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2015 04 15
NOTICE AND CALL OF SPECIAL MEETING OF CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 15, 2015 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting ehall he for the purpose of conducting business in accorda nc e with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: April 9, 2015 jV[ Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on April 9, 2015. Mry� Alejandra Avila City Clerk CITY COUNCIL SPECIAL MEETING Please note time and APRIL 15, 2015 oat on 5:30 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE EsALc� PfIN PARK, CA 97 706 (626) 960 -4011 c Wl Manuel Lozano - Mayor Cruz Baca - Mayor Pro Tern Monica Garcia - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DVRANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al pOblico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or Para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdiccion. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS period noted on the perlodo de Comentarios del Publico (Public agenda. Each person is allowed three (3) Communications) anunciado en la agenda. A cada minutes speaking time. A Spanish- speaking persona se le permite hablar por tres (3) min utos. Hay interpreter is available for your convenience. un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING – 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Cruz Baca and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera e/ limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special. . circumstances exist The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tomar acci6n en algOn asunto a menos que sea incluido, en la agenda, o a menos que exista algclna emergencia o circunstancia especial. El cuerpo legislative y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Difigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] OPEN SESSION/STUDY SESSION RESTORING PREVIOUS CITY EVENTS - Recreation and Community Services R-1 2nd DWELLING UNIT DEVELOPMENT STANDARDS - Community Development RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale, Case Number: BS152919 Case Name: Eastern Keystone v. City of Baldwin Park, Case Number: BS150623 Case Name: Humberto Arredondo v. City of Baldwin Park, Case Number: KC063077 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: THAI IIu 7�► ILL: Tu I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on April 9, 2015. Ar el Alejand'ra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or e -mail krussell(cDbaldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE IQ I I APRIL 15,2015 7:00 PM t Manuel Lozano - Mayor Cruz Baca - Mayor Pro Tern Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al pOblico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, Para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a/ Concilio o aIguna de sus Agencias, podrj hacerlo durante el perfodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. y �n pub tt""'Coi""'Y relatifog to t "'In ""'-'gendL'$ 1te-111 folf Ope-u? S(31S&On of rc',3 gifi M M)Ufs lor to fh,�'V' �vifl ""e tiblic; n i- U 0.1""'A6" M ""C" —av P1 C"w�",,ilzibfe, r' t, at City Hail E Paci,',"11,),',Wenuv, fring ir,, W Cni oh rn, CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Cruz Baca and Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housina Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. •'a • s •_ • • Presentation of Certificates of Recognition for Danae Aguirre and Marissa Palomino, students of Baldwin Park High School, for receiving a Music Scholarship from the San Gabriel Valley District Woman's Club. • Presentation of a Proclamation recognizing April 24, 2015, as National Arbor Day. • Presentation of a Certificate of Recognition to the California Mental Health Connection in recognition of their service to the community by providing out - patient therapy to families, children, adolescents, and adults in Baldwin Park. • Presentation of Certificates of Recognition to Students from Sierra Vista High School and Baldwin Park High School for being selected this year's Art Winners by the Woman's Club. • Presentation of Plaques to Baldwin Park Honorees for the 2015 Women of the Year Awards selected by Assemblymember Roger Hernandez and Congresswoman Grace F. Napolitano. City Council Agenda Page 2 PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and /or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVIC /OS DEL INTERPRETS No se podra tome accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista algGna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 2. TREASURER'S REPORT — FEBRUARY 2015 Staff recommends that Council receive and file the Treasurer's Report for the month of February 2015. 3. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes for the Study Sessions and Special Meetings of the City Council on June 6, 2012; June 27, 2012; July 18, 2012; August 1, 2012 and August 15, 2012. B. Meeting Minutes for the Study Session and Special Meeting of the City Council and Housing Authority on July 2, 2012. C. Meeting Minutes for the Baldwin Park Finance and Housing Authorities meetings held on July 18, 2012. D. Meeting Minutes for the Regular Meeting of the City Council on July 18, 2012, and August 15, 2012. E. Meeting Minutes for the Special and Regular meetings, and the Finance and Housing Authority meetings of the City Council held on April 1 2015. F. Meeting Minutes for the Special Meeting of the City Council held on April 6, 2015. City Council Agenda Page 3 4. CONDUCT A SECOND READING, BY TITLE ONLY AND WAIVE ANY FURTHER READING, AND FOLLOWING SUCH READING, ADOPT ORDINANCE NO. 1371, ENTITLED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTIONS 153.170.060.A AND B, AND 153.170.090, ADDING SECTIONS 153.170.060.0 AND 153.170.090.0, AMENDING TABLE 153.170.080, RELATING TO ELECTRONIC READERBOARDS AND TEMPORARY SIGNAGE FOR NEWLY ESTABLISHED BUSINESSES." Staff recommends that Council conduct a second reading, by title only, and waive further reading, and following such reading, adopt Ordinance No. 1371, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTIONS 153.170.060.A AND B, AND 153.170.090, ADDING SECTIONS 153.170.060.0 AND 153.170.090.0, AMENDING TABLE 153.170.080, RELATING TO ELECTRONIC READERBOARDS AND TEMPORARY SIGNAGE FOR NEWLY ESTABLISHED BUSINESSES." 5. SUPPORT OF ASSEMBLY BILL 857, CALIFORNIA CLEAN TRUCK ACT Staff recommends that Council authorize the Chief Executive Officer to prepare and send letters of support for Assembly Bill 857, The California Clean Truck Act. 6. APPROVE A CONTRACT WITH CABALLERO PRODUCTIONS, INC., FOR A FAMILY CIRCUS TENT SHOW Staff recommends that Council approve the agreement with Caballero Productions, Inc., for a family circus tent show, and authorize the Mayor to sign the agreement and any additional documents as necessary. 7. APPROVE A CONTRACT WITH CGI VIDEO PRODUCTIONS, INC., FOR COMMUNITY SHOWCASE VIDEO SERVICES Staff recommends that Council approve the agreement with CGI Video Productions, Inc., for the production of community showcase video services. 8. AN APPEAL OF THE PLANNING COMMISSION'S DECISION TO DENY A REQUEST FOR A CONDITIONAL USE PERMIT FOR THE OFF -SITE SALES OF BEER AND WINE (TYPE 20) IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 IN THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BOULEVARD; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE, REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP -818.) Staff and the Planning Commission recommend that, following the de novo public hearing, held in accordance with Section 153.210.150.E of the City's Municipal Code, the City Council open the public hearing, receive any public comment, close the public hearing, and adopt Resolution No. 2015 -063, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW THE OFF -SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BLVD.; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP -818). City Council Agenda Page 4 9. PUBLIC HEARING REGARDING FIVE YEAR CONSOLIDATED PLAN, FISCAL YEAR 2015 -2016 ANNUAL ACTION PLAN, THE CITIZEN PARTICIPATION PLAN AND ANALYSIS OF IMPEDIMENTS TO FAIR HOUSING CHOICE /FAIR HOUSING PLAN. Staff recommends that Council conduct the public hearing and, following the public hearing, approve the allocations for the FY 2014 -2015 CDBG public service programs by selecting one of the following options: Option No. 1: Approve the Joint Commission's recommendations for funding as revised by staff; or Option No. 2: Revise allocations as the City Council deems appropriate. REPORTS OF OFFICERS 10. FORMATION OF MEDIAN LANDSCAPE DESIGN AD -HOC COMMITTEE Staff recommends that Council form a Median Landscape Design Ad -hoc Committee and appoint two City Councilmembers to serve on this committee. 11. DISCUSSION ON RESTORING PREVIOUS CITY EVENTS Staff recommends that Council provide direction to staff as to which events to implement and return with the appropriate funding and allocations. 12. SELECTION OF PRINTING OPTIONS AND AWARD OF CONTRACT FOR PRINTING OF THE BALDWIN PARK NOW Staff recommends that Council: 1) Award the contract for printing of the Baldwin Park NOW to iColor Printing & Mailing, for a period of one year; and 2) Select printing option job specifications; and 3) Select printing frequency; and 4) Authorize the Mayor to execute the contract. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of April, 2015. �,V Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e -mail at krussell(a baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 I 19 040 80 sir-Vrr TO: Honorable Mayor and City Councilmembers E�OF, .o HE �� FROM: Craig A. Graves, Director of Finance 7K A$RIE L DATE: April 15, 2015 L E5 > 101 SUBJECT: WARRANTS AND DEMANDS. JANX) 11 SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payroll for the last period was $360,595.85 and the attached General Warrants Register were $556,064.98 for a total amount of $916,660.83. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report. format meets the required information as set out m the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his /her designee hoes hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The payroll of the City of Baldwin Park consisting of check numbers 196906 to 196937. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 240227 to 240480 for the period of February 01, 2015, through February 14, 2015, inclusive; these are presented and hereby ratified in the amount of $360,595.85. 2. General Warrants, including check numbers 204302 to 204471, in the total amount of $556,064.98 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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ROLL CALL PRESENT: Councilmember Marlen Garcia Councilmember Monica Garcia Councilmember Ricardo Pacheco Dro Tp� Si man Rubio VICIpil I I %J i %;Ii I I wu�u I X Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications. Seeing no one wishing to speak, Public Communications were closed. OPEN SESSION There being no items for consideration in Open Session, the meeting recessed to Closed Session. RECESS TO CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATIONS Pursuant to Government Code Section 54957.6: Agency designated representatives: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Unrepresented employees; and part-time employees 2. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code Section 54956.8 Properties: 8413-014-900 8460-005-900 Negotiators: Vijay Singhal and Joseph Pannone Negotiating Parties: D. C. Corporation Under Negotiation: Price and terms of payment Page 1 of 2 3. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code Section 54956.8 Property: 8437 - 004 -059 Henry H. and Kao Chang; 4212 Maine 8437 - 004 -060 J & J Warehouse Co. / Newman Tek Capital; 14417 Ramona 8437 - 004 -061 14433 Baldwin Park LLC; 14433 Ramona 8437 - 004 -062 14433 Baldwin Park LLC; 14433 Ramona 8437 - 004 -063 J & J Warehouse Co. / Newman Tek Capital; N/A 8437 - 004 -064 J & J Warehouse Co. / Newman Tek Capital; 14467 Ramona 8437 - 004 -065 J & J Warehouse Co. / Newman Tek Capital; 14519 Ramona 8437 - 004 -066 J & J Warehouse Co. / Newman Tek Capital; 14483 Ramona 8437 - 004 -067 J & J Warehouse Co. / Newman Tek Capital; 14455 Ramona 8437 - 004 -068 Bank of America; 14401 Ramona 8437 - 004 -069 J & J Warehouse Co. / Newman Tek Capital; 4124 Maine 8437 - 004 -070 Roxbury Properties; 4124 Maine 8437 - 004 -959 Baldwin Park Co. Water District; 14521 Ramona Negotiators: Vijay Singhal and Joseph W. Pannone Negotiating Parties: Above -named property owners Under Negotiation: Terms and conditions ADJOURNMENT There being no further business, the meeting was adjourned, Mayor ATTEST: City Clerk Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING JUNE 27, 2012, 6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER Mayor Lozano called the meeting to order. ROLL CALL PRESENT: Councilmember Marlen Garcia Councilmember Monica Garcia Councilmember Ricardo Pacheco Mayor Pro Tern Susan Rubio Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications. Seeing no one wishing to speak, Public Communications were closed. OPEN SESSION There being no items for consideration in Open Session, the meeting recessed to Closed Session. RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: Potential Case(s): One (1) 2. CONFERENCE WITH LABOR NEGOTIATIONS Pursuant to Government Code Section 54957.6: Agency desiqnated representatives: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Unrepresented employees; and part-time employees Page 1of2 ADJOURNMENT There being no further business, the meeting was adjourned. Mayor ATTEST: City Clerk OLV Ev: APpQ Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING JULY 18, 2012, 9:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano. ROLL CALL PRESENT: Councilmember Marlen Garcia Councilmember Monica Garcia Councilmember Ricardo Pacheco Mayor Pro Tern Susan Rubio Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications. Seeing no one wishing to speak, Public Communications was closed. OPEN SESSION None. RECESS TO CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATIONS Pursuant to Government Code Section 54957.6: Agency designated representatives: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Un- represented employees; and part -time employees 2. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code Section 54956.8 Agency negotiators: Vijay Singhal & Joseph Pannone Property: Properties: 8554 - 001 -900 14403 E. Pacific Avenue 8554 - 001 -901 14426 Ramona Blvd. 8554 - 001 -904 N/A 8554 - 001 -907 N/A Negotiating parties: ROEM Development Corporation Under negotiation: Terms and price ADJOURNMENT There being no further business, the meeting was adjourned. ATTEST: City Clerk Mayor Page 1 of i MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING AUGUST 1, 2012, 6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 6:00 p.m. ROLL CALL PRESENT: Councilmember Monica Garcia Councilmember Ricardo Pacheco Mayor Pro Tern Susan Rubio Mayor Manuel Lozano ABSENT: Councilmember Marlen Garcia PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:04 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Greg Tuttle, Baldwin Park business owner, stated that he wished to clarify that the City is not $1.9 million in deficit but is $3.5 million in deficit; opined that the City is shifting funds among accounts to conceal the shortfall; pointed to the day's news article on the "sugar tax" which quoted the Mayor as saying that the tax is "for the health and wellness of the people;" asserted that the funds should be used to establish an account for diabetes and obesity, and the funds should not be put in the General Fund; opined that the City Manager is doing a poor job and is wasting money; stated that Ordinance No. 1290 is choking local businesses and is preventing new businesses from coming to Baldwin Park. Mary Carrera, Baldwin Park resident, commented on the "soda tax" and the concern that it will further decrease revenues as people will go to other communities to buy soda drinks; also sited that keeping track of the service of soda drinks in restaurants is prohibitive and will prompt restaurant owners to 'fudge the books' to avoid having to track and calculate the sale of soda drinks; opined that its really something that should be put to a vote by the community rather than the City trying impose such a tax; noted that there is too much negativity in the Council meetings and that Council should be considerate and respectful of the community opinions. John Rios, Baldwin Park resident, stated that he canvassed his neighborhood regarding the "soda tax" and pointed out that local resident believe this new tax to be a scam; noted that he encourages his neighbors to attend Council meetings; said that the community just want Council to be upfront and honest. Page 1 of 3 Sarah Sheedy, representing the California Grocers Association, asked that Council delay consideration of any type of tax ballot initiative, particularly on one that would pertain to sugar added beverages; pointed out that no advanced notice or consideration has been given prior to this proposal and that it would have a tremendous impact on grocers throughout the city and the state; noted that the Grocers Association shares in the concern for a healthy community but that the proposed tax would create a negative financial impact and unfair competition from surrounding communities that do not have this tax; suggested that a beverage tax be introduced though that would not be an ideal alternative; stated that grocery stores already operate on a 1% margin and imposing this tax could mean the failure of business; also noted that imposing such a tax will not guarantee a reduction in consumption of sugary drinks since they would be readily available in surrounding cities; requested that Council reconsider the initiative. Seeing no one wishing to speak, Mayor Lozano declared public communications closed at 6:12 p.m. OPEN SESSION 1. Appointment of Voting Delegate for League of California Cities Annual Conference — September 5 -7, 2012, San Diego Staff recommends City Council appoint a delegate and alternate to represent the City at the Annual Business Meeting of the League of California Cities. Councilmember Pacheco suggested and Council concurred that Marlen Garcia be appointed as the Voting Delegate representing the City of Baldwin Park at the League of California Cities Annual Conference to be held September 5 — 7, 2012, in San Diego, California. All other appointments will remain as is. 2. Request by Mayor Manuel Lozano for Council discussion and direction to staff to schedule a meeting and prepare the necessary documents for the Council to declare a fiscal emergency and call a special election to place a tax measure on the November 6, 2012, ballot. Councilmember Monica Garcia expressed her opposition to the proposed tax initiative and stated that the Police Department represents 70% of the expenditures from the General Fund and Parks and Community Services represent 12% of the expenditures from the General Fund; opined that any imposed taxes should provide a direct benefit to the citizens and that staff needs to look internally to insure that everything that can possibly be done to cut expenditures has been done before turning to the community with a tax; urged that any tax that is imposed must tie directly to the police department since it represents the largest portion of general fund expenditures; feels that it should be very clear where and how funds would be used. Mayor Pro Tern Rubio concurred with the views of Councilmember Garcia in that she does not see any benefit to this tax proposal and that it would create unfair competition for local businesses. Councilmember Pacheco stated that he had met with members of the Grocers Association as well as through email correspondence; expressed concern regarding implementation of Page 2 of 3 the tax and whether it would really provide a realistic source of revenue; suggested comparing with other cities; asked whether any alternatives have been considered. Mayor Lozano stated that there is no denying the health risks created by sugary soft drinks; opined that soft drink manufacturers have deep pockets and can make major contributions to legislative representatives in an effort to sway opinion; stated that he is not currently comfortable with taking this matter forward and placing a tax initiative on the ballot. Mayor Pro Tern Rubio stated that there is not enough information and data to make a rational and reasonable decision on this matter; expressed the need to study the proposal further and that, while there is an August deadline, it would be irresponsible to move this matter forward without fully vetting the matter. Mayor Lozano reiterated that the purpose of this item was to discuss and consider moving it for further discussion to a regular Council meeting; however he chose to drop this matter and not pursue it. Mayor Lozano requested that a proposed "police /public safety tax" be agendized, for discussion only, at the next Regular Council meeting; Councilmember Pacheco asked that whatever is presented provides a specific breakdown of how the money will be allocated and what it would be used for. Mayor pro Tern Rubio suggested that the Baldwin Park. NOW publish artirles ?nrl tips on how parents can choose healthy alternatives for their children, both with regard to soft drinks and snacks. CLOSED SESSION NONE. ADJOURNMENT There being no further business, a motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Marten Garcia absent]) to adjourn the meeting. ATTEST: Alejandra Avila, City Clerk " • Manuel Lozano, Mayor Page 3of3 MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING AUGUST 15, 2012, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano. r600 q 1X; 01 111 PRESENT: Councilmember Ricardo Pacheco Councilmember Monica Garcia C o u n c i 1 m e m b e r Sim- S a In Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano RECESS TO CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section r, A Or, A ';-T'0%J.9: �_ Potential Case(s): Three (3) 2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: Potential Case(s): One (1) 3. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code Section 54956.8 Properties: 8437-004-059 8437-004-066 8437-004-060 8437-004-067 8437-004-061 8437-004-068 8437-004-062 8437-004-069 8437-004-063 8437-004-070 8437-004-064 8437-004-959 8437-004-065 Agency negotiators: Vijay Singhal and Joseph Pannone Negotiating parties: Sandy Segal, New Mark Merrill Company Under negotiation: Terms and price Page 1 of 2 4. PUBLIC EMPLOYMENT (GC §54957) Public Works Director 5. CONFERENCE WITH LABOR NEGOTIATIONS Pursuant to Government Code Section 54957.6: Agency designated representatives: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Or�qanizations: SEIU; Clerical; Professional and Technical Employees; Poli Management Employees; Confidential Employees; Confidential Management and Baldwin Park Police Officer's Association; Unrepresented employees; and part-time employees I RECONVENE IN OPEN SESSION STUDY SESSION 6. TO FINALIZE THE COLOR SCHEME FOR THE TRANSIT CENTER PARKING STRUCTURE 7. DISCUSSION REGARDING CITY'S MEMBERSHIP IN THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS ADJOURNMENT There being no further business to discuss the meeting was adjourned. ATTEST: Alejandra Avila, City Clerk APPROTED: Manuel Lozano, Mayor Page 2 of 2 ITEM NO. MINUTES CITY OF BALDWIN PARK CITY COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING AND STUDY SESSION JULY 2, 2012, 6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 6:10 p.m. by Mayor Lozano. INVOCATION The Invocation was led by Councilmember Ricardo Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL PRESENT: Councilmember Marlen Garcia Councilmember Monica Garcia Councilmember Ricardo Pacheco Mayor Pro Tern Susan Rubio Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:12 p.m. Seeing no one wishing to speak, Public Communications closed at 6:12 p.m. OPEN SESSION /STUDY SESSION 1. FISCAL YEAR 2012/2013 CITY AND HOUSING AUTHORITY PROPOSED LINE ITEM BUDGET AND BUDGET BALANCING PLAN Staff recommends that the City Council and the Housing Authority approve the following budget balancing plan for the fiscal year 2012/2013: 1) Incorporate the $600,000 savings from staff reductions in the proposed budget (actual amount will depend on implementation timeline); 2) Incorporate savings of $337,850 from reduction of programs as listed in Attachment A. 3) Bring back a comprehensive analysis of costs, savings and impacts of the following within 60 to 90 days: (a) Further reductions in staffing, services, programs and related cost savings; (b) Cost proposal from the LA County Sheriff Department for potential outsourcing of police services; (c) Analysis of potential outsourcing of other operations; (d) Analysis of potential Tax Measures; or 4) Provide direction as the Council deems appropriate. Page 1 of 5 Chief Executive Officer Vijay Singhal began by narrating a PowerPoint presentation and summarized the associated staff report; reported on the current financial position of the City in comparison to last fiscal year and as projected for the next fiscal year; noted that today's presentation is for the consideration of options available and that no action is being sought at this time. Finance Director Lorena Quinjaro assumed the narration of the PowerPoint, offering to answer any questions of Council; illuminated the cumulative effects of the economic downturn with a drop in revenues from property taxes, sales taxes, construction fees and the loss of the Redevelopment Agency; provided an explanation of current and future financial responsibilities and the significance of the offset of revenues to expenditures. Police Chief Lily Hadsell provided information as it pertained to the current staffing of police officers, how funding is being provided for those positions for both regular and overtime worked; noted that savings are being realized wherever possible and that some offset can be found in those officers currently on IOD (Injured On Duty) assignments and vacant positions in the department. Mayor Pro Tern Rubio asked the Police Chief how many officers are on duty, how many are on IOD assignment and how many current vacant positions there are in the department; Chief Hadsell estimated that there are currently nine vacancies, approximately six officers on IOD, and 65 officers total on full time duty; Chief also noted that two conditional job offers have been made and that the department expects to hire an additional two or three officers over the next six months. Finance Director continued the presentatinn by reviewing the current budget, the prnjected budget and the estimated deficit expected in the upcoming fiscal years if not cuts or staff reductions are done. Discussion ensued pertaining to a proposed camera surveillance system that is currently in use in Redlands that has served to reduce crime significantly; Chief Hadsell commented on the efficiency of the system and how emergency responders have a tremendous advantage with this system in place; noted that the cost of the system of approximately $1 million, while somewhat prohibitive, has proven to be a very valuable investment. When asked by Councilmember Marlen Garcia as to whether the system serves as a `stand- alone' tool to deter crime, the Chief noted that staff is still needed to monitor the camera system and that there are costs are associated with maintenance of the system. Mayor Pro Tern Rubio inquired as to whether Redlands has seen a drop in overtime for its police officers since the installation of the camera system; Chief Hadsell stating that there was no drop in overtime in that city but pointed out that it would enhance the safety of the community and police officers; pointed out that there is still a need for officers in the field and that this is the primary source of overtime. Mayor Pro Tern Rubio asked about the overtime estimated for the Police Department; Chief Hadsell explained that some of it has to do with the current staff level but that it could also be as a result of officers out on medical leave, taking vacation or sick leave, or when an officer is in training; noted that the department is currently at its minimum staff level and that any absences by officer has to be covered by another member and will require overtime. Page 2 of 5 Finance Director Quinjaro concluded her presentation by providing the options currently formulated as a solution, if only temporary, to the current financial deficiency. Parks and Community Services Director Manny Carrillo narrated a list of programs that will be reduced and /or cut in an effort to reduce expenditures, then responded to questions from Council. Councilmembers inquired about the number of part -time employees, including those that are enrolled with PERS; noted that the total number of hours worked by each part -time staff member should be closely monitored to ensure that those not already enrolled in PERS maintain their current hours and do not exceed the threshold of cap hours. CEO Singhai and Finance Director Quinjaro concluded their presentation by reviewing the available options and suggestions, and offered to answer any further inquiries from Council. Mayor Lozano spoke of the great concern for the short term and long term effects of any decisions made and reiterated that temporary fixes will not sustain the City in the long run; suggested that all of the options presented by staff be considered and that any combination thereof that will improve the City's fiscal position should be explored. Councilmember Marlen Garcia stated that, of the many proposals presented, she is not a proponent of the two - tiered system in which new employees would be required to contribute to PERS while existing employees would not, particularly because such an action does not eliminate the inevitable future financial obligation to those employees who are grand- fathered in; stated that the only proposal that she would consider supporting, but that would require a vote of the people, .:could be the Public Safety Tax; noted that Council had, several years ago, provided generously to employees through their respective labor negotiations but that now, when financial obligations are in peril, those same groups are reluctant to make any concessions in an effort to avert almost certain financial downfall. Mayor Pro Tern Rubio suggested that a projected budget be prepared that takes into consideration the implementation of an economic development plans, including the minimum financing needed to actively seek out developers to potentially build on properties owned by the City; requested that the analysis provided reflect a detailed, titled and line - itemed financial report be provided in order to fully understand the costs and projected costs of each position rather than a blanket number. Councilmember Pacheco echoed the sentiments of other members of Council in that the current revenue stream will not sustain the projected expenditures and that carefully analyzing staffing levels, programs and other areas where services can be performed more efficiently; does not support contracting with the Sheriff's Department and believes that there are other areas that can be looked at in balancing the budget. Mayor Pro Tern Rubio also expressed support for maintaining the Police Department, speaking from experience with a community where law enforcement services are split between a community police department and the county sheriff. Councilmember Monica Garcia pointed to the majority of expense from the General Fund being spent with the Police Department and that, in the evaluation of a budget overall, consideration has to be given across all departments; noted that the City cannot afford to sustain the Police Department at the current rate and cannot continue to spend money from the reserves; expressed reluctance to the imposition of another (or increase) of taxes and that outsourcing Page 3 of 5 services may be the only viable solution; stated that citizens should not be asked to contribute to what may potentially fail in the long run; stressed the importance of a long term solution. Mayor Lozano confirmed with CEO Singhal that a budget proposal and further recommendations will be revised and brought back to Council for consideration in 90 days; directed staff to prepare and publish all of the details in the Baldwin Park NOW so that the community understands exactly what Council is considering. Councilmember Pacheco asked for clarification as to what, specifically, is being presented for action today, as to whether it is the attached budget and /or approval to borrow additional funds from the City's reserves; stated that he does not support any proposal for consideration of contracting with the Los Angeles County Sheriff's Department. Mayor Pro Tern Rubio asked whether the tax proposal will be analyzed by staff or by a consultant; stated that expenditures on a tax proposal that is not expected to pass seems to be a waste of money; also commented on CDBG funds and how allocations are made amongst various programs. Councilmember Pacheco noted, for the record, that the staff report provided to Council has a recommendation items numbered as 2, 3, 4 and 5. CEO Singhal confirmed this as a typographic error and that the recommendations should have been numbered 1, 2, 3 and 4. *Note that the recommendation items in these Minutes are numbered correction as 1, 2, 3 and 4.* A motion was made by Mayor Pro Tern Rubio, seconded by Councilmember Pacheco, carried (5 — 0) to approved staff recommendation: 1) Incorporate the $600,000 savings from staff reductions in the proposed budget (actual amount will depend on implementation timeline). A motion was made by Mayor Lozano, seconded by Councilmember Monica Garcia, carried (5 — 0) to approved staff recommendation: 2) Incorporate savings of $337,850 from reduction of programs as listed in Attachment A. A motion was made by Mayor Lozano, seconded by Councilmember Pacheco, carried (5 — 0) to approve and direct staff to 3) bring back a comprehensive analysis of costs, savings and impacts within 60 days a) to consider further reductions in staffing, services, programs and related cost savings. A motion was made by Mayor Lozano, seconded by Councilmember Marlen Garcia, to approve and direct staff to bring back a comprehensive analysis of costs, savings and impacts within 60 days b) to consider a cost proposal from the L.A. County Sheriff Department for potential outsourcing of police services. Upon call to vote, objections were heard from Councilmember Pacheco and Mayor Pro Tern Rubio; Mayor Lozano directed City Clerk Alejandra Avila to perform a roll call vote. Ayes: Lozano, Garcia, Garcia Noes: Pacheco, Rubio Absent: None. Abstain: None. The motion to approve and direct staff to bring back a comprehensive analysis of costs, savings and impacts within 60 days b) to consider a cost proposal from the L.A. County Sheriff Department for potential outsourcing of police services carried by a vote of 3 — 2. Page 4 of 5 A motion was made by Mayor Lozano, seconded by Councilmember Marlen Garcia, carried (5 — 0) to approve and direct staff to 3) bring back a comprehensive analysis of costs, savings and impacts within 60 days c) to consider analysis of potential outsourcing of other operations. A motion was made by Councilmember Marlen Garcia, seconded by Mayor Lozano, carried (5 — 0) to approve and direct staff to 3) bring back a comprehensive analysis of costs, savings and impacts within 60 days d) to consider analysis of a potential Public Safety Tax Measure. 2. APPROVAL OF CONTINUING APPROPRIATION FOR FISCAL YEAR 2012 -13 Staff recommends City Council approve: 1) Resolution No. 2012 -026, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2011 -12 BUDGET FOR FISCAL YEAR 2012 -13 PENDING FINAL APPROVAL OF THE 2012 -13 BUDGET; and 2) Resolution No. HA 2012 -002, entitled, "A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2011 -12 BUDGET FOR FISCAL YEAR 2012 -13 PENDING FINAL APPROVAL OF THE 2012 -13 BUDGET." it ► •C ��ia_r: Ti7_ 0, i�7� ''11�:71:���7�3►�rMa_Tdl�7_� CLOSED SESSION None. ADJOURNMENT There being no further business, motion was made by Mayor Lozano, seconded by Councilmember Marlen Garcia, to adjourn the meeting at 7:43 p.m. Mayor ATTEST: City Clerk APPROVED: Page 5 of 5 Al MINUTES ITEM NO. m BALDWIN PARK FINANCE AUTHORITY JULY 18, 2012, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 9:04 p.m. ROLL CALL City Council present: Council Member Marlen Garcia Council Member Monica Garcia Council Member Ricardo Pacheco Mayor Pro Tern Susan Rubio Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 9:04 p.m. and seeing no one wishing to speak, Public Communications closed at 9:04 p.m. CONSENT CALENDAR 1. TREASURER'S REPORTS: APRIL AND MAY 2012 Staff recommends that the City Council receive and file the April and May 2012 Treasurer's Reports. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the April and May 2012 Treasurer's Reports. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 9:05 p.m. Mayor ATTEST: City Clerk MINUTES BALDWIN PARK HOUSING AUTHORITY JULY 18, 2012, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 9:03 p.m. ROLL CALL Present: Council Member Marlen Garcia Council Member Monica Garcia Council Member Ricardo Pacheco Mayor Pro Tern Susan Rubio Mayor Manuel Lozano PUBLIC COMM U N!CATIONS Mayor Lozano opened Public Communications at 9:03 p.m. and seeing no one wishing to speak, Public Communications closed at 9:03 p.m. CONSENT CALENDAR 1. TREASURER'S REPORTS: APRIL AND MAY 2012 Staff recommends that the City Council receive and file the April and May 2012 Treasurer's Reports. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the April and May 2012 Treasurer's Reports. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 9:04 p.m. Mayor ATTEST: City Clerk ITEM NO. MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING JULY 16, 2012, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:05 p.m. INVOCATION The invocation was provided. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor I n7nno. ROLL CALL MEMBERS PRESENT: Council Member Marlen Garcia Council Member Monica Garcia Mayor Pro Tern Susan Rubio Mayor Manuel Lozano Council Member Ricardo Pacheco arrived at approximately 7:20 p.m. ANNOUNCEMENTS Mayor Lozano announced, as required by Government Code section 54954.3, that members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS Certificates of Recognition to the LUCHA Foundation recipients of the Oscar Enrique Gomez Memorial Scholarship, Anthony Anguiano, Ana Landeros Lopez, Diana Pena, Jasmine Rios and Sergio Salinas. Councilmember Monica Garcia presented Certificates of Recognition to recipients of the Oscar Enrique Gomez Memorial Scholarship and congratulated each individual. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:11 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Al Contreras, representative with Sister Cities Association, expressed appreciation to the recipients of the scholarship and noted that the Sister Cities Association also was able to award scholarships this year; noted that fireworks sales this year were down significantly and suggested that sales of fireworks be reduced from a 7 -day period to a 4 -day period (July 1 — 4) to concentrate the community on safe and sane fireworks. Ken Woods, Baldwin Park resident and business owner, opined that millions of dollars have been collected in incremental tax increases but none of the funds have been used to revitalize the downtown business district; commented on alleged escalating construction costs for the parking structure; pointed out that two years ago, citizens were told that the City was in good financial shape but now it appears the City is in financial peril; expressed strong objection to Ordinance No. 1290 and the negative effects it is having on the business community. Javier Hernandez, representative of Bike SGV (formerly CyclerTopia), commented on the upcoming bicycle race, hosted by Pride of the Valley; noted that Bike SGV is applying for a Healthy Living grant provided by the L.A. County Department of Public Health and hopes to utilize the funds to move forward with the development of a regional bike plan to include bike lanes and trails throughout the San Gabriel Valley. Veronica Lopez, Baldwin Park resident, spoke in support of retaining the Baldwin Park Police Department; opined that more information needs to be disseminated to the citizens and that Council should be getting out into the community to make sure residents are kept well informed. Mary Heiss, Baldwin Park resident, stated that she supports keeping the Baldwin Park Police Department but opined that officers need to receive sensitivity training; spoke of an incident that occurred at her home and the conduct of police officers that responded to a call. Greq Tuttle, Baldwin Park business owner, commented on the proposed budget cuts but pointed out that Council is not cutting any expenses on their part; also noted the approval of a construction project by ROEM but that nothing has been done to rescind Ordinance No. 1290; spoke of the downgrading of City Bonds and the responsibility of interest payments that will be .J. ... .,...I L. ,.... ,. ,. L. .. L.I:.,�..a :.. v... .:11 L.... ,.. .. ..il....a ..l aL.., f'�:1. ,�.. .. ..II L,�.,J,....�. ...J 4.il uue soon, an Iu now soul I obligations v'vnI have sill CI ICUI of a IC %-AL s over an uuuyci, opined U a 1 L the City is siphoning off Asset Forfeitures money inappropriately for other projects. Joselin Sanchez, representing the Eco- Friendly Forum, asked about responses from the Council to the presentation to was given by the Forum at a previous meeting and noted that a great deal of effort was put into the presentation; noted that the group had several suggestions and asked whether any of the suggestions had been implemented; requested feedback from Council. Mary Ferrer, Baldwin Park resident, expressed concern regarding the City's failing state of financial health; asked what the Police Department is giving up in the budget cuts because it appears that everyone is making cuts but them; would like to know what each department is giving up to insure that the necessary cuts are done across all departments. Herlinda Valdovinos, coordinator for the Baldwin Park Divas Cheer Group, expressed appreciation to Council for permitting the group to participate in the sales of fireworks which raises funds for the team; requested additional information on ways to further promote the cheer group on behalf of the community. Edgar Lopez, representing Juan's Restaurant and Director of the Cactus Faire, invited the Council and community to the Cactus Fair on August 19, 2012. Aman Solomon, representing Southern California Edison, introduced himself as the new liaison between Edison and the City of Baldwin Park; noted his recent meetings with staff and offered open communication with him on any matters involving Edison. Unidentified citizen, expressed objection to the proposal of contracting with the L.A. County Sheriffs rather than keeping the Police Department; suggested that Council take a pay cut Page 2 of 9 rather than dissolving the Police Department; commented on several incidents where the local police officers responded in a positive and prompt manner where the sheriff's would not. Seeing no others wishing to speak, Public Communications closed at 7:37 p.m. Mayor Lozano spoke about the economic downturn and the desire to keep the Baldwin Park Police Department, if at all possible; pointed out that some the of actions taken at the Legislature are having tremendous impact on local municipalities; noted that Council has been looking at a wide variety of options and solutions to offset the current economic crunch. Mayor Pro Tern Rubio responded to a comment of the public by pointing out that the City is negotiating with all departments to reduce costs and keep expenses in check, and that it is a collaborative effort by everyone. Councilmember Pacheco pointed out that the Governor's taking the Redevelopment Agencies from local municipalities has had a tremendous effect and has put many entities in a very bad position) financially; echoed the comments of Mayor Pro Tem Rubio in that the City is negotiating with labor groups to work towards a fair and reasonable solution. Councilmember Monica Garcia stated that the Police Department represents 70% of the City's budget and that the challenge in cutting the budget lies in balancing the needs of the community with ability to generate revenue to support the budget and the Police Department. •A_..__ Pl... T..__ 1'1..1_:. ��L�J 16. n_I:�.. ..1..I11.. .. L...:i.. FL... 1. .....d:...... .. .. t.... .. ...-F: w... --;,J 44.. Mayor rro i ern Rubio askew the Police sta11 o clallly u1e 1uriding source Ivl VVCIUIIIC Na1u w police officers since this is an issue that often times is brought up; Captain Taylor stated that a large portion of the funds come from grant monies, but some is also used from the Asset forfeiture Fund and some from the General Fund. Councilmember Marlen Garcia pointed out that any questions about the budget can be answered by looking at the numbers presented; stated that she supports the Police Department just as any other resident would but that reality points to a need to be financially responsible and make the best decision for the community, whether it be maintaining the Police Department or contracting with the Sheriff's Department. CONSENT CALENDAR Mayor Pro Tern Rubio requested that Item No. 5 was pulled for the Consent Calendar for further discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Page 3 of 9 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL Staff recommends the City Council approve the preparation and presentation of the certificates of recognition as outlined in the staff report. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the preparation and presentation of the certificates of recognition as outlined in the staff report. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 3. TREASURER'S REPORT: APRIL AND MAY 2012 Staff recommends the City Council receive and file the April and May 2012 Treasurer's Report. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the April and May 2012 Treasurer's Report. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 4. ANNUAL STATEMENT OF INVESTMENT POLICY Staff recommends the City Council receive and file the Statement of investment Policy for Fiscal Year 2012 - 2013. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the Statement of Investment Policy for Fiscal Year 2012 -2013. AYES: Lozano, Garcia, NOES: None. ABSENT: None. ABSTAIN: None. Garcia, Pacheco, Rubio 5. AMENDMENT TO THE CONSTRUCTION CONTRACT WITH PCL INC TO ADD ALTERNATES #'s 4, 5,7,11, 12 AT A COST OF $198,200 FOR CONSTRUCTION OF VARIOUS VALUE -ADDED FEATURES TO THE BALDWIN PARK TRANSIT CENTER Staff recommends the City Council 1) Approve a contract amendment with PCL Construction Services Inc. for construction of add alternates #'s 4, 5, 7,11, and 12 at a cost of $198,200; 2) Authorize the Mayor to execute a contract amendment after a review by the City Attorney and after it has been executed by the contractor; 3) Authorize Finance Director to appropriate $198,200 from AQMD AB2766 funds; 4) Direct the Chief Executive Officer or his designee to seek necessary approvals and complete paperwork to use these funds. Mayor Pro Tern Rubio asked for clarification regarding a line item included in the change order and inquired as to whether the item could be brought back for later consideration. Councilmember Pacheco also inquired about change orders being presented for approval and the available funding to pay for the proposed change orders. Page 4 of 9 Chief Executive Officer Singhal stated that the line item in question by Mayor Pro Tern Rubio could not be brought back at a later time; responded to Councilmember Pacheco by informing him of the available funds to pay for the proposed change orders. Councilmember Marlen Garcia requested and CEO Singhal clarified that the funding for the project is coming from grant monies and not the General Fund. A motion was made by Garcia, seconded by Rubio, and carried (5 — 0) to approve a contract amendment with PCL Construction Services Inc. for construction of add alternates #'s 4, 5, 7,11, and 12 at a cost of $198,200; 2) Authorize the Mayor to execute a contract amendment after a review by the City Attorney and after it has been executed by the contractor; 3) Authorize Finance Director to appropriate $198,200 from AQMD AB2766 funds; 4) Direct the Chief Executive Officer or his designee to seek necessary approvals and complete paperwork to use these funds. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 6. MONTHLY FINANCIAL REPORT: MAY 2012 Staff recommends the City Council receive and file the May 2012 Financial Report. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the May 2012 Financial Report. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 7. ESTABLISH APPROPRIATION LIMIT FOR FISCAL YEAR 2012 -2013 Staff recommends the City Council approve and adopt Resolution No. 2012 -028 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, SETTING THE ANNUAL APPROPRIATION LIMIT FOR THE FISCAL YEAR 2012 - 2013." A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve and adopt Resolution No. 2012 -028 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, SETTING THE ANNUAL APPROPRIATION LIMIT FOR THE FISCAL YEAR 2012 - 2013." AYES: Lozano, Garcia, NOES: None. ABSENT: None. ABSTAIN: None. Garcia, Pacheco, Rubio 8. APPROVAL OF AN ALTERNATIVE RETIREMENT SYSTEM FOR PART -TIME EMPLOYEES Staff recommends the City Council approve and adopt Resolution No. 2012 -029, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING AN ALTERNATIVE RETIREMENT SYSTEM FOR PART - TIME EMPLOYEES." Page 5 of 9 r A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve and adopt Resolution No. 2012 -029, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CI T Y OF BALDWIN PARK, CALIFORNIA, ADOPTING AN ALTERNATIVE RETIREMENT SYSTEM FOR PART -TIME EMPLOYEES." AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 9. AUTHORIZE A TWO -YEAR EXTENSION OF THE AUDIT CONTRACT WITH VASQUEZ AND CO. Staff recommends the City Council authorize a two -year extension of the audit contract with Vasquez and Co. as reflected in the Price Proposal submitted at the time the contract was awarded. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to authorize a two-year extension of the audit contract with \ /asq, sez and Co. as reflected in the Price Proposal submitted at the time the contract was awarded. AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 10. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2012 -024, ORDERING THE ASSESSMENTS FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012 -2013 Staff recommends the City Council hold a public hearing and, after considering testimony, waive further reading, read by title only, and adopt Resolution No. 2012 -024 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012 -2013, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS." Associate Engineer David Lopez provided a narrative of the proposed Resolution and the purpose of the Assessment District; noted that the assessment presents a small increase in alignment with the Consumer Price index. Mayor Lozano declared the Public Hearing open at 8:24 p.m. and invited those wishing to speak in favor of the proposed Resolution to speak and be heard. Seeing no one wishing to speak in favor of the proposed Resolution, the Mayor invited those wishing to speak in opposition of the Resolution. Seeing no one wishing to speak in opposition of the Resolution, the Mayor declared the Public Hearing closed at 8:25 p.m. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve and adopt Resolution No. 2012 -024 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED Page 6of9 WITH THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-2013, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS." AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 11. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2012-025, ORDERING THE ASSESSMENTS FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-2013 Staff recommends the City Council hold a public hearing ad after considering testimony, waive further reading, read by title only, and adopt Resolution No. 2012-025 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-2013, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS." Associate Engineer David Lopez provided a narrative of the proposed Resolution and the purpose of the Assessment District; noted that the assessment presents a small increase in alignment with the Consumer Price index. Mayor Lozano declared the Public Hearing open at 8:26 p.m. and invited those wishing to speak in favor of the proposed Resolution to speak and be heard. Seeing no one wishing to speak in favor of the proposed Resolution, the Mayor invited those wishing to speak in opposition of the Resolution. Seeing no one wishing to speak in opposition of the Resolution, the Mayor declared the Public Hearing closed at 8:27 p.m. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve and adopt Resolution No. 2012-025 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2012-2013, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS." AYES: Lozano, Garcia, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL ACTING AS SUCCESSOR AGENCY CONSENT CALENDAR 12. PROPOSED USE OF BOND DEBT SERVICE RESERVES FOR SUCCESSOR AGENCY DEBT SERVICE PAYMENTS Staff recommends the Successor Agency receive and file this report and direct staff to provide an update to the Oversight Board. Page 7 of 9 A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file this report and direct staff to provide an update to the Oversight Board. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. REPORTS OF OFFICERS CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Manuel Lozano for discussion and direction to staff on the following: • To consider a quiet zone in the city to avoid the honking by Metrolink trains. Mayor Lozano noted that he has met with Congresswoman Napolitano and directed staff tv work with the Congresswoman to proceed with actions needed to implement a Quiet Zone in Baldwin Park. Request by Councilmember Pacheco for discussion and direction to staff on the following: • Discuss the Homeowner Bill of Rights Councilmember Pacheco commented on the Governor's recent approval of a Homeowners Bill of Rights and noted that it was approved as an urgency notice which means it is effective immediatelv: explained that this new Bill of Riahts provides, among other things, that financial institutions cannot launch a foreclosure on a homeowner who is currently negotiating a modification �i on their mortgage and requires financial institutions to assign a single point of contact for homeowners to work with during loan modification proceedings; noted that he has directed staff to publish the Homeowners Bill of Rights on the City's website to provide community -wide access. • Apply for the funding announcement from the Los Angeles County Department of Public Health regarding the Healthy Eating Active Living Request for Proposals. This proposal, if awarded to the City, will provide at least $500,000 over four years to the healthy city programs. Councilmember Pacheco directed staff to take the lead in applying for the program and identifying those groups and programs that would benefit from the County's program. Request by Councilmember Marlen Garcia for discussion and direction to staff on the following: • To prepare a Resolution of support for Bike San Gabriel Valley to create a Regional Bicycle Master Plan. Councilmember Garcia directed staff to prepare a Resolution or Letter of Support for the Bike SGV and its effort to create a Regional Bicycle Master Plan throughout the San Gabriel Valley, and asked that it be brought back at the next Regular Council Meeting. Councilmember Monica Garcia reported from her attendance at the Independent Cities Association (ICA) Conference, noting that one of the workshops related to Bicycle Master Plans, particularly in the San Gabriel Valley and the South Bay /Long Beach area; also spoke on the topic of Emergency Preparedness which was a prominent subject at the conference. Mayor Pro Tern Rubio reported out on her recent conference attendance; noted that there was a great deal of discussion on helping homeowners with foreclosure issues; workshops that spoke of Page 8 of 9 how social media can be used as a tool to disseminate information and communicate with the community; some sessions included the process of educating citizens on the election process and how those who wish to become citizens can achieve that goal; also noted that there are a great number of scholarships available that are not being utilized; directed staff to upload information to the City's website to make it available. Councilmember Pacheco also reported on his attendance at the ICA Convention Seminars, in particular one that pertained to Redevelopment Agencies and how municipalities can move forward after the dismantling of local RDAs; noted that it is not anticipated that the Legislature will be bringing back RDAs anytime soon; also noted his attendance at a seminar hosted by the Special District Association which talked about PERS and how many of the changes will have impact of local agencies; noted that he will provide a comprehensive summary in a written report at a later date. Mayor Lozano asked that Public Works staff conduct a tour of areas in the community where there is graffiti on the sidewalks and take steps to remove the graffiti. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 9:03 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk Page 9 of 9 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING AUGUST 15, 2012, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:05 p.m. The invocation was provided by Councilmember Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Marlen Garcia Council Member Ricardo Pacheco Mayor Pro Tern Susan Rubio Mayor Manuel Lozano MEMBERS ABSENT: Council Member Monica Garcia ANNOUNCEMENTS Mayor Lozano announced, as required by Government Code section 54954.3, that members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Mayor Lozano requested that this evening's meeting be closed in memory of Bruce Allen Snyder, a long- time resident of Baldwin Park, who served as a Board Member with the Baldwin Park Unified School District; extended condolences to family and friends. Mayor Lozano asked that the meeting also be closed in memory of Melicio Montes, a Baldwin Park resident whose wife served as the former Mayor of El Monte. Councilmember Marlen Garcia extended her condolences to family and the community in La Puente which recently lost an entire family to a car accident; the accident took the lives of both parents and their children. Mayor Pro Tern Rubio commented on the new Science Center opened by the Baldwin Park Unified School District; Councilmember Pacheco also commented on this facility and the excellent choices for use of the School District's Bond funds. Mayor Pro Tem Rubio also commended Parks and Community Services staff for their work on the Summer Concerts. Councilmember Marlen Garcia announced that the City was awarded the CalTrans Community Based Transportation Grant which will support improvements in the transportation corridors and overall accessibility for vehicles, bicycles and pedestrians. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS None. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:09 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Ken Woods, Baldwin Park resident, commented on a recent news article stating that Baldwin Park is in the running for a "business- friendly community award;' opined that this nomination was not well researched and pointed out that most businesses need a Conditional Use Permit; alluded that Ordinance No. 1290 is a hindrance to businesses in Baldwin Park; noted that "it's rumored" that Baldwin Park employees wishing to waive health insurance coverage through the City can do so and are provided a ,rash stipend instead and that it Seems unfair. Joe, Baldwin Park business owner, concurred with the previous speaker in that it is difficult to run a business in Baldwin Park; stated that he has invested a lot into this business and to the beautification of his business and the area surrounding his business at this own expense; state that he is diligent in keeping the area maintained; presented a notice from the City that his business signage is in violation and that he feels that the City does not want his business to exist here. Greg Tuttle, Baldwin Park business owner; stated that she is glad that Margaret is feeling better; commented on the financial reports produced with regard to the Police Department, stating that the report only provides for the expense side of the report and does not take into account the revenues generated by the Police Department; opined that financial information is being lumped together and that figures are being misconstrued; suggested that Parks be privatized and retooled to produce more revenue; pointing out that the Police Department is the highest revenue producer in the City and consideration of dissolving the department in favor of the County Sheriff doesn't make sense. John Rios, Baldwin Park resident, stated that he is tired of having to bring Walnut Creek before Council all the time; stated that it is a fire hazard as the vegetation is all dried out; pointed out that the sprinkler system and light system is inoperable; expressed concern because the park gate is often left open after hours; touted that it is a shame to Baldwin Park. Leslie Brito, Baldwin Park resident, expressed concern regarding the proposal of dissolving the police department and contracting with L.A. County Sheriff; opined that the Sheriff's Department will not be quick to respond to calls and that the Sheriff's officers will not make efforts to cultivate community relationships like the police department has. Page 2 of 12 Seeing no others wishing to speak, Public Communications closed at 7:23 p.m. Mayor Lozano stated that will be a proposal on the March election ballot to allow residents to vote on what is currently being called a "police tax" which will help offset costs. Councilmember Pacheco introduced CalTrans staff members who responded to questions from Council regarding the Freeway 10 HOV and the 10/605 Connector projects; Staff noted that the HOV project will be completed in early 2013 and the 10/605 Connector, which is a design /build project, is expected to be completed 2016; since graffiti has been a big concern, CalTrans has been very responsive to any calls they receive. Mayor Pro Tern Rubio asked about a collaborative between the City and CalTrans to assist with graffiti abatement; CEO Singhal noted that City staff is not permitted to enter onto the work site because of hazard and liability issues; CalTrans staff also mentioned that, because the job site is currently under the Contractor's prevue, access is very limited for the same reason mentioned. Col, ncilmember Pacheco asked about the landscape and maintenance in the area; CalTrans staff noted that the situation is similar in that the site is controlled by the Contractor so not much can be done until the property is conveyed to the State; additional areas were noted and Council was assured that CalTrans staff would look into the maintenance of areas outside of the job site. Mayor Pro Tern Rubio pointed out that more affluent communities enjoy better vegetation and maintenance along the highway and asked what could be done to expedite the process of getting service in the Baldwin Park area; also asked about sound barriers along the freeway that have screened the view of businesses from the freeway which has affected those businesses that flank the freeway. CONSENT CALENDAR Mayor Pro Tern Rubio requested that Agenda Item Nos. 4, 5, 6, 7 and 13 be pulled from the Consent Calendar for discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to ratify the Warrants and Demands Register. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 2. PROPOSED RECOGNITIONS BY THE MAYOR AND CITY COUNCIL Staff recommends the City Council approve the preparation and presentation of the certificates of recognition and Proclamation as outlined in the staff report. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to approve the preparation and presentation of the certificates of recognition and Proclamation as outlined in the staff report. Page 3 of 12 3 4 AYES: NOES: ABSENT: ABSTAIN CLAIM REJECTION Lozano, Garcia, Rubio, Pacheco None. Monica Garcia None. Staff recommends City Council reject the claims of Gabriel Salas, Maria Padilla and Pete Yang, and Eileen and Daniel Galvan, and Luis Rivas Jr. and direct staff to send the appropriate notice of rejection to claimants. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to reject the claims of Gabriel Salas, Maria Padilla and Pete Yang, and Eileen and Daniel Galvan and direct staff to send the appropriate notice of rejection to claimants. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. ADOPTION OF RESOLUTION 2012 -031, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR FIRST SUPERVISORIAL DISTRICT EXCESS FUNDS FOR THE PROCUREMENT AND ESTABLISHMENT OF TREES ALONG OLIVE STREET, BALDWIN PARK BOULEVARD, AND VARIOUS SCHOOLS Staff recommends City Council waive further reading, ready by title only, and adopt Resolution 2012 -031 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR FIRST SUPERVISORIAL DISRICT EXCESS FUNDS FOR THE PROCUREMENT AND ESTABLISHMENT OF TREES ALONG OLIVE STREET, BALDWIN PARK BOULEVARD, AND VARIOUS SCHOOLS." Mayor Pro Tern Rubio asked that this item be held for discussion; inquired as to whether there is a limit to the amount of funds that could be obtained by the grant; also asked that some of the trees that are bought with the grant fund be placed along the off - ramps and at the Walnut Creek Nature Park to beautify the City; CEO Singhal stated that $100,000 is the cap, which is the amount being applied for. A motion was made by Lozano, seconded by Pacheco, and carried (4 -0 -1 [Monica Garcia absent]) to approve and adopt Resolution 2012 -031 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE APPLICATION TO THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR FIRST SUPERVISORIAL DISRICT EXCESS FUNDS FOR THE PROCUREMENT AND ESTABLISHMENT OF TREES ALONG OLIVE STREET, BALDWIN PARK BOULEVARD, AND VARIOUS SCHOOLS." AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. Page 4 of 12 5. AUTHORIZATION TO PURCHASE AN INTEROPERABLE RADIO SYSTEM FOR THE POLICE DEPARTMENT MOBILE COMMAND POST Staff recommends the City Council approval to: 1) Waive the formal bidding process pursuant to § 34.2 of the Baldwin Park Municipal Code on purchase of the interoperable radio system as it would be impractical, useless and uneconomical to send this equipment and installation out to formal bid; 2) Direct the Chief of Police to work in conjunction with the Finance Director to complete a budget appropriation for the amount not to exceed $37,894.00 from account 205- 00- 000 - 10001 - 00000 -1 to account 205 -30- 360- 58110 - 00000 -2 and designate $37,894.00 for restricted purchase of the interoperable radio system and to reimburse the account once grant funds are received and to complete a budget appropriation for the amount not to exceed $21,376.50 from account 270 -30- 000 - 42303 - 17233 -2 to account 270 -30- 350 - 53390 - 17233 -2 and designate $21,376.50 for restricted purchase of the patching bridge; 3) Authorize the Chief of Police, or her designee, to complete all appropriate documentation to complete the purchase of the interoperable radio system. Mayor Pro Tern Rubio asked that this item be held so that it could be made clear that the purchase of the radio system will be made with grant funds and will not affect the General Fund in any way; commended staff on their efforts to secure grant funds for such purchases. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to: 1) Waive the formal bidding process pursuant to § 34.2 of the Baldwin Park Municipal Code on purchase of the interoperable radio system as it would be impractical, useless and uneconomical to send this equipment and installation out to formal bid; 2) Direct the Chief of Police to work in conjunction with the Finance Director to complete a budget appropriation for the amount not to exceed $37,894.00 from account 205 -00- 000 - 10001 - 00000 -1 to account 205 -30- 360- 58110 - 00000 -2 and designate $37,894.00 for restricted purchase of the interoperable radio system and to reimburse the account once grant funds are received and to complete a budget appropriation for the amount not to exceed $21,376.50 from account 270- 30 -000- 42303- 17233 -2 to account 270 -30- 350 - 53390 - 17233 -2 and designate $21,376.50 for restricted purchase of the patching bridge; and 3) Authorize the Chief of Police, or her designee, to complete all appropriate documentation to complete the purchase of the interoperable radio system. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 6. PURCHASE OF MOBILE DIGITAL COMPUTERS Staff recommends City Council grant approval to: 1) Waive the formal bidding process pursuant to §34.23(C) of the Baldwin Park Municipal Code for the purchase of CDCE, Inc. (Panasonic) system; 2) Direct the Chief of Police to work in conjunction with the Finance Director to complete a budget appropriation for the amount not to exceed $208,716.93 from account Page 5 of 12 205.30.000.44310.00000.02 to account 205.30.320.58110.00000.2 and designate $208,716.93 for restricted purchase of the new police department equipment; 3) Authorize the Chief of Police, or her designee, to complete all appropriate documentation to complete the purchases. Mayor Pro Tem Rubio asked that this item be held so that, again, it could be made clear that the purchase of the computers will be made with grant funds and will not affect the General Fund in anyway. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to: 1) Waive the formal bidding process pursuant to §34.23(C) of the Baldwin. Park Municipal Code for the purchase of CDCE, Inc. (Panasonic) system; 2) Direct the Chief of Police to work in conjunction with the Finance Director to complete a budget appropriation for the amount not to exceed $208,716.93 from account M account 2i✓. ✓ . ✓ n .581in . //V00 .7 an designate $208,716.93 for restricted purchase of the new police department equipment; and 3) Authorize the Chief of Police, or her designee, to complete all appropriate documentation to complete the purchases. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 7. APPROVAL OF RENEWAL OF ANIMAL CONTROL AGREEMENT WITH THE COUNTY OF LOS ANGELES WITH REVISED BILLING RATES Staff recommends City Council approve the Agreement with County of Los Angeles, Department of Animal Care and Control. If approved, the agreement with the County becomes effective July 1, 2012 and will run through June 30, 2014. Mayor Pro Tern Rubio expressed concern regarding the proposed fee increases that are being presented by the L.A. County Animal Control; suggested that the various government agencies in the San Gabriel Valley consider collaboration and possibly create an animal control agency that will be more cost conscious and competitive with the County's fees. Chief Hadsell pointed out that the department recently sent out officers to canvas the community to ensure that animals are being spayed and licensed properly. This increase in awareness resulted in additional revenue being taken in to offset the cost of the animal control contract; noted further that consideration has been given to creating a collaboration amongst other communities resulting in a sort of hybrid agency; stated that efforts will be made to keep costs down in whatever ways possible. Page 6 of 12 A motion was made by Lozano, seconded by Rubio, and carried (4 — 0 —1 [Monica Garcia absent]) to approve the Agreement with County of Los Angeles, Department of Animal Care and Control effective July 1, 2012 and will run through June 30, 2014 AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 8. ADOPTION OF RESOLUTION NO. 2012 -032, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK UNDERLINING SUPPORT OF AND INTEREST IN PARTICIPATING IN A REGIONAL BICYCLE MASTER PLAN Staff recommends City Council adopt Resolution No. 2012 -032 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK UNDERLINING THE CITY'S SUPPORT OF AND INTEREST IN PARTICIPATING IN A REGIONAL BICYCLE MASTER PLAN." A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to approve and adopt Resolution No. 2012 -032 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK UNDERLINING THE CITY'S SUPPORT OF AND INTEREST IN PARTICIPATING IN A REGIONAL BICYCLE MASTER PLAN." AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 9. ACCEPTANCE OF THE PROP 1B PHASE If CITYWIDE STREET IMPROVEMENTS PROJECT CONSTRUCTED BY COPP CONTRACTING, INC. AND AUTHORIZATION TO RECORDS THE NOTICE OF COMPLETION Staff recommends City Council: 1) Accept the construction improvements by COPP Contracting, Inc. and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of $118,195 in retention funds to COPP Contracting, Inc. upon expiration of the 35 -day lien period. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to: 1) Accept the construction improvements by COPP Contracting, Inc., and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of $118,195 in retention funds to COPP Contracting, Inc., upon expiration of the 35 -day lien period. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. Page 7 of 12 10. ACCEPTANCE OF THE CDBG ARRA SYRACUSE ALLEY IMPROVEMENTS PROJECT CONSTRUCTED BY MORENO ENGINEERING, INC AND AUTHORIZATION TO RECORD THE NOTICE OF COMPLETION Staff recommends City Council: 1) Accept the construction improvements by Moreno Engineering, Inc. and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of 45,588 in retention funds to Moreno Engineering, Inc. upon expiration of the 35 -day lien period. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to: 1) Accept the construction improvements by Moreno Engineering, Inc. and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of 45,588 in retention funds to Moreno Engineering, Inc. upon expiration of the 35 -day lien period. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 11. APPROVAL OF ADDITIONAL TRAFFIC SIGNAL AND STREET LIGHT MAINTENANCE WORK TO REPUBLIC ELECTRIC, ITS (SEIMENS) Staff recommends the City Council authorize the execution of work orders in the amount of $19,925 with Republic ITS for traffic signal and street lighting maintenance. A motion was made by Lozano, seconded by Pacheco, and carried (44— 0 —1 [Monica Garcia absent]) to authorize the execution of work orders in the amount of $19,925 with Republic ITS for traffic signal and street lighting maintenance. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 12. AUTHORIZE STAFF TO EXECUTE A CONSTRUCTION AND MAINTENANCE AGREEMENT WITH THE SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) FOR THE CONSTRUCTION OF THE CITY OF BALDWIN PARK TRANSIT CENTER PEDESTRIAN OVER CROSS & ELEVATOR TOWER Staff recommends City Council: 1) Authorize the Chief Executive Officer to execute a Construction and Maintenance Agreement with SCRRA after a review by the City Attorney; 2) Authorize the Chief Executive Officer to submit all necessary documents to obtain CPUC approval and incur $25,000 for EBA and SCRRA to obtain CPUC approval; 3) Authorize Finance Director to issue a check for $219,302 to SCRRA from the Transit Center contingency funds. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to 1) Authorize the Chief Executive Officer to execute a Construction and Maintenance Agreement with SCRRA after a review by the City Attorney; 2) Authorize the Chief Executive Officer to submit all necessary documents to obtain CPUC approval and incur $25,000 for EBA and SCRRA to obtain CPUC approval; 3) Authorize Finance Director to issue a check for $219,302 to SCRRA from the Transit Center contingency funds. Page 8 of 12 AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 13. APPROVAL OF AGREEMENT FOR CARNIVAL SERVICES — CHRISTIANSEN AMUSEMENTS Staff recommends City Council approve the agreement and authorize the Mayor to execute the necessary documents. Mayor Pro Tem Rubio announced that the cost of the carnival services will be offset by revenue generated during the event and, therefore, will not cost the City any money directly. A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to approve the agreement with Christiansen Amusements for carnival services for upcoming City events. AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 14. RESOLUTION NO. 2012 -033 IN REGARDS TO A LOAN FROM THE CITY OF BALDWIN PARK TO THE SUCCESSOR AGENCY FOR THE PAYMENT OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS (See item 17 on the Successor Agency Consent Calendar) Staff recommends the City Council, adopt Resolution No. 2012 -033 entitled, "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS." A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 —1 [Monica Garcia absent]) to approve and adopt Resolution No. 2012 -033 entitled, "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS." AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. PUBLIC HEARINGS 15. PUBLIC HEARING OF THE CITY COUNCIL TO ADOPT A RESOLUTION AND THE CITY'S 2012 CONGESTION MANAGEMENT PROGRAM LOCAL IMPLEMENTATION REPORT Page 9 of 12 Staff recommends City Council open the public hearing, receive any public comments, close the public hearing and adopt Resolution No. 2012 -030 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089." City Planner Amy Harbin provided a narrative and explanation of the Report provided; and answered questions of Council. Mayor Lozano opened the Public Hearing at 7:55 p.m. and invited those wishing to speak in favor of the Resolution. Seeing no one wishing to speak in favor of the Resolution, the Mayor invited those wishing to speak in opposition of the proposed Resolution. Greg Tuttle, Baldwin Park business owner, asked about the nature of the Resolution and as to whether it is meant to affect traffic congestion. City Planner Harbin responded to Mr. Tuttle's question, explaining that it pertains to reporting the number and location of building permits to the County. Seeing further interest in speaking in opposition to the project, Mayor Lozano closed the Public Hearing at 7:57 p.m. A motion was made by Lozano, seconded by Rubio, and carried (4 — 0 —1 [Monica Garcia absent;) to approve and adopt Resolution No. 2012-030 entitled, "A RESOLUTION dTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089." AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. REPORTS OF OFFICERS 16. ADDITION OF CHAPTER 126 TO THE BALDWIN PARK MUNICIPAL CODE ESTABLISHING NEW REGULATIONS REQUIRING REFUSE RECEPTACLES AT THE TERMINUS OF DRIVE - THROUGH EATING FACILITIES Staff recommends City Council introduce for first reading by title only, Ordinance 1352, "AN ORDINANCE OF THE CITY COUNCIL FO THE CITY OF BALDWIN PARK ADDING CHAPTER 126 TO THE BALDWIN PARK MUNICIPAL CODE RELATING TO TRASH RECEPTACLES AT DRIVE - THROUGH EATING FACILITIES (APPLICANT: CITY OF BALDWIN PARK)" A motion was made by Mayor Lozano, seconded by Councilmember Marlen Garcia, and carried (4 — 0 —1 [Monica Garcia absent]) to table this item and bring it back at the next regularly scheduled Regular City Council Meeting. Page 10 of 12 CITY COUNCIL ACTING AS SUCCESSOR AGENCY CONSENT CALENDAR 17. RESOLUTION NO. 2012 -033 AND RESOLUTION NO. SA 2012 -0031N REGARDS TO A LOAN FROM THE CITY OF BALDWIN PARK TO THE SUCCESSOR AGENCY FOR THE PAYMENT OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS Staff recommends the City Council, as the governing body of the Successor Agency to the Community Development Commission to adopt Resolution No. 2012 -033 entitled, "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS." and Resolution No. SA 2012 -003 entitled, "A RESOLUTION OF THE BALDWIN PARK SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION ACCEPTING A LOAN FROM THE CITY OF BALDWIN PARK TO PAY A PORTION OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS." A motion was made by Lozano, seconded by Garcia, and carried (4 — 0 —1 [Monica Garcia absent]) to approve and adopt Resolution No. SA 2012 -033, entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS." and Resolution No. SA 2012 -003 entitled, "A RESOLUTION OF THE BALDWIN PARK SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION ACCEPTING A LOAN FROM THE CITY OF BALDWIN PARK TO PAY A PORTION OF THE FISCAL YEAR 2012 -2013 ENFORCEABLE OBLIGATIONS." AYES: Lozano, Garcia, Rubio, Pacheco NOES: None. ABSENT: Monica Garcia ABSTAIN: None. 18. APPROVAL OF THE THIRD RECOGNIZED OBLIGATION PAYMENT SCHEDULE ( "ROPS ") FOR THE PERIOD FROM JANUARY THROUGH JUNE 2013 BY THE CITY COUNCIL AS GOVERNING BODY OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION Staff recommends the City Council, as the governing body of the Successor Agency to the Community Development Commission to 1) Approve the third recognized obligation payment schedule (ROPS) for the period from January 12013 through June 30, 2013; 2) Direct staff to proceed with submitting the draft ROPS for approval to the Oversight Board; 3) Send to the County Administrative Officer, County Auditor Controller, the State Controller and Department of Finance; and 4) Post on the City's website. A motion was made by Lozano, seconded by Garcia, and carried (4 — 0 —1 [Monica Garcia absent]) to 1) Approve the third recognized obligation payment schedule (ROPS) for the period from January 12013 through June 30, 2013; 2) Direct staff to proceed with submitting the draft ROPS for approval to the Oversight Board; 3) Send to the County Administrative Officer, County Auditor Controller, the State Controller and Department of Finance; and 4) Post on the City's website. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None Page 11 of 12 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Councilmember Marlen Garcia for discussion and direction to staff on the following: • To report on US Post Office consideration of expansion of services not normally provided and meet with the local Post Master to discuss this item and share what is important in our community. Councilmember Marlen Garcia requested that staff meet with Post Office staff to encourage the selection of services that will be of value to the community Request by Councilmember Pacheco for discussion and direction to staff on the following: • To join the California Department of Insurance in providing information and program materials regarding the California Low Cost Automobile Insurance Program to Baldwin Park residents and sponsor a workshop at Morgan Park. Councilmember Pacheco asked that staff host some workshops within the community to ensure that the information is readily available to those in need of low cost automobile insurance. Request by Mayor Lozano and Council Member Pacheco for discussion and direction to staff on the following: • To negotiate a contract with Century Diversified Inc. for temporary Public Works/ City Engineer services and bring back a contract at the following meeting. Councilmember Pacheco asked the CEO to set a meeting with Century Diversified, Inc., to negotiate a contract for temporary Public Works /City Engineer services and present the negotiated contract to Council at its next regularly scheduled Regular Council Meeting. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:05 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: Page 12 of 12 ITEM NO. MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING APRIL 1, 2015, 5:30 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These meeting minutes are prepared in the order of the agenda and do not necessarily represent the order in which items were heard or discussed. The meeting was called to order by Mayor Lozano at 5:42 p.m. PRESENT: Councilmember Ricardo Pacheco Mayor Pro Tern Cruz Baca Mayor Manuel Lozano ABSENT: Councilmember Monica Garcia Councilmember Susan Rubio RECESS TO CLOSED SESSION Prior to beginning the Open Session /Study Session, Council recessed to Closed Session. Following Closed Session, Council reconvened to conduct the Open Session /Study Session but noted that Closed Session would be reconvened at the conclusion of the Regular City Council Meeting. City Attorney Robert Tafoya read the following statement: The Wayne Manor Adult Center project requires discretionary permits by the City Council or the Planning Commission such as a Conditional Use Permit or some other permit. This project will go to the Planning Commission first for consideration. Because this project may be appealed to the City Council, it is important that the City Councilmembers not make any decisions or form any decisions about this project tonight. In addition, I [City Attorney] would counsel against asking any questions that would suggest that you have formed an opinion about this case. The presentation is for informational purposes only and no comments or decisions should be made as to the final disposition of this project tonight. You may, of course, ask questions and they may be for informational purposes only. I want the public to understand that the Council cannot tell you today whether they are in favor or against the project because they may have to vote on it at some other time. And when that is the case, they can't make up their mind ahead of time. That is illegal and against the law. I have advised them that they cannot do that, nor can they communicate to you today any feelings one way or another. I don't want you to think they are doing that for any other purpose other than, that's the law. Page I of 6 PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:20 p.m. Christina Lucero, Baldwin Park resident, expressed empathy to the need for mental health care facilities but objection to the location of the facility being directly adjacent to an elementary school; noted that rules are only effective if residents follow them and that the staff may not be able to handle any situations that get out of hand; opined that vetting and interviewing patients may not be effective in determining whether a person is stable enough for the home since some symptoms may not manifest until later or some underlying illness was not documented; pointed that there are a great number of unknowns and locating this type of facility so near a school present a danger to the children. Joe Poe, Chief of Baldwin Park Unified School District School Police Department, speaking on behalf of the Baldwin Park Unified School District and the School Superintendent, expressed understanding to the need for a facility but pointed out that this is not a reasonable location for such a facility; pointed out that some mental health patients are prone to violent outbursts and other uncontrollable physical confrontations which presents a danger to children; further noted that, because the facility will not be locked (such as locking gates), families living in the vicinity will lose a sense of security. Madalena Ariano, Assistant Superintendent of Baldwin Park Unified School District, speaking on behalf of the School District and the School Superintendent, stated that the District has been contacted by a great number of the students' parents and families living in the surrounding area of De Anza Elementary School, all who have expressed great concern and distress with the proposed Wayne Manor facility being so close to the school; stated that the School District objects to this project. Ms. Ariano then repeated her testimony, translating to Spanish. Irma munoz, baiawin ram resiaent, representea parents ana granaparents of stuaents at ve Anza Elementary School and around the community; noted that there are over 600 students at De Anza School, and additional students from the nearby junior high and high school, who all walk to and from school and pass the proposed site; opined that Council is there to insure the security and safety of the community; pointed out that there is an increase in homeless populating areas around the school; requested that the facility be relocated to an area where the children and neighborhood would not be in jeopardy. Angel Gomez, Baldwin Park resident and parent of De Anza students, expressed concerns regarding the construction of the Wayne Manor project; stated that the location is about 75' from De Anza Elementary School and the community is concerned for the safety of students and of the surrounding neighborhood; stated that local residents met with Mr. Coloma to discuss the project but they were left with many unanswered questions; opined that the neighbors have a sense of apprehension and are not confident that the staff -to- patient ratio nor the level of training for staff members is sufficient; affirmed that the location is too close to schools and residents where many children play; expressed empathy for mentally challenged individuals but asserted that the location is not appropriate for the facility. Tim, Baldwin Park resident and parent of a De Anza student, opined that Mr. Coloma is representing that the facility will be very modern and elegant but in reality, it is simply a mental hospital; further opined out that the proposed fence will not be high enough and that there is a threat that patients will jump the fence and assault children. Kay Batista, former Baldwin Park resident, voiced concern regarding the staff -to- patient ratio and the quality of staff experience; pointed out that the number of staff members compared to the number of patients will make it difficult to enforce the rules and exampled a situation in Page 2 of 6 which a patient refuses to take the prescribed medication; also expressed concern regarding the size of the property compared to the number of occupants, and the proposal of having such a facility in an area where there is a high population of young children; opined that Mr. Coloma's credentials are questionable as to his qualification to make sound assessment of patients' mental health and the suitability to reside in a facility that is located so close to a school. Brenda Maziate, Baldwin Park resident, expressed opposition to the project and questioning how residents /patients will be kept away from the school. Thomas Kerri, former Baldwin Park resident, opined that Ronald Reagan should be blamed for the problems with a lack of facilities for those with mental health issues; pointed out that locating the facility in a residential neighborhood and near a school will drive down the property values and result in a decrease in revenue from property taxes; stated that the facility should be located elsewhere, away from schools. Josephine Gonzales, Baldwin Park resident, stated that she does not speak English well and requested to speak in Spanish. A general translation: commented on what Mr. Coloma has said but asserted that the home should not be so close to where children walk to school; pointed out that there are children in the neighborhood that range in ages from 3 years old to 12 years old; opined that even when a person is on medication, it does not assure that there will be no danger; referred to the recent event in Germany as an example of when a person with a mental illness goes untreated; voice opposition to having the facility at that location. Perla Diaz, Baldwin Park resident, stated that her is schizophrenic and bipolar so she understands why the community is concerned; noted that she is fearful of her son and to imagine an adult with these mental health disorders is even more intimidating; asserted that the facility is needed but that locating it so close to a school is not a wise choice. AI Luna, Baldwin Park resident, made a comparison of a recent event in Germany to illustr ate what can be perpetrated by a person with an undiagnosed mental health issue; opined that the City is giving everything away and that citizens are not hear; commented on the proposed staffing schedule and the question of credentials. Anjelica Leva, Parent of a De Anza student, voiced support for having such a facility in Baldwin Park but opposes locating the facility in a residential neighborhood or near schools; pointed out that a relapse by a resident patient could pose a potential risk; expressed concern regarding the safety of families and children in the vicinity. Greg Tuttle, Baldwin Park business owner, concurred with other speakers in that the location is not appropriate for such a facility and another location should be sought; commented on the agenda item pertaining to the restoration of City events, pointing out that the City's financial health has not yet recuperated and events should not be restored, or should be done so sparingly, until the City's Reserves and General Fund are recovered; commented on the 2 "d Unit Dwellings Code Amendment, noting that it is currently prohibited at a State level and that Los Angeles is now cracking down on this type of development; opined that staff time could be used for other more important issues. Seeing no others wishing to speak, Mayor Lozano closed Public Communications at 6:47 p.m. City Attorney Tafoya stated, as a reminder, that the developer has the right to apply for the permit and that the City cannot make a decision without the application going through the process. Page 3of6 OPEN SESSION /STUDY SESSION 1. RESTORING CITY EVENTS - Recreation and Community Services This item was pulled from the agenda and will be heard on or after April 15, 2015. 2. WAYNE MANOR ADULT CARE CENTER — Community Development David Coloma, owner /developer, narrated a PowerPoint presentation in English and in Spanish; explained that acceptance to the facility will be limited to those suffering from very specific types of mental illness; noted that the purpose of this facility is to teach residents life skills so that they can live in society; explained that there will be strict "house rules" and those who fail to take their prescribed medication as scheduled, or who fail to behave appropriately, will be reported to their respective treating healthcare professional. Mr. Coloma explained that patients will be referred for interview by local reputable health care facilities; provided assurance that potential residents will be fully vetted and interviewed, and personally selected by Mr. Coloma; illustrated an example of the daily structure of activities for residents'; explained the staffing structure of the facilities, including how work shifts will be handled and noting the qualifications of staff members working during a 24 -hour period; noted that he is contracting with local mental health care agencies to assist with patients, including developing workshops, group meetings and similar structured support to residents. Mr. Coloma then reviewed the intended renovations to the site, including the perimeter fence; stated that residents will be allowed to come and go freely; in response to concerns regarding school children walking to and from school, offered to post staff members in the front to monitor and ensure safety. Mr. Coloma concluded his presentation and offered to answer questions of Council. In response to Mayor Pro Tern Baca's inquiry, Mr. Coloma stated that, as long as the resident is following the house rules, is being respectful to home and community, there is no limitation set; he also confirmed that the home will be a coed facility. In response to Councilmember Pacheco's inquiry, Mr. Coloma confirmed that cameras will be installed throughout the facility and that there will be staff monitoring cameras at all times; noted that, due to advanced technology, response to any issues can be addressed quickly; also explained that some staff members will require licensing and experience requirements while other staff members will require a certain amount of experience, but also that training will be provided to ensure staff is fully educated and responsible. With the conclusion of the presentation, Mayor Lozano opened Public Communications. 3. R -1 2nd DWELLING UNIT DEVELOPMENT STANDARDS - Community Development This item was pulled from the agenda and will be heard on or after April 15, 2015. Page 4 of 6 ADJOURNED OPEN SESSION With the conclusion of the Wayne Manor Adult Care Center presentation, Council adjourned the Open Session/Study Session. A motion was made by Lozano, seconded by Pacheco, and carried (3 – 0 – 2, Councilmembers Rubio and Garcia absent) to adjourn the meeting. RECONVENED TO CLOSED SESSION Council reconvened Closed Session at 8:55 p.m. 1. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: Silva v City of Baldwin Park, Case Number: Claim Nos. 0001 -2004- 00050; 00059; and 00061 Case Name: City of Baldwin Park v. City of Irwindale, Case Number: BS152919 Case Name: Eastern Keystone v. City of Baldwin Park, Case Number: BS150623 2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): One (1) 3. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: Agency designated representatives: Shannon Yauchzee; Jimmy Gutierrez Employee Organizations: General Unit of Maintenance Employees, SEIU Local 721; Police Officer Association; Professional and Technical Employees Association; Clerical Employees Association; Police Management Employees Association; Classified Confidential Employees Association; Classified Management Employees Association Unrepresented Emplovee(s): City Planner; Housing Authority Manager; Community Development Director; Human Resource Manager; Police Chief; Finance Director; Public Works Director; Recreation and Community Services Director 4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code Section 54956.8 Property: APN #8554-001-913, located generally on Bogart Ave at E Pacific Ave Agency negotiators: Shannon Yauchzee, Robert N. Tafoya, Marc Castagnola Negotiating parties: Los Angeles Regional Interoperable Communications System Authority (LA-RICS) Under negotiation: Terms and price Page 5 of 6 REPORT ON CLOSED SESSION Mayor Lozano stated that noreportable action was taken. ADJOURNMENT There being no further business, the meeting adjourned m[S:O7p.m. Alejandra Avila, City Clerk' Manuel Lozano, Mayor Page 6 of 6 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING APRIL 1, 2015,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:03 p.m. INVOCATION The invocation was provided by Councilmember Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Ricardo Pacheco Council Member Monica Garcia (Arrived at 7:20 p.m.) nn ., - Pro Cruz .... Mayo Pro em Cruz Baca Mayor Manuel Lozano MEMBERS ABSENT: Council Member Susan Rubio REPORT ON CLOSED SESSION Mayor Lozano stated that no reportable action was taken but that Council would reconvene in Closed Session following the adjournment of the Regular Meeting. ANNOUNCEMENTS Mayor Lozano announced, as required by Government Code section 54954.3, that members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Councilmember Pacheco took a moment to congratulate Chief of Police Michael Taylor for obtaining his Doctorate; noted that March 31 st was Caesar Chaves Day; commented on Captain David Reynoso's new position with the City of El Monte. Mayor Pro Ten Baca asked that this evening's meeting be closed in memory of Ysidoro "Choro" Burrola, father of the former Mayor of Irwindale, who passed away at the age of 87; extended condolences to his family and all who knew him. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS • Presentation of a Proclamation Recognizing April as Donor Awareness Month. Mayor Lozano proclaimed April to be Donor Awareness Month and recited the Proclamation of Recognition. • Presentation of Certificates of Recognition to Maria Gonzalez and Alfredo Orozco in recognition of their being awarded the CCPHA 2014 Guardians of Health Award. Mayor Lozano, along with Christina Cardenas of the Center for Public Health Advocacy, presented awards to Maria Gonzalez and Alfredo Orozco for their dedication to educating the citizens of Baldwin Park on the importance of maintaining a healthy lifestyle. Presentation of Certificate of Recognition to the Tuff Kidz Wrestling Club in honor of its success at the 2015 CAGWA -SC League Championship and USA State Tournament. Mayor Lozano presented Certificates of Recognition to the members and coaches of the Tuff Kidz Wrestling Club in honor of their many successes but state -wide and nationally. Presentation of a Plaque Captain David R. Reynoso in recognition of his years of service with the City of Baldwin Park Police Department. Chief of Police Michael Taylor presented a Plaque in Recognition of Captain David R. Reynoso 's 7.11-5 11 ears of Service with the Baldwin ar o lie Department and to congratulate him for his appointment to as Chief of Police for the City of El Monte. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:58 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Rafael Gonzalez, President of the Baldwin Park Library, provided a brief update on the latest activities at the library; announced that a new Children's Librarian has started with the library, Angie Macias, and that the story time schedule has been expanded; also announced a fundraiser hosted by the Friends of the Baldwin Park Library. Marianna Lev, Baldwin Park resident, extended congratulations to all of the members of the Tuff Kidz Wrestling Team; also congratulated Captain Reynoso on his new position and wished him the very best. Jesse Marcia, resident in La Puente, sought assistance from Council regarding Shire Park which is in the jurisdictions of Baldwin Park; stated that the park is in dire need of maintenance and that he has made repeated attempts to have the matter addressed; noted that all of the security lighting is in disrepair and that there is a serious problem with vagrants and suspicious persons loitering in the park at all hours of the night; asked that police presence be increased and that a maintenance crew be dispatched to make the necessary maintenance and repairs. Page 2 of 7 Al Luna, Baldwin Park resident, called for the resignation of Mayor Lozano, Councilmember Monica Garcia and Councilmember Ricardo Pacheco because the voted on the Montebello Project; opined that the Montebello project will not bring in any revenues; continued to scold the Mayor and Councilmembers. Thomas Kerri, former Baldwin Park resident, commented on another citizen who actively engages the City in a negative manner. John Rios, Baldwin Park resident, expressed thanks to Director of Public Works Dan Wall for his responsiveness to matters that are brought to his attention; noted that he recently took pictures of excess water runoff at Walnut Creek and Baldwin Park Blvd, noting that he spoke to the media (Channel 5) and indicated that the Upper San Gabriel Valley [Water District] is failing to do anything about this runoff; also noted that he hs sent those pictures to the Governor's Office for a response; stated that he will also be contacting Senator Ed Hernandez and Assemblyman Roger Hernandez to bring this to their attention; suggested that the Parks Commission Meeting hours be changed from 5:00 p.m. to 6:00 p.m. to make attendance easier for those who work; also stated that he has drafted a Little League Rules of Conduct booklet for play grounds and parks. Seeing no others wishing to speak, Public Communications closed at 8:16 p.m. CONSENT Mayor Lozano requested that Item No. 5 be taken separately for discussion. Mayor Pro Tern Baca requested that Item No. 6 be taken separately for discussion. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1, Councilmember Rubio absent) to ratify the attached Warrants and Demands Register. Ayes: Baca, Garcia, Lozano, Pacheco Noes: None. Abstain: None. Absent: Rubio 2. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of September 5, 2012, for the City Council Special and Regular Meetings. B. Meeting Minutes of September 19, 2012, for the City Council Special and Regular Council Meetings and the Housing and Finance Authority Meetings. C. Meeting Minutes of March 19, 2015, for the City Council Special and Regular Council Meetings and the Housing and Finance Authority Meetings A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1, Councilmember Rubio absent) to receive and file the Meeting Minutes. Ayes: Baca, Garcia, Lozano, Pacheco Noes: None. Abstain: None. Absent: Rubio Page 3 of 7 3. CONDUCT A SECOND READING, BY TITLE ONLY AND WAIVE FURTHER READING, AND FOLLOWING SUCH READING, ADOPT ORDINANCE NO. 1373, ENTITLED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING TITLE IX, CHAPTER 97, BY ADDING A SECTION 97.023, "STREET CUT MORATORIUM" TO THE CITY OF BALDWIN PARK MUNICIPAL CODE TO ESTABLISH A STREET CUT MORATORIUM ON NEWLY PAVED STREETS" Staff recommends that Council conduct the second reading by title only, and waive further reading, of Ordinance No. 1373, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING TITLE IX, CHAPTER 97, BY ADDING A SECTION 97.023, "STREET CUT MORATORIUM" TO THE CITY OF BALDWIN PARK MUNICIPAL CODE TO ESTABLISH A STREET CUT MORATORIUM ON NEWLY PAVED STREETS." A/gmpp motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1, C o u n6rllme m bet R%Ablo aWhJ nt) to VW ndU Vt the second reading by title only, and ..salve further reading, of Ordinance No. 1373, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING TITLE IX, CHAPTER 97, BY ADDING A SECTION 97.023, "STREET CUT MORATORIUM" TO THE CITY OF BALDWIN PARK MUNICIPAL CODE TO ESTABLISH A STREET CUT MORATORIUM ON NEWLY PAVED STREETS." Ayes: Baca, Garcia, Lozano, Pacheco Noes: None. Abstain: None. Absent: Rubio 4. APPROVE THE COOPERATIVE TRANSIT ACCESS PASS (TAP) PARTICIPANT AGREEMENT AND THE TAP MOBILE VALIDATOR LICENSE AGREEMENT Staff recommends that Council approve and authorize the Mayor to execute the Cooperative TAP Participant Agreement and the TAP Mobile Validator License Agreement with the Los Angeles County Metropolitan Transportation Authority (LACTMA). A motion was made by Pacheco, seconded by Baca, and carried (4 — 0 — 1, Councilmember Rubio absent) to approve and authorize the Mayor to execute the Cooperative TAP Participant Agreement and the TAP Mobile Validator License Agreement with the Los Angeles County Metropolitan Transportation Authority (LACTMA). Ayes: Baca, Garcia, Lozano, Pacheco Noes: None. Abstain: None. Absent: Rubio 5. APPROVE THE PROPOSAL WITH REVENUE AND COSTS SPECIALISTS, LLC, TO PROVIDE A COMPREHENSIVE FEE STUDY Staff recommends that Council approve the proposal of Revenue and Costs Specialists, LLC, for a comprehensive fee study, direct the City Attorney to prepare the necessary contract, and authorize the Mayor to sign the contract. Page 4 of 7 Mayor Pro Tern Baca asked that this item be taken for separate discussion. During the discussion, she requested that staff meet with an existing contractor The Berkshire Group to discuss the scope of work and obtain a quote for performance of the project. Councilmember Pacheco inquired as to whether a Request For Proposal (RFP) was done in order to contract with the most qualified and cost effective firm; requested that staff obtain at least two other quotes (to compare to the proposal in front of them) prior to presenting a contract for Council approval. Mayor Pro Tern Baca explained that it would be reasonable to meeting with the Berkshire Group since they are currently working with staff to address process efficiency within city operations and that a fee study could reasonably be a component of that. Discussion concluded with direction to staff to meeting with the Berkshire Group while concurrently obtaining quotes from other firms, and to bring back the item for consideration at a future meeting. 6. AN UPDATE ON THE PROPOSED WIRELESS COMMUNICATIONS FACILITY AT 4725 MAINE AVENUE (AMERICAN LEGION HALL; CASE NUMBER: PR 14 -56) Staff recommends that Council receive and file the report. Mayor Lozano pulled this item for discussion and directed City Planner Amy Harbin to provide a status update. Planner Harbin notified Council that, earlier in the day, she had received an email from Verizon Wireless, the company seeking to install the cell tower, which stated that Verizon would be revising their proposal and would be applying to a Conditional Use Permit for the site. With that commitment, Council tabled this item. PUBLIC HEARINGS 7. PUBLIC HEARING REGARDING A REQUEST FOR CONSIDERATION OF A PROPOSED AMENDMENT TO THE CITY'S MUNICIPAL CODE (SIGN REGULATIONS) ADDING DEVELOPMENT STANDARDS FOR ELECTRONIC READER BOARD SIGNS AND TEMPORARY SIGNAGE FOR NEWLY ESTBLISHED BUSINESSES (LOCATION: COMMERCIAL, INDUSTRIAL, AND MIXED USE ZONES PROPERTIES; APPLICANT CITY OF BALDWIN PARK; CASE NUMBER: AZC -175) Staff and the Planning Commission recommend that Council open the public hearing and following the public hearing: 1) Adopt Resolution No. 2015 -051 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING AND ADOPTING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR AN AMENDMENT TO THE CITY'S MUNICIPAL CODE ADDING DEVELOPMENT STANDARDS FOR ELECTRONIC READERBOARD SIGNS AND TEMPORARY SIGNAGE FOR NEWLY ESTABLISHED BUSINESSES (APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AZC- 175);" and 2) Introduce for first reading, by title only and waive further reading, Ordinance No. 1371, entitled "AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTIONS 153.170.060.A AND B AND 153.170.090, ADDING Page 5 of 7 SECTIONS 153.170.060.0 AND 153.170.090.C, AMENDING TABLE 153.170.080, RELATING TO ELECTRONIC READERBOARDS AND TEMPORARY SIGNAGE FOR NEWLY ESTABLISHED BUSINESSES." A motion was made by Lozano, seconded by Baca, and carried (4 — 0 — 1, Councilmember Rubio absent) to: 1) Adopt Resolution No. 2015 -051 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING AND ADOPTING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR AN AMENDMENT TO THE CITY'S MUNICIPAL CODE ADDING DEVELOPMENT STANDARDS FOR ELECTRONIC READERBOARD SIGNS AND TEMPORARY SIGNAGE FOR NEWLY ESTABLISHED BUSINESSES (APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AZC- 175);" and 2) Introduce for first reading, by title only and waive further reading, Ordinance No. 1371. entitled "AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTIONS 153.170.060.A AND B AND 153.170.090, ADDING SECTIONS 153.170.060.0 AND 153.170.090.C, AMENDING TABLE 153.170.080, RELATING TO ELECTRONIC READERBOARDS AND TEMPORARY SIGNAGE FOR NEWLY ESTABLISHED BUSINESSES." Ayes: Baca, Garcia, Lozano, Pacheco Noes: None. Abstain: None. Absent: Rubio 8, PUBLIC HEARING REGARDING A REQUEST FOR CONSIDERATION OF A PROPOSED AMENDMENT TO THE CITY`S GENERAL PLAN TO ADOPT A NEW HEALTH AND SUSTAINABILITY ELEMENT AND ADOPTION OF THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT (LOCATION: CITYWIDE; APPLICANT CITY OF BALDWIN PARK; CASE NUMBER: AGP -117) Staff and the Planning Commission recommend that Council open the public hearing and following the public hearing Adopt Resolution No. 2015 -064 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND APPROVING A HEALTH AND SUSTAINABILITY ELEMENT FOR THE GENERAL PLAN (APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AGP -117). City Planner Amy Harbin provided a narrative of the Staff Report and offered to respond to any questions of Council. There being none, Planner Harbin concluded her presentation. Mayor Lozano opened the Public Hearing at 8:30 p.m., inviting those wishing to speak in favor of the item. Seeing no one wishing to speak in favor, Mayor Lozano invited those wishing to speak in opposition of the item. Seeing on one wishing to speak in opposition, Mayor Lozano closed the Public Hearing at 8:30 p.m. A motion was made by Lozano, seconded by Garcia, and carried (4 — 0 — 1, Councilmember Rubio absent) to adopt Resolution No. 2015 -064 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT Page 6 of 7 AND APPROVING A HEALTH AND SUSTAINABILITY ELEMENT FOR THE GENERAL PLAN (APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AGP -117). Ayes: Baca, Garcia, Lozano, Pacheco Noes: None. Abstain: None. Absent: Rubio REPORTS OF OFFICERS 9. SELECTION OF PRINTING OPTIONS AND AWARD OF CONTRACT FOR PRINTING OF THE BALDWIN PARK NOW Staff recommends that Council: 1. Award the contract for the printing of the Baldwin Park NOW to iColor Printing & Mailing for a period of one year; and G. Select printing option fob spel,�flcatfon5; and 3. Select printing frequency; and 4. Authorize the Mayor to execute the associated agreement. Director of Parks and Community Services Manny Carrillo provided a brief summary of the item before Council and the available options for the printed media in question; stated that each of the printed media was priced differently according to type of paper, size, and frequency. Discussion ensued and Council decided to hold this item, directing staff to obtain additional quotes for the printing and distribution CerviceC for various vendors, and bring the additional quotes back to Council for consideration at a future meeting. 10. DISCUSSION ON RESTORING PREVIOUS CITY EVENTS Staff recommends that Council provide direction to staff of which events to implement and return with the appropriate funding and allocations. Council directed that this item be pulled and brought back at a future meeting at Council's discretion. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:41 p.m. Mayor Manuel Lozano, Mayor Alejandra Avila, City Clerk F-Al NN: 00:4 7i Page 7 of 7 MINUTES BALDWIN PARK HOUSING AUTHORITY SPECIAL MEETING APRIL 1, 2015,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 8:41 p.m. ROLL CALL PRESENT Council Member Ricardo Pacheco Council Member Monica Garcia Mayor Pro Tern Cruz Baca Mayor Manuel Lozano ABSENT: Council Member Susan Rubio PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 8:44 p.m. and seeing no one wishing to speak, Public Communications closed at 8:45 p.m. CONSENT CALENDAR NONE. PUBLIC HEARING 1. PUBLIC HEARING REGARDING THE BALDWIN PARK HOUSING AUTHORITY'S CAPITAL FUND PUBLIC HOUSING AGENCY 2015- 2019 FIVE YEAR PLAN (PHA) AND FISCAL YEAR 2015-2016 ANNUALPLAN Staff recommends that the Housing Board conduct the public hearing and following the public hearing: 1) Approve and adopt the Capital Fund Public Housing Agency (PHA) Five Year Plan and FY 2015-2016 PHA Annual Plan which includes the Enterprise Income Verification (EIV) and the Violence Against Women Act (VAWA) Policies; and 2) Approve and adopt Resolution No. HA2015-004, entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE PUBLIC HOUSING 2015-2019 FIVE YEAR PLAN AND ANNUAL AGENCY PLAN FOR FY 2015-2016" Mayor Lozano opened the Public Hearing at 8:47 p.m. and invited those wishing to speak in favor of the item to be heard. Seeing no one wishing to speak, Mayor Lozano invited those wishing to speak in opposition of the item to be heard. Seeing no one wishing to speak, Mayor Lozano closed the Public Hearing at 8:47 p.m. A motion was made by Lozano, seconded by Garcia, and carried 4 — 0 — 1 (Councilmember Rubio absent) to: 1) Approve and adopt the Capital Fund Public Housing Agency (PHA) Five Year Plan and FY 2015-2016 PHA Annual Plan which includes the Enterprise Income Verification (EIV) and the Violence Against Women Act (VAWA) Policies; and 2) Approve and adopt Resolution No. HA2015-004, entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE PUBLIC HOUSING 2015-2019 FIVE YEAR PLAN AND ANNUAL AGENCY PLAN FOR FY 2015-2016" AYES: Baca, Garcia, Lozano, NOES: None. ABSTAIN: None. ABSENT: Rubio ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:48 p.m. Mayor ATTEST: City Clerk ITEM NO. MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING APRIL 6, 2015, 5:30 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 5:40 p.m. ROLL CALL PRESENT: Mayor Pro Tern Cruz Baca Councilmember Monica Garcia Mayor [Manuel Lozano Councilmember Susan Rubio ABSENT: Councilmember Ricardo Pacheco PUBLIC COMMUNICATIONS Maynr I n7nnn opened Public CommuniratinnG at 5 :42 p.m. Greg Tuttle, Baldwin Park business owner, voiced his discontentment with the ongoing labor negotiations; opined that the fact that the process is dragging o. � indicates that there are internal problems; implied that it appears that certain Councilmembers are trying to make compensation promises that will result in a need to raise taxes later; pointed out that a consultant who specializes in labor negotiations should have been hired a long time ago; demanded that Council stop procrastinating and resolve any internal discontent. Al Luna, Baldwin Park resident, stated that everyone needs to work together and that Council is charged with representing the entire community and not a select few; claimed that nothing is getting done and that there needs to be collaboration in solving problems; opined that, rather than promoting and giving a raise to an individual, the funds should be shared amongst more staff member; claimed that the City is making decisions with fiscal impact and then passing on the bill to the residents. Seeing no others wishing to speak, Mayor Lozano closed Public Communications at 5:46 p.m. OPEN SESSION /STUDY SESSION None. Page 1 of 2 ADJOURNED CLOSED SESSION Council Closed Session at 5:48 p.m. 1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: Agency designated representatives: Shannon Yauchzee; Jimmy Gutierrez Employee Organizations: General Unit of Maintenance Employees, SElU Local 721; Police Officer Association; Professional and Technical Employees Association; Clerical Employees Association; Police Management Employees Association; Classified Confidential Employees Association; Classified Management Employees Association Unrepresented Employee(s): City Planner; Housing Authority Manager; Community ne"�I---ent Director; Hit— Resource Manager; Police Chief; Finance L."-V"1WV111 LWI I lul f 1Q1 I I I Jw �J W.-- –1. Finance 1 1�� �11 ��Lw. Public Works Director; Recreation and Community Services Director REPORT ON CLOSED SESSION Mayor Lozano stated that no reportable action was taken. An 1f%URN RACKIT There being no further business, the meeting adjourned at 6:50 p.m. ATTEST: Alejandra Avila, City Clerk APPROTED: Manuel Lozano, Mayor Page 2 of 2 ITEM NO. 3 Honorable Mayor and City Councilmembers Craig A. Graves, Director of Financ April 15, 2015 TREASURER'S REPORT — FEBRI ARY 2015 SUMMARY Attached is the Treasurer's Report for the month of February 2015. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's investment Policy and the California Government Code. FISCAL IMPACT None. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for February 2015. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. TO: HUB OF FROM: THE U T SAN GABRIEL n DATE: VALLEY' SUBJECT: 'Zb JAW ITEM NO. 3 Honorable Mayor and City Councilmembers Craig A. Graves, Director of Financ April 15, 2015 TREASURER'S REPORT — FEBRI ARY 2015 SUMMARY Attached is the Treasurer's Report for the month of February 2015. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's investment Policy and the California Government Code. FISCAL IMPACT None. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for February 2015. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 2/28/2015 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.27% Varies Varies 25,109,025.83 25,109,025.83 25,109,025.83 25,109,025.83 Housing Authority 0.27% Varies Varies 18,050.50 18,050.50 18,050.50 18,050.50 25,127,076.33 25,127,076.33 25,127,076.33 25,127,076.33 Fiscal Agent Funds - City Varies Varies Varies 2,222,617.66 2,222,617.66 2,222,617.66 2,222,617.66 Fiscal Agent Funds - Successc Varies Varies Varies 3,181,589.50 3,181,589.50 3,181,589.50 3,181,589.50 $ 30,531,283.49 $ 30,531,283.49 5,404;207.16 $ 30,531,283.49 Total Investments $ 30,531,283.49 Cash City Checking 11,694,537.67 City Miscellaneous Cash 164,46i.i 7 Comm. Develop. Comm. 0.00 Successor Agency 2,184;860.69 Housing Authority 102,787.48 Financing Authority 0.00 Total Cash 14,146,647.01 Total Cash and Investments $ 44,677;930.50 Schedule of Cash and investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of February 2015 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Finan Y ITEM NO. STAFF REPORT�� 4 TO: Honorable Mayor and City Councilmembers FROM: Marc Castagnola, AICP, Director of C, mnpunity Development M Amy L. Harbin, AICP, City Pla ne DATE: April 15, 2015 SUBJECT: Second reading of Ordinance 1371, an amendment to the City's Municipal Code (Sign Regulations) adding development standards for electronic reader board signs and temporary signage for newly established businesses (Location: Commercial, Industrial and Mixed Use zoned properties; Applicant: City of Baldwin Park; Case Number AZC -175) SUMMARY This report requests City Council approval of Ordinance 1371, amending Sections 153.170.060.A and B and 153.170.090, adding Sections 153.170.060.0 and 153.170.090.C, and amending Table 153.170.080, relating to electronic reader board and temporary signage for newly established businesses. FISCAL IMPACT There is no fiscal impact associated with this item. RECOMME� ""ATI 0N Staff recommends that the City Council adopt Ordinance 1371 on second reading, read by title only, and waive any further reading thereof. BACKGROUND This Ordinance was introduced at the City Council meeting on April 1, 2015 for first reading, and at that meeting Ordinance 1371 was approved by the City Council. This Ordinance amends Sections 153.170.060.A and B and 153.170.090, adds Sections 153.170.060.0 and 153.170.090.C, and amends Table 153.170.080. ATTACHMENTS #1, Ordinance 1371 1`1 ORDINANCE NO. 1371 AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTIONS 153.170.060.A AND B AND 153.170.090, ADDING SECTIONS 153.170.060.0 AND 153.170.090.C, AMENDING TABLE 153.170.080, RELATING TO ELECTRONIC READERBOARDS AND TEMPORARY SIGNAGE FOR NEWLY ESTABLISHED BUSINESSES. WHEREAS, signs located within the City can provide a reliable means of advertising for a business, they also can be detrimental to the safety, aesthetics and general welfare of the community without development standards; WHEREAS, owners of newly established businesses sometimes experience a hardship given the current temporary sign development standards including type of sign, size of sign, and duration; and WHERAS, larger businesses with three (3) or more acres, along major thoroughfares would desire alternatives to standard static signs to promote their business within the City of Baldwin Park; and WHEREAS, the overall intent of proposed amendments is to provide additional support for existing and newly established businesses and larger businesses and not circumvent, the intent subchapter 153.170 relating to urban design, vehicular and pedestrian safety, visual quality -, and communication. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The foregoing recitations are hereby adopted by the City Council as findings. Based on those findings, the City Council determines the public health, safety and general welfare of the City of Baldwin Park, its residents, property owners, businesses and visitors can be enhanced by amending the Baldwin Park Municipal Code (BPMC) to allow electronic readerboard signs with development standards and additional development standards for temporary signs for newly established businesses; and it is in the best interest of the community to amend the BPMC accordingly. SECTION 2. Based on the foregoing findings and determinations, the BPMC Section 153.170.060.A and B are amended to read as follows: § 153.170.060 — Temporary Signs A. Permitted Temporary Signs. Temporary commercial signs for a business grand opening or advertising of a special product, sale or event may be permitted on the site of the business to which the message pertains. The following types of temporary signs are permitted under such circumstances, provided they comply with the applicable standards provided in subsection B or C below: 1. Banners not exceeding 50 square feet per banner, except as provided in Subsection C below. 2. Inflatable signs not exceeding 50 feet in height. 3. Pennants, with the area on which the pennants are located not permitted to exceed 15 percent of the square footage of the lot upon which they are located. B. Standard for Temporary Signs: Such temporary signs shall comply with the following standards: 1. Maximum number. A maximum of 1 temporary sign may be displayed for each business at any given time, except as provided in Subsection C below. 2. Maximum duration. Each temporary promotional sign may be displayed for a maximum of 30 consecutive days, except as provided in Subsection C below. Temporary signs may be displayed up to 4 nonconsecutive times within a i month period. 3. Maximum sign area. The combined maximum aximum sign area of all temporary signs on site shall not exceed 50 square feet, except as provided in Subsection C below. 4. Location and attachment. Temporary signs shall be attached to the main building wall or fence and shall not extend above the roofline or height of the wall or fence on which they are located, except as provided in Subsection C below. 5. Balloons. Balloons shall not be used in conjunction with any temporary sign. 6. Attachment and illumination. Temporary signs shall not be freestanding (except as provided in Subsection C below) or illuminated. 7. Safety and maintenance. Temporary signs shall be kept in a safe and presentable condition. SECTION 3. Based on the foregoing findings and determinations, the BPMC Section 153.170.090 is amended to read as follows: § 153.170.090 — Sign Regulations for Specific Land Uses or Sign Types Ordinance 1371 - Page 3 In addition to other standards set forth in this subchapter, the following land uses or sign types are subject to the following regulations: SECTION 4. Based on the foregoing findings and determinations, the BPMC is amended to add Section 153.170.090.C, to read as follows: C. Electronic Readerboard Signs. 1. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by electronic processes or by remote control. 2. Applicability and Review. Electronic Readerboard Signs are allowed, Subject to approval of a Conditiol tal Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C -2, F -C, I -C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and /or monument signage permitted on -site. a. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. 3. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the conditional use permit process. 4. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a minimum of two (2) seconds and a maximum of five (5) seconds. 5. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate through the conditional use permit process. 6. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the conditional use permit process. 7. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: a. Automatic dimming controls shall be installed, either by photocell Ordinance 1371 - Page 4 (hardwired) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. b. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the conditional use permit process. C. Sign illumination during nighttime hours may not exceed a maximum luminance level of 750 cd /m2 or Nits, regardless of the method of illumination. d. Electronic Readerboard Signs with external illumination, whether the lighting is mounted above or below the sign face or panel, shall fully shield all lighting fixtures or luminaries. SECTION 5. Based on the foregoing findings and determinations, the BPMC Table 153.070.080 is amended to read as follows: Table 153.170.080 Sign Regulations by Zone'. Maximum Maximum Maximum Zane Sign Type Number Sign Area Height Notes R -G and Monument 1 24 sf 4 ft R -3 Wall 1 36 sf 4 ft C Monument 1 per frontage 32 sf 6 ft -1 Wall 1 or more 50 sf 4 ft Monument 1 per frontage 64 sf 12 ft In lieu of a monument sign, C-2, an Electronic Readerboard F -C, Sign may be permitted, I -C, subject to approval of a without Conditional Use Permit and freeway Design Review, provided frontage the sign complies with the provisions outlined in §153.170.90.C. Wall 1 or more 2 sf of sign area per 6 ft linear foot of primary building frontage Secondary 1 or more 1 sf of sign area per 4 ft Wall linear foot of primary building frontage Ordinance 1371 - Page 5 Table 153.170.080 Sign Regulations by Zone Maximum Maximum Maximum Zone Sign Type Number Sign Area Height Notes Freestanding 1 1 sf of sign area per 1 80 ft 1. A maximum of 1 linear foot of street freestanding sign is frontage permitted for lots with less than 800 linear feet of street frontage. One additional freestanding sign is permitted for lots with more than 800 linear C -2, F- feet of street frontage. For C, I -C, this purpose, a commercial with center is considered a freeway single lot. frontage 2. Additional sign face area for monument signs may be granted in lieu of use of freestanding signs, per criteria established by the Director of Community Development. 3. In lieu of a freestanding sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.90.C. Monument 1 40 sf 20 ft In lieu of a monument sign, an Electronic Readerboard I Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §153.170.90.0. Ordinance 1371 - Page 6 Table 153.170.080 Sign Regulations by Zone Maximum Maximum Maximum Zone Sign Type Number Sign Area Height Notes Wall 1 or more 1 sf of sign area for 6 ft each linear foot of primary building frontage SECTION 6. This ordinance shall go into affect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of April, 2015 MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on April 1, 2015. Thereafter, said Ordinance No. 1371 was duly approved and adopted at a regular meeting of the City Council on April 15, 2015 by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: ABSTAIN: COUNCILMEMBER: ALEJANDRA AVILA, CITY CLERK X41 THE .SAN :GABRJEL ,a VAIIEY �0 ti h ITEM NO. TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer DATE: April 15, 2015 SUBJECT: SUPPORT OF ASSEMBLY BILL 857, THE CALIFORNIA CLEAN TRUCK ACT SUMMARY This report request support for Assembly Bill (AB) 857 which would expand incentives to support deployment of clears and low carbon heavy -duty vehicles involved in goods movement, thereby providing an immediate and cost - effective solution to reduce emissions, and improve air quality and public health. This bill would also support a transition to sow carbon transportation technologies to address C1i�i�atC Change JeT rise iong-teriii. FISCAL IMPACT There is no fiscal impact associated with this item. LEGAL REVIEW None required. RECOMMENDATION It is recommended that the City Council authorize the Chief Executive Officer to send letters in support of AB 857. BACKGROUND The Gas Company has asked Cities to support this bill as its approval would help clean up air along truck corridors. Baldwin Park is situated adjacent to major freeways and truck routes and air quality would likely benefit from the passage of this bill. Specifically, AB 857 would 1) Amend SB 1204 (2014) by extending the sunset date 5 years to 2023 and increasing the amount of dollars available for deployment from 20% to 80 %, or $100 million dollars, whichever is greater; 2) Direct funding to support the commercial deployment of existing zero- and near -zero emission heavy -duty truck technology that meets or exceeds an emission standard of 0.02 grams per brake horsepower - hour Oxides of Nitrogen under the existing Optional Low NOx Standard regulation; and 3) Define "Heavy -duty truck" as vehicles that have a gross vehicle weight rating (GVWR) of 26,001 pounds or more. ALTERNATIVES The City Council may choose to direct staff remain neutral and monitor this bill further. ITEM NO. c���"�?'� TO: Honorable Mayor and Members of the City Council HUB dF rHE FROM: Manuel Carrillo Jr., Director of Recreation & Community Servic `; SAN GABR1EL ' y�o DATE: April 15, 2015 AL „LEY ;: n0.h SUBJECT: APPROVAL OF AN AGREEMENT WITH CABALLERO PRODUCTIONS, INC. FOR FAMILY CIRCUS TENT SHOW SUMMARY This staff report requests City Council approval of an Agreement with Caballero Productions, Inc. to provide circus tent shows from April 17 to April 27, 2015. It is anticipated that the City will generate approximately $11,000 from ticket sales and food concession towards the City's general fund. RECOMMENDATION Staff recommends the City Council approve the attached agreement and authorize the Mayor to execute the necessary documents. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. BACKGROUND Over the last decade, staff have been approached by various circus companies to utilize space in the City for their circus shows. Staff feels comfortable recommending Caballero Productions dba Circo Hermanos Caballero to bring a circus show to the City. Caballero Productions has offered to make the circus shows a fundraiser opportunity for the city. The proposed revenue is similar to those amounts generated from the Celebrate Baldwin Park carnival. Caballero Productions is proposing to run a 10 day show from April 17 to April 27, 2015. In addition, Caballero Productions will handle all promotional flyers, portable restrooms and will provide 1,300 children's tickets. Tickets will be distributed to deserving children through the schools, youth groups and City Council. Unlike other circus shows, Circo Hermanos Caballero offers a more acrobatic performance similar to Cirque du Soled with minimal use of animals. Throughout the production, the Ringmaster interacts with the audience in English and Spanish. Under the proposed Agreement, Caballero Productions has agreed to a $10,000 flat rate, of which $5,000 is due immediately if Council should approve the attached agreement. The balance due will be paid 5 days after the circus closes. The City will also receive a 5% compensation for ticket sales above $100,000 and $1,000 from food concession sales or a 10% of gross sales, whichever is greater. Caballero Productions will provide an insurance policy naming the City as additionally insured in the amount of $5 million dollars. Furthermore, Caballero Productions will pay for all security during the event. The agreement includes 1,300 children's tickets valid for any show date in Baldwin Park. ALTERNATIVES There are no viable alternatives not to approve this agreement. All alternatives are included in this staff report. ATTACHMENT 1) Agreement THIS AGREEMENT is made and entered into this 15th day of April, 2015 by and between the City of Baldwin Park, a general law city (hereafter "CITY ") and Caballero Productions, Inc. DBA Circo Hermanos Caballero, a Nevada corporation (hereafter "LICENSEE "). The parties hereto do agree as follows: 1. This Agreement is made and entered into with respect to the following facts: (a) CITY is desirous of conducting a Circus Family Tent Show on Friday, April 17th through Monday, April 27, 2015 inclusive (the "Circus "); and (b) As entertainment for the Family Circus Tent Show, CITY is desirous of featuring a Circus, to consist of circus performers acts, animals, food purveyors, and other entertainment common to community big top tent (the "Circus "); and (c) CITY has determined LICENSEE is qualified person to provide such services; and (d) LICENSEE has agreed to provide such services pursuant to the terms and conditions set forth in this Agreement; and (e) T he City Council of CITY has determined the public interest, convenience and necessity require the execution of this Agreement. 2. TIMING FOR CIRCUS, The Circus shall be conducted commencing on Thursday. April 17, 2015 through Monday, April 27, 2015; two hour shows as follows; Monday through Friday 7:30PM , Saturdays 4:30PI`V1 and 7 :30PM, Sundays 2:30PM, 4:30PM and 7:30PM. 3. SITE. (a) CITY shall be responsible for providing the site for the conduct of the Circus, which shall be on that certain real property described as follows: Morgan Park, Athletic Field and the City parking area on Ramona Boulevard, the latter of which is to be used only for parking of LICENSEE'S and LICENSEE'S officer, employees', contractor's and agents' vehicles while conducting business for the Circus, as identified more specifically in the attached Exhibit A. LICENSEE is responsible for restroom facilities, including portapotties on the site, and rubbish dumpster and removal as necessary for the operations of the Circus and Family Circus Tent Show. (b) LICENSEE shall be responsible for securing and insuring any additional property as necessary for staging and parking needed for the operation of the Circus. 4. LICENSEE shall be responsible for obtaining all permits and licenses required for the conduct of the Circus in a timely fashion. Copies of such permits and licenses shall be delivered to CITY within 24 hours after their approval and no less than 48 hours before the Circus is supposed to start as indicated in Section 2 above. 5. LICENSEE shall also provide at its sole expense: (a) all costs of transportation, lodging and other necessary facilities, food and compensation for all crews necessary to facilitate the conduct of the Circus. Such crews shall include sufficient management staff during the Circus -hours to be reasonably available to CITY; and (b) all Circus equipment and accessories thereto, including an independent electrical power supply from LICENSEE'S generators; and Page 1 of 4 (c) advertising for the Circus and Family Circus Tent Show, including, but not limited to Electronic Media, Spanish Radio, sending out 200 personalized event posters describing the event and special promotion activities through area businesses; and (d) provide all ticket sellers necessary for the Circus; and (e) provide 1,300 complimentary children tickets to be used at performances throughout the scheduled event dates. It is intended LICENSEE shall provide a full - service Circus as a part of the Family Circus Tent Show, which shall consist of the entertainment as described above. 6. FOOD AND BEVERAGE SALES. LICENSEE will provide and operate all food and beverage booths. LICENSEE will obtain all permits as required by County of Los Angeles Health Department requirements. 7. SECURITY. Security for the Family Circus Tent Show shall be provided by LICENSEE as determined by, and in accordance with, the recommendations of CITY'S Police Chief. 8. PREPARATION AND CLEANUP. LICENSEE shall have a cleanup crew that will clean the surrounding areas on event location and at the close of the event. LICENSEE shall also remove any of LICENSEE's equipment from the site at the close of the event. LICENSEE shall be responsible for any and all damage to grounds, pavement or facilities caused by LICENSEE, his employees, officers, agents or sub - Licensees. 9. SUB - LICENSEES. LICENSEE shall have the right to a sub - License to one or more a qualified persons, or entities, approved in advance b CI T Y, for the purpose of providing the Circus. p pP Y p p P- 9 10. LIABILITY INSURANCE. LICENSEE shall provide direc ±ly, and /or through its Sub - Licensees, liability insurance covering all of the activities to be conducted at the Family Circus Tent Show, save and except those activities provided by CITY other than security. LICENSEE shall provide the Proof of Insurance, as defined below, as approved by the Chief Executive Officer of CITY and in amounts and in coverage of at least $5,000,000 general liability combined single -limit per occurrences for bodily injury, personal injury and property damage and $3,000,000 Employers Liability per accident. All such policies shall contain endorsements, which name CITY and its officers, employees and agents as additional insured on such policies. LICENSEE shall file with CITY the following which shall be defined as the Proof of Insurance: (i) an Endorsement and a Certificate of Insurance evidencing the existence of all required insurance coverage prior to April 9, 2015 and (ii) Such endorsements and certificates shall provide that neither substantial alteration of the coverage or cancellation of the coverage shall be valid except upon 96- hours' prior written notice to CITY by the carrier or carriers, the insurance provided shall be primary and any other insurance CITY may have will be non - contributing. 11. INDEMNIFICATION. To the fullest extent permitted by the law, LICENSEE agrees to indemnify, defend and hold harmless CITY, and its officers, agents and employees, from all liability: (a) on account of any and all claims under Workers Compensation Acts and other employee or his /her subcontractors' or sublicensees employees arising out of LICENSEE'S activities pursuant to this Agreement; and, (b) on account of any and all claims for damages because of personal injury or death, damage to property, or other obligation(s) directly or indirectly arising out of or attributable to, in whole or part, the performance by LICENSEE or its sublicensees, subcontractors, employees, or agents in the performance of the obligations stated in this Agreement, including, without limitation, reasonable attorneys' fees and court costs incurred by CITY or any of its officers, agents or employees, as well as Page 2 of 4 payment of any final judgment rendered against CITY or any of its officers, agents, or employees resulting from any action for which indemnification is required by this Agreement. 12. INDEPENDENT AGENTS. The parties hereto agree LICENSEE, its agents, employees, consultants, sublicensees, and subcontractors shall act in an independent capacity in the performance of this Agreement, and not as officers, employees or agents of CITY. 13. OTHER INSURANCE COVERAGE. LICENSEE shall maintain in effect all other types of insurance required by law, including specifically, but not limited to, Worker's Compensation coverage. 14. OBLIGATIONS OF LICENSEE. LICENSEE shall require all sublicenses or subcontractors to comply with all terms and obligations of this Agreement, and specifically shall require all sublicensee and subcontractors to maintain all insurance coverage required pursuant to this Agreement, and to provide the same indemnification to CITY and its officers, agents and employees, as is required of LICENSEE. 15. TERMINATION. CITY reserves the right to terminate this agreement, with or without cause, upon 30 -days' written notice to LICENSEE. 16. COMPENSATION. CITY shall be entitled to an amount equal to $10,000 flat rate and a 5% of $100,000 thereafter derived from the operation of the Circus ticket sales. CITY shall be entitled to an amount equal $1,000 or 10% of gross concession sales whichever is greater. Payment is to be delivered to CITY within 5 working days after the conclusion of the Circus. LICENSEE agrees that all gross concession sales shall be open for audit at all times during the event. LICENSEE is solely responsible for administration of the California Sales and Use Tax where applicable. Notwithstanding any other provision, LICENSEE shall be responsible for any costs or fees incurred by the City to collect any unpaid Revenue from LICENSEE. 17. NOTICES. Notices pursuant to this Agreement shall be in writing and shall be personally served or given by mail. Any notice by mail shall be deemed to have been given when deposited in the United States mail, postage prepaid addressed to the party to be served as follows: To CITY: Manuel Carrillo Jr. Director of Recreation & Community Services City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 To LICENSEE: Ruben Caballero President Caballero Productions, Inc. 7820 La Cienega St. Las Vegas, NV 89123 18. ATTORNEY'S FEES. In the event either party hereto fails to comply with any of the terms of this Agreement, and the other party commences legal proceedings to enforce any of the terms of this Agreement or terminate this Agreement, the prevailing party in any such suit shall receive, from the other, a reasonable sum including attorney's fee and costs as may be established by the court. 19. COMPLIANCE WITH APPLICABLE LAW. LICENSEE represents, warrants, and ensures that LICENSEE and its employees, agents, and independent contractors shall comply with all federal, state and local laws and regulations. 20. INDEPENDENT CONTRACTOR. LICENSEE shall act and be an independent contractor and not an agent or employee of the CITY. Nothing herein shall be interpreted to create a partnership or joint venture between LICENSEE and the CITY. Page 3 of 4 ` 21. AUTHORITY TO ENTER INTO AGREEMENT. The signatory on behalf of the LICENSEE represents and warrants that he Or she has the @Uth0rhv to enter and be bound by the hsnns of this 22.E}{TENT OF AGREEMENT. This document n3p[8G8nto the entire integrated agreement between CITY and LICENSEE regarding the subject nnatha[ Of the 2015 Circus and Family Ci[CUS Tent Show and supersedes all prior negotiations, representations Or agreements, either written Or Onai This agreement may be amended only by written instrument signed by both CITY and LICENSEE. |N WITNESS WHEREOF the parties have caused this Agreement tobe executed oafollows: CITY _' _ Manuel Lozano, Mayor ATTEST City Clerk City Attorney DATED: April 15,2O15 Page 4 of 4 F-T v? . . . . . . . . . . . . . L--) cl, �L—arle, Fire QW RV puT �v 0 LL F') DOT v Exq, C: cu C--l. T- EXTr EXIT Restrooms i cr Fire Lane L--) cl, ITEM NO. FISCAL IMPACT There is no fiscal impact to the general fund. RECOMMENDATION Staff recommends the City Council approve the attached agreement and authorize the Mayor to execute the necessary documents. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. BACKGROUND CGI Communications, Inc. produces community videos for municipalities. CGI Communications has agreed to produce these videos at no cost to the City through securing sponsorships from local businesses. Per the agreement, CGI Communications will produce one welcome video and five additional videos to highlight various aspects of the city, contact potential sponsors, and provide a videographer to film the video. CGI will produce, edit, and deliver the videos to the City once they are complete. The City will be responsible for dedicating staff to assist with developing the script and content of the videos as well as post the videos on the City's website. The City will have final say in which videos are produced and -which businesses is sponsoring them. The agreement will remain in effect for three years or until the City provides 30 day notice to terminate the agreement. ALTERNATIVES The alternative would be to not approve this agreement. 1) Agreement The 2015 Community Video Program CGI Communications, Inc. 130 East Main Street, 5th Floor Rochester, NY 14604 (800) 398 -3029 phone (866) 429 -8611 fax Name: Shannon Yauchzee Title: City Manager Address: 14403 East Pacific Avenue City, State, Zip: Baldwin Park, CA 91706 Phone: 626- 813 -5204 Email: syauchzee(&baldwin park. com Website: www.baidwinpark.com This agreement is between CGI Communications, Inc. ( "CGI ") and the City of Baldwin Park(the "City ") and shall remain in effect from the date it is signed by both parties until the third anniversary of the date that the completed and approved Community Video Program is made available for viewing via a link on the www.baidwingark.com homepage, including any alternate versions of your homepage, for viewer access on different devices. During the term of this Agreement, CGI shall: • Produce One Welcome video from your Mayor or other civic leader; • Produce up to five additional videos to showcase various aspects of your community, for a total of (six) 1 minute community highlight videos; • Provide one Community Organizations chapter to promote charities, nonprofits and community development organizations; • Provide script writing and video content consultation; • Have a videographer come to your location to film the videos; • Reserve the right to use still images and photos for video production; Provide all aspects of video production and editing, from raw footage to final video including professional voiceovers and background music; • Provide a final draft of Community Video Program content subject to your approval (up to 3 sets of revisions allowed). Any request for approval of revision, including final draft, shall be deemed approved if no response received by us within thirty (30) days of request; a encoding of into multiple streaming digital formats to play on all computer c Provide our patented Or�eClick'"" Technology ai�u enCu .y v all VIdeCS t.. r•�^� � systems, browsers, and Internet connection speeds; recognized player formats include WindowsMediaO and OuickTimea; • Store and stream all videos on CGI's dedicated server; • Feature business sponsors around the perimeter of video panels; all business sponsors must have a Baldwin Park address in order to participate in the program • Allow businesses to purchase various digital media products and services from CGI and its affiliates; • Have the duration of sponsor participation be one to two years and CGI is solely responsible for sponsorship fulfillment including all related aspects of marketing, production, printing, and distribution; • Facilitate viewer access of the Community Video Program from your website shall be facilitated by CGI, providing HTML source code for a graphic link to be prominently displayed on the www.baidwinl2ark.com website homepage as follows: "Coming Soon" graphic link designed to coordinate with existing website color theme to be provided within 10 business days of execution of this agreement; "Community Video Program " graphic link to be provided to replace the "Coming Soon" link upon completion and approval of videos; • Own copyrights of the master Community Video Program; • Assume all cost for the Community Video Program • Honor any request for termination of sales upon 30 day notice and only if the City continues to provide the Community Video Program linkage from its homepage for the duration of this agreement. Program Add -ons will include: • The code to generate the mobile video responsive layer to play your Welcome video. • CGI will provide the City of Baldwin Park a DVD copy of the videos to utilize for non commercial marketing purposes During the term of this Agreement, the City of Baldwin Park shall: • Provide a letter of introduction for the program on its letterhead; • Assist with the content and script for the Community Video Program; • Grant CGI the right to use City's name in connection with the preparation, production, and marketing of the Program • Display the "Coming Soon" graphic link prominently on the www.baidwinpark.com homepage within 10 business days of receipt of HTML source code; • Display the "Community Video Program" link prominently on its www.baidwinl)ark.com homepage, including any alternate versions of your home page, for viewer access on different devices for the entire term of this agreement; • Ensure that this agreement remains valid and in force until the agreed upon expiration date, regardless of change in administration • Grant full and exclusive streaming all video rights for CGI and its subsidiaries, affiliates, successors and assigns to stream all video content produced by CGI only on Community Video Program • Represent and warrant that any and all photographs, videos, and other content it submits to us for use in any video or other production does not infringe on any third party's copyrighted material, trademark or other intellectual privacy or publicity rights and shall defend and indemnify us from any such claim or action. This Agreement constitutes the entire agreement of the parties and supersedes any and all prior communications, understandings and agreements, whether oral or written. No modification or claimed waiver of any provision shall be valid except by written amendment signed by the parties herein. We, the undersigned, have read and understand the above information and have full authority to sign this agreement.. The City of Baldwin Park, CA Sianature: CGI Communications, Inc_. Name (printed): Name (printed): Nicole Rongo Title: Date Title: Vice President of Marketinq and Acquisitions Date: March 2, 2015 ITEM NO. ..........._._........... TO: Honorable Mayor and City Councilmembers @y FROM: Marc Castagnola, AICP, Community D v lopment Di e�ctc-r— Amy L. Harbin, AICP City Plane _0_P_ .7 DATE: April 15, 2015 SUBJECT: An appeal of the Planning Commission's decision to deny a request for a conditional use permit for the off -site sales of beer and wine (Type 20) in conjunction with a convenience store - ursuant to Section 153.120.050.A.1 :n the City's M'.:nicipal Code. (Location: 3160 Baldwin Park Boulevard; Applicant: Bob Abbott with Stantee Architecture, representing Chevron Corporation; Case Number: CP -818.) SUMMARY Originally presented at the March 18, 2015 City Council meeting, this report represents an appeal of the Planning Commission's decision to deny a conditional use permit for the off -site sales of beer and wine (California Department of Alcoholic Beverage Control License, Type 20) in conjunction with an associated convenience store with gasoline station (Chevron) and fast food restaurant (MeDonalds) pursuant to Section 153.120.050.A.1 in the City's Municipal Code. FISCAL IMPACT There is no fiscal impact associated with this item. RECOMMENDATION Staff and the Planning Commission recommend that, following the de novo public hearing, held in accordance with Section 153.210.150.E of the City's Municipal Code, the City Council open the public hearing, receive any public comment, close the public hearing, and adopt Resolution 2015 -063, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW THE OFF -SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BLVD.; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP -818). BACKGROUND CALIFORNIA ENVIRONMENTAL QUALITYACT (CEQA)/NOTICING Staff has determined that this case is exempt from the provisions of the California Environmental Quality Act (CEQA), under Section 15301 (Class 1- Existing Facilities) of the CEQA Guidelines. Therefore, no further environment analysis is required. CP -818 April 15, 2015 Page 2 of 8 On March 3, 2015, a Notice of Public Hearing was posted at the subject property, Esther Snyder Community Center and Barnes Park. Public Hearing Notices were mailed to the property owners within a 300 -foot radius of the subject property on March 4, 2015. SUBJECT PROPERTYAND SURROUNDING LAND USES The General Plan land use designation of the subject property is General Commercial and it is currently zoned Freeway Commercial Sierra Vista Overlay, FC (SV). Overall, the sites in question are two (2) squarish shaped properties that comprise the Chevron/McDonald's combination. One parcel identified by the Assessor's parcel number 8555- 006 -040 contains approximately 23,087 s.f. of land area and the other parcel, identified by Assessor's parcel Number 8555 -06 -041 contains approximately 27,007 s.£ of land area (a combined total of 50,094 s.f. of land area). These parcels are two (2) of several parcels that comprise the 22 -acre Sierra Vista Shopping Center, which is anchored by Target and Food 4 Less. The Shopping Center is adjacent to the 1 -10 Freeway, and has street frontage along Baldwin Park Boulevard and Francisquito Avenue. The subject properties are located within Census Tract 4047.02. Table #1, below provides a summary of the land uses that surround the properties in question. TABLE #1 SURROUNDING LAND USES ADJACENT PROPERTY LOCATION ZONING PROPERTY USE North C -2 I -Hop, Smart & Final East FC (SV) Parking Lot for the Sierra Shopping Center South FC (SV) Food 4 Less West FC (SV) Taco Bell Restaurant PROPERTYHISTORY This overall shopping center has had several hearing before the Planning Commission and/or City Council. Table #2 below, identifies the various entitlements and CP -555 in that table identifies the entitlement specific to these particular properties. TABLE #2 ENTITLEMENT HISTORY FOR THE ENTIRE SIERRA CENTER 18.5 Acre site bounded by Baldwin Park Blvd, SP 93 -01 Francisquito Ave, Metro Railroad Tracks and the I -10, San Bernardino Freeway C:\Amy\AMY\WORD \Reports \Council Reports \CP -818 Appeal #4.doc Approval of a Specific Plan to ensure the coordinated development of the property for commercial purposes. Resolution 93 -02 approved by the Planning Commission on January 27, 1993 and Resolution 93 -20 by the City Council on February 17, 1993. 3188 Baldwin Park DR -6 Boulevard (Jack in the Box) SP 93 -01 MOD 18.5 Acre site bounded by Baldwin Park Boulevard Francisquito Avenue, Metro Railroad Tracks, and the I -10, San Bernardino Freewav 3060 -D Baldwin Park DR -9 Boulevard (Hollywood Video) 3120 Baldwin Park CP -553 Boulevard (Taco Bell/Pizza Hut) 3160 Baldwin Park CP -555 Boulevard (McDonald's/ Chevron) 3000 Baldwin Park CP -556 Boulevard (Food 4 Less) CP -690 MOD 3100 Baldwin Park Boulevard (Target) 3100 Baldwin Park Boulevard (Target) C:Wmy\AMY\WORD \Reports \Council Reports \CP -818 Appeal #4.doc Approval of a Development Plan to permit the development of a fast food restaurant within the Sierra Vista Overlay Zone. Approval of a Development Plan to allow for a 215,000 -1.]YP foot retail center. X11 1- lull A request to modify the exterior materials and color scheme. Request for a drive -thru in conjunction with a fast food restaurant. Request for a drive -thru in conjunction with a fast food restaurant and a service station. Request for the off -site sales of distilled spirits in conjunction with a grocery store. Request for the off -site sales of beer and wine in conjunction with a department store. Request for floor area expansion and fagade remodel of existing department store. CP -818 April 15, 2015 Paee 3 of 8 Resolution 93 -02 approved by the Planning Commission on January 27, 1993 and Resolution 93 -20 approved by the City Council on February 17. 1993. Resolution 95 -17 approved by the Planning Commission on October 11, 1995 and Resolution 95 -72 approved by the City Council on October 18, 1995 Resolution PC 96 -34 approved by the Planning Commission on December 11, 1996 and Resolution 97 -2 approved by the City Council on January 15. 1997. Resolution PC 96 -26 approved by the Planning Commission on October 23, 1996. Resolution PC 96 -30 approved by the Planning Commission on November 13,1996. Resolution PC 96 -33 approved by the Planning Commission on December 11, 1996. Resolution PC 04 -05 approved by the Planning Commission on May 26, 2004. Resolution PC 07 -12 approved by the Planning Commission on August 22, 2007 and Resolution 2007 -053 approved by the City Council on September 19, 2007 CP -818 April 15, 2015 Page 4 of 8 Request for an upgrade of the 3100 Baldwin Park existing ABC License from Resolution PC 14 -18 approved CP -816 Boulevard the off -site sales of beer and by the Planning Commission wine to the off -site sale of on October 8, 2014. distilled spirits. DISCUSSION Pursuant to Section 153.120.050.A.1 of the Baldwin Park Zoning Code, any establishment, business, or facility that currently does not sells alcoholic beverages and proposes to do so is required to obtain a conditional use permit. The applicant, Bob Abbott, with Stantec Architecture, representing Chevron Corporation, is _requesting consideration of a conditional use permit for the off site sale of beer and wine in conjunction with the Chevron convenience store. The site is currently owned by Mc Donald's Corporation and occupied by a Chevron gasoline station and a McDonald's fast food restaurant with a drive - through. Combined, the two (2) properties are along the west boundary of the Sierra Shopping Center adjacent to the intersection of Baldwin Park Boulevard and Tracy Street. The I -10 San Bernardino Freeway is located to the south of the shopping center. The entire Shopping Center site contains multiple retail and restaurant uses and ample parking; the subject site includes 53- parking stalls located along the sides and rear of the building, according to Exhibit "A ". There are two main entrances into the convenience store and the existing cooler where the beer and wine are proposed to be stored is located along the north wall of the convenience store area opposite of the entrance doors. According to the submitted Exhibit "A ", there are three (3) existing video cameras and three (3) new cameras are proposed to be placed on each of the main entrance areas (2) and one (1) focused on the existing cooler where the beer and wine will be stored. There are four (4) fueling stations with eight (8) fuel dispensers under the 52' by 38' canopy (1,976 s.f.). The total floor area of the existing building which contains the convenience store and the McDonald's Restaurant is approximately 4,549 s.f. About sixty percent (60 %) of the floor area is devoted to the McDonald's use (including the restrooms) and the remaining forty percent (40 %) is for the convenience store /gasoline station activities. In order to reach the McDonalds portion of the building and order counter, a customer must walk through the Chevron convenience store. Based on the submitted plans and a site inspection, the property appears to be in substantial compliance with the Zoning Code development standards for the following sections of the Code: Alcoholic sales, Drive - through Establishments and Service Stations, in addition to Resolution PC 96 -30 (Attachment #5) which relates to the drive - through associated with the McDonald's fast food restaurant. ALCOHOL SALES The sale of alcohol has been a controversial issue in Baldwin Park due to the problems generally associated with sales outlets. In the past, litter, vandalism, loitering, and over - concentration of alcohol uses have been associated primarily with liquor and convenience stores, small bars and taverns. The current active off -site licenses for Census Tract 4047.02, according to the California Department of Alcoholic Beverage Control, are listed in the table on the following page: C:\Amy\AMY\WORD \Reports \Council Reports \CP -818 Appeal #4.doc CP -818 April 15, 2015 Paee 5 of 8 TABLE #3 EXISTING ALCOHOLIC BEVERAGE SALES (OFF -SITE) IN CENSUS TRACT 4047.02 3000 Baldwin Park Blvd. I Food 4 Less I 21— Off Sale General I 3100 Baldwin Park Blvd. Target 21 —Off Sale General 3123 Baldwin Park Blvd. Smart & Final 21 —Off Sale General 3151 Baldwin Park Blvd. CVS Pharmacy 20 —Off Sale Beer & Wine 12954 Bess Avenue 7- Eleven 20 —Off Sale Beer & Wine Based upon information obtained from the State Department of Alcoholic Beverage Control (ABC), Census Tract 4047.02 is over - concentrated by their set standards. Currently there are five (5) existing off -site ABC Licenses within Census Tract 4047.02 (reference Table #3 above). According to the ABC, a maximum of three (3) licenses would be permitted within the Census Tract; hence, the Census Tract is deemed over - concentrated by two (2) existing licenses. In order to add another off -site sales license to the Census Tract, a finding of public convenience or necessity would be required. The Applicant's request does not meet the convenience finding as required by the Department of Alcoholic Beverage Control (ABC) in that within walking distance (approximately 500 feet) of the subject site there are four (4) other off -site sales outlets as evidenced in Table #3 above. Additionally, the request does not meet the necessity fording required by ABC because a potential purchaser of beer and wine could go elsewhere, within walking distance. The City's Police Department has been consulted about this application and has not had issues at the location, and has no concerns with the conditional use permit application. CITY POLICY In August 2014, the City Council adopted Administrative Policy #028 (Reference Attachment #6— Development Standards for Alcoholic Beverage Sales) which sets forth two (2) development standards for alcoholic beverage sales as outlined below; however, there is no guarantee that the conditional use permit would be approved if the development standards are met. The Development Standards in the policy, as listed below, only render the conditional use permit application complete. (1) That the floor area for the proposed new off -site outlet shall be no less than 10,000 s.ff, of floor area, unless Applicant is proposing to relocate an existing off -site license within the City of Baldwin Park boundaries to a new location within the City's boundaries. The Applicant has entered into escrow to purchase an existing Type 20 license held by Fresh & Easy located at 1640 Puente Avenue and move that license to the 3160 Baldwin Park Boulevard location (Reference Attachment #7— Escrow Instructions). (2) Off -site outlets shall not devote more than three percent (3 %) of their overall floor area to the sales and display of alcoholic beverages. C:\Amy\AMY\WORD \Reports \Council Reports \CP -818 Appeal #4.doc CP -818 April 15, 2015 Pau 6 of 8 According to the submitted Exhibit "A ", the storage and display of alcoholic beverages will be located within two (2) of the seven (7) existing cooler doors. Based on a rough calculation, this amounts to less than one percent (1 %) of the floor area of the convenience store. PLANNING COMMISSION ACTION On December 10, 2014, the Planning Commission held a public hearing on CP -818, a request by Bob Abbott representing Chevron, for the off -site sales of beer and wine in conjunction with a convenience store and associated gasoline station (Chevron) and fast food restaurant (McDonald's). Provided with the option to either deny or approve the conditional use permit, the Planning Commission voted to deny the conditional use permit and direct staff to bring back to the next regular meeting of the Planning Commission on January 28, 2015, a resolution of denial including requisite findings. At the January 28, 2015 Planning Commission meeting, staff returned with a resolution of denial, including the requisite findings. The Planning Commission voted 5 -0 to approve the resolution (PC 14- 20) denying the conditional use permit. APPEAL SUBMITTAL On February 9, 2015, Bob Abbott with Stantec Architecture, Inc. submitted a written appeal and requisite filing fee (reference Attachment 910) to the City Clerk appealing the Planning Commission's adoption of Resolution PC 14 -20 denying a conditional use permit for the off -site sales of beer and wine in conjunction with a convenience store. FINDINGS OF FACT (a) Conditionally permitted. The use of off -site sales of beer and wine is conditionally permitted within the subject FC(SV) Freeway Commercial Sierra Vista Overlay Zone and complies with the intent of all applicable provisions of this chapter (subchapters 153.210.450 through 153.210.495 of the City's Municipal Code); and (b) Zone integrity and character. The use may impair the integrity and character of the zone in which it is to be located in that the proposed location of off -site sales of beer and wine is within a Census Tract that is currently over concentrated with five (5) off -site sales outlets as determined by the California Department of Alcoholic Beverage Control. Furthermore, the Department of Alcoholic Beverage Control permits a maximum of two (2) off -site sales outlets before Census Tract 4047.02 would be deemed over concentrated. Additionally, the proposed location is within approximately 500 feet of four (4) existing off -site sales outlets within said Census Tract 4047.02; and (c) Site suitability. The subject site is not physically suitable for the type of land use (off -site sales of beer and wine in conjunction with a convenience store) being proposed. The existing Chevron convenience store shares the same building, primary entrances and direct access with an existing McDonald's fast food restaurant. Patrons of the McDonald's Fast Food Restaurant are required to walk from the parking area through the Chevron convenience market to the McDonald's Fast Food Restaurant counter and exit the same way, through the Chevron convenience store. C:\Amy\AMY\WORD \Reports \Council Reports \CP -818 Appeal #4.doc CP -818 April 15, 2015 Paae 7 of 8 Additionally, the proposed location (3160 Baldwin Park Boulevard — Chevron convenience store) for the off -site sales of beer and wine is within approximately 500 feet of four (4) existing off -site sales outlets (reference Table 93, in the CP -818 City Council staff report dated March 18, 2015) and proposes to increase the overconcentration of alcoholic beverages by one (1) license within Census Tract 4047.02 as determined by the California Department of Alcoholic Beverage Control; and (d) Existing compatibility. The sale of alcohol is not compatible with the McDonald's land use presently on the subject property. Specifically, the Chevron convenience store shares direct access with a McDonald's Fast Food restaurant which is `family friendly' and child oriented. The close proximity and shared entrance to this family themed restaurant makes the sale of alcohol particularly incompatible with the presence of children congregating in and about the site; and (e) Future compatibility. The additional sales of alcohol is not be compatible with existing and future land uses within the zone and the general area in which the proposed use is to be located, should the over concentration of the census tract with off -site alcoholic beverage sales and the four (4) existing off -site sales outlets remain in the future; and (f) Utilities and services. Since no improvements are proposed to the building and the building is currently existing there are adequate provisions for water, sewer, public utilities and services which would not cause a detriment to public health and safety; and (g) Public access. Adequate provisions for public access are available to serve the proposed use. (h) General Plan consistency. The proposed off -site sales of beer and wine in conjunction with the convenience store is not consistent with the General Plan in that the off-site sales of beer and wine at this location does not provide a balanced mix and distribution of land uses throughout Baldwin Park (Goal 1.0 of the Land Use Element). The proposed addition of the off-site sales outlet does not provide a `public convenience or necessity', but rather contributes to the over - concentration/saturation of off -site sales outlets within the Census Tract and general area. (i) Safety and welfare. The use could be detrimental to the public interest, health, safety, convenience or welfare in that the existing Census Tract, 4047.02 is currently over - concentrated according to the California Department of Alcoholic Beverage Control by three (3) existing off - site licenses. An additional off -site sales license would render the census tract even more over - concentrated and require a finding of public convenience or necessity. There is no `public convenience or necessity' with the addition of a new off -site sales outlet within the Census Tract. The `Necessity' does not meet the finding in that a purchaser can go elsewhere, to one of four existing off -site sales outlet within 500 feet (walking distance) of the proposed off -site sales location. Furthermore, there is no `public convenience' in that the existing convenience market, where the proposed off -site sales are to be located, shares a building, entrances, and provides customer access to a family - friendly, child oriented McDonald's Fast Food Restaurant. Additionally, a finding of `public convenience' could not be found because there are four (4) other off -site sales outlets within walking distance of approximately 500 feet in the same Census Tract. C:\AmyWMY\WORD \Reports \Council Reports\CP -818 Appeal #4.doo CP -818 April 15, 2015 Paee 8 of 8 ALTERNATIVE As an alternative to the resolution of denial, City Council could direct Staff to come back with a resolution of approval which would include the requisite findings of fact in favor of the off -site sales of beer and wine in conjunction with a convenience store (Chevron), conditions of approval applicable to the off -site sales of beer and wine at this particular location, and statement of public convenience or necessity for the off -site sales of beer and wine in conjunction with a convenience store (Chevron) within Census Tract 4047.02. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. ATTACHMENTS #1, Exhibit "A ", dated December 10, 2014 #2, Vicinity Map #3, Application Forms and Statements #4, Planning Commission Minutes dated December 10, 2014 and January 25, 2015 #5, Resolution PC 96 -30 (CP -555) #6, Development Standards for Alcoholic Beverage Sales (Administrative Policy #028) #7, Escrow Instructions #8, Section 153.210.480 of the City's Municipal Code (CUP Findings of Fact) #9, Operating Procedure — Sundown & Robbery Deterrence #10, Appeal from Stantec Architecture #11, City Council Resolution 2015 -063 CAAmy\AMY\WORD \Reports \Council Reports \CP -818 Appeal #4.doc Ely ITi71:'� : ►I ' i Wl Me 1 0 � i FL �s €:= 2 ygR+ d E N lF � M W y8 b `::1 i6 co pi, isj ° W 54 4 = 5 � Y o � B e � E°(E :: �S� � F � 2L ➢8 iEss4 € °s e 1 '1� m W n 00 CO N ---- - - - - -- 8 a ® a) w m� uj m F- � U U ® D Q 6i Lij ELV U C!3 Q cry t \ \.wy{[... �........ . ...... Fe N ? ez E 1 !(r \.({ / - \( . §� co m ;! -i § [.. »s; LL ! 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PACIFIC AV U ENE BALDWIN PARK, CA 91706 BAIDWIN (626) 813-5261 TYPE OF APPLICATIQN General Plan Amendment Zone Change Code Amendment Development Plan CRA Conceptual Approval APPLICATION INFORMATION Name of Applicant(s) Address Phone No. 7 Owner(s) of Record Owner's Address/v� Redevelopment Overlay- - Zone Variance X-1conditional use Permit JUL 0 7 Z01", Administrative Adjustment Specific Plan Other 3r� Z—,5:�� Capacity PROPERTY INFORMATION Location Assessor Parcel Number(s) Tract and Lot Number(s) — Existing General Plan Designation Existing Zoning for each Parcel Existing Land Use Code Section to be Amended Purpose of request /24/ 22 CERTIFICATION STATEMENT: Iiwe acknowledge the filing of this application and certify that all the above information is true and accurate and that I/we have familiarized myself/Durse[ves with the relevant provision of the Baldwin Park Planning Division (Note: a person acting as agent of the owner of record must complete and have notarized the attached Owners Affidavit from the legal owner.) Signature V Daf Signature Date FOR CITY USE ONLY: r'P Fe"ej1�,--: Received by: File No�, — Project Description/Justification y L t - - Chevron Products Company is proposing dedicate two (2) of the existing- cooler doors in their convenience store located 3160 Baldwin Park Blvd. to the sale of beer & wine for off -site consumption. In order to facilitate this, Chevron plans to buy an existing ABC license from within the limits of the City of Baldwin Park (previously in use at 1640 Puente Avenue. In response to Zoning Code Sections 153.120.060 (Use Regulations) and 153.120.080 (Security Regulations) related to alcohol sales, transmitted with this application for CUP is a copy of Chevron's 16 "Steps to Sundown and Robbery Deterrence" and the associated daily executed checklist. Additionally, included in the drawing set prepared for this application is a floor plan indicating — 1) the location of the cooler doors proposed to be dedicated to alcohol sales; 2) the locations of existing security cameras in the c -store and; 3) the Iocations of proposed additional security cameras to be added per the recommendations resulting from a pre - application security analysis and site visit conducted by Chevron Security. The proposal to add alcohol sales (for off -site consumption) is consistent with the offerings of Chevron's competition in the gasoline sales /c -store market and offers an opportunity for relocation of an existing ABC license issued within the city limits off Baldwin Park to a safe, well - controlled environment and to a responsible corporate retail entity. Required Findings A. Conditionally perr��iLleu: Alcohol Sales (for offsite consumption) is permi«ed` with a CUP in the "CF" — Commercial Freeway zoning district. B. Zone integrity and character: The sale of beer & wine is a complimentary use to existing Chevron convenience store and, therefore, will in no way impair the integrity and character of the zone in which it would be located. C. Site suitability: In that the site is currently improved with a Chevron convenience store, the site is physically suitable for the Use Permit being requested. D. Existing compatibility: The existing uses of the site are primarily geared towards take -out (offsite) consumables (gasoline, convenience store, fast food) and, therefore, the sale of beer and wine for offsite consumption is a fully compatible addition to the site offerings. E. Future compatibility: In that the Chevron c -store is a long term tenant of the co- branded facility on the site, the addition of alcohol sales will be fully compatible with existing and future uses within the zone. F. Utilities and services: The proposed use will in no way impact existing utilities and the presence of Chevron's corporate operations will ensure that the addition of the use will not be detrimental to public health and safety. G. Public access: The site is fully accessible to the public, both pedestrian and vehicular. H. General Plan consistency: As an additional offering to an existing, General Plan compliant use (Chevron's c- store), the Use will be consistent with the General Plan. I. Safety and welfare: The addition of alcohol sales for offsite consumption brings the Chevron c -store into alignment with similar convenience offerings and, therefore, will not be detrimental to the public interest, health, safety, convenience or welfare. Proiect Description/justification Chevron Products Company is proposing dedicate two (2) of the existing cooler doors in their convenience store located 3160 Baldwin ParkBlvd. to the sale of beer & wine for off -site consumption. In order to facilitate this, Chevron plans to buy an existing ABC license from within the limits of the City of Baldwin Park (previously in use at 1640 Puente Avenue. In response to Zoning Code Sections 153.120.060 (Use Regulations) and 153.120.080 - (Security Regulations) related to alcohol sales, transmitted with this application for CUP is a copy of Chevron's 16 "Steps to Sundown and Robbery Deterrence" and the associated daily executed checklist. Additionally, included in the drawing set prepared for this application is a floor plan indicating — 1) the location of the cooler doors proposed to be dedicated to alcohol sales; 2) the locations of existing security cameras in the c -stare and; 3) the locations of proposed additional security cameras to be added per the recommendations resulting from a pre - application security analysis and site visit conducted by Chevron Security. The proposal to add alcohol sales (for off -site consumption) is consistent with the offerings of Chevron's competition in the gasoline sales /c -store market and offers an opportunity ity for relocation of an existing ABC license issued within the city limits off Baldwin Park to a safe, well - controlled environment and to a responsible corporate retail entity. ATTACHMENT #4 ACTION MINUTES "VALLEY: -, PLANNING COMMISSION OF THE CITY OF BALDWIN PARK Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Chamber Wednesday, December 10, 2014 7:00pm PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMUNICATIONS CONSENT CALENDAR 1) Minutes from November 12, 2014 ACTION: Approved 5-0. Moved by Commissioner Padilla and seconded by Commissioner Valenzuela. I A REQUEST FOR CONSIDERATION OF A TENTATIVE PARCEL MAP TO SUBDIVIDE ONE (1) LOT INTO TWO (2) LOTS FOR RESIDENTIAL PURPOSES WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 152.10 IN THE CITYS MUNICIPAL CODE (LOCATION: 13601 FOSTER AVE; APPLICANT: LILY XIAO; CASE NUMBER: PM-1421). The following individuals spoke on the project: Rosie Hernandez David L. Muse, Chair Ken Woods, Vice Chair Members Present: Mario Maciel, Jr., Commissioner Gilbert Padilla, Commissioner Joanna Valenzuela, Commissioner Amy L, Harbin, AICP, City Planner Staff Present: David i. Olivas, Assistant City Attorney Geraldo Marquez, Planning Technician Irving Anaya, Planning Technician PUBLIC COMMUNICATIONS CONSENT CALENDAR 1) Minutes from November 12, 2014 ACTION: Approved 5-0. Moved by Commissioner Padilla and seconded by Commissioner Valenzuela. I A REQUEST FOR CONSIDERATION OF A TENTATIVE PARCEL MAP TO SUBDIVIDE ONE (1) LOT INTO TWO (2) LOTS FOR RESIDENTIAL PURPOSES WITHIN THE R-1, SINGLE-FAMILY RESIDENTIAL ZONE PURSUANT TO TABLE 152.10 IN THE CITYS MUNICIPAL CODE (LOCATION: 13601 FOSTER AVE; APPLICANT: LILY XIAO; CASE NUMBER: PM-1421). The following individuals spoke on the project: Rosie Hernandez December 10, 2014 Page 2 ACTION: Approved 5-0. Moved by Commissioner Padilla, and seconded by Commissioner Valenzuela. 2) A REQUEST FOR CONSIDERATION OF A CONDITIONAL USE PERMIT FOR THE OFF-SITE SALES • BEER AND WINE (TYPE 20) IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 IN THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BOULEVARD; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE, REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP-818.) The following individuals spoke on the project: Larry Tidwell (?)—representing Stantec Architecture Rosie Hernandez Martin De "'—Regional Manager for Chevron Dan CaInan ACTION: Moved by Chair Muse to bring back to the next regularly scheduled Planning Commission meeting a resolution of denial, seconded by Commissioner Maciel. Approved 5-0. 3) A REQUEST FOR CONSIDERATION • A RECOMMENDATION TO THE CITY COUNCIL ON MITIGATED NEGATIVE DECLARATION OF I ENVIRONMENTAL IMPACT AND A SPECIFIC PLAN AMENDMENT TO SPECIFIC PLAN 06-01 FOR THE DEVELOPMENT OF A 51 UNIT SINGLE-FAMILY DETACHED GATED CONDOMINIUM PROJECT INCLUDING THE RELOCATION OF TWO WIRELESS COMMUNICATIONS FACILITIES WITHIN THE R-1 (SINGLE FAMILY RESIDENTIAL 1) AND MU-2 (MIXED-USE 2) ZONES. ADDITIONALLY, THE PROJECT INCLUDES A REQUEST FOR A ZONE CHANGE TO APPLY THE SPECIFIC PLAN OVERLAY TO ASSESSOR PARCEL NO. 8552-017-004. A RELATED REQUEST IS FOR A TENTATIVE TRACT MAP TO CONSOLIDATE TWELVE (12) LOTS OR PORTIONS THEREOF INTO ONE (1) LOT • LAND FOR A 51 DWELLING UNIT RESIDENTIAL CONDOMINIUM SUBDIVISION AND ONE (1) LOT • LAND FOR A WIRELESS COMMUNICATIONS FACILITY WITHIN THE SAME ZONING DESIGNATIONS. LOCATION: SOUTHWEST CORNER • BALDWIN PARK BOULEVARD AND MERCED AVENUE (LOCATION: ASSESSOR'S PARCEL NUMBERS: 8552-017-004, 8552-017-068, 069, 070, 071, 072, 073, 074, 075, 076, 077, AND 078); APPLICANT: KILL INVESTMENTS, LLC; CASE NUMBERS: Z-554, SP 14-01, AND TM-72195. Th f • Ilo ina individuals spoke,pRthp project: Jim Powers, representing Applicant Dan CaInan Rosie Hernandez Norma (?) Dan Pregana Luis Dera Edwin Borques C:Wmy1AMY\WORD\Minutes\12-10-14.doc December 10, 2014 Elias Lima 3 ACTION: Approved 5-0. Moved by Commissioner Padilla, seconded by Commissioner Valenzuela. Motion includes a recommendation of trees within the rear yard areas to reduce the impact of the project on the adjacent Kenmore single-family residences. REPORTS OF OFFICERS 1) Planning Division Monthly Report—November, 2014 ACTION: No action taken. 2) Health and Sustainability Monthly Reports— September /October and November, 2014 ACTION: No action taken. COMM ISSION/STAFF COMMUNICATION 1) Verbal update Vineland Residential Care Facility-3562-3576 Vineland Avenue ACTION: No action taken. 2) Verbal update on the Redevelopment Project Area Overlay—Ordinance 1290 ACTION.- No action taken. ,3) update on the proposed Irwindale Materials Recovery Facility, and, Transfer, Station L (Location- 2200 Arrow Highway; Applicant: Athens Services) ACTION: No action taken. 4) Verbal update on the proposed resumption of mining and subsequent reclamation of the Olive Pit - -- Bordered by Olive Street, Azusa Canyon, Los Angeles Street and Park Place ACTION: No action taken. FAI "I The Planning Commission adjourned the meeting at 8:44 p.m. Approved as presented/amended by the Planning Commission at their meeting held on Amy L ' Ffarbin) AICP, Secretary Baldwin Ianning Commission C:VAmy%AM)'\WORD\Minutes\12-10-14.cloc HUB OF ACTION MINUTES o SAN GABRIEL, VALLEY PLANNING COMMISSION OF THE CITY OF JAN'J BALD IN PARK Baldwin Park City Hall 14403 E. Pacific Avenue, Baldwin Park, California Council Chamber ZMT71 -9 V "--W_PLq2V0'ffj0' 7:00pm I PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMUNICATIONS CONSENT CALENDAR 1) Minutes from December 10, 2014 ACTION: Approved 5-0. Moved by Chair Muse and seconded by Commissioner Valenzuela. PUBLIC HEARINGS REQUEST FOR CONSIDERATION OF:A CONDITIONAL USE� PERMIT%FOR AN AUTO REPAIR/RESTORATION BUSINESS WITHIN A MULTI-TENANT INDUSTRIAL BUILDING IN THE 1, INDUSTRIAL ZONE, PURSUANT TO TABLE 153.020.050 IN THE CITY'S MUNICIPAL CODE. The public hearing was not held on this item. The location address on the application was incorrect and hence the item was noticed incorrectly. David L. Muse, Chair Ken Woods, Vice Chair Members Present- Mario Maciel, Jr., Commissioner Gilbert Padilla, Commissioner Joanna V . aienzuela, Commissioner Amv L. Harbin, AICP, Citv Planner Abr' anam Tellez,-Associate Planner ' Staff Present- Irving Anaya, Planning Technician David J. Olivas, Assistant City Attorney PUBLIC COMMUNICATIONS CONSENT CALENDAR 1) Minutes from December 10, 2014 ACTION: Approved 5-0. Moved by Chair Muse and seconded by Commissioner Valenzuela. PUBLIC HEARINGS REQUEST FOR CONSIDERATION OF:A CONDITIONAL USE� PERMIT%FOR AN AUTO REPAIR/RESTORATION BUSINESS WITHIN A MULTI-TENANT INDUSTRIAL BUILDING IN THE 1, INDUSTRIAL ZONE, PURSUANT TO TABLE 153.020.050 IN THE CITY'S MUNICIPAL CODE. The public hearing was not held on this item. The location address on the application was incorrect and hence the item was noticed incorrectly. January 28, 2015 Page 2 ACTION: Item continued to February 25, 2015 so that proper notice could be provided. Moved by Commissioner Valenzuela, and seconded by Vice Chair Woods. Approved 5- 0. 2) A REQUEST FOR CONSIDERATION OF A RECOMMENDATION ON A NEW GENERAL PLAN ELEMENT. THE PROJECT IS THE ADOPTION AND IMPLEMENTATION OF THE BALDWIN PARK HEALTH AND SUSTAINABILITY ELEMENT, WHICH REPRESENTS EFFORT TO EXPLORE STRATEGIES AND PROGRAMS TO ADDRESS COMMUNITY HEALTH AND SUSTAINABILITY WITH THE OVERALL GOAL OF CREATING BETTER LIVING ENVIRONMENTS FOR CURRENT AND FUTURE RESIDENTS. (LOCATION: CITYWIDE; APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AGP -117) No one spoke during the public hearing. ACTION: Approved 5 -0. Moved by Commissioner Maciel, seconded by Commissioner Padilla. REPORTS OF OFFICERS 11SE PERMIT FOR OFF-SITE OF AND 1 CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 •'• •D (LOCATION: 61 BALDWIN ARCHITECTURE, REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP-818.) ACTION: Approved 5 -0. Moved by Vice Chair Woods, seconded by Commissioner Valenzuela. 2) Planning Division Monthly Report — December, 2014 ACTION: No action taken. COMMISSION /STAFF COMMUNICATION 1) Verbal update Vineland Residential Care Facility- 3562 -3576 Vineland Avenue ACTION: No action taken. 2) Update on the proposed Irwindale Materials Recovery Facility and Transfer Station (Locatio(i:' "2200 Arrow HighWay; A0pl16a1ht: ' Athens Services) ACTION: No action taken. 3) Verbal update on the proposed resumption of mining and subsequent reclamation of the Olive Pit - -- Bordered by Olive Street, Azusa Canyon, Los Angeles Street and Park Place ACTION: No action taken. C\Amy1AMY\W0RD \Minutes \1 -28 -15 PC.doc January 28, 2015 Paae 3 ADJOURNMENT, The Planning Commission adjourned the meeting at 7:35 p.m. Approved as presented/amended by the Planning Commission at their meeting held on 2�5,2-01c5,— A L. rbi AICP, Secretary Baldwin ark P nning Commission CAAmyAMYAWORDWinutes\1-28-15 PC.doc � 1 � J RESOLUTION PCS6-3D A RESOLUTION DF THE PLANNING COMMISSION OF THE CITY OF BALDVWN PARK APPROVING A CONDITIONAL USE PERMIT ALLOWING A _ VEHICULAR DR|VE-THRU1N CONJUNCTION WITH A PROPOSED FAST FOOD RESTAURANT AND A SERVICE STATION (APPLICANT: ROBERT F(SCUS AND ASSOCIATES FOR CHEVRON8NCD0NALD'S� . LOCATION.- 3160 BALONXW PARK BLVD,; � CASE CF-555). THE PLANNING COMMISSION OF THE CITY OF BALDVNN PARK DOES HEREBY RESOLVE ASFOLLOWS: aEQTLQN 1. That the Planning Commission of the City of Baldwin Park does hereby find, determine, ano declare as follows: (a) That an application (Application") for a conditional use permit was submitted on behalf ofthe owner of certain real property. located at 3150 Baldwin Park Boulevard, in the City of Baldwin Park, described more particularly in the Application on file with the City P|annecand (b) That the Application was sought to allow a vehicular dhve-thmin conjunction with a proposed fast food restaurant and a service station pursuant to Sections 153.152.H and 153.152.C. of the City's Zoninq Code; and (c) That duly noticed public hearing was held on said Application by the Planning Comnission, and based upon evidence presented including applicable staff reports and each member of the Commission being familiar with the pnoperty, it was determined that the facts as required by the Baldwin Park Municipal Code for the granting of such App|iosUoo are present and that the conditional use permit should be granted, subject to the terms of this Resolution. SECTION 2. That the Planning Commission does hereby adopt the hdkmving Findings of Fact (a) That the site is adequate in size and shape 8naccommodate the proposed vehicular drive-thru as the subject property is approximately 25,000 square feet and part of the larger "Sierra Center"; and (W That the site has sufficient access to streets and highways adequate in width and pavement to many the quantity and quality of traffic generated by the proposed uoe, ao the subject property has direct access bo Baldwin Perk 8ou|evard, a major arterial ay designated by the City's General Plan; and (c) That the proposed use will not have an adverse impact upon uses adjacent to the subject prop" as the proposed restaurant with a drive-thru is part of a larger scale shopping center, and (d) That the proposed use is in conformance with the General Plan of the City of Baldwin Park. Resolution PC 96 -30 November 13, 1996 Page 2 of 3 - - -- _. - -- - -- _ _ - _ -- SECTION 3. That the conditional use permit be and the same is hereby granted, subject to the following conditions: (a) That the site shall be developed and maintained in substantial compliance with Exhibit 'A" dated November 13, 1996; and (b) That ceramic file matching the Sierra Center, shall be utilized along the base of the elevations; and (c) That all signs shall require separate permits and fees; signs shall be subject to review by the Planning Division; and (d) That landscaping shall be placed adjacent to the trash enclosure. The Landscaping and Irrigation plans shall be revised to reflect this condition and shall be submitted to the Planning Division for review and approval; and (e) That all mechanical equipment shall be thoroughly screened from public view; and (f) That all bare metal shall be painted to match the building; and (g) That the Bottle Trees as indicated on the Landscaping Plans shall be eliminated and replaced with either Fernleaf Wattle or Coolibah trees; and (h) That for total parking spaces between 51 to 75, three handicapped spaces are required; and v 0) That the Applicant shall submit to the Planning Division within ten (10) days of the approval of this Resolution a check in the amount of $25.00 made out to the Los Angeles County Clerk for the filing of the Notice of Exemption; and (j) That the Applicant shall comply with all conditions of approval within twelve (12) months after the date of approval of CP -555 or CP -555 shall become null and void and will be subject to revocation. Any costs associated with the revocation of this conditional use permit will be paid by the Applicant and/or property owner; and (k) That the Applicant shall sign a notarized affidavit within thirty (30) days of the adoption of this Resolution stating that the Applicant has read and accepts all of the conditions of approval. SECTION 4. That the Secretary shall certify to the adoption of this Resolution and forward a copy hereof to the City Clerk and the Applicant PASSED AND APPROVED this 13th day of November, 1996. EDWARD HUETINCK, CHAIRMAN BALDWiN PARK PLANNING COMMISSION Resolution PCQG-3O November 13.19Q5 Page 3of3 '-- �AFTESl[- -'- — -- - —--- - -- -- ' 11 ' 9--aw7l"X0 BALDWIN PARK PLANNING COMMISSION ' STATE DFCALIFORNIA ) COUNTY OF LOS ANGELES)SS. CITY OF8ALDVNNPARK ) |. LAWRENCE ONAGA. Secretary of the Baldwin Park Planning Commismion, do hereby certify that the foregoing Resolution No. PC 96-30 was duly and regularly approved and adopted by the Planning Commission at a regular meeting thereof, held on the 13th day of November, 1996 by the following vote: AYES: COMMISSIONERS: Martinez, Oclaray, Galindo, Huetinck NOES: COMMISSIONERS: ABSTAIN: CDKUk8|SS|DNERG: Holguin ASSENT; COMMISSIONERS: -110 i 101 RIM RIUKOXIM City of Baldwin Park -- Date: Administrative Policy 9 028 Approved by: City Council A,�o ritvz SUBJECT: Development Standards for __or, Ma uel Lozano Alcoholic Beverage Sales The objective of this policy is to establish guiding development standards and provide standard conditions of approval for those Applicants seeking conditional use permit for alcoholic beverage sales within the City of Baldwin Park in accordance with Section 153.120.050 in the City's Municipal Code. Since 1981 the City of Baldwin Park's Municipal Code requires that any new alcoholic beverage sales, both on -site and off -site sales, obtain a conditional use permit by the Planning Commission and /or City Council on appeal. In 1993 (Ordinance 1072), the Municipal Code was amended to include development standards and definitions for those establishments proposing to sell alcoholic beverages. Definitions were included, such as minor commercial retail establishment, meals, off -site outlet (grocery store), on- site outlet (restaurant), abandonment of an establishment, and service club. Development standards included cash register location, property maintenance plan, and security Mans. In addition, staff has several standard conditions of approval which are typically included on all conditional use permits as relevant to the proposed location and type of alcoholic beverage sales, either on -site or off - site. Given the City's promotion of a healthier City by establishing and implementing numerous policies, strategies, and ordinances, including the Health and Sustainability Element for the General Plan and No Smoking Ordinances for publically owned properties and multi - family residential properties, the City Council is desirous to continue this forward thinking movement and has directed staff to create a policy which includes, but is not limited to, new development standards, iimitations on the increase in off -site licenses within City boundaries, and typical standard conditions of approval relating to alcoholic beverage sales. DEVELOPMENT STANDARDS 1) Floor area for proposed new off -site outlet licenses shall be no less than 10,000 square feet of floor area, unless Applicant is proposing to relocate an existing off - site license within the City of Baldwin Park boundaries to a new location within the City's boundaries. 2) Off -site safes outsets shall not devote more than three percent (3 %) of their overall floor area to the saps and display of alcoholic beverages: 3) Promote conditional use permit applications for `Eating Places; as defined by the CA Department of Alcoholic Beverage Control (ABC) (License Type 41 and/or 47) TYPICAL CONDITIONS OF APPROVAL FOR CONDITIONAL --USE --PERMIT` -(CUPS (ON AND OFF -SITE SALES 1) Conditions of approval typically included with off -site sales CUP'S: a) Hours of sales b) No loitering c) Removal of graffiti within 24-48 hours d) Site shall be kept in a neat and orderly manner e) Security cameras 0 Reduction in allow area of window signage g) Prohibition of individual sales of cans or bottles (primarily applies to beer) h) Security maintenance plan i)i Compliance with Alcoholic Beverage Control (ABC) regulations j) Maintain current emergency information on file with the City's Police Department 2) Conditions of approval typically included with on-site sales CUP's: a) Sale of alcoholic beverages (e.g. 'last call') b) Hours of operation c) Signage: No alcoholic beverages may be removed from premises d) Alcoholic beverages shall be served and/or sold with a meal and not - srk f with Items commonly considered to b e ac lood (e.g. chips, pretZels, peanuts and the like) e) Provision to provide public transportation infOM-ation to those patrons which appear intoxicated. if public transportation is not available, a taxi shall be called. On-going, up to date list of taxi services within Baldwin Park f]I Noise conditions for those places with live entertainment , karaoke or similar. g) Compliance with Alcoholic Beverage Control (ABC) regulations h) Security system/cash register placement The above conditions are not intended to be the complete listing of conditions for all potential conditional use permit applications. Staff reserves the right to include all conditions of approval which are specific to the proposed locationisite and overall proposal as submitted by an applicant, 2 -- - -- _ - - - _ - - - -1748 -Main St. - �OR Escalon, CA 95320 C Ph: (209) 838 -1100 UMORMEGM Fax. (209) 838 -1115 ESCROW INSTRUCTIONS ALCOHOLIC BEVERAGE LICENSE TRANSFER ONLY To: California Business Escrow, Inc. Escrow No. 14- 3150 -DB I748 ?Vlaun Sleet Date: April 15; 2C1 Escalon, CA Escrow Officer Diane Boudreau (209) -838 -1100 FX (209) -838 -1115 CALIFORNIA BUSINESS ESCROW, INC. IS LICENSED BY THE DEPARTMENT OF BUSINESS OVERSIGHT, STATE OF CALIFORNIA. LICENSE. NO. 963 7062 These instructions are given this April 15, 2014 by and between the SELLER (herein called SELLER/TRANSFEROR), FRESH ,e. EASY NEIGHBORHOOD MARKET INC, A DELAWARE CORPORATION whose address is: 2120 PARK PLACE SUITE 200, EL SEGUNDO, CA 90245 And the BUYER (hereinafter caned BUYER/TRANSFEREE), CHEVRON STATIONS, INC., A DELAWARE CORPORATION whose address is: 145 S STATE COLLEGE BLVD STE 400, BREA, CA 42821 The subject of this escrow, which Seller/Transferar owns and agrees to sell and Buyer/Transferee agrees to purchase from SeIler/Transferor, subject to all conditions and contingencies stated herein, is the following described alcoholic beverage license: OFF SALE BEER AND WINE LICENSE NO.20- 464750 now issued for premises at: 1640 PUENi'E AVE, BALDWIN PARK, CA 91706 for transfer to premises at 3160 BALDWIN PARK BLVD, BALDWIN PARK, CA 91706 under the terms and conditions as stated herein. IT IS AGREED BETWEEN THE SELLERITRANSFEROR AND BUYER/TRANSFEREE THAT, REGARDLESS OF DATE HEREINAFTER SET FORTH FOR PAYMENT OF THE CONSIDERATION, NONE OF THE SAID CONSIDERATION WILL BE PAID FOR THE TRANSFER OF THE LICENSE(S) UNTIL SUCH TIME AS ESCROW HOLDER HAS BEER' NOTIFIED IN WRITING BY THE DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL ( "ABC ") THAT THE LICENSE HAS BEEN TRANSFERRED. Total Purchase Price of said license shall be the sum of 525,000.00 Payable as follows: S E P G Lip ?t Initial Deposit Deposit Prior to close of Escrow Total Cash Thr : Total Consideration: MENEM Seller`s Initials ,3i er's Initials I. Escrow= shall be deemed opened when these instructions, signed by all parties, are deposited with Escrow Holder. Escrow shalt close upon issuance of subject alcoholic beverage 'license to the Buyer /Transferee by the Department of Alcoholic Beverage Control. 2. In addition to the Purchase Price, Buyer, Transferee agrees to pay 100% of the escrow fees and costs in this transaction. For its ordinary services hereunder, and immediately upon acceptance of this escrow, California Business Escrow, Inc., shall be entitled to a non- refundable escrow fee of SI,200.00 payable by Buyer/Transferee. Additional fees and costs which can be charged include, without limitation, courier, messenger, overnight mail. California Business Escrow, Inc., is authorized and instructed to deduct the costs from the Transferee's deposit and is released from any and alt liability for disbursement of BuyeriTrartsferee's earnest money deposit. 3. Seller /Transferor agrees to pay I00% of the costs (including courier /overnight services) associated with processing creditor claims and/or claims by taxing authorities against Seller/Transferor, if applicable. There will be a charge of $15-00 for each claim paid through escrow, payable by Selier/iransferor and S50.00 far processing each disputed claim, payable by Transferor. 4. In the event that escrow fails to consummate for any reason, California Business Escrow, Inc., is authorized to retain its costs and fees associated with this escrow from any money deposited with it without further authorization. 5. Pursuant to Section 24473 of the Business and Professions Code of the State of California, Seller/Transferor and Buyeri'Transf ree will cause the ;notice of Intended Transfer to be fled for record in the office of the county recorder and provide a copy of said notice, certified by the county recorder, to be deposited with the Department of Alcoholic Beverage Control. 6 Within, the later of d ays after application has been rile d V7tl the LDepa "umcit Of Alcoholic BEVerBgc Control or any extention of the filing period set forth in Section 24074.3 of the Business and Professions Code of the State of 'California, the Buyer/Transferee will cause to be handed to Escrow Holder the full amount of the Purchase PT-Ice as set out above. Escrow Holder is ' instructed to then execute and forward ABC form 226 to the Department of Alcoholic Beverage Control, indicating that the consideration has been deposited into the escrow. 7. If notified by the Department of Alcoholic Beverage Control that any tax agency, under the provisions of Section 24049 of the California Business and Professions Code, has a hold on the transfer of the ABC License, preventing the issuance of the ABC License to the Buyer/Transferee, then California Business Escrow, Inc., is authorized and instructed to pay, from funds on deposit in escrow, the amount of taxes demanded by any such agency and deduct same from Seller's- 'Transferor's proceeds without further authorization from any party required, S. All claims approved by SellerfTransferor shall be deemed to be bona fide and California Business Escrow, Inc, may pay such approved claims. Should any claims be filed, which the SeIlenTransferor refuses to approve, all parties agree to proceed in accordance with Section 24074 of Business and Professions Code of the State of California. 9. Buyer /Transf ree shall make application for the transfer of the subject ABC license at the office of the Department of Alcoholic Beverage Control and the ABC License Transfer Fee shall be paid by the Buyer..' Transferee. In the event the ABC License has not been issued to the BuyenTransferee prior to FEBRUARY 28,2015 (next renewal date), both parties understand that it is the Buyer's'Transferee`s responsibility to pay the ABC license renewal Fee to the Department of Alcoholic Beverage Control on or before the current renewal date from funds on deposit in escrow with no ftu'ther instruction on the part of any party required. The Buyer/Transferee and SelleuTransf ror further instruct and authorize Escrow Agent to pay from Buyer's/Transferee's funds on deposit in escrow all renmvals that come due before the Authority to Close is received from the Department of Alcoholic Beverage Control. The Seller,Transferor warrants that the ABC License is currently in good standing with the Department of Alcoholic Beverage Control. This escrow is contingent upon, the issuance of said ABC License to the Buyer by the Department of Alcoholic Beverage Control. 10. California Business Escrow, Inc is instructed to act in accordance with sections 24049 and 24074 of California Business and Professions Code. Seller's Initials . it er s Initials 11. The parties have deposited with California Business Escrow, Inc (if applicable in this transaction), a form letter ( known as a Rule 64B Request) under Section 24044 of the Business and Professions Code of California, whereby -the- -Department- of Alcoholic_ Beverage Control shall _be- requested to issue_ the subject license- to the - Buyeri7ransferee with the same to be held by the Department of Alcoholic Beverage Control pending Buyer's/Transferee's request for the delivery of the same. Escrow Holder is to forward the said letter when informed that the proposed premises to be licensed have been sufficiently completed to comply with the requirement of the Department of Alcoholic Beverage Control and that the license be issued and escrow closed with no unnecessary delays: 11 The parties hereto understand that this escrow is accepted by California Business Escrow, Inc., as Escrow Holder, predicated on the representation of the parties that there will be sufficient funds deposited into escrow to pay all creditors, costs, expenses and fees incurred in this escrow in full. If sufficient funds are not deposited; then California Business Escrow, Inc., has the absolute right, at it's sole option, to resign as escrow agent by giving at least ten (10) days prior written notice of such intent to all parties concerned, paying all costs, fees and expenses incurred in this escrow from any funds on deposit with it, and returning any remaining funds to the party who has deposited same. I3. i'C REAL ESTATE. TAK OR LEGAL ADVICE: Escrow Holder does not provide any real estate, tax; legal or other advice concerning this transaction; or advice on the validity and effect of any of the documentation concerning the transaction. The parties are specifically directed to their own independent real estate professional, attorney and accountant for any such advice. The parties acknowledge that any comments made by Escrow Holder concerning Lire transaction are not meant to provide such advice, but only to aid in facilitating the performance of Escrow Holder's duties arising hereunder. 14. AFFILIATIONS Escrow Holder discloses to the parties that Michael Brewer and Michael DeRuosi are affiliated with California Business Escrow, Inc. 15, ADDITIONAL ESCROW CONDITIONS AND INSTRUCTIONS The signatories to these escrow instructions` hereby' direct Escrow Holder to also comply with the following: A. Escrow Funds. All funds received in this escrow may be deposited with funds from other escro),Vs in a general non- interest earning trust account in any state or federal bank of Escrow Holder's choosing. No interest shall be paid to the party depositing money= with Escrow Holder. The parties recognize that the FDIC insurance on this account may not be sufficient to cover all of their specific deposit, but request that Escrow Holder maintain all funds in such account. All disbursements shall be made by Escrow Holders check on this account. B. Fees and Expenses. Buyer agrees to pay Escrow Holder's customary and reasonable charges and fees and all other costs and expenses incurred by Escrow Holder on behalf of Buyer /Transferee. Escrow Holder may; in Escrow Holder's discretion, charge additional fees to the Buyer for services which are beyond those usual in this type of escrow, attorney consultation fees, and any special courier fees above the standard courier use and charge those costs to the responsible Parties. If. for any reason, Escrow Holder is required to appear in and/or defend any litigation, arbitration or administrative proceeding concerning this escrow as a party or a witness; the parties jointly and severally shall pay Escrow Holder for all reasonable costs, expenses and losses incurred by Escrow Holder in such matter, including Escrow Holder's reasonable attorney's fees. If, in Escrow Holder's discretion, Escrow Holder deems it necessary to obtain teal advice regarding any issue in this escrow, the parties, jointly and severally; shall reimburse Escrow Holder for any reasonable fees and expenses incurred. C. Disclosures. Escrow Holder has no responsibility to give any disclosure not required by law to be given by an escrow agent. D. Instructions. Escrow Holder need comply only with the written instructions deposited in this escrow. If Escrow Holder receives any form of contract pertaining to the transaction on which this escrow is based, Escrow Holder has no responsibility to enforce or comply with the tm-ms of it except as described in these Seller's initials $¢yer's Initials instructions. A signature on these instructions and any document concerning this escrow means that the signatory has read, understands and approves the instruction or document. Escrow Holder has no responsibility to determine the validity" or"suificienc_y of any-document-or signature on any dommentdeposited in this escrow; -unless further written Escrow Instructions to do so are received and the additional escrow fees are deposited. Any purported oral instructions, amendment, supplement, modification; notice or demand deposited with Escrow Holder by the parties or either of them shall be ineffective and invalid. The Escrow Instructions and supporting documents may be executed in counterparts, each of which shall be deemed an original regardless of the date of its execution and delivery, All such counterparts together shall constutute the same document. The parties acknowledge and understand that you, as Escrow Holder, are not authorized to practice the law nor does Escrow Holder give financial advice. The parties are advised to seek legal and financial counsel and advice concerning the effect of these Escrow Instructions. Escrow Holder shall not comply with any notice, demand or instruction that is not in writing. Escrow Holder may furnish copies of the escrow instructions and closing statements to real estate brokers and liquor license brokers representing the parties to this escrow, the Department of Alcoholic Beverage Control, and any lender to a party- E. Conflicts in Escrow Instructions; Disputes. If Escrow Holder receives any conflicting notices, instructions or demands, or cannot close this escrow for any reason, in Escrow Holder's reasonable sole discretion and without any liability, and without concern over the merits of any disputes between the parties, Escrow Holder may take any reasonable action Escrow Holder deems appropriate, including no further action in this escrow until the conflict is resolved, or the bringing of an interpleader or other litigation. The parties, jointly and severally, will pay promptly on demand any reasonable costs, expenses and losses incurred by Escrow Holder in complying with this instruction, including Escrow Holder's reasonable attorney's fees. Escrow Holders reasonable fees and the costs incurred in this escrow may be taken from any monies on deposit with Escrow Holder, the parties assume responsibilit), for- determining liability for payment between themselves. F. AttomeVs Fees. If any legal action, arbitration or other proceeding is brought relating to these instructions or because of an alleged dispute, breach, default or misrepresentation in connection with any of the provisior s of the iar sactions involved in these instructions, the successful or prevailing parry shall be entitled to recover reaaonable costs incurred, including reasonable attorney's fees. In any collection of monies due hereunder _. WktliQtit iItlgatlon, the collecting par, Sha.iibe erititicd to its cQSTS, including reasonable atiCiCne \ +'S fees. C. Closing; Cancellation; Payment of Fees and Costs. Escrow Holder shall close as soon as possible unless Escrow Holder receives a written notice of cancellation. On receipt at any time of a notice of cancellation, Escrow Holder shall mail a copy to all other parties at the addresses on these instructions. in the event of cancellation, Escrow Holder may take from any monies on deposit with Escrow Holder any sums necessary to pay all fees and costs incurred in this escrow, It is further understood that all notices, demands and instructions must be in writing and executed by all parites H. Corrections. In the event monies are disbursed incorrectly by Escrow Holder for any reason, each party agrees to cooperate with Escrow Holder and to promptly return to Escrow Holder any monies disbursed incorrectly to himrher /it immediately upon notice from Escrow Holder. If any legal action, arbitration or other proceeding is brought to collect monies incorrectly disbursed, the successful or prevailing party shall be entitled to recover costs incurred, including reasonable attorney's fees. Escrow Holder is further instructed and authorized to make any corrections necessary regarding perfecting any and all premise addressees, corrections of any and all names and any and all other necessary documents that need to be re- recorded to reflect any changes, without further instruction from either parties. I. Fortes. The parties understand the forms used by Escrow Holder are generally in LL,;e in the industry, and assume the responsibility of making certain those forms and the completion of them by Escrow Holder accurately describes the intended transaction. J. Venue for Litigation. All rights and duties of the parties hereunder shall be governed by the laws of the State of California, and any litigation, arbitration or other proceeding brought regarding thi- s- escrow hall be brought in a court or tribunal of appropriate jurisdiction closest to San Joaquin County, California K Time is of the Essence. The parties shall cooperate with Escrow Holder in carrying out the escrow instructions they deposit with Escrow Holder and completing this escrow. The parties shall deposit into escrow, upon request; any additional funds, instruments, documents, the Department of Alcoholic Beverage Control required documents, instructions, authorizations, or other items that are necessary to enable Escrow, Holder to Seller's Initials Buyer's i�ls 5 comply with demands made to Escrow Holder by third parties, or to otherwise carry out the terms of their instructions and close this escrow. Both parties further understand that "time is of the essence" and will facilitate any needed- documents in a timely manner. Notwithstanding anything to the coiitcary- and in addition- to airy other...._ contigency or condition, Buyer's[Transferee's obligation to purchase the Iicense(s) shall be subject to the ABC approving the transfer to Buyer's'Transferee's and Seller's. Transferor's performance. L. Destruction of Escrow File. Escrow Holder may destroy and dispose of all documents in this escrow after seven (T) years of closing or cancellation of the escrow without liability or further notice to the parties. In the event of any dispute or litigation the escrow file will remain available and intact until such time as the matter has been resolved. Buyer and Seiler acknowledge that they have read, understand, accept, approve and hereby create, execute, and enter into the foregoing escrow and instructions, each party acknowledges receipt of a copy hereof. B`U'YER: CHEVRON STATIONS, INC. A DELAWARE CORPORATION JERRY A RA, VP SECY SELLER: FRESH g EASY NEIGHBORHOOD MARKET INC A DELAWARE CORPORATION By: MARY l ASPER, VP.'SECY r Seller's Initials u4ers Initials �' li 1 ` CITY OF BALDWIN PARK - CHAPTER 153: ZONING CODE Administrative Procedures 153.210 § 153.210.480 - Determination The Planning Commission may impose conditions and /or require guarantees for the conditional use permit to ensure compliance and to prevent adverse or detrimental impacts to the surrounding neighborhood. Conditional use permits shall be granted when the Planning Commission determines that the proposed use or activity complies with all of the following findings: A. Conditionally permitted. The use is conditionally permitted within the subject zone and complies with the intent of all applicable provisions of this chapter. B. Zone integrity and character. The use will not impair the integrity and character of the zone in which it is to be located. C. Site suitability. The subject site is physically suitable for the type of land use being proposed. D. Existing compatibility. The use is compatible with any land uses presently on the subject property. E. Future compatibility. The use will be compatible with existing and future land uses within the zone and the general area in which the proposed use is to be located. F. Utilities and services. Adequate provisions for water, sewer and public utilities and services are available to ensure that the use will not be detrimental to public health and safety. G. Public access. Adequate provisions for public access are available to serve the use. H. General Plan consistency. The use is consistent with the General Plan. I. Safety and welfare. The use will not be detrimental to the public interest, health, safety, convenience or welfare. '53.210.440 - Limited Time Approval The Plann_u' g C Sion may approve a condition specifying a term fo e conditional use permit is valid. The app may be contingent upon en acceptance and continued observance of specified conditions, inc u ted to, any of the following: A. Substanti_.ag Ganf6rmity. Substantial conformity to appr 'laps and drawings. 153210 153.210 -22 Administrative Procedures 1 rage 1 or 4 What: Steps to Sundown and Robbery Deterrence 'dote: This operating procedure, Steps to Sundown and Robbery Deterrence, under 1 Safety and security > 1.05 Security, is a required procedure at Chevron's company - owned, company - operated service station locations. ExtraMile franchise locations are not required to comply with this 3rocedure. This procedure infortnation is offered to ExtraMile franchise operators to use in their liscretion. Objective: To create a safe operating environment in starting night duties, in order to minimize the possibility of an atterupted robbery Safer Tips: hen walkinE around the site, be sure to wear a safety vest. Frequency: Daily Time: 30 minutes How: The Steps to Sundown are: Jul r L C, i Lii 1. All lights (i.e. canopy lights, perimeter lights, and inside lights) are on. 2. Empty outside /forecourt trash cans into a site dumpster (if available). 3. All staff members are in approved uniform. 4. Supplies are fully stocked. 5. Windows are free from obstructions. 6. Office, storeroom, and tube bays are locked. 7. Remote door lock on main entrance is operational (where applicable). 8. CCTV system is working. 9. All keys are accounted for and stored. 10. Check if alarm is operational (where applicable). 11. Remote panic buttons are issued to staff (where applicable). 12. Walk the site and note any unfamiliar items or people. 13. Staff members are aware of unaccounted cars in the parking lot. 14. Incoming cashier is aware of maintenance issues. 15. Ail cash are secured in the register or time delay cash controller. The cash controller is operational and change is available. 16. SM or ASM to verify all dispenser security seals are in place on the dispensers and the UST Monitoring console (TLM) Note: At tier 3 sites, which have remote door locking systems, it is Chevron's practice to change the front entrance from automatic to manual opening from 8:30 pm until daylight. The standard procedure https: /fbusinesspoint. chevron .com /GlobalCommon/Global_S op /Cilobal_Sa€ety_and_Securi... 6/25/2014 Page 2 of 4 is for doors to be opened only after a customer approaches the door and has been identified. In the above_ situation,. it is-important.-to ensure having the correct size transaction drawer is in place in order to serve customers through the transaction drawer. More Information on how to minimize the chances of being robbed: General Guidelines on Cash Control: • Minimize the amount of cash in the cash drawer. • Have your staff work with a smaller float in the late evenings and early mornings. • Do frequent safe drops. • Never keep hidden cash to break large bills. • Never keep hidden coin rolls. Use the time delay safe to dispense extra coins. • Do not prepare the next shift's float "ahead of time ". This float should be prepared during shift overlap between cashiers. • Each cashier should verify and sign off on closing /opening counts of lottery, pre -paid phone vouchers, etc. • When the cash drawer is open, never turn your back or let yourself be distracted. • If you have a 2nd cash register and it is not in use, prop the empty cash drawer up to show that it is empty. • Never leave the safe door open. • If possible, engage your magnetic door locks while emptying the safe. • Do not count cash and complete paperwork at the front counter during shift change; instead, use, the backroom. You never know who might be observing you. • Spot check on takings in the cash register. This should be done from time to time to check takings and float accuracy. Merchandise Control • Treat lotto scratch tickets, gift certificates, product coupons, and all other vouchers, especially prepaid phone vouchers, as cash. • Record the serial numbers of the cards that are issued to staff in order to cancel them if stolen. • Lotto scratch tickets, gift certificates, product coupons, and all other vouchers are often targeted by robbers because they can quickly be tumed into cash. • Like cash, all vouchers should be stored in the time delay safe, not in an office drawer. • Ensure that a control mechanism is in place to record the issue and the sales of prepaid phone vouchers. • Treat cigarettes like cash. • Minimize the amount of cigarette inventory out front to what you expect to sell on a shift. • The rest of your cigarette stock should be secured and locked in the back storeroom. • Ensure to take particular care of cigarette stockholding between sundown and sunset, as these items are high risk items, which are prone to be stolen. • Stock take spot - checks should be done from time to time on high value items to check for any problem areas. Good Lighting and Visibility • Ensure that all inside and outside lights are operational (as required). Burnt out lights should be replaced or reported ASAP. • Remember, it is just as important to be able to see in as it is to be able to see out. https:ffbusinesspoinL chevron .con /GlobalCommon/Global_ Sop /Global_Safety_and_Securi... 6/25/2014 rage -1 or ,+ Ensure that sun blinds are only used as and when required and are placed in the up position as soon as possible. Ensure that point of sale signs, banners, and displays or counter displays do not block your view outside or your view within the store/kiosk. Keep them higher than 2 Meters (7 feet) or lower than I Meter (3 feet). Secure Facility • Doors to back rooms and back offices must be closed and locked at all times. They must never be propped open. • When you or your designate are processing cash receipts, ensure that the office door is locked. Do not allow interruptions or distractions. You should only open the door once the safe is locked. • When processing is finished and the deposit is prepared, use the intercom (where available) to ask the cashier to start the opening count down on the time delay safe. When the safe is ready to ;7f be opened, bring tiledeposit out fn kj the front. AlLer the safe has been opened, place the deposit inside. Secure immediately. • Ensure that your magnetic door locks are used appropriately and as required. • When doors are locked, the transaction drawer should be used to pass through merchandise, etc. • Ensure the following: the CCTV recording system is properly used, tapes are reviewed, and the staff is aware of this practice. • Ensure that all safety & security decals are displayed. • Ensure that you have an up-to-date Emergency Contact Sheet posted at the front cashier area, as well as at the back office. Check monthly to ensure correctness of the contact numbers, • Ensure that any unauthorized vehicle has been taken note of. Customer Awareness • Greet every customer as they come in through the front door. • Make eye contact. • Be aware of who are in the store and how long they have been there. • If there are some people loitering in the store, ask if you can help them find something. • Stay active in the store. Clean, stock shelves, and move around. • Be aware of who are in the lot and what they are doing. If necessary, call the police. • Always keep safety at the top of your mind. Encourage Police Involvement • Get to know your local police. It is recommended to invite them to come in for coffee, • During investigations with the police, use your back room to complete paperwork. Park on the lot in the evening, during the night, in between calls. • Call the police in instances of: • there are people loitering in the lot and looking suspicious; • it appears that someone is observing the site and/or your movements; • a fight starts between customers: • you feel threatened and/or a customer is b6ng abusive. • It is your responsibility to alert the police for any potential problems. Person Responsible: https:llbusinesspoint.chevron.comIGlobalCommorilCilobal—SopIGlobal—Saf5ty—and—Securi... 6/25/2014 Page 4 of 4 -Value- Drivers:-- Operational Excellence Measure Standard: Steps to sundown are completed daily. Resources: Rev 09/19/2012 https-Ilbusincsspoint.chevron.cc)aVCTIobalCDmmonIGlobal—SopICTIo'bal—Saff--ty—and—Securi... 6125/2014 O CD CD 0 m 0 0 3 Sll C) (D F_ CD 0 0 1N 8 to w -4 m cm .P w ri co > Cl) 3 (D to U) ;;- 'o co < Ln CD CD 0 CD_ to CD -0 > CD W W EL r- 0 to 0 CD (D u) 5 F = -0 w 'T - S� 0 0 o - L> 0 (D. — C) 0) w m a . T - CD o r- CL S io CL D) =1 E.0 FI T < 0 F C) El 5- M 6 CD 3 55 F EC) I- C) CD W In In FD C) -0 X 2,) m "D '0 , —,< Z3 r_ ED 0 0 0 CD CL 0 — -0 (' F 0 CD w ;7- CD ;u CD 3 . CD w In q ul o- - C-) -00 ZY ED �Cl W s Fl; C) -0 CD R� S- w CD �;: 0 w ID In E� CD cr) w In CD m 0 * C-) ::r < a: CD 0 0 0 0 'Z cf) �< 3 a x 6 n. _C01, CD c, 3 x w 0 0 0 ,,o :I- 0 (n CD CD 0 7:7 0 CD 0- :3 0 — a , o 0- w 3 w 0 w 6- = '7 CID c) � 'T, - X CD W CD C, x CD C, a) CL - 0 R ;- 0 C, CD CL E cr CD O. ch 3 0 o- 2 0 S Q N- 0 0 C: CD EO =7 CD ;F CD CD w CD - Z-- -0 w - o 0 < CD CD • T. C) W C 0- 5� - 0 < 21, M Ul- CD 3 0 5- > co E CD In '0 l< to :7 CD 3 CD CD zu 0 0 CO C(n D CD 0 U) O elk CL CD U) m Ln 0 -0 CD m CD -:5 < 0 0 D CD cn CO CD CD a) Cd 0 0 CD CD cn CD zu 0 0 CO C(n D CD 0 U) O elk CL CD U) m Ln 0 -0 CD m CD -:5 < 0 0 D CD cn CO CD CD a) Cd 0 Z3 CD 0 m C-) 0 m� Ci CD r- (D v 0_ N ME fn cn 9 ATTACHMENT #10 APPEAL FROM STANTEC ARCHITECTURE Stantec February 5, 2015 Pile: 2007001057 Alejandra Avila, City Clerk City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 FEB :- 9 201 CITY OF 13A4 DWIN PARK Stantec Architecture Inc. Cm CLERKS DEPARTMENT 1383 North McDowell Boulevard Suite 250, Petaluma CA 94954 -7118 Reference: CP -818; 3160 Baldwin Park Boulevard (Chevron) Via Overnight Mail On January 28, 2015, the Planning Commission adopted a resolution of denial of Chevron's application to sell beer & wine for off -site consumption from its existing convenience store located at 3160 Baldwin Park Blvd. In keeping with Municipal Code section 153.210.150, please consider this a request on behalf of Chevron for appeal of the Planning Commission decision to the City Council. Our appeal is based on the follov'Vil lg o! t the following grounds: 1, r i the public, hearing conducted on December 10, 2014, the Planning Commission failed .. to consider City of Baldwin Park Administrative Policy #028 regarding development standards for alcoholic beverage sales. We believe that had the Commission adequately considered that policy, they would have found that Chevron's proposal complies with all the stated development standards and that Chevron has demonstrated a commitment to the stated "Typical Conditions of Approval for CUP ". In the spirit of the policy #028 adopted by the City Council, Chevron has acquired an existing license for off -sales from another business within the City of Baldwin Park to relocate this license to this Chevron location thus the approval of this application would not increase the number of licenses within the City of Baldwin Park. 2. At the public hearing conducted on January 10, 2014, the Planning Commission was advised by Staff that, in absence of "internal policing ", a customer would be able to buy alcohol from the Chevron convenience store and take it into the McDonald's for consumption, when, in fact, at every Chevron /McDonald's Co- branded location where alcohol is sold, onsite consumption is strictly prohibited (per the ABC licensing) and this prohibition is vigorously enforced. 3. During the Staff presentation at the aforementioned public hearing, Staff repeatedly misrepresented the ABC findings necessary for approval as ones of "public convenience and necessity ", when the ABC findings requirement are, in fact, ones of "public convenience or necessity ". This inadvertent misrepresentation was then cited by'a Commissioner in making his final comments to fellow Commissioners, stating "...that is the ABC rule. You have to find for a necessity because if is over - concentrated." Design with communliy In mind Doing business as: Stantec Architecture and Engineering (NY) Stantec Architecture P.C. (DC, MS, MO, NE) For list of our registered architects, please visit %~. stantec .com /registeredarchitects - ` February 5,2O)6 Alej*ndm Avila, City Clerk Page 2of2 Reference: CP-818, 3160 Baldwin Park Boulevard (Chevron) 4.|n the draft of Resolution PCl4-2lpresented to the Planning Commission on January 28, 2Dl5'fhe misrepresentation of the ABC standard uf "public convenience or necessity" b repeated in Section 2' Finding "0" as: "There |uno 'public convenience and necessity'—" [emphasis added), We respect fully request that this item be placed on the hearing agenda for the next available City Council meeting. Should you need any further information in order to schedule this item for Council consideration, please do not hesitate tVcall. Regards, STAN. C ARCHITECTURE INC. x�r Bob Abbott ~ ss s Hf` Project /Manager ' Phone: (707) 668-47l4 Fax: (707) 765-9908 c Ms. Asuncion Lounon-C8RE/Chevron (via email pdO Ms. Amy Harbin - City cfBoldvvin Park, Planning (via email pd0 DG$igrl With cummumtYmmind k tl BALDWIN P - A, R, K February 9, 2015 Stantec Consulting Services, Inc Attention: Mr. Bob Abbott 1383 N. Mc Dowell Boulevard, Suite #250 Petaluma, CA 94954. RE: Receipts for Payment of Fees Dear Mr. Abbott: Please- find enclosed your cony of the receipt for fees paid in the appeal of the Planning j cony F Commission's decision to the City Council on CP-818 at 3160 Baldwin Park Boulevard. If you have any questions-, please contact meat (626) 960-401,1, extension 475, or by email at AHarbin@baldwinpark.com. Sincerely, COMMUNITY DEVELOPMENT & HOUSING DEPARTMENT Amy L. L Y--/ rbin, AIC P City Piann Planning Division Enc, CITY OF • BALDWIN PARK, 14403 EAST PACIFIC AVENUE, BALDWIN PARK, CA -91706 (626) 960-4011 FAX (626)962-2625 CITY OF BALDWIN PARK u 14408 E• Pacific Avenue . ' Baldwin Park; CA 91706 a, a IPE b (626) 960 -4011 JAHU RECEIPT RECEIVE FROM v rye 01 - = _ ♦, ■ � � � I I� RESOLUTION NO. 2015 -063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE FINDINGS OF FACT AND DENYING A CONDITIONAL USE PERMIT TO ALLOW THE OFF - SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BLVD.; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP -818). THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. T11 he City Council of the City of Baldwin Park does hereby find, determine, and declare as follows: (a) An application ( "Application ") for a conditional use permit was submitted on behalf of the owner of certain real property, located at 3160 Baldwin Park Blvd. in the City of Baldwin Park, described more particularly in the Application on file with the City Planner; and (b) The Application was sought to approve a conditional use permit for the off -Osite sales of beer and wine in conjunction with a convenience store with gasoline station (Chevron) and fast food restaurant (McDonald's) within the F -C, (SV), Freeway Commercial Sierra Vista Overlay Zone pursuant to Table 153.050.020 in the City's Municipal Code; and (c) A duly noticed public hearing was held on said Application by the Planning Commission December 10, 2014. At said meeting the Planning Commission voted to deny the request and directed Planning Division staff to return to the next scheduled Planning Commission meeting, a resolution of denial; and (d) On January 25, 2015, a resolution of denial, denying a request for a conditional use permit for the off -site sales of beer and wine in conjunction with a convenience store was presented to the Planning Commission. The Planning Commission voted 5 -0 to adopt the resolution of denial; and (e) On February 9, 2015, Robert Abbott with Stantec Architecture submitted a complete and timely appeal of the Planning Commission's decision to the City Clerk of the City of Baldwin Park; and (f) A duly noticed public hearing was held on said Application by the City Council of March 18, 2015. The City Council, after reviewing the Staff Report, Administrative Record, and considering oral evidence during said public hearing, found that there are not the requisite findings to grant the conditional use permit; and Resolution No. 2015 -063 March 18, 2015 Page 2 (g) Each fact set forth in the staff report dated March 18, 2015 from Marc Castagnola, AICP, Community Development Director and Amy L. Harbin, AICP to the Mayor and City Council ( "Staff Report ") is true and correct. SECTION 2. The City Council does hereby adopt the following Findings of Fact applicable to all conditional use permits: (a) Conditionally permitted. The use of off -site sales of beer and wine is conditionally permitted within the subject FC(SV) Freeway Commercial Sierra Vista Overlay Zone and complies with the intent of all applicable provisions of this chapter (subchapters 153.210.450 through 153.210.495 of the City's Municipal Code); and (b) Zone integrity and character. The use may impair the integrity and character of the zone in which it is to be located in that the proposed location of off -site sales of beer and wine is within a Census Tract that is currently over concentrated with five (5) off -site sales outlets as determined by the California Department of Alcoholic Beverage Control Furthermore, the Department of Alcoholic Beverage Control permits a maximum of two (2) off -site sales outlets before Census Tract 4047.02 would be deemed over concentrated. Additionally, the proposed location is within approximately 500 feet of four (4) existing off -site sales outlets within said Census Tract 4047.02; and " (c) Site suitability. The subject site is not physically suitable for the type of land use (off -site sales of beer and wine in conjunction with a convenience store) being proposed. The existing Chevron convenience store shares the same building, primary entrances, and direct access with an existing McDonald's fast food restaurant. Patrons of the McDonald's Fast Food Restaurant are required to walk from the parking area through the Chevron convenience market to the McDonald's Fast Food Restaurant counter and exit the same way, through the Chevron convenience store. Additionally, the proposed location (3160 Baldwin Park Boulevard— Chevron convenience store) for the off -site sales of beer and wine is within approximately 500 feet of four (4) existing off -site sales outlets (reference Table #3 in the CP -818 City Council staff report dated March 18, 2015) and proposes to increase the overconcentration of alcoholic beverages by one (1) license within Census Tract 4047.02 as determined by the California Department of Alcoholic Beverage Control; and (d) Existing compatibility. The sale of alcohol is not compatible with the McDonald's land use presently on the subject property. Specifically, the Chevron convenience store shares direct access with a McDonald's Fast Food restaurant which is `family friendly' and child oriented. The close proximity and shared entrance to this family themed restaurant makes the Resolution No. 2015 -063 March 18, 2015 Paae 3 sale of alcohol particularly incompatible with the presence of children congregating in and about the site; and (e) Future compatibility. The additional sales of alcohol is not be compatible with existing and future land uses within the zone and the general area in which the proposed use is to be located, should the,-over- concentration of the census tract with off -site alcoholic beverage sales and the four (4) existing off -site sales outlets remain in the future; and (f) Utilities and services. Since no improvements are proposed to the building and the building is currently existing, there are adequate provisions for water, sewer, public utilities, and services which would not cause a detriment to public health and safety; and (g) Public access. Adequate provisions for public access are available to serve the proposed use; and (h) General Plan consistency. The proposed off -site sales of beer and wine in conjunction with the convenience store is not consistent with the General Plan in that the off -site sales of beer and wine at this location does not provide a balanced mix and distribution of land uses throughout Baldwin Park (Goal 1.0 of the Land Use Element). The proposed addition of the off - site sales outlet does not provide a `public convenience or necessity', but rather contributes to the over - concentration /saturation of off -site sales outlets within the Census Tract and general area; and (i) Safety and welfare. The use could be detrimental to the public interest, health, safety, convenience or welfare in that the existing Census Tract, 4047.02 is currently over - concentrated according to the California Department of Alcoholic Beverage Control by three (3) existing off -site licenses. An additional off -site sales license would render the census tract even more over - concentrated and require a finding of public convenience or necessity. There is no `public convenience or necessity' with the addition of a new off -site sales outlet within the Census Tract. The `Necessity' does not meet the finding in that a purchaser can go elsewhere, to one of four existing off -site sales outlets within 500 feet (walking distance) of the proposed off -site sales location. Furthermore, there is no `public convenience' in that the existing convenience market, where the proposed off -site sales are to be located, shares a building, entrances, and provides customer. access to a family - friendly child oriented McDonald's Fast Food Restaurant. Additionally, a finding of `public convenience' could not be found because there are four (4) other off -site sales outlets within walking distance of approximately 500 feet in the same Census Tract. Resolution No. 2015-063 March 18, 2015 Paae 4 SECTION 3. The City Clerk shall certify to the adoption of this Resolution and forward a copy hereof to the Applicant. PASSED, APPROVED AND ADOPTED this 18th day of March, 2015. MANUELLOZANO MAYOR ATTEST.- STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK 1, Alejandra Avila, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2015-063 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on March 18, 2015 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. 7 SUBJECT: Public Hearing Regarding Five Year Consolidated Plan, Fiscal Year 2015 -2016 Annual Action Plan, Citizen Participation Plan And Analysis Of Impediments To Fair Housing Choice /Fair Housing Plan For the City Council to hold the first of two required public hearings to receive public input regarding the: 1) Five Year Consolidated Plan; 2) FY 2015 -2020 Annual Action Plan; 3) Citizen Participation Plan; 4) Analysis Of Impediments To Fair Housing Choice /Fair Housing; and, 5) To Consider The Funding Allocations For The FY 2015 -2016 CDBG Public Service. FISCAL IMPACT The impact to the general funds is unknown at this time. However, once the actual amounts are determined it will be reflected in the FY 2015 -2016 City budget presented to the City Council for approval. It is important to note that the continuous reductions in City's annual CDBG and HOME allocations from HUD in addition to the recurring annual CDBG expenditure, of about $506,000, earmarked through 2021 for the repayment of the Section 108 Loan will have a tremendous impact on the CDBG funded projects. Hence, the approval of proportional funding to all CDBG projects for the next six years will determine the extent of the impact to the general funds. Further details regarding the impact is discussed throughout the staff report. Financial Review This year's CDBG Funding is down $22,023 from the previous year since in FY 2014/15 the City received $974,659 compared to FY 2015/16 allocation of $952,636. There is also a reduction of $22,332 in HOME Investment Partnership (HOME) entitlement Funds from the previous year from $252,641 to $230,309. There will be impacts to the General Fund in several areas in order to maintain the same level of service because of increased personnel costs or program reductions. CDBG /HOME Public Hearing April 15, 2015 Pape 2 Because of the reductions in next year's CDBG allocation, staff reviewed various program impacts and possible options. After reviewing the available new funding and carry over amounts, it was determined that not all programs could be funded at the same level as last year. With these limitations it is recommended that funding for Code Enforcement from last year's CDBG allocation be reduced from $121,713 to $100,000. Staff is in the processing of reviewing other revenue options and sources before the presentation of next year's overall budget to maintain Code Enforcement at its current staffing levels." RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2014 -2015 CDBG public service programs by selecting one of the following options: OPTION 1: Approve the Joint Commission's recommendations for funding as revised by staff, or OPTION 2 Revise allocations as the City Council deems appropriate BACKGROUND Pursuant to Housing and Urban Development (HUD) regulations, the City is preparing its five- year strategy designed to address the housing needs of extremely low, low and moderate - income households within the community. The current Five Year Consolidated Plan covers years 2010- 2015. The new Five Year Plan will cover years 201.5 -2020. Along with the Five Year Plan, the City mist also prepare and submit its Annual Action Plan, Analysis of Impediments to Fair Housing Choice and Citizen Participation Plan. All Plans are due to HUD by May 15, 2015. Included in the process of preparing its annual Plans, HUD requires the City to encourage citizen participation by holding community meetings and two public hearings. To ensure citizen participation from Baldwin Park residents, the City designated the Housing Commission and Recreation and Community Service Commission to jointly form the CDBG Advisory Committee. The CDBG Advisory committee reviews and considers proposed projects and reviews applications for public service programs. Two committee meetings were held before the CDBG Advisory Committee and funding recommendations were approved on February 5, 2015. This first public hearing is to provide the City Council the opportunity to receive public comments regarding all Plans. It also provides public service applicants the opportunity to make presentations the regarding their applications including services and the benefits to our residents. HUD recently announced the City's FY 2015 -2016 Federal allocations. The City can expect to receive $952,636 in Community Development Block Grant (CDBG) funds and $230,309 in HOME Investment Partnerships (HOME) entitlement funds. The City is also estimating about $20,000 in HOME projected program income. Of the CDBG amount, up to 15% may be allocated to public service programs, which equates to $142,895. Public service program is not a requirement of CDBG, however, it provides funding or other types of assistance to low - income youth, elderly, disabled, homeless and other special needs individuals. CDBG /NOME Public Hearing April 15, 2015 Paae 3 Program Income HUD allows Cities to include the estimated CDBG annual program income when calculating the amount available for public service programs. However, if the amount estimated at the beginning of the year is not received, this can place the City at risk of non - compliance. Therefore, with program income received decreasing annually, the City opts to exclude program income from its maximum calculations for public services. The total CDBG and HOME funding available for FY 2015 -2016 is as follows: FUNDING RECOMMENDATIONS Although the main focus for this public hearing is to consider funding for pubic service programs, in order to fairly and accurately consider public service allocations for FY 2015 -2016, and in preparation for the Five Year Plan, the City must begin to consider funding for all CDBG programs at this time. Economic Development Programs - Section 108 Loan Repayment The Section 108 Loan has the greatest CDBG funding allocation for the next six years. During the 2005 -06 Program Year, the City utilized a $3 million Section 108 program to support an economic development project that included a Super Wa1Mart Department store and other commercial businesses. The Section 108 project is considered an economic development project that created employment opportunities to over 320 low -and moderate - income individuals. This Section 108 loan was provided to the City under an agreement it be repaid with future CDBG funds. The amortization schedule reflects the City's loan to be paid in full by August 1, 2021 with an average annual payment of $506,000. Fiscal Year CDBG HOME Total FY 2015 -2016 Entitlement $ 952,636 $ 230,309 $1,182,945 Estimated 2015 -2016 Program Income $ 0 $ 20,000 $ 20,000 Unexpended Prior Year Funds $ 762,850 $1,650,746 $2,413,596 Estimated Total Funds Available 51,715,486 51,901,055 $3,616,541 FUNDING RECOMMENDATIONS Although the main focus for this public hearing is to consider funding for pubic service programs, in order to fairly and accurately consider public service allocations for FY 2015 -2016, and in preparation for the Five Year Plan, the City must begin to consider funding for all CDBG programs at this time. Economic Development Programs - Section 108 Loan Repayment The Section 108 Loan has the greatest CDBG funding allocation for the next six years. During the 2005 -06 Program Year, the City utilized a $3 million Section 108 program to support an economic development project that included a Super Wa1Mart Department store and other commercial businesses. The Section 108 project is considered an economic development project that created employment opportunities to over 320 low -and moderate - income individuals. This Section 108 loan was provided to the City under an agreement it be repaid with future CDBG funds. The amortization schedule reflects the City's loan to be paid in full by August 1, 2021 with an average annual payment of $506,000. Fiscal Year Ann' nnual Pam ent FY 2013 -2014 $ 505,917 FY 2014 -2015 $ 506,813 FY 2015 -2016 $ 507,560 FY 2016 -2017 $ 507,509 FY 2017 -2018 $ 508,308 FT 2018 -2019 $ 506,230 FY 2019 -2020 $ 505,542 FY 2020 -2021 $ 503,841 CDBG /HOME Public Hearing April 15, 2015 Paae 4 Admittedly and proudly, the Section 108 Loan resulted in a successful project with a positive impact to Baldwin Park residents. However, this project, as well as a probable continued reduction to the City's HUD CDBG funding, also results in the need to consider and anticipate a tremendous impact on the City's CDBG programs in preparing the Consolidated Plan. To remain in compliance with its Loan agreement, the City cannot reduce the amount allocated to the Section 108 repayment. Therefore, it would be prudent for the City to begin reducing the expectations and allocations to other CDBG programs, at least through 2021, when the Section 108 Loan will be paid in full. Public Service Programs As a reminder, the City may allocate a maximum of 15% of its annual allocation to public service programs. Although the Commission made their recommendation up to the 15% maximum, there is no regulation to prohibit the City from allocating less than 15 %. If not considered this fiscal year, a reduction in public service program may be considered next year. Commission /Committee FY 201 5 -2016 Recommendations The City held two community meetings regarding the CDBG funding process. At the meeting held on February 5th, organizations that submitted applications for public service funding presented their requests before the Joint Commission/CDBG Advisory Committee. Because HUD had not yet announced the actual funding prior to the meeting, the CDBG Advisory Committee considered last year's funding when making their recommendations. Understanding the lack of sufficient funding available, the Committee expressed their desire to avoid reductions in services and funding to public service programs. Therefore, after much . discussion, they agreed that their intent was to maintain the level of public service allocations as close to last year's as possible. Now that HUD has announced the actual allocations, which once again resulted in a reduction in CDBG funding, the Committee's recommendation for funding is no longer possible to approve. Taking into consideration the intent and desire of the Committee, staff adjusted their recommendations to remain exactly as last year's allocations to public service programs. The revised recommendations are as follows: * Indicates City of Baldwin Park Services A B �' i�fl'ZltilOtZ Y 14115' Cuirrent 15116 Rgpe�s> ; T 15116. J�riet +Coiininission Allocation A114caion Recommei►dations Church of the Redeemer Food Bank $ 8,000 $ 15,000 $ 8,000 Domestic Violence Advocate * $ 15,000 $ 25,000 $ 15,000 ESGV Coalition for the Homeless $ 10,000 $ 10,000 $ 10,000 Family Service Center * $ 28,500 $ 30,000 $ 28,500 Graffiti Removal * $ 30,000 $ 50,000 $ 30,000 Pride Program (BPPD) * $ 19,000 $ 43,970 $ 19,000 Recreation/Sports Scholarship * $ 12,300 $ 15,000 $ 12,300 Santa Anita Family Services $ 3,300 $ 5,000 $ 3,300 St. Johns Church Social Services $ 2,150 $ 2,200 $ 2,150 Youth Employment * $ 14,449 $ 15,000 $ 14,449 TOTALS $142,699 $211,170 $142,699 * Indicates City of Baldwin Park Services CDBG /HOME Public Hearing April 15, 2015 Page 5 It should be noted that two public service organizations declined their approved funding in FY 2014 -2015. Project Sister and Cory's Kitchen both expressed their appreciation for the proposed funding but noted that the small amount approved was not sufficient to justify the amount of staffing and time spent needed to meet the federal requirements. Neither of those agencies applied for funding this year, FY 2015 -2016. Program description of each public service application is also attached for your review. (Please see Attachment) Administration Each year, the City may allocate a maximum of 20% of the annual CDBG entitlement allocation towards administration and planning. This includes staff costs and operating expense for the overall administration of the CDBG program and a portion for the required Fair Housing Services. This year's maximum equates to $190,527 that may be used for administration. Fair Housing $ 2,500 Admin — Program Delivery $ 188,027 T otal Planning and Administration $ 190,527 Staff understands that $2,500 is not a feasible amount to expect the Housing Rights Center to provide the HUD required fair housing services to our residents. However, the CDBG funds available for administration services limit the City's ability to provide sufficient funding using CDBG only funds. Therefore, the Baldwin Park Housing Authority, which regularly partners with the Housing Rights Center, also provides funding to meet the fair housing needs of our residents. Capital Improvement Projects Although there are CDBG Capital Improvement projects needed, due reduction of funding, there really are no funds available that would sufficiently support a Capital Improvement project. There is one Capital Improvement Project that previously approved by the City Council in FY 2012 -2013, the Storm Drain Project proposed on residential streets near Earl Avenue and Corak Street. The amount reflected in the table below is the estimated balance of funds for the project underway that will be included in FY 2015 -2016 budget. Corak Street Storm Drain 1 $ 690,000 Housing Programs The City continues to maintain its housing programs as in previous years. Pursuant to CDBG regulations, housing programs are required to create or maintain decent affordable housing for low- income areas and residents. The City's Housing programs include homeowner rehabilitation grants offered to the extremely -low to low- income households with a preference to the elderly and disabled. It also includes the lead testing program, which HUD requires for all CDBG and HOME rehabilitation projects. The Rehabilitation Administration program provides for the CDBG /HOME Public Hearing April 15, 2015 Page 6 inspections, loan underwriting and all other operating cost of rehabilitation projects, including the ROEM development project. The Code Enforcement Department provides for code activities in CDBG designated low - income areas with the city. NOME Funds HOME funds are much more restrictive than CDBG funds. The projects are limited to affordable housing projects. Proposed FY 2015 -2016 HOME fund projects are as follows: 1) Administration - 10% maximum allowed for planning and administration; 2) Community Housing and Development Organization (CHDO) Program — Staff continues to seek a qualified CHDO to allocate the HUD required 15% of the annual allocation to implement an eligible CHDO activity; 3) ROEM Affordable Housing Development — Previously approved to develop affordable housing units. FY 201.5 -2016 is estimated unexpended balance of initial allocation of 1.9M; 4) Residential Rehabilitation Loan Program — Project provides low- income property owners of owner - occupied properties loans to rehabilitate their properties and ensure compliance with all local, state and federal building and safety codes; and, 5) Lead Abatement Grant Program — Project requirement to meet HUD's regulation for properties participating in rehabilitation programs. HOME Administration� vv. �$ 23,055 ROEM Multi- Family Rental Development $1,300,000 CHDO restricted funds (includes FY 2013 -2014) $ 310,000 Residential Rehabilitation Loan Program $ 243,000 Lead Abatement Grant Program $ 25,000 Total HOME $ 1,901,055 As a reminder, HOME funds must be committed to a project in 2 years from the date of funding to the City and expended in five years. If a partnership is not entered with a CHDO funds will be at risk of recapture. Because of the limitations of funding, loss in Housing Set -aside funds and the many HUD restrictions associated with CHDO HOME Funds, it is difficult to implement a CHDO project. Staff will make every effort to avoid recapture, however the recapture regulation is statutory and cannot be waived. Extensions for this deadline are also not available. Public Review Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings CDBG /HOME Public Hearing April 15, 2015 Paae 7 during the preparation of the subject plans. This public hearing allows the City Council to approve a draft plan to make available for the required 30 -day comment period. The draft Plans will be available for public review at City Hall, 3rd floor and the Esther Snyder Community Center beginning April 6, 2015 and concluding at the second public hearing schedule for May 6, 2015. I11°5[!1_\0N51T /IDh�A No Legal Review is necessary at this time ALTERNATIVES Alternative Funding Options There are alternatives in the funcling allocations that the City Council may m— siliPr. As previously mentioned, HUD only establishes a maximum 15% of the City's annual allocation to public service programs. The City may opt to provide less funding to and or eliminate funding to certain public services for this fiscal year. This would make funding available for other programs such as Code Enforcement or Capital Improvement Projects. After 2021, when the Section 108 Loan is paid in full, the City should once again have funding available to implement new programs or reinstate cancelled programs. Attachments: ® Public Service Applications r A A, � $IZIL14 L I vt ff." Church of the Redeemer Food B r APPLICATION CHECKLIST ORGANIZATION Church of the Redeemer/ Redeemer Food Program Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruellas at (626) 960-4011 ext 354/496.. 1 APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) BOARD OF DIRECTORS A nAVIT FF16'.... Application packages are due by 5 p.m., on December 11, 2014. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 J.-Iggigyng ILI Fil N&IN iTiFAWN 14 Will W9110 re FINDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2014 -2015 PLEASE TYPE OR PRINT Agency Name: Church of the Redeemer/ Redeemer Food Program Agency Address: 3739 Address Monterey Avenue Baldwin Park 91706 e+.c. + City Zip (rode V 11 441 Administrator: . • Renbr • Administrator Telephone: Administrator Email Project Site Ad- dress: Project Manager: 626- 960 -9585 Fax: PFlores @ cotrbp.org 626- 960 -9587 3739 Number Monterey Ave. Baldwin Park 91706 Street City Zip Code Cecelia Bernal Project Manager's Telephone: Project Manager's Email: 626- 960 -9585 Title: Community Project Director CeceliaB @uvp.com Fax: Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). The Redeemer Food Bank beqan over 23 years. aqo and was _the _only food bank in the city. We have maintained a great repor with the clients and make the application process as easy and comfortable as possible. Providing food baskets on a weekly /monthIV basis, the food program serves more than 300 individuals each month. We continue to delivery food as needed to the families. Has the Agency previously received funding from the City of Baldwin Park? X 8 Yes (if yes, number of years ) No -4- Grant Amount Requested $_15,000.00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The Redeemer Food Program provides food assistance to Individuals and families in the community that are described as: - Low Income. Miarant Workers - Seniors living on fixed- income - Homeless - Physically and developmentally disabled children and adults - Victims of personal tragedy (fire, loss of job) -Food baskets are given daily and /or on an emergency basis . In addition to the last Saturday of the month. For those unable to reach our facility, our volunteers will deliver the food to their home, Our goal is to expand and increase our services and the amount of baskets given, to not have to turn away individuals /families each week as we run out of food. In addition to food we offer clothing, used shoes and toiletries. We also offer Counseling to assist those who are suffering emotionally due to their hardship. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The oroaram identifies those individuals and families in the community of Baldwin Park with low income. The majority are single women with children, elderly. disabled. and Homeless. Describe any special characteristics of your client population. We have seen a larger amount of the Asian Senior Population and even a few teenagers come thru the program. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase 'rWny °c$ien ��iave °ebpre se1edri ie' heed for food due to their unemployment benefits running out and we are seeing a lot more families coming to the Food -5- The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: I I . Name Yeses_ No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No 5. Total family (household) income. Yes v No, 6. Ethnicity Yes X No. 7. Female head of household Yeses_ No. Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: "I Senior Pastor Title of Officer 12- . I 1. 4-' Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the proiected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected 07/1/14 TO Current 07/01/15 TO 06/30/16 BALDWIN PARK RESIDENTS 1,21,8 2- , b1Q NON-BALDWIN PARK RESIDENTS 248 550 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers I further describes the activity you are proposing; A) The project will benefit a presumed benefit* clientele as defined by HUD. R) X Thn diont intake information will provide evidence that at least 51 v v vuv n percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. N W W � � m w o� d � O ! 1i T .a cu H CD C; M 0 ~ (A CD tm O 00 00 v o 04- U) mss= ° o O IL m U) .� CO T ® r N CL Cl N UU C L •a = o -W m H U- i V = CD a= L. , O O O cA o ,r, N ®. N UU U U H 0. +r m c as N m c o � :a o = (D ca U) (D 7E LL E cp a) cn U 2t v_ O C: y•� —y,� iL ° .a) C C CL G i3 N _N O O E O .a-. F- Q *— N Cl) d' LO c0 I- 00 m ,- N C7 4 U 07 k w C sue. ®i r L. E r a 0 a) O O 0 0 0 0 0 0 0 0 O O 6 o 0 00 0 O O O ° ° 0 0 O O O 0 LO O O O O , 000 O O O O ,- }. H LL O O ,- N m m m O O C` I\ O r N N O O O m L 4) O U? 'O O O O O O O O 0 CL O O 00 O o O O O O O O = ,+. O O O O 0 LO O O O O O O O O 6 O O O O � O W- O 0 CL 00 o O ,- Lo I- Ln N 0 �t 0 m 0 0 m 1- Lo d o N cc� c� r o ,., 0 0 0 I c'li a- 1 0 1 I 1 1 0 o 1 O 0 ° 00o Ln LO o o 0 o O O 0 O 0 O T- 0 o 0 o ° tf ° O 0 0 0 ° LO 0 LO 0 N l.C� N N d O O O N N O - r r O O O O 0 O O O C O O 0 0 0 0 O O O 0 0 O 0 O 0 O" O O O° O O o ° ° O 6 ° '- , m 0 M o 0°° o o° CST d 6i (- W o 0 ,- N Lo 00I L-0 O O 1` I t` 0 ,— T T - rV L ® O i3 O 0 O O O O O O 0 0 0 0 0 0 O 0 0 0 0 0 O O LO O o O o o O O O O LO O m O m U ® o m Lo O O o m ,o 6 N (6 CO O O ,- I`� N F m O dt d U) O O tV CL O O O O M O 0 0 0 O C5 O m o 00 LO m r o O O O LO O 0 o 0 0 ° ° N U u O O O ,- N dt O O O T N N O 0) V U) O O A � � c _ CZ - CL X ++ �_ W � N > W cz O rZ m 2: U U �.) �C t� L (t3 _ L O ® W q� ^�,, CZ UD � _N 'L'n^ �e �U S� r W C: W W �� O C: VJ �¢ J 1+ j ® F- 2 O M 2 U U . H . N C 7 d 6 6 ti 00 m r :v W F CL 0 Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Dr. Paul A Flores President/Senior Pastor Indefinite 2. Sandra Chavez Vice President February 2015 3. Gladys Garcia Secretary I February 2015 r 4. Cecelia Bernal Treasurer February 2015 5. Jerry Mora Church Administrator Indefinite 6. 7. Name of Executive Director Dr. Paul A Flores CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. - 1 1 - As the Executive Director, or duly authorized representative of Redeemer Food Program (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. 1 certify and declare under penalty of perjury that the information provided in this application is true and correct. Paul A Flores Print Name '! , 'JA -I,- Signature 626-960-9585 Phone Number P Flores@ cotrbp.org Email Address -12- President/Senior Pastor Title of Officer Date 711r, 7 Zia7i� I 'Wild 'l t The Genera] Council Of the Assemblies of God is n Paewifir And Sou District La In American As approved Membership of Church of the Redeemer On October 24,1999 `� s•• CONSTITUTION AND BY-LAWS CHURCH OFT REDEEMER, AFFILIATED WITH THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, LATIN AMERICAN DISTRICT COUNCIL WHEREAS, it is the express purpose of God to call a saved people who shall constitute the Body or Church of our Lord Jesus Christ, established upon the foundation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained that His Universal Church should find expression in and through local churches, to assemble together for worship, fellowship, counsel and instruction. in the Word of God, to do the works of ministry, and exercise spiritual gifts and offices as provided in the New Testament-, THEREFORE, this corporation is formed to propagate the Gospel of Jesus Christ, according to the Holy Bible, in fellowship with THE GENERAL COUNCIL OF ASSEMBLIES EMBLIES OF THE 0 I church under the headship of the Lord Jesus k—orpuldLIU11, as a local GOD, a Mli ssouri Nonprofit al Christianity; and, in these premises, Christ, with customs and traditions of Evangelical Pentecost the following Constitution and By-Laws are adopted: CONSTITUTION The name of this corporation is PLI nP THE REDEETMER Cmupl_�__L� �� I hereinafter referred to simply as "church" or "corporation", though this corporation may by special resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible this This church holds the Bible, the Holy Word of God, to be supreme in all matters governing church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born -again Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we `:' all come in the unity of the faith, and of the knowledge of the Son of God, unto a perfect man, unto the measure of the stature of the fullness of Christ" (Ephesians 4:13). Section Two: Purposes- Worship, Evangelism and Fellowship The purposes for which this corporation is formed are to establish and maintain a place of worship of Almighty God, our Father, and the Lord Jesus Christ, His only begotten son, through the ghty Z:) Holy Spirit, and promotion of Christian fellowship and edification, to conduct business as a church, under guidance of the Holy Scriptures, and to do the work of evangelism in home and foreign fields obedient to the Great Commission of the Lord Jesus Christ. Section Three: Tenets of Faith as the inspired and revealed Will of God, As Tenets of Faith, this church accepts the Holy Bible the all-sufficient rule of faith and practice, and for the purpose of maintaining general unity, adopts the STATEMENT OFF MENTAL TRUTHS OF THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, as same is now and from time to time may be revised, and as recited in the true copy thereof which follows as an addendum to this code of Constitution and By-Lav Vs, by this reference here incorporated as though set forth in full. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERS Section One: Standards and Church Government Prerogatives It shall be a standard and responsibility of this church to preserve scriptural order in all matters affecting its life and ministry, reserving the right of self-government, the prerogatives to choose its I i own Pastor, and, by action of its membership or Church Board to elect its officers and directors, to establish and maintain standards of membership and discipline, to acquire and hold title to property, na + i ess ne a ning to its life- and conduct as a local church, according to and to transact a"'. -o 'her bu sin - 1, ert -I - Holy Scriptures and as hereinafter in this Code of Constitution and By-Laws provided. Section Two: General Powers This corporation shall have and is empowered to exercise all rights, powers and privileges generally accorded to corporations of this kind, including the power to contract, to acquire, hold, buy, sell, lease, mortgage, hypothecate, or otherwise encumber, and to dispose of in any way, real and property of all kinds and descriptions, and to conduct all business which is lawful, necessary or expedient, in promoting the purposes of the corporation, including the power to issue, purchase, • redeem, receive, take or otherwise acquire, own, seff, lend, exchange, trwansfer or otherwise dispose of, pledge, use or otherwise deal in property of any kind, including its own bonds, debentures, notes and debt securities. ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES • it Section One: Affiliation While recognizing inherent right to sovereignty in the conduct of its own business affairs, this church voluntarily enters into full cooperative fellowship with and as a member of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, Springfield, Missouri, and likewise in fellowship with and as a member of the SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Corporation, and subject to their superior authority in matters of doctrine and conduct, which corporations are hereinafter referred to as "General Council" and "District Council", respectively, or collectively referred to simply as "Assemblies of God". Section Two: privileges, Responsibilities, Representation This church shall share in privileges and assume responsibilities enjoined by affiliations mentioned above, in accordance with the Constitution & By-Laws of each the General Council and the District Council, as such regulations are now and may from time to time be amended, including representation at both the General Council and the District Council business sessions, through its delegates who have been selected by the membership of this church or its Church Board. Section Three: Dedication and Dissolution 2 This corporation is formed and operated exclusively for religious purposes within the rn aping Of §501(c)(3) of the United States Internal Revenue Code. The property of this corporation is irrevocably dedicated to religious purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining, a place of divine worship and operating church facilities and programs in full cooperative fellowship and affiliation with the General Council and District Council. Upon the dissolution or winding up of this corporation, after paying or otherwise adequately securing or providing for the debts and obligations of this corporation, the remaining assets shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN DISTRICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(e)(3' ) of the United States Internal Revenue Code, or, if not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a NE ssourl A "A VP1V for religions, purposes. and operated ey �CIUSi Nonprofit Corporation, which uo P01 Mull IS 101 111— if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or if they then are both not in existence and exempt, then to a non-profit fund, foundation or corporation which is formed and operated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: Organizational Assistance If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be in written form, and shall require the signatures of at least twenty percent (20%) of the current active membership of the church, and shall be addressed to District Council, and presented to the District Superintendent of District Council. Such petition shall specifically but briefly recite the details of the matter for which assistance is requested, and particularly describe features of dispute or administrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or under-take to provide necessary services as are available. In event the membership of this church should become divided over doctrinal or other issues, in which individuals or factions might propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By-Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Council Assistance in Church Administration If at any time the business of this church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the church may, by request of its Church Board or at least 51 % of its then current active membership, petition the Presbytery of District Council to serve as the Church Board, to so serve until such time as the Presbytery and the membership of this church agree that the membership should resume full responsibility for its affairs. Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the 3 � f church in taking such action as may be necessary in these premises, unless affirmatively so stated Section Six: Minimum Number for Viable Membership If the active membership of this church falls below twenty (20) persons in number, the church shall seek the assistance of the District Council for help in maintaining the minimal requirement for General Council affiliation. If after one year thereafter the minimal number of 20 active members is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. ffl. 27- TIN mil fat Section One: The Board of Directors- Name, Number, Authority 11 The Board of Directors of this church shall be known as the Church Board or tile 'Board of Deacons, and shall consist of TEN (10) natural persons, including the Pastor and officers elected to and serving for the terms and having powers and authority as hereinafter in the By-Laws provided. All official and business powers, activities and affairs, of this corporation shall be exercised and conducted under authority and ultimate direction of the Church Board. Section Two: The Church Council -iurch Board together Pastor Staff and There, shall he a Church Council composed of the C1 et al Departmental officers, which shall serve as supervisory and advisory in nature, and shall not usurp the authority or function of the Church Board, and as hereinafter in the By-Laws provided. ARTICLE SIX - AMENDMENTS TO THE CONSTITUTION Amendments to this Constitution may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as hereinafter in the By-Laws provided. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to this Constitution shall require a three-fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. BY-LAWS ARTICLE ONE - PARLIAMENTARY LAW In order to expedite the work of this church and to avoid confusion in its delibera iti ons, all meetings of the Church Board, all Annual Business Meetings and all Special Business Meetings of the membership of this church, shall be conducted under established rules of order, or otherwise 4 governed by the parliamentary authority of the current edition of Robert's Rules of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of God. ARTICLE TWO - MEMBERSHIP Section One: Members There shall be but one class of regular active membership of this church, the qualifications and acceptance of same being, subject to approval of the Church Board, as hereinafter in these By-Laws provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: A.- Evidence of a born-again experience in Jesus Christ (regeneration) (John 3:3-7, 1:12, 13; 1 Peter 1:18-25). B.- Water Baptism by immersion (Matt. 28:19; Col. 2:12) C,- Evidence of a consistent Christian fife (Rom. 6:4, 13:13; Eph. 4:17-31, 5:2, 15; 1 John 1:6-7). D.- Personal subscription to the Tenets of Faith as set forth in the Constitution of this church. E.- Personal willingness to contribute regularly to the support of the church with tithe and offerings according to his or her ability. F.- A voting member must be at least 18 years of age. G,_ Agreement to be governed by the Constitution & By-Laws of this church, and the ' z' Constitution & By-Laws of the General t- and District Council, as they are now and may e from me ouncd b f time to time amended. Section Three: Application for Regular Active Membership, Church Board Review Applicants for regular active membership shall make their desire known to the Pastor, who shall examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those approved for such membership shall be added to the roster of active membership of the church, and they shall be recognized publicly as members at earliest convenient gni'z the meeting of the congregation. No applicant for membership shall be accepted as a memb er within 30 days before an annual membership meeting or within 10 days before a special business meeting of membership. Section Four: Ex Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to become and be active voting members of this church. The Pastoral Staff and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Membership by Member Active members in good standing may sever their relationship with this church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this church for a Certificate of Good Standing or Letter of Transfer, which shall be granted on approval of the Pastor and the Church board, and shall be signed by both the Pastor and 5 the Secretary. If a member tenders resignation while under charges that could otherwise bring about ZD discipline from the Church Board, such resignation shall not deprive the Church Board from hearing and making disciplinary determinations of the charges, as deemed necessary or proper by the Church Z:� C, Board, for the record. Section Six: Inacti-ve Membership, Church Board Review, Notification The Church Board is empowered to periodically review the Church Membership Roster and therefrom to place on the inactive list those who have become disqualified from membership, including those who shall without good cause absent themselves from services and programs of this church for a period of three consecutive months or more, or who cease to contribute to its support, or who shall be under charges for misconduct or under condemnation for sinful or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that person's address of record in the files of the church. if such member so notified does not in. writing formally request active —;g notice inactive Q, status w; bin days Er m the date of mailing of n ti e of ina tiv status, he or restoration to ift— - - ---, - __o she shall be automatically terminated from membership of the church, without further notice required. For good cause shown, the Church Board may restore a member to active status at any time prior to actual termination of membership. Section Seven: Termination of Membership by Action of the Board The Church Board is empowered to remove from the membership rosters the names of those who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or Letter of Transfer, and those whose names have been on the inactive membership list for at least 30 days without requesting restoration to active status, and those dismissed for disciplinary reasons. Section Eight: Honorary and Special Memberships The Church Board, by its special resolution, is empowered to and may provide for honorary or special memberships, having no rights of membership notwithstanding such designation as members, for youth and superannuated persons, handicapped persons, individuals that are absent from the area and unable to take part in the programs of the church, and others deemed by the Church Board to be deserving of such consideration, on such criteria as the Church Board deems reasonable. Such honorary or special memberships shall have only those particular rights and benefits as shall be affirmatively bestowed by such special resolution of the Church Board. Rights and benefits of honorary or special memberships need not be uniform over the entire class. It is intended that honorary and special memberships shall not be members within the meaning of any law granting rights to members. Honorary and special memberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or merge. Honorary and special members shall have no vested rights in their respective memberships, and the Church Board, by further special resolution, may with or without notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or without cause, and may likewise dissolve the entire class or classification. Section Nine: Unauthorized Activities No member of this church shall promote personal crusades or support private campaigns, programs, enterprises or activities to involve this church or the membership of this church, on the I church campus or elsewhere, unless such have been approved in advance by the Pastor. If additional services or programs are desired beyond those provided, such services and programs must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Violation of the provisions of this section shall constitute good cause to have the violator expelled from church campus and facilities, and shall be grounds for discipline of a member by the Church Board. Section One: Disciplinary Authority of the Church Board All discipline of regular members shall be prayerfully administered according to the Scriptures, under authority of the Church Board (Matt. 18:15-17; 1 Cor. 5:9-13; H Thess. 3:11-15; Rom. 16:17). The Pastor shall be under the exclusive ecclesiastical authority of District Council and General Council, which have sole powers of discipline over credentialed ministers. Section Two: Suspension and Restoration With exception of term and authority of the Pastor, the Church Board is empowered to suspend from active voting membership and place on inactive status those regular members who shall be under charges for misconduct, or who have fallen under condemnation through sinful or worldly practices. The Church Board is likewise empowered to restore to active membership those whom it finds are not guilty as charged, and those who through repentance and adjustment have again attained to the standard for active membership. Section Three: Requests for Restoration, Hearings -and- Appeals A.- If a member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Church Board, to be held within 90 days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary within the 30 days after date of mailing notice of removal from active membership. The Church Board shall encourage a proper attitude on the part of those in question4 and proceed carefully to press for final decision in each case. When the Church Board has rendered its final decision, the member shall be notified of the decision and of his or her right of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of the church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to flurther appeal the suspension beyond the determination of the Church Board, such appeal shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of the Church Board, further demanding a Special Meeting of the membership to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shall require a 60% affirmative vote to overrule the underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. 7 ARTICLE FOUR - QUALIFICATIONS, DUTIES AND POWERS OF OFFICERS, EMPLOYEES AND VOLUNTEERS Section One: Qualifications A,- The Pastor - Because the church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because he is a representative of church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. I-Es life and conduct shall conform to the following Scriptures: I Timothy 3:2-7; Titus 1:6-9; 1 Peter 5:2-3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. B.- The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral Staff to serve in administration of the programs of this church, and they shall serve on the Church Council, The Candidates for service on the Pastoral Staff shall be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct super-vision. They shall not be eligible to serve on the Church Board. All individuals serving In a ministerial capacity on the Pastoral Staff must have and maintain current ministerial credentials issued or recognized by the Assemblies of God, as a condition of continued association with this church, or provide proof that he or she has a current application for such credentials pending with the District Council, in event an individual serving on the Pastoral Staff is in a non-ministerial role, he or she should alternatively qualify themselves by a showing of training and experience in the particular field for which they have been so engaged. (Grandfathe• clause or present Pastors) i C. Church Board, Trustees and Other Officers - All members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acts 6:3; 1 Timothy 3 - 8 -12. Members of the Church Board must be active members of the church, in good standing, and shall consist of such persons as are appointed of elected to serve, and of their successors subsequently selected from time to time, who shall so serve until selection of their successors. D.- Employees and Volunteers - All employees and volunteers in service to this church, in any of its departments, programs and ministries, must be mature persons, committed to the religious mission of the church, with a personal born-again experience in Jesus Christ, evidence of a consistent Christian life, and personally subscribing to the Tenets of Faith of this church. All employees and volunteers accepted for employment or service within this corporation are part of the religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for dismissal. E.- No officer, director, employee or volunteer in any department, program or ministry of this church shall have any sort of vested proprietary right or economic interest in the employment or rights I service in this church, nor any legal *,,hts to continue in employment or service, nor any sort of legal s M rights for money damages or equitable relief upon termination of respective employment or service. Any disputes in this regard shall be resolved pursuant to arbitration provisions of these By-Laws, Article Eleven, Section Two. Such employment and volunteer service are subject to these continuing conditions. Section Two: Duties A.- The Pastor - The Pastor shall have general supervision of all activities of this church. He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex-officio member and overseer of all committees, departments and programs of the church. He shall provide for all the services of the church and arrange for all special meetings, giving due regard to the needs of the congregation. No person shall be invited to speak or preach before the congregation of this church without his approval. The Pastor shall perform such other functions as are customary to the offlice of President, and as necessary to the proper discharge of his duties. B.- The Pastoral Staff - All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice-President - When there is a vacancy in the office of Pastor (President), the Vice-President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled. He shall also serve as Vice-Chairman of the Church Board, there acting as presiding officer in absence ofthe Chairman. The Vice-President sh all 1 p erform such other functions as directed by the Church Board, and as customary to the office of Vice-President, and as necessary to the proper discharge of his duties. D,- The Secretary - The Secretary shall preserve proper records of the membership of the church, of all communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs, The Secretary is the custodian of all legal documents and the official seal of the church. The Secretary shall together with the Pastor sign church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. E,- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to him. He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shall disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other functions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties, F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, I and the Church Board. G.- The Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual life of the church, and in ministry of its ordinances. They shall serve as an Examining Committee in review of applications for membership, and as a principal fors rrn for administration of discipline among the membership of the church. In event of vacancy in offices of both the Pastor (President) and Vice - President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim church business. (Z) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By -Laws as it now consists or may be from time to time amended, and the law of the State of California and other places and jurisdictions where local laws might govern or restrict such powers; and, (3) Without limiting the general powers of the Church Board, they shall have the following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, for them as are not set by these By -Laws, consistent with law, the foundational articles of this corporation, and good business practices, and, as necessary, to require from them appropriate security for faithful service, and to fix compensation of all Pastors, Pastoral Stan, officers, agents and employees of the church; and, (b) To receive and authorize disbursement of funds; to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the name of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution and By -Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation; and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this corporation, as necessary and as hereinafter in these By -Laws provided. H.- The Church Council - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may call such meeting at any reasonable time, and quorum is not required. I.- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to them, according to respective job description and in compliance with department or program regulations and policies, under direct supervision and authority of their respective 10 department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. ARTICLE FIVE - ELECTIONS AND VACANCIES Section One: The Pastor and Pastoral Staff A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of God and carefully choosing the best counsel available, shall select a scripturally qualified minister credentialed with the Assemblies of God as a nominee to the office of Pastor, and present his name for the vote of the membership of this church. Any active member of this church may suggest to the committee the name of an Assemblies of God minister in this regard. The Board should seek the advice and counsel of the local Presbyter, and Superintendent of District Council in these premises. B.- Election and re-election of the Pastor shall be by vote of the membership, and such elections shall require a two-thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, after a quorum has been established. The Pastor's initial term shall be for three years, and unless there be a restrictive ballot stating otherwise, the succeeding term of office for the Pastor shall be for an indefinite period. C.- The Pastoral Staff shall not be elected by the membership of the church. They shall be engaged by a majority vote of the Church Board upon recommendation ofithe Pastor. In event oi- _r resignation or other departure of the Pastor, the members of the Pastoral Staff are expected to submit their respective resignations to the Church Board for the review of the Incoming Pastor, in order to allow the incoming Pastor the privilege of selecting his own Pastoral Staff. The services of any member of the Pastoral Staff may be terminated by the Pastor, for cause or without cause, on giving 30 days written notice. Any such person may be suspended by the Pastor immediately without notice. There shall be no right of appeal from such termination or suspension. A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Church Board, and shall consist of at least five persons, who shall be the Pastor and four church members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration up to two weeks prior to the meeting where such elections are to be considered. The names of those serving on the nominating committee shall be properly announced and posted on the church bulletin board at least 30 days prior to such meeting. The names of the nominees shall also be properly announced and posted at least ten days prior to the meeting where such elections are to be considered. Additional nominations may not be submitted from the floor, B.- Members of the Church Board shall be elected by the membership, initially for staggered terms of one year, two years and three years, and upon expiration of these initial terms, their successors shall be elected to serve for three year terms. All such elections shall be by simple majority, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed 11 himself in such office, unless there are no other qualified members in the church willing to so serve. C.- Alternate Officers, Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D.- Vacancies on the Church Board shall be rilled autom atic al by the alternate o icer ff next in line. The successors shall serve for the unexpired term of their predecessors. Should the number of members of the Church Board fall below one-half of that number required by the Constitution and By-Laws, the remaining Church Board members shall call a Special Meeting Of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. Section Three: Vice-President The Vice-President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on sellGI�L � 1-allot, The term of office of the Vice-President shall be one year, and he may succeed himself U in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and Treasurer The Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annuall Business Meeting, by a simple majority, on secret ballot, for terms of office of one year, and they may succeed themselves in such offices for the duration of respective service on the Church Board. These offices may be held by separate individuals, or one person may be elected to hold both offices of Secretary and 'IlneMSure., at the same time. Section Five: Vacancies A,- The Pastor (1) If the Pastor has been called for a definite term, the tenure of his office shall end at the expiration of such term, or it may be terminated in manner provided in the paragraph following. Re-election of the Pastor shall be in accordance with provisions found elsewhere in these By-Laws. (2) If a Pastor ceases to qualify as provided by either the Constitution or By-Laws of this church, or when his ministry ceases to be effective, or if good and sufficient cause exists to render his ministry unacceptable, or if other serious charges are preferred against him, power is vested in the Church Board at any time to ask for his resignation. If such request for his resignation is by him refused or ignored, the office of Pastor shall not be considered vacant until the action of the Church Board has been con-firmed by vote of the membership. In order to terminate a Pastor before the end of his term, it shall require a majority vote of the active membership of the church present and voting at a Special Business Meeting of the membership duly called for that purpose, after a quorum is established, by secret ballot, the effect of which is to terminate the Pastor and create a vacancy in such office. Such a meeting called concerning status or termination of the Pastor should be presided over by an official representative of the District Council. In event the Pastor is so removed from office, a written report of such action shall be signed by at least two officers of the church and sent to the office of the Superintendent of District Council. The Pastor must have and maintain current ministerial credentials with the Assemblies of God, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. In event such ministerial credentials are restricted or suspended by action of District Council, District Superintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) in event of vacancy in the office of Pastor of this church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. B.- Other Officers acrd Directors (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular or special meetings. (2) A Member of the Church Board or any other officer of this church may be removed from office before the end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be -ratified by a majority vote of the membership of the church at an Annual Business Meeting or Special Business Meeting of the membership to be held within three months of such removal, if the individual so removed requests in writing such special vote on the issue of his removal. Such written request must be received by the Pastor or Secretary of the church, registered mail, within 30 days of the time of the removal, with copies thereof mailed to each of the other members of the Church Board by certified mail, return receipt requested, citing the reasons for such request and giving recitals in support of I— � + 1— IFIla 011711-A, 11-1, removal. re.0 i st a-tement or agaiu, iSt, '.,.-n taken U.Y F— —.— — Board ard in causing I � -Mo- val. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct; (b) Departure fi- .in the Tenets of Faith; _ ; (c) Incompetence in office; (d) Any other good and sufficient cause. Section One: Meetings of the Church Board A.- Place of Regular and Special Meetings (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board or written consent of all the members of the Board. In the absence of such designated place being so set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this church4 or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C,- Call, Time and Notice of Special Meetings of the Church Board 13 (1) Special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church Board should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D.- Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. Section Two: Business Meetings of the Membership A.- Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be K I C1 itst nV-1_, W given and the election of officers and directors shall tale place, and as hereinafter in tl B Y I a-- provided. B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By-Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By-Laws provided. Right of initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less,than twenty percent of the active voting membership of the church. Such initiative petition. shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By-Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one calendar year. D.- Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E.- Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 14 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the membership, nor any sort of representation of absentees for purpose of establishing a quorum. H.- Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: 1.- Devotional 2.- Reading of Minutes Election of Officers 4.- Pastor's Report 5.- Treasurer's Report 6.- Secretary's Report T- Committee Reports 8.- Unfinished Business 9.- New Business 10.- Adjournment Section Three: Public Worship and Programs on Church Campus and Facilities A.- Regular meetings for public worship and evangelism shall be held on the church Campus each Sunday as the Lord's Day and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance at or participation in Church programs on the church Campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. Section One: Committees A,- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation; and, the Pastor shall serve ex-officio on all such committees. The Chairman of each such committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of his or her particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the active membership, B.- Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the church, serving at pleasure and direction of the Church Board, under super-vision of the Pastor. C.- Committee of Trustees 15 By special resolution of the Church Board, a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for holdin1g, proper ty or legal title to real property or personal property for the use and benefit of this corporation. I There shall be no presiding Trustee, but the Committee of Trustees shall at all times be subject to instruction from and under continuing authority of the Church Board. Individual Trustees shall be selected by the Church Board, from among its own members, by simple majority on a secret ballot. The number of persons serving on the Committee of Trustees, and the duration of respective terms, shall be as established in such special resolution. If not otherwise so established, the duration of term of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire in any event upon termination of respective term as a member of the Church Board, or upon dissolving of the committee. A retiring Trustee shall surrender to the successor Trustee or the Church Board any property or interests held in that capacity, and the successor Trustee shall assume the responsibilities of the retiring predecessor Trustee, with or without formal assignment or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct U W. ministries of the church, under regulations set or approved by the Church Board, all of which shall be under the direct supervision of the Pastor, which departments and programs shall have names, functions and responsibilities as set by the Church Board. Among the departments and programs to be established and functioning within the church shall be the following: A.- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, selected and appointed by, and responsible to, the Church Board. However, the Sunday School Department and the Sunday School Superintendent shall at all times be under the authority and direct supervision of the Pastor. B.- Auxiliary Departments and Programs: The church may establish other and auxiliary departments and programs as the Church Board deems necessary or convenient, to conduct or promote the business and purposes of the church, created by special resolution of the Church Board, all of which shall be under the supervision of the Pastor. Priority should be given to establishment of departments and programs as are common to churches of the Assemblies of God, including education, Youth Ministries, Men's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. III I 1 !!!1!!111111!11!11 ii I I I I MITI I 1 12 1! ii I III I I, I I I I I I Educational departments may be established within this corporation, by special resolution of and under direct administration or supervision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre-school, grammar school and high school or other educational programs; and, there shall be a policy of nondiscrimination within these departments, admitting students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the schools. This corporation shall not discriminate on the basis of race, color, national or ethnic origin in administration of its educational policies, admissions policies, scholarship 16 or loan programs, or athletic and other school-administered programs. 1111111111111 " I'l 111 111111,1511111111111111:1611 1 1111 Section One: Title to Real Property Title to all real property belonging to this church shall be deeded to the church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By -Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this church shall be purchased, taken or otherwise acquired, sold, transferred, mortgaged, leased, assigned, conveyed or otherwise alienated, without the same shall have been first authorized by a two-thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs, literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to establish and maintain rules, regulations and policies regarding activities taking place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. Section One: Financial Resources This church shall be financed according to Scriptural methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mal. 3:10; Matt. 23:23; Heb. 7:4-9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program within the church, and shall establish an annual operating budget for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem necessary or expedient. The Church Board shall 17 arrange for annual review to be conducted on all church accounts under control of the Treasurer. Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least two weeks vacation with pay after his first year of service to the church. Employees and Pastoral Staff should be reasonably compensated and given paid vacations after their first year of service to the church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of the church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the church, and paid out of church funds without further approval or resolution, prima facie bona tide. Section Six: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10%) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two-thirds affirmative vote to authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special Offerings The church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. 4, 1 : IF I RNI on It is the policy and standard of this church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and inmanner following: Section One: Disputes between Individuals 18 A. -Grievances or disputes between individual members of this church, or involving a member of this church, shall be first negotiated between the disputants in 'good faith and Christian deportment. For failure of satisfactory negotiation between them, the matter should be then submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the par-Lies, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B. -In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be preserved. Each party should be allowed to have the assistance of a layperson from the membership to assist in presentation of respective positions. In matters resolved by the Church Board without further action, same shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within the church. Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A.- Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall] be resolved by binding arbitration. B. -The forum for arbitration of disputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall be appointed by the District Superintendent, preferably from among the District Council Executive Officers and/or the Presbytery. C.- The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. Section Three: Disputes between factions and the District Council Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Nfissouri, for resolution according to such rules and regulations as he may set, and in accordance with the By-Laws of the General Council, as such By-Laws are now or from time to time may be amended. The determination made by the General Secretary or his designees shall be final and binding between the parties, from which there shall be no appeal. 19 Section Four: Alternative Resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or is unwilling or unable to appoint a panel to hear and determine the matters in dispute, as indicated in Section Two and Section Three above, the matter shall be heard before an arbitration panel selected as follows: each disputant faction shall select a single arbitrator, and the arbitrators together shall then select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born-again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. Amendments to these By-Laws may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meeting of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays prior to such meeting, and as provided elsewhere in these By I _.�_wvvs. The proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is 1- be considered. Amendments to these By-Laws shall require a two-thirds affirmative vote of those active voting members present and voting at such Business 1 , after a quorum is established. 20 THIS IS TO CERTIFY: That I am the duly elected, qualified and serving Secretary of CIJURCH OF THE REDEEMER and that the above and foregoing code of Constitution & By-Laws was submitted to the Men -lbership and was ratified and adopted as the Constitution and By-Laws of the corporation by the required vote of Membership entitled to exercise the voting power of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal this date: BYLAWS-DOC9-24-99. OC z �__� � -) 21 LL LOS ANC-ELES 00UNTY my Gags. ExpKcs Nov. 22 2002 before personally appeared � NAME TITLE OF OFFICER - E.G., "JANE DOE, NOTARY PUBLIC" personally known to me - OR - aproved to rn� on the basis of satisfactory evidence to bn 'the peraon(o) whose name( s) i subscribed tothe within instrument and ac- know|edgndto me 1k executed the same in 1��'her/tWr authorized ��� oepaoity(iea). and that hy /her/1.�,.. ~ signature(s) on the instrument the person(s), � or the entity upon behalf of which the LOS tJ4WILES COUNTY person(n) acted, executed the instrument. THIS CERTIFICATE MUST BE ATTACHED TO THE DOCUMENT DESCRIBED AT RIGHT:------, Though the data requested here m not required by law, u could prevent fraudulent reattachment of this form. WITNESS myfiand and officia No. 5193 On OPTIONAL SECTION m��� CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary m nx m the data below, doing ao may prove invaluable topersons relying on the document. Fl INDIVIDUAL ~k1COnPOnATEOFF|oER(3) TITLE(S) PARTNER(S) LIMITED . [] GENsRxL []ATTORNEY-IN-FACT �lTRUSTEE(S) --oUxRomNxCOmSERv*ron SIGNER IS REPRESENTING: NAME nppsnoopnnonswnr«tEs SIGNATURE O�,FRY OPTIOITA[ SECTION TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE I /W � 0 @1e92 NATIONAL NOTARY ASSOCIATION 8236 309-7184 ttj �,J fflj�'� Of ARTICLES OF INCORPORATION Ali-RELIANO FLORES and joSEPMNE CASTILLO certify that- They are the president and secretary, respectively, Of IGLESIAS CRISTIANAS DEL REDENTOR, INC. A California Nonprofit Corporation 2,- The Article of Incorporation of the corporation are amended in their entirely, to read as follows: The name of this corporation is- CHURCH OF THE REDEEMER OF THE ASSEMBLIES OF GOD ARTICLE 11. A.- This corporation is a religious- corporation and is not organiz '-for the private gain of any person. It-is organized under the Nonprofit Religious Corporation Law exclusively for religious purposes. B.- The specific purpose of this corporation is to propagate the Gospel of Jesus Christ, according to the Holy Bible, in customs and traditions of Pentocostal Evangelical Christianity,- as achurch , in fellowship with The General Council of the Assemblies of God, a Missouri Nonprofit Corporation. C.- This corporation elects to be governed by all the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it under Part 5 thereof. ARTICLE 111, A.- This corporation is organized and operated exclusively for religious purposes within the meaning of X501( c ) (3) of the United States Internal Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of or in opposition to any candidate for public office, C.- Notwithstanding any other provisions of these Articles, this corporation shall not carry on any other activities not p ermitted to be carried on (a) by a corporation exempt from federal income tax under �501(c)(3) of the Internal Revenue Code, or (b) by a corporation contributions to which are deductible under �170(c)(2) of the Internal Revenue Code, or the corresponding provisions of any future United States Internal Revenue Law. The property of this corporation present and prospective is irrevocably dedicated to religious purposes and held in trust for the purposes of worship, evangelism and fellowship with and according to the customs and traditions of THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, and no part of the net Income or assets of the corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Title to all personal property and real property now owned or held in trust for or hereafter acquired by this church shall be perpetually dedicated to and held in trust for the purpose of maintaining a place of divine worship and operating church facilities and programs in full cooperative fellowship and affidiation with the General Council and District Council. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation, shall be distributed to SOUTHERN PACIFIC LATIN AMERICAN A 0 0-nn � DISTRIC71 COUNICTIL 01F 1171RE" I LSOEMBLIES 0 F � � — , � ifb-nia Nonprof it Corporation, which organization is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation pursuant to provisions of Internal Revenue Code 4501( c ) (3), or, if it is not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASEEMBLIES OF GOD a Missouri Nonprofit Corporation, which organization is formed and operated exclusively for religious purposes, if it is then existing and exempt from taxation pursuant to provisions of Internal Revenue Code 4501 (c)(3), or, if they are both not then so existing and exempt, then to a nonprofit fund, foundation or corporation which is organized and operated exclusively for religious purposes in harmony with the purposes- of this corporation and which has established its tax exempt- status under X501 ( c) (3' ) of the Internal Revenue Code." The foregoing Amendment of Articles of Incorporation has been duly approved by the Church Board (Board of Directors). 4. The foregoing Amendment of Articles of Incorporation has been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true of our own knowledge. DATED: January 10, 2000 Aureliano Flores X Jpsephine Castillo Incorporated on: August 7, 1962 California Corporate Number: 0437263 U. S. TREASURY DEPARTMENT 5'z _ INTERNAL REVENUE SERVICE WASHINGTON 25, D. C. SfR ViGE General Council of the Assemblies of Cod 14-05 Doonv-,Me Avenue Springfield, i issouri 65802 Gentlemen: RN R£PL'Y R£i--ER TO T:r:EO:5 JJ We have considered your request for a group ring iiolu�i; your subordinate units exempt from Federal income tax as organ- izations described in section 501(c)(3) of the Internal Revenue Code of 1954. Our records disclose that you were held exempt from Federal income tax under section 231(6) of the Revenue Act of 1921 on April 15, 1922. On September 11 +, 1935 you were held exempt under section 101(6) of the Fevenue Act. of 1934, which ruling was af- firmed under the. Revenue Act of 1936 on April 27, 1938. On September 20, 1955 the District Director held that since sec- tion 501(c)(3) of the.1954 Internal Revenue Code contains the same provisions as section 101(6) of the prior Revenue Acts, previous rulings are held to be applicable under the 1954 Code. .ased upon the information presented, it is held that your subordinate departments, district councils, churches, institu- tions, organizations, schools and colleges, whose names appear in your Directory, revised to January 1, 1964, are exempt from Federal income tax as organizations described in section 501 (c)(3) of the Internal Revenue Code of 1954 as it is shown that I hey are organized and operated exclusively for religious pur- poses. You and your subordinate units are not required to file rederal income tax returns so long as a tax exempt status is maintained. It will not be necessary for you "and your subordinate units to file the annual information return, Form 990 -A, generally re- quired of organizations exempt under section 501(c)(3) of the Code, as the specific exceptions contained in section 6033(x) of the Code are applicable. �} (` / —[— F_ 1`�ECEI �! LD S EP 31964 GENERAL SECRETARY'S OFFICE -2- General Council of the Assemblies of God Contributions made to you and your subordinate units are deductible by the donors as provided by section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to or for the use of you and your subordinate units are deductible for Federal estate and gift tax purposes as provided by sections 2055, 2106 and 2522 of the Code. You and your subordinate units are not liable for the taxes imposed under the Federal Insurance Contributions Act (social security taxes] unless waiver of exemption certificates are, or have been, filed as provided in that Act. Inquiries about the waiver of exemytion certificates should be addressed to the District Director concerned. You and your subordinate units are not liable for the taxes imposed under the Federal Unemploy- ment Tax Act. For next year, and for each succeeding year thereafter, please send us the following information not later than forty- five days after the close of your annual accounting period: 1. Lists sho,,rijZ the names and mailing . addresses of your new subordinate units and the names and addresses of any units which have ceased to exist or have changed their names or addresses. The names should be ax- ranged in alphabetical or numerical order. in lieu of the lists referred to above you may furnish us with a copy of your published directory. Please send us one copy of the list or directory for this office and one copy for each district in which your sub- ordinate units are located. 2. A statement signed by one of your prin- cipal officers stating whether or not the information upon which your original group ruling was based is applicable in all respect to the now subordinate units. 3. A statement if, at the close of the year, there were no changes in your roster. -3- General Council of the Assemblies of God 4. A statement of any changes in the character,, purposes or method of operation of your organi- zation or those of your subordinate units. 5. Duplicate copies of amendments to charters or byla=ws of your organization or those.of your subordinate units. You should advise each of your exempt subordinate units of the exemption and the pertinent provisions Of this ruling in- cluding he liability, if any, for filing information or other returns- The District Directors concerned are being advised of this action. very truly Yours, Chief, ivempt jOrgani nations Branch FN February 17, 2000 to: INfiE RNAL REVENUE SERVICE FEID # ISSUANCE DESK FAX (801) 624 -7115 from: ALLEN JAN subicct: IGLES tt S :;p DES DEI' TOIR, INC. v F'EI D# 75- 0111010 a local church program of the Assemblies of Cod Church of the Redeemer Baldwin Park, CA Statement of Financial Position For the Month Ending December 31, 2013 ASSETS 12/31/2013 Current assets: Cash and cash equivalent 17,482 Investments 155,643 Total current assets 173,125 Noncurrent assets: Property and equipment, net of accumlated depreciation Total assets LIABILITIES AND NET ASSETS Current liabilities: Credit Cards Accounts payable Total current liabilities Long-term debt, less current maturity Total liabilities Net assets: Unrestricted Temporarily restricted Total net assets Total liabilities and net assets 4,852,883 5,026,008 25,000 6,724 31,724 1,146,190 1,177,914 3,848,094 3,848,093.63 5,026,008 12/31/2012 5,798 129,342 135,140 4,852,883 4,988,023 25,219 4,471 29,690 1,159,071 1, 188,761 3,799,261 3,799,261 4,988,023 Church of the Redeemer Baldwin Park, CA Statement of Activities For the Month Ending December 31, 2013 12131/2013 12/31/2012 Reveues, Gains, and Other Support General Contributions 411,532 403,249 Group Fund Contributions 75,496 83,613 Investment Income 9,501 4,817 Total revenues, gains, and other support 496,528 491,679 Expenses Program Services: Ministry programs 106,112 119,381 Total program services 106,112 119,381 Support Services: Debt service 83,315 86,110 General and administrative 266,782 249,549 Total support services 350,097 335,659 Total expenses 456,209 455,040 Change in net assets 40,319 18 36,639 Net assets, beginning of year 3,807,774 3,771,135 Net assets, end of year 3,848,094 3,807,774 FY 2015 -2016 Community Development Block Grant Funds Public Service Request for Funds Contact Person: David Reynoso Phone Number /Ext. 626 813.5227 (Previous Year Allocation):$15,000 CDBG Amount Requested: $25,000 other Funds: $ (Please attach a copy of your proposed budget) Total: $25,000 Project Description: A Domestic Violence (DV) and Victim Advocate works hand in hand with the domestic violence (DV) / sexual assault detectives to provide emergency assistance to victims, guide victims as their cases go through the criminal justice system, serve as the coordinator of police, health and shelter services available. The DV Advocate would be responsible for conducting ongoing community outreach and education, and provide ongoing training to patrol officers and detectives. On a day to day basis, the DV Advocate would receive a copy of every DV report and make contact with each victim. The Advocate would coordinate with the detectives on what services will be needed by each victim. The following services would be provided: Counseling, Support, Court appointed group DV classes, Accompany DV victim(s) to court, Assist in obtaining restraining orders. Referral services to Project Sister, Choices, House of Ruth, Spirit Family Center, and Baldwin Park Adult School, and Coordinate wit... h District Attorney V.Ct.mS' AdVoCa M Shelter Infor:nat.on, , g , , Restitution Information, and Relocation information. This program brings together the DV Detectives, the Advocate, local social service providers and administration staff from the Department forming a specialized unit. This will result in the centralization of the handling of DV cases as they move completely through the criminal justice system. Staff believes that victims be well served by the formation of this specialized unit. The advocate is also available to assist all other victims of crime. The funds requested will allow for an advocate position to be staffed 30 hours a week. Accomplishment Data The goal of the program is to assist 200 households on a yearly basis by providing the services described above. The DV advocate deals not only with the individual victim in these cases, but with the entire family by offering a variety of services that can impact and assist the family. Comments: Reviewed By: Approved-, •' r • ' www.esgvchometess.org Email: esgvch@aol.com December 11, 2014 RE: CDBG 2015 -2016 Application Dear Ms. Bravo, Office Location: St. Martin de Porres Center at St. John Vianney Catholic Church 1345 Turnbull Canyon Road Hacienda Heights, California 91745 Phone: 626- 333 -7204 Fax: 626 -333 -7260 Mailing Address: P. O. Box 93256 City of Industry, California 91715 -3256 Thank you so much for the opportunity to apply for the City Baldwin Park's CDBG 2015 -2016 funding. Please see enclosed all of the required documents for the application. If there is anything else that you need please contact me via email at ESGVCH @aol.com or via phone: (626) 333- 7204. Thank You. Respectfully, mow. CU Marta Lue, Program Manager DEC WN 11 zoia LM �� East San Gabriel Valley Coalition for the Homeless, a 501c3 non - profit charitable organization, dedicated to bringing hope and restoring dignity to people experiencing homelessness. CITY OF 1 COMMUNITY •' BLOCK APPLICATION PACKAGE TABLE OF CONTENTS ELIGIBILITY REQUIREMENTS............................................... ..............................I APPLICATION CHECKLIST..................................................... ..............................I FUNDING APPLICATION................................................... ..............................1 PROJECT PROPOSAL AND DESCRIPTION................................................... ..............................2 CLIENT INTAKE INFORMATION .................................................. ..............................3 PROPOSED BUDGET........................................................... ..............................4 PROPOSED BUDGET......................................................... ..............................5 BOARD OF DIRECTORS..................................................... ..............................6 PAST AND PRESENT ACCOMPLISHMENTS Application packages are due by 5 p.m., on Thursday, December 11th 2014 Applications must be submitted to: Baldwin Park Housing Department 14403 E. Pacific Avenue Baldwin Park, CA 91706 FifflAN4 IN J."1193 • " , • ` , , • , • JM ELIGIBILITY REQUIREMENTS To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non - profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of Cerssices. ➢ Assurance that it will conduct its business in compliance with the NON - DISCRIMINATION requirements of City, State and Federal governments. ➢ An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of b °cnefiting iovv to iiicoder ate iii income hoLlse1 ioid�. in order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project/program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $86,100 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 11, 2014. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be considered. APPLICATION CHECKLIST ORGANIZATION East San Gabriel Valley Coalition for the Homeless Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496. 1. X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIRECTORS AFFIDAVIT 4. X ORGANIZATION BY-LAWS 5. X CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 11, 2014. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 1 1-1:1:10 wil 4 9:4 INA BE a zto] J, I k &lye] W-11 W."Tel Ll rei 9 -.1 ;J: $1 ► BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2015 -2016 PLEASE TYPE OR PRINT Agency Name: East San Gabriel Valley Coalition for Homeless Agency Address: P.O. BOX 93256 Address City of Indostr« CA 91715 3256 Street City Zip Code Administrator: Constance Brehm Title: President of Board of Directors Administrator Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Administrator Email ESGVCH ccD-aol.com Project Site Address: 1345 Number Turnbull Canyon Rd. Hacienda Heights 91745 Street City Zip Code Project Manager: Marta Lue Title: Emergency Assistance Center Manager Project Manager's Telephone: (626) 333 -7204 Fax: (626) 333 -7260 Project Manager's Email: esgvch .aol.com Describe Agency's overall function or purpose. Include history and experience in providing this service. (if more room is needed, please attach an additional sheet). The East San Gabriel Vallev Coalition for the Homeless (ESGVCH) is a non- profit 501c3 charitable organization, incorporated since 1994, and operates under a voluntary Board of Directors to directly aid people experiencing homelessness. It is our mission to bring hope and restore dignity to those in need by providing shelter, alleviating hunger, assisting with basic daily needs, assisting to regain housing, raising community awareness, and by working collaboratively with others to end hunger and homelessness. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 12 ) No Scope of Services — Please briefly describe your proposed Project/Program and the objectives. ESGVCH operates four programs: 1) The Emergency Assistance Center (EAC); 2) The Winter Shelter Program (v'OfSP); 3)The Transitional Housii i� '---ram ar i (THP); 4) And the Encore Program which is a Drug and Alcohol program for clients who have drugs and alcohol addictions. The EAC services were established at the time of incorporation. Our center is located in Hacienda Heights and it is open daily to provide hot meals, lunches- to -go, showers, hygiene kits, clothing, transportation services (bus pass /tokens), emergency shelter (motel vouchers for families), and referral services for those in need. The funds of this grant application are requested to support the services and staff of the Emergency Assistance Center located in Hacienda Hei_clhts. Objectives of CDBG Grant: Support our Emergency Assistance Center staff to administer the followinq and to help pay for motel vouchers: 1. Provide motel vouchers on an emergency basis to families with children under the age of 18 and ill /elderly adults. 2. Alleviate hunger on an everyday basis among those who are homeless. 3. Provide for the hygiene needs of those who are homeless (showers and hygiene products). 4. Assist homeless clients with transportation needs by providing bus tokens, FootHill Transit passes, and gasoline vouchers. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The East San Gabriel Valley Coalition for the Homeless serves people who are poor, hungry, and those experiencing homelessness. Our target population includes families and /or individuals who are ill, disabled, elderly, chronically homeless, veterans, and transitional aped youth (14 -24 years of age). Among the families are infants, children, and young adults. Describe any special characteristics of your client population. The clients that ESGVCH serves are unique in the sense that they are all homeless or are in danger of becoming homeless. -s- Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). East San Gabriel Valley Coalition for the Homeless is requesting the same amount as last year: $10,000.00. Is] 4 t W4 A The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes 0 If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No, 5. Total family (household) income. Yes X No. 6. Ethnicity Yes X No. 7. Female head of household Yes X No in the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this informatJoh and retain supporting documentation for the required five yeaft, the Executive Director must certify to that effect below- Constance Brehm Print Name Signature Title of Offincer December 11, 2014 MM ► • l� Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: (Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual 07/1/14 TO Current BALDWIN PARK Duplicated Unduplicated Total Motel Vouchers RESIDENT July 88 54 142 397 S August 79 24 103 177 Sept 68 21 89 459 Oct 61 24 85 392 Nov 39 17 56 555 Total Baldwin Park client visits (duplicated +unduplicated) = 475 (Note: December 2014 not yet completed) NOW Other residents have other funding (not Baldwin Park Funding) BALDWIN PARK RESIDENT S -8- Projected 07/01/15 TO 06/30/16 Duplicated: 300 Unduplicated: 200 Total: 500 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children ■ Battered spouses ■ Elderly persons ■ Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons ■ Migrant farm workers Which further describes the activity you are proposing? A) X The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) X The projects limits services to only CDBG eligible-income persons. 1 1.111 Orel In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. MA VI {1. PW^ /yW'9 m W �L 7��i\ v♦ .Q L� r Y • • • • • • • i • i ''MENEM • 1 \ 1 \ \ 1 1 l • t • r a L ai Le u N (1) a N Q � O o 0 0 0 0 ® 0 0 0 0 O Q Q Q a N r N M O O O O CD Imo- r O 0 N M C6 r N r r O to LL N M t- d ,a O a) m 'S? L O r O Q O Q a) ® U) 1* M r a N N O O Q h- O O = N M 00 r N r CO O if) CL O .-. CV d O a O M LO U O O O r �+ CO 16 CA O O N U U m c O O O O O o O a O Q t� 'a o o LO O Q r oQ O o W r •a 'Ct M r CD N N O a O ti O � a) V O a 0 0 0 ° o o O Q Cl O U) d' M T- M N N O a C N N M 00 r N r CG t0 In 0) N (D r L 4- r U •M+ o0 Cn r N O O O MQ. /n v mm O O O r U ui O C-4 U U r 0) c cu a) N U 0) i CL .� Q J � 'a i< Q CO > a) L W W C: a=+ O a) O Q o C U m N v a, � E -� i O C O U :3 cu c C U C - W co a 3 L- ® p a) c += U m c c •t c� D. •= CL ® a) _ O t� > O U Q . . . H 4 y N M d CO h 00 6 r V, cM- W H O. N Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires I (SEE ATTACHED BOARD OF DIRECTORS SHEET) Name of Executive Director Position Vacant President: Constance Brehm PH. D CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start -up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -12- AGENCY CERTICATION I certify and declare under penalty of perjury that the info rmati I on provided in this application is true and correct. '6JI'26-333-7204 Phone Number Email Address - 12- Tit e of Offi cer December 11, 2014 Date M,- f� /-`% 'T 7 President Constance Brehm, PhD Vice President Randy Kirby Secretary Patricia Esslin Treasurer Position Vacant Executive Director Position Vacant Committee Chair, Emergency Assistance Center Program Gloria Mojarro-Mangiani Committee Chair, Winter Shelter Program Robert McKennon Committee Chair, Transitional Housing Program Donna Mckennon Members of the Board' of Directors Bateman, Dixie Brehm, PhD, Constance Kirby, Randy Liegler, Donald McKennon, Donna McKennon, Robert Mojarro-Mangliani, Gloria Rice, Thomas Patricia Esslin Accountant Patrick Medlock, CPA Bookkeeper Lynda Evans Office Manager Marta Garcia-Lue, BSHS Office Assistant Maria Castanon I Office Assistant I Veronica Munoz I ;;ARTICLES OF 1,NCORpORATION EAST SAPS GABRIEL VALLEY COA1 FOR THE HOMELESS,_ California Nonprofit a . - Denefi Fir [UP 7 1994 Corporatio a , The na me of this corporation i. EAST SAN OABRIEL VALLEY COALITION FOR, THE HOMELESS This corporation s a nonprof it. public benefit corporation and is not organized for the private a.i of any person, It is Organized u d r the Nonprofit Public Benefit Corporatlior,, for Pub -.lc and charitable purposes, The public and rita i purposes of the corporation are to provide for the needs f the, mews in the Said Gabriel Valley n educate the ii Concerning s ; needs. IV (a) No subst�jjjtial part Of the activities Of th).S, corporation shall consist of ".obbyinq or propaganda, or otherwise- attempting to influence legislation, e . xCePt as provided in section 5011(h) of the Internal Revenue Code of 1986 and this corporation shall riot Participate in or intervene iii (including publishling or djstri�jut- ing stat ementsl any political Cz1rr,paa,qn on behalf, of or in opposj- 1['1ion to any candidate for public office. (b) All corporate property is irrevoca dedicated to the purposes set fort,,, 4 a M Article- 2 above. No part of the net earnings of this corporation shall, inure to the benefi,t� of any of its directors , trustees, officers, private char eholdors or mezbers, or to individuals . (C) On the W-inding tip and dissolution after payin Of this corporation, liab! it� 9 or adeTlAtely providing for *the debts, obligations and d i les of the corporation-, the re main jnq� assets of this corporation shall be distributed to such organirations, organize,-' and operated exclusively for charitable pP ur � I ses which have establ isle, �rteir tax-exempt st O atus under Section 501 (c) (3) of the internal Revenue Cod,e af ISk86, or the corresponding provision of anY future United states internal revenue law' and which have established their tax-exempt status under Section 23701 d of the California Revenue and Taxa`tion Code, or the corre Ond'ing section of any future California revenue arid s sACHS, Incornor -011ALD YT�-at- 2 ri? d aL R VE't U "", BOX 2503 INDUSTRY, O�Ii 45201 LAST SAIA HOMELESS PO BOX 9325G CITY OF' CA 91?7.5-3256 DEPARTMENT OF THE TREASURY '� =45 a 17 0 53 2 6 5 72 09" ft a _. S?v`,WNHD,LA. KREBS3 IN 31072 Contact _elegahort�,-, umber .b1_ 7 Char Status, Oer letter, dared April 7,995, ; N ue YOU wo. be exempt, exempt, fra `ddoral. income tax %finder' ecti0n 501"c) (3) :0f the wv tler a« R.evenue CoIdde, and you would be treated as a pub cha icy, r thler w3`an as a 34� e foundation, (during an advance rul -ing period, Based on t,be information on you, � .. ", � t?�i you z.€ e c ., a,-, 3.fied aw z ... �1ic L ar t °F under the Code sedtion listed iln the heading ; >it Ihi s letter. Since your exempt stat" °.;.is was not ,]:der consi..iet.ae..lor, you continue to :be classified as an o'°gan *at: ion exec it from. Fed.,ral inc=e tax de-, iOn 501 3 of the Code. h"L?.."'rlic...s*' o 551, ` ;. f0t Your ^4 gan <wi'.z..M_o s,rlforitc<- -Lan about your �,;< a��,', � . . xmay S: equeM t. <a :WC3py by caI 1 ESL,' '?-he, tot free ve i2w1Tbt, sr L 800) 829-3,616;., `;?s,v z;atisoai is i4 ww .:k r'�.. If ;.rcpt have general questions abut exempt organ izatic.cs, toll-free number shown in the heading, Please keep thi's'' letter -Jo your perm.Anent r cmr.'d Sincerely yours, Ro eir t Choi Director, E etrmo- Ruling and A, re ite at our 1 L tt .050 i' F UOUMEM 1. FINANCIAL STATEMENTS JUNE 30, 2013 AND 2012 Independent Auditors' Report Financial Statements Statement of Financial Position 2 Statement ofActivities 3-4 Statement of Functional Expenses 5-6 Statement of Cash Flows 7 Notes to Financial Statements B-11 uchan .,ssociates An Accountancy Corporation 3286 E. Guasti Road, Suite 130, Ontario, CA 91761 Phone: (909) 781- 6443 Fax: (909) 476- 7390 wAny.Suchancan corn To the Board of Directors East San Gabriel Valley Coalition for the Homeless We have audited the accompanying financial statements of East San Gabriel Valley Coalition for the Homeless, a nonprofit organization, which comprise the statement of financial position as of June 30, 2013 and 2012, and the related statements of activities, functional expenses and cash flows for the years then ended, and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with the auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide as basis for our audit opinion. •. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of East San Gabriel Valley Coalition for the Homeless as of June 30, 2013 and 2012 and the changes in its net assets and cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. Suchan & Associates Ontario, California February 4, 2014 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION JUNE 30, 2013 AND 2012 ASSETS CURRENT ASSETS Cash Grants receivable (Note 2) Prepaid expenses TOTAL CURRENT ASSETS FIXED ASSETS, net (Notes 2 and 3) TOTAL ASSETS 2013 2012 $ 96,716 $ 120,529 17,639 10,884 6,989 6,398 121,344 137,811 4,901 $ 126,245 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued Expenses NET ASSETS Unrestricted Temporarily restricted TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 146,497 $ 4,229 $ 7,102 117,016 131,895 5,000 7,500 122,016 139,395 $ 126,245 $ 146,497 The accompanying Notes to Financial Statements are an integral part of this statement -2- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 3O,2O13 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 3O.2O12\ REVENUES Public contributions Government contracts and grants Program income Contributed supplies Contributed services Interest income Subtotal Net assets released from restrictions Restrictions satisfied bytime TOTAL REVENUES E AXpENSES Program services CHANGE |N NET ASSETS NET ASSETS, BEGINNING OFYEAR NET ASSETS, END OF YEAR Temporarily 2013 Unrestricted restricted Total Total $ 76.281 $ 5,000 $ 81.281 $ 92'800 341.172 - 341.172 411.316 - - - 600 101.081 - 101.081 21b.O73 21.327 - 21.327 33.781 50 - 50 113 539,917 5.000 544.917 753.689 7,500 - - 547,417 (2,500) 544.917 758,668 562,296 - 582296 748,409 (14,879) L2,500\ (17,379) 5.260 131,895 7,500 139,395 134,135 $ 117,016 $ 5,000 $ 122,016 $ 139,395 The accompanying NoteatoRnonoia|Stoternenbs are en integral part of this statement -3- EAST SAN GABR|EL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30,2D12 REVENUES Public contributions Government contracts and grants Program Income Contributed supplies Contributed services Interest income Subtotal Net assets released from restrictions Restrictions satisfied byuse Restrictions satisfied bytime TOTAL REVENUES EXPENSES Program services CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END CJFYEAR The accompanying NoteatoFinancia Statements are an integral part of this statement -4- Temporarily Unrestricted restricted Total $ 77.806 $ 15'000 $ 92,806 411'316 - 411.316 600 - 600 215,073 - 215.073 33.781 - 32.761 113 - 113 738.609 15,000 753'689 34'423 /34.422> - 7,500 - 780,681 C26922\ 753,669 748,409 - 748,409 32,182 /26,922\ 5,260 99,713 34,422 134,135 $ 131,895 $ 7,500 $ 139,395 The accompanying NoteatoFinancia Statements are an integral part of this statement -4- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2013 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2012) Equipment Rental Insurance Licenses and Permits Maintenance and Repairs Motel Vouchers n ffice Outside Services Payroll Taxes Postage Professional Fees Rent Security Staff Expenses Storage Supplies Telephone Transportation Utilities Wages Subtotal Depreciation TOTAL FUNCTIONAL EXPENSES Emergency Transitional Winter Assistance Housinq Shelter Total Program Total Program Services Services 2013 2012 $ - $ - $ 11,464 $ 11,464 $ 12,892 4,930 201 15,931 21,062 18,364 312 - - 312 397 2,777 - 9,932 12,709 13,446 18,597 - - 18,597 28,177 2,931 1,537 4,468 4,212 1,894 354 1,592 3,840 3,856 4,844 488 14,032 19,364 20,099 119 - 178 297 363 18,057 4,134 16,936 39,127 50,312 2,200 22,200 - 24,400 24,000 - - 21,828 21,828 25,160 - - 520 520 1,606 - - 2,783 2,783 2,530 101,186 745 1,789 103,720 227,130 2,537 - 602 3,139 4,413 3,375 - 107,567 110,942 128,086 - 1,549 - 1,549 1,343 49,271 5,864 103,255 158,390 178,239 213,030 35,535 309,946 558,511 744,625 1 ,288 - 2,497 3,785 3,784 $ 214,318 $ 35,535 $ 312,443 $ 562,296 $ 748,409 The accompanying Notes to Financial Statements are an integral part of this statement I&V EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS Equipment Rental Insurance Licenses and Permits Maintenance and Repairs Motel Vouchers Office Outside Sewices Payroll Taxes Postage Professional Fees Rent Security Staff Expenses Storage Supplies Telephone Transportation Utilities Wages Subtotal Depreciation TOTAL FUNCTIONAL EXPENSES STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2012 Total Emergency Transitional Winter Program Assistance Housing Shelter Services The accompanying Notes to Financial Statements are an integral part of this statement wom $ 12,892 $ 12,892 4,502 267 13,595 18,364 397 - - 397 1,698 - 11,748 13,446 28,177 - - 28,177 2,826 35 1,351 4,212 2 019 234 11603 3,856 4,825 902 14,372 20,099 278 - 85 363 22,639 3,254 24,419 50,312 2,400 21,600 - 24,000 - - 25,160 25,160 784 - 822 1,606 - - 2,530 2,530 215,333 4,083 7,714 227,130 3,499 - 914 4,41.3 2,928 = 125,158 128,086 - 1,343 - 1,343 52,529 8,541 117,169 178,239 344,834 40,259 359,532 744,625 1,288 - 2,496 3,784 $ 346,122 $ 40,259 $ 362,028 $ 748,409 The accompanying Notes to Financial Statements are an integral part of this statement wom EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF CASH FLOWS FOR THE YEARS ENDED JUNE 30, 2013 AND 2012 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash provided (used) by operating activities: Depreciation (increase) decrease in assets: Grants receivable Prepaid expenses Increase (decrease) in liabilities: Accrued expenses CASH PROVIDED (USED) FOR OPERATING ACTIVITIES 2013 2012 $ (17,379) $ 5,260 3,785 3,784 (6,755) 44,426 (591) (913) (2,873) (5,080) (23,813) 47,477 CASH AT BEGINNING OF YEAR 120,529 73,052 CASH AT END OF YEAR $ 96,716 $ 120,529 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Cash paid during the year for. Income taxes Interest $ The accompanying Notes to Financial Statements are an integral part of this statement -7- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2013 and 2012 1. Organization and Nature of Activities East San Gabriel Valley Coalition for the Homeless (ESGV Coalition for the Homeless) is a non - profit, tax - exempt organization based in the San Gabriel Valley area of California. The primary purpose of the Organization is to serve the needs and expand the opportunities of the homeless and needy in the San Gabriel Valley area. ESGV Coalition for the Homeless was incorporated as a nonprofit organization under the laws of the state of California on September 7, 1994. The Organization provides the following program services: Emergency Assistance Transitional Housing Winter Shelter The Organization is supported primarily through grants and contributions. The Winter Shelter is operated between December and March and receives funding from the Los Angeles Homeless Services Authority and federal funding from the Emergency Food and Shelter Program. The Emergency Assistance Center is operated year -round and provides food, clothing, and hygiene products, among other services to at -risk and homeless persons. The transitional housing program assists families in transitioning to permanent homes through life skill education, intense case management, and financial counseling. 2. Summary of Significant Accounting Policies The significant accounting policies followed by the Organization are summarized below. Basis of Accounting - The financial statements have been prepared on the accrual basis of accounting. Cash and Cash Equivalents - For the purposes of statement of cash flow, the Organization considers all highly liquid debt instruments with an initial maturity of three months or less to be cash equivalent. Grants Receivable - The Organization considers its grants receivable to be fully collectible; accordingly, no allowance for doubtful accounts is required. If amounts become uncollectible, they will be charged to operations when that determination is made. Fixed Assets - Fixed assets are recorded at cost or donated fair market value. Depreciation is provided on a straight -line basis in amounts sufficient to amortize the cost of the assets over their estimated useful lives of five to seven years. The Organization capitalizes all expenditures for property, furniture and equipment in excess of $500. EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2013 and 2012 2. Summary of Significant Accounting Policies (continued) Net Assets — The net assets of the Organization and changes therein are classified and reported as follows: Unrestricted net assets — Net assets that are not subject to donor - imposed stipulations and that may be expendable for any purpose in performing the primary objectives of the Organization. Temporarily restricted net assets — Net assets subject to donor - imposed stipulations that may or will be met either by actions of the Organization and /or the passage of time. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the accompanying financial statements as net assets released from restrictions. Support and Revenue - The Organization receives its grants and contracts from various Federal and State Agencies. Support received from these grants and contracts are recognized in the period earned. The Organization also receives donations from public and private foundations, fundraising events and other sources and recognizes these revenues when earned. Contributions — Non - reciprocal contributions received are recorded as unrestricted, temporarily restricted or permanently restricted support depending on the existence and /or nature of any donor restrictions. When restrictions are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class. Contributed materials are recorded at their fair market value where an objective basis is available to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount of donated goods on hand for distribution. Contributed Services - During the years ended June 30, 2013 and 2012, the value of contributed services meeting the requirements for recognition in the financial statements was $21,327 and $33,761, respectively for contributed accounting services. Income Taxes - The Organization is exempt from federal and state income taxes under Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Code, respectively. Accordingly, no provision for income taxes is included in the financial statements. In addition, the Organization has been determined by the Internal Revenue Service not to be a private foundation within the meaning of Section 509(a) of the Code. There are no unrecognized tax benefits identified or recorded as liabilities for the year ended June 30, 2013. The Organization files form 990 in the U.S. federal jurisdiction and form 199 in the State of California. The Organization's federal and state returns are subject to possible examination by the taxing authorities until the expiration of the related statutes of limitations on those tax years. In general, the federal returns have a three year statute of limitations, and the state returns have a four year statute of limitations. '.E'er NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2013 and 2012 2. Summary of Significant Accounting Policies (continued) Use of Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from those estimates. Functional Allocation of Expenses - The costs of providing the various programs and other activities has been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated to the programs and supporting services benefited. 3. Fixed Assets Fixed assets consist of the following: Furniture and office equipment, purchased Furniture and office equipment, donated Vehicles Total Furniture and office equipment Accumulated depreciation Net Fixed Assets 2013 2012 $ 4,943 $ 4,943 1,830 1,830 16,745 16,745 23,518 23,518 18,617 14,832 4,901 $ 8 686 Depreciation expense for the years ended June 30, 2013 and 2012 was $3,785 and $3,784, respectively. Normal repair and maintenance costs are expensed as incurred. The depreciation policies followed by the Organization are described in Note 2. 4. Restricted Deposits Included in cash are temporarily restricted contributions which consist of the following restrictions: Time restrictions -10- 2013 $ 5,000 2012 $ 7,500 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2013 and 2012 5. Commitments and Contingencies The Organization leases its office facilities under month -to -month operating leases. Total rent expense related to these leases for the years ended June 30, 2013 and 2012 was $2,200 and $2,400, respectively. The Organization leases two apartments for the transitional housing program. The rent expense related to these leases for the years ended June 30, 2013 and 2012 was $22,200 and $21,600, respectively. TI le Organization has evaluated events and transactions occurring subsequent to the statement of financial position date of June 30, 2013, for items that should potentially be recognized or disclosed in these financial statements. The evaluation was conducted through February 4, 2014, the date these financial statements were available to be issued. No such material events or transactions were noted to have occurred. - 11 - VMMUM2���� • • • FY 2015 -2010 Community Development Block Grant Funds Public Service Request for Funds Contact Person: _Manuel Carrillo, Jr. _ (Previous Year Allocation):_28,500 Phone Number /Ext. —Ext. 314 CDBG Amount Requested: $_30,000_Other Funds: $57,500 Total: $_87,500 (Please attach a copy of your proposed budget) Project Description: The Family Service Center offers a variety of social service assistance to the residents of Baldwin Park. The FSC is centrally located and is easily accessible to all the residents. The services offered at the FSC include but are not limited to: medical access referrals food bank referrals emerqencv shelter vouchers emer enc food vouchers em loyment counselin homeless prevention referrals, mental health referrals, emergency transportation, case management referrals, tutoring, and educational services assistance. Over 200 clients are assisted monthly at the center. Many of clients face severe economic hurdles. Staff is committed to assisting those clients in need by identifying local resources and services. The target service area is low to moderate low income residents. Staff is requesting the amount of $30,000.00 to offset the costs of full time staffing for the facility. As noted above, the general fund contributes to the operation of the Family Service Center by covering; expenses for utilities, materials and supplies building maintenance outside printing and', ::.part time.:. staffing. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or _500 Households For CDBG Department Use Only: Recommendation: Approved 0 Deny= $. I DEC 112014 HOUSING National Objective/ Eligible Criteria, Comments: Reviewed By: Approved: � t Ewmew1 it . # 'm ama FY 2015-2016 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Victoria Valverde Phone Number/Ext. 513 (Previous Year Allocation): $31,566 CDBG Amount Requested: $50,000.00 Other Funds: $ 0 Total: $50,000.00 (Please attach a copy of your proposed budget) Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities within the City of Baldwin Park including: City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Walnut Creek Nature Park. The GAP will provide service to remove approximately 300,000 square feet per year throughout the community. The GAP currently provides free service for the removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to intervene for removal. The subsidy will assist by removing graffiti throughout the community in the timely manner and more importantly the aesthetics of the community is maintained on a daily basis. The Public Works Department/GAP desires to continue the current program of assisting wherever graffiti exist on the public facilities. Therefore the department is requesting the funding of $50,000 to be reinstated for FY 201512016. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: Individuals or Households For CDBG Department Use Only: Recommendation: ApprovedF-1 Deny[::] DEC 11 2014 National Objective/ Eligible Criteria. Comments: Reviewed By: Approved.-, MM wwW:J 91 Lemlamar, H mg m FY 2015-2016 Community Development Block Grant Funds Public Service Request for Funds Contact Person: David Reynoso Phone Number/Ext. 626 813.5227 (Previous Year Allocation):$21,985 CDBG Amount Requested: $43,970 other Funds: $ (Please attach a copy of your proposed budget) Total: $43,970 Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8-week program offers treatment, prevention and disciplinary components to alter negative behavior. The P-RIDEE program is a collaborative effort between law enforcement and community-based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police nPn.qrtmiznt M hnzt ti r) PRIDE programs. The rent iPqfPrJ nmru lint Will fund two nmnrnm-_ consisting of 40 youths each. Accomplishment Data Complete two 40 youth boot camp programs with a 100% graduation rate. Households Projected Number of Beneficiaries Served: 80 Households For CDBG Department Use Only. Recommendation: DECA 9 2014 Approved F-1 DenYE:1 $ HOUSING National Objective/ Eligible Criteria Comments: Reviewed By. Approved: �' . i • FY 2015-2016 Community Development Block Grant Funds Public Service Request for Funds Contact Person: _Manuel Carrillo, Jr. Phone Number /Ext. —Ext. 314 (Previous Year Allocation): 12,300 CDBG Amount Requested: $_15,000 Other Funds: $_10, 000 _Total: $_25, 000 (Please attach a copy of your proposed budget) Project Description: This program provides children of low- moderate and to very low income families in the community with a subsidy that will allow them to participate in organized youth sports programs and recreation classes. Currently, the City offers 70% of a child's registration fees in an amount not to exceed $125.00 per child regardless of family size. Staff requires that all participants provide proof of address and income verification. The Recreation and Sports Subsidy program has been instrumental in providing children with an opportunity to receive positive recreational experiences, regardless of their ability to pay. The entire amount of $15, 000 will go directly to participating families. The department absorbs the remaining costs and /or expenses for utilities, materials and supplies, building maintenance outside printing expenses, and part time staffing. This year the department is asking for a slight increase so that more children may participate and can be afforded the opportunity to enroll in recreation programs at an affordable rate. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: _120 Individuals or Households For CDBG Department Use Only. Recommendation: Approved 0 Den National Objective/ Eligible Criteria RECEIVED, DEC I 1 2014 HOUSM Comments: Reviewed By: Approved.: CITY OF BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) APPLICATION PACKAGE TABLE OF CONTENTS ELIGIBILITY REQUIREMENTS ............................................................................. I APPLICATION CHECKLIST ................................................................................... 11 FUNDING APPLICATION................................................................................. I PROJECT PROPOSAL AND ;Qv ....... - .... ..... -2 CLIENT INTAKE INFORMATION................................................................................ 3 ,PROPOSED BUDGET....................................................................................... 4 PROPOSED BUDGET....................................................................................... 5, BOARD OF DIRECTORS..................................... ............................................. 6 PAST AND PRESENT ACCOMPLISHMENTS ........................................................................... 7 CERTIFICATION .............................................................................. 8 Application packages are due by 5 p.m., on Thursday, December 11th 2014 Applications must be submitted to: Baldwin Park Housing Department PN1s mm -1H, 14403 E. Pacific Avenue Baldwin Park, CA 91706 I --jgm 0 ra aLcm 012 -.101 M 0 Ill &lye] To be eligible for consideration, all applicants must meet the following criteria: 1) The organization must be incorporated as a non - profit organization 501(c) (3) or chartered as a local unit and be tax exempt. 2) All Agencies must have the following: ➢ By -laws that clearly define the Agency's purpose(s), organization and duties of its officers. ➢ An elected or appointed governing board that is responsible for the governance of the Agency. ➢ Adequate administration of the program to ensure delivery of services. ➢ Assurance that it will conduct its business in compliance with the NOW DISCRIMINATION requirements of City, State and Federal governments. ➢ An Annual Financial Audit. 3) Funding for public service programs comes from the Community Development Block Grant (CDBG) program received through the Department of Housing and Urban Development (HUD). CDBG funds are for the specific purpose of benefiting low to moderate income households. In order to be eligible to receive these funds, an organization must provide a service to the residents of the City of Baldwin Park and be able to document that at least 51 percent of the clientele served by the project /program earn less than the following income limits. Household Size Annual Income Limit 1 $46,400 2 $53,000 3 $59,650 4 $66,250 5 $71,550 6 $76,850 7 $82,150 8 $86,100 4) Agencies must be willing and able to provide required supporting documentation verifying client information (including but not limited to proof of Baldwin Park residency, pay stubs, income tax forms, W2 forms, etc...) 5) Applications must be completed and submitted on or before 5 p.m., December 11, 2014. In order for your application to be considered complete, all items listed in the "Application Checklist" must be included. Faxed or e- mailed applications will not be accepted. Incomplete applications will not be considered. APPLICATION CHECKLIST ORGANIZATION Santa Anita Family Service Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496.. 1. x APPLICATION FORM 2. x BUDGET PROPOSAL (ATTACHMENT A) T 3. A BOARD OF DIRECTORS AFFIDAVIT 4. x ORGANIZATION BY-LAWS 5. x CHARTER OF ARTICLES OF INCORPORATION 6. x IRS TAX EXEMPT STATEMENT 7. x MOST RECENT AUDITED FINANCIAL STATEMENT 8. x PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on December 11, 2014. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 • I I i I • PM 1:144 0 F-A Rom §12 -.To] Ivi a k &VOI zTel I FA 1111101 N M f!T4 WIN IN WA W*61 i'll US 4MMAN L41;_q 10 DEC 10 2014 � FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2015 -2016 PLEASE TYPE OR PRINT Agency Name: Santa Anita Family Service Agency Address: 605 Address S. Myrtle Ave., Monrovia 91016 Street City Zip Code Administrator: Fred Loya, Ph.D Title: Executive Director Administrator Telephone: (626) 359 -9358 Fax: (626) 358 -7647 Administrator Email: fredloya [)santaanitafamilyservice.org Project Site Address: MM Number Baldwin Park Blvd Baldwin Park 91706 Street City Zip Code Project Manager: Amy Graley, MSW Title: Senior Services Program Director Project Manager's Telephone: (626) 359 -9358 ext. 5814Fax: (626) 358 -7647 Project Manager's Email: amyg (a7santaanitafamilyservice.org Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Santa Anita Familv Service seeks to foster the well beina of San Gabriel Vallev residents by creating healthier families and communities through professional leadership and the provision of quality education, mental health and social service programs. Santa Anita Family Service has provided these services since 1951 and senior services since 1975. Has the Agency previously received funding from the City of Baldwin Park? x Yes (if yes, number of years 15 ) No Grant Amount Requested $ 5,000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. See Attachment. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Our target population is low income, minority elders. However, we serve any older adult, and disabled /dependent adults age 18 +. The senior and disabled /dependent adult care management program offers services that enable our clients to remain safely in their homes and within their community. In addition, our services foster independence and autonomy . Describe any special characteristics of your client population. In addition to the characteristics mentioned above, our clients may be frail, homebound, have chronic physical or mental illness and /or linguistic needs associated with being non - English speaking. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, of funding requested, please explain the in type of services or beneficiaries). and there is an increase in the amount purpose for the increase (i.e., increase Requesting that funding be restored to previous service levels as funding has been cut for 4 consecutive years with an impact of over 34% of funding lost . The reduced funding has made service provision very difficult to all seniors in need, resulting in approximately 70 seniors unable to obtain services as needed and provided in previous year. Goal is to restore funding to $5,000 for fiscal year 2015 -2016. The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client /family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 7 regarding Presumed Benefits. Does your agency obtain this information? Yes M if yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes x No 2. Address Yes x No 3. City in which client last resided. Yes x No 4. Number of family members. Yes x No 5. Total family (household) income. Yes x No 6. Ethnicity Yes x No 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Fred Loa PhD Executive Director Printed Name Title of Officer Signature Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths). To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: elm Youths Households Please provide the actual number of your agency's total clients assisted to date and the projected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Projected. 07/1/14 TO Current 07/01 /15 TO 06/30/16 BALDWIN PARK 68 200 RESIDENTS NON- BALDWIN PARK 1900 3500 RESIDENTS Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) x The project will benefit a presumed benefit* clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible- income persons. r, In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. l i N :Ll 4— CO m C) CD a Lf) CO CD � < < tAl) C(� 0 r- F- M L6 04 z z z I- m 0 M Q Lf) Q Q 0 s L = 00 CD z z z 00 0"-® C) C14 ci (1) 0 4- m LO 00 a to N co LO C� I z z z Lf) Lf) 04 Q CD Lo 00 Q ® 00 ca >, W� N z z I,: LL m to 00 cu (/) C Q ® Q a) m a) L) r &- U) Q 0 04- LO ci cli z z 0 Lf) 00 LO OV I CO -4 a. CD Iq m � co C) T- CD z z z (L U- z z z CIO C 0 4- 4.0 C 0 ca CL Q E E U) C) (D CL co U= of oi vi .4 ui td 1,: 06 00 r N C, et Ci u • r U) Q) c v n. x W c M N N C6 Q Q d Q Q d Q <t Q Q Q Q Q z z z z z z z z z z z z z o �LL m �? a) p Q C Q Q C Q Q Q Q ® y � = z 1<1<<,<, z z z z z z z z z Z z Z L- CL .� O o I m0 .... Q 4 Q 0 0 0 Q 4 <C Q l< 4 l Q Q LO m z z z z z z z z z z Z Z Z T- c°14 U U a c Q <L Q Q <C <1 Q <t Q Q Q l< Q mz z z z z z z z z z z z Z L o C Q Q Q Q Q Q Q Q Q Q Q Q O "'a z z z z z z z z z z z z Z *' ® _ O t!) L L U L d Q l< Q l< Q l< d Q <1 Q <1 Q � Q <1 Q <1 l< Q Q � l Q Q �o CO 0 Z z z z z z z z z z z z Z y, CO r 64 U U i Q Q > N U J c_6 J x -0 N °' Q U) (D L W E Q a) U) C� o m a fZ U) c V c U U cif cn 0 0 CO E c RS L L N 0) Q O O or- Z) O a- 2 U U ® N co Lo Co f- Od 6 t- 0 Q 00 Z r° 00 0 QLO cl: Z nj 00 Q Q Z O QU) cl: Z tl-° 00 0 Q � Z d 00 Q M Z N U O d C J X O W a9 O1 � C � m L E Q L- W ® p G> L- = +�+ a J O O W I— O. Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing, Name Title Term Expires Barbara Cavalier President 2015 Timothy K. Scanlan 1st Vice President 2015 Micheal Thompson 2nd 4 Vice President 2015 Barbara Veenstra Past President 2015 Jay Coleman Treasurer 2015 Bob Proctor Secretary 2015 Gloria Crudgington Director 2015 Mario De La Torre Director 2015 Pamela Fitzpatrick Director 2015 Cierina Marks Director 2015 Cheryl Rose Director 2015 Joann Sanderson Director 2015 Name of Executive Director Fred Loya, Ph.D (Attachment also provided.) CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally, shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of Santa Anita Family Service I certify that the applicant is fully capable, of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Amy Graley, MSW Senior Services Program Director Print Name.. -a,. Title of Officer (626) 359 -9353 ext. 5314 Phone Number amyg @santaanitafami.lyservice.org Email Address Santa Anita Family Service Senior Center Program Description Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and functionally impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. h1 addition, student interns for the Care Management program assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. Likewise, clinical interns provided mental health services. There are three main components to our Senior Services program: 1. Care Management 2. Home Based Care 3. Care Giver Support SERVICE DESCRIPTIONS ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60 +, for disabled adults age 1S+, and for the families and caregivers of either of these groups residing in the greater San Gabriel Valley and other regions as contractually funded. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short-term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short-term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and /or mental difficulties. The process starts with a comprehensive in -home assessment by a care manager and if appropriate, may include the client's family, caregivers, or support network. A written care plan is later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan. ELIGIBILITY FOR HOME -BASED CARE SERVICES: Home -Based Care services are available for adults age 60+ and for the families and caregivers of either of these groups residing in the greater San Gabriel Valley and other regions as contractually funded. HOME -BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (3 -4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive in -home assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Home Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have In -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these workers includes but is not limited to the following: housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a limited number of workers who are able to live -in the client's home if necessary. When a client calls to request Registry assistance a thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the number of hours to be worked and negotiate the rate of pay. (IHSS hours and pay scale are determined by the social workers of the California Dept. of in-Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references have been verified, and they have completed an interview with an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Care Giver support services are available for any caregiver of an older adult age 60+ residing in the greater San Gabriel Valley and other regions as contractually funded. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self -care and their ability and confidence to handle difficult situations, emotions and decisions. These are conducted off -site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories ", information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. ADDITIONAL SERVICES TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance and to have a safety net in case of emergency. TAXI VOUCHERS: Taxi vouchers and bus tokens are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for low- income seniors to and from doctor's appointments, grocery store, etc. TAX FILING ASSISTANCE: Once a year AARP provides volunteers to be stationed at the senior center for the purpose of assisting seniors file taxes. LOCATIONS Santa Anita Family Service Senior Center 603 S. Myrtle Ave. Monrovia, CA 91016 (626) 358 -1185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 91702 (626) 812 -5179 San Gabriel Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308 -2822 Baldwin Park Community Center 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 966 -1755 All Santa Anita Family Service staff strives to provide services that improve the quality of life for clients while maintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and communities with appropriate assistance to prevent premature or unnecessary placement. SANTA ANITA FAMILY SERVICE Board of Directors Roster 2014 -15 OFFICERS PRESIDENT 1 IT VICE PRESIDENT 2 "`D VICE PRESIDENT TREASURER SECRETARY IMMEDIATE PAST PRESIDENT EXECUTIVE DIRECTOR ASSISTANT SECRETARY BARBARA CAVALIER TIMOTHY K. SCANLAN MICHAEL THOMPSON JAY COLEMAN ROBERT PROCTOR BARBARA VEENSTRA FRED LOYA, PH.D. MARGIE HUGHES Name &T Itle Year Address & Phone Number Barbara Cavalier 2009 Cavalier & Associates j President 51.8 Ranchito Road Monrovia, CA 91016 Hm: (626) 359 -6893 Cell: (626)- 327 -0934 Email: bcavalier gearthlink.net Timothy K. Scanlan 1988 1245 Carmel Court I" Vice President Duarte Ca. 91010 Bus. & Hm: (626) 256- 0102 Cell: (626) -536 -6670 Email: tkscanlangearthlink.net Michael Thompson 2011 RESIDENCE: 2nd Vice President 511 Cluster Lane Redondo Beach, CA 90278 (Retired) Hm: (310) 376 -7046 Cell: (310) 989 -6150 Email: banknutsaroadrunner.com Jay Coleman 2009 RESIDENCE: Treasurer 380 West Longden Avenue Arcadia, CA 91007 (Retired) Hm: (626) 446 -1528 Cell: (951) 312 -9613 Email: jcolel23gaol.com Bob Proctor 2003 1986 Midwick Drive Secretary Altadena, CA 91001. Hm: (626) 794 -8223 (Retired) Cell: (626) 252 -7022 Email: bobproc2@att.net SAFS Board Roster 2 Barbara Veenstra 2008 Citizens Business Bank Immediate Past President 100 E. Huntington Drive Monrovia, CA 91016 B: (626) 303 -4661 Cell: (626) 840 -7177 Email: bjveenstragebbank.com Daniel Aguilera 2014 RESIDENCE: Director 1613 Chelsea Road San Marino. CA 91108 2B Mobile Cell: (626) 660 -4313 Email: Daniel @a 2b- mobile.org Gloria Crudgington, MFT 2011 RESIDENCE: Director 222 N. Myrtle Ave. Monrovia, CA 91016 (Retired) Hm: (626) 357 -2421 Cell (626) 357 -241.3 Email: ]g oriagcrud .com Mario De La Torre 2014 RESIDENCE Director 233 Country Club Drive San Gabriel, CA 91775 Cousins Realty, Inc. Hm: (626) 287 -6315 Bus: (213) 709 -3735 Email: mjdelatorre@yahoo.com Pamela Fitzpatrick 2015 The Dollmakers' Kattywompus Director 412 S. Myrtle Avenue Monrovia, CA 91016 Bus: (626) 357 -1091 Cell: (626) 862 -4297 Email: panifitzl@verizon.net Cierina Marks 2015 RESIDENCE: Director 803 Eastford Ave. Duarte, CA 9 10 10 California Institute of Technology Cell: (909) 641 -9706 Bus: (626) 395 -6310 Email: cierina.marksngmail.com Cheryl Rose 2014 RESIDENCE: Director 121 May Avenue Monrovia, CA 91016 (Retired) Cell: (661) 917 -2654 Email: cheryl 1253Qgmsn.com SAFS Board Roster 3 Joann Sanderson, CPA 2014 Montgomery Niemeyer & Co., LLP Director 1037 Park View Drive Covina, CA 91724 (626) 932 -0100 Emeritus Members Peter Hoffman Sierra Cars 1.450 S. Shamrock Monrovia, CA 91016 626- 359 -8291 phoffman @sierracars.com Patricia Myers RESIDENCE: (Retired) Sierra Pointe 5161 Foothills Blvd. Roseville, CA 95747 (916) 772 -0552 pat.m. ers gasm.ca. ov Linda Proctor RESIDENCE: (Retired) 201 N. Sunset Monrovia, CA 91016 626- 358 -8954 1proctor@ci.monrovia.ca.us Richard Singer RESIDENCE: (Retired) 510 W. Foothill Blvd. City of Monrovia Monrovia, CA 91016 626- 359 -4444 stadium @interdesigns.net Ex- Officio Members Fred Loya, Ph.D. Executive Director George Nalbach, Ph.D. Assoc. Executive Director Staff: Margie Hughes Director of Development David Plumb Accounting Manager (626) 359 -9358 ext. 5782 email: drfredloya @gmail.com (626) 359 -9358 ext. 5780 email: georgei @santaanitafamilyservice.org (626) 359 -9358 ext. 5514 email: margieh @santaanitafamilyservice.org (626) 359 -9358 ext. 5770 email: davidp @santaarnitafamilyservice.org BYLAWS Z: for the regulation, except as otherwise provided by statute or. its Articles of Incorporation, of SANTA A14ITA FAMILY SERVICE a California Nonprofit Public Benefit Corporation ARTICLE I. offices Section 1. PRINCIPAL OFFICE. The corporation's principal office shall be fixed and located at such place as the Board of Directors (hereinafter the card") shall determine. The Board is granted full power and authority to change said principal office from one location to another. ARTICLE II.' Membership Section 1. MEMBERS. The corporation shall have no members. ARTICLE III. Directors Section 1. POWERS.' Subject to the limitations of the Articles and these Bylaws, the activities and affairs of the corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the Board. The Board may delegate the management of the activities of the corporation to any person or persons, a management company or committees however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board. Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers enumerated in these Bylaws: a) To select and remove all of the other officers, agents and employees of the corporation, prescribe powers and duties for them as may not be inconsistent with law, the Articles or these Bylaws, fix their compensation and require from them security for faithful service. b) To conduct, manage and control the affairs and activities of the corporation and to make such rules and regulations therefor not inconsistent with law, the Articles or these Bylaws, as they may deem best. I NO C* c) To adopt, make and use a corporate seal and to alter the form of such seal from time to time as they may deem best. d) To borrow money and incur indebtedness for the purposes of the corporation, and to cause to be executed and delivered therefore, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations or other evidences of debt and securities therefore. e) To carry on a business at a profit and apply any profit that results from the business activity to any activity in which the corporation may lawfully engage. Section 2. COMPOSITION. The management of this Corporation shall be vested in a Board of Directors of a minimum of ten and a maximum of twenty - five members. The Board shall take final action after consultation with the staff on all major questions of policy and general plans. Section 3. TERM OF OFFICE. Directors shall be elected at each annual meeting of the Board. Each Director shall serve until the next annual meeting of the Board and until a successor has been elected and qualified. Directors may be reelected but no Director may serve more than six consecutive years. Persons serving less than six months of an unexpired term may be elected to six consecutive one year terms. Section 4. VACANCIES. Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law any director may re -sign effective upon giving written notice to the Chairman of the Board, the President, the Secretary or the Board, unless the notice specifies a later time for the effectiveness of such resignation. If the resignation is effective at a future time, a successor may be selected before such time to take office when the resignation becomes effective. Vacancies in the Board shall be filled in the same manner as the director(s) whose office is vacant was selected, provided that vacancies to be filled by election by the directors may be filled by a majority of the remaining directors, although less than a quorum, or by a sole remaining director. Each director so selected shall hold office until the expiration of the term of the replaced director and until a successor has been selected and qualified. A vacancy or vacancies in the Board shall be deemed to exist in case of the death„ resignation or removal of any director, or if the author- ized number of directors should be increased. The Board may declare vacant the office of a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or been found by F:i final order or judgment of any court to have breached any duty arising under Article 3 of the California Nonprofit Public Benefit Cor- poration Law. No reduction of the authorized number of directors shall have the effect of removing; any director prior to the expiration of the director's term of office. 2. igI J Section 5. PLACE OF MEETING. Meetings of the Board shall be held at any place within or without the State of California which has been designated from time to time by the Board. Ln the absence of such designation, regular meetings shall be held at the principal office of the corporation. Section 6. ANNUAL MEETINGS. The Board shall hold an annual meeting for the piarpose of organization, selection of directors and officers, and the transaction of other business. Annual meetings of the Board shall be held in the mor.th of March and the Board shall set the date of said annual meeting. The presence of five (5) directors at such meeting shall constitute a quorum, Section 7. REGULAR MEETINGS. The Board of Directors shall have at least ten monthly meetings annually at such time and place as it shall determine. Five directors shall constitute a quorum. The President shall, by virtue of his offLce be chairman of the meetings of the Board of Directors, and in his absence, the next ranking officer present shall preside. Section 8. SPECIAL MEETINGS. Special meetings of the Board for any purpose or purposes may be called at any time upon written request to the President by i:our directors. Special meetings of the Board shall be held upon (15) days notice by first class mail or forth eight (48) hours notice given personally or by telephone, telegraph, telex or other similar means of communication. Any such notice shall be addressed or delivered to each director at such director's address as it is shown upon the records of the corporation or as may have been given to the corporation by the director for purposes of notice or, if such address is not shown on such records or is not ascertainable, at the place where the meetings of the directors are regularly held. Notice by mail shall be deemed to have been given at the time written notice is deposited in the United States mail with postage fully prepaid there- on. Any other written notice shall be deemed to have been given at the time it is personally delivered to the recipient or is delivered to a common carrier for transmission, or actually transmitted by the person giving the notice by electronic means, to the recipient. Oral notice shall be deemed to have been given at the time it is communicated, in person or by telephone or wireless, to the recipient or to a person at the office of the recipient who the person giving the notice has reason to believe will promptly communicate it to the receiver. Section 9. QUORU14. Five directors shall constitute a quorum of the Board for the transaction of business, except to adjourn as provided in Section 12 of this Article III. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board, unless a greater number be required by law or by the Articles, except as provided in the next sentence. A meeting at which a quorum is initially present may continue to transact busi- ness notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for such meeting. 3. V? �, a Section 10. PARTICIPATION IN MEETINGS BY CONFERENCE TELEPHONE, Members of the Bo,•,�.rd may participate in a meeting through use of conference telephone or similar communication equipment, providing that all members participating in such meeting can hear one another. Section 11. WAIVER OF NOTICE. Notice of a meeting need not be given to any director who signs a waiver of notice or written consent to holding the meeting or an approval of the minutes thereof, whether before or after the meet-ing, or who attends the meeting without protesting prior thereto or at its commencement the lack of notice to such director, All such waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meetings. Section 12. ADJOURNMENT. A majority of the directors present, whether or not a quorum is present, may adjourn any directors` meeting to another time and glace. Notice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place be fixed at the meeting adjourned, :xcept as provided in the next sentence. If the meeting is adjourned for more than forty eight (48) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who were not present at the time of the adjournment. Section 13, ACTION WITHOUT MEETING. Any action required or per- mitted to be taken by the Board may be taken without a meeting if all members of the Board shall, individually or collectively consent in writing to such action. Such consent or consents_ shall have the same effect as a unanimous vote of the Board and shall be filed with the minutes of the proceedings of the Board. Section 14, RIGHTS OF INSPECTION. Every director shall have the absolute right, at: any reasonable time, to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the cor- poration of which such person is a director. Section 15. C01,114ITTEES. The Board may appoint one or more commit- tees, each consisting of two or more directors, and delegate to such committees any of the authority of the Board except with respect to: a) The approval of any action for which the California Nonprofit Public Benefit Corporation Law also requires approval of the members or approval of a majority of all members. b) The filling of vacancies on the Board or on any committee; c) The fixing of compensation of the directors for serving on the Board or on any coimuittee; d) The amendment: or repeal or Bylaws or the adoption of near Bylaws; e) The amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; f) The appointment of other committees of the Board or the members thereof; 4. [�3 0 g) The expenditure of corporate funds to support a nominee for director after these are more people nominated for director than can be elected; or h) The approval of any self - dealing transaction, as such trans- actions are defined in Section 5233 (a) or the California Nonprofit Public Benefit Corporation Law. Any such committee must be created, and the members thereof appointed, by resolution adopted by a majority of the authorized number of directors then in office, provided a quorum is present, and any such committee may be designated an Executive Committee or by such other name as the Board shall. specify. The Board may appoint in the same manner alternate members of any connnittee who may replace any absent member at any meeting of the committee. The Board shall have the power to prescribe the manner in which proceedings of any such committee shall be conducted. In the absence of any such prescription, such committee shall have the power to prescribe the :canner in which its proceedings shall be conducted. Unless the Board or such Committee shall otherwise provide the regular and special meetings and other actions of any such committee shall be governed by the provisions of this Article III applicable to meetings and actions of the Board. Each committee shall report at least annually to the Board of Directors. Each committee shall keep, at the office of the corpora- tion, minutes of each of its meetings which minutes shall be retained for five years. Except as spec- ifically provided by these Bylaws, each committee shall act only in accordance with the instructions of the Board of Directors. Each committee, the Executive Director, and members of the Staff, shall work in full cooperation and in the event of any failure to so cooperate the per- son aggrieved may bring such failure to the attention of the Board of Directors. A. Elal:CUTIVE C01111ITTEE 1. The Executive Committee shall consist of the President, First Vice - President, Second Vice- President, Treasurer, Secretary, and may include two other wembers of the Board of Directors as the President may appoint, 2. The President shall be Chairman of the Executive Committee. 3. The Executive Committee shall have full power to act between Board meetings on matters of policy and administration. 4. The Executive Committee shall report their action to the Board of Directors, and the Board of Directors shall have the right to rescind action taken by the Executive Committee. B. OTHER C0114ITTEES 1. The President shall have poorer to appoint additional committees from time to time and to set forth their duties. 5. LAN Section 16. FEES AND CO11PENSATION. Directors and members of committees may receive such compensation, if any, for their services, and such reimbursement for expenses� as may be fixed or determined by the Board. ARTICLE IV. Officers Section 1. OFFICERS. The officers of the corporation shall be a President, a First Vice-President, a Second Vice- President, a Treasurer, and a Secretary. The corporation may also have, at the discretion of the Board of Directors, one or more assistant ' treasurers and one or more , assistant secretaries, who shall have such authority and perform such duties as the Board of Directors may from time to time determine and such other ,officers as may be elected or appointed in accordance with the provisions of Section 3 of this Article IV. . Section 2. ELECTION. The officers of the corporation except officers as i.iiay be elected or appointed in accordance with the pro- visions of Section 3 or Section 5 of this Article IV, shall be chosen annually by,, and .hall serve at the pleasure of, the Board and shall hold their respective offices until their resignation, removal, or other dis- qualification frotti service, or until their respective successors shall be elected. Section 3. SUBORDI14ATE OFFICERS., The Board may elect and empower the President to appoint, such other officers as the business of the corpor- ation may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in these Bylaws or as the Board may from time to time determine. Section 4. REMOVAL AND RE SIGNATIOV. Any officer may be removed, either with or without cause, by the Board at any time or, except in the case of an officer chosen by the Board, by any officer upon whom such power or removal may be conferred by the Board ' . Any such removal shall be without prejudice to the rights, if any, of the officer under any contract of employ- ment of the officer. Any officer may resign at any time by giving written notice to the corporation, but 5.rithout prejudice to the rights, if any, of the corporation under any contract to which the officer is a party. Any such resignation shall take effect at the date of the receipt of such. notice or at any later time specified therein and, unless otherwise specified therein, the acceptance of such resignation shall not be, necessary to make it effective. Section 5. VACANCIES. A vacancy in any office because of death, resignation removal', disqualification or any other cause shall be filled in the manner prescribed in these Bylaw ' s for regular election or appointment to such office, provided that such vacancies shall be filled as they occur and not on an annual basis. Section 6. PRESIDENT.. The President, in addition to the duties prescribed by these Bylaws, shall have the usual duties incident to his office, and shall be an ex-officio member of all committees. 9P 0 Section 7. VICE PRESIDENT. In the event of the absence or illness of the President, the First Vice - President shall perform the duties of the President, and in the event of the absence or illness of both the President andi the First Vice - President, the Second Vice - President shall perform the duties of the President. The Vice - President shall, so far as possible, cooperate with and assist the President. Section 8. TREASURER. The Treasurer, in addition to the other duties prescribed by these Bylaws, shall review the accounting of all funds expected by the corporation and have the usual power incident to his office. Section 9. SECRETARY. The Secretary shall keep the minutes of the meetings of the Board of Directors and of the commdttees as set forth in Article III, Section 15. The Secretary shall, so far as possible, take charge of such correspondence as the President may refer to him. ARTICLE V. Staff, Section 1. The Board of Directors shall select an Executive Director to serve at the pleasure of the Board of Directors and at such compensation as the Board of Directors shall fix. Section 2. The Executive Director shall have general responsi- bility for all activities of the corporation, and may attend all meetings of all committees, but shall have no vote thereon. Section 3. The Executive Director may present to the Board of Directors or any of its committees, any matter affecting the policies or activities of the corporation. ARTICLE VI, Other Provisions Section 1. CONSTRUCTION AND DEFINITIONS. Unless the context otherwise requires, the general provisions, rules of construction and definitions conta ined in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these Bylaws. Section 2. AmENDHENTS. These Bylaws may be amended or repealed by the approval of a majority of a quorum of the Board. ARTICLE VII. Corporate Seal The Board of Directors shall adopt a suitable corporate seal containing the name of the corporation, the date of its incorporation, and the word "California ". ARTICLE VIII. Fiscal Year The fiscal year of this corporation shall begin on the first day of July in each yaar. Revised March 28, 1980 7. 1W f k 1 :1 �1 OFFICE OF THE SECRETARY OF STATE �A IN certification 1, MARCH TONG EU, Secretary of State of the State 0 f California, hereby certify: That the anncxed transcript was prepared by and in this ()Ince froji- which it purports to be a the record on file, of W1 ic correct. and that- it is It-Lil, true a n d- IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this 17- 'OCT 22 1979 Secretary of State 1 t ¢,, i -rt X .�•�-.','....- i:.. :`,"r -.e-Y i ,•e f ;52++ r .r t.�4� !i •'� g i'dt< I . 1tf i krh- s• 4:.! i 5 �;�y ^„[" n,{fG t ..,r{��rt��s.�r, ,+r1.` "?�'r �* y.•?,r� ��`i �,:to('�a'-47i s�� Ep, ` , ,� �4, �II . -7i^' "� .7 - ..'.r';'.` r�{.?�wt+,t+..0 `� �til .iLS..�s,,., «t'_i�.$1,.:.fa� K +� � i$„ ., r r •.inS�- :�rly'u�'. •I V �• t� It. z r t ,.'t t d o -., � 5'Y _ p'[') }� •��g �/�E}RPORATION j 11\ 1IG.i.L�J of �,7 1 tTV 4� A•e frS7F-0of �.11.I s.7jp �.. 4 4. k'^,�i aF MAY 1 � 1952 � sE�vzcE or Mormclva F.tSILY dr. Mi, TBESE PRESENTS % ,:- r.OSi I.IL ific P BY _°.,r"Sr � . val un Arily Co , WO, tide erat ncd,'Bo hereby i Ti_a t t 8 , , = r. t�ts3o late. o- zr�olve� together .far th p 'p fcaning a non- 0: r' , Zr tion _ $, `. thvGOn;er�2 Non - Profit :Corporation' profi,.. coy. �,„_ ,_ f rnixs j and t tho , S to to of, C WE UO F3aEHY CERT `x t e . � is FAMILY SEFtFTGE �' -- - ttieR rpora Lion -- ,tyr e r=6 Otl co F , I'OI'IROV rJO which the s The pe c if is PT ur se s or r S ire f orraed are Corporatian - f �aholeQO� 1 ent 0 r ar a far,, ly life, partieezlar� 3T bJ' the ofiering , 4 icy s x rt case1 WOrk service .r � ' c &nd a no=—,, s o ride �= (2) To restore � �depff individuals by disadvtsn.te ed e.nd Iramilies, life) fined counsel`a. advice and by ;} ,,� otferLng them tra `t f 5, it difSicti7 roblems bear on tY3o ,,iea and p b2 wing to o he C, �rsity. r t .. i all of the aocial : {� a financial aid -;to disadvantaged rendex , in. = tampo�'Y" diatre ®a �r and ; individuals fa.milie s _ rTs H, ,. } an oti:.ar ' furn.iahed b3' y.. i `= - Who such aid cannot' otherwize . } s: 4 g�;enny, goverT=Ontal in the, cOrr= itys8. ProBr ;n j< 'h take .psrt `to s eek,n counsel with ; ,,. for social bettar�n , ,I. _ t abuses; ire society } other agenC1051 i t0 lean ®n{ N�g�t��yY; a • I {,., tGi@ dell } vhich are cazca8l' :& s a bei ng Of' {i to ".,�,�Zt ,... "., , "' � ! 1. �',, r. —t 41 , 1c% L 'z;;.:1VW, Y1.1 all T-, as It el poll 0, Sy M, J - rA. Mop;, WIN; the, 511, 2 Qff j wc"Q� 14- 1 sot ES )rmd' ar It n' iz KIM .tiloworpozslb eq, rforz, op, aid, PC if A TITO 41, 'Pal b1i 01 1 Q! j WAS=, Land, t Or,= C? inAdants -nrii 6f.�; VWA 41^"th 1 cc" cors 01> 1 � � 1 'y , 13. 1�0,re inbll ol purpp53 i t. f err 9 US OF LIMITS PITA 'a 2) WO PAUND .1 Xv� 'to and Est tons jVC, proplTrol" qf �-M 'f or: aarrTil�19 it rW- . . . . . . . . . . . . e n=6 tP 0 "Wo f and! j;g;gsryjzSd corpor6 t. "- tic ri JAU - S tS. • auant tp thniq6 A o t. k 4. SAS, A Q, rnia ., i W WNW. :Of °Cajjfornis Wro tile, 5 tA . 1 OUR 55 0 C on jiajaz or bL(5 M� , 06 A> -, ;A I I* -!yi- , t mYt ounty _V ns and',,eAdregess Of n I tion.-. U:Jitij the ThO3. ran!! -2 —7-7 -7 toj?s of ! goo ', a BPPD 0, 1 v Sis . 0 1 11,14 1, dirse 10 Int1d taAct'"I f 011ave a�i :worms Moir TUOUG �Q I SAO t. Now 187 - �' �Cal,' f r 7 roe Elizabs t 0 v D�ivu _v man IgA, Iro Is, �aT r f Awn OF ot AWN.; r� 1 -lin 210 ornia ", W- - - . Calif Fhb ef Q N o 04. INN t v 4 tamla Rann f r"tv I u 4A ASK" 1 11 1.- i i `' {sr.' `•�t � '.l 1 i t T• .1 f � t ei 1 li. t 4 - 1 1 . S ' .. 4 - 1�6Z 11rondl,ar<? ,f _Eleanor D=ady I on California. Duarte, w w rr 239 t r. 94 6 N. Colorado Blvd„ , ,.. •. . .. { Ruth - -Y KoZsa h { „4ir Monrovia, Cnii1'orr:ia t { k :r c c .339 Prospect Ave R Ruth R. Kr' Monrovia, California 7y � R �7 C q C Ito s t Lemon vivo , : :.'. +- f C Clifford A. Mclay"' r M , Monrovia : �T• ,.Eaa t Lemon Avc ;' � Jn na t Munro Monrovia, Cal ar ,746 Fast Lima Ave., lielvin A. Monrovia,., California ;. ✓ t ; t ' _ l�� north 5th Ave r# rant Pe tersen 4 Calif ia G �i nro�ria;, or C AZT ®ra . Romney { ,� i �` pest Lemon Ave A I 1' n Morovia, California ; 328•:�ioath ©r H ©ighta Ct., . Wilma L', ShEj Zton „ ' j `;: , Monrovia, Californie. N.' Alta via ta, , a s : E . a . • Simonds ; Ionrovia, California s` ,Nq;1 .e ( 429 East Cypreos 7l tr_!l t J A. Bertha 5mitht;kf "' Monrovia, California 6 ; r- ?26•' Grand: Ave Clifford E. Bede r _ Monso4ie•, California. - ` : Sx 357 Yf lower Aco turgeon John'A. H. Monrovia, California `� t t 845 Royal Oaks Driac�, R'Faul' E Thomas Monrovia, California . r „r,f• ..y.r. _^i-ors Of 'thi° corporation ray ' M� sIX Tha number', ot- r }.. '4 the' Mem�ra of this cor- .� BSI I, v duI 'a.dopted b 4n tre chanS d by.s By- y t ,.,.t pormtion.. . the rY�L` members a.ni thQir gvrzllficytions, ,.7.L�T Lt�lll i i Ir.l L.: 1'I; (? pr O7~ i Y m6 mbe r23h � ' the different ^leases ofd i�> i any, and th > r L =1c'. I ,� {r`r 5i' =t• t e yF ,. t i {>S t•'t X. <{ � I ct't J tt : q n. r .. . M� sIX Tha number', ot- r }.. '4 the' Mem�ra of this cor- .� BSI I, v duI 'a.dopted b 4n tre chanS d by.s By- y t ,.,.t pormtion.. . the rY�L` members a.ni thQir gvrzllficytions, ,.7.L�T Lt�lll i i Ir.l L.: 1'I; (? pr O7~ i Y m6 mbe r23h � ' the different ^leases ofd i�> i any, and th > r L =1c'. I ,� {r`r 5i' =t• t e yF ,. t i {>S t•'t X. <{ � I ct't J tt : q n. r .. . s r - "` i ?,t t ,t f 71 t'�.:Y•h `1,,. L'i,l'.i� if;y :M, ..7' <q.,� ,..;,fir �a Ll t ., r� 'I.I _.Q.c,.a sJ�...' .r..�.t•'r f t !. r. 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"• , xt j' j . , `.',:.. t � ,' .. , t �t,t �: .• : ,•, � i }tE�rj � t OFi L05 AHtELES, ,:I 1 t ; �,!. , GOUtIirY ,f (•,, ; boforo Tnv • H©lene V. %J I'd lt4th ctaq, a' tAp?'il, r ;1952, }t . r'z B''A ej r' aril or tht :County! "pt Lo n8 Public ' in t f�,; ;, 4. ; • " ;::, k`r•5;• Iibrris, Notary ,i , x` '.:' ; a`ion end r t{ k "r '; rQSiding';th�r ®in du1.y crsmmis ed r. �_, C'lifOrnia, n,, S t LO • of t ` a'ra, {3yboe, ' L ' t zlizabeth S -m ,rsonally!appearedt: jabs rC 1` p Co `Bo Rane Draper, Eleanor f ughl�.n, n. P „Cos tollo•”, Katherinel�rt�� {'�,.k t: f,. I::; ".'.,•r,; b1cG mint E krame �,`rCor° ' qdt {' Brzld 3;' Morton'.T gelsay,= �vtR• y 1ionol - !! p terson `Alma're A,' Romney, itihua / 1 { I CLii�ford A'. PicKay, .,Qrcint :1 • .t.... ._ +' :spoer, and sr� ' : Simonds A,'fBerthA , fa 3t�olton�.: J, sitnon* , tYx3` persons 'Whose namOs ' ` } � t: t 4 bQii Surgon o; Jo ivzA ;' , ?�� k '.and ,vho acknowledged. to �tith�,n I rt trumenty . K are sub3cribod to. th e i �} :�,..•,.i;..,ti{ 51tt,jl a ix t ,r f a a that th'oy exact�ted tther'BTne,•i�kt'xjit�s , } r Tae � ty Ala 8 nd Y.: 1 �nprZ' `hOra to,, ,sst'MY, hand In Witneess Why1�a ff' �' 1• .'J., f.,,•yr. i..t ,> ,'J, t 1t certificate S'it�zt:�bovo. =rts. El s0a1 the d-f3p a{�d ye°s'.tin h� 8 ,• official xr , gtti;Jt > /P 4ji f( Ir r ',,���i . " ' ..urittQn. � _•' L� :tt¢, � ,� ' L'` n S, '� ,• f :; ' ,'t } t }S - •HX' ,� t i' YY / ' .,� ),'� J }l 7_a.4:2. ry1!u t�n an or 9a Q County erTd stn. te t t ��'r fir, ,. ' I il is 1 �i.i8.�. Aus C! tf h r. t r." [or= Sion, � t,,, ,kri F };;., • I ° �n � !} ". x} t t r t t x t 1' J s. r' t � � s 1't' ,,r ! 1 , `l ! { � (, 1�( f i �� � � t �, _. t �r , 5� `NC' r � % , — t 1 � 1 y• 14]]iV!! i i s T It r �'�;/}'}'•`''�Y' r5 ^tr� �� {' 4 rj'xi` i �:3: "fix (J '' r 1 2 s, �f` 't"'7 1. (:- n1i j' r t„ rt' 4 '�•.J;�yrt�lii 'r4� icr n� t•�o •ii�l:� / I ' i ! r s •74-: l ,%..fr .i' :, {:1 7r, r t' - r } 4'4T 1 ��+? •� .:i _ 4 ti r �,EI ti *,. •[.�� � a)tn''r- 5.s,.s'rF'•� jr1 ,{ r 'f rlrr. 6. <<f IE{ ' f K- ti!- i .�f':: ,, 1 { }S� •t_ 1 {i0:f.'t'd �'t� -j 'i%'t5�r nflL t sl '`�l .ti; :, �,. , �,:�.;t� t '1 � e`' fv tr;`,I7;,k.....1 { � T+�T•1 +t {: , . , , ,.}- CL I'iaFi'� O ' -Los. AY,:OM : i1r y52, Y ore'tt�c ® -Rrolw V. 1lo�yr�s, on I *( i7 ti1� d � .a A {e1�� 8tAta d tctsryu�ia'iti..a for the Co#�E� df I.b3 tin :. r. 1. p 0a ips ions' arx1.- gaorn, � r�son -s ap ?ared `11"th " r� a td ire; th z^ in) u1 to tad, to ba tna pas" 0i `r' Kalr a f h nz F' 3 tt1 8. Thcrna q, ,icnat�n :.. . ' Y ' are auti e�,i r1 f.o t`10 wiLhir► 1 in$trumontt, and �tho acicntrdl,ed;$d tb ' I%} tho y 0 1-c cutOa thO "J =. a. IIf3t!tIl i2&tKi- and offic ic3l Y Sn.Witne -3 s Vila0reOf.,''.Z hype 2ies'9untd Y , �'� al the cjey and .year in thie cart ifi ea t R .1 r' U 0 n LI Yax' ESCi ar` y u'LLd stat 1195b vM`V Cq nicaiin expires :Aug STA2°:3. Or Ctj1 111A, S lY COUNTY 0F., .u'•ELES f: ' , �,..• i ' , � s; L4 S A2.1 On this 18th •da of..A.pril, ,1952 1.jfare'me, Helene' i, , State `oP California, 'Y , L-1 az� £or the ('ounty=:of S,on Angeles, Notary.Publ�c $ oared ..v1 in lt"o o>?rmissionedr and sworn,rsonaliy p residir � tl }ar�in, •"' subscri� °d 'to the ,rr4 Lv:. .the Ye •son, ¢ L 1 ,_ whdse na }.:I�.own t1� ,t F { xlthin it trumant and Kho- ac:knoxledged 'to' me that`;he Xeduteci. the arm r �, - arzi official r . set m h4nd i W3 LnoOtt Xhereoi' Z havo `.hsunto' Y In J' t' and yocr irr this' cbrtificata *irs 7 s ©aZ the daY 4 -teary c in a' or said County:and. State' y; Co mission' Expires Aug.2,1953. r " STAI` OP` CAL7FQ1Z.�%IA, S _ COUfTiY O� LOS AFiGEI.E , fa ne, '1#e7.ene:v for: °is,SZ, On this 213 t day' of April;' 19521.p' re } Public in un i Por the ' County of Los An8 ele$, State of � California, i3atnr, t ({ s r $ e rsonally "aPbe = t . duly cG=.igpionezd and shorn, Fes.; e d T•� V ,.... n x- csid�rg �he�oint. p ubsarib�3 to the violin y nQ m to t pe whosye iisme i� , r z . Munro , �r t a t� the raon !r } A f e io tom, ihat'sha executed`tbe eat a kszoxledg d + in5ty 3ni, R:�.`y XCiQ r ^ tinsi official t l z havQ �1 #rCilntO het* ha nd , w ik Wl' `nJ33 �IT2flr'Qf c nd .Y!5 EL r in this certific}a first abovo vritton �' y Co y end to f tLilt ' a tfi 2`1953`-`. cpirvs A 1 , f f . 1 lr s it .,�q,.t, I f.�.... �. �� t `f.'• 5 xC:`i Y't tr. ii$ tv TI-11-0 00 04 0C� a CDITIFICATE OF AfMID11 E711 OF._Ai?TICL33 OF IFiCORPOttATIOH OF 1st., FAl9ILY 3F -RVICS OF �0PROVZA iF ra;V t, '....�......r' E' . IIpEOC), The underaignad, soh C.`:(aldea `as�d. Shesila xi. _ �t: Y,. > do hereby that they �r , regp°'etiv�ly, and > have b4den at , " P elected `and :actin rcaid nt rill ticnsa her6in mentioned,, the Oily'' ; 8 �)_ California cor a�cretary of .FAMILY SREVICS ' potation, and further that Ons: ng: of. %, ,board. %,board. of directors At a regular. meeti hsld'tst.,lta:,principal office for the of said "orpora tion duly 'k tiran^actibn of business at nonrovia,'Califarnia, at.3:3O o'clock yk, nt «hich meating: there W30 or,+-,, day of ,Tuna. !1961,;6 cvv.. r ., ti " ,ai',the'. c.. ember s or aid quorum nca preseat 'and acting a .. Ft board, the "following reaolutions were duly adopted: 'the board of ditectors of WFEREA it iB deemed by this corpozektiOn to be to Its boat interests and to the beat 3: inter ©ohs or eta rombers that its. articles of incorporation be amended by adding there to,'; Art icl�e EIGHTH to read as f011Owc: � „ F : Ho part °ot, the'nat earningsof then cor- .% E_CitiTii porn ohs a li inur1e ' to `the : benefit •of any private r� -^ - der thIreof, or to:`any other` indlvidLal.: In .the cs��ont .f of dissolution the'asavta`_of the corporation will bi tranafcrrad to a'. furd,,'f�'iindation.or corporation .: organierr3 and ap�+rata.$ ex for charitable pur- and in the, evAtt of distribution;. `the di ®tritut�o ahcsll 'oz 'acs+ .exempt'fr9 a',Fadera1;. inComm .tam "liability, RESOLVED pi)i�1FiF.it that "the board of dircctara of this corporation hereby edopts and ;approves said ararsnd nt 'of its f, ,? articles Of incorpoPBticn. Y r, .. RESOL%TD FiJRT2 i that the and the secretary, ; rized and 4 of thits corporation be g- nd'they•happrovraleofutj)e foregoing �y directed to procure adoption:,4Lnd'aPD uorur� of'tho csaWbarg a:nd^eat by the oohs of.t�o- thirds of 4. of ; this co ration, and. the 'to sign and == ;verify by th;th oaths aid to .file a certificate in the` forte and s^an ear s resquirod by Section 3672 °of the "'California= Corporrstiana Codo= znd..;a21 `things' necessary' to, effect _ and in general to`do any ; 5 -, saki a�and [F::t 'Sn' aceordance :'wigh .�a2d Section' �67�, j e tiss� of , k<ss scnLrs of said car - Tuo: kt`a .special ;dffied for thei trup� action:; potstivn'duly held at-J".31 id'pYit�clpalJ f j��e " #�y�,.t7 ,.� a..,s ?w`.c �4 �.'% �= �b` s» �'` ��' ^""`iL..3a..- +mai- t— s.•.'1-s'� ���N - +q {.�-s �Xt � {t�'' is 5. a" t � 5 ry_ { S 1 1 o f .Augt,t t, ; 1961, the C bu'sir3es,, at 7Y3 p• on the 7th day, fo rssolution was duly Adoptedt ". E oration IIES,g, the board of directors of this Ofpun� r at a rs �zl€cr rcating duly held on t }ie ,.2Eth day 1 t a at tna, principal' o,ffic�= of'thi� corporati�ob ®reffiolutin�s at r1onvOvia , raliforni&, adopted tnd mpproved '. ai,,caid, band M91 csndm€snt of'ths artioles atrio af.this sorpordtion amending said Article II1(3iiiH to .readEg f�lloezb: y. x "ElfiiTI12 . ?io gars vi c.:th?3 netr err ir�ge of tho coy rivato �,ara�zuc�'shall . inura' to•`th�thar$indi ®idual.p I;� the.. rc�mbar thereof,' or'.tro ;'any,; • event �f diasolutio[ilthe "aasatsfOf ationrorrcorpora- ra ill be tran5f0rr0d `.ta: a'` fund, ' for charitable tion orgonixed and opgratad oxcluaivbut the din } purpoaers. and in the event, of distribution, tributes byall :be:'drsa. ®xcscpt from Federal incomo tax t liabili9." t: oing amend p be 2'IOtd, TF;�iti*Ciw, iIm 'u40LVED that the foreg roved by the srfmbara of m nt of the articles of incor�pbr^tion-of this corpar: d cn L_ <., oAn ,tod;and app _ tid the € ctp_' � Fib reb y ' s c _��; thin corporation and that. said :articles oa a3rsded by add�ssg thereto llrticle EIGHTH to ;read T¢� herein .fact, forth. Three° TY e, fcragoin�E andmr�t was adopted and approved tal :vo id mcmbcrn r'• `rsactia.g by th@ to�+g . ' of 73 members.. at sa oi�'.said corporat on of usQmbQrm The total:, number,,. Pours rs such. ' an 'on conaerit Co the. adoption of: a to vote or t` a quorua cent, Jot °22 members con -tote ear. is. 210, of trhich ten. p t, this x :r1 ed have executed WI"TIIESS' id��ER F, thb ,undersign 11, • 9f0 :v this day of A ugust, certificate of argspdment f // � is l.. a. s j ��f... �• am( y ary cc o an QdY of r4onrov1.5 3 ` ' 6 f'sFCi`c � SNry _ QCr$ �r�' Or i`affim/i of Kv i Z. �} ':i ' +( iF lt_ t �•` ( �� t �i `� ,�`�'� ��l �� ..', .!1F -��1�Y:�W]�t 1.eY4, '1, r" "GI+ 'i€ . �.. �i tl }I�: t t, �;'' , ', ' '� V2 V! jr 1,1. f' j 7; d, T F. OF Cn l t to riFs -9 COMITY OF d ul Y 'b InS Th, zpn Aq! C mlde13 and,� he ilrt m -john and depo �Ae a., r/he for 11 JJII Ii e nc d wa :tia6.: all an e n."j. J. t ident. Of Tha t13;1. o r�z! Aint n dmc "the c I 0 in 9 L I I c �e r t; J c, is t 10 jo re e; 0 t jo n;:� Vc' 11 16� '�orp lirorn ra tion -7�" Ca f said •t all 9 a ry i c n FamilY,I.. 4 ned, and e '0' ,h� hni:"raad )68,j 1"'Is mentko -a t ion ItIlk t Cr4tary t IM0 13, true t M* therein, ma are tr d M id, ccrtificnttl an L t'ithe-�Rignaturem purporting • tha and C) rjojl,dF,7, '. . 11 r - there- to dent and f salo�i j P n n I; u,r a M, 0 :. .. to be tile _Y r., and lsr_cre�aryp d,,'- 4-e i5 ide n Y*. t. gems signaturep,%o, al.e the ge n ren Pactive.1y., b to i-be ore,'-!, 0. 1 }Ft Subneribed: find [51qc rn., us -A this da ug MCI r 0 r le , Rio n cl n S tAL tv, a Lo n Angeles,, Yi {i County or 5 or California j im Wit ` tI thAt California Cox Of or he incip-1 "Off Ica or its r IA it 29 nd ac pr 0 ti times iont f 01-10 rs. of j said tha, td of directors bb a and that Its F-Of' thin rem iding to words* 2 Article t: ion nE of coc eirtion follow 2, Tlin All 111 0 f f directors Jon her an e MV Zk.�P, 4.) J: 7p A "'L't (It j U M Voti jn' o L f iV - Drn .; cc�rP, Irtl � vt' 0 thrl a7l �.Iii r c M�nna r� 3, `1 D r 4the ttl* !17 3 0 1 I."( t -1-d 12L t� Inaid. oil 'au,ly ho jr 6f tiuly. f W 1 3 0 It. oil wag a Ilawing, V tile f 0 f I E3 CC r 30. th -ly tho, 1 -1 d on lie h,3 --Eh im ccr7 i I off CQ, c V t' thin r�lgulnr r p forn. I �an amend t(,.Tl a It Vor t�sn -boarc. or,n f id A pc)rntion I lu It on bY rOOb ElOn '0 f tl"s , I n�96 rtes of . cl j_,e s Mn WordS j por, 1JUL- It tj.Cn th f jjOWi_ng 0i 13 cOrF ,,ration f tile op�rtv Mna Px: ous nnd n F3 to religi Tho nra, Irrevocabl-y :dedi'�At, hospi-tnble PlIr c rincl scientifi'' 214.01 of in 'ode bf califo- IJ Van 0 3 tion .:c Taxa entic F9v as t:c) the d read be zirtinncle r t ic zind Hint P, �1141?1 nctr'I Of I;; 7q, Vint P,11 ITA EV foregoing — , :., I il It I Gor'VED the of this�! �j tion V(DIT Incotpora -Ar 8,ndopt �cd and' _11A % t of the ..licrOY.' i -that a M'j ti dn'_S 11 Y: n t i a I I an(3 be and the corporaLi tills �Corpo McMb s r E; 0 f -Ar y thni ling' �llonrctO bc nn1?Tldcjcj,,by��ftd.c f6rth.. ad!, as; herein To'i -rj.G1U11 nnd Artic] 7-, ed', and c a ;approv �ndmoA Was' adoPt going hm� T hro 13 1 ii f a re '.I I - — , , . 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"��.: >,.,7. JJ 1 d'. 5 1r• I� Y.} t 'L l', j.jrf. .,f '-2} } .�`';. 3 i� , i4 l ,i; ,. , L.; � ,l : {•� C �- t't !.1 '•.',' t'IA� •: f' It ir��:.f i'_l.'} „7 +rr�l %,}:'ji�¢yy)!7 )' f`t¢'iF ..•�irl( 1, ;�r�$p* r` -+ f?j`�}f�r�. t ?I '' ir7 T7, .,- -r-. • .+,•.' ,..�' `'�'i t � 1 4,.1: � °, :t�,I,�S�xri:lf}P,ti4,'�11 l`;'fl',�1 �t ':2.7L1F!}'ilt�ii�lf� }f,fit.4v .S. ,t.�;`iJrF1't!'r�tjY�4f'-'i :'ir�U;:�f :7,:a:.``1,,�`Y :j�l:l �;•: Jf`S:"'��J. T•It�t ✓ •f . .L'.h L•�..;ti1r.. i'.d r .. t t• ACC )MY CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD(YYYY) 11/13/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS (:ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ;ELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: 626 332 -2258 Fax: 626 339 -9921 LILLIAN ROMERO GOMEZ BAKER ROMERO & ASSOCIATES INSURANCE BROKERS INC. 750 TERRADO PLAZA SUITE 238 CONTACT Baker Romero & Associates insurance Brokers, Inc. NAME: AIO No Ext: 626 332 -2258 a No: (626) 339 -9921 E -MAIL ,N,NW,bakerromero.com ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL# COVINA CA 91723 INSURERA : Great American Insurance Companies 16691 Agency Lic#: OG22790 INSURED SANTA AANTA FAMILY SERVICES INSURER B wsURERC 605 S. MYRTLE AVE MONROVIA CA 91016 INSURER D: INSURER E $ 100'000 MED. EXP (Any one person) INSURER F X1 PROFESSIONAL LIABILITY COVERAGES CERTIFICATE NUMBER: 9921 REVISION NUMBER: 1 THIS IS TO CERTIFY THAT THE POLICIES OF !NSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDT INSR SUBR WVD POLICY NUMBER POLICY EFF MM /DDIYYYY POLICY EXP MMIDD/YYYY LIMITS A GENERAL LIABILITY PAC7575140 11/10/12 11/10113 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE IAI OCCUR DAMAGE TO RENTED PREMISES (Ea occurence) $ 100'000 MED. EXP (Any one person) $ 5,000 X1 PROFESSIONAL LIABILITY PERSONAL & ADV INJURY $ 1,000,000 X ABUSE /MOLESTATION GENERAL AGGREGATE $ 3,000,000 GEN'L AGGREGATE LIMIT APPLIES PER UCTS - COMP /OP AGG $ 1,000,000 1 POLICY 1— 1 PRO LOC EC F-1 $ AUTOMOBILE LIABILITY 1 1 CAP7J 7 514 i 1 1/ l 0112 11J1 i169.°§ COMBINED SINGLE LIMIT (Eaaccldent) $ 1,000,000 X X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS HIRED AUTOS X NON -OWNED AUTOS BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE (per accident) $ A UMBRELLA LIAR X OCCUR UMB8049268 11/10/12 11/10113 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 EXCESS LAB CLAIMS -MADE DED I X RETENTION $ 10,000,000 ABUSE $ INCLUDED WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNER/EXECUTIVE YIN OFFICER/MEMBER EXCLUDED? (Mandatory in NH) NIA WC STATU- OTH TORYLIMITS ER $ E.L. EACH ACCIDENT $ E.L. DISEASE -EA EMPLOYEE -- $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT °- $ DESCRIPTION OF OPERATIONS ( LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) SEE SUPPLEMENTAL CERTIFICATE INFORMATION GER I iFICA to HOLDER CANCELLATION COUNTY OF LOS ANGELES COMMUNITY AND SENIOR SERVICES 3175 W 6TH ST., ROOM 205 .OS ANGELES, CA 90020 Attention: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Lillian Romero Gomez ALURU z5 (ZU1U /Ub) U 1988 -2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 111 SUPPLEMENT TO CERTIFICATE OF LIABILITY INS # 9921 NOV DATE 13 DESCRIPTION OF OPERATIONS, LOCATIONS, VEHICLES CERTIFICATE HOLDER NAMED AS ADDITIONAL INSURED - FUNDING SOURCE - CONTRACT - ICM -AB 764 - 40133; SUPPORATIVE SERVICES 1014 -20; FCSP- 0913 -010; FCSP -GP- 0913 -010; DV CALWORKS; DV GR FIDELITY BOND -POLICY #CCP0026390 POLICY TERM 2 -8 -12 TO 2 -8 -13 EMPLOYEE THEFT - $500,000 FORGERY OR ALTERATION - $500,000 INSIDE ROBBERY, BURGLARY, THEFT, DISAPPEARANCE OR DESTRUCTION - $500,000 COMPUTER FRAUD - $500,000 TOTAL ABUSE LIMITS $2M /$2M rr Certificate # 9921 U. S. TREASURY DEE'/\RTMENT - t. iNTERNAL ilEVEMIC SERVICEC0[,,jItfJ11CJi'1 . of ;inlCi DMEC7nrt I r, o, nox 231 I1TE; AttrE[.ES 63, C-ALIFOriN1A Soptc:rnhsr f3, 1961 lei neT�r 11 'TO "1 i' CCAP (4 1 Dolt 61-21,5_'E0 (ramify Sarvico of Monrovia 139 I?mat Lima Avonuv lfonroYial CaJJLforni& Genticment 1`clttt' :(lzllIic:uitiii fot' cxc nil)tfoti fio,ir Fuclor:il inc:ostic• tax tuttic:r [Irc. provitrions of .scC- tion 501(.1) of t.hc intc)'11:11 ltt:vt•tluc Code of i954, :is :ui Org.11117.ntion dcscribu.'d,hv.ncc- titur SfII(c) ( 3 ) )f tlu: C:ntic, has hec:n cnnsicic:rccl. it ic: tht. cletc rill inatinrt of this office, I n.:,(! l 11poll the cviclk�ncc pi,cscntcci, (11.11 you arc t Xc tnl)t [ rttturi ! c citsra! inc'nnrc. Inx in :ul tlrgntri ntion :test :t il)cc[ isi ::cctic)n `>t}i (c }( }} of tll �trrsr:ll I \l'VC'itttC t.tttl� "i�f�t);:(: ;1 "it i:c S1i6 wn 111.11 ycltt lrii'cirlt:ltrixccl itid tipc "rate t xritt::ivc:ly for charit-abla purpoa ®a. i \t t'urtlinl;Iy, y()u me )u1t rt•cluirctt tc) lilt: h1c:ontc• tax t'c•ttsin:; 11114- :41t you chv)l;c the t'n;it'ac:tcr' ()f yuttt' ot'l;:u)i:catiu)i tile• l)urp1:;cc, for whicli - you werc orh :1111z'-d. Or your tt)cthncl of opc:rai inn. -Any ::ut'it c'lwnjl cs ::houltl he rc•1)( )rtctl fill melliatcly to tits ahovc i)i:•trit :t I)irt:c'tt)r t)f 11)X•111-11 Itt•VC'ut1t., ill MdCr t11;)t tlu:ii ctfc•rt 111101) yc)ur czctiil)t titatu:: rutty bu Oct t•r111i1u•tl. You ar'c required, 1)owt:vc•r, it) file Ols 11)(01111-ttion return, Porn) 990A, ;ttisstsllly, with tlx: l�ii;tr.ict I)irt.ctisr of Intcriiri! Ili vt:ssut , 1cc� Innl, a; this cxc:n)l)tiou rctii.tlt):: It) effect. t ht :; fora) nr.,y he ohtailn•(l fr'on) flit: I)i : ;tric:t !)ircctor nrlct IA requil -ctl t(1 I)Q filed rut or he rorc: the fificcilill cic)y (if Ilse fifill innitth foilotVir)l; tl)c clo ::c of your ncCt)tsntinh lu:rit)cl. , I :liltu'e: to file: the rctluirud iniorr)latitm it•tt1111 or to otllt:rwit:c rot)ilily with thu I)rti- vi:;fou :; of i.uction 00: 11(a) c)f the: Cotlt..tncl rrl ;ttfation:: - .1pplic,1111t• tllc•rcto Ittny rrs :1111 It) tile• 1criuitl:ttiou of your L'XC li)t t;1:1111:. ni) tltc: l ;t-ottttcl:: that yut) linvt• not cm.1llli::l)ctl that y1m me r)bla—['ving tit(- c•t)uclititm.:. w(puirrtlfortlic coililrruntlon of .1,r cxCillpt t:tnttls. Crlrrtrihutirnu; iwidt: to you art: ttt"'tlut'til)Ic• fly Ihc• tlonur't. Ill inililitrtlnt, thc_ir tnxablc nct ,nC0111 • u) tiu - iii:( "iinc_t - risitl tc) flit c xis nt- lir�tvi�ic Alin r:c Cl[u�i" 17(i�)( t[TC [1111 ntnf- firvcttttc (ic)cic: of 1954. r _... itcrltrc ta:t, 1€.l,ac:Jc:: ;, cic:virt :i, t1r is':crlr.fc t'::, to c)t' ft)t' )•our u:a: nt'c dt.- ducill)It: Ill t:ottt- l)ttth)l; the vnluc (If tile• nc•t e rt:itt elf :1 ttt-c•t'(tt•ut f(W t (:1.111 tc)x l)ttrlio: :e is 111 file Iii :r))i)t r ,ctrl to the extent cIk)rovitictl by c:('i boll" 'Ill)`(( 111111 2100 of Ill(' lt)tCrtint ltc:vc•nuc Cotic of 1954. t t:CF atr.vr.stsri 1 L , k FORM 25 1)�la 3 �.2et32� •����vt. �. t �f I, C_ ��/� c�— '��� -r���v � �t "cz�. �C�_ .. -``: :2:`''`._.; CID mar.. _ :�:,t.,.. p �,`.• . s�t'l RE: Excmpti on From Fr anchise Tax ' • It i� the - _' ;.;'� ° -_ == -� f•-`:+ - opinion of this is office, based upon the evlcience T � t ha vru a. e exempt 1. .. pre ,ar; ed, - Pz i rom Stag -f3 se -`tax under the provisions of.' erection 23701dof the Revenue and Taxation r T` are organized and opera fed e cede, as it is shogm that y ®i, xclu sively a s 'Accordingly, you vdll not be required to file franchise ta:r- returns : "'i1" ' V,I'_` unless you charge the character of :yt krhi ch you tircre or anized or your organization, the purposes should be re g s your method of operation. iAny such p p°scs change ported atus lately to tt,zs office in order that their effect'''f',c,:- f } upon your exempt status may be determined. Contributions made to You are deductible by the donor s at tiielr t3xablc net income in the manner and to the extent xrovided by-'.--' n 1 Y`� Sections 17325, 1731b 1731 p 7, and 2E21k of °Y the Revenue and . Taxation Code If the organization is not yet incorporated or has not • .. '. i � =�. yid r4:���. to do business in Caliiernia, this-approval will expire vrithintquallid unless incorporation q pp p { p atian or uglification is completed within such period.d�ys 1' :•tK'.tL' • Very try yours • • - . . J •' <iY -:.. ,�. FRANCHISE TAX BOARD John J. Campbell Executive Officer • � °•. t1i1 -•. cMi t*oA1-11"1, ua t :: -_::= •;;;S =f ou e IaH: aeb Associate Tax C..,.s X. f.. , � .` �r�• �`'� cc - Secre.ts of State Paul rY zte •,��.,,I � cc - Fussell STATE OF CALIFORNIA FRANCHISE TAX BOARD SACRAMENTO, CALIFORNIA 95867 November 20, 1985 In reply refer to 342:RTF:EO:BAF:zjs SANTA ANITA FAMILY SERVICE 143 E Foothill Blvd. Monrovia, CA 91016 Purpose Social Welfare 4C3 d e S e 0 t3 ii n. 23701± Form of Organization Corporation Accounting Period Ending: June 30 Organization Number : 0263201 This letter confirms your previous exemption from state franchise and income tax under the provisions of the Revenue and Taxation Code section indicated above. In confirming your exempt status, we have made no examination of your current activities. If the organization has changed its operation, character, or purpose since exemption was originally granted, that change must be reported immediately to 'this ffice. You are still required to file Form 199 (Exempt Organization Annual Information Return) or Form 199E (Exempt Organization Annual Information Statement) on or before the 15th day of the 5th month (4 1/2 months) after the close of your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax under Section 23731 of the Code. In this event, you are required to file Form 109 (Exempt Organization Business Income Tax Return) by the 15th day of the 5th month (4 1/2 months) after the close of your annual accounting period. Exempt Organization Unit Telephone (916) 355-0392 -TB 4205-ATS (REV. 10-81/5-85) 1-1-1 State of California Secretary of State CERTIFICATE OF STATUS ENTITY NAME: SANTA ANITA FAMILY SERVICE FILE NUMBER: 00263201 FORMATION DATE: 05/15/1952 TYPE: DOMESTIC NONPROFIT CORPORATION JURISDICTION: CALIFORNIA STATUS: ACTIVE (GOOD STANDING) I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: The records of this office indicate the entity is authorized to exercise all of its powers, rights and privileges in the State of California. No information is available from this office regarding the financial condition, business activities or 'practices of the entity. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of May 07, 2012. DEBRA BOWEN Secretary of State RKS NP-25 (REV 112007) State of California E -50088 ^� FILED '� Secretary of Mate In the office of the Secretary of Statement of Information State of the State of California (Domestic Nonprofit, Credit Union and Consumer Cooperative Corporations) App. _ 10 2012 Filing Fee $20.00. If amendment, see instructions. This Space For Filing Use only IMPORTANT - READ INSTRUCTIONS BEFORE COMPLETING THIS FORM 1. CORPORATE NAME CO263201 SANTA ANITA FAMILY SERVICE DEBORAH MARTINEZ 605 S. MYRTLE AVENUE MONROVIA CA 91016 Due Date: Complete Principal Office Address (Do not abbreviate the name of the city. Item 2 cannot be a P.O. Box.) 2. STREET ADDRESS OF PRINCIPAL OFFICE IN CALIFORNIA, IF ANY CITY STATE ZIP CODE 605 S. MYRTLE AVENUE MONROVIA CA 91016 3. MAILING ADDRESS OF THE CORPORATION, IF REQUIRED CITY STATE ZIP CODE DEBORAH MARTINEZ 605 S. MYRTLE AVENUE MONROVIA CA 91016 Names and Complete Addresses of the Following Officers (The corporation must list these three officers. A comparable title for the specific officer may be added; however, the preprinted titles on this form must not be altered.) 4. CHIEF EXECUTIVE OFFICER/ ADDRESS CITY STATE ZIP CODE FRED LOYA 605 S. MYRTLE AVENUE MONROVIA; CA 91016 5_ SECRETARY ADDRESS CITY STATE ZIP CODE WOTHY SCANLAN 1245 CARMEL COURT DUARTE CA 91010 S. CHIEF FINANCIAL OFFICER( ADDRESS CITY STATE ZIP CODE BOB PROCTOR 1986 MIDWICK DRIVE ALTADENA CA 91001 Agent for Service of Process (if the agent is an individual, the agent must reside in California and Item 8 must be completed with a California street address (a P.O. Box address is not acceptable). If the agent is another corporation, the agent must have on file with the California Secretary of State a certificate pursuant to California Corporations Code section 1505 and Item 8 must be left blank.) 7. NAME OF AGENT FOR SERVICE OF PROCESS FRED LOYA S. STREET ADDRESS OF AGENT FOR SERVICE OF PROCESS IN CALIFORNIA, IF AN INDIVIDUAL CITY STATE ZIP CODE 2675 BROKEN FEATHER LN DIAMOND BAR, CA 91765 Davis- Stiring Common Interest Development Act (California Civil Code section 1350, et seq.) 9. F Check here if the corporation is an association formed to manage common interest development under the Davis - Stirling Common interest Development Act and proceed to items 10, 11 and 12. NOTE: Corporations formed to manage a common interest development must also file a Statement by Common Interest Development Association (Form SI -CID) as required by California Civil Code section 1363.6. Please see instructions on the reverse side of this fort. 10. ADDRESS OF BUSINESS OR CORPORATE OFFICE OF THE ASSOCIATION, IF ANY CIT Y STATE ZIP CODE 11. FRONT STREET AND NEAREST CROSS STREET FOR THE PHYSICAL LOCATION OF THE COMMON INTEREST DEVELOPMENT 9 -DIGIT ZIP CODE (Complete if the business or corporate office is not on the site of the common interest development.) 12. NAME AND ADDRESS OF ASSOCIATION'S MANAGING AGENT, IF ANY CITY STATE ZIP CODE 'HE INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT. U4/10/2012 DEBORAH L. MARTINEZ ADMINISTRATIVE MGR. DATE TYPE OR PRINT NAME OF PERSON COMPLETING THE FORM TITLE SIGNATURE 1�1_1on (RFV 1012010) APPROVED BY SECRETARY OF STATE kD .- .D AUDITORS REPORT FINANCIAL STATEMENTS i t ,fi Statement of Financial Position 3 Statement of Activities 4 Statement of Functional Expenses 5 Statement of Cash Flom 6 Notes to Financial State 7-12 1�1��. tl r'tlp,i`t1t� t. !!i J; GOEHNER ACCOUNTANCY To the Governing Board Em INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of Santa Anita Family Service, Inc. (the Cirganization�, which comprise the statement of financiat position as of June 30, 2013. and the related statements of activities, functional expenses, and cash flows for the year then ended, and the related notes to the financial statements. 11 111111111111 IM III 11111110I 11!11I-�! Other Matters Our audit was conducted for the purpose Of forming an opmfort on the financial statements as a whoIie. A ---------------- Santa Anita Family Service,, Inc-'s internal control over fha reporting and com phance. 6xr��. March 26, 2014 Pasadena, Calffornia JUNE 30 > «;2 0 0 87,801 25,000 $ 1,091,427 SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 3Q, 2013 Temporarily Unrestricted restricted Total SUPPORT AND REVENUE Senior centers $ 1,006,840 $ $ 1,006,840 Pathways 39, w 39,046 Parents and Children in Transition 128,372 128,372 Family Support 121,200 • 121,200 Domestic Violence Calworks 228.7,66 • 228,766 Domestic Violence Calworks • GROW 27,679 • 27,579 School districts 17,945 17,945 Family Preservation 448,485 448,485 CSBG 181.722 181,722 City contracts 19,867 19,867 Other contracts and grants 7,633 7,633 Program fees 50,560 50,560 Donations 96,457 259 000 121,457 Gifts-In-kind income 147,175 - 147,175 Interest kxx3me 1,217 4,118 Rental income 4,1118 16.340 16,340 Miscellaneous income Total support and revenue 2,LA2 =2 �10 25,0D0 2;568.322 EXPENSES Program services 2,337,127 2,337,127 Management and general 373,977 373,977 Fundraising 339 990 33,990 Total expenses 2,745,094 2,745,094 CHANGE IN NET ASSETS (201,772) 25,000 (176,772) NET ASSETS AT BEGINNING OF YEAR 289,573 --.:- -- 269,573 NET ASSETS AT END OF YEAR $ 87,801, 25,000 $ 112, 1 11,111111111111111111111111111!1111111111 � I I I jqp� I I I �1!11 =�� -4- PERSONNELEXPENSES Salaries Payroll taxes and employee benefits FKTT�= � Program Management services and general Fundraising Total 1,454,8W $ 248,174 8,558 $ 1,711,541 110,573 18,862 650 130,085, 65,382 267,036 9,208 1&!1,626 168,399 28,727 991 198,117 - 37,332 14,955 52,267 38,607 5,810 173 44,590 60,537 10,327 356 71,220 25,075 2,180 - 27,255 22,228 25 - 22,253 35.756 5,674 688 42,118 3,303 1,008 2,643 6,954 2,423 621 3,168 6,212 - 1,096 - 1,096 4,141 900 1,166 6,207 24,746 - 24,746 98,18-1 - - 98,181 50,175 50,175 3,381 3,381 147,175 - 147,175 62,435 6,429 67,864 6,682 6,203 642 13,527 753,244 105,332 24,782 883,358 18,501 1,609 - 20,110 2,337,127 373,977 33,990 2,745,094 .5- CASH FLOWS FROM OPERATING ACTIVITIES CHANGE IN NET ASSETS (176,772) AC#us#nents to reconcile change in net assets to net cash used for operating activities: Depreciation expense 20,110 Anxwfted interes t expense 4 9,088 Changes in operating assets and liabilities: Contracts receivable 99,198 (25,000) Pledge receivable (1.164) Prepaid expenses 75,087 Accounts payable (2n Accrued expenses 19,825 CASH USED FOR OPERATING ACTIVITIES 82,930 CASH USED FOR INVESTING ACTIVIT IES 102,531 proceeds from sale of investments 3 Purchase of fixed assets JL ,77j CASH PROVIDED BY INVESTING ACTIVITIES 70,758 CASH FLOWS FROM FINANCING ACTIVITIES Borrowing from It of credit 50,000 (4,132) Payments on capital to (1 ° R principal payments on line of credit J25, principal payments on notes payable CASH PROVIDED BY FINANCING ACTIVITIES 19,825 NET INCREASE IN CASH 82,930 CASH AT BEGINNING OF YEAR 111,815 CASH AT END OF YEAR $ 194,745 y i W JUNE 30,2013 0 , : Irg"%tL#j Santa Anita Family Service, Inc. (the Organization), a nonprofit corporation, is organized to provide family counseling and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. Al Lq--1 k, 11 The financial statements of the Organization are prepared on the accrual basis of accounting in accordance with U.S. generally accepted accounting principles. A summary of significant accounting policies is described below. CASH Liquid assets having a maturity of three months or less are included as cash. FAIR VALUE MEASUREMENTS U.S. generally accepted accounting principles require that items recorded at fair market value be valued as level one, two or three, based on various inputs and methodologies as described below: Level 2 - -significant observ&-!'A-xaaMa1--M, unobservable inputs that are based on comparable market data .?"LEDGE RECEIVABLE Pledge receivable consist of promises to pay cash or cash equivalents in the future. At June 30, 2013, the Organization had a pledge receivable of $25,000- It is expected to be received within one year and is stated at the estimated realizable value. In accordance with U.S. generally accepted accounting principles, the pledge receivable is a level 3 classification measured on a nonrecurring basis. ALLOWANCE FOR DOUBTFUL ACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based on managemenrs experience, uncollectible receivables have been Immaterial. ROPERTY AND EQUIPMENT Property and equipment are reported at cost. Depreciation is recorded on a straight-line basis over estimated useful lives of 3 to 39 years. Maintenance and repairs are charged against revenue in the year expenses are incurred, and renewals and betterments greater than $1,000 are capitalized. -7- �120 kill 1 1-1 WWI EY I JUNE 30,2013 FZHZN� W, stwil ,',NCOME AND SUPPORT RECOGNITIOR The financial statements of the Organization have been prepared on the accrual basis of accounting. AD donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded as revenue upon receipt. Restricted donations received and expended during the year are recorded as unrestricted revenues. tum,"AT-* A' at fair market value when IF k, "11,71fl-kilrdl are BASIS OF ACCOUNTING In accordance YAM generally accepted accounting principles, Me Organization is required to re information regarding ft financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets. and permanently restricted net assets as described below- i Inresinclea, MrTUN- operations. purposes, or for use according to specc drfielablEIS. Or b091. permanenay restradf—W, MR-036'1 requiring that principal be invested in perpetuity and income be expended for unrestricted operating purposes- 7 MATES ZSTI unting The preparation of financial statements in conformity with U.S. generally accepted acco prbv*es requires that management make estimates and assumptions that affect certain reported amounts and disclosures. c..#l4y, actual results could differ from those estimatm FUNCTIONAL ALLOCATION OF EXPENSES v zed a The cost of providing the various program set ices and supporting activities of the Organi on h ve been kwWed in the statement of functional expenses. Accordingly, certain costs, such as depreciation and payroll, have been allocated among program and supporting activities. Land Building Building improvemen "If iiiiiiiiiiiiiiiliiliillillillil 11111 Jill 111111;11!�Illlip�'!� I! le IP 588,737 M, WZ7 A MMA, in aTITTLOD-m- JR-MULUM-77- &-wernmental entities, including furniture arid FrAtures, computers, and other equipment. These ass6ff were !included in expense in the applicable contract year. Lm�e m Total Current -rM Martin Business Bank, secured by office equipment; monthly principal and interest paVmMts 01 $737;teating interest at 8.68-4 per annum; maturing October 2017 $ 6,327 31,844 RTMTT�= � 2014 6,327 2015 6,899 2016, 7,522 2017 8,201 2018 2,895 31,844 JUNE 30, 2013 Puz of the Organization are pledged as collateral for the line of creCit. I ne outstanding Datance as UT jljyd J& 2G13 was $49,861. -"-,* psaamix-34 -10- Current Total Citizens Business Bar*, secured by Deed of Trust on property located at 603, 605 and 607 South Moe Avenue, Monrovia, Callibmia; monthly principal and interest payments of $3,470; balloon payment of $253,646 due at maturlW, bearing interest at a rate of 2.75% above the bank's prime rate of !Merest per annum; maturing September 2017 Fidelity Mortgage Lenders, --e cured by Deed of Trust on property located at 716 N. Citrus Avenue, Covina, California and 603, 605 and 607 South Myrde Avenue, Monrovia, California; monthly principal and interest payments of $4,061; bearing interest at a fixed rate of 10.75% per annum; maturing February 2029 9, 492. 359,143 368,635 $ 28,242 S I2,461 S 710, At June 30,2013, future maturities are as follows: 2014 $ 28,242 2015 30,773 2016 33,373 2017 36,207 2018 39,351 Thereafter 5428757 -10- nmth under leases that expire December 2014 and November 2016. 11 11 ill I �rj 1111 1111-1!, ! ill 11 MINIMUM ill OR I 1 11111, POPE 113 F ''! MLNERAL DEED 2n14 28,092 2015 26,930 2016 26,100 2017 23,900 2018 110 400 116,422 WF�Ir,'Zg�Hj A tI proceeds totaling,513,445, wracn are includeo M mtsceirarwius it S3013. been determined and is, therefore, earned on the books at no coSt Claim hNneral Deed rderest No loss contingency is expected; therefore, an accrual for a loss contingency has not been recorded. The Organization has established a tax-deferred annuity plan for qualified participants. Contributions to the plan are non-forieltable. The plan is a non-matching, deferred compensation arrangement whereby only Me employees contribute a portion of their salary to the plan. Minomiltuan rery 30,2013. This represents a concentration of credit risk. Yuring T, is YFA7TR577!-7JTM-Sj 77ZV' OrganizatloWs total revenue. SANTA ANITA FAMILY SERVICE, INC. WaQW44 "Al RIWJOWINW-4,11 GIFTS414-KIN• Gifts-in-kind consist of -professional services rendered related to govemmental contracts and are recorded at the estimated fair market values when the services are provided. Donated services revenue and related expenses for the year ended June 30, 2013 were $27,766. In accordance with U.S. generally accepted accounting principles, the donated services are a level 2 ckks-�Jfication measured on a nonrecurring basis. CAPITAL LEASE During the yew ended June 30,2013, the Organization entered into a capital Wsa for office iW W se Oman e capt equip Mn't . t r-a!o $34 5,0976. T hee t—ot a I v abla; 7 -0 f #10- a S- set andd the f dta I anm u n t of t h a payable is irx*xIed in propeq and equipment, and capital lease, respectively (see CAPITAL LEASE). husb me ta rw�&mmm,74 the a of a for r s If member. Total purchases from the company during the year ended June 30, 2013 were $10,319, and Included in accounts payable at year end is $2,016 due to the company. [1117?v W fill" The Organization has evatuated subsequent events through March 26,2014, which is the date these financial statements were available to be issued. All subsequent events requiring recognon as of June 30,2013 have been incorporated Into these financial statements. -12- i � �: r r` ` ti�� � �;�i� F��- '`�i,� {��i1 r C i r a �fJ fi111��111 CV) Cl) cv ce 1- 0 cr) 04 O h r P- m cri 0 (D 0 C9 rl c> ui CI m cQ T- r pj cl D In 04 �- Cq Cc z tr IL Co ul 2 co 60 •- o o V a CO N cu as w CM o no} o eo 0 99Z Z > t��p� r�p� ZIR/i 6 i P L cc /�� LJ ca co (000 S I Z to 4-? tCA i$� to €3& tfs$ a s o 6Ca `sia °sdi 040 } ka m SA9 Ui Ui wi pm R Rpm Q3i m,s E49 6€ �5 ? LL L �.r CL _ �y or E >. L7? Cii t 0 a— .0 a. le e Fr Gf1 E z S$ _ _ O 0 � C) £.} 6ti V CL 0 0 or- 0 0) a a C A o 0 {, D i Q v}} 2 t� (( m �2S ,c.G i= 44 i E E Egn2 E E m 0 co £t} £3 � tip U- � 5� � .7 Q CL C3 IL <}}� 7• cc 0 a �fJ fi111��111 E; a � 3 t r: W l w LLI w z €: W ::) I- €o V) X es ti 6 z ,® 0 o w z z 0 L 0 -j C ui a Cll `q cn 0 4 LU LL w r CL E m ¢ CL E c ac°ca°'� C _ 0 CL 0 Lu 0 a. tt a. CL 3 t r: W l SANTA ANITA FAMILY SERVICE, INC. FOR THE YEAR ENDED JUNE 30,2013 NO-i - i « :£2«» ' I - -A-P Oragnization provided federal awards to RATtA Federal Amounts Provided Program Title 22#±N to Subreciplerd 93.556 $ 98,181 93.558 3,381 93.556 50,175 $ 151.737 M ? : ■ < * »< y r� » :.z> w � �. � a.: » a.: > . . .f:�� « \< >y \ \ \� . � % :� © \■ « \ \»- » # °. /\\ \ \\\\ ,\ » »�. .� raw w. »yc• ©.: n.© or other matters that are requireo to Standards. M t'R LRO Santa Anita Family Service, IM's iresponse to the findings idenfified in our aWit is descrted in the R%,V --Service-ft,�-response was not subjected to the auditing procedures applied in the atxw of the financial statements and, aecordingly, we express no Opinion On JI. Mr. in accorlance, win E-777MM I AUEOUTFS 5" a- re+j th, .V,4 cm-n-fianc-e.. Accordi WMmtink,-Vjon is not stxtable for any other purpose. March 26, 2014 Pasadena, California gw Zlm= Wwrd"15�- Monrovia, California MM111111111! 1111111111111!1111111!! 1111111111, P I III I I I I I I I �i I 11111=�� We have audited Santa Anita Family Service, Inc,,sc requirements described in Itie CUB Cxcuiar A- 133 COOPI,2nce SuPOW"e-N tPat could have a direel and material effect on each of Santa And Family Semce, Imis, major federal programs, for the year ended June 30. 2013, Santa Anita Faff* Service, IFI major federal Prograrris are identifiedin ttv, summary of auddorS reSuft SeCtion of the �cccornpanying schedutee of finditVs and questMed COSU-5. We believe that our audd provides a r le basiS for Our opinion an comptiance for each, MAW �r Santa Anda Family federal program. However, our audit does not Provide a kigal deterwn''nat'On 01 Service, Inc.'s cap e. In our opinion- Santa Anda FamdY SarV4Qa, ° ac, ccmPlle� in all mate"'W respee-Is' with the typa$ 01 compliance requirements r4-5Fr--d 10 abOvO that could have a direct arid Mtaterwaf effect or sacfT Of U major federal programs fear year ended June 30. 7011 Management of Santa Anita Family Service, inc, is responsible for establishing and Maintaining effective internal control over compliance with the types of compliance Trequtraments referred to above. In planning and performing our audit of compliance, we considered Santa Anita Farnify M j a i i �W) VU� March 26, 2014 Pasadena, California m SANTA ANITA FAMILY SERVICE, INC. 1. The Independent Auditors Report expresses an unqualified opinion on the financial statements of Santa Arita Family Service, Inc. (the Organizafton). Z A material weakness relating to the audit of the financial statements is reported in the Independent Auditolft Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. tar ate-ments of I te 01981,47-81 3. No '* ce, terial to Lhe financia were disclosed during the audit- e� No material weaknaSSeS 1811 to the audit of the major federal award program are reported in Me Independent Auditors Report on Compliance for Each Major Program and on Internal Control over Compliance in Accordance with 011 Circular A-133. S. The Audll Report on Compliance for the Major Federal Award Programs for t1l Organization expresses an unqualified opinion- = � 11111,111111111 '1 111111111111111! Ili ii 11111111111111111111; !1 ; I Mam go�-�-��illillillill III I I III HENRI 111111!111111111111!11 3�� y=— 2013-1 - Understanding Of Financial Accounting 8 Adfustmoents, During the current audit, we PrOPOsed seven misstatements to management, which we identified as a result of our audit PrOcel We also recorded one adjustment steak s .-v' -ui affected tm -20- F.-f j kit fil FOR THE YEAR ENDED JUNE 30,2 013 their knoWedge of accOUntm- In addition, we have begun this process and have identified a number of improvements that can be made. SAFS is in the process of reorganizing the Management has identified some areas for improvement to enhance the -21- SANTA ANITA FAMILY SERVICE, INC. "H FOR THE YEAR ENDED JUNE 30,2013 -22- lilliq �ill lilliq i I I Zq 11111 ORGANIZATION St. John the Baptist Social Services Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo or Suzie Ruelas at (626) 960-4011 ext 354/496. 1. X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 1 X BOARD OF DIRECTORS AFFIDAVIT 4. X ORGANIZATION BY-LAWS 5. X CHARTER OF ARTICLES OF INCORPORATION 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT & X PAST AND PRn..IEr."-,rLr--:Lr;ACCOMPLISHMENT S Application packages are due by 5 p.m., on December 11, 2014. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 IQgQgLA3J 1110 Film d61:16 F-A ATANIN, SIE FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2015-2016 PLEASE TYPE OR PRINT RM&MM Agency Name: St. John the Baptist Social Services Agency Address: 3883 Address Baldwin Park Blvd. Baldwin Park 91706 Street city Zip Code Administrator: Fr. Michael Gutierrez —Title: Pastor Administrator Telephone: (626) 960-2795 — Fax: (626) 960-5085 Administrator Email: sibsocialservices(c-D-ci mail. com Project Site Address: 3910 Number Stewart Ave., Baldwin Park 91706 Street City Zip Code Project Manager: Michael Ward Title: Director Project Manager's Telephone: (626)337-4223 Fax: (626) 960-5085 Project Manager's Email: sibsocialservicesCa--)-qmaii.com Describe Agency's overall function or purpose. Include history and experience in providing this service, (if more room is needed, please attach an additional sheet). St. John the Baptist Church Social Services has a long history serving the communitv. This is done through year-round programs such as food aid, homeless assistance, citizenship classes aerobics, aid for utilities and rent bills, hosting a county worker for Medi-Cal and EFT. needs, and counselinq services to special events such as immigration advice sessions, health and iob fairs, Thanks -giving..--and Christmas food and toy drives, for clients regardless of faith Has the Agency previously received funding from the City of Baldwin Park? x _ Yes (if yes, number of years _.4) BEIM Irs, Grant Amount Requested $ 2,200 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The parenting and violence prevention class seeks to offer two tranches with 10 classes in each tranche to parents in Baldwin Park. These classes will offer ways for Parents to improve their situation at home with their children and teenagers and also promote more stable peaceful homes free of ice. These classes have been approved by the Los Ang ales d County requirements of ty—elpartment of Probation to fulfill reguirempnfi .,parents to attend courses when their children have been involved with the legal system. Obiectives are to improve parenting skills, see better behavior among children inside and outside the home and reduce domestic and external violence. Graduates of the classes have said it has made a significant impact in improving their homes and relationships with their children. Case management is also offered to see what other forms of assistance can be used to resolve Problems Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The clientele who will benefit from the Parenting and violence Prevention -classes include families,. teens, youth and single mothers. Describe any special characteristics of your client population. _ Many of these clients and/or family members are currently in contact with law enforcement. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). The extra funds would help cover gmwi costs of printing for class materials and follow-on casemanagement work, - -5- The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Noes your agency obtain this informatiorff X Yes We If yes, does your intake sheet and supporting documentation obtain the following- R1 Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Michael Ward Print Name Signature KIM Director Title of Officer Date Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: I PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the Q[qjqcted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year -7- Actual Projected 07/1/14 TO Current 07101/15 TO 06/30/16 BALDWIN PARK RESIDENTS 5 10 NON-BALDWIN PAR RESIDENTS - -7- Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children • Battered spouses ■ Elderly persons • Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible-income persons. In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. I 0 Co -4 0) C P LrJ ^J i > 0 0� -n 0 Q- CD CD 0 --I 0 (D = = to CD -*1 CD 3 77 (D (D 0 7- 0 M cn (D 0 0 La O U) 2) CD O CL U) m m -n i Us --10 q CD 0 00 04F 03 0 (no ho (D 01 = (D0 (D --h ;W 1 M CD 00 m La to C"n --q (D 0 CD 00 0— Q O 03 OD Cl) ® C m "0 0 a (D 0 O , U) 0 (on 0 cD CL CL L40 CD CO "n --I el. A) a 0 Q CL Cr (A 0) = c CL 0 h 5F M co --4 m m w r\) C.,) r\) 0 1 9k) --4 * 0 K T 0 -K c x 0 — o O> o o w R ::;k = = CD r 0 m = n �o • 7C3 (D c 0 CZ CD (C) (D 0 ?D to m 3 cn m o=r 0 ;Z m 0 cn ;a :3 --l. m (D r-#. 0 :3 _0 CD cl) !z 0 _0 — CD to G) cD 3 m CD cn -a (0 x CD CD (D (a M F. 0 Cl) m (D X CD cn cr CD 3 CD CD cn ca r (D 0 0 o 00 CD 0 CD Cl C� 00 0 Cw}t twat 00 0 q 0) CD 0 0 C) 0 = - c N Cr (D tp CD pl. O 0 0 -n to Cn m CDP CD 0 CP a 0 La Cn Ul 0 0 0 0 C) = C m CL CL x CD (D CA (D M N) N) cri 00 0) N) N) 0 Cl 0 C) C) Cl G) (P Cn M 00 -0 C) C) 0 0 0 -h = a (D CL 00 O m a CL I 0 W(D a CL La (D 'NJ N) N -P -n --1 -1- O 0 a 0 0 CD C) 0 0 :3 CL 2) tG 0 • • U-11 Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1 Sylvia Rueff President 2015 2. David Gaither 2015 3.'\/eronica Moreno 2017 4.0felia Guzman Vice President 2017 5.Rosie Gaither 2017 6.Victor Chavez Community Outreach 2016 7.Hector Carrilo Youth Programs 2015 8.Sara Garcia Parental Liasion 2016 Name of Executive Director Fr, Michael Gutierrez All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. - 1 1 - As the Executive Director, or duly authorized representative of _St John the Baptist Social Services (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Michael Ward Print Name Signature- (626) 337-1013 Phone Number sibsocialservices(c'D_qmail.com Email Address -12- Director Title of Officer Date St. John the Baptist Social Services OrgqniK4i2nBY:Laws St. John the Baptist Social Services is a part of the parish of St. John the Baptist. The parish operates under legal and administrative control of the Archdiocese of Los Angeles. There is no separate set of by-laws for Social Services. St. John the Baptist Social Services Charter of Articles of Incorporation St. John the Baptist Social Services is a part of the parish of St. John the Baptist. The parish operates under legal and administrative control of the Archdiocese of Los Angeles. There is no separate charter for Social Services. MAR -14 -2006 12:17PM PROM -LA ARCHDIOCESE /FINANCE 213 637 -6143 Archdiocese .of Los Angeles 3424 Wilshire 131vd. Los Angeles, CA 90010 T-449 P.001 /003 F -463 FAX T S AL SHEET To_ Josie Robles Date: March 14, 2006 St. John the Baptist Church, Baldwin Park Tel 9: (626) 960 -2795 From: Mayra Tamayo 213 -637 -7546 Fax: 213 -637 -6143 Fax #; (626) 960 -5085 # of Pages including; cover: 3 Re: 501c Form This Article shows Taal wc are a non-profit nrgxl- n;ytll�n- Thank you, 1VMayra CONFIDENTIAL NOTICE This transmission is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged and confidential. If the reader of the message is not the intended recipient, you are hereby notified that any disclosure, distribution, or copying of this information is strictly prohibited. If you have received this transmission in error, please notify ,us immediately by telephone, and return the original document to us at the above address via United States Postal Serviee. MAR-14 1 -2006- 12:17PM FROM-LA ARCHDIOCESE/FINANCE Internal revenue service District 0004. July 1, 2005 Ms. Deirdre Dess* ingue Associate Genere—P Onunsel I Inited §t * ate a woe wofflerence of Catholic 32114" Street, N.E. A94 Washfngtorl,, E.I.C. 20017-4, Dear Ms. Dvssingue. 213 637-6148 T-449 P 002/003 F-463 De err of the Treasury P. 0. BOX 1608 Cinaffinatil ON -45201, Peman to Contaot: James Stair ID 9 31-07578 Tillephone Number: FAX. Numb er., In a ruling dated March 25, 1946, we field that the agen6les and Instrumentalities and all educational, charitable and religious institutions operated, supervised, or controlled by or in connection with the Roman, Catholic ChurclTin the United States, its territoriez of " Pusisessjor% appearing'in The Officral Catftfic Directory 1946, are entitled tq exemption from federal Income tax under the provisions of Section 101,(6) of thelritem" af Rave hue Code of 1939, which corresponds to section Sol (0)(3) Of the 1986 Code, This ruling has been updated annLiaily to cover the activities added to or deleted from the afrertory. The OffCial Cathorlo Directory for 2005 shows the, names and addresses of all agencies and instrumentalities and j(j educatjonar, charitable, and refiglouS institutions operated by the Roman Catholic Church in tho United State,%, its torritariGG and possessions in exist* nw at the time the Directory was published. It is under� toad that each of these Is a non-profit organization, that no part of the net eamings thereof inures to the benefit of any indiyidual, that no substantial part of their activities is for Oromotion of legislation, and that none are private foundations under section 509(a) of the Code. 5a*P,d on all inNariation submitted, we conclude that the8genchles and instrumentalities and educational, charitable, and refigious Institutions operated, supervised, or controlled by or In connection with the Roman Catholic Church in the United States, its territories or possessions appea6rtg in ne Official Catholic Directory for 2005 are exempt from federal income tax under section 501(c)(3) of the Code. Donors may deduct contributions to-the agencies, instrumentalftles and Initifutions teferred to above, as provided by section 170 of the Code. Bequests, legacies, devises, transfers or gifts to them or for their use are deductible for federal estate and gift tax purposes under sections 2065, 2106, and 2522 of the Code, MAR -14 -2006 12:18PM FROM -LA ARCHDIOCESE /FINANCE 213 637 -6143 T -449 P "003/003 F -463 me. Deirdre Dessingue Becginning, January 1, 1984, unless specifically eycdepted, you and your subordinates mint pay> ax under the f=ederal Insurance Conti1butions Act' (Social Security taxes) for etich employee who is paid $100 or more in a calendar year.j You* and your &word; ^a�5� are not lle�le it the tax t>!rd9i e i=eCet'al'urtef�tployrrtent Tax Act (FUTA). , By May 31, 2006, please send thirteen ('1,3) poples of The- 0irrGr`al Catholic Di rectory for gQ06 to IRS T EGA in Oncinr' at�� crae copy to the Procegsing 04rnfous in Ogdeh; two copies eaCh-to tht 5C? Area Managers in Newark, Brbaklynt GiuoagoF St. Paulr Atlants, Las Angeles, fhe IRS-National Headquarters and the Dird tor, Examinations; Dallas. The conditions concerning the retention of your-group exemption as set forth in our previous -determination letfer of August 17, 1883, remain in full force and effect. Sincerely, 11 for'Janna Skufca, Director, TFttCty Customer Account cervices 11:33 AM St John The Baptist Church - GENERAL 07/25/14 Balance ,Sheet Accrual Basis As of June 30, 2014 ASSETS Current Assets Checking /Savings 100108 • Checking - Main (B of The West) Total Checking /Savings Other Current Assets 100200 • Salary Advance 01 Sal Advance /MG a. Borrowings b. Payments Total 01 Sal Advance /MG 02 LOAN REC /M.G. b. Payments z. Prior Year Bal Total 02 LOAN REC /M.G. Total 100200 - Salary Advance 100300 • Bank Transfer 01 Festival 02 Gift Shop 03 Re[ Ed 04 Social Services Total 100300 • Bank Transfer Total Other Current Assets Total Current AsCets Other Assets 100650 - Inv Pool /Surplus 02 Withdrawal 03 Net Return 99 Prior Year Bal Total 100650 • Inv Pool /Surplus Total Other Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 200410 • Campaign for Human Dev 01 Cmpgn Human Dev /Collection 02 Cmpgn Human Dev /Remittance Total 200410 • Campaign for Human Dev 200415 - Cardinal McIntyre 01 Cardinal MclntyrelCollection 02 Cardinal McIntyre /Remittance Total 200415 - Cardinal McIntyre 200425 • Universal Comb -Bshp Ovr /Ltn Amr 01 Universal- Bshp /Lt Am /Collect 2330 -02 • 02 Universal - Bshp /Ltn Am /Remit Total 200425 - Universal Comb -Bshp Ovr /Ltn Amr 200448 - Holy Land 01 Holy Land /Collection 02 Holy Land /Remittance Total 200448 • Holy Land SJBCHU - 18 Jun 30, 14 3,781.37 3,781.37 9,618.75 - 9,618.75 0.00 - 1,100.00 1 13F Fr 35.50 35.50 - 155,381.42 - 9,200.68 - 16,000.00 - 42,757.25 - 223,339.35 - 223,303.85 -219,522.48 - 11,000.00 222.58 25,173.74 14, 396.32 14,396.32 - 205,126.16 500.00 - 500.00 0.00 1,431.00 - 1,431.00 0.00 100.00 - 100.00 0.00 100.00 - 100.00 X1iP Page 1 1.1:33 AM 07/25/14 Accrual Basis St John The Baptist Church - GENERAL Balance Sheet As of June 30, 2014 200468 , Religious Retirement 01 Re[ Retirement/Collection 02 Rel Retirement/Remittance Total 200468 - Religious Retirement 200470 - Mission Co -Op 01 Mission co -op /Collection 02 Mission co -op /Remittance Total 200470 • Mission Co -Op 200480 � Propagation of Faith 01 Prop of Faith /Collection 02 Prop of Faith /Remittance Total 200480 - Propagation of Faith 200499 • Other Archd Collection 01 Other Archd Coll /Collection 02 Other Archd Coll /Remittance Total 200499 - Other Archd Collection Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 300000 • Retained Earnings 307010 - Prior Year Fund Balance Net income Total Equity TOTAL LIABILITIES & EQUITY Jun 30, 14 500.00 - 500.00 0.00 1,000.00 -1,000.00 0.00 6,600.00 - 6.600.00 Ke 13, 745.00 - 13,745.00 0.00 0.00 0.00 0.00 -138,811.58 165,160.85 - 231,475.43 - 205,126.16 - 205,126.16 SJBCHU - 18 Page 2 FY 2015-2016 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Manuel Carrillo, Jr (Previous Year Allocation):_1 2,300 Phone Number/Ext. –Ext. 314 CDBG Amount Requested: $_15,000_Other Funds: $15,000 Total: $30,000 (Please attach a copy of your proposed budget) Project Description: The program provides summer job opportunities for youth in the Baldwin Park community who need employment experience. The program provides job opportunities for low to low-moderate incomeVouth aged between 16 to 21 years old. Each student will receive approximately 250 hours of work experience. The youth employment program complements the City by acting as a feeder program for regular part-time positions. Every year all funds are exhausted as a result of the valuable role youth employment contributes to the City. The allocated amount goes towards funding the program. The department will use other funds to absorb the administration costs of the prop_ ram including, expenses for utilities, materials and supplies, uniforms, outside printing expenses, participant supervision and program management. (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Households Projected Number of Beneficiaries Served: —10—Individuals or Households For CDBG Department Use Only: Recommendation: Approved= Deny= National Objective/ Eligible Criteria. Comments: I DEC 11 2014 Reviewed Pw 4nnroverl- ITEM NO. STAFF REPORT TO: Honorable Mayor and City Councilmembers U rrrE �` FROM: Daniel Wall, P.E., Director of Public Works / City Enginee SAN _GASRIEL DATE: April 15, 2015 k".0, VA L lEY gDJAN�Pryh' SUBJECT: FORMATION OF MEDIAN LANDSCAPE DESIGN AD -HOC COMMITTEE SUMMARY This item will form a City Council Ad -hoc Committee to oversee the design of low water landscapes to replace the turf in the City's street medians FISCAL iiviPAC T This program will not impact the General Fund. While the overall cost of removing turf from the City's medians and replacing it with low water landscaping is not known at this time, the City Council on February 18. 2015, appropriated $500,000 in Measure R funds for this purpose. RECOMMENDATION It is recommended that the City Council form a Median Landscape Design Ad -hoc Committee and appoint two City Councilmembers to serve on this committee. BACKGROUND Due to the severity of the State's current drought, on Wednesday, April 1, 2015, Governor Brown issued an executive order that directed the State Water Board to prohibit the irrigation of ornamental turf on public street medians. Many of the major entrances into our City including Ramona Boulevard, Baldwin Park Boulevard, and Badillo Street, as well as smaller streets such as Sterling Way and Amar Road have turf covered medians. The removal of turf provides the City with the opportunity to not only reduce overall water use, but to create beautiful and dramatic streetscapes. The Ad -Hoc Committee will play a key role in guiding the design effort so that the completed landscape will meet the needs and expectations of the community. The first action item of the Ad -Hoc Committee will be to review and approve the scope of work in a Request For Qualifications (RFQ) that will be issued as an initial step in selecting an appropriate Landscape Architect for this design. LEGAL REVIEW No review required ALTERNATIVES Alternatively, the City Council could choose not form an Ad -Hoc Committee and leave design oversight up to staff with occasional workshops held for City Council input. This alternative would provide less overall Council input, and may result increased time for project implementation. ITEM NO. II STAFF REPORT , SUMMARY The purpose of this staff report is for the City Council to discuss restoring previous citywide events. FISCAL IMPACT A budget breakdown by event is attached for review and consideration by the City Council. Council will make appropriate recommendations for final allocations. RECOMMENDATION Staff recommends that the City Council: 1) Provide direction to staff of which events to implement and return with the appropriate funding and allocations. LEGAL REVIEW None Required. BACKGROUND At their February 18, 2015 City Council Meeting, there was a presentation under the reports of officers. At the request of Council, it was recommended to bring this item back for further discussion. Over the last 5 years, various citywide events were cancelled due to budget constraints. Popular community events included the 4th of July Fireworks Spectacular, Celebrate Baldwin Park Parade, Halloween Fest, and the Easter Egg Hunt. The Summer Concerts in the Park season was condensed from ten (10) performances to three (3) performances in 2014. Although the Street Market was a pilot program last year, it does not have a designated or approved budget for 2015. Due to the popularity of the event, staff is requesting the City Council to further discuss the feasibility of hosting the Street Market in 2015. ALTERNATIVES Should the City Council not approve the attached special events, the City will continue to provide the current special events already approved in the existing budget. As an alternative, the City Council can consider the special event options for funding during the budget process for Fiscal Year 2015 -2016, this will allow the Council to evaluate the City's financial health. ATTACHMENT 1) Special Event Cost Estimate U) E Y cn 0- C: UJ co 0 -0 E 0 C) C- m a) 4— > 0 cu C: W U 0 CU a) co ry to O O O O C> O O O Lfy LO co co O CO O CD LO LO 0 tr: M tt= (D 0 CL 0 o Q- OC) CL LO M r%- 6p, 60- MM O C:) CD C> CD CD CD 1= co LO U�- co CD CD C�- CD C:) CD CD CD Le 0 0 0 Lt) r-_ co CD co I— co co CO LO C-4 C=� "Izt CIA cci r-:, CO 0, LO C) c> Lo cli C) CD C14 s LO Lr) cc Lo --t C14 LO LO Cyi cc� CN P4 s (LRI CD CD CD (D O! C"� Ol C'i cyi Z3 C LO Cli C-4 LQ co C"! m i0 Q1 CD CD CD C) CD LO CD O C> P-�. v co c'i O C14 m U') cl-i co O CD CD !�2 C*4 C=� CD LC) LO CIIL cl'� CN C"T M C* <=1 C> C;l 1� C> CD LO LO C> h. C14 U> C-41 ulli eq 0) m C%l 00 00 CIA C%d �t cn tg:L C:l Lei. to Lei, Lq co 40 co V4 C14 0 L) CL a) Lu M. :E c 15 w m o -0 co a> ui 0 < :E- M. 0 -�5 t 0 0o co co (.0 co to O O O O C> O O O Lfy LO co co O CO O CD LO LO 0 tr: M tt= (D 0 CL 0 o Q- OC) CL LO M r%- 6p, 60- MM STAFF T ITEM NO. 2— 4 � �- f ! t 1" a ' '1 SUMMARY The purpose of this staff report is for the City Council to award a printing contract for the Baldwin Park NOW and provide direction for the printing options of the Baldwin Park NOW. The existing budget has an allocation of $40,000 for printing and postage. Below is a breakdown the various funding sources. Currently, the cost for postage is $14,250 and $25,750 for printing services. Fiscal impact will be based on selection of printing options and frequencies. Allocation Funding Description $15,000 General Fund $12,000 AB 1693 $4,000 Proposition C $4,000 Measure R Local Return $3,000 Proposition. A $2,000 Gas Tax $40,000 Grand Total Staff recommends that the City Council: 1) Award a contract for the printing of the Baldwin Park NOW to iColor Printing & Mailing for the duration of one year; and 2) Select a printing option job specifications; and 3) Select a printing frequency; and 4) Authorize the Mayor to execute the following agreement. LEGAL REVIEW The City Attorney approved the Agreement and approved it as to form. BACKGROUND At their March 18, 2015 City Council meeting, the Council requested to pull the staff report and present at the next scheduled City Council meeting. A Request for Proposals (RFP) was approved on February 4, 2015 for the printing of the Baldwin. Park NOW. The purpose of going out to bid was to obtain the best price for printing services. Opening the bidding process allows the Department to take advantage of any cost savings and ensure the City is receiving the highest quality of service at the best possible price. The RFP was rather complex since it included three options for paper weight and layout type along with printing frequency options within each option. The frequency options were quarterly, bi- monthly and monthly printing schedules. The RFP requested that bidders provide costs for the Baldwin Park NOW and the Summer Recreation Guide that is included as an insert in the Summer BP NOW publication. The RFP allowed staff to consider and evaluate costs to increase the number of issues of the Baldwin Park Now and include various paper weight options to determine if a cost savings could be achieved through the bidding process. A total of six (6) proposals arrived by the February 26, 2015 deadline. Approximately 100 RFP's were mailed out to local printing companies and it was advertised on the City's website. All of the submitted proposals were evaluated and rated by three (3) staff members. Staff selected iColor Printing and Mailing because they provided the Lowest and most responsible bid for the project and have experience in working with other municipalities and public agencies. The selected vendor operates a full service printing facility headquartered in Los Angeles. The table below highlights a breakdown of options and frequency printing costs using the selected bidder. Printin Frequency Cost Postage Total Savings Cost 4 Times 15,680 14,250 29,930 10,070 6 Times 23,520 20,850 44,370 4,370 12 Times 47,040 40,650 87,690 47,690 Option 2 - Tabloid Style 709 Printing Frequency Cost Postage Total Savings Cost 4 Times 16,880 14,250 31,130 8,870 6 Times 25,320 20,850 46,170 6,170 12 Times 50,640 40,650 91,290 51,290 Printing Frequency Cost Postage Total Savings Cost 4 Times 12,400 14,250 26,650 13,350 6 Times 18,600 20,850 39,450 550 1.2 Times 37,200 40,650 77,850 37,850 The table above does not reflect the cost to print the Summer Recreation Guide insert into the Baldwin Park NOW issue. Specifications for the Summer Recreation Guide do not change, however, based on the option selected, there may be a slight cost savings to the Recreation Guide. Since the City received a variety of proposals, the lowest responsible bid provides the City with an annual savings of approximately $10,070, should the Council continue with Option #1 which is the existing quarterly (4 times a year) schedule and the same paper weight. A savings of $13,350 could be achieved if the Council chooses to select Option #3, which is a tabloid style publication with a lower paper weight. Since a cost savings has been identified, the Council may choose to increase the printing frequency to 6 times a year with minimal impact to the budget. However, if the Council chooses to print 12 times a year, then the City's cost would significantly Increase. ALTERNATIVES There are no viable alternatives not to approve this agreement. All alternatives are included in this staff report. 1) Agreement with iColor Printing & Mailing 2) Summary of Bids Received AGREEMENT THIS AGREEMENT made and entered into this day of 2015, by and between the CITY OF BALDWIN PARK, a municipal corporation (hereinafter "CITY ") and iColor Printing & Mailing, Inc. a California Corporation (hereinafter" CONTRACTOR "): WITNESSETH: The parties hereto do agree as follows: (1) RECITALS: This Agreement is made and entered into with respect to the following facts: (a) CITY has heretofore solicited sealed public bids for printing services as specified herein and accordance with the plans and specifications in said City; and (b) CON T RACTOR has submitted a proposal to accomplish said work; and (c) The City Council of CITY has heretofore determined, in accordance with all applicable laws, CONTRACTOR'S said proposal constitutes the most qualified bid and has heretofore awarded said proposal to CONTRACTOR; and (d) CONTRACTOR is fully qualified to perform the work as hereinafter described. (2) CONTRACTOR DOCUMENTS: The following documents, incorporated herein by this reference shall constitute the contract documents referred to in this Agreement. (a) Request for Proposals (RFP) (b) Bid Proposal (c) General Liability Insurance Certificate (d) Workers Compensation Certificate (e) Business Automobile Liability Insurance Certificate (3) NATURE OF WORK: CONTRACTOR agrees to furnish all materials, tools, equipment, transportation, labor and service necessary to perform and complete in a good and workmanlike manner the services in the manner designated in this Agreement and the contract documents. CONTRACTOR shall provide printing and professional services, which would entail the following: • Coordinate delivery of City supplied art files • Providing proofs for review • Making final blue line changes • Printing of 22,250 copies • Delivery to the United States Postal Service (USPS) for distribution • Deliver copies to Esther Snyder Community Center • Follow printing and frequency specifications as per Attachment A (4) COMPENSATION: For work satisfactorily performed by CONTRACTOR, CITY shall pay CONTRACTOR a total amount as per selection on Attachment A for all services rendered pursuant to this Agreement and based on a total not to exceed ten percent as per the amount on Attachment A for each issue of the NOW. Such compensation shall be paid in a per issue lump sum within thirty (30) days after CITY approves an invoice (i) submitted by CONTRACTOR after the satisfactory completion of the service required for each issue of the NOW and (ii) that describes satisfactory work performed to date and the lump sum to be paid, any and all amounts previously paid or invoiced and the remaining amount of the total not to exceed figure established by this Agreement. (5) TERM OF AGREEMENT: This Agreement shall commerce as of , 2015 and shall be valid for a period of twelve (12) months thereafter, unless terminated earlier pursuant to this Agreement. CITY reserves the right to negotiate an extension to this Agreement for an additional period of two (2) years prior to expiration of this Agreement. (6) TERMINATION: ASSIGNMENT: This Agreement may be terminated without cause at anytime by a majority vote of the City Council and upon ten -days' (10- days') written notice to CONTRACTOR. This Agreement shall not be assignable or transferable by either party without the express written consent of the other party. (7) INDEMNIFICATION: CONTRACTOR shall defend, indemnify and hold harmless CITY and CITY's officers, agents and employees against all claims, demands, actions, damages, cost (including reasonable attorney's fees and court cost) and suits brought against any of them arising from CONTRACTOR'S performance under this Agreement. (8) GOVERNING LAW: This Agreement shall be interpreted and construed according to the laws of the State of California and venue shall be in the County of Los Angeles, State of California. (9) ATTORNEY'S FEES: If litigation is reasonably required to enforce or interpret the provisions of this Agreement, then the prevailing party in such litigation shall be entitled to an award of reasonable attorney's fees in addition to any other relief to which it may be entitle. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first above written. CITY OF BALDWIN PARK Mayor Date ATTEST: City Clerk Date Contractor: Signature Date Name Title Attachment A SPECIFICATIONS ❑ OPTION 1 Baldwin Park NOW Print specifications Description: 4 -page (book style; for total of 16 pages) Final Size: (WxH) Spread 17x10.875: page size = 8.375x10.875 Stock: 60# Recycled Gloss Book, 10% Post - Consumer Waste Ink: 4/4 =4C Process (85 %) Soy -Based Inks by heat set press only Bindery: Trim, fold, gather, saddlestitch along 10.875 direction Frequency: ❑ Quarterly (4 times a year: February, May, September, and December) at a cost of $3,920.00 (three thousand nine hundred twenty dollars) per issue ❑ Bi- monthly (6 times a year: February, April, June, August, October, and December) at a cost of $3,920.00 (three thousand nine hundred twenty dollars) per issue ❑ Monthly (12 times a year) at a cost of $3,920.00 (three thousand nine hundred twenty dollars) per issue And with the once a year insert of the Recreation Guide as per print specifications Description: 8 -page (book style; for a total of 32 pages) Final Size: (WxH) Spread 17x10.875: page size = 8.375x10.875 Stock: 60# Recycled Gloss Book, 10% Post - Consumer Waste Ink: 4/4 =4C Process (85 %) Soy -Based Inks by heat set press only Bindery: Stich, fold and gather Recreation Guide along 10.875 direction and come back to dust stich to center and extend up 1" from Baldwin Park NOW publication; Prepare fnr cimnlifiari mnilinn Frequency: ❑ Once a year (Summer /Fall: May) at a cost of $6,280 (six thousand two hundred eighty dollars) per issue ❑ OPTION 2 Baldwin Park NOW Print specifications Description: 4 - page tabloid (total 16 pages) Final Size: (WxH) Spread 22x17; page 11 x17; final quarter fold to 81/2x11 Stock: 70# Uncoated Offset Recycled, 10% Post - Consumer Waste Ink: 4/4 =4C Process (85 %) Soy -Based Inks Bindery: Trim and final fold to 8 1/2x11. Prepare for simplified mailing, deliver to LISPS and Esther Snyder Community Center (4100 Baldwin Park Boulevard). Frequency: ❑ Quarterly (4 times a year: February, May, September, and December) at a cost of $4,220.00 (four thousand two hundred twenty dollars) per issue ❑ Bi- monthly (6 times a year: February, April, June, August, October, and December) at a cost of $4,220.00 (four thousand two hundred twenty dollars) per issue ❑ Monthly (12 times a year) at a cost of $4,220.00 (four thousand two hundred twenty dollars) per issue Attachment A And with the once a year insert of the Recreation Guide as per print specifications Description: 8 -page (book style; for a total of 32 pages) Final Size: (WxH) Spread 17x10.875: page size = 8.375x10.875 Stock: 60# Recycled Gloss Book, 10% Post - Consumer Waste Ink: 4/4 =4C Process (85 %) Soy -Based Inks by heat set press only Bindery: Stich, fold and gather Recreation Guide along 10.875 direction and come back to dust Stich to center and extend up 1" from Baldwin Park NOW publication; Prepare for simplified mailing Frequency: ❑ Once a year (Summer /Fall: May) at a cost of $6,420 (six thousand four hundred twenty dollars) per issue ❑ OPTION 3 Baldwin Park NOW Print Specifications Description: 4 -page tabloid (for a total of 16 pages) Final Size: (WxH) Spread 22x17; page 11x17; final quarter fold to 81/2x11 Stock: 35# Hi -Brite Newsprint Ink: 4/4 =4C Process (85 %) Soy -Based Inks Bindery: Press quarter fold to 81/2x11. Prepare for simplified mailing; deliver to LISPS and Esther Snyder Community Center (4100 Baldwin Park Boulevard) Frequency: ❑ Quarterly (4 times a year: February, May, September, and December) at a cost of $3,100.00 (three thousand one hundred twenty dollars) per issue ❑ Bi- monthly (6 times a year: February, April, June, August, October, and December) at a cost of $3,100.00 (four thousand two hundred twenty dollars) per issue ❑ Monthly (12 times a year) at a cost of $3,100.00 (four thousand two hundred twenty dollars) per issue And with the once a year insert of the Recreation Guide as per print specifications Description: 8 -page (book style; for a total of 32 pages) Final Size: (WxH) Spread 17x10.875; page size = 8.375x10.875 Stock: 60# Recycled Gloss Book, 10% Post - Consumer Waste Ink: 4/4 =4C Process (85 %) Soy -Based Inks by heat set press only Bindery: Stich, fold and gather Recreation Guide along 10.875 direction and come back to dust stich to center and extend up 1" from Baldwin Park NOW publication; Prepare for simplified mailing Frequency: ❑ Once a year (Summer /Fall: May) at a cost of $5,810 (five thousand eight hundred ten dollars) per issue CL U- Lr) -i U 0 Q0 m V) a- tm 41 ca LL. 4- 0 0 Z >- U U O co ca V) W 0 0 Z z 0 0 0 c a) CD C 0 0 124: 0 0 rH It 0 r- ro r14 00 (D rH a) 00 cn m r- E 0 06 d r1 I-f r1 d N rf� rn C0 0 0 0 0 o �* (5 0 7 O rH .6 r, Ni co 6 or, o6 m cl� n ll� ll� Cl� lC:2 In (o M IH rlj C 0 0 0 o 00 rq r14 00 '--i -1 C� r"� M IZT ro lzt 0 0 CF) 0 m cl r-4 r-I 00 Cp Lr) rn E C0 Id) 0 cm-i Ln r-i r4 r1i rn 0 0 0 0 m C? 9 9 `zt q 0 ro m 00 00 0 m !O-!O-!O-i !pip! c o0 c 0 0 ro co m rl kD 0) a) 0 4 0 0 0 0 C) 0 C or1i 0 0 0 0 Itt 110 r-4 r- rl m -i Itt .0 rt C� cl� cl oc� E 0 r-I d* 0 cn 0 r-A rH r-i r*4 ro 0 9 0 q 0 9 lz' 0 cn q r 0 0 00 Q0 rf) 00 co r" 00 m -0 rJ 00 r*4 rlj CY) x 0 0 0 0 rn 0 r1i a) 00 00 00 rl Ln M lzr v2 C T-i Ifi rIt 00 rn Izil Ln r- 0 0 C, 0 bO m ci LO (Y) 0 (1) Ln a) Lr) CF) w m ICT w1l 0 4� V) 0 ry� cy� Z UO G o M V) -a 0 0 cu E U[4409101 APRIL 15, 2015 7:00 PM - . - 1 ' •. 1 - Manuel Lozano - Chair Cruz Baca - Vice Chair Monica Garcia - Board Member Ricardo Pacheco - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Finance Authority on any matter posted on the agenda or on any other matter within its jurisdiction. if you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice Chair Cruz Baca and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andior schedule matters fJ-r consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a in/ vestigar y/o filar asuntos para tomar en consideracion en juntas proximas. (Codigo de Gobierno §54954.21 CONSENT CALENDAR 1. TREASURER'S REPORT — FEBRUARY 2015 Staff recommends that Council receive and file the Treasurer's Report for the month of February 2015. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of April, 2015. {m r J Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2 Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960 -4011 ext. 466 or via e-mail at krussell @baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960 -4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ITEM NO. SUMMARY Attached is the Treasurer's Report for the month of February 2015. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for February 2015 BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 2/28/2015 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund 0.27% Varies Varies 25,109,025.83 25,109,025.83 25,109,025.83 25,109,025.83 City Housing Authority 0.27% Varies Varies 18,050.50 18,050.50 18,050.50 18,050.50 25,127,076.33 25,127,076.33 25,127,076.33 25,127,076.33 Fiscal Agent Funds - City Varies Varies Varies 2,222,617.66 2,222,617.66 2,222,617.66 2,222,617.66 Fiscal Agent Funds - Successc Varies Varies Varies 3,181,589.50 3,181,589.50 3,181,589.50 3,181,589.50 $ 30,531,283.49 $ 30,531283.49 5,404,207.16 $ 30,531,283.49 Total Investments $ 30,531,283.49 Cash City Checking 11,694,537.67 City Miscellaneous Cash 164,461.17 Comm, Develop. Comm, 0.00 Successor Agency 2,184,860.69 Housing Authority 102,787.48 Financing Authority 0.00 Total Cash 14,146,647.01 Total Cash and Investments $ 44,677,930.50 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of February 2015 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: AGENDA BALDWIN PARK HOUSING AUTHORITY APRIL 15, 2015 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960 -4011 B Ai .. * K Manuel Lozano - Chair Cruz Baca - Vice Chair Monica Garcia - Board Member Ricardo Pacheco - Board Member Susan Rubio - Board Member PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Housing Se invita al publico a dirigirse a la Agencia nombrada en Authority on any matter posted on the agenda or on esta agenda, para hablar sobre cualquier asunto any other matter within its jurisdiction. If you wish to publicado en la agenda o cualquier tema que este bajo address the Board, you may do so during the su jurisdiccion. Si usted desea la oportunidad de dirigirse PUBLIC COMMUNICATIONS period noted on the a la Agencia, podra hacerlo durante el perfodo de agenda. Each person is allowed three (3) minutes Comentarios del POblico (Public Communications) speaking time. A Spanish speaking interpreter is anunciado en la agenda. A cada persona se le permite available for your convenience. hablar por tres (3) minutos. Hay un interprete para su conveniencia. .`s`)y wt "' ?t ^¢' otu"C` te£�,.or("t elaiinl' ° to a n, .taa.1i(a ��ken -)) for an 3.,f per) �:z4a.�;.)C,'o) of f3�t _, z.7r ;"{'Jw l�6Ci��?� aaft„wr P al is Y.C`, i.E: �' %_ to bht � / v 1-( .F, n 1V i'�;' ) .. is 3 P �. f f4,.,�i.d �w�`D x.'7 Yt�s� .t, c..t �.' r : 1 f `1 r. f �z.3ai` yr, it 4 k p'p f),.��1+)+4✓ k�aJi +};:% %.. E F! ,,,rx s a, d„gA'8 C ¢Wx1! 1 i (w �a.y�i � Larai3 a)�)' �' . i. 30 C, a s.L° i1,i?i. HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice Chair Cruz Baca and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and1lor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DiRIGIRSE AL comls16N No se podra tomar acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. TREASURER'S REPORT- FEBRUARY 20'15 Staff recommends that Council receive and file the Treasurer's Report for the month of February 2015. ADJOURNMENT CERTIFICATION 1, Alejandra Avila, Secretary of the Housing Authority hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 9th day of April, 2015. ZIA- Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at krussell(ftaldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE I/) ITEM NO. Honorable Mayor and City Councilmembers Craig A. Graves, Director of Financ April 15, 2015 TREASURER'S REPORT — FEBR ARY 2015 SUMMARY Attached is the Treasurer's Report for the month of February 2015. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for February 2015. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 2/28/2015 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local 25,109,025.83 25,109,025.83 Agency Investment Fund 25,109,025.83 Varies City 027% Varies Housing Authority 0.27% Varies Fiscal Agent Funds - City Varies Varies Fiscal Agent Funds - Successc Varies Varies Varies 25,109,025.83 25,109,025.83 25,109,025.83 25,109,025.83 Varies 18,050.50 18,050.50 18, 050.50 18, 050.50 25,127,076.33 25,127,076.33 25,127,076.33 25,127,076.33 Varies 2,222,617.66 2,222,617.66 2,222,617.66 2,222,617.66 Varies 3,181,589.50 3,181,589.50 3,181,589.50 3,181,589.50 $ 30,531,283.49 $ 30,531,28349 5,404,207.16 $ 30,531,283.49 Total Investments $ 30,531,283.49 Cash City Checking 11,694,537.67 City Miscellaneous Cash 164,461.17 Comm, Develop, Comm, 0.00 Successor Agency 2,184,860.69 Housing Authority 102,787.48 Financing Authority 0.00 Total Cash 14.146,647.01 Total Cash and Investments $ 44,677,930.50 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity /purchase transaction made for the month of February 2015 and several deposits /withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: .r�