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Home My WebLink About2016 04 20NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, APRIL 20, 2016 at 6:00 PM. at City Hall — 3rd Floor Confbf6nce Room 307, 14403 East Pacific Avenue, Baldwin Park, k• Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: April 14, 2016 Manuel Lozano Mayor 1, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on April 14, 2016. 114 Alejandra Avila City Clerk III �MW11 BALbWIN PARK APAI L 20, 2016 6:00 PM CITY HALL — 3rdFloor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 801 • Manuel Lozano - 11layor Monica Garcia - Mayor Pro Tern Cruz Baca - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS I POR FA VOR DEAPAGAR SUS TELEFONOS CELULARES YAVfiPV9$ DURANTE LA JUN , PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda, but only on any matter posted on this agenda. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish-speaking ihte��vailable for your convenience. H COMENTARIOS DEL PUBLICO Se invita al p6blico a dirigirse a/ Concilio o cualqui otra de sus Agencias nombradas en esta agenda, para hablar solamente sobre asunto publicado en esta agenda. Si usted desea la iii •.I de dirigirse al Concilio o aIguna de sus Agencias, podr6 hacerlo durante e/ periodo de Comentarios del POblico (Public Communications) anunciado en la agenda. A .•.. i' persona se le permite hablar por tres (3) I. CITY COUNCIL SPECIAL MEETING — 6:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano 1111111:01 --14 LOWUS AMUN 1111111101"I THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code 54 5 . ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a in vestigar y1d fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] M 10 PER a I R- I Mel 091 in n 3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9 - Case Name: Casas v City of Baldwin Park; Case Number: BS147794 ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on April 14, 2016. r Alejandra Avila City Clark. PLEASE Copies of -!! and supporting documentation pertaining to each item on agenda are available for public viewing and inspection at City t44k e Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park, For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e-mail Aa�vi In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable r^ to ensure accessibilityto this meeting. 34.10 2,104 ADA III 110 APRIL 201201q 7:00 PIVI COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 I ow I Manuel Lozano Monica Garcia Cruz Baca Ricardo Pacheco Susan Rubio NMI The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreteris available for your convenience. - Mayor - Mayor Pro Te - Council Memb - Council Mernbl - Council Memb COMENTARIOS DEL PUBLICO Se invita al pOblico a rirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Conco o a1guna de sus Agencias, podrci hacerlo durante e/ periodo de Comentarios del POblico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. CITY COUNCIL REGULAR MEETING — 7:00 PM INVOCATION ROLL CALL Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano F-ITNIT FolUIRMNUR This is to announce ' as required by Government Code section 49 52.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Ili VAA99110 • • Presentation by Michelle O'Conner of an update on the Puente Hills Landfill Park Master Plan project • Presentation of a Proclamation recognizing April 29, 2016, as National Arbor Day. • Oath of Office for Appointed Planning Commissioners Mario Maciel, Jr., David use, Edwin Borques and Kevin Rooney. • Introduction by Louix Escobar-Matute, Regional Administrator, East Region, of Baldwin Park Library's new Manager, Christina Lario Presentation of Certificates of Recognition to McKayla E. Nolazco-Loza, Baldwin Park High School Junior, for her achievements at the State and National levels of Women's Wrestling Presentation of Certificate of Recognition to Louise Duran, for her selection as Assembly member Roger Hernandez' "Baldwin Park Woman of the Year 2016" I oPage 2 City Cuncil Agenda PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6i el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER 7aVer unless it is listed on the ajendia, r unless certain emejei% or special circumstanci 11n lick 6_4 A 6A6 M, 11 A, ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE Ht satt4ra tima acciiii aii alg4ii aswiti, a mei4,stve sep eii # 2 me;i#,sf&!e exist? -fSO;w circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o pregunt hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tornar en consideraci6n en juntas prmoxima [Codigo de Gobierno §54954.2] 11 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved With one motion. There will be I mber so rexuests in which case the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 2. TREASURER'S REPORT — FEBRUARY 2016 Staff recommends that Council receive and file the Treasurer's Report. 3. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Hannah Family Trust Claimant alleges Pavement Recycling Systems, a subcontractor to Sully -Miller Contracting Co., hit a Verizon line and pulled the electrical panel out of the wall. 4. AUTHORIZE THE PURCHASE OF VEHICLES AND EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT Staff recommends that Council: 1 . Approve the purchase of two (2) 2016 GMC Sierra 2500 CD Crew Cab truc s and two (2) 2016 GMC Sierra 2500 Double Cab with Utility Body trucks, from Reynolds Buick GMC Isuzu, in the amounts of $38,774.60 and $39,271.64 each, respectively; and 2. Approve the purchase of a 2016 Vermeer BC1 OOOXL 74-12" Brush Chipper from Vermeer Corporation in the amount of $39,681.45; and 36 Authorize the Director of Public Works or his designee to sign any necessary documents to execute these purchases. 5. ACCEPT AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION FOR CITY PROJECT NO. 2015-0106, WALNUT CREEK NATURE PARK IMPROVEMENTS, PHASE I Staff recommends that Council: 1. Accept the construction improvements by Principles Contracting, Inc., and authorize the recordation of a Notice of Completion (NOC) with the Los Angeles County Recorder's Office; and Page 3 2. Authorize payment of $20,908.05 (5%) construction retention funds to Princip es Contracting, Inc., upon expiration of the 35 -day lien period. 6. HOUSING ELEMENT PROGRESS REPORT 2015 Staff recommends that Council receive and file the report. 7. CONSIDERATION OF EXTENSION OF THE HOMETOWN HEROS MILITARY BANNER RECOGNITION PROGRAM Staff recommends that Council: 1 . Direct staff to continue to accept applications, proceed with posting of banner for those service members who are in the service and, at the end of their servic remove and present the banners to them; and 1 2. Appropriate funding in the amount of $8,000 from the BID fund, subject to public hearing. I 8. AWARD OF CONTRACT FOR 4 TH OF JULY PYROTECHNICS SHOW TO PYRO SPECTACULARS, INC. Staff recommends that Council: 1. Award the contract for professional pyrotechnical services to Pyro Spectaculars, Inc.; and 2. Authorize the Director of Recreation and Community Services to execute the contract with Pyro Spectaculars, Inc. 9. PROGRESS REPORT OF PERFORMANCE OF CITY-WIDE JANITORIAL SERVICES BY CALIFORNIA CLEANING MAINTENANCE Staff recommends that Council: 1. Receive and file the performance report; and 2. Authorize staff to exercise the first of four one-year renewals as provided in Section 4 of the existing contract. 10. CONDUCT A PUBLIC HEARING TO CONSIDER AND INTRODUCE Ail ORDINANCE OF THE CITY OF BALDWIN PARK TO SET FORTH THE IMPLEMENTATION OF DEVELOPMENTAL IMPACT FEES FOR LAW ENFORCEMENT FACILITIES, VEHICLES AND EQUIPMENT Staff recommends that Council: 1. Conduct a public hearing and receive testimony and, following the public hearing, consider the Law Enforcement Facilities, Vehicles and Equipment Development Impact Fee Calculation and Nexus Report, dated December 30, 2015, completed by Revenue and Cost Specialists, LLC; and 2. Adopt Resolution No. 2016-114, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING FEES FOR LAW ENFORCEMENT FACILITIES, VEHICLES AND EQUIPMENT INFRASTRUCTURE THROUGHOUT THE CITY;" and 3. Waive the First Reading and adopt by title only, the Ordinance No, 1386, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ENABLING THE CITY COUNCIL TO SET FEES RELATING TO THE NEW DEVELOPMENT IMPACT FEES FOR LAW ENFORCEMENT FACILITIES, VEHICLES, AND EQUIPMENT." City Council Agenda Page 4 I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 141" day of April, 2016. Alejandra Avila City Clerk PLEASE NOTE: Copies: of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City ball, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin lark. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at kruss 11 tyaldwinpark'corn. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 TO- Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance -( DATE: April 20, 2016 OV SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payroll for the last period was $367680.10 and the attached General Warrants Register were $994,601.60 for a total amount of $1,362,281.70. I 1 0 BACKGROUND The attached Claims and Demands report format meets the required information as set out in the Californ Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval a for the authorization from the department head or its designee. Pursuant to Section 37208 of the Californ Government Code, the Chief Executive Officer or his/her designee hoes hereby certify to the accuracy of t demands hereinafter referred. Payments released since the previous City Council meeting and the following is summary of the payment released: I 1. The payroll of the City of Baldwin Park consist of check numbers 197871 to 197896. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 247730 to 247980 for the period of February 14, 2016 through February 27, 2016, inclusive; these are presented and hereby ratified in the amount of $3 67,680. 10. 2. General Warrants, including check numbers 209345 to 209504, in the total amount of $994,601.60 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 1 � 0 H. C) d � r n � N N N N. N N.. N N N N N N N N.. 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M I I ,.,M 1. 1. 1. 1. cD 0 0 CD C) C) Cl C) C) C) CD C� C) C� C� CD CD OC) C) 2 CD 2 CD CD CD 0 C) C, CD C, C) 0 CD 0 0 C3 C) CD CD CD C) C) Ca CD F3 CD CD C) Z, C:) C, C) (D CD C) OO CD (D H H H H H H H H H H C00 m 0 I -j N N � I -j fti 14 N N N Ir- CD C7 F- HH H n C) 'MH cn m En CD In CD 00 C) '0 do M Coco mcoccq M 10 lu z CD Cl C' . Q' C! R, K) C C Q' C! C) 44 �-j V V V H C', Id Fa 10 10 w C) C) cn W K) IONH I I I I Ln L, Ul CD C', L� H n x I G 10 10 H Q t, 'n -, , 002 w m C', C', Z MHH"N'd I 10 H 0 N tIJ H w 0 F-3 W m �4 Hfl� w F3 po M �d �3 0 q N o 0 r 0 F3 tj -3 < -3 < -3 -J -3 J -J Ul � l� w w w w w w w ui -j (D CD w � 00 -j -j -j m Ln C) 0 H H F, H N) Ul bi H m -j n. .N H 00 -3 Ul w co CD 0) co F, F' Ln CxJ C) 0 0 0 o ci C, 1-3 F3 F3 F] H C) 11 0 H n Ln i FROM - DATE: T.1 Honorable r and City Councilmembers Rose ;r of April i 2016 SUMMARV includesAttached is the Treasurer's Report for the month of February 2016. The Treasurer's Report ists all cash for the City (which the BaldwinPark FinancingAuthority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. 11W W1 1 JIN 100; RECOMMENDATION Staff i i Counciland Report for'f I) !, BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. a Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of February 2016 and several depositstwithdrawals were made with the Local Agency Investment Fund. ------ In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ESTIMATED INVESTMENT F INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION C DESCRIPI ION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.47% Varies Varies 20,187,847.07 20,187,847.07 20,187,847.07 20,187,847.07 Housing Authority 0.47% Varies Varies 13,095.99 13,095.99 13,095.99 13,095.99 20,200,943.06 20,200,943.06 20,200,943.06 20,200,943.06 Fiscal Agent Funds - City Varies Varies Varies 2,316,588.94 2,316,588.94 2,316,588.94 2,316,588.94 Fiscal Agent Funds - Successoi Varies Varies Varies 3,180,266.27 3,180,266.27 3,180,266.27 3,180,266.27 25,697,798.27 $=Z5,697,798.27 5,496,866.21 $_25,697,798.27 Total Investments $ 25,697,798.27 Cash City Checking 11,629,778.02 City Miscellaneous Cash 51,864.87 Comm. Develop. Comm. Successor Agency 3,895,965.83 Housing Authority 251,484.95 Financing Authority 0.00 Total Cash 15,829,093.67 Total Cash and Investments $ 41,526,891.94 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of February 2016 and several depositstwithdrawals were made with the Local Agency Investment Fund. ------ In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ITEM NO. 13 FROM: Shannon Yaucbzee, Cbie f Executive Officer DATE: April 20,2016 loy SUBJECT: CLAIM REJECTION SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park, FISCAL IMPACT Fiscal impact is unknown at this time. RECOMMENDATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Hannah Family Trust Claimant alleges Pavement Recycling Systems, a subcontractor to Sully -Miller Contracting Co., hit a Verizon Line and pulled the electrical panel out of the wall. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council ti reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW Anv si)ecific auestions should be referred to the City Attorney,, ITEM NO. STAFF REPORT ALD TO: Honorable Mayor and City Council members HUB 0 4 THE FROM: Daniel all, P.E., Director of Public Works / City En ince. SAN GABRIEL DATE: April 20,201.6 C6 VALLEY SUBJECT: AUTHORIZE THE PURCHASE OF VEHICLES AND 111Y EQUIPMENT FOR THE PUBLIC WORKS DEPARTMENT SUMMARY This item will authorize the purchase of four pickup trucks and a brush chipper for the Public Works Department. The pickup trucks recommended for purchase are two 2016 GMC Sierra 2500 HD Crew Cabs and two 2016 GMC Sierra 2500 Double Cab with Utility Bodies from Reynolds Buick GMC Isuzu of West Covina. The brush chipper is a 2016 Vermeer BC I OOOXL 74-12" Brush Chipper ordered directly from Vermeer Corporation. 1114 1 "Ino I of Public Works vehicles and equipm Amount $80,000 $15,009 $15,000 $30,000 $16,092.48 $39,681.45 Available $195,773.93 Total cost $195,773.93 RECOMMENDATION It is recommended that the City Council: I Approve the purchase of two 2016 GMC Sierra 2500 HD Crew Cab and two 2016 GMC Sierra 2500 Double Cab with Utility Body truck from Reynolds is GMC Isuzu in the amounts of $38,774.60 and $39,271.64 each respectively; and 2. Approve the purchase of the 2016 Vermeer BC I OOOXL 74-12" Brush Chipper from Vermeer Corporation in the amount of $39,681.45; and 3. Authorize the Director of Public Works or his designee to sign any necessary documents for these purchases. Account 23 1.50.5 60.5 8110.00000.2 AQMD 245.50.562.5 8110.00000.2 Pr C OP 254,50.580.58110.00000.2 Measuje il F W11121100111M Fleet Ell1 Bill of Public Works vehicles and equipm Amount $80,000 $15,009 $15,000 $30,000 $16,092.48 $39,681.45 Available $195,773.93 Total cost $195,773.93 RECOMMENDATION It is recommended that the City Council: I Approve the purchase of two 2016 GMC Sierra 2500 HD Crew Cab and two 2016 GMC Sierra 2500 Double Cab with Utility Body truck from Reynolds is GMC Isuzu in the amounts of $38,774.60 and $39,271.64 each respectively; and 2. Approve the purchase of the 2016 Vermeer BC I OOOXL 74-12" Brush Chipper from Vermeer Corporation in the amount of $39,681.45; and 3. Authorize the Director of Public Works or his designee to sign any necessary documents for these purchases. Vehicle Purchase April 20, 2016 Page 2 - 1 -11111 1- ----------- BACK"QUND A need to provide these vehicles for Public Works was identified during the preparation of the Fiscal Year 2015/2016 budget. After careful consultation with the crews that these vehicles will be assigned to and with the fleet mechanics that will be responsible for the maintenance of these vehicles, it was determined that these particular models and equipment will best meet the City's needs. The NJPA is a national coalition of state and local agencies that solicit competitive bids from vehicles and equipment. Price quotes were received from Veermer Corporation, through its NJPA Contract and from Reynolds Buick GMC Isuzu. The prices quoted by Reynolds Buick GMC Isuzu include the GM Municipal Fleet Allowance. 1. Price QuotAes 2016 Vermeer Corporate Account Pricing 2 QUOTE wpAAWARD1 -acl -IT RA, NJPAIAnd2s�CaPE�Inp? El ORDER COt BC I OOOXL 74 - 12 " B rush Chipper with 74 hp Tier 4F Engine BCt000XL Brush Chipper (12" capacity drUln style) w/ 74 hp Deutz TD2.91, diesel Tier 4 rinal engine, isolatel o1i (wo )11 1 C , 1 .11!11 rature and low oil pressure automatic shutdowim I I W Wil I i i W i ii _,- Jjij, coolant temr shields. jack and inreed table %v/ lovver (�ed stop bar (421); 5200 lbs. Torflex axle Nv/ electric brakes itili W)oli iT235/80RI6 LRE tires 027i�,i. basic discharge deflectoM i JT9J �,W M fal, R3001011► 1�1 (includes ML1l1Wr111Cli0T1 electronic display and fuel gauge) (428) ,7or Ad.ditional options, see "Optional lleatin-es" section hiclo"i. To rcocive addl savings. order unit a-, specified above, "As Is" with NO change to options shoAm above. 11 Value Package Price: $33,855.00 El e lace tattle hitch ve/ 2" ball hitch - fn 15001 To receive "Optional Features" below, add to "Basic Unit" price above to arrive at final pricing. DO NOT add to "Value Package" pricing. Optional Features: Add to Basic Unit Price: Pi 7000 lbs, Toi-Ilex axle w/ electric brakes, telescoping tongue, pintle hitch., break -away switch, 8 -bolt ST235 ROR 16 LRE tires (028) 5200 lbs.Torflex axle vv/ hydraulic brakes. fixed tongue, pintle hitch, break -away switch, 6-boltST235 ROR 16 1,.RE tires (029) E] 2" Ball Hitch (part 0 120015001 - must be ordered thYLL Parts Dept) I)eluxe Discharge Deflector (quick ground adjusbnent) (020) Deluxe Sound Reduction (triple -layer infeed curtain and coating on discharge chute) (087) 0 Instrument Pancl Cover (lockable) (B 12) E] Bell and Knife Service Kit (992) Flng Mounts (993) Cone Storage Mount (994) Miscellaneous Features: sales code — — — S750,00 Subtotal: S34,6(6.00 Deater Freight& Prep:$11-80000 Quantity- I Totol-$36 405-00 .L_ E Sales Tax: U276.45 fitter Sales Tax %: Grand Total: S3981-4$ ==...=�6 Pricing effective 04101/16 NOTF: Ali pricing in USD S ACCEPTED: Quotes valid For 30 days Vcnuecr Customer BY: BY;, DATE: DATE, Any applicable sales tax is not included, Prices subject to cbenge without notice. These prices are exclusive of any Wrmeer and all duties. import fees, taxes, or other similar charges. These pricirs may not be available in any transaction involving a trade or rental transaction. This sheet may not include all possible specifications available for this model. Por complete product specifications, please, contact your local authorized Vermeer dealer. Unless otherwise noted, dealer freight & prep to be determined, Jim Reynolds Buick GMC Isuzus 345 N Citrus Ave. West Covina, CA 91791 626-966-4461 Date 03-3-2016 T I LBALDWIN PARKATT: GEORGE From: Jim VanderWeerd : NEW 2016 GMC SIERRACREW CAB LONG BOX, WHITE, _® L V8 GAS, SPEEDT, TOOL BOX AND TWO SIDEI ,mUNICIPAL GOV FLEET COST 1 DOC FEE . 00 SALES T . ) 3,200.85 TIRE TAX 8.75 DMV T) E�PLATE TOTAL ,774.6 Thank you, Jim VanderWeerd CELL 909-731-3394 Date 03-3-2016 TO: CITY OF BALDWIN ATT: GEORGE u it ii �! >i � �• . � r: M �: � •i s 's.i' :ii i C DOC FEE SALES TAX ) (EST) TIRE TOTALDMV (EST) AccountThank you, Jim VanderWeerd CELL 909-731-3394 E M TO- ► 1 1 City Councilmembers DATE:FROM- Daniel Wall, P.E., Director of Public Works / City 11' ngineer April , SUBJECT: A PROJECTNOTICE OF COMPLETION FOR CITY .2015- 0106 WALNUT CREEK NATURE PARK IMPROVEMENTS, SUMMARYPHASEI This item is to accept the work completed as part of Phase I of the Walnut Creek Nature Pal Improvements performed by Principles Contracting, Inc. This action will close the contract a authorize the filing of a Notice of Completion with the County Recorder. 12191171-11 1 i•• R I IN I K• 1) Accept the construction improvements by Principles Contracting, Inc., and authorize the recordation of a Notice of Completion C) with the Los Angeles CountyRecorder's Office; and, Authorize the payment of $20N8.05 (5' % construction retention• to Principles Contracting,•• • • of - 35 -day lien period. BACKGROUND CreekOn February 18, 2015, the City Council approved the final conceptual design for improvements to Walnut _ Park.Of _ funds committed to this project, $220,000 • the California Resources Agency. The Agency recently notified the City that the fands are scheduled to sunset during this current fiscal year • must be r- by ► 2016. order a not forfeitfunds,• c forward • • on Phase I improvements. April 20, 016 P.?.ge 2 I I I I � III i I o 1 romi III I � I I �I III i I 11��I I I MINE= oil We v to MAIN Pdo Or-WO14 to I I I MLW. I I IN Mr, IVj.-Wql ut 1mr, I u umv oJ1,41 or-mv I $p's IMMI MHOLS 1Im.d1�f V,Tjfr.-Tzj[]]•�� r I Address 14403 E. Pacific Avenue Baldwin Park State, Zip �C 8564-016-912, 909, 913 / APN: 8564-014-907,908 -NOTICE OF COMPLETION The undersigned, being duly sworn Engineering Manager of the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. On this day of 1 2016 before me, By: Dan Wall, Director of Public Works, City of Baldwin Park personally appeared who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executei the same in his capacity, and that by his signature on the instrument, the person or the entity upon behalf of which the person acted, executed this instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true a M correct. M Signature STAFF REPORT Honorable ay r and Cityo cil a ers Daniel Wall, PE, PublicWorksirectr, Amy Harbin,Pla DATE:, Housing Element r ress Report 2015 ITEM NO. 60 SUMMARY City Council approval of the City's Housing Element Progress Report for 2015, as required by the State of California Housing and Community Development Department ( C ). FISCAL There is no fiscal impact resulting from this item. RECOMMENDATION It is recommended that the City Council. • file the report. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. BACKGROUND The Housing Element is one of the seven mandatory elements required for the City's General Plan, and it specifies ways in which housing needs of existing and future resident populations can be met. State law requires that each city and county update their Housing Element on a pre -determined cycle. The 2013-2021 Housing Element• • -i of five -ctions: (1) Needs Assessment-, Housing throughConstraints; (3) Housing Resources; (4) Review of previous Accomplishments from the 2008-2013 Housing Element; and (5) Housing Plan. The City's Regional Housing Needs Allocations are summarized in the table on the next page by income level. Keep in mind that the City is not required to construct these units, but rather plan for them ` Zoning Code development st. i. • and the HousingPrograms adopted as part of the 2013-2021 Housing . B REGIONAL HOUSING NEEDS + Above -Moderate Income 120%+ 242 43.1% Moderate Income 1-120% 90 16.2% Low Income 51-80% 83 15.3% Very Low Income 0-50% 142 25.3% TOTAL 557 % o This Progress Report (Attachment #1), which is comprised of several tables, summarizes activity that took placl during the 2014 calendar year. Activity includes new building activity (summarized in Table #2 below), uni that were rehabilitated and/or preserved, and building permit activity for affordable dwelling units. I Housing Element Progress Report 2015 April 20, 2016 Page 2 BUILDING ACTIVITY 2015—NEW CONSTRUCTION PROGRESSTABLEO SUMMARY OF HOUSING ELEMENT TABLE SUMMARY A Shows the number of new construction building permits issued for units based o affordability. A2 Identifies the number of units rehabilitated, preserved or acquired based on affordability. .atia..v w,.M.M A3 Buildig e its issued for oerate and above moderate income units. Cumulative listing of progress toward construction of the units the City is required to Ian for in Table #1 above. C Yearly (2015) status of each program contained i the 2013-2021 HousinR Element. 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C 2 0 a) 0 CD C: Fn a) 0 CJ (D (n E to E 0 2 1: D T C9 CC (D x '0 :E cc 22 -7 -0 U) < w 2E =3 LL E M 0 M w c E w 0 CD E CD 2 0 CL L M. E T cDCo E 2 o CN CL w CL cu Lo e CL 0 0. cs w C < a v 0 co 0 ® L ai > rr a� ca °ea U) a w � ® U _ a c ccc � c x ITEM NO. _7 STAFF REPORT �tL D L�., TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer JkY DATE: April 20,2016 SUBJECT: CONSIDER THE EXTENSION OF THE HOMETOWN HEROES MILITARY BANNER RECOGNITION PROGRAM 61"alivilm This report seeks City Council approval to extend and continue the Hometown Heroes Military Recognition Banner Program until Council directs otherwise. The original program was set to end with the Iran/Afghanistan conflict. FISCAL IMPACT The projected fiscal impact is approximately $8,000 over two years and funds are available from the Business Improvement District (BID) subject to the public Hearing or from the General Fund. RECOMMENDATION It is recommended that City Council: 1. Direct staff to continue to accept applications, proceed with posting of banners for those service members who are in the service and, at the end of their service, the banner will be removed and presented to them; and 2. Appropriate funding in the amount of $8,000 from the BID fund subject to a public hearing. BACKGROUND On June 20, 2007, the City Council approved the Hometown Heroes Military Banner Recognition Program. This program was developed as a method of recognizing Baldwin Park service men and woman who are currently serving or had previously served in the Iraqi/Afghanistan conflict. The banners were to remain displayed for the duration of the conflict or for as long as the named service member is on active duty in the conflict. Since the President has declared that these conflicts are over, the program originally approved by the City Council is ended and the program is no longer funded, Since that time, staff has made efforts to gradually close out the program but family members have been very vocal in their objection to ending the program and removal of the banners. The banners have all been removed, cleaned and repaired, and are ready to be installed or presented to the families based on the City Council direction. Recognizing the importance of this program, Staff is seeking direction to fund and continue the program, INKM- NO ALTERNATIVES The following are the alternatives: 1. Continue the program and approve funding as recommended by staff. 2. End the program and present the banners to the families at a ceremony such as Concerts in the park, Fourth of July or Veterans Day Ceremony. TO: Honorable Mayor and City Council Members FROM: Rosemary M. Gutierrez, Chief Deputy City Cle^rk(-/7 ® June 209 2007 SUBJECT.- APPROVAL OF HOMETOWN HEROES MILITARY BAnm-R- RECOGNITION PROGRAM Under the direction of the City Council., staff has developed a method to recognize Baldwin Park Service Men and Women who are currently serving or who have served in the Iraqi/Afghanistan conflict. # The proposed "Hometown Heroes Mititary Banner Prograrrr would allow banners o e hung on light poles located on main thoroughfare medians such as Ramona Boulevard, Baldwin Park Boulevard, Maine Avenue, Pacific Avenue and the Metrolink Station. Approximately 88 locations have been identified for the placement of approximately 104 bani,ers. It is staff's recommendation that the banners be 30" wide 72" high. The banner material is a 16 oz vinyl, which -is the thickest, most durable material available for this type of project. The design will be quite simple, yet patriotic in appearance, A facsimile of three proposed designs will be brought. back for formal approval by the Council. _Advertisement To announce the implementation of the program and to solicit the names of the individuals to be recognized, initia[ly, staff will place an announcement in the city's publication of the NOW, and in the San Gabriel Valley Tribune. The program will be announced, on a continued basis in the N"; on the city's m4"es, on the city's website, and the Local Cable Channel. Once the program is fully implemented and tNx, banners go up, staff is anticipating that community interest will increase. June 20,1 Page Estimates for the ost of the banner have been obtained through an inquiry from an neighboring 4. four Vendors ! is Signs" i1 in Covina, r r: Signs selectGlendora, Gus Signs in El Monte, and B & H in Monrovia, Upon selection of a design, staff will bidder for productionbanner.4 ^. banners are averaging price rangingfrom$8 $160 r The fbilovAng, locationsbeen i i!asbanner placement4 • Ramona Blvd from 605 Freeway`to Furnas at. canter median - 5 two-sided for t (brackets y _ • Ramona Blvd between La Rica I _i r Boulevard — single -sided (brackets needed); • Ramona Blvd between: Baldwin: Pa*Blvd. & MaineAve, — 118 single -sided have s1 needs brackets); • Ramona Blvd between Maine Downing— 12 single -sided (brackets )' • Baldwin Iv r iito — 5 two-sided for a total of 1 (brackets reed • Maine Avenue between Ramona: Blvd & Los Angeles St.— 13 single sided hardware) • Pacific v can Ramona & Downing-- 6 single -sided(_ have brackets 1 needs brackets) • Cruz Baca Metrolink r Station — 15 single -sided (brackets: needed) We currently have enough i(hardware)iapproximatelyi» is would have to purchase approximately 66 additional brackets (10 -two sided and 46 singled-4ded) to complete the installation. The cost for a single -bracket is approximately $122 and: the cost for a double -bracket is approximately $190. Upon preliminary approvalbytheCouncil,4 4theprogram begin immediately for the collection of names of the individuals to be honored. Staff wiff bring back a facsimile 4three proposed designs for! approval i' Augustlater tharil the 4 A genda Staff Report - Hometown Heroes Military Banner Program June 20, 2007 Page 3 Upon selection of r- design,, banners will be ordered and installation will commence by early to mid September, A letter to the family will be sent by the City Clerk's Department informing the mi y o the placement and location of i. Each banner will be flown for either 1) the duration of the conflict or 2) as long as the service man or woman is on active duty- The banners will be taken down uprn. either the end of the conflict or upon the soldiers return from duty. Upon. removal, the banner will be presented to the service man/woman or family respectively, by the City Council at a Council meeting. Coordination of the presentation will be administered by the City Clerk's Department. Public Works tWff will be responsible for both-.. banner placemei7t and ta-kedown. Banners that are taken down will be forwarded to the City Clerk's Department for coordinating their return to the family. Fa .i At the time of this writing, the fiscal, impact has not been- determined and i dependent on the number of applications received, Staff has however, appropriate $20,000 in the City's Budget for FY 2007-08 for Implementation of this project. I Staff recommends. City Council apprOVe� the Hon*WWff Heroes military Banner Recognon Program and authorize staff to 1) bring back a facsimile of a design no later than August 1, 2007; 2) proceed with the implementation of the program and begin announcement of the program and the acceptance of applications for the program. a] ITEM TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Service :Aril 20,2016 SUBJECT: AWARD OF CONTRACT FOR 4 T1 OF JULY PYROTECNIC SHOW WITH PYRO SPECTACULARS, INC. SUMMARY The purpose of this report is to award the contract to Pyro Spectaculars, Inc. for professional pyrotechnic services related to the 4th of July Fireworks Celebration. FISCAL IMPACT The cost amount of $21,000 will be funded by the Business Improvement Tax Fund (pending the public hearing and approval of the City Council.) RECOMMENDATION It is recommended that City Council: 1) Award the contract with Pyro Spectaculars, Inca for professional pyrotechnic services; and 2) Authorize the Director of Recreation & Community Services to execute the agreement with Pyro Spectaculars, Inc. BACKGROUND At the March 2, 2016 City Council meeting, the Council approved a Request for Proposal (RFP) to solicit bids from professional pyrotechnic companies. The RFP stated all bids had to include a quote for a firework show to be performed on July 4, 2016. Only three companies in the United States exist to provide professional pyrotechnic services. They are Fireworks & Stage FX America, Pyro Spectaculars, Inc. and Zambelli Fireworks Inc. Since professional pyrotechnic services is a specialized field, staff took an active approach to increase the bid pool by placing several phone calls, mailing and faxing letters to encourage the participation from these three companies in the bidding process. Despite several efforts to reach out to all three companies, Pyro Spectaculars, Inc. was the only contractor to submit a proposal, which met all the requirements set forth by the city, county, state and federal guidelines. Fireworks & Stage FX America and Zambelli Fireworks, Inc. did not submit any proposals by the March 3 1, 2016 deadline. LEGAL REVIEW The City Attorney has reviewed the contract agreement and approved it as to form. ALTERNATIVES 1) The City Council may elect not to approve the agreement at this time and consider the event during Fiscal Year 2016-2017 budget process. ATTACHMENT 1) Agreement and Pyrotechnic Proposal Pyro Spectaculars, Inc. City of Baldwin Park P.O. Box 2329 Program B Rialto, CA 92377 July 49 2016 Tel: 909-355-8120:::: Fax: 909-355-9813 Page I of 4 PRODUCTION AGREEMENT This agreement ("Agreement") is made this _day of _-2016 by and between Byrn Spectaculars, Inc., a California corporation, hereinafter referred to as ("PYRO"), and City of Baldwin Park, hereinafter referred to as ("CLIENT"). PYRO and CLIENT are sometimes referred to as "Party" or collectively as "Parties" herein. I . - CLIENT hereby engages PYRO to provide to CLIENT one fireworks production ("Production"), and PYRO accepts such engagement upon all of the promises terms and conditions hereinafter set forth. The Production shall be substantially as outlined in Program "Iy% attached hereto and incorporated herein by tiiis reference. 1.1 IPYRO Dutits — PYRO shall provide all pyrotechnic equipment, trained pyrotechnicians, shipping, pyrotechnic products, application for specific pyrotechnic permits (the cost of which, including standby fees, shall be paid by CLIENT) relating to the Production, insurance coveting the Production and the other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work ("Scope of Work"), attached hereto, incorporated herein by this reference, and made a part of this Agreement as though set forth fully herein. 1,2 Qjg�� — CLIENT shall provide to PYRO a suitable site ("Site") for the Production, security for the Site as set forth in Paragraph 6 hereof, access to the Site, any permission necessary to utilize the Site for the Production, and the other things on its part to be performed as more specifically set forth below in this Agreement and in the Scope of Work. All Site arrangements are subject to PYRO's reasonable approval as to pyrotechnic safety, suitability, and security. All other conditions of the Site shall be the responsibility of CLIENT, including, but not limited to, access, use, control, parking and general safety with respect to the public, CLIENT personnel and other contractors. 2. Tiine and Place - The Production shall take place on July 4 2.016, at approximately L_, atSickm in it, 3, Fees Intere.sL�RndEx �eqses - 3.1 Fee - CLIENT agrees to pay PYRO a fee of $J2lA,0%Q00.Q USD (TIVENTY ME ( NNQ OQUA� ("Fee") for the Production. CL,rENT shO,�iay to PYNQ $J� USI� NTN THOU8ANtr *f tXe Fee plus e9timateiper.mitoxcl staniby fees, sltecifie4 production costs, and other regulatory costs approximated at•R an amount to be determined, for a total of $L0,500A as a deposit ("Deposit") upon the execution of this Agreement by both parties but no later than The balance of the Fee shall be paid no later than July 5 2016 . CLIENT authorizes PYRO to receive and verify credit and financial information concerning CLIENT from any agency, person or entity including but not limited to credit reporting agencies. The "PRICE FIRM" date, the date by which the executed Agreement must be delivered to Pyro, is set forth in paragraph 20. 3.2 1_- In the event that the Fee is not paid in a timely manner, CLIENT will be responsible for the payment of 1.5% interest per month or 18% annually on the unpaid balance. If litigation arises out of this Agreement, the prevang party shall be entitled to reasonable costs incurred in connection with the litigation, including, but Dot limited to attorneys' fees. 3.3 1 - PYRO shall pay all normal expenses directly related to the Production including freight, insurance as outlined, pyrotechnic products, pyrotechnic equipment, experienced pyrotechnic perSODDel to set up and discharge the pyrotechnics and those additional items as Outlined as PYRO's responsibility in the Scope of Work. CLIENT shall pay all costs related to the Production not supplied by PYRO including, but not limited to, those items outlined as CLIENT's responsibility in this Agreement and Scope of Work. 4. Proprietary Rights - PYRO represents and warrants that it owns all copyrights, including performance rights, to this Production, except that PYRO does not own CLIENT -owned material or third -party -owned material that has been included in the Production, and as to such CLIENT -owned and third -party - owned material, CLIENT assumes full responsibility therefore. CLIENT agrees that PYRO shall retain ownership of, and all copyrights add other rights to, the Pro4ycti,irn, exceFt that PYAO shall not auwYiio or retain any ownership 6r otker Atlits iA 6r t6 CLIENT-wA-e;A A3;aerial aAd tldril-pax"wAel nt.aterial axi shall not be responsible in any way for such material. If applicable, CLIENT consen is t o the use of CLIENT -ow tied material and represents that it has or will obtain without the express written permission of PYRO is prohibited. 5. Safety - PYRO and CLIENT shall each comply with applicable federal, state and local laws and regulations and employ safety programs and measures consistent with recognized applicable industry standards and practices. At all times before and during the Production, it shall be within PYRO's sole discretion to determine whether or not the Production may be safely discharged or continued. It shall not constitute a breach of this Agreement by PYRO for fireworks to fail Or roalfill)CtiOn, or for PYRO to determine that the Production cannot be discharged or continued as a result of any conditions or circurnstances affecting safety beyond the reasonable control of PYRO. 6. Security - CLIENT shall provide adequate security personnel, banicades, and Police Department services as may be necessary to preclude individuals other than those authorized by PYRO from entering an area to be designated by PYRO as the area for the set-up and discharge of the Production, including a fallout area satisfactory to PYRO where the pyrotechnics may safely rise and any debris may safely fall. PYRO shall have no responsibility for monitoring or controlling CLIENT's other contractors, providers or volunteers; the public; areas to which the public or contractors have access; at, any otherpublic orcontractor facilities associated with the. Production. 7, CLeanup - PYRO shall be responsible for the removal of all equipment provided by PYRO and clean Lip of any live pyrotechnic debris made necessary by PYRO, CLIENT shall be responsible for any other clean up which may be required of the Production or set-up, discharge and fallout areas including any environmental cleall-Up. yr°o Spectaculars, Inc® City of Baldwin Park P.O. Box 2329 Program Rialto, CA 92377 July 4, 2016 Tel: 909-355-8120 :::: Fix: 909-355-9813 Page 2 of 4 9, PetqiI4-- PYRO agrees to apply for permits for• the firing of pyrotechnics only from the LOS ANGELES COUNTY FIRE DEPARTMENT, FAA, and USCG, if required. CLIENT shall be responsible for any fees associated with these permits including standby fees. CLIENT shall be responsible for obtaining any other necessary permits, paying associated fees, and making other appropriate arrangements for Police Departments, other Fire Departments, road closures, event/activity or land use permits or any permission or permit required by any Local, Regional, State or Federal Government. 9. it surance- PYRO shall at all times during the perfonnance of services herein ensure that the following insurance is maintained in connection with PYRO's performance of this Agreement: (1) commercial general liability insurance, including products, completed operations, and contractual liability under this Agreement; (2) automobile liability insurance, (3) workers' compensation insurance and employer liability insurance. Such insurance is to protect CLIENT from claims for bodily injury, including death, personal injury, and from claims of property damage, which may arise from PYRO's performance of this Agreement, only. The types and amounts of coverage shall be as set forth in the Scope of Work. Such insurance shall not include claims which arise from CLIENT's negligence or willful conduct or from failure of CLIENT to perform its obligations under this Agreement, coverage for which shall be provided by CLIENT. The coverage of these policies shall be subject to reasonable inspection by CLIENT. Certificates of Insurance evidencing the required general liability coverage shall be furnished to CLIENT prior to the rendering of services hereunder and shall include that the following are named as additionally insured: CLIENT; Sponsors, Landowners, Barge Owners, if any; and Permitting Authorities, with respect to the operations of PYRO at the Production. Pyrotechnic subcontractors or providers, if any, not covered under policies of insurance required hereby, shall secure, maintain and provide their own insurance coverage with respect to their respective operations and services. 10. indemnilscation - PYRO represents and warrants that it is capable of furnishing the necessary experience, personnel, equipment, materials, providers, and expertise to produce the Production in a safe and professional manner. Notwithstanding anything in this Agreement to the contrary, PYRO shall indemnify, hold harmless, and defend CLIENT and the additional insureds from and against any and all claims, actions, damages, liabilities and expenses, including but not limited to, attorney and other professional fees and court costs, in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of PYRO, their officers, agents, contractors, providers, or employees. CLIENT shall indemnify, hold harmless, and defend PYRO from and against any and all claims, actions, damages, liability and expenses, including but not limited to, attorney and other professional fees and court costs in connection with the loss of life, personal injury, and/or damage to property, arising from or out of the Production and the presentation thereof to the extent such are occasioned by any act or omission of CLIENT, its officers, agents, contractors, providers, or employees. In no event shall either party be liable for the consequential damages of the other party. 11. Limitation of Damages for Ordinary Rrmich - Except in the case of bodily injury and property damage as provided in the insurance and indemnification provisions of Paragraphs 9 and 10, above, in the event CLIENT claims that PYRO has breached this Agreement or was otherwise negligent in performing the Production provided for herein, CLIENT shall not be entitled to claim or recover monetary damages from PYRO beyond the amount CLIENT has paid to PYRO under this Agreement, and shall not be entitled to claim or recover any consequential damages from PYRO including, without limitation, damages for loss of income, business or profits. 12. Force 5y7ajeure'- CLIENT agrees to assume the risks of weather, strike, civil unrest, terrorism, military action, governmental action, and any other causes beyond the control of PYRO which may prevent the Production from being safely discharged on the scheduled date, which may cause the. cancellation of any event for which CLIENT has purchased the Production, or which may affect or damage such portion of the exhibits as must be placed and exposed a necessary time before the Production. If, for any such reason, PYRO is not reasonably able to safely discharge the Production on the scheduled date, or at the scheduled time, or should any event for which CLIENT has purchased the Production be canceled as a result of such causes, CLIENT may (i) reschedule the Production and pay PYRO such sums as provided in Paragraph 13, or (ii) cancel the Production and pay PYRO such sums as provided in Paragraph 14, based upon when the Production is canceled. 13. IteschetitrlinOf Event- If CLIENT elects to reschedule the Production, PYRO shall be paid the original Fee plus all additional expenses made necessary by rescheduling plus a 15% service fee on such additional expenses. Said expenses will be invoiced separately and payment will be due in full within 5 days of receipt. CLIENT and PYRO shall agree upon the rescheduled date taking into consideration availability of permits, materials, equipment, transportation and labor. The Production shall be rescheduled for a date not more than 90 Days subsequent to the date first set for the Production. The Production shall not be rescheduled to a date, or for an event, that historically has involved a fireworks production. The Production shall not be rescheduled between June 15th and July 15th unless the original date was July 4th of that same year, or between December 15th and January 15th unless the original date was December 31st of the earlier year unless PYRO agrees that such rescheduling will not adversely affect normal business operations during those periods. 14. 11i ht `I'a Cancel — CLIENT shall have the option to unilaterally cancel the Production prior to the scheduled date. If CLIENT exercises this option, CLIENT agrees to pay to PYRO, as liquidated damages, the following percentages of the Fee asset forth in Paragraph 3.1. 1) 50% if cancellation occurs 30 to 90 days prior to the scheduled date, 2) 75% if cancellation occurs 15 to 29 days prior to the scheduled date, 3) 100% thereafter. In the event CLIENT cancels the Production, it will be impractical or extremely difficult to fix actual amount of PYRO's damages. The foregoing represents a reasonable estimate of the damages PYRO will suffer if CLIENT cancels the Production. 15. retro .f idnt Vertture -It is agreed, nothing in this Agreement or in PYRO's performance of the Production shall be construed as forming a partnership or joint venture between CLIENT and PYRO. PYRO shall be and is an independent contractor with CLIENT and not an employee of CLIENT. The Parties hereto shall be severally responsible for their own separate debts and obligations and neither Party shall be held responsible for any agreements or obligations not expressly provided for herein. 16. Applicable La - This Agreement and the rights and obligations of the Parties hereunder shall be construed in accordance with the laws of Califomia. It is further• agreed that the Central Judicial District of San Bernardino County, California, shall be proper venue for any such action. In the event that the scope of the Production is reduced by authorities having jurisdiction or by either Party for safety concerns, the full dollar amounts outlined in this Agreement are enforceable. 17. Notices - Any Notice to the Parties permitted or required under this Agreement may be given by mailing such Notice in the United States Mail, postage prepaid, first class, addressed as follows: PYRO — Pyro Spectaculars, Inc., P.O. Box 2329, Rialto, California, 92377, or for overnight delivery to 3196 N, Locust Avenue, Rialto, California 92377. CLIENT m C"ity of Baldwin Paikt6 iQ I3 tllJy rp fall 13jvcl i➢tj.vyJn parka, p<d 9]706:, PS V 1-2c Pyro Spectaculars, Inc. P.O. Box 2329 Rialto, CA 92377 Tel: 909-355-8120 :::: Fax: 909-355-9813 City of Baldwin Park Pro rain B July 4, 2016 Pa(,I-- e 3 of 4 18. _[Vlodif�— All terms of the Agreement are in writing and may only be modified by written agreement of both Parties hereto. Boil: Parties acknowledge they have received a copy of said written Agreement and agree to be bound by said terms of written Agreement only. 19, �� —If there is more than one CLIENT, they shall be jointly and severally responsible to perform CLIENT's obligations under this Agreement. This Agreement shall become effective after it is executed and accepted by CLIENT and after it is executed and accepted by PYRO at PYRO's offices in Rialto, California, This Agreement may be executed in several counterparts, including taxed and emailed copies, each one of which shall be deemed an original against the Party executing same, This Agreement shall be binding upon the Parties hereto and upon their heirs, successors, executors, administrators and assigns. 20, 1��i —If any changes or alterations are made by CLIENT to this Agreement or if this Agreement is not executed by CLIENT and delivered to PYRO on or before the PRICE FIRM date shown below, then the price, date, and scope of the Production are subject to review and acceptance by PYRO for a this Agreement shall be void. EXECUTED as of the date first written above: Gt Its: President PRICE FIRM through May 4,2016 See PRICE FIRM conditions, paragraph 20, above. City of Baldwin Park By: Its: yro Spectaculars, Inc City of Baldwin Farb Box 2329 Program Rialto, CA 92377 July 4, 2016 Tel: 909-355-8120 :::: Fax: 909-355-9813 Page 4 of 4 SCOPE i " PYRO SPECTACULARS, and I 'AN City of Baldwin ® One Tyro Spectaculars, Inc., Production on ` uIv 4 2016, at approximately 900 PM. at Sierra Vista Ili h School' 3600 Frazier St Bal win P rk A . • All pyrotechnic equipment, trained pyrotecnicians, shipping, and pyrotechnic product; • Application for specific pyrotechnic permits relating to the Production. • Musical soundtrack for the Production supplied in agreed upon format • Insurance covering the Production as set forth in the Agreement with the following limits: Commercial Csenoral Liabilit $5 ,000,000.00 Combined SingleLimit- Each Occurrence (Bodily Injury &z Property Damage) Business Auto Liahilit - $5,000,000.00 Combined Single Limit- Each Occurrence Owned Non -Owned and Hired AU10,S (Bodily Injury &z Property Damage) Workers' Compensation; Statutory Em to grLiabilit $1,000,000 Per Occurrence CLIENT shall provide to PYRO the following goods and services ® All on-site labor costs, if any, not provided or performed by PYRO personnel including, but not limited to, local union requirements, all Site security, Police and Fire Dept. standby personnel, stagehands, electricians, audio and fire control monitors, carpenters, plumbers, clean-up crew. All these additional personnel and services shall be fully insured and the sole responsibility of CLIENT. ® Coordination and any applicable non -pyrotechnic permitting with the local, state or federal government that may hold authority within the Production. ® Costs of all permits required for the presentation of the Production and the event as a whole. ® Provision of a Safety Zone in accordance with applicable standards and all requirements of the authorities having jurisdiction throughout the entire time that the pyrotechnics are at the Site or the load site (if different) on the date of the Production and all set-up and load -out dates, including water security to keep unauthorized people, boats, etc. from entering the Safety Zone. A professional grade Audio System including all necessary equipment, installation of such equipment and trained audio engineers for operation based on audio and communications requirements provided by PYO. ® General Services including, but not limited to, Site and audience security, fencing, adequate work light, dumpster accessibility, a secure office for PYRO personnel within the venue, secure parking for PYRO vehicles, access to washrooms, - tents, equipment storage, hazinat storage, electrical power, fire suppression equipment, access to worksites, necessary credentialing, etc., will be required as necessary. ITEM NO. q TO: Honorable Mayor and City Councilmembers FROM: Manuel Carrillo Jr., Director of Recreation & Community Service,L@ DATE: April 20 ,2016 11"Y SUBJECT: PERFORMANCE REPORT FOR THE MAINTENANCE FOR CITYWIDE JANITORIAL SERVICES SUMMARY The purpose of this staff report is to provide City Council with a performance report update of the City-wide janitorial contract services. FISCAL IMPACT There is no addition fiscal impact associated with this item. RECOMMENDATION Staff recommends that City Council: 1) Receive and file the performance report. 2) Authorize Staff to exercise the first of four one-year renewals. BACKGROUND At their May 6, 2015 City Council Meeting the contract for citywide janitoria services wit CA eanin Maintenance was presented for consideration and approved. The agreement was approved contingent upon t amendment to the contract term to 12 months instead of 24 months and providing a performance report Council after one (1) year. The Agreement presented to Council included a revised scope of services U increase the cost savings as well as reflect more concise and efficient expectations, based on the needs of t facilities. The Agreement generated a total savings to the general fund of $20,500 annually for the ternmn of t contract. This significant savings left the city with more resources that can be used to enhance, sustain or adJ16#1 future valuable services to the community. The vendor currently provides exceptional janitorial services at all city facilities on a monthly basis and requests within budget. City Staff conducts random performance audits of responsible cleaning areas and monitors daily cleaning. The contractor ensures quarterly specifications such as waxing of linoleum floors are conducted in a timely manner. In addition to the daily cleaning, contractor reports vandalism or repairs discovered during the course of their job. Therefore, the City wishes to exercise the first of four one-year renewal options in accordance with Section 4 of the Agreement. The annual Agreement amount will remain the same in the amount of $132,200. LEGAL REVIEW The City Attorney has reviewed and approved as to form, ALTERNATIVES _TA (--"V-C-( - * I � 1164ti i ive Vie reTtew,91 ontio-i alld Drovide direction to st Rim* I ,7 01 6;olg 2— ATTACHMENT 1 THIS AGREEMENT made and entered into this 6th day of May 2015, by and between the CITY OF BALDWIN PARK, a municipal corporation (hereinafter "CITY") and California Cleaning Maintenance (hereinafter" CONTRACTOR"): riqmvm�� The parties hereto do agree as follows: (1) RECITAL & This Agreement is made and entered into with respect to the following facts: (2) C0NTRA0LpQqtjMENM The following documents, attached to this Agreement and �- ed herein by this reference, shall constitute the Contract Documents referred to in this Agreement. (a) Notice Inviting Sealed Bids dated (b) Contractor's Bid dated (c) Bid Proposals (d) instructions to Bidders (e) Spetifibations (f) Biddef�s Bond or Guarantee Bond (g) Workers Compensation Certificate (h) Liability Insurance Certificate 11 KOITIL.1 Lei B&- ILWiNgal of litigation in a United States District Court, exclusive venue shall lie in the Central District of California. Severability., Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect, Execution: This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. Authority to Execute: The persons executing this Agreement on behalf of the parties warrant that ihey are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound to the provisions of this Agreement. This Agreement contains the entire understanding between CITY and CONTRACTOR regarding the subject matter hereof. Any prior agreements, promises, negotiations, or representation not expressly set forth herein are of no force or effect, Subsequent modifications to this Agreement shall be effective only if in writing and signed by each party. If any term, condition or covenant of this Agreement is held by a Court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first above written. -5- M �JWAMWZWW� Carlos Valle Name Owner Title Signature Name Title �TAFF !WPOR ITEM NO. /0 Honorable Mayor and City Councilmembers FROM: Michael Taylor, Chief of PoliccV. :Aril 20,2016 14y 1" 00 X i. 1 DION V.111% A41"all] [� MIXTAN601iL11 10191103,111 *01,011 FACILITIES, VEHICLES AND EQUPMENT SUMMARY A recommendation to the City Council to consider adopting a City Ordinance for the implementation of Development Impact Fees (DIF's) for law enforcement facilities, vehicles, and equipment. On November 3, 2015, City staff met with Revenue and Cost Specialists, LLC, to develop a Calculation and Nexus report for F41190=1 �60 This report monetizes the impact of continued new development on the current infrastructure and outlines the upper limits of the City's ability to provide law enforcement services to meet the needs of its residents and businesses. Adopting an Ordinance and setting fees for all new development would preserve the existing law enforcement level of service without unduly burdening the existing population and business community. The Notice of Public Hearing and Public Comment Period pertaining to this Ordinance and Resolution was duly advertised on the City of Baldwin Park web site, at three City facility locations and in the San Gabriel Valley Tribune on the following dates: March 21 — 25, 2016, and April 4 — 8, 2016. FISCAL IMPACT There is no negative impact to the General Fund. There is the possibility the City may see an increase of up to $1,372,537 to the General Fund over the next few decades, depending on the rate of development and based on the enacting of impact fees on future developments (Funds are restricted to use for police department facilities, vehicles, and equipment). WaLquokluy 019117ANK111 1. Consider the Law Enforcement Facilities, Vehicles and Equipment Development Irnpact Fee Calculation ari' Nexus Report, dated December 30,2015, completed by Revenue and Cost Specialists, LLC; and 2. Adopt Resolution No. 2016-114, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING FEES FOR LAW ENFORCEMENT FACILITIES, VEHICLES 3. Waive the First Reading and adopt by title only, the Ordinance No. 1386, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ENABLING THE CITY COUNCIL TO SET FEES RELATING TO THE NEW DEVELOPMENT IMPACT FEES FOR LAW ENFORCEMENT FACILITIES, VEHICLES, AND EQUIPMENT;" and BACKGROUND Revenue and Cost Specialists, LLC (RCS), consulted with staff to prepare a study to determine the feasibility of Development Impact Fees. The adoption of impact fees on new development would enable the City Council to ensure that the City would be able to meet the basic law enforcement infrastructure needs for an increased level of service expected from new growth, without burdening the existing population and business community for these development- generated costs. Developmental Impact Fees April 20, 2016 Page 2 The Development Impact Fee study by RCS determined capital improvements in the amount of $1,372,537 are needed to maintain the current level of police services if future developments are approved. This amount is based on future growth projections. The fees would be collected from future development projects during the permitting process. The fees are set according to this current RCS study and typically would not expire unless a Sunset Clause was added to the Resolution. Any future increases would require a new study and the adoption of a new resolution. Below is a list of cities, in or adjacent to the San Gabriel Valley, from a survey conducted by the City of West Covina in September of 2015. Of the eleven cities listed, all have adopted Development Impact fees, seven of which title them Public Safety fees or Public/Government Facilities fees. �F_ffljl # W I Lai mr4mommmirgal orge M M a =rz# ard This Development Impact Fee Study fulfills the requirements of the Mitigation Fee Act (Government Code Sections 66000-66008), the law governing the imposition and administration of impact fees. Impact fees are one-time fees on new development and used by the City to cover costs of capital equipmerit and ihfia§trud= required to serve new growth. Impact fee revenue cannot be used to cover operation and maintenance costs. Chapter One — Calculation of Development Impact Fees/Demographics Proposed Development Irnpact Fees/Summary Schedules Chapter Two — Law Enforcement Facilities, Vehicles, and Equipment Schedules — 2.1 through 2.3 Appendix A— Detailed Land -use Database Appendix B — Computer, Electronic, and Specialty Equipment Inventory Schedule 1. 1 of the Fee Study includes the land -use category and the related charge per unit/square footage. This fee is adopted by Resolution No. 2016-114 and is attached to the Resolution as Exhibit "A." 'Me primary finding of facts, as required by Government Code Sections 66000 et seq., are as follows: f. The Purpose_ off the—Fee. Additional law enforcement calls -for -service are expected from neT development, and the cost of adding law enforcement officers necessary to accommodate thesecalls-fo service demands can be determined. These new costs can be translated to a fee, or an amount, necess to be collected to offset the added costs of the required additional law enforcement staffing spac vehicles and equipment. Providing that the fee is adopted and imposed, new development will finan its proportion of the capital costs of expansion of the law enforcement facility capacity (et al.). D receipts cannot be used for on-going officer salary and benefit costs. These continuing annual costs w, need to be supported by increases in property and sales taxes generated by the new residences• businesses and their occupants. The Fees if adopted would be as follows. It should be noted Council can approve a lower fee but not a higher fee. Develop ental Impact Fees April 20, 2016 Page 3 IAA&U�ktA� Detached Dwelling Units Attached Dwelling Units Mobile Home Dwelling Units Commercial Lodging Units Assisted Living Units Retail/Service/Office Uses ManuWWq'ig/Jh&strial Uses DIF Per Unit k$4� FL $716 per Dwelling Unit $683 per Dwelling Unit $423 per Dwelling Unit $259 per Keyed Unit $271 per Unit $0.502 per Square Foot $0.069 per Square Foot 2. The Use 6f the Fee. The revenues raised from a properly calculated and legally -supported Law Enforcement DIF schedule would be limited to capital costs related to that growth. The fees would be used to expand the law enforcement facility, increase the number of response and investigator's vehicles, and properly equip additional officers. Conversely, the law enforcement DIF receipts cannot be used to replace existing facilities space, vehicles or equipment. The following paragraphs are a brief explanation of the five DIF capital projects required to accommodate the additional calls -for -service from new development and maintain the existing level of service currently afforded to the existing population and business community. 3. The relation 0 6f The City's Police Department responses or calls -for -service records are not currently able to be used to determine the Department's calls -for -service data by land use. This is not uncommon as law enforcement services tender to categorize data in terms of the type of crime rather than the land use where the crime was committed or originated. Thus a robbery could be reported from a home, or business. 4. The use of the fee is a similar argument to the need for the fee. As the development occurs, the impact is generated and the impact fee would be collected as the development occurs. The collected DIF receipts would be put to use to acquire additional facilities, vehicles and specialty equipment necessary to respond to those additional calls, without reducing the capability ofresponding to callsftom the existing community. W svmliq dbvdq��. The existing facilities generally meet the needs of the existing community, but will prove inadequate at General Plan build -out and if no additions are made to the law enforcement capacity to serve, the law enforcement LOS will decrease. The previously included project descriptions describe the demands and relationship with the General Plan development. The cost of the additional law enforcement capital improvements/acquisitions is distributed proportionally by land use between the land uses that will generate the calls -for -service. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Council may choose to not pass the Ordinance and/or Resolution, and direct staff to review other options for funding service needs as new developments are approved and built. ATTACHMENTS #I — Attachment "A" - DIF Calculation and Nexus report #2 - Resolution No. 2016-114 #3 - Ordinance No. 1386 Law Facilities, and EquipmentDevelopment Imit Calculation and Nexus Report i rthe City ldwin :' it Park, California December 0 2015 December 30, 2015 Honorable Mayor and City Council Via Mr. Shannon Yauchzee, Chief Executive Officer City of Baldwin Park - City Hall 14403 E. Pacific Road Baldwin Park, CA 91706 III F ;: I'll III The City has requested that Revenue and Cost Specialists, LLC� monetize the impact continued new development upon a fixed inventory of law enforcement facilities, vehicles an equipment infrastructure. The City's inventory of law enforcement infrastructure is critic because it determines the upper limits of the City's law enforcement service capacity to me the law enforcement needs of its residents and businesses. RCS, LLC, was contracted t10 provide the technical expertise in the identification of capital projects and acquisition necessary to maintain the existing law enforcement Level of Service (LOS). The capid additions detailed in this report are necessary in order to preserve the existing LOS currentl) offered to and enjoyed by the existing community from the diminution of those existing LOS du to the addition of new residential and business structure development in Baldwin Park. City Council and staff responsible i public safety services to a continually tee. pandin residential and business community, must recognize that the magnitude of the developme impact fees (DiFs) is a direct function of the nearly $1,372,537 cost of the Law Enforceme Facilities, Vehicles and Equipment capital projects that are identified in Chapter Two of thi I report. i The adoption of the proposed Law Enforcement et. al. Development Impact Fee schedule W'l enable this City Council, as well as succeeding City Councils, to continue to ensure that the Cit will be able to meet the basic law enforcement infrastructure needs accommodating ne growth without unduly burdening the existing population and business community for thes development -generated capital costs. Adoption of the maximum DIFs contained herein an imposition upon the remaining development opportunities in Baldwin Park would generate th 1 $1,373,582 necessary to finance the needed LOS maintaining capital expansions. A major element in this Report is the proportional analysis, or comparison of what is being asked of future residents and businesses, in the form of in lieu financial contributions with the replacement cost of the City's existing law enforcement infrastructure (land, facilities, vehicles and equipment), contributed by the existing population and business community. The dedications, taxes and assessments contributed to date by the existing community over numerous decades of development have generated just over $15.3 million (at current replacement costs) in law enforcement infrastructure or capital improvements for the City. FI I IBM iiiiiiiiiii Ill lielliIII111111111111 11111 1111 The information required to develop the City's capital costs and equity data was generated by the Baldwin Park staff, without whose help and cooperation, this Report would have been impossible to complete. The following management and technical personnel were instrumental in working with RCS to generate the information and data so critically necessary for the legal support of the DlFs. Amy Harbin, AICP - City Planner Doug ParneU - Police Captain Abraham Tellaz - Associate Planner I would also like to highlight the extraordinary staff efforts of City Planner Amy Harbin in compiling the critical land -use database information and for her timely responses to RCS's many requests for demographic information. The quality of information and resulting calculation were directly improved by her efforts. The Development Impact Fee Calculation and Nexus Report is submitted for your review and consideration. RCS is prepared to assist in increasing the Council's and community's understanding of this very significant part of the City's revenue structure. Scott Thorpe, CITY OF BALDWIN PARK LAW ENFORCEMENT VEHICLES AND EQ0PM8NT I Chapter One — Calculation of Deve opment impact 1 Table 1-1, Land Use Inventory Summary .............................................. __..3 Table 1-2, Summary of Existing/Potential development Acreage ............ ................. QI *2 ft-IWB- Chapter Two, Law Enforcement Facilities, Vehicles and Equipment T-.;,ble 2-1, Law Enforcement Calls -for -Service B DIF Land -use CateqorV .... ...... Schedules 2.1 through 2.3. ___ ... _ ... ....... __ ............. ........... ........... —, 15-1 I Appendix A - Detailed Land -use Database.. . _'.' _ ..... ........... ___ ...... ...... _ ....... 18 Appendix B — Computer, Electronic and Specialty Equipment Inventory .... .......................2 End of Report . ..... ........... _... _ 22 D I F .. � _ , ,, - , — a . _ - .................... ,,,,,,,,,,,,,.Development Impact Fee FAR ...... ...... ........ ............. Floor Area Ratio LOS. ____ ....... ....... ...... .............. Level of Service V3361311154' h111111MIME 111 1 F 1! 1111111'0 - , I . in California, State legislation sets certain legal and procedural parameters for the charging of these fees. This legislation was passed as AB1600 by the California Legislature and is now codified as California Gbvernment,,Q� Sections 66000 through 66009. This State law went into effect on January 1, 1989 and is generally now referred to as the Mitigation Fee Act. Government Code §66000 requires documentation of projects to be financed by re ii Impact Fees (henceforth often referred to as DIFs) prior to their levy and collection, and that th monies collected actually be committed within five years to a project of direct benefit to th development which paid the fees. Many states have such controlling statutes. Specificall, Government Code §66000 require these DIF calculation findings: I Rnmi� 3. Determination of the relationship between the use of the fee and the type of development paying the fee. 4. Determination of the relationship between the need for the facility and the type of development project. 5. Determination of the relationship between the amount of the fee and the cost of the portion of the facility attributed to the specific development project. This calculation of the costs associated with accommodating additional law enforcement calls - for -service capacity, utilizes a basic methodology consistent with the above requirements of Government Code §66000. Briefly, the following steps were undertaken in the calculation of the law enforcement DIFs: 1Define the level of service desired within the General Plan area for each infrastructure identified as necessary. Ift some areas, certain statistical measures are commonly used to measure or define an acceptable level of service for a Category of infrastructure. Law Enforcement Services, for instance are commonly �ratw based on A Level of Service (hencofdrth LOS) dependent up�n the ability of the system accommodate the additional calls -for -service that could be expected to occur from development without decreasing the LOS to the current community. In this case it is based upon the maintenance of the service level currently afforded to the existing community by the existing seventy-two sworn officers. 2. Review the agency's land ' use database and determine the existing mix of land uses and amount of undeveloped and developed land. The magnitude of growth and its impacts on the provision of a broad array of law enforcement services can tW3 be determined by considering this land use data when planning needed City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page I infrastructure. This inventory can be found in Table 1-1 in this Chapter and is detailed within Appendix A. 3, Identify all additions to the capital facilities inventory necessary to maintain the identified level of service in the area. Then, determine the cost of those additions. In the case of law enforcement, it is generally limited to law enforcement facilities (space), vehicles and equipment. Identify a level of responsibility, identifying, as termed in this report, the relative need (or as referred to in the accompanying schedules as Percent Need for the facility or equipment necessary to accommodate "growth" as defined, and as opposed to current needs. In the case of law enforcement, it will be 100% because all of the projects are a mere extension of the existing infrastructure levels level of service, thus are by definition, proportional expansions. 5. Distribute the costs identified as a result of development growth on a basis of the appropriate or relevant demand, by land use. Costs are distributed between each land use based on their relative demand, or nexus, of that particular infrastructure system. Future law enforceme ' nt costs are distributed to each . land use based upon that land -use's relative demand for law enforcement services, calls -for -service. ISM= 16TROTATIM, This report calculation is based upon an inventory of fully developed, undeveloped and underdeveloped land within the City limits of Baldwin Park. The Undeveloped or under - City ot Baldwin Park Law Enforcement Facilities Development Impact Fee Page I • IM01• 1OF "MM111111L Table 1-1, is the inventory of all General Plan private land uses contained within the City and are based on the General Plan's land use inventory and allowable densities. Table 1-1 follows: Table 1-1 d Use InventorM Surnrnar,� This report classifies private development into one of three residential DIF Land -use Types or one of four different business -based DIF Land -use Types. For purposes of the report, the term DIF Land -use Type will refer to one of the seven broad types under which the City's specifically defined zoning code land -uses will fall into. These DIF Land -use types are defined following: Detached Dwelling Units Corresponds to an allowable use within the City's land use designation of Low - Density - Single -Family Residential (R-1-7,500) and Single Family Residential City 1f Baldwin Park Law Enforcement Facilities Development Impact Fee Page 3 ent lmi)act FeeslDemographics Attached Dwelling Units - Corresponds to an allowable use within the City land use designation of some Garden Multi -Family Residential (RG) or Mult Family Residential (R-3) and some Mixed Use 1 and Mixed Use 2 (MU -1 an "Senior -only" apartments, those with kitchenettes but perhaps also with congregate dining facility, would fall within this category. Mobile Home Units (in a park setting) - Although not anticipated beyond the addition of a pad or two within an existing mobile home park, this category of residential land use would most likely be developed within one of the two higher ,iensity land use zones. Commercial Lodging - This category does not have a separate correspon ng designation within the Zoning Code but is separated due to nexus requirements. Commercial lodging could be located within numerous land use zones most likely Freeway Commercial Assisted Living Units - This category also does not have a separate corresponding designation within the Zoning Code but is separated due to nexus requirements. Assisted Living Units could be located within numerous residential and commercial land use zones and are typified as providing daily assistance to those living there. Retail/Service/Office Uses - As utilized in this report I these three broad commercial uses include the general category of retail services and thus includes outlets ranging from restaurants to auto repair shops to shopping centers. This category includes the relevant portions of the General Commercial (C-1), Neighborhood Commercial (C-2), Freeway Commercial (F -C), IndustriallCommercial (IC) and some Mixed Use I and Mixed Use 2 Skilled nursing facilities would fall within this category. Industrial/Manufacturing Uses - This category contains all businesses engaged in manufacturing or industrial development in the single industrial zone, Industrial (4). Definitions -of �DIF Application Categories —Status. For each of the DIF land -use categories detailed previously and on Tables 1-1 and 1-2 following, acreage is categorized as either Existing Development or Potential Development. Definitions regarding the status of each land use are as follows: Existing Development Acres/Units — This column title reference identifies land in the City which is developed or land which has received a building permit but may not yet be constructed. Potential Development Acres/Units — The title refers to all private vacant or underutilized parcels located within the City. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 4 Table 1-2 provides a summary of the detailed land use inventory, limited to privately held property, provided in Table 1-1. Staff's land use inventory reveals that there are presently 2,276.26 acres of privately -held land, about 97.5% of all privately owned acreage in the City. Conversely, there remain 75.13 acres of vacant or under -developed land within the City's limits (or about 2.5% of all privately held land). Acreage designated for Retail, Service and Office development constitutes the greatest amount (1. 1 %) of vacant acreage of all the land uses. Table 1-2 Summary of the City of Baldwin Park's Existing Developed and Potential Development Acreage City staff and the consultant have identified over $1,372,537 in needed capital improvement projects required through the City's General Plan include only those needed solely to support future growth. An example, mere replacement of any existing police response vehicle would not be included only the addiflon of a response vehicle would. There is no existing Law Enforcement DIF thus there are no existing DIF fund balance receipts. Table 1-3 summarizes the proposed impact fee schedule. The detail of the fee calculation is contained within Chapter Two. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 5 i s ter° t a c Ja oa c Det B o r e r a act l-eeslQq o r fins Table for the City's General Plan Area Schedule 1.1 following summarizes the development Impact costs and revenue collection by IF land -use category. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 6 Schedule 1.1 City of Balwin Park General Plan Build -out Costs Summary of Development Impact Fees By Type of Fee (Costs/Fees per Residential Type Dwelling Unit, or Business Type Square Foot) Development Impact Fee Total Per Unit or Square Feet D -IF Collection Dwelling Units ial Lodqinq Units er Resources Financial Resource TU11 a i «. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 7 Mri�� 171 The Baldwin Park law enforcement staff operates out of an 11,445 square foot portion of the. Civic Center facility and the 2,022 square foot evidence storage facility, The facility, at about 187 square feet per officer, is not likely capable of absorbing any additional officers beyond the current seventy-two approved officers. The law enforcement parking needs are met by the assignment of 162 spaces in the Civic Center parking structure. The Department has sixty-seven miscellaneous response vehicles with specialty electronic and safety equipment. The seventy-two sworn officers are assigned specialty equipment such as various leathers, armament, clothing, and safety apparel. The Department has an ample inventory n expandable communications, electronic and specialty needs equipment. Additionally there are numerous computers and law enforcement agency information data sharing systems. There is no current Law Enforcement development impact fee thus no DIF fund balance. Additional law enforcement calls -for -service are expected from new development, and the cost of adding law enforcement officers necessary to accommodate these calls -for -service demands can be determined. These new costs can be translated to a fee, or an amount, necessary to be collected to offset the added costs of the required additional law enforcement staffing space, vehicles and equipment. Providing that the fee is adopted and �ed ew develol ment will finance its ro ortion of the ca ital costs of ex ansion of the law City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 8 rcennOrat Facilities, Vehicles and Eguiment p_ response capabilities (the base) are not expanded, then the increasing num er o ca s- or - service (the rate) will reduce the amount of "free" hours available for preventative effort. This inability to expand the capabilities would ultimately drive an otherwise effective operation into a reactionary mode. The additional calls -for -service would limit the amount of time for training, planning, pro -active prevention and other non -direct services. I I ills] al I I IM I' LAK I DRUMM I Lon Or -IMO I I"DO ILW 101034 M IFIRM1011M I V, I I I 12 1! r4ffell - LW -003, Law Enforcement Fleet Expansion — The City wilml need to acquire seven additional law enforcement response vehicles at an average of about $40,235 per vehicle to maintain vehicle response capability and the existing ratio of 0.93 vehicles per officer. The total cost of the seven vehicles would be $281,646. Without acquiring any additional vehicles the vehicle standard would reduce to about 0.85 vehicles per officer. LW -004, Law Enforcement Specialty (Communications, Electronic and Specialty Expandable) Equipment — Expandable equipment are those items in the Department's inventory that are shared by the entire department in numbers ' less than a one-to-one basis and need to be expanded as officers are added. These items differ from some of the Department's inventory, such as a law enforcement agency data sharing system that does not need to be duplicated with the addition of officers. The expandable list of equipment required as a function of the number of officers includes (but is not limited to): laptop computers, hand-held radios, ME��r City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 9 Patrol MDC's, mobile radios, etc. (see Attachment B for complete list) ' The existing $838,300 inventory represents approximately $11,643 per sworn officer. The cost of adding a proportional amount of specialty equipment for the seven officers required to maintain the existing law enforcement levels of service would be $81,501. LW -005, Law Enforcement Officer -Assigned Equipment — This project consists of the costs WIN i ,This space left vacant in order to place the following table on a single page]. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 10 Cha ter' Two Law Enforcement Facilities, U hicles and ayiQ rrrent Table 2-1 Law Enforcement Calls -for -Service Generated by DIF Land Use Category (Average of Twenty-five California Law Enforcement Agencies over a Twelve Month Period) As an example, there were approximate y 370,166 ca Is-for-sery ce t at generate a response to one of the 408,017 detached dwelling units within the twenty-five law enforcement agency sampling, The result indicates that, on average, each dwelling will generate about 0.907 calls per year on average. The same analysis was undertaken for the other DIF land usecategories. Since these calls -for -service by land use are an average, they can be used to project the number of existing and additional calls that could be expected by multiplying the calls per residential unit or business acre by the number of anticipated number of new residential dwellings or business acres. Calls to retail/office/service use acres, about 274,174 represents a 0.636 annual calls -for -service per 1,000 square feet of retail/service uses. Applying these averages, the City absorbs approximately 18,666 existing calls -for -service to private property, or 259 calls per sworn officer (2), and can expect and additional 1,738 or a 9.3% increase over existing demand, or seven additional officers (1,738 divided by 259 calls -for -service per off icer seven officers - rounded). jl��3thjp between the use of '" gnLppyj��, The use of the fee is a similar argument to the need for the fee. As the development occurs, the impact is generated and the impact fee would be collected as the development occurs. The collected DIF receipts would be put to use to acquire additional facilities, vehicles and specialty equipment necessary to respond to those additional calls, without reducing the capability of responding to calls from the existing community. 2 Certainly officers assigned to patrol absorb far more average calls -for -service than an investigator or other sworn specialist. The figure represents an average for all sworn officers within an agency and could be expected to represent the organizational structure of a typical law enforcement agency. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 71 rcernent Facilities,Vehkic]Les �ry �Ifinment tlh�e M le 1 The existing facilities generally meet the needs of the existin community, but will prove inadequate at General Plan build -out and if no additions are made to the law enforcement capacity to serve, the law enforcement LOS will decrease. The previousl6 included project descriptions describe the demands and relationship with the General Pla development, The cost of the additional law enforcement capital improvements/acquisitions i distributed proportionally by land use between the land uses that will generate the calls-fo service Mirilmal Needs-b�ase 1�hp�o§ts� Table 2-2, following, summarizes the resulting DIFs (from Schedule 2.2) for development to contribute $1,372,537 in future DIF payments towards the proposed/required expansions of the law enforcement capabilities (or capacity to serve) of the City in order to allow the City to extend the same level of service to the City's newest citizens and businesses. This schedule represents the cost by unit necessary to maintain the existing level of service. W W1_1 Minimum Needs -based Law Enforcement Facilities, Vehicles and Equipment Development Impact Costs by DIF Land -use Type Allocation of Development Impact DIF Lan -use Type Development Cost Per Unit costs or Square Foot Detached Dwelling Units $851,190 $716/Unit Attached Dwelling Units $141,339 $683/Unit Mobile Home Dwelling Units $11,844 $423/Unit Commercial Lodging Units $17,611 $259/Unit Assisted Living (keyed) Units $26,846 $271/Unit Retail/Service/Office Uses $322,659 $0.502/S.F. Manufacturing/industrial Uses $1,047 $0.069/S.F. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 12 forcement Facilities, Vehicles and E-gui Llnent expanded with the addition of sMrn persorme! totals $833,300, Officer as8ign,ed equipment the seventy-two officer's O"onts to an invostroont of $624,952, Cornbuled over the ye�ars, di Councils have invested $15,291,690 into the Law Ehfbitemeht infrastructure, at curre replacement dollars. I When this $15.3 million combined replacement financial commitment replacement cost figure is distributed over the entire existing community (via Table 2-3 as summarized from Schedule the results indicate that the existing financial commitment is slightly larger large (at 104%) to that of the calculated Law Enforcement Minimal Needs -based Impact Costs (per Schedule 2.2), indicating that the existing community has invested slightly more than would have been required from future development. This is explained by the roughly $1,000,000 in department assets that do not need to be expanded to accommodate the seven new officers. The developed land inventory forms a basis for distributing the replacement cost of the existing infrastructure. This action, while not particularly required by the §66000, et seq. (codified Mitigation Fee Act), provides the City Council and staff with perspective. It proyMes for the comparisonwith the proposed impadtf66 With what has been idV69t��d by the OXIsting community. Table 2-3 Existing Law Enforcement System Community Financial Commitment Comparison Data The Minimum Needs -based Impact Costs (necessary for expansion indicating the City's investment in Law Enforcement capabilities) are slightly lower than the Existing Community Financial Commitment Comparison, thus the Minimum Needs -based Development Impact Fee schedule detailed in Schedule 2.2 would remain be the most equitable DIF schedule to adopt. [This space left vacant to place the chapter recommendations on a single page]. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 13 Allocation of Asset/Equity Exist " ing SVitem Investment Per Unit Assets orSqua te F 6o t $755/Unit $3,407,15i $719/Unit $143,144 $454/Unit $971371 $272/Unit $286 i The Minimum Needs -based Impact Costs (necessary for expansion indicating the City's investment in Law Enforcement capabilities) are slightly lower than the Existing Community Financial Commitment Comparison, thus the Minimum Needs -based Development Impact Fee schedule detailed in Schedule 2.2 would remain be the most equitable DIF schedule to adopt. [This space left vacant to place the chapter recommendations on a single page]. City of Baldwin Park Law Enforcement Facilities Development Impact Fee Page 13 Cha der Two Law forcement Facilities, Vehicles and Eguipment * Create a Law Enforcement Facilities Development Impact Fee Fund. * Adopt Schedule 2.2. P11 lipill '11;1111111111111111 !11 2 * � 3 .� �\ �® \ �t a § #�% a Z3 \� �� /�/�■� /� 8 cm 2 * � v 6 f TP A I Appendix A Detailed • Data Base Appendix A City of Baldwin Park Expanded Land -use Database 2014-15 Development Impact Cost Calculation ion RetaillService/Off ice Uses MOM IIIA Private Residences 1011.1 1 •r• 0 IMM24-OR M Page 19 W,wWWO W1,10, Mi, 13,907 4,946 11 6.25 6 22 Page 19 A Appendix B Computer, Electronic and Special Equipment Inventory Page 20 Appendix ►. Fiscal Year 6 City of • Park End of Report fffrr•�� The Relationship Betweenofthe Fee and •'' of Development Paying the Fee. The Relationship Between• for i i'. Type ofDevelopment Project. RelationshipThe Amount •the Fee and Cost of Portion of the dui A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING FEES FOR LAW ENFORCEMENT FACILITIES, VEHICLES AND EQUIPMENT INFRASTRUCTURE THROUGHOUT THE CITY WHEREAS, the City of Baldwin Park desires to maintain a quality of lifi and provide the highest level of service to the residents and business community win Park; and I Bald WHEREAS, City Council desires to set the fee schedules relating to new development to ensure services can meet the future needs of the city as it relates to the impact of continued new development upon the fixed inventory of law enforcement facilities, vehicles, and equipment infrastructure. As per California Government Code §66000 et. seq., Developmental Impact Fees (DIF) cannot address existing capital deficiencies but only accommodate the needs generated by the City's growing population and business community. WHEREAS, it is highly likely the City will see future growth on undeveloped and developed land which will impact law enforcement services, and without this funding the current level of service, safety and commitment provided by the Police Department to the residents and businesses may not be maintained at the current level. WHEREAS, Without this funding, the City Council cannot continue t ensure that the City will be able to meet the basic law enforcement infrastructur needs, accommodating new growth, without unduly burdening the existing populatio and business community for these development -generated capital cost. WHEREAS, the has City Council conducted a duly noticed Publi Hearing on the adoption of these Law Enforcement related Development Impact Fee on April 20, 2016. THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOE HEREBY RESOLVE AS FOLLOWS: Section 1. Pursuant to Baldwin Park Municipal Code Sections 154.06 and 154.061 , the City Council hereby adopts the Law Enforcement Facilities, Vehicle and Equipment Development Impact Fees as set forth in Exhibit "A" attached heret and incorporated herein by this reference. Section 2. The fees set forth in this Resolution are not in conflict wit any other fees established in prior Resolutions. Section 3. This Resolution shall become effective thirty days after the final adoption of Ordinance No. 1386. Section 4. The City Clerk shall certify as to the adoption of this Resolution and shall cause the same to be processed in the manner required by law. ..... . . . ........... MANUEL LOZANO, • STATE •' CALIFORNIA •' • LOS ANGELES Ss. CITY • BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on April 20, 2016, by the following • Alejandra Avila City Clerk Detached Dwelling Units Attached Dwelling U Mobile Home Dwelling ???» Commercial Lodging ©Assisted Living Units Retail/Service/Office »_. Manufacturing/Industrial Use \�■? #t<#«6?<«?2l «««;« WV-AW«Ly IM\ \2?} « »2 y< \$ «�f ■.:2««=:t »,� 4 i ■ V M MAI WHEREAS, the City of Baldwin Park desires to maintain a quality of life and provide the highest level of service to the residents and business community of Baldwin Park; and WHEREAS� City Council desires to set the fee schedules relating to new development to ensure services can meet the future needs of the city as it relates to the impact of continued new development upon the fixed inventory of law enforcement facilities, vehicles, and equipment infrastructure. As per California Government Code §66000 et. seq., Developmental Impact Fees (DIF) cannot address existing capital deficiencies but only accommodate the needs generated by the City's growing population and business community. WHEREAS, it is highly likely the City will see future growth on undeveloped and developed land which will impact law enforcement services, and without this funding the current level of service, safety and commitment provided by the Police Department to the residents and businesses may not be maintained at the current level. WHEREAS, without this funding, the City Council cannot continue to ensure that the City will be able to meet the basic law enforcement infrastructure needs, accommodating new growth, without unduly burdening the existing population and business community for these development -generated capital cost. WHEREAS, additional law enforcement calls -for -service are expected from new development and the cost of adding law enforcement officers necessary to accommodate these calls -for -service demands can be determined. These new costs can be translated to a fee, or an amount, necessary to be collected to offset the added costs of the required additional law enforcement staffing space, vehicles and equipment. Providing that the fee is adopted and imposed, new development will finance its proportion of the capital costs of expansion of the law enforcement facility capacity (et al). DIF receipts cannot be used for on-going officer salary and benefit costs. These continuing annual costs will need to be supported by increases in property and sales taxes generated by the new residences and businesses and their occupants. WHEREAS, the revenues raised from a properly calculated and legally - supported Law Enforcement tri would be limited to capital costs related to that growth. The fees would be used to expand the law enforcement facility, increase the number of response and investigator's vehicles, and properly equip additional officers. Conversely, the law enforcement DIF receipts cannot be used to jgpjggg� existing facilities space, vehicles or equipment. The following paragraphs are a brief Ordinance 13ES Page E explanation of the five DIF capital projects required to accommodate the additional calls -for -service from new development and maintain the existing level of service currently afforded to the existing population and business community. WHEREAS, the City's Police Department responses or calls -for -service records are not currently able to be used to determine the Department's calls -for -service data by land use. This is not uncommon as law enforcement services tender to categorize data in terms of the type of crime rather than the land use where the crime was committed or originated. Thus a robbery could be reported from a home or business. WHEREAS, the use of the fee is a similar argument to the need for the fee' As the development occurs, the impact is generated and the impact fee would be collected as the development occurs. The collected DIF receipts would be put to use to acquire additional facilities, vehicles and specialty equipment necessary to respond to those additional calls, without reducing the capability of responding to calls from the existing community. WHEREAS, the existing facilities generally meet the needs of the existing community but will prove inadequate at General Plan build -out and if no additions are made to the law enforcement capacity to serve, the law enforcement level of service will decrease. The previously included project descriptions illustrate the demands and relationship with the General Plan development. The cost of the additional law enforcement capital improvements/acquisitions is distributed proportionally by land use between the land uses that will generate the calls -for -service. WHEREAS, this levying of development impact fees has been reviewed by staff in accordance with the California Environmental Quality Act ("CEQX) and the CEQA Guidelines, and the City of Baldwin Park Local Guidelines for implementing CEQA, and it has been determined that the adoption of this Ordinance is exempt from CEQA pursuant to Sections 15378(b)(4), 15061 (b)(3), and 15273 of the CEQA Guidelines, and Section 21065 of the Public Resources Code. The intent of the Law Enforcement Facilities, Vehicles and Equipment Development Impact Fee Calculation and Nexus Report, and proposed fees, is to provide a means of mitigating some of the potential environmental impacts which have been identified in planning efforts for anticipated future growth of the City. Specific environmental studies are required to be performed for each project that requires further review under CEQA prior to approval of the specific project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ORDAINS AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park hereby approves the "Law Enforcement Facilities, Vehicles and Equipment Development Impact Fee Calculation and Nexus Report for the City of Baldwin Park" dated December 30, 2015. This document is attached as Exhibits "A" and is hereby incorporated by this reference. 707,1171TITrMW Page 3 Section 2. The City Council of the City of Baldwin Park hereby adopts the findings set forth in the recitals to this Ordinance and the findings and facts contained in the "Law Enforcement Facilities, Vehicles and Equipment Development Impact Fee Calculation and Nexus Report for the City of Baldwin Park" dated December 30, 2015, attached as Exhibit "A." Section 3. New Subchapters 154.060 and 154.061 shall be added to Chapter 154 of the Baldwin Park Municipal Code to read as follows: Fees paid pursuant to this Subchapter shall be deposited into the Law Enforcement Development Impact Fund maintained by the City Treasurer, and shall be used solely for law enforcement facilities, vehicles and equipment infrastructure, generated by the city's growing population and business expansion and cannot address any existing capital deficiencies. Except as otherwise provided in this Subchapter, any new development shall is a Law Enforcement Facilities, Vehicles and Equipment Development Impact Fee in an amount to be established by Resolution of the City Council." Section 4. That the City Clerk shall certify to the adoption of this Ordinance and this Ordinance shall become effective thirty (30) days after the date of adoption. APPROVED, PA SED, AND ADOPTED this __day of 120 16,, Ordinance 1386 Page 4 STATE OF CALIFORNIA COUNTY OF LOS ANGELES S-1 CITY OF BALDWIN PARK 1, Alejandra Avila, City Clerk, of the City of Baldwin Park, do hereby certi t at the foregoing Ordinance No. 1386 was introduced for first reading at a regular meeting of the City Council held April 20, 2016 and was adopted by the City Council at its regular meeting and adopted this _day of 1 2016 by the following vote: Alejandra Avila City Clerk E E STAFF . y F ., sof 4 4�� yy REPORT FISCAL IMPACT There is no fiscal impact at this time. There may be possible future savings to the General Fun4 up to $46,800 over a five year contract depending on the selection of an auditing firm. RECOMMENDATION It is recommended that the City Council 1) Direct staff to issue the required 30 day termination notice to Brown Armstrong, and 2) Direct staff to arrange for the top three firms from the 2014 RFP to return and make presentations to the City Council. Audit Services April 20, 2016 Page 2 No legal review required, ALTERNATIVES The alternatives that the City Council can choose include: 1. Direct staff to arrange presentations from the top three firms from the above list. 2. Select one of the recommended firms and direct the Mayor and City Clerk to execute a contract. 3. Direct staff to do another RFP. This option would require additional staff time and expense and is unlikely to result in major changes or savings. . Tike no changes at this time and retain BA as the City's audit firm. 0 Q1 i _ OW MI 1 FROM: Shannon c zee, Chief Executive Officer DATE: Aril 20,2016 COMMITTEES, AS APPROPRIATE SUMMARY This report is to request that City Council designate representatives and alternates as official representatives of the City and to review and appoint members to the established in-house committees. RECOMMENDATION Staff recommends that Council 1) review and appoint members to the positions o representatives and alternat of the established committees and organizations presented in Resolution No. 2016-107, entitled ".] RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNI APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIALREPRESENTATIVES OF TH CITY;" and 2) review in-house committee appointments and select or nominate members as representatives LEGAL REVIEW The City Attorney has reviewed and approved this Resolutio 11 BACKGROUND Each year, following the reorganization of the City Council, the Council is requested to designate members as representatives and alternates on certain committees and organizations. Additionally, in-house committee appointments are reviewed and appointments may be revised at Council's discretion. ALTERNATIVES The City Council may choose to 1) appoint new members to various committees, or 2) make no changes at this time. ITEM NO. STAFF REPORT 1 FROM: Shannon c zee, Chief Executive Officer DATE: Aril 20,2016 COMMITTEES, AS APPROPRIATE SUMMARY This report is to request that City Council designate representatives and alternates as official representatives of the City and to review and appoint members to the established in-house committees. RECOMMENDATION Staff recommends that Council 1) review and appoint members to the positions o representatives and alternat of the established committees and organizations presented in Resolution No. 2016-107, entitled ".] RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNI APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIALREPRESENTATIVES OF TH CITY;" and 2) review in-house committee appointments and select or nominate members as representatives LEGAL REVIEW The City Attorney has reviewed and approved this Resolutio 11 BACKGROUND Each year, following the reorganization of the City Council, the Council is requested to designate members as representatives and alternates on certain committees and organizations. Additionally, in-house committee appointments are reviewed and appointments may be revised at Council's discretion. ALTERNATIVES The City Council may choose to 1) appoint new members to various committees, or 2) make no changes at this time. A. RE80LUTION OF • OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES i 1. OFFICIAL REPRESENTATIVES O:. THE CITY The City Council of the City of Baldwin Park, California, does hereby resolve as follows:: WHEREAS, it is the Council's desire to review and/or amend the existing appointments; and WHEREAS, Resolution No. 2015-049 adopted January 21, 2015 and all other Resolutions inconsistent herewith are hereby repealed and rescinded. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARR HEREBY RESOLVESS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint t e following •ei as representative• • of Water Association .1 ;i on : Wednesdayof i various1 i t STIPEND — NO) Existing Appointees New Appointees r = i,. ,. _ t i =. • _Susan Rubio iis Mayor t t SectionCouncil of the City of Baldwin Park •ia hereby appoint following persons as representativeand Alternate membersof tho LosCoun Sanitatio0 P.M., oistrict Ofte (MEMBERS STIPEND •. Appointees _ Appointees __ r - •i *Mayor• • t _.. _.MayorPro TernBaca Ilkppointrnent of Mayor required by Sanitation District Section i of of Baldwin Park does `• appoint following • i a • - and alternate membersof • of • Cities — Los Angeles County Division — Vt Thursday, 7:00 p.m., Metropolitan Water % i i • i(MEMBERS RECEIVE i STIPEND Existing^. ppointees New Appointees ep�resq_q�ative: Mayor Pro Tem Cruz Baca t _, Councilmember Susan Rubio Resolution No. 2016-107 Page Section 4. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Civil Defense Area" Director's Meeting — Yd Thursday, Various times/locations (MEMBERS RECEIVEI — ) Existing Appointees New Appointees .� � ��._. Ree resent ti4 Chief Michael Taylor Alternate: Mayor Manuel Lozano Section 5. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Civil Defense Area" General Membership — 3rd Thursday; 8:30 a.m., Glendora (MEMBERS RECEIVE1 — ) • x.•ii __. .. •iii __ a •; • i • •I � • it i �. ••;� ""i •i• ' � • _� • i �= i. i i i � 1 is-.. _ i _ •_.- Resolution No. 2016-107 'r•' 3 section 9. The City Council of the City of Baldwin Park does hereby appoint th following persons as representative and alternate members of the Southern Californi Association of Governments — Ist Mutsday of the month @ 9 am; Headquarters (MEMBERS RECEIVE A STIPEND — NO) �xisfiniApppo—i-htees New Appointees Repr sentative: Mav6r Pro Tenn Cruz Baca Alternate', Councilmember Susan Rubio Section 10, The City Council of the City •( Baldwin Park does hereby .••i "Max Cluster meetings held Quarterly at the West Covina Headquarters Executive Board Roo (MEMBERS RECEIVE A STIPEND Resolution No016-107 Page 4 • 13. That the City Clerk shall certify to the adoption • this Resolution and shall forward i• hereof ff• said committees and organizations. I&I MAY, to] STATE OF CALIFORNIA • OF LOS ANGELES s& CITY OF BALDWIN PARK I 96YA 10, 11L L6�111111111111111 1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council o the City of Baldwin Park at a regular meeting held April 20, 2016 by the following vote of the Council: ALEJANDRA AVILA CITY CLERK OWW17FEES YOSTET Committee Members New Appointment/Changes Audit Committee AAm Susan Rubio All five council members Cruz Baca Civic Center Park/Plaza Susan Rubio Cruz Baca Community Collaboration Committee Susan Rubio Ricardo Pacheco Ad Hoc Committee for Downtown Ricardo Pacheco Businesses Monica Garcia WorkSource Committee Ricardo Pacheco Cruz Baca Median Landscape Committee* All Council Energy Committee* Susan Rubio Ricardo Pacheco It 01 M, i 11 ITEM NO. 13 Oki all r r THE MEETING E3ALOWIN PARK rINANCE AUTHORITY APRIL 20, 2011� 7:00 PM I REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 VIA Manuel Lozano Monica Garcia a-r-ft+ac-% ecv Cruz Baca Susan Rubio Chair Vice Chair Board Member Board Member Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS a JUVT4 PUBLIC COMMENTS The public is encouraged to address the Housing ,%1k other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your C da en esta COMENTARIOS DEL PUBLICO Se invita a/ p6blico a dirigirse a la Agenci ' a nombrada on esta agenda, para hablar sobre cualquier asunto publicado en la J �t .• ic to St. t agenda o cualquier tema que est6 bajo LsuJurnisdicci6n. , Si usted ,I�PRRP 12 QQ0,- I fir r le permite hablar por tres (3) minutos, Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open sessi . on of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a. m. - 6: 00 p. m.) FINANCE AUTHORITY REGULAR MEETING ROLL CALL Board Members- Cruz Baca, Ricardo Pacheco, Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano Nall, 111 MIM". 111-1111 THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its amay: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedul..• matters for consideration at a future meeting, [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL comlsON Lin st-#nW9 Ingio oo Qj asunt•a mens gue sea incluido en la aqenda o a menos oue exista aAOna eme encia ez Q por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas, [Codigo de Gobiemo §54954.21 . ..... ... . um U611W gallig 1, Alejandra Avila. Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of April, 2016. 'N ) Alejandea Avila Secretary In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011, Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting- (28 CFR 34.10Z 104 ADA TITLE //) ITEM NO. FA -A ---A Honorable Mayor and City Councilmembers Rose Tam, Director of Finance April20,2016 TREASURER'S REPORT FEBRUARY 2016 SUMMARY Attached is the Treasurer's Report for the month of February 2016. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. ha KI Ila MKO] I I it I r-1 0 to tm I$ rA I M BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. TO - FROM: LhI.0 DATE: SUBJECT. ITEM NO. FA -A ---A Honorable Mayor and City Councilmembers Rose Tam, Director of Finance April20,2016 TREASURER'S REPORT FEBRUARY 2016 SUMMARY Attached is the Treasurer's Report for the month of February 2016. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. ha KI Ila MKO] I I it I r-1 0 to tm I$ rA I M BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARH TREASURER'S REPORT 2129/2016 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of February 2016 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ESTIMATED INVESTMENT r INTEREST PURCHASE MATURITYPAR P C CU T CURRENT BO BOOK MARKET I)ESCRIP TIOW RATE DATE ATE VALUE PRINCIPAL VALUE VAL State of California Local Agency Investment Fund City 0.47% Varies Varies 20,187,847.07 20,187,847.07 20,187,847.07 20,187,847.07 Housing Authority 0.47% Varies Varies 13,095.99 13,095.99 13,095.99 13,095.99 20,200,943.06 20,200,943.06 20,200,943.06 20,200,943.06 Fiscal Agent Funds - City Varies Varies Varies 2,316,688.94 2,316,588.94 2,316,588.94 2,316,588.94 Fiscal Agent Funds - Successoi Varies Varies Varies 3,180,266.27 3,1180,266.27 3,180,266.27 3,180,266.27 $ 25,697,798.27 $ 5,697,798.27 6,496,855.21 $ 6,697,798.27 Total Investments $ 25,697,798.27 - Cash City Checking 11,629,778.02 City Miscellaneous Cash 51,864.87 Comm. Develop. Comm. Successor Agency 3,895,965.83 Housing Authority 251,484.95 Financing Authority 0.00 Total Cash 15,829,093.67 Total Cash and Investments $ 41,626,891.94 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of February 2016 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance BALDWIN PARK HOUSING AUTHORITY APRIL 20, 2016 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 MW R Manuell-ozano Monica Garcia Cruz Baca •+ PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda, Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your conveni ence. - Chair - Vice Chair - Board Member - Board Member - Board Member Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours I I (Monday - Thursday, 7:30 a.m. - 6: 00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM ROLL CALL Board Members, Cruz Baca, Ricardo Pacheco, Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozanl 1. TREASURER'S REPORT — FEBRUARY 2016 Staff recommends that Council receive and file the Treasurer's Report ME= 1, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of April, 2016. AE,Zndr'Avila Secretary PLEASE NOTE,, Copies of staff reports and supporting documentation pertaining to each item on this agenda are aveifable for public viewing and inspection at City Hall, 2"'J Floor Lobby Area or at the Los Angeles County Public Library in the City of Saklwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext 466 or via e- mail at Art lsefl&baidwi% rk. coni:�q_ In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Managernent at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ITEM NO. STAFF REPORT TO: Honorable Mayor and City FROM- Rose Tam, DircefOr 4 Finance DATE: April 20,.2016 SUBJECT: TREASURER'S REPORT FEBRUARY 2016 SUMMARY Attached is the Treasurer's Report for the month of February 2016. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None I M.13 E H RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for February 2016. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. TREASURER'S REPORT 2/29/2016 INVESTMENT INTEREST PURCHASE MATURITY DESCRIPTION RATE DATE DATE State of California Local Agency Investment Fund City 0.47% Varies Varies Housing Authority 0.47% Varies Varies Fiscal Agent Funds - City Varies Varies Varies- ariesFiscal FiscalAgent Funds - Successoi Varies Varies Varies LZM m3m 16111:40:1,111111 20,187,847.07 20,187,847.07 20,187,847.07 20,187,847.07 13,095.99 13,095.99 13,096.99 13,095.99 20,200, 943.06 20,200,943.06 20,200,943.06 20,200,943.06 2,316,688.94 2,316,588.94 2,316,588.94 2,316,588.94 3,180,266.27 3,180,266.27 3,180,266.27 3,180,266.27 25,697,798.27 $ 25,697,798.27 5,496,856.21 $ 25,697,798.27 Total Investments $ 25,697,798.27 - Cash City Checking 11,629,778.02 City Miscellaneous Cash 51,864.87 Comm. Develop. Comm. Successor Agency 3,895,966.83 Housing Authority 251,484.95 Financing Authority 0.00 Total Cash 15,829,093.67 Total Cash and Investments $ 41,526,891.94 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of February 2016 and several depositstwithdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: R)Z= ( e Rose Tam Director of Finance