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2014 08 20
NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, AUGUST 20, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: August 14, 2014 AA__ - _ Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on August 14, 2014. r �^ ' e11,.4rrt�i� i r. Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and eetino AUGUST 20, 2014 location 5:30 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 ■■ _ ///%%% BALDWIN P A . R . K Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tem Cruz Baca - Councilmember Monica Garcia - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se in vita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda. agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdicciOn. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agendas, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish-speaking persona se le permite hablar por tres (3) minutos. Hay interpreter is available for your convenience. __ un interprete para su conveniencia. CITY COUNCIL AMENDED - SPECIAL MEETING – 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, • • Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: I) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIOD()DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno§54954.2] STUDY SESSION/ OPEN SESSION 1. PRESENTATION BY THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR • CONTROL DISTRICT ON THE ASIAN TIGER MOSQUITO AND POSSIBLE ANNEXATION INTO THE DISTRICT. 2. STUDY SESSION ON "NO OVERNIGHT TRUCK PARKING RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9, paragraph (2) of subdivision (d). Potential Case(s): two (2) 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to Government Code Section 54956.9, paragraph (1) of subdivision (d). • Name of Case: Hadsell v. City of Baldwin Park Case Number: BC548602 • Name of Case: Eastern Keystone, Inc. v. City of Baldwin Park Case Number: BS150623 w . RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I. Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City 1-lall bulletin board not less than 24 hours prior to the meeting on August 14, 2014. I . / • Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813-5204 or e-mail rcaballero cr.baldwiirpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at(626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING AUGUST 20, 2014 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Iu //// / iel BALDWIN P A • R • K Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tem Cruz Baca - Council Member Monica Garcia - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invite al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, para agenda on any matter posted on the agenda or hablar sobre cualquier asunto publicado en la agenda o on any other matter within its jurisdiction. If you cualquier tema que este bajo su jurisdiccion. Si usted wish to address the City Council or any of its desea la oportunidad de dirigirse al Concilio o alguna de 9 g Agencies. you may do so during the PUBLIC sus Agencias, podra hacerlo durante el periodo de COMMUNICATIONS period noted on the Comentarios del Publico (Public Communications) agenda. Each person is allowed three (3) anunciado en la agenda. A cada persona se le permite minutes speaking time. A Spanish speaking hablar por tres (3) minutos. Hay un interprete para su interpreter is available for your convenience. conveniencia. J CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tern Ricardo Pacheco and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Certificate presentation to Baldwin Park Girls Softball Team for winning the 2014 Big League Southern California Championship. • Proclamation proclaiming September as Childhood Cancer Awareness Month. • Oath of office for Commissioner Torrellas of Senior Housing PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acciOn en algan asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciOnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] City Council Agenda—AUGUST 20, 2014 Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that the City Council ratifies the attached Warrants and Demands 2. TREASURER'S REPORT: JUNE 2014 Staff recommends that the City Council receive and file the Treasurer's Report for June 2014. 3. OFFICIAL POLICE TOW SERVICE FRANCHISE It is recommended that the City Council: 1. Approve a franchise agreement with Royal Coaches Autobody and Towing for Official Police Tow Services; and 2. Authorize the Mayor to sign the agreement 4. RESOLUTION NO. 2014-030 AMENDING THE OFFICIAL POLICE TOWING FRANCHISE AGREEMENT FEE It is recommended the City Council adopt Resolution No. 2014-030 by reading its title only and waive further reading, "RESOLUTION NO. 2014-030 — AMENDING THE OFFICIAL POLICE TOWING ADMINISTRATION FEE" 5. APPROVAL OF ADMINISTRATIVE POLICY #29 ENTITLED, "HEALTHY CORNER STORE POLICY". Staff recommends that the City Council adopt Administrative Police #29 entitled "Healthy Corner Store Policy." 6. SUMMARY OF ORDINANCE 1290 COMMUNITY MEETINGS AND DIRECTION REGARDING THE FUTURE OF ORDINANCE 1290. Staff recommends that the City Council direct staff to move forward with the process to repeal Ordinance 1290 and associated amendments, based upon the public input received from both the June 3rd and August 4th community meetings. 7. DISPOSITION OF CITY PROPERTY It is recommended the City Council: 1. Declare the vehicles and equipment listed on Attachment A to be surplus; and 2. Direct staff to sell the vehicles and equipment listed in this report at public auction to the highest bidder. 8. AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES ENGINEERING AND TRAFFIC SPEED SURVEYS It is recommended that the City Council: City Council Agenda—AUGUST 20, 2014 Page 3 a Approve the Amendment to Agreement for Professional Services with Infrastructure Engineers for the preparation of a City-Wide Engineering and Traffic Speed Survey; and Authorize the Mayor to execute the attached agreement amendment. 9. NEW PROPOSED DOWNTOWN STREET MARKET If the City Council wishes to proceed with the trial period for a weekly Downtown Street Market Staff recommends that the City Council: 1) Approve the proposed budget of $16,340 and authorize approximately $7,340 from the Business Improvement Fund (Fund #230) to cover costs above the projected revenue; and 2) Authorize the Director of Finance to allocate the required funding, set up the appropriate accounts and make the required budget adjustments and transfers. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this l4th day of August 2014. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813-5204 or via e-mail at rcaballerobaldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda—AUGUST 20,2014 Page 4 I. # i o*gA�D`"'"A STAFF REPORT h i' tiu OF '47 U( T,HF7\ Fl ¢ . ' „ i�SAN GA�RIEL i�0o, V A tink, ,e r Vet , '16•i I `ORgtFDJAsu TO: Honorable Mayor and Members of the Ci Co el" FROM: Craig A. Graves, Director of Finance DATE: August 20,2014 SUBJECT: WARRANTS AND DEMANDS SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $366,447.60 and the attached General Warrants Register were $223,251.93 for a total amount of$589,699.53 LEGAL REVIEW None Required BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code,the Chief Executive Officer or their designee does hereby certify to the accuracy of the demands hereinafter referred Payments released since the previous City Council meeting and the following is a summary of the payment released: Warrants and Demands Page 2 1. The payroll of the City of Baldwin Park consisting of check numbers 196360-196407. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 236276-236523 for the period of June 22, 2014 through July 05, 2014 inclusive; these are presented and hereby ratified in the amount of $366,447.60. 2. General Warrants, including check numbers 201371 to 201471, in the total amount of $223,251.93 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. g a C' V.. Y a 6 M M i M w q ,, 4 W W 0 a N N N W N N N N N N N N M N N N C a a a O a a a a a O C: a a 0 a i+ Y Y 4-' Y w M 4-• w Ca W W N W W N V W N W W W M a N m: a a aW a N 4 -a a -a N -a .a W A N 0 '.0 0 W a' iS a 4: N i°< IV NO ”4".' a./ NC �R 4Y' MNWO WN Na Wan W0 00 Wa+ NW Wilt 4+N X. 00 NOCFN 'W Sua N'O 00 thW NC- 00 WN WL! 00 00 SW W J0 44 Na 000M Cs. 0,4 ON tcb '4,4 Wa w-3 0$ mN Nu a,3 0t OCt NWO -a-a • Of . . W 0 b sa N , 4 t' . 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'El N. c. tei ip fl . „ . gm g , P. 1 , gig gE Ss* q 0 M ' ' alAt fl RP p vc a ..8 .N0 . . .....1 .,-,. - Me TM MC a- na WO no ng :n cc44. ee m , 2 .1,1) .g . a-0n ss es eee awn am : a ..3 .. . t6sa no, .flteckng uwavIc C .1 Pc aa th..5 cp, m 0 'MC ex tl tE 4 0 , 2 n ,.$4 . g i 'z. g e .2 po lc r 0 , M MI o % a a c c4 tq 1-. e Im a al 4't to a V c. 0 a a a m m a r a e C e e w c 0 e a c 0 ,.., a 10 a a 14 m a a a a to m la 0 42 a a a a ,,, m , e a 0 0 a 0 a :M a to a 0- *a A. C. a to N a 01 . ,,, a ae. ,.. a a a *A SO 0 t-• 0 RS .,, ,., `-, ,, a a '... °'.. Ni N KS a N N. N H +, -, ,„ ',,, N MA S. a 4+ 0. W t'S M, IA ..& @ a ith ,, a N - . . 0 a ;"4" 0 m to ITEM NO.4 2. STAFF REPORT i. . . %F eA Wity TO: The Honorable Mayor and Members oft: City C��pp��1,� He&OPT OP uE ��' FROM Craig A. Graves,Director of Finance Tx SAN cAeRIEL / DATE: August 20,2014 \%oo wALLE ,4,,,,./°: �"'4�o,ANOAo, ' SUBJECT: Treasurer's Report-June 2014 SUMMARY Attached is the Treasurer's Report for the month of June 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the Treasurer's Report for June 2014. ALTERNATIVES None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW None Required 9 Treasurer's Report—June 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of June 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority),the Housing Authority, and the Successor Agency to the Community Development Commission(CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) —this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.),payroll, or to pay the various bond payments. • Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash— This section provides the cash balances in the various checking accounts the City uses to pay its on-going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for June 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 6/30/2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.23% Varies Varies 29,061,094.09 29,061,094.09 29,061,094.09 29,061,094.09 Housing Authority 0.23% Varies Varies 37,984.67 37,984.67 37,984.67 37,984.67 29,099,078.76 29,099,078.76 29,099,078.76 29,099,078.76 Fiscal Agent Funds-City Varies Varies Varies 2,134,957.18 2,134,957.18 2,134,957.18 2,134,957.18 Fiscal Agent Funds-Successo Varies Varies Varies 3,598,599.33 3,598,599.33 3,598,599.33 3,598,599.33 $ 34,832,635.27 $ 34,832,635.27 5,733,556.51 $ 34,832,635.27 Total Investments $ 34,832,635.27 Cash City Checking 8,305,900.91 City Miscellaneous Cash 63,337.54 Comm.Develop.Comm. 0.00 Successor Agency 2,187,938.11 Housing Authority 494,697.16 Financing Authority 0.00 Total Cash 11,051,873.72 Total Cash and Investments $ 45,884,508.99 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of June 2014 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq.,I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: / a Craig A.Gr. Financ- 'rector ITEM NO. 4k3 STAFF REPORT (3-03-in wiy TO: Honorable Mayor and Members of the City Council A. HUB OF THE v� FROM: Daniel Wall, P.E., Director of Public Works ) SAN GABRIEL ' DATE: August 20,2014 VALLEY a 2 y ' 'I"' SUBJECT: OFFICIAL POLICE TOW SERVICE FRANCHISE RGTEO JAtOP° SUMMARY In accordance with Chapter 100 of the City of Baldwin Park Municipal Code (BPMC) at the expiration of an existing Official Police Tow Service Franchise, a Request for Qualifications (RFQ) must be prepared and the most qualified proposal selected for recommendation to the City Council. The City's current Official Police Tow Franchise will expire on September 30, 2014. FISCAL IMPACT Royal Autobody and Towing proposes to pay the City: 1. An Administrative Fee of$118.05 per vehicle towed at the request of the Police Department to cover actual cost incurred; and 2. 25% of the gross revenue received from owner or resident requested services, vehicles stored over 30 days, and of all vehicles sold at lien sale less lien fees. RECOMMENDATION It is recommended that the City Council: 1. Approve a franchise agreement with Royal Coaches Autobody and Towing for Official Police Tow Services; and 2. Authorize the Mayor to sign the agreement LEGAL REVIEW Approved as to form. BACKGROUND The City's current Official Police Tow Franchise will expire on September 30, 2014. Chapter 100 of the BPMC requires that an RFQ be prepared and that proposals received and that the Chief of Police or his designee select the most qualified proposal for recommendation. The Police Department was not involved in the preparation of the RFQ, The Chief of Police designated the Director of Public Works to receive and evaluate proposals and make a recommendation to the City Council. RFQ's were sent to four area towing companies, and proposals were received from Jan's Towing, Royal Coaches Autobody and Towing, and Hadley Tow. The three towing companies proposed a franchise fee in addition to the Administrative fee of $118.05 per vehicle towed at the request of the Police Department. Jan's Towing proposed a franchise fee of 20% of gross revenues for all towing and storage services other than Police Department initiated towing, while Hadley Tow and Royal Coaches Autobody and Towing each proposed a franchise fee of 25% of gross revenues for all towing and storage services other than Police Department initiated towing. Both Hadley Tow and Royal Coaches are offering the same franchise fees to the City. Hadley Tow's yard and business office are located approximately 2.5 miles from the Police Department and Royal Coaches' yard and business office are located approximately 0.8 miles from the Police Department. The nearness of Royal Coaches to the Police Department is very convenient for vehicle owners retrieving impounded vehicles, and differentiates Royal Coaches from Hadley Tow. ALTERNATIVE The Municipal Code allows for multiple towing companies to be used on a rotational basis. As an alternative the City could franchise more than one tow companies. Using multiple towing companies is cumbersome for the City in dealing with response times, and the interpretation of the franchise agreement when disputes occur. It is anticipated that with multiple tow companies, each would develop its own style and level of customer service in a working relationship with the City and the community on how service is provided. This is an important consideration as the city tows approximately 2,000 vehicles of all shapes and sizes each year, and people are very personal and emotional about their property and how it is cared for when it is taken from them, especially their vehicles. Past practice has shown that in terms of accountability it is much easier for the City and its staff to manage and audit the results of a single contracted service provider, such as a tow company, as opposed to several companies providing the same service. This is not to say that the city anticipates that there would be no disputes between the city and the service provider if the city were to contract with one tow company rather than multiple tow companies; however, it has been this City's experience that when dealing with a single tow company as opposed to multiple tow companies, it is easier for available staff to manage audits, and encourages both compliance and good customer service, and should minimize the potential for disputes. ATTACHMENTS 1. Franchise Agreement for Official Police Tow Services 2. Statements of Qualifications from each tow company FRANCHISE AGREEMENT FOR OFFICIAL POLICE TOW SERVICES THIS FRANCHISE AGREEMENT FOR OFFICICAL POLICE TOW SERVICES ("Agreement") is made and entered into on ("Effective Date"), between ROYAL COACHES AUTOBODY AND TOWING, a California corporation ("Franchisee"), and THE CITY OF BALDWIN PARK, a municipal corporation of the State of California ("City"). RECITALS A. The Baldwin Park City Council (the "City Council") enacted Title X, Chapter 100 of the Baldwin Park Municipal Code, which provides fair and reasonable regulations to ensure prompt towing service that is reasonably priced and conducted in the best interests of the public in order to best provide emergency services and efficient police operations. B. The City had issued a Request for Qualifications, and obtained qualifications from four towing companies, with Jan's Towing, Royal Coaches Autobody and Towing, and Hadley Tow submitting proposals. C. The City has evaluated the proposals and has determined that Franchisee is the most qualified service provider. D. The Franchisee has been determined by the City to meet all of the standards and requirements necessary to serve as an Official Police Tow Service. NOW THEREFORE, in consideration of the promises, covenants, and conditions herein contained,the parties herby mutually agree as follows: 1. GRANT OF FRANCHISE. City hereby grants Franchisee the non-exclusive right to provide Official Police Tow Services in accordance with and pursuant to Chapter 100 of the Baldwin Park Municipal Code. 2. FRANCHISE FEE (i) Franchisee shall pay City a franchise fee in the amount of one hundred eighteen dollars and five cents ($118.05) per vehicle towed at the request of the Police Department. (ii) During the term of this agreement and any subsequent extensions to this agreement, Franchisee agrees to increase the fee paid to City per vehicle towed to cover any increase in City's processing costs as determined through a time and motion study. (iii) Franchisee agrees to pay the City a percentage of gross revenue received as follows: a. Owner or resident request: 25% b. Vehicles stored over 30 days: 25% c. All vehicles sold at lien sale: 25%, less lien fees. (iv) Exemptions. Substantially stripped and junked vehicles shall not be considered a "vehicle" for purposes of this section, and therefore, the Franchisee is not required to pay the franchise fee for such vehicles. 3. FRANCHISE FEE REPORTS (i) Annual Revenue Statement. Franchise shall annually provide the City with a statement of revenues for Official Police Tow Service performed by the Franchisee under this agreement. Such statements shall be in such substance and format as may be required by the Director of Finance or designee. a.Monthly Report. A monthly franchise fee payment made by Franchisee to City shall be accompanied by a report showing the basis for calculating the monthly franchise fee and a written statement as to the correctness of such report, signed under penalty of perjury by an officer of the Franchisee. The monthly report shall meet all requirements of the Baldwin Park Municipal Code (BPMC), shall identify in detail the number of official police tow services performed, shall detail any tow services exempted from calculation of the monthly franchise fee payment, shall include detailed information on owner and resident requested towing including revenues received, and shall include an accounting of Extended Storages including revenues received. Franchisee shall also include information such as, but not limited to, all other relevant information related to tow truck services, including: the number of dispatches by the City, number of dispatches by non-City parties, number of calls for services, the time expended for each call by the operator, the time expended by the City, the specific vehicle information for each dispatch or call, and any other related information as may be requested by the City. (ii) Lien Sales. Lien sales records of vehicles towed or stored under this agreement shall be available for review by City. 4. FRANCHISE TERM The Franchise granted by this Franchise Agreement shall be valid for a term of four (4) years from the effective date stated above. Nothing in this section,shall prohibit this Franchise Agreement from being terminated prior to the end of any term pursuant to the provisions of this Agreement or BPMC Chapter 100. 5. UNIFORM TOW FEE RATES (i) Fee Schedules. Unless otherwise permitted by the City, the Franchisee shall charge only those fees established by the uniform tow fee schedule. The uniform tow fee schedule is determined by using the average tow fee allowed by the California Highway Patrol (the "CHP") for the Baldwin Park region for the CHP's Official Police Tow Services contracts. Said rates shall be adjusted as approved by the CHP. (ii) Fee Disputes. Should there be any dispute between the Franchisee and the vehicle owner or property owner over rates, fees or charges imposed for services rendered under this Franchise Agreement, such dispute shall e decided by the Chief of Police or designee. Franchisee may request an administrative hearing on any such dispute to the City's Chief Executive Officer in accordance with BPMC Chapter 100. 6. BUSINESS LICENSE REQUIRED Franchisee agrees to have and maintain a valid license to do business in the City at all times during the term of this Franchise Agreement. 7. TRANSFER OR ASSIGNMENT OF FRANCHISE (i) Prior Written Consent Required. Franchisee shall not sell, transfer, lease, assign, sublet, mortgage, or dispose of, either in whole or in part, either by forced or involuntary sale, or by ordinary sale, contract, consolidation or otherwise, the franchise or any rights or privileges granted herein, without obtaining the prior written consent of the City Council. Any request to transfer or assign the franchise must be in writing and must be submitted to the City at least 120 days prior to the effective date of such sale, transfer, or assignment. Such request shall be processed and determined in accordance with BPMC Chapter 100. (ii) Change of Control Defined. The prohibition against the sale, transfer, lease, assignment, subletting, mortgage, or disposal of any interest in the franchise shall apply to any change in control of the Franchisee. The worked "control" as used herein is not limited to a change in ownership or partners of the Franchise, but also includes actual working control n whatever manner exercised. (iii) Revocation of Franchise. Any attempt to sell, transfer, lease, assign, sublet, mortgage, or dispose of this franchise without the prior written consent of the City Council shall result in revocation of the franchise and render this agreement null and void. 8. TOW TRUCK EQUIPMENT REQUIREMENTS Franchisee represents and agrees that it shall provide towing equipment capable of providing the following services: (i) Recovery truck(s)with an adjustable boom with a minimum lifting capacity of at least five(5)tons. (ii) Wheel lift towing (iii) Roll back/flatbed towing (iv) Towing in parking garages (v) Towing from off road areas (vi) Towing of large and oversized vehicles (vii) Towing of motorcycles without causing additional damage. Franchisee shall, at all time have at least three (3) fully equipped and operational tow truck in service. All of the two trucks in service must have a minimum capacity of one (1) ton. At least one (1) of the tow trucks in service must be a flatbed tow truck; at least one (1) of the tow trucks must have a five (5)tone lifting capacity. Franchisee shall be in full compliance throughout the term of this Franchise Agreement with the equipment requirements set forth in BPMC Chapter 100. 9. TERMS AND CONDITIONS Franchisee further agrees to the following: (i) Franchisee hereby acknowledges that it is required to be in compliance with each and every term and condition set forth in BPMC Chapter 100 throughout the term of this Franchise Agreement. Franchisee warrants that it will comply with all federal, state, and local laws related to the provision of the services to the City. Failure to comply with any of the conditions required therein or in this Franchise Agreement shall be grounds for cancellation, revocation, or suspension of the Franchise Agreement. (ii) Franchisee shall log, maintain, and complete accurate business records of any tow services provided, including: a description of the vehicle, nature of service, time, location, tow truck operator handling the call and an itemized total charge. These records shall be available for inspection by the City, with or without cause, within 24 hours notice, during normal business hours. These records shall be kept for a minimum period of four(4)years. a.Such records shall also include any other information that demonstrates compliance with BPMC Chapter 100, such as, but not limited to: vehicle identifying information, the Police Report Number, the license plate number, the make, color, and model of the vehicle, the location of the impound, any time expended by the Police Department related to such tows,the response times, and any lien information. (iii) In addition to any other requirement, Franchisee shall permit immediate inspection upon request of the City of all records, facilities, materials and equipment,used by Franchisee in the performance of this agreement. The City reserves the right to add to, delete, or modify any requirement established by BPMC Chapter 100. In the event the City adds to or modifies any such requirement, the parties shall meet to determine if such addition or modification constitutes a substantive change to this Agreement, and in such event, shall in good faint determine the appropriate amendment to address such addition or modification. In the event the City amends BPMC Chapter 100 to delete any requirement set forth therein, the City may, at its sole discretion, provide notice to the Franchisee that such requirement shall nonetheless continue to apply to Franchisee for purposes of this Franchise Agreement. 10. RESPONSIBILITY FOR OWN ACTS Franchisee shall be fully responsible for any and all actions of its officers, employees and agents while performing under this Franchise Agreement, including but not limited to the following: (i) Franchisee participating in towing assignments by the Police Department shall be responsible for the acts of their employees while on duty. (ii) Franchisee shall be responsible for damage to vehicles while in its possession caused by its active or passive negligence. (iii) Franchisee shall be responsible for damage to persons or property caused by the active or passive negligence or willful misconduct of its employees en route to or from a City request for tow services. Franchisee and its officers, employees, and agents shall comply with all applicable federal, state and local laws, including but not limited to all applicable provisions of the California Vehicle Code. In additional to any other provision herein, Franchisee shall defend, hold harmless, and indemnify the City for any claim is filed against the City for, arising from, or related to Franchisee's failure to comply with all applicable federal, state and local law. 11. INSURANCE Franchisee shall maintain insurance coverage in accordance with the following during the course of its performance hereunder. A. Franchisee shall procure and maintain, at its sole cost, a policy of comprehensive liability insurance (including premises and operations, contractual liability, personal injury and independent Consultant's liability) in an amount and form acceptable to the City's Risk Manager, with the following limits of liability: i. Personal or Bodily Injury - $1,000,000, single limit,per occurrence; and H. Property Damage - $1,000,000, single limit, per occurrence; or iii. Combined single limits - $2,000,000; and B. Comprehensive Automobile Liability Insurance, including as applicable, owned, hired, and non-owned automobiles with the following minimum limits of liability: i. Personal or Bodily Injury - $1,000,000, single limit,per occurrence; and ii. Property Damage - $1,000,000, single limit, per occurrence; or iii. Combined single limits - $2,000,000; and C. Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. All insurance shall include the City, its officers, agents, and employees as additional insureds. Such liability policy shall be maintained in full force and effect for the entire term of this Franchise agreement and proof of such public liability insurance shall be provided to the City on demand, as well as prior to the execution of this Agreement, and upon any renewal. 12. INDEMNITY Franchisee agrees to protect, indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, demands, or liability, including those from or relating to loss, damage, or injury to persons or property in any manner whatsoever arising out of or related to its franchise with the City, or with the Franchisee's performance of work under such franchise, including, without limitation, all consequential damages caused in the preparation to respond to an official police request for towing services, in providing official police towing services and subsequent storage of vehicles, and in other related maintenance activities, whether such claims are caused by negligence or the Franchisee or its agents and employees. 13. RESPONSE TIME Average and maximum response times. Franchisee agrees that, for any thirty (30) day period, the average response time pursuant to requests for tow service by the Police Department shall not exceed twenty-five (25) minutes. Franchisee further agrees that the maximum response time for any single request for tow service by the Police Department shall not exceed thirty(30) minutes. As used in this paragraph, "response time" is defined as the elapsed time between the relaying of the tow service request to the answering service and arrival of the tow vehicle to the scene. Delay. When it becomes evident that there will be a delay in responding to a request for towing service, Franchisee shall advise the Police Department of this delay and the reason for the delay. 14. ROTATION SYSTEM As of the effective date, Franchisee is the only Official Police Tow Service for the City. Should the City designate one or more additional Official Police Tow Services, the City shall implement a rotation system, as set forth in BPMC Chapter 100 or any successor thereto. The provisions of this Section shall not prevent the City from utilizing another towing service without implementing such a rotation system when, at its sole discretion, City determines that Franchisee is not able to adequately respond to a call for service. 15. NON-DISCRIMINATION In the performance of its duties under this Franchise Agreement, Franchisee agrees that it will not discriminate against any member of the public, employee, subcontractor, or applicant for employment because of race, color, religion, ancestry, sex, nation origin, disability, sexual orientation, or age, 16. CANCELLATION, REVOCATION OR SUSPENSION This Franchise Agreement shall be subject to cancellation, revocation or suspension by the Chief of Police, either as a whole or as to any person or vehicle controlled by Franchisee, for any of the following reasons: (i) Franchisee fails to pay any City business license fees or other fees provided bin this Franchise Agreement or by the Baldwin Park Municipal Code; or (ii) Franchisee breaches any rules, regulations, or conditions set forth in this Franchisee Agreement or the Baldwin Park Municipal Code; or (iii) Franchisee, any person having ownership interest in Franchisee, or any employee of Franchisee violates any federal, state or local law; or (iv) Franchisee fails to maintain a satisfactory level of service to the Police or public; or (v) Franchisee fails to keep any tow vehicle in safe condition and good repair; or (vi) Franchisee fails to use distinctive coloring, monogram or insignia in compliance with Section 27907 of the California Vehicle Code; or (vii) Franchisee charges any fee or rate not permitted by this Franchise Agreement; or (viii) Franchisee passes on a tow assignment more than four (4) times in any calendar month. "Passing" is defined as refusing, for any reason, any tow assignment from the Police Department, including without limitation the towing or City vehicles at no charge; or (ix) Franchisee fails to respond to requests for tow service by the Police Department within the response time established by this Franchise Agreement or BPMC Chapter 100; or (x) Franchisee commits fraud or deceit upon any person to whom Franchisee provides tow services; or (xi) Franchisee defaults on the performance of its material obligations under this Franchise Agreement and fails to cure such default within ten (10) calendar days after receipt of written notice of the default and a reasonable opportunity to cure the default; or (xii) Franchisee fails to provide or maintain in full force and effect the insurance coverage s required by this Franchise Agreement; or (xiii) Franchisee violates any order or ruling of any regulatory body having jurisdiction over Franchisee relative to its tow truck business, unless such order or ruling is being contested by Franchisee by appropriate proceedings conducted in good faith; or (xiv) Franchisee becomes insolvent, unable or unwilling to pays its debts and obligations, or is adjudged to be bankrupt. 17. PROCEDURE FOR ACTION AGAINST FRANCHISEE BPMC section 100.260 establishes the procedure for action against the Franchisee for violation of this franchise agreement. The City reserves the right to modify or delete such section, provided however; in no event shall City terminate this Agreement for cause unless Franchisee has been provided not less than ten (10) calendar days notice of any default and an opportunity to cure such default within such time period. 18. LIQUIDATED DAMAGES Fines and Penalties. Franchisee agrees that its failure to meet the average response time for any thirty (30) day period, or failure to meet the maximum response rime for any single request for tow service, will result in damages sustained by the City. Such damages are, and will continue to be impracticable to determine. Franchisee agrees to pay the City two hundred fifty dollars ($250) each and every time that it fails to meet the average response time requirements for any thirty (30) calendar day period. Franchisee aggress to pay City one hundred dollars ($100) each and every time that it exceeds that maximum response time for any single request for tow service by the Police Department. Franchisee further agrees that said sums are the minimum value of the costs and actual damages caused by its failure to complete service within the required time. Such sum is a liquidated damage and is not a penalty. Prior to the imposition of liquidated damages against Franchisee, Franchisee shall be entitled to a hearing as provided herein. Such hearing shall be conducted in accordance with BPMC Section 100.260. Notwithstanding the foregoing, City reserves the right to modify or delete BPMC 100.260, provided, however, that in no event shall liquidated damages pursuant to this Section be imposed unless Franchisee has been provided with an opportunity for hearing before the Police Chief 19. COMMUNICATIONS Any notice, demand, request, consent approval, designation, or other communication which either party is required or desires to five or make or communicate to the other party shall be in writing and shall be personally delivered or sent by registered or certified mail, postage prepaid, return receipt requested to the Following Addresses: City: City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Attention Chief of Police Franchisee: Royal Coaches Autobody and Towing 12847 Ramona Boulevard Baldwin Park, CA 91706 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the City and Franchisee. Any prior agreements, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition, or covenant of this Agreement is held by a Court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this agreement shall remain valid and binding. 21. WAIVER Waiver by any party hereto of any term, condition or covenant of this Agreement shall not constitute the waiver of any other term, condition or covenant hereof. 22. BINDING EFFECT This Franchise Agreement shall be binding upon and shall inure to the benefit of the successors of each of the parties hereto, except as set forth in Section 7 of this Franchise Agreement. 23. GOVERNING LAW This Agreement shall be interpreted and construed according to the laws of the State of California and venue shall be in the County of Los Angeles, State of California. IN WITNESS WHEREOF, the Parties hereto do hereby set their hands and seals as of the day and the year first written above. CITY OF Baldwin Park FRANCHISEE Royal Coaches Autobody and Towing., a California Corporation By: Manuel Lozano, Mayor By: ATTEST: Its Alejandra Avila, City Clerk By: The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound to the provisions of this Agreement. Its APPROVED AS TO FORM: Robert Tafoya, City Attorney Royal Coaches Auto Body & Towing 14827 Ramona Blvd. Baldwin Park, CA 91706 Tel (626) 960-1824 August 11, 2014 Qualifications Package for Police Towing Services RFQ Daniel Wall, P.E. Public Works Director / City Engineer City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Table of Contents: 1. A letter of introduction signed by a business/corporate officer authorized to bind the company to all commitments made in the Qualifications. 2. A detailed response to the information requested in the Qualifications Evaluation Requirements (Exhibit C). 3. A completed General Questionnaire for (Exhibit D). 4. A completed and signed Agreement (Exhibit B). Royal Coaches Auto Body & Towing 14827 Ramona Blvd. Baldwin Park, CA 91706 Tel (626) 960-1824 www.royalcoaches.com August 11, 2014 Daniel Wall, P.E. Public Works Director/ City Engineer City of Baldwin Park 14403 E. Pacific Ave. Baldwin Park, CA 91706 Letter of Introduction Dear Mr. Wall, This purpose of this letter is to confirm that Royal Coaches has a full understanding of the conditions and requirements stated in the RFQ and Royal Coaches will comply with the criteria identified in the RFQ and Chapter 100 of the Baldwin Park Municipal Code (Exhibit A), and with the Agreement (Exhibit B). This letter is being signed by William Salazar, a corporate officer authorized to bind Royal Coaches to all commitments made in the qualifications. Sincere) __ William Salazar, CFO Royal Coaches EXHIBIT C PROPOSAL EVALUATION REQUIREMENTS A. Qualifications and Experience 1. List the Company's name and indicate if it is a corporation, partnership of joint venture; address for both corporates and local offices;first and last name of officers or partners and the date the local office opened its doors for business. Company's name: Royal Coaches Auto Body&Towing Business type: California Corporation Business address: 14827 Ramona Blvd. Baldwin Park, CA 91706 Corporate officers:James Salazar CEO, William Salazar CFO, Patricia Mayorga,Secretary Maria Victoria Chavez, Director Business opened doors for business in:1973 2. List all business names under which you operate a towing service in California and how many years that business has operated under that name. No other business names under which we operate a towing service in California. 3. List all businesses for which you or your business manager have filed for bankruptcy protection while operating under a towing service contract. No businesses for which Royal Coaches corporate officers or our business managers have filed for bankruptcy protection. 4. Provide a list of current and previous contracts similar to the requirements for Baldwin Park. Include all public agencies serviced. For each provide a brief description and scope of work, length of time you have been providing services and the name,title and phone number of the persons who may be contacted regarding your service record. Agency: Baldwin Park Police Department Services provided:Towing and storage Length of time providing service:Since 1986 Contact name: Mike Taylor,Chief of Police Tel:(626)960-1824 Agency: California Highway Patrol Services provided:Towing and storage Length of time providing service:Since 1986 EXHIBIT C PROPOSAL EVALUATION REQUIREMENTS Contact name: Dan Duron,Tow Officer Tel: (626)338-1164 Agency: Baldwin Park Unified School District Police Department Services provided:Towing and storage Length of time providing service:Since 1986 Contact name:Jill Poe, Captain Tel: (626)856-4364 Agency:West Covina Police Department Services provided:Towing and storage Length of time providing service:Since 2004 Contact name: David Faulkner, Chief of Police Tel: (626)939-8500 Agency:Azusa Police Department Services provided:Towing and storage Length of time providing service:Since 2009 Contact name:Sam Gonzalez, Chief of Police Tel: (626)812-3200 Agency: Irwindale Police Department Services provided:Towing and storage Length of time providing services:Since 2012 Contact name:Anthony Miranda, Chief of Police Tel: (626)430-2244 Agency:Auto Club of Southern California Services provided: Emergency towing and roadside services Length of time providing services:Since 2012 Contact name: Richard Howard, Contract Relations Supervisor Tel: (714)424-8194 5. Submit a description of Tow Company including qualifications, experience and abilities that make it capable to provide services under this agreement. Royal Coaches has provided towing and storages services for the Baldwin Park Police Department and other local law enforcement agencies for 28 years,consistently. Since 2000 Royal Coaches has met and exceeded the conditions and requirements of Chapter 100 of the Baldwin Park Municipal Code. Our abilities and capabilities range from light duty towing services to super heavy duty recovery and salvage operations. Specialty equipment include;a tow truck specifically designed to access low clearance parking structures such as located at the Baldwin EXHIBIT C PROPOSAL EVALUATION REQUIREMENTS Park City Hall or Kaiser Hospital Baldwin Park, a car carrier tow truck specially designed with ADA wheel chair accessibility to transport disable persons and their vehicles, 12 car carriers tow trucks,various light, medium and heavy duty wreckers, a 50 ton super heavy duty"Rotator" recovery wrecker and 50 foot lowboy tractor trailer. All equipment is modern, state of the art technology. All Tow Operators are trained and certified. The facilities are state of the art,geared towards meeting the needs of law enforcement,as well as the general motoring public. Vehicle storage yards are paved, fenced, lighted, and maintained in a clean and systematically orderly fashion. Inside storage containment is provided for up to 25 vehicles.The entire facility is monitored by DVR surveillance cameras. All stored vehicles are tracked through specialized computer software designed for towing companies providing Official Police towing and storage. Accounting of franchise reports is made simple but concise through this modern computerized technology. Over the years Royal Coaches has become one of the premier towing companies providing Official Police towing and storage services in the San Gabriel Valley. As we move into the future we will continue to maintain our commitment to provide the highest level of service and professionalism. B. Method of Approach 1. Describe how the company proposes to meet the requirements of the agreement including response time, business office and storage yard location, 24-hour availability and reporting requirements. Royal Coaches shall maintain a response time of within 25 minutes. Currently average response time are within 10 minutes. Royal Coaches business office and storage yard is located within Baldwin Park City limits. Approximately a 1/2 mile from the Police Department. Royal Coaches is staffed on site and available for service 24 hours,365 days a year. Royal Coaches shall submit detailed monthly and annual accounting reports as required by Chapter 100 of the Baldwin Park Municipal Code. 2. List the names, title, responsibilities and telephone numbers of the persons to be contacted, at any hour, in an event of an emergency Emergency Contact:Bill Salazar,Tow Operations Manager,Tel: (626)786-3409 Emergency Contact:Jim Salazar, Body Shop Operations Manager,Tel: (626) 786-3359 EXHIBIT C PROPOSAL EVALUATION REQUIREMENTS 3. Describe in detail your proposed policies and or procedures for the following: a. Release of a vehicle under this agreement. Royal Coaches shall release vehicles impounded or stored by the Baldwin Park Police Department to the registered owner or agent with a proper Police release form obtained from the Baldwin Park Police department b. Allowing access to vehicles by owners and allowing: i. The owner to cover the vehicle or take other protective measures. Owners of vehicles impounded or stored by the Baldwin Park Police department will have access to cover vehicles or take other protective measures providing prior authorization from the Police Department is given and the authorized person is accompanied by Royal Coaches attendant. ii. The owner to remove personal effects or other articles from the interior of the vehicle. Owners of vehicles impounded or stored by the Baldwin Park Police Department shall have access to remove personal effects or other articles from the interior of the vehicle, providing prior authorization from the Police Department is obtained and the authorized person is accompanied by Royal Coaches attendant. The owner of the vehicle shall itemize and sign for items or articles removed. iii. An authorized non-owner and an unauthorized non-owner(such as a private investigator not employed by the owner)to photograph or take note about the condition of the vehicle. An authorized non-owner and an unauthorized non-owner of a vehicle impounded or stored by the Baldwin Park Police Department shall not be allowed access to photograph or take note about the condition of a vehicle without prior authorization by the Police Department. c. Determining whether or not a vehicle was damaged or stolen while in Franchisee's care and making restitution to the owner if so determined. Upon receiving a claim for damage or missing items Royal Coaches will immediately investigate the claim and make every effort to resolve the claim, including making restitution if so determined,within 72 hours. d. Determining whether or not property was damaged in the course of Franchisee's duties and making restitution to the owner or the property if so determined. • EXHIBIT C PROPOSAL EVALUATION REQUIREMENTS Upon receiving a claim for property damaged caused while in the course of Royal Coaches preforming our duties, Royal Coaches will immediately investigate the claim and make every effort to resolve the claim, including making restitution if so determined,within 72 hours or within a reasonable amount of time depending on the nature and severity of the damage. e. Informing the vehicle owner that a vehicle is in the Franchisee's possession and the location and condition of the vehicle. Royal Coaches will mail registered notification all registered and legal owners of vehicles left in storage over 72 hours. Royal Coaches will request vehicle registration history from the Department of Motor Vehicles to obtain names and addresses of those to be notified. 4. State the methods pf payments the Franchisee will accept. Bank cards, business checks with prior approval and cash. 5. Describe a detailed description of record keeping tools and methods. Royal Coaches utilizes"DaTow Software",the leading company in computerized software application for towing companies providing franchise Police towing and storage. The software provides detailed, up to date vehicle inventory,vehicle tracking, accounting and itemized invoicing. Incoming activity reports, released vehicle activity reports and much more. C. Facilities and Equipment 1. Provide a list and short description of the vehicles proposed to be used in the performance of services. 11 Medium Car Carriers, 1 Medium Car Carrier with wheel chair accessibility for disabled persons, 1 Light Wheel Lift for low clearance parking structures, 1 Medium Duty Under Lift for medium sized trucks and RVs, Heavy Duty 2 Heavy Duty Under Lift Wreckers for heavy trucks,semi trucks and 2 Heavy Duty Rotator Recovery Wrecker 1 Heavy Tractor and Low Boy trailer for buses and large equipment, 3 Light towers/generators, 1 Community Response Trailer/ Mobil Command Post, 2 Forklifts with wheel lift attachments. 2. Describe the equipment/method to be used in the dispatching of tow vehicles. EXHIBIT C • PROPOSAL EVALUATION REQUIREMENTS Royal Coaches utilizes digital dispatch,2 way radios,and vehicle tracking systems. 3. Provide a detailed description of facilities including storage lots, and business offices, including location. The City prefers for these facilities to be within the City limits, but this is not mandatory. Royal Coaches business office and storage yard is located within the Baldwin Park City limits approximately 1/2 a mile from the Police Department. The facilities are clean,organized and secure. Storage yards are completely paved,fenced and lighted at night. Royal Coaches is capable of storing approximately 300 vehicles in outside storage. Our containment area for inside storage is approximately 25 vehicles. Business offices are modern and clean. Area for customer waiting includes comfortable seating,cold water, A/C,television and rest rooms. 4. Provide a detailed description of facility security. Royal Coaches facilities are monitored by alarms, motion sensors, recording DVR and 41 security cameras provided and serviced by McNiel Security. Additionally,the facilities are staffed by employed personnel 24 hours a days. EXHIBIT D GENERAL QUESTIONAIRE REQUIREMENTS FOR POLICE TOWING SERVICES Please give specific answer for questions that require an explanation. Use additional pages if additional space is needed. Name of Company: Royal Coaches Auto Body &Towing Name of Contact Person: William Salazar Name of Owner/ President: James Salazar Contact person phone number: Office (626) 960-1824 or Cell (626) 786-3409 Business office address: 14827 Ramona Blvd. Baldwin Park, CA 91706 Tow yard address: Same address as business office. 1. Are towing services available on a 24/7 days a week basis? Yes, Royal Coaches is available on a 24/7 days a week basis. 2. Do you have a valid and current DMV Certified California Motor Carrier Permit? Yes, Royal Coaches California Motor Carrier Permit is CA87519. 3. Is the business certified to vehicle for the California Highway Patrol? Yes, Royal Coaches is certified to tow vehicle for the California Highway Patrol. 4. How far is the business office and tow yard located within Baldwin Park? Yes, Royal Coaches is located within Baldwin Park. 5. How far is the business office and tow yard located from the Baldwin Park Police Station? Royal Coaches business office and tow yard is located 0.6 mile from the Baldwin Park Police Station. 6. Do you participate in the DMV Employer Pull Notice (EPN) Program? •Yes, Royal Coaches participates in the DMV Employer Pull Notice (EPN) Program. 7. Does your storage area meet the requirements of the agreement? Yes, Royal Coaches storage area meets the requirements of the agreement. 8. Is your storage facility accessible twenty-four (24) hours a day, seven (7) days a week? Yes, Royal Coaches storage facility is accessible twenty-four(24) hours a day, seven (7) days a week. 9. Do you have a secondary storage facility? If yes, provide the address and distance in miles from the business and the Baldwin Park Police Station. Yes, Royal Coaches has a secondary storage facility. Address: 4276 Elton St. Baldwin Park, CA 91706 Distance: 0.3 mile from the business 0.8 mile from the Baldwin Park Police Station v sutce 1952 �' - :itla<- 4. J s . . 'as k a i 9 :e..gy Id�f ffi II t- 1i arsiii 107$ c ' 4 i. . COPY Proposal to Provide Police Towing Services for the City of Baldwin Park • Lay a Since 1952 August 11,2014 Daniel Wall, P.E. Public Works Director/City Engineer City of Baldwin Park 14403 East Pacific Avenue Baldwin Park,CA 91706 Dear Mr.Wall: Hadley Tow is pleased to provide the enclosed response to the City of Baldwin Park's Request for Qualifications for Police Towing Services. Hadley Tow has provided towing services in Southern California for more than 60 years, and currently serves many law enforcement agencies across a broad geographic area with diverse populations. We offer a full range of tow services, and own equipment to tow light, medium and heavy vehicles--of all types and sizes—from motorcycles to cars, RVs, and tractor trailer rigs. Hadley Tow currently provides towing services and lien sales to the Fontana Police Department, the Fullerton Police Department and the California Highway Patrol serving the communities of Santa Ana, Santa Fe Springs, Baldwin Park and Rancho Cucamonga. Additionally we provide tow service for the Los Angeles County Sheriff/Norwalk and Rancho Cucamonga Sheriff's departments. For each of these contracts we conduct towing for all vehicle types, vehicle intake, storage, and release. We manage the inventory, provide required reporting, and conduct lien sales. Our extensive experience providing quality, timely and safe towing service makes Hadley Tow highly qualified. Our company is financially strong, we are well-staffed, and we have a track record of providing outstanding customer service. We would be proud to serve the Baldwin Park Police Department, and are committed to delivering tow service that will exceed the City's expectations. As president of Hadley Tow, I am authorized to represent the company and to provide this binding offer. I have a full understanding of the conditions and requirements stated in the Request for Qualifications (RFQ). Hadley Tow will comply with the criteria identified in the RFQ and Chapter 100 of the Baldwin Park Municipal Code, and with the Agreement provided as part of this RFQ. Sincerely, Mark Hassan, Owner and General Manager P Swce 1958 A. QUALIFICATIONS AND EXPERIENCE 1. Company Profile Our legal company name is Hadley Tow. The company was founded in 1952 and has been providing tow service continuously since that time. In June of 2000, the company was incorporated in the state of California as FMG Inc. dba Hadley Tow. Mark Hassan is the sole owner. We propose to serve the City of Baldwin Park Police Department from our Baldwin Park office and tow yard, which is located at 12793 E. Garvey Avenue, Baldwin Park, California, 92706. We opened for business at this facility in 2004. Recently, we purchased property across the street at 12819 Garvey Avenue, and we are in the process of remodeling and expanding. Our corporate office is located at 11819 E. Hadley St. Whittier, California, 90601. In addition to our Baldwin Park and Whittier office and yard, Hadley Tow has three facilities at the following locations: • 15176 Whittram Ave. Fontana, CA 92335 • 818 East Walnut Street, Santa Ana, CA 92701 • 1090 N. Parker St. Orange, CA 92867 2. Tow Services and Business Name Hadley Tow is the only towing service which we operate in California. Hadley Tow has been in operation continuously since 1952. As noted above, in 2000, the company was incorporated in the state of California as FMG Inc. dba Hadley Tow. 3. Bankruptcy Filing Neither Hadley Tow nor Mark Hassan have filed for bankruptcy protection while operating under a towing service contract. 4. Similar Work Experience Our company serves many law enforcement agencies. We are currently under contract with the Fontana Police Department, Fullerton Police Department, and the Norwalk, Rancho Cucamonga, and Pico Rivera Sheriffs' Departments, providing towing for light, medium, and heavy duty vehicles, as well as vehicle storage and lien sales as appropriate. Additionally, we respond to traffic accidents, clear intersections, and tow and impound vehicles that are abandoned, parked illegally, or not registered. We are also on the CHP rotation in the communities of Baldwin Park, Santa Fe Springs, Santa Ana, and Rancho Cucamonga. We respond to CHP calls 24-hours a day, seven days a week, Proposal to provide Police Towing Services for Baldwin Park 1 Tig,x-ari Pir Sue ,ssz responding within the required response time to tow and store vehicles. Following are brief descriptions of this work experience along with contact information for the individuals that may be contacted regarding our performance record. Fullerton Police Department For the Fullerton Police Department, Hadley Tow provides an average of 1,200 tows per year, with a required response time of 15 minutes and an average response time of 10 minutes. Our current contract is a 3-year contract with a June 1, 2014 start date. Contact: Lenny Ledbetter, Towing Officer Fullerton Police Department 237 W. Commonwealth Fullerton, CA 92832 (714) 981-0311 Iledbettter@fullertonpd.org Los Angeles County Sheriff Norwalk For the Los Angeles County Sheriffs Department, Hadley Tow provides an average of 3,000 tows per year, with a required response time of 15 minutes and an average response time of 10 minutes. Our current contract is a 3-year contract with a November 21, 2013 start date. We have held a contract with the Los Angeles County Sheriff since the 1960s. Contact: Pat Maxwell, Commander Los Angeles County Sheriff's Department—Norwalk Station 12335 Civic Center Drive Norwalk, CA 90650 (951) 312-3882 pemaxwell@lasd.org Rancho Cucamonga Sheriff's Department Hadley Tow provides an average of 3,600 tows per year for the Rancho Cucamonga Sheriffs Department, with a required response time of 15 minutes and an average response time of 10 minutes. Our current contract is a 1-year contract. The contract start date is July 1, 2014. Contact: Deputy Geist, Tow Officer Rancho Cucamonga Sheriffs Department 10510 Civic Center Drive Rancho Cucamonga, CA 91730 Phone (909) 815-8558 Proposal to provide Police Towing Services for Baldwin Park 2 Sala 1952 Fontana Police Department Hadley Tow provides an average of 3,000 tows per year for the Fontana Police Department, with a required response time of 15 minutes and an average response time of 10 minutes. Our current contract is non-expiring. The contract start date is June 18, 2002. Contact: B. Heaviside, Motor Corporal Fontana Police Department 17005 Upland Avenue Fontana, CA 92335 (909) 350-7772 bheaviside @ fontana.org California Highway Patrol, Santa Fe Springs For the Santa Fe Springs office of the California Highway Patrol, Hadley Tow provides an average of 6,000 tows per year, with a required response time of 15 minutes and an average response time of 10 minutes. Our current contract is a 1-year contract with a June 1, 2013 start date. Our contract renews annually, and we have provided tow service to the CHP continuously since 1972. Contact: Officer Cesar Arias or Officer Orozco California Highway Patrol, Santa Fe Springs 10051 Orr and Day Road, Santa Fe Springs, CA 90670 Office: (562) 868-0503 (Officer Arias) Cell: (562) 665-4287 (Officer Arias or Orozco) Freeway Service Patrol Hadley Tow is also currently under contract with the Los Angeles County Metropolitan Transportation Authority to provide tow service to the motoring public known as Freeway Service Patrol (FSP). This service includes clearing the freeway of disabled vehicles for both traffic congestion reduction and roadside assistance to the public. Hadley Tow has provided light/medium duty FSP service to Los Angeles County MTA for over 10 years, and heavy duty FSP service for four years. Contact: John Takahashi, Manager of Motorist Services Metropolitan Transportation Authority—Freeway Service Patrol 1 Gateway Plaza Los Angeles, CA 90012 (213) 446-1465 Proposal to provide Police Towing Services for Baldwin Park 3 grantini Sure 1952 takahashij@metro.net Auto Club of Southern California (AAA) Hadley Tow is one of the largest AAA tow service providers in Southern California. For AAA, we provide service to the cities of Anaheim, Buena Park, Costa Mesa, Fullerton, Newport Beach, Orange, Whittier, Santa Fe Springs, Fontana and La Mirada. This service includes 24-hour dispatch, seven days a week on both highways and local.streets. Contact: Richard S. Howard CSR Supervisor of Customer Service Automobile Club, Costa Mesa Office 3350 Harbor Boulevard Costa Mesa, CA 92626 (714) 424-8194 (cell) howard.richard @ aaa-calif.com 5. Qualifications, Experience and Abilities Overall Qualifications Hadley Tow is highly qualified to provide towing services to the Baldwin Park Police Department. First and foremost, we have a long history of providing towing service for law enforcement — more than 60 years. Over the years, we have grown to serve a range of law enforcement agencies, and we understand there are many variables in providing towing services and are experienced dealing with different type of accident recoveries, different volumes at different times of the day, and different types of vehicles such as loaded/off-loaded. In addition to our extensive experience, Hadley Tow offers several other unique capabilities. We currently own all classes of tow trucks, including Class A, B, C and D. We will not need to subcontract for any tow trucks. Each of our trucks have state-of-the-art GPS dispatching so that we are able to send our drivers information directly via MDT electronic communications, or via text to their cell phones. This dispatching system filters all incoming calls by zone. A Baldwin Park Police Department call will go into a special zone. The ETA of the tow truck on that call is flagged to ensure follow up. Public calls are separate from other calls, such as Baldwin Park Police Department, so that each call can be monitored closely and specifically for the required service. Hadley Tow is one of the largest tow providers in southern California. This means that at any given time, we have access to over 50 drivers and trucks that can be utilized (in addition to the dedicated trucks and employees that would be designated for the Baldwin Park Police Department contract) to meet needed towing services. In the case of a natural disaster or multi- vehicle accident that requires multiple response, Hadley Tow can call on our large pool of drivers and trucks to respond to Baldwin Park within the required time limits. Proposal to provide Police Towing Services for Baldwin Park 4 952 Additionally, we have layers of management, all of whom are trained at multiple jobs and who are able to provide immediate response to Baldwin Park Police. Because of these layers, the City will always be able to reach a skilled staff member when needed — from dispatchers, to drivers, supervisors and managers. Hadley Tow always has a live employee onsite at the Baldwin Park facility. We do not use an answering service, but have a live employee available to answer the phone 24 hours a day, seven days a week. We stage our drivers throughout the city to provide faster response time. Drivers do not go back to the yard after each call, but rather are poised to respond from locations throughout the city. We conduct surveys to identify the busiest locations for these staging areas, and would be pleased to work with the City to identify any staging areas desired by the Police Department. Finally, we understand that we represent the clients we serve. If we are awarded this contract, we know that we will be representing the Baldwin Park Police Department to the community, and will provide professional, courteous and safe service that will reflect highly on the City and the Police Department. Driver Recruitment and Training Hadley Tow is able to retain experienced and high quality employees because our employees don't think of working for Hadley Tow as a job, but as a career in which they can advance and be leaders in the industry. Our diverse towing operation provides all classes of towing ranging from service calls to heavy duty. Our dispatch center is equipped with state of the art communications and tracking equipment, and staffed with some of the most talented individuals in the industry. Our diesel technicians are certified and trained to handle all levels of vehicle inspection. As a result, our employees have a wide range of options for advancing within our organization. Since Hadley Tow is one of the largest tow operations in Southern California, we have access to over one hundred employees and we realize the necessity to keep our excellent staff so as not to have a constant turn-over. Therefore, we offer the following incentives for our drivers and key personnel: 1. Health Insurance (all employees and dependents) 2. Incentives for safe driving 3. Top pay for drivers (industry leader in driver pay) 4. Retirement Plan for Managers 5. Profit Sharing for Managers 6. Life Insurance for Managers 7. Paid Vacations Proposal to provide Police Towing Services for Baldwin Park 5 fon Sena 1952 8. Bonuses for all levels of employment Hadley Tow ensures our drivers are well-prepared. Each driver receives a minimum of 40 hours of in-house training covering the following topics: • lockout,jumpstarts, fuel delivery and service calls • hooking up different types of vehicles • towing different types of vehicles • towing crashed vehicles • backing up and maneuvering • learning the radio codes • use of radio communication while driving/towing a vehicle • truck inspections, daily logs, log books, and any required paperwork or invoicing We also require all new drivers to attend a customer service class called Highway Heroes, which is an 8-hour class with training about customer service, safety, how to act on the highways, and how to target and call in different vehicles. The course includes a video, and multiple scenario enactments that teach drivers how to achieve customer service satisfaction, how to calm angry motorists and how to avoid road rage. Further, prior to employment at Hadley Tow, all drivers must successfully pass a driving record and criminal history background check, and submit to fingerprinting at a Live Scan facility and be cleared for driving our tow trucks. We also have new employees "shadow" veteran drivers (or dispatchers or office staff) to ensure that our drivers are well-prepared and confident in the provision of service. In addition to the initial training required, all drivers must complete an 8-hour refresher course annually that includes topics such as customer service, lock-out, recovery, and updating drivers about new towing procedures and vehicle models. Safety We require all drivers to participate in daily safety briefings by management and monthly safety trainings, wherein we provide them with any industry standard updates. Every other month (part of our monthly trainings), we bring in a State-certified trainer to conduct operator proficiency light duty training (an 8—hour course: 4 hours in classroom and 4 hours of hands-on experience). We host the class at our site, and invite other tow companies to send their employees to fill up this class which teaches employees the safety ratings, capabilities, and overall "dos and don'ts" of towing. This class includes a hands-on experience where trainees upright and sling a roll-over, dolly vehicles, and learn lockup procedure. The class includes a test at end of training, with 85% required to pass. Qualifying participants receive a certificate. Proposal to provide Police Towing Services for Baldwin Park 6 sasee ,ssz We enforce a zero tolerance drug and alcohol policy, which includes pre-employment testing, "for cause" testing, and post-accident investigation testing. All drivers are required to participate in our drug and alcohol program. Hadley Tow maintains a contract with Health First, an authorized laboratory certified by the U.S. Department of Transportation, to serve as our alcohol and drug testing program coordinator. Our commitment to a drug/alcohol-free workplace is evidenced by the random testing conducted for all our drivers. Twice a month, Health First randomly selects employees to be tested. They notify us of the employee names, and we dispatch the drivers directly to the Health First Clinic for testing (providing back-up drivers to fill in during the testing). Also, any employee thought to be working under the influence of alcohol or drugs is immediately removed from performing any further duties and sent to our medical clinic for confirmation testing. If a driver receives a positive drug/alcohol test or refuses to take a drug/alcohol test, they are immediately terminated. Hadley Tow also participates in the DMV driver pull notice program. When a driver is hired, they are added to the DMV pull notice program which allows us to monitor their driving record. This program provides the driver's driving record at time of initial employment. An update of each driver's record is provided once a year, or whenever there has been a change. Whenever we receive a DMV notice of a change to a driver's record, the notice must be reviewed and initialed by the manager. In this way, we ensure that no drivers are a liability to the company or a hazard to the public. Depending on the violation, appropriate action is taken (for example, if a driver has received a DUI, they are immediately pulled off duty). If a driver has a moving violation, this is investigated and we confer with our insurance company. If a driver has more than three violations, they are not allowed to drive. Because the DMV pull notice program may take up to 10 days to provide information, we also maintain a contract with a company called Samba who assists us in expediting a 24-hour turn around for complete driving records and notification of any change in driver records. They also email us notification when driver's license is expiring. Samba maintains the record-keeping database, which Hadley Tow can access remotely at any time. All employees are also issued uniforms that meet safety regulations. Hadley Tow's employee uniform consists of blue pants with reflective tape, a blue button down shirt, a Safety Vest, steel- toed boots, and a Plastic ID badge with a photo ID. Employees are not be allowed to work without the proper uniform and ID badge, and employees who are no longer employed by Hadley Tow are required to turn in their uniforms and badges immediately upon termination. Customer Service Hadley Tow is committed to excellence in service. Our employees receive training on providing quality service as part of orientation training, as well as refresher training yearly. We have been a provider of AAA tow service for many years, receiving the highest customer service ranking out of 350 AAA contractors. We teach our drivers not only how to tow property and safely, we also teach them how to provide excellence customer service. In addition to training, we have in place Proposal to provide Police Towing Services for Baldwin Park 7 iiizzy Saga 1952 cash incentive programs for driver safety and customer service, as well as dispatch and office staff customer service. Managers participate in classes three times a year related to provision of service, called "Committed to Excellence." We seek and listen to customer feedback as a way of continual quality improvement. We conduct customer surveys, including follow up phone calls, asking if customers were satisfied with service and ways to improve service provision. We believe that our service record speaks for itself: we have received the highest customer service rating from AAA. This is the result of our commitment to providing high quality customer service and creating a culture of excellence which includes training, ongoing refresher courses, and incentives for performance. Vehicle and Equipment Inspection Hadley Tow is committed to providing safe, reliable tow equipment and the highest level of service to the motoring public. Our drivers perform a daily vehicle inspection which is reviewed by the Lead Driver before the vehicles start their shift. If the manager identifies a truck that needs body work, supplies or a wash, he will immediately send that truck for repairs, a wash or will re-stock, and will deploy a backup truck if necessary to ensure there is no lag in service. In addition, each truck receives a weekly inspection. During this weekly inspection, mileage is logged and equipment is reviewed. In addition to restocking any equipment, the trucks are given a safety review to make sure the trucks are properly maintained, including a check of tires and lights. Finally, we use an outside vendor to conduct a 90-day BIT inspection, where each truck receives a comprehensive inspection and maintenance review, including engine, brakes, suspension, lights, tires (removed from truck and inspected), belts, hoses, cables, and all equipment. We maintain records of inspections for each tow vehicle on site at our facility. We have an adequate supply of back-up vehicles so that if a driver or manager observes something missing from a truck, or needed maintenance, we can pull that truck immediately and send it to our shop for parts or repair without any disruption in service. Hadley Tow has our own 4,000 square foot parts department which stocks every item that is required to equip a tow truck, minimizing "down time" for vehicles undergoing maintenance. We stock dealer, factory parts ensuring top quality and warranties. Our trucks also meet regulatory compliance. Managerial Philosophy Hadley Tow ensures the provision of high quality services through our business model. Our company motto is Performance not Promises. We accomplish this through utilizing state of the art technology and equipment, maintaining our vehicles and facilities, hiring experienced, qualified, and trustworthy staff, and providing them with both initial and ongoing training. Our goal is to work with municipalities—and to exceed their expectations, through our efficiency, customer service, and extensive training. Proposal to provide Police Towing Services for Baldwin Park 8 jer s,;<ce vvsz Hadley Tow's business model is built on a foundation of three pillars, which enables us to achieve customer satisfaction and performance excellence: 1) Quality Service; 2) Financial Strength; and 3) Employee Satisfaction. Quality Service We know the reason our company has thrived for so many years is because of our service. Our trucks are where they are supposed to be, when they are supposed to be, with drivers that are courteous, professional and competent. We are proud of our fleet of tow trucks which, as a representation of our company, we keep clean, well-maintained, and safe. We conduct regular preventive maintenance on all our vehicles, and have our own body shop and warehouse stocked with the necessary items for a fully equipped tow truck. All of our vehicles are equipped with radio communication, and GPS locating system. This allows us to monitor vehicles when they are on the road. Further, we keep strict accountability of our vehicles, which are checked in and out of their designated parking spots by a lot supervisor. Financial Strength Hadley Tow is financially sound, with no planned changes to our ownership or other events which would adversely impact the financial stability of Hadley Tow. Our company has consistently been profitable, and we have grown over the years from a single office to the six Southern California locations out of which we operate today. We have no pending bankruptcy proceedings, litigation, office closures, or mergers. Given our excellent fiscal status, we have the financial wherewithal to provide the Baldwin Park Police Department's desired service. Hadley Tow maintains quality and budgetary control using a hands-on management approach. Main budgetary expenditures are approved, negotiated and handled through the owner of the company. Employee Satisfaction Hadley Tow is able to retain experienced and high quality employees because our employees don't think of working for Hadley Tow as a job, but as a career in which they can advance and be leaders in the industry. Our diverse towing operation provides all classes of towing ranging from service calls to heavy duty. Our dispatch center is equipped with state of the art communications and tracking equipment, and staffed with some of the most talented individuals in the industry. Our diesel technicians are certified and trained to handle all levels of vehicle inspection. As a result, our employees have a wide range of options for advancing within our organization. B. METHOD OF APPROACH 1. Response Time, Office/Yard, 24-hour Availability and Reporting Response Time Hadley Tow commits to responding to tow requests within 15 minutes of receiving the request at Proposal to provide Police Towing Services for Baldwin Park 9 5!<e 1952 Dispatch. Hadley Tow will dispatch Tow Equipment, providing adequate dispatch staff to receive and respond to tow requests twenty-four(24)hours per day, 365 day per year. Within 15 minutes of arriving on-site of a tow, and also within 15 minutes of the initial arrival of a towed vehicle at the storage yard, Hadley Tow will record the following data: (a) The time the initial call for service was requested. (b) The time the Towing Unit arrived on the scene of the tow. (c) The time the Towing Unit arrived at the vehicle intake facility Hadley Tow can easily commit to meeting these time limits because these actions occur immediately, generally within a minute of the activity, and are entered automatically into our computer program. Our system adds one additional item of data, which is the time when the dispatcher sends the Tow Truck out to the call. Our process is as follows: (a) Immediately upon receiving a call, our dispatchers type the information into our computer program and the computer automatically generates a record of the time the call is received as well as a call number, by which the tow service is tracked. (b) Dispatch also types in when the Tow Truck is dispatched — which creates another computer-generated time track tied to that specific call number. (c) The driver lets Dispatch know when he has arrived on the scene. This time is linked through the computer to the call number. (d) When the Towing Unit arrives at the vehicle intake facility, that time is immediately added to the tracking via the call number. As mentioned above, we will stage drivers throughout the city to ensure we can meet these response times. Additionally, it is our practice to stagger driver shifts (start times) so that we always have drivers on the clock. There are always drivers standing by, 24/7, which allows to be confident that we can meet these response times, which are well within the required time limits established by the City. Business Office/Storage Yard Our business office hours match those of the clients we serve. We operate our business office in Baldwin Park from 8 a.m. to 5 p.m., which allows us to accommodate releases for the Baldwin Park Police Department. Hours and charges are posted both inside the business office as well as on the exterior of the office. The Baldwin Park facility is located within the City limits, approximately 2.5 miles from the Police Department. 24-Hour Availability Hadley Tow will respond promptly to any request by the city for towing services, 24 hours a day, seven days a week, 365 days a year. As noted previously, we have an employee on site at our Baldwin Park facility around the clock (day and night drivers). We also have a live person answering phones 24 hours a day, seven days a week. Proposal to provide Police Towing Services for Baldwin Park 10 Scree 1952 Reporting Requirements Hadley Tow is capable of providing all the reporting requirements as outlined in the RFQ. We use a software program called DaTow to maintain detailed electronic records. DaTow assigns a unique, system-generated call number when a service request is received. All information related to a tow is tied to its unique ID number, and is searchable in DaTow. Our drivers have manual, written tow slips (carbon copy provided to the customer) which are entered by our Dispatch Center immediately. The driver contacts Dispatch while in the field, and Dispatch enters the data, in essence, in real time. Towed vehicle information is entered into the system immediately upon arrival of the vehicle. With this system, Hadley Tow can provide a daily record containing all the information required in the RFQ. We track the date of the Tow Request, the vehicle make, model, license plate number, and VIN, the nature of service, time and location, tow truck operator handling the call, itemized total charges, and the current status of the vehicle. We are able to prepare the required franchise fee reports as detailed in the RFQ including the annual and monthly franchise fee reports and lien sales. If desired by the Baldwin Park Police Department, Hadley Tow will create an interface between DaTow and the City's TMS so that the city can access these records at any time. We are able to run customized reports for the City as requested, and/or the City will also be able to run reports directly from the system if desired. 2. Emergency Contacts In the event of emergency, the following individuals may be contacted at any hour. Mark Hassan, Owner and General Manager Cell Phone: (562) 824-9759 Lucas Weaver, Operations Manager Cell Phone: (714) 717-4953 or Office (626) 653-0454 3. Policies and Procedures Release of a Vehicle Our process for release of a vehicle complies with all vehicle and civil codes related to release of stored vehicles. First, we verify ownership of the vehicle as well as documenting that we have the proper release form from the Baldwin Park Police Department. Prior to releasing a vehicle, we confirm that the individual picking up the vehicle is a licensed driver. Access to Vehicles Unless a vehicle is under evidence hold, we provide all registered owners access to their vehicle during normal business hours. When a customer comes to the front window, we verify their identification and ownership. Our towing software has a database which includes the pertinent Proposal to provide Police Towing Services for Baldwin Park 11 SW ,ssz data about the owner and vehicle. The owner signs in, and indicates the reason why they want to access the vehicle. We print out a sheet that is dated and time-stamped, upon which we document the reason for the visit. If the owner wants to cover the vehicle or provide other protective measures, one of our staff members escorts the owner to the vehicle and assists as necessary. If an owner wants to remove items from the vehicle, we require them to list the items they are removing on the print-out form. Items must be loose and cannot be attached to the vehicle (such as custom wheels). Owners are required to sign a release of personal property and a promise to pay. Insurance company representatives are also allowed to come on to the property and photograph or take notes about the condition of the vehicle. We also escort these individuals to the vehicle location on site. Investigators/non-owners would need a letter from the owner authorizing their access to the vehicle. If an individual cannot visit during normal business hours, we will accommodate these customers by appointment only. Every action is recorded both in hard copy as well as electronically in our software system so that we have a record of it, including the name of the person who is accessing the vehicle and the purpose of the visit. Determining whether a Vehicle was Damaged or Stolen We follow a thorough process for intake of vehicles which minimizes improper handling and assists with determination of vehicle conditions. In addition to the inventory completed by the CHP 180 form, Hadley Tow conducts a secondary inventory report of each vehicle when it arrives at our facility. This secondary inventory occurs with a yard manager present, and the yard manager signs off and approves the secondary vehicle inspection report (visible dents, scratches, etc.) We take photos of all four sides of the vehicles before towing, as well as once the vehicle arrives at our facility to document proof of the condition of the vehicle when towed in. This way, if there is a complaint, we can easily determine whether or not the claim is valid. Further, if desired, we provide customers with a demonstration of how the vehicle was towed, so we can explain to a customer what would have been done with the car as it was hooked up/towed. We also conduct a vehicle inventory daily. If a vehicle is stolen, we notify the police department immediately. If a customer makes a damage claim, or if a vehicle is damaged after arriving at our yard, we notify the Police Department immediately (and the owner if damage occurs at our yard). If a claim is verified and needed repairs are minor and the owner agrees, we will obtain the repairs on the customer's behalf. If the customer does not want Hadley Tow to handle the repairs directly, we ask them to obtain three bids for repairs and we will select one and issue a check for the amount of the repairs. If significant repair work is needed, we report the claim to our insurance company and they coordinate the repair work. We keep complete records of claims and repairs, separating out in-house repairs versus insurance claims/repairs. Proposal to provide Police Towing Services for Baldwin Park 12 Da"7952 We give the customer benefit of doubt and want our customers to be pleased with our service. If there is even a 50% chance that a customer claim of improper handling is valid, then we honor their claim and provide restitution for damage or loss. Determining whether Private Property was Damaged In the case of private property, we follow a similar process. We investigate the claim and make restitution to the owner or restore the property if the restitution is minor. If it is a more significant claim, we would forward it to our insurance company to address. Informing a Vehicle Owner about their Vehicle Our process for informing owners when we have their vehicle at our facility is this: We send out notices to all registered owners and legal owners, using certified mail, indicating that Hadley Tow is in possession of the vehicle. We provide information on where the vehicle is located, how to reach us, and the amount owed. We also report on the value of the vehicle: its worth over or under the$4,000 threshold which we value based on the Police 180 report. Receiving/Resolving Complaints When we receive a complaint from the public, a manager or the owner is immediately assigned to resolve the issue. Every customer complaint is handled on a case by case basis, and is investigated within 24 hours. If the complaint is generated during office hours, we address it immediately, including investigating the complaint and identifying options for resolution or corrective action if needed. If, during our investigation, we find that more time is needed to review the complaint, investigate the situation and assess alternatives to address the complaint, then the manager or owner will notify the individual that additional time is needed. Changes in Policy/Procedures If there are changes in the law or government policy pertaining to vehicle towing regulations, our company policies and procedures will follow suit. We post any changes related to the public at the release window of our facilities, and train our drivers and employees at a staff meeting, with reminders via email or text messages. 4. Methods of Payment Hadley Tow accepts cash or credit card payment with a valid identification. We will also accept a valid bank card. Any vehicle entered into our inventory is issued a log number by sequence. When a vehicle is released, a computer-generated invoice is created. This invoice is generated only when the vehicle is released, in sequence, which helps to maintain control of the inventory. Vehicles will be released only to the registered owner with the original release form presented from the Baldwin Park Police Department. Hadley Tow uses AT Systems for our cash management. AT Systems' hardware, software, Proposal to provide Police Towing Services for Baldwin Park 13 s sz change control, and hardware support provide an easy, efficient way to handle cash. The AT Systems equipment serves as a secure in-store cash management system with the ability to print daily report information. The system is based on the idea of"levels of security." Each user level, Cashier, Supervisor and Managers have separate levels of security. At any level, users can make cash drops that are read and recorded by a Bill Reader. Cashiers no longer have to write down the amount of their cash drops. The unit counts it for them. The unit also records the total deposit for each user. By using this cash management system, we are able to securely control the cash in our store and prepare accurate deposits for the bank in a highly efficient manner (which allows us to spend more time with our customers and not counting and balancing money). Every transaction is time- stamped and automated so there is no possibility of lessening the storage amount or overcharging the public. We are also equipped to process credit cards. We only accept checks from certified businesses, not public checks. As described above, every invoice/transaction is dropped into the bottom portion of the money machine which serves as a safe. The Office Manager prints a report,from the day till system and gets a report from the AT Systems machine. This machine operates like a drawer, with ability to close out a shift, and balance cash, checks and credit card transactions. 5. Record Keeping Tools and Methods As described previously, Hadley Tow uses a software program called DaTow to maintain detailed electronic records. DaTow assigns a unique, system-generated call number when a service request is received. All information related to that tow is tied to that unique ID number, and is searchable in DaTow. Our drivers manually written tow slips (carbon copy provided to the customer) get entered by our Dispatch Center immediately: the driver contacts Dispatch while in the field, and Dispatch enters the data,- in essence, in real time. Towed vehicle information is entered into the system immediately upon arrival of the vehicle. With this system, Hadley Tow can provide the Baldwin Park Police Department complete reports, tailored to the department's specific needs, as often as desired—daily, weekly or monthly. If desired, we can provide the Baldwin Park Police Department access to electronic records through a VPN (virtual network) which would provide secure and seamless web based access to Hadley Tow's records for Baldwin Park Police Department towing activity. In.terms of vehicle accountability, upon arrival at storage, pictures are taken of every vehicle to avoid any disputes about damages. In addition to the Police Department's 180 itemized report, Hadley Tow conducts an inspection as well. The two inspections and photos are uploaded into our database. The vehicle is marked on the windshield with a stock number (log numbers) and parked in a designated spot. All paper work, including the Police 180 report is turned into the office, and the vehicle is entered into inventory (storage, dates, and charges are entered automatically through our computer program). The Yard Manager has access to the computer Proposal to provide Police Towing Services for Baldwin Park 14 Saga 1952 files; the office staff does the data entry. The Yard Manager conducts an inventory check daily, and no vehicle is released from yard unless authorized by the office with the proper release form. C. FACILITIES AND EQUIPMENT 1. Vehicle List Hadley Tow proposes to use six tow trucks to service this contract. All vehicles are owned by Hadley Tow and no subcontracting is required. The vehicles proposed to service the City of Baldwin Park Police Department include the following: Hadley Tow Truck Year Make/Model Description Number 501 2014 Hino Hybrid Flatbed 502 2013 International Flatbed 503 2008 GMC 5500 Wheel Lift 504 2008 GMC 5500 Wheel Lift 505 2008 GMC 5500 Wheel Lift 151 2008 Peterbilt Heavy Duty Wrecker 2. Dispatching Hadley Tow has two-way Kenwood radios installed in all tow trucks from which our drivers are able to talk on a real-time basis, live with the base at the facility. Hadley Tow maintains our own frequency so that there are not disruptions and no one can listen in on the calls. All of Hadley Tow's vehicles are also equipped with two-way messaging (MDT) with which they can communicate with the Dispatch Center. All vehicles are also be furnished with a GPS locating system (we use Teletrac). This allows dispatch staff and the operations manager to identify where the trucks are at all times. Teletrac's templates make it efficient for a driver to indicate the status of service. For example, when driver arrives on the scene of a tow, he doesn't have to enter the full text "I arrived," but rather can enter a short code attached to the template alerting dispatch that the driver has arrived. If a driver does need to document activity at the scene, they are able to type a full paragraph into Teletrac. Additionally, each of our vehicles are furnished with a GPS locating system (we use Teletrac). This allows dispatch staff and the operations manager to identify where the trucks are at all times. Teletrac's templates make it efficient for a driver to indicate the status of service. For example, when driver arrives on the scene of a tow, he doesn't have to enter the full text "I arrived," but rather can enter a short code attached to the template alerting dispatch that the driver has arrived. If a driver does need to document activity at the scene, they are able to type a full paragraph into Teletrac. Proposal to provide Police Towing Services for Baldwin Park 15 iii*32161-11. 3. Facilities As noted above, Hadley Tow will serve the Baldwin Park Police Department from our Baldwin Park Yard and Office, which is located at 12793 E. Garvey Avenue, Baldwin Park, California, 92706. This facility is within Baldwin Park city limits and is approximately 2.5 miles from the Police Department. It has space to store 100 vehicles in the outside storage space and secured, inside storage space for up to four vehicles required for police impounds/evidence. This facility also has office space that completes all the administrative functions, locally, as required to tow, conduct intake, store, and release vehicles. We have purchased property across the street from our current Baldwin Park yard, at 12819 Garvey Avenue, and we are in the process of remodeling and expanding. At present, we will use this property as the secondary storage lot. Once the remodeling is completed, will make this the primary yard, with the 12793 Garvey property becoming the secondary lot. The 12819 Garvey Avenue property has space for storage of up to 250 additional vehicles. Our Whittier corporate office and yard is able to provide any additional administrative functions as needed to support the Baldwin Park yard and office. Additionally, our Whittier facility has a full maintenance shop with the necessary equipment and trained mechanics to service our vehicles. 4. Facility Security Hadley Tow's Baldwin Park facility has the following security measures in place: The yard is fully enclosed by eight-foot tall perimeter fencing, topped with barbed wire. There is security lighting located throughout the yard, as well as indoor and outdoor surveillance cameras. There are double gates separating the front lot from the impound lot. We have staff onsite at all times (24 hours), including one driver at night for both security and response time. Proposal to provide Police Towing Services for Baldwin Park 16 EXHIBIT D GENERAL QUSTIONNAIRE REQUIRMENTS FOR POLICE TOWING SERVICES Please give specific answer for questions that require an explanation.Use additional pages if additional space is needed. Name of Company: kADL -row A-24_Name of Contact Person: M 24_ t4 A sSPct\ Name of Owner/President: M A 5 S A N Contact person phone number: (5(i 2) St 2 + -- 'U 5 9 Business office address: 13 Al.-D W J rJ 'PPtAc , 0-1°f 5 E_ G Pc12-\E i Ave Ps 00 t+ • PP Q K \ CA ci 270(n oC; vJ H- '-rn E12 HS I e , I LC 5 i. 11\1 I h lfl EY2—,c,A- ob 0 I Tow Yard address: J 2:7 61 3 E . 6 Mu ENf E g NIL Dvc ) NJ Pmt, c A 9'270k, same, as abrnfe-) 1. Are towing services available on a 24/7 days a week basis? YE s 2. Do you have a valid and current DMV Certified California Motor Carrier Permit? '{ S ID# 016195i2— 3. Is the business certified to tow vehicles for the California Highway Patrol? 4. Is the business office and tow yard located within Baldwin Park? \ ES 5. How far is the business office and tow yard located from the Baldwin Park Police Station? 2. 5 jb1 LE S ( D 2v.d C H c.I-(- r 1 64) 6. Do you participate in the DMV Employer Pull Notice(EPN) Program? E5 7. Does your storage area meet the requirements of the agreement? �✓;S ; I OD 5? sT272 6 E Pugs 4 1P\i cit-i3 std 8. Is your storage facility accessible twenty-four(24)hours a day, seven (7)day a week? V 9. Do you have a secondary storage facility? \-c S If yes, provide the address and distance in miles form the business and the Baldwin Park Police Station. D[ Sao 12-3o Y RPG ETheA Ti IS /rci2.osS ?PIC-4 o Yfv-D A—l� I Zg I o Alcu i /cJ E IT 1 S A-LS o s4i"u R o kA M 614 2a 5 -j,4 a s�� a h \-Fl M i \ i b Dw c 1c-- Po U c.>= SI A�—1 o 6 A-N D P`DTP\ ,e1T- (a c ro s s ew DACE � Y �D jesiNr • itsk, . ilir 1 C 'J N C 0 R P 0 R 4 T E 01414 let. lab • P.O. Box 67 F r1 4 , ff9P/ ��� ,A'ffi4f,77 (626) 334-1383 Glendora, CA 91741 N`:F o o ° 4-41.-°1- 4. TWA! '\�e 4 (626) 914-1841 1045 W. Kirkwall P --�; 5.,e • Azusa, CA 91702 , , - Fax Fax (626) 334-1175 S J�[���Afr .4<^ �� 3 1 :4+53s .c,'f it u+ `, s. 3 z-i 1,q <i '- tG rn Parr'CA�917O3 sf ,,, �. `4 Z a'# a < e sx xy ai ''' Dear Sirs, - We wish to take this opportunity to thank you for the invitation to participate in your Request for Qualifications for the City of Baldwin Park. Jan's Towing Incorporated agrees to comply with terms and conditions set forth in the Baldwin Park Code of Ordinances Official Police Tow Trucks Services as well as all Attachments and Exhibits. As per our agreement with other local cities,Jan's Towing, Inc. is committed to working with city officials to comply with all of the requirements established by the police department and the community. Jan's Towing, Inc. provides towing and storage for the Automobile club of Southern California, United States Forestry Department, City of Arcadia, City of Azusa, City of Irwindale, City of Covina, City of Glendora, Los Angeles County Sheriff's Department in the City of Duarte and the San Dimas office, California Highway Patrol's Altadena and Baldwin Park Offices. Jan's Towing, Inc. has maintained an excellent safety record and has provided top quality service to its customers since its inception over 35 years ago. Our company offers specialized equipment which would be made available to your city at no additional costs such as two Emergency Response Units that have been used in traffic control, crime scene investigation, check points, etc. Mountain Recovery Vehicle, ADA transport vehicle, light towers, arrow board, generators, etc. Respectfully, - Jan Qu. kenbush (626) 233-1670-Cell Jan's Towing, Inc. Enclosures OFFICIAL • 24 HOUR POLICE TOW Roadside Assistance ROAD SERVICE Provider Response to Request for Qualifications ( RFQ) A 1.Jan's Towing, Incorporated a California Corporation The corporate and local office address is: 1045 West Kirkwall Road Azusa, CA 91702 This location opened in 1999 Jan Qualkenbush is the sole executive officer of the corporation. 2.There are no other towing companies operated by Jan Qualkenbush orJan's Towing, Inc. 3.Jan Qualkenbush nor any of his business managers have filed for bankruptcy protection while operating a towing contract. 4.Jan's Towing, Inc. provides towing, lockout(unlocking vehicles), tire changes, fuel delivery,jump starts, storage, secure evidence towing and storage, lien sales, property releases,vehicle releases, Check point set up, heavy duty towing, off road recovery, heavy duty recovery, emergency command post, crime scene lighting, 24 hours a day seven days a week live dispatch to the following Law Enforcement Agencies: Altadena California Highway Patrol 2005 to present Officer Delos Reyes (626)296-8100 Baldwin Park California Highway Patrol 1990 to Present Officer Duran (626)338-1164 Arcadia Police Department-2007 to Present Chief Guthrie (626)574-5121 Azusa Police Department 2001 to Present Chief Gonzales (626)812-3200 - Covina Police Department 2002 to Present Chief Raney • (626)858-4413 Glendora Police Department 1991 to Present Chief Staab (626) 914-8250 4. Continued Irwindale Police Department 2001 to Present Chief Miranda (626) 962-3601 San Dimas Sheriff's Department 1998 to Present Captain Slawson (626)332-1184 Temple City Sheriff's Department 2000 to Present Captain Fennel Jr. (626) 285-7171 5.Jan's Towing, Inc. is a family owned business that has been providing contracted towing service for nearly 25 years to local law enforcement agencies.All of our Drivers are professionally trained by the Automobile Club of Southern California (AAA) and the California Tow Truck Association (CTTA). The complete staff at Jan's Towing has passed background checks and participates in random drug and alcohol testing. We offer a fleet of over 30 vehicles and a staff of over 40 full time employees. Our fleet consists of service vehicles, wheel lifts, flatbeds, medium duty wreckers, heavy duty wreckers, tractors, a landoll trailer, Military recovery vehicle, and a rotator. With over 40 full time employees we operate a professionally trained staff 24 hour a day 7 days a week in complete compliance with all hours of service and payroll laws. Jan's also has specialized equipment available to offer such as a street sweeper for accident cleanup, a vehicle equipped with a wheel chair lift for the safe transport of disabled motorist, 2 emergency response units to assist with check point set up and as an emergency command post, light towers, arrow board,generators, motorcycle trailers and an enclosed flatbed for the secure transport of evidence vehicles. B 1 Jan's Towing operates its drivers and dispatchers on a rotating scheduling allowing us to offer a complete staff 24 hours a day seven days a week. Our office hours are 8:00am to 5:00 pm seven days a week including holidays. After hours for property and vehicle releases are available as well. Our dispatchers document all calls for service with a hand written call slip and that information is entered in our data base which can be converted to accommodate the required reports. 2.Jan Qualkenbush—Owner (626) 233-1670 (626)931-9312 Susan Dunken—Office Manager (626)428-8702 (626)536-4541 Chad Barum- Driver Supervisor (626) 255-4544 (707) 372-5355 Ernie Pinzon- Heavy Duty Supervisor (626) 931-9221 (626) 899-5412 Mike Saenz- Night Supervisor (626)394-1386 (626)484-4189 3. A. For all vehicles stored or impounded by the Baldwin Park Police department Jan's Towing, Inc.would require the written release from the police department and would release the vehicle with proper identification to the authorized party. For vehicles that do not require a written release we would verify current ownership and release the vehicle to the current owner with proper identification. B.Jan's allows current owners with proper identification access to their vehicles during normal business hours free of charge at such time they can remove personal property,take photographs, and cover their vehicle. We allow the current owner to authorize additional persons to inspect their vehicle by completing an authorization form and returning it with a copy of the owners drivers license. We do not allow unauthorized persons access to vehicles. C&D For all vehicles stored or impounded our drivers complete a prior damage and a complete vehicle inventory report. This report used in conjunction with the stored/impound report provided by the impounding agency is used in claim investigations for any damages or missing property claims. Upon completion of the investigation should Jan's Towing be at fault restitution is made immediately to the owner of the vehicle. E. Jan's Towing, Inc. utilizes Denco Lien Sales to conduct liens on all vehicles stored after 72 hours. This notice is mailed to all registered owners, legal owners and interested parties on file with the California Department of Motor Vehicles. This notice will inform all interested parties where the vehicle is, what the charges are, a potential sale date, and how to prevent the sale. F. In our lobby we have a copy of our customer complaint policy posted for all customers to review. Any customer wishing to file a complaint can ask the release clerk for a customer complaint form, the customer completes the form returns it to the release clerk and a supervisor or manager will return their call and resolve the issue. 4. Jan's Towing accepts cash and credit cards (Visa, Master Card, Discover and American Express). 5. From the moment a call comes in a call slip is opened containing the name of the agency requesting the tow, the date and time,the location, any vehicle information available,and the driver assigned to the call that information is then entered into our data base. The driver then completes an invoice with all of the vehicle information, dispatch,97 and 98 times, location of pick up. The drivers information is then entered into the data base. For all tows we have a computerized and hand written record. All records are stored on sight for 7 years. C-1 1984 American General Military Recovery 2008 GMC5500 Wheel Lift-5 ton boom lift 2010 Hino 338 Medium Duty Flat Bed 2012 Hino 258 Flatbed 2012 Hino 258 Flatbed 2008 Peterbilt NRC Rotator 2013 Peterbilt Vulcan V70 Heavy Duty Wrecker 2013 Hino Hybrid Flatbed 2013 Hino Hybrid Flatbed 2013 Hino Hybrid Flatbed 2012 Hino 258 Flatbed 2011 Hino 258 Flatbed 2014 Hino 258 Flatbed 2014 Hino 258 Flatbed 2014 Dodge D5500 Wheel lift-fits in underground parking 2014 Dodge D5500 Wheel lift-fits in underground parking 2009 Peterbilt 335 Flatbed 2006 Peterbilt 387 Tractor 2007 Landoll Trailer 435 2010 Kenworth Covered Flatbed 2011 Hino 258 Flatbed 2009 Peterbilt 388 Flatbed 2014 Hino 258 Flatbed 2014 Peterbilt V70 Heavy Duty Wrecker 2015 Peterbilt V24 5 ton boom lift 2015 Peterbilt V30 Medium Duty 2015 Peterbilt V100 Heavy Duty Wrecker 2015 Peterbilt 379 Tractor 2013 Mercedes Sprinter Wheel Chair Lift 2012 Toyota Tundra Street Sweeper 1993 Chevy Grumman Response Unit 1990 Chevy Step Van Response Unit 2 Direct connect radios, cell phone and tablets are used to dispatch calls from the dispatch center to the drivers. 3. Jan's Towing offers two locations: 1) Our Azusa office and storage facility is located at: 1045 West Kirkwall Road Azusa, CA 91702 This locations has storage lot capable of storing over 400 vehicles outside and over 30 inside. The evidence storage area offers cages to lock for high security hold. The perimeter is protected by walls and fencing over 6 feet tall with razor wire on top. The interior yard, and office is monitor by video cameras. Jan's Towing's Azusa facility is located just 2 miles from the Baldwin Park City Limits and 3.8 miles from the Baldwin Park Police Department. 2) Our second office and storage facility is in Glendora 134 North Valencia Street Glendora, CA 91741 This location can store 150 vehicles outside and 20 inside. The evidence are can provide secure lock up for high security cases. The perimeter is protected by fencing in excess of 6 feet tall with razor wire on top. This location is also monitored by surveillance cameras. 4. The Azusa facility is staffed 24 hour a day 7 days a week. The on duty dispatcher monitors the surveillance system. Access to the yard is by remote only. All visitors are escorted at all times. There are also dogs loose on the property at night. Jan's Towing hired Paez Security to provide additional security during the auction. LOCATION NUMBER ONE 1045 West Kirkwall Road Azusa, CA 1702 The Azusa location services the Cities of Arcadia, Duarte, Sierra Madre,Irwindale, The Temple City Sheriffs Department and The Altadena California Highway Patrol. The Facility is open Sunday through Saturday from 8:00am to 5:00pm including Holidays for vehicle and property releases. After hour's vehicle and property releases are available 7 days a week. Jan's Towing, Inc. offer 24 hours a day 7 days a week live dispatch from our dispatch center located at the Azusa facility. Our dispatch facility is equipped with state of the art technology that allows our dispatchers to locate the fleet to insure rapid response times. Security at this location is provided by 8 foot fencing surrounding the perimeter, lighting throughout the storage lot, camera surveillance,24 hours 7 days a week live security, and remote controlled entrance. The storage lot can accommodate over 500 vehicles outside and 50 inside. Inside storage is available for evidence vehicles with locking gates. There is a vehicle lift for investigation purposes. The evidence area is also under camera surveillance. LOCATION NUMBER TWO 134 North Valencia Street Glendora, CA 91741 The Glendora facility is located 5 miles east of'our Azusa Facility. This facility is open Monday thru Friday from 8:00am to 5:00pm, Saturday and Sunday from 8:00am to 12:00pm including holidays for vehicle and property releases. After hours property and vehicle release are available 7 days a week. Our Glendora facility services the cities of Covina, Glendora, The San Dimas Sheriff's Department, and the Baldwin Park California Highway Patrol Security at this location is provided by 6 foot fencing surrounding the perimeter, lighting throughout the storage lot, camera surveillance and remote controlled entrance. The storage lot can hold over 150 vehicles outside and 25 inside. Inside storage is available for evidence vehicle storage with locking gates. This facility has the ability to store a tractor trailer in the evidence area. There is a vehicle lift for investigation purposes. The evidence area is also under camera surveillance, Specialized Equipment Jan's Towing,Inc. offers a variety of Specialised Equipment. Jan's Towing recently added to its fleet an enclosed flatbed for the secure transportation of evidence vehicles and a street sweeper to insure prompt professional clean up at the scene of an accident. Brand new is our ADA service vehicle. This unit allows our company to safely load and transport the driver or any occupant of the vehicle being towed who may be confined to a wheel chair. This unique unit keeps our company and the communities we service in compliance with the requirements set forth by the Americans with Disabilities Act. We have two Response Units complete with generators for power,cones,barricades,signs,e-z up canopies,tables,chairs, and other supplies required for check point setup,emergency command post, or any other situation your community may need assistance with. Jan's Towing,Inc.has four American General M936 Recovery Units which can be used to recover vehicles that go over a canyon,ravine, ditch,etc.,over 1000ft down. There are two 2004 Kendon Motorcycle trailers available that Jan's Towing uses for the safe transport of motorcycles. Four light towers and one arrow board are also available,which can be used at check points, crime scene investigations,community functions or any where portable light is needed. We also offer several support vehicles with the ability to deliver fuel,change tires,provide jump starts,sell and install batteries,lock outs,etc. Proposal Franchise Fee Proposal Jan's Towing, Inc. is prepared to offer a 30% Franchise Fe on all gross revenue for ALL tows initiated by the Baldwin Park Police Department minus the lien sale fee and 15%on all Lien Sales over$500.00 Or Jan's Towing, Inc. is prepared to pay the 118.05 per vehicle towed and offer 20%of all gross revenue minus lien sale fees) received for all owner and resident requested towing, all vehicles Franchisee stores for thirty(30) days or more ("Extended Storage") and for all vehicles sold at lien sale for over$500.00. • Adjournment Jan's Towing, Inc. is a family owned business that has been servicing the San Gabriel Valley for over 30 years. Proudly, the company has grown from Jan being the sole driver with one tow truck, his morn Helen as his dispatcher operating out the garage of their family home to over 40 full time employees, a fleet of over 30 trucks and two locations, one in Azusa, and one in Glendora. Jan Qualkenbush is very civic and community minded. He believes strongly in giving back and encourages his company and employees to do so as well. Jan,Jan's Towing and its employees have participated in several events for the City of Baldwin Park and The Baldwin Park Police Department through the years and look forward to supporting the City of Baldwin Park in the future. We have received such awards as Business of the Month, Business of the Year, and Environmental Awareness Awards. Jan has been recognized as a Humanitarian of the Year, received several Nobility Awards, and Character and Ethics Awards. Several of our Employees have been recognized for their efforts and have earned Ambassador of the Year, Employee of the year and Employee of the month. Jan's Towing, Inc. offers a professional well trained staff, all of whom have passed background checks and random drug and alcohol screenings. All drivers are enrolled in the Department of Motor Vehicles Pull Notice Program and trained through the Automobile Club of Southern California and the California Tow Truck Association. ITEM NO. If Li STAFF REPORT �B4DIt* TO: Honorable Mayor and Members of the City Council HUB OF '� / A" THE �� FROM: Daniel Wall, Director of Public Wor� /U)( • SAN GABRIEL ., DATE: August 20,2014 2% VALLEY e t°0•4,_ i SUBJECT: ADOPTION OF RESOLUTION NO. 2014-030 AMENDING THE •'GO JAN01'� OFFICAL POLICE TOWING ADMINISTRATION FEE SUMMARY Resolution No. 2014-030 amends the official police towing administration fee in accordance with California Vehicle Code (CVC) Section 12110. FISCAL IMPACT This fee is revenue neutral and offsets the actual cost incurred by the Police Department in initiating a vehicle tow. RECOMMENDATION It is recommended the City Council adopt resolution No. 2014-030 by reading its title only and waive further reading, "RESOLUTION NO.2014-030—AMENDING THE OFFICIAL POLICE TOWING ADMINISTRATION FEE" LEGAL REVIEW This item has been reviewed by the City Attorney. BACKGROUND CVC Section 12110 requires that the fee from an agency initiated towing not exceed the actual cost incurred by the agency. The Police Department has conducted a time and motion study and determined that the administrative fee for police initiated towing should be $118.05 per vehicle. ALTERNATIVE If this fee is not approved, the current administrative fee of$111.55 would remain in effect. This current lower fee does not capture the full cost to the City for Police Department initiated towing. Attachment: 1. Resolution No. 2014-030 RESOLUTION NO. 2014-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING THE OFFICIAL POLICE TOWING ADMINISTRATION FEE WHEREAS, The CITY COUNCIL desires to revise the administration fee for Police initiated towing as set forth in Resolution 2008-016. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: The administration fee for police initiated towing shall be established by a time and motion study determining the actual police department cost per vehicle towed. A time and motion study determining actual police department costs is incorporated herein as Exhibit 'A'. The administration fee for police initiated towing shall be adjusted as adjustments are made to police department pay rates. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 20th day of August 2014. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES -- SS: CITY OF BALDWIN PARK _ I, Alejandra Avila, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2014-028 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on August 6, 2014 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK • EXHIBIT A Page 2 Compensation Rates Position Hourly Rate Benefits Total Chief of Police $74.51 $112.38 $186.90 Police Captain $64.82 $98 $163.55 Records Spec II $19.65 $9.47 $29.12 Finance Clerk $19.19 $9.39 $28.58 Sr. Finance Clerk $23.48 $10.21 $33.69 Calculated @ Hourly Rate for Step 7 Employee Time and Motion Rates for the Processing of the Towing Program Position Time Pay Rate Cost Chief of Police 15 minutes $186.90 $46.72 Police Captain 15 minutes $163.55 $40.88 Records Spec II 20 minutes $29.12 $9.70 Finance Clerk 20 minutes $28.58 $9.52 Sr. Finance Clerk 20 minutes $33.69 $11.23 Total Cost$118.05 All time and motion rates calculated at Pay Rate / 60 (for minutes) x Time • EXHIBIT A Page 1 Exhibit "A" Baldwin Park Police Department Processing Steps and Time for the processing of the towing program described in California Vehicle Code § 12110 to establish a towing franchise fee Processing Time for the Chief of Police: 15 minutes Steps Involved in the Towing Program: Review of the monthly towing report, to include the franchise fee check, and the review of the disposition of all vehicles towed/impounded during the month Processing time for a Police Captain: 15 minutes Steps Involved in the Towing Program: Review of the monthly towing report, to include the franchise fee check, and the review of the disposition of all vehicles towed/impounded during the month Processing Time by the Administrative Secretary (Records Spec. II): 20 minutes Steps Involved in the Towing Program: Delivery and deposit of the monthly franchise fee check with the finance clerk Processing Time for a Finance Clerk: 20 minutes Steps Involved in the Towing Program: Deposit of the monthly franchise fee check Processing Time for a Sr. Finance Clerk: 20 minutes Steps Involved in the Towing Program: Deposit of the monthly franchise fee check and verification of the deposit a ITEM NO. a STAFF REPORT 1 as= igA�D IYiy\ TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS HUB OFD A ` T"E i� FROM MARC CASTAGNOLA,AICP COMMUNITY n 5 LOPMENT MANA • SAN G-43iii L r • t` AMY L.HARBIN,AICP,CITY PLANNE• `�1, \co �sVAL:LE<''"wn \► iEO nNP /f DATE: AUGUST 20,2014 r__ SUBJECT: APPROVAL OF ADMINISTRATIVE POLICY#29 ENTITLED,"HEALTHY CORNER STORE POLICY". SUMMARY This report requests City Council approval of a Citywide Healthy Corner Store Policy establishing guiding principles and practices by providing information on healthy marketing strategies, healthy floor plans, healthy food signage, and healthy store settings to promote healthier eating, access to fresh produce and healthier foods, so that existing corner stores contribute to a healthy economy. FISCAL IMPACT It is anticipated that the implementation of this policy may have a minimal impact the General Fund in the form of staff time. RECOMMENDATION Staff recommends that the City Council adopt Administrative Police#29 entitled "Healthy Corner Store Policy. " 1 BACKGROUND Over the past seven years the City has strengthened its collaboration with the California Center for Public Health Advocacy (CCPHA), People on the Move (POTM), and the Baldwin Park Resident Advisory Council (BPRAC) through various state and federal grant-funded strategies. These grants have enabled the City to sustain comprehensive efforts aimed at increasing healthy food options and behavioral changes while decreasing unhealthy food options. Most recently in 2011, the City was awarded a competitive Community Transformation Grant, Healthy Eating Active Living Program Grant (CTG/HEAL) by the Los Angeles County Department of Public Health. These funds are a result of the Federal Affordable Care Act, with a goal to create healthier communities by making healthy living easier and more affordable. In general, the grant funds work related to nutrition, physical activity, and tobacco. A Division of the Los Angeles County Department of Public Health administers and oversees these grant fund to eight (8) grantees, including Baldwin Park. Of the grantees, Baldwin Park is the only jurisdiction working on access to healthy food through this respective grant. Healthy Selection Campaign In Baldwin Park, convenience and corner stores outnumber grocery stores and produce vendors 6:1. In order to improve the health of Baldwin Park residents, the City proposes creating incentives for local business to carry Administrative Policy#29 Healthy Corner Market Policy August 20,2014 Page 2 healthy options. This is especially important to impact what children in Baldwin Park consume, and can have a very positive impact on youth (individuals under 18 years of age)health. In 2007, People on the Move (POTM) conducted a community audit to review advertising practices in grocery, convenience and liquor stores located near schools throughout the city. Results of the audit showed that most of the stores and cash registers visited had some type of food and beverage product advertisement. However, the products advertised were typically alcohol (beer), sweetened drinks, sodas, candy, and chips. According to 25% of store owners or managers, the stores received payment from food companies to ensure product visibility. In most stores, chips, sodas, beer, and candies were displayed at the front of the store, while fruits, vegetables, water, and milk were in the back. In order to address the community audit findings, the POTM collaborative developed a "Healthy Selection Campaign" and partnered with local corner stores to provide healthier products, improve healthy product signage and assist with product placement and attractiveness. The campaign aims to help customers look more closely at the foods they are purchasing to make healthy selections a part of their daily life/routine. Goals for the Healthy Selection Campaign include decreasing the marketing of unhealthy foods, identifying healthy options in stores, increasing purchases of fruit, vegetables, meat, and poultry, and identifying stores willing to convert to healthier store floor plans. Corner Market Conversion Project After developing the "Healthy Selection Campaign" and partnering with local corner store owners, POTM developed a "Corner Store Conversion Project" to improve the corner market healthy retail environment in Baldwin Park. To date 7 stores are currently participating in this project. However, in 2013, funding through the Community Transformation rmation Grant Healthy Living Active Living (CTG-HEAL) Grant allowed additional data collection from participating store owners and with customers. Store owners expressed challenges including; lack of business resources such as (access to a Chamber of Commerce, business management skills, resources to purchase produce wholesale, and how to advertise/market and handle fresh food). As a result, these small store owners pay a higher cost for healthy products and pass on that expense to customers. In addition, store owners do not have and/or are not familiar with the resources to educate customers on the health benefits of consuming fresh fruits and vegetables. In an effort to assess the retail food environment in the city, the People on the Move (POTM), youth and residents analyzed participating "Healthy Selection" corner markets, liquor stores, and big box markets and performed a corner store assessment using a customer survey tool, prepared by CCPHA. The survey included questions about customer residence, reasons for visiting the store, type of purchase, perception of product quality, healthy snack and beverage preferences and opportunity for sales, and transportation to stores. The results of this assessment are contained in the Baldwin Park CTG Community Report, dated September 2013. In addition, CCPHA in partnership with City staff continued working relationships with participating corner market stores in Baldwin Park. Corner markets participating in the "Healthy Selection" program, provides an opportunity for businesses to contribute positively to community health needs, engage in training opportunities, and institutionalize offering healthy foods and beverages. Corner market managers and employees stated that competition from well-established, food outlet stores made it difficult to carry healthier food items. In essence, corner stores depend on unhealthy food items, ethnic-specific food, and produce for financial stability. Corner store employees and managers stated that customers must have prior knowledge about healthy food items, the Administrative Policy#29 Healthy Corner Market Policy August 20,2014 Page 3 "Healthy Selection" Program, and workshops in order to empower the community about living a healthy lifestyle through healthy nutrition and education. CTG Baldwin Park Community Report From January 2014 to April 2014, a sample of(58) adults and (17) youth customers in Baldwin Park were given an "Access to Healthy Food Survey" at corner markets and community events. Survey recipients prioritized changes they wanted to see in local corner markets. More than half of the adult customers (31 customers) and 7 youth customers stated that increasing access to fresh fruits and vegetables in corner stores is a priority, followed by: • Increase in-store signage promoting healthy food options (28 adults/9 youth) • Increase visibility of Healthy Selection products (26 adults/9 youth) • Increase healthy beverages of 100%juice (21 adults/9 youth) The majority of youth (13 youth) expressed the need for more education about the benefits of healthy foods. Youth expressed the following: increased variety of produce, healthy marketing, and creative ways of selling healthy food products in corner stores. Based on stakeholder interviews, past work, and data collected to date, CCPHA staff and CTG partners (City of Baldwin, Baldwin Park Unified School District, and County of Los Angeles Department of Public Health) recommend the following goals and associated recommendations to further the Healthy Retail Corner Store Policy project as a whole: Goal 1: Institutionalize the "Healthy Selection" Program in the City of Baldwin Park to improve product placement of healthy food and beverage options, decrease unhealthy food marketing and support healthy advertising in stores city-wide. Goal 2: Develop healthy market guidelines which would include: Healthy floor plan standards Healthy Check-out lane/Counter display standards Increase visibility of healthy selection products offered to increase sales. Increase healthy beverage products to increase healthy beverage sales. Recommendations for fresh produce availability and quality standards Site/Facade Improvements Signage Standards for healthy foods and beverages Incentives and pricing strategies Funding to support stores in guideline compliance Customized trainings/workshops Goal 3: Create a Healthy Corner Store Taskforce to identify opportunities for stores to expand their business model. This taskforce would: • Identified need for policy • Identified goals and objectives • Solicited input for the policy language Administrative Policy#29 Healthy Corner Market Policy August 20,2014 Page 4 • Developed language for the policy • Developed an Action Plan • Guided the process of the policy passage (Implementation, Enforcement and Monitoring/Evaluation) Healthy Corner Market Policy The Healthy Corner Market Policy (Attachment #2) includes recommendations discussed above and includes details on the following: 1. Improvement of product placement of healthy food and beverage options to decrease unhealthy food marketing, and support healthy food marketing in stores citywide through the continuation of the "Healthy Selection" Program. 2. Develop and provide Healthy Floor Plan guidelines to program participants as necessary. 3. Development of a Healthy Corner Store Taskforce to implement and guide the program. This is a voluntary program in which both small retailers (small scale corner stores) as well as larger retailers (small to medium markets) can chose to participate. The policy provides three (3) tiers (Platinum, Gold and Silver) in which program participants can meet and/or aspire to. All voluntary program participants' must complete Standard #1, and then may choose from a variety of other standards on the list. In total, there are fifteen (15) different standards which participants can chose to meet (Page 2 of Attachment#2). 1. Tier 1 (Platinum) must choose a minimum of 6 standards in addition to Standard 1. 2. Tier 2 (Gold)must choose a minimum of 4 standards in addition to Standard 1. 3. Tier 3 (Silver) must choose a minimum of 2 standards in addition to Standard 1. Participants in the program agree to sell healthy foods and create a healthy store environment. In order to be eligible for incentives, store owners shall comply with their selected standards in the respective tier for a minimum of sixty (60) days and enter into a good faith agreement with the City. Types of stores exempt from this policy include specialty food stores, service stations and grocery and big-box stores. In addition to the tiers and their respective standards, performance measures, implementation measures, a listing of potential incentives, staff training, and expectations for actively seeking grant funding are also included in the policy. ALTERNATIVES Should the City Council choose not to adopt this policy, the City would be in violation of the CTG/HEAL Grant Scope of Work, to implement Goal #1 of the Grant which is to "Develop and implement a city-based, centralized Baldwin Park Corner Market Incentive Program with 3 to 5 small and medium pilot corner markets to increase their availability offruits, vegetables, and other healthy foods... 'as non-adoption of the policy would significantly impact the relationship between the City and Los Angeles County for future grant opportunities. Administrative Policy#29 Healthy Corner Market Policy August 20,2014 Page 5 ATTACHMENTS #1, CTG Baldwin Park Community Report, dated July, 2014 #2, Healthy Corner Store Policy (Administrative Policy #029) ATTACHMENT #1 CTG BALDWIN PARK COMMUNITY REPORT, DATED JULY 2014 1 Baldwin Park Community aReport TERM ONE SUMMARY of FINDINGS: z m.. Local Farmers' Market Field Trip, I?e. adent Questionnaires & Healthy Selections Frogs » Analysis July 2014 s CALIFORNIA CENTER FOR ' ""- PUBLIC HEALTH ADVOCACY Because health doesn't just happen Table of Contents 1. COMMUNITY REPORT PURPOSE & METHODOLOGY 3 DATA COLLECTION 3 METHODOLOGY 4 2. HEALTHY SELECTIONS PROGRAM ANALYSIS 6 METHODOLOGY SPECIFICS 6 DATA LIMITATIONS 6 SUMMARY OF FINDINGS ^. <v, 7 ACTION TAKEN SINCE SURVEYS ^;, T IDENTIFIED NEEDS 7 3. BALDWIN PARK RESIDENT PERCEPTION OF FARIV1£R'S,,MARKETS_ 8 ACCESSIBILITY QUESTIONNAIRES(TAKEN AT ANNUAL"CONCERTS IN THE PARC SERIES&BP`RAC MEETINGS) 9 ACCESSIBILITY QUESTIONNAIRE FINDINGS =- 9 ACCESSIBILITY QUESTIONNAIRE-BASED RECOMIVRIDATIONS 9 4. FARMER'S MARKET FIELD TRIPS Th'tiila 10 SUBSEQUENT SURVEYS _ 10 SURVEY SUMMARY 6. BENEFIT TRANSACTION PROCESSES: BELOW ARE-EXPLANATIONS OF HOW AN EBT TRANSACTION CAN BE PROCESSED 11 Van 7. FARMER'S MARKET RESIDENTRECOMMENDATIONS_, 12 igiL z APPENDIX 16 FARMERS MARKETACCESS!BILITY QUESTIONNAIRE 19 FARMERS MARKETTOURTRtPDOCUMENTS, 21 TRIP AGENDA,DIRECTIONS&BUS INVQICE 21 TRIP SCRIPT '111-fit !,. tPOWar 21 'WHAT ISACfRTIFIED FARMERS'MARKET:"=.HANDOUT 21 "ORGANIC&PESTICIDE FREE...NOT SO FAST:;'HANDOUT 21 "SHOPPING TIPS HANDOUT 21 LEGAL WAIVER EXAMPLE&ALL SIGNED COPIES 21 SIGNED GIFT RECEIPTS 21 FARMERS'MARKET QUESTIONTIAIREtXAMPLE&RESPONSES BY LOCATION 21 KAISER PERMANENTE FARMERS'MARKET QUESTIONNAIRE SUMMARY 22 PASADENA VICTORY PARK FARMERS'MARKET QUESTIONNAIRE SUMMARY 23 IA CANADA FLINTRIDGE FARMERS'MARKET QUESTIONNAIRE SUMMARY 24 WALNUT(MT.SAC)FARMERS'MARKET QUESTIONNAIRE SUMMARY 26 8. FARMER'S MARKET MODEL POLICY"FROM THE GROUND UP" ..ERROR! BOOKMARK NOT DEFINED. 2jPage 1. COMMUNITY REPORT PURPOSE &METHODOLOGY The City of Baldwin Park, California Center for Public Health Advocacy(CCPHA),and Baldwin Park Unified School District (BPUSD),with funding and guidance from the Los Angeles County Department of Public Health, have launched a multi-year Health Eating Active Living or"HEAL" initiative to improved cLexpand access to healthy food by implementing a corner market incentive program, improve and expaadexistingiarmers market in Baldwin Park, and to enhance school based stake-holders involved with nuttitiohservices to expand nutrition education. According to the "Obesity and Related Mortality in Los Angeles Courtty.Report," by the Los;Angeles County Department of Public Health, Baldwin Park is in the top quartile"for both adult and childhood gbesity,with an adult obesity rate of 29.4%(in 2007), and childhood obesity-rate of 28.7%(in 2008).Accordingto the US Census, State and County Quick Facts(2010), out of an estimatedd75 940people in Baldwin Park, 15 9%Irveat or below the poverty level.To better assist in framing the community needs;assessmerit;_abreakdown of'the city's population is essential in assigning appropriate recommendations According to the US Census, State and County Quick Facts, Baldwin Park's population is 80.1% Latino 14 3%4Asran/Pacific Islander,4.3%White (not Hispanic), and 1.2%African-American. DATA COLLECTION "- ` This Baldwin Park Community Report is designed to address the HEAL initiatives second goal: tti AK Improve and expand the capacity of existing farmers market toserve more residents and youth in underserved areas Baldwin Park by implementing systems to accept CalFresh Electronic Benefit Transfer(EBT)carns'for payments°and developing evidence-based public health strategies that will promote and/or protect farmersafarkets. Through participation of interested Baldwin Parkres4ent5, CCPHA used paper-based data collection tools (both qualitative and`quantitatyejto conductJa;community-based needs assessment regarding perception of the existing farmers' market irf Baldwin Park The needs assessment focuses on expanding the capacity of famers' market's to serve more residents)n,underserved areas of Baldwin Park, and assists in efforts to develop a comprehensive plan to improve`healthy foot'options in corner markets in the city. 111011,0, '7710 The purpose of gathering data related to this initiative is to provide a foundation for future research in developing recommendations to improve, expand, and create a viable environment for farmers' market vendors and community residents The.city of Baldwin Park hosts a farmers' market at the Kaiser Permanente medical facility every other Fnday 4730 am—12:30 pm). Kaiser Permanente does not advertise or promote the farmers' market to the general public in Baldwin Park due to the limited vendor capacity, limited accessibility and parking restrictions; therefore, the market primarily serves employees and patients that visit the facility. With our goal of expanding public access and/or number of farmer's market, the following questions guided the research: 1. What factors must be considered in developing a plan to attract low-income consumers to a local farmers' market? 3IPage 2. What are recommendations for the Southland Farmers' Market Association? 3. How can collaboration between Kaiser Permanente, Southland Farmers' Market Association,the City of Baldwin Park, and community groups in Baldwin Park increase? METHODOLOGY Data collection included gathering quantitative and qualitative informationThrough: • Assessment of the Baldwin Park Healthy Selections program • Surveys administered during a farmer's market field trip • Questionnaires at Baldwin Park"Concerts in the Park ,events • Questionnaires administered at Baldwin Park Resident'Advisory Committee meetings • Meetings with Kaiser Permanente,Southland Fartriers Market Association, Baldwin Park4tesident Advisory Council Advocates, and Healthy Selection Ambassadors After the data collection period, a strengths,weaknesses,opportunities `and threats(SWOT) analysis was prepared in order to inform a plan to improve thefaod environment in Baldwin Park.To provide a benchmark, advocates assessed farmers' markets in neighboringxomnlunities to gather additional perspectives on availability, affordability,variety, quantity, and quality of healthy food and beverage selections. my Mir 4IPage Alk AllEr ID E% Nitilt 441r NIZ:1114, Ag HEALTHY SELECTION PROGRAM ANALYSIS 9:f-Dink TV die NitEr 5IPage 2. HEALTHY SELECTIONS PROGRAM ANALYSIS CCPHA's 2007 report Searching for Healthy Food: The Food Landscape in California Cities and Counties provides a context for the need for programs in Baldwin Park. California had more than four times as many fast-food restaurants and convenience stores as supermarkets and produce vendors in 2005.This rate is seven to one in Baldwin Park,which is significantly higher than the state average. The study also found a 5.2% increased incidence of obesity among students that attend school within one block of a fast-food restaurant compared with students that have fast-food restaurants a quarter mile or more away. Couplet with the presence of these ;as, food establishments is the increased presence of food and beverage marketin ��crerea"ses in food and beverage marketing have a significant impact on children's food choices and have been°ntrkked to increases in children's consumption of unhealthy food. Considering this data,it is necessary to develbp:a`comprehensive approach aimed to increase healthy food options and decrease unhealthy food aptl0ns to create environmental conditions conducive to healthier eating and active living. "People on the Move" is a community collaborative workingxo prevent obesity and diabetes; n Baldwin Park. The collaborative (developed through funding from the Cann a Endowment,The Robert Wood.fohnson Foundation, and RENEW Los Angeles County) advocates for changes in local and state policies that will improve the food and physical activity environment in Baldwin Park. OneaspectoftheV'Collaborative was designating a team of"resident ambassadors"to audit local corner stores, interattifivith store managers as advocate representatives for healthier options.The ambassadors conducted store audits in August 2013 to review advertising practices in eight local market convenence and/or liquor storestear Baldwin Park schools. METHODOLOGY SPECIFICS tglittatt In an effort to assess the retail food environment in ite.,Idwin„parktiptellopiteioAthe Move,youth and residents analyzed participating"Healthy,selection"stores, usmga cprner store=assessment customer survey tool.Surveys were administered at eight differenttueations: five markets, one liquorstore,and two convenience stores. ant 1. La Blartqu to Market 45. Mercado del Pueblo 2. Olive Square Market: 6. M & I Liquor 3. Mercado Loscompadres 7. 7-Eleven (Maine Ave.) 4 '.£1 Mambi market*, 8. 7-Eleven (Bess Ave.) One hundred sixty(160)surveys*ere collected-from customers at these eight stores.A copy of the survey is included inthe appendix.The survey gathredthe following information: • 'Wf;erecustomet ,1ive • Reasons for visiting the store • Customers'food and beverage purchases • Perception of product quality DATA LIMITATIONS Although each of the stores surveyed in this analysis were referred to as "corner stores,"two were convenience stores and one was a liquor store.Two of the stores included in this analysis are "Seven Eleven" stores,which is a widely recognized national chain convenience store.Although overall findings were grouped, data outcomes of each store should not be compared against each other given the differences that exist among stores. 61Pagc SUMMARY OF FINDINGS The audit demonstrated that most of the stores had prominently placed food and beverage product advertisement.The products advertised were typically alcohol (beer),sweetened drinks, sodas, candy, and chips.According to 25%of store owners or managers,the stores received payment from product companies to ensure product visibility. In most stores,chips, sodas, beer,and candies where placed up front,while fruits, vegetables,water, and milk were placed in the back of the store. Resident comments included: • Price is considered to be the most important factor for people shopping at these stores. • Most people frequenting these stores are Baldwin Park residents. "r r. • Almost half of all customers surveyed shop six or more times per month'at the same store. • The item most frequently purchased is a beverage,followed by vegetables,fruit and meat. • Approximately one of every three customers rates store productras beingvery good. • Nearly three of four customers said that they would purchase healthier snasics,)favailable. • Nearly two of three customers said that they would purchase healthier beveraggsif, available. • Almost 90%of customers said that they did not experience difficulty getting to thestore. • Approximately one of every three customers(37%);04 that theynormally get to the store:by walking. • 43.1%of customers have never visited Whole Foods l railer Joe s Fresh n' Easy, Pavilions, or Gelsons. ACTION TAKEN SINCE SURVEYS In order to address the audit findings,the resident collaborative developeda "Healthy Selection" campaign and partnered with local grocery stores to work together to ensure stores provided and prominently identified healthier food and beverage options. "Healthy Selection ts,noted in stickersland.signs that help the community identify products that comply with California LawsSB12 an ),965(specificallytfiose with minimal salt,fat and sugar). The campaign aims to help consuniersiook more closelygat the foods they are buying to make healthy selections a part of their daily life Thealata fromtlie,surveys will also be used to`provide store owners and managers with customized store profiles in an effort to help them better`understand their stores challenges and opportunities, and to provide recommendations in linewith the citywide corner market incentive program. IDENTIFIED NEEDS. The data identified:the following needsifor the Cornerrvlarket Incentive Program: 1. Institutionalize the .healthy Selection" Program in the City of Baldwin Park to improve product -placement of healthy:lood and beverage;options, decrease unhealthy food marketing and support lealthy advertising in store.and citywide 2. Partial'or,full converstion,ofone stare 3. Expandexisting healthy floor plan guideline program to include: • Developing Healthytheck-out lane/Counter display standards • Improved,,product quality standards • Increasevrsiblity of healthy selection products offered to increase sales(70%of the customers said they could buy healthier snacks if available) • Increase healthy beverage products offered (61%of the customers said they would buy healthier beverages if available 4. Creation of Healthy Retail Development Taskforce to identify opportunities for stores to expand their business model 71Page kflik „,14-11:n nakna ankan FARMERS' MARwKET: DATA, FINDINGS & RECOMMENDATIONS 3. RESIDENT PERCEPTIONS OF FARMERS' MARKETS 81Page We used the following survey tools to assess resident perceptions of exisiting farmers' markets: 1. Accessibility questionnaires administered at annual "Concerts in the Park" series 2. Accessibility questionnaires administered at Baldwin Park Resident Advisory Committee meeting 3. Farmers' Market Field Trip Surveys ACCESSIBILITY QUESTIONNAIRES Morgan Park is the main city-operated public park situated in the heart of Downtown Baldwin Park. The park is located near shopping centers and businesses and also houses an auditorium openamphitheater and field known to host large crowds of residents at a variety of events.The annual summet'-'_Goncerts in the Park" series is a true staple in the city,-drawing large crowds of diverse residentand::high traffic through a variety of booths.This setting allows for CCPHA staff and volunteers to distribute surveys to a large-ru;rnber of residents. A survey booth was set up at three consecutive concert nightsln July 2013 to understand thegeneral public's perception of farmers' markets and specifically, the Kaiser ?:ermanente farmers market.A total of5 edu 9'surveys were collected. **Note:Due to reduced funding, the concert schle was modified, causing fora"decrease in total attendance overall. In order to assess the well-established neighboring markets, a second round of surveys were conducted with the Baldwin Park Resident Advisory Council (BPRAC)°overthe course of several monthly.meetings. ACCESSIBILITY QUESTIONNAIRE FINDINGS Analysis of survey data found that the majority of surveyrespondents'shtfp at traditional food outlets instead of farmers' markets. ResidentsnrtedThe infrequent occurrence of farmers' markets, product pricing, limited meat selection, limited parkmgavailability, and the inability to be EBT benefits as barriers to shopping at farmers' markets. ACCESSIBILITY QUESTIONNAIRE BASED RECOMMENDATIONS TT An analysis`tif the surveyssuggested the following recommendations: Develop a comprehensive plan to establish farmers' markets that will attract residents in Baldwin Park • Schedule farmers' markets.duringckeekend and weekday time slots that accommodate work schedules • Offer a greater diversity of products • Increase farmers' markets;availability and usability for residents to increase visibility in the community • Relocate farmer?siiarket'to open areas visible from the street • Address product pricing in order to increase affordability for low-income and community residents • Create a marketing campaign to target and attract members of the community (e.g. newspaper ads, flyers, council meetings,farmers' market campaign) • Increase designated parking at the existing Kaiser Permanente farmers' market • Use existing resources to promote a community bus/shuttle to transport residents to the farmers' markets during peak hours 9jPage 4. FARMER'S MARKET FIELD TRIPS In order to compare the Baldwin Park farmers' markets with other well-established farmers' markets, CCPHA organized a multi-market tour with 20 Baldwin Park residents,- providing each attendee a$20 Visa gift card and a survey at each location.The tour included visiting the following markets: 1. La Canada, CA 2. Pasadena Victory Park, CA 3. Walnut (Mount Sac College),CA 4. Kaiser Permanente Farmers' Market(Baldwin Park, CA) SUBSEQUENT SURVEYS The actual survey and response are included in the appendix.The survey asked residents questions regarding: • general observations accessibility • product pricing • convenience • produce offerings • ., atmosphere SURVEY SUMMARY Residents noted that each of the four farmers markets.offered a customer friendly ambiance, and that market vendors were very professional. In addition,the residents commented that they found each market provided a plethora of free samples and crafts for children in attendance Specifically the survey yielded the following: • The Kaiser Permanente Farmers Market time of operation (Fridays from 7:30 Am to 12:30 PM) is not convenient for residents.It conflicts"with job schedules and is during the school day. • Residents attributed poor attendance is the only venue that provides cooking demonstrations 'led • Parents remarked that ttieywould participate m a peer�Ied approach to disseminate the information and knowledge obtained from their-.farmers'market tour • Majority ofparticipating residents are WIC and EBT'recipients.They were unaware that markets accept r� . these benefits or that additional incentives may be available (e.g. market match-like program at the Pasadena Farmers' Marketand EBT acceptance at Pasadena and Kaiser locations). • Residents stated that the Pasadena Victory Park farmers' market is in close proximity of designated public parking,which makes attendingreasier;`however, there is a lack of public transportation to all the markets. • Most residents reported that the prices of market merchandise were close to, if not equal to, local neighborhoodfoo : tores ,=i r.t • The majority of residents noted that fruits,vegetables, breads and dairy products were of"very good"and "excellent" quality It Table 1.1a demonstrates the local farmers'market visited and what type of programs they currently operate. FARMERS' DAY ACCEPTS ACCEPTS MARKET MATCH MARKET LOCATION EBT WIC PROGRAM (With EBT) LOCATION HOURS Baldwin Park Kaiser Permanente quad, 4a.-_ Every other Friday, 7:30am-1pm . La Canada Local Park parking lot ,4 -' 10IPage Pasadena Victory Park parking lot -„N Walnut Mt.SAC parking Lot �. . 5. FARMERS'MARKETS ACCEPT BENEFITS • Women Infants and Children (WIC)-Farmers' Market Nutrition Program(FMNP) In Los Angeles County, there are 79 farmers' markets that participate in WIC-FMN.P that allows WIC recipients to purchase fruits,vegetables and cut herbs at farmers' markets Participating markets must be WIC Certified Farmers' Market with a WIC Certified Market Manager Once d year, the State calls local WIC agencies advising them to mail Farmers Market vouchers to WIC recipients he,agency then mails the vouchers to the family,who can use them at a WIC certified farmers'' narket Ifthere's an issue receiving credit for the vouchers,there are WIC information booths available atthe farmers'market. • Electronic Benefit Transfer(EBT) Farmers' Market Program' In order to participate in the EBT Farmers' Market Program,a market;must be authorized bythe;USDA Food and Nutrition Service (FNS)to accept Supplemental Miltntpon,AssistanceProgram (SNAP) benefits. Most EBT v:. farmers' markets use "scrip," which is currency in the form of paper or tokens(wooden or plastic) in denominations of$.50 and/or$1.00, designed to be unique to eachmarket. From a central location at the farmers' market, EBT cardholders can use their EBT cards to purchasescrip, and then use it to purchase CalFresh-eligible items at the market At theendof the day, farmersarereimbursed by the market for the amount of scrip they have received. A farmers' markefianust have its scrip approved by the FNS before the market can participate in the Farmers' MarketPrograftm • Pasadena Market Match Program ,' People who receive Cal Fresh(fiood$tamps),WIC, and Social Security/Disability benefits qualify to receive an extra $5 to $10 voucher weekly or ppthly at participating farmers' markets.The number of vouchers is fixed, so vouchers are dispersed untilthey run out Recipients of farmers' market vouchers can purchase fruits, vegetables and various nuts from certified groweO At the end of the market,farmers'turn vouchers .r they received to the Market Manager m exchapge for cash. People interested in joining the program can visit the information booth atfiny participatingfarmers' market to receive their vouchers. 6. BENEFIT TRANSACTIONIPROCESSEStaelow are explanations of how an EBT transaction can be processed: • Wired`point-of-sale(POS){guipment Standard 'wired POS equipme'ntis provided by the State and is available to all California retailers authorized by the the USDA Food and Nutrition Service(FNS) to accept SNAP/Cal Fresh benefits.Wired POS equipment requires an electrical outlet andan analog telephone line. • Wireless POS De4 Ce This is a mobile version=o€the standard wired POS equipment, and does not require a telephone line or an electrical outlet to process EBT transactions. If a farmers' market does not have access to a telephone line or electrical outlet at the market,they may be issued a wireless POS device instead. Because a wireless device is more costly than a wired device,the deployment of a wireless POS device to a market must be approved by the California Department of Social Services(CDSS). • Paper Manual Vouchers A manual voucher is a small paper form that is completed by the market and the EBT cardholder. It includes the food benefit transaction amount,the market's name and the USDA Food and Nutrition Service (FNS) number, cardholder's name& EBT card number. The voucher is signed by both the market&the cardholder. 11IPage The market's cashier calls a toll-free telephone number to verify the funds are available in the EBT cardholder's account&is given an authorization number,which is written on the voucher.A hold is placed on the EBT cardholder's food benefit account for the amount of the transaction. Markets have 15 calendar days to mail vouchers to Xerox State& Local Solutions, Inc.for reimbursement. Markets equipped with electronic POS equipment that use manual vouchers must clear each voucher on the POS equipment within 15 calendar days of the authorization. 7. FARMER'S MARKET TOUR RESIDENT RECOMMENDATIONS Residents recommended expanding the existing farmers' market, andestab]tshing a second location. Residents also explained that they would welcome health inspectortat future-8aldwin Park farmers' market events, in order to ensure that products being sold comply with established.codes for food safety. They would like to see cooking demonstrations implemented as=vell. ' One key finding from the surveys and farmers' marketsfield trip is that a lack of information and awareness exists among residents about farmers' markets. Sevetailnlents Several stated,that prior to visiting°tfe market, they had perceived farmers' markets products to be overpriced„and did not know that vendors accept and welcome WIC and EBT recipients. When asked if they would continue shopping at the farmers' markets in the future, unanimously,the group said "yes.” In addition, residents expressed interest in a`MarketMatch program,offered-in conjunction with the EBT program. The program allows for an increase m purchasing power by providing a certain match in dollars for EBT recipients. Residents were very excited That theyiould use this match to purchase organic produce. Ate- People who receive Cat Fresh]food<,stamps),WIC,and Social Security/Disability benefits qualify to receive an extra $5 to$10 voucher weekly of monthly at participating farmers' markets.The number of vouchers is fixed, so vouchers are dispersed uritilthey run out Recipients of farmers' market vouchers can purchase fruits,vegetables and various nutsfrom certified growers At the end of the market,farmers'turn vouchers they received to the Market Manageran exchan e forlcash. People interested in joining the program can visit the information-booth at any=participat hgfarmers' market to receive their vouchers. People who receive CaiFresh (food stamps)„WIC,and Social Security/Disability benefits qualify to receive an extra.$5 to $10 voucher weekly or monthly at participating farmers' markets.The number of vouchers is fixed, sovouchers are dispersed until they run out. Recipients of farmers' market vouchers can purchase fruits,vegetables and various from certified growers.At the end of the market,farmers'turn vouchers they receivedto„the Market Manager in exchange for cash. People interested in joining the program can visit the information booth at any participating farmers' market to receive their vouchers. 8. FARMERS MARKET CONSOLIDATED IDENTIFIED NEEDS The following are key needs that can help inform the farmers' market initiative as part of the HEAL grant, and future work undertaken by the City and community partners. 1. Identify local resources and funding opportunities for expanding public transportation to farmers' markets. For example, the City can explore expanding the Baldwin Park Pumpkin and Teal Lines, or partnering with Metro and/or Kaiser to create a shuttle. 121Page 2. Expand community awareness about the Kaiser Permanente Farmers' Market and the existing financial incentives for EBT eligible participants to utilize this market as a source for purchasing organic fruits and vegetables that may not be accessible in traditional supermarkets. 3. Identify funding sources(including grants)to support programs such as Market Match will enhance families' purchasing power with EBT cards at farmers' markets. 4. Consider alternative sites for additional farmers' markets in the community that are centrally located and open to the public, including at ➢ Schools ➢ Workst'es • ➢ Clinic (FQHC) ➢ Wl'C ➢ Governmental Organizations (CDPH) ➢ CalFreshOffices ➢ Retailers(Mall parking Lots) ➢ Day Care Centers 5. Outreach to Cal Fresh recipients in the community. For example,the City and community partners could partner with Social Services to include farmers'market andMarket Match information in mailings to Cal Fresh recipients. 6. Distribute information about farmers' markets by tabling at community events, such as health fairs, festivals and other community-based events. 7. Provide nutrition education classes at schools community centers senlortenters and other Ara -ztlatio.k„, community-based sites. 8. Engage children in grades K 12 in Kaiser Permanente Farmers'Market with the goal of teaching lifelong habits for learmngabo°ut food systems acid healthy eating. For example,the City of Baldwin Park Community Services and'Recreation Department, Baldwin Park Unified School District and Kaiser PermanentaEilucationalVutreach Department could develop summer programs that incorporate farmers''narket field trips. 9. Identify to support and promote the future development of farmers' markets. ChangeLab Solutions;publication,-From the Ground Up":Land Use Policies to Protect and Promote Farmers Markets, identified methods forlocal governments to promote access to fresh produce, support local farmers, create community gathering places, and revitalize neighborhoods by supporting farmers' markets. The guide'provides an overview of farmers' market policy issues and community-tested best practices to create more farmers' market opportunities and to ensure their long-term viability. The model policy citedwbelovu was taken from the guide. Zoning ordinances=create detailed guidelines for where different uses (like houses, shops,and offices) can occur, and how buildings and urban space should be designed. A zoning code ordinance that establishes farmers' markets as an allowed use in specific zones eliminates the need for a permit and increases the land available for markets. It can also help to protect existing markets in the allowed use area. In addition to reducing regulatory barriers, local governments can streamline the process for obtaining permits. One effect of planning could be to allow the municipality to prioritize markets in appropriate sites (such as near a school, a town center, or public transportation, or in neighborhoods without a fresh produce outlet) and to plan for new markets. 13IPage ➢ City of X: Example of Ordinance: Certified Farmers' Markets: (Ordinance Amending Ch. 20, 2012)The market must operate a redemption program for, Cal Fresh Electronic Benefits Transfers,as well as federal Farmers' Market Nutrition Program coupons (both through the Special Supplemental Nutrition Program for Women, Infants and Children as well as the Seniors Farmers' Market Nutrition Program). ➢ City of Y: Example of Zoning Code: 20.80.265 Location requirements Certified Farmers' Markets including Small Certified FArmers' Markets, located in residential zoning districts are allowed to operate only at school sites, library sites, commurrty'center sites, or church/religious assembly sites Air 10. Create a Permit Program for Produce Cart Vendors to create astreamlir'iedpermit program for "produce cart vendors," retailers who sell only fresh, uncut fruit and vegetables from a mobile cart, much like a produce stand on wheels. The ordinance sets forttr theregwrementfor vendors,the rules for vending, and a range of incentives a local government may provide to encourage vendors to sell in neighborhoods that lack other sources offresh produceGivingvendors pnorgty considerations when applying for a permint, disc6urtrates on permit fees, access to smatl"tiusiness loans with low interest rates, as well as small business ctlt nsehngand'technical assistance,are some of the incentives suggested in the model ordinance. RECOMMENDATIONS Mer W In order to explore the recommendations above CCPHAwiII wprrkwith the Baldwin Park Resident Advisory Council (BRPAC) leaders to debrief on findrngs'and recommendations as well as present findings from the Farmers3jMarketiOmmary report#o additional Baldwin Park Resident Advisory Council members,the People onthe Move-Collaborative CTGaSP Partners (City of Baldwin Park, Baldwin Park Unified School District)acid the Technical Advisory Committee (TAC)that is being developed to support the sustainability of farmers'marketefforts in Baldwin Park. CCPHA will present findings from this report to Southland Farmers Market Association and Kaiser Permanente Farmers' Market Managers. We will also focus our efforts on coordmatingwitf5 pity of Baldwin Park leadership to discuss how to move forward appropriately 1:11:111111. 11.1? :A11111:1111: J111 14IPage Tik 151Page APPENDIX AO II 16IPage FARMERS' MARKET ACCESSIBILITY QUESTIONNAIRE (English) 1. Do you know what a farmers' market is?V_N_ 2. Are there enough held in your community?Y_ N_ 3. Have you ever shopped at the farmers market at Kaiser Permanente? 4. Please answer the following questions about your local farmers' market: a) When is it held? M_T_W_TH_Fri_Sat_Sun_ What time: Where: a >: b) When and where (church site, school site, park, library parking lot, other]would-;be f wq;<: best for your local farmers' market to take place? c) How did you find out about your local farmers' market? 5. Are there certain foods that you need but are difficult to getat your local farr"rters' market? 6. Are foods priced reasonably at your local farmers' markets?Yes No_ 7. How would you rate the quality of the fresh food youbuyat the`farmers' market? (1-worst, 5=Best) Fruits 1 2 '3 4 5 Vegetables 1 2 3 44 .a '5 , Meats 1 2 3 4 r5 Breads 1 41-ti, 3 4 5 Dairy Products 1 '2 3 ,_ 4 5 8. How do you get to your farmers' market? (Mark all;that apply) Carpooling Bike ' Bus Walk Taxi Car Other: 9. How long does it usually take to get to the farmers' market? (One-way) Do you wish it were closer? 10. is there adequate parking?Yes,. No_ 11. Where do.you buy most ofyour grocenes?(if not at your local farmers' market) Why? 12. How canyourfacal farmers'4arkets be improved?What would make it easier for you to come? 'N,11K 49 ar VIP 17IPage CUESTIONARIO DE ACCESIBILIDAD A MERCADOS AL AIRE LIBRE (Espanol) 1. aUsted sabe que es un mercado al aire libre? Si_No 2. tHay suficientes en su comunidad?Si_No 3. LAlguna vez ha comprado alimentos en el Mercado al Aire Libre en Kaiser Permanente? 4. Por favor conteste las siguientes preguntas sobre el mercado al aire libre de su comunidad: a) LCuando lo tienen? M_T_W Th_Fri Sat_Sun Horario Donde: b) tCuando y donde (iglesia, escuela, parque, estacionamiento de.laIiblioteca, otro) seria mejor tener el mercado al aire libre de su comunidad? c) cComo se entero del mercado al afire libre de su comunidad? 5. tHay algunos alimentos que necesita pero son dificiles de obtener en et-Mercado al aire libre de su comunidad? 6. tSon los precios del mercado al aire libre de su comunidad razonables?Si t1o._ 7. tComo calificaria la calidad de los alimentos frescos que compra en el mercado al aire:libre? (1=peor, 5=mejor) Frutas 1 2 3 4 7:::::::1-51:::-.:;, Verduras 1 2. 3 4 5 pia- Carnes 1 2 3 4 5 Pan/granos 1 2 3 4 5 Productos lacteos 1 2 3 - 4 5 8. tComo Ilega al mercado al afire libre de su cohtumdad? Compartiendo Bicicleta Taxi= Caminando Automovil(suyo) Otra:_ automovil autobus 9. Cuanto tiempo du -Raja Ilegar a)_mercado al afire Fibre? (Ida) tQuisiera que estuviese mas :! , cerca?. .. _ 1 10 tHayestaaonamiento adecuado?Si No 11: ,,,f,;:.Donde compraaa mayor a'de sus alimentos? (Si no es en el mercado al aire libre de su comunidad) tPor que?a 12 cComo se podria meaorar el mercado al aire libre de su comunidad? tQue se puede hater para que usted pudiera Ilegar?con facilidad? 18IPage FARMERS' MARKET ACCESSIBILITY QUESTIONNAIRE SUMMARY Farmers Market Accessibility Questionaire Results Do you know what a farmers market is? Yes 55 No 4 Are there enough farmers markets in your community? Is there adequate parking? Yes 47 yes 40 No 11 no 14 Unanswered I unanswered 5 Have you ever shopped at the Kaiser Pennanente Where does your local farmers farmer's market? market take place?What time? answered Yes 25 time/day 18 answered day No' 26 only 22 unanswered 8 did not know 19 *Have attend farmers markets in:West Covina, Walnut,Covina,Pasadena How do you get to your farmers market? car 22 car or walk 4 walk 10 bus or walk 2 bus 7 carpool or walk 1 carpool 3 taxi 1 bike 2 How long does it usually take to get to the farmers market one way)? Yl? 5-10 mins 14 15-20 mins 15 25-30mins 9 1 hour/plus 3 unanswered 18 How would you rate freshnest of food?(5=Best to 1=worst) 5 Rating 4 Rating 3 Rating 2 Rating 1Rating Fruits 33 11 4 3 3 Vegetables 32 9 8 1 3 Meats 19 10 3 7 17 Breads 24 13 5 2 9 Dairy Products 18 10 6 3 10 19IPage Where do you buy most of your groceries?(If not at your local farmers'market)Why? Many of the survey participants go to large chain food carriers and super markets as their main source of groceries. (Food for Less,Superior, Fresh & Easy,Vallarta, Costco, Wal-Mart) Reasons given for shopping at the grocery stores included • Few farmers' markets in their city • Convenience • Lower prices • Easier access to parking • Larger meat selection • EBT acceptance • Fresher fruits,vegetables, and meats. Airr Are there certain foods that you need but find it difficult to get at your local farmers' market? 37 of the 59 participants were satisfied with the selection at their local farmers`:market. Of those that expressed dissatisfaction in the farmers' markets selection answers varied: • Fruits and vegetables (peaches, squash) • More • Organic fruits and vegetables + °—Funnel cake • Milk • Spaghetti • More bread variety • Taquerias • Honey How can your local farmers' markets be improved?What wouldrnake it easier for you to come? Half of the participants did not respond totik.question,for those that?,did suggestions included: • Provide a farmers' market: many participants come from citieSIthat,donot have them • Provide more farmers' markets, spread them across the city for improved accessibility • Schedule the farmers' markets more often, two'or three,times a week if possible • More food variety, more variety in vendor selection • Publicize &advertise moresince many are unaware of their.local farmers' market details • Locating the farSiers marketin a public area and not a hospital • Lower prices • Adjusting the times and days of the farmers' market, putting it on the weekends • Placing an ad in the newspaperorproviding more fliers to the community • Provide better parking • Advocate fora community pus/shuttle that goes directly to the farmers' market When and where would be best for your local farmers' market to take place? Most participants answered Paks and AK the weekends. Art ITV rer 20lPaee FARMERS' MARKET TOUR TRIP DOCUMENTS • Trip Agenda, Directions&Bus Invoice • Trip Script • "What is a Certified Farmers' Market" Handout • "Organic&Pesticide Free...Not so Fast" Handout • "Shopping Tips" Handout • Legal Waiver Example&all Signed copies • Signed Gift Receipts • Farmers' Market Questionnaire Example& s ;Res onse ,b P Y Location qokt 21IPage KAISER PERMANENTE FARMERS' MARKET QUESTIONNAIRE SUMMARY General information about Kaiser Permanente Farmers' Market The market is held every other Friday from 7:30 am—12:30 pm at Kaiser Permanente, 1011 Baldwin Park Blvd. Baldwin Park. Parking: 3 of 4 participants agree that adequate parking exists, 1 did not agree Pricing: 4 of 4 participants reported reasonable prices/comparable to those:in their grocery stores Overall Experience:4 of 4 participants had a positive experience. Comments included: • The Farmers' Market had a relaxed and friendly atmosphere ..which made it good experiences. There was a variety of products especially organic fruits and vegetable. Being at the farmers' market made me want to go to moreefarmers' markets • Liked it, the vendors were very helpful and they�even help you pick the best fruit for you -It was a bit small but it had everything youingetWitti it, • Participants liked: vendors samples, reasonab1a prices, rt'Itat there were no'unhealthy vendors,& good quality of produce Are there any programs that you likedthat you would want in Baldwin Park: Cooking demos During our visit there was a USDA inspectorw.hile walking around The„residents liked that it showed they were keeping up with codes. n People with EBTs reserve a token to pay with-but tr hey do not e :hava market match program but are open to looking in to it 1 IV 22jPage PASADENA VICTORY PARK FARMERS' MARKET QUESTIONNAIRE SUMMARY 1. The Pasadena Certified Farmers' Market is held on Saturday at Victory Park in Pasadena CA. 2. PRICES: 12 out of the 19 people said that prices are reasonable,5 people disagreed. Comments: • Prices are substantially lower than at supermarkets. Plant prices are also lower in comparison to Home Depot. • Organic:The prices are reasonable given that they are organic. Fresh, organic is worth it. • Participants wished there were more in each package. • It is cheaper to buy multiples of produce or by the pound—Good Deals. ..: • Organic and quality foods are better if it is priced a little higher • The price is a bit too high compared to the stores at Baldwin Park supe _tnarkets. • Too expensive for their budget 3• 1 2 3 4 *S't N/A Blank Fruits 1 -3 1;42-F g?, Vegetable 1 Al, 2.m . - 3 12 Meats 1 1; -` 2 2 3 4;;;;: 5 Breads 1 =... 1 3 11 2 Dairy Products 1 1 1 3` ..; 5 4,: " 3 4. How do you feel about your experience at the farmers' markets?:Good or Bad?And Why? • Great, a variety of fruit&vegetables • It feltigood-a caring atmosphere • Nice, price & quality are comparable • GoodNendors are very informative, • Despite its size,there are samples& friendlyand care for buyers needs enough vendor variety.All very fresh., AP;IllitiimPoocia,,lats of samples&tasty fruit tglitint qfifir 5. What did you like the most:and least? Clean Friendly vendors ':Available vendors Vendors offer recipe suggestions Samples Vartetyof.organic ;Vendors answer q's, Variety of Plants&Olive Oil sold 2 Quality Well organized 4Rppen air atmosphere Pesticide free LEAST Too crowded :McWe'trarsn cepsthroughout market The prices Trash Dispenser Was close to samples 6. Would you like thistypemof farmers market in Baldwin Park? Everyone said yes, and one resident said that it's nice to be outdoors instead of being in a crowed grocerystore. 7. Do you thins that the prices-at the farmers' markets compares to price in your neighborhoods?e. • 8 people said no biey.donot compare do the price at the farmers' are too high • 3 people yes the lo°eompare to the store price. • 6 people believe tie prices are higher but the quality and the care for produce makes up for that • 1 person said not that at the framers market in BP is higher than Pasadena. 8. Are there any programs that you liked that you would want in BP? • Nutrition educations for youth • Crafts section for little kids • Cooking demos/classes • Organic Farming 23IPage LA CANADA FLINTRIDGE FARMERS' MARKET QUESTIONNAIRE SUMMARY 1. La Canada Flintridge Farmers' Market takes place every Saturday from 9am—1pm at Memorial Park in La Canada, 1346 Foothill Blvd. 2. PARKING: 7 out of 17 participants agree that adequate parking exists, 8 disagreed. 2 didn't reply. 3. PRICES: 13 of 17 participants reported reasonable prices,4 participants reported unreasonable prices 4 1 2 3 4 5 „ A 'Blank Fruits 1 1 1 13 1 Vegetable 2 14 1 Meats 2 1 loi, 1 s_: 3 Breads 1 4 =_.10 1;,, Dairy Products 2 .2 1 1 2::::::::::. 4. 15 out of 17 participants felt good about their experience Some of their likes:„ • Positive shopping • Circular setup of it2. • Variety ofartasts, experience vendors jewelry, meat, prepared • Fresh &Organic • Many samples food, plants/flowers products • Fresh products smells' • Gourmet food • Liked the atmosphere 'good and have good • Homemade clothing • Good prices color ,,• =Variety of ethnic foods • Helpful vendors ` (Mediterranen) 5. OTHER COMMENTS: • I think that the location;could be a little larger. • There wash tanythingspecial about this farmers' market. It didn't really have variety. • It wasn t a great marketAt could be because of the location. • Lack of trash cans,to dispose the sampling trash. _ 6.; Would this be thetype of farmersarket you would like to see in Baldwin Park? 9 participants would like to see this type in Baldwin Park. If the prices were lower. They wuuld•like a variety of ethnic vendors. 7. Do you thmkoverall that the prices at this farmers'market compare to prices in ,your neighborhood stores?Two participants believed the prices were comparable. =One believed there is no comparing the prices because the quantity is different in the;Farmers-Market than the stores in BP. However, more believed that it was moreeostlyfiere. But one participant felt it was worth it because the entire product is better?a id organic,and one at the store they are older and come from far away. 8. Are there any programs that you liked that you would want in Baldwin Parks? (Cooking Demos, Nutrition education,etc.) • Cooking demos&classes • Entertainment • Getting a CSA account(s)with local farmers'that can provide monthly packages at a decent cost 24IPage • I would like to bring Novy Ranches to promote better treated, grass feed animals because they will have less fat and better quality meat. • Nutrition for kids • Everything available for all ages including music! 111 cigr. 25IPage WALNUT (MT. SAC) FARMERS' MARKET QUESTIONNAIRE SUMMARY 1. Jack Newe's Farmers' Market is held on Saturday at Mt. SAC Parking Lot. There's excess parking. 2. PRICE: 15 out of the 19 people said that the price is reasonable.Two disagreed, one replied. 3. 1 2 3 4 5 ,N/A Blank Fruits 1 2 6 9 Vegetable 1 4 2 11 Meats 2 1 1 6 8 Breads 1 1 3 5 S 2 1 Dairy Products 1 3 2 2 ,: 5 5 4. How do you feel about your experience at the farmers' markets?Good or Bad?And Why? POSITIVE RESPONSE:Vendors were informative and lowered;prices towards the end of the day. Residents liked the craft booth and the available seating for'food.consumption and the music. OTHER COMMENTS: There was not much.to buy, limited varietW very small. 5. Would you like this type offar,'mers' market in Baldwin Park? :m Most participants agreed, but a few said they would prefer a.greater selection ill.1,AP 6. :Do you think that prices at the farmers' markets compares to price in your neighborhoods? Vit a. 6 peoplesaid no'theydo.not compare do the price at the farmers'are too high -b .-10 people yes the do coriipareto the store price. c 2people did not answer 7. Arethere anyprograms that you liked that you would want in BP? 11IPb Tr • :Nutrition educations for youth • Organic Farming lessons •. ' _. Crafts section for little kids •' Everything and anything we can get • Cooking Demos 26113a ;: 27 Page ATTACHMENT #2 HEALTHY CORNER STORE POLICY (ADMINISTRATIVE POLICY #029) City of Baldwin Park Date: Approved by: City Council Administrative Policy# 029 8/20/14 Authority: SUBJECT: Community Development Department Healthy Corner Store Policy Mayor, Manuel Lozano The objective of this policy is to establish guiding principles and practices so that existing corner stores contribute to a healthy economy by providing healthy marketing strategies, floor plans to promote healthy food promotion and marketing. Healthy food signage, attractive store fagade and store settings to promote healthier eating and access to healthier foods. The City of Baldwin Park, with the establishment of this policy, will: 1. Improve product placement of healthy food and beverage options, decrease unhealthy food marketing, and support healthy food marketing in stores citywide through the continuation and institutionalization of the "Healthy Selection" Program; and 2. Develop healthy floor plan guidelines; and 3. Develop a Healthy Corner Store Taskforce to guide the program and implementation of the Policy. PROGRAM PROVISIONS: Participants of the Healthy Corner Store Program must offer for sale food for home preparation and consumption, on a continuous basis and fall under the following classifications: • Category (1) includes small corner stores, defined as a small scale store carrying food and beverage items with at least one refrigeration unit and at least one cash register. • Category (2) includes markets, defined as a small-to-medium scale market carrying food and beverage items with at least one or more refrigeration unit, a fresh produce area, and at least one cash register. Participants agree to sell healthy foods and create a healthy store environment. The following are provisions for participation and potential incentives: (good faith agreement). Exempt stores include specialty food stores, service stations, grocery, and big-box stores. Healthy Floor Plan Guidelines: Tiers: The standards are divided into three tiers. The following standards are based from evidence-based models: ChangeLab Solutions, The Food Trust, and Policy Link, and insights into how a healthy store should appear. In developing these standards, we balanced both nutritional and feasibility considerations. For many small stores, these model standards will require minor changes to their inventory and business practices. Participating stores will be evaluated by the Healthy Selection Taskforce to determine compliance. Standards are listed below. Participating stores shall comply with its respective tier for a minimum of 30 days to be eligible to receive incentives. Standards are listed below. Tier 1 (Platinum) shall choose a minimum of 6 standards in addition to Standard 1. Tier 2 (Gold) shall choose a minimum of 4 standards in addition to Standard 1. Tier 3 (Silver) shall choose a minimum of 2 standards in addition to Standard 1. Standards: (Standard #1 is required for all tiers) 1. Regularly stock: • Fresh Fruits and vegetables (prioritize locally grown, organic, fresh and in season, canned and or frozen when fresh produce is not available) • *Healthy beverages (i.e. 100% fruit juice and water) • *Healthy snacks(i.e. pretzels and granola bars) *Defined as: Food to improve or maintain health. Food that is considered to be more beneficial to health than ordinary foods, especially products that are organically grown or without chemical additives (Genetically Modified Organisms—GMO's). 2. Develop healthy floor plan standards a. A minimum of 50% devoted of FAR (floor area ratio) specifically designated to food) containing fresh and healthy foods, including fruits and vegetables i. Provide at least three varieties of qualifying, non-expired or spoiled, food in each of the following four staple healthy selection groups, with at least five varieties of perishable food in the first category and at least two varieties of perishable food in all subsequent categories: 1. Vegetables (excluding all onions, white potatoes, and herbs) and three different varieties of canned and/or frozen vegetables with no added salt or fat. 2. Fruit (excluding lemons or limes, all other citrus, ok) and three different varieties of canned and/or frozen fruit with no added sugar. 2 3. Meat, poultry, fish and/or vegetable proteins (canned beans with no added salt or fat and one variety of nut butter (e.g. peanut butter, almond butter) with no added sugar. 4. Grain (100% whole grains) 5. Dairy products and/or dairy substitutes (stock at least one type of low-fat or skim milk with no added sugar and/or one plant-derived milk (i.e., almond, soy) and at least one variety of low-fat or no-fat cheese or yogurt (with no more than 15 grams of sugar per serving) b. A minimum of 50% of beverage refrigeration units devoted to healthy beverage options. c. Convenient access to produce and visibility. Produce must not be displayed in torn or tattered boxes or on the floor. Produce must not be rotten, moldy, spoiled, bruised or wilted. 3. Health Zone Area: Dedicate a specific area in front of the store or at check-out lane a. Healthy Checkout lane including but not limited to: i. candy-free check out areas ii. no advertising of alcohol and cigarettes in check-out lane iii. remove tobacco products from Healthy Checkout lane and/or from plain view in check-out isles iv. offer at least two healthier snack options 1. Shall contain less than or equal to 200 calories per serving 2. Shall contain less than or no more than 7 grams of fat, 2 grams of saturated fat, 15 grams of sugar, and 200 mg of sodium per serving. 3. Health snack options shall not have sugar or high-fructose corn syrup listed as the first ingredient. 4. The corner store shall provide and maintain a minimum of 30% of overall store shelf space for healthy products. 5. Corner store shall Increase interior educational information by posting two signs that contain information on the benefits of fruits and vegetables. 6. Replace a minimum of two alcohol and tobacco posters with at least two educational and/or healthy corner market signs from the County of Los Angeles Department of Public Health —Tobacco Control and Prevention Program. 7. Compliance with existing signage requirements; including but not limited to exterior pole signs/monuments, business license, Tobacco Retail Licensing, temporary signage, wall signage, window signage, etc. 8. Corner store shall accept Food Stamps / EBT. 9. Offer one sale, coupon, or other discount per month on any product as defined above that meets program standards. 10.Price one bottled water option below the price of all other beverages of the same volume. Display this low-price bottled water option at eye level in refrigerator. 11.Display healthy advertising and minimize (Minimum of 40%) exterior signage promoting alcohol, cigarettes, etc. 12.Display Healthy Selection shelf talkers and boards on healthy food and beverages. 13.Respond to customer requests for products. 3 14.Keep food fresh and food displays clean. 15.Business License maintenance on joining. PERFORMANCE MEASURES: The City will designate a point of contact to evaluate this Healthy Corner Store Program using the following performance measures based on the information received from BPRAC who will conduct bi-weekly appraisals/assessments/inspections of corner store participants: 1. Increased visibility and marketing of "Healthy Selection" products to qualified products 2. Increased variety of fruit and vegetables 3. Increased variety of healthy beverages (water, beverages with no added sugar, and 100%juice) 4. Increased Floor Area Ratio devoted to healthy food (minimum 50% of the floor area devoted to the display of healthy food) 5. Presence of Healthy Food Zone and or Healthy checkout or register (at one or more register) 6. Adherence to provisions The City in collaboration with the Healthy Selection Taskforce will identify private-public funds and create a methodology to collect data related to these performance measures. IMPLEMENTATION: (A) Healthy Corner Store Taskforce: The Taskforce will include members of the Baldwin Park Resident Advisory Committee (BPRAC). The Taskforce will also include representatives from local non-profit organizations (e.g. Kaiser Permanente's Educational Outreach Program, Women, Infants, and Children (WIC). and other interested youth and residents. This Taskforce will meet bi-monthly and provide a written report to members of the Healthy Selection Taskforce. (B) Inventory: The City will maintain a comprehensive inventory of all corner stores participating in the program and quarterly communication to ensure integration into program. Healthy Selection Taskforce will update and maintain ongoing communication with City. (C) Incentives/Resources: The City will provide ongoing assistance and support with adherence to aforementioned Healthy Corner Store Program provisions. City will provide support to participating stores including: • Platinum Tier 1: In addition to incentives from Tiers 2 and 3. Stores will Receive: o Baskets for non-refrigerated produce or other healthy products; o Publicity and promotion in BP NOW newsletter; o Highlights on a marquee (e.g. Morgan Park reader board); and o Citywide bus shelter advertisements. 4 • Gold Tier 2: In addition to incentives from Tier 3. Stores will receive: o Public recognition in a display box at City Hall; o Expedite processing of city licenses for business; and o Free advertising on Baldwin Park Public Access Cable TV channel. • Silver Tier 3: Stores will receive: o Healthy Selection Toolkit (fresh produce handling, healthy food marketing, healthy product checklist, wholesale vendors, and basic nutrition education); o Graffiti Removal; o Assistance with the Revolving Loan Fund (RLF) Commercial Loan Program and (low interest loans to make store improvements or invest in equipment); and o Complimentary collateral (Healthy Selection signage) for use within the store. (E) City Staff Training: The City in collaboration with the Healthy Selection Taskforce will train pertinent city staff on the content of the Healthy Corner Store Program provisions and best practices for implementing the policy. (F) Coordination: The City will utilize inter-departmental project coordination with Healthy Selection Taskforce to promote the Healthy Corner Store Program. (G) Healthy Selection Informational Folder: The City in collaboration with the Healthy Selection Taskforce will create and adoptHealthy Selection materials that will be provided to participating stores which will include information on suggested products, nutritional facts, merchandising tips, customer's relations, promotions, etc. (H) Funding: The City in collaboration with the California Center for Public Health Advocacy will actively seek private-public sources of appropriate funding to sustain the Healthy Selection Program. In addition, pursue private-public funding for corner stores to help meet the provisions, make appropriate improvements, and evaluate program efforts. 5 ITEM NO. 4 \'J STAFF REPORT R.. -:.:.,:...:!:_„:...:::, ,.,,,,,W,,„.*,*,:„5,..4.C. 8A�fl1'1'i\ TO: HONORABLE MAYOR AND CITY COUNCILMEMBERS rpF; tiff A./..HU60Fj '. _, TrIE i9A FROM: MARC CASTAGNOLA,AICP, COMMUNIT D ' LOPMENT MANAGE' s h u A AMY L.HARBIN,AICP,CITY PLANNI4 CS&►, may* SAN GABR:IEL Lea vA L,LEY y ",` DATE: AUGUST 20,2014 N.°A P -' SUBJECT: SUMMARY OF ORDINANCE 1290 COMMUNITY MEETINGS AND DIRECTION REGARDING THE FUTURE OF ORDINANCE 1290. SUMMARY This report requests City Council direction on the future of Ordinance 1290 (Redevelopment Project Area Overlay- -RDAO) and the associated amendments. FISCAL IMPACT There is no fiscal impact associated with this item. RECOMMENDATION Staff recommends that the City Council direct staff to move forward with the process to repeal Ordinance 1290 and associated amendments, based upon the public input received from both the June 3`d and August 4th community meetings BACKGROUND Pursuant to City Council direction, staff conducted a community meeting on June 3, 2014 to have discussion and receive input about Ordinance 1290 also known as the Downtown Overlay or the RDAO (Redevelopment Project Area Overlay). Meeting #1, June 3, 2014 Notices for the June community meeting were mailed to all property owners and property occupants of commercial, industrial, and mixed use zoned properties within the Ordinance 1290 boundary area approximately ten (10) days prior to the meeting. The meeting was held at the Esther Snyder Community Center, Adobe Rooms and approximately 15-20 individuals attended. Based upon the sign-in sheets, a majority of those attendees were property owners. Two Councilmembers attended, in addition to a Planning Commissioner and Parks and Recreation Commissioner. Staff prepared a PowerPoint presentation which provided a history of Ordinance 1290 and also provided specific examples of Ordinance 1290's impact upon the area northeast of downtown (Auction Village Area). Participants asked several clarifying questions, and gave significant input (Attachment #2). At the conclusion of the public input, staff indicated that they would look into three (3) options regarding the future of Ordinance 1290. 1) Keep Ordinance 1290 as is 2) Repeal Ordinance 1290 in its entirety 3) Review the applicability of Ordinance 1290 to defined smaller areas within the overall boundary. Ordinance 1290 Redevelopment Project Area Overlay August 20,2014 Page 2 Staff scheduled the next community meeting to present the results/findings on Monday, August 4, 2014 for comment and additional input. Meeting#2, August 4, 2014 Notices for this meeting were hand-delivered to all businesses in the RDAO Area in zoning designations of Commercial, Industrial, and Mixed Use approximately 10 days prior to the meeting. The meeting was held at the Esther Snyder Community Center, Adobe Rooms and approximately 20-25 individuals attended. Based upon the sign-in sheets, there was an even split between property owners and tenants. Two Councilmembers attended, in addition to three(3) Planning Commissioners. Again, staff prepared a short PowerPoint presentation beginning with the history of Ordinance 1290 for those present. Then staff provided a summary of the three (3) options (ALTERNATIVES), which are summarized: 1) Maintain Ordinance 1290 as is: Commercial/retail uses would still dominate as the preferred uses within the boundaries, Sub Area#3 would still be allowed very limited industrial uses such as machine shops; however, auto repair would still remain a prohibited use. 2) Repeal Ordinance 1290: Proposed uses would be allowed pursuant to the underlying zone for the respective property such as IC (Industrial Commercial), C2 (General Commercial), or MU-1 (Mixed Use 1). 3) Consider Ordinance 1290 for smaller areas within the overall boundary: it has been noted that a majority of properties subject to Ordinance 1290, are also located within the METRO Transit-Oriented Specific Plan area. Should the Transit-Oriented Specific Plan be adopted by the City Council, the development standards contained in the specific plan would supersede the development standards currently in the zoning code. After the conclusion of the PowerPoint presentation, staff opened the meeting to questions and discussion. Similar to the first meeting, those present felt that Ordinance 1290 has a bad stigma, is no longer relevant, and should be repealed. A summary of comments from the August 4, 2014 meeting is attached (Attachment#3). Staff informed those present at the meeting that the next step would be to bring forward the summaries of both community meetings to the City Council for discussion and direction. ATTACHMENTS #1, Redevelopment Project Area(RDAO) Map #2, PowerPoint and Summary of Comments from June 3, 2014 Community Meeting #3, PowerPoint and Summary of Comments from August 4, 2014 Community Meeting ATTACHMENT #1 REDEVELOPMENT PROJECT AREA (RDAO) MAP FIGURE 153.115.020 i:iiit 1 N •t n e � �ni�i Iii 11 PROJECT AREA Me f.i limp la, �,�� 5 M [ i / i::i:*err:E. � -er / if:c-*-:=5:...:::.--t-; .-V :St ;:-:-..---All MI - �✓% 3.222 '4 /0 ��J/�/6D rr �,.4 Badillo St '°O di11/iNUmu.4./�v Y/lt1 / % ,re s t, F —I' f Mk/PROJECT AREA // f.,,, i 'jf Ra rtvote; 6— //4 �i 1. �!� ii Location Map ry_.__- Legend ` /f,cso Pnyedaaa Subara22 Siena Vista Project Area ■--,,Freeways .._... seta�3Siem Vets Poojec kea Roads ■-++ RaVoad yyy OATED:MAY a.fuH- ^ e SOORCt CITY Of SACOFM PARR..C'S 20t1. RDAO Project Area Map ATTACHMENT #2 POWERPOINT AND SUMMARY OF COMMENTS FROM JUNE 3, 2014 COMMUNITY MEETING 8/11 /2014 k 111 II A; BALDWIN P A R- K ORDINANCE 1290 SUMMARY AND SUBSEQUENT MODIFICATIONS COMMUNITY MEETING ORDINANCE 1290 0 aw4Pw+n_ wtnvaw When was Ordinance 1290 adopted and why? August 2006 What area does Ordinance 1290 include? To facilitate consideration of projects and activities consistent with the mplementation of a downtown revitalization vision and General Plan. �E �t s _ What does Ordinance 1290 do? '":: Promoter retar uses such as restaurants,retail stores are restaurants across all zones viron the spec area while „ z — eliminating industrial and semi a ts,and machine ho auto t ,r ,' � repair,manufacturing establishments,and machine shops_ � 1.. } E RDAO AREA t a 1 8/11 /2014 rii COMMERCIAL MANUFACTURING(CM)ZONE COMMERCIAL MANUFACTURING(CM)ZONE n PERMITTED USES—POST 1290 n>LUxMN PERMITTED USES—BEFORE 1290 w Rue.fabrsabonc4 pt...made Imes Bow Pumamme Peathen nelavrarr � COMMERCIAL MANUFACTURING(CM)ZONE COMMERCIAL MANUFACTURING(CM)ZONE PERMITTED USES—MODIFICATION#1(ORDINANCE 1306) Y IA g PERMITTED USES—MODIFICATION#2(ORDINANCE 133]) @ntmvin .,...' ADDED LANGUAGE WITH ORDINANCE 1137 ADDED LANGUAGE WITH ORDINANCE 1306 nrosxaane umw, Offices with the primary purposed acarebi ass'san9 nnswe.i w. .,n.,scx.,+ •,"mmw.a..�....... uesm,s+, wM retle.elspmml aria reWfal'¢a6en nIthe ROAD ♦ws.wns., 555055 """"`°° w and Matre9maM pmWtle space for gatherings lw sn unM1y lmaresl tlema relafee Is tluf e, e w °i'°'ss°'^'°e reee elapmem aria resilar eon ,k,,,,, ° so.® s.unmwnmas e raa pet 5trye GENERAL PLAN LAND USE POLICY MAP + COMPREHENSIVE ZONING MAP UPDATE . e F L. .n 1 u' i 3. a 4 1.T:. . 4'"— may^z ✓ J .Y w R y f _ Cam _.....,,_ 2 8/11 /2014 k. non QUESTIONS OR DISCUSSION? 3 SUMMARY OF COMMENTS FROM 1290 PUBLIC DISCUSSION JUNE 3, 2014 Adobe Room—Esther Snyder Community Center 1) Why have 1290? 2) What is the benefit of 1290? 3) Need tax revenue 4) Can't get/retain retail if not wanted by the City. Fees too much Stipulations to heavy 5) Shrink down 1290—not apply to the Alderson/Auction Village Area 6) 1290 in Maine/Ramona area may work 7) Auto repair within Auction Village SubArea #3 8) Have 3rd Party assist with 9) Maintain business licenses on properties to keep uses on-going. 10) If building built for automotive, automotive should stay. 11) Conflict with 1290 in SubArea 3. 12) Illegal auto repair within SubArea 3 without business license—should stay—how to keep and get revenue. 13) Legal auto repair has several outside agencies to maintain approvals and assist City, Fire, EPA,AQMD, CA State Bureau of Auto Repair. 14) SubArea3 welding within a building, painting within a building AQMD regulates. 15) Have flexibility of uses within existing industrial buildings. 16) Need entertainment draw—movie theater 17) Game arcade/smaller scale of Dave & Busters for kids 18) Restaurants by Kaiser 19) Go smaller pieces (block level) instead of one larger piece. 20) Work with existing businesses and property owners. 21) Senior housing with elevators/escalators. 22) Subterranean parking 23) If repeal 1290 what would be the positive impacts/negative impacts 24) Drop 1290—look at what's left Need to rezone areas? Amend uses? 25) The stigma of 1290 is bad. C:wny\AMY\WORD\t299 Memo#3.tlocx ATTACHMENT #3 POWERPOINT AND SUMMARY OF COMMENTS FROM AUGUST 4, 2014 COMMUNITY MEETING 8/11 /2014 � H:UTHBOF 1 � : , V SNGBEL,a a • ALLEY .l.'lee Ps/a4?EO JANU . ORDINANCE 1290 REVIEW AND DISCUSSION OF ALTERNATIVES COMMUNITY MEETING #2 ORDINANCE 1290 °' A .741 When was Ordinance 1290 adopted and why? August 2006 What area does Ordinance 1290 include? To facilitate consideration of projects and activities consistent with the implementation of a downtown revitalization vision and General Plan. �a — 3' /'-_ i r,, v k ii t , What does Ordinance 1290 do? r - 6 Promotes retail uses sock as restaurants,reail stores and ..n r < restaurants across all zones i indu me spses it area,while eliminating Intl119trial and semi IntluStrial uses ine shops. F s .:a repair,manufacturing establishments,and machine shops. S :f n "" r s C ORDINANCE 1290 AREA ,L' .,;ate,. 1 8/11 /2014 et°\t SUMMARYOFCOMMENTSFROMJUNE 3,2014 Win. THREEALTERNATIVES TO CONSIDER FOR 1290 .+:.m(�( COMMUNITY MEETING I n:;'� II What is the benefit of 1290? I) Maintain Ordinance 1290 as is. 2)City needs tax revenue 2) Repeal Ordinance 1290 in its entirety. 3)Shrink down the area of 1290 4) Retail uses don't fit in SubArea#3 3) Review the applicability of Ordinance 1290 to defined smaller areas within the overall boundary. 5) Need flexibility of uses within existing industrial buildings 6) Need an entertainment draw in the Downtown eii: ._v:_ itf"- �MAINTAIN 1290 AS IS ~" '�^ CURRENT ZONING OF ORDINANCE 1290 AREA ' . -5J � �" .? il-'.. .: /l " } +`�"` s Sho Id Ordinance 1290 remain as s n mlheo IIOd hye u 1290 bo I I fdl dominate the preferred useswilF � t. p kR '= ` ''�: r , ., ;SubA 3 .E t 1 af tn emrel ype usessu c h wsch in dhIonCp a ufagt pring,allow d ryl b shments pursuant to the existing Odand upholstery esta 3 _ thrwghestablishmentsanr remansanexplhrents. 'oiled use along with dine- t through esfabl'snmenfsand weld ng establ snmenl5. 3 ,. y it a MH' ,...MP ,R4 '+',- Cx' , '- •fa Black dots 1290 Downtown Overlay Area ``�,:,°i , ^'°�° a REPEAL 1290 IN ITS ENTIRETY ` DI OTCHANG _Yy tL"5.,..'f P IF ORDINNESwOUSDAITAINED IF ORDINANCE 129015 MAINTAINED ,,,--- „ro,,,,.„,e ` tfF ', Y"ya 0 ! ”"° tat: 1F: :CMPlito wrk .,...m..w� R 'ZC''. a4 J�� >:1 f 0.lr ro Black dots would be eliminated. 2 8/11 /2014 °`V INDUSTRIAIJCOMMERCIAL (IC)ZONE S CONSIDER 1290ONLY FOR SMALLER AREAS "1"1":111^ PERMITTEDUSES N WITHIN THEOVERALL BOUNDARY { f t4.1 ta,....A ... � x �1 mr 1' k3n*s usE CONDITIONAL TOLD USE um ems*°y., °R�,%" .Y co,v w cor auv.w on r Lw Zk � Y ZA:=Zu N. :rnen1 WI DA.TAD.CDD CUP `s ue. s.-cr� >.O,,, Rental.o ° CUT LAL won,.Sem,. CUT n . , rl�a.a.� +m s ........ ,, METRO TRANSIT ORI ENTEO DEVELOPMENT m" .. ' CONSIDERNTHEOLY FOR SMALLER AREAS ri SPECI FIC PLAN AREA t *7 WITHINTHEOVERALLBOUNDARY _ _3,. , �' All of the current Ordinance 1290 area's locatetl within The METRO i t Transt Orent dSp f PI narea j ft:' `i- v Should the METRO Transit-Oriented Specific Plan be adopted by the "�' CryCoun�I,the standards- the Spe<fc Plan would supersede those '1,+ .'aFF. 'Y standards currently existing in the Zoning Code {` x : kUf-,4&MQ,r 'e scan standard exists xi the METRO Transt Or ented Spec:fir Plan the fC.. `v r,3 j.. �1 standards in the current Zoning Code would apply. sqi i. 4\ ... NEXT STEPS? Presentation of public meeting input from Step#I June4 and August 4 to the City Council for direction on August 20,2014. QUESTIONS OR DISCUSSION? After direction is received,any changes to Step#2 Ordinance 1290 will require Public hearings before both the Planning Commission and City Council. 3 8/11 /2014 ." rq COMMERCIAL MANUFACTURING(CM)ZONE y4 , COMMERCIAL MANUFACTURING(CM)ZONE w\I PERMITTED USES—MODIFICATION#1(ORDINANCE 1306) : PERMITTED USES—MODIFICATION#2(ORDINANCE 133]) \ B/' ADDED LANGUAGE WITH ORDINANCE 1337 ....se ADDED LANGUAGE WIN ORDINANCE 1306 r.mwme Offices wt the Oomary P.P.se of av9vely ass.,ng A.S... waM1 rodeo thpmem aM revhahzuton of Me RDAO 0 w ana mal re9nlaM VV°wlaa avaca rm vamaanys for Mm,v,i ®:.mnae.,w.,..o........ unilyimerestilemarelatetllo Mat .N.� m. •^+• mom 'ID1a1n'Oe reaevelopmem ana reMau:ation arvn� Pflom 4G"'°'^. GENERAL PLAN LAND USE POLICY MAP -1617-4`4, t: G .V COMPREHENSIVE ZONING MAP UPDATE A S : y- r i I. i A 4 SUMMARY OF COMMENTS FROM 1290 PUBLIC DISCUSSION AUGUST 4, 2014 Adobe Room—Esther Snyder Community Center 1) Is the METRO Transit-oriented Specific Plan a small version of Ordinance 1290? 2) The City does not want to displace businesses,they want to support businesses. 3) Ordinance 1290 was implemented for the 'Bisno Project', since that project is no longer, 1290 is a thorn in the side. 4) There is a bad stigma of 1290. 5) The change of zones impacted existing and future uses on some properties. 6) Start a-new—revitalize the downtown and repeal 1290. C WmyUMY\WORD\1290 Memo#4.Eocx ITEM NO. # 7 1 1 STAFF REPORT Q gPLD4''ti TO: Honorable Mayor and Members of the City Council HUB OF '4 THE 9� FROM: Daniel Wall, Director of Public Work • SAN GARRIEL o DATE: August 20, 2014 t VALLEY o�$R'°�omNOrR`ry5, SUBJECT: DISPOSITION OF CITY PROPERTY SUMMARY Four vehicles and three pieces of equipment have exceeded their useful life to the City. These vehicles and pieces of equipment are in poor condition are no longer being used. At the Direction of the City Council these vehicles will be sold at public Auction FISCAL IMPACT The General Fund will receive the proceeds from the sale of the vehicles and equipment approved for disposal by the City Council. RECOMMENDATION It is recommended the City Council: 1. Declare the vehicles and equipment listed on Table below to be surplus; and 2. Direct staff to sell the vehicles and equipment listed in this report at public auction to the highest bidder. LEGAL REVIEW None required BACKGROUND The four vehicles and three pieces of equipment listed on below are at the end of their useful life to the City. These vehicles and pieces of equipment are no longer being used. The following is a list of surplus vehicles and equipment: Description Mileage - Condition Vehicle Identification Number VIN 1997 Kawasaki Motorcycle 45,987 miles poor condition JKAKZCP29VB515916 _ 1992 Storage Trailer Poor Condition 4UGCU17D3NC017439 1999 Chevrolet S-10 Truck 140,000 miles poor condition 1GCCS14X8XK172683 2006 Patchmaster Truck Fair condition JL6FJJ 1 E96K00052 3 —Toro Riding Mowers Very poor condition N/A These vehicles will be sold at a public auction conducted by US Auctions at the Fairplex in Pomona. Alternative The alternative would be to not dispose of these vehicles and equipment which would result in crowding at the Public Works Yard, and on-going cost of continuing to ensure that these vehicles remain in regulatory compliance. ITEM NO. STAFF REPORT rissopT,7 l T O: Honorable Mayor and Members of the City Council UB OF '� 0THE ' FROM: Daniel Wall,P.E., Director of Public Worlif / % SAN GABRIEL „ DATE: August 20,2014 VALLEY :y Rp ve`_ . oR SUBJECT: AMENDMENT TO AGREEMENT FOR PROFESSIONAL TFD AO" SERVICES ENGINEERING AND TRAFFIC SPEED SURVEYS SUMMARY The Amendment to Agreement for Professional Services will authorize Advanced Applied Engineers, to update the state mandated Engineering and Traffic Speed Surveys required for the use of radar in enforcement of posted speed limits. FISCAL IMPACT This work will have no impact on the General Fund. This work was not included in the Fiscal Year 2014-2015 budget. The maximum cost of this work is not to exceed $20,000, and will be paid with unappropriated Gas Tax Funds. RECOMMENDATION It is recommended that the City Council: 1. Approve the Amendment to Agreement for Professional Services with Advanced Applied Engineers for the preparation of a City-Wide Engineering and Traffic Speed Survey; and 2. Authorize the Mayor to execute the attached agreement amendment; and 3. Authorize the Director of Finance to make appropriate transfers and fund adjustments LEGAL REVIEW Approved as to form Amendment to Agreement for Professional Services herein attached. BACKGROUND California Vehicle Code Sections 40801 and 40802 require Engineering and Traffic Surveys to establish or revise prima facie speed limits on certain streets within a local jurisdiction before law enforcement can utilize radar or other electronic speed measuring devices for speed enforcement. These surveys must be updated every five years to ensure the speeds reflect current conditions. These provisions assure that posted speed limits are kept reasonably current. The Police Department has requested that the Engineering and Traffic Surveys be updated to comply with the California Vehicle Code. The City entered into a three year professional services agreement with Infrastructure Engineers on June 19th 2014, for services including traffic engineering. That agreement requires that work in excess of $10,000 be brought to the City Council for its review and approval. ATTACHMENTS 1. Amendment to Agreement for Professional Services 2. Original Agreement for Professional Services AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES This is Amendment Number 1 entered into on August 20, 2014 to the Agreement that was entered into on the 19th day of June, 2014 by and between the City of Baldwin Park ("CITY") and Advanced Applied Engineering, Inc., a California Corporation, DBA Infrastructure Engineers ("Consultant"). This Amendment provides the Scope of Services required by Section 2 Paragraph A of the original Agreement and the compensation for that Scope of Services in Section 7 of the original Agreement as follows: Consultant shall perform: field reviews, collision history reviews, speed data collection and surveys, and prepare Engineering and Traffic Survey (E&TS) reports which contain sufficient information to document the conditions in accordance with the latest edition of the California Vehicle Code (CVC) Section 627 and that other conditions not readily apparent to a motorist are properly identified taken into consideration and subsequently documented, allowing for the use radar for speed enforcement in accordance with Section 40802 (b) of the CVC, as specified in Consultant's Proposal included as Attachment 1 to this Amendment. The deliverables for this works shall include completed, signed and sealed, Citywide Engineering and Traffic Survey (E&TS)reports acceptable to City. CITY agrees to compensate Consultant for the services provided under this Amendment, and Consultant agrees to accept in full satisfaction for such services, a sum not to exceed twenty Thousand ($20,000), according to the invoice documenting any work done, and the hourly rate, by the Consultant based on the hourly rates set forth in the Approved Fee Schedule (Exhibit A) of the Agreement. Payment shall be made upon City's acceptance of deliverables. CITY shall not withhold applicable federal or state payroll or any other required taxes or other authorized deductions from each payment made to Consultant. No claims for compensation in excess of the not-to-exceed amount for this Amendment will be allowed unless such additional compensation is authorized by CITY in writing. All requests for compensation in excess of the not-to-exceed amount must be submitted to and approved by the City Representative. TO EFFECTUATE THIS AMENDMENT TO AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. IN WITNESS WHEREOF, the parties have executed this AMENDMENT as of the date first written above. CITY OF BALDWIN PARK CONSULTANT: Manual Lozano By: Mayor President, Chief Executive Officer ATTEST: City Clerk APPROVED AS TO FORM: Robert N. Tafoya City Attorney 1815 E.Heim Ave.,Sfe.100 Orange,CA 92865 1NPRASTRllCTiIRE Tel.:(714)940-0100 ENGINEERS Fax:(714)940-0700 www.infeng.co Project Understanding It is a common belief that posting of speed limit traffic signs will influence drivers to drive at that speed. The facts indicate otherwise. Driver behavior research conducted in many parts of this country, over the span of several decades, shows that the average driver is influenced by the appearance of the highway itself and the prevailing traffic conditions, in choosing the speed at which they drive. Recognizing this, the California Vehicle Code requires that speed limits be established in accordance with appropriate engineering practices and methods. Infrastructure Engineers prepare Engineering and Traffic Survey (E&TS) reports which contain sufficient information to document the conditions in accordance with the latest edition of the California Vehicle Code (CVC) Section 627 and that other conditions not readily apparent to a motorist are properly identified taken into consideration and subsequently documented. To legally use radar for speed enforcement, Section 40802(b) of the CVC requires that limits be established per Sections 22357 and 22358 and the speed limits must be justified by Engineering and Traffic Survey conducted within five years prior to the date of the alleged violation. Scope of Work The following tasks outline the scope of work required to satisfy State MUTCD and CVC requirements of an Engineering and Traffic Survey. Task I - Kick-Off Meeting, Consultant shall attend a Kick-Off Meeting with City staff to discuss project parameters, scheduling constraints, and other relevant information regarding services required. An overall project schedule shall be reviewed, revised and updated by the Consultant. Task 2 - Field Review, Consultant shall conduct a complete and thorough field review of each roadway segment being surveyed. Details of this review include (but not limited to) existing speed limit, number of traffic lanes, adjacent development land use types, crosswalks, pedestrian/bicycle activity, horizontal/vertical curves, driveways, sidewalks, pedestrian activity, bike lanes, lighting conditions and any condition not readily apparent to motorists. Task 3 - Collision History Review, Consultant shall obtain accident history data from SWITRS data which will be acquired directly from the CHP for the roadways being surveyed. Review collision records and calculate accident rates per million vehicle miles and evaluate traffic and roadside conditions for each of the locations based on published County average accident rates. Task 4 - Speed Data Collection, Consultant , through Subconsultant, shall perform the collection of the Average Daily Count and a measurement of prevailing speeds using 1815 E.Heim Ave.,Ste. 100 Orange,CA 92865 I NFRASTRllCTURE Tel.:(714)940-0100 ev- ENGINEERS Fax: (714)940-0700 www.infeng.co August 5, 2014 City of Baldwin Park Mr. Daniel Wall, P.E. Public Works Director/City Engineer 14403 East Pacific Avenue Baldwin Park, CA 91706 RE: Proposal to Provide Consulting Engineering Services for 2014 City-Wide Engineering and Traffic Speed Surveys Dear Mr. Wall: Infrastructure Engineers, Inc. is very excited to start working again with the City of Baldwin Park on the above referenced project. After careful review of the project requirements, we have outlined the scope of services that we will provide with this Engineering and Traffic Survey (E&TS). As you know, California Vehicle Code mandates that if Radar is used to enforce the speed limits, then the posted speed limits need to be set at a speed determined by an E&TS. The said survey needs to be updated every five (5) years to ensure that critical speeds or other factors in the survey segments have not changed. You can be confident that Infrastructure Engineers has the ability, experience and resources to ensure successful and timely completion of this very important project We thank you for this opportunity to address your needs and look forward to the ways in which we will be able to assist you. Having had the good fortune to serve as the City in the past, we have a better than average understanding of the roadway segments within the City and look forward to the opportunity to put that knowledge to work once again for the City of Baldwin Park. The following pages outline the scope of services offered by Infrastructure Engineers and our proposed Not-To-Exceed Fee. If there are any questions or additional information I can provide, please feel free to contact me directly at (714) 940-0100, ext. 5050. Very truly yours, Raymond R. Abassi, P.E., T.E. QSD 1815 E.Heim Ave.,Ste.100 7NFRASTR UCTURE Orange,CA 92865 �i Tel (714)940-0100 ENGINEERS Fax:(714)940-0700 www.infeng.co radar equipment at sixty four (64) segment locations throughout the City. Spot speed data collection will utilize a calibrated radar gun to determine existing vehicular travel speeds. A minimum 100 observations will be recorded for each direction of travel on each of the 64 segments. This data is used to calculate statistical information such as the 85th percentile speed, a 10 mile per hour pace speed, percent of vehicles within the 10 mile per hour pace, median speed and other pertinent data for analysis. Consultant shall also collect Average Daily Traffic (ADD volume data, through our sub-consultant, for specific roadway segments being surveyed. Speed data collection equipment shall be calibrated prior to data collection to insure accuracy. Spot speed radar readings will be collected on Tuesdays, Wednesdays or Thursdays during the off-peak hours of 9:30 AM to 11:30 AM and 1:30 PM to 3:30 PM. In the event of inclement weather, spot radar collection will be rescheduled to insure that samples are representative of typical traffic. Additionally, school must be in session during the time of data collection. Speed data collection will be performed by qualified and certified radar operators. Task 5 - Speed Zone Survey Sheets, Consultant shall prepare an E&T Survey summary document for each location, which includes each of the components identified in CVC section 627. Each E&T Survey Summary sheet is documented with textual explanations as required to justify an increase or reduction to the posted speed limit The E&T Survey summary will be formatted pursuant to the direction of the City. Task 6 - Draft Report, Consultant shall submit a draft report for review, prepared in Microsoft Office software format documenting the survey findings and recommended speed limit at each location. The draft report will be submitted for City review. Task 7 - Final Report, Following the City's review, Consultant shall finalize the report and submit the final report which shall include all elements and parameters as specified by the CVC Section 40802 and MUTCD. Task 8 - Meetings, A total of two (2) meetings are budgeted. One Commission meeting and one City Council meeting to answer questions which may arise during the adoption of the revised speed limits. 1815 E.Heim Ave.,Ste.100 �x INFRASTRUCTURE Orange,CA 92865 <a Tel.:(714)940-0100 ENGINEERS Fax:(714)940-0700 .. _.- .i www.inteng.co Cost of Services Costs of services referenced herein will be invoiced monthly based on a percentage completion in conformance with the hourly breakdown of tasks, their associated hourly rates and based on fees contained in the hourly rate schedule. Proposed Not-To-Exceed Fee to Provide Consulting Engineering Services for 2014 City-Wide Engineering and Traffic Speed Surveys llourlyRate vi$320 .$1 10 $63`. Task Description Unit Senior p Quantity T.E. Clerk ' Sub Cost 1 Kick-off Meeting One Meeting 1 3 $360 Field Review Per Survey 54 0.5 $2,970 2 Segment Collision History Review Per Survey 54 0.25 3 Segment $1,485 Speed Data &ADT Per Survey 54 1*Collection Segment * $5,643 Per Survey 5 Speed Zone Survey Sheets Segment 54 0.25 0.5 $4,590 6 Draft Report One Report 1 24 $2,880 7 Final Report One Report 1 8 4 8 $1,904 8 Meeting One Meeting 1 3 $360 Reimbursable Cost 9 (Mileage, prints, etc.) Lump Sum $500 Total Calculated Fees $20,692 Courtesy Discount $692 Total Adj u#edTlot-to-Exceed.FeQ .v -;$20,000`' * includes a 10%Mark up Administration and Handling Fee 1815 E.Heim Ave.,Ste.100 INFRASTRU STRUCTURE Orange,CA 92865 ®. Tel.:(714)940-0100 T% ENGINEERS Fax:(714)940-0700 www.infeng.co Project Schedule Consultant is prepared to begin work immediately upon receipt of written authorization to proceed. Infrastructure Engineers propose to complete the project tasks from the initial kick off meeting with City Staff through submittal of our draft report within a period of three (3) months after receipt of written notice to proceed. A final report will be submitted within 10 working days after receipt of City comments on the draft report. Consultants Project Manager will notify the City prior to data collection to ensure road construction, detour or repair projects do not interfere with accurate data collection. In the event a conflict exists, Consultant will reschedule data collection in those particular areas. Every effort will be made to ensure data collection is completed within the time schedule however, if construction activities necessitate, a time extension may be requested from the City until the construction or repair projects are completed. Project Team & Organization Principal-in-Charge Raymond R. Abassi, P.E., T.E. Mr. Abassi has over thirty (30) years of professional experience in traffic engineering, as well as project management. He holds his Bachelors of Science Degree in Civil Engineering and his Masters Degree in Traffic and Transportation Engineering. He has professional certifications in the field, including Professional Engineer and California Registered Traffic Engineer. Mr. Abassi's experience covers all aspects of traffic engineering including assignment as a City Traffic Engineer and hundreds of traffic engineering design projects. Further traffic experience includes traffic operations and associated design elements including impact studies, traffic circulation, feasibility studies, transportation planning and preparation of the PS&E for traffic signals and traffic safety improvements. In addition, Mr. Abassi has provided City Traffic Engineering support services to various cities throughout Southern California. Senior Traffic Engineer& Project Manager Steve Hilton, T.E. Mr. Hilton has over thirty-five (35) years of experience in Traffic Engineering and Transportation Planning. He holds his Bachelors of Science Degree in Civil Engineering and is registered as a Professional Traffic Engineer in California. Mr. Hilton has served as the consulting Traffic Engineer for the cities of Chino Hills, Simi Valley, Solano Beach, Santee and Monterey Park. He currently provides Traffic Engineering services to the cities of Montebello and Bell Gardens, with On-Call Traffic Engineer services provided to the cities of Pico Rivera and Monrovia. Mr. Hilton has prepared numerous successful Engineering and Traffic Surveys. Some of the client cities include; City of Montebello, City of Bell Gardens, City of Pico Rivera, 1815 E.Heim Ave.,Ste.100 t®®e.- in ERASTRUCTUR Orange,CA 92865 ENGINEERS Tel (714)940-0100 �' Fax:(714)940-0700 www.infeng.co City of Inglewood, City of Temecula, City of Hermosa Beach and the City of La Puente. Mr. Hiltons' experience includes: traffic planning & operations, traffic impact studies, safety grants, traffic signing & striping design, traffic control plans, site access & circulation, shared parking & parking demand forecasting, parking design & planning and traffic accident analysis, coordinate with consulting firms, as well as City, State and Federal agencies; presentations to City Council, Planning Commission, Traffic Commission, Public Works Commission, Community Groups, City Departments, consultants, lawyers and courts. In addition, he is recognized as an expert in traffic accident reconstruction and an expert witness. Traffic Engineer & Project Coordinator Ryan Kim, Ph.D., P.E., T.E. Dr. Kim has obtained his Ph.D. in Transportation Planning and is registered as a Professional Engineer and Professional Traffic Engineer in California. Dr. Kim has studied and written on various topics related traffic and transportation engineering. Dr. Kim is currently conducting traffic impact studies, radar speed surveys, field surveys, and studies for various other traffic projects. Dr. Kim has performed key roles in the preparation of Engineering and Traffic Surveys for the cities of; City of Montebello, City of Bell Gardens and the City of Pico Rivera AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is entered into this 19th day of June, 2014 by and between the City of Baldwin Park ("CITY") and Advanced Applied Engineering, Inc, a California Corporation,DBA Infrastructure Engineers ("CONSULTANT"). RECITALS A. CITY has determined that it requires the following professional services from a consultant on an on-call basis: 1. Civil and Traffic Engineering Design Services; 2. Project Management, Construction Management, and Inspection Services for General Engineering Projects; 3. Land Surveying Services; B. CONSULTANT represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. CONSULTANT further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions of this Agreement. NOW THEREFORE, in consideration of mutual covenants and conditions herein contained, CITY and CONSULTANT agree as follows: 1. DEFINITIONS A. "Scope of Services": Such professional services as are set forth in future amendments to this contract incorporated herein by this reference. B. "Approved Fee Schedule": Such compensation rates as are set forth in the fee schedule attached hereto as.Exhibit A and incorporated herein by this reference. C. "Commencement Date"June 19, 2014 D. "Expiration Date": June 19, 2017 Page 1 2. CONSULTANT'S SERVICES A. Scope of Services. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall perform the services identified in the Scope of Services. CITY shall have the right to request, in writing, changes in the scope of work or the services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement: B. Time for Performance. CONSULTANT shall commence the services on the Commencement Date and shall perform all services in conformance with the project timeline set forth in Exhibit C attached hereto and incorporated herein by this reference. C. Standard of Performance. CONSULTANT shall perform all work to the highest professional standards and in a manner reasonably satisfactory to CITY. CONSULTANT shall comply with all applicable federal, state and local laws, ordinances, codes and regulations. 3. REPRESENTATIVES A. City Representative. For the purposes of this Agreement, the contract administrator and CITY's representative shall be the City Engineer, (hereinafter the "City Representative"). It shall be CONSULTANT's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and CONSULTANT shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative. B. Consultant Representative. For the purposes of this Agreement, Sid Mousavi is hereby designated as the principal and representative of CONSULTANT authorized to act on its behalf with respect to the services specified herein and make all decisions in connection therewith (the "Responsible Principal"). The Responsible Principal may not be changed by CONSULTANT without the prior written approval of CITY. 4. CONSULTANT'S PERSONNEL A. CONSULTANT represents that it has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All such services will be performed by CONSULTANT or under its supervision, and all personnel engaged in the work shall possess the qualifications, permits and licenses required by applicable law to perform such services. B. CONSULTANT shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance • with all reasonable performance standards established by CITY. (if(a) subconsultands are/is used then insert Section 4CJ C. As provided in Exhibit A, CONSULTANT may utilize the services of subconsultants to undertake specific work tasks. Fees for services provided by subconsultants, identified in Exhibit A, shall be compensated as set forth in Exhibit B. D. In the event that CITY, in its sole discretion, at anytime during the term of this Agreement, desires the removal of any person or persons assigned by CONSULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. E. CONSULTANT shall be responsible for payment of 'all employees' and subconsultants' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. F. Permits and Licenses. CONSULTANT shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a City of Baldwin Park business license. 5. FACILITIES AND EQUIPMENT Except as otherwise authorized by CITY in writing, CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 6. TERM OF AGREEMENT This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date,unless sooner terminated as provided in Section 18 herein. 7. COMPENSATION A. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in future amendments to this agreement. Total compensation, including reimbursement for actual expense, shall not exceed ten thousand dollars ($10,000), unless additional compensation is approved in writing by the Chief Executive Officer of the City or the City Council. B. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement. C. Additional Services. No claims for additional services performed by CONSULTANT which are beyond the scope set forth future amendments will be allowed unless such additional work is authorized by CITY in writing prior to the performance of such services. Additional services, if any are authorized, shall be compensated on a time and materials basis using CONSULTANT's Approved Fee Schedule (Exhibit A). Fees for such additional services shall be paid within thirty (30) days of the date CONSULTANT issues an invoice to CITY for such services. 8. METHOD OF PAYMENT CONSULTANT shall submit to CITY an invoice, on a monthly basis, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing_ period and the amount due. Such itemizations shall include the days worked, number of hours worked, and authorized reimbursable expenses incurred with appropriate back-up documentation and receipts evidencing the authorized expenses, if any, for each day in the period and shall separately describe any additional services authorized by CITY. Any invoice claiming compensation for additional services shall include appropriate documentation of CITY's prior authorization. Within ten (10) business days of receipt of each invoice, CITY shall notify CONSULTANT in writing of any disputed amounts included on the invoice. Within thirty(30) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice up to the maximum amount set forth in Section 7. 9. OWNERSHIP OF WORK PRODUCT All reports, documents or other written material ("written products") developed by CONSULTANT in the performance of this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. CONSULTANT may take and retain such copies of the written products as desired, but no such written products shall be the subject of a copyright application by CONSULTANT. 10. TRAVEL REIMBURSEMENT Travel required by CONSULTANT or any subconsultant or subcontractor pursuant to this Agreement shall be a reimbursable expense and shall only be made where necessary to complete the services agreed to be performed under this Agreement. Travel expenses shall be reasonable and shall be incurred in the most cost efficient manner possible. All requests for travel reimbursement shall be accompanied by appropriate back-up documentation and receipts evidencing authorized expenses. 11. INDEPENDENT CONTRACTOR CONSULTANT will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute CONSULTANT as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or associationbetw-een-CITY-and CONSULTANT, 12.- CONFIDENTIALITY -. All data, documents, discussion, or other information developed or received by CONSULTANT or provided for performance of this Agreement are deemed confidential and shall not be disclosed by CONSULTANT without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required or necessary to provide the services under this Agreement. All CITY data shall be returned to CITY upon the termination of this Agreement. CONSULTANT's covenant under this Section shall survive the termination of this Agreement. 13. CONFLICTS OF INTEREST CONSULTANT hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with CONSULTANT in connection with this project. CONSULTANT hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute. CONSULTANT agrees that a clause substantially similar to this Section shall be incorporated into any sub-contract that CONSULTANT executes in connection with the performance of this Agreement. 14. INDEMNIFICATION A. To the full extent permitted by law, CONSULTANT shall indemnify, hold harmless and defend CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns from and against any and all claims, demands, causes of action, liability, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONSULTANT or any of its officers, employees, servants,agents, subcontractors, volunteers or any other person or entity involved - by, for, with or on behalf of CONSULTANT in the-perfomaance-ofthis-Agreem entrSueh costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. The parties understand and agree that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. B. CONSULTANT's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONSULTANT expressly waives its statutory immunity under such statutes or laws as to CITY, its officers, agents, employees and volunteers. C. CONSULTANT agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. In the event CONSULTANT fails to obtain such indemnity obligations for the benefit of CITY, CONSULTANT agrees to be fully responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of CONSULTANT or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of CONSULTANT in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. D. CITY does not, and shall not, waive any rights that it may possess against CONSULTANT because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall applyregardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. CONSULTANT agrees that CONSULTANT'S covenant under this Section shall survive the termination of this Agreement. B. GONSULT-A TTT—agree.s to- -pay all—r4qui-rod—taxes—on—amounts—paid—to CONSULTANT under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments,penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. CONSULTANT shall fully comply with the workers' compensation laws regarding CONSULTANT and CONSULTANT's employees. CONSULTANT further agrees to indemnify and hold CITY harmless from any failure of CONSULTANT to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to CONSULTANT under this Agreement any amount due to CITY from CONSULTANT as a result of CONSULTANT's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section. 15. INSURANCE A. CONSULTANT shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, insurance as follows: 1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss or damage. 2. Automobile Liability Insurance for any owned, non-owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3. Worker's Compensation insurance as required by the State of California. 4. Professional Liability Insurance with a minimum limit of One Million Dollars ($1,000,000)per occurrence eONSUi..TANT—shat e-quire tali of its sub-con I . . .- contractors to maintain insurance coverage that meets all of the requirements of this Agreement. C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best's Insurance Guide. D. CONSULTANT agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at CONSULTANT'S expense,the premium thereon. E. Prior to commencement of work under this Agreement, CONSULTANT shall file with CITY's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement. F. CONSULTANT shall provide proof that policies of insurance expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY. CONSULTANT agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. H. The insurance provided by CONSULTANT shall be primary to any other coverage available to CITY. Any insurance or self-insurance maintained by CITY, its officers, employees, agents or volunteers, shall be in excess of CONSULTANT's insurance and shall not contribute with it. L All insurance coverage provided pursuant to this Agreement shall not prohibit CONSULTANT, and CONSULTANT's employees, agents, subcontractors, or volunteers from waiving the-right-ofsubrogation-prior-to-a-loss— N-SULK N3—hereby vvarves-ali rights-of - ----- subrogation against CITY. J. Any deductibles or self-insured retentions must be approved by CITY. At the option of CITY, CONSULTANT shall either reduce or eliminate the deductibles or self-insured retentions with respect to CITY, or CONSULTANT shall procure a bond guaranteeing payment of losses and expenses. K. If CONSULTANT is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds. L. Procurement of insurance by CONSULTANT shall not be construed as a limitation of CONSULTANT's liability or as full performance of CONSULTANT's duties to indemnify, hold harmless and defend under Section 14 of this Agreement. 16. MUTUAL COOPERATION A. CITY shall provide CONSULTANT with all pertinent data, documents and other requested information as is reasonably available for the proper performance of CONSULTANT's services. B. In the event any claim or action is brought against CITY relating to CONSULTANT's performance in connection with this Agreement, CONSULTANT shall render any reasonable assistance that CITY may require. 17. RECORDS AND INSPECTIONS CONSULTANT shall maintain full and accurate records with respect to all matters covei.d wed- ii ' y - •-1 • . • ••• • • I charge, upon reasonable notice, during normal business hours to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents,proceedings, and activities. 18. TERMINATION OF AGREEMENT A. CITY shall have the right to terminate this Agreement for any reason or for no reason on five (5) calendar days' written notice to CONSULTANT. CONSULTANT shall have the right to terminate this Agreement for any reason or no reason on sixty (60) calendar days' written notice to CITY. CONSULTANT agrees to cease all work under this Agreement on or before the effective date of such notice. All completed and uncompleted products up to the date of receipt of written notice of termination shall become the property of CITY. B. In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by CONSULTANT, CONSULTANT shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall CONSULTANT be entitled to receive more than the amount that would be paid to CONSULTANT for the full performance of the services required by this Agreement. 19. FORCE MAJEURE CONSULTANT shall not be liable for any failure to perfoiui if CONSULTANT presents acceptable evidence, in CITY's sole judgment, that such failure was due to causes beyond the control, and without the fault or negligence of CONSULTANT. 20. NOTICES Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during CONSULTANT's and C1TY's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the parties may, from time to time, designate in writing. If to CITY: If to CONSULTANT: Attn. Director of Public Works Allis. Sid Mousavi 14403 E. Pacific Avenue 1815 Easst Heim Ave., Ste. 100 Baldwin Park, CA 91706 Orange, CA 92865 Telephone: (626) 813-5251 Telephone: (714) 940-0100 With a courtesy copy to: - _ —Robert_Tafoy-a,_Ciiy_Attone_y ._ _ Tafoya and Garcia 316 W. 2nd Street, Suite 1000 Los Angeles, CA 90012 Telephone: (213) 617-0600 email: Robert@tafoyagarcia.com Facsimile: (213) 626-0078 21. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY In the performance of this Agreement, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation or other basis prohibited by law. CONSULTANT will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 22. PROHIBITION AGAINST ASSIGNMENT CONSULTANT shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than CONSULTANT. 23. ATTORNEY'S FEES In the event that CITY or CONSULTANT commences any legal action or proceeding to to recover its costs of suit, including reasonable attorney's fees. 24. ENTIRE AGREEMENT All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of thus—Agreement and provisions of any document incorporatedbfhe provisions of this Agreement shall prevail. This instrument contains the entire Agreement between CITY and CONSULTANT with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by CITY and CONSULTANT. 25. GOVERNING LAW; JURISDICTION This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event of litigation between the parties, venue in State trial courts shall lie exclusively in Los Angeles County. In the event of litigation in a United States District Court, exclusive venue shall lie in the Central District of California. 26. SEVERABILITY Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. 27. CAPTIONS The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein. 28. EXECUTION This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authonzed representatives to execute this Agreement on the dates set forth below. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. CITY OF BALD n ' CONSULT Le Manuel Lozano. --jr-- By: 1... Mayor Presi ent, Chief Executive Officer ATTEST: By: t t6 -.1 '/ name a d title-FYI IT TAKES TWO ,.. v'" i " SIGNAT ' TO BIND A City C er _t VORATIONJ APPRC ED :S TO Fs ? 1 40 V Robert afo . City Attorney •4 `v`_1 y-1. > ``*te .<t Exhibit A Consultant's Fee Schedule 2014 HOURLY RATE SCHEDULE tea. INFRASTRUCTURE As of May 1, 2014 ilit ENGINEERS Principal in Charge $185 Interim City Manager $185 Assistant/Deputy City Manager $155 Civil Engineering Program Management Project Manager $149 Project Director $165 Geo-Technical Engineer $139 Program Manager $139 Senior Engineer $129 Sr. Program Coordinator $100 Senior Plan Check Engineer $129 Program Assistant $69 Engineering Associate $98 Engineering Assistant $85 Municipal Engineering Support Engineering Technician $80 CAD Manager $119 City Engineer $149 CAD Operator $85 City Traffic Engineer $140 Deputy Engineer $129 Traffic Engineering Dep. City Traffic Engineer $135 Plan Checker $129 Principal Engineer $149 CIP Manager $129 Senior Traffic Engineer $129 Traffic Engineer $119 Building & Safety Plan Checker $105 _' -_ - 1 Engineering Associate $98 Building Official $139 Engineering Assistant $85 g $1 Plan Check Engineer $130 Engineering Technician $79 Senior Building Inspector $89 Transit Planner $120 Building Inspector $79 Technician $69 Surveying Clerical Project Manager $149 Survey Analyst $129 Organizer/Supervisor $95 Plan Checker(Subdivision 8 Survey Document) $129 Clerk Typist $69 Construction Management 'Other Charges Construction Manager $149 Delivery $65 Scheduler/Controller $98 Travel Cost+ 15% Senior Inspector $75 Reimbursements Cost+ 15% Inspector $69 Technician $70 Labor Compliance $79 Additional billing classifications may be added to the above list throughout the year as new positions are created. The above schedule is for straight time. Overtime will be charged at 1.5 times. Sundays and holidays are charged at 2.0 times the standard time. 1815 E.Heim Ave Ste.100. Orange,CA 92865. Tel: (714)940-0100. Fax: (714)940-0700. www.infeng.co ITEM NO. 4e1 3 STAFF REPORT . y . i'F e nwi TO: Honorable Mayor and Members of the City Council Ank %tj j1{1't, �1 FROM Manuel Carrillo Jr., Director of Recreation & Community Sery ligir z '„ DATE: August 20,2014 cOCxrVA LLEY�� v --=1-�er SUBJECT: NEW PROPOSED DOWNTOWN STREET MARKET �EO JA SUMMARY This report is to provide information on the projected costs and lay out of a three week trial period regarding a proposed Downtown Street Market for the City Council to consider, discuss and provide direction to staff. FISCAL IMPACT Staff has conducted a preliminary review of the costs associated with coordinating a weekly Downtown Street Market. The total cost of the program would be $16,340 over a three (3) week period. Below is a breakdown of weekly costs for a Downtown Street Market: • Recreation& Community Services (set-up, general supervision and breakdown) - $610 • Public Works (closing/opening street and general clean-up) - $710 • Public Safety (2 police officers) - $650 • Equipment Rentals (restrooms, generator, lighting, sound and children's entertainment)—$2,380 • One Time Costs - Marketing (flyers and large banners) - $1,855 and $435 (PW directional signs) • Entertainment(opening band for first week) - $1,000 The above costs are based on weekly expenses needed to manage a regular street market. Projected overall revenue would be approximately $9,000 which includes sponsorships at approximately $4,500 and $4,500 in vendor booth fees. Staff anticipates to sell 50 booths at $30.00 for businesses and $25.00 for non-profits at a weekly average of$1,500. Staff is exploring a pilot schedule of three (3) weeks commencing September 18th, September 25th, and October 2nd to determine the response from the community. At the conclusion of the street market, staff will report back to the City Council with an update and event evaluation. With the proposed budget expenditures for the three week pilot program being estimated at$16,340 and projected revenues of$9,000 there is a$7,340 shortfall. It is recommended that the projected shortfall of$7,340 be covered with funds from the Business Improvement Fund. The adoption of this recommendation would mean there is NO impact on the General Fund. RECOMMENDATION If the City Council wishes to proceed with the trial period for a weekly Downtown Street Market Staff recommends that the City Council: 1) Approve the proposed budget of $16,340 and authorize approximately $7,340 from the Business Improvement Fund(Fund#230) to cover costs above the projected revenue; and 2) Authorize the Director of Finance to allocate the required funding, set up the appropriate accounts and make the required budget adjustments and transfers. LEGAL REVIEW The City Attorney has reviewed this staff report. BACKGROUND At the request of Councilmember Susan Rubio and City Council consensus at their August 6th meeting, staff began researching local farmer's and street markets.The nearby communities of Monrovia,West Covina,Walnut, San Dimas, and La Verne host weekly farmers and street markets. The Baldwin Park Kaiser Permanente also hosts a very popular Farmer's Market on Friday mornings for employees and visitors. Due to parking constraints at Kaiser it is not convenient for residents to visit this particular farmer's market unless they are visiting the hospital or medical offices. Monrovia currently hosts a Friday night farmer's market that is very well attended and has a strong regional following. Staff began to contact other farmer's and street markets to determine costs and fees to host a street market. As a result of the research, staff began to propose a layout for the Downtown Street Market. If a street market is approved, Maine Avenue would be closed between Ramona Blvd. and Palm Avenue. This would provide sufficient space to place a stage at the entrance to the Park Plaza entrance (in between Menchie's and America's Taco Shop). Booths would be placed against the curb along both sides of Maine Avenue. Staff is also proposing to have a kid's zone near the south end of the proposed market area. Due to the popularity of the Monrovia Farmer's Market on Friday nights, staff is recommending to host the Downtown Street Market on Thursday nights between 5:00pm to 9:00pm. For this pilot program, the focus will not be a certified farmer's market. To become a certified farmer's market, the City needs to file several permits particularly with the L.A. County Department of Agriculture Weights and Measures. However, it is anticipated that it will take approximately four (4) weeks for a complete turnaround. Staff is also researching with the state to implement Electronic Benefit Transfer (EBT) acceptance. Although it will not be a certified farmer's market, staff will invite farmers as well as local grocery stores to participate. To ensure there is strong attendance, staff is proposing to have a band performance the first week of the street market. Staff will incorporate local community groups such as the adult school culinary program, community garden participants and other local groups to be part of the entertainment and educational elements of the event. ALTERNATIVES The proposed alternate to having the City coordinate the street market would be for the City Council to direct staff to contract services with a professional farmer's market association to handle all aspects of farmer's/street market. ATTACHMENTS 1) Proposed Street Market Plot Plan 2) Draft Vendor Application Palm Ave. V a ,bRAFT 0) 0 0 0 o' h Park Plaza y STAGE C >® . ® V 0 on 0 CD ---\ = ® vY a CD re • o O 0 Pt- CD K Ca i m Yh • N m iVrG` ® C rw mE (68 1 I r.a m to C A m CD H — BM MI NM MI RBI MMMMM Ramona Blvd. • 9 ,,47;9 Ix. a=p DRAFT ►®�y 11 l Ciiy of Baldwin Parke Recreation and Community Services A - - Voodowa setae 5:00pm - 9:00pm Set-up 3:30pm-5:00pm Morgan Park a 4100 Baldwin Park Blvd.o Baldwin Park,CA 91706 For.Downtown Street Market on Maine Avenue(Palm Ave.&Ramona Blvd.) Contact:Maria Moreno 626.813.5245, Ext.316 e Mmoreno @baldwinpark.com® Fax 626.814.2998 Representative's Name: Phone #: Name of Organization/Business:.. Non-profit#(if applicable): Address: City: Zip: E-mail Address: Discount: 2 events-5%Off Ail 3 events- 10%Off Thursday, September 18 Thursday, September 25 Thursday, October 2 Vendor Booth: 10'x10' Space (Canopy Required) Information Booth (# of events) X Resident$30.00ea/Non-Resident$50.00ea $ Novelty Booth (BL$1o7) (# of events) X Resident $40.00ea/Non-Resident$75.00ea $ Food Booth (BL$107/HP$160) (# of events) $ Non-Profit/Community Group Booth/Farmers: 10'x10' SPACE (Canopy Required) Information Booth (# of events) X Resident$25.00ea/Non-Resident$40.00ea $ Novelty Booth (BL$107) (# of events) X Resident $35.00ea/Non-Resident $60.00ea $ Farmer's Booth (# of events) X $15.00 each $ Food Booth (BL$107/HP$160) (# of events) $ Miscellaneous Rentals: Chairs (# needed) X (# of events) X$3.00ea $ Table (It needed) X (# of events) X$10.00ea $ Canopy 1 (# needed) X (# of events) X$100.00ea $ *Electrical Outlet (It needed) X (# of events) X$15.00ea outlet $ *Must provide own extension cord. Total Amount Due: $ (# of events) X Discount = $ Accept Cash,Credit/Debit,Check/Money Order(Payable to City of Baldwin Park) Application Information: Submit To: Email:Mmoreno @baldwinpark.com Fax: 626.814.2998 Delivery/Mail: Esther Snyder Community Center e 4100 Baldwin Park Blvd. ® Baldwin Park, CA 91706 Submit By (Possible Exceptions, Inquire for Details): Food Booth Application Due:Wednesday, August 27th Health Permit Information/Payment Due:Tuesday,August 26th Information & Novelty Booth Applications Due:Wednesday,Septemberl Oth Full Payment Due By:Wednesday,September 10th Date Received: *Application Approval will take five (5) business days to review/process. Staff's Initial: Food Booths, please select items you are interested in selling: Pizza Sushi Tortas Fresh Fruit • Chicken Sandwiches Shrimp Cocktails Fresh Salad Aguas Frescas Bionico Sopes DRAFT Burritos Quesadillas Mariscos Hummus/Pita Tacos Pasta Nachos • • Enchiladas Hamburgers Fajitas Civiche Empanadas Taquitos/Flautas Drinks: Other: • Items will be reviewed and Food Booths will be able to sell Iwo (2) to three (3) items during the event based on variety. Information/Novelty Booths, please describe items you are interested in selling and/or information to be distributed at event: • Rules & Regulations: 1. Business License (BL) is required for the sale of 3. Payments must be made by August 26th in any items and can be obtained for an order to participate in all three (3) events. additional cost of $107.00 (Non-Profit Exempf) 4. ALL Vendors MUST have a 10'x10' Canopy. through the Finance Department at City Hall. 5. Information and/or selling MUST take place 2. Health Permit (HP) is required for the sale of any inside your 10'x10' booth area ONLY. food/drink items and can be obtained for an 6. Non-profit groups must provide a copy of their additional cost of $160.00. Forms/Information 501 C(3) letter for non-profit rates. available from Community Center. Cashier's 7. Lighting will be provided. Check/Money Order Payable to: LA County Dept. of Public Health. 1 have read and understand all the provisions and agree to abide by them. And will not hold the City liable and is not responsible for the safety or insurance of any items belonging to the vendor. The City will not serve as storage for any items left by vendors.All payments are non-refundable. We reserve the right to refuse any vendor. Representative's Signature: Date: • Staff Use Only • ❑Approved ❑ Denied Signature: Date: , AGENDA BALDWIN PARK FINANCE AUTHORITY AUGUST 20, 204 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 III l : BALDWI N P - A - R - K Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Finance Se invita al priblico a dirigirse a la Agencia nombrada en esta Authority on any matter posted on the agenda or on any agenda, pars hablar sobre cualquier asunto publicado en la other matter within its jurisdiction. If you wish to address agenda o cualquier tema que este bajo su jurisdiccion. Si usted the Board, you may do so during the PUBLIC desea la oportunidad de dirigirse a la Agenda, podia hacerio COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del Pablico (Public person is allowed three (3) minutes speaking time. A Communications)anunciado en la agenda. A cada persona se Spanish speaking interpreter is available for your le permite hablar por tres (3) minutos. Hay un interprete para convenience. su conveniencia. FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite pars hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code§54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accidn en algun asunto a menos que sea incluido en la agenda, o a menos que exists algUna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciOnes o preguntas hechas por personas; 0 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraciOn en juntas proximas. [Codigo de Gobierno§54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT: JUNE 2014 Staff recommends that the City Council receive and file the Treasurer's Report for June 2014. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of August 2014. Alejandra Avila Secretary r . PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at(626) 813-5204 or via e-mail at rcaballero@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. STAFF REPORT f o1 ga.1-13ki4 TO The Honorable Mayor and Members oft City Cou il s, HUB OF �'7 THE 9� FROM: Craig A. Graves,Director of Finance go SAN GABRIEL ' ' DATE: August 20,2014 VALLEY Ao N. Eo,ne�P .p SUBJECT: Treasurer's Report-June 2014 / SUMMARY Attached is the Treasurer's Report for the month of June 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the Treasurer's Report for June 2014. ALTERNATIVES None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW None Required Treasurer's Report—June 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of June 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission(CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF)—this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. • Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash—This section provides the cash balances in the various checking accounts the City uses to pay its on-going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for June 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 6/30/2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.23% Varies Varies 29,061,094.09 29,061,094.09 29,061,094.09 29,061,094.09 Housing Authority 0.23% Varies Varies 37,984.67 37,984.67 37,984.67 37,984.67 29,099,078.76 29,099,078.76 29,099,078.76 29,099,078.76 Fiscal Agent Funds-City Varies Varies Varies 2,134,957.18 2,134,957.18 2,134,957.18 2,134,957.18 Fiscal Agent Funds-Successo Varies Varies Varies 3,598,599.33 3,598,599.33 3,598,599.33 3,598,599.33 § 34,832,635.27 $ 34,832,635.27 5,733,556.51 $ 34,832,635.27 Total Investments $ 34,832,635.27 Cash City Checking 8,305,900.91 City Miscellaneous Cash 63,337.54 Comm.Develop.Comm. 0.00 Successor Agency 2,187,938.11 Housing Authority 494,697.16 Financing Authority 0.00 Total Cash 11,051,873.72 Total Cash and Investments $ 45,884,508.99 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of June 2014 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq.,I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Craig A.Gr- -s '- / . Financ- vector • AGENDA BALDWIN PARK HOUSING AUTHORITY AUGUST 20, 204 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 ■ ■ • /L//// 101 BALDWI N P A - R - K Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES V BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Finance Se invita al pOblico a dirigirse a la Agencia nombrada en esta Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto publicado en la other matter within its jurisdiction. If you wish to address agenda o cualquier tema que este bajo su jurisdiccion. Si usted the Board, you may do so during the PUBLIC desea la oportunidad de dirigirse a la Agencia, podra hacedo COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del Publico (Public person is allowed three (3) minutes speaking time. A Communications)anunciado en la agenda. A cada persona se Spanish speaking interpreter is available for your le pemiite hablar por tres (3) minutos. Hay un interprete para convenience. su conveniencia. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite pars hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar action en algun asunto a menos que sea incluido en la agenda, o a menos que exists alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciOnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o War asuntos para tomar en consideraciOn en juntas proximas. [Codigo de Gobierno§54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT: JUNE 2014 Staff recommends that the City Council receive and file the Treasurer's Report for June 2014. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of August 2014. r `i G' i/// Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at(626) 813-5204 or via e-mail at rcaballero(Wbaldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ITEM NO. STAFF REPORT F Cm-13149y TO: The Honorable Mayor and Members oft e City Cou uj•' HUB OF . uTHE 913 FROM Craig A. Graves,Director of Finance SAN GABRIEL • DATE: August 20,2014 AI iVALLEY e m,, ,by� °ParkD,nNUP`t A SUBJECT: Treasurer's Report-June 2014 SUMMARY Attached is the Treasurer's Report for the month of June 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the Treasurer's Report for June 2014. ALTERNATIVES None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW None Required Treasurer's Report—June 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of June 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission(CDC). The report separates cash into the following three sections: • State of California Local Agency Investment Fund (LAIF) —this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.),payroll, or to pay the various bond payments. • Fiscal Agent Funds—These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash—This section provides the cash balances in the various checking accounts the City uses to pay its on-going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for June 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 6/30/2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.23% Varies Varies 29,061,094.09 29,061,094.09 29,061,094.09 29,061,094.09 Housing Authority 0.23% Varies Varies 37,984.67 37,984.67 37,984.67 37,984.67 29,099,078.76 29,099,078.76 29,099,078.76 29,099,078.76 Fiscal Agent Funds-City Varies Varies Varies 2,134,957.18 2,134,957.18 2,134,957.18 2,134,957.18 Fiscal Agent Funds-Successo Varies Varies Varies 3,598,599.33 3,598,599.33 3,598,599.33 3,598,599.33 $ 34,832,635.27 $ 34,832,635.27 5,733,556.51 $ 34,832,635.27 Total Investments $ 34,832,635.27 Cash City Checking 8,305,900.91 City Miscellaneous Cash 63,337.54 Comm.Develop.Comm. 0.00 Successor Agency 2,187,938.11 Housing Authority 494,697.16 Financing Authority 0.00 Total Cash 11,051,873.72 Total Cash and Investments $ 45,884,508.99 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of June 2014 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq.,I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Ter V- Craig A.Gr. -s - Financ- ' vector • •