HomeMy WebLinkAbout2014 12 03NOTICE AND CALL
COUNCIL OF A
SPECIAL MEETING
OF THE
CITY
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, DECEMBER 3, 2014 at 6:00 PM. at City Hall — 3rd Floor Conference Room 307,
14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
NO OTHER BUSINESS WILL BE DISCUSSED
Dated: November 26, 2014
Manuel Lozano
Mayor
AFFIDAVIT OF POSTING
I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and e -mail to the San Gabriel Valley Tribune, and that I posted said
notice as required by law on November 26, 2014,
3
Alejandra Avila
City Clerk
A A
CITY COUNCIL
SPECIAL MEETING Please note
time and
DECEMBER 3, 2014 o�atog
6:00 PM
U I T r7Z41_1_ — J I -IVVI, k, IVlC!®(s� /SVIJ[ /! ot/1
14403 EAST PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960 -4011
BALDWIN
Manuel Lozano
Ricardo Pacheco
Cruz Baca
Monica Garcia
Susan Rubio
- Mayor
- Mayor Pro Tern
- Councilmember
- Councilmember
- Councilmember
PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al pGblico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la
on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion.
wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o
Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el
COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public
agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada
minutes speaking time. A Spanish - speaking persona se le permite hablar por tres (3) minutos. Hay
interpreter is available for your convenience. un interprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING – 6:00 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Cruz Baca, Monica Garcia,
Susan Rubio, Mayor Pro Tern Ricardo Pacheco
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera e/ limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista algana
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dingir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.21
OPEN SESSION
NONE.
RECESS TO CLOSED SESSION
1. REAL PROPERTY NEGOTIATIONS
Pursuant to Government Code Section 54956.8
Property: A portion of APN #8554-005-900; generally known as Hilda L. Solis Park
Agency negotiators: Shannon Yauchzee, Robert N. Tafoya, Craig Graves
Negotiating parties: SBA COMMUNICATIONS CORPORATION
Under negotiation: Terms and price
2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Government Code Section 54956.9:
Potential Case(s): Two (2)
1
1 •
DECEMBER
11 '
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960 -4011
P > A = . l
Manuel Lozano - Mayor
Ricardo Pacheco - Mayor Pro Tern
Cruz Baca - Council Member
Monica Garcia - Council Member
Susan Rubio - Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podra hacerlo durante el perfodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
<s�' �,.e LP}i ai,i
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t3 00
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Cruz Baca, Monica Garcia,
Susan Rubio, Mayor Pro Tern Ricardo Pacheco
and Mayor Manuel Lozano
REPORT ON CLOSED SESSION
ANNOUNCEMENTS
This is to announce, as required by Government Code section 54954.3, members of the City
Council are also members of the Board of Directors of the Housing Authority and Finance
Authority, which are concurrently convening with the City Council this evening and each
Council Member is paid an additional stipend of $30 for attending the Housing Authority
meeting and $50 for attending the Finance Authority meeting.
A. REORGANIZATION OF THE CITY COUNCIL — SELECTION OF MAYOR PRO
TEMPORE
Staff recommends City Council complete the reorganization of the City Council and
follow procedures as suggested for the selection of Mayor Pro Tempore as follows:
1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any
Councilmember may nominate and no second to the nomination is required;
2) After receiving all nominations, the City Clerk closes the nominations;
3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote.
If there is more than one nomination, a roll call vote is conducted in the order in
which nominations are received until a Mayor Pro Tempore is elected by majority
vote.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
Presentation by the Recycling Ambassadors and Teri Muse, Waste Management, Inc.,
reporting on the Baldwin Park Waste + Recycling Program.
City Council Agenda — DECEMBER 3, 2014
Page 2
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA Si REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algOna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en
consideraci6n en juntas proximal. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands Register.
2. CLAIM REJECTIONS
Staff recommends City Council reject the following claims and direct staff to send the
appropriate notice of rejection to claimants:
Casas, Julian: Claimant alleges damages caused by termination of employment.
Brizuela, Willie: Claimant alleges damages to vehicle caused by pothole.
Salgado, Edwin: Claimant alleges damages to vehicle caused by pothole.
3. APPROVAL OF MEETING MINUTES
Receive and file:
Meeting Minutes of December 4, 2013, Regular Meeting of the City Council.
Meeting Minutes of October 15, 2014, for the Special Meeting and Regular Meeting
of the City Council.
Meeting Minutes of November 12, 2014, for the Study Session and Special Meeting
of the City Council.
4. CONDUCT A SECOND READING, BY TITLE ONLY AND WAIVE FURTHER
READING, OF ORDINANCE 1366, ENTITLED "AN ORDINANCE OF CITY COUNCIL
OF THE CITY OF BALDWIN PARK ELIMINATING SUBCHAPTER 153.115 IN THE
BALDWIN PARK MUNICIPAL CODE RELATING TO THE DOWNTOWN OVERLAY."
Staff recommends that the City Council conduct a second reading, by title only, and
following such reading, adopt Ordinance 1366, entitled "An Ordinance of City Council of
the City of Baldwin Park Eliminating Subchapter 153.115 in the Baldwin Park Municipal
Code relating to the Downtown Overlay."
City Council Agenda — DECEMBER 3, 2014
Page 3
5. APPROVE AN AGREEMENT TO ALLOW A TEMPORARY MODULAR OFFICE TRAILER TO
BE PLACED WITHIN AN EXISTING PARKING AREA AT 5050 RIVERGRADE ROAD IN
CONJUNCTION WITH AN EXISTING BUILDING (HELIX MEDICAL) FOR A MAXIMUM
PERIOD OF 12 MONTHS.
Staff recommends that the City Council approve and authorize the Mayor to sign the
Agreement to allow the temporary placement of a modular office trailer in the parking lot
on the north side of the existing building located at 5050 Rivergrade Road for a period
of up to twelve (12) months.
6. APPROVE THE PROPOSED AGREEMENT WITH BALDWIN PARK YOUTH
SOCCER LEAGUE
Staff recommends that the City Council approve the Agreement with Baldwin Park
Youth Soccer League.
7. APPROVE AN AMENDMENT TO THE MAINE AVENUE COMPLETE STREETS
DESIGN AGREEMENT.
Staff recommends that Council approve an additional $214,354 in design work with
Stantec Consulting Services for the preparation of construction plans and specifications
for the Maine Avenue Complete Streets Project; and authorize the Director of Finance
to make appropriate transfers and fund adjustments.
8. APPROVE PARCEL MAP NO. 72543
Staff recommends that City Council and Successor Agency ratify the approval of Parcel
Map No. 72543 to facilitate the transaction pertaining to the Council- approved
agreement with ROEM Development, and authorize the Chief Executive Officer to
execute the Parcel Map and any related documentation on behalf of the City and the
Successor Agency.
REFER TO AGENDA ITEM NO. 1, BELOW, OF THE CITY COUNCIL AS SUCCESSOR
AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR OF
DECEMBER 3, 2014.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY
DEVELOPMENT COMMISSION
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. APPROVE PARCEL MAP NO. 72543
Staff recommends that City Council and Successor Agency ratify the approval of Parcel
Map No. 72543 to facilitate the transaction pertaining to the Council- approved
agreement with ROEM Development, and authorize the Chief Executive Officer to
execute the Parcel Map and any related documentation on behalf of the City and the
Successor Agency.
REFER TO AGENDA ITEM NO. 7, ABOVE, OF THE REGULAR CITY COUNCIL MEETING
CONSENT CALENDAR OF DECEMBER 3, 2014.
City Council Agenda — DECEMBER 3, 2014
Page 4
SUMMARY
The purpose of this report is to complete the reorganization of the City Council with the selection of a new
A T_ Tempore t the 1__ -� -- T_ - -, , Code.
Mayor Pro i empore as spelled out in the Baldwin Park Municipal Code.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff recommends City Council complete the reorganization of the City Council and follow procedures as
suggested for the selection of Mayor Pro Tempore as follows:
1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember
may nominate and no second to the nomination is required;
2) After receiving nominations, the City Clerk closes the nominations;
3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is
more than one nomination, a roll call vote is conducted in the order in which nominations are
received until a Mayor Pro Tempore is elected by majority vote.
BACKGROUND
In accordance with Ordinance No. 1249, which established section 30.02 it is appropriate at this time to
reorganize the City Council and select one of its members as Mayor Pro Tempore. Attachment 1 shows the
recent rotation of Mayor Pro Tem.
§ 30.02 COUNCIL REORGANIZATION.
The Council shall reorganize and select one of its number as Mayor Pro Tempore, on the following occasions:
(A) In odd - numbered years at the Council meeting at which the canvass of the results of the general
municipal election are declared.
(B) In even- numbered years at the first regular meeting conducted in the month of December.
(C) At such other times as a majority of the City Council shall order.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.
ATTACHMENTS
#1 — Mayor Pro Tempore Roster
ITEM NO.
STAFF REPORT
ALDty�
TO:
Honorable Mayor and City Councilmembers
~.HUB OF,
FROM:
Shannon Yauchzee, Chief Executive Officer
THE ,
DATE:
December 3, 2014 r
SAN GdBR I EL
`vA
0 LE y _ �-`
SUBJECT:
REORGANIZATION OF THE CITY COUNCIL
— SELECTION OF
ORgTE'D JAT03
MAYOR PRO TEMPORE
SUMMARY
The purpose of this report is to complete the reorganization of the City Council with the selection of a new
A T_ Tempore t the 1__ -� -- T_ - -, , Code.
Mayor Pro i empore as spelled out in the Baldwin Park Municipal Code.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff recommends City Council complete the reorganization of the City Council and follow procedures as
suggested for the selection of Mayor Pro Tempore as follows:
1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember
may nominate and no second to the nomination is required;
2) After receiving nominations, the City Clerk closes the nominations;
3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is
more than one nomination, a roll call vote is conducted in the order in which nominations are
received until a Mayor Pro Tempore is elected by majority vote.
BACKGROUND
In accordance with Ordinance No. 1249, which established section 30.02 it is appropriate at this time to
reorganize the City Council and select one of its members as Mayor Pro Tempore. Attachment 1 shows the
recent rotation of Mayor Pro Tem.
§ 30.02 COUNCIL REORGANIZATION.
The Council shall reorganize and select one of its number as Mayor Pro Tempore, on the following occasions:
(A) In odd - numbered years at the Council meeting at which the canvass of the results of the general
municipal election are declared.
(B) In even- numbered years at the first regular meeting conducted in the month of December.
(C) At such other times as a majority of the City Council shall order.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.
ATTACHMENTS
#1 — Mayor Pro Tempore Roster
Attachment 1
MAYOR ELECTED MAYOR PRO TEM APPOINTED
Manuel Lozano
November 8, 2005
David J. Olivas
December 21, 2005
Marlen Garcia
December 6, 2006
Manuel Lozano
November 6, 2007
Anthony J. Bejarano
December 5, 2007
Monica Garcia
December 17, 2008
Manuel Lozano
November 3, 2009
Ricardo Pacheco
December 16, 2009
RA -I- �.,r�„
IVIQI IGI 1 VQI I+IQ
December 1, 2010
December
Manuel Lozano
November 8, 2011
Susan Rubio
December 7, 2011
Monica Garcia
December 5, 2012
Manuel Lozano
November 5, 2013
Ricardo Pacheco
December 4, 2013
TO: Honorable Mayor and Members of the City C
FROM: Craig A. Graves, Director of Finance
DATE: December 03. 2014
Ij tlf.110 &W."VO ki 1
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Icy.
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Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the
City Council.
RECOMMENDATION
Staff recommends the City Council ratify the attached Warrants and Demands Register.
FISCAL IMPACT
The payroll for the last period was $364,075.43 and the attached General Warrants Register were
$629,730.39 for a total amount of $993,805.82.
LEGAL REVIEW
None Required
BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the
California Government Code. Staff has reviewed the requests for expenditures for the
appropriate budgetary approval and for the authorization from the department head or its
designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive
Officer or their designee does hereby certify to the accuracy of the demands hereinafter referred
Payments released since the previous City Council meeting and the following is a summary of
the payment released:
Warrants and Demands
Page 2
1. The payroll of the City of Baldwin Park consisting of check numbers 196628- 196657.
Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of
City Employees from control number 238032 - 238283 for the period of September 28,
2014 through October 11, 2014 inclusive; these are presented and hereby ratified in the
amount of $364,075.43.
2. General Warrants, including check numbers 202585 to 202823, in the total amount of
$629,730.39 constituting of claims and demands against the City of Baldwin Park, are
herewith presented to the City Council as required by law, and the same hereby ratified.
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SUMMARY
TO: Honorable Mayor and City Council
FROM: Shama P. Curian, Human Resources Manager
DATE: December 3, 2014 .
SUBJECT: Claim Rejection
' 'M tic 2
This report requests the City Council reject the Claims for Damages to person or property received for filing
against the City of Baldwin Park.
FISCAL IMPACT
Unknown at this time.
RECOMMENDATION
Staff recommends City Council reject the following claims and direct staff to send the appropriate notice of
rejection to claimants:
Casas, Julian:
Claimant alleges damages caused by termination of employment.
Brizuela, Willie:
Claimant alleges damages to vehicle caused by pothole.
Salgado, Edwin:
Claimant alleges damages to vehicle caused by pothole.
This government claim, and all government claims, should be considered as potential lawsuits in the
future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any
statements, whether public or private in nature. It is important that no statements be made so as to not prejudice
this claim in any way which can happen if public or private comments are made about this claim by City staff or
Councilmembers.
LEGAL REVIEW
Any specific questions should be referred to the City Attorney.
BACKGROUND
In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to
reject the claims by order of motion and that the claimants are sent written notification of said action.
ALTERNATIVES
None.
MINUTES
BALDWIN PARK CITY COUNCIL REGULAR MEETING
DECEMBER 04, 2013 7:00 P.M.
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order by Mayor Lozano at 7:00 p.m.
These Minutes are transcribed in Agenda order and do not necessarily reflect the order
in which each iterr:s was rnresented or discussed at the meeting.
INVOCATION
The invocation was provided by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lozano.
ROLL CALL
The following members of the City Council were present:
Council Member Cruz Baca
Council Member Ricardo Pacheco
Council Member Susan Rubio
Mayor Pro Tern Monica Garcia
Mayor Manuel Lozano
ANNOUNCEMENTS
Councilmember Pacheco asked that the meeting be closed in memory of Lillian Salazar,
a long -time resident of Baldwin Park, and noting that her family has been an integral
part of the community; extended condolences to her family and friends.
Mayor Pro Tem Garcia requested that the meeting be closed on behalf of Leo Barajas,
who passed at the age of 103. He and his wife had been residents in Baldwin Park for
a many, many years and he will be missed by all.
Councilmember Garcia extended condolences and asked that the meeting be closed in
memory of Raul Martinez, Sr. Mr. Martinez was the founder of King Taco, a food
establishment that grew to have more than 20 locations throughout Southern California.
City Council Regular Meeting Minutes
12/18/13
Mayor Lozano also asked that the meeting be closed in memory of Andrea Via, a
Baldwin Park resident spanning over 40 years, and extend condolences to her family.
City Treasurer Contreras extended congratulations to Al Contreras, her husband, who
retired from a long career with Southern California Edison. She also noted the
attendance of Former City Treasurer Ana Montenegro.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Mayor Pro Tern Pacheco requested that a Special Meeting be scheduled to discuss
review and evaluate the contracts of the Executive Team and the City Attorney, and a
+o the. bud consideration. Council n gre ed +hat +he, first n Cia111
meeting w review the uuuyet co..siuc� a�i�i �. ��ur�il ay. ��u t1 hat a is i �� �� Ne�.iai
Meeting be scheduled for Tuesday, December 10 at 5:00 p.m. and the second Special
Meeting be scheduled for Wednesday, December 11 at 6:00 p.m.
Councilmember Rubio encouraged everyone to attend the Tree Lighting Ceremony and
reminded everyone of the Breakfast with Santa event coming up on Saturday.
NEW BUSINESS
A. RESOLUTION RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION
HELD NOVEMBER 5, 2013
Staff recommends City Council waive further reading and adopt Resolution No.
2013 -040 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, RECITING THE FACT OF THE GENERAL
MUNICIPAL ELECTION HELD NOVEMBER 5, 2013 AND DECLARING THE
RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW'.
Motion made by Lozano, seconded by Rubio, and carried (5 — 0) to approve and
adopt Resolution No. 2013 -040, entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, RECITING THE
FACT OF THE GENERAL MUNICIPAL ELECTION HELD NOVEMBER 5, 2013
AND DECLARING THE RESULTS AND SUCH OTHER MATTERS AS
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
B. PRESENTATION TO OUTGOING COUNCILMEMBER MARLEN GARCIA AND
COMMENTS MADE BY COUNCILMEMBER GARCIA
Councilmember Marlen Garcia made a speech in which she thanked the members
of the community for their support and encouragement throughout her years of
Page 2 of 8
City Council Regular Meeting Minutes
12/18/13
service; spoke of the many programs and projects that were successfully
implemented; expressed appreciation to all and wished a great future for the new
City Council
Mayor Lozano presented Councilmember Marlen Garcia with plaque in recognition
of her 14 years of service to the City of Baldwin Park, Mayor Lozano also thanked
Ms. Garcia personally and professionally for her contributions to making Baldwin
Park a great place to live.
Mayor Pro Tern Monica Garcia also thanked Ms. Garcia for her bold leadership, for
her encouragement, and for being a great role model.
Counciimemr�er Rubio expressed graLiLude w ivis. Uai�1 IUD her service an' IV[
setting an example as a strong and capable female, both as a single mother and as
a community leader.
Councilmember Pacheco expressed admiration for Ms. Garcia's many years of
dedication to the City of Baldwin Park and wished her the very best in her future
endeavors.
Treasurer Contreras expressed her appreciation for Ms. Garcia's leadership and
friendship over the past 14 years, and wished her success in her future.
C. ADMINISTRATION OF OATHS OF OFFICE AND PRESENTATION OF
CERTIFICATES OF ELECTION TO NEWLY ELECTED AND RE- ELECTED
OFFICIALS AS FOLLOWS:
• City Clerk Alejandra Avila
Councilmember Rubio administered the Oath of Office and swore in the City Clerk,
Alejandra Avila, and presented her with the Certificate of Re- Election from Gloria
Molina and the Board of Supervisors of the County of Los Angeles.
• City Treasurer Marie Contreras
Al Contreras administered the Oath of Office and swore in the Treasurer, Marie
Contreras, and City Clerk Avila presented her with the Certificate of Re- Election from
Gloria Molina and the Board of Supervisors of the County of Los Angeles.
• Councilmember Cruz Baca
Assemblyman Roger Hernandez administered the Oath of Office and swore in
Councilmember Elect Cruz Baca and Mayor Lozano presented Councilmember
Elect Baca with the Certificate of Election.
Page 3 of 8
City Council Regular Meeting Minutes
• Councilmember Susan Rubio
12/18/13
Assemblyman Roger Hernandez then administered the Oath of Office and swore in
Councilmember Susan Rubio and Mayor Lozano presented her with the Certificate
of Re- Election, from Gloria Molina and the Board of Supervisors of the County of Los
Angeles.
Silvia Rubio, Council Representative for the City of Compton, presented a Certificate
of Recognition to Councilmember Susan Rubio, on behalf of the Council of the City
of Compton.
• Mayor Manuel Lozano
Councilmember Garcia administered the Oath of Office and swore in Mayor Manuel
Lozano; Councilmember Susan Rubio then presented Mayor Lozano with the
Certificate of Re- Election, from Gloria Molina and the Board of Supervisors of the
County of Los Angeles.
D. COMMENTS BY RE- ELECTED AND NEWLY ELECTED OFFICIALS
• City Clerk Alejandra Avila
City Clerk Avila expressed her sincere appreciation to the community for her re-
election and that she looks forward to serving another four years.
• City Treasurer Marie Contreras
City Treasurer Contreras extended her thanks to everyone for their support and her
excitement for the opportunity to serve the community for another four years.
• Councilmember Cruz Baca
Councilmember Baca thanked the many people who supported her in her campaign
for election; expressed gratitude to her family and the many generations of Bacas
who instilled a sense of determination; committed to be available to all who wish to
be heard and to work for the people.
• Councilmember Susan Rubio
Councilmember Rubio thanked the community for putting their trust in her again, to
represent all the people of Baldwin Park, and thanked her husband, parents, family
and friends who supported her re- election.
Page 4 of 8
City Council Regular Meeting Minutes
• Mayor Manuel Lozano
12/18/13
Mayor Lozano extended his thanks to his father, who has supported him these many
years, spoke of his history as Mayor and how he continues to hold a deep sense of
commitment to a great future for Baldwin Park.
E. REORGANIZATION OF THE CITY COUNCIL - SELECTION OF MAYOR PRO
TEMPORE
City Clerk Avila opened nomination for the office of Mayor Pro Tempore at 9:02 p.m.
Councilmember Susan Rubio nominated Councilmember Ricardo Pacheco.
Councilmember Cruz Baca seconded the nomination of Ricardo Pacheco.
Receiving no other nominations, Clerk Avila conducted the election by roll call to
vote Councilmember Ricardo Pacheco to the office of Mayor Pro Tempore.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Certificate Presentations by the State Officials to the Re- Elected /New Baldwin
Park City Council, City Clerk, City Treasurer and Outgoing Councilmember
Marlen Garcia.
Susan Reyes, a representative of Senator Ed Hernandez, presented Ms. Garcia with
a Certificate of Appreciation for her dedication and work in the community of Baldwin
Park. Ms. Garcia was also presented with a Certificate of Recognition on behalf of
Gloria Molina and the Los Angeles Board of County Supervisors.
Ms.Reyes then presented Councilmembers and Elected Officials with Certificates of
Recognition and expressed hopes of great collaboration, achievement, and success
in the years to come.
Assemblyman Roger Hernandez then presented to each of the elected officials a
Certificate of Recognition from the members of the State Legislature and wished all
great success in the coming years.
• Presentation /Oath of Office of the new Sworn Police Officers
Mayor Lozano administered the Oath of Office to newly sworn in Officers of the City
of Baldwin Park Police Department.
Page 5of8
City Council Regular Meeting Minutes
12/18/13
Following the Mayor's administration of the Oath, Chief Hadsell extended a welcome
to new officers of the Baldwin Park Police Department.
• Administration of Oath of Office to Valley County Water District Board Member
Lenet Pacheco by Assembly Member Roger Hernandez.
Assemblyman Roger Hernandez then administered the Oath of Office and swore in
Lenet Pacheco as Director of the Valley County Water District.
Councilmember Pacheco congratulated his wife, Lenet Pacheco, on her successful
election to the position as Director; Director Pacheco then thanked her Campaign
Manager.
Mayor Lozano then noted the attendance of Blaca Rubio, member of the Baldwin
Park Unified School District, and the presence of former Mayor of Baldwin Park,
Jack White, noting that he was the first elected Mayor and was longest serving
politician in the history of the City of Baldwin Park.
PUBLIC COMMUNICATIONS
Mayor Lozano declared Public Communications open at 7:04 p.m. with a reminder that
speakers are allowed three (3) minutes.
Al Luna, requested that the street sweepers be repaired; complained that the equipment
has been breaking down and there appears to be no effort to repair them; opined that it
is not fair to charge residents taxes for services that are not being done. He also made
reference to storage containers that are unsightly and asked that the newly elected
officials do what needs to be done.
Mark Montenegro, son of Ana Montenegro, thanked the City and staff for working
alongside her those 25 years of service as City Treasurer; extended congratulations to
the incumbent and newly elected officials both on his own behalf and on behalf of his
father; wished everyone well.
Thomas Kerry, former resident of Baldwin Park, extended congratulations to the newly
elected officials; suggested that the logo that appears in various places and on City
vehicles should be reverted back to the previous `hub' symbol; expressed hope that new
council can bring new business to the city; made comment of the changes occurring in
Riverside and expressed doubt in the newly elected officials there.
John Rios, Baldwin Park resident, offered congratulations to Councilmember Baca and
Councilmember Rubio, and expressed appreciation to both for getting out into the
community and meeting with its citizens; also expressed appreciation and confidence in
the Police Department.
City Council Regular Meeting Minutes 12/18/13
An unidentified resident expressed his thanks to Assemblyman Roger Hernandez and
to Council; commented on some of the struggles the citizens have had to endure in
previous years and his hope that future opportunities will produce positive results; noted
that community interest is demonstrated by the attendance of so many people at the
meeting.
Marina Montenegro, daughter of the Former City Treasurer, Ana Montenegro, spoke on
her mother's behalf, relaying Ana's thoughts and wishes for the future; Ana asked that
Council remember to work in the spirit of cooperation; anticipate that you will not always
agree but to step back from conflict and maintain dignity; said she is proud of Susan
Rubio and Cruz Baca; declared that, here in Baldwin Park, everyone knows one another
and this is tight knit community; to Cruz Baca she said, "it has taken over 100 years to
have a Cruz Baca and to have Baca representation on this City Council, it took her
three times, but a Baca never gives up."
An unidentified citizen extended congratulations to Lenet Pacheco on her appointment
with the San Gabriel Valley Water Authority; expressed her appreciation and respect for
all government officials, and her hope for a great future in the community.
Anthony Berrano offered congratulations to the elected officials; pointed out the difficulty
of the job in balancing the needs of individual constituencies and the community as a
whole; spoke of his hopes for a prosperous future for the community.
Greg Tuttle, Baldwin Park resident and business owner, offered congratulations to
Susan Rubio and Cruz Baca; thanked everyone that helped with the campaigning;
conveyed his desire for Council to make positive changes and move the city forward.
Julian Casas, head boxing coach and Baldwin Park resident, was pleased with the
efforts of the young people in the community and admiration for the process of
democracy; congratulated Cruz Baca and Susan Rubio.
An unidentified citizen congratulated Susan Rubio and Cruz Baca on their success.
Erik Garcia, conveyed his thanks and congratulations to Cruz Baca and Susan Rubio;
expressed his hope for economic reconstruction of the community.
Lenet Pacheco, thanks to supporters and #1 supporter Louie campaigned for her put in
tremendous effort his hard work means a lot.
An unidentified citizen congratulated Susan Rubio and Cruz Baca on their success.
An unidentified citizen congratulated Susan Rubio and Cruz Baca on their success.
An unidentified citizen congratulated Susan Rubio and Cruz Baca on their success.
City Council Regular Meeting Minutes
12/18/13
Paul Cook, long -time resident in Baldwin Park, expressed pride in the democratic
process worked; stated that he and Julian Casas have earned their place in community
as supporters of the boxing program and supporters of the democratic process;
commended community youth who participated in supporting the election of Cruz Baca
and Susan Rubio; expressed hope for a great future under the direction of the new
Council members.
Roberto Salazar, owner of Royal Coaches, congratulated the new elected council
members and officials; pledged support of Royal Coaches on future endeavors in the
community.
Seeing no others wishing to speak, Mayor Lozano declared Public Communications
closed at 7:30 p.m.
CONSENT CALENDAR
A motion was made by Lozano, seconded by Rubio, and carried with no objection to
approve all Items on the Consent Calendar.
Staff recommended City Council ratify the attached Warrants and Demands
Register.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
A motion was made by Lozano and seconded by Rubio, to adjourn the meeting at 9:10
p.m.
Mayor
FWAYMM"
City Clerk
Page 8 of 8
MINUTES
BALDWIN PARK CITY COUNCIL REGULAR MEETING
OCTOBER 15, 2014, 7:00 P.M.
COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at 7:06 p.m.
SPECIAL ANNOUNCEMENT
Councilmember Rubio announced that, as a school teacher, she hosts a contest each year for
her 3`d grade class and the winner of that contest is appointed as Honorary Mayor for a Day.
This year, Alex He won and, therefore, would preside as Honorary Mayor, overseeing the
proceedings of the Council meeting.
INVOCATION
The invocation was provided by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Honorary Mayor He.
ROLL CALL
MEMBERS PRESENT:
Council Member Cruz Baca
Council Member Susan Rubio
Mayor Pro Tern Ricardo Pacheco
Mayor Manuel Lozano
MEMBERS ABSENT:
Council Member Monica Garcia
REPORT ON CLOSED SESSION
Mayor Lozano stated that no reportable action was taken on items discussed during Closed
Session.
ANNOUNCEMENTS
Mayor Lozano requested that the meeting be closed in memory of Patricia Salva, a long -time
resident of Baldwin Park who passed away on October 18, 2014, and is survived by her two
children and four grandchildren. She was an active member of the community and will be
missed by her friends and loved ones.
Mayor Lozano also extended condolences to the family of Anthony Bejarano, who passed away
on October 27, 2014. Mr. Bejarano served as President and as an active member of the
Baldwin Park Unified School District, and was a Vietnam Veteran who earned a Silver Star for
bravery in combat.
Mayor Pro Tern Pacheco asked that the meeting be closed in memory of Guadalupe Morel, with
condolences being extended to her surviving son, Abel Morel, who is a local business owner
and active community member.
Council extended congratulations to all those community leaders and state legislators who
succeeded in the November 4, 2014, election and expressed support for a prosperous and
united future.
PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS
Presentation to Richard and Josephine Rivera in Recognition of being selected as Senior
Center King and Queen for 2014.
City Clerk Avila informed the Mayor that the presentation for Senior Center King and Queen
2014 was being postponed until the next regularly scheduled Council meeting because the
Presentation of a Proclamation recognizing In -Home Care Providers and declaring November
as Family Caregivers month.
Councilmember Baca presented a Proclamation to recognize all of the In -Home Care
Providers who serve those in need in Baldwin Park and to express appreciation for their
compassionate service.
CalTrans presentation and report to City Council on the Interstate 10/605 Interchange project.
Marilyn Hayes, Public Communications Officer for MCM Construction, Inc., narrated a
PowerPoint presentation and played a brief video to show the progress of the project and to
provide a timeline for the completion of the job. Following the presentation, both
representatives from MCM answered questions of Council and staff. Council directed staff
to incorporate some of the information and work schedule into the Baldwin Park NOW
citizen newsletter.
PUBLIC COMMUNICATIONS
Honorary Mayor He opened Public Communications at 7:14 p.m. and noted that each speaker
is permitted a total of three minutes.
Mary McCormick, representing the Los Angeles Metro - Transportation Authority provided
Council and the public with informational flyers relating to the proposed road improvement
project for State Route 710 North; stated that the Draft Environmental Impact (EIR) and the
California Environmental Quality Act (CEQA) Reports would be available for public review and
comment in February 2015, that the public review period had been extended from 45 to 90
days, and that two public hearings would be held to obtain community input; encouraged
everyone to check the website regularly to keep up with what is going on with the project.
Daniel Lovanos, organ transplant patient and Ambassador of OneLegacy, a non - profit organ
and tissue recovery organization expressed his appreciation to Council for all the support the
City has shown in the past and invited the Mayor to participate in creating the OneLegacy float,
to be featured in the 2015 Annual Rose Parade, by placing a rose on behalf of Baldwin Park.
Page 2 of 7
Thomas Kerri, a concerned citizen, commented on a blog he had recently read and expressed
his displeasure; showed his support to Baldwin Park Police by encouraging the continuation of
issuing traffic citations for those driving without a valid driver's license.
Al Luna, local resident, commented on the Baldwin Park Soccer League's continued use of city
property for storing equipment; stated that the City should be charging the soccer league for
using the local fields and for storing items on the property; stated that it's a revenue source and
opined that Council is giving the city away.
Anita Diaz, Housing Commissioner, expressed concern regarding the traffic congestion between
the Target shopping center at Baldwin Park Boulevard and Francisquito Avenue; suggested that
consideration should be given to opening a right turn lane on east bound Francisquito Avenue at
Vineland Avenue; suggested that providing the extra flow from eastbound Francisquito to south
bound Vineland would help open up through traffic lanes; suggested that a study be conducted
to determine whether it is possible to convert the right hand lane into a turn lane to increase
traffic flow.
Magda Torrellas, also a Housing Commissioner, spoke about the poor hygienic conditions in the
Women's Restroom and the community pool; expressed concern about water seeping from the
toilet area into the dressing area where use of electric appliances (hair dryers) could cause
harm; expressed support for the efforts of Baldwin Park Police in issuing tickets for various
motor vehicle and traffic violations.
Hermina Valdez, resident in the 15000 block of Nabilla Place, expressed concern and asked for
City assistance because the street - lighting in her neighborhood is insufficient and she feels it is
unsafe to walk at night; she also noted that there is an abandoned house down the street from
her house which is being vandalized several times.
Honorary Mayor He closed Public Communications at 8:03 p.m.
CONSENT CALENDAR
Mayor Pro Tem Pacheco requested that Item No. 4 be taken separately for further discussion.
1. WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands Register.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to ratify the Warrants and Demands Register.
AYES:
Baca, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
Garcia.
ABSTAIN:
None.
2. APPROVAL OF MEETING MINUTES
Receive and file:
Meeting Minutes of July 17, 2013, for the Special Meeting and Regular City Council
and the Finance Authority and City Housing Authority Regular Meetings.
Meeting Minutes of August 7, 2013, for the Special Meeting and Regular City Council
Meeting.
Page 3 of 7
Meeting Minutes of August 21, 2013, for the Special Meeting and Regular City Council
Meeting.
Meeting Minutes of September 4, 2013, for the Special Meeting and Regular City
Council Meeting.
Meeting Minutes of September 18, 2013, for the Special Meeting and Regular City
Council Meeting and the Finance Authority and City Housing Authority Regular
Meetings.
Meeting Minutes of October 2, 2013, for the Special Meeting and Regular City Council
Meeting.
Meeting Minutes of October 16, 2013, for the Regular City Council Meeting.
Meeting Minutes of November 6, 2013, for the Regular City Council Meeting.
Meeting Minutes of November 20, 2013, for the Special Meeting and Regular City
Council Meeting and the Finance Authority and City Housing Authority Regular
Meetings.
Meeting Minutes of March 5, 2014, for the City Housing Authority Regular Meeting.
Meeting Minutes of April 2, 2014, for the Special Meeting and Regular City Council
Meeting
Meeting Minutes of October 1, 2014, for the Special Meeting and Regular City Council
Meeting.
Meeting Minutes of October 8, 2014, for the Special Meeting of the City Council.
Meeting Minutes of October 15, 2014, for the Special Meeting and Regular City
Council Meeting.
Meeting Minutes of October 22, 2014, for the Special Meeting of the City Council.
A motion was made by Lozano, seco.nded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to approve and file the Meeting Minutes.
AYES: Baca, Lozano, Rubio, Pacheco
NOES: None.
ABSENT: Garcia.
ABSTAIN: None.
3. CLAIM REJECTION
Staff recommends that City Council reject the following claims and direct staff to send
the appropriate notice of rejection to claimant(s):
Cuellar, Marc: Claimant alleges that vehicle was improperly impounded.
Eubanks, Nathan: Claimant alleges that vehicle was improperly impounded.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to reject the claims and authorize staff to send
the appropriate notice of rejection to claimant(s).
AYES: Baca, Lozano, Rubio, Pacheco
NOES: None.
ABSENT: Garcia. ABSTAIN: None.
Page 4 of 7
4. APPROVE RESOLUTION NO. 2014 -040, ENTITLED "A RESOLUTION OF THE CITY
OF BALDWIN PARK ADOPTING "THE CITY OF BALDWIN PARK SAFE ROUTES TO
SCHOOL MASTER PLAN."
Staff recommends that Council approve and adopt Resolution No. 2014 -040, entitled "A
RESOLUTION OF THE CITY OF BALDWIN PARK ADOPTING "THE CITY OF
BALDWIN PARK SAFE ROUTES TO SCHOOL MASTER PLAN."
Mayor Pro Tern Pacheco requested this item be heard separately. Mayor Pro Tern
Pacheco took a few minutes to explain the intent of this plan, the funding sources, and
how it will benefit the community both immediately and in the future.
A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to Approve and Adopt Resolution No. 2014 -040,
entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK ADOPTING "THE
CITY OF BALDWIN PARK SAFE ROUTES TO SCHOOLMASTER PLAN."
AYES:
Baca, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
Garcia.
ABSTAIN:
None.
5. APPROVE THE PROFESSIONAL SERVICES AGREEMENT WITH EVANS BROOKS
ASSOCIATES TO PREPARE THREE CALL FOR PROJECTS GRANT
APPLICATIONS
Staff recommends that the City Council approve and authorize the Mayor to sign the
professional services agreement with Evans Brooks Associates to prepare three (3) Call
for Projects transportation funding applications, and authorize the Director of Finance to
make appropriate transfers and fund adjustments.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to approve and authorize the Mayor to sign the
professional services agreement with Evans Brooks Associates to prepare three
(3) Call for Projects transportation funding applications, and authorize the
Director of Finance to make appropriate transfers and fund adjustments.
AYES:
Baca, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
Garcia.
ABSTAIN:
None.
6. APPROVE AND AUTHORIZE THE CODE ENFORCEMENT STAFF TO ADMINISTER
AND ENFORCE THE FORECLOSURE AND VACANT LAND PROGRAM
Staff recommends that the City Council authorize and direct the Code Enforcement staff
of the Baldwin Park Police Department to administer and enforce the Foreclosure and
Vacant Land Program.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to authorize and direct the Code Enforcement
staff of the Baldwin Park Police Department to administer and enforce the
Foreclosure and Vacant Land Program.
AYES:
Baca, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
Garcia.
ABSTAIN:
None.
Page 5 of 7
7. APPROVE AND AUTHORIZE APPROPRIATION OF UP TO $30,000 FROM THE
BUSINESS IMPROVEMENT DISTRICT FUND 230 FOR MEDIA OUTREACH TO
IMPROVE BUSINESS, CIVIC AND COMMUNITY VISIBILITY.
Staff recommends that the Mayor and City Council authorize expenditures up to $30,000
for Fiscal Year 2014/15 from the Business Improvement District (Fund 230) for a media
outreach program and the Director of Finance be authorized to execute the necessary
transfers and budget amendments and direct staff to hire a consultant or part -time
employee to develop and execute a media outreach program.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to approve and authorize the expenditures and
authorize the Director of Finance to execute the necessary transfers and budget
amendments as necessary.
AYES:
Baca, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
Garcia.
ABSTAIN:
None.
8. RATIFICATION OF THE EMPLOYMENT AGREEMENT WITH MR. MARC
CASTAGNOLA, DIRECTOR OF COMMUNITY DEVELOPMENT
Staff recommends that City Council ratify the employment agreement with Marc
Castagnola, to serve as the Director of Community Development and authorize the
Mayor to sign the agreement.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to ratify the employment agreement with Marc
Castagnola, to serve as the Director of Community Development and authorize
the Mayor to sign the agreement.
AYES:
Baca, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
Garcia.
ABSTAIN:
None..
9. APPROVE THE AMENDMENT TO THE AGREEMENT WITH TAFOYA & GARCIA LLP
AND ROBERT N. TAFOYA, CLARIFYING THAT THE LEGAL SERVICES PROVIDED
INCLUDE THE SUCCESSOR AND HOUSING SUCCESSOR AGENCIES
Staff recommends that City Council approve the Amendment to the Agreement with
Tafoya & Garcia LLP and Robert Tafoya, which clarifies the terms of the Agreement to
provide that legal services rendered shall include the Successor and Housing Successor
Agencies, and authorize the Mayor to sign the Amendment.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 0;
Councilmember Garcia Absent) to approve and authorize the Mayor to sign the
Amendment to the Agreement with Tafoya & Garcia LLP and Robert Tafoya.
AYES:
Baca, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
Garcia.
ABSTAIN:
None.
Page 6 of 7
10. APPROVE RESOLUTION NO. 2014 -042, ENTITLED "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, RECOGNIZING THE
IMPORTANCE OF THE IN -HOME CARE PROVIDER WORKFORCE AND NATIONAL
FIAMILY CAREGIVERS MONTH FOR THE MONTH OF NOVEMBER."
Staff recommends that Council approve and adopt Resolution No. 2014 -042, entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,
CALIFORNIA, RECOGNIZING THE IMPORTANCE OF THE IN -HOME CARE
PROVIDER WORKFORCE AND NATIONAL FIAMILY CAREGIVERS MONTH FOR
THE MONTH OF NOVEMBER."
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to
approve and file the Meeting Minutes.
AYES:
Baca, Garcia, Lozano, Rubio, Pacheco
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
REPORTS OF OFFICERS
None.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
None.
ADJOURNMENT
There being no other business to discuss, and all other matters having been addressed, a
motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 7:50 p.m.
Mayor
ATTEST:
Manuel Lozano, Mayor
Alejandra Avila, City Clerk
.... •
Page 7 of 7
MINUTES
BALDWIN PARK CITY COUNCIL STUDY SESSION
AND SPECIAL MEETING
OCTOBER 15, 2014, 5:30 P.M.
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at 5:43 p.m. by Mayor Lozano.
ROLL CALL
Councilmember Cruz Baca
Councilmember Monica Garcia
Mayor Manuel Lozano
Mayor Pro Tern Ricardo Pacheco arrived at 5:46 p.m.
Councilmember Susan Rubio arrived at 5:59 p.m.
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 6:00 p.m.
Greg Tuttle, a local resident, opined that, in the matter of Cook v. Lozano, legal representation
should be made through a private attorney on behalf of Mr. Lozano as an individual and should
not be represented through the City; expressed his objection to a proposed agreement with the
soccer league which would allow the storing of equipment /port -a- potties on City property; stated
that the soccer league does not provide any reciprocal contribution and should not be allowed to
store on City property for free.
Thomas Kerrie, a resident of Riverside County, commented on a recent news story regarding
Mr. Flores, who was arrested for allegedly not having a driver's license; pointed out that the
driver of the vehicle is not necessarily held responsible in case of an accident and, in fact, the
vehicle owner will ultimately be held liable; expressed objection to the issuance of driver's
license to undocumented aliens.
An unidentified local resident suggested that the City request copies of the registration of
participants in the soccer league for the past five years
Mr. Luna, a local resident, expressed his objection to the City Attorney (allegedly) representing
Mayor Lozano in the matter of Cook v. Lozano; also objected to the proposed agreement with
the soccer league to store equipment on City property; suggested that the City should focus on
generating revenue.
Mayor Lozano opened Public Communications at 6:11 p.m.
Page 1 of 3
STUDY SESSION / OPEN SESSION
1. CONSIDERATION OF AMENDMENT TO SIGN ORDINANCE WITH REGARD TO NEW
TEMPORARY SIGNS AND BANNERS
Amy Harbin, City Planner, summarized the written report pertaining to the proposed
amendment to the Sign Ordinance and sought clarification from Council regarding the
criteria for fee reduction and conditional use of signage and banners for business grand
openings as opposed to long term promotional signage.
Council clarified its expectations, providing for a reduced fee under certain conditions,
adding promotional flags to the allowable promotional media and increasing the aggregate
square footage for signs, flags and /or banners in any combination thereof. The reduced
fees and increased square footage would apply to new businesses only.
2. CONSIDERATION OF AMENDMENT TO ALLOW DIGITAL SIGN PERMITS
Amy Harbin, City Planner, provided a summary of the written report pertaining to the
proposed amendment to the Sign Ordinance for the regulation and permit requirements of
Electronic Reader Boards (ERB). Ms. Harbin briefly outlined the definition of an electronic
reader board and the distinction between an ERB and a Digital Billboard. She went on to
explain the proposed development standards and permit requirements, noting that the
process would require a design review in addition to the standards similar to that of a
Conditional Use Permit.
Ms. Harbin also presented for discussion a request by Allan Company which is seeking a
variance to the City Code and development standards. After brief discussion, Council found
no reason to object and directed staff to prepare a report and map to illustrate the impact of
allowing such signage.
3. CONSIDERATION OF BILLBOARD CODE CHANGE
Amy Harbin, City Planner, reviewed the written report outlining proposed changes to the
Municipal Code pertaining to billboards which would allow new digital billboards without the
provision of having to remove existing static face boards within City boundaries.
Following discussion, Council directed staff to prepare the proposed amendments and
present them by Resolution at a future meeting of the City Council.
Mayor Lozano recessed Open Session to Closed Session at 6:10 p.m.
RECESS TO CLOSED SESSION
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section 54956.8
Property: Ramona Boulevard and Badillo Street, APN #8437-013-905
Agency negotiators: Shannon Yauchzee, Robert N. Tafoya, Marc Castagnola
Negotiating parties: Montebello Housing Development Corporation
Under negotiation: Price and Terms
3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section
54956.9: Potential Case(s): Two (2)
4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Section 54956.9:
Name of Case: Hadsell v. City of Baldwin Park
Case Number: BC548602
Name of Case: Casas v. City of Baldwin Park
Case Number: BS147794
ADJOURNMENT
There being no further business, motion was made by Lozano, seconded by Garcia, to adjourn
the meeting at 6:52 p.m.
Mayor
ATTEST:
City Clerk
Page 3 of 3
MINUTES
BALDWIN PARK CITY COUNCIL STUDY SESSION
AND SPECIAL MEETING
NOVEMBER 12, 2014, 6:00 P.M.
COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at 6:16 p.m. by Mayor Pro Tern Pacheco.
ROLL CALL
PRESENT:
Councilmember Cruz Baca
Councilmember Susan Rubio
Mayor Pro Tern Ricardo Pacheco
Mayor Manuel Lozano arrived at 6:57 p.m.
ABSENT:
Councilmember Monica Garcia
PUBLIC COMMUNICATIONS
Mayor Pro Tern Pacheco opened Public Communications at 6:18 p.m.
An unidentified local resident asked whether it is true that those City employees who choose not
to take health insurance receive an "in -lieu" stipend.
Al Luna opined that benefits should not be paid to retirees until they reach the age of 60 and
that those collecting pensions and medical benefits are putting a strain on the City's finances.
Mayor Pro Tern Pacheco closed Public Communications at 6:22 p.m.
STUDY SESSION / OPEN SESSION
Presentation concerning "the long term impacts of "Other Pension Employer Benefits" (OPEB)
Carolyn McLeod, Director of Health and Benefit Actuarial, with Bickmore narrated a
PowerPoint presentation which provided a brief overview of the factors that affect other
post- employment benefits.
Ms. McLeod reviewed the current eligibility requirements, the benefits covered, and which
are direct versus indirect subsidies. She also explained the medical coverage provided
through CalPERS, in accordance with the Public Employees' Medical and Hospital Care Act
(PEMHCA), and how it ties into the subsidies paid by the City.
During her presentation, Ms. McLeod provided a snapshot of the 2013 Valuation and how it
appears on the financial accounting reports for the City. She then provided some
Page 1 of 2
suggestions that could be considered for discussions which would serve to mitigate future
liabilities.
Following the presentation, Ms. McLeod responded to questions from Council, clarifying how
CaIPERS and PEMHCA tie in to the City's current post - employment benefits program;
explained that meeting the State requirements is already a part of the City's program and
that adjustments could be made that would translate to long -term funding for retirees and
would also meet the requirements of State and CalPERS rules. It was also noted that
adjustments to the qualification and terms of benefits payments would be subject to review
by labor negotiation groups, so immediate implementation of changes is not currently an
option.
Craiq Graves, Director of Finance, stated that he would be working with Human Resources
and Administration to consider all viable options in seeking a balance of long -term care for
retirees but also protection for the financial health of the City.
ADJOURNMENT
There being no further business, motion was made by Lozano, seconded by Baca, to adjourn
the meeting at 7:32 p.m.
Mayor
ATTEST:
City Clerk
APPROVED:
Page 2 of 2
TO: Honorable Mayor and City Councilmembers
FROM: Marc Castagnola, AICP, Director oaCZunity Development
Amy L. Harbin, AICP, City Plante
DATE: December 3, 2014
SUBJECT: Second reading of Ordinance 1366, the elimination of subchapter
153.115 from the City's Municipal Code relating to the Downtown
Overlay (Location: All properties within the boundaries of the Central
Business District Redevelopment Plan Area and Subareas 2 and 3 of the
Sierra Vista Redevelopment Plan Area; A lirant• City of Raldwin
Park; Case Number: AZC -177)
SUMMARY
This report requests City Council approval of Ordinance 1366 eliminating subchapter 153.115 from the City's
Municipal Code relating to the Downtown. Overlay.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff recommends that the City Council adopt Ordinance 1366 on second reading, read by title only, and waive
any further reading thereof.
BACKGROUND
This Ordinance was introduced at the City Council meeting on November 19, 2014 for first reading, and at that
meeting Ordinance 1366 was approved by the City Council. This Ordinance eliminates subchapter 153.115
from the Baldwin Park Municipal Code.
ATTACHMENTS
#1, Ordinance 1366
Is
5 lablMLI&JOIL"Ll SKi
AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN
PARK ELIMINATING SUBCHAPTER 153.115 OF THE CITY'S
MUNICIPAL CODE RELATING TO THE DOWNTOWN OVERLAY.
WHEREAS, the City's Downtown Overlay Subchapter (153.115) of the Municipal
Code (Ordinance 1290) was adopted to facilitate private development within the City's
identified downtown area: and
WHEREAS, subchapter 153.115 was amended in 2007 to enable private developers
to have an office use within the identified downtown area in order to facilitate said
redevelopment project; and
WHEREAS, in 2008 the national economy experienced a significant downturn-, and
WHEREAS, subchapter 153.115 was amended a second time in 2010 to allow some
lighter industrial uses and commercial uses within the identified downtown area; and
WHEREAS, in 2011 'Redevelopment' was dismantled in its entirety by the State of
California, leaving cities with little means by which to facilitate development within their
redevelopment project areas; and
WHEREAS, in 2014 City Council directed staff to meet with affected property owners
within the identified downtown overlay boundary; and
WHEREAS, staff held two (2) public meetings on June 3, 2014 and August 4, 2014
to gain input from affected property owners, business owners, and any other interested
party about Subchapter 153.115 of the City's Municipal Code; and
WHEREAS, summaries of those meeting strongly indicated that the Subchapter
should be removed from the City's Municipal Code.
NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain
as follows:
SECTION 1. The foregoing recitations are hereby adopted by the City Council as
findings. Based on those findings, the City Council determines the public health, safety and
general welfare of the City of Baldwin Park, its residents, property owners, and businesses
can be enhanced by eliminating Subchapter 153.115 of the City's Municipal Code; and it is in
the best interest of the community to amend the BPMC accordingly.
SECTION 2. Based on the foregoing findings and determinations, the BPMC is
amended to remove Subchapter 153.115.
SECTION 3. This ordinance shall go into affect and be in full force and operation from
o- thirty (30) days after its final reading and adoption.
Ordinance 1366 - Page 2
SECTION 4. The City Clerk shall certify to the adoption of this ordinance and shall
cause a copy of the same to be published in a manner prescribed by law.
PASSED AND APPROVED • THE — day of _, 2013
M111 1 iL, 1 0 A A I
OINVANINAM0 ffi�
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing ordinance was regularly introduced and placed upon its first reading at a regular
meeting of the City Council on November 19, 2014. Thereafter, said Ordinance No. 1366
was duly approved and adopted at a regular meeting of the City Council on December 3,
2014 by the following vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
r r ® r
CTTX4N4ARV
ITEM NO.
11 95
TO: Honorable Mayor and City Councilmembers �+�
q' �
FROM: Marc Castagnola, AICP, Director of Co unity Development U"
Amy L. Harbin, AICP, City Plan
DATE: December 3 2014
SUBJECT: Approval of an agreement to allow a temporary modular office trailer
to be placed within an existing parking area at 5050 Rivergrade Road
in conjunction with an existing business (Helix Medical) for a maximum
of twelve (12) months.
This report requests City Council approval of an Agreement for Temporary Use of a Modular Office Trailer in
conjunction with an existing business (Helix Medical) for a maximum of twelve (12) months.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff recommends that the City Council approve the Agreement and direct the Mayor to sign the Agreement on
behalf of the City of Baldwin Park.
BACKGROUND
Temporary Uses
Section 110.20 through 110.25 of the Municipal Code discusses temporary uses, however, does not address the
use of a temporary modular office trailer in this capacity. This section of the Code addresses temporary uses
such as circuses, carnivals, Christmas Tree lots, or the temporary outdoor exhibits of goods and merchandise.
Temporary trailers such as this one proposed are primarily seen in conjunction with significant construction
activities and are utilized for construction personnel. So in an effort to be business friendly, and assist Helix
with their endeavors, staff is proposing this temporary agreement which would provide Helix with the means
necessary to grow and improve their business operations.
Helix Medical Request
Helix Medical ( "Helix ") has occupied the location of 5050 Rivergrade Road since the late 1990's. They are a
medical device manufacturing facility that specializes in the design, manufacture, and assembly, of small
medical equipment and parts. Helix is currently in the process of an overall upgrade of their software systems.
This software upgrade is company -wide and includes new systems to track business resources (raw materials
and production capacity), but also business commitments (purchase orders, payroll, and human resources).
The proposed temporary modular office trailer will be utilized as office /training space for an outside consulting
firm to install the software and train Helix employees on the new software systems. The existing building
occupied by Helix does not have floor area to devote to this temporary use.
The proposed temporary modular office trailer is 12' by 60' totaling 720 square feet of floor area. It will be
utilized as office and classroom space only. There are no bathroom facilities in the temporary trailer, and the
Agreement for Temporary Use of Trailer
December 3, 2014
Paae 2
only permit required by the City would be for electrical service (electrical permit). The proposed temporary
trailer will be located along the North side of the building within approximately seven (7) parking spaces
adjacent to the existing building. Since the number of parking stalls on site exceed that required by the City's
Zoning Code, placement of the trailer on the property and encroachment into the seven (7) parking stalls will
not render the property with insufficient parking.
Helix has indicated that the installation of the new software and subsequent employee training will take no
longer than twelve (12) months and at the conclusion of the software installation and training period, the
temporary modular office trailer will be removed from the property. As such the Agreement, which will be
recorded against the property, is for a maximum of twelve (12) months with any proposed extensions at the sole
discretion of the City and in writing.
ATTACHMENT
#1, Agreement for Temporary use of Trailer
LAIN W-K-21M Ni ■ I ,yl
RECORDING REQUESTED BY:
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
WHEN RECORDED MAIL TO:
City of Baldwin Park
Community Development Department
14403 East Pacific Avenue
Baldwin Park, CA 91706
ATTN: Amy Harbin, AICP, City Planner
This document is recorded at request and for the
benefit of the City of Baldwin Park and is exempt
from the payment of a recording fee pursuant to
Government Code §6103.
CITY OF BALDWIN PARK
By: Manuel Lozano
Mayor
Date:
AGREEMENT FOR TEMPORARY USE OF TRAILER
This Agreement For Temporary Use of a Modular Office Trailer ( "Agreement ") is
made and entered into on , 2014 ( "Effective Date ") by and
between the City of Baldwin Park ( "City "), INSERT NAME OF PROPERTY OWNER
HERE ( "Property Owner "), and Helix Medical, LLC ( "Helix ") to set forth the terms,
conditions and restrictions required as a prerequisite to allowing the temporary use of
one (1) modular office trailer.
WHEREAS, Helix plans improvements to their software systems which track
business resources, including but not limited to cash, raw materials, production capacity
in addition to business commitments, which include but are not limited to orders,
purchase orders, and payroll at their current facility located at 5050 Rivergrade Road in
the City of Baldwin Park (the "Property "). Further identified by Los Angeles County
Assessor's Parcel Number 8535 - 011 -018.
WHEREAS, such improvements to the software systems require implementation
and training of the existing employees by outside consultants with expertise in the new
software systems.
WHEREAS, the existing building Helix occupies does not have the floor area
available to devote to this temporary use and will require the temporary use of a
modular office trailer during the implementation and training period on the software
systems.
WHEREAS, Helix requests approval for the placement of a 720 square foot (12'
by 60') temporary modular office trailer on its Property within an existing vehicular
parking area, adjacent to the North side of the building,(the "Parking Lot ").
WHEREAS, the City's Zoning Code does not allow the placement of temporary
modular office trailer in this capacity on the Property, but the City desires to reach a
compromise which would allow Helix to utilize a temporary modular office trailer for a
specified period of time specifically during the implementation and training period of the
employees on the new software systems.
WHEREAS, as a condition of approval, Helix agrees to obtain any required
permits from the City of Baldwin Park as necessary.
NOW, THEREFORE, for and in consideration of the faithful performance by Helix
of the terms, covenants, and restrictions set forth herein, the City does hereby grant its
approval to Helix for the placement of a 720 square foot (12' by 60) temporary modular
office trailer on the property located at 5050 Rivergrade Road, subject to the terms,
covenants, and restrictions set forth below.
IT IS FURTHER HEREBY ACKNOWLEDGED AND AGREED that Helix will
comply with the following terms, covenants, and restrictions:
1. Since existing number of parking stalls on site exceeds that which is
required by the City's Zoning Code, the temporary modular office trailer on the Property
and its encroachment into a maximum of seven (7) parking spaces, will not render
the Property with insufficient parking under the City's codes.
2. Helix agrees to ensure that the temporary modular office trailer will not
impede the on-site circulation pattern and shall submit a site plan to the Planning
Division for review and approval.
3. Helix agrees to obtain all permits as required by the City's Building
Division for the temporary modular office trailer.
3. This Agreement shall be signed by (a) the property owner, (b) an
authorized officer of Helix, and (c) recorded against the property occupied by Helix prior
to obtaining permits from the City's Building Division.
4. This Agreement shall not be assignable or transferable in any manner by
Helix to any other party, unless approved by the City in writing.
5. The placement of the temporary modular office trailer on the Property shall
only be allowed for a maximum of twelve (12) months, beginning from the Effective
Date of this Agreement. This Agreement and the City's approval of Helix's use of a
temporary modular office trailer shall automatically, and without any further action by the
parties, terminate upon the expiration of the twelve (12) month time period.
6. Prior to or upon termination of this Agreement, Helix may apply to the City
of renewal of this Agreement and an extension of time to use the temporary modular
office trailer. Any renewal or extension shall be at the sole discretion of the City and
shall be in writing.
-2—
C:\Amy\AMY\W0RD\DocsNHe1ix Medical Trailer.doc
7.-- Failure of Helix to perform- or comply with any of the terms, conditions or
restrictions herein shall constitute a material default and breach of this Agreement, and
shall result in the immediate termination of this Agreement.
8. The parties hereby agree that foregoing provisions constitute the entire
agreement between the parties.
[Signatures on following page]
-3—
C:\Amy\AM)'\WORD\Docs\Helix Medical Trailer.doc
IN WITNESSETH WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
"HELIX MEDICAL"
Date:
Ward Sokolowsk I
General Manager
Helix Medical, LLC
Fff WIT411 04 WMA . 1
Date:
Wolfgang Buehler
Property Owner
Manuel Lozano
Mayor
Robert N. Tafoya
City Attorney
-4—
CAAmy\AM'-(\W0RD\Docs\Helix Medical Trailer.doc
ITEM NO.
3�r r, r
o gA,f TO: Honorable Mayor and Members of the City Council
^;HUBOF '4
THE FROM: Manuel Carrillo Jr., Director of Recreation &
Community Services
SAN GABRIEL e
vALLEV -r DATE: December 3, 2014
�'D JANV a� ry
SUBJECT: PROPOSED AGREEMENT WITH BALDWIN PARK
YOUTH SOCCER LEAGUE
SUMMARY
The purpose of this staff report is for City Council to review the proposed Agreement with Baldwin Park Youth
Soccer League (BPYSL) to store their soccer equipment on City property.
FISCAL IMPACT
There is no Fiscal Impact associated with the Baldwin Park Youth Soccer League storing soccer equipment on
City property.
RECOMMENDATION
Staff recommends that the City Council Approve the Agreement with Baldwin Park Youth Soccer League.
LEGAL REVIEW
The City Attorney has reviewed this staff report, agreement and approved it to form.
BACKGROUND
At their September 3, 2014 City Council Meeting, Councilmember Cruz Baca made a motion to pull the staff
report for further evaluation followed by Council consensus. Subsequently a meeting was held with
Councilmember Cruz Baca, Chief Executive Officer Shannon Yauchzee, Director of Recreation & Community
Services Manuel Carrillo Jr., and three (3) representatives of the BPYSL to modify the original agreement.
Since the majority of the players are Baldwin Park residents, the City currently provides in -kind assistance to
the league by storing their equipment. In exchange for the City not charging fees for the storage of the
equipment, the City recommended the BPYSL to grant 18 scholarships annually for underprivileged youth to
participate in the league. Although, everyone felt it was an excellent idea, after further review, the BPYSL was
unable to financially fulfill this request. Therefore, we are proposing to present the original agreement presented
on September 3, 2014 City Council Meeting. The terms of the Agreement is for a one (1) year with an option of
a one (1) year extension. The Agreement includes expectations for the League to maintain and secure
equipment on site.
The Baldwin Park Youth Soccer League is a non - profit organization which has operated in the City for the past
seventeen (17) years. The league annually serves over one thousand youth of which 75% are Baldwin Park
residents. The league serves children at various school sites at no cost to the City. The program operates ten.
(10) months out of the year with practices taking place at various locations including Morgan Park and Barnes
Park. The games are played during the weekend at four (4) different schools sites throughout the BPUSD.
ALTERNATIVES
The proposed alternates are:
1) Not to enter into an Agreement with the Baldwin Park Youth Soccer League and request immediate
equipment removal from City property; or
2) Negotiate storage fees for BPYSL equipment; and /or
3) Negotiate field usage fees for BPYSL.
Staff Report
Page 2
ATTACHMENTS
1) Agreement
2) Exhibit A
AGREEMENT
THIS AGREEMENT, made and entered into this 3rd day of December,
2014, by and between the CITY OF BALDWIN PARK, a municipal corporation
(hereinafter "CITY "), and BALDWIN PARK YOUTH SOCCER LEAGUE
(hereinafter "LEAGUE).
WITNESSETH
The parties hereto do agree as follows:
(1) RECITALS: This Agreement is made and entered into with respect to the
following facts:
(a) That the public interest, convenience and necessity require
that CITY enter into an Agreement to store portable restrooms, trailer, and goal
post sets (hereinafter, "equipment ") at Barnes Park (hereinafter "Park ") owned
by LEAGUE; and
(b) That LEAGUE desires to enter into this Agreement enabling
LEAGUE to store LEAGUE owned equipment in a secure location at the City
owned Barnes Park.
(2) NATURE OF ACTIVITY: CITY does hereby grant to LEAGUE, and
LEAGUE does hereby accept, the right to store equipment at Barnes Park in a
location determine solely by the Director of Recreation and Community Services.
This Agreement for storage of LEAGUE owned equipment at Barnes Park shall
be approved by the City Council.
(3) TERM: The term of this Agreement shall be for a period of one (1) year,
commencing December 3, 2014, unless sooner terminated as provided herein.
Either party hereto, may, with or without cause, upon the giving of thirty (30) days
written notice to the other, terminate this Agreement. CITY, not later than ninety
(90) days prior to the expiration of said one (1) year period shall, at its sole
discretion, have the right to extend this Agreement in writing for an additional
period of one (1) year upon the same terms and conditions as set forth herein.
(4) STORAGE: For and in consideration of the grant of this right to store,
LEAGUE does hereby agree to provide all labor, materials, and compensation for
City expenses for the LEAGUE's transport and storage of said equipment. The
Director of Recreation and Community Services shall determine at his sole
discretion the location, time, place and manner of transport and storage of the
equipment.
(5) FACILITIES & SERVICES TO BE PROVIDED BY CITY: CITY shall
provide a secure location at Barnes Park as determined by the Director of
Recreation and Community Services at his sole discretion. The location shall not
be accessible by LEAGUE without City permission which shall not be
unreasonably withheld. The City reserves the right to relocate the equipment to
another location at Barnes Park after initial storage as may be required in the
public interest.
(6) LIABILITY: LEAGUE agrees to hold CITY, and its officers, agents and
employees, free and harmless from any and all loss, claim, demand or judgment
for injury to persons or property caused by LEAGUE's negligent or willful act or
omission to act, arising out of its storage of equipment at Barnes Park. The City
shall not be responsible or liable for damage to equipment, injury to LEAGUE
representatives or agents in the transport of equipment, or any injury or damage
to equipment while stored on City property. LEAGUE shall promptly give notice
to CITY of any claim or suit instituted or filed against it for any alleged act
involving liability of either LEAGUE or CITY, arising out of operation under this
Agreement.
In order to assure compliance with the foregoing provisions, LEAGUE
shall meet all of the insurance requirements as set forth herein.
(7) INSURANCE: LEAGUE shall, during the term of this Agreement, provide
and keep in effect, naming the CITY as coinsured, liability insurance in amounts
and companies as approved by the Director of Recreation and Community
Service. Each of the policies of insurance shall bear an endorsement providing
for a thirty (30) day notice of cancellation to be given to the Director of Recreation
and Community Services, prior to the effective date of such cancellation.
Contemporaneously with the execution of this Agreement, LEAGUE shall
file an endorsement of insurance with the CITY, reflecting the existence of the
above described insurance policies.
The Director of Recreation and Community Services, at his or her
discretion, should LEAGUE fail to maintain, during each day of the term hereof,
the policies of insurance required hereunder, may:
(a) Terminate this Agreement and remove all property of
LEAGUE from Barnes Park and store the same at LEAGUE's expense; or
(b) Obtain, at LEAGUE's expense, the required insurance
coverage.
(8) MAINTENANCE: LEAGUE shall be solely responsible for the cost of
maintenance of equipment stored at Barnes Park. Exhibit "A" shall be an
inventory list of equipment stored at Barnes Park. Any substantial change in the
number of equipment shall require prior approval of CITY.
2
(9) CONTROL AND REPAIR OF PREMISES: CITY shall have full and
absolute control of the buildings and all appurtenances thereto during the term of
this Agreement and shall have the right to make changes and alterations therein
in the surrounding grounds as may be determined by said CITY.
(10) CONDUCT: LEAGUE shall at all times conduct its business in a
professional and orderly manner.
(11) LAWS AND ORDINANCES: LEAGUE shall conduct its business in
accordance with all the laws, ordinances, rules and regulations applicable to
such business as set forth by the CITY, County, State and Federal Government,
including, but not limited to, the Baldwin Park Municipal Code, as the same now
exists, or as the same may be in the future.
(12) PERMITS AND LICENSES: LEAGUE shall be required to obtain any and
all permits or licenses that may be required by law in connection with the use of
equipment and the City shall not be responsible for said licensing.
(13) RIGHT OF ENTRY: CITY, its authorized representative, agents and
employees, shall have the right to enter upon the storage location at Barnes
Park; however, LEAGUE shall have no right to enter upon the storage location
without City's permission in writing.
(14) CLEANLINESS: LEAGUE shall deliver the equipment in a clean, sanitary
and graffiti free condition to the satisfaction of CITY, and in compliance with the
regulations of the County Health Department.
(15) WAIVER OF CLAIMS: LEAGUE hereby expressly waives any and all
claims for compensation for any and all loss or damage sustained by reason of
any defect, deficiency or impairment of the equipment stored at Barnes Park
covered by this Agreement which may occur from time to time from any cause or
for any loss resulting from water, tornado, civil commotion or riot; and LEAGUE
hereby expressly releases and discharges said CITY from any and all demands,
claims, actions and causes of action from any of the aforesaid causes.
(16) SUCCESSORS: This Agreement shall bind and inure to the benefit of any
successor of CITY and any successor or assignee of LEAGUE, provided that the
same is first approved by CITY.
(17) NOTICES: All notices required to be given under the terms of this
Agreement shall be given by United States mail, postage prepaid, addressed as
follows:
CITY: (a) Manuel Carrillo Jr., Director of Recreation & Community Services
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, CA 91706
LEAGUE: (b) Gonzalo Vazquez, Coordinador
Baldwin Park Youth Soccer League
14151 Ramona Boulevard, Suite 112
Baldwin Park, CA 91706
IN WITNESSETH WHEREOF, the parties hereto have caused this
Agreement to be executed on the day, month and year first above written.
APPROVED AS TO FORM
City Attorney
City Clerk
CITY OF BALDWIN PARK
4
Manuel Lozano, Mayor
Baldwin Park Youth Soccer League
Exhibit A
Baldwin Park Youth Soccer League
Equipment Inventory
Quantity Description
7 Portable Restrooms
Trailer
Goal Post Sets
M
Honorable Mayor and City Councilmembers
Daniel Wall, P.E., Director of Public Works / City Engineer z/
December 3, 2014
APPROVAL OF MAINE AVENUE COMPLETE STREETS
DESIGN AGREEMENT AMENDMENT
SUMMARY
This amends the professional services agreement authorizing Stantec Consulting Services to prepare construction
plans and specifications for the Maine Avenue Complete Streets Project. This change to the services agreement
is due to the award of additional funding that allows for additional design elements to be incorporated into the
design.
FISCAL IMPACT
The approval of this amendment will not impact the City's General Fund. The additional $214,354 in design work
authorized by this amendment will be paid for with transportation grant funds
RECOMMENDATION
It is recommended that the City Council:
1. Approve an additional $214,354 in design work with Stantec Consulting Services prepare construction plans
and specifications for the Maine Avenue Complete Streets Project; and
2. Authorize the Director of Finance to make appropriate transfers and fund adjustments.
BACKGROUND
The Maine Avenue Complete Streets project will construct improvements along Maine Avenue from Los Angeles
Street to Arrow Highway. These improvements will include the reconfiguration of the corridor by means of a
road diet decreasing automobile travel lanes from the current four to two. This project will also include the Class
II bike ways, curb extensions, sidewalk extensions, round - abouts, pedestrian lighting and ADA accessibility
improvements.
On April 17, 2013, the City Council awarded the design of the Maine Avenue Complete Streets project to Stantec
Consulting Services. Stantec's original design work scope for the project was based on a construction budget of
$1,422,505. This limited construction budget did not include all of the complete streets improvements that are
appropriate for the project. Recently, the City was awarded an additional $2,201,000 in Caltrans Active
Transportation (ATP) Grant Funds to construct all of the appropriate improvements that had been supported
through public workshops. The $214,354 in additional services is needed for the design of the $2 million in
additional improvements.
LEGAL REVIEW
None required
ALTERNATIVES
The City could choose not to go forward with the design additional elements for the Maine Complete Streets
Project, and forego receiving $2.1 million in grant funding dedicated to this project.
TO:
"THE 9�
FROM:
SAM GABt?.IE! , :
DATE:
nfl/'AL EI'
JAWJ
SUBJECT:
Honorable Mayor and City Councilmembers
Daniel Wall, P.E., Director of Public Works / City Engineer z/
December 3, 2014
APPROVAL OF MAINE AVENUE COMPLETE STREETS
DESIGN AGREEMENT AMENDMENT
SUMMARY
This amends the professional services agreement authorizing Stantec Consulting Services to prepare construction
plans and specifications for the Maine Avenue Complete Streets Project. This change to the services agreement
is due to the award of additional funding that allows for additional design elements to be incorporated into the
design.
FISCAL IMPACT
The approval of this amendment will not impact the City's General Fund. The additional $214,354 in design work
authorized by this amendment will be paid for with transportation grant funds
RECOMMENDATION
It is recommended that the City Council:
1. Approve an additional $214,354 in design work with Stantec Consulting Services prepare construction plans
and specifications for the Maine Avenue Complete Streets Project; and
2. Authorize the Director of Finance to make appropriate transfers and fund adjustments.
BACKGROUND
The Maine Avenue Complete Streets project will construct improvements along Maine Avenue from Los Angeles
Street to Arrow Highway. These improvements will include the reconfiguration of the corridor by means of a
road diet decreasing automobile travel lanes from the current four to two. This project will also include the Class
II bike ways, curb extensions, sidewalk extensions, round - abouts, pedestrian lighting and ADA accessibility
improvements.
On April 17, 2013, the City Council awarded the design of the Maine Avenue Complete Streets project to Stantec
Consulting Services. Stantec's original design work scope for the project was based on a construction budget of
$1,422,505. This limited construction budget did not include all of the complete streets improvements that are
appropriate for the project. Recently, the City was awarded an additional $2,201,000 in Caltrans Active
Transportation (ATP) Grant Funds to construct all of the appropriate improvements that had been supported
through public workshops. The $214,354 in additional services is needed for the design of the $2 million in
additional improvements.
LEGAL REVIEW
None required
ALTERNATIVES
The City could choose not to go forward with the design additional elements for the Maine Complete Streets
Project, and forego receiving $2.1 million in grant funding dedicated to this project.
APPROVAL OF MAINE AVENUE COMPLETE
STREETS DESIGN AGREEMENT AMENDMENT
December 3, 2014
Page 2
ATTACHMENTS
A. Stantec's revised scope of work.
Stantec Stantec Consulting Services Inc.
38 Technology Drive Suite 100, Irvine CA 92618 -5312
October 21, 2014
Attention: David Lopez
City of Baldwin Park, Department of Public Works
14403 East Pacific Avenue
Baldwin Park, CA 91706
Dear Mr. Lopez,
Reference: Maine Avenue Complete Street Project - Scope Revisions and Additional Design
We are pleased to be providing services on the Maine Avenue Complete street project. This has
included completion of a feasibility study and preliminary/conceptual design of roadway
improvements for Safe Routes to School improvements along Maine Avenue.
The project has been awarded an additional ATP grant, and will require revisiting the concept
design to improve the project per the additional funding. It will also require engineering plans for
the improved project. As discussed with the City, there will be additional changes to the project.
This will include a change in the landscape architect. Some of the tasks that were originally
envisioned in the scope are also no longer necessary.
We have prepared a cost estimate to complete the project from this point forward, with a
discount for budget remaining on the existing tasks. We have also left some tasks from the original
contract that we feel will still be necessary. The following shows the proposed budget per task,
per the original contract and the proposed revisions. The proposed revised budget is shown at
$431,849, which is a $214,354 increase over the originally authorized $217,495. We have attached
a detailed hourly cost estimate for all new tasks, along with a detailed scope of services.
I will continue to serve as the project principal for this project, with Melissa Dugan serving as the
Deputy Project Manager. Please contact either of us if you have any questions or need additional
information. We appreciate the continued opportunity to assist you on this important project.
Sincerely,
i�� --
Rock Miller, PE, PTOE
Principal, Transportation Planning & Traffic Engineering
Tel: (949) 923 -6021
Rock.Miller@sfantec.com
and v:\ 2073\ active\ 2073007920 \management \pro_scope- revision_budgetshifts.docx
(S�
October 21, 2014
David Lopez
Page 2 of 10
Reference: Maine Avenue Complete Street Project - Scope Revisions and Additional Design
Task
Original
Budget
Revisions
Requested
Proposed
Budget
Task 1 - Project Initiation and Management
$11,505
n/a
$11,505
Tn,zV 2 - Field Reviews
QR 17A
.Y_, v,
n /n
, ,/ u
tp 7A
.x/8,6/ Y
Task 3 - Funds Management and
Reimbursements
$5,268
n/a
$5,268
Task 4 - Develop /layout over concept,
including traffic channelization (25% design)
$48,100
n/a
$48100
Task 5 - Rough Construction Estimate
$9,352
n/a
$9,352
Task 6: Outreach Meetings & Community Input
$19568
- 11,266
$8,302
Task 7 - Develop Alternate Layout
$5,498
n/a
$5,498
Task 8: Complete Design Layout & Traffic Plans
$28,822
-460
$28,362
Task 9: Final Layout for Approval
$28,258
n/a
$28,258
Task 10: Final Design and PS &E
$25,586
- 21,086
$4,500
Task 1 1 - File Authorization to Proceed /Obtain E-
76 for Construction
$6,054
n/a
$6,054
Task 12- Environmental Clearance
$12,839
n/a
$12,839
Task 13: Collaboration / Communication with
Stakeholders
$7,971
n/a
$7,971
Task 14: Finalized Design Development
n/a
(new task)
$41,542.00
$41,542.00
Task 15: Construction Documents -Final PS &E's
n/a
(new task)
$131,230
$131,230
Task 16: Landscape Architecture
n/a
(new task)
$67,332
$67,332
Task 17: Record Drawings
n/a
(new task)
$7,062
$7,062
Total Budget and revisions
$217,495.00
$214,354
$431,849
The projected hours for each task, is shown in detail on the attached spreadsheet, for your review.
x.G53�i3 1'`.00 =n:;- 9 rviiti in mind
October 21, 2014
David Lopez
Page 3 of 10
Reference: Maine Avenue Complete Street Project - Scope Revisions and Additional Design
Maine Avenue Revised Scope of Services
This document outlines the scope revisions from the original contract.
A. COMPLETED TASKS
Tasks 6, 7, 8, 9, and 10: public outreach and all previous design tasks will be put on hold
upon the effective date of the revised contract, and the work will be considered
complete at that time. A discount for all hours not used is given in the cost estimate.
B. FINALIZE DESIGN DEVELOPMENT (NEW TASK 14)
Roadway improvement plans will consist of the civil engineering tasks related to roadway
construction to implement the enhanced concept proposed by the City. Enhancements
include design in accordance with the City -wide "Green Streets Policy" and will include
water quality mitigation features such as rain gardens, vegetated swales and /or buffers,
and potentially catch basin inserts. Additionally the roadway improvement plans will
address storm drain impacts and improvements, minor utility relocations (i.e. street lights),
and water services for new landscape and irrigation within the parkways and new
median islands. Plans and specifications will be prepared in conformance to City and
SPPWC standards.
1. Concept Details
There are unique challenges with the project that must be addressed prior to final
plan preparation. Some of these challenges may create a non - standard
condition requiring the use of a 'modified' standard detail. We will prepare
concept details to address each condition for city review and selection of a
preferred solution. We anticipate developing 2 -3 options for each of the following
conditions:
a) ADA access and driveway locations per current ADA standards.
b) ADA access at intersections per current ADA standards.
c) Driveway reconstruction and site access.
d) Drainage at modified intersections.
e) Modified street cross section and profile.
f) Utility conflicts and clearances.
g) Water quality mitigation design elements.
We will meet with the to discuss the pro's and con's with each option and address
comments in an effort to reach a consensus of the preferred option for each
condition prior to proceeding with the final PS&E's.
Deg S_n w1ft, C*m" uni fr, _—n .d
411
October 21, 2014
David Lopez
Page 4 of 10
Reference: Maine Avenue Complete Street Project - Scope Revisions and Additional Design
2. Standard Urban Storm Water Mitigation Plan (SUSMP)
During this early phase of the project, we will also develop the SUSMP per City
standards. This study and report will consist of drainage boundary determination
and hydrology calculations, determining pollutants of concern, review of soil types
and infiltraflon rates, site constraints areal deferminatlon of the appropriate RA,AD to
treat storm water runoff. The report will be prepared to agency standards for City
review, comment, and approval.
3. Utility Data Collection and Coordination
There are several utility purveyors with facilities in the project limit that will require
locating. Above grade utilities have been located by our topographic survey
task, however below grade utilities must be researched through the various
owners. This will be started early in our design so that any new underground
improvement (i.e. storm drain laterals and water services) can be properly
planned for and designed to avoid impacts and relocations where feasible. We
have included an estimated budget for purchasing record information from the
utility agency. The cost for obtaining record maps will be billed at our cost and in
accordance with our original agreement with you.
Record information obtained will be incorporated into our base maps for use in
design. If a dry utility facility requires relocating, our efforts will consist of
coordination efforts with the affected owner. All data compiled, utility disposition,
and contact information will be logged in our Utility Coordination excel
spreadsheet.
4. Precise Geometrics
Upon completion of tasks 1 and 2 above, and concurrence of the preferred
options for each of the unique challenges and the type of BMP preferred for the
project, we will prepare the precise geometric roadway plans which will be used
as the foundation for the landscape, storm drain, utility, traffic, and paving plans.
The precise geometrics will show new hardscape features such as median curbs,
walkways, driveways, intersections, ADA access, and new on- street parking
configurations.
October 21, 2014
David Lopez
Page 5 of 10
Reference: Maine Avenue Complete Street Project - Scope Revisions and Additional Design
5. Design Development Project Meetings
Our lead civil engineer has included time to attend two (2) meetings with the City
to review design alternatives and coordinate design comments. Time is also
included to review, coordinate, and perform in -house QC reviews of the plans to
helm, fnr- ilitrrta the concept development and revig =.A/ proceSS.
C. CONSTRUCTION DOCUMENTS -FINAL PS &E'S (NEW TASK 15)
The following items will make up the Roadway Improvement Plans and will be prepared
upon completion and City concurrence of the Precise Geometrics. The landscape plans
noted separately will also be incorporated into the over -all roadway improvement plan
set.
1. Roadway Paving Plans
The roadway paving plans will consist of the demolition and reconstruction of the
sidewalk, curb and gutter, driveways, storm drain local depressions, and ADA
access routes. It will also include reconstructed asphalt paving where required to
construct the new improvements, including the new round -about at Main Avenue
and Olive Street. The plan is prepared at a scale of 1 " =20' to show the detail
necessary for construction. Control elevations and coordinates will be provided at
all control points necessary for construction staking. Curve data, bearings, and
distances will also be provided in table format or directly on the plan.
The roadway paving plans will also include the existing and proposed cross section
details, a title sheet with standard city general notes, construction notes and
quantities, and legends to aid in the legibility and understanding of the plans.
Additionally, details provided as part of this plan set will include the storm drain
local depressions, utility clearances, and ADA access ramps to help ensure
construction tolerances are not exceeded during construction.
The number of sheets anticipated for the roadway paving plans total 16 sheets.
2. Storm Drain and Water Quality BMP Plans
There are thirteen (13) storm drain inlets and laterals impacted by the proposed
improvements. Storm drain plans and profiles will be prepared at a 1 "= 20' scale.
The inlets will be reconstructed to match the existing type and size. Since the
drainage boundary is not changing, a new hydrology and hydraulics study is not
proposed and therefore not included in our scope of work.
October 21, 2014
David Lopez
Page 6 of 10
Reference: Maine Avenue Complete Street Project - Scope Revisions and Additional Design
The number of storm drain sheets anticipated to be included in the overall plan set
total 4 sheets.
3. Water Plans
Water plans will be required to service new irrigation meters proposed for new and
improved medians and corner treatments. A separate plan sheet will be
prepared according to water district standards and provide construction details,
material types, and connection details to existing mainlines.
4. Traffic Plans
We will prepare 40 -scale traffic signing and striping plans for the length of the
roadway and 20 -scale traffic signal plans for two locations, where curb returns are
being modified. The entire project will be re- striped to provide for a new bikeway,
raised medians, and modified parking. Detail sheets will be provided with sign
details, traffic signal and pavement legend details.
The number of sheets anticipated for signing and striping total 4 sheets and signals
are two sheets.
5. Street Light Plans
We will prepare 40 -scale street light plans and coordinate with the City for pole,
most arm, and luminaire selection. It is anticipated that all lights will be impacted,
either with new or relocated lights, fixtures, and /or poles.
The number of sheets anticipated for street light relocations total 4 sheets.
6. Construction Traffic Control Plans
For locations where necessary, we will prepare 40 -scale traffic control plans and
provide detail sheets with sign details, pavement legend details.
The number of sheets anticipated for traffic control total 2 sheets.
October 21, 2014
David Lopez
Page 7 of 10
Reference: Maine Avenue Complete Street Project - Scope Revisions and Additional Design
7. Specifications, Bid Quantities, Opinion of Cost
Technical Specifications will be prepared for the roadway improvement plans
noted above. As part of this task, we will prepare a bid form with bid quantities
and an Engineer's Opinion of Probable Costs. It should be noted that we make no
guarantee as to the actual Cvnstr uction costs.
8. Submittals at 35%,65%,95%, and 100% Plan Completion
Plans will be processed through City review and comment period at a 35 %, 65 %,
95% and 100% final signed deliverable. Plans, specifications, and estimates will be
submitted in a PDF format until the final 100% submittal where signed originals will
be submitted for City approval and signatures. During this phase, we will address
comments and respond to comments in writing, tracking each comment and our
response on an excel spreadsheet.
9. PS&E Project Meetings
Our lead civil engineer has included time to attend two (2) meetings with the City
to review detailed design and coordinate City review comments. Time is also
included to review, coordinate, and perform in -house QC reviews of the final plans
to help facilitate the plan review and preparation process.
D. LANDSCAPE ARCHITECTURE (NEW TASK 16)
1. Preliminary Landscape Architecture
Preliminary Landscape Architecture Services are considered complete at the
point of Site Plan approval.
a. Site Reconnaissance
Conduct a site reconnaissance to determine the existing neighborhood theme,
existing street trees, and existing irrigation service locations (if any). Create photo
documentation for future use.
b. Preliminary Site Plan
In coordination with City and project team prepare a Preliminary Site Plan that
identifies proposed and existing improvements, parking, landscape areas, street
trees, decorative pavement, signage, water quality improvements (bio- swales and
rain gardens) and other pertinent landscape features. Prepare Landscape Plant
41
October 21, 2014
David Lopez
Page 8 of 10
Reference: Maine Avenue Complete Street Project- Scope Revisions and Additional Design
Palette to be included in the Landscape Planting Plan. Preliminary Site Plan shall
be prepared to meet City of Baldwin Park requirements.
c. Preliminary Site Plan Review
Review the Preliminary Site Plan with City and project team. Incorporate
comments and revisions into the AutoCAD base drawing. This task allows up to two
minor adjustments to the base drawing based on the City's input and request.
d. Project Management and Coordination
Coordinate with the City and project design team to establish preliminary,
schematic locations for various site appurtenances, such as site amenities, water
meters, back flow preventers, etc. Provide input to the civil engineer for walk
locations and hardscape refinements.
Provide time outside regularly scheduled meetings for project management to
coordinate the progress of the project with the City, and the design team.
2. Final Landscape Architecture
The landscape architectural plans will be part of the street improvement plans.
a. Landscape Site Amenities & Planting Plans, and Irrigation Plans
Prepare 20 -scale site amenities & planting plan, and irrigation plans for the public
streetscape on Maine Avenue. Provide irrigation critical analysis and
state /agency water use calculations. Prepare details to meet City of Baldwin Park
Landscape requirements.
b. Specifications, Bid Quantities, Opinion of Cost
Prepare the Technical Specifications for the site amenities, planting, irrigation and
fencing as associated with the proposed development. As part of this task, we will
prepare a bid form for the proposed improvements, including bid quantities and
an Engineer's Opinion of Probable Costs; however, we make no guarantee as to
the actual construction costs.
c. Project Management and Coordination
Coordinate with the City and project design team to establish locations for various
site appurtenances, such as water meters, back flow preventers, etc. Correlate
the location of electrical transformers and obtain input from the landscape
architect for walk locations and hardscape refinements.
(i
October 21, 2014
David Lopez
Page 9 of 10
Reference. Maine Avenue Complete Street Project - Scope Revisions and Additional Design
Provide time outside regularly scheduled meetings for project management to
coordinate the progress of the project with the City, other project consultants,
agency and in -house staff.
d. Project Meetings
Attend meetings to coordinate with the City, reviewing Agency staff, and other
consultants to facilitate design interface and maintain coordination with other
project team members.
3. Landscape Record Drawings
At the completion of the construction operation, we will modify the construction
plans prepared by our office to incorporate field modifications as noted from
information provided by the Contractor, the final walk of the site, and field
modifications that our office has been made aware of during construction. The
requested record drawings required by the local agency will be provided as part
of this task.
E. RECORD DRAWINGS (NEW TASK 17)
1. Record Drawings
At the completion of the construction operation, we will modify the construction
plans prepared by our office to incorporate field modifications as noted from
information provided by the Contractor, the final walk of the site, and field
modifications that our office has been made aware of during construction. The
requested record drawings required by the local agency will be provided as part
of this task.
F. FEE SUMMARY
See attached.
October 21, 2014
David Lopez
Page 10 of 10
Reference: Maine Avenue Complete Street Project- Scope Revisions and Additional Design
G. ASSUMPTIONS AND EXCLUSIONS
Assumptions
This proposal was based on the following assumptions related to the proposed project:
• _ Water mainlines are available along the project frontage for new service connections and
new mainline extensions will not be required.
• The project will be designed and constructed as a single phase.
Exclusions
Items not specifically identified in the scope of service sections of this proposal are to be
excluded from this work effort and would be considered additional services. Such
services would include, but are not limited to, the following:
• Soils testing and geotechnical investigations.
• Pavement design and R -Value determination.
• Agency Submittal Fees
• Retaining Wall Plans, Profiles, and Structural Calculations
• Pot Holing/ Pot Hole Surveys
• Reimbursable expenses, (printing costs, reproduction cost, delivery fees, agency research
fees)
• Changes to any designs resulting from a revision to or re- definition of Agency policies
• Quantities and estimates prepared by this office will be for comparison purposes only. All
contractors should budget their bids according to their own estimates.
City to Provide
• Agency fees for filing applications and plan checking
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FROM:
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5/i1d GABi2IEL_ ,,a DATE:
JANUPy` SUBJECT:
ITEM NO.
Honorable Mayor and City Councilmembers
Daniel Wall, P.E., Director of Public Works / City Enginee
December 3, 2014
APPROVAL OF PARCEL MAP NO. 72543
SUMMARY
This item ratifies ministerial approval of Parcel Map No. 72543 pursuant to the State Subdivision Map Act and
the City of Baldwin Park Municipal code
FISCAL IMPACT
The ratification of the approval of this Parcel Map will have no adverse impact upon the City's General fund.
RECOMMENDATION
It is recommended that the City Council and Successor Agency ratify the approval of Parcel Map No. 72543 to
facilitate the transaction pertaining to the Council- approved agreement with ROEM Development and authorize
the Chief Executive Officer to execute the Parcel Map on behalf of the City and any related documentation on
behalf of the City and the Successor Agency.
BACKGROUND
Parcel Map No. 72543 creates the parcel that the City is selling to ROEM Development. The State Subdivision
Map Act allows staff to approve Parcel Maps on a ministerial basis. The City's Municipal Code requires that the
City Council approve Parcel Maps. The City Council in previous action has entered into an agreement with ROEM
Development for the sale of one of the parcels created by this parcel map. In order to meet deadlines for the sale
of this parcel, staff has approved the Parcel Map and this item seeks City Council ratification of that approval.
LEGAL REVIEW
The ministerial approval and subsequent request for City Council ratification of the approval of Parcel Map No.
72543 was made under the guidance of the City Attorney.
ALTERNATIVES
The City Council has entered into an agreement to sell this parcel, and must ratify approval of the Parcel Map in
order to fulfill its obligation.
ATTACHMENTS
A. Parcel Map No. 72543
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