HomeMy WebLinkAbout2015 08 19NOTICE, AND CALL
OF A
SPECIAL, TING
OF THE
CITY COUNCIL
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, AUGUST 19, 2015 at 5:30 PM. at City Hall — 3�d Floor Conference Room 307,
14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
NO OTHER BUSINESS WILL BE DISCUSSED
Dated: August 13, 2015
Ali
Manuel Lozano
Mayor
AFFIDAVIT OF POSTING
I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said
notice as required by law on August 13, 2015.
Alejandra Avila
City Clerk
FX 'I
CITY COUNCIL
SPECIAL MEETING
Presse note
time and
meetin
AUGUST 19, 2015 location
5:30 PM.
CITY HALL — 3rd Floor, Conference Room 307
14403 EAST PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
DWIN
- > . I
Manuel Lozano
Cruz Baca
Monica Garcia
Ricardo Pacheco
Susan Rubio
Mayor
- Mayor Pro Tem
- Councilmember
- Councilmember
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR BEAPA GAR SUS TELEFONOS CELULARES YBEEPERSDURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish-speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que est6 bajo su jurisdiccibn.
Si usted desea la oportunidad de dirigirse al Concilio o
alguna de sus Agencias, podrA hacerlo durante el
periodo de Comentarios del Pdblico (Public
Communications) anunciado en la agenda. A cada
persona se le permite hablar por fres (3) min utos. Hay
un int r jpt gra su convemenc�a.
CITY COUNCIL
SPECIAL MEETING — 5:30 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Monica Garcia, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tem Cruz Baca
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos serS el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
(Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
1. BILLBOARD ORDINANCE PROPOSAL
Presentation by staff regarding a Billboard Proposal along the 1-10 Corridor.
2. COTTAGE FOOD OPERATIONS ORDINANCE
Presentation by staff regarding an amendment to Code that would permit Cottage Food
Operations in accordance with State Law.
3. CITY COUNCIL STANDING RULES / CODE OF CONDUCT
Discussion regarding proposed rules/code of conduct.
RECESS TO CLOSED SESSION
4. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Government Code Section 54956.9:
Potential Case(s): One (1)
5. CONFERENCE WITH LEGAL COUNSEL—PUBLIC EMPLOYEE APPOINTMENT
Pursuant to paragraph (b) of Government Code Section 54957:
Title: Finance Director
MEW
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 24 hours prior to the meeting on August 13, 2015.
4'
Alejaann'dra Avilla
City Clerk
PLEASE NOTE. Copies of stuff r°eporls and supporting documentation pertaining to each itern orl this agenda are
available forpublic viewing and inspection at City Hall, 2'° f=loor Lobby Area or at the Los Angeles County Public Library
it) the City of Baldwin Park, For further infona?atidn regarding agenda ilems, please contact the office of the City Clerk at
(626) 960-4011 ext. 466 or e-mail krusselttlaldwirnpark.cor??.
In compliance with the Americans will? Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Deparlment or Risk Management at (626) 960-4011. Notification 48 hours prig to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CT -r? 34.102.104 ADA
TITLE ll)
AUGUST 19, 2015
7:00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011
BALDWI N
P> - a K
Manuel Lozano
Cruz Baca
Monica Garcia
Ricardo Pacheco
Susan Rubio
- Mayor
- Mayor Pro Tem
- Council Member
- Council Member
- Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccibn. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podrcl hacerlo durante el perlodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un int6rprete para su
conveniencia.
r #✓ ' � ��°.li �'Di!d44" f'.t: n%i '/ fi'�A e €1�� 4;7 Wt C��ikR�&"�"P «"»1"1� /'!W IaO f.)"rY"�!n ,3c':; ion of dF�dffr��;4�1'" 11 ,`� ''t Y1„��� i� Y'lht° (70� '
���11 L1.i"��
that is r'a ,lrih ah"-"'cl fn the" gill, fh,,- n 72 hca Jrr' T,:rn ar ta) th aP vv/t b1c, ava0 a�"'. i%_rt 1aoNh w,:ap r"tir)ra
at ('4r HM )7 pt�a Me ,aP 14403 E Pauilic 3rd Fh)o, cit'u�h,q /�ow'
����ttir >rp as '30 a, an 6:00 p, ni )
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Monica Garcia, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tem Cruz Baca
and Mayor Manuel Lozano
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
This is to announce, as required by Government Code section 54954.3, members of the
City Council are also members of the Board of Directors of the Housing Authority and
Finance Authority, which are concurrently convening with the City Council this evening and
each Council Member is paid an additional stipend of $30 for attending the Housing
Authority meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS COMMENDATIONS & PRESENTATIONS
None.
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos ser6 el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exists alguna
emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends that Council ratify the attached Warrants and Demands Register.
City Council Agenda Page 2
2. APPROVE THE PROPOSED EXCLUSIVE NEGOTIATION AGREEMENT (ENA)
WITH ROEM DEVELOPMENT CORPORATION FOR A PROPOSED PHASE II TO
A TRASIT-ORIENTED MIXED-USE DEVELOPMENT BETWEEN RAMONA
BOULEVARD AND THE BALDWIN PARK CIVIC CENTER
Staff recommends that Council approve the Exclusive Negotiation Agreement (ENA)
with ROEM Development Corporation for a proposed Phase II to a Transit -oriented
Mixed-use development between Ramona Boulevard and the Baldwin Park Civic
Center and authorize the Mayor to execute the contract.
3. APPROVE AND ADOPT THE SALARY RESOLUTION NO. 2015-0861 "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
AMENDING RESOLUTION NO. 2008-005, A BASIC SALARY PLAN FOR THE
EMPLOYEES OF THE CITY OF BALDWIN PARK"
Staff recommends that Council adopt Resolution No. 2015-086, entitled "A
Resolution of the City Council of the City of Baldwin Park Amending Resolution No.
2008-005, a Basic Salary Plan for the Employees of the City of Baldwin Park."
4. APPROVE AND ADOPT THE SALARY RESOLUTION NO. 2015-0621 "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
AMENDING RESOLUTION NO. 2005-033, FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES MEDICAL AND HOSPITAL
CARE ACT"
Staff recommends that Council adopt Resolution No. 2015-062, entitled "A
Resolution of the City Council of the City of Baldwin Park Amending Resolution No.
2005-033, Fixing the Employer's Contribution Under the Public Employees Medical
and Hospital Care Act."
5. APPROVE THE RATIFICATION OF EMPLOYMENT AGREEMENTS WITH ROSE
TAM, ACCOUNTING MANAGER, AND KRISTINE RUSSELL, CHIEF DEPUTY
CITY CLERK
Staff recommends that Council ratify the employment agreements with Rose Tam
and Kristine Russell, for services as the Accounting Manager and Chief Deputy City
Clerk, respectively, and authorize the Mayor to execute each agreement,
respectively.
6. APPROVE AND ADOPT RESOLUTION NO. 2015-085, SETTING THE ANNUAL
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015-2016
Staff recommends that Council approve and adopt Resolution No. 2015-085, entitled
"A Resolution of the City Council of the City of Baldwin Park, California, Setting the
Annual Appropriation Limit for the Fiscal Year 2015-2016."
7. APPROVE AMENDMENTS TO GENERAL ON-CALL PROFESSIONAL SERVICES
AGREEMENTS
Staff recommends that Council approve and authorize the amendments to three
General On -Call Professional Services Agreements.
City Council Agenda
Page 3
8. INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK REQUIRING SPECIFIC FINDINGS BY THE CITY COUNCIL
AND VOTER APPROVAL BY A SUPER MAJORITY BEFORE CONTRACTING
OUT GENERAL POLICE SERVICES
Staff recommends that Council introduce for a first reading, by title only and waiving
further reading, of Ordinance No. 1376, entitled "An Ordinance of the City Council of
the City of Baldwin Park Requiring Specific Findings by the City Council and Voter
Approval by a Super Majority Before Contracting Out General Police Services."
9.. APPROVE AN AGREEMENT WITH THE CALIFORNIA STATE BOARD OF
EQUALIZATION (BOE) FOR ADMINISTRATION AND COLLECTION OF
PREPAID MOBILE TELEPHONY SERVICE SURCHARGES; AND APPROVE AND
ADOPT RESOLUTIONS WHICH WILL AUTHORIZE THE EXECUTION OF THE
AGREEMENT BY THE CHIEF EXECUTIVE OFFICER
Staff recommends that Council approve and adopt Resolution No. 2015-088, entitled
"A Resolution of the City Council of the City of Baldwin Park, California, Authorizing
the Execution of an Agreement with the State Board of Equalization for
Implementation of the Local Prepaid Mobile Telephony Services Collection Act," and
Resolution No. 2015-089, entitled "A Resolution of the City Council of the City of
Baldwin Park, California, Authorizing the Examination of Prepaid Mobile Telephony
Services Surcharge and Local Charge Records by Agents and/or Representatives of
The California State Board of Equalization."
10. APPROVE AND AUTHORIZE THE PURCHASE OF A POLICE PATROL VEHICLE
Staff recommends that Council approve and authorize:
1. The waiving of the formal bidding process, pursuant to §34.37 of the Baldwin
Park Municipal Code, on one vehicle, as existing cooperative purchasing
agreements already exist with other government agencies; and
2. The waiving of the formal bidding process for the purchase and installation of
the emergency equipment pursuant to §34.23(c); and
3. The Police Department to purchase the new vehicle and equipment through
existing contracts, joining in the cooperative purchasing contracts, or through
procedures outlined above; and
4. Finance Department staff to take the necessary action to make the required
budget transfers and amendments in the amount of $31,295.67, from Federal
Asset Forfeiture (205) funds for the restricted purchase of a new Police
vehicle and equipment to enhance the Police Department's Patrol Operations,
and return from the General Fund (100) the $10,000 insurance claim monies
to the Federal Asset Forfeiture (205) account in accordance with Federal
Equitable Sharing regulations; and
5. Authorize the Chief of Police, or his designee, to complete all appropriate
documentation to complete the purchases.
City Council Agenda
Page 4
11. APPROVE AMENDMENTS TO THE CITY PLANNER AND HOUSING MANAGER
AGREEMENTS AND SALARY STEPS
Staff recommends that Council approve the following:
1. Approve amending the City Planner and Housing Manager contracts to reflect
of benefits relationship with the Executive Management benefit matrix,
reference to other Human Resources amendments to the salary schedule,
and a series of minor language discrepancies; and
2. Approve Step 5 of the salary step for each the City Planner and Housing
Manager positions, respectively.
12. INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK AMENDING CHAPTER 100 OF THE BALDWIN PARK
MUNICIPAL CODE FOR OFFICIAL POLICE TOW TRUCK SERVICES
Staff recommends that Council introduce for a first reading, by title only and waiving
further reading, of Ordinance No. 1377, entitled "An Ordinance of the City Council of
the City of Baldwin Park Amending Chapter 100 Baldwin Park Municipal Code for
Police Towing Services."
PUBLIC HEARINGS
13. CONDUCT A PUBLIC HEARING AND, FOLLOWING THE PUBLIC HEARING,
APPROVE THE GRANT FUNDS PROVIDED BY THE EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT
Staff recommends that Council conduct a public hearing and, following the public
hearing, approve and accept the grant funds provided to the Baldwin Park Police
Department, in the amount of $17,813, in accordance with federal guidelines.
14. CONDUCT A PUBLIC HEARING AND CONSIDER A PROPOSED AMENDMENT
TO THE CITY'S MUNICIPAL CODE ADDING LANGUAGE RELATING TO
COTTAGE FOOD OPERATIONS IN ACCORDANCE WITH STATE LAW
Staff and the Planning Commission recommend that Council open the public hearing
and, following the public hearing, introduce for a first reading, by title only and waive
further reading, Ordinance No. 1374, entitled "An Ordinance of the City Council of
the City of Baldwin Park, California, Amending Baldwin Park Municipal Code
Chapter 153.220 and 153.120 to Establish Regulations for Cottage Food
Operations."
15. CONDUCT A PUBLIC HEARING AND, FOLLOWING THE PUBLIC HEARING,
ADOPT A RESOLUTION TO ACCEPT AND ADOPT THE CONGESTION
MANAGEMENT PROGRAM (CPM) LOCAL DEVELOPMENT REPORT
Staff recommends that Council open the public hearing and, after receiving public
comments, close the public hearing and adopt Resolution No. 2015-082, "A
Resolution of the City of Baldwin Park Finding the City to be in Conformance with
the Congestion Management Program (CMP) and Adopting the CMP Local
development Report in Accordance with California Government Code Section
65089."
City Council Agenda
Page 5
REPORTS OF OFFICERS
16. REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF
APPOINTMENT, REAPPOINTMENT, OR REMOVAL OF MEMBERS OF
RECREATION AND COMMUNITY SERVICES COMMISSION
Staff recommends that Council review the submitted Commission application(s),
accept nomination(s), authorize staff to initiate the appropriate background checks
through the Department of Justice (DOJ) and, contingent upon satisfactory
clearance by the DOJ, appoint the selected individual(s) to the Parks and
Community Services Commission and adopt Resolution No. 2015-087, entitled, "A
Resolution of the City Council of the City of Baldwin Park Appointing an Individual to
the Recreation and Community Services Commission of the City of Baldwin Park, to
Office Number 2"
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Councilmember Ricardo Pacheco for discussion and direction to staff on
the following:
Councilmember Pacheco is requesting that direction be provided to staff to bring
back a report to allow the ordinance to "Require Baldwin Park Voter Approval for
Contracting Out of Any City Police Services" be placed on a future general
election ballot.
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of August,
2015.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011
ext. 466 or via e-mail at krusselI0_ba1dwinr)ark._com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda
Page 6
ITEM NO.
STAFF REA PORT
TO: Honorable Mayor and City Councilniembers
�F9UoF 1
� ri4rw FROM: Rose Tam, Assistant Accounting Manager �
SAN �,ABRN':r. � ' DATE: August 19, 2015
%,VALLEY',",
SUBJECT: WARRANTS AND DEMANDS.
SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council..
FISCAL IMPACT
The payroll for the last period was $439,629.95 and the attached General Warrants Register were $958,797.25
for a total amount of $1,398,427.20.
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California
Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and
for the authorization from the department head or its designee. Pursuant to Section 37208 of the California
Government Code, the Chief Executive Officer or his/her designee hoes hereby certify to the accuracy of the
demands hereinafter referred. Payments released since the previous City Council meeting and the following is a
summary of the payment released:
1. The payroll of the City of Baldwin Park consisting of check numbers 197255 to 197303. Additionally,
Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from
control number 242994 to 243264 for the period of July 05, 2015 through July 18, 2015, inclusive; these
are presented and hereby ratified in the amount of $439,629.95.
2. General Warrants, including check numbers 206033 to 206160, in the total amount of $958,797.25
constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City
Council as required by law, and the same hereby ratified.
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ITEM NO.
STAREPORT
FF
TO: Honorable Mayor and City Councilmembers
FROM: Marc Castagnola, AICP, Director of Community Development
HUS OF
"t
a +II DATE: August 19, 2015
1
RIEL SUBJECT: CONSIDERATION OF AN EXCLUSIVE NEGOTIATION
AUEi
1N°� AGREEMENT (ENA) WITH ROEM DEVELOPMENT
CORPORATION FOR A PROPOSED PHASE II TO A TRANSIT -
ORIENTED MIXED-USE DEVELOPMENT BETWEEN
RAMONA BLVD AND THE BALDWIN PARK CIVIC CENTER.
SUMMARY
To consider an Exclusive Negotiation Agreement (ENA) for a total period of 360 days with ROEM
Development Corporation, for a potential Phase II to a Transit -Oriented Mixed -Use development project
currently under construction located between Ramona Blvd to the north and the Baldwin Park Civic Center to
the south.
FISCAL IMPACT
There is no fiscal impact to the approval of the ENA.
RECOMMENDATION
Staff recommends that the City Council approve the following:
1. Approve the proposed Exclusive Negotiation Agreement (ENA) for a proposed Phase II to a Transit -
Oriented Mixed -Use development currently under construction; and,
2. Authorize the Mayor to execute the Agreement.
BACKGROUND
In September 2012, the City Council approved an Exclusive Negotiation Agreement (ENA) with the ROEM
Development Corporation to develop Phase I of a transit oriented mixed-use development between Ramona
Boulevard and the Baldwin Park Civic Center. And on June 19, 2013, the City Council followed with the
approval of an Affordable Housing Agreement for the construction of 70 affordable units and 6,000 SF of
commercial retail space. Phase I of this project is currently under construction and is expected to be completed
in mid -2016.
The ROEM Development Corporation now intends to develop Phase II of the transit -oriented mixed-use project
currently under construction on private and city properties immediately adjacent to the Civic Center at the
south-east corner of Ramona Blvd and Maine Ave. The project would consolidate two (2) privately owned
parcels and one (1) small City owned parcel currently occupied by the Police Department as a temporary
parking lot. The combination of all three parcels is sufficient to accommodate a multi -story, mixed-use, mixed -
income project and open public plaza complementing Phase I.
Subject Parcels are as followed:
8554-001-012 ......................................10,600 SF - Privately owned (Retail clothing)
8554-001-011 ........................................7,500 SF — Privately owned (Restaurant)
8554-001-910 ........................................7,200 SF — City owned
Total ................ ........ ....,............±25,300 SF -.
ROEM Phase II ENA
August 19, 2015
Page 2
THE PROPOSED PHASE II
Based on the preliminary information provided by ROEM Development Corp., the project Phase II would be
similar to Phase I in architectural theme and complement the central public plaza straddling both phases.
Phase II Design Program would include:
• 45 Mixed -income residential units (2- and 1 -bedroom units)
0 80% market rate and 20% affordable
0 4 -story over retail
• 10,000 DF of commercial retail at ground level
• 85 parking spaces
o 45 residential + 40 retail parking stalls
• Architectural pathways and open plaza to connect Pacific Plaza, Civic Center, Metrolink station and
Ramona commercial corridor
Phase II Preliminary Timeline would be as follows:
• 3rd Quarter 2015 .........ENA executed
• lstQuarter 2016.......... Conceptual Design approved by City Council
• 3rd Quarter 2016 ........Entitlement approvals/State Tax Credits application
• 4th Quarter 2016 .........Land acquisition/Construction start
• 2nd Quarter 2018......... Project complete
Phase II Exclusive Negotiation Agreement (ENA)
Staff has developed the attached ENA for Council review and consideration. The major terms of the ENA are
as follows:
• Period: 365 days. This 12 months ENA is necessary to complete the private land negotiation and
acquisition
• Bi -Monthly Reports: Bi -Monthly progress reports required on the 10th of each month starting with the
full month after execution of ENA.
• Financial Feasibility Prospectus: To be delivered within 60 days after effective date of ENA.
• Market Feasibility Study: To be delivered within 90 days after effective date of ENA.
• Conceptual Plans: To be delivered within 120 days after effective date of ENA.
• Necessary Debt and Equity Financing: To be delivered within 180 days after effective date of ENA.
• Right to Additional Information: Successor Agency reserves the right to request reasonable additional
information and data from developer for review and evaluation of the proposed development.
• Hazardous Material: Developer is responsible for making site suitable for development.
• California Environmental Quality Act (CEQA): Successor Agency, at Developer's expenses, is
responsible for CEQA compliance for the proposed project.
LEGAL REVIEW
No Legal Review is necessary at this time.
ALTERNATIVES
The City Council may decide not to pursue Phase II and not grant an ENA
ATTACHMENTS
#1. Exclusive Negotiation Agreement (ENA)
Attachment
Exclusive Negotiation Agreement
1;XQtAJS_G' 1 . i�tL .: mmllA 1IONm (0 t _MV ,'
THIS EXCLUSIVE NEGOTIATION AGREEMENT ("ENA") is entered into by and
between the CITY OF BALDWIN PARK, a public body, corporate and politic ("City") and the
ROEM DEVELOPMENT CORPORATION, a California corporation ("Developer") Linder the terms
and provisions set forth below.
WHEREAS, in furtherance of the goals and objectives of the General Plan of the City of
Baldwin Park ("City") and vision for the Baldwin Park transit center, City and Developer desire to
enter into negotiations concerning the development of certain land; and
WHERAS, the transit center Phase I has been approved by the City trader the terms of parr
Affordable Housing Agreement executed in September 2013 and is cur rerrtly taller construction;
and,
WHEREAS. the Project Phase II is the subject of this ENA (defined below as the "Project
Site"); and,
WHEREAS, the Project Site is designated as such on the Project Site Map ("Exhibit A"); and
WHEREAS, the parties recognize and acknowledge the purpose of this ENA is to provide
l)evcloper an opportunity to coaaapl0e all phases of the Project, ftrrtherdevelop, reline, and analyze
their proposal and to negotiate the terms of a. Disposition and De�velopmerrt Agreeraaent ("DADA") or
ara. Owner Ptratrc.ilatatior,a Agreernerat ("OPA, "), which will accoinplish, tine ol�jeetives describe(] in
Paragraph 1 below..
NOW, THEREFORE, FOR VALUABLE CONSIDERATION, the receipt of which is hereby
acknowledged, City and Developer hereto mutually agree as follows:
PURPOSE
Tile purpose old° this ENA is to provide for the rnegotiration by the parr Ties of Phase II of a.
l'ransit-Oriented Mixed -Use development providing i:or�„ among other things, the following:
A. The acquisition b Developer of the Project Site liar a 4r�arasit Oriented Minced Ne
1 y l
Devclop ieW it, "accordaraee with City's vision etrad the General 1,11an amen for the:
elevelr.atament and eo mtr rretion of a Phase 11 clevelolnraaerrt, co apr iced of d narxed-
income residential rrraitS (901"0 rrattriket rate arid 201'4) a11`or.dable)" ahorrt 10,000 Sl" 01'
retail and provisions of all related par•kirag needs. The developraaent shall be a
coraaplel.iora of tile master pl.a lined, peclestrima-orientcd mixed -arse developanent, with
open spaces and public amenities (the "Proposed Developaaaent"). The development
shall be subiect to anal consistent with the recltarreraaerrts of the California
Environmental Quality Act and related State Guidelines ("CEQA").
The Project Side consists OfPrOl)erties general I y located at the, south cast intersection
of 1amona Blvd and Maille St, "l lie Project Site includes two (2) privately owned
and olle (1) 111 ,1
City owned Parcels of roxi'lliMely 25,300 SF(0.59 aexe) in total area
I . P
as well as that portion of right-of-way fronting the existing businesses along Ramona
Blvd.
By entering into this F,NA, the pat -ties intend to implement City's vision and General
Plan, Nothing hereinshall obligate or be deemed to obligate the City to commence
any action or actions, including, but not limited to, eminent domain proceedings, for
voluntary or involuntary acquisition of real or personal property, or any interest
therein. The parties understand and agree City cannot be oblig,,,,ited to cornmence any
action to convey any interest in any 1,)ortion of the project Site to Developer, unless
and until, among other legal requirements and as applicable, all necessary steps are
met, including, but not limited to, good faith negotiations, due process conducted by
City and iii City's sole discretion, after duly noticed and conducted public meeting, a
determination the public necessity and interest is best served by such conveyance.
B. 'I'lle, Coordination oftlre 1,ilanning, design and constrt.iction of Proposed Mvelopillent
oll the Pr ,e its compatibility with (lie abutting and Al ent
(),ject Site and to maxitniz c
uses and to ininirnize, envirol,111,1elltal, traft7le alld other inlpacts on the abotting and.
adjacent uses.
C. Provisions related to City potential assistance, if any, through disposition of
property.
D. Other provisions regarding the participation and responsibilities of the Developer and
City necessary to further the purpose of developing the Project Site, such as
provisions for processing approvals and permits.
2. EXCLUSIVE RIGHT TO NEGOTIATE
A. City hereby grants to Developer, and Developer hereby accepts this F.INA for aperiod
of three hundred and sixty five (365) days, commencing on the cklte this E"NA is
signed on behalf of City.
B. City and Developer agree, for the period set forth in this Paragraph 2, to negotiate
diligently and in good faith to prepare a DDA or OPA to be entered into by City and
Developer with regard to the objectives described above. During the term of this
ENA, City agrees not to negotiate for the development of the Project Site, or portion
thereof, with any party other than the Developer, or approve or conduct a public
hearing for any other development of the Project Site, or portion thereof. During the
term of this F`INA, Developer 1,.1g1-ees as parwal consideration ft:n this ENA not to
negotiate with any other party a(, arIly other f),roperty outside the Jurisdictional
boundaries of City and within a,i 3 -mile radius extending from the boundaries of [tic
Project Site for uses similar to those contemplated for the Project Site.
Page 2
3. TERMS
City and Developer hereby agree to the following terms:
A. aqyc[Lp o tly AI �1Y-Jc) r
Developer is responsible to pay any
and all City third party costs directly or indirectly related to this ENA and incurred in
good faith by City ("Third Party Costs"). If Developer fails to remit Third Party
Costs within ten (10 days after receipt of an invoice from a third party submitted to
Developer by City, then City's obligations pursuant to this ENA shall cease until
such Third Party Costs are paid in full by Developer,
before the tenth (I Ot") (,l,,,iy of every hyo moliths
On or
B.
stEirtiti,gwitl,itliefit'stt'tilI inonth after the effective date ofthis ENA, Developershall
provide lei-trionthlY stattis reports to tile Chief Executive Officer (CEO) in a format
reasonably reqnested by (lie C1"O, 'I"hese reports, at a rninin'lum, will inchide status
reports regar(lilig progress associa,Itc(l with the sche(Icile of per6orniance and
ill foj-1nation regarding Developer's effin-ts to work with current owners and tenants
ori the Project Site and Develol-,)cr's el"forts to acqLiire the land necessary for the
project and secure quality commercial teliLlnts tlot- the Proposed Development,
C. F� Within sixty (60) clays after the efrective date of
_L131111ci �ljl U�ibi p�,etpls
this ENA, Developer shall submit to City apro fbi-nia showing the fiscal teasibility
for its Proposed Development.
M�ffltet.ft�tyj-'),' toy. within ninety (90) days after the effective date of this
D. osed
ENA, Developer shall submit to, City a market feasibility study for its Prop
Developroent, including, a residelitial housing and neighborhood retail specific
market study and residential honsing and neighborhood retail marketing strategy.
V 114!1�. Within one hundred and
E� LlttaLaq� y lasill
1,j
twenty (120) days after the effective date of this ENA, Developer shall submit to City
conceptual and phasing plans for the development of the entire Site (the
"Conceptual/Phasing Plans"). City staff shall review and comment on the
Conceptual and Phasing Plans.
1
within olle hnnchd and eighty (180) days
F t!L S--ary Y-i—__g 7ina
after the et"Fective date ofthis [,.,NA,, Developer shall submit reasonable satisfilctory
evidence to City, including the financing struchire and preliminary commitments anti
letters of intent from retail businesses, demonstrating Developer can and wl I I obtain
the necessary debt and equity financing in an amount sufficient to pay for acquisition
and development of the Project Site.
Lityr `61-1iiat -ni of
, Ili LI)l t(I AM( ' J ' oix, ' i " 1_1rit'"— -J ' oil " City reserves the right, chiring the (ei
this ENA, to re(joest reasow,,ible additional in rorniation and data fromDeveloper
necessary fear review and evaluation o the proposed developilient. Developer agrees
to prt)vide siicll additional in,('(,) rinati oil or data as reasonably reqnested in a firliely
nianner, All inf,ornlation regarding the Developers bt.isiness, pr,ictice which I'llay be
provided to Commission, shall remain confidential to tile extent perinissible by law.
H.Llt-etLab� City shall not be responsi[)1c,(or con(lucting or financing any
testing ol" the Project Site f`61- llazatcl(ws niaterials pttj-sn,,jjjt to airyaj,)plicable laws,
statittes, rules and reg,Ldations. As between CitY Ond, Developer, Developer shallalso
t'jitable for the proposed Developirient,
be responsible for truaking site conditions s,
including, but not litnited to, fl()o(l, zones, Alquist-Priolo, and similar rilatters. For
plirposes of this ENA, "hazardous materials" shall raean asbestos; polychlorinated
bi,phenyls (whether oi not higilly cjjl()rinated); radon gas; radioactive inrials;
i i lulaaztardous
explosives; cheniicals j<nown, to citlsc cancer or reproductive lox c ty;
I Ll
\,vaste, toxic subsunices or related niateritils-, petroleum and petrojenni pxod et,
hicludi ng, but not I imited to, gasoline and cli esel fl.iel; those stibstances defined as as
""Hazardous Stibstance as del-tried by section 9601 of the Comprehensive
Environmental Response, Compensation and Liability Act of 1980, 42 U.S.C. 9601,
et seq., or as "Hazardous Waste" as defined by sedion 6903 of the Resonrce
Conservation and Rec,(,,)very Act, 42 U.S,C690 1., est seq,; all " E,xtreniely Hazardous
Waste," a "Hazardous Waste" or as "Restricted 1-hizardons Waste," as defined by The
Hazardous Waste Control 1�aw inider sections 25115, 25117 or 25122.7 of the
California Health and Safety Code, or is listed or identified pursuant to section 25140
of the ('IIajlifornia Health and Safety Code; a "I JaZar(IOUS Material", "I lazardous
Substance," "Hazardous Waste" or "Toxic An- (..,onwrninant" as defined by the
California Flazard,otis Stibstance Accotint Act, laws pertail-ling to the undergi-mind
storage of hazardous st.tbstances, hazardous materials release response plan,,,, or tile
CaliFornia Clean, Air Act Undel- sections 25316, 25281, 25501, 25501.1 or 39655 of
the California Health and Safety Code; "Oil" or a "Hazardous Substance" listed or
identified pursuant to section 311 of the Federal Water Pollution Control Act, 33
U"S.C. 1321; a "Ilazardous Waste," "Extrernely Hazardons Waste" or an "Acutely
Hazardous Waste" listed or defined pursuant to Chapter 11 of Title 22 of the
California Code of Regulations sections 66261.1 - 66261.126; chemicals listed by the
State of Cali fornia under Proposition 65 Sa 1e Drinking Water and Toxic En (bree nlent
Act of 1986 as a chemical kncmn by (he State to cause cancer or reproductive toxicity
porsnant to section 25249.8 of the Caljf'orjjia Health and Safety Code; a nlaterial
which due to its characteristics or interaction with one or inore other S1,lbstances,
chemical compounds, or mixtures, materially danlages or threatens to tilaterially
damage, health, safety, or the envirotirnent, or is required by any law or public agency
to be reniediated, including remediation which such law or government agency
recli,tires in order for the property to be put to the purpose proposed by this ENA; any
material whose presence wonid require renledi,,,ition pt,11-sL,a,ant to the gnidel-ines set
forth in the State of ( ' "alifornia Leaking Undergrotind Niel Tank Field Mamial,
whether or not the presence of such rnaterial j,esnite(l from a leaking LindergroLtnd
fuel tank; pesticides regulated under the Federal Insecticide, Fungicide and
Rodenticide Act, 7 U.S.C. 136 et seq.; asbestos, PCBs, and other substances
Page 4
regulated under the Toxic, Sub` Iances Control Act, 15 U.S.C. 2601 et seq.; any
radioactive material including, wit[ioilt lisnitation, any "source material," "special
nuclear material," "by-product material," "low-level wastes," "high-level radioactive
waste," "spent nuclear fuel" or "transuranic waste" and any other radioactive
materials or radioactive wastes, however produced, regulated under the Atomic
Energy Act, 42 U.S.C. 2011 et seq., the Nuclear Waste Policy Act, 42 U.S.C. 10101
et seq., or pursuant to the California Radiation Control Law, California Health and
Safety Code sections 25800 et seq.; hazardous substances regulated under the
Occupational Safety and Health Act, 29 U.S.C. 651 et seq., or the California
Occupational Safety and Health Act, California Labor Code sections 6300 et seq.; or
regulated under the Clean Air Act, 42 U.S.C. 7401 et seq. or pursuant to The
California Clean Air Act, sections 3900 et seq. of the California Health and Safety
Code. Any studies and reports generated by Developer's testing for hazardous
materials shall be made available to Commission upon Commission's request.
__y_QJ. Nothing herein shall obligate or be deemed to obligate City
to approve or execute a DDA or OPA, or convey any interest in any portion of the
Project Site to Developer. The parties understand and agree City can i,iot be ob] i ga Led
to approve or execute a DDA or OPA, commence any action to convey away interest in
ally portion of the Project Site to Developer unless and until, among other legal
reqUirements and as applicable, (i) CEQQA requirements are met and (ii) as DDA or
OPA satisfactory to City is first negotiated, executed by Developer, approved by
City's Board, in each of their sole discretion, after duly noticed public Ilearing, and
executed by City. The parties each agree to negotiate in good raithto accomplisil the
objectives described in this ENA.
J. Q AQLQ�_A LO'NA, This ENA will be superseded by the DDA or
Q)--5iLl INI,seclq _ L I�k
OPA, if and when the proposed DDA or OPA is executed by Developer and
approved by City in the manner required by law, and executed by City Council.
f o - �Jl Q A " shall be
K. LIMI L _Qp!Lipliance, City, at Developer's costs,
responsible for complying with CEQA in connection with the Project Site and the
development of the Project Site.
I iss i oils, City shall not be liable for any real estate commissions or
brokerage fees, which _1 may arise herefrom. City represents it has not engaged a
broker, agent or finder in connection with this transaction. Each party agrees to hold
harmless the other party from any claim by any broker, agent or finder retained, or
claimed to have been retained, by that first party.
M. s of officer or employee of
[Literp, . For the term of this ENA, no member,
City, during the term of his or her service with City, shall have any direct or indirect
interest in this ENA or obtain any present or anticipated material benefit arising;
therefrom.
VIMI
N, Developer understands City is
entering into this ENA based on the prior experience and qualifications of Developer.
Therefore, Developer shall not assign, sell or otherwise transfer any or all of its
rights under this ENA to any party not owned, in the majority, or controlled by
Developer, without the prior written approval of City, at its sole discretion.
O. In(lerrinity. Developer agrees to and hereby does dcfei)d, hold lianuless and
iri,(1emnif.'y City and each of their officers, agerits acid eniployces (t],le "Imleii-iriffied
Parties") from damages arising from Developer's acfis or 0111issiOfls; provided, that:
the obligation to defetid, sloes not apply to adioris arishL-1, 's01cJY ('rom thehiderriiiiflie(i
Parties' acts or omissions; and provided, further, that the obligation to indemnify and
hold harmless does not apply to the extent caused by the negligence or willful
misconduct of any of the Indemnified Parties.
P. QQverLiLng —Law. This ENA shall be interpreted and enforced in accordance with the
provisions of California law in effect at the time it is executed, without regard to
conflicts of laws provisions.
Q. N21hia-12NILtYFustic , Ctq ' J ' arics '. City and Developer expressly acknowledge and agree
they do 1lot intend, by tl1cir excciitioii of (his ENA, to benefit any persoris or elitilies
not signatory to this -FNA; provided, that the parties Liriderst,,iiid i Fa DDA or OPA is
ultimately entered into, there rnay be itivolverneiit by, or cointilissions or fees paid
to, any brokers representing Developer pursuant to the terms of a separate written
agreernew between Developer and such brokers, Developer hereby agrees to
indernnify, del"eiid and hold harmless (lie hideinnified 1)arties 11roal ally clairil or
action brought by or on behalf of any such broker related to tileir iylvr�)Jvciiicnt Nvith
Developer or for Developer's failure to pay ariy counniissions or fees. No person or
entity iiot a signatory to this ENA shall have any rights or causes of actioll ag'ailist
either City or Developer arising out of or due to City's or Developer's entry into this
ENA.
4. TERMS TO BE NEGOTIATED
City and Developer shall meet regularly with each other in order to negotiate a proposed
I)DA or 011A to include, without hinitation, the following provisions:
A. A single development plan (scope of development that is functional, aesthetic, arid
minimizes conflicts with, and is serisitive to, adjoining and adjacent properties.
Architectural and site design issues to be resolved shall include, but not be limited to,
acceptable architectural raid landscape quality, initial s,ize arid maturity of plaMings,
,access and circulation, deteri'llinatioll of parcel bouticlaries, cora site arid off-site:
ilylproeercP
ililts, htiliclit, landscaped biitlers, parking,
signag, lighting, and easements, if applicable.
B. The design and configuration of the site plan shall maximize, to the extent reasonably
Page 6
feasible, the potential to attract retail/restaurant tenants.
C. The acquisition Procedures that inay incltide the tillieschedule for conveyance, if`,uly,
of portions of," the Project. Site from City, the financing plan, and the cost of" the
Project Site.
D. The timing and conditions precedent for the conveyance, if any, of the Project Site or
portions thereof.
E. The l,)erforraance guarantees, t,1111()unt of liqLddated daniages, and good taith deposit
to be required, if' any. The proposed DDA or 1 PA shall require Developer to pay
When due, 0f), all (prose parcels owned by Developer, all taxcs, assessments, and
spacial taxes levied on the Pro ' ject Site and all debit service on, all bonds outstanding
from time to tiine which liavea lien or eiAcumbrance on the Project Site. Any deposit
under the DDA or OPA shall be returned to Developer upon the completion of the
development as evidenced by a Certificate of Completion issued by City.
F. A schedule of perfornianee encompossing appropriate and necessary legal,
administrative, financial aara,cl construction, benclinlarks to be met by the appropriate
party.
G. The responsible party to prepare a stibdivision tract map subdividing the Project Site
into parcels as zippropriate and necessary.
H. The responsible party for all costs associ ated with the ren oval oreniediation, of any
potelitially hazardoLis ni,,iterials frorn the Project Si(c and (lcnlolition of all
iniprove-iiients on tine Project Site.
1. Ownership of all plans, drawings and specifications prepared by Developer in the
event of termination of the ])[)A or OPA.
J. Appropriate controls to limit the use of the Project Site,, including, but not limited to,
a req.tiirenient for the uses to meet the criteria set tbrth in Exhibit B, attached liereto.
K. Operational and maintenance plans for the development, including the parking.
L. A financing plan.
5, LIMITATION ON REMEDIES FOR BREACH OR DEFAULT AND RELEASE OF
CLAIMS
A. Neillier patty woUld have agreed toany part of this ENA if it were to be liable to the
, d tm V S Accor(jingly, b(:)th parties
other party for any aniotuit of lywrietaty a age ,
acknowledge and agree each partys excitisive right avid rernedy it,ipon any [)reac[i or
de'llanit of the other to negothite in good l aitla as set forth. in this 111" NA, is to
Page 7
terminate this ENA or seek specific perforn-lance regarding the exclusivity provisions
of this ENA, as applicable. The prevailing party in any action brotight pursuant to
this subpanagrapb A. shall also be entitled to an award ofieasoncable attorneys' rees
.
and costs. Ifthist,1NA is terminated, then the Goo(I Faith Deposit being, hel(I by City
shall be returned to Developer by City, in accordance with Nlragraph 3.A..
B Each party acknowledges it is aware of` the meaning and legal effect of California
Civil Code Section 1542, which provides:
A general rele,�lsc docs not extend to Clain's which tile creditor
does not know or slivect to exist ill his favor at tile tilile of
executing the release, which if known J)y him woLlId have
materially affected his settlement with the debtor.
C. Civil Code Section 1542 notwithstancling, it is the parties' intention to be bouncl by
the limitation on remedies set forth in this Section, and each party hereby releases any
and all claims against the other party for monetary damages or other legal or
equiU,'ible relief, whether or not stich rale ised clainis were known or Linknown to the
releasing party as of its entry into this F"NA. F"ach party hereby waives (lie bellefits of
Civil Code Section 1542 and all other stalt.jtes alidjtidicial decisions (w[icther state or
federal) of similar effect.
,
City...Initi 1. cls I - . . . ............... ... . . .. . Developer Initials
6. TERMINATION BY CITY
City shall have the 1-igilt to terrilinate this FNA, in the event Developer (a) propOses
provisions in the proposed D[)A or OPA, which (i) jiviterially vary droaaa those described in
this ENA or (ii) describe as. development that niaterially varies from i'lle developinen(
generally described in Paragraph I of this FIN A or (b) fails to comply with any provisioll of
this ENA, if sauce are not corrected within fifteen (l 5) days aller Developer's receipt of
written notice thereof.
7. TERMINATION BY DEVELOPER
Developer shall have the right to terminate this ENA in the event City (a) proposes
provisions in the proposed DDA or OPA, which materially vary from those described in this
ENA or (b) fails to comply with any provision of this ENA, if same are not corrected within
fifteen (15) days after Commission's receipt of written notice thereof.
8. NOTICES.
A. Any notice, request, approval m -.)r other communication to be provided by eitherpartY
shall be in writing an(i dispatched by first class rnail, registered or certified rilail,
Page 8
postage prep"ji(j, rett"It'n-receipt re(p,tested, or by electronic llacsifnilc tn,.,instni'z"sion
followed by delivery ora "Ii,,,i�i-d"c(,)py,rad byperson aI delivery (inchidinglay rricansof
professiolial Messenger service, COLIfler service SLIch as United Pat -eel Service or
I I to the 1(l(Iresses of City and Developer
, ederal 11�,"xpress, or by U.S. Postal Service), -untilliCati011
set forth, below. Such written notices, reqLiests., appl Ovals or other cort I:
may be sent in the same manner to such other addresses either party nl,'y f"Orn (,it le
to time designate.
B. Any notice that is transiriitted by electronic facsimile transmission followed by
delivery of a "hard" copy, shalt be deemed delivered upon its transmission; any
tiotiec: personally delivered (irlClUdhig by rneans of professional messenger service,
courier service SUCh as Ullited Parcel Service or Federal F'xpress, or by [J.S. Postal
Set -vice), sl'iall be deemed received on the doct,anented date of receipt; ',nid any solace
that is serit by registered or cerlit'led rijail, postage prepaid, return -receipt reqticsted
shall be deerried received oil the date or receipt thereol'.
C. if to City:
City of Baldwin Park
Attn: Shannon Yauchzee, Chief Executive Officer
14403 East Pacific Avenue
Baldwin Park, California 91706
Telephone (626) 960.4011, ext. 482
Facsimile (626) 337.2965
With a copy to:
Tafoya & Garcia, LLP
Attn: Robert Tafoya
316 West 2'd Street, Suite 1000
Los Angeles, CA 90012
Telephone (213) 617-0600
Facsimile (626) 337-2965
D. If to Developer:
Robert Emami, President
ROEM Development Corporation
1650 Lafayette Street
Santa Clara, CA 95050
Phone: (408) 984-5600
Fax: (408) 984-3111
With a copy to:
Richard Van'tRood
EM,
Corporate Counsel
1650 Lafayette St
Santa Clara, CA 95050
Telephone (408) 529-2300
Facsimile (408) 984-3111
9. COUNTERPART ORIGINALS.
This ENA may be executed in two (2) counterpart originals which, when taken together, shall
constitute but one and the same instrument.
10, ENTIRE AGREEMENT
'I'llis 1-s'NA l,c, elt f,file 1-nn'tics and Si,lpei-cedes all negotiatiolls or
,prc�,sejjt� C
, flle entire agrx,,i'n 1 0
s between tile paqi(,,� -,ct to develol)incllt of' the plQject Site.
ffeviolls agreement, witli 1'esliL .
-eed as stlell in writing illd cei-tilied by ffic
],'his ENA inay not be atnendcd tinless a,,i
signatures of the parties hereunder.
11, EFFECTIVE DATE
The effective date of this ENA shall be the date it is signed on behalf of City.
THE CITY OF BALDWIN PARK
Dated: By: . .... ... . . .... . . --,
Manuel Lozano, Chair
APPROVED AS TO FORM:
TAFOYA & GARCIA
General Counsel
ROEM DEVELOPMENT
CORPORATION,
a California Corporation
Dated: By: . . .. . ................ . . . .......... . ---
Robert Emami, President
Dated: By:
Its
Page 11
EXHIBIT B
CRITERIA FOR NEIGHBORHOOD RETAIL AND RESTAURANT USES
Retail uses to be operated on the Project Site shall be lialited to a neighborhood retail operator on
the m�Jority of ffic commercial coull)()nent Project Site, Fast-food establishirlents, drive-throLigh
businesses of any kind, professional services snick as nad salon acrd sill-lilar uses are not
Ile 1
,-�,
ace,eptt�ibl e neighborhood retail busillesses for thi s pr(j e(",t. ,, "I xecjjtive I irector, in his sole
discretion, relay determine whether a proposed business opmator trot named above meets the
intent of this criteria.
Page 13
ITEM NO.
STAFF E . r
TO: Honorable Mayor and City Councilebers
«,;. 1 1,i Shama P. Curian, Human Resources Manager
1
• 1' 1' 1 I •' 1 1 1 ,p, I; ,,
/'
' 1 1 1 0• 1All '
SUMMARY
This action will adopt Resolution 2015-086 amending the City's current basic salary plan to modify the salary
schedules for the employees to include the Classified Management Employees Association (CMEA), the
Confidential City Employees Association (CCEA), the General unit of Clerical Employees and the Professional
and Technical Employees (CEA), the General Unit of Maintenance Employees (SEIU Local 721), the Baldwin
Park Police Officers Association (POA), the Baldwin Park Police Management Employees Association
(BPEA), and the Unclassified Managers and Executive Directors' base salary adjustments in accordance with
the respective Memorandums of Understanding and Benefits Matrices Effective July 1, 2014.
FISCAL
All costs associated with the MOU were disclosed and approved in the City Council meeting on July 15, 2015
and August 5, 2015
COMMENDATION
It is recommended that the City Council adopt Resolution No. 2015-086, a resolution of the City Council of the
City of Baldwin Park amending Resolution No. 2008-005 a basic salary plan for the employees of Baldwin
Park.
BACKGROUND
Pursuant to the adoption of the Memorandums of Understanding retro -effective to July 1, 2014, the Cost of
Living Adjustments (COLA) were negotiated and the agreed upon salaries are included in the resolution
effective to Julyl, 2014.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
Because the Memorandums of Understanding were approved and ratified in open session on July 15, 2015 and
August 6, 2015 no alternatives are foreseeable.
■1/ s
41, Resolution No. 2015-086: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK AMENDING RESOLUTION NO. 2008-005 A BASIC SALARY PLAN FOR THE EMPLOYEES OF
THE CITY OF BALDWIN PARK
RESOLUTION NO. 2015-086
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
AMENDING RESOLUTION 2008-005 A BASIC SALARY PLAN FOR THE
EMPLOYEES OF THE CITY OF BALDWIN PARK TO AMEND THE BASE SALARY
PLAN FOR THE EMPLOYEES OF THE CITY OF BALDWIN PARK TO INCLUDE
CLASSIFIED MANAGEMENT EMPLOYEES (CMEA); CONFIDENTIAL EMPLOYEES
(CCEA); GENERAL UNIT OF CLERICAL EMPLOYEES; PROFESSIONAL AND
TECHNICAL EMPLOYEES (CEA); GENERAL UNIT OF MAINTENANCE EMPLOYEES
(SEIU LOCAL 721); THE BALDWIN PARK POLICE OFFICERS EMPLOYEES'
ASSOCIATION (POA); THE BALDWIN PARK POLICE MANAGEMENT EMPLOYEES'
ASSOCIATION (PMEA); AND THE UNCLASSIFIED MANAGERS AND EXECUTIVE
DIRECTORS' BASE SALARY ADJUSTMENTS IN ACCORDANCE WITH THE
RESPECTIVE MEMORANDUMS OF UNDERSTANDING AND BENEFITS MATRICES
EFFECTIVE JULY 1, 2014
THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS
FOLLOWS:
SECTION 1. Effective July 1, 2014, the base salary range, which does not include the
employer paid member contribution to retirement for each employee
classification is hereby the salary range set forth in Exhibit A, attached
hereto.
SECTION 2. That Exhibit A consists of the following:
1. General Clerical, Professional and Technical Employees -
Classification, Steps and Salaries
Effective July 1, 2014 the base salary range which does not include the
contribution to retirement for the General Unit Employees is hereby the
salary range set forth in Section 1 of Exhibit A attached hereto.
2. Confidential Employees - Classification, Steps, and Salaries
Effective July 1, 2014 the base salary range which does not include the
contribution to retirement for the Confidential Employees is hereby the
salary range set forth in Section 2 of Exhibit A attached hereto.
3. General Unit of Maintenance Employees - Classification, Steps,
and Salaries. Effective July 1, 2014 the base salary range which does not
include the contribution to retirement for the Maintenance Employees is
hereby the salary range set forth in Section 3 of Exhibit A attached hereto.
Resolution No. 2015-086
Page 2
4. Police Sworn and Non -sworn Employees - Classification, Steps,
and Salaries. Effective July 1, 2014 the base salary range which does not
include the contribution to retirement for the Police Sworn and Non -sworn
Employees is hereby the salary range set forth in Section 4 of Exhibit A
attached hereto.
5. Police Management Employees - Classification, Steps, and
Salaries. Effective July 1, 2014 the base salary range which does not
include the contribution to retirement for the Police Management
Employees is hereby the salary range set forth in Section 5 of Exhibit A
attached hereto.
6a. Classified Management Employees - Classification, Steps, and
Salaries
Effective July 1, 2014, the base salary range which does not include the
contribution to retirement for the Classified Management Employees is
hereby the salary range set forth in section 6 of Exhibit A attached hereto.
6b. Unclassified Management Employees — Fixed Rate Position
Effective July 1, 2014, the base salary range which does not include the
contribution to retirement for the Human Resources Manager classification
is hereby the fixed salary set forth in section 6 of Exhibit A attached
hereto.
6c. Unclassified Management Employees —Classifications, Steps, and
Salaries
Effective July 1, 2014, the base salary range which does not include the
contribution to retirement for the Accounting Manager, the Chief Deputy
City Clerk, the City Planner, and the Housing Manager classifications is
hereby the salary range set forth in section 6 of Exhibit A attached hereto.
7. Executive Employees - Classification, Fixed Rate, and Salaries
Effective July 1, 2014, the base salary range which does not include the
contribution to retirement for the Executive Management classification is
hereby the salary range set forth in Section 7 of Exhibit A, attached
hereto.
8. Elected Officials — Fixed Rate Positions
Effective December 5, 2007, the salary range for each fixed rate position
is hereby fixed by the salary set forth in Section 9 of Exhibit A, attached
hereto.
Resolution No. 2015-086
Page 3
SECTION 3. That all Resolutions or portions thereof in conflict hereby are hereby
repealed.
SECTION 4. That the City Clerk shall forward a copy of this resolution to the Human
Resources Manager and certify to the adoption of this Resolution.
SECTION 5. That this Resolution shall go into effect immediately upon adoption.
APPROVED AND ADOPTED THIS 19th DAY OF AUGUST, 2015
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, Kristi Russell, Chief Deputy City Clerk of the City of Baldwin Park, do
hereby certify that the foregoing Resolution was duly and regularly approved and
adopted by the City Council of the City of Baldwin Park at its regular meeting of
the 19th day of August, 2015, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCILMEMBERS:
Kristi Russell
CHIEF DEPUTY CITY CLERK
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ITEM NO.
STAFF E Off.
0 ' ""U TO: l-Ionorable Mayor and City Counci�lmembers
iJeo
r`r��'�,� FROM: Shannon Yauc.�liree, Cl�rf:Executive OfficersA 6a� 0 ` Sliania P. Curian, Human Resources Manager
„��
DATE: August 19,2015
SUBJECT: ADOPTION OF RESOLUTION NO. 2015-062 A RESOLUTION OF
THE CITY COUNCIL OF BALDWIN PARK AMENDING RESOLUTION NO.
2005-033 FIXING THE EMPLOYERS CONTRIBUTION UNDER THE PUBLIC
EMPLOYEES MEDICAL AND HOSPITAL CARE ACT
SUMMARY
Adopt Resolution 2015-062 increasing the monthly health premium contributions for the General Maintenance
employees per the Memorandum of Understanding approved by City Council on July 15, 2015.
FISCAL IMPACT
The cost for the increase in medical benefits for the General Maintenance Retirees is estimated to be $9,600 for
the fiscal year of 2015-16.
RECOMMENDATION
It is recommended that the City Council waive further reading, read by title only and adopt Resolution No.
2015-062 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
AMENDING RESOLUTION NO. 2005-033 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE
PUBLIC EMPLOYEES MEDICAL AND HOSPITAL CARE ACT".
BACKGROUND
The City of Baldwin Park contracts with the California Public Employees' Retirement System (Ca1PERS) for
health care coverage for all employees covered under the retirement system. The health coverage is for both
eligible and retired employees. As part of the contract with Ca1PERS it is necessary for the City to establish by
resolution the maximum amount to be paid for employees and retirees.
Resolution No. 2015-062 establishes the amount for most groups as the single party premium. The amounts
established for the General Maintenance employees are different because they do not receive a cafeteria plan.
Once an employee retires and no longer receives a cafeteria plan or fixed amount for health benefits, the City is
then committed to provide them with medical benefits at the maximum amount established in the resolution
based on their coverage group.
Only July 15, 2015 the City Council approved the Memorandum of Understanding for the General Maintenance
Employees. In that MOU, the City agreed to increase the amount of retiree medical from $618 to $718 per
month towards a current available City provided health plan of the annuitant's choice.
ALTERNATIVES
Because the Memorandum of Understanding was approved and ratified in open session on July 15, 2015 no
alternative are foreseeable.
Resolutions 2015-054, 2015-055, 2015-056, 2015-059
LEGAL REVIEW
1 1 4, ?-m-j)rwve(i- 1mv Vie Citv Attomev as to legal fonn and contenL
ATTACHMENTS
III: Resolution 2015-062: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
AMENDING RESOLUTION NO. 2005-033 FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE
PUBLIC EMPLOYEES MEDICAL AND HOSPITAL CARE ACT
RESOLUTION NO. 2015-062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK AMENDING RESOLUTION NO. 2005-033 FIXING THE
EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES
MEDICAL AND HOSPITAL CARE ACT
WHEREAS, the City of Baldwin Park is a contracting agency under Government
Code Section 22920 and subject to the Public Employees' Medical and Hospital Care
Act (the "Act"); and
WHEREAS, Government Code Section 22892(a) provides that a contracting
agency subject to Act shall fix the amount of the employer contribution by resolution;
and
WHEREAS, Government Code Section 22892(b) provides that the employer
contribution shall be an equal amount to both employees and annuitants, but may not
be less than the amount prescribed by Section 22892(b) of the Act; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the employer contribution for each employee or annuitant shall
be the amount necessary to pay the full cost of his/her enrollment, including the
enrollment of family members, in a health benefits plan or plans up to a maximum of:
Medical Grou.. _......
mm_......���..m.m. ...
.. hly Employer Contribution ....
Mont ...
Peace Officer
No C hange
General Maintenance Employees
.. ..
$718.00 �
Mana ement
9
No Can 9 .m..
General Clerical Em to ees
No Chan e
Executive......._
NoChanqe �....... ..._
_.
Confidential
No Change
Electe Officials
No Change
Professional & Technical
No Change
Non Re resented
No Change
plus administrative fees and Contingency Reserve Fund Assessments; and
SECTION 2. That the City of Baldwin Park has fully complied with any and all
applicable provisions of Government Code Section 7507 in electing the benefits set
forth above; and
SECTION 3. That the participation of the employees and annuitants of City of
Baldwin Park shall be subject to determination of its status as an "agency or
instrumentality of the state or political subdivision of a State" that is eligible to participate
in a governmental plan within the meaning of Section 414(d) of the Internal Revenue
Code, upon publication of final Regulations pursuant to such Section. If it is determined
Resolution No. SA 2015-005
Page 2
that City of Baldwin Park would not qualify as an agency or instrumentality of the state
or political subdivision of a State under such final Regulations, CaIPERS may be
obligated, and reserve the right to terminate the health coverage of all participants of the
employer; and
SECTION 4. That the executive body appoint and direct, and it does hereby
appoint and direct, Shannon Yauchzee, Chief Executive Officer, to file with the Board a
verified copy of this resolution, and to perform on behalf of City of Baldwin Park all
functions required of it under the Act; and
SECTION 5. That this Resolution was adopted at a regular meeting of the City
Council of the City of Baldwin Park, at Baldwin Park, California, this 19th day of August,
2015.
APPROVED AND ADOPTED this 19th day of August 2015.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, Clerk of the City of Baldwin Park, do hereby certify that
the foregoing Resolution was duly and regularly approved and adopted by the Members
of the City Council of the City of Baldwin Park at a regular meeting of the City Council
on August 19, 2015, by the following vote:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
ALEJANDRA AVILA
City Clerk
STAFF REPORT
TO:
cs ow ,.
r� FROM:
�r
SAN GABBLE ' ,
ti,I Y`r
'` DATE:
ITEM NO.
Honorable Mayor and City Councilmembers
Shannon Yauchzee, Chief Executive Officer
Shama Curian, HR Manager 0711,
August 19, 2015
SUBJECT: RATIFICATION OF EMPLOYMENT AGREEMENT WITH ROSE
TAM, ACCOUNTING MANAGER, AND KRISTINE RUSSELL,
CHIEF DEPUTY CITY CLERK
SUMMARY
This report requests the City Council to ratify the employment agreements for the position of Accounting
Manager and the Chief Deputy City Clerk.
FISCAL IMPACT
There is no fiscal impact as these positions are approved in the current budget.
RECOMMENDATION
Staff recommends City Council ratify the employment agreements with Rose Tam and Kristine Russell for
services as the Accounting Manager and Chief Deputy City Clerk, respectively, and authorize the execution of
each by the Mayor.
BACKGROUND
Recently, through the budget process, the position of Assistant Accounting Manager was upgraded to
Accounting Manager to better reflect the duties required for this position. In 2014-15, the position of Chief
Deputy City Clerk was upgraded and added to the budget as an approved position. According to the Baldwin
Park Municipal Code Section 35.05 these two positions are "at -will" employees and thus should be under
contract.
LEGAL REVIEW
This report and attachments has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
There are no alternatives as the municipal code requires contracts for these positions.
ATTACHMENT
1 - Contract Accounting Manager
2 - Contract Chief Deputy City Clerk
ATTACHMENT 1
EMPLOYMENT AGREEMENT
ACCOUNTING MANAGER
ROSE TAM
AGREEMENT
THIS AGREEMENT is made and entered into by and between the City of Baldwin Park,
a general law city (hereinafter "City") and Rose Tam, an individual (hereinafter
"Employee").
Section 1. Duties
City agrees to employ Employee as the Accounting; Manager with the
responsibility of supervising and managing the Finance Department under the
direction of the Finance Director.
2. The Employee shall perform other related and necessary duties as required by
law and designated by the Finance Director.
4, The Finance Director shall establish performance goals and objectives to be met
by the Employee as Accounting Manager for each year of this agreement. Said
objectives shall be established as part of the evaluation process. The Finance
Director agrees to conduct a performance evaluation after twelve (12) months
from the date of this Agreement, and also upon each annual anniversary date of
this Agreement. The evaluation shall be conducted in accordance with specific
criteria jointly developed and finalized by the Finance Director and Employee.
The Finance Director shall forward the results of an evaluation to the Chief
Executive Officer, together with a recommendation as to any change in
Employee's salary. The Chief Executive Officer, based Upon said evaluation,
may award a salary step increase to Employee.
5. Employee hereby agrees to perform faithfully and to the best of her abilities all
the duties pertaining to the office of Accounting Manager as may be required by
the laws of the City of Baldwin Park and the State of California relating to
municipal corporations, and the rules and regulations of the City of Baldwin Park,
which are now in force or which may be put in force during the term herein
stated, and further shall perform such other tasks and duties as may be
designated by the Finance Director and that the parties hereto agree that said
position as Accounting Manager shall be deemed and construed to be a full-time
position.
Section 2. Terms of Employment
The term of employment shall commence August 19, 2015 and shall continue
until terminated as set forth in this Agreement.
Z Nothing in this Agreement shall prevent, limit or otherwise ';interfere with the right
of the Chief Executive Officer to terminate the service of the Employee as an "at -
will" Employee.
3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right
of the Employee to resign at any time from his position with City provided
Employee gives to City thirty (30) day written notice prior to the effective date of
Employee's resignation, unless the parties otherwise agree.
Section 3. Cora ensetion�Benefits
1. Commencing August 19, 2015, the Accounting Manager salary shall be Step 7 of
the Accounting Manager salary schedule.
2. Benefits:
a. The City shall provide to Employee all fringe benefits as are in the
Manager's Benefits Matrix.
Section 4. Termination "M aiv+sr and Severance lea
1. In the event the Chief Executive Officer terminates Employee's employment as
Accounting Manager pursuant to this Agreement, and if Employee is not
otherwise in breach of the terms of this Agreement, and if. Employee executes a
written waiver of any and all claims the Employee may have against the City,
including but not limited to, a Civil Code Section 1542 waiver, then and only then
the City shall pay a lump sum cash payment equal to three (3) months base
salary ("Severance Pay") to Employee. However, the City shall be relieved of its
obligation to pay Severance Pay if Employee is terminated for malfeasance in
carrying out the duties obligated under this Agreement or if the Employee is
convicted of any illegal act involving moral turpitude or personal gain or if
Employee refuses to sign a complete waiver releasing the City of any and all
claims the Employee may have against the City.
Section 5. General Provisions
1. The text herein shall constitute the entire Agreement between the parties.
2. This Agreement shall be effective August 19, 2015.
3. This Agreement shall only be modified in writing by the parties.
CITY OF BALDWIN PARK
0
Manuel Lozano
Mayor
ATTEST.
Alejandra Avila
City Clerk
EMPLOYEE
By
Rose Tam
Accounting Manager
Date
AGREEMENT
THIS AGREEMENT is made and entered into by and between the City of Baldwin Park,
a general law city (hereinafter "City") and Rose Tam, an individual (hereinafter
"Employee").
Section 1. Duties
1 City agrees to employ Employee as the Accounting Manager with the
responsibility of supervising and managing the Finance Department under the
direction of the Finance Director,
2. The Employee shall perform other related and necessary: duties as required by
law and designated by the Finance Director.
4. The Finance Director shall establish performance goals and objectives to be met
by the Employee as Accounting Manager for each year of this agreement. Said
objectives shall be established as part of the evaluation process, The Finance
Director agrees to conduct a performance evaluation after twelve (12) months
from the date of this Agreement, and also upon each annual anniversary date of
this Agreement. The evaluation shall be conducted in accordance with specific
criteria jointly developed and finalized by the Finance Director and Employee.
The Finance Director shall forward the results of an evaluation to the Chief
Executive Officer, together with a recommendation as to any change in
Employee's salary, The Chief Executive Officer, based upon said evaluation,
may award a, salary step increase to Employee.
5. Employee hereby agrees to perform faithfully and to the best of her abilities all
the duties pertaining to the office, of Accounting Manager as may be required by
the laws of the City of Baldwin Park and the State of California relating to
municipal corporations, and the rules and regulations of the City of Baldwin Park,
which are now in force or which may be put in force during the term herein
stated, and further shall perform such other tasks and duties as may be
designated by the Finance Director and that the parties hereto agree that said
position as Accounting Manager shall be deemed and construed to be a full-time
position.
Section 2. Terrr�s of E io merit
The term of employment shall commence August 19, 2015 and shall continue
until terminated as set forth in this Agreement.
2. Nothing in this Agreement shall prevent„ limit or otherwise interfere with the right
of the Chief Executive Officer to terminate the service of the Employee as an "at -
will" Employee.
3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right
of the Employee to resign at any time from his position with City provided
Employee gives to City thirty (30) day written notice prior to the effective date of
Employee's resignation, unless the parties otherwise agree.
Section 3. Cornu ensationd enefits,
1. Commencing August 19, 2015, the Accounting Manager salary shall be Step 7 of
the Accounting Manager salary schedule.
2. Benefits:
a. The City shall provide to Employee all fringe benefits as are in the
Manager's Benefits Matrix.
Section 4. Termination Waiver and Severance Pa
In the event the Chief Executive Officer terminates Employee's employment as
Accounting Manager pursuant to this Agreement, and if Employee is not
otherwise in breach of the terms of this Agreement, and if Employee executes a
written waiver of any and all claims the Employee may have against the City,
including but not limited to, a Civil Code Section 1542 waiver, then and only then
the City shall pay a lump sum cash payment equal to three (3) months base
salary ("Severance Pay") to Employee. However, the City shall be relieved of its
obligation to pay Severance Pay if Employee is terminated for malfeasance in
carrying out the duties obligated under this Agreement or if the Employee is
convicted of any illegal act involving moral turpitude or personal gain or if
Employee refuses to sign a complete waiver releasing the City of any and all
claims the Employee may have against the City.
Section 5. General Provisions
1. The text herein shall constitute the entire Agreement between the parties.
2. This Agreement shall be effective August 19, 2015.
3. This Agreement shall only be modified in writing by the parties.
CITY OF BALDWIN PARK
By.
Manuel Lozano
Mayor
Date
ATTEST:
Alejandra Avila
City Clerk
EMPLOYEE
By
Rose Tam
Accounting Manager
Date v
ATTACHMENT 2
EMPLOYMENT AGREEMENT
CHIEF DEPUTY CITY CLERK
KRISTINE RUSSELL
AGREEMENT
THIS AGREEMENT is made and entered into by and between the City of Baldwin Park, a
general law city (hereinafter "City") and Kristine Russell, an individual (hereinafter
"Employee").
Section 1. Duties
1. City agrees to ernploy Employee as the Chief Deputy City Clerk with the
responsibility of supervising and managing the City Clerk's Office under the direction
of the Chief Executive Officer.
2. The Employee shall perform other related and necessary duties as required by law
and designated by the Chief Executive Officer,
4. The Chief Executive Officer shall establish performance goals and objectives to be
met by the Employee as Chief Deputy City Clerk for each year of this agreement.
Said objectives shall be established as part of the evaluation process. The Chief
Executive Officer agrees to conduct a performance evaluation after twelve (12)
months from the date of employment, and also upon each annual anniversary date
of employment. The evaluation shall be conducted in accordance with specific
criteria jointly developed and finalized by the Chief Executive Officer and Employee.
The Chief Executive Officer, based upon said evaluation, may award a salary step
increase to Employee.
5. Employee hereby agrees to perform faithfully and to the best of her abilities all the
duties pertaining to the office of Chief Deputy City Clerk as may be required by the
laws of the City of Baldwin Park and the State of California relating to municipal
corporations, and the rules and regulations of the City of Baldwin Park, which are
now in force or which may be put in force during the term herein stated, and further
shall perform such other tasks and duties as may be designated by the Chief
Executive Officer and that the parties hereto agree that said position as Chief Deputy
City Clerk shall be deemed and construed to be a full-time position.
Section 2. Terms of Erre to r^nent
1. The Employee's start date and anniversary date of employment is December 15,
2014, and the terms of this agreement shall commence July 1, 2015, and shall
continue until terminated as set forth in this Agreement.
2. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of
the Chief Executive Officer to terminate the service of the Employee as an "at -will"
Employee.
3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of
the Employee to resign at any time from his position with City provided Employee
gives to City thirty (30) day written notice prior to the effective date of Employee's
resignation, unless the parties otherwise agree.
Section 3. Conw enationfSeneflts
1. Commencing July 1St, 2015, the Chief Deputy City Clerk salary shall be Step 1 of the
Chief Deputy City Clerk salary schedule.
2. Benefits:
a. The City shall provide to Employee all fringe benefits as are in the Manager's
Benefits Matrix.
Section 4. Termination Maiver and Severance Pau
In the event the Chief Executive Officer terminates Employee's employment as Chief
Deputy City Clerk pursuant to this Agreement, and if Employee is not otherwise in
breach of the terms of this Agreement, and if Employee executes a written waiver of
any and all claims the Employee may have against the City, including but not limited
to, a Civil Code Section 1542 waiver, then and only then the City shall pay a lump
sum cash payment equal to three (3) months base salary ( "Severance Pay") to
Employee. 'However, the City shall be relieved of its obligation to pay Severance
Pay if Employee is terminated for malfeasance in carrying out the duties obligated
under this Agreement or if the Employee is convicted of any illegal act involving
moral turpitude or personal gain or if Employee refuses to sign a complete waiver
releasing the City of any and all claims the Employee may have against the City.
Section 5. General Provisions
1. The text herein shall constitute the entire Agreement between the parties.
2. This Agreement shall be effective July 15t, 2015.
3. This Agreement shall only be modified in writing by the parties.
CITY OF BALDWIN PARK
By
Manuel Lozano, Mayor
Date
ATTEST:
Alejandra Avila, City Clerk
EMPLOYEE
.K
By Kristine R t
ussell, Chief Deputy City Clerk
Date l�...,.
ITEM NO.
STAFF REPOR
TO: The Honorable Mayor and Members of the City Council
r" ppg#'� ��µ.y �q`%` �J FROM: Terry Shea, im Director of Finance
/4y
�+trJEL
�m' `'A DATE: August 19, 2015 J AN
SUBJECT: Adopt Resolution No 2015-085 Setting the Annual
Appropriations Limit for Fiscal Year 2015/16
SUMMARY
The City is required by State law to annually adopt a resolution establishing the City's
Appropriation limit. The Appropriation Limit applies to the City's General Fund expenditures.
The Appropriation Limit for Fiscal Year 2015/16 is $ 68,466,252. The City's adopted General
Fund budget of $26,421,395 is well below the current appropriation's limit.
FISCAL IMPACT
None
RECOMMENDATION
Adopt Resolution No. Setting the Annual Appropriation Limit for Fiscal Year 2015/16
at $ 68,466,252.
ALTERNATIVES
There are no other alternatives for the City Council to consider as the State Constitution
mandates cities prepare these calculations annually and have them adopted by their respective
City Councils.
LEGAL REVIEW
Resolution approved as to form and content
Appropriation Limit Staff Report
Page 2
BACKGROUND
Article XIII.B of the California State Constitution specifies that appropriations made by State
and local governments may increase annually by no more than a factor comprised of the change
in population combined with either the change in California per capita personal income or the
change in the local assessment roll due to local non-residential construction, whichever is
greater. The original base year was 1978 so the formula is based on the aggregate increase
annually since that date.
Data provided by the State Department of Finance indicates that the county's population change
over the last year was 0.39%. Additionally, California's per capita personal income change was
3.82%. These factors combined will increase the City's annual appropriation limit to
$68,466,252 for Fiscal Year 2015-16. Although the law authorizes the City to spend up to this
amount from the proceeds of taxes, the Fiscal year 2015-16 adopted General Fund budget
proposes to appropriate only 39% of this allowable limit.
Attachments: Appropriation Worksheet
Resolution No. 2015-085
ATTACHMENT A
DETERMINATION OF APPROPRIATION LIMIT
FISCAL YEAR 2015-2016
APPROPRIATION LIMIT FOR FISCAL YEAR 2014-2015: 65,690,878
APPROPRIATION LIMIT FOR FY 2015-2016
ADJUSTMENT FACTORS:
Per Capita Change: 3.82% Ratio 1.0382
Population Change: 0.39% Ratio 1.0039
CALCULATION FACTOR FOR FY 2015-2016 1.0422
ANNUAL APPROPRIATION LIMIT: 68,466,252
APPROPRIATION SUBJECT TO LIMITATION FOR FY 2015-2016
Proceeds of Taxes: 22,246,580
Exclusions -
Appropriations Subject to Limitation 22,246,580
Current Year Limit 68,466,252
Over/(Under) Limit (46,219,672)
TOTAL PROCEEDS AND NON -PROCEEDS OF TAXES (General Fund Only) 26,421,395
PERCENT OF TOTAL APPROPRIATIONS LIMIT FROM PROCEEDS OF TAXES 38%
RESOLUTION NO. 2015-085
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BALDWIN PARK, CALIFORNIA, SETTING THE
ANNUAL APPROPRIATION LIMIT FOR THE FISCAL
YEAR 2015-2016
WHEREAS, Article XIIIB of the California Constitution requires the Legislative
Body to establish an Appropriations Limit annually beginning with the Fiscal Year ending
June 30, 1981; and
WHEREAS, the City Council is required by Section 7910 of the Government
Code to establish its Appropriations Limit by Resolution; and
WHEREAS, the Appropriations Limit documentation has been available for public
inspection for the required fifteen days, in accordance with Section 7910 of the
Government Code, prior to the approval of the limit by the Legislative Body; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
HEREBY RESOLVES AS FOLLOWS:
Section 1. The Appropriations Limit for the Fiscal Year 2015-2016 has been
determined to be $68,466,252 and was prepared using the change in the Per Capita
Personal Income change of 3.82% and the County's population changed by 0.39%. As
provided by the State Department of Finance, pursuant to Sections 2227 and 2228 of
the Revenue and Taxation Codes, calculations as of January 1, 2015.
Section 2. That the City Clerk shall certify to the adoption of this Resolution
and the same shall be in full force and effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 19St day of August 2015.
MANUELLOZANO
MAYOR
Resolution No. 2015-085
Page 2
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss,
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify
that the foregoing resolution 2015-085 was duly and regularly approved and adopted by
the City Council of the City of Baldwin Park at a regular meeting of the City Council held
on August 19, 2015, by the following vote:
AYES: COUNCIL MEMBERS:.
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS;.
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA,
CITY CLERK
ITEM NO. 17
STAFF REPORT
TO: Honorable Mayor and City Councilmembers
" II , ,�, , FROM: Daniel Wall, P.E., Director of Public Works / City EnginccC„
j
SAN osLDATE: August 19, 2015
v4E
SUBJECT: AMENDMENT OF GENERAL ON-CALL PROFESSIONAL
0JANO
SERVICES AGREEMENTS
SUMMARY
This item was heard previously and held over. The item will amend the three General On -Call Professional
Services Agreements that the City Council Approved on June 18, 2014. Approval of this item would make
changes to the compensation section of all three agreements and would add Building Inspections and Plan
Check Services to the scope of services to be provided by Infrastructure Engineers.
FISCAL IMPACT
The Adoption of this resolution has no impact at this time to the General Fund or any other City Funds. Services
to be performed by the consultants would be paid for with appropriated funds.
RECOMMENDATION
It is recommended that the City Council authorize the
Services Agreements.
amendments to the three General On -Call Professional
BACKG lI O UND
In order to expedite the delivery of Capital Projects requiring the services of consultants, on June 18, 2014, the
City Council took the following actions:
Entered into a three-year on-call professional services agreement with Infrastructure Engineers of Orange for
Civil and Traffic Engineering Design Services; Project Management, Construction Management, and Inspection
Services for General Engineering Projects; and Land Surveying Services; and,
Entered into a three-year on-call professional services agreement with Vanir Construction Management of Los
Angeles for Project Management, Construction Management, and Inspections Services for Building Projects;
Landscape Architecture Design Services; Pavement and Geotechnical and Materials Testing Services;
Environmental Document Services; Community Relations/Public Outreach Services; Grant Writing Services;
and Labor Compliance Services; and,
Enter into a three-year on-call professional services agreement with La Canada Design Group of Pasadena for
Architectural Design Services.
The proposed contract amendments will add Building Inspection and Plan Checking to the services to be
provided by Infrastructure Engineers. The proposed contract amendments will change Section 7 of all three
Agreements from:
7. Compensation
Subject to any limitations set forth in this Agreement, City agrees o pay Consultant the amounts specified in
future amendments to this agreement. Total Compensation, including reimbursement for actual expense, shall
not exceed ten thousand ($10,000), unless additional compensation is approved in writing by the Chief
Executive Officer or the City or the City Council.
On -Call Professional Services Agreements
August 19, 2015
Pate 2
The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures
reasonably incurred in the performance of this Agreement.
To the Proposed:
7. Compensation
A. All task orders issued to the Consultant shall be authorized by the City's Chief Executive Officer or his
designated Director and agreed by the Consultant. The task order must specify the scope of work, duration of
the task assigned, and the amount of compensation, and shall not exceed fifty ($50,000) unless approved by
action of the City Council.
B. Total expenditures under the contract shall not exceed $100,000 per fiscal year unless approved by
action of the City Council. Expenditures must not exceed amounts appropriated for such work through the City
Council Approved Budget or, through a separate specific budget appropriation.
C. City agrees to compensate the Consultant for each service which Consultant performs to the satisfaction
of the City in accordance the scheduled Hourly Rates and Price Sheet set forth in Exhibit A of the Agreement.
Payments will be made only after submission of milestone work product and submission of proper invoices in
the forms specified by the City.
D. Additional Services. No claims for additional services performed by SERVICE PROVIDER which are
beyond the scope of issued task orders shall be paid by CITY.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
Alternatively, the City Council could choose to continue with the on-call professional services agreements as -is,
or change the amount not requiring Council approval to $25,000 or some other amount, and/or change the fiscal
year spending cap to some other amount.
ATTACHMENTS
1. Professional Services Agreement Amendment with Infrastructure Engineers
2. Professional Services Agreement Amendment with Vanir Construction Management
3. Professional Services Agreement Amendment with La Canada Design Group
AMENDMENT TO AGREEMENT FOR SERVICES
This amends the Agreement is entered into on the 18th day of June, 2014 by and between
the City of Baldwin Park ("CITY") and La Canada Design Group ("SERVICE PROVIDER").
A. Change in Compensation
1. Remove "Section 7. Compensation" and replace it with the following:
7. COMPENSATION
A. All task orders issued to the Consultant shall be authorized by the City's Chief
Executive Officer or his designated Director and agreed by the Consultant.
The task order must specify the scope of work, duration of the task assigned,
and the amount of compensation, and shall not exceed fifty ($50,000) unless
approved by action of the City Council,
B. Total expenditures under the contract shall not exceed $100,000 per fiscal
year unless approved by action of the City Council. Expenditures must not
exceed amounts appropriated for such work through the City Council
Approved Budget or, through a separate specific budget appropriation.
C. City agrees to compensate the Consultant for each service which Consultant
performs to the satisfaction of the City in accordance the scheduled Hourly
Rates and Price Sheet set forth in Exhibit A of the Agreement. Payments will
be made only after submission of milestone work product and submission of
proper invoices in the forms specified by the City.
D. Additional Services. No claims for additional services performed by
SERVICE PROVIDER which are beyond the scope of issued task orders shall
be paid by CITY.
TO EFFECTUATE THIS AMENDMENT TO THE AGREEMENT, the parties have
caused their duly authorized representatives to execute this Agreement on the dates set forth
below.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
CITY OF BALDWIN PARK SERVICE PROVIDER:
Manual Lozano
Mayor
name and title
ATTEST: By:
City Clerk name and title
AMENDMENT TO AGREEMENT FOR SERVICES
This amends the Agreement entered into on the 18th day of June, 2014 by and between
the City of Baldwin Park ("CITY") and Vanir Construction Management ("SERVICE
PROVIDER").
A. Change in Compensation
1. Remove "Section 7. Compensation" and replace it with the following:
7. COMPENSATION
A. All task orders issued to the Consultant shall be authorized by the City's Chief
Executive Officer or his designated Director and agreed by the Consultant.
The task order must specify the scope of work, duration of the task assigned,
and the amount of compensation, and shall not exceed fifty ($50,000) unless
approved by action of the City Council.
B. Total expenditures under the contract shall not exceed $100,000 per fiscal
year unless approved by action of the City Council. Expenditures must not
exceed amounts appropriated for such work through the City Council
Approved Budget or, through a separate specific budget appropriation.
C. City agrees to compensate the Consultant for each service which Consultant
performs to the satisfaction of the City in accordance the scheduled Hourly
Rates and Price Sheet set forth in Exhibit A of the Agreement. Payments will
be made only after submission of milestone work product and submission of
proper invoices in the forms specified by the City.
D. Additional Services. No claims for additional services performed by
SERVICE PROVIDER which are beyond the scope of issued task orders shall
be paid by CITY.
TO EFFECTUATE THIS AMENDMENT TO THE AGREEMENT, the parties have
caused their duly authorized representatives to execute this Agreement on the dates set forth
below.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
CITY OF BALDWIN PARK SERVICE PROVIDER:
Manual Lozano, Mayor
ATTEST:
Alejandra Avila, City Clerk
By:
name and title
By: .......
name and title
AMENDMENT TO AGREEMENT FOR SERVICES
This amends the Agreement is entered into on the 18th day of June, 2014 by and between
Y ("CITY") AdyancedM) ed Em �iIjc rir� , .C�� , Dl w_lpfrastru ture
the Cit of Baldwin Park CITY and
En knegs ("SERVICE PROVIDER").
A. Additional Scope of Work
1. CITY has determined that it requires the following professional services from a
SERVICE PROVIDER: Building lnsl ect on and Plan Check Services . iii addition to the
other sgjykjq§_�MLftedjjLthe a recinent.
2. SERVICE PROVIDER represents that it is fully qualified to perform such
professional services by virtue of its experience and the training, education and expertise of
its principals and employees. SERVICE PROVIDER further represents that it is willing to
accept responsibility for performing such services in accordance with the terms and
conditions of the Agreement.
B. Change in Compensation
1. Remove section 7. Compensation and replace it with the following:
7. COMPENSATION
A. All task orders issued to the Consultant shall be authorized by the City's Chief
Executive Officer or his designated Director and agreed by the Consultant.
The task order must specify the scope of work, duration of the task assigned,
and the amount of compensation, and shall not exceed fifty ($50,000) unless
approved by action of the City Council.
B. Total expenditures under the contract shall not exceed $100,000 per fiscal
year unless approved by action of the City Council. Expenditures must not
exceed amounts appropriated for such work through the City Council
Approved Budget or, through a separate specific budget appropriation.
C. City agrees to compensate the Consultant for each service which Consultant
performs to the satisfaction of the City in accordance the scheduled Hourly
Rates and Price Sheet set forth in Exhibit A of the Agreement. Payments will
be made only after submission of milestone work product and submission of
proper invoices in the forms specified by the City.
D. Additional Services. No claims for additional services performed by
SERVICE PROVIDER which are beyond the scope of issued task orders shall
be paid by CITY.
1
TO EFFECTUATE THIS AMENDMENT TO THE AGREEMENT, the parties have
caused their duly authorized representatives to execute this Agreement on the dates set forth
below.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first
written above.
CITY OF BALDWIN PARK SERVICE PROVIDER:
go
Manual Lozano
Mayor
ATTEST:
City Clerk
name and title
2
name and title
ITEM NO.
'i/1�
STAN F RT /
to TO: Honorable Mayor and City Councilmembers
c+ ,
FROM: Shannon Yauchzee, Chief Executive Officer
TSE
;K NY,
•,I : �� ' DATE: August 19, 2015
F VA ILiEY
01 1
SUBJECT: INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF
�EJD ASO THE CITY OF BALDWIN PARK REQUIRING SPECIFIC FINDINGS BY THE
CITY COUNCIL AND VOTER APPROVAL BY A SUPER MAJORITY BEFORE
CONTRACTING OUT GENERAL POLICE SERVICES
SUMMARY
This report requests that City Council introduce, for a first reading, an Ordinance which would require that
specified studies, surveys and supporting data be prepared and presented, and that a subsequent ballot measure
would be presented for voter approval prior to the City negotiating and approving a contract for general police
services.
FISCAL IMPACT
There is no fiscal impact associated with this action.
RECOMMENDATION
Staff recommends that Council introduce for a first reading, by title only and waive further reading, of
Ordinance No. 1376, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
REQUIRING SPECIFIC FINDINGS BY THE CITY COUNCIL AND VOTER APPROVAL BY A SUPER MAJORITY BEFORE
CONTRACTING OUT GENERAL POLICE SERVICES."
BACKGROUND
Pursuant to City Council direction, the City Attorney authored this Ordinance with the purpose of providing a
clear process which will be executed should the City be faced with the need to consider contracting with an
outside agency to provide law enforcement services. The Ordinance excludes contracting out for specialized
police services or entering into mutual aid agreements with other law enforcement agencies.
This Ordinance will require that specific criteria are met and information is presented to an ad hoc committee
for review. The Ordinance also requires an independent auditor to prepare a report, evaluating the cost
implications associated with contracting out of law enforcement services. With this information and report, the
ad hoc committee will evaluate and prepare a recommendation to City Council.
This Ordinance will also require an approval by a super majority of 55% of voters of the City which will be
presented in a ballot measure at any general municipal election.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
Council may choose to not approve the Ordinance and, instead, direct staff to prepare a Measure to be placed on
a voters ballot for the next general municipal election, or Council may choose to take no action.
ATTACHMENTS
#1, Ordinance No. 1376
ORDINANCE NO. 1376
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
REQUIRING SPECIFIC FINDINGS BY THE CITY COUNCIL AND VOTER APPROVAL
BY A SUPER MAJORITY BEFORE CONTRACTING OUT GENERAL POLICE SERVICES
WHEREAS, the City Council of the City of Baldwin Park hereby finds and declares that,
in order to ensure minimum service levels, accountability, and a police force that is aware of
community needs, the City of Baldwin Park shall maintain its own police department for general
police services and shall provide such service by City employees.; and
WHEREAS, the City shall be prohibited from utilizing an alternative law enforcement
provider for general police services, absent specified findings and voter approval by a super
majority vote of 55% as set forth below.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. This Ordinance shall be known and may be cited as the "Let the People
Vote: Voter Approval Required for Contracting of City Police Services." For purposes of
this Ordinance, the City of Baldwin Park may be referred to as "City" or "Baldwin Park."
Section 2, I. Before the City may seek voter approval for contracting out general
police services as specified herein, the following findings must be made by the City Council:
(a). Existing emergency response times and service levels, including but not limited to
on -duty staffing level, facilities, and equipment, shall be maintained or enhanced.
(b). There shall not be an increase in cost to the policing allocation, or if a savings to
any fund is projected, it shall not be as a result of significant service alterations or reductions.
Such findings shall be compiled in a written report and presented to an ad hoc committee
of residents appointed by the city council. This committee shall also be presented with a written
report prepared by an independent auditor, evaluating all financial costs incurred by the City as a
result of the proposed decision to contract out general police services. This committee shall
develop a written recommendation to be presented to the city council in open session, regarding
the proposed decision to utilize an alternative provider for general police services. The number
of committee members, composition, and qualifications shall be determined by a Resolution of
the City Council.
II. No less than six (6) months prior to any decision to utilize an alternative provider for
general police services, the proposed utilization shall have been approved by a super majority of
55% of the voters of the City voting thereon at any general municipal election.
III. In the event the City does not comply with this Ordinance and legal action is needed
to enforce the provisions, upon prevailing in such enforcement action, the person bring such
action shall be entitled to reasonable attorney's fees.
Section 3. The Chief Executive Officer or its designee is authorized to take action as
may be necessary to implement this ordinance.
Section 4. Nothing in this Ordinance shall preclude the City from contracting for
specialized police services or entering into mutual aid agreements with other law enforcement
agencies.
Section 5. The Mayor of the City of Baldwin Park City Council is hereby authorized
to affix his/her signature to this Ordinance signifying its adoption by the City Council of the City
of Baldwin Park.
Section 6. The City Clerk of the City of Baldwin Park shall certify to the adoption of
this Ordinance and cause the same to be posted and/or published as required by law.
Section �7, This Ordinance shall go into effect and be in full force and operation from
and after thirty (30) days from the date of its final passage and adoption.
Section If any chapter, section, subsection, subdivision, paragraph, sentence, clause or
phrase, or portion of this Ordinance, or the application thereof to any person, is for any reason
held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of this Ordinance or its application
to other persons. The City Council hereby declares that it would have adopted this Ordinance
and each chapter, section, subsection, subdivision, paragraph, sentence, clause, phrase, or portion
thereof, irrespective of the fact that any one or more sections, subsections, subdivisions,
sentences, clauses, phrases, or portions of the application thereof to any person, be declared
invalid or unconstitutional.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Baldwin Park this
day of August, 2015.
MAYOR
ATTEST:
CITY CLERK
State of California
County of Los Angeles ss:
City of Baldwin Park
I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing
Ordinance No. 1376 was regularly introduced and placed upon its first reading at a regular
meeting of the City Council on August , 2015. Thereafter, said Ordinance No. 1376 was
duly approved and adopted at a regular meeting of the City Council on August , 2015, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
�q
SUMMARY
This action will allow the City to receive revenue from the City's Utility Users Tax imposed on consumers of
prepaid mobile services by entering into an agreement with the California State Board of Equalization (BOE) to
administer the collection of prepaid mobile telephony services.
FISCAL IMPACT
The Fiscal Impact at this time is not known, however, all fees charged by the BOE will be deducted before the
Utility Users Tax (UUT) is paid to the City. Staff anticipates that the City will see an increase in its UUT
revenues.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2015-088, entitled "A Resolution of the City
Council of the City of Baldwin Park, California, Authorizing the Execution of an Agreement with the State
Board of Equalization for Implementation of the Local Prepaid Mobile Telephony Services Collection Act,"
and Resolution No. 2015-089, entitled "A Resolution of the City Council of the City of Baldwin Park,
California, Authorizing the Examination of Prepaid Mobile Telephony Services Surcharge and Local Charge
Records by Agents and/or Representatives of The California State Board of Equalization." Approve of these
Resolutions would facilitate approval of the Agreement for State Collection and Administration of Local
Charges with the BOE.
BACKGROUND
Beginning January 1, 2016, a new law (AB 1717) requires local jurisdictions to contract with the California State
Board of Equalization (BOE) in order to receive revenue from local utility user taxes (UUT), local 911 charges,
and any other local charges imposed on consumers of prepaid mobile services.
To ensure the uninterrupted collection of these local revenues, local jurisdictions must contract with the BOE by
September 1, 2015. If a local jurisdiction does not contract with the BOE, any local charges imposed upon
prepaid mobile telephony services (MTS) will not be collected by the sellers and the local jurisdiction will not
receive local charge revenue from prepaid MTS once the new law is effective on January 1, 2016.
If the local jurisdiction does not contract with BOE by September 1, 2015, the next deadline is December 1, 2015,
for collection beginning April 1, 2016. In order to contract with the BOE, local jurisdictions must have an
ordinance that applies its local charge to prepaid MTS.
ITEM NO.
STAFF PORT
RE
H111
i/,
TO: Honorable Mayor and City Councilmembers
OF `�
FROM: : e�rry Shca, Interim Finance Director
...SA r oA'siE'(,
DATE: Augu 19, 2015
'
SUBJECT: AGREEMENT WITH THE CALIFORNIA STATE BOARD OF
4D JANO
EQUALIZATION FOR COLLECTION AND ADMINISTRATION OF THE
UTILITY USERS TAX, AS AUTHORITZED BY ORDINANCE NO. 908 OF
THE BALDWIN PARK MUNICIPAL CODE; AUTHORIZATION FOR THE
EXAMINATION OF PREPAID MOBILE TELEPHONY SERVICE
SURCHARGE AND LOCAL CHARGE RECORDS; AND AUTHORIZATION
FOR THE CHIEF EXECUTIVE OFFICER TO EXECUTE THE AGREEMENT
WITH THE STATE BOARD OF EQUALIZATION FOR IMPLEMENTATION
OF THE "LOCAL PREPAID MOBILE TELEPHONY SERVICES
COLLECTION ACT"
SUMMARY
This action will allow the City to receive revenue from the City's Utility Users Tax imposed on consumers of
prepaid mobile services by entering into an agreement with the California State Board of Equalization (BOE) to
administer the collection of prepaid mobile telephony services.
FISCAL IMPACT
The Fiscal Impact at this time is not known, however, all fees charged by the BOE will be deducted before the
Utility Users Tax (UUT) is paid to the City. Staff anticipates that the City will see an increase in its UUT
revenues.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 2015-088, entitled "A Resolution of the City
Council of the City of Baldwin Park, California, Authorizing the Execution of an Agreement with the State
Board of Equalization for Implementation of the Local Prepaid Mobile Telephony Services Collection Act,"
and Resolution No. 2015-089, entitled "A Resolution of the City Council of the City of Baldwin Park,
California, Authorizing the Examination of Prepaid Mobile Telephony Services Surcharge and Local Charge
Records by Agents and/or Representatives of The California State Board of Equalization." Approve of these
Resolutions would facilitate approval of the Agreement for State Collection and Administration of Local
Charges with the BOE.
BACKGROUND
Beginning January 1, 2016, a new law (AB 1717) requires local jurisdictions to contract with the California State
Board of Equalization (BOE) in order to receive revenue from local utility user taxes (UUT), local 911 charges,
and any other local charges imposed on consumers of prepaid mobile services.
To ensure the uninterrupted collection of these local revenues, local jurisdictions must contract with the BOE by
September 1, 2015. If a local jurisdiction does not contract with the BOE, any local charges imposed upon
prepaid mobile telephony services (MTS) will not be collected by the sellers and the local jurisdiction will not
receive local charge revenue from prepaid MTS once the new law is effective on January 1, 2016.
If the local jurisdiction does not contract with BOE by September 1, 2015, the next deadline is December 1, 2015,
for collection beginning April 1, 2016. In order to contract with the BOE, local jurisdictions must have an
ordinance that applies its local charge to prepaid MTS.
Local Prepaid Mobile Telephony Services Collection Act
August 19, 2015
Pase 2
Current law imposes a variety of surcharges on phone services, including prepaid mobile phone services.
Currently, phone carriers are generally responsible for collecting and paying these surcharges (for example, the
911 emergency surcharge and California Public Utilities Commission surcharges) to the state. The new law
replaces all current charges imposed upon prepaid mobile phone services with a new prepaid MTS surcharge. The
prepaid MTS surcharge will be paid by purchasers of prepaid wireless services in California and be collected at
the time of purchase.
Under the new law, the MTS surcharge will be the only method for local jurisdictions to collect taxes and
surcharges imposed upon prepaid mobile telephone services sold in their jurisdiction.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
In order to receive revenue from the UUT imposed on consumers of prepaid phone cards, the City is required to
enter into the Agreement with the BOE.
ATTACHMENTS
#1 Agreement for State Collection and Administration of Local Charges
#2 Certification
#3 Resolution No. 2015-088, entitled "A Resolution of the City Council of the City of Baldwin Park,
California, Authorizing the Execution of an Agreement with the State Board of Equalization for
Implementation of the Local Prepaid Mobile Telephony Services Collection Act
#4 Resolution No. 2015-089, entitled "A Resolution of the City Council of the City of Baldwin Park,
California, Authorizing the Examination of Prepaid Mobile Telephony Services Surcharge and Local
Charge Records by Agents and/or Representatives of The California State Board of Equalization
ATTACHMENT
AGREEMENT FOR STATE COLLECTIONS
AND AMINISTRATION OF LOCAL CHARGES
CITY OF BALDWIN PARK AND
CALIFORNIA STATE BOARD OF EQUALIZATION
AGREEMENT FOR STATE COLLECTION AND
ADMINISTRATION OF LOCAL CHARGES
This Agreement is for the purpose of implementing the Local Prepaid Mobile Telephony
Services Collection Act (Part 21.1, commencing with Section 42100) of Division 2 of the
Revenue and Taxation Code), hereinafter referred to as the Local Charge Act. The City
of Baldwin Park, hereinafter called the Local Jurisdiction, and the State Board of Equalization,
hereinafter called the Board, do agree as follows:
ARTICLE I
DEFINITIONS
Unless the context requires otherwise, wherever the following terms appear in this Agreement
they shall be interpreted to mean the following:
A. "Administrative Expenses" means all expenses incurred by the Board in the
administration and collection of the local charges, including preparation and wind down costs
which are reimbursable to the Board from the revenues collected by the Board on behalf of the
local jurisdiction.
B. "Contingent Fee" includes, but is not limited to, a fee that is based on a
percentage of the tax liability reported on a return, a fee that is based on a percentage of the
taxes owed, or a fee that depends on the specific tax result attained.
C. "Direct Seller" means a prepaid Mobile Telephony Service (MTS) provider or
service supplier, as defined in Section 41007, which makes a sale of prepaid mobile telephony
services directly to a prepaid consumer for any purpose other than resale in the regular course
of business. A direct seller includes, but is not limited to, a telephone corporation, a person
that provides an interconnected Voice over Internet Protocol (VoIP) service, and a retailer as
described in Section 42004(b)(1).
D. "Local Charges" means a utility user tax imposed on the consumption of
prepaid mobile telephony services, as described in Section 42102, and charges for access to
communication services or to local "911" emergency telephone systems imposed by a local
jurisdiction, as described in Section 42102.5.
E. "Local Jurisdiction" or "local agency" means a city, county, or city and
county, which includes a charter city, county, or city and county of this State, which has
adopted an ordinance imposing a local charge of the kind described in Part 21.1 of
Division 2 of the Revenue and Taxation Code and has entered into a contract with the Board
to perform all functions incident to the collection of the local charges.
F. "Ordinance" means an ordinance of a local jurisdiction imposing a local
charge, including any local enactment relating to the filing of a refund or a claim arising under
the ordinance, attached hereto, as amended from time to time.
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G. "Quarterly local charges" means the total amount of local charges
transmitted by the Board to a local jurisdiction for a calendar quarter, as set forth in
Section 42106(a)(1).
H. "Refund" means the amount of local charges deducted by the Board from a local
jurisdiction's quarterly local charges in order to pay that jurisdiction's share of a local charge
refund due to one taxpayer.
I. "Section" — all section references are to the Revenue and Taxation Code.
J. "Seller" means a person that sells prepaid mobile telephony service to a
person in a retail transaction.
ARTICLE II
BOARD ADMINISTRATION AND COLLECTION OF LOCAL CHARGES
A. Administration. The Board and the local jurisdiction agree that the Board shall
perform functions incident to the collection of the local charges from sellers that are not direct
sellers.
B. Collection. The Board shall collect the local charges in the same manner as it
collects the prepaid MTS Surcharge in the Prepaid Mobile Telephony Services Surcharge
Collection Act, subject to specified limitations in the Local Charge Act for which the local
jurisdiction is responsible, as set forth in Article III of this Agreement.
C. Audits. The Board's audit duties shall be limited to verification that the seller that
is not a direct seller complied with the Local Charge Act.
D. Other applicable laws. The Board and the local jurisdiction agree that all
provisions of law applicable to the administration and operation of the Local Charge Act,
Prepaid Mobile Telephony Services Surcharge Collection Act, and the Fee Collection
Procedures Law (FCPL) shall be applicable to the collection of local charges. References in the
FCPL to fee payer include a person required to pay the local charge, including the seller. All
future amendments to applicable laws are automatically incorporated into this Agreement.
E. Deposit of Local Charges. All local charges collected by the Board shall be
deposited in the Local Charges for Prepaid Mobile Telephony Services Fund in the State
Treasury to be held in trust for the local taxing jurisdiction. Local charges shall consist of all
taxes, charges, interest, penalties, and other amounts collected and paid to the Board, less
payments for refunds and reimbursement to the Board for expenses incurred in the
administration and collection of the local charges, including preparation and wind- down costs.
F. Allocation of Expenses. The Board shall allocate the total combined annual
expenses incurred for administration and collection pursuant to the Prepaid Mobile Telephony
Services Surcharge Collection Act and the Local Charge Act on a pro rata basis according to
revenues collected for: (1) the emergency telephone users surcharge portion of the prepaid MTS
2
surcharge, (2) the Public Utilities Commission surcharges portion of the prepaid MTS surcharge,
and (3) local charges. The Board shall charge a local jurisdiction its pro rata share of the Board's
cost of collection and administration.
G. Transmittal of money. All local charges collected by the Board shall be
transmitted to the local jurisdiction once in each calendar quarter. Transmittals may be made
by mail or by deposit to the account of the local jurisdiction in a bank designated by that
jurisdiction. The Board shall furnish a statement quarterly indicating the amounts paid and
withheld for expenses of the Board.
H. Rules. The Board shall prescribe and adopt such rules and regulations as in its
judgment are necessary or desirable for the administration and collection of local charges and
the distribution of the local charges collected.
I. Security. The Board agrees that any security which it hereafter requires to be
furnished under the FCPL Section 55022 will be upon such terms that it also will be available
for the payment of the claims of the local jurisdiction for local taxes owing to it as its interest
appears. The Board shall not be required to change the terms of any security now held by it, and
the local jurisdiction shall not participate in any security now held by the Board.
J. Records of the Board.
I. Information obtained by the local jurisdiction from the examination of the
Board's records shall be used by the local jurisdiction only for purposes related to the
collection of the prepaid mobile telephony services surcharge and local charges by the Board
pursuant to this Agreement.
2. When requested by resolution of the legislative body of a local jurisdiction, the
Board shall permit any duly authorized officer or employee or other person designated by that
resolution to examine any information for its own jurisdiction that is reasonably available to the
Board regarding the proper collection and remittance of a local charge of the local jurisdiction by
a seller, including a direct seller, subject to the confidentiality requirements of Sections 7284.6,
7284.7 and 19542. (Sections 42110(b), 42103(e).).
3. The resolution of the local jurisdiction shall certify that any person designated by
the resolution, other than an officer and an employee, meets all of the following conditions:
a. Has an existing contract with the local jurisdiction that authorizes the person to
examine the prepaid MTS surcharge and local charge records.
b. Is required by that contract with the local jurisdiction to disclose information
contained in or derived from, those records only to an officer or employee of the local
jurisdiction authorized by the resolution to examine the information.
c. Is prohibited by that contract from performing consulting services for a seller
during the term of that contract.
3
d. Is prohibited by that contract from retaining information contained in, or
derived from, those prepaid MTS surcharge and local charge records, after that
contract has expired.
4. Any third party contract between the local jurisdiction and an entity or person
authorized by the local jurisdiction to request information from the Board shall be subject to the
following limitations:
a. Any third party shall, to the same extent as the Board, be subject to Section
55381, relating to unlawful disclosures.
b. A third party contract shall not provide, in whole or in part, in any manner a
contingent fee arrangement as payment for services rendered.
5. Information obtained by examination of Board records shall be used only for
purposes related to the collection of the prepaid MTS surcharge and local charges by the board
pursuant to the contract, or for purposes related to other governmental functions of the local
jurisdiction set forth in the resolution.
6. If the Board believes that any information obtained from the Board's records
related to the collection of the prepaid MTS surcharge and local charges has been disclosed to
any person not authorized or designated by the resolution of the local jurisdiction, or has been
used for purposes not permitted by section 42110(b), the board may impose conditions on access
to its local charge records that the board considers reasonable, in order to protect the
confidentiality of those records. (section 42110 (c).)
7. The costs incurred by the Board in complying with a request for information
shall be deducted by the Board from those revenues collected by the Board on behalf of the
local jurisdiction making the request, as authorized by section 42110(b)(1).
ARTICLE III
LOCAL JURISDICTION
ADMINISTRATION AND RESPONSIBILITIES
A. The local jurisdictions shall be solely responsible for all of the following:
1. Defending any claim regarding the validity of the ordinance in its application to
prepaid mobile telephony service. The claim shall be processed in accordance with the
provisions of the local ordinance that allows the claim to be filed.
2. Interpreting any provision of the ordinance, except to the extent specifically
superseded by section 42105 of the Local Charge Act. The claim shall be processed in
accordance with the provisions of the local enactment that allows the claim to be filed.
3. Responding to specified consumer claims for refund involving: (1) rebutting the
presumed location of the retail transaction; (2) a consumer claim of exemption from the local
4
charge under the ordinance; or (3) any action or claim challenging the validity of a local tax
ordinance, in whole or part. The claim shall be processed in accordance with the provisions of
the local enactment that allows the claim to be filed.
4. Refunding the taxes in the event a local jurisdiction or local government is
ordered to refund the tax under the local ordinance.
5. Reallocating local charges as a result of correcting errors relating to the location
of the point of sale of a seller or the known address of a consumer, for up to two past quarters
from the date of knowledge.
6. Collecting local charges on prepaid mobile telephony service and access to
communication services or access to local 911 emergency telephone systems imposed on direct
sellers.
7. Enforcement, including audits, of the collection and remittance of local charges
by direct sellers pursuant to the ordinance.
8. The local jurisdiction shall be the sole necessary party defendant on whose
behalf the local charge is collected in any action seeking to enjoin collection of a local charge
by a seller, in any action seeking declaratory relief concerning a local charge, in any action
seeking a refund of a local charge, or in any action seeking to otherwise invalidate a local
charge. There shall be no recovery from the State for the imposition of any unconstitutional or
otherwise invalid local charge that is collected under the Local Act.
9. Entering into an agreement with the Board to perform the functions incident to the
collection of the local charges imposed on sellers that are not direct sellers.
10. Submitting an executed Certification to the Board, certifying that:
a. The local jurisdiction's ordinance applies the local charge to prepaid mobile
telephony services;
b. The amount of the rate charged for access to local 911 emergency telephone
systems or access to communications services complies with the requirements of
section 42102.5; and/or applies the tiered rate for the utility user tax, as identified
in section 42102.
c. The local jurisdiction shall further certify that it agrees to indemnify and to
hold harmless the Board, its officers, agents, and employees for any and all liability
for damages that may result from the Board's collection pursuant to this Agreement.
11. Submitting signed documents to the Board to include agreement(s), certification,
copy of ordinance(s), and resolution(s).
E
12. Providing payment to the Board of the local jurisdiction's pro rata share of the
Board's cost of collection and administration as established pursuant to subdivision (e) of section
42020.
ARTICLE IV LOCAL CHARGES
A. Local Charges — Timeliness — This part shall remain in effect until proposed
California Code of Regulations, T itle 18, section 2460 is adopted by the Board and
approved by the Office of Administrative Law.
1. Ordinances in effect as of September 1, 2015. On or after January 1, 2016, a
local charge imposed by a local jurisdiction on prepaid mobile telephony services shall be
collected from the prepaid consumer by a seller at the same time and in the same manner as the
prepaid MTS surcharge is collected under Part 21 (commencing with section 42001) provided
that, on or before September 1, 2015, the local jurisdiction enters into a contract with the Board
pursuant to section 42101.5. Thereafter, all subsequently enacted local charges, increases to
local charges, or other changes thereto, shall become operative pursuant to paragraphs (2), (3),
and (4).
2. New charges. When a local jurisdiction adopts a new local charge after
September 1, 2015, the local jurisdiction shall enter into a contract with the Board, pursuant to
section 42101.5, on or before December 1st, with collection of the local charge to commence
April 1 st of the next calendar year.
3. Increases in local charges. When a local jurisdiction increases an existing local
charge after September 1, 2015, the local jurisdiction shall provide the Board written notice of
the increase, on or before December 1 st, with collection of the local charge to commence April
1 st of the next calendar year.
4. Inaccurate rate posted on the Board's website. When a local jurisdiction
notifies the Board in writing that the rate posted on the Board's Internet Web site (posted rate)
for a local charge imposed by that local jurisdiction is inaccurate, including scenarios where the
local charge was reduced or eliminated, the recalculated rate applicable to the local jurisdiction
shall become operative on the first day of the calendar quarter commencing more than 60 days
from the date the Board receives the local jurisdiction's written notification that the posted rate is
inaccurate.
B. Local Charges — Timeliness — This part shall take effect and supersede the
above "Local Charges — Timeliness section when California Code of Regulations, Title 18,
section 2460 is adopted by the Board and approved by the Office of Administrative Law.
1. Ordinances in effect as of September 1, 2015. On or after January 1, 2016, a
local charge imposed by a local jurisdiction on prepaid mobile telephony services shall be
collected from the prepaid consumer by a seller at the same time and in the same manner
as the prepaid MTS surcharge is collected under Part 21 (commencing with section
R
42001) provided that, on or before September 1, 2015, the local jurisdiction enters into a
contract with the Board pursuant to section 42101.5.
In the event a local jurisdiction does not enter into a contract with the Board by
September 1, 2015, the local jurisdiction may enter into a contract with the Board,
pursuant to section 421.01.5, on or betbre Decetaaber 1St, with collection of the local
charge to commence April 1St of the nextcalendar year. TherealIer, all subsequently
enacted local charges, increases to local charges, or other changes thereto, shall become
operative pursuant to paragraphs (2), (3), (4) and (5) of this subdivision.
2. New charges. When a local jurisdiction adopts a new local charge after
September 1, 2015, the local jurisdiction shall enter into a contract with the Board,
pursuant to section 42101.5, on or before December 1St, with collection of the local
charge to commence April 1" of the next calendar year.
3. Increases in local charges. When a local jurisdiction increases an existing
local charge after September 1, 2015, the local jurisdiction shall provide the Board written
notice of the increase, on or before December 1St, with collection of the local charge to
commence April 1St of the next calendar year.
4. Advance written notification. When a local charge is about to expire or
decrease in rate, the local jurisdiction imposing the local charge shall notify the Board in
writing of the upcoming change, not less than 110 days prior to the date the local charge is
scheduled to expire or decrease. The change shall become operative on the first day of the
calendar quarter commencing after the specified date of expiration or decrease in rate.
If advance written notice is provided less than 110 days prior to the specified date of
expiration or decrease in rate, the change shall become operative on the first day of the calendar
quarter commencing more than 60 days after the specified date of expiration or decrease.
5. Inaccurate Rate Posted on the Board's Web site. When a local jurisdiction
notifies the Board in writing that the rate posted on the Board's Internet Web site (posted rate)
for a local charge imposed by that local jurisdiction is inaccurate, including scenarios where
the local charge was reduced or eliminated and the local jurisdiction failed to provide
advance written notice pursuant to paragraph 4 of this subdivision, the recalculated rate
applicable to the local jurisdiction shall become operative on the first day of the calendar
quarter commencing more than 60 days from the date the Board receives the local
jurisdiction's written notification that the posted rate is inaccurate. The local jurisdiction shall
promptly notify the Board in writing of any such discrepancies with the posted rate that are
known or discovered by the local jurisdiction.
ARTICLE V COMPENSATION
The local jurisdiction agrees to pay the Board its pro rata share of the Board's cost of collection
and administration of the local charges, as established pursuant to section 42020, subdivision (e).
h
Such amounts shall be deducted from the local charges collected by the Board for the local
jurisdiction.
ARTICLE VI MISCELLANEOUS PROVISIONS
A. Communications. Communications and notices may be sent by first-class
United States Mail. A notification is complete when deposited in the mail.
Communications and notices to be sent to the Board shall be addressed to:
State Board of Equalization
P.O. Box 942879 MIC: 27
Sacramento, California 94279-0001
Attention: Supervisor,
Local Revenue Allocation Unit
Communications and notices to be sent to the local jurisdiction shall be addressed to:
City of Baldwin Park
14403 East Pacific Avenue
Baldwin Park, California 91706
Attn: Finance Director
B. Term. The date of this Agreement is the date on which it is approved by the
Department of General Services. The Agreement shall take effect on the first day of the
calendar quarter next succeeding the date of such approval, but in no case before the
operative date of the local jurisdiction's ordinance, nor on a day other than the first day of a
calendar quarter. This Agreement shall be renewed automatically from year to year until
January 1, 2020, when the Local Charge Act is repealed, unless a statute enacted prior to that
date extends that date. In such event, this Agreement will continue to renew automatically from
year to year to the date authorized by statute.
3
STATE BOARD OF EQUALIZATION
Administrator,
Return Analysis and Allocation Section
CITY OF BALDWIN PARK
Manuel Lozano
Mayor
8
ATTACHMENT 2
CERTIFICATION OF
CITY OF BALDWIN PARK
CERTIFICATION
I, Shannon Yauchzee, am authorized to sign this certificate on behalf of the City of Baldwin
Park.
I certify the following:
Please check all the following that apply to your jurisdiction:
911 Charges/Access to Communication Services — Ordinance No.
of the m imposes the local charge set forth in the ordinance to
prepaid mobile telephony services for access to communication services or to local 911
emergency telephone systems. As required by Section 42102.5, the percentage reflecting
the rate for access to the local 911 emergency telephone systems or access to
communications services is
2. ✓ Utility User Tax — Ordinance No. 908 of the City of Baldwin Park imposes the
local charge set forth in the ordinance to the consumption of prepaid mobile telephony
services. The tiered rate for the utility user tax, as identified in Section 42102, is 5% .
The City of Baldwin Park agrees to indemnify and to hold harmless the Board of Equalization
(Board), its officers, agents, and employees for any and all liability for damages that may result
from the Board's collection pursuant to this Agreement.
Executed in the City of Baldwin Park on this 19th Day of August, 2015.
Shannon Yauchzee
Chief Executive Officer
ATTACHMENT 3
RESOLUTION NO. 2015-088
AUTHORIZATION TO EXECUTE AN
AGREEMENT BETWEEN THE
CITY OF BALDWIN PARK AND
THE CALIFORNIA STATE BOARD OF EQUALIZAITON
RESOLUTION NO. 2015-088
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE STATE
BOARD OF EQUALIZATION FOR IMPLEMENTATION OF
THE LOCAL PREPAID MOBILE TELEPHONY SERVICES
COLLECTION ACT
WHEREAS, on August 19, 2015, the City of Baldwin Park certified that Ordinance
No. 908 applies its local charge(s) (access to 911 or communication services and/or
utility user tax) to prepaid mobile telephone services; and
WHEREAS, the Local Prepaid Mobile Telephony Services Collection Act,
mandates the Board of Equalization (Board) to administer and collect the local charges
for all applicable local jurisdictions (Rev. & Tax Code section 42103); and
WHEREAS, the Board will perform all functions incident to administration and
collection of the local charges for the City of Baldwin Park; and
WHEREAS, the Board requires that the City of Baldwin Park enter into an
"Agreement for State Local Jurisdiction Collection and Administration of Local Charges"
prior to implementatiorY of the Local Prepaid Mobile Telephony Services Collection Act;
and
WHEREAS, the Board requires that the City of Baldwin Park authorize the
Agreement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
HEREBY RESOLVES AS FOLLOWS:
Section 1. By approval of this Resolution, the City Council of the City of
Baldwin Park hereby approves the attached "Agreement for State Collection and
Administration of Local Charges," attached hereto.
Section 2. By this action, the City Council confers authorization to the Chief
Executive Officer to execute the Agreement with the State Board of Equalization for
implementation of the Local Prepaid Mobile Telephony Services Collection Act and any
related and relevant documents thereto.
Resolution No. 2015-088
Page 2
Section 3. That the City Clerk shall certify to the adoption of this Resolution
and the same shall be in full force and effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 19st day of August 2015.
MANUELLOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify
that the foregoing resolution 2015-085 was duly and regularly approved and adopted by
the City Council of the City of Baldwin Park at a regular meeting of the City Council held
on August 19, 2015, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA,
CITY CLERK
ATTACHMENT 4
RESOLUTION NO. 2015-089
AUTHORIZATION TO EXAMINE
PREPAID MOBILE TELEPHONY SERVICES
SURCHARGE AND LOCAL CHARGE RECORDS BY
THE CALIFORNIA STATE BOARD OF EQUALIZAITON
RESOLUTION NO. 2015-089
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, AUTHORIZING THE EXAMINATION OF PREPAID
MOBILE TELEPHONY SERVICES SURCHARGE AND LOCAL CHARGE
RECORDS BY AGENTS AND/OR REPRESENTATIVES OF THE
CALIFORNIA STATE BOARD OF EQUALIZATION
WHEREAS, pursuant to Ordinance No. 908 of the City of Baldwin Park and the Local
Prepaid Mobile Telephony Services Collection Act, the City of Baldwin Park (hereinafter the
"Local Jurisdiction" or the "City"), entered into a contract with the California State Board of
Equalization (hereafter the "State Board" or the "Board"), to perform all functions incident to
the administration and collection of the prepaid mobile telephony services surcharge and
local charges (Rev. & Tax. Code, § 42101.5); and
WHEREAS, the City deems it desirable and necessary for authorized representatives
of the Local Jurisdiction to examine confidential prepaid mobile telephony services
surcharge and local charge records pertaining to the prepaid mobile telephony services
surcharge and local charges collected by the Board for the City pursuant to that contract;
WHEREAS, the Board will make available to the City any information that is
reasonably available to the Board regarding the proper collection and remittance of a local
charge of the City by a seller, including a direct seller, subject to the confidentiality
requirements of Sections 7284.6, 7284.7 and 19542 of the Revenue and Taxation Code;
and
WHEREAS, Sections 42110 and 42103 of the Revenue and Taxation Code sets forth
certain requirements and conditions for the disclosure of Board of Equalization records and
establishes criminal penalties for the unlawful disclosure of information contained in or
derived from the prepaid mobile telephony services surcharge and local charge records of
the Board;
NOW, THEREFORE IT IS RESOLVED AND ORDERED AS FOLLOWS:
Section 1. That the Finance Director and/or Accounting Manager, or other officer or
employee of the City, designated in writing by the Chief Executive Officer to the Board, is
hereby appointed to represent the City with the authority to examine prepaid mobile
telephony services surcharge and local charge records of the Board, pertaining to
prepaid mobile telephony services surcharge and local charges collected for the City by
the Board, pursuant to the Agreement between the City and the Board. The information
obtained by examination of Board records shall be used only for purposes related to the
collection of the City's prepaid mobile telephony services surcharge and local charges by the
Board pursuant to the contract.
Resolution No. 2015-089
August 19, 2015
Page 2
Section 2. That the Finance Director and/or Accounting Manager, or other officer or
employee of the City designated in writing by the Chief Executive Officer to the Board is
hereby appointed to represent the City with the authority to examine those prepaid mobile
telephony services surcharge and local charge records of the Board for purposes related to
the governmental function of the Tax Collection Purposes for the City. The information
obtained by examination of Board records shall be used only for those governmental
functions of the Local Jurisdiction listed above.
Section 3. That the information obtained by examination of the Board records shall
only be used for purposes related to the collection of the City's prepaid mobile telephony
services surcharge and local charges by the Board pursuant to the Agreement between
the City and Board, or for purposes related to other governmental functions of the City, as
identified above in section 2
Section 4. That the City Clerk shall certify to the adoption of this Resolution and the
same shall be in full force and effect immediately upon its adoption
PASSED, APPROVED and ADOPTED this 19st day of August 2015.
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the
foregoing resolution 2015-087 was duly
Council of the City of Baldwin Park at
August 19, 2015, by the following vote:
AYES:COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA,
CITY CLERK
MANUEL LOZANO
MAYOR
City of Baldwin Park, do hereby certify that the
and regularly approved and adopted by the City
a regular meeting of the City Council held on
STAFF , "
ITEM NO.
TO: Honorable M *pfr nd City Councilmembers
FROM: Michael TaylK4 of Police
DATE: August 19,20;r
SUBJECT: AUTHORIZE PURCHASE OF POLICE PATROL VEHICLE
SUMMARY
This report seeks City Council approval for the purchase of one Dodge Charger Police vehicle and authorization
to install and outfit this vehicle with specialized police equipment so it can be placed into service as a patrol
vehicle. This car will replace a vehicle that was totaled in traffic collision.
FISCAL IMPACT
Funding for this project is not coming from the General Fund. This purchase is eligible for the Police
Department to utilize federal asset forfeiture funds, for a total cost of $31,295.67. The City has received
$10,000.00 from the involved party's insurance agency to settle the claim on the vehicle, which will offset and
reduce the vehicle purchase price by that amount. The adjusted cost to the city will be $21,295.67.
RECOMMENDATION
Staff recommends City Council approval to:
1. Waive the formal bidding process pursuant to §34.37 of the Baldwin Park Municipal Code on one
vehicle, as existing cooperative purchasing contracts already exist with other governmental agencies,
2. Waive the formal bidding process for the purchase and installation of the emergency equipment
pursuant to §34.23 (C),
3. Authorize the Police Department to purchase the new vehicle and equipment through existing
contracts; joining in the cooperative purchasing contracts, or through procedures outlined above,
4. Direct the Finance Department staff to take the necessary action to make the required budget transfers
and amendments of31 9567 from Federal Asset Forfeiture fund (205) for the restricted purchase of
a new Police Department vehicle and equipment to enhance the Police Department's Patrol Operations,
and return from the general fund (100), the 10,000.00 Insurance claim monies to the Federal Asset
Forfeiture account (205) in accordance with Federal Equitable sharing regulations, and
5. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete
the purchases.
BACKGROUND
There is the need to replace a 2014 Police Patrol car that was totaled in a traffic collision. The vehicle collision
was caused by another party and their insurance company settled the claim for $10,000. This particular police
vehicle was a new police vehicle assigned for patrol. The absence of this vehicle has placed a strain on our
current fleet making it necessary to keep more of the vehicles running around the clock. This practice leads to
excessive "wear and tear" on the remaining fleet.
2014 Dodge Charger Purchase (8-19-15)
Page 2
The new vehicle will be purchased through an existing cooperative purchasing agreement with Mcpeek Dodge
of Anaheim. The existing emergency equipment will be removed from the totaled vehicle and installed in the
new vehicle by Black and White emergency vehicles.
Usual purchasing practices in acquiring vehicles and other major equipment is by following formal bid
procedures, which are outlined in The Baldwin Park Municipal Code §34.23. This section also provides a
mechanism to waive the bidding procedure under certain circumstances. Per §34.37, Cooperative Purchasing
Agreements, "Whenever the council finds the public interest and convenience require, the city may purchase
city supplies and equipment utilizing purchasing agreements maintained by the county, state or other public
agencies without complying with the requirements of this chapter."
Additionally, it would also be impractical to put out for public bid the purchase and installation of the
emergency equipment. The City's current vendor, "Black and White" has been converting and servicing the
City's police vehicles and is located in close proximity to the City. The City currently has an open purchase
order with the company and the quality and dependability of the service has been proven. Staff requests Council
approve the purchase of equipment and its installation pursuant to Baldwin Park Municipal Code § 34.23 (C)
"When the City Council by four-fifths vote determines to dispense with such bidding and other procedures
required by the above-mentioned sections in any individual instance upon a finding by the Council that it would
be impractical, useless or uneconomical in such instance to follow the procedures, and that the welfare of the
public would be promoted by dispensing with the same."
LEGAL REVIEW
Not Applicable.
ALTERNATIVES
An alternative is to create specifications and go out to bid, however this would cost staff time and resources and
likely not result in any cost savings. In Addition it would delay the replacement of the vehicle that is a mission
critical asset and is needed for daily operations.
ATTACHMENTS
#1, Quote from Mcpeek Dodge
#2, Quote from Black and White Emergency Vehicles
PEEKQUOTE
VW CITY OF BALDWIN PARK
H E I X1014 DODGE CHARGER POLICE CAR
BLACK / WHITE PATROL
7-2-2015
INCLUDES OPTIONS
29A DODGE CHARGER POLICE PKG
5.7 LITER V-8
HD CLOTH BUCKET SEATS W/CLOTH REAR
FULL SIZE SPARE
8 KEYS
BLACK LEFT SPOT LIGHT (LNF)
MATCHING RIGHT SPOT LIGHT (LNA)
BLACK VINYL FLOOR COVERING (CKJ)
DEACTIVATE REAR DOORS/WINDOWS (CW6)
KEY ALIKE (FREQ 1)
POWER SEAT (JPR)
POWER HEATED MIRRORS FOLD AWAY
CAR TO BLACK AND WHITE
SELLING PRICE 24,648.00
SALES TAX 9.00% 2,218.32
CA TIRE TAX 8.75
MAX CARE WARRANTY 5/100,000 MILE 2,525.00
TOTAL FOR EACH CAR 299400.07
NOTE: BALLISTIC DOORS ARE TO BE SUPPLIED BY CITY
OUT OF CRASHED CAR,
CARS IN STOCK NOW 10-15 DAY DELIVERY ARO
., �����. A lI�, �m��:Center Illk'�' �.-, 11:" . Box 7 � lleii'v�i, CA 92815
° fiai e: "1 (71 4) 000.2040 1:7 1 (7 °14) 202 l 553
NOTES;
1 NEW WARRANTY FOR THE 2014 MODELS ARE
3YR/369000 ON THE CAR
5YR/1001000 ON THE POWER TRAIN
2 DELIVERY TIME IS 10-15 DAYS ARO
McPeek's Dodge of Anaheim
1221 AUTO CENTER DR
ANAHEIM, CA 9280
714-254-2613 OFC
714-254-2614 FAX
714-264-1867 CELL
KE V i 136)MPEEK l i E.Q..IC
1221 Auto Center, Dr��. - R�x 73�ri almi rn , CA 92815
BLACK
E M E R G E N C V E H I C L E S
Name / Address
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Item
Description
Quote
Date Estimate #
8/7/2015 493
Ship To
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
Customer Terms
Charger Build Net 30
1QQty Rate Total
WIRE&TERMIN....
Wire, Terminals, Tie -Wraps, & Hardware
1
165.00
165.00T
429700
0-6000 Mhz, 3/4" Mount, RG58/1J High Frequency 25' Coax
2
14.15
28.30T
RFU600-1
Mini -UHF Connector RG58
2
2.25
4.50T
FULL,BUILD
Installation of all Emergency Equipment removed from wrecked 2014
28
60.00
1,680.00
Dodge Charger into new 2014 Dodge Charger.
Note: Quote does not cover the cost of damaged or missing
equipment removed from wrecked vehicle. Additional costs can be
expected.
Quotes are subject to change and are Valid for 30 Days I Subtotal $1,877.80
Sales Tax (9.0%) $17.80
Signature ........ ........ ............. LTotal $1,895.60
1611 W. San Bernardino Rd. Unit E Covina, CA 91722 Office (626) 966-2576 Fax (626) 966-2569
JP@BLACKANDWHITEEV.COM WWW.BLACKANDWHITEEV.COM
ITEM NO. J i
N�V'
SUBJECT: APPROVE AMENDMENTS TO THE CITY PLANNER AND
HOUSING MANAGER AGREEMENTS AND SALARY STEP.
SUMMARY
To approve amendments to the current City Planner and Housing Manager Agreement in order to reflect
changes that have occurred in the past, including proposed step increase based on adopted new salary schedule.
FISCAL IMPACT
There is no fiscal impact to the General Fund in amending the City Planner and Housing Manager Agreements.
Fiscal impacts resulting from salary changes are discussed in a separate report considering approval of
Resolution No. 2015-086 amending the salary plan for Baldwin Park employees. Other step increase impacts
are included in FY 2015-16 adopted budget.
RECOMMENDATION
Staff recommends that the City Council approve the following:
1. Approve amending the City Planner and Housing Manager contracts to reflect a benefits relationship
with the Executive Management benefit matrix, reference to other Human Resource amendments to the
salary schedule, and a series of minor language discrepancies, and;
2. Approve Step 5 of the salary step for each the City Planner and Housing Manager positions respectively.
BACKGROUND
On July 15, 2015, staff presented a summary evaluation of the City Planner and Housing Manager to the City
Council. This report follows up on this presentation to adjust both positions and to reflect recent approvals by
the City Council to the Executive Management benefit matrix.
1. City Planner position
This position is responsible for the implementation of City and State zoning regulations and processing
applications for land use entitlements.
The position manages 2 full-time and 2 part-time staff with a total budget of approximately $500,000. The
City Planner oversees the processing of about 800 applications and generates about $75,000 if revenues per
year.
Over the years, the City Planner has cultivated a strong positive relationship with local property owners,
builders and developers and was able to cope with lingering 5 -year recession with no staff while securing
and administering approximately $1.3 M in state and federal planning grants.
The City Planner last received salary increase was a 5% adjustment in September 2006, almost 10 years
ago. Per the current contract, the position is not eligible to receive Cost -Of -Living increase and the last
Performance Evaluation filed in September 2009 was not acted upon. This situation has caused the salary
position to be lagging behind similar positions with the same responsibilities in the San Gabriel Valley, but
City Planner/Housing Manager Agreements
August 19, 2015
Page 2
also to be seriously devalued compared to subordinate positions within the City. A July 2015 Performance
Evaluation concludes that this position merits a salary adjustment.
a. Salary Steps
The City Planner does not currently have an adopted salary step system to formalize an incremental
progression commensurate with its responsibilities and in -sync with the salary hierarchy of their own
subordinates.
Staff has researched salary steps for a comparable position in the San Gabriel Valley and nearby cities:
Cit, _..
y
1
���� Current Position ...... �..���
Monthly Stalary
P�atig, �
Duarte
City Planner
$8,659
$10,311
Temple Ci
lnnin Manager
Pa
$7,733 x
$9,784
Pomona
Planning Manager _
$7,939
$9,651
Arcadia
__
........ ........_
Planning Services Manager
._....... .
$7,317
_ $9,138
mm
Covina
City Planner
$6,330
$8,285
,..________--
West Covina
...... ______ ..
Principal Planner
$5,243
$7,924
-
w . ......_
Irwindale
. --
Senior Planner
$5,864
— ...............
$7,128
............................
El Monte
Senior Planner
$5,858
$7,121
Baldwin Park
Citi P
N/A
$6,868
Azusa
m. _
Senior Planner
$5,737
$6,973
....
Average Monthly Salary$6,692.20 $8,299.91
Based on the above survey, salary average and current salary hierarchy of positions for Baldwin Park,
the Human Resources Department prepared a 7 -step system for the City Planner position with a standard
5% increment as follows:
City Planner
S357.59 $6 $7,026,692.20 81 $7,378.15 $7,74Step
$6,03bj 1 9.7.1......$6',� 2 �.
7.. 06 $8,134..
41
Staff also recognizes the last 10 years of stagnant salary with increased duties and responsibilities and
recommends moving the position to Step 5 of the new salary schedule, retroactive to July 1St, 2015.
b. Contract Amendment
The current contract was never updated since it was first drafted in August 2005 and it does not include
many provisions that the Council later approved, including a reference to the Benefit Matrix. Therefore,
staff is recommending amending the current contract to reflect the current language adopted by Council
as identified in attachment. No changes are considered substantial and do not modify the original terms
of the Agreement.
2. The Housing Manager position
This position is responsible for implementing Federal HUD regulations in assisting low and moderate
income residents by administering 3 major federal programs: CDBG, Section 8 Vouchers, and HOME.
The position manages 8 full-time and 3 part-tm staff with a total budget of approximately $9 M in federal
subsidies annually. The Housing Manager oversees the assistance of about 500 Section 8 recipients and an
additional 2,000 Baldwin Park residents receiving some form of public services.
Over the years, the Housing Manager has earned the "High Performing Agency" title since 2011 from the
federal government with a zero findings for 3 years in a row. During the last recession, the Housing
City Planner/Housing Manager Agreements
August 19, 2015
Page 3
Manager initiated a series of new programs to provide additional financial assistance to Baldwin Park
residents in times of need, including the renovation and subsidize resale of 9 residential units to low and
moderate income residents.
The Housing Manager did not receive a salary increase in over 10 years. Per the current contract, the
position is not eligible to receive Cost -of -Living increase and the last Performance Evaluation filed in
September 2009 was not acted upon. This situation has caused the salary position to be lagging behind
similar position with the same responsibilities in the San Gabriel Valley, but also to be seriously devalued
compared to subordinate positions within the City. A July 2015 Performance Evaluation concludes that this
position merits a salary adjustment.
a. Salary Steps
The Housing Manager does not currently have an adopted salary step system to formalize an
incremental progression commensurate with its responsibilities and in -sync with the salary hierarchy of
their own subordinates.
Staff has researched salary steps for a comparable position in the San Gabriel Valley and nearby cities:
(pit
Current position sition
Monthly S,,iyl�t�
y Range
La Ha111bra
Housing Manager
$8,610
---------
$10,753
Pomona
......
Housing Manager$7,939
........
$9,651
Downey
..... ...........
Housing Manager
$7,614
$9,289
Norwalk
Housin Manager
$7, 239
$8,799
a. ._
Monterey Park
Housing Program Coordinator
...
$6,462
$8,267
Fullerton
Housing Program Supervisor
$5,977
$7,265
Irwindale
__H---
Housing Coordinator
$5 864
$7,128
........ __--
Monrovia
Monrovia
Housing CoordmatmmIT _._________-_—
---- ...._.
$5128
$6,545
–m______
Baldwin Park
Housing Manager
1.
N/A
_ $6,081
West Covina
Housing Program Coordinator
......, ..
$4,900
$5,956
Rosemead
.. .... _
Housing Proiect Coordinator
$4,457
$6,030
Average Monthly Salary $6,419.00 $7,796.73
Based on the above survey, salary average and current salary hierarchy of positions for Baldwin Park,
the Human Resources Department prepared a 7 -step system for the Housing Manager position with a
standard 5% increment as follows:
Housing Manager
St l 1 Ste2
$5,793.15 $6,098.05
Step 51� � "1
$6,419.00 $6,739.95
Stet, 6 e) 7.......
$7,430.79 $7,802.33
Staff also recognizes the last 10 years of stagnant salary with increased duties and responsibilities and
recommends moving the position to Step 5 of the new salary schedule, retroactive to July 1St, 2015.
b. Contract Amendment
The current contract was never updated since it was first drafted in July 2008 and it does not include
many provisions that the Council later approved, including a reference to the Benefit Matrix. Therefore,
staff is recommending amending the current contract to reflect the current language adopted by Council
as identified in attachment. No changes are considered substantial and do not modify the original terms
of the Agreement.
City Planner/Housing Manager Agreements
August 19, 2015
Page 4
No Legal Review is necessary at this time.
F.WUMA-TOM"Irm
ATTACHMENTS
#1. City Planner Agreement with Amendment
#2. Housing Manager Agreement with Amendments
Attachment
City Planner Agreement with Amendments
AGREEMENT
AMENDED AUC,U��[�J% "N5
THIS AGREEMENT is made and entered into by and between the City of Baldwin Park,
a general law city (hereinafter "City") and Amy Harbin, an individual (hereinafter
"Employee").
Section 1. Duties
1. City agrees to employ Employee as the City Planner with the responsibility of
planning, supervising and managing the Planning Division of the Community
Development Department under the direction of the Chief Executive
OffioerC I n,i nRy De glopniigrrt rirector.
2, The Employee shall perform other related and necessary duties as required by
law and designated by the Chief Executive OfficerCorrrnurrty __Deyeitpra�q.rAt
Director.
4. The Ch" Comrrrrrnrty t), uetgp!,ngrnt Director shall establish
ief®Exedtow.....Ottacear
performance goals and objectives to be met by the Employee as City Planner for
each year of this agreement. Said objectives shall be established as part of the
evaluation process. The Gh! E-xet,,utive- Officer owl',murrit Devet9pmgnk
Director tor° agrees to conduct a performance evaluation after six—twelve (126)
months from the date of this Agreement, and also upon each annual anniversary
date of this Agreement. The evaluation shall be conducted in accordance with
specific criteria jointly developed and finalized by the Chief Executive
Offir,e QornTT1µUn ty,. Sevr,i riLgnt Director and Employee. The Ghief Executive
officer-- er--- CornMUn,'V ovglgprnent Director shall forward the results of an
evaluation to the Chief Executive Officer, together with a recommendation as to
any change in Employee's salary. The Chief Executive Officer, based upon said
evaluation, may award a salary step increase to Employee.
Employee hereby agrees to perform faithfully and to the best of her abilities all
the duties pertaining to the office of City Planner as may be required by the laws
of the City of Baldwin Park and the State of California relating to municipal
corporations, and the rules and regulations of the City of Baldwin Park, which are
now in force or which may be put in force during the term herein stated, and
further shall perform such other tasks and duties as may be designated by the
0,4ref- Execr_rtive C"offiGer oniiii iriity Dovelooment Director and that the parties
hereto agree that said position as City Planner shall be deemed and construed to
be a full-time position.
Section 2. Terms of EmpNo�ienit
The term of employment shall commence August 4, 2005, and shall continue
until terminated as set forth in this Agreement.
2. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right
of the Chief Executive-Off'k;, :rChief Executive Officer to terminate the service of
the Employee as an "at -will" Employee.
3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right
of the Employee to resign at any time from her position with City provided
Employee gives to City thirty (30) day written notice prior to the effective date of
Employee's resignation, unless the parties otherwise agree.
Section 3. + omraensatiolnlBenef is
1_i—City agrees to pay as salary to the Employee during the period she Rs--- Formatted:
9ma edNumbered
Numbr at: el:0.I +In
serving as the City Planner a base salary of $ 6,540.58 per month, which is step Numbering Style: Aligned 2, 3, + Stare + Indent
4 of the City Planner base salary range. Said salary may be modified from time
to time by an amendment to this Agreement, or amended salary resolution
approved and adopted by the City Council.
rFormatted• Indent• First line: 0"
2. Commencing July Ist,„ 2015, the City Planner salary,wshall be Step 5mof thetlty�
Planner -salary schedule.,.
3. Benefits:
a. The City shall provide to Employee all fringe benefits as are row--Grp s
r ay hereafiadr...._be_.vera. .to.. p osi�tic I s—ogessrfi d
in titre Glassifre,rt
'iaraageriieiit-ii,ipioy ,As e(siafieInir the Manager's Benefits Matrix.
Section 4. Termination
,!itaiver and Severance Pay+
In the event the... Chief ExeUlt'ive Officer terminates Employee's ervr Iorrley nat^as.
qty Piariner p prsrrar l Co 1trwNs !1c erlreaI and ifEmployee is not otherwise in
breach of the terms of h g L-,( rnenf', angjf..EtnlPgoye executes a written waiver
pf–Ally aqall claims the N1�rfrlo pe.i�r�mg have a mast the City, inclurBgt�.c hitt, r?ot
limit d.11-2. aivil Bede Section 15412 walverjhen algid only.then the City Shall pay
al 4dpGl...._.�sL,r''1 qq§b p yl1j rlt equat to three (3) NNlonth ,br„se �aNrrf� ( a Veq CRCd
. .,: rrll)lo F{oweve�.., tl....oiy ,I,aNl be relieved of its obligati crgl....o iay
Sevr r@nce, Pay. }tnF�rrpNoye_e i terminated for malfeasance in ca cy.ig ;jj) thrM
tJ w les etalmcpatecS under.., igtl.`= r ,greed err(mlas, if the E_u ap90 e is convicted of ally
Iwl,l,pcialm apt aruvofivilficp nloraq ttkl°r rkU�c e sir a �rws,ranug.l _gain or if Employee refuses to
sign a conlralcte waiver a°eRenrrtg the City c fryandwwafwl wc�alwrd�sm Alp rrlptme
rllaey fiavc against the Ctt --is-not-inter roti of oris Aga°eel�'Ient. �nrrd is -terminated
I,_._..
l Formatted: Superscript
.,,
�......., ��.....mm .. „ W
Formatted: Numbered + Level: 1 +
Numbering Style: 1, 2, 3, -., + Start at: 1 +
Alignment: Left + Aligned at: 0.25" + Indent
at: 0.5"
Formatted: Numbered + Level
Numbering Style: 1, 2, 3, + S i aat: 1 +
Alignment: Left + Aligned at: 0.5 + Indent
rnorvft
aggregate b".e-salary, -In the -event --- E-niployee-i& -of
invo,lvi,ng rnora"tArpitt)die, or to
provide-surah terminate
Employee -immediately WithOUL-any-severaoce pay.
Section 5. General Provisions
1. The text herein shall constitute the entire Agreement between the parties.
2 -- This -Amondadm _ _ _�`
.`Alignment: Left + Aligned at: 0.25" + Indent
3. This Agreement shall only bamodified inwriting bythe parties. '`
CITY OF8ALDVV|NPARK
Vijay,,,S4:ig1,-iaIManU01 Lozano
or
Deputy City Clerk
EMPLOYEE
By
Amy Harbin
City Planner
Date
Attachment
Housing Manager Agreement with Amendments
AGREEMENT
AMENDED _AUGk�S.i.....:j..., .)..
THIS AGREEMENT is made and entered into by and between the City of Baldwin Park,
a general law city (hereinafter "City") and Suzie Ruelas, an individual (hereinafter
"Employee").
Section 1. Duties
City agrees to employ Employee as the Housing Manager with the responsibility
of supervising and managing the Housing Division within the Community
Development Department under the direction of the Community Development
Manager -Director
The Employee shall perform other related and necessary duties as required by
law and designated by the Community Development ManagerDirect r.
The Community Development Manager Director shall establish performance
goals and objectives to be met by the Employee as Housing Manager for each
year of this agreement. Said objectives shall be established as part of the
evaluation process. The Community Development Manage -r Director agrees to
conduct a performance evaluation after twelve (12) months from the date of this
Agreement, and also upon each annual anniversary date of this Agreement. The
evaluation shall be conducted in accordance with specific criteria jointly
developed and finalized by the Community Development Manager Dir ctcar-and
Employee. The Community Development Manager- Dire tenor mshall forward the
results of an evaluation to the Chi"e"L xecutive Cfticerity GauncO, together with a
recommendation as to any change in Employee's salary. ,file Chief Executive
Officer, based ,ir on said evaluation, may award a salary step increase to
mrrrEalrs _tnr rptoye rnriers awrrfs acrd a re s that-a+ry tra g fry -c m ensation
ast b aperoet fay f Cowa�cii, ___ _
Formatted: Indent: Left: 0", Hanging: 0.5'
.... ....................... — _____
Employee hereby agrees to perform faithfully and to the best of her abilities all
the duties pertaining to the office of Housing Manager as may be required by the
laws of the City of Baldwin Park and the State of California relating to municipal
corporations, and the rules and regulations of the City of Baldwin Park, which are
now in force or which may be put in force during the term herein stated, and
further shall perform such other tasks and duties as may be designated by the
Community DevelopmentManager r?j.roctor.,,and that the parties hereto agree that
said position as Housing Authority Manager shall be deemed and construed to
be a full-time position.
Section 2. Terms of Ernpjp)Lrneqt
The term of employment oho| commence July 3. 2008 and ohoU continue until
terminated as set forth in this Agreement.
2' Nothing in this Agreement shall prevent. limit orotherwise interfere with the right
of the Chief Executive OfficerConimuiiity,-,,Developtnent Manager [Areotor-to
terminate the service of the Employee as an "at -will" Employee.
Nothing in this Agreement ohoU prevent, limit orotherwise interfere with the right
of the Employee to resign at any time from his position with City provided
Employee gives to City thirty (30) day written notice prior tothe effective date of
Employee's resignation, unless the parties otherwise agree.
Section 3. ComMpsation/Beneflts
J. I City agrees to pay as salary tothe Employee during the poriod she is~ ------
serving as the Housing Manager base salary of$6.OD1.DU per month. Said
salary may bamodified from time totime byanamendment hnthis Agreement, or
amended salary resolution approved and adopted bythe City Council.
~--'
sakkry
3. 2. Benefits:
The City shall provide to Employee all fringe benefits as are in the
KAgngge�bnnefiteMmathx.
Section 4. Termination Waiver and Severance Pa
In the event the Chief ExeUlfive Officer terininates Employ eLs,jqnjrLoynjent as
j,±OLiSiT1Cj Manager Pursuant to this Agreeiij !,,j� —0
&6—t n—ot lirnited to, a Civil Code Section 1542 waive[,_!Lgn and only then the 9�ity
obligation to pp �,,qjs terrninated for inalfeasatice ill
claims the -Employee may have agA�iti,3t,lLig�.PityEr-iiployee-[s not in breach -of -this
Section 5. General Provisions
1. The text herein shall constitute the entire Agreement between the parties. ('i -i n I t I First line 5"
3. This Agreement shall only bamodified inwriting bythe parties.
CITY OFBALDVV|NPARK EMPLOYEE
Manuel Lozano
Mayor Housing Manager
Date Date
Laura,-Njeto&ejanq.r�� Avila,
Acting[Deputy-City Clerk
ormatted: Indent: First line: 0"
� Alignment: Left + Aligned at: 0.25" + Tab
J�For�matibed: Indent: First line: 0.25'
ITEM NO. /-2,
STAFF REPORT
TO: Honorable yor and City Councilmembers
FROM: Mike "f:�y tef of Police
' oasN��. � DATE: August
9 T ��+��,� City Attorney
' u s 15
Nl
'�
sSUBJECT: AMENDMENT OF CHAPTER 100 OF THE BALDWIN PARK
,c
MUNICIPAL CODE FOR OFFICIAL POLICE TOW TRUCK SERVICES
SUMMARY
This report requests the City Council to amend Chapter 100 of the Baldwin Park Municipal Code for "Official
Police Tow Truck Services" by making the Franchise exclusive, increasing the term of any Agreement for
services to ten (10) years, and providing for a flat fee of 30% of gross revenues as the franchise fee.
FISCAL IMPACT
The fiscal impact of this Ordinance is approximately cost neutral with the possibility of a modest increase in the
amount of Franchise Fees annually received by the City due to the setting of the Franchise Fee at 30% of gross
revenues.
RECOMMENDATION
Staff recommends that the City Council introduce for first reading by title only and waiving the reading of
Ordinance No. 1377, entitled "An Ordinance of the City Council of the City of Baldwin Park Amending
Chapter 100 of the Baldwin Park Municipal Code of the Official Police Tow Truck Services Franchise
Ordinance"
BACKGROUND
The City of Baldwin Park has currently awarded the Franchise for Official Police Tow Truck Services ("Tow
Ordinance") to Royal Coaches, Inc., pursuant to Chapter 100 of the Baldwin Park Municipal Code (`BPMC").
The Franchisee has requested and the City is recommending several revisions to the Tow Ordinance as follows:
§ 100.040 FRANCHISE FEE — sets the Franchise Fee at thirty percent (30%) of gross revenue
§ 100.090 SELECTION OF FRANCHISEES -(A) requires that the Franchise be renewed if the service is
"exemplary" as determined by the City Council (C) deletes giving City Council latitude to award a Franchise
where Franchisee does not meet all requirements. (D) adds requirement of five years verifiable experience as
tow truck operator.
§ 100.100 FRANCHISE TERM AND CONDITIONS (A) adds that franchise shall be exclusive and for a
term of 10 years (currently 4 years).
§ 100.210 RULES OF OPERATION (N) (1) deletes allowing Franchisee with 5 miles from City.
Franchisee must be located in City.
§ 100.230 ROTATION SYSTEM — deletes entire system of awarding non-exclusive Franchises that are
placed in a numerical rotation system. The current Ordinance contemplates several non-exclusive Franchisees.
§ 100.225 Adds a new Section entitled, "Back up Procedures/ Exemptions", which allows for use of other
Tow Truck companies where Franchisee's equipment is not appropriate and in case of emergency.
In summary, the above revisions would replace the City's non-exclusive Franchise into one that is exclusive
one Franchisee. The Franchise term will be extended from four years to ten years without the necessity to g
out for a RFP for renewal if the City Council determines that the service provided by the Franchisee is
"exemplary." The Franchise Fee is set at thirty percent (30%) o
proobef Franchisee's gross revenues. Lastly, a new
visin is ing added o he Pde o tgive tolice Department latitututilize another Tow Compaod
ny shulthe
Franchisee's equipment be inadequate or should there be an emergency at Section 100.225. 1
LEGAL RE, ViEW
This report and attachments has been reviewed and approved by the City Attorney as to legal form and content.
MA"I'MNATIVES
The City Council may choose to revise the amended Ordinance or leave the original Tow Ordinance as it is
written currently.
ATTACHMENT
Attachment A — Ordinance No. 1377
N
ORDINANCE NO. 1377
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING
CHAPTER 100 OF THE BALDWIN PARK MUNICIPAL CODE OF THE OFFICIAL POLICE
TOW TRUCK SERVICES FRANCHISE ORDINANCE
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES
HEREBY ORDAIN:
SECTION 1. That Section 100 of the Baldwin Park Municipal Code is hereby amended as follows:
"CHAPTER 100: OFFICIAL POLICE TOW TRUCK SERVICES
1
General Provisions
100.010
Intent and purpose
100.020
Definitions
100.030
Franchise agreements
100.040
Franchise fee
100.050
Franchise fee reports
Franchise Procedures and Conditions
100.090
Selection of franchisees
100.100
Franchise term and conditions
100.110
Uniform Tow fee rates
100.120
Business license required
100.130
Transfer or assignment of franchise
Operating and Equipment Standards
100.200
Tow truck equipment requirements
100.210
Rules of operation
100.220
Response time
100.225
Backup Procedures/Exemptions to Exclusive
100.230
Non-discrimination
Cancellation, Revocation or Suspension of Franchise
100.250
Grounds for cancellation, revocation or suspension
100.260
Procedure for action against official police tow service
100.270
Liquidated damages
1
GENERAL PROVISIONS
§ 100.010 INTENT AND PURPOSE.
It is the intent of this chapter to prescribe the basic regulations for the operation of "Official
Police Towing Services" in the city in responding to police emergency situations and in the
removal of vehicles which are apparently abandoned, improperly parked or stopped on public
property, or involved in an accident, or which constitute an obstruction to traffic because of
mechanical failure. It is the intent of the City Council in enacting the ordinance codified in this
chapter to provide a fair and impartial means of distributing requests for towing services among
the best qualified towing firm, and to insure that such service is prompt and reasonably priced,
and in the best interest of the public as well as the interest of efficient policing operations for the
removal from public streets of such vehicles.
§ 100.020 DEFINITIONS.
For purposes of this chapter, the following definitions shall apply unless the context clearly
indicates or requires a different meaning.
ATTENDANT or OPERATOR. A trained and/or qualified individual responsible for the
operation of a tow car, tow truck or vehicle storage facility.
DIRECTOR OF FINANCE. The position which is charged with the administration of
the financial affairs of the city.
HOLD FOR EVIDENCE. A designation by the storing/impounding Police Department
employee requesting a level of care above that generally accorded to stored or impounded
vehicles. Within 10 calendar days after the date of the tow, the Official Police Tow Service shall
contact the handling Police Department employee for further instructions as to the handling and
disposition of any vehicle designated as HOLD FOR EVIDENCE.
IMPOUNDED VEHICLE. Any vehicle containing evidence of criminal activity, or
which in and of itself provides evidence of a criminal act, that is removed from a site and taken
to the tow yard at the direction of a Police Department employee and for which a vehicle report
(currently, form CHP 180) is provided to the Official Police Tow Service.
OFFICIAL POLICE TOW SERVICE. A towing company having a franchise with the
city to provide towing services to the Police Department. An Official Police Tow Service shall
be used by the Police Department for any situation where a tow truck is required. Exception:
This chapter does not apply to or govern any towing services required for the following: tractors,
trailers, or other vehicles larger than a passenger vehicle; emergency hazardous materials; or
other special assignments as determined by the Police Department.
STORED VEHICLE. Any vehicle removed from a site and taken to a tow yard at the
direction of a Police Department employee, and for which a vehicle report (currently, form CHP
180) is provided to the Official Police Tow Service.
TOW CAR or TOW TRUCK. A motor vehicle which has been altered or designed and
equipped for, and exclusively used in the business of, towing vehicles by means of a crane, tow
2
bar, tow line, flat bed, roll back, or dolly, or is otherwise exclusively used to render assistance to
other vehicles.
§ 100.030 FRANCHISE AGREEMENTS.
Tow truck operator or company designated as an Official Police Tow Service, as defined in §
LO ().f Q
Q, shall enter into a written franchise agreement with the city. Each franchise agreement
shall contain eligibility requirements, operating regulations, and fee schedules as adopted by the
City Council. Every Official Police Tow Service shall post in a conspicuous place in the interior
of each tow truck operated by said Official Police Tow Service an approved rate schedule in a
form and location approved by the Chief of Police.
§ 100.040 FRANCHISE FEE.
An Official Police Tow Service granted a franchise pursuant to the provisions of this chapter
shall pay the city a franchise fee of thirty percent (30%) of the gross revenue of an Official
Police Tow Service derived from the tows assigned by the Police Department including
impounds, storages, owner requests, citizen requests and proceeds of lien sales of said vehicles in
such amount as may, from time to time, be set by resolution of the City Council. The franchise
fee shall be payable monthly to the city during the term of the franchise. All terms and
provisions for payment of the fee shall be clearly set forth in the franchise agreement as provided
in § 100,030.
§ 100.050 FRANCHISE FEE REPORTS.
(A) Annual income statement. Every Official Police Tow Service shall annually
provide the city with an income statement of the Official Police Tow Service derived from the
tows assigned by the Police Department. Such statements shall be in such substance and format
as may be approved by the Director of Finance or his or her designee.
(B) Monthly report. In addition to the annual income statement, each monthly
franchise fee payment made by the Official Police Tow Service to the city shall be accompanied
by a brief report showing the basis for calculating the monthly franchise fee and a written
statement, signed under penalty of perjury by an officer of the Official Police Tow Service,
which identifies in detail the number of official police tow services performed, and sets forth the
basis for exempting any such tow service from calculation of the monthly franchise fee payment.
The monthly report shall include the following:
(1) Total Police impounds;
(2) Number of times dispatched by Police Department;
(3) Number of these calls resulting in impounds;
(4) Number of vehicles sold on lien sale under authority of Cal.Civ.Code Section 3072,
and reporting said lien sales as per authority of Cal.Civ.Code Section 3073;
(5) Number of vehicles sold under authority of Cal.Civ.Code Section 3073;
(6) For individual sales and keep available for 3 years;
(7) For all bulk sales, the name of the salvage company or individual purchaser and the
vehicle identification numbers of all vehicles sold; and
(8) Any response to City requests for tow services in excess of 30 minutes.
FRANCHISE PROCEDURES AND CONDITIONS
§ 100.090 SELECTION OF FRANCHISEES.
(A) At least 90 calendar days prior to the date an existing Official Police Tow Service
franchise is due to expire, or whenever the Chief of Police or his or her designee determines that
the city has an established need for a new or additional tow truck operator to provide Official
Police Tow Services to the city, the Chief of Police or his or her designee shall request that the
Department of Finance send out a notice of request for qualifications for a tow truck operator
except where the performance of an existing Official Police Tow Service has been determined by
the City Council in open session as "exemplary" in which case the franchise shall be renewed by
the City Council. The request for qualifications shall be prepared by the Department of Finance
and shall be approved by the Chief of Police or his or her designee. Any proposals shall be
reviewed by the Chief of Police or his or her designee. The Chief of Police or his or her
designee shall select the most qualified proposal(s), if any, and shall conduct a background
investigation on the operator and his/her employees, as well as verify all information included in
the proposal submitted to the city.
(B) Upon successful completion of the background investigation, the Chief of Police
or his or her designee shall recommend, in writing, to the City Council the award of a franchise
based on the bidder's compliance with the objective criteria established by this chapter. In
preparing requests for and evaluating proposals received by the city, the Department of Finance
and the Chief of Police or his or her designee shall comply with the procedures and criteria
adopted by this chapter.
(C) For the purposes of this section, the city has an established need for a new or
additional Official Police Tow Service if any of the following occurs:
(1) An existing Official Police Tow Service's franchise is revoked in
accordance with the provisions of § 100.245 of this chapter; or
(2) The response times of all of the existing Official Police Tow Services fail
to meet the average response time required by § 100.220 because of a demonstrable increase in
the volume of official tows; or
(3) The city annexes additional area and the Chief of Police or his or her
designee, in his/her sole discretion, determines that the increased area and population warrant
additional Official Police Tow Services to adequately protect the public health, safety and
welfare.
(D) To be eligible for a franchise under this Chapter, a tow truck operator or company
shall have a minimum of five years of verifiable experience performing law enforcement towing
and storage and shall have paid all applicable city fees and business licenses during said period
where said business was maintained in the city prior to the issuance of a franchise.
§ 100.100 FRANCHISE TERM AND CONDITIONS.
An Official Police Tow Service shall be subject to the terms and conditions specified in this
chapter, as well as any terms or conditions specified in their respective franchise agreements.
(A) Term. An Official Police Tow Service franchise granted pursuant to this chapter
shall be exclusive except for exemptions included in Section 100.225 and shall be for a term of
ten years in a franchise agreement between the city and the Official Police Tow Service.
(B) Number of franchises. No provision of this chapter shall be deemed to require the
City Council to grant a franchise if the council determines that the grant of a franchise is not in
the best interest of the city and the public.
§ 100.110 UNIFORM TOW FEE RATES.
(A) Fee schedules. The city shall establish a uniform tow fee schedule to be used by
all Official Police Tow Services. The uniform tow fee schedule will be determined by using the
fee allowed by the California Highway Patrol (the "CHP") for the Official Police Tow Service.
In other words, whatever fee the Official Police Tow operator charges the CHP, will be the rate
applicable to this section. Said rates may be adjusted annually by the Chief of Police unless an
adjustment to rates is approved more frequently by the CHP. An Official Police Tow Service
shall only charge the tow fee rates established pursuant to the foregoing procedure.
(B) Fee disputes. Should there be any dispute between the Official Police Tow
Service and a vehicle owner or property owner over rates, fees or charges imposed for services
rendered under this chapter, such dispute shall be decided by the Chief of Police or his or her
designee, and the Official Police Tow Service shall make no demands upon the vehicle owner or
property owner for a sum in excess of the amount determined to be reasonable by the Chief of
Police or his or her designee. The Chief of Police or his or her designee may hold an
administrative hearing on any such dispute, if any party to the dispute so requests. Such hearing
shall be conducted in the same manner and according to the same rules set forth in §
100.260(D)(1) through (D)(3) of this chapter.
§ 100.120 BUSINESS LICENSE REQUIRED.
Each Official Police Tow Service shall have and maintain a valid license to do business in the
city at all times during the term of its franchise agreement.
§ 100.130 TRANSFER OR ASSIGNMENT OF FRANCHISE.
(A) Prior written consent required. Any Official Police Tow Service shall not sell,
transfer, lease, assign, sublet, mortgage, or dispose of, either in whole or in part, either by forced
or involuntary sale, or by ordinary sale, contract, consolidation or otherwise, the franchise or any
rights or privileges granted therein, without obtaining the prior, written consent of the City
Council. Any request to transfer or assign the franchise must be in writing and must be
submitted to the city at least 120 days prior to the effective date of such sale, transfer, or
assignment.
(B) Recommendation to city council. Upon receipt of a written request to sell,
transfer, lease, assign, sublet, mortgage, or otherwise dispose of an Official Police Tow Service
franchise, the city's Police Department shall investigate the proposed transferee or assignee and
determine whether such proposed transferee or assignee is qualified to serve as an Official Police
Tow Service operator pursuant to the criteria and requirements set forth in this chapter and
contained in the franchise agreement, and shall make a recommendation to the City Council.
(C) Change of control defined. The prohibition against the sale, transfer, lease,
assignment, subletting, mortgage, or disposal of any interest in the franchise shall apply to any
change in control of the Official Police Tow Service operator. The word CONTROL as used
herein is not limited to a change in major stockholders or partners of the Official Police Tow
Service, but also includes actual working control in whatever manner exercised. In the event that
an Official Police Tow Service operator is a corporation, prior written consent of the City
Council shall be required where ownership or control of more than 49% of the voting stock of
the tow truck operator is acquired by a person or group of persons acting in concert, none of
whom own or control the voting stock of the Official Police Tow Service operator, either
singularly or collectively, as of the effective date of the franchise. Provided, however, that
nothing in this provision shall be construed to require the prior authorization of the City Council
for any transfer of the franchise from an Official Police Tow Service operator to a wholly owned
subsidiary.
(D) Grounds for revocation of franchise. Any attempt to sell, transfer, lease, assign,
sublet, mortgage, or otherwise dispose of an Official Police Tow Service franchise without the
prior, written consent of the City Council shall be null and void and shall subject the offending
Official Police Tow Service to cancellation, revocation or suspension of its franchise subject to
the terms and procedures set forth in this chapter.
OPERATING AND EQUIPMENT STANDARDS
§ 100.200 TOW TRUCK EQUIPMENT REQUIREMENTS.
(A) Capabilities. Official Police Tow Services shall provide towing equipment
capable of providing for the following services:
(1) Recovery truck(s) with an adjustable boom with a minimum lifting
capacity of at least five tons.
(2) Wheel lift towing.
(3) Roll back/flatbed towing.
(4) Towing in parking garages.
(5) Towing from off road areas.
(6) Towing of large and oversized vehicles.
(7) Towing of motorcycles without causing additional damage.
31
(B) State requirements. All tow trucks shall be equipped as provided in the California
Vehicle Code.
(C) Minimum equipment available. Official Police Tow Services shall, at all times,
have at least three fully equipped and operational tow trucks in service. All of the tow trucks in
service must have a minimum capacity of one ton. At least one of the tow trucks in service must
have a flatbed tow truck. At least one of the three tow trucks in service must have a five ton
lifting capacity.
(D) Unlocking vehicles. Every Official Police Tow Service shall be equipped for and
have personnel proficient in unlocking locked vehicles, where feasible and practicable, and when
requested to do so by authorized Police Department employees.
§ 100.210 RULES OF OPERATION.
(A) Request for services. Official Police Tow Services shall provide towing service
when:
(1) The owner or driver of a disabled vehicle is unable, or fails, to specify a
garage or tow service; or
(2) A disabled vehicle presents a hazard; or
(3) An authorized Police Department employee requests a towing service for
the purposes of storing or impounding a vehicle.
(B) Business hours. Official Police Tow Service's business office shall be located
within the storage yard and attended at all times for servicing the public and the city from 8:00
a.m. to 5:00 p.m., Monday through Friday, except for the holidays of January 1, known as New
Year's Day; third Monday in January, known as Dr. Martin Luther King Jr's Birthday; third
Monday in February, known as Washington's Birthday/President's Day; last Monday in May,
known as Memorial Day; July 4, known as Independence Day; first Monday in September,
known as Labor Day; the second Monday in October, known as Columbus Day; November 11,
known as Veteran's Day; fourth Thursday in November, known as Thanksgiving Day; and
December 25, known as Christmas Day. If January 1, July 4, November 11 or December 25 fall
upon a Sunday, the Monday following is a holiday and if they fall upon Saturday, the preceding
Friday is a holiday.
(C) Signs required.
(1) An Official Police Tow Service's business office shall have a sign posted
including the company name, address, phone number, and hours of operation, clearly visible
from the roadway.
(2) An Official Police Tow Service shall maintain a sign listing the rates and
charges of all towing and storage services offered. Such rates sign shall be conspicuously placed
in the business office or such other places where customer financial transactions take place.
(3) Each Official Police Tow Service shall comply with Cal. Vehicle Code §
27907 regarding signs on tow trucks.
7
(D) Release or availability of vehicles.
(1) An Official Police Tow Service may collect an additional charge for
release of vehicles after normal business hours.
(2) An Official Police Tow Service shall release vehicles stored or impounded
by the Police Department, pursuant to authorization provided by appropriate employees of the
Police Department. Such authorization shall be in writing on a form provided by the Police
Department.
(3) All vehicles stored or impounded as a result of a tow ordered by the Police
Department shall be made available to the owner of the vehicle or his representative, any
insurance agent, insurance adjustor, or any body shop or car dealer, for the purpose of estimating
or appraising damages, except vehicles with a "HOLD FOR EVIDENCE" designation.
(E) Available on demand. An Official Police Tow Service must be available to
promptly respond 24 hours a day, seven days a week, 365 days a year, to all requests by the city
for towing services.
(F) Professional attire. All operators of an Official Police Tow Service responding to
a request for towing service by the Police Department shall appear in appropriate business attire,
which shall include a shirt with the company logo of the Official Police Tow Service. If an
operator fails to appear in appropriate attire, the officer on the scene may refuse to allow the
Official Police Tow Service to provide towing service at that time. However, the response by the
Official Police Tow Service shall still be counted as a turn in the rotation system described in
this chapter.
(G) Removal of hazards. After being dispatched by the Police Department to the
scene, an Official Police Tow Service operator shall cooperate with the police officers in
removing hazards and illegally parked vehicles as requested, including the complete cleanup of
the scene by all Official Police Tow Service operators responding. It is the duty of the police
officers to determine when such vehicle should be impounded or moved, and the Official Police
Tow Service operator shall abide by their decisions. This requirement shall only apply to
Official Police Tow Services summoned to a scene in response to an official request by the
Police Department for tow services.
(H) Towing of city vehicles. Each Official Police Tow Service shall tow all city police
vehicles free of charge within the city's corporate limits. City police vehicles outside the city's
corporate limits shall be towed at 75% of the established rates, as set forth in § 100.110(A) of
this chapter. In addition, each Official Police Tow Service shall tow all other city vehicles,
whether within or outside the city's corporate limits, at 75% of the established rates, as set forth
in § 100.110(A) of this chapter.
(I) Responsibility for own acts. Each Official Police Tow Service and its officers,
employees and agents shall be responsible for their acts while performing duties pursuant to their
respective franchise agreements as follows:
(1) The owners of Official Police Tow Service participating in towing
assignments by the Police Department shall be responsible for the acts of their employees while
on duty.
(2) Each participating Official Police Tow Service shall be responsible for
damage to vehicles while in its possession caused by the active or passive negligence of that
Official Police Tow Service.
(3) Each Official Police Tow Service shall be responsible for damage to
persons or property caused by the active or passive negligence or willful misconduct of its
employees in route to or from a city request for tow services.
(4) Each Official Police Tow Service and its employees, drivers, and agents
shall comply with all applicable federal, state, and local laws, including but not limited to all
applicable provisions of the California Vehicle Code.
(J) Liability insurance. Each Official Police Tow Service shall procure and maintain,
at its sole cost, a policy of public liability insurance in an amount and form acceptable to the city
Risk Manager. Such liability policy shall be maintained in full force and effect for the entire
term of the tow company's franchise agreement and proof of such public liability insurance shall
be provided to the city on demand.
(K) Indemnity. Each Official Police Tow Service agrees to protect, indemnify, defend
and hold harmless the city, its officers, agents and employees, from and against any and all
claims, demands, or liability from or relating to loss, damage, or injury to persons or property in
any manner whatsoever arising out of or incident to the Official Police Tow Service's franchise
with the city or with the Official Police Tow Service's performance of work under such
franchise, including, without limitation, all consequential damages caused in the preparation to
respond to an official police request for towing services, in providing official police towing
services and subsequent storage of vehicles, and in other related maintenance activities, whether
such claims are caused by the negligence of the tow company or its agents and employees.
(L) Records and offices subject to inspection.
(1) All Official Police Tow Service's records, equipment, and storage facilities
will be subject to periodic checks by the Police Department or other city investigators during
normal business hours.
(2) Every Official Police Tow Service shall maintain all offices, storage
facilities and equipment in a neat, clean and organized manner.
(3) Every Official Police Tow Service shall provide access to employees of
the city at any time during normal business hours, for the purpose of inspection or audit to
determine that the objectives and conditions of the Official Police Tow Service's franchise with
the city are being fulfilled.
(4) An Official Police Tow Service shall record its time in and its time out on
every tow truck assignment. Such records shall be available and open to city examination.
(M) Communications Requirements. All Official Police Tow Services shall comply
with the following:
(1) Official Police Tow Service shall maintain a telephonic point of contact
capable of receiving city requests for towing services 24 hours a day.
E
(2) Each Official Police Tow Service shall require its internal dispatch to
retain data and records relating to the city's requests for towing services on premises for the term
of the franchise.
(3) Each Official Police Tow Service shall require the telephonic point of
contact to promptly accept and relay requests for towing services made by the city.
(4) Each Official Police Tow Service shall install and maintain at all times
during the term of its franchise with the city, communications between their tow vehicle(s) and
the official telephonic point of contact. This communication may be either by two way radio or
cellular telephone.
(5) Each Official Police Tow Service shall maintain a 24 hour per day
communication contact with their tow vehicle(s).
(6) Each Official Police Tow Service shall maintain a 24 hour per day
telephone service to receive calls from the public.
(N) Vehicle storage facilities. Every Official Police Tow Service shall have a secure
and environmentally safe vehicle storage facility with a minimum of 15,000 usable square feet.
(1) The vehicle storage facility must be located within the corporate city
limits of the city or within five miles of the city boundaries.
(2) The vehicle storage facility must be completely enclosed by a six foot high
wall or fence with no holes, gaps, or other unsecured openings, and a gate. The wall or fence
shall have two or more strands of barbed wire installed in such a manner so as to discourage
access over the top of the wall or fence, or the wall or fence shall be a minimum of eight feet in
height without barbed wire. All gates into the storage yard shall meet the same standards
required of the wall or fence. Any damage to walls, fences or gates which allows, or could
potentially allow, unauthorized access to the vehicle storage facility must be repaired within 24
hours.
(3) The vehicle storage facility shall have adequate lighting, and comply with
all applicable building codes, zoning regulations, environmental laws and regulations, and any
and all other applicable laws, rules and regulations established by federal, state, county and city
governments.
(4) Security at the vehicle storage facility shall be adequate to preclude theft,
vandalism, or damage by activity while in the tow operator's establishment. The view to all
vehicles must be obstructed from the roadway. No vehicles shall be left parked or stored on the
public streets at any time. The Official Police Tow Service operator must provide off-street
parking for its equipment and be able to accommodate at least four additional vehicles for
customer parking. Storage vehicles should be secured away from the customer parking area and
on-site office area.
(5) Each Official Police Tow Service operator shall conspicuously post a tag
on the windshield of all vehicles ordered impounded by the Police Department. No vehicle
ordered impounded by the Police Department shall be released by the Official Police Tow
Service operator until said operator has verified that the applicable city release charges have been
10
paid and obtained written authorization from the Police Department to release a particular
vehicle.
(6) Each vehicle storage facility must have adequate storage facilities to
provide storage of four vehicles within an enclosed area, totally protected from the weather,
contamination or handling by unauthorized person(s). The Police Department will designate
when a vehicle is to be placed into inside storage and may place a seal on each door of the
vehicle and/or door(s) of the impound facility. Vehicles placed into inside storage shall not be
removed therefrom without written authorization from the Police Department.
(7) Each vehicle storage facility must provide an inspection area for
authorized members of the Police Department. Such area shall have, at a minimum, a covered
inspection area (roof) with a paved (concrete or asphalt) surface, and an inspection pit or vehicle
lift.
(8) No Official Police Tow Service shall perform any work upon any vehicle
stored or impounded by the Police Department without first obtaining written authorization from
the Police Department and the registered owner of the vehicle.
(9) Each Official Police Tow Service shall not dispose of any vehicle stored
or impounded by official request of the Police Department, through any process whatsoever,
without first obtaining written authorization from the Police Department to dispose of the
vehicle.
(0) Unclaimed vehicles. When disposing of unclaimed vehicles, Official Police Tow
Services shall abide by all federal, state and local laws pertaining thereto.
(P) Official storage lot. All vehicles stored or impounded as a result of a tow ordered
by the Police Department shall be towed directly to an official storage lot unless the Police
Department or other person legally in charge of the vehicle requests that it be taken to some
other location. Vehicle release fees shall be established by resolution of the City Council.
§ 100.220 RESPONSE TIME.
(A) Average and maximum response time. Each Official Police Tow Service agrees
that, for any 30 day period, the average response time pursuant to requests for tow service by the
police department, shall not exceed 25 minutes. Each Official Police Tow Service also agrees
that the maximum response time for any single request for tow service by the Police Department
shall not exceed 30 minutes. As used in this section, RrESPONSE TIME is defined as the
elapsed time between the relaying of the tow service request to the answering service and arrival
of the tow vehicle on the scene.
(B) Delay. When it becomes evident that there will be a delay in responding to a
request for towing service, the responding Official Police Tow Service shall advise the Police
Department of this delay and the reason for the delay.
§ 100.225 BACKUP PROCEDURES/EXEMPTIONS TO EXCLUSIVE
(A) The city may call another tow truck operator that is not the Official Police Tow
Service, whenever an Official Police Tow Service cannot respond with all
11
equipment needed to accomplish all tows at a specific scene within the response
time specific herein, the Police Department may call upon another tow truck
operator to perform tow or other services for the city.
(B) The city may call another tow truck operator that is not the Official Police Tow
Service, whenever a police department employee determines that an emergency
exists because an Official Police Tow Service is unable, for any reason, to provide
adequate tow service, the Police Department employee shall have the right to
have such duties performed by any other means available.
(C) The city may call another tow truck operator that is not the Official Police Tow
Service, whenever the driver or owner of a disabled vehicle specifies a particular
club, association or tow service to be called to provide service, the city is
permitted and must call the tow truck service requested by the driver or owner.
§ 100.230 NON-DISCRIMINATION.
In the performance of its duties under this chapter, an Official Police Tow Service shall not
discriminate against any member of the public, employee, subcontractor, or applicant for
employment because of race, color, religion, ancestry, sex, national origin, disability, sexual
orientation, or age.
CANCELLATION, REVOCATION OR SUSPENSION OF FRANCHISE
§ 100.250 GROUNDS FOR CANCELLATION, REVOCATION OR SUSPENSION.
The franchise agreement entered into between city and an Official Police Tow Service pursuant
to § 100.030, shall be subject to cancellation, revocation or suspension by the Chief of Police or
by a vote of the City Council either as a whole or as to any person or vehicle described therein.
The procedure for such cancellation, revocation or suspension is set forth in § 100.260.
(A) Notice and contents of notice. The Official Police Tow Service shall be given
five days written notice to appear before the Chief of Police or his or her designee to show cause
why the franchise should not be revoked, suspended, or canceled for any of the reasons set forth
below.
(B) Basis for action. A franchise may be revoked, suspended, or canceled for any of
the following reasons:
(1) An Official Police Tow Service fails to pay any city business license fees
or other fees provided in the franchise agreement or by the Baldwin Park Municipal Code; or
(2) An Official Police Tow Service breaches any rules, regulations, or
conditions set forth in the franchise agreement or the Baldwin Park Municipal Code; or
(3) An Official Police Tow Service, or any person having any ownership
interest in that Official Police Tow Service or any employee of that Official Police Tow Service,
violates any federal, state or local law; or
12
(4) An Official Police Tow Service fails to maintain a satisfactory level of
service to the police or public; or
(5) An Official Police Tow Service fails to keep any tow vehicle in safe
condition and good repair; or
(6) An Official Police Tow Service fails to use distinctive coloring,
monogram, or insignia in compliance with Cal. Vehicle Code § 27907; or
(7) An Official Police Tow Service deviates from the schedule of rates set
forth in the franchise; or
(8) An Official Police Tow Service passes on a tow assignment more than
four times in any calendar month. PASSING is defined as refusing, for any reason, any tow
assignment from the Police Department, including, without limitation, the towing of city vehicles
at no charge; or
(9) An Official Police Tow Service fails to respond to requests for tow service
by the Police Department within the response time established by § 100.220; or
(10) An Official Police Tow Service commits fraud or deceit upon the city,
including, without limitation, falsifying data and records relating to the city's requests for towing
services, falsifying the number of official police tow services performed, falsifying the response
times to city requests for tow services; or
(11) An Official Police Tow Service commits fraud or deceit upon any person
to whom that Official Police Tow Service provides tow truck services; or
(12) An Official Police Tow Service defaults on the performance of its material
obligations under this chapter or the franchise and fails to cure such default within ten calendar
days after receipt of written notice of the default and a reasonable opportunity to cure the default;
or
(13) An Official Police Tow Service fails to provide or maintain in full force
and effect the insurance coverage as required by this chapter and as set forth in the franchise
agreement; or
(14) An Official Police Tow Service violates any order or ruling of any
regulatory body having jurisdiction over the Official Police Tow Service relative to its tow truck
business, unless such order or ruling is being contested by that Official Police Tow Service by
appropriate proceedings conducted in good faith; or
(15) An Official Police Tow Service becomes insolvent, unable or unwilling to
pay its debts and obligations, or is adjudged to be bankrupt.
§ 100.260 PROCEDURE FOR ACTION AGAINST OFFICIAL POLICE TOW
SERVICE.
Whenever the city determines that an Official Police Tow Service has violated any applicable
federal, state or local law, or has violated any provision of the franchise between the Official
Police Tow Service and the city, the city shall give that Official Police Tow Service written
13
notice of the violation and an opportunity to be heard on the matter in accordance with the
following procedures:
(A) Written notice. The city shall notify the offending Official Police Tow Service in
writing of any and all violations. Such notice shall be delivered to the particular Official Police
Tow Service in violation by personal delivery or by registered or certified mail, return receipt
requested, shall clearly set forth the specific violation, shall demand that the offending official
police tow service cure the violation, and shall set forth the time period for curing the violation.
The time period for curing a violation shall be determined by the Chief of Police, or his or her
designee, based on the nature of the violation, but under no circumstances shall the time period
to cure be less than ten calendar days. If the Official Police Tow Service fails to correct the
violation within the time prescribed by the notice, or if the official police tow service fails to
commence good faith efforts to correct the violation within the time prescribed in the notice, the
city shall temporarily suspend the Official Police Tow Service's franchise with the city pursuant
to the provisions of division (B) of this section or shall give the Official Police Tow Service 14
calendar days written notice of a hearing before the Chief of Police, or his or her designee. The
written notice shall specify the alleged violations and the recommended action to be taken.
(B) Temporary suspension. For equipment violations or business omissions, where
the Police Department desires to provide an Official Police Tow Service an additional
opportunity beyond the initial notice to correct violations or omissions, the Chief of Police, or his
or her designee, may suspend that Official Police Tow Service from providing service for a
period of time, not to exceed seven calendar days. Such suspension shall not be considered
punitive and shall be for the specific purpose of providing Official Police Tow Service time to
correct specified violations or omissions. If the Official Police Tow Service still fails to take
corrective action during the temporary suspension period, the city shall give that Official Police
Tow Service 14 calendar days written notice of a hearing before the Chief of Police, or his or her
designee. The written notice shall specify the alleged violations and the recommended action to
be taken.
(C) Suspension pending hearing. For all substantive violations of law or the
provisions of the franchise agreement between the Official Police Tow Service and the city, or
for refusal to correct violations after proper notice is served upon the offending Official Police
Tow Service pursuant to divisions (A) and/or (B) of this section, where the Police Department
intends to take punitive action against the offending Official Police Tow Service or revoke the
franchise in its entirety, the Chief of Police or his or her designee, may suspend the offending
Official Police Tow Service from providing service for a period of time, not to exceed 14
calendar days, in preparation for a hearing.
(D) Informal hearing. The Chief of Police or his or her designee, shall conduct such
hearing and may receive information from any source deemed relevant to the inquiry. The
purpose of the hearing shall be to determine the factual basis of the allegation(s) against the
Official Police Tow Service.
(1) The hearing shall be informal in nature.
(2) Formal rules of evidence (California Evidence Code and/or the Federal
Rules of Evidence) shall not apply.
14
(3) The offending Official Police Tow Service shall have the opportunity to
respond to the allegations and present information relevant to Official Police Tow Service's
defense.
(4) At the conclusion of the hearing or within a reasonable time thereafter, not
to exceed ten working days, the Chief of Police, or his or her designee, shall make a finding as to
whether the allegation(s) are "founded" or "unfounded."
(5) Upon a finding that the allegation(s) are "founded," the Chief of Police, or
his or her designee, shall determine the appropriate sanction to be taken against the offending
Official Police Tow Service.
(a) The Chief of Police may extend the suspension of the offending
Official Police Tow Service for a period of time, not to exceed 30 additional calendar days, or;
(b) The Chief of Police may permanently revoke the
offending Official Police Tow Service's franchise and remove the Official Police Tow Service
from providing service in response to Police Department request; or
(c) The Chief of Police may impose such other sanction as he or she
determines is appropriate in light of the nature of the violation and the relevant circumstances.
(6) The Chief of Police, or his or her designee, shall notify the offending
Official Police Tow Service of his or her finding and/or the sanctions to be imposed, in person,
by registered mail, or by written notice hand -delivered to that Official Police Tow Service's
business office.
(E) Appeals. Any Official Police Tow Service aggrieved by a decision of the Chief of
Police pursuant to this section may appeal the finding of or the sanction imposed by, the Chief of
Police to the city's chief executive officer. Any such appeal must be filed with the city
administrator in writing within five business days of the Official Police Tow Service's receipt of
the decision of the Chief of Police.
(1) The city's chief executive officer shall schedule an informal hearing
within ten days of receiving an appeal from the Official Police Tow Service and shall notify the
Official Police Tow Service in writing of such hearing at least five calendar days prior to the
hearing date. The same procedures set forth above for the hearing by the Chief of Police or his
or her designee, shall apply to the hearing before the city's chief executive officer.
(2) After hearing the evidence from both sides, the city's chief executive
officer shall issue a written decision within ten days of the hearing. The decision of the city's
chief executive officer is final.
(3) Any person aggrieved by the city administrator's decision may file a writ
of administrative mandamus pursuant to the Cal. Civil Code § 1094.5 within 90 days of the date
the city administrator issues his or her decision.
§ 100.270 LIQUIDATED DAMAGES.
(A) Fines and penalties. Each Official Police Tow Service agrees that an Official
Police Tow Service's failure to meet the average response time for any 30 day period, or failure
15
to meet the maximum response time for any single request for tow service, will result in damages
being sustained by the city. Such damages are, and will continue to be impracticable and
extremely difficult to determine. Each Official Police Tow Service agrees to pay the city $250
each and every time that Official Police Tow Service fails to meet the average response time
requirements for any 30 calendar day period. Each Official Police Tow Service agrees to pay the
city $100 each and every time that Official Police Tow Service fails to meet the maximum
response time for any single request for tow service by the Police Department. Each Official
Police Tow Service further agrees that said sums are the minimum value of the costs and actual
damages caused by failure of an Official Police Tow Service to complete service within the
allotted time period. Such sum is a liquidated damage and shall not be construed as a penalty.
(B) Hearing. Prior to the imposition of such liquidated damages against a particular
Official Police Tow Service, that Official Police Tow Service shall be entitled to a hearing as
provided herein. Such hearing shall be conducted in accordance with § 100.260."
Section 2. The Chief Executive Officer or its designee is authorized to take action as
may be necessary to implement this ordinance.
Section 33. The Mayor or presiding officer of the City of Baldwin Park City Council
is hereby authorized to affix his/her signature to this Ordinance signifying its adoption by the
City Council of the City of Baldwin Park.
Section 4. The City Clerk of the City of Baldwin Park shall certify to the adoption of
this Ordinance and cause the same to be posted and/or published as required by law.
Section 5. This Ordinance shall go into effect and be in full force and operation from
and after thirty (30) days from the date of its final passage and adoption.
ectiop 6. If any chapter, section, subsection, subdivision, paragraph, sentence, clause or
phrase, or portion of this Ordinance, or the application thereof to any person, is for any reason
held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of this Ordinance or its application
to other persons. The City Council hereby declares that it would have adopted this Ordinance
and each chapter, section, subsection, subdivision, paragraph, sentence, clause, phrase, or portion
thereof, irrespective of the fact that any one or more sections, subsections, subdivisions,
sentences, clauses, phrases, or portions of the application thereof to any person, be declared
invalid or unconstitutional.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Baldwin Park this
day of , 2015.
ATTEST:
CITY CLERK
16
MAYOR
ITEM NO.
STAFF REPORT
�pL 0 , TO: Ilouorable May rz anti Cite Council Mctubetws
HUPOF
( k rH E� �r FROM: Michael Ta; l r, def of Police
"SAIN114 BRJELi DATE: August 19,2015
tro JAN
9,201
oJA`SUBJECT: CONDUCT A PUBLIC HEARING, AND FOLLOWING THE
PUBLIC HEARING, APPROVE THE GRANT FUNDS PROVIDED BYTHE
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
SUMMARY
This report seeks City Council approval for the Police Department to request $17,813.00 in Bureau of Justice
Administration (BJA) Justice Assistance Grant (JAG) Program funds. If approved, these funds will be directed
towards the training of patrol officers in the use of a digital dictation recorder and the purchase of Dragon
speech to text transcription software.
FISCAL IMPACT
There will be no negative impact to the general fund. All funds necessary to purchase technical services and
equipment for this project will come from the Bureau of Justice Assistance Grant.
RECOMMENDATION
It is recommended that the City Council conduct a second reading by title only, and waive further reading, and
following such reading, accept the grant as required by federal guidelines for the funds requested. These federal
guidelines also require a public comment period.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
BACKGROUND
This 2015 Edward Bryne Memorial Justice Assistance Grant (JAG) Local application was submitted on June
30, 2015. This federal program awards funds annually to local municipalities for equipment and technology
upgrades. The awards are based on local populations, and if approved by the City Council and authorized by the
Bureau of Justice Administration (BJA), will equal $17,813.00.
The funds awarded from this grant will be used to reimburse the city for equipment and technical services
supplied by Versatile Information Products Inc. This will include Dragon Professional Naturally Speaking V13
Law Enforcement specific software, Olympus Digital Dictation Recorder kits and software, training and
maintenance.
This equipment and training will enhance patrol officer availability, and improve police response by lowering
the time needed for report writing. Twelve digital dictation recorders will be purchased and made available to
on -duty patrol officers to dictate reports in the field. The recorders are designed for ease of use in the field with
slide switch operation. The recorders are then docked into computers in the station and automatically convert
BJA-JAG Grant Funds
August 19, 2015
Page 2
from recorded speech to a written word document format, using Dragon Professional Law Enforcement
designed software.
This creates a narrative which can easily be corrected or printed out for approval. Officers will receive
approximately four hours of training on the use of the digital recorders and dragon software. Test devices in use
for one month, after provided training, show that an average officer was proficient in the use of the system in
approximately one day and mastered it in one week. In 2014, this department responded to 41,602 calls for
service with the average response time of 23 minutes (Priority 3 calls). This lengthy response time can be
somewhat attributed to the amount of down time due to report writing. By providing dictation/speech translation
software, that has been shown to lower the amount of time spent on report writing, we believe officers will have
more time available for proactive patrolling thus lowering the crime and incident rates in our community.
ATTACHMENTS
(1) Versatile Information Products Inc. Invoice.
(2) Copy of June 2015 call response times.
To: Baldwin Park Police Department
Atte: Sgt. Ray Findley
Address: 14403 E. Pacific Avenue
Baldwin Park, CA 91706
Phone: (626) 960-1955 x 406
Email ffir dA ����P r r
Model Nit icer WW7 Qty.T
r
Versatile Information Products, Inc
3630 Park Sierra Driv
Riverside, CA 9250
800 794-4044 p
951352-4593 fa
Date: May 1, 2015
Estimate #: 150105-12PDS7-12DNS
f
1IAPI1lee I Extended Price
11DN7000 H/w 12 PDS7000 Digital Dictation Recorder Kit for Law Enforcement 499.99 5,999.88
Includes:
Digital Recorder
Custom Leather Holster (Basket Weave)
Docking Station
AC Adapter
MicroSD Card
Li -ion Rechargeable Battery
USB Cable
Name and Officer ID Insertion
File Edit (Insert, Overwrite, Append)
Slide Switch Operation
PAS% S/w 0 Olympus AS56 ODMS Administrator CD 499.99 0.00
PINS -PV 13 S/w 12 Dragon Natuarlly Speaking Professional V13 599.99 7,199.88
Law Enforcement
pry. Contract & Service4,
1 Installation, Configuration, & Test (per day - 2 techs) 1,200.00 $1,200.00
1 User Training (per class) 905.00 $905.00
1 1 -Year PDS7000 Manufacturers Warranty 0.00' $0.00
1 1 -Year PDNS-PV 13 Maintenance (Tele + Remote Support) 10% $1,319.98
0 PDNS-PVI3-IY Software Assurance 126.00 $0.00
a v ei[itiY
Validity of Quotatiory 90 Days
Proposal must be signed by purchas4V pai y, see page 3
josnUa
Account
/25/15 Baldwin Park Police Department 203
20 CAD Call, Average Response Times, by Priority Page: 1
Priority Avg. Response Time Number of Calls
1 00:05:33 199
00:12:53 718
00:23:12 722
00:28:04 205
5 00:06:25 2048
Total reported : 5
Report Includes:
All dates between '00:00:00 05/01/15' and '23:59:59 05/31/15'
All nature of incidents
All cities
All types
1 priorities
11 units
All agencies
All zones
All x co-ordinates
All y co-ordinates
*** End of Report /tm/rpt_ajj-rpcvr.r3_ ***
STAFF IZE PORTno
', TO: Honorable Mayor and City Councilmembers
�Ius of , �
�FROM: Marc Castagnola, AICP, Director of Compinu�nity Devcl�. ptll m t
GR�
i ,` Amy L. Harbin, AICP, City Plann; �
" va DATE: August 19 2015
JAW
SUBJECT: A request for consideration of a proposed amendment to the
City's Municipal Code adding language relating to Cottage Food
Operations in accordance with State Law. (Location: All
Residential Zones; Applicant: City of Baldwin Park; Case
Number: AZC-176)
SUMMARY
This report requests City Council approval of an amendment to the Municipal Code adding development
standards for cottage food operation in accordance with State Law.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff and the Planning Commission recommend that the City Council open the public hearing and
following the public hearing: Introduce for first reading, by title only and waive further reading,
Ordinance 1374, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE
CHAPTER 153.220 AND 153.120 TO ESTABLISH REGULATIONS FOR COTTAGE FOOD
OPERATIONS".
BACKGROUND
(,'11L1 "0RN1,11 l.W"Nl'11?,0N'V 1i'1V7AL �.�%t1J 17..),'ACT ((YQ
In accordance with the provisions of the California Environment Quality Act (CEQA), Section 15061 (b)
(3) of Chapter 3 Title 14 it has been determined that the proposed Code Amendment project will not have
an impact on the environment and is Categorically Exempt.
NOTICING
Since the properties potentially impacted by the proposed Code Amendment numbers greater than 1,000,
notices of Public Hearing for the Code Amendment was posted at City Hall, Baldwin Park Community
Center, and Barnes Park on Wednesday, August 5, 2015.
DISCUSSION
September 2012, the California Legislature the Governor signed Assembly Bill 1616 which requires that
all local governments (both cities and counties) adopt regulations and development standards relating to
Cottage Food Operations. AB 1616 became effective on January 1, 2013 and as a result local
governments (cities and counties) are required to amend their Municipal Codes to comply with the State
Law.
Cottage food operations are generally described as small food businesses that produce non -potentially
hazardous foods (such as certain baked goods, candies, jams/jellies, dried pastas, dried fruits and baking
ITEM NO.
', TO: Honorable Mayor and City Councilmembers
�Ius of , �
�FROM: Marc Castagnola, AICP, Director of Compinu�nity Devcl�. ptll m t
GR�
i ,` Amy L. Harbin, AICP, City Plann; �
" va DATE: August 19 2015
JAW
SUBJECT: A request for consideration of a proposed amendment to the
City's Municipal Code adding language relating to Cottage Food
Operations in accordance with State Law. (Location: All
Residential Zones; Applicant: City of Baldwin Park; Case
Number: AZC-176)
SUMMARY
This report requests City Council approval of an amendment to the Municipal Code adding development
standards for cottage food operation in accordance with State Law.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff and the Planning Commission recommend that the City Council open the public hearing and
following the public hearing: Introduce for first reading, by title only and waive further reading,
Ordinance 1374, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE
CHAPTER 153.220 AND 153.120 TO ESTABLISH REGULATIONS FOR COTTAGE FOOD
OPERATIONS".
BACKGROUND
(,'11L1 "0RN1,11 l.W"Nl'11?,0N'V 1i'1V7AL �.�%t1J 17..),'ACT ((YQ
In accordance with the provisions of the California Environment Quality Act (CEQA), Section 15061 (b)
(3) of Chapter 3 Title 14 it has been determined that the proposed Code Amendment project will not have
an impact on the environment and is Categorically Exempt.
NOTICING
Since the properties potentially impacted by the proposed Code Amendment numbers greater than 1,000,
notices of Public Hearing for the Code Amendment was posted at City Hall, Baldwin Park Community
Center, and Barnes Park on Wednesday, August 5, 2015.
DISCUSSION
September 2012, the California Legislature the Governor signed Assembly Bill 1616 which requires that
all local governments (both cities and counties) adopt regulations and development standards relating to
Cottage Food Operations. AB 1616 became effective on January 1, 2013 and as a result local
governments (cities and counties) are required to amend their Municipal Codes to comply with the State
Law.
Cottage food operations are generally described as small food businesses that produce non -potentially
hazardous foods (such as certain baked goods, candies, jams/jellies, dried pastas, dried fruits and baking
AZC-176
August 19, 2015
Page 2
mixes) to operate out of a private home with limited regulatory oversight, provided certain criteria are
met. The city may enact reasonable standards, however only on the following factors: spacing and
concentration, traffic control, parking and noise control.
The proposed Code Amendment includes new definitions of various terms, including Cottage Food
Operation, Cottage Food Operator, Cottage Food Products, Direct and Indirect Sales and Home
Occupation. The Home Occupations' (Sections 153.120.250 through 153.120.270) Section of the
Municipal Code are proposed to be deleted and replaced with language which would not only apply to
typical home occupations such as home offices, but also home occupations that are classified as cottage
food operations. Additionally the County of Los Angeles shall administer all County regulations and
standards related to the health and safety and sanitation of food facilities within the City of Baldwin Park.
Since cottage food operations need an additional level of review by the Planning Division through the
business license process, an additional application (Attachment 42) has been created specifically for
cottage food operators and shall be submitted to the Finance Department in conjunction with the Home
Occupation application.
PLANNING COMMISSION ACTION
This item was heard by the Planning Commission at their April 8, 2015 meeting. No one spoke during
the public hearing on the item. Ultimately the Planning Commission voted 5-0 recommending that the
City Council adopt Ordinance 1374, amending the Baldwin Park Municipal Code, Chapters 153.220 and
153.120 to establish regulations for cottage food operations.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
The City Council could elect not to approve this amendment to the City's Municipal Code and as a result,
the City would not be in compliance with State Law.
ATTACHMENTS
#1, Map Identifying Residential Zones
#2, Cottage Food Operations Permit (Draft)
#3, Ordinance 1374
C:Amy\AMY\WORD\Reports\Council ReportsAZC-176#4 doc
MAP IDENTIFYING RE, S ZONES
CITY OF BALDWIN PARK
R1, R3, & RG ZONES
ATTACHMENT #2
COTTAGE FOOD OPEµ T NS PERMIT
O
COTTAGE FOOD OPERATIONS PERMIT
APPLICANTS NAME (COTTAGE FOOD OPERATOR)„
IS APPLICANT THE OWNER OF PROPERTY WHERE THE COTTAGE FOOD OPERATION IS PROPOSED TO BE
LOCATED? Yes No (if no, provide information below)
IF APPLICANT IS A TENANT, PROVIDE THE NAME AND PHONE NUMBER OF THE OWNER OF THE
PROPERTY WHERE THE COTTAGE FOOD OPERATION IS PROPOSED TO BE LOCATED AND THE
NAME OF THE PROPERTY MANAGER OR OTHER PARTY RESPONSIBLE FOR THE
.� 7
NAME OF COTTAGE FOOD OPERATION:
ADDRESS:_ __TELEPHONE NO.
LIST OF COTTAGE FOOD PRODUCTS TO BE PREPARED AND PACKAGED FOR SALE: _
TYPES OF SALES (i.e., direct, indirect, or both, sage definitions at sections 153.220.050 and 153.220.100):
LOCATION OF SALES (Please be specific as to whether sales are at home„ or other specified locations):_
WILL THERE BE A FAMILY'MEMBER OR HOUSEHOLD MEMBER INVOLVED IN THE COTTAGE FOOD
OPERATION? IF SO, PROVIDE HIS/HER NAME:
WILL THERE BY A PAID OR UNPAID INDIVIDUAL INVOLVED WITH THE COTTAGE FOOD PRODUCTS WHO
WORKS FOR THE COTTAGE FOOD OPERATION? IF SO, PROVIDE HIS/HER NAME:
IS THIS A "CLASS A" OR "CLASS B�"COTTAGE FOOD OPERATION?
SUBMIT AN ACCURATE SCALE BUILDING DRAWING OF THE RESIDENCE SHOWING: (1) REGISTERED
AND/OR PERMITTED AREAS, OR AREAS SHOWN ON APPLICATION SUBMITTED TO THE LOS ANGELES
DEPARTMENT OF PUBLIC HEALTH FOR COTTAGE FOOD PRODUCT PREPARATION, PACKAGING, AND
RELATED EXCLUSIVE STORAGE; (2) ALL DOORS AND EXITS; (3) ALL VEHICLE PARKING SPACES.
SUBMIT AN ACCURATE DRAWING OF THE SITE SHOWING PROPERTY LINES, EXISTING STREETS,
STRUCTURES, DRIVEWAYS, PEDESTRIAN WALKS, AND ON- AND OFF- SITE PARKING AND LOADING
AREAS.
Doc # 147745
Please answer "Yes" or "No" to the following: Yes No
l. For Class A operations, have you attached writtplq_pLoof that you have
registered the operation with the Los Angeles Department of Public Health,
Environmental Health Division?
2. For Class B operations, have you attached written P-r!i9f that you have
registered the business with the Los Angeles Department of Public Health,
Environmental Health Division, and have received and passed the required
County Health inspection?
3. Has the operation applied for and paid required fees for a Cottage Food
Occupation permit license from the City of Baldwin Park Business Lic I ense and
Planning Departments?
4. Have you familiarized yourself with California law as it pertains to Cottage
Food Operations?
CONFORMANCE WITH STATE LAW
PLEASE VER|FYTHATTHECOTTAGE FOOD OPERATION WILL CONFORM TO STATE LAW INCLUDING THE
FOLLOWING REQUIREMENTS: .
-�
Please answer "Will Comply" to the following: Will Comply
1. No cottage food product preparation, packaging, or handling May occur in
the home kitchen concurrent with any other domestic activities, such as family
ineal! preparation, dishwashing, clothes washing or ironing, kitchen cleaning, or
guest entertaining.
2. No infants, small children, or pets maYbe in the home kitchen during the
preparation, packaging, or handling of anytottage food product.
3. Kitchen equipment and utensils used to'pro I cluce cottage food products shall
be clean and:.m I aintain6d in a good state of repair.
4. All food contact surfaces ' equipment, and utensils used for the preparation,
packaging, or handling of any cottage food products shall be washed, rinsed,
and sanitized before each use.
5. All food: prepa ration and food and equipment storage areas shall be
maintained free of rodents and..insects.
6. Smoking shalld be prohibited imthe portion of a private home used for the
preparation, packaging, stora . g I e, or handling of cottage food products and
related ingredients or'equipment, or both, while cottage food products are
being prepared, packaged, stored, or handled.
7. Any persons with a contagious illness shall refrain from work in the permitted
area of the cottage food operation.
8. Any persons involved in the preparation or packaging of cottage food
products shall keep his or her hands and exposed portions of his or her arms
clean and shall wash his or her hands before any food preparation or packaging
activity in a cottage food operation.
9. All persons who prepare or package cottage food products shall complete a
Doc # 147745
.... .
Please answer "Will Comply" to the following: _ Will Comply
food processor course instructed by the California Department of Public
Health
within the next three (3) months. (Copies of each certificate issued are to be
submitted to the County within three months of permit issuance.)
10. All cottage food products shall be labeled consistent with the Federal Food,
Drug, and Cosmetic Act (21 U.S.C. Sec. 343 et seq.) and the label shall include:
* "Made in a Home Kitchen" in 12 -point type;
* Name commonly used for the food product (i.e., "jam")
* Name of the cottage food operation
* The County Health Department registration number for the business; and;
*Product ingredients in descending order by weight,
AFFIDAVIT
BY SIGNING BELOW, I, THE OWNER/APPLICANT OF THE COTTAGE FOOD OPERATION, HEREBY
ACKNOWLEDGE THAT ALL ANSWERS PROVIDEDHEREIN ARE ACCURATE. I AGREE, TO COMPLY
WITH ALL PROVISIONS IN THE CALIFORNIA HOMEMADE FOOD ACT AS CODIFIED IN THE
CALIFORNIA HEALTH AND SAFETY CODE. I UNDERSTAND THAT IF MY OPERATION DOES NOT
COMPLY WITH ALL THESE CONDITIONS MY OPERATION WILL BECOME ILLEGAL AND MUST
CEASE.
SIGNED DA'T'E.
For City use only:
REVIEWED BY_
TITLE
APPROVED DENIED
If denied, reason(s) for denial:
Doc # 147745
DATE.
ATTACHMENT #3
ORDINANCE 1374
ORDINANCE NO. 1374
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF BALDWIN PARK, CALIFORNIA, AMENDING
BALDWIN PARK MUNICIPAL CODE CHAPTER 153.220
AND 153.120 TO ESTABLISH REGULATIONS FOR
COTTAGE FOOD OPERATIONS
WHEREAS, the City of Baldwin Park ("City") currently permits and regulates the
operation of in-home businesses which are referred to as "home occupation" uses
under Baldwin Park Municipal Code ("BPMC") Sections 153.120.250 through
153.120.270; and
WHEREAS, the State of California Legislature updated the Health & Safety Code
regarding "cottage food operations" with Assembly Bill 1616 ("AB 1616"); and
WHEREAS, AB 1616 requires all cities to allow cottage food operations as a
permitted use in residential zones; and
WHEREAS, "cottage food operations" are generally described as small food
businesses that produce non -potentially hazardous foods (such as certain baked goods,
candies, jams/jellies, dried pastas, dried fruits, and baking mixes) to operate out of a
private home with limited regulatory oversight, as long as certain criteria are met; and
WHEREAS, under AB 1616, if the City requires cottage food operations to obtain
a permit to operate, the City may only condition the issuance of that permit on
"reasonable standards, restrictions and requirements concerning the following factors:
spacing and concentration, traffic control, parking, and noise control relating to those
homes"; and
WHEREAS, the City wishes to enact regulations for cottage food operations
through its home occupation permit process which comply with the requirements of AB
1616; and
WHEREAS, the City Council wishes to ensure the City complies with AB 1616 by
exempting cottage food operations from certain regulations that otherwise apply to
home occupation uses; and
WHEREAS, Section 15061(b)(3) of Chapter 3, Title 14 of the California Code of
Regulations (the "CEQA Guidelines") describes the general rule that CEQA only applies
to projects which "have the potential for causing a significant effect on the environment";
where it can be seen with certainty that there is no possibility that the activity in question
may have a significant effect on the environment, the activity is not subject to CEQA;
and zoning regulations do not constitute the approval of any development project, and
will therefore not result in any physical change in the environment; and
WHEREAS, on April 8, 2015, after conducting a properly noticed public hearing,
the Planning Commission adopted Resolution No. PC 15-05 recommending that the
City Council update the BPMC as it pertains to home occupation and cottage food
operations; and
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 153 ("Zoning Code") Section 153.220.040 entitled "C Definitions"
shall be amended to add, in alphabetical order, the following:
"COTTAGE FOOD OPERATION. An enterprise with annual gross sales limits
set forth under California Health and Safety Code Section 113758(a), operated
by a Cottage Food Operator having no more than one full-time equivalent
employee, conducted within a private home kitchen where the Cottage Food
Operator resides, and where the Cottage Food Products are prepared or
packaged for direct, indirect, or direct and indirect sales pursuant to Section
113758 of the California Health and Safety Code. A Cottage Food Operation may
engage in the following sales activities subject to approval from the Los Angeles
County Department of Public Health:
A. Class A Cottage Food Operations may engage only in direct sales of
Cottage Food Products including direct sale venues such as temporary events.
Door to door sales shall be prohibited. (See definition of "Direct Sales" at section
153.220.050.)
B. Class B Cottage Food Operations may engage in both direct and indirect
sales of Cottage Food Products such as a permitted third -party retail food facility.
(See definition of "Indirect Sales" at section 153.220.100.)
COTTAGE FOOD OPERATOR. An individual who owns or operates a Cottage
Food Operation in his or her private home kitchen.
COTTAGE FOOD PRODUCTS. Foods specifically listed as cottage foods
approved by the California Department of Public Health and posted on its
Internet Website and that are prepared for sale in the kitchen of the permitted
area of a Cottage Food Operation. This lists includes certain non -potentially
hazardous foods. Typical food items include baked goods without cream,
custard or meat fillings; candies; dried fruits and pastas; fruit pies; cereals; herbs;
honey; jams and jellies; nuts; popcorn; roasted coffees and dried teas.
SECTION 2. Chapter 153 ("Zoning Code") Section 153.220.050 entitled "D Definitions"
shall be amended to add, in alphabetical order, the following:
DIRECT SALES. A transaction between a Cottage Food Operator and a
consumer, where the consumer purchases the Cottage Food Product directly
from the Cottage Food Operator. Examples include, but are not limited to, holiday
bazaars, temporary events, bake sales, food swaps, certified famers' markets
and community -supported agricultural subscriptions.
SECTION 3. Chapter 153 ("Zoning Code") Section 153.220.090 entitled "H Definitions"
shall be amended to add, in alphabetical order, the following:
HOME OCCUPATION. Any commercial activity conducted entirely within a
particular dwelling unit by the inhabitants of such dwelling unit. HOME
OCCUPATIONS are incidental uses that do not change the character of the
dwelling unit nor adversely affect permitted uses in the surrounding area. HOME
OCCUPATIONS include Cottage Food Operation uses.
SECTION 4. Chapter 153 ("Zoning Code") Section 153.220.100 entitled "I Definitions"
shall be amended to add, in alphabetical order, the following:
INDIRECT SALES. An interaction between a Cottage Food Operator, a third
party retailer, and a consumer; where the consumer purchases Cottage Food
Products made by the Cottage Food Operation from a third party retailer. A third
party retailer is a permitted retail food facility, such as a restaurant, grocery or
food market that holds a valid operating permit from the County of Los Angeles in
accordance with California Retail Food Code section 114381.
SECTION 5. Zoning Code Sections 153.120.250 through 153.120.270 of the BPMC are
hereby deleted and shall be replaced to read in their entirety as follows:
"Part 8. HOME OCCUPATIONS
§ 153.120.250 INTENT AND PURPOSE.
The purpose of regulating home occupations is to recognize the need of some
homeowners and cottage food operators to operate small businesses and
cottage food operations from their home, and to provide a means of ensuring that
adverse impacts, due to the mix of residential and commercial or professional
uses, are mitigated to preserve the character of the residential area.
The County of Los Angeles shall administer all County regulations and standards
related to the health and safety and sanitation of food facilities within the
jurisdiction of the City of Baldwin Park. The City shall administer the laws set
forth in this Chapter relating to Cottage Food Operations. Nothing in this Chapter
shall be construed as waiving or limiting the application of local and state
regulatory standard for the health, safety and sanitation of food facilities within
the jurisdiction of the City of Baldwin Park.
§ 153.120.260 PERMIT REQUIREMENTS.
A. To establish a home occupation which does not fall within the meaning of
Cottage Food Operation as defined by BPMC § 153.220.040, a "Home
Occupation Permit" shall be obtained from the Business License Department, in
addition to all other required licenses and permits.
B. To establish a home occupation which falls within the meaning of Cottage
Food Operation as defined by BPMC § 153.220.040, a "Cottage Food Operation
Permit" shall be obtained from the Business License Department upon payment
of a fee as set forth from time to time by resolution of the City Council, in addition
to all other required licenses and permits.
§ 153.120.270 USE REGULATIONS.
A. The use of a home occupation which does not fall within the meaning of
Cottage Food Operation as defined by BPMC § 153.220.040, shall comply with
the following regulations:
1. No Display or Storage. No display or storage of goods,
wares, merchandise or stock in trade shall be maintained on the premises.
2. Occupancy Employment. No one other than persons
residing on the lot where the home occupation is located may be regularly
employed in such occupation.
3. Dust, Fumes, Noise, and Odor. No equipment used in
conjunction with such occupation that emits dust, fumes, noise or odor, which
could interfere with the peaceful use and enjoyment of adjacent properties is
permitted.
4. Floor Space Limit. Not more than 150 square feet of floor
space of the dwelling shall be devoted to the home occupation.
5. Traffic. No appreciable increase of traffic, pedestrian or
vehicular shall result from such occupation.
6. Signage. No sign not otherwise permitted in the zone in
which the occupation is located shall be used.
B. The use of a home occupation which falls within the meaning of Cottage
Food Operation as defined by BPMC § 153.220.040, shall comply with the
following regulations:
1. Spacing. No Cottage Food Operation shall be approved if:
(1) the property line of the site of the proposed use is located within 300 feet on
the same street or the corner of a cross -street of the property line of any single
family home where another Cottage Food Operation is located; or (2) if the
proposed use is located within the same building of an apartment complex or
other multi -family housing (i.e. condominium or townhomes) where another
Cottage Food Operation exists.
2. Employee. Only one (1) employee, paid or unpaid, shall be
permitted. This shall not include family members or a household member of the
Cottage Food Operator.
3. Parking and Loading Requirements.
A) For single family homes, parking spaces in the property's
garage or carport (if present) and driveway shall be available for the actual
parking demand created by the use, including parking spaces for the applicant's
own vehicles, a parking space for an employee, if an employee is present, and
one parking space for customers if direct sales on the property are proposed.
B) For apartments and multi -family developments, the
Cottage Food Operator's designated space(s) shall be available for the actual
parking demand created by the use, including parking spaces for the applicant's
own vehicles, parking spaces for an employee if employee is present, and one
parking space for customers if direct sales on the property are proposed. On-site
parking in an apartment complex or other multi -family residence requires
approval from the property owner, landlord, homeowners association or property
manager.
C) On -street parking spaces may be used for persons
picking -up and/or delivering materials for the Cottage Food Operation and third
party retailers coming to the property if proposed.
D) If the proposed Cottage Food Operation will involve
loading of food products into vehicles, such loading may occur anytime within an
enclosed garage when the garage door is shut. Hours for loading vehicles
outside of a garage are limited from 8:00 a.m. to 6:00 p.m. Monday through
Friday, and 10:00 a.m. to 4:00 p.m. on Saturdays and Sundays. Vehicles shall
not idle when being loaded.
4. Noise Control. Cottage Food Operations shall not create
noise levels in excess of those allowed in the applicable residential areas in the
noise element of the general plan or in excess of those allowed in residential
property by Chapter 153 of this Code.
5. Size. Cottage Food Operations shall occupy no more of a
residence than the lesser of: (1) thirty percent (30%) of the floor area of the
dwelling excluding the garage area; or (2) the area permitted by the Department.
6. No Signage. Cottage Food Operations shall not install or
post signage or advertisements identifying the Cottage Food Operation at the site
or building where the Cottage Food Operation is located.
7. No Outdoor Sales. No outdoor sales shall be allowed at the
site of the Cottage Food Operation.
8. No dining. If direct sales are proposed at the site of the
Cottage Food Operation, no third parties or customers shall be permitted to dine
at the Cottage Food Operation.
9. Code Requirements. While the use of a residence for a
Cottage Food Operation shall not constitute a change of occupancy for purposes
of building and fire codes, to the extent that building modifications are proposed
(e.g. more walls for storage areas, new electrical panel for range) the Cottage
Food Operation shall meet all Requirements of Chapter 150 (Building) of this
Code.
10. Operational Requirements. Cottage Food Operations shall
comply with the operational requirements as set forth in California Health and
Safety Code Section 114365 et seq."
SECTION 6. The addition to Section 153.220.040 of this Code and the addition of
Sections 153.120.250 through 153.120.270 are intended to supplement Chapter 153 of
the Baldwin Park Municipal Code. Except as expressly modified pursuant to this
Ordinance, all other provisions of Chapter 153 shall remain unmodified and in full force
and effect. All ordinances in conflict with the provisions hereof are superseded to the
extent of such conflict.
SECTION 7. If any section, subsection, sentence, clause, phrase or word of this
ordinance is for any reason held to be invalid or unconstitutional by the decision of any
court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this ordinance. The City Council hereby declares that it would
have adopted this ordinance, and each and every section, subsection, sentence,
clause, or phrase not declared invalid or unconstitutional without regard to whether any
portion or the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 8. This Ordinance shall be effective thirty (30) days after its enactment.
PASSED AND APPROVED ON THE
ATTEST
ALEJANDRA AVILA,
CITY CLERK
day of __ .. 2015
MANUEL LOZANO, MAYOR
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss:
CITY OF BALDWIN PARK )
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing ordinance was regularly introduced and placed upon its first reading at a
regular meeting of the City Council on .......2015.
Thereafter, said Ordinance No. 1374 was duly approved and mmmadopted at a regular
meeting of the City Council on 2015 by the following
vote:
AYES: COUNCILMEMBER:
NOES: COUNCILMEMBER:
ABSENT: COUNCILMEMBER:
ABSTAIN: COUNCILMEMBER:
ALEJANDRA AVILA,
CITY CLERK
STAFF REPORT
L TO:
�mwUOOF
THE FROM:
VALLEY'
,� A,4 " DATE:
1311-k 1►V/\:i•/
ITEM NO.
Honorable Mayor and City Councilmembers
Marc Castagnola, AICP, Director of ""oniintin ity Developn
Amy L. Harbin, AICP, City Plann °. , 4--,
August 19, 2015
r1ly
SUBJECT: Public hearing of the City Council to adopt a resolution and the City's
2014 Congestion Management Program Local Implementation Report
This report requests City Council self -certification of compliance with the Los Angeles County Congestion
Management Program.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
It is recommended that the City Council open the public hearing, receive any public comment, close the public
hearing and adopt Resolution 2015-082, "A RESOLUTION OF THE CITY OF BALDWIN PARK
FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL DEVELOPMENT REPORT IN
ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089."
BACKGROUND
In 1992, the Congestion Management Program (CMP) forged new ground in linking transportation, land use
and air quality decisions for one of the most complex urban areas in the Country. The CMP has been
continuously updated as a result of a voter -approved initiative (Proposition 111); however, the most recent
update was approved by the MTA Board in October, 2010. The state legislature requires the MTA to annually
monitor and determine that local jurisdictions are in compliance with the CMP. A self -certification process has
been established by the MTA to simplify the process for both the local jurisdictions and the MTA.
The City's Planning Division has been tracking development projects in accordance with the CMP Deficiency
Plan process since 1994. However, in 2006, the MTA Board authorized a nexus study to evaluate the
feasibility of implementing a congestion mitigation fee and, as a result, the requirements for maintaining a
positive credit balance have been suspended.
Attached to Resolution 2015-082 is a copy of the City's Local Implementation Report (LIR) for the reporting
period of June 1, 2014 to May 31, 2015. The report shows development activity for residential, commercial, and
non -retail development sectors. The balance was arrived at by subtracting the new development adjustments
(i.e. demolitions) and any exempted development activity from the sum of all new development.
CMP Self -Certification
August 19, 2015
Paee 2
Should the City Council chose not to self -certify itself through this process as a result of METRO'S
requirements, it could result in the loss of Gas Tax to the City.
ATTACHMENTS
• Attachment #1, Resolution 2015-082 with 2014 CMP Local Implementation Report
CAAmy\AMY\WORD\Reports\Council ReporMCMPUR15.doc
ATTACHMENT AC #µ
RESOLUTION 2015-0182 2014 C CA
w
IMPLE N REPORT
RESOLUTION NO. 2015-082
A RESOLUTION OF THE CITY OF BALDWIN PARK, CALIFORNIA,
FINDING THE CITY TO BE IN CONFORMANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING
THE CMP LOCAL DEVELOPMENT REPORT, IN ACCORDANCE WITH
CALIFORNIA GOVERNMENT CODE SECTION 65089
WHEREAS, CMP statute requires the Los Angeles County Metropolitan
Transportation Authority ("LACMTA"), acting as the Congestion Management Agency
for Los Angeles County, to annually determine that the County and cities within the
County are conforming to all CMP requirements; and
WHEREAS, LACMTA requires submittal of the CMP Local Development Report
by September 1 of each year; and
WHEREAS, the City Council held a noticed public hearing on August 19, 2015,
NOW, THEREFORE, THE CITY COUNCIL FOR THE CITY OF BALDWIN PARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the City has taken all of the following actions, and that the
City is in conformance with all applicable requirements of the 2010 CMP adopted by the
LACMTA Board on October 28, 2010.
The City has locally adopted and continues to implement a
transportation demand management ordinance, consistent with the
minimum requirements identified in the CMP Transportation Demand
Management chapter.
The City has locally adopted and continues to implement a land
use analysis program, consistent with the minimum requirements
identified in the CMP Land Use Analysis Program chapter.
The City has adopted a Local Development Report, attached
hereto and made a part hereof, consistent with the requirements identified
in the 2010 CMP. This report balances traffic congestion impacts due to
growth within the City with transportation improvements, and
demonstrates that the City is meeting its responsibilities under the
Countywide Deficiency Plan consistent with the LACMTA Board adopted
2014 Short Range Transportation Plan.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution
and shall forward a copy of this Resolution to the Los Angeles County Metropolitan
Transportation Authority.
APPROVED AND ADOPTED ON August 19, 2015
MANUEL LOZANO, MAYOR
ATTEST:.
ALEJANDRA AVILA
CITY CLERK
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing Resolution No. 2015-082 was duly and regularly approved and adopted by
the City Council of the City of Baldwin Park at a regular meeting thereof, held on August
19, 2015 by the following vote:
AYES: MEMBER:
NOES: MEMBER:
ABSENT: MEMBER:
ABSTAIN: MEMBER:
ALEJANDRA AVILA
CITY CLERK
ENTER JURISDICTION NAME Date Prepared: July 23, 2015
2015 CMP Local Development Report
Reporting Period: JUNE 1, 2014 - MAY 31, 2015
Contact: ENTER NAME HERE
Phone Number: ENTER PHONE NUMBER HERE
CONGESTION MANAGEMENT PROGRAM
FOR LOS ANGELES COUNTY
* IMPORTANT: All "#value!" cells on this page are automatically calculated.
Please do not enter data in these cells.
DEVELOPMENT TOTALS
RESIDENTIAL DEVELOPMENT ACTIVITY Dwelling Units
Single Family Residential 11.00
Multi -Family Residential 85.00
Group Quarters 0.00
COMMERCIAL DEVELOPMENT ACTIVITY 1,000 Net Sq,.Ft.2
Commercial (less than 300,000 sq.ft.) 11.78
Commercial (300,000 sq.ft. or more) 0.00
Freestanding Eating & Drinking 0.53
NON -RETAIL DEVELOPMENT ACTIVITY
1,000 Net S .Ft.`
Lodging
0.00
Industrial
16.13
0.00
Office (less than 50,000 sq.ft.)
Office (50,000-299,999 sq.ft.)
0.00
Office (300,000 sq.ft. or more)
0.00
Medical
0.00
0.00
Government
Institutional/Educational
0.00
0.00
University (# of students)
OTHER DEVELOPMENT ACTIVITY Daily Trips,
ENTER IF APPLICABLE 0.00
ENTER IF APPLICABLE 0.00
EXEMPTED DEVELOPMENT TOTALS
Exempted Dwelling Units 70
Exempted Non-residential sq. ft. (in 1,000s) 10
Page 1
2. Net square feet is the difference between new development and adjustments entered on pages 2 and 3.
ENTER JURISDICTION NAME Date Prepared: July 23, 2015
2014 CMP Local Development Report
Reporting Period: JUNE 1, 2013 - MAY 31, 2014
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
RESIDENTIAL DEVELOPMENT ACTIVITY
Category Dwelling
Units
Sin Ie Family Residential 18.00
,Multi -Family Residential
85.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Commercial (less than 300,000 s .ft.)
11.78
Commercial 300,000 s .ft. or more
0.00
Freestanding Eating & Drinking
0.53
NON -RETAIL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Lodging
0.00
Industrial16.13
.......... ..�.......................... ......... _............................_
Office (less than 50,000 sq.ft.)
0.00
,Office (50,000-299,999 s .ft.)
0.00
Office 300,000 s .ft. or more
0.00
Medical
0.00
Government
0.00
Institutional/Educational
0.00
University # of students
0.00
OTHER DEVELOPMENT ACTIVITY
Description
Daily Trips
Attach additional sheets if necessa
Enter "0" if none
ENTER IF APPLICABLE
0.00
ENTER IF APPLICABLE
0.00
Page 2
ENTER JURISDICTION NAME Date Prepared:
July 23, 2015
2015 CMP Local Development Report
Reporting Period: JUNE 1, 2014 - MAY 31, 2015
Enter data for all cells labeled "Enter." If there are no data for that category, enter "0."
IMPORTANT: Adjustments may be claimed only for 1) development permits that were both
issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of any
structure with the reporting period.
RESIDENTIAL DEVELOPMENT ADJUSTMENTS
Category
Dwelling
Units
Single Family Residential
7.00
Multi -Family Residential
0.00
Group Quarters
0.00
COMMERCIAL DEVELOPMENT ACTIVITY
1,000 Gross
(Category
Square Feet
Commercial (less than 300,000 sq.ft.)
0.00
Commercial (300,000 sq.ft. or more
0.00
Freestandin Eating & Drinking�
0.00
NON -RETAIL DEVELOPMENT ACTIVITY
Category
1,000 Gross
Square Feet
Lodging
0.00
Industrial
0.00
Office (less than 50,000 sq.ft.)_
0.00
Office (50,000-299,999 sq.ft.)
0.00
Office (300,000 sq.ft. or more)
0.00
Medical
0.00
Government
0.00
Institutional/Educational
0.00
Universi (# of students)
0.00
OTHER DEVELOPMENT ACTIVITY
Description
Daily Trips
(Attach additional sheets if necessary)
(Enter "0" if none
ENTER IF APPLICABLE
0.00
ENTER IF APPLICABLE
0.00
Page 3
Baldwin Park
2015 CMP Local Development Report
Reporting Period: JUNE 1, 2014 - MAY 31, 2015
Enter data for all cells labeled "Enter." If there are no data for that ca
(NOT INCLUDED IN NEW DEVELOPMENT ACTIVITY TOTALS)
Low/Very Low Income Housing
High Density Residential
Near Rail Stations
Mixed Use Developments
Near Rail Stations
Development Agreements Entered
into Prior to July 10, 1989
Reconstruction of Buildings
Damaged due to "calamity"
Reconstruction of Buildings
Damaged in Jan. 1994 Earthquake
Total Dwelling Units
Total Non-residential sq, ft. (in 1,000s)
Date Prepared: July 23, 2015
, enter "0."
1 70 Dwelling Units
0 Dwelling Units
101 1,000 Gross Square Feet
0 Dwelling Units
0 1,000 Gross Square Feet
0 Dwelling Units
EE0 1,000 Gross Square Feet
0 Dwelling Units
0 1,000 Gross Square Feet
0 Dwelling Units
70
10
Page 4
Exempted Development Definitions:
1. LowNery Low Income Housing: As defined by the California Department of Housing and Community
Development as follows:
- Low -Income: equal to or less than 80% of the County median income, with adjustments for family size.
- Very Low -Income: equal to or less than 50% of the County median income, with adjustments for family size.
2. High Density Residential Near Rail Stations: Development located within 1/4 mile of a fixed rail passenger
station and that is equal to or greater than 120 percent of the maximum residential density allowed under
the local general plan and zoning ordinance. A project providing a minimum of 75 dwelling units per acre
is automatically considered high density.
3. Mixed Uses Near Rail Stations: Mixed-use development located within 1/4 mile of a fixed rail passenger
station, if more than half of the land area, or floor area, of the mixed use development is used for high
density residential housing.
4. Development Agreements: Projects that entered into a development agreement (as specified under Section
65864 of the California Government Code) with a local jurisdiction prior to July 10, 1989.
5. Reconstruction or replacement of any residential or non-residential structure which is damaged or destroyed,
to the extent of > or = to 50% of its reasonable value, by fire, flood, earthquake or other similar calamity.
6. Any project of a federal, state or county agency that is exempt from local jurisdiction zoning regulations and
where the local jurisdiction is precluded from exercising any approval/disapproval authority. These locally
precluded projects do not have to be reported in the LDR.
ITEM NO. 16
STAFF REPORT �tiRE i
W
F�A�Dw TO: Honorable Mayor and City Councilmembers v
HUB of tiA FROM: Manny Carrillo, Director of Parks and Community Service
DATE: August 19, 2015
SUBJECT: REVIEW OF CURRENT APPLICATIONS AND
CONSIDERATION OF APPOINTMENT, REAPPOINTMENT, OR
REMOVAL OF MEMBERS OF RECREATION AND COMMUNITY
SERVICES COMMISSION
SUMMARY
This report requests City Council review the submitted Commission application(s) and appoint the
qualified individuals) to serve on the Recreation and Community Services Commission to fill the
current vacancy.
FISCAL IMPACT
Commissioners serving on City Commissions receive a stipend of $50 for each Commission meeting
attended.
RECOMMENDATION
Staff recommends that Council review the submitted Commission application(s), accept nomination(s),
authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ)
and, contingent upon satisfactory clearance by the DOJ, appoint the selected individual(s) to the Parks
and Community Services Commission and adopt Resolution No. 2015-087, entitled, "A Resolution of
the City Council of the City of Baldwin Park Appointing an Individual to the Recreation and
Community Services Commission of the City of Baldwin Park, to Office Number 2"
At this time the City Council could also consider the removal and or replacement of any commissioners
consistent with and pursuant to BPMC Section 32.09.
LEGAL REVIEW
This report and the associated Resolution has been reviewed and approved by the City Attorney as to
legal form and content.
BACKGROUND
Pursuant to Chapter 32 of the Baldwin Park Municipal Code and in response to the vacant seat, Office
No. 2, of the Parks and Community Services Commission, staff advertised for the period fiom July 16,
2015, through August 12, 2015, seeking applications for Baldwin Park residents wishing to serve on a
city Recreation and Community Services Commission.
The color advertisement was posted at City Hall, Julia McNeill Senior Center, Esther Snyder
Community Center, Baldwin Park Library and Baldwin Park Arts & Recreation Center, as well as an
interactive banner on the City website. The deadline for submission of applications was August 12,
2015.
Appointment of Commissioners
July 1, 2015
Page 2
One application has been received for the vacant seat on the Recreation and Community Services
Commission.
The application has been reviewed, residency has been verified confirmed and voter registration was
verified as applicable. A copy of the application has also provided to the department for review and to
further qualify applicants.
Attached hereto is the application for the Recreation and Community Services Commission candidate.
Staff respectfully request that Council review the application and determine its select if they wish to
appoint the applicant to the Recreation and Community Services Commission.
ATTACHMENTS
#1— Application Received for Recreation and Community Services Commission
46 -- Resolution No. 2015-087 and Applications for Parks and Community Services Commission
(kar)
ATTACHMENT #1
RESOLUTION NO. 2015-087
BALDWIN PARK RECREATION AND
COMMUNITY SERVICES COMMISSION
RESOLUTION NO. 2015-087
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK APPOINTING A QUALIFIED INDIVIDUAL TO
THE RECREATION & COMMUNITY SERVICES COMMISSION
OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 2.
WHEREAS, the Recreation & Community Services Commission consists of eight
(8) members and Office Numbers 1 through 5 are appointed for a two-year term and
members of Office Number 6 through 8 (Student Commissioners) are appointed for a
one-year period; and
WHEREAS, on July 15, 2015, Office Number 2 was vacated by majority vote of
the City Council and the vacant position was advertised for applications; and
WHEREAS, A Notice of Vacancies on the Recreation and Community Services
Commission was posted at the following locations: City Hall, Esther Snyder Senior
Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park
Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's
Office accepted applications from the date of advertisement through August 12, 2015;
and
WHEREAS, the City Council desires to fill the Office 2 at this time, and
anticipates fulling Office Numbers 6, 7 and 8 at a later date; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
HEREBY RESOLVES AS FOLLOWS:
Section 1. On May 21, 2014, City Council approved Resolution No. 2014-015,
which appointed persons to the Recreation & Community Services Commission Office
Numbers 1, 2, 3, 4 and 5, with terms expiring on June 30, 2016. The appointment of a
new commissioner to Office Number 2 will serve the remainder of the term for an
expiration date of June 30, 2016.
Section 2. With the advertisement of the existing vacancy, one application was
received and presented to the City Council for consideration to appoint to the
Recreation & Community Services Commission as Commissioner of Office Numbers 2.
Such appointees shall hold office at the pleasure of the City Council and serve for the
term as follows:
OFFICE NUMBER
COMMISSIONER
TERM ENDING
1
Joann Watkins incumbent
June 30, 2016
2
Vacant
June 30, 2016
3
Arecelia Avila incumbent
June 30, 2016
4
Ana Lu'an incumbent
June 30, 2016
5
Leslie Brito incumbent
June 30, 2016
6
Sierra Vista H. S. Student
June 30, 2016
7
Baldwin Park H. S. Student
June 30, 2016
8
North Park H. S. Student
June 30, 2016
Resolution No. 2015-087
Page 2
Section 3. That the City Clerk shall certify to the adoption of this Resolution and
forward a copy to this resolution to all appointees and to the Recreation and Community
Services Commission Secretary
PASSED, APPROVED and ADOPTED this 19st day of August 2015.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify
that the foregoing resolution 2015-087 was duly and regularly approved and adopted by
the City Council of the City of Baldwin Park at a regular meeting of the City Council held
on August 19, 2015, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT; COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA,
CITY CLERK
ATTACHMENT #2
BALDWIN PARK RECREATION AND
COMMUNITY SERVICES COMMISSION
APPLICATION
RECEIVED
PLEASE ATTACH A. CITY OF BALDWIN PARK AUG I 0 2
CURRENTCOPY OF
AUTILITY
BILI. AND APPLICATION FOR CITY COMMISSION
A CITY OF BALDWfN PARK
A COPY OF YOUR And CITY CLERKS DEPARTMENT
PHOTO ID STATEMENT OF QUALIFICATIONS ------------
f
APPLICATION IS FOR THE FOLLOWING COMMISSION:—��'%� ��'�.� M�+U4r JP�V/C
1A senarate aonlicafion is required for each commission
PERSONAL_ INFORMATION:
Name Saul BarrientOs
Residence Address--
Length
ddress-Length of time at this Address: 2 E-mail address: r ? of "
Home Phone No.,t _ CeillMessage Phone No. - Are you 1 a years of age or older? `-ems_ —Are you registered to vote in the City of Baldwin Park? �f
Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park?
/V 0
If yes, name of agency and position:
EDUCATION:
Circle Hiqhest grade you completed: 1 2 3 4 6 6 7 8 9 10 11 12 High School Graduate? J= G.E.D.?
EMPLOYMENT INFORMATION 1 EXPERIENCE:
REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who
can comment on your capabilities and character.
(1�
IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is
considered on its individual merits.
HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?i/%
If yes, Please list all offenses, date and place of offense(s), and sentencelfine received:
ACKNOWLEDGEMENTICERTiFICATION:
I understand that upon filing, this application becomes a public record. I certify
under penally of perjury under the laws of the State of California that the foregoing
y is true and correct.
Date "nature
Do Nbt VVrtfe:BeloW thidLlne = Fof Cit' "Use Oil[
Residency "verification. ❑ Yes ❑ No Date: Voter Registration Verification. ❑ Yes ❑ No
Residency verification: ❑ Yes ❑ No Date: Appointment date:
Residency verification: ❑ Yes 0 No Date: 'term expires:
„
Name V J 4 f/1 ��?/ Lf Commission Requested:
STATEMENT OF LiALIFICATIONS:
Use this space to list your goals and objectives and why you feel you should be appointed to the
commission for which you are applying. Please include any additional information you feel will be
beneficial to the Council in consideration of your appointment to this commission.
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Date:
Si ure
Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open
meeting.
This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a
vacancy occur in the commission for which you have requested consideration of appointment, your application
will be included in the pool of applicants provided however, that you submit current proof of residency at the time
of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this
application.
MZ
AUGUST 19, 2...15
7:00 P
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
BALDT71111
Manuel Lozano
Cruz Baca
Monica Garcia
Ricardo Pacheco
Susan Rubio
- Chair
- Vice Chair
- Board Member
- Board Member
- Board Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the Finance
Authority on any matter posted on the agenda or on any
other matter within its jurisdiction. If you wish to address
the Board, you may do so during the PUBLIC
COMMUNICATIONS period noted on the agenda. Each
person is allowed three (3) minutes speaking time. A
Spanish speaking interpreter is available for your
convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a di"rigirse a la Agencia nombrada en esta
agenda, para hablar sobre cualquier asunto publicado en la
agenda o cualquier tema que este bajo su jurisdicci6n. Si usted
desea la oportunidad de difigirse a la Agencia, podra hacerio
durante el periodo de Comentarios del Publico (Public
Communications) anunciado en la agenda. A cada persona se
le permite hablar por tres (3) minutos. Hay un int6rprete para
sir conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday -
Thursday, 7:30 a.m. - 6:00 p.m.)
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Board Members: Monica Garcia, Ricardo Pacheco,
Susan Rubio, Vice Chair Cruz Baca and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos ser6 el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made
or questions asked by persons,' or 2) Direct staff to investigate and/or schedule matters for consideration
at a future meeting. "Government Code §51954, 2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista
alg0na emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar
asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
None.
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of
the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72
hours prior to the meeting. Dated this 13" day of August, 2015.
Alejandra Avila
Secretary
PLEASE NOTE Copies of staff repods and sup aorting d'ocurnentation pertaining to each Flern on this agenda are avalltable
for public viewing grad inspection at City Miall, 2"' Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. Forfurther information regarding agenda items,, please contact the office of the City Cleric at (626) 960-4011
ext. 466 or via e-mail at frtyssell @laaldwinpg coria.
In compliance with the ,americans with Disabilities ,pct, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Disk Managenient at (626) 960-4011, Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeling. (28 CFR 34.11)2.104 ADA T U E
II)
A
r, 'i � r �.
• w 0 •
ST19, 2015
7:00 P
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
Manuel Lozano
Cruz Baca
Monica Garcia
Ricardo Pacheco
Susan Rubio
Chair
- Vice Chair
Board Member
Board Member
Board Member
PLEASE TURNOFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y DEEPE S OURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the Housing
Authority on any matter posted on the agenda or on
any other matter within its jurisdiction. If you wish to
address the Board, you may do so during the
PUBLIC COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3) minutes
speaking time. A Spanish speaking interpreter is
available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse a la Agencia nombrada en
esta agenda, para hablar sobre cualquier asunto
publicado en la agenda o cualquier tema que este bajo
su jurisdicci6n. Si usted desea la oportunidad de dirigirse
a la Agencia, podrcl hacerlo durante el perlodo de
Comentarios del POblico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un int6rprete para su
conveniencia.
S re/al/ng fc" dfen? rr"'t n fMlpF' n Ot O R'gt lal MI'tiPO(� IPg t;Ji' th )
�f.' 1'a"'alfls to 1hat Vvill be "Mvailaft""' for pLIblh-,' in pe lion cd
14403E
CALL TO ORDER
ROLL CALL
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
Board Members: Monica Garcia, Ricardo Pacheco,
Susan Rubio, Vice Chair Cruz Baca and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos ser6 el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or
special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or
questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a
future meeting. (Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exists
alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder
brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar
asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
CONSENT CALENDAR
None.
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, Secretary of the Housing Authority hereby certify that, under penalty of perjury
under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin
board not less than 72 hours prior to the meeting. Gated this 13th day of August 2015.
Alejandra Avila
Secretary
PLEASE NOTE: Copies of staff relmits and supporting documentation pertaining to each item on this agenda aro available
for public viewing and inspection at City ,Mall, 2"y Floor Lobby Area or at the Los Angeles County Public Library in fire City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerl( at (626) 960-4011
ext. 466 or via e-mail at krussell(d)aaldwin ark. COM .
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11)