HomeMy WebLinkAbout2015 081 CC RESO • RESOLUTION NO. 2015 - 081
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK AMENDING THE
EXECUTIVE EMPLOYEES BENEFITS MATRIX AND
THE UNCLASSIFIED MANAGERS EMPLOYEES
BENEFITS MATRIX
WHEREAS, on April 20, 2005, the City Council adopted Resolution 2005-029
approving the EXECUTIVE EMPLOYEE BENEFITS MATRIX;
WHEREAS, the Unclassified Managers receive benefits set forth in the EMPLOYEE
BENEFIT MATRIX, as currently approved; and
WHEREAS, the City is desirous of amending specified benefits in both EXECUTIVE
EMPLOYEE BENEFITS MATRIX and the Unclassified Managers EMPLOYEE BENEFIT
MATRIX.
NOW, THEREFORE, the City Council of the City of Baldwin Park does
hereby RESOLVE, DETERMINE AND ORDER as follows:
• SECTION 1. That the City Council does hereby a pp rove the EXECUTIVE
EMPLOYEE BENEFITS MATRIX attached hereto as Exhibit "A."
SECTION 2. That the City Council does hereby approve the Unclassified Managers
EMPLOYEE BENEFIT MATRIX attached hereto as Exhibit "B."
SECTION 3. That all Resolutions or portions thereof or any previous contract or
agreement in conflict herewith are hereby repealed and superseded by the attached
documents "A" and "B."
SECTION 4. That the City Clerk shall forward a copy of this resolution to the
Human Resources Manager and certify to the adoption of this Resolution.
SECTION 5. That this Resolution shall go into effect immediately upon adoption.
APPROVED AND ADOPTED THIS 5th clay of August, 2015.
-1 Lozand
Mayor ,,
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Resolution 2015-081
Page 2
0 ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing Resolution was duly and regularly approved and adopted by the City Council of
the City of Baldwin Park at its regular meeting of the 5th day of August, 2015, by the
following vote:
AYES: COUNCIL MEMBERS: Baca, Garcia, Lozano, Pacheco
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
ABSEN � COUNCI .M/BERS: Rubio
/044. 4AZ
Alejandra Avila
CITY CLERK
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Resolution 2015-081
Page 3
EXECUTIVE EMPLOYEES
• BENEFIT MATRIX
ATTACHMENT "A"
Cost of Living Adjustments
The following unadjusted base salary increases shall be provided to all Executive
Employees:
a) Retro-active to the first payroll period commencing on or after July 1, 2014—
1%
b) Effective the first payroll period commencing on or after January 1, 2015 —2%
c) Effective the first payroll period commencing on or after July 1, 2015 —2%
d) Effective the first payroll period commencing on or after July 1, 2016 —2%
Insurances/Supplemental Wage Payments
Benefits Plan
Effective July 1, 2004, the City will contribute a sum not to exceed $1,200.00 per month for
each Executive employee towards benefits as detailed below:
The employee is required to maintain a minimum coverage for himself/herself in a plan of
their choice, unless the employee can show proof they have adequate health insurance
coverage through another source. In instances where the employee's medical insurance
premium is less than the City's monthly contribution, such employee will have an option to
have the excess monies placed toward an existing benefit program. These options
include:
1. Placement in a City provided health insurance plan for self, two (2) party or
family coverage.
2. Placement in a City provided dental insurance plan for self, two (2) party or
family coverage.
3. Placement spread over a combination of the options listed above.
4. Elect to receive any excess monies in cash, which will be considered as
taxable income, or
5. Elect to place the excess cash monies in a City provided deferred
compensation program.
Vision Plan
Resolution 2015-081
Page 4
Effective January 1, 2009, the City will provide a vision plan, and will contribute up
to a maximum premium cost of $32.12 per month.
Life Insurance
The City will provide term life insurance in the face amount of$60,000.
VehicleNehicle Allowance
Effective July 1, 2004, the City will provide an Executive employee the choice to
receive a City-owned vehicle or will provide an amount of $300.00 per month vehicle
allowance for those Executive employees who choose to utilize their own personal vehicle
for City business.
Cell Phone Allowance
Effective July 1, 2004, the City will provide an Executive employee an amount of
$75.00 per month for use of a personal cell phone for City business.
Long-Term Disability and Short Term Disability
The City will provide long-term and short-term disability insurance coverage as set
forth in the plan on file in the Personnel Services Office.
Retirement— Miscellaneous Employees
Effective July 1, 2005, the City will amend the City's contract with the Public
Employees' Retirement System (PERS) to provide benefits at the 2.7% at 55 formula for
the Local Miscellaneous Employees and to incorporate employee shared participation
towards the contributions of said retirement benefit.
In order for the City to provide the benefits as stated herein, the City amended its
contract with PERS. Pursuant to the amendments with PERS, the City is obligated to
contribute 4.598% of the employees' base salary as its contributions to PERS. In addition,
the employees are obligated to pay 8% of its base salary as its contribution to PERS.
Effective July 1, 2005, both the employees and the City agree that in order for the
City to provide benefits as stated herein, the employees express agree and hereby enter
into this Addendum to pay the City's cost of 4.598% of the employees' base salary in order
to receive the benefits as agreed to herein. The City expressly agrees to pay 7% of the
8% of the employees' contribution to PERS. Employees expressly agree to pay its
additional cost of 1% of employees' base salary. Accordingly, the employees agree to a
pay a total cost of 5.598% of the base salary. The employees' cost will be reflected on the
pay period ending date of July 2, 2005, pay date of July 7, 2005.
• On July 1, 2006 — Employees will pay 5% and the City will pay 1.766% increase to
normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their
base salary. The employee's cost will be reflected after the pay period ending date of July
1, 2006.
Resolution 2015-081
Page 5
• On June 30, 2007 — Employees will pay 3% and the City will pay 3.766% increase
to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their
base salary. The employee's cost will be reflected after the pay period ending date of
June 30, 2007.
• CaIPERS Member contribution- Miscellaneous Employees:
o Effective as soon as reasonably practical and consistent with CaIPERS
documentary requirements, the City shall amend its contract with CaIPERS
consistent with unit employees agreeing to pay an additional 5% towards the
8% of the member contribution in exchange for an offset wage increase of
the same amount.
• CaIPERS Member contribution- Sworn Employee:
o Effective as soon as reasonably practical and consistent with CaIPERS
documentary requirements, the City shall amend its contract with CaIPERS
consistent with executive employees agreeing to pay 9% of the member
contribution in exchange for an offset wage increase of the same amount.
All such employee contributions shall be deposited in the member's
retirement account.
Retirement— Sworn Employees
• The City will pay 100% of the employee's contribution to the CaIPERS retirement
program and provide retirement benefits at the 3% at 50 formula as currently specified
under the City's contract with the California Public Employees' Retirement System. All
such employee contributions shall be deposited in the member's retirement account.
Attendance and Leaves
Sick Leave
The general policy for sick leave will be as set forth, for all full-time employees, in
Section 11.4 of the Personnel Rules.
Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall be
debited on an hourly basis.
Effective September 7, 1994, each eligible employee shall elect their maximum sick
leave hours accrual. Dependent upon the total number of currently accrued sick leave
hours, the maximum sick leave hours accrual may be set at 300 hours, 600 hours or 900
hours. If an eligible employee wishes to elect a maximum sick leave accrual level that is at
a higher level than their closest currently accrued sick leave hours, they may do so. The
maximum accrual elected by the eligible employee will be irrevocable.
When an employee's service with the City is terminated for any reason, no
compensation shall be paid for the unused sick leave hours accrual bank.
Resolution 2015-081
Page 6
Annual Sick Leave Incentive — Sick leave shall accrue on hourly basis of eight (8)
• hours per month and shall be debited on an hourly usage basis. Each January 1, eligible
employees will commence to accrue sick leave hours above their prior elected sick leave
hours bank (300, 600 or 900).
At the close of the calendar year, each eligible employee will receive 75% of the unused
portion of sick leave hours as compensation, calculated at their then straight time hourly
rate. Payment will be made at the next closest pay period.
Vacation
All Executive employees shall accrue vacation leave in accordance with the
following:
a. Employees having less than five (5) years service with the City: 3.6923 hours on
a biweekly basis for time actually worked.
b. Employees having more than five (5) years service but less than ten (10) years
service with the City 4.6154 hours on a biweekly basis for time actually worked.
c. Employees having more than ten (10) years but less than fifteen (15) years
service with the City: 5.5385 hours on a biweekly basis for time actually worked.
d. Employees having more than fifteen (15) years but less than twenty (20) years
service with the City: 6.4615 hours on a biweekly basis for time actually worked.
e. Employees having over twenty (20) years service with the City: 7.3846 hours on
a biweekly basis for time actually worked.
Employees will be entitled to utilize accrued vacation leave after completion of six
(6) months continuous employment with the City.
Bereavement Leave
Each Executive employee shall receive the equivalent of three (3) working days per
incident, as needed, for a death in his or her immediate family. Immediately family shall
mean and include only the employee's spouse, children, step-children, parents, spouse's
parents, grandparents, spouse's grandparents, brothers and sisters. Said time will not be
cumulative from one twelve month period to another nor will pay in lieu of unused leave for
bereavement be provided.
Administrative Leave
• Effective July 1, 2004, each Executive employee shall receive a maximum of
seventy-two (72) hours of administrative leave with pay each fiscal year. Unused time at
the end of each fiscal year, June 30, will be paid during the following month of July with
said time being calculated at their then straight time hourly rate.
Resolution 2015-081
Page 7
• Holidays
All Executive employees are currently working on an alternate work schedule of four
(4) days, ten (10) hours. While assigned to such work schedule, the following days shall
be observed as holidays:
January 1st, the third Monday in February; the last Monday in May; July 4th; the first
Monday in September; November 11th; the fourth Thursday in November;
December 24th; December 25th; and such other days as may be designated as
holidays by motion of the City Council.
If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will not
be observed on the preceding Wednesday or Thursday. If any of the holidays fall on
a Sunday, the Monday following is the holiday in lieu thereof.
Floating Holidays
For each Executive employee working the 4/10 plan such employee will receive two
(2) ten (10) hour days of floating leave, for a total of 20 hours.
Holiday Bank
At the beginning of each calendar year, the City will determine how many of the set
holidays fall on a Friday and/or Saturday. An employee will be credited with an equivalent
number of hours of holiday time ("Holiday Bank"). Each affected employee will also be
credited with the above floating holidays. For Executive Employees working the four (4)
day, ten (10) hour alternate work schedule, the holiday bank will be calculated at ten (10)
hours per holiday.
Employees may accumulate up to a maximum of one hundred (100) hours of
holiday bank time. Each January 1, such excess hours will be removed form the
employee's holiday bank hours accrual, calculated at their then straight time hourly rate
and placed in a holiday hours bank to be paid no later than June 30 of the same year.
If an employee separates employment from the City, and has used holiday bank
time prior to the occurrence of the actual holiday, he/she will have his/her vacation bank,
administrative leave and/or final paycheck reduced to reflect the excess holiday bank time
used.
If an employee separates employment from the City, and has not used any eligible
accrued holiday bank time, he/she will be paid for such eligible holiday bank time at his/her
straight time rate.
10 Compensation for Accrued Leave Time
Resolution 2015-081
Page 8
Notwithstanding the maximum accruals established for vacation, administrative
• leave and holiday bank, Executive employees may accrue up to a maximum of three (3)
months of additional paid leave time composed of a combination of vacation,
administrative leave and/or holiday bank time.
Resolution 2015-081
Page 9
• UNCLASSIFIED MANAGERS'
BENEFITS MATRIX
Cost of Living Adjustments
The following unadjusted base salary increases shall be provided to all Executive
Employees:
a) Retro-active to the first payroll period commencing on or after July 1, 2014— 1%
b) Effective the first payroll period commencing on or after January 1, 2015 —2%
c) Effective the first payroll period commencing on or after July 1, 2015—2%
d) Effective the first payroll period commencing on or after July 1, 2016—2%
Insurances/Supplemental Wage Payments
Benefits Plan
Effective during the payroll period commencing January 2, 2005, the City will contribute to
each employee a sum not to exceed the following towards benefits as detailed in this
section.
• January 2, 2005 through July 2, 2005 $750.00/month
July 3, 2005 through July 1, 2006 $800.00/month
July 2, 2006 through June 30, 2007 $900.00/month
July 1, 2007 $950.00/month
The employee is required to maintain a minimum coverage for himself/herself in a plan of
their choice unless the employee can show proof they have adequate health insurance
coverage through another source. In instances where the employee's medical insurance
premium is less than the City's monthly contribution, such employee will have an option to
have the excess monies placed toward an existing benefit program. These options
include:
6. Placement in a City provided health insurance plan for self, two (2) party or
family coverage.
7. Placement in a City provided dental insurance plan for self, two (2) party or
family coverage.
8. Placement spread over a combination of the options listed above.
9. Elect to receive any excess monies in cash, which will be considered as
taxable income, or
10. Elect to place the excess cash monies in a City provided deferred
compensation program.
Resolution 2015-081
Page 10
• Vision Plan
The City will provide a vision plan to all affected employees, and will contribute up to a
maximum premium cost of $34.05 per month. If the premium exceeds the amount, then
the employee shall be responsible to pay the difference in excess of$32.12
Life Insurance
The City will provide term life insurance in the face amount of $50,000.00 effective January
1, 2005.
The City will provide a supplemental life insurance program to enable employees to
purchase additional life insurance at the employee's cost and no contribution from the City.
Dental Plan Enhancement
Effective June 1, 1993, the City will provide for the dental plan enhancement of
orthodontics to the "Reimbursable Plan Choice" of the City's dual choice dental plan.
Additional cost for this enhancement will be paid for by the City. Those affected individuals
currently enrolled in the "Pre-paid Plan Choice" presently receive this benefit.
Long-Term Disability and Short Term Disability
The City will provide each employee with long-term disability insurance coverage as set
forth in the plan on file in the Human Resources Office. Effective June 1, 1993, affected
employees will be eligible to receive benefits commencing on the 31st day of non-work
related injury or illness, and employees will be eligible to receive a maximum benefit of 66
2/3% of their current base salary up to a maximum of$5,000 per month.
Retirement
The City will pay 100% of the employer's contribution to the CaIPERS retirement program
and provide retirement benefits as currently specified under the City's contract with the
California Public Employees Retirement System.
In order for the City to provide the benefits as stated herein, the City amended its contract
with PERS. Pursuant to the amendments with PERS, the City is obligated to contribute
4.598% of the employees' base salary as its contributions to PERS. In addition, the
employees are obligated to pay 8% of its base salary as its contribution to PERS.
Effective July 1, 2005, the City will amend the City's contract with the Public Employee's
Retirement System (PERS) to provide benefits at the 2.7% at 55 formula for the Local
Miscellaneous Em to ees and to incorporate employee shared participation towards the
contribution of said retirement benefit. The employee shared participation of contributions
40 shall be implemented as follows:
•
•
e
Resolution 2015-081
Page 11
On July 1, 2005 — employees will pay 100% of the 6.766% increase to normal cost
• (difference between 2% @55 and 2.7% @ 55 retirement formulas) of their base salary.
The employee's cost will be reflected after the pay period ending date of July 2, 2005.
On July 1, 2006 — employees will pay 5% and the City will pay 1.766% increase to normal
cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their base
salary. The employee's cost will be reflected after the pay period ending date of July 1,
2006.
On June 30, 2007 — Employee's will pay 3% and the City will pay 3.766% increase to
normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their
base salary. The employee's cost will be reflected after the pay period ending date of June
30, 2007.
All such employee contributions shall be deposited in the member's retirement account.
The City will continue to pay the current employee's contribution of seven (7%) of the
employee's base salary to the Public Employees' Retirement System in addition to the
allocated percentage for the increase to normal cost (difference between2% @ 55 and
2.7% @ 55 retirement formulas)
Effective as soon as reasonably practical and consistent with CaIPERS documentary
requirements, the City shall amend its contract with CaIPERS consistent with unit
• employees agreeing to pay an additional 5% towards the 8% of the member contribution in
exchange for an offset wage increase of the same amount.
Bilingual Pay
Effective July 5, 2005, the City agrees to increase the bilingual pay amount from seventy-
five dollars ($75.00) to one hundred dollars ($100.00) per month to a person who is
capable of speaking, reading, writing and/or interpreting the language of Spanish, Chinese,
Japanese, Vietnamese, Tagalog and Signing. Qualifying tests established by the City shall
make determination of capability. Re-testing of individuals will be required to determine
bilingual capability in the above stated languages. Only those individuals who score at the
level of"Good" or better will be eligible for Bi-lingual pay.
Monthly Phone Allowance
Effective July 4, 2004, the City agrees to implement a monthly cellular telephone
allowance of$40.00 per month.
Attendance and Leaves
Sick Leave
The general policy for sick leave will be as set forth, for all full-time employees, in Section
11.4 of the Personnel Rules.
Resolution 2015-081
Page 12
• Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall be debited
on an hourly basis.
Each eligible employee shall elect his/her maximum sick leave hours accrual. Dependent
upon the total number of currently accrued sick leave hours, the maximum sick leave
hours accrual may be set at 300 hours, 600 hours or 900 hours. If an eligible employee
wishes to elect a maximum sick leave accrual level that is at a higher level than their
closest currently accrued sick leave hours, they may do so. The maximum accrual elected
by the eligible employee will be irrevocable. Once the election is made by the employee,
such excess hours will be removed from the employee's sick leave hours accrual,
calculated at their then straight time hourly rate and placed into a sick leave hours bank to
be paid at 75% of the total value, with the timing and method of payment to be determined
by the City.
When an employee's service with the City is terminated for any reason, no compensation
shall be paid for the unused sick leave.
Annual Sick Leave Incentive — Sick leave shall accrue on hourly basis of eight (8) hours
per month and shall be debited on an hourly usage basis. Each January 1, eligible
employees will commence to accrue sick leave hours above their prior elected sick leave
hours bank (300, 600 or 900). At the close of the calendar year, each eligible employee
will receive75% of the unused portion of sick leave hours as compensation, calculated at
their then straight time hourly rate. Payment will be made at the next closest pay period.
• Bereavement Leave
Each classification represented by the Association shall receive the equivalent of their
workweek per incident, as needed, for a death in their immediate family. Immediate family
shall mean and include only the employee's spouse, children, stepchildren, foster children,
grandchildren, parents, grandparents, brothers, sisters, State Registered Domestic Partner
and spouse's Parents and spouse's grandparents. Said time will not be cumulative from
one twelve month period to another nor will pay in lieu of unused leave for bereavement is
provided.
Vacation
Employees will be entitled to utilize accrued vacation leave after completion of six (6)
months continuous employment with the City. Employees may be eligible to utilize accrued
vacation leave at an earlier time, upon written request to and approval of their department
head.
The times during which an employee may take his/her vacation leave shall be determined
by the department head with due regard for the wishes of the employee and for the needs
of the service.
Employees shall, each calendar year, be required to take a minimum of forty (40)
consecutive hours vacation leave. In addition, an employee may, with approval of the
appointing authority, use vacation leave in lesser increments during the calendar year.
Resolution 2015-081
Page 13
• Employees may accumulate up to a maximum of two (2) vacation periods in any one
calendar year for the purpose of a vacation leave. A vacation period is defined as the
maximum amount of vacation leave accrued by an employee in any calendar year, in
accordance with Subsections (a), (b), (c), (d) and (e), as stated below.
f. Employees having less than five (5) years of employment (vacation accrual = 96
hours per year) the maximum amount of vacation that may be accumulated shall
be 192 hours.
g. Employees having more than five (5) years service but less than ten (10) years
of employment (vacation accrual = 120 hours per year), the maximum amount of
vacation that may be accumulated shall be 240 hours.
h. Employees having more than ten (10) years but less than fifteen (15) years of
employment (vacation accrual = 144 hours per year), the maximum amount of
vacation that may be accumulated shall be 288 hours.
i. Employees having more than fifteen (15) years but less than twenty (20) years
of employment (vacation accrual = 168 hours per year), the maximum amount of
vacation that may be accumulated shall be 336 hours.
j. Employees having over twenty (20) years of employment (vacation accrual —
• 192 hours per year). The maximum amount of vacation that may be
accumulated shall be 384 hours.
If the employee, because of business necessity, is not able to utilize excess accrued
vacation hours, upon written request to, and approval of the Department Head, an
employee will be given an extension in order to take his/her vacation. In cases where the
employee forfeits vacation leave time at the request of the City, upon approval of the Chief
Executive Officer or designated representative(s), said employee shall be compensated for
forfeited vacation leave time at the employee's current rate of pay. It is the employee's
responsibility to schedule vacation time well in advance to avoid forfeiting his/her vacation
or to avoid any conflicts.
Employees will be entitled to utilize accrued vacation leave after completion of (6) months
continuous employment with the City. Employees may be eligible to utilize accrued
vacation leave at an earlier time, upon written request to and approval of their department
head.
The times during which an employee may take his/her vacation leave shall be determined
by the appointing authority with due regard for the wishes of the employee and for the
needs of the service.
Employees will be notified on a quarterly basis of their current and potential maximum
vacation hours accrual for the calendar year to assist them in the reduction of excess
accrued vacation hours.
Resolution 2015-081
Page 14
In the event a legal holiday falls during a vacation leave, such holiday shall not be charged
• as vacation leave, and the vacation leave shall be extended or accredited accordingly.
Employees who separate from the service of the City shall be eligible to receive
compensation for all unused, accrued vacation leave.
Administrative Leave
Effective July 1, 2004 each employee shall receive a maximum of fifty (50) hours of
administrative leave with pay each fiscal year. The use of such leave shall be at the
reasonable discretion of the employee
Unused time at the end of each fiscal year, June 30, will be paid during the following
month of July with said time being calculated at their then straight time hourly rate.
Holidays
For employees working a 4/10 plan, the following days shall be observed as holidays:
January 1st, the third Monday in February; the last Monday in May; July 4th; the first
Monday in September; November 11th; the fourth Thursday in November;
December 24th; December 25th; and such other days as may be designated as
holidays by motion of the City Council.
If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will not be
observed on the preceding Wednesday or Thursday. If any of the holidays fall on a
Sunday, the Monday following is the holiday in lieu thereof.
Floating Holidays
Employees working a 4/10 plan will receive two (2) ten (10) hour days of floating leave, for
a total of twenty (20) hours.
Holiday Bank
At the beginning of each calendar year, the City will determine how many of the set
holidays fall on a Friday and/or Saturday. An employee will be credited with an equivalent
number of hours of holiday time ("holiday bank"). Each affected employee will also be
credited with the above floating holidays. The actual date for the use of such leave shall
be subject to the approval of the Chief Executive Officer. This holiday bank leave can be
used in hourly increments and combined with other leave. Employees may accumulate up
to a maximum of one hundred (100) hours of holiday bank time.
If an employee, because of business necessity, is not able to utilize accrued holiday bank
hours, upon written request to, and approval of the Chief Executive Officer, the employee
go will be paid for any excess hours over his/her maximum holiday bank hours accrual. Each
January 1, such excess hours will be removed from the employee's holiday bank hours
accrual, calculated at their then straight time hourly rate and placed in a holiday hours
bank to be paid not later than June 30 of the same year.
Resolution 2015-081
Page 15
• If an employee separates employment from the City, and has used holiday bank time prior
to the occurrence of the actual holiday, he/she will have his/her vacation bank,
administrative leave and/or final paycheck reduced to reflect the excess holiday bank time
used.
If an employee separates employment from the City, and has not used any eligible
accrued holiday bank time, he/she will be paid for such eligible holiday bank time at his/her
straight time rate.
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