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HomeMy WebLinkAbout2016 05 04NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF TWE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MAY 4, 2016 at 6:00 PM. at City Hall — 3 Id Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706, Said Special Meeting shall be for the purpose Of conducting business in accordance with the attached Agenda. Dated: April 28, 2016 . .... . ... ..... /V1 Manuel Lozano Mayor i, Aiejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on April 28, 2016. Alejandra Avila City Clerk l MAY dI 2016 6 • f CITY HALL — 3dFloor, Conference Room 307 14403 i S T PACIFIC BALDWIN PARK, 91706 r r 960-4011 no Manuel Lozano Mayor Monica Garcia - Mayor Pro Tern Cruz Baca Councilmember Ricardo Pacheco - Councilmembec. Susan Rubio Councilmember Please note time and meeting locati®n PLEASE TURN OFF CELL PHONESAND PAGERS WHILE MEETING 15 IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS'YBEEPERS DURANTE LA JUNTA 13112-1 451]1 The Public is encouraged to address Council or any of its Agencies listed on agenda, but only on any matter posted on this agenda, If you wish to address the City Council or any of Agencies,i 1i so during the PUBLIC • period noted I the agenda. Each person i -i three (3) 1 minutes speaking time. A Spanish-speaking . COMENTARIOS DEL PUBLICO Se invita al s . dirigirse al Concilio. cualquiera t .i.. '..:. Ir.. r i r .•i agenda, Si usted desea •r• •.r r- dirigirse i periodo i` Comentarios del POblico (Publicr r .iI en la agenda. i. ...: persona permite hablarri minutos,1 CITY COUNCIL SPECIAL MEETING – LL_ LL TO ORDER ROLL CALL: Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIORS Three (3) minute speaking time limit Tres (3) minutos serJ el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed an the agenda, or unless certain emergency or special circumstances exist, The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algOn asunto a menos que sea incluido en la agenda, a a menos que exista a1guna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dir personal a investigar y10 fijar rs para tomar en consideraci6n en juntas proximas. ii i• de Gobiemo §54954.2] RECESS TO CLOSED SESSION 1. PUBLIC EMPLOYMENT Pursuant to Government Code Section 54957. a. Interim Human Resources Manager b. Human Resources Man.•- • .` ge ORWITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 3. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956,9: Case Name: Ricardo Pacheco v Greg S. Tuttle, Case No. KS019694 Case Name: Manuel Lozano v Greg S. Tuttle, Case No. KS019719 Case Name: Monica Garcia v Greg S. Tuttle, Case No. KS019720 .RECONVENE IN OPEN SESSION LNMI�Mj 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on April 28, 2016. Alejandra Avila City Clerk 11 AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING MAY 41 2016 1 7:00 PIVI COUNCIL CHAMBER 14403 E. Pacific Avenue -11'aldwin Park, CA 91706 (626) 960-4011 r ManuelLozano • Garcia Cruz Baca 11A-h-av OW6. "-I • The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wi . sh to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. •, Mayor Pro Tern Council Member Council • Council Member COMENTARIOS DEL PUBLICO Se invita a/ pOblico a • al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda • cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la iii.' I=i de dirigirse al Concilio o a1guna de sus Agencias, podri hacerlo durante e/ perfodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar •i tres (3) minutos. Hay un int6rprete para su conveniencia. CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano Egg 19 Lei, 96 19 � 111" PROCLAMAT46NS, COMMENDATIONS & PRESENTATIONS + Oath of Office for Appointed Planning Commissioner Edith Flores + Presentation of a Proclamation recognizing May 2016 as National Lupus Awareness Month * Presentation of a Proclamation recognizing May 2016 as Older Americans Month + Presentation of Plaques to Elvia Ramos and Lydia Marquez, winners of the Senior Citizen of the Year Award 2016 Presentation of a Certificate of Recognition to Cesar Arevalb for overcoming adversities his youth and realizing Academic Achievements that earned him acceptance to Eleven Colleges, including Six Ivy League Universities. Presentation by Police Chief Michael Taylor and Baldwin Park Police Association President Jason Adams on the Police Department's participation in annual "Baker to Vegas" Law Eiiorcement Run 2016 PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist, The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA Sl REQUIERE LOS SERVICIOS DEL INTERPRETE circunstancia especial, El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Iir personal a investigar y10 f1jar asuntos para tomar en considn en juntas proximas. [Codigo de Gobiemo §54954.2] City Council Agenda Page 2 CQ_NSE All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be ILA2MM will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 2. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Meas, Nelson Claimant alleges a suspect who was running from the authorities landed on his car hood and left two dents from the landing impact. 3. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes'. A. Meeting Minutes of the Special and Regular City Council Meetings held on March 4, 20 6. 4. RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2016- 2017 Staff recommends that Council approve the FY 16-17 Agreement with All City Management Services for Crossing Guard Services and authorize the Mayor to execute the Agreement. 6. APPROVE RESOLUTION NO '2016-122, IN SUPPORT OF THE LOS ANGELES COUNTY DEPARTMENT OF PARKS AND RECREATION PUENTE HILLS LANDFILL PARK MASTER PLAN Staff recommends that Council approve and adopt Resolution No. 2016-122, entitled "A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY BALDWIN PARK IN SUPPORT OF THE LOS ANGELES COUNTY DEPARTMENT OF PARKS AND RECREATION PUENTE HILLS LANDFILL PARK MASTER PLAN." 6. AWARD OF BID FOR CITY PROJECT NO. 2016-0123, TRAFFIC SIGNAL INSTALLATION AT LOS ANGELES STREET AND HORNBROOK AVENUE Staff recommends that Council approve and award the contract to PTM General Engineering Services, Inc., in the amount of $196,996, and authorize the Mayor to execute the contract for the traffic signal installation. 74 CONSIDER AND APPROVE THE LICENSE AGREEMENT WITH THE BOYS GIRLS CLUB OF BALDWIN PARK Staff recommends that Council approve the License Agreement with the Boys & Girls Club of Baldwin Park and authorize the Mayor to execute the Agreement. City Council Agenda Page 3 12. REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF APPOINTMENT OF MEMBERS FOR VARIOUS CITY COMMISSIONS Staff recommends that Council review the Commission applications submitted for Office Number 5 of the Recreation and Community Services Commission, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt Resolution No. 2016-124, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, and • ADJOURNMENT CERTIFICATION 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 28th day of April, 2016. All Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and Supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2 d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail att((k8�elf(iM.,baidwihpgrk.COM In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (6 26) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CIFIR 34.102.104 ADA TITLE 11) ITEM NO. STAFF RE PORT 11111 , .1111111P I M, FROM: Rose Tam, Director of Finance DATE: May 04, 2016 A71�' SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payroll for the last period was $387,190.24 and the attached General Warrants Register were $3,185,287.82 for a total amount of $3,572,478.06. YA MTA RECOMMENDATIO11 Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee hoes hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The payroll of the City of Baldwin Park consist of check numbers 197897 to 197926. Additionall Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees fro control number 247981 to 248232 for the period of March 13, 2016 through March 26, 2016, inclusiv, these are presented and hereby ratified in the amount of $387,190.24. 1 2. General Warrants, including check numbers 209505 to 209642, in the total amount of $3,185,287.82 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. y i X cn s C� C7 t7 C� i7 Ch C7 C� C7 C7 i7 C7 z Z z X El ul E E E E. E E. E. E E. 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CN Ch tp ko �p w bo U y: m m tea N N N wCEJ e. .h U � X 0 gif P n CN 0 0 p p r p 0 00 N W M 0 0 ko FROM: Shannon c zee, a Executive ,erDATE: May 4,2016 SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. RECOMMENDATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Meas, Nelson Claimant alleges a suspect who was running from the authorities landed on his car hood and left two dents from the landing impact. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action, r W1311,10,13m, VVI \•1„` ITEM NO. MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING MARCH 4, 2015, 5:30 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order at 6:10 p.m. by Mayor Lozano. LLC LL PRESENT: Councilmember Cruz Baca Councilmember Ricardo Pacheco Councilmember Susan Rubio Mayor Pro Tern Monica Garcia (arrived 6:15 p.m.) Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:10 p.m. Seeing no one wishing to speak, Public Communications closed at 6:10 p.m. OPEN SESSION 1. PRESENTATION BY AIM CONSULTING SERVICES Presentation by Jose Gardea and Tony Perez regarding implementation of Economic Development Strategies Tony Perez began the presentation by speaking of the proposal before Council and a strategy for implementing an Economic Development plan. Mr. Perez narrated a PowerPoint presentation to illustrate various points made during the presentation. Councilmember Baca commented on some of the tasks indicated in the proposal, noting that the Job Center is working aggressively to train and place workers; expressed reservation to the concept of creating a Downtown Partnership (LLC), noting that a committee would be a better option. Conversation amongst Council continued 'noting that many cities have a central feature that draws interest and attention; suggested that ideas for developing features of interest be explored; opined that partnerships be developed with members from other agencies that have developed an expertise in economic development. Since the proposal before Council will also be heard in the Regular Meeting, the Mayor concluded discussions and recessed the meeting to Closed Session. RECESS TO CLOSED SESSION 2. PUBLIC EMPLOYMENT Pursuant to Government Code Section 54957: a. Interim Human Resources Manager b. Human Resources Manager 3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: Julian Casas v City of Baldwin Park, et al, Case No. BS147794 Case Name: Californians Aware v, City of Baldwin Park, Case No. 51 55206 Case Name: Ricardo Pacheco v Greg S. Tuttle, Case No. KS019694 Case Name: Manuel Lozano v Greg S. Tuttle, Case No. KS019719 Case Name: Monica Garcia v Greg S. Tuttle, Case No. K019720 ADJOURNMENT There being no further business, the meeting was adjourn at 7:11 p.m. REPORT ON CLOSED SESSION Mayor Lozano announced the settlement of Case No. B1 55206, California Aware v City of Baldwin Park, for the amount of $16,500, with a unanimous vote of 5 — 0; Council approved by a vote of 5 — 0, to direct the City Attorney to defend the City of Baldwin Park in the Appellate Case, Paul Cook v City of Baldwin Park, Case No. 5227444. Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING MARCH 4,2015,7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, • Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have `• before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:11 p.m. INVOCATION The invocation was provided by Councilmember Ricardo Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. LLC LL MEMBERS PRESENT: Council Member Ricardo Pacheco Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano report that during closed session Case No. B1 5520, California Awareness v. Baldwin Park, was discussed and that Council approved by a vote of 5 — 0, to settle the case in amount of $16,500. Mayor Lozano also reported that by unanimous vote, 5 — 0, Council directed the City Attorney to represent the City of Baldwin Park in the Appellate Case, Paul Cook v City of Baldwin Park, Case No. 5227444. A motion was made by Mayor Lozano, seconded by Councilmember Baca, and carried (5 — 0) to adjourn the Special Meeting of March 4, 2015. ANNOUNCEMENTS Councilmember Baca requested that the meeting be closed in memory of Yolanda Serrano, who passed last week. She is survived by her husband and is best remembered as proprietors of a local bakery ran by her and her husband. Councilmember Rubio invited the community to come out to the new Farmer's Market which will be held on Thursdays evenings at Morgan Park. Councilmember Baca extended congratulations to the Baldwin Park Police Department for taking 4'h Place in the "Baker to Vegas" marathon. PROCLAMATI:)NS, COMMENDATIONS & PRESENTATIONS Presentation of Proclamation recognizing April as DMV/Donate Life California Month Mayor Lozano read aloud and then presented the Proclamation to Ms. Lupe Reyes, representing Donate for Life month. • Presentation of Certificates recognizing Students in the Adult Education Program Dr. Kerr provided a brief history of the essay contest hosted by the Adult Education Program and commended the students for their submissions. Mayor Lozano called recipients to the dais and presented each with a Certificate of Recognition; commented on the tremendous achievement of each student and provided the opportunity for some students to read their essays aloud. • Recognition of California Golden Glove Champions Roman Puga and Thomas Gutierrez Recreation and Community Services Director Manuel Carrillo, Jr., recognized tow Baldwin Park residents who took top f'.'.nors in their championship wins for their weight class. 0118LIC COMMUNICAM9N9 Mayor Lozano opened Public Communications at 7:37 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Lawrence Shee, representative of Supervisor Hilda Solic, spoke of an upcoming health fair, Tsu Chi, and invited the community to come out to the fair and take advantage of the various health and wellness -related services that will be offered at the fair. Juan Rios, Baldwin Park resident, announced that he is serving subpoenas on members of the City Council. City Attorney Robert Tafoya noted that he would accept the subpoenas if they were accompanied by checks for witness fees. Since none were provided, Mr. Tafoya returned the subpoenas to Mr. Rios. aosa, Baldwin Park resident, expressed concern and displeasure about pet owners who are walking their dogs along Steward Avenue but are not cleaning up after their pets; opined that there should be an ordinance that requires owners to clean up after their pets and, if they fail to obey, that they be fined. Kq��� Baldwin Park resident and business owner, expressed concern regarding recent allegations made against a local business owner, noting that he now questions the character of this business owner and asked for suggestions as to where he should take his business; commented on a statement submitted by a councilmember in support of a lawsuit filed. Unidentified speaker, opined that Council is squandering City funds on lawsuits, alleged that the City is wasting money on consultants and impulse purchases; stated that the Council needs to get back in touch with the community and to stop wasting and start spending money with local business and infrastructure improvements. Thoma� Kbrrii, San Bernardino resident, commented on recent litigation; pointed out that the community complains about those in office but they continue to elect the same people over again; opined that greed and corruption will destroy the country and that the media simply fans tWe flames of discontent. JoAnne W&hs, Baldwin Park resident, expressed appreciation for Councs efforts and noted that she has submitted an application for a seat on R` and Community Services Commission; noted that she has previously served as a commissioner and she looks forward to doing so again. City Council Meeting of April 6, 2016 Page 2 of 10 Baldwin Park business owner, read portions of a transcript from a recent court hearing pertaining to a restraining order that had been filed against him; opined that members of council are unlawfully using City legal resources to file frivolous lawsuits and defend the same members through the City Attorney. Seeing no others wishing to speak, Public Communications closed at 8:14 p.m, CONSENT CALENDAR Councilmember Baca pulled Item Nos. 9 and 10 for further discussion, Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Staff recommends that Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Easy Car Finance, Inc. Claimant alleges vehicle was sold by towing company without consent A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to reject t claims listed on the Staff Report and direct staff to send the appropriate notice of rejection to claimants. i AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None, A. Meeting Minutes of the Regular City Council Meeting held on January 20, 2016. B. Meeting Minutes of the Housing Authority, Finance Authority, Special and Regular City Council Meetings held on February 17, 2016. C. Meeting Minutes of the Special and Regular City Council Meetings held on March 2, 2016. D. Meeting Minutes of the Special and Regular City Council Meetings held on March 16, 2016 A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to receive and file the minutes. City Council Meeting of April 6, 2016 Page 3 of 10 Q 61 AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: one. StaffF-11ki Lei Q 4 :&IL41*1 I 10 1 W�a •. •.: Council APPROVE RENEWAL OF THE General Services Agreement between the City of Baldwin Park and the County of Los Angeles, for a five- year period, and authorize the Mayor to execute the Agreement. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to receive and file the minutes. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. ADOPT t RESOLUTION AMENDING , MATRIX AND UNCLASSIFIED MANAGEMENT ,:. MATRIX EMPLOYEESStaff recommends that Council approve Resolution No. 2016-120, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE EXECUTIVE MATRIX .:: THE ri MANAGERS MATRIX" A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) to authorize the purchase of Police Patrol Vehicles in accordanceRecommendation No. • • AYES: • Baca, NOES: None. ABSENT: None. ABSTAft None. 6. COOPERATIVE SHARINGAGREEMENT FOR THE DESIGN AND CONSTRUCTION OF AGREEMENT - iCOORDINATION AND DESIGN OF i 1. Approve the Cooperative Cost Sharing Agreement With Los Angeles County ,i�-tid authorize•' and Approve t- Professional S.. _ AgreementBrooks I•• Associates (EBA) for project coordination and design, and authorize the Mayor to execute the same. A motion was m• by Pacheco, seconded by • . i and carried to approve and authorize the Mayor to sign the attached Purchase and Sale Agreements with Wireless Capital Partners and authorize the Chief Executive Officer or his designee to execute any other documents related to closing of the sale. ` • l 01 NOES: Non ABSENT: N oni ABSTAIN, Non -1 1. Authorize staff to submit an application to the State of California, Department of Education, to participate in the 2016 Summer Lunch Program; and Pt. Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the Agreement with Baldwin Park Unified School District. 1. Authorize staff to submit an application to the State of California, Department of Education, to participate in the 2016 Summer Lunch Program; and 2Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents, including the Agreement with Baldwin Par� Unified School District. AYES: Lozano, Garcia, Pacheco NOES: Baca, Rubio ABSENT: None, ,ALBSTAIN! None. 8. CONSTRUCTION AND MAINTENANCE AGREEMENT FOR RAMONA BOULEVARD BETWEEN SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) AND THE CITY OF BALDWIN PARK COVERING THE HIGHWAY -RAIL AT GRADE CROSSING Staff recommends that Council approve the Construction and Maintenance Agreeme with Southern California Regional Rail Authority and authorize the Mayor to sign th I Agreement. A motion was made by Pacheco, seconded by Lozano, and carried (5 — 0) t approve the Construction and Maintenance Agreement with Southern Californ i Regional Rail Authority and authorize the Mayor to sign the Agreement. I AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: None. 9. FY 2016-2017 BUSINESS IMPROVEMENT TAX ALLOCATION COMMITTEE RECOMMENDATIONS Staff recommends that Council approve the FY 2016-2017 Business Improvement Tax Allocation Budget. Councilmember Baca inquired about i of some of the expenditures; Councilmember Rubio asked about the committee that made decisions pertaining to the budget and who has discretion of spending for the account. City Council Meeting of April 6, 2016 Page 5 of 10 Chief Executive Officer Shannon Yauchzee responded to questions from Council, noting that many of the line items appearing in the budget were previously approved by Council. Council requested that staff provide assurance that services provided through funding from the Business Improvement Tax Allocation will be monitored to insure that the City's efforts are highlighted. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to approve the FY 2016-2017 Business Improvement Tax Allocation Budget. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: one. ABSTAIN: None. 10. CONSIDER AND APPROVE THE SUPPLEMENTAL SERVICES AGREEMENT WITH ICOLOR PRINTING & MAILING, INC. Consider the additional funding to print four (4) issues of the Baldwin Park NOW for the duration of 2016; and 2. Consider and approve the Supplemental Services Agreement with iColor Printing & Mailing, Inc.; and 3, Authorize the Director of Finance to allocate the funding and make the necessary budget transfers. Councilmember Baca requested clarification on this item, particularly as It Itertains to the fiscal impact and how the funds are allocated. A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to appro and adopt Resolution No. 2015-053, entitled "A Resolution of the City Council of t City of Baldwin Park, California, Adopting the Sewer System Management P111 Update as required by the State Water Resources Control Board," I AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: one. ABSTAIN: None. 10MMIEF-3:411015el 111111101 Lei I :14 a4]A&K#j,9101 a a Le"144 11. CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH KOSMONT COMPANIES Staff recommends that Council: 1. Provide direction to approve the Consulting Services Agreement with Kosmont; and 2. Authorize the Director of Finance to make appropriate transfers and fund City Council Meeting of April 6, 2016 Page 6 of 10 adjustments from the combination of Business Improvement Taxes Fund and/or other funding sources •. i` Baca had several questions and concerns pertaining to t e na ure and cost of the contract; requested that Section No. 7 of the contract be stricken and that a requirements for monthly status reports from the consultant. Mayor Pro Tern Garcia requested that the Consultant provide an overview of the purpose of this contract and what the scope of work would entail. Mr. Kenneth Hira, representing Kosmont, responded to the questions from Councilmember Baca and explained some of the work called for by the contract; provided a brief example of the types of data that is gathered and how the information can be used for economic development efforts; noted that a strategy would be developed and presented to Council for review and approval; the approved strategy would be implemented by seeking opportunities for bring in additional retail and revitalize existing businesses. A motion was made by Mayor Pro Tem Garcia and was seconded by Councilmember Pacheco; Councilmember Baca voiced her objection; Mayor Lozano called for a roll call vote •.. the item. Councilmember Rubio expressed her support to some of the issues raised and her frustration that this item cannot be postponed to another meeting to allow more time for clarification and discuss. A motion was made by Garcia, seconded by Pacheco, and to approve the Consulting Services Agreement with Kosmont, contingent the following amendment to the contract: "Section 7 — Right to Utilize Others" shall be stricken from the contract; and the contract is to provide monthly status reports as to their activities and progress; With these amendments, motion carried (3 — 2) (Councilmembers Baca and Rubio voting Noe) to approve the amended contract and authorize the Director of Finance to make appropriate transfers and fund adjustments from the combination of Business Improvement Taxes Fund and/or other funding sources. AYES: Garcia, Lozano, Pacheco NOES: Baca, Rubio. ABSENT. None. ABSTAIN None. 12. CONSIDERATION OF A CONSULTANT SERVICES AGREEMENT WITH AIM CONSULTING SERVICES 1. Provide direction to approve the Consulting Services Agreement with AI C; and 2. Authorize the Director of Finance to make appropriate transfers and fund adjustments from the combination of Business Improvement Taxes Fund, General Fund, Proposition C, Future Development Fund, and other funding sources accordingly. Councilmembers discussed the scope of work of this contract and whether there appeared to be any overlap in services; City Council Meeting of April 6, 2016 Page 7 of 10 A motion was made by Pacheco, seconded by Garcia, to amend the Consulting Services Agreement with AIM Consulting Services as follows: "Paragraph 3 — Time for Performance: The terms of this Agreement shall be effective for a period of [twe4ve4l-241 sl'X (6) months beginning on the date of execution of this Agreement." and "Consultant shall report back to Council MO—Jua#efly reoompien4o" every three (3) months with recommendations or as necessitated through ongoing development." Councilmember Baca expressed objection; Mayor Lozano called upon the City Clerk to conduct a vote by roll call: AYES: Garcia, Lozano, Pacheco, Rubio NOES: Baca. ABSENT: one. ABSTAIN: one. The motion carried, (4 — 0) (Councilmember Baca voting No) to approve the amendment of the contract as narrated by the City Attorney, with, A motion was made by Pacheco, seconded by Garcia, and carried (3 — 2) (Councilmembers Baca voting No) to approve the amended contract carried and authorize the Director of Finance to make appropriate transfers and fund adjustments from the combination of Business Improvement Taxes Fund and/or other funding sources. AYES: Garcia, Lozano, Pacheco NOES: Baca, Rubio ABSENT: None. ABSTAK. None. Councilmember Rubio expressed great concern about the lack of deliverables On both contracts, making the point that there is nothing tangible to provide the constituency to show what work has been done and what will be done. T t vl�� 1 � I I' I I' I I' I I I F I I I I 111 11' 11' i Staff recommends that Council direct staff to arrange for the top three firms from the 2014 RFP return to make a presentation to the City Council, The City Attorney requested and Council concurred that this item it to be brought back at a future meeting since discovering that a conflict of interest exists between the City and one of the firms listed (employment of former "interim finance director)." Council postponed this item and directed staff to bring it back at a future meeting. 14. REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF APPOINTMENT OF MEMBERS FOR VARIOUS CITY COMMISSIONS Staff recommends that Council review the submitted Commission applications, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt, the following Resolutions: City Council Meeting of April 6, 2016 Page 8 of 10 1 . Resolution No. 2016-116, entitled '"A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, and 5;" 2. Resolution No. 2016-118, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Housing Commission of the City of Baldwin Park, for Office Numbers 1, 2, 3, 4, 5, 6, and 7. 1 Resolution No. 2016-119, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Personnel Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4 and 5;" 4. Resolution No. 2016-121, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing an Individual to the Planning Commission of the City of Baldwin Park, to Office Number Council discussed candidates that applied to each respective commission and then took the following actions: Mayor Lozano began by making a motion to nominate the following individuals for the Recreation and Community Services Commission: Joanne Watkins; Jean Ayala, Deanna Robles and Christopher Saenz A motion was made by Lozano, seconded by Rubio, to appoint Joanne Watkins to the Recreation and Community Services Commission. A motion was made by Lozano, seconded by Pacheco, to appoint Jean Ayala to the Recreation and Community Services Commission. A motion was made by Lozano, seconded by Pacheco, to appoint Deanna Robles to the Recreation and Community Services Commission, A motion was made by Lozano, seconded by Pacheco, to appoint Christopher Saenz to the Recreation and Community Services Commission. Mayor Lozano then suggested that the remaining Commission seat be re - advertised for additional applicants. Councilmember Rubio made a motion to appoint Anna Lujan, a former Recreation Commissioner, which was seconded by Councilmember Baca, but Mayor Lozano voiced objection to the motion and directed the City Clerk to conduct a vote by roll call: AYES: Baca, Rubio NOES: Garcia, Lozano, Pacheco. ABSENT: None. ABSTAIN6. None. Councilmember Rubio's motion failed by a 3 — 2 vote, with Mayor Lozano, Mayor Pro Tern Garcia and Councilmember Pacheco voting no. A motion was made by Lozano, seconded by Pacheco, to appoint Edith Flores to the Planning Commission. Councilmember Baca voiced objection to the motion. With the objection, Mayor Lozano directed the City Clerk to conduct a vote by roll call: AYES: Garcia, Lozano, Pacheco, Rubio NOES: Baca. ABSENT: None. ABSTAIN: None. City Council Meeting of April 6, 2016 Page 9 of 10 The motion was made by Lozano, seconded by Pacheco, and carried (4 — 1) (Councilmembers Baca voting No) to appoint is Flores to the Planning Commission. Councilmember Pacheco requested that the remaining Commissioner appointments be held over to the next meeting and that the openings be re - advertised to invite additional applicants. Staff recommends that Council 1) review and appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-107, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City;" and 2) review in-house committee appointments and select or nominate members as representatives of these committees accordingly. Mayor Lozano asked that staff bring before Council at its next regular meeting the current status of the Hometown Heroes Program and the potential costs associated with continuing the 11 •#_ _1111 City Attorney Tafoya stated that, in response to a recent inquiry by the Mayor, he would be bringing back a report for informational purposes to Council on Eminent Domain laws and any impact that they may have on the ROEM Phase 11 project. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Councilmember Rubio, to adjourn the Regular meeting at 9:17 p.m. Uvkdx�� MRIlKWA, "TI pll�l � III VIIIIIIIIIIIII, APPROVED: FIITA FTM I Itey-W I i IMM VA K City Council Meeting of April 6, 2016 Page 10 of 10 ITEM NO. STAFF REPORT TO: ►►i ►Councilmembers FROM: DATE: 4 I ► SUBJECT. RENEWAL OF AGREEMENTSERVICES . PROVIDING rOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2016/2017 SUMMARY This report seeks City Council approval for the police department to continue a contractual agreement, with the listed amendment, with All City Management Services ( C ). The agreement is for the continued administration of school crossing guard services. FISCAL IMPACT Due to State -mandated implementation of sick leave for part-time employees ' there will be an increased negative impact to the general fund of $5,400.00 to meet the new contract price of $186,732.00. ellri 1-1 11,14 Ke U10 10191911 In I U11 WN I In • ' i RM&M I• 114=10013"N' IrIll BACKGROUND The City of Baldwin Park has been receiving crossing guard services through AC since FY 2005-2006, pursuant to an original agreement between the parties and amendments thereto. The current amended contract expires on June 3, 2016. guardACMS has maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing guards on duty. The amendment to the agreement is an increase of hourly wage from $16.79 per hour to $17.29 per hour for amendment, ACMS states that the increase is due to the implementation of Assembly Bill 1522 which requires employers to provide `.ve hours forpart time employees. ` cost of providing _ ' is • to exceed $186,732.00 for the term of Vii• `it agreement. agreement will expire on June 30, 2017. For reference the last three fiscal year crossing guard service amounts 2013-2014- $147204.r 2014-2015: r4r 2015-2016: , rr Crossing Guard Service Contract Proposed Renewal April 6, 2016 Page 2 LEGAL REVIEW The proposed amended contract has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES City administers crossing guard service internally. The City administered crossing guard service internally through the Police Department for many years before contracting with ACMS in 2005. The decision to contract with ACMS eliminated a burdensome task from the Traffic and Patrol Bureaus, which were staffed much more robustly than they are today. Administering the employment and service of fifteen guards drew Traffic Bureau personnel away from their primary duties for significant amounts of time. The lead Parking Enforcement Officer was tasked with the majority of the administrative work involved with training, hiring and scheduling. In 2005, she completed a study of the amount of time involved; it ranged from 8 hours to 90 hours per month, with an average of 34.8 hours per month dedicated to administering crossing guards. Officers, Police Cadets and even Police Officers were tasked with performing crossing guard duty on a regular basis when guard coverage was hampered by sick calls - common on rainy days - or vacancies in employment, which often occurred with short notice. Cadets spent an average of 50 hours per year performing crossing guard service, and Police Officers spent an average of 30 hours per year similarly. Outsourcing crossing guard services is a common practice. ACMS is the only professional provider of service in our area. The following San Gabriel Valley cities contract services from ACMS: Arcadia, Azusa, Baldwin Park, Covina, Diamond Bar, El Monte, Glendora, Pasadena, Rosemead, San Gabriel, San Marino, Temple City, Upland, Walnut, and West Covina. Overall, ACNIS contracts to 110 Southern California agencies, as well as many others throughout the United States. ATTACHMENTS Amendment to agreement with ACMS for crossing,,guard services (two copies). 1111111�!111111!111 I � � I i i ; 111111111111 1 Amendment to Agreement between Nty Management Services, Inc. and the City of Baldwin Pa for providing School Crossing Guard Services I The City of Baldwin Park hereinafter referred to as the "City", and All City Management Services, Inc., located at 10440 Pioneer Blvd. Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to as the "Contractormutually again agree to amend, as follows, the existing Agreement entered into on September 21,2005, which has been amended each year since that date and is hereinafter referred to as the "Amended Agreement": rjem #jL The City and the Contractor agree to extend the term of the Amended Agreement for the 2016 - 2017 fiscal year beginning July 1, 2016 thru June 30, 2017. Item #16 The City agrees to pay the Contractor for services satisfactorily rendered pursuant to the Amended Agreement the sum of Seventeen Dollars and Twenty - Nine Cents, 9) per hour for guard service provided for the term of the Amended Agreement described in item #11, above. It is understood the cost of providing Ten Thousand, Eight Hundred (10,800) hours of service shall not exceed One Hundred and Eighty -Six Thousand, Seven Hundred and Thirty -Two Dollars, ($186,732.00) for the term of the Amended Agreement described in item #1, above. The Contractor will invoice the City for services bi-weekly. , Except as provided for in Item #1 and Item #16, above, all other terms and conditions of the Amen e Agreement between the City and the Contractor remain in effect. By Signature "110 B Signature Print Name and Title Date Cit Managem t Services, Inc B Ylnonl"arweall, Genmera 'Manager Date- February 24, 2016 Ty U6em ra Farwell, Corporate Secretary Date., Februa[y 24, 2016 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community S�o DATE: May 4, 2016 -:1107 SUBJECT- RESOLUTION OF THE CITY COUNCIL OF THE CITY BALDWIN PARK SUPPORTING THE LOS ANGELES COUNTY DEPARTMENT OF PARKS AND RECREATION PUENTE VILLS_ LANDFILL PARK MASTER PLAN SUMMARY The purpose of this staff report is for the City Council to consider adopting Resolution No. 2016-122 in support of the Los Angeles County Department of Parks and Recreation Puente Hills Landfill Master Plan. FISCAL IMPACT There is no fiscal impact by this action. RECOMMENDATION Staff recommends the City Council - 1) Waive ftirther reading, read by title only and adopt Resolution No. 2016-122 entitled "RESOLUTION OF THE CITY COUNCIL OF THh CITY PARK IN SUPPORT OF THE LOS ANGELES COUNTY DEPARTMENT OF PARKS AND RECREATION PUENTE HILLS LANDFILL PARK MASTER PLAN"; and 2) Authorize the Mayor of Baldwin Park to sign the resolution. BACKGROUND Los Angeles County Department of Parks and Recreation has the unprecedented opportunity to transform the Puente Hills Landfill into a unique scenic and recreational destination park in the San Gabriel Valley for all to enjoy. The Puente Hills Landfill Park Master Plan intends to fill a critical need for parkland in the region by dedicating approximately 142 acres of valuable open space to the public that is majestically poised at the top of the 1,365 -acre Puente Hills Landfill site and along the 26 -mile Puente -Chino Hills wildlife corridor. The Puente Hills Landfill was formerly the nation's second largest landfill that operated for over 56 years, the Puente Hills it Master Plan aims to create a special destination that is a catalyst for change by offering educational programs that examine sustainable living, getting to zero waste, natural and cultural history of the San Gabriel Valley, native wildlife and habitat, landfill history. The Park Master Plan provides for diverse, healthy and active outdoor recreational experiences and programming that will promote healthier and more active lifestyles and encourage partnership opportunities and collaboration with neighboring communities. LEGAL REVIEW The City Attorney has reviewed the agreement and has approved it as to form. ALTERNATIVES 16ij, ji ATTACHMENT 1) Resolution NO. 2016-122 N:V_1111111 Is] 0 NO - WHEREAS, the Los Angeles County Department of Parks and Recreation has the unprecedented opportunity to transform the Puente Hills Landfill into a unique scenic and recreational destination park in the San Gabriel Valley for all to enjoy; WHEREAS, the Puente Hills Landfill Park Master Plan intends to fill a critical need • parkland in the region by dedicating approximately 142 acres of valuable open space to the public that is majestically poised at the top of the 1,365 -acre Puente Hills Landfill site and along the 26 -mile Puente -Chino Hills wildlife corridor; WHEREAS, the Puente Hills Landfill was formerly the nation's second largest landfill that operated for over 56 years, the Puente Hills Landfill Park Master Plan aims to create a special destination that is a catalyst for change by offering educational programs that examine sustainable • getting to zero waste, natural and cultural history of the San Gabriel Valley, native wildlife and habitat, landfill history and innovation; WHEREAS, the Puente Hills Landfill Park Master Plan provides for diverse, healthy and active outdoor recreational experiences and programming that will promote healthier and more active lifestyles and encourage partnership opportunities and collaboration with neighboring communities; WHEREAS, the vision for the future park at the Puente Hills Landfill is the culmination of a broad-based and inclusive community participation process, resulting in the Final Park Concept and twelve essential project f• NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK resolves as follows: • 1. The City • Baldwin Park supports • agrees to the Puente Hills Landfill Park Master Plan Project Objectives to: (1) • • healthy and active recreational experiences and programming • visitors of all ages, abilities, interests and backgrounds. (2) Create a unique regional destination which uniquely reflects the site's history, urban-wildland location, scale and topography. (3) Develop a range of active and passive amenities to meet varied recreational demands and provide outdoor fitness opportunities to help address national trends related to inactivity, obesity and nature -deficit disorder. (4) Attract diverse, new audiences, particularly underrepresented or disadvantaged populations, to inspire connection to outdoor activities, nature, and environmental stewardship. (5) Integrate active recreational facilities with natural habitats to enhance and sustain i• the recreational and ecological functions • the park. (6) Promote and supports wildlife movement and habitat connectivity through the Puente Hills Significant Ecological Area (SEA), the Rio Hondo College Wildlife Sanctuary SEA and the San Gabriel River. (7) Demonstrate environmentally sustainable design and practices. (8) Provide multi -modal, universal access and circulation into and through the park to the extent feasible. (9) Incorporate design elements for education and interpretation on the park's unique landfill history and natural environmental features. (10) Provide a captivating trail experience within the park which also alleviates the overuse and degradation of the adjacent trail network. (11) Balance development of park facilities with landfill maintenance activities to protect public safety, water quality and meet the Sanitation Districts' regulatory requirements. (12) Balance multiple project objectives in a manner that considers the complex site constraints, park needs of the overall region, and the competing interests and needs of adjacent entities. SECTION 2. The City Council of the City of Baldwin Park hereby approves the filing of a Resolution of Support for the Puente Hills Landfill Master Plan with the appropriate authorities. PASSED, APPROVED AND ADOPTED this 4th day of May, 2016 MANUELLOZANO MAYOR ATTEST; STATE OF CALIFORNIA COUNTY OF LOS ANGELES S. CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on May 4, 2016, by the following vote: AYES: COUNCIL MEMBERS: NOE& COUNCIL MEMBERS4. ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. G : Honorable Mayor and CityCouncil members Daniel all, ., Director of Public Works/ City if ginccr DATE:(; May 4, SUBJECT: AWARD OF BID FOR CITY PROJECT. 2016-0123 TRAFFIC SIGNAL INSTALLATION AT LOS ANGELES STREET SUMMARY This item will award the contract for City Project No. 2016-0123 —Traffic Signal Installation at Los Angeles Street and Hombrook Avenue to PTM General Engineering Services Inc., in the amount of $196,996.00. FISCALACT- This project is funded with restricted funds; no General Funds are used. Funding for this project is as follows: RECOMMENDATION J1-U-tffjJ# mild`i •avillafij Approve and award the contract to PTM General Engineering Services Inc. in the amount of $196,996.00 and authorize the Mayor and City Clerk to execute the contract for the traffic signal installation. ,BACKGROUND intersectionCurrently the of ._ and Hornbrook Avenue is a non-signalizedfour-way • controlled ` in. Traffic enters the intersection from • minor• ••Avenue) and major street (Los Angeles Street). Traffic in this area often backs up to the 1-605 freeway due to the •i sign controlled intersection.• of - intersection was conducted in conformance Page 2 DISCUSSION On February 17, 2016 the City Council approved the plans and specifications for this project and authorized staff to advertise the project toobtain construction bids. On April 13, 2016, a total oft ee (3) bids were received and checked for errors, and all were determined to be valid. The following is a summary of the bids received. The lowest responsive bid was $196,996.00 from PTM General Engineering Services Inc. contractor has previously successfully installed traffic signals in the City of Baldwin Park. None Required. ATTACHMF,NTS 1. Summary of Bids Received 2. C*nstnic . m C1Tttr,2-ct /,Igreextel C) 9 0 q 0 9 CD Q 0 p CD R 0 1- n 0 CD (0 CN 0') CD co cli LO V U m C\ a� co 0 co co m r n m Go N C4 2 cm 0 9 U) LO U) CD WX co cn uj _Ds o CD N co .2-8 2 a) t- 0 6 c m (D . 4= 0 m -E tzCU CD > W> 0� a CU — a Z q C 9 Q s 0 m U) C C4 0 co 2 4) C) C) UD CN 0) ko (D . Jx (D m Q0 I 0 0 M u) CD C c 9 cw cu :3 0 w RC C 0 0U .0 g N w 0 -0 0 6's 691 Ee 6") w 0 Q C) C� Q C� CD (P C) o C R C) C) C) C) 0 C) w (D LO C) (D to w 0 LO r._ 6 5 U) 0 a) C5 > < '6 61� 69 ua 6131 a) 'E c �D 0 CD C) C) E (D 0) :3 q Cl C� Q Q 0 c CL w 0 m CD 0 C) (D CD CD CD LO C, C) CD C) C) CD C 0) _j C14 U) L6 LO C6 D (D CD CD C) C) LD m C) CD C) C) (D C) 6 C) CD C) CD co CD Q 0 C'i Ir C\ltogm m � 06 Cllf t6 C) LO F- S 6 U) Sn' Ci uj m U ca E F) 0 o be 69 < (D .2 ' Cq C) C) C) CD 4) �r 9 C? Q Q Q Lo > .2 01 oci CD 00 CD CD u C\l 'IT CD co LO 6, 6G, 6a 69 Lo 'E co < (n U) < 0 D _j uj I _1 _j uj F- W V cm 9 U) LO U) WX co cn uj _Ds CD N co .2-8 2 a) t- 0 6 c m (D . 4= 0 m -E tzCU CD > W> 0� a CU Z >1 — CL 46 - s 0 m U) 0 0 12 cc 22 .9 E CL -oU (D (D _J Jx (D O W c U) 0 0 M u) CD C c 9 cw cu :3 0 w RC 0 0U .0 g N w 0 -0 0 w C; t= z r CN m u") ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Sen )i? DATE: May 4,2016 All SUBJECT: CONSIDER AND APPROVE LICENSE AGREEMENT WITH THE V. vCJKV11#1FV,4, AIWIlT P, VXK7�- W-M SUMMARY The purpose of this staff report is for the City Council to consider and approve a License Agreement with the Boys & Girls Club of Baldwin Park (BGCBP). FISCAL IMPACT This three (3) year License -Agree ent will generate $71,076 annually and $213,228 over the to of the agreement. RECOMMENDATION Staff recommends that City Council: 1) Consider and approve the License Agreement with the Boys & Girls Club of Baldwin Park. BACKGROUND The City entered its first License Agreement with the BGCBP at their December 6. 2006 City Council Meeting, since the execution of the agreement, City has generated $526,156 in revenue. Currently, the BGCBP provides day care services to families in Baldwin Park and surrounding communities. The Day Care program provides care for toddlers through school aged children from 6:00am to 6:00pm. The Day Care program occupies approximately 15,020 square feet of classroom/office use and outdoor enclosed patio/play area exclusively for BGCBP's private use. In addition, the BGCBP administers a Los Angeles County Family Preservation Program, which provides a wide array of services to families in the court system. The term of the existing License Agreement is expiring on June 30, 2016; staff has met with the BGCBP to negotiate new terms of the License Agreement including the fee schedule for the upcoming contract period. The new proposed License Agreement is attached is for a three (3) year period to end on June 30, 2018, The lease agreement includes all utilities and also specifies the responsibility of the BGCBP to conduct all repairs for appliances exclusively assigned to BGCBP. The Department is aware of the demographics in the local area and feels comfortable with the rates and decision to sign a lease with the BGCBP. The BGCBP currently uses 15,020 sq. ft. of the Esther Snyder Community Center which includes; classrooms, office space and playground/patio. The rate that was agreed upon was -0-- mutual decision, considering the current market rate, as well as the symbiotic relationship between the City and BGCBP. The Department will be charging the BGCBP for the use of the exclusive premises, at a monthly fee of $5,923 for the term of the agreement. If approved, at the end of the new agreement the total revenue generated will be $739,384 over the twelve (12) year license agreement. LEGAL REVIEW The CiLv Attorne- e has review d the agreement and has aj)j2roved it as to form., I HQ May 4, 2016 Page 2 ALTERNATIVES The alternative is to not approve the proposed License Agreement with the Boys & Girls Club of Baldwin Park and provide direction to staff. wd_aw�my THIS LICENSE AGREEMENT is made and entered into by and between the CITY OF BALDWIN PARK, a municipal corporation (hereinafter "Cityand BOYS is GIRLS CLUB OF BALDWIN PARK (dba THE EAST VALLEY BOYS & GIRLS CLUB1, a California non-profit corporation (hereinafter "Club"). (City and Club are each a "Party" and are collectively the "Parties.") RECITALS X City is the owner of a facility known as the Esther Snyder Community Cent (the "Community Center"). B. Club has operated and conducted business under its current name since 199 but it is expected that on or about July 1, 2016, Club will either merge with or b I J)l acquired by (and become a subsidiary of) The Boys & Girls Club of West Sa Gabriel Valley (hereinafter "West Club"). In the event of a merger between Clu and West Club, West Club will succeed to the rights and obligations of Clus under this License Agreement. Ci Club has operated a day care program at the Community Center since 1990 " Club presently uses the facilities described on Exhibit A attached hereto and incorporated herein by this reference (the "Day Care Facilities"). D, City has generally allowed use of the Day Care Facilities without charge� to permit Club to provide day care, that is as affordable as possibleCosts of operating and maintaining the Community Center have, however, increased over the years, and City can no longer fully subsidize this service. NOW, THEREFORE, the Parties hereto do hereby agree as follows: I . LICENSE GRANTED. A. City hereby grants to Club an exclusive license, subject to the terms and conditions of this License Agreement, to utilize the Day Care Facilities for the purposes of providing a program for the non-medical care of children from age 2 through 12. The Day Care Facilities may be utilized from 6:00 a.m. until 6:00 p.m., Monday through Friday, throughout the year, with the exception of the days the Community Center is closed (presently New Year's Day, Presidents' D. Memorial Day, Labor Day, Veterans' Day, Thanksgiving Day, and Christmas Day). B. In addition, City agrees Club may utilize the laundry room and kitchen facilities at the Community Center, including but not limited to the freezers, N 91 refrigerators, and ice machine contained therein, to the extent and und such terms and schedule as established • City staff so as to reasonab z!ffectuate appropriate joint use of such areas. Such areas together with th Day Care Facilities are hereinafter referred to as the "Premises." I Effective July 1, 2016, compensation for use of the Premises shall be paid monthly. The rate of compensation shall be five thousand nine hundred twenty three dollars ($5,923.00) per month, and remain as set forth in the chart below: All payments shall be made on or before the tenth (1 Oth ) day of the month for wh-ich the compensation is • A. -• as set forth herein, City shall • •_ responsible for ordinary care and maintenance of the Premises, such as for minor repairs to the Day Care Facilities or any fixtures or equipment located therein, including, but not • to plumbing repairs such as required to fix a leaky faucet • unplug a toilet. City shall be • responsible for all Capital Improvements to the Premises. For purposes • this License Agreement, Capital Improvements shall include major repairs, such as to the air conditioning system, main sewer line, • electrical panel at the Community Center, as well as any remodeling of • addition to any building at the • Center. C. City shall provide at the start of the business day the following toiletry •• toilet paper, toilet seat • hand soap and hand • The City shall power wash the entrance to the Club at least two (2) times a year. 4. UTILITIES. City shall be solely responsible for all costs of utilities other than telephone service provided to the Day Care Facilities. Club shall, at its sole cost and expense, provide a phone system in the Day Care Facilities, which shall be separate from the phone system provided by City to the Community Center. 0 Club agrees to defend, indemnify and hold City and its officers, agents and employees free and harmless from any and all loss, claim, demand or i• for injury to persons or property arising out of or connected in any way with Club's use and occupancy • the Premises; provided, • that Club shall not be required to defend, indemnify or hold any such persons (including the City) free and harmless from any loss, claim, demand or judgment resulting from the gross negligence, willful misconduct or reckless conduct of City or any of its officers, agents and employees. Club shall promptly give notice to City of any claim or suit instituted or filed against it for any alleged act involving liability #f either Club or City arising out of Club's operations under this Agreement. 6. INSURANCE. • shall, during the term of this Agreement, provide and keep in effect liability insurance in • and with such companies as is customary and standard for facilities of the size of the Premises and operated with a similar purpose, which liability insurance shall be • to the reasonable approval • City. City and its officers, agents, and employees shall be an additional insured on each insurance policy provided by Club. Each of the policies of insurance shall bear an •• providing • a thirty (30) • notice of cancellation to be • to the City prior to the effective date of such cancellation. Prior to the effective date of this License Agreement, Club shall file an endorsement • insurance with City reflecting the existence of the insurance required by this section. Should Club fail to maintain at all times during the term of this License Agreement the insurance required by this section and such failure continues for fifteen (15) • •. after written notice from City to • City at its sole discretion, may: (a) terminate this Agreement and remove all property • Club • the Community Center, and store the same at Club's expense; or (b) obtain, at Club's expense, the required insurance coverage. Failure • Club to maintain insurance as required • this section shall not • deemed to waive or otherwise affect Club's indemnification obligations as set forth in • 5, above. VA F-11 4 IF W Club shall display no signs or advertising matter of any n on t e remises unless and until approved in writing by the City. City shall include annually one (1) daycare ad space (of 1/8" page — 2 %" W x 3 7/8" H) on the Baldwin Park NOW publication at no cost to the Club. City to include a web link to the Club's website. I'St' ,,jt#jjjA;UA Club shall maintain and repair at its sole cost and expense all City owned appliances exclusively assigned to the Club. Club shall- provide, install, and maintain at its sole cost and expense all equipment necessary for the operation of a day care center. Any and all such equipment, including furniture, trade fixtures, and appliances, shall be approved by the City before installation, but shall remain the property of Club and may be removed by Club at the termination of this License A,,! reementp.s.,rovided however that if such removal occasions any damage to the Premises, the cost of repair shall be borne by Club. Mel z I I trejaelev, Except as set forth herein, City shall have full and retain absolute control of the Community Center and all appurtenances and Premises thereto during the term of this License Agreement and shall have the right to make changes and alterations thereto as City may determine in its sole discretion; provided that Club shall be entitled to a day -for -day rent abatement for each day that any such repairs, changes or alterations by City materially interfere with Club's use of the Community Center or any appurtenance and Premises thereto. Club shall at all times conduct its operations n a pro essiona an o er y manner, and in accordance with all the laws, ordinances, rules and regulations applicable to such business as set forth by the City, County of Los Angeles, State of California, and Federal Government, including, but not limited to, any applicable requirement in the Baldwin Park Municipal Code, as the same now exists or may exist in the future. LIA�=RIWIVUV Club shall obtain and maintain in full force and effect any and all permits Or licenses that may be required by law in connection with the operation of a Day Care Facilities. This License Agreement does hot create any interest in real property. However, if it is determined that the License granted herein creates any taxable interest for any purpose, then Club, as additional rental, shall promptly pay all taxes which may be lawfully levied upon such property interest, real or personal, including, but not limited to, any possessory interest tax involved in the operation hereunder. 13. RIGHT OF ENTRY. City and its authorized representatives, agents, and employees shall have the right to enter upon the Day Care Facilities at any and all reasonable times and upon reasonable prior notice to Club during the term of this License Agreement for the purpose of inspection to determine whether or not Club is complying with the terms and conditions hereof, or for any other purpose incidental to the rights of City; provided that any such entry shall not materially interfere with the conduct of Club's business at the Premises UUMMU-0 Club shall not assign any rights relating to this License Agreement or allow the Premises or any part thereof to be used or occupied by any other person for any purpose without the prior written consent of the City, nor shall Club assign this License Agreement nor convey any of the rights or privileges granted herein, without the prior written consent of City; provided, however, that, for the purposes of this License Agreement, any merger between Club and West Club and/or any acquisition by West Club of Club (any such transaction hereinafter referred to as a "Permitted Transfer" shall not be deemed an assignment under this section or otherwise violate this License Agreement and, in the event of a merger between Club and West Club, West Club shall be permitted to succeed to all of the rights and obligations of Club under this License Agreement. If an assignment, (other than a Permitted Transfer, which, for purposes of clarity, is not an assignment under this License Agreement,) by process of Court or otherwise, is attempted, or in the event of the insolvency or bankruptcy, either voluntary or involuntary, of Club, City may, at its sole option, terminate and cancel this License Agreement, in which event all rights of Club hereunder shall immediately cease and be terminate•. ffi�ll a ag k, 101:1 Zgel **-j Club agrees to yield and deliver to City possession of the Day Care Facilities at the termination of this License Agreement in good condition and in accordance with the express obligations hereunder, except for reasonable wear and tear, casualty and condemnation, subject to the provisions of this License Agreement with respect to removal by Club of certain property upon such termination. li gZael Club hereby expressly waives any and all claims for compensation for any and all loss or damage sustained by reason of any defect, deficiency, or impairment of the Premises or any part thereof, including but not limited to any defect, deficiency, or impairment of the water or sewer system, heating or air conditioning system, or electrical apparatus or wires furnished for the Premises, existing on the date hereof, and expressly releases and discharges City from any and all demands, claims, actions, and causes of action from any of the aforesaid; provided, however, that notwithstanding the foregoing, Club does not waive any claims related to any defec ' t, deficiency or impairment of all or any part of the Premises if such defect, deficiency or impairment ws caused by the gross negligence, willful misconduct or reckless conduct of the City. row 1 11"M UOUTHIIIIIIIJ UU[Itur U- I inereoi, Mulling MY Mot MIM05 tu 551115yu the Premises- or any portion thereof, the determination as to whether to repair or replace such damaged area shall be within the sole discretion of City; provided, however that if City shall determine to repair or replace such damage area, City shall take all commercially reasonable steps to cause the damage to be repaired or replaced (as applicable) as soon as reasonably practicable; and provided, further, that if such damage shall render the Premises uninhabitable, untenantable, destroyed or unusable for the purposes for which this license Agreement has been granted and either (a) City determines not to undertake ti repair or replace such damage or (b) Club and City do not agree to such damage can be repaired within six (6) months from the date of such damage, this License Agreement may be terminated by either Party. Notwithstanding the forgoing, in the event of damage to the Premises, or any portion thereof, Club shall be entitled to an abatement of the rent proportionate to the portion of the Premises so damage until such time as such damage has been repaired or replaced. 17. NOTICES. All notices required to be given under the terms of this Agreement shall be given by United States mail, postage prepaid, addressed as follows (or at such other address for a party as specified in a notice given in accordance with this Section 17): City: City of Baldwin Park Attn: Director of Recreation and Community Services 14403 East Pacific Avenue Baldwin Park, CA 91706 3 Upon termination, Club further agrees to execute and deliver to City a goo an sufficient docu ment of relinquishment, if and when requested to do so by City. I grgelas] Club hereby expressly waives any and all claims for compensation for any and all loss or damage sustained by reason of any defect, deficiency, or impairment of the Premises or any part thereof, including but not limited to any defect, deficiency, or impairment of the water or sewer system, heating or air conditioning system, or electrical apparatus or wires furnished for the Premises, existing on the date hereof, and expressly releases and discharges City from any and all demands, claims, actions, and causes of action from any of the aforesaid; provided, however, that notwithstanding- the foregoing, Club does not waive any claims related to any defec *t, deficiency or impairment of all or any part of the Premises if such defect, deficiency or impairment ws caused by the gross negligence, willful misconduct or reckless conduct of the City. Club further understands and agrees that in the event of damage to the Community Center or any portion thereof, including but not limited to damage to the Premises- or any portion thereof, the determination as to whether to repair or replace such damaged area shall be within the sole discretion of City; provided, however that if City shall determine to repair or replace such damage area, City shall take all commercially reasonable steps to cause the damage to be repaired or replaced (as applicable) as soon as reasonably practicable; and provided, further, that if such damage shall render the Premises uninhabitable, untenantable, destroyed or unusable for the purposes for which this license Agreement has been granted and either (a) City determines not to undertake ti repair or replace such damage or (b) Club and City do not agree to such damage can be repaired within six (6) months from the date of such damage, this License Agreement may be terminated by either Party. Notwithstanding the forgoing, in the event of damage to the Premises, or any portion thereof, Club shall be entitled to an abatement of the rent proportionate to the portion of the Premises so damage until such time as such damage has been repaired or replaced. All notices required to be given under the terms of this Agreement shall be given by United States mail, postage prepaid, addressed as follows (or at such other address for a party as specified in a notice given in accordance with this Section 17): City: City of Baldwin Park Attn: Director of Recreation and Community Services 14403 East Pacific Avenue Baldwin Park, CA 91706 Club: Boys & Girls Club of Baldwin Park At Executive Director 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 18. TERM. The term of this License Agreement shall be for a period of three (3) years, commencing July 1, 2016, unless •• terminated as provided herein. Notwithstanding the foregoing, either Party may terminate this License Agreement, with • •i cause, • giving the i', Party not less than thirty (30) • written notice. 19. ENTIRE AGREEMENT AND EFFECTIVE DATE. This License, including • executed • the Parties contains the entire agreement of the parties regarding the subject matter hereof and supersedes any •! all prior negotiations and • including that certain License Agreement by and between City and Club, effective July 1, 2013, and which was scheduled to terminate as of June 30, 2016 (the "Existing Agreement"). By this reference the Existing Agreement is hereby terminated as • the effective date of this License Agreement, which is July 1, 2016. Date- By: Manuel Lozano, Mayor City Clerk Date: By: Executive Director W 6 Classrooms (24 <««2 x 30ft. = 720 s«. ft. eac room 720 sq. ft. <6 rooms = 4,320 sq. ft. 1$_<2=. Director's office (12ft. x 14ft. = 168 sq. ft.) I Staff workroom (11 ft. :16 = 176 sq. ft.) 1 Staff lounge (82. x 12ft. © 96 sq. ft.) 2 Enclosed playground/patio areas (9,325 sq. ft.) 1 Kitchen shared w/ city (I 2ft. x 15ft., 1O x 13ft., 1 Oft. x 12ft. = 430 sq. ft.) 1 Laundry room shared w/ city (1 Oft. x 12ft. = 120 sq. ft.) 1 Executive Director's office (1 Oft. x 11 ft. = 121 sq. ft.) I Administrative office (8ft. x 11 ft. © 88 sq. ft.) 1 Family Preservation administrative office (8ft. x 1 1ft. = 88 sq. ft.) 1 Hallway/administrative office (8ft. x 11 ft. © 88 sq. ft.) 4R-© <e parking spaces for Club vehicle parking In addition the Club may request the use of other City facilities as listed below through the facility request process as long as the request does not incur additional cost to the City. If additional fees are incurred those fees shall be passed on to the Club. Additional facilities available upon availability include: pool, arts & craft room, dance studio, technology center, basketball gym, splash pad and amphitheater. U* ;>?J?* � ITEM NO. C� I NIV RV 9100VIDIKI FISCAL IMPACT This project will have no impact on the General Fund because Measure R TDA -Article 3, and AB2766 provides funding for this project, including design, construction, and inspection. RECOMMENDATION It is recommended that the City Council waive further reading, read by title only, and adopt Resolution N 2016-123, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PAR CALIFORNIA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO LOS ANGELE COUNTY METROPOLITAN TRANSPORTATION AUTHORITY TO EXTEND A BIKEWAY NETWOR ALONG BIG DALTON WASH." I BACKGROUND On November 19, 2014, the City approved the San Gabriel Valley Bicycle Master Plan which recommended bicycle improvement projects for local and regional connectivity including off-street facilities along the Walnut Creek and Big Dalton Washes. To become more competitive the City is partnering with the San Gabriel Valley Council of Governments (SGVCOG), City of West Covina, L.A. County and the Office of L,A. County Supervisor Hilda Solis. For a project to qualify for funding under the ExpressLanes grant program, the project must produce a benefit to active transportation such as biking and walking. Thought this project, a separated shared—use path will be created along the Big Dalton Wash near the San Gabriel River Bikeway, which is currently under design from Ramona Boulevard to Baldwin Park Boulevard. If grant funding is approved, the bikeway improvements would extend the path further to end at Hilda Solis Park near Badillo Street. Under a separate ATP grant application, the City will request funding for bikeway improvements from Walnut Creek Wash at Baldwin Park Blvd to the city limits, just east of Puente Avenue; however, proposed improvements will continue to the Eastland Shopping Center in West Covina. The combined commuter benefits will be regional, hence leading both communities to benefit from this partnership. Based on current data, the bikeway project cost estimate is $3 million. LEGAL REVIEW This Report has been reviewed by the City Attorney, Resolution No. 2016=123 -Bikeway Improvements Grant May 4, 2016 Page 2 ALTERNATIVES The City Council could choose to not to pursue project funding at this time. ATTACHMENTS A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY TO EXTEND A BIKEWAY NETWORK ALONG BIG DALTON WASH WHEREAS, The City of Baldwin Park recognizes that increasing the number of community members who use active transportation modes, such as bicycling and walking for commuting or recreation, could help make the city a healthier place to live and work; and WHEREAS, implementing separated bicycle and pedestrian facilities, including trails and shared -use paths, can help encourage more community members to choose active transportation modes for commuting or recreation; and WHEREAS, the City of Baldwin Park approved of the San Gabriel Valley Bicycle Master Plan in 2014 which recommends bicycle projects for implementation, including off-street facilities along the Big Dalton Wash; WHEREAS, the Los Angeles County Metropolitan Transportation Authority (Metro) oversees the ExpressLanes Grant Program, which funds projects that increase mobility for all; I i1 I F ii I ii I I �i I I. i I 111111i; 11 iiii, •I M•� SECTION 1. The City Council of the City of Baldwin Park approves and encourages City St+• ff to apply for the Los Angeles County Metropolitan Transportation Aut or ty xpress anes gran ding for a shared -use path along Big Dalton Wash between Francisquito Avenue and Badillo Street. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS' CITY OF BALDWIN PARK J 1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2016-123 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 4, 2016 and that the same was adopted by the following vote to wit: 221MM ALEJANDRA AVILA CITY CLERK ITEM NO. 9 TO: The Honorable ayor and Members oft e City Council Manuel Carrillo, Director of RecreationCommunity e i Suzie Ruclas, Housing Manager Ar", DATE: May 4, 2016 SUBJECT: HEARINGREGARDING • r:2016-2017 DEVELOPMENTCOMMUNITY BLOCK GRANT1i HOME INVESTMENT PARTNERSHIP I) SUMMARY For the City Council to hold the second public hearing and receive public input regar ing t e 2017 Community Development Block Grant (CDBG)/HOME Investment Partnership Fund (HOME) Annual Action Plan iing funding allocations f• % i' Public FISCAL IMPACT The impact to the general funds is unknown at this time. The CDBG and HOME fund budget will be reflected in the FY 2016-2017 City budget presented to the City Council for approval. It is important to note that the continuous reductions in the City's annual CDBG and HOME allocations from HUD in addition to the recurring Section 108 Loan payment, averaging $438,000 annually, earmarked through 2021, will have a tremendous impact on the CDBG funded projects. Hence, the approval of proportional funding to all CDBG projects for the next six years will determine the extent of the impact to the general funds. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing: 1) Finalize the allocations for public service programs by selecting one of the options below: OPTION A: Reallocate the $2,850 declined by St. John's Social Service Program and approve the allocations as discussed on March 16, 2016; or BACKGROUND Pursuant to HUD regulations, the City prepared its FY 2015-2019 Five Year Consolidated Plan designed to address the housing needs of extremely low, low and moderate -income households within the community. The City must also prepare and submit an Annual Action Plan each year identifying the projects implemented and funding allocated to address the needs described in the Five Year Plan. CDBG/HOME Public Hearing May 4, 2016 Page 2 CommunityIncluded in the process of preparing its annual Plans, HUD requires the City to encourage citizen participation by holding community meetings and two public hearings. To ensure citizen participation from Baldwin Park residents, the City designated the Housing Commission and Recreation and - Commission to jointly formthe CDBG Advisory• _ CDBG Advisory programs.committee reviews and considers proposed projects and reviews applications for public service • committee meetings were held before the CDBGAdvisory Committee • funding recommendations were approved on - 4 2016. This public hearing is to provide the City Council one final opportunity to receive public comments regarding all Plans. The City can expect to receive $943,889 in Community Development Block Grant (CDBG) funds and $222,999 in HOME Investment Partnerships (HOME) entitlement funds. The City is also estimating about $20,000 in HOME projected program income. Of the CDBG amount, up to 15% may be allocated to public service programs, equates to $141,583. Public serviceprogram is n•t a requirement of however, provides fun• or other typesof - to low-income youth,elderly, disabled, homeless and other special needs individuals. The total CDBG and HOME funding available for FY • 1 • • RECOMMENDATIONS The)2rogram and allocations proposed f i 1followl 1111W24— The 1 Section08 Loan has the greatest CDBG• g allocation f• - next six years.10 2006, the City utilized a $3 million Section 108 Loan to support an economic development project that included a Super WalMart Department store and other commercial businesses. The Section 108 Loan is considered an economic development project that created employment opportunities to over 320 low - and moderate -income individuals. This Section 108 loan was provided to the City under an agreement it be repaid with future CDBG funds. In 2015, the City was able to refinance the Section 108 Loan interest and reduce the annual payment. The amortization schedule reflects the City's loan to be paid in full by August 1, 2021 with payments estimated as follows. CDBG/HOME Public Hearing May 4, 2016 Page_3 To remain in compliance with its Loan agreement, the City cannot reduce the annual amount allocated to the Section 108 repayment. Therefore, it would be prudent for the City to begin reducing the expectations and allocations to other CDBG programs, at least through 2021, when the Section 108 Loan will be paid in full. HUD permits the City to allocate a maximum of 15% of its annual allocation to public service programs. Although the Commission made their recommendation up to the 15% maximum, there is no regulation prohibiting the City from allocating less than 15%. The Joint Commission/CDBG Advisory Committee recommendations for funding for public service programs are reflected in Column A of the table below. Those recommendations were revised and tentatively approved by the City Council on March 17, 2016 as noted in Column B. As a reminder, the City Council approved St. John's Social Service Program $5,000, $2,850 greater than their requested amount. The increased amount was subject to acceptance by St. John's. On March 21, 2016, Michael Ward, Director, submitted a letter respectfully declining the increased amount due to staffing limitations. Staff did discuss with Mr. Ward the possibility of funding St. John's rental/mortgage and utility assistance program in the next funding round for FY 2017-2018. However, for this fiscal year, the City Council must now reconsider their allocations and reallocate the $2,850 to another project. Each year, the City may allocate a maximum of 20% of the annual CDBG entitlement allocation towards administration and planning. f aff costs and operatingexpense overall administration of s program r • r portion forf Fair Housing GDBG/HOME Public Hearing May 4, 2016 Page Staff understands that $2,500 is not a feasible amount to expect the Housing Rights Center to provide the HUD required fair housing services to our residents. However, the CDBG funds available for administration s-abilityi provide sufficientfundingi only funds. Therefore, the Baldwin Park Housing Authority, which regularly partners with the Housing Rights Center, also provides funding to meet the fair housing needs of our residents. streetsThree Capital Improvement Pr jects are proposed for FY 2016-2017. One project, the Storm Drain 01 Project, is carried over from previous years approved by the City Council, proposed on residential near Earl Avenue andCorak Street.The other• are for iii . . at + Creek Park includeswhich t:improvements• •,new playground equipment.rfundingfor i Capital s Projects e as follows: The City continues to maintain its housing programs as in previous years. Pursuant to CDB regulations, housing programs are required to create or maintain decent affordable housing for lo income areas and residents. The City's Housing programs include homeowner rehabilitation gra offered to •,, to low-income households• preference to the elderly • d disabled. also includes the lead testing program which HUD r'• or all CDBG • i HOME rehabilitati• projects. The Rehabilitation Administration program provides for the inspections, loan underwriting a all other operating cost of rehabilitation projects, including the ROEM development project. The Coc Enforcement Department provides for code activities in distress neighborhoods in conjunction wi other neighborhood enhance • • HOME funds• - much more restrictive than CDBGfunds.projects are `r to a or ia CDBG/HOME Public Hearing May 4, 2016 Page 5 1) Administration - 10% maximum allowed for planning and administration; 2) Community Housing and Development Organization (CHDO) — Staff continues to seek a qualified CHDO to allocate HUD's earmarked funds to an eligible activity; 3) ROEM Affordable Housing Development — (Previously approved). FY 2016-2017 allocation is the 10% construction retention and balance remaining from the initial 1.9M allocation: 4) Residential Rehabilitation Loan Program — Provides low-income owners of owner -occupied properties loans to rehabilitate their homes to ensure compliance with building and safety codes; 5) First Time Homebuyer program - offers loans as a gap financing in the form of a second trust deed to low income homebuyers and, 6) Lead Abatement Grant Program — Project requirement to meet HUD's regulation for properties participating in rehabilitation programs. As a reminder, HOME funds must be committed to a project 2 years from the date of funding to the City and expended in five years. If a partnership is not entered with a CHDO funds will be at risk of recapture. Because of the limitations of funding, loss in Housing Set-aside funds and the many HUD restrictions associated with CHDO HOME Funds, it is difficult to implement a CHDO project. Staff continues to make every effort to avoid recapture, however the recapture regulation is statutory and cannot be waived. Extensions for this deadline are also not available. Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. This public hearing allows the City Council to approve a draft plan to make available for the required 30 -day comment period. The draft Plans will be available for public review at City Hall, 3 d as and the Esther Snyder Community Center beginning April 4, 2016 and concluding at the second public hearing schedule for May 4, 2016. LEGAL REVIEW: No Legal Review is necessary at this time 93011 I # a In order to meet HUD requirements to obtain CDBG and HOME funds, the City must hold two public hearings. In order to meet HUD's deadline for May 12, 2016, the public hearing and approvei allocations must be completed at this time. Therefore, time restraints do not allow for an alternative to holding this final public hearing and finalizing the funding allocations. CDBG/HOME Public Hearing May 4, 2016 Page 6 There are alternatives to funding allocations the City Council may consider. As previously mentioned, HUD allows a maximum 15% of annual allocations to public service i+• No regulation prohibits the City from providing less funding and/or eliminating funding to public services programs. Doing so would provide additional funding for programs subsidized with general fund such as Code Enforcement. After 2021, when the Section 108 Loan is paid in full, the City should once again have funding available to implement new programs and/or reinstate cancelled programs. III AP -05 Executive Summary The Process PR-U5Lead &Responsible Agencies ,_`~,~,,._,___"__^._~_........... ---- ...... __._,__^_-`�^�u AP-zOConsultation ...................................................................................................................................... za AP-12Participation ........... .......................................................................................................................... z2 2016-2027 Action Plan AP-z5Expected Resources .......................................................................................................................... 27 AP-2QAnnual Goals and ONective_,_------ ,_°___,__~___,_............ __... __...... _____ 3 2 4p-3sProjects ............................................................................................................................................. 35 AP-38Project Summary Information .......................................................................................................... s/ AP-5OGeographic Distribution .................................................................................................................... «5 Ap-55Affordable Housing ........................................................................................................................... +u AP -60 Public Housing .................................................................................................................................. *m xP-6sHomeless and Other Special Needs Activities .................................................................................. 5O Ap-7sBarriers toaffordable housing .......................................................................................................... 5a 4p-85Other Actions .................................................................................................................................... S5 Action Plan Appendices 2015-2017 Action Plan mA/oW|wpAnx i 2016-2017 Action Plan BALDWIN PARK 2 Executive Summary The City of Baldwin Park has prepared the 2015-2019 Consolidated Plan as a requirement to receive Federal Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds. The Consolidated Plan provided the U.S. Department of Housing and Urban Development (HUD) with a comprehensive assessment of the City's housing and community development needs and outlines the City's priorities, objectives and strategies for the investment of CDBG and HOME funds to address these needs over the next five years, beginning July 1, 2015 and ending June 30, 2020. The 2016-2017 Action Plan for the period starting on July 1, 2016 and ending on June 30, 2017 represents the second year in that five-year plan. These grant programs are consistent with o.wortunities, a suitable living environment and economic opportunities, particularly for low- and moderate -income persons. The City receives CDBG and HOME funds from HUD on aformu|a basis each year, and in turn, awards grants and loans to nonprofit, for-profit or public organizations for programs and projects in furtherance of this Plan. The CDBG and HOME programs generally provide for a wide range of eligible activities for the benefit of low- and moderate -income residents' as discussed The Housing and Community Development Act of 1974 created the CDBG Program with three primary objectives against which HUD evaluates the Consolidated Plan and the City's performance under the Plan. Those primary objectives are decent housing, suitable living environments, and expanded economic opportunities for low- and moderate -income persons. The CDBG regulations require that each activity meet one of the following national objectives: • Benefit low- and moderate -income persons; � Meet other community development needs having a particular urgency (usually the result ufa natural disaster). Each year, the City certifies with the submission with its Annual Action lPlan that it has given maximum feasible priority to activities, which meet the first and second objectives above. anzeaOz7Action Plan e4LmvVINp^nk 3 Additionally, the City certifies that no less than 70 percent of the CDBG funds receive, over a three-year certification period, will be designed to benefit low- and moderate -income persons. 2016-2017 Action Plan BALDWIN PARK 4 tspbotrls. Often used support a wide range of affordable housing activities, including building, buying, and/or rehabilitating rental and ownership housing or providing direct rental assistance to low- and moderate -income people. For the 2016-2017 program year, the City will receive $943,889 of CDBG funds from the HUD for use in the implementation of eligible CDBG activities. The City currently has an additional $155,472 of prior year funds that have not been allocated to a prior year activity. These funds will be added to the current year's allocation for a total of $1,099,361 in new CDBG activities. in CDBG funds in prior years and is being carried over to the 2016-2017 program year. Note that these are not additional funds, but funds that are being carried over and noted in the over funds totals $1,750,361. the use in the implementation of eligible HOME activities. The City currently has an additional $20,000 in program income and $581,551 in prior year funds that have not been allocated to a prior year activity, Both, the program income and unallocated funds will be added to the current year's allocation for a total of $1,014,853 in new HOME activities. The City also has one prior year activity (Multi -Family Acquisition/New Development — ROEM) that was allocated $190,303 in HOME funds in prior years and is being carried over to the 2016-2017 program year. Note that these are not additional funds, but funds that are being carried over and noted in the Action Plan for fiscal purposes. The total of new HOME funds, prior year unallocated, program income and carryover funds totals $1,014,853. The CDBG and HOME funds will be allocated to the following pm5n,m activities to be implemented from July 1,2O16tuJune 3[\2O17: Church ofthe Redeemer Food Bank $9,000 Domestic Violence Advocate $15'123 ESGVCoalition for the Homeless $10,000 Family Service Center $24`800 Graffiti Removal $29'700 Baldwin Park Police Department Pride Platoon $18'720 zoza-20z7Action Plan oxLovvNrAnx 5 Scholarship Program $8,90 Santa Anita Family Services $4,500 St. Johns Church Social Services $5'000 Youth Employment g15,840 Section 1U8Loan Repayment $389,000 Walnut Creek Park Improvements* $175,000 Code Enforcement $120\000 Home Rehabilitation Grant Program $20,000 Lead Testing $5,000 Rehabilitation Administration $60,000 CHDQ*** $312,250 First-TimeProgram' $250,000 Rehabilitation Loan Program ($lg'3O1cfPYfunds) **^* $220,000 Lead Abatement Grant Pmgram*** $20,000 2016-2017 Program Administration Activities CDBGProgram Administration $186,278 Fair Housing (CDBG Administration) $2,500 HOME Program Administration $22,300 Carryover Prior Year Funds ** **CorakStreet Storm Drain (CD0G) $651,000 **K8u|ti-Fmmi|yAcquisition/New Dev.^RVEyN(HOME) $I90,303 Fullyfunded with $581,551 in prior year unallocated HOMEfunds "*** Partially funded with $581,551 in prior year unallocated HOME funds 2. Summary of the objectives and outcomes identified |nthe Plan HUD's Community Planning and Development (CPD) Outcome Performance Measurement Framework classifies objectives in three categories: decent housing, a suitable living environment, and economic opportunity. Based on the Needs Assessment and Market Analysis described in the Five -Year Consolidated Plan, the Strategic Plan identifies eight high priority needs to be addressed through the implementation of activities aligned with eight Strategic Plan goals. in consideration of community input and available data, the seven priority needs listed below are established aspart ufthe Plan: • Expand the supply ofaffordable housing • Preserve the supply ofaffordable housing = Ensure equal access tohousing opportunities • Provide neighborhood services, community facilities and infrastructure improvements • Provide public services for low-income residents • Provide public services for residents with special needs w Prevent and eliminate homelessness w Affordable Rental Housing Development • Housing Preservation m New Homebuyer Assistance • Fair Housing Services • Neighborhood Services • Public Services for Low- and Moderate -income Residents including Those with Special Needs • Homeless Prevention Services • Community Facilities and infrastructure Improvements The following goals have been established for the 2016-2017 program year utilizing CDBG and HOME funds: aoz6-z8z7Action Plan exLDW|NpAmx 7 Local Goals, Affordable Rental Housing su ousin reserva ion Affo- rclat Preserve the supply of 9 owner housing Housing affordable housing units New Homebuyer Assistance Affordable Increase opportunities for 4 homebuyers Housing new homebuyers Fair Housing Services Affordable Ensure equal access to 100 people Housing housing opportunities Non -Housing Provide neighborhood Community services, community Code Development facilities and infrastructure Enforcement: improvements 2,000 housing units Graffiti Removal = 5,000 persons Provide public services for 3,361 low-income residents Prevent and eliminate I homelessness Provide neighborhood Services, Community Facilities 3, Evaluation of past performance Plan. As ofthis writing, all projects and activities are underway. I The investment of HUD resources during the 2010-2014 program years was a catalyst for positive change in the community. Together with other federal, state and local investments, HUD resources allowed the City and its partners to: • Provide fair housing services toI00people • Fxpandaffordable housing through acquisition, cf5housing units * Provide section 8 housing services to 2,000 households l • Provide tenant based rental assistance to4Uhousing units ° Provide sustainability of decent housing through rehabilitating l]Q housing units and conducting 8nlead-based paint testing and abatement • Enhance|ow-end moderate -income neighborhoods byinspecting O,UOOhousing units through code enforcement • Decrease crime in communities by aiding at risk youth programs, community policing, and neighborhood watch programs assisting 250people • Stimulate business investment and job development through commercial rehabilitation and direct financial assistance to5 businesses and section 100 repayment (5 business goal) • Support continuum of services to end homeless byfunding transitional housing and outreach, case management, and referral services to7,0OOpeople ° Provide financial assistance to increase number ofaffordable housing units assisting 20 housing units w Provide first-time homebuyer services to1Zhouseholds • Encourage continued maintenance to infrastructure through street improvements where 2,000 people live, and sidewalk improvements where 1,000 people live • Renovation 2existing community and neighborhood facilities * Provide youth with general services assisting 5Upeople • Provide child care services toassist Z25people * Provide recreation programs toassist 2'OoO people w Provide employment programs toassist 10Opeople * Provide general services to75Oseniors • Help provide services to persons with special needs tuinclude battered and abused spousal programs, meal programs, and case management services toZUpeople * Upgrade Ipublic facility such asapark, orcity hall with ADA improvements • Provide general public services employment and other training programs, health and medical services to10,000people While the City and local partners were able to successfully implement the activities listed above during the last five years, there were insufficient resources tmfully address the level of need identified in the last Consolidated Plan. Starting in July 2015, the City initiated its current fim- 2016-20174cuonr|an o4Lovv|wrxnK 9 year Consolidated Plan cycle. Similar accomplishments are expected as described above. Since the City is only half way through its fiscal year, actual numbers are not available at this time. The State of California's June 2011 passage of AB1X2, and subsequent court decisions and MM it iinate Redevelo%ment for housing, community and economic development programs in California —sign if icantly curtailed the City's ability to implement activities that benefit low- and moderate -income residents. 4. Summary of citizen participation process and consultation process Subsequent to the enactment of the Homeless Emergency Assistance and Rapid Transition to to emphasize the importance of citizen participation and consultation in the development of the Consolidated Plan. HUD strengthened the consultation process with requirements for public or private agencies that address housing, health, social service, victim services, employment, or education needs of low-income individuals and families, homeless individuals and families, youth and/or other persons with special needs. Together with the analytic capabilities of the eCon Plan Suite, these requirements created the conditions necessary to implement a collaborative, data -driven and place -based planning process that includes a robust level of citizen participation and consultation. In accordance with the City's adopted Citizen Participation Plan, the City facilitated citizen and blighted areas and in areas where HUD funds are proposed to be used, and by residents of predominantly low- and moderate -income neighborhoods. The City also made efforts to _.�n as well as Persons with disabilities. The consultation process included representatives of the CoC, PHA, and other specified groups who completed surveys, provided local data and assisted the City to ensure practical coordination of strategies to maximize impact and to avoid duplication of effort. 2016-2017 Action Plan Two community meetings to discuss the housing and community development needs in Baldwin Park were held on December 10, 2015 and February 4, 3010 at the Baldwin Park Arts and Recreation Center. Applicants for funding presented their projects the Commission. A public hearing to receive comments on the housing and community development needs in the zU1s-zuz7Action Plan muLow|mpAnx 10 community was held in the City Council Chamber on March 2, 2016 and carried over until March 17th. No comments were received. The draft Action Plan was available for public review and comment from April 4'3O10toMay 4` __ A public hearing to receive comments on the draft 2016-2017 Annual Action Plan was held before the Baldwin Park City Council on May 4, 20I5. Public Comments received during the public review period and the Public Hearing are provided in Appendix A of this document. 6. Summary mfcomments or views not accepted and the reasons for not accepting them All comments and views received by the City in the development of the 2016-2017 Action Plan were accepted and taken into consideration inthe plan. 7. Summary Examination of 2007-2011 American Community Survey (ACS) 5 -Year Estimates and the 2007- 2011 Comprehensive Housing Affordability Strategy (CHAS) data, in addition to local data, as well as consultation with citizens and stakeholders revealed seven high priority needs to be addressed through the investment of an anticipated $5.8 million of CDBG and HOME funds over the five-year period of the Consolidated Plan. The investment of CDBG and HOME funds in eligible activities shall be guided principally by the seven goals of the Strategic Plan. Activities submitted for consideration in response to any solicitation or Notice of Funds Availability (NOFA) process must conform to one of the seven Strategic Plan strategies and the associated action -oriented, measurable goals in order to receive consideration for CDBG or HOME funding. The City will endeavor tnbroaden its citizen involvement, ifthere binterest shown in the City. PR -05 Lead & Responsible Agencies 24 CFR 91.200 1. Describe agency/entity responsible for preparing the consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source. CDBG Administrator BALDWIN PARK Community Development Department HOME Administrator BALDWIN PARK Community Development Department Table 2 — Responsible Agencies Narrative for the administration of the CDBG and HOME programs. In the development of this Consolidated Plan, the City developed and implemented a comprehensive citizen participation and consultation process and conducted a needs assessment and market analysis to identify levels of relative need regarding affordable housing, homelessness, special needs, and community development. This information was gathered through consultation with public officials and local agencies, public outreach and community meetings, review of demographic and economic data, and housing market analysis. In the implementation of the Annual Action Plan, the Community Development Department shall be responsible for all grants planning, management and monitoring dudes necessary to comply with HUD regulations and City policy. Consolidated Plan Public Contact information Baldwin Park Community Development Department 144O3E.Pacific Avenue Baldwin Park, CA9170G (625)96O -4O11 117.111�1!11 12 1. Introduction In the development of the Consolidated Plan, the City of Baldwin Park consulted wi aad Qreanizations involved in the develoomel if affordable housing, creation of job opportunities for low- and moderate -income residentp, and/or provision of services to children, elderly persons and persons with disabilities, perso mm ultation, the Cil solicited feedback through the following methods: I • Stakeholder surveys (web -based and paper -surveys) • Individual stakeholder consultations ° Community meetings m Public hearings • Receipt of written comments and goals described in the Strategic Plan. in the development of the 2016-2017 Action Plan, t City Airty4ei. each age&q,�_�' A K.—x iuriAg tJ public review and comment period. I X,ublic and assisted housing providers and private and governmental health, mental health 2nd service agencies (91.215(1)). The City recognizes the importance of careful coordination and alignment among vario service providers to maximize the effectiveness of their programs. As a result, during t development of this Consolidated Plan, the City consulted closely with organizations th provide assisted housing, health services and other community -focused agencies. Outrea community meetings and follow-up in-person interviews where appropriate. The City further recognizes the importance of continued coordination andm|ignmentduhngthe preparation of the 3016-2017 Action Plan with these organizations and agencies. The City will strengthen relationships and alignment among these organizations in the implementation of the NOFA process for CDBG and HOME funds and through technical assistance provided to subrecipients ofCDBG and HOME funds each year. ~ 2016-2017 Action Plan BALDWIN PARK 13 Describe coordination with the Continuum of Care and efforts to addre,ss the needs homeless persons (particularly chronically homeless individuals and fames, fames wi children, veterans, and unaccompanied youth) and persons at risk of homelessness I The Continuum of Care (CoQ for Los Angeles County guides the development of homeless strategies and the implementation of programs to end homelessness throughout the region. The City provided a detailed questionnaire to the CoC to identify the CoC's perceived needs in the county and its objectives to address the needs of different homeless persons populations, specifically chronically homeless families and individuals, families with children, veterans, unaccompanied youth and persons at risk of homelessness. Following the delivery and response to this questionnaire, the City followed up with the CoC to clarify existing needs and planning process. The region's municipalities, including the City of Baldwin Park, provide resources for services that assist the homeless and those at risk of becoming homeless. The nonprofit and faith -based community plays a key role in the current CoC system. Coordination to address homelessness — including chronically homeless individuals and ecl�e e �CoC. A I L service providers within the CoC have the ability to refer people with varying needs to the appropriate service provider(s) in their area. 1,escribe consultation with the Continuum(s) of Care that serves the jurisdiction's area in tetermining how to allocate ESG funds, develop performance standards and evaluate *utcomes, and develop funding, policies and procedures for the administration of HMIS The City does not receive an entitlement of ESG funds. However, during the Consolidated Plan process, the City of Baldwin Park consulted 23 housing, social service and other entities involved in housing, community and economic development in the City and throughout the region to obtain valuable information on the priority needs in Baldwin Park and how CDBG, living environment and economic opportunities for low- and moderate -income residents. The Los Angeles Homeless Services Authority (LAHSA), the lead agency of the Continuum of Care (CoC), was consulted directly by telephone and email to discuss performance standards, outcomes, and policies and procedures for HMIS. Table 3 provides a listing of the entities consulted as part of this planning process. 2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities 2016-2017 Action Plan BALDWIN PARK 14 Table 3 -Agencies, groups, orgaiilzattqns who participated I Agency/Group/Organization Los Angeles County Child Protective Services Agency/Group/Organization Type Services-Children Other government - Local What section of the Plan was addressed by Consultation? Public Services Other: 2016-17 Action Plan Draft How were the Agency/Group/Organization consulted and what Survey are the anticipated outcomes of the consultation or areas for Notification of proposed improved coordination? - - ---------- 2016-17 activities. 2 Agency/Group/Organization Los Angeles County Health Department Agency/Group/Organization Type Services-Health Other government - Local ---_-------- What section of the Plan was addressed by Consultation? Public Services Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey are the anticipated outcomes of the consultation or areas for Notification of proposed improved coordination? — — - ---------------- 2016-17 activities. - - 3 Agency/Group/Organization Baldwin Park Police Department Agency/Group/Organization Type __ . ...... - ------ Other government - Local What section of the Plan was addressed by Consultation? Law Enforcement Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey are the anticipated outcomes of the consultation or areas for Notification of proposed improved coordination? . ............... - ------ 2016-17 activities. - — ------ 4 Agency/Group/Organization Baldwin Park Fire Department Agency/Group/organization Type - Other government Local 2016-2017 Action Plan BALDWIN PARK 15 ---- - ------ What section of the Plan was addressed by Consultation? Fire Department Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey are the anticipated outcomes of the consultation or areas for Notification of proposed improved coordination? 2016-17 activities. 5 Agency/Group/Organization Baldwin Park Recreation Department Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Youth Activities Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey are the anticipated outcomes of the consultation or areas for Notification of proposed improved coordination? 2016-17 activities. 6 Agency/Group/Organization ------- — ----------- Housing Authority of the County of Los Angeles (HACoLA) Agency/Group/Organization Type PHA Other government - Local What section of the Plan was addressed by Consultation? Public Housing Needs Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey, telephone, are the anticipated outcomes of the consultation or areas for Notification of proposed improved coordination? 2016-17 activities. 7 Agency/Group/Organization Housing Authority of the City of Baldwin Park . ....... — ---------- Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Public Housing Needs Other: 2016-17 Action Plan Draft 2016-2017 Action Plan BALDWIN PARK 16 - - -- ---- ---- - ----------------- How was the Agency/Group/Organization consulted and what Survey, in-person, Notification are the anticipated outcomes of the consultation or areas for of proposed 2016-17 improved coordination? activities. 8 Agency/Group/Organization Baldwin Park Soccer Little League Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Little League Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey, Notification of are the anticipated outcomes of the consultation or areas for proposed 2016-17 activities. improved coordination? 9 Agency/Group/Organization Baldwin Park Pride Platoon Agency/Group/Organization Type Services -Children What section of the Plan was addressed by Consultation? Public Services Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey, Notification of are the anticipated outcomes of the consultation or areas for proposed 2016-17 activities. improved coordination? 10 Agency/Group/Organization Adult Education Center Agency/Group/Organization Type Services -Education What section of the Plan was addressed by Consultation? Educational Services Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what''Survey, Notification of are the anticipated outcomes of the consultation or areas for proposed 2016-17 activities. improved coordination? . ....... — ----- 11 Agency/Group/Organization Housing Rights Center Agency/Group/Organization Type Service -Fair Housing What section of the Plan was addressed by Consultation? Public Services Other: 2016-17 Action Plan Draft 2016-2017 Action Plan BALDWIN PARK 17 was the Agency/Group/Organization consulted and what 'Survey, telephone, are the anticipated outcomes of the consultation or areas for Notification of proposed [How improved coordination? 2016-17 activities. 12 Agency/Group/Organization Santa Anita Family Service Center Agency/Group/Organization Type Services -Health What section of the Plan was addressed by Consultation? Public Services Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey, in-person, Notification are the anticipated outcomes of the consultation or areas for of proposed 2016-17 improved coordination? activities. 13 Agency/Group/Organization ESGV COALITION FOR THE HOMELESS Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs- Unaccompanied youth Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey, in-person, Notification are the anticipated outcomes of the consultation or areas for of proposed 2016-17 improved coordination? activities. 14 Agency/Group/Organization Agency/Group/Organization Type Llewiies -homeless 2016-2017 Action Plan BALDWIN PARK 18 What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey, telephone, are the anticipated outcomes of the consultation or areas for Notification of proposed improved coordination? 2016-17 activities. 15 Agency/Group/Organization CORY'S KITCHEN Agency/Group/Organization Type Services -homeless What section of the Plan was addressed by Consultation? Homelessness Strategy Homeless Needs - Chronically homeless Homeless Needs - Families with children Homelessness Needs - Veterans Homelessness Needs - Unaccompanied youth Other: 2016-17 Action Plan Draft How was the Agency/Group/Organization consulted and what Survey, in-person, Notification are the anticipated outcomes of the consultation or areas for of proposed 2016-17 improved coordination? activities. 16 Agency/Group/Organization PROJECT SISTER Agency/Group/Organization Type Services -Victims of Domestic Violence What section of the Plan was addressed by Consultation? Public Services Other: 2016-17 Action Plan Draft 2016-2017 Action Plan BALDWIN PARK 19 . . How was the Agency/Group/Organization consulted and what . ... ..... Survey, Notification of are the anticipated outcomes of the consultation or areas for proposed 2016-17 activities. improved coordination? .................... — -------- 21 Agency/Group/Organization -- - - ---------- Kaiser Permanente . ...... Agency/Group/Organization Type Services -Persons with HIV/AIDS Services -Health Health Agency What section of the Plan was addressed by Consultation? Health Agency Other: 2016-17 Action Plan Draft - — ---------- How was the Agency/Group/Organization consulted and what Survey, Notification of are the anticipated outcomes of the consultation or areas for proposed 2016-17 activities. improved coordination? 22 Agency/Group/Organization LA Works Agency/Group/Organization Type Services -Employment Business Leaders What section of the Plan was addressed by Consultation? Economic Development Other: 2016-17 Action Plan Draft — -- — ------- How was the Agency/Group/Organization consulted and what Survey, Notification of are the anticipated outcomes of the consultation or areas for proposed 2016-17 activities. improved coordination? 23 Agency/Group/Organization Secure Staff Agency/Group/Organization Type Services -Employment Business Leaders What section of the Plan was addressed by Consultation? Economic Development Other: 2016-17 Action Plan --------- ---- Draft - ------- - - How was the Agency/Group/Organization consulted and what Survey, Notification of are the anticipated outcomes of the consultation or areas for proposed 2016-17 activities. improved coordination? . ..... — — - ----------- - 2016-2017 Action Plan BALDWIN PARK 21 rhe City attempts to maintain a current and comprehensive list of agencies, organizations and other stakeholders and invited representatives from each entity to participate in the planning process at multiple points in the planning process. If an agency did not attend meetings or participate in surveys, it was done so by the agency's choice. stakeholders, the agency or organization may contact the Baldwin Park Community Development Department at (626) 960-4011, extension 496. /federal planning efforts Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan Toenhance coordination amon8theCoC,pub|icandassistedhuuaingpnmidersandphvateamd governmental health, mental health and service agencies, the City invited each of these entities to provide input on the needs of the community in the development of this Consolidated Plan. The City monitors CmC policy making to ensure that local efforts correspond to changes in the regional approach to addressing the needs of homeless and low-income people. Further, the Community Development Department works with subpecipiems ofCDBG and HOME funds to ensure o coordinated effort among service agencies in the region to address the needs of Baldwin Park residents, including but not limited to chronically homeless individuals and families, families with children, veterans and their families, unaccompanied youth, and persons who were recently homeless but now live in permanent housing. To promote economic opportunities for low-income residents, the City coordinates with subrecipient social service 1 agencies, businesses and housing developers to ensure that where there are job opportunities for low-income people in connection with HUD -assisted projects, information is disseminated 016-2017 Action Plan BALDW|NPARK 22 through appropriate channels consistent with the objectives of Section 3ofthe Housing and Community Development Act of 1968. in the development of the 2015-2019 Consolidated Plan and the 2016-2017 Action Plan, the Consolidated Plan and welcomes tffefr nput concerning flie IULUrt 11T1.t1U111t11LdL1U11 U1 T[UJULLb to address the nine Strategic Plan goals: • City pfBMonte m City ofLaPuente * City ofWest Covina • County ofLos Angeles ° Baldwin Park Unified School District • Housing Authority ofthe County ofLos Angeles w Housing Authority ofthe City ofBaldwin Park a State ofCalifornia Department ofHousing and Community Development ° Southern California Council ofGovernments (SCAG) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal -setting I he City established and followed a process for the development of this five-year Consolidated - Plan that included broad participation from the community. These activities were coordinated and implemented by the Baldwin Park Community Development Department. To assist in the 4 nd distributed to residents of the City to solicit resident input in the prioritization of needs related to community services, syecial needs services, businesses and jobs, and housing. The surveys were available online and also were made available at various public facilities. A community meeting to discuss the housing and community development needs in Baldwin Park was held on November 12, 2014 at the Baldwin Park Arts and Recreation Center. No comments were received, however, all attendees were encouraged to complete the City's 2015-2019 Consolidated Plan Needs Assessment Survey. Four public hearings/meetings were conducted at various stages in the development of the Consolidated Plan. The first was held on December 11, 2014 to receive comments on the housing and community development needs in the community. A second was held to receive comments on the housing and community development needs in the community before the zDzeeoz7Action Plan m^LoW|mpxnx 23 Baldwin Park City Council on March 18, 2015. A third public hearing was held to receive comments on the 2015-2016 CDBG and HOME funding recommendations before the Baldwin Park City Council on April 15, 2015. The final public hearing was held on May 6, 2015 before the Baldwin Park City Council on the draft 2015-2019 Consolidated Plan and the 2015-2016 Annual Action. At each step in the process, the City was careful to ensure that low- and moderate -income residents, members of minority groups, agencies involved in the provision of services to these populations, and others who are directly impacted by the programs and activities supported by the Consolidated Plan programs had the opportunity to be actively involved. In the preparation of the 2015-2019 Consolidated Plan, the City followed the process established for citizen participation set forth in the Citizen Participation Plan. To promote Plan, Action Plans, CAPERs and the Analysis of Impediments to Fair Housing Choice are posted on the City website at: httu://www.baidwinpark.comZ During the preparation of the 2016-2017 Action Plan ' the City conducted a joint Housing/Parks Commission meeting on December 10, 2015 to overview the project and preparation process. On February 4, 2016, a second public meeting was conducted by the Housing and Parks Commissions to consider public services proposals and review funding recommendations. On March 2, 2016, the City Council considered the Commissions' funding recommendations. That hearing was continued until March 16, 2016. In the preparation of the 2016-2017 Action Plan, the City made the draft Action Plan available jA 2016. Residents were invited to —kUMmantfmrn-A_ –2016 to Ma� review the draft Action Plan and to attend the public hearing or submit written comments concerning the projects and activities in the Action Plan. The City Council conducted its second public hearing on May 4, 2016. 2016-2017 Action Plan BALDWIN PARK 24 Citizen Participation Outreach 2015-2019 yam© a»aJ Comments Not N/A Consoliclat Non-English were applicable ed Plan Speaking - received Needs Specify other from all Assessme language: sectors of nt Survey Spanish the Persons with community. disabilities Non- targeted/broad community Residents of Public and Assisted Housing Newspape Minorities N/A Not r Ads Non-English applicable Speaking - Specify other language: Spanish Persons with disabilities ad 2016-2017 Action Plan »UmaN PARK 25 tfti'NON, i }ri1(ti�fj li�iut; iJ t ;t +` tr i c tI{ tt2{t ?isjF t ilt r its lr7 tat YI If £ 7f f 3t} r t7 1 ��.?. ., , ,...,. ,� . .r ... >,..,. ... 3 Public 'Minorities Publicly -noticed Applicants All Not Meeting Non-English Community Meeting presented comments applicable Speaking- on December 10, applications were Specify other 2015 and February to the City accepted. language: 18, 2016. Several commission Spanish public service Persons with providers attended disabilities this meeting. Non- targeted/broad community Residents of Public and Assisted Housing' Public Minorities Publicly -noticed No All Not Hearings: Non-English Public Hearing on comments comments aiplicablcomment [ 1®eean,wenormalfydoever Speaking- larch 2, 2i i6 were were p of the process In the order that it takes Islas Also, If there are multiple public hearings that are Specify other Serandpublic received at accepted, noticed separately, they should be noted ona d1f%rent roev language: hearing was the March ..m,. Spanish conducted on May 4, tad hearing Persons with 2016 which was disabilities carried over Non® to March targeted/broad 17". To be communityadded after Residents of Public the May 4th and Assisted hearing, Housing 2016-2017 Action Plan BALDWIN PARK 26 Table 5 — Citizen Participation Outreach 2016-2017 Action Plan BALDWIN PARK 27 The projects and activities included in the Consolidated Plan period and each individual Annual Action Plan are based on resources that are reasonably anticipated to be available tothe City from federal, state, local and private sources for the applicable period. This Annual Action Plan takes into account the period from July I, 2O16through June 50, 2017. The actual resources available to support activities during the implementation of the remainder of the Consolidated Plan may vary significantly due to factors outside of the City's control. For example, HUD formula grant allocations are subject to change each year based on a number of factors, such as the amount of the national appropriation, changes in ACS population data applied to the CPD grant formulas, statutory changes to the CPD grant formulas, the addition or removal of entitlements receiving a particular CPD grant and the availability of reallocated funds. Additionally, state' local and private resources will vary significantly depending on economic conditions. of CDBG funds and $222,999 of HOME funds from HUD. The City expects $20,000 in program income from the HOME Program. In addition, the City will be utilizing prior year unallocated funds for 2016-2017 CDBG activities in the amount of $155,000 and HOME activities in the Action Plan for CDBG carryover activities. These funds have been committed to prior year activities but have not been expended. Therefore, for the purpose of the Action Plan, these funds are not additional new CDBG funds. When these amounts are combined with prior year resources available for inclusion in the 2016-2017 Annual Action Plan, the City anticipates the that began on July 1, 2015 and ends June 30, 2020. 2DI6-a8i7Action Plan BALVVV0PARK 28 t tst+ tts t ,i C own � � stuff tt � tst is _ O flb � (u t 0 } ;;a � ht�tt{},t�ts�t ro U t t ttt t� t lrtts#, c > }tt{sat"tS U{�alt,'� Q! u N t�' tltr(it� h a, $ r�tiFsj!}{{ }Isrs}«t�rl 0 cu E E p sj{tj��l1f�tlt �.a3titsir�i�. t®E o i!tttjls>j; _ y ro t$�`1s§f��tss}i Ysu�ft{it'i � � a✓ � {t51 �t{sti4tt�tI (i�kt, cu 'ro O ro ca w> C `E 1at�} �,. x�v a o_ g C1 jt3ft�4il�ittjts# w w N � .w °J rU � :3 ;�t stf s37sir{{{its1%s�k'"n§iSttS�s �.� L 42 �'2iprbi�itli.`sa� Y�TskD to � m Ln T -i cn co S Lo Ln t��likijti }{u � �it i!F tr§{t j)i rt ri c s s3'1 ft{i}Ifr �'�'f Lr F� t s F tlki a a� y3t}s s r�{ .171 'cP �` # CV st sY��t} t 1�ttY Oa 4s}}n in Ln 00 Ln 0 Cbz '�} srs t{tt 31 si ®. #i tc�f is LU {l�� Y4 Yslt N 7 ��dd}�trtiir fC<£iF tilt' � Cl cn 00 0 t7i }m M ^i �� r�y s�tttNs Ys i��y qt � N jlrrt tl N 7 �ftl i�tf�l{ r int tf {lttt } (,i�trtltt {�{`{4 `•itt t} le fl 76 0 0 44s 1ti S$1 �t{lyj s{j{z Es v cu La. {tkl��tf 1S '4s °u ar C ,, O c U E E aj°> ca 3 E c E c w it (ftI .y 1r � � dQ (v Ln 'p c {}cold j trl >ts}r tt it C E. _� ? m —0 O N O � � C t ltltjt 4 1 3 t c t 7 tt�r }l '^ ,� 0 u 9 U N N °� u `� � u 3 c w t+ +.+ m O a e o w m ai co 0— w m a �i t{i7�i{�k t{il es }tT jtu t tTb t tim} {ttt�3r i# oc - C s1}fftr jtc #tt sltisi�-ils,!� � �- � LU 0 B .. r P. Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied To address housing and community development needs in Baldwin Park, the City will leverage non-federal source of leveraged funds. With the elimination of the City's Redevelopmeni its development partners will continue to seek new opportunities to leverage federal funds, such as the Low Income Tax Credit program and U.S. Department of Housing and Urban Development Section 202 and 811 for the Elderly Program. Federal Resources • Continuum of Care (CoC) Progrm • HUD Veterans Affairs supportive Housing (HOUzVASH) • Supportive Housing for the Elderly (Section 2U2) • Supportive Housing for Persons with Disabilities (Section 811) .* Housing Opportunities for Persons with AIDS (HOPVVA) • Youthbui|d m Federal Low-income Housing Tax Credit Program State Resources • State Low -Income Housing Tax Credit Program • Building Equity and Growth inNeighborhoods Program (BEG|N) •^ Co|HmmaProgrom • Multifamily Housing Program (N1HP) • Housing Related Parks Grant • Ca|MFA Single and Multi -Family Program • Mental Health Service Act (N1HSA)Funding Local Resources • Los Angeles County CoC * Housing Authority ofCounty ofLos Angeles County (HACoLA) w Southern California Home Financing Authority (SCHF4) Private Resources ^* Federal Home Loan Bank Affordable Housing Program (AHP) ° Community Reinvestment Ac Programs • United Way Funding Action Plan mxLowUNPARx 30 HOME: HUD requires HOME recipients (RYs)66match 2Gpercent oftheir HOME annual allocation. |n accordance with 24 CFR 92J22' P1's satisfying the distress criteria established by the HOME Program regulations are provided a match reduction. The match reductions are granted due to fiscal distress, severe fiscal distress, and Presidential disaster declarations. For those P1s with both fiscal distress and Presidential disaster match reductions' the P0 may take the higher match reduction for the current fiscal year. When a local jurisdiction meets one ofthe distress criteria, itis determined to be in fiscal distress and receives a 50 percent reduction of match. If a local jurisdiction satisfies both of the distress criteria, it is determined to be in severe fiscal distress and receives n 180 percent reduction of match. The City ofBaldwin Park has received a 100 percent match reduction from HUD, and therefore, no match is required for HOME Funds using non-federal funds. The City of Baldwin Park leverages HOME funds with other local and private non-federal resources even though it has received a IUU percent match reduction from ,he 25 percent matching requirement. Any funds that are used in o HOME activity in excess of the required match will be documented by the City and reported to HUD as part of the Consolidated Annual Performance and Evaluation Report ([APER)each year. PUT may be used to address the needs identified in the plan |nDecember 2011,the elimination oflocal Redevelopment Agencies bythe State mfCalifornia resulted in the loss of crucial resource for the development and preservation of affordable housing. This negatively impacted affordable housing and residential investment. While there are mechanisms whereby certain affordable housing assets tied to the former Redevelopment Agencies may be utilized today, the available resources for affordable housing are scarce. Land or property necessary to address the needs identified in the Consolidated Plan would need to be acquired using HUD grant funds or other resources. Assuming a continued reduction level of 2 percent per year of the CDBG and HOME programs, the City expects to spend approximately $5.8 million of CDBG and HOME funds on projects that enhance the availability, affordability and sustainability of affordable housing between July 2015 and June 2020. It is anticipated that approximately $1.1 million of this will be spent on affordable housing development and preservation. Based on prior project experience, we anticipate that these funds will leverage other public and Action Plan m4LoW|mnxnw sz OMB Control No: 2506-0117 (exp. 07/31/2015) MEMM • Continued funding of permanent housing projects through the McKinney program • Project -based Section 8 certificates • Low-income Housing Tax Credits • Project financing at favorable interest rates from local lenders • Private contributions to local Cs • Private market real estate investments by local CDs • Market rate housing that subsidizes affordable units on the same development site Assuming continued level funding of the CDBG program, the City expects to spend approximately $4 million of CDBG funds on community development, public facilities, infrastructure and neighborhood services activities that promote a suitable living environment between July 2015 and June 2020. 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U Ln l@ fw00�c Projects AP -35 Pr1jectr—X-.7V_1,(1) Introduction To address the high priority needs identified in the Strategic Plan to the 2015-2019 Consolidated Plan, the City of Baldwin Park will invest CDBG and HOME funds in projects to develop affordable housing, preserve affordable housing, provide fair housing services, provide neighborhood services, provide services to low- and moderate -income residents, provide services to residents with special needs, prevent homelessness, and improve community facilities and infrastructure. Together, these projects will address the housing, community and economic development needs of Baldwin Park residents -particularly those residents residing in the low- and moderate -income areas. I Projects . . ..... ..... . gp, "'g 1 Affordable Housing Development 2 Housing Preservation 3 Homeownership Opportunities 4 Fair Housing Services 5 Neighborhood Services — --------- 6 Public Services for low- and moderate -income residents, including those with special needs 7 Homelessness Prevention 8 Community Facilities and Infrastructure Improvements 9 Section 108 Loan Repayment - — ----------------------- - ----- - - 10 Program Administration Table 8 - Project Information Describe the reasons for allocation priorities and any obstacles to addressing underserved needs All of the City's CDBG and HOME funds included in the 2016-2017 Action Plan address the primary objective of benefiting low- and moderate -income persons. Public facilities and infrastructure improvement activities are limited to the CDBG low- and moderate -income areas. Public services projects and activities will primarily address the needs low- and I Action Plan BALDWIN PARK 36 OMB Control No: 2506-0117 (exp. 07(31/2015) moderate -income limited clientele. The City's housing programs will berestricted tothose with CD8Gqualifying incomes. Based on the Strategic Plan, Baldwin Park is allocating 100 percent of its CDBG funds (excluding Section 108 Loan Repayment and CnBG Program Administration) as well as 100 percent ofits non -administrative HOME funds for program year 2015-2016 projects and activities that benefit low- and moderate -income people. The primary obstacles to meeting the underserved needs of low- and moderate -income people include lack of funding from federal, state and other local sources and the high cost of housing that is not affordable to low-income people. To address these obstacles, the City is investing CD8G and HOME funds through the 20I6-2017 Action Plan in projects that provide additional affordable housing units, provide for the preservation ofexisting housing units, that provide neighborhood services to low- and moderate -income people and those with special needs, and projects that prevent homelessness. Action Plan BA0WIN PARK 37 OMB Control No: 2506-0117 (exp. 07/31/2015) AP -38 Project Summary Project Summary Information Project Name Affordable Housing Development Target Area Citywide Goals Supported Affordable Housing Development Needs Addressed Expand the supply of affordable housing Funding CHDO: $312,250 (TBD) Description In partnership with housing developers, leverage HOME and CDBG funds in support of the development of new housing units affordable to households earning less than 30, 60 or 80 percent of Area Median Income. Target Date 6/30/2017 Estimate the number and type TBD of families that will benefit from the proposed activities Location Description Citywide Planned Activities CH DO Activity TBD Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) 38 2 Project Name Housing Preservation Target Area Citywide Goals Supported Housing Preservation Needs Addressed Preserve the supply of affordable housing Funding CDBG: $85,000 HOME: $240,000 Description Preservation of the quality of existing affordable housing stock occupied by low- and moderate -income households including lead based paint abatement and program delivery. Target Date 6/30/2017 Estimate the number and type of 9 Household Housing Units families that will benefit from the proposed activities Location Description Citywide Planned Activities Home Rehabilitation Grant Program: $20,000 (2 Units) Lead Testing: $5,000 (10 units) Rehabilitation Administration: $60,000 (80 units) HOME Rehabilitation Loan Program: $220,000 (5Units) HOME Lead Abatement Grant Program: $20,000 (10 Units) Action Plan BALDWIN PARK 39 OMB Control No: 2506-0117 (exp: 07/31/2015) 3 Project Name Homebuyer Program Target Area Citywide Goals Supported Housing Preservation Needs Addressed Preserve the supply of affordable housing Funding HOME: $250,000 Description Creation of homeownership opportunities for first- time homebuyers Target bate 6/30/2017 Estimate the number and type of 4 Household Housing Units families that will benefit from the proposed activities 100 Persons Assisted Location Description Citywide Planned Activities First Time Homebuyer Program: $250,000 (4 Location Description homebuyers) A Project Name Fair Housing Services Target Area Citywide Goals Supported Fair Housing Services Needs Addressed Ensure equal access to housing opportunities Funding CDBG: $2,500 Description Affirmatively further fair housing choice through the provision of fair housing education, counseling, anti- discrimination and landlord -tenant mediation services. Target Date 6/30/2017 Estimate the number and type of 100 Persons Assisted families that will benefit from the proposed activities Location Description Citywide Planned Activities Housing Rights Center— Fair Housing Services: $2,000 (100 People) Action Plan BALDWIN PARK 40 OMB Control No: 2506-0117 (exp: 07/31/2015) 5 Project Name Neighborhood Services Target Area Low- and Moderate -Income Areas Goals Supported Neighborhood Services Community Facilities and Infrastructure Improvements Needs Addressed Neighborhood services, community facilities Funding CDBG: $149,700 Description Preserve and enhance neighborhood aesthetics and public safety through activities such as graffiti removal and code enforcement as well as improvement of building quality and safety through code compliance to benefit low- and moderate -income neighborhoods. Target Date 6/30/2017 Estimate the number and Graffiti Removal = 5,000 Persons type of families that will Code Enforcement = 200 Household Housing Units benefit from the proposed activities Location Description Low- and Moderate -Income Areas Planned Activities Graffiti Removal: $29,700 (5,000 persons) Code Enforcement: $120,000 (2,000 Housing units) Action Plan BALDWIN PARK OMB control No: 2505-0117 (exp: 07/31/2015) 41 6 Project Name Public Services for low- and moderate-income residents including those with special needs Target Area Citywide Goals Supported Public Services for low- and moderate-income res. Needs Addressed ... . ...... . Provide public services for low-income residents Funding CDBG: $101,883 (82,260 plus $19,623 for those with special needs.) Description Provide public services that support the emotional and developmental well-being of low- and moderate- income families. Target Date 6/30/2017 Estimate the number and type of 3,370 Persons Assisted ( 450 persons with special families that will benefit from the needs.) proposed activities Location Description Citywide Planned Activities Church of the Redeemer Food Bank: (2,200 People) $9,000 Family Service Center: (500 People) $24,800 BPPD: Pride Platoon: (80 People) $18,720 Recreation/Sports Scholarship Program: (120 People) $8,900 St. John's Church Social Services: (10 People) $5,000 Youth Employment: (10 People) $15,840 Special Needs: Domestic Violence Advocate: (250 People) $15,123 Santa Anita Family Services: (200 People) $4,500 Action Plan BALDWIN PARK 42 OMB Control No: 2506-0117 (exp. 07/31/2015) 7 Project Name Homelessness Prevention — ---------- Target Area Citywide Goals Supported Homelessness Prevention Needs Addressed Prevent and eliminate homelessness Funding CDBG: $10,000 - - - — -------- Description Support a continuum of services in Los Angeles County to prevent and eliminate homelessness including, but not limited to, homelessness prevention programs, emergency shelter programs and transitional housing. Target Date 6/30/2017 Estimate the number and type 200 Persons Assisted of families that will benefit from the proposed activities Location Description Citywide Planned Activities — - East San Gabriel Valley Coalition for the Homeless: 200 People --- - ------------- - - - Action Plan BALDWIN PARK 43 OMB Control No: 2506-0117 (exp. 07/31/2015) Project Name u Community Facilities and Infrastructure Improvements Target Area Low- and Moderate-income Areas Goals Supported Community Facilities and Infrastructure Improvements Needs Addressed Provide neighborhood services, community facilities. Funding CDBG: $175,000 ($19,528 in PY 2106-17 funds; $155,472 in prior year funds) Description Improve City of Baldwin Park public facilities and infrastructure to benefit low- and moderate-income residents or those presumed under HUD regulations to be low- and moderate- income such as the elderly and disabled adults. Target Date 6/30/2017 Estimate the number and Walnut Creek Park: 15,560 persons type of families that will benefit from the proposed activities Location Description Low- and Moderate-Income Area: Walnut Creek Park: (CT 4047.01/4047.02/4047.03: 67%LMI) Planned Activities Walnut Creek Park Improvements $175,000 ($19,528 in PY 2106-17 funds; $155,472 in prior year funds) Action Plan BALDWIN PARK 44 OMB Control Na 2506-0117 (exp. 07/31/2015) 8760001 9 Project Name Section 108 Loan Repayment Target Area Citywide Goals Supported Community Facilities and Infrastructure Improvements . ..... — — -------- Needs Addressed Neighborhood services, community facilities Funding CDBG: $389,000 Description Section 108 Loan Repayment --- - — ------ Target Date 6/30/17 Estimate the number and Not Applicable type of families that will benefit from the proposed activities Location Description Not Applicable Planned Activities Section 108 Loan Repayment: $389,000 10 Project Name Program Administration Target Area Citywide Goals Supported All Needs Addressed — -------- --------- All Funding CDBG: $186,278 HOME: $22,300 Description Administration services of the CDBG and HOME Programs. Target Date 6/30/2017 Estimate the number and Not Applicable type of families that will benefit from the proposed activities Location Description Not Applicable Planned Activities Administration services of the CDBG and HOME Programs Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) 45 AP -50 Geographic Distribution Description of the geographic areas of the entitlement (including areas of low-income an minority concentration) where assistance will be directed For projects that address Neighborhood Services and Community Facilities and Infrastructu - goals, assistance will be primarily directed to the low- and moderate -income areas of the Cii ?;-4. m,#4er?te-iAc*2A will We useI ky t�e City w�.eA m,?.Hxg fux4ilmA, determinations using CDBG and HOME funds in order to address the areas with the high priority needs. Additionally, as discussed in section SP -10 of the Consolidated Plan ' t wwoblishm within the Consolidated Plan and efforts for allocation priorities in this area will be made address this need. it should be noted that the City, as a whole, is mostly low and modera a income. Geographic Distribution Low- and Moderate -Income Areas N/A Table 9 - Geographic Distribution I For the 2016-2017 program year, the City will invest $1,750,361 of CDBG funds and $824,550 of HOME funds, including prior years unallocated or i.` le funds, for a total of $2,574,911 that will benefit low- and moderate -income people throughout the City. Of this amount, $826,000 or 32 percent of all resources will be invested in infrastructure projects that benefit low- and moderate -income areas. Due to the nature of the projects and activities to be undertaken, investments in projects and activities such as Neighborhood Services and Community Facilities and infrastructure are limited to these areas while other projects and activities benefit low- and moderate -income limited clientele and are available citywide. Section 108 Loan Repayment and CDBG Program Administration) as well as 100 percent of its low- and moderate -income people. mlnzzzl. i -=Z! . . 0 Action Plan BALDWIN PARK 46 OMB Control No• 2506-0117 (exp, 07/31/2015) Twohighpriority affordable housing needsidentified In the 2015-2019 Consolidated Plan and two Strategic Plan goals are established to provide the framework necessary to invest CDBG and HOME funds to address the affordable housing needs of the City. Based onevaluationof 200ACS and CHAS data, 'i or • housingaffordable for households earning less than 80 percent of AMI. Of the 11,105 households earning 0-80 percent of AMI in the City, 7,418 are cost burdened households— meaning households paying more than 30 percent of their income for housing. Additionally, 4,300 of the cost burdened households are considered severely cost burdened households—meaning that they pay more than 50 percent of their income for housing. Of the 4,300 severely cost burdened households, 1,895 are renters. Of those severely cost burdened renter households, 1895 households earn less than 50 percent of AMI and are considered the most at risk of becoming homeless. The development of additional housing units affordable for low- and moderate -income households is rated as the highest priority need due to the number of severely cost burdened households in Baldwin Park. Additionally, responses to the 2015-2019 Consolidated Plan Needs Assessment Survey support the development of additional affordable • Preserve the Supply of Affordable Housing i allow them to remain safe and habitable. The situationof • for i is moderate -income i owners who are generally not in a financialposition i properly homes.maintain their The age and condition of Baldwin Park's housing stock is an important indicator of potential rehabilitation needs. Commonly, housing over 30 years of age needs some form of major rehabilitation, such as roof replacement, foundation work and plumbing systems. Housing over 15 years of age will generally exhibit deficiencies in terms of paint, weatherization, heating / air-conditioning systems, hot water heaters and finish plumbing fixtures. Action Placa BALDWIN PARK 47 OMB control No. 2505-0117 (exp. 07/31/2015) According toCHAS data showing the year that housing units were built categorized 6yowner and renter tenure: ° 7,867 or 73 percent of the 10,85Iowneroccupied housing units in Baldwin Park were built 35ormore years ago (built prior to198O) 0 3,428 or 22 percent ofthe 10'851 owner -occupied housing units in Baldwin Park were built between 17and ]6years ago (built between 1gxOand 1g99) 0 3^896 or 60 percent of the 6,523 renter -occupied housing units in Baldwin Park were built 36ormore years ago (built prior to198O) 0 2,I65 or 39 percent of the 6'523 renter -occupied housing units in Baldwin Park were built between I7and 36years ago (built between I9@Oand I999) The development of additional housing units affordable for |o*- and moderate -income households is rated as the highest priority need due tothe number ofseverely cost burdened households in Baldwin Park. Additionally, responses to the 2015-2019 Consolidated Plan Needs Assessment Survey support the development of additional affordable housing units in Baldwin Homeless 200 Non -Homeless 2920 Special -Needs 450 Total 3750 Table 10 — One -Year Goals for Affordable Housing by Support Requirement Rental Assistance 0 The Production of New Units 0 Rehab of Existing Units 9 Acquisition of Existing Units 4 Total 13 Table 11 — One -Year Goals for Affordable Housing by Support Type Discussion a high priority need to preserve the supply of affordable housing. During the 2016-20 the Cit�, of Baldwin Park is completing the exoansion of its suW-Lx of affordable housing through the RCEM affordable housing development activity and providi homeownership opportunities for low -and moderate -income first-time homebuyei Action Plan oALnW|NPARK 48 OMB Control No: 2506-01o[exp. 07/31/2015) Additionally, the City will invest CIDBG and HOME funds in the preservation of affordable housing units through the City of Baldwin Park Housing Rehabilitation Program. Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp, 07/31/2015) 49 TITITMITUM The Baldwin Park Housing Authority (8PHA) was created and authorized under State of California Housing Authority Law tn develop and operate housing and housing programs for low-income families. The 8PHAreceives its funding from the Department ufHoudngandurban Development (HUD) for the administration of the Section 8 tenant -based Housing Choice Voucher (HCV) assistance program for the jurisdiction of the cities of Baldwin Park, West Covina, El Monte, South El Monte, and Monrovia in the County of Los Angeles. Actions planned during the next year uoaddress the needs to public housing BPH&wiU continue to serve the needs of residents through public housing and Section vouchers. Maintain a leasing rate uf9Dtu 100 percent Continue to maximize the budget's authority to provide as many households as possible with improved living conditions and ease cost burdens associated with housing. Create more flexible and portable housing opportunities by converting the Baldwin Park Housing Authority's public housing units to tenant -based voucher assistance. Continue to provide forms and documents via its web portal to owners and tenants to increase the accessibility ofinformation and streamline procedures with the goal nf helping tenants and owners to comply with Section 8 rules and increase the availability of housing units. Actions to encourage public housing residents to become more involved in management and participate |nhomeownership BPHA actively encourages residents to be involved in the organization through resident councils and active participation in housing authority decisions vie surveys and other forms of engagements. 8PHA implemented the use of social media to improve and maximize the outreach to owners and tenants and increase the accessibility ofinformation. Residents also ' maintain a resident advisory board. BPHA encourages residents to explore homeownership opportunities� The City of Baldwin Parks offers a Housing Assistance program to low- and moderate -income first-time homebuyers, known as the Silent Second Program. It provides a loan that funds the difference between the purchase price of the home and the first mortgage. The homebuyer is required to put a 1.5 percent down payment. The Silent Second Program or "gap financing" program assists homebuyers in purchasing their home by filling in the affordability gap. The gap is defined as a difference between the purchase price of the home and the first mortgage plus a 1.5 percent down payment. The Silent Second Program is funded through the HOME Investment Partnership Program A *Prreit) Set-&O.�e funds. Althoueh the set-aside funds are no longer Action Plan BAmW|mPARK 50 OMB Control No: 25own11r(exp.nns1/2015) available from the State, the City is expecting to receive proceeds from the sale of RDA - acquired property, which they will use for another housing activity. ,vrovidlecl or other assistance BPHA and HACol-A are designated as a High Performing Public Housing Agency. units in the City of Baldwin Park and throughout Los Angeles County through its partnerships of Baldwin Park and other housing partners. 8 hprr wprp hPId by aldwin H Action Plan BALDWIN PARK 51 OMB Control No: 2506-0117 (exp. 07/31/2015) Preventing •' ending homelessness is a HUD •:i..i addressed nationally through coordination of • strategies carried out • by government agencies and a wide variety of community based organizations and faith -based groups. Consistent with this au m9c'i, Vie Citv of B.-.44 CDBG funds to 1•i local service providers as well as City run programs to prevent homelessness and to expand the supply of affordable housing in Baldwin Park for • and moderate -income residents. The City will invest CDBG funds during the 2015-2016 program year to address high priority needs identified in the 2015-2019 Consolidated Plan including preventing homelessness and providing public services to special needs populations. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs According to the Ten -Year Plan to End • the COC is implementing several regional strategies that will enhance local coordination to more effectively assist people in need. To more rapidly identify and assess people experiencing homelessness, the CoC is creating regional homeless access centers that offer fully coordinated systems of outreach and will facilitate universal assessment, intake, referral and transportation to resources. The CoC also has resources of information (such as 2-1-1) to better serve individuals who are homeless or at risk •. becoming • In addition, the CoC implements a database using real time information from intake and assessment that is housed in the Homeless Management' Information System (HIMS). Collectively these strategies help minimize duplication of effort and better connect the most vulnerable individuals and families, chronically homeless, and people at risk of becoming homeless to appropriate resources. To reach out to `• homeless persons and assess their individual needs for the purpose of connecting them with available emergency shelter and transitional housing resources, the City of Baldwin Park will provide information and referrals — primarily to 2-1-1 Los Angeles County. Additionally, to reduce and end homelessness, the City of Baldwin Park will provide CDBG public service funds to the following activities: Action Plan BALDWIN PARK 52 OMB Control No: 2506-0117 (exp, 07/31/2015) • East San Gabriel Valley Coalition for the Homeless (200 people) • Domestic Violence Advocate (Z5Opeople) ~ Santa Anita Family Services (2UOpeople) The City supports local nonprofit agencies that provide emergency rental assistance and transitional housing needs for homeless or those at risk of becoming homeless. To address the emergency shelter and transitional housing needs of homeless persons, the City supports the East San Gabriel Valley Coalition for the Homeless that provides transitional housing, emergency assistance and winter shelter assistance to homeless families or families at risk of homelessness. Each year, the East San Gabriel Valley Coalition for the Homeless serves approximately 200 unduplicated people. Additionally, the City supports Domestic Violence Advocate and Santa Anita Family Services, organizations that provide emergency shelter and support services to victims of domestic v&W"6�p- These grog -rams orovide a number of services to include but not limited to suiln-ortive services for survivors and perpetrators of domestic violence, batterer's program, and anger management, and assistance in guiding victims through the criminal justice system. Lastly, the City of Baldwin Park also supports the efforts of the Los Angeles County Continuum of Care (CoC) and its member organizations that address homelessness. Helping homeless persons (especially chronically homeless individuals and families, families permanent housing and independent living, including shortening the period of time that �-fe access for �,omeless individuals Uri recently homeless from becoming homeless again To address the needs of homeless families, families with children, veterans and their families, the City supports the East San Gabriel Valley Coalition for the Homeless, which provides transitional housing, counseling and case management to families at risk of homelessness. Each year, the East San Gabriel Valley Coalition for the Homeless serves approximately I00 unduplicated people through its transitional housing program. When paired with financial counseling, career coaching and other available case management services, the agency makes certain that families are ready to succeed in their transition to permanent housing. . Action Plan aALovvmPxnx 53 , OMB Control No: zms-0``r(e,porauz01s low-income individuals and families and those who are: being discharged from publicly "�eg Lx�lqk4��f assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs �111'11weq T— private institutions of care into homelessness that will help decrease the number of persons being discharged into homelessness ■ at least 10 percent annually. The CoC is seeking agencies in the County of Los Angeles in order to decrease the number of persons beinv discharged into homelessness annually. UT41= With limited CDBG and HOME resources available, the City is investing CDBG public service funds in public service activities such as the East San Gabriel Valley Coalition for the Homeless to prevent homelessness in Baldwin Park. Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) 54 A barrier to affordable housing is a public policy or nongovernmental condition that constrains the development or rehabilitation of affordable housing. Barriers can include land use controls, property taxes, state prevailing wage requirements, environmental protection, cost of land and availability of monetary resources. Barriers to affordable housing are distinguished from iTf1Xdi4TTerrMT0RPbt-fnms*rg housing choice are usually unlawful. Based on information gathered during community meetings, the Consolidated Plan Needs Assessment Survey, the 2013-2021 Housing Element and market analysis, the primary barriers to affordable housing in Baldwin Park are housing affordability and the lack of monetary resources necessary to develop and sustain affordable housing. The two barriers are related in tv�YG available to increase the supply of affordable housing to meet demand. •oil N-11111111kKOR rMilT3rVj—_-F14=- ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment in the development of the 2013-2021 Housing Element, the City evaluated significant pub! policies affecting affordable housing development such as land use controls, tax policii affecting land, zoning ordinances, building codes, fees and charges and growth limitation. steps to ameliorate the negative effects of public policies that may have been a barrier process runs smoothly from inception to completion. ro address housing affordability and the lack of monetary resources for affordable housing, the Strategic Plan calls for the investment of a significant portion of CDBG and HOME funds for the development of 73 new affordable rental housing units during the five-year period of the Consolidated Plan and the rehabilitation and preservation of 25 existing affordable housing units over the five-year period covered by the Consolidated Plan. Although the City no longer has access to Redevelopment Housing Set -Aside funds, the City will continue to leverage its CDBG and HOME funds to attract private and other available public resources, including land Action Plan BALDWIN PARK 55 OMB Control No: 2506-0117 (exp, 07/31/2015) conveyed to the City for the purpose of affordable housing, to facilitate affordable • development, This strategy will increase the supply • affordable • and • existing affordable • in the City. Action Plan BALDWIN PARK 56 OMB Control No: 2506-0117 (exp. 07/31/2015) 7M Introduction: in the implementation of the 2016-2017 Annual Action Plan, the City will invest CDBG and HOME resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty -level families, develop institutional structure and enhance coordination between public and private housing and • service agencies. include lack of funding from federal, state and other local sources, and the high cost of housing ddress these obstacles the CiL the development of 70 new affordable rental housing units, provide loans to approximately 109 low- and moderate -income homeowners for home improvements, assist 4 first-time hfvrrrefmyei-5, p-o*f,e presumed under HUD regulations to be low- and moderate -income people and those with special needs, and projects that prevent homelessness. To address underserved needs, the City is allocating approximately 100 percent of its non -administrative CDBG and HOME investments and moderate -income people or people presumed under HUD regulations to be low- and mode rate -i nco me. F_1111�=Ti IFIFITIFTI! in the implementation of the 2016-2017 Annual Action Plan, the City will invest HOME funds • maintain existing affordable housing through the City of Baldwin Park Resident Rehabilitation Program that anticipates providing up to 9 grants and deferred loans totali ►ii to • and moderate -income owners • single-family dwellings. The Residential Lead Based taint Mazard Aecluct I e ��F rMS-1-2 • •hi•r lead poisoning through housing -based approaches. To reduce lead-based pai hazards, the City of Baldwin Park's Residential Rehabilitation Program will conduct lead -bas & ; v assisted t�at ur�s__bijilt orior to Januarvi 1978 and will incorporate sate worK practices or a6atement MT Trie sco•' • i FA to reduce lead-based paint hazards in accordance with 24 CIFIR Part 35. Action Plan BALDWIN PARK 57 OMB Control No: 2506-0117 (exp, 07/31/2015) Actions planned tmreduce the number of families The implementation of CD8G and HOME activities meeting the goals established in the 2015- 2019 Consolidated Plan Strategic Man and this Annual Action Plan will help to reduce the number of poverty -level families by: w Supporting activities that expand the supply of housing that baffordable to low- and modenteincomehouseho|do *" Supporting activities that preserve the supply ofdecent housing that is affordable to low- and moderate -income households; w Supporting a continuum of housing and public service programs to prevent and eliminate homelessness; • Supporting housing preservation programs that assure low income households have a safe, decent and appropriate place tolive; °" Supporting pub|icsemiceshzr|ow-and moderate -income residents including those with special needs and those at -risk of homelessness offered by nonprofit organizations receiving CDBG funds; and • Promoting economic opportunity for low- and moderate -income residents who own micruenterprise businesses (five or fewer employees) or who are starting a new microenterprise business. in addition to these local efforts, mainstream state and federal resources also contribute to reducing the number of individuals and families in poverty. Federal programs such as the Earned Income Tax Credit and Head Start provide pathways out of poverty for families who are ready to pursue employment and educational opportunities. Additionally in California, the primary programs that assist families in poverty are CaIWORKs, CalFresh (formerly food stamps) and Medi -Cal. Together, these programs provide individuals and families with employment assistance, subsidy for food, medical care, childcare and cash payments to meet basic needs such as housing, nutrition and transportation. Other services are available to assist persons suffering from substance abuse, domestic violence and mental illness. I Actions planned modevelop institutional structure � The institutional delivery system in Baldwin Park is high -functioning and collaborative -= particularly the relationship between local government and the nonprofit sector comprised of a network ofcapable community-based organizations that are delivering afuU range of services toresidents. Affordable housing development and preservation activities will becarried out by the Mousing Division of the Community Development Department in partnership with housing developers and contractors. Public service activities will be carried out by nonprofit Action Plan oaLovvmpAxx 58 � organizations and City Departments to achieve the Strategic Plan goals. The Housing Division and the Public VVpdo Department will work together with contractors to implement public facility improvement projects. One of the key ways the City is developing and expanding institutional structure to meet underserved needs is by funding a wide variety of services targeted to youth, seniors, special needs populations and individuals or families at risk of homelessness with CDBG public service gents. Actions planned to enhance coordination between public and private housing and social service agencies To enhance coordination between public and private housing and social service agencies, the City will continue consulting with and inviting the participation of a wide variety of agencies and organizations involved |nthe delivery ofhousing and supportive services to low- and moderate - income residents inBaldwin Park. 117m;M�� in the implementation of the 2016-2017 Annual Action Plan, the City will invest CDBG an HOME resources to address obstacles to meeting underserved needs, foster and maintain affordable housing, reduce lead-based paint hazards, reduce the number of poverty -level families, develop institutional structure and enhance coordination between public and privatt housing and social service agencies. Action Plan BALDWImPARK OMB Control No: z50a-011r(e,p.w$1/x01s 59 Program Specific Requirements AP -90 Program Specific Requirements — 91.220 (1) (1, 2, 4) Introduction: In the implementation of programs and activities under the 2016-2017 Annual Action Plan, the City of Baldwin Park will follow all HUD regulations concerning the use of program income, forms of investment, overall low- and moderate -income benefit for the CDBG program and recapture requirements for the HOME program. Eligible applicants for [D0G and ESG assistance include subrecipients who may carry out programs to benefit program beneficiaries on behalf ofthe City. Applications from interested subrecipients may be solicited by the City directly orvia published Notices of Funds Availability at the discretion of the City. Eligible beneficiaries for CDBG or HOME funded housing rehabilitation or first-time homebuyer programs include households earning less than 80 percent of AMI, Developers for HOME -assisted rental housing development projects shall be _ selected via an application and underwriting process determined by the City based on the regulatory requirements applicable to the prospective project based on the nature and scope of the proposed development. Opportunities for leveraging and matching funds shall be emphasized in the selection of affordable housing Developers. Selection of affordable rental housing development projects shall be based on project feasibility, funding availability and City needs esdetermined bystaff and the City Council. Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220{8(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included inprojects tobecarried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed n z.The amount ofproceeds from section zo8loan guarantees that will beused during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. o a.The amount ofsurplus funds from urban renewal settlements U 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included inaprior statement orplan O s.The amount ofincome from float -funded activities o Action Plan BALDwNPARK GQ OMB Control No: 2506-0117(e=07/31/2015) Total Program Income: 0 1. The amount of urgent need activities 0 2. The estimated percentage of CDBG funds that will be used for activitiesthat benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00% HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(|)(2) 1. 4desur|ptimn ofother forms of investment being used beyond those identified in Section 9I.2O5isasfollows: The City will not use any other forms of investment beyond those identified in Section 92.205. The Residential Rehabilitation Program offers zero percent interest forgivable loans orgrants for the rehabilitation ofownepozupied single-family and manufactured housing units. Z. A description of the guidelines that will be used for resale orrecapture of HOME funds when used for homebuyer activities asrequired in92.254`isosfollows: During the J016-ZO17 program year, the City of Baldwin Park will be undertaking HOME - assisted homebuyer activities. The City uses the recapture provision ofHOME funds. After 15 years, the loan is due and payable, subject tu a requalification clause that would permit the loan tobeextended infive-year increments. The homebuyer program is limited to new homebuyers who have not owned a house in the past three years. Homebuyers that meet the eligibility requirements will beserved ona first-come, first-served basis. 3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24CFR 92J54(a)(4)are asfollows: They include anaffordability clause inthe guidelines. 4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines Action Plan BALDVVNPARK 61 required that will be used under 24 CFIR 92.206(b), are as follows: The City does not intend to use HOME funds under the 2016-2017 Annual Action Plan ti refinance existing debt secured by multifamily housing that is rehabilitated with HOME fun& re—a f foTe [I City of Baldwin Park will follow all HUD regulations concerning the use of program income, r. Action Plan BALDWIN PARK 62 OMB Control No: 2506-0127 (exp. 07/31/2015) 2016-2017 ANNUAL ACTION PLAN JULY 1, 2016 THROUGH JUNE 30, 201 APPENDIX A Citizen Participation and Consultation Action Plan BALDWIN PARK OMB Control No: 2506-0117 (exp. 07/31/2015) 63 Agencies Consulted Los Angeles County Department Child Protective Services Services -Children Los Angeles Coypy Health Department w Services -Health City of West Covina Adjoining City Los Angeles County Sheriff's Department Services Safety Los Angeles County Fire Department Services -Safety City of Baldwin Park Department of Public Works Local Government City of Baldwin Park Department of Recreation Local Government Housing, Authority of the County of Los Angeles (HACoLA) Public Housing Housing Authority of the City of Baldwin Park Public Housing Southern CA Council of Governments (SCAG) Regional Government Baldwin Park Divas Services -Recreation Baldwin Park Eastside Little League Services -Recreation Baldwin Park American Little League my .� .� Services -Recreation Lucky Baldwin Pony League Services -Recreation Bassett Little League Services Recreation Baldwin Park National Little League Services -Recreation ...Baldwin Park Soccer Little League Services -Recreation Baldwin Park Pride Platoon Services -Recreation Youth Athletic Association (Roadrunners) Services -Recreation Housing Rights Center Fair Housing Santa Anita Family Service Center Services -Families ESGV Coalition for the Homeless _. Services -Homeless LosA�m..m Angeles Homeless Services Authority (LAHSA) _ >...., Services -Homeless T_ .... Cory's Kitchen Services -Food bank Project Sister Services -Domestic Violence Domestic Violence Advocate Services -Domestic Violence California Dept. of Housing and Community Development Government _ Baldwin Park Chamber of Commerce Business Community - .,.. _.� . Baldwin Park Community Center Services -Recreation Church of the Redeemer Food Bank Services -Food bank St. John Social Servicesces-Families Family Service Center, Recreation Scholarship & Youth Services -Children and Economic .ent .. ........ . Development __ -_1 -- ROEM Development Corporation Affordable Housing CHDO - Immanuel Housing LLC. Affordable Housing City of Baldwin Park Department of Recreation Services -Recreation City of Baldwin Park Code Enforcement Local Government City of Baldwin Park Domestic Violence Advocate Services -Domestic Violence Rio Hondo Community Development Corporation Economic Development City of El Monte Adjoining City_ City of La Puente Adjoining City Action Plan BALDWIN PARK 64 OMB Control No: 2506-0117 (exp. 07/31/2015) 2016-2017 JULY 1, 2016 THROUGH1 APPENDIX B Action Plan BALDWIN PARK OMB control No: 256&-0117(exp.07/31/2015) 65 lqw r.qfty of Baldm(in Park F. 61NID MODERATE INCOME AREA MAP 2010 CENSUS kkii (As of Juiy 1, 2014) LEGEND: CITY BOUNDARY LOW AND MODERATE INCOME BLOCK GROUPS CENSUS TRACK BLOCK GROUP Action Plan BALDWIN PARK 66 OMB Control No: 2506-0117 (exp. 07/31/2015) w 2016-2017 ANNUAL ACTION PLAN JULY 1, 2016 THROUGH JUNE 30, 201 APPENDIX C I Standard Form 424 CDBG, HOME and ESG Certifications W-nuornm regulations, the jurisdiction certifies that: Anti -displacement and Relocation Plan -- it will comply with the acquisition and relocation 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential anti -displacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LILL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. I HOPWA funds are consistent with the strategic plan. - .. . A 1IRWrivIrM mt� and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date C�.taral r Title I that satisfies the requirements of 24 CFR 91.105. wj-90rrYrW*kY4;1V-3bpment plan identifies community development and housing needs and specifies both short-term and long- term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CIFIR 24 570.2 and CFR 24 part 570) Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted With CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate -income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2� Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year 2016 (a period specified by the grantee consisting of one specific consecutive program year), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 34 Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that financed from other revenue sources, an assessment or charge may be made agains CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate -income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- it has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance with Anti -Discrimination Laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead -Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, subparts A, B, J, K and R; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date. Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- if the participating jurisdiction intends to provide tenant based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and • -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Sighature/Authorized Official Date fit r tMa n age r Title F-11:1:14 i , I Ii INSTRUCTIONS LOBBYING: A. Lobbying Certification This certification is a material representationof fact uponplaced MIMMMEEMERM 3883 Baldwin Park Blvd. Baldwin Park, CA 91706 (626) 337-4223 absocialservites gni� ILVA M-FIVAKIII-11 Ms. Suzie Ruelas City of Baldwin Park Housing Department 14403 Pacific Avenue Baldwin Park, CA 91706 FINVYWOUMM—MI At the current time, I would like to respectfully decline the a itiona un•ing or t e parent ng an violence prevention class. This is mainly due to the time availability limitations of the prime instructor. Due to family needs, her time permits two tranches of classes and going beyond that would be a significant issue for her and her family. E�= � Sincerely, I Michael Ward Director St. John the Baptist Social Services ITEM NO. Jo TO: Honorable Mayor and City Councilinembers FROM: Daniel Wall, P.E., Director of Public Works / City tuginep 4 DATE: May 4,2016 SUBJECT- INTRODUCTION OF ORDINANCE NO. 1387 66AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 73 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON CERTAIN STREETS" SUMMARY The purpose of this report is to request that the City Council consider an ordinance which would adopt speed limits on city streets that are recommended in the 2015 Engineering and Speed Survey Study by amending Chapter 73 of the Baldwin Park Municipal Code. FISCALTr There is no fiscal impact with the adoption of the Resolution RECOMMENDATION Staff recommends that City Council hold a public hearing and thereafter waive further reading, read by title only, and introduce for first reading, Ordinance No. 1387 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 73 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON CERTAIN STREETS". BACKGROUND Posted speed limits on city streets are regulated by the California Vehicle Code and other State requirements. California Vehicle Code Sections 223 57 and 223 5 8 provide that local entities may declare prima facie speed limits of more than 25 miles per hour on City streets. In order to be responsive and have speed limits that are appropriate and legally defensible, the State requires a study, also referred to as a 'speed survey,' to be conducted every five years consistent with Vehicle Code Section 627. The prior study was completed and adopted in 2009 and therefore a new study must now be considered. In July 2015, a Citywide Engineering and Traffic Survey was completed in-house by Staff, which included collection of data and analysis of 54 roadway segments. This latest study was initiated in anticipation of the expiration of the previous study. The new study's results are herein summarized. The latest study considers actual vehicle counts and speeds, along with changes to street geometry and to land use, and recommends changes to speed limits. If the study is approved, we may post and enforce the speed limits. DISCUSSION The study's data collection, analysis, and recommendations are based on standardized traffic engineering practice and must follow the guidelines set by Manual of Uniform Traffic Control Devices (MUTC D). In general, the speed survey measures and documents the traffic speed at each segment, A speed limit change is considered if the 85th percentile of the measured speeds is different from the, posted or prior approved speed limit. Minor differences may be explained and disregarded, but usually a difference of 5 miles per hour or greater is carefully evaluated against historical limits at that location, and against current land use, adjacent segment speed limits, street geometry, and accident history. Considerations to establish speed limits include: 0 Continuity of street segments 0 Schools safety 0 Land use considerations 0 Pedestrian Crossing 0 Street Geometry 0 Street Classification Also considered was our traffic safety master plan staff which helped identify changes in our roadway characteristics and surrounding land uses. If an unsafe condition was identified, changes in traffic controls k-vould be considered. Emm The speed survey recommendations are summarized on Exhibit "A", and essentially validate the changes for the increase or decrease of posted speed limits citywide. The speed survey revealed that 51 locations have adequate speed limits, therefore, no changes in speed limit were recommended. However, the following three (3) locations were recommended for speed limit modifications: LOCATION RivergrAde Road !aine Avenue J Los Angeles Street to Ramona Boulevard Decrease 50 to 40 Increase 25 to 35 The adoption of the study's recommendations would allow for proper police enforcement activities to be upheld in court. Without a current speed survey speeding tickets could be overturned in court. Most changes in traffic controls are done after holding a public hearing. This is done to satis eg requirements and to reduce or eliminate potential liability. The other reason is in an effort to have an ii- i for residents to comment. Staff welcomes the required public hearing for the ordinance's introducti n• receive public input. In addition, upon the adoption of the ordinance, staff is prepared to install hi I reflective speed limit signs at the stated locations to allow for the enforcement of posted speed limits. LEGAL REVIEW Alternative The City Council could choose not to adopt this ordinance which would result in speed limits not being chang to reflect the recommendations of the Engineering and Traffic Survey and Study. Not changing the speed limi I to reflect the recommendations of the Engineering and Traffic Survey and Study, would preclude the use radar by Police in enforcing those speed limits. I ATTACHMENTS 1. Notice of Public Hearing 2. Ordinance No. 1387 3. Summary of Traffic Engineering Studies 10 L01 I Laq;KO-1 2:01:114 Lem NOTICE IS HEREBY GIVEN, that pursuant to the authority and criteria contained in Sections 8300 thru 8336 of the California Streets and Highways Code, the Baldwin Park City Council will conduct a Public Hearing on Wednesday, May 4, 2016 at 7:00 p.m., at the ounc am er, 44 E. Pacific Avenue, Baldwin Park. Said Public Hearing will be for the purpose of considering an Ordinance of the City Council of the City of Baldwin Park, California, declaring its intention to implement recommendations from a traffic engineering study for posted speeds. 00 If, in the future, you wish to challenge this matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice or in written correspondence delivered to the City Council at, • prior to, the public hearings. I Kristie Russel, Deputy City Clerk OTIG7k B;v_ A AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 73 OF THE BALDWIN PARK MUNICIPAL CODE RELATING TO SPEED LIMITS ON CERTAIN STREETS WHEREAS, the City Council of the City of Baldwin Park desires to maintain the highest level of traffic safety on city streets; and WHEREAS, California Vehicle Code Sections 22357 and 22358 provide local entities of prima facie speed limits of more than 25 miles per hour on city streets on a basis of an engineering and traffic survey; and WHEREAS, the City Council has previously authorized the establishment of Chapter 73 of the Baldwin Park Municipal Code to establish and therefore enable the legal enforcement of speed limits on city streets; and WHEREAS, the City Council, from time to time as set forth by the rules and regulations of the State, re-establishes or revises the speed limits as may be necessary for the safe movement of vehicles and pedestrians based on engineering and traffic surveys. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The City Council of the City Baldwin Park finds and declares that an Engineering and Traffic Survey and Study has been completed in full compliance with the requirements of the California Vehicle Code. SECTION 2. The Baldwin Park Municipal Codej Chapter 73� is hereby amended by replacing Schedule 11 — Speed Limits — in its entirety, with the Schedule shown in Exhibit "A" attached hereto, based upon the findings and recommendations of the Engineering and Traffic Survey conducted by the City. SECTION 3. The City Clerk shall certify to the passage of this Ordinance and shall have it published in accordance with the provisions of state law. SECTION 4. This Ordinance shall take effective and be in full force thirty (30) days from and after its final adoption. PASSED, APPROVED AND ADOPTED this da of 2016 — y MANUELLOZANO MAYOR ALEJANDRA AVILA CITY CLERK I Ordinance No. 1387 Page 2 STATE OF CALIFOWMA COUNTY OF LOS ANGELES S& CITY OF BAD LWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin ii hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on May 4, 2016. Thereafter, said Ordinance No. 1387 was duly approved and adopted at a regular meeting of the City Council on 2016 by the following vote: 1 0. '1 We*11A 0 LIN I 1-31F.1,1110• ALEJANDRA AVILA CITY CLERK CH�IP jtb LIMIT Exhibit "A" SCHEDULE II Limits No. Speed From TO Bcillo St. I Ramona Blvd. East City Limit 40 - .. . ....... Baldwin Park 40 Blvd. 2 Live Oak Olive St. 3 Olive St. Los Angeles St. 40 4 Los Angeles St. Ramona Blvd. 40 5 Ramona Blv. Merced Ave. 40 Merced Ave. Francisquito Ave. 40 —6 7 Francisquito Ave. 1-10 40 8 1-10 South City Limit 40 Bess 9--l-10 Baldwin Park Blvd. 30 10 Syracuse Ave Frazier St. 25 Big Dalton 11 Pacific Ave. 1-10 30 Center St. 12 Olive St. Los Angeles St. 30 13 Los Angeles St. Ramona Pkwy 30 . .. . .. ... .... . . .... ......... Commerce Dr. 14 Rivergrade Rd, Live Oak Ave. 40 Francisquito 35 Ave. 15 Ramona Blvd. Frazier St. 16 Frazier St. Baldwin Park Blvd. 35 17 Baldwin Park Blvd. South City Limit 35 Frazier 18 Bess Ave. Francisquito Ave. 35 Harlan Ave. 19 Los Angeles St. Ramona Blvd. 25 Live Oak Ave. 20 Rivergrade Rd. Baldwin Park Blvd. 45 Los Angeles St. 21 West City Limit Center St. 40 22 Center St. Maine Ave. 40 23 Maine Ave. East City Limit 40 - Maine Ave --- ------------- - 24 ---- - Arrow Hwy Olive St. 35 25 Olive St. Los Angeles St. 35 26 Los Angeles St. Ramona Blvd. 35 27 Pacific Ave. Merced Ave. 35 28 Merced Ave. Francisquito Ave. 35 Merced Ave. 29 Olive St. Los Angeles St. 35 30 Los Angeles St. Ramona Blvd. 35 31 Ramona Blvd, Baldwin Park Blvd. 35 32 Baldwin Park Blvd. Vineland Ave. 35 33 Vineland Ave. Puente Ave. 35 Olive St. 34 West City Limit Baldwin Park Blvd. 30 35 Baldwin Park Blvd. East City Limit 30 Pacific Ave. 36 Ramona Blv. Big Dalton Ave. 40 CHAPTER 73. SPEED LIMI "All Puente Ave. 38 South City Limit Merced Ave, 40 39 Mercedmmm Ave. Root St, 40 40 Root St. Ramona Blvd. 30 Ramona Blvd. 41 1-605 Francisquito Ave. 40 42 Francisquito Ave. Merced Ave.– 40 43 Merced Ave. Baldwin Park Blvd. 40 44 Baldwin Park Blvd, Badillo St. 35 45 Badillo St. East City Limit 35 Rivergrade Rd. 46 Brooks Dr. Live Oak Ave. 40 Root St. 47 Puente St. East City Limit 40 Stewart Ave. 48 Live Oak Ave. Olive St. 30 49 Olive St. Los Angeles St. 30 50 Los Angeles St. Ramona Blvd. 30 Syracuse Ave. 51 Bess Ave. Ramona Blvd. 30 Vineland Ave. 52 South City Limit Merced Ave.— 30 53-- Merced Ave. Pacific Ave. 30 54 Pacific Ave. Badillo St. 30 _ ITEM . STAFF REPORT ► r; r r rEM3= Shannon Ya c zee, Chief ec tiveficer May , 2016 RUN , 1XITJ MOM V11 AND REVIEW AND APPOINT •; COMMITTEES, AS APPROPRIATE SUMMARY This report is to request that City Council designate representatives and alternates as official representatives of the City and to review and appoint members to the established in-house committees. . F a RECOMMENDATION Staff recommends that Council 1) review and appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-107, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY;" and 2) review in-house committee appointments and select or nominate members as representatives of these committees accordingly. LEGAL REVILW BACKGROUND Each year, following the reorganization of the City Council, the Council is requested to designate members as representatives and alternates on certain committees and organizations. Additionally, in-house committee appointments are reviewed and appointments may be revised at Council's discretion. ALTERNATIVES The City Council may choose to 1) appoint new members to various committees, or 2) make no changes at this time. ATTACHMENT Resolution N•. 2016-10 orrars a, Lai • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY The City Council of the City of Baldwin Park, California, does hereby resolve as follows: WHEREAS, it is the Council's desire to review and/or amend the existing appointments; and WHEREAS, Resolution No. 2015-049 adopted January 21, 2015 and all other Resolutions inconsistent herewith are hereby repealed and rescinded. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint t e following persons as representative and alternate members of the San Gabriel Valley Water Association — Quarterly luncheon held on the 2 d Wednesday of the month; various locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees 17�epresentative: Councilmember Susan Rubio lagammul Mayor Manuel Lozano Section 2. The City Council of the City of Baldwin Park does hereby appoint the following peis as representative and afterriate, members of the Lbs Angeles County Sanitation District Nos. 15 & 22 — 4TH 0��dnesd�6y, 1:30 p.m., Dishkt Office (MEMBERS RECEIVE A STIPEND — YES) Ex-is,ting Appointees New Appointees Representative. *Mavor Manuel Lozano Alternate, Mavor Pro Tem Cruz Baca *Appointment of Mayor required by Sanitation District Section 3. The City Council of the City of Baldwin Park does hereby appoint t e [Following persons as representative and alternate members of the League of California Cities — Los Artgol[es County Division — I't Thursday, 7:00 p.m., Metropolitan Water District — CoU40M CaNi, Is'Floor WtUMERS RECEIVE A STIPEND — NO) New Appointees Representative: Alternate: esolution No, 2016-110" Page 2 Section 4. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alt6rnate members of the Civil Defense Area "D" Director's Meeting — �O Thursd636 Wbus time&4ocatibris (MEMBERS RECEIVE A STIPEND Existing Appointees s 4 Appointees Representative � . Chief Michael Taylor Alternate.- or Manuel Lozano Section 5. The City Council of the City of Baldwin Park does hereby appoint e following persc( s a�s representative�a d alternate members of the Civil Defense Area "D" f n n General Membership — YdThtftt�* 8:30 a.m., Glohd6m (MEMBERS RECEIVE A STIPEND — NO) 6! - zM New Appointees--—, a M 19 Councilmemb,er Monica Gard miltz-1111111WRachipf Michael Taylor Section 6. The City Council of the City of Baldwin Park does hereby appoint the following persons as repres)erlitative and alt6mate niernbers of the Independent Cities Association — 2 "d Thuttoy of each month at varni us Ca (MEMBERS RECEIVE A STIPEND — NO) ewx ppo n ees Section 7. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Independent Cities Association Lease Finance Authority — As needed; various timesllocations (MEMBERS RECEIVE A STIPEND Existing Appointees New Appointees R�epresen�at tiye�Council Member Ricardo Pacheco Alternate: Chief Michael Ta YL Section 8, The City Council of the City of Baldwin Park does hereby appoint the folloWing persons as representative and alIethate Members of the Los Angeles County — City 8616cflon Committee — 1st ThursdtW of eavh month in conjunctibn witti the League of California Cities meetings (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Rep jesentative: *Mayor Manuel Lozano Alternate: Council Member Susan Rubio *Appointment of Mayor required by State Law Resolution No. 2016-107 Page 3 00esolution No. 2016-107 Page 4 Section 13. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. I'LA,NUEL LOZANO N TIAWTAIL01 F.Alma-41 STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I 1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting held May 4, 2016 by the following vote of the Council: ALEJANDRA AVILA CITY CLERK 1 11hyl 1011 N •IJ il I N I WK *I IN I IN I IN 9:41 U 'k011 Committee Members New Appointment/Changes Audit Committee Susan Rubio All five council members i Cruz Baca c Center Park/Plaza Susan Rubio Cruz Baca Community Collaboration Committee Susan Rubio Ricardo Pacheco Ad Hoc Committee for Downtown Ricardo Pacheco Businesses Monica Garcia WorkSource Committee Ricardo Pacheco Cruz Baca Median Landscape Committee* All Council Energy Committee* Susan Rubio Ricardo Pacheco STAFF REPORT ITEM NO. Id 1I'MarriwMfumm FROM: Carrillo, Director of Parks and Community DATE: April 6,2016 REVIEW r r APPLICATIONS CONSIDERATION OF i OF i* SUMMARY This report requests that Council review the submitted two Commission applications and appoint one of these two individuals to serve on the Recreation and Community Services Commission to fill the current vacant seat of Office Number 5. IMPACTFISCAL Commissioners serving on City Commissions receive a stipend of 50 for each Commission meeting attended, RECOMMENDATION Staff recommends that Council rev ew the submitted Commission applications, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt Resolution No. 2016-124, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park,• Office Numbers and LEGAL REVIEW This report and the associated Resolution has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND Pursuant • Ch32 apterof BaldwinPark Municipal••- • f in responseto t _ expiring office terms of seats on the various city commissions, staff advertised vacant office seats on February 18, 2016 and accepted applications through April 14, 2016, Since that time, selections have been made to fill all seats on the Planning Commission and four of the five seats on the Recreation and Community Services Commission. Because the number of applications to other commissions were not sufficient to fill all open seats, staff re -advertised on April 11, 2016. Advertisements were posted at City Hall, Julia McNeill Senior Center, Esther Snyder Community Center, Baldwin Park Library and Baldwin Park Arts & Recreation Center, as well as an interactive banner on the City website. The deadline for submission of applications is May 11, 2016 by 5:00 pm. Applications for the Recreation and Community Services Commission were received and reviewed, residency was confirmed and voter registration was verified as applicable. Copies of the applications were also provided to the departments for review and to further qualify applicants. Staff respectfully request that Council review the applications and select those individuals they wish to appoint to the Recreation and Community Services Commission, Appointment of Commissioners May 4, 2016 Page 2 ALTERNATIVE w-nartfs-211ow-whe Office Number 5 to remain vacant until additional applications are received and presented for consideration. ATTACHMENTS #I —Commissioner • Lorraine Martinez Olivia Perea PLEASE ATTACH A CITY OF BALDWIN PARK CURRENT C P UTILITY BILL AND And A COPY F YOUR PHOTO ID STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWINGCOMMISSION: - [Recrea�tion A ae crate cation fs required for each orra► fasforl PERSONAL INFORMATION: Name Lorraine Martinez ResidenceAddressal in Park ,�,- Length of time at this Address: 3 YEd E-mail address% gmail.Com Home Phone No. (626) Cell/Message Phone No. (626) Are you 18 years of age or older? Yes Are you registered to vote In the City of Baldwin Park? Yes Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? NO If yes, name of agency and posltlon,. EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 8 7 8 9 10 11 12 High School Graduate?.. +; G.E,l7.? N r is and Lc0§Qn ofgqLegepr t f i+/erslt Cour e f dy Cie r . Pomona Management and HR NO Pomona Management and HR NO EMPLOYMENT INFO TIO / EXPERIENCE; Iia and Address- of t 1 yWj$) i l' n Title e s rtt Parks and Recreation Recreation Manager 10/16/1999 to percent Parks and Recreation Recreation Manager 10/16/1999 to persent REFERENCES: Please provide the names of two O persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. f is r+e ddr Ph Frank Baldwin 626 anuel BaldwIn X26 IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on Its individual merits, HAVE YOU EVER E CONVICTED F FELONY OR MISDEMEANOR OTHER THAN TRAFFIC VIOLATION? NO If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon f6llrfg this application becomes`a public record. I certify under penalty of perjury under the lows of the Estate of California that the foregoing Is true and correct Date signi Do Not Write H l w t1iI ° Residency verification. Yes ❑ No Date: Residency verification: ❑ Yes ❑ No laatc: Residency <verification: ❑ Yes 0Ido - Pdr City' LJse Onl , Voter Registration Verification: ❑ Yes ❑ No Appointment date:. Terme faires __ eq tw� Recreation and Commuft Name Lorraine Martinez Commission R Ues -!TT% Use this space to list your goals and objectives and why you ftWl Vou should be )aodihtOd to the commission for which you are applying. Please Include any additional information you W will be beneficial to the Council In consideration of your appointment to this commission, I have lived in the City of Baldwin Park for most of my life, In these many years I have developed a love for the City, and also a love for Parks and Recreation, I chose Parks and Recreation as my career at the age of 19 and became employed with I have been a Recreation Manager for the it 8 years, overseeing multip e par s n As far as 1 am concerned, Baldwin Park has proven to be a leader in Recreation services in many ��ays. to be a part innovative programs and events to the City, I am willing to offer my experience and assistance in any way possible, while learning along the way. Please consider me as a candidate for the Recreation and Community Services Commission. Thank you for your time, Lorraine Martinez Date. 9�rtg tire Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. 17 On M•P, � 119-21111 -3111 � 1111177 I'�ill�lil�,,���,,�:i''ilplill��,,.!���,,,��illl�� One -Time Payment Confirmation - - Ginail Oman works better WIIM Chrome Yes, got Chrome now No, not inwerriml Gmail More COMPOSE One-71me Payment Confirmation Inbox (7) Socaloas <customersarvlca sOcalgas Gem? vApr 21 (5 days 090) Staffed to me Important Sent Mail Drafto (3) [Imapi/Dralls � AmAnInp.1hrry 'Ns'kian My Account Notification 4we'druip'.", ® Payment Confirmation Sign In Dow Lornallne Martinez, sigrinq in vvll sign you into This is to confirm that you have successfully scheduled a one-time payment as "anows across 0099W follows: Loam me(@ Revert in the aW OhM Confirmalillon Number: Aecount Number: *1"*80'!­,r'1Y(472; aTEWART) https:Hmail.google.com/mail/u/O/ Loname I of 34 ASE OF Y • CITY i , N W NRENT �• RENT 00APPLICATION FOR COMMISSIONiIL TY TILITY • And -OF YOUR •i STATEMENT OF j c .. I • i ' i • C • • WiMqa U11"#2102A • j r Olivia Perlea a .ec a`Community �... r � � � r •: r.:: • r : a.:: r «: i : `i i i • r..:i Ea • c - - :• i r r it •i. • • i .i- �_ • •• • r ♦ �h ��II++IIII++IIII++IIII++II������``IIIIIIiiI ^ Y: i i : •.. i i • • ' '. i i r • . • ' r • ',,..iii `. i � i • IMPORTANT,• the following • answer completely.• in Is not an automatic bar to.iii intment, Each case is considered on its Individual merits. O/i i •. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A If yes, Please list all offenses, date and place of r ACKNOWLEDGEMENT'ICERTIFICATION; I understand that upon filing, this application becomes a public record. I coolly under penalty of perjury under the Bayes of the State of California that the foregoing Is true Id'correcI. Date Signature Residency vcrilication: ❑ Yes ❑ No Date:,__- Vater Ikegisp°ration Vol-iliclition: ❑ Yi!s ❑ No Rcsidcnq vcrilicatiam ❑ Yes ❑ No 17a1c: y _ _ Appointment dntc: Ikusidency vcriliwaiion: ❑ Yes ❑ No Dutcs:xr Terni Olivia Perea Commission Requested Rec & Community Servi�� Use this space to list your goals and objectives and why you W1 you should be appointed to the commission for which you are applying, Please Include any additional Information Pu feel will be beneficial to the Council In consideration of your appolntment to this commission. I recently moved back to my childhood home in Baldwin Park where i grew up and I like the changes that i am seeing, I have worked for 19 years and would love to be a part of the commissioni I am enthuslastico and I think outside the box. I could help plan eventsi and assist where ever it is needed. At the job that I am currently in, I deal With the L.A. County Board of Supervisors frequently and we partner to host many events for the public, I am aware of the politics that goes into being z 1 0 11 "M a IMA to help better the city that I live in, Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. Go paperless at www,see.com/obilling, It's fast, easy and secure, 5OU11irRN CALIUMNIA P.0, Box 000 Rosamond, CA Y our electricity bill EDISON 91771.0001 An FOWNINTFRA'A VONA I. P company www'sclo-coln PEREA, OLIVIA I Page I of 4 Service account BALD IN PARK, CA 91706 Rotating outage Group N001 Your account summary Previous Balance $115.2 SCE's online oavroent weibcolvtf! ni D2 /18 At 715 Im Total amount you owe by Apr 4 116 $122.51 Compare the electricity you are using For meter 222010-324403 from Feb 11 '116 to Mar 14 16 Your next billing cycle will end on or about Apr 13 116, Total electricity you used this month ink 630 'four daily average electricity usage (kWh) 2 Years ago: N/A Last year: NIA This year., 19,U 28 19 'Irregular billing period " No data available Fob Feb Mar Apr May Jun Jul Aug Sup Oct Nov Doe Jan Feb '10 Please return The payment stub below with your payment and make your check payable to Soulhorn California Edison, (14-574) Year hero it you want to pay In person, call 1-800-747-8908 for locations, or you can pay online at www.sce,com. Tear h ore SMIK'a-1 cAulf"M Customer account Amount duo by Apr 4 116 $122,51 Please wdto this number on your chock. Muko your EDISON hovk pyati, to Southern California Edlaon, Amount enclosed Aa 1MY0 rNTIANAM"A1,0 C—p.g STMT 03152010 P1 C05 T0146 020454 01 AV 0,3880 C008 1111111111111111111011111111 111111111111 Jill I PERM OLIVIA BALDWIN PARK, CA 01700.0244 P,O, DOX coo RQSaMEAD, CA 01771-0001 Gin nnnArIPq.q At to cen r-^mfnh1IIInn It'a f -of nnr®s -4 --e- l, D_ r.r,, L: v r� p END`WON�,', _. Lid PEREA FN OLIVIA MARIE a BALDWIN PARC, CA 91706 POB r Np ES� a '�i A RESOLUTION OF THE CITY COUNCIL OF THE CITY 0 BALDWIN PARK APPOINTING QUALIFIEDINDIVIDUALS T THE RECREATION & COMMUNITY SERVICES COMMISSIO OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS AND 8. 1 WHEREAS, the Recreation & Community Services Commission consists of eight (8) members and Office Numbers 1 through 5 are appointed for a two-year term and members of Office Number 6 through 8 (Student Commissioners) are appointed for a one-year period; and WHEREAS, on February 18, 2016, the City Council open the application process for all City Commissions; and WHEREAS, a Notice of Vacancies on the Recreation and Community Services Commission was posted at the following locations: City Hall, Esther Snyder Senior Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's Office is accepting applications from the date of advertisement through April 14, 2016; and WHEREAS, the City Council desires to fill vacant Offices 1, 2, 31 4, and 5, due to the vacancies of each office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.08 appointments to Office Number 1, 2, 3, 4, and 5, are made and entered onto resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On February 17, 2016, City Council voted for the termination of eu commissioners from the Recreation & Community Services Commission Offi Numbers 1, 2, 3� 4, and 5, and directed staff to advertise for the vacancies. I Section 2All Commissioners serve at the pleasure of and are subject to Council discretion. Pursuant to BPMC Section 32.09 if a Commissioner is removed, it is standard to advertise and accept applications to fill the position, With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint applicants for Office Numbers 1, 2, 3, 4 and 5 and one student from each high school to the Recreation & Community Services Commission as Student Commissioners serving in Office Numbers 6, 7 and 8. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: Resolution ei • i • 4 Page Section• the adoptionof this Resolution an•i F41 • •• • i' • ': • •ii • • • r, 2 rfl • Services Commission Secretary .01ASSED, APPROVED and ADOPTED this 4 th day of May, 201& MANUELLOZANO 11'4 • ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss,, CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2016-116 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on 4 2016, by • •vote: • ■ ALEJANDRA AVILA, i " . '. • i � i i r is i • • Section• the adoptionof this Resolution an•i F41 • •• • i' • ': • •ii • • • r, 2 rfl • Services Commission Secretary .01ASSED, APPROVED and ADOPTED this 4 th day of May, 201& MANUELLOZANO 11'4 • ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss,, CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2016-116 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on 4 2016, by • •vote: • ■ ALEJANDRA AVILA,