HomeMy WebLinkAbout2016 110 CC RESO Attachment A
RESOLUTION NO. 2016-110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA,
ESTABLISHING UNDERGROUND UTILITY DISTRICT 16-1 ON BALDWIN PARK
BOULEVARD BETWEEN KENMORE AVENUE AND BRESEE AVENUE.
WHEREAS, Overhead utilities may be undergrounded by first establishing an
underground utility district and then using funds from the California Public Utilities Commission
(CPUC) Rule20A funding program, which is administered by the Southern California Edison
Company (SCE), and
WHEREAS, It is desirable to remove the visual blight caused by overhead utilities
NOW THEREFORE,IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. The City of Baldwin Park City Council authorizes SCE to proceed with the
Baldwin Park Boulevard Underground Utility District 16-1 Rule 20A funded project to
underground the overhead utilities on Baldwin Park Boulevard between Kenmore Avenue and
Bresee Avenue, including the removal of all poles, overhead wires and associated structures
and the underground installation of wires and facilities for supplying electric, communication or
similar and associated service within the District and for individual service connections and
connection to the main connection point at the first pole outside of the District as Described in
Exhibit "A" and depicted in Exhibit "B"
PASSED, APPROVED, AND ADOPTED this 'nd day of Marc :
iiimr-----
M AN . L LOZANO
Mr OR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2016-110 was duly adopted by the City Council of the City of Baldwin
Park at a regular meeting thereof held on March 2, 2016 and that the same was adopted by the
following vote to wit:
AYES: COUNCIL MEMBERS: BACA, GARCIA, LOZANO, PACHECO, RUBIO
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
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ABST COUNCIL MEMy-=`-S: NONE
Jii1i WC
ALEJAN Ki•A AVILA
CITY CLERK
EXHIBIT"A"
DESCRIPTION OF UNDERGROUND UTILITY DISTRICT 16-1
All property within a strip of land approximately one hundred(100) feet wide, lying
approximately fifty(50) feet on each side of the centerline of Baldwin Park Boulevard beginning
at the centerline of the intersection of Baldwin Park Boulevard with Kenmore Avenue and
continuing northeast to the intersection of Baldwin Park Boulevard and Bresee Avenue. All
applicable properties being within the boundaries of the City of Baldwin Park, County of Los
Angeles, State of California.
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January 27, 2016
Mr. Daniel Wall, PE
Director of Public Works/City Engineer
CITY OF BALDWIN PARK
14403 E. Pacific Avenue
Baldwin Park, CA 91706-4297
Subject: Rough Order of Magnitude (ROM) Cost Estimate
Baldwin Park— Rule 20A Undergrounding Project
Baldwin Park Boulevard — Kenmore Avenue to Bresee Avenue
Dear Mr. Wall,
Rule 20A Project Management has reviewed the Rule 20A project in the City of Baldwin Park:
Baldwin Park Boulevard — Kenmore Avenue to Bresee Avenue. The ROM cost estimate for the
project is$3,000,000 expressed in 2017 dollars. The estimated trench footage for the project is
5,210 linear feet and includes all mainline trenching as well as crossings, street lights and service
laterals. The cost of the project is escalated to the year 2017, which is the anticipated year that
construction would be scheduled and includes an estimated accuracy variance of approximately
40%. This assumes the other utilities involved in the project can complete their design and
prepare construction documents in the same timeframe as SCE has estimated. Should the City
and SCE agree to proceed with the Rule 20A project, the scope of work and SCE estimated cost
for the project can be updated and with greater accuracy following the completion of SCE's final
engineering design.
According to the California Public Utilities Commission (CPUC) Decision 01-12-009, SCE may
mortgage a maximum of five years of a city's future Rule 20A annual allocations. For calendar
year 2016, the City of Baldwin Park has received an annual allocation of$158,057 which brings
the City's current Rule 20A allocation balance to $2,586,528. Projecting similar annual
allocations for year 2017 the City would have an approximate balance of$2,744,585 at the
anticipated start of construction in the last quarter of 2017. Given the ROM estimate of
$3,000,000, there would be a shortfall of approximately$255,415 in annual allocations, the
equivalent of just over a one year mortgage of future allocations, which falls within the five-year
maximum mandated by the CPUC, therefore making this a viable project. SCE will review and
update the allocation estimate prior to the start of construction to ensure an adequate balance
exists before proceeding with construction.
SCE's ability to proceed with this project is dependent upon the annual CPUC approved budget
for the Rule 20A Program, which provides for the availability of capital funding and resources for
Rule 20A projects. Funding levels for the Rule 20A Program may di C
pr
allocations and the anticipated year of construction for this proposed j
EIVED
FEB 022016
1
CITY OF BALDWIN PARK
ENGNEEFNG DIVISION
The ROM estimate is based on the following assumptions:
• SCE has an available budget to proceed with the project.
• The City of Baldwin Park has accumulated an adequate allocation balance within the
allowable five year mortgage limit.
• The City of Baldwin Park has established an underground utility district by resolution or
ordinance for this project and/or area.
• City of Baldwin Park will allow and provide for the granting of easement(s)to SCE for
trench installation within the project boundary, as necessary.
Additional terms and conditions assumed in the ROM estimate are outlined in the attached Rule
20A General Conditions Policy document, which further defines the responsibilities of SCE and
the City of Baldwin Park to ensure the success of this project.
Please communicate the current ROM estimate and the information included regarding
allocations and assumptions to the appropriate City staff.
Thank you for your assistance in this matter and should you have any questions please feel free
to call me directly.
Sincerely,
1311,"
Robert Ciccarelli
SCE Rule 20A Project Manager
Metro East Region
714-430-7842 cell, 714-971-5762 office
714-973-5762 fax, robert.ciccarelli@sce.com
cc:
Tony Mathis, SCE Distribution Project Management
Dave Seeley, SCE Rule 20A Project Manager
Constance Turner, Local Public Affairs Region Manager
Talisa Lee, SCE Rule 20A Program Analyst
Project Files
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Rule20A General Conditions 1
General Conditions:
SCE will, at its expense, replace its existing overhead electric facilities with underground
electric facilities as outlined in the Rule 20 Tariff. To ensure the success of this program,
this policy document further defines the responsibilities of SCE and the sponsoring
governmental agency(applicant) as follows:
Responsibilities of SCE:
1. Provide initial project assessment including qualification under Rule 20A, suggestions as
to cost-effective use of 20A allocations and possible exemptions for poles that are not
cost-effective to underground.
2. Provide a Rough Order of Magnitude(ROM) estimate for the undergrounding of SCE's
facilities and a preliminary schedule based on an analysis of available allocations.
3. Provide consultation to the Applicant to establish or modify the project boundary map
for SCE's operational benefits and if necessary to improve wheelchair access adjacent to
SCE's facilities, and to facilitate approval of the project resolution or ordinance.
4. After approval and formation of the Underground Utility District (UUD) and, as
requested by the Applicant, meet at least once every other month with the Applicant to
discuss project status and progress.
5. Initiate and complete SCE's preliminary design identifying SCE's trench route and
location of structures.
6. Provide an electronic copy(CADD) of SCE's preliminary design to the Applicant for
distribution to the joint utilities.
7. Identify locations that require an easement for the placement of SCE's facilities on
private property.
8. Prepare necessary easement documents,make initial contact with affected property
owners, and make reasonable efforts to secure the necessary easements. If SCE cannot
obtain easements, SCE will solicit the Applicant's assistance to do so.
9. Replace existing overhead fed streetlights with new underground fed marbelite
streetlights within the UUD.
10. Provide approved Storm Water Pollution Prevention Plans (SWPPP) where required.
11. Provide temporary traffic control consistent with the California Joint Utility Traffic
Control Manual.
12. Provide overall coordination of the bid process for the civil portion of the project
(underground ducts and structures) for affected joint utilities. After installation and
completion of the ducts and structures, each utility is solely responsible for its cabling
and overhead removal.
Transmission&Distribution
Central Design&Field Accounting
Issued:May 6,2013 Page 1
13. pp SCE may Upon request of the Applicant, use Rule 20 allocations for the installation of
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no more than 100 feet of each customer's underground electric service lateral and for
the conversion of electric service panels to accept underground service, excluding permit
fees.
14. Provide necessary materials and construction to complete the new underground
electrical system.
15. Provide proper notification to affected customers when electrical outages are necessary
to complete conversion to the new underground electrical system.
16. Upon completion of SCE's underground system, remove SCE's existing overhead
electrical facilities within the UUD in accordance with the Joint Pole Agreement.
17. Provide the Applicant with an updated schedule when the project is anticipated to
experience a delay of three or more months.
18. Provide the Applicant with a revised project estimate when costs are anticipated to
exceed the estimate by 10% or more.
19. Provide the Applicant with a"Letter of Completion" after removal of SCE's overhead
facilities to document completion of the new underground system and to report on the
estimated cost at completion.
Responsibilities of the Applicant:
1. Consult with SCE to confirm the requirements and location of the project.
2. Once the project's boundary has been determined, identify and notify all utilities within
the proposed project's boundary.
3. Provide an approved resolution or ordinance forming a UUD and a boundary map as
required by SCE's Tariff Rule 20.
4. Notify each property owner and affected utility in writing of the conversion with a copy
of the adopted resolution/ordinance and boundary map.
5. Provide any studies or information regarding known environmental,biological,
geological and or cultural areas within the approved UUD, including recent pot
holing/core samplings and soils/paving information from recently completed projects.
6. Provide overall coordination of all utilities involved in the project, including project
scheduling and status meetings and ensure each utility performs its required agreed-upon
scope of work.
7. Provide Base Map information showing the following: boundary, roads, future road
improvements, sidewalks, curbs, property lines,buildings, existing water and sewer,
easements, and any other known utilities or obstacles. The Applicant may opt to provide
SCE with complete base maps including all utilities.
8. After SCE has made reasonable efforts to secure easements, the Applicant will secure all
required rights-of-way and easements necessary for the installation of SCE's facilities on
private property.
9. Review, comment upon, and approve SCE's design plans, street light authorization
form, and traffic control plans within 30 days of receipt from SCE.
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Transmission&Distribution
Central Design&Field Accounting
Issued:May 6,2013 Page 2
10. Manage and pay all costs associated with the remediation of contaminated soils and
cultural resource findings. Rule 20A funding may not be used for environmental
remediation costs.
11. Stake and survey for any associated future grade changes.
12. Provide SCE or SCE's contractor with an acceptable construction yard for material and
equipment laydown.
13. Limit the paving and restoration requirements to SCE's standard excavation and
restoration(APWA Standard 133-2) necessary for construction of the project. SCE and
joint trench participants will replace paving, landscaping, sidewalks, etc. that are
removed during construction. Rule 20A funding may not be used for additional
restoration costs or street improvements beyond that necessitated by the project.
14. Waive pavement moratorium requirements, or pay for additional costs above SCE's
standard for pavement and restoration.
15. Should applicant require any additional traffic control planning beyond that which SCE
provides(per California Joint Utility Traffic Control Manual), Applicant will prepare or
pay to prepare such a plan.
16. Pay for the installation of any additional streetlights or decorative streetlights requested
by the Applicant in accordance with SCE's Street Light Agreement.
17. Remove Applicant-owned streetlights attached to utility poles and located within the
UUD at Applicant expense.
18. Minimize work hour restrictions for construction, including holiday and/or special
construction limitations.
19. Waive all permit fees and other incidental project specific costs, including, but not
limited to, inspection,parking charges, rental cost of Applicant properties and lost
revenues.
20. Guarantee to authorize SCE to proceed with the conversion of a minimum 600 feet of
existing continuous overhead electrical facilities to underground facilities within the area
of the approved UUD. This is the minimum length of undergrounding that can be
constructed and capitalized under SCE's Rule 20A tariff, allowing SCE to recover its
investment from its ratepayers. Once approved by SCE, a Rule 20A project may not be
cancelled by the applicant.
Transmission&Distribution
Central Design&Field Accounting
Issued:May 6,2013 Page 3
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