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Home My WebLink About2014 04 16OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 16, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. 0 1:1 1M ZqW*40, 1114*1TIT114 Q 6*41_M4 21 Dated: April 10, 2014 A41- Manuel Lozano Mayor AFFIDAVIT OF POSTING 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on April 10, 2014. AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting APRIL 16, 2014 location 5:30 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALuvvlN PARK, CA 9170"6 (626) 960 -4011 Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tern Cruz Baca - Councilmember Monica Garcia - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish - speaking persona se le permite hablar por tres (3) min utos. Hay interpreter is available for your convenience. un interprets para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tomar accion en algGn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracidn en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 Potential Case(s): four (4) 2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9 Name of Case: Alvarez v. City of Baldwin Park Case Number: WC 0001 - 2006 -00051 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on April 10, 2014. T. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2" d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or e -mail rcab -a lerp baldvrirapar!<.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Alorks Department or Risk ,M,anagement at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE /l) APRIL 16, 2014 7:00 " COUNCIL • 14403 E. Pacific Avenue Park, Baldwin 91706 960-4011 ?' Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Mayor - Mayor Pro Tern - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al pGblico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el perlodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Proclamation proclaiming National Arbor Day on April 25, 2014. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may,- 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; - o 2) Dirigir personal a in vestigar y10 fijar asuntos para tomar en consideraci6n en juntas proximal. [Codigo de Gobierno §54954.2] City Council Agenda — APRIL 16, 2014 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that the City Council ratifies the attached Warrants and Demands Register. 2. TREASURER'S REPORT: FEBRUARY 2014 Staff recommends that the City Council receives and files the Treasurer's Report for February 2014. 3. ANNUAL STATEMENT OF INVESTMENT POLICY FY 2013-14 Staff recommends that the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013-2014. 4. ESTABLISH APPROPRIATION LIMIT FOR FISCAL YEAR 2013/14 Staff recommends that the City Council adopt Resolution No. 2014-012 setting the City's appropriation limit for Fiscal Year 2013/14 at $ 65,533,597. 5. REQUEST TO HIRE A TECHNICAL FIRM TO ASSIST THE CITY WITH REVIEW OF THE DRAFT ENVIRONMENTAL IMPACT REPORT BY THE CITY OF IRWINDALE FOR THE MATERIAL RECOVERY FACILITY AND TRANSFER STATION (MRF/TS) LOCATED AT THE INTERSECTION OF LIVE OAK AVENUE AND ARROW HIGHWAY Staff recommends that the City Council authorize the Executive Team Manager to enter into a Consultant Services Agreement with ESA for a not to exceed amount of $36,265 to provide the City with technical expertise in reviewing DEIR for the MRF/TS located at the intersection of Live Oak Avenue and Arrow Highway in the City of Irwindale. 6. AWARD OF CONTRACT AND APPROVAL OF CHANGE ORDER FOR THE CITYWIDE SIDEWALK IMPROVEMENTS PROJECT Staff recommends that the City Council: 1. Award construction contract to Moreno Engineering, Inc. in an amount for $200,000; 2. Authorize Staff to appropriate funds as listed in the available funds table and authorize the Finance Director to make the necessary budget amendments-, 3. Authorize Staff to process Change Order No. 1 with this award of contract in an amount not to exceed $3,850; and, 4. Authorize the Mayor to execute the attached Agreement. City Council Agenda — APRIL 16, 2014 Page 3 REPORTS OF OFFICERS 7. STATUS OF CITY AUDIT COMMITTEE CONSIDERATION OF CHANGE IN COMMITTEE MEMBERSHIP POSSIBLE NEW COMMITTEE MEMBER APPOINTMENTS POSSIBLE DESIGNATION OF COUNCIL MEMBER TO OBSERVE THE PROFESSIONAL AUDITING SERVICES STAFF INTERVIEWS Staff recommends the Mayor and City Council may either appoint two Council Members to the Audit Committee or continue with the entire City Council serving as the Audit Committee. The Mayor and City Council may also designate up to two Council Members to observe the Staff interviews of the top firms. 8. REPRESENTATION /APPOINTMENT TO THE CITY'S HEALTH AND SUSTAINABILITY ADVISORY COMMITTEE Staff recommends that the City Council appoint a Councilmember and alternate to be a contributing member of the Health and Sustainability Advisory Committee. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of CLBJaldwin Park hereby Certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of April 2014. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero Qbaldwin park, com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) City Council Agenda — APRIL 16, 2014 Page 4 ITEM NO. ( s t % f Ii "'' 'N,, � TO: The Honorable Mayor and Members of the ®�'' HUB OF 4 u THE : )I. FROM: Craig A. Graves, Director of Financsarv"cABRDATE: April 16, 2014 �o ALLEY �A��nw� SUBJECT: Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. The attached Claims and Demands report format meets the required information as set out in the California Government. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. FISCAL IMPACT The payroll for the last period was $351,629.89 and the attached General Warrants Register was $440,442.37 for a total amount of $792,072.26. These expenditures were across all Funds. That the City Council ratifies the attached Warrants and Demands Register. LEGAL REVIEW None Required Warrants and Demands Page 2 BACKGROUND The City has the Warrants and Demands Register ratified normally twice a month at regular City Council meetings. The report meets the required information set out in the California Government Code and has been appropriately reviewed and authorized by staff in accordance with the adopted budget. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or their designee does hereby certify to the accuracy of the demands hereinafter referred payments released since the previous City Council meeting and the following is a summary of the payments released: 1. The payroll of the City of Baldwin Park consisting of check numbers 196147-196172. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 234327 - 234574 for the period of March 02, 2014 through March 15, 2014 inclusive; these are presented and hereby ratified in the amount of $351,629.89. 2. General Warrants, including check numbers 199586 to 199835, in the total amount of $440,442.37 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified Attachment: Warrant and Demands Register 1-4 �4 W -i q fp 0 0 00 10 40 'o I I 4m 1p r4 4o V5 Lo 0 MAO C4 in 8A 0 M M,4,4, 1-1 w 00 00 0 vlo v v 0 09 ct> '40 0 di 10 e4 10 C, Z> Cl a 0 �o lll;k 0 04> Q ck 0 N eq 4 1 elm 0 =4 v on m 0 mlo m <.'o moo o 4P.4 4�;t C7 tm cl 1�1 C, 1210 "1 �m r- 14 �4 -0�0 10, C; 10 10, 01 C� f; U, 'o P �- 0 m lot 0 1.415 4* 1p r10 t to 4m A m—A V3 r 4 lwvB A 4F6 I W, m m 0 eA th 'o V, Ch Ch 47N m tl 14 14 .4 end £4A 0 Lq C fA w i 54 ol a A is a eCx 9 wt -3 1 u M, c, ft loft 0,4 H CS " N ol 0 0 0 VI C, v 0 P5a 4th 0.4 k4 Q 6 Ah 63h N 4,4 in� A00 teq� ON 4A os a* 09 dN and s-d P4 AT Ka Q 8$f 9q1 --q am 14 �4 tv so ra A44 £49 r4 10 L6 r. m 0 1.4 AD 44, wo 41 rot w A. 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O'� C - lo *14, <- age - * Q "Cl 0 oil Q0 "10 vv *% Vb aefl 0 m v *0 -4 gh a V e4 m 0 QV t4 Ch ¢'! 0 r-oth "111� 4A in aA �4 m vt L14 w *4 c4 "-q m 4W dip w db 0 W w m 2 W, m m h Qk clt <n m ch Im m a, 62 G5. ok 99N rq Ii I N. a. W k ch 4 CA A. IN 44 T- M at A4 WV. cm N 4fl at elm toga -M 00 CA C� Iq Qn Nft gn N 4N 0 wrq N. w N 0, 4 t4 9: r4 N 0 voo 0 C� 0 �4 014 A5, �I V4 1 all Nik a4UN IN M W A* 1.41 It Yk 4"P*% SUMMARY ITEM NO. The Honorable Mayor and Members of the City Craig A. Graves, Director of Finance April 16, 2014 41, Treasurer's Report - February 2014 Attached is the Treasurer's Report for the month of February 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community development Commiss ion (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT Mfe"M RECOMMENDATION That the City Council receives and files the Treasurer's Report for February 2014. LEGAL REVIEW None Required Treasurer's Report — February 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of February 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. • Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for February 2014 CITY OF BALDWIN PARK TREASURER'S REPORT February 28, 2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.24% Varies Varies 24,800,996.73 24,800,996.73 24,800,996.73 24,800,996.73 Housing Authority 0.24% Varies Varies 37,963.09 37,963.09 37,963.09 37,963.09 24,838,959.82 24,838,959.82 24,838,959.82 24,838,959.82 Fiscal Agent Funds - City Varies Varies Varies 2,135,161.36 2,135,161.36 2,135,161.36 2,135,161.36 Fiscal Agent Funds - Success( Varies Varies Varies 3,182,622.82 3,182,622.82 3,182,622.82 3,182,622.82 $ 30,156,744.00 $ 30,156,744.00 5,317,784.18 $ 30,156,744.00 Total investments $ 30,156,744.00 Cash City Checking 9,469,508.97 City Miscellaneous Cash 85,878.70 Comm. Develop. Comm. 0.00 Successor Agency 1,445,445.86 Housing Authority 368,271.87 Financing Authority 0.00 Total Cash 11,369,105.40 Total Cash and Investments $ 41,525,849.40 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Reporl There was no investment maturity /purchase transaction made for the month of February 2014 and several deposits/withdrawals wen made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., 1 hereby certify that sufficient investmen liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six month: that all investments are in compliance to the City's Statement of Investment Policy Approved y: Feb-1 4 acct no US BANK CDC 744726000 CDC - 744728001 CDC - 744726002 CDC - 744726003 CDC 744726004 CDC 532.988.75 787450000 City 787450001 City 787450002 City 787450003 City 94416840 CDC 0.53 94418841 CDC 244.826.25 94416842 CDC 94416843 CDC 092.554.79' 94416844 CDC - 94416845 CDC - 94606790 CDC - . 94608791 CDC - 94606792 CDC - 94606794 CDC 470.800.00, 94606797 CDC - 95451440 CDC 941.472.50 95451444 CDC - ^ 95451445 CDC _ 95451446 CDC 3.182.822.82 city Wells Fargo city - - - 1.450,911. Totals 3,182,622.82 $ 2,135,161.36 Beginning Market Value 00 -0 -M -L -PC - 060 -01 00254301 2543 0201146 -00- 01449 -01 Page 2 of 3 ACCOUNT NUMBER: 744726000 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) SPECIAL FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $0.00 Ending Market Value $0.00 No activity qualifies for this statement period. Beginning Market Value Distributions 00 -0 -M -L -PC - 060 -01 00254301 2543 0201148 -00- 01449 -01 Page 2 of ACCOUNT NUMBER: 744726001 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) INTEREST This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101/14 to 02/28/14 $85,981.25 -85,981.25 Adjusted Market Value $0.00 Endinq Market Value $0.00 Beginning Market Value 00-0' 00254301 2543 0201150-00-01449-01 Page 2of3 ACCOUNT NUMBER: 744726802 BALDVVN PARK FINANCING AUTHORITY SERIES 20O3 REFUNDING TAX ALLOCATION BONDS OF THE 1oyo SERIES B(PVENTE MERCED)PR|NCiPAL This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02128114 $O/00 Ending Market Value $0.00 wv activity qualifies for this statement period. us • 00 -0 -M -L -PC - 060 -01 00254301 2543 0201152 -00- 01449 -01 Page 2 of 3 ACCOUNT NUMBER: 744726003 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) SINKING This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02128!14 Beginning Market Value $0.00 Ending Market Value $0.00 & ® a e c No activity qualifies for this statement period. IRIS • y Beginning Market Value 00 -0 -M -L -PC - 060 -01 00254301 2543 0201154 -00- 01449 -01 Page 2 of 4 ACCOUNT NUMBER: 744726004 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERGED) RESERVE This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $532,968.75 Ending Market Value $532,968.75 No activity qualifies for this statement period. Beginning Market Value 00'0-M 00254301 2543 0202572-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 787450000 BALDWIN PARK FINANCING AUTHORITY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY PROJECT) DEBT SERVICE FUND This statement is for the period from February 1` 2014 to February 28, 2014 Current Period 02101114 to 02128114 $0.00 Ending Market Value $0.00 wo activity qualifies for this statement period. Beginning Market Value Distributions 00254301 2543 0202574'00-01448'01 Page 2of5 ACCOUNT NUMBER: BALQVNNP4RK FINANCING AUTHORITY 3oo^ LEASE REVENUE REFUNDING BONDS (COMMUNITY CENTER PROJECT) [mTERESTACCOUMT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 -211,540.UO Adjusted Market Value $0.00 Ending Market Value $0.00 00 -0 -M -L -PC - 060 -01 00254301 2543 0202576 -00- 01449 -01 Page 2 of 3 ACCOUNT NUMBER: 787450002 BALDWIN PARK FINANCING AUTHORITY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY CENTER PROJECT) PRINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 Beginning Market Value $0.00 Endinq Market Value $0.00 MARKET VALUE SUMMARYi MESSAGE.-3 No activity qualifies for this statement period. us • , Beginning Market Value 00-0-M -L-PC -060-01 00254301 2543 0202578-00-01449-01 Page 2 of 4 ACCOUNT NUMBER: 787450003 BALDWIN PARK FINANCING AUTHORITY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY CENTER PROJECT) RESERVE ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128/14 $684,250.00 Ending Market Value $684,250.00 No activity qualifies for this statement period. Beginning Market Value Contributions Distributions 00-0-M 00034301 343 0098776-00-01449-01 Page 2of4 ACCOUNT NUMBER: 94416840 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT %000TAX ALLOCATION REFUNDING BONDS SPECIAL This statement io for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $0.00 - 244,825,73 Adjusted Market Value $0.53 Endinc! Market Value Beginning Market Value Contributions 00-0-M 00034301 543 0098782-00-01449-01 Page 2 of 4 ACCOUNT N 684 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 20Vn ALLOCATION REFUNDING BONDS INTEREST This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101/14 to 02128114 $0.52 Adjusted Market Value $244,826.25 Ending Market Value $244,826.25 us • Beginning Market Value 00 -0 -M -L -PL - 064 -01 00034301 343 0098788 -00- 01449 -01 Page 2 of 3 ACCOUNT NUMBER: 94416842 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS PRINCIPAL This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $0.00 Ending Market Value $0.00 a • e e • e No activity qualifies for this statement period. 00-0- 00034301 343 0098794-00'01448-01 Page 2nf4 ACCOUNT NU ER 94416843 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 3oVnTAX ALLOCATION REFUNDING BONDS RESERVE This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 Beginning Market Value *992,54129 Investment Results Interest, Dividends and Other Income 13.50 Total Investment Results $13.50 End;nq Market Value $992 '5rA.70 00884301 343 0008800-00-01449-01 Page 2 of ACCOUNT GO44 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2VVVTAX ALLOCATION REFUNDING BONDS REDEMPTION This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 Beginning Market Value $0.00 Endinci Market Value $0.00 wv activity qualifies for this staternentperiou. Beginning Market Value 00-0- 0003430 343 0008806-00-01448-01 Page 2of3 ACCOUNT NUMBER: 94416845 BALovvm PARK RDA MERGED REDEVELOPMENT PROJECT 2OVoTAX ALLOCATION REFUNDING BONDS SINKING This statement is for the period from February 1, 2014 to February 28. 2014 Current Period 02101114 to 02128114 $V/0 Ending Market Value $0.00 No activity qualifies for this statement period. 00-04M 00254301 2543 0100799-00-01449-01 Page 2 of 5 ACCOUNT NUMBER: 94606790 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOCATION) BONDS 1990 SERIES A AND B REVENUE FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101/14 to O Beginning Market Value $V]N Contributions 15.125.91 Distributions -15,125.91 Adjusted Market Value $0.00 Ending Market Value $0.00 FU-STS,7171 -3- Beginning Market Value Contributions Distributions 08254301 2543 0100801-00-01448-01 Page 2 of ACCOUNT NUMBER: BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOCATION) BONDS 199O SERIES AANDB INTEREST ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 %104,611.59 15,125,91 '119737.50 Adjusted Market Value $0.00 Ending Market Value $0.00 Beginning Market Value 00 -0 -M -L -PC - 060 -01 00254301 2543 0100803 -00- 01449 -01 Page 2 of ACCOUNT NUMBER: 94606792 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOC) BONDS 1990 SERIES A AND B PRINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02/28/14 $0.00 Ending Market Value $0.00 b • y M.-Mm `, No activity qualifies for this statement period. us • 00 -0 -M -L -PC - 060 -01 00254301 2543 0100805 -00- 01449 -01 Page 2 of 5 ACCOUNT NUMBER: 94606794 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOC) BONDS 1990 SERIES A AND B CBD RESERVE ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 Beginning Market Value $470,800.00 Distributions -15,125.91 Adjusted Market Value $455,674.09 Investment Results Interest, Dividends and Other Income 15,125.91 Total Investment Results $15,125.91 Ending Market Value $470,800.00 Beginning Market Value 00-04M 00254301 2543 0209088-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 94606797 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE TAX ALLOCATION BONDS 198O SERIES A AND B REDEMPTION FUND This statement is for the period from February 1` 2014 to February 28, 2014 Current Period 02/01114 to 02128114 $V]N Ending Market Value $0.00 wo activity qualifies for this statement period. us • Beginning Market Value 00 -0 -M -L -PC - 060 -01 00254301 2543 0105085 -00- 01449 -01 Page 2 of ACCOUNT NUMBER: 95451440 BALDWIN PARK FINANCING AUTHORITY COMM R/A OF THE CITY OF BALDWIN SAN GABRIEL RIVER TIA BONDS (REFUNDING AND HOUSING PITS) 1998 RESERVE FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $941,472.50 Ending Market Value $941,472.50 No activity qualifies for this statement period. Beginning Market Value Distributions 00 -0 -M -L -PC - 060 -01 00254301 2543 0105086 -00- 01449 -01 Page 2 of 5 ACCOUNT NUMBER: 95451444 BALDWIN PARK FINANCING AUTHORITY COMM R!A OF THE CITY OF BALDWIN SAN GABRIEL RIVER T!A BONDS (REFUNDING AND HOUSING PITS) 1998 fNTEREST ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $95,750.00 -95,750.00 Adjusted Market Value $0.00 Ending Market Value $0.00 Beginning Market Value 00 -0 -M -L -PC - 060 -01 00254301 2543 0105087 -00- 01449 -01 Page 2 of 3 ACCOUNT NUMBER: 95451445 BALDWIN PARK FINANCING AUTHORITY COMM R/A OF THE CITY OF BALDWIN SAN GABRIEL RIVER T/A BONDS (REFUNDING AND HOUSING PITS) 1998 PRINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $0.00 Ending Market Value $0.00 MARKET VALUE SUMMARY MESSAGES No activity qualifies for this statement period. 00-0-M 00254301 2543 0105088'00-01449-01 Page 2of3 ACCOUNT G BALDWIN PARK FINANCING AUTHORITY COMM R/AoF THE CITY oPBALDvNN SAN GxBR|EL RIVER T/ABONDS AND HOUSING PITS) 1838 REVENUE FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01114 Beginning Market Value $0.00 Endina Market Value $0.00 wo activity qualifies for this statement period. -T 2 0 GC N �cr W CL Z Z F— O 00 JV 4U GC +4 to O tA Z Q i.- r LL z W W O N 0 r N s- vi w' 9! n W W N Q M W G. to J u d Q �2 2 0 GC N �cr W CL Z Z F— O 00 JV 4U GC +4 to O tA Z Q i.- r LL z W W O N 0 r N s- vi w' 9! 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N O m 0 0 v 0 v 0 0 0 0 0 0 d' 0 0 N H �44SBO"70044H CAUFORNIA STATE TREASUR[--R Bill Lockyer Pooled Money Investment Account I PMIA Average Monthly Effective Yields Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6,090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9,814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12,017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11,773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 0 .2 80 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 - 1.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.0501 .945 7,940 7.815 1 7.929 1 8.0891 8.245 1 8.341 8.397 8.467 8.563 1989 8.6981 8.7701 8.870 8.992 9.227 1 9.2041 9.056 8.833 1 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318' 1992 6.122 5.863 5. 6 �8O 5. �69 2 5.379 5.323 5.235 4.958 4.760 4.730 �4659 4.647 119931 4.678 4.649 4.6241 4.605 1 4.427 4.554 4.438 1 4.472 4.430 4.380 1 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.5571 5.492 5.374 1 1999 5.265 5.210 5.136 5.119 5,086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6,190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2,103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3,179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0,257 0.266 0.263 0.264 0.244 0.236 1 1 1 1 1 1 1 1 1 rkh K-3 CD6 > =- n n a- '' 4, Ua C-D v CD a 4> + < 17D Do 00 00 00 C) 00 00 00 O 0 c C) CT Ell I � C7,\ po 00 Po � \c -P- � -P- — :41- O W (W 5--) -P -P C,li Lp N N CJ� Vt -1� 24 O C) -�2- C 11 1-0 O ---j ILI I --I 100 1 4�- -P- 4�- -P� J 60 bo Ucl 00 m ': cx 00 = O O CD C C O C1 uj 00 � 4, CN Vi IX ILG j LO-0 t-j �::ij Lgii L2J LOij Lli CD6 4> + + ++ i OSWE IS T b Gd O � O ,y. O yY �� U�MOCC C��e of an pitgja TODD HENDERSON DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIRECTOR 3989 RUFFIN ROAD, SAN DIEGO, CALIFORNIA 92123 -1815 Phone: 858- 694 -4801; Fax: 858 - 694- 4871;TDD: 866- 945 -2207 Toll Free: 1- 877 - 478 -5478; Web Address: sdhcd.org NOTICE TO OWNER - INCORRECT PAYMENT March 13, 2014 BALDWIN PARK HOUSING AUTHORITY 14403 EAST PACIFIC AVE BALDWIN PARK, CA 91706 KELLY DUFFEK ASSISTANT DIRECTOR RE: MANUELA ESPINOZA at 13030 RAMONA BLVD # 9, BALWIN PARK, CA 91706 The following Housing Assistance Payments were sent to you in error: PAYMENT DATE(S) PAYMENT IN ERROR CORRECT PAYMENT OVERPAYMENT PERIOD OVERPAYMENT 3/1/14 $49.52 ADMIN FEE $0 3/1/14 - 3/31/14 $49.52 3/1/14 $808 HAP $0 3/1/14- 3/31/14 $808 The total payment made in error was $ 857.52 . The correct payment should have been $ 0 Explanation of Overpayment: PARTICIPANT DECEASED AS OF 2/23/2014 Your prompt return of the overpayment is requested. Please send a refund within 30 days of this notice in the amount of $ 857.52 to: Housing Authority of the County of San Diego 3989 Ruffin Road San Diego, CA 92123 -1890 Attention: FISCAL DIVISION If the above payment is not refunded to the Housing Authority within 30 days of this notice, the amount will be deducted from the next payment due the payee under any existing Section 8 Housing Assistance Payments (HAP) Contract. The Housing Assistance Payments portion of the HAP Contract authorizes this adjustment. For proper identification, it is important that you write your social security or tax identification number on the refund check and enclose a copy of this letter with your payment. Your prompt attention to this matter will be appreciated. Housing Representative: CLINT MAGOFFIN Telephone Number: (858) 694 -8765 CM 042 (12/2013) Serving as the Housing Authority of the County of San Diego Housing Authority of the County of , n Diego 3989 RUFFIN ROAD SAN DIEGO, CA 92123- (858} 694-4801 Direct Deposit Statement 03/01/2014 14403 E. PACIFIC AVE 3/2014 Admin Fee for MANUELA ESPINOZA $49,52 3/2014 HAP for MANUELA ESPINOZA $808.00 $857.52 ITEM NO. ;1 10 �A "'"�iy TO: The Honorable Mayor and Members of the City Council �' HUB OF '0 THE w FROM: Maria Contreras, City Treasurer T � r SAN GABRIEL Craig A. Graves, Director of Finance VALLEY -el PA�Rgt"tO �nN�P ry , DATE: April 16, 2014 SUBJECT: Annual Statement of Investment Policy FY 2013 -14 SUMMARY The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2013/14. There are no changes in authorized investments or portfolio make -up from the previous investment policy. FISCAL, IMPACT None RECOMMENDATION That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013 -2014. LEGAL REVIEW None Required Statement of Investment Policy Staff Report Page 2 BACKGROUND The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the currenjt prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy NIAWX 1 • i T ft • IT •U FISCAL • t The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State of California. 1. The Investment Policy applies to all financial assets of the City as included in the Comprehensive Annual Financial Report. z. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund D. Housing Authority c. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds C. DELEGATION OF AUTHORITY The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City's Department of Finance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. • The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. Page 1 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013 -2014 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. LIQUIDITY: This refers to the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest ". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. E. ETHICS AND CONFLICTS OF INTEREST Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy- and -hold strategy rather than seek optional returns through such techniques as swaps. The buy- and -hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013 -2014 G. INVESTMENT PORTFOLIO 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max Investment Allowable Allowable Percentage Maturity Maturity • US Treasury Obligations Unlimited 365 days N/A (Bills, Notes and Bonds) • U.S. Agency Securities and Instrumentalities Unlimited 365 days N/A of Government Sponsored Corporations • Negotiable Certificates of Deposits (CDs) issued by 30% 365 days N/A A chartered bank or federal savings and loan • Time Deposits —Collateralized Unlimited 365 days $500,000 • Time Deposits — Uncollateralized Unlimited 365 days $100,000 • Bankers Acceptance 40% 180 days 30% • Repurchase Agreements Unlimited 180 days N/A • Commercial Paper rated A -1 by Standard and 30% 180 days 10% Poor's Corporation or P -1 by Moody's Investors Services Inc. • State of California Local Agency Investment Fund Unlimited N/A $40,000,000 (LAIF) 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security other than a c= security underlying a repurchase agreement, with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. Page 3 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013 -2014 Securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery- versus - payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. The City Council will be provided a monthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, PAR values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank statements. J. INVESTMENT POLICY The city Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. The City shall only conduct investment transactions with banks, savings and loans and with licensed broker /dealers. L. INVESTMENT EARNINGS Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio. Page 4 ITEM NO. C SUMMARY The City is required by State law to annually adopt a resolution establishing the City's Appropriation limit. The Appropriation limit for Fiscal Year 2013/14 is $ 65,533,597. The City's adopted General Fund budget of $24,441,841 is well below the current appropriation's limit. FISCAL IMPACT NnnP RECOMMENDATION Adopt Resolution No. 2014 -012 setting the City's appropriation limit for Fiscal Year 2013/14 at $ 65,533,597. LEGAL REVIEW Resolution approved as to form and content Appropriation Limit Staff Report Page 2 Article XIII.B of the California State Constitution specifies that appropriations made by State and local governments may increase annually by no more than a factor comprised of the change in population combined with either the change in California per capita personal income or the change in the local assessment roll due to local non - residential construction, whichever is greater. The original base year was 1978 so the formula is based on the aggregate increase annually since that date. Data provided by the State Department of Finance indicates that the county's population change over the last year is 0.63 %. Additionally, the city's net change in non - residential new construction is 5.12 %. These factors combined will increase the City's annual appropriation limit to $65,533,597 for Fiscal Year 2013 -14. Although the law authorizes the City to spend up to this amount from the proceeds of taxes, the Fiscal year 2013 -14 adopted budget proposes to appropriate only 43% of this allowable limit. Attachments: Appropriation Worksheet Resoll.ltlon INo. 2014-012 ATTACHMENT A DETERMINATION 0F APPROPRIATION LIMIT FISCAL YEAR 2013-2014 APPROPRIATION LIMIT FOR FISCAL YEAR 2O12-2O13: 61.917.609 APPROPRIATION LIMIT FOR FY 2013-2014 ' ADJUSTMENT FACTORS: Per Capita Change: 5]296 Ratio 1.0512 Population Change: 0.6396 Ratio 1.0083 CAUC�LA�!ONFA�T�R�ORFY2D13-2014 1.0584 ANNUAL APPROPRIATION LIMIT: 85.533.507 APPROPRIATION SUBJECT TO LIMITATION FOR FY 2013-2014 Proceeds ofTaxes: 20.830.600 Exclusions - Appropriations Subject to Limitation 20.638.608 Current Year Limit 66.533.597 OvenYUnder)Limit (44.902.987) TOTAL PROCEEDS AND NON-PROCEEDS OF TAXES (General Fund Only) 24.251.400 PERCENT OF TOTAL APPROPRIATIONS LIMIT FROM PROCEEDS C}FTAXES 4396 ■ 11 P 1 RESOLUTION NO. 2014 -012 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, SETTING THE ANNUAL APPROPRIATION LIMIT FOR THE FISCAL YEAR 2013- 2014 '!"TAEREAS, Article of - California Constitution requires - Legislative Body to establish Appropriations Limit annually beg • with the Fiscal Year ending - 0 9; • WHEREAS, the City Council is required by Section 7910 of the Government Code, to establish its Appropriations Limit by Resolution; and WHEREAS, the Appropriations Limit documentation has been available for public inspection for the required fifteen days, in accordance with Section 7910 of the Government Code, prior to the approval of the limit by the Legislative Body. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby resolve as follows: SECTION 1. The Appropriations Limit for the Fiscal Year 2013 -2014 has been determined to be $65,533,597 and was prepared using the change in the Per Capita Personal Income change of 5.12% and the City population increase of 0.63 %. as provided by the State Department of Finance, pursuant to Sections 2227 and 2228 of the Revenue and Taxation Codes, calculation as of January 2013. SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and the same shall be in full force and effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED by the City Council of the City of Baldwin Park this 16th day of April, 2014. MANUEL LOZANO MAYOR Resolution 2014 -012 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES S. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at an adjourned regular meeting of the City Council on the 18th day of July, 2012 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. ( t STAFF REPORT .. 5 z1r S TO: Honorable Mayor and Members of the City Council <NUB ` �; rH " �, FROM: Marc Castagnola, AICP, Community Development Mana sanr oAa�.�.E� DATE: April 16, 2014 SUBJECT: Request to hire a technical firm to assist the City w vie of the Draft Environmental Impact Report by the City of Irwindale for the Material Recovery Facility and Transfer Station (MRF /TS) located at the intersection of Live Oak Avenue and Arrow Highway. T o enter into a Consultant ServiceS Agreement with Environmental Science Associates (ESA) to assist with the technical review of the Draft Environmental Impact Report (DEIR) for the Material Recovery Facility and Transfer Station (MRF /TS) located at the intersection of Live Oak Avenue and Arrow Highway in the City of Irwindale. The total cost to review the DEIR is $36,265 including a $5,000 contingency. The FY 2013 -14 budget already include $45,000 in account 100 -40- 440 - 51100- 00000 -2 for that purpose. I: � ►I kl ► 1 : � ►1 It is recommended that the City Council authorize the Executive Team Consultant Services Agreement with ESA for a not to exceed amount of $36,265 technical expertise in reviewing DEIR for the MRF /TS located at the intersection Arrow Highway in the City of Irwindale. LEGAL REVIEW The City Attorney has reviewed this report. :• �1 1 Manager to enter into a to provide the City with of Live Oak Avenue and On December 18, 2008, the City of Irwindale issued a Notice of Preparation stating that they were beginning the environmental review process and prepare a Draft Environmental Impact report (DEIR) for the construction of a MRF /TS. On January 21, 2009, the City Council adopted Resolution 2009 -002 which expressed opposition to the construction of a 322,972 square feet MRF /TS facility in the City of Irwindale which immediately abuts the City of Baldwin Park. This opposition is based upon several factors including, that the proposed facility, which will be allowed to process up to 6,000 tons of refuse per day, is located within 400 feet of residential uses, 1,200 feet of a public elementary school, and 100 feet of commercial /industrial use in the City of Baldwin Park. The refuse material will be solely trucked in and out of the facility at an approximate rate of about 2,456 truck round trips per day, not including those trips generated by the general public and private haulers. Furthermore, due to the proximity of the MRF /TS to sensitive land uses such as schools and residences, the City is of the opinion that the proposed facility will have a detrimental impact on the quality of life for our residents, students and visitors. Consultant Services Agreement DEIR for the MRF/TS April 16, 2014 Because of the severe environmental impacts this proposed project may have on the residents and businesses of Baldwin Park and the technical complexity of the environmental study, staff has been researching adequate resources to appropriately evaluate the DEIR, its findings and potential mitigation measures. Therefore, staff sough proposals from technical firms to assist the City in reviewing the documents and providing advisements and comments on its methodology, assessments and mitigation measures. On August 5, 2009, the City Council evaluated 3 proposals to provide technical assistance in the review of the MRF /TS and recommended to enter into a Consultant Services Agreement with ESA. ESA provided expert review of the environmental documents and submitted comments to the City of Irwindale by the end of September 2009. Following this closing of the DEIR comment period, the City of Irwindale suspended this project. On April 7, 2014, the City of Irwindale issued a new Notice of Preparation of a new DEIR for the same MRF /TS. The DEIR has been released and is currently being circulated for a period of 45 days with comments to be filed with the City no later than May 16, 2014. Because this is the same project as the one proposed in 2009 by the City of Irwindale, because of the urgent nature to file expert comments by the prescribed deadline, because the prior knowledge by ESA on the project at hand, and because the City has already sought proposal for the evaluation of the DEIR for the MRF /TS, staff is requesting the City Council to renew the prior Consultant Services Agreement with ESA and file comments on the DEIR, consistent with Resolution 2009 -002 in opposition to the MRF/ T S. ATTACHMENTS 1. iv otice of Preparation of DEiR —April 7, 2014' 2. Consultant Services Agreement with ESA 3. Request to Hire - Staff Report - August 5, 2009 ri MP M-1111IM1W A NOTICE OF DRAFT ENVIRONMENTAL IMPACT REPORT IRWINDALE MATERIALS RECOVERY FACILITY AND TRANSFER STATION PROJECT Pursuant to the authority and criteria contained in the California Environmental Quality Act of 1970 (CEQA), as amended (Public Resources Code, Section 2100 et seq.), the State CEQA Guidelines (California Code of Regulations, Title 14, Section 1500 et seq.), and the CEQA guidelines of the City of Irwindale (the City), as the Lead Agency, has prepared a Draft Environmental Impact Report (DEIR) for the proposed Materials Recovery Facility and Transfer Station Project. The DEIR is available for public review and comment from April 2, 2014 through May 16, 2014. Copies of the DEIR are available for review at the office of the City Clerk and the Library, located at 5050 Irwindale Avenue, Irwindale, CA 91706. The DEIR is also available on the City's website at www.ci.irwindaie.ca.us. Please submit your written comments on the DEIR to the City of Irwindale Planning Department, 5050 Irwindale Avenue, Irwindale, CA 91706. Comments may also be sent via fax to 626- 962 -2018, or sent via e- mail to paulakelly (a�-ci.irwindale.ca.us. AVISO D DISPONIBILIDAD DEL PROYECTAD DEL CENTRO DE RECUPERAc16N • TRANSFERENCIA DE D.D DE IRWINDALE Conforme a la autoridad y a los criterios contenidos en el Acto de la Calidad Ambiental de California de 1970 (CEQA, por sus siglas en ingles), como enmendado (Codigo de Recursos Publicos, Seccion 2100 etseq.), las directrices de CEQA del estado (Codigo de Regulaciones de California, Titulo 14, Seccion 1500 de et seq.), y las directrices de CEQA de la Ciudad de Irwindale (la Ciudad), como la agencia guiadora, ha preparado un plan preliminar de las consecuencias para el medio ambiente (DEIR por sus siglas en ingles) para el propuesto Centro de Recuperacion de Materiales y Estacion de Transferencia. El DEIR esta disponible para la revision y el comentario publico a partir del 2 de abril de 2014 hasty el 16 de mayo de 2014. Copias del DEIR estan disponibles para revistar en la oficina del Secretario de la Ciudad y en la biblioteca, situada en 5050 Irwindale Ave, Irwindale, CA 91706. El DEIR tambien esta disponible en el sitio web de la ciudad en www.ci.irwindale.ca.us. Por favor someta sus comentarios escritos sobre el DEIR al Departamento del Planeamiento Comunitario de la Ciudad de Irwindale, 5050 Irwindale Ave, Irwindale, CA 91706. Los comentarios se pueden tambien enviar por fax al 626- 962 -2018, o enviar por correo electronico paulakellyCa)ci.irwindale.ca.us. 5050 N Irwindale Avenue • Irwindale, CA 91706 Voice: (626) 430 -2208 • Facsimile: (626) 962 -2018 i • ESA / Sustainable Communities Consultant Services Agreement Page 1 of 5 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this _ day of April, 2014 by and between the City of Baldwin Park, ( "City "), and Environmental Science Associates (ESA) / Sustainable Communities ( "Consultant "). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the deadlines established pursuant to the C'.alifnrnia Envirnnmental Quality Art (C:— QA) fnnr niihlirr review rnerinrrlc of Draft Environmental Impact reports. The public review period for the Draft Environmental Impact report will be a minimum of forty -five (45) days, however may be extended to sixty (60) days pursuant to a decision by the Lead Agency, the City of Irwindale. Time is of the essence in the performance of this Agreement. All services to be performed by Consultant shall be in a timely manner. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. ESA / Sustainable Communities Consultant Services Agreement Page 2 of 5 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and /or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to ESA / Sustainable Communities Consultant Services Agreement Page 3 of 5 City, its officials, officers, agents or employees; moreover, any insurance or self- insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. I. OWNERSHIP 0 Q F r DOCU MENT rul of the doGiirrentS required to rye prepare pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and /or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W -9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY /LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. ESA / Sustainable Communities Consultant Services Agreement Page 4 of 5 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close -out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and /or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees suit not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 20. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 21. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT ESA / Sustainable Communities Att.: Dan Sicular, Ph.D. 350 Frank H. Ogawa Plaza, Suite 300 Oakland, CA 94612 -2036 (510) 839 -5066 (B) City of Baldwin Park Att.: Amy L. Harbin, City Planner 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 X475 ESA / Sustainable Communities Consultant Services Agreement Page 5 of 5 22. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. ATTEST. AS TO FORM: V .. n n A I Tt Robert IVI. IV. 1 a10 ya Tafoya & Garcia LLp CITY OF BALDWIN PARK Michael Taylor, Executive Team Manager !=.- CONSULTANT: ESA / Sustainable Communities By: Deanna Hanson, Regional Director Dated: 4mrom P www.esassac.com 350 Frank H. Ogawa Plaza " Suite 300 Oakland, CA 94612 510.839.5066 phone 510.839.5825 fax April 9, 2014 Marc Castagnola Manager, Community Development Department City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Subject: Review of Recirculated Draft EIR for Irwindale MRF and Transfer Station Dear Marc: Per your request, this letter provides you with our proposed scope of work and cost estimate to conduct a review of the recirculated Draft Environmental_ Impact Report (DEIR) for the proposed Irwindale Materials Recovery Facility and Transfer Station (MRF /TS). I have conducted a cursory review of the document, and have found that the recirculated DEIR is a considerable improvement over the original DEIR, which was published in 2009. Nevertheless, I believe there are several points of weakness in the recirculated DEIR that we can examine and highlight during our review. Preliminarily, these appear to include the greenhouse gas emissions analysis, structuring of hazardous materials mitigation measures, completeness of the air quality impact analysis (particularly odors), the land use and planning analysis, the traffic analysis, and the alternatives analysis. ESA is prepared to conduct a detailed review of the recirculated DEIR, and to provide comments on its adequacy in complying with the CEQA statute, Guidelines, and current standards of practice for preparing an EIR. We will also suggest mitigation measures and alternatives that would reduce or eliminate project impacts on the City of Baldwin Park. I will lead the review of the recirculated DEIR, as I did for the original DEIR in 2009, and will be assisted by senior ESA analysts for review of particular environmental issues. I suggest the following scope of work and labor effort: Phone conference with City staff to define goals of the EIR review. (2 hours preparation plus 1 hour phone conference.) Initial review of the document to identify areas of concern and vulnerability. Deliverable: Memorandum to City outlining results of initial review. (20 hours.) Detailed review by appropriate analysts (e.g., traffic, air quality, land use, alternatives) and drafting of comments; edit and compile comments and deliver to the City in draft form; accept comments from the City and finalize. Provide electronic version that the City can place on own letterhead, or the comments can be on ESA letterhead. Deliverables: Draft and final comment letter. (Assume a minimum of four issue areas, and maximum of seven issue areas, each analyzed in depth at 18 hours each, plus 10 hours to compile and edit, and 10 hours to revise = 92 hours to 146 hours depending on final scope.) Marc Castagnola April 9, 2014 Page 2 4. Contingency task: additional review and advice to the City; and /or legal advice (through a subcontracted attorney, to be decided in consultation with the City) on particular issues. (Up to $5,000, to be drawn upon only with express written consent of the City). The total estimated labor effort and cost are as follows: Labor Hours: Labor Hours: Low Range High Range Task 1: Kick -off 3 3 Task 2: Preliminary Review 20 20 Task 3: Detailed Review 92 146 I tai Labor Effoi t 111 169 Labor Cost @ $185/hr (average) $21,275 $31,265 Task 4: Contingency $5,000 $5,000 TOTAL $26,275 $36,265 Our current billing rates are attached. Please consider Task 3 a preliminary scope of work and cost estimate that depends on the results of our preliminary review. Please do not hesitate to give me a call to discuss. My direct line is 510 -740 -1727, or e -mail me at dsicular@esassoc.com. esassoc.com. We are prepared to start work immediately. I look forward to working with you and the City of Baldwin Park again. Sincerely, Dan Sicular, Ph.D. Senior Managing Associate cc: Deanna Hanson Attachment: ESA 2014 Rate Sheet ;!� 3iUlrr� t:s Environmental Science Associates & Subsidiaries 2014 Schedule of Fees I. Personnel Category Rates Charges will be made at the Category hourly rates set forth below for time spent on project management, consultation or meetings related to the project, field work, report preparation and review, travel time, etc. Time spent on projects in litigation, in depositions and providing expert testimony will be charged at the Category rate times 1.5. Managing Associate Senior Associate Associate Project Technicians (a) The range of rates shown for each staff category reflects ESA staff qualifications, expertise and experience levels. These rate ranges allow our project managers to assemble the best project teams to meet the unique project requirements and client expectations for each opportunity. (b) From time to time, ESA retains outside professional and technical labor on a temporary basis to meet peak workload demands. Such contract labor may be charged at regular Employee Category rates. (c) ESA reserves the right to revise the Personnel Category Rates annually to reflect changes in its operating costs. II. ESA Expenses A. Travel Expenses 1. Transportation a. Company vehicle — IRS mileage reimbursement rate b. Common carrier or car rental —actual multiplied by 1.10 2. Lodging, meals and related travel expenses — direct expenses multiplied by 1.10 0 Q A ESA 2014 Schedule of Fees B. Printing/Reproduction Rates 8 1/2 x 11 b/w $0.05 11 x 17 b/w i $0.10 8 1/2 x 11 color $1.00 11 x 17 color $1.50 Covers $0.50 Binding $1.00 HP Plotter $25.00 CID $10.00 Digital Photography $20.00 (up to 50 images) 5 11 • • Project Specific Equipment: Vehicles — Standard size $ 40a $ 180 i Vehicles — 4x4 [Truck 85 Laptop Computers 50 200 $ 500 LCD Projector 200 600 Noise Meter 50 Electrofisher 300 1,200 Sample Pump 25 Auto Level 40 Total Station 200 600 RTK-GPS i 300 1,200 RTS-GPS Smartnet Subscription 50 200 Field Traps 40 Digital Planimeter 40 Cameras/Video /Cell Phone 20 200 Miscellaneous Small Equipment 5 Computer Time (i.e. GIS) 120b Trimble GPS 75 350 900 Tablet GPS 100 400 1,000 Laser Level 60 Garmin GPS or equivalent 25 250 Stilling Well / Coring Pipe (3 inch aluminum) $3/ft Hydrologic Data Collection, Water Current, Level and Wave Measurement Equipment: ISCO 2150 Area Velocity Flow Logger $ 25 $ 100 $ 400 Logging Rain Gage 10 40 125 Marsh-Mc6imey Hand-Held Current Meter 50 200 FloWav Surface Velocity Radar 50 200 i Logging Water Level - Pressure Transducer 10 40 125 4 %' ESA 2014 Schedule of Fees Logging Barometric Pressure Logger Well Probe Bottom - Mounted Tripod / Mooring Handheld Suspended Sediment Sam Logging Turbidimeter/Water Level Recorder $ 25 $ 100 $ 400 In -Situ Troll 9500 logging water quality multiprobe 200 800 Logging Temperature Probe 3 10 40 Hach Hand -Held Turbidimeter Recording Conductivity Meter 50 200 w /Datalogger Refractometer 20 80 YSI Hand -Held Salinity Meter or pH meter 30 120 Hand -Held Conductivity /Dissolved Oxygen Probe (YSI 85) 40 160 Water Quality Sonde 800 YSI 650 with 6920 Multi Probe 180 500 1500 ISCO 6712 Portable Sampler w /ISCO 2105 Module 40 250 900 Sedimentation l Geotechnical Equipment: Peat Corer $ 75 $ 300 601b Helly -Smith Bedload Sampler with Bridge Crane 175 700 Suspended Sediment Sampler with Bridge Crane 75 300 Vibra -core 100 400 Shear Strength Vane 50 200 Auger (brass core @ $ 5 /each) 20 80 Boats: 14 foot Aluminum Boats with 15 HP Outboard Motor $ 100 $ 400 Single or Double Person Canoe 30 120 17' Boston Whaler w/ 90 HP Outboard 500 2,000 a Actual project charges will be either the IRS mileage reimbursement rate or the daily rate whichever is higher. b GIS comDuter ti me will be chain., at $11 15.00 car hour. III. Subcontracts Subcontract services will be invoiced at cost multiplied by 1.1.0. IV. Other There shall be added to all charges set forth above amounts equal to any applicable sales or use taxes legally levied in lieu thereof, now or hereinafter imposed under the authority of a federal, state, or local taxing jurisdiction. 3 1 • im 2009 ITEM NO- ZROMENW- Honorable Mayor and City Council Members Vijay Singhal, Executive Director Marc Castagnola, AICP, Community Development Manag mm DATE: August 5,2009 echnical firm to assist the Citv with review of the SUBJECT: Request to hire a t impact Report by the City -f 1.r,�vhndal Draft Environmental Y Materials Recovery Facility and Transfer Station (MRF/TS) located at the intersection of Live Oak Avenue -and Arrow Highway. PURPOSE nt with Environmental Science Associates To enter into a Consultant Services Agreement f the Draft Environmental impact Report assist W;" +k- technical review 0 (ESA) to Transfer (MRFiTS) Station located at the (DEIR) for the Material Recovery Facility and intersection of Live Oak Avenue and Arrow Highway in the City of Irwindale. BACKGROUND On December 18, 2008, the City of Irwindale issued a Notice of Preparation to the California State Clearinghouse stating that they were beginnin (DEIR) rg the enviroin nmental g to the review process and prepare a Draft Environmental impact Report elat construction of a materials recovery facility and transfer station (MRF/TS) at the intersection of Live Oak Avenue and Arrow Highway, pursuant to the CEQA process, agency, held a Scoping Meeting to solicit input on the the city of Irwindale, as the lead proposed project on January 12, 2009. On February 12, 2009 the city of Irwindale held a public meeting to Provide additional information on the proposed MRF/TS to the public and take additional public comments. DISCUSSION opted resolution 20og-002 which expressed On January 21, 2009, the City Council adopted of a 322,972 square foot MRF[TS in the City Of Irwindale opposition to the construction is based upon which immediately abuts the City of Baldwin Park. This opposition several factors including, that the proposed facility, which will be allowed to process up Consultant Services Agreement DER for the MRF /TS August 5, 2009 Paae 2 to 6,000 tons per day of refuse, is located within, 400 feet of residential uses, 1,200 feet of a public elementary school, and 100 feet of commercial /industrial uses. The refuse material will be solely trucked in and out of the facility at an approximate rate of approximately 1,500 to 1,800 truck trips per day not including those trips generated by the general public. Furthermore, due to the proximity of the MRF/TS to sensitive land uses such as schools and residences, the City is of the opinion that the proposed facility will have a detrimental impact on the quality of life for our residents, students and visitors. At this time, and with the limited information available, staff believes that potential significant adverse environmental impacts may occur as the result of the proposed location of the MRF /TS. Such potential negative environmental impacts include: 0) increased traffic; and (ii) increased noise exposure and ground borne vibration; and (iii) creation of significant, objectionable odors; and (iv) creation of a hazard to the public regarding the handling of hazardous substances; and (v) potential degradation of the groundwater quality; and (vi) conflicts with the City of Irwindale's General Plan, zoning map, and zoning code. In addition, staff concerns are further substantiated by Athens Disposal alleged failure to meet various air quality regulations as evidenced by the Air Quality Management District's lawsuit against Athens Disposal. According to the City of Irwindale, the DER should be completed and ready for public circulation and comment by the end of July; however, no specific release date was provided by the City of Irwindale as of the printing of this report. Because of the potential severe environmental impacts this proposed project may have on the residents and businesses of Baldwin Park within proximity of this project and the technical complexity of the environmental study, staff has been researching adequate resources to appropriately evaluate the DER, its findings and potential mitigation measures. Therefore, staff sought proposals from technical firms to assist the City in reviewing the document and providing advisements and comments on its methodology, assessment and mitigation measures. The table below outlines the cost proposals from the respondent technical firms which could assist the City with the review of the DER relating to the proposed materials recovery facility and transfer station in Irwindale. Consultant Services Agreement DEIR for the MRF /TS August 5, 2009 Page 3 TECHNICAL FIRMS - -FIRM NAME COST PROPOSAL _� NOTES ESA — Environmental $22,900 to $31,540 Based on between 140 to Science Associates 194 hours of labor. _— Includes direct expenses. Hogle- Ireland, Inc Not to exceed budget of Suggest that we be billed $10,000 unless have written for time and materials. authorization. Have a MRF /TS specialist to assist. The Planning Center; According to Table #1 (Cost _ Optional tasks would be Estimate) $12,703. focused review of technical studies and attendance at j Optional tasks $10,470 public hearings. � I Total both- $23,173 Staff evaluated the technical experience and qualifications of the respondents and concluded that ESA„ and most specifically Mr. Dan Sicular, PhD, Senior Managing Associate with ESA, has the most relevant technical expertise to review and analyze the information contained in the DEIR for the MRF /TS. Dr. Sicular's relevant experience inrli ir1AC• 1) Project Manager for the Redwood Landfill Expansion EIR 2) Project Manager for the South San Francisco Scavenger Company MRF /T8' EIR 3) Project Manager for the Liberty Transfer Station Expansion opportunities and constraints analysis 4) Project i Director for the Berkeley transfer Station Facility Environmental Engineering. Additional experience is listed in the proposal submitted by ESA which is dated May 29, 2009 and included as! Attachment #1. The total cost to review the DEIR is between $22,900 to $31,540. This amount was already included in the FY 2009 -2010 adopted budget under new programs. Consultant Services Agreement DER for the MRF/TS August 5, 2009 Page 4 RECOMMENDATION It is recommended that the City Council: 1) Authorize the Chief Executive Officer to enter e tter amountant Services Agreement with ESA for a not of $31,540 to provide the City with technical expertise in reviewing the City of Irwindale's DER for the A enue; and located at the intersection of Arrow Highway and live Oak 1) Authorize a transfer of funds from 100.00.29990000000.2 in the amount of $31,450 into account 100,40.440.511 oo ATTACHMENTS Attachment #1 --Technical Firm Proposals ESA Hogle- Ireland, Inc. The Planning Center Attachment #2— Consultant Services Contract Report Prepared by: Amy L. Harbin, City Plan ITEM NO.. STAFF REPORT aR`u W /4-\,_,, Honorable Mayor and Members of the City Council . HUB OF .o r� FROM: Daniel Wall, P.E., Director of Public Works f SAN GABRIEL a DATE: April 16, 2014 �;ALLEY""�. �a "�� SUBJECT: AWARD OF CONTRACT AND APPROVAL OF CHANGE ORDER 8 JAW) FOR THE CITYWIDE SIDEWALK IMPROVEMENTS PROJECT SUMMARY The contract would authorize the repair and replacement of sidewalks and Americans with Disabilities Act (ADA) compliant curb ramps. The Change order would authorize ADA improvements to the City owned parking area along south side of the 14300 block of Ramona Boulevard. FISCAL IMPACT This project will use no General Funds, The sources of funds are restricted finds from Tt)A Article 3, Gas Tax, Measure R and Prop C. RECOMMENDATION Staff recommends that the City Council: 1. Award construction contract to Moreno Engineering, Inc. in an amount for $200,000; 2. Authorize Staff to appropriate funds as listed in the sources of funds table; and authorize the Finance Director to make the appropriate budget amendments. 3. Authorize Staff to process Change Order No. 1 with this award of contact in an amount not to exceed $3,850; and, 4. Authorize the Mayor to execute the attached Agreement. LEGAL REVIEW Approve as to form Construction Contract herein attached. BACKGROUND On February 19, 2014, the City Council accepted plans and specifications and authorized the publication of a notice inviting bids for this project. On March 27, 2014, bids were publicly opened and Moreno Engineering, Inc. was the lowest bidder based on unit pricing. The work includes the removal and replacement of sidewalks, wheelchair ramps and the grinding of off -grade sidewalk. The following table compares bids from lowest to highest based on unit pricing and estimated quantities. Contractor Bid Amount Moreno Engineering Inc. $122,563.48 Grigolla & Sons Construction Company $124,165.00 FS Construction $124,466.25 El Camino Construction & Engineering $130,066.71 Crownline Engineering $132,212.00 Allied Building Contractors, Inc. $153.271.00 PTM General Engineering Services, Inc. $186,168.00 Not included in the original project scope is the work listed in Change Order No. 1. This work is required make the City owned parking area along the Southside of the 14300 block of Ramona Boulevard ADA compliant. Moreno Engineering has stated that it will complete the work in Change Order No. 1 by May 1, 2014. The table below provides a break down of the sources of funds for this project. Fund Source Amount 'FDA Article 3 $30,000 Gas Tax $63,850 Measure R $60,000 Prop C $50,000 Tntal Fim(k S�03g850 1 ATTACHMENTS 1. Construction Contract Agreement 2. Change Order No. 1 W=9 THIS AGREEMENT, made and entered into this 16th day of April , 2014 , by and between CITY OF BALDWIN PARK, CALIFORNIA, a general law city, hereinafter referred to as "CITY" and Moreno Engineering, Inc. as "CONTRACTOR." WITNESSETU. That the CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. The complete Construction Contract / Agreement consists of the Contract Documents set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. In Case of conflict between the r P�n+ Conbact Documents, the precedence of documents shall be as established in the Special Provisions. 2. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvement: CITYWIDE PEDESTRIAN IMPROVEMENTS PROJECT, FY 2013-14 (the "Work of Improvement") all in accordance with the Contract Documents and Contractor's Proposal dated March 27, 2014 . C'0.NTRA('T(')Q agrees to nnrforrn all the Wr%rL- and furnish all the materials at his own cost and expense necessary to construct and complete in a good and workman- like manner and to the satisfaction of the City Engineer of the CITY, the Work of Improvement in accordance with the plans, specifications, and Contract Documents (the "Specifications") therefore prepared by City's Engineering Department and adopted by the City Council. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this Work of Improvement the stipulated sum of two hundred thousand dollars ($200,000.00). CITY agrees to make monthly payments and final payment in accordance with the method set forth in the Specifications. 4. CONTRACTOR agrees to commence construction of the Work of Improvement within ten (15) days after issuance of a Notice To Proceed, and to continue in a diligent and workman-like manner without interruption, and to complete the construction thereof within the time specified in the Contractor's Bid Proposal (90 — calendar days) from the commencement date stated in the Notice to Proceed. 5. Time is of essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage 5. Time is of essence of this Contract, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the CITY will sustain by reason of any delay in the performance of this Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum: Five Hundred Dollars ($500.00) for each day's delay beyond the time herein prescribed for finishing work. If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this Agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Contract. 6. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the work of improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. The CONTRACTOR shall forfeit to the CITY, as penalty, Fifty Dollars ($50.00) for each calendar day or portion thereof for each worker paid (either by him or any subcontractors under him) less than the prevailing rate described above on the work provided for in this Agreement, all in accordance with Section 1775 of the Labor Code of the State of California. 7. In the performance of this Contract, not more than eight (8) hours shall constitute a day's work, and the CONTRACTOR shall not require more than eight (8) hours in a day from any person employed by him hereunder, except as provided in the Labor Code of the State of California. The CONTRACTOR shall adhere to Article 3, Chapter 1, Part 7 (Sections 1810, et seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR shall forfeit to the CITY as a penalty the sum of Fifty Dollars ($50.00) for each worker employed in the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day during which any worker is required or permitted to labor more than eight (8) hours in violation of that article. 8. CONTRACTOR, by executing this Agreement hereby certifies: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 9. CONTRACTOR shall, prior to the execution of this Contract, furnish two bonds approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work, and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished. This Contract shall not become effective until such bonds are supplied to and approved by the CITY. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, furnish a warranty performance and payment bond equal to at least ten percent of the final contract price or $1,000, whichever is greater. IN WITNESS WHEREOF, the said CONTRACTOR and the CITY MANAGER and CITY CLERK of the CITY have caused the names of said parties to be affixed hereto, each in triplicate, the day and year first above written. ATTEST: CITY CLERK (Title) No Manuel Lozano, MAYOR Moreno Engineering, Inc. CA State Lie # 752661/SBE Certified To: City of Baldwin Park (Public Works Dept) Address: 14403 E Pacific Ave Baldwin Park CA 91706 Attention: David Lopez Additional Quote for the City Wide Project: Pedestrian Improvements Project, FY 2013-2014 Location: Baldwin Park CA ATTACHMNT'`1'2 Proposal Date: April 7, 2014 Phone: 626 960 4011 ext 458 Fax No: Email: DLopez@BaIdwinPark.com We Hereby Propose To Provide Labor, Material and Equipment For The Following : 1240 E. Ontario Ave. Suite 102/108 Corona CA 92881 (P) 909.721.53184 (F) 626.4422873 (Email) dmorengA.yahoo.com 1 of 2 SCOPE OF WORK/Additional Work- Site Striping 1 Install 2 Regular Handicap Stalls 2 Install 2 Van Handicap Stalls 3 1 install 1 Entry Sign 4 Install 2 Cross Hatch Areas 5 Install 2 — 12" NO PARKING Stencils 6 Grind and remove existing striping lines and prep for new layout Sub Cost $3,850.00 TOTAL PROJECT COST: $3,850.00 1240 E. Ontario Ave. Suite 102/108 Corona CA 92881 (P) 909.721.53184 (F) 626.4422873 (Email) dmorengA.yahoo.com 1 of 2 TO: The Honorable Mayor and Members of the City HUB OF THE FROM: Craig A. Graves, Director of Finance SAN GABRIEL DATE: April 16, 2014 Zoo VALLEY AAO�'I'D JANUPryy SUBJECT: Status of City Audit Committee Consideration of Change in Committee Membership Possible New Committee Member Appointments Possible Designation of Council Member to Observe the Professional Auditing Services Staff Interviews SUMMARY Councilmember Rubio requested that staff research whether the City had ever had an Audit Committee and report back to the Mayor and City Council with its findings. A review of previous staff reports and minutes staff found an Audit Committee was recommended to be established by the Mayor and City Council at the December 5, 2010 meeting. However, in January of 2011 the City Council voted that the entire City Council would sit as the Audit Committee. Staff can find no minutes where Council met as the Audit Committee. The City Council may continue the current practice or opt to have two Council members appointed to an Audit Committee. In addition, staff is in the process of selecting an independent auditor to conduct the City's annual audit. The City Council may want to designate a Council Member to sit in on the final interviews as an observer and provide feedback. A second option would be to have a special meeting where the entire City Council would interview the finalists prior to making a selection. If the Council appoints two Council members to the Audit Committee it would seem appropriate that the observer would be one of those Council members. FISCAL IMPACT None RECOMMENDATION The Mayor and City Council may appoint two Council Members to the Audit Committee or continue with the entire City Council serving as the Audit Committee. Audit Committee Status Staff Report Page 2 LEGAL REVIEW None Required •! in December of 2010 staff recommended to that the Mayor and City Council to establish an Audit Committee. The Government Accounting Standards Board (GASB) had recommended the formation of a committee to allow for greater communication between the Mayor and City Council, staff and the independent outside auditing firm. An Audit Committee allows for members of the City Council to have a more comprehensive knowledge of the procedures used to conduct the auidit and it would review and discuss the City's financial and compliance reporting, internal controls, and disclosure process. The Audit Committee would review the audit and financial reports. It would meet with the City's Independent outside Auditor, CEO and Finance Staff concerning the audit and Financial Reports. It would share its findings and any recommendations with the City Council. It would provide an open avenue of communication between the independent auditor, financial and senior management and the City Council and allow for greater transparency with the City Council and the public. The City Council determined in January of 2011 that the entire City Council would sit as the Audit Committee. A review of City Council minutes show of no special meetings of the City Council sitting as the Audit Committee. The City Council may continue to have the whole Council serve or appoint two of its Members to serve as the Audit Committee. In addition, the City recently released Request for Proposals for Professional Auditing Services to perform the City's Annual Audit and assist in assembling the Comprehensive Annual Financial Report. The anticipated dates to interview the finalists will be before the next City Council Meeting on May 7, 2014. Normally staff and sometimes consultants or outside panel members form the interview panel. This group would then make a recommendation to the City Council for selection and contract approval. However, the past few years, questions from the community have been raised about the City's audits and their processes. If the City Council does appoint two members to the Audit Committee, staff is making the unusual recommendation that for this RFP the Council designate a Council Member from the Audit Committee, to sit in and observe the final interviews and recommendation process. This City Council observer would provide additional transparency to the process and bring stronger creditability to the final audit numbers. If the City Council determines it wishes to continue to remain the Audit Committee, then staff would recommend that an initial interview panel be conducted by staff of the top two or three Audit Committee Status Staff Report Page 3 finalists. Staff would then rank them with their justifications. At a special meeting of the City Council, the top two or three firms would meet and interview with the entire City Council, sitting as the Audit Committee, and then a selection would be made for approval of a final contract. While either of these methods are unusual in the selection of an outside independent auditor, these proposed additional options should assist in helping the Members of the City Council and the community feels a greater comfort level in the audit process and the final numbers that come out in the Comprehensive Annual Financial Report (CAFR). Attachments: City Council Staff Report City Council Minutes sr + /it OF BALDWIN PARK STAFF REPOR! TO: Honorable Mayor and Members of the Cityqouncil FROM: Vijay Singhal, Chief Executive Officer DATE: December 15, 2010 CITY COUNCIL AGENDA DEC 15 SUBJECT: RESOLUTION APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY AND CONSIDERATION OF APPOINTMENTS TO € STABLISHED IN -HOUSE COMMITTEES; CREATION OF AN IN -HOUSE AUDIT COMMITTEE This report requests that the City Council designate representatives and alternates as official representatives of the City and to review and appoint members to the established in -house committees. It is also requested that the Council approve the creation of an in- house Audit Committee and appoint two Council Members to serve on the committee. BACKGROUND Traditionally, every year following the reorganization of the City Council, the Council is requested to designate members as representatives and alternates on certain committees and organizations. Additionally, in -house committee appointments are included with this report for review and consideration of amendments. This year, Council is requested to approve the creation of an Audit Committee as a new in- house committee. It is considered a best practice in the private and public sectors to have an audit committee for the oversight of financial reporting and internal controls, especially in light of the corporate and government financial debacles that have transpired in the past several years. The public, as well as oversight agencies and other funding sources, continues to place greater importance on the integrity of financial and compliance reporting by the public sector. The role of the Audit Committee would be to meet with the City's independent external audit firm to review and discuss the City's financial and compliance reporting and disclosure process and the results of the independent audit. City management has the responsibility to ensure the accuracy of the financial statements and compliance with laws, regulations, and agreements. It would be the Audit Committee's function to carry out due diligence by evaluating information from the Finance Director, Chief Executive Officer, and the external auditors, which would then be communicated to the full City Council. The Audit Committee would perform its responsibilities for the benefit of funding sources, bondholders, oversight agencies, and the public at large. More specifically, the Audit Committee would meet with the City's independent auditors to review financial reports and other financial information; review the systems of internal controls and financial policies established by management; review the auditing, accounting, financial, and compliance reporting process; and to provide an open avenue of communication among the independent auditor, financial and senior management, and the City Council. The financial reports subject to review would include the City's annual financial statements and any compliance or other reporting or financial information submitted to any governmental body, or the public, including any certification, report, opinion, or review rendered by the independent auditor. The Audit Committee would then report back to the City Council the results of their review. RECOMMENDATION Staff recommends City Council: 1) review and appoint members to the positions of representatives and alternates of the established committees and organizations and adopt Resolution No. 2010-055 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY"; 2) review Committee in-house appointments and appoint members as representatives to the established committees; and 3) create an in-house Audit Committee and appoint two Council Members to serve on the committee. Attachment: • Resolution No. 2010-055 • In-House Committee Roster CITY COUNCIL Page 1 of 12 LIETUE*q� `%.'-ITY OF BALDWIN PARK rE, WEDNESDAY, JANUARY CITY COUNCIL 19,2011 The CITY COUNCIL of the City • Baldwin Park met in REGULAR SESSION at ihe above time and place. 17" eo• -77�-TVUITVI [;J 114 "IrJ 461 iff*1 A 9 *1 w I " L01 A1.11! r 6�4 JA I,. I I Mayor Lozano expressed condolences to victims of the Arizona shooting. He also requested to adjourn in memory of Maria Louisa Aceves, resident, former Senior Prom Queen, and volunteer. He asked that a letter of condolence be sent to the family M Council Member Rubio also expressed her condolences to the victims of the Arizona shooting and congratulated Council Member Pacheco and his wife Lenet, who were expecting a baby iiMM-FraTM-11M. E��- ;161 R IlIq 3 esent: Councilmember Marlen Garcia, Councilmember Monica Garcia, Councilmember Rubio, Mayor Pro Tem Pacheco, Mayor Lozano. F—Al mo http://baldwinpark.granicus.com/MinutesViewer.php?view—id=10&clip_id=1475 4/7/2014 CITY COUNCIL Page 8 of 12 She looked forward to meeting with staff at the Tribune, ideally securing a public apology, but if they are non-responsive then move forward. Sheild like to see what they have to say and if the Council was not satisfied, then move forward as planned. f Mayor Pro Tem Marlen Garcia concurred with Council Member Monica Garcia in handling this on an administrative level, saying that a public apology would be in order. If that did not happen, then other steps could be taken and if other agencies join in support, then it would show a united front. Again, if they were not responsive then they could move forward. Mayor Lozano expressed the opinion that the City would not be receiving an apology from the Tribune. M:J:q VA61 0 10 1:4 WPM I J, [iftMi IiIlFfri-I 5 •- #V I I M Staff Report • I I I I I I ..... . . . . . . . . . . . 11 ..... ..... . . . . . . . . . Motion: Select the proposed green design for the Dial-A-Ride fleet Mo=-Ma M,_,ip_id=1475 4/7/2014 CITY COUNCIL Page 9 of 12 OF AN IN -HOUSE AUDIT COMMITTEE (Continued from December 15, a x010) Staff Report Council Member Pacheco expressed his concern about the proposed audit committee only being comprised of two Council Members and preferred that the committee be made up of the entire City Council. He also expressed his concern about Brown Act requirements and the need for transparency. City Attorney Pannone said that if it is a permanent, standing committee, it would have to abide by the Brown Act. It was reiterated that the committee meetings were noticed and open to the public. Council Member Rubio inquired as to who had requested the formation of this committee to which Finance Director Quijano responded that it was at the suggestion of the City financial auditors. She noted that there were several cities with these types of committees and they were for the purpose of having more open communication with the Council. It was no required but suggested in the interest of transparency. Mayor Lozano suggested that it be open to all Council Members and held in an open forum. Council Member Rubio said that in the interest of transparency and because the Council would ultimately be accountable for the budget, that she would be more comfortable with having the entire Council participate on this committee. Motion: Create an Audit Committee comprised of the Mayor & City Council and meetings would be noticed in accordance with the Brown Act Moved by Mayor Lozano, seconded by Mayor Pro Tern Pacheco. Section 1 - San Gabriel Valley Water Association Representative: Council Member Pacheco Alternate: Mayor Lozano Section 2 - Los Angeles County Sanitation District Nos. 15 & 22 Representative: Mayor Lozano Alternate: Mayor Pro Tom Garcia Section 3 - League of California Cities, Los Angeles County Division Council Member Pacheco made a motion to nominate Council Member Rubio. The motion died for lack of a second Representative: Council Member Monica Garcia Alternate: Mayor Pro Tom Marlon Garcia Section 4 - Civil Defense Area `°D" Directors Meeting Representative: Chief Hadsell Alternate: Mayor Lozano Section 5 - Civil Defense Area "D" General Membership http://baldwinpark.granicus.com/MinutesViewer.php?view—id=l 0&cIipjd=1475 4/7/2014 STAFF REPORT CITMMARV ITEM NO. TO: Honorable Mayor and City Councilmembers FROM: Marc Castagnola, AICP, Community Development DATE: April 16, 201.4 Representation /appointment to the City's Health as Advisory Committee. Request appointment of a Councilmember and an alternate to serve on the City's Health and Sustainability Advisory Committee. FISCAL IMPACT There will be no fiscal impact to the General Fund as a result of this appointment to the City's Health and Sustainability Advisory Committee. RECOMMENDATION Staff recommends that the City Council appoint a Councilmember and an alternate to be a contributing member of the Health and Sustainability Advisory Committee. BACKGROUND In November of 2012, the Strategic Growth Council awarded the City a Proposition 84 Sustainable Communities Planning Grant (SCPG) to adopt a new Health and Sustainability Element to the City's General Plan. The primary goal of this grant program is to support the development and implementation of effective and /or innovative local plans that support the state's AB 32 Greenhouse Gas (GHG) Emission Reductions targets and implement SB 375, to develop a Sustainable Communities Strategy" (SCS) that integrates transportation, land -use and housing policies to create a more environmentally - friendly community. This grant program implements the vision of the Governor and Legislature to foster the development of sustainable communities throughout California. It is designed to help local governments meet the challenges of adopting land use plans and integrating strategies in order to transform communities and create long term prosperity. The primary goal of this grant program is to develop and implement plans that reduce greenhouse gas emissions and achieve the following objectives: • improve air and water quality • promote public health • promote equity • increase housing affordability • increase infill and compact development • revitalize urban and community centers • protect natural resources and agricultural lands • reduce automobile usage and fuel consumption • improve infrastructure systems • promote water conservation • promote energy efficiency and conservation • strengthen the economy These objectives are consistent with the State Planning Priorities, as defined by Government Code 65041.1 as well as Strategic Growth Council objectives. City staff, in partnership with a selected planning consultant, has kicked off the project and has completed . preliminary tasks in accordance with the scope of work. The next step is to formulate an Advisory Committee to assist in developing and reviewing the foundation of the Element, explore ideas and help the larger community understand the conditions shaping the goals and policies of the new Element. This Advisory Committee will meet approximately 3 times (quarterly) throughout the remaining life of the project and will participate in the following • Identify Committee roles and responsibilities; and • Review a summary of the information gathered from initial background research and the stakeholder interviews; and • Develop recommended polies and goals of the element; and • Develop performance measures; and • Develop Implementation measures; and • Review preliminary draft and recommend revisions prior to City Council consideration. Representation on this Committee will include in addition to a City Councilmember, a planning commissioner, recreation and community services commissioner, key city staff, local health partners and other local organizations and businesses. A kick -off Advisory Committee Meeting will be taking place in the next couple of weeks and a representative from the Consultant's Office will be in touch with the selected representative and. alternate. r WA r ! A ♦ ` 1 • APRIL 16, 2014 7:00 PM BALDWIN A � < Manuel Lozano Ricardo Pacheco Cruz Baca - Chair - Vice Chair - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Finance Se invita al publico a dirigirse a la Agencia nombrada en esta Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto publicado en la other matter within its jurisdiction. If you wish to address agenda o cualquier tema que este bajo su jurisdiccion. Si usted the Board, you may do so during the PUBLIC desea la oportunidad de dirigirse a la Agencia, pods hacedo COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del Publico (Public person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se Spanish speaking interpreter is available for your le permite hablar por tres (3) minutos. Hay un interprete para convenience. su conveniencia. FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comls16N No se podra tomar acci6n en algCin asunto a menos que sea incluido en la agenda, o a menos que exista alg0na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos nar oma en consideraciAn ilintaprox, m s. [Codinn r1a (-nhinrnn R54954.Z7 — s CONSENT CALENDAR 1. TREASURER'S REPORT: FEBRUARY 2014 Staff recommends that the City Council receives and files the Treasurer's Report for February 2014. 2. ANNUAL STATEMENT OF INVESTMENT POLICY FY 2013-14 Staff recommends that the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013-2014. ADJOURNMENT �jl 1, Alejandra Avila, Secretary under the laws of the State Hall bulletin board not less 2014. Alejandra Avila Secretary CERTIFICATION of the Finance Authority hereby certify under penalty of perjury of California that the foregoing agenda was posted on the City than 72 hours prior to the meeting. Dated this 10th day of April PLEASE NOTE., Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813-5204 or via e-mail at rcaballeroa-baldEopaCk com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting, (28 CFR 34,102.104 ADA TITLE //) 7/4, TO: a HUB OF ;K FROM: SAN -GABRIEL,� DATE: VALLEY SUBJECT: ITEM NO. 1S A Attached is the Treasurer's Report for the month of February 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency, to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. None That the City Council receives and files the Treasurer's Report for February 2014. None Required Treasurer's Report — February 2014 Page 2 1; Attached is the Treasurer's Report for the month of February 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for February 2014 CITY OF BALDWIN PARK TREASURER'S REPORT February 28, 2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 24,800,996.73 24,800,996.73 Agency Investment Fund 24,800,996.73 Varies City 0.24% Varies Housing Authority 0.24% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Success( Varies Varies Varies 24,800,996.73 24,800,996.73 24,800,996.73 24,800,996.73 Varies 37,963.09 37,963.09 37,963.09 37,963.09 24,838,959.82' " 24,838,959.82 24,838,959.82 24,838,959.82 Varies 2,135,161.36 2,135,161.36 2,135,161.36 2,135,161.36 Varies 3,182,622.82 3,182,622.82 3,182,622.82 3,182,622.82 $ 30,156,744.00 $ 30,156,744.00 5,317,784.18 $ 30,156,744.00 Total Investments $ 30,156,744.00 Cash City Checking 9,469,508.97 City Miscellaneous Cash 85,878.70 Comm. Develop. Comm. 0.00 Successor Agency 1,445,445.86 Housing Authority 368,271.87 Financing Authority 0.00 Total Cash 11,369,105.40 Total Cash and Investments $ 41,525,849.40 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Reporl There was no investment maturity /purchase transaction made for the month of February 2014 and several deposits /withdrawals werf made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investmen liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six month: that all investments are in compliance to the City's Statement of Investment Policy Approved by: 744726000 CDC - 744728001 CDC - 744726002 CDC - 744726003 CDC 744726004 CDC 532.868.75 787450000 City ' 787450001 City 787450002 City 787450003 City 94416840 CDC 0.53 94416841 CDC 244.826.25 94416842 CDC - \ 94416843 CDC 982'554.79' 94416844 CDC - 94416845 CDC - , 94606790 CDC - ` 84008791 CDC - 94606792 CDC - 94606794 CDC 470.800.00` 94606797 CDC - 95451440 CDC 841.472.50- 95451444 CDC -" 95451445 CDC -' 95451446 CDC 3.182.622.82 city Wells Fargo city - - - G04'25D.DO 1,45O,Q11. Beginning Market Value 00 -0 -M -L -PC - 060 -01 00254301 2543 0201146 -00- 01449 -01 Page 2 of 3 ACCOUNT NUMBER: 744726000 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) SPECIAL FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $0.00 Ending Market Value $0.00 No activity qualifies for this statement period. 00-0-M 00254301 2543 0201148-00-01449-01 Page 2 of 5 ACCOUNT NUMBER: 744726001 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 Beginning Market Value $85,98125 Distributions -85i981�25 Adjusted Market Value $0.00 Enclina Market Value $0.00 Beginning Market Value Endina Market Value 00-0' 00254301 2543 0201150-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS 0F THE 199OSERIES B(PusmTs MERCED) PR|MC|PAL This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02f01114 to 02f28/14 $0.00 No activity quo/mcm for this statement period. Ilk Beginning Market Value 00-0-M 00254301 2543 0201152-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 744726003 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) SINKING This statement ia for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02/28114 $0.00 Ending Market Value $0.00 wo activity qualifies for this statement period. us Beginning Market Value 00-0-M -L-PC -060-01 00254301 2543 0201154-00-01449-01 Page 2 of 4 ACCOUNT NUMBER: 744726004 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) RESERVE This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101/14 to 02128114 $532,968.75 Ending Market Value $532,968.75 No activity qualifies for this statement period. Beginning Market Value 00-0M 00254301 2543 0202672'00-01449-01 Page 2of3 ACCOUNT NUMBER: 787450000 BALDWIN PARK FINANCING AUTHORITY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY PROJECT) DEBT SERVICE FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $0.00 Ending Market Value $0.00 mo activity qualifies for this statement period. Beginning Market Value 00-0- 00254301 2543 0202574-00-01449-01 Page 2of5 ACCOUNT NUMBER: BALDWIN PARK FINANCING AUTHOR|TY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY N ERpROJECT) |MTERESTACCOUNT This statement io for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 Distributions - 211,540.00 Adiusted Market Value $0.00 Ending Market Value $0.00 , Beginning Market Value 00-0-M 00254381 2543 0202576-00'01448-01 Page 2of8 ACCOUNT NUMBER: 74 BALDWIN PARK FINANCING U OR|TY 20Ou LEASE REVENUE REFUNDING BONDS �COMMUNITY CENTER PROJECT) RINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $O/N Ending Market Value $0.00 no activity qualifies for this statement period. Beginning Market Value 00-0'M 00254301 2543 0202578-00-01449-01 Page 2 of 4 ACCOUNT NUMBER: 787450003 BALDWIN PARK FINANCING AUTHORITY 2OO4 LEASE REVENUE REFUNDING BONDS (COMMUNITY CENTER PROJECT) RESERVE ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02f01114 to 02f28114 Ending Market Value $684,250.00 wo activity qualifies for this statement period. Beginning Market Value Contributions Distributions 00-0-K8 00034301 343 0098776-00-01440-01 Page 2n(4 NUMBER: ACCOUNT BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2OOOTAX ALLOCATION REFUNDING BONDS SPECIAL This statement ia for the period from February 1, 2014 to February 28. 2014 Current Period 02101114 to 02128114 $O/0 ��826�28 - 244,825.73 Adjusted Market Value $0.53 Endinu Market Value $0.53 Beginning Market Value Contributions 00-0-M -L-PL -064-01 00034301 343 0098782-00-01449-01 Page 2 of 4 ACCOUNT NUMBER: 94416841 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 ALLOCATION REFUNDING BONDS INTEREST This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $0.52 244,825.73 Adjusted Market Value $244,826.25 Ending Market Value $244,826.25 � YA, S_ Beginning Market Value 00-0-M 00034301 343 0098788-00-01449-01 Page 2 of 3 ACCOUNT W D42 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS PRINCIPAL This statement ia for the period from February 1, 2014 to February 28, 2014 Current Period 02101/14 to 02128114 $0.00 Ending Market Value $0.00 No activity qualifies for this statement period. 00-04M 00884501 343 0098794'00-01449-01 Page 2o(4 ACCOUNT NUMBER: 94416843 BALDWIN PARK. RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS RESERVE This statement ie for the period from February 1, 2014 to February 28, 2014 Current Period 02f01114 to 02128114 Beginning Market Value $392,541.29 Investment Results Interest, Dividends and Other Income 13.50 Total Investment Results $13.50 � �� Ending Market Value $992,554719 00034301 343 0008800'00-01449-01 Pug* 2 of ACCOUNT NUMBER: 94416844 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS REDEMPTION This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02/28114 Beginning Market Value p»'»« Endina Market Value $0.00 wo activity qualifies for this statement period. Beginning Market Value 00034301 343 0098800-00'01440-01 Page of ACCOUNT NUMBER: 94416845 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS SINKING This statement is for the period from February 1, 2014 to February 28. 2014 Current Period 02/01f14 to 02128114 %O.0O Ending Market Value $0.00 No activity qualifies for this statement period. Beginning Market Value Contributions Distributions 08�-M 00254301 2543 0100789-00-81449-81 Page 2of5 ACCOUNT NUMBER: 94606790 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOCATION) BONDS 188O SERIES A AND B REVENUE FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 15,125.91 -15,125.91 Adjusted Market Value $0.00 � Ending Market Value $0.00 Beginning Market Value Contributions Distributions 00-0-M 00254301 2543 0100801-00-01448-81 Page 2 of NUMBER: ACCOUNT BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOCATION) BONDS 1990 SERIES A AND B INTEREST ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 *104,611.59 15,125.91 -118J37.5O Adjusted Market Value $0.00 �� Endinci Market Value - $0.00 Beginning Market Value 00-0- 08254301 2543 0100802'00-01440-01 Page 2nf3 ACCOUNT NUMBER: 94606792 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOC) BONDS 1990 SERIES A AND B PRINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2814 Current Period 02101114 to 02/28114 $O/0 En.ding Market Value $0.00 wo activity qualifies for this statement period. us : ru. Beginning Market Value Distributions 00-0-M -L-PC -060-01 00254301 2543 0100805-00-01449-01 Page 2 of 5 ACCOUNT NUMBER: 94606794 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOC) BONDS 1990 SERIES A AND B CBD RESERVE ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $470,800.00 -15,125.91 Adjusted Market Value $455,674.09 Investment Results Interest, Dividends and Other Income Total Investment Results 15,125.91 Ending Market Value $470,800.00 Beginning Market Value 00-01W 08254301 2543 0209088-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 94606797 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE TAX ALLOCATION BONDS 1990 SERIES A AND B REDEMPTION FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $O/0 Evdin"/ Market Value $0.00 wo activity qualifies for this statement period. 00254301 2548 0105085-00-01449-01 Page 2 of 4 ACCOUNT NUMBER: 95451440 BALDWIN PARK FINANCING AUTHORITY COMM RIA OF THE CITY OF BALDWIN SAN GABRIEL RIVER TIA BONDS (REFUNDING AND HOUSING PITS) 18S8 RESERVE FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 Beginning Market Value $941,472.50 End;na Market Value $941,472.50 no activity qualifies for this statement period. 00 -0 -M -L -PC - 060 -01 00254301 2543 0105086 -00- 01449 -01 Page 2 of 5 ACCOUNT NUMBER: 95451444 BALDWIN PARK FINANCING AUTHORITY COMM R/A OF THE CITY OF BALDWIN SAN GABRIEL RIVER T/A BONDS (REFUNDING AND HOUSING PITS) 1998 fNTEREST ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 Beginning Market Value $95,750.00 Distributions -95,750.00 Adiusted Market Value $0.00 Ending Market Value $0.00 0, q-1 077-1, lo Beginning Market Value 00-0-M 00254301 2543 0105087-00'01449-01 Page 2 of ACCOUNT NUMBER: 95451445 BALDWIN PARK FINANCING AUTHORITY COMM RIA OF THE CITY OF BALDWIN SAN GABRIEL RIVER TIA BONDS (REFUNDING AND HOUSING PITS) 1998 PRINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2814 Current Period 02101114 to 0 $0.00 Ending Market Value $0.00 wo activity qualifies for this statement period. 00-0-M 00254301 2543 (REFUNDING 0105088-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 95451446 BALDWIN PARK FINANCING AUTHORITY COMM RIA OF THE CITY OF BALDWIN SAN GABRIEL RIVER TIA BONDS AND HOUSING PITS) 1838 REVENUE FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 Beginning Market Value $0.00 EouinoMarket Value wo activity qualifies for this statement period. n W L+ a � � u �i ®1 EM J d e r W U Z t t7 Z Z Z Lu W im M um im O u- f-- >wj U � O w w W > U- O h (D — N N w > w WMW w <t w Zu-Z - 3 - ci \ M (�d 0 �f w W M LL -:' n N > O O W W N Ew N d F- M: W� d w 0 a. > i- wOu wC9Q 3 N N M xa� N U3r- 00 N \ N O w z w B im C9Z Z W OD OD �n N O m 0 0 C 0 0 0 0 0 0 oo 0 0 N V) H x44SB04880044� 0 M-, IM r I:tea i r� R M M 0 0 e` M 0 n M 0 i r M O C= W M CL -:' r- V) > O M LL LL N W E Ln Q� = Z (> W CY a- U:O w — w O V w L5 Ln>z _ 0 Q Q N U 3 M V I 8 0 W Q a Z Z i W s M en en cn 44�\ um > \ (i e— r4 C14 r4 MO 111111111111111 IN 1111111111 LL f— J CL i'- � -1 \ —Q COQ W MHr U L mua_ V wZ\ Z— OZ- -:E W2: u M J W:z X: CZ— cC:r_- ca wwW Oa Ova- ix>— �-o �-LLO ca CD o_w~ wmw LO WQW ZO —ZCl W L ZLZ (Q�Z C3 n M 0 i r M O C= W M CL -:' r- V) > O M LL LL N W E Ln Q� = Z (> W CY a- U:O w — w O V w L5 Ln>z _ 0 Q Q N U 3 M V I 8 0 W Q a Z Z i W s Ln W N O M O O oo N O O O O O O d' 0 N *44S®04870044x en en cn co 04 r4 C14 r4 111111111111111 IN 1111111111 � '1VIIIIIIIII�INI�1111 Ln W N O M O O oo N O O O O O O d' 0 N *44S®04870044x CALIFORNIA 5TH T E TREASURER Bill Lockyer Pooled Money Investment Account .�'MIA Average Monthly Effective Yields I Jan I Feb mar Apr I May Jun I Jul Aug I Sep Oct Nov Dec 1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 1979 1980 1981 6.920 8.777 10.980 10.987 7.050 8.904 11.251 11.686 7.140 8.820 11.490 11.130 7,270 9.082 11.480 11.475 7.386 9.046 12.017 12.179 7.569 9.224 11.798 11.442 7.652 9.202 10.206 12.346 7.821 9.528 9.870 12.844 7.871 9.259 9.945 12.059 8.110 9.814 10.056 12.397 8.286 10.223 10.426 11.887 8.769 10.218 10.961 11.484 1982 1983 11.683 10.251 12.044 9.887 11.835 9.688 11.773 9.868 12.270 9.527 11.994 9.600 12.235 9.879 11.909 10.076 11.151 10.202 11.111 10.182 10.704 10.164 10.401 10.227 198410.312 1985 10.579 10.280 10.289 10.382 10.118 10.594 10.025 10.843 10.180 11.119 9.743 11.355 9.656 11.557 9.417 11.597 9.572 11.681 9.482 11.474 9.488 1111.024 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439' 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 19891 8.698 1 8.770 -8.8-701 8.992 9.227 -9--,20-4 -9.056 8.833 8.801 8,771 8.685 8.645, 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.2179.- 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318' 1992 1993 6.122 4.678 5.863 4.649 5.680 4.624 5.692 4.605 5.379 4.427 5.323 4.554 5.235 4.438 4.958 1 4.472 4.760 4.430 4.730, 4.380 4.659 4.365 4.647, 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.7.48� 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.6341 5.667 5.679 5.690 5.707, 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 2001 5.760 6.372 5.824 6.169 5.851 5.976 6.014 5.760 6.190 5.328 6.349 4.958 6.443 4.635 6.505 4.502 6.502 4.288 6.517 3.785 6.538 3.526 6,535 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2004 2005 2.103 1.528 2.264 1.945 1.440 2.368 1.904 1.474 2.542 1.858 1.445 2.724 1.769 1.426 2.856 1.697 1.469 2.967 1.653 1.604 3.083 1.632 1.672 3.179 1.635 1.771 3.324 1.596 1.890 3.458 1.572 2.003 3.636 1.545 2.134 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2010 2011 2012 2.046 0.558 0.538 0.385 1.869 0.577 0.512 0.389 1 1.822 0.547 0.500 0.383 1.607 0.588 0.588 0.367 1.530 0.560 0.413 0.363 1.377 0.528 0.448 0.358 1.035 0.531 0.381 0.363 0.925 0.513 0.408 0.377 0.750 0.500 0.378 0.348 0.646 0.480 0.385 0.340 0.611 0.454 0.401 0.324 0.569 0.462 0.382 0.326 120131 0.3001 0.286 0,285 0.264 0.245 0.244 1- 0,267 0.271 0.2571 0.266 0.263 0.264 2014 1 0.244 1 0.236 1 i v C---) C&O" co V; WSJ TODD HENDERSON DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIRECTOR 3989 RUFFIN ROAD, SAN DIEGO, CALIFORNIA 92123 -1815 Phone: 858- 694 -4801; Fax: 858 - 694 -4871; TDD: 866- 945 -2207 Toll Free: 1 -877- 478 -5478; Web Address: sdhcd.org March 13, 2014 BALDWIN PARK HOUSING AUTHORITY 14403 EAST PACIFIC AVE BALDWIN PARK, CA 91706 KELLY DUFFEK ASSISTANT DIRECTOR CEI \1E RE: MANUELA ESPINOZA at 13030 RAMONA BLVD # 9, BALWIN PARK, CA 91706 The following Housing Assistance Payments were sent to you m error: PAYMENT DATE(S) PAYMENT IN ERROR CORRECT PAYMENT OVERPAYMENT PERIOD OVERPAYMENT 3/1/14 $49.52 ADMIN FEE $0 3/1/14- 3/31/14 $49.52 3/1/14 $808 HAP $0 3/1/14- 3/31/14 $808 The total payment made in error was $ 857.52 . The correct payment should have been $ 0 Explanation of Overpayment: PARTICIPANT DECEASED AS OF 2/23/2014 Your prompt return of the overpayment is requested. Please send a refund within 30 days of this notice in the amount of $ 857.52 to: Rousing Authority of the County of San Diego 3989 Ruffin Road San Diego, CA 92123 -1890 Attention: FISCAL DIVISION If the above payment is not refunded to the Housing Authority within 30 days of this notice, the amount will be deducted from the next payment due the payee under any existing Section 8 Housing Assistance Payments (HAP) Contract. The Housing Assistance Payments portion of the HAP Contract authorizes this adjustment. For proper identification, it is important that you write your social security or tax identification number on the refund check and enclose a copy of this letter with your payment. Your prompt attention to this matter will be appreciated. Housing Representative: CLINT MAGOFFIN Telephone Number: (858) 694 -8765 CM 042 (12/2013) Serving as the Housing Authority of the County of San Diego lousing Authority of the County of , n Dieg-a 3989 liLIFFIN ROAD SAN DIEGO, CA 92123- (858) 694-4801 IFE1111CIMMOX V, �'- - I --viltox" Iii, 03/01/2014 3/2014 Admin Fee for MANUELA ESPINOZA $49.52 3/2014 HAP for MANUELA ESPINOZA $808.00 R. rE." t�l V E D $857.52 � Z �,'� T®: �(O! HUF 4 THE FROM: L) SAN GABRIEL n ;' 2np VALLEY PAORgT�D DATE: JANUPry� li ITEM IV ®. f The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2013 /14. There are no changes in authorized investments or portfolio make -up from the previous investment policy. Fi�ar.Alj iIT_L.L 4-T None That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013 -2014. None Required Statement of Investment Policy Staff Report Page 2 The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the currenjt prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required tO meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State ofCalifornia. I. The Investment Policy applies toall financial assets of the City aS included inthe Comprehensive Annual Financial Report. 2. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: o. General Fund b. Housing Authority u. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City's Department ofFinance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will b8approved by either the City Treasurer Dr the Director of Finance. The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. Page 1 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013 -2014 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. LIQUIDITY: This refers to the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest ". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. a I M i Ll 1 4 • Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy- and -hold strategy rather than seek optional returns through such techniques as swaps. The buy- and -hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013 -2014 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max Investment Allowable Allowable Percentage Maturity Maturity • US Treasury Obligations Unlimited 365 days N/A (Bills, Notes and Bonds) • U.S. Agency Securities and Instrumentalities Unlimited 365 days N/A of Government Sponsored Corporations • Negotiable Certificates of Deposits (CDs) issued by 30% 365 days N/A A chartered bank or federal savings and loan • Time Deposits —Collateralized Unlimited 365 days $500,000 • Time Deposits — Uncollateralized Unlimited 365 days $100,000 • Bankers Acceptance 40% 180 days 30% • Repurchase Agreements Unlimited 180 days N/A • Commercial Paper rated A -1 by Standard and 30% 180 days 10% Poor's Corporation or P -1 by Moody's Investors Services Inc. • State of California Local Agency Investment Fund Unlimited N/A $40,000,000 (LA IF) 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security other than a c= security underlying a repurchase agreement, with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. Page 3 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013-2014 JTKO '11W x Securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard de|ivery-versuS-payrnent procedure. Deposit-type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State Of California Government Code. The City Council will beprovided a monthly Treasurer's Report approximately 45 days following the end Vf the month. Data for investments will include: purchase and maturity dates, PAR values, curr ent principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank The city Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. The City shall only conduct investment transactions with bankssavngsand|uans3ndvvith licensed broker/dealers. Investment earnings from authorized investments are allocated quarterly to various funds based On their month end balances 0f the pooled portfolio. I A i : [Q 4 M 1 ilk levA I a I :Ike] N I APRIL 16,2014 7:00 PM A A BALDWIN Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR VEAPAGAR SUS TELEFONOS CELULARES Y BEEPERS DUNANTFLA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invlta al p6blico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de difigirse a /a Agencia, podra hacerlo durante el periodo de Comentarios del POblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite pars hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954,2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comls16N No se podra tomar acci6n en afg0n asunto a menos que sea incluido en la agenda, o a menos que exista alg6na emergencia o circunstancia, especial. El cueroo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar Y/d filar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT: FEBRUARY 2014 Staff recommends that the City Council receives and files the Treasurer's Report for February 2014. 2. ANNUAL STATEMENT OF INVESTMENT POLICY FY 2013-14 Staff recommends that the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013-2014. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of April 2014. Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcgball ro�Lbalclwirr ark.com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il) U SAN, GABR I EL VALLEY AO�q HE'D J ANX3 - 0-0 7-MV 1, MM Craig A. Graves, Director of Finance i 1 11 It1 4 Attached is the Treasurer's Report for the month of February 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT OW jnxK1MUVj*2t1mVvj= That the City Council receives and files the Treasurer's Report for February 2014. "M None Required Treasurer's Report - February 2014 Page 2 Attached is the Treasurer's Report for the month of February 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) - this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAW until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. • Fiscal Agent Funds - These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash - This section provides the cash balances in the various checking accounts the City uses to pay its on-going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal, -,'*-or bonds, and A- �+� ; -V f 11 and when +the City receives or sources o revenues ksUcil as ddue receives IL3 111cij sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for February 2014 CITY OF BALDWIN PARK TREASURER'S REPORT February 28, 2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET TI DESCRIPON RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 24,800,996.73 24,800,996.73 Agency Investment Fund 24,800,996.73 Varies City 0.24% Varies Housing Authority 0.24% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Success( Varies Varies Varies 24,800,996.73 24,800,996.73 24,800,996.73 24,800,996.73 Varies 37,963.09 37,963.09 37,963.09 37,963.09 24,838,959.82 24,838,959.82 " 24,838,959.82 24,838,959.82 Varies 2,135,161.36 2,135,161.36 2,135,161.36 2,135,161.36 Varies 3,182,622.82 3,182,622.82 3,182,622.82 3,182,622.82 $ 30,156,744.00 $ 30,156,744.00 5,317,784.18 $ 30,156,744.00 Total Investments $ 30,156,744.00 Cash City Checking 9,469,508.97 City Miscellaneous Cash 85,878.70 Comm. Develop. Comm. 0.00 Successor Agency 1,445,445.86 Housing Authority 368,271.87 Financing Authority 0.00 Total Cash 11,369,105.40 Total Cash and Investments $ 41,525,849.40 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Reporl There was no investment maturity /purchase transaction made for the month of February 2014 and several depositstwithdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investmen liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six month: that all investments are in compliance to the City's Statement of Investment Policy Approved by: • RKQ 744726000 CDC 744726001 CDC 744726002 CDC 744726003 CDC 744726004 CDC 532,968.75 787450000 City 787450001 City 787450002 City 787450003 City 94416840 CDC 0.53 94416841 CDC 244,826.25 94416842 CDC 94416843 CDC 992,554.79- 94416844 CDC - 94416845 CDC - 94606790 CDC - 94606791 CDC - 94606792 CDC - 94606794 CDC 470,800.00, 94606797 CDC 95451440 CDC 941,472.50, 95451444 CDC 95451445 CDC 95451446 CDC a m 684,250.00 1,450,911.36�/ Totals 3,182,622.82 $ 2,135,161.36 00-0'W 00254381 2543 0201146-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 744726000 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) SPECIAL FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 Beginning Market Value $0.00 Endina Market Value $0.00 No activity qualifies for this statement period. 0, - , • Beginning Market Value Distributions 00 -0 -M -L -PC - 060 -01 00254301 2543 0201148 -00- 01449 -01 Page 2 of ACCOUNT NUMBER: 744726001 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) INTEREST This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101/14 to 02/28/14 $85,981.25 -85,981.25 Adjusted Market Value $0.00 Ending Market Value Beginning Market Value 00-0M 0254301 254 0201150'00-01449-01 Page 2of3 ACCOUNT NUMBER: 744726002 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS 0F THE 1VVO SERIES 0(PVENTE MGRCED)PR|MC|PAL This statement iu for the period from February 1, 2014 to February 28, 2014 Current Period 02f01114 to 02128/14 $O]0 Ending Market Value $0.00 No activity qualifies flormis statement period. Beginning Market Value 00-0-M 00254801 2543 0201152-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 744726003 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS OF THE 1990 SERIES B (PUENTE MERCED) SINKING This statement ia for the period from February i. 2014 to February 28, 2014 Current Period 02101114 to 02128114 Ending Market VaWe $0.00 mo activity qualifies for this statement period. Beginning Market Value 00254301 2545 0201154-00'01448-01 Page 2of4 ACCOUNT NUMBER: 744726004 BALDWIN PARK FINANCING AUTHORITY SERIES 2003 REFUNDING TAX ALLOCATION BONDS oF THE 199oSERIES B(pUENTE K8ERCGD)RESERVE This statement in for the period from February 1, 2014 to February 28, 2014 Current Period 02f01f14 to 02f28114 Ending Market Value $532,968.75 wo activity qualifies for this statement period. Beginning Market Value 00'0-1W 00254301 2543 0202572-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 787450000 BALDWIN PARK FINANCING AUTHORITY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY CENTER PROJECT) DEBT SERVICE FUND This statement ia for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $O/00 Ending Market Value $0.00 wn activity qualifies for this statement period. us • Beginning Market Value Distributions sted Market Value 00 -0 -M -L -PC - 060 -01 00254301 2543 0202574 -00- 01449 -01 Page 2 of 5 ACCOUNT NUMBER: 787450001 BALDWIN PARK FINANCING AUTHORITY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY CENTER PROJECT) CNTEREST ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28/14 $211,540.00 - 211,540.00 Ending Market Value $0.00 Beginning Market Value 00254301 2543 0202576-00-01449-01 Page 2of3 ACCOUNT NUMBER: 787450002 BALDWIN K FINANCING AUTHORITY 20O4 LEASE REVENUE REFUNDING BONDS COMMUNITY CENTE PROJECT) RINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to O EndinnMarket Value $0/00 wo activity qualifies for this statement period. AU14 Beginning Market Value 00254301 2543 0202578'00-01448-01 Page 2cf4 ACCOUNT NUMBER: 787450003 BALDWIN PARK FINANCING AUTHORITY 2004 LEASE REVENUE REFUNDING BONDS (COMMUNITY CENTER PROJECT) RESERVE ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01114 to 02128114 Endina Market Value $684,250.00 No activity nuuo«eo for this statement period. Beginning Market Value Contributions Distributions 00-0-M 00034301 343 0088776'00-01448'01 Page 2cf4 ACCOUNT NUMBER: 94416840 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS SPECIAL This statement ia for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 4 $0/0 - 244,825.73 Adjusted Market Value $0.53 Endinq Market Value Beginning Market Value Contributions 00-0-M 00034301 343 0098782-00-01449-01 Page 2 of 4 ACCOUNT NUMBER: 94416841 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 ALLOCATION REFUNDING BONDS INTEREST This statement is for the period from February 1.20i4to February 28.2014 Current Period 02101114 to 02128114 Adjusted Market Value $244,826.25 Ending Market Value $244,826.25 Beginning Market Value 00-0lM 00034301 343 0098788-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 94416842 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS PRINCIPAL This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $0.00 Ending Market Value $0.00 wo activity qualifies for this statement period. _us 00 -0 -M -L -PL- 064 -01 00034301 343 0098794 -00- 01449 -01 Page 2 of ACCOUNT" NUMBER: 94416843 BALDWIN PARK RDA MERGED REDEVELOPMENT PROJECT 2000 TAX ALLOCATION REFUNDING BONDS RESERVE This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01/14 to 02/28114 Beginning Market Value $992,541.29 Investment Results Interest, Dividends and Other Income 13.50 Total Investment Results Endinq Market Value $992,554.79 00-0- 00034301 343 0098800-00-01448-01 Page 2o(3 NMI 9 gig 511 am ALLOCATION REFUNDING BONDS REDEMPTION This statement ia for the period from February 1.2O14ho February 28. 2014 Current Period 02101114 to 02128114 $0.00 Ending Market Value $0.00 No activity qualifies for this statement period. 00034301 343 0008806'00'01440-01 Page 2of3 ACCOUNT NUMBER: 94416845 BALDVMN PARK RDA MERGED REDEVELOPMENT PROJECT 2000TAX ALLOCATION REFUNDING BONDS SINKING This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01114 to 02/28114 Beginning Market Value $0.00 Endina Market Value $0.00 No activity qualifies for this statement period. 00-04M 00254301 2543 ACCOUNT NUMBER: 94606790 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ON) BONDS 1990 SERIES A AND B REVENUE FUND This statement in for the period from February 1, 2014 to February 28, 2014 Current Period 02/01114 to 02128114 Beginning Market Value $0.00 Contributions 15,125,91 Distributions -15,125.31 Adiusted Market Value $0.00 Ending Market Value $0.00 00254301 2543 0100801-00'01448-01 Page 2 of ACCOUNT NUMBER: 94606791 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOCATION) BONDS 198O SERIES AAND B INTEREST ACCOUNT This statement ia for the period from February 1.2014to February 28.20i4 Current Period 02101114 to 02128114 Beginning Market Value %104,611.59 Contributions 15.125.81 Distributions - 119,737.50 Adiusted Market Value $0.00 Ending Market Value $0.00 Beginning Market Value 00254301 2543 0100803-00-01449-01 Page 2 of 3 ACCOUNT NUMBER: 94606792 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOC) BONDS 1990 SERIES A AND B PRINCIPAL ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101f14 $O]0 Ending Market Value $0.00 wo activity qualifies for this statement period. Beginning Market Value Distributions 00254301 2543 0100805-00-01449-01 Page 2 of 5 ACCOUNT NUMBER: 94606794 BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE (TAX ALLOC) BONDS 1990 SERIES A AND B CBD RESERVE ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02f01114 to A -15,125.91 Adjusted Market Value $455,674.09 ' Investment Results Interest, Dividends and Other Income 15,125.91 Total Investment Results $1.5,125.91 Ending Market Value $470,800.00 Beginning Market Value 00-04M 00254301 2543 NUMBER: 0209088-00-01449-01 Page 2 of 3 ACCOUNT BALDWIN PARK PUBLIC FINANCING AUTHORITY REVENUE TAX ALLOCATION Bomos 1890 SERIES AAND B REDEMPTION FUND This statement is for the period from February 1, 2014 to February 28, 2014 Current period 02101114 to 02128114 $@.0O Endina Market Value $0.00 No activity qualifies for this statement period. us • Beginning Market Value 00-0-M -L-PC -060-01 00254301 2543 0105085-00-01449-01 Page 2 of 4 ACCOUNT NUMBER: 95451440 BALDWIN PARK FINANCING AUTHORITY COMM RIA OF THE CITY OF BALDWIN SAN GABRIEL RIVER TIA BONDS I W-11.4WIN WATME a Lol 1 "111 This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02101114 to 02128114 $941,472.50 Ending Market Value $941,472.50 No activity qualifies for this statement period. us • Beginning Market Value Distributions 00 -0 -M -L -PC - 060 -01 00254301 2543 0105086 -00- 01449 -01 Page 2 of 5 ACCOUNT NUMBER: 95451444 BALDWIN PARK FINANCING AUTHORITY COMM R/A OF THE CITY OF BALDWIN SAN GABRIEL RIVER T/A BONDS (REFUNDING AND HOUSING PITS) 1998 fNTEREST ACCOUNT This statement is for the period from February 1, 2014 to February 28, 2014 Current Period 02/01114 to 02!28/14 $95,750.00 -95,750.00 Adjusted Market Value $0.00 Market Value Beginning Market Value 00-0-M 00254301 2543 0105087'00'01440-01 Page 2 of ACCOUNT NUMBER: Q BALDWIN PARK FINANCING AUTHORITY COMM RIA OF THE CITY OF BALDWIN SAN GABRIEL RIVER TIA BONDS (REFUNDING AND HOUSING PITS) 1998 PRINCIPAL ACCOUNT This statement io for the period from February 1, 2014 to February 28, 2014 Current Period O2/01114 to 02128114 Ending Market Value $0.00 mv activity qualifies for this statement period. Beginning Market Value 00-0-M 00254301 2543 0105088-00-01449'01 Page 2of3 ACCOUNT NUMBER: 95451446 BALDWIN PARK RNANC|NG AUTHORITY COMM R/A OF THE CITY OF B4LDVNN SAN aABR|EL RIVER T/ABONDS (REFUNDING AND HOUSING PITS) 189O REVENUE FUND This statement is for the period from February 1` 2014 to February 28, 2014 Current Period 02101114 to 02/28114 Ending Market Value $0.00 wo activity qualifies for this statement period. Mq W 0 W N CL U U a 0 � J li 9 r- M r� Um >\ V)— d C) > �\ W Z g uws W W W w > u- 0 I- cs F- N N W > W of M w LLJ �cc F- M tLZ —:3:— n I P W M CL -T r I-� V) > �V) QO LL U- 2 E 2 � ce:c d 0 a > F- WoU LLJ 3(.5tn N > Z 0 � <C N U 3 — Ln C \ co N N BIT I Iff W Z z z W f .{ oo N O M O O 0J O dt O O O O O d' W O lo N v) k- �445804880044- M 1: Fit I � r M M 0 0 n M 0 i n M O M O w w M CL -:' r- F— U N > N re1 O G7 LL- w N EW N Q F- S Z CL w O LLJ d F- > w U LLJ O D Cl V) N > Z Ca Q SQp_ N F- UD:— I� M O N N• W U J B C7 Z z U ad F f M M ® O n M 0 i n M O M O w w M CL -:' r- F— U N > N re1 O G7 LL- w N EW N Q F- S Z CL w O LLJ d F- > w U LLJ O D Cl V) N > Z Ca Q SQp_ N F- UD:— I� M O N N• W U J B C7 Z z U ad F f M en cn m TF: \ um N CN I vO �11111111111111�9111GIIIIYIVIIIIInllllll�l�llllllll U-F- J \ — Q Z O Q W m UCL MUa- u w Z\ Z— C:)=— z �Z U Z cc w w w O CL O W CL IX > v- F— I-- LL Z F— cD F— It I— Z F- N N W Ow Z W >W U-w —LLw water Ns t n5 _ LLJ <L..l ZO Z t9 F- F- Q U M Q U Lai Z�Z P- d�-- n M 0 i n M O M O w w M CL -:' r- F— U N > N re1 O G7 LL- w N EW N Q F- S Z CL w O LLJ d F- > w U LLJ O D Cl V) N > Z Ca Q SQp_ N F- UD:— I� M O N N• W U J B C7 Z z U ad F f ca ca N O m 0 0 v 00 0 0 00 0 0 d- 0 0 V) h - 44sBO4870044- en cn m co CN �11111111111111�9111GIIIIYIVIIIIInllllll�l�llllllll ca ca N O m 0 0 v 00 0 0 00 0 0 d- 0 0 V) h - 44sBO4870044- CALIFORNIA STATE TREASURER Bill Lockyer Pooled Money Investment Account Jan I Feb Mar I Apr May I Jun Jul I Aug Sep Oct Nov Dec 1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980110.980 11.251 11.490 11.480 12.017 11.798 10.206 9.8701 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10-280 10.382 10,594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439' 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279., 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.6,47, 11993- 1 4.678 4.649 14.624 -- 4.605 4.427 4.554 4.438 1 4.472 4.430 1 - 4.380 4.365 4.384 ] 1994 4.359 4.176 14.248 4.333 1 4.434 4.6231 4.823 4.989 5.106 1 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.7148 1996 5.698 5.643 5,557 5.538 5,502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 1 5.639 5.5571 5.492 5.374 1, 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 1 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1,904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1,474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5,231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3,072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1,530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0,413 0.448 0.381 0.408 0.378 0.385 0.401 0.382__ 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0,285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 12014 1 0.244 0.236 \-,I \-A G� A Irl TODD HENDERSON DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIRECTOR 3989 RUFFIN ROAD, SAN DIEGO, CALIFORNIA 92123 -1815 Phone: 858- 694 -4801; Fax: 858- 694 -4871; TDD: 866 - 945 -2207 Toll Free: 1- 877 - 478 -5478; Web Address: sdhcd.org March 13, 2014 BALDWIN PARK HOUSING AUTHORITY 14403 EAST PACIFIC AVE BALDWIN PARK, CA 91706 KELLY DUFFEK ASSISTANT DIRECTOR r "E1\1E RE: MANUELA ESPINOZA at 13030 RAMONA BLVD # 9, BALWIN PARK, CA 91706 The following Housing Assistance Payments were sent to you in error: PAYMENT DATE(S) PAYMENT IN ERROR CORRECT PAYMENT OVERPAYMENT PERIOD OVERPAYMENT 3/1/14 $49.52 ADMIN FEE $0 3/1/14- 3/31/14 $49.52 3/1/14 $808 HAP $0 3/1/14 - 3/31/14 $808 The total payment made in error was $ 857.52 . The correct payment should have been $ 0 . Explanation of Overpayment: PARTICIPANT DECEASED AS OF 2/23/2014 Your prompt return of the overpayment is requested. Please send a refund within 30 days of this notice in the amount of $ 857.52 to: Housing Authority of the County of San Diept 3989 Ruffin Road San 1:,•go CA 92123-1890 DIVISION Attention: FISCAL If the above payment is not refunded to the Housing Authority within 30 days of this notice, the amount will be deducted from the next payment due the payee under any existing Section 8 Housing Assistance Payments (HAP) Contract. The Housing Assistance Payments portion of the HAP Contract authorizes this adjustment. For proper identification, it is important that you write your social security or tax identification number on the refund check and enclose a copy of this letter with your payment. Your prompt attention to this matter will be appreciated. Housing Representative: CLINT MAGOFFIN Telephone Number: (858) 694 -8765 CM 042 (12/2013) Serving as the Housing Authority of the County of San Diego Housing Authority of the County of , n Diego 3989 RUFFIN ROAD SAN DIEGO, CA 82123- (858)6Q4-48O1 14403 E. PACIFIC AVE 3/2014 Admin Fee for MANUELA. ESPINOZA $4M2 3/2014 HAP for MANUELA ESPINOZA '^ ITEM No. R affniax's The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2013/14. There are no changes in authorized investments or portfolio make-up from the previous investment policy. FISCAT T_N4 - PACT �__ .11AA __ None That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2013-2014. None Required Statement of Investment Policy Staff Report Page 2 17 9111 I - `1 M The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the currenjt prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of Investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy CITY OF BALDWIN PARK FISCAL YEAR 2013/14 The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State ofCalifornia. 1. The Investment Policy applies bJall financial assets of the City as included inthe Comprehensive Annual Financial Report. Z. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund b. Housing Authority c Successor Agency d. Financing Authority e. Special Revenue Funds t Internal Service Funds g. Trust & Agency Funds The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated tu the City's Department ofFinance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. Page 1 City nf Baldwin Park Statement of Investment Policy Fiscal Year 2U13'Z814 1. The safety and risk associated with an investment, refers to the potential loss of principal or interest ora combination of these two amounts. Safety of principal isthe primary objective and only those investments considered to be very safe will be utilized by the City nf Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion Vf market value are avoided. 2. This refers b]the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal orinterest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield iS the potential dollar earnings an investment can provide; this is also described as the rate Of return or"inten8st". The City's investment portfolio shall be managed toobtain market rates of interest while preserving and protecting capital in the overall portfolio. Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 3. The City shall apply the prudent investor standard in the context of managing theoveraU portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. S. The City shall manage the investment portfolio with a buy-and-hold strategy rather than seek opti0nal returns through such techniques as swaps. The buy-and-hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation Of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013-2014 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 5S6OI et. seq. and 58G]S et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 26429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max investment Allowable Allowable Percentage Maturity Maturity • US Treasury Obligations (Bills, Notes and Bonds) • U.9. Agency Securities and Instrumentalities of Government Sponsored Corporations • Negotiable Certificates of Deposits (CDs) issued 6« A chartered bank or federal savings and loan • TlnneDeposits — CoUateraUzed • Time Deposits —UncoUatera|ized • Bankers Acceptance • Repurchase Agreements • Commercial Paper rated A-Iby Standard and Poor's Corporation orP-IbyMoodv'sInvestors Services Inc. • State of California Local Agency Investment Fund Unlimited 365 days N/A Unlimited 365 days N/A 30Y6 365 days N/A Unlimited 365 days $500\000 Unlimited 365 days $100\000 40Y6 180 days 3096 Unlimited 180 days N/A 3096 180 days 1096 Unlimited N/A $40,000,000 2. Money market mutual funds managed for 8rbv the trustees, paying agents andcuStodian banks contracted bv the City may bepurchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security other than ao=seCuritv underlying a repurchase agreement, with a term remaining to maturity in excess of five years. /i No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest-only strips. Page 3 City of Baldwin Park Statement of Investment Policy Fiscal Year 2013-2014 Securities purchased from a broker or dealer shall be held in third party safekeeping hvthe trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery-versus-payment procedure. Deposit-type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. The City Council will be provided amOnthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, PAR values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank F11110TAM110A 101,011 CM I The city Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. The City shall only conduct investment transactions with bankssavngsand loans and with licensed broker/dealers. Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio. Page 4