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Home My WebLink About2016 04 06NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF TYE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 6, 2016 at 6:00 PM. at City Hall — 3 d Floor Cbriference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: March 31, 2016 Manuel Lozano Mayor 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on March 31, 2016. Alejandra Avila City Clerk l.i i I 14 I •w ll APRIL r 2016 11 PM CITY HALL — 3dFloor, Conference Room 307 14403 A' PACIFIC BALDWIN PARK,, 91706 i 960-4011 i i Mayor Mayor • Tem Councilmember Councilmember Councilmember PLEASE TURN OFF CELL PHONES /i' PAGERS WHILE MEETING 15 IN PROCESS POR FA I DE APAGAR SUS TELEFONOS" LIBLIC COMMENTS The public ru ,i`r to address Council or of its Agencies listed on agenda, but only on any matter posted on this agenda, If you wish to address the City Council or of its Agencies, you may • i so during the PUBLIC COMMUNICATIONSperiod noted 1. the agenda. person is allowed three (3) minutes speaking time. A Spanish-speaking available forr Concilio i a1guna i'` sus Agencias, iii'hacerlo runications anunciado en I.r` r', ,1. persona permite hablarri m�nutos��r CITY COUNCIL SPECIAL MEETING — 6:00 P.M. CALL TO ORDER I ROLL CALL4* Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE 9 11Pios aue se&ofoaac-tda. o a menos oue exista alq(ina i' ii o pregunras necrias por p ESitN ~'M cons•ideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] OPEN SESSI 1- 1. PRESENTATION BY AIM CONSULTING SERVICES Presentation by Jose Gardea and Tony Perez regarding implementation of Economic Development Strategies ■ MIA 2. PUBLIC EMPLOYMENT Pursuant to Government Code Section 54957. a. Interim Human Resources Manager 3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: 1 Potential Case(s)- Two (2) III Case Name: Julian Casas v City of Baldwin Park, et al, Case No. BS147794 Case Name: Californians Aware v. City of Baldwin Park, Case No. BS155206 Case Name: Ricardo Pacheco v Greg S. Tuttle, Case No. KS019694 Case Name: Manuel Lozano v Greg S. Tuttle, Case No. KS019719 Case Name: Monica Garcia v Greg S. Tuttle, Case No. KS019720 a D a I T gallAIM&W 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on March 31, 2016. X� Alejandr-a Avila City Clerk EMem 11 a A APRIL 61 201 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 MW E� OVA MFINWAMONRINMI, 01VA ManuelLozano Monica Garcia Cruz Baca Susan Rubia PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction, If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. - Mayor - Mayor Pro Tern - Council Member - Council Member - Council Member COMENTARIOS DEL PUBLICO Se invita a/ p6blico a 1irse a/ Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en /a agenda o cualquier tema que est6 bajo su i.:. 1• Si usted desea /a oportunidad de dirigirse al Concilio o a1guna de sus Agencias, podnJ hacerlo durante e/ perlodo de Comentarios del POblico (Public Communications) anunciado en /a agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. CITY COUNCIL PLEDGE OF ALLEGIANCE ROLL CALL_ Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano This is to announce, as required by Government Code section 54952.3, members of the Cit Council are also members of the Board of Directors of the Housing Authority and Financ Authority, which are concurrently convening with the City Council this evening and eac Council Member is paid an additional stipend of $30 for attending the Housing Authodt meeting and $50 for attending the Finance Authority meeting. I • Presentation of Certificates recognizing Students in the Adult Education Program • Recognition of California Golden Glove Champions Roman Puga and Thomas Gutierre.-,:i WIN THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en a1g6n asunto a menos que sea incluido en la agenda, o a menos que exista alg0na emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierni, §54954.2] City Council Agenda 'Page_2_ CONSENT x r x . All items listed are considered • • ". routine business by • . • will be approve •'. with one • • be no separate discussion of these items unless a Cii Councilmember so requests,the _ will be _ • _i from the general order • business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. - 2. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Easy Car Finance, Inc. Claimant alleges vehicle was _ sold by towing company without consent. 3m MEETING MINUTES Staff recommends that Council receive and file the following MeetingMinutes: A. Meeting Minutes of the Regular City Council Meeting held on January 20, 2016. B. Meeting Minutes of the Housing Authority, Finance Authority, Special and Regular City Council Meetings held on February 17, 2016. C. Meeting Minutes of the Special and Regular City Council Meetings held on March 2, 1 • D. Meeting Minutes of the Special and Regular City Council Meetings held on March • r • 4. APPROVETHE RENEWALGENERALSERVICES AGREEMENT VNTA- LOS ANGELES COUNTY Staff recommends that Council APPROVE THE RENEWAL OF THE General Services Agreement between the City of Baldwin Park and the County of Los Angeles, • period, and authorize the Mayor to execute the '• 5. ADOPT A RESOLUTION AMENDING MATRIX AND UNCLASSIFIED MANAGEMENT MATRIX Staff recommends that Council approve Resolution No. 2016-120, entitled "A RESOLUTION OF i OF OF BALDWIN PARK AMENDINGiYEES BENEFITS MATRIX AND THE UNCLASSIFIED MANAGERS i • COOPERATIVE COST- AGREEMENTi DESIGN AND CONSTRUCTION OF A CNG STATIONAND AGREEMENT FOR THE COORDINATION AND DESIGN OF THE CNG STATION Staff recommends that Council: authorize1. Approve the Cooperative Cost Sharing Agreement with Los Angeles County and - i and 2. Approve the Professional Services Agreement with Evans Brooks Associates (EBA) for project coordination and design, and authorize the Mayor to execute the same. City Council Agenda Page 3 7. APPROVAL TO PARTICIPATE IN THE 2016 SUMMER LUNCH PROGRAM Staff recommends Council: Authorize1. • submit•• • to the State of California,-•. of Education, to participate in the 2016 Summer Lunch Program; and 2. Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the Agreement i Park Unified School . . CONSTRUCTION AND MAINTENANCE AGREEMENT FOR RAMONA BOULEVARD BETWEEN SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) AND THE CITY OF BALDWIN PARK COVERING THE AT GRADE• Staff recommendsCouncil approve Construction and Maintenance Agreement with Southern California Regional Rail Authority and authorize the Mayor to signAgreement. 90 FY 2016-2017 BUSINESS I' ' •'VEMENT TAX ALLOCATION C RECOMMENDATIONS recommendsStaff . approve the FY 2016-2017-ImprovementTax Allocation Budget. 10. CONSIDER AND APPROVE THE SUPPLEMENTAL SERVICES AGREEMENT WITH • • Staff recommends that Council: 1. Consider the additional funding to print four (4) issues of the Baldwin Park NOW for the duration of 2016; and 2. Consider and approvetheSupplementalAgreement i • • Mailing, and 3. Authorize the Director of Finance to allocate the funding and make the necessary budget transfers. PUBLIC None, 11. CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT KOSMONT COMPANIES Staff recommends that Council: 1. Provide direction to approve the Consulting Services Agreement with osont; and 2. Authorize the Director of Finance to make appropriate transfers and fund adjustments from the combination of Business Improvement Taxes Fund and/or other funding sources City Council Agenda Page COMMUNICATIONS W CERTIFICATION 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting, Dated this 15th day of November, 2016. dy ow 'Alejand'ra Avila City Clerk PLEASE NOTE� Copies of staf ext. 466 or via e-mail at r ssell bald In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11). City Council Agenda Pagb_g ro-d-WIVI �kd Honorable Mayor and City Councilmembers Rose Tam, Director of Finance(L'.1 April 06, 2016 ow SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payroll for the last period was $422,897.08 and the attached General Warrants Register were $1,791,954.27 for a total amount of $2,214,851.35 1 1" MIJOV N 19191 RIN 1 "0'. ISO I I a CPU I it 11113 114111 a I I I I IM im a 111 � � BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee hoes hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a sumL. ry of the payment released: The payroll of the City of Baldwin Park consist of check numbers 197840 to 197870. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 247476 to 247729 for the period of February 14, 2016 through February 27, 2016, inclusive; these are presented and hereby ratified in the amount of $422,897.08. 2. General Warrants, including check numbers 209038 to 209344, in the total amount of $1,791,954.27 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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C) In 6 w C) -a s cn en m © N ecn O � H 0 �w eaa m m m m M �w F1 i to us F, Fl m m Q 0 C, aN F3 F3 171) Fl ZO 1- 0 I � � M CT7 6 � � p =Sk k; H 0 vfy" y W H b � p �j 0 .. 0 d' Q 1 V Lq d n to I t' C) Ul p m Ci P4 y C? n W p d. CD e " C7 ij I Uk W d 00Cn Ea I m N n w �d W +H i m En F4 Fc ca w cJ Q H F° 0 Q H N a e 0 U s*d� ITEM NO. Honorable Mayor and City Councilrmembers Shannon c zee, Chief Executiveicer April , SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. RECOMMENDATION Staff recommends City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Easy Car Finance, Inc; Claimant alleges car was sold; without consent, by Royal Coaches Auto Body & Towing, Inc. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers LEGAL This report has been reviewed and approved by the City Attorney as to legal form and content BACKGROUND In order for the statute of limitations to begin on the claims received; it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action: IFLIMINUM, ITEM NO. MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING JANUARY 20, 2016, 7:00 P.M. COUNCIL CHAMBER -1 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order, Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:16 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano, LLC MEMKERS _PRESENT: Council Member Ricardo Pacheco Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Cruz Baca Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano reported out of Closed Session that a settlement had been reached in the case of Paul Cook vs. City of Baldwin Park, Case No. 2:15 -CV -4163, for the amount of $67,500, noting that the bulk of the settlement would be paid by the third -party administrator, GEO Jail Services, and Baldwin Park is responsible for $15,000 of the settlement, ANNOUNCEMENTS Mayor Lozano offered condolences and asked that the meeting be closed in memory of Arturo Manuel Lake, husband of Valley County Water District Board Member Mariana Lake; extended sympathy to family and friends. Mayor Lozano also extended his gratitude to all who sent condolences and who attended the services for the passing of his father, Lupe Lozano. Councilmember Baca requested that the meeting also be closed in memory of the infamous musician, Glen Frye, noting that he will be remembers forever through his music. �PkOtL*MATIONSCOMM E�N DATONS & PRESENTATIONS KICK-OFF CELEBRATION OF THE 60TH ANNIVERSARY OF BALDWIN PARK. Mayor Lozano announced that the City of Baldwin Park will be celebrating 'its 601h Anniversary of incorporation this year and that the milestone will be commemorated through Mayor Lozano called for students Luz Mercado of Sierra Vista High School and Anthony Grijalva of North Park High School to come forward, however, the students were not present zio this ceremony will be moved to the next Regular Meeting. 'I A 11•1xrerZKOTOTWI David Dang, Regional Representative for San Gabriel Valley representing the Los Angeles Homeless Services Authority (LAHSA), provided a narrative presentation to illustrate the purpose and importance of the annual homeless population count. Mr. Dang explained that the results of these county -wide counts help to determine the amount of funding and services needed by local agencies to respond and provide assistance to those in need. In response to an inquiry by Council, Mr. Dang noted that there are currently 22 volunteers signed up and an additional 8 are needed. Councilmember is suggested that Mr. Dang contact some of the local churches since they are impacted the most since they frequently provide food and shelter to the homeless. Councilmember Rubio asked that Mr. D. ::• return at a future meeting to provide Council with the results of the homeless count and information on what the LAHSA can offer to aid the homeless population in Baldwin Park, PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:35 p.m, and noted that each speaker is permitted a total of three (3) minutes to speak. Mayor announced that for those who were present to speak about Wayne Manor, the City must follow a specific process as mandated by -state l2w RjIgWiiWat tWe ite-ii ot this evening's agenda does not give authority for Wayne Manor to ChilsI Wge��, President of the Baldwin Park Unified School District, spoke out about the proposed adult care center, Wayne Manor, that is being considered for location in the neighborhood adjacent to De Anza Elementary School; opined that the administrators of the facility will have no control over patients, particularly if a patient becomes homeless due to expulsion from the program; stated that it will bring down property values and cast a negative shadow on Baldwin Park. Le�dhgrdo(Sg�r; Baldwin Park resident, asked that Council consider the opposition oi parents and neighbors in the De Anza School area when making a decision on the Wayne Manor project; suggested that a special study be done to determine the effects on th'; neighborhood should this facility be permitted to go forward. Josephing RosW, Baldwin Park resident and parent of a De Anza student, stated that she and the other parents will fight the approval of Wayne Manor; pointed out that none of the neighbors have anything against anyone with a mental disability, they just object to the proposed location of the facility. *Translation from Spanish to English by City Clerk Alejandra Avila. Carlos LOO� Vice President of Baldwin Park Uned School District, expressed opposition to locating the Wayne Manor facility in the De Anza neighborhood, citing the safety o chi ren in the area; noted that those with disabilities deserve to be taken care of but that another location should be considered. ESIMITNUMM i• Baldwin Park business owner, remarked on removal of campaign sigl made remarks about housing development in the downtown area and opined that traffic will increase wit"ll the additional residential units. ii lill Ill lil I ill ill! iii lill i 11M i I FU41 a s CONSENT CALENDAR Council pulled Item Nos. 7 and 11 from Consent Calendar for further discuss on. Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: None. 2. TREASURER'S REPORT — NOVEMBER 2015 Staff recommends that Council receive and file the Treasurer's Report for the month of November 2015. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. 3. REJECTION OF CLAIMS Staff recommends that Council reject ihe following claim(s) and direct staff to send appropriate notice of rejection to claimal Alejandra Aguirre Claimant alleges improper or illegal impound of vehicle Nhah • Claimant alleges damages to fence from strong wind toppli tree I AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. A. Meeting Minutes of the Housing Authority, Finance Authority and Special and Regular City Council Meetings held on December 16, 2015. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. 5. CONDUCT A SECOND READING, BY TITLE ONLY AND WAIVE FURTHER READING, AND FOLLOWING SUCH READING, APPROVE AND ADOPT ORDINANCE NO. 1382 AN AMENDMENT TO THE CITY'S MUNICIPAL CODE PROHIBITING MEDICAL AND RECREATIONAL MARIJUANA DISPENSARIES, CULTIVATION, DELIVERY AND MOBILE DISPENSARIES Staff recommends that Council conduct a second hearing, by title only and waive further reading, and following such reading, approve and adopt Ordinance 1382, entitled "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Baldwin Park Municipal Code Subchapter 153.120 Part 10 Entitled Medicinal Marijuana Dispensaries And Modifying Subchapter 153,220.140 'M' Definitions (Medical Marijuana Dispensary) to be Consistent with State Law." A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to conduct a second hearing, by title only and waive further reading, and following such reading, approve and adopt Ordinance 1382, entitled "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Baldwin Park Municipal Code Subchapter 153.120 Part 10 Entitled Medicinal Marijuana Dispensaries And Modifying Subchapter 153.220.140 'M' Definitions (Medical Marijuana Dispensary) to be Consistent with State AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None, ABSENT: one. ABSTAIN: None. 6w APPROVE AND ADOPT RESOLUTION NO. 2015-104, AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO APPROVE SETTLEMENT CLAIMS WITH A SETTLEMENT AUTHORITY OF UP TO $24,999.00, CONSISTENT WITH GOVERNMENT CODE SECTION 935.4. Staff recommends that Council approve and adopt Resolution No. 2015-104 entitled "A Resolution of the City Council of the City of Baldwin Park Approving and Authorizing the Chief Executive Officer to Approve Settlement Claims with a Settlement Authority of Up to $24,999.00, Consistent with Government Code Section 935.4." A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve and adopt Resolution No. 2015-104 entitled "A Resolution of the City Council of the City of Baldwin Park Approving and Authorizing the Chief Executive Officer to Approve Settlement Claims with a Settlement Authority of Up to $24,999.00, Consistent with Government Code Section 935.4." AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: one. ABSTAIN: one. 7. ADOPT RESOLUTION NO. 2016-108 AND RESOLUTION NO. 2016-109 Tiel, AUTHORIZE CITY PARTICIPATION IN THE YGRENE WORKS PACE PROGRA AND APPROVING ASSOCIATE MEMBERSHIP IN THE CALIFORNIA HO FINANCE AUTHORITY. 1= Staff recommends that Council approve and adopt: A. Resolution No. 2015-108 entitled "A Resolution of the City Council of the City of Baldwin Park, California, Consenting to Inclusion of Properties Within the City's Jurisdiction in the California Home Finance Authority Community Facilities District No. 2014-1 (Clean Energy) to Finance Renewable Energy Improvements, Energy Efficiency and Water Conservation Improvements and Electric Vehicle Charging Infrastructure, and Approving Associate Membership in the Joint Exercise of Powers Authority Related Thereto." B. Resolution No. 2015-109 entitled "A Resolution of the City Council o the ty 0 Baldwin Park, California, Consenting to Inclusion of Properties Within the City's Jurisdiction in the California Home Finance Authority Program to Finance Renewable Energy Generation, Energy and Water Efficiency Improvements and Electric Vehicle Charging Infrastructure, and Approving Associate Membership in the Joint Exercise of Powers Authority Related Thereto." Councilmember Rubio requested that staff provide some clarification of this program and whether it resembled the existing HERO program that the City promotes; noted that she would like Ygrene to provide written materials in multiple languages and that she would like residents to be fully informed prior to undertaking participation; directed staff to work with Ygrene to develop workshops, presented multiple languages to address the Hispanic and Asian populations. A motion was made by Garcia, seconded by Lozano, and carried (5 — 0) to approve and adopt: A. Resolution No. 2015-108 entitled "A Resolution of the City Council of the City of Baldwin Park, California, Consenting to Inclusion of Properties Within the City's Jurisdiction in the California Home Finance Authority Community Facilities District No. 2014-1 (Clean Energy) to Finance Renewable Energy Improvements, Energy Efficiency and Water Conservation Improvements and Electric Vehicle Charging Infrastructure, and Approving Associate Membership in the Joint Exercise of Powers Authority Related Thereto." B. Resolution No. 2015-109 entitled "A Resolution of the City Council of the City of Baldwin Park, California, Consenting to Inclusion of Properties Within the City's Jurisdiction in the California Home Finance Authority Program to Finance Renewable Energy Generation, Energy and Water Efficiency Improvements and Electric Vehicle Charging Infrastructure, and Approving Associate Membership in the Joint Exercise of Powers Authority Related Thereto." AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 890= APPROVE i OF i #N FOR TRAFFIC SIGNAL INSTALLATIOU PROJECT* RICA AVENUE, AND BALDWIN PARK BOULEVARD AT OHIO A. Accept the construction 'improvements by PTM General Engineering Servicesi Inc., • B, Authorize • . •' of Notice of Completion; ai authorize ' payment of $19,637.12 in retention funds to PTM General Engineering Services, Inc., upon expiration of •. noticeperiod. A motion was made by Lozano, seconded by • carried 0 i' A. Accept the construction improvements by PTM General Engineering Services, and B. Authorize the recordation of the Notice of Completion; and authorize the payment of $19,637.12in retention• PTM General Engineering Services, Inc., upon expiration of the 35 -day notice period. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES:one. None. ABSENT: None. ABSTAIN: None, APPROVE THE AWARD OF CITY CONTRACT NO. 2015 0102, MAJOR STREE REHABILITATION, TO THE LOW'i' AND RESPONSIBLE BIDDE GENTRY BROTHERS, INC., AND AUTHORIZE THE MAYOR TO EXECUTE TH CONTRACT. Staff recommends that Council approve and award City Contract No, 2015-0102, Major Street Rehabilitation, to the lowresponsive • responsible bidder, i • amountInc., in the of $1,505,870, • authorize the Mayor to execute contract. A motion was made by Lozano, i ` • i ' is by .. . and carried 0to approve and award City Contract No. 2015-0102, Major, Street Rehabilitation, to the low responsive and responsible bidder, Gentry Brothers, Inc., in the amouffi-ti of $1,505,870, and authorize the Mayor to execute the contract.. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: one. ABSTAIN: None. #- i ,3 lam+ r • Staff recommends that Council.•• • Agreement between David Coloma, representing Wayne Manor, MIG/Hogle-Ireland, Inc., and the City of Baldwin Park, for « x related - ` i:...:. Proposed i0 -• Adult Residential C. ' Facility and 2uthorize the Mayor to sign the Agreement on behalf of the City. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to .i•• • Agreement between David Coloma, representing Wayne Manor,ii it Inc., and the City of Baldwin Park, for x related ;ervices for a Proposed 90 -Bed Adult Residential Care Facility and authorize the Mayor to sign the Agreement on behalf of the City. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. 11. APPROVAL THE EMPLOYMENT CONTRACT WITH ROSE TAM FOR THE POSITION OF DIRECTOR OF FINANCE Staff recommends that Council approve the Employment Contract with Rose Tam to gerve as the Director of Finance and authorize the Mayor to execute the contract. Mayor Lozano announced that, as approved in Closed Session, Ms. Tam's contrall was revised increasing the amount from the published $136,000 to the curre $143,438. 1 A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the Employment Contract with Rose Tam to serve as the Director of Finance and authorize the Mayor to execute the contract. AYES: Baca, Garcia, NOES: None. ABSENT None. A,BSTAIN: None. 12. APPROVAL THE AMENDED EMPLOYMENT CONTRACT WITH MICHAEL R. TAYLOR, FOR POSITION OF CHIEF OF POLICE Staff recommends that Council approve the Amended Employment Contract with Michael R Taylor, Chief of Police, and authorize the Mayor to execute the amended contract. A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) t approve the Amended Employment Contract with Michael R Taylor, Chief Police, and authorize the Mayor to execute the amended contract. I MUM Baca, Garcia, Lozano, Pacheco, Rubio None. None, None. Staff recommends that Council provide direction to staff to select one or two consultants to write Grants for the City for a 12 -month period and award the appropriate contracts and funding. Councilmember Baca began by reflecting on a discussion from the previous Council meeting, noting that, while California Consultants had been contracted to apply for and secure grants for the Police Department, much of the work was being performed [successfully] by in-house staff; suggested that in-house staff continue to work on grants with consultants possibly working in a supportive role; suggested that the consultants reduce fees to reflect the scaled-back services. Following discussion, it was agreed that the contracts with California Consultants and Del Sol would be revised to require reporting back to Council in three months with progress made in securing and applying for grants; addition of a 30 -day out clause; and that compensation and fees for each company would be adjusted to $3,900, equally. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the contracts with California Consultants and with Del Sol, each contracl having compensation set at $3,900 per month, the addition of a "30 -day out" clause, and requiring that each firm appear before Council every three months to report on progress. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENTi None. ABSTAIN: None. 14. APPROVE RESOLUTION NO. 2016-107, ENTITLED "A RESOLUTION OF TH CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNI APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIA REPRESENTATIVES OF THE CITY," AND FOLLOWING REVIEW AN I APPOINTMENT OF MEMBERS TO ESTABLISHED COMMITTEES, ADOP 1 SAID RESOLUTION. � Staff recommends that Council 1) review and appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-107, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City;" and 2) review in-house committee appointments and select or nominate members as representatives of these committees accordingly, noting that, for those committees which provide any stipends, members nominated for such committees must abstain from that vote. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to bring this item back at the Regular City Council Meeting scheduled for February 17, 2016. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: one. 15. REVIEW OF CURRENT COMMISIONERS AND CONSIDERATION OF APPOINTMENT, REAPPOINTMENT, O- - i RRIOUS CITY COMMISSIONS A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to bring this item back at the Regular City Council Meeting scheduled for February 17, 2016. AYES: Baca, Garclai NOES: None. ABSENTi None. ABSTAIN: None. WMEEM N CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1. APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 16-17) FOR THE PERIOD FROM JULY 1, 2016 TO JUNE 30, 2017, AND ADMINISTRATIVE BUDGET. Staff recommends that City Council, as governing body of the Successor Agency. 1 . Adopt the Recognized Obligation Payment Schedule (ROPS) 16-17 for the period of July 1, 2016 through June 30, 2017; and 2, Adopt the Successor Agency Administrative Budget for Fiscal Year 2016-17; and 3. Direct staff to proceed with submitting the draft ROPS 16-17 for approval to the Oversight Board; and 4. Send the approved ROPS to the County Executive Officer, County Auditor Controller, the State Controller and Department of Finance; and 5i Instruct staff to pose the approved ROPS 16-17 on the City's webslte A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to: 1. Adopt the Recognized Obligation Payment Schedule (ROPS) 16-17 for the period of July 1, 2016 through June 30, 2017; and 2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2016-17; aid 3. Direct staff to proceed with submitting the draft ROPS 16-17 for approval to the Oversight Board; and 4, Send the approved ROPS to the County Executive Officer, County Auditor Controller, the State Controller and Department of Finance; and 111ITINTIM1•11111H 1111101 Iff 1 0 - AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. • As a result of the testimony heard during Public Communication, Council directed staff to work with the contractor, MIG/Hogle-ireland, to present workshops to the residents in the De Anza neighborhood explaining what a CEQA is, how it is conducted, and how the results contribute to the overall feasibility of the project. Councilmember Baca inquired about the next Audit Committee meeting, to which Finance Director Tam responded by noting that the meeting is currently scheduled for February 2, 2016, at 4:00pm; Councilmember Baca asked about rescheduling the meeting to another date and confirmed that she would work with Director Tam to select a final date and time for the next meeting. AW60Aq,MiNT There being no other business to discussi and all other matters having been addressed, a motion was made by Lozano, seconded by Pacheco, to adjourn the meeting at 8:52 p.m. Manuel Lozano, Mayor OMOOM MINUTES ITEM No. FEBRUARYBALDWIN PARK HOUSING AUTHORITY 0i COUNCIL CALL TO ORDER The meeting was called to order by _ •r Lozano at 1a.16 • .• , rf 9 CouncilMember• •- Rubio Mayor• Tern Monica Mayor• • REPORT:Mayor Lozano opened Public Communications at 10416 p.m. and see ng no one wis ing to speak, Public Communications closed at 10:16 p.m. 1. TREASURER'S DECEMBER Staff recommends that the City Council- - - .n - the December 21 Report. A motion was made by • • seconded by • carried 1 to receive • file the December 2f Report. AUTHORITY2. AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES (HACOLA) AND THE BALDWIN PARK HOUSING , PERMITTING HACOLATO ADMINISTER AFFAIRS • - • '' VOUCHERS JURISDICTION. Staff recommends that the Housing Board approve the agreement between the Housing Authority of the County of Los Angeles (HACOLA) and the Baldwin Park Housing t • (BPHA) permitting HACOLA to administer its VeteransAffairs Supportive • • t' program v• ., in i t. jurisdiction. A motionwas :moi- by Lozano, -c• i-• by Baca,...1•carried 1 to approve the agreement between the Housing Authority of the County of Los Angeles (HACOLA) and the Baldwin Park Housing Authority (BPHA) permitting HACOLA to administer its Veterans Affairs Supportive Housing t program • in i■ tjurisdiction. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. STAT one. Baca, NOES:• - B ABSENT: None. ABSTAIN- None. AUTHORITY2. AGREEMENT BETWEEN THE HOUSING AUTHORITY OF THE COUNTY OF LOS ANGELES (HACOLA) AND THE BALDWIN PARK HOUSING , PERMITTING HACOLATO ADMINISTER AFFAIRS • - • '' VOUCHERS JURISDICTION. Staff recommends that the Housing Board approve the agreement between the Housing Authority of the County of Los Angeles (HACOLA) and the Baldwin Park Housing t • (BPHA) permitting HACOLA to administer its VeteransAffairs Supportive • • t' program v• ., in i t. jurisdiction. A motionwas :moi- by Lozano, -c• i-• by Baca,...1•carried 1 to approve the agreement between the Housing Authority of the County of Los Angeles (HACOLA) and the Baldwin Park Housing Authority (BPHA) permitting HACOLA to administer its Veterans Affairs Supportive Housing t program • in i■ tjurisdiction. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. STAT one. 3. BALDWN PARK HOUSING AUTHORITY'S SECTION 8 HOUSING CHOICE VOUCHER PROGRAM ADMINISTRATIVE PLAN UPDATE Staff recommends that the Housing Board: 1 . Approve the updated Section 8 Housing Choice Voucher Program Administrative Plan; and Z Authorize the Director of Community Development and Housing Manager to implement revisions of the Administrative Plan as necessary to comply with updates from HUD and make minor revisions to BPHA policies and/or procedures A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to approve the agreement between the Housing Authority of the County of Los Angeles (HACOLA) and the Baldwin Park Housing Authority (BPHA) permitting HACOLA to administer its Veterans Affairs Supportive Housing (VASH) program vouchers in BPHA's jurisdiction. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: None. ADJO�LRNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 10:17 p.m. Mayor City Clerk APPROVED: 2-7 1 7 7 it) Page 2 MINUTES BALDWIN PARK FINANCE AUTHORITY FEBRUARY 17, 2016, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 10:16 p.m LLC LL City Council present: Council Member Ricardo Pacheco Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tern Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 10: 16 p.m. and seeing no one wishin to speak, Public Communications closed at 10:16 p.m. I 1. TREASURER'S REPORT- DECEMBER 2015 Staff recommends that the City Council receive and file the December 2015 Treasurer's Report. A motion was made by Lozano, seconded by Rubio, and carried (5 - 0) t receive and file the December 2015 Treasurer's Report. I AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: one. i nere Deing i• I ; .. fyf,&- -; a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 10:16 p. M. Mayor EMMA City Clerk APPROVED, MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING FEBRUARY 17,2015,6:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 9170f ROLL CALL PRESENTl Councilmember Ricardo Pacheco Councilmember Susan Rubio Councilmember Cruz Baca Mayor Manuel Lozano ArNed at OJP�p�n Mayor Pro Tern Monica Garcia F2". 111OX6101iTil Ji ill illef-A I Mayor Lozano opened Public Communications at 6:04 p.m. qtqg1qft!e, Baldwin Park business owner, commented on the Closed Session item referring to the Director of Community Development; implied that some Councilmembers were being influenced by the developers of the ROEM projects; commented on the proposed collaboration with the School District to allow school fields to be open as green space, asking about funding sources for additional liability insurance, staff time to open and close facilities, and for paying overtime to School Police. Due to a comment made by Mr, Tuttle, Mayor Lozano suspended public communication 2nd directed the City Attorney to read aloud the City Municipal Code pertaining to conduct in a public meeting. Following this, Mr. Tuttle resumed his communication. Noted that funding is received through development to build new parks but none have been built; asked where the funding is going. Arturo LU", Baldwin Park resident, commented on the ROEM Phase I project, noting that there is not sufficient parking since most families have 2 or more cars; opined that this lack of parking will create a mess; inferred that the Mayor is not honest with the public. jgpg.�, Baldwin Park resident, orated comments regarding a code of conduct for the public and Council; asked when it was approved and who approved it; commented on the proposal o opening school playgrounds, noting that the City does not own the property and pointing out tha) the citizens pay [school] taxes. RAV Albaqhu�kis; Baldwin Park resident, commented on the Metrolink noise, complaining that train engineers "lay on the horn" more than necessary; asked that Council look into applying to a "Quiet Zone." ttn win c e I �� Bald i Park resident, ornment d on the Metrolink noting that train engineers blast the horn excessively, well beyond what is necessary; opined that the ROEM Phase I project will not pay property taxes; noted that only 12 units are designated as low-income yet the entire building is exempt from paying property taxes; implied that the citizens will have to pay; demanded that Council provide assurance that property taxes will be paid on the ROEM Phase 11 project. :1 • lr:Fqffl♦ facilities, noted that many of the existing buildings, equipment and landscape have undergone improvements and are well used by the community. 1. PRESENTATION OF ROEM DEVELOPMEIIT)CORiKHZATtOr,--PAASE4�-- Presentation by Alex Sanchez, ROEM Development Corporation, to provide an overview of the proposed Phase 11 Project. Mr. Sanchez narrated a PowerPoint presentation which illustrated the current Phase I project and how Phase 11 would tie into it; pointed out that Phase 11 will have mixed - income units with a 4 story residential over retail, Following the presentation, Mr. Sanchez responded to questions from Council. RECESS TO CLOSED SESSION At 6:39 p.m,, Council recessed to Closed Session, MEN OWN I I I VRXRINMPMTA�� 3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Signcant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: I jLq I N I K I b] a(SIUMMM A] INQ I I IMOIAMM UMWM"•�� asi nated oresentatives: Shannon Yauchzee and Robert Tafoya Executive Officer; Community Development Director; Police Chief; Public Works Director; Finance Director; Recreation and Community Services Director; Human Resource Manager; City Planner; Chief Deputy City Clerk, Housing Authority Manager ADJOURNMENT There being no further business, motion was made by Lozano, seconded by Rubio, to adjourn the meeting at 7:13 p.m. REPORT ON CLOSED SESSION Mayor Lozano announced that no action was taken on items discussed in Closed Session, Mayor City Clerk APPROVED:- MINUTES BALDWN PARK CITY COUNCIL REGULAR MEETING FEBRUARY 17,2016,7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:10 p.m, INVOCATION The invocation was provided by Councilmember Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. LLC LL MEMBERS PRESENT: Council Member Ricardo Pacheco Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Cruz Baca Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano stated, by a vote of 5-0, the City Attorney has been directed to proceed With filing claims against Mr. Paul Cook and Mr. Julian Casas for malicious prosecution as it pertains to Court Case Number BS147794; by a vote of 5-0, the City Attorney has been directed to take action against Mr. Greg Tuttle for harassment; and, by a vote of 3 — 2, Council dismissed f'.mmunity Development Director Marc Castagnola without cause. ANNOUNCEMENTS Mayor Lozano announced, as required by Government Code section 54952.3, that members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting Mayor Lozano asked that this evening's meeting be closed in memory of Carlos Garcia, a 24 year old man who tragically passed recently. He also asked for remembrance of Mrs. Socorro Ayala, a 52 year resident of Baldwin Park, who passed at the age of 84 on February 11, 2016; anR Suzie Ortiz, a long-time o:• Park resident, who passed away at the age of 89. Councilmember Baca requested that condolences be sent to the family and friends of former Mayor of El Monte, Ernie Gutierrez, a pioneer of Latinos in civil service. Mayor Pro Tern Garcia asked that the meeting also be closed in memory of former Pro Football Player Lawrence "Art" Phillips, who passed recently. Introduction of new staff member, Yuriko Ruiz-Esparza, Program Supervisor with the Recreation and Community Services Department. Manuel Carrillo, Director of Recreation and Community Services, introduced a recent addition to staff, Ms. Yuriko Ruiz-Esparza, who will be taking on the duties of former MEM. Presentation by Michael Cacciotti, Southern California Air Quality Management District. Mr. Cacciotti began by explaining a variety of the many programs sponsored by the Air Quality Management District to switch to cleaner and healthier alternatives; narrated a 4M'iiii C?.n help to improve air quality in the San Gabriel Valley. Dan May, American Green Zone Alliance, noted the advantages of using battery-powere equipment as opposed to the highly -polluting two-stroke motors; answer questions from Council. I=_TTIIiiF FEMME; 1111M UL -my NO09 a oil 11 Dili M soly. "I 111 111 111 111 jpiii�111 111 i i ' • • •.. • ` • • i ` • • • i i. . •• ` :• • .• . • • • • '.: • • ` it �. i _ � _ _ • • i. _ •.. . i i, _ • � ... � _... _ • .� _ i _.. • .. i • .. • • I • i .. ' i ■ • ` i , •� • • i ` • . • :. • • •:.: is : • • . • i ` i i '. ` i • ' • i i. i • � ` • • • � •• i. is �'.. _... i` _ i t.. "i :.i _... `f .: • i ': _ � • ii •...... �: • ' . •. i y "' • _ `. • _ _ ... _ • • i _. • � _ _ • � '. i .: ` ` is ` ii :'• i i. • � • ': i•I • :..i � � • • ` •: . • • • ` • ` • • • • ` • • . • •: i i • i • i f i i ` • • i • ` is • i ^ i :• •'. . ` • • • • i • i i • • ` •' ` community the opportunity to vote whether or not they wish the City to become member of the District. Mr. Yauchzee clarified that item No. 11 is to provide secured parking for Police Department staff, noting that in recent years there has been an increase in assaults against police officers and the purpose of these improvements is to provide additional security in the parking structure; explained that funding is provided i Asset• monies and not from• Finally, Mr. Yauchzee explained that Item Nos.• and SA -17, pertain to an exclusive negotiating i allows i period • develop plans for both sites, which is a considerable investment,is present C• proposals. If Council•i • ` or both proposals, agreement would •': entered into at which time negotiations, terms and conditions would be developed; pointed out that it is a process and the entire process is subject to community input and Council approval. Mayor Pro Tern Garcia and Councilmember Baca also commented on ENAs and on the types of questions that may arise based on these agreements. Councilmember Pacheco responded to comments made during Public Communications ,egarding community parks and the many upgrades that have been done throughout the • Councilmember Rubio and Baca commented on the process regarding the property 2djacent to City Hall and a proposed park plaza. i :: •'. ! ` i �' • i. � � • i i • . ' • • is ' '. aaf hm-z • - ' `• • r' ffa.4 I g rW A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) tA, ratify the Warrants • Demands `-• AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. SENT: Lozano. ABSTAIN: None. i,taff recommends that Council receive and file the Treasurer's Report or t e mont o Pecember 2015. i i • .i' • • i ` • it`i i' �.11 '• r i • FiFiv-P1,161 a a IN 2 1 a IZA I I i all a Kelmr' •- AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 3. APPROVAL OF Receive i file: i MeetingMinutesof the Housing Authority, `AuthoritySpecial ounci Meetings held on January 20, 2016. MOW receive • file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio ES: None. ABSENT: None. ABSTAIN: one. 4. APPROVAL OF AN AGREEMENT TO ALLOW A TEMPORARY MODULAR OFFICE TRAILER TO BE PLACED WITHIN AN 1 1 AT 1 I RIVERGRADE 'ii IN CONJUNCTIONAN MEDICAL)FOR * MAXIMUM OF iMONTHS Staff recommends that the City Council approve the Agreement and direct the Mayor to sign the Agreement on behalf of the City of Baldwin Park. Councilmember Rubio expressed concern regarding the criteria and accountability of temporary modularoffices and any loopholesexist that would allow applicant to conduct business for an extended period within one of these units. City Planner Amy Harbin explained that zoning requirements provide constraints On the ability for someone to do so and assured Council that the building will be used only temporarily to house additional staff they are hiring while construction is being done on building • • by ' applicant. Following discussion, Council directed that the Agreement be revised to stipulate a :•nth rather than a 24 -month term. With that change, a motion• vote was taken. A motion was made by Rubio, seconded by Garcia, and carried (5 — 0) to approve the,Agreement and direct the Mayor to sign the Agreement on behalf of the City of Baldwin P. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: one. ABSTAIN: one. 5. APPROVAL OF AN ENVIRONMENTAL IMPACT REPORT AND A SPECIFIC PLAN INCLUDING AN URBAN DESIGN FRAMEWORK, CIRCULATION AND PARKING, ZONING AND DEVELOPMENT STANDARDS, AND DESIGN STANDARDS AND GUIDELINES WITHIN THE AREA GENERALLY AS DOWNTOWN AREA. (LOCATION: THE CENTRAL BUSINESS DISTRICT AREA, GENERALLY BOUNDED BY LA RICA AVENUE TO THE WEST, CLARK STREET TO THE NORTH, *•K N RIDE LOTTO THE EASTi AVENUE TO THE SOUTH, INCLDUING THE METROLINK RAIL STATION;APPLICANT: OF BALDWIN PARK; CASE NUMBER: SP 0 Having opened and closed the public hearing for this matter on November and receiving all testimonyopposition t• and in favorof • " and • Environmental Impact Report, staff and the Planning Commission recommend the City Council: A. Adopt and approve Resolution 2015-099 entitledi "A Resolution of The City Council! of the City of Baldwin Park Certifying the Environmental Impact Report for the Proposed Downtown Transit Oriented Specific Plan as Adequate and Complete and Adopting a Statement of Findings of Fact in Support Thereof, A Statement of Overriding Considerations and Mitigation Monitoring Program (Location: The Central Business District Area Generally Bounded by La Rica Avenue to the West, Clark Street to the North, Park N Ride Lot to the East and Downing Avenue to the South, including the Metrolink Rail Station, Applicant: City of Baldwin Park; Case i.e Specific Plan 15-01 (SP 15-01);" and B. Adopt and approve Resolution 2015-098 entitled, "A Resolution of the City Council of the City of Baldwin Park Adopting the Findings of Fact and Approving a Transit - Oriented Development Specific Plan for the Downtown Baldwin Park Area (Location: The Central Business District Area Generally Bounded by La Rica Avenue to the West, Clark Street to the North, Park N Ride Lot to the East and Downing Avenue to the South, including the Metrolink Rail Station. Applicant: City of Baldwin Park; Case Number: Specific Plan 15-01 (SP A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) tb�. A. Adopt and approve Resolution 2015-099 entitled, "A Resolution of The City Council of the City of Baldwin Park Certifying the Environmental Impact Report for the Proposed Downtown Transit Oriented Specific Plan as Adequate and Complete and Adopting a Statement of Findings of Fact in Support Thereof, A Statement of Overriding Considerations and Mitigation Monitoring Program (Location: The Central Business District Area General Bounded by La Rica Avenue to the West, Clark Street to the North, Park N Ride Lot to the East and Downing Avenue to the South, including the Metrolink Rail Station. Applicant: City of Baldwin Park; Case Number: Specific Plan 15-01 (SP 15-01);" and I B. Adopt and approve Resolution 2015-098 entitled, "A Resolution of the City Council of the City of Baldwin Park Adopting the Findings ofFact and Approving a Transit -Oriented Development Specific Plan for the Downtown Baldwin Park Area (Location: The Central Business District Area Generally Bounded by La Rica Avenue to the West, Clark Street to the North, Park N Ride Lot to the East and Downing Avenue to the South, including the Metrolink Rail Station. Applicant: City of Baldwin Park; Case Number: Specific Plan 15-01 (SP 15-01). AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. 6. CONSIDERATION OF DESIGNATING THE PLANNING COMMISSION AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE PURSUANT TO ORDINANCE 842 RELATING TO THE ESTABLISHMENT OF A CITY WIDE BUSINESS IMPROVEMENT AREA IN THE CITY OF BALDWIN PARK Staff recommends that Council approve Resolution No. 2016-111, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Ordering the Designation of Page 6 of 16 4 0 the Planning Commission as the Business Improvement Advisory Committee to Make Recommendations on Matters Related to the City -Wide Business Improvement Area." Chief Executive Officer Yauchzee explained that California law and the City municipal code require that the City appoint an advisory committee to ma decisions and recommendations to Council regarding expenditure of Busine Improvement Tax monies. I Mayor Lozano stated that he would like to bring this item back at a future meetin because there are several questions that need to be answered. I A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to bring this item back at a future meeting. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: one. Approve the plans and specifications for the construction of a tra ic signa a e intersection of Los Angeles Street and Hornbrook Avenue; and 2, Appropriate $200,000 in Gas Tax and Measure R Funds to ensure that funds are available for construction; and 3. Authorize the advertisement of a Notice of Invitation to Bid for the construction of the traffic signal. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to 1 . Approve the plans and specifications for the construction of a traffic signall the intersection of Los Angeles Street and Hornbrook Avenue; and 2. Appropriate $200,000 in Gas Tax and Measure R Funds to ensure that fund-, I are available for construction; and 3. Authorize the advertisement of a Notice of Invitation to Bid for th construction of the traffic signal. I AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: one. APPROVAL OF ADDITIONAL FUNDING FOR CITY PROJECT NO. 2015-0106 WALNUT CREEK NATURE PARK IMPROVEMENTS, PHASE I Staff recommends that Council: 1. Approve the appropriation of $50,000 from the TDA fund account #243-50-520- 58100-16185-2 additional ADA improvements; and 2. Authorize the Director of Finance to make appropriate transfers and fund adjustments. Mayor Pro Tern Garcia pointed to this item as a perfect example of how the City is working to improve parks around the city and asked Recreation and Community Services Director Manuel Carrillo to provide a status report on the improvements to this particular park. Director Carrillo provided a brief overview of the current phase of the project and noted some of the upcoming events associated with implementation of Phase 11, including funding sources and grant opportunities. A motion was made by Garcia, seconded by Pacheco, and carried (5 — 0) to: 1. Approve the appropriation of $50,000 from the TDA fund account #243-50- 520-58100-16185-2 additional ADA improvements; and 2. Authorize the Director of Finance to make appropriate transfers and fund adjustments. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: one. 9. ADVISORY VOTE TO JOIN THE SAN GABRIEL VALLEY VECTOR CONTROL DISTRICT It is recommended that the City Council provide staff direction to: 1. Conduct an advisory vote of Residents on joining the Vector Control District; 2. Appropriate the necessary funds, Up to $32,000 ($29,000 and a 10% contingency); and 3. Return to the City Council with the results of the vote. Mayor Lozano briefly explained the purpose of the Advisory Vote, noting that mailers will go out to all residents, not just property owners, to ensure all citizens have the opportunity to vote on this matter. Chief Executive Officer Yauchzee also noted that the City will hold Town Hall meeting in order to disseminate information and receive input from the community. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to: 1. Conduct an advisory vote of Residents on joining the Vector Control District; M.-MUMIM 2. Appropriate the necessary funds, Up to $32,000 ($29,000 and a 10% contingency); and 3. Return to the City Council with the results of the vote. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: one. ABSTAIN: None. 10. NOTICE OF COMPLETION —CITY PROJECT NO. 2015-0091, RESIDENTIAL STREET REHABILITATION WORK 1. Accept the construction improvements by Sully -Miller Contracting Company a authorize the recordation of a Notice of Completion; and I - i e C. Authorize the payment of $68,541.11 in retention funds to Sully Mill r Contracting Company upon expiration of the 35 -day notice period. Mayor Pro Tern Garcia asked whether this pertains to the current project on Baldwin Park Boulevard. Public Works Director Dan Wall informed her that it was not and briefly described the areas where the work was done. Mayor Pro Tern Garcia asked that Public Works place some signage to provide notice to motorists as to when the project is expected to be complete. A motion was made by Garcia, seconded by Pacheco, and carried (5 — 0) to: 1. Accept the construction improvements by Sully -Miller Contracting Compan and authorize the recordation of a Notice of Completion; and 2, Authorize the payment of $68,541.11 in retention funds to Sully-Milll Contracting Company upon expiration of the 35 -day notice period. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT4 None. ABSTAIN: None. 11. AWARD OF BID FOR CITY PROJECT NO. 2015-0117, TRANSIT CENTER 5TH FLOOR SECURITY UPGRADES It is recommended that the City Council approve and award the contract to M Services, Inc., in the amount of $149,944.72, and authorize the Mayor to execute t contract for the Transit Center 5th Level Security Upgrades. I •:; •' Rubio asked that Chief Michael Taylor explain, for the community's benefit, what "Asset Forfeiture Fund" means and where the money comes from. A motion was made by Rubioi seconded by Baca, and carr e 5 — to approve and award the contract to M3 Services, Inc., in the amount of $149,944.72, and authorize the Mayor to execute the contract for the Transit Center 5th Level Security Upgrades. Baca, Garcia, Lozano, Pacheco, Rubio None. None. None. matonvill LIE" EES� Staff recommends that Council provide direction to staff regarding the potential Municipal (Zoning) Code amendment relating to automobile towing and storage facilities: Move forward with a Municipal (Zoning) Code Amendment to allow automobile towing and storage facilities with the following development standards: (i.) require a conditional use permit; (ii) require a minimum distance between facilities of 3,000 feet; and (iii) require a decorative perimeter block wall around the subject property; OR PA W61 Ta I • [ In response to an inquiry by Councilmember Pacheco, Chief Executive Offic Yauchzee provided a brief explanation of that the zoning amendment is for and th general areas where the zoning will be applied. City Planner Amy Harbin provided a brief overview of the current zoning codes a what changes would be affected with approval of this item; noted that approve of th item would impose the approval of a Conditional Use Permit (CUP). A motion was made by Garcia, seconded by Baca, and carried (5 — 0) to move forward with a Municipal (Zoning) Code Amendment to allow automobile towing, and storage facilities with the following development standards: (i.) require a conditional use permit; (ii) require a minimum distance between facilities of 3,000 feet; and (iii) require a decorative perimeter block wall around the subject property. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: one. 13. CONSIDERATION OF A POTENTIAL PROPOSAL FOR SERTICES 1111TA TAE KOSMONT COMPANY Staff recommends Council provide direction to staff regarding a proposal from the Kosmont Company relating to seeking assistance with retail -based economic development strategies as follows: 1 . Hear the Kosmont Company presentation introducing the proposal for services; and 2. Consider directing staff to finalize an agreement and scope of services with the Kosmont Company and direct the City Attorney to draft a contract to be brought back to City Council for approval. Archie Kosmont, president of Kosmont Company, provided a brief overview of the company, the purpose of the proposal being presented. Council discussion ensured as Councilmember Baca inquired as to the differentiating services from that of another recently contracted consultant, AIMS. Councilmember Baca also expressed concern regarding the terms Q compensation, noting that it differs from contracts the City has approved with oth consultants. I Councilmember Pacheco commented, suggesting that staff review both contract io insure that services do not overlap but do complement each other's wor Councilmember Pacheco also supported the questioning of the compensatio rurthering the desire for staff to renegotiate and revise the contract. Councilmember Pacheco then made motion to direct the City Attorney to draft contract with Kosmont which will insure that the scope of service does not overla that of AIMS and will reflect a negotiated compensation in line with the City' standard contract. I Xft—er-Offffer aiscusslo ncr next regularly scheduled meeting and to provide an analysis of expected product the scope of services. Councilmember Baca and Councilmember Rubio both expressed the desire f so r f e ex ss p e e 7' "d ct t - e h d e pr de od s i- uc e clot t p f I AIMS to provide a report of what has been done thus far and what remains to b - done prior to approving the contract with Kosmont. j A motion was made by Pacheco, seconded by Garcia, to direct the City Attorne i to draft a contract with Kosmont. Councilmember Baca voiced objection. With that objection on record, Mayor Lozano then directed the City Treasurer to take the vote by Roll Call. NVIII ITOMEWAIMS I AYES: Garcia, Lozano, Pache• NOES: Baca, Rubio. ABSENT: None. ABSTAIN: None. Staff recommends that Council 1) review and appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-107, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City;" and 2) review in-house committee appointments and select or nominate members as representatives of these committees accordingly, noting that, for those committees which provide any stipends, members nominated for such committees must abstain from that vote. A motion was made by Lozano, seconded by Baca, and carried (4 — 0) to bring this item back at a future meeting. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: one. ABSTAIN: None. 15. REVIEW OF CURRENT commisioiI AND CONSIDERATION OF APPOINTMENT, REAPPOINTMENT, OR REMOVAL OF MEMBERS OF VARIOUS CITY COMMISSIONS III Councilmember Rubio expressed concern about removing all commissioners from EN City commissions because it would create a lack of quorum in virtually eve ro.-inmission. A motion was made by Pachecoi seconded by Lozano to remove all commissioners from all commissions and re -advertise all offices. Councilmember Baca voiced objection. With that objection on record, Mayor Lozano then directed the City Treasurer to take the vote by Roll Call. AYES: Garcia, Lozano, Pache NOES: Baca, Rubio ABSENT: None. ABSTAIN: None. CONSENT CALEADAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. ?A-16. CONSIDERATION OF AN EXCLUSIVE NEGOTIATION AGREEMENT (ENA) WITH MJW INVESTMENTS, LLC, FOR A PROPOSED TRANSIT -ORIENTED RESIDENTIAL DEVELOPMENT PROJECT BETWEEN BADILLO STREET AND RAMONA BOULEVARD 1. Approve the proposed Exclusive Negotiation Agreement (ERA) for a proposed transit -oriented residential condominium development project located at the intersection of, and between, Badillo Street to the south and Ramona Boulevard to the north; and 2. Authorize the Mayor to execute the Agreement. Chief Executive Officer Yauchzee provided a brief overview of the 'intent o t e two ENAs. In response to Mayor Lozano's request, Mr. Yauchzee asked the representative of MJW, Mark Walbern, to respond to Council's inquiries. Mr. Walbern provided a brief overview of each of the two projects that are being considered and spoke briefly of other projects that MJW has successfully completed. Councomemoer Saca aSKea wMeTnUrYTOIc sil. e conall � it. as pa= the ENA and implored that the community be involved, through town hall meetings and outreach. Mayor Lozano announced first that the "red car" building is not a part of the proposed project and will not be knocked down; stated that any development on that site will include restoration of the building; inferred that the issue is being raised as a political move. Following his statement, Mayor Lozano made a motion to approve the contract with- MJW. Councilmember voiced objection and Mayor Pro Tern seconded the motion. Councilmembers Rubio and Baca voiced concern, pointing out that some of the evening's speakers on this item are well respected members of the community and have generations of families living here; opined that the implication that decisions are politically motivated are inappropriate. At this time, Mayor Lozano restated his motion, to approve Item Nos , SA -16 and SA -17, as consent calendar items, noted the second by Mayor Pro Tern Garcia, and the objection by Councilmember Baca. He then called upon the City Clerk to take a vote by roll call. A motion was made by Lozano, seconded by Garcia, and carried (3 — 2), with Councilmember Baca and Councilmember Rubio voting No, to approve the following: I 1. Approve the proposed Exclusive Negotiation Agreement (ENA) for a proposed transit -oriented residential condominium development project located at the intersection of, and between, Badillo Street to the south and Ramona Boulevard to the north; and �11=6 POP iiiiiii 11111ri AYES: Garcia, Lozano, Pache NOES: Baca, Rubio. ABSENT: None. ABSTAft None. SA -17. CONSIDERATION OF AN EXCLUSIVE NEGOTIATION AGREEMENT (ENA) WITH MJW INVESTMENTS, LLC, FOR A PROPOSED TRANSIT-ORIENTEI, RESIDENTIAL DEVELOPMENT PROJECT BETWEEN STERLING WAY AN1 MAINE STREET, FACING BALDWIN PARK CITY HALL 1. Approve the proposed Exclusive Negotiation Agreement (ENA) for a proposed trans it -oriented residential apartment development project located between Sterling Way to the west and Main Street to the south and east; and MI I! 1 111 !!! I I !!Ill 11 111111 I I As stated, Mayor Lozano restated his motion, to approve Item Nos. SA -16 and SA - 17, as consent calendar items, noted the second by Mayor Pro Tern Garcia, and the objection by Councilmember Baca. He then called upon the City Clerk to take a vote by roll call. A motion was made by Lozano, seconded by Garcia, and carried Councilmember Baca and Councilmember Rubio voting No, to approve the following: I E.-Mma". .ocated between Sterling Way to the West and Main Street to the south d east; and AYES: Garcia, Lozano, Pache• NOES: Baca, Rubio. ABSENT: None. ABSTAIN: None. COMMUNICATIONS Request by Mayor Lozano for discussion and direction to staff on the following: p 11%1�!qi III I I • a Mayor Lozano began by explaining that there are 21 schools in Baldwin Park and that these schools could be converted for park use during the weekends; noted that some schools are currently open on weekends and it creates a great deal of green space. Mayor Lozano directed staff to prepare a letter to the School District, to open dialogue and seek collaboration, establish guidelines for use, and make the best of the opportunity, Mayor Pro Tem Garcia noted that moving forward with this would tie in to the Healthy Living campaign that the City has been promoting over the past few years, Councilmember Rubio voiced concern regarding the approach to the proposal, noting that the City cannot mandate that the schools be open on the weekends; stated that she supports the idea but that there are associated costs that need to be taken into consideration when looking at this proposal. Councilmember Pacheco voiced support for the idea, noting that he lives close to a school and would appreciate having that option available in his neighborhood. Mayor Lozano is requesting that direction be provided to staff to cancel the State of City Event this year and, in its place, use the funding for the Annual Easter Egg Hunt to be held on Saturday, March 26, 2016 COMMUNLCATIONS 0.11= ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Rubio, to adjourn the meeting at 10:16 p.m. MOM Alejandra Avila, City Clerk ' ITEM NO. _3 C, MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING MARCH 2,2016,6:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 a so a . . 4 1111!91lil in- VAR 01ij PRESENT: Councilmember Susan Rubio Mayor Pro Tern Cruz Baca Mayor Manuel Lozano Councilmember Monica Garcia OPEN SESSION 1. PRESENTATION FOR GREEN LEAF FARMERS MARKET Presentation by Jerry Diaz, Green Leaf Events, Inc. with proposal for Green Leaf Farmers Market Mr. Diaz provided a brief overview of the proposed Farmer's Market event and some key events; responded to questions from Council. 24 PRESENTATION OF IMPLEMENTATION STRATEGIES FOR ECONOMIC DEVELOPMENT Presentation by Gabriel Perez, President of AIM Consulting Services, Inc., of short-term and long-term economic development implementation strategies. Mr. Perez narrated a PowerPoint presentation and then responded to questions from Council. IRS �4. • M �111 III llliiiiiiiiiiiiiiiiiii• 1111111111 111111 11111 llill lillilli� 1111111 111111111111 lillill lllilill 111111 ir l� 11; liZ Police Chief' Public Works Director; Finance Director; Recreation and Community Services Director; Human Resource Manager; City Planner; Chief Deputy City Clerk, Housing Authority Manager 4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: 5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: M ADJOURNMENT There being no further business, the meeting was adjourn at 7:13 p.m. REPORT ON CLOSED SESSION No reportable action was taken on items discussed during Closed Session, Manuel Lozano, °• • Avila, City Clerk ITEM NO. MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MARCH 2, 2016, COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:15 p.m. INVOCATION The invocation was provided by Pastor Flores, PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Ctvncil hi6n-46r Rica-4t-Pachect Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Cruz Baca Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano stated that no reportable action was taken on items discussed during Closed Session. A motion was made by Mayor Lozano, seconded by Councilmember Pacheco, and carried (5 - 0) to adjourn the Special Meeting of March 4, 2015. ANNOUNCEMENTS Mayor Lozano began by providing a reminder on proper decorum during meetings, reading the rules of conduct for Public Communications during the meeting: 1 , Only address the City Council as a whole, not individual councilmembers. Z No personal attacks or no defamatory statements. 3, Limit comments to those subject matters within the City's jurisdiction. Limit comments to the 3 -minutes allowed. Mayor Lozano asked that the meeting be closed in memory of Mary Farrer, a long-time res ent of Baldwin Park, who passed recently. Counciiale-M-1 n 7 Ile r T77 rJ-Jr1,=Gt son, Officer Swells, who passed just recently; extended condolences to Ms. Lucero and her daughter, Melissa Swells. Councilmember Baca requested that the meeting also be closed in memory of Eddie Morrio, legacy in Baldwin Park who passed at the age of 90 years, and the passing of Carmen Gutierrez, a long-time resident of Baldwin Park. I City Treasurer Maria Contreras asked that the meeting be concluded in memory of the anniversary of her father's passing. Mayor Pro Tern Garcia requested that the meeting be closed in memory of her uncle, joe Biarrial, a resident of El Paso, Texas, where many members of her family reside. PROCLANIAT ION& COMMINDATIONS & PRESENTATIONS Presentation by P.O.S.T. to Chief Michael Taylor in recognition of his dedication and long- standing commitment to Public Safety and Law Enforcement Services. Robert Truszac, Director of the California Commission on Peace Officer Standards and Training presented Chief Michael Taylor with his Executive Development Certificate, and congratulated f his esteemed accomplishments. Regular Meeting of March 2, 2016 Page 2 of 11 Baldwin Park Buncan informal networking opportunity for local business Owners and othe interested in the local business community. I as translated by City Clerk Alejandra Avilaj requested that the schools be left alone; asked whether consideration has been given to the risk that may be presented if the schools [fields] are open; noted that children find drug paraphernalia or other illicit items that could be of danger to them; opined that the City cannot insure the safety of the children; opined that the proposed developments would not provide a bright future to the youth of the community since it would only be supported by retailers who fail to support their workers by ignoring OSHA requirements and other regulations and guidelines. Issac �ofbmacho, Baldwin Park resident, opined that Council is failing to represent the community properly; stated that the constituency is asking questions but are not receiving responses; asked about what seems to be a large number of lawsuits that the City has been brought into recently. Baldwin Park business owner, announced that he Was served with a restraining order because one of the councilmembers is in fear; announced that he has filed with the court and is demanding the appearance of City officials in response to the order, saying that the order is fraudulent; announced that on two recent reports from Closed Session were inaccurate in the voting results. Margarita Vargas, Baldwin Park resident, expressed support for Item No. 81 suggesting that the entire rules of decorum be published on the back page of the agendas; asked that Council conduct themselves in a professional and civil manner just as they expect from those speaking during public communication. I= M M• 110• 115fff i": i Mayor Lozano stated that, with regard to the schools and proposal for open space, he i seeking to have the fields at schools open for public use; opined that the implication th there will be problems with drug and alcohol users is not well founded; noted that the Cit will work with the schools and the intent is to promote youth sports and enjoyment of th outdoors. 11 Mayor Lozano stated that the Code of Conduct being presented for Council approval on thil evening's agenda is no different than those of Azusa and other surrounding cities; noted th the intent is to promote respectful and civil communication. I Mayor Lozano also stated that Mr. Tuttle is wrong in his assertion that the decision to pursu legal action against him was by a 5-0 vote, but that Mr. Tuttle is correct in stating that th correct vote for the dismissal of Mr. Castagnola was a 3-2 vote, not a 5-0 vote. I Councilmember Rubio stated that she did not want to violate the confidentiality of Clos Session but that she has to clarify that there was no vote on the matter pertaining to M Tuttle. There was directive to staff to take action but there was no vote. There was anoth case that was being discussed and the vote that was taken pertained that that matter, n the matter of Mr. Tuttle. Councilmember Baca concurred. I Regular Meeting of March 2, 2016 Page 3 of 11 • Pro Tem and Mayor both stated that there was a motion and a second, and that no objections were heard so the motion `• Councilmember Pacheco '• that he went to a •i` and was granted a restraining ••' :.•. Mr. Tuttle and that he fears for himself, his wife and his child, as Mr. Tuttle is a harasser. Councilmember Baca voiced support for the comments of Mrs. Vargas, and expressed her dismay for how she and Councilmember Rubio are treated by fellow councilmembers; pointed to many instances in which she is being called names or there are implications of political misconduct. Mayor Pro Tern Garcia responded to some comments made which implied that she does not listen to the community; pointed out that she is very interactive with the community and puts thought into the decisions she makes; she supports a respectful exchange of views, regardless •. whether they are similar • at ••• Councilmember Pacheco noted that, despite all the discussion, the City has been working by upgrading streets and community parks, working on updating equipment and recruiting quality staff to the police •`•. and, at the end • the •. the city • Baldwin Park is a great place to live. CONSENTCALENDAR Councilmembers pulled for discussion Item Nos. 3, •. 7 and 8. elm A motion was I cle by Lozano, seconded by Baca, and carried (5 — 0) to ratify the Warrants and •; Register. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: None. ABSTAIN: one. I : 1 11111111111 1 i; 1!!! lill 111'r !1 1 :mllI11r!!Ir I il� 1 111 1womnom A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to receive and file the minutes. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: None. ABSTAIN: one. 3. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AS THE BUSINESS • ADVISORY • TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITYWIDE BUSINESS IMPROVEMENT AREA. oil 6 a 0 0 9 , 6 NMI Regular Meeting of March 2, 2016 Page 4 of 11 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITY-WIDE BUSINESS IMPROVEMENT AREA." Councilmember Baca asked that clarification be provided to explain what types of issues the Business Improvement Advisory Committee will be looking at and making recommendations on. Chief Executive Officer Shannon Yauchzee explained that the Committee, which being formed to comply with state law and city ordinance, will be looking at what t city has funded over the years using business improvement tax funds and provide a list of opportunities and recommendations for future expenditures in t interest I of the Business Improvement District. A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to approve Resolution No. 2016-111 designating the Executive Team as the Business Improvement Advisory Committee, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITY-WIDE BUSINESS IMPROVEMENT AREA." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: one. 4. FUNDING AGREEMENT — METRO TOLL GRANT FRAZIER STREET PEDESTRIAN AND BICYCLE SAFETY IMPROVEMENTS Staff recommends that Council approve the Funding Agreement with LACTMA and authorize the Mayor to execute the Agreement. A motion was made by Lozano, seconded by Baca and carried (5 — 0) to approve the Funding Agreement with LACTMA an� authorize the Mayor to execute the Agreement. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: None. 5. AUTHORIZATION TO ADVERTISE THE REQUEST FOR PROPOSAL FOR PROFESSIONAL PYROTECHNIC SERVICES RELATED TO THE 4TH OF JULY FIREWORKS CELEBRATION Staff recommends that Council authorize the advertisement of the Request for Proposal (RFP) for professional pyrotechnic services related to the 4 th of July Fireworks Celebration; and authorize the Director of Finance to identify funds, and make appropriate transfers and fund adjustments. Regular Meeting of March 2, 2016 Page 5 of 11 A motion Was made by Lozano, seconded by Baca, and carried (5 — 9) t authorize the advertisement of the Request for Proposal (RFP) for profession pyrotechnic services related to the 4 th of July Fireworks Celebration; an authorize the Director of Finance to identify funds, and make appropriat transfers and fund adjustments. I AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 6, APPROVE RESOLUTION NO. 2016-110, ESTABLISHING UNDERGROUND UTILITY DISTRICT 16-1 ON BALDWIN PARK BOULEVARD BETWEEN KENMORE AVENUE AND BRESEE AVENUE Staff recommends that Council waive further reading, read by title only, and approve and adopt Resolution No. 2016-110, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Establishing Underground Utility District 16-1 on Baldwin Park Boulevard between Kenmore Avenue and Bresee Avenue." Councilmember Rubio asked that this item be clarified so that the public better understands the purpose of this item and that it will not impose any additional taxes on property. Public Works Director Dan Wall explained that, as required by the California Public Utilities Commission, local power companies (in this case, Edison) are required to levya fee on all electric bills in order to fund projects for moving utility lines underground-, Edison is responsible for managing the funding and the CPUC has criteria for selection of which areas will undergo the transition. A motion was made by Rubio, seconded by Pacheco, and carried (5 — 0) to Waive further reading, read by title only, and approve and adopt Resolution No. 2016-11 1 entitled "A Resolution of the City Council of the City of Baldwin Park, California, Establishing Underground Utility District 16-1 on Baldwin Park Boulevard between Kenmore Avenue and Bresee Avenue." 1 AYES: Baca, Lozano, Garcia, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. TAPPROVE A CONTRACT WITH GREEN LEAF EVENTS, INC., TO PROVIDE CERTIFIED FARMERS MARKET AND STREET FAIR Staff recommends that Council approve the Agreement with Green Leaf Events, Inc,,,, provide for a Certified Farmers Market and Street Fair. I Councilmember Baca made a motion to have this item be held over until the first or second meeting in April to allow more time for reviewing the proposal and to answer some outstanding questions. Councilmember Rubio stated that she is supportive of the proposal but opined that the program should be launched in increments or stages to insure public participation meets expectations and secures the program's success; noted that a six month period is a great deal of time and her previous experience has shown that it is difficult to ge) Regular Meeting of March 2, 2016 Page 6 of 11 these types of events to "catch on;" Councilmember Rubio asked that the Directory Carrillo speak to previous experience in introducing this type of program. Director Carrillo explained that about 15 years ago, the City launched a simil'" program that was to include a farmer's market but it was successful for only about 1 weeks and the vendor demographic turned more towards a swap -meet rather than farmer's market. He did, however, also note that this agreement and progra provides for a Certified Farmer's Market, so participation of vendors will be geared i. ftat e-0. With that, Councilmember Rubio stated that she would still like to see the event - held for a shorter period of time to start with and later add as momentum build seconded the motion to hold the agreement over and bring it back at one of the t meeting in April. Councilmember Pacheco inquired as to whether six months would be a reasonalb1z' period of time and sought a suggested time period rather than what is being propose Councilmember Baca noted that the Street Fair, in its first year, had a weak start' concurred that its current success is undeniable but that she has additional questions� concerns about how this event will affect local businesses and shares the concerns that Councilmember Rubio has defined. As discussion continued, it was pointed out that it will provide revenue to the City and will also save the City the cost of hosting the Street Fair as it did the past two years; noted that the vendor would administer the entire process. It was suggested that the length of time be shortened, possibly starting closer to the summer months, in order to insure that the turnout would warrant the time and expense for the farmer's market vendors. Jerry Diaz, Green Leaf Events., Inc,, explained some of the opportunities and cha , Ilenges with changing the time frame and/or day of the week on which the event would be held. Mr. Diaz explained that he has an established list of produce vendors that can commit to the schedule proposed in the agreement; noted that changes may result in vendors being unavailable or that the cost may be prohibitive if vendors have to purchase a three-month permit for an event only one month long. Following discussion, Mayor Lozano recited the motion made by Councilmember Baca to hold this item and bring it back before Council at the first meeting in April; voiced his objection to the motion and called for a roll call vote by the City Clerk. A motion was made by Baca, seconded by Rubio, to hold the Green Leaf Events agreement until the first regular meeting in April; the motion failed by a 3-2 vote with Mayor Lozano, Mayor Pro Tern Garcia and Councilmember Pacheco voting No. TI , - - IN - a 01TASM V]111101�10"JtKl - 1017-10041- IN# 00 A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) t approve the Agreement with Green Leaf Events, Inc., as present with a start clat� of April 7, 2016, with a contract term of two years, to provide for a Certifie Farmers Market and Street Fair. .1 Regular Meeting of March 2, 2016 Page 7 of 11 AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: one. 8. FIRST READING AND INTRODUCTION OF ORDINANCE NO ' 1384, AN AMENDIVIEN TO THE CITY'S MUNICIPAL CODE RELATING TO RULES OF DECORUM A COUNCIL MEETINGS Staff recommends that the City Council Adopt Ordinance No. 1384 entitled, "A] ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PAR CALIFORNIA, AMENDING SECTIONS 39.02 (A), 39.03 (A) AND 39.04 (A) (1)-(3) CHAPTER 39, TITLE III, ADMINISTRATION, OF THE BALDWIN PARK MUNICIP CODE RELATING TO THE RULES OF DECORUM AT COUNCIL MEETINGS." Mayor Lozano began by explaining that the Ordinance being presented will not, in any way, violate a speaker's First Amendment right to expressing themselves; what is being adopted is similar to those already passed by surrounding cities. Councilmember Pacheco noted that speakers can say almost anything that is within the rights of the First Amendment, however when speakers make statements thal are untrue or may be harmful to a person's reputation, they expose themselves tit! possible legal action. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to introduce an ordinance, for first reading and waive further reading, Ordinance No. 1384 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING SECTIONS 39.02 (A), 39.03 (A) AND 39.04 (A) (l)-(3) OF CHAPTER 39, TITLE 111, ADMINISTRATION, OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO THE RULES OF DECORUM AT COUNCIL MEETINGS." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: None. ABSTAIN: one. 9. AUTHORIZE TO ENTER INTO A LEASE AGREEMENT FOR TWO NEW COLOR COPY MACHINES It is recommended that the City Council approve entering into a 60 month Lease Agreement with Ricoh USA Inc. for two new color copy machines. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to approve entering into a 60 month Lease Agreement with Ricoh USA Inc. for two new color copy machines. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: None. ABSTAIN: one. Regular Meeting of March 2, 2016 Page 8 of 11 10. PUBLIC HEARING REGARDING FISCAL YEAR 2016-2017 • DEVELOPMENT BLOCK GRANT (cbGB) AND HOME INVESTMENT PARTNERSHIP FUND (HOME) ANNUAL ACTION PLAN Staff recommends that Council conduct a Public Hearing and, following the Public Hearing, approve the allocations for the FY 2016-2017 CDBG public service programs by selecting •n • the following options: OPTION 1: Approve the Joint Commission's recommendations for funding as `• by staff; or Mayor Lozano declared the Public Hearing Open at 8:53 p.m. and "• those wishing •: speak on this item to • forward. PagpLj!q[Le§� Church of the Redeemer, spoke of the food bank that is run by the church and thanked Council for its financial support through CDBG funding; suggested thal returning the funding back to $10,000 would be appreciated but that the exiting allocation is also appreciated. Mi�� St. John the Baptist Social Services, expressed appreciation for the funding of the Parenting and Violence Prevention classes for the past several years; offered to answer any questions that Council may have. Seeing no one wishing to speak on the matter, Mayor Lozano closed the Public Hearing at 9:04 p.m. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to continue this item and bring it back for consideration at the next Regular City • meeting. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: one. ABSTAIN: one. 11. APPROVE RESOLUTION NO. 2016-107, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY," AND FOLLOWING REVIEW AND APPOINTMENT OF MEMBERS TO ESTABLISHED COMMITTEES, ADOPT SAID RESOLUTION. Staff recommends that • 1) review and appoint members to the positions • representatives and alternates of the established committees and organizations presented in Resolution No. 2016-107, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City;" and 2) review in-house committee appointments and select or nominate members as representatives of these committees accordingly. Regular Meeting of March 2, 2016 Page 9 of 11 A motion was made by Lozanoj seconded by Pacheco, and carried (5 — 0) to continue this item and bring it back for consideration at the next Regular City Council meeting. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: one. 12. CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH TW -2 KOSMONT COMPANIES 11"AmIll 1. Review the revised proposal from Kosmont Companies and provide direction to staff; and 2. Consider direction to staff and City Attorney to complete Agreement documents and return for a City Council approval at a subsequent meeting. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to continue this item and bring it back for consideration at the next Regular City Council meeting. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: one. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Countilthemb4f Bao requested that staff present Council with a status update on the proposed ballot measure which would provide that voter approval would be required for prior to contracting out for any City Police Services. Mavor Lozano inquired as to whether the Baldwin Park NOW had yet been published as he would like an article and information regarding Irwindale's proposed Materials Recovery Facility (MRF), of which the City vehemently opposes. The Mayor directed staff to prepare to place the information on the front page of the NOW to clearly communicate that the City is fully against the MRF. .Councilmember Rubio asked that Council consider approving a Resolution in support of workers and the LlFCW who are demonstrating against El Super grocery and endorsing the boycott against El Super for unfair treatment of its workers. Councilmember Ricardo Pacheco would like to discuss nd,give staff direction in regar-m to open green space at the Schools. That Staff meet with School District officials a discuss possible funding and grants for improvements such as playgrounds, walking pat and exercise equipment at Olive Middle ••'.: I Councilmember Pacheco requested that staff meeting With School District officials tfl, discuss opportunities for opening school grounds on weekends to increase open Regular Meeting of March 2, 2016 Page 10 of IE ,wreen space • • use; directed staff to work with grant writers to • Vrant iii• that would enhance a partnership with the School District. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Councilmember Rubio, to adjourn the Regular meeting at 9:09 p.m. . . . ....... ..... . Manuel Lozano, Mayor Alejandra Avila, City Clerk Regular Meeting of March 2, 2016 Page 11 of 11 ITEM NO. 3 in MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING MARCH 16, 2016, 6:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 PRESENT: Councilmember Cruz Baca _C41-cracift-rTa-M Councilmember Susan Rubio Mayor Pro Tern Monica Garcia Mayor Manuel Lozano Seeing no one wishing to speak, Pub»,? o « »»yam »< closed at 6:04 p.m. wagmialm " a 0 `6T rerk I 2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigatio«p<» »n to paragraph (2) of subdivision (d) Government Code Sectio:»4f? f Potential Case(s): Four (4) 3. PUBLIC EMPLOYMENT Pursuant to Government CodeSection 5495 I©tenterim Human Resources Manager I 4. CONFER©° WITH LABOR NEGOTIATORS (GC §64957.6) Agg%4q�:©°© y m® » Shannon Yauchzee and Robert Tafoya Unrebtesentbd Eeqpjo�yei�jt): Chief Executive Officer; Community Development Director; Police Chief; Public Works Director; Finance Director; Recreation and Community Services Director; Human Resource Manager; City Planner; Chief Deputy City Clerk, Housing Authority Manager Special Meeting of 3/16/16 Page 1 d{2 .� a There being no further business, motion was made by Lozano, seconded by arcia, to a jou the meeting at 6:59 • I Mayor Lozano announced that no action Was taken on items discussed in Closed Session. Mayor City Clerk FA ,T, - 7T ; *Mj Special Meeting of 3/16/16 Page 2 of 2 MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MARCH 16, 2016, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. • • • discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:00 p.m, INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. LLC L MEMBERS PRESENT: Council Member Cruz Baca Council Member Ricardo Pacheco Council Member Susan Rubio Mayor Pro Tern Monica Garcia Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano stated that no reportable action was taken on items discussed in closed session, ANNOUNCEMENTS the following night, March 17, at 4:00 p.m., and encouraged everyone to purchase a ticket and attend. Councilmember Baca also recognized the recent film festival hosted by the Baldwin Park Unified School District; noted that two students won for their submission, Santiago Sanchez, from Sierra Vista High School won first place and Kevin Barra, from Baldwin Park High School, took second place; asked that the two student come to a future Council Meeting to be recognized. Councilmember Rubio reminded everyone of the Easter Egg Hunt being hosted by the City and invited everyone to come out and enjoy the day with family and friends; also noted that the ARC Center is hosting the "Canvases, Etc." collection and invited everyone to visit the exhibit. • Lozano recognized Maria Moreno, who was attending the meeting on behalf of Recreation and Community Director Manuel Carrillo, Jr.; conveyed birthday wishes to Director Carrillo. ........ . . . �9 a �68 6 �66= M629FZ9MM= 991VEZ�- �� David Diaz, representing Bike SGV, spoke of the upcoming "Open Streets" event that will be held in many of the cities throughout Los Angeles County; describe the concept of "Open Streets," explaining that each city will close certain streets to vehicle traffic in order encourage bike riding, and noted that, in many cases, routes will pass from one city to another providing miles of safe riding for cyclists. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:23 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. 444tRiOg�, Baldwin Park resident, opined that decisions of Council seem to be counter to the wishes of the community; commented to the recent removal of all commissioners from all City commissions; commented on the Code of Conduct Ordinance. WI - * 111111LONM Councilmember Rubio noted that she supports the organ donor program and is an organ donor herself; asked that staff prepare an article to be published in the NOW that would explain what the program is and how to register to become an organ donor. Veronica jtqMps, El Monte resident, stated that she is a community activist in El Monte and she has been a victim of politically motivated restraining orders; commented of the recent allegations and issuance of restraining orders; opined that these restraining orders are frivolous and clog the court system; stated that restraining orders should be used to protect those who may be victims of violence. CONSENT CALENDAR Mayor Pro Tern Garcia pulled item 4 from Consent Calendar for further discussion. Regular Meeting of 03/16/16 Page 2 of 11 Ell A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, NOES: None. ABSENT: Lozano. ABSTAIN: None. Staff recommends that City Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Arvin Sunglao Claimant alleges damages to parked and unoccupied vehicle from city tree A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. It is recommended that the City Council receive and file the City of Baldwin Park's Comprehensive Annual Financial Report for Fiscal Year 2014-15 and all accompanying reports. A motion was made by Lozanoi seconded by Pacheco, and carried (5 — 0) to receive and file the Comprehensive Annual Financial Report for Fiscal Year 2014-15 and all accompanying reports. AYES: Baca, Garcia, NOES: None. ABSENT: None. ABSTAIN: None. AUTHORIZATION TO RESCIND BUS PURCHASE AGREEMENT WITH CREATIVE BUS SALES Staff recommends that City Council: 1. Authorize staff to prepare necessary filings to rescind the purchase agreement; and 2. Authorize the Director of Public Works signature authority to comply with procurement requirements; and 3. Authorize the Director of Finance to make necessary budget amendments an'l transfers for rescindment action. Councilmember Garcia inquired about the need to rescind the bus purchase previously approved and called upon Public Works Director Dan Wall to explain, Director Wall explained that the purchase, which had previously been approved by Council, had been done with the assumption that the agency providing grant funds had approved the purchase of the buses. In order to correct the transactional Regular Meeting of 03/16/16 Page 3 of 11 A motion was made by Garciaj seconded • Baca, and carried (5 — 0) to: 1. Authorize staff to prepare necessary •,. to rescind the • agreement; and 2. Authorize the Director of Public Works signature authority to comply with procurement '• and 3. Authorize the Director • Finance to make necessary budget amendments •: transfers for • action. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: one. ABSTAIN: None. Staff recommends that Council 1. Authorize staff to enter into a cooperative public contract purchasing program with CalACT Procurement to use their existing negotiated, competitive pricing and proposal; 2. Authorize the Mayor to sign a purchase agreement with Creative Bus Sales for the purchase of five clean air transit fleet buses in the amount of $2,177,747.30; and 3. Approve the appropriation of the funds for this purchase. 4. Authorize the Director of Public Works signature authority to amend contracts as deemed necessary to comply with procurement requirements. 5. Authorize the Director of Finance to make necessary budget amendments and Transfers. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to: 1. Authorize staff to enter into a cooperative public contract purchasing program with CalACT Procurement to use their existing negotiated, competitive pricing and proposal; 2. Authorize the Mayor to sign a purchase agreement with Creative Bus Sales for the purchase of five clean air transit fleet buses in the amount of $2,177,747.30; and 3. Approve the appropriation of the funds for this purchase. 4. Authorize the Director of Public Works signature authority to amend contracts as deemed necessary to comply with procurement requirements. 5. Authorize the Director of Finance to make necessary budget amendments and Transfers. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. Regular Meeting of 03/16/16 Page 4 of 11 6. • r READING APPROVEAND ADOPT ORDINANCE NO. AMENDMENT • THE CITY'S MUNICIPAL CODE RELATING TO RULES • DECORUM AT • AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. STAT one. '•' * r ri' :• i • • • A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to: 1. Approve and adopt Resolution No. 2016-115 entitled "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK SUPPORTING THE UFCW AND ENDORSING THE EL SUPER BOYCOTT"; and AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: one. 8. RESOLUTION 2016-112 INITI. PROCEEDINGS r ORDERIAG PREPARATION OF THE ENGINEERS REPOkT FOR THE CITY WIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY2016-2017 It is recommended that the City Council waive further reading, read by title only, and adopt Resolution No. 2016-112 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,* •' * AUTHORIZING * • • Regular meeting • 03/16/16 Page 5,• low x •• x - x!� � •� AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: one. ABSTAIN: None. RESOLUTION 1 PROCEEDINGS ORDERING PREPARATIO - - ! OF - i FOR y ASSESSMENT •FY2016-2017 ` '•' • 1 • • x . `151101,• HIGHWAYSA motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Resolution No. 2016-113 entitled, "A RESOLUTION OF TH CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AUTHORIZING THE INITIATION OF THE PROCEEDINGS AND ORDERING THE PREPARATION OF THE ENGINEERS REPORT FOR THE FY2016-17 LEVY OF ANNUAL ASSESSMENTS FOR THE CITY OF BALDWIN PARK PARKS MAINTENANCE DISTRICT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STATE OF CALIFORNIA STREETS AND •D: AYES: Baca, Garcia, Lozano,- Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. IMPROVEMENTS,10. AUTHORIZE AN AGREEMENT FOR PROFESSIONAL SERVICES FOR WALNUT CREEK NATURE PARK ._. Approve the agreement with Restoration Design Group to prepare construction plans and specifications for Phase 11 of the Walnut Creek Nature Park Improvements ' • and Regular Meeting of 03/16/16 Page 6 of 11 2.. Authorize the Director of Finance to make appropriate transfers and adjustments; and 3 Authorize the Mayor to execute the attached agreement. A motion was made by Lozano, seconded by Pacheco, and carried (5 0) to: 1. Approve the agreement with Restoration Design Group to prepare construction plans and specifications for Phase II of the Walnut Creek Nature Park Improvements Project; and 2. Authorize the Director of Finance to make appropriate transfers and adjustments; and 3. Authorize the Mayor to execute the attached agreement AYES Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: one. 1 . Consider the Law Enforcement Facilities, Vehicles and Equipment Development Impact Fee Calculation and Nexus Report dated December, 30 2015 completed by Revenue • Cost Specialists,and 2. Waive the First Reading and adopt by only, • No. 1386 entitled, ORDINANCE OF THE CITY COUNTY OF THE CITY OF BALDWIN PARK ENABLING + •'SET FEES RELATING DEVELOPMENT r aCT FEES FOR LAW ENFORCEMENT FACILITIES, ANDEQUIPMENT;and FACILITIES,1 Adopt Resolution 2016-114 entitled, "A RESOLUTION OF THE CITY COUNSEL OF THE CITY OF BALDWIN PARK ADOPTING FEES FOR LAW ENFORCEMENT AND .* THROUGHOUT THE CITY." Mayor Lozano announced that Item No. 11 was pulled and would be brought before Council- date. + 111511191i 111 11 1 1 • + • r + i • +`••I Staff recommends .• e• at Councilreview the submitted Commission applications,accept nominations, i to initiate the appropriate background checks through the Departmentof r _ • contingent upon• - by - t• appoint i• ! to the respectivei • adopt, following Resolutions: Regular Meeting of 03/16/16 Page 7 of 11 1 ) Resolution No. 2016-116, entitled, "A Resolution of the City Council of the City Of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, and 5;" 2) Resolution No. 2016-117, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Planning Commission of the City of Baldwin Park, to Office Numbers , 2, 3, 4 an 5; 3) Resolution No. 2016-118, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Housing Commission of the City of Baldwin Park, for Office Numbers 1, 2, 3, 4, 5, 6, and 4) Resolution No. 2016-119, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Personnel Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5." Mayor Lozano asked that only selection for the Planning Commission be done this evening and requested that remainder be extended and continued to a future meeting. Council reviewed the list of candidates for the Planning Commission and made gelection as indicated. All other Commission appointments were held over until the next Regular Meeting. Kevin Patrick Rooney — Office 1 Motion by Lozano, seconded by Garcia, carried (5 - Kenneth D. Woods — Office 2 — Motion by Baca, seconded by Rubio, opposed by Garcia; roll call vote; failed AYES: Baca, Rubio NOES: Garcia, Lozano, Pacheco ABSENT: None. ABSTAft None. Edwin Borques — Office 2 — Motion by Lozano, seconded by Pacheco, opposed by Baca; roll call vote, passed (4 — 1) AYES: Garcia, Lozano, Pacheco, Rubio NOES: Baca ABSENT: one. ABSTAIN: one. Mario Maciel Jr. — Office 3 Motion by Pacheco, seconded by Baca, carried (5 — 0) Joanna Valenzuela — Motion by Rubio, seconded by Baca, opposed by Garcia; roll call vote; failed (3 — 2) AYES: Baca, Rubio NOES: Garcia, Lozano, Pachec# ABSENT: None. David L. Muse — Office 4 I ied bV Lozano. carried (5 — 0) Mayor Pro Tem Garcia asked that Office 5 be held until additional applications are received as she would like to have a woman on the Commission, Regular Meeting of 03/16/16 Page 8 of 11 Councilmember Baca pointed but that Joanna Valehzuela, who is an experienc and was a well -served commissioner, was nominated but rejected; asked for explanation as to why Ms. Valenzuela Was rejected. For the record, no explanati was I provided. Mayor Pro Tern Garcia reiterated her request, noting that she would like to see so additional applications before •making a decision on appointing for Office 5. Motion by Garcia, seconded by Pacheco, carried (5 — 0) to hold off on t appointment of Office 5 and have the appointment decision brought back at a futu meeting. 13. MID -YEAR BUDGET PRESENTATION It is recommended that the City Council review the mid -year analysis and approve the mid -year revenue and expenditure projections for fiscal year ending June 30, 2016. Finance Director Rose Tam narrated a PowerPoint presentation depicting the City current financial position, projected revenues and funding based on anticipat appropriations. Director Tam responded to inquiries from Council. I Chief Executive Officer Yauchzee noted that the numbers are estimates for the re'" of the fiscal year and that staff will be taking necessary steps to be fiscal conservative for the remainder of the year; opined that overall the City is financial moving in the right direction. I Mayor Pro Tern Garcia directed staff to prepare and bring to the next Regular Meeting a status report on the current audit firm and possible options that may be 2vailable for Council to review and consider other firms. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to review the mid -year analysis and approve the mid -year revenue and expenditure projections for fiscal year ending June 30, 2016, AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: None. 14. APPROVE RESOLUTION NO. 2016-107, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY," AND FOLLOWING REVIEW AND APPOINTMENT OF MEMBERS TO ESTABLISHED COMMITTEES, ADOPT SAID RESOLUTION. Staff recommends that Council 1) review and appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-107, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City;" and 2) review in-house committee appointments and select or nominate members as representatives of these committees accordingly. Councilmember Pacheco requested that consideration be given to appointing all five Councilmembers to the Audit Committee. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to appoin! all five Councilmembers to the City's Audit Committee. Regular Meeting of 03/16/16 Page 9 of 11 AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. q Council directed that the remainder of •i• will be held over and brought • at the next Regular Meeting. 15. CONTINUED FROM MARCH 2, 2016 - FISCAL YEAR 2016-2017 • DEVELOPMENT BLOCK GRANT (CDGB) AND HOME INVESTMENT PARTNERSHIP FUND • ANNUAL ACTION PLAN Staff recommends that the City Council i• the allocations • the FY 2016-2017 CDBG public service programs by selecting on of the following options: OPTION 1: Approve the Joint Commission's recommendations for funding as revised by staff; or OPTION 2: Revise allocations as the City Council deems appropriate. A motion by Rubio, seconded by Baca, to approve the Joint Commission's recommendations for funding as revised by staff, opposed by Lozano. Mayor Lozano called on the City Clerk to take a roll call vote; motion failed (3 — 2) with Lozano, Garcia and Pacheco voting No. AYES: Baca, Rubio NOES: Garcia, Lozano, Pacheco ABSENT: None. ABSTAIN: one. Council proceeded to review the allocations and discussed current, requested and recommended allocations, as well as weighing the value of each program in addressing community needs, City Attorney Robert Tafoya pledged a donation of $1,000, on behalf of Tafoya & Garcia, to be made to the Church of the Redeemer Food Bank. Discussion continued and Council agreed upon adjustments for the FY 16/17 distribution as follows: A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the revised allocations accordingly. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: None. ABSTAIN: one. Regular Meeting of 03/16/16 Page 10 of 11 Mayor Pro Tern Garcia requested that the Chief Executive Officer provide an update on the MetroLink and the City's pursuit of getting designation of a "Quiet Zone" at rail crossings; inquired as :.:• whether any • monies could be secured to help with the funding. Chief Executive Officer Yauchzee state that he and Public Works Director Dan Wall have been meeting with representative from MetroLink; noted that the process can be extensive and costly • staff is moving forward with discussions and have spoken to representatives • Congresswoman Napolitano's office; stated that staff is looking into several funding sources, including "Safe Routes to School" and will • to seek ••i• Councilmember Baca announced that she had attended a recent Roundtable hosted by LAi County Supervisor Hilda Solis; noted that it was very informative and proved to be a valuable networking •••i Mayor Lozano also •`• the meeting, concurring with •; •`. Baca tNe meeti6% el;i z"t42,kce 2t future--t42Xerly meetiAgtt the same nature. ADJOURNMENT There being no other business to discussi and all other matters having been addressed, a motion was made by Lozano, seconded by Rubio, to adjourn the meeting at 8:27 p.m, Manuel Lozano, Mayor APPROVED: - Regular Meeting of 03/16/16 Page 11 of 11 STAFF "PORT TO - ITEM NO z4 Honorable Mayor and City Councilmernbers FROM: Shannon Yauchzee, Chief Executive Officer DATE: April 6,2016 FIX" INN 010 1 010VIMvivy lis 9#1=11004 a SUMMARY This report seeks City Council approval for renewal of a five-year contract with Los Angeles County to provide a variety of general civil services to the City on an as -needed basis. FISCAL IMPACT There is no direct fiscal impact associated with the execution of this agreement. Fees maybe incurred at rates established by the County Auditor -Controller, depending on the service(s) provided.. RECOMMENDATION Staff recommends that Council approve the renewal of the General Services Agreement between the City of Baldwin Park and the County of Los Angeles, for a five-year period, and authorize the Mayor to execute the Agreement, BACKGROVID The City of Baldwin Park (City) and the County of Los Angeles (County) have entered into a General Services Agreement (GSA) every five years under which the County provides such services as predatory animal control, prosecution of city ordinances, direct assessment collection services, and a variety of public works services, The most recent GSA, approved on April 6, 2011, will expire on June 30, 2016. To ensure continuity of services to the community, the County has requested that the Council approval a GSA for the period from July 1, 2016 through June 30, 2021, This Agreement includes the option to renew for one five-year period (July 1, 2021 through June 30, 2026). The rates associated with services provided under the Agreement are established by the County Auditor- Controller and no services are provided unless requested in writing by City and approved by the City Council. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content, ALTERNATIVES 1. Council may choose to not renew the Agreement. 2. Council may choose to not renew the Agreement and consider other methods of providing comparable services to the community. ATTACHMENTS #1 — General Services Agreement GENERAL SERVICESAGREEMEN reference only, June 1, 2016, is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of Baldwin Park, hereinafter a - I IN R I I ffiffill 111 T 0 04 "M fflnz. i= MOMMMEMM (b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth. (c) Such contracts are authorized and provided for by the provisions of Section The County agrees, through its officers, agents and employees, to perform 11R111111111 2. The City shall pay for such services as are provided under this Agreement at rates to be determined by the County Auditor -Controller in accordance with thg policies and procedures established by the Board of Supervisors. These rates shall be readjusted by the County Auditor -Controller annuail effective the first it of July of each year to reflect the cost of such service in accordance With the policies and procedures for the determination of such rates as r �16 I OF 31 �, MMIM E I 1 of 6 1 No County agent, officer or department shall perform for said City any function not coming within the scope of the duties of such officer or department in 82i 4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof. function or service shall be performed hereunder by any County agent, officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County 6. Whenever the County and City mutually agree as to the necessity for arl such County officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its wz�lll it is expressly understood that in the event a local administrative Office is maintained In the City for any such County officer or department, such quarters may be used by the County officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City. RM 7All persons employed in the performance of such services and functions for the City shall be County agent, officer or employee, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any For the purpose of performing such services and functions, and for the turpose of giving official status to the performance hereof, every County agent, officer and employee engaged in performing any such service or function shall be deemed to bean agent, officer or employee of said City while performing service for the City within the scope of this agreement. 8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personri'm Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of 1. ' The parties hereto have executed an Assumption of Liability Agreemeat approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a partof and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date r.hall supersede the agreement previously in effect between the parties hereto. 3 of 6 10. Each County agent, officer or department performing any service for the City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor; supervision and planning, plus overhead, the reasonable rental value of all County -owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental I "� 1!1!11111� 11111�6 "IffifflW111i i � 11. All work done hereunder is subject to the limitations of the provisions Of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant heretoi an amount equal to the cost or an amount % in excess of the estimated cost must be reserved by the City from its funds to insure payment for work, services or materials provided hereunder. 12. The County shall render to the City at the close of each calendar month a@ itemized invoice which covers all services performed during said month, and the City shall it County therefore within thirty (30) it after date of said invoicl If such payment is not delivered to the County office which is described on said i invoice within thirty (30) days after the date of the invoice, the County is entitled recover interest thereon. Said interest shall be at the rate of seven (7) percent pel annum or any portion thereof calculated from the last it of the month in which th I MEN payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the Invoice, the County may satisfy such indebtedness, including interest thereon, from any funds of any such City on deposit with the County 14. This Agreement shall become effective on the date herein -above fir -1 mentioned and shall run for a period ending June 30, 2021 , and at the option of the City Council of the City, with the consent of the or of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In the event the City desires to renew this Agreement for said five-yel period, the City Council shall not later than the last day of May 2021, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board o Supervisors, not later than the last day of June 2021, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise such Agreement shall finally 0 -0- 6-0 6 - Notwithstanding the provisions of this paragraph herein -above set forth, the County may terminate this Agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this Agreement as of the first day of July of 16. This Agreement is designed to cover miscellaneous and sundry servicEl which may be supplied by the County of Los Angeles and the various departments between the City and the County with respect to speontract with :espect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contracm 2dopts the provisions hereof by reference N= IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers. Executed this day of _ 2016. The City of Baldwin Park, ATTEST: City Clerk, By - Deputy ATTEST: PATRICK OGAWA Acting Executive Officer/Clerk of the Board of Supervisors B Deputy APPROVED AS TO FORM.' MARY C. WICKHAM County Counsel By Deputy By Mayor THE COUNTY OF LOS ANGELES By. Chair, Board of Supervisors me ITEM NO. Honorable Mayor and City Councilinembers Shannon c zee, Chief Executive Officer DATE: April 6, 2016 PY, SUBJECT: ADOPT A RESOLUTION AMENDING THE EXECUTIVE BENEFITS MATRIX AND UNCLASSIFIED MANAGEMENT BENEFITS MATRIX SUMMARY The Unclassified Managers and Executives have not had a benefit increase since 2005 and 2008; This action would adopt a resolution updating and amending the Executive Employees Benefits Matrix and the Unclassified Managers Benefits Matrix. Managers,The changes to the Benefits Matrix for the Unclassified Management Team and Executive Team will be effective upon approval, so there are no retroactive costs. The total cost for FY 2015/16 for Unclassified Executives and Elected officials is $29,696, H• •; Fund portion of only RECOMMENDATION$22,783 with the remaining amount being charged to various other special funds. This amount may be able to be absorbed in the current budget and if not a year-end budget adjustment would be made. It is recommended that the City Council approve Resolution No. 2016-120 amending the Executive Benefits and UnclassifiedManagers' benefits matrices, BACKGROUND in flie swomor of 2015, the City Council approved various benefit increases in addition to salary increases for the Baldwin Park Police Officers' Association, the Police Management Association, Professional and Technical City Employees' Association, Classified Management Employees' Association and Classified Confidential Employees' Association. At that time, the Unclassified Managers and the Executive Team did not receive any increases in benefits but only received the same salary increases as the other groups, The Management and Executive Team have not received benefit increases since 2005 and 2008, respectively. The attached resolution would increase Executive benefits to: • Change life insurance coverage from $60,000 to $100,000 • Change $300 per month car allowance to $400 • Change $75 per month cell phone allowance to $100 • Change $1200 per month cafeteria plan for medical benefits etc. to $1700 • And add $100 per month for deferred compensation. The Unclassified Management benefits adjustments will include: • Increase $50,000 life insurance to $60,000 • Increase $0 per month cell phone allowance to $50 • Increase $950 per month cafeteria plan for medical benefits etc: to $1000, and • Adds $100 per month for deferred compensation. April 6, 201 f Page 2 LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal for and content. ALTERNATIVES Council could provide staff alternative or direction to negotiate further, ATTACHMENTS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE EXECUTIVE EMPLOYEES BENEFITS MATRIX AND THE UNCLASSIFIED MANAGERS EMPLOYEES BENEFITS MATRIX approving the EXECUTIVE EMPLOYEE BENEFITS MATRIX; muffm •. III, Emmmmm -my MOT = RUN 01-weym "0611111111 glum ,I I i IlliqII&I I I I ��l If 1 1-1:11 Ilk 11 M 0 1 111 11, IF 11!i III Emu= 2greement in conflict herewith are hereby repealed and superseded by the attached 0 51 112 1 ��I III IIIIIIIII I 1 11111111 11 1 1 11 F, 11111! 1 IR17mmm Manuel Lozano Mayor STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 'we Lon me a O.F.1 ro mm — ------- Alejandra Avila CITY CLERK Resolution 2016-120 Page 2 Resolution 2016-120 Page 3 Cost of Living Adjustments The following unadjusted base salary increases shall be provided to all Executive Employees: I 2) Retro -active to the first payroll period commencing on or after July 1, 2014 — 1 % b) Effective the first payroll period commencing on or after January 1 2015 — 2% c) Effective the first payroll period commencing on or after July 1, 2015 — 2% .1) Effective the first payroll period commencing on or after July 1, 2016 — 2% Benefits Plan Effective April 6, 2016, the City will contribute a sum not to exceed $1,700.00 per month for each Executive employee towards benefits as detailed below: The employee is required to maintain a minimum coverage for himself/herself in a plan of his or her choice, unless the employee can show proof of adequate health insurance coverage through another source. In instances where the employee's medical insurance premium is less than the City's monthly contribution, such employee will have an option to have the excess monies placed toward an existing benefit program. These options include: 1. Placement in a City provided health insurance plan for self, two (2) party or family coverage, 2. Placement in a City provided dental insurance plan for self, two (2) party or family coverage. 3. Placement spread over a combination of the options listed above, 49 Elect to receive any excess monies in cash, which will be considered as taxable income, or 5. Elect to place the excess cash monies in a City provided deferred compensation program. Vision Plan Effective January 1, 2009, the City will provide a vision plan, and will contribute up to a maximum premium cost of $34.05 per month. Life Insurance The City will provide term life insurance in the face amount of $100,000. Resolution 2016-120 Page 4 VehicleNehicle Allowance Effective April 6, 2016, the City will provide an Executive employee the choice to receive a City -owned vehicle or Will provide an amount of $400.00 per month vehicle allowance for those Executive employees who choose to utilize their own personal vehicle for City business. �Qell Phone Allowance Effective April 6, 2016� the City will provide an Executive employee an amount 0 $100.00 per month for use of a personal cell phone for City business. Lonci-Term Disability anid Short Ter bility The City will provide long-term and short-term disabty insurance coverage as set forth in the plan on file in the Personnel Services Office. • Effective July 1, 2005, the City will amend the City's contract with the Public Employees' Retirement System (PERS) to provide benefits at the 2,7% at 55 formula for the Local Miscellaneous Employees and to incorporate employee shared participation towards the contributions of said retirement benefit. On June 30, 2007 — Employees will pay 3% and the City will pay 3.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of June 30, 2007. All such employee contributions shall be deposited in the member's retirement account. • CalPERS Member contribution- Miscellaneous Employees' Effective as soon as reasonably practical and consistent with CalPERS documentary requirements, the City shall amend its contract with CalPERS consistent with unit employees agreeing to pay an additional 5% towards the 8% of the member contribution in exchange for an offset wage increase of the same amount. • CalPERS Member contribution- Sworn Employee: o Effective as soon as reasonably practical and consistent with CalPERS documentary requirements, the City shall amend its contract with CalPERS consistent with executive employees agreeing to pay 9% of the member contribution in exchange for an offset wage increase of the same amount. ,Retirement — Sworn Employees The City will pay 100% of the employee's contribution to the CalPERS retirement program and provide retirement benefits at the 3% at 50 formula as currently specified under the City's contract with the California Public Employees' Retirement System. All such employee contributions shall be deposited in the member's retirement account. Resolution 2016-121 eatik�CV,2.-,2 g,-r-,W,2'j Page Sick Leave The general policy for sick leave will be as set forth, for all full-time employees, in Section 11.4 of the Personnel Rules. Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and sha e e i ,i bited on an hourly basis. Effective September 7, 1994, each eligible employee shall elect their maximum sic leave hours accrual. Dependent upon the total number of currently accrued sick leav hours, the maximum sick leave hours accrual may be set at 300 hours, 600 hours or 90 hours. If an eligible employee wishes to elect a maximum sick leave accrual level that is at higher level than their closest currently accrued sick leave hours, they may do so. Th maximum accrual elected by the eligible employee will be irrevocable. I When an employee's service with the City is terminated for any reasonj no compensation shall be paid for the unused sick leave hours accrual bank. Annual Sick Leave Incentive Sick leave shall accrue on hourly basis of eight (8) hours per month and shall be debited on an hourly usage basis. Each January 1, eligible employees will commence to accrue sick leave hours above their prior elected sick leave hours bank (300, 600 or 900). At the close of the calendar year, each eligible employee will receive 75% of the unused portion of sick leave hours as compensation, calculated at their then straight time hourly rate. Payment will be made at the next closest pay period. Offre =56 All Executive employees shall accrue vacation leave in accordance With the following a, Employees having less than five (5) years service with the City: 3.6923 hours on biweekly basis for time actually worked. b. Employees having more than five (5) years service but less than ten (10) yea service with the City 4.6154 hours on a biweekly basis for time actually worked. c. Employees having more than ten (10) years but less than fifteen (15) years servic with the City: 5.5385 hours on a biweekly basis for time actually worked. d. Employees having more than fifteen (15) years but less than twenty (20) yea service with the City: 6.4615 hours on a biweekly basis for time actually worked. e. Employees having over twenty (20) years service with the City: 7.3846 hours on biweekly basis for time actually worked. Resolution 2016-120 Executive and Managers Matrix Page 6 Employees will be entitled to utilize accrued vacation leave after completion of six (6) months continuous employment with the City. Each Executive employee shall receive the equivalent of three (3) working days per dent, as needed, for a death in his or her immediate family. Immediately family shall mean and include only the employee's spouse, children, step -children, parents, spouse's parents, grandparents, spouse's grandparents, brothers and sisters. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. Administrative Leave Effective July 1 � 2004, each Executive employee shall receive a maximum of seventy- two (72) hours of administrative leave with pay each fiscal year. Unused time at the end of each fiscal year, June 30, will be paid during the following month of July with said time being calculated at their then straight time hourly rate. Holidays All Executive employees are currently working on an alternate work schedule of four (4) days, ten (10) hours. While assigned to such work schedule, the following days shall be observed as holidays: If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will not be observed on the preceding Wednesday or Thursday. If any of the holidays fall on a Sunday, the Monday following is the holiday in lieu thereof. For each Executive employee working the 4/10 plan such employee Will receive two (2) ten (10) hour days of floating leave, for a total of 20 hours. 1111141 is At the beginning of each calendar year, the City Will determine how many of the set holidays fall on a Friday and/or Saturday. An employee will be credited with an equivalent number of hours of holiday time ("Holiday Bank"). Each affected employee will also be credited with the above floating holidays. For Executive Employees working the four (4) day, ten (10) hour alternate work schedule, the holiday bank will be calculated at ten (10) hours per holiday. Employees may accumulate up to a maximum of one hundred (10 0) hours of holiday bank time. Each January 1, such excess hours will be removed form the employee's holiday Resolution 2016-120 Executive and Managers Matrix Page 7 bank hours accrual, calculated at their then straight time hourly rate and placed in a holiday hours bank to be paid no later than June 30 of the same year. If an employee separates employment from the City, and has used holiday bank time prior to the occurrence of the actual holiday, he/she will have his/her vacation bank, ?dministrative leave and/or final paycheck reduced to reflect the excess holiday bank time used. If an employee separates employment from the City, and has not used any eligible accrued holiday bank time, he/she will be paid for such eligible holiday bank time at his/her straight time rate. Notwithstanding the maximum accruals established for vacation administrative leave and holiday b.nk, Executive employees may accrue up to a maximum ii three (3) months of additional paid leave time composed of a combination of vacation, administrative leave and/or holiday bank time. UMM-6- - 0 0- , FAI&I Effective April 6, 2016, the City will contribute $100.00 per month to each employee into a City sponsored 457 Plan on a pre-tax basis. Resolution 2016-12# Executive and Managers Matrix Page,i Eykf_111�� k IS The following unadjusted base salary increases shall be provided to all Executive Employees: e) ref• to the first payroll period commencing on Or after July 1, 2014 — 1 % Effective the first payroll period commencing on or after January 1, 2015 — 2% g) Effective the first payroll period commencing on or after July 1, 2015 — 2% h) Effective the first payroll period commencing on or after July 1, 2016 — 2% Effective during the payroll period commencing January 2, 2005, the City will contribute to each employee a sum not to exceed the following towards benefits as detailed in this section. January 2, 2005 through July 27 2005 $750 ,00/month July 3, 2005 through July 1, 2006 $800.00/month July 2, 2006 through June 30, 2007 $900.00/month July 1, 2007 $950.00/month April 6, 2016 $1000,00/month The employee is required to maintain a minimum coverage for himself/herself in a plan of their choice unless the employee can show proof they have adequate health insurance coverage through another source. In instances where the employee's medical insurance premium is less than the City's monthly contribution, such employee will have an option to have the excess monies placed toward an existing benefit program. These options include: 6. Placement in a City provided health insurance plan for self, two (2) party or family coverage. 7. Placement in a City provided dental insurance plan for self, two (2) party or family coverage. 8. Placement spread over a combination of the options listed above. 9Elect to receive any excess monies in cash, which will be considered as taxable income, or Resolution 2016-120 Executive and Managers Matrix Page 9 10: Elect to place the excess cash monies in a City provided deferred compensation program. on Plan The City will provide a vision plan to all affected employees, and Will contribute up to a maximum premium cost of $32.12 per month. If the premium exceeds the amount, then the employee shall be responsible to pay the difference in excess of $32.12 Life Insurance The City will provide term life insurance in the face amount of $60,000.00 effective April 6, 2016. 1 11M INM I I rr-4141 The City will provide each employee with long-term disa•i ity insurance coverage as set forth in the plan on file in the Human Resources Office. Effective June 1, 1993, affected employees will be eligible to receive benefits commencing on the 31't day of non -work related injury or illness, and employees will be eligible to receive a maximum benefit of 66 2/3% of their current base salary up to a maximum of $5,000 per month. Retirement The City will pay 100% of the employer's contribution to the CalPERS retirement program and provide retirement benefits as currently specified under the City's contract with the California Public Employees Retirement System. Effective July 1, 2005, the City will amend the City's contract With the Public Employee's Retirement System (PERS) to provide benefits at the 2.7% at 55 formula for the Local Miscellaneous Employees and to incorporate employee shared participation towards the contribution of said retirement benefit. The employee shared participation of contributions shall be implemented as follows: On June 30, 2007 — Employee's will pay 3% and the City will pay 3.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of June 30, 2007. All such employee contributions shall be deposited in the member's retirement account. Resolution 2016-11 Executive and Managers ''_i' Matr I I The City will continue to pay the current employee's contribution of seven (7%) of the employee's base salary to the Public Employees' Retirement System in addition to the allocated percentage for the increase to normal cost (difference between2% @ 55 and 2.7% @ 55 retirement formulas) Effective as soon as reasonably practical and consistent with CalPERS documentary requirements, the City shall amend its contract with CalPERS consistent with unit employees agreeing to pay an additional 5% towards the 8% of the member contribution in exchange for an offset wage Bilinaual Pav Effective July 5, 2005, the City agrees to increase the bilingual pay amount from seventy-five dollars ($75.00) to one hundred dollars ($100.00) per month to a person who is capable of speaking, reading, writing and/or interpreting the language of Spanish, Chinese, Japanese, Vietnamese, Tagalog and Signing. Qualifying tests established by the City shall make determination of capability. Re -testing of individuals will be required to determine bilingual capability in the above stated languages. Only those individuals who score at the level of "Good" or better will be eligible for Bi -lingual pay. onhl hone Allowance Effective April 6, 2016, the City agrees to implement a monthly cellular telephone allowance of $50.00 per month. Attendance and Leaves Sick Leave The general policy for sick leave will be as set forth, for all full-time employees, i Section 11 A of the Personnel Rules. Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall b debited on an hourly basis. Each eligible employee shall elect his/her maximum sick leave hours accrua Dependent upon the total number of currently accrued sick leave hours, the maximum sic leave hours accrual may be set at 300 hours, 600 hours or 900 hours. If an eligibl employee wishes to elect a maximum sick leave accrual level that is at a higher level tha their closest currently accrued sick leave hours, they may do so. The maximum accruc elected by the eligible employee will be irrevocable. Once the election is made by th employee, such excess hours will be removed from the employee's sick leave hours accrua calculated at their then straight time hourly rate and placed into a sick leave hours bank to b paid at 75% of the total value, with the timing and method of payment to be determined b the City. When an employee's service with the City is terminated for any reason, n compensation shall be paid for the unused sick leave. Resolution 2016-120 Executive and Manag- . • Pg11 Annual Sick Leave Incentive Sick leave shall accrue on hourly basis of eight (8) hours per month and shall be debited on an hourly usage basis. Each January 1, eligible employees will commence to accrue sick leave hours above their prior elected sick leave hours bank (300, 600 or 900). At the close of the calendar year, each eligible employee will receive 75% of the unused portion of sick leave hours as compensation, calculated at their then straight time hourly rate. Payment will be made at the next closest pay period. -:- -9 -11- Each classification represented by the Association shall receive the equivalent of their workweek per incident, as needed, for a death in their immediate family. Immediate family shall mean and include only the employee's spouse, children, stepchildren, foster children, grandchildren, parents, grandparents, brothers, sisters, State Registered Domestic Partner and spouse's Parents and spouse's grandparents. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement is provided. Employees will be entitled to utilize accrued vacation leave after completion of six (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. The times during which an employee may take his/her vacation leave shall be determined by the department head with due regard for the wishes of the employee and for the needs of the service. Employees shall, each calendar year, be required to take a minimum of forty (40) consecutive hours vacation leave. In addition, an employee may, with approval of the appointing authority, use vacation leave in lesser increments during the calendar year. Employees may accumulate up to a maximum of two (2) vacation periods in any one calendar year for the purpose of a vacation leave. A vacation period is defined as the maximum amount of vacation leave accrued by an employee in any calendar year, in accordance with Subsections (a), (b), (c), (d) and (e), as stated below. a, Employees having less than five (5) years of employment (vacation accrual = N hours per year) the maximum amount of vacation that may be accumulated shal' be 192 hours. 1). Employees having more than five (5) years of service but less than ten (10) years of employment (vacation accrual = 120 hours per year), the maximum amount of vacation that may be accumulated shall be 240 hours, c. Employees having more than ten (10) years but less than fifteen (15) years of employment (vacation accrual = 144 hours per year), the maximum amount of vacation that may be accumulated shall be 288 hours. Resolution 2016-120 Page 12 d. Employees having more than fifteen (15) years but less than twenty (20) years of employment (vacation accrual = 168 hours per year), the maximum amount of vacation that may be accumulated shall be 336 hours. e. Employees having over twenty (20) years of employment (vacation accrual — 192 hours per year). The maximum amount of vacation that may be accumulated shall We 384 hours. If the employee, because of business necessity, is not able to utilize excess accrued vacation hours, upon written request to, and approval of the Department Head, an employee will be given an extension in order to take his/her vacation. In cases where the employee forfeits vacation leave time at the'request of the City, upon approval of the Chief Executive Officer or designated representative(s), said employee shall be compensated for forfeited vacation leave time at the employee's current rate of pay. It is the employee's responsibility to schedule vacation time well in advance to avoid forfeiting his/her vacation or to avoid any conflicts. Employees will be entitled to utilize accrued vacation leave after completion of (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. The times during which an employee may take his/her vacation leave shall be determined by the appointing authority with due regard for the wishes of the employee and for the needs of the service. Employees will be notified on a quarterly basis of their current and potential maximum vacation hours accrual for the calendar year to assist them in the reduction of excess accrued vacation hours. In the event a legal holiday falls during a vacation leave, such holiday shall no ie charged as vacation leave, and the vacation leave shall be extended or accredited accordingly. Employees who separate from the service of the City shall be eligible to receive compensation for all unused, accrued vacation leave. v Effective July 1, 2004 each employee shall receive a maximum of fifty (50) hours of ?dministrative leave with pay each fiscal year. The use of such leave shall be at the reasonable discretion of the employee Unused time at the end of each fiscal year, June 30, will be paid during the following month of July with said time being calculated at their then straight time hourly rate. Resolution 2016-1 21611, Page If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will n bed og odoodo servn the precedin• Wednesday •r Thursay. If any •f the hliays fall •n Sunday, the Monday following is the holiday in lieu thereof. I be o ELOatNnt� �lolida� Employees working a 4/10 plan will receive two (2) ten (10) hour days of floating leave, for a total of twenty (20) hours, IgMINUAw , At the beginning of each calendar year, the City will determine how many of the set holidays fall on a Friday and/or Saturday. An employee will be credited with an equivalent number of hours of holiday time ("holiday bank"). Each affected employee will also be credited with the above floating holidays. The actual date for the use of such leave shall be subject to the approval of the Chief Executive Officer. This holiday bank leave can be used in hourly increments and combined with other leave. Employees may accumulate up to a maximum of one hundred (100) hours of holiday bank time. If an employee, because of business necessity, is not able to utilize accrued holiday bank hours, upon written request to, and approval of the Chief Executive Officer, the employee will be paid for any excess hours over his/her maximum holiday bank hours accrual. Each January 1, such excess hours will be removed from the employee's holiday bank hours accrual, calculated at their then straight time hourly rate and placed in a holiday hours bank to be paid not later than June 30 of the same year. If an employee separates employment from the City, and has used holiday bank time prior to the occurrence of the actual holiday, he/she will have his/her vacation bank, administrative leave and/or final paycheck reduced to reflect the excess holiday bank time used. if an employee separates employment from the City, and has not used any eligible accrued holiday bank time, he/she will be paid for such eligible holiday bank time at his/her straight time rate. Deferred gomm-sation Effective April 6, 2016, the City will contribute $100.00 per month to each employee into a City sponsored 457 plan on a pre-tax basis. mum ITEM NO. & TO- Honorable Mayor and City Council members FROM: Daniel Wall, P.E., Director of Public Works / City Ehgjuee�(/ DATE: April 6, 2016 SUBJECT: COOPERATIVE COST SHARING AGREEMENT FOR THE DESIGN AND CONSTRUCTION OF A CNG STATION AND AGREEMENT FOR THE COORDINATION AND DESIGN OF THE SUMMARY This will approve two agreements for the design and construction of a public CNG fueling station at the northwest comer of Ramona Boulevard and Badillo Street: • A cooperative cost sharing agreement with the County of Los Angeles for design and construction; and, • A professional services agreement for project coordination, and design. FISCAL IMPACT There will no impact to the General Fund. The City was awarded $400,000 through the MSRC Loc Government Match Program. Uri to �-.400,000 will be -,irovided Nii Los Angeles Countit and $400.000 will col from the City's restricted funds such as AB2766, Prop A and Prop C. I In addition to providing fuel to City and County Vehicles, this station will sell fuel to the public. Public sales of fuel will offset continuing operations and maintenance costs and provide for a capital replacement fund for the CNG fueling station. RECOMMENDATION It is recommended that the City Council: • Approve the cooperative cost sharing agreement with Los Angeles County and authorize the Chief Executive Officer to execute the same; and, • Approve the professional services agreement with Evans Brooks Associates (EBA) for project coordination and design and authorize the Mayor to execute the same. BACKGROUND This project initially began in early 2014, when the City applied for and received grant funding through the MSRC Local Government Match Program for this CNG Station. The City also unsuccessfully applied for additional funding for the station through the MTA's Call for Projects program. EBA, upon learning of the City's funding shortfall, approached Los Angeles County about sharing in the cost of constructing this station. Through meetings and negotiations facilitated by EBA, the cooperative cost sharing agreement being considered was developed by City and County staff. On October 15, 2014, the City Council approved a previous version of the cooperative agreement with Los Angeles County, however the County did not sign that agreement. The agreement currently before the City Council was rewritten by the County to include entry rights to County property during construction and acknowledge of the City being the lead agency under CEQA. These changes to the cooperative agreement resulted from discussions between City and County staff. The agreement calls for Los Angeles County and Baldwin Park to share the cost of construction on a dollar per dollar basis for any amount in excess of the $400,000 MSRC grant, up to a total construction cost of $1,200,000. In exchange, the station will include a slow fill compressor and line into the County Public Works CNG STATION Page, 2 Yard for the overnight fueling of County vehicles. The slow fill line into the County's maintenance yard will be separately metered, to properly charge the County for CNG being used in its vehicles. 0 . 1111111111lllillill'i '!ill illillillil 11111111111111 ilipilllq�i 11 1 01111711 ITSITIMMITTIT16"WIT, "ISMIT06"s EBA's on-going role in this project will be in delivering a project ready for construction bid that will meet the requirements of the County, the City and the MSRC, as well as coordination of all parties during the construction and permitting phases of this project I I KM. a H 9 U11 I 5111,70 =4 1111 044111� ALTERNATIVE The City could forgo the construction of a CNG station at this location and surrender the MSRC grant and the cost sharing with Los Angeles County, and either look for an alternate location and seek other sources of funding or not construct a CNG station at all. ATTACHMENTS A. Cooperative Agreement with the County of Los Angeles B. Professional Services Agreement with Evans Brooks Associat] AGREEMENT TRIS AGREEMENT, is made and entered into by and between the CITY OF BALDWIN PARK, a municipal corporation irT the County of Los Angeles (hereinafter referred to as CITY), and the COUNTY OF LOS ANGELES, a political subdivision of the State of California (hereinafter referred to as COUNTY): WITNESSETH WHEREAS, the CITY owns fee title to property at the northwest corner of Ramona Boulevard and Badillo Street in the City of Baldwin Park, State of California and as more particularly shown on Exhibit A, attached hereto, and made a part hereof, hereafter referred to as PREMISES; and WHEREAS, CITY proposes to design and construct a new 8.1ternative compressed natural gas (CNG) fueling station along with ten parking stalls, and other site improvements on the PREMISES and design and construct a 'separate CNG fuel line and a meter, hereinafter referred to as COUNTY FUEL LINE to provide service to a COUNTY road maintenance yard located at 14747 East Ramona Boulevard in the City of Baldwin Park, hereinafter referred to as COUNTY PROPERTY (which work is hereinafter, referred to as PROJECT); and WHEREAS, CITY proposes to perform ongoing maintenance for PROJECT at CITY'S expense; and 'ITMEREAS, CITY is willing to perform or cause to be performed the PRELIMINARY ENGINEERING AND FINAL DESIGN, solicitation of construction bids and award of construction contract, and CONTRACT ADMINISTRATION for PROJECT; and WHEREAOST OF PROJECT, as defined herein, includes the costs of PRELIMINARY ENGINEERING AND FINAL DESIGN, COST OF CONSTRUCTION CONTRACT, and CONSTRUCTION ADMINISTRATION as more fully set forth herein; and WHEREAS, COST OF PROJECT is currently estimated to be One Million Four Hundred Thousand and 00/100 Dollars ($1,400,000.00); and 1111YA1611111111•111 WHEREAS, CITY is willing to finance the remaining COST OF PROJECT in excess of COUNTY contribution to complete PROJECT; and WHEREAS, CITY has applied for and received grant funds from the Mobil Source Air Pollution Reduction Review Committee (MSRC) in the amount o Four Hundred Thousand and 00/100 Dollars ($400,000.00) to be used to finance portion of COST OF PROJECT; and WHEREAS, COST OF PROJECT 'currently estimated to be One Million Four Hundred Thousand and 00/100 Dollars ($1,400,000.00) will be financed by Six Hundred Thousand and 00/100 Dollars ($600,000.00) in CITY funds, Four Hundred Thousand and 00/100 Dollars ($400,000.00) in MSRC grant funds, and a COUNTY fixed contribution to CITY in the amount of Four Hundred Thousand and 00/100 Dollars ($400,000.00); and WHEREAS, CITY Is Willing to administer PROJECT under the Clean Transportation Funding Program in accordance with the MSRC; and WHEREAS, upon completion of PROJECT, CITY is willing to operate and maintain the PROJECT built on the PREMISES and COUNTY PROPERTY at CITY cost; and WHEREAS, such a proposal is authorze•anr provi ed or •y ections 6500 and 23004, et seq. of the Government Code. NOW, THEREFORE, in consideration of the mutual benefits to be derived by CITY and COUNTY and of the promises herein contained, it is hereby agreed as follows: a. PRELIMINARY ENGINEERING AND FINAL DESIGN as re erre to n t is AGREEMENT shall consist of environmental findings and approvals/permits; design survey; soils report; traffic index , and geotechnical investigation; preparation of plans, specifications, and cost -estimates; right-of-way engineering; utility engineering; and all other necessary work prior to advertising of PROJECT for construction bids. b. COST OF CONSTRUCTION CONTRACT as referred to in this AGREEMENT shall consist of the total of payments to the construction contractor(s) for PROJECT and the total of all payments to utility companies or contractor(s) for the relocation of facilities necessary for the construction of PROJECT, and the cost of any additional unforeseen work that is necessary for the construction of PROJECT. 5MMM c, CONSTRUCTION ADMINISTRATION as referred to in this AGREEMENT shall consist of construction contract administration, construction inspection, materials testing, construction survey, traffic detour, signing and striping, construction engineering, utility relocation and coordination matters, changes and modifications of plans and specifications for PROJECT necessitated by unforeseen or unforeseeable field conditions encountered during construction of PROJECT, construction contingencies, and all other necessary work after advertising of PROJECT for construction bids to cause PROJECT to be constructed in accordance with said plans and specifications approved by CITY and COUNTY. d� COST OF PROJECT as referred to in this AGREEMENT shall consist of the COST OF CONSTRUCTION CONTRACT and costs of PRELIMINARY ENGINEERING AND FINAL DESIGN, CONSTRUCTION ADMINISTRATION, right-of-way acquisition and clearance matters, and all other work necessary to complete PROJECT in accordance with the approved plans and specifications and shall include currently effective percentages added to total salaries, wages, and equipment costs to cover overhead, administration, and depreciation in connection with any or all of the aforementioned items. e. Completion of PROJECT as referred to in this AGREEMENT shall be defined as the date of field acceptance of construction of PROJECT by CITY and an electronic notification to COUNTY'S Assistant Deputy Director of Fleet Management Division, Mr. Keith Lehto, kldh that the improvements are completed and operational. 9.. To comply with the- requirements set forth in the California Environmenta Quality Act (CEQA) and the State CEQA Guidelines prior to implementing PROJECT and that CITY shall be the lead agency with respect to any and all CEQA'compliance related to the PROJECT. In addition to its other indemnification obligations as specified in this AGREEMENT, CITY hereby agrees to indemnify, defend, and hold harmless COUNTY and their elected and appointed officers, employees, and agents from and against any and all claims and/or actions related to the PROJECT that may be asserted by any third party or public agency alleging violations of CEQA or CEQA Guidelines or the National Environmental Policy Act. b. To perform or cause to be performed the PRELIMINARY ENGINEERING AND FINAL DESIGN for PROJECT. c. To finance the COST OF PROJECT, currently estimated to be One Million Four Hundred Thousand and 00/100 Dollars ($1,400,000.00), less COUNTY'S fixed contribution in the amount of Four Hundred Thousand and 00/100 Dollars ($400,000.00) and reimbursement from IVISRC grant funds. d. To design and construct the PROJECT, including the portion on COUNTY PROPERTY in accordance with the current standard plan's and specifications for Public Works construction. e. To obtain COUNTY'S approval of plans and specifications for the portion of PROJECT on COUNTY PROPERTY prior to advertising for construction bids and to obtain COUNTY'S prior written approval for any material revisions to the approved plans and specificatio" and for any additional work that CITY proposes to complete on COUNTY PROPERTY as part of _..O ECT. f. To act as COUNTY'S attorney-in-fact for the purpose of implementing the PROJECT within COUNTY PROPERTY and in all things necessary and proper to complete the PROJECT. g. CITY all require construction contract to name COUNTY as an insured for the PROJECT. h. CITY shall keep, inspect, and maintain the PREMISES and the PROJECT in a safe, clean, and orderly condition at all times and shall not permit trash and debris, including but not limited to rubbish, tin cans, bottles, and garbage to accumulate at any time, nor shall CITY commit, suffer, or permit any waste on the PREMISES or permit any acts to be done in violation of any laws or ordinances thereon. 81 if i . To be financially responsible for disposal and/or mitigation measure necessary, should any hazardous materials, chemicals, or contaminants be encountered during construction of PROJECT within PREMISES. To obtain the necessary permits from various agencies and comply with all applicable Federal, State, and local laws, rules, and ordinances in the performance of this AGREEMENT. k. To provide as -built plans to COUNTY upon completion of PROJECT a final inspection and acceptance by CITY that the improvements on t PREMISES and COUNTY PROPERTY have been constructed accordance with said plans and specifications approved by CITY a• COUNTY. 1. Upon completion of PROJECT to maintain in good condition and at CITY'S expense all improvements constructed as part of PROJECT on the PREMISES and COUNTY PROPERTY. 3) COUNTY AGREES: a. To review CITY'S plans and specifications for the portion of PROJECT on COUNTY PROPERTY and total project cost estimate for PROJECT prior to solicitation for construction bids. b. To contribute a fixed sum of COUNTY funds to CITY in the amount of Four Hundred Thousand and 00/100 Dollars ($400,000.00) toward the COST OF PROJECT. c. To deposit with the CITY, following execution of this AGREEMENT and upon demand by CITY but in no event earlier than thirty (30) calendar days prior to advertisement of PROJECT for construction bids, COUNTY funds in the amount of Four Hundred Thousand and 00/100 Dollars ($400,000.00) as COUNTY'S fixed contribution toward the COST OF PROJECT. Said demand will consist of a billing invoice prepared by CITY and delivered to COUNTY. d. To permit CITY access to COUNTY PROPERTY that is necessary for the construction of PROJECT at no cost to the CITY upon sixty (60) calendar days notice. This notice shall be given to COUNTY'S Assistant Deputy Director of Fleet Management Division, Mr. Keith Lt, klehto(@dr)w.lacountv,aov. e. To be financially responsible for disposal and/or mitigation measures, if necessary, should any hazardous materials, chemicals, or contaminants be encountered during construction of PROJECT within COUNTY'S PROPERTY, except to the extent caused by the CITY. 4) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS: 2. CITY shall be responsible for any and all costs necessary to complete PROJECT in excess of COUNTY'S fixed contribution. b. This AGREEMENT may be terminated, amended, or modified only by mutual written consent of CITY and COUNTY. Amendments and modifications of a nonmaterial nature may be made by the mutual written consent of the parties' Directors of Public Works/City Engineer or their delegates. c. Each •. shall have no financial obligation to the • party under this AGREEMENT, except as herein expressly provided. • Any correspondence, communication, • • concerning this AGREEMENT shall be directed to the following: CITY: Mr. Daniel all Director of Public Works/City Engineer City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706-4297 COUNTY: Ms. Gail Farber Director of Public Works County of Los Angeles Department of Public Works P.O. Box 1460 Alhambra, CA 91802-1460 e. Other than as provided below, neither COUNTY nor any officer o employee of COUNTY shall be responsible for any damage or liabilit occurring by reason of any acts or omissions on the part of CITY under o in connection with any work, authority, or Jurisdiction delegated to o determined to be the responsibility of CITY under this AGREEMENT. it 1 also understood and agreed that, pursuant to Government Co'd 1 0 0 0 t 1 Section 895.4, CITY shall fully indemnify, defend, and hold COUN Id harmless from any liability imposed for injury (as defined b Government Code Section 810.8) occurring by reason of any acts o omissions on the part of CITY under or in connection with any wor authority, or jurisdiction delegated to or determined to be the responsibilit of CITY under this AGREEMENT. Neither COUNTY nor any officer or employee of COUNTY shall be responsible, directly or indirectly, for damage or liability arising from or attributable to the presence or alleged presence, transport, arrangement, or release of any hazardous materials, chemicals, or contaminants present at or stemming from the PROJECT within the PREMISES or arising from acts or omissions on the part of the CITY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of the CITY under this AGREEMENT, including liability under the Comprehensive Environmental, Response, Compensation and Liability Act of 1980 and under the California Health and Safety Code. It is understood and agreed pursuant to Government Code Section 895.4, CITY shall fully indemnify, defend, and hold COUNTY harmless from any such damage, liability or claim. In addition to being an agreement enforceable under the laws of the State of California, the fdregoing indemnity is intended by the parties to be an agreement pursuMt to 42 U.S.C. Section b6W(e), �66oh 107(e), of the amended Comprehensive Environmental, Response, Compensation and Liability Act of 1980, and California Health and Safety Code Section 25364. 9. Other than as �provided below, neither CITY nor any officer or enll�oyee Of CITY shall be responsible for any d4"e or liability omurrihg by reason of any acts or omissions on the part of COUNTY un,d&r or in cohnection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this AGREEMENT. it is also understood and agreed that pursuant to Government Code Section 895.4, COUNTY shall fully indemnify, defend, and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of any acts or omissions on the part of COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of COUNTY under this Ar REEMENT. i n. Neither CITY nor any officer or employee of CITY shall be responsible, directly or indirectly, for damage or liability arising from or attributable to the presence or alleged presence, transport, arrangement, or release of any hazardous materials, chemicals, or contaminants present at or stemming from the PROJECT that is within the COUNTY PROPERTY, except to the extent caused by the CITY, or arising from acts or omissions on the part of the COUNTY under or in connection with any work, authority, or jurisdiction delegated to or determined to be the responsibility of the COUNTY under this AGREEMENT, including liability under CERCLA and under the California Health and Safety Code. It is understood and agreed pursuant to Government Code Section 89 4, COUNTY shall fully indemnify, defend, and hold CITY harmless from any such damage, liability or claim. In addition to being an agreement enforceable under the laws of the State of California, the foregoing indemnity is intended by the parties to be an agreement pursuant to 42 U.S.C. Section 9607(e), Section 107(e) of the amended CERCLA, and California Health and Safety Code Section 25364. i. The provisions of this AGREEMENT shall supersede and control over any provisions inconsistent herewith in the Assumption of Liability Agreement 34426 between CITY and COUNTY, adopted by the Board of Supervisors on November 14, 1977, and currently in effect. Fl�� IN WITNESS WHEREOF, the parties hereto have used this AGREEMENT to be executed by their respective officers, duly authorized by the CITY OF BALDWIN PARK on , 2016, and by the COUNTY OF LOS ANGELES on 2016. LORI GLASGOW Executive Officer of the Board of Supervisors of the County of Los Angeles By Deputy APPROVED AS TO FORM: By Deputy il [12 'i1511111b — By Chair, Board of Supervisors CITY OF BALDWIN PARK By City Manager Date ATTEST: M I City Clerk APPROVED AS TO FORM: By City Attorney P:\pdpu b\C1ty\C1t1es-Un1ncAr9as\San Gabri elVal\S P MCNGStation\Agmtrev Page 8 of 8 This Agreement is entered into this 6th day of April, 2016 by and between the City of Baldwin Park ("CITY") and B rigs Brooks Associates ("SERVICE PROVIDER"). RECITALS A. CITY has determined that it requires the following professional services from a SERVICE PROVIDER: CNG Station Proiect Coordination and Desi �r B. SERVICE PROVIDER represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. SERVICE PROVIDER further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions of this Agreement. NOW THEREFORE, in consideration of mutual covenants and conditions herein contained, CITY and SERVICE PROVIDER agree as follows: 1. DEFINITIONS A. "Scope of Services": Such professional services as are set forth in Exhibit A attached hereto and incorporated herein by this reference. B. "Approved Fee Schedule Such compensation rates as are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. C. "CommencementDate": April 7 2016 D. 66Expzration ate". AILril.7. ,01 2. SERVICE PROVIDER'S SERVICES A. cppc of Ser i� ces. Subject to the terms and conditions set forth in this Agreement, SERVICE PROVIDER shall perform the services identified in the Scope o Services. CITY shall have the right to request, in writing, changes in the scope of work or the services to be performed. y changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement. B. Time for Perfornna p . SERVICE PROVIDER shall commence the services on the Commencement Date and shall perform all services in conformance with the project timeline set forth in Exhibit C attached ereto and incorporated herein by this reference. C. Standard of Perf6imance. SERVICE PROVIDER shall perform all work to the highest professional standards and in a manner reasonably satisfactory to CITY. SERVICE PROVIDERshall comply with all applicable federal, state and local laws, ordinances, codes and regulations. 3. REPRESENTATIVES 0 it •, - ► � r r, - A. SERVICE PROVIDER represents that it has, or will secure at its own expense, all personnel reqt6red to perform the services reclr.rir d under this ,Agreement. All such services will e performed by SERVICE I It WDER or reader its supervision, and all personnel engaged in the work shall possess the qualifications, perinits and licenses required by applicable law to perform such services. B. SERVICE V E shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established y CITY. Agreement,C. In the event that CITY, in its sole discretion, at anytime during the term of this desires' performservicesr person jumWdi at6lybpon receivjug ubftce ftoth CITY of the desire of CITY for the removal of such person or • D. SERVICE VI E shall be responsible for payment of all employees' and subSE VICE VI E s' wages and benefits and shall comply with all requirements pertaining to employer's liability,workers' compensation, unemployment insurance, and Social Security. E. and License . SERVICE PROVIDER shall obtain and maintain durin the Agreement term all necessary licenses, permits and certificates required by law for t provision of services under this Agreement, including a City of Baldwin Park business license. I a Except as otherwise authorized by CITY in writing, SERVICE PROVIDER shall, at its sole cost and expense, famish all facilities and equipment which may be required for famishing services pursuant to this Agreement. 6. TERM OF AGREEMENT This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 18 herein. 7. COMPENSATION A. CITY agrees to compensate SERVICE PROVIDER for the services provided under this Agreement, and SERVICE PROVIDER agrees to accept in fall satisfaction for such services, a sum not to exceed __1hLrty!iqKet_ h _n 11qqs Lanct t ree hundred Lwenly dollars ($37,320). payable as earned during the Project in accordance with Exhibit B. The compensation payable hereunder includes all professional services. Payments shall be made in accordance with Section 8 herein. CITY shall not withhold applicable federal or state payroll or any other required taxes, or other authorized deductions from each payment made to SERVICE PROVIDER. No claims for compensation in excess of the not -to -exceed amount for the Project as shown in Exhibit B will be allowed unless such additional compensation is authorized by CITY in writing. All requests for compensation in excess of the not -to -exceed amount must be submitted to and approved by the City Representative. B. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement. No claims for additional services performed by SERVICE PROVIDER which are beyond the scope set forth in Exhibit A will be allowed unless such additional work is authorized by CITY in writing prior to the performance of such services. Additional services, if any are authorized, shall be compensated on a time and materials basis using SERVICE PROVIDER's Approved Fee Schedule (Exhibit B). Fees for such additional services shall be paid within thirty (30) days of the date SERVICE PROVIDER issues an invoice to CITY for such services. SERVICE PROVIDER shall submit to CITY an invoice' on a monthly basis, for th services performed pursuant to this Agreement. Each invoice shall itemize the services rendere during the billing period and the amount due. Such itemizations shall include the days worke number of hours worked, and authorized reimbursable expenses incurred with appropriate bac c- c up documentation and receipts evidencing the authorized expenses, if any, for each day in tj period and shall separately describe any additional services authorized by CITY. Any invoic claiming compensation for additional services shall include appropriate documentation CITY's prior authorization. Within ten (10) business days of receipt of each invoice, CITY sh& notify SERVICE PROVIDER in writing of any disputed amounts included on the invoic N Within thirty , (0) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice up to the maximum amount set forth in Section 7. 9. OWNERSHIP OF WORK PRODUCT All reports, documents or other written material ("written products") developed by SERVICE PROVIDER in the performance oft this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. SERVICE PROVIDERay take and retain such copies of the written products as desired, but no such written products shall be the subject of a copyright application by SERVICE PROVIDER. 10. TRAVEL REIMBURSEMENT Travel required by SERVICE PROVIDER or any subSE VICE PROVIDER or subcontractor pursuant to this Agreement shall not be a: reimbursable expense. 11. INDEPENDENT CONTRACTOR SERVICE PROVIDER will act hereunder as an independent contractor.- This Agreement shall not and is not intended to constitute SERVICE PROVIDER as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or association between CITY and SERVICE PROVIDER. 12. CONFIDENTIALITY All data, documents, discussion, or other information developed or received by SERVICE V E or provided for performance of this Agreement are deemed confidential and shall not be disclosed by SERVICE V E without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required or necessary to provide the services under this Agreement. All CITY data shall be returned to CITY upon the termination of this Agreement. SERVICE V E 's covenant under this Section shall survive the termination of this Agreement. 13. CONFLICTS OF INTEREST SERVICE PROVIDER hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, whichwould conflict in any manner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with SERVICE VI E in connection with this project. SERVICE PROVIDER hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute. E VICE PROVIDER agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that SERVICE PROVIDER executes in connection with the performance of this Agreement. rd A. To the full extent permitted by law, SERVICE PROVIDER shall indemnify, hol harmless and defend CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns from and against any and all claims, demands, causes of action, liability, losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent Or otherwise wrongful acts, errors or omissions of SERVICE PROVIDER or any of . its officers, employees, �crvants, a9qJ*j subcontractors, volunt6ers or any Otha person or entityJAVOWed by, for, with or qij� boalf of SERVICE 1"VU" iu� the portbiniatice of (his Agrcem6ift� Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. The parties understand and agree that the duty of SERVICE PROVIDER to indemnify and hold han-nless includes the duty to defend as set forth in Section 2778 of the California Civil Code. B. SERVICE PROVIDER's obligations under this or any Other provision of this 11 not be lbbited by the provisions of any workers compensation act or similar act. OVIDER q?Vessly waives its statiftry immunity under such statutes or laws as to' CITY, its officers, agents, employees and volunteers. oblig�� f6f fhe benefit of-U]TI—y—,S-EKT-fCF=V chibl6yees W& volunteM ftOm inj(�On6; hold li�irmless and de!�W CITY, its officers, agentsI and against any and all claims and losses, costs or expenses for any damw due to death or injury to my person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of SERVICE PROVIDER or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of SERVICE PROVIDER in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. D. CITY does not, and shall not, waive any rights that it may possess against SERVICE PROVIDER because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. SERVICE PROVIDER agrees that SERVICE PROVIDER's covenant under this Section shall survive the termination of this Agreement. 9 SERVICE PROVIDER's employees. SERVICE PROVIDER further agrees to indemnify and hold CITY harmless from any failure of SERVICE PROVIDER to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to SERVICE PROVIDER { due to CITY fromSERVICE PROVIDER as a result of SERVICE PROVIDER's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section. 15. INSURANCE A. SERVICE PROVIDER shall at all times during the term of this Agreement carry; maintain, and keep in fall force and effect, insurance as follows: 1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1;000,000) for each occurrence and in the aggregate for any personal injury, death, loss or damage. 2. Automobile Liability Insurance for any owned, non-owDed or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3.Worker's Compensation insurance as required by the State of California. 4. Professional Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence. B. SERVICE PROVIDER shall require each of its sub -SERVICE PROVIDERs or stab -contractors to maintain insurance coverage that meets all of the requirements of this Agreement. C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VI1 in the latest edition of Best's Insurance Guide. D. SERVICE PROVIDER agrees that if it does not keep the insurance required in this Agreement in full force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at SERVICE PROVIDER'S expense, the premium thereon. E. Prior to commencement of work under this Agreement, SERVICE PROVIDER shall file with C's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement. F. SERVICE PROVIDER shall provide proof that policies of insurance expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior tot e expiration of the coverages. M G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY, SERVICE PROVIDER agrees to require its insurer to inodi `y the cerl.ificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. H. The insurance provided by SERVICE PROVIDER shall be primary to any other coverage available to CITY y insurance or self-insurance maiiitained by CITY, its officers, eiiiplo `eos, agents or volunteers, shall be in excess of SERVICEPROVII ET's insurance an shall not contribute with it. I. All insurance coverage provided pursuant to this Agreement shall not prohibit SERVICE: PROVIDER, and SERVICE P VID171,R's employees, agents, subcontractors, or vola Leers from waiving the right of'subrogation, prior to a loss. SERVCCE PROVIDER hereby waives all rights of subrogation against CITY. J. Any deductibles or self-insured retentions must be approved by CITY. At the option of CITY, SERVICE PROVIDER shall either reduce or eliminate the deductibles or self- ,hISUfred retentions with respect to CITY, or SERVICE PROVIDER shall procure bond' guaranteeing payment of losses and expenses. K. If SERVICE PROVIDER is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds. L. Procurement of insurance by SERVICE PROVIDER shall not be construed as a- Iiirnitation of SERVICE PROVIDER's liability or as full performance of SERVICE PR VIDE 's dirties to indeini-tily, hold harmless and defend under Section 14 of this Agreement. 16. MUTUAL COOPERATION A. CITY shall provide SERVICEPROVIDER with all pertinent data, documents and other requested information as is reasonably available for the proper performance of SERVICE PROVIDER's services. B. In the event any claire or action is brought against CITY relating to SERVICE P V E 's perfortnance in connection with this Agreement SERVICE PROVIDER shall' render any reasonable assistance that CITY may require. SERVICE PROVIDER shall maintain full and accurate records with respect Agreementcovered under this period of charge, upon reasonable notice, during normal business hours to such records, and the night to h examine and it the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities. M SERVICE PROVIDER shall not be liable for any failure to perform if SERVICE PROVIDER presents acceptable evidence, in CITY's sole judgment, that such failure was due to causes beyond the control, and without the fault or negligence of SERVICE PROVIDER. 20. NOTICES Any notices, bills, invoices, or reports required by this Agreement shall be dedmed T1 1 courier service d4iffig received on: (a) the day of delivery if delivered by hand or ove i& SERVICE PROVIDER's and CITY's regular business hours; or (b) on the third business day followitig doosit in the United SWIcs in�!, postage prepaid, to the addresses heretofore below, or to slich other aAdiesses as the patios may, from time to time, designate in writing. WWH�� Tafbya & Garcia' P 3 16 West 2 n1 Str�&et K Attn: Hal Telephone: 0XnMMJ-- email: i—L---P— Suite 1000 Los Angeles, CA 90012 Telephone: (213) 617-0600 21. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY In the performance of this Agreement, SERVICE PROVIDER shall not discriminate against any employee, subcontractor, or applicant foremployment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation or other basis prohibited by law. SERVICE PROVIDER will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, witho t regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 22. PROHIBITION AGAINST ASSIGNMENT SERVICE PROVIDER shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without ITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than SERVICE PROVIDER. 23. ATTORNEY'S FEES In the event that CITY or SERVICE PROVIDER commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall e entitled to recover its costs of suit, including reasonable attorney's fees. 24. ENTIRE AGREEMENT All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any Material discrepancy between the express provisions of this Agreement d provisions of any document incorporated by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between CITY and SERVICE PROVIDER . with respect to the suLliect matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this. ,Agreement will be effective only if it is in writing and executed by CITY and SERVICE PROVIDER. 25. GOVERNING LAW; JURISDICTION This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event of litigation between the parties, venue in State trial courts shall lie exclusively in Los Angeles County, In the event of litigation in a United States District Court, exclusive venue shall lie in the Central District of California. 26. SEVERABILITY Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid der applicable law. If any provision of this Agreement is determined by Z a court of competent jurisdiction o be invalid, void unenforceable, teremaining provisions shall nevertheless continue in full force and effect. The captions Lised in this Agreenacni are solely ti;)r reference and the Convenience of the parties. The captions etre not a part of the Agreement, ent, in no way bind, limit, or describe the scope or intent of arty provision, and :Tall have no effcot Lipon the construction or itner retation of any provision herein. This Agreement ay be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. IM AGREEMENT,TO EFFECTUATE THIS the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. WHEREOF,IN WITNESS the parties have executed this Agreement as of the date first written above. CITY OF BALDWIN PARKSERVICE PROVIDER: Manual Lozano y: Mayor name and title ATTEST: By: name and title W � EXHIEBIT A SCOPE OF SERVICES TASKd—REVIEW DRAFT DESIGN SPECIFICATIONS AND COST ESTIMATES EBA staff will review all draft design to ensure all necessary drawings, dimensions, ergonomic and environmental factors are correct and /n line with both current City Public Works regulations and the initial project's scope of work. EBA will review maintenance, aesthetic, and most importantly, safety ofthe design. EBA will also review cost estimates, Once the draft design specification has been reviewed bvour staff, EBA will revise the design based on cost estimates. This process typically z requires 15-2Odays. TASK 8�APPROVAL OFFINAL DESIGN SPECIFICATION Upon completion of all revisions, ERA will submit the completed design specification to the City for further review and comment. Based on any City comments and concerns, EBA staff will modify design to ensure all City concerns are addressed. EBA will work maintain dose contact with the City throughout this phase, until the City approves the final design specification. TASK 9—SUBMITTAL OFREQUIRED PERMIT APPROVALS EBA staff will assist the City in submitting all required permit approvals, per ail applicable local, state and Federal government regulations, EBA will work with government agencies tc, obtain @11 required documents and coordinate with the City to submit any required approvals. TASK 10 —~�"v// REQUIRED DOCUMENTATION, CONSTRUCTION AGREEMEPJTS EBA will act on the City's behalf in all communications with M5fiC. EBA' will submit all remaining M5RC docurnents and construction agreements � to the M5RC project Manager in charge Of tills project. EBA wiN work Wlt� MSRC to coordinate any additional documents needed by the City, through to final closeout, - ~ � EXHIBIT A TASK /7— COORDINATION OF CONSTRUCTION WORK BYEITHER CONTRACTOR ORCOUNTY � ^ EBA staff will act as coordinators for all construction work by both , contractor and the County of Los Angeles. ERA will maintain dose contact with both contractor and the County to ensure construction is completed efficiently, effectively and on time. Should any issues arise, EBAwill notify the City and provide alternatives. TASK /2—SUBMISSION {]FCOMPLETION LETTERS TO MJRC AND COUNTY E8A staff will submit final project acceptance and completion letters to K4SRCand the County ofLos Angeles, per respective agency guidelines. TASK 73 - SUBMITTAL OFFINAL REIMBURSEMENT AND CLOSEOUT REPORT T]M9RC ° EBAstaff will submit filnal reimbursement and acloseout report toVISRC, per &[LMDrequirements and specifications. 9 Submittal of required permit _ approvals 10 Submittal of MSRC required documentation, construction ment arse a _, - —.e 11 Coordination of construction work by either contractor or Coun 12 Submittal of final project acceptance and completion letters to MSRC and County 13 Submittal of final EXHIBIT B EBA Total Cost (Tasks 6-13) Clean Fuel Connection Cost* TOTAL W EV, I 'U'T ON'," " M A WNSM, M, TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Servo DATE: April 6, 2016 /4 SUBJECT APPROVAL TO PARTICIPATE IN THE 2016 SUMMER LUNCH PROGRAM SUMMARY This report requests City Council to approve the application to the State of California's Department of Education toparticipate in the 2016 Summer Lunch Program. FISCAL IMPACT The administrative and operational cost for the Summer Lunch Program is $200,000. The General Fund has match of $50,000 for FY 16/17, which will be included in the budget. The cost of this program is reimbursells by the State of California's Department of Education with the exception of the City's contribution. RECOMMENDATION Staff recommends that the City Council: 1) Authorize staff to submit an application to the State of California, Department of Education to participate in the 2016 Summer Lunch Program; and 2) Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the agreement with the Baldwin Park Unified School District. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to forrii. BACKGROUND Every year, the Summer Lunch Program provides lunches to children of the community with nutritious meals each weekday throughout the summer. Last year, approximately 34,000 lunches were served. The lunch meal requires four (4) of the following nutritional components: one (1) serving of milk, one (1) serving of grains/bread, one (1) serving of meat or meat alternate, two (2) or more servings of vegetables and/or fruits. Lunch is served at nine (9) elementary schools, and three (3) parks locations for a total of twelve (12) sites throughout the City. The program is funded by the California Department of Education through a grant from the United States Department of Agriculture (USDA). Since the program operates in two (2) fiscal years, the proposed funding includes five (5) weeks in july/August of 2016 and three (3) weeks in june of 2017. Thus, the Department is recommending the program to offer the lunch program for eight (8) weeks, Monday through Friday. As in previous years, the City will serve lunch throughout the summer. Staff has also submitted an application to the Baldwin Park School Unified District (BPUSD) for approval to serve lunch at nine (9) of the following school sites and three (3) park locations; School Sites Park Sites: Santa Fe Elementary School Morgan Park Pleasant View Elementary School Hilda L. Solis Park Bursch Elementary School Barnes Park Vineland Elementary School Tracy Elementary School Geddes Elementary School Walnut Elementary School Kenmore Elementary School Foster Elementary School The program will commence Monday, June 13 and conclude on Friday, August 4, 2016. Meals will be provided free of charge at various times and locations throughout the City to all children under 18 years of age. Schedules are adjusted at sites offering summer school to accommodate children attending summer school. Under the program guidelines, the City can contract with a local school district to provide meals without gomLN, through a formal bid process. Therefore, Baldwin Park Unified School District (BPUSD) is seeking a one (1) year agreement to provide the service at a cost of $3. 10 per meal for FY 16/17. ALTERNATIVES -A ATTACHMENT 1) Baldwin Park Unified School District Agreemel W&611r# NUTRITION SERVICES DIVISION SUMMER FOOD SERVICE PROGRAM AGREEMENT This agreement is entered into on DAY: 6 MONTH: APRIL YEAR: 2016 by and between IT, ff kq 1111MI FOOD SERVICE VENDOR NAME:AL® IN PARK UNIFIED SCHOOL DISTRICT -, herein after referred to as the Vendor Whereas, it is not within the capability of the Agency to prepare specified meals under the Summer Food Service Program (SFSP); and e At -1 -e to vre-,pare and d liver soecified mealLtMM Agency's facility(ies); and Whereas, the Vendor is willing to provide such services to the Agency on a cost reimbursement basil THE VENDOR AGREES TO: 1 Prepare unitized meals for E delivety* Elpickup* [:]inclusive or [:]exclusive** of milk or juice each day, in accordance with the number of meals requested and at the cost(s) per meal listed below at the following location: (Attach additional sheet of paper if necessary.) NAME OF LOCATION BALDWIN PARK HIGH SCHOOL AND SIERRA VISTA HIGH SCHOOL ADDRESS/CITYISTATE/ZIP 3900 N. PUENTE AVE. AND 3600 FRAZIER ST., BALbw1N PARK, CA 91706 BREAKFAST $ 7TW. SUPPLEMENT/SNACK $ EACH TBA LUNCH $3.10 EACH SUPPER $ EACH 2. Provide the Agency, for approval, a proposed cycle menu for the operational periodi at least 30 day(s) prior to the beginning of the period to which the menu applies. Any changes to the menu made after Agency approval must be agreed upon by the Agency, approved by the California Department of Education (CDE) and documented on the menu records. **CW,eck whether the vendor is to "include" or exclude" milk and juice with the meal. CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (REV. 3/10) =1 5, Maintain such cost records as invoices, receipts and/or other documentation that exhibit the purchase or otherwise availability to the Vendor, of the meal components and quantities itemized in the meal preparation records. 6.Maintain, on a daily basis, an accurate count of the number of meals, by meal type, prepared for and delivered/picked up by the Agency. Meal count documentation must include the number of meals requested by the Agency. 7. Allow the Agency to increase or decrease the number of meal orders, as needed, when the request is made Within the following scheduled delivery time: * 4 HOURS & Present to the Agency an invoice accompanied by reports no later than the 5 day of each month, which itemizes the previous month's delivery. The Vendor agrees to forfeit payment for meals which are not ready within one (1) hour of the agreed upon delivery time, are spoiled or unwholesome at the time of delivery, or do not otherwise meet the meal requirements contained in this agreement. In cases of nonperformance or noncompliance on the part of the Vendor, the Vendor shall pay the Agency for any excess costs the Agency incurs by obtaining meals from another source. 9, Provide the Agency with a copy of current health certifications for the food service facility in which it prepares meals for the SFSP. The Vendor shall ensure that all health and sanitation requirements of the California Uniform Retail Food Facilities Law, Chapter 4 of the California Health and Safety Code, are met at all times. 10, Operate in accordance with current SFSP regulations. Comply with all other USDA regulations regarding food service vendors including those specified for commercial food service if applicable. 111Retain all required records for a period of three (3) years after the end of the fiscal year to which they pertain (or longer, if an audit is in progress). Upon request, make all accounts and records pertaining to the agreement available to a certified public accountant hired by the Agency, representatives of the CDE, USDA, and the Office of Inspector General for audits or administrative reviews at a reasonable time and place. 13. Be paid by the Agency for all meals delivered/picked up in accordance with the agreement. Neither the CDE nor the USDA will assume any liability for payment of differences between the number of meals prepared for delivery and/or pickup by the Vendor and the number of meals served by the Agency that are eligible for reimbursement. No Maus , 01.1 1 W -A I il I Il Im o sag III InnilgizWol womall I l ;• E50 I I or -1:20 12 11 Ill I b-1P1r*Iil I 3 ]m 0142FIA00- , -IM401- CALIFORNIA DEPARTMENT OF EDUCATION SUMMER FOOD SERVICE PROGRAM NUTRITION SERVICES DIVISION (REV. 3/10) SUMMER FOOD SERVICE PROGRAM AGREEMENT Page 3 THE AGENCY AGREES TO: 1. Request by telephonenolater than 3:30p1 an accurate number of meals to be delivered or picked up by the Agency each day. Notify the Vendor of necessary increases or decreases in the number of meals ordered within -4 hours of the scheduled delivery or pickup time. Errors in meat orders made by the Agency shall be the responsibility of the Agency. 2, Ensure that an Agency representative is available at each delivery or pickup site at the specified time on each specified day to receive, inspect, and sign for the requested number of meals. This individual will verify the temperature, quality, and quantity of each meal delivered or picked up. The Agency assures the Vendor that this individual will be trained and knowledgeable in the record keeping and meat requirements of the SFSP, and with local health and safety codes. I Provide personnel to serve meals, clean the serving and eating areas, and assemble transport carts and auxiliary items for pickup by the Vendor no later than: 30 minutes after the end of time at.each -site. 4. Notify the Vendor, within 5 days of receipt of the next month's proposed cycle menu, of changes, additions, or deletions. 5. Provide the Vendor with a copy of 7 CFR Part 225.16; the SFSP Meal Pattern, Schedule B; the USDA Food Buying Guide; and all other technical assistance materials pertaining to the food service requirements of the SFSP, The Agency will, within 24 hours of receipt from the NSD, advise the Vendor of any changes in the food service requirements. 6. Pay the Vendor by the I STH day of each month the full amount as presented on the monthly itemized invoice. Notify the Vendor within 48 hours of receipt of any discrepancy in the invoice. Pay the Vendor for all meals delivered/picked up in accordance with the agreement, Neither the California Department of Education nor USDA assume any liability for payment of the difference between the number of meals prepared, picked up by the Agency, delivered by the Vendor, and the number of meals served by the Agency that are eligible for reimbursement. T Order only those commodities that can be incorporated into its meals. The Agency shall be responsible for transferring all unused commodities at the close of the SFSP. The Agency is responsible for the fair market value of any commodity losses that may occur. '—Y%ego Owe ime Trame, OT ** Time of day or day of week CALIFORNIA DEPARTMENT OF EDUCATION NUTRITION SERVICES DIVISION SUMMER FOOD SERVICE PROGRAM AGREEMENT Page 4 TERMS OF THE AGREEMENT: This agreement will take effect commencing on JONE 13j 2016 and shall end on AUGUST5,2016 but no later tharl Seot6rrlbbt X i agreement maybe terminated by either party giving nbtico at least 30 days prior to the date of termination. t shall have the option to cancel this contract if the federal government withdraws funds to support the SFSP. It is further understood that in the event the contract is cancelled, the Agency shall be responsible for meals that have already been assembled, delivered/picked up in accordance with this agreement. SCHOOL FOOD AUTHORITY VENDING TO A SPONSOR: Enter the SMI planning option(s) you will use and submit a menu to the sponsor for NSD's approval if it is not the standard SFSP Meal Pattern: FBMP 'if the Agency agrees to the menu planning option, the school will train the Agency by', June 74 2472 AGEACT: Agrees to allow the school to use the SMI menu planning option noted above (submit menu for NSD's approval) Yes 0 No [] In witness thereof, iOrties hereto have executed this agreement as of the dates indicated below' AGENCY OFFICIAL (SIGNATURE) as Rr,N N. 11115NDOZA --iITLE SUPERINTENDENT TELEPHONE NUMBER 626-856-4201 DATE AGENCY OFFICIAL NAME (PRINT) MANUEL CARRILLO J. TITLE DIRECTOR OF RECREATION & COMMUNITY SERVICES —TELEPHONE NUMBER 626-813-5245, EXT. 314 DATE ITEM NO. 3 ® Honorable yor and City Council members FROM: Danielall, ., Director of Public Works/ City Eng&eer April 1 SUBJECT: CONSTRUCTION AND MAINTENANCE AGREEMENT FOR RAMONA BOULEVARD BETWEEN SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) AND THE CITY OF BALDWIN PARK COVERING THE HIGHWAY -RAIL AT GRADE CROSSING SUMMARY This will approve an agreement allowing the SCRRA to construct railroad crossing safety improvements at the Ramona -Downing intersection. FISCAL IMPACT This project will have no impact on the General Fund. The SCRRA is designing and constructing the safety improvements i this crossing at its cost.There will be no increase in the cost of . for _. improvements that it will be responsible for maintaining under this agreement. Approve the Construction aiten ce Agreement 't the SCRRA and authorize the Mayor'to execute the same. BACKGROUND variousThe SCRRA has secured funding to make safety improvements at , along _ San Bernardino Line including the crossing at Ramona Boulevard. The safety improvements will include new vehicle crossing gates, railroad warning lights, traffic signals, pedestrian crossing gates, crosswalks, curb ramps, i center medians.., City will be responsible for the maintenance of signals, i ramps, and center median. The City's cost for maintaining these items will be no different than its current cost of itwintenance in this intersection. These safety improvements y be all that is physically necessary forte creation of a quiet zone at this intersection. In order to establish a quiet zone the City will need to conduct a post construction study of the intersection. ALTERNATIVE The City could forgo having these improvements const cte y the SCRRA at its costs, and either seek other sources of funding or not have the safety improvements ade at all. ATTACHMENTS A. Construction and Maintenance Agreement with the SCRRjj for � a« 2\f}\ d\}+\ m w . * . <:+ ;{ #7. y.» <�f # f�° ?;l ■�»�»�■ » RE »«S� �<? :<■ « �j.2� si�Ga8�1 Ramona Boulevard At -Grade Crossing Agreement • I 63 This Construction and Maintenance Agreement ("AGREEMENT") is made ans entered into as of the - day of - 9 2016, by and between the SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY, a joint powers authority existing under the laws of the State of California (hereinafter referred to as "SCRRA"), to be addressed at One Gateway Plaza, 12th Floor, Los Angeles, CA 90012 and the CITY OF BALDWIN PARK, a general law city and municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as "CITY"), to be addressed at 14403 East Pacific Avenue, Baldwin Park, CA 91706-4297, CITY and SC RRA may be referred to singly as "PARTY" and SCRRA is a five -county joint powers authority, created pursuant to California Public Utilities Code • 130255 and • Government Code Section 6500 et seq., to build, maintain, administer, and operate the "METROLINK" commuter train system on railroad rights-of-way owned by the member agencies and through other shared use and joint operation agreements. The five -county member agencies are comprised of the following: Los Angeles County Metropolitan Transportation Authority ("MTA"), Ventura County Transportation Commission ("CTC"), Orange County Transportation Authority ("OCTA"), San Bernardino Associated 0 Ramona Boulevard At -Grade Crossing Agreement SC RRA Folder No.: 50000043 SC RRA Project No.: 860893 Governments ("SANBAG"), and Riverside County Transportation Commission ("RCTC" ). SCRRA controls, administers, operates, and maintains the railroad track, structures, signals, communication systems, and appurtenances on the rail line known as the San Gabriel Subdivision in the area traversed by Ramona Boulevard. SC RRA and the "Operating Railroads" [as used herein "Operating Railroads" means any passenger or freight -related railroad company(s) operating on SCRRA track(s), including the National Railroad Passenger Corporation (AMTRAK), the Union Pacific Railroad Company (UPRR), and the Burlington Northern and Santa Fe Railway Company (BNSF)] operate trains and rail equipment through this at -grade highway railroad crossing location on right-of-way owned by MTA, in accordance with the Shared Use Agreement dated December 20, 1990, and the Agreement between SCRRA, its Member Agencies, and the National Railroad Passenger Corporation (Amtrak) and known as the "Intercity Agreement". Presently, the CITY occupies the MTA right-of-way with an at -grade highway railroad crossing that carries vehicular traffic traversing on Ramona Boulevard, CPUC No. IOISG-18.98, DOT No. 747282J, across the tracks of SCRRA and SC RRA Mile Post 18.98 on its San Gabriel Subdivision in the City of Baldwin Park, County of Los Angeles. The SCRRA seeks to provide a system -wide sealed corridor for improving safety in this rail corridor. A Sealed Corridor approach is a cost-effective alternative to enhance rail safety through a comprehensive strategy to enhance the safety of trains, passengers, motorists, pedestrians, and neighboring land uses within and among Metrolink's railroad corridors. Typical safety measures include median barriers, four -quad gates, signal, signage and striping improvements, and fencing to systematically reduce the opportunity for accidents at grade crossings or elsewhere within the corridor. SCRRA determined that there is a need to provide safety enhancements at the Ramona Boulevard grade crossing and has studied the appropriate safety enhancements at this location. The SCRRA now desires to improve a portion of the at - grade highway -railroad crossing at Ramona Boulevard. SC RRA and the CITY are entering into this AGREEMENT to cover the construction of the PROJECT by SC RRA and maintenance of the PROJECT by the CITY, as described above, and .=,Iill mill'' III! I'll Imill IIII ill! OA Ramona Boulevard At -Grade Crossing Agreement SCRRA Folder No.: S0000043 SCRRA Project No.: 860893 AGREEMENT NOW, THEREFORE, it is mutually agreed by and between the parties hereto as follows: I a W-14 1111: The exhibits below are attached to and made a part of this AGREEMENT as if set forth in their entirety: Exhibit B- I Description of PROJECT Exhibit B-2 Railroad Location Print Exhibit B-3 PROJECT Plans Exhibit B-4 PROJECT Specifications Exhibit D- I PROJECT Scope of Work Exhibit E- I SCRRA Grade Crossing Guidelines Exhibit E-2 SCRRA For 37 Rules and Requirements for Construction on SCRRA Right -of -Way Exhibit E-3 SCRRA Form 6- Temporary Right -of -Entry Agreement and Exhibit F-1 Funding Schedule 3.1 SCRRA at the sole cost and expense of the SCRRA, has prepared, or caused to be prepared, the detailed Plans, Specifications, and Estimates (the "S E") for the changes, additions, or alterations to existing SCRRA track, signals, and communication facilities required in connection with the PROJECT which is more fully described in Exhibit ®1 — Description of PROJECT, Exhibit B-2 — Railroad Location Print, and Exhibit D-1 — PROJECT Scope of Work. a Ramona Boulevard At -Grade Crossing Agreement SC RRA Folder No.: S0000043 SC RRA Project No.: 860893 3.2 SCRRA at the sole cost and expense of the SCRRA, has prepared, or caused to be prepared, the PS&E for the design of the roadway, drainage, and appurtenances in connection with the PROJECT, which is more fully described in Exhibit B-1 — Description of PROJECT, Exhibit B-2 — Railroad Location Print, and Exhibit D-1 — PROJECT Scope of Work. SCRRA shall furnish and submit copies of the Plans and Specifications of the PROJECT, along with the supporting calculations, to CITY at the sixty (60%) and one hundred (100%) percent stages of design development, for the review and approval of CITY, insofar as the PROJECT affects the property, facilities, safety, or interests of CITY. 3.3 The detailed plans and specifications of the PROJECT are included in this AGREEMENT and are collectively are as Exhibit B-3 — PROJECT Plans and Exhibit B-4 — PROJECT Specifications. 4.1 The CITY at its sole cost and expense, shall comply and ensure that its employee(s), consultant(s), and contractor(s) comply, at all times when on the railroad right-of-way, with the rules and regulations, as contained in the current editions of the following documents, which are otherwise known as "REFERENCES", as incorporated inthis document as if they were set full in this paragraph, and incorporated in this AGREEMENT by reference. These documents are described and can be accessed through SC 's website www.iiietrolitiktrains.com, as the following: • SCRRA Form 3 7 -Rules and Requirements for Construction on SCARA Right -of- Way • General Safety Regulations for Third Party Construction and Utility Workers on SCARA Property 4.2 The CITY and all employee(s), consultant(s), and contractor(s) employed by the CITY shall ensure compliance to the terms and conditions of the AGREEMENT for any to be performed within railroad right-of-way. SC RRA requires all CITY employee(s), consultant(s) and contractor(s) working within the railroad right-of-way to attend the SCRRA Safety Training for Roadway Worker Protection ("RV0"), as a mandatory prerequisite to enter the railroad right- of-way and to comply with SCRRA safety rules and regulations while on railroad property. 0 Ramona Boulevard At -Grade Crossing Agreement SCRRA Folder No.: S0000043 SCRR-A Project No.: 860893 4.3 SCRRA representatives may make inspections and conduct tests to judge the effectiveness of the safety training, and compliance with SC RRA requirements, in accordance with SCRRA's Efficiency Testing Program, in compliance with 49 CFR 214 — Railroad Workplace Safety Regulations. The employee(s), consultant(s), and contractor(s) shall cooperate with SCRRA, Federal, and State representatives at all times. Disregard for, or failure to comply with, the requirements of 49 CFR 214 — Railroad Workplace Safety regulations, or SCRRA third -party safety requirements, may result in the removal of an offending individual(s) from the railroad Right -of -Way. Egregious or repeated disregard for any safety rule or requirement may result in the termination of the Right -of -Entry Agreement. ��MPK 90MMMMMMMN� 5.1 CITY shall maintain and repair the at -grade highway railroad crossing area within their respective CITY boundaries starting at two (2) feet outside of the rails of each track. When two or more tracks are involved, SCRRA shall maintain, at its expense, the area between the tracks where the distance between the center lines of tracks is fifteen (15) feet or less measured at the center line of the highway, no to the tracks. CITY shall maintain and repair, at CITY expense, any street improvements, including street lighting, sidewalks, curb and gutters, raised medians and traffic striping and signage within the CITY boundaries. This work shall be done pursuant to CPUC General Order 72-13. 5.2 CITY shall provide assistance at CITY expense in support of SCRRA testing of railroad/traffic signal pre-emption equipment and facilities in accordance with FRA Regulation Title 49 Part 234 Subpart D of the Code of Federal Regulations (49 CFR Part 234). Provide qualified personnel to assist with testing of those traffic signal interconnect features outside of the Railroad right-of-way. 5.3 CITY shall notify SCRRA five (5) working days in advance of any maintenance of a roadway, sidewalk or median islands, if that maintenance activity is to occur within the railroad 0 Ramona Boulevard At -Grade Crossing Agreement SC RRA Folder No.: S0000043 SC RRA Project No.: 860893 5.4 CITY shall control or remove at CITY expense weeds or vegetation located within the CITY crossing easement or within public street right of way on or about the crossing so that it does not become a fire hazard; obstruct visibility of railroad signs and signals along the right-of- way and at highway -rail crossings; obstruct visibility of trains or rail equipment; interfere with railroad employees performing normal trackside duties; prevent proper functioning of signal and communication lines orimpede railroad employees visually inspecting moving equipment. If CITY may not lawfully perform the control or removal work, CITY shall reimburse SC RRA for the cost of performing such control or removal. 5.5 CITY shall maintain and repair at CITY's expense any street improvement, inclu ing street lighting, sidewalks, curb and gutter, raised medians and traffic striping and signage within 5.6 If in the future, CITY elects to modify the existing crossing(s) by widening or replacement of crossing surface(s), then any SC RRA costs of modifications to crossing(s), including material and/or repair or rehabilitation of the railroad tracks shall be home by the CITY. 5.7 If in the future, CITY elects or is required by competent authority to raise or lower the grade of all or any portion of the track or tracks located on the crossing easement(s), CITY shall at its expense conform the street and highway in the crossing easement area(s) to conform with _i. 6.1 SCRRA shall maintain, repair and renew the at -grade highway railroad crossing area between lines two (2) feet outside of the rails of each track. When two or more tracks are involved, SC RRA shall maintain, at its expense, the area between the tracks where the distance between the center lines of tracks is fifteen (15) feet or less measured at the center line of the highway, normal to the tracks. This work shall be done pursuant to CPUC General Order 72-13, I Ramona Boulevard At -Grade Crossing Agreement SC RRA Folder No.: 50000043 SC RRA Project No.: 860893 6.2 SCRRA shall maintain, repair, and renew the railroad warning devices including vehicular and pedestrian warning devices, vehicle intrusion detection devices, emergency exit swing gates, detectible warning tactile strips, striping between the warning devices and 6.3 SCRRA shall perform pre-emption testing at those crossings with traffic signal pre- emption in accordance with FRA Regulation Title 49 Part 234 Subpart D of the Code of Federal 8.1 SC RRA shall furnish, or cause to be furnished, all labor, materials, tools equipment, and superintendence for the performance of the PROJECT work as described in Exhibit B-1 — Description of PROJECT, Exhibit B-2 — Railroad Location Print, and Exhibit D -I — PROJECT Scope of or. The SCRRA shall also provide a full-time resident engineer with experience in at -grade highway -railroad crossing projects on the site of the work during construction. The resident engineer must be an engineer licensed in the State of California, and must have the authority to provide direction to the contractor or contractors employed by the SCRRA, and to commit the SC RRA within a reasonable scope of authority. 8.2 SCRRA must supervise and inspect the operations of all contractor(s) employed by the SCRRA to assure compliance with the Plans and Specifications approved by SCRRA, the terms of this AGREEMENT, and all safety requirements of SCRRA. 8.3 SC RRA shall incorporate the provisions set forth in Exhibit E-1, Exhibit E-2, and Exhibit E-3 into each contract for construction of the PROJECT. The SCRRA shall further require that each of its Contractor(s) comply with the requirements set forth in Exhibit E-1, Exhibit ®, and Exhibit E-3 to this AGREEMENT. a Ramona Boulevard At -Grade Crossing Agreement ARTICLE 10 —.TRACIK STABILIZATION PE NGT USE DI ARTICLE 11 -- VUTURE QUIET ZONE 11.1 If in the future, should CITY desire a quiet zone at the at -grade highway -railroad crossing at Ramona Boulevard, CITY must formally provide a written request for the installation of quiet zone at -grade highway railroad crossing improvements to SCRRA. SCRRA, at CITY's sole cost and expense, will include all the additional safety enhancements required for quiet zone requirements for this at -grade highway -railroad crossing as contained in this PROJECT in order to qualify the at -grade highway railroad crossing for quiet zone implementation. In doing so, the estimated costs for any future work to be performed by SC RRA will be reevaluated and included in an amendment to this AGREEMENT or another agreement to cover any contemplated quiet zone safety enhancements as well as any additional cost to SCRRA that will be reimbursed by 11. 2 CITY further acknowledges that if it elects to establish a quiet zone within its jurisdictional boundaries pursuant to the Federal Railroad Administration ("FRA") and SCRRA's Quiet Zone Implementation Guidelines and Procedures adopted April 21, 2006, CITY shall follow SCRRA's Quiet Zone Implementation Guidelines, which will be incorporated as though fully set forth herein into this AGREEMENT through a written amendment executed b the CEO or other similar officer of each of the parties with delegated authority to execute sucl ARTICLE 12 — DISTRIBUTIOLOr COSTS 12.1 The sources of funding for the PROJECT include LA Metro Measure R and Caltrans, Prop I B TCIF funds. This PROJECT shall meet the requirements of the funding schedule attached to this ARTICLE 13 — PAYMENT FOR SCM Ramona Boulevard At -Grade Crossing Agreement SC RRA Folder No.: 50000043 SC RRA Project No.: 860893 ARTICLE 15 — CONTRACTOR'S RIGHT OF ENTRY PERMIT AND INSURANCE 15.1 Entry onto the SCRRA right-of-way by the CITY or its contractors shall at all times be subject to the current (at time of entry) requirements for entering the SCRRA right-of-way an the SCRRA procedures and requirements for securing railway flagging or other protectini V 15.2 If the CITY retains a Contractor(s) to perform any work involving the PROJECT (including initial construction and any subsequent relocation or maintenance and repair work), a) Execute SCRRA "Form 6 — Right of Entry AgreemenV or similar form of agreement as adopted by SCRRA at the time that any future work is performed without modification. A it of Form • as current adopted by SCRRA is included with this INNERi r"IM 601 MIt ! 11 I11 1 � � I � 11 11111111�llgyjffspwn. o l I I IMITI !Ililllllllillilli 11111!1 1111 111111111 1 11111 1111 I i ; MUMUMM 15.3 The CITY shall • allow any contractor • contractors to commence any work • any 11 11! 1 11 M I I I I I � 111 111 1 1 iiiii�llillill I �l�iiij !I r! I - I Christos Sourmelis ROW Engineering Coordinator 2558 Supply Street Pomona, CA 91767 Email: sourmeliscr&,serra.net Phone: (909) 392-8463 0 Ramona Boulevard At -Grade Crossing Agreement SC RRA Folder No.: 50000043 SC RRA Project No.: 860893 15.5 The CITY may not self -insure any portion of the insurance coverage for work performed by the employees of the CITY without the prior approval of SCRRA. 15.6 Under no circumstances will personnel, equipment, or material of a contractor or the CITY be allowed on the SC RRA right-of-way without providing the insurance required by this article and arranging for flagging or other protective services. 16.1 This AGREEMENT shall become effective as of the date signed by SCRRA, and shall continue in full force and effect for as long as the at -grade highway railroad CROSSING AREA exists. 18.1 Neither SCRRA, nor the Operating Railroads, nor any of SCRRA's board members, member agencies, officers, agents, volunteers, contractor(s), oremployees shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of CITY under or in connection with any aspect of the PROJECT work, authority or obligation agreed to by the CITY under this AGREEMENT. The CITY shall indemnify, defend and hold harmless SCRRA, any Operating Railroads, as identified by SCRRA, as well as their respective board members, member agencies, officers, agents, volunteers, contractor(s,) and employees ("SC RRA Indemnitees") from any and all liability, loss, expense (including reasonable attorneys' fees and other defense costs), demands, suits, liens, damages, costs, claims, including but not limited to, claims for bodily injury, death, personal injury, or property damage, that are incurred by or asserted against the SCRRA Indemnitees arising out of or connected with any gross negligent acts or omissions on the part of the CITY, its council, officers, agents, contractor(s), oremployees under or in connection with any aspect of the PROJECT work, authority orobligation agreed to by the CITY under this AGREEMENT. This indemnity shall survive completion of the PROJECT and termination of this ME Ramona Boulevard At -Grade Crossing Agreement SC RRA Folder No.: 50000043 SC RRA Project No.: 860893 18.2 Neither CITY, nor its council, officers, agents, contractor(s), or employees shall be responsible for any damage or liability occurring by reason of any acts or omissions on the part of SCRRA under or in connection with any PROJECT work, authority or obligation agreed to by will! 11 fill �11I�IIIJJIIII as well as their respective council, officers, agents, contractor(s), and employees ("CITY Indemnitees") from any and all liability, loss, expense (including reasonable • fees and other defense costs), demands, suits, liens, damages, costs, claims, including but not limited to, claims for bodily injury, death, personal injury, or property damage, that are incurred by or asserted against the CITY Indemnitees arising out of or connected with any gross negligent acts or omissions on the part of SCRRA, its board members, officers, agents, volunteers, contractor(s) or employees under or in connection with any aspect of the PROJECT work, authority or obligation agreed to by SCRRA under this AGREEMENT. This indemnity shall survive completion of the PROJECT and RAILROAD WORK and termination of this AGREEMENT. 18.3 In contemplation • the provisions of Government Code §895.2 imposing certain tort liability jointly upon public entities solely by reason of such entities being PARTIES to an agreement, as defined in Government Code §895, each of the PARTIES hereto, pursuant to the authorization contained in • Code §895.4 and §895.6, will assume the full liability imposed upon it ♦ any ♦ its officers, agents ♦ employees by law for injury caused by any negligent or wrongful act or omission occurring in the performance of this AGREEMENT to the same extent that such liability would be imposed in the absence of §895.2 of such code. To IIIIIIIII illivil 1111111111 Jill !I � I I! I III I F I Ili I I I I I I III Ili III I I I � 11 1 1 1 ��; - - ARTICLE 19 -GEN ERAL PROVISIONS II ! ing womm mutual termination by the PARTIES or the elimination or removal of an at -grade highway railroad crossing, whichever occurs first. The covenants and provisions of this AGREEMENT shall be M Ramona Boulevard At -Grade Crossing Agreement SCRRA Project No.: 860893 11! 11 ! 11! 11 � 11 11 i 1! 1 jill 11 pi I 111�111111 171111� 111 19.2 This AGREEMENT may be modified or amended only in writing. All modifications, amendments, changes and revisions of this AGREEMENT, in whole or part and from time to time, shall be binding upon the PARTIES, so long as the same shall be in writing and executed by the CITY and SCRRA. 19.3 This AGREEMENT and the exhibits attached hereto contain the entire understanding between the PARTIES and supersede any prior written or oral understanding and AGREEMENT between the regarding the subject matter of this AGREEMENT. There are no representations, agreements, arrangements or understandings, oral or written, between the PARTIES relating to the subject matter of this AGREEMENT, which are not fully expressed herein. 19.4 The PARTIES to this AGREEMENT shall maintain all records associated with the PROJECT for the period of three (3) years from the date of the final invoice in accordance with 23 CFR 645. If funding is provided by to and FHWA, under Section 130, the books pertaining to the work shall be open to inspection and audit by representatives of the State and FHWA for three (3) years after F payment of final invoice. Furthermore, each PARTY shall make all records available for audit by SCRRA, or CITY, or Federal auditors, or all or any combination.. 19.5 In addition to the specific provisions of this AGREEMENT, delay in performance by any PARTY hereunder shall not be a default where delays or defaults are due to war; insurrection; strikes; lock -outs; riots; floods; earthquakes; weather; fires; casualties; accidents; emergencies; acts of God; acts of the public enemy; epidemics; quarantine restrictions; freight embargoes; lack of transportation; unusually severe weather-, Federally -mandated inspections and maintenance; and/or any other causes beyond the control or without the fault of the PARTY claiming an extension oft e for any such cause. An extension of time for any such cause shall only be for the period of the enforced delay, is period shall commence to run from the time of commencement of the cause. If, however, notice by the PARTY claiming such extension is sent to the other PARTY more than thirty (30) calendar days after the commencement of the cause, the period shall commence to run only thirty (30) calendar days prior to the giving of such notice. IN IMF 112�F 19.7 In the event any part of this AGREEMENT is declared by a court o competent jurisdiction to be invalid, void or unenforceable, such part shall be deemed severed from the reinzi--t, i,,t, ef&ct 19.8 This AGREEMENT shall be construed and interpreted under the laws of the State of California. Ill 1111�11111gll��I�I IKI 1, 11 , a I mom= 19.10 Any notice sent by first class mail, postage paid, to the address and addressee, shall be deemed to have been given when in the ordinary course it would be delivered. The representatives To CITY ToSCRRA Mr. Daniel all Ms. Patricia Watkins Director of Public or /City Engineer Interim Director of Engineering & Construction Public Works Department Southern California Regional it Authority Cit- y of Baldwin Park 14403 East Pacific Avenue 2558 Supply Street Baldwin Park, CA 91706-4297 Pomona, CA 91768 memo =--mma-gymm 1� =�� IF I'llill III IIIIIIii Ill Kill I INN III IN Ramona Boulevard At -Grade Crossing Agreement IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be duly executed in by their duly qualified and authorized officials. C 1 i. # A M. Arthur T. Leahy Chief Executive Officer Date: By: Don 0. Del Rio General Counsel NO= IM By Mayor Manuel Lozano City of Baldwin Park Date: 3 i } m Mciffe7m 14"HIII The purpose of the PROJECT is to improve the highway -rail at grade crossing at Ramona Boulevard, locate 'eatel, along SCRRA's San Gabriel Subdivision at Milepost 18.98 in the City of Baldwin Park, California, in L v Angeles County, by constructing roadway and railway improvements including addition of sidewalk L installation of traffic signals, signage, and striping, and driveway and pedestrian ramp modifications. Railw improvements include vehicular gates, pedestrian gates and railings, tactile warning strips, flashing signals ' an't advance signal preemption. All signal, communication, and track systems will be Positive Train Contr compliant. n i', Figure 2: Ramona Boulevard Crossing between Bogart Ave and Lozano Dr in the ity o Ba in ar l IM y` .'"D % Pnm .—M O.P ... 0 Pwf) - 100\(gMZ - GwZ) O -Il ... OWO--O z 0 P as loom C9 0 ci 0 IL Zll Z I - I z mi C-4 a) Go :3 * CM a) A w > CM cb CO 7 0 U) 0 IL C� TZ LL IL z CD m C4 Go OEM Z UJ 00 > mow (D z W > U) Z 0 UA w ul 13 z 0 4c to 0 J y` .'"D % Pnm .—M O.P ... 0 Pwf) - 100\(gMZ - GwZ) O -Il ... OWO--O z 0 P as Zll I MbA. WN rIlIlAd'f\�;.,d I Me H IM 0 M o Relocate existing crosswalk across Ramona Blvd to the West o Relocate existing crosswalk across Downing to the South o Extend existing raised median islands and add additional rock treatment to existing medians o Add ADA ramps, curb and gutter, sidewalk and landscaping ® Refresh roadway striping including railroad crossing striping and red curb paint o Add solid yellow striping around median o Relocate existing grate inlet at NE comer of Ramona Blvd and Downing Ave to accommodate pedestrian crossing treatments o Install 6" rock group cover adjacent to pedestrian railroad crossing o Install four self-closing emergency exit swing gates, ADA truncated domes, white striping at crosswalks, hand railing, and right of way fencing o Add appropriate signage a Modifications to traffic signals to interconnect to railroad advance per-emption system o Relocation existing traffic signal in median island to accommodate relocation of crosswalk across Ramona Blvd o Install four CPUC Standard No. 9 automatic pedestrian gate arm with flashing light signals o Install additional concrete grade crossing panels to accommodate pedestrian railroad crossing o Install an advance pre-emption system o Provide interconnection with traffic system o Upgrade track circuitry to support advance pre-emption time -- , /m i• Construction and MaintenanceAM V. .. Im i& 0 MO.= . , •_ IM Im 10,14:11 Source Amount Number Notes LAMetro Measure $575,000 -Contract 94 SC I I For Design Only R LAMetro Measure $1,455,000 FA#940000000MRSCRRAII For Construction Only, available R only after design and environmental are completed, must be matched to state funds below. Caltrans, Prop IB 41,455,000 TBD For Construction Only, available TCIF only after design, environmental and a signed C&M agreement are completed. Must is up funqs_.30.16. ITEM NO. 9 FROM: Manuel Carrillo ., Director of RecreationCommunity e ices April , SUBJECT: FY : BUSINESS IMPROVEMENT a ALLOCATIO IRECOMMENDATIONS COMMITTEE SUMMARY The purpose of this staff report is for City Council to provide direction to staff on BIT funds for the proposed Y 2016-2017 Business Improvement Allocation Budget. FISCAL IMPACT Upon •m City Council of - • - •`• FY 2016-2017Business r C Allocation Budgetr it to the general fund shall . determined that allocation of funds will tresult in a savings to the General Fund of approximately $160,000, 1 RECOMMENDATION Staff recommends City Council approve the FY 2016-2017 Business Improvement Allocation Budget. BACKGROUND At i r on 1 approved `• designation of - Executive Team as the Business Improvement Advisory Committee. Thereafter, the Business Improvement Advisory Committee met on r 1 • in attendance was the Chief ExecutiveOfficer, Police Chief,Public • Director, Finance Director and the Recreation and Community Services Director. Once the City Council has selected the allocations Staff will return with a Public Hearing, likely part of the normal budget process for 2016-17. Recommendations of matters related to citywide business improvement area were discussed and the following recommendations were made in accordance to Ordinance No. 842: Ila ii`i_ UI 1111R11 10 N.13 I yj nd 11,0113 NO I OWN W411 a MAKIN! i Total1 r rr Type of Cost Current Business Committee Improvement Funding 4 Recommendation FY16/17 Media Outreach Program* Street Market IIIIff��II IIII ,'III��IIIIII �.. VII U�UU ,+� �y�yy 11. Concerts in the Park1 w! i'� irr "iii of •` . W.5 .ia '.• Economic and Downtown Services" Recommendations Sub -Totals wi I w til iwl V �r I Remaining Balance " 1 *Media Outreach program is already funded for next year. "Economic and Downtown Services can include Economic Analysis reports and studies and consulting for the coordination of Downtownand is recommended for FY 2015-16 and 1' • 2016-2017 BIT Allocation Recommendation April 6, 2016 Page 2 - - — - ------- - -- Addition to the above choices the following items were considered for funding, but not recommended for approval at this time. LEGAL REVIEW -1Ve-f1i"1j1pr,ve% � a-, reviewed-qni--w ALTERNATIVES As an alternative the City Council may opt to fund the programs in a different manner than recommendel gig IMMU131019M STAFF REPORT Honorable yor and Members oft e City Council Manuel Carrillo Jr., Director of RecreationCommunity Servi DATE: Aril 6, 2016 101ly SUBJECT: CONSIDER AND APPROVE A SUMMARY The purpose of this staff report is for the City Council to consider and approve an additional four O issues of the Baldwin Park NOW publication to provide updated information to residents in celebration of the 60" FISCALIMPACT The existing budget has an allocation of $40,000 for postage and printing services. Currently, the cost for postage is $21,000 and $18,600 for printing services. The fiscal impact for the additional four O issues is $26,380 to be charged to the BIT (Business Improvement Tax) fund subject to City Council approval and a Public Hearing. RECOMMENDATION Staff recommends that City Council: 1) Consider the additional funding to print four O additional issues of the of the Baldwin Park NOW for the duration of 2016; 2) Consider and approve the Supplemental Services Agreement with iColor Printing & Mailing, Inc.; and 3) Authorize the Finance Director to allocate the funding and make necessary budget transfers. The Baldwin Park NOW has historically"• on r bi-monthly, monthly. • quarterly basis,an effort increase visibility of the remarkable work taking place throughout various city departments; and to provide up- to-date information to residents and businesses of upcoming programs, services, and project or updates of pressing issues affecting the City, staff would like to request that City Council consider a monthly print publication cycle f• - . •` of 2016 beginning May. Additionally,• - elp commemorate•0 "' anniversary 04n*aign efforts, The current Baldwin Park NOW print cycle is scheduled on a bi-monthly basis as follows: December/January February/ arch April/ May June/July August/September October/November Baldwin Park NOW April 6, 2016 Page 2 The proposed monthly print cycle will cover the months of May, June, July, August,_ September, October, November, and December of 2016. Two special issues are also proposed for the months of June, covering Budget, and an End -of -Year Report issue in December. If Council chooses to increase the printing frequency by an additional four O issues for the remainder of the year, there's a one-time total cost of $26,380. After the December 2016 issue is printed, it is recommended that the print cycle returns to the bi- ontly basis outlined above. LEGAL REVIFW The City Attorney has reviewed the agreement and has approved it as to form. ALTERNATIVES The alternative is to not approve the proposed print cycle and continue publishing on a bi-monthly basis. ATTACHMENT 1) Supplemental Services Agreement witColor Printing & Mailing, Inc. AMENDMEN-r TO AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND !COLOR PRINTING & MAILING. INC. FOR PRINTING AND PROFESSIONAL SERVICES The CITY OF BALDWIN PARK, hereinafter referred to as the "City", and iColor Printing & Mailing, a California Corporation, (hereinafter' CONTRACTOR"), mutually agree to amend as follows, the existing Agreement entered into on April 15, 2015: Item No. 3 NATURE OF WORK: Follow printing and frequency specifications as per Attachment A — Option 3: Baldwin Park NOW shall be published monthly beginning May 2016 at a cost of $3,100.00 (three thousand one hundred dollars) per issue. Except as provided for in Item No. 3 above, all other terms and conditions of the Agreement between the City and Contractor remain in effect. City Clerk Date 14 Me, I CITY OF BALDWIN PARK Mayor Date Signature Date 'Name Title CONSIDERATION OF A CONSULTANT S AGREEMENT' SUMMARY The purpose of this staff report is for City Council consideration of a Consultant Services Agreement with the Kosmont Companies. FISCAL The cost in the amount of $47,500 will be funded by the Business Improvement Taxes Fund (pending the public hearing and approval of the City Council) and/or other funding sources, RECOMMENDATION 1) Provide direction to approve the Consultant Services Agreement with Kosmont Companies; and 2) Authorize the Director of Finance to make appropriate transfers and fund adjustments from the combination of Business Improvement Taxes Fund and/or other funding sources. �Z17:Z7il�l i7 estateAt their regular City Council Meeting on February 17, 2016, the Kosmont Companies, a financial and real company provided . presentation to City Counciland introducedproposal • provide assistance retail -based economic strategies that would result in a tenet mix increasing fiscal revenues for the City. Kosmont Companies doing business as "Kosmont Retail NOW!, Advisory and Implementation Services will provide work related to assistance with retail -based economic development strategies. 2) Market Supply and Demand Analysis 3) Retail Strategy and Implementation Plan and Leakage Evaluation City Council directed staff to review the Kosmont Companies proposal to ensure that there would be no duplication of work with the current AIM Consulting Services economic development related strategy. Upon staff review, it was confirmed no duplication of services impeded with AIM Consulting Services. Therefore, staff was directed to bring forth a Consultant Services Agreement with Kosmont Companies, At their regular City Council Meeting on March 2, 2016, City Council directed staff to move forward in finalizing the Consultant Services Agreement with the Kosmont Companies to be presented at a subsequent meeting. LEGAL The City Attorney has reviewed the Consultant Services Agreement with Kosmont Companies and approved it as to form. i 4W April ! 2016 Page 2 ALTERNATIVES The City Council may elect not to approve the Consultant Services Agreement with Kosmont Companies, I:Ti ITI lF��i� �►�i a��M 1f Kosmont & Associates, Inc. Consultant Services Agreement Page 1 of 7 Kosmont &Associates, Inc. Consultant Services Agreement Page 2 of 7 staying abreast of all such laws and ensuring that all services provided hereunder con orm to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9, L_. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be assorted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors , or invitees, as well as, negligent acts or omissions of Consultanti it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10, INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises a operations, contractual liability, personal injury and independent Consultan liability) With the following minimum limits of liability: (1) Personal or Bodily Injury — $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,OOOoOOO, I (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1 000,000, single limit, per occurrence; and (2) Property Damage -- $1,000jOOO, single limit, per occurrence; or (3) Combined single limits -- $2$000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Kosmont & Associates, Inc. Consultant Services Agreement Page 3 of 7 .•- • employees shall be in excess • Consultants' insurance and • contributed with it, (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change • cancellation becomes effective. (F) With •` to Workers' Compensation Insurance, the insurer shall .• to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall •' reflected in the Workers' Compensation Insurance •• Kosmont & . sso i t -; Inc, Consultant rvi Agreement lugs 5 of 7 IN WITNESS,i ave executed this Agreement on the day fire b6v : w0tten. CIMOF BALOWIN By.. Manuel Lozano-, Wkyor Dated: �� ! w � � � i Re- Proposal for Kosmont Retail NOW!@ Advisory and Implementation Services Dear Mr. Yauchzee: Kosmont & Associates� Inc. doing business as Kosmont Companies ("Consultant" or Xosmont") is pleased to present this proposal to the City of Baldwin Park ("City" or "Client") for Kosmont Retail NOW!8 advisory and implementation services. This proposal cerves as an agreement ("Agreement") when executed and returned by Client to Kos-aiont. The City is currently seeking assistance with retail -based economic development strategies that would result in a tenant mix increasing fiscal revenues for the City, with particular emphasis on potential opportunity sites. Services provided under the Kosmont Retail NOW!" platform encompass economic analysis, formulation of retail -based economic development strategies, and implementation of the preferred retail strategy. 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3087 www.kDsmont.com IT P V� 1�66� A LTA r4i MMZMIREIM�� !,w7 #151 #Flit 7 March 18, 206 - Pa2 ge 2 of - To initiate the retail attraction analysis, the City will provide Kosmont with existing data on demographics, relevant projects and opportunity sites, and/or market data (e.g., ownership, zoning, previous market analysis). Kosmont will utilize existing data and perform additional analysis to prepare an Economic and Consumer Profile, illustrating trends in household and business spending patterns and social and economi& characteristics, including unemployment, daytime population, jobs / housing balance, commute patterns, day -time population patterns, resident / employee concentrations, and other metrics within the City and other standard geographic boundaries (e.g., various radii centered at opportunity site locations) as deemed relevant by Consultant. Task 1 analyses will be summarized in PowerPoint Presentation format. Kosmont will evaluate market demand for major retail subcategories (e.g., restaurants, general merchandise, grocery, soft goods, etc.). The evaluation will include an analysis of retail sales leakage/surplus and retailer voids by retail category. Kosmont will evaluate existing commercial supply conditions, such as inventory, vacancy, lease 'rates, and existing retail offerings. Task 2 analyses will be summarized in PowerPoint Presentation format. Based on results of Task 1 and Task 2 analyses, Kosmont will prepare a Retail Strategy and Implementation Plan ("Plan"), which will characterize recommended retail attraction and retention strategies for the City. The Plan will highlight potential opportunity sites and corresponding strengths, challenges, and opportunes with regard to future retail development / redevelopment. The Plan will identify key retailers which can be targeted and outline strategies and outreach efforts for attraction. Kosmont will consider the ability of potential tenants to generate tax revenue for the city, create jobs, and fill "voids" identified during the evaluation. Consultant will present to City Council a Summary PowerPoint Presentation characterizing the findings from Tasks 1 through 3. Consultant will incorporate staff, Council, and/or other stakeholder feedback into revision of the Summary PowerPoint Presentation. Task 4: Initial Plan Implementation Kosmont will work collaboratively with the City for the initial implementation of the Plan identified and approved by the City pursuant to Task 3. Kosmont will assist in the initial recruitment of targeted retailers by conducting marketing outreach, preparing marketing collateral material for identified Sites, arranging property tours, attendance and KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456.3087 www.kosmont.com llsom=. Viiit luf oul'I'lumi March 18, 2016 Page 3 of 28 representation at International Council of Shopping Centers ("ICSC") and/or other retail conferences, and/or other recruiting and project development activities as may be appropriate to solicit interest in the Sites and the City. Task 4 is not meant to represent comprehensive implementation of the Plan, but rather the initiation of implementation efforts referenced above. Kosmont will be available to assist in the further implementation of the Plan, such as further retail / developer recruitment efforts, pro forma review and financial feasibility evaluation, fiscal impact and economic benefit analysis, additional market and economic analysis, public-private transaction structuring and negotiations and/or other tasks as directed by Client, time and budget for which will be outlined at the appropriate time in a follow-on scope to be approved by Client in advance. If the City so desires or has a need for financial advisory trans action -bas ed services and/or brokerage services, Consultant would be able to provide those services via one of our integrated firms, either by Kosmont Transactions Services or Kosmont Realty Corporation (see disclaimer). Consultant is prepared to commence work as soon as authorized by Client. Client w provide Consultant with existing data on demographics, relevant projects and opportunity sites, and/or market data (e.g., ownership, zoning, previous market analysis). Delivery of a draft Summary PowerPoint Presentation is estimated within eight (8) to twelve (12) weeks from assignment authorization. Additional time and budget may be necessary for the further implementation of the Plan as directed by Client, which will be outlined at the appropriate time in a follow-on scope to be approved by Client in advance. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456.3087 www.kDsmont.com .Iii "- G I 0 March 18, 211 Page 4 of The compensation for Tasks 1 through 4 is estimated below for professional services (hourly) fees at Consultant's billing rates as shown on Attachment A Task Estimated Budget 1. Economic & Consumer Profile Analysis $12,500 2. Market Supply and Demand Analysis $12,500 3. Retail Strategy and Implementation Plan ("Plan") $12,500 4. Initial Plan Implementation $10,000 Estimated Total Scope Task budgets may be re -allocated between tasks as deemed appropriate by Consultant in order to adequately provide services to City. Future increases in budget will require approval by Client in advance. Budget may be increased by Client request at any time. Consultant's attendance or participation at any additional publicly noticed (e.g., City Council, Planning Commission, Public Agency Board, other) meeting beyond the one identified in Task 3 requested by Client is in addition to compensation for Tasks 1 through 4 and will be billed at the professional services (hourly) fees as shown on Aftachment A Services will be invoiced monthly at Consultant's standard billing rates, as shown on Attachment A Any unpaid invoices after 30 days shall accrue interest at the rate of 10% per annum. rem The following is being provided solely as an advance disclosure of possible real estate brokerage and finance services and potential compensation formats for such services. This disclosure is not intended to commit the Client. When public agency assignments involve real estate/property brokerage or public financing transactions on behalf of the public agency, such transaction based services are typically provided by Kosmont Transactions Services ("KTS") or Kosmont Realty Corporation -'RC is currently registered with the Securities and Exchange Commission and the .N Municipal Securities Rulemaking Board as a Municipal Advisor. KRC is licensed by t e KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456.3087 www.kosmont.com March 18, 2016 Page 5 of 28 MPm;[Slez K 317 Z] I zieIRMU911 a glells-1 it ir-74-3-31PPM9 KTS provides transactional Financial Advisory Services and compensation is typically for financial advisory/loan broker services. ' KRC provides Brokerage Services and compensation is typically for brokerage commissions such as property and lease transactions and/or success/broker fees. KRC also provides Broker Opinions of Value (BOV)i services on a fixed fee basis. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhaftan Beach CA 90266 ph 424.456.3088 fX 424A56.3087 www.kosmont.com 1106WORW t-[UPUz5d1 lul OCITIUC6 March 18, 2016 Page 6 of 28 Kosmont Companies 2016 Public Agency Fee Schedule Professional Services President & CEO $305.00/hour Executive Vice President $290.00/hour Partner/Senior Vice President/Senior Consultant $275.00/hour Vice President/Associate $195.00/hour Project Analyst/Project Research $165.00/hour Assistant Project Analyst/Assistant Project Manager $125.00/hour GIS Mapping/Graphics Service $ 95.00/hour Clerical Support $ 60.00/hour Additional Eptnses In addition to professional services (labor fees): 1) If Kosmont retains Third Party Vendor(s) for Client (with Client's advance approval), fees and cost will be billed to Client at 1. 1 X (times) fees and costs. 2) Consultant's attendance or participation at any public meeting beyond the one identified in Task 3 requested by Client will be billed at the professional services (hourly) fees as shown on this Attachment A Ch�itgotfdtCbUWDdpotit!6ti/Exper,tWtness-RalatedADpoarances Court -related (non -preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times scheduled rates, with a 4 -hour minimum. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456.3087 www.kosrnont-corn City of BaIdWn Park Proposal for Services March 18, 2016 Page 7 of 28 PROPOSAL FOR SERVICES... TABLE OF CONTENTS ......... -- ...... ...... 10 TT ETEAM .......... 11 KOSMONT RETAIL NOW!® QUALIFICATIONS ....... 15 RELEVANT PROJECT EXPERIENCE----. ...... ........... ....... 16 REFERENCES AND TESTIMONIAL LETTERS...... ... ......... 26 ---- ------ - - - - --------- KOSMONT COMPANIES 1601 K Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.4563087 www.kDsm6nt.com City of Baldmb Park Proposal for Services March 18, 2016 Page 8 of 28 Our Team brings a well-rounded, seasoned group of professionals with an exemplary skillset and the expertise to deliver the requested services. Our Team's unique and wide—array of experience and qualifications will provide the knowledge, guidance, and execution of those services necessary to assist the City in achieving their desired results. The Project Lead for this assignment will be Kosmont's Sen ior Vic President, Mr. Kenneth K. Hira. Mr. Hira will be the City's primary co ntact a n will be supported by Project Principal Advisor, Mr. Larry J. Kosmont along wit I various team members providing project support as listed below. Duties will b allocated between tasks and personnel categories as deemed appropriate by th Project Lead in order to adequately provide services to the Client. A former Executive Vice President of the Irvine -based mixed-use developer, Pacific Century Commercial, Mr. Hira managed a portfolio of over $100 million of retail sites, while operating the commercial division of the company. Prior to this�= as a Managing Director of Acquisitions for Westrust and a Vice President or Development at Lewis Retail Centers, he evaluated and underwrote hundreds of acres of land, successfully captured and negotiated anchor tenant commitments creating $60 million of value in ground -up development and redevelopment, and was responsible for 800,000 square feet of retail entitlement, design and development. As Vice President of GMS Realty, Mr. Hira entitled one million square feet of retail development projects, as well as led the acquisition of 24 neighborhood and community shopping centers, totaling 3.3 million square feet and valued at $375 million, and organized a $287 million recapitalization. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456,3087 www.kDsmont.com rfupusdf March 18, 2016 Page 9 of 28 Mr. Hira holds a Bachelor degree in Economics and Business from UCLA, and is an active volunteer leader of the International Council of Shopping Centers. He serves as the ICSC Western Division Alliance Private Sector Chair, advocating public-private partnerships, while previously serving as the ICSC Southern California State Director, Program Committee Chair and Alliance Co -Chair,. Mr. Hira is a registered Municipal Advisor with the U.S. Securities and Exchange Commission PROJECT PRINCIPAL ADVISOR Mr'Larry J. Kosmont, CREe, is the President and CEO Kosmont Companies, which he founded in 1986. Kosmo Companies is an industry leader in public/private real estat transactions, economic development and public finance. 2009, he created the Kosmont Muni Horizons Fund Tm whic sources private financing for public projects, P3 initiative infrastructure funding and economic development. M11 California, and a Principal of California Golden Fund, an approved Eb-b Regional Center. Mr. Kosmont's 38 -year career encompasses public/private financial structuring and negotiations, development, and management of real estate and public finance transactions exceeding $12 billion. He has an extensive track record as a public/private real estate consultant and public finance advisor. Mr. Kosmont as assisted hundreds of local government agencies in public finance and real estate matters ranging from large-scale economic development programs to site- specific real estate strategies and projects. He has guided over 1,000 private sector projects in obtaining public approvals, structuring deal terms, and securing public/private financing. as Interim City- Administrator for the City of Montebello, CA Mr. Kosmont served from May 2011 to March 2012 as part of a financial turnaround assignment awarded to Kosmont Companies. From 1975 to 1986, Mr. Kosmont served in th@- roles of City Manager, Director of Community Development, and Redevelopmenr Director in the cities of Santa Monica, Seal Beach, Bell Gardens, and Burbank. Mr. Kosmont is a registered Municipal Advisor with the U.S. Securities and Exchange Commission, a licensed real estate broker in California, a designated Counselor of Real Estate, CREO, and has served on: KOSMONT COMPANIES 16ol N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3087 www,�Dsmont.com City of Baldviln Park March 18, 2016 Page 10 of 28 • MWD Board (represented City of Los Angeles) • State Commissioner - California Economic Development Commission • USC Lusk Center for Real Estate — Board of Directors • Los Angeles City Commissioner - Industrial Development Authority • California Redevelopment Association (CRA) Board • California Association of Local Economic Development (CALED) • City of Hawthorne Redevelopment Oversight Board Mr. Kosmont holds a Masters of Public Administration Degree from the Universito of Southern California and a B.A. r Science from the State University New York — Binghamton. I 111212M Mr, Joseph Dieguez is a Vice President with Kosmont companies serving public and Drivate sector cliehtr, primarily� through market and economic analyses, str4b4lic planning, and real estate development advisory. Joseph's recent work includes market supply and demand analysis, fiscal impact and economic benefit studies, financial feasibility and develooment Dro forma evaluation, At! otpporty reuse municipali§6s, real estate investment and development firms, and E Prior to joining Kosmont Companies, Joseph served as a senior analyst at a real estate investment and development firm and as an analyst at a top management consulting firm, responsible for industry, market, portfolio and property -level analysis, negotiations, and transaction execution support for investment banks, private equity firms, and other financial institution clients. Joseph was previously an assistant project manager at a construction management firm, where he assisted with RFQ/P development and project implementation. Joseph graduated with a Bachelors of Science degree in Mechanical Engineering from the Massachusetts Institute of Technology and is a Real Estate Salesperson licensed by the State of California Bureau of Real Estate. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456.3087 www.kosmont.com WMIMT M - I-rupuz;dl lul act1w;0zi March 18, 2016 Page 11 of 28 Mr. Archie Davenport, Vice President with Kosmo Companies, focuses on real estate, financial analysis, economi research, land use, market analysis and various marketin I i, strategies. Prior to joining Kosmont, Mr. Davenport consulted wit various cities, water districts, school districts and region municipal organizations on matters of project feasibility studie economic/demographic modeling as well as community outreac His political campaign career has focused nizing orgaan I• •0-X4! �&2011,, Mr, Davenport previously worked in business development and as a Mr. Davenport holds a bachelor's degree in Integrated Economics and Political Science from the University of California at Berkeley. He served as board member for Cal State L.A. Federal Credit Union and is active in the rehabilitation of communities in North East Los Angeles. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3087 www.kosrnont.coM Owl", I March 18, 27 0 f Page • o 12 o Kosmont Retail NOW!8 is the core resource and tool in a public agency's arsenal toattract and expand retail in the community. Proper evaluation of retail qpoortuhitibs through dowtopmont or attraction / leasing strategies doesn't Mqullre art overpriced study leaving a pmblic agency with a s�hOfjeport and a ppN j�8 fUhd6cm00WIly diftrerit dated list of possible retailers to call on. Sho i today and the shelf lives of retail concepts are shorter than ever. An adaptable strategy, not a "study' is what is 'needed to thrive. Kosmont Retail NOW!8 is a "working" strategy that Is dynamic, adaptable and comprehensive. It puts forward a proactive retail strategy which identifies existing conditions, sets a path, targets tenants and produces results from analysis to strategy through to implementation. Todays trends in the evolution of retail include value, entertainment, and partnerships, and "place" is then new anchor. From our many years as public sector real estate advisors and with hands on private sector experience, Kosmont Companies understands the need for successful retail and city sales tax revenues. Our team offers in-depth research, real world expertise, and long term relationships needed to bring viable retail to a community and to make retail part of a greater economic development strategy. w A. C . fm tt. Kosmont Retail NOW!(D projects typically consist of the three steps: Step 1 - AgAlyM Market Analysis & Community Assessment Step 2 Vision & Strategy Step 3 - finglemint Plan Implementation KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3087 www.kDsrnont.com m E Vision and Strategy.- Building on decades of successful advisory service to the public and private sectors, Kosmont Companies is among the most • and capable companies in California when it comes to creating a strategy geared towards designing and implementing a retail vision on a district or citywide scale. Kosmont understands that clients do not need an overwrought retail study to stick on the shelf, we believe that the most valuable retail attraction •• are those that are timely, efficient, and reflect cutting edge market knowledge. Kosmont ensures effective retail strategies through the targeting of "best fit' ideal retailers, branding and marketing the project, attracting and approaching retailers, carrying out • economic and retail development, and creating pubic -private partnership strategies. Plan Implementation: Kosmont Companies has assisted hundreds of public agencies in their quest to retain jobs, attract and retain business, structure zoning, draft General Plan elements, draft Specific Plans and structure tax and incentive plans that target meaningful private retail investment and create places of value within communities. Kosmont strategically executes retail plans using our deep bench of industry experts who have years of experience executing business plans, marketing locally and regionally, utilizing real life relationships to create meaningful change, and • with and • deals with retailers. �i�#V",T 00M#ernogg Kosmont has a broad •- • in-depth experience in providing economi development and advisory services to public agencies. The correspondinll- project descriptions provided below are only highlights and an abbreviate, sample of relevant projects with corresponding references that showcas assignments and various services in relation to this proposal. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX424.456.3087 www-kosmont.com March 18, 20 Page 15 of Forever 21, Skechers, Wet Sea!, TJ Maxx, Ross Dress 4 Less, CVS, Marshalls and ULTA. Restaurants include Blaze Pizza, Habit Burger, TGI Fridays, Chipotle, Yogurtland and In -N -Out Burger. azalea is located in the most dense section of LA County, in the predominantly Latino populated City of South Gate. It was negotiated during a recessionary cycle with a 16% local unemployment rate and a significant general fund deficit. To counteract these conditions azalea deployed a city "negotiated" local hiring job training and apprenticeship program that created over 600 permanent local jobs. Other unique azalea features include a 1.5 -acre public plaza, community center with special event programming, complimentary Wi-Fi, sustainable construction, and the largest west coast'living walls' installation. MALL OF VICTOR VALLEY AND KOSMONT RETAIL NOW10 Kosmont was retained by Macerich to provide real estate advisory services related to its Mall of Victor Valley. The Mall had a vacant Gottschalks department store and a temporarily filled vacant Mervyn's building. The City of Victorville, where the approx. 550,000 square feet Mall is located, was facing declining sales tax revenues as a result of the underperforming retail space. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456.3087 www.losmont-corn City of Baldvi4n Park Proposal for Services March 18, 2016 Page 17 of 28 marketing opportunity sites at events hosted by the international Council Of Shopping Centers (ICSC). p Pier Plaza: Kosmont served as the City's broker for the acquisition of International Boardwalk as part of Revitalization Plan of Pier and Waterfront area. Acquisition is core to City's economic development strategy of aggregating leaseholds to lead to broad revitalization on the waterfront. Kosmont also structured and closed $8.3 Million in Lease -Leaseback financing for the City's acquisition of Pier Plaza. Terms provide 105% financing and positive cash flow. International Boardwalk: Kosmont served as the Citys broker for the acquisition of International Boardwalk as part of Revitalization Plan of Pier and Waterfront area. Acquisition is core to Citys economic development strategy of aggregating leaseholds to lead to broad revitalization on the waterfront. Kosmont also structured and closed Lease -leaseback 104% financing of $2.7 Million. Marine Avenue Hotels (TOD): In 2012, Kosmont worked with the City an Developer to identify funding sources and negotiate a Lease-Leaseba structure to fund the development of two(2) hotels (Hilton Garden Inn an Marriott Courtyard) within the City. Kosmont used a pledge o e f future city tni, revenues to providthe financing to make the 319 -room project feasible -f the developer and the City. The two hotels are now open for business. 2013, Kosmont assisted the City in negotiations with the developer to includ I a third hotel within the structure. The third hotel began construction in 201 Upon stabilization, this project is expected to generate approximately $ million annually in hotel taxes for the City. MARKET ANALYSIS, AND KOSMONT RETAIL NOW!@ Kosmont Companies (Kosmont) was retaine y the City of Bueliton in response to a Request for Proposals (RFP) for the preparation of a Market & Economic Analysis and Economic Development Implementation Plan (Plan). Ko9mont was later additionally retained for the initial implementation of the Plan, including recruitment of targeted retailers/developers (e.g. Chipotle) for identified development opportunity sites within the City. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fX 424.456,3087 www.kDsmont.com City of Bald4n Park Proposal for Services March 18, 2016 Page 18 of 28 Kosmont collaborated closely with the Buellton Visitors Bureau/Chamber of Commerce (also a client) to identify development opportunity sites, prepare marketing flyers, solicit retailer interest and conduct developer outreach at ICSC conferences in Monterey, San Diego, and Las Vegas between 2013 and 2015. Kosmont is collaborating with the City on a planning team to implement a Specific Plan and utilize an Economic Development tool known as a Development Opportunity Reserve to induce private investment into the Avenue of the Flags Downtown District. KOSMONT RETAIL NOWP MARKET ANALYSIS & HOTEL DEVELOPER NEGOTIATIONS The City of Scotts Valley sought a consultant to assist and advise on strategies to revitalize the Citys existing Town Center. Kosmont conducted site -spec ic demographic and retailer void analysis as well as retailer recruitment and developer attraction. Kosmont was separately retained by the City for hotel developer negotiations and transaction structuring, including a potential CDBG grant, fee deferrals, and site-specific TOT financing structures e een developer and City. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx424.456-3087 www-kosmont,corn City of Baldwin Park Proposal for Services March 18, 2016 Page »o<# KOSIVIONT RETAIL NOW!@ The City of Paramount retained Kosmont Companies to carry out Kosmont Retail NOW!10 market assessment and attraction advisory services, including economic and demographic analyses and the preparation and initial implementation of a retail recruitment plan. Following completion of these services, the City requested that Kosmont provide assistance to S®©« for the continued implementation of the retail plan. [ Kosmont Companies testimonial from the City of Paramount shown in the References section ] KOSMONT COMPANIES 4#t¥ Sepulveda Blvd q». Manhattan Beach CA 9026 ph424.456.3088 fx424.456.3087 www.kosmont.com March 18, 2016 Page 20 of 28 The client sought Kosmont's retail expertise in requesting Kosmont's Retail NOW.1@ strategies (demographic and economic analyses, formulation of retail -based economic development strategies, and implementation of the preferred economic development strategy) along with a residential and market analysis of the region. Kosmont prepared a Kosmont Retail NOW!5 and Residential Market Analysis for tht city of Yucaipa detailing their findings and recommendations. Kosmont's findings demonstrate that Yucaipa is experiencing retail leakage in the community due to relatively low per capita retail sales as well as a relatively small amount of taxable retail sales. Kosmont then identified target sites and provided recommendations for their redevelopment. Kosmont is currently assisting the City on major retailer expansion and post redevelopment dissolution asset strategy and property disposition. nonwomTooMpAmEo City of Bald4n Park Proposal for Services March 18, 2016 Page 21 of 28 City of Duarte: Retail market evaluation including recruitment of national credit restaurant retailer; introduction and negotiations, with developer for mixed use redevelopment project. City of Eastvale: Market evaluation and financial feasibility component of Specific Plan including retail demand metrics. Targeted retailer/developer outreach and solicitation at International Council of Shopping Centers Real Estate Convention. Fresno County Friant Corridor: Preparation of demographic and market study for targeted retail and recreational uses. City of South Pasadena: Developer negotiations on mixed-use redevelopment project. City of Chino Hills: Assistance to owner of Shoppes at Chino Hills (private sector client) with future phase development strategy with City. City of Hanford: Preparation of Downtown East Market Study for incorporation into Downtown East Precise Plan, including demographic an economic analysis, retailer void assessment, retail sales/leakage analysis, future retail development feasibility evaluation, and preparation and initial implementation of retail development strategies. Later separately retained for updated market analysis in connection with City General Plan update. City of Huntington Park: Developed economic development strategic plan and marketing plan to help maximize the city's future economic potential. City of Laguna Hills: Evaluation of potential revitalization of Laguna Hills Mail, including evaluation of trade area and existing retail conditions, retailer voids, retail sales surplus/leakage, and future development feasibility.. Kilroy Realty:, Updating Retail Market and Urban Decay Analysis and Net Fiscal Impact Analysis for One Santa Fe Project in San Diego. City of Manhattan Beach: Village Shopping Center redevelopment analysis and exploration of potential public-private transaction with owner/deve lope r. City of Montebello: Project planning and programming, development agreement negotiation, sales tax sharing agreement and marketing and solicitation of anchor tenant interest in retail component of planned residential community. City of Pico Rivera: Site-specific demographic and retailer void analysis and retailer recruitment. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3087 www.knsmont.com City of BaIdWn Park Proposal for Services March 18, 2016 Page 22 of 28 City of Placentia: Assistance with downtown retail redevelopment and Sierra is retail attraction. C ity of Redlands: Retail attraction strategies for potential all redevelopment. City of La Mirada: Retail market study/analysis. • City of Walnut: City, trade area, and opportunity site-specific demographic and economic analysis, retailer void assessment, retail sales/leakage analysis, and preparation and initial implementation of Economic Development • Plan. KOSMONT • 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3087 www.kDsmont.corn rfUJf#z;d1 /fit odmuczi March 18, 2016 Page 23 of 28 TESTIMONIAL: "Kosmont delivers an array of technical and deal making skills thai public agencies cannot develop in-house. Their ability to understand economic development projects from the city, developer and financier perspectives has delivered tremendously successful results for Redondo Beach." Peter Grant, City Manager, City of Cypress (Former Asst. City Manager, City of Citv of Redondo Beach. 415 Diamond Street, Redondo Beach, CA 90277 Peter Grant, Former Assistant City Manager (Current City Manager of Cypress) Cell: (714) 335-1685 1 Email: pgrant@ci.cypress.ca.us Citv of South Gate: 8650 California Avenue, South Gate, CA 90280 Steve Lefever, Director of Community Development Phone: (323) 563-9566 1 Cell: (323) 228-9217 1 Email: slefever@sog ate oQ,-.,, 107 West Highway 246 (P.O. Box 1819) Buellton, CA 93427 Marc Bierdzinski, City Manager/Planning Director Phone: (805) 686-0137 1 Email: marcb@cityofbuellton.com 100 West California Avenue, Ridgecrest, CA 93555 Gary M. Parsons, Economic Development manager Phone: (760) 499-5061 1 Email: gparsons @c i. ridgec rest. ca. us Citv of Paramount: 16400 California Avenue, Paramount, CA 91340 John Moreno, Assistant City Manager Phone: (562) 220-2027 1 Email: JMoreno@paramountcity.com City of Jlu[gg�� 8930 Limonite Avenue, Jurupa Valley, CA 92509 Gary Thompson, City Manager Phone: (951) 332-6464 1 Email: gthompson@jurupavalley.org City of Azusa (f6a[rqm1qr!y Cl!y of Placentia): Troy L. Butzlaff, City Manager (Former Placentia City Administrator) Phone: (626) 812-5238 1 Cell: (714) 745-5615 1 tbutzlaff@ci.azusa.ca.us 7800 Katella Avenue, Stanton, CA 90680 Omar Dadabhoy, Community Development Director Phone: (714) 379-9222 x 213 1 Email: odadabhoy@ci.stanton.ca.us KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3087 www.kosmont.com March 18, 20 Page 24 of KOSMONT COMPAIIIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424.456.3o87 www.kDsmont.com March t Page 25 of 100 West C41ifornia Avenale) Ridgecrat, California 9355540.". Phone xG 499-5061 Fax 499 -1500 iM To whom 8t may concern I am pleased to be able to recommend Kosmont Associates as the Cl valuedhas become a highly part of the development f; . beyond outstanding and has allowed the city to move forward in Its offa a to b Ing retail In to our community at a much faster pace. Their reputation has bringing them to the table to discuss both the development centers and the rehabilitation of existing ones. This office and the City of phases of your t # efforts 1 ply, Gary M, Parsons Economic Development Manager City of Ridgecrest 7604995061 KOSMONT COMPANIES March 18, 2016 Page 26 of 28 To Whom it May Concern: I am pleased to write this letter of recommendation for Kosmont Companies, The City of Paramount hired Kosmont Companies to provide the City consulting services in connection with performing economic and demographic analyses, developing a retail recruitment plan, assisting with the implementation of the retail recruitment plan and providing other project management assistance. Additionally, the City hired Koornont Companies to assist with the Successor Agency to the former Redevelopment Agency for the preparation, presentation, and Oversight Board approval of the Long -Range Property Management Plan mandated by Assembly Bill 1484, KosmonVs expertise and guidance has enabled us to navigate the unprecedented and constantly -evolving redevelopment dissolution process, On a personal note, I have enjoyed working with Ken Hire and Joseph Dieguez and have found both to be exceptionally professional, knowledgeable, and true to their word. They know how local government works and were flexible when producing the agreed upon scope of work, Should you have further questions regarding my experience in using Kosmont Companies, please so not hesitate to contact me at (562) 220-2022. CITY OF PARAMOUNT h Moreno Assistant City Manager f,-5�2 h� r1 6,_,31 KOSMbNT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3088 fx 424,456.3087 wwwkosmont.cbm Marci Pag RE: Letter of Recoramendation for Kosmont Companies To Whom, it may Concern, I am pleased to write this letter of recommendation for Kos ®rat Companies, "phe City of pluelfton engaged Koarnont Companies as a consultant toprovide economic development advisory services including demographic and trade area analyses, retailer and developer out reach/recruiurernt and planning and financing strategies. The Phase I Economic Development Implementation Plan was completed in April 2014 and they are now working on implementation strategies for the City. Several retailers have recently made corrunitments to open locations in the City of Suellton thanks in part to their expertise and ongoing efforts, We appreciate their hands on approach and in person interaction with staff, City Council, Chamber of Commerce, and members of the business community, The City and business cormurmity haye enjoyed working with Ken Him and Joseph Dieguez, Both are very knowledgeable in their field and give us honest answers and advice. Although we have a small contract compared to their other clients, both and Ken and Joseph do not treat, us as a smaller client, They always are available via the phone and e-mail, and go above and beyond their contract requirements to support econornic development in the City of Buellum. I would be pleased to recommend Kosmont Companies to any prospective client seeking to use their services. I can be reached at 805-688-5177 or i i n--l—h-J-h-n-aft, Sincerely, Marc P. Bierc[zins ki City Manager 107 W. Highway 246 - P.O. Box 16 19 ® Buellaany CA 93427 m t: 805e680,5177 - fi 801686.0086 ® www.dtyafbva1lton=M KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph424.456.3088 fx424.456.3087 www.kosmont.com Mayor JEREMY D. YAMAGUCHI mayor PM Tom CHAD P KE` Councdlrr emburs: JOSEPHV, AGUIRRE SCOTT W. NELSON CONSTANCE M, UNDERHILL 1 East Chap June 21, 2012 To Whom It May< Concern, Re,: Letter Recommendation for Kosmont Associates -rwir 1 March 18, ,' Page 28 of j CRY Clef*. PATRICKJ. €AEOA CleyTr, CRAIG S. GREEN City Aderin18 r TROY L. BUTZLAFF, IC -CM Should you have any questions regarding ley expedence in using Kosm nt associates, please feet free to contact me at (714) 99"! 18. KOSMONT COMPANIES 1601 N. Sepulveda Blvd #382 Manhattan Beach CA 90266 ph 424.456.3066 fx 424.456.3087 www.kosmont.com 1 I i Honorable Mayor and City Councilmembers Manuel ill ., Director of RecreationCommunity Se i Res April 6, 2016 CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT AIM CONSULTING SERVICES SUMMARY The purpose of this staff report is for City Council consideration of a Consultant Services Agreement with the AIM Consulting Services (AIC), IMPACTFISCAL Finance Department allocate • - amount of $120,000; billed not to` --• $10,000 per i charged to a combination of Business Improvement Taxes Fund (pending the public hearing and approval of the City Council), General Fund, Proposition C, Future Development Fund, and other funding sources, RECOMMENDATION Staff recommends the City Council: 1) Provide direction to approve the Consultant Services Agreement with AI CS; and Authorize - Director of r: ` to makeappropriate trr ` and fund adjustments fromthe combination of Business Improvement Taxes Fund, General Fund, Proposition C, Future Development Fund, and other funding sources accordingly. BACKGROUND goalsAt their regular City Council meeting on June 3, 20153 City Council authorized the preparation of a 4 month initial Consultant Services Agreement with AIM to develop an Economic Development Strategy, Subsequently, at their City Council Study Session Meeting on March 2, 2016, AIMCS provided an update to City Council and presented their findings to implement a community-based and neighborhood driven economic and community development plan, while developing an economic development infrastructure with long term sustainability • "Baldwin I Path I A NewEconomy. Development of Downtown Private Public Partnership 2) Serve as the Bicycle Coordinator 3) Coordinate the reuse of Verizon Facility with County and State Officials 4 Joint Developmentof Downtown Baldwin Park Future Development Stak- i •,- r for .st Industrial Zone 6) Analyze Incoming Housing Development Projects with City Staff 7) Coordinate EconomicDevelopment/ Develop Neioroo/Norofit Infrastructure aligned with City Economic Goals ) Local Workforce Development Plan/ LA County Workforce Partnership pfflIII INNER! III r • a: - .ill• • MMMEM-M =-- April 6, 2016 Page 2 12) Inquire Possible SBA Business Assistance Loan Program Development 11) 1 .. evi ew I, B2 z AIMCS agrees to provide services to the City for a period of one (1) year. The City has the right to terminate the agreement with or without cause for any reason, with 30 days written notice. City Council directed staff to review the AIMCS proposal to ensure that there would be no duplication of work with Kosmont Companies' economic development related strategy. Upon staff review, it was confirmed that no duplication of services impeded with Kosmont Companies Services, Therefore, staff was directed to bring forth a Consultant Services Agreement with AINICS. LEGAL REVIEW The City Attorney has reviewed the Consultant Services Agreement with AIMCS and approved it as to form, ALTERNATIVES The City Council may elect not to approve the Consultant Services Agreement with AI CS, Ar CS Consultant Services Agreement Page 1 of 6 11:4011 lxolgmfjqa�� AIMCS Consultant Services Agreement Page 2 of 6 time services are performed ' Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereonor conform to s�� laws. The terms of this Agredment shall be interprOted according to the 1�ws of the State of California. # (A) Cofi**:fiensive General Liability Insurance (including premises and contraOtOal. IfOility, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, si'ngle limit, per occurrence; and (2) Property Damage -- $1 , 000,000, single limit, per occurrence.; or (3) Combined single limits — $2,000,000. AIMCS Consultant Services Agreement Page 3 of 6, insurance or self-insurance maintained by City or its officials, office agents or employees shall be in excess of Consultants' insurance an • contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice t City of cancellation or of any material change in coverage before suc change or cancellation, becomes effOGtiVe- I (F) With respect to Workers' Compensation Insurance-, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses aHW69 from work performed by Consultant for City, and the insurees aorbdMent in this re&td sWI be refleoted in the W4kers' Compons6gon Insurance •i AIMCS Consultant Services Agreement -,--.Page 4 of 6 19, COVENANTS, AND CONQITIONEi. Each to and each provision of this Agreement to be performed by Consultant shall. be construed to be both a covenant and a condition. 20. jkL��EbAdRMMtNT. This Agreement represents the entire. Agreemem between the City and Consultant. No verbal agreement or impliod covenant shall be hold Zth6 V4 johsoffNl a 8 of th pro 119 ts .9reerrent, Thls)�gtepraervt shall bid bM inure: to the benefit 11 eslb thit Mrelai-nbbt and Only subsequorit successors and assigns. 22. DESIGNATED REPRESENTATIVE& The Consultant Representative� (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representati've (B) desicfnated below shall act on the City's behalf as Project Manag�er. (A) CONSULTANT AIMCS 1:1401 E. Valley BouleVard, Ste. 201 El Monte, CA. 91731 (323) 271-4602 (B) City of Baldwin Park Att.: Shannon Yauchzee 14403 East PaciflGAvenu6 Baldwin Park, CA 91706 626-813-5204 AIMCS Cons u ltaiht Seffces Agreement Page 6 ®f 6 28 NQTICES. Notices pursuant to -this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to P-Jty's Designated Representative idehtified in Pardgraph `21 " of this Agreement. IN Vi ITNES,S WHEREOF, the parties have 6xe,cUted this Agreement on theday first above written. CITY OF BA—LE)WIN PARK By: Manuel Lozano, Mayor Dated" CONSULTANT:. AIMC,S, By.� GAB Z PRESIDENT Dat6d,:MARCH 22, 2016 r i. !' i ` � � i � AIM CS • Thank you •r the opportunity to submit this proposal to the City of Baldwin Park for strategic planning and consulting services relative to economic development activities within Baldwin Park. AIMCS. is a minority-owned and operated California Corporation based in El Monte, California that has been in operation since 2006. With offices in Los Angeles and San Bernardino Counties, we are a certified Minority Business Enterprise (MBE) with the County of Los Angeles Community Business Enterprise (CBE) Program, and Small Business Enterprise (SBE) with the State of California Department of General Services (DGS). Our firm comes with more than 25 years of experience in the field of Economic and Community Development and Urban Planning. During the course of this experience, AIMCS Principals have spearheaded and facilitated some of the City of Los Angeles' most prominent economic development and urban planning initiatives including but not limited to the creation of Los Angeles Bicycle Master Plan as well as the Los Angeles River Master Plan. Principals of AIMCS bring a uniquely qualified, experienced and technically trained team of professionals who understand the necessity of providing responsible community-based and neighborhood driven approaches to expanding economic development opportunities for local communities. As such, AIMCS submits the following proposal for your review, If you have any questions regarding the information provided, please feel free to contact Me at your earliest convenience. Sincerely, Ga riel Perez, Praiderrt--� 11401 East Valley Boulevard, Ste 201 I El Moutei CA 91731 1 323.271.4602 1 ,vww,AlMCSn,orld.com- PROPOSAL Goat To implement a community-based and neighborhood driven economic AND community development plan while developing an economic development infrastructure with a goal of long-term sustainability. Primary Objective; Implement goals of February 2016 AI LS report entitled: "Baldwin Park A Path To A NeLy Pconorrl ' i.. * i i .ii #i . ` # + # . * . • *i* .; i # -i * i', f # ` i` 'i + f i # # i ': • • r #`' i*i; ii f i # f' *if #, Initiate vislpping exercise with public and private stakeholders.t et trnipe the best path f6mard in ro and t the Futuro r developrrlenf of the east iridl�strlal one Oetiver te; rr r t r tr rn pro er owner`s p vwi#t�ir i 11401 East Va11ey Boulevard, Ste 201 1 EI Monte, CA 91731 1 323.271.4602 1 iYww.A1MCSworld.com 1 8. Begin evaluation and development of neighborhood economic development human/neighborhood infrastructure including working with local non -profits and align economic goals with that of the City of Baldwin Park [Deliverable: Begin comprising contact data of appropriate entities and initiate engagement with local non -profits to ensure adequate communication of City's economic goals within PQ�� of executed contract with report backs and recommendations to Council as necessitated through ongoing developments I 13. Work with the County of Los Angeles to review provisions of AB2 and Enhanced infrastructure Financing Districts (ElFD) to determine the feasibility of establishing an authority structure for the downtown core [Deliverable: Begin review�� of commencement of executed contract and report back to Council with quarterly recommendations or as necessitated through ongoing developmentsj I1401 East Valley Boulevard, Ste 201 1 El Monte, CA 91731 1 323.271.4602 1 ivvvw.AlAICSworld.com TERMS AND FEES One- Year contract with an option for a one-year, e te nsion' billed at a Mue NbT To $10,000 per month at a rate of $172.41 per hour. 11401 East Valley BoutevaM, Ste 201 ' El Alontei CA 91731 1 323.271.4602 1 w°ww.AIMCSwoa-ld.com 11401 East Valley Boulevard, Ste 201 1 El Monte, CA 91731 1 3231.271.4602 1 www.AIMCSworld.com supermarket along the • Yard Corridor was one of multi -uses of the 90 -plus acre site PROJECT HIGHLIGHTS: �SpearhOded and facilitated all efforts of community oi)trpz4h 0590000 the rd&Sign, re46hlllg ad GEQA, wrnpliance of neafly 90 acres of land. This b&t r6sdifbd in 40 ams of new mereatim spac% supermarket, light industrial business p.rk, Sonia k $*O�Dr Learning Acaftbi&8 and rabW-tise, housing development. This multi-year effort also encompassed communication with multiple levels of government including state, county and federal entities as well with railroad and Metro authorities. 11401 East Valley Boulevardo Ste 201 1 El Monte, CA 91731 1 323.271.4602 1 www.A[MCSworld.com - - -r Master Plan which called for a network of connecting bike lanes across the entire City. PROJECT HIGHLIGHTS: Worked in unison with the City of Los Angeles Department of Transportation (LADOT) to create the City-wide plan which was adopted in March 2011. The plan was a multi-year efforl: that included outreach I to the bicycling community to promote local activity in and around the varied neighborhoods of Los Angeles in an effort to promote healthy living and spur local economic development. 7th Streq_Catalina Avenue to Figueroa Street, Los Angeles CA 90012 (approximate address) Spearheaded all efforts of community outreach for this 2.2 mile bike which included outreach to local merchants along the path to advise them of process of construction and encourage participation of neighborhood process. 11401 tist Valley Boulevard; Ste 201 1 . El Alonte, CA 91731 1 323.271.4602. 1 wRw.A1MCSworld.e.ora I PROJECT HIGHLIGHTS: Aimed at the economic and social rejuvenation of local neighborhoods along t e os Angeles River, 11401 Eist Valley Boulevard, Ste 201 1 El Monte, CA 91731 1 323.271.4602 1 www.AIMCSworld.com Spearheaded and facilitated the creation and the revitalization o green space, infrastructure and programmatic improvements to a major park Los Angeles. 11401 East Valley Boulevard, Ste 201 1 El Monte, CA 91731 ::1 323.271.4602 1 www.AIMCSworld.com FROM: Rose Tam, Director DATE:r! SUMMARY The City Council requested that staff return with a report on options in regards to annual auditing services. FISCAL IMPACT There is no fiscal impact at this time. There may be possible future savings to the General Fund up to $46,800 over a five year contract depending on the selection of an auditing firm. RECOMMENDATION It is recommended that the City Council direct staff to arrange for the top three firms from the 2014 RFP to return and make presentations to the City Council. 1►& XF-Iffe-DREP It is recommended by the Government Accounting Standards Board (GASB), which sets up the procedures for Governmental Agencies audits and reports, that the local agency should have request for proposals every five to seven years and that the local agency as a matter of policy should consider using a different firin after the same time period. After the City's contract with Vasquez & Company ended in fiscal year 2012-13, the City sent out an RFPin April 2014to request auditing services. Brown • •, Accountancy Normally,Corporation (BA) was selected and has been working with the City for the last two fiscal years, Due to the new GASB 68 implementation and staff turnover, the audit fell behind schedule this ` due datefor ♦ • of Y December 3 1. BA asked the City to request an extension of the CAFR deadline to February 28, 2016 from the Government Finance Officers Association (GFOA) and it was granted, The CAFR was completed on February 22, 0!• The City Council also asked about BA's role in the City of Pasadena during a time when there was an alleged embezzlement from the City in excess of $6M. Brown Armstrong conducted the audits in Pasadena during the years 2011 through 2014. They did not detect the fraud, but they did issue several f+ • over Pasadena'saccounts payable - • control procedures during Councilthat time. Pasadena recently hired another firm through an RFP process, Below is a list of recommended auditing firms from the previous RFP sent out in April 2014 for the City • select the top three to come backand make presentations: Options for Annual Auditing Services April 6, 2016 Page 2 LEGAL REVIEW Not required ALTERNATIVES The alternatives that the City Council can choose include: 1. Direct staff to arrange presentations from the top three firms from the above list. 2. Select one of the recommended firms and direct the Mayor and City Clerk to execute a contract, 3. Make no •'" at this time and retain BA as the City's audit firm, ATTACHMENTS ITEM NO. 14 01 "''31 STAFF RE PORT �r i r «...i ,.t ; �tr,fi�, "�Ck�fvNr. ®_.Honorable Mayor and Cityy Councilmembers ., FROM: Manny Carrillo, Director of Parks and CommunityServices Amy Harbin, a pie Ruclas, Housing Manager April 1 This report requests City Council review the submitted Commission applications and appoint individuals to serve on each respective Commission to fill the current vacancies, FISCAL IMPACT Commissioners serving on City Commissions receive a stipend of $50 for each Commission meeting attended, Staff recommends that Council review the submitted Commission applications, •r . • • f authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) t upon satisfactory clearance by the DOJ, appoint individuals to the respective City • •� • adopt,f • Resolutions: 1) Resolution No. 2016-116, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers i f 2) Resolution No. 2016-118, entitled, "A Resolution of the City Council of the City of Baldwin Park •f• • Individuals to the Housing Commissionof of Baldwin rr to Office Numbers i and 3) Resolution No. 2016-119, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Personnel Commissionof . City of i.ldwin Park,f NumbersOffice . 4) Resolution No. 2016-121, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing an Individual to the Planning Commissionof the City of Baldwin Park, to Office Number 5;" This report and the associated Resolutions have been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND Pursuant to Chapter 32 of the Baldwin Park Municipal Code and in response to the expiring office terms of seats on the various city commissions, staff advertised on February 18, 2016 and will be Appointment of Commissioners March 16, 2016 Page_2 accepting applications until April• seeking applications fr• irmer Commissioners and Baldwin Park residents that wish to serve on a city commission. Advertisements were posted at City Hall, Julia McNeill Senior Center, Esther Snyder Community Center, Baldwin Park Library and Baldwin Park Arts r Recreation Center, as well as an interactive banner on the City website. The deadline forr • 1 of applications will be April 4 2016 i1 pm. *n February 17, 2016, the City Council voted for the termination of all commissioners from the Parks •' Community Services• • (except the High School St• g Commission, CommunityHousing Commission, and Personnel Commission leaving all offices vacant. 1) Parks and • • Offices 2) Planning Commission (Office 1, 2, 3 and 4 were filled March 17, 2016) Offices Vacant - Housing• • Offices ► anr Personnel• • r Applications were received and reviewed, residency was confirmed and voter registration was verified as applicable. Copies of the applications were also provided to the departments for review and to further qualify applicants. Staff respectfully request that Council review the applications and select thoseindividuals they wish appoint to each of the commissions, respectively. ATTACHMENTS #1Roster of Applicants #2 — Resolution No. 2016-116 and Applications for Parks and Community Services Commission 43 — Resolution No. 2016-118 and Applications for Housing Commission # Resolution No. 2016-119 and Applications for Personnel Commission #5 — Resolution No. 2016-117 and Applications for Planning Commission WWI Im Recreation/Community Planning Housing Personnel Services Jean M. AyalaJohn L de Leon John de Leon Deanna Coronado Robles Deanna Coronado Robles Edith Flores Deanna Coronado Robles Christopher Isidro Saenz Nabor Gilbert Padilla Christopher Isidro Jo Ann Watkins Deanna Coronado Robles Saenz Christopher Isidro Saenz Joanna Valenzuela Kenneth D. Woods '�� • ! � I', r a HICk 4 *01 U I 1101 ilk 10 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY 0 BALDWIN PARK APPOINTING QUALIFIED INDIVIDUALS T THE 1 RECREATION & COMMUNITY SERVICES COMMISSIO OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS WHEREAS, the Recreation & Community Services Commission consists of eight (8) members and Office Numbers 1 through 5 are appointed for a two-year term and members of Office Number 6 through 8 (Student Commissioners) are appointed for a one-year period; and WHEREAS, on February 18� 2016, the City Council open the application process for all City Commissions; and WHEREAS, a Notice of Vacancies on the Recreation and Community Services Commission was posted at the following locations: City Hall, Esther Snyder Senior Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's Office is accepting applications from the date of advertisement through April 14, 20161 and WHEREAS the City Council desires to fill Vacant Offices 1, 2i 3) 4, and 5, due to the Vacancies of e�ch office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.08, appointments to Office Number 1, 2, 3, 4, and 5, are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On February 17, 2016� City Council voted for the termination of all commissioners from the Recreation & Community Services Commission Office Numbers 1, 2, 3, 4, and 5, and directed staff to advertise for the vacancies. Section 2. All Commissioners serve at the pleasure of and are subject to Council discretion. Pursuant to BPMC Section 32.09 if a Commissioner is removed, it is standard to advertise and accept applications to fill the position. With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint applicants for Office Numbers 1, 2, 3, 4 and 5 and one student from each high school to the Recreation & Community Services Commission as Student Commissioners serving in Office Numbers 6, 7 and 8. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: Resolution No. 2016-116 Page 2 OFFICE N—U'-M' B —ER CdM M` I–S- —SI 0" N E R TERM ENDING 2 3 4 5 6 Luz Mercado (VS) 6/30/16 7 Madeline Gutierrez (13PHS)Mw.n 6/30/16 8 Anthony Grijalva (PS) 6/30/16 Section 3. That the City Clerk shall certify to the adoption of this Resolution an forward a copy to this resolution to all appointees and to the Recreation and Community Services Commission Secretary PASSED, APPROVED and ADOPTED this 6 th day of April, 2016, MANUELLOZANO MAYOR ATTEST.' STATE OF CALIFORNIA COUNTY OF LOS ANGELES S& CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2016-116 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on April 6, 2016, by the following vote: AYES: COUNCIL MEMBERS, NOES: COUNCIL MEMBER& 1BSEWT--e-■ r;Lr ALEJANDRA AVILA, CITY CLERK PLEASE ATTACHBALDWINCURRENT COPY OF/,if"t' I'R'K RECEIVED A UTILITY BILL AND APPLICATION FOR CITYC kS IW1'. , o, A COPY OF YOUR And T I _ r�X OF WIN PARK STATEMENT OF QUALIFICA APPLICATION IS FOR THE FOLLOWINGCOMMISSION: seipar fe fa Ucatr`orf is r fuired for each c trfrrfissjotF°)s � n, UA 1 PERSONAL- INFORMATION: w Name a" _ Residence Address�?0 Length of time at this Addrea Q E-mail address:(, Home Phone No. (0- Cell/Message Phone No. Ja , Are you 18 years of age or older? _ Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION:- Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 1 High School Graduate? G.E.D.? Nar se and LocatCorr of Colletft or Univ rsl Course of Stud fiegree �. EMPLOYMENT INFORMATION / EXPERIENCE: Name and Address of Ern Ioer s Position Title Dates of Eng to ment REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. lit a _ IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits, HAVE YOU EVER BEEN CONVICTED LO Y OR MISDEMEANORTHE THAN I O TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: C LEDGE UC TIFICATI : I understand [fiat upon filing this application becomes a public record. I certify under penal of perjury under the laws of the Stat; of California that the foregoing is true a r, rrect;. Date y i O Do Not Write 80low thislne - For Cit Use Only Residency verification: L1 Yes 0N Date` ... � Voter Registration Verification: El Yes El No Residency verification: El Yes ❑ Into mate. Appointment date: Residency verification: El Yes ❑ No Term c laiae . Oec�'Vlvtc' e, Statement of qualifications Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include nay additional information you feel will be beneficial to the council in consideration of your appointment to this commission. 0 1 have been a residence for 40 years. 0 1 have operated and owned my home childcare for 13 years * I have managed my family construction business, contracts, proposal, invoices, license, workers compensation, blue prints, and bond insurance. 0 Was on the over site committee for the Baldwin Park School District. 0 1 am very involved in the community. 4 1 volunteer as a manager and coach for a special needs baseball team 4 1 volunteer at Tracy elementary • School Site Council at Sierra Vista High School • Elac and Delac at Sierra Vista High School 4, Part of BPRAC Baldwin Park Residential advisory committee I Deanna Robles have been a residence of Baldwin Park for about 40 years. Ihave seen the city grown and change for the best. My objective is to be part of a planning commission to look and land use, urban design, transportation, housing needs and the economic of our fine city to update and maintain the city plans of development to better our city. Be a team player in the city planning commission on the policies and programs. I have managed my families construction business, contracts, proposal, license, workers compensation, bond insurance, blue prints, and permits. I was apart of the over site committee for the Baldwin Park Unified School District, where I overseen some of the new constructions of building in the district. I have owned and operated my home childcare business for 13 years. I volunteer all over our beautiful city and schools. I volunteer for the Baldwin Park residential committee. I volunteer at Baldwin Park National Little League for our children with special needs Baseball. Living in this amazing city and seeing it transform over the years in to an amazing city, I am very passionate about our city of Baldwin Park, and I would like to see it grow even more to its full potential. I have dedicated my adult life to serving my community and It would be an honor to serve for my community and be part of an amazing team of a communion. RECEIVED PLEASE ATTACHA CITY OF BALDWIN PARK CURRENTF UTILITY BILL AND APPLICATION FOR CITY COMMISSION R 8 2016 ACOPYOFYOUR And PHOTO 10 STATEMENT OF QUALIFICATIONSt APPLICATION IS FOR THE FOLLOWING COMMISSION: eara toiicat i it r each comm PERSONAL INFORMATION:- Name P'o Residence Address ,.a Length of time at this Address: 49 -E-mail address:_ Home Phone ` No a i ,, Cell/Message Phone No a Are you 18 years of age or older? C S e you registered to vote in the City of Baldwin Park? + U I i ee- G Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position EDUCATION: Circle Highest grade you completed, 1 2 3 4 5,,6 7 8 9 10 41 1 High School Graduate? I. game and LocatlpMRf Colle a or Unive i Course of Studv lie ee �'—t'L0 nI 0, 1-15 0 N w e 2-S "T --f If I r--`( s EMPLOYMENT IF I 1 EXPERIENCE., Name and Address. of Employer(s)r Position Title Cates of Em to rnent fzt4,t-rte C LLec.: "tat cc_e 1? f - t lease rovi a the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who n comment on your capabilities and character. t ri,Address Phnne,No, IMPORTANT: Read the following carefully and answer completely. A conviction is not an autDmatic bar to appointment. Each case is considered on s s HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEPAEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and p ACKNOWLEDGEMENT/CERTIFICATION: I understand t at upon riling, this application becomes a public record. I certify under pe penury tinder the la of the Make of Cafrfomia that the foregoing is true d C40 ct. U V_t a l SignatureDate Residency verification: 11 Yes ElNo Date: voter Registration verification: ❑ Yes ❑ No Residency verification: El Yes ❑ No Date: Appointmentdate: Residencyverification: ❑ Yes ❑ No Hate: Term expires: Name C Commission Requested: Use this is to list your goals and oo**�as and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. LI A 4, f,' C6 f tArLAIF ,,A LAST- I efti-, (ii,, A, -, o- A is 5 k3 Iw. i-tkGe f- X146 V 4A C; 0 DMIC j -4 C- A ki 111,, j I IN, rQ 7) A AJ -r '-Is F-- flatll�� . . . .... ... .... . VOr> as L- ,'I L E tj j ir, SEEcT Tf eta.ei P V A a -kit S ACA 9 Q° Ow"'i S a- 0j= \Awe I -k TI ii 't Aeft 0-� - �, W, Ki 4, 5 7 Date. -- Signature - li Please be advised that you and your qualifications may be discusse e oun a an open rneei I will be included in the pool of iappikants provided however, that you submit cuffentproof of residency at the time of said recruitment. - Failure to provide current proof of residency with each recruitment will invalidate this application. name, �t V I 4 I- �i Ir Residence AddressI — Length of time at this Address. -mail address: Home Phone W06_ Cell/Message Phone No-_��"��) Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? r Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position.-, EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 2 High School Graduate? G.E.D.? NLqrn — Degree @and Location Colleg or Uniyqrs @ is Course of Study EMPLOYMENT INFORMATION I EXPERIENCE: o nt Name and Addresp�Employer *S _ s Position Title Dates of pLme y__ __ I REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. e IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_jA,/L) If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENTICERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is nd77 corre a L7 , 4"a k r, Date ature Do Not Write Below thiS Line - For it yse Only__ Residency verification: 0 Yes El No Date:--,,— Voter Registration Verification: El Yes El No Residency verification: El Yes El No Date:----- Appointment date: Residency verification: 0 Yes El No Date: m Term expires- r 5 l . Name, 'Commission Requested Pit r Vi"'C45 i. r • .i.. • ki • i • i. k i': iii -• f have lived Baldwin t for iyears. Myparentsmoved i r' in 19511 was 9 months old. I growihere withparents served the City in many different. positions. I helped them with many events and sawhow important. i be activity your City. I went iCenter Elementary, Jonesi •apd-Baldwin Park High School. My children and three of my grandchildren have sir` to school in Baldwin Ps served itthe PTA at Geddes School for er • i' two years councilpresident. i `1i i i Irr yearsBaldwin Park. server director iSpecial Needsat Faith Community 994 1 helped my husband i run all i• outreach p Easter, and Fourth of outreach at Faith Community Church for -a worked i Baldwin Park SchoolA i year as 1`, r Education Aide, and . Preschool Teacher.. working r` . nt to Citrus College and got my AA. I retired from Baldwin Parkii A 2010. I have severed as Recreation and Community Service Commissioner for ' past three years and would loveto continue severing the city. Cate; 4ur6�" Notice: Please be advised that you and your qualifications may be discussedy the CityCouncil at an open meeting. ff r • ` - a �1 a i� -• a - f r -. i a how I MII�- a f . ' ! a `: 1 i ,... a . . � r .. � :f / a ` ' ♦ ♦ a I f ♦ � f i .': • t /:' :,:i `f ` /!a / f /`f' a ♦ a i as a I` a 1 2 rem "1 0 Is] I I to] a A 9 1 P Me Owe k� mk� HOII,,IOSI 0 RR -11-N. INNE111"b1*01111M I WA -,4 a Z Ll Q 01111 LT z 0 * W, 0 9 Al J:QfM1 WHEREAS, the Housing Commission consists of seven (7) members ani. members are appointed to a two-year term on a staggered basis; and H WHEREAS, on February 18, 2016� the City Counci opened the application process for all City Commissions; and WHEREAS, A Notice of Vacancies Was posted at the following locations4 City Hall, Julia McNeill Senior Center, Esther Snyder Community Center, Baldwin Park Library and Baldwin Park Arts & Recreation Center, as well as the City website. The City Clerk's Office accepted applications from the date of advertisement through April 14,2016;and WHEREAS, the City Council desires to fill vacant Offices 1, 21 3, 4, 5, 6, and 7 due to the vacancies of each office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32,08, appointments to Office Number 1, 2, 3, 4, 5, 6 and 7 are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALMIN PARK HEREBY RESOLVES AS FOLLOWS: SectionFebruary 17, 2016� City Council Voted for the termination of all commissioners from the Housing Commission Office Numbers 1, 2, 3, 4, 5, 6 and 7 and directed staff to advertise for the vacancies. Section 2. All Commissioners serve at the pleasure of and are subject to Council discretion, Pursuant to BPMC Section 32.09 if a Commissioner is removed, it is standard to advertise and accept applications to fill the position. With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint applicants to the Housing Commission for Office Numbers 4, 5, 6 and 7. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: 57 k1 Page 2 Section 3. That the City Clerk shall certify to the adoption of this Resolution and forwarli ? copy to this resolution to all appointees and to the Planning Commission Secretary. MANUELLOfpr ANO IL&YOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES S& CITY OF BALN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2016-118 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on April 6, 2016, by the following vote: ■ ALEJANDRA AVILA, CITY CLERK PLEASE ATTACH CURRENT Y ' l`OF �,hD °,Vlri PARK IT ILL APPLICATIONI a A COPY OF YOUR And PHOTOID STATEMENT OF QUALIFICATIONS,,,, APPLICATION IS FOR THE FOLLOWINGCOMMISSION: _ se aratre application iois rg tare for each_co psstgn PERSONAL INFORMATION: w M Name �' _ - y Toga P Residence Address— -- p fi Length of time at this Address: E-mail address; -- r Home Phone No Cell/Message Phone No. Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park?. - Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? n If yes, name of agency and positiom,�„� �p TI Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 2 High School Graduate? a G.E.D.?_ Name and Location of College or Unlyerst � Course of Study Cb e w. EMPLOYMENT INFORMATION ( EXPERIENCE: .Name and Address of Ent to er s _ Position itl .T gates of Emolo rnent 6a io� �1 REFERENCES: Please provide the names of two O persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address.... . .. Phone No. w IMPOR . � e TAT Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE I OF A FELONY I EANOR OTHER THAN A MINOR TRAFFIC I LTI ? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNO LEDGE ENTICERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing :istrue an corren Date i ter Do Not Write Below this Line - For City Use Residency verification: ❑ Yes ❑ No Irate; mm, Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Late: . nwn Appointment date: Residency verification: ❑ Yes ❑ No Date: Team expires: Name— Commission Requested: i STATEMENT LIFI I : Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. T6, T L 0 90 a IN ' 14 ' o �✓t� ill d r L Date; Sigh e Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment.Failure to provide current proof of residency with each recruitment will invalidate this application. RECEIVED L DV,fII`S PARK MAR - 7 2016 CURRENT COPY F �� , � i ATTACH i� ,�I APPLICATION FOR CITY A UTILITY BILL AND CITY OF BAI.�WIN PARK COPY F YOUR And t.l, CLEPKS IDEPARTMENT PHOTO I `..i`'`� ('o ). APPLICATION IS FOR THE FOLLOWING COMMISSION: g ; j fA aerate a ticatt t"t i r aired for each corn missi h PERSONAL INFORMATION: Name t Residence Address-.,, , ay Length of time at this Address: : -mail address: _ Home Phone No. �IDQI Cell/Message Phone No. C� Are you 18 years of age or older?' �S Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 Q High School Graduate? G.E.D.? Name am pocation o Colley or Uni�eit Course of Stud De ree r a^ EMPLOYMENT INFOR ATI / EXPERIENCE: Name and Address of Ern to er s Position Title Dates of Ernplovrner�t t REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name Address Phone No. a IMPORTANT: Read the following carefully and answer completely. A conviction isnot an automatic bar to appointment. Each case is considered on its individual merits. AVE YOU EVER BEEN CONVICTED FELONY OR MISDEMEANORTHE THAN I TRAFFIC VIOLATION?_ If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOLE® ETICETIFICATIO: I understand that upon filing, this application becomes a public record. I certify 4underpef perjury under the lFofState Calltornia that the foregoingct. Date Signature Do Not Write Below this Line -For Cit Use Ori Residency verification: ❑' Yes F-1NoDate,- � -- Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date. Residency verification: ❑ Yes ❑ No Tate:"_. Term expires: O,e_n'V1fAC1,- L 1X1.1 1C/ t p -s Statement of qualifications Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include nay additional information you feel will be beneficial to the council in consideration of your appointment to this commission. 0 1 have been a residence for 40 years. 0 1 have operated and owned my home childcare for 13 years ® 1 have managed my family construction business, contracts, proposal, invoices, license, workers compensation, blue prints, and bond insurance. a Was on the over site committee for the Baldwin Park School District. * I am very involved in the community. 0 1 volunteer as a manager and coach for a special needs baseball team 0 1 volunteer at Tracy elementary 0 School Site Council at Sierra Vista High School' 0 Elac and D elac at Sierra Vista High School 0 Part of BPRAC Baldwin Park Residential advisory committee I Deanna Robles have been a residence of Baldwin Park for about 40 years. I have seen the city grown and change for the best. My objective is to be part of a plannin commission to look and land use, urban design, transportation, housing needs and the economic of our fine city to update and maintain the city plans of development to better our city. Be a team player in the city planning commission on the policies and programs. I have managed my families construction business, contracts, proposal, license, workers compensation, bond insurance, blue prints, and permits. I was apart of the over site committee for the Baldwin Park Unified School District, where I overseen some of the new constructions of building in the district. I have owned and operated my home childcare business for 13 years. I volunteer a over our beautiful city and schools. I volunteer for the Baldwin Park residential committee. I volunteer at Baldwin Park National Little League for our children wit special needs Baseball. Living in this amazing city and seeing it transform over the years in to an amazing city, I am very passionate about our city of Baldwin Park, an I would like to see it grow even more to its full potential. I have dedicated my adult life to serving my community and It would be an honor to serve for my community and be part of an amazing team of a communion. 3 ale I R IL*IUI Residence Address Length of time at this Address: i WL E-mail address, Home Phone No. 0 1 A Cell/Message Phone No. Are you 18 years of age or older? ...... �e S Are you registered to vote in the City of Baldwin Park? .00, aprileA Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and positiont EDUCATION: Circle Highest grade you completed, 1 2 3 4 5 ,6 7 8 9 10 11 a High School Graduate? 11211111 W, 1-4, FRUMP N (--t 1-- IJ Or Sn. 1-5 Q N +v c. r's IT—f Is rzi I! EMPLOYMENT INFORMATION I EXPERIENCE: D -f-C K � L_ S :11ra-WWA2 nerilyl MOTE1 f.1 reR JT11 I No* .1 ACKNOWLEDGEMENTME RTIFICATION- I understand t upon filing, this application becomes a public record. I certify un rpe 0 perjury underthe laws of1he State of California that the foregoing is true dCD cl, 4A �rc '6a—te Signature DoNotw Residency verification: El Yes El No Date: Voter Registration Verification: El Yes El No Residency verification: 0 Yes 0 No Date:-—. Appointment date: I Residency verification: El Yes El No Date: Tenn expires: (— 't I I® r Ip P �Ic fl--, k -I �ts 5,4e A z-- �l - J 'j f-� Name Commission Requested: a rA cl �T, I =1 LI I go] atj Use this space to list your goals and objecfives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel w1ill be I -seneficial to the Council in consideration of your appointment to this commission. L,A5'f kA M -N 5 C \6-c 0—,N — -i E A V -S � ,-, , �\)I\a,< i -LA, �;G L- OME, tj j %& I -P -: LT ; TI ;; JI ON 1 r -I CO,i (-- I L.1 5 X LI -I Ak VI- tc�( Al Date:- 3 - I.- K, 1- 0 i7 ka--Z; 5E-rtCI(—%4 Aka -q A L, t—n A As�t " FD Signature Notice - Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application. 11031.0-y'a, COW• 111101111, R -MV WHEREAS, the Personnel Commission consists of five (5) members and members are appointed for a two-year term on a staggering basis; and WHEREAS, on February 18, 2016, the City Council open the application process for all City Commissions; and WHEREAS, a Notice of Vacancies Was posted at the following locatiow City Hall, Esther Snyder Senior Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's Office accepted applications from the date of advertisement through April 14, 2016; and WHEREAS, the City Council desires to fill the Offices 1, 2, 37 4, and 5� due to the the vacancies of each office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32,08i .-�ppointments to Office Number 1, 2, 3, 4 and 5 are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On February 17, 2016, City Council voted for the termnation of Es commissioners from the Housing Commission Office Numbers 1, 2, 3, 4, and 5 a directed staff to advertise for the vacancies. I Section 2. All Commissioners serve at the pleasure of and are subject to Council discretion. Pursuant to BPMC Section 32.09 if a Commissioner is removed, it is standard to advertise and accept applications to fill the position. With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint applicants to the Personnel Commission for Office Numbers and 5. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: 3 0 Ll �IMMOR14, OMNI Resolution No. 2016-119 Page 2 Section 3. That the City Clerk shall certify to the adoption of this Resolution and forward a copy to this resolution to all appointees and to the Personnel Commission Secretary. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Parki do hereby certify that the foregoing resolution 2016-119 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on April 6, 2016, by the following vote: ■ ALEJANDRA AVILA, CITY CLERK RECEIVED PLEASE ATTACHY Cit , !,L i.`PARK C ETC Y F l ,,16 APPLICATION FOR CITY COMISSIr.af �tl,e.�:eWAR -720 A UTILITY BILL AND A COPY OF YOUR And AOF ILDWIN PARK PHOTO ID STATEMENT OF QU ILIFIC : � ��t ,R ._ ° ��° � I".: � . 11R DEPA S APPLICATION IS FOR THE FOLLOWING COMMISSION: fA seClaraie appyqatipn is re tare for each commis rr PERSONAL INFORMATION. Name Residence Address Length of time at this Address: E-mail address: o Home Phone N t Cell/Message Phone No. Are you 18 years of age or older? `-4 a Are you registered to vote in the City of Baldwin Park? t Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 S High School Graduate? G.E.D.? Narne and Location of Colle e or Lln versi Coursepp of Stud . De me l e tt1:1 likt AA V J° UV'krr SOL . e4 e ler EMPLOYMENT INFORMATION / EXPERIENCE: Name and Address of Employer s Position Titte Dates oftnploylnent REFEREN CES Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, Name Address Phone No. pp i'�o 1 PORTA T: Read the following carefully and answer completely. A conviction isnot an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED F A FELONY OR MISDEMEANOROTHER THAN I TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon flung, this application becomes a public record. I certify under penalty of perjury under the 1 0 tote of California that the foregoing is nd correct. q Signature Not Write Below this Lige.- For Cit` i�se nC Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date::.— . w,n Appointment date: Residency verification: ❑ Yes 0 No Date: "Perm expires: _. Statement of qualifications Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include nay 144iti4in?l i -It 1TErEti6ya,T#U.-w-ut�-eLwAUJieJieneflciaI to the council in consideration of your appointment to this commission. * I have been a residence for 40 years. * I have operated and owned my home childcare for 13 years I have managed my family construction business, contracts, proposal, invoices, license, workers compensation, blue prints, and bond insurance. Was on the over site committee for the Baldwin Park School District. I am very involved in the community. 1 volunteer as a manager and coach for a special needs baseball team 1 volunteer at Tracy elementary School Site Council at Sierra Vista High School Elac and Delac at Sierra Vista High School Part of BPRAC Baldwin Park Residential advisory committee I Deanna Robles have been a residence of Baldwin Park for about 40 years. I have seen the city grown and change for the best. My objective is to be part of a planning commission to look and land use, urban design, transportation, housing needs and the economic of our fine city to update and maintain the city plans of development to better our city. Be a team player in the city planning commission on the policies and programs. I have managed my families construction business, contracts, proposal, license, workers compensation, bond insurance, blue prints, and permits. I was apart of the over site committee for the Baldwin Park Unified School District, where I overseen some of the new constructions of building in the district. I have owned and operated my home childcare business for 13 years. I volunteer all over our beautiful city and schools. I volunteer for the Baldwin Park residential committee. I volunteer at Baldwin Park National Little League for our children with special needs Baseball. Living in this amazing city and seeing it transform over the years in to an amazing city, I am very passionate about our city of Baldwin Park, and I would like to see it grow even more to its full potential. I have dedicated my adult life to serving my community and It would be an honor to serve for my community and be part of an amazing team of a communion. �` • 6 WHEREAS, the Planning Commission consists of five (5) members and members 2re appointed to a two-year term on a staggered basis; and WHEREAS, on February 18, 2016, the City Council opened the application process for all City Commissions; and WHEREAS, A Notice of Vacancies Was posted at the following locations6 City Hall, Julia McNeill Senior Center, Esther Snyder Community Center, Baldwin Park Library and Baldwin Park Arts & Recreation Center, as well as the City website. The City Clerk's Office accepted applications from the date of advertisement through April 14,2016;and 11111 DRUM 11 1 1 1 rp� mns WHEREAS, in accordance with Baldwin Par unicipa o e ect on i appointments to Office Number 1, 2, 3, 4 and 5 are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK WEW,EBY RESOLVES AS FOLLOWS: Section 1. On February 17, 2016, City Council voted for the termination of all commissioners from the Planning Commission Office Numbers 1, 2, 3, 4 and 5, and directed staff to advertise for the vacancies. Section 2. All Commissioners serve at the pleasure of and are subject to Council discretion. Pursuant to BPMC Section 32.09 if a Commissioner is removed, it is standard to advertise and accept applications to fill the position. With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint applicants to the Planning Commission for Office Numbers 4 and 5. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: COMMISSIONER Kevin Patrick RqqqqL June 30, 2017 Edwin Borques...._j June 30, 2017 David L. Muse June 30, 2018 Maria Maciel Jr. �Ek June 30, 2018 1, ine '10, 2118 Resolution No. 2016-121 Page 2 Section 3. That the © Clerk shall certify to the adoption of this Resolution and forward a copy to this resolution to all appointees and to the Planning Commission Secretary. MANUELLOZANO MAYOR STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWI©_ _» I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2016-121 was duly and regularly approved and adopte y © © Council of the City of Baldwin Park at a regular meeting of the City Council held on April 6, 2016, by the following vote: ALEJANDRA AVILA, CITY CLERK PLEASE ATTACH CURRENT COPY OF f r E:' a,L.i..r k",� `4 PA%it A UTILITY LLL I f l A COPY OF YOUR And i:' PHOTO If } ( e - � , APPLICATION I F FOLLOWING - t / } j} se ar to aia dication is r gytt ed for each commissio PERSONAL INFORMATION: Name — y l/ l\ «, -e- 41,1 Residence Address- o Length of time at this Address: E-mail address: Home Phone No.—U _ Cell/Message Phone No. y_ Are you 10 years of age or older?, Are you registered to vote in the City of Baldwin Park? _ Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? y„_ v_ If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 A 5 6 7... 8 9 10 11 2 High School Graduate? G. E.D,? Dame and Location of College or Untverslt Course pf Study s t0�!aroe sm. y a C� EMPLOYMENT INF ATIN / EXPERIENCES Name grid Adf r sof Ern Ire er(s#i�ositicn SII a Dates of E toyrnent vbS 5{h ar ei e . �a►� GA i t's�,t- c�;n �s s�or�;e� 1ZI I� `'n2S'�` �' �&t Off` � e. re 1 i Z REFERENCES: Please provide the names of two persons, who are not City of Baldwin. Park Elected or Appointed Officials and who can comment on your capabilities and character, Address Phone No. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED A FELONY OR MISDEMEANORT THAN A MINORTRAFFIC VI L TIO ? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNO LE GE NTICERTIFICATI N: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true an orrec, ®ate Sig4d6re o Not Write Below this L.lrre - For City Use O l Residency verification: El Yes ❑ No Date: Voter Registration Verification: ❑ Yes El No Residency verification: ❑ Yes ❑ No Date.------ Appointment date, Residency verification: ❑ Yes 11 No Tate; Ym Term enp'res m .A. F Nene �O LO—O� Commission Requested:, IRM10114- IM7911AU 1,11 1 M 0 Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying, Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission, 60 'K 6N" r L 44 OC'J 0 of) c 11 . Date. Signature V Notice: Please be advised that you and your qualifications maybe discussed by the City Council at an open meeting, This Application and Statement of Qualification will be kept on fi/e for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application, r :r z r ► 'i: 1 Course of Studv r1 r rr 1 :rrr :1 •' r 11. ,i r r :f: 1 r �' r • i . EMPLOYMENT i i :1 MGM �m voytL � II .r pfh e+0 and who IMPORTANT: Read the following carefully and answer completely, A conviction Is not an automatic bar to appointment. Each case Is considered iIndividual merits. HAVE YOU ♦ I OF A FELONYOR MISDEMEANOR OTHER THAN A MINOR TRAFFIC i i r offenses,If yes, Please list all date d place of 1 and sentencelfine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct, Date Signature Residency verification; ❑ Yes ❑ No Date: _,, Voter Registration Verification: ElYes El No Residency verification; ElYes ❑ No fiats;<., Appointment dater y Yes ❑ o Date Termexpiresl. � estdenc verificakian; ❑ .. Commission Requested Y : 1-0�g � Coll-), v3.3vo2i Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional Information you feel will be beneficial to the Council In consideration of your appointment to this commission, ISC, WNZI<1�06-'V EDP— Date: 8 JIg n' act 0 (re— Mr.li'll�illi�ilill 1!1111!1111�l�qi�111 11��111 IN? 11�11111 !1111 1111111 = RAW MMOTORINFO., 7AUMUMIrt MOO EvAutilouiviou I f said recruitment. Failure to provide current proof of resi . dency with each recruitra . ent will invalidate this application. PLEASE ATTACH A CITY OF BALDWIN PARK,PAR�K MAR - 3 2016 CURRENT COPY OF APPLICATION FOR CITY COMMISSION"',IF-) A UTILITY BILL AND And Orli' OF KS DE PARK A COPY OF YOUR CITY CLERKS DEPARTMENT PHOTO ID STATEMENT OF QUALIFI T,PNS- CA� APPLICATION IS FOR THE FOLLOWING COMMISSION: f&Leparqte a plication is regy!!:qfor each commissionj-1 SO L INFORMATION: Name Residence Address - Length of time at this Address: E-mail address: - Home Phone No.AZ.,II— Cell/Message Phone No._�6_� Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any bo rd and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 A High School Graduate? 4'7L— G.E,D.?_— me and Location of Collect or University Course of StudyDe ree - - VMA EMPLOYMENT INFORMATION / EXPERIENCE: REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, I IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. I LATION? HAVEYbU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC V 0 If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGE MENTICERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. A Date Signature Do Not Write Below this Line - For City Use Onl Residency verification: EJ Yes El No Date: Votcr Registration Verification: El Yes El No Residency verification: El Yes 0 No Date,. Appointment date: Residency, verification: 0 Yes El No Date:' Term expires:, Name Commission STATEMENT OFjRYALIF [CATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be - beneficial to the Council in consideration of your appointment to this commission, Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this RECEIVED PLEASE ATTACH A CITY OF BALDWIN PARK ('1TY 0"["f;RIK #Aff - 7 2016 CURRENT COPY OF A UTILITY BILL AND APPLICATION FOR CITY COMM ISS 10N,!"', A COPY OF YOUR And T PHOTO ID STATEMENT OF QUALIFICATION,$ RK APPLICATION IS FOR THE FOLLOWING COMMISSION: narr �a n Y\ _p y:ired for each rnmlssi PERSONAL INFORMATION: Name, Residence Address Yo, C(� Length of time at this dkddresk�:q_rtJcs E-mail address: Home PhoneNo.('��_ Cell/Message Phone Not—iZE, Are you 18 years of age or older? �!A �1�. Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: TI '�ie's Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 S High School Graduate? G.E.D.?_ Name and Location of Coll Course Of Stu Y_ isij," Igree tr ee,,L EMPLOYMENT INFORMATION I EXPERIENCE: Name and Address of Em lo erls Position Title Dates of Elr�nloament ovrul�' CAJ- ed REFERENCES: Please provide the names of two O persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT. Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGE MENTICERTIFICATION: I understand that upon filing, this application becomes a public record. I certify underpe a ty of perjury under the laws of the State of California that the foregoing � Is true d orrect. orr Date Igna Ure Do of Write Below this Line - For City Use Cnly U Residency verification: D Yes El No Date: Voter Registration Verification: 0 Yes El No Residency verification: 0 Yes El No Date: Appointment date: Residency verification: El Yes El No Date:'- Term ex,pires: . . ..... 0,e-cofAc, L(Zdlot�e-S Statement of qualifications Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include nay additional information you feel will be beneficial to the council in consideration of your appointment to this commission. 0 1 have operated and owned my home childcare or years 4 1 have managed my family construction business, contracts, proposal, invoices, license, workers compensation, blue prints, and bond insurance. 0 Was on the over site committee for the Baldwin Park School District. 0 1 am very involved in the community. 6 1 volunteer as a manager and coach for a special needs baseball team 0 1 volunteer at Tracy elementary 0 School Site Council at Sierra Vista High School' 0 Elac and Delac at Sierra Vista High School 0 Part of BPRAC Baldwin Park Residential advisory committee I Deanna Robles have been a residence of Baldwin Park for about 40 years. I have seen the city grown and change for the best. My objective is to be part of a planning commission to look and land use, urban design, transportation, housing needs and the economic of our fine city to update and maintain the city plans of development to better our city. Be a team player in the city planning commission on the policies and programs. I have managed my families construction business, contracts, proposal, license, workers compensation, bond insurance, blue prints, and permits. I was apart of the over site committee for the Baldwin Park Unified School District, where I overseen some of the new constructions of building in the district. e owned and oiyerated rmtA home childcare business for 13 years. I volunteer all over our beautiful city and schools. I volunteer for the Baldwin Park residential committee. I volunteer at Baldwin Park National Little League for our children with special needs Baseball. Living in this amazing city and seeing it transform over the years in to an amazing city, I am very passionate about our city of Baldwin Park, and I would like to see it grow even more to its full potential. I have dedicated my adult life to serving my community and It would be an honor to serve for my community M•` part of an amazing team of a communion. Name I'_" ( 1) P, C" SA C. Residence Address Length of time at this Address: t le- E-mail address, Home Phone No. tj I A Cell/Message Phone No. 6 -2 -to Are you 18 years of age or older? O '5 Are you registered to vote in the City of Baldwin Park? � �O I�Ii 6 CA L Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? —ALL— If yes, name of agency and position-. EDUCATION: Circle Highest grade you completed: 11 2 3 4 5 6 7 8 9 110 41 U2 High School Graduate? 'G.E:D.?_L____j ee 1______Due Name and Location of College or 1.10vaWitCourse 0 f Study y— Ar .5 j-6 QN%'qea-S"r–( C' r -D �--j EMPLOYMENT INFORMATION I EXPERIENCE: Name and Address of Em lo er s Position Title 17, AC C. I "6,c JA'N` 90 IS — CtAj REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Name:Address l hone'No, qz_:-5U 5 fj IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? Jf yes Pleaselist all offenses, date and plqqe of qffense.(s), and sentenceffinq rpr.ol.ved; ACKNOWLEDGE MENTICE RTIFICATION: I understand tiit upon filing, this application becomes, a public record. I certify undai 6,1parlury under the laws of the State of California that the foregoing is true d carr L [A Date Signature Residency verification-. El Yes El No Date: Voter Registration Verification; 11 Yes El No Residency verification: 'El Yes 0 No Date: Appointment date: Residency verification: 0 Yes El No Date: Te rTn expires: I C'I.Jr,L5 'PP141FA" 5�W,4 -z— P( -A N Name Commission Requested - It -- -- tAll �°f f \ & tN ct-ufLZ'nAt% As; t �6 Ak *KOV\ 4L fO&kKLIS-iIOA , �,® 1— Date: Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. 111111;1111pi� 11!� 11 WMEM of said recniament., TNIUT-515 —proviae currem proor oi MIM lu VVYIP 3UP application. g, LA ST, I A-u*t IIALe AA c %-t C- ®,if 7 j %E, TIle E'T Tj F- vt �°f f \ & tN ct-ufLZ'nAt% As; t �6 Ak *KOV\ 4L fO&kKLIS-iIOA , �,® 1— Date: Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. 111111;1111pi� 11!� 11 WMEM of said recniament., TNIUT-515 —proviae currem proor oi MIM lu VVYIP 3UP application. A I I PERSONAL INFORMATION* Name Residence Address Length of time at this Address:– E-mail address:— Home Phone No. Cell/Message Phone No. in Are you 18 years of age or older? w Are you registered to vote in the City of Baldwin Park? Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position;m,:,® EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11C12) High School Graduate? —y6-- G.E.D.?— --------- D ehee rid Lqqation of College �®rUniv�arslt Course of Stud Name U JA JA er di� Y_J J'. REFERENCES: Please provide the names of two O persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? ft)0- If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACO LEDGEME NT/CE RTIFICATION: I understand that upon filing, this application becomes a public record. 1 certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date §J —gn*u r Residency verification: Voter Registration Verification: El Yes El No Appointment date: _E1 Term expires:_ El Yes El No Date:, Residency verification: El Yes El No Date: Residency verification: Yes, 0 No Date-: Name t Commission Requested- sTATEMENT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. IILt «. q�' i°�o". it i f AiC ILL r t v) r' P Date:, Sign to Notice, Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two years. During this time, should a vacancy occur in the commission for which you have requested consideration ofap ointtnent, your application will be included in the pool of applicants provided however„ that you submit current proof of residency at file time of said recruitment. Failure to provide current proof of residency with each r°ecr'uitm nt will invalidate this application. PLEASE A17ACH A CITY OF BALDWIN PARK PECEIVED CURRENT COPY OF A UTILITY BILL AND APPLICATION FOR CITY COMMISSION MAR '2 2016 A COPY OF YOUR And PHOTO ID STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: _JA see l�icatlon�is LreAr/lire d for each q PERSONAL INFORMATION: Name Kenneth D. Woods Residence Address Length of time at this Address: 49 Yrs E-mail address: Home Phone No, 626- Cell/Message Phone No. 626' Are you 18 years of age or older? Yes Are you registered to vote in the City of Baldwin Park? Yes Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? No If yes, name of agency and position EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 61 12 High School Graduate? G.E.D. Name and Location ofQeigvee College or University Course of Stud N/A N/A —No N/A N/A No EMPLOYMENT INFORMATION I EXPERIENCE: 91RETard ILI no% 0 ILI OWMI114 M6 REFERENCES: Please provide the names of two persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. Nampe -Address 626- Phone No, Steve Woods Brand ie Woods IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits.IOLATION? No HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEDREANOR OTHER THAN A MINOR TRAFFIC V If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGE MENTICERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of State of California that the foregoing is true and correct. Date S 41n lau'r e� Do Not bite to this Line - For i# se my. ..... .. Residency verification: El Yes 11 No Date: Voter Registration Verification: El Yes 0 No Residency verification: 0 Yes El No Date:..-..--- Appointment date: Residency verification: 0 Yes El No Date: Term. expires: Name Kenneth D. Woods Commission Requeste& Planning gom- Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission, I was appointed by my peers to the Valley County Water District, Board of Governors — -- - ------ ---------- LLA I have been a Member of the Baldwin Park Planning Commision for 18 months, Date, Signatur6 TM Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. - - - -------- — --------- - ---- - - -------- I no MGIUUUU III 11up plwd t of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application. ITEM NO.STAFF REPORT FROM: Shannon c zee, Chief Executive Officer DATE: 6,2016 1 i i i i i • 1 •• r i t ►'►i • • r 01 S APPROPRIATE SUMMARY This report is to request that City Council designate representatives and alternates as official representatives of the City and to review and appoint members to the established in-house committees. 191him. EM ►, 11UNIMARWAa RECOMMENDATION Staff recommends that Council 1) rev ew and appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-107, entitled "A RESOLUTION OF THE CITY COUNCIL PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL • • CITY;" and 2) review in-house committee appointments and select or nominate members as representatives of • t • LEGALV The City Attorney has reviewed and approved this Resolution; BACKGROUND Each year, following the reorganization of the City Council, the Council is requested to designate members as representatives and alternates on certain committees and organizations. Additionally, in-house committee appointments are reviewed and appointments may be revised at Council's discretion. ALTERNATIVES The City Council may choose to 1) appoint new members to various committees or 2) make no changes at this time. NIM A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY The City Council of the City of Baldwin Park, California, does hereby resolve as follows: WHEREAS, it is the Council's desire to review and/or amend the existing appointments; and WHEREAS, Resolution No. 2015-049 adopted January 21, 2015 and all other Resolutions inconsistent herewith are hereby repealed and rescinded. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Mayor Manuel Lozano New Appointees Section 2. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and a�lternate members of the Los Angeles County Sanitation District Nos. 15 & 22 — 4TH 1:30 p.m., Di0i&t Ofte, (MEMBERS RECEIVE A STIPEND Existing Appointees New Appointees Representativea or Manuel Lozano —Alternate' IVA Section 3. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the League of California Cities — Los Ange[os Courft Division — 1't Thursday, 7:00 p.m., Metropolitan Water District — CoOr�aitl Cak I't Floor (MEMBERS RECEIVE A STIPEND . ........ . . Existing Appointees New Appointees ---------------- Repr sentative. _"or_fro Tern Cruz Baca - - ------ Alternate: Councilmember Susan Rubio Resolution No. 2016-107 Page 2 Section 4. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Civil Defense Area "D" Director's Meeting — e 77)ursdOk Various timesfibcations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative'. Chief Michael Taylor Mayor Manuel Lozano Section 5. The City Council of the City of Baldwin Park does hereby appoint the following persons as representatNe and alternate members of the Civil Defense Area "D" General Mehilbership — Id Thdt#� 8:30 a.m., Glendora (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative Councilmember Monica Garcia Alternate: Chief Michael Taylor Section 6. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Independent Cities Association — 2 nd Thu�$#Ok of each month at Various locations (MEMBERS RECEIVE A STIPEND — 9Appo- L� Re-eresentative'. J Cqyr1qJ'!'Tember -7 Mayo Tern Cruz Baca Alternate, or Pr Section 7. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Independent Cities Association Lease Finance Authority — As needed; various times1locations (MEMBERS RECEIVE A STIPEND Existing Appointees New Appointees .......... ... Council Member'Ricardo Pacheco hh � i e �fKi c h �a�ejl T a v I is r Section 8. The City Council of the City of Baldwin Park does hereby appoint t e following persons as representative and alternate members of the Los Angeles County — City� SA60tion Cornmiffad — 1st Thursda� of each month in conjunction with the League of California Cities meetings (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees me ..,pr sentative: avor Manuel Lozano New Appointees Resolution No. 2016-107 Page 3 Section 9. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Southern California Association of Governments — 1't 7711uttday of the month @ 9 am; Heaooattots (MEMBERS RECEIVE A STIPEND — NO) I New Appointees_ e+esentative: Mavor Pro Tem Cruz Baca alteriate- Councilmember Susan Rubio Section 10. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Foothill Transit Zone — Cluster meetings held Quarterly at the West Covina Headquarters Executive Board Room (MEMBERS RECEIVE A STIPEND Existing Appointees New Appointees Be�• r�tive: Mayor Pro Tern Cruz Baca Alternate. Councilmember Susan Rubio Section 11. The City Council of the City of Baldwin Park does hereby appoint the following pemom as representative and alternate members of the San Gabriel Valley Council of GOvOrnments, — 3� 77hur� 6:00 p.m., vatidd� locations (MEMBERS RECEIVE A STIPEND — YES) Existing Appointees New Appointees res enCouncilTember Susan ubio.. tative: mateI Section 12, The City Council of the City of Baldwin Park does hereby appoint the following persons as its representative, alternate and substitute alternate representative to the Goverhiag Board of tho Ind"endent Cities Risk Management Authority (ICRMA) — 2n1 ThurscWJ4 bi�monthlk at various locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Councilmember Ricardo (Must be Elected Official) Pacheco Alternate: Mayor Manuel Lozano (May be staff member Substitute Alternate: Human Resources Manager (Mav be staff member Shama Curian Resolution No. 2016-107 Page 4 Section 13, That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. MANUELLOZANO MAYOR STATE OF CALIFORNIA COUNTY OF LOS ANGELESss. CITY OF BALDWIN PARK I 1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting held April 6, 2016 by the following vote of the Council: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK 11-111 RITM n N 0 'f Committee Members New Appointment/Changes Audit Committee Susan Rubio All five City Council members Cruz Baca Civic Center Park/Plaza Susan Rubio Cruz Baca Community Collaboration Committee Susan Rubio Ricardo Pacheco Ad Hoc Committee for Downtown Ricardo Pacheco BusinessesMonica Garcia _- ------- - ----- - - -- - -------- ------------- WorkSource Committee Ricardo Pacheco Cruz Baca Median Landscape Committee* All Council Energy Committee* Susan Rubio Ricardo Pacheco 2R.T191waff"INITTZ M-0- I