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HomeMy WebLinkAbout2015 07 01NOTICE CALL OF A SPECIAL I G OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, JULY 1, 2015 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: June 25, 2015 Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on June 25, 2015. Alejandra Avila City Clerk UWA,IL t l CITY COUNCIL SPECIAL MEETING Please note time and meeting JULY 11 2015 location 5:30 PM ,- ..w, CITY HALL — 3'd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APA GAR SUS TELEFONOS CEL ULA RES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish-speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podrb hacerlo durante el perfodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por fres (3) minutos. Hay un int6rprete para su conveniencia. BALDWIN P > A- R K Manuel Lozano - Mayor Cruz Baca - Mayor Pro Tem Monica Garcia - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APA GAR SUS TELEFONOS CEL ULA RES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish-speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podrb hacerlo durante el perfodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por fres (3) minutos. Hay un int6rprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tem Cruz Baca and Mayor Manuel Lozano PUBLIC COMMU'NI'CATIONS Three (3) minute speaking time limit Tres (3) minutos sercl el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exists alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] 1. USED CAR DEALERSHIP ORDINANCE Presentation to review the existing Ordinance as it relates to Used Car Dealerships, and consider options for amending the Ordinance including the revision of zoning and development standards. RECESS TO CLOSED SESSION 2. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: L\ ency designated representatives: Shannon Yauchzee; Jimmy Gutierrez Em to ee Org niz tions: General Unit of Maintenance Employees, SEIU Local 721; Police Officer Association; Professional and Technical Employees Association; Clerical Employees Association; Police Management Employees Association; Classified Confidential Employees Association; Classified Management Employees Association Unre rlg§ t d E� : to eek: City Planner; Housing Authority Manager; Community Development Director; Human Resource Manager; Police Chief; Finance Director; Public Works Director; Recreation and Community Services Director 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GC §54957) City Housing Manager City Planner 4. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 5. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale, Case Number: BS152919 Case Name: Paul Cook v. City of Baldwin Park, Case Number: 2:15 -CV -4163 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on June 25, 2015. w .411 Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each itern on this agenda are available for public viewing and inspection at City Mall, 2"� Floor Lobby Area or, at the Los Angeles County Public; Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or a-marlkrlr; sgl aldwinpgrk.corn. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) MAN J !LY 1, 2015 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 BAI. DWIc F" .w A RK. Manuel Lozano Mayor Cruz Baca - Mayor Pro Tem Monica Garcia - Council Member Ricardo Pacheco - Council Member Susan Rubio - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podr6 hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any ,rwffrhfr, rc,'C" rrrf r. f;4lfl0 r") "'a rrfof an r,r)c'of a rn'q,el`i,I�Tr OC,lirk({ rfl f0") , C;iPy C()0t'1Cfl 'fiq�l i s r.9'r.� P fCa�rl „f , , "pig, City f; 00W� / o> Jfr 72 h l f ff(k-ar ti") vlfij ��, ti�t<<��ilfflfFF, rr�f far.r�lr�f, rrr��aCa�,r;�iff r f,fty P fall in the') C,r1.y �,,lr, �r r lr`if,rti ��p t�f�i�Fd, i f �. �i��rr �Irfrrr,�.�r:f, °±rrl rnra) "'! (Aflk os air CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Mayor Pro Tem Cruz Baca and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS None. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en algun asunto a menos que sea incluido en la agenda, o a menos qua exists algGna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. (Codigo de Gobierno §54954.21 City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 2. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special and Regular City Council Meetings held on February 20, 2013. B. Meeting Minutes of the Special and Regular City Council Meetings held on March 6, 2013. C. Meeting Minutes of the Special and Regular City Council Meetings held on March 20, 2013. D. Meeting Minutes of the Special and Regular City Council Meetings held on April 3, 2013. E. Meeting Minutes of the Special and Regular City Council Meetings held on April 17, 2013. F. Meeting Minutes of the Special and Regular City Council Meetings held on May 1, 2013. G. Meeting Minutes of the Special and Regular City Council Meetings held on May 15, 2013. H. Meeting Minutes of the Special and Regular City Council Meetings held on June 3, 2015. I. Meeting Minutes of the Special City Council Meetings held on June 10, 2015. 3. APPROVE THE BARNES PARK AND WALNUT CREEK NATURE PARK YOUTH EMPLOYMENT PLAN Staff recommends that Council approve the Youth Employment Plan to meet requirements of the Los Angeles County Regional Park and Open Space District policy on employment of at -risk youth. 4. NOTICE OF COMPLETION — CITYWIDE SIDEWALK IMPROVEMENTS PROJECT Staff recommends that Council: 1) Accept the construction improvements by Moreno Engineering, Inc., and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of $21,263.34 in retention funds to Moreno Engineering, Inc., upon expiration of the 35 -day notice period. City Council Agenda Page 3 5. NOTICE OF COMPLETION — CITYWIDE STEET SIGN REPLACEMENT PROJECT Staff recommends that Council: 1) Accept the construction improvements by Aegis ITS, Inc., and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of $6,922.87 in retention funds to Aegis ITS, Inc., upon expiration of the 35 -day notice period. 6. CONDUCT A SECOND READING, BY TITLE ONLY AND WAIVE FURTHER READING, AND FOLLOWING SUCH READING, ADOPT ORDINANCE 1375, ENTITLED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 91.40 OF CHAPTER 91, TITLE IX, GENERAL REGULATIONS, OF THE BALDWIN PARK MUNICIPAL CODE." Staff recommends that Council conduct a second reading, by title only and waive further reading, and following such reading, adopt Ordinance 1375, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 91.40 OF CHAPTER 91, TITLE IX, GENERAL REGULATIONS, OF THE BALDWIN PARK MUNICIPAL CODE." 7.. CONSIDERATION AND AUTHORIZATION TO SUBMIT THE DRAFT ENHANCED WATERSHED MANAGEMENT PROGRAM FOR THE UPPER SAN GABRIEL RIVER WATERSHED MANAGEMENT GROUP TO THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD Staff recommends that Council authorize the Chief Executive Officer to sign a Letter of Authorization allowing the County of Los Angeles to submit the Draft Enhanced Watershed Management Program to the Los Angeles Regional Water Quality Control Board on the City's behalf. 8. APPROVE A PROPOSAL FOR COLLECTIONS SERVICES Staff recommends that Council approve the proposal submitted by Credit Bureau Associates and direct the City Attorney to prepare the appropriate contract incorporating the proposal, and authorize the Mayor to sign all necessary documents. 9. AUTHORIZE THE CITY TO ENTER INTO AN AGREEMENT WITH THE BALDWIN PARK UNIFIED SCHOOL DISTRICT FOR PUBLISHING IN THE BALDWIN PARK NOW Staff recommends that Council approve the agreement between the City of Baldwin Park and the Baldwin Park Unified School District to provide for publication of bi- lingual articles and notices in the Baldwin Park NOW. 10. APPROVE OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/2016 Staff recommends that Council receive and file the Statement of Investment Policy for Fiscal Year 2015/2016. City Council Agenda Page 4 PUBLIC HEARINGS 11. ADOPTION OF THE BUDGET FOR FISCAL YEAR 2015/2016 FOR THE CITY OF BALDWIN PARK, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY That the Mayor and City Council approve the Fiscal Year 2015-2016 Budget for the City, by approving Resolutions for the City, Housing Authority, Finance Authority and the Successor Agency; or that the Mayor and City Council approve Resolutions authorizing a continuing appropriation for the temporary use of the 2014-15 budget for fiscal year 2015-16, pending final approval of the 2015-16 budget. 12. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2015-076 ORDERING THE ASSESSMENT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016 Staff recommends that Council conduct a Public Hearing and, after considering relevant testimony, waive further reading and read by title only, and adopt Resolution No. 2015-076, entitled "A Resolution of the City Council of the City of Baldwin Park, California, ordering the annual levy and collection of assessments associated with the Citywide Park Maintenance Assessment District for FY2015- 2016, and authorizing the Los Angeles County Assessor to add this special assessment to the property tax bills." 13. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2015-077 ORDERING THE ASSESSMENT FOR THE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY2015-2016. Staff recommends that Council conduct a Public Hearing and, after considering relevant testimony, waive further reading and read by title only, and adopt Resolution No. 2015-077 entitled "A Resolution of the City Council of the City of Baldwin Park, California, ordering the annual levy and collection of assessments associated with the Citywide Landscaping and Lighting Maintenance Assessment District for FY2015-2016, and authorizing the Los Angeles County Assessor to add this special assessment to the property tax bills." 14. CONDUCT A PUBLIC HEARING TO CONSIDER A REQUEST FOR CONSIDERATION OF A PROPOSED AMENDMENT TO THE CITY'S MUNICIPAL CODE ADDING LANGUAGE RELATING TO COTTAGE FOOD OPERATIONS IN ACCORDANCE WITH STATE LAW. (LOCATION: ALL RESIDENTIAL ZONES; APPLICANT: CITY OF BALDWIN PARK; CASE NUMBER: AZC-176) Staff recommends that Council conduct a Public Hearing to consider a request of a Proposed Amendment to the City's Municipal Code Adding Language Relating to Cottage Food Operations in Accordance with State Law (Location: All Residential Zones; Applicant: City of Baldwin Park; Case Number: AZC-176), and following the hearing, introduce and read, by title only, Ordinance No. 1374, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK TO AMENDING BALDWIN PARK MUNICIPAL CODE CHAPTER 153.220 AND 153.120 TO ESTABLISH REGULATIONS FOR COTTGE FOOD OPERATIONS." City Council Agenda Page 5 REPORTS OF OFFICERS 15. APPOINTMENT OF VOTING DELEGATES FOR 2015 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE — ANNUAL BUSINESS MEETING Staff recommends that Council appoint a voting delegate and up to two alternate voting delegates to represent the City of Baldwin Park at the Annual Business Meeting to be held at the 2015 League of California Cities Annual Conference. 16. REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF APPOINTMENT, REAPPOINTMENT, OR REMOVAL OF MEMBERS OF VARIOUS CITY COMMISSIONS Staff recommends that Council review the submitted Commission applications, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt, the following Resolutions: 1) Resolution No. 2015-070, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Planning Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5;" 2) Resolution No. 2015-071, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Personnel Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5;" 3) Resolution No. 2015-072, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, 5, 6, 7 and 8.11 4) Authorize staff to re -advertise to solicit applications for the Housing Commission of the City of Baldwin Park, for Office Numbers 1 and 2, the term of which expires on June 30, 2015, but for which no applications were received; and 5) At this time the City Council could also consider the removal and or replacement of any commissioners consistent with and pursuant to BPMC Section 32.09. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1. ADOPTION OF THE BUDGET FOR FISCAL YEAR 2015/2016 FOR THE CITY OF BALDWIN PARK, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY That the Mayor and City Council approve the Fiscal Year 2015-2016 Budget for the City, by approving Resolutions for the City, Housing Authority, Finance Authority and the Successor Agency; or that the Mayor and City Council approve Resolutions authorizing a continuing appropriation for the temporary use of the 2014-15 budget for fiscal year 2015-16, pending final approval of the 2015-16 budget. City Council Agenda Page 6 SA -2. APPROVE OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/2016 Staff recommends that Council receive and file the Statement of Investment Policy for Fiscal Year 2015/2016. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS COMMUNICATIONS Request by Mayor Pro Tem Cruz Baca for discussion and direction to staff on the following: • Mayor Pro Tem Baca is requesting that direction be provided to staff to implement a plan to install flag banners on Maine Street and Ramona Boulevard during the time period between Memorial Day and the July 4t", beginning next year. • Mayor Pro Tem Baca is requesting that direction be provided to staff to bring back information on adopting City Council Standing Rules / Rules of Conduct to a future Study Session for consideration and adoption. Request by Councilmember Susan Rubio for discussion and direction to staff on the following: • Councilmember Rubio is requesting that direction be provided to staff to implement a program to honor the Memorial Day weekend by accepting submission of names of Baldwin Park Resident Veterans to be displayed on the Morgan Park Marquis, and have a large wreath placed on the Morgan Park Veterans Memorial. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 25th day of June, 2015 a; AIle- Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at k11 ell baldwinpark,com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 7 STAFF REPORT ITEM NO. j 3/1 TO: Honorable Mayor and City Councilmembers �Haa s. o F �� FROM: Rose Tam, Assistant Accounting Manage sAN oAsRIEL DATE: July 01, 2015 �r�.w ry SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.. FISCAL IMPACT The payroll for the last period was $753,491.13 and the attached General Warrants Register were $671,915.80 for a total amount of $1,529,595.34. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee hoes hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The two payrolls of the City of Baldwin Park consisting of check numbers 197120 to 197162. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 241995 to 242482 for the period of May 10, 2015 through June 06, 2015, inclusive; these are presented and hereby ratified in the amount of $753,491.13. 2. 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CALL TO ORDER The meeting was called to order at 6:10 p.m, ROLL CALL: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano ZUBLIG COMMUNICATIORS RECESS, 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, C. E. O. and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un -represented employees; and part-time employees. 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9 (d)(1)) Eddie Avakian, Case No. 2010107078 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9 (d)(1)) Case Name: Adams, et al v. City of Baldwin Park, et al, Case No. CIV12-00512 WXREMWENUMM"" REPORT FROM CLOSED SESSION No action was taken on items discussed in Closed Session, ADJOURNMENT The Special Meeting was adjourned at 7:00 p.m. ATTEST:. City Clerk Mayor MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING FEBRUARY 20, 2013, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:05 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $75 for attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Mayor Lozano asked that the meeting be closed in memory of Edward E. Morga, a resident of Baldwin Park for over 60 years; extended heartfelt condolences to his family. Mayor Lozano asked that the meeting also be concluded in memory of Albert "Al" Real, a distinguished Baldwin Park resident and an active member in the community. Mayor Pro Tem Garcia requested that the meeting be closed in memory of Pauline Morimoto, a neighbor and friend who will be greatly missed. Councilmember Pacheco passed on his condolences and prayers to the family and friends of Theresa Sanchez, who recently succumbed to her battle with cancer. Councilmember Pacheco also extended congratulations to Ken Woods for his appointment as Director with the Valley County Water District. Councilmember Marlen Garcia and Mayor Pro Tem Monica Garcia congratulated Mr. Woods on his appointment to the Valley County Water District and extended appreciation for his representing the community. City Council Regular Meeting Minutes 2/20/13 PROCLANS Recognition of outgoing Recreation & Community Services Student Commissioner, Destiney Singleton. Mayor Lozano presented a Plaque to recognize the services of Destiney Singleton on the City's Recreation & Community Services Student Commissioner and her dedication during her service on the Commission. PUBLIC COMMUNICATIONS Mayor Lozano announced Public Communications as open at 7:19 p.m. and announced that speakers are allowed three (3) minutes for each speaker. Susan Reyes, representing Senator Ed Hernandez, provided a brief summary of upcoming events being hosted by the Senator; invited the community to attend. 1uan Mi uel Cruz, Baldwin Park resident, spoke of a problem with speeding vehicles in his neighborhood and pointed specifically to a motorcycle accident occurring on Father's Day directly in front of his home; requested that some kind of mitigating steps be taken, suggesting speed bumps or other roadway deterrent. Juan Rios, Baldwin Park resident, inquired about the financial comparison between the annual costs for law enforcement services provided by Baldwin Park Police Department versus the Los Angeles County Sheriff's Department; expressed concern for the City's current financial health and noted that the current police services are very effective. Terri Muse, representing Waste Management, Inc., informed Council and the community of a new program between jointly hosted between the Baldwin Park Teen Center and Baldwin Park Unified School District; explained how several students from local high schools are participating in recycling advocates program and the benefits for both the community and the participating students. Art Luna, Baldwin Park resident, voiced concern regarding priority property lines; stated the Department of Transportation trucks are speeding down Ledford on the way to construction sites; opined that the City's street sweeper is not doing an effective job and is frequently speeding; expressed objection to medical benefits being paid for City employees upon retirement; opined that there is a lack of response to issues being brought before Council. Greq Tuttle, Baldwin Park business owner, questioned various expenditures found on the Warrants and Demands report; commented on a lack of response when submitting public records requests; opined that those who have are subject to a lawsuit should be paying for their own defense, not the City. There being no additional speakers, Mayor Lozano closed public communications at 7:36 p.m. Mayor Lozano addressed some of the concerns expressed during Public Communications and directed Public Works Director Dan Wall to meet with the citizen regarding speeding vehicles in his neighborhood to determine whether the issue can be resolved. Page 2 of 8 City Council Regular Meeting Minutes 2/20/13 Discussion ensued with regard to the disclosure of information and projected costs for law enforcement services; note was made that the City is still awaiting the information and that hit will be published as soon as it is received. Councilmember Marlen Garcia commented on a recent award presented by the California Department of Parks and Recreation to the City's Parks and Community Services Department; noted that they were recognized with an Award of Excellence, in particular for the Senior Citizens Programs. Mayor Lozano, in response to a comment made by Mr. Art Luna, stated that the Councilmembers do not receive the same health benefits as those of regular full time employees. Councilmember Rubio expressed appreciation to all departments, noting that each and every department does a fine job. CONSENT CALENDAR Councilmember Pacheco requested that Item Nos. 2 and 3 be taken separately for discussion. Councilmember Rubio stated that she did not want to pull Item No. 4 but requested that City Manager Singhal provide additional information on the item. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. Motion was made by Mayor Lozano, seconded by Pacheco, carried (5-0) to ratify the attached Warrants and Demands. AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 2. SECOND READING AND ADOPTION OF ORDINANCE NO. 1357: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT DIVERSION DEPOSITS." It is recommended the City Council conduct a second reading by title only and adopt ORDINANCE NO. 1357, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT DIVERSION DEPOSITS". Councilmember Pacheco inquired about the fee structure with regard to disposal of debris from the project, depending on whether materials are recycled or material is sent as refuse. Councilmember Pacheco suggested that the fees be reduced for residents in order to make the financial impact lessened on smaller resident projects. Director of Public Works, Dan Wall, stated that an amendment can be made to the Ordinance. Page 3 of 8 City Council Regular Meeting Minutes 2/20/13 Discussions ensued and the exemption threshold, based on the project value, was discussed along with amending the fee base to coincide with that value. There was consensus with Council that the proposed changes made sense and staff should revise the ordinance to be brought back at a future meeting. Motion was made by Pacheco, seconded by Mayor Lozano, carried (5-0) to approve the amendment of Ordinance No. 1357, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT DIVERSION DEPOSITS," and return with the amended Ordinance for Council consideration at a later date. AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 3. CITY OF BALDWIN PARK'S COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2012 It is recommended that the City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2012. Councilmember Pacheco requested that this item be moved to the next Regular meeting to allow time for additional review; Councilmember Rubio also commended on the item, noting that the report was not provided with the staff report, therefor reducing the time available for Council to review the report. Motion was made by Pacheco, seconded by Rubio, carried (5-0) to bring the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2012, back for consideration at the next Regular City Council Meeting AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 4. RESOLUTION NO. 2013-003 AND RESOLUTION SA 2013-001 IN REGARDS TO A LOAN FROM THE CITY OF BALDWIN PARK TO THE SUCCESSOR AGENCY FOR THE PAYMENT OF A PORTION OF THE FISCAL YEAR 2013-2014 ENFORCEABLE OBLIGATIONS It is recommended the City Council and the Successor Agency Governing Body adopt the following Resolutions entitled: 1) Resolution No. 2013-003: "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2013- 2014 ENFORCEABLE OBLIGATIONS", and; Page 4 of 8 City Council Regular Meeting Minutes 2/20/13 2) Resolution No. SA 2013-001: "A RESOLUTION OF THE BALDWIN PARK SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION ACCEPTING A LOAN FROM THE CITY OF BALDWIN PARK TO PAY A PORTION OF THE FISCAL YEAR 2013-2014 ENFORCEABLE OBLIGATIONS". Councilmember Rubio sought clarification from City Manager Singhal as to what the nature of these resolution are for and how the effect the City's financial obligations. City Manager Singhal explained that these resolutions create a loan mechanism between the City and the Successor Agency (SA) which will allow, in the future, for the City to recover funds spent by the SA, should the SA be afforded funding to make such restitution. Motion was made by Mayor Lozano, seconded by Rubio, carried (5-0) to approve Resolution No. 2013-003, "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2013- 2014 ENFORCEABLE OBLIGATIONS," and Resolution No. SA 2013-001, "A RESOLUTION OF THE BALDWIN PARK SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION ACCEPTING A LOAN FROM THE CITY OF BALDWIN PARK TO PAY A PORTION OF THE FISCAL YEAR 2013-2014 ENFORCEABLE OBLIGATIONS." AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 5. TREASURER'S REPORT: DECEMBER 2012 Staff recommends that the City Council receive and file the December 2012 Treasurer's Report. Motion was made by Mayor Lozano, seconded by Pacheco, carried (5-0) to receive and file the December 2012 Treasurer's Report. AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR 1. APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 13- 14A) FOR THE PERIOD FROM JULY 1, 2013 THROUGH DECEMBER 31, 2013 AND ADMINSTRATIVE BUDGET FOR FY 2013-14 BY THE CITY COUNCIL AS GOVERNING BODY OF THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION Staff recommends the City Council, as governing body of the Successor Agency: Page 5 of 8 City Council Regular Meeting Minutes 2/20/13 1) Adopt a Recognized Obligation Payment Schedule (ROPS) 13-14A for the period of July 1, 2013 through December 31, 2013; and 2) Adopt the Successor Agency Administrative Budget for Fiscal Year 2013-14; and 3) Direct staff to proceed with submitting the draft ROPS 13-14A for approval to the Oversight Board; 4) Send the approved ROPS to the County Administrative Officer, County Auditor Controller, the State Controller and Department of Finance; and 5) Instruct staff to post the approved ROPS 13-14A on the City's website. Motion was made by Mayor Lozano, seconded by Garcia, carried (5-0) to adopt a Recognized Obligation Payment Schedule (ROPS) 13-14A for the period of July 1, 2013 through December 31, 2013; adopt the Successor Agency Administrative Budget for Fiscal Year 2013-14; direct staff to proceed with submitting the draft ROPS 13-14A for approval to the Oversight Board; send the approved ROPS to the County Administrative Officer, County Auditor Controller, the State Controller and Department of Finance; and instruct staff to post the approved ROPS 13-14A on the City's website AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 2. RESOLUTION NO. 2013-003 AND RESOLUTION SA 2013-001 IN REGARDS TO A LOAN FROM THE CITY OF BALDWIN PARK TO THE SUCCESSOR AGENCY FOR THE PAYMENT OF A PORTION OF THE FISCAL YEAR 2013-2014 ENFORCEABLE OBLIGATIONS It is recommended the City Council and the Successor Agency Governing Body adopt the following Resolutions entitled: 1) Resolution No. 2013-003: "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2013- 2014 ENFORCEABLE OBLIGATIONS", and; 2) Resolution No. SA 2013-001: "A RESOLUTION OF THE BALDWIN PARK SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION ACCEPTING A LOAN FROM THE CITY OF BALDWIN PARK TO PAY A PORTION OF THE FISCAL YEAR 2013-2014 ENFORCEABLE OBLIGATIONS". Please reference item #4 on City Council. Motion was made by Mayor Lozano, seconded by Garcia, carried (5-0) to approve Resolution No. 2013-003, "A RESOLUTION OF THE CITY OF BALDWIN PARK PROVIDING A LOAN TO THE SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION TO PAY A PORTION OF THE FISCAL YEAR 2013- 2014 ENFORCEABLE OBLIGATIONS," and Resolution No. SA 2013-001, "A Page 6 of 8 City Council Regular Meeting Minutes 2/20/13 RESOLUTION OF THE BALDWIN PARK SUCCESSOR AGENCY TO THE COMMUNITY DEVELOPMENT COMMISSION ACCEPTING A LOAN FROM THE CITY OF BALDWIN PARK TO PAY A PORTION OF THE FISCAL YEAR 2013-2014 ENFORCEABLE OBLIGATIONS." AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL ]CITY CLERIC / CITY TREASURER i STAFF REQUESTS COMMUNICATIONS Request by Councilmember Ricardo Pacheco for discussion & direction to staff on the following: Consideration and implementation to administer a Foreclosed Property Registration Program. Councilmember Pacheco stated that he had discussions with a local company that administers a program that oversees the registration of property and helps to enforce the actions of property owners to either clean up blighted property or pay fines. Councilmember Pacheco requested that staff work with the consultant to development a program and work in cooperation to implement the program. Request by Councilmember Marlen Garcia for discussion and direction to staff on the following: Send letter of support from Council to Congress demanding that they reauthorize VAWA (Violence Against Women Act) and support the protection of LGBT Americans and new immigrants. Councilmember Marlen Garcia stated that she was in receipt of an email from Senator Feinstein in which she noted the passing of the Violence Against Woman Act; noted that the Act has been revised to include various protected classes; requested that a letter be sent to Congress expressing the City's support for the Violence Against Woman Act and support for the protection of LGBT Americans and new immigrants. Councilmember Rubio sought support from Council to reach out to Assemblymember Hernandez' office, accepting the offer to host a workshop to educate the community on the new Health Care Act. Request by Mayor Manuel Lozano for discussion on the following: 2013 State of the City Address program. Councilmember discussed the agenda and assignment of various duties involving Council throughout the event. Councilmember Rubio reiterated, to insure the community is aware, that the State of the City Address will be held on March 1, 2013. ADJOURNMENT Page 7 of 8 City Council Regular Meeting Minutes A motion was made by Lozano, seconded by Pacheco, and carried (5-0) to adjourn the meeting at 8:14 p.m. Mayor ATTEST: City Clerk APPROVED:: 2/20/13 Page 8 of 8 I MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING MARCH 6,2013,6:00 P.M. CITY HALL _ 3rd Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order at 6:10 p.m. ROLL CALL: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano None. 1. REVIEW REVENUES AND EXPLORE WAYS TO IMPROVE THE ECONOMIC VITALITY OF THE CITY 0 1. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, C. E. O. and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un -represented employees; and part-time employees. 2. PUBLIC APPOINTMENT (GC §54957) Finance Director 3. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (GC §54956.9(d)(1) Case Name: BPPA v. Baldwin Park, et al, Case No. CV13-01534 Case Name: Adams v. Baldwin Park, et al, Case No. CV12-00512 Case Name: BPPA v. Baldwin Park, et al, Case No. BS140802 RECONVENE TO OPEN SESSION REPORT FROM CLOSED SESSION No action was taken on items discussed in Closed Session, ADJOURNMENT The Special Meeting was adjourned at 7:00 p.m. ATTEST: City Clerk Mayor MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MARCH 6, 2013, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:05 p.m.. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano ANNOUNCEMENTS None. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS Recognition to Sierra Vista High School Wrestling Team for a Great Season Mayor Lozano presented a Certificates of Recognition to the Sierra Vista High School Wrestling "ream for its 9'" year as the Undefeated League Champion, and recognized individual students for their achievements. Mayor Lozano announced Public Communications as open at 7:24 p.m. and announced that speakers are allowed three (3) minutes for each speaker. Elia Ga!rdenez, representing the Los Angeles County Children and Family Services Department, and supervisor of Social Workers working with Baldwin Park Police Department, spoke in support of keeping the Police Department intact. Jason Adams, President of Baldwin Park Police Officers Association (POA), read a brief statement in support of keeping the Police Department intact and deterring any decision to outsource law enforcement services to the Los Angeles County Sheriff's Department. City Council Regular Meeting Minutes 3/6/13 Ben Lowes, President of EI Monte Police Officers Association, spoke in support of the Baldwin Park Police Officers Association and Baldwin Park Police Department; stated that he is a former L.A County Sheriff and can speak to the concerns of the community with regard to the Sheriff's Department and how the County Sheriffs view service in a particular community; suggested that the City resort to being unincorporated if the City wishes to relinquish its responsibilities. Art Luna, Baldwin Park resident, stated that Council works for the citizens of the community and opined that City policies are not working to the benefit of the community; stated that the citizens have a right to vote whether they want the Police Department or the Sheriff's Department to provide law enforcement services. Mike Durant, Vice President of the Peace Officers Research Association of California, spoke in support of the Baldwin Park Police Department and Police Officers Association; opined that changes will be made if the City contracts with the County Sheriff's Department and it will most likely include moving existing officers to work at the jail and not in the field, and that officers brought in to serve the community will be unfamiliar to the citizens and the City will have very little control over how law enforcement services are executed. Marshall McClain, Los Angeles Airport Peace Officers Association, stated that, if the City chooses to move forward with the change, there is no going back — the City will not be able to take back control of the community law enforcement from the County, pointing to how many agencies have lost control over their law enforcement despite repeated attempts to take it back. Steve Bracket, noted that he graduated from the Los Angeles County Sheriff's Academy but chose to work for a municipality, now having put in more than 30 years; echoed the sentiments of Mr. McClain and Mr. Durant, opining that the City will lose control of its law enforcement forever if they choose to contract with the County Sheriff's Department. Carey Coders, President of the Anaheim Police Association, echoed the comments of Mr. Durant, Mr. McClain and Mr. Bracket; compared the relationship between the police department and the community with a relationship between parents and children, noting that there must be commitment and integrity in the parents relationship and that it is the parents duty to insure protection for the children. Brian Perez, Baldwin Park resident, expressed support for the Baldwin Park Police Department, noting that he will be a father soon and feels that the City's police department has and always will be there to protect him and his new family. Sheba Holmes, Baldwin Park resident, acted as a spokesperson for the community in expressing the strong desire to keep the Baldwin Park Police Department intact; pointed out that her family has been in Baldwin Park for generations and the connection between the police officers dedicated to the community is so much stronger than most realize; asked that the decision be put to a vote of the people so that the community will have the opportunity to embrace whatever changes occur. Steve Turner, San Bernardino Police Officers Association, voices solidarity with the Baldwin Park Police Officers Association; pointed out that the community has made it clear by its actions that they do not want the County Sheriff's Department to take over. Christopher Williams, EI Monte Police Officers Association, expressed support and solidarity with the Baldwin Park Police Officers Association and the community; pointed out that giving up Page 2 of 10 City Council Regular Meeting Minutes 3/6/13 local control will only result in a suffering of response and service to the citizens of Baldwin Park; encouraged Council to consider the investment made in the people of the police department and the return they have received. Ann Lindsey, Police Dispatcher for Baldwin Park, identified herself as the wife of a Los Angeles County Deputy, and inferred that the personal attention and care that is provided by the Baldwin Park Police Department will not be provided by the County Sheriff's Department; referred to her long commute for the sake of working for Baldwin Park Police Department as opposed to the County Sheriff's Department. Chris Kuberry, Vice President of Baldwin Park Police Officers Association, commented on the Special Meeting held earlier in the evening, noting that discussions regarding the revenue stream came up but the conversation was soon set aside due to the absence of two Councilmembers; opined that the lack of attendance by councilmembers implies that perhaps the fiscal crisis is not as bad as is being represented. Joshua Hendricks, Police Officer, Baldwin Park Police Department, commented on statements made by Councilmembers at previous Council Meetings and noted that the budgetary numbers published in the various reports available on the City's web site are inconsistent with the Councilmembers comments and are inconsistent collectively; pointed to budget information that was previously published in the Baldwin Park NOW, showing discrepancies between the various reports in excess of 2 — 4 Million dollars; requested that transparency be upheld and the actual budget number be provided to the public. Greg Tuttle, Baldwin Park business owner, opined that money is being hidden by executive management and council; blamed the allegations on retaliation practices; pointed out that lawsuits have been filed; opined that it is easily demonstrated where money is going, referring to benefits being paid inappropriately. Unidentified speaker, Baldwin Park resident, expressed praise for the response time of police officers working for the Baldwin Park Police Department; stated that he is proud to be a citizen of Baldwin Park; noted that communication is key and thanked those who were responsive to his inquiries, and disdain for those not being responsive to communication and community needs. Juan Rias, Baldwin Park resident, stated that one of the biggest problems he sees is the discord and defiance being demonstrated between various Councilmembers; commented on a fire that occurred earlier in the day and commended first responders on their quick response; voice support for the Baldwin Park Police Department and asked that the decision be put to a vote and let the citizens of the community decide. Unidentified speaker, Baldwin Park resident, commended the Baldwin Park Police Department and echoed the sentiments of putting the decision to a vote of the citizens. Unidentified s Baker, Baldwin Park resident, expressed disappointment that Councilmembers seem to be bored; expressed support for retaining the Baldwin Park Police Department; opined that Council's failure to respond to the wishes of the people could result the same way it did in the City of Bell, where the entire Council was removed. Page 3 of 10 City Council Regular Meeting Minutes 3/6/13 Unidentified soeakr, Baldwin Park resident, commented on some of the programs that have been supported by the Baldwin Park Police Department, pointing out that Police Officers take pride in the community and investing time in helping children in the community. Miguel Wes, Baldwin Park resident, suggested that people look for examples of what is a good city; noted that his sons participated in programs that were supported by the Baldwin Park Police Department and acted a role models; commented on the Police Chief's failure to voice any opinion of support for the department; asked that Council take into consideration the wishes of the community. Uni entified s Baker, Baldwin Park resident, commented on how intertwined the community and the members of the Police Department really are; recited a story from when he was a teen and how he recalls the familiar relationship with local police officers; related how the relationship with local police officers and citizens truly create a sense of community; asked that Council keep the Police Department here. Rizio Radoltas, Baldwin Park resident, noted that he has been an Explorer in Baldwin Park for over three years; stated that he is a volunteer who works closely with police officers from Baldwin Park Police Department and expressed his appreciation for the police officers of the community; expressed support and asked that Council keep Baldwin Park Police Department here. Silvia Rosso, Baldwin Park resident, expressed fear for the safety of her family if Baldwin Park Police Department is dissolved and Los Angeles County Sheriff's Department is brought in for law enforcement; pointed to the reduction in gang activity because gang members fear and respect officers of the Baldwin Park Police Department. Elisio Pacheco, Baldwin Park resident, pointed to the strong opposition by the community to replacing the Baldwin Park Police with L.A. County Sheriffs; opined that the decision appears to have already been made and that it demonstrates a dictatorship mindset; further opined that Councilmembers are serving their own interest; asserted that the decision should be put to a vote of the people. Daniel Alvarez, Baldwin Park resident, recalled campaigning of councilmembers and their promise to act on behalf of the people; pointed to the fact that the community has made it clear that they do not want the County Sheriff's brought in for law enforcement; stated that he has reviewed the budgetary information and has not seen any significant evident that contracting with the Sheriff's Department will result in any cost savings; requested that Council look for other ways to cut spending and put the decision to a vote of the people. Jim. Dexter, Baldwin Park resident, spoke of his disappointment with the actions of Council; recounted experiences from when he was growing up in Baldwin Park and how police officers were always there to protect him; despite his being an office of the County Sheriff, he voice his personal support for Baldwin Park Police Department. Lora Lee Kazar, Baldwin Park resident, spoke of her son who, as a child, expressed the desire to be a Baldwin Park Police Officer; noted that her son, at age 15, became an Explorer and continues to have his sights set on being a police officer in Baldwin Park; expressed her own personal concern for the safety of herself and her family; asked that Council keep the police department intact. Page 4 of 10 City Council Regular Meeting Minutes 3/6/13 There being no additional speakers, Mayor Lozano closed public communications at 8:37 p.m. Councilmember Pacheco stated that he has not and does not support the move to contracting with the County Sheriff's Department; stated that he intends to look at things objectively and to take the many of the aspects of contracting into consideration, particularly with regard to surrendering local control; noted that there are several sources that help to fund the police department, including grants and asset forfeiture funds, and his first priority is to keep the department intact. Councilmember Rubio voiced appreciation to the community members and officers that were in attendance and expressing their support; stated that she is and has been very vocal in her support for keeping the Police Department intact and finding alternatives to contracting out the law enforcement services. Councilmember Marlen Garcia asked that during public communications, people maintain respect when speaking to Council; stated that Council has always been supportive of the Police Department; stated that the Sheriff's Department has promised that current Baldwin Park officers will be absorbed with the successful completion of a polygraph and physical; pointed to obligations made to the POA previously approved as being the cause of current financial shortfalls. Councilmember Monica Garcia expressed her appreciation of the police department and community equally; stated that she had previously been very much against outsourcing; narrated a prepared statement; provided some background on financial aspects of decision making and the impact on her current position; thanked the community for its support but also noted that it is a tough decision to make but one that has to be addressed. Councilmember Pacheco spoke in rebuttal to Councilmember Garcia's statement with regard to the financial impact implied; expressed an alternate perspective on how funding is being calculated; pointed out that there are several non -police specific contracts that are being bundled into the projected budget; also noted that the budget is projected at a fully staffed level which is rarely achieved; pointed out that there will be annual increases tied in to a contract with the County Sheriff's Department. Councilmember Rubio pointed to a recent presentation made by the Sheriff's Department in which they outlined services that would be provided, but when asked, it was confirmed that those same services are being provided now, the answer was affirmative: it was also pointed out that there would be an estimated increase of 3.5 — 5.0% annually and that control of increases is left in the hands of the Board of Supervisors. Councilmember Marlen Garcia referred to a comparison that was provided by the Sheriff's Department at the presentation; acknowledged the fact that costs will increase over time; opined that the costs are going to be felt for years to come because young officers will eventually retire with a significant pension promised. Mayor Lozano stated that every member of Council is supportive of keeping the Baldwin Park Police Department; noted that there may be differences of opinion but that the important point is whether the City can continue to sustain the financial obligations each year; stated that he will not officially take a position on this until Phase II has been completed and real facts can be examined. Page 5 of 10 City Council Regular Meeting Minutes 3/6/13 CONSENT CALENDAR Councilmember Pacheco asked that Item No. 9 be held for further discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. Motion was made by Lozano, seconded by Garcia, carried (5-0) to ratify the attached Warrants and Demands. AYES: Garcia, Garcia, NOES: None. ABSENT: None. ABSTAIN: None. Lozano, Pacheco, Rubio 2. CLAIM REJECTIONS Staff recommends City Council reject the claim of Jose Rodriguez and direct staff to send the appropriate notice of rejection to claimant. Motion was made by Lozano, seconded by Garcia, carried (5-0) to reject the claim of Jose Rodriguez and direct staff to send the appropriate notice of rejection to claimant. AYES: Garcia, Mayor Pro Tem Garcia, Mayor Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 3. CONSULTANT SERVICES AGREEMENT: SUSTAINABLE COMMUNITIES GRANT - GRANT MANAGEMENT AND ADMINISTRATIVE SERVICES Staff recommends that the City Council approve the Consultant Services Agreement with Evan Brooks Associates to do grant management and administration for the Sustainable Communities Grand and appropriate $31,250.00 to Account 235.40.440.51100.00000.2 (Consultant Services) for fiscal year 2012-2013 and $93,750.00 for fiscal year 2013-2014, consistent with the overall project timeline. Motion was made by Lozano, seconded by Garcia, carried (5-0) to approve the Consultant Services Agreement with Evan Brooks Associates to do grant management and administration for the Sustainable Communities Grand and appropriate $31,250.00 to Account 235.40.440.51100.00000.2 (Consultant Services) for fiscal year 2012-2013 and $93,750.00 for fiscal year 2013-2014, consistent with the overall project timeline. AYES: Garcia, Garcia, NOES: None. ABSENT: None. ABSTAIN: None. Lozano, Pacheco, Rubio Page 6 of 10 City Council Regular Meeting Minutes 3/6/13 4. REQUEST RESOLUTION AUTHORIZING REWARD PAYMENT TO WITNESS ON CONVICTION OF VANDALISM SUSPECT Staff recommends: 1) the City Council adopt Resolution No. 2013-005 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE PAYMENT OF A REWARD FOR INFORMATION WHICH LED TO THE ARREST AND CONVICTION OF INDIVIDUALS INVOLVED IN THE VANDALISM OF CITY PROPERTY." 2) Direct the Chief Executive Officer, or his designee, to process payment of the reward to Mr. Victor Manuel Salaiza. 3) Direct the City Attorney to pursue collection from the convicted juvenile's parents of the amount awarded to Mr. Salaiza and authorize staff to pursue collection through small claims court, if necessary. Motion was made by Lozano, seconded by Garcia, carried (5-0) to approve staff's recommendation as presented. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 5.. AUTHORIZE CONTRACT CHANGE ORDERS TOTALING $101,024 FOR THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council approve contract change orders with PLC Construction Services Inc. at a cost of $101,024. Motion was made by Lozano, seconded by Garcia, carried (5-0) to approve staff's recommendation as presented. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 6. AUTHORIZE AMENDMENT OF THE TRANSIT CENTER CONSTRUCTION MANAGEMENT CONTRACT Staff recommends that the City Council authorize a contract amendment increasing Del Terra's construction management contract by $30,000. Motion was made by Lozano, seconded by Garcia, carried (5-0) to approve staff's recommendation as presented. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Page 7 of 10 City Council Regular Meeting Minutes 3/6/13 7. AMEND CONSULTANT AGREEMENT FOR THE DESIGN OF TRAFFIC IMPROVEMENTS FOR MAINE AND PACIFIC AND AUTHORIZATION TO SOLICIT CONSTRUCTION BIDS Staff recommends that the City Council: 1) Authorize the Chief Executive Officer to execute an amendment to the consultant agreement with EBA, for the preparation of plans and specifications for traffic improvements to Maine and Pacific, and for the preparation of E-76 documents packages for Federal approval, for a total amount not to exceed $49,800; and 2) Authorize the Director of Public Works to advertise the completed plans for construction bids. Motion was made by Lozano, seconded by Garcia, carried (5-0) to approve staff's recommendation as presented. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 8. RATIFY AGREEMENT FOR ATTORNEY SERVICES It is recommended that the City Council ratify the attached attorney representation agreement and add the firm of Atkinson, Andelson, Loya, Ruud & Romo to the City's panel of legal firms. Motion was made by Lozano, seconded by Garcia, carried (5-0) to approve staff's recommendation as presented. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 9. CITY OF BALDWIN PARK'S COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2012 It is recommended that the City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2012. Councilmember Pacheco stated that he had read the report and was not in concurrence with its contents. Councilmember Rubio also stated that she does not support receiving the Report as she believes it to be inaccurate. Motion was made by Pacheco, seconded by Rubio, to reject the report as presented. Councilmember Marlen Garcia voiced objection, therefor a roll call vote was conducted by the City Treasurer, Maria Contreras. Page 8 of 10 City Council Regular Meeting Minutes 3/6/13 Motion was made by Pacheco, seconded by Rubio, to receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2012, was carried by a vote of 3-2. AYES: Garcia, Garcia, Lozano NOES: Pacheco, Rubio ABSENT: None. ABSTAIN: None. SET MATTERS - PUBLIC HEARINGS 10. PUBLIC HEARING REGARDING THE FISCAL YEAR 2013-2014 ANNUAL ACTION PLAN AND CITIZEN PARTICIPATION PLAN Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2012-2013 CDBG public service programs by selecting one of the following options: Option 1 - Approve the Joint Commission's recommendations for funding; or Option 2 - Revise allocations as the City Council deems appropriate. Mayor Lozano opened the Public Hearing at 9:24 p.m. and invited those wishing to speak in favor of the item. Seeing no one wishing to speak in favor, the Mayor invited those wishing to speak against the item to come forward. Seeing no one wishing to speak, Mayor Lozano closed the Public Hearing at 9:25 p.m. Dr. Flores provided an overview of how CDBG funds that are provided to the community are used and thanked Council for their favorable decision. Housing Manager Susie Ruelas asked that Council note a 3% reduction across the board due to a reduction in available CDBG funds. Motion was made by Lozano, seconded by Rubio, carried (5-0) to approve Option 1 as presented by staff. AYES: Garcia, Garcia, NOES: None. ABSENT: None. ABSTAIN: None. REPORTS OF OFFICERS Lozano, Pacheco, Rubio 11. INTRODUCTION OF ORDINANCE 1357: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT, DIVERSION DEPOSITS." It is recommended the City Council introduce the attached ordinance by reading its title only and waive further reading. Motion was made by Pacheco, seconded by Lozano, carried (5-0) to approve Option 1 Page 9 of 10 City Council Regular Meeting Minutes 3/6/13 as presented by staff. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Manuel Lozano for discussion & direction to staff on the following: Process necessary code amendments to allow conversion of an Alan Co. static sign to a digital sign. Councilmember Rubio asked that the item be brought back at a future meeting to allow time to further explore the impact of approving an amendment that would affect all future decisions on digital signage. Motion was made by Pacheco, seconded by Lozano, to direct staff to proceed with preparing a code amendment to allow conversion of an Alan Co. static sign to a digital sign and bring the amendment back for Council approval. Councilmember Rubio voiced objection, therefor a roll call vote was conducted by the City Treasurer, Maria Contreras. Motion was made by Pacheco, seconded by Lozano, carried (4-1) to direct staff to proceed with preparing a code amendment to allow conversion of an Alan Co. static sign to a digital sign and bring the amendment back for Council approval. AYES: Garcia, Garcia, Lozano, Pacheco NOES: Rubio ABSENT: None. ABSTAIN: None. City Clerk Avila expressed concern because of a recent accident at Puente Avenue and Pacific Avenue, noting that the crosswalk light is not providing enough time for students to cross the street. ADJOURNMENT A motion was made by Lozano, seconded by Garcia, and carried (5-0) to adjourn the meeting at 9:51 p.m. Mayor ATTEST: City Clerk APPROVED: Page 10 of 10 MW MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING MARCH 20,2013,6:00 P.M. CITY HALL — Yd Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order at 6:10 p.m. ROLL CALL: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. STUDY SESSION/OPEN SESSION None. RECESS TO CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Properties: 8554-001-900, 14403 E. Pacific Avenue; 8554-001-901, 14426 Ramona Blvd; 8554-001-904, N/A; 554-001-907, N/A; Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: ROEM Development Corporation Under Negotiation: Price and terms of payment 2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Property: 13940 Live Oak Avenue, Baldwin Park, CA 91706 Agency Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: Doug Corcoran, Waste Management Under Negotiation: Price and terms of payment 3. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, Chief Executive Officer and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un -represented employees; and part-time employees. 4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9 (d)(1) Case: Adams, et al v. City of Baldwin Park, et al, CV12-00512 and Case: BS 140802 BPPA v. City of Baldwin Park 5. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9. City Council Special Meeting Minutes REPORT FROM CLOSED SESSION No action was taken on items discussed in Closed Session, ADJOURNMENT The Special Meeting was adjourned at 7:00 p.m. ATTEST: City Clerk Mayor 3/20/13 Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MARCH 20,2013,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:02 p.m.. INVOCATION The invocation was provided by Pastor Jackson.. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano ANNOUNCEMENTS Mayor Lozano asked that the meeting be closed in memory of Judy Child, M.D., who passed away recently; noted that she and her husband have been long time residents of Baldwin Park and once served Senior King and Queen. Mayor Lozano also asked that the meeting be closed in memory of his uncle, Jesse Rodriguez, who recently passed and he extended his deepest sympathy to his aunt. Councilmember Rubio requested the meeting be closed in memory of Mr. Miguel Morales, whose daughter, Olga Morales is a former Board Member of Baldwin Park Unified School District and a long-time Baldwin Park resident. Mayor Lozano acknowledged three young servicemen who lost their lives in the Iraq War and condolences were extended to all families. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS Certificate recognition to Winners of Adult Education Week Mayor Lozano presented Certificates of Recognition to the winners of the Adult Education Week Essay Contest. Proclamation proclaiming Adult Education Week Mayor Pro Tem Garcia presented the Proclamation recognizing March 11 —15, 2013, as Adult Education Week. Presentation from MRP Mortgage Resolution Partners on Saving Homes, Saving Cities, Solving the Mortgage Crisis Locally Antonio Gonzalez narrated a PowerPoint presentation and provided an overview of a new program called CARES, which is focuses on finding a solution to the mortgage foreclosure crisis; spoke of how the program and other services provided by MRP may benefit citizens of the community; explained City Council Regular Meeting Minutes 3/20/13 how the mortgage crisis was really crated in that "bundles" of mortgages were sold as securities; responded to questions from Council. Discussion ensued and Councilmembers sought examples of how the program works and how funding is secured for acquiring the mortgages from the private security holder. Following several examples and more dialogue, Mayor Lozano asked that the item be brought back in a Study Session so that Council could obtain more in-depth information and be prepared to ask additional questions. PUBLIC COMMUNICATIONS Mayor Lozano announced Public Communications as open at 7:57 p.m. and announced that speakers are allowed three (3) minutes for each speaker. Magda Torrellas, Housing Commissioner and Baldwin Park resident, asked whether trees could be planted along Maupin Avenue, between Los Angeles Street and Clark Street, (referring to the median); expressed disappointment that the July 4th celebration is cancelled and hopes that some other form of expression of pride and appreciation will be made. Councilmember Rubio noted that there are some trees left over from the Arbor Day event and asked that they be used to plant in the area Ms. Torrellas is speaking of. Thomas Ferri, former Baldwin Park resident, opined that he had spoken of this same issue (the mortgage crash) five years ago; stated that many people lied and perjured themselves on loan documents and now such actions are causing suffering; voiced objection to "bailing out" those who have lost their houses because they signed onto a mortgage they couldn't afford. Juan Rios, Baldwin Park resident, commented on the budget projections being provided with regard to the police department; asked that Council provide true and accurate figures and reminded Council that these figures had been promised a month ago; also commented on Walnut Creek Park, noting that it is in disrepair and looks terrible. Art Luna, Baldwin Park resident, thanked Councilmember Pacheco for providing a contact number to address problems with construction in the area; commented on the Baldwin Park Bridge is unsightly; expressed support for keeping the police department and not contract with the County; opined that additional efforts should be made to encourage people to keep the community clean; objects to pedestrian gates on residential houses opening out where they block the sidewalk; asked that the City take on the responsibility of making sure that all areas of the City are taken care of and eliminate blight in the city. Gree Tuttle, Baldwin Park business owner, commented on lawsuits pending against the City; inquired about stipends being paid to members for attending Community Development Commission, Housing Authority and Finance Authority meetings, noting that prior to 2011, no stipends were paid; asked for clarification to justify the additional pay; opined that the Council should reconsider collecting stipends when the City is already faced with financial issues and is struggling to keep the Police Department. Terri Muse, representing Waste Management, Inc., provided an update and outlined some of the requirements for the State mandated recycling law which was recently passed; noted that several business owners and apartment residents attended a recent seminar hosted by Waste Management to educate the community on ways to make recycling easy and effective; named several apartment complexes and large businesses that demonstrated great enthusiasm for recycling and getting creative with ways to recycle. Alex, employee of the Grand Park Inn, noted that occupancy has been up recently and the translation to increased revenue should help with funding the Police Department; commented on the prompt response time of Baldwin Park Police Department versus the Sheriff's Department; expressed support for maintaining the Police Department. Page 2 of 6 City Council Regular Meeting Minutes 3/20/13 Seeing no others wishing to speak, Mayor Lozano closed Public Communications at 8:36 p.m. Councilmember Garcia responded to comments made by Mr. Luna regarding poorly maintained property around construction sites and in neighborhoods; suggested that the City implement an "adoption" program similar to the Adopt -A -Highway program. Councilmember Pacheco thanked Mr. Luna for his input and directed staff to reach out to CalTrans to arrange for representatives to attend Council meetings and to press contractors to clean up job sites; Also commented on the Injunction filed by the Police Officers Association, noting that there is an Ex Parte hearing; opined that the costs associated with maintaining the Police Department has been unnecessarily inflated; commented on the new pedestrian overpass from the parking garage to the Metro Link station. Mayor Pro Tem Garcia expressed appreciation for Mr. Luna's comments and input; invited citizens to bring forward areas in the City that need attention so that crews can be dispatched to take care of the issues; noted that the City wishes to contract with a company to remove graffiti but that certain liabilities exist but that staff will continue to work with CalTrans to take action; extended thanks to Waste Management, Inc., for their education outreach to citizens regarding recycling; stated that the numbers presented with regard to funding the Police Department is data that was provided to her by a Finance Director and invited others to introduce data from a credible source that proves the figures she has been representing as false; pointed to a study session in which one of the discussion items pertained to ways to bring in new revenue, noting that consideration of such issues needs to be accompanied by accurate and true numbers. Councilmember Pacheco disputed the comments, noting that he had presented charts and number that challenge the data being represented to the community; noted that there are several budget issues that are still not resolved. Councilmember Rubio disputed the comments of Mayor Pro Tem, stating that she was the one who requested the referenced study session, however both Mayor Pro Tem Garcia and Councilmember Garcia failed to attend; opined that, unless all Council members engage, very little will be accomplished. Lively dialog ensued amongst councilmember regarding the study session and the challenges of full discussion between members; the discussion concluded and Mayor Lozano moved the meeting along. CONSENT CALENDAR Mayor Lozano asked that Item No. 7 be pulled for further discussion. 1. CONSIDERATION OF APPOINTMENTS TO FILL STUDENT COMMISSION VACANCIES FOR THE RECREATION AND COMMUNITY SERVICES COMMISSION Staff recommends City Council review the student commission applications and school recommendation to: 1) Approve Resolution No. 2013 - 004; and 2) Appoint Commission Offices subject to satisfactory background checks through the Department of Justice. Motion was made by Lozano, seconded by Garcia, carried (5-0) to approve the appointments to the Recreation and Community Services Commission for a period of one year. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. Page 3 of 6 City Council Regular Meeting Minutes ABSENT: None. ABSTAIN: None. 3/20/13 2. RESOLUTION 2013-006 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE PARKS MAINTENANCE ASSESSMENT DISTRICT FOR FY2013-2014 Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2013-006 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2013-14 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." Motion was made by Lozano, seconded by Garcia, carried (5-0) to adopt Resolution No. 2013-006 and approve staffs recommendation as presented. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 3. RESOLUTION 2013-007 INITIATING THE PROCEEDINGS AND ORDERING PREPARATION OF THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY2013-2014 Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2013-007 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CIT OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEER'S REPORT FOR THE 2013-14 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND HIGHWAYS CODE." Motion was made by Lozano, seconded by Garcia, carried (5-0) to adopt Resolution No. 2013-007 and approve staffs recommendation as presented. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 4. SECOND READING AND ADOPTION OF ORDINANCE NO. 1357: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT DIVERSION DEPOSITS." It is recommended the City Council conduct a second reading by title only and adopt ORDINANCE NO. 1357, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 53.11 OF THE BALDWIN PARK MUNICIPAL CODE PERTAINING TO CONSTRUCTION AND DEMOLITION MATERIALS MANAGEMENT DIVERSION DEPOSITS." Motion was made by Lozano, seconded by Garcia, carried (5-0) to adopt Ordinance No. 1357, entitled "An Ordinance of the City Council of the City of Baldwin Park Amending Section 53.11 of the Baldwin Park Municipal Code Pertaining to Construction and Demolition Materials Management Diversion Deposits." AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. Page 4 of 6 City Council Regular Meeting Minutes 3/20/13 ABSENT: None. ABSTAIN: None WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. Motion was made by Lozano, seconded by Garcia, carried (5-0) to ratify the attached Warrants and Demands. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. TREASURER'S REPORT: JANUARY 2013 Staff recommends that the City Council receive and file the January 2013 Treasurer's Report. Motion was made by Lozano, seconded by Garcia, carried (5-0) to receive and file the January 2013 Treasurer's Report. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 7* RESALE OF THE NEIGHBORHOOD STABILIZATION PROGRAM LOCATED AT 4853 AZUSA CANYON ROAD Staff recommends the City Council to: 1) Approve the household selected and qualified to purchase NSP properties, and; 2) Authorize staff to process the purchase agreement as prepared by the City Attorney for the Neighborhood Stabilization Program (NSP) property located at 4853 Azusa Canyon Road. Mayor Lozano extended congratulations to Terri Diaz, a long-time employee with the Baldwin Park Unified School District and mother of two children, as a first time home buyer and the successful buyer of the property located at 4853 Azusa Canyon Road. Motion was made by Lozano, seconded by Pacheco, carried (5-0) to approve the household selected and qualified to purchase NSP properties, and; authorize staff to process the purchase agreement as prepared by the City Attorney for the Neighborhood Stabilization Program (NSP) property located at 4853 Azusa Canyon Road. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR CONSIDERATION OF AUTHORIZATION FOR THE EXECUTIVE OFFICER TO EXEND THE EXCLUSIVE NEGOTIATION AGREEMENT (ENA) WITH ROEM DEVELOPMENT Page 5 of 6 City Council Regular Meeting Minutes 3/20/13 CORPORATION FOR A PROPOSED TRANSIT -ORIENTED MIXED-USE DEVELOPMENT PROJECT BETWEEN RAMONA BLVD AND THE BALDWIN PARK CIVIC CENTER. Staff is recommending the Successor Agency Board to authorize the Executive Director to approve an extension the current Exclusive Negotiation Agreement with ROEM Development for 180 days. City Manager Singhal provided a brief overview of the agreement, highlighting the intent and vision of the project; noted that it is designed to be affordable housing and will help revitalize the downtown area. Motion was made by Lozano, seconded by Garcia, to authorize the Executive Director to approve an extension the current Exclusive Negotiation Agreement with ROEM Development for 180 days. Councilmember Pacheco voiced objection and the Mayor directed the City Clerk to record the vote by Roll Call. Motion was made by Lozano, seconded by Garcia, and carried (4 — 1 ) (Pacheco voted No) to authorize the Executive Director to approve an extension the current Exclusive Negotiation Agreement with ROEM Development for 180 days. AYES: Garcia, Garcia, Lozano, Rubio NOES: Pacheco ABSENT: None. ABSTAIN: None. � None. CITY COUNCIL / CITY' CLERK / CITY TREASURER/ STAFF RIE VESTS & COMMUNICATIONS Request by Councilmember Ricardo Pacheco for discussion & direction to staff on the following: • Direct staff to prepare a letter of supports for AB 1359 (Hernandez) Community Health: Access to Park & Recreational Space and present to Council at the next meeting. Councilmember Pacheco directed staff to prepare the requested letter and bring it before Council at its next meeting. Councilmember Garcia reported on the Pride Platoon event which was recently held at City Hall; noted that many parents who brought their children were very supportive and interested in the success of their sons and daughters; also noted that she attended the Express Your Race cultural affair, stating that it was well attended and very enjoyable; inquired about the street sweeping schedule to address problems with vehicles parked along the street being cited. ADJOURNMENT A motion was made by Lozano, seconded by Pacheco, and carried (5-0) to adjourn the meeting at 9:21 p.m. Mayor ATTEST: City Clerk APPROVED: Page 6 of 6 MINUTES ITEM NO. `2`1 BALDWIN PARK FINANCE AUTHORITY APRIL 3, 2013, 8:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 8:00 p.m.. ROLL CALL City Council resent: Council Member Ricardo Pacheco Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano x Mayor Lozano opened Public Communications at 8:01 p.m. and seeing no one wishing to speak, Public Communications closed at 8:02 p.m. 1. TREASURER'S REPORT: DECEMBER 2012 Staff recommends that the City Council receive and file the December 2012 Treasurer's Report. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the December 2012 Treasurer's Report. AYES: NOES: ABSENT: ABSTAIN ADJOURNMENT Garcia, Garcia, Lozano, Pacheco, Rubio None. None. None. There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:03 p.m. Mayor ATTEST: City Clerk APPROVED: MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING APRIL 3, 2013, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:10 p.m. INVOCATION The invocation was provided by Mayor Pro Tem Garcia. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano, ROLL CALL MEMBERS PRESENT: Council Member Ricardo Pacheco Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano ANNOUNCEMENTS This is to announce, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $75 for attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. (NO STIPEND IS PAID IF MEETING IS CANCELLED) Councilmember Rubio sent condolences to the family of victims of a serious accident in Colorado where a 7 member family was killed. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS Recognition of outgoing Recreation & Community Services Commissioner, Leticia Lopez. • Mayor Lozano provided recognition to Ms. Lopes and presented a Certificate of Appreciation. Presentation of Award of Excellence from the California Parks and Recreation Society (CPRS) by Pilar Alcivar-McCoy for the Department of Recreation and Community Services Senior Prom in the category Aging Well. • Ms. Pilar Alcivar-McCoy, representing the California Parks and Recreation Society (CPRS), congratulated Manual Carrillo, Director of Parks and Community Services, for being recognized by CPRS for this prestigious award and presented Director Carrillo with a Plaque to commemorate the award. PUBLIC COMMUNICATIONS Prior to opening the Public Communications period, Councilmember Marlen Garcia asked that speakers are not permitted to make personal attacks on elected or appointed officials, and commented on statements made in the previous meeting directed at her specifically that were personally offending and will not be tolerated in the future. Mayor Lozano opened Public Communications at 7:29 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Ken Woods, Baldwin Park resident, noted that, at a previous meeting, comments were made about the "Adopt-A-Highway" Program; stated that he took the comments seriously and has decided that his business will be applying for the Adopt-a-Highway Program to adopt a portion of the railroad right-of-way adjacent to his property; noted that he intends to take before and after pictures to chronicle his efforts. !Ogr Varma, Baldwin Park resident, inquired about how long the construction will continue along Pacific Avenue/IMaine Street because traffic control is becoming an issue; noted that she was fearful when crossing the street at Ramona and Maine. Terri Muse, Waste Management, Inc., announced that one of the company's truck drivers, Ruben L. Contara, has won the Environmental Industry Association Driver of the Year Award; noted that he is the first Waste Management employee to win the award; announced an Arbor Day event that will be hosted by Waste Management and described some of the services that will be provided to attendees at not charge. Seeing no others wishing to speak, Public Communications closed at 7:34 p.m. CONSENT CALENDAR Councilmember Rubio asked that Item No. 3 be pulled for further discussion. 1. HOUSING ELEMENT CONTRACT ASSIGNMENT Staff recommends the City Council approve the assignment of the contract to Moore Lacofano Goltzman, Inc. (MIG) to finalize the update to the City's Housing Element for the 2013-2021 Planning Period. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the assignment of the contract to Moore Lacofano Goltzman, Inc. (MIG) to finalize the update to the City's Housing Element for the 2013-2021 Planning Period. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSTAIN: None. ABSENT: None. 2. NOTICE OF COMPLETION INSTALLATION OF A TRAFFIC SIGNALS AT THE BALDWIN PARK BOULEVARD/ STEWART AVENUE AND FRAZIER STREET/ FOSTER AVENUE INTERSECTIONS It is recommended that the City Council: a) Accept the construction improvements by PTM General Engineering Service, Inc. and authorize the recordation of a Notice of Completion; and b) Authorize the release of $29,395 in project retention to PTM General Engineering Service, Inc. upon expiration of the 35 -day lien period. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to accept the construction improvements by PTM General Engineering Service, Inc. and authorize the recordation of a Notice of Completion and authorize the release of $29,395 in project Page 2 of 6 retention to PTM General Engineering Service, Inc. upon expiration of the 35 -day lien period. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSTAIN: None. ABSENT: None. 3. AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH THE LOCAL GOVERNMENT COMMISSION TO MANAGE THE SAFE ROUTES TO SCHOOL MASTER PLAN UPDATE FOR A FEE NOT TO EXCEED $235,000 Staff recommends that the City Council: a) Authorize the Chief Executive Officer to execute a Consultant Services Agreement with the Local Government Commission after a review by the City Attorney; and b) Authorize the CEO/Finance Director to appropriate $235,000 from Grant funds. Councilmember Rubio requested that this item be taken separately and began by asking for additional information, particularly regarding the Grant Funds and with regard to which public agency the City would be contracting with for this project. Public Works Director, Dan Wall, explained that all of the funding being provided is via a State Grant and there would be no impact on the General Fund. He further explained that the City would be working with the Local Government Commission (LGC) is the agency with which the City will be working in cooperation with CalTrans. A motion was made by Rubio, seconded by Lozano, and carried (5 — 0) to authorize the Chief Executive Officer to execute a Consultant Services Agreement with the Local Government Commission after a review by the City Attorney and authorize the CEO/Finance Director to appropriate $235,000 from Grant funds. AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSTAIN: None. ABSENT: None. 4. RESOLUTION 2013-008 AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE PROGRAM SUPPLEMENT NO. 015-N TO ADMINISTERING AGENCY -STATE AGREEMENT FOR FEDERAL -AID PROJECTS NO 07-5323R Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2013-008, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO ADMINISTER THE EXISTING MASTER AGREEMENT NO. 07-5323R AND TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 015-N." A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to and adopt Resolution No. 2013-008, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO ADMINISTER THE EXISTING MASTER AGREEMENT NO. 07-5323R AND TO EXECUTE THE PROGRAM SUPPLEMENT AGREEMENT NO. 015-N." AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSTAIN: None. ABSENT: None. Page 3 of 6 5. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to ratify the attached Warrants and Demands AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSTAIN: None. ABSENT: None. 6. LETTER OF SUPPORT FOR AB 1359 HERNANDEZ It is recommended the City Council approve the attached letter of support. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the attached letter of support for AB 1359 (Hernandez). AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSTAIN: None. ABSENT: None. 7. APPROVAL OF RESOLUTION 2013-009 AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A CONTRACT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) UPON RECEIPT OF A COMMUNITY-BASED TRANSPORTATION PLANNING GRANT Staff recommends that the City Council adopt Resolution No. 2013-009 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION UPON RECEIPT OF A COMMUNITY-BASED TRANSPORTATION PLANNING GRANT TO ADOPT THE "ARROW HIGHWAY CORRIDOR/DISTRICT NON -MOTORIZED SAFETY ENHANCEMENT PLAN" Once adopted, staff will include a signed copy of the Resolution with the grant application. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to adopt Resolution No. 2013-009 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO EXECUTE AN AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION UPON RECEIPT OF A COMMUNITY-BASED TRANSPORTATION PLANNING GRANT TO ADOPT THE "ARROW HIGHWAY CORRIDOR/DISTRICT NON -MOTORIZED SAFETY ENHANCEMENT PLAN." AYES: Garcia, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSTAIN: None. ABSENT: None. Page 4 of 6 REPORTS OF OFFICERS CITY COUNCIL 1 CITY CLERK 1 CITY TREASURER l STAFF REQUESTS & COMMUNICATIONS Request by Ricardo Pacheco for discussion & direction to staff on the following: • Letter of Support for American Latino Museum on the National Mall. Councilmember Pacheco summarized the purpose of the letter, noting that he is seeking support from Council to send a letter to Congressional Representatives in support of the American Latino Museum. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to direct staff to prepare the letter for Council signatures. • Prepare a Resolution of Support for Senate Bill 135, Legislation by California State Senator Alex Padilla to create a statewide earthquake early warning system in California (Sample Resolution attached). Councilmember Pacheco summarized the purpose of Senate Bill, noting the importance of this bill in ensuring the safety of citizens of the community, and is seeking support from Council to send a letter to Congressional Representatives in support of the American Latino Museum. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to direct staff to prepare the letter for Council signatures. • Update on most current Finance Revenue Councilmember Pacheco requested that staff prepare a current report on the City's revenue flow in order to determine the future financial health of the City. • Announce a reward for any information leading to the arrest and conviction of the suspect in the attack at the Dairy in Baldwin Park. Councilmember Pacheco requested that recounted his recent experience when he was a victim, along with the owner, of a robbery at gun point; commented on his emotions and the appreciation of family and life; expressed the desire for the City to work with the Police Department to provide a reward for any information leading to the arrest and conviction of the suspect. • Support of Senate Bill SB 470, Local Economic Development. This Bill is intended to promote economic development on local level to increase jobs, create economic opportunity, and generate tax revenue for all levels of government. Councilmember Pacheco summarized the purpose of Senate Bill, noting the importance of economic development on local level to increase jobs, create economic opportunity, and generate tax revenue for all levels of government, and requested that staff prepare a letter of support for this Senate Bill. Councilmember Marlen Garcia announced the upcoming 12th Annual Children's Festival, hosted by the Baldwin Park United Methodist Church, and directed staff to provide information or possibly provide a staff member at the event. Councilmember Rubio, referring to the recent release of inmates as a result of new Legislature, asked the Chief of Police to provide a status report of how the release of these inmates has had on the community. Mayor Lozano congratulated Councilmember Marlen Garcia on her daughter's being accepted at UCLA. Page 5 of 6 ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Rubio, to adjourn the meeting at 7:58 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: Page 6 of 6 ITEM NO. 12 MINUTES _...... BALDWIN PARK CITY COUNCIL SPECIAL MEETING APRIL 17, 2013, 5:30 P.M. CITY HALL — 3 I Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order at 5:40 p.m.. ROLL CALL: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano 1. PRESENTATION FROM MORTGAGE RESOLUTION PARTERNS (MRP) p w M ..Mu* a .,*a 2. PUBLIC EMPLOYEE APPOINTMENT (GC §54957) Finance Director 3. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, C. E. O. and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un -represented employees; and part-time employees. 4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GC §54957) Public Works Director 5. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9 (d)(1) Case Name: Adams et. al. v. City of Baldwin Park et. al., USDC Case No.: CV12-00512 GAF(AJWx) Case Name: BPPOA v. City of Baldwin Park et al., USDC Case No: CV13-01534 DMG (VBKx) BPPOA v. City of Baldwin Park, LASC Case No: BS140802 REPORT FROM CLOSED SESSION It was reported that no action was taken on items discussed in Closed Session. ADJOURNMENT The Special Meeting was adjourned at 7:00 p.m. ATTEST: City Clerk Mayor MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING APRIL 17,2013,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:10 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano, ROLL CALL MEMBERS PRESENT: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano ANNOUNCEMENTS Mayor Lozano announced that, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $75 for attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Mayor Lozano asked that the meeting be closed in memory of those who lost their lives in the bombing at the Boston Marathon; and close in memory of the 60 -year Baldwin Park resident, Mr. Glover, and extended deepest condolences to his family; also close in memory of Sal Castro, a legendary figure in the Chicano/Latino community who fought for civil rights for Latinos in the late 60's. Councilmember Rubio asked that the meeting be closed in memory of Rosie Rodriguez, a very active member of the Baldwin Park Senior Center, who also served one year as Senior Queen, and she will be missed by all. PROCLAMATIONSPROCLAMATION& COMMENDATIONS & PRESENTATIONS • Proclamation proclaiming National Arbor Day on April 26, 2013. Councilmember Rubio presented a Proclamation to recognize April 26, 2013, as National Arbor Day. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:25 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Ir, Flores, announced that the scholarship awards ceremony for the Mark Daniel Flores Music Scholarships will be held on the coming Friday and that a fundraising event will also be coming up; invited everyone to participate. Ken Woods, Baldwin Park resident, thanked Council for recognition of his recent appointment to the Valley County Water Board; commented on the questions that Council presented to him at that time and noted that all of the information answering such questions is available to the public if they pay attention and look. Stevetorvi , Baldwin Park resident, requested that speed bumps be installed on Walnut Street, between Palm Avenue to Ramona Parkway; stated that he has obtained 40 signatures thus far; opined that many of the neighbors are in fear for their children, pets and property; commented that vehicles travel extremely fast down the street and that there have been several accidents, both vehicular and pedestrian, many of which were hit-and-run accidents. Art Luna, Baldwin Park resident, commented on the installation of power poles along Ledford and asked how long the installation would take; commented on MCM, the company building the overpass and asked how long until the project would be completed; opined that construction companies fail to keep job sites relatively clean and orderly Juan Rios, Baldwin Park resident, asked about the recent commitment by the City to provide funding for the City versus County law enforcement services; noted that the City is paying a great deal of money to the County Sheriff to conduct a study; echoed the sentiments of Mr. Luna with regard to the lack of general maintenance around the construction site related to the overpass; opined that Council has failed to fulfil their individual commitments. Janis Chow -Ng, Representative of the American Cancer Society (ACS), announced that the ACS will be conducting a study during the Run for Life event which will be held at Baldwin Park High School; noted that it will be a great opportunity for the community and asked that a presentation be agendized at the next Council meeting. Seeing no others wishing to speak, Public Communications closed at 7:42 p.m. Mayor Lozano addressed the comments of Mr. Woods', noting that some of the questions presented were rather redundant; addressed Mr. Storvis' request, noting that many residents throughout the community request speed bumps be installed on residential street but that Public Works staff would be directed to consider the area for a traffic light; stated the he would provide to Mr. Luna his copy of the funding reports that are provided by the federal government for transportation construction. Councilmember Rubio also responded to Mr. Luna by noting that much of the items on today's consent calendar are being funded by grants and other funding sources, but by the General Fund. Councilmember Garcia responded to Mr. Woods' comments regarding questions presented to him; clarified the premise of some of her questions and thanked Mr. Woods for his assertive participation. Councilmember Pacheco commented on some of the benefits that are provided to Board members, including the provision of health insurance; Councilmember Garcia stated that the insurance provided by the Water Board should cover the member only and not extended family. Mayor Pro Tem Garcia commented of Mr. Luna's testimony regarding the overpass construction, noting that she would like to see a committee formed for the purpose of maintaining a status on the project; Councilmember Pacheco suggested that Public Works staff press CalTrans to administer the contract properly and enforce the maintenance of the job site. Councilmember Pacheco also directed Public Works staff to increase the monitoring and maintenance at Walnut Creek Nature Park; suggested that the police department increase patrol in the area in the evening. Page 2 of 6 CONSENT CALENDAR Councilmember Pacheco asked that Item No. 5 be held for discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 2. AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF COMPLETE STREETS IMPROVEMENTS ALONG MAINE AVENUE It is recommended that the City Council authorize the professional services agreement with Stantec Consulting, Inc. in an amount not to exceed $217,495 for the design and preparation of contract documents for the design of Complete Streets improvements along Maine Avenue. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to authorize the professional services agreement with Stantec Consulting, Inc. in an amount not to exceed $217,495 for the design and preparation of contract documents for the design of Complete Streets improvements along Maine Avenue. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 3.. ADOPTION OF RESOLUTION 2013-010, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, IN SUPPORT OF SB135 - STATEWIDE EARLY WARNING SYSTEM (PADILLA) Staff recommends that the City Council: 1) Waive further reading, read by title only, and adopt Resolution No. 2013-010 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK IN SUPPORT OF S131 35 (PADILLA) - EARTHQUAKE EARLY WARNING SYSTEM". 2) Direct staff to send copies of the adopted resolution to Senators Alex Padilla, Ted Lieu, and Ricardo Lara, Assemblymember Roger Hernandez, and Congressmember Grace Napolitano, Senators Dr. Ed Hernandez, Diane Feinstein and Barbara Boxer, and other key legislators. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to: 1) Waive further reading, read by title only, and adopt Resolution No. 2013-010 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK IN SUPPORT OF SB135 (PADILLA) - EARTHQUAKE EARLY WARNING SYSTEM". 2) Direct staff to send copies of the adopted resolution to Senators Alex Padilla, Ted Lieu, and Ricardo Lara, Assemblymember Roger Hernandez, and Congressmember Grace Napolitano, Senators Dr. Ed Hernandez, Diane Feinstein and Barbara Boxer, and other key legislators. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Page 3 of 6 4. REJECTION OF CLAIMS Staff recommends that Council reject the claims of Maria Maldonado and Ricardo Murillo and direct staff to send the appropriate notice of rejection to claimant. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to reject the following claims and direct staff to send the appropriate notice of rejection to claimants. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 5. AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO EXECUTE CONTRACT NUMBER ML12050 WITH THE MOBILE SOURCE AIR POLLUTION REDUCTION REVIEW COMMITTEE (MSRC) TO PROCURE FUNDING TO INSTALL AN ELECTRIC VEHICLE CHARGING FACILITY INCLUDING SOLAR PANELS IN THE CITY OF BALDWIN PARK TRANSIT CENTER Staff recommends that the City Council authorize the Chief Executive Officer to execute Contract Number ML12050 with the MSRC after a review by the City Attorney. Councilmember Pacheco began discussion by expressed support for this project but asked that staff conduct a study to identify other opportunities where solar power can be installed and effectively provide power to City facilities. A motion was made by Garcia, seconded by Lozano, and carried (5 — 0) to authorize the Chief Executive Officer to execute Contract Number ML12050 with the MSRC after a review by the City Attorney. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 6. TREASURER'S REPORT: FEBRUARY 2013 Staff recommends that the City Council receive and file the February 2013 Treasurer's Report. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to receive and file the February 2013 Treasurer's Report. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 7. REJECT ALL BIDS FOR THE BARNES PARK IMPROVEMENTS Staff recommends that the City Council reject all bids for the Barnes Park Improvements. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to reject all bids for the Barnes Park Improvements. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Page 4 of 6 8. AUTHORIZE THE INSTALLATION OF SOLAR PANELS AT THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council approve a contract change order with PCL Construction Services Inc. at a cost of $600,000 for the installation of solar panels. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to approve a contract change order with PCL Construction Services Inc. at a cost of $600,000 for the installation of solar panels.. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 9. CONSULTANT SERVICES AGREEMENT: GENERAL PLAN ELEMENT UPDATE - HEALTH AND SUSTAINABILITY ELEMENT RELATED CONSULTANT SERVICES Staff recommends that the City Council approve the Consultant Services Agreement with Moore, Lacofano, Goltsman, Inc. (MIG) to prepare an amendment to the City's General Plan in the form of a Sustainable Community Element consistent with the Scope of Services, Schedule, and Cost as Exhibits A, B & C to the Consultant Agreement. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to approve the Consultant Services Agreement with Moore, Lacofano, Goltsman, Inc. (MIG) to prepare an amendment to the City's General Plan in the form of a Sustainable Community. Element consistent with the Scope of Services, Schedule, and Cost as Exhibits A, B & C to the Consultant Agreement.. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Following the Consent Calendar, discussion ensued with regard to the study being conducted by the Los Angeles County Sheriff's Department to determine whether it would be more cost effective to contract with the County for law enforcement services or whether it is more beneficial for the City to retain its current Police Department. CITY COUNCIL P CITY CLERK i CITY TREASURER P STAFF REQUESTS & COMMUNICATIONS Request by Mayor Manuel Lozano for discussion & direction to staff on the following: • Establish a "Quiet Zone" with Metrolink, Federal Railroad Administration, and California Public Utilities Commission. Mayor Lozano asked that staff report back to Council regarding meetings with Congressional leaders and the City's request to establish a "Quiet Zone" in Baldwin Park. • Send a letter to Senators Feinstein and Boxer and Congresswoman Napolitano opposing the proposal by President Obama to change CPI to Social Security. Mayor Lozano asked that staff prepare a letter to Senate and Congressional leaders to voice objection to the proposal by President Obama to change the CPI to Social Security; opined that every worker in the country is entitled to Social Security and manipulating the funds is unacceptable. Councilmember Rubio commented on this item, making a comparison between this matter and the comments regarding the study being conducted to determine which is most cost effective — L.A. County or Baldwin Park Police Department. Council continued to discuss the matter and the comparison, finally settling on agreeing to disagree. Page 5 of 6 Request by Mayor Pro Tem Monica Garcia for discussion & direction to staff on the following: • Direct staff to contact Caltrans and have them submit a status report on the Freeway Widening Project, including a schedule for continued work and anticipated completion date, as well as asking for a presentation at a Council meeting or Ad Hoc Committee Meeting. Mayor Pro Tem Garcia noted that the request is fairly self-explanatory but that she would like Public Works staff to work with CalTrans staff to develop a method of reporting mile stones in the project and providing status updates to the community. Councilmember Garcia inquired about assigning a crossing guard at the Baldwin Park High School; Chief Hadsell responded by noting that officers have surveyed the area and noted that there are two traffic lights and a crossing guard in the area and, therefore, traffic control is acceptable at this point; noted that the problem falls more with parents dropping off children at school and not being mindful of traffic control in the area; opined that additional parent education will more likely mitigate the issues and that she will assign staff to do the necessary outreach. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:26 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: Page 6 of 6 ITEMNO. MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING MAY 1, 2013, 6:00 P.M. CITY HALL — 3�d Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706. CALL TO ORDER The meeting was called to order at 6:10 p.m. ROLL CALL: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS None. STUDY SESSIONIOPEN SESSION 1. THE DESIGN OF TRAFFIC IMPROVEMENTS FOR MAINE AND PACIFIC Staff recommends that the City Council review the conceptual design and provide direction and comments as appropriate. Public Works Director Dan Wall provided a narrative of the proposed traffic improvements and explained the resulting traffic patterns based on the proposed changes; responded to questions from Council accordingly. 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9 (d)(1) Case Name: Alhambra et al v. County of Los Angeles, Case No. S185457 2. CONFERENCE WITH LABOR NEGOTIATOR (GC §54957.6) Agency Negotiators: Vijay Singhal, C. E. O. and other representatives as designated Employee Organizations: SEIU; Clerical; Professional and Technical Employees; Police Management Employees; Confidential Employees; Confidential Management and the Baldwin Park Police Officer's Association; Un -represented employees; and part-time employees. 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (GC §54956.8) Properties: 8554-001-900, 14403 E. Pacific Avenue; 8554-001-901, 14426 Ramona Blvd; 8554-001-904, N/A; 554-001-907, N/A; Commission Negotiators: Vijay Singhal & Joseph Pannone Negotiating Parties: ROEM Development Corporation Under Negotiation: Price and terms of payment REPORT FROM CLOSED SESSION It was reported that no action was taken on items discussed in Closed Session. City Council Special Meeting Minutes ADJOURNMENT The Special Meeting was adjourned at 7:00 p.m. ATTEST: City Clerk Mayor 05/01/13 Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MAY 1, 2013,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:07 p.m, INVOCATION The invocation was provided by Pastor Jackson, PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano, ROLL CALL MEMBERS PRESENT: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano ANNOUNCEMENTS Mayor Lozano announced that, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $75 for attending the CDC meeting, $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Mayor Lozano extended condolences to the families of those who lost loved ones in the recent fertilizer plant explosion in Texas and to those who were injured and who lost loved ones in the Boston Marathon bombing. Councilmember Rubio extended thanks to the Women's Club and to the Sister Cities Organization which are working on providing scholarships to students of Baldwin Park. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS • Recognition to Macy's, West Covina, for their participation in this year's Bag of Hunger Fundraiser Mayor Lozano, along with Treasurer Maria Contreras, presented Store Manager, John Olstene, with a plaque in recognition of their participation over the past three years to the Bag of Hunger Fundraiser; noted that they have contributed over $15,000 in donated funds over the past three years. • Certificate recognition to Earth Day calendar Winners from "Think Together" After School Program Mayor Lozano presented Certificates of Recognition to student winners of the "Think Together" poster contest in recognition of Earth Day. • Proclamation proclaiming May as Older American's Month Mayor Lozano presented a Proclamation in recognition of Older American's Month - May 2015 • Plaque presentation to Margaret Burnett-Salonisen and Manuel Santillan for being recognized as Seniors of the Year Mayor Lozano presented plaques to Margaret Burnett-Salonisen and Manuel Santillan in recognition of being selected as "Senior of the Year" in Baldwin Park. • Presentation by American Cancer Society on CPS -3 "Cancer Prevention Study — 3" Janice Chow -Ng, San Gabriel Valley representative for the American Cancer Society (ACS), announced that the ACS has selected Baldwin Park as one of the communities that will participate in a Cancer Prevention Study; noted that representatives will be on site at the Relay for Life event at Baldwin Park High School, and encouraged everyone to attend. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:53 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Carol n Hamilton, representing HUMB, announced that the Annual Lawnmower Exchange, which provides four different locations where a gas -powered lawnmower can be traded in for a tremendously discounted electric lawnmower, will be coming up soon; encouraged everyone to trade in their gas -powered lawnmowers to help cut air pollution. Migu l "gesso, representing Baldwin Park Citizens United, presented a request for Council to sign a Pledge to commit to upholding the wished of the citizens of the community and keep the Baldwin Park Police Department and discard any consideration of contracting law enforcement services with the L.A. County Sheriff's Department. Mr. Flores, announced that two winners of the Mark Daniel Flores Music Scholarships had been selected and that the award event was videoed; requested that the video be agendized for presentation at the next Council meeting. An el�d,Wmgr , Valley County Water District, extended an invitation to the community to attend the 8 Annual Water Awareness Celebration; noted that there will be raffles, children activities, and demonstrations of drought tolerant plants. Cruz Baca, Baldwin Park resident, asked whether Council would commit to signing the Pledge that was presented by Mr. Wesso; noted that there have been two shootings and the mugging of two women recently in local shopping centers; suggested that Baldwin Park strive to be a model city. Councilmember Rubio expressed support and committed to signing the Pledge presented. Mayor Pro Tem Garcia stated that she would sign a Pledge that says it would protect the City of Baldwin Park and the citizens of Baldwin Park; stated that she would be like to see the Police Officers sign a Pledge as well to accept that they will be stakeholders in the decision as well because it is a two-way street. Councilmember Pacheco stated that he supports the Police Department and pointed out that they are stakeholders; stated that the decision is just as much a decision of the community and that the citizens should be making the decision and letting Council know what they really want; stated that he has signed the Pledge presented by Mr. Wasso. Mario Maci 1, Baldwin Park resident, opined that three members of the City Council have already made up their minds to contract with the L.A. County Sheriff's Department, disregarding the wishes of the citizens of the community; provided a narrative an article published a periodical of the Los Angeles County Association of Deputies Service which pointed out that contracts for law enforcement services are calculated based on the number of minutes spent in a city, not the services provided nor the quality of service provided; opined that contracting with the County Sheriff's Department would be detrimental to the safety of the community. Page 2 of 7 Councilmember Rubio commented on the article, pointing out that contracting with the Sheriff's Department would not only surrender control of law enforcement services but would also surrender control of decisions, turning it over to the Los Angeles County Board of Supervisors. nidentified speaker, Baldwin Park resident, stated that she supports honoring citizens of the community but asked that Council honor her daughter, who passed away; stated that her daughter was selected to go to Washington, D.C., and participate on the committee of "No Child Left Behind;" noted that the local newspaper wrote a tribute to her daughter and asked that Council pay tribute to her as well. Councilmember Rubio asked that Parks and Community Services Manny Carrillo contact the speaker and arrange for her daughter to be honored at one of the Concerts In The Park events rather than a Council meeting. Jun Rios, Baldwin Park resident, noted that a request he made [asking for comparative information as to the cost of funding the Police Department versus the County Sheriff's Department] was supposed to have been responded to in late March, early April, but the information he is asking for has not been provided; stated that the community has been waiting for this information so that they can make an informed decision. Bert Saavedra, Baldwin Park resident, stated that she has been retired for five years and has taken interest in the community; noted that representatives from the EPA met with local seniors in her neighborhood because they were concerned regarding water quality and possible correlation of illnesses with the water quality; expressed concern regarding air quality as well. Via. Tuttle, Baldwin Park business owner, opined that the Council seems to be confused on what the Superior Court injunction is and how it relates to the decision of retaining the County Sheriff's department; opined that they also violated sections of state code, referring specifically to the Brown Act; stated that the City has been resistant to formally "meet and confer" with labor unions; stated that the City has no right to talk to the County until after they meet and confer with the Police labor organizations. Jessica Wells, representing CalTrans Public Affairs, offered to answer any questions regarding the construction project on the 605 Freeway; stated that the first phase of the overall construction has been to expand the car pool lane from the 605 Freeway to the 57 Freeway and that the work being performed from the 605 to Puente Avenue will be completed at the end of this summer; responded to questions from Council regarding the next two phases of the project. Councilmember Pacheco and City Clerk Avila both commented on the contractor's failure to maintain the areas around the construction zone and asked that CalTrans address the issue; Councilmember Rubio pointed out that many citizens complain about CalTrans being less than responsive to complaints; Mayor Pro Tem Garcia commented on the graffiti being such a problem in that area; asked that CalTrans address this issue and come up with some sort of solution. Seeing no others wishing to speak, Public Communications closed at 8:32 p.m. Councilmember Garcia asked that the breakdown of costs, line item style, be posted to the City's web site which would clearly show the differences in costs between the current funding of the Police Department and the proposal provided by the County Sheriff's Office; stated that the article that was read aloud earlier pertains to unincorporated areas of Los Angeles County and that Baldwin Park would have officers specifically allocated for patrol in the City; stated that the proposal promises a 40% increase in police forces to service the City. Councilmember Pacheco, countered some of the comments made by reading from the Court decision of Case Number B6140802; narrated some of the comments issued by the Judge within the court document; reiterated that the Court granted the injunction filed by the Baldwin Park Police Officers Association; opined that the savings is still not clear and that this is partly to blame because the Page 3 of 7 Finance Director seat is still unfilled; implied that there are many costs that are not being presented and that the lack of accuracy is disconcerting. Councilmember Rubio stated that the basis of moving to the Sheriff's Department was to save money and that, when asked, the Sheriff's Department clearly responded that they cannot guarantee the cost and therefore cannot guarantee saving to the City; stated that, unless it is presented in writing that the change will result in savings, the proposal should be rejected. Mayor Lozano stated that Council is and has been concerned with the long term vision for Baldwin Park and that this proposal is taken with that in mind; expressed his support for the Police Department but that the future of the City is paramount; voiced support for presenting the decision to the citizens by holding a Special Election with this issue on the ballot. CONSENT CALENDAR WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 2. APPROVAL TO PARTICIPATE IN THE 2013 SUMMER LUNCH PROGRAM Staff recommends that the City Council: 1) Authorize staff to submit an application to the State of California, Department of Education and participate in the 2013 Summer Lunch Program; and 2) Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the agreement with EI Monte Union High School District. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to: 1) Authorize staff to submit an application to the State of California, Department of Education and participate in the 2013 Summer Lunch Program; and 2) Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the agreement with EI Monte Union High School District. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 3. AUTHORIZE PROCURING BUS SHELTERS FROM TOLAR FOR THE AMOUNT OF $34,440, FUNDED BY THE FOOTHILL TRANSIT BUS STOP ENHANCEMENT PROGRAM Staff recommends that the City Council: 1) Authorize staff to procure bus shelter improvements from Tolar in the amount of $34,440; and 2) Authorize the Finance Director to appropriate $34,440 from grant funds for the purchase of these improvements. Page 4 of 7 A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to: 1) Authorize staff to procure bus shelter improvements from Tolar in the amount of $34,440; and 2) Authorize the Finance Director to appropriate $34,440 from grant funds for the purchase of these improvements. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 4, APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO SOLICIT BIDS FOR THE TDA SIDEWALK IMPROVEMENT PROJECT Staff recommends that the City Council: 1) Approve the design (Plans and Specifications) for the TDA Sidewalk Improvement Project; 2) Authorize staff to advertise the project for construction bids. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to: 1) Approve the design (Plans and Specifications) for the TDA Sidewalk Improvement Project; 2) Authorize staff to advertise the project for construction bids. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 5. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT WITH VASQUEZ & COMPANY LLP It is recommended the City Council authorize engaging Vasquez & Company LLP to perform the financial analysis and projections as outlined in the attached engagement letter and authorize the Chief Executive Officer to sign the engagement letter. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to authorize engaging Vasquez & Company LLP to perform the financial analysis and projections as outlined in the attached engagement letter and authorize the Chief Executive Officer to sign the engagement letter. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Following the vote, Councilmember Pacheco inquired as to whether this contract is necessary given that the City is close to hiring a new Finance Director; City Manager Singhal responded, noting that they are a reputable company and the services will be necessary to perform duties that are time sensitive. Page 5 of 7 PUBLIC HEARINGS 6. PUBLIC HEARING REGARDING THE FISCAL YEAR 2013-2014 ANNUAL ACTION PLAN AND THE CITIZEN PARTICIPATION PLAN Staff recommends that the City Council conduct the public hearing and, following the public hearing, approve the FY 2013-2014 Annual Action Plan and Citizen Participation Plan. Housing Manager Suzie Ruelas provided a brief narrative of the program and offered to respond to questions from Council. Mayor Lozano opened the Public Hearing at 9:08 p.m. and invited those wishing to speak in favor of the item presented. Seeing no one wishing to speak, Mayor Lozano invited those wishing to speak in opposition to the item to come forward. Seeing no one wishing to speak, Mayor Lozano declared the Public Hearing closed at 9:09 p.m A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the FY 2013-2014 Annual Action Plan and Citizen Participation Plan. CITY COUNCIL / CITY CLERK ! CITY' TREASURER / STAFF REQUESTS & CC►PiIlMUNICAT'IONS Request by Mayor Manuel Lozano and Councilmember Ricardo Pacheco for discussion & direction to staff on the following: • Send letter of support to Assemblymember Roger Hernandez for the City's support of AB 1357 (San Gabriel Valley Emergency Departments and Ambulance Diversion). Mayor Lozano directed staff to compose and send a letter to Assemblymember Roger Hernandez in support of Assembly Bill 1357, and in support of bringing additional emergency facilities to the area. Request by Councilmember Ricardo Pacheco for discussion & direction to staff on the following: • Send a letter of thanks to Supervisor Molina for awarding a Tree Grant to the City of Baldwin Park. Councilmember Pacheco directed staff to prepare and send a letter of thanks to Supervisor Molina for awarding a Tree Grant to the City; Public Works Director Dan Wall reported that several trees have already been purchased and planted. Request by Councilmember Marlen Garcia for discussion & direction to staff on the following: • 1 would like to discuss an article that was featured in the San Gabriel Valley Tribune on Wednesday, April 24, 2013 regarding a study of Cities dealing with bad air quality regarding the poor air quality in the area, its impacts as highlighted in the recently released CalEnviroScreen 1.0, and identify ways to protect and help the residents of the city of Baldwin Park from its adverse effects including lobbying and support for legislation for reduced pollution and cleaner air. Councilmember Garcia read excerpts from the article and suggested that a study be conducted to determine the impact that environmental elements have on residents' health; expressed concern about resident being exposed to poor air and water quality; suggested reaching out to Senate, Assembly and Congressional representatives to seek assistance in mitigating the effects. Councilmember Garcia also asked that students who were identified for awards in recognition of their active participation in sports while keeping their GPAs at above average levels. Page 6 of 7 Request by Mayor Pro Tem Monica Garcia for discussion & direction to staff on the following: • In light of a recent pollution study which cites Baldwin Park as one of the top communities in Los Angeles County "especially burdened" by cumulative impacts of pollutants due to smog, high - trafficked roadways and freeways, landfills, industrial plants, groundwater, and contaminated waterways - 1) develop proposals to mitigate air pollution, and 2) research grant opportunities to fund proposals. Mayor Pro Tem Garcia discussed some of the findings presented by the recent study and suggested that staff draft proposals that will address air pollution and provide proactive steps to mitigate future pollution; suggested that staff research available grants to identify funds to support the development of such proposals. • Explore the creation of City "buffer zones" along the 10 and 605 freeways, such as at Walnut Creek Park and Barnes Park, in an effort to absorb smog through trees and urban forests/green space. Mayor Pro Tem Garcia suggested that a green beltway be identified and development of urban forests to increase vegetation improve air quality; asked that the environmental studies be kept active and that City staff works proactively to address the current conditions and move towards improving conditions in the future. • Revisit the idea to work with neighboring jurisdictions such as the cities of EI Monte and Irwindale, and Los Angeles County to create a green beltway and urban forest along Arrow Highway adjacent to Santa Fe Dam, connecting to easements along the 605 freeway which were recently vacated by a nursery. Due to time constraints, this item was not address during the meeting. Work with Caltrans to identify parcels along local freeways (such as Dalewood Street near Bess Avenue) that can be considered for the development of urban forests/green space. Due to time constraints, this item was not addressed during the meeting. ADJOURNMENT There being no other business to discuss, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 9:37 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk I_1»Z90'-"D Page 7 of 7 ITEM NO. MINUTES BALDWIN PARK CITY COUNCIL SPECIAL MEETING MAY 15, 2013,6:00 P.M. CITY HALL — 3 d Floor Conference Room 307 14403 East Pacific Avenue, Baldwin Park, CA 91706 CALL TO ORDER The meeting was called to order at 6:10 p.m. ROLL CALL: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano PUBLIC COMMURICATICAS None, None. RECESS 1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC §54956.9 (d)(1) Case Name: Dominguez v. Baldwin Park Housing Authority Los Angeles Superior Court Case No. BS138646 REPORT FROM CLOSED SESSION No action was taken on items discussed in Closed Session. ADJOURNMENT The Special Meeting was adjourned at 7:00 p.m. ATTEST: City Clerk Mayor MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MAY 15, 2013, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:07 p.m. INVOCATION The invocation was provided by Councilmember Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Marlen Garcia Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano ANNOUNCEMENTS Mayor Lozano announced that, as required by Government Code section 54954.3, members of the City Council are also members of the Board of Directors of the Community Development Commission, Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Mayor Lozano extended his condolences to the family of Raquel Corrales, a long time Baldwin Park resident and local business owner; noted that she was a well-known and active member of the community. Mayor Lozano announced that the Baldwin Park Unified School District is deserving of congratulations for being ranked #1 by Ed Trust West, a state-wide education advocacy organization which surveys school district policies, student demographics and student success. Councilmember Rubio announced an upcoming opportunity to meet Congresswoman Grace Napolitano through a community outreach being hosted by her office; also recognized Police Officers' Week, and asked that everyone recognize the hard work of the police officers as well as remembering the fallen officers; announced the upcoming Relay for Life being held at Baldwin Park High School. Councilmember Pacheco announced that Assemblymember Roger Hernandez is hosting a Community Coffee Break on the coming weekend, and encouraged those who wish to share concerns or learn more about the legislature to attend. Councilmember Garcia extended thanks to the Baldwin Park Police Department for their continued participation in conducting classes for the Pride Platoon which educates at -risk youth on the merits of being a good citizen; attended the Foothill Transit board meeting where a measure was passed that would increase the availability of public transportation with new busses. Mayor Pro Tem Garcia recognized Detective La Riva for her efforts in fighting against abuse against children and young girls. • Recognition to Rafael Tapia, Jr., BPHS, and Vivian Feliz, SVHS, for winning the Mark Daniel Flores Music Scholarship Award. Mr. Flores provided some background on the scholarship program and its foundation; provided background on scholarship winners Vivian Feliz and Rafael Tapia; Ms. Feliz performed for the audience, followed by a performance by Mr. Tapia. Following these performances, Mayor Lozano presented Certificates of Recognition to each student and congratulated them on their tremendous achievements. • Recognition to Valle Vista League Top 5 Honorees from Baldwin Park High School Delilah Garcia, Bernardo Flores, Jr., Tyler Jones, Steven Trinidad, and Brandon Brown. Councilmember Garcia presented Certificates of Recognition to each of the five Baldwin Park High School students and congratulated them on their outstanding academic achievements. • Proclamation proclaiming Poppy Week May 13 - 19, 2013 and Recognition to Miss Poppy 2013 Adalena Jimenez. Councilmember Pacheco presented a Proclamation to recognize May 13 through 19, 2013, as National Poppy Week and presented a Certificate of Recognition to Miss Adalena Jimenez, Miss Poppy 2013. • Proclamation proclaiming May 19 - 25, 2013 as Public Works Week. Mayor Pro Tem Garcia presented a Proclamation recognizing the week of May 19 through 25, 2013, as National Public Works Week. • Proclamation proclaiming National Kids to Park Day on May 18, 2013. Mayor Lozano presented a Proclamation to recognize May 18, 2013, as National Kids to Park Day. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 8:03 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. An unidentified seaker, on behalf of the Baldwin Park Women's Club, announced that the Club will be contributing $1,200 towards the purchase of new park benches. Teresa Venturia, Baldwin Park resident, extended thanks to the Parks and Community Services Department for the many activities and programs offered for children of all ages; speaking on behalf of the Stars Gymnastics Team, she asked that the City Council provide a venue of some sort where the team could conduct some kind of fund raising event. Ken Woods, Baldwin Park resident, commented on the new parking structure and the funds associated with items appearing on the evening's Consent Calendar; inquired as to whether the proposed costs included any kind of discounts or waivers. iel Wasso, Baldwin Park resident, brought back the Pledge which was presented to Council at its last meeting, noting that only two Councilmembers had signed, and sought additional signatures from the remaining members of Council; pointed out that the service of the local Police Department is demonstrated every day. 5hIrle Ascare, American Legion Unit 241, announced that they will be holding a Gold Star Mother's Day event and inquired as to whether the City might partner with the American Legion to provide notice to the community about the event. Page 2 of 4 Councilmember Rubio noted that this event is to honor the mothers of fallen soldiers and it is important to encourage community participation and show support for the families. Seeing no others wishing to speak, Public Communications closed at 8:15 p.m. CONSENT CALENDAR Councilmember Pacheco requested Item Nos. 4 and 5 be held for discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 2. CLAIM REJECTION Staff recommends City Council reject the claims of Laura Kam and Silvestre and Consuelo Arteaga and direct staff to send the appropriate notice of rejection to claimants. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to reject the claims of Laura Kam and Silvestre and Consuelo Arteaga and direct staff to send the appropriate notice of rejection to claimants. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 3. TREASURER'S REPORT: MARCH 2013 Staff recommends that the City Council receive and file the March 2013 Treasurer's Report. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to receive and file the March 2013 Treasurer's Report. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 4. AUTHORIZE THE INSTALLATION OF SECURITY CAMERAS AT THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council approve contract orders with PCL Construction Services Ind.,for the installation of security cameras at a cost of $96,207. Councilmember Pacheco opened discussion on this item by seeking clarification on the funding source for the project and inquired about a letter of request for waiver that was sought by the City from the Water District; opined that it was contradictory to ask for a waiver from another agency while spending additional monies elsewhere. Public Works Director Dan Wall responded to Councilmember Pacheco's inquiry by clarifying the original bidding process, followed by negotiation of the same contract at a significantly less cost; explained that the discounted bid was likely because the equipment being installed is dated based on the age of the original bid. Page 3 of 4 Councilmember Pacheco expressed further concern regarding how the cost savings realized was being allocated elsewhere and sought clarification as to why the City would seek a waiver from the Water District when the project did not appear to be financially in need. City Manager Vijay Singhal explained that the request for waiver was presented to Council informally prior to a letter requesting waiver was sent. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve contract orders with PCL Construction Services Ind.,for the installation of security cameras at a cost of $96,207. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 5. AUTHORIZE CONTRACT CHANGES TOTALING $57,780 FOR THE CITY OF BALDWIN PARK TRANSIT CENTER PROJECT Staff recommends that the City Council approve a construction management contract amendment with Del Terra in the amount of $5,000 and approve contract change orders with PCL Construction Services Inc. at a cost of $52,780. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve a construction management contract amendment with Del Terra in the amount of $5,000 and approve contract change orders with PCL Construction Services Inc. at a cost of $52,780. AYES: Lozano, Garcia, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARINGS None. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF RE NESTS & COMMUNICATIONS ADJOURNMENT There being no other business to discuss, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:35 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: Page 4 of 4 MINUTES ITEM NO. _ mmmIT BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING JUNE 3, 2015, 5:30 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 5:45 p.m. by Mayor Lozano. ROLL CALL PRESENT: Councilmember Ricardo Pacheco Councilmember Monica Garcia (arrived at 6:05 p.m.) Councilmember Susan Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 5:45 p.m. Juan Rios, Baldwin Park resident, commented on the Berkshire Group contract proposal, noting that the charges for service are reasonable and his services have proven to be beneficial; opined that some of the changes have failed because administration of the contract has failed, not because the changes were unwarranted. Seeing no others wishing to speak, Public Communications closed at 5:47 p.m. OPEN SESSION 1. PRESENTATION BY THE BERKSHIRE GROUP Presentation by Robert Horowitz, Principal of Berkshire Group, to discuss the continuing benefits of Expense Reduction and Cost Control consultant services. Mr. Robert Horowitz, Principal of Berkshire Group, provided an overview of previous accomplishments and a projection of additional opportunities for reorganizing City practices and/or renegotiation of contracts that could provide savings; opined that the success of this undertaking requires dialog unilaterally. Discussion ensued and Mr. Horowitz was asked about adjustments to his compensation and travel expenses; he noted that he has reduced his compensation rate from 20% to 15% of all realized savings; responded to questions regarding his travel expenses, and responded to other questions of Council. 2. CONSIDER OPTIONS FOR THE ECONOMIC DEVELOPMENT POSITION Staff presentation of options available for addressing the need for an Economic Development Project Coordinator. Community Development Director Marc Castagnola provided a narrative of the efforts taken to identify qualified candidates for the Economic Development Project Coordinator and the lack of response by qualified persons; noted that a professional services firm has been identified and the contract agendized for this evening's Consent Calendar, as part of the Regular Meeting; stated that the professional services firm would provide interim support for a period of 4 months while the vacant position is re -advertised and a viable candidate is identified and hired. Director Castagnola concluded his presentation and responded to questions of Council. Page 1 of 2 3. USED CAR DEALERSHIP ORDINANCE Presentation to review the existing Ordinance as it relates to Used Car Dealerships, and consider options for amending the Ordinance including the revision of zoning and development standards. Due to time constraints, Council requested that this item be held and directed staff to bring it back at a future meeting. 1. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: An .y desi�,n ted r rem ggn1g1jy : Shannon Yauchzee; Jimmy Gutierrez Oa loovee Or !nwiz tion : General Unit of Maintenance Employees, SEIU Local 721; Police Officers Association; Professional and Technical Employees Association; Clerical Employees Association; Police Management Employees Association; Classified Confidential Employees Association; Classified Management Employees Association Unref mresented L mplp g .: City Planner; Housing Authority Manager; Community Development Director; Human Resource Manager; Police Chief; Finance Director; Public Works Director; Recreation and Community Services Director 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale, Case Number: BS152919 Case Name: Delgado, et al v Ortiz, et al, Case Number: BC540331 Case Name: Hadsell v. City of Baldwin Park, Case Number: BC548602 Case Name: Moore v. City of Baldwin Park, Case Number: BC509688 3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) ADJOURNMENT There being no further business, motion was made by Lozano, seconded by Baca, to adjourn the meeting at 7:07 p.m. ilwoun 901,11 •► City Attorney Robert Tafoya reported out on Closed Session by stating that, by a unanimous vote of 5-0, Council has approved a settlement with Craig Graves, to provide three months' severance pay with his resignation. City Attorney Tafoya also stated that no reportable action was taken on any other items discussed during Closed Session. A motion was made by Lozano, seconded by Baca, and carried (5 – 0) to adjourn the Closed Session. Mayor ATTEST: City Clerk APPROVED: Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING JUNE 3,2015,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:10 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Ricardo Pacheco Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano REPORT ON CLOSED SESSION City Attorney Robert Tafoya reported out on Closed Session by stating that, by a unanimous vote of 5-0, Council has approved a settlement with Craig Graves, to provide three months' severance ($32,500) in exchange for waiver of any and all legal claims against the City. City Attorney Tafoya also stated that no reportable action was taken on any other items discussed during Closed Session. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to adjourn the Closed Session ANNOUNCEMENTS, Mayor Pro Tem Baca asked that the meeting be closed in memory of Michele Gutierrez, Associate Director with the Southern California Health Advocacy, who passed suddenly from cancer, and condolences extended to her family; and in the memory of Ms. Baca's cousin, Gilbert Sepeda, who was a member of the City of Irwindale Police Department. Treasurer Contreras requested that the meeting be closed in memory of Mr. Aguilera and extend condolences to his family. Councilmember Garcia asked that the meeting be closed in memory of Angela Ignehias, a long time Baldwin Park resident, and extending condolences to her family and friends; also congratulated Director Carrillo and the Parks and Community Services Department for securing an award of $450,000 in grant money for the Walnut Creek Nature Park. Councilmember Rubio announced that Baldwin Park Unified School District Board of Directors has been recognized as number one in the state of California. PROCLAMATIONS, COMMENDATIONS &_ PRESENTATIONS • Introduction of New City Staff Members. Public Works Director Dan Wall introduced Sam Gutierrez, the new City Engineering Manager; Mr.. Gutierrez provided a brief summary of his background and noted that he is a long time resident of Baldwin Park who came to the City from West Covina. Community Development Director Marc Castagnola introduced Sam Ghaly, who was working in the interim but who has been hired on as a full time staff member and will now serve as the City's Building Official. • Presentation of Certificates of Recognition to 3 I Grade Students of Kenmore Elementary, Room 9 Team Banana Slugs, for the success of their "Milk and Bookies" "book -raising" event. Kenmore Elementary -School Teacher Margarita Berdeja provided a PowerPoint presentation to Council and spoke of the efforts of her 3rd Grade students who participated in the book -raising event; Mayor Lozano presented Certificates of Recognition to each student and congratulated all of them for a job well done. • Presentation of Certificates of Recognition to Scholarship Recipients of the Baldwin Park Sister City Association. Mayor Lozano presented Certificates of Recognition to Scholarship Winners and congratulated the recipients of their great achievements. • Presentation of a Certificate of Recognition to the Baldwin Park Women's Club in recognition of over 100 years of service to the community of Baldwin Park. Mayor Pro Tem Baca presented a Certificate of Recognition and expressed gratitude to all of the members of the Baldwin Park Woman's Club for their contribution and keeping the Woman's Club strong for so many years. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:45 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Amanda Zarto, Baldwin Park resident, commented on the water restrictions being imposed on the residents; requested that Council contact the Postmaster with regard to the post boxes located outside the post office, noting that they are not accessible to those in vehicles and it creates a problem when a driver must exit the vehicle to put mail in the box. Vera _Balt , Baldwin Park resident, sought Council's support for the decision of those employed with Garden View Post -Acute Rehab to form a union. Maria Lena Garcia, Baldwin Park resident and employee of Garden View, spoke in support of efforts to form a union and requested that Council prepare a letter to support their efforts. Rita Garcia, Baldwin Park resident, stated that the traffic control at the intersection of Los Angeles Street and Hornbrook Avenue needs to be addressed by Public Works; noted that it is the only intersection between Maine and the 605 Freeway with a Stop sign rather than traffic signals; opined that people run the Stop sign inadvertently because there is no traffic signal there nor is there any warning of an impending Stop sign; requested that warning lights be installed. Mar rlta barge, Baldwin Park resident, asked whether there are any plans for the upcoming celebration of Baldwin Park's 6011 Anniversary. Thomas Ferri, San Bernardino resident, opined that there is a great deal of fuss over the drought and water issues; commented that a desalinization plant should be built to provide needed water; commented on a recent altercation between a bicycle rider and the driver of a vehicle; also commented on the proposed high-speed train that the Governor would like built between Fresno and San Francisco. Seeing no others wishing to speak, Public Communications closed at 7:52 p.m. Page 2 of 10 CONSENT CALENDAR Mayor Lozano asked that Item Nos. 6 and 14 be held for discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 2. REJECTION OF CLAIMS Staff recommends that Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Benitez, Genoveva Claimant alleges damages caused by trip and fall Elizondo, Fred Claimant alleges damages caused by wheelchair tipping over in bus Mondragon, Daniel Claimant alleges damages caused by improper impound Moreno, Jose Claimant alleges damages to gate A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to reject the following claims and direct staff to send the appropriate notice of rejection to claimants. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. APPROVAL OF MEETING MINUTES Receive and file: A. Meeting Minutes of the Special Meetings of City Council held on June 10, 2014, June 11, 2014, August 13, 2014, and September 2, 2014. B. Meeting Minutes of the Regular Meeting of City Council held on May 6, 2015. C. Meeting Minutes of the Special and Regular Meeting, and the Finance and Housing Authority Meetings, held on May 20, 2015. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to receive and file the minutes. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None, ABSENT: None. ABSTAIN: None. 4. APPROVE AN AMENDMENT TO THE AGREEMENT WITH RESTORATION DESIGN GROUP FOR THE PREPARATION OF CONSTRUCTION PLANS AND SPECIFICATIONS FOR WALNUT CREEK NATURE PARK. Staff recommends that Council approve and authorize the Mayor to sign the amendment to the Agreement with Restoration Design Group, increasing the agreement amount by $63,870 payable with Quimby and Prop A Grant Funds, for the preparation of construction plans and specifications for Walnut Creek Nature Park, and authorize the Director of Finance to make the appropriate transfers and fund adjustments. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve and authorize the Mayor to sign the amendment to the Agreement with Restoration Page 3 of 10 Design Group, increasing the agreement amount by $63,870 payable with Quimby and Prop A Grant Funds, for the preparation of construction plans and specifications for Walnut Creek Nature Park, and authorize the Director of Finance to make the appropriate transfers and fund adjustments AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 5. AUTHORIZE THE PURCHASE OF A POLICE JAIL VAN Staff recommends that Council approve: 1) Waiver of the formal bidding process for the purchase and installation of the emergency equipment pursuant to Municipal Code §34.23(C); and 2) Authorize the Police Department to purchase the new vehicle and equipment through existing contracts, joining on to a cooperative purchasing contract or through authorized purchasing procedures; and 3) Direct the Director of Finance to take the necessary action to make the required budget transfers and amendments for the additional $5,507.76, to account 205-30-370-58110-00000, for the restricted purchase of a new Police Department vehicle and equipment to upgrade the Police Department's Jail Operations; and 4) Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to: 1) Waiver of the formal bidding process for the purchase and installation of the emergency equipment pursuant to Municipal Code §34.23(C); and 2) Authorize the Police Department to purchase the new vehicle and equipment through existing contracts, joining on to a cooperative purchasing contract or through authorized purchasing procedures; and 3) Direct the Director of Finance to take the necessary action to make the required budget transfers and amendments for the additional $5,507.76, to account 205-30- 370-58110-00000, for the restricted purchase of a new Police Department vehicle and equipment to upgrade the Police Department's Jail Operations; and 4) Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 6. AUTHORIZE THE PURCHASE OF POLICE VEHICLES WITH FEDERAL ASSET FORFEITURE FUNDS Staff recommends that Council approve: 1) Waiver of the formal bidding process for the purchase of three (3) police vehicles and the installation of the emergency equipment pursuant to Municipal Code §34.23(C); and 2) Authorize the Police Department to work in conjunction with the Public Works Department to purchase the new vehicles; and 3) Authorize the Director of Finance to complete a budget amendment for an amount not to exceed $107,937.15 from account 205-30-360-58110, and designate said amount for restricted purchase of the new police vehicles; and 4) Authorize the Chief of Police, or his designee, to complete all appropriate documentation to Page 4 of 10 complete the purchase. City Attorney Robert Tafoya announced that, because this item was based on Code Section 34.23(c), passage requires a 4/5 in favor in order to approve this item. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to: 1) Waiver of the formal bidding process for the purchase of three (3) police vehicles and the installation of the emergency equipment pursuant to Municipal Code §34.23(C); and 2) Authorize the Police Department to work in conjunction with the Public Works Department to purchase the new vehicles; and 3) Authorize the Director of Finance to complete a budget amendment for an amount not to exceed $107,937.15 from account 205-30-360-58110, and designate said amount for restricted purchase of the new police vehicles; and 4) Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 7. APPROVE THE AFFIRMATIVE FAIR HOUSING MARKETING PLAN — ROEM DEVELOPMENT LINK AFFORDABLE HOUSING PROJECT Staff recommends that Council approve the Affirmative Fair Housing Marketing Plan for the ROEM Development Link Affordable Housing Project. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve the Affirmative Fair Housing Marketing Plan for the ROEM Development Link Affordable Housing Project. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 8. INTRODUCE AND CONDUCT A FIRST READING, BY TITLE ONLY AND WAIVE FURTHER READING OF ORDINANCE 1375, ENTITLED "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 91.40 OF CHAPTER 91, TITLE IX, GENERAL REGULATIONS, OF THE BALDWIN PARK MUNICIPAL CODE." Staff recommends that Council conduct a first reading, by title only, and waive further reading to introduce Ordinance 1375, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 91.40 OF CHAPTER 91, TITLE IX, GENERAL REGULATIONS, OF THE BALDWIN PARK MUNICIPAL CODE." A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to conduct a first reading, by title only, and waive further reading to introduce Ordinance 1375, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 91.40 OF CHAPTER 91, TITLE IX, GENERAL REGULATIONS, OF THE BALDWIN PARK MUNICIPAL CODE." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Page 5 of 10 9. APPROVAL OF RESOLUTIONS CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2015, AND TO REQUEST APPROVAL FROM THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE LOS ANGELES COUNTY UNIFORM DISTRICT ELECTION Staff recommends that Council: 1) Waive further reading, read by title only and adopt Resolution No. 2015-068 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2013, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES;" 2) Waive further reading, read by title only and adopt Resolution No. 2015-069 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2013, WITH THE LOS ANGELES COUNTY'S UNIFORM DISTRICT ELECTION (UDEL - SCHOOL ELECTION) TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE." A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to: 1) Waive further reading, read by title only and adopt Resolution No. 2015-068 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2013, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES;" 2) Waive further reading, read by title only and adopt Resolution No. 2015-069 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2013, WITH THE LOS ANGELES COUNTY'S UNIFORM DISTRICT ELECTION (UDEL - SCHOOL ELECTION) TO BE HELD ON THE DATE PURSUANT TO §10403 OF THE ELECTIONS CODE." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 10. APPROVE A REQUEST FOR A CONDITIONAL USE PERMIT FOR OFF-SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE WITHIN THE FREEWAY COMMERCIAL SIERRA VISTA OVERLAY ZONE AND ADOPT RESOLUTION NO. 2015-063, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK (1) ADOPTING THE FINDINGS OF FACT; (2) APPROVING THE ISSUANCE OF A PUBLIC CONVENIENCE OR NECESSITY; AND (3) APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE OFF-SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BLVD.; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP -818)" Staff recommends that Council approve and adopt Resolution No. 2015-063, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK (1) ADOPTING THE FINDINGS OF FACT; (2) APPROVING THE ISSUANCE OF A PUBLIC CONVENIENCE OR Page 6 of 10 NECESSITY; AND (3) APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE OFF-SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BLVD.; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP -818)." A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve and adopt Resolution No. 2015-063 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK (1) ADOPTING THE FINDINGS OF FACT; (2) APPROVING THE ISSUANCE OF A PUBLIC CONVENIENCE OR NECESSITY; AND (3) APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE OFF-SITE SALES OF BEER AND WINE IN CONJUNCTION WITH A CONVENIENCE STORE PURSUANT TO SECTION 153.120.050.A.1 OF THE CITY'S MUNICIPAL CODE. (LOCATION: 3160 BALDWIN PARK BLVD.; APPLICANT: BOB ABBOTT WITH STANTEC ARCHITECTURE REPRESENTING CHEVRON CORPORATION; CASE NUMBER: CP - 818)." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 11. APPROVE AND ADOPT RESOLUTION NO. 2015-074, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." Staff recommends that Council approve and adopt Resolution No. 2015-074, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve and adopt Resolution No. 2015-074, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 12, APPROVE AND ADOPT RESOLUTION NO. 2015-075, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING" Staff recommends that Council approve and adopt Resolution No. 2015-075, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." Page 7 of 10 A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to approve and adopt Resolution No. 2015-075, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 13. APPROVE AND AUTHORIZE THE GRANT FUND APPLICATION 2012 -DJ -BS -1183 Staff recommends that Council approve and authorize the application for Grant Funds in the amount of $20,838, as provided by the Department of Justice, Bureau of Justice Assistance, Award Number 2012 -DJ -BX -1183, to be used for the reimbursement of funds used from the Asset Forfeiture Account (Fund 270.30.350.5811.000000.2) to purchase technical services and equipment for the Police Department's Emergency Command Post Vehicle. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) approve and authorize the application for Grant Funds in the amount of $20,838, as provided by the Department of Justice, Bureau of Justice Assistance, Award Number 2012 -DJ -BX -1183, to be used for the reimbursement of funds used from the Asset Forfeiture Account (Fund 270.30.350.5811.000000.2) to purchase technical services and equipment for the Police Department's Emergency Command Post Vehicle. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 14. APPROVE THE REVISED PROPOSAL FOR COLLECTION SERVICES Staff recommends that Council approve the revised proposal from Credit Bureau Associates to provide services for the collecting of delinquent payments owed to the City and authorize the City Attorney to prepare the appropriate contract, incorporating the proposal, and authorize the Mayor to sign said contract. Mayor Lozano noted that he has some questions about the contract and would like staff to provide additional information; requested that this item be held over and brought back at the Council Meeting of July 1, 2015. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to hold this item and bring it back at the Council Meeting of July 1, 2015. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None PUBLIC HEARING 15. CONDUCT A PUBLIC HEARING FOR FISCAL YEAR 2015/2016 BUDGET AND SET A DATE CERTAIN OF JUNE 10, 2015, TO CONTINUE THE PUBLIC HEARING AND CONDUCT A STUDY SESSION AND SPECIAL MEETING FOR THE SAME PURPOSE Staff recommends that the Mayor open the Public Hearing to take public comments and, as deemed necessary, continue the hearing to a Special Meeting/Study Session for the Fiscal Year 2015/16 Budget, to be held on June 10, 2015. Mayor Lozano opened the Public Hearing at 7:59 p.m. and invited those wishing to speak in support of the item to step forward and be heard. Page 8 of 10 Seeing no one wishing to be heard, Mayor Lozano the invited those wishing to speak against the item to step forward and be heard. Seeing no one wishing to be heard, Mayor Lozano closed the testimony portion of the Public Hearing at 8:00 p.m. Mayor Lozano then directed that the Public Hearing be continued to a date certain of June 10, 2015. REPORTS OF OFFICERS 16. RENEWAL OF AN AGREEMENT WITH THE BERKSHIRE GROUP FOR FINANCIAL CONSULTING Staff recommends that Council approve the extension of the contract with The Berkshire Group for an additional one year period and authorize the Mayor to sign the Renewal documents. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the extension of the contract with The Berkshire Group for an additional one year period and authorize the Mayor to sign the Renewal documents. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 17. APPROVE THE PROPOSAL FOR RECLASSIFICATION OF THE ECONOMIC PROJECT COORDINATOR POSITION TO A MANAGEMENT ANALYST POSITION FOR RECRUITMENT AND RETAIN A PROFESSIONAL CONSULTANT TO PROVIDE ECONOMIC DEVELOPMENT SERVICES Staff recommends that Council: 1) Approve the reclassification of the Economic Project Coordinator position to a Management Analyst position, with a monthly salary range of $3,926 - $5,262, and re -advertise the position; and 2) Direct staff and the City Attorney to negotiate and prepare a contract for Professional Consultant Services for Economic Development with AIM Consulting Services for an initial term of 4 months, with the option for additional quarterly renewals as needed, and authorize the Mayor to sign the resulting contract. Councilmember Rubio expressed the desire to have a Request For Proposals (RFP) prepared and advertised in order to invite additional firms to compete for the best and lowest bid on the contract. Mayor Pro Tem requested that the contract be modified to present a specific outline of duties to be performed and to require that the firm provide monthly status reports on the work performed. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve 1) the reclassification of the Economic Project Coordinator position to a Management Analyst position, with a monthly salary range of $3,926 - $5,262, and re -advertise the position. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to 2) direct staff and the City Attorney to negotiate and prepare a contract for Professional Consultant Services for Economic Development with AIM Consulting Services for an Page 9 of 10 initial term of 4 months, including modifications requested by Mayor Pro Tem Baca to present a specific outline of duties to be performed and to require that the firm provide monthly status reports on the work performed, the option for additional quarterly renewals as needed, and authorize the Mayor to sign the resulting contract. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 18. REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF APPOINTMENT, REAPPOINTMENT, OR REMOVAL OF MEMBERS OF VARIOUS CITY COMMISSIONS Staff recommends that Council review the submitted Commission applications, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt, the following Resolutions: 1) Resolution No. 2015-070, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Planning Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5;" 2) Resolution No. 2015-071, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Personnel Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5;" 3) Resolution No. 2015-072, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, 5, 6, 7 and 8;" 4) Authorize staff to re -advertise to solicit applications for the Housing Commission of the City of Baldwin Park, for Office Numbers 1 and 2, the term of which expires on June 30, 2015, but for which no applications were received; and 5) At this time the City Council could also consider the removal and or replacement of any commissioners consistent with and pursuant to BPMC Section 32.09. Mayor Lozano requested that this item be held over and brought back at the City Council meeting of July 1, 2015. A motion was made by Lozano, seconded by Baca, and carried (0 — 0) to ratify hold this item and bring it back at the Council Meeting of July 1, 2015 AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 8:06 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: Page 10 of 10 I MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING JUNE 10, 2015,6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 6:17 p.m. by Mayor Pro Tem Baca. ROLL CALL PRESENT: Councilmember Susan Rubio Mayor Pro Tem Cruz Baca ABSENT: Councilmember Ricardo Pacheco Councilmember Monica Garcia Mayor Manuel Lozano RL4K9Qi1daTPk110Z-"49 None. OPEN SESSION Mayor Pro Tem announced at 6:19 p.m. that the Public Hearing will be continued to the date certain of June 23, 2015, and the remainder of the meeting will be cancelled due to lack of quorum. CLOSED SESSION None. ADJOURNMENT There being no further business, the meeting was adjourned at 6:19 p.m. Mayor ATTEST: City Clerk APPROVER; Page 1 of 1 ITEM NO. STAFF RE, PORI TO: Honorable Mayor and Members of the City Council H'U 10 o F' FROM: Manuel Carrillo Jr., Director of Recreation & Community Sere am f d mow, 1 SA, BR! DATE: July 1, 2015 LLr' ' SUBJECT: APPROVAL OF BARNES PARK AND WALNUT CREEK NATURE PARK YOUTH EMPLOYMENT PLAN SUMMARY This staff report request approval of a Youth Employment Plan for Walnut Creek Nature Park and Barnes Park with Los Angeles County. FISCAL IMPACT The approval of this plan will not impact the General Fund. RECOMMENDATION Staff recommends the City Council: 1) Approve the Youth Employment Plan. LEGAL REVIEW None Required. BACKGROUND In 2013, the City was awarded a combined total of $500,000 in Proposition A Excess Funds for Barnes Park ($300,000) and Walnut Creek Nature Park ($200,000). The allocation was made possible through the office of former County Supervisor Gloria Molina. To start drawing on the funds for the grant, the City must submit a Youth Employment Plan approved by the City Council as part of the reimbursement request. Under the provisions of the Los Angeles County County's policy on employment of at -risk youth, the City of Baldwin Park received an allocation of $42,642.30, equal to ten percent of the City's total development project funding from Propositions A of 1992 and 1996. To date the City has reported a total of $42,648.25 in paid at - risk youth employment, exhausting all allocated funds. The City has already met its obligation for the Youth Employment Plan. ALTERNATIVES The City could chose not to go forward with the Youth Employment Plan and forfeit the grant allocation of $200,000 for Walnut Creek Nature Park and $300,000 for Barnes Park from the Los Angeles County Regional Park and Open Space District. ATTACHMENTS 1) Exhibit A -Youth Employment Plan for Barnes Park and Walnut Creek Nature Park Attachment A Rehabilitation Improvements for Barnes Park and Walnut Creek Nature Park Youth Employment Plan Under the provisions of the Los Angeles County's policy on employment of at -risk youth, the City of Baldwin Park received an allocation of $42,642.30, equal to ten percent of the City's total development project funding from Propositions A of 1992 and 1996. To date, the City has reported a total of $42,648.25 in paid at -risk youth employment, exhausting all allocated funds. The City has already met its obligation for the Youth Employment Plan. ITEM NO. STAFF REPORT 6ZAL0r TO: Honorable Mayor and Members of the City Council HUB OF THE FROM: Daniel Wall, P.E., Director of Public Work: SAN GABRIEL DATE: July 1, 2015 - i kl��VA LLEY SUBJECT: Notice of Completion Citywide Sidewalk Improvements Project SUMMARY This item will accept the work completed by this project, close the contract, and authorize the filing of a Notice of Completion with the County Clerk. This project repaired and constructed damaged and missing sidewalks and Americans with Disabilities Act (ADA) compliant curb ramps. Total 1 $212,6M ..... 33.41 Contract retention of $21,263.34 has not yet paid to the contractor, is included in the construction costs above. RECOMMENDATION Staff recommends that the City Council: 1. Accept the construction improvements by Moreno Engineering, Inc. and authorize the recordation of a notice of completion; and 2. Authorize the payment of $21,263.34 in retention funds to Moreno Engineering, Inc upon expiration of the 35 -day notice period. LEGAL REVIEW None required. BACKGROUND On April 16, 2014 the City Council awarded Moreno Engineering, Inc. a construction contract. Moreno completed all work in December 2014 but had not invoiced properly the City for the work. Proper invoices were submitted to the City in June 2015. ATTACHMENTS Notice of Completion When Recorded Return To: City of Baldwin Park Department of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 This Space for Recorder's Use Only NOTICE OF COMPLETION Notice is hereby given that the certain work of improvement known as: Citywide Sidewalk Improvements Project for the City of Baldwin Park was accepted by the City Council on: July 1, 2015. The work of improvement was performed and completed by: Moreno Engineering, Inc. on June 18, 2015. The undersigned, being duly sworn Chief Executive Officer of the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. CITY OF BALDWIN PARK Dater Shannon Yauchzee, Chief Executive Manager NOTARY PUBLIC CERTIFICATE ) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS On this day of , 20 before me, personally appeared who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted, executed this instrument. certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal.. Signature STAFF REPORT V, AL1) ,;" HUB OF THE SAN GABRIEL VALLEY M' rFDJ ANO t5i 71, TO: FROM: ITEM NO. Honorable Mayor and Members of the City Council Daniel Wall, P.E., Director of Public Work, .. DATE: July 1, 2015 SUBJECT: Notice of completion citywide street sign replacement project SUMMARY The item will accept the work completed by this project, close the contract, and authorize the filing of a Notice of Completion with the County Clerk. This project replaced of damaged, missing and non -conforming street name signs. Thee is IMPACT There impact to the General Fund associated with this project. The $69,453.73 cost of this project was paid for entirely with restricted Measure R funds. Contract retention of $6,922.87 has not yet been paid to the contractor, but is included in the construction costs above. RECOMMENDATION Staff recommends that the City Council: 1. Accept the construction improvement by Aegis ITS, Inc. and authorize the recordation of a notice of completion; and 2. Authorize the payment of $6,922.87 in retention funds to Aegis ITS, Inc. upon expiration of the 35 -day lien Period. LEGAL REVIEW None required. On December BACKGROUND8, 2013 the City Council awarded Aegis ITS, Inc. a construction contract over one hundred street signs. Aegis completed all work in January 2015, but had not properly submitted invoices for the work until June 2015. ATTACHMENT Notice of Completion When Recorded Return To: City of Baldwin Park Department of Public Works 14403 East Pacific Avenue Baldwin Park, CA 91706 This Space for Recorder's Use Only NOTICE OF COMPLETION Notice is hereby given that the certain work of improvement known as: CITYWIDE STREET SIGNAGE AND IISNS REPLACMENT PROGRAM for the City of Baldwin Park was accepted by the City Council on: July 1, 2015. The work of improvement was performed and completed by: Aegis ITS, Inc. on February 26, 2015. The undersigned, being duly sworn Chief Executive Officer for the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. CITY OF BALDWIN PARK By: Date: Shannon Yauchzee, Chief Executive Officer NOTARY PUBLIC CERTIFICATE ) STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS On this day of 120 before me, personally appeared who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature ITEM NO. / STAFF REPORT splo1V14TO: I-1o�aorable 'Ma) )r and City ("ouncilmembers rco' , -'' rar / FROM: MichaelTaylo , hief of Police ol DATE: July 1, 2015 SUBJECT: CONDUCT A SECOND READING, BY TITLE ONLY AND WAIVE FURTHER READING, OF ORDINANCE NO. 1375 AMENDMENT OF SECTION 91.40 OF THE BALDWIN PARK MUNICIPAL CODE CONCERNING FALSE ALARMS SUMMARY Chapter 91 of the Baldwin Park Municipal Code ("BPMC") was implemented to address alarm systems within the City. Section 91.40 addresses false alarms and imposes administrative fines to discourage the diversion of police resources related to such false alarms. However, as currently written, Section 91.40(A) imposes vicarious liability on alarm companies for the false alarms generated by their users. Accordingly, this ordinance proposes to amend Section 91.40(a) to only apply to the users who trigger such false alarms. FISCAL IMPACT The General Fund may see a positive increase from fees collected. The fees are used to offset the cost of a false alarm response. RECOMMENDATION It is recommended: 1. That the City Council waive the first reading introducing the ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 91.40 OF CHAPTER 91, TITLE IX, GENERAL REGULATIONS, OF THE BALDWIN PARK MUNICIPAL CODE" and set a date for a second reading to adopt the ordinance. BACKGROUND ,/ A.NALYSIS Chapter 91 of the Baldwin Park Municipal Code outlines regulations related to burglary alarm systems. Section 91.40 specifically addresses false alarms, and imposes an administrative fine for such false alarms. The intent of false alarm fees is to encourage alarm system operators and users to properly manage their alarm systems in an effort to reduce the number of false alarms the police department responds to. Responses to false alarms may endanger the public by preventing, diverting, or delaying police officers from patrolling a neighborhood; responding to legitimate calls for police service; or investigating and solving crimes. Additionally, the costs associated with police responses to false alarms currently being borne by the City. However, on August 12, 2013, the then Police Chief suspended subsection 91.40(A) so staff could reevaluate the False Alarm Ordinance and False Alarm Reduction Program. After reviewing the program, the staff seeks to amend the False Alarm Ordinance to impose administrative fines on the users responsible for triggering any false alarms, and remove liability for the alarm companies and their operators. Accordingly, staff respectfully submits this proposed ordinance. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form. ATTACHMENT • Ordinance No. 1375 ORDINANCE NO. 1375 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING SECTION 91.40 OF CHAPTER 91, TITLE IX, GENERAL REGULATIONS, OF THE BALDWIN PARK MUNICIPAL CODE WHEREAS, Section 91.40 of the Baldwin Park Municipal Code imposes fines for false alarms; and WHEREAS, Section 91.40(a) of the Baldwin Park Municipal Code holds the alarm company responsible when there is more than one false alarm per calendar year; and WHEREAS, Section 91.40(a) of the Baldwin Park Municipal Code imposes vicarious liability upon the alarm company when there is more than one false alarm per calendar year, regardless of fault; and WHEREAS, the City wishes to amend Section 91.40(a) of the Baldwin Park Municipal Code to remove liability to the alarm company responsible when the alarm company is not at fault. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 91.40(a) of the Baldwin Park Municipal Code is hereby amended as follows: "(A) False alarm administrative fine for alarm system user. An alarm system user shall pay to the city, within 30 days after the date of an invoice, an administrative fine for each false alarm generated by each alarm system in excess of one false alarm per calendar year. An alarm system user shall be responsible for the payment of the false alarm administrative fines for all false alarms for monitored or non -monitored alarm systems. The amount of the administrative fine for each false alarm shall be established by resolution of the City Council." Section 2. The Mayor or presiding officer of the City of Baldwin Park City Council is hereby authorized to affix his/her signature to this Ordinance signifying its adoption by the City Council of the City of Baldwin Park. Section 3. The City Clerk of the City of Baldwin Park shall certify to the adoption of this Ordinance and cause the same to be posted at the duly designated posting places within the City and published once within fifteen (15) days after passage and adoption as required by law, or in the alternative, the City Clerk may cause to be published a summary of this Ordinance and a certified copy of the text of this Ordinance shall be posted in the Office of the City Clerk five (5) days prior to the date of adoption of this Ordinance, and, within fifteen (15) days after adoption, the City Clerk shall cause to be published the aforementioned summary and shall post a certified copy of this Ordinance, together with the vote for and against the same, in the Office of City Clerk. Section 4. This Ordinance shall go into effect and be in full force and operation from and after thirty (30) days from the date of its final passage and adoption. Section 5. If any chapter, section, subsection, subdivision, paragraph, sentence, clause or phrase, or portion of this Ordinance, or the application thereof to any person, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons. The City Council hereby declares that it would have adopted this Ordinance and each chapter, section, subsection, subdivision, paragraph, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions of the application thereof to any person, be declared invalid or unconstitutional. PASSED, APPROVED AND ADOPTED by the City Council of the City of Baldwin Park this 1st day of July, 2015. MAYOR ATTEST: Alejandra Avila, City Clerk State of California ) County of Los Angeles ) ss: City of Baldwin Park ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do herby certify that the foregoing Ordinance No. 1375 was regularly introduced and placed upon its first reading at a regular meeting of the City Council on June 1, 2015. Thereafter, said Ordinance No. 1375 was duly approved and adopted at a regular meeting of the City Council on July 1, 2015, by the following vote: AYES: NOES: ABSENT:. ABSTAIN: STAFF REPORT . HUB OF '6 UTHE 7 SANGABRIEL VALLEY° t'Ir4 TO: FROM: DATE: SUBJECT: ITEM NO. I Honorable Mayor and City Council nneinbers Daniel Wall, P.E., Director of Public Works l (city En ine cL July 1, 2015 CONSIDERATION AND AUTHORIZATION TO SUBMFI TI E DRAFT ENHANCED WATERSHED MANAGEMENT PROGRAM (EWMP) FOR THE UPPER SAN GABRIEL RIVER WATERSHED MANAGEMENT GROUP TO THE LOS ANGELES REGIONAL WATER QUALITY CONTROL BOARD (REGIONAL BOARD) SUMMARY This item will authorize the Chief Executive Officer to submit the Draft EWMP to the Regional Board. Submission of the Draft EWMP is one of the requirements of complying with the Regional Board's municipal stormwater permit (Permit). FISCAL IMPACT Baldwin Park's share of the cost for the preparation of the EWMP and the related Coordinated Integrated Monitoring Program (CIMP) documents is a maximum of $86,684.18. Invoices for this work began in Fiscal Year 2013-14 and was spread over two fiscal years. This work was paid through the General Fund. The implementation of the CIMP document, which will require regular monitoring and sampling of stormwater will cost the City approximately $283,000 over a five year period beginning with $20,930 in Fiscal Year 2014- 15 and $61,475 in Fiscal Year 2015-2016. The amounts are approximations and may decrease as additional cities join the EWMP and share the CIMP implementation costs. The City of Baldwin Park does not currently collect or levy a fee assed to parcels of land for stormwater runoff. RECOMMENDATION It is recommended that he City Council authorize the Chief Executive Officer to sign a Letter of Authorization allowing the County of Los Angeles to submit the Draft EWMP to the Regional Board on the City's behalf BACKGROUND On December 28, 2012 the Regional Board adopted a Permit. The Permit contains strict compliance requirements for cities and counties to ensure that minimum water quality standards for stormwater runoff are being met. As a method of complying with the new permit requirements, several cities in the Upper San Gabriel River Watershed Area, as well as Los Angeles County came together to jointly prepare the necessary plans to comply with the Permit. With Los Angeles County as the lead agency, the Upper San Gabriel River Enhanced Watershed Management Program Group ("Watershed Group") has been formed. Member cities of the group in addition to Baldwin Park include La Puente, Covina, Glendora, Industry and just recently West Covina. The Los Angeles County Flood Control District is also a member of the group. The group was formed to share resources and costs in the development of an EWMP and CIMP to comply with the Permit. Submittal of EWMP to Regional Board July 1, 2015 Paee 2 On September 18, 2013, the City Council approved a Memorandum of Understanding between the Los Angeles County Flood Control District, the County of Los Angeles, and the Cities of Baldwin Park, Covina, Glendora, Industry and La Puente to prepare the required EWMP and CIMP documents. The Permit specifically allows the formation of Regional Groups in addressing stormwater pollution. This approach allows for economies of scale in developing plans and monitoring, promotes regional projects, and should facilitate state and federal funding for these projects. An MOU for the implementation of the CIMP will be brought to the City Council as soon as it is finalized. LEGAL REVIEW Review of this item is not necessary ALTERNATIVES The City Council could not to submit the Draft EWMP to the Regional Board, however by doing so it would be out of compliance with the Permit and could face fines of up to $25,000 per day. Attachment A. Executive Summary of the Draft EWMP June 2095: LOS ANGELES REGIONAL WATER QUALITY CONTROL l OARI Prepared for; Upper San Gabriel River Enhanced Watershed Management Program Group (County of Los Angeles, Los Angeles County Flood Control Oistrict, Cities of Baldwin Park; Covina, Glendora, Industry, and La Puente) ATTACHMENT A DRAFT ENHANCED WATERSHED MANAGEMENT PROGRAM PLAN June 2015 1111111�1 I III iq'�IIII In qp ��� 11 1, 111 T , 1, 1 b — 11 iy�FTMUMWMTRI. a County • Los: Angeles Los Angeles County, Flood Control Distri City • Baldwin Park, • • City • Glendora City • I ' • City • La Puente. Prepared By: 300 N. Lake Avenue, Suite 400 Pasadena, CA • USGR - Enhanced Watershed Management Program Plan Executive Summary The Upper San Gabriel Diver Enhanced Watershed Management Program Group (EWMP Group) is comprised of the County of Los Angeles (County), Los Angeles County Flood Control District (LACFCD), and the cities of Baldwin Park, Covina, Glendora, Industry, and La Puente (Group Members). The USGR EWMP Group was formed in response to provisions of National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System (MS4) Permit Order No. R4-2012-0175 (Permit). By electing the optional compliance pathway in the MS4 Permit, the EWMP Groupp has leveraged this EWMP to facilitate a robust, comprehensive approach to stormwater planning for the San Gabriel River Watershed. The San Gabriel River Watershed is a unique area with a wide diversity of land uses, ranging from heavily urbanized in the lower, coastal portion to nearly pristine, open spaces in the upper, higher elevation portion of the watershed in the San Gabriel Mountains. Controlling pollutants in stormwater is a major challenge for the Group Members, but regulations in the watershed provide clear compliance timelines to address water quality issues. In particular, the San Gabriel River Watershed is subject to a Total Maximum Daily Load (TMDL) for metals that requires compliance by 2026 and is listed as impaired for many pollutants including bacteria. According to the Basin Plan .for the Coastal Watersheds of Los Angeles and Ventura Counties (Basin Plan), meta[ levels above the established water quality standards can negatively impact aquatic life in the rivers, creeks, acid estuary, [.,!keMsc, bacteria levels above the established standards can loose health risks to people that recreate in the watershed, The EWMP addresses. these types of water quality impacts and presents a clear timeline for implementation. IDENTIFICATION OF WATER QUALITY PRIORITIES The water quality prioritization process identifies and prioritizes water quality impairments in the watershed based on review of available monitoring data. Based on permit requirements, the following categories of water body -pollutant combinations (WBPCs) are identified: Category 1 are those subject to an established TMDL, as follows: metals (Lead, copper, zinc, selenium, and mercury), nutrients (total nitrogen and total phosphorus) and legacy pollutants (polychlorinated biphenyl [PCB], chlordane, dieldrin, and dichlorodiphe..nyltrichloroethane [DDT]). Category 2 are those on the State Water Resources Control Board 2010 Clean Water Act Section 303(d) list or those constituents that have sufficient exceedances to be Iisted, including metals (lead, zinc, selenium, nickel, cadmium, mercury and copper), the legacy pollutant polycyclic aromatic hydrocarbon (PAH), bacteria, cyanide, ammonia, diazinon, dioxin, nnethylene blue active substances (MBAS), sulfate, chloride; total dissolved solids (TDS), cyanide, toxicity and alpha-endosulfan. Category 3 for those'with observed exceedances, but too infrequent to be listed, and conditions that are not pollutants, including dissolved oxygen (DO) and pH. t=11M4141►TI:Z*7�I�sF•lfl:ll The EWMP is designed to address all the identified Water Quality .Priorities through a network of storinwater control measures, The following categories of control measures make up the EWMP: Low impact development: control measures implemented on parcels to retain stormwater runoff during rain events. For the EWMP, the Group Members' Low Impact Development (LID) Page ES -1 USGR- Enhanced Watershed Management Program Plan Executive Summary ordinances are incorporated. In addition, residential LID programs, such as a rain barrel incentive program or other methods to reduce runoff from residential properties are incorporated. Group Members Will also implement LID retrofits on public parcels. • Green streets: the right-of-way along streets offers a significant opportunity to implement control measures on public land. The EWMP includes extensive green streets to retain runoff from roads and alleys. Green streets will potentially offer many other benefits to communities in terms of aesthetics, safety and increased property values. • Regional projects: these control measures are potentially the most effective because they are able to capture runoff from large upstream areas. The EWMP emphasizes implementation of regional projects, particularly those that are able to retain the 011 percentile, 24-hour storm event, The USGR EWMP highlights 10 multi -benefit regional projects that :retain the storrnwater volume from the 85th percentile, 24-hour storm for the drainage areas tributary to the multi - benefit regional projects. The selection of these sites was based on detailed spatial analysis of soil type, topography, land ownership, land use, hydrologic delineation;, and environmental constraints. The EWMP includes the volume of stormwater to be captured by regional projects on private land to assure required pollutant reductions are achieved, The Watershed Management Modeling System (WMMS) was used to prioritize control measures based on water quality benefits and cost effectiveness. • Minimum control measures (MCMs): the MS4 Permit required Group Members to implement MCMs and they will continue to be implemented over the course of EWMP implementation. Enhanced MCMs are incorporated for the Covina, Glendora, Industry, and the County for 10% reduction, additional measures; such as enhanced street sweeping and installation of catch basins. A key element of the EWMP is the. Reasonable Assurance Analysis (RAA), which is a quantitative demonstration through computer modeling that control measures will be effective in meeting water quality standards. The RAA describes baseline critical conditions and required pollutant reductions, representation of control measures, and the approach for selecting control measures. Additionally, the RAA was also applied to prioritize potential control measures to be implemented by the, EWMP, The WMMS was used to conduct the RAA for the USGR EWMP. WMMS is a publicly available modeling system that incorporates three tools: (1) the watershed model for prediction of long-term hydrology and pollutant loading, (2) a best management practice (BMP) model, and (3) a BMP optimization tool to support regional, cost-effective planning efforts: The WMMS was used to evaluate millions of potential scenarios of control measures for the EWMP, and select the most cost-effective scenarios while also incorporating input from the EWMP Group regarding the needs and opportunities within the communities, The RAA Guidelines allow the EWMP to be developed with consideration of a "limiting pollutant", or the pollutant that drives BMP capacity (i.e., control measures that address the limiting pollutant will also address other pollutants). The RAA identifies. the "limiting pollutants" for this watershed as zinc and E. coli, and provides an assurance that addressing these pollutants will address the other Water Quality Priorities in the watershed. o The outcome of the RAA presents a "recipe for compliance" for individual jurisdictions of the EWMP Group, The recipe consists of volumes of stonnwater to be captured by LID, green streets, and regional Page - US@R - Enhanced Watershed Management Pregrawn. Plan Exocuflva Surr"imary projects and has a total equivalent capacity of nearly four Rose Bowl stadiums or 1,120 acre-feet. The recipe also describes the pace of implementation to achieve interim and final milestones. ASSESSMENT AND ADAPTIVE MANAGEMENT FRAMEWORK The .EWMP Group has developed a Coordinated Integrated Monitoring Program (CIMP) separately from the EWMP to collect water quality data and measure the effectiveness of the EWMP. This section describes the process for evaluating the Water quality data and "lessons learned" during implementation. EWMP IMPLEMENTATION COSTS AND FINANAICAL STRATEGY Based the RAA result, the total cost for the EWMP Group for 20 -year implementation including operation and maintenance is approximately $2 billion, The costs provided here are considered to be planning level only (order of magnitude), and can be refined with actual BMP implementation costs, Funds are not currently available nor have they been identified for the EWMP Implementation Plan. The EWMP identifies potential funding sources and alternatives that could be further pursued by each Group Member, including grants, fees, charges, and legislative policy. STAKEHOLDER PARTICIPATION The EWMP Group is strongly committed to providing the opportunity for meaningful stakeholder input throughout the development of the EWMP. The EWMP Group conducted public stakeholder meetings on May 5, 2014 and March 9, 2015 to receive feedback from, stakeholders on the overall strategy to improving water quality, proposed control measures and regional projects, and potential partnership opportunities, Community input will continue to be solicited during the course of the EWMP implementation. Page, ES -3 ITEM NO. STAFF REPORT � airy � rapers TO: Honorable Mayor and a aaaaaa�t aaaca ra OF FROM: Rose Tam, Assistant Accounting Ma>raagell 1 � TN 141VY s�arir ? DATE: July 1, 2015 NA �r,LEY 10,11' SUBJECT: APPROVE PROPOSAL FOR COLLECTION SERVICES SUMMARY A concern of the City Council and the Audit Committee has been the collection of any funds owed to the City that remain unpaid and the City has no other avenues for collection. Credit Bureau Associates has presented a proposal to the City to provide collection services at 25% commission for all in-state collections with no up -front costs to the City. FISCAL IMPACT There is no up -front cost to the City and the City will likely receive an unknown amount of revenue that it otherwise would not collect. RECOMMENDATION That the Mayor and City Council approve the attached proposal submitted by Credit Bureau Associates, direct the City Attorney to prepare the appropriate contract incorporating the proposal, and authorize the Mayor to sign all necessary documents. LEGAL REVIEW City Attorney will prepare the appropriate contract to incorporate the attached proposal. BACKGROUND A concern of the City Council has been the collection of any funds owed to the City that remain unpaid and uncollected. The City currently does not have an Agency under contract to do City wide collections of delinquent payments to the City. It has an agreement with the firm that administers the Code Enforcement Citations and Parking Citations to provide collects for those areas, but other delinquent amounts are left to the appropriate department to attempt and collect. The City's departments are not staffed with the expertise or personnel to do comprehensive collection services. Because of this, there are some bills sent by the City that have gone unpaid. The City presently has no centralized billing. Credit Bureau Associates recently presented a proposal to City staff to provide these services. They would charge the City a 25% commission on any in-state funds collected. This is substantially below what most other agencies charge. Most other agencies charge a commission of 35% to 50% for the collection of accounts of the amounts the City has. There would be no up -front costs to the City. They have been in business since 1947 and have significant experience in collections. Two letters would be sent out by them before their collection efforts would commence. The City would also be able to track the collections referred to them on-line. ALTERNATIVES The City Council can also request that staff develop and circulate a RFP for these services. However, the process will have some minor costs, take additional staff time and delay the implementation of the program, ATTACHMENTS Attachments: Proposal from Credit Bureau Associates Collection Agreement for Consumer and Commercial Accounts It is mutually agreed this 3rd day of _June______„ 2015, by and between Credit Bureau Associates (Agency) and Citv of Baldwin lrili'k_ ............� � ._. ..�.. .�..� � .m...� (Customer) as follows: 1. Customer will hereafter, turn over to Agency for collection delinquent accounts and Agency agrees to accept such accounts for collection and use its best efforts to collect the same. 2. Customer agrees to pay Agency and Agency agrees to accept for the services rendered by it a contingent fee of 25% of the amount collected by Agency. Legal action will be at the discretion of the Customer. If Agency files a lawsuit on behalf of Customer or if the Customer assigns a judgment to the Agency, the contingent fee will be 25%. If Agency forwards any account out of state to another collection Agency pursuant to Section 6 of this agreement, the contingent fee will be at 35%. Also, customer agrees that any interest will be retained by the Agency. 3. Agency agrees it will pay or absorb all expenses incurred in the location of debtors tJnd e0lleeti0n of accoa�iirts Wrtied over for collection, including, but not limited to telephone charges, trialing costs inclitdiiig Postage, wages and salaries of Agencies employees, and other costs of every ruiner and nattire. Ctistomer will lia.ve no expense of any kind or nature in connection with the location of debtors and the collection of accounts. 4. Legal action on any of such accounts may be commenced by Agency with prior approval of the Customer. 5. All court costs and other expenses of litigation shall be advanced and paid by and be at the risk and expense of the Agency. The Agency, however, will be allowed to retain all costs allowed by the court in any recovery and Agency will apply first payments by debtor to any court costs and legal fees expensed to get the account recovered before the monies are applied to the principal amount. te ora for 1 discrin etion y ,. to anothercollection agency 6. Agency Irlity itsidiscretion"carwa.rcl licollection t�n,s any such �tccol,itat.s beyond the area s rad. Agency as members of American Collector$ Association (ACA) will tie tneinbegrs o ACA oft ctPP CAI�°lr"�attorneys In those states �vvllera the cotlstinler may now reside.. 7. Agency shall, to the fullest extent allowed by law, with respect to all services performed in connection with this agreement, defend with counsel acceptable to Customer, indemnify, and hold Customer, its officers, officials, employees, agents, and volunteers harmless from and against any and all claims that arise out of, pertain to, or relate to this agreement, caused in whole or in part by any negligent act or omission of Agency or any other collection Agency used for collection purpose pursuant to Section 6 of this agreement, except where caused by the active negligence, sole negligence or willful misconduct of Customer. 8. Agency shall furnish the Customer monthly an accounting of any paid collections, including those of which Agency has been notified by Customer made during the previous month. The remittance report will identify partial and full payments received for accounts assigned by customer. 9. Many debtors will elect to make payments on their accounts held by the Agency for collection to the Customer rather than to the Agency and the Customer shall report such payments to the Agency within five days after receipt thereof and shall pay the Agency the agreed percentage the same as if the payments had been made to the Agency. (Direct Pay). 10. Customer agrees that unpaid claims, which reach the statute of limitation while in the possession of the Agency, will be considered uncollectable and the Agency will not be liable or responsible for the collection thereof on monies not recovered. 460 Union Avenue, Suite C Fairfield, CA 94533 Tel: 707 429 3211 Fax: 707 429 0462 Toll Free: 800 564 6440 www.cbacredit.com Division of Kelstin Group, Inc. / ... ,..: ... .N: AVr)iI BVFtLAU Collection Agreement for Consumer and Commercial Accounts It is mutually agreed this 3rd day of _June______„ 2015, by and between Credit Bureau Associates (Agency) and Citv of Baldwin lrili'k_ ............� � ._. ..�.. .�..� � .m...� (Customer) as follows: 1. Customer will hereafter, turn over to Agency for collection delinquent accounts and Agency agrees to accept such accounts for collection and use its best efforts to collect the same. 2. Customer agrees to pay Agency and Agency agrees to accept for the services rendered by it a contingent fee of 25% of the amount collected by Agency. Legal action will be at the discretion of the Customer. If Agency files a lawsuit on behalf of Customer or if the Customer assigns a judgment to the Agency, the contingent fee will be 25%. If Agency forwards any account out of state to another collection Agency pursuant to Section 6 of this agreement, the contingent fee will be at 35%. Also, customer agrees that any interest will be retained by the Agency. 3. Agency agrees it will pay or absorb all expenses incurred in the location of debtors tJnd e0lleeti0n of accoa�iirts Wrtied over for collection, including, but not limited to telephone charges, trialing costs inclitdiiig Postage, wages and salaries of Agencies employees, and other costs of every ruiner and nattire. Ctistomer will lia.ve no expense of any kind or nature in connection with the location of debtors and the collection of accounts. 4. Legal action on any of such accounts may be commenced by Agency with prior approval of the Customer. 5. All court costs and other expenses of litigation shall be advanced and paid by and be at the risk and expense of the Agency. The Agency, however, will be allowed to retain all costs allowed by the court in any recovery and Agency will apply first payments by debtor to any court costs and legal fees expensed to get the account recovered before the monies are applied to the principal amount. te ora for 1 discrin etion y ,. to anothercollection agency 6. Agency Irlity itsidiscretion"carwa.rcl licollection t�n,s any such �tccol,itat.s beyond the area s rad. Agency as members of American Collector$ Association (ACA) will tie tneinbegrs o ACA oft ctPP CAI�°lr"�attorneys In those states �vvllera the cotlstinler may now reside.. 7. Agency shall, to the fullest extent allowed by law, with respect to all services performed in connection with this agreement, defend with counsel acceptable to Customer, indemnify, and hold Customer, its officers, officials, employees, agents, and volunteers harmless from and against any and all claims that arise out of, pertain to, or relate to this agreement, caused in whole or in part by any negligent act or omission of Agency or any other collection Agency used for collection purpose pursuant to Section 6 of this agreement, except where caused by the active negligence, sole negligence or willful misconduct of Customer. 8. Agency shall furnish the Customer monthly an accounting of any paid collections, including those of which Agency has been notified by Customer made during the previous month. The remittance report will identify partial and full payments received for accounts assigned by customer. 9. Many debtors will elect to make payments on their accounts held by the Agency for collection to the Customer rather than to the Agency and the Customer shall report such payments to the Agency within five days after receipt thereof and shall pay the Agency the agreed percentage the same as if the payments had been made to the Agency. (Direct Pay). 10. Customer agrees that unpaid claims, which reach the statute of limitation while in the possession of the Agency, will be considered uncollectable and the Agency will not be liable or responsible for the collection thereof on monies not recovered. 460 Union Avenue, Suite C Fairfield, CA 94533 Tel: 707 429 3211 Fax: 707 429 0462 Toll Free: 800 564 6440 www.cbacredit.com Division of Kelstin Group, Inc. v CBA, iC IRE D IU 1 8 t� R EA A S 5 0 t N bub I E :S 11. Customer agrees to pay Credit Bureau Associates a 15% finder's fee or handling fee on any account that is assigned to agency in full collections and not mutually canceled by Agency, but requested to be canceled by customer. Accounts in pre - collect period can be cancelled at any time. Agency understands there are accounts that may need cancelled because of an error in listing the account or because an un -foreseen issue arose and the Agency agrees to cancel at no fee these types of accounts for the customer. 12. No claim will be compromised for less than the amount listed, between the Agency and the debtor, without the prior approval of Customer. 13. Agency shall use normal and customary collection procedures in endeavoring to collect such accounts and hereby agrees to protect and save the Customer harmless in the event of any loss or damage which may occur to the Customer as a result of any wrong doing of the Agency in its collection endeavors. 14. Agency will maintain strict compliance with all State and Federal Laws regarding debt collection and will maintain licensing, bonding and errors and omission's insurance as required. 15. This agreement shall remain in force and effect until canceled by either party by giving thirty (30) days written notice of cancellation to the other. If the Customer cancels an account and legal action has been started, the Customer will be responsible for any court costs, filing fees, or attorney fees that the Credit Bureau expensed. ADDITIONAL PROVISIONS 16. Check -It Services (bad check recovery service) 17. _ LetterCollect. Credit Bureau Associates/Agency agrees to send two (2) notices to debtor ten (10) days apart at no charge to Customer. Customer will contact Agency if payment is received so account can be canceled and returned. Customer understands account will move to Full/Direct Collection on the 21" day at agreed upon commission rate. 18. Status Report and Collection Actuary Report will be provided as requested by Customer. In Witness Whereof, the parties hereto have set their hands as of the date first above written. Agency Credit Bureau Associates P. O. Box 150 460 Union Avenue Fairfield, CA 94533 By: Date: Norm Ahrens, Account Manager Customer Name: Citv of Baldwin Park Street Address C-_ .y......,_ Sta it to Phone#......_, ..............._�b Fax # E -Mail Address.... Print Name gnature Zip Title 460 Union Avenue, Suite C Fairfield, CA 94533 Tel: 707 429 3211 Fax: 707 429 0462 Toll Free: 800 564 6440 www.cbacredit.com Division of Kelstin Group, Inc. ITEM NO. v Y STAFFREPORT � �.iad OR . "'r, TO: Honorable Mayor and Members of the City Councilr(a », F1UB OF � w FROM: Manuel Carrillo Jr., Director of Recreation & Community Servic e) SDATE: July 1, 2015 SUBJECT: AUTHORIZATION TO ENTER IN AN AGREEMENT WITH BALDWIN PARK UNIFIED SCHOOL DISTRICT FOR BALDWIN PARK NOW PUBLICATION SUMMARY This staff report requests City Council to enter an agreement with Baldwin Park Unified School District (BPUSD) for the purpose of placing content in the Baldwin Park NOW publication. FISCAL IMPACT This agreement will generate $9,000 towards the BP NOW advertisement revenue account. RECOMMENDATION Staff recommends the City Council approve the attached agreement and authorize the Mayor to execute the necessary documents. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. BACKGROUND As part of the transition of the Baldwin Park NOW to a bi-monthly publication, the City approached Superintendent Dr. Paul Sevillano to collaborate with the Baldwin Park NOW. Approximately 10 years ago, there was a collaboration between the City, the former Baldwin Park Chamber of Commerce and the Baldwin Park Unified School District. The partnership lasted until the Baldwin Park Chamber of Commerce went out of business. Since the dissolution of the Chamber, the City took over the responsibilities of the BP NOW and has since been the only entity publishing the periodical. With the new layout and more frequent publications, staff began to negotiate with the school district to purchase 1 1/12 pages in the BP NOW. The school district will commit to submit regular bilingual articles and camera ready photos ready to be dropped into the layout. The agreement is valid for one year and the anticipated annual total revenue is $9,000. With the contribution from BPUSD this will reduce the City's financial commitment. ALTERNATIVES The alternative would to not sign the agreement and BPUSD would not place any content in the Baldwin Park NOW. ATTACHMENT 1) Agreement Between City of Baldwin Park and Baldwin Park Unified School District. BALDWIN PARK NOW AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND THE BALDWIN PARK UNIFIED SCHOOL DISTRICT This BALDWIN PARK NOW AGREEMENT ("Agreement") entered into as of this day of June, 2015, by and between the CITY OF BALDWIN PARK, a California municipal corporation ("City") and the BALDWIN PARK UNIFIED SCHOOL DISTRICT, a California public school district ("District"), (collectively known as "Parties") WHEREAS, the City and the District are authorized and empowered to enter into Agreements with each other for mutually beneficial public purposes; and WHEREAS, the City and the District desire to enter into the Agreement whereby the District purchases the right to place content on the Baldwin Park NOW periodical mailed to Baldwin Park residents and businesses; and WHEREAS, the District desires to have three pages of District content printed in each of the six yearly issues published by the City in the "Baldwin Park NOW." NOW, THEREFORE, THE PARTIES DO HEREBY COVENANT AND AGREE: 1. TERM OF AGREEMENT. This Agreement shall commence on the 1st day of July, 2015 and terminate in one year, on day of July 2016 ("Termination Date"). Prior to the termination of the Agreement, the Parties may extend in writing this Agreement for another year commencing on the Termination Date, 2. TERMINATION WITHOUT CAUSE. This Agreement maybe terminated without cause by either the City or the District in writing with a thirty calendar day Notice to the Director of Parks and Community Services at the address, below. 3. COMPENSATION. District shall pay to City $1,500.00 per issue for 1.5 pages (11" x 15.5") of content. Payment shall be due and payable thirty days prior to the date of issuance of each publication. Payment shall be mailed and/or delivered to the Department of Recreation and Community Services at the address, below: City of Baldwin Park Department of Recreation and Community Services 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 4. PARTIES AGREE AS FOLLOWS: A. CITY: Baldwin Park NOW Print Specifications shall be: Title Font Size: 18 point font with 18 point line spacing Title Font Type: Baskerville Regular, Caps for English; Baskerville Italic, Small Caps for Spanish Text Font Size: 10 point Font with 12 point line Spacing Text Font Type: Book Antigua Regular for English; Book Antigua Italic for Spanish 1 Bleed: W Bleed for Each Page Final Size: (WxH) Spread 22"x15.5"; page 11"x15.5"; final quarter fold to 11" x 7%" Frequency: Bi -monthly (6 times a year: February, April, June, August, October, and December) Cost: $1,500 per issue Number of Pages: 1.5 pages (11"x 15.5") The City shall be responsible for layout, printing, and mailing of the NOW to every resident and business in the City of Baldwin Park in accordance with the print specifications outlined in this Subsection A. B. DISTRICT: The District shall provide layout ready three page content to the City 42 days before the printed date of each issue. Layout ready content shall mean camera readv in Ddf. BPUSD will rovide S anish translated text. Printing schedule will bow rovid d to BPUSD. 5. INDEMNIFICATION. The City shall indemnify, defend and hold free and harmless the Baldwin Park Unified School District and District's elected or appointed officials, officers, employees, agents, and volunteers (hereinafter referred to collectively as the "Indemnitees") from and against any and all causes of action, claims, costs, damages, demands, expenses, fines, judgments, liabilities, liens, losses, penalties, proceedings, and suits (all of the foregoing collectively referred to as "Liabilities") arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any damage or injury to property or persons (including but not limited to personal injury and bodily injury) arising out of the negligent performance of the Services or this Agreement by District. This Section shall service the expiration or early termination of this Agreement. 6. ENTIRE AGREEMENT. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between District and City, This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties which expressly refers to this Agreement. 7. NOTICES: A. City: Director of Recreation and Community Services City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 2 B. District: Superintendent Baldwin Park Unified School District 3699 N. Holly Avenue Baldwin Park, CA 91706 8. This Agreement may be signed in counterpart. SIGNATURE LINE ON SEPARATE PAGE. In witness thereof, the parties hereto have executed this agreement as of the dates indicated below: VENDOR OFFICIAL (SIGNATURE) AGENCY OFFICIAL (SIGNATURE) VENDOR OFFICIAL NAME (PRINT) AGENCY OFFICIAL NAME (PRINT) DR. PAUL J. SEVILLANO SHANNON YAUCHZEE TITLE TITLE SUPERINTENDENT CHIEF EXECUTIVE OFFICER TELEPHONE NUMBER TELEPHONE NUMBER 626-856-4201 626-960-4011, EXT. 482 DATE DATE STAFF REPORT TO: FW MI 0 V DATE: SUBJECT: SUMMARY ITEM NO. / The Honorable Mayor and Members of the City Council Maria Contreras, City Treasurer Terry Shea, Interim Director of Finance' July 1, 2015 APPROVAL OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/16 The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2015/16. There are no changes in authorized investments or portfolio make-up from the previous investment policy. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2015-2016. ALTERNATIVES None. Current State Law mandates the City Council to review and adopt a Statement of Investment Policy annually. LEGAL REVIEW None Required Statement of Investment Policy Staff Report Page 2 BACKGROUND The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the current prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of Investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy CITY OF BALDWIN PARK STATEMENT OF INVESTMENT POLICY FISCAL YEAR 2015/16 A. PURPOSE The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State of California. B. SCOPE 1. The Investment Policy applies to all financial assets of the City as included in the Comprehensive Annual Financial Report. 2. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund b. Housing Authority c. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds C. DELEGATION OF AUTHORITY The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City's Department of Finance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. D. OBJECTIVES The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. Page 1 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. MUIlDI Y: This refers to the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. E. ETHICS AND CONFLICTS OF INTEREST Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy -and -hold strategy rather than seek optional returns through such techniques as swaps. The buy -and -hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 G. INVESTMENT PORTFOLIO 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max Investment Allowable Allowable Percentage Maturity Maturity • US Treasury Obligations (Bills, Notes and Bonds) • U.S. Agency Securities and Instrumentalities of Government Sponsored Corporations • Negotiable Certificates of Deposits (CDs) issued by A chartered bank or federal savings and loan • Time Deposits — Collateralized • Time Deposits — Uncollateralized • Bankers Acceptance • Repurchase Agreements • Commercial Paper rated A-1 by Standard and Poor's Corporation or P-1 by Moody's Investors Services Inc. • State of California Local Agency Investment Fund (LAIF) Unlimited 365 days N/A Unlimited 365 days N/A 30% 365 days N/A Unlimited 365 days $500,000 Unlimited 365 days $100,000 40% 180 days 30% Unlimited 180 days N/A 30% 180 days 10% Unlimited N/A $40,000,000 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying a repurchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. Page 3 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 H. SAFEKEEPING AND COLLATERALIZATION Securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery -versus -payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. I. REPORTING REQUIREMENTS The City Council will be provided a monthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, PAR values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank statements. J. INVESTMENT POLICY The City Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. K. QUALIFIED BROKER/DEALERS The City shall only conduct investment transactions with banks, savings and loans or with licensed broker/dealers. L. INVESTMENT EARNINGS Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio. Page 4 REVISED STAFF REPORT ITEM NO. Qlffm d STAFF REPORT ` TO: Honorable Mayor and City Councilmembers /.fin � °F� y FROM: Shannon Yauchzee, Chief Executive Officer E ' Terry Shea, Interim Finance Director ABREL yb LLEY' ,w DATE: July 1, 2015 'a SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 2015/2016 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY SUMMARY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Successor Agency, the Housing Authority and the Financing Authority where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2015/2016 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT TOTAL BUDGET $79,730,355 General Fund Expense $26,332,832 General Fund Revenue $26,421,395 General Fund Surplus $ 88,563 Other Funds Internal Service Funds $ 4,918,375. Special Revenue Funds $21,517,810. Financing Authority $ 3,355,763. Housing Authority $ 5,548,128. Successor Agency $18,057,446. RECOMMENDATION That the Mayor and City Council approve the Fiscal Year 2015/2016 Budget for the City, by Resolution No. 2015-078, for the Housing Authority by Resolution No. 2015-005, for the Finance Authority by Resolution No. FA 2015-003, and the Successor Agency by Resolution No.SA 2015-005. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive and Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The Mayor and Members of the City Council held a Public Hearing and initial study session on June 23, 2015. During this session, staff was asked to respond to various questions, including providing additional information and proposing alternatives, At the meeting of June 23, the Mayor and City Council gave staff final directions as to the changes to be made to the original proposed budget, Those changes have been incorporated into the attached documents. The theme for this next budget year is "Moving Forward ....." The objective of the budgets presented, respectively, is to continue replacing key outdated equipment and vehicles, restoring service levels and reviving the spirit of the staff and community. July 1, 2015 Fiscal Year 2015/2016 Budget Page 2 The City-wide total proposed budget for Fiscal Year 2015-16 is $79,730,355. The City's General Fund budget is proposed to be $26,332,832, This is an increase of $1,309,063 or 5% over last year's budget for the General Fund. It provides for increases in service levels including restoring the State of the City Address, Celebrate Baldwin Park Parade, and improvements in infrastructure. The proposed budget has a projected surplus of $88,563 and a projected ending General Fund Balance of $7.55 million, The proposed budget allows for the replacement of four police patrol vehicles, six public works vehicles, one planning vehicle, updated computer servers, and financial software which will significantly increase efficiency. In accordance with Council direction at the June 23 meeting, the "Celebrate Baldwin Park" parade will be reinstated and partial funding will be appropriated for the State of the City Address. Supplemental funds may be sought through local sponsorships to provide complete funding for both events. This budget also provides for COLA increases and benefits as for the CEA and SEIU groups, and future budget adjustments will be made as terms with other employee groups are approved. Public safety continues to be the priority for the Mayor and City Council. This budget will provide funding for a total of 72 sworn positions for full year by adding two new Police Officer positions, up from 70 positions last year and restores the Police Reserve and Cadet programs. Because of the previous economic downturn, there were many positions eliminated several years ago. The duties and responsibilities of those positions were picked up by current staff or the work hours of part-time employees were increased. This budget includes restoring finance staffing levels by adding one full-time Accountant, updating the Assistant Accounting Manager to Accounting Manager, hiring a second Public Work Supervisor as previously approved by Council, modifying six part-time Code Enforcement Officers to three full-time positions, and converting a part-time position to a full-time position in Information Technology. This should result in better service over the long term, providing for more continuity, less employee turn -aver, more productivity and better service to the community. While there has been a definite growth in the economy, some related economic revenue sources remain behind and the recovery of the economy is still sow and fragile. The City needs to continue to take a balanced and conservative approach to spending and the managing of these expenditures. Staff will continue to monitor expenditures and appropriations closely and will keep the Mayor and City Council appraised of any changes that will impact revenues and the budget. In addition, staff will continue to bring to the City Council various revenue options for them to discuss and consider at a later date. The adoption of these four Resolutions will allow the City to continue operations and to provide the necessary services to the community for the next fiscal year. ALTERNATIVES In the event the budget is not adopted by July 1, 2015, staff is recommending that the City Council approve Continuing Appropriation Resolutions Nos. 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new programs, including new capital improvement expenditures, until such time as a new budget is adopted by the City Council, ATTACHMENTS 1. Budget Resolution Nos, 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005 2. Continuing Appropriation Resolution Nos. 2015-079; HA 2015-006; FA 2015-004; and SA 2015-006 ATTACHMENT' #1 RESOLUTION NO. 2015-078 - CITY BUDGET RESOLUTION NO. HA 2015-005 - HOUSING AUTHORITY BUDGET RESOLUTION NO. FA 2015-003 - FINANCE AUTHORITY BUDGET RESOLUTION NO. SA 2015-005 - SUCCESSIVE AGENCY BUDGET RESOLUTION NO. 2015-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Chief Executive Officer and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Resolution No. 2015-078 Page 2 (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July, 2015. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on July 1st, 2015, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS:. ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-005 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. HA 2015-005 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-003 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Financing Authority Executive Director and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. FA 2015-003 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2015-005 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Agency Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. SA 2015-005 Page 2 must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That the Secretary shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA SECRETARY ATTACHMENT42 RESOLUTION NO. 2015-079 - CITY TEMPORARY BUDGET RESOLUTION NO. HA 2015-006 - HOUSING AUTHORITY TEMPORARY BUDGET RESOLUTION NO. FA 2015-004 - FINANCE AUTHORITY TEMPORARY BUDGET RESOLUTION NO. SA 2015-006 - SUCCESSIVE AGENCY TEMPORARY BUDGET RESOLUTION NO. 2015-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Mayor ATTEST:. STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS.. CITY OF BALDWIN PARK Resolution No. 2015-079 Page 2 I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-006 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1St day of July, 2015, Manuel Lozano, Chair Resolution No. HA 2015-006 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS, CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-004 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Park as follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4.. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Chair Resolution No. FA 2015-004 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS:. ABSENT: MEMBERS:. ABSTAIN: MEMBERS:. ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2015-006 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Successor Agency of the City of Baldwin Park as follows: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating, its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Chair Resolution No. SA 2015-006 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS, CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS:. ABSTAIN: COUNCIL MEMBERS:. ALEJANDRA AVILA CITY CLERK STAFF REPORT 4 HUB OF C1 THE SAN GABRIEL VALLEY SUMMARY TO: FROM: ITEM NO. /,?- Honorable Mayor and Members of the 10, Council Daniel Wall, Director of Public Wow DATE: July 01, 2015 -101-y SUBJECT: PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2015- 076, ORDERING THE ASSESSMENTS FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY2015-2016 The purpose of this report is to outline the required Public Hearing and subsequent adoption of a resolution ordering the annual levy and collection of assessments related to the Citywide Park Maintenance Assessment District for FY2015-2016. FISCAL IMPACT The District's anticipated revenue and expenditures are summarized in the following table: FY 2015-2016 Beginning Fund Balance (July 1, 2015) $0 Estimated Revenues Proposed PMD Revenue, FY 2015-2016 $696,200 City Contribution - General Fund, FY 2015-2016 $175,800 Total Estimated Funds Available, FY 2015-2016 $872,000 Projected Expenditures Park Maintenance and Operation $872,000 OH & Transfers In/Out $0 Total Projected Expenditures, FY 2015-2016 $872,000 Ending Fund Balance June 30, 2016 $0 PMD revenue for FY2015-2016 is anticipated to be $690,200 from assessments and another $175,800 from a General Fund Transfer. The total available funds are $872,000 which matched the estimated District cost for FY2015-2016. The $175,800 General Fund Transfer is needed to cover the District shortfall and is included in the draft FY2015-2016 Budget. RECOMMENDATION It is recommended that the City Council: Hold a Public Hearing, and after considering testimony, waive further reading, read by title only, and adopt Resolution No. 2015-076 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE PARK MAINTENANCE DISTRICT FY2015- 2016, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS. LEGAL REVIEW Reviewed by City Attorney BACKGROUND The purpose of the Citywide Park Maintenance Assessment District (PMD) is to serve as mechanism for the financing of operations and maintenance associated with City Parks. It is recommended that the City continue these parks maintenance programs and fund them through special assessments provided by the PMD. In 1996, City of Baldwin Park property owner's approved the formation of a Park Maintenance Assessment District to financially support these programs, and the PMD's formation was established in conformance with Proposition 218 On March 18, 2015 the City Council adopted resolution No.2015-074 which approved the Engineer's Report for the PMD, declared its intent to levy and collect assessments, and set a date and time for the public hearing (July 01, 2015). The Public Hearing notice was posted as required. ATTACHMENTS Resolution No. 2015-076 Engineers Report RESOLUTION NO. 2015-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS WHEREAS, the City Council has previously ordered the formation of PARK MAINTENANCE ASSESSMENT DISTRICT FY 2015-2016 (hereinafter referred to as the "DISTRICT") pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972" being Part 2 of Division 15, of the California Streets and Highways Code; and WHEREAS, the City Council has adopted by Resolution No. 2015-074 approving the Engineer's Report pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code and Article XIIID of the State Constitution, declaring it's intention to order the annual levy and collection of assessments, and giving notice of the time and place for a Public Hearing on the questions of the levy of the proposed assessments; and WHEREAS, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of annual assessments for the District. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the City Council hereby orders the maintenance work performed on the District as set forth in the Engineer's Report for FY 2015-2016, and orders the annual levy and collection of assessment of the District as shown and set forth and described in said report and declaration of intention. SECTION 3. That the adoption of this Resolution constitutes the levy of the assessments for the fiscal year commencing July 1, 2015 and ending June 30, 2016. SECTION 4. That the Los Angeles County Assessor, which collects assessments on the City's behalf, shall enter on the Assessment Roll the amount of the assessments, and said assessments shall then be collected and the net amount of the assessments shall be paid to the City Treasurer of the City of Baldwin Park. Resolution No. 2015-076 Page 2 of 2 SECTION 5. That the City Treasurer has established a special fund known as the "CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE DISTRICT FUND" into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of this Resolution. SECTION 6. That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer and a certified copy of the diagram and assessment roll filed with the Los Angeles County Assessor, together with a certified copy of this resolution upon its adoption. SECTION 7. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 1St day of July 2015. MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES .,rr... SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2015-076 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on July 1, 2015 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT ASSESSMENT ENGINEER'S REPORT PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972, PART 2 DIVISION 15 OF THE STREETS AND HIGHWAYS CODE, ARTICLE XIII.D. OF THE CALIFORNIA CONSTITUTION AND THE PROPOSITION 218 OMNIBUS IMPLEMENTATION ACT (GOVERNMENT CODE SECTION 53750 ET SEQ) Fiscal Year 2015-16 Prepared for PvArR1,K Community Economic Solutions May 2015 City of Baldwin Park Citywide Park Maintenance Assessment District Page i CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FISCAL YEAR 2015-16 The Streets and Highways Code, Part 2, Division 15, Article 4, commencing with Section 22565, directs the preparation of the annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements described herein. SECTION DESCRIPTION Executive Summary PAGE ........................111.1...... 1 Report............................................................................................................... 2 Part A - Plans and Specifications for the Improvements ................................. 4 Part B - An Estimate of the Costs of the Improvements .................................. 5 Part C - A Diagram for the Assessment District.....................................1111..,... 6 Part D - An Assessment of the Estimated Costs of the Improvements ..,...,... 7 Part E — Property Owner List and Assessment Roll .................................. — 15 parkrepot1516.doc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 1 EXECUTIVE SUMMARY The purpose of the Citywide Park Maintenance Assessment District is to generate revenues for the financing of the installation, maintenance and servicing of parks and recreational improvements, and certain facilities directly in support of such improvements and programs. Based on the provisions of the Landscape and Lighting Act of 1972, Article XIII.D. of the California Constitution (Proposition 218), and the Proposition 218 Omnibus Implementation Act, Baldwin Park property owners approved the formation of a Citywide Park Maintenance Assessment District and established assessments thereof beginning in Fiscal Year 1997-98. In June 2002, the City was unable to obtain the necessary property owner approval to increase the assessment rates to cover the increased costs of park maintenance. Consequently, the General Fund has been subsidizing the differences between the actual cost and the revenue from the assessment. This report is pursuant to and in compliance with Articles XIII.0 and XIII.D of the California Constitution and the Landscaping and Lighting Act of 1972. Based on the findings in this report, the assessment roll is generated wherein each Assessor's Parcel Number in the City of Baldwin Park is identified along with the amount assessed for the Park Maintenance Assessment District for Fiscal Year 2015-16. The assessment roll is included as part of this report, but is not bound herein. For Fiscal Year 2015-16, the Citywide Park Maintenance Assessment District is proposed to generate revenue of approximately $696,200, while the cost of park maintenance is budgeted at $872,000. The difference of $175,800 will be covered by the City's General Fund. The City has made an effort to reduce this program's impact on the General Fund, and over the last several years the City has steadily reduced park maintenance costs. The General Fund contribution is for general benefits and is not assessed. The proposed Fiscal Year 2015-16 assessments are 0.51 % higher than last year based on the CPI adjustment allowed by the Citywide Park Maintenance Assessment District during its formation. DISTRICT FINANCIAL SUMMARY FY 2015-16 Beginning Fund Balance (July 1, 2015) Estimated Resources Assessment District Revenue + Delinquencies FY 2015-16 City Contribution - General Fund, FY 2015-16 Total Estimated Funds Available, FY 2015-16 Projected Liabilities Paris Maintenance and Operation OH & Transfers In/Out Total Projected Liabilities, FY 2015-16 ected Ending Fund Balance (J'Line 30, 201 $0 $696,200 $175,800 $872,000 $872,000 $0 $872,000 parkreport1516.dm Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 2 FISCAL YEAR 2015-16 CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Whereas the Council of the City of Baldwin Park, California, did, pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of the State of California, adopt the Resolution of Initiation ordering the preparation and filing of the Assessment Engineer's Report in accordance with Chapter 1, Article 4 commencing with Section 22565. Section 22567 directs that the report shall refer to the City of Baldwin Park Citywide Park Maintenance Assessment District (the "Assessment District") by its distinctive designation, specify the fiscal year to which the report applies, and, with respect to that year, shall contain all of the following: Part A - Plans and specifications for the improvements. Part B - An estimate of the costs of the improvements. Part C - A diagram for the assessment district. Part D - An assessment of the estimated costs of the improvements. A preliminary report is then filed with the City Clerk in accordance with Section 22623 for submission to the legislative body. The legislative body may approve the report as filed, or it may modify the report and approve it as modified. Now, therefore, the following Assessment Engineer's Report is hereby submitted consisting of five (5) parts as follows: PART A: PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS This part contains the plans and specifications which are required to show and describe the existing and proposed improvements in accordance with Section 22568. The plans and specifications need not be detailed, but shall be sufficient if they show or describe the general nature, location, and extent of the improvements. If the assessment district is divided into zones, the plans and specifications shall indicate the class and type of improvements to be provided for each such zone. The Plans and specifications for the improvements listed in Part A are on file with the City Engineer. Such plans and specifications are incorporated herein by reference. PART B: AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS This part contains an estimate of the costs for maintenance of the improvements within the District for Fiscal Year 2015-16 pursuant to section 22569, including incidental costs and expenses in connection therewith. This estimate is on file with the City Engineer. The estimate of the costs of the improvements for the fiscal year shall contain estimates for all of the following: (a) The total costs for improvements to be made that year, being the total costs of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including all incidental expenses. (b) The amount of any surplus or deficit in the improvement fund to be carried over from a previous fiscal year. (c) The amount of any contributions to be made from sources other than assessments levied pursuant to this part. parkreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 3 (d) The amount, if any, of the annual installment for the fiscal year where the legislative body has ordered an assessment for the estimated cost of any improvements to be levied and collected in annual installments. (e) The net amount to be assessed upon assessable lands within the assessment district, being the total improvement costs, as referred to in subdivision (a), increased or decreased, as the case may be, by any of the amounts referred to in subdivision (b), (c), or (d). PART C: A DIAGRAM FOR THE ASSESSMENT DISTRICT This part incorporates, by reference, the "Assessment Diagram", which is a diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District in accordance with Sections 22570 and 22571. The diagram for an assessment district shall show (a) the exterior boundaries of the assessment district, (b) the boundaries of any zones within the district, and (c) the lines and dimensions of each lot or parcel of land within the district. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The Assessor's maps and records are incorporated by reference herein and made part of this Report. PART D: ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District in accordance with Section 22572. The assessment shall refer to the fiscal year to which it applies and shall do all of the following: (a) State the net amount, determined in accordance with Section 22569, to be assessed upon assessable lands within the assessment district, which shall include an amount sufficient to pay the principal and interest due during the fiscal year from each parcel on any bonds or notes issued pursuant to Section 22662.5. (b) Describe each assessable lot or parcel of land within the district. (c) Assess the net amount upon all assessable lots or parcels of land within the district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements. According to Section 22573, the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net amount to be assessed upon benefited lands within the Assessment District. parkreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 4 PART A PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS The facilities, which have been constructed within the City of Baldwin Park, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FISCAL YEAR 2015-16 The items that may be funded through the District are defined in the Landscaping and Lighting Act of 1972 (the Act) as Improvements. The Act defines Improvements to include the installation, maintenance and servicing of several types of landscaping and park and recreational improvements and facilities as shown below. However, the District can only assess for the special benefit that can be shown to be conferred from these improvements to the properties in the District. Installation ■ The installation or planting of landscaping. ■ The installation or construction of statuary, fountains and other ornamental structures and facilities. ■ The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. ■ The installation of park or recreational improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage; lights, playground equipment, play courts and public restrooms. ■ The acquisition of land for park, recreational or open -space purposes. ■ The acquisition of any existing improvement otherwise authorized. Maintenance Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: ■ Repair, removal or replacement of all or any part of any improvement. ■ Providing for the life, growth, health and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or injury. ■ The removal of trimmings, rubbish, debris and other solid waste. No The cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing Servicing means the furnishing of electric current, or energy, or other illuminating agent and water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any improvements. Plans and specifications of the improvements within the District are on file in the office of the City Engineer and are incorporated herein by reference. Maps showing the location of parks within the District are on file in the office of the City Clerk and incorporated herein by reference. parkreport1516.doe Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 5 PART B AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS The estimated cost of the construction, operation, servicing and maintenance of the improvements for Fiscal Year 2015-16, as described in Part A, are summarized herein and described below. All costs include administration and utilities where applicable. CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FY 2015-16 Budget FY 2015-16 Beginning Fund Balance (July 1, 2015) $0 Estimated Revenues Assessment Revenue FY 2014-15 $696,200 General Fund Contribution FY 2014-15 $175,800 Total Revenue $872,000 Total Estimated Funds Available, FY 2015-16 $872,000 FY 2015-16 Projected Expenditures Park Maintenance and Operation $872,000 Total Projected Expenditures, FY 2015-16 $872,000 FY 2015-16 Operating Reserve / Deficit $0 Projected Ending Fund Balance (June 30, 2016) Beginning Fund Balance $0 FY 2014-15 Revenues $872,000 FY 2014-15 Expenditures $872,000 Projected Ending Fund Balance (June 30, 2016) $0 The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. parkrepot1516Acc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment DistrictPage 6 PART C A DIAGRAM FOR THE ASSESSMENT DISTRICT The diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District is required in accordance with Sections 22570 and 22571. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The City of Baldwin Citywide Park Maintenance Assessment District includes all parcels of land within the City's corporate boundaries. Reference is made to the Los Angeles County Assessor's maps for a detailed description of the lines and dimensions of all parcels within the District. A map showing the exterior boundaries of the District is on file in the City Clerk's Office and incorporated herein by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and records are incorporated by reference herein and made part of this report. parkreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 7 PART D ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS GENERAL Section 22573 of the Landscaping and Lighting Act of 1972, being Part 2, of Division 15 the State California Streets and Highways Code, states that, "the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." As the assessments are levied on the basis of benefit, they are not a tax, and therefore, are not governed by Article XIIIA of the California Constitution. As a result of the passage of Proposition 218 by voters on November 5, 1996, Articles XIIIC and XIIID have been added to the California Constitution. The new procedural and approval process outlined in these Articles applies to new assessment districts and increased assessments. In addition, properties owned by public agencies, such as a city, county, state or the federal government, must now be assessed by law unless it can be demonstrated that they receive no special benefit. Specifically, the assessment methodology for the Citywide Park Maintenance Assessment District will have to: Demonstrate special benefit to assessed parcels over and above the benefits conferred on the public at large: "Special benefit" means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute "special benefit'." Separate the general benefits from the special benefits conferred to parcels: "Only special benefits are assessable, and an agency must separate the general benefits from the special benefits conferred on a parcel." Determine the special benefit that should be attributed to public agency parcels within the new District boundary: "Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that such publicly owned parcels in fact receive no special benefit." ASSESSMENT METHODOLOGY The District assessment is based on land use such that property owners are assessed in proportion to the special benefits received. The land uses defined below are descriptive of all parcels expected to exist in the City of Baldwin Park in Fiscal Year 2015-16. In the event there is a question regarding the land use designation of any parcel in the District, the City Engineer will be responsible for administratively assigning one of the land uses listed below. parkreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 8 Land Use Code Land Use Description SFR Single family residential parcels CONDO Condominium or town home parcels MFR Multiple family residential parcels (2 dwellings or more) MH Mobile homes or Mobile Home Parks NONRES Commercial and industrial parcels INSTITUTION Institutional — Parcels owned by non-profit organizations VACANT Parcels without a building or similar structure - designated for each land use GOVT Parcels owned by a public agency EXE Parcels exempt from the assessment, because they do not benefit from park maintenance (sliver, open space, common area, railroad, or utility easement parcels) SPECIAL BENEFIT ANALYSIS Articles XIIIC and XIIID of the California Constitution require that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Articles provide that only special benefits are assessable. The general benefits must be separated from the special benefits conferred on a parcel, a special benefit being a particular and distinct benefit over and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit. The Open Space Element within the General Plan for the City of Baldwin Park notes that the City is almost completely built out, and open space is limited to existing parks, school grounds, utility rights-of-way, and water channel areas. Within the City, over 530 acres of these properties are designated as open space. Baldwin Park offers five City parks and seventeen school playgrounds for recreation. In 1996, Morgan Park underwent a 2.5 acre expansion, where a new Community Center and Senior Center were built. In 2005, Barnes Park, located in the southwest quadrant of the City, was completely renovated and a 3,300 square foot recreation center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility adjacent to City Hall was completely renovated, and the Senior Center underwent a 3,500 square foot expansion to create additional meeting space, restrooms and reception area. In 2009, new playground equipment was installed in Morgan Park and in 2010 that same play area was upgraded with recreation water features and public art amenities. parkreport1516.dcc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 9 Morgan Park offers the most activities of any recreation area in the City, including boxing, horseshoes, basketball and volleyball. Morgan Park is centrally located; with the other City parks located south and west near the City's periphery. The area north of Los Angeles Street contains six elementary school sites, but no parks. About 60 percent of Baldwin Park's City park area is located south of Ramona Boulevard. Baldwin Park's recreation facilities and parks are vital to the community, especially for the high- density residential developments, which do not provide adequate play areas for their residents. Upon full build -out, it is expected that the City will have a ratio of 3 acres of parks, including school areas, for each 1,000 residents. This ratio is well within the National Recreation and Parks Association recommended standard of 2.5 acres per 1,000 residents. The majority of the City's parkland is under the control of the Baldwin Park Unified School District, with the City controlling 10 percent of the total parkland. Parks and recreational activities are managed by the City of Baldwin Park through a division of the City organization. As such, all parks administration and planning are centralized while recreational activities are conducted on a community -wide basis to take advantage of existing park facilities. This approach promotes the parks as a system or network to be used on a Citywide basis, rather than on a service radius basis which may be more common in other jurisdictions. All of the parks and recreational facilities are equally accessible to all the properties in the District. The maintenance of parks and recreational improvements provide a particular and distinct special benefit to parcels within the District. The desirability of parcels within the District is specifically enhanced by the presence of well-maintained parks and recreational facilities which are available for the use and enjoyment of residents, customers, clients, employees and visitors of the assessed parcels. The presence of properly maintained parks readily accessible to properties within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements while avoiding the expense of privately installing and maintaining similar improvements. Only the parks summarized in this Report are funded through the District. The other open space areas that contribute to the open space element of the City are funded separately. The location of all the parcels in the District was found to be within 1 3/4 miles of at least one park, and 3/4 mile of at least one recreational facility in the District. Although some properties in the District are within 3/4 mile of more than one park, it was determined that residents cannot use the facilities of more than one park at one time, so the assessment rates are established at a uniform level throughout the District. In addition to providing opportunities for recreational use, the proper maintenance of park and recreational facilities improves the aesthetics of parcels within the District. Proper maintenance of landscaping reduces pollution and noise, provides for open space and the planting of otherwise barren areas, and reduces property -related crimes within the District, especially vandalism, through the removal and abatement of graffiti. The U.S. Department of the Interior, National Parks Service, in a publication of June 1984, concluded that, "An investment in parks and recreation helps reduce pollution and noise, makes communities more livable, and increases property value." All of the above benefits contribute to a specific enhancement of the quality of life and property values related to each of the assessable parcels within the District. parkreport1516.dcc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 10 In addition, the operation and maintenance of the City's parks confers a particular and distinct special benefit upon assessed parcels within the District, as follows: The proper maintenance of parks and appurtenant facilities specially benefits parcels within the District by improving the physical and visual environment and making the District area more desirable. Parcels within the District are specially benefited when public infrastructure including parks are in place, safe, clean and well maintained. The proper maintenance of parks by the District provides increased District -wide attractiveness to prospective buyers. ■ The desirability of parcels within the District is specifically enhanced by the presence of well-maintained parks which are available for the use and enjoyment of the property owners and the visitors of the assessed parcels. • Having properly maintained parks readily accessible to properties within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements. • The proper maintenance of landscaped parks provides increased attractiveness of the District as a place to live, work and do business. • Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on properties within the District. GENERAL BENEFIT ANALYSIS In addition to the special benefits received by the parcels in the District, there are general benefits conferred on the public at large by the maintenance, operation and servicing of park and recreational facilities. Census data and socio-economic characteristics for the City of Baldwin Park would generally indicate a higher than average park usage by local residents. The higher densities and a greater number of persons per household as documented by census data would indicate a higher than average special benefit from the funded park improvements. Additionally, in higher density areas such as the District, the value of the open spaces afforded by parks is at a particular premium. However, parks and recreational facilities are an important part of any thriving community. The general benefit arising from the park and recreational improvements can be measured by examining the usage of the facilities by the public at large. Each park has been examined to determine the average number of registrations received by the Recreation and Community Services Department for individuals or teams from outside of the District boundaries. The percentage of out -of -district registrations to total registrations is used to determine that portion of the park budget related to general versus special benefit. City staff has determined that out -of - District registrations equal approximately 15 percent of all registrations. Thus, 15 percent of the assessment budget will be assigned as general benefit. In addition, the City has elected to contribute an additional amount over and above the 15 percent level in order to maintain assessments at approximately the same amount as in prior years. parkreport1516.doo Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District FORMULA 11 The formula recognizes that properties have different levels of benefit depending upon the typical population associated with the type of land use. The formula considers these differences and fairly distributes the special benefit among all residential parcels and lots within the District. Each of the special benefits identified above in "Special Benefit Analysis" are considered to benefit each parcel in proportion to the typical population associated with the parcel's land use as reported by the City of Baldwin Park Planning Division. In order to establish the proportionate share of benefit from any one parcel of land in relation to the total benefit to the District, it is necessary to establish a benchmark to relate that one parcel to all others. This benchmark is called the Equivalent Dwelling Unit. The District uses a single family residence as the benchmark Equivalent Dwelling Unit. All other land uses, as represented on the County Assessor's master property file, will be compared to the benchmark of the Single Family Residence to gain a comparative Equivalent Dwelling Unit ("EDU") based on population data as found in the 1990 Census Data for Baldwin Park, as provided by the City of Baldwin Park's Planning Division. Following is a discussion of EDU values for each type of land use within the Assessment District. The EDU values for condominiums, multi -family and mobile homes are based upon a comparison of the average population per household for single-family residences versus the average household population in condominiums, multi -family and mobile homes. The calculation of each EDU value is shown below: For Single Family Residential: Single family o ulation per,household 4.06 Single family population per household 4.06 For Condominium Residential: oodo o ttl tion aer household 3.75 Single family population per household 4.06 For Multi -Family Residential: Multi -family poulatihrtpprhousehold 4,25 Single family population per household 4.06 For Mobile Home Residential: Mobile Home pppolation 12er household 2.03 Single family population per household 4.06 = 1.00 EDU's/unit = 0.92 EDU's/unit = 1.04 EDU's/unit = 0.50 EDU's/unit The EDU values for commercial, office, business and industrial land uses ("non-residential") are based on a comparison of the typical single family lot acreage versus the actual size of the non- residential use. Special benefit to non-residential parcels results from the use of recreational facilities by employees and customers, which generally increases in number as the parcel size increases. Therefore, the assessment on non-residential property is based on acres, as opposed to residential parcels which are based on dwelling units. Within the District, the typical single-family parcel size is 8,500 square feet. Approximately 20 percent of each acre of residential land, on average, is dedicated for streets and other public uses resulting in a net acreage available for the subdivision of approximately 4.10 lots per acre, which is parkreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 12 rounded down to 4 lots per acre. Therefore, using the single family residence as a base, an acre of non-residential property receives the same number of EDU's as an acre of residential property, that is, 4 EDU per acre. Mon -residential lotsft, 4 lots oer acre Single family EDU @ 1.00 per lot 4.00 EDU's /acre Furthermore, non-residential parcels more than half an acre and less than an acre is assigned a minimum of 4 EDU per parcel to reflect the minimum benefit these parcels receive. Non- residential parcels below one-half acre are assigned 50 percent of 4.0 EDU's, or 2.0 EDU's per parcel. The EDU value for the institutional, church, school, college and day care land uses ("institutional") is calculated at one (1) EDU per parcel. This per parcel assessment rather than per acre assessment is in recognition of this land use category's traditionally lower demand for park facilities as indicated by the City's Recreation and Community Services staff. In addition, institutional parcels receive less benefit than other non-residential parcels in the District from the operation, maintenance and servicing of parks in the City for several reasons. Institutional parcels function differently than non-residential parcels in that they: 1) typically operate fewer days in the week, 2) generally have an inconsistent number of people using the facilities daily, and 3) have a less intensive use than the property size alone would indicate because in general, the institutional parcels in the District contain large green areas that function as open space. Therefore, the institutional parcels should be assessed at a lower level than the non-residential parcels, and are assigned 1 EDU per parcel. As a result of the passage of Proposition 218, the assessment methodology for the Park Maintenance Assessment District has to determine the special benefit attributable to public agency parcels within the District boundary. Section 4 of the Proposition states, "Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that such publicly owned parcels in fact receive no special benefit." In comparison to non-residential and institutional parcels, governmental properties also benefit from the proper maintenance of parks, since such parks attract potential customers and employees as shown below. Certain governmental parcels benefit from the District because the proper maintenance, operation and servicing of parks: • reduces property -related crimes against properties within the District, especially vandalism, through the abatement of graffiti; • improves the aesthetics of public parcels through the proper maintenance of landscaping and the planting of otherwise barren areas; e reduces pollution and noise in surrounding areas throughout the provision of open space; and • by improving the physical and visual environment and making the District area a more desirable and attractive place to work and do business. Additionally: Having properly maintained parks readily accessible to the public properties means that the public agencies may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements; and perkreport1516.aoc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 13 Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on public properties within the District. However, governmental parcels receive less benefit than other non-residential parcels in the District from the operation, maintenance and servicing of parks in the City. For instance, a portion of most public properties are used as park and/or recreation areas. This portion of these properties does not benefit from the District improvements because it provides the same use and function that the funded improvements provide. Additionally, governmental properties generally do not benefit from the resale value of their properties. Consequently, the specific benefit of increased property value that is conferred to other properties in the District is not conferred to governmental properties. Therefore, the governmental parcels are assessed at one-quarter the rate of non- residential uses, but as the size of the parcel increases, the benefit increases, and therefore, the assessment amount increases. The special benefit to undeveloped property in the residential, non-residential and institutional land use categories is based on the assumption that such undeveloped property benefits from the ongoing maintenance of recreational facilities because the facilities will be in good and ready condition in the future when the vacant property is developed. For the purposes of this Engineer's Report, the special benefit to undeveloped property is assigned a value corresponding to 40 percent of the developed property EDU values for the same land use designations. This discounted value recognizes the reduced current value due to the uninhabited nature of the property. Finally, parcels of raw land and homeowner's association common area are assigned an EDU value of zero (0), based on a projection that these parcels are likely never to develop and therefore will receive no benefit from the improvements. Similarly, railroad right-of-way parcels, public utility right-of-way and well site or reservoir site parcels, water rights parcels, and other similar land uses are also assigned an EDU value of 0, because of little or no possibility for residential or non- residential or institutional development and therefore no benefit. The following table sets forth the population per unit as shown in the 1990 City of Baldwin Park census data, the equivalent dwelling units as discussed above, and the resulting assessment amount per unit, parcel or acre. parkreport1516Acc Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 14 q ENGINEERING AND INCIDENTAL EXPENSES All parcels within the District benefit from the ongoing operation of the District. Therefore, all parcels assessed in the District receive a proportional share of the administrative costs for the District based on their assessment for park maintenance. THE MAXIMUM ASSESSMENT AND ANNUAL ADJUSTMENT The Maximum Assessment is the annual assessment shown in the Assessment Roll, on file in the Office of the City Clerk and by this reference incorporated herein. Commencing with Fiscal Year 2006-2007 and for each year thereafter, the assessment for the District is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the change in the Consumer Price Index ("CPI"), All Urban Consumers, for the Los Angeles -Anaheim -Riverside Area from March through March of the previous calendar year. Future annual assessments within this limit may be approved by the City Council without additional property owner ratification. These limits may be exceeded only with a majority property owner approval of either: 1) a supplemental assessment; 2) a revision of or supplement to the maximum assessment and/or adjustment formula, or 3) any other methodology amenable to the property owners within the District boundary. The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2015-16 tax roll. parkreport1516Am Community Economic Solutions Population Equivalent Assessment per Unit, Land Use Description per Unit Dwelling Units Parcel or Acre Sin le Family Residential 4.06/unit 1.00/unit $33.71/unit Vacant Single Family Residential -------- 0.40/ arcel $13.48/parcel Condominium 3.75/unit 0.92/unit $31.01/unit Multi le Family 4.25/unit 1.04/unit $35.06/unit Mobile Home 2.03/unit 0.50/unit $16.86/unit Non -Residential > 1 acre 4.00/acre 4.00/acre $134.84/acre Non -Residential > .5 - < 1 acre 4.00/ parcel 4.00/ parcel $134.84/parcel Non -Residential < .5 acre 4.00/parcel 2.00/parcel $67.42/ arcel Vacant Non -Residential > 1 acre ------ 1.60/acre $53.94/acre Vacant Non -Residential >.5 - < 1 ------ parcel parcel Vacant Non -Residential < .5 acre --- 0.80/ arcel $26.97/parcel Institutional 1.00/parcel ,_____1.60/ 1.00/ arcel .$53.94/ $33.71/ parcel Vacant Institutional ----- 0.40/parcel $13.48/parcel Government > 1 acre 4.00/acre 1.00/acre $33.71/acre Government > .5 acre - < 1 acre 4.00/parcel 1.00/parcel $33.71/parcel Government < .5 acre 4.00/parcel 0.50/parcel $16.86/parcel Exemption -- - 0.00/parcel $0.00/parcel ENGINEERING AND INCIDENTAL EXPENSES All parcels within the District benefit from the ongoing operation of the District. Therefore, all parcels assessed in the District receive a proportional share of the administrative costs for the District based on their assessment for park maintenance. THE MAXIMUM ASSESSMENT AND ANNUAL ADJUSTMENT The Maximum Assessment is the annual assessment shown in the Assessment Roll, on file in the Office of the City Clerk and by this reference incorporated herein. Commencing with Fiscal Year 2006-2007 and for each year thereafter, the assessment for the District is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the change in the Consumer Price Index ("CPI"), All Urban Consumers, for the Los Angeles -Anaheim -Riverside Area from March through March of the previous calendar year. Future annual assessments within this limit may be approved by the City Council without additional property owner ratification. These limits may be exceeded only with a majority property owner approval of either: 1) a supplemental assessment; 2) a revision of or supplement to the maximum assessment and/or adjustment formula, or 3) any other methodology amenable to the property owners within the District boundary. The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2015-16 tax roll. parkreport1516Am Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 15 PART E PROPERTY OWNER LIST AND ASSESSMENT ROLL The assessment set forth for each parcel is shown on the Assessment Roll for the District, submitted separately, as "Assessment Roll for City of Baldwin Park, Citywide Park Maintenance Assessment District, Fiscal Year 2015-16", which is incorporated by reference herein and is on file in the office of the City Clerk. The Assessment Roll lists all parcels within the boundaries of the District as shown on the Assessment Diagram, Part F herein, and on the last equalized roll of the Assessor of the County of Los Angeles, which is by reference made part of this report. A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park. parkreport1516Acc Community Economic Solutions ITEM NO. /,,, STAFF REPORT TO: Honorable Mayor and Members of the City Council °° Huaor FROM: Daniel Wall, Director of Public Worl s ` SAIo sr � 1 DATE: July 01, 2015 � SUBJECT: PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2015- 077, 015- 077, ORDERING THE ASSESSMENTS FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR THE FY2015- 2016. uu: The purpose of this report is to outline the required Public Hearing and subsequent adoption of a resolution ordering the annual levy and collection of assessments related to the Citywide Landscaping and Lighting Maintenance District, FY2015-2016 (LLMD or District) FISCAL IMPACT The District's anticipated revenue and expenditures are summarized in the following table: Estimated Beginning Fund Balance 7/1/2015 $478,193 FY 15-16 Estimated Revenue Assessment Revenue FY 2015-2016 $909,549'. County Ad Valorem Tax .... ....... $774,0001 Penalties, Late Taxes, Earnings $93,500' Total Revenue $1,777,0491 FY 15-16 Projected Expenditures .. ,...... ...... ... ...... Street Lighting .... --- ... .. ...... ... ...... m .., $608,400 e w. ae.. Landscaping ___ ...... _ ....._,.... $865,200 Traffic Signals 4 $293,600 .. "" ' Total Expenditures $1,767,200 FY 2015-16 Operating Reserve /Deficit $9,849 Ba Projected lance 6/30/2016 Beginning Fund Balance 07/01/2015 . ®........ .-.- $478,193 FY 15-16 Revenues $1,777,785 p -------- _ ..._ ....... FY 15-16 Ex enditu res $1,767,200 Projected Fund Balance 06/30/2016 $488,043 RECOMMENDATION It is recommended that the City Council: Hold a Public Hearing, and after considering testimony, waive further reading, read by title only, and adopt Resolution No. 2015-077, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH CITYWIDE LANDSCAPING AND LIGHTING MAINTENACE ASSESSMENT DISTRICT FOR FY2015-16, AND AUTHORING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS." LEGAL REVIEW Reviewed by City Attorney BACKGROUND Over the last decade, the District has been utilized to cover the costs of providing maintenance and improvements to the street lighting, traffic signal, and landscaping operations in the public right-of-way. This typical assessment has remained for over thirteen years. On June 03, 2015 the City Council adopted Resolution No. 2014-075 which approved the Engineer's Report for the LLMD, declared its intent to levy and collect assessments, and set a date and time for the public hearing (July 01, 2015). The Public Hearing notice was posted as required. ATTACHMENTS Resolution No. 2015-077 Engineer's Report RESOLUTION NO. 2015-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2015-2016, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS WHEREAS, the City Council has previously ordered the formation of LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT No. 2007-1 (hereinafter referred to as the "DISTRICT") pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972" being Part 2 of Division 15, of the California Streets and Highways Code; and WHEREAS, the City Council has adopted Resolution No. 2015-075 approving the Engineer's Report pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code and Article XIIID of the State Constitution, declaring its intention to order the annual levy and collection of assessments, and giving notice of the time and place for a Public Hearing on the questions of the levy of the proposed assessments; and WHEREAS, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of annual assessments for the District. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the City Council hereby orders the maintenance work performed on the District as set forth in the Engineer's Report for FY 2015-2016, and orders the annual levy and collection of assessment of the District as shown and described in said report and declaration of intention. SECTION 3. That the adoption of this Resolution constitutes the levy of the assessments for the fiscal year commencing July 1, 2015 and ending June 30, 2016. SECTION 4. That the Los Angeles County Assessor, which collects assessments on the City's behalf, shall enter on the Assessment Roll the amount of the assessments, and said assessments shall then be collected and the net amount of the assessments shall be paid to the City Treasurer of the City of Baldwin Park. Resolution No. 2015-077 Page 2 of 2 SECTION 5. That the City Treasurer has established a special fund known as the "CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING DISTRICT FUND" into which the City Treasurer shall place all monies collected by the Tax Collector pursuant to the provisions of this Resolution. SECTION 6. That a certified copy of the assessment and diagram shall be filed in the office of the City Engineer and a certified copy of the diagram and assessment roll filed with the Los Angeles County Assessor, together with a certified copy of this resolution upon its adoption. SECTION 7. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED this 1St day of July 2015. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS:. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2015-077 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on July 01, 2015 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJEANDRA AVILA CITY CLERK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT ASSESSMENT ENGINEERYSR O T PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972, PART 2 DIVISION 15 OF THE STREETS AND HIGHWAYS CODE, ARTICLEXIII.D. OF THE CALIFORNIA CONSTITUTION AND THE PROPOSITION 218 OMNIBUS IMPLEMENTATION ACT (GOVERNMENT CODE SECTION 53750 ET SEQ) Fiscal Year 2015-16 EMag.red for., Prepared . Community Economic Solutions May 2015 City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page i CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FISCAL YEAR 2015-16 The Streets and Highways Code, Part 2, Division 15, Article 4, commencing with Section 22565, directs the preparation of the annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements described herein. SECTION DESCRIPTION PAGE Report............................ Part A - Plans and Specifications for the Improvements ................................ 3 Part B - An Estimate of the Costs of the Improvements .................................. 4 Part C - A Diagram for the Assessment District ............................................... 5 Part D - An Assessment of the Estimated Costs of the Improvements ..,....... 6 Part E - Assessment Roll.................................................................................. 8 engreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 1 FISCAL YEAR 2015-16 CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Whereas the Council of the City of Baldwin Park, California, did, pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of the State of California, adopt the Resolution of Initiation ordering the preparation and filing of the Assessment Engineer's Report in accordance with Chapter 1, Article 4 commencing with Section 22565. Section 22567 directs that the report shall refer to the City of Baldwin Park Citywide Landscaping and Lighting Maintenance District (the "Assessment District") by its distinctive designation, specify the fiscal year to which the report applies, and, with respect to that year, shall contain all of the following: Part A Plans and specifications for the improvements. Part B An estimate of the costs of the improvements. Part C A diagram for the assessment district. Part D An assessment of the estimated costs of the improvements. A preliminary report is then filed with the City Clerk in accordance with Section 22623 for submission to the legislative body. The legislative body may approve the report as filed, or it may modify the report and approve it as modified. Now, therefore, the following Assessment Engineer's Report is hereby submitted consisting of five (5) parts as follows: PART A: PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS This part contains the plans and specifications which are required to show and describe the existing and proposed improvements in accordance with Section 22568. The plans and specifications need not be detailed, but shall be sufficient if they show or describe the general nature, location, and extent of the improvements. If the assessment district is divided into zones, the plans and specifications shall indicate the class and type of improvements to be provided for each such zone. The Plans and specifications for the improvements listed in Part A are on file with the City Engineer. Such plans and specifications are incorporated herein by reference. PART B: AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS This part contains an estimate of the costs for maintenance of the improvements within the District for Fiscal Year 2015-16 pursuant to section 22569, including incidental costs and expenses in connection therewith. This estimate is on file with the City Engineer. The estimate of the costs of the improvements for the fiscal year shall contain estimates for all of the following: (a) The total costs for improvements to be made that year, being the total costs of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including all incidental expenses. (b) The amount of any surplus or deficit in the improvement fund to be carried over from a previous fiscal year. engreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 2 (c) The amount of any contributions to be made from sources other than assessments levied pursuant to this part. (d) The amount, if any, of the annual installment for the fiscal year where the legislative body has ordered an assessment for the estimated cost of any improvements to be levied and collected in annual installments. (e) The net amount to be assessed upon assessable lands within the assessment district, being the total improvement costs, as referred to in subdivision (a), increased or decreased, as the case may be, by any of the amounts referred to in subdivision (b), (c), or (d). PART C: A DIAGRAM FOR THE ASSESSMENT DISTRICT This part incorporates, by reference, the "Assessment Diagram", which is a diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District in accordance with Sections 22570 and 22571. The diagram for an assessment district shall show (a) the exterior boundaries of the assessment district, (b) the boundaries of any zones within the district, and (c) the lines and dimensions of each lot or parcel of land within the district. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The Assessor's maps and records are incorporated by reference herein and made part of this Report. PART D: ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District in accordance with Section 22572. The assessment shall refer to the fiscal year to which it applies and shall do all of the following: (a) State the net amount, determined in accordance with Section 22569, to be assessed upon assessable lands within the assessment district, which shall include an amount sufficient to pay the principal and interest due during the fiscal year from each parcel on any bonds or notes issued pursuant to Section 22662.5. (b) Describe each assessable lot or parcel of land within the district. (c) Assess the net amount upon all assessable lots or parcels of land within the district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements. According to Section 22573, the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net amount to be assessed upon benefited lands within the Assessment District. engreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 3 PART A PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS The facilities, which have been constructed within the City of Baldwin Park, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FISCAL YEAR 2015-16 The proposed improvements include the construction, operation, servicing and maintenance of landscaping, traffic signals, street lighting and appurtenant facilities in public streets and public rights-of-way within the Assessment District; including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Landscaoina and Appurtenant Facilities Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and curb and gutter maintenance adjacent to street trees, and appurtenant facilities, in public street and public rights-of-way, including parkways, medians and dedicated easements within the boundary of said Assessment District. Ltirg andenart Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public streets and public rights-of-way and easements within the boundaries of said Assessment District. Power for the street lights and traffic signals shall be furnished by the Southern California Edison Company or its successors and shall be adequate for the intended purpose. Rates for power shall be those authorized by the Public Utilities Commission, State of California. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements, showing the general nature, location, and the extent of the improvements, are on file in the office of the City Engineer and are incorporated herein by reference. engreport1516.dcc Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 4 PART B AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS The estimated cost of the construction, operation, servicing and maintenance of the improvements for Fiscal Year 2015-16, as described in Part A, are summarized herein and described below. All costs include administration and utilities where applicable. CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FY 2015-16 Budget Estimated Beginning Fund Balance 7/1/2015 $478,193 FY 2015-16 Estimated Revenue Assessment Revenue $909,549 County Ad Valorem Tax $774,000 Penalties, Late Taxes, Earnings $93,500 Total Revenue $1,777,049 FY 2015-16 Projected Expenditures Street Lighting $608,400 Landscaping $865,200 Traffic Signals $293,600 Total Expenditures $1,767,200 FY 2015-16 Operating Reserve / Deficit $9,849 Projected Fund Balance 6/30/2016 Beginning Fund Balance $478,193 FY 2014-15 Revenues $1,777,049 FY 2014-15 Expenditures $1,767,200 Projected Fund Balance 6/30/2016 $488,043 The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. engreport1516.doo Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 5 PART C A DIAGRAM FOR THE ASSESSMENT DISTRICT The diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District is required in accordance with Sections 22570 and 22571. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The boundaries of the District are coterminous with the boundaries of the City of Baldwin Park. A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or parcel of land within the District has been submitted to the office of the City Clerk of the City of Baldwin Park, and is hereby made a part hereof by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and records are incorporated by reference herein and made part of this report. engreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 6 PART D ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS GENERAL Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of street lights, traffic signals, parks and landscaping. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." "The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the California Streets and Highways Code]." In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Because assessments are levied on the basis of benefit, they are not considered to be a tax governed by Article XIIIA of the California Constitution. The 1972 Act permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." ASSESSMENT METHODOLOGY The landscaping, lighting and traffic signals are for the benefit and enjoyment of all properties within the District and all parcels benefit from the maintenance of the improvements. The assessment of cost upon each parcel was apportioned in accordance with the estimated benefit received. Traffic signal maintenance costs are assessed throughout the district on a per parcel basis. The criteria for the assessment spread of lighting and landscaping is as follows: Rectangular lots - street frontage 2. Irregular lots - width of lot at setback line - average of front and rear lot line lengths or - street frontage, whichever is most representative of benefit 3,. Flag lots - one-half of total footage to each of the two lots 4. Corner lots - the narrowest frontage engreport1516.dcc Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 7 Excepted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private commercial, industrial and institutional activities. BENEFIT ZONES The District is divided into four benefit zones. Zone 1 includes all residential parcels and Zone 2 includes all commercial and industrial parcels that are assessed for street lighting and traffic signal maintenance. Zone 3 includes all commercial, industrial and residential parcels that are assessed for landscaping maintenance. Zone 4 includes the West Ramona Residential Redevelopment Project (Tract Nos. 39090, 39635, 40746, 42828 and 41956) and is assessed for landscaping, lighting and traffic signal maintenance. The proposed assessment for Fiscal Year 2015-16 is derived by apportioning a part of the total cost shown in Part B among the assessable parcels in proportion to the estimated benefits. A portion of the Assessment District Revenues is derived from Countywide Property Taxes or the Ad Valorem Tax. The City receives this amount as part of its tax apportionment and has designated a percentage to be used for lighting and landscape purposes. The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the City Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2015-16 tax roll. engreport1516.doc Community Economic Solutions Frontage and Proposed Assessment Description Parcel Counts Assessment Revenues" Zone 1 & 2 (Street Lighting) 2. Commercial / Industrial 90,756 L.F. $0.5543 / L.F. $ 50,306 1. Residential 650,058 L.F. $0.2809 / L.F. $ 182,601 Zone 3 (Landscaping) ........... ...... All Parcels (excluding Zone 4) 740,814 L.F. $0.7513 / L.F. $ 556,574 Zone 4 (Lights/Landscaping) Tract # 39090, 39635, 40746, 42828, & 41956 160 Lots $36.01 /Lot $ 5,762 Parcel #1164 14 Lots $51.44 / Lot $ 720 Zone 2 Traffic Si nals Commercial / Industrial (including Parcel #1164 886 Lots $11.87 /Parcel $ 10 517 Zone 1 & 4 Traffic Signals) All Parcels 13 761 Lots $7.49 / Lot $ 103,070 Grand Total $ 909,549 The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the City Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2015-16 tax roll. engreport1516.doc Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 8 PART E PROPERTY OWNER LIST AND ASSESSMENT ROLL The assessment set forth for each parcel is shown on the Assessment Roll for the District, submitted separately, as "Assessment Roll for City of Baldwin Park, Landscaping and Lighting Maintenance District, Fiscal Year 2015-16", which exhibit is incorporated by reference herein and is on file in the office of the City Clerk. The Assessment Roll lists all parcels within the boundaries of the District as shown on the Assessment Diagram, Part C herein, and on the last equalized roll of the Assessor of the County of Los Angeles, which is by reference made part of this report. Assessments are not levied upon public streets, utility easements, right-of-way, and common areas. A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park. engreport1516.doc Community Economic Solutions STAFF REPORT SAN GABJRJEL VALLEY SUMMARY FROM: DATE: ITEM NO. Honorable Mayor and Members of the City Council Daniel Wall, Director of Public Works July 01, 2015 SUBJECT: PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2015- 076, ORDERING THE ASSESSMENTS FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY2015-2016 The purpose of this report is to outline the required Public Hearing and subsequent adoption of a resolution ordering the annual levy and collection of assessments related to the Citywide Park Maintenance Assessment District for FY2015-2016. FISCAL IMPACT The District's anticipated revenue and expenditures are summarized in the following table: FY 2015-2016 Beginning Fund Balance (July 1, 2015) Estimated Revenues Proposed PMD Revenue, FY 2015-2016 City Contribution - General Fund, FY 2015-2016 Total Estimated Funds Available, FY 2015-2016 Projected Expenditures Park Maintenance and Operation OH & Transfers In/Out Total Projected Expenditures, FY 2015-2016 Projected Ending Fund Balance (June 30, 201 $0 $696,200 $175,800 $872,000 $872,000 $0 $872,000 $0 PMD revenue for FY2015-2016 is anticipated to be $690,200 from assessments and another $175,800 from a General Fund Transfer. The total available funds are $872,000 which matched the estimated District cost for FY2015-2016. The $175,800 General Fund Transfer is needed to cover the District shortfall and is included in the draft FY2015-2016 Budget. RECOMMENDATION It is recommended that the City Council: Hold a Public Hearing, and after considering testimony, waive further reading, read by title only, and adopt Resolution No. 2015-076 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE CITYWIDE PARK MAINTENANCE DISTRICT FY2015- 2016, AND AUTHORIZING THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL ASSESSMENT TO THE PROPERTY TAX BILLS. LEGAL REVIEW Reviewed by City Attorney BACKGROUND The purpose of the Citywide Park Maintenance Assessment District (PMD) is to serve as mechanism for the financing of operations and maintenance associated with City Parks. It is recommended that the City continue these parks maintenance programs and fund them through special assessments provided by the PMD. In 1996, City of Baldwin Park property owner's approved the formation of a Park Maintenance Assessment District to financially support these programs, and the PMD's formation was established in conformance with Proposition 218 On March 18, 2015 the City Council adopted resolution No.2015-074 which approved the Engineer's Report for the PMD, declared its intent to levy and collect assessments, and set a date and time for the public hearing (July 01, 2015). The Public Hearing notice was posted as required. ATTACHMENTS Resolution No. 2015-076 Engineers Report ITEM NO. STAFF SPO 1 53 TO: Honorable Mayor and City Councilmembers HUBO THE FROM: Marc Castagnola, AICP, Director of la��ity Development sa,irL . ; Amy L. Harbin, AICP, City Plane VAL. '.t DATE: July 1, 2015 D JA0, SUBJECT: A request for consideration of a proposed amendment to the City's Municipal Code adding language relating to Cottage Food Operations in accordance with State Law. (Location: All Residential Zones; Applicant: City of Baldwin Park; Case Number: AZC-176) SUMMARY This report requests City Council approval of an amendment to the Municipal Code adding development standards for cottage food operation in accordance with State Law. FISCAL IMPACT There is no fiscal impact associated with this item. RECOMMENDATION Staff and the Planning Commission recommend that the City Council open the public hearing and following the public hearing: Introduce for first reading, by title only and waive further reading, Ordinance 1374, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE CHAPTER 153.220 AND 153.120 TO ESTABLISH REGULATIONS FOR COTTAGE FOOD OPERATIONS". BACKGROUND _CALIFORNIA ENVIRONMENTAL QUALITYACT (CEQA) In accordance with the provisions of the California Environment Quality Act (CEQA), Section 15061 (b) (3) of Chapter 3 Title 14 it has been determined that the proposed Code Amendment project will not have an impact on the environment and is Categorically Exempt. NOTICING Since the properties potentially impacted by the proposed Code Amendment numbers greater than 1,000, notices of Public Hearing for the Code Amendment was posted at City Hall, Baldwin Park Community Center, and Barnes Park on Tuesday, March 24, 2015. DISCUSSION September 2012, the California Legislature the Governor signed Assembly Bill 1616 which requires that all local governments (both cities and counties) adopt regulations and development standards relating to Cottage Food Operations. AB 1616 became effective on January 1, 2013 and as a result local governments (cities and counties) are required to amend their Municipal Codes to comply with the State Law. Cottage food operations are generally described as small food businesses that produce non -potentially hazardous foods (such as certain baked goods, candies, jams/jellies, dried pastas, dried fruits and baking AZC-176 July 1, 2015 Paee 2 mixes) to operate out of a private home with limited regulatory oversight, provided certain criteria are met. The city may enact reasonable standards, however only on the following factors: spacing and concentration, traffic control, parking and noise control. The proposed Code Amendment includes new definitions of various terms, including Cottage Food Operation, Cottage Food Operator, Cottage Food Products, Direct and Indirect Sales and Home Occupation. The Home Occupations' (Sections 153.120.250 through 153.120.270) Section of the Municipal Code are proposed to be deleted and replaced with language which would not only apply to typical home occupations such as home offices, but also home occupations that are classified as cottage food operations. Additionally the County of Los Angeles shall administer all County regulations and standards related to the health and safety and sanitation of food facilities within the City of Baldwin Park. Since cottage food operations need an additional level of review by the Planning Division through the business license process, an additional application (Attachment #2) has been created specifically for cottage food operators and shall be submitted to the Finance Department in conjunction with the Home Occupation application. PLANNING COMMISSION ACTION This item was heard by the Planning Commission at their April 8, 2015 meeting. No one spoke during the public hearing on the item. Ultimately the Planning Commission voted 5-0 recommending that the City Council adopt Ordinance 1374, amending the Baldwin Park Municipal Code, Chapters 153.220 and 153.120 to establish regulations for cottage food operations. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES The City Council could elect not to approve this amendment to the City's Municipal Code and as a result, the City would not be in compliance with State Law. ATTACHMENTS #1, Map Identifying Residential Zones #2, Cottage Food Operations Permit (Draft) #3, Ordinance 1374 C:1AmyWMY\W0RD%Reports\Counci1 ReportsAW-176 #2 doc MIAP IDENT"IFYING"'RESIDENT IAL ZONES CITY OF BALDWIN PARK Vit, R4 & RG ZONES m COTTAGE , FOOD OPERATIONSPERMI rr (DRAFT) COTTAGE FOOD OPERATIONS PERMIT APPLICANTS NAME (COTTAGE FOOD OPERATOR): IS APPLICANT THE OWNER OF PROPERTY WHERE THE COTTAGE FOOD OPERATION IS PROPOSED TO BE LOCATED? Yes No (if no, provide information below) IF APPLICANT IS A TENANT, PROVIDE THE NAME AND PHONE NUMBER OF THE OWNER OF THE PROPERTY WHERE THE COTTAGE FOOD OPERATION IS PROPOSED TO BE LOCATED AND THE NAME OF THE PROPERTY MANAGER OR OTHER PARTY RESPONSIBLE FOR THE PROPE.RJ"Y: NAME OF COTTAGE FOOD OPERATION: ADDRESS: TELEPHONE NO. ( LIST OF COTTAGE FOOD PRODUCTS TO BE PREPARED AND PACKAGED FOR SALE: TYPES OF SALES (i.e., direct, indirect, or both, see definitions at sections 153.220.050 and 153.220.100): LOCATION OF SALES (Please be specific as to whether sales are at home, or other specified locations):_ WILL THERE BE A FAMILY MEMBER OR HOUSEHOLD MEMBER INVOLVED IN THE COTTAGE FOOD OPERATION? IF SO, PROVIDE HIS/HER NAME,.... .......­...... ,. .,. --------------------------- ­­ --. WILL THERE BY A PAID OR UNPAID INDIVIDUAL INVOLVED WITH THE COTTAGE FOOD PRODUCTS WHO WORKS FOR THE COTTAGE FOOD OPERATION? IF SO, PROVIDE HIS/HER NAME: IS THIS A "CLASS A" OR "CLASS B" COTTAGE FOOD OPERATION? SUBMIT AN ACCURATE SCALE BUILDING DRAWING OF THE RESIDENCE SHOWING: (1) REGISTERED AND/OR PERMITTED AREAS, OR AREAS SHOWN ON APPLICATION SUBMITTED TO THE LOS ANGELES DEPARTMENT OF PUBLIC HEALTH FOR COTTAGE FOOD PRODUCT PREPARATION, PACKAGING, AND RELATED EXCLUSIVE STORAGE; (2) ALL DOORS AND EXITS; (3) ALL VEHICLE PARKING SPACES. SUBMIT AN ACCURATE DRAWING OF THE SITE SHOWING PROPERTY LINES, EXISTING STREETS, STRUCTURES, DRIVEWAYS, PEDESTRIAN WALKS, AND ON- AND OFF- SITE PARKING AND LOADING AREAS. Doc # 147745 Please answer "Yes" or "No" to the following: Yes No 1. For Class A operations, have you attached."mitten proof that you have registered the operation with the Los Angeles Department of Public Health, Environmental Health Division? 2. For Class B operations, have you at you -,-._... ���� y acl�r�d wrrtler� f�roof that you have registered the business with the Los Angeles Department of Public Health, Environmental Health Division, and have received and passed the required County Health inspection? ........ 3. Has the operation applied for and paid required fees for a Cottage Food Occupation permit license from the City of Baldwin Park Business License and Planning Departments? . Have you fan°irliarir.ed yourself with California law as it pertains to Cottage Food Operations? CONFORMANCE WITH STATE LAW PLEASE VERIFY THAT THE COTTAGE FOOD OPERATION WILL CONFORM TO STATE LAW INCLUDING THE FOLLOWING REQUIREMENTS: ®,...... --- ----- _._ ....... _.... ....... ,... �. Please answer "Will Comply" to the following: Will Comply 1. No cottage food product preparation, packaging, or handling may _ _ y occur in the home kitchen concurrent with any other domestic activities, such as family meal preparation, dishwashing, clothes washing or ironing, kitchen cleaning, or guest entertaining b 2. No infants, small children, or pets may �� �� m®.... be in the home kitchen during the preparation, packaging, or handling of any cottage food product. 3. Kitchen equipment and utensil .. - - - _ ................ ®. p utensils used to produce cottage food products shall be clean and maintained in a good state of repair. 4. All food contact surfaces, equipment, — ................................._______ ____ __.._....._.. �,............ . uipment, and utensils used for the preparation, packaging, or handling of any cottage food products shall be washed, rinsed, and sanitized before each use. .......... .... �.. _,..... �.... _...._.— ..— S. All food preparation and food and equipment storage areas shall be maintained free of rodents and insects. _ 6. Smoking shall be prohibited in the portion of a private home used for the preparation, packaging, storage, or handling of cottage food products and related ingredients or equipment, or both, while cottage food products are being prepared, packaged, stored, or handled. 7. Any persons with a contagiousi_ ..._.._ a .......... illness shall refrain from work in the permitted area of the cottage food operation. .... ....._ .... 8. Any persons involved in the ........ preparation or packaging of cottage food products shall keep his or her hands and exposed portions of his or her arms clean and shall wash his or her hands before any food preparation or packaging activity in a cottage food operation. 9 All persons who prepare or package cottage food products shall complete a Doc p 147745 Please answer "_...i...lk Comply" the following: Will Cern ......... food processor course instructed by the California Department of Public Health within the next three (3) months. (Copies of each certificate issued are to be submitted_ to the County within three months of permit issuance.) 10. All cottage food products shall be labeled consistent with __ Food, ����� ��� �� g p ' h the Federal Food, Drug, and Cosmetic Act (21 U.S.C. Sec. 343 et seq.) and the label shall include: * "Made in a Home Kitchen" in 12-point type; * Name commonly used for the food product (i.e., `jam") * Name of the cottage food operation * The County Health Department registration number for the business; and * Product ingredients in descending order by weight. AFFIDAVIT BY SIGNING BELOW, I, THE OWNER/APPLICANT OF THE COTTAGE FOOD OPERATION, HEREBY ACKNOWLEDGE THAT ALL ANSWERS PROVIDED HEREIN ARE ACCURATE. I AGREE TO COMPLY WITH ALL PROVISIONS IN THE CALIFORNIA HOMEMADE FOOD ACT AS CODIFIED IN THE CALIFORNIA HEALTH AND SAFETY CODE. I UNDERSTAND THAT IF MY OPERATION DOES NOT COMPLY WITH ALL THESE CONDITIONS MY OPERATION WILL BECOME ILLEGAL AND MUST CEASE. SIGNED _ DA"fE For City use only: REVIEWED BY DATE TITLE APPROVED DENIED If denied, reason(s) for denial: Doc # 147745 ORDINANCE 1374 ORDINANCE NO. 1374 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE CHAPTER 153.220 AND 153.120 TO ESTABLISH REGULATIONS FOR COTTAGE FOOD OPERATIONS WHEREAS, the City of Baldwin Park ("City") currently permits and regulates the operation of in-home businesses which are referred to as "home occupation" uses under Baldwin Park Municipal Code ("BPMC") Sections 153.120.250 through 153.120.270; and WHEREAS, the State of California Legislature updated the Health & Safety Code regarding "cottage food operations" with Assembly Bill 1616 ("AB 1616"); and WHEREAS, AB 1616 requires all cities to allow cottage food operations as a permitted use in residential zones; and WHEREAS, "cottage food operations" are generally described as small food businesses that produce non -potentially hazardous foods (such as certain baked goods, candies, jams/jellies, dried pastas, dried fruits, and baking mixes) to operate out of a private home with limited regulatory oversight, as long as certain criteria are met; and WHEREAS, under AB 1616, if the City requires cottage food operations to obtain a permit to operate, the City may only condition the issuance of that permit on "reasonable standards, restrictions and requirements concerning the following factors: spacing and concentration, traffic control, parking, and noise control relating to those homes"; and WHEREAS, the City wishes to enact regulations for cottage food operations through its home occupation permit process which comply with the requirements of AB 1616; and WHEREAS, the City Council wishes to ensure the City complies with AB 1616 by exempting cottage food operations from certain regulations that otherwise apply to home occupation uses; and WHEREAS, Section 15061(b)(3) of Chapter 3, Title 14 of the California Code of Regulations (the "CEQA Guidelines") describes the general rule that CEQA only applies to projects which "have the potential for causing a significant effect on the environment"; where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA; and zoning regulations do not constitute the approval of any development project, and will therefore not result in any physical change in the environment; and WHEREAS, on April 8, 2015, after conducting a properly noticed public hearing, the Planning Commission adopted Resolution No. PC 15-05 recommending that the City Council update the BPMC as it pertains to home occupation and cottage food operations; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Chapter 153 ("Zoning Code") Section 153.220.040 entitled "C Definitions" shall be amended to add, in alphabetical order, the following: "COTTAGE FOOD OPERATION. An enterprise with annual gross sales limits set forth under California Health and Safety Code Section 113758(a), operated by a Cottage Food Operator having no more than one full-time equivalent employee, conducted within a private home kitchen where the Cottage Food Operator resides, and where the Cottage Food Products are prepared or packaged for direct, indirect, or direct and indirect sales pursuant to Section 113758 of the California Health and Safety Code. A Cottage Food Operation may engage in the following sales activities subject to approval from the Los Angeles County Department of Public Health: A. Class A Cottage Food Operations may engage only in direct sales of Cottage Food Products including direct sale venues such as temporary events. Door to door sales shall be prohibited. (See definition of "Direct Sales" at section 153.220.050.) B. Class B Cottage Food Operations may engage in both direct and indirect sales of Cottage Food Products such as a permitted third -party retail food facility. (See definition of "Indirect Sales" at section 153.220.100.) COTTAGE FOOD OPERATOR. An individual who owns or operates a Cottage Food Operation in his or her private home kitchen. COTTAGE FOOD PRODUCTS. Foods specifically listed as cottage foods approved by the California Department of Public Health and posted on its Internet Website and that are prepared for sale in the kitchen of the permitted area of a Cottage Food Operation. This lists includes certain non -potentially hazardous foods. Typical food items include baked goods without cream, custard or meat fillings; candies; dried fruits and pastas; fruit pies; cereals; herbs; honey; jams and jellies; nuts; popcorn; roasted coffees and dried teas. SECTION 2. Chapter 153 ("Zoning Code") Section 153.220.050 entitled "D Definitions" shall be amended to add, in alphabetical order, the following: DIRECT SALES. A transaction between a Cottage Food Operator and a consumer, where the consumer purchases the Cottage Food Product directly from the Cottage Food Operator. Examples include, but are not limited to, holiday bazaars, temporary events, bake sales, food swaps, certified famers' markets and community -supported agricultural subscriptions. SECTION 3. Chapter 153 ("Zoning Code") Section 153.220.090 entitled "H Definitions" shall be amended to add, in alphabetical order, the following: HOME OCCUPATION. Any commercial activity conducted entirely within a particular dwelling unit by the inhabitants of such dwelling unit. HOME OCCUPATIONS are incidental uses that do not change the character of the dwelling unit nor adversely affect permitted uses in the surrounding area. HOME OCCUPATIONS include Cottage Food Operation uses. SECTION 4. Chapter 153 ("Zoning Code") Section 153.220.100 entitled "I Definitions" shall be amended to add, in alphabetical order, the following: INDIRECT SALES. An interaction between a Cottage Food Operator, a third party retailer, and a consumer; where the consumer purchases Cottage Food Products made by the Cottage Food Operation from a third party retailer. A third party retailer is a permitted retail food facility, such as a restaurant, grocery or food market that holds a valid operating permit from the County of Los Angeles in accordance with California Retail Food Code section 114381. SECTION 5. Zoning Code Sections 153.120.250 through 153.120.270 of the BPMC are hereby deleted and shall be replaced to read in their entirety as follows: "Part 8. HOME OCCUPATIONS § 153.120.250 INTENT AND PURPOSE. The purpose of regulating home occupations is to recognize the need of some homeowners and cottage food operators to operate small businesses and cottage food operations from their home, and to provide a means of ensuring that adverse impacts, due to the mix of residential and commercial or professional uses, are mitigated to preserve the character of the residential area. The County of Los Angeles shall administer all County regulations and standards related to the health .and safety and sanitation of food facilities within the jurisdiction of the City of Baldwin Park. The City shall administer the laws set forth in this Chapter relating to Cottage Food Operations. Nothing in this Chapter shall be construed as waiving or limiting the application of local and state regulatory standard for the health, safety and sanitation of food facilities within the jurisdiction of the City of Baldwin Park. § 153.120.260 PERMIT REQUIREMENTS. A. To establish a home occupation which does not fall within the meaning of Cottage Food Operation as defined by BPMC § 153.220.040, a "Home Occupation Permit" shall be obtained from the Business License Department, in addition to all other required licenses and permits. B. To establish a home occupation which falls within the meaning of Cottage Food Operation as defined by BPMC § 153.220.040, a "Cottage Food Operation Permit" shall be obtained from the Business License Department upon payment of a fee as set forth from time to time by resolution of the City Council, in addition to all other required licenses and permits. § 153.120.270 USE REGULATIONS. A. The use of a home occupation which does not fall within the meaning of Cottage Food Operation as defined by BPMC § 153.220.040, shall comply with the following regulations: 1. No Display or Storage. No display or storage of goods, wares, merchandise or stock in trade shall be maintained on the premises. 2. Occupancy Employment. No one other than persons residing on the lot where the home occupation is located may be regularly employed in such occupation. 3. Dust, Fumes, Noise, and Odor. No equipment used in conjunction with such occupation that emits dust, fumes, noise or odor, which could interfere with the peaceful use and enjoyment of adjacent properties is permitted. 4. Floor Space Limit. Not more than 150 square feet of floor space of the dwelling shall be devoted to the home occupation. 5. Traffic. No appreciable increase of traffic, pedestrian or vehicular shall result from such occupation. 6. Signage. No sign not otherwise permitted in the zone in which the occupation is located shall be used. B. The use of a home occupation which falls within the meaning of Cottage Food Operation as defined by BPMC § 153.220.040, shall comply with the following regulations: 1. Spacing. No Cottage Food Operation shall be approved if: (1) the property line of the site of the proposed use is located within 300 feet on the same street or the corner of a cross -street of the property line of any single family home where another Cottage Food Operation is located; or (2) if the proposed use is located within the same building of an apartment complex or other multi -family housing (i.e. condominium or townhomes) where another Cottage Food Operation exists. 2. Employee. Only one (1) employee, paid or unpaid, shall be permitted. This shall not include family members or a household member of the Cottage Food Operator. 3. Parking and Loading Requirements. A) For single family homes, parking spaces in the property's garage or carport (if present) and driveway shall be available for the actual parking demand created by the use, including parking spaces for the applicant's own vehicles, a parking space for an employee, if an employee is present, and one parking space for customers if direct sales on the property are proposed. B) For apartments and multi -family developments, the Cottage Food Operator's designated space(s) shall be available for the actual parking demand created by the use, including parking spaces for the applicant's own vehicles, parking spaces for an employee if employee is present, and one parking space for customers if direct sales on the property are proposed. On-site parking in an apartment complex or other multi -family residence requires approval from the property owner, landlord, homeowners association or property manager. C) On -street parking spaces may be used for persons picking -up and/or delivering materials for the Cottage Food Operation and third party retailers coming to the property if proposed. D) If the proposed Cottage Food Operation will involve loading of food products into vehicles, such loading may occur anytime within an enclosed garage when the garage door is shut. Hours for loading vehicles outside of a garage are limited from 8:00 a.m. to 6:00 p.m. Monday through Friday, and 10:00 a.m. to 4:00 p.m. on Saturdays and Sundays. Vehicles shall not idle when being loaded. 4. Noise Control. Cottage Food Operations shall not create noise levels in excess of those allowed in the applicable residential areas in the noise element of the general plan or in excess of those allowed in residential property by Chapter 153 of this Code. 5. Size. Cottage Food Operations shall occupy no more of a residence than the lesser of: (1) thirty percent (30%) of the floor area of the dwelling excluding the garage area; or (2) the area permitted by the Department. 6. No Signage. Cottage Food Operations shall not install or post signage or advertisements identifying the Cottage Food Operation at the site or building where the Cottage Food Operation is located. 7. No Outdoor Sales. No outdoor sales shall be allowed at the site of the Cottage Food Operation. 8. No dining. If direct sales are proposed at the site of the Cottage Food Operation, no third parties or customers shall be permitted to dine at the Cottage Food Operation. 9. Code Requirements. While the use of a residence for a Cottage Food Operation shall not constitute a change of occupancy for purposes of building and fire codes, to the extent that building modifications are proposed (e.g. more walls for storage areas, new electrical panel for range) the Cottage Food Operation shall meet all Requirements of Chapter 150 (Building) of this Code. 10. Operational Requirements. Cottage Food Operations shall comply with the operational requirements as set forth in California Health and Safety Code Section 114365 et seq." SECTION 6. The addition to Section 153.220.040 of this Code and the addition of Sections 153.120.250 through 153.120.270 are intended to supplement Chapter 153 of the Baldwin Park Municipal Code. Except as expressly modified pursuant to this Ordinance, all other provisions of Chapter 153 shall remain unmodified and in full force and effect. All ordinances in conflict with the provisions hereof are superseded to the extent of such conflict. SECTION 7. If any section, subsection, sentence, clause, phrase or word of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion or the ordinance would be subsequently declared invalid or unconstitutional. SECTION 8. This Ordinance shall be effective thirty (30) days after its enactment. PASSED AND APPROVED ON THE ATTEST: ALEJANDRA AVILA, CITY CLERK day of , 2015 MANUEL LOZANO, MAYOR STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin foregoing ordinance was regularly introduced and ple regular meeting of the City Council on Thereafter, said Ordinance No. 1374 was duly apprc meeting of the City Council on vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: ABSTAIN: COUNCILMEMBER: ALEJANDRA AVILA, CITY CLERK Park, do hereby certify that the ;ed upon its first reading at a 2015. ✓ed and adopted at a regular __.. ........, 2015 by the following ITEM NO. STAFF REPORT TO: Honorable Mayor and City Councilmembers "UR .', FROM: Shannon Yauchzee, Chief Executive Officer rwr E ;aI� DATE: July 1, 2015 V`A 1 E SUBJECT: APPOINTMENT OF VOTING DELEGATES FOR 2015 41CD rAOIJP LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE — ANNUAL BUSINESS MEETING SUMMARY This report is for the request that City Council appoint a voting delegate and up to two alternate voting delegates to represent the City of Baldwin Park at the Annual Business Meeting to be held at the 2015 League of California Cities Annual Conference. FISCAL IMPACT None by this action. RECOMMENDATION Staff recommends that Council appoint a voting delegate and up to two alternate voting delegates to represent the City of Baldwin Park at the Annual Business Meeting to be held at the 2015 League of California Cities Annual Conference. LEGAL REVIEW None required. BACKGROUND The 2015 League of California Cities Annual Conference is scheduled for September 30 — October 2, 2015, in San Jose, California. As part of the annual conference, the League will be holding the Annual Business Meeting at 1:30 p.m. on Wednesday, September 30, 2015, at the San Jose Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order for the City of Baldwin Park to vote at the meeting, it is necessary for the City to designate a voting delegate. The City may also appoint up to two alternate voting delegates, one of whom may vote in the event that the primary delegate in unable to serve in that capacity. The designation notice, voting procedures and Voting Delegate/Alternate form are attached for review and consideration. ATTACHMENTS League of California Cities correspondence Annual Conference Voting Procedures Voting Delegate/Alternate Form (kar) 1400 K Street, Suite 400 • Sacramento, California 95814 .t . A ) Phone: 916.658.8200 Fax: 916.658.8240 1,,� �A www.cacities.org L__founcil Action Advised by July 31, 2015 May 29, 2015 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference — September 30 — October 2, San Jose The League's 2015Annual Conference is scheduled for September 30 — October 2 in San Jose. An important part of the Annual Conference is the Annual Business Meeting (at the General Assembly), scheduled for noon on Friday, October 2, at the San Jose Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, September 18, 2015. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach citlier° a co y of the council resolution that reflects the council aclioa taen, or have Qj![cjty clerk or mayor sigLLthc j6rna; affirming that the names provided are those selected by the city council. Please note that ' si i atin alae voting delegate and altcrnatcs must be clove by city.COLIncil action atad. c rr tatat be uccora plislaccl l % aalmvi laxal action cal'tla jI, ycaa:..o_git maria ger alonc. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference, please go to our website: www_cacitic s,<;:ar -,. In order to cast a vote, at least one voter must be present at the -over- Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non -Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the San Jose Convention Center, will be open at the following times: Wednesday, September 30, 8:00 a.m. — 6:00 p.m.; Thursday, October 1, 7:00 a.m. — 4:00 p.m.; and Friday, October 2, 7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, September 18. If you have questions, please call Kayla Gibson at (916) 658-8247. Attachments: • 2015 Annual Conference Voting Procedures • Voting Delegate/Alternate Form Annual Conference Voting Procedures 2015 Annual Conference L One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7, Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. CITY: 2015 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, Set)tcnber 1,-2(015.. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one:2jjg;g "ieic ate and u� tai two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE Name: Title: 3. VOTING DELEGATE - ALTERNATE Name: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please eons )lcte and return bV Friday, September 18 2015 League of California Cities AF TN: Kayla. Gibson 1400 K Street, 41'1' Floor Sacramento, CA 95814 FAX: (916) 658-8240 E-mail: kgibson@cacities.org (916) 658-8247 LEAGUE t CITIES CITY: 2015 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday, Set)tcnber 1,-2(015.. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one:2jjg;g "ieic ate and u� tai two alternates. In order to vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk. 1. VOTING DELEGATE Name: Title: 2. VOTING DELEGATE - ALTERNATE Name: Title: 3. VOTING DELEGATE - ALTERNATE Name: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please eons )lcte and return bV Friday, September 18 2015 League of California Cities AF TN: Kayla. Gibson 1400 K Street, 41'1' Floor Sacramento, CA 95814 FAX: (916) 658-8240 E-mail: kgibson@cacities.org (916) 658-8247 ITEM NO. 51 STAFF REPORT ���✓%moi, � �� , a ., TO: Honorable Mayor and City Councilmembers FROM: Marc Castagnola, Director of Community Development ",r E ' ,' j Amy Harbin, City Planner Qkl) ABRIIFL "Suzie Ruelas, Housing Manager Shama Curian, Human Resources Manager Manny Carrillo, Director of Parks and Community Services DATE: July 1, 2015 SUBJECT: REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF APPOINTMENT, REAPPOINTMENT, OR REMOVAL OF MEMBERS OF VARIOUS CITY COMMISSIONS SUMMARY This report requests City Council review the submitted Commission applications and appoint individuals to serve on each respective Commission to fill the current vacancies. FISCAL IMPACT Commissioners serving on City Commissions receive a stipend of $50 for each Commission meeting attended. RECOMMENDATION Staff recommends that Council review the submitted Commission applications, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt, the following Resolutions: 1) Resolution No. 2015-070, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Planning Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5;" 2) Resolution No. 2015-071, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Personnel Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5;" 3) Resolution No. 2015-072, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, 5, 6, 7 and 8;" 4) Authorize staff to re -advertise to solicit applications for the Housing Commission of the City of Baldwin Park, for Office Numbers 1 and 2, the term of which expires on June 30, 2015, but for which only one application was received; and 5) At this time the City Council could also consider the removal and or replacement of any commissioners consistent with and pursuant to BPMC Section 32.09. Appointment of Commissioners July 1, 2015 Page 2 LEGAL REVIEW This report and the associated Resolutions have been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND Pursuant to Chapter 32 of the Baldwin Park Municipal Code and in response to the expiring office terms of seats on the various city commissions, staff advertised for the period from February 5, 2015, through April 30, 2015, seeking applications for Baldwin Park residents wishing to serve on a city commission. These color advertisements were posted at City Hall, Julia McNeill Senior Center, Esther Snyder Community Center, Baldwin Park Library and Baldwin Park Arts & Recreation Center, as well as an interactive banner on the City website. The deadline for submission of applications was April 30, 2015. Applications were received for the expiring terms of students serving on the Parks and Community Services Commission, for vacant seats on the Personnel Commission, and for expiring seats on the Planning Commission. No applications were received for seats on the Housing Commission. Applications were reviewed, residency was confirmed and voter registration was verified as applicable. Copies of the applications were also provided to the departments for review and to further qualify applicants. Because appointments were made to the Planning Commission in May 2014 to fill vacancies with unexpired terms, this action will provide that appointment to Offices 1 and 2 will be for a one-year term, and appointment to Offices 3, 4 and 5 will be for a two-year term. This action will result in `staggered' term expirations which will ensure the Commission will consistently have enough members for a quorum. Attached hereto are the applications for each respective commission, with the exception of the Housing Commission, which received only one application. While the applicant is an incumbent and is qualified to serve, Housing Manager Suzie Ruelas, has committed to re -advertising for applications in compliance with code and the requirements of state and federal housing authority guidelines to solicit applications for Office Number 1 and, upon receiving qualified responses, applications for both Offices (1 and 2) will be brought back for Council approval at that time. Staff respectfully request that Council review the applications and select those individuals they wish to appoint to each of the commissions, respectively. ATTACHMENTS #1 — Summary of Applications Received and Copies of Application #2 — Resolution No. 2015-070 and Applications for Planning Commission #3 — Summary of Applications Received and Copies of Application #4 — Resolution No. 2015-071 and Applications for Personnel Commission #5 — Summary of Applications Received and Copies of Application #6 — Resolution No. 2015-072 and Applications for Parks and Community Services Commission (kar) ATTACHMENT #1 BALDWIN PARK PLANNING COMMISSION APPLICATION SUMMARY AND APPLICATIONS BALDWIN PARK PLANNING COMMISSION Office 1— Joanna Valenzuela — Term Expires June 30, 2015 Office 2 — Kenneth Woods — Term Expires June 30, 2015 Office 3 — Mario Maciel, Jr. — Term Expires June 30, 2015 Office 4 — Nabor G. Padilla— Term Expires June 30, 2015 Office 5 — David L. Muse— Term Expires June 30, 2015 Incumbent reapplied: Incumbent reapplied: Incumbent reapplied: Incumbent reapplied: Incumbent reapplied: New Applicant: New Term will expire June 30, 2016* New Term will expire June 30, 2016* New Term will expire June 30, 2017* New Term will expire June 30, 2017* New Term will expire June 30, 2017* PPLICAIJONS RECEIVED: David Muse Joanna Valenzuela Ken Woods Mario Maciel, Jr. Nabor G. Padilla Shazia Marquez *Because appointments were made in May 2014 to fulfill unexpired terms, this action will provide that appointment to Offices 1 and 2 will be for a one-year term, and appointment to Offices 3, 4 and 5 will be for a two-year term. This action will result in `staggered' term expirations which will ensure the Commission will consistently have enough members for form a quorum. Iff PLEASE ATTACH A i CITY OF BALDWIN PARK AP'R 3 0 2m CURRENT COPY OF A UTILITY BILL AND, APPLICATION FOR CITY COMMISSION And CM OF MOM , 11AW A COPY OF YOUR ' Cny Cw9% 1591501`14110 PHOTO ID STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: M -qpnarnle aDvIlcatioti is reQuIred for earb "_� L. /k-e4l16 Residence Address—, Length of time at this Address' 07-49' E-mail address:�_�� Home Phone No. ar'140 CelliMessage Phone Are you 18years of age of older? _y Are you registered to vote In the City of Baldwin . . . .......... t)o you cu�roritjy serve as an elected or appointed officlal for any board andlor agency wilbin Ilia City of Baldwin Park? if yes, name of agency and position: EDUCATION - Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? EMPLOYMENT INFORMATION I EXPERIENCE. M .0"4. REFERENCES: Please provide the names of two (@)persons, who are not City of Baldwin PaiR Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the follovAng carefully and answer completely. A conviction Is not an automata bar to appointment. Each case Is considered on Its Individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? A18) If yes, Please list alt offenses, date and place of offenso(:i), and sentence/Fine received: ACKNOWLEDGFMENTICERTIFICATION: I understand that upon Wing, (Ns aplilleation Wvow.s a puhtir, rmurdI caftify tinder penalty of perjury under the lam of the State Of Call(Onlia, 111,11 the fOregOing Iq true and correct. ✓ Date Signature iia Ifrittlrit F6r 0 , Use -Ohl Residency verification: 0 yes 0 No Datv *(/Votcr Registration Verification. (A Yes [I No Residency verification: 0 Yes 0 No Date: Appointment date- Residonov verification: 0 Yes 13 No Date:ITITITIT Term r ar Narne �' �"✓� /we -es ,5 Commission Requested;, �f use this space to list your goals and objectives. and why you tdet you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. Signature Notice: Please be advised that you and your qualfffcations may be discussed by the City Council at an open meeting. This Application and Sty ternont of Quali callon will be kopt on fila for two () years. Owing this timo, should a. vacancy occur In the commission forwhich you have recluosted consideration of appointinoot, your application MY be included in the pool of appli oats provided however, that you submit cutrent ploof of residency at tho time of .said looniltrnent. Failure to provide current pi of of residency with eoch rocruitment will Invalidate this application. F r k David Muse Planning Commissioner As a planning commissioner, my goal will be to maintain the family feel of our community while still encouraging new development. The new Roem Development will be a great opportunity for Baldwin Park to shine as a community with the close proximity to our transit center, city hall and downtown area, I forsee more businesses looking to move to Baldwin Park. As a Planning Commissioner I will continue to always do my homework and personally make a visit to any new applicants that come to the planning commission. I find by not just looking at a site plan or reading an application, but instead actually going to the neighborhood where that business or residential property Is proposing to build or make changes Is invaluable. I am able to see how that applicant will affect the neighborhood and if it is a good fit for that neighborhood. I take my appointment very seriously and try to pass that sense of responsibility to my fellow commissioners. Decisions we make will affect our community for a very long time. I also want to monitor all the distilled beverage applications that have Increased over the past year, This past year, our planning commission has seen an increase of conditional use permit applications for the sale of distilled beverages. It seems our hands have been tied as to whether we can approve these applications due to the territorial boundaries set forth by the Alcohol and Beverage Commission. My goal will be to monitor these applications carefully and diligently work to maintain the family feel of our community that makes it so special. would be honored to continue serving my community as a Planning Commissioner if I am to be reappointed to this position. /(at9 -t S" 1% ACWUW NUMBER EtA1E t�utltro Apt 6, 2015 Page 1 of 2 FOR 24 Hour Service . L MUSE 14$00-027-2400 Engfth Sol OMENS I -NO -342-4545 E*s1W IBIAMIN PARK CA 91706-5317 7.800-252.0259 TTY H -rma ,, H . „ 1? Y www.socatgan.com O , sP nl ary, DATE DUE;:Apr 24, 2075 A ount of Last Pil r yma:OtRec OW10116� THANKYOU -46,91 CAmouwo$33.91 C LN e,,_ nt Orr rg + Tabil Amou tit Due _ $33.91 ram usn a Histary (rotat rherms used) Current Charges Rafe: GR - ROSWOW 411111sfaZ0ne: i WvA*AwnmteA9Tbwm fiftlo Nutaber: (NextsohvduArdA dd&t*May12015) 0". 21 pct 1' p.,k,d �Pr - arrmrx. x t3lgk�q Fedor Tole) T1wrm9 03WJ 5 MOVI5 29 2042 2413 29 4.040 30 . G y RA�r�'' _ cd�un8 . �_ ..... ....20 ice; _ s x $,184,T10 _. V7 Ofrsttorrrer O � arge � Gas 64Mw (N4rrt1'a below) 30 Thermo ll3s�hw Then+p aced �� , Rele/f(�ert� $,g$�3 0*0e $ C01 24.91 9 ""o d Ft08 ..rvop�hl S ai9 :tyuOlp :10k16 . ,ffo cso Thottrls x $,10Y36 . mm... e62 x Quer. � . 00 16fal Too ad F"§ off (06 6066 4129 T64411 10111WOM dhAVY88 $00494 NIII]R WROR t 14 {r W114 FWD�rdirid"95. Daily everoo 7hemra .9 1A 4.o Days M bil Mp cycle 29 30 ., til &0 Your richt motor r adim (ffly Ps shown d oue, Far 0ataty, to tia90 t cllroly oodlitre Your fog aw y itbtti your qus trmetet o0 hi of-rW10 d$ , Fot tabid lhfatmiafloll, IA sod2 es. M (hedtall OG �. i"W6 d(fdt h0h1b0t ei'Oye f0 rd your WU dMlttira Itl01UdPtiy ra(lf y 46 syslehi,wbete your Pa peourd'y vPr V arid" ped yllltt` rad IhllP eti� d�herfuJlb �oP1e-fftrie ka9 t�ollttlt��Ca rePii its tti tfla �9I� dtPe ��fb. of Moto IR 6Mlb", VIM a�rbe�dh.o�a01 1fttr P ttttt dti tttuftry/lyrr80Pit Ifthll 1'"81 �tttttl,��da }�tt����t� D�l�'!'.ifll`r��am.tr. WNW IBM COO9 Apr$A 9645 ttr ,�:Nw AMSHBUO NMI A A!UMPM ERMY f .�t����f�ft��ttN�PP���l�jirtl�l�r "0 faM6991 BALDWIN PARK QA U1 MAW fit . PAR �J fig 047664444 FA APPLICATION IS FOR THE FOLLOWING COMMISSION: 10 gicatloll s rqqj_lred for each cominissi . . . ....... __qt) k I T1,10 PERSONAL INFORMATION: ' -e —t Name L- 6 �r ji o C' a Z Residence Address — — -- -- Length of time at this Address: 1 4v-. E-mail address,__L,_'_'L:' . . . . . . . ........... Home Phone No,, Wessage Phone No, Are you 18 years of age or older? Are you registered to vote In the City of Baldwin Park? -_1_\0 . ..... no you currently serve as an elected or appointed official for any b rd andlougency Within the City of Baldwin Park? If yes, name of agency and position: lj� (0 EDUCATION: Circle Highest grade you completed: 1 2 3 4 6 6 7 8 9 10 11 High School Graduate? EMPLOYMENT INFORMATION I EXPERIENCE: tWro[pv ,I —io 1-4 Lf anj e-) . . ......... . C' REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? fc)r-�- 11 yes, Please list all offenses, date and place of offenso(s), and sentence/fine received: Date, ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, tills appftalfoti becomes a public record. I certify under penalty of perjury under the aws of the State of Californla that the foregoing Is true arr correct r ..... . ....... Residency verification: 0 Yes 0 No trate:_____ — ----- . ......... ..... . Residency verification', El Yes []No verification: El Yes , 0 No Date: -,t/ voter Registration Verification: M Yes El No Appointment date: Term expires: - - Name Commission Requested:—Llt, °f", "t'" W.EmENTOF —ALIFICAMORS: L_ Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please Include any additional information you feel will be beneficial to the Council In consideration of your appointment to t1ils conimission. Ld hd 7 0 1 -1� '1 1'tlj Cg o No i h o )II, Cate: -- , fu STatL1 e J1( C,G, E Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Q1,101WO&WO17 will be kept ori file for two (P.) years, During this HMO, should a vacancy occur in the corrunissiOn for which you have requested consideration ofiappointment, your applicallon will be included in the pool of applicants provided however, that you Submit current proof of residency at the thne of said lvcrultlnent® Failure to provide current proof of rosidency with each recruiti-neill will invalidate this application. iaiii Account Number Date Due PO BOX 4005 , ACWORTH, GA 30101--9006 - Change your address at Invalce Number vzw.com/changeaddress ...... KEYLINE 11►GunIII IIdlIII nlinul1111111111ui11 [Ili Ill JOANNA VALENZUELA BALDWIN PARK, CA 91706-2396 See Where You Use Data The Most We know It's Important to have tools to help monitor your usage. That's why we've created the new Data Utilization tool In My Verizon, Now you can easily view your data usage by category. Visit vzw,com/datautillzatlon. Quick Bill Summary Previous Balance (see back fordetafls) Payment - Thank Y , - — ou Balance Forward Due II ��... �mmediately Account Charges and Credits Includes Late Fee of $5,00 Monthly Charges ... Verizon Wireless' Surcharges and Other Charges & Credits Taes,Governmental Suroharges & Foos _ -........... ...---- -- Total Current Charges One by May 01, 2015 Total Amount Due Our records indicate your account Is past due. Please send payment now to avoid service disruption, Pay from Wireless C Pay on the Web Questions; Mar 07 - Apr 06 $5,00 $108.00 $2,31 $1.12 $116.43 $232.82 _._..---____-_. ...--_a.. _� ..........� �. _ VW �. Bill Date April 06, 2015 er oywireless f , Account Number t Invoice Number MastRccycre Total Amount Due Make check payable to Verizon Wireless.232.82 Please return this remit slip with payment, PO BOX 660108 DALLAS, TX 75266-0108 ElCheck here and fill out the back of this slip if your billing address has changed or you are adding or changing your email address, 3000100000011643000000232827 NOTICE: Bank account and routing numbers will be retained 10 enable future payments by phone or online. To opt out, call 1-866-544-0401, �RS AH .;'' CITY OF BALDWIN PARK APPLICATION FOR CITY COMMISSION tLl r ' p N� And RECEIVED A C,3I?�i" HIT'TO p0� STATEMENT OF QUALIFICATIONS APR615 APPLICATION IS FOR THE FOLLOWING COMMISSION: — ---i� �kx 0 PERS N arafo _ ffcrzffoaa is r qq O� ash cr�rr7rralaa/oft' _._ - v l tat in r A ao INFORMATION: rr�v r 4 Cgr l Itlif'AK Name, �k � .. Residence Address, _ .__ ...,., Length of time at this Address: E -mall addu°ess.,,. , _IT. `i 2"i - Home Phone No. Cell/Message Phone No. j-;)' ... . w Are you 18 years of age or older?._ Are you registered to vote In the City of Baldwin Park? If yes, name of agency and posiflon: .� .......... Do you currently serve as an elected or appointed offic al for any board and/or ar otic within the Cityof Baldwin Park? �.. W EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 012 High School Graduate? EMPLOYMENT INFORMATION / EXPERIENCE: REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Paris Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction Is not an automatic bar to appointment. Each case Is considered on Its Individual merits. HAVE YOU EVEN BEEN CONVICTED OF A FELONY OR MISDEMEAN611 OTHER THAN A MINOR TRAFFIC VIOLATION? ko If yes, Please list all offenses, date and place of offense(s), and sentence/fine received; C)_ Date Residency verification: ❑ Yes Residency verification: ❑ Yes verification: ❑ Yes A fCNO WL,EDGEMENT/CER71FI A ION: I understand that upon filing, tarts application becomes a public record. I certify under penalty of pa4ufy umier the laws of ilte Slate of Callfomia that the foregoing Is true and correct. S�Cil t6i re ❑ No Date: ❑ No Date: ❑ No Date: 1kff Voter Registration' Verification: E4 Yes ❑ No Appointment date: _ ._......a.,.___ Term expires: --- _ �_— .�_ Commission Regtfeste i 1,7\1 "1 use tilis space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. I bJ 9 R X<, -�Og Signature 11 )00 Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and ;statement of t ualificatlon will be kelt on rile for two () years. Durfrag this tinge, should a vacancy occur In the commission for which you have requested consideration of af)taotntment, your apiaiication will be included in tlae pool of applicants provided however, that you submit current proof of residency at the thno of saki recrultmenf, Fallure to pr wide current proof of rosidoncy with each recr +ltnaent will invalidate this application. ,, ... -- .....,..r. Go paperless at www.sce.com/ebillli . It's fast, easy and secure. q ,al SOUTHERN CALIFORNIA® R0, BOX 600 electricity EDISON k osminead, CA 917 7 1 w0001 An EDISON INTHRNATIONAL0 Company AV, ,f;OXorrl WOODS, KENNETH D Page 1 6f 6 VrD 71 I us 01��01 �6 a.�adttt _� 111 ` � IN 0 b .. .. r lallWlnl nr� Cls 09 ` it 7, p� ►tllle co �, X �e co Dale bill ptePaead:VO bXLl WIN PARK, CA 91706 RotaUng:outage Group NOW s Your account summary A096110f yowls I t G ill - ht�t1t w„ratru`t 1 2G "1 n tY�rIat W_. ` amount you oweby Apr 6 45 Compare the''eiectricity you are using For motor 'rdm Feb 12 15 to Mar 1615 Total electricity you used this month in kWh Your daily average electricity usage (kWh) 2 Years ago. 33.93 Last year: 32.06 42 28 14 0 $143.76 .$j43,76 0.00 _11_ 0 1L $114.23 This year: 26.91 Your next billing cycle will end on or about -Apr 15 '15. 661 13 114r 14r 14 '14 14l 14 14 0014 14 114 X15 '15' '15 ' No data available ornla Please return want payment topayIn person call 1.-800447-8908 for with your paymant ocatiomake ns, or you caour, check payable to n pay onlinooatlwv�rv�+.sola��r 001 Edlson. Tear here (14-574) Tear here If you rvarl[ io pay In p RECEIVED L CITY OF BALDWIN PARK �T COSY APR 2 9 2015 Ii I APPLICATION FOR CITY COMMISSION And Crit OF Omj)WIN PARK . w'0 STATEMENT OF QUALIFICATIONS CITY tAr y FOLLOWING COMMISSION:vJ til t•l C� APPLICATION IS FOR THE fie arafe a fit atforr , to cited for each ccrr,�rrrrPa 1otrf . �W _. ..... PERSONAL INFORMATION: Name c;' e -A e­�- Residence Address_ - , ,. _. . Length of time at this Address: rS` E' -mall address: Home Phone No. Cell/Message Phone Are you 18 years of age or older? • Are you registered to vote in the City of Baldwin Part? .-3v. '�".' Do you currently serve as an elected or appointed official for any, board and/or agency within the City of Baldwin Park? Aoa ­ If yes, name of agency and position: _.----��•�-�-• EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 6 9 10 11 12 High School Graduate?� G•E•p•?— -- EMPLOYMENT INFORMATION 1 EXPERIENCE: E• -rtM�t 2 -10112 - REFERENCES: f2 -REFERENCES: Please provide the names of two (@} persons, who are not City of Baldwin Paris Elected or Appointed Officials and who can comment on your capabilities and character. Dr i vv l d �- IMPORTANT: Read the following carefully and answer completely. A conviction Is not an automatic bar to appointment. Each case Is considered on Its Individual merits.,� HAVE YOU EVEN BEEN CONVICTED OF A FELONY' OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? if yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACK NOW LED G E M E NT/C E RTI F ICATION: 1 understand that upon filing, thus applloalion becomes a public record. I certify under penalty of perjury under the taws of the State of California that the foregoing is true and correct. r Date Signature to r]te Sal r hi .1nt . F CJt":,V ` Residency verification: ❑ Yes ❑ No Date:, H Voter Registration Verification: Cly Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date:..-.. ttesiderrov verification: ❑ Yes ❑ No Date ....._. Term expires: Name Commission Requested: MMIAMMIll Use this space to list your goals, and objectives and why you feel you should be appointed to the commission for which you are applying, Please Include any additional information you feel will be beneficial to the Council In consideration of your appointment to this commission. fM 15M k4a; 1-31 AS, 1"L -T -4S4 o Date: Signature Notice: Please be advised that you and your quallfications may be discussed by the City Council at an open meeting. I This Appl/Gation and Statement of Qualification will be kept on tile for two (2) years. During this finle, should a vacancy occur in the coinn'liss/on for, which you have requested consideration of appointment, y0lff application will be included In tile pool Of applicants provided however, that you submit 0110'ent proof of residency attire t[Me of said recruitment, Failure to provide cu1,(z)11t proof of residency with each recrultment will invalidate tills application. Copp at www.sce.com/obilling, it's fast, easy and secure. SOUTHERN CALIFORNIAP.O. COX 600 Your ele-ctrilcity bill ED I S' 0 N Posemoad, OA 9'1771.0001 An MSON INTFRNA7710PMA U' C-010PA11F WMI.Scelebm MACIEL, MARIO I Page 1 Of 6 For bllllng and service inquiries call 1-800-684-8123, 24 hrs a day, 7 days a week Date bill prepared: Mar 2015 Your account summary Amount of your lost Level Pay Plan (LPP) bill $368.00 Payment we received on Mar 06'15 - thank you -$184.00 4,1800 ive(j ofMejr 0' .5 - til ttk y $860.60 Bnalance fbnwnwd 1184,00 Your L P a . . . . . . . .......... . Total amount you owe by Apr 8 -15 $184.00 Compare the electricity y©u are using For meter 222010.288452 from Jan 23 115 to Feb 2415 Total electricity you used this month in kWh Your daily average electricity usage (kWh) 2 Years ago: 25.03 Last year: 17.81 This Year: 15.41 613 37 493 Feb Feb Mar Apr May Jun Jul Aug Sop Oct Nov Deo Jan r=ed '13 '14 '14 '14 14 '14 '14 '14 '14 '14 '14 '14 '15 '15 Customer account service account Rotating outage BALDWIN PARK, CA 91706 ' Group N001 LPP year to (1&je surnri7ary - Inonth #6 Beginning plan balance $238.99 Actual amount billed $860.60 reCoivod15 .... . .... 1 40.99 A "Ctu&l balance your Level Pay Plan amo,1171 is d(,je when you rocoive,, ypur hill, if your' account b000fnes P41st dU0, YOU [0,1Y no ioj7gef be cygij)lo to participate iil this prog(a(fl- Your next blillng cyclo will end on or about Apr 24 'IS. e -1 MARn 2015 7 Plea so (49 turn the payment stub below with oul,piymeni and maKoyour ch",k payable to Southern QuIlfQm1a E~dison- If you Viant to pay in peruan, call 1-116D.747-8908 for locations, or you can pay online at VAIMSCOMM. Tear here 14-574) Tear here - - - - - - - - - - - - - - - - - - - - Customer account kill pieflufj wate this number on your check. P. your 'EDISN C OClIeck pjyabto t9 southern 401fornia Edison. 3 -VffQ.Vj.VTFW -VA r10,VA 4 11 Con STMT 03202016 P4 CO2 -r0037 006266 01 AT 0,4030 0021 III III 1 1111111111111111111 111111111111 MACIEL.-MARIO BALDWIN PARK, CA 91706-5701 Amount due by Apr 8 'IS $184-00 Amount enclosed P.O. BOX 600 ROSEMEAD, CA 91771-0001 25 905 7933 U00ijankn 000000000000018400000018400 r,n nnnAripm-, nt www.sce.com/ebillina. it's fast. oetsv and secure. RK CITY OF BALDWIN PA MAR 20 2015 APPLICATION FOR CITYl And (,,LTY OF RALDWIN PARK STATEMENT OF QUALIFICATIONS t lrr ur t � i r t r 0 GC APPLICATION IS FOR THE FOLLOWING COMMISSION: —=� t, ,��� jp�? �� t.�� I v� A .: jiZgtlon is r^er t'e for eaeh goinmfsslcwn _ .. PERSONAL INFORMATION: Name °� ^� �:> {�, y..}�� .� � �. ....._..... _.. .... ..... �.....�. ......... Residence Address,P Length of time at this Address - —Li— E-mail address: �..�..��,............ - �--- Home Phone No. ���..._��- Cell/Message Phone No. Are you 18 years of age or older? Do you currently serve as an elected or appointed official If yes, name of agency and Iosltlon:T . EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 EMPLOYMENT INFORMATION 1 EXPERIENCE: Are you registered to vote in the City of Baldwin Park?,__„0...>.,,, _,.. fp any board and/or agency within the City of Baldwin Park? 9 10 11 12 High School Graduate? GED ? 1,11141) REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction Is not an automatic bar to appointment. Each case Is considered on Its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?k)E) If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: Date Residency verification: ❑ Yes Residency verification: ❑ Yes verification: ❑ Yes ACKNO WLF-D MENTICERTIFICATI'ON: I understand that upon filing, this pppitcation becomes a publlo record. I certify under pone of perjury under tf6 is s of 111e State of California that the foregoing is tnJean (Oct �1 f , Signature ❑ No Daae: ❑ No Date: ❑ No Date: Voter Registration Verification: a Yes ❑ No Appointment date: Tenn extjiress Name Commission Requested:, Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council In consideration of your appointment to this commission. p r Date: � w' _. Signature Notice: Please be advised that you and your quallflcatlons may be discussed by the City Council at an open meeting. This Appilcatlon and Statement of Qualification will be inept on file for two () yearn. Burling this tinge, should a vacancy occur in the commission fbr which you have requested consideration of appointment, your application will be Included In the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will Invalidate this application, CURRENT COPY OF A UTILITY SILL AND APPLICATION CITY COMMISSION A COPY OF YOUR And PHOTO -11) STATEMENT OF QUALIFICATIONS .�.. APPLICATION IS FOR THE FOLLOWING COMMISSION: Planning f;A awar^ate anplication is reaulred for each coninilaalap) PERSONAL INFORMATION: Shazia Marquez Residence of f��m� at this Address., ...... . —_ hazia rrtarqu ,� .lid . w t... _.w � . .- ,, 0� lall.COrrlw Length E-mail address:,,�� -�.— . Home Phone No.....626 , .... _ Cell/Message Phone Ido •626 i .,..� Are you 18 years of age or older? yes � � Are you registered to vote in the City of Baldwin Park?.– yes Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? ­ If yes, name of agency and position. No EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? I=V-. G.E.D,7;,, REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case Is considered on Its individual rneritsu HAVE YOU EVER SEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of The State of California that tl aforegoing Is true rid correct.. /1A it f A � a f p I L -f -9& Date S''natu 111 p41 i li 1,�Q J y✓Q L+ f 1 I ;', iQ Y yJ �, I.f�?&'��4�a1M1'bA �aMl ��'TM; Residency verification: ❑ Yes ❑ No Date: Residency verification: ❑ Yes ❑ No Date: Remirienev verifiratinn: n YPc n Nn bate: Voter Registration Verification: Appointment date :._._.__............... 'Perm exnirew Yes ❑ No Commission Requested-, ST61gMENT C UALtli 1CC A'T!QN Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additfonal Information you feel will be beneficial to the Council in consideration of your appointment to this commission. "rg &n'at ure Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be !rept on file for two (2) years. luring this fir o, should a vacancy occur In, the commission for which you have requested consideration of appointment, your application will be included In the pool of applicants provided however; that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will Invalidate this Shazia Marquez Planning Commission April 22, 2015 My name is Shazia Marquez, I am 25 years old and have lived my entire life in the city of Baldwin Park. I went to Re Anza during pre-school and then moved to Elwin Elementary school from kindergarten until third grade. After this, my parents placed me St John the Baptist School. I have seen the changes that have taken place In the city throughout my years here. There are two reasons that I would like to be appointed on the planning commission and one goal that I would like to accomplish. The two reasons that I would like to be appointed to the planning commission Include, one I would like to be more involved in my city, and two I would like to use my knowledge and skills to help with the growth of the city. If given the opportunity to serve on the planning commission, my goal is to help in the enhancement of our city. As mentioned, I would like to be more Involved in my city. I have lived here all my life and would like to give back to the community. Throughout my life I have been involved in community service organizations and events with other cities such as The Covina Sunrise Rotary, tutoring in the city of Los Angeles through the USC Good Neighbors Program, and Kiwanis in the city of Glendora. I believe that I due to my residency in this city I understand what the community wants and needs In terms of planning. The second reason that I should be appointed to the planning commission Is due to my expertise and commitment. I am an extremely organized and dedicated person. I have attained my Bachelor's degree in Business Administration with a concentration in Real Estate Finance and Communication and will be completing my Master's degree from the University of La Verne with concentrations in Leadership and Management, Marketing, and Human Resources in the month of August. At the age of 181 attained my Real Estate License and completed a real estate Internship with Marcus and Milllchap in 2009. Aside from my scholarly activities I have worked as a manager for more than three years and I am currently working as a Human Resources Representative. I have a full and complete background in terms of Business Administration. I have explored many different areas of business and would like to contribute my knowledge to the enhancement of the city of Baldwin Park. if elected to be on the planning commission, my goal will be to listen to all sides, our community and residents of Baldwin Park, our City Counsel, and Investors in order to be able to create a better city where people want to live, shop, and enjoy activities. I would like to be a part of creating and building a city where people have amazing memories, a place where people want to stay and say "that's my city'. l believe that the only way to do this is through being a part of the city, specifically a part of the planning commission. hope that you see my skills and assets as a benefit to the planning commission and to the city of Baldwin Park.""" 0 ATTACHMENT #2 RESOLUTION NO. 2015-070 BALDWIN PARK PLANNING COMMISSION RESOLUTION NO. 2015-070 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING INDIVIDUALS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 1, 2, 3, 4, AND 5. WHEREAS, the Planning Commission consists of five (5) members and members are appointed to a two-year term on a staggered basis; and WHEREAS, on February 5, 2015, the City Council opened the application process for all City Commissions; and WHEREAS, A Notice of Vacancies was posted at the following locations: City Hall, Julia McNeill Senior Center, Esther Snyder Community Center, Baldwin Park Library and Baldwin Park Arts & Recreation Center, as well as the City website. The City Clerk's Office accepted applications from the date of advertisement through April 30, 2015; and WHEREAS, the City Council desires to fill vacant Offices 1, 2, 3, 4, and 5, in anticipation of the expiring term of each office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.08, appointments to Office Number 1, 2, 3, 4 and 5 are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On May 21, 2014, City Council approved the appointment of five persons to fill the unexpired terms on the Baldwin Park Planning Commission and serve at the pleasure of City Council until his or her successor is appointed and qualified, unless a City Council order of removal otherwise provides, in accordance with Chapter 32.03.13 of the City's Municipal Code. Section 2. With the advertisement of the impending vacancies, applications were received and presented to the City Council for consideration to appoint to the Planning Commission Office Numbers 1, 2, 3, 4, and 5. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: OFFICE NUMBER COMMISSIONER TE.RM ENDING TE,RM ........... 1 June 30, 2017 .�..... m.... �... �_. 2 ...... ....... June 30, 2017 3 June 30, 2016 4 � June 30, 2016 .�. m ....�, 5 �.. .... ���.. Jun..... e 30, 2016 Resolution No. 2015-070 Page 2 Section 3. That the City Clerk shall certify to the adoption of this Resolution and forward a copy to this resolution to all appointees and to the Planning Commission Secretary. PASSED, APPROVED and ADOPTED this 1St day of July 2015. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2015-070 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK ATTACH ,NI" #3 BALDWIN PARK PERSONNEL COMMISSION APPLICATION SUMMARY AND APPLICATIONS BALDWIN PARK PERSONNEL COMMISSION Office 1 — Arturo Luna Term Expires June 30, 2016 Office 2 — Silvia Banuelos Term Expires June 30, 2016 Office 3 — Vacant Tenni expire JLine 3 2016 Tenn expires. (Ille-1, 201 6 Office 4 —Vacant ----------- Office 5 — Vacant 3(,) 2,016 APPLICATIONS RECEIVED: New Applicant - Joseph Scott DeJulia RECEIVED CURRENT COPY of CITY OF BALDWIN PARK MA A UTILITY 131t_I_ AND APPLICATION FOR CITY COMMISSION C17Y Or BALDWIN PAfW A COPY OF YOUR And CITY CLERKS DEPARIM N'T PHOTO ID STATEMENT OF QUALIFICATIONS APPLICATION : T T Commiss _. -ianI ISSION [�ersonnel .m.�� . f ra Jfp �on rS r�rlroc.0 N each COMMISSION: sr rt .,.,..wm.... _..._� m.. PERSONAL INFORMATION: Name Joseph Scott DeJuiia Residence Baldwin Park, CA. 91706 Length of time at this Address: 12 E-mail address: 1 U7ya`ho0.00m Home Phone No. 626-� _._.. _.. Cell/Message Phone No,626 Are you 18 years of age or older? ,..�._..- YOSm...m..4,....._ ....._..- Are you registered to vote in the City of Baldwin Park?- ...,, y u afl name of s an e and 'or appointed y _ f M_m r agency within the City of Baldwin Park? _ y Y f (� Do you currently serve as an elected or apgaoNNrtdl official for any boar and/or Circle Highest grade you completed: 1 2 3 a 5 6 7 8 9 10 11 12 High School Graduate? J-71 G,E,D ?',^^^ 9 Y p Rio Hondo / Whittier,CA EMPLOYMENT INFORMATION / EXPERIENCE: Inter -Con Security General AA Dispatch Officer Nov 4, 2013 N REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Brenda morales _ w_ .......... .. - Calvin Blakel6 IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? if yes, Please list all offenses, date and place of offense(s), and sentencelfine received: rA O t Date ACKNOWLEDGEMENTICERTIFICATION: I understand that upon filing, this application becornes a public record. I certify under penalty of perjury under the laws of the `Mate of California that the foregoing Is tray and soler@. MM Residency verification: ❑ Yes ❑ No Date. ------ Voter Registration Verification; Yes No Residency verification: El Yes El No Date: Appointment state:... y. _ _._... Residt,ncy verification: ❑ Yes ❑ No Date:, , -. Term e, )ires ,, m__ 13 Name Joseph Scott DeJulia commission Requested: Personnel Commission STALEN�NT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the conintisslorn for which you are applying, Please Include any additional information you feel will be I)eneficlal to the Council lig consideration of yoLw appointment to this commission. I would like to see myself appointed to grater responsibilities in the future with the City of Baldwin Park. Qualifications that I am able to offer the Personnel Commission team members are as followed. Ten years of Military Service, Office Managerial skills in Security, and Freight Forwarding. Accomplished Certifications in Criminal Justice and Microsoft Office Specialist /FEMA 1 OSHA /First Aid. Recipient of the 2014�Veterans � Award from State Senator Ed Hernandez. I also Volunteer with Organization around Baldwin Park and other nearby cities. I am dependable and enjoy accomplishing what needs to be done. This is what I can offer to the Personnel Commission if appointed. Date tA oxt� 1 Notice: Please be advised that you and your qualide'`ations may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this thno, should a vacancy occur in the comrrrlsslon for which you have requested consideration of appointment, your application will be Included in the pool of alaplicants provided howevet; (flat ° you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application. To moll In Auronrafre Paymenr M199 and dare below) ;-- By SION1ie aYaoav 1 s� Wly rW � W W Vaarr rovWo�w,�t rarld ,"qti�d etre tr�rrrs yeetr)un a for miB aCo bE9 payment tttewayt Account Number: Amount Due;. 031615 Moko check Iseymo to °erirorr u 00007627 01 AV 0,378 VC0316110031 XX JOSEPH I)EX fA h'111111!IIIN'hl'Ikllplul�I�11d'lll'll"1'141111"d'llul! I,#AY1MIN PARK CA 91706--332:1 VERIZON 11i11�1�Id1i1111111l�'11111'f111 i1111'11'll'�Ildll�i111hui111 po BX 920041 DALLAS Tx 5392-0041 01 1412 1127242467 04NOOD00000353 00000006200 00 Em WDRIVER d ` „,- �, IA EXP .jI)'! � IND NN LN DEJULIA FN JOSEPH SCOTT w BALDWIN PARK, GA 91706 DoB `n w p n I':�X 9 V HAIIi ;BRN IIG*I' 6",09" tN"GT '17011a DD 11w9r201261BUI M17. 4 RESOLUTION NO. 2015-071 BALDWIN PARK PERSONNEL COMMISSION RESOLUTION NO. 2015-071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING INDIVIDUALS TO THE PERSONNEL COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 1, 2, 3, 4 AND 5. WHEREAS, the Personnel Commission consists of five (5) members and members are appointed for a two-year term on a staggering basis; and WHEREAS, on February 5, 2015, the City Council open the application process for all City Commissions; and WHEREAS, A Notice of Vacancies was posted at the following locations: City Hall, Esther Snyder Senior Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's Office accepted applications from the date of advertisement through April 30, 2015; and WHEREAS, the City Council desires to fill the Offices 3, 4, and 5, in order to establish a quorum; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.08, appointments to Office Number 1, 2, 3, 4 and 5 are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On May 21, 2014, City Council approved appointment of two out of five persons to fill the unexpired terms on the Baldwin Park Personnel Commission and serve at the pleasure of City Council until his or her successor is appointed and qualified, unless a City Council order of removal otherwise provides, in accordance with Chapter 32.03.13 of the City's Municipal Code. Section 2. With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint to the Personnel Commission as members of Office Numbers 3, 4, and 5. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: Resolution No. 2015-071 Page 2 Section 3. That the City Clerk shall certify to the adoption of this Resolution and forward a copy to this resolution to all appointees and to the Personnel Commission Secretary. PASSED, APPROVED and ADOPTED this 1St day of July 2015. MANUEL LOZANO MAYOR ATTEST:. STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2015-071 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK ATTACHMENT #5 BALDWIN PARK PARKS AND COMMUNITY SERVICES COMMISSION APPLICATION SUMMARY AND APPLICATIONS BALDWIN PARK PARKS AND COMMUNITY SERVICES COMMISSION *All Student appointments are for a period of one year. Office 6-SVHS Tel•111 ex}afi-es,'.1tine_1) 20 M .. „ New Applicant - Luz E. Mercado — Sierra Vista High School New Applicant - Carla Castillo — Sierra Vista High School Office 7-BPHS °7 earl qn?irks juile 30,2016* .: New Applicant - Yareli Martinez — Baldwin Park High School New Applicant - Madeline Gutierrez — Baldwin Park High School Office 8-NPHS [Currently Vacant] .ield1)1. New Applicant - Dominique Rubio — North Park High School* (Application incomplete) New Applicant - Metzli Sanchez — North Park High School* (Application incomplete) *Applications were incomplete. Applicants were contacted, however, required supplemental documents were not submitted. Parks and Community Services will re -advertise the vacant position and bring the applications back to Council at a future meeting for consideration. CITY OF BALDWIN PARK RECEIVED RECREATION 1 COMMUNITY SERVICES STUDENT COMMISSION INFORMATION FORM MAR 23 2015 CITY OF BALDWIN PARK 1 CITY CLERKS DEPARTMENT Name of High chool PLEASk FKIN i_. _..._..... PERSONAL INFORMATION: �IO__......_._. _ [7o he completed by Student) Name t .m_ � ResidenceAddross.__. ��� ..✓ _._ .,_ Age:_.w......M _ ,_ Date of Birth: W.� w._ _ . Social Security # Home Phone No. _ Message Phone Nr,� ' �11 E-mail address:­­­--­­ Grade'. ddress Grade: Name of Parent(s) or F� Student lives with: [ ✓] Both Parents [ ] Mother [ ) Father [ ] Guardian Person to call In case of w, Phone No. f Date Appointment Date:W„ _­ Re -Appointment 'N::Is tc:. Comments; cc: [ ] Personnel Department Stairdent's ignature Iarent/Guar Sig tuluto [ ] Recreation Director [ ] Recreation Secretary LETTER OF R C +C "Il�tt~1' DATIO Student's Name of Schccsl�.. C �fmm.. tt./t"t �Cn, Graduating Class of Home Address Home Phone---(-" ! .� .... _.._. .. _ ._. mm.. .. _ ...._., Note to Principal: Please provide a written letter of recommendation for the above named student, Date:�,_m .— Principal's Signature "...�....,. __....�..�,_ March 20, 2015 ".Home of the Dons" 3 600 North Frazier Street - Baldwin Park, CA 91706 (626) 960-7741 • Fax(626)856-4050 To Whom It May Concern, Jackie White Principal Alma Canal Assistant Principal Eric Lopez Assistant Principal Claudia Salazar Interim Assistant Principal Doug Watt ASB Director It is a pleasure to write this letter of recommendation for Ms. Luz Mercado. Currently, Luz is the top I it" grade student at Sierra Vista High School. In addition to being a top scholar, Luz is highly involved in a variety of activities which indicate her leadership and organizational skills. She has been an officer in five clubs on campus, including our IDEAS club, which is dedicated to helping undocumented students obtain entrance to college and access to financial aid. Community involvement and assisting others have been consistent themes in Luz' academic career, She serves in the church as a catechist assistant, helps with local charities, volunteers as a tutor in the school math center, and even helps decorate floats for the Rose Parade. Luz has my most enthusiastic recommendation to be a Recreation/Community Services Student Commissioner for the City of Baldwin Park, Sincerely, .l ick e A. "hit$ Principal BALDWIN DARK UNIFIED SCHOOL DISTRICT Sill fro Vista High School lacomb tadtothe"llowthetallpeeple$dollhaveequalsewertopragretaeendfacilitieswlthoutlorerdtoopo,aotsr,Bread,neuoeatorethnicerlatahsnaleap,ties,religionatpander, CITY OF BALDWIN PARK RECREATION / COMMUNITY SERVICES STUDENT COMMISSION INFORMATION FORM D! Cne= DDIAIT PER NA(., INFO ATIG- N [To ITO bor;cahplr 1. Name rArr� LCA I I A• Name of High 86hool by Student) Residence Address_----------, .M Age: —a_ Date of Birth: Home Phone No,. 14) ..._, E-mail address: Grade: ......_y. 2 - Name of Parent(s) or Guardian Social Security --� Message Phone N'o.:--..w� - b Graduation Year., ��� Student lives with: [A Both Parents ( ] Mother [ ] Father [ ] Guardian 1 � r Person to call in cape of emer �*�'ioyi UL 1 "a------ ......--� Phone �nuar�lz�,2oi5 lw • Signature 1 .. ��l"' faro ittuardian Sictnat �r Appointment Date* .,... ............... Re -Appointment l:at:_ _._.... cc; [ J Personnel Department [ ] Recreation Director [ ] Recreation Secretary Student's Nam Name of Soho Home Addres,, Home Phone 1111111 VU# T Ih ... A Graduating Class of '2- 015' Note to Principal: Please provide a written letter of recommendation for the above named student. __O Date:—L-J, iMlal's Signature City Of Baldwin Park January 12, 2015 Dear Sir or Madam: "Ilorile of the Dons" 3600 North Frazier Street - BaldNvin Park, CA 91706 (626) 960-7741 - Fax (626) 856-4050 Jackie Wi►ite Principal Alma Canal Assistant Principal Erle Lopez Assistant Principal Esther G. Villegas Assistant Principal It's a great pleasure to write this letter of recommendation for Miss Carla Castillo as she pursues a position as Park Commissioner for the City of Baldwin Park. I have known Carla during her four years of high school,. and she is a great candidate for this position. Carla is an outstanding student who is involved in a great many activities, She is president of our IDEAS Club, which works to assist undocumented students to go to college, She has organized, coordinated and implemented workshops and fundraisers for this club as well as the Philosophy Club, the Speech and Debate Club, and the Spanish Club. Carla is an Honor Roll student who does not let her busy schedule interfere with her studies, and she is highly respected by her teachers. She is fluent in English and Spanish, which makes her an asset to any community position in our city. She is kind, personable and trustworthy. Community involvement is not new to Carla. In addition to being a true community servant in her school, Carla has worked with younger students at the East Valley Boys' and Girls' Club in their after-school program and has volunteered at the Baldwin Park Teen Center. Carla is familiar with the parks of Baldwin Park and knows her community well. Miss Carla Castillo has my most enthusiastic endorsement for a Parks and Recreation Commissioner. Please contact me if you need further information. Respectfully, IJA,. "J< ckie A. White BALDWIN PARK UNIFIED SCHOOL DISTRICT aria Ylrla x1gh School Ie cohnnitled to thi pollcythat e1I people -$all have too aft ooate to grigroma'and facllltlaawlthaut ragordte ago. color. craad, aWon aI or ethnlo od4ln,handleio,raca, to] lalon or good or. RECEIVED CITY OF BALDWIN PARK MAR 12 2015 RECREATION / COMMUNITY SERVICES STUDENT COMMISSION INFORMATION FORM CITY IN PAR CLERKS DEPARTMENT ="03A! "1',,',',,"",', ,+11 11 ? 10�71=11 14111,104 i ?ERSONA1.1141' T LTO be compided by Studer Residenoe,i6�Irt . . Paye' late of Birth: Social Secdrity#_ W Home Phone He wsswe Phone ;_ ( Ea»gi{yyN44 "rartuaftorb n , Name ofParwKs)orGuardtan)s),,—_ ' student fives whh: [)A Both Parents [ ]MOW . [ ] Father [ ;Guardian Pesui mo cats to case of Phone tic, ase _..,_ _ Stip t""��Siatrurre , a. Pain ori ; t7 rh Appointment mate: Pi:wratrnent remonnelbcpadment [ Iftomation DhCdDr [ . ]Reemallon Secretary t3aldwIn Nark, C.A Y I /uo Phone: (626) 960-5431 Fax (626) 856-4069 www,bpbrayes.net February 13, 2013 City of Baldwin Park 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 Dear City Council Members: VHolly Farrell, ASB Director It is with enthusiasm to submit this letter of reference for Ms. Yareli Martinez who is applying for the position of Sttl(lont Commissioner with the City of Ilaldwvin Park. Presently, Yareli is in herjvinior year at Baldwin Park I-1 igh School, I have had the pleasure of knowing, Yareli for the last 3 years in my role as principal at Baldwin Park High School. It is my pleasure to share with you the accomplishments of Ms. Yareli Martinez. Yareli is a high performing student who maintains a rigorous academic schedule. She is an active participant in numerous school clubs and organizations and also gives time to her community. On an academic level, Yareli maintains a 4.3 cumulative GPA. She is enrolled mostly in advanced placement courses. Yareli is a member in various clubs and organizations: AVID Club, California Scholarship Federation (CSF), National Donor Society, Cafd Culture Club, she is the editor of the Key Club Bulletin, and is the current Key Club "Treasurer. Further, Yareli actively volunteers at her church, Morgan Park, and at the Baldwin Park Teen Center. She was the MAPS College Fair organizer, and volunteers as a math tutor at Baldwin Park High School. Furthermore, Yareli is bilingual in English and Spanish, a quality that is beneficial for our community. Notably, Yareli is the recipient of several awards. She was the recipient of the Brave Distinguished Scholar Award in 2012, 2013, and 2014. In addition, she Nvas awarded the AVID Excellence Award in 2014, and was ranked in the top five of her class in the 2014. It is my pleasure to recommend Ms. Yareli Martinez, for you consideration as a viable candidate for the position of Student Commissioner for the City of Baldwin Park. Yareli is personable, intelligent, and a responsible young lady with excellent leadership qualities. If chosen, she will undoubtedly serve the community with pride. (626) 960-5431 ext. 3105 (626) 705-7288 (work cell) ri MAR 12 2015 CITY OF BALDWIN PARK CITY OF BALDWIN PARK RECREATION / COMMUNITY SERVICES CrrY CLERKS DEPARTMENT STUDENT COMMISSION INFORMATION FORM &' rpt n Fark A Name of High chool n� cwc�c nog&iT �.... .... ...... PERSONAL INFORMATION: [To be completed by Student} Nana_ " � "f �. ...._....�. ........ ...._m .. Residence Address�_...__ _max Ager_- Date of Birth: • ,..+ �W_ .Social Security# Home Phone No." �v_ __ _ .Message Phone No,.a_._.... E-mail address:_ GO1M........ �._ _..__ .................... Grade: . .. .... Graduation Yoar; n _.,.,�. _ .... �1�...._..�� _._.._�_�.............._�. Name of Parent(s) or Guardian(s).—y AYUA_ .g�.01 >rV Ir"°a° �. :........... . Student lives with: [ ./1 Both Parents [ ] Mother Person to call in case of ernergency:, Ak, aLv ).._' Phone No,: �tD Date Appointment tate: Re -Appointment Date:___ fi"`on�rr�enls: cc: [ ] Personnel Department [ ] Father [ ] Guardian Student's Signature I'arenWrxtlan Signature �.�......�_w....� [ ] Recreation Director [ ] Recreation Secretary t. Namej ? �� __�� Commission Requested:. S' LI�I_t'� N t P (U t pIC '1`tC�t�1a: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please Include any additional Information you feel will be beneficial to the Council in consideration of your appointment to this commission. m � , srvNiol:j..ff�tn°. Vil Da 09 / I Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. l""ds Application and : tat'enlent ofQualification will be Dept on file for two (2) yenr& Durlrtq INS tkno, shoctic°l vacancy occur in the commission for which you have requested consideration of appointMent, ycaur applicrmtl n will be included in the pool of applicants provlded however; that you submit current proof of residency at the III -no of said recruitment. Failure to provide current proof of residency with ouch recruitment will invalidate this application. 3900 North Puente Avenue Anthony M. 1ppolito, Principal Baldwin Park, CA 91706 Jose Cuevas, Assistant Principal Phone: (626) 960-5431 Gayle Morganstern, Assistant Principal Faxt (626) 856-4069 Fred Swift, Assistant Principal www.bpbraves.net Holly Farrell, ASB Director March 12, 2015 City of Baldwin Park 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 Dear City Council Members: It is with enthusiasm to submit this letter of reference for Ms. Madeline Gutierrez who is applying for the position of Student Commissioner with tile City of Baldwin Pal°k. Presently, Madeline is in hetjonior year at Baldwin Park Vigil School.1 have had the pleasure of knowing Madeline for the last 3 years in irJy role as Principalat Baldwin Park High School, Itis nay pleasure to share with you the accomplishments of Ms. Madeline Gutierrez. Madeline is a high performing student who maintains a rigorous academic schedule. She is all active participatlt in ttumerous school chubs and organizations and also gives timc to tier community. On an academic level, Madclfiie maintains a 3.97 cumulative CEPA. She is enrolled in several college prep courses. Madeline is it member in various clubs and organizations, ".T.D Club, Key Club, Adelante Club, and she is a mcmber of tileiluppocrates Circle. Further, 'Madeline's volunteer experience includes: Rose Float decorating, Box for Troops, Run or Dye, care packaging, Clidstmas giftwrapping, and voltinteors, in the community Food Drive. Ftlrthermore, Madcline is bilingual in English and Spanish, a quality that is beneficial for our coinintmity. Notably, Madelineis the recipient of several awards. She was the recipient of the distinguished Principal's Award, Achievement Award, aild Brave Scholar Award. It is nay pleasure to recommeJid Ms. Madeline Gutierrez, for your consideration as a viable candidate for the position of Student Conimissioncr° for the City of Baldwin Park. Madeline is personable, intelligent, and a responsible young Iady with excellent leadership dualities. If chosen, she will undoubtedly serve the community with pride. (626) 960-5431 ext. 3105 (626) 705-7288 (work cell) 1 BOARD OF EDUCATION Teresa L. Vargas, President Christina Lucero, Clerk/Vice President • Carlos Lopez, Member • Blanca Estela Rubio, Member 0 Jack B. Dr. Paul Sevlliono, Superintendent of Schools PLEASE ATT CH,, CITY OF BALDWIN PARK CURRENT COPY t APPLICATION FORCITY COMMISSION A UTILITY" 131'Ll ANO.:e. A COPY OF "YOUt And POTOI STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION:. se r , a dfc �lqt) !s �q ggqlre formeach conlinissTorr _�.,_ ..w...... __� _._... _...—� _.. _ PERSONAL INFORMATION: Nam Resin Long Home Phone No. W tl)-" . --— rr _.�..�,, Cell/Message Phone No. __....;.w ,. u........ . Are you 18 years of age or older? ^1y d Are you registered to'vote in the City of Baldwin Park?,_, y y appointed official f r any board and/or agency within the City of Baldwin Park? Do you current/ serve as an elected or a a �o . if yes, name of agency and post o n �µ..._�,,�_..._ EDUCATION* t `� Circle Highest grade you completed: 1 2 3 4 6 6 7 8 9 10 11 J � 12 High School Graduate?f G.E.D.7 1 V W EMPLOYMENT INFORMATION I EXPERIENCE: �J f � ........� µ ... iq eM�' REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials 9 , I q C).— can comment on your capabilities and character. .......Addrass PhgneNo, � .. _��W W ..o r IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its Individual merits. {�� HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?1 " If yes, Please list all offenses, date and place of offense(s), and sentence/flne received: Date ACKNOWLEDGEMENTICERVFICATION: I understand that upon nling, this applicallotr becomes a public record. I certify under penalty of penury under the iavrs ttt 'tato of California that the foregoing Is true and correct. ignature _ Residency verification: ❑ Yes ❑ No Date: .. .......... 11 W.,.._.. Voter Registration Verification: F-1Ycs ❑ No Residency verification: ElYes [INo Date:-- .__._........... ,_ Appointment date: - Residenev verification: 0 Yes ❑ No Date: __. ___� Terni cxpires . ., r w t" r /a.f ht'arne YMJ� t � � ._ ommisslon equested: ,gTAT�-L ENT OF -QUALIFICATIONS: Use this space to list your'goals and otajractives and why you feel you should be ala olnted to the coir misslon for which you are applying, Blease Include -any additional Information yoki feel will be I'aeneflclal to the Council in consideration of,your aalalaointment to this commission. M Date, Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. `i liis Application and a laterrror,lt of Qualification will be kept on file for two () years. ollring this tinjo, should a vacancy occur 117 the commission for which you have requested consideration of appolnlnient, your appllcatlon will be Included" in the pmol of applicants provided however, that you submit current proof of residency at the Ohio of said recruitment, failure to provide cure rnt proof of residoncy with each rr cruitrnent will Invalidate this application. IWFIED 77r!"777777,77 40 CITY OF BALDWIN PARK. A°AN'd APPLICATION FOR CITY COMMISSION"7 And At,oi! ni PARtc. STATEMENT OF QUALIFICATIONS �li_APPLICfl .......� ASOR THE OWN COMMISSION: fa cacT' ...tO2.., PERSONAL, INFORMATION: y"� 11 Nanto;�_GIf I�F_ t { Residence Address—,. ..� ._ Length of time at this Address: E-mail address: „m .. _.'"_a1.. - i - Home Phone No. V2� ..... Coll/Message Phone'No. Are you 18 years of age or older? , �� Are you registered to vote In the City of Baldwin Park? Do you currently serve as an elected or appointed of iclal for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position:_. m.. .....W... — ...... �......_. EDUCATION: 1 Circle Highest rade you completed: 1 2 3 4 5 6 7 8 9 ,1 g g y p 11 12 High School Graduate? EMPLOYMENT INFORMATION / EXPERIENCE: REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, ..........._.T.. gaIdAIH 0tv III�Jvljoloo 1 .__ L__ IMPORTANT: Read the following carefully and answer completely, A conviction Is not an automatic bar to appointment. Each case is considerer/ on Its individual merits, y� HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? I 1 If yes, Please list all offenses, date and place of offense(s), and sentence/flne received: o7ate ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing Is true and correct. Signature Residency verification: ❑ No Date: _ _______ Voter Registration Verification: El Yes El No El No Date:_ �__ Appointment date: ❑ No Date: Term ex: ar ❑ Yes Residency verification: El Yes Residency verification: ❑ Yes Name Date MU h Z Commission Requested, d T _. d M n E STATEMENT C_QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional Information you feel will be beneficial to the Council in consideration of your appointment to this commission. '1 oil imconey 1S 1-0 _V r p i' r eye n F, t) o u rh . L , o u l dbe hl o e e' e h t rn ex rV1 1.2 L(-.ftr h1o}1 school OsWC61 ctJ bPCamin e GIINI 161 ) I 1l FMVW 1(e0 M fl,6 OUB G1 H.. am hi 11. FUIC'111 M in�alvedAnd (A 61-1 Chin fil[O1[N Suw i- (ommissione inved bcrose f love helvin .ollie S Cd heckuse C. , q 61 rime nes m .Fee I _L S hood en .....(jGm 'r"1 >< erIW Mice. _�A ��n ). , Jm CALM 100K111 Ft IV1Oro to -NI 1~1n Form) (0l'nM' 111y jnY- P --'O Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statomorrt of Qualification will be rept on file for two () years, Pouring this tr""nye, should a vacancy oco.rr in the commission for which you have requested consideratlon of appointmont, your application will be hicluded In the pool of applicants provided however; that you submit current proof of residency of the time of said re,cruilment. f=ailure to provide currelit proof of residency wilh each recruffiraent will invalidates this application. i imii iiui iiui iiiii ilii ilii ATTACHMENT #6 RESOLUTION NO. 2015-072 BALDWIN PARK PARKS AND COMMUNITY SERVICES COMMISSION RESOLUTION NO. 2015-072 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING INDIVIDUALS TO THE RECREATION & COMMUNITY SERVICES COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 1, 2, 3, 4, 5, 6,7AND 8. WHEREAS, the Recreation & Community Services Commission consists of eight (8) members and Office Numbers 1 through 5 are appointed for a two-year term and members of Office Number 6 through 8 (Student Commissioners) are appointed for a one-year period; and WHEREAS, on February 5, 2015, the City Council open the application process for all City Commissions; and WHEREAS, A Notice of Vacancies was posted at the following locations: City Hall, Esther Snyder Senior Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's Office accepted applications from the date of advertisement through April 30, 2015; and WHEREAS, the City Council desires to fill the Offices 6, 7, and 8, in anticipation of the expiring term of each office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.08, appointments to Office Number 6, 7 and 8 are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On May 21, 2014, City Council approved Resolution No. 2014-015, which appointed persons to the Recreation & Community Services Commission Office Numbers 1, 2, 3, 4 and 5, with terms expiring on June 30, 2016. The three remaining offices, Numbers 6, 7 and 8, held by students from Sierra Vista High School, Baldwin Park High School Student, and North Park High School, would serve the remainder of the respective term, at the pleasure of City Council until his or her successor is appointed and qualified, unless a City Council order of removal otherwise provides, in accordance with Chapter 32.03.13 of the City's Municipal Code. Section 2. With the advertisement of the impending and existing vacancies, applications were received and presented to the City Council for consideration to appoint to the Recreation & Community Services Commission as members of Office Numbers 6, 7, and 8. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: Resolution No. 2015-072 Page 2 OFFICENUMBER COMMISSIONER TERM ENDING �.. .. _v .. Joann Watkins (incumbent) 2016ncumbent) June 30, w 2 Juan Rios (incumbent) June 30, 2016 .... . 3 . ,,,,......�.�.......� �........ Arecelia Avila incumbents ( June 30,201 6 4 Ana Lu an incumbent ' (incumbent) June 30, ...0 2016 � 5 �..... Leslie Brito (incumbent June 30, 2016 _ ... ............. �,_.. 6 ._ _ ,. June 30, 2016 Sierra Vista H. S. Student 7 June 30 2016nnm Baldwin Park H. S. Student $ .. -- June 30, 2016 North Park H. S. Student Section 3. That the City Clerk shall certify to the adoption of this Resolution and forward a copy to this resolution to all appointees and to the Personnel Commission Secretary. PASSED, APPROVED and ADOPTED this 1St day of July 2015. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss.. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2015-072 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK REVISED STAFF REPORT ITEM NO. SA -1 STAFF REPORT�� TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer Terry Shea, Interim Finance Director k `�` DATE: July 1, 2015 g SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 201.5/2016 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY SUMMARY The Mayon and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Successor Agency, the Housing Authority and the Financing Authority where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2015/2016 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT TOTAL BUDGET $79,730,355 General Fund Expense $26,332,832 General Fund Revenue $26,421,395 General Fund Surplus $ 88,563 Other Funds Internal Service Funds $ 4,918,375. Special Revenue Funds $21,517,810. Financing Authority $ 3,355,763. Housing Authority $ 5,548,128. Successor Agency $18,057,446. RECOMMENDATION That the Mayor and City Council approve the Fiscal Year 2015/2016 Budget for the City, by Resolution No. 2015-078, for the Housing Authority by Resolution No. 2015005, for the Finance Authority by Resolution No. FA 2015-003, and the Successor Agency by Resolution No.SA 2015-005. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive and Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The Mayor and Members of the City Council held a Public Hearing and initial study session on June 23, 2015. During this session, staff was asked to respond to various questions, including providing additional information and proposing alternatives. At the meeting of June 23, the Mayor and City Council gave staff final directions as to the changes to be made to the original proposed budget. Those changes have been incorporated into the attached documents. The theme for this next budget year is "Moving Forward ....." The objective of the budgets presented, respectively, is to continue replacing key outdated equipment and vehicles, restoring service levels and reviving the spirit of the staff and community. July 1, 2015 Fiscal Year 2015/2016 Budget Page 2 The City-wide total proposed budget for Fiscal Year 2015-16 is $79,730,355. The City's General Fund budget is proposed to be $26,332,832. This is an increase of $1,309,063 or 5% over last year's budget for the General Fund. It provides for increases in service levels including restoring the State of the City Address, Celebrate Baldwin Park Parade, and improvements in infrastructure. The proposed budget has a projected surplus of $88,563 and a projected ending General Fund Balance of $7.55 million. The proposed budget allows for the replacement of four police patrol vehicles, six public works vehicles, one planning vehicle, updated computer servers, and financial software which will significantly increase efficiency. In accordance with Council direction at the June 23 meeting, the "Celebrate Baldwin Park" parade will be reinstated and partial funding will be appropriated for the State of the City Address. Supplemental funds may be sought through local sponsorships to provide complete funding for both events. This budget also provides for COLA increases and benefits as for the CEA and SEIU groups, and future budget adjustments will be made as terms with other employee groups are approved. Public safety continues to be the priority for the Mayor and City Council. This budget will provide funding for a total of 72 sworn positions for full year by adding two new Police Officer positions, up from 70 positions last year and restores the Police Reserve and Cadet programs. Because of the previous economic downturn, there were many positions eliminated several years ago. The duties and responsibilities of those positions were picked up by current staff or the work hours of part-time employees were increased. This budget includes restoring finance staffing levels by adding one full-time Accountant, updating the Assistant Accounting Manager to Accounting Manager, hiring a second Public Work Supervisor as previously approved by Council, modifying six pant -time Code Enforcement Officers to three full-time positions, and converting a part-time position to a full-time position in Information Technology. This should result in better service over the long term, providing for more continuity, less employee turn -aver, more productivity and better service to the community. While there has been a definite growth in the economy, some related economic revenue sources remain behind and the recovery of the economy is still sow and fragile. The City needs to continue to take a balanced and conservative approach to spending and the managing of these expenditures. Staff will continue to monitor expenditures and appropriations closely and will keep the Mayor and City Council appraised of any changes that will impact revenues and the budget. In addition, staff will continue to bring to the City Council various revenue options for them to discuss and consider at a later date. The adoption of these four Resolutions will allow the City to continue operations and to provide the necessary services to the community for the next fiscal year. ALTERNATIVES In the event the budget is not adopted by July 1, 2015, staff is recommending that the City Council approve Continuing Appropriation Resolutions Nos. 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new programs, including new capital improvement expenditures, until such time as a new budget is adopted by the City Council. ATTACHMENTS 1. Budget Resolution Nos. 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005 2. Continuing Appropriation Resolution Nos. 2015-079; HA 2015-006; FA 2015-004; and SA 2015-006 ATTACHMENT41 RESOLUTION NO. 2015-078 - CITY BUDGET RESOLUTION NO. HA 2015-005 - HOUSING AUTHORITY BUDGET RESOLUTION NO. FA 2015-003 - FINANCE AUTHORITY BUDGET RESOLUTION NO. SA 2015-005 - SUCCESSIVE AGENCY BUDGET RESOLUTION NO. 2015-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Chief Executive Officer and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Resolution No. 2015-078 Page 2 (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July, 2015. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on July 1st, 2015, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-005 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. HA 2015-005 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-003 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Financing Authority Executive Director and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. FA 2015-003 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2015-005 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Agency Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. SA 2015-005 Page 2 must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That the Secretary shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA SECRETARY ATTACHMENT #2 RESOLUTION NO. 2015-079 - CITY TEMPORARY BUDGET RESOLUTION NO. HA 2015-006 - HOUSING AUTHORITY TEMPORARY BUDGET RESOLUTION NO. FA 2015-004 - FINANCE AUTHORITY TEMPORARY BUDGET RESOLUTION NO. SA 2015-006 - SUCCESSIVE AGENCY TEMPORARY BUDGET RESOLUTION NO. 2015-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4., The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK Resolution No. 2015-079 Page 2 I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-006 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1St day of July, 2015, Manuel Lozano, Chair Resolution No. HA 2015-006 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS, CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-004 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Park as follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Chair Resolution No. FA 2015-004 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS, CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2015-006 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Successor Agency of the City of Baldwin Park as follows: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget.. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating, its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Chair Resolution No. SA 2015-006 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS; NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK LO TO: U r iel FROM: h� 9IEL DATE: ITEM NO. S 1 _ 2 The Honorable Mayor and Members of the City Council Maria Contreras, City Treasurer a., Terry Shea, Interim Director of F hiancJ July 1, 2015 APPROVAL OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/16 The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2015/16. There are no changes in authorized investments or portfolio make-up from the previous investment policy. FISCAL IMPACT None That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2015-2016. None. Current State Law mandates the City Council to review and adopt a Statement of Investment Policy annually. LEGAL REVIEW None Required Statement of Investment Policy Staff Report Page 2 BACKGROUND The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the current prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of Investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy CITY OF BALDWIN PARK STATEMENT OF INVESTMENT POLICY FISCAL YEAR 2015/16 A. PURPOSE The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State of California. B. SCOPE 1. The Investment Policy applies to all financial assets of the City as included in the Comprehensive Annual Financial Report. 2. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund b. Housing Authority c. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds C. DELEGATION OF AUTHORITY The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City's Department of Finance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. D. OBJECTIVES The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. Page 1 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. LIQUIDITY_ This refers to the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. E. ETHICS AND CONFLICTS OF INTEREST Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy -and -hold strategy rather than seek optional returns through such techniques as swaps. The buy -and -hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max Investment Allowable Allowable Percentage _ Maturity M.qj rity • US Treasury Obligations Unlimited 365 days N/A (Bills, Notes and Bonds) • U.S. Agency Securities and Instrumentalities Unlimited 365 days N/A of Government Sponsored Corporations • Negotiable Certificates of Deposits (CDs) issued by 30% 365 days N/A A chartered bank or federal savings and loan • Time Deposits — Collateralized Unlimited 365 days $500,000 • Time Deposits — Uncollateralized Unlimited 365 days $100,000 • Bankers Acceptance 40% 180 days 30% • Repurchase Agreements Unlimited 180 days N/A • Commercial Paper rated A-1 by Standard and 30% 180 days 10% Poor's Corporation or P-1 by Moody's Investors Services Inc. • State of California Local Agency Investment Fund Unlimited N/A $40,000,000 (LAI F) 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying a repurchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. Page 3 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 H. SAFEKEEPING AND COLLATERALIZATION Securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery -versus -payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. I. REPORTING REQUIREMENTS The City Council will be provided a monthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, PAR values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank statements. J. INVESTMENT POLICY The City Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. K. QUALIFIED BROKER/DEALERS The City shall only conduct investment transactions with banks, savings and loans or with licensed broker/dealers. L. INVESTMENT EARNINGS Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio. Page 4 NOTICE AND CALL OF A SPECIAL, TIN OF THE FINANCE T O I Y TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, JULY 1, 2015 at 7:00 PM. at City Hall — City Council Chambers, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: June 25, 2015 _m. w Manuel Lozano Mayor AFFIDAVIT OF POSTING 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that 1 caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on June 25, 2015. rof Alejandra Avila City Clerk Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) AGENDA SPECIAL MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 w ., Manuel Lozano Cruz Baca Monica Garcia Ricardo Pacheco Susan Rubio Chair - Vice Chair - Board Member - Board Member - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERSDURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Finance Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de di igirse a la Agencia, podra hacerlo durante el perlodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. CALL TO ORDER ROLL CALL FINANCE AUTHORITY SPECIAL MEETING — 7:00 PM Board Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice Chair Cruz Baca and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS /S THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DES/GNADO PARA D/R/GIRSE AL COMIS/ON No se podra tomar acci6n en alg(in asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. /Codigo de Gobierno §54954.21 CONSENT CALENDAR 1. ADOPTION OF THE BUDGET FOR FISCAL YEAR 2015/2016 FOR THE CITY OF BALDWIN PARK, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY That the Mayor and City Council approve the Fiscal Year 2015-2016 Budget for the City, by approving Resolutions for the City, Housing Authority, Finance Authority and the Successor Agency; or that the Mayor and City Council approve Resolutions authorizing a continuing appropriation for the temporary use of the 2014-15 budget for fiscal year 2015-16, pending final approval of the 2015-16 budget. 2. APPROVE OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/2016 Staff recommends that Council receive and file the Statement of Investment Policy for Fiscal Year 2015/2016. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 25th day of June, 2f?f 5, Alejandra Avila Secretary PLEASE NOTE Copies of staff reports and supporting docurrreritation pertaining to each item on this agenda are available for public viewing and inspection at City Holl, 21' Floor Lobby Area or at the Los Angeles County Public Library in Phe Cray of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at krusse r ppldwin.aadi corn. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) REVISED STAFF REPORT ITEM NO. I STAFF REPORT�� TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer Terry Shea, Interim Finance Director k `�` DATE: July 1, 2015 g SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 201.5/2016 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY SUMMARY The Mayon and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Successor Agency, the Housing Authority and the Financing Authority where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2015/2016 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT TOTAL BUDGET $79,730,355 General Fund Expense $26,332,832 General Fund Revenue $26,421,395 General Fund Surplus $ 88,563 Other Funds Internal Service Funds $ 4,918,375. Special Revenue Funds $21,517,810. Financing Authority $ 3,355,763. Housing Authority $ 5,548,128. Successor Agency $18,057,446. RECOMMENDATION That the Mayor and City Council approve the Fiscal Year 2015/2016 Budget for the City, by Resolution No. 2015-078, for the Housing Authority by Resolution No. 2015005, for the Finance Authority by Resolution No. FA 2015-003, and the Successor Agency by Resolution No.SA 2015-005. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive and Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The Mayor and Members of the City Council held a Public Hearing and initial study session on June 23, 2015. During this session, staff was asked to respond to various questions, including providing additional information and proposing alternatives. At the meeting of June 23, the Mayor and City Council gave staff final directions as to the changes to be made to the original proposed budget. Those changes have been incorporated into the attached documents. The theme for this next budget year is "Moving Forward ....." The objective of the budgets presented, respectively, is to continue replacing key outdated equipment and vehicles, restoring service levels and reviving the spirit of the staff and community. July 1, 2015 Fiscal Year 2015/2016 Budget Page 2 The City-wide total proposed budget for Fiscal Year 2015-16 is $79,730,355. The City's General Fund budget is proposed to be $26,332,832. This is an increase of $1,309,063 or 5% over last year's budget for the General Fund. It provides for increases in service levels including restoring the State of the City Address, Celebrate Baldwin Park Parade, and improvements in infrastructure. The proposed budget has a projected surplus of $88,563 and a projected ending General Fund Balance of $7.55 million. The proposed budget allows for the replacement of four police patrol vehicles, six public works vehicles, one planning vehicle, updated computer servers, and financial software which will significantly increase efficiency. In accordance with Council direction at the June 23 meeting, the "Celebrate Baldwin Park" parade will be reinstated and partial funding will be appropriated for the State of the City Address. Supplemental funds may be sought through local sponsorships to provide complete funding for both events. This budget also provides for COLA increases and benefits as for the CEA and SEIU groups, and future budget adjustments will be made as terms with other employee groups are approved. Public safety continues to be the priority for the Mayor and City Council. This budget will provide funding for a total of 72 sworn positions for full year by adding two new Police Officer positions, up from 70 positions last year and restores the Police Reserve and Cadet programs. Because of the previous economic downturn, there were many positions eliminated several years ago. The duties and responsibilities of those positions were picked up by current staff or the work hours of part-time employees were increased. This budget includes restoring finance staffing levels by adding one full-time Accountant, updating the Assistant Accounting Manager to Accounting Manager, hiring a second Public Work Supervisor as previously approved by Council, modifying six pant -time Code Enforcement Officers to three full-time positions, and converting a part-time position to a full-time position in Information Technology. This should result in better service over the long term, providing for more continuity, less employee turn -aver, more productivity and better service to the community. While there has been a definite growth in the economy, some related economic revenue sources remain behind and the recovery of the economy is still sow and fragile. The City needs to continue to take a balanced and conservative approach to spending and the managing of these expenditures. Staff will continue to monitor expenditures and appropriations closely and will keep the Mayor and City Council appraised of any changes that will impact revenues and the budget. In addition, staff will continue to bring to the City Council various revenue options for them to discuss and consider at a later date. The adoption of these four Resolutions will allow the City to continue operations and to provide the necessary services to the community for the next fiscal year. ALTERNATIVES In the event the budget is not adopted by July 1, 2015, staff is recommending that the City Council approve Continuing Appropriation Resolutions Nos. 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new programs, including new capital improvement expenditures, until such time as a new budget is adopted by the City Council. ATTACHMENTS 1. Budget Resolution Nos. 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005 2. Continuing Appropriation Resolution Nos. 2015-079; HA 2015-006; FA 2015-004; and SA 2015-006 RESOLUTION NO. 2015-078 - CITY BUDGET RESOLUTION NO. HA 2015-005 - HOUSING AUTHORITY BUDGET RESOLUTION NO. FA 2015-003 - FINANCE AUTHORITY BUDGET RESOLUTION NO. SA 2015-005 - SUCCESSIVE AGENCY BUDGET RESOLUTION NO. 2015-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Chief Executive Officer and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Resolution No. 2015-078 Page 2 (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July, 2015. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on July 1st, 2015, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-005 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. HA 2015-005 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-003 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Financing Authority Executive Director and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. FA 2015-003 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2015-005 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Agency Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. SA 2015-005 Page 2 must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That the Secretary shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1 st day of July 2015. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA SECRETARY ATTACHMENT #2 RESOLUTION NO. 2015-079 - CITY TEMPORARY BUDGET RESOLUTION NO. HA 2015-006 - HOUSING AUTHORITY TEMPORARY BUDGET RESOLUTION NO. FA 2015-004 - FINANCE AUTHORITY TEMPORARY BUDGET RESOLUTION NO. SA 2015-006 - SUCCESSIVE AGENCY TEMPORARY BUDGET RESOLUTION NO. 2015-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK Resolution No. 2015-079 Page 2 I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-006 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto, PASSED, APPROVED AND ADOPTED on this 1St day of July, 2015. Manuel Lozano, Chair Resolution No. HA 2015-006 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-004 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Park as follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16.. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin the foregoing resolution was duly and regularly approved an Authority of the City of Baldwin Park at a regular meeting o July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK Resolution No. FA 2015-004 Page 2 Park, do hereby certify that d adopted by the Financing f the Financing Authority on RESOLUTION NO. SA 2015-006 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Successor Agency of the City of Baldwin Park as follows: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating, its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015, Manuel Lozano, Chair Resolution No. SA 2015-006 Page 2 ATTEST:. STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK TAF � "� ^� . TO: The Honorable Mayor and Members of the City Council o 111)Bp0 F FROM: Maria Contreras, City Treasurer a r c. d r Terry Shea, Interim Director of Finmi e Q, EV DATE: July 1, 2015 SUBJECT: APPROVAL OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/16 �`II►Tf►/ Iii" The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2015/16. There are no changes in authorized investments or portfolio make-up from the previous investment policy. FISCAL IMPACT None That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2015-2016. None. Current State Law mandates the City Council to review and adopt a Statement of Investment Policy annually. None Required Statement of Investment Policy Staff Report Page 2 The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the current prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of Investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy CITY OF BALDWIN PARK STATEMENT OF INVESTMENT POLICY FISCAL YEAR 2015/16 The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State of California. B. SCOPE 1. The Investment Policy applies to all financial assets of the City as included in the Comprehensive Annual Financial Report. 2. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund b. Housing Authority c. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds C. DELEGATION OF AUTHORITY The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City's Department of Finance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. Page 1 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. LIQUIDITY: This refers to the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. E. ETHICS AND CONFLICTS OF INTEREST Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy -and -hold strategy rather than seek optional returns through such techniques as swaps. The buy -and -hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max Investment Allowable Allowable Percentage Maturity Maturity_ • US Treasury Obligations (Bills, Notes and Bonds) • U.S. Agency Securities and Instrumentalities of Government Sponsored Corporations • Negotiable Certificates of Deposits (CDs) issued by A chartered bank or federal savings and loan • Time Deposits — Collateralized • Time Deposits — Uncollateralized • Bankers Acceptance • Repurchase Agreements • Commercial Paper rated A-1 by Standard and Poor's Corporation or P-1 by Moody's Investors Services Inc. • State of California Local Agency Investment Fund (LAIF) Unlimited 365 days N/A Unlimited 365 days N/A 30% 365 days N/A Unlimited 365 days $500,000 Unlimited 365 days $100,000 40% 180 days 30% Unlimited 180 days N/A 30% 180 days 10% Unlimited N/A $40,000,000 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying a repurchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. Page 3 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 H. SAFEKEEPING AND COLLATERALIZATION Securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery -versus -payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. I. REPORTING REQUIREMENTS The City Council will be provided a monthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, PAR values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank statements. J. INVESTMENT POLICY The City Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. K. QUALIFIED BROKER/DEALERS The City shall only conduct investment transactions with banks, savings and loans or with licensed broker/dealers. L. INVESTMENT EARNINGS Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio. Page 4 NOTICE CALL OF A SPECIAL TI IG OF THE HOUSINIG AUTHORITY TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, JULY 1, 2015 at 7:00 PM. at City Hall — City Council Chambers, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: June 25, 2015 Manuel Lozano Mayor AFFIDAVIT OF POSTING 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that 1 caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that 1 posted said notice as required by law on June 25, 2015. Alejandra Avila City Clerk Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) AGENDA reluWff Key Alla SPECIAL MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano Cruz Baca Monica Garcia Ricardo Pacheco Susan Rubio Chair - Vice Chair - Board Member - Board Member - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WH/LE MEET/NG /S /N PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA ......... PUBLIC COMMENTS The public is encouraged to address the Finance Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a didgirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccidn. Si usted desea la oportunidad de didgirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para HOUSING AUTHORITY SPECIAL MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Monica Garcia, Ricardo Pacheco, Susan Rubio, Vice Chair Cruz Baca and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS /S THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PER/ODO DES/GNADO PARA D/R/G/RSE AL COMIS16N No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exists alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. (Codigo de Gobierno §54954.21 CONSENT CALENDAR 1. ADOPTION OF THE BUDGET FOR FISCAL YEAR 2015/2016 FOR THE CITY OF BALDWIN PARK, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY That the Mayor and City Council approve the Fiscal Year 2015-2016 Budget for the City, by approving Resolutions for the City, Housing Authority, Finance Authority and the Successor Agency; or that the Mayor and City Council approve Resolutions authorizing a continuing appropriation for the temporary use of the 2014-15 budget for fiscal year 2015-16, pending final approval of the 2015-16 budget. 2, APPROVE OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/2016 Staff recommends that Council receive and file the Statement of Investment Policy for Fiscal Year 2015/2016. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 25th day of June, 2015. Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation perlaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at krussell' c baldwin paw r"i coin. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) REVISED STAFF REPORT ITEM NO. I STAFF REPORT�� TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer Terry Shea, Interim Finance Director k `�` DATE: July 1, 2015 g SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 201.5/2016 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY SUMMARY The Mayon and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Successor Agency, the Housing Authority and the Financing Authority where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2015/2016 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT TOTAL BUDGET $79,730,355 General Fund Expense $26,332,832 General Fund Revenue $26,421,395 General Fund Surplus $ 88,563 Other Funds Internal Service Funds $ 4,918,375. Special Revenue Funds $21,517,810. Financing Authority $ 3,355,763. Housing Authority $ 5,548,128. Successor Agency $18,057,446. RECOMMENDATION That the Mayor and City Council approve the Fiscal Year 2015/2016 Budget for the City, by Resolution No. 2015-078, for the Housing Authority by Resolution No. 2015005, for the Finance Authority by Resolution No. FA 2015-003, and the Successor Agency by Resolution No.SA 2015-005. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive and Director of Finance met initially with each member of the Executive Team to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. The Mayor and Members of the City Council held a Public Hearing and initial study session on June 23, 2015. During this session, staff was asked to respond to various questions, including providing additional information and proposing alternatives. At the meeting of June 23, the Mayor and City Council gave staff final directions as to the changes to be made to the original proposed budget. Those changes have been incorporated into the attached documents. The theme for this next budget year is "Moving Forward ....." The objective of the budgets presented, respectively, is to continue replacing key outdated equipment and vehicles, restoring service levels and reviving the spirit of the staff and community. July 1, 2015 Fiscal Year 2015/2016 Budget Page 2 The City-wide total proposed budget for Fiscal Year 2015-16 is $79,730,355. The City's General Fund budget is proposed to be $26,332,832. This is an increase of $1,309,063 or 5% over last year's budget for the General Fund. It provides for increases in service levels including restoring the State of the City Address, Celebrate Baldwin Park Parade, and improvements in infrastructure. The proposed budget has a projected surplus of $88,563 and a projected ending General Fund Balance of $7.55 million. The proposed budget allows for the replacement of four police patrol vehicles, six public works vehicles, one planning vehicle, updated computer servers, and financial software which will significantly increase efficiency. In accordance with Council direction at the June 23 meeting, the "Celebrate Baldwin Park" parade will be reinstated and partial funding will be appropriated for the State of the City Address. Supplemental funds may be sought through local sponsorships to provide complete funding for both events. This budget also provides for COLA increases and benefits as for the CEA and SEIU groups, and future budget adjustments will be made as terms with other employee groups are approved. Public safety continues to be the priority for the Mayor and City Council. This budget will provide funding for a total of 72 sworn positions for full year by adding two new Police Officer positions, up from 70 positions last year and restores the Police Reserve and Cadet programs. Because of the previous economic downturn, there were many positions eliminated several years ago. The duties and responsibilities of those positions were picked up by current staff or the work hours of part-time employees were increased. This budget includes restoring finance staffing levels by adding one full-time Accountant, updating the Assistant Accounting Manager to Accounting Manager, hiring a second Public Work Supervisor as previously approved by Council, modifying six pant -time Code Enforcement Officers to three full-time positions, and converting a part-time position to a full-time position in Information Technology. This should result in better service over the long term, providing for more continuity, less employee turn -aver, more productivity and better service to the community. While there has been a definite growth in the economy, some related economic revenue sources remain behind and the recovery of the economy is still sow and fragile. The City needs to continue to take a balanced and conservative approach to spending and the managing of these expenditures. Staff will continue to monitor expenditures and appropriations closely and will keep the Mayor and City Council appraised of any changes that will impact revenues and the budget. In addition, staff will continue to bring to the City Council various revenue options for them to discuss and consider at a later date. The adoption of these four Resolutions will allow the City to continue operations and to provide the necessary services to the community for the next fiscal year. ALTERNATIVES In the event the budget is not adopted by July 1, 2015, staff is recommending that the City Council approve Continuing Appropriation Resolutions Nos. 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new programs, including new capital improvement expenditures, until such time as a new budget is adopted by the City Council. ATTACHMENTS 1. Budget Resolution Nos. 2015-078; HA 2015-005; FA 2015-003; and SA 2015-005 2. Continuing Appropriation Resolution Nos. 2015-079; HA 2015-006; FA 2015-004; and SA 2015-006 AT'TACT #1 RESOLUTION NO. 2015-078 - CITY BUDGET RESOLUTION NO. HA 2015-005 - HOUSING AUTHORITY BUDGET RESOLUTION NO. FA 2015-003 - FINANCE AUTHORITY BUDGET RESOLUTION NO. SA 2015-005 - SUCCESSIVE AGENCY BUDGET RESOLUTION NO. 2015-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Chief Executive Officer and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved by the department head, and such transfers up to $15,000 may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. Resolution No. 2015-078 Page 2 (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July, 2015. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on July 1st, 2015, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS:. ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-005 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. HA 2015-005 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-003 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Financing Authority Executive Director and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. FA 2015-003 Page 2 must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a regular meeting of the Financing Authority on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2015-005 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2015 and ending June 30, 2016, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Interim Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C) Transfers up to $15,000 between line items may be approved by the Interim Executive Director. For amounts greater than $15,000, Agency Board approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations Resolution No. SA 2015-005 Page 2 must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That the Secretary shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 1st day of July 2015. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK 1, ALEJAND,RA AVILA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA SECRETARY ATTACHMENT #2 RESOLUTION NO. 2015-079 - CITY TEMPORARY BUDGET RESOLUTION NO. HA 2015-006 - HOUSING AUTHORITY TEMPORARY BUDGET RESOLUTION NO. FA 2015-004 - FINANCE AUTHORITY TEMPORARY BUDGET RESOLUTION NO. SA 2015-006 - SUCCESSIVE AGENCY TEMPORARY BUDGET RESOLUTION NO. 2015-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the City Council has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK Resolution No. 2015-079 Page 2 I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2015-006 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1St day of July, 2015. Manuel Lozano, Chair Resolution No. HA 2015-006 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2015-004 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Park as follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement #his budget. Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015, Manuel Lozano, Chair Resolution No. FA 2015-004 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK I I Al EJANL RA AVILA, City Clerk of the City of Baldwin Park, do hereby certify tflat the foregoing resolution, was duly and regularly approved Authority of the City of Baldwin Park at a regular meeting July 1, 2015, -by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK and adopted by the Financing of the Financing Authority on RESOLUTION NO. SA 2015-006 A RESOLUTION OF THE SUCCESSOR AGENCY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2014-15 BUDGET FOR FISCAL YEAR 2015-16 PENDING FINAL APPROVAL OF THE 2015-16 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2014-15. NOW, THEREFORE BE IT RESOLVED by the Successor Agency of the City of Baldwin Park as follows: Section 11. The Successor Agency adopts as a temporary measure the fiscal year 2014-15 budget as its budget for fiscal year 2015-16. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section . The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating, its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. - PASSED, APPROVED AND ADOPTED on this 1st day of July, 2015. Manuel Lozano, Chair Resolution No. SA 2015-006 Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a regular meeting of the Successor Agency on July 1, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. STAFF ys r�rrr�tt;e fid, TO: The Honorable Mayor and Members of the City Council FROM: Maria Contreras, City Treasurer UL ,,SANo,ABWIE Terry Shea, Interim Director of C"ina ca DATE: July 1, 2015 ..... SUBJECT: APPROVAL OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2015/16 The City is required by the California Government Code to submit annually the Investment Policy for current fiscal year. Attached is the Investment Policy for Fiscal Year 2015/16. There are no changes in authorized investments or portfolio make-up from the previous investment policy. FISCAL IMPACT None RECOMMENDATION That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2015-2016. 0019109 1 None. Current State Law mandates the City Council to review and adopt a Statement of Investment Policy annually. None Required Statement of Investment Policy Staff Report Page 2 BACKGROUND The State of California Government Code requires each local entity adopt an Annual Statement of Investment Policy. California Government Code Section 53600 et seq. allows a local agency having cash that is not required for the immediate use of the agency, to invest such portion of the money as it deems wise or expedient in certain types of investments. As reported in the monthly Treasurer's Report, the City of Baldwin Park has investments with the State Local Agency Investment Fund (LAIF). With the current investment situation, rates are very low, so LAIF provides the most security and liquidity without any real loss of interest. The Statement of Investment Policy is reviewed annually to include any new guidelines or legislation concerning the in investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Staff makes investment decisions with care, skill, prudence and diligence under the current prevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those investments allowable under State of California Government Code Section 53600 et seq and the City adopted Statement of Investment Policy. The City's Policy is in compliance with the Government Code. The criteria for selecting investments in their order of priority are (1) safety, (2) liquidity, and (3) yield. Attachment: Annual Statement of Investment Policy CITY OF BALDWIN ■ ! FISCAL YEAR 2015/16 rllvdufl[90�; The Investment Policy establishes guidelines for the investment of the City's surplus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the State of California. B. SCOPE 1. The Investment Policy applies to all financial assets of the City as included in the Comprehensive Annual Financial Report. 2. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund b. Housing Authority c. Successor Agency d. Financing Authority e. Special Revenue Funds f. Internal Service Funds g. Trust & Agency Funds The City Council has appointed the City's elected Treasurer to be responsible for surplus cash management and investment decisions and transactions. Daily cash management responsibility has been delegated to the City's Department of Finance. The Director of Finance and the Assistant Accounting Manager shall ensure compliance with the City's investment policy. All investment transactions will be approved by either the City Treasurer or the Director of Finance. The primary objectives, in order of priority, of the City of Baldwin Park's Investment activities are safety, liquidity and yield. The criteria for each are discussed below. City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. 2. Ln IDITY_._ This refers to the ability to "cash in" at any moment in time with minimal chance of losing a portion of the principal or interest. Liquidity shall remain sufficient to enable the City of Baldwin Park to meet anticipated operating needs a hold any investments to maturity. 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. —01111111111114 M1441 ff�*Cl 0 19• Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy -and -hold strategy rather than seek optional returns through such techniques as swaps. The buy -and -hold strategy ensures the return of all invested principal monies. The latter approach would require an allocation of resources, the cost of which may be greater than the benefit realized. Page 2 City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 1. The City is authorized to invest in certain types of securities in accordance with California Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments shall also include investments with the Local Agency Investment Fund (LAIF) in accordance with the California Government Code Section 16429.1. The City has further limited the types of securities in which the City may invest. Only those securities listed in the Investment Policy are authorized investments. The following are authorized investments for the City: Per Government Code Section 53601 Max Allowable Max Max Investment Allowable Allowable Percentage Maturity IVIa tm urity_ US Treasury Obligations Unlimited 365 days N/A (Bills, Notes and Bonds) U.S. Agency Securities and Instrumentalities Unlimited 365 days N/A of Government Sponsored Corporations Negotiable Certificates of Deposits (CDs) issued by 30% 365 days N/A A chartered bank or federal savings and loan o Time Deposits — Collateralized Unlimited 365 days $500,000 o Time Deposits — Uncollateralized Unlimited 365 days $100,000 Bankers Acceptance 40% 180 days 30% Repurchase Agreements Unlimited 180 days N/A Commercial Paper rated A-1 by Standard and 30% 180 days 10% Poor's Corporation or P-1 by Moody's Investors Services Inc. State of California Local Agency Investment Fund Unlimited N/A $40,000,000 (LAI F) 2. Money market mutual funds managed for or by the trustees, paying agents and custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying a repurchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. EM City of Baldwin Park Statement of Investment Policy Fiscal Year 2015-2016 Securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery -versus -payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. The City Council will be provided a monthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, PAR values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank statements. J. INVESTMENT POLICY The City Council will be provided an annual Statement of Investment Policy for their approval during the first quarter of the fiscal year. K. QUALIFIED BROKER/DEALERS The City shall only conduct investment transactions with banks, savings and loans or with licensed broker/dealers. Investment earnings from authorized investments are allocated quarterly to various funds based on their month end balances of the pooled portfolio.