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Home My WebLink About2014 12 17NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, DECEMBER 17, 2014 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: December 11, 2014 Manuel Lozano Mayor AFFIDAVIT OF POSTING 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on December 11, 2014. '4 /f Alejandra Avila City Clerk I CITY COUNCIL SPECIAL MEETING Please note time and DECEMBER 17, 2014 o�at�on 5:30 PM , CITY HALL ® 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 BALDWIN Manuel Lozano Cruz Baca Monica Garcia Ricardo Pacheco Susan Rubio - Mayor - Mayor Pro Tern - Councilmember - Councilmember - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al pGblico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the periodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) min utos. Hay interpreter is available for your convenience. un int6r rete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Cruz Baca and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite Para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DiRiGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista algcjna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dingir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] OPEN SESSION/STUDY SESSION 1. MONTEBELLO HOUSING PROJECT PRESENTATION 2. CONSIDERATION AND SEEKING DIRECTION OF COUNCIL ON POSSIBLE AMENDMENT TO THE BILLBOARD CODE 0 0 0 • ' N i i rol -.I I I MOTO] ih I IT, ril Z I W, RECESS TO CLOSED SESSION 4. CONFERENCE WITH LABOR NEGOTIATIONS Pursuant to Government Code Section 54957.6: 5. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on December 11, 2014. Alelandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2°d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 ore -mail rcaballero(a-)baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) A s � � DECEMBER 1 PM I COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960 -4011 Manuel Lozano Cruz Baca Monica Garcia Ricardo Pacheco Susan Rubio - Mayor - Mayor Pro Tern - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a/ Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. ,h " "''f ccw h A_ will d.,_. r i �� t_ �}Y� � 4 p aP,'h/ in f° Avetv.ie, ai """""00", a o n } }x s i ^ x CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Cruz Baca and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA Si REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accion en algGn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. TREASURER'S REPORT — OCTOBER 2014 Staff recommends that Council receive and file the Treasurer's Report for the month of October 2014. City Council Agenda —DECEMBER 17, 2014 Page 2 2. APPROVE MEETING MINUTES Staff recommends that Council receive and file: Meeting Minutes of January 16, 2013, for the Regular Meeting of the City Council. Meeting Minutes of November 19, 2014, for the Study Session and Special Meeting, Regular Meeting, Housing Authority and Finance Authority meetings of City Council. 3. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 4. AUTHORIZE THE PURCHASE OF A POLICE DEPARTMENT MOBILE COMMAND VEHICLE WITH FEDERAL ASSET FORFEITURE FUNDS, STATE ASSET FORFEITURE FUNDS AND TRAFFIC SAFETY PROGRAM FUNDS Staff recommends that Council approve and authorize: 1. Waive the formal bidding process on one (1) vehicle, pursuant to Baldwin Park Municipal Code §34.37, as existing cooperative purchasing contracts already exist with other government agencies; and 2. Authorize the Police Department to purchase the new vehicle through existing contracts; joining in the cooperative purchasing contracts; and 3. Direct the Director of Finance to take the necessary action to make the required budget amendments in Funds 205 and 206, and Fund 271 - Project 17233, for a total expenditure of $336,605.30 for the restricted purchase of a new Police Department Mobile Command vehicle from Universal Specialty Vehicles, Inc. (USV); and 4. Authorize the Chief of Police or his designee to complete all appropriate documentation to complete the purchase. 5. INTRODUCE AND CONDUCT A FIRST READING, BY TITLE ONLY AND WAIVE FURTHER READING OF ORDINANCE 1367, ENTITLED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE VACANT AND ABANDONED PROPERTY REGISTRATION REQUIREMENTS AT SECTION 150.250 ET SEQ. OF THE BALDWIN PARK MUNICIPAL CODE." Staff recommends that Council conduct a first reading, by title only, and waive further reading to introduce Ordinance 1367, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE VACANT AND ABANDONED PROPERTY REGISTRATION REQUIREMENTS AT SECTION 150.250 ET SEQ. OF THE BALDWIN PARK MUNICIPAL CODE." City Council Agenda — DECEMBER 17, 2014 Page 3 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Lozano for discussion and to direct staff on the following: • Review and evaluate the development standards relating to second dwelling units, including but not limited to maximum allowable floor area and bring back information in a future study session. CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11t" day of December 2014. tjr r r Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813 -5204 or via e -mail at rcaballero(a)baldwin park. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda —DECEMBER 17, 2014 Page 4 ITEM NO. 1 STAFF REPORT "'''�'�il, TO: The Honorable Mayor and Members of the C' o cil HUB of '� THE �'� FROM: Craig A. Graves, Director of Finance i SAN GABRIEL' DATE: December 17, 2014 �o VALLEY -- .cl r �A °^aTBp,A1113 SUBJECT: TREASURER'S REPORT - OCTOB R 2014 Attached is the Treasurer's Report for the month of October 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the Treasurer's Report for October 2014. ALTERNATIVES None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW None Required Treasurer's Report for October 2014 Page 2 BACKGROUND Attached is the Treasurer's Report for the month of October 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: • Cta11 of(`alifornla Local Agency investment Fund (LAIF) — this is where the majority of ., �u �e o the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. • Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. • Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on -going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for October 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 10/31/2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.26% / Varies Housing Authority 0.26% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies 25,092,947.62'/ 25,092,947.62 25,092,947.62 25,092,947.62 Varies 38,028.78 t, 38,028.78 38,028.78 38,028.78 25,130 , 976.40 25,130,976.40 25,130,976.40 25,130,976.40 Varies 684,493.70 684,493.70 684,493.70 684,493.70 Varies 2,937,903.33 2,937,903.33 2,937,903.33 2,937,903.33 $ 28,753,373.43 $ 28,753,373.43 3,622,397.03 $ 28,753,373.43 Total Investments $ 28,753,373.43 Cash City Checking 7,755,927.86 City Miscellaneous Cash 55,334.8 Comm. Develop. Comm. 0.00 Successor Agency 1,086,275.13 Housing Authority 352,511.03 Financing Authority 0.00 Total Cash 9,250,048.10 Total Cash and Investments $ 38,003,421.53 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of October 2014 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING JANUARY 16, 2013, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 7:02 p.m. These Minutes are presented in Agenda Order. Various announcements may have occurred before or after the title under which they are presented. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL Council Member Ricardo Pacheco Council Member Susan Rubio Council Member Marlen Garcia Mayor Pro Tern Monica Garcia Mayor Manuel Lozano ANNOUNCEMENTS Mayor Lozano announced that the meeting of the Community Development Commission, Housing Authority and Finance Authority are held concurrently with the Council Meeting. Additionally, Mayor Lozano announced, as required by Government Code section 54954.3, that members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, and Successor Agency which are concurrently convening with the City Council and each Council Member is paid an additional stipend of $75 for attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Mayor Lozano extended condolences to the Verdugo Family on the passing of Mrs. Lily Verdugo, a direct descendent of Pio Pico, the last Governor of California while it was still a part of Mexico. Mrs. Verdugo and her family have lived in Baldwin Park for over 50 years and have been an integral part of the community. Councilmember Rubio requested that the meeting be closed in memory of the Reynato Quiroz, who was an employee at Waste Management for 24 years. He was a long time resident and is survived by his wife and three children. Councilmember Pacheco asked that the meeting be closed in memory of Mr. Ysidro, a local resident who was active in the church and community. City Treasurer Contreras asked that the meeting also be closed in memory of Mrs. Andreatta Quintana, a resident of Baldwin Park for over 50 years. Council extended its condolences to the family and friends. Mayor Lozano took a moment to introduce the new Director of Public Works, Daniel Wall, and the Interim Director of Finance, Marcie Medina. He extended congratulations to both and noted that the City looks forward to a strong and vibrant future under the direction of these two staff leaders. Mayor Lozano noted attendance of representatives of some local agencies including Jim Dexter, former Planning Commissioner; Mike Touhey, Board Members of the Upper San Gabriel Valley Water District; Valley County Water District Board Members; Lenet Pacheco, Mariana Lake, Margarita Vargas, and Alfonso Contreras, who also previously served on the Upper San Gabriel Valley Water District and as a Planning Commissioner. Mayor Lozano also recognized the attendance of Mrs. Huetinck, whose husband served as a Planning Commissioner for many years, and expressed appreciation for her presence. PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS Certificate Recognition to the students of St. John the Baptist school for their success in participating in the 5t" Annual Bishop Amat High School's Math Competition Councilmember Pacheco presented a Certificate of Recognition to honor the students of St. John the Baptist School and expressed admiration and support to those who represented the community and are so highly proficient in mathematics. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:14 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Margaret Salonisen and Maryann Huetinck, local residents, expressed appreciation for the traffic signal at the intersection of Stewart Ave and Baldwin Park Blvd but noted that traffic is impeding those who wish to enter the parking lot at the Women's Club; referred to another location on Pacific Ave where there is traffic signage /marking saying "keep clear" and offered that this might be a good solution to consider. Mrs. Huetinck also expressed appreciation for the Parking Enforcement Officer who enforces restrictions on her street; noted that the Officer is courteous and patient, but is also committed and takes her job seriously. Wayne Brown, Baldwin Park Police Department, extended an invitation to Council and citizens in the community to attend a series of Open House opportunities, specifically to have a forum for discussion of the Highway SR -710; stated that there will be a total of three events to present and discuss the Study, the Alternative Analysis, and the five alternatives being considered. Ken Woods, Baldwin Park resident and business owner, noted Councilmember Rubio's commitment to bringing in new business to the community; stated that "the number is 1290 and it's time." Mayor Lozano closed Public Communications at 7:24 p.m. CONSENT CALENDAR 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Mayor Pro Tern Garcia, seconded by Councilmember Garcia, and carried (5 — 0) to ratify the Warrants and Demands Register. Page 2 of 8 AYES: Garcia, Rubio, Pacheco, Mayor Pro Tern Garcia, Mayor Lozano NOES: None. ABSENT: None. ABSTAIN: None. 2. SUSTAINABLE COMMUNITIES GRANT — REQUEST FOR PROPOSAL Staff recommends that the City Council approve the Sustainable Communities Grant consultant request for proposal and authorize staff to issue the request for proposal. A motion was made by Mayor Pro Tern Garcia, seconded by Councilmember Garcia, and carried (5 — 0) to approve and direct staff to advertise the Sustainable Communities Grant consultant request for proposal. AYES: Garcia, Rubio, Pacheco, Mayor Pro Tern Garcia, Mayor Lozano NOES: None. ABSENT: None. ABSTAIN: None. 3. TREASURER'S REPORT: NOVEMBER 2012 Staff recommends that the City Council receive and file the November 2012 Treasurer's Report. A motion was made by Mayor Pro Tern Garcia, seconded by Councilmember Garcia, and carried (5 — 0) to receive and file the November 2012 Treasurer's Report. AYES: Garcia, Rubio, Pacheco, Mayor Pro Tern Garcia, Mayor Lozano NOES: None. ABSENT: None. ABSTAIN: None. 4. RATIFICATION OF EMPLOYMENT AGREEMENT WITH MR. DANIEL WALL, DIRECTOR OF PUBLIC WORKS It is recommended that the City Council ratify the employment agreement with Daniel Wall, for services as the Director of Public Works, and authorize its execution by the Mayor. Councilmember Rubio asked that the new Public Works Director be introduced to all in attendance and asked Mr. Daniel Wall to stand up and be recognized. Just prior to this introduction, Council cast the following vote: A motion was made by Mayor Pro Tern Garcia, seconded by Councilmember Garcia, and carried (5 — 0) to ratify and authorize the Mayor to execute the employment agreement with Daniel Wall, to serve as Director of Public Works. AYES: Garcia, Rubio, Pacheco, Mayor Pro Tern Garcia, Mayor Lozano NOES: None. ABSENT: None. ABSTAIN: None. Page 3 of 8 PUBLIC HEARING 5. FISCAL YEAR 2012/2013 CITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY PROPOSED BUDGET It is recommended that the City, Housing Authority and Successor Agency conduct a public hearing and following the public hearing approve the proposed Fiscal Year 2012/2013 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2012 -038 (City); HA 2012 -003 (Housing Authority), and SA 2012 -004 (Successor Agency); respectively. [Please reference Item #1 on Successor Agency] Mayor Lozano opened the Public Hearing at 7:31 p.m. There being no one wishing to speak in favor or against the proposed item, the Public Hearing was closed at 7:32 p.m. Chief Executive Officer Vijay Singhal made a presentation to Council, discussing the reduction of staffing and programs, and the impact of those cuts. Following his presentation, Council requested a more detailed review of the budget. Marcy Medina, interim Director of Finance, narrated a PowerPoint presentation and provided an overview of the changes in available funds, changes in staffing and programs, projected shortfalls in coming years, and provided suggestion for establishment of a trust to set aside anticipated increasing future expenses. Following her presentation, she suggested following staff recommendation. Discussions ensued as Council pointed to the previous analysis of the budget versus the current budget presented, and to some areas of the budget that did not appear to have certain relevant information incorporated. Councilmembers requested that outstanding accounts payable figures be incorporated into the budget and that some contracts and other items of financial impact should be included and brought back to Council for further consideration. Following additional discussion amongst Councilmembers, the following motion was made: Motion was made by Mayor Lozano, seconded by Mayor Pro Tem Monica Garcia to approve the budget, reading by title only, passed by a vote of (3 - 2). AYES: Mayor Pro Tern Garcia, Mayor Lozano, Councilmember Garcia NOES: Councilmember Rubio, Councilmember Pacheco ABSENT: None. ABSTAIN: None. Page 4 of 8 REPORTS OF OFFICERS 6. CONSIDERATION OF APPOINTMENTS AND /OR REAPPOINTMENTS TO FILL VACANCIES FOR THE HOUSING COMMISSION Staff recommends City Council to review all Commission applications and appoint Commission Offices, subject to satisfactory backgrounds checks through the Department of Justice as follows: Motion by Mayor Lozano, seconded by Mayor Pro Tern Garcia, to approve the nominations as follows: 1 Oscar Madin incumbent 2 Edwardo Acavero 3 Mario Ventanco June 30, 2013 4 Mad a Torrellas 5 John Bernard De Leon Tenant - 6 PENDING APPLICATIONS Tenant 7 (62 +) PENDING APPLICATIONS CITY COUNCIL ACTING AS HOUSING AUTHORITY AND SUCCESSOR AGENCY 1. FISCAL YEAR 2012/2013 CITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY PROPOSED BUDGET It is recommended that the City, Housing Authority and Successor Agency conduct a public hearing and following the public hearing approve the proposed Fiscal Year 2012/2013 Budget as presented or amended and waive further reading, read by title only and adopt Resolution Nos. 2012 -038 (City); HA 2012 -003 (Housing Authority), and SA2012 -004 (Successor Agency); respectively. Please reference item #5 on City Council As noted above, motion was made by Lozano, seconded by Garcia to approve the budget, reading by title only, passed by a vote of (3 - 2). AYES: Mayor Pro Tern Garcia, Mayor Lozano, Councilmember Garcia NOES: Councilmember Rubio, Councilmember Pacheco ABSENT: None. ABSTAIN: None. Page 5 of 8 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Mayor Lozano directed Public Works staff to look at the traffic signal at Stewart Ave and Baldwin Park Blvd because the traffic light pole is placed in an odd location; asked that emergency response procedures be refined to ensure that communication and dissemination of information is handled expeditiously and to the right parties; asked that staff look into group homes; look into overnight parking on Big Dalton in the area of WalMart, stating that there are many big rig trucks and vehicles (in which it appears people are sleeping overnight) being parked overnight; he also expressed concern regarding big rigs parking on Ramona west bound approaching the 605 freeway and loiterers on Ramona and the 605, particularly sitting atop the Baldwin Park sign. Mayor Pro Tern Garcia also asked that staff look at La Rica Ave, at the intersection of northbound Baldwin Park Blvd, noting that the street is very narrow and consideration should be given to making it one -way in that section. Councilmember Pacheco asked that the new Director of Public Works send staff out to look at community areas where landscape is in need of improvement; noted that particular attention should be given to the underpass at 1 -10 and Puente Ave, near the WalMart shopping center; asked that the area be cleared of debris and the sprinklers be checked; requested that the trees which are currently in the Public Works yard be planted; pointed out that political signs are still up around the city and need to be picked up; also inquired about the status of a newly developed ordinance that would require deposits for construction recycling; asked that consideration be given to designating an emergency group to organize the city in sectors and designate emergency- trained citizens who can be activated in the event of an emergency. Councilmember Rubio stated that the community has one of the lowest ratings on water conservation efforts and directed staff to put together policies and programs that will encourage water conservation; suggested seeking information from other communities where such campaigns have been successful; requested that staff look into the lack of maintenance at an old gas station on Francisquito and Garvey, stating that there is a problem with graffiti and that the property is unsightly. Councilmember Garcia expressed concern regarding the recent power outage and the lack of communication between emergency responders and councilmembers; Councilmember Garcia was concerned because the City has held emergency preparedness training for residents but the lack of communication would make such training irrelevant if no information is disseminated; commented that, with the strong dependency on electricity, particularly when the weather is very cold, it can make an incident like this very serious, particularly for senior citizens; stated that shopping carts are being left on Maine Ave and are becoming a nuisance; noted that many are from Superior grocery store; directed staff to look into programs and work with local grocers to implement a plan for keeping grocery carts within the confines of the shopping center where they belong. Captain Taylor responded to questions of Councilmember Garcia and noted that council was not informed because it was not believed to be a matter that would be of interest; stated that because the timeframe for recovery given by Southern California Edison (SCE) was within a reasonable amount of time, there did not appear to be a call for activating Emergency Operations Center procedures. Chief Hadsell informed Council that no ordinance exists in Baldwin Park that prevents overnight parking but that officers would check these areas and address problems accordingly. Page 6 of 8 Request by Councilmember Susan Rubio for discussion and direction to staff on the following: • Put together a study session to review revenues and explore ways to improve the economic vitality of the city. • Explore incentives to attract new businesses. • Create a commission that includes city staff & community members to act as a "chamber of commerce" to support new & old businesses. Councilmember Rubio suggested that a Study Session be held to look at, specifically, the possible analysis of retail space and other property throughout the city that can be maximized to generate revenue; noted that it presents an opportunity to explore how implementation of the downtown overlay changes (Resolution 1290) may present opportunities; creating new ways of encouraging new businesses to locate in the city and to maximize revenues specifically; pointed out that, unlike other surrounding cities, Baldwin Park does not have a Chamber of Commerce and suggested that a commission be created to act as a chamber of commerce to encourage new business and assist existing businesses; also would like to look into incentives to brining in and retaining businesses. Request by Mayor Pro Tem Monica Garcia for discussion and direction to staff on the following: • Partner with the Council for Watershed Health, Watershed Conservation Authority, as well as the California, Los Angeles and San Gabriel Valley Conservation Corps to pursue funding opportunities for the purpose of revitalizing Walnut Creek Park and creating greater connectivity to regional plans. • Identify funding opportunities such as Prop 84 Integrated Regional Water Management Planning Grant, Urban Greening Planning / Projects for Sustainable Communities, National Fish and Wildlife Foundation, WaterSMART, Environmental Enhancement and Mitigation Program, and Prop 84 Urban Streams Restoration Program. • Collaborate with local public agencies such as Los Angeles County Supervisor Gloria Molina, and the Upper San Gabriel Valley Water District to leverage resources, coordinate alignment of mutually beneficial goals and create greater connectivity between Walnut Creek Park and the San Gabriel Valley River and Trail, Santa Fe Dam, Emerald Necklace, and other regional master plan efforts. • Engage local non - profit and educational institutions such as Cal Poly Pomona, the Youth Science Center, and Amigos de los Rios to build capacity in areas such as programming and planning. • Design a community outreach plan to commence in the first quarter of 2013 related to Walnut Creek Park proposed improvements and long -term planning. • Initiate formation of a "Friends of Walnut Creek Park" committee comprised of partners, Recreation and Community Services commissioners, and local residents. Page 7 of 8 Mayor Pro Tern Garcia began by briefly reporting on results of the current efforts pertaining to Walnut Creek park; stated that grant funds have been identified and that meetings have been held with potential partners to restore, revitalize and repurpose the park; requested that staf work on designing a community outreach program. Councilmember Marlen Garcia expressed support for the suggestions; suggested that consideration be given to bisecting the park, making it partially a nature preserve and partially a family park with picnic facilities, playground areas, a dog park, grass areas, all of which will make it inviting as a destination for family gatherings and parties. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Councilmember Garcia, to adjourn the meeting at 9:02 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk Page 8 of 8 MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING NOVEMBER 19, 2014, 6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 6:02 p.m. by Mayor Lozano. ROLL CALL PRESENT: Councilmember Cruz Baca Councilmember Monica Garcia Counciimember Susan Rubio Mayor Manuel Lozano [excused from meeting at 6:45 p.m.] Mayor Pro Tern Ricardo Pacheco ABSENT: Mayor Manuel Lozano left the Closed Session meeting on an excused absence at 6:45 p.m. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:05 p.m. Seeing no one wishing to speak, Mayor Lozano closed Public Communications at 6:05 p.m. OPEN SESSION There being no items for consideration in Open Session, Mayor Lozano recessed Open Session to Closed Session at 6:06 p.m. RECESS TO CLOSED SESSION 1. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code Section 54956.8 Property: A portion of APN #8554- 005 -900; generally known as Hilda L. Solis Park Agency negotiators: Shannon Yauchzee, Robert N. Tafoya, Craig Graves Negotiating p. . A COMMUNICATIONS CORPORATIOK Under -e• • and price 2. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: Potential Case(s): Two (2) Page 1 of 2 3. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Section 54956.9: Name of Case: Eastern Keystone v. City of Baldwin Park Case Number: BS150623 4. CONFERENCE WITH LABOR NEGOTIATIONS Pursuant to Government Code Section 54957.6: ADJOURNMENT There being no further business, mot-Ion was made by Pacheco, seconded by Baca, to adjourn the meeting at 6:57 p.m. Mayor ATTEST: City Clerk Page 2of2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING NOVEMBER 19,2014,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Pro Tern Pacheco at 7:03 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilmember Baca. ROLL CALL MEMBERS PRESENT: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco MEMBERS ABSENT: Mayor Manuel Lozano [excused] REPORT ON CLOSED SESSION Mayor Pro Tern Pacheco stated that staff received direction but that no reportable action was taken on items discussed during Closed Session. ANNOUNCEMENTS Mayor Pro Tern Pacheco announced, as required by Government Code section 54954.3, that members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Councilmember Garcia requested that the meeting be closed in memory of Ernesto Salinas, who passed recently; he and his wife reigned as Senior Center King and Queen during 1998- 1999, and he was very active with the Senior Center; Council extended condolences to his family. Councilmember Garcia also extended thanks to those who donated purses and toiletries during the Annual Purse Drive to support victims of domestic violence; noted that Baldwin Park collected 25 purses and overall efforts brought in a total of 300 purses. Councilmember Baca asked that the meeting be closed in memory of Consuelo Guerrero, who passed on November 13, 2014, at the age of 94; noted that she had been a resident in the San Gabriel Valley for many years and extended condolences to her family and friends. Councilmember Baca also expressed appreciation to the Baldwin Park Police Department for their personal contribution and hosting of the Pride Platoon, a local youth program; noted that she had attended the graduation ceremony and was very impressed. Councilmember Rubio expressed appreciation to Parks and Community Services staff for helping make the Veterans Day event on November 11, 2014, a tremendous success; extended an invitation and reminded everyone of the upcoming Tree Lighting Ceremony which will be held on December 4, 2014, at 6:00 p.m. and Breakfast with Santa on Saturday, December 6. PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS Presentation to Richard and Josephine Rivera in Recognition of being selected as Senior Center King and Queen for 2014. Mayor Pro Tern Pacheco recognized Senior Center King, Richard Rivera, and Senior Center Queen, Josephine Rivera, and presented each of them with an inscribed plaque to commemorate their reign of 2014. Presentation of Certificates to Recognition to the Mojica Judo Club Coaches and Players in recognition of their Successful 2014 Fall Tournament. Councilmember Baca presented Certificates of Recognition to members of the Mojica Judo Club in recognition of their success in the 2014 Fall Tournament. She provided a brief history of the Club and the success it has seen in recent years. Selected members of the Club spoke of their experiences and how participation has provided great satisfaction and reward. PUBLIC COMMUNICATIONS Mayor Pro Tern opened Public Communications at 7:38 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Louie Aguinaga, representative of the San Gabriel Basin Water Quality Board, noted that the recent approval of a municipal water bond will bring in $80 million dollars which will be earmarked for water clean -up efforts in the San Gabriel Valley; expressed support for the proposed Bicycle Route Master Plan which will be heard by Council at this meeting. Omar Hernandez, on behalf of the City of South El Monte and the SR 60 Coalition, sought a written letter of support for the group's request for removal of an easement through property owned by the Army Corp of Engineers; stated that surrounding communities have been supportive. Rafael Gonzalez, Manager of the Baldwin Park Library, thanked Councilmembers and citizens of the community for their attendance of the grand re- opening of the library after its recent refurbishment; encouraged everyone to stop by the library and see all the positive changes that have been made. Thomas Kerri, resident of San Bernardino, noted that his brother, who lives in West Covina, had recently taken ill; expressed appreciation to a couple of Baldwin Park Good Samaritans who helped him push his vehicle off the road when it broke down; also thanked Neil, one of the men at the auto repair shop, who let him stay the night on the couch that day. Page 2 of 9 Ken Woods, Baldwin Park resident, expressed gratitude in advance for Council's rescinding of Ordinance 1290 (Public Hearing item No. 10). Al Luna, local resident, thanked Council for doing their best for Baldwin Park; stated that additional revenue is the answer to funding the needs of the City rather than taxing local residents; encouraged Council to stand up to State agencies more often, referring specifically to problems with graffiti on CalTrans projects. Jose Mondares, a local homeowner, expressed concern regarding a letter he received in the mail regarding a zoning change in his area. After briefly explaining the content of the letter, he was deferred to speaking during the Public Hearing portion of the meeting. Greg Tuttle, Baldwin Park business owner, expressed appreciation to Amy Harbin, City Planner, and the new members of Council for moving forward with removing the restrictions of Ordinance 1290; expressed appreciation also to Ms. Harbin, Councilmember Rubio, and Chief Executive Officer Shannon Yauchzee, for their hard work and dedication during discussions pertaining to the Olive Pit project. An unidentified speaker, representing a group of community bicyclists, commented on the hard work of local municipalities that helped realize the Bicycle Master Plan which is being heard by Council this evening. Laura Santos, a local resident and bicycle enthusiast, pointed out that a large number of local residents enjoy riding bicycles and many commute to work on bikes; encourage Council to continue its efforts to identify and build more bicycle paths along waterways. Edgar Via, a local high school student, expressed support for the Bicycle Master Plan, noting that it insures safety for riders and it promotes health and fitness; pointed out that it is also a primary mode of transportation for many locals. Anita Diaz, Housing Commissioner and local resident, spoke of the positive impact that the Bicycle Master Plan will have on the community as it will encourage a fun and healthy recreational activity, will foster family unification, and that it is great exercise. A.J. Mada, with the California Center for Public Health Advocacy and the Healthy Eating - Active Cities Campaign, spoke in support of the Bicycle Master Plan, noting that Council has been very progressive in its efforts and he looks forward to more bike- and environmentally - friendly efforts. Rachel, a bicycle enthusiast, expressed support for the Bicycle Master Plan, noting that, because her vehicle recently broke down, her primary mode of transportation has been on foot or by bicycle; encouraged Council to continue to pursue efforts to make bicycle riding in the community safer. Andra Martinez, a life -long resident, spoke of how bike - friendly the community where she attended college was and that Baldwin Park it is not currently a bike - friendly community; opined that this Bicycle Master Plan is greatly needed; commented on the many benefits of riding bicycles. Maria Sypen, representing Multicultural Communities for Mobility, extended thanks to Council and to all who made the master plan possible; pointed out that this project will move the Baldwin Park one step closer to linking all of the surrounding communities and will help promote a healthy lifestyle both physically and environmentally. Page 3 of 9 Mr. Rios, a local resident, commented on tardiness of the Mayor and Council to meetings, noting that some members are frequently tardy to meetings and, subsequently, the meetings start late; pointed out that, being elected officials, Council should be mindful of their conduct; expressed admiration of Amy Harbin and Shannon Yauchzee on their ability to keep cool heads during the heated discussions that occurred in a recent meeting. Seeing no others wishing to speak, Pro Tern Pacheco closed Public Communications at 8:12 p. M. CONSENT CALENDAR Mayor Pro Tem Pacheco requested that Item No. 4 be pulled from the Agenda and brought back at a future meeting. Councilmember Baca requested that Item No. 5 be held for further discussion. Following this request, Mayor Pro Tern Pacheco made motion, which was seconded by Councilmember Rubio, to approve all remaining items on the Consent Calendar (Items 1 — 3 and 6 — 8). 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Pacheco, seconded by Rubio, and carried (4 — 0 — 1; Mayor Lozano Absent) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. 2. APPROVAL OF MEETING MINUTES Receive and file: Meeting Minutes of October 29, 2014, for the Study Session and Special Meeting of the City Council. Meeting Minutes of November 5, 2014, for the Study Session /Open Session and Regular Meeting of the City Council. A motion was made by Pacheco, seconded by Rubio, and carried (4 — 0 — 1; Mayor Lozano Absent) to receive and file the minutes. AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. 3. APPROVE AND ADOPT RESOLUTION NO. 2014 -043, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE "SAN GABRIEL VALLEY REGIONAL BICYCLE MASTER PLAN SERVES AS A GUIDE TO THE DEVELOPMENT AND MAINTENANCE OF A COMPREHENSIVE BICYCLE NETWORK AND SET OF PROGRAMS WITHIN THE CITIES OF BALDWIN PARK, EL MONTE, MONTEREY PARK, SAN GABRIEL, AND SOUTH EL MONTE." Page 4 of 9 Staff recommends that Council approve and adopt Resolution No. 2014 -043, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE "SAN GABRIEL VALLEY REGIONAL BICYCLE MASTER PLAN SERVES AS A GUIDE TO THE DEVELOPMENT AND MAINTENANCE OF A COMPREHENSIVE BICYCLE NETWORK AND SET OF PROGRAMS WITHIN THE CITIES OF BALDWIN PARK, EL MONTE, MONTEREY PARK, SAN GABRIEL, AND SOUTH EL MONTE." Councilmember Baca requested this item be taken separately for clarification. Daniel Wall, Director of Public Works, gave a brief overview of the nature of the agreement, explaining that the County of Los Angeles applied for and received federal grant funds for the maintenance of bridges within the City and the actual work will be performed by the County on behalf of the City. Following this clarification, Council proceeded with its decision as follows: A motion was made by Baca, seconded by Rubio, and carried (4 — 0 — 1; Mayor Lozano Absent) to approve and adopt Resolution No. 2014 -043, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE "SAN GABRIEL VALLEY REGIONAL BICYCLE MASTER PLAN SERVES AS A GUIDE TO THE DEVELOPMENT AND MAINTENANCE OF A COMPREHENSIVE BICYCLE NETWORK AND SET OF PROGRAMS WITHIN THE CITIES OF BALDWIN PARK, EL MONTE, MONTEREY PARK, SAN GABRIEL, AND SOUTH EL MONTE. ". AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. 4. APPROVE AN AMENDMENT TO THE MAINE AVENUE COMPLETE STREETS DESIGN AGREEMENT. Staff recommends that Council approve an additional $214,354 in design work with Stantec Consulting Services for the preparation of construction plans and specifications for the Maine Avenue Complete Streets Project; and authorize the Director of Finance to make appropriate transfers and fund adjustments. Mayor Pro Tern Pacheco requested this item be pulled from the Agenda and brought back at a future meeting. 5. APPROVE AND AUTHORIZE THE MAYOR TO SIGN THE AGREEMENT WITH THE COUNTY OF LOS ANGELES TO PERFORM PREVENTATIVE BRIDGE MAINTENANCE WORK ON BRIDGES WITHIN BALDWIN PARK. It is recommended that Council: Approve the Agreement with the County of Los Angeles to perform preventative maintenance work on the City's bridges; and 2. Authorize the Mayor to execute the attached Agreement; and Page 5 of 9 3. Authorize the Director of Finance to make appropriate transfers, fund adjustments, and encumber the $96,000 in Gas Tax Local Return funds. A motion was made by Pacheco, seconded by Rubio, and carried (4 — 0 — 1; Mayor Lozano Absent) to approve and authorize the Mayor to sign the Preventative Bridge Maintenance Agreement with the County of Los Angeles, and authorize the Director of Finance to make appropriate transfers and fund adjustments. AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. 6. APPROVE AND ADOPT RESOLUTION NO. 2014 -044, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CASTING VOTE FOR MAYOR /COUNCILMEMBER LUIS "LOUIE" A. AGUINAGA TO REPRESENT CITIES WITHOUT PRESCRIPTIVE WATER PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY." Staff recommends that Council approve and adopt Resolution No. 2014 -044, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CASTING VOTE FOR MAYOR /COUNCILMEMBER LUIS "LOUIE" A. AGUINAGA TO REPRESENT CITIES WITHOUT PRESCRIPTIVE WATER PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY." A motion was made by Pacheco, seconded by Rubio, and carried (4 — 0 — 1; Mayor Lozano Absent) to approve and adopt Resolution No. 2014 -044, Entitled "A Resolution Of The City Council Of The City Of Baldwin Park, California, Casting Vote For Mayor /Councilmember Luis "Louie" A. Aguinaga To Represent Cities Without Prescriptive Water Pumping Rights On The Board Of The San Gabriel Basin Water Quality Authority." AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. 7. APPROVE AND ADOPT RESOLUTION NO. 2014 -045, ENTITLED "A RESOLUTION OF THE CITY OF BALDWIN PARK ADOPTING THE "RAMONA -MAINE CENTRAL BUSINESS DISTRICT NON - MOTORIZED ACTIVE TRANSPORTATION PLAN" TO SERVE AS A GUIDE IN SUPPORT OF THE CITY'S GENERAL PLAN ADOPTED IN 2002." Staff recommends that Council approve and adopt Resolution No. 2014 -045, entitled: "A Resolution of the City of Baldwin Park adopting the "Ramona -Maine Central Business District Non - motorized Active Transportation Plan" to serve as a guide in support of the City's General Plan adopted in 2002." A motion was made by Pacheco, seconded by Rubio, and carried (4 — 0 — 1; Mayor Lozano Absent) to approve and adopt Resolution No. 2014 -045, entitled: "A Resolution of the City of Baldwin Park adopting the "Ramona -Maine Central Page 6 of 9 Business District Non - motorized Active Transportation Plan" to serve as a guide in support of the City's General Plan adopted in 2002." AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. 8. APPROVE AND ADOPT RESOLUTION NO. 2014 -046, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO ACCEPT, ON BEHALF OF SAID DISTRICT, THE TRANSFER AND CONVEYANCE OF THE STORM DRAIN IMPROVEMENTS KNOWN AS MISCELLANEOUS TRANSFER DRAIN NO. 603 IN THE CITY OF BALDWIN PARK FOR FUTURE OPERATION, MAINTENANCE, REPAIR, AND IMPROVEMENT, AND AUTHORIZE THE TRANSFER AND CONVEYANCE THEREOF." Staff recommends that Council approve and adopt Resolution No. 2014 -046 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO ACCEPT, ON BEHALF OF SAID DISTRICT, THE TRANSFER AND CONVEYANCE OF THE STORM DRAIN IMPROVEMENTS KNOWN AS MISCELLANEOUS TRANSFER DRAIN NO. 603 IN THE CITY OF BALDWIN PARK FOR FUTURE OPERATION, MAINTENANCE, REPAIR, AND IMPROVEMENT, AND AUTHORIZE THE TRANSFER AND CONVEYANCE THEREOF." A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1; Mayor Lozano Absent) to approve and adopt Resolution No. 2014 -046 entitled: "A Resolution Of The City Council Of The City Of Baldwin Park, California, Requesting The Board Of Supervisors Of The Los Angeles County Flood Control District Of The State Of California To Accept, On Behalf Of Said District, The Transfer And Conveyance Of The Storm Drain Improvements Known As Miscellaneous Transfer Drain No. 603 In The City Of Baldwin Park For Future Operation, Maintenance, Repair, And Improvement, And Authorize The Transfer And Conveyance Thereof." AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None.. 9. APPROVE THE AMENDMENT TO THE AGREEMENT WITH TAFOYA & GARCIA LLP AND ROBERT N. TAFOYA, CLARIFYING THAT THE LEGAL SERVICES PROVIDED INCLUDE THE SUCCESSOR AND HOUSING SUCCESSOR AGENCIES Staff recommends that City Council approve the Amendment to the Agreement with Tafoya & Garcia LLP and Robert Tafoya, which clarifies the terms of the Agreement to provide that legal services rendered shall include the Successor and Housing Successor Agencies, and authorize the Mayor to sign the Amendment. A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1; Mayor Lozano Absent) to approve and authorize the Mayor to sign the Amendment to the Agreement with Tafoya & Garcia LLP and Robert Tafoya. Page 7 of 9 AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. PUBLIC HEARING 10. A REQUEST FOR CONSIDERATION OF A PROPOSED AMENDMENT TO THE CITY'S MUNICIPAL CODE ELIMINATING SUBCHAPTER 153.115 FROM THE CITY'S MUNICIPAL CODE WHICH SETS FORTH USE REGULATIONS CONTAINED IN TABLE 153.115.030 AND APPLIES TO PROPERTIES THAT HAVE UNDERLYING ZONING DESIGNATIONS: I -C (INDUSTRIAL COMMERCIAL); C -1 (NEIGHBORHOOD COMMERCIAL) AND C -2 (GENERAL COMMERCIAL). (LOCATION: ALL PROPERTIES WITHIN THE BOUNDARIES OF THE CENTRAL BUSINESS DISTRICT REDEVELOPMENT PLAN AREA AND SUBAREAS 2 AND 3 OF THE SIERRA VISTA REDEVELOPMENT PLAN AREA; APPLICANT CITY OF BALDWIN PARK; CASE NUMBER: AZC -177) Staff recommends that Council conduct a public hearing and, following the public hearing: Approve and Adopt Resolution 2014 -041, entitled "A Resolution of the City Council of the City of Baldwin Park Approving and Adopting the Negative Declaration of Environmental Impact for an Amendment to the City's Municipal Code Eliminating Section 153.115 relating to the Downtown Overlay (Locations: All Properties Within the Boundaries of the Central Business District Redevelopment Plan Area and Subareas 2 and 3 of the Sierra Vista Redevelopment Plan Area; Applicant: City of Baldwin Park; Case Number AZC- 177);" and 2. Introduce for the First Reading, by Title Only and Waive Further Reading, Ordinance 1366, entitled "An Ordinance of City Council of the City of Baldwin Park Eliminating Subchapter 153.115 in the Baldwin Park Municipal Code relating to the Downtown Overlay. Mayor Pro Tern Pacheco declared the Public Hearing open at 8:26 p.m. and invited those wishing to speak in opposition to the proposed amendment. A local resident spoke regarding a letter that he and some other homeowners had received; expressed distress and concern that this change would affect the zoning in adjacent residential areas and the fear that the homeowners would lose their homes because of this zoning change. Ms. Harbin explained the nature and meaning of the correspondence, noting that notification is required by law; assured the concerned homeowners that there is no danger of losing their homes and that this change would not affect them in any way. [Note that, after explanation was provided, the speaker was not in opposition to the proposed Ordinance change.] Following the last speaker in opposition, Mayor Pro Tern Pacheco invited those wishing to speak in favor of the proposed amendment. Greg Tuttle, Baldwin Park business owner, voiced support for the elimination of Ordinance 1290 and opined that the change has driven out rather than drew in new businesses; pointed out the importance of 'anchor stores' and how 1290 backfired and proved to be a deterrent for large chain stores. Page 8 of 9 Ken Woods, local resident and Planning Commissioner, expressed support for this Resolution and rescinding Ordinance 1290; opined that Baldwin Park is a "blue collar town and needs blue collar businesses;" stated that starting and making a business successful can be tough and being picky about new businesses is not helping the community. Seeing no one else wishing to speak on this item, Mayor Pro Tern Pacheco declared the Public Hearing closed at 8:36 p.m. A motion was made by Pacheco, seconded by Rubio, and carried (4 — 0 — 1; Mayor Lozano Absent) to: Approve and Adopt Resolution 2014 -041, entitled "A Resolution of the City Council of the City of Baldwin Park Approving and Adopting the Negative Declaration of Environmental Impact for an Amendment to the City's Municipal Code Eliminating Section 153.115 relating to the Downtown Overlay (Locations: All Properties Within the Boundaries of the Central Business District Redevelopment Plan Area and Subareas 2 and 3 of the Sierra Vista Redevelopment Plan Area; Applicant: City of Baldwin Park; Case Number AZC- 177);" and 2. Introduce for the First Reading, by Title Only and Waive Further Reading, Ordinance 1366, entitled "An Ordinance of City Council of the City of Baldwin Park Eliminating Subchapter 153.115 in the Baldwin Park Municipal Code relating to the Downtown Overlay. AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. REPORTS OF OFFICERS None. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Pacheco, seconded by Garcia, to adjourn the meeting at 8:45 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk Page 9 of 9 MINUTES BALDWIN PARK FINANCE AUTHORITY NOVEMBER 19,2014,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Pro Tern Pacheco at 8:46 p.m. ROLL CALL City Council present: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco City Council absent: Mayor Manuel Lozano [excused] PUBLIC COMMUNICATIONS Mayor Pro Tern Pacheco opened Public Communications at 8:46 p.m. and seeing no one wishing to speak, Mayor Pro Tern Pacheco closed Public Communications at 8:26 p. M. CONSENT CALENDAR 1. TREASURER'S REPORT: AUGUST 2014 Staff recommends that the City Council receive and file the August 2014 Treasurer's Report. A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1; Mayor Lozano Absent) to receive and file the August 2014 Treasurer's Report. AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Pacheco, seconded by Garcia, to adjourn the meeting at 8:48 p.m. Mayor ATTEST: City Clerk APPROVED: MINUTES BALDWIN PARK HOUSING AUTHORITY NOVEMBER 19,2014,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Pro Tern Pacheco at 8:47 p.m. ROLL CALL City Council present: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco City Council absent: Mayo., Manuel Lozano [excused] PUBLIC COMMUNICATIONS Mayor Pro Tem Pacheco opened Public Communications at 8:47 p.m. and seeing no one wishing to speak, Mayor Pro Tern Pacheco closed Public Communications at 8:48 p. M. CONSENT CALENDAR 1. TREASURER'S REPORT: August 2014 Staff recommends that the City Councii receive and file the August 2014 Treasurer's Report. A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1; Mayor Lozano Absent) to receive and file the August 2014 Treasurer's Report. AYES: Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: Lozano. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Pacheco, seconded by Garcia, to adjourn the meeting at 8:48 p.m. Mayor ATTEST: City Clerk APPROVED: IM Honorable Mayor and Members of the I FROM: Craig A. Graves, Director of Finance DATE: December 17, 2014 SUB.IEC T : WARRAN T S AND DEMANDS SUMMARY ♦ ! Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $368,519.93 and the attached General Warrants Register were $1,015,386.53 for a total amount of $1,383,906.46. LEGAL REVIEW None Required BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or their designee does hereby certify to the accuracy of the demands hereinafter referred Payments released since the previous City Council meeting and the following is a summary of the payment released: Warrants and Demands Page 2 1. The payroll of the City of Baldwin Park consisting of check numbers 196658- 196688. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 238284 - 238528 for the period of October 12, 2014 through October 25, 2014 inclusive; these are presented and hereby ratified in the amount of $368,519.93. 2. General Warrants, including check numbers 202824 to 203025, in the total amount of $1,015,386.53 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. m I In M� W� W, �lmnmoo �q Zv N V m fm M In m IV IV 0 1q, m co r- 0 9� all t95 1.4 rA a4 r4 H �4 �4 �q m im m mm s'"1.9'! r4 r4 s-4 x�i i Plea ta 01 > gill m t P8 9 ox it ft H: oil 902 le 0 w t m v ; oc v; t� E E 64 "4 4'"J' p '0114 1 g 1211 wo 1* k 4;z 1p Q 0 a `4 OUR 44 R. 0 0 IM C� G3 Ci CA 0 In 0 Ol -1 W� W� �n V� ww In oo�w 0 0 0 0, ov 00�40 14,414 _4,4 �q 14 AD a 1-4 C� 1-4 �o & 00 a4 Z DOs40 22, v I 'ct� @; 0 S, 0 1w, 101, 15 A �m CP 0 .111 0 0 000 In r� 91, a 00 m 14 e 4 ri P4 A 14 K"4 a4 '4 t- 0 '4 In Z N "I Om m H N m m x 4 m " 2 0 �4 r4 r4 "I r4 4 �+ e4 x°4 r+4 4 0 e4 0.4 ,4 -0 m 0 �4 �4 N 1.? t'9 0 H ,, N ft I, t3 ¢TO I t I �, 4 t ITT IT 1 9 1 ul &nTv� WA t 0 * 0 0,0 0 00 0 01 Q 0 0 0 0, o 4 a4 �4 34 r4 .4 d% to m aI 111% .10 . 11.11, w C4 10 0 f4 1 T ol T 'I %:! of -0 'IV 140 H. 14 m 1 9 spy t I I I Zo -,o "Oo �00 0 0 &A CA In 'no, W,, In Rn�n raft A tn vl* 14 w4 V vl 4o in "I Mn tA 0 R& In glo N III, ml N f I N �t N A 1 a 0 V, V VV V DC>,4 �—,I W4 Z 4 —1 0 tn' 45 x4wk 0 ,,1 0 Wiz; 00 1#0 sp "I v H 0 CI ae "mm" N A)l r4 " %n a, 0 Of a 0 iii 0 0 0 10 tA �4 ka III, w IN f- *1-4 Ael N I IA %a r - w lv5 a r4 Qm N ft ry P, m m I" I-I m 0 w Cb 90 MD axA to m N 0 0 lr* 0 0 N N em Res W x 1 0 1.4 1-1, 10 I NO I* -o M v rl w ceIt Ila 9 "A, a 6 5 8-5 6964 EE Eggs 81 MH 0 th 0 W a I I I , 9 n z Al I I; ng w axi -1 -19 44 0� 4�r 'a 0 a Cs a C. 0 0 0,� 'o 0 0 a 00 0 0 a 10 rl a 0 0 vw �7�00 W a eq 1^ H Iq �4 f�$ -r 0 4M C, 10 t.% 0940 C4001D W w Ofl tA t� N 10 0 C, goo rev It, 0 t� C�l zo kAo " 0 Okft 0 wt An 40 in �4 " �4 C� M �qenm 0 �l Wx4" m 10 �v am �p 0 v v v � pq on, m m M mm, ba { 142(nm om el� oq C�) 11-3 2 �l C7 M 0 fl� 001 0 1-� 0 (n am ommmrlm * 44 4 ;A4A 0 V11 U*} 0 0 Vi 0 A 1A 16 %re I^ �n 5*1 , 0 31 ti 4, 0 a C, 0 0 * C, 0 C, 0 0 0 0 d> 0 al 0 M el 0 �4.�4 0 d% 2 '1 r4T'q 10 �P MM lw f� ellp v v m 3 r4 1 11 Z -1 Ilk I loo 10, 110, -11 -1 1 1 1 10 10 10 10 U14 M to N M �n kA In Mm �ftmm ul� M kftm 46 fiCl> 0 lo�l .09 101, U,-� 1"* -01 W1�01 1*0 So v 4 1 N I N4 I Ng e4 1 4 t4 I �, e4,; t N M 1 M 4 M I N � 1:1, � "k f '40 4; 1 "a -00, 0 " IP "a 0 C� 3 0 0 0 0 0 0 �q 0 102 �400 0 �*o "r- 1�1 0 140 14a 0 2 kA -H 10 14 WA 14 �4 H 1-4 4 �4 are 1a r4 �4 0 b 0 4,0 0 C3 4- 04 tq..4 r� 010 a a CpC901DO9 400 x O o 4 1- a; N c; M Z C4 OM 'o "' p "' M 0. iN 1141, 1p f� X75 k7 v 0 N �M 44N ftn(—"N" t W� -4mo *V 4*0 �n 10 t Ich Ah V, 14 �4 V� 44 1114 4n M go, q0 w 9 oz, 0 0 0 vo co w r* C4 N r4 N N 0 0 0 0 4-19 C) 0 14 14 l*, r�q 14 .4 y 'f4 �v 9 I I I 0 vo woo t v 0 in 4 m IC4 40 un mm I <,00 vt 0 1 4 �* .o +m£C7 EGA I 3 9tF 1 tea? 1 1 �g 0 C �m L41 16 �4 ..4,4 4 2 3 � m 0 0 0, A 0' 00 'o v in Ln �n -w .4 -- '0 C, NY 'VI 93 f^4 W fQ Li ON 14 s^B 43 0 v 0 4h IM 40 V 00 Q �4 �4 N ae IN vtp v D -0 -,o LAY C% of 44 t 00* lz� C� C, V' % 0 00 in N m �l 000 CP 0 0 Ci a. 0 W t, N 0 10 =,ff� MC M M %6 WOOD 0000 U�* n ,v 4q �4 W, v r4 a, v 44 rq r. 41k 0 0 V 14 op co 0� 10 0 -0 too f% 4A ull rl �D%v 1110, m 14 A*-W w wk �+ 4� " tl* VY M §A -4 rl pq Cq M, ie9 v% Vk N 0 %n In In 4n wl* Ul V 40 ap w w 0 ID ob TV C4 IN N N N N. 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TO: Honorable Mayor and City Councilmembers FROM: Michael Taylor, Chief of Police ° DATE: December 17, 2014 SUBJECT: AUTHORIZE THE PUCHASE OF A POLICE DEPARTMENT MOBILE COMMAND VEHICLE WITH FEDERAL ASSET FORFEITURE FUNDS, STATE ASSET FORFEITURE FUNDS AND TRAFFIC SAFETY PROGRAM FUNDS SUMMARY This report seeks City Council approval for the purchase of a new replacement Mobile Command Center Vehicle. The purchase will be funded with Federal Asset Forfeiture Funds, State Asset Forfeiture Funds and Traffic Safety Program Funds. FISCAL IMPACT Funding for this project is not coming from the General Fund. This project is eligible for the Police Department to utilize Federal Asset Forfeiture Funds (Fund 205), State Asset Forfeiture Funds (Fund 206) and Traffic Safety Program Funds (Fund 271, Program/Project 17233). The Chief of Police is recommending that $150,000 be approved from Fund 205 Federal Asset Forfeiture Funds, that $50,000 be approved from Fund 206 State Asset Forfeit Funds and $136,605.30 be approved from Fund 271 Police Grants (Program /Project 17233 Traffic Safety Program) for a total cost of $336,605.30. The Director of Finance has confirmed there is available income in the respective fund balances to fund the recommendation. The Police Department has requested from the Department of Justice the reallocation of an existing grant which would lower the amounts needed from the primary sources by $20,488 if it is approved. The Police Department is also looking for additional pertinent grants which could also lower the amount needed to be used from Federal Asset Forfeiture Funds or the Traffic Safety Program funding. RECOMMENDATION Staff recommends City Council approval to: 1. Waive the formal bidding process pursuant to §34.37 of the Baldwin Park Municipal Code on one vehicle, as existing cooperative purchasing contracts already exist with other governmental agencies, 2. Authorize the Police Department to purchase the new vehicle through existing contracts; joining in the cooperative purchasing contracts, 3. Direct the Director of Finance to take the necessary action to make the required budget amendments in Fund 205, Fund 206 and Fund 271- Project 17233 for a total expenditure of 5336,605.30 for the restricted purchase of a new Police Department mobile command vehicle from Universal Specialty Vehicles (USV), Inc, and 4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchases. USV Mobile Command Center Vehicle December 17, 2014 Page 2 BACKGROUND The Police Department has established the need to provide a mobile command center to afford mobile command and control of critical incidents. The mobile command vehicle has been deployed numerous times in the past during, natural disasters, major power outages, large scale crime scene investigations, Public protests, and in support of the Department's Special Weapons and Tactics (SWAT) Team. The mobile command post also provides a secure work space for the department's Crisis Negotiation Team (CNT) during barricaded suspects, hostage situations and suicide intervention incidents. The mobile command vehicle also provides a Police Command Center for our many, well attended, city sponsored events such as; summer concerts in the park, annual 5K run, department open houses, and Fourth of July fireworks shows. Our current command vehicle, which is no longer in use, was a converted 1992 (34 foot long) used Safari motor home. The Department acquired this unit when it was donated to the City by an insurance company at the conclusion of narcotics investigation conducted by this agency. The motor home was previously stolen and used during the sale of narcotics. Department staff facilitated its conversion and eventual placement into service as the Department's first command vehicle. After 22 years of service the command vehicle's functionality, its contemporary technological capacity, coupled with its overall declining structural condition, has degraded to such a point where it is no longer fiscally responsible /practical to keep it in service. For example, in 2013, Staff began the process of performing major upgrades to the current command vehicle. The needed upgrades consisted of upgrading its entire radio systems, as well as a complete refurbishing of the entire interior and exterior, along with all of its major operating systems. We had obtained grants to accomplish both the upgrades and a portion of the ref�rb�shing. However, during the initial auditing phase of the process, it became readily apparent to staff that the vehicle's structure had, over its many years of service, degraded to such a state where it was no longer cost effective or safe to continue with both its upgrades and refurbishing — in fact it was in such a bad state of disrepair that it was felt that it was now a safety issue and therefore, had to be taken out of service. This has left the agency without a mobile command vehicle. Staff is in the process to have the remaining grant money of $20,488.00 reallocated from the refurbishing project towards the procurement of a new command vehicle. It is anticipated that the Department of Justice will approve this transfer. Staff began identifying a replacement for our Command Vehicle and obtained three quotes for similar equipped 38 to 40 foot diesel powered mobile command vehicles from the following three vendors. 1. Universal Specialty Vehicles (USV), Perris, California- $336,605.30 2. LDV, Burlington, Wisconsin- $424,907.07 3. Mobile Specialty Vehicles (MSV), Jasper, Texas- $431,075.38 After many months of review and scrutiny Staff has chosen the mobile command vehicle from Universal Specialty Vehicles Inc. as the most appropriate vehicle to fit the needs of the Department. The replacement is a 38 foot Diesel Powered mobile command vehicle, built on a 2014, MT -55 Freightliner chassis. Ontario Police Department has purchased a similar unit and is satisfied with its construction and functionality. The USV command vehicle was also the lowest priced unit. An additional factor that was used in determining the choice was the desire for the Department to have a local vender to address any issues that may arise during the service life of the vehicle. USV Mobile Command Center Vehicle December 17, 2014 Page 3 The new command vehicle will be fully equipped and will be ready to place into service upon its delivery. The new platform will provide seven work stations as opposed to our current command vehicle's four. Each work station is equipped with power and computer internet service. Some of the work stations are equipped with computer monitors and will accept our current portable computer system. Some work stations are equipped with television monitors connected to a TV /DVD /DVR viewing /recording system. The vehicle will also be equipped with a cellular internet system that will allow police dispatch to function independently from the police station dispatch center. The current command post does not have this capability. This function allows the command center to function as a separate emergency operations center in the event the current center is inoperable due to catastrophic damage to the infrastructure. This enhanced capability will allow the City to continue to provide essential and vital services during emergencies. The command vehicle will be equipped with a mast mounted camera system, which will provide staff with real time images of the incident to aid in decision making and command of the incident. The previously upgraded radio system will be reinstalled in the new vehicle and will maintain the command vehicle's interoperability with surrounding agencies, which was previously upgraded. This upgrade allows a "patching bridge" to connect any number of radio frequencies together, making separate radio systems virtually the same system. This allows all first responders to communicate regardless of radio system or frequency. The new command vehicle is equipped with upgraded work place amenities, such as coffee maker, refrigerator, and a built in lavatory with an exterior entrance, so operations will not be disturbed during its use. These amenities will expand length of time the command center can be deployed. The capabilities of the mobile command vehicle will be enhanced and provide for increased effectiveness of our operations. The cost of the replacement vehicle is $336,605.30 which includes tax and delivery. Staff has determined sufficient funds exist in the Police Department's Federal Asset Forfeiture Fund, State Asset Forfeiture Fund and the Police's Traffic Safety Program to purchase the mobile command center. With the potential reallocation of funds from the Department of Justice and other potential grant sources the total costs may be allocated other additional funding sources allowing the two major funding sources to use their funds in other areas of law enforcement. It is anticipated that with proper maintenance the new command vehicle should have a service life of 20 or more years. Pursuant to § 34.37 of the Baldwin Park Municipal Code, cooperative- purchasing agreements, staff has sought a bid from USV for one 38 foot diesel powered command vehicle. USV has existing cooperative purchase contracts with municipal agencies across Southern California. Usual purchasing practices in acquiring vehicles and other major equipment is by following formal bid procedures, which are outlined in The Baldwin Park Municipal Code §34.23. This section also provides a mechanism to waive the bidding procedure under certain circumstances. Per §34.37, Cooperative Purchasing Agreements, "Whenever the council finds the public interest and convenience require, the city may purchase city supplies and equipment utilizing purchasing agreements maintained by the county, state or other public agencies without complying with the requirements of this chapter." LEGAL REVIEW Not applicable. USV Mobile Command Center Vehicle December 17, 2014 Page 4 ALTERNATIVES An alternative is to create specifications and go out to bid, however this would cost staff time and resources and likely not result in any cost savings. In Addition it would delay the replacement of the Mobile Command Vehicle that is a mission critical asset and is needed for emergency operations. ATTACHMENTS #1 Command Vehicle Comparison #2, Quote from United Specialty Vehicles (USV) for a 38' mobile command vehicle. Command Vehicle Comparison LDV Wisconsin Glendora PD 98 units in Ca. 38" Diesel/ Freightliner Chassis Leaf Spring Suspension Conventional Brakes 20 k Generator Driver Door Multiplex Control 3 rooms Elec. awning Lavatory Smart TV Ready External Workstation External Refreshment Tray Sat TV Boom Camera Custom Graphics Total price including tax $424,907.07 MSV Texas West Covina PD 1 unit in Ca. 40" Diesel/ Freightliner Chassis Air Ride Suspension Air Brakes 20k Generator rins no 3 rooms Elec. awning Lavatory Smart TV Ready External Workstation External Refreshment Tray Sat TV Boom Camera Custom Graphics $431,075.38 USV California Ontario PD / Area D 67 units in Ca. 38" Diesel/ Freightliner Chassis Leaf Spring Suspension Conventional Brakes 20k Generator Driver Door no 3 rooms Elec. awning Lavatory Smart TV Ready External Workstation External Refreshment Tray Sat TV Boom Camera Custom Graphics $336,605.30 M ONIVERSAL SPECIALTY WINICIES, INC. CAPTAIN JOSEPH BARTOLOTTI BALDWIN PARK POLICE DEPT. 14403 E. PACIFIC AVENUE BALDWIN PARK, CA. 91706 FAX (951) 943- OCTOBER 24, 2014 �.�: QUANTITY SPECIFICATIONS ARE FOR ONE UNIT. DESCRIPTION ONE NEW 2014 -2015 38' CUSTOM DESIGNED AS A MOBILE EMERGENCY /COMMAND VEHICLE. 100" WIDE BODY WITH 96" INTERIOR WIDTH, AND A MINIMUM OF 84" INTERIOR HEIGHT. BUS TYPE CLASS A STYLE APPEARANCE. 100% WELDED STEEL STRUCTURE. 1 Vz," SQUARE STEEL TUBE. VACUUM BONDED SMOOTH HIGH GLOSS FIBERGLASS WALLS WITH BLOCK FOAM INSULATION. (.062 THICK FIBERGLASS). ONE PIECE LAMINATED ROOF WITH RUBBER EXTERIOR AND ALUMINUM RADIUS CORNERS. TINTED LAMINATED SAFETY GLASS WINDSHIELD. LAMINATED FLOOR WITH BLOCK FOAM INSULATION AND GALVANIZED UNDERBELLY. FLOOR SYSTEM, SIDEWALLS & REAR END WALL SYSTEMS, AND SUB -ROOF SYSTEMS SHALL BE INDIVIDUALLY VACUUM BONDED FOR A MINIMUM OF TWO HOURS TO ASSURE STRUCTURAL RIGIDITY. FLOOR 30 -GAUGE (.010 "), GALVANIZED STEEL, CLEATED BELLY SKIN, GLUED TO 1/8" LUAN PLYWOOD, GLUED TO 1" X 3" WOOD FRAME WITH 3/4" BLOCK FOAM INSULATION; GLUED TO 7/16" OSB JUMBO SHEET, COVERED WITH .08 "THICK (MIN.) "NORA RUBBER - CUSHIONED FLOOR COVERING. COLOR TO BE DECIDED UPON AWARD. 1" X 1 -1/2" RECTANGULAR STEEL TUBE FRAME WITH "MIG" WELDED CONNECTIONS. INTERIOR WALLS TO BE 5/32" LUAN WITH BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESEL2p 14REV 1 EPDXY GLUED, WASHABLE, VINYL -CLAD DECORATIVE SURFACE. COLOR TO BE DECIDED UPON AWARD. EXTERIOR WALL TO BE "FABWELL" 1/8" LUAN WITH A CONTINUOUS PIECE OF 1/8" HIGH - GLOSS, SMOOTH, FIBERGLASS WALL PANEL. COLOR TO BE "POLAR WHITE ". FRONT CAP MOLDED FIBERGLASS WITH "POLAR WHITE" GEL COATING. RADIATOR OPENING TO HAVE 7.5 SQFT. OF OPEN AREA. EASY ACCESS, SINGLE PANEL, HOOD FOR QUICK CHECK OF ENGINE FLUIDS. FRONT BUMPER: INTEGRALLY MOLDED INTO FRONT END CAP, WITH STEEL REINFORCEMENT SECURED TO CHASSIS FRAME. SUB -ROOF 1" X 1 -1/2" RECTANGULAR STEEL TUBE FRAME WITH "MIG" WELDED CONNECTIONS. INTERIOR SIDE -TWO LAYERS OF 1/8" LUAN PLYWOOD OFFSET AND GLUED TO "FOSS" DYED POLYESTER. POLYPROPYLENE FIBER INTERIOR HEADLINER. 1" THICK BLOCK FOAM INSULATION. ROOF SIDE - 1/8" LUAN PLYWOOD ROOF PANEL. MAIN ROOF TAPERED ROOF RAFTERS TO BE FASTENED TO SUB -ROOF ALONG WITH ' /2" PLYWOOD SUPPORT PANELS FOR ROOF VENTS, A/C VENTS, DUCT FRAMING. RAFTERS AND FRAMEWORK TO BE COVERED WITH TWO SHEETS OF 5/32" LAMINATED ROOF PANEL. ROOF PANEL ASSEMBLY GLUED AND COVERED WITH A CONTINUOUS PIECE OF DICORE BRITS -PLY EPDM RUBBER (040" THICK) ROOFING SYSTEM. AWNING RAIL ON RH SIDE OF VEHICLE. CHASSIS FREIGHTLINER MC FRONT ENGINE MOTOR HOME CHASSIS (FRED) (2013 EPA /CARE EMISSION CERTIFICATION) CHASSIS AND BOTTOM OF FLOOR TO HAVE AUTOMOTIVE -TYPE UNDERCOATING. FRAME 5116" X 3" X 9.1/8" STEEL. BUMPER 8" SWEPTBACK PAINTED STEEL FRAME. ENGINE CUMMINS ISB 6.7 - 340 HP @2600RPM, 2013 EPA /CARB HORSEPOWER NET. 340 TORQUE 660 LB /FT. AT 1600 RPM. WHEELBASE 254 ". RADIATOR 950 SQ. INCH DOWN FLOW. BLOCK HEATER PHILLIPS 750 WATT 115V WITH THERMOSTAT. SUSPENSION FRONT - 10,000 LBS. SOFTEK TAPERLEAF FRONT SUSPENSION. FRONT SWAYBAR- OUTWARD MOUNTED. SACHS FRONT SHOCK ABSORBERS REAR- 17, 500 LBS. 60" TAPERLEAF SPRING REAR SUSPENSION WITH RUBBER HELPER. BALDWINPA RKPOLICEDEPT38 'MCPWITI32SLIDESDIESEL2J14REV I REAR SWAYBAR SACHS REAR SHOCK ABSORBERS. AXLES FRONT - STEERTEK SW FF1 5.00 INCH DROP SINGLE FRONT AXLE @10,000 LBS. REAR -ARS- 17.5 -2 L- SERIES SINGLE REAR AXLE @ 17,500 LBS. 4.78 REAR AXLE RATIO. STEERING TRW THP -60 POWER STEERING. TRW POWER STEERING PUMP WITH 2 QUART POWER STEERING RESERVOIR. EXHAUST RH OR LH HORIZONTAL TAILPIPE LOCATED 28 INCH FORWARD OF REAR AXLE CENTER LINE, 22.5 INCH BELOW TOP OF FRAME. BATTERY (S) TWO ALIANCE 931, GROUP 31 12 VOLT MAINTENANCE FREE 1300 CCA THREADED STUD BATTERIES. HOUSE BATTERIES HEAVY DUTY 1.2 VOLT DEEP CYCLE BATTERY SYSTEM. AUXILARY BATTERY DISCONNECT SWITCH LOCATED IN DRIVER COMPARTMENT. ALTERNATOR DR 12V 160 AMP 28 -SI QUADRAMOUNT PAD ALTERNATOR. TRANSMISSION ALLISON 2200 MH FIVE SPEED AUTOMATIC TRANSMISSION WITH PARK PAWL, WITHOUT PTO PROVISION. FUEL TANK 80 GALLON CAPACITY TANK MOUNTED BETWEEN REAR FRAME RAILS. B -20 BIO- DIESEL CAN BE USED FOR THIS CHASSIS. CUSTOMER NEEDS TO INFORM USV IF IT PLANS TO USE BIO- DIESEL BEFORE THE CHASSIS IS ORDERED. TIRES FRONT: GOODYEAR G670 RV MRT 255/70R22.5 16 PLY RADIAL REAR: GOODYEAR G670 RV MRT 255/70R22.5 16 PLY RADIAL WHEELS ALUMINUM DISC FRONT WHEELS. ALUMINUM OUTSIDE, STEEL INSIDE DISC REAR WHEELS. BRAKES BOSCH HYDRAULIC BRAKE PACKAGE WABCO HYDRAULIC 4S /4M ABS W/O TRACTION CONTROL. INSTRUMENTATION BLACK SEALED INSTRUMENT CLUSTER DATA LINKED (ENGLISH) DRIVER. MESSAGE CENTER WITH LCD DISPLAY, 24 WARNING LAMPS, DATA LINKED. ELECTRONIC SPEEDOMETER, SEVEN -DIGIT ODOMETER, TRIP ODOMETER, TACHOMETER, ENGINE HOUR - METER, FUEL LEVEL, ENGINE OIL PRESSURE WITH ALARM, COOLANT TEMPERATURE, TRANSMISSION OIL TEMPERATURE SENSOR, AND BATTERY VOLTMETER. BRAKE AND ENGINE OVERHEATING WARNING, HIGH -BEAM INDICATOR, AND DIRECTIONAL SIGNAL LIGHTS. MARKER LIGHT SWITCH INTEGRAL WITH HEADLIGHT SWITCH. SELF CANCELING TURN SIGNAL SWITCH WITH DIMMER IN HANDLE. MARKER LIGHTS ALL LEGALLY REQUIRED LIGHTS AND REFLECTORS. LED BODY, TURN INDICATORS, CLEARANCE AND BRAKE LIGHTS. BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESEL23)14REV 1 VOYAGER COLOR TRI -VIEW BACK -UP SYSTEM WITH TILT CAMERA AND NIGHT VIEW. THIS SYSTEM PROVIDES THREE CAMERA VIEWS. THE 7" WIDESCREEN LCD MONITOR HAS A BACKLIT BUTTON, BUILT -IN SPEAKER, BRIGHTNESS CONTROL, AND SUN VISOR. MAGNADYNE BU2000 -CW112 12 VOLT EXTERNAL REVERSE MOTION WARNING ALARM. GENERATOR (1) KOHLER 20KW COMMERCIAL DIESEL GENERATOR MODEL NO. 20EORD WITH INSULATING SOUND SHIELD. GENERATOR TO TAKE FUEL FROM CHASSIS FUEL TANK. AUTOMATIC SHUT -OFF OF GENERATOR AT 1/4 TANK FUEL LEVEL. EMERGENCY START JUMP SWITCH BETWEEN GENERATOR BATTERY AND CHASSIS BATTERY. GENERATOR COMPARTMENTS TO BE VENTED AND SOUND DAMPENED. GENTURI® GENERATOR EXHAUST SYSTEM. ® STORAGE COMPARTMENT ABOVE DASH. ® TRI -VIEW BACK -UP CAMERA WITH MONITOR. ® 12 VOLT PLUG. TEXTURED MOTOR COVER. ® FOUR FLEXSTEEL 252 BUSR DRIVER/PASSENGER SEATS WITH SWIVEL /SLIDE AND RECLINE, ARMRESTS, THREE -POINT SEAT BELTS WITH RETRACTORS, ULTRA- LEATHER UPHOLSTERY. ® DRIVER/PASSENGER SEATS ROTATES 180 DEGREES. ® ONE FOLD DOWN DESK BEHIND DRIVER'S SIDE REAR BUCKET SEAT. ® ONE FOLD -DOWN DESK BETWEEN BUCKET SEATS ON PASSENGER SIDE. ® REMOVABLE TABLE POSITIONED BETWEEN ALL FOUR SEATS. ® (2) TWO MIRROR LITE MANUAL SUNVISORS. ® EVANS TEMCON CLASS A #RV213631 DASH AIR CONDITIONING PACKAGE. (CAB ONLY) ® HWH CORPORATION AUTO LEVEL HYDRAULIC LEVELING JACKS SYSTEM WITH DASH MOUNTED CONTROL. MODEL #AP47172. ® WRAP AROUND WINDSHIELD CLOSE -OFF CURTAIN. BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESBL2p 14REV 1 • HEIIR RADIUS ALUMINUM DRIVERSIDE DOOR WITH TOE KICK AND STAINLESS STEEL HANDLE. • ONE 26" HDTV FLAT SCREEN COLOR TV BUIILT INTO OVERHEAD ABOVE DASH. • AM /FM CD STEREO WITH SPEAKERS THROUGHOUT VEHICLE. RADIO CONNECTED TO HOUSE BATTERIES. • BULK -HEAD WALLS AND POCKET DOOR SEPERATING FRONT CAB AREA FROM CENTER OPERATIONS AREA. INTERIOR SPECIFICATIONS: SOUND ABSORPTION ROOF HEADLINER FRONT TO BACK. VINYL PANEL INTERIOR WALLS FOR EASY CLEANING. LOW TO NO VOC CONTENT. ® (2) TWO PRO LINE DRY CHEMICAL FIVE POUND ALUMINUM CYLINDER FIRE EXTINGUISHERS MODEL #PR05TCM. TO BE MOUNTED INSIDE VEHICLE. • ONE (1) EACH BATTERY OPERATED COMBINATION SMOKE DETECTOR AND CARBON MONOXIDE DETECTOR. KIDDE MODEL #KN- COSM -B (OR EQUIVALENT) • MASTER CONTROL PANEL LOCATION TO BE DETERMINED. CONTROL PANEL INCLUDES: HOLDING TANK MONITOR, AC ZONE CONTROL THERMOSTAT, GENERATOR REMOTE START, BATTERY DISCONNECT, TV AMPLIFIER, 12V LIGHT SWITCHES, STEP SWITCHES, SLIDE -OUT ROOM SWITCH, AND 12V ELECTRICAL CIRCUIT BREAKER FUSES • MEGANITE ACRYLIC SOLID SURFACE ANTI - BACTERIAL COUNTERTOPS AND WILSONART CABINETS. (CUSTOMER TO SELECT COLORS). (OR EQUIVALENT) GREENGUARD CERTIFIED • WILSONART CABINETS WITH POSITIVE SECURE DOOR LATCHES. • ALL OVERHEAD CABINETS AND DRAWERS WITH LOCKABLE STORAGE. • ALL CABINETS, DOORS, AND DRAWERS TO HAVE SOUTHCO LATCHES AND EUROPEAN HIDDEN HIDGES. ALL OVERHEAD CABINET DOORS (EXCEPT FRONT DASH) TO HAVE EASY LIFT GAS STRUTS. • NO PARTICLEBOARD, FIBERBOARD OR MDF MATERIALS ARE USED IN THE CABINET CONSTRUCTION. • ALL CABINET WOOD WILL BE FSC ('FORESTRY STEWARDSHIP CERTIFIED) CERTIFIED FROM THE VENDORS FACTORY. BALD WIINTPARKPOLICEDEPT38'MCP WITH2SLIDESDIESEL25)14REV 1 ® COMMERCIAL GRADE HEAVY -DUTY LONSEAL FLOOR COVERING THROUGHOUT (OR EQUIVALENT). ® (2) FANTASTIC FAN HIGH VOLUME POWER VENTS. ® THREE 13,500 BTU ROOF AIR CONDITIONERS WITH HEAT PUMPS. TO BE DUCTED THROUGH THE CEILING AND CONTOLLED THROUGH WALL MOUNTED THERMOSTAT. ® TWO (2) FANTASTIC FAN HIGH FOLUME POWER VENTS WITH HIGH VOLUME AIR FLOW MOUNTED IN CEILING/ROOF. ® (8) PROGRESSIVE DYNAMIC LED 12 VOLT DC LIGHT FIXTURES CEILING MOUNTED THROUGHOUT. (OR EQUIVALENT) ® LITHONIA LIGHTING 110 VOLT AC FOUR TUBE RECESSED CEILING MOUNTED 48 INCH FLUORESCENT LIGHT FIXTURES. (OR EQUIVALENT) ® EACH ROOM TO HAVE ITS OWN LIGHT SWITCH. ® THIN -LITE PORCH LIGHT SWITCH FOR ENTRY/EXIT DOOR. ® MINIMUM OF (3) 12 VOLT DC POWER OUTLETS. ® MINIMUM OF (16) 110 VOLT AC ELECTRICAL DUPLEX OUTLETS. ® ALL ELECTRICAL TO MEET N.E.C. STANDARDS. GFI PROTECTED. • ONE (1) TRC MODEL #41260 -001 (UL APPROVED) 50 AMP TRANSFER SWITCH WITH OPEN NEUTRAL, REVERSE POLARITY AND SURGE PROTECTION. LOCATED IN EXTERIOR ELECTRICAL COMPARTMENT. • ONE (1) PARRALLAX POWER COMPONENTS MODEL # 3050 -15 50 AMP DISTRUBUTION PANEL WITH A 50 AMP MAIN BREAKER. UP TO 12 AC BRANCH CIRCUITS AND 15 DC FUSED CIRCUITS. • ONE (1) PARRALLAX POWER COMPONENTS MODEL #5490 90 AMP FAN LOLLED CONVERTER /CHARGER WITH POWER FACTOR CORRECTION TECHNOLOGY. • 30' 50 AMP 220 VAC POWER CORD FOR SHORE POWER. MOTORIZED 50 AMP RV POWER REEL MODEL #RV503601 SHORELINE REEL. • HWH CORP. AUTO -LEVEL HYDRAULIC LEVELING JACKS WITH DASH CONTROL. • AM -FM CD STEREO IN DASH WITH SPEAKERS THROUGHOUT. STEREO CONNECTED TO HOUSE BATTERIES. • ANTENNA GROUND PLANE PROVIDES GROUND PLANE STRUCTURE MOUNTED TO ROOF OF VEHICLE WITH BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESEL2S 14REV 1 PROVISIONS FOR UP TO 6 ANTENNAS. INCLUDES ALL MATERIALS, NMO MOUNTS, LOW -LOSS COAXIAL CABLE, WEATHERPROOF ROOF TOP ENTRY, AND GROUNDING OF STRUCTURES. CABLES ROUTED TO PATCH PANEL ON 19" EQUIPMENT RACK, LABELED AND DOCUMENTED. (3) 19" EQUIPMENT RACK WTH 3 SHELVES. T ALUMINUM RACK, TAPPED FOR STANDARD PANEL MOUNTING WITH 12 -24 THREADS. RACK AND MOUNTING HARDWARE PROVIDED. THIS RACK TO BE LOCATED ON THE CURBSIDE OF THE VEHICLE BETWEEN THE BATHROOM WALL AND THE REAR BULK -HEAD WALL. THIS RACK TO BE MOUNTED ON A SLIDE -OUT MECHANISM TO PROVIDE EASY ACCESS TO THE REAR OF THE RACK. ® (8) DATA /PHONE STANDARD DROPS (I CAT.6 VOICE CABLE WITH TWO RJ -45 JACKS, 2 CA.T.6 DATA CABLES WITH RJ -45 JACKS). • ALL DROPS INCLUDE CABLE, FACEPLATES, JACKS, 66 VOICE BLOCK, AND CAT 6 PATCH PANEL. ALL CABLES TO HOMERUN TO 19" EQUIPMENT RACK IN REAR COMMI.JNICATONS CLOSET. • 25 PAIR CABLE REMOTE TO EXTERIOR COMMUNICATIONS ACCESS PANEL. • UNDER- CABINET 12 VOLT LED LIGHTING. • CUSTOMER TO SUPPLY ALL CHAIRS AND USV WILL SECURE FOR TRANSIT. • WINEGARD ROADSTAR RS 2000 OMNI - DIRECTIONAL VHF/UHF ANTENNA. • ALL TV /VCR's TO BE CONNECTED TO ROOF ANTENNA, AND ALL UNITS TO BE NETWORKED. • BLURAY MOUNTED IN COMM. CLOSET. • TRACVISION R6ST IN- MOTION SATELLITE TV ANTENNA SYSTEM WITH INTEGRATED 12V DIRECTV RECEIVER. • HEHR 30" EXIT /ENTRY DOOR WITH STEP WELL AND STAINLESS STEEL ENTRY ASSIST HANDLES. • APPROXIMATELY 10'X 24" FLAT FLOOR POWER SLIDE -OUT ROOM. BUILT INTO THE SLIDE -OUT ROOM WILL BE A VINYL BENCH SEAT WITH DRAWERS BELOW. SLIDE -OUT POSITIONED ON STREET SIDE OF VEHICLE. • WINDOWS ON EACH SIDE OF SLIDE -OUT ROOM WITH DAY/NIGHT SHADES AND LAMINATE VALANCES. BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESEL2p14REV 1 ® ONE REMOVABLE WILSONART CONFERENCE ROOM TABLE WITH RUBBER EDGE MOLDING. TABLE TO HAVE HINGED LEAF. TO BE POSITIONED JUST OFF CENTER OF ROOM TO ACCOMMODATE STOWED SLIDE -OUT ROOM. WILSONART WORK TABLE ALONG WALL BETWEEN ENTRY DOOR AND FRONT POCKET DOOR. THIS AREA TO BE THE VEHICLE OPERATOR STATION. ® REINFORCE WALL FOR "SMART BOARD" INSTALLATION. (SMART BOARD NOT INCLUDED) ® 32" HDTV VIEWABLE FROM THE EXTERIOR LOCATED UNDER WORK STATION ALONG REAR CURB SIDE WALL. (1) ONE 26" LCD FLAT SCREEN TV MOUNTED ON SECOND POCKET DOOR WALL BETWEEN THE DISPATCH ROOM AND THE COMMUNICATION RACKS. ® MAGNETIC DRY ERASE BOARD POSITIONED ON FRONT POCKET DOOR WALL APPROX. 3'X 2'. ® ONE HP FAX /PRINTER/COPIER (OR EQUIVALENT) TO BE PROVIDED BY CITY. OUTLET AND DATA DROP LOCATED ON REAR COUNTERTOP PROVIDED BY VENDOR. RESTROOM /RACK AREA: ® RESTROOM WITH SEALANDO WHITE TOILET, STAINLESS STEEL SINK, MIRROR, PAPER TOWEL AND TOILET PAPER DISPENSERS, AND FAN WITH VENT. ® RESTROOM TO HAVE INTERIOR DOOR ACCESS AND EXTERIOR DOOR ACCESS. ELECTRONIC EQUIPMENT STORAGE CLOSET WITH (2) 19" EQUIPMENT RACKS AND SHELVES. THIS CLOSET TO HAVE 12 VOLT FANS AND OFFSET DOORS OR ACCESS PANELS FOR VENTILATION. TO BE DISCUSSED AT PRE -BUILD MEETING. NO EXTERIOR ACCESS DOORS PROVIDED. 101130t 41HOW1161wimpW001101 ® APPROXIMATELY 6'X 3' FLAT FLOOR POWER SLIDE -OUT ROOM. BUILT -IN TWO - DRAWER FILE CABINET BETWEEN WORKSTATIONS. ® WINDOWS ON EACH SIDE OF SLIDE -OUT ROOM WITH DAY/NIGHT SHADES AND LAMINATE VALANCES. ® "L" SHAPED WORK STATION ALONG BACK WALL AND CURB SIDE WALL. BALDWINPARICPOLICEDEPT38 'MCPWITH2SLIDESDIESEL2g)I4REV I FLOOR TO CEILING COMMUNICATION CLOSET WITH 19* EQUIPMENT RACK LOCATED NEXT TO THE REAR ENTRY DOOR. PLUMBING FRESH WATER PLUMBING: ® PRESSURIZED WATER SYTEM. ® SHURFLO 3.5 GPM FRESH WATER PUMP. ® MINIMUM 50 GALLON FRESH WATER TANK. ® '/2" ID PEX PLUMBING PIPE WITH FITTINGS. ® 4 GALLON HOT WATER HEATER. ® SYSTEM MONITOR CONTROL PANEL TO CHECK TANK LEVELS. WASTE WATER GRAY & BLACK PLUMBING: • MINIMUM 40 GALLON GRAY WASTE WATER TANK. • MINIMUM 40 GALLON BLACK WASTE TANK. • ABS 11/2" GRAY WATER PLUMBING PIPE WITH FITTINGS AND VALVE. • ABS 3" BLACK WATER PLUMBING PIPE WITH FITTINGS AND CAP. • WASTE WATER DUMP VALVE. • WASTE WATER HOSE ADAPTER. • WASTE WATER HOSE STARTER KIT. • WASTE WATER HOSE STORAGE. • WASTE WATER DUMP HOSE HATCH. • SYSTEM MONITOR CONTROL PANEL TO CHECK TANK LEVELS. EXTERIOR SPECIFICATIONS: • COLOR - POLAR WHITE FIBERGLASS WITH MOLDED FIBERGLASS WHEEL WELLS. • WINDSHIELD: LARGE OPEN-VIEW, 2-PIECE, TINTED (83% LIGHT TRANSMITTAL), LAMINATED SAFETY GLASS, TO MEET DOT 623 SPECS. BALDWfNPARKPOLICEDEPT38'MCPWITH2SLIDESDIESEI,2yl4REVI • VELVAC 2025 ELECTRIC/HEATED SIDE MIRRORS WITH DASH CONTROL. • REAR MUD FLAPS AND SKID WHEELS. • TWO 110v WEATHERPROOF OUTLETS ON PASSENGER SIDE AND ONE 110v OUTLET ON DRIVER SIDE. LOCATION TO BE DETERMINED DURING PRE -BUILD MEETING. • 32" HDTV VIEWABLE FROM THE EXTERIOR LOCATED UNDER WORK STATION ALONG REAR CURB SIDE WALL. LOCATED IN THE SAME COMPARTMENT WILL BE A POLICE RADIO (PROVIDED BY THE CITY) AND A 120V DUPLEX OUTLET AND DATA DROP. • ONE REMOVABLE WORK ST TION /DESK WILL BE POSITIONED BY THE EXTERIOR TV. • ONE CURB SIDE ENTRY DOOR WITH KWIKEE ELECTRIC STEP. APPROX. 30" WIDE. SCREEN DOORS ON ENTRANCE DOORS. DEAD BOLT LOCK ON ENTRANCE DOORS. • ONE DRIVER SIDE DOOR. • ONE STREET SIDE ENTRY DOOR. APPROX. 30" WIDE WITH FOLD OUT SELF- LEVELING STEP. DEAD BOLT LOCK ON ENTRANCE DOOR. • EXTERIOR STORAGE WITH LOCKABLE STORAGE COMPARTMENTS. ALL LOCKS KEYED ALIKE. • BUILT -IN LARGE COFFEE MAKER WITH ACCESS FROM EXTERIOR. TO BE MOUNTED UNDER CURB SIDE WORK STATION COUNTER TOP. • ONE A &E WEATHER PRO POWER ELECTRIC AWNING ON PASSENGER SIDE OF VEHICLE WITH KEY CHAIN REMOTE CONTROL. • USV FABRICATED ALUMINUM HEAVY DUTY LADDER. (POWDER COATED) • EASY ACCESS HOOD FOR QUICK CHECK OF FLUIDS. • UNDERCOATING. • LARGE ENTRY ASSIST HANDLES. • CLASS III QUALITY S TRAILER HITCH RECEIVER WITH WIRING. • (4) WINDOWS WITH DAY/NIGHT SHADES AND WILSONART VALANCES. BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESEL1 014REV 1 • (2) WHELEN LED LIGHTS ON EACH SIDE OF VEHICLE. • RED STEADY ON DRIVER SIDE AND BLUE FLASHING ON PASSENGER SIDE FRONT MOUNTED IN GRILL AREA (ON COMING VEHICLE DRIVERS HEIGHT) MOUNTED LIGHTS PER CVC. • RED AND BLUE FLASHING LIGHTS ON FRONT CAP WITH RED FLASHING ON PASSENGER SIDE BESIDE HOOD, AND BLUE FLASHING ON DRIVER SIDE BESIDE HOOD. ® RED AND BLUE FLASHING ON PASSENGER SIDE OF VEHICLE WITH RED FLASHING LOCATED TOP FRONT, AND BLUE FLASHING LOCATED TOP REAR. • RED AND BLUE FLASHING ON DRIVER SIDE OF VEHICLE WITH BLUE FLASHING LOCATED TOP FRONT, AND RED FLASHING LOCATED TOP REAR. ® WHELEN SIREN /P.A. SYSTEM. • DRIVER AND PASSENGER SIDE SPOTLIGHTS. REMOTE CONTROLLED FROM INTERIOR. ® WHELEN GREEN BEACON TO INDICATE COMMAND POST TO BE CENTERED BETWEEN SPOTLIGHTS. INSPECTION AND TRAVEL: PRE - CONSTRUCTION MEETING - CUSTOMER REPRESENTATIVES WILL MEET WITH VENDOR AT VENDORS LOCATION AFTER AWARD OF CONTRACT. THIS MEETING WILL BE TO DISCUSS CONSTRUCTION DETAILS. TRAVEL EXPENSES TO BE BORNE BY CUSTOMER. MANUFACTURING FACILITY SITE - VISITS - USV RECOMMENDS AT LEAST TWO SITE VISITS DURING WHICH CUSTOMER REPRESENTATIVES WILL VISIT OUR MANUFACTURING FACILITY TO INSPECT THE VEHICLE AT APPROX. MIDWAY, AND PRIOR TO FINAL COMPLETION AND BEFORE SHIPMENT. ADDITIONAL VISITS ARE WELCOME. TRAVEL EXPENSES TO BE BORNE BY CUSTOMER. OPERATIONAL TRAINING - WILL BE PROVIDED IN THE USE AND FUNCTIONALITY OF THE VEHICLE SYSTEMS AT THE CUSTOMERS LOCATION FOR UP TO EIGHT PEOPLE UPON DELIVERY. TRAVEL EXPENSES TO BE BORNE BY VENDOR. (DOES NOT INCLUDE VEHICLE DRIVING TRAINING) MANUALS /KEYS: MANUALS BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESELTQI4REVI KEYS ➢ USV WILL SUPPLY THE CUSTOMER WITH A COMPLETE SET OF INTERIOR/EXTERIOR DRAWINGS USED DURING THE PRODUCTION OF THE VEHICLE. ➢ USV WILL SUPPLY THE CUSTOMER WITH AN OWNER'S MANUAL. ➢ USV WILL SUPPLY THE CUSTOMER WITH A COMPLETE SET OF INDIVIDUAL EQUIPMENT /COMPONENT WARRANTY MANUALS AND REGISTRTION CARDS. ➢ USV RECOMMENDS THE CUSTOMER REVIEW ALL MANUALS AND COMPLETE AND MAIL IN THE WARRANTY REGISTRATION CARDS. CUSTOMER IS RESPONSIBLE FOR ALL WARRANTY REGISTRATION CARDS. ➢ USV WILL SUPPLY THE CUSTOMER WITH (2) COMPLETE SET OF KEYS. INCLUDES IGNITION, EXTERIOR STORAGE COMPARTMENT, ENTRY DOOR, AND INTERIOR CABINETS. WARRANTY VEHICLE TO BE FURNISHED SHALL CONFORM TO ALL APPLICABLE FEDERAL AND MOTOR VEHICLE STANDARDS. NEW VEHICLE SERVICE PREPARATION TO BE PERFORMED BY MANUFACTURER PRIOR TO DELIVERY. WARRANTY IS FOR 12 MONTHS, OR 12,000 MILES (SEE ATTACHED WARRANTY). CHASSIS WARRANTY PROVIDED BY MANUFACTURER (FREIGHTLINER) 3 YEARS OR 50,000 MILES LIMITED POWERTRAIN. DESIGN AND LOCATION OF EQUIPMENT WILL BE ACCORDING TO CUSTOMER SPECIFICATIONS. UNIT WILL HAVE S.P.C.C. (SPECIAL PURPOSE COMMERCIAL COACH) DEPARTMENT OF HOUSING INSIGNIA (REQUIRED BY TITLE 25). F.O.B. DELIVERED BALDWIN PARK, CA. PRICE QUOTE THIS PROPOSAL IS GOOD FOR 30 DAYS FROM THE DATE SIGNED BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESEL1014REV 1 UNIVERSAL SPECIALTY VEHICLES, INC. 19052 HARVILL AVENUE PERRIS, CA_ 92570 PHONE (951) 943 -7747 FAX (951) 943 -7321 MARY A. HALL, PRESIDENT /CEO DATE 'NOTE: SPECIFICATIONS SUBJECT TO CHANGE BASED UPON PRODUCT AVAILABILITY AT TIME OF CONSTRUCTION. ANY CHANGES WILL BE MADE TO EQUAL OR BETTER QUALITY. *NOTE: UNIVERSAL SPECIALTY VEHICLES, INC. PROJECT SCOPE DOES NOT INCLUDE CERTAIN TASKS OR COSTS THAT ARE THE RESPONSIBILITY OF THE CUSTOMER. THESE ITEMS INCLUDE, BUT ARE NOT LIMITED TO: RADIO AND TELEPHONE SYSTEM PROGRAMMING, ACTIVATION AND SERVICE FEES FOR CELLULAR TELEPHONES, SATELLITE TELEPHONES, SATELLITE TV, SATELLITE INTERNET SERVICE OR OTHER RELATED SUBSCRIPTIONS. IN THE EVENT OF A DISCREPANCY BETWEEN THE DRAWING AND THE SPECIFICATIONS, THE SPECIFICATIONS WILL SUPERSEDE. PLATIMUM PACKAGE EXTERIOR GRAPHICS (NOT TO EXCEED $12,000.00) OTHER GRAPHIC PACKAGES AVAILABLE UPON REQUEST. PACKAGE INDLUDES: ® LARGE FORMAT CUSTOM DESIGN. ® UP TO 3 FULL- COLOR -TO -SCALE PROOFS (EMAIL OR PAPER) ® THIS LARGE FORMAT GRAPHICS PACKAGE IS UPGRADED TO MEET SPECIFIC AND SPECIALIZED NEEDS. BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESELlgl4REV1 THERE IS FLEXIBILITY IN MATERIALS USED, AREA COVERAGE, AND CUSTOM DESIGN WITH RESOLUTION STOCK PHOTOGRAPHY AND /OR ILLUSTRATION. ® SPECIALTY VINYLS ARE USED TO GIVE A UNIQUE LOOK OR QUALITY TO THE FINISHED PRODUCT. ® GOLD PACKAGE EXTERIOR GRAPHICS (NOT TO EXCEED $10,000.00) OTHER GRAPHIC PACKAGES AVAILABLE UPON REQUEST. PACKAGE INDLUDES: • LARGE FORMAT CUSTOM DESIGN. • UP TO 2 FULL- COLOR -TO -SCALE PROOFS (EMAIL OR PAPER) • LARGE FORMAT GRAPHICS APPLIED TO MOBILE VEHICLE. BEGINNING WITH 100 SQ. FT. OF HIGH PERFORMANCE CUT VINYL WITH OPTIONAL OF COMBINING FULL -COLOR UV LAMINATED VINYL GRAPHICS. • THERE IS FLEXIBILITY IN MATERIALS USED, AREA COVERAGE, AND CUSTOM DESIGN WITH RESOLUTION STOCK PHOTOGRAPHY AND /OR ILLUSTRATION. SILVER PACKAGE EXTERIOR GRAPHICS (NOT TO EXCEED $5,000.00) OTHER GRAPHIC PACKAGES AVAILABLE UPON REQUEST. PACKAGE INDLUDES: • LARGE FORMAT DESIGN. (VERY BASIC) • UP TO 2 FULL - COLOR -TO -SCALE PROOFS (EMAIL OR PAPER) • LARGE FORMAT GRAPHICS APPLIED TO MOBILE VEHICLE. UP TO 99 SQ. FT. OF HIGH PERFORMANCE CUT VINYL. NOTE: GRAPHIC PACKAGE DOES NOT 1 . DESIGN BALDWINPARKPOLICEDEPT38 'MCPWITH2SLIDESDIESELT 14REVI p r— LO V 04 W CF) u < U-i Eli > c I z < N < V) C2 uj Lo LO O D 0 .C- 0- ffi E E C, E 0 0 (D (D ti .2 Z E c: can) Q. 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U 0 75 c: = �j C L � .2 CU 75 .- .2 Q) W , ) :Q a) > c: a) u) O O 2 > o N (D o (n (1) B ': U) =3 o -o o o o- — a) m o w 0 (3 =3 co:) (1) Z U (D N -Za 0 1 IS > 0 -o 0 > 0) (D -r 75- c cj 0 0 E 0 cL a-- -wo CO a) aj w N 0 a) E2 -a cD m > (L) -S� g) co -0 u) Q) -0 0 E .2. > (D -0 Q) E > u) o o 2 Z .o -E ' -c wm N �o o� 81- 0 a) a) 'o Z 'u) (D 0. cn w E U) (D c: m co to U f6 U 0 E > cop-L "Cco L 6 m c: U) L E Z) < .s — w , — Universal Specialty Vehicles, Inc. 19052 Harvill Avenue Perris, CA 92570 I Name/Address I City of Baldwin Park Police Dept. Captain Joseph Bartolotti 14403 E. Pacific Ave. Baldwin Park, CA. 91706 Date Estimate # 11/20/2014 1682 Signature Phone # Terms E -mail DUE UPON COM... Description Qty Total IBR600LE -VZ Cradle Point Integrated Broadband Router LTE W /Wi -Fi Verizon 1 662.00 Includes: 2 Cellular antennas, 2 WiFi antennas, mounting bracket & AC Power Supply AP- CC- A- S22 -BL AP -DUAL Cell /LTE Adhesive Mount, Color: Black LTE -SMA 1 140.00 STE Male Connectors. Standard 15 Ft. Coax. LABOR ( 4 340.00 Netgear 16 Port Pro -Safe Ethernet Desktop Switch 1 80.00 Materials 1 150.00 Thank you for your business. Subtotal $1,372.00 Please sign and fax to 951- 943 -7321 for approval to proceed with purchase. $21IL'S Tax (9e 0%) $123.48 Total $1,495.48 Signature Phone # Fax # E -mail (951) 943 -7747 (951) 943 -7321 usvl@earthlink.net ITEM NO. STAFF l TO: Honorable Mayor and Council Tke' FROM: Shannon Yauchzee, Chief Executive Officer saN DATE: December 17, 2014 SUBJECT: INTRODUCE AND CONDUCT A FIRST READING, �971CD JAt3iSP BY TITLE ONLY AND WAIVE FURTHER READING, OF ORDINANCE NO. 1367, ENTITLED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE VACANT AND ABANDONED PROPERTY REGISTRATION REQUIREMENTS AT SECTION 150.250 ET SEQ. OF THE BALDWIN PARK MUNICIPAL CODE.95 SUMMARY This report is to request that City Council start the process to amend the Vacant and Abandoned Property Registration Ordinance to specify and clarify that the program covers properties that are in foreclosure whether they are vacant or occupied. FISCAL IMPACT None by this action. RECOMMENDATION Staff recommends that City Council introduce and conduct a first reading, by title only and waive further reading, of Ordinance 1367, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE VACANT AND ABANDONED PROPERTY REGISTRATION REQUIREMENTS AT SECTION 150.250 ET SEQ. OF THE BALDWIN PARK MUNICIPAL CODE." LEGAL REVIEW The City Attorney has reviewed and approved this Ordinance as to form. BACKGROUND On April 15, 2009, City Council approved Ordinance 1325, which added Sections 150.250 - 150.261 to the Baldwin Park Municipal Code (BPMC), requiring the owners of vacant and /or abandoned properties to register said property and to maintain the property in accordance with community standards in order to address the issues created by the foreclosure crisis. That Chapter defines abandoned property as any property against which a Notice of Default (NOD) has been recorded by a lender. The adoption of Ordinance 1325 has helped to mitigate some of the issues created by properties in foreclosure that had become vacant and abandoned. Subsequently, the Vacant and Abandoned Property Registration Program (VAPR) was implemented. The Ordinance established a fee that the owners of the property were required to pay as part of a registration system of vacant and /or abandoned properties. In August 2013, Council approved Resolution No. 2013 -031, which amended the fee schedule and increasing the registration fee. This fee offsets the City's costs for staff City of Baldwin Park — City Council Meeting of December 17, 2014 Page 2 time and expenses associated with issuing NODs, registering properties, and monitoring of the property for compliance. The City had previously contracted with an outside vendor to assist with facilitating the VAPR Program, but the contract expired in August 2014 and was not renewed. On November 5, 2014, Council approved and authorized staff to recall the duties back from the vendor and administer the VAPR Program in- house. In reviewing these responsibilities, the code was again reviewed by Staff and the City Attorney. The original intent of the code was to apply to properties in Foreclosure whether they are occupied or not. This revision to the ordinance will clear up the language and remove in ambiguity. This staff report and the accompanying Ordinance will accomplish those revisions. ATTACHMENT Ordinance 1367 ORDINANCE NO. 1367 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIIN PARK AMENDING SECTION 150.250 ET SEQ. OF THE BALDWIN PARK MUNICIPAL CODE CONCERNING VACANT AND ABANDONED PROPERTY REGRISTRATION WHEREAS, the City Council enacted Ordinance 1325 in 2009 which required registration of vacant and distressed properties as a mechanism to protect neighborhoods and commercial areas from becoming blighted; and WHEREAS, by enacting Ordinance 1325, the City sought to require the maintenance and security of abandoned and vacated property; and WHEREAS, the City Council desires to expand registration to ail distressed properties in the City in order to provide a proactive program of inspection and maintenance of said properties; NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain: SECTION 1. Subsection 150.251 "DEFINITIONS" shall be amended as follows: "ABANDONED. A property that is: (1) Vacant; (2) Under a current notice of default; (3) Pending a tax assessor's lien sale; (4) Under a notice of trustee's sale; (5) Has been the subject of a foreclosure sale where the title was retained by the beneficiary of a deed of trust involved in the foreclosure; or (6) Has been transferred under a deed in lieu of foreclosure." SECTION 2. Subsection 150.253 "REGISTRATION" shall be amended as follows: "Any beneficiary/trustee who holds a deed of trust secured by a property located within the city which is abandoned shall, within ten days, register the property with the Planning Manager, or his /her designee, on forms provided by the City. (A) If the property is occupied but remains in default, then it shall be inspected by the beneficiary/trustee, or an agent/designee of the beneficiary/ trustee and shall be deemed abandoned, and the beneficiary/trustee shall, within ten days register the property with the Planning Manager, or his /her designee, on forms provided by the city." Ordinance 1367 — Page 2 SECTION 3. This Ordinance shall become effective thirty days after final approval and shall be caused to be published by the City Clerk's Office. PASSED, APPROVED, AND ORDAINED this day of 20 . MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Ordinance 1367 was introduced at a regular meeting of the City Council held on December 17, 2014, and was adopted by the City Council at its regular meeting held on 1 20_, by the following vote of Council: AYES: COUNCILMEMBER(S): NOES: COUNCILMEMBER(S): ABSENT: COUNCILMEMBER(S): ABSTAIN: COUNCILMEMBER(S): 0 1 , 1 Me AECEMBER 17, 2014 7:00 PM I 1 '.. A IR. 0 A • • ® - R Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS OURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Finance Se invita al p6blico a dirigirse a la Agencia nombrada en esta Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto publicado en la other matter within its jurisdiction. If you wish to address agenda o cualquier tema que est6 bajo su jurisdiccion. Si usted the Board, you may do so during the PUBLIC desea la oportunidad de dirigirse a la Agencia, podra hacerlo COMMUNICATIONS period noted on the agenda. Each durante el periodo de Comentarios del Publico (Public person is allowed three (3) minutes speaking time. A Communications) anunciado en la agenda. A cada persona se Spanish speaking interpreter is available for your le permite hablar por tres (3) minutos. Hay un interprete para convenience. su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite pars hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista a1g0na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT — OCTOBER 2014 Staff recommends that Council receive and file the Treasurer's Report for the month of October 2014. ADJOURNMENT CERTIFICATION, 1, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of December 2014. J Alejandra Avila Secretary orting documentation pertaining to each item on this agenda are available PLEASE NOTE: Copies of staff reports and supporting , for public viewing and inspection at City Hall, 2 Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813-5204 or via e-mail at rcaballero(a)baldwinpark.co . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Attached is the Treasurer's Report for the month of October 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. V 'r '1SC_A-.rU 11-mvAtr P A At" T 1 That the City Council receive and file the Treasurer's Report for October 2014. None. The City's In-vestment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. lffl�� Treasurer's Report for October 2014 Page 2 Attached is the Treasurer's Report for the month of October 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). The report separates cash into the following three sections: State of California Local Agency investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on-going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's investment Policy and to the California Government Code. Attachment: Treasurer's Report for October 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 10131/2014 ESTIMATE INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 25,092,947.62 25,092,947.62 38,028.78 jZ 38:028.78 Agency Investment Fund 38,028.78 25,130,976.40 25,130,976.40 25,130,976.40 City 0.26% / Varies Varies Housing Authority 0.26%- Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies 25,09:2,947.62t/ 25,092 947.62 25,092,947.62 25,092,947.62 38,028.78 jZ 38:028.78 38,028.78 38,028.78 25,130,976.40 25,130,976.40 25,130,976.40 25,130,976.40 684,493.70 684,493.70 684,493.70 684,493.70 2,937,903.33 2,937,903.33 2,937,903.33 2,937,903.33 $ 28,753,373.43 $ 28,753,373.43 3,622,397.03 $ 28,753,373.43 Total Investments $ 28,753,373.43 Cash City Checking 7,755,927.86 City Miscellaneous Cash 55,334.08 Comm. Develop. Comm. 0.00 Successor Agency 1,086,275.13 Housing Authority 352,511.03 Financing Authority 0.00 Total Cash 9,250,048.10 Total Cash and Investments $ 38,003,421.53 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of October 2014 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: .' , . - A , 0 A 0 Peg : DECEMBER 17, 2014 7:00 PM .., -. �. Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. ., r,tern {., bh P� a.), �.,...hns ::) „a i a'erl da 1b�"",'1'.3',� fo a a' !dt)ei>k ��' . >, ire ? t :., ('t 1# .�4 " f.,2 f,it s� ,. t ,. .r s x „�.i34Y .. .. ,,,�, s e t�. �, r, „tr ,,'eE rax� a r?t ;. r. �._ atz d tort F, ; it re;a? r it„ r,df t a'' E:;t tCi ttt;w t ”, e., _ ,ai,�;ifla le ?t a,b/c., tlt-at.':;,i, .aa � >.at ,_... trR.L+�� Y, p, .a,.a�P,r... p �. ,. �, a_p�, ..,. ,fF'j,,''` C.:: ,5 F <3rUi. .�£ >�q.:�' .l't i.u4.ta `E. .�awdaYl ^,,'r "�s!e / ""s""" 1..'rt"3i ,dao d; uln -' -,' t HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comisi6N No se podra tomar acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas per personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT — OCTOBER 2014 Staff recommends that Council receive and file the Treasurer's Report for the month of October 2014. ADJOURNMENT CERTIFICATION 1, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of December 2014. 40 /44 Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2" d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 813-5204 or via e-mail at rcaballero(a)baldwinpark. com . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE TO: '*HZ OF THEe FROM: SAN GA R I EL DATE: , SUBJECT: Attached is the Treasurer's Report for the month of October 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT O That the City Council receive and file the Treasurer's Report for October 2014. None. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. MaIj None Required Treasurer's Report for October 2014 Page 2 Attached is the Treasurer's Report for the month of October 2014. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC, The report separates cash into the following three sections: State of California Local Agency Investment Fund (LAIF) — this is where the majority of the cash is held. City cash, which accounts for the largest portion includes monies from the General Fund and all other restricted funds known as Special Funds. Money is kept in LAIF until it needs to be transferred to cover warrants (payments to vendors, contractors, etc.), payroll, or to pay the various bond payments. Fiscal Agent Funds — These amounts represent monies held by the various bond holders that are restricted and which have been set aside for future bond payments. Cash — This section provides the cash balances in the various checking accounts the City uses to pay its on-going payments. The cash balances fluctuate during the year due to the timing of large payments, such as interest and principal for bonds, and due to when the City receives its major sources of revenues (such as sales tax and property tax in December, January and May each year. The current investments are in compliance with the City's Investment Policy and to the California Government Code. Attachment: Treasurer's Report for October 2014 CITY OF BALDWIN PARK TREASURER'S REPORT 10131/2014 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 25,092,947.62 25,092,947.62 38,028.78 t 38,028.78 Agency Investment Fund 38,028.78 25,130,976.40 25,130,976.40 25,130,976.40 City 0.26% / Varies Varies Housing Authority 0.26%v Varies Varies Fiscal Agent Funds - City Varies Varies Varies Fiscal Agent Funds - Successo Varies Varies Varies 25,092,947.62/,25,0921947.62 25,092,947.62 25,092,947.62 38,028.78 t 38,028.78 38,028.78 38,028.78 25,130,976.40 25,130,976.40 25,130,976.40 25,130,976.40 684,493.70 684,493.70 1 684,493.70 684,493.70 2,937,903.33 2,937,903.33 2,937,903.33 2,937,90133 $ 28,753,373.43 $ 28,753,373.43 3,622,397.03 $ 28,753,373.43 Total Investments $ 28,753,373.43 Cash City Checking 7,755,927.86 City Miscellaneous Cash 55,334.08 Comm. Develop. Comm. 0.00 Successor Agency 1,086,275.13 Housing Authority 352,511.03 Financing Authority 0.00 Total Cash 9,250,048.10 Total Cash and Investments $ 38,003,421.53 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of October 2014 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Craig