HomeMy WebLinkAbout2014 035 CC RESO RESOLUTION NO. 2014-035
A RESOLUTION ADOPTING UPDATED RECORDS RETENTION
SCHEDULES, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS AND
RESCINDING RESOLUTION 2004-027
WHEREAS, the maintenance of numerous records is expensive, slows document
retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the government of the City of Baldwin Park; and
WHEREAS, Section 34090 of the Government Code of the State of California
whereby any city record which has served its purpose and is no
provides a procedure whe y
pr p Y Y
longer required may be destroyed; and
WHEREAS, the State of California has adopted guidelines for retention period for
various government records; and
WHEREAS, the City of Baldwin Park previously passed Resolution 2004-027,
adoption records retention schedules for the city;
NOW, therefore, the City Council of the City of Baldwin Park does resolve as
follows:
Section 1. The records of the City of Baldwin Park, as set forth in the records
retention schedule Exhibit A, attached hereto and incorporated herein by this reference,
are hereby authorized to be destroyed, as provided by Section 34090 et seq. of the
Government Code of the State of California and in accordance with the provision of said
schedule, upon the request of the department head and with the consent in writing of
the City Clerk, without further action by the City Council of the City of Baldwin Park.
Section 2. With the consent of the city clerk, city manager, and city attorney,
updates are hereby authorized to be made to the records retention schedule without
further action by the City Council of the City of Baldwin Park.
Section 3. The term "records" as used herein shall include documents,
instructions, books, microforms, electronic files, magnetic tape, optical media, or
papers; as defined by the State of California Public Records Act.
Section 4. Resolution 2004-027 is hereby rescinded.
Section 5. The City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
Resolution No. 2014-035
Page 2 of 2
Section 6. This resolution shall become effective immediately upon its passage
and adoption.
PASSED, APPROVED, AND ADOPTED this 1st day of October 2014.
I �
MANU 7-LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify
that the foregoing Resolution No. 2014-035 was duly adopted by the City Council of the
City of Baldwin Park at a regular meeting thereof held on October 1, 2014 and that the
same was adopted by the following vote to wit:
AYES: COUNCIL MEMBERS: Cruz Baca, Mayor Manuel Lozano, Susan Rubio
Mayor Pro Tem Ricardo Pacheco
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS: Monica Garcia
ALEJ NDR AVILA
CITY CLERK