HomeMy WebLinkAbout2014 06 04NOTICE AND CALL
OF A
SPECIAL MEETING
OF THE
CITY COUNCIL
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, JUNE 4, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403
East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
NO OTHER BUSINESS WILL BE DISCUSSED
Dated: May 29, 2014
Manuel Lozano
Mayor
AFFIDAVIT OF POSTING
I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and e -mail to the San Gabriel Valley Tribune, and that I posted said
notice as required by law on May 29, 2014.
Alejandra Avila
City Clerk
• I
CITY COUNCIL
SPECIAL MEETING Please note
time and
meeting
JUNE 47 2014 location
5:30 PM
CITY HALL - 3rd Floor, Conference Room 307
14403 EAST PACIFIC AVENUE
BALDW11'V' PART% CA 9,117106
(626) 960 -4011
A r
XAII VVI
P A R_p K
Manuel Lozano
- Mayor
Ricardo Pacheco
- Mayor Pro Tern
Cruz Baca
- Councilmember
Monica Garcia
- Councilmember
Susan Rubio
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APA GAR SUS TELEFONOS CEL L/LARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al pGblico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la
on any other matter within its jurisdiction. If you agenda o cualquier terra que este bajo su jurisdiccion.
wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o
Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el
COMMUNICATIONS period noted on the periodo de Comentarios del Pdblico (Public
agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada
minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) min utos. Hay
interpreter is available for your convenience. un interprete para su conveniencia. _
CITY COUNCIL
SPECIAL MEETING - 5:30 P.M.
LOY-, In rox0a U11 AM
ROLL CALL: Council Members: Cruz Baca, Monica Garcia,
Susan Rubio, Mayor Pro Tern Ricardo Pacheco
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera e/ limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETS
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alg6na
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran.- 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.21
STUDY SESSION / OPEN SESSION
2. ADVISE CITY COUNCIL REGARDING NUMBER OF LIQUOR LICENSES IN THE CITY
OF BALDWIN PARK
RECESS TO CLOSED SESSION
3. CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code
Section 54957.6:
Agency designated representatives: Michael Taylor
Employee organizations: All City Bargaining Units
Agency designated representatives: Michael Taylor
Unrepresented employees: Part-Time Employees
4. PUBLIC EMPLOYEE APPOINTMENT
Pursuant to Government Code Section 54957
Title: Chief Executive Officer
5. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9.
Potential Case(s): one (1)
6. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Section 54956.9
Name of Case: Wendy Harris v. City of Baldwin Park
Case Number: B253071
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
CERTIFICATION
1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under
the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board
not less than 24 hours prior to the meeting on May 29, 2014.
V.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 813 -5204 or e -mail rcaballero a�7baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE 11)
WMAPKI
i: A I J I I A i 1 0
N*:MP.A I :k-fam"14:2 I RUIL-Im
JUNE 4 2014
11 PM
P , r R- K
Manuel Lozano
Ricardo Pacheco
Cruz Baca
- Mayor
- Mayor Pro Tern
- Council Member
Monica Garcia - Council Member
Susan Rubio - Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccibn. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el periodo de
Comentarios del Pdblico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
CITY COUNCIL
REGULAR MEETING — 7:00 PM
PLEDGE OF ALLEGIANCE
.0 -
Council Members: Cruz Baca, Monica Garcia,
Susan Rubio, Mayor Pro Tern Ricardo Pacheco
and Mayor Manuel Lozano
ANNOUNCEMENTS
This is to announce, as required by Government Code section 54954.3, members of the City
Council are also members of the Board of Directors of the Housing Authority and Finance
Authority, which are concurrently convening with the City Council this evening and each
Council Member is paid an additional stipend of $30 for attending the Housing Authority
meeting and $50 for attending the Finance Authority meeting.
III I ir
Check Presentation by Upper San Gabriel Valley Municipal Water District for Barnes
Park improvements.
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome acci6n en alg0n asunto a menos que sea incluido en la agenda, a a menos que exista alg0na
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes a preguntas hechas por personas; - o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
City Council Agenda — JUNE 4, 2014 Page 2
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands.
2. CLAIM REJECTION
Staff recommends City Council reject the claim of Lili Hadsell and direct staff to send
the appropriate notice of rejection to claimants.
3. APPROVAL OF CONTRACT WITH BROWN ARMSTRONG CPAs TO PROVIDE
PROFESSIONAL AUDITING SERVICES
That the City Council approve the contract and authorize the Mayor to execute the
contract on behalf of the City.
4. RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR
PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR
2014/2015
Staff recommends City Council:
1. Approve the FY 14/15 contract with All City Management Services for crossing guard
services.
2. Authorize the Mayor to execute the agreement to continue contract services with All
City Management Services.
r AUTHORIZE PURCHASE OF POLICE CAR
It is recommended that the City Council authorize the purchase of one 2014 Dodge
Charger police car from McPeek's dodge of Anaheim at a price of $33,766.61 and
authorize the installation and outfitting of these cars with specialized police equipment
by Black and White Emergency Vehicles of 10,399.75..
SET MATTERS - PUBLIC HEARINGS (7:00 P.M. or as soon thereafter as the matter can be heard). If in the future you
wish to challenge the following in court, you may be limited to raising only those issues you or someone else raised at the public hearing
described in this notice or in written correspondence delivered to the City Clerk and/or City Council at or prior to the public hearing.
6. PUBLIC HEARING FOR FISCAL YEAR 2014/15 BUDGET AND CONTINUE PUBLIC
HEARING TO JUNE 18, 2014
That the Mayor open the Public Hearing, take public comments and then continue the
hearing to June 18, 2014.
REPORTS OF OFFICERS
7. RAIL ROAD QUIET ZONES
Receive and file.
8. ADOPTION OF RESOLUTION NO. 2014-017 ESTABLISHING A TITLE VI PROGRAM
It is recommended the City Council introduce Resolution No. 2014-017 by reading its
title only and waive further reading.
City Council Agenda — JUNE 4, 2014
Page 3
9. OVERNIGHT PARKING ORDINANCE
It is recommended that the City Council pass the Overnight Parking Ordinance
(Ordinance No. 1364) regulating overnight parking by commercial vehicles by waiving
the reading and introducing the ordinance by title only: "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING CHAPTER 72.72 OF
TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL CODE."
CITY COUNCIL / CITY CLERK I CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
None.
CERTIFICATION
I Alj=inndra Avila, City Clerk of the City of Ba ltAlAtin I-)arL- hereby certify under penalty of perii mi
1) 1 I.-J-1 I _11y ., — the City - I Park 1�"y ��ILI %A%,l penalty ljmly
under the laws of the State of California, that the foregoing agenda was posted on the City Hall
bulletin board not less than 72 hours prior to the meeting. Dated this 29th day of May 2014.
�01
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public
Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of
the City Clerk at (626) 813-5204 or via e-mail at rcabal lero(u-)ba ldwi n park, com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48
hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this
meeting. (28 CFR 34,102.104 ADA TITLE 11)
City Council Agenda - JUNE 4, 2014
Page 4
a p o p
al ►A VA
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the
City Council,
RECOMMENDATION
Staff recommends the City Council ratify the attached Warrants and Demands Register.
FISCAL IMPACT
The payroll for the last period was $343,648.51 and the attached General Warrants Register were
$773,365.29 for a total amount o $1,117,013.80.
LEGAL REVIEW
None Required
The attached Claims and Demands report format meets the required information as set out in the
California Government Code. Staff has reviewed the requests for expenditures for the
appropriate budgetary approval and for the authorization from the department head or its
designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive
Officer or their designee does hereby certify to the accuracy of the demands hereinafter referred
payments released since the previous City Council meeting and the following is a summary of
the payment released:
4
Warrants and Demands
Page 2
1. The payroll of the City of Baldwin Park consisting of check numbers 196227- 196252.
Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of
City Employees from control number 235072- 235564 for the period of April 13, 2014
through April 26, 2014 inclusive; These are presented and hereby ratified in the amount
of $343,648.51.
2. General Warrants, including check numbers 200260 to 200473, in the total amount of
$773,365.29 constituting of claims and demands against the City of Baldwin Park, are
herewith presented to the City Council as required by law, and the same hereby ratified.
cll�
e4
I
i-1 W
3M t9 1
4J 4
I
v
14
1-4 tV
In
ca 0 ta
ra A w
TA
r5
14' ' -Q. t i I R
�o 1%
�4 �4
�4 N
'I Irk 0
07,
4
V., to 12 t'll,
w Z4 a
M�I� q , La, 0. 0 fir.
el L d m C4 " na nv £lk IN Pb f'! e 'N N w
Q un 0 C18 In 0W 0 C> 0 '00 Cl<> 0 0 so
0 11:10 0 0 Im oaa 810 0 0 "Z 005
0 0 00
G fi CIO 0
Mo a
0 7 0 *4
C� 0 m
Wo 0 C�, M,:�, r, 0 '�2, C-L
N 14 W - 0 —
't 'g 'o 0 5 '4, �q
Iq lo ll1 MI m e,
aY UM W, W) "R to %A W ,;A
f-4 IN
vw "r wwloi� V 'o
t § �f I I �j q v 1 '41tlfllaff
OC� 0 I�p 0 �P*oo e 00 m "4 "oA 1.0 w ,
as �a uc m m 10 m m lveo
ul, 14 9 1 4 - I --q # 8 114 1 t 4 € 4 4 4 sa E m 10 vi w "t, .l Ur Vv 0 UT "o 0 0 V, in Q in 0, Va v to 0 0 0 0 0 0 0
1� C4 �4 m Vk
,4 tb 1130 ell t7l N IJ 'o N M �;n Lo W %p fq W,�u
H H H 94 m m 'D r- <ft fn 'o V? PE7 lb N � �4 C'� �14 �i 1C
�0" to cl P, mw
ko "a "I'L 10
eq
0
N rl
0
Hd r4
m
I
r-4 V� 0 4n 9A 41 ul4 w 'It, r- <-, eo 0 N to 4ry �n 10
0 W X 40 MAD �*,w W WZ �* �n m 0, � 0
0 0 0,p p <1 g 0,*�z 0 0
p
L'I V) 41 Q) 1IL41 0
tn'4 w
W ra i"d W Ywf PQ W W w WDJWWWW W
H 14 1,�Il, I - " #4 I " . a� C6
C. C4
It 0� A. w w 862 M
m D:a 0 m n
woo &)m oomtaul mommmm mom
t4 to to m 0 to 04'# w ul W da
�ri 2 ,
Nr4" r4m N",Nr4r,Immm N " "r4"
I g t o
0 0000 cl c� t"
0 Or 0 o g cD,:, m m os'g 0 C, 0 0 0,:, oo
11 1 1 t I'll ii I ... v
o
n, 10 0 10 0 cl, cl 1 .4 In I
0 o'
C, 0 0 o E, o O� 0 0 0 is 0 2, 7
" 1�4 � - — " " " "4 - -o
In e xl �l 1� aq
14
""m"rq"m - - - - - - th
1, k'a %o *v z q, 40 %o "o 110 w ull tn
w 110 w Uo w � W,� 10 Iz -W wD w I'D .16 36 It "o, m to
cl 974 fq N 4-4 t,4114 f 4 114 N fq N N A fAa
Ln
saa
v A
7 0
oq�
�N p n M 1 0 q— �
4 0
N
91 171'.0 w In I�h
91 14 �4
N
Ej
f4
M :3 2
m a
C, �4
IZ C5 Im
1.21 0 0 al
0 '4 1� lll� m
40 Va 0 wl
08 'o
In � m v11 in � YA tn P I ko T-b i✓ 4A
Oft
r) %ft V, &ft ON 0 tit 1�1 r- r, w 0 �n
Vll�l X V), Ul, 44F W 4 Q
CV 04 1.14
�v
w
I
K
"u 16 W W r� W WE. Ell
0 Lad
4 �4
'o Won
v," N
0 on k^ �o w '4
V4�'*AD
01'� Ott g
81 -88 mH
H Min
d .1
Qu*�4. gu
3plZmaz vz
1-0 C.19
0
" w� a, -
8
QC;�Qoo 0 08 C� a a 0 V� oclo�o 0 C� C,
Ci 0 C 0 0 { lt7 In In dm e> 0 "m L 4 �-6 aJ1. n 6 v� 6 C, 0 Ci
'CID-0 tr
11-4 1* 0 C, t> 0 C� 0 In -C�
0000 0 0�' 00 N10000000
P4 xrp 171 11) t11 11w 1� "'A m Cl 'PI �4.4 A '1 00 0
1 'ri 0 1XI V� W, pp� 10
f4 00 at
41 14, ut �p C4 N N N
va, in Znir, nnnin mkn;n v w,,,o 0 V: In A �P,�p
-00clo 00 0 _,o c,0000"-L,
,�> 0 000"00 'o ail Cn ul ir� w �nn �n 16 U-� IM Elk 'n M �A mw m ID T %0 llt3 110
t I 9 2 4 d 14 & � I Y t I
, 4 "+,4 v 4 �4 4"1 --t"4 N -.,t ,4 c, 7,4 " �4,N N 0
ocbo .10
0- 0 n3 N t4 , 4 a 'N av o 'r v r
et ID v ca
C� 0-11 IV, w --f N v 0 amS 4i.
x cps: 0 MC, U, M� an ele 10 w om
M
4p,
rl
fD fD 0
ol 1%
"Mom K
"Qvw
ex UZ x
<83 a La sc WK son a, m
40 wa�
GS t3 d Hat .1
dht X8188 8188 mg MOO MR 0 to
0 mw a
Sm 40 WAS 05M I ow 62,
"H 06
0 Was HAS. Rujul f-I PS SQ. H w too
MOW
IRA" v 0
pf x 00
so
z W: Q ""Mm" "Iwo m
hV Mtt Wif t
mmo C, 0 Q mmom =0 0 0 0 a n 10 1.,. .1 1E
Ono 0 0 Q omoo wo Q 0 0Q w M, n 0 a
w 4>
.0000
19 19 Nm m
288S 4 20 Q no I Q w
81 8 14
"S V9 10
Alls ME 2 -2. m
onwom WS A ?M 44 A
"NN 0 NNNO NM 0 w MN m 0 0 N PS
wo WK
cc 0 ON&& Nos "0
, , I , T L Q Mko Lp IT mwwww = mv Oi
�Ajfw "tTT w K VIA "I "I W MT, Qj Q? 0 ? "04
00889 ji Alz w "2 V ig
W== MIT, 94, to 0a
sum hm 4 %w: 1: 'As ?m ?s 's V8 'a
AMA "W"T *1 "1 wi A too go 2
Kww
9 9 9 9
mg
I
F�w
s
06
Ca vi v tj v C, err
r" F'°» n �4 +i° lq M
tri
epi
RIM R 1 $
-
rphtn W - 4 0
01-4 N N 14"N N"N N
�o ia ° o �o %�b "a FD
Vo, "4 1 1 f a j I d F Q I
ID
1;
0 En �. 0 0 Q Q C, ID 10 Q CA �o
�Vl 0
v M, �4 >^# m 0 C�
r+k In Ln 'R 41 -1
0 0
Ion M 14 ul U) In til If, 1.1
In 00 0 C, 0 0 0
0 IN W, �ft N, ev ft N e4 N
tai
�4 Im 1 4 k
* �
vl� wl� te) 0 V� 0 �A 0 UO 5n o
U., 0
'M l x sas cn 01 C, "ZI ll;l 4n=+ � el I= Q un 0 C* 0 1P, 0
cl I?
"i i°+9 C'8 4V 13 O'dk m It, w ON C5 U, 'M p 4 .m4 ul rj 6n 1p Im mYS
wqs s r, 00 N f,4
cr
M
IN N ea
+4
0
40
Sk
'bad
43
P,
iiJ
a.
06
Ca vi v tj v C, err
r" F'°» n �4 +i° lq M
tri
epi
RIM R 1 $
-
rphtn W - 4 0
01-4 N N 14"N N"N N
�o ia ° o �o %�b "a FD
Vo, "4 1 1 f a j I d F Q I
ID
1;
0 En �. 0 0 Q Q C, ID 10 Q CA �o
�Vl 0
v M, �4 >^# m 0 C�
r+k In Ln 'R 41 -1
0 0
Ion M 14 ul U) In til If, 1.1
In 00 0 C, 0 0 0
0 IN W, �ft N, ev ft N e4 N
tai
�4 Im 1 4 k
* �
vl� wl� te) 0 V� 0 �A 0 UO 5n o
U., 0
'M l x sas cn 01 C, "ZI ll;l 4n=+ � el I= Q un 0 C* 0 1P, 0
cl I?
"i i°+9 C'8 4V 13 O'dk m It, w ON C5 U, 'M p 4 .m4 ul rj 6n 1p Im mYS
wqs s r, 00 N f,4
cr
M
IN N ea
r-
0'
2 A nil
I
If at 1: 'A
vN A QM"
80.
.?I A is Now " ZA
so ISS
0 won
waet? M W
Met to to "I
4 to H Bdi
AA w n -M AR
1� 0 0 Ct 0M
0 n 23 45 L3 63
Nit ot of Of "t
4 00 =A "A X00
iV No N N 00
�Qo - 0 0" KN,
4Tj AT � I?
KOM �0
Vol S2 is I W2
MOO.
ANN
ra
40 1
SHOW
58SAY18
Ry 1; .1
omu4mlv
4wwzwx.
QUM
M N I't P4 f-4
=000
MM i
MlAW
Ch M 000
Bit on.
0 M I. Met"
—KK"WW
;MM'MMM
:4
12
A At
MI
f3 4d`B .0 A on 5 A 11
N" .'. Q "1 .1 r",3 T+7. "In
on on % bg Waux qg 41 qS 1; qu in qS W,,
to id 40 ROWS Ed H U U Ri Ed Ed 12
t
3a
ar
j.
*NOOK.
0.
tog
0
MEAT
a
A
Allows
1
9
a
vp
A
81
HUH
F
US
§1
PER
ME
& orman
go
R
to
a
so
V
1
0
on
E
48
12
'ON
41
QjJ222
y
fy
, I
21
=00
02
am
al
92
ag
0QU
'444
4
5
An,
zzzzy
upyng
49
q
A
I
PE
A
09
i
0
00
"R
WE
0"
Q Q
Wj
U1,
A
fs
A
jj
o
ng
N.
11
man
I
HI
m
n
m
rm
E
TTT
7
u u
114
A
A
aggg
as
H
HUM
1!
H
H
122
AS
HN
B
1
'a
04
on
q
Nq
h
a
q
qqqqqq
4
q
a
A
jT
is
limix
is
Q
Ell, I
DA
M
wa
I
z
1 to
ANN
go so 4
400 W 10 WAR
doo No- 0 is w f1i Li vim a q 1 0. 0 HIM
2i
09 A z
nj not a, k
90,4WSS; ijoiM; P W2
ONE Woo A
ism
.11 Of .1 071
T T TIT
99j
all is;
M H Mg-
qSS Egg 'a 'act
SO 10E is haw
w-
H h TONS jimpo
1 1 SE
04
71
I
I-A Q 0 0
s m A
04
w t4 C. o w &1 em s -10
IP Q Q
14
12
P.
z J Ra
ra 4 u -4
'14 fA
>
ul
ga,
W
Q1
R
ca 04
.11 IN rkI,
Ga e4 t,4 m e-,4 'N N N
g Al m 0 0 0 co 0
4 00 0 C, V, ulF o '0 2 Ot5
G^ o V, C-1 ll�
i=� Cs 0 o
Q I 9 " Wi, " T moi m -1
al w 'D w <� P lll� P3 '1" 0 T wo ?,- o V,� " N N I
w Im 10, C> m4 � 0 mo A— �A 14 - to m t-- 0 0 0 �,5
0- W 04 On' 0- 0,*�4 C-4 IN M 4 0 m v Z�
0
r-, �i �-e, � " 0 � 0-�m 0—
12
0 0 17, Q 0 0 C1.11 dl? .1
I.,
«7 mn +n v�,
V} m4n all m m 0 0. 0 IT, -0 0b 0 'n
b4 �4 i I o �, I Y I r p
14
0 5^`, k 0 0 0 0 a— 0 N 0 C, 0ti
trl �4 In 00 C� ww
Ck -40
Pq N N I
i I ��! le,
�iB^! 0 m a v 0 'rt" ,I U'u-, LA 0 In o
%rl 14 P4
wl V, m "0
re
v W
t> 0 0 0 0
0 0 lt� 0 ID 0
r4 C4
r.
bi
t7 Ba3
mom w 64 a
I
ugu
24
x z 09
its u I'm A
N, .w x `air z
Khwt� U M"
Of I& [:�I P H 0 =1 ZE 21 21 0805 say a ova
no a Q "W "W "W mb%
to NOR 01 am a=R ow
A 5 a y
AM A A A
wool W I a Be -Y
3Ys tint I ITT
gal
rvg
Ch S'i
0 J,
go 2" ANN
11 is it 1:
H El Ell u
in In SIM -M 0-1,
qpzgm to 12 4S in pan A q2 A 1: h on is RZ 1:
30-1�i U U U 21 ids 21 U to is U S6 Ed 1di 1-1
I
Yin
4i i
a
M
&I gn,7# 0 -'7' 0 "P t),-* -I N m 0 4 f4 m -0, V,
M"Xlt W ,6,ad
izr� "r4 " m I�h Im
rl r- f- -q , I" �4.�4 -4 f- C- T, 10 -0 -0
�4 14 - 1* V I* 10 1— to
MWI4OM�WWM%4PPWWW MJ:DWM MtbWWWWM rl
94 N t4 �'4 (V N M r.4 11 �M r4 � �4 M C% mn4mmmrN p
W, Oh W, un sea m 4n wi i ar, an m m m W2 let
vi
tA 001 awe Q Eg> t Let -- dq *V4 tn M
I- Cr 4 t g 6 t
4-- 2�5�g,2
o9z O�xc..,�RMw z Z
"-V"PNOI M�4 1410CH M�04 re 1
N N N 14 N t N rq N ;4 �q C14
C-1 ;�� Q oolc�oo 0 r4 ot> 0C3
t) W, 001nocoolD 000 0a oc, �n 0 a lo 0 a CD C5
10, 0 ID 0 'r, 0 IQ vi CF 0 V 0 C "'o
C> H 1= al 0 c? 0 0 C,
I f i P ' k E , k t 14
4�p 0 O'm o On o o Cs 0 0 - - C, C�,M, oc� a o A'� 0 e, w 0 1,111
22
1p
4 1 1 1.1 M'^6 1
4 4
V., 10 `0 61 10 lb to tb w 0 w V� V, �D 10 w wn 10 �o W" I'D Iz,
0,00',>00 0 C, 0 00 oc�
OA Yn e10 �tl V 10 Ln 10 to k� 0
e4l
"> C4 C4 C4 N N
cr, In
-ON -4# N�N
M I ff
2 0 1�1 C.
c As
1* C-1
- ,
f4 , eq 4
Cl
Ov C.4 4,
14 a 0 0t 1°s C-1
,'7
V� W 00 N r�
'T ul ace r.,
It!, 0 0
I
W
z f&C "
a, m C4 m r'^ m m In In -0
W �n W, LA 0 al, 0 r- Im t-, C� It, r4 r, "0 r- rl w w
10 0 tn W3 0,0 c- r- r- cl- r-I C,
110 N � tt �, "" 0
m I-) I�t I-N 1+1 m rl� M.* r+ ell� m -(1 '4 '2,
m in I
m
4 pa
go Ij
04
wl t, n; roc
CA f
Ica *-, z Ful 000 ta m (am mw o 0n Rog 0 2 R 2 2 R
0
tA vq
T�NN f4 N eq
1,2, C> o
ao ooca0000 ooa o o o o a
2, S 20
3
of o ooccooDo O�Da oo�mci n
oo, r, o � � � 6 � c� C , , cn� � O uooa o Oo o �
o gp 0 Qo o o o o o ', o o = Q Q o o o o o o
Q
Q
o
mc) 1= cl lo 11.3 It) c� o o c� o o o oc�o o oo m�- Cl 0 0 :�� c> c� wo r, 0 llZ w
0 oo o-_ w m o "I �> c> o t) 0 0 o � o o lt� o C) c� lc� m o c> o q> c> p "p, Q 0 � Q llq "
14 5-4 m &1 $,4 � -4 * M,� 14 " �* �4,A " H -* - 4 IP 4 6n -Vn
-4 4 v4 �4,4 �4 w4 �4 H v4 4 x4 »4 �4 4 4 4 o r4
tpt, t3 m ot o� o o c>
114 N N N 4114 N N iN 1-4 '1 C4 �,q C, r4 N vl eq,N N N <4 'N N N
w 'o , v , 'a ' T T V I Va'
I �f I t Wo Ito W4 W Wl 1p W, T W, Tf f 1 14 3 IlIq
0,:�? 0 rn, 0 0 C, "b, Lo
T I o Io %* %0 w 16 w to lb lb "a, I& ko ".c, 4v 'o taw �q o c, o eq o 'o
e4 0. I 4 1 4 l
Q o o N 0 '.,.a C? Do 4� Q � q Q c4 r, "4 rq sr 'N r4
o'
c, wl� c� C? v'� to 3 4."2 r} o 'a 0 0 t3 0 4, 0 o �n nr in n 'n 'n tn m an cs
rQ N44,N o o c- a W�
v7 B
Qo
tA c� 0 o 2 c�
w "D "o m A �w I, f—p .1 qsl m W 'fv lo
PW
I
Aa
is
vv
.4
47
54
MIN
3!
mum
all 2
1:1
1
10
11
Pl
a-
al
MEE
ul
mm
f
j
;404
11
RR
it
'S
ce
g
.1
ill
a
OR
JE
I -
h
oil
A
Nm
JQR
:I
112
22
j
.11
1-
1
v m
00.
m a.
0
0
an
N m
mow
M.
a"
WW
an
is
G
Ogg
!I
ixY
ca rx
its
ii
I
1 Bt
I
14
pail
ills
is
a n
IS 122 jai 181alli
mm,
act NH 1: W 2 Moo"
00 G: 11 L9401 1111 :0
Ogg R 1"v
3
is Sec Q QR -H Q Q i 44 C9 U34J
Mon
In., 2
ea
es
o w "o
& A W
I w RBI.
I
f4
z .1
L> I
Ic
I
a
ate: a
S3 i
a& t6 P*
C€3
um
rn
*.j w
14
et
0 z 4 nt
'vj z lw z
o 0 �2 m 0
gr.
C1a t4
0. A. �d 4 0
1=1 lz�
OD
10 0 0 1
C� o GA -
Arl ch *1
oll to 14 114
10 w
49 It,
14 4g I N
0 &I v §d3 th CD
rk
'zi M,
ATV No 000000 0
17,
00
in 61� m C,
01 m
V,
t,
,It
0 0 CP
0 Q
N
Cx
LR
sea t1'e
Cr SV"
C -C,
'D ol M lz�
VF 0
ra
4p C3
Ei
f3 aAy
Cf
Z p 014
:7b Yx
0 C�
0 9 Q
'A'� 4011`� �p a el
It, N 11
V
10 d � L 0 10
IPL 0 0 �p C, 0
r,q
14
I
I C-1
.4
-4
no
4 H 04C 4 I'll w
w I'll 0 M4 E A
-4 >
Z t t X jai a 1: "
W a.> XQ-
09
MJ4
Si, Ca � C� Qn 0 qp 0 C;l In lr� �w In IV C� -0
1-4 'o � - -+ <'� 14
ot C, i t 6
w 4Z5 Cs w 0 0 00` w 4�k 0 1 - OD 4:> I& It W� C, CI tzo t3 �n f- a
N Ca C2 0 0 C:Y. 00 r4 lb w 8�� WIPO 0 101 00 w"" 01 �n 0 C, w %1171 C�
�4 " - 1� �4 � m 0 14 0,4 '1 0,4 4 1-1 f" 0 �4 0 �4 �4 �% t4
'4 r'0 m I-N 0 m .� 0 -� r4114 14,414 lc� 14 14 �4 ll� ONN 0 m 0 1.1 11 0 m
0 m V) 1.11 "A "r, 61, �P VD 04 r4 LO th &W IN
-4 Nl
1 4 4 1 4 TR
'o , -, V, -,
N 10 w' a � m 110 �o rl tv �'a rq "'O'n N 0
r4 I N A I I A I 4N 1 4,14 1 $v 1,4 1 La
�N 0 r4 Cp CN C> wn N
00 000 0 o "'a, w V, Z" W, ot� ro C'
a
10 m
V, 4,2, "A M sera IP 44-ri
14
-OF It v
ID 0 t-
rq Tq T14 tN
RZ 8 -,Kl ll4 1.1-4 14
W,
m
tu
m
t
I
og
IM,
kT
Ij
At �
;
0
1* L
IID In r-I 17 01 W 0
E4
cc Cx z 0i 0� A ow
0, Z o 6,
44 2 t N 0 U UV
dui w �:4 �l 4 tl M 2 9
ntt 6 2 UROO
-W Z04
go 0 W O lt
PD
2 to 0 P�
0 vs 0 1- 2, w 0
1 Ol
C> W� Ln C= � �n
8
10, 0 �4 e4 •
'M Ckb t'� C)
w4,4,14 azW M M 'r-
u"I wl�
I I
14 ufi
4A V'� 0 0 'A
14 1 1 1 1 N 3 1
lf"n 1i2 W� m "r,
CA I k I t
lq�'q 0 r`4
C4 M
r4 kQ
2, 0
10 C,
10 cl 1110
vy
Q
m f 4 t 14
sA
orb �uA
Vim. tIA -a 0 Qk Ct V, rl r f- 2"3 m w *m - N 0 0
Mi, P N 1-4 ON 141 �4 ID 0 t- W, 0 it� 11, �n T, M T� W, 14
-,v, ",— , " V, �A C, N m i& �n O� C- 114 %P � 4 4 r-, '-f
�4 V�-nn C14 0 M, M IA �ln r* a m 0 � M
4 Vlll�.
tel 10 a, 0
it W, V1 ul U-1
C4 4i':
,.fit 14 a4, 14 M 'A M 1-4 mq
I
a3 iek
M
I
I
M 'M
N IN N 112 INN
000 0 '7,
ol 0 0
C, th In It, 11=1 0 C�
IN C4 V in� C, p 0 0 0
TV
0 M 0 0 OIL
14
coo
114 N
lo� 10,
6
4n
m,MWV
M "nm
rZ I I
w
I.Tl
,A
1.0
sat - Ln -
c4
�n 0
are
1.- 10
�o
04
10 00
0 0 010 tft
'o 4 M" a^# 0 �4 0 �l 0 Y4
41 0 1� C,
� ' 10 "'o 1-1
� I 1� l
w
-0 0 0
9)0 0 W'T If, 0 0
Sr,
w w w
0
l7k cl� 11P 47� n4
'Doo 00.1noo
0 0
0
0 al a, 0 Z, 0 0 0
4>
"3 IZ 0 1*
r4,4, 4 14 14 'A
5Y4 iti n LfY .M
0 I'P 0 4> 000
M
-,ON "Ck
6n 0 OML�
m • t14 9 ih w-4 M i 0
U%
' m w w , w a, n,� ,4
1-4 W im; ol e- k- of v. 00 H m C,
to 0 N fl* 0 of 0 � 0h f-- r- a4 r 8n V N V
0 0 0 0 0
rH N 14 14 N N
I-q v4 H 1-4
8
-t
m 01
V)
.32 2 9
ca ea es
gas cia us
1 B C
Z Z, �,4 lil
E^
MF
0 0 4
ii to
aW
is e it
rl,wmMN MID 01-0E0�Ow7X4mmWr- 9 Wn
An �a
i-9 t up t4 Q§ f,4 H C. 4,C4 tA O'm o, rA tq 0 E€ rFE
1-* 1-4 ut '4
44t
4.1
Si
R F.
I MIMI '11'�, W111211", 111% MIA]
Uts, U/t-
U;!
SARI, &:13 R IE L
"VAL,LEY
o
RINT11 "TT, ME
TO:
FROM:
DATE:
SUBJECT:
Honorable Mayor and City Council
xq
Shama P. Curian, Human Resources Manager TV
June 4, 2014
mm���
This report requests the City Council reject the Claims for Damages to person or property received for filing
against the City of Baldwin Park.
�11 - �
None.
Staff recommends City Council reject the claim of Lili Hadsell and direct staff to send the appropriate notice of
rejection to claimants.
No legal review is necessary at this time.
In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to
reject the claims by order of motion and that the claimants are sent written notification of said action.
Attachments:
Claims filed by:
Hadsell, Lili
%1
Shegerian & Associates, 1104Y OF BALDWIN PAM
225 Arizona Avenue, Suite 400 HUMAN RESOURCES DEPT.
Santa Monica, California 90401 RECEIVED
Telephone: (310) 860-0770 1 Facsimile: (310) WVR 21 PH
www,shegerianlaw.com
April 17, 201.4
City of Baldwin Park
Attention: City Clerk's Office
1) U Pacific avenue
Baldwin Park, California 91706
Please be advised that we represent Lili Hadsell. By this letter, we present the
following claim for damages on her behalf in what is commonly referred to as a tort
claim form.
INDIVIDUALS AND ENTITIES AGAINST WHOM
CLAIMS ARE BROUGHT
The names of the public entities and public employees who caused Ms. Hadsell's
injuries are as follows: the City of Baldwin Park.
City of Baldwin Park
Attention: City Clerk's Office
April 17, 2014
After Plaintiff was promoted to Chief of Police, Defendants falsely
informed individuals other than plaintiff that plaintiff was unqualified for the
position of Chief of Police. Council member Richard Pacheco yelled at Plaintiff
for her resignation and was censored later the following week for abusive
language.
During her tenure as Chief of Police, Plaintiff raised a number of
concerns regarding illegal and unethical behavior. In late 2013, Plaintiff raised
concerns that the Police Officer Association ("POA") was violating public policy
by conducting political activity during active duty throughout department
elections. Plaintiff had knowledge about the illegal conduct of a councilman who
d
was a decision maker + Lo her termination, and was In possession of evidence of the
illegal conduct. Further, Plaintiff complained that Police Officer Association
improperly swayed the City Council for political contributions.
Michael Taylor began to harass Plaintiff shortly after she became Chief
f
o Police. �� . lice. Plaintiff complained to the Mayor about the harassment but nothing
was done because the mayor said he loved Michael Taylor like a brother. Michael
Taylor continued his insubordination and stopped reporting to Plaintiff the issue
that lieutenants brought up which forced Plaintiff to reorganize the organizational
chart of the department. Plaintiff discovered that Michael Taylor had been doing
his PhD homework at work and using department resources to research a stalking
issue regarding one of Michael Taylor's professor despite the issue was
completely outside the department's jurisdiction. Plaintiff put Michael Taylor on
administrative leave on December 9, 2013 for his improper use of force resources
and funds.
Prior to Plaintiffs termination, co-workers told Plaintiff that she was
going to get fired. One day after Plaintiff put Michael Taylor on administrative
leave, she was terminated. One decision maker to her termination informed
Plaintiff via text that her termination was a retaliation. Plaintiff believes that the
Defendants fired her to humiliate and intentionally hurt Plaintiff.
The decision makers to her termination were either involved in the
illegal conduct or were associated with individuals who committed it. One
decision maker texted Plaintiff that her dismissal was a retaliation.
Plaintiff believes and alleges that defendant's true reasons for
terminating her employment were her gender, race and/or national origin, medical
leave, need for accommodation, and/or good faith complaints. Plaintiff believes
and alleges that Defendant intentionally, or in the alternative negligently, inflicted
emotional distress on Plaintiff because the terminated her in order to hurt and
humiliate her. Plaintiffs reputation has been damaged due to the false and
City of Baldwin Park
Attention: City Clerk's Office
April 17, 2014
offensive statements made by Defendant regarding Plaintiffs professional
reputation as Chief of Police.
Hadsell seeks approximate economic damages of $1,500,000 general damages
of $4,000,000 and exemplary/punitive damages in • amount unknown at this time.
Lopez also seeks interest, attorneys' fees, and costs, although the amounts are not
known at this time.
Be advised that Ms. Hadsell's address is 792 California Drive, Claremont,
California 91711. Our client requests that all notices concerning this claim be sent to
us, their counsel of record, Shegerian & Associates, Inc., 225 Arizona Avenue, Santa
Monica, California 90401, telephone number (310) 860-0770, facsimile number
(310) 860-0771. Our e-mail address is CShegerian@Shegerianlaw.com.
Thank you for your review and consideration of the above.
SHE4GERIAN ASSO IATES
Carney R. Shegerian
[Ylluiu /,I WA
TO: The Honorable Mayor and Members of the City Co
FROM: Craig A. Graves, Director of Finan
DATE: June 4, 2014
SUBJECT: Approval of Contract with Brown/Armstrong CPA's to
Provide Professional Auditing Services
Attached is the contract for City Council approval with Brown Armstrong CPA's to provide
professional auditing services to the City for the next five years with two one year options.
FISCAL IMPACT
The contract is for a not to exceed $75,000 annually for the next five years for a total cost of
$375,000. The additional one year options are also for $75,000 annually for an additional
amount of $150,000. The impact to the General Fund would be approximately $58,000
annually.
RECOMMENDATION
That the City Council approve the contract and authorize the Mayor to execute the contract on
behalf of the City.
LEGAL REVIEW
The City Attorney has reviewed. it for form.
Staff Report for Approval of Contract with Brown Armstrong
For Professional Auditing Services
June 4, 2014
Page 2
At the May 21, 2014 City Council meeting the City Council approved the selection of Brown
Armstrong CPAs to provide professional auditing services to the City. These services include
conducting the City's annual financial audit, assisting in preparing the Comprehensive Annual
Financial Report (CAFR), preparing the State Controller's Report and conducting the Single
Audit for Federal Grants. The City accepted their revised proposal to provide these services at
an amount of not to exceed $75,000 annually. The term of the contract is for five years with two
one year options. Brown Armstrong has provided a contract with exhibits that delineate their
responsibilities, the terms of the agreement and the costs of the contract. It has been reviewed
and approved by the City Attorney for the City Council's approval. Rosalva Flores and Connie
Perez, both Partners and CPAs with Brown Armstrong, will be making a presentation to the full
City Council at the Study Session earlier in the evening.
The City is required to have its financial records, transactions, procedures and policies audited on
an annual basis. For the past twelve years the firm of Vasquez & Company performed the Audit.
It is recommended by the Government Accounting Standards Board (GASB), which sets up the
procedures for Governmental Agencies audits and reports, that the local agency should have
request for proposals every five to seven years and that the local agency as a matter of policy
should consider using a different firm after the same time period.
The contract with Vasquez & Company ended with Fiscal Year 2012/13. Staff sent out requests
for proposals for professional auditing services. Staff reviewed the various responses to the
City's RFP and forwarded to the Audit Committee what they considered the most qualified firms
to conduct the City's Annual Audit.
The Audit Committee, Senior Finance Staff and the Acting Executive Team Manager heard
presentations from three firms on Tuesday, May 6, 2014. On May 12, 2014, the Audit
Committee and Senior Finance Staff met to review the proposals and presentations.
The Audit Committee and Senior Finance Staff reviewed the proposals and discussed the various
presentations. They looked at the completeness of both the proposals and presentations, the
planning of the audit engagement, and the experience and background of both the firm as a
whole and the partners, managers and staff who „ v, uld be assigned to the City of Baldwin Park.
in addition, they reviewed the proposed costs, the hog °.es committed to the project and the overall
hik- rly rate. They also reviewed each group's technical skills and background. In addition, they
also evaluated the communication skills of each firm since being able to clearly and simply
Staff Report for Approval of Contract with Brown Armstrong
For Professional Auditing Services
June 4, 2014
Page 2
communicate to the City Council and the public the City's position and financial activities was
also considered very important. The committee discussed and reviewed all of these factors and
who they felt would be the best firm and best fit to provide auditing services to the City of
Baldwin Park.
After extensive review and discussion, the Audit Committee, with the Senior Finance
Department Staff concurring, is unanimously recommending the Firm of Brown Armstrong to
provide professional auditing services to the City for the next five years with two one year
options. The Committee believes they will provide the most comprehensive audit and review of
the City's financial records, transaction, procedures and policies. The extensive planning they
did in preparing their proposal and presentation, the Committee believes, demonstrates the
detailed manner in which they will conduct the audit engagement. Because of these reasons, the
Audit Committee believes that Brown Armstrong is the best fit for the City of Baldwin Park and
will provide the most comprehensive audit.
Brown Armstrong is a firm formed in the late 1960s. Its main office is in Bakersfield with an
office in Pasadena. It currently has a staff of 82 members of which 46 are dedicated to
governmental audits. Some of their municipal clients include the City of Pasadena, City of
Bakersfield, City of Burlingame and Modesto. They have also done work for various California
counties, special districts and public retirement systems.
The principal partners assigned to the City of Baldwin Park are Rosalva Flores, Connie Perez
and Thomas Young. All have extensive municipal audit experience and are active with the
various professional accounting and auditing organizations besides the governmental groups of
GFOA and the CSMFO. All of them are recognized leaders in their profession and have various
leadership roles in both local, community and state organizations.
During their presentation, they indicated that with additional information, there could be a
reduction in their costs. The Audit Committee has authorized for those negotiations to proceed.
If the City Council approves the Audit Committee's recommendation of Brown Armstrong, a
final contract will be presented to the City Council, after review by the City Attorney, at the June
4, 2014. This will allow Brown Armstrong to then proceed with their interim field work
immediately.
Attachments: Co'Ars ct with Brown Armstrong
Exhibit for Technical & Pricing Proposal
AGREEMENT
This Agreement, entered into this 4th day of June 4, 2014, by and between Brown Armstrong
Accountancy Corporation, hereinafter referred to as the "CONSULTANT," and the City of
Baldwin Park, hereinafter referred to as the "CITY."
WITNESSETH
WHEREAS, the CITY is authorized and empowered to employ consultants and specialists
in the performance of its duties and functions; and
WHEREAS, the CITY has the desire to secure certain technical and professional
services to assist in the preparation and completion of the items of work described as "Scope of
Work" in Exhibit "A ", and hereinafter referred to as the "PROJECT "; and
",fHEREr% the COI`IdSULTANT represents it is qualified and vrilli�ng to provide such
services pursuant to terms and conditions of this Agreement:
NOW, THEREFORE, BE IT AGREED, by and between the CONSULTANT and the
CITY as follows:
SERVICES TO BE PERFORMED BY THE CONSULTANT
A. Authorized Scope of Work
The CONSULTANT agrees to pay for and perform all work necessary to
complete in a manner consistent with prevailing professional practice those tasks
described in Exhibit "A ", attached hereto and incorporated herein by this
reference. Any conflict between Exhibit "A" and any exhibit attached thereto, and
the provisions of this Agreement shall be construed in favor of the provisions
provided herein.
B. Additional Services
Incidental work related to the PROJECT and not provided for in Exhibit "A" may be
needed during the performance of this Agreement. The rate for such additional
service will be agreed to by CITY and CONSULTANT prior to commencement of
work. Such additional services shall not be performed by CONSULTANT without
the express written consent of CITY.
TIME OF PERFORMANCE
The CONSULTANT shall begin work on or about July 1, 2014. The various tasks
involved in the Project shall be complete no later than December 15,2014 following the
end of each fiscal year (commencing July 1) 2013/14, 2014/15, 2015/16, 2016/17, and
2017/18. Time extensions shall be granted only for good cause as determined at the
sole discretion of the CITY.
Page 1 of 11
Ill. COMPENSATION
A. Total Compensation
For services performed pursuant to this Agreement, the CITY agrees to pay and
the CONSULTANT agrees to accept, as payment in full, a maximum of seventy
five thousand dollars ($75,000) per year for all hours worked and costs incurred.
CITY agrees to pay and CONSULTANT agrees to accept payment in accordance
with Exhibit "A ", attached hereto and incorporated herein by reference. Payment
by CITY shall be within thirty (30) days following the first of the month for which
payment is due, subject to CITY accounting procedures.
B. Rate for Additional Services
The rate for additional services will be as set forth in Exhibit "B" hereto.
IV. AUTHORIZED REPRESENTATIVE
The Finance Director of the City of Baldwin Park or his /her designee, shall represent the
CITY in all matters pertaining to the services to be rendered under this Agreement,
H i f the rte•+ r f ll d
except where approval o� a ie City �ounci! of the CITY is Spe�lii�aiiy required,
V. TERMINATION
The CITY or the CONSULTANT may terminate this Agreement without cause at any
time by giving written notice of such termination and specifying the effective date thereof,
at least thirty (30) days before the effective date of such termination. In such event, all
finished and unfinished documents and other materials shall, at the option of the CITY,
become its property. If this AGREEMENT is terminated by the CITY as provided for
herein, the CONSULTANT shall be paid for the tasks satisfactorily completed prior to the
date of termination as set forth in the proposal and in the amounts set forth herein,
including CONSULTANT'S reasonable costs associated with the termination itself if
termination effectuated by CITY, less compensation, if any, to the CITY for damages
suffered as a result of the CONSULTANT'S failure to comply with the terms of this
AGREEMENT.
VI. TERMINATION OF AGREEMENT FOR CAUSE
A. The CITY may by written notice to
date thereof, at least fifteen (15)
termination, terminate the whole or
following circumstances:
the CONSULTANT specifying the effective
days before the effective date of such
any part of this Agreement in any of the
If the CONSULTANT fails to perform the services called for by this
Agreement within time(s) specified herein or any extension thereof; or
Page 2 of 11
2. If the CONSULTANT fails to perform the services called for by this
Agreement or so fails to make progress as to endanger performance of
this Agreement in accordance with its terms, and in either of these two
circumstances does not correct such failure within a period of ten (10)
days (or longer period as the CITY may authorize in writing) after receipt
of notice from the CITY specifying such failure.
B. Prior to such termination, CITY shall give written notice to CONSULTANT of
any such default and if applicable, provide CONSULTANT with the opportunity
to cure any such default or breach within a specified time.
C. In the event CONSULTANT fails to cure said default and the CITY terminates
this Agreement in whole or in part as provided in paragraph above, the CITY may
procure, upon such terms and such manner as it may determine appropriate,
services similar to those terminated.
D. Except with respect to defaults of subcontractors, the CONSULTANT shall not
be liable for any excess costs if the failure to perform this Agreement arises out
of causes beyond the control and without the fault or negligence of the
CONSULTANT. Such causes include, but are not limited to, acts of God or of the
public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually
severe weather; but in the event the failure to perform is caused by the default of
a subcontractor, the CONSULTANT shall not be liable for failure to perform,
unless the services to be furnished by the subcontractor were obtainable from
other sources in sufficient time and within budgeted resources to permit the
CONSULTANT to meet the required delivery schedule or other performance
requirements.
E. Should the Agreement be terminated as provided in paragraph above, the
CONSULTANT shall provide the CITY with all finished and unfinished
documents, data, studies, services, drawings, maps, models, photographs,
reports, etc., prepared by the CONSULTANT pursuant to this Agreement. Upon
termination as provided in paragraph "A" above, the CONSULTANT shall be paid
the value of the work performed, less payments of compensation previously
made. Payment of fees previously made by the CITY to the CONSULTANT shall
be credited to the amount payable to the CONSULTANT for allowable costs as
provided herein except, however, the CONSULTANT shall be entitled to
proportionate fee, if any, which in the option of the CITY, it has legitimately
earned and was not related to the cause for which this Agreement was
terminated.
F. If, after notice of termination of this Agreement, as provided for in this article, it is
determined for any reason that the CONSULTANT was not in default under the
provisions of this article, then the rights and obligations of the parties shall be the
same as if the Agreement has been terminated for the convenience of the CITY.
G. Termination of this Agreement pursuant to this Section shall not affect, prejudice
or impair any other right or remedy available to CONSULTANT effecting such
termination, and none of such rights or remedies shall be exclusive in respect of
this Agreement but shall be in addition to all other rights and remedies available
to CONSULTANT at law or in equity.
Page 3 of 11
VII. INTEREST OF OFFICIALS AND THE CONSULTANT
A. No officer, member, or employee of the CITY or another public official of
the governing body of the locality or localities in which the work, pursuant
to this Agreement, is being carried out, who exercises any functions or
responsibilities in the review or approval of the undertaking or carrying
out of the aforesaid work shall:
Participate in any decision relating to this Agreement which
effects his personal interest or the interest of any corporation,
partnership, or association in which he has, directly or indirectly,
any interest; or
2. Have any interest, direct or indirect, in this Agreement or the
proceeds thereof during his tenure or for one year thereafter.
B. The CONSULTANT hereby covenants that he has, at the time of the
execution of this Agreement, no interest, and that he shall not acquire any
interest in the future, direct or indirect, which would conflict in any manner
or degree with the performance of services required to be performed
pursuant to this Agreement. The CONSULTANT further covenants that in
the performance of this work, no person having such interest shall be
employed.
The CONSULTANT warrants, by execution of this Agreement, that no
personnel agency has been employed or retained to solicit or secure this
contract upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, excepting bonafide established
commercial or selling agencies maintained by the CONSULTANT for the
purpose of securing business. For breach or violation of this warrant, the
CITY shall have the right to annul this Agreement without liability or, in its
discretion, to deduct from this Agreement without liability, or, in its
discretion, to deduct from this Agreement price 'or consideration, or
otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
Vill. SUBCONTRACTING
A. The CONSULTANT shall not subcontract or otherwise assign any portion
of the work to be performed under this Agreement without the prior written
approval of the CITY.
B. In no event shall the CONSULTANT subcontract work in excess of 50%
of the contract amount, excluding specialized services. Specialized
services are those items not ordinarily furnished by a consultant
performing this particular type of work.
IX. SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon and shall inure to the benefit of any
successors to or assigns of the parties. The CONSULTANT shall not assign,
delegate or transfer the rights and duties under this Agreement or any part
thereof, without the prior written consent of the CITY.
Page 4 of 11
X. INDEPENDENT CONTRACTOR
In the performance of the services herein provided for, the CONSULTANT shall
be, and is, an independent contractor and is not an agent or employee of the
CITY. The CONSULTANT has and shall retain the right to exercise full control
and supervision of all persons assisting the CONSULTANT in the performance
of said services hereunder. The CONSULTANT shall be solely responsible for
all matters relating to the payment of its employees including compliance with
social security and income tax withholding and all other regulations governing
such matters.
XI. SPECIFICATIONS
All specifications, manuals, standards, etc., either attached to this Agreement or
incorporated by reference, are binding as to the performance of the work
specified in this Agreement unless they are changed by written amendment to
this Agreement modified in writing to incorporate such changes.
XI1. PROHIBITION OF ASSIGNMENT
Neither the CITY nor CONSULTANT shall assign or transfer their interest in this
Agreement without the written consent of the other party.
XIII. PUBLICATION
No report, information, or other date given or prepared or assembled by the
CONSULTANT pursuant to this Agreement, shall be made available to any
individual or organization by the CONSULTANT without the prior written approval
of the CITY. Notwithstanding the foregoing, however, the CONSULTANT shall
not be required to protect to hold in confidence any confidential information which
(1) is or becomes available to the public with the prior written consent of the CITY;
(2) must be disclosed to comply with law; or (3) must be disclosed in connection
with any legal proceedings.
XIV. COPYRIGHTS
The CONSULTANT shall be free to copyright material developed under this
Agreement with the provision that the CITY be given a nonexclusive and
irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the material for government or public purposes.
XV. INDEMNIFICATION AND INSURANCE
A. As respects acts, errors or omissions in the performance of professional
services, CONSULTANT agrees to indemnify and hold harmless the
CITY, its officers, employees, and designated volunteers from and against
any and all claims, demands, defense costs, liability or consequential
damages of any kind or nature arising directly out of CONSULTANT'S
negligent acts, errors or omissions in the performance of his /her
professional services under the terms of this contract.
As respects all acts or omissions which do not arise directly out of the
performance of professional services, including but not limited to those
acts or omissions normally covered by general and automobile liability
Page 5of11
C
insurance, CONSULTANT agrees to indemnify, defend (at CITY option),
and hold harmless CITY, its employees, agents, representatives, and
volunteers from and against any and all claims, demands, defense costs,
liability, or consequential damages of any kind or nature arising out of or
in connection with CONSULTANT'S (or CONSULTANT'S subcontractors,
if any) performance or failure to perform, under the terms of this contract;
excepting those which arise out of the sole negligence of CITY.
B. Without limiting CITY'S right to indemnification, it is agreed that
CONSULTANT shall secure prior to commencing any activities under this
Agreement, and maintain during the term of this Agreement, insurance
coverage as follows:
Workers' Compensation Insurance with statutory limits, and
employer's liability insurance with limits of not less than One
Million Dollars ($1,000,000) per accident.
2. Commercial General Liability Insurance, including coverage for
Premises and Operations, Contractual Liability, Personal Injury
Liability, Products and Completed Operations Liability, Broad Form
Property Damage (if applicable), Independent Contractors' Liability
(if applicable), in an amount of not less than One Million Dollars
($1,000,000) per occurrence, combined single limit, written on an
occurrence form.
3. Professional Liability Insurance coverage, including contractual
liability, in an amount not less than Two Million Dollars
($2,000,000), and CONSULTANT shall maintain such coverage for
at least four (4) years from the termination of this Agreement; and
during this four year period, CONSULTANT shall use
CONSULTANT'S best efforts to ensure that there is no change of
the retroactive date on this insurance coverage.
4. Comprehensive Auto Liability coverage, including (as applicable)
owned, non -owned and hired autos in an amount of not less than
One Million Dollars ($1,000,000) per occurrence, combined single
limit, written on an occurrence form.
CITY's Chief Executive Officer or his /her designee is hereby authorized to
reduce the requirements set forth above in the event he /she determines that
such reduction is in CITY's best interest.
Each insurance policy required by this Agreement shall contain the following
clauses:
"This insurance shall not be canceled, limited in scope or coverage, or
non - renewed until after thirty (30) days prior written notice has been given
to the General Manager.
"It is agreed that any insurance maintained by the CITY OF BALDWIN
PARK shall apply in excess of and not contribute with insurance provided
by this policy."
Each insurance policy required by this Agreement, excepting policies for workers'
Page 6 of 11
compensation and professional liability, shall contain the following clause:
"The CITY OF BALDWIN PARK, its officers, agents, employees,
representatives, and volunteers are added as additional insureds as
respects operations and activities of, or on behalf of, the named insured,
performed under contract with the CITY OF BALDWIN PARK."
E. Upon CITY's request, CONSULTANT shall deliver to CITY insurance certificates
confirming the existence of the insurance required by this Agreement, and
including the applicable clauses referenced above. Also, within thirty (30) days of
CITY'S request, consultant shall provide to CITY endorsements to the above -
required policies, which add to these policies the applicable clauses referenced
above. Said endorsements shall be signed by an authorized representative of the
insurance company and shall include the signatory's company affiliation and title.
Should it be deemed necessary by CITY, it shall be CONSULTANT'S
responsibility to see that CITY receives documentation acceptable to CITY which
sustains that the individual signing said endorsements is indeed authorized to do
so by the insurance company. Also, CITY has the right to demand, and to receive
within a reasonable time period, copies of any insurance policies required under
this Agreement.
F. In addition to any other remedies, CITY may have if CONSULTANT fails to
provide or maintain any insurance policies or policy endorsements to the extent
and within the time herein required, CITY may, at is sole option:
Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under the Agreement;
2. Order CONSULTANT to stop work under this Agreement and /or withhold
any payment(s), which become due to CONSULTANT hereunder until
CONSULTANT demonstrates compliance with the requirements hereof.
3. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to other remedies
CITY may have and is not the exclusive remedy for CONSULTANT'S failure to maintain
insurance or secure appropriate endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to which
CONSULTANT may be held responsible for payments of damages to persons or
property resulting from CONSULTANT'S or its subcontractor's performance of the work
covered under this Agreement.
XVI. OWNERSHIP OF DOCUMENTS
All original papers and documents, produced as a result of this Agreement, shall
become the property of the CITY. In addition, CITY shall be provided with
access and use of any other papers and documents consistent with the purpose
and scope of services covered by this Agreement. Any additional copies, not
otherwise provided for herein, shall be the responsibility of the CITY.
XVI1. NOTICES
Notice shall be sufficient hereunder if personally served upon the Chief Executive
Page 7 of 11
Officer of the CITY or an officer or principal of the CONSULTANT, or if sent via
the United States Postal Service, postage prepaid, addressed as follows:
If to City: Chief Executive Officer
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, California 91706
If to Consultant: Rosalva Flores, Principal or Connie Perez, Principal
Brown Armstrong
Accountancy Corporation
4200 Truxtun Avenue, Suite 300
Bakersfield, California 93309
XVIII. JURISDICTION
This Agreement shall be administered and interpreted under the laws of the State
of California. Any dispute not resolvable by informal arbitration between the
parties to this agreement shall be adjudicated in a Court of Law under the laws of
the State of California. Jurisdiction of litigation arising from this Agreement shall
be in Baldwin Park, California. If any part of this Agreement is found to be in
conflict with applicable laws, such part shall be inoperative, null and void insofar
as it is in conflict with said law, but the remainder of the Agreement shall be in full
force and effect.
XIX. INTEGRATION
This Agreement represents the entire understanding of the CITY and the
CONSULTANT as to those matters contained herein. No prior oral or written
understanding shall be of any force or effect with respect to those matters covered
hereunder. This Agreement may not be modified or altered except in writing singed
by the CITY and the CONSULTANT.
XX. MISCELLANEOUS PROVISIONS
A. CONSULTANT covenants that he presently has no interest, and shall not
have any interest, direct or indirect, which would conflict in any manner with
the performance of service required hereunder.
B. CONSULTANT will not discriminate against any employee, or applicant for
employment, because of race, color, religion, sex, marital status, or national
origin. CONSULTANT will take action to insure that applicants are employed,
and that employees are treated during employment, without regard to their
race, color, religion, sex, marital status, or national origin. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion
or transfer, recruitment, or recruitment advertising, layoff or termination, rates
of pay or other forms of compensation, and selection for training, including
apprenticeship.
Page 8of11
IN WITNESS WHEREOF, this Agreement is executed on the day and year first above
written.
CITY
• BALDWIN PARK BROWN ARMSTRONG
ACCOUNTANCY CORPORATION
By:
Mayor
Date:
Approved as to form.
City Attorney
By
Rosalva Flores, CPA
Firm Principal
95-3109182
Federal I.D. #
Page 9 of 11
Staff Report for Approval of Contract with Brown Armstrong
For Professional Auditing Services
June 4, 2014
Page 2
A,r,�-!,.MST F�C),,,N C
1. O''
SummarySheet ............................................. ............................... i
Letterof Transmittal ....................................... ............................... ii
ConceptualPlan .............................................. ............................... 1
Profile of Proposing Firm .................................. ............................... 10
Summary of Proposal's Qualifications ................ ............................... 14
References.................................................... ............................... 16
Certification of Proposals ................................. ............................... 25
Exhibits
External Quality Control Review Report ........ ............................... 28
Summary of Recent Governmental Experience ............................. 29
Fir.-n Name, tw_ov-wn A 'mst'cng ACCIDUntancy CaroorBticar
h 1 Steven R, _tab wc�,CPA Mziag ng PaAree F i r�-n P a r e n t c r C)vne F—s
Fi mm Adrdress, 4200 TruxtL111 A',e_ quit_ 3,00 260 S. L-3s Robfes, Su to 22,6
a s a c e r a_ ,_e-.. u, I
CA 93309
Firm Telephone NWmber-
Finni F,,-,ix N4.imber:
Number of years in existence, 40 .
Management person respons'ble for dlrect contact,.,,dth the CILy and serv"'Ces requ"Ted
fc.r ihis Request for Proposal (,RFPI,"
t,lame- Title. CPA, PJICPBI."'Paltneu CP'A' Paftno_r
Telechone Number-
Fax�
E rn a ! ! - --f :) bac pas,,: cm l,cp .2 re=,'il ba cpa z, coin
Person responsible for day-to-day servicing of the account,
BroFkc- Saird CPIA,.
Name, Title:
Telephone Nun-fiber: SZ4-4971
Email brah-6k, bacpas,com
_24-45,97
Types of services provided by the fm.' L ciibng, —ax, Accsun.n-g. Bookkee�ing, Co .sulb-,ic
ON
LETTER OF
N.
A
._h.. s
Brown Armstrong Accountancy Corporation is pleased to submit this proposal to perform the financial
audit for the City of Baldwin Park for the fiscal year ending June 30, 2014 through 2018 with the
option to extend for an additional two (2) years. We believe our proposal exceeds the requirements
outlined in your request for proposal.
We have thoroughly read your request for proposal and feel that we are the best candidate to meet
your needs as listed in the Scope of Work section. We are committed to the performance and efficient
completion of this audit on or before the dates specified in your request for proposal.
Brown Armstrong is one of the largest regional accounting firms in California. Our mission is simple,
we are set out "to exceed expectations and provide opportunities" for our clients. Our eighty -two (82)
employees lead us in achieving this mission by working with our clients individually to overcome any
challenges with a special combination of knowledge and experience in governmental agency audits.
We have audited numerous agencies similar to vours for almost four decades. We are experts in
governmental accounting and auditing and have assisted numerous clients in receiving the Certificate
of Achievement for Excellence in Financial Reporting.
At Brown Armstrong, we understand that your timeframes must be met. As one of our key strengths,
we develop an approach by which specific deliverables are achieved within set timeframes. We will
work with you to develop a timeline that meets your specific requirements, meeting dates, field work
dates, status reporting dates, and final report dates.
Our firm partners, managers, and seniors are actively involved in trade associations such as
Government Finance Officers Association (GFOA) and the California Society of Municipal Finance
Officers. Several of our partners are pro Bono recognized reviewers for the GFOA Certificate of
Achievement Award Committee. We enthusiastically contribute our time to this Award process because
as we review CAFRs from all across the United States, we maintain current, up -to -date knowledge of
municipal accounting principles.
Beyond the activity in trade associations, we offer our clients the education and organization to
prepare themselves for upcoming regulation and compliance changes.
Our approach, people, commitment to timelines, and dedication to financial reporting excellence
makes Brown Armstrong the best - qualified firm to meet your needs.
Brown Armstrong will not be using any subcontractors on this engagement as we feel that our full
involvement is necessary to build a relationship with our client.
Please contact me if I can clarify or expand on any item contained in this proposal. Rosalva Flores,
CPA, 4200 Truxtun Avenue, Suite 300, Bakersfield, CA 93309. I can be reached by email,
rflores @bacpas.com or by phone, (661) 324 -4971. You may also contact Connie M. Perez, CPA at 260
S. Los Robles, Suite 326, Pasadena, CA 91101. She can be reached by email at cperez @bacpas.com.
We are available for an oral presentation, if requested. This proposal is a firm and irrevocable offer
for ninety (90) days.
Sincerely,
BROWN ARMSTRONG
ACCOUNTANv V +,ORPORATION
Rosalva Flores, CPA
Principal
Certified Public Accountants
ii
The Audit Work Plans The Art of
Communication and Efficiency
Our audits will be conducted in accordance with generally accepted auditing
standards issued by the American Institute of Certified Public Accountants,
Government Auditing Standards (2011 Revision) published by the Comptroller
General of the United States, and the requirements as described in the U.S. Office
of Management and Budget (OMB) Circular A -133, as well as A -21 and A -110, as
applicable.
The methods employed to formulate our auditors' opinions consist of several
functions. These functions and the related time requirements, as well as the timing
are:
Planning
We will begin the planning of the engagement upon notification of award of the
contract. We will review the City's budget, prior year financial statements,
procedural manuals available online, review minutes and other planning
procedures. From the information we gather, we will develop a preliminary audit
strategy. During planning, we will forth an audit risk based on our review.
Information Technology within the Financial Statement Audit
Brown Armstrong utilizes the risk -based audit approach that recognizes the
pervasiveness of Information Technology within business processes and financial
transaction cycles. The first step is determining the level of IT sophistication,
ranking entities by high, medium and low sophistication. High and Medium
sophistication requires the assistance of a subject matter expert to evaluate and
test the Information Technology and related controls. Once we have identified the
relevant information systems we will test the IT General Controls surrounding the
system to determine that the system can be relied upon. We will then test relevant
application controls and integrate that control assessment with our manual control
testing and risk assessment process. We also may utilize various Computer
Assisted Audit Tools to improve both the efficiency and effectiveness of our
substantive procedures.
In addition to the procedures noted above, we will provide recommendations to
management on how `o improve or streamline internal controls as they 1--late to
your deployed Information Technology.
Mr. Andy Wang joined Brown Armstrong with over ten years of experience. Mr.
Wang has his Master in Professional Accounting from University of Texas - Austin
BROWN ARMSTRONG
Certified Public Accountants 1
and Master in Management Information Systems from University of Missouri - St.
Louis. Mr. Wang is licensed to practice in the State of California as a Certified Public
Accountant. He is also a Certified Information System Auditor (LISA), a Certified
Information Security Manager (CISM), a Microsoft Certified System Engineer +
Internet, and a Microsoft Certified Database Administrator.
Andy has six years internal audit experience as an IT auditor, Business operational
audit, and finance operational audits. He has four years experience as IT manager
in the accounting industry, and two years as the finance department head at
Fortune 500 companies.
Extent of EDP Software in the Engagement
Each staff person has access to a personal computer, and has knowledge of generic
software we have purchased for auditing municipalities and report writing. We use
this software in the beginning, inputting all prior year arhiAl numbers, and the
client current year budget, including amendments. We then input year -to -date
numbers and run analytical work at the end of the audit comparing appropriation -
expenditure numbers to prior year and budget amounts. All significant differences
are investigated. Our software is capable of complete report writing, including
combining statements and footnotes.
Study and Evaluation of Internal Controls
This is the cornerstone of the engagement. Internal accounting control generally
comprises the plan of organization and procedures and records that are concerned
with the safeguarding of assets and reliability of financial records.
We will begin by preparing flow charts and other memoranda to fully describe all
financial systems. We will then review the documents to isolate the significant
strengths and weaknesses that would affect the extent of substantive audit
procedures to be employed. Each strength is then tested and the results subjected
to evaluation. These evaluations assist us in determining the amount of reliance we
can place on those significant strengths we have identified.
Test of Controls and Compliance
Based on our preliminary assessment of the internal control structure and risk
factors, we anticipate performing internal control testing in the following areas:
Area Sample Size
Receipts and revenues; 40 -60
Disbursements and accounts payable; 40 -60
Payroll and related liabilities; and 40 -60
Capital assets additions. 40 -60
Sample sizes will depend on the extent of reliance placed on the given sample and
the volume of transactions involved. Statistical and random sampling will be used
to ensure that all samples truly represent the population being tested. We will use
excel and audit command language (AC!_? software and your on -site automated
BROWN ARMSTRONG
Certified Public Accountants 2
data system on an "inquiry only" basis for purposes of identifying the postings of
items selected for testing. Findings will be discussed with management for
accuracy and the process of recommendations immediately started.
At this point we make adjustments to our auditing plan to compensate for the
significant strengths and weaknesses thus identified and substantiated.
Substantive Tests
In this portion of the examination, we obtain sufficient competent evidential matter
through inspection, observation, inquiries and confirmations to afford a reasonable
basis for an opinion regarding the financial statements under audit. The extent and
timing thereof is determined by the results of our study and evaluation of internal
control.
C'nmplianre TeStS
Concurrent with the substantive testing, we perform the compliance tests which
have been designated to meet the objectives stated by the U.S. Comptroller
General of the Office of Management and Budget and the State Controller's Office.
Included in this auditing phase are all procedures relating to Federal assisted
programs. These procedures would include:
• Setting of auditing scope with cognizant agency and obtaining approval of
reporting formats (previously noted under the "planning" discussion).
• Rev1ew and testing of internal control, practices and policies designed to provide
reasonable assurance that the City's controls relating to the management of
federal financial assistance programs are functioning and are in compliance with
applicable laws and regulations.
• For major federal assistance programs: reviewing cash receipts to ascertain
agreement with grant terms; reviewing program funding for matching
requirements; testing a representative sample of disbursements for compliance;
tracing financial data to submitted reports.
• Summarizing financial data for final reports.
Approach to Determine Applicable Laws and Regulations Subject
to Audit Test Work
Our experience with various municipal audit clients, most with federal or
state monies, has created a reservoir of knowledge of many laws and
regulations. However, by inquiry and observation, we will determine all
major programs (over $300,000 annually) participate :i in by the City. We
then consult the actual law, the Federal Register, Catalogue of Federal
programs, c- the California State Controllers guide to State and Federal
Compliance to obtain understanding of the requirements of the law. For
BROWN ARMSTRONG
Certified Public Accountants 3
major programs, we specifically test those requirements by inspection of
documents.
Approach for Drawing Audit Samples for Compliance Tests
Compliance test samples will be drawn usually by statistical sampling techniques.
The universe from which the sample is drawn begins at the beginning of the year
under audit, and ends with the end of that year. If a null is picked, it is replaced in
draw sequence until sufficient live items comprise the planned sample size.
We will request the City to provide us with all disbursements and payroll data files
for the year in spreadsheet format from which to draw our samples.
Supervision and Review
The review process is constant throughout the engagement. Each working paper
prepared by a staff accountant is reviewed by the engagement manager. Ai
working papers are then reviewed by the engagement partner.
To be effective, the reviews must be conducted as the engagement progresses and
as each important step is completed. Our procedure is for the audit manager and
partner to review the work at the conclusion of each significant task through the
engagement as an integral nimlity control procedure. The financial statements and
report thereon are then reviewed by an audit partner not directly involved in the
engagement for concurrence of opinion prior to release of the report to the City.
If conditions are discovered which lead to the belief that material errors,
defalcations or other irregularities may exist, or if any other circumstances are
encountered that require extended services, we will promptly advise you. No
extended services will be performed unless they are authorized in the contractual
agreement or in an amendment to the agreement.
Exit Conference with Management
An important process in our audit plan is to hold an exit conference with
management. The purpose of the exit conference is to discuss the results of the
audit, communicate to management any reportable conditions identified during our
audit to allow management to respond to the finding(s) and discuss the draft report
and timeline of the final delivery of the reports.
Expression of Opinion - Our Primary Purpose
Our final review of the working papers includes a determination as to whether or
not we have a basis to support our conclusion that the financial statements are
presented fairly, in conformity with generally accepted accounting principles applied
on a consistent basis, Go that they contain adequate informative disclosure.
As a normal part of any examination we conduct, a management letter is prepay °d
which identifies observations we have made in the course of our work with respect
to accounting practices which are not generally accepted, deficiencies in internal
control and operational inefficiencies, if any. At appropriate times operating
Certified Public Accountants
W
personnel are consulted t0 eRSUne the correctness of our understanding. These
findings are then communicated in vvhbng t8 management and the Board together
with our Sp8CihC neC0rnrnCndat|oOS for improvements in accounting practices,
operating practices and internal control procedures.
AS B result of the aforementioned procedures, we will express an opinion OS to the
fair presentation of the MndOC|dl statements of the City in dCCOnddOce with generally
accepted accounting principles applied On a basis consistent with the preceding
year. In addition, vvewill issue reports on:
Fair presentation of supplemental information contained in the report in relation
to the financial statements taken as a whole;
Auditor's study and evaluation Ofthe City's system Uf internal accounting controls
as required by generally accepted auditing standards, the Standards for financial
and oomnp||anr-,n aud|ta contained in the U.S. Genena!Account|ng Offlce
stanclardAs
for Audits of Governmental Organizations, Programs, Activities and Functions and
the provisions of the U.S. Office Of Management and Budget's Circular A-133,
Audits of State and Local 'and
�
City's compliance with laws and regulations regarding federal programs, as
identified in the Office of Management and Budget's Compliance SUDDlement for
Single Audits of Grants to State and Local Governments.
We will prepare and provide the Data Collection Form SF-SAC for submission.
/~(Jm~|et'(}n ~���e 4Udit
All Of our planning, supervision and review will be focused upon delivering the
following reports in a timely manner:
• A report on the fair presentation of the fiOdnC|d| statements in conformity with
generally accepted accounting principles.
• Annual State Controller's Report.
• A Single Audit Report.
• Management Letter addressed to those charged with governance.
BROWN ARMSTRONG
Certified Public Accountants 5
ICONCEPTUAL PLAN
BROWN ARM�STRQNG
Certified Public Accountants
BROWN ARMSTRONG
Certified Public Accountants
77777-
no[ CONCEPTUAL PLAN
BROWN ARMSTRONG
Certified Public Accountants
CONCEPTUAL PLAN
G{}ve[OOOeDt Finance Officers AsSOC'Bt'O[l 4m/Bn1 Program
/\SS'StanCe
The Partners assigned t0 this engagement are very well versed with this program
and are 8vvan8 of the requirements of what it takes to n8C8|v8 the award, such as
report content, statistics and graphic presentation. Our Partners will assist
management with understanding the requirements to help produce an award
winning financial report, when requested.
*
As the 58|8Ct8d firm, we will keep the City informed Of new state and national
developments affecting municipal finance and reporting, standards and
trends including changes in federal/state grant program accounting and
reporting requirements. This shall include at least one formal updating
session Der yedrwith fiOODUdKOCC0uOtiOg staff.
BROWN ARMSTRONG
Certified Public Accountants
-B'd OWN T RON G
City Experts
Brown Armstrong is a full service accounting firm that bases our success on
the relationships fostered, and performance of the best quality service
possible. Our partners and staff are not strangers to auditing municipalities.
The team assembled for you has been specially chosen to fit your needs.
From staff accountant to partner, this group is trained to understand the
audit requirements and carry out the desired scope of work based on your
needs.
This knowledge and background will lead to an efficient, timely, and high
quality audit that will keep your operation running smoothly.
Project Understanding
After carefully reading the Request for Proposal, we understand the scope of
work, contract obligations, and contract time. We will submit a proposal that
highlights our experience and qualifications for this engagement.
License to Practice in California
Our firm and all assigned key professional staff are properly license -a' to
practice in the State of California.
Independence
Our firm, its shareholders, and employees are independent of the City of
Baldwin Park as defined by generally accepted auditing standards as defined
by the U.S. General Accounting Office's Government Auditing Standards.
Business License
This statement is included to ensure that the City knows that we will obtain
a business license to work under this contract.
Insurance
Upon award of the contract, we will provide copies that show the proper
insurance requirements to work under contract with the City.
Certified Public Accountants
W#1
0 � A,,_rx-j, I I M N € G
We have our roots in the late 1960's when founders Peter C. Brown and Burton H.
Armstrong began their public accounting careers with Big Eight international accounting
firms. With eighty -two (82) highly skilled employees, Brown Armstrong continues its growth
as a regional firm by offering auditing, tax, accounting, consulting, and assurance services
to governmental entities, nonprofits, corporations, partnerships and individuals in California.
Our governmental audit staff is made up of forty -six (46) professionals who are experts in
their field. We have crafted expertise in auditing the public sector since the birth of the
company. We offer unmatched customer service, reliability, and quality that you can't find
in other accounting firms. T hrough tireless planning, relationship building, and knowledge of
the realm, we are dedicated to serving our clients and exceeding their needs and
expectations. We have four (4) offices located throughout the state of California. Our main
office is located in Bakersfield, California. We have additional offices in Fresno, Pasadena,
and Stockton, California to better serve our client's needs.
The �pecif ICS
Brown Armstrong Accountancy Corporation
4200 Truxtun Ave., Suite 300
Bakersfield, CA 93309
(661)324 -4971
260 South Los Robles, Suite 326
Pasadena, CA, 91101
(888) 565 -1040
Contact: Rosalva Flores, CPA, Partner
rflores @bacpas.com
Connie M. Perez, CPA, Partner
cperez @bacpas.com
When you choose Brown Armstrong for your
auditing services, you aren't just choosing
an accountant. You're choosing a resource, a
friend, and an expert. You don't need to
dread your upcoming audit, the audit team
a_ -signed to your engagement will not only
rneet the deadlines you have in place, but
will work with you to keep you current on
the latest regulations.
Certified Public Accountants
vur j%aI f
11
PROFILE OF PROPOSING FIRM
v .. 011 V V 1,
Our People, Your
N ���
V ter.
Auditors
J"
�.. N 14
The City of Baldwin Park requires auditors who can quickly identify and understand
the pertinent issues and promptly provide assistance whenever and wherever
needed. This cannot be accomplished without a comprehensive knowledge of
operations. Brown Armstrong has assembled a key group of professionals that
possess a firm grasp of the subject matter, as well as the experience, confidence,
and friendliness you deserve. Our staff will be there when you need them, and they
will be continually involved in the audit procedures. This will allow you to have
access to decision makers and the resources you need at all times.
The audit team will be staffed from our Pasadena and Bakersfield offices, which will
provide you with the best customer experience and quality of service that the
engagement deserves. All assigned personnel will be employed on a full -time basis,
and have direct experience with municipalities similar to the City. We are not
proposing any type of joint venture or consortium, and will not be using any
subcontractors, as we feel that our relationship is maximized by being fully engaged
with our client.
As part of our commitment to providing quality services to our clients, our firm is a
member of the American Institute of Certified Public Accountants. We have
rnmpleted several Peer Reviews iinrler thin Tnctih&P'c guidance. A Conv of mir mnet
recent peer review report is included as Exhibit I of this proposal.
We have had no disciplinary action taken against the firm or any of its members,
nor do we have any actions pending at the date of this proposal. Single audit
reports are filed annually with the Federal Audit Clearinghouse. All of our reports
are desk reviewed by the California State Controller's Office (SCO) every year.
Continuity of Personnel
We want to provide the most stable staffing available during our partnership.
Excessive personnel turnover can complicate engagements and decrease the
efficiency of the audit due to "catch -up" time needed. Our mission to provide stable
staffing during the engagement is fundamental to our approach. To ensure the City's
maximum benefit from their working relationship with Brown Armstrong, we will
continue to maintain the highest level of staff continuity throughout the course of
the engagement.
BROWN ARMSTRONG
Certified Public Accountants 12
Identification of Computer Software
Brown Armstrong uses Windows Server 2008 virtual servers in a VMWare
environment hosted on redundant Cisco UCS physical servers. We use Microsoft
Exchange Server 2010 for our email, and we have a centralized data storage
system running on a Netapp disk array. Our network backbone is comprised of
Cisco routers and switches and we have WAN connections to our satellite offices.
Our servers are on protected power and have redundant drive arrays to eliminate
any single points of failure. All of our data is backed up using Zetta.net, which is
HIPAA, FINRA, FIRPA, ITAR, SEC 17A -4 and SOX compliant. In addition, our IT
system is reviewed (peer review) by a third -party IT consulting firm on a semi-
annual basis to ensure we are up -to -date on security and efficiency issues.
All key personnel assigned to your audit have computer application skills and
experience in auditing computerized accounting systems. At least two members of
our proposed audit team are considered "power users" with skills above normal
users. In addition, Brown Armstrong contracts with an outside IT consulting firm to
perform testing on audit client's EDP and computer logistics on an as- needed basis.
In 2007, Brown Armstrong switched to paperless audits utilizing CCH Pfx
Engagement software. Our staff is equipped with portable computer equipment that
enables them to work effectively from the field. Our laptops have both hard drive
encryption technology and tracking software to help us locate them in the case they
are lost or stolen, and client data is regularly cleared off the local drives after jobs
are finished. The data on each laptop in our main auditing software (CCH Pfx
Engagement) is synched both with the central file room in our office and between
each laptop in the field so there are multiple copies of the data available in case a
laptop fails. Also, we use ACL software in performing computer assisted audit
procedures. Several of the procedures we have performed using ACL were:
- Selection of warrants for test of control procedures
- Test for duplicate payments
- Test for potential employee fraud
- Transfer of trial balance data to our financial statement preparation software
- Test of inventory pricing
In performing such procedures, our clients were requested to provide us with their
disbursements, payroll and other modules in either Dbase, ASCI or spreadsheet
formats. ACL is able to read such files and perform various data mining functions
such as sorting, recalculating, comparing, etc.
Additionally, Brian Letlow, our IT Director, provides a wide range of computer
support to the Firm and its clients. Mr. Letlow is a Certified Network Engineer (CNE)
and Certified Network Administrator (CNA).
BROWN ARMSTRONG
Certified Public Accountants 13
g
v kii %N1411 PIII
�N
11.
Engagement
Team Structure
BROWN ARMSTRONG
Certified Public Accountants 14
Rosalva Flores is a principal with over 15
years experience in governmental
Roles and Responsibilities
accounting. Rosalva has grown within the
Overall responsibility for the
firm serving a diverse client base. her
audit and deli. -, I of client
expertise ranges from municipal entities
service.
and school districts to retirement systems
Approves the overall audit risk
and nonprofit organizations. She enjoys
assessment and audit
working "hands-on" with his clients and will
procedures.
never be too far away from audit
Communicates with executive
procedures.
management, and members of
the City, regarding audit
Rosalva has always ensured that we have
planning, fieldwork and
the highest level of audit, tax, and
reporting.
consulting services for all of her clients.
Available throughout the year
She is actively involved in a number of
to ensure proactive issue
professional organizations Such as the
identification and service
American Institute of Certified Public
delivery.
BROWN ARMSTRONG
Certified Public Accountants
15
Thomas, a partner at Brown
Roles and Responsibilities
Armstrong will be the Technical
Responsible for assisting the
Review partner for this engagement.
Engagement partner in
He has over 19 years experience in
performing the audit risk
auditing governmental entities and
assessment and design audit
brings expertise in many areas. His
procedures.
primary audit focus is in counties,
• Assists in audit documentation
cities, and special districts.
review in significant areas.
• Reviews financial statements to
Not only does he have experience in
ensure they are in conformance
the audit process, but he will be an
with GAAP and GFOA
integral member of the team when it
requirements.
comes to keeping standards up to
• Advises the audit team regarding
date. He is a reviewer for the GFOA
technical matters and provides
Certificate of Achievement Program
concurring approval of financial
and reviews the Governmental
statements and audit reports.
Accounting Standards Board (GASB)
advisory committees' latest
pronouncements.
BROWN ARMSTRONG
Certified Public Accountants
16
Connie Perez is a principal with over 13
Roles and Responsibilities
years experience in governmental
6 Shares overall responsibility for
accounting. Connie has grown within the
the audit and delivery of client
firm serving a diverse client base. Her
service with the lead partner.
expertise ranges from municipal entities
. Approves the overall audit risk
and retirement systems to special districts
assessment and audit
and school districts.
procedures.
• Communicates with executive
Connie has always ensured that we have
management, and members of
the highest level of audit, tax, and
the City, regarding audit
consulting services for all of his clients
planning, fieldwork and
through relationship building. She is active
reporting.
in many professional organizations. She is
Available throughout the year
a part of the American Institute of Certified
to ensure proactive issue
Public Accountants, the California Society
identification and service
of Certified Public Accountants, and the
delivery.
American Institute of Certified Public
BROWN ARMSTRONG
Certified Public Accountants 17
Brooke, the proposed manager of the
project, has more than 9 years
governmental auditing experience. Her
auditing and accounting specialties include
municipal entities, retirement systems, and
commercial entities.
Brooke has always ensured that we have
the highest level of audit services for her
clients through relationship building. She is
active in professional organizations such as
the American Institute of Certified Public
Accountants and the California Society of
Certified Public Accountants. She and the
senior accountant will be easily accessible
for the City at all times. Her ability to
manage an audit has become invaluable
Roles and Responsibilities
• Reports to the partners
r egai uii iy auui� al iu �ci I I iicai
matters.
• Assists in the coordination of
planning, fieldwork, and
reporting matters.
• Reviews audit documentation
for significant audit areas.
• Is in constant communication
with executive management,
and members of the City
regarding audit planning,
fieldwork, and reporting.
BROWN ARMSTRONG
Certified Public Accountants
Alaina is a senior accountant with four
years of governirnental auditing
experience. She has shown excellent
performance in leading fieldwork,
compiling and preparing financial
statements, performing tests and
analytical reviews, as well as creating
strong working relationships with
clients
Roles and Responsibilities
• Leading fieldwork audit team
• Reviews, analyzes, and
documents client internal
controls.
• Completes complex audit
procedures.
• Researches and performs tests
and analytical reviews on
issues under direction of the
Engagement Managers.
• Reviews financial statements
and workpapers before sending
the drafts to the Engagement
Managers and Partners for
further review.
BROWN ARMSTRONG
Certified Public Accountants 19
F SUMMARY OF PROPOSAL'S QUALIFICATIONS
CATIONS I
BROWN ARMSTRONG
Certified Public Accountants
W
Continuing Education
Education -•
osalva Flores
Accounting and Auditing, 2014
Internal Control: Your Number One Defense Against Error and Fraud, 3013
GASB Update, 2013
Audit Update, Single Audit and Ethics, 2013
Government Accounting and Auditing Update, 2013
Annual Update for Accountants and Auditors, 2012
Audit Update, 2012
Thomas M. Young
California Frauds, Scams and Scandals, 2014
Accounting and Auditing, 2014
GASB Update, 2013
Audit Update, Single Audit and Ethics, 2013
The New GASB Pension Standards- An Auditor's Perspective: Part II, 2013
Government Accounting and Auditing Update, 2013
Audit Update, 2012
Connie M. Perez
California Frauds, Scams and Scandals, 2014
Audit Update, Single Audit and Ethics, 2013
GASB Update, 2013
Advanced Accounting and Auditing Training, 2013
Policies and Procedures Update, 2012
Dawn of a New Day, 2012
Annual Update for Accountants and Auditors, 2012
lil • •' -M
California Frauds, Scams and Scandals, 2014
Annual Government GAAP Update, 2013
Audit Update, Single Audit and Ethics, 2013
GASB Update, 2013
PCAOB Training, 2013
Audit Update, 2012
GASB Update, 2012
Policies and Procedures Update, 2012
BROWN ARMSTRONG
Certified Public Accountants 21
California Frauds, Scams, and Scandals, 2O14
Accounting and Audit Update, 2O14
Audit Update, Single Audit and Ethics, 2013
Advanced Accounting and Auditing, 2013
GASB Update, 2O13
PCAOBTr8|O|ng, 2013
Michelle Guzman
California Frauds, Scams, and Scandals, 2014
Accounting and Audit Update, 2O14
Audit Update, Single Audit and Ethics, 2013
Advanced Accounting and Auditing, 2O1J
GASB Update, 2O13
Brown Armstrong Accountancy Corporation CPE
California Frauds, Scams, and Scandals, 2O14
Accounting and Audit Update, 2O14
Audit Update/ Single Audit and Ethics, 2013
Advanced Accounting and Auditing, 2013
GASB Update, 2O13
PCADBTraining, 2013
BROWN ARMSTRONG
Certified Public Accountants 22
Experience you can Trust
Our audit team is uniquely qualified, based on audit experience with
the following municipal entities. You can view a more complete list
• our clients in Exhibit II • this proposal.
Clients that Count on Us
*only selected clients listed
* *all engagements comply with OMB Circular A-133
Cities Clients in San Gabriel Valley
City of Pasadena (and all
entities)
Los Angeles County
Employees' Retirement
Association
Los Angeles City
Employees' Retirement
Association
Pasadena Fire and Police
Retirement System
Commerce
23
Government Bond Reporting Requirements
We have assisted our clients with government bond reporting requirements in determining if
the accounting was in accordance with GAAP. Our assistance typically includes reviewing
whether the entries to record the debt was proper, including reviewing any cost of issuance,
bonds premiums or discounts. We have also assisted clients with reviewing calculations of
economic gain or loss on advance refunding of debt and reviewing to ensure any debt
compliance requirements are met.
Professional Activities of Firm and Staff Members that Support
Commitment to Governmental Accounting
Each year Brown Armstrong organizes four days of CPE seminars in Bakersfield (two two -
day sessions covering 32 hours of CPE) for its professional staff and clients' personnel. One
of the two -day CPE seminars is in the middle of January. It covers accounting and auditing
updates relating to for - profit businesses (FASB, PCAOB, and SAS). Another two -day CPE
seminar covering primarily governmental accounting and auditing updates (GASB,
v ° " ^wbook, and Single Audit) is typically in May. The course aterial covers emerging
issues, current pronouncements, auditing standards, risk alerts, information systems,
reporting issues, and other topics of interest which concern auditing and accounting with an
emphasis on governmental issues. Course materials are prepared by professional lecturers,
our partners, managers, and seniors based on their own experience, research, and learning.
For example, discussions have been given covering GASB Statements No. 67 and 68,
Accounting and Financial Reporting for Pension, in order to educate our staff and especially
our clients on the key requirements of the new pronouncements. Last year's attendance
included Brown Armstrong professionals and nearly 60 clients and their accounting staff.
The cost for our clients' personnel is approximately $120 per day per person, which includes
CPE and lunch.
In -house training is provided to our iunior professional staff annually and covers a range of
topics from taxation to information systems. These sessions are usually conducted over
several days; both in spring and late fall. Frequently our clients request that members of
their accounting divisions be included in our in -house training, and we are happy to help our
client's staff achieve their continuing professional education requirements.
Regulatory Action Taken Against Firm
We have had no regulatory action taken against our firm.
Schedule Of Audit Hours Needed to Accomplish the Reports
indicated in RFP.
Schedule of Audit Hours to Accomplish the Reports Indicated
Staff
Classification
Planning and
Administration
Internal Control
& Single Audit
Year End
Procedures
Reporting and
Final
Total Hours
Partner
10
9
1
48
20
87
Manager
16
318
60
36
150
Senior
24
2_
100
45
197
Staff
10
86
180
1 16
292
Clerical
7
4
0
1 13
24
Total
67
165
1 388
1 130
r 750
BROWN ARMSTRONG
Certified Public Accountants 24
It, - - c4_1
S TR-,�,O-N G-
Contact our Clients
Our clients have lots • great things to say about us. Buji
don't just take our word for it, hear it from them.
City of Burlingame
Principal Contact: Diana Truong, Financial Services Manager
401 Primrose Road
Burlingame, CA 94010
(650)558-7221
BRO-',,VN ARMSTRONG
Certified Public Accountants
W
REFERENCES
ERTIFICATION OF PROP CDSAL TO, THE CITY
The undersigned hereby subrnit its proposal and, by domg so, agrees to fumish
serv:c-es to the Citv in accordance mnh the Request for Proposal ;RFP,1, dated
April 8, 2- 'iA, and to t-e ocund by the ferrns and conditions of the RFP,
2. This firni has carp-fully reviewed its proposal and Understands and agrees that
the C-Ity, is not response nle for any errors or cnVssions on the part- of the
proposer and that the proposer is responsible for them,
3. It ;S Understood and agreed That the CETy' reserves the r.,ght to accept or reject
any or all proposals and to waive any lnfcrrnalit� or irregular!N in any proposal
received W the C[tv.
4. The proposal includes all of the commentar , figures, and data re aired by the
Request for Proposal, diated ApnI 8, 2014.
5, This firrn has carefully read and fully understands all of the items contained in
Section 7, General Requil.'rements. This firm agrees to all of the general
requ irements except for those listed on an attachment
6. The proposal by this firm is an :(revocable offer and shall be valid for 90 days
from April 24, 20'14
Name of Firm: Brown Armstrong Accoun"Arcy C��,rparaflor
(Autlhor,zedl Sicnature',
Type Name: Rasab;a F: o-es
Title. CPA,
Address -.
Bakers-'ield, CA S-'-33C5
Telephone Number- I '� 3 24- - Z 972
(6,61't 3,24-4597
Fax Number: I
- A�,,rl 24, 2014
D ate.
BROWN ARMSTRONG
Certified Public Accountants 27
Exhibit I
Quality Control Review Report
weave�>�
System Review Report
To the ShareNAders of
Brown Armstrong accountancy Corporation
acid the National boor Review Committee of the AICRA
We 'lave reviewed the systern of quality control for he accounting and auditing practice of
0rown Armstrong Accoeuniancy Corporation (tire firm) applicable to non SEC issuers in effect for
the year ended October 31, 2012. Our peer review was conducted in accordance with the
Standards for Performing and Reporting on Peer Reviews established by the Deer Review
Board of the American Institute of Certified Public Accountants. As part of our peer review, we
consiedereed reviews by regulatory entities, if applicable, in determining the nature, and extent of
our procedures, The firm is responsible for designing a syst em of quality control and complying
with it to provide the firm with reasonable asscrrance of performing anti reporting in conformity
with applicable professional standards in all material respects. Our respcnsNlity is to express
an opinion on the design of the system of duality control and the fin corriplianc, e tFieirerrliir
basest upon our review. The nature, objectives, scope, lirnitat car ?s of, and the proced=ures
performed in a System Review rare described in `rie- standards akvww.ai ��ia
As required by the standards, engager Tents selected for review included engagements
p erformed under Government nt Aticiding StHnd Ards and audits of € mployee benefit plans.
In our opinion, the system of quality control for the accounting and auditing practise of Brown
Armstrong Accountancy C;orpor ation applicable to non SEC issuers in e=foort for the year ended
October 31, 201,?, has been suitably designed and complied with to provide the firm with
reasonable assurance of pertorrininsg and reporting in confairnrfy with app,icable professional
standards in all material respects. is Firers can receive a rating of pass; pass tvidt fjefcieucy(ies}
or fail. Brown Armstrong Accountancy Corporation has received a peer review rating of pass.
VV EA V F R AND TIMAI E LL, L.L.I .
Dallas, °i exas
Februarys 3; 2013
BROWN ARMSTRONG
Certified Public Accountants
BROWN ARMSTRONG
Certified Public Accountants 29
P
a. Name of Firm:
Brown Armstrong Accountancy Corporation
b. The undersigned is entitled to represent the Firm, empowered to submit
the bid, and authorized to sign a contract with the City of Baldwin Park.
This offeY is irrevocable for ninety lgg; days from the submittal deadline.
Signature:
Rosalva Flores, CPA
Title: Principal
C. Additional Services
If at any time the City desires to engage us for additional services,
such as agreed upon procedures, we will discuss the terms of the
engagement with management to estimate the number of hours
required to perform the engagement. Our rate for the additional
services would be the same rates quoted in this proposal.
d. Total all- inclusive maximum price for each year of the engagement is
listed on the following page.
44
= "'wo,
ti
J
A 0—
N
0
0
0
0
0
0
0
0
0000
C�
C�
C�
Ci
41
0
ko
0
Lr)
U)
N
0
c
Lr)
0
N
It
N
Lr)
0
0
0
I
r-q
0
0
0
0
C�
C�
::!
C
�
O
00
N
Lr)
Lt)
0
0
0
0
0
0
0
0
.00
00000
0
0
R
C i
®N
00
N
N o
K
ID
co
'A
Pll
-b9
L
0
0
0
0
O
0
0
0
0
ri
0
C�
C�
C�
00
N
Ln
Lr)
0
0
0
0
N
N
0
0
0
0
co
0
0
R
Ci
o6
r,�
m
m
-b9-
'A
-1pr
-1pr
c;
0
0
0
0
0
0
0
0
C�
0
0
C�
0c)
rl �
U.)
Lf)
4A
4AI
4A
0
0
0
0
Ln
C
C�
0
0
'i
0
0
0
0
ri
44- -
00
N
Ln�
Lr�
JA
I-el
�
IdIr
0
0
0
0
0
0
0
0
ri
C�
C�
C�
C
�
U,
O
00
N
Ln
Ln
E
t
ru
r-
{f}
{f}
{fl -
-
dot!
fu
E
4-1U
0
:3
Z
41
V a)
C:
< (A
< vi
< u
0
>, CL
:3 0
0
.-
fu Li-
4�
G
& 1:7
�0-
N
0
0000
ar
tD
0
0
It
0
c
ll
�
0
N
It
N
Lr)
I
00
I
C)
I
0
I
r-q
Ln
rs
vl-
00000
N o
K
Ln
co
2
I-
0
N
N
I;t
co
Ln
b)
b)
N
c;
Ln
fC
44- -
4-J
0
U,
E
t
ru
r-
Q)
a
u
S-
dot!
fu
4-1U
0
N
ITEM NO.
STAFF REPORT
TO: Honorable Mayo nd City Council Members
gpLD{�,��, FROM: Michael Tay o , Police
�r
HUB OF ,
T "E -` DATE: June 4, 2014
SAN GABRIEI
SUBJECT: RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT
o�°4grEO�aNU��` "� `. SERVICES FOR PROVIDING SCHOOL CROSSING GUARD
SERVICES FOR FISCAL YEAR 2014/2015
MMAIM, �1
This report seeks City Council approval for the police department to continue a contractual agreement, with the
listed amendment, with All City Management Services (ACMS). The agreement is for the continued
administration of school crossing guard services.
FISCAL IMPACT
Funding for this agreement has already been approved in the FY 14/15 budget. There will be a negative impact
to the general fund.
This line item is in Cost Center 100.30.350.51100.13200.2.
RECOMMENDATION
Staff recommends City Council:
1. Approve the FY 14/15 contract with All City Management Services for crossing guard services.
2. Authorize the Mayor to execute the agreement to continue contract services with All City Management
Services.
LEGAL REVIEW
The city attorney has approved this contract as to form.
The City of Baldwin Park has been receiving crossing guard services through All City Management Services
since FY 2005 -2006, pursuant to an original agreement between the parties and amendments thereto. The
current amended contract expires on June 30, 2014.
All City Management Crossing Guard Contract
June 4, 2014
2 of 2
All City Management Services has maintained a high level of service based on staff interaction with school
district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing
guards on duty.
The amendment to the agreement is an increase of hourly wage from $13.63 per hour to $15.88 per hour for
guard service provided for the fifteen (15) locations, as determined by the Police Department. In their proposed
amendment, All State writes that the increase is due to the increases to the California Minimum. Wage effective
July 1, 2014 and January 1, 2016.
The cost of providing this service is not to exceed $171,504.00 for the term of the agreement. This agreement
will expire on June 30, 2015. For reference the last three fiscal year crossing guard service amounts are listed.
• 2011 -12- $187,412.48
• 2012 -13- $146,489.91
• 2013 -14- over $100,000.00 to date.
Amendment to Agreement between
All City, Management-,'Sorvices, Inc. and the City of Baldwin Park
for providing School Crossing Guard Services
The City of Baldwin Park hereinafter referred to as the "City", and All City Management Services,
Inc., located at 10440 Pioneer Blvd. Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to as
the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on
September 21,2005, which has been amended each year since that date and is hereinafter referred
to as the "Amended Agreement": .
item #1 The City and the Contractor agree to extend the term of the Amended Agreement
for the 2014 - 2015 fiscal year beginning July 1, 2014 thru June 30, 2015.
Ibern #16 The City agrees to pay the Contractor for services satisfactorily rendered
pursuant to the Amended Agreement the sum of Fifteen Dollars and Eighty-Eight
Cents, ($15.88) per hour for guard service provided for the term of the Amended
Agreement described in item #1, above. It is understood the cost of providing
Ten Thousand, Eight Hundred (10,800) hours of service shall not exceed One
Hundred and Seventy-One Thousand, Five, Hundred and Four Dollars,
($171,504.00) for the term of the Amended Agreement described in item #1,
above. The Contractor will invoice the City for services bi-weekly.
Except as provided for in Item #1 and Item #16, above, all other terms and conditions of the Amended
Agreement between the City and the Contractor remain in effect.
City of Baldwin Park
By_������
Signature
Print Name and Title
Date
B
Signature
Print Name and Title
Date
Demetra
Date: April 15, 2014
Secretary
ITEM NO, M5
STAFF REPORT
TO: Honorable May and City Council Members
FROM: Michael Taylo of Police
DATE: June 4, 2014
SUBJECT: AUTHORIZE PURCHASE OF POLCE CAR
SUMMARY
This report seeks City Council approval for the purchase of one Dodge Charger at the cost of $33,766.61 and
authorizes the installation and outfitting of this car with specialized police equipment at a cost of 10,339.00.
FISCAL IMPACT
There will be no negative impact to the general fiend. The total cost of $44,105.61 will be paid for from the
traffic safety grant fund (270.30.350.5811.000000.2).
RECOMMENDATION
it is that the City Council authorize the purchase of one 2014 Dodge Charger po }ice car flvnt
MCPeek's dodge of Anaheim at a price of $33,766.61 and authorize the installation and outfitting of these cars
with specialized police equipment by Black and White Emergency Vehicles of 10,399.75.
LEGAL REVIEW
Not applicable
BACKGROUND
There is a need to replace a police vehicle in the department's traffic bureau. This purchase will replace a nine
year old vehicle that is experiencing increased maintenance costs and is in need of replacement. MCPeek. Dodge
is the sole source vendor authorized to sell Dodge police vehicles in our region. Black and White Emergency
vehicles is our local authorized L3 in car camera system installer and has been found by to be qualified to
perform this type of work by Police Department Staff,
A'rACHMENTS
1, Quote from McPeek Dodge
2. Quote from Black and White Emergency Vehicles
QUOTE
CITY OF BALDWIN PARK
2014 DODGE CHARGER POLICE CAR
BLACK / WHITE PATROL
4-23-2014
Good till 7-25-2014
INCLUDES OPTIONS
A
29A DOIT 11GE'C 1'-1 " IARGER PO'1-j' Cn' T 0
5.7 LITER V-8
HD CLOTH BUCKET SEATS W/CLOTH REAR
FULL SIZE SPARE
8 KEYS
BLACK LEFT SPOT LIGHT (LNF)
MATCHING RIGHT SPOT LIGHT (LNA)
BLACK VINYL FLOOR COVERING (CKJ)
DEACTIVATE, REAR DOORS/WINDOWS (CW-6)
KEY ALIKE (FREQ 1)
POWER SEAT (JPR)
POWER HEATED MIRRORS FOLD AWAY
LT / RT BALLISTIC DOORS (OEM NOW)
CAR TO BLACK. AND WHITE
SELLING PRICE 28,654,00
SALES TAX 9,00% 2,578.86
CA TIRE, TAX 8.75
MAX CARE WARRANTY 5/100,000 MILE 21,525.00
TOTAL FOR EACH CAR 335766.61
NOTE: BALLISTIC DOORS ARE OEM NOW AND COME,
WITH A 3YR / 36,000 MILE WARRANTY AND INCLUDES
THE HINGE.
NOTES;
-1 ILT Ti 11111 A Alll""T;IT A 11 j
L-1 I L
A NEW "v"v'ARRANTY FOR IL JU JLI Ie v 14 IV I DE LS kl) &I,
3YR/369000 ON THE CAR
5YR1100,000 ONTHE POWER TRAIN
2 DELIVERY TIME IS 60-90 DAYS ARO
3
DELETE V-8 AND ADD.V-6 PLEASE DELETE,
1,185.00 FROM SELLING
MePeek's Dodge of Anaheim
1221 AUTO CENTER DR
ANAHEIM, CA 9280
714-254-2613 OFC
714-254-2614 FAX
714-264-1867 CELL
KE V I NB @MCPEEKD OD GE. C OM
itltHITE Estimate
Date ESti Ina
to #I
2t18t2014 185
- -- -- Name I Address - -- Ship To '
City o:fBaldwin Park
1611 W. San Reruardino Rd. Unit E Covi,iva, CA 91722 Office (626) 966 -2576 Pax (626) 966 -2569
JP@ BLACKANDWHri 'EEV.COtIa _M{VW.BLACKANDWMTEF,V. COM
Customer
Terms
Item
Description
Qty
R
Total
2747ACC
Code 3 47" 270OCC D YO Model Lightbar Config It 040209
1
i 75t Oa
I 1,755.03:
L3
Deluxe Remote Siren, 20OW Output w/Prograrawablo Push 13pttons
1
680.00
680,00T
and Slide Switches
C3100M
100W Speaker W/2011 -2012 Explorer Bracket
1
165.00
1b5,04x
HB6PAK -PI -RB
Iiideablast 6Pak RedtBluo Twist Lock Ford PI Sedan & SUV
4
65,00
260,00T
MR6FM -RB
Code 3 Ii'igh Powered, water resistant, compact LEDs with TIIL Optic
2
77.28
154.56T
MR01YWIT
Code 3 Flush Mount Grommet Kit For MR6 Lighthead
1
11.05
MOST
XTOTi KNT-13Y -P
Out Wide Mirror lv mnt for T -Rex r P—D, Ford Utility
1
33132
33.32:
TktX6RB
T-kox Toms 6-Up Redll3lue w/Blaek $cM
4
81.90
327.60:
5340 -2L31
GoRbino Light Ready Push Bumper Ford Interceptor Sedan/Utility
1
330.10
330.10:
CC- FDUV -16
Troy Ford lateroeptorUtillty.l6" UV-Specific Center Console
1
365.40
365AOT
AC- ARMM` T -FX
Troy Aran Rest for Low-Profile Consoles 4x7/5x8 Pad
1
121,80
121.80T
AC -INBUG
Troy 4" Internal Duat Cup Holder
1
42.35
42.35T
CM- SD4I*- SA -C..,
Troy Side - Mounted S' 9do -Arm Computer Mount
1
399,00
399.00T
DP +DLTV -DS -PS
Troy Rear Door Panels Far 2013 Ford Utility Police interceptor
1
193.20
193.20:
AC- FDUV -DS -PS
Tkoy Window Guards Diamond Punch for 2013 Ford Utility Police
1
163.80
1610T,
Interceptor
AC- VV-CARGO -...
hinged Moma Platform Ford Utility
1
318.75
318.75T
AC- UV- TI.2AX H
Troy Equipment Tray for Ilinged'Platform
1
212.00
212.00T
TP- SBIUS -SS
Troy FrvntPart7itiou for Ford Utility WlSliding Window
1
595.20
595.20T'
2- "- FDUV -SS
Troy 3 -po Dick Panel
I
106.25
106.25:
PS- FDUV -05 -R
Prisoner Seat W/Rear Troy Partition
I
950.40
950.40T
CUSTGUNRCK
Custom Gun Rack ARA 5 Vertical Rack
1
220,00
220.00'i'
CUSTGUNRCK
Custom Gan Rack Overhead Shotgun.
I
110.00
110.00T .
SC -5
SC -5 UNIVERSAL GUNLOCK
1
120.15
120,15T
SC -1901
Aluminum Butt Plate
2
25.50
52,00:'
SC-1
Gunlock- Small For Pump Shotgun
I
80.45
80.45T
SC- 7009 -A
740 Second Adjustable Gunlock Timer
1
33.80
33.80T
(quotes are subject to change and are Valid for 30 Days .
Subtotal
Sales Tax (9.0 %)
Total
Signature
1611 W. San Reruardino Rd. Unit E Covi,iva, CA 91722 Office (626) 966 -2576 Pax (626) 966 -2569
JP@ BLACKANDWHri 'EEV.COtIa _M{VW.BLACKANDWMTEF,V. COM
B LAC"
EMERGENCY VEHICLES
I . Estimate
Date
Estimate #
211812014
185
Name I Address
City, of Baldwin Park
,Ship to
16.1.1 W. San Bernardino Rd, (Jolt E Covina, CA 91722 Office (626) 966-2576, Fax (626) 966-2569
ipgBLA.CV-ANDWHrMV.COI�,ql�".BLACRANDWHffEEV.COM
Customer
Terms
Item
Description
Qty
Rate
Total
1355026
1355028
MRC13 -00
NMOKIWUJ)
QW450
RFU600-1
VaRE&TERUN...
-.OLI,'BUIL--
12 Position Fuse. Block w1gru-nand cover, Marine Grade
6 Position I)= Block w1cover, Marine Cando
High Amp Manual Reset Drcal=, 150 Amp
Tan ea 1TW58/U Mat SUcld ffigh Requency Antenna Coax
Laird 1/4 Wave Antenna, 450-470Mhz
Mini-U1WCORnWor'R(358
Witr, Terminals, Tie-Wraps, & Harxlw=
Installation of au above &&jeftoy Equipinvot into Police Vcbicic
and customer provided 1,3 Camera System, Two-WaY,Radio and
1
1
1
2
2
2
1
26
40.35
30.88
24.05
t4k
7.50
2,25
165.00
60.00
40.35T
30-88T
74.05T
29.90T
15.00T
4.507.'
165.00T
1,560.00
MDC into 2014 kord Utility Vehicle
Quotes arc supiect to change and are Valid for 30 Days
Subtotal $9,669.86
Sales Tax (9.0%) $729.89
Signature
Total $10,399.75
16.1.1 W. San Bernardino Rd, (Jolt E Covina, CA 91722 Office (626) 966-2576, Fax (626) 966-2569
ipgBLA.CV-ANDWHrMV.COI�,ql�".BLACRANDWHffEEV.COM
D V Me I,
Witi TO: The Honorable Mayor and Members of the Cat
.o
?-01 HUB
rH of �o FROM: Craig A. Graves, Director of Finan
• SAN GABRIEL n DATE: June 4 2014 ,.
2c' VALLEY
OPAO�"gr£D JANU�' ryy SUBJECT: Public Hearing for Fiscal Year 20X4115 Budget
And Continue Public Hearing to June 18, 2014
SUMMARY
The City's Municipal Code currently requires that the public hearing for adoption of the Budget
for the next fiscal year be held the first City Council Meeting in June. However, since there have
been no budget study sessions, staff is recommending that the Mayor open the Public Hearing,
take public comments and then continue the Public Hearing to June 18, 2014 so the public can
provide input and comments after the budget study sessions.
FISCAL IMPACT
None
RECOMMENDATION
That the Mayor open the Public Hearing, take public comments and then continue the hearing to
June 18, 2014.
LEGAL REVIEW
None Required
BACKGR;0 CND
The City's Municipal Code currently requires that the public hearing for adoption of the Budget
for the next fiscal year be held the first City Council Meeting in June. In order to comply with
the Municipal Code the Public Hearing was scheduled for the first rite Council meeting in June.
However, with all of the transition earlier this year and the process to 'bring in a new audit firm,
Public Hearing for Fiscal Year Budget 2014/15
Staff Report
Page 2
staff has just completed the initial budget work and presented it to the Mayor and Members of
the City Council. The City Council received the budget information for the General Fund and
the Internal Service funds earlier this week. The budget study sessions are scheduled for next
week. Because the budget study sessions are scheduled for next week staff is recommending that
the Mayor open the Public Hearing, take public comments and then continue the Public Hearing
to June 18, 2014 so the public can provide input and comments after the budget study sessions.
HLIB O
F x
,
STAFF REPORT
ATHE ABRIEL
VALLEY 0111
JANUP
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Wall, Director of Public Works i
DATE: June 4, 2014
SUBJECT: Rail Road Quiet Zones — Receive and File
SUMMARY
This report provides an overview of Quiet Zones, including a description of what they
are, why they exist, and how they can be implemented.
BACKGROUND
Railroad tracks and public streets cross each other. When they are not physically
separated by a bridge or a tunnel, these crossing are called "grade„ crossings. Grade
crossings pose the obvious risk of a collision between trains on the tracks and vehicles
and pedestrians using the public street. Historically, to minimize this risk, railroad
"crossbuck" signs were installed at grade''crossings to serve as a warning to those on
the street. These signs are still in use today and are called passive warning devices.
They warn of the possibility of an approaching train but do not provide any indication
that a train is actually approaching.
In addition to passive warning devices, modern rail crossings also use active warning
devices to reduce safety risks. These active warning devices use systems that detect an
oncoming train and activate electronic bells, flashing red lights, and gates that are
lowered to physically prevent motorist, bikes and pedestrians from crossing the tracks in
front of the train.
The electronic bells that are part of the active warning system make the iconic "ding,
ding ding" sound when trains approach. These bells are a required safety feature at
public crossings. In addition to the electronic bells, trains sound their horns as they
approach grade crossings. This type of warning has been around since the earliest days
of rail roads when horns were commonly referred to as "whistles ". The current practice
is for horns to sound one quarter of a mile before the crossing and to continue to sound
until the train reaches the crossing.
California has historically required passenger and freight trains to sound their horns at
grade crossings as a safety measure. Some states allowed local jurisdictions to
implement whistle bans. These bans were often not accompanied by any safety
evaluations or supplemental safety measures at crossings. A study conducted by the
Federal Railroad Administration (FRA) in 1995 found that crossings quieted by whistle
bans, where no additional safety measures were provided) posed significantly greater
safety risks than crossings where train horns sounded.
In 2005, the FRA preempted state rules regarding train horns with its Final Rule on Use
of Locomotive Horns at Highway -Rail Grade Crossings, referred to as the "Final Rule ".
While the Final Rule requires the use of train horns at grade crossings, it also creates
the mechanism for local jurisdictions to create "Quiet Zones" based on specific collision
risk reduction criteria. When Quiet Zones are established, trains are exempt from the
requirement to sound their horns at grade crossings.
A Quiet Zone is a length of rail road track where trains do not routinely sound their
horns at grade crossings. According to the Final Rule, the minimum length for a Quiet
Zone is one half mile, with no maximum length. A Quiet Zone can include just one
crossing or dozens of crossings. Quiet Zones can be established for 24 -hour periods or
can be limited to shorter periods such as over - night.
While Quiet Zones can be short, and only involve one crossing, the California Public
Utilities Commission (CPUC) and the FRA discourages short Quiet Zone lengths that
alternated multiple times with zones where trains are required to sound their horns at
crossings as this creates a very complex situation for train operators. Quiet Zones
should generally be proposed for broad areas and not on an individual crossing by
crossing basis.
Quiet Zones are not silent. While trains in Quiet Zones will stop routinely blowing their
horns at grade crossings, the electronic bells will still need to sound at crossings when a
train is approaching. These bells are not as loud as train horns. In addition, train
operators may sound their horns if the observe trespassers near the tracks and are
concerned about a safety risk, or if construction work is occurring near the tracks.
REQUIREMENTS FOR A QUIET ZONE
While active warning systems are very effective at reducing the risk of collision,
occasionally an impatient motorist will ignore signs, flashing red lights and bells and
drive on the wrong side of the street to get around a lowered gate in order to cross the
railroad tracks. Although collisions between street users and trains are rare, when they
do occur it is often because a motorist or pedestrian chose to travel around lowered
gates.
The FRA has determined that the absence or a train horn adds the risk of these
collisions at crossings. However the FRA has determined that certain safety
improvements lower that risk by an even greater amount. In order to establish a Quiet
Zone the risk of not using the train horn must be counterbalanced with these other
safety improvements.
There are two main types of safety improvements known as Supplemental Safety
Measures (SSMs) that can be used to establish Quiet Zones. These SSMs are:
• Four - Quadrant Gate Systems, and;
• Curb Medians or Channelization Devices (traffic separators)
Each measure is designed to prevent cars, bikes and pedestrians from going around
lowered gates at crossings. In a standard crossing gate design, gates are limited to the
driver's side lanes on either side of the tracks, with a total of two gates installed. A pair
of additional gates can be installed in the opposite lanes on both sides of the tracks,
creating a total of four gates at crossings. This is known as "quad gates ". These two
additional gates physically prevent drivers from driving around lowered gates.
The other measure involves the construction of curb medians (or traffic separators)
between lanes on streets that prevent vehicles from driving around gates. This
approach is generally less expensive than quad gates both in initial construction cost
and in ongoing maintenance cost. Curb medians can be constructed from simple,
mountable curbs (curbs that can be driven on if needed) with delineator panels, or more
permanent non - mountable curbs.
Curbs are recommended to extend 100 feet in each direction from the gates at the rail
crossing, however; the required distance can be as short as 60 feet from the gate if a
public street, commercial driveway, or residential driveway serving four or more units is
within the area between 60 to 100 feet from the gate. If one of these streets /driveways
is located less than 60 feet from the gate, then curb medians are not an option.
Some crossings may use FRA- recognized Alternative Safety Measures (ASMs) instead
of SSMs. A common ASM would use an additional gate on one side of the crossing,
with a curb median on the opposite side. ASMs may be selected due to site specific
constraints where the configuration of the crossing and close proximity of nearby
intersections and driveways precludes the use of curb medians on both sides of the
crossing. In addition, ASMs can include the use of medians that are shorter than 60' in
length. The use of ASMs requires the approval of the FRA.
New Quiet Zones can also be established without special treatments at certain grade
crossings if the safety risk when the train does not blow its horn is below one of two
thresholds. Using a calculator provided by the FRA, each crossing can be assigned a
risk score by the local jurisdiction based on federal crossing incidents data. The average
of these risk scores for all the crossings in a proposed Quiet Zone is called the Quiet
Zone Risk Index (QZRI).
If the QZRI is equal to or lower than the National Significant Risk Threshold (NSRT)
then no further supplemental safety measures are required. This typically only occurs in
rural areas with both low traffic volumes and few trains. This approach is not
recommended for Baldwin Park due to the high traffic volumes at rail crossings and the
frequency of trains.
STEPS TO ESTABLISH A QUIET ZONE
The steps to establish a Quiet Zone are as follows:
1. Conduct a diagnostic review of grade crossings.
2. Submit a Notice of Intent to the CPUC /FRA
3. Construction of SSMs and /or ASMs
4. Submit a Notice of Establishment to the CPUC /FRA.
The CPUC requires that a diagnostic review be conducted for every crossing within
a potential Quiet Zone to determine the required safety improvements.
Typically a diagnostic review requires the involvement of qualified railroad and traffic
engineers, the CPUC, the FRA, and the railroads (SCRRA (Metro) and Union
Pacific).
The next step is filling a Notice of Intent with the CPUC and the railroads. The Notice
of Intent describes the length of the Quiet Zone, which crossings are to be included,
and the SSMs and ASMs that are being proposed. If ASMs are being proposed for
some crossings the establishment of a Quiet Zone needs to follow the "Public
Authority Application to the FRA" process. Under this process, the City would need
to provide information and data to the FRA that demonstrates that the risks at the
crossings are being reduced through the use of ASMs to a level that complies with
federal requirements. If all crossings in the Quiet Zone use SSMs, the process is
greatly simplified.
Once the CPUC has verified the information provided, and the FRA has approved
the Quiet Zone, the safety measures will be constructed. Once the safety measures
have been constructed, the City will issue a Notice of Establishment which includes:
1. Diagnostic Review Conclusions
2. Proposed Time period of horn restriction (24 hour or partial)
3. List of public, private, and pedestrian crossings in the Quiet Zone identified
by inventory number and name
4. Specific regulatory citation for the basis of Quiet Zone Establishment
5. Accurate and complete inventory for each public, private, and pedestrian
crossing both before and after SSMs and /or ASMs are installed
6. The Notice of Intent.
The Notice of Establishment is sent to the FRA, all applicable railroad operators, and
any private property owners with private crossings. Railroads are required to stop
routinely sounding train horns at quiet zone grade crossings within 21 days of a Notice
of Establishment being issued.
COSTS
There are six grade crossings for vehicles and pedestrians and one pedestrian only
crossing in Baldwin Park. These crossings are listed below:
• Ramona /Downing
• Pacific
• Macdevitt
• Merced
• Foster (Pedestrian only)
• Francisquito, and
• Hamburger Lane
Based on a cursory review of site conditions the cost per crossing for establishing a
Quiet Zone would range from $250,000 to $750,000. The preliminary estimated cost to
establish a Citywide Quiet Zone is $4.5 million.
The sources of funding for the construction of these improvements would include the
funds typically restricted to transportation and traffic safety improvements, such as Gas
Tax, Prop A and Prop C funding. While there are currently no grant opportunities that
are specific to Quiet Zones, some of the safety improvements may be eligible for traffic
and pedestrian safety grants.
NEXT STEP
If the City Council wishes to pursue a Quiet Zone, the next step would be to issue an
RFQ for a consultant familiar with Quiet Zone safety measure design.
HUB OF .o
THE
SAN GABRIEL
Zoo VALLEY
Q'�17'EQ JAN,)
ITEM NO.
Honorable Mayor and Members of the City Council
Daniel Wall, Director of Public Work
DATE: June 4, 2014
SUBJECT: ADOPTION OF RESOLUTION NO. 2014-017 ESTABLSHING A
TITLE VI PROGRAM
SUMMARY
The adoption of Resolution No. 2014 -017 — "A Resolution of the City Council of the City Council of the City
of Baldwin Park Establishing a Title V1 Program" improving access to transit services to persons with limited
English proficiency is recommended. This recommendation is made in order to maintain compliance with the
requirements of the Federal Transportation Administration (FTA) so that the City may continue to receive
federal funding for its transportation programs and projects.
FISCAL IMPACT
There is no foreseeable impact to the General Fund. Approval of recommendation is needed to support the
Department's annual request for federal 5307 FTA funds to support capital projects and operating expenditures.
Local Proposition A or C discretionary funds also qualify for use to meet program objectives.
RECOMMENDATION
It is recommended the City Council introduce resolution No. 2014 -017 by reading its title only and waive
further reading,
LEGAL REVIEW
Compliance with this Program will result in meeting the requirements of the FTA Title 49 CFR Section 21.9 (b)
as a sub - recipient of Los Angeles County Metro for Pass Through funds.
BACKGROUND
Baldwin Park has prepared its 2014 Title VI Program in compliance with 49 Code of Federal Regulations
(CFR) Section 21.9(b) and Federal Transit Administration (FTA) which requires recipients to prepare and
submit an FTA Title VI Program update once every three (3) years.
Title VI of the Civil Rights Act of 1964 provides that "no person in the United States shall, on the grounds of
race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving federal funds.
Pursuant to FTA Circular 4702.1A — Title VI Guidelines for FTA Recipients the document must include the
following information:
1. A summary of public outreach and involvement activities undertaken since the last submission and a
description of steps taken to ensure that minority and low- income people had meaningful access to these
activities.
2. A copy of the agency's plan for providing language assistance for persons with limited English proficiency
that was based on the Department of Transportation (DOT) Limited English Proficiency (LEP) Guidance.
3. A copy of procedures for tracking and investigating Title VI complaints.
4. A list of any Title VI investigations, complaints, or lawsuits filed with the agency since the time of the last
submission.
5. A copy of the agency's notice to the public that it complies with Title VI and instructions to the public on
how to file a discrimination complaint.
In addition to the above listed requirements, DOT Order 5610.2 — Environmental Justice (EJ), establishes
procedures to comply with Executive Order 12898, "Federal Actions to Address EJ in Minority Populations
and Low - Income Populations. "
Therefore, this program document also, addresses the following compliance requirements:
1. Ensure that the level and quality of transportation service is provided without regard to race, color, or
national origin.
2. Identify and address, as appropriate, disproportionately high and adverse human health and environmental
effects, including social and economic effects of programs and activities on minority populations and low -
income populations.
3. Promote the full and fair participation of all affected populations in transportation decision making.
4. Prevent the denial, reduction; or delay in benefits related to programs and activities that benefit minority
populations or low- income populations.
These program requirements and guidelines apply to all FTA fund recipients (MTA) and therefore Pass through
sub - recipients. FTA is responsible for ensuring that its recipients fully comply with Title VI of the Civil Rights
Act of 1964.
The City's Title VI program has been prepared using data from the most Year 2010 U.S. Census Data. This
Title IV Program will be make available on the City's web site and our Public Works Counter. Notes of this
program will be posted on the City's transit buses.
ATTACHMENT:
1." RESOLUTION NO. 2014 -017 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK ESTABLISHING A TITLE VI PROGRAM"
2. City of Baldwin Park Title VI Program
A RESOLUTION OF THE CITY COUNCIL OF THE CITY 0
BALDWIN PARK, CALIFORNIA, ADOPTION
RESOLUTION NO 2014-017 ESTABLISHING A TITLE
PROGRAM
WHEREAS, The City of Baldwin Park has prepared its 2014 Title VI Program in
compliance with 49 Code of Federal Regulations (CFR) Section 21.9(b) and Federal
Transit Administration (FTA) which requires recipients to prepare and submit an FTA Title
VI Program and updates once every three (3) years to Los Angeles County MTA;
WHEREAS, Title VI of the Civil Rights Act of 1964 provides that "no person in the
United States shall, on the grounds of race, color, Or national origin, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving federal funds; and
WHEREAS Title IV Program will improve access to transit services to persons with
limited English proficiency (LEP).
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
That the City Council of the City of Baldwin Park, California, hereby directs the Director of
Public ��dorks! City Engineer to implement Title VI Program requirements to Comply With
FTA Civil Rights Requirements for the City's Transit Program as described in the City's
Title VI Program document attached hereto.
PASSED, APPROVED, AND ADOPTED this 4t" day of June 2014.
A
A . .
ATTEST:
STATE OF CALIFORNIA 1
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, Alejandra Avila, City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2014 -014 was duly adopted by the City Council of the City of
Baldwin Park at a regular meeting thereof held on June 4, 2014 and that the same was
adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
ALEJANDRA AVILA,
CITY CLERK
TITLE VI PROGRAM
. Healthy Urban Bus (HUB)
+dig 1
Department of Public Works
14403 E. Pacific Ave.
Baldwin Park, CA 91706
Dept. (626) 813 -5255
Fax. (626) 962 -2625
. 01101
Page
INTRODUCTION ........ — ....... — ........ ......................... .............................................. 1
References.................... ............................................ -----.................. 1
TITLE VI REQUIREMENTS .................... —... ....................................... ---........... 1
1. Requirement to Notify Beneficiaries 0f Protection under Title V| ..... —....... ..... � 1
2. Requirement to Develop Title \4Complaint Procedures and Complaint Form ... ' 2
3. Requirement to Record and Report Transit-Related Title VI investigations,
Complaints, and L@vvSUitS-- ....................................... .................... .................. 3
4. Requirement to Provide Meaningful Access hoLEP Persons . --------' 3
5.Promobng Inclusive Public Participation ..................................... ..................... 4
G. Requirement to ProYde/�ddUUOD�/ /nfOrnlodon upon ReoU�St---------' S
7. Requirement to Develop 8vnteD1-VVkde Standards and Policies .... ........ --...... 5
8. Determination of Location of Facility ..... ........................... ..... ...... ................ 5
S.MinO[bY Representation on Planning and Advisory Bodies. ............. ---.'— 5
EXHIBIT A� Notice to the Pub|io, C0nnD|8ird Process and List OfLocations ----- G
EXHIBIT B: Complaint Form and Flyer 0Bi|ingu@]\ ................ —.................. S
EXHIBIT C: List of Transit-Related Title V1 Investigations, Complaints,
EXHIBIT D: Limited English Proficiency U_EP\ and Language Assistance Plan ......... 14
EXHIBIT E: Public Participation Plan ... ........................ -----.......... ........ —..... 20
EXHIBIT F: City of Baldwin Park Fixed-Route Service Standards ............... ............. _ 24
EXHIBIT G: City of Baldwin Park Fixed-Route Service Policies ..... .... 26
EXHIBITH: City of Baldwin Park 2010 Census Data for Limited English Proficiency.. 27
City of Baldwin Park Transit - Title V1 Program
A IL
I M&MUN-W 0.0109191 : -01 , a,
The purpose of this Title V1 Program is to establish guidelines t0 8f#eCdw8|y monitor and ensure that the
City of Baldwin Park's transit S8rvimaS are in oonncdi@nDe with FTA Title V| requirements.
Title VI states that "no person in the United 8t@LeS aho||, on the grounds of race, color, or national origin,
be excluded from participation iO, be denied the benefits Uf. or be subjected t0 discrimination under any
program or activity receiving Federal financial assistance." The FTA is required to ensure that f8d8n9|(y
supported transit services and related benefits are provided consistent with Title VI. The Title V| Report
requires an update every three years.
The City of Baldwin Park will ensure that its pn}grarnS, po|ioies, and activities comply with Department of
Transportation's /[}C)T\ Title VI Regulations (40 CFR Part 21) and with Limited English Proficient /LEP\
Persons requirements (70 CFR 74087' December 14, 2005). The City is committed to creating and
maintaining a public transportation system that is free of all forms of discrimination. The City will take
necessary preventive corrective and disciplinary actions t0 stem behavior that violates this policy or the
rights and privileges it is designed to protect. FTA requires recipients to document Cnrnp(ionC8 with DOT
Title V| regulations by submitting o Title V| Program to their FTA regional civil rights officer once every
three years.
Since the inception of our transit pn}g[80 in the mid 1880'S, we have ha[t lines of communication open
between the transit services COOtr8Ct0[, patrons, and City Staff managing the Program. Full aCC8SS is
provided to patrons to contact the contractor and/or City Staff to relay service complaints ranging from on
time performance issues-, missed pick-ups. di3ohnninabOD claims and other complaints. Since the mid
1990'S Our transit program has not received any Title V| related oOnnp|8iDtS C|oirninQ inSt@OC6S of
discrimination based on race, color, or national origin.
References: FTA Circular 4702.1B Title V| Requirements and Guidelines for Federal Transit
Administration (FTA) Recipients (October 1, 2012).
1. Requirement to Notify Beneficiaries of Protection under Title VI. In order to comply with 49
CFR, Section 21.9(d). the City ahoU provide information to the public regarding the City's
obligations Under DOT's Title V| regulations and inform the public of the protections against
discrimination afforded to them by Title VI.
The City of Baldwin Park informs members of the public of their Title V( protection rights by posting
a bilingual n0UC8 in buSS8S. on the City's web Site, and in public @F8@S of City buildings. Exhibit A
includes a copy of the notice and the locations where it is posted. The City also provides a bilingual
City of Baldwin Park Transit - Title V1 Program
complaint form (see Exhibit B). Mandarin Chinese translations will be ready in August and will be
made part of Exhibit B.
2. Requirement to Develop Title VI Complaint Procedures and Complaint Form. The City is
required to develop procedures for investigating and tracking Title VI complaints filed against the
City and to make these procedures for filing a complaint available to the general public.
City of Baldwin Park Title Vl Complaint Procedures:
Submission of Complaint
If a customer believes he /she has received discriminatory treatment by the City of Baldwin Park
transit system on the basis of race, color or national origin, the customer has the right to file a
complaint with the Transit Title Vl Compliance Coordinator. The complaint should be filed within
sixty (60) calendar days of the alleged discriminatory incident. Title Vl complaint form included in
Exhibit B are in both English and Spanish (Note: Procedures & Complaint documents translated
into Mandarin languages will be made available August 2014). New census data will be reviewed
for changes that would show the need for translating for additional languages.
Investigation of Complaints
Upon receipt of the complaint, the Compliance Coordinator will begin an investigation. The
investigation may include discussion(s) of the complaint with all affected parties. Based upon the
information received from witnesses and available on -board recording devices, the Compliance
Coordinator will prepare an investigation report for submittal to the Public Works Director. The
complainant will receive a letter from the Compliance Coordinator or designee stating the final
decision within forty -five (45) calendar days of receipt of the complaint.
if more time is needed to review the complaint, the Compliance Coordinator will notify the
complainant of the estimated time -frame for completing the review. Upon completion of the
review, the Compliance Coordinator shall make a recommendation regarding the merit of the
complaint, whether remedial actions are available to provide redress, and whether improvements
to the City's Title VI process are needed.
Request for Reconsideration
The complainant shall be notified of his/her right to appeal the decision, if the complainant
disagrees with the Compliance Coordinator's finding, the complainant may request
reconsideration by submitting a written request to the Public Works Director within ten (10)
calendar days after receipt of the Compliance Coordinator's response. The Public Works Director
will notify the complainant of his /her decision either to accept or reject the request for
reconsideration within ten (10) calendar days. When the Public Works Director agrees to
reconsider the matter, the complaint shall be returned to the Compliance Coordinator for re-
evaluation in accordance with the `Investigation of Complaint" procedures described above.
Appeal Process
If the request for reconsideration is denied, the complainant may appeal the Public Works
Director's response by submitting a written request to the Compliance Coordinator. The appeal
request will be forwarded to the Chief Executive Officer (CEO) and City Attorney for final
determination,
City of Baldwin Park Transit Title V1 Program
• Submission of Complaint to the Department of Transportation
If the complainant is dissatisfied with the City's resolution of the complaint, he or she may submit
a complaint to the Department of Transportation for investigation. In accordance with Chapter 9,
Complaints, of FTA Circular 4702.1 B, such a complaint must be filed within 180 calendar days after
the date of the alleged discrimination. Complainants may file their complaints at: Federal Transit
Administration Office of Civil Rights Attention: Title VI Program Coordinator East Building, 5th Floor —
TCR 1200 New Jersey Ave., SE Washington, DC 20590
3. Requirement to Record and Report Transit - Related Title VI Investigations,
Complaints, and Lawsuits. The City is required to prepare and maintain a list of investigations,
complaints, or lawsuits that pertain to allegations of discrimination on the basis of race, color, and/or
national origin in transit- related activities and programs and that pertain to the entity submitting the
report, not necessarily the larger agency or department of which the entity is a part.
The Cif" of Baldwin parr Title V/ Transit Com fiance Coordinator will maintain a list of Title Vi
ay yr Baldwin Park p
investigations, complaints, and lawsuits utilizing the form shown, in Exhibit D, including a
comprehensive summary and description of actions taken by the City, as required by the Title Vl
regulations The list shall include the date that the investigation, lawsuit, or complaint was filed; a
summary of the allegations(s); the status of the investigation; lawsuit, or complaint; and actions taken
by the City in response, or final findings related to the investigation, lawsuit, or complaint. The list
shall be included in the City's Title Vl .submittal to FTA every three years.
4. Requirement to Provide Meaningful Access to LEP Persons. Title VI and its implementing
regulations require that FTA recipients take responsible steps to ensure meaningful access to the
benefits, services, in formation �, and other important portions of their programs and ac'tivi'ties for
individuals who are LEP. The City also must have a language assistance plan for providing language
assistance to persons with limited English proficiency (LEP). The City's Language Assistance Plan is
reflected in the City's LEP Plan and includes language assistance measures. The City's approach
includes a number of options available to LEP persons, including both oral and written language
services. Specific details are included in the City's LEP Plan in Exhibit D.
The City of Baldwin Park web site posts HUB schedules. The City's web site provides material in
both English and Spanish. The City also provides easy access to bilingual (English and Spanish)
administrative staff at the City's Public Works office (City Hall, 2nd floor) during Monday thru
Thursday from 7 :30 AM to 6:00 PM to answer questions for those LEP passengers who utilize the
City's bus system.
The City also collaborates with the Los Angeles County Metropolitan Transportation Authority (MTA),
and Foothill Transit. The Unmet Transit Needs hearings are accessible to the general public, offer
bilingual translation, and are consistent with MiA's comprehensive Public Participation Plan and
process that ensures meaningful access to LEP throughout the Los Angeles County.
5. Promoting Inclusive Public Participation. The City is required to develop a public participation
plan that includes an outreach plan to engage minority and limited English proficient populations, as
well as a summary of outreach efforts.
City of Baldwin Park Transit - Title VI Program
The City's Public Participation Plan is reflected in the "City of Baldwin Park Public Participation Plan
(PPP) "The City's public participation activities, public meetings, and participation in community
activities are described in the Plan. City staff also participates in the development and updates to the
"Public Participation Plan" and coordinates and integrates its outreach efforts with MTA as Exhibit E
6. Requirement to Provide Additional Information upon Request. At the discretion of the FTA,
information other than that required by the referenced circular, may be requested in writing from a
recipient in order to investigate complaints of discrimination or to resolve concerns about possible
noncompliance with Title VI requirements.
The City of Baldwin Park Title VI Transit Compliance Coordinator will be available to provide
additional information, as needed, and to respond to any verbal or written complaint.
7. Requirement to Develop System -Wide Standards and Policies. FTA requires all fixed -route
transit providers to develop quantitative service standards and policies for their fixed -route service.
Individual public transportation providers may set standards that best reflect their local environment.
The City has developed service standards and policies for its fixed -route system, HUB, consistent
with Title VI requirements. The standards are included in Exhibit F and include (a) Vehicle Load:
Ratio of Passengers to seats in a vehicle; (b) Vehicle Headway; (c) on -time performance; and (d)
service availability
8. Determination of Location of Facility —
In June 2013 the City completed the construction of the Baldwin Park Transit Center/ Parking
Structure for the benefit of the community and Metrolink train commuters. The structure was
constructed over the City's former visitor and employee parking lot and a small portion was built on
the neighboring Venzon parking lot. The purchase and acquisition of the lot did not cause any
displacement of residents nor did it affect Verizon's operations. As result a social economic analysis
was not included in the environmental assessment (EA)here referenced as Environmental
Assessment prepared pursuant to the National Environmental Policy Act - Baldwin Park Transit Center
Project Baldwin Park, California. As the City modifies transit services and facilities, social and
economic affects will be factored in environmental assessment documents.
9. MINORITY REPRESENTATION ON PLANNING AND ADVISORY BODIES
CFR Section 21.5(b)(1)(vii) states that a recipient may not, on the grounds of race, color, or national
origin, "deny a person the opportunity to participate as a member of a planning, advisory, or similar
body which is an integral part of the program." Recipients that have transit - related, non - elected
planning boards, advisory councils or committees, or similar committees, the membership of which is
selected by the recipient, must provide a table depicting the racial breakdown of the membership of
those committees, and a description of efforts made to encourage the participation of minorities on
such committees.
The City of Baldwin Park does not have such a committee, therefore this requirements does not
apply to us.
City of Baldwin Park Transit - Title VI Program
EXHIBIT A
NOTICE TO THE PUBLIC AND LIST OF LOCATIONS
CITY OF BALDWIN PARK
Baldwin Park Transit - HUB
Title VI Notice & Complaint Process
The City of Baldwin Park is committed to ensuring that no person is excluded from participation in
or denied the benefits of its services on the basis of race, color, or national origin, as provided by
tS A C+
Title VI of the Civil IR i g h f-k L of 19611t. Any person who believes that he or she has been
subjected to discrimination under Title V11 on the basis of race, color or national origin may file a
Title VI complaint with the City within 60 calendar days from the date of the alleged discrimination.
I
11-MMMIT, "17111,1111111111
zm� •• M
Title V1 Compliance Coordinator
City of Baldwin Park
14403 E. Pacific Avenue
A copy of the Title VI Complaint Form (in English or Spanish) and additional information regarding
Title VI may be obtained from the City's web site at "www. Baldwin Park.com" (under "Departments
— Public Works) or by calling (626) 815-5255. The City will provide appropriate assistance to
complainants who are limited in their ability to communicate in English.
6/13
City of Baldwin Park Transit - Title V1 Program
ww�I In M MW I ki 571 TRITME I
La Ciudad de Baldwin Park, se compromete a garantizar que ninguna persona sea excluida de
participar o denegar los beneficios de servicios basado por raza, color, linaje u origen nacional,
segOn lo dispuesto en el Titulo VI de la Ley de Derechos Civiles de 1964. Cualquier persona que
cree que 61 o ella ha sido objeto de discriminaci6n en virtud del Titulo VI basado por raza, color u
origen nacional puede presenter una queja del Titulo VI con la Ciudad dentro de 60 dias del
calendario a partir de la fecha de la supuesta discriminaci6n.
11''I'MITIF
�. •S �
Coordinadora de Conformidad Titulo VI
Cuidad de Baldwin Park
14403 E. Pacific Avenue
Una copia del Titulo VI Formulario de Queja (en Ingl6s o Espahol) y la informaci6n adicional
sabre Titulo VI se puede obtener desde el sitio web de la Ciudad www.cityofbaldwinpark.com" (en
el "Departamento de Obras Publicas) o Ilamando al (626) 815-5255. La Ciudad proveer6
asistencia apropiada para los denunciantes que sewn limitados en su capacidad de comunicarse
en ingl6s.
City of Baldwin Park Transit - Title VI Program
TITLE VI
LIST OFLOCATIONS
The fdk]VVOg is a list of locations where transit-related bilingual Title \/| Public Notices are :
Chvof Baldwin Park
Department of Public Works
144O3E. Pacific Ave.
Baldwin Park, CA917O0
- City of Baldwin Park Web-Site (www.Ba/dwinP3rk.00m)
- City OfBaldwin Park' City Hall
- City CfBaldwin Park Senior Center
- City ofBaldwin Park Community Center
- City ofBaldwin Park Transit Center Parking Structure
- CityOfBaldwin Park, Library
- City 0fBaldwin P@rk, Post Office
- City Owned Fixed Route Transit and [}ia|-4-R)debuses
City of Baldwin Park Transit - Title V1 Program
EXHIBIT B
CITY OF BALDWIN PARK
The City OfBaldwin Park is Donnrnhted tO ensuring that no person is excluded from participation in or
denied the benefits of its services on the basis of race, color n[national origin, as provided by Title V| of
the Civil Rights Act of 1884, as amended. Submit complaints with 60 calendar days from the date of the
alleged discrimination.
The f8UOvvOg information is necessary to assist us in processing your complaint. K you require any
assistance in completing this form, please contact the Title VI CODnpUaDc8 Coordinator at
(626) 813-5255. The completed form must be returned to City of Baldwin P8rk, Title V| Compliance
CDOrdin8tOr, 14403 East Pacific, Baldwin P8rk, CA 91706.
Nanne:______
Street Address:
Phome:________
Date 0fIncident:
Alternative Phone:
Time ofIncident:
Which of the following best describes the reason for the alleged discrimination? (Check one)
Race
Color
National Origin (Limited English Proficiency)
Please describe the alleged discrimination incident.
responsible, and other specific relevant information.
space is required.
City of Baldwin Park Transit - Title VI Program
Explain what h3ppeD8d, vvhonl you believe was
Please use the reverse side of this form if additional
(Complete next page of form)
Have you filed a complaint with any other federal, state or local agencies (Check one)
Yea No
If yes, list agency or agencies and contact information below:
Aoenoy1- ___
Street Address:
Phone:
Contact Name:
Agency 2: ___
Street Address:
Phone:
Contact Name:
I affirm that I have read the above charge, and it is true to the best of my knowledge.
Complainant's Signature
Print or Type Name of Complainant
Date Received:
Received By:
City of Baldwin Park Transit - Title VI Program
Date
La Ciudad d8 Baldwin Park maDtna sus esfuerzoa en garontizarque nadie sea 8Xduido de |a
pardoipauibn en sus eer/iCi0S ni qu8 Diegu8O |OS b8nefCiOS de nStOS. con base en raze' color UhgeO
n@oioOa[ en Confonnidad con |as dieposicioneo del Titu|o V| de |@ Ley de DHr8ChOS Qvi(eade 1904y
La infonn3d6n SiguieDh3eS OBceS8h8 panamyud3nloSeOe| promssamientodeauqu ja. Si [equiere
oyuUa pana Uenar eate fomnu|aho, porf@vOr d8 dihgirSe @| TitU|0 V| C0OndiD8dO[ d8 Cunnp|inli8ntO,
a| te|6fono /026\ 813-5255. B fOr0U|8[iO c0mp|ei0 debe d8Vo|v8[S8 @| Cooujin@dD[ de
Curnp|kniento Titu|oV[ Departmn}ent8 de DbrGS POb|iCaS, 14403 E Pacific Ave., Baldwin P3rk, CA
91706.
Nonnbre:
DireCcibn:
Tek6folo:
Segundo Tel6fono:
Feoh8 del inddentH� Hona del inckj8nt3:
�Cu6|dekzssigui*nteo describe nn jor la raz6n por la supuesta disC[[Din8C6D? UN8nqmeUno\
Raza
Color
Por favor, deSChb88|SupueSt0incident8dedisorinniD8oidn. Exp|ique|osuoedido;quien
oonSidena que fue neeponaob|e; yotr3 infOnnaCihn eSpHCUiC3 pertin8nt8. (PO[f8vor, use e|
/Lhene |@ p6gina siguiente d8eetofOnnu|8ho\
City of Baldwin Park Transit - Title VI Program
CIUDAD DE BALDWIN PARK
BALDWIN PARK TRANSIT
�Hopnesentadoa|gun@qu8]a ante otr88genciG federal, estata|o local con reSp8Ct08eSte
Si NO
Si |areopueSt@eS8finmativa. po[favor, aconUnuaoihnenurner8 |38geOCi8UageOCi8ny|a
AoenC81:_______
Direccibn:________
Te|6fonO:________
Nornbrad800nt8cLO-
Agenoia2:_______
Oi[acoibn:________
Te|6fonu:_________
CnnhnnDqu8he leidoe| cargo queseindicmonibayqUe8Sverd@dHn]h@StadUndehengO
cVnocjmiento.
Firma del deda[8nhe FeCh@
|nnphrn@O8SCrb8o|Donnbna del dedarante
Fechad8r8CepoibD:
City of Baldwin Park Transit - Title VI Program
EXHIBIT C
CITY OF BALDWIN PARK
LIST OF TRANSIT-RELATED TITLE VI
INVESTIGATIONS, COMPLAINTS AND LAWSUITS
Action
Date
(Month, Day, Year)
Summary (basis of
complaint: race, color, or
national origin)
Status
Action(s) Taken
Investigations
Lawsuits
Complaints
As of the writing of this program, there are no complaints pending which a|kso8s
discrimination on the grounds of race color, national OhgiD, religion, oeX' dia@bi|hv. age, or
other protected class.
City of Baldwin Park Transit - Title VI Program
AMMUT"Fl,
City of Baldwin Park
LIMITED ENGLISH PROFICIENCY (LEP) AND
LANGUAGE ASSISTANCE PLAN
Introduction
This Limited English Proficiency (LEP) Plan has been prepared to address the City of Baldwin Park Transit
Division's responsibilities as a recipient of federal financial assistance as they relate to the needs Of
individuals with limited English language skills. The plan has been prepared in accordance with Title VI of
the Civil Rights Act of 1864. Federal Transit Administration Circular 4702.1B dated May 13. 2007, which
state that no person shall be subjected 10 discrimination on the basis of race, CO|Or, or national origin
Executive Order 13166. titled "Improving Access to services for Persons with Limited English Proficiency",
indicated that differing treatment based upon 8 person's inability to epeah, n32d, vxrka, or understand
English is 8 type of national origin discrimination. It directs each federal agency to publish guidance for its
respective recipients clarifying their obligation to ensure that such discrimination does not take place. This
order applies to all State and local agencies which receive federal funds.
The City of Baldwin Park, Public Works Department administers the Baldwin Park, Transit Services that
are operated by contract service provdSr. The current transit service provider is Southland Transit, Inc.
The City Council is the p0|)Cynleking body for the Svst*[D. Transit services consist of Fixed Route /W1B\
service and a Dial-8-Ride service (DR). The Transit Division has developed this LEP Plan to identify
reasonable steps for providing language assistance to persons with limited English proficiency who wish to
access the transit services provided. AS defined by Executive Order 131OO.LEP persons are those who do
not speak English 8S their primary language and have limited ability to read' Spe8k, vvhte. or understand
English.
This plan outlines hOvv to identify a person who may need language aSSiSt@nme, the ways in which
assistance may be provided, and how to notify LEP persons that assistance is available.
In order to prepare this plan, HUB transit staff undertook the U.S. Department of Transportation (U.S.
DOT) four-factor LEP analysis which considers the following factors:
1. The number or proportion of LEP persons in the service area who maybe served or are likely
t0 encounter the transit programs, activities, orservices.
2. The frequency with which LEP persons come in contact with the transit services programs,
activities, or services.
3. The nature and importance of programs, activities, or services provided by the HUB transit
services tV the LEPpopulation.
4. Resources available to the Transit Division and overall cost to provide LEP assistance.
City of Baldwin Park Transit - Title VI Program
A summary of the results of the transit services' four- factor analysis is in the following section.
Four - Factor Analysis
1. The number or proportion of LEP persons in the service area who may be served or are likely
to encounter HUB transit programs, activities, or services.
The transit services staff reviewed the 2010 U.S. Census and determined that, out of a population of City
of Baldwin Park 71,499 residents, 59,272 (82.9 %) of City of Baldwin Park residents speak a language
other than English. In the City of Baldwin Park 26,000 residents (37.8 %) have limited English proficiency;
that is, they speak English less than "very well" or "not at all ". In the City of Baldwin Park, of those persons
with limited English proficiency, the majority speak Spanish (21,434) Recently Vietnamese fell below the
1,000 person threshold and Tegolog is with in the 267 margin of error; therefore staff will be keeping a
close eye on the this population trend for the benefit of our Safe Harbor provision and will concentrate
efforts translations, language assistance programs in Spanish, Mandarin. See attached 2010 Census data
query printout (Exhibit H).
2. The frequency with which LEP come in contact with transit services programs, activities, or
services.
All transit services are provided through -out the City. A high percentage of Hispanic /Latino individuals
therefore come into contact with the program. On -board visual /verbal ridership surveys conducted by the
STI estimates that 75 percent of riders utilize transit services three to five days per week; 25 percent one
to two days per week; and 20 percent five days per week. These surveys occurred in 2013 by the City's
transit services provider (Southland Transit). Bus drivers performed passenger interviewed to determine
English proficiency. One of the observations by bus drivers is that the majority of riders new exactly what
to do without a need for language translation assistance.
Although consistent with 2010 census data, a planned 2014 survey, to be conducted by City Staff, will
provide more accurate data to further substantiate estimates and that data will be shared with LAC Metro
annually through our NTD reporting program.
3. The nature and importance of programs, activities, or services provided by transit services to
the LEP population.
The largest geographic concentration of LEP individuals in the transit services area is Spanish - speaking.
Spot surveys throughout 2013 conducted by City Staff estimate that about 65 percent are dependent
transit riders, and 25 percent could have made their transit trip by another means (personal vehicle,
bicycle, electric scooter, walking, etc.). The key trip purposes indicated for trips were 50 percent for
shopping; 10 percent for medical /dental; 20 percent for school; 15 percent for work; and 5 percent for other
purposes.
4. The resources available to HUB Transit and overall cost to provide LEP assistance.
HUB staff has access to a variety of resources that can help in outreaching and providing LEP assistance
at low or no cost. Most of City Staff is also bilingual and can provide the LEP population assistance.
Baldwin Park's current Community -based resources and assistance include:
City of Baldwin Park Transit Title VI Program
• City of Baldwin Park, Senior Center — English translation, oral interpretation qualified staff that
can assist. Certain documents are also translated into Spanish, and mandarin Chinese.
• Qty of B8|dvviO P8[k, Community Conter— Classes in multiple languages
• City OfBaldwin P3[h' City Hall —(]na| translations and document translations, related to transit.
• Los Angeles County MTA(K8TA) — Call center multi-language verbal translation
-a Los Angeles County Social Services Department — Call center multi-language verbal translation
• Access Services — Call center multi-language verbal translation
• Foothill Transit — Call center multi-language verbal translation
Bilingual Staff- one tested by independent company for there language(s) proficiency, because they are
compensated for being able to being their knowledge base tobenefit the City.
The above community resources will be used On a regular basis to assist in identifying needs of the City's
LEP population. They will also serve as o means to widely disseminate bilingual transit service information
and announcements and to notify the LEP population of planned workshops and outreach efforts.
Based on the four-factor analysis, the City of Baldwin Park determined that the only two language groups
that met the Safe Harbor Threshold of 1'000 persons or 5% of the population eligible to be served was
Spanish and Mandarin. The City will develop its LEP Plan as outlined in the following section.
Identification mf LEP Population
The Transit Division has developed several possible vvoyS to oaoint in identifying LEP populations within
the City:
1� Examine records to see if requests for language assistance have been received in the past,
either at meetings Or over the phoDe, to determine whether language assistance might be
needed 8t future events O[meetings.
2. Have a staff person greet participants as they arrive to City ofBaldwin Park -sponsored events.
By iDfO[nn8||y engaging participants in conversation it is possible t0 gauge each attendee's
ability to speak and understand English,
3 At City of Baldwin Pork City meetings with senior and disabled use[S, develop identification
cards that indicate [heir program subsidy qualification, as appropriate. This will assist the City
in identifying language 8SSiSt8DC8 needs for future events and were they be engages will be
doing.
4. Survey our transit contract vehicle Ope[8tO[S and other front-line staff, like dispatchers, Dial-A-
Ride schedulers, and service development p|8ODe[S on their experience concerning any
cnDt8[tS with LEP persons. City Staff will perform survey within Six months of Title \/| approval
by our City Council.
5. Network with |OC8| human services organizations (such as Social Services and Public Health) to
8SSiSt in identifying LEP groups and individuals most in Deed of LEP assistance and to further
facilitate dissemination of information about Baldwin Park's transit services.
City of Baldwin Park Transit - Title V1 Program
O. Network with |OC8| faith based and community based organizations (such as Social Services
and Public Health) to assist in identifying LEP groups and individuals most in need of LEP
assistance and to further facilitate dissemination transit services information.
Much of these efforts have already taken place and remaining efforts will be accomplished throughout
each year and documented by City transit staff.
Language Assistance Plan Measures
There are plans for o number oflanguage assistance oodOOS available to LEP persons, including both oral
and written language services. There are also various ways in which City of Baldwin Park transit staff and
Qty Staff can respond to LEP pe[SOnS, whether in person, by telephone, Citizen Request Management
/CRK8\ web-based system Or in writing. The fO||Ovving are efforts in which we include LEP persona in this
• Translate vital dOCunlSDts induding but D[� |iDl��d fo T�8V1 No�C8. CUnn�|8intfonm' (�on�o|@int
Procedures and other items related ho safety into Spanish and Mandarin.
• Placement of statements in notices and publications that interpreter services are available for
these meetings. For example, at our City Council meeting residents can request translation and
o translator will directly translate meeting 1op{nS via wireless head sets.
� Gun/ey bus drivers and other front-line 8to�� |i�� diS rS. Dial-Rid8 sohedu|ens' mnd
service development planners on their experience concerning any contacts with LEP persons
during the previous year.
*
Post the Baldwin Park Transit 8erviceaTbleV|Pdi and LEP plan on the City 0f Baldwin Park
vvebSit8' . City-owned and Transit services contractor buses, and at City
owned facilities that experience public use in both English and Spanish.
�
When an interpreter is needed, for Q language Other than Spanish, in person or on the
te{ephOn8. Staff will attempt to 8CCeSS |@n0U@g8 @SSiStaDCe services form 8 professional
translation service or qualified community volunteers. Unofficially we currently provide City Hall
staff members that are versed in translating in Tego|og /Pi|ipino\' Mandarin and Cantonese
(Chinese) to aid in over the public counter tn8DS|@fiOO Services when Staff is available or by
appointment. LAP services may be required for these LEP persona' in the future, as our Pacific
Islander and Asian populations grow.
Assurances
The City of Baldwin Park transit services will eDSu[6 that DO person, On the grounds of race, color, n@dpn8|
origin, as provided by Title \4 of the Civil Rights /\Ct Of 1964` will be excluded from participation in' be
denied the benefits of, orbe otherwise subjected todiscrimination. Further, the City will notify the public of
protections against discrimination afforded them by Title V| Regulations and will take preventive corrective
and disciplinary @CtiOD necessary to stem behavior that viO|@t8S the rights and privileges the regulations
are designed t0 protect. Currently, the City does not have an elected or non-elected Transportation
Committee Or Council, but if one were t0 form it would be in COnfOnn@Dce of Title V| and iDCO[p0[@ted in
this plan.
City of Baldwin Park Transit - Title VII Program
The City will post information on its web Site and 8nSUr8 that it reflects up to date information consistent
with the requirements of 49 CFR Section 21.9(d) and FTA Circular 4702.1 B
The City of Baldwin Park will UDdQLG the LEP as required by U.G. DOT. At 8 [niDi[nurD' the plan will be
reviewed and updated every three years when the Title VI program is due and supplemented with data
from future U.S Census is available, or when it in clear that higher concentrations of LEP individuals are
present in the City of Baldwin Park transit services area. Updates will include the following:
• Documentation of LEP personal contacts.
• How the needs Of LEP persons have been addressed.
• Determination Of the current LEP population in the service area.
• Determination as to whether the need for translation services has changed.
� Oe[enninevvhether |Oo8| language assistance prOgn8nnS have been effective and sufficient to
meet the need.
• Determine whether City of Baldwin Park transit financial resources are sufficient to fund
language assistance resources needed.
• Determine whether City of Baldwin Park has fully complied with the g08|S of this LEP Plan.
• Determine whether COnnp|8iOtS have been received cOOC8rDiDg Baldwin Park transit services'
failure to meet the needs of LEP individuals.
As part of regular and on-going training for Baldwin Park's tr8DSb. trainers at G [niOinnuno of one training or
information sessions per month will focus on dimensitv, inclusive practices and language. Training sessions
will use, when reasonob|e, evidence based training and researched relative information and topics to
present. Staff will be monitored on topics taught and they will be 8SSGSS8d and discussed during annual
employee evaluations. Thru our Harassment avoidance training staff will also be trained for correcting any
discrimination behavior whether intentional on unintentional. Staff CD[niOg in contact with LED individuals
at the service centers
The City of Baldwin Park LEP Plan and the Title V|Procedures are included inthe City of Baldwin Park's
webSbe at www. Baldwin Park,com. Any person or agency with intemet@Ccess will be able to access and
download the plan from the City nfBaldwin PaFkvvebSite. For residents that do not have 8CCesS to the
internet' work stations are available for public use at our LAC Library and limited 8CC8SS 8t our Community
and Senior Centers so that they may access the Plan. Alternatively, any person or agency may request
copy of the plan via telephone, fax, mail, e-mail or in person and shall be provided a copy of the plan at no
cost. LEP individuals may request copies of the Plan in tn@nD|8bon' which the City Of Baldwin Park will
provide, if feasible.
Questions or comments regarding the LEP Plan may be submitted to the City of Baldwin Park
Transportation Division, Title VI Administrator:
City of Baldwin Park
Public Works Department
City of Baldwin Park Transit - Title VI Program
144D3 East Pacific Avenue
Baldwin Park, CA 91706
Phone: (520)813-5255
E-mail: Fax: (626) 962-2625
VVGb-She:vvvvvv.Ba|dvvnPork.COrn
City of Baldwin Park Transit - Title VI Program
City of Baldwin Park
PUBI-KC PARTICIPATION PLAN (PPP)
Baldwin Park Transit Public Participation Plan (PPP) has been prepared to ensure that no one is
precluded from participating in Baldwin Park Transit s8n/ios planning and development
process. |t ensures that:
~ Potentially affected community members will have an appropriate opportunity to
participate in decisions about o proposed activity that will affect their eDvinDD[neDt
and/or hem|th
.
~ The public's contribution can and will influence Baldwin Park Transit program decision
~ The concerns of all participants involved will be considered in the decision-making process;
and
^ Baldwin Park Transit will Se8K Out and facilitate the involvement of those potentially affected.
Through an open public process, Baldwin Park Transit staff have developed @ PPP t8 encourage and
guide public involvement efforts and enhance access to Baldwin Park Transit Travel Training service
decision-making process byminority and Limited English Pnoficient(LEP) populations. The public
participation plan describes the overall goalS, guiding principles and outreach methods that Baldwin
Park Transit uses to reach its participants.
LEP refers to persons for whom English is not their primary language and who have @ limited ability
to re@d, vvrit8, speeh, or understand English. It includes people who reported tOthe U.S. Census that
they speak English |eSS than very vveU, not well, or not at all
Early, Continuous and Meaningful:
The Steps outlined in the PPP offer early (in the planning process), continuous and meaningful
opportunities for the public to be involved in the identification of social, ouOnoDniC and
eDvinoOrnanto| impacts of proposed program decisions at B@1dvviD P8[h Transit. It is e guide for
hOvv Baldwin Pork Transit engages it's Exerohargingdiverse Community. Baldwin Park Transit may
continue to improve its public participation methods over time based on feedback from all of its
participants and cOQ0[DuDitv members including low-income, minority, and LEF' pOpU|@tiOnS. as
well @s customer and community-based organizations.
City of Baldwin Park Transit - Title VI Program
The overarching goals of Baldwin Park Transit PPP, which will be presented for public review in June
4, 2014, include:
~ Clear Limes of Influence- The process clearly identifies and communicates where and how
participants can have influence and direct impact Ond8CiSi0n-nl@hing
~ Diversity- Participants represent a range of socioeoonornio, ethnic and cultural
p8rspB[tiwes, with representative participants including residents from |ovv income
neighborhoOdS, ethnic on[nrnunides and residents from Limited English f'n}fioienCy
~ Accessibility- Every reasonable effort is made to ensure that opportunities to
participate are physically, geographically, temporally, |inguishca/|y, and culturally
accessible.
~ Participant Satisfaction- People who take the time to participate feel itiSworth the effort
to join the discussion and provide feedback.
~
Partnerships- Baldwin Pork Transit develops and maintains partnerships with community
groups (i.e. BPRAC' Bike SG\/. etc.)
Described in its public participation plan.
Baldwin Park Transit will use its PPP when considering Cuniou|unl ChaOg6s, reductions in service
h0u[s. change in hare or hare media' and to provide feedback to LAC Metro on challenges
presented on bus routes while providing travel training services.
Baldwin Park Transit will continue to outreach 0o regional partner like Metro, MSRC//\{]K8D, Foothill
Transit, SCRRA and others to replace or upgrade our buses, Baldwin Park Transit Center and other
transit amenities.
III ii!!' !1I IIIIIF1I 11, 111 il�11111!1111
Baldwin Pod« Transit program is excited to reach Out to Our riding community and invite their
participation into programs services. Noting the diversity of the Son Gabriel \/@||Sy. and our
commitment LO inC|uSi0n, we have developed oVLnaoch initiatives using various p|otfOmns. languages,
visuals, and tools. As the Baldwin Park Transit program advances, we may adapt and enhance these
methods to better reach participants and expand our messaging and methods, which to date include:
~ Press releases to local newspapers including English, Spanish, and Mandarin;
~ Program announcement brochure;
^ Direct Mail ofbrochure t0 non-profit agencies serving special needs population;
~ V\ebSite page on the Baldwin Park Transit pn}g[@nl found OOvvvmm.b2idvvinparh.Corn;
~ SOCi8| Media announcements OD Baldwin Park Transit using F8CebuDk and Twitter;
~ E-b|@St announcements Ofprogram;
~
Placement Of flyers in City transit buses
~ Participation in SQnlrnunkv expos to share brochure and talk with people regarding or about
B8|dvviO Park Transit;
. Placement of flyers in community centers.
.
City of Baldwin Park Transit Title V1 Program
When considering a program change, Baldwin Park Transit program will:
~ Publicize Ur promote proposed changes and public meetings to the public using the methods
listed in Section Outreach Efforts- Alerting Potential Participants and Encouraging
Engagement (Page 21);
~ Schedule meetings at times and locations that are convenient and accessible for minority, low-
income, and LEPoonnnnunities;
~ Employ different meeting sizes and formats, including town hall, social media, and community
based;
^ Coordinate with community O[g@niz3tiOnS, educational institutions, and other organizations
to implement public engagement strategies that reach Out specifically to members of
affected minority and/or LEF`communities;
~ Host meetings in locations that are AOA oornp|eiOt and accessible to people with disabilities;
~ Consider D8vvSp8p8r ads and local media as well as p0dCasts that serve LEP populations;
~ Utilize pF8SS [8/e8se` mailers ore-b|aetotOannounce public rneatings, specifically identifying
the time, place, and meetiDgtOpic(s);
~ All rD803ria|s, program opportunities, and program policies will be discussed at meetings, as
to create an inclusive and transparent program for oonnrnunib/ nn8rnberS and program
participants;
~ K8ahehe|s Sent Out will be translated into Spanish, K4andarin� or other languages will be
tr8DS|ehad upon request or based on need; or translator will be available, if requested and
where feasible;
.
~ Provide opportunities for public participation through means other than written
communication, such as one-on-one interviews or use of audio or video recording devices to
capture oral comments;
~
Once public meeting is he|d, there will be o weeklong "cOrnrn8nt period" (7 days), where
community members can submit feedback on the nneedngatOpic/s\;
~ C}DCe complete, the Baldwin Park Transit team will analyze and summarize all program
feedback and present ittothe Baldwin Park Transit task force for decision making;
~ Vital program policies and procedures will be available on Baldwin P8rk'Svv8bSit8. City
Clerk's 8ffiCe and at the Public Works Counter
^ Transit program vvebSite landing page;
~ Additional policies and procedures will be available upon request to community members or
program participants.
1111111111 1111111111111111 Oil IIIIIIIIq ji�
III IFFTiMM
~ Phnt- NevvopaPeroandotherpehodico|e
^ Outdoor- Advertising on-board buses (interior and 8XtehUh and in bus shelters NOahs
~ Email: BPreceptiVnist.Com is established k3 provide feedback from users
~ 8OCi8| Media- Baldwin Park will be OD F8cebook and Twitter
~ Direct Mail to CODlDluOUv Partners
~ Public Information Sessions
City of Baldwin Park Transit - Title V1 Program
All conlnleniS received through the PPP are Ak/8n careful, thoughtful consideration. Because there
are G number Of different ways participants or rnernbenS Of the community can cnrnrnGnt on
proposed service changes, all comments are assembled into single document for presentation to
the Director of Public Works.
IM
Stakeholders are UlOSe who are either directly or indirectly affected by o plan, or the
recommendations of that p|an- Those who may be adversely @f#eched, or who may be denied benefit
of plan's recommendation (s), are Of particular interest in the identification of specific stakeholders.
Stakeholders can come from o number of groups including general citizens/naeidents, minority and
low-income p8rSons, public agencies, and private organizations and businesses. While stakeholders
may vary based on the plan Or prOg[orn being considered, Baldwin Park Transit has aaaennb|8d a
listing of stakeholders with vvhOrn we regularly communicate through email and direct rn3i| A
complete list of Baldwin Park Transit ConnnnUnitv stakeholders can be obtained by contacting Baldwin
Park' Development Department.
Stakeholder List:
Any C0n1rnunUv organization Or p8rSOD can be added to Baldwin Park Transit stakeholder list and
receive regular COn0rnuDiC8tions regarding travel training services by contacting the Baldwin Park
Public Works @t(O2O) 815-5255. Local organizations and businesses can also request that espeaker
from Baldwin Park Transit attend their regular meeting at the S3m8 number or through the Baldwin
Park website at www.baidwinpark.com
NOTE: Because Baldwin Park Transit recently received the pass-through funda, there has
been no public participation plan of this type written or implemented within the last three
yeansThe 8bSeDC8 of change during this period to the transit program, attributes to no public
participation for the same period.
City of Baldwin Park Transit Title VI Program
City of Baldwin Park — Baldwin Park Transit -Title VI Program
A1:11:1 r
FTA requires all fixed -route transit providers of public transportation to develop quantitative standards
for the following indicators. Individual public transportation providers may establish their own
standards.
Vehicle Load: Ratio of Passengers to seats in a vehicle. Generally defined as how crowded a
public transit vehicle must be before additional service is added. It is usually written as a
decimal point to two places which represents the percentage of the seats that are filled. For
example, a 1.00 load factor means that every seat on the bus is full, 1.25 means that every
seat on the bus is full and the number of standees equals 25% of the number of seats on the
bus, and so on. In terms of assessing required service levels transit systems usually determine
the average load factor at the peak load point.
Vehicle Headway: is a measurement of time between vehicles in a transit system.
Measurement of the distance from the tip of one vehicle to the tip of the next one behind it,
expressed as the time it will take for the trailing vehicle to cover that distance. A "shorter"
headway signifies a more frequent service.
On -time performance for each mode: A measure of runs completed as scheduled. Schedule
adherence or on -time performance refers to the level of success of the bus service remaining
on the published schedule.
Service Availability: A measure of system accessibility for community residents. Measure of a
performance that has been generally defined according to the reliability and maintainability
terms of mean -time- before - failure and mean - time -to- restore.
The current vehicle load standard is 2.6 passengers per seat for both Teal and Pumpkin bus lines.
This standard will be reviewed each year with adjustments based on prior year's performance.
Vehicle Headway Standards
The current vehicle headway standard is 30 minutes for both Teal and Pumpkin bus lines. This
standard is reviewed each year with adjustments based on prior year's performance.
City OfBaldwin Park
Title V|Program
A vehicle is considered OOtime if it departs a scheduled time point no more than one minute early and
no more than five minutes late. The transit systems on-time performance objective iS9O96Orgreater.
The City ofBaldwin Park continuously nloOiUzrS on-time p8rf0rO8DC8 and system results are part of
monthly performance reports covering all aspects of operations and maintenance.
ITIDT, "0
The City of Baldwin Park's service availability standards will strive to ensure that 90% of residents in
the service area are within one-half mile of bus service.
City of Baldwin Park Transit - Title VI Program
City of Baldwin Park
Title VI PmQnem
CITY OF BALDWIN PARK
Background
FTA requires that all providers 0ffix8dfOUte public transportation develop qualitative policies for the
following procedures:
°Vehio|e Assignment
• Transit Amenities
Policies
\/ehic|8/\SSiOnrnent P0hcV
A vehicle(s) will be assigned to each of the HUB fixed-mutes such that the average age of the fleet
Serving each route does not exceed over three years beyond the FTA useful |iha standard of the
assigned vehicle type.
All vehicles will be equipped with air conditioning.
All vehicles will be equipped with wheelchair lifts nrramps.
All vehicles will be equipped with bioyole-raCks.
All new bus purchased will be clean air certified buses.
The capacity 0f vehicles will b8 matched tO the operating characteristics Of the route.
Transit Amenities Policy
Installation of transit amenities along bus routes will be based on route passenger bO@ndiDg's demand
Gt bus stops and for Dia|-A-Ride.
City of Baldwin Park Transit - Title VI Program
City of Baldwin Park
Title VI Program
EXHIBIT H
CITY OF BALDWIN PARK
2010 Census Data
For Limited Enallish Proficiencv
City of Baldwin Park Transit - Title VI Program
City of Baldwin Park
Title VI Program
I J,,11_, tFinder
B1601JI LANGUAGE SPOKEN AT HOME BY ABILITY TO SPEAK ENGLISH FOR THE POPULATION 5 YEARS AND
OVER
Universe: Population 5 years and over
2008-2-012 American Community Survey 5-Year Estimates
Supponing documentation on code lists, subject defortions, data acruracy,and statistical to ng ran b� found on the Arnenran Community Survey
wet site in the Data and Documentation section
S ample size and data quality rnfeisures (Including c(ruerage rates, allombon rates, arid response rates can be found on the Aniancan Community
Survey website in the Methodoloa y sectm
AttrKwah the American (_-: rants unit} Survey (ACS) produces population, dernographic and himsirg unit eslim ates, 4 is the Census Bureau's Population
Estirnetes Program that produces and disserntnales the of estimates of Vie population, for the nation, states, counties, aties and towns and
estimates of N)using units for states and counaps.
City of Baldwin Park Transit - Title V1 Program
05122Q0114
ZCTA5 91706
Estimate
Margin of Error
Fatal
71,49t!
+�-573
SpEkik 6niv English
12,227
+7 339
Spanish or Spanish Cteolo-
49,657
+; 1 175
,Speak Entitsh 'very well'
X3,223
+,- 1072
Speak Etc) ish less than "very well'
21,434
0-1,030
'French (incl. Patas,'Cajun)
27
+"-30
-'Speak English
glish'verywell'
2 7
+,Y'30
Speak English less than "very "welt"
0
+1-30
French Create-
0
/-30
Speak Erx1lisli "very weli'
Cl
+i-30
'peal, Incilish less than "Very Well"
ci
+t_30
Italian
0
+1_30
Speak English ',very welt'
it
Speak English Iesss than 'very well'
0
+/_30
Porroguese. or Portuguese Creoie:
a
+i-30
Speak English -very well'
0
+1 -30
Speak En3lish 1e s than "veiitwaIl'
0
+,,-30
C,erman
"1 3
-9
Speak Ef iglish 'very welt'
0
+)_30
Speak English less than "very well'
3
J _q
Yiddish
0
+/_30
Speak English 'very well'
0
+J-30
,Speak English Tess than "very well"
fl
+/-30
Other West Germanic languages
47
+r 53
Speak English "very well"
31
+,r-48
Speak EiKflM less than 'very well'
16
+/-25
Scandinavian languages:
0
+/-30
Speak English 'very well'
0
+i-30
Speak E,, Qfish less than "very well"
0
-,4-30
G_1eP_K
0
+1-30
Speak English 'very well'
0
+ 11 1-30
Speak English less than 'very uieO'
0
-30
Pussian-
42
4/-�50
'Speak EiL4 'Ver-v welf-
28
+jA 7
Speak EnVish less than "very well'
14
+/-23
City of Baldwin Park Transit - Title V1 Program
05122Q0114
City of Baldwin Park
Title VI Program
2 of 3
City of Baldwin Park Transit - Title VI Program
015,22' 2414
ZGTRS 917£16
Estirnate
Margin of Error
Speak Eng#ts'a "very =.weir"
4
Speak English less than "very welt'
11
13
Serbo- Grcratar _.
0
Speak English very welt"
0
i'30
Speak Eaglms k ss than "very well"
r
:3 ;
Other S avtac languages,
�
+l { ,
..
Speak English "very well"
_. ...
22
+!-319
Speak English loss Zha n "ve €y ;veil
27
-138
Arrrrenian
41
+,L55
Speak Emsiish "very rveil" _
337
+f
Speak Engltsn ess than'very well"
4
8
Peman
42
+-69
`,Beak Engiisq "very* reel
42
+i R
,Metier English iesp thaan "ve.€y, welt
0
+1- 110
Gujarati.
4
+, -30
5,akEnghvr °very yeti"
�
0
41,-30
Speak English less than "very
U
1,'30
Hindi
11 51
1
Speak English "veiy well"
51
+_�;
Speak English less than 'very well" _.
4
+1.30
Urclu: —
0 :
+1301 s
Speak English "very well'
0
+l-30
S, yak English less than "vim °yell"
0
+11-30
011ie Inds _ largiages
83
+1-136
Speak English "very well"
83
+/-136 ,
Speak English less than "very well"
1
+.,_30
usher Indo-European l<arrpuaaes.
4
+, 30
Speak English 'very welt"
4
1-3p
Spark Englisn less than 'very well
+i-30
,30
C:trrrese:
3,637
+1-4,,38
Speak Eraglts�r "ve cwell"
1 154
21I
Speak English iess than "very, well"
2,483
Japanese_
4
+,,-29
S peak Es ash "very welt'
, -iU
Speak Ens isn ess.ha "very meal
'
ry
+1 30
Korean
216
+1-121
Speak English "very t =er1"
13
£ 9
Speak Englisti less than "very well"
86
+,! 75
tvUx, Khrner, Caarrtboclian.
1n5
+/-158
Speak English 'v, wer
6t:
+,,-j63
Speak English >ess than very smell"
i07
+? 1 i?9
Hrrsang
0
+11-30
Speak English "very welt"
Speck English less then "very well'
II:
+,= 34
Ttrn, _
Speak English "very well"
38
Speak - Er ijs i s laaa "very well"
",
1 `
;-S6
Laotian
193
+1.218
Speak. English "very +n+elt"
163 '
+1- 182 -
;+peak English less than `very ,yell`
313
+,1145
ietaarnese
1.373
+/-353
Speak English "very well"
444
+A53
Speak English less then 'very well'
033
+1253
Other Astan tanctuages
244
+1.171}
.. ___... ....
Speak English "wen,' yell"
gq
+' 95
Speak Engits)t les& than 'tot} well`
112
+,L122
Tagalog-
2 939
+; 576
Speak English "very well"
1,894
+,,-412
Speak Essig €*h iess'than 'very well'
1:480# ',
+1-267 s
2 of 3
City of Baldwin Park Transit - Title VI Program
015,22' 2414
City of Baldwin Park
Title VI Program
Data are based on as sample and are subject t., sampling uanabiiity. The degree of uncertainty for art esfinrafe arising from sampling variability is
represented Ehrough the use of a margin of error: The value shoo ri here is the 90 percent margin of error. The margin of error can be interpreted
roughly as pr oviding a 90 percent f robability, that the interval defined by the est<iaiate minus the margin a,- error and the estimate plus the margin of
en or (the IrAver and upper confidence bounds) contains the true value. In addition to sampling variability, the ACS estimates are subject to
`ionsampling error (for a discussion of nons2i. €Tiplinil variability, see A,cCr mow, of Vie Data). The effect of nran.sa;aipting error is net represented in these
tables,
While the, 2002 210 1 2 American Co,,mmunity Survev (ACS) data gerkarilty reflect the December 200g Office of fv wnogerraent and Budget (OPY18)
definitions or mctroprilitran and ,^,,cropo itan statistical areas; in certain instances the names. aides, and boundaries of the principal cities shown in
ACS tables may differ from the OMB definitions due, to differences in the efter.i ve dates of the geographic entities-
Estimates of urban and rural population, housing unite, and ch aracterist €rw-, reflect boundaries of urban areas defined hased on Census 2000 date.
Boundaries for urban areas have net teen updates since Census 2000. As a insult. data for urban and Tura£ areas frorn the ACS drs not €iecessKa ily
of ect he results of ongoing urbanization-
,
Source: U.S. Census Bureau, 2W8 -2.812 Arnenc ;au Community Survey,
Explanadon of Symbols
1. An"" entry in the margin of errcir column indicates that either no sample obsen ations +ar tco f&.r sample observations wvere aavrailabie to
i
cai:tpute a standard errs' and thus the margin of error. A statistical test is not appropriate -
2. An ` -' entry in the estimate column indicates that either no sample observations or too few sample observations wvere available to co nptite an
estrrrtate, or ar ratio of n-edians cannot be calculated becau=se one [sr both of the median estimates fails in the Iewvest interval or upper interval of an
open -ended distribution.
3. Ara =" following a median estimate means the median falls in the €owest rniervaal of an open -ended distribution.
4 A,n `+ fret c vv ng a median estimate means the median falls, in the upper interval rt an caper, - ended distribuncin.
5. An '• entry in the margin of error column indicates that the median falls in the lovivest interval or upper interval of an or.,en -ended distribution A
statistical test is not appropriate.
ti ;An " " *' entry in the margin cot error column indicates that the estimate is controlled A statistical test for sampling variability is not appropriate.
7. An `N' enty in the estimate and margin of error columns indicates that data for this geographic area cannot be displayed because the number of
sariple cases is Icy, small,
fit An ` {X }" rnrares th 3f he est€naeate rs next app3re able cr [tt ?t e"aVVU((a?ilx?.
3 of 3 0512212014
City of Baldwin Park e VI Program
2CTAb 91706
Estimate
Margin of Error
Other Pacific Island languages:
254
+L 1 f,
Speak, English "very wal::;
103
+,-114
Spew English tens than °vim, well"
01
+p -ft2
Navajo
4
+t i's
Speak English "very wait°
0
+1
Speak English less than 'very well"
�q
+�
r -5ther Native hlodh knericrin ianc zlages:.....
Spear English "very weir"
C
+ °tom
Spy English less than `vim well"
0
r, 3Cr
Hungarian
0
:ids
Speak English 'ver a wel"
-,
Speak English less .Bars "veer well'
0
+ {_g0
Arabic-
10
+121
Speak, Erig h, "very wefi"
11)
+1 -21
Spew English less than "Ver; wveil"
0
Hebrew -.
0
1 G
Speak English `very, well*
0
-/-30
t
Speak English less than "very well"
0 -
+,1-30
Affican languages:
73
+F_114
Speak English "very welt"
0
+1_301
Speak English less than "very' well'
71
+/-114
Other and unspecified languages.
{}
+, -
Speak English "very ive! € '
Speak English less than Nery well'
0
30 ,
Data are based on as sample and are subject t., sampling uanabiiity. The degree of uncertainty for art esfinrafe arising from sampling variability is
represented Ehrough the use of a margin of error: The value shoo ri here is the 90 percent margin of error. The margin of error can be interpreted
roughly as pr oviding a 90 percent f robability, that the interval defined by the est<iaiate minus the margin a,- error and the estimate plus the margin of
en or (the IrAver and upper confidence bounds) contains the true value. In addition to sampling variability, the ACS estimates are subject to
`ionsampling error (for a discussion of nons2i. €Tiplinil variability, see A,cCr mow, of Vie Data). The effect of nran.sa;aipting error is net represented in these
tables,
While the, 2002 210 1 2 American Co,,mmunity Survev (ACS) data gerkarilty reflect the December 200g Office of fv wnogerraent and Budget (OPY18)
definitions or mctroprilitran and ,^,,cropo itan statistical areas; in certain instances the names. aides, and boundaries of the principal cities shown in
ACS tables may differ from the OMB definitions due, to differences in the efter.i ve dates of the geographic entities-
Estimates of urban and rural population, housing unite, and ch aracterist €rw-, reflect boundaries of urban areas defined hased on Census 2000 date.
Boundaries for urban areas have net teen updates since Census 2000. As a insult. data for urban and Tura£ areas frorn the ACS drs not €iecessKa ily
of ect he results of ongoing urbanization-
,
Source: U.S. Census Bureau, 2W8 -2.812 Arnenc ;au Community Survey,
Explanadon of Symbols
1. An"" entry in the margin of errcir column indicates that either no sample obsen ations +ar tco f&.r sample observations wvere aavrailabie to
i
cai:tpute a standard errs' and thus the margin of error. A statistical test is not appropriate -
2. An ` -' entry in the estimate column indicates that either no sample observations or too few sample observations wvere available to co nptite an
estrrrtate, or ar ratio of n-edians cannot be calculated becau=se one [sr both of the median estimates fails in the Iewvest interval or upper interval of an
open -ended distribution.
3. Ara =" following a median estimate means the median falls in the €owest rniervaal of an open -ended distribution.
4 A,n `+ fret c vv ng a median estimate means the median falls, in the upper interval rt an caper, - ended distribuncin.
5. An '• entry in the margin of error column indicates that the median falls in the lovivest interval or upper interval of an or.,en -ended distribution A
statistical test is not appropriate.
ti ;An " " *' entry in the margin cot error column indicates that the estimate is controlled A statistical test for sampling variability is not appropriate.
7. An `N' enty in the estimate and margin of error columns indicates that data for this geographic area cannot be displayed because the number of
sariple cases is Icy, small,
fit An ` {X }" rnrares th 3f he est€naeate rs next app3re able cr [tt ?t e"aVVU((a?ilx?.
3 of 3 0512212014
City of Baldwin Park e VI Program
J�9
STAFF REPORT
SAN.GABRIEL
�p VALLEY' hey
A� grto JAT4 3
TO: Honorable Mayor and Members of the City Council
FROM: Robert Manuel Nacionales Tafoya, City Attorney
DATE: June 4, 2014
SUBJECT: Overnight Parking Ordinance
This proposed Overnight Parking Ordinance (Ordinance No. 1364) would prohibit overnight
parking by commercial vehicles between the hours of 10 p.m. and 6 a.m., and ban parking by
commercial vehicles exceeding 10,000 pounds, unless an exception applies. The Ordinance has
been amended to add a definition to the term, "commercial" vehicle and expand the hours of
prohibition.
RECOMMENDATION
It is recommended that the City Council pass the Overnight Parking Ordinance (Ordinance No.
1364) regulating overnight parking by commercial vehicles by waiving the reading and
introducing the ordinance by title only:
"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING
CHAPTER 72.72 OF TI'T'LE VII, TRAFFIC CODE, OF THE BALDWIN PARK MUNICIPAL
CODE."
FISCAL IMPACT
Other than the costs of updating street signs to give notice of such regulations, and updating any
parking schedules, there are no other foreseeable fiscal impacts in approving this Overnight
Parking Ordinance.
LEGAL REVIEW
This matter has been reviewed and approved by the City Attorney.
BACKGROUND
California Vehicle Code ( "CVC ") sections 22507 and 22507.5 authorize cities to prohibit or
restrict parking of vehicles during certain hours of the day. Specifically, CVC section 22507.5
permits cities to prohibit or restrict the parking of vehicles on certain streets and highways.
Because Baldwin Park is a corridor for traffic leading to and from Los Angeles, there are
commercial vehicles that stop and park on streets located inside of Baldwin Park. The City
requested a review of the existing ordinances regarding overnight parking, and discovered that
there are currently no regulations in place that govern overnight parking for commercial vehicles.
Accordingly, this ordinance was drafted to address that issue.
For purposes of this Ordinance, `commercial' vehicles shall mean all class 3 and above classes of
vehicles as defined in the TRAA Vehicle Identification Guide. All class 1 and 2 vehicles
identified by markings indicating commercial advertising and / /or business designation and / /or
business logo shall be subject to this subsection B regardless of weight. At the last City Council
meeting it was requested to change the time restriction from 2 a.m. — 6 a.m. to 10 p.m. — 6 a.m.
ATTACHMENTS:
TRAA VEHICLE IDENTIFICATION GUIDE
ORDINANCE NO. 1364
T
Classes t and 2 include passenger vehicles, light trucks, minivans, full size pickups, sport utility vehicles and full size vans.
Classes 3 through 6 include a wide range of mid -size vehicles, delivery trucks, utility vehicles, motorhomes, parcel trucks,
ambulances, small dump trucks, landscape trucks, flatbed and stake trucks, refrigerated and box trucks, small and medium
school and transit busses.
CLASS 7 • HEAVY -DUTY • (26,001 - 33,000 lbs. GVW - 6 tires or more)*
�1 M • • ♦ ► •
CLASS 8 . HEAVY -DUTY • (33,001 lbs. and over GVW -10 tires or more)*
Year, Make and Model of Vehicle to be
Towed or Recovered
• DOT Classification (Class 1 — 8 based on GVW)
• Location of Vehicle
«Type of Tow (impound, accident, recovery
motorist assist, etc.)
• Additional Vehicle Information
2 wheel drive, 4 wheel drive, all wheel drive
damage to vehicle, tire condition
vehicle loaded or empty
cargo contents
does the vehicle have a trailer
are the keys with the vehicle
Note: Any vehicle may carry hazardous materials.
Advise if placarded.
* Note: The Gross Vehicle Weight Rafting (GVWR) of the
vehicle to be towed or recovered can be found on
the identification label on the vehicle's driver's
side doorframe. The number of pounds listed on
the label can then he compared with the DOT
Classification Vehicle Type Chart for the correct
DOT class.
c}
.c
Classes 7 and 8 include a wide range of heavy vehicles, large delivery trucks, motor coaches, refuse tracks, cement mixers, all tractor trailer combinations including double trailers.
Law enforcement communications with towing and recovery operators describing an incident and the vehicles involved can insure
quick and efficient clearing of these scenes and less disruption to traffic flow. In an effort to standardize communications, the tow-
ing industry is adopting the federal vehicle class standards as outlined herein.
The year of the vehicle is critical information for towing operators in order for them to reference correct towing procedures.
The diagrams on the front are examples of classifications. The following information about vehicle identification numbers
affixed to the chassis will help determine the vehicle's year. As noted, the vehicle's year, identified by a letter or number in
the VIN sequence, is the eighth character from the right.
EXAMPLE 1995 VIN NUMBER:
1980__
.... _ _ A
1987.............N
1994...
.... ,.....R
2001.............1
2008.............8
1981
. ............ E
1988.............)
1995
....... .,....S
2002.............2
2009.............9
1982
...... ....... C
1989.............K
1996.............T
2003.............3
2010.............A
1983
............. D
1990___
.... 'A
1997_
.......... V
2004
.............4
2011..............
E
1984__
........ E
1991............M
1998............W
2005.............5
2012
..... ,....... C
1985
. ... .........F
1992.............N
1999.............X
2006.............6
1986............G
1993 .............P
2000.............Y
2007.............7
TOi`Sv TRUCK /CAR CARRIER CLASSIFICATION
LIGHT -DUTY
TOW TRUCK
=___4k
MEDIUM -DUTY
(AR CARRIER
TOW TRUCK 'ter JIM
(AR CARRIER O
LOW BOY TRAILER
ORDINANCE NO. 1364
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
ADDING CHAPTER 72.72 OF TITLE VII, TRAFFIC CODE, OF THE BALDWIN PARK
MUNICIPAL CODE PERTAINING TO THE PARKING OF COMMERCIAL VEHICLES
WHEREAS, California Vehicle Code section 22507 authorizes cities, by
ordinance or resolution, to prohibit or restrict the stopping, parking or standing of
vehicles, including, but not limited to, vehicles that are six feet or more in height
(including any load thereon) within 100 feet of any intersection, on certain streets or
highways, or portions thereof, during all or certain hours of the day; and
WHEREAS, California Vehicle Code section 22507.5 authorizes cities, by
ordinance or resolution, to prohibit or restrict the parking or standing of vehicles on
certain streets or highways, or portions thereof, between the hours of 2 a.m. and 6 a.m.;
and
WHEREAS, California Vehicle Code section 22507.5 authorizes cities, by
ordinance or resolution, to prohibit or restrict the parking or standing, on any street, or
portion thereof, in a residential district, of commercial vehicles having a manufacturer's
gross vehicle weight rating of 10,000 pounds or more; and
WHEREAS, per California Vehicle Code section 22507.5(c), a public hearing was
duly noticed, called, and held on May 7, 2014 concerning this ordinance; and
WHEREAS, the City Council has determined that, for a variety of reasons that
differ by location in the City, parking in certain locations in the City is impacted, and that
the proposed ordinance is reasonably necessary to protect the health, safety and
welfare of the citizens of the City of Baldwin Park.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES
HEREBY ORDAIN AS FOLLOWS:
Section 1. Baldwin Park Municipal Code is hereby amended to add Section
72.72, and to read in its entirety as follows:
" §72.72 OVERNIGHT PARKING RESTRICTIONS FOR COMMERCIAL
VEHICLES.
(A) No person shall stop, stand, or park any commercial vehicle of any kind on
any street in the City between the hours of ten p.m. and six a.m.
(B) Notwithstanding the provisions of subsection A of this Section, no person
shall stop, stand or park any commercial vehicle, having a manufacturer's gross vehicle
weight rating of ten thousand (10,000) pounds or more, in a residential or mixed use
zoning district at any time; provided, however, any person may stop, stand or park any
such vehicle in a residential or mixed use district while necessary to load or unload
property therefrom, or when such stopping, standing or parking is reasonably necessary
in the performance of a service to or upon any property in the block where such vehicle
is stopped, standing or parked. For purposes of this subsection, `commercial' vehicles
shall mean all class 3 and above classes of vehicles as defined in the TRAA Vehicle
Identification Guide. All class 1 and 2 vehicles identified by markings indicating
commercial advertising and / /or business designation and / /or business logo shall be
subject to this subsection B regardless of weight."
Section 2. The Chief Executive Officer or its designee is authorized to update
any parking schedules, and place signs or markings giving notice of such prohibitions,
as may be necessary to implement the parking regulations established herein.
Section 3. The Mayor or presiding officer of the City of Baldwin Park City
Council is hereby authorized to affix his /her signature to this Ordinance signifying its
adoption by the City Council of the City of Baldwin Park.
Section 4. The City Clerk of the City of Baldwin Park shall certify to the adoption
of this Ordinance and cause the same to be posted at the duly designated posting
places within the City and published once within fifteen (15) days after passage and
adoption as required by law, or in the alternative, the City Clerk may cause to be
published a summary of this Ordinance and a certified copy of the text of this Ordinance
shall be posted in the Office of the City Clerk five (5) days prior to the date of adoption
of this Ordinance, and, within fifteen (15) days after adoption, the City Clerk shall cause
to be published the aforementioned summary and shall post a certified copy of this
Ordinance, together with the vote for and against the same, in the Office of City Clerk.
Section 5. This Ordinance shall go into effect and be in full force and operation
from and after thirty (30) days from the date of its final passage and adoption.
Section 6. If any chapter, section, subsection, subdivision, paragraph, sentence,
clause or phrase, or portion of this Ordinance, or the application thereof to any person,
is for any reason held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, such decision shall not affect the validity of the remaining
portions of this Ordinance or its application to other persons. The City Council hereby
declares that it would have adopted this Ordinance and each chapter, section,
subsection, subdivision, paragraph, sentence, clause, phrase, or portion thereof,
irrespective of the fact that any one or more sections, subsections, subdivisions,
sentences, clauses, phrases, or portions of the application thereof to any person, be
declared invalid or unconstitutional.
Ordinance No. 1364, Page 2
PASSED, APPROVED AND ADOPTED by the City Council of the City of Baldwin Park
this day of
ATTEST:
ALEJANDRA AVILA, CITY CLERK
Ordinance No. 1364, Page 3
2014.
I AA
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK I
1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify
that the foregoing Ordinance was regularly introduced and placed upon its first reading
at a regular meeting of the City Council on June 4, 2014. Thereafter, said Ordinance
No. 1364 was duly approved and adopted at a regular meeting of the City Council on
, 2014, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT- COUNCIL MEMBERS:
ABSTAIN.- COUNCIL MEMBERS:
ALEJANDRA AVILA, CITY CLERK
Ordinance No. 1364, Page 4