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HomeMy WebLinkAbout2014 05 07NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MAY 7, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: May 1, 2014 Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e -mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on May 1, 2014. f� Alejandra Avila City Clerk rAffaUJIVA CITY COUNCIL SPECIAL MEETING Please note time and meeting MAY 712014 location 5:30 PM CITY HALL - •t Conference •• 14403 AVENUE BALDWIN PARK, r 91706 • • 960-4011 BALDWIN K Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Mayor - Mayor Pro Tern - Councilmember - Councilmember - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS OURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante e1 COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos serc! e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. B cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. Potential Case(s)- four (4) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on May 1, 2014. Alejandra Avila City Clerk PLEASE NOTE Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or e -mail r „r9tb fle, Lp@,bP&Iwir)pgLt < cotn. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) welAmm : I It K , ! Z & 0 K MAY 71 2014 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 BALDWIN P - A- R K Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tern Cruz Baca - Council Member Monica Garcia - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS FOR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda an any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time, A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al p6blico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea /a oportunidad de dirigirse al Concilio o a1guna de sus Agencias, podri hacerlo durante e/ periodo de Comentarios del POblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Proclamation Proclaiming May as Older American's Month. • Proclamation Proclaiming May as National Lupus Awareness Month 2014. • Recognition of Willa Reynolds, Beatriz Sandoval and Ofelia de Guzman as 2014 "Unsung Heroines" Women of the Year. • Recognition of Patty Dowell and Grace Sanchez as Senior Citizens of the Year. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons,- or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en alg&n asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] City Council Agenda — MAY 7, 2014 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. 2. APPROVE UPDATE OF BALDWIN PARK NOW DESIGN Staff recommends that City Council approve the proposed updated design. 3. APPROVAL TO PARTICIPATE IN THE 2014 SUMMER LUNCH PROGRAM Staff recommends that the City Council: 1. Authorize staff to submit an application to the State of California, Department of Education to participate in the 2014 Summer Lunch Program, and 2. Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the agreement with E! Monte Union High School District. 4. APPROVAL OF AN AGREEMENT WITH CHRISTIANSEN AMUSEMENTS FOR CARNIVAL SERVICES Staff recommends the City Council approve the attached agreement and authorize the Mayor to execute the necessary documents. 5. AGREEMENT FOR CHIEF OF POLICE This Agreement is recommended to the City Council for approval. 6. AUTHORIZATION TO PURCHASE A REPLACEMENT STREET SWEEPER It is recommended that the City Council award the bid for the purchase of one street sweeper to MarCo Equipment Company, Pomona, CA, for $318,552.50. 7. APPROVAL OF BARNES PARK CHANGE ORDERS It is recommended that the City Council: 1. Authorize Staff to process Change Order number 1, 2 and 3 in an amount not to exceed $244,180 to Principles Contracting, Inc.; and, 2. Authorize Staff to appropriate funds as listed in the sources of funds table; and authorize the Finance Director to make the appropriate budget amendments. 8. AWARD CONTRACT FOR THE DESIGN OF TWO STREETS AND TWO ALLEYS Staff recommends that the City Council: 1, Award a contract for the Design of the two street and two alleys to APA Engineering in an amount not to exceed $32,000; and 2. Authorize the Mayor to execute the attached agreement. City Council Agenda — MAY 7, 2014 Page 3 9. APPROVAL OF REQUEST FOR PROPOSAL FOR WALNUT CREEK NATURE PARK Staff recommends that the City Council: 1) Authorize the Director of Recreation and Community Services to proceed with the advertisement of a Request for Proposal for planning and design services at Walnut Creek Nature Park. SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Clerk and /or City Council at or prior to the public hearing. 10. PUBLIC HEARING REGARDING THE FISCAL YEAR 2014 -2015 ANNUAL ACTION PLAN AND THE CITIZEN PARTICIPATION PLAN Staff recommends that the City Council conduct the public hearing and following the public hearing apprn \/e the FY 2014_2015 Citizen Participation Plan and Annual Action Plan with the selection of one of the following options: • OPTION 1 — Approve staff's revisions for funding to the public service programs; or • OPTION 2 — Approve public service funding with an across the board reduction to all agencies • OPTION 3 — Revise allocations as the City Council deems appropriate. 11. PUBLIC HEARING REGARDING THE INTRODUCTION OF ORDINANCE NO. 1364 ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE R°I DWIN PADW MUNIC1PAI CODE nv�Dr.iIGHT PARKING N nKIrc It is recommended that the City Council pass the Overnight Parking Ordinance (Ordinance No. 1364) regulating overnight parking by commercial vehicles by waiving the reading and introducing the ordinance by title only: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE." REPORTS OF OFFICERS CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Manuel Lozano for discussion & direction to staff on the following: • Quite Zone (Metro link). Amending the current "No Smoking" Ordinance to include "E cigarettes ". City Council Agenda — MAY 7, 2014 Page 4 F-Al Div Loll] U 01 Vi i CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 1St day of May 2014. rol Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcbllero bekldwnpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) City Council Agenda — MAY 7, 2014 Page 5 l i SUBJECT: Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $332,624.53 and the attached General Warrants Register were $1,213,405.93 for a total amount of $1,546,030.46. LEGAL REVIEW None Required BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or their designee does hereby certify to the accuracy of the demands hereinafter referred payments released since the previous City Council meeting and the following is a summary of the payment released: Warrants and Demands Page 2 1. The payroll of the City of Baldwin Park consisting of check numbers 196173 - 196200. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 234575- 234820 for the period of March 16, 2014 through March 29, 2014 inclusive; These are presented and hereby ratified in the amount of $332,624.53. 2. 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MAC co wo "t, C� ,# 0,0 .6, 4. W W w W.14 kA 00 00 4.4 w tj 00 00 Z'� C� TA 4.M LA R f4 I STAFF REPORT ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community S DATE: May 7, 2014 SUBJECT: Approve Update of Baldwin Park NOW Design SUMMARY The purpose of this staff report is to recommend the City Council approve the redesign of Baldwin Park NOW. FISCAL IMPACT The initial cost of the new design of the Baldwin Park NOW (BP NOW) has been absorbed in the current fiscal year budget. RECOMMENDATION Staff recommends that City Council approve the proposed updated design. LEGAL REVIEW The City Attorney has reviewed this staff report and approved it to form. BACKGROUND The Baldwin Park NOW is a quarterly publication that allows for consistent communication from the City to residents and business owners of Baldwin Park. The publication is a valuable tool that reaches over 20,000 households and businesses. City staff has continuously improved the style and content of the publication in order to increase awareness and portray a positive image to community. In 2009, the BP NOW underwent a significant redesign which is reflected in the current issues of the BP NOW. At their March 5, 2014 meeting, the City Council approved new letterhead utilizing the "Hub Logo." A redesign of the BP NOW would be in line with the recent letterhead change. Proposed Layout This is the proposed layout of the re- designed BP NOW, which features the Hub of the San Gabriel Valley logo as well as a dark blue and gold color scheme. This is the same color and logo as the new letterhead that was already approved. There is also a watermark in background and the inset box which is more aligned with the original layout in 2009. The inset box has also slightly been modified with a light green tint. Once approved, the new layout of the BP NOW will be incorporated into the Summer 2014 issue. Attachment: Proposed Sample Layout SAWGABRIEL �i y 11ALL EYE 20TH ANNUAL 5K RUN TEEN CENTER SUMMER BREAKDOWN ARC EXPO'S AND EXHIBIT'S 21 s —T ANNUAL SENIOR PROM MOVIES ON THE GREEN CONCERTS Iiv THE PARK. TASTE OF BALDWIN PARK BALM RENOVATIONS BAR.-NES PARK 0 Dolor mollis quisque tincidunt convallis maecenas nostra gravida turpis, erat laces cubilia amet placerat quisque erat, magna morbi fringilla luctus dui habitant ad nullam varius netus pharetra aenean senectus id tortor aliquet ante, per rhoncus et convallis feugiat ac viverra ante aptent aliquet morbi vehicula ipsum vel, ultricies orci adipiscing nostra etiam metus, platea nec volutpat scelerisque. Volutpat mi aliquam eu sit class dictum, et adipiscing arcu fusee nam libero, vulputate duis habitant congue nisl. ZONIE AT BARNESPARK Blandit vestibulum dui proin imperdiet potenti sollicitudin semper lectus, nec per euismod lacus platea facilisis fermentum integer, sagittis maecenas volutpat senectus ipsum phasellus lacinia conubia eget ornare lorem torquent feugiat scelerisque luctus massa mollis ante malesuada duffs. Laoreet aliquam eget donee venenatis etiam volutpat tellus netus aliquet torquent, laoreet molestie sodales elit lobortis fusce curabitur vestibulum. Dolor mollis quisque tincidunt convallis maecenas nostra gravida turpis, erat iacus cubilia amet placerat quisque erat, magna morbi ftingilla luctus dui habitant ad nullam varius netus pharetra aenean senectus id tortor aliquet ante, per rhoncus et convallis feugiat ac viverra ante aptent aliquet morbi velzicuiu ipsum vel, ultricies orci adipiscing nostra etiam metes, platea nec volutpat scelerisque. Volutpat mi aliquam eu sit class dictum, et adipiscing arcu fxisce nam libero, vulputate duis habitant congue nisl. OAE A -'IRS � J i Blandit vestibulum dui proin imperdiet potenti sollicitudin semper lectus, nec per euismod lacus platea facilisis fermentum integer, sagittis maecenas volutpat senectus ipsum phasellus lacinia conubia eget ornare lorem torquent feugiat scelerisque luctus massa mollis ante malesuada duis. Laoreet aliquam eget donee venenatis etiam volutpat tellus netus aliquet torquent, laoreet molestie sodales elit lobortis fusee curabitur vestibulum. Ll(CtLIS mollis ante libero sodales fusee laoreet augue commodo, nisl massa sera diam a quisgac rutrim commodo vulptitate, piirus sagittis cml aliquet felis solho'Ludin sociosqu. CGHtinued on pag e 2, Espanol en la pdgina 2 OUR MISSION The mission ofBaldwin Park is to provide superior city services distinguished by innovative ideas thatpiromote family oriented neighborhoods and successful businesses that enhance the quality oflife in our community. OUR VISION Doe vision ofBaldwin Park is to erren,e as a leader in the Saar Gabriel Palley while preserving family and community valises. ITEM NO. STAFF' REPORT "0 Y ptD, TO: Honorable Mayor and Members of the City Council r�i�' '+ FROM: Manuel Carrillo Jr., Director of Recreation c& Communtt u' x " sangAE�,: DATE: May 7, 2014 \2ro�' VALLEY -- q� SUBJECT: APPROVAL TO PARTICIPATE IN THE 2014 SUMMEI ,� SUMMARY This report requests City Council approval to submit an application to the State of California, Department of Education to participate in the 2014 Summer Lunch Program. FISCAL IMPACT The administrative and operational cost for the Summer Lunch Program is $200,000. The General Fund has a match of $40,000 for FY 14/15, which is included in the budget. The cost of this program is reimbursed by the State of California Department of Education with the exception of the City's contribution. RECOMMENDATION Staff recommends that the City Council: 1. Authorize staff to submit an application to the State of California, Department of Education to participate in the 2014 Summer Lunch Program; and 2. Authorize the Director of Recreation and Community Services to execute all Summer Lunch. Program documents, including the agreement with E1 Monte Union High School District. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. BACKGROUND Every year, the Summer Lunch Program provides lunches to children of the community with nutritious meals each weekday throughout the summer. Last year approximately 50,274 lunches were served. The lunch meal requires four (4) of the following components: one (1) serving of milk, one (1) serving of grains /bread, one (1) serving of meat or meat alternate, two (2) or more servings of vegetables and/or fruits. Lunch is served at nine (9) elementary schools, and four (4) parks locations for a total of thirteen locations throughout the City. The program is funded through the State of California Department of Education through a grant from the United States Department of Agriculture (USDA). In an effort to maintain the current budget for fiscal year 2014 -2015, the department has modified the program. Since the program operates in two (2) fiscal years, the proposed funding includes five (5) weeks in July of 2014 and two (2) weeks in June of 2015. Thus, the Department is recommending the program to offer lunch seven (7) weeks, five (5) days a week with no snack instead of six (6) weeks, four (4) days a week with one (1) snack site. Staff anticipates by eliminating the snack and implementation of the modifications service will not be affected. Since lunch is a complete meal, participants will benefit from receiving a lunch rather than a small snack. Staff has prepared an application with USDA to participate in the 2014 Summer Lunch Program. As in previous years, the City will serve lunch throughout the summer. Staff has also submitted an application to the Baldwin Park School Unified District (BPUSD) for approval to serve lunch at nine (9) school sites. School Sites: Santa Fe Elementary School Pleasant View Elementary School Bursch Elementary School Vineland Elementary School Tracy Elementary School Geddes Elementary School Walnut Elementary School Kenmore Elementary School Foster Elementary School Park Sites: Morgan Park Hilda L. Solis Park Walnut Creek Nature Park Barnes Park The program will commence Monday, June 23, 2014 and will continue through Friday, August 1, 2014. Meals will be provided free of charge at various times and locations throughout the City to all children under the age of 17 years. Schedules are adjusted at sites offering summer school to accommodate children attending summer school. Under the program guidelines, the City can contract with a local school district to provide meals without going through a formal bid process. Therefore, since BPUSD does not provide this service during the summer, the City has contracted with El Monte Union High School District for the past twenty years to prepare and deliver I 1 als consistent with Cnlifnrnia of Education Nutrition . Services Division guid lin— Ctaff J1V11 1✓J. LJL 11 recently met with representatives from the El Monte Union High School District and they have agreed to prepare and deliver program meals to each site on a fifteen (15) day cycle menu. This year, the cost per lunch is $3.25, which has remained the same as last year. Attachment: El Monte Union High School District Agreement CALIFORNIA DEPARTMENT OF EDUCATION NUTRITION SERVICES DIVISION SUMMER FOOD SERVICE PROGRAM (REV. 3/10) SUMMER FOOD SERVICE PROGRAM AGREEMENT This agreement is entered into on DAY: 7 MONTH: MAY YEAR: 2014 by and between SFSP SPONSOR CITY OF BALDWIN PARK , herein after referred to as the Agency, and FOOD SERVICE VENDOR NAME: EL MONTE UNION HIGH SCHOOL DISTRICT , herein after referred to as the Vendor. Whereas, it is not within the capability of the Agency to prepare specified meals under the Summer Food Service Program (SFSP); and Whereas, the facilities and capabilities of the Vendor are adequate to prepare and deliver specified meals to the Agency's facility(ies); and 1�017ereaS, the Vendor IS vJiliiily to priiVluc SUCK SerVICeS to ulc Agency On a cost reimbursement uaaia. Therefore, both parties hereto agree as follows: THE VENDOR AGREES TO: Prepare unitized meals for ® delivery* ❑ pickup* ❑ inclusive or ❑ exclusive" of milk or juice each day, in accordance with the number of meals requested and at the cost(s) per meal listed below at the following location: (Attach additional sheet of paper if necessary.) NAME OF LOCATION SOUTH EL MONTE HIGH SCHOOL ADDRESS /CITY /STATE /ZIP 1001 DURFEE AVE. SOUTH EL MONTE CA 91733 ENTER THE TIME OF DAY THAT MEALS WILL RE AVAILS TO THE AGENCY TBA BREAKFAST $ EACH LUNCH $3.25 EACH SUPPLEMENT /SNACK EACH SUPPER $ EACH Provide the Agency, for approval, a proposed cycle menu for the operational period, at least 30 day(s) prior to the beginning of the period to which the menu applies. Any changes to the menu made after Agency approval must be agreed upon by the Agency, approved by the California Department of Education (CDE) and documented on the menu records. Ensure that each meal provided to the Agency under this agreement meets the minimum requirements as to the nutritional content as specified by the SFSP Meal Pattern, Schedule B (attached) which is excerpted from the regulations 7 CFR Part 225.16 or an approved National School Lunch Program (NSLP) /School Breakfast Program (SBP) option. NSLP /SBP vendors may use the same menu planning option they use during the school year in lieu of using the SFSP meal pattern. Snacks will meet the SFSP meal pattern. 4. Maintain full and accurate records which document: (1) the menus were provided to the Agency during the term of this agreement; (2) a listing of all components of each meal; and, (3) an itemization of the quantities of each component used to prepare said meal. The Vendor agrees to provide meal preparation documentation by using yield factors for each food item as listed in the United States Department of Agriculture (USDA) Food Buying Guide when calculating and recording the quantity of food prepared for each meal. Check either pickup or delivery or both if this agreement is for a combination of sites that require both types of delivery. "Check whether the vendor is to "include" or exclude" milk and juice with the meal. CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (REV. 3/10) SUMMER FOOD SERVICE PROGRAM AGREEMENT Page 2 5. Maintain such cost records as invoices, receipts and /or other documentation that exhibit the purchase or otherwise availability to the Vendor, of the meal components and quantities itemized in the meal preparation records. Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and delivered /picked up by the Agency. Meal count documentation must include the number of meals requested by the Agency. Allow the Agency to increase or decrease the number of meal orders, as needed, when the request is made Within the following scheduled delivery time: * 4 HOURS Present to the Agency an invoice accompanied by reports no later than the 5 day of each month, which itemizes the previous month's delivery. The Vendor agrees to forfeit payment for meals which are not ready within one (1) hour of the agreed upon delivery time, are spoiled or unwholesome at the time of delivery, or do not otherwise meet the meal requirements contained in this agreement. In cases of nonperformance or noncompliance on the part of the Vendor, the Vendor shall pay the Agency for any excess costs the Agency incurs by obtaining meals from another source. Provide the Agency with a copy of current health certifications for the food service facility in which it prepares meals for the SFSP. The Vendor shall ensure that all health and sanitation requirements of the California Uniform Retail Food Facilities Law, Chapter 4 of the California Health and Safety Code, are met at all times. 10. Operate in accordance with current SFSP regulations. Comply with all other USDA regulations regarding food service vendors including those specified for commercial food service if applicable. 11. Retain all required records for a period of three (3) years after the end of the fiscal year to which they pertain (or longer, if an audit is in progress). Upon request, make all accounts and records pertaining to the agreement available to a certified public accountant hired by the Agency, representatives of the CDE, USDA, and the Office of Inspector General for audits or administrative reviews at a reasonable time and place. 12. Not subcontract for the total meal, with or without milk, or for the assembly of the meal. 13. Be paid by the Agency for all meals delivered /picked up in accordance with the agreement. Neither the CDE nor the USDA will assume any liability for payment of differences between the number of meals prepared for delivery and /or pickup by the Vendor and the number of meals served by the Agency that are eligible for reimbursement. 14. Accept commodities from the Agency. The commodities will be used in the preparation of meals provided for the SFSP. The Vendor will reduce the price of the meals by the fair market value of the commodities used in the meals. Price reductions will be itemized on the invoice. All commodities until used are the property of the Agency. Negotiable time frame, but should be no longer than 24 hours CALIFORNIA DEPARTMENT opEDUCATION SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (Rsv�3/1o) SUMMER FOOD SERVICE PROGRAM AGREEMENT Page THE AGENCY AGREES TO: Request by telephone no later than ^^3:3Opm .an accurate number of meals tobe delivered nr picked up by the Agency each day. Notify the Vendor ufnecessary increases or decreases in the number of meals ordered within 4 hours of the scheduled delivery or pickup time. Errors in meal orders made by the Agency shall be the responsibility of the Agency. Ensure that an Agency representative is available at each delivery or pickup site at the specified time on each specified day to reoeive, inspeot, and sign for the requested number ofmeals. This individual will verify the temperature, quality, and quantity of each meal delivered or picked up. The Agency assures the Vendor that this individual will be trained and knowledgeable in the record keeping and meal requirements of the SFSP, and with local health and safety codes. Provide personnel to serve meals, clean the serving and eating areas, and assemble transport carts and auxiliary items for pickup by the Vendor no later than: 30 minutes after the end of serving time at each site. Notify the Vendor, within 5 changes, additions, ordeletions. days of receipt of the next month's proposed cycle menu, of 5, Provide the Vendor with e copy of7CFR Part 225.16; the 8FSP Meal Pattern, Schedule B; the USDA Food Buying Guide; and all other technical assistance materials pertaining to the food service requirements of the SFSP, The Agency will, within 24 hours of receipt from the NSD, advise the Vendor of any changes in the food service requirements. Pay the Vendor by the 15TH d ay ofeach month the full amount as presented on the monthly itemized invoice, Notify the Vendor within 48 hours of receipt of any discrepancy in the invoice. Pay the Vendor for all meals delivered/picked up in accordance with the agreement. Neither the California Department of Education nor USDA assume any liability for payment of the difference between the number of meals prepared, picked up by the Agnnoy, delivered by the Vendor, and the number of meals served by the Agency that are eligible for reimbursement. Order only those commodities that can be incorporated into its meals. The Agency shall be responsible for transferring all unused commodities at the close of the SFSP. The Agency is responsible for the fair market value of any commodity losses that may occur. Negotiable time frame, but should bono longer than 21hours "Time of day or day of week CALIFORN ±A DEPARTMENT OF EDUCATION NUTRITION SERVICES DIVISION SUMMER FOOD SERVICE PROGRAM AGREEMENT Page 4 TERMS OF THE AGREEMENT: SUMMER FOOD SERVICE PROGRAM (REV. 3/10) This agreement will take effect commencing on JUNE 23, 2014 and shall end on AUGUST 1, 2014 , but no later than September 30 This agreement may be terminated by either party giving notice at least 30 days prior to the date of termination. The Agency shall have the option to cancel this contract if the federal government withdraws funds to support the SFSP.'It is further understood that in the event the contract is cancelled, the Agency shall be responsible for meals that have already been assembled, delivered /picked up in accordance with this agreement. SCHOOL FOOD AUTHORITY VENDING TO A SPONSOR: Enter the SMI planning option(s) you will use and submit a menu to the sponsor for NSD's approval if it is not the standard SFSP Meal Pattern: FBMP If the Agency agrees to the menu planning option, the school will train the Agency by: June 16, 2014 AGENCY: Agrees to allow the school to use the SMI menu planning option noted above (submit menu for NSD's approval): Yes [❑ No In witness thereof, the parties hereto have executed this agreement as of the dates indicated below: VENDOR OFFICIAL (SIGNATURE) 14' 1 AGENCY OFFICIAL (SIGNATURE) VENDOR OFFICIAL NAME (PRINT) r'' AGENCY OFFICIAL NAME (PRINT) SUZY SAYRE r MANUEL CARRILLO JR. TITLE TITLE DIRECTOR OF FOOD SERVICES DIRECTOR OF RECREATION & COMMUNITY SERVICES TELEPHONE NUMBER TELEPHONE NUMBER 626 - 258 -5771 626 - 813 -5245, EXT. 314 DATE DATE 5/7/14 5/7/14 ITEM NO. SUMMARY This staff report requests City Council approval of an Agreement with Christiansen Amusements to provide carnival services for the City's 58th Anniversary Celebration, October 30 through November 2, 2014. FISCAL IMPACT It is anticipated that the City will generate approximately $12,000 from ticket sales towards the City's general fund. RECOMMENDATION Staff recommends i.ie City Council approve the attached agreement and authorize the Mayo to execute the necessary documents. LEGAL REVIEW The C ty Attorney has revie.ved the agreement and approved - as to form. BACKGROUND Due to budget constraints, the City will not be hosting a parade this year. However, staff is recommending providing a carnival for the residents of Baldwin Park as part of the City's 58th Anniversary Celebration of incorporation. For the past twenty -six years the department has contracted these services through Christiansen Amusements. Staff is pleased with the compensation portion of the proposed agreement. In addition, staff is satisfied with the current carnival operations and has an excellent working relationship with all associated departments. Under the proposed Agreement, Christiansen Amusements has the exclusive rights of the food court during the event and has agreed to additionally compensate the City for the exclusive. This year's Halloween coincides with one of the carnival days; therefore this event will provide a safe alternative for kids to attend. In previous years all proceeds from the food court have been directed towards the Santa Clothes Program, this year it is anticipated to generate $1,200 towards the program. In addition, the City will continue to receive 30% of total gross receipts up to $40,000 and 35% thereafter derived from the operation of the carnival rides. Christiansen Amusements will also provide an insurance policy naming the City as additionally insured in the amount of $3 million dollars. In addition, Christiansen Amusements will pay for all security during the event including additional police coverage. The agreement includes 350 unlimited ride tickets to be used either on Thursday, October 30, or Sunday, November 2, 2014. As in the previous years tickets will be distributed to deserving children in the community through school district staff at each of the elementary school sites. Attachment: Agreement c THIS AGREEMENT is made and entered into this 7th day of May, 2014 by and between the City of Baldwin Park, a general law city (hereafter "CITY ") and Christiansen Amusements Corporation, a California corporation (hereafter "LICENSEE "). The parties hereto do agree as follows: 1. This Agreement is made and entered into with respect to the following facts: (a) CITY is desirous of conducting a festival on Thursday, October 30, 2014 through Sunday, November 2, 2014 inclusive (the "Festival "); and (b) As entertainment for the Festival, CITY is desirous of featuring a carnival, to consist of mechanical rides, ticket booths, food purveyors, games and other entertainment common to community fairs (the Carnival "); and (c) CITY has determined LICENSEE is qualified person to provide such services; and (d) LICENSEE has agreed to provide such services pursuant to the terms and conditions set forth in this Agreement; and (e) The City Council of CITY has determined the public interest, convenience and necessity require the execution of this Agreement. 2. TIMING FOR CARNIVAL. The Carnival shall be conducted commencing on Thursday, October 30, 2014 at 5:00 p.m. through 10:00 p.m., continuing Friday October 31, 2014 from 5:00 p.m. through 11:00 p.m., Saturday, November 1, 2014 from 1:00 p.m. through 11:00 p.m. and concluding on Sunday, November 2, 2014 from 1:00 p.m. through 10:00 p.m. 1 SITE. (a) CITY shall be responsible for providing the site for the conduct of the Carnival, which shall be on that certain real property described as follows: Morgan Park and the City parking area on Ramona Boulevard, plus the City property at the northeast corner of Main Avenue and Sterling Way the latter of which is to be used only for parking of LICENSEE'S and LICENSEE'S officer, employees', contractor's and agents' vehicles while conducting business for the Carnival, as identified more specifically in the attached Exhibit A. CITY is also responsible for restroom facilities, including portapotties on the site, and rubbish dumpster and removal as necessary for the operations of the Carnival and Festival. (b) LICENSEE shall be responsible for securing and insuring any additional property as necessary for staging and parking needed for the operation of the Carnival. 4. LICENSEE shall be responsible for obtaining all permits and licenses required for the conduct of the Carnival in a timely fashion. Copies of such permits and licenses shall be delivered to CITY within 24 hours after their approval and no less than 48 hours before the Carnival is supposed to start as indicated in Section 2 above. 5. LICENSEE shall also provide at its sole expense: (a) all costs of transportation, lodging and other necessary facilities, food and compensation for all crews necessary to facilitate the conduct of the Carnival. Such crews shall include sufficient management staff during the Carnival -hours to be reasonably available to CITY; and Page 1 of 5 (b) all Carnival equipment and accessories thereto, including an independent electrical power supply from LICENSEE'S generators; and (c) power to all community booths as per Sections 6 and 7 during all hours of booth operation and sufficient to allow for such booths to connect to the power with normal appliances or extension cords; and (d) a minimum of five major rides and five kiddie rides; and (e) advertising for the Carnival and Festival, including, but not limited to, sending out 100 personalized event posters describing the event and special promotion activities through area businesses; and (f) provide all ticket sellers necessary for the Carnival; and (g) waive entrance fees for all children under the age of 12 if accompanied by a paying adult (18 years and older) and monitor entrance to not allow any outside food, drinks or ice chests into the event area. (h) LICENSEE will provide 350 unlimited ride passes to be used either Thursday October 30, 2014 or Sunday November 2, 2014 during designated hours as indicated by LICENSEE. In exchange for that increased product value offered by LICENSEE, CITY will waive all permit and licenses fees normally charged for such events, except for the $125 fee for the Temporary Use Permit. It is intended LICENSEE shall provide a full - service Carnival as a part of the Festival, which shall consist of the entertainment as described above. 6. FOOD AND BEVERAGE SALES. LICENSEE will provided and operate their own food /candy wagons, providing all food and beverage. LICENSEE shall not sell or serve alcoholic beverages. LICENSEE will obtain all County of Los Angeles Health Permits. 7. GAMES. LICENSEE shall provide games along the midway, which shall be subject to such regulations as determined by, and in accordance with, the recommendations of CITY'S Police Chief or her designee. LICENSEE shall also provide two game booth set -ups for community groups within the Carnival site area at the current market rate paid for by LICENSEE. 8, SECURITY. Security for the Festival shall be provided by LICENSEE as determined by, and in accordance with, the recommendations of CITY'S Police Chief. 9. PREPARATION AND CLEANUP. LICENSEE shall have a cleanup crew that will clean the midway each night, and at the close of the event. LICENSEE shall also remove any of LICENSEE's equipment from the site of the Carnival and Festival, at the close of the event. LICENSEE shall be responsible for any and all damage to grounds, pavement or facilities caused by LICENSEE, his employees, officers, agents or sub - Licensees. 10. SUB - LICENSEES. LICENSEE shall have the right to a sub - License to one or more a qualified persons, or entities, approved in advance by CITY, for the purpose of providing the Carnival. 11. LIABILITY INSURANCE. LICENSEE shall provide directly, and /or through its Sub - Licensees, liability insurance covering all of the activities to be conducted at the Festival, save and except those activities provided by CITY other than security. LICENSEE shall provide the Proof of Insurance, as defined below, as approved by the Chief Executive Officer of CITY and in amounts and in coverage of Page 2 of 5 at least $3,000,000 general liability combined single -limit per occurrences for bodily injury, personal injury and property damage and $1,000,000 Employers Liability per accident. All such policies shall contain endorsements, which name CITY and its officers, employees and agents as additional insured on such policies. LICENSEE shall file with CITY the following which shall be defined as the Proof of Insurance: (i) an Endorsement and a Certificate of Insurance evidencing the existence of all required insurance coverage prior to October 23, 2014 and (ii) Such endorsements and certificates shall provide that neither substantial alteration of the coverage or cancellation of the coverage shall be valid except upon 96- hours' prior written notice to CITY by the carrier or carriers, the insurance provided shall be primary and any other insurance CITY may have will be non - contributing. 12. INDEMNIFICATION. To the fullest extent permitted by the law, LICENSEE agrees to indemnify, defend and hold harmless CITY, and its officers, agents and employees, from all liability: (a) on account of any and all claims under Workers Compensation Acts and other employee or his /her subcontractors' or sublicensees employees arising out of LICENSEE'S activities pursuant to this Agreement; and, (b) on account of any and all claims for damages because of personal injury or death, damage to property, or other obligation(s) directly or indirectly arising out of or attributable to, in whole or part, the performance by LICENSEE or its sublicensees, subcontractors, employees, or agents in the performance of the obligations stated in this Agreement, including, without limitation, reasonable attorneys' fees and court costs incurred by CITY or any of its officers, agents or employees, as well as payment of any final judgment rendered against CITY or any of its officers, agents, or employees resulting from any action for which indemnification is required by this Agreement. 13, INDEPENDENT AGENTS. The parties hereto agree LICENSEE, its agents, employees, consultants, sublicensees, and subcontractors shall act in an independent capacity in the performance of this Agreement, and not as officers, employees or agents of CITY. 14. OTHER INSURANCE COVERAGE. LICENSEE shall maintain in effect all other types of insurance required by law, including specifically, but not limited to, Worker's Compensation coverage. 15. OBLIGATIONS OF LICENSEE. LICENSEE shall require all sublicenses or subcontractors to comply with all terms and obligations of this Agreement, and specifically shall require all sublicensee and subcontractors to maintain all insurance coverage required pursuant to this Agreement, and to provide the same indemnification to CITY and its officers, agents and employees, as is required of LICENSEE. 16. TERMINATION. CITY reserves the right to terminate this agreement upon 30 -days' written notice to LICENSEE. 17. COMPENSATION. CITY shall be entitled to an amount equal to 30% of the total gross receipts up to $40,000 and 35% thereafter derived from the operation of the Carnival rides. Gross receipts are to be determined based upon cash sales on the grounds and do not include the advance ride book tickets, if used. LICENSEE agrees that all ticket monies shall be open for audit at all times during the event. All revenue due to the CITY shall be paid at the conclusion of the event. CITY shall be entitled to an amount equal to $1,200 (one, thousand two hundred dollars), which reflects a portion of FOOD and BEVERAGES SALES at this event, to be payable to Baldwin Park Community Center Corporation. Payments are to be delivered to CITY within 5 working days after the conclusion of the Carnival. LICENSEE is responsible for administration of the California Sales and Use Tax where applicable. Additional compensation is to be negotiated in the event CITY provides ticket sales personnel. Notwithstanding any other provision, LICENSEE shall be responsible for any costs or fees incurred by the City to collect any unpaid Revenue from LICENSEE. Page 3 of 5 18. NOTICES. Notices pursuant to this Aor8erne[d Sh8U be in writing and Sh@U be personally served or given bymail. Any notice by On@i| shall be deemed to have been given when deposited in the United States mail, postage prepaid addressed tV the party tVbe served @Sfollows: To CITY: Manny Carrillo Director of Recreation & Community Services City 0fBaldwin Park 144O3 East Pacific Avenue Baldwin Park, CA 91706 To LICENSEE: Stacy A.Brown President Christiansen Amusements 1725S. EsCVDdidOBV|d. Ste, E (mui|ing:P.O, Box SS7) Escondido, CA82O25(EsC0Ddid0'CAS2O33) 19� ATTORNEY'S FEES. In the event either party hereto fails to comply with any of the terms of this Agreement, and the other party commences lexz@| proceedings to enforce any of the terms of this Agreement or terminate this Agreement, the prevailing party in any such suit Sh8U receive, from the other, @ reasonable sum including attorney's fee and costs 8S may be established by the court. 20. COMPLIANCE WITH APPLICABLE L/\VV. Licensee represents, vva[raDtS' and ensures that Licensee and its employees, eg8DtS. and independent contractors shall comply with all federal, state and local |8VvS and regulations. 21. INDEPENDENT CONTRACTOR. LICENSEE shall act and be an independent contractor and not an agent or en0p|0y88 of the CITY. Nothing herein shall be interpreted to create g partnership or joint venture between LICENSEE and the CITY. 22. AUTHORITY TO ENTER INTO AGREEMENT, The signatory VD behalf of the LICENSEE represents and warrants that he or she has the @UthOhh/ to enter and be bound by the terms of this Agreement. 23. EXTENT OF AGREEMENT. This dOCUOleOt represents the entire integrated agreement between CITY and LICENSEE regarding the subject matter of the 2014 Carnival and Festival and supersedes all prior negotiations, representations or agreements, either written or oral. This agreement may be amended only by written instrument signed by both CITY and LICENSEE. IN WITNESS WHEREOF the parties have caused this Agreement to be executed as follows: DATED: CITY By: Manuel Lozano, Mayor ATTEST City Clerk DATED: May 7, 2014 LICENSEE B»- Stacy A.Brown Its President B«: Its Vice-President Page 4 of 5 APPROVED AS TO FORM: City Attorney Page 5 of 5 S� HUB OF UTHE SAN GABRIEI 2rQ VALLEY'' ay 'Ap p�''AT�4 JAWP� CIL,, j TO: Honorable Mayor and Members of the City Council FROM: Jimmy Gutierrez, Special Counsel for Labor DATE: May 7, 2014 SUBJECT: Agreement for Chief of Police SUMMARY The attached agreement for Chief of Police with Michael Taylor ( "Agreement ") is presented for consideration by the City Council. It is satisfactory to Michael Taylor who has signed it. The Agreement confirms the appointment of Michael Taylor to the position of Chief of Police to serve at the pleasure of the City Council and increases the compensation of the Chief of Police to an annual salary of one hundred and sixty -five thousand dollars ($165,000.00) plus the same benefits provided to other City Directors and Managers as set forth in the "Executive Employee Benefit Matrix" attached to the Agreement. RECOMMENDATION The Agreement is recommended to the City Council for approval. FISCAL IMPACT The annual salary is provided for in the annual fiscal budget. LEGAL REVIEW The Agreement was prepared by Jimmy L. Gutierrez, Special Counsel for Labor; and it has been reviewed and approved as to form and content by City Attorney Robert Tafoya, BACKGROUND On December 10, 2013, the City Council appointed Michael Taylor to the position of Chief of Police and the Executive Team Manager. On March 19, 2014, the City Council approved a contract with Mr. Taylor for his service as Executive Team Manager in the amount of $1,923.07 per month as a stipend for these additional duties and responsibilities. The Agreement with Mr. Taylor for the position of Chief of Police contains these elements: Appointment The Agreement confirms that the City Council appointed Michael Taylor to serve as the Chief of Police and that he will serve at the pleasure of the City Council. For this reason, the Agreement does not specify a term of employment. Instead, Michael Taylor's employment as Chief of Police will continue until the City Council terminates the appointment or Mr. Taylor resigns. �At-Will Employment The Agreement specifies that Mr. Taylor's appointment to the position of Chief of Police is an at -will employment, because such a status is required by Section 33.05 of the Baldwin Park Municipal Code and Government Code Section 36506. It reserves the City Council's discretion to terminate the appointment at any time with or without cause. It also confirms that Mr. Taylor, as Chief of Police, does not obtain any right under the City's personnel ordinance, personnel rules and regulations or memorandum of understanding. Duties and Powers As Chief of Police, Michael Taylor will have the duties and powers set forth in state law, such as the Penal Code, and the City's Municipal Code, Police Manual and those delegated to him by the City Council. Mr. Taylor also will be required to assist, cooperate with and inform the Chief Executive Officer ( "CEO ") as set forth in Section 31.03 of the Baldwin Park Municipal Code Sala The Agreement increases the compensation of the Chief of Police to an annual salary of one hundred and sixty -five thousand dollars ($165,000.00) plus the same benefits provided to other City Directors and Managers as set forth in the "Executive Employee Benefit Matrix" attached to the Agreement. It does not provide for any automatic pay increases. The salary increase above his current salary is retroactive to his appointment as Chief of Police on December 10, 2013. UNinIim lnn The Agreement provides for an annual review of Mr. Taylor's performance by June 30 based upon criteria to be developed by the City Council in consultation with Mr. Taylor and the CEO. As part of the evaluation process, the City Council can consider the issue of compensation. Severance Payment The Agreement also provides for a severance payment to Mr. Taylor equal to three months of Mr. Taylor's then salary upon a termination without cause subject to a release by Mr. Taylor, Attachment: Agreement for Chief of Police This is an Agreement by and between the City of Baldwin Park, a municipal corporation (calle• "City"), through its City Council (called "City Council"), and Michael Taylor (called "Taylor") made and entered into on May 7, 2014. A. The City of Baldwin Park is a general law city that operates under Government Code Section 36501; B. The City Council is authorized to appoint a Chief of Police under Government Code Section 36505; C. The City Council is authorized to fix the compensation of all appointive officers and employees of the City including but not limited to the Chief of Police who hold office during the pleasure of the City Council under Government Code Section 36506; D. All persons holding a position described in Section 33.05 of the Baldwin Park Municipal Code, including but not limited to Chief of Police, are at-will employees to serve at the -pleasure of the City Council; E. On December 10, 2013, the City Council appointed Michael Taylor to the position of Chief of Police; _P - k `- Cound" confirms s appointment of Micl- T !or to the -position of 17 The City 11 L lit I llar'l I UY Chief of Police with the duties, responsibilities and powers of that position and those described in the Baldwin Park Municipal Code and the Police Department Manual; G. It is the desire of the City Council to establish the compensation and benefits of Michael Taylor, as Chief of Police. livatt, D. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of City Council to terminate Taylor from the position of Chief of Police at any time with or without cause at the sole discretion of City Council. E. Nothing in this Agreement shall prevent, limit, or otherwise interfere with Taylor's right to resign at any time from the position of Chief of Police during the term of this Agreement by ,vritten notice thereof to the City Coi mmcil by filing same with the City Clerk. 2. Duties and Powers of Chief of Police. A. Taylor agrees that he shall perform, conscientiously, loyally and professionally, all of the duties and exercise all of the powers of the position of Chief of Police, those described in -D—t, ­1 C'-,4- Police De— any other assigneu +I,- Bald vv Munic; and the D A/f­­1 an A ull� — III Par tv"I "11 Police LILIVACUIUU15 d CUI.Y VL.Lte or delegated to him by the City Council. B. Taylor agrees that he shall devote all of his ability, attention and time to the matters of Baldwin Police Department necessary to lead the Baldwin Park Police Department. Taylor shall be responsible for planning, organizing, directing, staffing and coordinating police operations. He shall be responsible for reporting the operational performance of the Police Department to the City Council. He also shall assist, cooperate with and inform the Chief Executive Officer ("CEO") as set forth in Section 31.03 of the Baldwin Park Municipal Code including the preparation of a budget, labor negotiations, police personnel administration, and administration of any contract for service to the Police Department. C. Nothing contained herein shall prevent Taylor from performing any occasional professional, teaching or related activity subject to approval of the City Council, which approval will not be withheld unreasonably and provided any proposed activity does not affect Taylor's performance of his duties hereunder. A. City shall compensate Taylor at the annual rate of One Hundred Sixty-Five Thousand Dollars ($165,000.00) commencing May 7, 2014. City also shall compensate Taylor for the difference between Taylor's base salary prior to May 7, 2014 and this new annual compensation rate from the period between December 10, 2013 and May 6, 2014. B. City also shall provide fringe benefits to Taylor equal to those provided to the other department heads of the City, as set forth in the Executive Employee Benefit Matrix. ,N) B. Said annual review also may be used by the City Council to consider any salary or benefits modification to Taylor and the City Council reserves the right to increase the Taylor's salary or benefits at any time following any evaluation of the Taylor. A. In the event the City Council terminates Taylor's employment as Chief of Police without cause, the City Council agrees that City shall pay Taylor a severance payment equal to three (3) months of his then salary, excluding benefits, as Taylor's sole compensation or damages under this Agreement if Taylor executes a release of any and all claims Taylor may have against City and the City's elected officials and ejnveeq B. In the event that Taylor is terminated for cause by City Council, the Taylor shall not be entitled to the Severance Payment set forth in Section 5.A. hereof or other payment except for then due salary and accrued benefits. For the purpose of this Agreement, "cause" shall mean any of the following: (1) the failure to immediately report to the City Council any contact from law enforcement pertaining to any action or conduct of Taylor, whether or not related to Taylor's employment by City, that is, in the City Council's sole discretion, unprofessional or likely to reflect negatively on the City of Baldwin Park; (ii) the conviction of a crime involving moral turpitude as defined by relevant case law for action or conduct substantially related to the functions and duties of Taylor; (iii) or the intentional violation or failure to act upon any or all oral, written or publicly adopted City Council direction (by not less than 3 members of the City council), resolution, or ordinance except for those directives of the City Council that would be unlawful. Any notice required or permitted by this Agreement shall be in writing and shall be personally served or shall be sufficiently given when served upon the other party as set by United States Postal Service, postage prepaid and addressed as follows: City Clerk City • Baldwin Park City Hall 14403 E. Pacific Avenue Baldwin Park California 91706 LOOM Michael Taylor City • Baldwin Park Police Department 14403 E. Pacific Avenue Baldwin Park California 91706 Notices shall be deemed given upon the date of deposit in the course of transmission with the United States Postal Service or upon personal delivery. A. The text herein shall constitute the entire agreement between the parties and supersede all other writings, negotiation or oral promises. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Taylor. C. This Agreement shall become effective upon May 7, 2014 provided it is executed by both Parties no later than May 9, 2014. D. If any provision or any portion thereof contained in this Agreement is held unconstitutional, invalid, void or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable and shall not be affected and shall remain in full force and effect. E. Chief of Police agrees and acknowledges that he has had an opportunity to consult legal counsel in regard to this Agreement, that he has read and understands this Agreement, that he is fully aware of its legal effect, and that he has entered into it freely and voluntarily and based on his own judgment and not on any representation or promises other than those contained in this Agreement. Chief of Police agrees that this Agreement should be interpreted as if mutually prepared and without the same being construed for or against any party. IN WITNESS WHEREOF, City has caused this Agreement to be signed and duly executed on its behalf by its Mayor and duly attested by its City Clerk. M Manual Lozano, Mayor Attest: City Clerk an Jimmy L. Gutierrez Michael Taylor, an Individual an M IF F-Tt It I = 0 Iffil } i 11 -, �A OZER= SUBJECT: Authorization to Purchase a Replai C-T n T rX VATrn Our residents expect that streets be swept every week. In order to meet this expectation the City needs a minimum of two reliable street sweepers. One of our sweepers is over 12 years old and is no longer dependable. If the City Council decides to continue to provide this service with City Forces, a new street sweeper must be purchased. IFS LE MEN A wJ-If'%K1 C% () M M Lj M I %a 111 It is recommended that the City Council award the bid for the purchase of one street sweeper to MarCo Equipment Company, Pomona, CA, for $318,552.50. FISCAL IMPACT This purchase will have no impact on the General Fund. This entire purchase will be paid for with Special Fund 231 - Air Quality Management This item has been reviewed by the City Attorney BACKGROUND Sweeper No. 91 is over 12 years old and at the end of its useful economic life. The replacement of this sweeper was approved in the recently adopted FY 2013-2014 Budget. Street sweeping is essential to comply with the Federal Clean Water Act and to conform to the National Pollutants Discharge Elimination System (NPDES) Best Management Practices to protect stormwater quality. A "Notice Inviting Bids" was sent out to multiple vendors and posted to the City's website. The bid opening was February 27, 2014 and four proposals conforming to the specifications were received from three bidders. The bid results listed below include tax. Bidder Sweeper Cost MarCo Equipment Co. Tymco 600 - Freightliner M2 $318,552.50 MarCo Equipment Co. Tymco 600 - Autocar Cabover $329,937.55 III MINES! 111 11111111 Iff 111 11! 111 1 Elgin CNG Crosswind t iA lLp • SAN GABRIEI xna VALLEY> T N q DATE: i Honorable Mayor and Members of the City Coi Daniel Wall, Director of Public Wor May 7, 2014 r t - .- t f SUMMARY This item contemplates the approval of three change orders to the Barnes Park Construction Contract. These change orders are: 1. A value engineering change order resulting in a construction savings of $20,000; 2. Approval of the Bid Additive Alterantes in the orginial contract; and, 3. Reconstruction of the water play feature at Morgan Park RECOMMENDATION It is recommended that the City Council: 1. Authorize Staff to process Change Order number 1, 2, and 3 in an amount not exceed $244,180 to Principles Contracting, Inc.; and, 2. Authorize Staff to appropriate funds as listed in the sources of funds table; and authorize the Finance Director to make the appropriate budget amendments. FISCAL IMPACT There is no impact on the general fund. These improvements will be paid for with Quimby Developer Fees ($244,180) that can only be used for Recreation projects. LEGAL REVIEW This item has been reviewed by the City Attorney BACKGROUND On February 19, 2014 City Council awarded a construction contract to Principles Contracting, Inc., the lowest responsible bidder, to construct improvements per approved plans and specifications. Included in the original bid schedule were the additive alternates included in Change Order number 2. Cooperative effort between staff and the contractor resulted in the value engineer identified and credited in change order number 1. The water feature at Morgan Park is a very popular attraction and its high use has resulted in considerable wear and tear and the eventual shutdown of the water feature. To ensure that this attraction is repaired and ready for the summer season Staff recommends approving Change Order number 3. Change Order T Cost (credit) 1. Value Engineering ($20,000) 2. Original Bid Additive Alternates $183,980 3. Morgan Park Water Feature $80,200 Total $244,180 Attachments 1. Change Order No. 1 2. Change Order No. 2 3. Change Order No. 3 s . • =1W GHANUt UKUtK i# 1 - value to Project Location: Barnes Park Improvements Proiect Owner /Agency: City of Baldwin Park Company: Principles Contracting, Inc. Person Requesting Quote Daniel Wall, P.E. Director of Public Works Date: April 17, 2014 "em of Work Demolition -- in lieu of removing the footings at the existing polygon structure and filling them with sand /concrete slurry (abandon footing in place) 1 # BID ADDITIVE ALTERNATES Quantity Unit Uni# Price Amount 1 Demolition -- in lieu of removing the footings at the existing polygon structure and filling them with sand /concrete slurry (abandon footing in place) 1 LS $53200 ($5,200) 2 Shade Shelter — provide and use original engineered 1 LS $3,480 ($3,480) drawings for the footing at the relocated polygon structure 3 Electrical -- in lieu of installing a new electrical 1 LS $11,320 ($11,320) conduit across parking lot, instead intercept existing extra 2" conduit setting a junction box and making the final connection to the new Vortex equipment Total Credit Prepared by: David Lopez Approved by: P. E. Signature Daniel Wall, Director of Public Works May 7, 2014 Print Name & Title Date CHANGE ORDER # 2 — Additive Alternate Project Location Owner /Agency: Company: Person Requesting Quote: Date: Barnes Park Improvements P Citv of Baldwin Park Principles Contractina. Inc. Daniel Wall, P.E. Director of Public Works 1 21. 2014 1 Demolition 1 LS $25,000 $25,000 2 Shade Shelter 1 L S $48,000 $48,000 3 Picnic Tables 8 EA $2,250 $18,000 4 4" Tick Gray Concrete 2,640 SF $7.00 $18,480 5 Decorative Steel Fencing 150 LF $130 $19,500 6 Electrical 1 LS $30,000 $30,000 7 Irrigation and Landscaping 1 LS $25,000 $25,000 TOTAL BID ADDITIVE ALTERNATE $183,980 ORIGINAL TOTAL CONTRACT BID AWARD $622,802 GRAND TOTAL (New Contract Bid Amount) Prepared by: David Lopez Approved by: , P.E. Signature Daniel Wall, Director of Public Works May 7, 2014 Print Name & Title Date $806,782 • i • 0 GHANUL VKUtK ;; 3 - Project Location: Owner /Agency: Company: Person Requesting Quote: Date: iorgan NarK Morgan Park City of Baldwin Park Principles Contracting,_ Inc. Daniel Wall, P.E. Director of Public Works April 16. 2014 1 Remove rubber surface 1800 LS $25,000 $25,000 2 Form and install 6 "x6" mesh 1800 LS $48,000 $48,000 3 Pour and finish topping slab 1800 EA $2,250 $18,000 4 Apply 2 colors of stain 1 SF $7.00 $18,480 5 Remove plaster on seat wall face 1800 LF $1,800 $1,800 6 Install 6 "x6" tile on seat wall face 1 LS $3,600 $3,600 7 Remove replace and powder coat vortex shower arms 1 LS $8,000 $8,000 8 Clean -up and test water feature 1 LS $5,000 $5,000 9 Bonds, Insurance, supervision, Mobilization 1 LS $15,000 $15,000 TOTAL BID ADDITIVE ALTERNATE $80,200 ORIGINAL TOTAL CONTRACT BID AWARD $622,802 GRAND TOTAL (New Contract Bid Amount) $703,002 Prepared by: David Lopez Approved by: , P. E. Signature Daniel Wall, Director of Public Works MaV 7, 2014 Print Name & Title Date ITEM NO. q-1 ;�-TAFF REPORT SUMMARY The contract will authorize APA Engineering Inc, to survey, develop new street and alley profiles to ensure proper drainage and prepare construction plans and specifications for the reconstruction of two streets and two alleys in the City of Baldwin Park. FISCAL IMPACT This project will have no impact on the General Fund design. RECOMMENDATION Staff recommends that the City Council: Gas Tax Funds will be used for the preparation of the 1. Award a contract for the Design of the two street and two alleys to APA Engineering in an amount not to exceed $32,000; and 2. Authorize the Mayor to execute the attached agreement LEGAL REVIEW Approve as to form Construction Contract herein attached. I.-axamel 1' The streets to be reconstructed are Ohio Street between Merced Avenue and Kenmore Avenue, and Kenmore Avenue from Ohio Street to the dead end. Both of these streets are in disrepair and are substandard. The alleys to be reconstructed are west of Maine Ave between Nubia Street and Joanbridge Street and north of Los Angeles Street between Hornbrook Avenue and Los Angeles Street. On March 31, 2014 the City received seven (7) proposals for the engineering design of these two streets and two alleys. Staff reviewed the proposal and found APA Engineering Inc to be qualified to design the project as well as being the lowest cost proposer. Moc,'TSIMIJi1�1���' 1. Subject streets and alleys map 2. Engineering Services Agreement I I Attachment 2 0 In OR ENGINEERING SERVICES AGREEMENT BAIDWIN P - A - P- - K THIS AGREEMENT is made and entered into this 7th day of Ma 2014 by and between the City of Baldwin Park, ("City"), and APA Engineering, Inc. ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Work" attached to and incorporated into this Agreement as Exhibit "A." Additional Agreement provisions, if any, are contained in "Additional Provisions" attached to and incorporated into this Agreement as Exhibit "D." 2. COMPENSATION. City shall pay for the services performed satisfactorily by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Fee Proposal" attached to and incorporated into this Agreement as Exhibit "B." The total amount of compensation for all services described in Scope of Work as set forth in Exhibit A shall not exceed Thirty Thousand Five Hundred Seventy Dollars and Zero Cents ($32,000.00) based on the tasks outlined in Exhibit "B" to provide those services in a satisfactory manner. :3 TIME FOR PERFORMANCE. Time i- of the essence in the performance of this Agreement. Consultant shall commence and complete the services in this Agreement within the time period shown on "Schedule of Performance" attached to and incorporated into this Agreement as Exhibit "C." 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform with such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and /or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence, or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) the City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) the coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self- insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) the insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsers, 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up -to -date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W- 9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, inr-hirling reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT (B) Carlos Aguirre Engineering Assistant City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 23. NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. Consultant shall send a copy of all notices to the City Attorney. City Attorney: Robert N. Tafoya, City Attorney Tafoya & Garcia LLP 316 West 2nd Street Suite 1000 Los Angeles, CA 90012 Telephone: (213) 617-0600 IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. Lfj KV&S] 0 _YAJ 4 DIVA I ► I U;M ,,,k ATTEST: By: City Clerk Manuel Lozano, Mayor is =.- 4 By: Name:— Dated:— Title: Address: Telephone: PROJECT APPROACH AND SCOPE OF WORK PROJECT UNDERSTANDING AND APPROACH PROJECT UNDERSTANDING AND OVERVIEW The City of Baldwin Park is seeking qualified engineers, licensed in the State of California to perform design survey and prepare plans and specifications for the reconstruction of two streets and two alleys that are in disrepair_ The City's objective is to prepare biddable construction plans and specifications for the alley and street improvements that is most cost effective and of a highest quality with minimum impact on adjacent properties. Key Design issues: • Accurate identification of Right -of -Way using as -built plans and assessor's maps. • Existence of private fences, walls, gates, driveways, trees, and other residential improvements within the alley Right -of -Way • Detailed and accurate field surveying is needed to plot the existing edge conditions at property lines for developing a profile grade that closely matches the existing properties. • Drainage requirements may dictate grading variations, various cross slopes, and potential need for acquiring drainage easements within the adjacent private properties. • In some instances, grading must be done outside of Right -of -Way within private properties to match and join the existing features such as driveways, garages etc. • Existence of Sanitary sewer manholes in the middle of alley requires either water tight manhole covers or re- alignment of the concrete ribbon gutter from the center line. • Meeting ADA access ramps requirements while adhering to other alley design parameters. • Use of asphalt berm or concrete block wall in areas where grade differential is more than 8 inches or "warping" the edge to join existing • Use of redwood header against soft edges. • Salvaging existing paved areas and retrofitting with concrete ribbon gutter • Construction constraints and utility potholing • Public Outreach to inform property owners of the City's plan for improvements To improve the alley conditions, APA will prepare plans and specifications as described in the Scope of Work section of this proposal to address the following issues: • Clearing, grubbing, grading and removals • Construction of miscellaneous crushed base as needed or required • Construction of PCC ribbon gutters, alley approaches, curbs, gutters, manhole gutter bypasses, sidewalks, alley intersections and (pedestrian access) curb ramps if necessary to continue sidewalk ADA accessible path of travel across alley intersection • Construction of asphalt concrete pavement • Placement of redwood header boards • Establishing /re -establishing positive longitudinal drainage • Identifying and providing for acceptance of drainage from adjacent private property • Assuring that alley drainage does not flow to private property • Assuring that all adjacent grades for driveways, walkways, etc, are provided for in the design • Trimming /removal of trees or tree roots where necessary and acceptable to the City's Parks, Recreation and Community Services Department • Obtaining all required rights -of -entry for all work that will be required on private property as part of project construction • Construct missing sidewalks —if needed • Grading and paving to match existing driveways, buildings, and patios • Adjustment of manholes and gate valve cans to grade • Storm Water Pollution Prevention Plan (SWPPP) - If needed SCOPE OF WORK Based on our understanding of the project, the following Scope of Work defines specific tasks required to provide the City of Baldwin Park with complete contract services. Task 1. Site Review and Surveying A. Project Analysis, Research, Data Collection, Job Walk, and Cost Accounting Under this task, APA will meet with City's staff to review and define the project scope, schedule and other objectives to determine an appropriate course of action including design criteria and parameters that will be incorporated into the project. APA will research all available City records and documents including, but not limited to existing improvement plans, and topographic data, maps, "As- Built" drawings, utility plans, reports, centerline ties, studies and other pertinent Proposal for Professional Surveying Services for two Alleys and two Streets 1 City of Baldwin Park PROJECT APPROACH AND SCOPE OF WORK A A. information necessary for the project. APA will perform field reviews of the area, evaluate existing conditions of the surface, curb and gutter, sidewalk, and alley intersection approaches to determine the extent of improvements within the project. APA will identify record alley rights -of -way per LA County Tax Assessor records and show accordingly B. Design Survey and Base Map Preparation APA will provide the City with a precise and detailed schematic base map at 1:20 scale. The base map will identify all existing improvements, edge condition, driveways, property lines, sidewalks, existing right -of -way, drainage structures, fire hydrants, utility facilities, trees, signs, power poles, walls, and other appurtenant improvements in the project area. Topography survey cross sections will be at 25 -foot maximum intervals. Cross - sections will include existing spot elevations at centerline, high points, low points, grade - breaks, drainage breaks, flow - lines, edges of alley /right -of -way lines, points of alley and street encroachments, fence or wall lines, garage slabs /approaches, gate entrances and all other pertinent locations that are needed for a complete and comprehensive design. All elevations will be referenced to the closest found City or County benchmark. C. Utility Investigation and Coordination This work will be performed based on the guidelines specified in the APA's "Utility Coordination Procedures". APA Engineering will contact water, sewer, storm water, electric, telephone, gas, cable and all other utilities providing service within the project area. We will notify each utility company (by certified mail) of the City's proposed plans, proposed schedule and obtain as -built drawings of the existing utilities using the form provided by the City. We may request potholing to locate vertically the existing underground utilities. We will provide 65% level of completion plans and final plans to the various utilities and identify any necessary utility relocation for the construction of the proposed improvements, Any potholing that may be needed will be paid for by the City or the utility company who owns the line. Task 2. Preparation of Plans, Contract Documents and Specifications Improvement plans will be on 24" x 36" sheets with standard City Title Block, signature block, approvals and permits block, using AutoCAD format, and will include plan and profile, at a horizontal scale of 1 " =20' and vertical scale of 1 " =4.' Plans will show all underground utilities and utility poles within proposed work area. Construction staging and traffic control plan will be covered in the specifications by establishing hours of work, closure requirements, lane requirements and applicable standards (City, Caltrans, MUTCD and WATCH Manual as applicable). APA will use the City's "Boiler Plate" contract documents. Specifications will be provided by Consultant complete as a hard copy in camera or print -ready form as well as in Microsoft Word (Office 2003 version) on recordable CD. The City will provide its standard front (administrative) section of specifications. APA will prepare complete edited bid documents and specifications including bid schedule and technical specifications for the subject project(s). The City's specifications are based on the current edition of Standard Specifications for Public Works (Green Book), with Traffic Signals referenced to Caltrans Standard Specifications Section 86. Prepare 30% Complete Plans Several sets of 30% Drawings will be submitted for review and comment. At the time of this submittal, APA will schedule a meeting for review of this submittal, approximately one week following delivery to the City's Project Manager (PM). Drawings for this submittal will include location of improvements, easements, property lines, right- of -way lines, locations and sizes of all utilities that may be in conflict with this project, pertinent survey data and preliminary vertical alignment for each alley to be reconstructed. APA will also submit preliminary cost estimates with a brief design report explaining how the design was developed, criteria used, alternatives considered, value engineering performed. Following this submittal and review by the City, APA will meet with City staff and City's peer reviewer to discuss, review and finalize the preliminary design. APA will coordinate with and submit 30% Construction Drawings to the City Planning Division for CEQA (and NEPA - for CDBG funded alleys only) approval /exemption and 30% Construction Drawings plus initial draft of SWPPP and SUSMP documents to City Public Works Department Environmental Coordinator (minimum five (5) sets of submittals including copies for PM). Note: APA will coordinate all Environmental and Planning (including CEQA and NEPA) type submittals, testing and processing as may be necessary prior to start of construction. Prepare 60% Complete Plans Several sets of 60% Drawings will be prepared that incorporate all 30% Construction Drawing review comments, horizontal and vertical design elements, relevant input from utilities and the addressing all special concerns including but not limited to: • Existing and proposed grades • PCC slabs or foundations Proposal for Professional Surveying Services for two Alleys and two Streets 2 City of Baldwin Park PROJECT APPROACH AND SCOPE OF WORK • Gate entrances • Drainage outlets or inlets • Manholes • Sewer access structures • Protection of lower properties from drainage O Conflicting utilities • Improvements needed to existing utilities 4 Identification of the possible unsatisfactory soil conditions Prior to commencement of this task, APA will meet with the City to discuss the field observation, pavement condition, utility conflict findings, recommendations, and possible pavement evaluation and assessment report. APA will also discuss the base map and existing utilities with the city staff. Upon selection of a preferred format and design and its approval by the City staff, APA will develop more detailed plans and profiles sheets showing existing and proposed horizontal and vertical alignments, full alley width, edge of conditions, centerline stationing, turning radii, pavement cross slopes, curb and gutter, direction of flow and flow line, driveways, utility relocations, drain inlets, construction notes, and all other features that must be removed, adjusted or abandoned in- place. Plans will include the following: 1. Title Sheet 2. Construction Notes and Legend Sheet 3. Plan and Profile Sheet 3. Typical Sections and details 4. Specifications Outline 5. Preliminary Engineer's Estimate 6. Intersection approach, apron, and ADA ramp details Approximately one week following submittal of 60% Drawings, the APA will arrange for a meeting with City staff and City's peer reviewer. The purpose of the 60% review meeting will be to review and discuss details and strategies used in preparing these drawings. APA will identify, present and support design choices for all instances and especially where special conditions require design deviation from City accepted standards. Prepare 90% Construction Plans APA will prepare 90% Drawings that incorporate all 60% Construction Drawing review comments, and any additional input from utilities or other sources. Once these Drawings are complete and preliminary specifications and engineers- estimate have been prepared, APA will arrange the 90% review meeting with City staff and City's peer reviewer to follow the 90% submittal by at least one week. The purpose of this meeting will be to discuss all changes and other outstanding concerns included in the drawings following the 60% submittal. APA will provide updated preliminary engineers estimate and provide full documentation of contact with all affected utilities as well as document the review process for later submittal to the Public Works Director for acceptance. APA will also submit updated environmental documents incorporating all comments from previous submittals. APA Engineering will prepare the improvement plans for approval by the City of Baldwin Park. All improvement plans will be prepared in compliance with the City of Baldwin Park standards. The plan and profile drawings on 22 "x36" sheets 1 "=40' will show the alleys in plan and profile at an appropriate scale. The profile will show existing centerline as well as proposed centerline and proposed right and left edges of pavements. The plan view will show topographic features and elevations necessary for the construction of the proposed improvements and any areas needing repair. The centerline profile will verify drainage cross fall. These preliminary and final improvement plans will consist of the following: Title Sheet - Indicating name of project, a vicinity map showing the specific location involved in the improvement plans, general notes, utility agencies' contacts and phone numbers, a sheet index and a list of the construction notes. Typical Section — Will show several typical sections within the limits of improvements indicating all horizontal dimensions and the proposed and existing pavement structure section. Plan and Profile Sheets - Will show limits of grading, saw cutting, removals, curb and gutter, utility adjustments, record utilities, design survey information, driveways, ADA ramps, and construction notes. The improvement plans will show all repairs, reconstruction, and alterations to the existing improvements including but not limited to curb and gutter, sidewalks, cross - gutters, catch basins, and driveways. Detail Sheets - Will show typical sections, details at the intersections, specific drainage feature and improvements that require additional details. Specifications and Cost Estimates -APA Engineering will prepare construction specifications consistent with the City of Baldwin Park format. The special provisions will be prepared using the City of Baldwin Park standards, Microsoft Word 97, Aria[ 12 font. APA will prepare an itemized quantity estimate and cost estimate based on general engineering standards for each street. APA will also prepare a bidder's proposal sheet for use in project bidding as required by the City. APA will use typical industry standards units and will provide an engineer's cost estimate for construction bid purposes. Proposal for Professional Surveying Services for two Alleys and two Streets City of Baldwin Park PROJECT APPROACH AND SCOPE OF WORK A .A: Prepare Final PS &E APA will prepare Ten (10) sets of 90% Drawings that incorporate all 60% Construction Drawing review comments, and any additional input from utilities or other sources. Once these Drawings are complete and preliminary specifications and engineers estimate have been prepared, APA will arrange the 90 % review meeting with City staff and City's peer reviewer to follow the 90% submittal by at least one week. The purpose of this meeting will be to discuss all changes and other outstanding concerns included in the drawings following the 60% submittal. APA will provide updated preliminary engineers estimate and provide full documentation of contact with all affected utilities as well as document the review process for later submittal to the Public Works Director for acceptance. APA will also submit updated environmental documents incorporating all comments from previous submittals. Submittal of Final Reproducible and Biddable PS &E Upon final approval of the PS &E by the City, APA will submit all final project documents in accordance with the requirements specified in the RFP. Final plans, specifications, field notes, calculations and correspondence will be turned over to the City upon completion of the design. An electronic copy of final construction documents will be supplied to the City on CD. The document files will be prepared using Microsoft Word (Office `97) software. Final CARD drawings will be plotted on 4 mil thick Myiar, with the final CARD files on diskette in AutoCAD 2005 version. Task 3. Provide Support to City Staff and Conduct Meetings APA will propose and coordinate all meetings as may be necessary to complete the scope of work of the project(s) to the satisfaction of the City, including the review meetings outlined in the RFP. A. Meetings, Schedule Updates and Progress Reports APA will provide a draft agenda and schedule update to the City Project Manager for each identified meeting a minimum of three (3) working days prior to the proposed meetings. APA will prepare meeting agendas and progress schedules and will incorporate the City's and others' comments and revisions to the satisfaction of the City. APA will prepare meeting minutes for distribution to all attendees within three (3) working days of the meeting. B. Potholing for Utilities — Optional APA has included a provision during design; to conduct at least one (1) pothole per alley for utility location or other localized exploratory excavation as may be deemed necessary by the design engineer with the concurrence of the City Engineer. it will be understood that the primary responsibility of the design engineer will be to review existing utility maps and as built plans of the site to identify existing underground utilities and to prepare the design plans accordingly to avoid any major utility relocation and conflicts. Potholing will be reserved only for unique instances where a utility or other item of underground conflict cannot be determined with reasonable confidence. C. Geotechnical Investigation — Optional APA has included a provision during design; to conduct geotechnical investigation by a qualified and licensed Geotechnical Consultant, on any alley where poor subgrade soil conditions may exist. This determination can be made by the design engineer with concurrence of the City Engineer or by establishing historical evidence (i.e., City R -value map) of poor soil conditions. Following any coring and subsequent analysis, which will include: moisture content and density of in -situ soil samples, sieve analysis, modified proctor, expansion index and sand equivalent, the Geotechnical Consultant will prepare a report with subgrade and /or pavement recommendations to provide for a minimum 20 -year life expectancy. - Soils Report and Pavement Evaluation - Optional Based on the past experience on alley projects in the City of Baldwin Park, we will recommend 4" AC over compacted native materials. However, if so desired by the City we will perform the following geotechnical investigation to precisely determine the pavement structure that will be most appropriate for the alleys included in this project. Based on our understanding of the project, we propose the following services: sift 1. Project coordination and review of readily available geologic maps, published literature, stereoscopic aerial photographs, in -house information, and other reports and /or plans provided by the City.. 2. Geotechnical site reconnaissance to evaluate the existing pavement condition and mark the proposed boring locations for subsurface evaluation and coordination with Underground Service Alert for underground utility location. 3. Drilling, sampling, and logging of 16 small- diameter borings (six inches in diameter or larger) to depths of approximately 5 feet. The purpose of the borings will be to collect soil samples for laboratory testing, and to evaluate the subsurface soil conditions along the alignment. 4. Laboratory testing of representative soil samples to evaluate in -situ moisture and density, maximum density, gradation, Atterberg limits, corrosivity, and R -value characteristics of the on -site soils. 5. Data compilation and geotechnical analysis of field and laboratory data. Our analysis will include the development of pavement rehabilitation recommendations based on the traffic index provided by the City and the results of our laboratory R -value testing. 6. Preparation of a written report presenting the results of our field exploration and testing, laboratory testing, and engineering analyses, as well as our conclusions and geotechnical recommendations relative to the proposed - pavement improvements. me Proposal for Professional Surveying Services for two Alleys and two Streets 4 City of Baldwin Park ,3 U) 0) cr. 00 a, :3 co LL�*o .... . ..... LU n uj w of W W IrF cm -- ---- - ----- - -------- ,4 *4J, ca In �0- - CO - - - - - - - �0- 2 r- ` :!t M �2 �: co co i-6 Lo i�5 i�-) �5 i-a zz (o o - 21 t-- r- n r :3 -Z -r :3 :3 LO Z3 .— '0 10 -= -c: r- 0 LL 0 L = s D rC LL 'a -r- '= LL LL 'r- Z3 "C :LL 0 .:3 H X- F t-- LL LL U- lL LL U- w >1 Cl. (I. W M ca >1 >1 >+ >1 >1 ;�l ca m m m m m m m -0 .0 CU ca ca m co co ca a _0 -0 'a -0 io a s a 70 a — LL is M U) CD LO M CD LO Lo M C$ 'o LO O Lr) Lo 2:1 (D CL E 0 CL C: c d 7z cc < E aS Cc 41 a, F= 5 E E' m E (D cL E ID E a) to 2 ca 0 Z 0 - o > >0 °3.0 -a L) �2 < c5a 0 E 50- E �: E 3: , > �8 eo> ~ o C 0 Ul -:03 Q) Uj 0 CD C . o o E E U) > ca > a) 'D cc 5 M a) 'a 0 .0 z :i� -2 0 jL E 8,8 U) a) , 0, Ca 0 co w (D -8 :5 X-- 0- a .9 .0 -g , op E o cD o 0 od cl 2 a) cn 9 0 v 0 (D o 0) a w -0 80 0 m Z -0 a) 2 > 2 wc (>D 'D cf) 0 E 02- M- c a) o ca W .2 E rt w 0 E P E z & > o a -ct 0 CZ y z U- am 0 co W co C) < oro WL ITEM NO. Honorable Mayor and Members of the City Council Manuel Carrillo Jr., Director of Recreation and May 7, 2014 rA, Approval of Request for Proposal for Walnut Cr Na ure Park SUMMARY This report requests City Council authorization from the City Council to advertise a Request for Proposal (RFP) for planning and design services at Walnut Creek Nature Park (WCNP). FISCAL IMPACT There is no fiscal impact to the General Fund. The City has a $35,000 grant from the Safe Drinking Water, Water Quality and Supply, Flood. Control, River and Coastal Protection Bond Act of 2006 which provides funds for the Los Angeles Rivers and Mountain Conservancy (RMC) grant program. RECO1VI]Y YNDATION Staff recommends that the City Council: 1) Authorize the Director of Recreation and Community Services to proceed with the advertisement of a Request for Proposal for planning and design services at Walnut Creek Nature Park. LEGAL REVIEW The City Attorney has reviewed the consultant agreement and approved it as to form. BACKGROUND Walnut Creek Nature Park is a quaint passive 4.56 acre park located north of and adjacent to the Walnut Creek Wash and the Los Angeles County Flood Control District access road. Originally acquired by the Baldwin Park Unified School District to be a future school site, the property was later sold as surplus to the City of Baldwin Park for the intended use to be a nature park. The park was completed and opened in the mid 1980s. The park was originally landscaped with plants native to the San Gabriel Valley area and also features a winding trail, dry stream bed, and observation structure. In 2007, the City Council approved the Comprehensive Park Master Plan which indicated WCNP was in need of renovation. Over the last few years, the park has fallen to further decline to vandalism and other negative behavior. In late 2012, staff began to have a series of discussions of local stakeholders to indentify potential funding opportunities. After several letters to the Rivers and Mountains Conservancy (RMC), they agreed to provide a small planning grant to develop a conceptual plan for WCNP. On September 23, 2013, the RMC Governing Board approved a $35,000 planning and design grant for WCNP. This grant will provide the City money to hire a consultant to develop a conceptual plan for the park. In October 2013, the City received $200,000 from the Los Angeles County Regional Park and Open Space District and $220,000 from the California Natural Resources Agency to implement the first construction phase of the project. The Upper San Gabriel Valley Water District has also committed $25,000 for WCNP. Having a solid planning concept would allow the City to secure additional funders for WCNP. Attachment: Walnut Creek Nature Park Request for Proposal Fleff �n^ Frazier Avenue |yJ THE [�|T� [l� �� ��/|yJ PARK, CALIFORNIA . ~ . . .�_ CITY . .~. ^~ .-^~ ... . . ' . ~~ . .. ~ PROPOSALS DUE: '�'-�-------- June 5'2014 at 5:00 P.M. @t: CITY DFBALDVV|NPARK Esther Snyder Community Center Department of Recreation and Community Services 4100 Baldwin Park Blvd. Baldwin Park. CA 91706 (626) 813-5245 Conceptual Design Services f• Walnut Creek Nature Park Improvements City of • ✓ INTRODUCTION... ........................ ..................... ........................... I ✓ BACKGROUND ..................................... ..............................2 ✓ PROPOSAL SUBMISSION INSTRUCTIONS .. ............................... 4 ✓ SCOPE OF WORK ........................................... ............................... 8 The City of Baldwin Park (City) is seeking proposals from consulting professionals experienced in park design to provide Planning and Design services for the renovation of Walnut Creek Nature Park, located at 701 N. Frazier Avenue, in the City of Baldwin Park, California. It is essential that individuals involved have relevant experience with park planning and design, particularly with nature parks. The firms considered by the City shall have experience in transforming parks that are located in high vandalism areas and can provide new alternatives to reduce vandalism while retaining the aesthetic beauty of the park. The qualified firm shall have California native plant design experience and be knowledgeable on the selection of local native plants and drought tolerant plants. The firm shall also demonstrate '14, th f 1 1 1 U LL expel iel Ice wiLl1 L11 use o1 v1%GLLCI an energy efficiency technologies through project examples. The City is also interested in seeking ways to collect storm water runoff for ground water recharge. The City desires to blend functionality and aesthetics to provide a park that is safe, educational, and environmentally sustainable. The qualified firm shall have experience working with communities of color as well as different public agencies as there will be meetings with stakeholders, community members, and funding partners. Exhibit 1 is an aerial photograph of Walnut Creek Nature Park Exhibit 2 is a funding summary which includes $35,000 for conceptual design and $445,000 for construction of the features that emerge from the conceptual design. This RFP is for the Conceptual Design portion of the overall project. RFP for Walnut Creek Nature Park Improvements City of Baldwin Park • The Project includes engaging residents from the City of Baldwin Park, which is located 15 miles northeast of Los Angeles. It has approximately 75,000 residents, the majority of whom are Latinos (79 %) and a growing population of Asians (14 %). Poverty is prevalent: 73% of students are eligible for free or reduced -price meals compared to 49% in California at large. According to the L.A. Public Health Department, Key Indicators 2012, 12.6 percent of households earn incomes below the federal poverty level. Moreover, 62.3% of residents are under the age of 34. As a city within Los Angeles County, it is important to note that 23% of children are obese /overweight and there are compounding barriers to food access, park access and physical activity opportunities due to road conditions and /or safety issues. Diabetes and other chronic diseases are increasing dramatically among both adults and children. Because the environment is correlated with health outcomes, it is crucial to create healthy environments for children and families that support active transportation. The City has 5 parks and 6 recreation facilities. Walnut Creek Nature Park is a quaint passive 4.56 acre park north of and adjacent to the Walnut Creek Wash and the Los Angeles County Flood Control District access road. Originally acquired by the Baldwin Park Unified School District to be a future school site, the property was later sold as surplus to the City of Baldwin Park for the intei ided use to be a nature park. The park was completed and opened in the mid 1980s. The park was originally landscaped with plants native to the San Gabriel Valley area and also features a winding trail, dry stream bed, bridge, and observation structure. After 2008, Walnut Creek Nature Park became the target of copper and bronze vandalism. Prior to the copper and bronze thefts of the lighting and irrigation system, the entire City has been susceptible to graffiti and vandalism which the City has actively taken steps to suppress over the last 15 years. However, the park remains a regular target for graffiti. Due to the location of the park, Walnut Creek attracts transients and some unfavorable elements. Due to these issues, the residents immediately surrounding the park have concerns about the park renovation and safety. In addition to vandalism and negative activity, several of the park's California Sycamore trees have become diseased and subsequently removed. The park is also in need of significant landscaping restoration by the dry stream bed and throughout the entire winding trail. The observation structure has been damaged by vandalism and weathering effect. As such, the structure needs to be assessed for long term use. Since Walnut Creek Nature Park is located at the confluence of the Walnut Creek Wash and the San Gabriel River, the park attracts a variety of animals. Below is a list of species that have been spotted at the park over the last few years: Ei Two Blacktail Hawks with a Nest (Full Grown Adults) o Red Tail Squirrels El Possums 2 RFP for Walnut Creek Nature Park Improvements City of Baldwin Park Ei Native Finches r3 Hummingbirds Owl (possibly Spotted Owl) o Ducks (Perch) Ei Gophers o Honeybee Beehives Walnut Creek Nature Park is uniquely positioned near the San Gabriel River and Walnut Creek Wash. Walnut Creek Nature Park would make an ideal rest stop for bicyclists to rest and have an outdoor picnic due to the park's natural setting. The goal of this project would be to also restore the original landscape in order for other animal species to thrive. Improvements made at Walnut Creek Nature Park will allow for greater regional connectivity to the San Gabriel River Bike Path and Emerald Necklace. RFP for Walnut Creek Nature Park Improvements City of Baldwin Park ® Proposal Submission Deadline ® Tentative Consultant Selection Schedule 13 Proposal Requirements & Format O Qualifications of Consultant ® Firm Selection Process Six hard copies and one PDF of the Proposal shall be submitted by 5 pm on Thursday, June 5, 2014 to: Carrillo Manuel Jr., Director of Recreation an• Community Servic •- Community Center City of • 4100 Baldwin Park Blvd • All inquiries and responses to this RFP must be submitted in writing via e -mail to: Monica Killen, Program Supervisor via e -mail: mkillen @baldwinpark.com All questions regarding this RFP must be received no later than 5 pm on Wednesday, May 21, 2014, and all responses will be e- mailed to all prospective proposers on or before Friday, May 30, 2014. Milestone From To RFP for Consultant Services May 8, 2014, June 5, 2014 RFP Review and Selection* *Tentative Consultant Interview Date -June 12, 2014 June 2014 June 2014 City Council Contract Approval July 2, 2014* July 16, 2014 ** Data Collection July 2014 August 2014 Public Input Meetings July 2014 August 2014 Draft Conceptual Designs and Feedback September 2014 October 2014 Final Conceptual Designs October 2014 November 2014 Presentation of Designs December 2014 January 2015 *Tentative Approval Date, * *Backup Approval Date Note: All Dates are Subject to Change The proposal is to present a complete understanding of the scope of services in this Request for Proposals including the following: General Information and Background a. Firm name, address, telephone, and fax numbers. :l RFP for Walnut Creek Nature Park Improvements City of Baldwin Park b. Nature of organization (i.e., individual, partnership, corporation, firm size, composition, and number of years in business). c. Numbers and qualifications of professionals (i.e., architects, engineers) and necessary support staff in organization. d. Addresses where work will be performed. If sub - consultants are to be used, indicate what work each firm will do and where work will be performed. Indicate where and how quality control and design coordination will be handled. e. Include work related to Environmental Project Compliance fortype of funds used (local, state, federal). 2. Project Approach a. General statements and descriptions of the team approach to design management, including anticipated use of staff, consultants, and liaison with City staff. b. State the proposed means of communications with sub-Consultants, the City's project manager, or other City representatives. c. State plans for and experience with community engagement during conceptual design. Including number of workshops /community meetings. 3. Staffing Plans a. Provide a project organizational chart showing key professional staff, principles, and sub - consultants. b. Provide resumes of all key personnel that will be involved throughout the project, and indicate the projects of similar nature performed with this firm or with other A vi n I 1 h I vw'_.L . firms. indicate the nncitinranu rAvrnnv ihilit% thry i�uu� ho�� N. . 11 r"i—t Provide a short description of the work that key individuals will perform on these projects and the estimated percent of the key personnel's time that will be devoted to this project. Provide a labor and task cost distribution schedule (table). Also, provide a short discussion of special consultants, if any. 4. History and Past Experience a. Description of the firm's relevant experience on completed or in- progress projects of similar size and scope including owner's name, address, telephone number, and specific contact persons. b. Identification and background of principals who will work on the project and the firm's capabilities and experience. 5. Proposed Task Breakdown Provide a project task breakdown with milestone dates with appropriate work phase efforts. Include the estimated times (staff -hour effort) required to perform each general category of work. Also include a copy of the firm's standard hourly billing rates (compensation schedule). Additional Requirements The selected consultant must provide the following: RFP for Walnut Creek future Park Improvements City of Baldwin Park The Agreement for Services shown in Exhibit 3 shall be used as the basis for engaging in conceptual design services. 2. Evidence of California Worker's Compensation Insurance with Statutory Coverage and Employer's Liability limits meeting all State minimum requirements. 3. Evidence of General and Automobile Liability Insurance providing at least $1,000,000 combined single limit per occurrence for bodily injury and property damage, including the City, its officers, agents and employees are to be named as additional insured. The City must also be named additional insured with a separate endorsement on the General Liability insurance. 4. Evidence of $1,000,000 of Professional Liability Insurance (errors and omissions coverage). Consultant Qualifications The consultant must possess and demonstrate, as a minimum, the following qualifications: 1. Previous experience in providing design services for parks and layout of natural features. 2. Understanding of this type of project's scope of work and appropriate approach to performing design services. 3. Experience In incorporating native pleat land Sr nping nnri passsive rer-ron +inn Ul _ UI L JVU 111 GI IIA U JI VI eatio, I amenities into the design. 4. Sufficient experience of the project management team and key staff proposed. 5. A licensed architect or landscape architect in the State of California and some demonstrated experienced in the design of these types of projects. 6. Availability of backup and other support staff to ensure the timely completion of the design services. 7. The ability to meet timelines and demands as may arise during the project's design, and the capacity to provide design support during construction or construction management should the need arise. 8. Recommended relevant references. Firm Selection Process Proposals shall be opened and reviewed by a selection committee, and will be evaluated on the basis of consultant qualifications and experience. The design contract will be awarded without discrimination or consideration relative to race, color, religion, sex, or national origin. The following summarizes the process: A selection committee will review all proposals and develop a short list with a final ranking of the most qualified consultants. An Evaluation Sheet similar to the one M RFP for Walnut Creek Nature Park Improvements City of Baldwin Park shown in Exhibit 4 will be used to evaluate the qualifications of each firm. The committee will interview the most qualified consultants and will be scheduled so they occur within two weeks after proposals are submitted. 2. The City will negotiate with the firm ranked highest after the interviews based on the scope of services and negotiate the corresponding cost proposal to right -size the project scope within the stated budget. In the event these negotiations are not successful, negotiations will be held with the second - ranked firm and subsequent firms in order, if necessary, until a satisfactory agreement is reached. The City reserves the right to reject any or all proposals submitted, and the City is not liable for any pre - contractual expenses. Pre - contractual expenses are defined as expenses incurred by the firm in: (1) preparing the proposal in response to the RFP; (2) submitting that proposal to the City; (3) negotiations with the City on any matter related to this RFP; and (4) any expenses incurred (if any) by the firm prior to date of award of the agreement. Any subsequent changes in the RFP from the date of issuance to date of submittal will result in an addendum by the issuing office. 7 RFP for Walnut Creek Nature Park Improvements City of Baldwin Park +r- • � Project Description Scope of Services Staffing and Organization Design and Development Schedule Cost Proposal Project Description Walnut Creek Nature Park is a 4.56 acre park adjacent to Walnut Creek Wash, with a Flood Control unlined channel, near the confluence with the San Gabriel River. The park features one permanent observation structure with restrooms and small kitchen, a dry stream bed, and a wooden bridge connecting to dirt trails. There are two playground areas, however there is only one playground structure in the playground space. Lighting fixtures are sparse and have been vandalized over time. Vandalism has taken its toll on the partially operating irrigation system which has led to overgrown weeds and highly stressed native vegetation. There are mature California sycamore, walnut, coast live oak and pine trees located throughout the park. Adjacent to the entrance to the park is a surface vehicle parking lot. Along the back perimeter of the project area are several residences whose backyards are separated by a chain link fence. There is also a non - working electronic gate that is chained closed in an adjacent residential neighborhood. The observational structure features a wooden deck overlookin ^g the d y stream ►hied aid large wood burning fireplaace built of inlayed river rock. The City plans to renovate the landscaping based on a native species landscape design philosophy. In addition, the City hopes to incorporate additional interpretative elements for visitors and a park wide surveillance system. In a separate project, the City will be creating a bike path that will connect the Walnut Creek Wash to the existing San Gabriel River Class 1 bike path. It is anticipated this project will be going on simultaneously with the construction at Walnut Creek Nature Park. The 2+ mile San Gabriel River Commuter Bikeway Project will encourage the use of cyclists to commute on the existing north to south San Gabriel River Bike Path and connect to major employment hubs such as UPS, Kaiser Permanente Hospital, In -N -Out Burger and other companies in the adjacent City of Industry. It is anticipated that Walnut Creek Nature Park will be a rest area for those bicyclist commuters and for pedestrians who will use this path as an active exercise route. Scope of Services The City desires to engage a firm that will design a Master Conceptual Site Plan for the rehabilitation of Walnut Creek Nature Park. Due to the present conditions at the park, the City desires to renovate the park using a nature park design and also incorporate new gateway elements that connect the park to Walnut Creek Wash bikeway (yet to be built) and hence to the Emerald Necklace and the San Gabriel River Commuter Bikeway Project. The City is also open to renovating the park with a themed or creative nature park design N RFP for Walnut Creek Nature Park Improvements City of Baldwin Park to reintroduce the park to the community. Such design elements might include the following: Hardscape Improvements • Walking Trail Comprised of Decomposed Granite • Vandal Resistant Security Lighting • New Fencing and Security Gate • Updated Playground Elements or Structure • ADA Improvements to Pedestrian Bridge • Decorative Theme Fencing Connecting to San Gabriel River Bikeway Path with Entry Enhancements • Interpretative Signage Along the Walking Trail with Educational Components • A Gateway Element at the Regional Trailhead • Enhance Existing Drainage Swale in the Park • Other Low Maintenance, Vandal Resistant Monitoring Technology Landscape Improvements • Re- Establish Landscaped Areas Throughout the Park • Additional Native Drought Tolerant Plants Modifications to hardscape and landscape features should seamlessly fit the existing surrounding amenities. At minimum, the folloWing anticipated milestones aYe re ;uired to be identified in the proposal. A breakdown of the tasks anticipated for each milestone, or additional milestones that fit the firm's approach to design services may be listed. Milestone A — Pre - Design Meeting • Kick -off meeting with City Staff (discuss scope, budget details, and schedule) • On -Site Review Milestone B — Public Input Process • Prepare a Preliminary Conceptual Master Plan • Coordinate and Hold at least two Public Input Meetings for Stakeholders, Residents, and Interested Parties ® Hold an Information Gathering Meeting with the Recreation and Community Services Commission ® Prepare a Conceptual Master Plan ® Hold a Meeting with City Staff to Review Findings of Public Input Process and the Conceptual Master Plan Milestone C — Conceptual Design LaVout O Prepare and display a Refined Conceptual Master Plan reflecting direction of the community and City staff ® Hold a meeting with the City staff to discuss the final concept design. I RFP for Walnut Creek Nature Park Improvements City of Baldwin Park Milestone D - Finalize Design M Prepare and Final Conceptual Master Plan ® Submit the Final Conceptual Master Plan to the City for review O Presentation to the City Council Submittals must include: • Two Colored Preliminary Conceptual Master Plan Site Plans for Community Meeting (24 "x36 ") • Structural Assessment of Observation Structure • Conceptual Site Plans for City Staff Review ® Detailed Estimated Costs for Construction O One Refined Conceptual Master Plan- Color (24" x 36 ") • Conduct At Least Two Community Input Meetings • Final Conceptual Master Plan Site Plans for Presentation to City Council to Review and Approve O One Electronic Copy of Above Deliverables (Autocad, PDF's, MS Word, MS Excel) Staffing and Organization The consultant shall include in the proposal the staff assigned to the various milestones and tasks. The City Staff, organization, and lines of communication will be clarified at the Pre - Design meeting. However, on a preliminary basis: Ultimate Authority The City Council shall be the ultimate authority on the project. Their involvement is 71 lthoritative t� award nnn+rants, to accept fin al design, an' to accept final delivery -authoritative tV U V VV1111 V of the construction improvements. Owner /Operator Manny Carrillo Jr., Director of Recreation and Community Services, shall serve as the client or owner. Mr. Carrillo will be the operator of the facilities and shall govern the aesthetic qualities of the project. Project Manager David Lopez, Associate Engineer, shall serve as the developer to ensure compliance with construction standards, to monitor and track construction schedule and construction costs, to ensure design is practical, to ensure the project attains operational standards, and to ensure grant and funding accountability. During construction, the Project Manager shall also ensure that construction meets safety standards, environmental and labor compliance. Grant Management Mark Stanley, Executive Director of Rivers and Mountain Conservancy (RMC) shall serve as a project monitor to ensure grant funds from the RMC are utilized in accordance to the agreement between the City and the RMC. A cost proposal listing the milestones, tasks, personnel assigned to the team, estimated man -hours for each task, and the corresponding hourly rates. The cost proposal shall be reflective of the proposed scope of work. lul [ '7i MM N Walnut Creek Nature Park Improvements Funding Summary State of California Rivers and Mountains Conservancy (Design) $35,000 California Natural Resources Agency (Construction) $220,000 Los Angeles County Regional and Open Space District (Prop A) (Construction) $200,000 Upper San Gabriel Valley Municipal Water District (Construction) $25,000 Total Funds Available for Design and Construction $480,000 RFP for Walnut Creek Nature Park Improvements City of Baldwin Park EXHIBIT 3 AGREEMENT FOR SERVICES This Agreement is entered into this _ day of , 2014 by and between the City of Baldwin Park ( "CITY ") and , a [insert legal form of entity, Le California corporation, limited partnership, etc.] ( "SERVICE PROVIDER "). IElKOMI II_�'/f`� A. CITY has determined that it requires the following professional services from a SERVICE PROVIDER: [describe required services]. B. SERVICE PROVIDER represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. SERVICE PROVIDER further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions of this Agreement. NOW THEREFORE, in consideration of mutual covenants and conditions herein contained, CITY and SERVICE PROVIDER agree as follows: DEFINITIONS 1. 1JL1'11.111 A. "Scope of Services ": Such professional services as are set forth in Exhibit A attached hereto and incorporated herein by this reference. B. "Approved Fee Schedule ": Such compensation rates as are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. C. "Commencement Date ": [insert contract start date] D. "Expiration Date ": [insert contract end date] 2. SERVICE PROVIDER'S SERVICES A. Scope of Services. Subject to the terms and conditions set forth in this Agreement, SERVICE PROVIDER shall perform the services identified in the Scope of Services. CITY shall have the right to request, in writing, changes in the scope of work or the services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement. B. Time for Performance. SERVICE PROVIDER shall commence the services on the Commencement Date and shall perform all services in conformance with the project timeline set forth in Exhibit C attached hereto and incorporated herein by this reference. C. Standard of Performance. SERVICE PROVIDER shall perform all work to the highest professional standards and in a manner reasonably satisfactory to CITY. SERVICE PROVIDER shall comply with all applicable federal, state and local laws, ordinances, codes and -1- RFP for Walnut Creek Nature Park Improvements City of Baldwin Park regulations. 3. REPRESENTATIVES A. City Representative. For the purposes of this Agreement, the contract administrator and CITY's representative shall be the City _Director of Recreation and Community Services , (hereinafter the "City Representative "). It shall be SERVICE PROVIDER's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and SERVICE PROVIDER shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative. B. SERVICE PROVIDER Representative. For the purposes of this Agreement, , [insert name of SERVICE PROVIDER's responsible principal] is hereby designated as the principal and representative of SERVICE PROVIDER authorized to act on its behalf with respect to the services specified herein and make all decisions in connection therewith (the "Responsible Principal "). The Responsible Principal may not be changed by SERVICE PROVIDER without the prior written approval of CITY. 4. SERVICE PROVIDER'S PERSONNEL A. SERVICE PROVIDER represents that it has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All such services will be performed by SERVICE PROVIDER or under its supervision, and all personnel engaged in the_. work shall possess the qualifiCations, pPrmitc and licenses required by applicable law to perform such services. B. SERVICE PROVIDER shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by CITY. C. SERVICE PROVIDER may not utilize the services of any subSERVICE PROVIDERs, or subcontractors, to undertake specific work tasks, without written consent from the CITY. D. In the event that CITY, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by SERVICE PROVIDER to perforin services pursuant to this Agreement, SERVICE PROVIDER shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. E. SERVICE PROVIDER shall be responsible for payment of all employees' (and any subSERVICE PROVIDERs') wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, Social Security, prevailing wages, and any other applicable law. F. Permits and Licenses. SERVICE PROVIDER shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of -2- RFP for Walnut Creek Nature Park Improvements City of Baldwin Park services under this Agreement, including a City of Baldwin Park business license. 5. FACILITIES AND EQUIPMENT Except as otherwise authorized by CITY in writing, SERVICE PROVIDER shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 6. TERM OF AGREEMENT This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 18 herein. 7. COMPENSATION [if compensation is based on an hourly rate) A. CITY agrees to compensate SERVICE PROVIDER for the services provided under this Agreement, and SERVICE PROVIDER agrees to accept in full satisfaction for such services, a sum not to exceed ($�, based on the hourly rates set forth in the Approved Fee Schedule (Exhibit B). Payments shall be made in accordance with Section 8 herein. CITY shall not withhold applicable federal or state payroll or any other required taxes or other authorized deductions from each payment made to SERVICE PROVIDER. [if agreement includes a not -to- exceed amount] No claims for compensation in excess of the not -to- exceed amount for the Projcct as shown in Exhibit B will be allowed unless such additional compensation is authorized by CITY in writing. All requests for compensation in excess of the not -to- exceed amount must be submitted to and approved by the City Representative. [if compensation is based on a flat rate] A. CITY agrees to compensate SERVICE PROVIDER for the services provided under this Agreement, and SERVICE PROVIDER agrees to accept in full satisfaction for such services, a sum not to exceed ($ ) payable as earned during the Project in accordance with Exhibit B. The compensation payable hereunder includes all professional services. Payments shall be made in accordance with Section 8 herein. CITY shall not withhold applicable federal or state payroll or any other required taxes, or other authorized deductions from each payment made to SERVICE PROVIDER. [if agreement includes a not -to- exceed amount] No claims for compensation in excess of the not -to- exceed amount for the Project as shown in Exhibit B will be allowed unless such additional compensation is authorized by CITY in writing. All requests for compensation in excess of the not -to- exceed amount must be submitted to and approved by the City Representative. [if City reimburses for all or certain expenses in addition to the compensation set forth in 7A above] B. SERVICE PROVIDER shall be entitled to reimbursement only for those expenses expressly set forth in the Approved Fee Schedule. In no event shall expenses exceed the sum of [if City does not reimburses expenses] B. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement. C. Additional Services. No claims for additional services performed by SERVICE PROVIDER which are beyond the scope set forth in Exhibit A will be allowed unless such additional work is authorized by CITY in writing prior to the performance of such services. -3- RFP for Walnut Creek Nature Park Improvements City of Baldwin Park Additional services, if any are authorized, shall be compensated on a time and materials basis using SERVICE PROVIDER's Approved Fee Schedule (Exhibit B). Fees for such additional services shall be paid within thirty (30) days of the date SERVICE PROVIDER issues an invoice to CITY for such services. SERVICE PROVIDER shall submit to CITY an invoice, on a monthly basis, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Such itemizations shall include the days worked, number of hours worked, and authorized reimbursable expenses incurred with appropriate back -up documentation and receipts evidencing the authorized expenses, if any, for each day in the period and shall separately describe any additional services authorized by CITY. Any invoice claiming compensation for additional services shall include appropriate documentation of CITY's prior authorization. Within ten (10) business days of receipt of each invoice, CITY shall notify SERVICE PROVIDER in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice up to the maximum amount set forth in Section 7. 9. OWNERSHIP OF WORK PRODUCT All reports, documents or other written material ( "written products ") developed by SERVICE PROVIDER in the performance of this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. SERVICE PROVIDER may take and retain such copies of the written products as desired, but no such written products shah be the subject of copyright application by SERVICE PROVIDER. l i ; 1 Travel required by SERVICE PROVIDER or any subSERVICE PROVIDER or subcontractor pursuant to this Agreement shall not be a reimbursable expense. 11. INDEPENDENT CONTRACTOR SERVICE PROVIDER will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute SERVICE PROVIDER as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or association between CITY and SERVICE PROVIDER. 12. CONFIDENTIALITY All data, documents, discussion, or other information developed or received by SERVICE PROVIDER or provided for performance of this Agreement are deemed confidential and shall not be disclosed by SERVICE PROVIDER without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required or necessary to provide the services under this Agreement. All CITY data shall be returned to CITY upon the termination of this Agreement. SERVICE PROVIDER's covenant under this Section shall survive the termination of this Agreement. M RFP for Walnut Creek Nature Park Improvements City of Baldwin Park 13. CONFLICTS OF INTEREST SERVICE PROVIDER hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with SERVICE PROVIDER in connection with this project. SERVICE PROVIDER hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute. SERVICE PROVIDER agrees that a clause substantially similar to this Section shall be incorporated into any sub - contract that SERVICE PROVIDER executes in connection with the performance of this Agreement. A. To the full extent permitted by law, SERVICE PROVIDER shall indemnify, hold harmless and defend CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns from and against any and all claims, demands, causes of action, liability, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of SERVICE PROVIDER or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of SERVICE PROVIDER in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. The parties understand and agree that the duty of SERVICE PROVIDER to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. B. SERVICE PROVIDER's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. SERVICE PROVIDER expressly waives its statutory immunity under such statutes or laws as to CITY, its officers, agents, employees and volunteers. C. SERVICE PROVIDER agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of SERVICE PROVIDER in the performance of this Agreement. In the event SERVICE PROVIDER fails to obtain such indemnity obligations for the benefit of CITY, SERVICE PROVIDER agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of SERVICE PROVIDER or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of SERVICE PROVIDER in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. D. CITY does not, and shall not, waive any rights that it may possess against SERVICE -5- RFP for Walnut Creek Nature Park Improvements City of Baldwin Park PROVIDER because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. SERVICE PROVIDER agrees that SERVICE PROVIDER's covenant under this Section shall survive the termination of this Agreement. E. SERVICE PROVIDER agrees to pay all required taxes on amounts paid to SERVICE PROVIDER under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. SERVICE PROVIDER shall fully comply with the workers' compensation laws regarding SERVICE PROVIDER and SERVICE PROVIDER's employees. SERVICE PROVIDER further agrees to indemnify and hold CITY harmless from any failure of SERVICE PROVIDER to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to SERVICE PROVIDER under this Agreement any amount due to CITY from SERVICE PROVIDER as a result of SERVICE PROVIDER's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section. 15. INSURANCE _ 1. A. SERVICE PROVIDER shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows: Commercial General Liability Insurance with minimum limits of One ivnmon Dollars l� 1,000,000)) ror each occurrence and in the aggregate for any personal injury, death, loss or damage. 2. Automobile Liability Insurance for any owned, non -owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3. Worker's Compensation insurance as required by the State of California. 4. Professional Liability Insurance or Errors and Omissions Insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence. B. SERVICE PROVIDER shall require each of its sub - SERVICE PROVIDERs or sub- contractors to maintain insurance coverage that meets all of the requirements of this Agreement. C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best's Insurance Guide. D. SERVICE PROVIDER agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at SERVICE PROVIDER'S expense, the premium thereon. W RFP for Walnut Creek Nature Park Improvements City of Baldwin Park E. Prior to commencement of work under this Agreement, SERVICE PROVIDER shall file with CITY's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement. F. SERVICE PROVIDER shall provide proof that policies of insurance expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY. SERVICE PROVIDER agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. H. The insurance provided by SERVICE PROVIDER shall be primary to any other coverage available to CITY. Any insurance or self�insurance maintained by CITY, its officers, employees, agents or volunteers, shall be in excess of SERVICE PROVIDER's insurance and shall not contribute with it. I. All insurance coverage provided pursuant to this Agreement shall not proht SERVICE PROVIDER, and SERVICE PROVIDER's employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. SERVICE PROVIDER hereby waives all rights of subrogation against CITY. J. Any deductibles or self - insured retentions must be approved by CITY. At the option of CITY, SERVICE PROVIDER shall either reduce or eliminate the deductibles or self - insured retentions with respect to CITY, or SERVICE PROVIDER shall procure a bond guaranteeing payment of losses and expenses. K. If SERVICE PROVIDER is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds. L. Procurement of insurance by SERVICE PROVIDER shall not be construed as a limitation of SERVICE PROVIDER's liability or as full performance of SERVICE PROVIDER's duties to indemnify, hold harmless and defend under Section 14 of this Agreement. A. CITY shall provide SERVICE PROVIDER with all pertinent data, documents and other requested information as is reasonably available for the proper performance of SERVICE PROVIDER's services. -7- RFP for Walnut Creek Nature Park Improvements City of Baldwin Park B. In the event any claim or action is brought against CITY relating to SERVICE PROVIDER's performance in connection with this Agreement, SERVICE PROVIDER shall render any reasonable assistance that CITY may require. SERVICE PROVIDER shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years. CITY shall have access, without charge, upon reasonable notice, during normal business hours to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities. 18. TERMINATION OF AGREEMENT A. CITY shall have the right to terminate this Agreement for any reason or for no reason on five (5) calendar days' written notice to SERVICE PROVIDER. SERVICE PROVIDER shall have the right to terminate this Agreement for any reason or no reason on sixty (60) calendar days' written notice to CITY. SERVICE PROVIDER agrees to cease all work under this Agreement on or before the effective date of such notice. All completed and uncompleted products up to the date of receipt of written notice of termination shall become the property of CITY. B. In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by SERVICE PROVIDER, SERVICE PROVIDER shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall SERVICE PROVIDER be er�trtled to receive more than the amount that would be p^ aid to SERVICE PROVIDER for the full performance of the services required by this Agreement. SERVICE PROVIDER shall not be liable for any failure to perform if SERVICE PROVIDER presents acceptable evidence, in CITY's sole judgment, that such failure was due to causes beyond the control, and without the fault or negligence of SERVICE PROVIDER. 20. NOTICES Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during SERVICE PROVIDER's and CITY's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing. If to CITY: If to SERVICE PROVIDER: Attn: Attn: City of Baldwin Park 14403 E. Pacific Avenue N RFP for Walnut Creek Nature Park Improvements Baldwin Park, California 91706 Telephone: (626) 813 -5251 email: dwall(abaldwinpark.com With a courtesy copy to: Robert N. Tafoya, City Attorney Tafoya & Garcia LLP 316 West 2nd Street Suite 1000 Los Angeles, CA 90012 Telephone: (213) 617 -0600 Telephone: email: City of Baldwin Park In the performance of this Agreement, SERVICE PROVIDER shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation or other basis prohibited by law. SERVICE PROVIDER will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 22. PROHIBITION AGAINST ASSIGNMENT SERVICE PROVIDER shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than SERVICE PROVIDER. 23. ATTORNEY'S FEES In the event that CITY or SERVICE PROVIDER commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees. 24. ENTIRE AGREEMENT All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between CITY and SERVICE PROVIDER with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by CITY and SERVICE PROVIDER. 0 RFP for Walnut Creek Nature Park Improvements City of Baldwin Park This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event of litigation between the parties, venue in State trial courts shall lie exclusively in Los Angeles County. In the event of litigation in a United States District Court, exclusive venue shall lie in the Central District of California. Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. 27. CAPTIONS The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein. 28 EXECUTION This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. [SIGNATURES TO FOLLOW] -10- RFP for Walnut Creek Nature Park Improvements City of Baldwin Park TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. CITY OF BALDWIN PARK Manual Lozano By: Mayor ATTEST: By: City Clerk APPROVED AS TO FORM: Robert N. Tafoya City Attorney SERVICE PROVIDER: [insert name and title] [insert name and title- TWO SIGNA TURESIF A CORPORA TIONJ -11- RFP for Walnut Creek Nature Park Improvements 1. SCOPE OF SERVICES 707089 -6 A -1 City of Baldwin Park EXHIBIT A RFP for Walnut Creek Nature Park Improvements LOU 707089 -6 B -1 City of Baldwin Park EXHIBIT B PROJECT TIMELINE IMMIT Consultant Selection for Walnut Creek Nature Park Improvements Services Date: IN Score Range Criteri Evaluation Criteria (Weak - a Comments: Strong) Score Firm Experience 1. Familiarity with the Project. 0-10 2. Experience with Relevant 0-10 Projects. Team Qualifications 3. Staff Assigned to this Project. 0-15 4. Management and Oversight 'IU Staff u — Firm's Approach to Project 5. Approach and Quality of 0-25 Proposal Firm's Organization 6. Availability of Backup 0-10 Personnel Firm's Cost & Design Schedule 7. Ability to Meet Timeline 0-20 Total Evaluation Score 0-100 IN ITEM NO. STAFF REPORT ' TO: Honorable Mayor and Members of the City Coun 1 - ,� HUB OF,- a 5 THE �'� FROM: Marc Castagnola, AICP, Community Develop t say 6A k]EL ; �� DATE: May 7, 2014 SUBJECT: Public Hearing Regarding the Fiscal Year 2014 -2 1 Annual Action �tro JarwP _. N- Plan and the Citizen Participation Plan SUMMARY The City Council is requested to hold the second of two required public hearings regarding the FY 2014 -2015 Annual Action Plan and Citizen Participation Plan. FISCAL IMPACT There is no impact to general funds at this time. However, as previously stated, the reduction in the federal allocations can create an impact to its CDBG programs and possibly to the general fund. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing, approve the FY 2014 -2015 Citizen Participation Plan and Annual Action Plan with the selection of one of following options: T1TTllXT rry_ revisions 1_1. ® Or r lviv f — Approve start s revisions for funding to the public service programs; or Y OPTION 2 — Approve public service funding with an across the board reduction to all agencies 0 OPTION 3 - Revise allocations as the City Council deems appropriate. LEGAL REVIEW Legal review was not necessary for this item. BACKGROUND Pursuant to Housing and Urban Development (HUD) regulations, the City prepared and submitted its five -year strategy designed to address the housing needs of extremely low, low and moderate - income households within the community. The current Five Year Consolidated Plan covers years 2010 -2015. Along with the Five Year Plan, the City must also prepare and submit an Annual Action Plan, and Citizen Participation Plan. This Fifth Year Annual Plan under the current Five Year, FY 2014 -2015 Plan and Citizen Participation Plan, must be prepare and submitted to HUD by May 15, 2014. Funding On March 17, 2014, HUD announced CDBG and HOME allocations. Once again, the City's CDBG funding was reduced approximately 3% from last years allocation. The City is expected to receive $974,659 in CDBG and $252,641 in HOME. The following table identifies the total funding included in the funding for FY 2014- 2015 projects: FY 2014 -2015 Entitlement _ $974,659 $252,641 $1,227,300 Estimated 2014 -2015 Program Income $0 $20,000 $20,000 Unexpended Prior Year Funds $1,026,715 $1,713,630 $2,740,345 $2,001,374 $1,986,271 $3,987,645 CDBG This Public Hearing includes proposed funding allocations for Public Service Programs, Planning and Administration, Economic Development, Capital Improvement Projects, and Housing Programs. Public Service Programs On March 5, 2014 the City Council allocated $150,609 in CDBG funds to various public service programs. 'Faking into consideration the actual allocations to be received from HUD, the City Council must now reconsider and revise their approved funding to agencies to reduce the total allocation by approximately 3% ($146,200). In an effort to assist the City Council, staff has provided the following two options to reduce the public service allocations: Cory's Kitchen/VA Assistance Program $2,000 $1,950 $2,000 Church of the Redeemer Food Bank $8,000 $7.800 $8,000 C Domestic Violence Advocate $15,000 $14,550 $15,000 r 1 5GV Coalition for the Homeless $10,000 $9,700 $10,000 f T amity Service Center $28,500 $27,650 _ $28,500 [Graffiti Removal _ $30,000 $29,100 $30,000 ! Pride Platoon (BPPD) $21,985 $21,350 $19,000 Project Sister $2,850 $2,749 $1,499 _ Recreation /Sports Subsidy Program $12,350 $12,000 $12,300 -� Santa Anita Family Services $3,325 $3,250 $3,300 St ,John's Church Social Services $2,150 $2,100 $2,150 Youth Employment Program $14,449 $14,000 $14,449 TOTALS $150,609 $146,200 $146,200 As noted in the above listed table, Option I provides for an across the board reduction for all agencies. However, taking into consideration the needs and accomplishment history of each agency, staff recommends reducing funding only for specific agencies. For example, after discussing with BPPD Pride Platoon administrator, it was determined that the approved $21, 985 was insufficient to cover the expense of two sessions. Therefore, their allocation can be reduced to $19,000, which is sufficient to cover the expense for one session. The City Council may select Option 1 or 2 as noted in the above table, or option 3, which is to revise public service allocations as they deem appropriate. Administration Each year, the City may allocate a maximum of 20% of the annual CDBG entitlement allocation towards administration and planning. This includes staff costs and operating expense for the overall administration of the CDBG program and a portion for the required Fair Housing Services. Fair Housing Services is a HUD requirement to provide. Because of the reduction in CDBG funding this year, the amount allocated to the Housing Rights Center for Fair Housing services will be reduced from $8,000 to $2,500. HUD Section 8 Administration funds in the amount of $5,500 will be utilized to subsidize the gap. The maximum amount of CDBG funds that can be used for administrative services is $194,932 for FY 2014 -2015. Economic Development Programs - Section 108 Loan Repayment During the 2005 -06 Program Year, the City utilized a $3 million Section 108 program to support an economic development project that includes a Super Wa1Mart Department store and other commercial businesses. The Section 108 project is considered an economic development project that created employment opportunities to over 320 low -and moderate- income individuals. Section 108 was provided as a loan to the City under an agreement the loan be repaid with future CDBG funds. While the annual CDBG allocation continues to reduce, the amount owed to HUD for the repayment of the Section 108 loan increases annually through FY 2017 -2018. The payment does not begin to reduce until FY 2018 -2019. The amortization schedule below provides the amount of payments for the next seven years with the City's loan to be paid in full by August 1, 2021. As previously stated, the federal allocations have been reducing annually. This is the first time the City allocation is less than $IM, The City must consider the tremendous impact on its CDBG programs if these reductions continue, especially with the average of $506,000 already earmarked for the Section 108 Loan for the next seven years. Capital Improvement Projects Although there were requests for funding submitted for other CDBG Capital Improvement projects, due reduction of funding, the only allocations possible were for the two Capital Improvement Projects previously approved by the City Council in FY 201.2 -2013, which include $856,000 for the Storm Drain Project proposed on residential streets near Earl Avenue and Corak Street and $250,000 for the Barnes Park Improvement Project. Construction for both projects is underway. The amount reflected in the Annual Plan includes unexpended funds to date. ' '.:' .,! ,.. ,r �';� �..,,.. '::. , �. .'�> >� `i2 ; , . ,..:`.,3,i ' .,, r .� ��.���� „Rk,nl,�? � ����� �a a n�S �k 4 vrf�''C� 2I`k rr,� , ! T:.,, ,` ✓.� u Barnes Playground Improvements $250,000 $ 25,000 $225,000 Corak Storm Drain $856,000 $134,288 $721,712 FY 2013 -2014 $505,917 FY 2014 -2015 $506,813 FY 2015 -2016 $507,560 FY 2016 -2017 $507,509 FY 2017-2018 $508,308 FY 2018 -2019 $506,230 FY 2019 -2020 $505,542 FY 2020 -2021 $503,841 As previously stated, the federal allocations have been reducing annually. This is the first time the City allocation is less than $IM, The City must consider the tremendous impact on its CDBG programs if these reductions continue, especially with the average of $506,000 already earmarked for the Section 108 Loan for the next seven years. Capital Improvement Projects Although there were requests for funding submitted for other CDBG Capital Improvement projects, due reduction of funding, the only allocations possible were for the two Capital Improvement Projects previously approved by the City Council in FY 201.2 -2013, which include $856,000 for the Storm Drain Project proposed on residential streets near Earl Avenue and Corak Street and $250,000 for the Barnes Park Improvement Project. Construction for both projects is underway. The amount reflected in the Annual Plan includes unexpended funds to date. ' '.:' .,! ,.. ,r �';� �..,,.. '::. , �. .'�> >� `i2 ; , . ,..:`.,3,i ' .,, r .� ��.���� „Rk,nl,�? � ����� �a a n�S �k 4 vrf�''C� 2I`k rr,� , ! T:.,, ,` ✓.� u Barnes Playground Improvements $250,000 $ 25,000 $225,000 Corak Storm Drain $856,000 $134,288 $721,712 Housing Programs The reduction in funding also impacted the City's housing programs for FY 2014 -2015. As noted under Fiscal Impact, the reduction of CDBG funds might require the City to subsidize specific programs, such as Code Enforcement, and may have an effect on other source of funds including General Funds. Pursuant to CDBG regulations, housing programs are required to create or maintain decent affordable housing for low- income areas and residents. The City's CDBG Housing programs includel) Code Enforcement activities in CDBG designated low- income areas with the city; 2) homeowner rehabilitation grants offered to the extremely -low to low - income households with a preference to the elderly and disabled; 3) lead testing program which HUD requires for all CDBG and HOME rehabilitation projects; and 4) Rehabilitation Administration program that provides for the inspections, loan underwriting and all other operating cost of rehabilitation projects including the proposed ROEM development project. HOME Funds Projects funding with HOME funds include 1) 10% maximum allowed for planning and administration; 2) the restricted 1.0% required amount for a Community Housing and Development Organization (CHDO) Program_ Staff to continue seeking a CHDO to implement an eligible activity; 3) previously approved ROEM affordable housing development project; 4) Residential Rehabilitation Loan Program for low - income property owners of owner - occupied properties; and 5) Lead Abatement Grant Program to meet HUD's requirement for properties participating in rehabilitation programs. HOME Administration $25,264 ROEM Multi - Family Rental Development $1,800,000 �CHDO restricted funds (includes FY 2013 -2014) $75,302 Residential Rehabilitation Loan Program $72,594 Lead Abatement Grant Program $13,111 As a reminder, if ROEM is unable to secure tax credit funding by June 2014, the City will lose approximately $1.5M in HOME funds that will be recaptured by HUD on June 30, 2014. The recapture of funds is statutory and cannot be waived. Extensions for this deadline are also not available. Public Review Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. The draft plans were available for the required 30 -day comment period and public review at City Hall, 3rd floor and the Esther Snyder Community Center beginning April 7, 2014 and concluding at tonight's public hearing. 1 A ® SAN GABRIEL,1 0 �co' VALLEY ORgTED JAN�P�y MA INII Prepared by: Baldwin Park Community Development Department 14403 E. Pacific Avenue, Baldwin Park, CA 91706 (626) 960 -4011 The CPMP Second Annual Action Plan includes the SF 424 and Narrative Responses to Action Plan questions that CDBG, HOME, HOPWA, and ESG grantees must respond to each year in order to be compliant with the Consolidated Planning Regulations. The Executive Summary narratives are optional. aMMOTORM A. Executive Summary As a designated entitlement jurisdiction, the City of Baldwin Park annually receives federal funding designated to assist in the development of viable communities by supporting projects that provide decent housing, sustain suitable living environments, and expand economic opportunities iitiCS primarily for ivvv- and s%iv state -ii eiv� i e persons. The City is required to develop an Annual Action Plan for the use of these funds which serves as the means to meet the application and submission requirements for two (2) entitlement formula programs: Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME). This Annual Action Plan outlines the activities which will be undertaken during the program year beginning July 1, 2014 and ending June 30, 2015 programs and activities described in this plan are intended to primarily benefit low- income and moderate - income residents of the City of Baldwin Park, neighborhoods with high concentrations of low -- income and moderate - income residents, and the city as a whole. This plan is the product of extensive public outreach, consistent with the City of Baldwin Park's 2010 -2014 Five -Year Consolidated Plan. This public participation has included multiple public hearings, and consultation with agencies, groups, and organizations involved in the development of affordable housing, and providing a suitable living environment for low- income and moderate - income residents, and /or provision of services to children, elderly persons, persons with disabilities, and homeless persons. A complete draft of this plan has been made available for public review and comment for a 30 day period beginning April 7, 2014. The availability of both the draft plan and the final plan was advertised in the local newspaper and the complete documents were available for review on the City's website (www.baldwin park. com) and in print form at the Housing Department, City Hall. The Citizen Participation Plan is instrumental in obtaining input from the community and organizations in designing programs that will best meet the needs of the low -and moderate - income populations. • ss s M11 FEW AS required by the Department Of Housing and Urban DeVe|OpDlHDt (HUD) Rules and Regulations, the City complies with regulation 24CFR91.105. Citizen Participation Plan for |OC8| governments. Further diSCUSSiOn about the Citizen Participation PPVcBSS including efforts to broaden participation, for the cFeEdiUD of the 2014-2015 AC[iQO Plan, along with public comments and the City's PeSpVOSeS is included in the Managing the Process and Citizen Participation sections Of this Plan. The activities and accomplishment goals outlined in this document are based on the Federal Fiscal Year 2014-2015 available funding as outlined below. Limits on Program Administration expenses have been calculated as follows: Table 2: Proqram Administration Caps CDBG FY 2014-2015 Entitlement $974,659 FY 2014-2015 Entitlement $974,659 $252,641 $1,227,300 Estimated 2014-2015 Program Income $0 $20,000 $20,000 Unexpended Prior Year Funds $1,026,712 $1,713,630 $2,740,342 Estimated Total Funds Available $2,001,371 $1,986,271 $3,987,642 Limits on Program Administration expenses have been calculated as follows: Table 2: Proqram Administration Caps The limit on public service activity expenditures has been calculated as follows: Table 3: CDBG Public Service Activity Cap CDBG FY 2014-2015 Entitlement $974,659 FY 2014-2015 Entitlement $974,659 $252,641 $1,227,300 Estimated 2014-2015 Program Income $0 $20,000 $20,000 Administrative Cap Allowance 20% 10% Administrative Cap $194,932 $27,264 $222,196 The limit on public service activity expenditures has been calculated as follows: Table 3: CDBG Public Service Activity Cap The required HOME set-aside for Community Housing Development Organizations KCHO[>'s\ is calculated as follows: Table 4: HOME CHDO Set-Aside Calculation CDBG FY 2014-2015 Entitlement $974,659 Estimated 2014-2015 Program Income $0 Public Service Cap Allowance 15% Public Service Cap $146,199 The required HOME set-aside for Community Housing Development Organizations KCHO[>'s\ is calculated as follows: Table 4: HOME CHDO Set-Aside Calculation The following table outlines the City's planned expenditures in compliance with these regulatory requirements for the 2014-2015 Program Year. -ifth Program Year Action Plan 2 FY 2014-2015 Entitlement $252,641 Minimum CHDO Set-Aside Percentage 15% Minimum Required CHDO Set-Aside $37,896 The following table outlines the City's planned expenditures in compliance with these regulatory requirements for the 2014-2015 Program Year. -ifth Program Year Action Plan 2 Anticipated pFUgn@nn 8CCODlD|iShnneDtS are detailed in the Housing, HODlekes8neSS. {|00DlUOhv Development, and Non-Homeless Special Needs sections of this report as well as in the project worksheets for the individual planned activities. The table be|Ovv C8OOp8reS the g03|S of activities supported with 2014-2015 pFDgr8nn year funds with those identified in the 2O1O-2O14 Consolidated Plan. Table 6: Summary of 2014-2015 Goals vs' Five-Year Goals Activity Accomplishment Units Plannecl CDBG Administration Cap $194,932 $194,932 CDBG Public Service Cap $146,199 $146,199 HOME Administrative Cap > $27,264 $27,264 HOME CHDO Set-Aside < $37,896 $37,896 Anticipated pFUgn@nn 8CCODlD|iShnneDtS are detailed in the Housing, HODlekes8neSS. {|00DlUOhv Development, and Non-Homeless Special Needs sections of this report as well as in the project worksheets for the individual planned activities. The table be|Ovv C8OOp8reS the g03|S of activities supported with 2014-2015 pFDgr8nn year funds with those identified in the 2O1O-2O14 Consolidated Plan. Table 6: Summary of 2014-2015 Goals vs' Five-Year Goals Activity Accomplishment Units 2010-2014 Five-Year Goals 2614-2015 Program Year Goals Public Facilities (General) Public Facilities 2 1 Street Improvements People Served/Area Benefit 2000 0 Storm Drains People Served/Area Benefit 500 1623 Public Services (General) People Served 15000 1810 Senior Services People Served 750 200 Youth Services People Served 2000 124 Battered and Abused Spnntmp� People Served 20 180 Crime Awareness People Served 250 361 Child Care Services People Served 225 0 Removal of Architectural Barriers Public Facilities 2 0 Construction of Housing Housing Units 20 73 Direct Homeownership Assistance Households Served 12 0 Rehab; Single-Unit Residential Housing Units 12b 4 Rehab; Multi-Unit Residential Housing Units 10 72 Lead-Based/Lead Hazard Test/Abatement Housing Units Abated 60 4 Code Enforcement Housing Units Inspected 6000 1500 C1 Building Acquisition, Construction, Rehab Businesses 2 0 Planned Repayment of Section 108 Loan Principal Other 5 1 General Program Administration Other N/A N/A Fair Housing Activities (subject to 20% Admin cap) Households Served 100 150 HOME Admin/Planning Costs of PJ Other N/A N/A Tenant based rental assistance Households Served 40 0 4. Activities The following tables list the activities and programs that will be supported using Consolidated Plan program funds during the 2014-2015 Program Year. The FY 2014-2015 C[)B{] 8|k]C8tk}O will be $974.659. In addition, the City will be programming $1'O20'712inUD8xpeOd8d prior year funds. AS@ result, the City will have $2'001.371 in CDBG funds available for pPOgr8OlnliOg to eligible activities. Eligible Fifth Program Year Action Plan 3 City of Baldwin Park activities are required to meet at least one Of the three {|[lBG p[Dg[G0 N@bQDa| Objectives, which @F8: 1> to @SSiGt |OVV and moderate-income pe[S0nS' 2\ aid in the prevention or elimination of slum or blight, and 3\ meet Urgent cO00Unib/ needs. The City of Baldwin Park will Spend its 8||oC8tiOD Of P[Ugr@[n Year 2014-2015 CD0G funding for the following CDBG eligible activities. In addition, projects funded in prior years that have not yet been completed will continue into the new program year. CDBG Program Activity Budg6t CD13G Administration CDBG Program Administration $192,432 Fair Housing Services $2,500 Sub-Total $194,932_ CDBG Public Service Cap Activities Baldwin Park Police Departrnent Pride Platoon $i9'000 Cory's Kitchen —Veteran Assistance Program $2,000 Domestic Violence Advocate $15,000 ESGV Coalition for the Homeless $10,000 Family Service Center $28,500 Graffiti Removal $30,000 Project Sister $1.500 Redeemer Food Bank $8,000 Saint John the Baptist Church Parenting Classes $2,150 Santa Anita Family Service $3,300 Sports Scholarships Program $12,300 Y(outh Employment Program A AO Sub-Total 1 46,199 CIDBG Non-Public Service Cap Activities Code Enforcement Program $121,713 Section 108 Loan Repayment $506,812_ Storm Drain $721,715* Lead Testing $5,000 Rehabilitation Administration $60,000_ Rehabilitation Grant Program $20,000 Barnes Park Improvement Program $225,000* Sub-Total $938,525 *Balance of unexpended funds from multi-year projects. The FY2O14-3O15 HOME allocation will bB$252'841.\O addition, the City estimates that it will receive $20,000 in pnOg[8nn iDCOrDe and will be p[Ogr8no[OiOg $1'713'830 in unexpended prior year funds. AS 8 result, the City will have $1.986'271 in H(]K8E funds @V@i|ab|8 for programming t0 eligible activities. The fundamental purpose of the HC>KAE PPUg[@nn is to preserve and increase the Supply of decent, Safe' and sanitary affordable rental and owner-occupied housing for persons at 8096 or below the BG|dVViO Park County area median household income. Federal FeQV|8d0OS require that |OC8| QOve[D0eDtS provide match to HOME funded projects (excluding funds allocated t0 CHOD projects and pr0Q[@Dl administration) with non-federal resources. However, the Fifth Program Year Action Plan 4 Cit of Baldwin Park City has obtained an exemption from the match requirements. The Program Year 2014- 2015 HOME funding will be distributed as follows according to specific HUD program caps: HOME Administration Home Program Administration $25,264 Sub-Total $25,264 CHDO Activity No project identified at this time $37,896 Sub-Total $37,896 HOME Activities Home Improvement Residential Loan Program $110,000 Multi-Family New Development Program $1,800,000 Lead Abatement Program $13,111 Sub-Total $1,923,111 HUD has encouraged grantees to incorporate performance-based standards in project selection and contracting with consolidated plan funds. As a result, for the 2014-2015 program year the City will focus on outcome accomplishments rather than output accomplishments. All reimbursement requests will still require documentation as proscribed in the appropriate Federal regulations and City policies. 6. Summary of Objectives and Outcomes Consolidated funds for the 2014-2015 program year will be allocated among the following nationally reportable outcomes, which have been established by HUD: SL-1: Availability /Accessibility of Suitable Living Environment SL -1.1 Decrease crime in neighborhoods and communities • Baldwin Park Police Department Pride Platoon • Graffiti Removal Program SL-1.1 Support a continuum of services in support of the City's and County's effort to end homeless • ESGV Coalition for the Homeless SL-1.3 Provide access to local public facilities that contribute to community and neighborhood development • Barnes Park Improvement Project JMMN•,.ram Year Action Plan 5 Cit of Baldwin Park SL-1.4 Provide youth with appropriate health, recreational, educational, and other services that help them to develop into well-rounded, well- adjusted and independent adults • Recreation /Sports Scholarship Program • Project Sister - Anti-bullying Awareness Program SL-1.5 Provide quality supportive services so elderly residents can live as independently as possible • Santa Anita Family Service SL-1.6 Help persons with special needs live as independently as possible • Redeemer Food Bank • Domestic Violence Advocate • Cory's Kitchen Veteran Assistance Program SL-1.7 Contribute to the well-being of individuals, families, and neighborhoods • Family Service Center • Saint John the Baptist Church Parenting Classes SL-3: Sustainability of Suitable Living Environment SL-3.1 Decrease crime in neighborhoods and communities • Graffiti Removal SL-3.2 Encourage the continued maintenance and improvements of infrastructure • Storm Drain Project SL-3.3 Prevent and arrest the decline of the physical conditions of neighborhoods and communities • Code Enforcement Program EO-1: Availability/Accessibility of Economic Opportunity EO-1.1 Provide youth with appropriate health, recreational, educational, and other services that help them to develop into well-rounded, well- adjusted and independent adults • Youth Employment Program EO-1.2Stimulate Business investment and job development to build vibrant, self-sustaining communities • Section 108 Loan Repayment - Economic Development Fifth Program Year Action Plan DWI: Availability/Accessibility of Decent Housing DH-1.1 Preserve and improve the existing housing stock and ensure equal access ° Home Improvement Residential Loan Program ^ Rehabilitation Grant Program ^ Rehabilitation Administration ^ Lead Testing Program ^ Lead Abatement Program ^ Code Enforcement Program ^ Fair Housing Services DH-2.1 Expand the supply of affordable rental and homeownership housing ^ Development ofMulti-Family Housing —R(]EK8 Baldwin Park Transit Affordable Housing Development DH-2.2 Preserve and improve the existing housing stock and ensure equal 000eaa ~ Section 8 Rental Housing Program ^ Public Housing Program DH-3: Sustainability of Decent Housing DH-1.1 Preserve and improve the existing housing stock anOf ensure equal uocmaa , Home Improvement Residential Loan Program ^ Rehabilitation Grant Program ° Rehabilitation Administration ^ Lead Testing Program ^ Lead Abatement Program ~ Code Enforcement Program ° Fair Housing Services 7. Evaluation of Past Performance |n September 2O13'The City completed the Consolidated Annual Performance and Ev@|U@ii0n Report for the 2012-2013 program year. The Q08|S and objectives for the reporting period were based OO priority needs identified in the 2010-2014 Five-Year Consolidated Plan. More than 23 activities were funded during the 2012-2013 prOg[8no yg8[ The collective impact of these activities [eSU|t8d in 8UbStardi8| improvements 10 the lives and neighborhoods Of the City's low-and moderate-income residents and persons. The City was on target to meet its Fima-fB8[ Goals as established Under the 2010-2015 {}VOSO|id8ded Plan. Fifth Program Year Action Plan 7 During the 2012-2013 p[Dgr@nn year, measurable progress was nn@d8 on the majority Of the five-year goals established in the 2O1U-2O14 Consolidated P|80. Once again delays were BOCOuOt8[8d with capital innp[OV8[nent projects, making it difficult to complete the activity and report total accODlp|iShnn8OtS by the dOSe of the pn]g[@[n year. H0vvewe[' capital improvement projects 8FetypiC8||yCQnnp|et8d in subsequent program years. B. General Questions f. Describe the geographic areas of the jurisdiction (including areas of low income families anmkor racial/minority concentration) in which ass/stance will be directed during the next year. Where appropriate, the jurisdiction should estimate the percentage of funds theiurismycdon plans tn dedicate tmtarget areas. According to the American Community Survey (ACS) estimate (Census 2010), there are 77,089 people living in the City. There are 8tOt3| of 18'421 housing units within the City. The [@Ci@| makeup of the City is 37.1 pe[C8O[ White, 1.2 percent African A08[iC8O' 0.7 percent American Indian and Alaska Native, 14.1 percent Asian, O.1 percent Pacific |S|8Rder' 44.2 percent from other races, and 2.5 percent from two (2) or more [8CeS. Ethnically, Hispanic or Latino of any [@Ce makes up 79.8 percent of the population. The majority Of the gBDe[8| priorities in the Strategic Plan are focused OD meeting the housing and community development needs Of low- and moderate-income households and neighborhoods throughout the ��ity� ThiS iD�|ud��th� (�DB(� B8O8fitS�rviC��P�@S (commonly referred to as CDBG Target Areas), which is made up of census tracts/block groups that are comprised of predominantly (at least 5196\ low- and nlOde[Gte-iOcOrOB residents (see Table 10\. Table 9: Low and Moderate income Gmnsum )racts/tS/ouwu^»mmpm Tract Block Group Low/ Mod Population Total Population Low/Mod % 404701 1 1409 2451 57.5 404701 2 1011 1330 76.0 404701 3 590 1107 53.3 404701 4 554 898 61.7 404702 1 1665 2963 56.2 404703 1 423 693 61.0 404703 2 1702 2902 58.6 404801 1 788 1522 51.8 404801 3 990 1786 55.4 404801 4 879 1623 54.2 404802 2 1117 1740 64.2 404903 1 541 1004 53.9 405002 2 515 888 58.0 405102 1 1746 2992 58.4 405201 1 941 1754 53.6 405201 3 1179 1499 78.7 405202 1 1129 1451 77.8 405202 2 1785 3347 53.3 406900 4 244 393 62.1 407001 2 372 656 56.7 Fifth Program Year Action Plan 8 2. Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next year and the rationale for assigning the priorities. Because the primary n@tiOOG| objectives Of the Consolidated P|8D p[OgrGDlS are 1O benefit low-income and moderate-income residents, the City's CDBG program funds will be targeted to |ON+\Dc0nle and moderate-income neighborhoods and activities that benefit the City as G vvhO\e' the majority of vvhOSe residents are low- and moderate- income. The map bdOVV (Map 1) illustrates the areas where COOSO|id8t8d Plan activities will occur within the City during the 2014-2015 Program Year (CDBG Target Area). C[)BG Target Areas are defined as geographic |VC8UODS within the City boundaries where 51% or more of the households residing in those areas are low- to moderate- income. Based On the 2000 [>eOSuS' 48% (20 of 41) of the census tracts in the City qualify 8SCDBG Target Areas. Activities, such 8S housing rehabilitation D[infrastructure improvements, which will involve scattered sites, are not shown. The City proposes t0 utilize its funding for fiscal year 3014-2015 to finance a variety Of hOUSiOg' cDOOOOUOity development, and capital iDlpnDVem8Ot projects. The majority of the funding will be used tOfinance projects targeting |Dw+8nd moderate-income individuals and families throughout the City including those in SpeCj8| needs C@tegV[/eS such as elderly persons, and homeless pe[SOOS. Based on Census 2OOO data, 48.8O percent of the pOpU|@tiVD in the City of B@|dvviO Park is identified as low- and moderate-income households. The plan for geographic distribution of resources and projects identified as serving an area benefit is based in part on the geographic distribution of low- and moderate-income households throughout the City. The following DlGp (Map 1\ shows the |0vv- and moderate-income areas /C[>BG Target Areas). Fifth Program Year Action Plan !41 Fifth Program Year Action Plan 1# 3. Describe actions that will take place during the next year bz address obstacles to meeting unmerservedneeds. [}UhOg the 2014-2015 P[OA[8n0 Year, the City will continue to support nonprofit agencies, the Baldwin Park Housing Authority, homeless providers, and special needs groups iD their goal t0 meet the UOderGenvHd persons Of the community. The City will partner with over half dozen non-profit service providers as well as the Recreation and Community Services Department, and Police Department to provide 0148'6S9iOCDBG funds tO support public service projects iDdUding8Dti-CrinneprOg[8n0. youth @CtiViU8S, graffiti removal, domestic violence 8dVOC@te' support services for G8OiO[S' hV[De|8SS services and fair housing aSSiSL8OCe. The City will utilize $040,715 in C|DBGfUnding for capital improvement projects in |Ovv-iOcDnlS neighborhoods including innpFOVeOOent8 to park facility and storm drain irDpnDVerneDtS. In addition, the City recently entered into an agreement with 8 for-profit developer for the development Of an affordable O0Uld-f8Dl/}y housing project. The City will continue to 3|1OC3te HOME funding to provide rehabilitation |O8DS and grants for low income owner occupied households to address health and S3fB[y and |88d based paint issues. The City will also Seek 8 Certified Housing Development Organizations /CHD{}S\ to partner with for eligible affordable housing projects. The City will continue to communicate with underserved population and its public service and housing partners as their needs change or the demand dramatically iDC[e@ses over the next year. The City will provide technical 8SGiSt8DCe to providers in the pursuit Of Federal, State, and other funding sources. The primary obstacle to meeting UDderGerved needs Of |OVV-incV08 and nlOde[8t8— iDCOD1e populations continues to be the availability of funds. C)[g8niz3tiODS serving these populations cODdOUe to experience significant reductions in funding from both gDVe[D0eOt8| and private SDU[ceS. R8dU[tiOOS in State funding tVthe City and the |OC8| budget have prohibited the City from being able to cover this funding gap, |9@v(Og Dl8Oy worthy and valuable programs unfunded or underfunded. This challenge is beyond the capacity Of the local jurisdiction tO satisfactorily address. 4. Identify the federal, state, and local resources expected to be made available 6p address the needs identified /nthe plan. Federal resources should include Section funds made available to the jurisdiction, Low-income Housing Tax Credits, and competitive 8VcK/nney-benhu Homeless Assistance Act funds expected tobeavailable to address priority needs and specific objectives identified /nthe strategic plan. With the elimination of the of State's Redevelopment Agencies, the |OC8| [eSOunC8S available for housing projects in FY2O14-2O15 continue LO drastically reduce. However, there are still state and |OCG| SOun:8S available to address the other needs identified in the Consolidated Plan. The f8deF@|' state and |OCa| [eSOUrCeS expected t0 be @V8i|@b\e in fiSSG| year 2014-2015 to carry out projects and activities identified in the Annual /\CtiOD Plan include: --i-ifth Program Year Action Plan City of Baldwin Park Federal Source: Amount CDBG $2,001,371 HOME $1,986,271 Section 8 Funds $4,069,260 Federal Safe Route /School $1,000,000 FEDERAL TOTAL $23,152,150 State and Local Sources: Amount Gas Tax $1,275,000 Prop C $200,000 Safe Route to School $500,000 Prop1B /TCR $1,682,000 Measure R $860,000 STATE AND LOCAL TOTAL $4,517,000 $27,669,150 Although specific funding is not earmarked for the City of Baldwin Park, the City created a partnership with Neighborhood Housing Services of Los Angeles County (NHSLA) to provide funding to its residents for housing programs. NHSLA funding can be used to subsidize City HOME and /or CDBG funding for rehabilitation or homebuyer programs. C. Managing the Process 1. Identify the lead agency, entity, and agencies responsible for administering programs covered by the consolidated plan. The Housing Department provides oversight and manage i Lei t of these federal programs for the City and is responsible for the preparation of the Consolidated Plan, the Consolidated Annual Performance and Evaluation Report (CAPER), and the Annual Action Plan. The Department works in concert with other jurisdictions, internal city departments, municipal agencies, public service groups, and residents to plan and carry out the activities proposed each year in the Annual Action Plan. 2. Identify the significant aspects of the process by which the plan was developed, and the agencies, groups, organizations, and others who participated in the process. The Annual Action Plan encompasses an application process whereby organizations, such as City departments, nonprofit social service agencies, and private for - profit businesses have the opportunity to submit proposals to fund projects that will eventually define the City's Annual Action Plan. The primary objective of the CDBG and HOME programs is to provide decent housing and a suitable living environment with expanding economic opportunities principally for low- income and moderate - income persons. The Housing Department staff conducted extensive outreach to engage a wide range of agencies, groups, organizations, and residents in the process of developing the Action Plan. This process included: a. A public application process for community -based organizations to apply for project funding in program year 2014 -2015; b. Discussions with several City departments to help identify eligible projects for the coming program year; c. Meetings with other departments to identify potential housing projects for the coming year; d. Public meetings to allow public service agencies and stakeholders to present their applications and their programs; NUNIMtram Year Action Cit of Baldwin Park e. Public Hearings meetings to receive public testimony on the proposed Annual Action Plan. 3. Describe actions that will take place during the next year to enhance coordination between public and private housing, health, and social service agencies. The City continues to work in consultation and coordination with a wide -range of public and private agencies, local jurisdictions, housing developers and providers, social service agencies, and community residents in the development and implementation of strategies identified in this Plan. In particular, the Housing Department staff regularly attends regional meetings and works on a continual basis with the City's Housing Authority and many others to coordinate joint efforts relating to homeless issues, affordable housing needs and conditions, special need populations, and community development activities. D. Citizen Participation As required by the Department of Housing and Urban Development (HUD) Rules and Regulations, the City complies with regulation 24 CFR 91.105, Citizen Participation Plan for local governments as outlined. The City has adopted a citizen's participation plan that sets forth the City's policies and procedures for citizen participation. A complete copy of this Citizen Participation Plan may be found at the Housing Department. During the preparation of the 2014 -2015 One -Year Action Plan, the City of Baldwin Park solicited widespread public participation and input through surveys, workshops, community meetings, and public hearings. The following is the Funding Application and Citizen Participation schedule: Table 10: Citizen Participation Timeline Date Action Description Funding Availability and Community Meeting Advertisement published in San Gabriel Valley Tribune. CDBG Funding Application made available electronically via November 11, 2013 the City website, e -mail, mail, or hard copy pick up at City Hall. Letters sent to community -based organizations and agencies inviting CDBG funding proposals for FY 2014 -15. Application Deadline for submission of CDBG funding December 5, 2013 proposals from community-based organizations and agencies. November 7, 2013, and Two (2) Community Meetings held to gather public input on February 6, 2014 funding priorities. March 5, 2014 First Public Hearing to solicit community input regarding public service programs and funding recommendations "Notice of Public Comment Period" on draft Action Plan April 7, 2014 published in San Gabriel Tribune. Draft Action Plan with funding recommendations made available for public review. May 7, 2014 Public Hearing before the City Council Fifth Program a Action 2. Provide a summary of citizen comments m' views mnthe plan Written comments - 3. Provide a summary of efforts made hmbroaden public participation in the development of the consolidated plan, including outreach tmminorities and non-English speaking persons, as well ms persons with disabilities. The components Of the citizen participation plan discussed above have been designed with the explicit \DteO1i0D of accommodating and enCOU[8QiOg participation by |Ovv- and moderate-income residents, residents Of |0m+ and moderate-income O8\ghbO[hOOds' nQeDlbe[S Of minority gnJupS, persons with limited English 8ki\iG' and persons with disabilities. In addition to these 8ffOrtS' the City adopted the Five-Year Consolidated Plan. The p|8O was guided in |8[g8 part by the FeSU|tG of an extensive public opinion naSe8rCh pnDDeSG. This process included G survey conducted in Spanish and English. The results of the outreach played a primary role in the development of the Consolidated Plan. P|GD development cODSU|t@dOOS in conjunction with the Consolidated Plan and Annual ACLiDA P|GD planning pnDCeSS included specific targeted outreach to service pnDVide[S' nubneCipientS involved in the delivery of eligible pnJg[3Dl activities to eligible pOpU|8tiOOS. These consultations involved the active participation Of members Of minority groups, low- income and moderate-income individuals, penSDOS with limited English sk\||S. and individuals with disabilities. The City also conducted extensive OUt[e8Ch to inform |OC8| agencies [8g8nj\Dg the opportunity to apply for COBG funds. Outreach included 8 public notice for availability of funding, a letter mailed to each interested agency, and technical assistance to aid those public service agencies with application preparation. Finally, the City reviewed its CDnnp|i8OCe with Fair Housing and Equal Opportunity requirements as part of its update to the AD8|ySiS of |0lpediO0eO[9 to Fair Housing Choice. Publishing the Plan for Public Review and Comment The 2O14-2O15 Action Plan was made available for public review and comment for @3O- day period beginning April 7'2O14 through May 7,2O14. Notice of availability Cf the Draft Action Plan and locations where the plan COU|d be reviewed were published in the |OC8| newspaper. Copies of the draft 2O14-2015Action Plan were available for viewing in the following public locations: Esther Snyder Community Center 4181 Baldwin Park Blvd. Baldwin Pork, CA 91706 CityofBa|dwinParh — HouningDeportment 14403 East Pacific Blvd (3mFloor) Baldwin Park, CA917OG Fifth Program Year Action Plan 14 City of Baldwin Park A public hearing to present the funding recommendations and receive public input on the 2014-2015 AOnU@| Action MgO was held OD March 5, 2014' before the City of Baldwin Park City Council. During the 30-day review period' the public was also invited to submit cOrO0eDtS in vx[iUOg directed to: CityofBa|dvvnPork — HouaingDeporbnent 144O3 East Pacific Blvd (3rdFloor) Baldwin park. CA 91706 Attn: SuzieRue|ae. Housing Manager 4. Provide a written explanation of comments not accepted and the reasons mhD/ these comments were not accepted. AS @ result of the public meetings, the COBG Advisory Committee proposed funding allocations for public service p[OgnSDlS. which was presented to the City Council at the public hearing OD March 5'2O15. OVhOg the W1@nCh 6m public hearing, representatives from public service agencies made presentations tO the City Council regarding their funding application. � « \^ ��8�ed: �pin?�nf� n - March 5, 2014 public hearing `= , , . - NONE May 7, 2014 public hearing. E. Institutional Structure Y. Describe actions that will take place during the next year to develop institutional aburtumm The Housing Department of the City of Baldwin Park is responsible for the administration of the two entitlement grants (C[}BG and HOME). The Housing Department has staff that is specifically responsible for the 8dOl\OiGtr8ti0O. implementation, and the nlODifO[iDg of pnOg[8OlS funded with these sources. In conjunction with other City departments, such as Public VVO[kS, Park, F{eCFeadOD and Community S8n/iCeS. and Community Development, staff will C0OiiDUe to identify the CO[DnlUD\ty'S greatest needs and 8||OC8te resources accordingly. Housing staff will continue to work with for-profit and DoO'p[Ofi[ developers and |8Dd8[S to facilitate the irDpn0VenneOt. preservation, and/or CFe8d0D Of GffVnd8b|e hOUSiOQ opportunities for |ON+ t0 moderate-income h0USehO|dS within the City. Furthermore, the City will continue tO work 0n coordinating activities with Los Angeles County agencies such as the Department of Public Social Services and the Department of Mental Health, t0 continue to meet the needs of the City's special needs populations by providing services and affordable housing opportunities. In addition, the City will continue to innp[OVe internal p[0CeSSeo regarding the 8)|0CGtion and GdOliDiS[[@tiOn of all federal and state funded p[OAr8OlS by identifying structural gaps and eDh8DCiOQ pn3t000|S to @}/Ovv for greater accuracy in reporting and monitoring. Internally, Housing staff will continue t0 eOh@DC8 project CO0rdiD8UOD between the Department and other City departments FeSpnOSib|8 for administering HUD funded Program Year Action Plan 15 projects. ON of Baldwin Park This will continue to ensure COnnnluOic8tion' CUD[dinGdOO and greater accountability on city administered projects. F. Monitoring Y. Describe actions that will take place during the next year to monitor its housing and community development projects and ensure long-term compliance with program requirements and comprehensive planning requirements. Recipient Monitoring In order for the City to monitor itself, the Housing Department, the agency charged with administering and implementing the AODUG| Action P|@O, has developed an internal management plan to @S8Ure the proper and timely iOOp|8Olent8tiOD of the strategic plan and the 8DDU8| plan. Procedures have been put in place to 8SSUFe proper compliance with all program requirements for the C[}BG and HC}W1E entitlements. Since the CAPER is not completed uOU| September of each year, an @D8|ySiS of the CO[npgriS0O of the achievements of the recently completed p[Og[3no year CGOnOt be measured against the goals identified in the strategic p)3D until that time. Most adjustments to the annual plan must be made every other year to try to meet the stated gO8|S of the five-year strategic plan. The Housing Division also nn0DitO[S the arROUOt of available funding utilizing the |[}|8 and the City's accounting system to assure that UOCOO101itted and expended funding does not exceed allowable HUD-recommended levels. Sub-Recipient Monitoring The City of Baldwin Park's Housing Department is responsible for oversight Of all designated sub-recipients of CUBG and HOME funds and will p8Ff0rDl the fO||OvviDg tasks: " Distinguish between SUb-necipieDtS' contractors, and other entities, • Execute written agreements containing all required elements before providing funds t0SUb-neCipieOtS' • Review On 8 monthly b8SiS' sub-recipients in order to determine that program requirements are being met; and " Take effective corrective and remedial 8CtiODS toward sub-recipients who do not COrDp|y. AGUb-neCipient Grant Monitoring policy has been developed ensures that Sub-recipients CVnnp|y with {}MB Circular A-138 [8gU|otiODS GS well as City policies and procedures. The City's Staff conduct program monitoring and audits of the Sub-Recipient's or Service Provider's records and facilities throughout the program year. The Housing Department's goal isto visit every sub-recipient each ye8[, but due to time constraints and the volume of programs being funded, it is not always possible to d0 SO. Therefore, by C@[8fU||y examining sub-recipients' past perfO[O0@nC8' the Housing Fifth Program Year Action Plan 16 City of Baldwin Park Department will conduct 8 risk assessment to identify which sub-recipients require @ more comprehensive monitoring. High-risk sub-recipients might include: • Sub-Recipients new to the CDBG, HOME or HPRP programs; • Sub-Recipients that have BXpehHDCBd turnover in key staff positions or change in QO8|S or direction. ° 8Ub-R8Cipi8Ob5 with p[eVi0US compliance or performance problems including failure to meet schedules, submit timely reports, or clear monitoring or audit findings. = Sub-Recipients carrying out high-risk activities (such as economic development); and ° Sub-Recipients undertaking nlU|tip/8COBG and HOME funded activities for the first As part of its 0OOit0hOg responsibility, the City Sh8|l review the quarterly compliance [epOd8. the @OOU8| single audit required of those Sub-Recipients or Service Providers subject to 24 CFR Part 44.0, and all financial iDf0nnGtiOD of the Sub-Recipients or Service Providers in order [0 conduct risk 8SSeSsDleOtS, to ensure production and accountability, to ensure compliance with C[)BG Or HC)K8E and any Other federal requirements, and to evaluate their organizational and project performance. The monitoring activity and audits ShG|| be by telephone, desk and/or an annual on-site visit as more fully set forth below. a. Program Monitoring The Sub-Recipient or Service Provider shall rn8iDt8iO financial, p[Ogr@nnnn@dC. statistical and other supporting FBCDnd9 of its operations and fiO8UCi8| activities in @CCDrd8OQe with the requirements of the Housing and CoDl[DUDitv Development /\Ct and itS FpgU|8tiOOS@Dd 8peCihCG||ysha|| prepare and maintain the following records and reports to assist the City in nl8iD[8iOing its r8CO[d keeping nBqUi[8rneDtS: 1\ Reports: o\ Payment Request form. b) Quarterly reports to the City of Baldwin Park as shown on the Compliance Report commencing July 1, and ending annually. 21 Records: @\ Documentation of the income level as defined by the HUD Guidelines Set forth on the Compliance Report of persons and/or families participating in or benefiting by the GUb-ReCipieOt's or Service Provider's program. U\ DOCUrDeOtGtioD of the number of persons and/or families participating in or benefiting bv the GUb-F|eCipieOt'snr Service Provider's program. C\ Documentation of all CD0G or HOME funds received from the City or other funds to operate the program herein by Sub-Recipient O[Service Provider. d\ Documentation of expenses and pPOCUnaDl8Dt as identified in the 8ub- RedpieDt'SO[ Service Provider's Annual Program Budget. b. Monitoring Processes The monitoring process can include one Ora combination of: 1 \ Desk Reviews: Fifth Program Year Action Plan City of Baldwin Park Reviews of financial and narrative reports, audit reports, correspondence and other documentation provided by the Sub - Recipient; 2) Telephone Contacts: Direct communication with the Sub - Recipient by telephone to ask or answer questions and check on the progress of the project; and /or 3) On -Site Monitoring: Once during the term of the grant agreement, an authorized representative of the City will conduct an on -site audit of selected Sub - Recipients or Service Provider's facilities. The on -site audit shall assess the Sub - Recipient's or Service Provider's compliance with CDBG or HOME regulations by a review of the program source documentation regarding compliance with the national objectives including documentation for all invoices paid, a review of Sub - Recipient's or Service Provider's financial records, a tour of the facility, and a review of Sub - Recipient's or Service Provider's policies and procedures. The City shall follow -up the on -site audit with a standardized letter stating the concerns, findings, and corrective actions required to bring Sub - Recipient or Service Provider into compliance with federal regulations. c. Monitoring Reports Should Include 1) Background of the project /program; 2) Current findings (positive or negative) and follow -up on previous findings; 3) Recommendations (if any) for corrective action with a timeline for implementation; 4) Observations; and 5) Technical assistance provided to the Sub - Recipient. d. Monitoring for CDBG Projects and Programs: During fiscal year 2014 -2015 the CDBG monitoring will include a combination of desk reviews, telephone contacts and selected on -site monitoring of the Sub - Recipients to assess compliance with CDBG regulations. e. Monitoring for HOME Projects and Programs: On rental projects, the City of Baldwin Park performs on -site inspections to determine compliance with property standards no less than once every three years for projects containing 1 to 4 units; once every two years for projects containing 5 to 25 units; and once per year for projects with 26 or more units. During the month of April, staff reviews tenant's incomes via a self - certification process on an annual basis. During on -site inspection, housing staff reviews full tenant income verification. Staff also verifies that rents on HOME assisted units conform to current HOME rent limits. �P►L�i iT if:7��_1►L��; Fifth Program -a Action City of Baldwin Park A Davis -Bacon compliance staff member oversees any projects that require Davis Bacon compliance. In addition, we have improved our process and bid documents to include all necessary information that must be included in a sub - recipient's contract for construction projects including but not limited to: • HUD Form 4010 — Federal Labor Standards Provisions • HUD Form 2992 — Certification Regarding Debarment and Suspension • The appropriate wage determination • A copy of the "Notice to All Employees" poster, to be posted at job site • A copy of the "Contractor's Guide to Prevailing Wage Requirements for Federally- Assisted Construction Projects ", which is to be provided to the prime contractor The compliance staff member will conduct site visits, conduct employee interviews, and check the weekly payroll forms for accuracy and compliance. MINORITY AND WOMEN BUSINESS OUTREACH PROGRAM There are several practices and procedures in place within the City to encourage the participation of Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) in its contracts and construction projects. Minority utilization is also greatly encouraged in all hiring practices with regard to City projects. The City encourages the utilization of minority and women -owned businesses and low - income local residents by: A. "Doting that I`� BE/`,VBE businesses are encouraged to participate in all bid ads advertised. B. By encouraging the local and area MBE /WBE certified businesses to participate in City activities. C. By working with the area Employment and Training Office, Job Training Partnership Act, to set up a referral system between area contractors working on City projects and local low- income persons seeking training and /or employment. In addition, on HOME funded activities, the City will: A. Make every reasonable effort to encourage the use of minority and women's business enterprises in connection with HOME assisted activities. B. To the maximum extent possible, seek the inclusion of minorities and women, and businesses owned by minorities and women in the areas of real estate, construction, appraisals, management, financial services, investment banking, lending, underwriting, accounting, and legal services, in all contracts entered into by the City and such persons or entities, public or private, in order to assist in the activities funded by the HOME Program. The City will make an effort, as part of its minority outreach, to establish procedures to include minorities and women, and minority and women owned businesses located in the City in the development and implementation of its HOME Program activities. Fifth Program Year Action Plan 19 The City will take several actions to eDSU[8 compliance with housing cOd8S' consistent with the requirements of Consolidated Plan programs. A. All properties assisted with either Lead Paint Abatement or Housing Rehab funds will be inspected prior to 8SSiS[8nce by G trained inspector for code oOQOp|i@nC8 and require that violations be addressed as @ condition of funding. In Dl8Oy C@SeS' the rehab project will 8SSi8t in addressing the violations. |nSpe[tO[8 will continue to monitor projects thn0UghOUtcoOS[nJCtiOO. B. All projects assisted with HOME funds will be monitored subsequent to completion consistent with the regulations Of the program. {}[)BG funds will be used t0 support the City's code enforcement p[0gn8Dl. Code enforcement activities supported with FY2014-2O15{}D0G funds will b8 targeted inlow- and G. Lead-based Paint 1. Describe the actions that will take place during the next year to evaluate and reduce the number of housing Units containing lead-based paint hazards in nrchow tn inryin-a-qn- the inventory of lead-safe housing available to extremely low-income, low-income, and moderate-income families, and how the plan for the reduction of lead-based hazards is related to the extent of lead poisoning and hazards. Baldwin Park's Housing Department implements the Residential Rehabilitation Program. The Department notifies all Residential Rehabilitation P[Vg[8Dl 3ppUC8OtS about the hazards of lead-based paint by providing them with 8 pamphlet addressing the lead- paint hazards. These pamphlets are provided jn English and Spanish. In 8ddhUOn' during the 2014-2015 P[Ugn3nl Year, $5,000 in COBG funds will be used to conduct |88d based paint testing for properties being rehabilitated through the City's housing programs. An additional $13,111 in HOME funds will be used tO provide grants to eligible OvvnenG of properties utilizing the City's Re8id8DU@\ Rehabilitation P[0g[aDl where lead based paint iapresent. Individuals who are not participating iO any Of the City's housing programs are referred tO the Lou Angeles County Deportment of Public Health where they can be assisted through the Childhood Lead Poisoning Prevention Pn3gn@Dl /CLPPP\. The CLPPPvv8S established in 1881' as a FeSU|t of the California legislature mandating the California Department of Health Services (C[}HG) to develop and enact a standard of care for identifying and no@O8giOg children with elevated blood lead levels. CLPPP, funded by the C[)HG' is structurally p|8Q8d under two PnOgn8nos within Department of Public Health, 1\ the K88te[na|. Child, and Adolescent Health PnDgrGnlS; and 2) the EDviFODD0ent@| Health P[Og[8O0. The two programs ensure nursing and environmental case management and f0||ovv-Up for lead-burdened children; to pr0DlO[e screening; and to C8[[y out primary prevention, targeted outreach and education, and surveillance activities. Fifth Program Year Action Plan 2# Cit of Baldwin Park A. Specific Housing Objectives 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve during the next year. The City has made housing preservation and conservation a high priority. Older housing units represent a significant portion of the housing stock within Baldwin Park, indicating the ongoing need for maintenance, code enforcement activities, safety improvements, and rehabilitation assistance. As discussed in the 2010 -2014 Consolidated Plan, 37.9 % of the housing units in the City were renter - occupied in 2000. According to the ACS estimate for 2012, the rental housing vacancy rate was 2.6 %. A vacancy rate of 5% for rental housing is considered healthy, providing a certain level of mobility among renters. The vacancy rate for rental housing indicates a high demand for rental housing. The low vacancy rate for rental housing makes finding affordable and appropriate housing difficult for many households in the City. The current decline in housing values has brought homeownership back as tenure choice for low- and moderate-income lho usei hwlds . Providing »neck +nnro +n fire+_ aa.�oia .w w time homebuyers is a major focus of housing activities. The City is constantly looking at funding options to provide assistance to low- and moderate - income households that can make the monthly payments on a mortgage, however, cannot save the necessary funds for a down payment. The City will continue to implement its First Time Homebuyer Program that provides a silent second for eligible low- and moderate- income households. A reduced funding level for the Section 8 Program has made it difficult to maintain a 100% lease -up rate. The gap between the monthly adjusted income of extremely low - income households and the fair market rent requires a monthly subsidy in excess of funds provided by HUD. The City is forced to look at all options to reflect the level of funds received, thereby possibly reducing the number of households that could be served and the length of time a household would remain on the waiting list. In fiscal year 2014 -2015, the City of Baldwin Park will continue with a high priority on: A. Expand the supply of affordable rental and homeownership housing opportunities B. Preserve and improve the existing housing stock and ensure equal access. The following table outlines the specific accomplishment goals that the City plans to achieve through projects supported during the 2014 -2015 Program Year. A more detailed enumeration of output and outcome objectives for individual housing projects is included with the project worksheets that describe these projects. Program Fifth Year Action Plan 21 Cit of Baldwin Park Table 11: Housin g Ob "ectives Activity Accomplishment Goal Funding Source Units Level Code Enforcement 10— Housing Units 1,500 $121,713 CDBG Program (inspected) Rehabilitation 10 — Housing Units 20 $60,00 CDBG Administration Lead Testing and Risk 10 —Housing Units 10 $5,000 CDBG Assessment Program (inspected) Rehabilitation Grant 10 — Housing Units 3 $20,000 CDBG Program Home Improvement 10 — Housing Units 5 $110,000 HOME Residential Loan Program Lead Abatement Program 10 - Housing Units 5 $13,111 HOME Abated New Development Affordable Housing Rental 10 — Housing Units 72 $1,800,000 HOME Project Total: $2,069,884 2. Describe how Federal, State, and local public . private sector resources are reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan. As is outlined in the table above, the City intends to use $2,069,884 in Consolidated Plan funding from the 2014 -2015 CDBG and HOME Program Year funds to support housing activities that address the 2010 -2014 Consolidated Plan housing objectives /strategies. This funding will support the following housing activities: Other Federal, state, local, and private funding sources will be used in addition to these funds to achieve the accomplishment goals outlined above. The HOME and CDBG - funded projects outlined above may be matched by funds from other funding sources. Sources of matching funds may include: • Project -based Section 8 certificates through the Baldwin Park Housing Authority • Low Income Housing Tax Credits • Private contributions to sub recipients • Neighborhood Stabilization Program (Provided through NHSLA) HOME Program Match Requirement Due to the City of Baldwin Park's poverty level, the City received a waiver from the U.S. Department of Housing and Urban Development (HUD) from having to provide a local match for the HOME Program funds as normally required under the HOME regulations. Fifth Program Year Action Plan 22 Y. Describe the actions that will take place during the next year to remove barriers to affordable housing. Constraints to the pn3v}SiDO of adequate and 3ffVPd8b|e housing are posed by market, QOwe[D00ent8|' iDfn3StnJ[tUne' and environmental factors. These constraints may result iO housing that i8 not affordable tD low- and moderate-income households O[ may render residential construction ecOOODlic8\|y infeasible for developers. COO8tr8iOLS to housing production significantly impact households with lower incomes and special needs. a' Market Constraints K8@[het f8[tO[S' such as the cost LO develop housing and the availability of funding for the pU[Ch8Se or rehabilitation Of hOUSiDg' can CODSt[@iO the ability of |ovve[ income households tD purchase O[ maintain affordable housing. b. Construction Costs A major cost associated with building a new house is the COS[ of building materials. Costs for wood frame, single-family construction, 0f average tO good quality [GVg8 from $90 to $125 per square foot. Costs for wood frame, 0U|dh30i|y cODSt[U(tiOO' average about $80 per square foot, exclusive of parking. During past years, construction COStS accelerated due to increased demand for building products generated by the Gulf States devastation and iDC[88Sed world-wide demand. With the current recessive market conditions, the costs have come down. The ability tO mitigate high construction costs iS limited without direct subsidies. Fifth Program Year Action Plan 23 Cit of Baldwin Park c. Land Costs The price of land and any necessary improvement is a key component of the total cost of housing. Land costs include the cost of raw land, site improvements, and all costs associated with obtaining government approvals. Due to several market factors, including a limited supply of vacant land, land costs can comprise a significant proportion of the costs of developing homes within the City. d. Availability of Mortgage and Rehabilitation Financing Under the Home Mortgage Disclosure Act (HMDA), lending institutions are required to disclose information on the disposition of loan applications and the income, gender, and race of loan applicants. According to HMDA statistics, lower income households experienced a significantly lower rate of approval compared to middle and upper income households. e. Governmental Constraints Actions by the City can have an impact on the price and availability of housing in the City. Land use controls, site improvement requirements, building codes, fees, and other local programs to improve the overall quality of housing may serve as a constraint to housing development. Land use policies are fundamental to ensuring housing opportunities. The Baldwin Park General Plan and the Zoning Ordinance determine the amount, location, type, and density of housing in the City of Baldwin Park. Land use policies that do not promote a Val iety of i lousing options can be bar r ier s to affnrdawhile hv�NVing The City of Baldwin in Park allows housing in four (4) of its nine (9) land use designations, implemented through residential zones or zones with certain permitted residential uses. City regulations affect the type, location, density, and scale of residential development. The Zoning Ordinance is the primary regulatory tool that guides development. Zoning regulations are designed to protect and promote the health, safety and welfare of local residents and businesses, as well as implement the goals and policies of the General Plan. The Zoning Ordinance also serves to preserve the character and integrity of existing neighborhoods. The Ordinance sets forth the residential development standards, including density, lot area, lot coverage, and parking. Density: A range of densities is permitted in residential zones. Density levels range from 8.7 units per acre in the single - family (R -1) zone and up to 20.0 units per acre in the R -3 zone. Residential development in the MU -1 and MU -2 zones is permitted up to 30 units per acre. Density bonus and regulatory concessions encourage and facilitate the development of affordable and senior housing. Height Limits and Lot Coverage: Maximum height is 27 to 35 feet for R -1 through R -3 zoned properties and up to 50 feet for MU -1 zoned properties. Maximum lot coverage varies from 45% in the R -1 zone to 70% in the MU -1 zone. Although these building standards are designed to ensure the livability and quality of residential development, especially open space for families with children, the combination of height restrictions, lot coverage, and parking requirements may constrain the development of affordable, higher density housing in Baldwin Park. JUEMM,rarn Cit of Baldwin Park Parking Requirements: The Zoning standards require that all residential units, depending on the type, have at least one parking space. Single- family homes are required to have two parking spaces (enclosed) with one additional enclosed or surface space for each bedroom in excess of five. Second dwelling units on an R -1 zoned lot are required to have a minimum of one space. Multifamily dwellings must have two spaces per unit, with a minimum of one covered space and one surface space. a. Fees and Improvements Various fees and assessments are charged by the City to cover the costs of processing permits and providing services and facilities, such as utilities, schools, and infrastructure. Almost all of these fees are assessed through a pro rata share system, based on the magnitude of the project's impact or on the extent of the benefit that will be derived. However, these fees contribute to the cost of housing and may constrain the development of lower priced units. The evaluation and permit process required by City procedures contributes to the cost of housing in that holding costs incurred by developers are ultimately manifested in the unit's selling price or rent. The permit processing procedure takes between four to eight weeks to complete f. Building Codes and Enforcement The City has adopted the 2013 State Uniform Building, Housing, Plumbing, Mechanical, and Electrical Codes. These codes are considered to be the minimum necessary to protect the public health, safety, and welfare. The local enforcement of these codes does not add significantly to the cost of housing. D. HOME/ American Dream Down payment Initiative (ADDI) 1: ipgqi!iw� The City uses HOME funds only in the ways described in Section 92.205(b). 2. If the participating jurisdiction (PJ) will use HOME or ADDI funds for homebuyer3 it must state the guidelines for resale or recapture, as required in § 92.254 of HOME rule. If gap financing payment assistance participants sell or rent their properties, the principal loan amount plus any interest applied shall be repaid to the City and be placed back into the HOME First -time Homebuyers Program. The City is using the HOME recapture provision. Fifth Program Year Action Plan 25 Cit of Baldwin Park 3. If the PJ will use HOME funds to refinance existing debt secured by multifamily housing that is that is being rehabilitated with HOME funds, it must state its refinancing guidelines required under § 92.206(b). The guidelines shall describe the conditions under which the PJ will refinance existing debt. At a minimum these guidelines must: N/A - The City of Baldwin Park will not use any of its HOME funds to refinance existing debt secured by multifamily housing. 4. If the PJ is going to receive American Dream Down payment Initiative (ADDI) funds, please complete the following narratives: N/A — The City of Baldwin Park does not receive ADDI funds. Fifth Program Year Action Plan 26 City of Baldwin Park A. Specific Homeless Prevention Elements The City works in coordination with the County of Los Angeles and local public and private service agencies to address the needs of homeless individuals and families with children and to prevent at -risk households from becoming homeless. During the FY 2010 -2014 Consolidated Plan period, the City received over $605,041 in American Recovery and Reinvestment Act (ARRA) funds to implement the Homelessness Prevention and Rapid Re- housing Program (HPRP). The Program provided financial assistance and services to prevent individuals and families from becoming homeless and helped those who were experiencing homelessness to be quickly re- housed and stabilized. In addition, the City will continue in the next program year to utilize funding allocated through the Community Development Block Grant (CDBG) Program to fund the East San Gabriel Valley (ESGV) Coalition for the Homeless which provides services for the hnmelesc, by prnviring .hotel vouchers, transitional housing and permanent housing. Other sources of funds that the City will attempt to obtain include, but are not limited to, the Emergency Food and Shelter Program (EFSP), Emergency Housing Assistance Program (EHAP), Mental Health Services Act (MHSA), as well as a range of private grants and contributions to local non- profit service organizations. Due to funding reductions, the City will terminate the Tenant -Based Rental Assistance (TBRA) program in June 2014. During the 2014 -2015 program year, the City will continue to collaborate with the Los Angeles Homeless Services Authority (LAHSA), the East San Gabriel Valley (ESGV) Coalition for the Homeless and other area homeless service providers. This collaborate includes attending and hosting regularly scheduled meeting that address the homeless conditions on a regionally (LAHSA) and local (ESGV) basis. 2. Homelessness— In a narrative, describe how the action plan will address the specific objectives of the Strategic Plan and, ultimately, the priority needs identified. Please also identify potential obstacles to completing these action steps. The City of Baldwin Park has taken a pro- active approach to addressing homelessness in our community in partnership with a wide -range of non - profit organizations, social service agencies and faith -based institutions. Programs that are funded by the City and /or the City collaborates with are as follows: Program Fifth Plan City of Baldwin Park 2. Homelessness Prevention and Rapid Re-Housing Program The City was 3U0C8t8d $805,041 for Up to three-years from the HOOl8(eSSOeSS Prevention and Rapid Re-Housing Program /HPRP\ established under the /\nlghC8O Recovery and Reinvestment Act. In October 2009, the City began working with 3 public service 8g8OCieG (Beyond Shelter and the E3S[ San Gabriel Valley CO8|iUOD for the Ho[Ae|8SS) to provide temporary financial assistance and housing 8t8bi|iz@dOO services to help prevent |OVV-iOCOrne individuals and families from becoming hOno8|eSS and help those who are experiencing homelessness to be quickly re-housed and stabilized. The program included payment 0f rental arrears, assistance with move-in costs and/or short- to-medium-term rental subsidies coupled with CGSe management services t0facilitate client stabilization leading to self-sufficiency. The intent of the federal funding was to serve persons who were experiencing 8 housing emergency due t0 the economic downturn and became homeless or would become homeless but for this assistance and can remain stably hOUS8d after this temporary 8SSiSL@Oce ends. All funds have been expended and the close out documents submitted and accepted byHUD. b' Tenant-Based Rental Assistance Program Due to funding P2duCUODS, the City will terminate the Tenant-Based Rental Assistance (TBRA) program effective June 3O'2O14. c. AnmomU Funding for Social Service Providers The City Council :ODdDUeG to appropriate federal funding, including COOlDOUniLy DeVe|0pnn8Ot B|OCh Grant /CDBG\ funds, t0 public and private service agencies that 8SSiGt hO[DeieSS individuals and families @Dd those at-risk Of heC0DliDg hDrne|eSS Funding to these agencies support a wide-range of programs and services that may not assist the homeless direct|y, hovvever, some of these programs assist in preventing individuals and families from possibly becoming hO[De|eSS. Over $60,000 in COBG and HOME funding has been allocated to agencies providing these services for fiscal year 2014-2015. Programs supported with this funding include: Family Service Center: provides e variety of social services to the extremely low- to moderate-income residents. Services include na#arna| resources for medical cans, family services, dental assistance, and women's health services. Services: Santa Anita Family provides a wide range of services to the community. Services include COUn9e|iOA p[Ogr@noG' S8DiO[ services, anger nl8OGgenoent' empowerment counseling, and information and referral services. East San Gabriel Valley Coalition for the Homeless: provides services that assist the homeless with hotel vouchers, transitional housing, and permanent housing. Church of the Redeemer Food Bank: the program provides food bank services for low- and moderate-income penSOOS and those who are hO[Oe|8SS Or at risk Of bgCODOiOg homeless. Domestic Violence Advocate: the program provides assistance to victims of domestic violence by providing counseling, court advocacy, and federal services. Fifth Program Year Action Plan 28 Cit of Baldwin Park City staff continues to work with leaders of faith -based and community -based organizations to strategize on how to expand and better utilize the efforts and support of faith -based organizations in providing assistance to homeless families and individuals. New partnerships are being developed with a goal of facilitating a more coordinated, collective effort focused on developing solutions to ending the cycle of homelessness in our community, including the creation of a coordinated system of care and permanent housing opportunities. Church of the Redeemer Food Bank: the program provides food bank services for low - and moderate- income persons and those who are homeless or at risk of becoming homeless. Saint John's Church Parenting Class: the program provides parenting skills to low- and moderate - income persons. 3. Chronic homelessness— The jurisdiction must describe the specific planned action steps it will take over the next year aimed at eliminating chronic homelessness. Again, please identify barriers to achieving this. The City is aggressively working with our community partners to address the issue of chronic homelessness. The City's Homelessness Prevention and Rapid Re- Housing (HPRP) Program and TBRA programs (described above) specifically targeted the chronically homeless population within the City. Specific planned actions for the next program year include: n s...i:..... 1.. MI. .at. iL... 1 A LJQ A d.. r.l.. r$ Housing Cirri$ n$r.�$orviac+ fnni �cori on • Co llil Iue Lo w k- VVIU 1 L1 IC LrM 10/-% o i IF. le I Iel It I ousil lg First st stl ale ies lOc- used o i moving chronically homeless individuals off the streets and directly into housing linked to rental subsidies, home -based case management and wrap- around supportive services. • Work with local CHDOs and continuum of care providers to secure federal and state funding to establish additional permanent supportive housing units for chronically homeless individuals. Much of the County Continuum of Care effort toward ending chronic homelessness centers on improving data collection, and communications and coordination among and between providers. Unfortunately, several potential barriers hinder this communication. Funding structures and legal structures of current systems may not allow for development of a centralized intake system /HMIS that includes the collection of clinical data necessary to comprehensively document and address chronic homelessness. Health Information Privacy Portability Act (HIPPA) regulations regarding privacy in health care and the inability of many homeless housing and service providers to employ the number of well qualified clinicians and social workers that are needed to meet the daunting case management demand, continue to be difficult obstacles to overcome. In addition, without the availability of detox, respite and community stabilization beds /units and qualified teams of dedicated and persistent outreach professionals, many chronically homeless, mentally ill and /or chemically depended individuals will continue to evade and /or refuse treatment programs. Fifth Program Year Acti1 Plan 29 City of Baldwin Park Homelessness Prevention—The jurisdiction must describe its planned action steps over the next year to address the individual and families with children at imminent risk of becoming homeless. During the 2014-3015 prDg[8Ol year, the City will continue tO work with our community partners tOfocus attention and resources On efforts to prevent individuals and t3rni|iee from becoming homeless. The City was allocated $005.041 t0 implement the HOrOe|8SSneGa Prevention and Rapid Re-housing PP0gr8[D (HPRP) established under the American Recovery and Reinvestment Act. The HPRP provided fiO3DC\G| aSSist@DD8 and services to prevent individuals and families from becoming homeless and helped those who are experiencing homelessness to be quickly re-housed and stabilized. Fifth Program Year Action Plan 30 City of Baldwin Park 'Please also refer to the Community Development Table in the Needs.xls workbook. Identify 1. • " • priority non-housing • • • ment needs eligible for assistance by CDBG eligibility category specified in the Community Development Needs Table (formerly Table 2B), public facilities, public improvements, public services ! economic development. The following table identifies the City's priority non - housing Community Development needs that support the thematic vision goals that were outlined in the City's 2010 -2014 Consolidated Plan. Only those needs which were identified as "High" or "Medium" priorities are listed below. Funding sources for those activities listed as a "Medium" priority need will be identified at such time that funds become available. Table 12: Prioritv Non - Housing Communitv Development Needs Activity Priority Matrix Code Find Source Public Facility (General) High 03 CDBG Neighborhood Facilities Medium 03E N/A Parks and /or Recreation Facilities Medium 03F CDBG Sidewalks High 03L CDBG /Other Street Improvements High 03K CDBG /Other Flood Drain Improvements Medium 031 CDBG T ree Planting Medium 03N N/A Clearance and Demolition 570.201(d) Medium 04 N/A Public Services (General) High 05 CDBG Senior Services High 05A CDBG Youth Services High 05D CDBG Substance Abuse Services Medium 05F N/A Battered and Abused Spouses High 05G CDBG Employment Training Medium 05H CDBG Crime Awareness High 051 CDBG /Other Child Care Services High 05L CDBG Subsistence Payments Medium 05Q N/A Removal of Architectural Barriers High 10 CDBG /Other Code Enforcement High 15 CDBG /Other Cl Building Acquisition, Construction, Rehab High 17C CDBG /RDA Planned Repayment of Section 108 Loan Principal High 19F CDBG General Program Administration High 21A CDBGlOther 2. Identify specific long-term and short-term community development objectives (including economic development activities that create jobs), developed in accordance with the statutory goals described in section 24 CFR 91.1 and the primary objective of the CDBG program to provide decent housing and a suitable living environment and expand economic opportunities, principally for low- and moderate-income persons. Fifth Program Year Action Plan 31 The following table identifies the City of Baldwin Park's anticipated 2014 -2015 Program Year non - housing Community Development accomplishments for each of the identified priority activities identified above. Only those categories in which the priority need was identified as being "High" priority are listed below. The City of Baldwin Park does not anticipate funding activities, which address the needs that are not listed during the 2014 -2015 Program Year. Specific activities that will meet these goals are described in greater detail on the project worksheet contained as an appendix to this plan. All of the projects supported with CDBG funds will meet the statutory goals of providing decent housing and a suitable living environment and expanded economic opportunities principally for low- income and moderate income persons. Table 13 Communitl Development Objectives Activity Accomplishment Units 2010 -2014 Five Year Goals 2014- 2015 Program Year Goals Public Facilities (General) Public Facilities 2 2 Street Improvements People Served /Area Benefit 2,000 0 Sidewalks People Served /Area Benefit 1,000 0 Public Services (General) People Served 15,000 1,810 Senior Services People Served 750 200 Youth Services People Served 2,000 124 Crime Awareness People Served 250 361 Child Care Services People Served 225 0 Battered and Abused Spouses People Served 20 180 M(-_H1UVa1 of AKAHIt'L Uldl Barriers PtAblll. I 111tieS 2 1 Cl Building Acquisition, Construction, Rehab Businesses 2 0 Planned Repayment of Section 108 Loan Principal Other 5 1 Section 108 Loan Activities During the 2005 -06 Program Year, the City utilized a $3 million Section 108 program to support an economic development project that includes a Super WalMart Department store and other commercial businesses. The project was completed in 2007. The economic development project created employment opportunities to over 320 low -and moderate- income individuals. B. Antipoverty Strategy Describe 1. the actions that will take place . < of poverty The 2012 ACS data Poverty Status indicated that 2,323 families or 13,261 individuals in the City live below poverty level. Implementing programs such as the housing rehabilitation loan and grant program will assist in maintaining livable conditions for lower- income persons. Most activities undertaken by the City's CDBG and HOME funds are efforts to reduce persons in poverty and improve the quality of life for Baldwin Park residents, either directly or indirectly. The various programs funded through CDBG, Fifth Program Year Action Plan 32 City of Baldwin Park coupled with various social services, childcare programs, food, and counseling programs, provide City residents opportunities to utilize programs at little or no cost, thereby reducing their financial burden. Types of programs that directly influence the poverty level include job enrichment, development, and placement through education and economic development. Types of programs that indirectly affect poverty include those that upgrade the community and provide affordable housing. CDBG and HOME funds are often used as matching funds for other grants that also reduce the number of poverty level families. Specific projects being supported during the 2014 -2015 Program Year designed to help lift some participants out of poverty include: • Development of Affordable Rental Housing Project • Housing Rehabilitation Programs (grant and loan) Specific projects being supported during the 2014 -2015 Program Year providing direct assistance to clients who include persons in poverty include: • Family Service Center • Childcare Subsidy Program • Recreation/Sports Scholarship Program • Youth Employment Program • Santa Anita Family Services • ESGV Coalition for the Homeless • Redeemer Food Bank • Project Sister • Domestic Violence Advocate • St. Johns the Baptist Social Services • Cory's Kitchen IIN A. Non - homeless Special Needs (91.220 (c) and (e)) 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve for thd period covered by the Action Plan. During program year 2014 - 20145, the City of Baldwin Park will continue to work in partnership with the County of Los Angeles, federal and state agencies, and a variety of community -based organizations to address the housing and supportive service needs of special needs populations including elderly persons, persons dealing with mental illness, individuals dealing with substance abuse, victims of domestic violence, developmentally disabled, persons with HIV /AIDS, and physically disabled individuals. This will include: • Providing to California Mental Health Connections and working with the County Department of Mental Health to expand supportive housing and employment development opportunities for persons with mental illness. Fifth Program Year Action Plan 33 City of Baldwin Park • Working with the Baldwin Park Housing Authority to expand subsidized housing opportunities for special needs populations including access to Section 8 and other tenant -based rental assistance programs, as described in the Homeless Needs section above. • Working with the County Department of Public Social Services and the federal Social Security Administration to streamline, coordinate and expedite access to benefits resources and expand supportive services for special needs populations living on benefits income. • Working with County Workforce Development Center and the state Department of Rehabilitation to expand employment opportunities for special needs populations. • Provide funding and other resource support to local non - profit agencies serving special needs populations as described in the Community Development section above. 2. Describe how Federal, State, and local public and private reasonably expected to be available will be used to address identified needs for the period covered by this Action • The City will use HOME, redevelopment housing set - aside, and other funding resources to create and sustain affordable housing units for low- income seniors as outlined in the housing section above. • The City will coordinate with the County Department of Mental Health to identify resources to expand supportive housing and employment development opportunities for persons with mental illness as outlined under the County's Mental Health Service Act Plan. • The City will work with the Baldwin Park Housing Authority to expand subsidized housing opportunities for special needs populations including access to Section 8 and other tenant -based rental assistance programs. • The City will continue to work with the County Department of Public Social Services and the federal Social Security Administration to identify resources to streamline, coordinate and expedite access to benefits resources and expand supportive services for special needs populations living on benefits income. • The City will continue to work with County Workforce Development Center and the state Department of Rehabilitation to identify resources to expand employment opportunities for special needs populations. • The City will continue to allocate CDBG funding and other resource support to a wide range of non - profit agencies serving special needs populations as described in the Community Development section above. • •- --ifth Program Year Action Plan City of Baldwin Park progress made on the other planned actions indicated in the strategic and acti plans. The evaluation can address any related program adjustments or future i i The City of Baldwin Park does not receive HOPWA funding. Include any Action Plan information that was not covered by a narrative in any other section None. Fifth Program Year 1 ction Plan 35 CPMP Version 2.0 Grantee Name: City of Baldwin Pak Project Name: I CDBG Administration Description: I JIDISProject#: I JU0G Code: ICA060234 BALDWIN PARK This project provides for the overall administration of the CDBG program, Including: preparation and submission of required contracts with HUD, submission of all reporting requirements, provision of individual project oversight, monitoring of all project implementation and ongoing completion, and overall fiscal management. Location: '.: Priority Need Category City of Baldwin Park 14403 Pacific Ave. Baldwin Park, CA 91706 Select one: -- - -- Planning /Administration Explanation: Expected Completion Date: To provide for planning and administration of the CDBG grant. This project will improve the services for low /moderate residents through the implementation of the various program funded with CDBG funds. 101/ of Program income received was also included in budget and expenditures 6/30/2015 jecry ry Q Decent Housing * Suitable Living Environment O Economic Opportunity , + Specific objectives Outcome Categories ❑ Availability /Accessibility ❑Affordability ❑ Sustainability 1 Improve the services for low /mod income persons ♦� L 3 _ +' _ C N Accompl. TypeI, ♦ Program Year 1 Proposed N/A Accompl Type: ♦ Program Year 4 Proposed N/A Underway Underway Complete N/A Complete E a U _ W E CL Accompl. Type: !, ♦ - -- . -- Program Year 2 Proposed N/A Accompl. Type: ♦ -- Program Year 5 Proposed N/A Underway- Underway Complete N/A Com lete of o Accompl. Type: ! ♦ -- -- Program Year 3 Proposed N/A Accompl. Type: ® Con _Plan Period Pro osed Underwa Underwa Complete N/A lComplete Proposed Outcome Performance Measure Actual Outcome N /A', N/A N/A 21A General Program Administration 570.206 j,Matrix Codes Matrix Codes ♦J Matrx Codes • T Matrix Codes Matrix Codes ♦j CDBG ®. Proposed Amt. $311,084 I :Accompl. Fund Source 1 741 Proposed Amt. Actual Amount Actual Amount $277,992 Fund Source: ® Pro osed Amt. Fund Source: ♦ - Proposed Amt. _ Actual Amount Actual Amount Accompl Type ..I ® Proposed Units N/A Accompl, Type: ♦ Proposed Units Actual Units Actual Units Accompl. Type: ® Proposed Units Type: : ♦ : Proposed Units Actual Units Actual Units CDBG : ♦ '. i Proposed Amt. $259,331 ii Fund Source: ! ♦ Proposed Amt. Actual Amount $267,414 Actual Amount Fund Source: ♦ ! Pro posed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount Accompl. Type: v ? Proposed Units Actual Units N/A Accompl. Type: ♦ Proposed Units - Actual Units Accompl. Type: ,♦ Proposed Units Accompl Type: ! ♦ ':. Pro osed Units Actual Units Actual Units CDBG ♦ : Proposed Amt. $200,861 Fund Source: ® Proposed Amt. Actual Amount $210,255 '. Actual Amount Fund Source___ ' V. Pro osed Amt. Fund Source: ♦ 'i Proposed Amt. Actual Amount Actual Amount Accompl. Type: - ® Proposed Units N/A Accompl. Type:' ♦ '( Pro osed Units Actual Units Actual Units Accompl Type: Proposed Units Accompl Type ♦ Proposed Units Actual Units Actual Units Fund Source: ♦ l Pro osed Amt. $192,812 Fund Source: ♦ j 1. Proposed Amt. Actual Amount :Accompl. :AccompLType: Actual Amount Fund Source: ♦ Pro osed Amt. Fund Source: ♦ Propose d Amt. - -_ Actual Amount Actual Amount Accompl Type , 1 P Proposed Units Actual Units N/A Type: ', ♦ Proposed Units Actual Units Accompl. Type: - v " Proposed Units -_Ir® r Pro osed Units Actual Units Actual Units Fund Source: v 1 Proposed Amt. _ $192,432 Fund Source: ® I Proposed Amt. _ Actual Amount Actual Amount Fund Source: ®': Proposed Amt. Fund Source: ® -: Pro osed Amt. ':. Actual Amount Actual Amount Accompl. Type: ®. � Proposed Units N /AETpe- Accompl. Pro osed Units Actual Units Actual Units Accompl. Type: ® Pro osed Units Accompl Pro osed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Version 2.0 Grantee Name: City of Baldwin Park Project Name: Cor y's Kitchen Description: I I IDIS Project #: UOC Code: CA060234 BALDWIN PARK Project provides for services to Baldwin' Park Veterans including assistance dealing with Post Traumatic Stress Disorder, job skills training and computer lab. Location: Priority Need Category 1418 Arrow Highway - IV Irwindale, CA 91706 Select one: Non - homeless Special Needs Explanation: Expected Completion Date: Provide needed public and community services to those of low- and 6/30/2015 moderate- income persons and youth. Objective Category Service Area: Citywide LMC. 0 Decent Housing d Suitable Living Environment G Economic Opportunity Specific objectives Outcome' Categories 1 Improve the services for low /mod income persons ❑ - Availability/Accessibility ❑ Affordability 2 ❑ Sustainabili y 3 Accompl. Type: ♦ Proposed 01 People ®J Proposed Underway -- Underway d7 Complete Complete —,> Accompl. Type: ® 1 Proposed 01 People Proposed 300 v Underway Underway Complete Complete L IL u Accompl. Type: ® Proposed Accompl. Type: ♦ Proposed Underway Underway Q Complete Complete Proposed Outcome Performance Measure Actual Outcome Accessibility for the People SL -1 purpose of creating suitable 05 Public Services (General) 570.201(e) ® Matrix Codes • Matrix Codes • Matrix Codes • Matrix Codes ® Matrix Codes • Fund Source: " Proposed Amt. Fund Source. (♦ Proposed Amt. Actual Amount Actual Amount 4) Fund Source: ♦ Proposed Amt. Fund Source: ® Proposed Amt. Actual Amount Actual Amount M Accompl. Type: ♦ Proposed Units Accompl. Type: w Proposed Units Cf Actual Units Actual Units d Accompl. Type: ®, Proposed Units Accompl. Type: ®J Proposed Units Actual Units Actual Units Cory's Kitchen 2 CPMP Cory's Kitchen 3 CPMP Fund Source: w I Proposed Amt. Fund Source: Proposed Amt. L—i - ---- --- Actual Amount Actual Amount w Fund Source: w 1 Proposed Amt. i Fund Source: s Proposed Amt. Actual Amount Actual Amount E LM Accompl. Type: 'w Proposed Units Accompl. Type: I Proposed Units Actual Units Actual Units O Accompl. Type: Proposed Units Accompl. Type'. Proposed Units Actual Units Actual Units Fund Source: w Proposed Amt. Fund Sourc e_ Proposed Amt. Actual Amount Actual Amount ry L. M (1) Fund Source: W! Proposed Amt. Fund Source: w Proposed Amt. Actual Amount Actual Amount M Accompl. Type: Proposed Units Accompl. Type: l Proposed Units Ct Actual Units L Actual Units 0 L' Accompl. Type: Ls Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units le Fund Source: w Proposed Amt. Source: o Fund Sur - - L -- - 1 ®' Proposed Amt. Actual Amount Actual Amount 4) Fund Source: v Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount m Accompl. Type: ♦ Proposed Units Accompl. Type: Proposed Units Actual Units Actual Units L- im --------- - 0 Accompl. Type : j w Proposed Units Accompl. Type: Y Proposed Units Actual Units Actual Units CDBG Proposed Amt. $2,000 Fund Source: w Proposed Amt. Ln Actual Amount Actual Amount w Fund Source: —Mt. Fund Source: Proposed Amt. Actual Amount Actual Amount 01 People w Proposed Units 300 Accompl. Type: w Proposed Units Actual Units Actual Units LM 0 L' 1— Accompl. Type: Proposed Units Accompl. Type: w Proposed Units P Actual Units ...... [Actual Units Cory's Kitchen 3 CPMP CPMP Version 2.0 Grantee Name: City of Baldwin Park Project Name: Barnes Park Playground Improvements Description: I I IRIS Project #: I I UOG Code: I CA060234 BALDWIN PARK Improve access including ADA access to playground area and creatre energy efficeinces to spray pool areas at Barnes Park. Sand in the playground structure will be replaced with recycled rubberized flooring. Anew recyclable water pump system will replace the existing drain system. The recyclable pumpis energy and water effficient and uses only 500 gallons per day. The project costs include additonal water features, demolition and installation of rubberized flooring. Location: Priority Need Category City of Baldwin Park _ } 3251 Patritti Avenue Select one: Public Facilities - Baldwin Park, CA 91706 Explanation: Expected completion Date: Provide for new community facilities and improve the quality of existing community facilities to serve those of lower income and /or special needs. 6/30/2015 Objective Category 0 Decent Housing Suitable Living Environment 0 Economic Opportunity Specific Objectives Outcome Categories Improve quality / increase quantity of public improvements for lower income persons 1 • P-1 Availability /Accessibility Improve quality / increase quantity of neighborhood facilities for low- income persons • ❑ Affordability 2 U Sustainability 3 11 Public Facilities j ♦ Proposed 1 ♦ l Proposed Accompl. Type: y _ -- Underway Underway 1 Pro am Year 1 Complete Program Year 4,, complete E Accompl. Type: 77 Proposed Accompl. type: ® Proposed V Underway Underway °) CL Pro am Year 2 o E complete Program Year 5 complete J, u Accompl. Type: • Proposed p Accompl. Type: ♦ Proposed _ V a Underway Underway Pro am Year 3 Complete Con Plan Period Complete Proposed Outcome Performance Measure Actual Outcome Sustainability for the purpose of Public Facilities SL -1 creating suitable living environment 03 Public Facilities and Improvements (General) 570.201(c) • Matrix Codes • !Matrix Codes • Matrix Codes • i Matrix Codes ♦ Matrix Code • Fund Source: ♦ Proposed Amt. Fund Source. Proposed Amt. L Actual Amount Actual Amount (V Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount M Accompl. Type: ♦ Proposed Units Accompl. Type: ; Proposed Units Actual Units Actual Units G1 ® d Accompl. Type: Proposed Units Accompl. Type _ Proposed Units Actual Units _ Actual Units Barnes Park Improvements 4 CPMP 7 W 1§* I lAr Fund Source: Proposed Amt. Fund Source: W Proposed Amt. Actual Amount Actual Amount Fund Source: w Proposed Amt. Fund Source: Proposed Amt. Actual Amount Actual Amount Accompl. Type: Proposed Units Actual Units Accompl. Type: 'w Proposed Units Pro Actual Units Accompl. Type: CDBG Proposed Units Accompl. Type: Fund Source Proposed Units Actual Units Proposed Amt. $250,000 Actual Units Proposed Amt. Actual Amount 20884.06 Actual Amount Fund Source: Proposed Amt. Fund Source: w Proposed Amt. Actual Amount Actual Amount 11 Public Faciliti6 ®I Proposed Units Accompl. Type: Proposed Units Actual Units Actual Units Accompl. Type: W] Proposed Units Accompl. Type: w Proposed Units Actual Units Actual Units Fund Source: Proposed Amt. 229116 Fund Source- Proposed Amt. Actual Amount Actual Amount Fund Source: 1 w Proposed Amt. Fund Source: w Proposed Amt. Actual Amount Actual Amount 11 Public Facilitiej W] Proposed Units A,1F..=1 I Initc Accompl. T yp e: w] ; ... ... - - -- ---- I proposed units lArfijal Units Accompl. Type: Fund Source: Proposed Units Actual Units Proposed Amt. 225000 Accompl. Type: Fund Source: w Proposed Units Actual Units Proposed Amt. Actual Amount Actual Amount Fund Source Proposed Amt. Fund Source: Proposed Amt. Actual Amount Actual Amount ll Public Facjhtie ,w Proposed Units 1 Accompl. Type Proposed Units Actual Units Actual Units Accompl. Type: 11 Proposed Units I Accompl. Type: Proposed Units Actual Units Actual Units Barnes Park Improvements 5 CPMP CPMP Version 2.0 Grantee Name: City of Baldwin Park Project Name: 1corak Storm Drain Project Description: I I IRIS Project #: I JUOG Code: CA060234 BALDWIN PARK Project includes plans, specifications and construction of 48" reinforce concrete pipe, catch basins and manholes for a storm drain to relieve flood problems on Corak and Athol Street. (Includes prior year funds) Location: priority Need Category Corak and Athlol Street Baldwin Park, CA 91706 Select one: Infrastructure J Explanation: Expected Completion Date: Provide for new community facilities and improve the quality of existing residental areas to serve those of lower income. Eligible Census Tract 4048.01 BG 4 6/30/2015 - Objective Category 0 Decent Housing Suitable Living Environment 0 Economic Opportunity Specific Objectives Outcome Categories Improve quality / increase quantity of public improvements for lower income persons F� Availability/Accessibility Improve the services for low/mod income persons 2 ❑ Affordability 3 F/­lSustainability 01 People Proposed Accompl. Type: Proposed th - 11 1 177 - I Underway Underway Program Year 2 Complete Proqram Year 4 Complete 7 7 = Accompl. Type: Proposed Accompl. Type: Proposed Underway Underway E Program Year 3 Complete Proqram Year 5 Complete 0 1- 0 a V Accompl. Type: Proposed 1623 Accompl. Type: Proposed U 4 Underway Underway Program Year 4 Complete Con Plan Period Complete Proposed Outcome Performance Measure Actual Outcome Sustainability for the purpose of People Served/Area Benefit SL-3 creating suitable living environment 031 Flood Drain Improvements 570.201(c) Matrix Codes Matrix Codes Matrix Codes Matrix Codes Matrix Codes Fund Source: Proposed Amt. Fund Source: w Proposed Amt. Actual Amount Actual Amount 0) Fund Source: Proposed Amt. Fund Source: i w Proposed Amt. Actual Amount Actual Amount >- - - - iv L- Accompl. Type'. L Proposed Units Accompl. Ty Proposed Units IM Actual Units Actual Units 0 Accompl. Type: 7 I W Proposed Units Accompl. Type: --- 7W Proposed Units Actual Units Actual Units - Corak Storm Drain 6 CPMP v V, J: L. E M i 09 O i d Fund Source: ♦ Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount Accompl. Type: v Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units Accompl. Type: vi CDBG v r Proposed Units Accompl. Type v Fund Source: v Fund Source: i v Accompl. Type: I l Proposed Units Actual Units Proposed Amt. $856,000 Actual Units Proposed Amt. Actual Amount 67589.05 Actual Amount Fund Source: ♦ Proposed Amt. Actual Amount Proposed Amt. Actual Amount 01 People ♦ J _ Proposed Units Actual Units 1623 - -- Proposed Units Actual Units Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units Fund Source: ♦ Proposed Amt. 788411 Fund Source w� i, f Fund Source v Accompl. Type: v — I Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ Proposed Amt. p Proposed Amt. Actual Amount Actual Amount Accompl. Type: v - Proposed Units Proposed Units Actual Units Actual Units Accompl. Type: v Fund Source: v Proposed Units Accompl. Type: L Fund Source: ♦ Fund Source: ♦ Accompl. Type: Proposed Units Actual Units Proposed Amt. 721715 Actual Units Proposed Amt. Actual Amount Actual Amount Fund Source: v-1 Proposed Amt. Actual Amount Proposed Amt. Actual Amount Accompl. Type: ♦ i Proposed Units Proposed Units Actual Units Actual Units Accompl. Type: w Prosed Units Accompl. Type: v Proposed Units Actual Units Corak Storm Drain 7 CPMP cPMP Vers 2.0 Grantee Name: City of Baldwin Pak Project Name: Fair Housing Services Description: I IRIS Project #: I JU0GCode: ICA060234 BALDWIN PARK This project provides fair housing; counseling services through the Housing Rights Center(HRC)'. HRC services are funded through CDBG Administration funds. The Fair Housing Project is designed to limit discrimination in housing on the basis of race, color, national origin handicap, gender or creed. This project for is all for the City of Baldwin Park' residents. Location: Priority Need Category Housing Rights Cente, L.A. Office ll 520 S. Virgil Ave., Suite 400 Select one: Planning /Administration Los Angeles, CA 90020 Explanation: Expected Completion Date: Low' - Income and special needs person often have limited resources to address' any housing landlord /tenant concerns, or other issues that affect their housing'. Providing access to fair housing services improves housing choice, ensures 6/30/2015 Objective Category O Decent Housing decenthousing. O Suitable Living Environment O Economic Opportunity specific Objectives Outcome Categories 1 Improve access to affordable rental housing Q Availability/Accessibility Smprove tneserwces for low /mad Income persons 2 Affordability Improve the quality of affordable rental. housing • ❑. Sustainability 31 04 Households '�� v Proposed 200 Accompl. Type: Proposed N/A Underway Underway +' ! Complete N/A Complete Program Year 1 : Pro ram: Year t 04 Households -7 Proposed N/A Accompl. Type: ♦.J Proposed N/A Underway Underway u _ m 1 Complete Complete oE Program Year 2, Program Year 5 d u Accompl. Type: ♦ Proposed N/A Accompl. Type: �'. • Proposed Underway lUnderway u Q complete complete Pro ram Year 3 : Con Plan' Period Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the Households DH -1 purpose of providing decent housin 21D Fair Housing Activities (subject to 20% Admin cap) 570.2061 ♦ Matrix Codes • Matrix Codes Matrix Codes • Matrix Codes •1 Matrix Codes • ri CDBG v Proposed Amt. $15.000 Fund Source: ♦ Proposed Amt. Actual Amount $15,000 Actual Amount R Fund Source:._ �• Proposed Amt. Fund Source: ♦ Proposed Amt. �N Actual Amount '+ Actual Amount M Other v Proposed Units N/A Accompl, Type. Proposed Units Actual Units Actual Units G1 i. I dAccompl. Type: • Proposed Units Accompl. Type: v Proposed Units Actual Units -' Actual Units CDBG ♦ Proposed Amt. $8,000 Fund Source v Proposed Amt. ry '. - Actual Amount $8,000 Actual Amount YFund Source v Proposed Amt. Fund Source Proposed Amt. Actual Amount Actual Amount : Other v Proposed Units N/A Accompl. Type: ♦ Proposed Units ro Actual Units Actual Units Im J —: O Accompl. Type: ♦ Proposed Units Accompl, Type. ♦ Proposed Units Actual Units Actual Units C CDBG ♦ Proposed Amt. $8,000 Fund Source: • Proposed Amt. _ Actual Amount $8,000 Actual Amount M i J Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. _ g Actual Amount_ Actual Amount M Accompl. Type: v . Proposed Units N/A ...;..�. Accompl. Type: ♦. Proposed Units Im '= ` Actual Units Actual Units O Accompl. Type: v Proposed Units Accompl. Type: • Proposed Units '. Actual Units Actual Units CDBG 'Lw Proposed Amt. $8,000 ., Fund Source ♦ Proposed Amt. q _ ":: Actual Amount Actual Amount R W Fund Source: v Proposed Amt. Fund Source: V Proposed Amt. Actual Amount Actual Amount + R Accompl. Type: v Proposed Units N/A Accompl. Type: v Proposed Units Actual Units Actual Units of -' J, d Accompl. Type: ♦ Proposed Units AccompLType: v Proposed Units . ':: Actual Units Actual Units CDBG ♦ Proposed Amt. $2,500 Fund Source. iv Proposed Amt. i Actual Amount Actual Amount M 4) Other ♦ Proposed Amt. $5,500 Fund Source: ♦ Proposed Amt. Actual Amount : Actual Amount M Accompl. Type: • Proposed Units N/A Accompl. Type:_ lw I Proposed Units ;; : Actual Units Im Actual Units Accompl Type: • Proposed Units AcmmpLType Proposed Units ri _I Y - Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Ve� n-Z.0 Grantee Name: City of Baldwin Park Project Name: ICode Enforcement Program CEP Description: I JIDISProject#: I IUOGCode: ICA060234 BALDWIN PARK The City has maintained an aggressive proactive code enforcement program designed to protect existing residential neighborhoods against the III effects of deterioration due to neglect and /or deferred maintenance. CDBG funds are Utilized to pay the cost of nine (9) Code Enforcement Officers and staff to handle the daily program activities. The nine staff includes 1 full time and 8 part time staff to equal 4.5 full time staff.. Location: Priority ' Need Category City of Baldwin Park Other 14403 East Pacific Avenue Select one' Baldwin Park, CA 91706 Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods through Code Enforcement. Service area: C.T. 4047.01 BG 1,2,3,4; 4047.02 BG1; 4047.03 BG1;2; 4048.01 BG1,2,3,4; 4048.02 6/30/2015 Ooectr�e Category D. Decent Housing BG2; 4049.03 BG1; 4050.02 BG2; 4051.02 BGI; 4052.01 BG1,3; 5052.02 Suitable Living Environment BG1,2; 4069.00 BG4;, 4070.01 BG2;. 0 Economic Opportunity S ecifc -1- ves Outcome Categories 1 Improve the services for low /mod income persons ❑ Availability /Accessibility ❑ Affordability 2 Improve the quality of affordable rental housing _ v 3 Improve the quality of owner housing _v ❑� Sustainability m 10 Housing Units '� ]Proposed 1500 Accompl Type: ! v Proposed Underway Underway +' d Program Year 1 : Pro ram Year 4 Com fete 3277 Complete s 10 Housing Units :. v Pro osed 1500 Accompl. Type: '._v] Proposed Underway Underway y EPro ram Year 2 Program Year 5 complete Complete 3053 Q. u 10 Housing Units v Proposed 1500 Accompl Type: Wil Proposed Underway Underway U complete 2615 lComplete Pro ram Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome $ustainability for the purpose Housing Units (Inspected) SL -3 of creating' suitable living environment 15 Code Enforcement 570.202(c) v Matrix Codes .)J.. Matrix Codes v Matrix Cedes ®' Matrix Codes iV : Matrix Codes -7 'y CDBG v Proposed Amt. $230,000 Fund Source: v Proposed Amt. Actual Amount $151,503 AmeUnt lActual YOther w7 Proposed Amt. Fund Source. iv Proposed Amt. Actual Amount Actual Amount _ 10 Housing Units v Proposed Units 1500 Accompl. Type: v Proposed Units i Actual Units 3277 Actual Units 6f - ! -- O Accompl. Type: v Proposed Units Accompl. Type: j vJ Proposed Units Actual Units Actual Units a J:. - CDBG v Proposed Amt. $200 000 Fund Source:'., ♦ Proposed Amt. N L i - Actual Amount $143,276 Actual Amount _ Other _ v ' Proposed Amt. Fund Source: w Proposed Amt. Actual Amount -+ R10 : Housing Units v Actual Amount Proposed Units 1500 Accompl Type Proposed Units Ol Actual Units 3053 •. .'J : Actual Units O '- Accompl. Type: v Proposed Units Accompl Type: v Proposed Units CL ? Actual Units Actual Units rn CDBG . v Pro osed Amt. $200,000 Fund Source: v Proposed Amt. Actual Amount $190,232 Actual Amount i ';'. N Source: v Proposed Amt. Fund Source: v ; Proposed Amt. YFund 1 Actual Amount Actual Amount SO Housing Units v Proposed Units 1500 Accompl. Type. v Proposed Units R Actual Units 2615 ! Actual Units =? 10 Housing Units'. v Proposed Units Accompl. Type: • Proposed Units a Actual Units u' Actual Units IT Fund Source: v Proposed Amt. $191,722. Fund Source: Proposed Amt. Actual Amount Actual Amount :' M Source: v Proposed Amt. Fund Source w Proposed Amt. Actual Amount Actual Amount YFund -_ 10 Housing Uni s v 777 775-g 7 Proposed Units 1500 Accompl. Type: Iv Proposed Units t`a Actual Units ' ` Actual Units m is O Accompl Type Proposed Units Accompl. Type v Proposed Units Actual Units Actual Units a "' m CDBG v Proposed Amt. $_1.21,713 i ! Fund Source. V Pro osed Amt. Actual Amount _ f:. Actual Amount rp Source v i Proposed Amt. Fund Source: ®_J:. Proposed Amt. �Fund � ;- i Actual Amount Actual Amount E 10 Housing Units,, v Proposed Units 1500 Accompl Type: vJ Proposed Units Actual Units ActuaLUnits CT `- :':. :5 O Accompl. Type: v Proposed Units Accompl. Type: v ; Propos Actua 2010 -2011 Action Plan Appendix "B" CPMP Ve-on 2.0 Grantee Name: City of Baldwin Park Project Name: ISection 108 Principal and Interest Payment Description: IDIS Project #: UOG Code: ICA060234 BALDWIN PARK The City received Section 108 Loan funds for the development of a 24 -acre marketplace site that includes a Wal-Mart Department Store, Payless Shoes, Farmer Brothers and other business. The development has created employment opportunities to over 320 law- income individuals. This activity provides for the repayment of the Section 108 loan. Location: Priority Need Category City of Baldwin' Park 14403 East Pacific Avenue Select one' Economic Development Lv _. Baldwin Park, CA 91706 Explanation: Expected Completion Date: Provide for the economic development needs of the community and increase the number of jobs for low- and moderate- income persons 6/30/2015 Objective Category 0 Decent Housing O Suitable Living Environment © Economic Opportunity S ecfic Ob'edives Outcome. Categories 11 Improve economic opportunities for low-income persons ♦J �✓ Availability /Accessibility ❑ Affordability 31 v ❑ Sustainability '. 11 Public Facilities v Proposed 1 Accompl. Type: v) Proposed Underway H Underway r y Pro ram Year 1 Program Year 4 Complete 1 complete 4) .O Accompl. Type: iv Proposed 1 Accompl. Type: 1 v Proposed Underway Underway u _ ... _ -...J O CL o £ Pro ram,Year 2 Program Year 5 complete com fete P 1 ` d 0 U Accompl. Type: Proposed Accompl. Type: V Proposed Underway Uerway U Q ' -v -- complete Pro ram. Year 3 Complete 1 Con Plan Period. Proposed Outcome Performance Measure Actual Outcome Availability /Accessibilityfor the Other EO -1' purpose of creating economic opportunities 19F Planned Repayment of Section 108 Loan Principal ♦ Matrix Codes v '- Matrix Codes v Matrix Codes Matrix Codes v Matrix Codes v — CDBG v 1 Proposed Amt. — Fund Source: v �. Proposed Amt. Actual Amount s. Actual Amount $499,167 J'. 0 W f Fund Source: LI'. Proposed Amt. Fund Source: ♦ :Proposed Amt. `<< :. Actual Amount Actual Amount Accompl. Type: v Proposed Units 1 Accompl Type: ♦ Proposed Units i ,. Actual Units 1 Actual Units CM aAccompl. Type' Proposed Units Accompl. Type • 11 ♦ Proposed Units 11 : Actual Units !. Actual Units CDBG v Proposed Amt. $501,380 Fund Source ! v Proposed Amt. N Actual Amount $501,380 Actual Amount M W Fund Source: Proposed Amt. Fund Source. Proposed Amt. Actual Amount :I Actual Amount R Accompl. Type: 1 1 ♦ Proposed Units 1 Accompl Type: v Pro osed Units _ Actual Units 1 Actual Units m : O 0 Accompl. Type: ��� v Proposed Units Accompl, Type: v Prop osed Units Actual Units Actual Units ODES v 1 Proposed Amt. $503,401 Fund Source: :IV] Pro osed Amt. Actual Amount $503,401 M ':' Actual Amount 0 0 Fund Source: v�.. Proposed Amt. Fund Source:!.. Proposed Amt. Actual Amount Actual Amount .: - 08 Businesses v Proposed Units 1 Accompl Type: ♦ Proposed Units ": Actual Units 1 Actual Units O7 ! iE O Accom T v YPe� P L,, Proposed Units Accompl Type: v, Proposed Units Q. is ;I: Actual Units Actual Units d, Fund Source Proposed Amt. 505,917 Fund Source:­ i Proposed Amt. i Actual Amount I Actual Amount 007 Fund Source: �� Pro osed Amt. Fund Source: v Proposed Amt. Actual Amount >- '. Amount J' 0 08 Businesses ♦ • _Actual roposed Units Proposed 1 ..,,,,.�..... Accompl Type Lvj Proposed Units Actual Units L m _ [: :' Actual Units O Accompl. Type: ♦ Proposed Units Accompl Type: v Proposed Units d ` Actual Units Actual Units u1 CDBG wl Proposed Amt. $506,812 ' Fund Source: v Proposed Amt. Actual Amount Actual Amount _ W Fund Source v Proposed Amt. Fund Source Iv Proposed Amt. Actual Amount _ Actual Amount R08 Businesses v Proposed Units 1 Accompl Type: `w Proposed Units Actual Units Actual Units CM I - O Accompl. Type v Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units d :': - ' 2010 -2011 Action Plan Appendix "B" CPMP Version 2.0 Grantee Name: City of Baldwin Park Project dame: Baldwin Park Police Department Pride Platoon Description: IDIS Project #: UOG Code: ICA060234 BALDWIN PARK The City's Police Department provided eight -week sessions offering treatment, prevention and disciplinary components` to counteract antisocial or negative behavior such as truancy and minor law violations This program works to instill :values of pride, respect, integrity, discipline, and enthusiasm. Funds were used to assist eligible low- and moderate - income people. Location: Priority `Need Category City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Select one: �: -- - -- Public Services V Explanation: Provide needed public and community services to those of low -'and moderate- income persons and youth. .Service Area: Citywide LMC. 6/30/2015 O 7ect"e Category 0 Decent Housing 0. Suitable Living Environment 0 Economic Opportunity Specific Objectives Outcome Categories [D Availability/Accessibility 0 Affordability ❑ Sustainability 1 Improve the services for low /mod income persons _ 2 - -- 3 +•� 01 People ♦ ( _ -._ .... Program Year 1 Pro osed 01 People v Pro ram Year 4 Proposed Underway 40 Underwa Com fete 440 Complete E •a o E 01 People ♦ Pro ram Year 2 Pro osed 01 People ♦ Program Year 5 Proposed 40 Underway Underway Complete 40 com fete L a u U Q Accompl. Type: ♦ Pro ram Year 3 Proposed 1 40 Accompl. Type: - ♦ _- Con Plan Period Pro osed Unclemay Underway com lete 1 40 Com fete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of creating suitable living environment People Si 05I Crime Awareness 570.201(e) j ♦ Matrix Codes Matrix Cedes ♦ Matrix Codes Matrix Codes j ♦ Matrix Codes - I M 0 O a CDBG ♦ Proposed Amt. $21,744 ! f Fund Source: LVJ1 ! Proposed Amt. Actual Amount $22,405 Actual Amount Fund Source: : Proposed Amt. Actual Amount Fund Source: ♦ Proposed Amt. : Actual Amount Ol People ♦ Pro osed Units 50 Accompl. Type: ♦ :. Proposed Units i Actual Units 33 Actual Units Accompl. Type _ � Proposed Units Accompl. Type: ♦ - Proposed units Actual Units Actual Units N WOther Fund Source: ♦ Pro osed Amt. 18 600 :Fund Source: ♦ + Proposed Amt. Actual Amount $18,600 Actual Amount ♦ +. Proposed Amt. Fund Source: 1 • +: Proposed Amt. Actual Amount Actual Amount Cr O i a 01 People ♦ :: : Pro osed Units 40 : Accompl Type: ♦ < Pro p osed Units Actual Units 40 Actual Units Accompl. Type: ♦ Proposed Units Accompl. Type: :. Proposed Units Actual Units Actual Units ry CDBG ♦ Proposed Amt. $18,000 Fund Source: ♦ ': Proposed Amt. Actual Amount_ $18 595 Actual Amount 0 Fund Source: . Proposed Amt _ Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount M rn O a 01 People :: Proposed Units 40 Accompl Type: ' < Proposed Units Actual Units Actual Units 40 Accompl Type: i v Proposed Units Accompl Type: ♦ Proposed Units Actual Units Actual Units It - M- YFund m Cr O i a CDBG ♦ Proposed Amt. $17,100 Fund Source: ♦ Proposed Amt. Actual Amount ! Actual Amount Source_♦ 'i Proposed Amt. Actual Amount Fund Source ♦ Proposed Amt. 1 Actual Amount 01 People ♦ Proposed Units 40 Accompl. Type: ♦ a Proposed Units Actual Units Actual Units Accompl. Type: is Proposed Units Type: :: Proposed Units Actual Units Actual Units in i 0) CDBG ♦ Proposed Amt. $19,000 ':Fund Source: ♦ '. Proposed Amt. Actual Amount Actual Amount Fund Source. ♦ - ! Proposed Amt. Fund Source: lwl -' -. Proposed Amt. Actual Amount Actual Amount m01 rn People _ -'L7 'i Proposed Units 40 Accompl Type: iw ! Proposed Units Actual Units Actual Units a Accompl. Type: ♦ Pro osed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units Appendix "B" 2010 -2011 Action Plan cva,N vers ��. z c Grantee Name: City of Baldwin Park Project Name: Family Service Center Description: I IDIS Project #: I JUOG Code: ICA060234 BALDWIN PARK The Family Service Center provides 'a variety of social service assistance to eligible residents. The services include but not limited to: medical access, food bank referrals, emergency shelter, food vouchers, and immigration assistance. Family Service Center Public Services 14305 Morgan Street Select one: - - Baldwin Park, CA 91706 Explanation: Expected Completion Date: Provide needed community and supportive services to those of low- and 6/30/2015 moderate- income persons and /or with special needs. Service area: '.. 7ective ategory 0 Decent Housing Citywide * Suitable Living Environment Actual Amount 0 Economic Opportunity Specific Objectives s Outcome Categories Q Availability/Accessibility ❑ Affordability ❑ Sustainability 1 i Improve the services for low /mod income persons -,_ 2 - - 31 V m 01 People VI Proposed 1300: Proposed Units 01 People ♦ J'Undema Proposed 500 Unclemay Complete 2139 $33,400 Actual Amount IM E n � _ d 0. p E Program Year 1 Pro osed Amt. Program Year 4 Complete $31,198 01 People ♦ Program Year 2. Proposed 700 01 People ♦ _. Program Year 5 Proposed 500 Underwa Underway Com lete 1820 Com lete Actual Amount p` u 01 People ♦ J Pro osed 700 Actual Amount Accompl. Type: ♦ Pro used Proposed Units Q Actual Units 530 -- Underwa Underwa Complete Pro osed Amt. $28,500 Pro ram Year 3 lComplete 1 530 Proposed Amt. Con Plan Period Proposed Outcome I Performance measure Actual Outcome Accessibility for the purpose of Persons SL -1 creating suitable living Accompl. Type: ♦ Proposed Units environment Actual Units 05 Public Services (General) 570.201(e) ♦ l Matrix Codes Matrix Codes ♦ '. Matrix Codes • Matrix Codes ♦ Matrix Cafes CDBG ♦ Proposed Amt. $40,000 Actual Amount $40 000 Other Pro osed Amt. Actual Amount $50,000 01 People ♦ Proposed Units 1300 Actual Units 2139 Accompl. Type: ! ♦ Proposed Units Actual Units CDBG ♦ Proposed Amt. $33,400 Actual Amount $33,400 Other ♦ Pro osed Amt. Actual Amount $31,198 01 People _ - Proposed Units 700 Actual Units 1820 Accompl. Type__ 7] Prop osed Units Actual Units CDBG W v'. Proposed Amt. $30,000 Actual Amount $30,000 Fund Source: ♦ -' Pro osedAmt. Actual Amount 01 People ♦ Proposed Units 700 Actual Units 530 Accompl. Type '� ♦ Proposed Units Actual Units CDBG ♦. �... Pro osed Amt. $28,500 Actual Amount Fund Source ♦ k Proposed Amt. Actual Amount 01 People ♦ Pro p osed Units 500 Actual Units Accompl. Type: ♦ Proposed Units Actual Units CDBG V Pro osed Amt. $28,500 Actual Amount Fund Source: ♦ Proposed Amt. Actual Amount 01 People Proposed Units Actual Units" 500 Accompl. Type. ♦ Proposed Units Actual Units Fund Source: ♦ Proposed Amt. Actual Amount Fund Source: ♦ Proposed Amt. �:. Actual Amount Accompl. Type: ♦ Pro osed Units Actual Units Accompl. Type: :-:1 Pro osed Units Actual Units Fund Source: ♦ 'I Proposed Amt. —�! Actual Amount Fund Source: ♦ Proposed Amt. Actual Amount Accompl. Type Proposed Units Actual Units Accompl. Type: ♦ Proposed Units Actual Units Fund Source ♦ Proposed Amt. l Actual Amount Fund Source: 1 ♦ Proposed Amt. r. Actual Amount Accompl. Type ♦ Proposed Units Actual Units Accompl. Type. Proposed Units i Actual Units Fund Source: ♦ Proposed Amt. Actual Amount Fund Source. s Pro' osed Amt. 1. Actual Amount Accompl. Type: ♦ Proposed Units 'i Actual Units Accompl. Type: ♦ Proposed Units !r Actual Units Fund Source: ♦ Proposed Amt. Actual Amount Fund Source: _� Proposed Amt. Actual Amount Accompl. Type: ♦ Pro osed Units Actual Units Accompl. Type: -1 Pro osed Units Actual Units 2010 -2011 Action Plan Appendix "B" CPtMP Version 2.0 Grantee Name: City of Baldwin Park Project Name: I Sorts Recreation Scholarshi' s Pro ram Description: IDIS Project #: UOG Code: ICA060234 BALDWIN PARK This program provides scholarships to children of low- and moderate- income families that will allow them to participate in organized youth sports programs. The program has been instrumental in providing children with an opportunity to receive positive recreational experiences, regardless of their ability to pay. The City's Recreation and Community Services Department conducts the daily administration of activities.' Location: Priority Need Category City of Baldwin Park Recreation 14305 Morgan Street : Select One: Public Services - - IBaldwin Park, CA 91706 Explanation: Expected Completion Date: Provide needed public and community services for low- and moderate - income persons and youth. Service area: Citywide. 6/30/2015 jectue Category Q Decent Housing [r Suitable Living Environment Economic Opportunity Specific ONectives Outcome Categories 1 Improve the services for low /mod income persons v ® Availability /Accessibility 2 ®' - - ❑Affordability Sustainability 3 _ _ 01 People ,, vJ Proposed 400 01 People v Proposed 97 +' Underway Underwa e d Program Year 1 Complete 262 Program Year 4 Complete E 01 People v Proposed 175 01 People v Pro osed 120 a - Underway Underway Q) a Program Year 2 Com lete 265 Program Year 5 Complete CL, u 01 People v Pro osed 120 Accompl. Type: v Pro osed Underwa Underwa 4 - Complete 221 Program Year 3 Con Plan Period IComglete Pro osed Outcome Performance Measure Actual Outcome Accessibility for the purpose of Persons SL -1 creating suitable living environment 05D Youth Services 570.201(e) vj Matrx Codes J v Matrix Codes I v Matrix Codes v jMatrix Codes v Matrix Codes v i BG Proposed e , r. $20,000 d Sou o �_ a mad nn.r, Actual Amount $22,773 Actual Amount L ! Other Proposed Amt. $20,000 Fund Source: v : Proposed Amt. - __L'wj Actual Amount Actual Amount m v 01 People Proposed Units 400 Accmp l Type v Proposed Units Actual Units 262 Actual Units L of _ 0 d Accompl. Type IiIi v Proposed Units Accompl. Type: j v Proposed Units Actual Units Actual Units N CDBG v Proposed Amt. $16,700 :. Fund Source: '�, v Proposed Amt. _ Actual Amount $20 024 Actual Amount : Q) Fund Source: v Proposed Amt. Fund Source: a Proposed Amt. >- .. Actual Amount Actual Amount M 01 People ♦ p Proposed Units 175 : Accompl. Type: v Proposed Units IM :. Actual Units 265 '+ Actual Units O d Accompl. Type: v Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units '!. : CDBG v Proposed Amt. $15,000 Fund Source: Vj Proposed Amt. Actual Amount $14,546 Actual Amount YFund Source: v Proposed Amt. Fund Source v [ Proposed Amt. �! Actual Amount Actual Amount rLa 01 People v Proposed Units 120 Accompl. Type: v Proposed Units Actual Units 221 Actual Units m i - O a Accompl. Type: v Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units CDBG 1nJ Proposed Amt. $12,350 Fund Source . v Proposed Amt. L _ Actual Amount ' Actual Amount Fund Source Pro osed Amt. Fund Source: v Pro osed Amt. Y Actual Amount Actual Amount rLO Ol People v Proposed Units 97 '. Accompl. Type: v Proposed Units Actual Units Actual Units Or - O a Accompl, Type: !i v Proposed Units Accompl. Type: ( w Proposed Units Actual Units Actual Units CDBG v Proposed Amt. $12,300 Fund Source: v Proposed Amt. in L = Actual Amount Actual Amount YFund Source: v Proposed Amt. Fund Source. I`ve' Prop osed Amt. Actual Amount - Actual Amount R 01 People _ v Pro osed Units 120 ` :. Accompl. Type: v Proposed Units Actual Units Actual Units rn O C Accompl. Type:—': v Proposed Units I Accompl. Type: v I Propose Units Actual Units I Actual Units 2010 -2011 Action Plan Appendix "B" cvrv,r verses "z.o Grantee Name: City of Baldwin Park Project Name: Youth Em to merit Pro ram Description: IDIS Project #: UOG Code: CA060234 BALDWIN PARK This program offers Tow- and moderate-income youth with part-time employment opportunities providing job experience as clerical assistants, aquatic personnel, recreational aides, and general maintenance workers. The City's Recreation and Community Services Department conducts the daily administration of the activities. Location: Priority ;Need Category .City of Baldrain Park 4100 Baldwin Park Blvd. Select one: ® 1 Public Services —� Baldwin Park, CA 91706 Explanation: Expected Completion Date: Provide needed public and community services for low- and moderate- income persons and youth. Service area: Citywide 6L30/2 035 objective ategory Q Decent Nousing .Suitable Living Environment 'Economic Opportunity SpedfiC Ob ectives Outcome Categories ❑Availability/Accessibility [3 Affordability Sustamabilty 1 Improve economic opportunities for low- income persons _ ♦ j 2 Improve the services for low /mod income persons ♦ `- 3 _ y +' 01 People __.I ♦ Pro ram Year 1 Proposed 20 01 People ♦ - '. Pro ram Year 4 d 3 Underway coin fete 8 te 9 .0 °) ° of 01 People ♦ Pro ram Year 2' Pro osed 6 01 People ♦ I Pro ram Year 5' FUnderway d 4 Underway ay complete 9 te y u OS People I ♦ Proposed 5 Accompl. Type: ♦ d u a Pro ram Year 3 Con Plan Period Underway Complete I 1 4 lUnderway lComplete Pro osed Outcome Performance Measure Actual Outcome Accessibility for the purpose of People EO 1 creating economic opportunity 105D Youth Services 570.201(e) ♦ 1 Matrix Codes Matrix Codes ♦ Matrix Codes Matrix Codes ♦ Matrix Codes .a CDBG v Proposed Amt. $30,0001 Fund Source: ♦ Proposed Amt. . Actual Amount L Actual Amount $34,227 Y E m Fund Source: ♦ '- Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount !: Actual Amount 01 People ♦ Proposed Units 20 Accompl. Type: ♦ ' i Proposed Units Actual Units 8 Actual Units O C. Accompl. Type ♦ ± Proposed Units Accompl. Type: j ♦ f Proposed Units Actual Units Actual Units N CDBG ♦ Proposed Amt. $22,300 +: I Fund Source: _ _ L� f Proposed Amt. Actual Amount $21,718 Actual Amount Y Fund Source: Lv Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount R Of O a 01 People iv Proposed Units 6 Accompl. Type:_ ♦ Proposed Units Actual Units 9 ? Actual Units Accompl Type__ '± Proposed Units Actual Units Accompl. Type i ♦ Proposed Units Actual Units ry CDBG Proposed Amt. $9,000 Fund Source : Proposed Amt. t Actual Amount $9,000 '. - Actual Amount W Y Fund Source: ♦ Proposed Amt. Fund Source. ♦ - Proposed Amt. Actual Amount Actual Amount m Ol People ♦ Proposed Units 5 Accompl. Type: ♦ Proposed Units Actual Units 4 Actual Units O, a i Accompl. Type: L� '< Proposed Units Accompl. Type: ♦ J Proposed Units Actual Units Actual Units CDBG ♦ Proposed Amt. $11,400 Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount i + + Y E Fund Source ♦ -'. Proposed Amt. Fund Source 1 ♦ Accompl. Type: ♦ Proposed Amt. Act_ual Amount Actual Amount Units Ol Peo le _® p ..–_ Proposed posed Units 3 Actual Units ! Actual Units 01 a :' Accompl. Type__ � Proposed Units Accompi. Type: (♦ Proposed Units Actual Units Actual Units Ln CDBG ♦ Pro osed Amt. $14,449 Fund Source. y Proposed Amt. _ Actual Amount Actual Amount i -' R d R m O C I Fund Source: ♦ Proposed Amt. Fund Source: ♦ - Proposed Amt. Actual Amount Actual Amount 01 People ♦ Proposed Units 4 Accompl. Type: ♦ Proposed Units ` Actual Units "- Actual Units Accompl. Type: ♦ Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Version Grantee Name: City of Baldwin Park 2.0 Project Name: I Graffiti Removal Description: I JIDISProject#: I JUCG Code: ICA060234 BALDWIN PARK This project provides for removal of graffiti from public facilities located in the City of Baldwin Park. The Public Works !Department conducts the daily administrative activities. Location: Priority Need Category City of Baldwin Park 14403 East Pacific Avenue $elect Ong. Other L ®� Baldwin Park, CA 91706 Explanation: Improve neighborhood conditions for low and moderate - income residents. Service area: C.T. 4047.01 BG1,2,3,4; 4047.02 BG1; 4047.03 BG1,2; 4048.01 BG1,2,3,4; 4048.02 BG2; 4049.03 BGI; 4050.02 BG2; 4051.02 Expected Com letion Date: 6/30/2015 b)ective Category 0 Decent Housing BG1; 4052.01 BG1,3; 5052.02 BG1,2; 4069.00 BG4;, 4070.01 BG2;. Suitable Living Environment O Economic Opportunity Outcome Categories 1 Improve the services for low /mod income persons ❑Availability/Accessibility 0Affordability 2 "- 3 v �✓ Sustamability 01 People v ,Proposed 1000 Accompl Type: ®� Proposed 1000 aN J Underway Underway C o Pro ram Year 1 Pro ram Year 4 complete complete 12000 t Accompl. Type: v Proposed 1000 Accompl. Type: v Proposed 1000 Underway 4u _. —'Underway _ ......, complete 12000 complete o a E Program Year 2 Pro ram Year 5 ° U Accompl. Type: v l Pro osed 1000 Accompl. Type: v l Proposed Underway Underway U Q —. : Complete 12000. Complete Program Year 3 : :Con Plan Period Proposed Outcome Performance Measure Actual Outcome Sustainability for the purpose People Served' SL -3 of creating suitable living environment 05 Public Services (General) 570.201(e) Matrix Codes : Matrix Codes Matrix Codes _ J Matrix Codes v 7 Matrix Codes CDBG v Proposed Amt. $56,819 Fund Source: yJ Proposed Amt. Actual Amount $56,819 Actual Amount : :. m d Other I. ® Proposed Amt. 100000 " Fund Source: ® Proposed Amt. Actual Amount Actual Amount } '- M 11 Public Facilitie .® I Proposed Units 1000 Accompl. Type: v Proposed Units Actual Units 12000 Actual Units 6r -: - O a Accompf. Type: v Proposed Units Accompl. Type: %,w Proposed Units : Actual Units Actual Units N CDBG ® � Proposed Amt. $51 000 ! und F Source ® Proposed Amt. Actual Amount $ 51,000 Actual Amount s. _ `. I m Fund Source: ® Proposed Amt. Fund Source: ® Proposed Amt. Actual Amount Actual Amount } -' - R 01 Peo le v p Pro os ed Units 5000 Accompl Type: v Proposed Units Actual Units 12000 Actual Units or . O P I, Type: v Proposed Units sI Accompl Type vJ Proposed Units D. ,Accom i' Actual Units Actual Units M CDBG ♦ Proposed Amt. $33,469 Fund Source: ® Proposed Amt. Actual Amount $33,395 Actual Amount f - ra 0) Fund Source Proposed Amt. Fund Source: v Proposed Amt. _ Actual Amount Actual Amount 01 People ® Proposed Units 1000 Accompl Type Proposed Units M Actual Units 12000 Actual Units rn : O Accompl. Type:. Lv Proposed Units Accompl Types: lI i Proposed Units Actual Units d. Actual Units a CDBG v l Proposed Amt. _$31,796 ! Fund Source_ _ ♦ Proposed Amt. Actual Amount Actual Amount _`= d Fund Source: v Proposed Amt. F: und Source_ ® Proposed Amt. Actual Amount Actual Amount Y R 01 People !i ® Proposed Units 1000 Accompl Type : w Proposed Units Ot -: Actual Units Actual Units O i Accompl, Type: i v] Proposed Units Accompl. Type: ® Proposed Units O '- ': Actual Units Actual Units uy CDBG Proposed Amt. $30,000 Fund Source: ® Proposed Amt. ­-Jwl ':. Actual Amount Actual Amount _ i :':': 0) Fund Source. v Proposed Amt. Fund Source ® Proposed Amt. Actual Amount Actual Amount 01 People v Proposed Units .,.. 1000 .,.a. Accompl Type: ® Proposed Units M Actual Units Actual Units Or S O I Accompl. Type: s Proposed Units Accompl Type: 11 v Proposed units Actual Units '. Actual Units ` 2010 -2011 Action Plan Appendix "B" cpnp V--2o Grantee Name: City of Baldwin Park Project Name: Santa Anita Famil '.Services Description: I IDIS Project #: I I UOG Code: I CA060234 BALDWIN PARK This program provides education, mental health and social services to assist in enabling older adults to remain safely in their homes within their communities. Location: Priority', Need Cate' or Family Service Center : 14505 Morgan Street Baldwin Park, CA 91706 Select one: -- Public Servi ces, Explanation: Expected Completion Date: Provide needed public income persons and /or and community services for low- and moderate- with special needs. Service area: Citywide ` 6 30 2015 7edrve ategory Q Decent Housing Q Suitable. living Environment O Economic Opportunity ecific Objectives Outcome Categories 0 Availability/Accessibility, ❑ Affordability ❑ Sustamability 1 Improve the services for low /mod income persons ®. 2 -" 3 _ _ IT — C d 01 People ♦ Program Year i 'complete Proposed 150 01 People ♦ J Program Year 4 Proposed 200 Underway Underway 208 complete L01 Lu _ 0 a People ♦ Pro ram ".Year 2': Proposed 150 01 People ♦ : Pro ram Year 5 Proposed 200 Underway Complete 168 Underway Complete O CL V 4 Accom I Type: . Program Year 3' Proposed 150 Accompl. Type: ♦ Con Plan Period Proposed Underway com fete 132 Underway lComplete Pro osed Outcome Performance Measure Actual Outcome Accessibility for the purpose of People Served creating suitable living environment 05A Senior Services 570.201(e) �'. ♦ : r— SL -1' Matrix Codes Matrix Codes 1 ♦ Matrix Codes Matrix Codes ♦ Matrix Codes', ♦' �y i CDBG ♦ 1',. Proposed Amt. $5,000 Fund Source: ( ♦ I —' Proposed Amt. Actual Amount $5,000 Actual Amount N iFund NOS Or a Source. ♦ .Proposed Amt. Fund Source: � Proposed Amt. Actual Amount Actual Amount People ♦ Proposed Units 150 Accompl. Type: ♦ - Proposed Units Actual Units 208 Actual Units Accompl. Type: L Proposed Units Accompl. Type: ♦ " Proposed Units Actual Units Actual Units N } CDBG Li Proposed Amt. $4,150 'Fund Source. ♦ : Proposed Amt. Actual Amount $4,150 : Actual Amount Fund Source: _L :' Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount (L0 m 00 a` 01 People ♦ a Proposed Units 150 ! Accompl. Type: ♦ Proposed Units Actual Units 168 y Actual Units Accompl. Type � ♦ _. t Proposed Units Accompl. Type: ' Proposed Units Actual Units Actual Units ty CDBG ♦ Proposed Amt. $3,500 Fund Source: � ! Proposed Amt. Actual Amount $3,500 Actual Amount d Y R01 CM O d Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. J! Actual Amount Accompl. Type: ♦ r Actual Amount Proposed Units People Proposed Units 150 ; Actual Units 132 Actual Units Accompl. Type: w Proposed Units Accompl. Type: ♦ Proposed Units Actual Units : Actual Units d. YFund E (M O a CDBG ♦ ! Proposed Amt. $3,325 ! Fund Source: LC Proposed Amt. Actual Amount : Actual Amount Source ♦ : Proposed Amt. Fund Source: ) I_� : Proposed Amt. Actual Amount Actual Amount 01 People .♦ Proposed Units 200 Accompl. Type: j ♦ i Proposed Units Actual Units J Actual Units Accompl. Type: -1 Ii Proposed Units Accompl. Type: ♦ l Proposed Units Actual Units Actual Units CDBG ♦� -: Proposed Amt. $3,300 Fund Source v Proposed Amt. Actual Amount Actual Amount YFund 2 Im Source 1 1 Proposed Amt. Fund Source: v �' Proposed Amt. i Actual Amount Actual Amount 01 People ♦ is Proposed Units 200 Accompl. Type '- Proposed Units Actual Units Actual Units O i a Accompl. Type: '', ♦ Proposed Units Accompl. Type • ♦ Proposed Units Actual Units Actual Units 2014 -2015 Action Plan Appendix "B" 2.0 G'PMP Version Grantee Name: City of Baldwin Park Project Name: East San Gabriel valley Coalition for the Homeless Description: I IRIS Project #: T 060234 BALDWIN PARK This program provides year round emergency aid for the needy and homeless. Aid includes case management, motel accommodations, permanent and transitional housing, mental and medical placement and drug rehabilitation placement. The City's Recreation and Community Services Department conducts the daily administration of the activities. Location: Priority Need Categor :Family Service Center 14305 Morgan Street Baldwin Park, CA 91706 Select One: Homeless /HIV /AIDS �v� : Explanation: Expected Completion Date: Provide needed public and community services for homeless persons and with special needs. Service area: Citywide 6/30 2015 7ecove ategory Q Decent Housing Suitable Living Environment Economic Opportunity : S ecific Ob'ectives Outcome Categories ❑v Availability /Accessibility 1 Increase the number of homeless persons moving into permanent housing v I. - -- environment 05 Public Services (General) 570.201(e) Matrix Codes Matrix Codes ,y 01 People ( v I Proposed 1400 ''. • -! ! Matrix Codes People ♦ j Proposed Nu y +' v Underway Fund Source: I v 1400 �01 Underway Accompl. Type. !� - Program Year 1 ! complete People Fund Source Proposed Units Program Year 4 complete Actual Units O a pl. Type: Accom 71 Proposed Units Accompl. Type: 172 ! Actual Units a I01 People ® Proposed 245 i $1,000 01 People Proposed 200 u! u _ _. .. -J Underway Y 350 [ Actual Amount Underway O ° 0 c Program Year 2 complete 172 ! v Proposed Units Program Year 5 Complete d u 01 People v Proposed 90 Proposed Units Accompl. Type: v i. -- Proposed Actual Units Q - Underway Proposed Amt. Fund Source: ! v Underway Fund Source. Prnnram Ypar 3 cmmnlete 350 ;'. Con Plan Period Complete 01 People environment 05 Public Services (General) 570.201(e) Matrix Codes Matrix Codes ,y wformance Measure CDBG .. Pro posed Amt. ''. • -! ! Matrix Codes $10,000 Actual Amount 0) Fund Source: v Proposed Amt. Fund Source: I v 1400 Actual Amount R01 Accompl. Type. !� - $8,350 People Fund Source Proposed Units Or Actual Units O a pl. Type: Accom 71 Proposed Units Accompl. Type: 172 ! Actual Units N CDBG ! v Proposed Amt. i $1,000 Actual Amount N Fund Source: v Proposed Amt. Y 350 [ Actual Amount Accompl. Type: $9,500 M 01 People ! v Proposed Units Fund Source. Actual Units aAccompl. Type: v Proposed Units -'. Actual Units M CDBG v Proposed Amt. Fund Source: ! v Actual Amount Fund Source. v Proposed Amt. Y ;'. Actual Amount M 01 People _L Proposed Units Ol Actual Units O 0. 01 People ! ® Proposed Units t Actual Units a CDBG v 'r Proposed Amt. y. Actual Amount Y Fund Source » Proposed Amt. - Actual Amount M Ol People v Proposed Units 01 `. Actual Units 0 O Accompl. Type: ® Proposed Units l: Actual Units M CDBG v Pro osed Amt. Actual Amount Fund Source: ®( Proposed Amt. Actual Amount R Ol People ® Proposed Units 01 >: Actual Units O a AaompLType: ® Proposed Units Actual Units wformance Measure Served ISL -1 ® I� Matrix Codes !. Matrix Codes ''. • -! ! Matrix Codes $10,000 Fund Source: IV $10,000 Fund Source: I v 1400 Accompl. Type. 215 Accompl. Type. !� - $8,350 Fund Source $8,350 Fund Source. 245 - Accompl. Type: 172 Accompl. Type: ®_ 10,000 :. !.. Fund Source: v $1,000 Fund Source 90 Accompl. Type:— L 350 Accompl. Type: $9,500 Fund Source: s Fund Source. 200 ! ;. Accompl, Type: v Accompl. Type: v $10,000 ` Fund Source: Fund Source: ! v 200 Accompl Type: L Accompl. Type: v 7 Amt. mount J Amt. mount J Units nits J Units nits I Amt. mount d Amt. mount d Units nits d Units nits d Amt. ed Units Units ed Units Units ed Amt. Amount ed Amt. Units is Amt. Units 2010 -2011 Action Plan Appendix "B" caMF vxsrou z Grantee Name: City of Baldwin Park Redeemer Food Bank' iDIS Project #: I UOG Code: I CA060234 BALDWIN PAR -ovides year round food bank services to families in need The Church of the Redeemer will conduct ttion of the activities. The City's CDBG Coordinator will review and verify eligibility requirements. _. Redeemer Public Services • terey Avenue Select one: - - - - - - -- CA 91706 Explanation: )mpletion Date: Provide needed public and community services for low- and moderate- 5 income persons and /or with special needs. Service area: Citywide Q Decent Housing Proposed Amt. Actual Amount $10,0001 $10,000 Fund Source: • Proposed Amt. Q Suitable living Environment Fund Source: �. 01 People • Pro osed Units 1200 Actual Units 0 Economic Opportunity Accompl. Type_ i vJ; Proposed Units Specific Objectives Actual Units Actual Amount Outcome Categories QAvailability /Accessibility (:]Affordability 1 Improve the services for low /mod income persons . 8 350 ( • 2 - — .I 3 Accompl. Type , Actual Amount 01 People ♦ '- ❑ Sustamability 0 +' y W L yl u � O o .o £ y 01 People • Program Year 1 Proposed 1200 Proposed Units 01 People • Pro ram Year 4 Proposed 1200 Underway com lete 1990 Underway Actual Amount com fete Fund Source • 01 People • _. : Pro ram Year 2 Proposed 1200 01 People • Program Year 5 Proposed 800 Underway Actual Units Underwa Accompl. Type: ♦ »... complete 463 complete Accompl. Type: i ♦ Proposed 2750 Accompl Type I ♦ Proposed Fund Source ♦ s' U X - -- Program Year 3 Actual Amount Con Plan Period lUndemay IComplete 1 4881 Underway Actual Units I Complete AccomplType: [7jlPoporedUnts Proposed Outcome I Performance Measure Actual Outcome Actual Units Accessibility for the purpose ofj People Served $8,000 SL-1 J'. Fund Source: s i creating suitable living' I Actual Amount 01 People ♦J Proposed Units 800 05 Public Services Matrix Codes Matrix Codes �- CDBG v ':. Proposed Amt. Actual Amount $10,0001 $10,000 Fund Source: • Proposed Amt. Actual Amount Fund Source: �. 01 People • Pro osed Units 1200 Actual Units 1990 Accompl. Type_ i vJ; Proposed Units Actual Units Actual Amount CDBG • Pro osed Amt. . 8 350 Actual Amount $8,350 Fund Source: ♦ Pro osed Amt. Accompl. Type , Actual Amount 01 People ♦ '- Proposed Units 1200 Actual Units 1463 Accompl. Type: L--1 '1 Proposed Units Actual Amount Actual Units F ource: ♦ CDBG ♦ j ProposedAmt. 1 $10,000 Actual Amount 10,000 Fund Source • Proposed Amt. Actual Amount Actual Units 01 People • -. Proposed Units 2750 Actual Units 488 Accompl. Type: ♦ »... Proposed Units Fund Source: , ♦ Actual Units CDBG '. ♦ Proposed Amt. $12,350 Actual Amount Proposed Amt. Fund Source ♦ s' Proposed Amt. Actual Amount Actual Amount Accompl. Type: ♦ OS People • Proposed Units 1200 Actual Units AccomplType: [7jlPoporedUnts Proposed Units Actual Units Actual Units CDBG ', • Proposed Amt. $8,000 Actual Amount J'. Fund Source: s i Proposed Amt. Fund Source: Actual Amount 01 People ♦J Proposed Units 800 Actual Units Proposed Units Accompl. Type: ♦ ! Proposed Units Actual Units Actual Units Acpl Type: • Matrix Codes Matrix Codes Matrix Codes Fund Source: �. Proposed Amt. Actual Amount Fund Source: ♦ ! Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed Units Actual Units Accompl. Type , Proposed Units Actual Units Fund Source: . ♦ Proposed Amt. Actual Amount F ource: ♦ Proposed Amt. ! Actual Amount Accompi. Type:'. ♦ Proposed Units Actual Units Accompl. Type: • Proposed Units Actual Units Fund Source: , ♦ Prop osed Amt. Actual Amount Fund Source: ♦ j Proposed Amt. JI Actual Amount Accompl. Type: ♦ Proposed Units Actual Units Accompl. Type: ♦ Proposed Units Actual Units Fund Source: I ♦ Proposed Amt. J'. Actual Amount Fund Source: Pro osed Amt. Actual Amount Accompl. Type:, V Proposed Units Actual Units Acpl Type: • Pro osed Units Actual Units Fund Source: • : Proposed Amt. Actual Amount Fund Source: ! • Proposed Amt. Actual Amount Accompl. Type:''. • Proposed Units Actual Units Accompl. Type • ! Proposed Units 2010 -2011 Action Plan Appendix "B" 2010 -2011 Action Plan Appendix "B" cpMP Verson 2.o Grantee Name: City of Baldwin Park Project Name: I Project Sister Description: I JIDISProject#: I UOG Code: I CA060234 BALDWIN PARK This program provides client management and intervention to victims of rape, sexual assault, domestic violence and child sexual abuse. Group sessions will beheld at local high schools for victims of sexual assault and at the Family Service Center for victims of domestic violence. Location: Priority Need Category Family Service Center 14305 Morgan Street Baldwin Park, CA 91706 Select one: Public Services _ _® Explanation: Expected Completion Date: Project goal and scope of work was revised to provide anti - bullying' to low Income students in CDBG eligible service areas. course 6/30 2015 Iective ategory O Decent Housing Suitable Living Envnnt Economic Oppo m u tO Specific Objectives Outcome Categories ❑' Availability/Accessibility El Affordability ❑ Sustainability 1 I Improve the services for low /mod income persons 2 "- -- -- 3 ®' m +' i m 01 People !� ♦ - Program Year 1 Proposed 7 01 People ♦ Program Year 4 Proposed 280 Underway complete 3 Underway complete .0 a v= d ° o £ 01 People 's. ♦J '. Program Year 2 Proposed 5 01 People ''�, ♦ Program Year 5 Proposed 321 Underway Underway complete 2 Complete per, u 01 Qunderway People ♦ Program Year 3 ' Proposed 5 Accompl. Type: '�, ♦ Con !Plan Period Proposed complete 1 4781 Underway Icomplete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose 'of People Served SL -1" creating suitable living environment 05 Public Services (General) 570.201(e) { ♦ I Matrix Codes 4 Matrix Codes ♦ Matrix Codes Matrix Codes ♦ 1 Matrix Codes (♦ „I N } E CDBG � ♦ Proposed Amt. .� ...... 000 I � Fund Source: U rruPU >eu Amt. Actual Amount $4,716 Actual Amount Fund Source ♦J Proposed Amt. Fund Source: ♦ : Proposed Amt. Actual Amount Actual Amount 01 People I ♦ , Proposed Units 7 Accompl. Type: ♦ Proposed Units Actual Units 3 Actual units i0 a` Accompl. Type: V -Actual Proposed Units Accompl. Type ♦ ': Proposed Units Units Actual Units N YFund R Gr O i a CDBG ♦ Proposed Amt. $3 250 '. Fund Source: ♦ Proposed Amt. Actual Amount $3 250 Actual Amount Source: ♦ l Proposed Amt. Fund Source: i ♦ ! Proposed Amt. Actual Amount Actual Amount 01 People ♦ Prop osed Units 5 Accompl. Type: ♦ Proposed Units >.: Actual Units 2 Actual Units Accompl. Type: ♦ t' Proposed Units Accompl. Type: ♦ Proposed Units Actual Units Actual Units ty i O } CDBG ♦ Proposed Amt. $3,000 Fund Source: 1 ®J Proposed Amt. Actual Amount $3,000 Actual Amount Fund Source: ♦ Proposed Amt. P Fund Source: ♦ : �.'. Proposed Amt. P Actual Amount Actual Amount @ m O a Ol People ♦ Proposed Units 51 Accompl. Type: -Y1 ♦ Proposed Units : Actual Units 478 Actual Units Accompl. Type: _ ♦ j is Proposed Units Accompl. Type: ♦ '- Proposed Units Actual Units Actual Units M Y E m O a CDBG ♦ Proposed Amt. $2,850 ! Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount Fund Source ♦ Proposed Amt. _ Fund Source: ♦ Proposed Amt. : Actual Amount Actual Amount 01 Peo Iel ' p Proposed osed Units 280 Accompl. Type: -7 :! Proposed Units _ t... Actual Units Actual Units Accompl. Type: ♦ Proposed Units :. Accompl. Type ♦ Proposed Units Actual Units Actual Units N s. CDBG '', ® '. Proposed Amt. $1,500 Fund Source: ♦ : '- Proposed Amt. Actual Amount Actual Amount Fund Source: ♦ Proposed Amt. Fund Source. ♦ —�' Pro osed Amt. Actual Amount Actual Amount (� 01 People ♦J Proposed Units 321 Accompl Type: ®;. - Proposed Units Actual Units Actual Units a Al ♦ Pro osed Units Accompl. Type: �:. : Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" cPMP V,,.io, 2.o Grantee Name: City of Baldwin Park Project Name: Saint John the Ba tist Social Service Glasses Description: I IDIS Project #: uOG Code: CA060234 BALDWIN PARK Saint John the Baptist Church provided classes to assist low- Income families with behavioral issues and anger manage me riff. Annual goal was not met because the smaller groups were found to be more successful and allowed for more intense counseling. Location: Priority "Need Category St John Baptist Church 3853 Ba dnnn Park Blvd. Baldwin Park, CA 91706 Select One: Public Services ♦J. Explanation: Expected Completion Date: Provide needed public and community services for low- and moderate - 'income persons. Service area: Citywide 6/30/2015 ive ategory Q Decent Housing -* Suitable Living Environment O Economic Opportunity ecif'ic ob'ectives Outcome Categories ❑✓ Availability /Accessibility ❑ Affordability ❑ Sustainab lity 1 Improve the services for low /mod income persons _ ! ! 2 —" 3 m +' Z a) 01 People ♦J Program Year 1 Proposed 50 O1 People ! ® Pro ram Year 4 Proposed 25 Underway Underway complete 22 complete N u °= fl 0 01 People ♦ Pro ram Year 2 Proposed 90 01 People ! v Pro ram Year 5 Proposed 10 Underway Underway complete 15 complete 0 M U U Q 01 People ♦ - Pro ram Year 3 Proposed 80 Accompl. Type: ♦ Con Plan Period Proposed Underway Underway Complete 1 12 Complete Proposed Outcome Performance Measure Actual Outcome Accessibility for the purpose of People Served SL -1 creating suitable living ! environment 05 Public Services (General) 570.201 - (e) ♦ Matrix Codes Matrix Codes v Matrix Codes '' Matrix Codes ♦ Matrix Codes J ,y i CDBG !! ♦ : Proposes Amt. Actual Amount w uuu $4,000 Fund Source: ? rropaseu Hrna. Actual Amount O N } a Or GAccompl. Fund Source: ®. ; Proposed Amt. : Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount OS People ♦ :. Proposed Units 50 Accompl. Type: ♦ ", - Proposed Units Actual Units 22 Actual Units Type: -' Proposed Units Actual Units Accompl. Type: L, - Proposed Units Actual Units N >_ CDBG ♦ Proposed Amt. $3,250 Fund Source: ♦ Proposed Amt. Actual Amount $3,250 Actual Amount M O a Fund Source: ♦ . Proposed Amt. Fund Source: ® Proposed Amt. Actual Amount Actual Amount Ol People ♦ Proposed Units 90 Accompi. Type ,_ ♦ !. Proposed Units Actual Units SS Actual Units Accompl. Type ® Proposed Units Accompl. Type: ♦ Proposed Units Actual Units `. Actual Units M i_ CDBG ♦ : Proposed Amt. $2,250 - Fund Source: !, ♦ Proposed Amt. Actual Amount $2250 Actual Amount Q) ro Or a Fund Source: ♦ Proposed Amt. Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount 01 People ® ii Proposed Units 80 Accompl. Type: �, Proposed Units Actual Units Actual Units 12 Accompl. Type: ♦ '.: Proposed Units Accompl. Type: L Proposed Units Actual Units Actual Units ,T CDBG ! ♦ Proposed Amt. $2,138 Fund Source: ♦ `I! P Proposed Amt. Actual Amount Actual Amount _ R M 6f O i a Fund Source: ♦ Proposed Amt. Fund Source: ♦ �' Proposed Amt. Actual Amount Actual Amount 01 People ♦_I ; Proposed Units 25 Accompl. Type. ® Proposed Units Actual Units Actual Units Accompl. Type ♦ Proposed Units Accompl. Type ®' I Proposed Units Actual Units Actual Units Ln >. CDBG �!i ♦ 1. Proposed Amt. $2,150 Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount R a) > R01 Gf O a Fund Source: ♦ '.. Proposed Amt. ;Fund Source: ® I Proposed Amt. Actual Amount Actual Amount People ®; �. Proposed Units 10 AccompL Type: ®! '. Proposed Units Actual Units Actual Units Accompl. Type -' Proposed Units Accompl. Type.. Proposed Units Actual Units I Actual Units 2010 -2011 Action Plan Appendix "B" cPMP Version 2c Grantee Name: City of Baldwin Park Project Name: I Domestic Violence Advocate Description: I JIDISProject#: I I UOG Code: ICA060234 BALDWIN PARK A DV Advocate would work hand in hand with the DV /Sexual Assault detectives to provide emergency assistance to DV victims, guide victims as their cases go through the criminal justice system, serve as the coordinator of police, health, and shelter services available. The DV Advocate would be responsible for conducting ongoing community outreach and education, and provide ongoing training to patrol officers and detectives. On a day -to -day basis, the DV Advocate would receive a. copy of every DV report and make contact with each victim. The Advocate would coordinate with the detectives on what services will be needed . by each victim. Location: Priority: Need Category City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Select one' Non homeless Special Needs ®� Explanation: Expected Completion Date: Provide needed public and community services for persons who are considered special needs. Service area: Citywide 6/30/2015 1 ive ategory O Decent Housing * Suitable Living Environment O Economic Opportunity S ed re Ob ectiues Outcome Categories El Availability/Accessibility ❑Affordability El Sustainability 1 Improve the services for low /mod income persons v — — � _ 2 3 +' d 01 People I v Program Year 1 Proposed 10 01 People r Pro ram Year 4 Proposed 180 Underway Underway Complete com lete 115 U m o 0 01 People v I - Pro ram Year 2 Proposed 128 Oi People v Program Year 5' Proposed 180 Underway Underway complete 150 Complete 0 p, u U U 01 People v Program Year 3 Proposed 100 Accompl. Type: : Con Plan Period IProposed Underway Underway complete 136 com fete Proposed Outcome Performance Measure I Actual Outcome Accessibility for the purpose of People Served SL -1 creating suitable living environment 05G Battered and Abused Spouses 570.201(e) v Matrix Codes ®I: Matrix Codes v Matrix Codes Matrix Codes II Matrix Cedes • CDBG �L '. Proposea Amt. Actual Amount 'i5 000 $18,039 Fund Source: �: Proposed' Amt. Actual Amount A } M Ol Fund Source: v ':. Proposed Amt. ', Fund Source: v '. Proposed Amt. Actual Amount Actual Amount 01 People vJ Proposed Units 10 Accompl Type Proposed Units Actual Units Actual Units 115 d Accompl. Type i v Proposed Units Accompl. Type: v Proposed Units Actual Units Actual Units ty CDBG 1v Proposed Amt. $23,296 Fund Source: v Proposed Amt. Actual Amount $23,296 Actual Amount N R01 of Fund Source: v Proposed Amt. II Fund Source: v Proposed Amt. Actual Amount. Actual Amount People v l Proposed Units 128 Accompl. Type: v Proposed Units Actual Units 150 Actual Units O C Accompl. Type: v Proposed Units Accompl. Type v '.. Prop osed Units Actual Units Actual Units M Fund Source: v Proposed Amt. $14,0001 ! Proposed Amt. Actual Amount $14,000 Actual Amount 0 Fund Source: i� Proposed Amt. Fund Source: v I '.. Proposed Amt. Actual Amount Actual Amount . ,.,,.0 E >_ 01 01 People v l p : Proposed ..... Units 100 ! Accompl, Type: v = Proposed Units Actual Units 136 Actual Units O d Accompl. Type. v J Proposed Units Accompl. Type: v - Proposed Units Actual Units Actual Units d. >. M Q) ro rn O d CDBG v ( Proposed Amt. $15,026 Fund Source. v Pro osed Amt. Actual Amount Actual Amount Fund Source: v Proposed Amt. Fund Source: Proposed Amt. Actual Amount Actual Amount OS People v Proposed Units 180 Accompl. Type: v Proposed Units Actual Units Actual Units Accompl. Type: I v I Proposed Units Accompl. Type: s Proposed Units Actual Units Actual Units m CDBG L:. Proposed Amt. Actual Amount $15,000 Fund Source: a Proposed Amt. Actual Amount rN M Or O 6 Fund Source.e r:. Proposed Amt. Fund Source: v, Proposed Amt. Actual Amount Actual Amount 01 People v 'i Proposed Units 180 Accompl. Type v Proposed units Actual Units Actual Units Accompl. Type: v '+ Proposed Units Accompl, Type: v Proposed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" Grantee Name: City of Baldwin Park :ription: I IIDIS Project #: I IUOG Code: ICA060234 BALDWIN PARK Is will cover the cost of application processing, underwriting, inspections, preparation of work write -ups, for the Residential Rehabilitation Program. City of Baldwin Park 10 Housing Units l Owner Occupied Housing 14403 East Pacific Avenue Select one: -- -- - � Baldwin Park, CA 91706 > m Pro ram Year l Housing Units V '. Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods.'' .6/30 2015 e "e ategory _ 'e20 Decent Housing Program Year 2 Q Suitable Living Environment 10 Housing Units j v] 0 Economic Opportunity Specific objectives lJnderw: Outcome Categories 1 Improve the quality of owner housing ' Q Availability/Accessibility • U, 10 Housing Units Propose + G $65,085 Underw: Compiet > m Pro ram Year l Housing Units V '. Propose C10 tjnderw: H ' V — _ w O. o E Program Year 2 com let 10 Housing Units j v] Propose CL U lJnderw: u Q Actual Amount 1 Compiet Fund Source: v '- Program Year 3 Proposed Outcome Per Availability /Accessibility for the fHousing purpose of providing affordable 14 decent housing 10 14A Rehab; Single -Unit Residential 570.202 Matrix Codes Matrix Codes } E m O CL N R Y E M ✓T O a` M M d Y E m O d V N E R Or O a` in M } E O a` CDBG v .� Pro posed Amt. I $60,000 Actual Amount $65,085 Fund Source ♦ Proposed Amt. '.Actual Amount SO Housing Units v Proposed Units 20 (Actual Units 15 Accompl. Type: V i Pro osed Units Actual Units CDBG v i. Proposed Am t. $60,000 Actual Amount $60,000 Fund Source: v '- Proposed Amt. Actual Amount 30 Housing Units v Pro osed Units 14 'Actual Units 10 Accompl. Type Proposed Units (Actual Units CDBG • Proposed Amt. $60,714 Actual Amount $72,733 Fund Source: v ± .Proposed Amt. Actual Amount 10 Housing Units s Proposed Units 20 Actual Units 14 Accompl. Type:, v -I Proposed Units Actual Units CDBG ♦ Proposed Amt. $65,000 Actual Amount Fund Source _V1 Proposed Amt. Actual Amount 10 Housing Units w Pro posed Units 20 Actual Units Accompl. Type: v :Proposed Units �Actual Units Fund Source: L ('Actual Proposed Amt. $60,000 Amount Fund Source: ♦ —... Proposed Amt. Actual Amount 10 Housing Units v Proposed Units 82 Actual Units Accompl. Type: V Pro osed Units Actual Units 10 Housing Units Program :Yea r 10 Housing Units Program Year Accompl Type:. -. Con Plan Pen( Matrix Codes Matrix Codes Matrix Codes Fund Source ( v Fund Source: • Accompl. Type: v Accompl. Type: v Fund Source: v Fund Source: ! ♦ Attompi. Type: i Accompl. Type: ♦ Fund Source: I v Fund Source: - • Accompl. Type I Accompl. Type: • Fund Source: ___1= Fund Source: • Accompl. Type: • Accompl. Type: , ♦ Fund Source: v Fund Source: -- Accompl. Type: • Accompl. Type v ed Amt. Amount ;ed Amt. Amount ;ed Units Units ;ed Units Units Amount Units Amt. 2010 -2011 Action Plan Appendix "B" ca"", — z o Grantee Name: City of Baldwin Park This program will provide grants to low- and moderate - income homeowners for the rehabilitation of subtandard owner- occupied properties. Grants may range from as low as $500 to a maximum of $10,000 depending on need and work the property requires. The CDBG Coordinator and the Housing Specialist are responsible for the daily activities involved with the program. Location: Priority Need Category City of Baldwin Park Owner Occupied Housing East Pacific Aventse __. Select one: - -- Baldwin Park, CA 91706 Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and 6/30/2015 neighborhoods. Decent Housing 0 Suitable Living Environment 0 Economic Opportunity Outcome Categories Sustainability Specific 01 the quality of owner housing 10 Housing Units Program 10 Housing Units Proposed Outcome I Performance Measure I Actual Outcome Availability /Accessibility for the Housing Units DH -1 purpose of providing affordable decent housing 14A Rehab; Single -Unit Residential 570.202 ♦ j Matrix Codes I Matrix Codes ♦ Matrix Codes Matrix Codes ® Matrix Codes CDBG 10 Housing Units m Fund Source ♦ C m Program Year 1 04 Households ♦ reposed Units H SO Housing Units e - — _ Q. Pro ram Year 2 0. u U a 10 Housing Units Specific 01 the quality of owner housing 10 Housing Units Program 10 Housing Units Proposed Outcome I Performance Measure I Actual Outcome Availability /Accessibility for the Housing Units DH -1 purpose of providing affordable decent housing 14A Rehab; Single -Unit Residential 570.202 ♦ j Matrix Codes I Matrix Codes ♦ Matrix Codes Matrix Codes ® Matrix Codes CDBG .Pro osed Amt. :Actual Amount $42,000 29,896 Fund Source ♦ :Proposed p Amt. Actual Amount 04 Households ♦ reposed Units 4 'Actual Units 3 Accompl Type 'Pro osed Units Actual Units CDBG : ♦ Proposed Amt. $30,0001 Actual Amount 1 $19' 960 Fund Source: ♦ Proposed Amt. Actual Amount 10 Housing Units', ♦ Proposed Units 4 Actual Units 2 Accompl. Type. ♦Proposed Units Actual Units CDBG ♦ Proposed Amt. $30 000 Actual Amount $9,886 Fund Source: ! ♦ = Pro osed Amt. Actual Amount SO Housing Units ♦ Proposed Units 3 Actual Units 1 Accompl. Type: ♦ Proposed Units .Actual Units CDBG ♦ j'Proposed i :!Actual Amt. $30,000 Amount Fund Source _ ♦J Proposed Amt. '.Actual Amount 10 Housing Units ♦ fro posed Units 3 Actual Units Accompl. Type: ♦ Proposed Units Actual Units CDBG ♦ Proposed Amt. $20,000 Actual Amount Fund Source: v Proposed Amt. Actual Amount 10 Housing Units v Pro posed Units 2 Actual. Units Accompl. Type: ,,, -1 Proposed Units Actual Units r Fund Source: v Proposed Amt. Actual Amount Fund Source: ! ♦ Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed: Units '. Actual Units Accompl. Type ♦ Proposed Units Actual Units Fund Source: ♦ Proposed Amt. Actual Amount Fund Source: ♦ ! Proposed Amt. Actual Amount _ ._... Accompl. Type: : V Proposed Units Actual Units Accompl. Type ♦ Proposed Units Actual Units Fund Source ♦ Proposed Amt. Actual Amount Fund Source: ♦ Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed Units Actual Units Accompl. Type: j ♦ j Proposed Units is Actual -0nits Fund Source: ♦ Proposed Amt. Actual Amount Fund Source: Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed Units Actual Units Accompl. Type: ♦ Proposed osed Units Actual Units Fund Source: ♦ Proposed Amt. :'. Actual Amount Fund Source: !i ♦ Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed Units I Actual Units Acromol. Tvoe• ♦ 11 Proposed units 2010 -2011 Action Plan Appendix "B" Grantee Name`: City of Baldwin Park CPMP Versien 2.� ' Project Name: Lead Testing and Risk Assessment P rogram Description: IDIS Project #: 11oG Code: ICA060234 BALDWIN PARK This program will provide lead testing for properties being rehabilitated through City's Housing Rehabilitation Programs. The CDBG Coordinator and the Housing Specialist are responsible for the daily activities involved with the program. Location: Priority Need Category City of Baldwin Park Proposed Units Actual Units Owner Occupied Housing u 14403 East Pacific Avene : Select one: - -- Baldwin Park, CA 91706 CDBG v Proposed Amt. :Explanation: Expected Completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods. Service area: Citywide - eligible participants. /30/2015 lective egory Decent Housing Actual Amount 0Suitable Living Environment 10 Housing Units ♦ O Economic Opportunity Specific 'Objectives : Actual Units Outcome Categories _ 1 Improve the quality of owner housing — -- — — QAvailability /Accessibility 2 • ❑Affordability :. ❑ sustamability 3 10,000 10 Housing Units ♦ ' g Proposed 10 Proposed Amt. 10 Housing Units v 9 V Proposed 1 Underway Proposed Units Underwa Actual Units FA *' G _ — _I Units Actual Units - com Iete 4 com fete Actual Amount > m Pro ram Year 1'i Proposed Amt. Program Year 4 10 Housing Units v Proposed 10 10 Housing Units v Proposed Actual Units .0 Accompl. Type: v Underway Proposed Units Underway y u � Proposed Amt. 5,000 '.Actual Amount complete 4 Complete osed Amt. d CL .O 0 Pro ram Year 2 10 Housing Units 1 v Program Year 5 10 Housing Units v Proposed 10 Accompl. Type: I, v Proposed Proposed Amt. G.. U undemay jUnderw.y Q Accompl Type: ♦ Proposed Units Complete 7 Complete Actual Units Program Year 3 Con Plan Period Proposed Outcome Performance Measure Actual Outcome Availablity /Accessibility for the Housing Units Inspected DH -1 purpose of providing affordable decent housing v Proposed Amt. 14I Lead - Based /Lead Hazard Test /Abate 570.202 v I Matrix Codes v Matrix Codes ',: Matrix Codes v Matrix Codes v !Matrix Codes v CDBG _ :. .Proposed Amt. $10,000 Actual Amount $1,040 Fund Source: v I Pro osed Amt. Actual Amount 04 Households J Proposed Units Actual Units 10 4 Accompl. Type: v Proposed Units Actual Units CDBG v Proposed Amt. $10,000 Actual Amount $1,300' Fund Source: v Proposed Amt. Actual Amount d 10 Housing Units ♦ Pro' osed Units 10 Actual Units 4 Accompl. Type: ♦ Proposed Units Actual Units :. CDBG ♦ ProposedAmt. 10,000 iActual Amount $3,135 Fund Source: ♦ Proposed Amt. Actual Amount 10 Housing Units Proposed Units 10 Actual Units 7 Accompl, Type: IvProposed Units Actual Units CDBG______LVj Proposed Amt. 1$10,000 Actual Amount Fund Source:'. v Proposed Amt. Proposed Units Actual Amount 04 Households ',, v Proposed Units 10 Actual Units Accompl. Type: v Pro' osed Units Proposed Units Actual Units CDBG '.. v Proposed Amt. 5,000 '.Actual Amount Fund Source:', v Proposed Amt. osed Amt. Actual Amount 10 Housing Units 1 v Proposed Units 4 Actual Units Accompl. Type. 171 Proposed Units Proposed Amt. Actual Units 2010 -2011 Action Plan Appendix "B" Fund Source_ �J Proposed Amt. Actual Amount Fund Source: i ♦ Proposed Amt. Actual Amount Accompl. Type: ♦ Proposed Units d Actual Units Accompl. Type: I ♦ Proposed Units :. Actual Units Fund Source: v Proposed Amt. Actual Amount Fund Source: ♦ Proposed Amt. -' Actual Amount Accompl. Type: v Proposed Units !Actual Units Accompl. Type: v Proposed Units Actual Units Fund Source: V ,.Pro osed Amt. !Actual Amount Fund Source: v Proposed Amt. Actual Amount Accompl Type: ♦ Proposed Units Actual Units Accompl Type: I: v Proposed Units. Actual Units Fund Source:': v Proposed Amt. Actual Amount Fund Source: v Proposed Amt. -. Actual Amount Accompl. Type: ♦ Proposed Units i? Actual Units A¢ompl. Type: v Prop osed: Units .Actual Units Fund Source: v Pro osed Amt. Aual Amount Fund Source: : v o osed Amt. Amount Accompl. Type v Pro' osed Units in Actual Units _ Accompl. Type ♦ Proposed Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Version Grantee Name: City of Baldwin Pak Z.0 Project Name: I HOME Administration Description: IDIS Project #: UOG Code: CAo60234 BALDWIN PARK This project provides for the overall . administration of the HOME program', including: preparation and submission of required contracts with HUD, submission of all reporting requirements, provision of individual project oversight, monitoring of all project implementation and ongoing completion, and overall fiscal management. Location: Priority Need Category City of Baldvvin Park 14403 Pacific Ave Baldwin Park, CA 91706 Slct one: ee - Planning /Admmistration Explanation: Expected Completion Date: To provide for administration of the HOME grant. This project will improve the services for low /moderate residents through the implementation of the various program funded with HOME funds. Actualprogram income received is included in the budget. 6 30 2015 e ry c Q Decent Housing Q Suitable Living Environment O Economic Opportunity Specific Objectives Outcome Categories © Availability/Accessibility ❑Affordability Sustainability 1 Improve the services for low /mod income persons v 2, _ -- 31 _, N_. +' _ G O Accompl. Type -. -. -. v] Program Year 1, Pro osed N/A Accompl. Type v �_.._ Program Year 4 Proposed Underwa Underway Com fete Complete CAccompl. U _ 63 E CL 'o £ Type: v Pro ram Year 2 Proposed N/A Accompl. Type: ', v Program Year 5 Proposed Underway Underwa Complete Complete Q u v Accompl. Type: v ` Program .Year 3 Pro swea d N/A Accompl. Type: Con Plan Period used Un w Complete Complete Co Proposed Outcome Performance Measure Actual Outcome N /A`. N/A N/A 21H HOME Admin /Planning Costs of PJ (subject to 5% cap v :'.. Matrix Codes i Matrix Codes v Matrix Codes v 1, Matrix Codes : v Mdtrix Codes v HnME v Proposed Amt. $54,098 Fund Source J Proposed Amt. ':. Actual Amount $54,098 : Actual Amount Fund Source: I v Proposed Amt. Fund Source: v Proposed Amt. _ Actual Amount Actual Amount i. Accompl. Type: v Pro osed Units N/A Accompl. Type: w i Proposed Units Actual Units Actual Units Accompl. Type: v �. Pro osed Units AccompLType: v� Pro posed Units Actual Units - Actual Units HOME _ v Pro osed Amt. $51,184 Fund Source: v `- Proposed Amt. Actual Amount $55,916 Actual Amount Fund Source: v Proposed Amt. Fund Source: v Proposed Amt. Actual Amount Actual Amount Accompl Type. v :. _Proposed Units `N /A Accompl Type:, i Pro osed Units Actual Units Actual Units Accompl. Type: v Proposed Units Accompl Type: w j Pro osed Units Actual Units Actual Units HOME -' Proposed Amt. $33,925 Fund Source:'. v Proposed Amt. Actual Amount $33,925 Actual Amount Fund Source: ! v Proposed Amt. : Fund Source: v Proposed Amt. Actual Amount_ _ - Actual Amount Accompl. Type: vJ Proposed Units N/A Accompl. Type: vJ Proposed Units Actual Units `- Actual Units Accompl. Type. - Proposed Units Accompl. Type: In J Proposed Units Actual Units Actual Units HOME v Proposed Amt. $26,937 :: Fund Source: v - Pro osed_A_mt. Actual Amount Actual Amount Fund Source: v Proposed Amt. Fund Source: v I # Proposed Amt. Actual Amount Actual Amount Accompl. Type LvJ Proposed Units N/A Accompl. Type: v Proposed Units Actual Units Actual Units Accompl. Type: v Proposed Units Accompl Type: v +. Proposed Units Actual Units Actual Units Fund Source: v Proposed Amt. $25,264 ', ;Accompl Fund Source: v 1: Proposed Amt. Actual Amount Actual Amount_ Fund Source: v Proposed Amt. Fund Source: v Proposed Amt. 1. Actual Amount. Actual Amount Accompl. Type: v Proposed Units N/A Accompl Type: v Proposed Units Actual Units : Actual Units Accompl. Type: v Pro osed Units Type: v Pro osed Units Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" Grantee Name: City of Baldwin Pak CPtAP Version 0 2. Project Name: CHDO.. Description: I JIDISProject#: JU0G Code: ICA060234 BALDWIN PARK The City will continue to seek an eligible CHDO to partner with for an affordable housing project, No CHDO c identified at this time, however the City is considering projects for rental housing. Location: Priority Heed Category City of Baldwin Park 14403 Pacific Ave. Baldwin Park, CA 91706 Select One: Rental Housing ! J Explanation: Expected Completion Date: Assist in the creation of affordable housing to low and moderate- income households. Service Area: Citywide - Eligible participants 6/30/2015 cC iv E oiy Decent Housing Q Suitable Living Environment O Economic Opportunity Specific Objectives Outcome Categories ❑ Availability /Accessibility ❑Q Affordability ❑ Sustainabilty. 1 Improve access to affordable owner housing 2 __ ♦ . 3 +' _ c 4) d 10 Housing Units - Program Year 1 Proposed Accompl. Type: ® '. Pro ram Year 4 Proposed Underway Underway Com lets Com Iete E U _ o a o 04 Households ® :'. Pro ram Year 2 - Proposed Accompl. Type: li ® Pro Yam Year 5 Proposed Underway Underwa Complete Com lete d U Q Accompl. Type: Program Year 3 Pro osed Accompl. Type: ® Con Plan Period Pro osed Underwa' Underwa Corn Clete Com fete Proposed Outcome Performance Measure I Actual Outcome Affordability for the purpose of providing decent housing Housing Units DH -2 13 Direct Homeownership Assistance 570.201(n) r Matrix Codes v Matrix Codes - Matrix Codes V Matrix Codes - Matrix Codes HOME ® Proposed Amt. Fund Source: ® Proposed Amt. Actual Amount ' Actual Amount Fund Source: ♦ �'. Proposed Amt. Fund Source: ® �: Proposed Amt. Actual Amount Actual Amount 04 Households'. ® Proposed Units .AccompL Accompl. Type: ® Proposed Units Actual Units Actual Units Accompl. Type: ® Pro osed Units Type: �!, ® Proposed Units Actual Units Actual Units HOME ®'I Pro osed Amt. Fund Source: Proposed Amt. Actual Amount ': Actual Amount Fund Source: v Proposed Amt. Fund Source: ® -. Proposed Amt. Actual Amount Actual Amount 04 Households ®i Proposed Units . Accompl. Type: ® Proposed Units Actual Units Actual Units Accompl. Type. 1 ®J Proposed Units AccompL Type: Ll�' I Proposed Units Actual Units Actual Units HOME ® Proposed Amt. Fund Source: j ® Amt. Actual Amount -proposed Actual Amount Fund Source: ® Prop osed Amt.; Fund Source: - ® '. Proposed Amt. Actual Amount Actual Amount 04 Households ® Proposed Units AccompL Type:_ L ®J Proposed Units Actual Units Actual Units Accompl. Type: ® '. Proposed Units Proposed Units Actual Units Actual Units Fund Source: ®J Pro osed Amt. $37,406 Fund Source: ® Proposed Amt. Actual Amount Actual Amount Fund Source: L-1 :. ! Pro osed Amt. Fund Source: ®I Proposed Amt. Actual Amount Actual Amount Accompl. Type: • >: Proposed Units Accompl. Type: �® Proposed Units Actual Units '- Actual Units Accompl. Type: ® �. Proposed Units AccompL Type: �_V : Proposed Units Actual Units Actual Units Fund Source: li ® Pro osed Amt. $37 896 .Fund Source: ® Proposed Amt. Actual Amount -:` Actual Amount Fund Source: I®i Proposed Amt. Fund Source ® Proposed Amt. Actual Amount Actual Amount Accompl. Type: ® Proposed Units AccompL Type: nits Actual Units Accompl. Type: ® Pro osed Units AccompLType: nits Actual Units - Actual Units 2010 -2011 Action Plan Appendix "B" cPw Ve io 2.D Grantee Name: City of Baldwin Park Project Name: Residential Home improvement Loan Program Description: IDIS Project #: UOG Code: CA060234 BALDWIN PARK This program provides loans to low- and moderate- income households of owner - occupied properties for rehabilitation, corrections to code violations and health and safety issues. Amortized Loans - Loans can not exceed $45,000 at 3% interest rate and for a maximum term of 20 years. Deferred Loans - Loans can not exceed 545,000 at 1 'c simple interest rate for 30 years or at the time the home is sold or becomes a rental property. Location: Priori ty ` Need Categ Cat ory 'City of Bald,ain Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Select One: Owner Occupied Housing l Explanation: Expected completion Date: Maintain and enhance the quality of existing residential housing and neighborhoods'. Service area: Citywide - eligible participants ' 6/30/2015 7e ive ae gory . Decent Housing 0 Suitable Living Environment 0 Economic Opportunity ecitic Otr "ectives Outcome Categories ❑' Availability/Accessibility ❑ Affordability '. ❑ Sustainability : 1 Improve the quality of owner housing 2 _- 3 m d SO Housing Units ♦ Pro ram Year 1 Proposed 9 10 Housing Units 1 ♦ Pro ram'Year 4 Proposed 4 Underway Underway complete 3 complete t C u _ d a 'o � 10 Housing Units ♦ �: _. _ Program Year 2 Proposed 4 10 Housing Units ♦ .. : Pro ram Year 5 Proposed 2 Underway Underway complete 0 complete y u U Q Accompl. Type: Program Year 3; Proposed 3 Accompl. Type: � Con Plan Period Proposed Underwa Underway complete 2 Icomplete Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the purpose of providing decent housing Housing Units DH -1 14A Rehab; Single -Unit Residential 570.202 ♦ Matrix Codes Matrix Codes v '.. Matrix Codes Matrix Codes ♦ '.. Matrix Codes ,y HOME v Proposed Amt. $216,129 Fund Source v Proposed Amt. Actual Amount $135000 Actual Amount m O R10 m O a Other v Proposed Amt. $400000 Fund Source: j v ' Proposed Amt. Actual Amount Actual Amount Housing Units Proposed Units 9 Accompl. Type: Proposed Units Actual Units - Actual Units Accompl. Type:,. Proposed Units Accompl. Type v Proposed Units Actual Units l.. Actual Units N HOME v Proposed Amt. $200,000 ' Fund Source: v is Proposed Amt. Actual Amount $0 Actual Amount _ d A ✓s O ti Fund Source: v Proposed Amt. , Fund Source: ♦ Proposed Amt. Actual Amount Actual Amount 10 Housing Units v Proposed Units 4 Accompl. Type: v °.. Proposed Units Actual Units Actual Units 0 Accompl. Type. ♦ Proposed Units Accompl Type: v Proposed Units Actual Units Actual Units M HOME ♦ Proposed Amt. $198,623 Fund Source: v t Proposed Amt. Actual Amount $56,138 Actual Amount m > Fund Source: v -: Proposed Amt. Fund Source. vrJ Proposed Amt. Actual Amount Actual Amount E 6f OL 4. 10 Housing Units v 'i Proposed Units 3 t Accompl Type v Proposed Units Actual Units 2 - Actual Units Accompl. Type: Proposed Units Accompl. Type -1 Proposed Units Actual Units Actual Units a HOME ♦ i; Proposed Amt. $160 114 Fund Source: y Proposed Amt. Actual Amount Actual Amount YFund R10 CA O L a Source: v Proposed Amt. Fund Source: v -: Proposed Amt. ': Actual Amount_ Actual Amount Housing Units v Proposed Units 4 Accompl. Type v Proposed Units -. Actual Units Actual Units Accompl. Type: v Proposed Units Accompl. Type: v :. Proposed Units Actual Units Actual Units L R VI HOME Proposed Amt. $72,594 Fund Source - ♦ - Proposed Amt. Actual Amount Actual Amount Other v Proposed Amt. Fund Source: 1� v Pro osed Amt. Actual Amount +: Actual Amount - 10 Housing Units v >: _....W....._ Proposed Units 2 Accompl. Type v '' _. Pro osed Units Actual Units Actual Units O d k Accompl. Type: v Proposed Units Accompl Type v Proposed Units :' Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" CPMP Verson 2.0 Grantee Name: City of Baldwin Park Project name: I Lead Abatement Pro ram Description: I JIDISProje ct #: I UOG Code: I CA060234 BALDWIN PARK This program will provide forgibable grants and loans for the lead abatement to property owners participating in the Home Improvement Loan Program. The CDBG /HOME Coordinator and the Housing Specialist are responsible for the daily activities involved with the program. Location: Priority " Need Category City of Baldwin Park .14403 East Paofic Avenue Baldwin Park, CA 91706 Select One' Owner Occupied Housing Explanation: Expected Completion Date: Maintain and enhance the neighborhoods. Service area: quality of existing residential housing and Citywide - eligible participants. 6/30/2015 7ectrve tegory Q Decent Housing Suitable Living Environment 0 Economic Opportunity Specific O6 "actives Outcome Categories Availability /Accessibility ' ❑Affordability ❑ Sustainablity 1 Improve the quality of owner housing • 2 — -- - " -7 3 (n *' _ O Z d 04 Households v Pro ram Year l Proposed 5 04 Households _ • Pro ram Year 4 Proposed 6 Underway Underway Complete complete 2 r N U _ d Cl. ., 04 Households • �. Pro ram Year 2 Proposed 5 01 People : • Pro ram Year 5 ! Proposed 4 Underway Underway Complete 0 Complete 11 u Q 04 Households v j. Program Year 3 Proposed 6 Accompl. Type: '�,, •j Con Plan Period Proposed Underwa Underway complete complete 2 Proposed Outcome Performance Measure Actual Outcome Availability /Accessibility for the purpose of providing affordable decent housin Housing Units DH -1 14I Lead -Based /Lead Hazard Test /Abate 570.202 • Matrix Codes • Matrix Codes • Matrix Codes � - • Matrix Codes. �• Matrx Cod es� oy i Y R04 Ol O 0. HOME �': v Proposed Amt. $20,000 ..: Fund Source: ',, vJ -opuses' Amt. Actual Amount $6,073 Actual Amount Fund Source: v Proposed Amt. Fund Source: • ` Proposed Amt. 3 Actual Amount Actual Amount Households �• Proposed Units 5 Accompl. Type: Proposed Units - Actual Units 2 Actual Units Accompl. Type iv Proposed Units Accompl. Type �'. v : Proposed Units Actual Units Actual Units N m N M O HOME v Proposed Amt. $20,000 Fund Source: V Proposed Amt. Actual Amount $0 ? _ - Actual Amount _ Fund Source: v Proposed Amt. Fund Source: v - Proposed Amt. 7 Actual Amount Actual Amount 04 Households v Proposed Units 5 !. Accompl. Type: v is Proposed Units Actual Units 0 Actual Units Accompl. Type: • Proposed Units Accompl. Type: v : Proposed Units Actual Units Actual Units M M >- HOME v i t Proposed Amt. $15,000: Fund Source: v i Proposed Amt. Actual Amount $1,976 Actual Amount Fund Source: v is Proposed Amt. Fund Source: • Proposed Amt. Actual Amount Actual Amount E ch 04 Households • Proposed Units 6 Accompl. Type: Lv Proposed Units Actual Units 2 Actual Units O a Accompl. Type: v Proposed Units Accompl. Type �I, • ;Proposed : Units Actual Units Actual Units a Y t£�6 Or O a HOME v r, Proposed Amt. $15,000 Fund Source: • -. Proposed Amt. Actual Amount Actual Amount Fund Source: • Proposed Amt. Fund Source • Proposed Amt. Actual Amount - Actual Amount 04 Households Proposed Units 6 Accompl. Type: v i Proposed Units Actual Units Actual Units Accompl. Type: v Proposed Units Accompl. Type_ ! Proposed Units Actual Units Actual Units N R04 OI O d HOME 'i, • t: Proposed Amt. _ $13,111 : Fund Source: 'I v i Proposed Amt. Actual Amount Actual Amount Fund Source: : • Proposed Amt. _:' Fund Source: : • Proposed Amt. Actual Amount Actual Amount Households • Proposed Units 4 Accompl. Type: ':, v Proposed Units Actual Units ` Actual Units Accompl. Type: Iv I Proposed Units Accompl. Type: 'I v Proposed Units i Actual Units Actual Units 2010 -2011 Action Plan Appendix "B" Grantee Name: City of Baldwin Park Vei rsian CPMP 2.0 ProjectName: Affordable Housinq Multi-Family NewsDeveloment Description: I IDIS Project #: I JUCG Code: ICA060234 BAl DWIN PARK This program provided for a joint partnership with 'a for - profit housing organizations for affordable housing projects. The City entered into an agreement with ROEM for the development of 72 muth- family affordable housing units. Location: Priority Need Category City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Select one: _ Rental Housing O Explanation: Maintain and enhance the quality quality of existing residential housing and neighborhoods. Service area: To be determined Expected Completion Date: 6/30/2015 '.Objective ategory 0 Decent Housing Suitable Living Environment 0 Economic Opportunity 5 ecific Objectives Outcome Categories ❑Availability/Accessibility Q Affordability ❑ Sustamabtlity 1 Increase the availability of affordable owner housing 2 I Improve the quality of owner housing 3 o m at 04 Households Pro ram Year 1 _. Households ® Program Year 4 Proposed 72 Underway Underway complete complete E .0 u o Accompl. Type: ® Program Year 2 Proposed 04 Households I �� Pro ram Year 5 Proposed Underway Underway complete complete C 6 u Q Accompl. Type: ® —s Program Year 3 Proposed Accompl. Type: ® Con Plan Period Proposed Underway Underway lComplete complete Proposed Outcome Performance Measure Actual Outcome Affordability for the purpose of providing decent housing Housing Units' DH -2 12 Construction of Housing 570.201(m) v ! Matrix Codes Matrix Codes ® '.. Matrix Codes _ ®' Matrix Codes - ! Matrix Codes R 0) Ot O a HOME L®i Proposed Amt. .Fund Fund Source: ® �— '�- Proposed Amt. Actual Amount _ Actual Amount Fund Source: ®7 Proposed Amt. Source: ®. Proposed Amt. t: Actual Amount is Actual Amount 04 Households • Proposed Units Accompl posed Units .,.,� ` i! Actual Units al Units Accompl. Type: v Proposed Units Accompl. posed Units Actual Units al Units Av N Y HOME ' Proposed Amt. Actual Amount Fund Souposed Amt. ual Amount Fund Source: ® Pr oposed Amt. Fund Souposed Amt. Actual Amount ual Amount E Or 10 Housing Units) ® = Proposed Units Accompl. Type: 11v Proposed Units Actual Units Actual Units O a Accompl. Type: r> Proposed Units Accompl. Type I Proposed Units Actual Units Actual Units m Fund Source: v 'i Proposed Amt. Fund Source: ® : Proposed Amt. Actual Amount Actual Amount M YFund M Of Oi r1 Source: - Proposed Amt. Fund Source L- Proposed Amt. Actual Amount -' Actual Amount 10 Housing units - Proposed Units Accompl Type: � Proposed Units Actual Units Actual Units Accompl. Type: ® I: Proposed Units Accompl Type: ® "- Proposed Units Actual Units Actual Units d. w HOME _ I Proposed Amt. $1,800,000 Fund Source: i ®' Proposed Amt. _ Actual Amount Actual Amount Fund Source: :! Proposed Amt. Actual Amount Fund Source: ®'Proposed Amt. : Actual Amount m Ol O d 04 Households ♦ Proposed Units 72 : Accompl. Type ;u Proposed units LI i. Actual Units Actual Units Accompl. Type:. Proposed Units Accompl Type: ',. ® : Proposed Units Actual Units Actual Units u1 L HOME ® Proposed Amt. $1,800,000 Fund Source: ll ®J. '+ Proposed Amt. Actual Amount Actual Amount YFund R Of O D. Source.. I ® Proposed Amt. .__._ Fund Source: ® Proposed Amt. Actual Amount :° Actual Amount 04 Households ® Proposed Units Accompl Type ® Proposed Units Actual Units Actual Units Accompl. Type: J Accompl Type: v Proposed Units is Actual Units !. Actual Units 2010 -2011 Action Plan Appendix "B" 1 � r � VALLEY" '10 • T111111 1511 � � I � � 1111111 11 � I Home Investment Partnership Program, And Federally Funded Programs MIME City of Baldwin Pal v 1w ir 14403 E. Pacific Avenu Baldwin Park, CA 917 626-960-401 INTRODUCTION The Citizen Participation Plan establishes the communication and participation role between the City of Baldwin Park and its residents on matters pertaining to the use of federal funds from the US Department of Housing and Urban Development (HUD). The City of Baldwin Park is required by law to adopt a detailed Citizen Participation Plan to receive federal funds for the Community Development Block Grant Program (CDBG) and the Home Investment Partnership Program (HOME). In accordance with Section 104 (a)(3) of the Housing and Community Development Act, the Citizen Participation Plan sets forth a formal process for citizen participation in the City's five-year Consolidated Plan, the Annual Action Plan, the Consolidated Annual Performance and Evaluation Report (CAPER), and any Substantial Amendments to the Consolidated Plan or Action Plan. Baldwin Park's Citizen Participation Plan is composed of the following parts: A. Purpose B. Definitions C. Citizen Participation Opportunities D. The Consolidated Plan Process E. The Program Year and the Citizen Participation Schedule P. Notice to the Puhlir, G. Access to Materials H. Review and Comment I. Public Meetings and Forums J. Amendments K. Complaints L. Technical Assistance M. Displacement XPURPOSE The purpose of Baldwin Park's Citizen Participation Plan is to create opportunities for and encourage citizen participation in the development of the City's Consolidated Housing and Community Development Plan(s) and performance. To this end, policies and procedures for public involvement in Baldwin Park's Consolidated Planning process are described in the Citizen Participation Plan. As articulated in the Plan, the City of Baldwin Park strongly encourages public participation to insure that proposed goals, programs and activities represent the needs of the community The Community Development Department, acting as the lead agency for the Consolidated Plan, is responsible for the citizen participation process and for making available the Citizen Participation Plan and other Consolidated Plan documents. Page 2 of 2 �-b �k 4,1 Five-Year Consolidated Plan: This document is submitted to HUD every five years and serves as the five-year planning document of the City and application for funding for CDBG, HOME, and other federally funded programs. The Consolidated Plan consists of the following primary components: a needs assessment and an analysis which identifies priorities and a strategy which establishes goals and objectives for addressing priority needs and time frames for achievements. One-Year Action Plan: This document is submitted to HUD every year and updates the Consolidated Plan and allocates one year's CDBG and HOME funding, including any program income generated from CDBG and HOME. The Action Plan is developed to identify the actions that will be taken and projects that will be funded to meet the strategy's goals and objectives. Consolidated Annual Performance and Evaluation Report (CAPER): This document reports on the progress made in carrying out the Consolidated Plan and Action Plan. Public Hearing: A public hearing is a public meeting that has been publicly noticed in a local newspaper of general circulation, or noticed in a fashion which otherwise follows local procedures for formal noticing of public hearings. Public hearings are required prior to the adoption of the Consolidated Plan, Action Plan, and Substantial Amendments to either plan. C. CITIZEN PARTICIPATION OPPORTUNITIES The City of Baldwin Park provides citizens with the opportunity to comment on matters pertaining to CDBG and HOME during scheduled public hearings and community meetings and/or through contact with the City's Housing Department. The input received is included in the Consolidated Plan and Action Plan narratives and provided to the City Council for consideration when adopting the plan(s) and the proposed priorities, funding amounts, and activities. Specifically, the following steps are pursued by the City to encourage public input during the development of the Consolidated Plan and Action Plan: The City will publish a summary of the contents of the proposed plan in at least one local city newspaper of general circulation. The summary shall include the amount of funding the City expects to receive, the proposed list of activities that will be undertaken, and the estimated amount of funds benefiting low and moderate income persons. The City will conduct at least two public hearings on the proposed plan and at least two community meetings. Page 3 of 3 The City will provide a comment period of at least 30 days prior to the schedule City Council meeting to approve the Consolidated Plan and Action Plan. During the comment period, residents, groups, and public agencies may examine and submit comment regarding the proposed plan. The City will provide a copy of the proposed plan to the Office of the City Clerk, the City Library, and Community Development Department Office. The City shall provide a reasonable number of free copies of the proposed and final plan upon request; thereafter, there will be a cost of $1 for the first page and 25 cents for each additional page. The law declares that the primary purpose of the Community Development funds is to improve communities by providing: decent housing, a suitable living environment, and growing economic opportunities— principally, for low and moderate-income people. The Citizen Participation Plan encourages participation by low and moderate-income persons, particularly those living in slum and blighted areas and in areas where federal funds are proposed. In addition, it encourages the participation of all its citizens, including minorities and non-English speaking persons, as well as persons with disabilities. In the process of developing and implementing a Consolidated Plan, it also encourages the participation of other members of the community such as private and non- profit groups and other government agencies, which have impact on the community development needs of the City. Low to Moderate-income People Because the amount of CDBG and HOME assistance is mostly based upon the severity of both poverty and substandard housing conditions, it is necessary that public participation genuinely involve low to moderate- income residents who experience these conditions. Every effort will be made to ensure involvement by low to moderate-income persons at all stages of the process, including: identifying needs, setting priorities, suggesting programs, and overseeing the way in which programs are carried out. This can be achieved through: Workshops and meetings conducted by the Community Development Department. Communication and coordination with service providers, the school district, and local organizations. Non - English Speaking People A considerable number of citizens in the Baldwin Park community are non- English speaking. It is important that these citizens also have input on the community development needs of the City. To this end, the City of Baldwin Park will provide full access to the Consolidated Plan process through: • Communication and coordination with local community and civic 13010M Page 4 of 4 • Program information and public hearing notices in Spanish. • Interpreters (if available) at public hearings when a significant number of non-English speaking residents are expected to attend. People with Disabilities To provide full access under the Consolidated Plan for persons with disabilities, the City of Baldwin Park, will undertake the following: • Select public meeting sites that are accessible for persons with physical disabilities. • Conduct outreach to community organizations that represent people with disabilities as part of the Consolidated Plan process. D. THE CONSOLIDATED PLAN PROCESS The policies and procedures in this Citizen Participation Plan relate to several stages of Consolidated Plan action as mentioned in law or regulation. in general, the process involves: 1. Identification of housing and community development needs. 2. Preparation of a draft use of funds for the upcoming year called the "Proposed Annual Action Plan". Every five years, there will also be the development of the proposed Five-Year Strategic Plan or Consolidated Plan. 3. Formal approval by elected officials of the final Annual Action Plan or Five-Year Consolidated Plan. 4. On occasion during the year, it might be necessary to change the use of funds already budgeted in the Action Plan, or to change priorities established in the Consolidated Plan. In that a case, a formal Substantial Amendment will be proposed, considered, and acted upon. 5. After a program year is complete, an Annual Performance Report must be drafted for public review and comment, and then sent to HUD. E. THE PROGRAM YEAR AND THE CITIZEN PARTICIPATION SCHEDULE The program year for CDBG in Baldwin Park is based on the City's fiscal operating year, from July to June. Following is a sample annual schedule for the Citizen Participation Plan. City of Baldwin Park reserves the right to adjust this schedule, as needed. July: Program year begins. August: Draft Consolidated Annual Performance and Evaluation Report and beginning of 15-day review period. September: Submission to HUD of Consolidated Annual Performance and Evaluation Report. Page 5 of 5 October - December: Public outreach on CDBG needs assessment. Neighborhood meetings and staff meetings and consultations. December: Publish Funding Availability Notice January: First Joint Housing/ Parks Commission Meeting January: Public Service and In-house applications due. February: First Public Hearing on needs assessment, including discussion of neighborhood meetings, need for public services, and tentative allocations. March: Continue first Public Hearing, if necessary. April: Draft Action Plan and/or Consolidated Plan and beginning of 30-day review period. May: Second Public Hearing on draft Action Plan and/or Consolidated Plan. May: Finalize Action Plan and/or Consolidated Plan to City Council. May: Submit Final Action Plan and/or Consolidated Plan to HUD (45 days prior to the beginning of the program year). June: End of Program Year. F. NOTICE TO THE PUBLIC There shall be advanced public notice once a federally required document is available, such as the Proposed Annual Action Plan, Five-Year Consolidated Plan, Annual Performance Report, and any proposed Substantial Amendments. In addition, there shall be advance public notice of all public hearings and all public meetings such as City Council meetings relating to the fund or planning process required by this Citizen Participation Plan. This notice shall be advertised in a local newspaper at least fourteen days prior to the hearing. Before the City adopts a plan, the City will include in their notices the following: • Amount of assistance the City expects to receive including grant funds and program income. • Range of activates that may be undertaken. • Estimated amount of funds that will be used to benefit low to moderate income persons. Page 6 of 6 • The notice for the review of the CAPER must identify the amount of funds actually utilized to benefit low to moderate income persons during specified year. Forms of Public Notice • Public Notices will be published in a local city newspaper of general circulation. In addition, press releases regarding the various programs and planning process will be sent to the newspaper. • Announcements will also be placed, whenever possible, the City's Official Website. • Public Service Announcements and press releases will be advertised in a local city newspaper of general circulation and letters will be sent to past recipients or persons requesting to be on the mailing list. • Notices will also be sent to any person or organization requesting to be on a mailing list. G. ACCESS TO MATERIALS Citizens, public agencies, and other interested parties may review information and records relating, to the Consolidated Plan and Action Plan. The Citv will provide full public access to HUD programs under the Consolidated Plan, including the following documents that the Community Development Department will maintain on file: • Federal Laws: Summary of the Housing and Community Development Act. • Federal Regulations for CDBG, related issuances and provisions. • Consolidated Plans, Action Plans, and Consolidated Annual Performance and Evaluation Reports. • Information about Baldwin Park's CDBG and HOME program. • Baldwin Park's Citizen Participation Plan. • HUD-required information, including grant agreements, audit records, evaluation reports, approval letters. related correspondence. • Public meeting records, informal meeting records with neighborhood and civic groups, and related notifications pertaining to programs under the Consolidated Plan. To locate records and arrange a space for viewing, the Community Development Department requests written notice 3 days prior to review. Review records that are at least 5 years old will require a 7-day notice. Requests for multiple copies of the same documents may be subject to a per-page copying charge of $1 for the first page and 15 cents for every page thereafter. H. REVIEW AND COMMENT To provide Baldwin Park' residents with maximum opportunity to comment on the Citizen Participation Plan, Consolidated Plan, Action Plan, Substantial Page 7 of 7 Amendments, and CAPER, the Communfly Development Department, will provide the following public comment period: • Citizens may comment on the Citizen Participation Plan for at least 14 days after the publication date of the draft Citizen Participation Plan. • Citizen may comment on the Consolidated Plan and Action Plan for at least 30 days after the publication date of the draft Consolidated Plan and Action Plan. • Citizens may comment on any Substantial Amendments to the Consolidated Plan and Action Plan for at least 30 days after the publication date of the draft substantial amendment. • Citizens may comment on the Consolidated Annual Performance and Evaluation Report at least 15 days from the publication date. To make comments on these documents, citizens may: Write to "Citizen Comments", attention CDBG Division, Community Development Department, Baldwin Park City Hall, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. • Attend the public hearings and meetings described above. The participation of all citizens, including minorities and non-English speaking persons and persons with disabilities is particularly encouraged. The Community Development Department will make copies of the Consolidated Plan, Annual Action Plan, and the Annual CAPER available at its office and at the following locations: • The Community Development Department, Baldwin Park City Hall, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. • The City Clerk's Office, Baldwin Park City Hall, 14403 E. Pacific Avenue, Baldwin Park, CA 91706. Baldwin Park Public Library, Reference Department, 4181 Baldwin Park Blvd, Baldwin Park, CA 91706. The Community Development Department will make the Consolidated Plan available in a format that is accessible to persons with disabilities upon request. Non-English speaking residents and sight-impaired individuals may call the Community Development Department to arrange for translation assistance. In the Consolidated Plan and CAPER, a summary of citizen comments regarding each document will be included. Page 8 of 8 I. PUBLIC MEETINGS AND HEARINGS Because the housing and community development needs of low and moderate- income people are so great and so diverse, priorities must be set in order to decide which needs should get more attention and more resources than other needs. This is the basic reason the Consolidated Plan exists. To encourage public involvement, public meetings will be conducted in various neighborhoods to determine the specific needs and priorities identified by low and moderate-income people. "Needs" meetings may be conducted by City staff. The Community Development Department will work with community and neighborhood-based organizations to get the involvement of the people they serve, particularly if they are from targeted low to moderate-income or blighted target sites. The Department will ask these organizations to provide meeting space and announcements regarding the meetings. In addition, there will be at least two public hearings at different times during the program year to garner citizen comments. If a Substantial Amendment is required, an additional public hearing will be scheduled. Public hearings are required by law in order to obtain the public's views, and to provide the public with the City's responses to public questions and proposals. The law requires public hearings at all stages of the process, including at least a hearing about community needs, a public hearing to review proposed uses of funds, and a public hearing to assess how funds were spent during the previous program year. If resources permit, other public a scar iiigs 111cly c1lou IJU -Z,;.,11UUU1UU. All public meetings and hearings will be held at places accessible by public transportation and otherwise convenient and not intimidating to most people who might benefit from the use of funds. In addition, they will be held at locations accessible to people with disabilities. Provisions will be made for people with disabilities when requests are made at least 48 hours prior to a hearing or as soon as possible from the time of being made aware of the meeting. Translators will be provided for people who do not speak English when requests are made at least 48 hours prior to a hearing or as soon as possible from the time of being made aware of the meeting. Every effort will be made to schedule public meetings and hearings at a time and location that is convenient to citizens. Per federal regulations, public hearings will be held only after there has been adequate notice as described in the Public Notice part of this Citizen Participation Plan, including an advertisement in the newspaper fourteen days prior to the public hearing. All public hearings regarding CDBG and HOME will be held at Baldwin Park City Hall, located at 14403 E. Pacific Avenue in Baldwin Park. To insure that public hearings are meaningful to residents, the City Clerk will specify the amount of time available for verbal presentations. Page 9 of 9 STAFF REPORT ��'��'i►'.,r, TO: O sue a� A rHE FROM: SAN GABRIEL e �np DATE; VALLEY'- a"' �a ry pn 'q SUBJECT: TAD JANU PRA SUMMARY ITEM NO. This proposed Overnight Parking Ordinance (Ordinance No. 1364) would prohibit overnight parking by commercial vehicles between the hours of 2 a.m. and 6 a.m., and ban parking by commercial vehicles exceeding 10,000 pounds, unless an exception applies. FISCAL IMPACT Other than the costs of updating street signs to give notice of such regulations, and updating any parking schedules, there are no other foreseeable fiscal impacts in approving this Overnight Parking Ordinance. RECOMMENDATION It is recommended that the City Council pass the Overnight Parking Ordinance (Ordinance No. 1364) regulating overnight parking by commercial vehicles by waiving the reading and introducing the ordinance by title only: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE." LEGAL REVIEW This matter has been reviewed and approved by the City Attorney. BACKGROUND California Vehicle Code ( "CVC ") sections 22507 and 22507.5 authorize cities to prohibit or restrict parking of' vehicles during certain hours of the day. Specifically, CVC section 22507.5 permits cities to prohibit or restrict the parking of vehicles on certain streets and highways between the hours of 2 a.m. and 6 a.m. Because Baldwin Park is a corridor for traffic leading to and from Los Angeles, there are commercial vehicles that stop and park on streets located inside of Baldwin Park. The City requested a review of the existing ordinances regarding overnight parking, and discovered that there are currently no regulations in place that govern overnight parking for commercial vehicles. Accordingly, this ordinance was drafted to address that issue. Attachment: Ordinance No. 1364 ORDINANCE NO. 1364 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE WHEREAS, California Vehicle Code section 22507 authorizes cities, by ordinance or resolution, to prohibit or restrict the stopping, parking or standing of vehicles, including, but not limited to, vehicles that are six feet or more in height (including any load thereon) within 100 feet of any intersection, on certain streets or highways, or portions thereof, during all or certain hours of the day; and WHEREAS, California Vehicle Code section 22507.5 authorizes cities, by ordinance or resolution, to prohibit or restrict the parking or standing of vehicles on certain streets or highways, or portions thereof, between the hours of 2 a.m. and 6 a.m.; and WHEREAS, California Vehicle Code section 22507.5 authorizes cities, by ordinance or resolution, to prohibit or restrict the parking or standing, on any street, or nn,tion thArof in n residential rJic+rir++ of nnmmerninl �iel�inloo ha�[ r. 1✓ ,..-.e H side lt, td U I-t, � Vvl I I I %IICAI V � trIGJ I IG7 V my Q manufacturer's ll gross vehicle weight rating of 10,000 pounds or more; and WHEREAS, per California Vehicle Code section 22507.5(c), a public hearing was duly noticed, called, and held on May 7, 2014 concerning this ordinance; and WHEREAS, the City Council has determined that, for a variety of reasons that differ by location in the City, parking in certain locations in the City is impacted, and that the proposed ordinance is reasonably necessary to protect the health, safety and welfare of the citizens of the City of Baldwin Park. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Baldwin Park Municipal Code is hereby amended to add Section 72.72, and to read in its entirety as follows: " §72.72 OVERNIGHT PARKING RESTRICTIONS FOR COMMERCIAL VEHICLES. (A) No person shall stop, stand, or park any commercial vehicle of any kind on any street in the City between the hours of two a.m. and six a.m. (B) Notwithstanding the provisions of subsection A of this Section, no person shall stop, stand or park any commercial vehicle, having a manufacturer's gross vehicle weight rating of ten thousand (10,000) pounds or more, in a residential district at any time; provided, however, any person may stop, stand or park any such vehicle in a residential district while necessary to load or unload property therefrom, or when such Ordinance No. 1364 Page 2 of 3 stopping, standing or parking is reasonably necessary in the performance of a service to or upon any property in the block where such vehicle is stopped, standing or parked." Section 2. The Chief Executive Officer or its designee is authorized to update any parking schedules, and place signs or markings giving notice of such prohibitions, as may be necessary to implement the parking regulations established herein. Section 3. The Mayor or presiding officer of the City of Baldwin Park City Council is hereby authorized to affix his /her signature to this Ordinance signifying its adoption by the City Council of the City of Baldwin Park. Section 4. The City Clerk of the City of Baldwin Park shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within fifteen (15) days after passage and adoption as required by law, or in the alternative, the City Clerk may cause to be published a summary of this Ordinance and a certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five (5) days prior to the date of adoption of this Ordinance, and, within fifteen (15) days after adoption, the City Clerk shall cause to be published the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of City Clerk. Section 5. This Ordinance shall go into effect and be in full force and operation from and after thirty (30) days from the date of its final passage and adoption. Section 6. If any chapter, section, subsection, subdivision, paragraph, sentence, clause or phrase, or portion of this Ordinance, or the application thereof to any person, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons. The City Council hereby declares that it would have adopted this Ordinance and each chapter, section, subsection, subdivision, paragraph, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions of the application thereof to any person, be declared invalid or unconstitutional. PASSED AND APPROVED on the PAIJU ATTEST: ALEJANDRA AVILA, CITY CLERK day of MANUEL LOZANO, MAYOR Ordinance No. 1364 Page 3 of 3 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, Clerk of the City of Baldwin Park, do herby certify that the foregoing Ordinance No. 1364 was regularly introduced and placed upon its first reading at a regular meeting of the City Council on May 7, 2014, and was adopted by the City Council at its regular meeting held on 2014, by the following vote of the Council: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN.- COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK