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Home My WebLink About2016 08 03OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, AUGUST 3, 2016 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. The Closed Session will occur at 5:30 p;m ih RoqqM and a StiMil Sossiby WN be he1dih the CdtMcif Chambeis ay� Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: July 28, 2016 Al( Manuel Lozano Mayor I ' Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on July 28, 2016. zw Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING P lease note t e Closed will a el in o0 7 City - " Floor t 5:30 p SSI A SPECIAL STUDY ON WILL BE HELD INC CILAT 6: . AUGUST i 5:30 PM PLEASE TURN OFF CELL PHONES / PAGERS WHILE MEETING IS IN PROCESS POR O. BE APAGAR• i " °b DUNANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address Council or any of its Agencies listed on this agenda, but only on posted f:. this agenda. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on agenda.the Each person i '1 three (3) mi . nutes speaking time. A Spanish-speaking . r ` • i COMENTARIOS DEL PUBLICO Se invita al pOblico. dirigirse al Concilio i cualquiera otra de sus Agencias nombradas en esta agenda, agenda. Si usted desea oportunidad f:' dirigirse a perfodo r' Comentarios dels t (Publicr r ♦i en la .i"i. .i. persona permite hablar fi minutos. a I un We rotopara su conveniencia,,.� CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or sped . al circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting, [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en alg6n asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a in vestigar y1d fijar asuntos para tomar en c1nsideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] Wil 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION. Pursuant to Government Code Section 54957: 2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Governmenl Code Section 54956.9: I a I a (62 or -t I rty I gO i 01 A at At PR*a 4. PRESENTATION BY WASTE MANAGEMENT Presentation by Waste Management representatives to provide information and answer questions from the community regarding proposed rate increases based on contract terms and statutes. REPORT FROM CLOSED SESSION ADJOURNMENT 4:14119it 1, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on July 28, 2016. Y' 1011 Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library J . n the City of Baldwin Park. For further inforn7ation regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext 466 or e-mail In compliance with the Amedcans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prfor to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE /1) AUGUST 3, 2016 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (6 26) 960-4011 Manuell-ozano Monica Garcia Cruz Baca rohs�-•L♦I I - AL -f 61; 'No M PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. - Mayor Mayor Pro Tem Council Member Council Member Council Member COMENTARIOS DEL PUBLICO Se invita al p0blico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o a1guna de sus Agencias, podrci hacerlo durante e/ periodo de Comentarios del POblico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. I I Any wriffpn putdiGre-cord 1P elaring io an agenda itef n foran open session of a regular ineeting of the City tic ui �cil that is disftibuted to �he Cill Councii'?es s than 72 hourspriOr 110 that meeting ivill be at,,,ailahle fb,rpublic ir7spu6tion at 0 y Hall in the City Oerks office at 14403 EE Ricific Avenue, 3rd Floor, during rw,rma/ busint,Ss hours (Monday - Thiurday, 71,30 ax). - 6:00 fr. rn) CITY COUNCIL TEGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tern Monica Garcia and Mayor Manuel Lozano This is to announce, as required by Government Code section 54952.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. =,I - PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate andlor schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA St REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algona emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas, o 2) Dirigir personal a investigar y10 fUar asuntos para tomar en c1;nsideraci6n en juntas proximas. [Codigo de Gobiemo §54954.2] City Council Agenda Page CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will M7, im i-ftfm the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 2. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Al-Mashat, Ali Claimant alleges he drove over the railroad crossing at 14446 Pacific Avenue, Baldwin Park, encountering rebar sticking from the tracks is resulted in property damage to his vehicle's suspension, tire and rim. 3. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes - A. Meeting Minutes of the Special Adjourned City Council Meeting held on June 20 ,2016. B. Meeting Minutes of the Special City Council Meeting, and the Finance and Housing Authority Meetings, held on July 20, 2016. 4. ADOPT RESOLUTION NO. 2016-138 SETTING THE APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2016-2017 Staff recommends that Council approve and adopt Resolution No. 2016-138, entitled "A Resolution of the City Council of the City of Baldwin Park Setting the Appropriations Limit for the Fiscal Year 2016-17." 5� APPROVAL OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2016-2017 Staff recommends that Council receive and file the Annual Statement of Investment Policy for Fiscal Year 2016-17. 6. AWARD OF BID — CITY PROJECT NO. 2016.0151 — WALNUT CREEK NATURE PARK IMPROVEMENTS — PHASE 11 Staff recommends that Council approve and award the contract to Lucas Builders, Inc., in the amount of $754,854, including Bid Alternates 1 through 3 in the amount of $126,750, and authorize the Mayor to execute the contract for City Project No. 2016-0151 — Walnut Creek Nature Park Improvements — Phase 11. 7. AWARD OF BID — CITY PROJECT NO. 2016-0152 — MTD 1854 CORAK STORM DRAIN IMPROVEMENTS Staff recommends that Council approve and award the contract to Wright Construction Engineering Corp. in the amount of $822,265, and authorize the Mayor to execute the contract for City Project No. 2016-0152 - MTD 1854 Corak Storm Drain Improvements. City Council Agenda age "I B IN Councilmember Rubio is requesting consideration of a space near the Police Department to designate as an e-commerce (buyer/seller) exchange area to protect consumers from theft or inappropriate behavior, as well as a designated child custody drop-off area. Councilmember Rubio is requesting discussion and consideration to enhance and/ implement new programs to improve iimmunity relations. I Councilmember Baca is requesting consideration of directing legal counsel to research the Good Samaritan Food Act in regards to donating food from our City events to those less fortunate, and in addition from our restaurants, church events, and other organizations. Food could be offered to non -profits, for pick up and also possible delivery. 11"40 M401111111 1, Alejandra Avila ' City Clerk of the City of Baldwin Park hereby certify that, under penalty perjury under the laws of the State of California, the forogoing agenda was posted on the Ci Hall bult6tin board not less than 72 hours Oor to the meeting. Dated this le day of Jul 20 6 1. 1 Alejandra Avila City Clerk City Council Agenda Page 7 MW r FOR�uk TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: August 3, 2016 SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payrolls for the last two periods were $907,197.68 and the attached General Warrants Register were $2,898,313.40 for a total amount of $3,805,511.08. LEGAL REVIEW None required. RECOMMENDATION Aew ze, -.9j ts cyi Qtpr ,t tecUlg�r. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a -summary of the paymeht-rdlaased: 1. The two payrolls of the City of Baldwin Park consist of check numbers 198043 to 198115. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 249504 to 250060 for the period of June 05, 2016 through July 02, 2016, inclusive; these are presented and hereby ratified in the amount of $907,197.68. , 2. General Warrants, including check numbers 211030 to 211198, in the total amount of $2,898,313.40 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. w' n ® N N N Iv N N I x I 19 HN O Q O 0 Q O w Q w w w w w p-hy cn 1P1 w N b-^ 0 N cn t n � N l0 H cn r rn zn _j n F� ca <a co >o I✓ co iii co J � F, -a J OD CD co Uw cnLcnCY,m J 00 W a� cnwcn 0o caa� cntncncnN cn,a ww H -a -.a I .z7 C:, 0) W w W Wo WH.,b. Cn° aw° 'M 0 in "cJ 00 Ln m w w w W W Q 0 O to J� CD Q cn N O 0 H CD r nr t H CQ f ro C w M Z N.O Cn Q N t -`...F-+ f-` C) N O t-,0 N N O w „1 O J 0 0 0 Q ,,I O J O -.I .s= -.i I H! 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O u O O 0 0 0 0 0 0 0 0 0 O O O O O O O O II O I I I tie I I I Cn co I I I 'i i I I I I I 1 I I i I 'I I I I I I i-' H O O O OO O HH H O O OHO F� HH F -'O H O H H H H O H Or as O O O o O O Cn " Cn O O O Cn O a� U, U, Cn O 4n O Cn . Cn Cn Cn O 4n H W O O O 0 0 0 J m -..1 O O O -al O m -J „J -j O ^,3 O --,1 -..J J J O J aP 0 O O O O O O O co O O O O O O co O O 0 0 0 0 0 0 O O 00 O Cn O O O O O O Cn Cn Cn O O O O C Cn n Cn Cn Cn O Cn O Cn Cn Cn Cn O Cn I B B 6 I i t l i I 1 1 1 1 1 1 I I l I l l l l 1 9 1 1 1 NN N NN NNN N N NN NN NNN NN N N N N NN N N N N F-3 �7 O w O O O O O.. O en m In Cn [n N w Cn w z w w do Cn en w CIa Cn a� 1T1 -7� 1-1N 7 Caf'A{aCAC7C7Cat7C1OCi{" pnnOC}t"A(�nn H 1-3 "J 'T7 CIA �d x m H tJ LT3 La C1- t'9 m H LT3 m L''9 w N m m m m C'7 va n x Fi H w O en en en H O t, y LH C n n t + n > L-, t. " L " n C t-° t, t.1 c1- L, t' t'' t� LT7 t J n n G' c t ] til C+7 0 X tt' t' C' ti`s' J7 t" t' ti L ' > L�' t" L� to C! L� t� tt� H F3 °� : e x CT1 {" 1 c� LDl0 i HHUtq C�C� � w�� caQa�w e-3 F3 3u m 0000roro0ro0000ro0000H000 z z z z xxxen ro CCCOOQO Cc1C0CCCCt13QQQ mixn >>GA W1W7u^ O erawmenZdW m'oenc1-enc1-wc1-enc1-wcoc1-enen Cl. O O L t° M (-a C C C F3 ro >-3 13 F3 IV +-3 t -I z m (n Cn ,°i�. 'z"9, w en en H H w H ww en H en Cn en w en C/A era L,m "Cl t, oOO�P Q QQO.OQO Q QCOC.CCQ QQQ H x H CnCnCPF3 uKro"ozzroz 1a'orozro"0"1 u 110ro10 �tH 11\\ en Id Ili 10 10 ro+cero avIli Ili 'd rororo O L l< W Cn O w w w O L tP t, t° ti "i7 t- t-' t, t t� C tj ti t, L+ H ' j H H H z H H H H > H H H H H H H H H H °a7 L 9 H CTA M m H M M M m C'J L 7 m m m m in H co in co z en in Cn in Cn (n UA W Cn w m ,'P O O O GA O F3 F3 H H H O c1- Cn ta7 H M H Cli M x x O O F3 z CDC) Cn CD C3 :N wcowm co co JJ Cl(il al IN IN �� a� WNNHF-'..H.. m Cn \ Cn Cn O N N N O O O C l O N O Cn N F-' H O C1- N N W O O \\ N\\ -I W IO w. N H H w EV t0 N m W O O. H t0 as H m N H C) N N H O H H �It, � N. H O N O ,Cl - > H H N W w H -.3 Ia> as w t-8 w «n to C1- C9 0) � J tte N «P m m O O H W lw O Cn B I m I I til O O m --: H H W .P -.5 W as m m W a= W Cn m m m O.. O \ O O ®.J -.! w m m J C1- J Cn . m m O IQ mlr� l9 in w \ \ W \ I O N H m H W W \ \ ON \ \ H H H F1 O � O Q [+5 N F- rb z zco N W W..I-°.-en.. ,ate.. N F' 41d -iw lO O m H m Nm .A a, tJs N 'D F O N Cn Cn m -.J w N N l0 J N � iJ'1 ail Oi O O .6 N Cn W O 0 0 O Q F3 m 10.e J J h3 ®o Cn O w® 1A N J CJ CP O m O as m .4 m m m O as .h O N l0 W t'9 N H J N CT W -,] O H o, !? W H Cn. 1 z 47 Gi 4i n LTJ n H H H H ,'cl : O O O O . ti : .A .p IA ar Ga m J 6 Cn +-3 9 CTI z °u tl O r, TJ C7 J' Cn c 0' H J m m B O O N N O H 1-" H O O N N N N N N N N iV N N N N m N N N N N N N O O -_J Cn L Cn J O O O J --i Cn .t L� (n Ul Cn (I1 � It as Cn Cn a> IN aN Ln .P�- N ul F- H N\ O 001- \ O O H 4-' H O H .a 0 O O. H O H 000 O H O B B H i I i H B B I H H I I I B I I I I I 1 7 1 1 I I I I I I B 1 Cn al IA Cn Cn Cil a, Cn w H .A s&a Cn Cn {n Cn to in LJ Cn Cn Cn Cn Ui 1' Cn Cn Cn {n Cn Cn Cn Cn O O\ 0 0 0\ o O O\ \ O 0 0 0 0 0 0 0 0 0 0 O O O O O o 0 0 0 O Cn as 6'1"1 Cn to CS 41 Cn W H 6l Ol U1 (J' Cn Cn Cn Crs to (� d,n Cn Csi Cn (.n Cn 4n Ui Cn Ua Cn Cn Ua t0H W W N O H Cs Cn -j {n m m m Cn m J ul cn Cn m Cn m Cn U5 Cn Cn m (n OO O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Cn Cn Cn Cn Cn Cn Cn Cn "1 Cn 11 Cn Cn in Cn Cn Cn U1 Cn Cn Cn Cn Cn 11 Cn Cn Cn Cn to W w 0- W W W 0 .. H '.H H H O WW...W W W w w W w w w W W W w w .w W W W H .h O .h .A 1a� O H H H N IN H" N H H H H H H H tJ H H H H H I-, H H H H 6-�: O -lj D O C) li O O O iO O Q O O O O O O o o o O O O O O O O O O O O O m H H H --jNV N tm ^.! O u O O 0 0 0 0 0 0 0 0 0 O O O O O O O O II O I I I tie I I I Cn co I I I 'i i I I I I I 1 I I i I 'I I I I I I i-' H O O O OO O HH H O O OHO F� HH F -'O H O H H H H O H Or as O O O o O O Cn " Cn O O O Cn O a� U, U, Cn O 4n O Cn . Cn Cn Cn O 4n H W O O O 0 0 0 J m -..1 O O O -al O m -J „J -j O ^,3 O --,1 -..J J J O J aP 0 O O O O O O O co O O O O O O co O O 0 0 0 0 0 0 O O 00 O Cn O O O O O O Cn Cn Cn O O O O C Cn n Cn Cn Cn O Cn O Cn Cn Cn Cn O Cn I B B 6 I i t l i I 1 1 1 1 1 1 I I l I l l l l 1 9 1 1 1 NN N NN NNN N N NN NN NNN NN N N N N NN N N N N F-3 �7 O w O O O O O.. O en m In Cn [n N w Cn w z w w do Cn en w CIa Cn a� 1T1 -7� 1-1N 7 Caf'A{aCAC7C7Cat7C1OCi{" pnnOC}t"A(�nn H 1-3 "J 'T7 CIA �d x m H tJ LT3 La C1- t'9 m H LT3 m L''9 w N m m m m C'7 va n x Fi H w O en en en H O t, y LH C n n t + n > L-, t. " L " n C t-° t, t.1 c1- L, t' t'' t� LT7 t J n n G' c t ] til C+7 0 X tt' t' C' ti`s' J7 t" t' ti L ' > L�' t" L� to C! L� t� tt� H F3 °� : e x CT1 {" 1 c� LDl0 i HHUtq C�C� � w�� caQa�w e-3 F3 3u m 0000roro0ro0000ro0000H000 z z z z xxxen ro CCCOOQO Cc1C0CCCCt13QQQ mixn >>GA W1W7u^ O erawmenZdW m'oenc1-enc1-wc1-enc1-wcoc1-enen Cl. O O L t° M (-a C C C F3 ro >-3 13 F3 IV +-3 t -I z m (n Cn ,°i�. 'z"9, w en en H H w H ww en H en Cn en w en C/A era L,m "Cl t, oOO�P Q QQO.OQO Q QCOC.CCQ QQQ H x H CnCnCPF3 uKro"ozzroz 1a'orozro"0"1 u 110ro10 �tH 11\\ en Id Ili 10 10 ro+cero avIli Ili 'd rororo O L l< W Cn O w w w O L tP t, t° ti "i7 t- t-' t, t t� C tj ti t, L+ H ' j H H H z H H H H > H H H H H H H H H H °a7 L 9 H CTA M m H M M M m C'J L 7 m m m m in H co in co z en in Cn in Cn (n UA W Cn w m ,'P O O O GA O F3 F3 H H H O c1- Cn ta7 H M H Cli M x x O O F3 z CDC) Cn CD C3 :N wcowm co co JJ Cl(il al IN IN �� a� WNNHF-'..H.. m Cn \ Cn Cn O N N N O O O C l O N O Cn N F-' H O C1- N N W O O \\ N\\ -I W IO w. N H H w EV t0 N m W O O. H t0 as H m N H C) N N H O H H �It, � N. 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H O H 000 O H O B B H i I i H B B I H H I I I B I I I I I 1 7 1 1 I I I I I I B 1 Cn al IA Cn Cn Cil a, Cn w H .A s&a Cn Cn {n Cn to in LJ Cn Cn Cn Cn Ui 1' Cn Cn Cn {n Cn Cn Cn Cn O O\ 0 0 0\ o O O\ \ O 0 0 0 0 0 0 0 0 0 0 O O O O O o 0 0 0 O Cn as 6'1"1 Cn to CS 41 Cn W H 6l Ol U1 (J' Cn Cn Cn Crs to (� d,n Cn Csi Cn (.n Cn 4n Ui Cn Ua Cn Cn Ua t0H W W N O H Cs Cn -j {n m m m Cn m J ul cn Cn m Cn m Cn U5 Cn Cn m (n OO O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Cn Cn Cn Cn Cn Cn Cn Cn "1 Cn 11 Cn Cn in Cn Cn Cn U1 Cn Cn Cn Cn Cn 11 Cn Cn Cn Cn to W w 0- W W W 0 .. H '.H H H O WW...W W W w w W w w w W W W w w .w W W W H .h O .h .A 1a� O H H H N IN H" N H H H H H H H tJ H H H H H I-, H H H H 6-�: O -lj D O C) li O O O iO O Q O O O O O O o o o O O O O O O O O O O O O m H H H --jNV N tm ^.! 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W H. z N N N 8 W m {� N 13 Cn C. .� 9 N CD v v v g F -a F1 N d Ol 61 61 P 0 z P y�q 0 O 0 O O dam' 4 19 13 F3 m Cn W EJB Cn I z V7 0 > > f cn N �+ F3m 0 u t� t7 C7 I G�3 ': H H 1. N O t'] H 1 I Q� .ikt ttfr ji" ITEM NO. 2 - Honorable Mayor and City Councilmembers Shannon c zee, Chief c ve Officer August 3, 2016 SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. FISCAL IMPACT Fiscal impact is unknown RECOMMENDATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Al- asat, Ali Claimant alleges he drove over the railroad crossing at 14446 Pacific Avenue in the City of Baldwin Park encountered re -bar sticking from the tracks which resulted in property damage to his vehicle's suspension, tire and rim. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND in order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of • • and that the claimants are _ written notification of • action. LEGAL REVIEW Any specific questions should be referred to the City Attorney, ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. ITEM MINUTES BALDWIN PARK CITY COUNCIL SPECIAL ADJOURNED MEETING JUNE 20, 2016, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:04 p.m. INVOCATION The invocation was provided by Councilmember Pacheco, PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. LLC LL MEMBERS PRESENT: -c4urfu"tle IT, Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano REPORT ON OL68 ED 8 ESS104 Mayor Lozano reported that Council gave direction to the City Attorney to pursue litigation against the City of Irwindale as it pertains to the proposed Materials Recovery Facility being proposed on the corner of Maine Avenue and Live Oak. ANNOUNCEMENTS Mayor Lozano announced, as required by Government Code section 54954.3, that members of the City Council are also members of the Board of Directors of the Housing Authority, Finance Authority and Successor Agendy, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. Mayor Lozano asked that the meeting be closed in memory of a dear friend, Ernestina G. Acosta, who passed away recently; extended condolences to her family. Councilmember Rubio recognized Baldwin Park High School student Bernardo Flores who was recently drafted to the Chicago White Sox Major League Baseball Team. Councilmember Baca reminded the residents of the community meeting with Metrol-ink that Will be held tomorrow, June 21, 2016; noted that this is an opportunity to let the voices of residents be Weard on how the train noise effects their lives. ENTATIONS Presentation of Certificates of Recognition to Michelle Vue and Andrew J, Gallegor ' both students at Baldwin Park High School, for being selected to receive the Mark Daniel Flores Music Scholarship Award Following performances by students Vue and Gallegor, Mayor Lozano presented ea student with a Certificate of Recognition for their achievements and applauded their tiusical talents. Recognition of Vanessa Carbajal for a successful year as California Parks & Recreati Society District 13 President. Ms. Carbajal was not in attendance, therefore the presentation was postponed to future time. I Presentation of Certificates of Recognition to Winners of the Arbor Day 2016 Art Contest, which includes students from grades Kindergarten through 6th Grade, from Eight Schools ir Baldwin Park • Pro Tem Garcia called the name of each student winner to recognize their wonderful art work and presented each with a Certificate of Recognition. Presentation of a Plaque in recognition • Ms. Lorraine Leyva in recognition of 35 years of service with the Baldwin Park Unified School District, 1981 — 2016. Ms. Leyva was unable to attend the meeting, therefore the presentation was postponed • a future meeting. Mayor Lozano opened Public Communications at 7:12 p.m. and noted that each speaker is ,61ermitted a total of three (3) minutes to speak. n Wooft Baldwin Park resident, expressed disappointment with Council because of comments made in during meetings about one of the regular attenders. AftUrb Luna, Baldwin Park resident, opined that the city is in a "tail -spin;" commented on the financial status of the City's finances; commented on the resignation of the Public •: Director; voiced concern regarding parking issues in the community, particularly big rig truck parking. j2ga,�� Baldwin Park resident, restated his question from a previous meeting, asking how Council was able to approve an increase in pay and benefits, claiming that it was done behind closed doors; expressed dismay at the personal digs made amongst councilmembers about each • A Cbhtirera�% Baldwin Park resident, asked that the City purchase a Speaker Timer that is clearly • to the audience to that those participating in i.• communications will •` aware of how much time they have during period at the podium. Baldwin Park business owner, mentioned the Business Improvement Tax item and how funds are being spent; commented on the budget and audit results; commented on the proposed vector control annexation; stated that he, himself, sent in one hundred cards in objection. Margarita Baldwin Park resident, asked whether the City would send Code Enforcement into the o• to monitor garage/yard sale activities; noted that many • the •:: sales include new items, which would • that i`•r are using yard sales to ••` a • MR111111, NMI 301flil? Councillmember Baca asked that staff look into the ordinance and determine whether some are overstepping the limitations of Code; opined that may organizations conduct these sales for fundraising but that some are beginning to have "swap meet" appearance. I&•1 1112- L 9 nyms 11�qjp-r, 1. w6w 6 '1WW"i -1 - - Sr 62121gill; I Councilmember Rubio thanked Mr. Tuttle for his support and for attending all of the Audit Committee meetings; clarified that only two Councilmembers are permitted to attend a meeting without violating open meeting laws. Mayor Lozano announced that an item has been presented for consideration un er the onsent Calendar but must obtain a 4/5 vote to be added as an urgency item. The item pertains to a change of Streetlight Rates to LS -1 Option E for installation of LED Streetlights in the Baldwin Park Southern California Edison (SCE) Service Area A motion was made by Lozano, seconded by Baca, and carried (5 - 0) to incorporate the Emergency Item onto the evening's agenda as Item No. E-1 9 and include it when considering the Consent Calendar. periains to Item No. 17 on this agenda: "The adoption of this agreement Will cost the General Fund $10,236 for the fiscal year 2016-2017. The annual fee for the succeeding years will be adjusted based on the California Consumer Price Index." III IIIIIIIIIIIIIq IIJJ� III I 11 ilill Jill, 11111 J!, i' !J 11111 lill 1111111 iiiiii Pill JilliJill 1 11 Jill 11111 !J 711��p�qplqpllsg - livqlr,� A motion was made by Lozano, seconded by Pacheco, and carried (5 - 0) tit ratify the Warrants and Demands Register. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: one. ABSTAIN: one. A motion was made by Lozano, seconded by Pacheco, and carried (5 - 0) 4 ratify the Warrants and Demands Register. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: one. 91 3 I Staff recommends that Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Calandrelli, Richard Claimant alleges the police department illegally towed and impounded his vehicle. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to reject the claims listed on the Staff Report and direct staff to send the appropriate notice of rejection to claimants. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: one. Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special and Regular City Council, Finance Authority and Housing Authority Meetings held on May 18, 2016. B. Meeting Minutes of the Budget Workshop -Special Meeting of the City Council held on May 26, 2016.. receive and file the minutes. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: one. ABSTAIN: one. 5. APPROVE AND ADOPT RESOLUTION NO. 2016-134, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING APPLICATION FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS" WITH THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CalRecycle) 0 a A I - - ?1%esofu-fi`5`n`1V5—Z* • IT Park, California, Authorizing Application for Payment Programs and Related Authorizations." A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Resolution No. 2016-134, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Authorizing Application for Payment Programs and Related Authorizations." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: one. oil Ns 111111106-11M 1, Receive and file the report by Infrastructure Engineers on the dissemination of the informational advisory process made to czens of the city of Baldwin Park regarding the proposed annexation to the San Gabriel Valley Mosquito and Vector Control District. Z Approve and adopt Resolution No. 2016-129, entitled "A Resolution of the City Council of the City of Baldwin Park, Authorizing City Staff to Proceed with Application to the Local Agency Formation Commission of the County of Los Angeles (LAFCO) to Inate the Annexation of the City of Baldwin Park into the San Gabriel Valley Mosquito and Vector Control District." 3i Authorize the Chief Executive Officer to execute any application forms pertaining tA# the annexation and any other documents required to complete the requeste,9 process. Councilmember Baca expressed great concern about the Zika Virus which has been known to be spread through mosquito bites; stated that she recently heard that some of the Counties are receiving government assistance; expressed concern that the Vector Control District does not appear to be as responsive to the community as she would like; she noted that the government funded program will actually send out crews to spray yards; asked that staff look into possible County grant funds to fund a program rather than immediately turning to the Vector Control District. Councilmember Rubio also expressed concern, noting that there does not seem to be enough outreach to educate the community; expressed support for postponing a decision on this item. Councilmember Pacheco echoed support for postponing the decision on this item and asked that it be reintroduced to Council two meeting out to allow sufficient time for this matter to be researched. A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to hold this item to allow staff to research and compile information on possible County grant funds, and bring the item back for further consideration at the July 20, 2016, Council meeting. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Staff and the Planning Commission recommend that Council conduct a second reading, by Page 5 of 15 title only • waive further reading, and following such reading, approve and adopt Ordinance No. 1385, entitled "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Baldwin Park Municipal Code, Table 153.050.020, Subchapter 153.050, Entitled "Commercial and Industrial Zones." A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Ordinance No. 1385, entitled "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Baldwin Park Municipal Code, Table 153.050.020, Subchapter 153.050, Entitled "Commercial and Industrial Zones." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: one. ABSTAIN: None. 8. APPROVE AND ADOPT RESOLUTION NO. 2016-112, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF + rPARK,+ APPROVING THE ENGINEER'S REPORT iR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT i` FY 2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS,AND SETTING i AND PLACE -i- is PUBLIC HEARING." Staff recommends that Councilapprove ani adopt Resolution No, is 1. Resolution of the City Council of the City of Baldwin Park, California, Approving the 2016- 2017, Declaring the Intent to Levy and Collect Assessments,• Setting a Time and Place for a Public Hearing." A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Resolution No, 2016-112, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2016-2017, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for Public i AYES: Lozano, Baca, Garcia, Rubio, Pacheco ES: None. ABSENT: None. ABSTAIN: None. S. APPROVE AND AD /i NO.2016-113,i' RESOLUTION OF THE CITY COUNCIL OF OF + rPARK,+ - APPROVING THE ENGINEER'S REPORT i ' THE CITYWIDEi AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS,!/ SETTING A TIME AND PLACE FOR A PUBLIC HEARING" Staff recommends that Council approve and adopt Resolution No. 2016-113, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Approving the • Report • i` Landscaping and Lighting Maintenance Assessment District i t Declaring-- and Collect Assessments, IE A motion was made by Lozano seconded by Pacheco and carried (5 — 0) tie 0 approve and adopt Resolution No. 2016-113, entitled "A Resolution of the CiU Council of the City of Baldwin Park, California, Approving the Engineer's Repo for the Citywide Landscaping and Lighting Maintenance Assessment District f FY 2016-2017, Declaring the Intent to Levy and Collect Assessments, an• Setting a Time and Place for a Public Hearing." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: None. �-111101: [01010 1] [3111 N ["mile] :a I 01:1:y-11 4 BIT, A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the agreement with the Baldwin Park Unified School District for publications in the Baldwin Park NOW and authorize the Chief Executive Officer to execute the agreement and any other necessary documents. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: None. 11. APPROVE WALNUT CREEK NATURE PARK, PHASE 11 PLANS AND SPECIFICATIONS AND AUTHORIZE PUBLICATION OF INVITATION TO BID Staff recommends that Council approve the plans and specifications for the Walnut Creek Nature Park Improvements Project, Phase 11, City Project No. 2016-0151, and authorize staff to advertise the Notice of Invitation to Bid. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the plans and specifications for the Walnut Creek Nature Park Improvements Project, Phase 11, City Project No. 2016-0151, and authorize staff AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: None. 12. APPROVE THE AWARD OF CONTRACT FOR COMPUTER SOFTWARE SYSTEM AND IMPLEMENTATION SERVICES FOR FINANCE, PAYROLL, BUSINES LICENS .1 HUMAN RESOURCE MANAGEMENT, PDI LANNING, BUILNG, PUBLIC WORKS AN CODE ENFORCEMENT Staff recommends that Council approve the award and agreement with Tyler Technologies, Inc., for the two systems and requisite implementation services and authorize the Mayor to execute the agreement (Attachment #2). ZMERM A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the award and agreement with Tyler Technologies, Inc., for the two systems and requisite implementation services and authorize the Mayor to execute the agreement (Attachment #2). AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: one. 13. APPROVE THE PURCHASE OF COMPUTER HARDWARE NECESSARY FOR THE IMPLEMENTATION OF UPGRADING OF THE CITY'S FINANCE, PAYROLL, BUSINESS LICENSE, HUMAN RESOURCE MANAGEMENT, PLANNING, BUILDING, PUBLIC WORKS AND CODE ENFORCEMENT SOFTWARE Staff recommends that Council approve the purchase of computer servers, switches and network attached storage (NAS) under the Western States Contracting Alliance — National Association of State Procurement Officials (SWCA-NASPO) Master Agreement, and authorize the Information Services Supervisor to issue a purchase order in the amount of $35,952.12, to DELL Marketing, L.P. for the purchase of the computer hardware. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the purchase of computer servers, switches and network attached storage (NAS) under the Western States Contracting Alliance — National Association of State Procurement Officials (SWCA-NASPO) Master Agreement, and authorize the Information Services Supervisor to issue a purchase order in the amount of $35,952,12, to DELL Marketing, L.P. for the purchase of the computer hardware. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: one. 14. APPROVE AND ADOPT RESOLUTION NO. 2016-135 TO RECERTIFY THE BALM PARK TRANSIT TITLE VI PROGRAM i Staff recommends that Council approve and adopt Resolution No. 2016-135, entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Recertification of the 2016 Title VI Program." A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Resolution No. 2016-135, entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Recertification of the 2016 Title VI Program." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: one. ABSTAIN: one. 15. APPROVE THE CORAK STROM DRAIN PLANS AND SPECIFICATIONS AND AUTHORIZE PUBLICATION OF INVITATION TO BID Staff recommends that Council approve the plans and specifications for the Corak Storm Drain Improvement Project, City Contract No. 2016-0152, and authorize staff to advertise 1111".1 on A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the plans and specifications for the Corak Storm Drain Improvement Project, City Contract No. 2016-0152, and authorize staff to advertise the Notice of Invitation to Bid. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: None. ABSTAIN: None. 16. APPROVE AND AUTHORIZATION FUNDING RECLASSIFICATION FOR AWARD OF BID OF CITY PROJECT NO. 2016.0123, TRAFFIC SIGNAL INSTALLATION AT LOS ANGELES STREET AND HORNBROOK Staff recommends that • • • •ve the reclassification of • i icontract r r Engineering amount•$196,996 ..andauthorize Finance Director tomake appropriate•changes. Councilmember Rubio asked for clarification as to why fund were being reclassified; ��xpressed concern that it would appear the City is "shifting money around" to cover • ojects. City Engineering Manager Sam Gutierrez explained that all of • used for road • • projects funds"and subject to specific purpose of this request is to shift monies from accounts in which not all funding was needed to those projects that need funding. A motion a...... made by •: • seconded by Pacheco, and carried 0 to approve the reclassificati• of i :• for the contract with PRM Engineering Services, Inc., in the amount of $196,996 and authorize the Finance Director to make appropriate fund changes. AYES: Lozano, Baca, Garcia, Rubio, Pacheco None. ABSENT: None. ABSTAIN: one. 17. APPROVE AN AGREEMENT WITH HdL COREN & CONE, FOR 5 -YEAR PROPERTY TAX CONSULTING SERVICES, AND �UTHORIZE THE MAYOR TO EXECUTE THE APPROVEDAGREEMENT Staff recommends thai •i • Property i Agreement with HdL,Coren i, Cone,and authorizeto execute the Agreement, subject• the review and approval of the Agreementby the City Attorney. A motion was m• _: by i t: seconded by r • and carried to approve the 5 -Year Property Tax Consultant Services Agreement with HdL, Coren i, Cone,and authorize the Mayorto execute the Agreement, subjectto the review • approval of • by Attorney. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. 18. RECOMMEND TRANSIT CENTER SECURITY UPGRADES PROjECT NO. 2015-0117 ACCEPTANCE OF IMPROVEMENTS AND AUTHORIZATION TO RECORD NOTICE OF COMPLETION Staff recommends that Council: 1. Accept the construction 'improvements by M3 Services Inc., and allthorize the recordation of a Notice of Completion; and 2Approve Change Orders and authorize the Finance Department to transfer $10,980.92 from the Federal Forfeiture Fund to Account #205-50-520-58100-15958- 2; and 3. Authorize the payment of $8,046.28 in retention funds to M3 Services, Inc., upon expiration of the 35 -day notice period. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to'. 1. Accept the construction improvements by M3 Services Inc., and authorize the recordation of a Notice of Completion; and 2. Approve Change Orders and authorize the Finance Department to transfer $10,980.92 from the Federal Forfeiture Fund to Account #205-50- 520-58100-15958-2 and 3. Authorize the payment of $8,046.28 in retention funds to M3 Services, upon expiration of the 35 -day notice period. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: one. E-1 9. DIRECTION TO CHANGE STREETILIGHT RATES TO LS -1 OPTION E FOR INSTALLATION OF LED STREETLIGHTS IN BALDWIN PARK SOUTHERN CALIFORNIA EDISON (SCE) SERVICE AREA Staff recommends that Council direct the Chief Executive Officer (CEO) to sign the LS -1 Option E streetlight rate form and thus initiate the change to LED streetlights in the Baldwin Park SCE service area. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to authorize and direct the Chief Executive Officer (CEO) to sign the LS -1 Option E streetlight rate form and thus initiate the change to LED Streetlights in the Baldwin Park SCE service area. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: one. ABSENT: one. ABSTAIN: None. COMMISSION CONSENT CALENDAR — SUCCESSOR AGENCY SA -1 9 APPROVE AN AGREEMENT WITH HdL, COREN & CONE, FOR 5 -YEAR PROPERTY TAX CONSULTING SERVICES, AND AUTHORIZE THE MAYOR TO EXECUTE THE APPROVED AGREEMENT Staff recommends that Council approve the 5 -Year Property Tax Consulta Services Agreement with HdL, Coren & Cone, and authorize the Mayor to execu the Agreement, subject to the review and approval of the Agreement by the Ci Attorney. I A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the 5 -Year Property Tax • Services Agreement with HdL, •" & Cone, and authorize the Mayor to execute the Agreement, subject to the review and approval of the Agreement by the City Attorney. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: one. PUBLIC HEARING — SUCCESSOR AGEACT SA -20 CONDUCT A PUBLIC HEARING FOR FISCAL YEAR 201612017 BUDGET AND APPROVE RESOLUTION NO. SA 2016-007 OR, IF NECESSARY, CONTINUE THE PUBLIC HEARING TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING, OR OTHER LEGALLY NOTICED DATE AS DEEMED NECESSARY AND ...• RESOLUTION NO. 2016-008 TO • FUNDING IN THE INTERIM.* Staff recommends that the Mayor open the Public Hearing, and, following the public hearing, approve the FY 2016-2017 Budget and Resolution No. SA 2016-007, entitled "A Resolution of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Adopting the Budget of the City •: the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017," • approve Resolution No. SA 2016-008, entitled "A Resolution of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park, County of Los Angeles, State of California, Authorizing a Continuing Appropriation For the •• Use • the 2015-16 Budget for Fiscal Year 2016-17 Pending Final Approval of the 2016-17 Budget," which would provide continued funding for City operations, and continue the hearing to July 6, 2016, or another legally noticed date as deemed necessary. Seeing no others wishing to speak on the item, Mayor Lozano closed the Public Hearing at 8:03 • A motion .i` by Lozano, • `i by Pacheco, and carried 0 to approve the FY 2016-2017 Budget and Resolution No. SA 2016-007, entitled "A Resolution of '. ` Successor Agency i, the Dissolved Community Developmen) Commissionof of Baldwin ParkAdopting Budget is City for the Fiscal Year Commencing • iEnding June : AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. STAIN: None. PUBLIC HEARING *This Public Hearingwas heldconcurrently.conducted is Housing Authority and Finance Authority. 21. CONDUCT A PUBLIC HE` - 2016/2017 D HEARINGAPPROVE RESOLUTION NO. 2016-132 OR, IF NECESSARY, CONTINUE THE PUBLIC SCHEDULED COUNCILOR OTHER LEGALLY NOTICED DATE AS DEEMED NECESSARY AND APPROVE RESOLUTION • r TO CONTINUE Staff recommends that the Mayor open the Public Hearing, and, following the public hearing, approve the FY 2016-2017 Budget and Resolution No. 2016-132, entitled "A Resolution of - City Councilof of Baldwin Park Adopting , - Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017," or approve Resolution N• 0 • entitled "A ResolutionCouncilof of Baldwin MayorPark, Authorizing a Continuing Appropriation For the Temporary Use of the 2015-16 Budget for Fiscal Year 2016-17 Pending Final Approval of the 2016-17 Budget," which would provide continued funding for City operations, and continue the hearing to July 6, 2016, or another legally noticed date as deemed necessary. Lozano opened the Public Hearing at 8:09 p.m. and invited all thoseis to speak in opposition i the item to come forward . • be a' qtqi Baldwin Park business owner, suggested that fundsbeing • to represent a better financial picture than actually exists; suggested that the Business Improvement District Advisory Board should have business owners seated as well; commented on funding allocations and asked about funds from the asset forfeiture account. &qgtq��, Baldwin Park resident, commented on an administrative memorandum that was distributed • ` dais and made available to the public which soughtis have a correction on a staff report appearing on the evening's agenda to be read into the record; f `•; on proposed • •i` i the accuracy of reports presented. HearingSeeing no further interest in speaking in opposition, Mayor Lozano invited all those wishing to speak in support of the item presented to come forward and be heard. Seeing no others wishing to speak on the item, Mayor Lozano closed the Public at s • to Asset Forfeiture funds; clarified that projected revenue for FY16-17 for the Ass Revenue Fund is approximately $150,000, yet no anticipated expenditures a expected at this time. Councilmember Rubio and Councilmember Baca both requested that the budg presentation occur prior to the Public Hearing being open for comments. CEO Yauchzee proceeded with a PowerPoint presentation of the proposed Fisc - Year 2016-2017 Budget, and responded to questions from Council. Discussion ensued regarding the expenditures from the current fiscal year a projections for the next fiscal year, and the value of such expenditures have sholl with regard to reportable progress A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the FY 2016-2017 Budget and Resolution No. 2016-132, entitled "A Resolution of the City Council of the City of Baldwin Park Adopting the Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 22. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION NO. 2016-128 AWARDING AN ENERGY SERVICES CONSTRUCTION CONTRACT FOR ENERGY EFFICIENCY IMPROVEMENTS Staff recommends that Council conduct a public hearing, pursuant to Government Code Section 4217, and consider Resolution No. 2016-128, entitled "A Resolution of the City Council of the City Of Baldwin Park Authorizing the City Manager or His Designee to Execute an Energy Services Contract with ConEdison Solutions," and authorize the City Manager to execute such Contract and any related financing and construction agreements as may be necessary to carry out the construction of the improvements. Councilmember Baca asked about any additional cost for longevity and maintenance of the streetlight bulbs or any other costs that should be considered. A representative of ConEdison provided affirmation that there is a ten-year parts and labor warranty on the project and that, based on the expected illumination life of the bulbs, they will last beyond ten years. Councilmember Rubio noted that a loan will be necessary to fund the project and asked whether this loan would be handled in-house, and whether this liability has been accounted for in the FY 2016-17 budget. Director Tam noted that loan financing is anticipated to be secured within the City's funding rather than seeking loan from an outside source; explained that this will provide for better interest and financial terms. CEO Yauchzee also explained that the loan would provide a benefit because the cost savings associated with the project would offset the cost of interest against the loan. Councilmember Rubio expressed concern about the potential for unanticipated maintenance costs and asked that staff provide information at a future meeting on the City's 5 -year Capital Improvement Plans. Page 13 of 15 Mayor Lozano opened the Public Hearing at 8:57 p.m. and invited all those wishi io speak in opposition to the item to come forward and be heard. Seeing no one wishing to speak in opposition, Mayor Lozano invited all tho wishing to speak in support of the item presented to come forward and be heard. Seeing no • ' wishing to speak on the item, i • .; • closed the ■ •. Hearing at 8:57 • .m. i A motion was made by Lozahoj seconded by Pacheco ' and carried (5 — 0) to approve Resolution No. 2016-128, entitled "A Resolution of the City Council of the City Of Baldwin Park Authorizing the City Manager or His Designee to Execute an Energy Services ContractConEdison Solutions,"and authorize the City Manager to execute such Contract and any related financing and construction agreements as may be necessary to carry out the construction of the • • AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. SENT: None. ABSTAIN: one. COUNCIL23. CONDUCT A PUBLIC HEARING TO CONSIDER A RESOLUTION OF THE CITY OF BALDWIN PARK CONFIRMINGADVISORY • + ' AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE ASSESSMENT BUSINESS IMPROVEMENT i .; FISCAL - 2016-17 CouncilStaff recommends that Council conduct a Public Hearing and, following the public hearing, approve the FY 2016-2017 Business Improvement Allocation Budget, then waive further reading, read by title only, and adopt Resolution No. 2016-125, entitled "A Resolution of the City of ' City is Baldwin Park,• f the AdvisoryBoard's • Report • Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2016-2017." fundsCouncilmember Baca asked about the funding practices for the July 4th Fireworks show, given funds are being drawn from the Business Improvement Tax fund rather ihan seeking sponsorships and grant funds as previously suggested; inquired as to whether •'I i be drawn each year fromBusiness Improvement• such events. Councilmember Rubio also expressed objection and echoed concerns regarding how the funds are being expended; suggested that utilizing funds for entertainment and other options; askei that considerationof • ` taken at a later time spentCouncilmember Baca also expressed concern about the amount of funds being • •...nsultants tf address `: downtown business plan but ii:i le results or products ' been produced. � r i • "ill i • • . • ':: � •.. ` 24. SELECTION OF AUDITING FIRM TO PROVIDE INDEPENDENT PROFESSIONJ ANNUAL AUDIT SERVICES Staff recommends the City Council select either the Pun Group or Vasquez & Company to provide independent professional annual financial audit services for the next four years `nding June 30, 2019, with an option to extend for two one-year periods ending June 30, 2020 and 2021, respectively; and to authorize the Mayor to execute a contract, subject t'l review and approval of the Contract by the City Attorney. 0 1 9 - 6 - I - I - 0 , Ult 9 4010IM&HIRAT610-Ifal - Councilmember Pacheco made a motion to select Vasquez & Company. ThemotiI to was seconded by Mayor Lozano. Upon call for vote, Councilmember Baca objecte and requested that the item be brought back at the next council meeting to allow ti further review the item. AYES: Lozano, Garcia, Pacheco NOES: Baca, Rubio. ABSENT: None. ABSTAIN: None. Final action resulted in a motion made by Pacheco, seconded by Lozano, and carried (3 — 2) with Councilmembers Baca and Rubio voting noe. ga�llj 51 im ra J Anap =M ren -1 i no 4k ADJOUELNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Councilmember Rubio, to adjourn the Regular meeting at 8:57 p.m. RM Manuel Lozano, Mayor IN WIN 1017,107 1 1711111100H UZ611 - ITEM NO. 6 e) MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING JULY 20, 2016, 5:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 504 p.m. by mayor Lozano. ROLL CALL PRESENT: Councilmember Ricardo Pacheco Councilmember Cruz Baca Mayor Pro Tern Monica Garcia Mayor Manuel Lozano (Mayor Lozano was excused from the meeting at 5:50 p.m.) PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 5.404 p.4 q[gg1qft!% Baldwin Park business owner, spoke about a potential project proposed over by Industrial, noting that the developer had committed to speaking to business owners in the area adjacent to the proposed project but none of the business owners have been approached thus far; stated that it will only cause more traffic congestion and that any new development in the area should wait until the ROEM project is completed and traffic/parking issues can be observed f i rst. 11MMS]1111111! F111111 I! ITT 11! 13! 1 111 1 ii ii 11 111! 1; M31�� , . 1* is Presentation by Matt Waken, of Walbern Development, Inc,, to consider options for potential development projects in downtown Baldwin P. Mark Walbern, of Walbern Development, Inc., narrated a PowerPoint A 1 10 ik Also present was Erick Van Wechel of Summa Architecture, who responded to questions from Council. .0069 GAS - -- 0 VITRI101111 0 WI Lai 011111-7111• a a 0 0 - Motion was made by Pacheco ' seconded by Garcia, and passed (3 — 2), with Councilmembers Baca and Rubio objecting, to proceed with the proposed DDA with Walburn Development for potential pr.- • 'i` e ouncilmember Pacheco directed staff to perform a financial analysis to •- the i• million •• in the General Fund •' a proposed Civic Center Project. COUNCIL COMMUNICATION Councilmember Pacheco took this opportunity to report back on his attendance at the ICA Convention held from June 23 — 26 in Carlsbad, California. He noted that some of the topics covered included Short Term Infrastructure Water Program; California Cap and Trade, Vigilance in Local Terrorism which proved to be very • information, Pursuant to paragraph (1) • subdivision (d) • Government Code • 54956.9: Case Name: Morris v. City of Baldwin Park, Claim Number 12-11442 Case Name: Hadsell V. City of Baldwin Park, Case Number BC548601t ••. 13057 Garvey Avenue; 13061 Garvey Avenue; r• Garvey Avenu,,� Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert • City Attorney Negotiating Parties: California Department • Transportation (CalTrans) Under Negotiation: Price and terms of payment Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) Gover-tivient Code • 54956.9: Wri ADJOURNMENT There being no further business, motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 6:53 p.m. REPORT ON CLOSED SESSION Mayor Lozano reported that the City would proceed with the development and intent to enter into a DDA with Walburn Development. Mayor City Clerk APPROVED MINUTES BALDWIN PARK FINANCE AUTHORITY JULY 20, 2016, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue , Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 10:35 p.m. ROLL CALL City Council present: Council Member Ricardo Pacheco Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tern Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 10:35 p.m. and seeing no one wishing to speak, Public Communications closed at 10:35 p.m. HKOAMOMAZI g 1. TREASURER'S REPORT: MAY 2016 Staff recommends that the City Council receive and file the May 2016 Treasurer's Report. 0) to receive and file the May 2016 Treasurer's Report. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 10:35 p.m. Mayor City Clerk APPROVED- MINUTES BALDWIN PARK HOUSING AUTHORITY JULY 20, 2015, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 10i35 p.m .0 1 TVA•I ON= I 1r1ZT=1fbTff•- - I'M re U17, Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tern Monica Garcia Mayor Manuel Lozano 1211JOILOWU6 Mb"In• Mayor Lozano opened Public Communications at 10�36 p.m. and seeing no one wishing to speak, Public Communications closed at 10:36 p.m. i 1- 1. TREASURER'S REPORT: MAY 2016 Staff recommends that the City Council receive and file the May 2016 Treasurer's Report. A motion was made by Lozano, seconded by Pacheco and carried (5 - 0) to receive and file the May 2016 Treasurer's Report. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: one. ABSENT: one. ABSTAIN: one. ADJOURNMENT There being no other business to discuss, and all other matters having been addresse a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 10:3 p. M. �1- Mayor City Clerk TO: The Honorable Mayor and Members of the City Council _1\ FROM: Rose Tam, Director of Finance ro DATE: August 3, 2016 All/ SUBJECT: Adopt Resolution No 2016-138 Setting the Appropriations Limit for Fiscal Year 2016-17 The City of I aldwin fark is required by State law to annually adopt a resoffuffi—o-n--e-sTalffishing thF City's Appropriations Limit. The Appropriations Limit applies to the City's General Fund expenditures. The Appropriations Limit for fiscal year 2016-17 is $72,255,645. The budgeted revenues subject to limitation for the fiscal year 2016-17 is $23,312,966. FISCAL IMPACT None RECOMMENDATION Adopt Resolution No.2016-138 setting the Appropriations Limit for Fiscal Year 2016-17 at $72,255,645. HKMI N MW Article X111B of the California State Constitution specifies that appropriations made by State and local governments may increase annually by no more than a factor comprised of the change in population combined with either the change in California per capita personal income or the change in the local assessment roll due to local non-residential construction, whichever is greater. The original base year was 1978 so the formula is based on the aggregate increase annually since that date. FYI 6-17 Appropriation Limit Staff Report Page 2 Data provided by the State Department of Finance indicates that the population change in the City of Baldwin Park over the last year was 0.27%. Additionally, California's per capita personal income change was 5.37%. These factors combined will increase the City's annual appropriations limit to $72,255,645 for the Fiscal Year 2016-17. Although the law authorizes the City to spend up to this amount from the proceeds of taxes, the fiscal year 2016-17 adopted General Fund budget proposes to appropriate only 32% of this limit. 1. Resolution No. 2016-13 8 2. Appropriations Limit Worksheet [.4 *TST M I 1561'k, I lk 101 Will T -S i 0 0 0 0. 0 1 0 Ul U U Z001 a F—A I Lei 0 F-11 4 W, I I a 1•- .i z ablish an Appropriations Limit annually beginning with the fiscal year ending June 30, 1981; WHEREAS, the City Council is required by Section 7910 of the Government Code to establish its Appropriations Limit by Resolution; and, WHEREAS, the Appropriations Limit documentation has been available for publi s inspection for the required fifteen days, in accordance with Section 7910 of the Governme Code, prior to the approval of the limit by the Legislative Body. I NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The Appropriations Limit for the Fiscal Year 2016-17 has been determined to be $72,255,645 and was prepared using the change in the Per Capita Personal Income change of 5.37% and the City population change of 0.27% as provided by the State Department of- Finance, pursuant to Sections 2227 and 2228 of the Revenue and Taxation Codes, calculations as of January 20.16. Section 2, That the City Clerk shall certify to the adoption- of this. Resolution and- the same shall be in full force and effect immediately upon its adoption. Nii12AIRRIM-11-1 9 24 21 il 11i - ii�i - ZMEMEM MANUELLOZANO MAYOR Resolution No. 2016-138 Page 2 ATTACHMENT I STATE OF CALIFORNIA COUNTY OF LOS ANGELES )ss. CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2016-138 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on August 3, 2016, by the following vote: TFSTW�111111111 ■ ALEJANDRA AVILA CITY CLERK N71 74IRNSWEE, FISCAL YEAR 2016-17 ADOPTED APPROPRIATIONS LIMIT F•' FISCAL YEAR 2015-16 68,466,252 Fiscal Year i, Adjustment REVISED APPROPRIATIONS LIMIT FO YEAR 2015-16 68i391,524 APPROPRIATIONS LIMIT FOR FISCAL YEAR 2616-17 ADJUSTMENT FACTORS: Per Capita Change 5.37% Ratio 1.0537 Population Change 0.27% Ratio 1.0027 Total Adjustment Factor for Fiscal Year 2016-17 1.0565 APPROPRIATIONS LIMIT FOR FISCAL YEAR 2016-17 72,255,645 APPROPRIATIONS SURJECI TO LIMITATION FOR FISCAL YEAR 2016-17, Proceeds from Taxes 23,312,966 Exclusions Appropriations Subject to Limitation 23,312,966 Current Year Limit 72,255,645 Over (Under) Limit $ (48,942,679) PERCENT OF TAX PROCEEDS TO TOTAL APPROPRIATIONS LIMIT 32%® ITEM No. 5 I .r ® Maria Contreras, City Treasurer Rose Tam, Director of Finance DATE: August 3, 2016 Ay", SUBJECT: APPROVAL OF ANNUAL STATEMENT OF The City is required by the California Government Code to submit annually an Investment Policy for the current fiscal year. Attached is the Investment Policy for Fiscal Year 2016-17. This is in accordance with the State Treasurer Investment Policy Guidelines for 2016. FISCAL IMPACT RM That the City Council receive and file the attached Statement of Investment Policy for Fiscal,,!, r_> Year 2016-17. The State of California Government Code requires each local entity adopt an annual Statement ge Investment Policy. California Government Code Section 53600 et seq. allows a local a ne the agenc to invest such (yortion of tj money as it deems wise or expedient in certain types of investments. As reported in the month' Treasurer's Report, the City of Baldwin Park has investments with the State Local Agen Investment Fund (LAIF). With the current investment situation, rates are very low, so LAI, provides the most security and liquidity without any real loss of interest. I Statement of Investment Policy Staff Report Page 2 - Statement of investmentPolicyreviewed annually• include any new_ or legislation concerning the investing of City funds. The City's cash management system is designed to forecast immediate cash requirements and invest surplus monies to the fullest extent while still considering safety and liquidity. Stafft investment decisions with careprudence i diligence 'current investmentsprevailing circumstances. It acts in accordance under the prevailing prudent person rule of a person in like capacity (Civil Code Section 2261, et seq) and will also only make those allowable under Statei..... California Government Code Section 53600 et seq and the City -adopted Statement of _ _ Policy. TheInvestment Policy compliance with the Government Code. The criteria for selecting investments in their order of priority are liquidity, and yield. None. Current State Law mandates the City Council to review and adopt a Statement o Investment Policy annually. CITY OF BALDWIN PARK STATEMENT OF INVESTMENT POLICY FISCAL YEAR 2016-2017 A * PURPOSE mlr4txv4dffv�wfgikoAfUshes uidelines for the investment of the Cito's sur-clus cash that is not required to meet the daily cash obligations of the City. The Investment Policy outlines the investment objectives and the allowable investments in accordance with applicable laws of the St,?te of B. SCOPE 1. The Investment Policy applies to all financial assets of the City as included in the Comprehensive Annual Financial Report. 2. The Investment Policy applies to activities of the City with regard to investing surplus cash of all funds, including: a. General Fund b. Housing Authority c. Successor Agency d. Financing Authority V v f. Internal Servic:e�ui g. Trust & Agency Ful The City Council has appointed the City's elected Treasurer to be responsible for surplus cas management and investment decisions and transactions. Daily cash management responsibili has been delegated to the City's Department of Finance. The Finance Director and th I Accounting Manager shall ensure compliance with the City's investment policy. All investme transactions will be approved by either the City Treasurer or the Finance Director. i D. OBJECTI'TES The primary objectives ' in order o priority, o t e City o Ba •win Par s investment activities are safety, liquidity and yield. The criteria for each are discussed below. 1. SAFETY: The safety and risk associated with an investment, refers to the potential loss of principal or interest or a combination of these two amounts. Safety of principal is the primary objective and only those investments considered to be very safe will be utilized by the City of Baldwin Park. The City shall seek to ensure that capital losses resulting from securities default or the erosion of market value are avoided. Em City of Baldwin Park 2. �IQQfpj(t, This refers to the ability to "cash in" at any moment in time with min im chance of losing a portion of the principal or interest. Liquidity shall remain s uffic ient to enable the City of Baldwin Park to meet anticipated operating needs and hold ani RMMHMZMN�� 3. YIELD: Yield is the potential dollar earnings an investment can provide; this is also described as the rate of return or "interest". The City's investment portfolio shall be managed to obtain market rates of interest while preserving and protecting capital in the overall portfolio. E. ETHICS AND CONFLICTS OF INTEREST Officials and employees involved in the investment process shall refrain from all personal business activity that could conflict with the management of the investment program, or impairs their ability to make impartial investment decisions. All individuals involved shall disclose all gifts and income in accordance with California State Law. F. STRATEGIES 1. The City shall maintain a cash management system which accurately monitors and forecasts revenues and expenditures enabling the City to invest surplus cash to the fullest extent possible. 2. The City shall apply the prudent investor standard in the context of managing the overall portfolio. When making investment decisions, the City shall act with care, skill, prudence and diligence under circumstances then prevailing, including but not limited to, the general, economic conditions and the anticipated needs of the City. The City would use the standard that a prudent person acting in a like capacity and familiarity with those matter would use in the conduct of funds of like character and with like aims, to safeguard the principal while maintaining the appropriate liquidity. 3. The City shall manage the investment portfolio with a buy -and -hold strategy rather tha seek optional returns through such techniques as swaps. The buy -and -hold strate ensures the return of all invested principal monies. The latter approach would require a allocation of resources, the cost of which may be greater than the benefit realized. I G. INVESTMENT PORTFOLIO 1. The City is authorized to invest in certain types Of securities in accordance with Californ Government Code Section 53601 et. seq. and 53635 et. seq. Authorized investments sh also include investments with the Local Agency Investment Fund (LAIF) in accordance wi the California Government Code Section 16429.1. The City has further limited the types securities in which the City may invest. Only thse securities listin the Investment li are authorized investments. The following are authorized investments for the City: I oed Po City of Baldwin Park 2. Money market mutual funds managed for or by the trustees ' paying agents an custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying are purchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. H , SAFEKEEPING AND COLLATE RALIZATIOrl, securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery -versus -payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. �MIII Per Government Code Section 53601 Maximum Allowable Maximum Maximum Minimum Investment Allowable Investment Quality Authorized Investment Type Percentage Maturity in One Issuer Requirements US Treasury Obligations None 5 Years None' None (unlimited) US Agency Obligations None 5 Years None' None (unlimited) Negotiable Certificates of Deposit (CDs) 30% 5 Years $250,000'--,,-- None Non-negotiable Certificates of Deposit one 5 Years $250,000b None (unlimited) -Banker's Acceptance 40% 180 days 30% None Repurchase Agreements None I Year None' None (unlimited) Mutual Funds and Money Market Mutual Highest Funds 20% None 10% Rating Commercial Paper— Pooled Funds 40% 270 days 10% "A" Rating Commercial Paper — Non Pooled Funds 25% 270 days 10% "A" Rating Local Agency Investment Fund (LAIF) None None (on $40,000,000 None (unlimited) demand) a fully secured by Federal Government b per limit set by Federal Deposit Insurance Corporation 2. Money market mutual funds managed for or by the trustees ' paying agents an custodian banks contracted by the City may be purchased as allowed under the California Government Code. Only funds holding U.S. Treasury or Agency obligations can be utilized. 3. No investment shall be made in any security underlying are purchase agreement, other than a security with a term remaining to maturity in excess of five years. 4. No investment shall be made in any security that could result in zero interest accrual if held to maturity. These include inverse floaters, range notes, or mortgage derived interest -only strips. H , SAFEKEEPING AND COLLATE RALIZATIOrl, securities purchased from a broker or dealer shall be held in third party safekeeping by the trust department of the City's bank or other designated third party trust, in the City's name and control. All securities will be received and delivered using standard delivery -versus -payment procedure. Deposit -type securities (i.e. certificates of deposit) shall be collateralized in accordance with the State of California Government Code. �MIII City of Baldwin Park Ja. Fiscal Year 2016-2017 1. REPORTING REQUIREMENTS The City Council will be provided a monthly Treasurer's Report approximately 45 days following the end of the month. Data for investments will include: purchase and maturity dates, par values, current principal, premium or discount, interest rate, description, book value, and market value. Cash in the bank will be reported by entity at the amount on the monthly bank a WIN -110 =- J. INVESTMENT POLICY The City Council will be provided an annual Statement of investment Policy for their approval during the first quarter of the fiscal year. K. QUALIFIED BROKER/DEALERS The City shall only conduct investment transactions with banks, savings and loans or with licensed broker/dealers. Investment earnings from authorized investments are allocated quarterly to various funds cased on their month end balances of the pooled portfolio. r i � IC7AVU Honorable Mayor and City Council members Sam Gutierrez, Interim Directoris Works August, 2016 AWARD OF r - CITY PROJECT NO.l WALNUT CREEK t r, PARK IMPROVEMENTS PHASE SUMMARY This item will award the contract for City Project No. 2016-0151— Walnut Creek Nature Park Improvements, Phase II to Lucas Builders, Inc., in the amount of $754,854.00. FISCAL This project is funded with restricted funds; no General Funds are used. Funding for this project is as follows: MOO My 1191� # MIJ I I I I I - I Le NO a 19 . • AlternatesApprove and award the contract to Lucas Builders, Inc, in the amount of $754,854.00 including Bid • of • 1 1i and authorize the Mayor to execute the contract for City Project No. 2016-0151 - Walnut Creek Nature Park Improvements, Phase 11, BACKGROUND On February I, 2015, the City Council approved the final conceptual design prepared by Restoration Design Group for improvements to Walnut Creek Nature Park. At that meeting, it was recognized that due to lack of funding to complete the recommendations in one phase, the project was to be divided into several phases. On Docember 16, -i r, Constructionr' • r appfoVcd plansand for Walnut CreekOn April 20 concrete2016, the City Council accepted the improvements for Phase 1. 1 This project represents the second of three planned phases for the nature park improvements. The Phase 11 project consists of grading for planting of trees, shrubs and plants, expansion of the irrigation system, walking path,• • -' _ to the observation structur` including installationof ii, new concrete flooring and new deck and fencing. Other improvements include installing 2 ADA accessible parking stalls, construction of an ADA pedestrian bridge, and the construction of 2 new play DISCUSSION On March 16, 2016, the City Council authorized a professional services agreement for Restoration Design Group to prepare construction plans and specifications for Phase 11 of the Walnut Creek Nature Park Improvements. Further, on June 20, 2016, the City Council accepted the Plans and Specifications for this project and authorized staff to advertise the project to obtain construction bids. On July 21, 2016, a total of nine (9) bids were received and checked for errors, and all were determined to be valid. The followingof _ bids received. The lowest responsive bid was $754,854.00 from Lucas Builders, lneof Fullerton, CA. Lucas Builders, Inc. has been in business for over 10 years and has an active Class A California Contractor's License as required for the project. The City has checked and verified references and recommends that we move forward with the award of contract for this project. If awarded, the project construction will commence on the 3d week of Augustand will be completed by • " • •. UNJIMMUMM None Required. Lucas Builders, Fullerton, c � i • � 11 YAKAR Covina, CA Wright Construction .. Corp Carlsbad, CA $827,491.00 PCN3, Inc. Los Alamitos, CA $8459950.00 Placentia, CA $879,810.00i • -a #' # . • • . •'`Northridge, CA $899,613.00 ., Riverside, •. .1. 0 La Habra, CA $1,003,000.00 Pomona, CA The lowest responsive bid was $754,854.00 from Lucas Builders, lneof Fullerton, CA. Lucas Builders, Inc. has been in business for over 10 years and has an active Class A California Contractor's License as required for the project. The City has checked and verified references and recommends that we move forward with the award of contract for this project. If awarded, the project construction will commence on the 3d week of Augustand will be completed by • " • •. UNJIMMUMM None Required. 1 r r r ► rr. FROM: Sam Gutierrez, Interim Directorc Works DATE:s , 2016 SUBJECT:I — CITY PROJECT NO. 2-152 DRAINMTD 1854 CORAK STORM SUMMARY This item will award the contract for City Project No. 2016-0152 MTD 1854 Corak Storm Drain Improvements to Wright Construction Engineering Corp, in the amount of $822,265.00. FISCAL IMPACT This project is funded with restricted funds; no General Funds are used. Additionally, a portion of this project will be funded by the City of Irwindale. Funding for this project is as follows: Funding o t Available ITEM NO. $100,000 Measure R — Fund #254 $50,000 STAFF REPORT $189,223 CDBG — Fund#220 $528,243 1 r r r ► rr. FROM: Sam Gutierrez, Interim Directorc Works DATE:s , 2016 SUBJECT:I — CITY PROJECT NO. 2-152 DRAINMTD 1854 CORAK STORM SUMMARY This item will award the contract for City Project No. 2016-0152 MTD 1854 Corak Storm Drain Improvements to Wright Construction Engineering Corp, in the amount of $822,265.00. FISCAL IMPACT This project is funded with restricted funds; no General Funds are used. Additionally, a portion of this project will be funded by the City of Irwindale. Funding for this project is as follows: Funding o t Available Gas Tax — Fund #240 $100,000 Measure R — Fund #254 $50,000 Prop C — Fund#245 $189,223 CDBG — Fund#220 $528,243 City of Irwindale $26,393 Total Available Funds $893,859 Approve and award the contract to Wright Construction Engineering Corp in the amount of $822,265.00 and authorize the Mayor to execute the contract for City Project No. 2016-0152 - MTD 1854 Corak Storm Drain Improvements. BACKGROUND On March 29, 2012, Staff invited proposals from qualified design firms for preparation of the project plans and specifications. On June 6c", 2012, City Council awarded a contract to Civil Source Inc. for this work. This project consists of excavating and installing RCP Storm Drain pipe and various Catch Basins along the benefit area including removal and replacement of curb and gutter, driveway approaches, sidewalk, cross -gutter, installing 8 -in sewer VCP pipe and construction of sewer manholes, constructing full Page 2 asphalt street sections constructing 2 -in asphalt concrete overlay and constructing concrete drainage channel. In addition, a portion of this project will service an existing City of Irwindale catch basin that is at th intersection of Ramona Blvd. and Francisquito Ave. The City is expecting to execute a Cooperativ Agreement with the City of Irwindale in the amount of $26,393 for the construction of the storm drai • r" that will connectto the existing catch basin. I DISCUSSION On June 20, 2016, the City Council accepted the Plans and Specifications for this project and authorized staff to advertise the project to obtain construction bids. On July 21, 2016, a total of eight (8) bids were received and checked for errors, and all were determined to be valid. The following is a summary of the bids received. The lowest responsive bid was $822,265.00 from Wright Construction Engineering Corp of Carlsbad, CA. Wright Construction Engineering Corp has been in business since 2014 and has an active Class A California Contractor's License as required for the project. The City has checked and verified references r • recommends that• i . r with the award of • . for • i If awarded, the project construction will commence on the 3rd week of August and will be completed within ten weeks. i IF None Required. Wright Construction Engineering Corp Carlsbad, C $822,265.00 r # Perris,i ++ ii 1 i ': i i • • aldwin Park,* 1 i Iii .,Ana r a. CA lii ii' *, i r i' • CI*�I I $1,191,945.00 Chino, CA $1,240,714.85 Brea, CA $1,361,361.00 • Irvine, $1,398,875.00 The lowest responsive bid was $822,265.00 from Wright Construction Engineering Corp of Carlsbad, CA. Wright Construction Engineering Corp has been in business since 2014 and has an active Class A California Contractor's License as required for the project. The City has checked and verified references r • recommends that• i . r with the award of • . for • i If awarded, the project construction will commence on the 3rd week of August and will be completed within ten weeks. i IF None Required. ITEM NO. 9 TO: Honorable Mayor and Members of the City Council ��Ip FROM- Manuel Carrillo Jr., Director of Recreation & Community Sci*kO DATE: August 3, 2016 SUBJECT: WAIVE FORMAL BID PROCEDURES FOR THE PURCHASE OF JANITORIAL SUPPLIES THROUGH THE NATION INTERGOVERNMENTAL PURCHASING ALLIENCE I SUMMARY The purpose of this staff report is for the City Council to authorize the procurement ofjanitorial supplies under the National Intergovernmental Purchasing Alliance (National IPA.) FISCAL IMPACT The current budget has $60,000 allocated for janitorial supplies in account number 100-60-620-53100-00000-2 and 252-60-620-53100-00000-2, Materials and Supplies. The to of the contract will be for a period of up to three (3) years for as long as the vendor continues to offer State pricing. No fiscal impact; expenditures were included in the adopted budget. RECOMMENDATION Staff recommends that the City Counc 1) The City Council find (i) that it would be uneconomical to follow purchasing procedures since the supplies are available through an existing contract with the State and the State previously completed the bidding process and (ii) that the welfare of the public therefore would be promoted by dispensing with ths purchasing procedures as allowed in the City's Purchasing Ordinance Chapter 34 section 37 (A); and 3) Authorize Recreation and Community Services Director to award the contract on a yearly basis, but not to exceed three (3) years as long as the vendor continues to offer State pricing; and 4) Authorize Recreation and Community Services Director to expend $30,000 from Account 100-60-620- 53100-00000-2 and $30,000 from 252-60-620-53100-00000-2 for a total of $60,000. BACKGROUND At their June 20, 2016 meeting, the City Council approved the Fiscal Year (FY) 2016-2017 budget, which included line item under Cost Center 620 for the purchase ofjanitorial supplies for all City facilities. These supplies can purchased under the National IPA from an authorized supplier at net State cost. Staff is requesting to waive t formal bid %rocess to allow staff to (trocure with a State authorized suQfffilier as Gier the Ci*v Purchasin Ordinan Chapter 34 section 37 (A) that reads as follows; d Whenever the Council finds that the public interest and convenience require, the City may purchase public agencies, without complying with the requirements of this chapter. — "TOW.r.11M August 3, 2016 Page 2 1 The purchasing ordinance authorizes this process because contracts issued under the State already went through a bidding process at the time they were selected and were made an authorized contractor. ALTERNATIVES Provide alternative direction or do not approve the formal bid procedures for the purchasing ofianitorial supplies. 'IV, mill Honorable ayor and Members of the City Council Manuel ar illo Jr., Director of Recreationi e vic s, 2016 SUBJECT: 2016-139 AND APPROVEA CONCEPTUAL DESIGN FOR THE CONSTRUCTION OF A COMMUNITY PARK AT OLIVE MIDDLE SCHOOL SUMMARY The purpose of this staff report is for the City Council to adopt Resolution No. 2016-139 and approve the on - binding conceptual design to construction of a community park at Olive Middle School FISCALC The total Fiscal Impact is unknown at this time and it depends on future Joint -Use Agreement to be presented at a subsequent City Council Meeting. RECQMMENRAIM Staff recommends that the City Council consider the options and provide direction to staff - 1) Authorization Adopt Resolution No. 2016-139 to participate in the Proposition 40 "California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002" and 2) Approve the conceptual design for the project. BACKGROUND On March 5, 2002, voters passed Proposition 40 by 56.8%, the $2.6 billion "California Clean Water, Clean Air; Safe Neighborhood Parks, and Coastal Protection Act of 2002" (2002 Resources on). The passage of Proposition 40 provided funds for local assistance grants as set forth in §5096.600 through §5096.683 of the Public Resources Code. The intent of - Youth SoccerProgram .+ • grants on • etitive basis for• - development of new youth soccer, baseball, softball, and basketball recreation opportunities in heavily populated, low-income urban areas with a high youth crime and unemployment rate" to Local Agencies and Community -Based Organizations as set forth in §5004.5 of the Public Resources Code. Funding through Proposition 40 under the California Youth Soccer and Recreation Development Program i available for development of a Community Park to include multi -use field. This new opportunity to apply fo funding can provide an opportunity for the City and School District to collaborate on this project that wi promote health and wellness as well as increased green space in the City. I Staff is recommending that the City form a partnership with the Baldwin Park Unified School District to apply for the California Youth Soccer and Recreation Development Grant to fund the project. The proposed project is a Community Park equipped with multi -use sports field, group picnic areas, . park plaza, two [�Jaygrounds, sports field lighting, ADA compliant structures, and indoor/outdoor restrooms along with formalized street parking strippingto accommodate all memr of • Adopt Resolution No. 2016-139 August 3, 2016 Page 2 This area is currently underutilized due to the condition of the existing facilities, lack of recreational opportunities and lack of green space. This contributes to the City's deficit of usable open space and has a negative impact on the quality of life for residents in that part of the City as indicated in the Park Master Plan. Recent results from the LA County Countywide Comprehensive Park Master Plan determined that the City of Baldwin Park (Study Area 5), continues to rank as a very park poor community with only .3 park acres per 1,000 compared to the County average of 3.3 per 1,000. In addition, a mere 22% of the population has accessibility to walk to a park compared to the County average of 49% being within walking distance of a park. The proposed location of the project near the northwest part of Baldwin Park aims at creating equitable green space in the community, and respond to the high/very high needs of a park in the City, placing almost 44,561 residents or 58% of the population within closer proximity to a park. Furthermore, the project is a proactive effort to respond to the needs of the Baldwin Park community as expressed in the Needs Assessment Study Area 58 focus groups that prioritized a total of 10 projects. Building a new park with a multipurpose field and picnic shelters ranked as the number one request in the list of prioritized proj ects. The grant has several requirements; 1) a resolution and conceptual plan will be presented at the City Council Meeting on August 3`d, 2) conceptual plan, to be presented City Council for approval then consequently present to the Baldwin Park Unified School District Board (BPUS DB), 3) Joint Use Agreement to be approved by of the City Council and the BPUSDB, and 4) Project Public Input Meeting. All of these requirements must be completed prior to the grant deadline of November 1, 2016. Staff will begin coordinating various aspects of the grant to meet the deadline this fall. LEGAL REVIEW 1VArtiev Vzs reviewed and aDDroved it as to form. ALTERNATIVES City Council may choose not to adopt Resolution No. 2016-139 and or approve the conceptual design and provide direction to staff. ATTACHMENT 1) Resolution NO. 2016-139 2) Conceptual Design •[SIM612 I "MM9111 WAR101GIMPSIMA III WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Youth Soccer and Recreation Development Program, setting up necessary procedures governing the application; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant to certify by resolution the approval of application before submission of said application to the State; and WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope project; WHEREAS, the Puente Hills Landfill Park Master Plan provides for diverse, healthy and active outdoor recreational experiences and programming that will promote healthier and more active lifestyles and encourage partnership opportunities and collaboration with neighboring communities; WHEREAS, the vision for the future park at the Puente Hills Landfill is the culmination of a broad-based and inclusive community participation process, resulting in the Final Park Concept and twelve essential project objectives; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL HEREBY: APPROVES THE FILING of an Application for a Community Park at the live e School, and 1) Certifies that said Applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project; and 2) Certifies that if the project is awarded the Applicant has or will have sufficient funds to operate and maintain the project, and 3) Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and 0 e a - I so Al I — — 0 • P • 111"111KI 111111106 Loll P 0 Met WO.- Big•WilioJ111111VII i:• 0_1 M -1=11M 19 Lq 111ye, 6 a a Resolutio016-139 Page 2 which may be necessary for the completion of the Grant Scope; and i,) Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. 1, the undersigned, hereby certify that the foregoing Resolution Number 2016-139 was duly adopted by the City Council following a roll call vote: Mae] MOM STATE OF CALIFORNIA COUNTY OF LOS ANGELES 88. CITY OF BALDWIN PARK 1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on August 3, 2016, by the following vote: ALEJANDRA AVILA CITY CLERK I A ITEM NO. 10 STAFF REPORT TO- Honorable Mayor and City Council members FROM: Sam Gutierrez, Interim Director of Public Woe� DATE: August 3 d 2016 SUBJECT: ADOPTION OF RESOLUTION N)O� 201164401 A RESOLUTION OF THE CITY OF BALDWIN PARK APP 04 0 VH MKII.W.A01" k, S. APPROVES THE ADOPTION OF A YOUTH EMPLOYMENT PLAN SUMMARY Staff requests that the City Council consider adopting Resolution No. 2016-140, a resolution approving the application to the Los Angeles County Regional Park and Open Space District for First Supervisorial District Excess Funds for the procurement and establishment of trees at the centerline medians along Ramona Boulevard, Baldwin Park Boulevard, Badillo Street and Amar Road. FISCAL IMPACT There are no matching funds required and thus no impact to the General Fund. The Los Angeles County Regional Park and Open Space District grant would fund the entire project if approved. K MMENDATION - I F MQMM It is recommended that the City Council waive further reading, read by title only, and adopt Resolution No. 2016-140 entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICTFOR FIRST SUPERVISORIAL DISTRICT EXCESS FUNDS FOR TREE PLANTING GRANT PROGRAM AND APPROVES THE ADOPTION OF A YOUTH EMPLOYMENT PLAN". BACKGROUND In partnership with the Los Angeles County Regional Park and Open Space District, Supervisor Hilda L. Solis announced the availability of $200,000 for a competitive grant program in the First Supervisorial District. The program offers funding to reduce heat islands by planting trees. Projects may consist of purchasing, planting and a period of maintaining the planted trees. The Countywide Comprehensive Parks and Recreation Needs Assessment Final Report will give priority to projects that demonstrate how planting trees create healthy communities and meet the needs outlined. The types of project and costs eligible are capital improvement tree planting projects within the boundaries of the First Supervisorial District to plant trees in parks, open space areas and other �"LI-141U lwn-d,�, i 0 cover the costs of obtaining and planting of trees, including planting supplies such as root barriers, if necessary, stakes, tree ties and any site preparation. Additionally, a portion of the grant funds may be used toward improving the health of the existing trees in the tree planting locations. NOC Citywide Parkway Tree Planting Page 2 — ----- a Consideration should be given to species selection and planting location. Where possible , it is recommended that applicants plant 15 -gallon trees to increase survival rates; if applicants plan to plant trees of a different size, they should present their rationale. Applicants should describe how trees will be planted and maintained over time and how they will ensure that trees survive long term. • may include the purchase and installation • temporary • permanent irrigation and contingencies for tree failures. DISCUSSION The Los Angeles County Regional Park and Open Space District is now accepting applications for the 2016-17 Competitive Tree Planting Grant Program discussed above and staff has prepared an application for a grant in the amount of $200,000. These potential funds will be used to plant trees at the centerline medians along Ramona Boulevard, Baldwin Park Boulevard, Badillo Street and poll "MIS M1 Location No. of Trees Centerline medians along the streets, including: Ramona Boulevard 320 Baldwin Park Boulevard 28 Badillo Street 57 Amar Road 9 Total 414 The grant will be used to cover the cost of purchasing the trees and planting supplies and providing maintenance during a two-year establishment period, which is vital to the new trees' long-term survival. In order to be eligible for the grant, the City must adopt a resolution approving the submittal of applications to the Los Angeles County Regional Park and Open Space District. The deadline for this resolution adoption is August 10, 2016, or the application will be disqualified. a FJCK�� i11 lb"relor-Niv-14L11 - ATTACHMENTS #1. Resolution No. 2016- 42. • Employment • # Attachment I Resolution No. 2016-140 WHEREAS, the people of the County of Los Angeles on November 3, 1992, • on November 5, 1996 enacted Los Angeles County Proposition A, Safe Neighborhood Parks, Gang Prevention, Tree -Planting, Senior and Youth Recreation, Beach and Wildlife Protection (the Propositions), which among other uses, provides funds to public agencies and nonprofit organizations in the County for the purpose of acquiring and/or development facilities and open space for public recreation; and WHEREAS, the Propositions also created the Los Angeles County Regional Park and Open Space District (the District) to administer said funds; and IN - - 1. 177770 grant funds under the Propositions, and MRSURRI to WHEREAS, said application contains assurances that City of Baldwin Park must comply with; and WHEREAS, City of Baldwin Park certifies, through this resolution, that the application is approved for submission to the District; and WHEREAS, City of Baldwin Park will enter into an Agreement with the District to provide • for acquisition and development projects. WHEREAS, the District's procedures require the adoption of a Youth Employment Plan for development projects by the governing body of the agency. NOW, THEREFORE, BE IT RESOLVED THAT THE BALDWIN PARK CITY COUNCIL HEREBY: 1. Approves the filing of an application with the Los Angeles County Regional Park and Open Space District for First Supervisorial District Excess Funds for the above project; and 2. Certifies that City of Baldwin Park understands the assurances and certification in the application form; and 3. Certifies that City of Baldwin Park has, or will have, sufficient funds tooperate and maintain the project in perpetuity; and WIM• 4. Certifies that City of Baldwin Park will sign and return ' within 30 days, both copies of the project agreement sent by the District for authorizing signature; and 5. Approves the adoption of a Youth Employment Plan for the project (see attached); and 6. Appoints the Director of Public Works, or designee, to conduct all negotiations, and to execute and submit all documents including, but not limited to, applications, agreements, amendments, payment requests and so forth, which may be necessary for the completion of the aforementioned project. ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2016-140 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on August 3, 2016 and that the same was adopted by the following vote to wit: M JL9 E IMM AMANDA AVILA CITY CLERK RAW M,, � Attachment A Tree Planting Improvements Youth Employment Plan 19nder the provisions ot tile LOS Allgere,7=0077PORCY On eMPloyme J the City of Baldwin Park received an allocation of $42,642.30 equal to ten percent of the City's total development project funding from Proposition A of 1992 and 1996. To date, the City has reported a total of $42, 648.25 in paid at -risk youth employment, exhausting all allocated funds. The City has already met its obligation for the Youth Employment P1,9n. ITEM NO. I I TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Servicee DATE: August 3, 2016 SUBJECT: APPROVAL OF AN AGREEMENT WITH CHRISTIANSEN SUMMARY The purpose of this staff report is for the City Council to consider an Agreement with Christiansen Amusements for the purpose to provide carnival services for the City's 60th Anniversary Celebration, November 3 through November 6, 2016, FISCAL IMPACT This agreement is anticipated to generate an approximately $12,000 from ticket sales towards the City's General Fund. RECOMMENDATION Staff recommends the City Council to approve the attached Agreement and authorize the Mayor to execute the necessary documents. BACKGROUND At their January 20,� 2016 the City Cbunci a a specia cc e ratory 60" Anniversary c e to officially kick-off the Diamond Celebration. The culmination of the yearlong celebration is a Carnival scheduled for Thursday, November 3 d through Sunday, November 6 th, With a special parade on Saturday, November 5 1h themed "Celebrating a Diamond Community. " The parade steps -off at 9:45 am at the comer of Olive Street and Baldwin Park Boulevard, traveling south on Baldwin Park Boulevard and ending at Morgan Park. For the past twenty-eight years the department has contracted these services through Christiansen Amusements. Staff is satisfied with the current carnival operations and i! excellent working relationship with all associated departments. Under the proposed Agreement, Christiansen Amusements has the exclusive rights of the if court during the event and has agreed to additionally compensate the City for the exclusiveness. In previous years all proceeds from the food court have been directed towards the Santa Clothes Program, this year it is anticipated to generate $1,200 towards the program. In addition, the City will continue to receive 30% of total gross receipts up to $40,000 and 35% thereafter derived from the operation of the carnival rides. Christiansen Amusements will also provide an insurance policy naming the City as additionally insured in the amount of $5 million dollars. In addition, Christiansen Amusements will pay for all security during the event includitig Additional police coverao. The agreement includes 350 uWfrnited ride titkets to be use& either on JUT$4� Novernber 3", or Sunday, November 6 th . As in the prpyious year's titkds will be distributed to deserving children in the community through school district staff at each at of the elementary school sites. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. ALTERNATIVES Prwvii, r 0 THIS AGREEMENT is made and entered into this 3rd day of August, 2016 by and between the City of Baldwin Park, a general law city (hereafter "CITY") and Christiansen Amusements Corporation, a California corporation (hereafter "LICENSEE"). The parties hereto do agree as follows: 1 This Agreement is made and entered into with respect to the following facts: (a) CITY is desirous of conducting a festival on Thursday, November 3, 2016 through Sunday, November 6, 2016 inclusive (the "Festival"); and (b) As entertainment for the Festival, CITY is desirous of featuring a carnival, to consist of mechanical rides, ticket booths, food purveyors, games and other entertainment common to community fairs (the Carnival"); and (c) CITY has determined LICENSEE is qualified person to provide such services; and (d) LICENSEE has agreed to provide such services pursuant to the terms and conditions set forth in this Agreement; and (e) The City Council of CITY has determined the public interest, convenience and necessity require the execution of this Agreement. 2. TIMING FOR CARNIVAL. The Carnival shall be conducted commencing on Thursday, November 3, 2016 at 5:00 p.m. through 10:00 p.m., continuing Friday, November 4, 2016 from 5:00 p.m. through 11:00 p.m., Saturday, November 5, 2016 from 1:00 p.m. through 11:00 p.m. and concluding on Sunday, November 6, 2016 from 1:00 p.m. through 10:00 p.m. 3. SITE. (a) CITY shall be responsible for providing the site for the conduct of the Carnival, Which shall be on that certain real property described as follows: Morgan Park and the City parking area on Ramona Boulevard, plus the City property at the northeast corner of Main Avenue and Sterling Way the latter of which is to be used only for parking of LICENSEE'S and LICENSEE'S officer, employees', contractor's and agents' vehicles while conducting business for the Carnival, as identified more specifically in the attached Exhibit A. CITY is also responsible for restroom facilities, including portapotties on the site, and rubbish dumpster and removal as necessary for the operations of the Carnival and Festival. (b) LICENSEE shall be responsible for securing and insuring any additional property as necessary for staging and parking needed for the operation of the Carnival. 4. LICENSEE shall be responsible for obtaining all permits and licenses required for the conduct of the Carnival in a timely fashion. Copies of such permits and licenses shall be delivered to CITY within 24 hours after their approval and no less than 48 hours before the Carnival is supposed to start as indicated in Section 2 above. 5. LICENSEE shall also provide at its sole expensei. (a) all costs of transportation, lodging and other necessary facilities, food and compensation for all crews necessary to facilitate the conduct of the Carnival. Such crews shall include sufficient management staff during the Carnival -hours to be reasonably available to CITY; and (b) all Carnival equipment and accessories thereto, including an independent electrical power supply from LICENSEE'S generators; and (c) power to all community booths as per Sections 6 and 7 during all hours of booth operation and sufficient to allow for such booths to connect to the power with normal appliances or extension cords; and (d) a minimum of five major rides and five kiddie rides; and (e) advertising for the Carnival and Festival, including, but not limite • to, sen ing ou personalized event posters describing the event and special promotion activities through area businesses; and (f) provide all ticket sellers necessary for the Carnival', and (g) waive entrance fees for all children under the age of 12 if accompanied by a paying i'. (18 years and older) and monitor entrance to not allow any outside food, drinks or ice chests into tl,e eve -T -'t (h) LICENSEE will provide 350 unlimited ride passes to be used either Thursday, Rovember 3, 2016 or Sunday November 6, 2016 during designated hours as indicated by LICENSEE. In ;z)xchange for that increased product value offered by LICENSEE, CITY will waive all permit and licenses fees normally charged for such events, except for the $125 fee for the Temporary Use Per-iiit. It is intended LICENSEE shall provide a full-service Carnival as a part of the Festival, which sh consist of the entertainment as described above. I 6. FOOD AND BEVERAGE SALES. LICENSEE will provided and operate their own food/candy wagons, providing all food and beverage. LICENSEE shall not sell or serve alcoholic beverages, LICENSEE will obtain all County of Los Angeles Health Permits. 7. GAMES. LICENSEE shall provide games along the midway, which shall be subject to su regulations as determined by, and in accordance with, the recommendations of CITY'S Police Chief her designee. LICENSEE shall also provide two game booth set-ups for community groups within th Carnival site area at the current market rate paid for by LICENSEE. I ?I. SECURITY. Security for the Festival shall be provided by LICENSEE as determined by, and in 2ccordance with, the recommendations of CITY'S Police Chief. 9. PREPARATION AND CLEANUP. LICENSEE shall have a cleanup crew that will clean th m idway each night, and at the close of the event. LICENSEE shall also remove any of LICENSEE I 1�1 equipment from the site of the Carnival and Festival, at the close of the event. LICENSEE shall responsible for any and all damage to grounds, pavement or facilities caused by LICENSEE, h employees, officers, agents or sub -Licensees. 10. SUB -LICENSEES. LICENSEE shall have the right to a sub -License to one or more a qualified persons, or entities, approved in advance by CITY, for the purpose of providing the Carnival. 11. LIABILITY INSURANCE. LICENSEE shall provide directly, and/or through its Sub-Licenseesi liability insurance covering all of the activities to be conducted at the Festival, save and except those activities provided by CITY other than security. LICENSEE shall provide the Proof of Insurance, as defined below, as approved by the Chief Executive Officer of CITY and in amounts and in coverage of at least $5,000,000 general liability combined single -limit per occurrences for bodily injury, personal injury and property damage and $1,000,000 Employers Liability per accident. All such policies shall contain endorsements, which name CITY and its officers, employees and agents as additional insured on such policies. LICENSEE shall file with CITY the following which shall be defined as the Proof of Insurance: (i) an Endorsement and a Certificate of Insurance evidencing the existence of all required insurance coverage prior to October 25, 2016 and (ii) Such endorsements and certificates shall provide that neither substantial alteration of the coverage or cancellation of the coverage shall be valid except upon 96 -hours' prior written notice to CITY by the carrier or carriers, the insurance provided shall be primary and any other insurance CITY may have will be non-contributing. 101 -i - 111111!! 0 6- (a) on account of any and all claims under Workers Compensation Acts and other employee or his/her subcontractors' or sublicensees employees arising out of LICENSEE'S activities pursuant to this Agreement; and, (b) on account of any and all claims for damages because of personal injury or death, damage io property, or other obligation(s) directly or indirectly arising out of or attributable to, in whole o-l� part, the performance by LICENSEE or its sublicensees, subcontractors, employees, or agents in the performance of the obligations stated im this Agreement, including, without limitation, reasonable attorneys' fees and court costs incurred by CITY or any of its officers, agents or employees, as well as payment of any final judgment rendered against CITY or any of its officers, agents, or employees resulting from any action for which indemnification is required by this Agreement. 13. INDEPENDENT AGENTS. The parties hereto agree LICENSEE� its agents, employees, consultants, sublicensees, and subcontractors shall act in an independent capacity in the performance of this Agreement, and not as officers, employees or agents of CITY. 14. OTHER INSURANCE COVERAGE. LICENSEE shall maintain in effect all it types of insurance required by law, including specifically, but not limited to, Worker's Compensation coverage. 15. OBLIGATIONS OF LICENSEE. LICENSEE shall require all sublicenses or subcontractors to comply with all terms and obligations of this Agreement, and specifically shall require all sublicensee and subcontractors to maintain all insurance coverage required pursuant to this Agreement, and to provide the same indemnification to CITY and its officers, agents and employees, as is required of LICENSEE. 16. TERMINATION. CITY reserves the right to terminate this agreement upon 30 -days' written notice to LICENSEE. 17. COMPENSATION. CITY shall be entitled to an amount equal to 30% of the total gross receipts up to $40,000 and 35% thereafter derived from the operation of the Carnival rides. Gross receipts are to be determined based upon cash sales on the grounds and do not include the advance ride book tickets, if used. LICENSEE agrees that all ticket monies shall be open for audit at all times during the event. All revenue due to the CITY shall be paid at the conclusion of the event. CITY shall be entitled to an amount equal to $1,200 (one, thousand two hundred dollars), which reflects a portion of FOOD and BEVERAGES SALES at this event. Payments are to be delivered to CITY within 5 working days after the conclusion of the Carnival. LICENSEE is responsible for administration of the California Sales and Use Tax where applicable. Additional compensation is to be negotiated in the event CITY provides ticket sales personnel. Notwithstanding any other provision, LICENSEE shall be responsible for any costs or fees incurred by the City to collect any unpaid Revenue from LICENSEE. 18. NOTICES. Notices pursuant to this Agreement shall be in writing and shall be personall served or given by mail. Any notice by mail shall be deemed to have been given when deposited in the United States mai postage prepaid addressed to the party to be served as follows: I To CITY: Manny Carrillo Director of Recreation & Community Services City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 To LICENSEE' Stacy A. Brown President Christiansen Amusements 1725 S. Escondido Bvld. Ste. E (mailing: P. 0. Box 997) Escondido, CA 92025 (Escondido, CA 92033) :4 11Z I 11TASURRUTM4 20. COMPLIANCE WITH APPLICABLE LAW. Licensee represents, warrants, and ensures tha Licensee and its employees, agents, and independent contractors shall comply with all federal, stat and local laws and regulations. i 21. INDEPENDENT CONTRACTOR. LICENSEE shall act and be an independent contractor and not an agent or employee of the CITY. Nothing herein shall be interpreted to create a partnership or joint venture between LICENSEE and the CITY. 22. AUTHORITY TO ENTER INTO AGREEMENT. The signatory on behalf of the LICENSEE represents and warrants that he or she has the authority to enter and be bound by the terms of this Agreement. 23. EXTENT OF AGREEMENT. This document represents the entire integrated agreeme between CITY and LICENSEE regarding the subject matter of the 2016 Carnival and Festival an supersedes all prior negotiations, representations or agreements, either written or oral. This agreeme may be amended only by written instrument signed by both CITY and LICENSEE. I 0 i � � 1 � li� 1 1 15 IF 1!! �!11111 IF 111 !111 1111 1111 1! 1 1 11 1111 1 1 11111 NM By: Manuel Lozano, Mayor City Clerk LAIJU I li�l ii milli, I I lill I!! ity Attorney IRWM.M By: Stacy A. Brown Its President By: 6. Its Vice -President ITEM NO. 12- Honorable a o- and Members of the City Council Robert Naelonales Tafoya, City Attorney DATE: August 3, 2016t SUBJECT: ADOPT RESOLUTION NO. 2016-142 AND APPROVE THE PURCHASE :. r; Y THREEr Y PROPERTIES t O • r SUMMARY The purpose of .ff report is forthe City Councilto adopt Resolution N• 2016-142 • • approve . IMPACTpurchase of three State of California, Department of Transportation ("CalTrans") properties located in the City of Baldwin Park legally described as Deed Nos, DD -079149-01-01, DD -079150-01-01 and DD -079536-01-01 ("PROPERTIES"), The PROPERTIES are offered to the City at a total price of $375,000. FISCAL The total fiscal impact is $375,000.00 as described in the Purchase and Sale Agreement attached hereto as Exhibit "A". The purchase requires a tender of $37,500.00 by the City and is nonrefundable if the City does not complete the purchase. The source of funds will be the Future Development Fund ("FDF"). RECOMMENDATION Staff recommends that the City Council approve the purchase of the PROPERTIES for the stated amount of $375,000 and the tender down payment of $37,500.00 from the FDF. Staff further recommends that the City Council perform the following: 1) Approve Resolution entitled "A Resolution of the City Council of the City of Baldwin Park Authorizing the Purchase of the CalTras Owned Property 13057 — 13065 Garvey Avenue as CalTras Parcel Numbers 79149-01-01, 79150-01-01 AND 79536-01-01 to Further the Development of Affordable Housing Opportunities in the City of Baldwin Park and Authorizing the City Manager to Execute Documents Relating to Same"; 2) Approve Purchase and Sale Agreement; and 3) Authorize the CEO and the City Attorney to carry out all subsequent and needed action to complete the purchase of the PROPERTIES. BACKGROUND The PROPERTIES, located in Baldwin Park were put up for auction by CalTrans in or about early 2016. The land was determined to be excess land. . • _ _• interest in the purchase • property takenin order to provide affordable housing. The City contacted CalTrans and requested that the PROPERTIES be off the auction list and sold to the City at the agreed upon market rate of 111' without any auctionor bidding i . agreed to take the PROPERTIES off the auction list and offered the PROPERTIES to the City for the market rate of 1' REVIEW11 ill 1111 ;l Jill LEGAL The City Attorney has reviewed and approved the Resolution, Purchase and Sale Agreement and this Staff Report as to its form. ALTERNATIVES City Council may choose not to adopt Resolution No. 2016-142 and disapprove the purchase of the PROPERTIES. ATTACHMENT Resolution • ' 2) Purchase and Sales Agreemel AUTHORIZINGA RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK PURCHASE CALTRANS OWNED PROPERTY i 13065 GARVEY AVENUE AS CALTRANS PARCEL NUMBERS 79149-01-01, 79150-01- i 1 79536-01-01 T! FURTHER THE DEVELOPMENT OF AFFORDABLE HOUSING OPPORTUNITIES IN THE CITY OF BALDWIN PARK AND AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS i, WHEREAS,SAME the City of Baldwin Park has identified the need for affordable housing in the Housing Element of the General Plan; and Caltrans is an executive department within the State of California responsible for the design, construction, maintenance and operation of the California State Highway System, as well as a portion of the Interstate Highway System within the state's boundaries; and Caltrans owns that certain real property in the City of Baldwin Park generally known as Caltrans Parcel Numbers 79149-01-01, 79150-01-01, and 79536-01-01 ("13507 — 1365 Garvey Avenue"); and the purchase of 13507 13065 Garvey Avenue would further the objectives of the General Plan to promote the development and construction of affordable housing in the City; and Caltrans has presented a proposed Purchase Agreement between the City o Baldwin Park and Caltrans to the City Council providing for the acquisition of certain real property identified as Caltrans Parcel Numbers 79149-1-1, 79150-01-01, and 79536-1-01 ("13507 — 13065 Garvey Avenue"); and interestWHEREAS, the City Council has reviewed and considered the terms and conditions of the purchase agreement, a true copy of which is attached hereto as Exhibit "A" and incorporatei herein by reference (the "Purchase Agreement") and has determined that it would be in the best of - City to proceed with acquisition is the Property pursuant i the Purchase + • NOW THEREFORE r • BY RESOLVED, by of of Baldwin Park as follows: 1. That the City Council of the City of Baldwin Park approves an rati les t e urc asi Agreement attached hereto as Exhibit "A" in all respects. 2. That the City Manager or his designee is hereby authorized and directed to execute on behalf of the City the necessary documents and take all other necessary actions to complete the approved purchase of 13507 — 13065 Garvey Avenue in accordance with the terms and conditions of the Purchase Agreement. 3. That the purpose of the purchase of the Property is to promote the construction of affordable housing in the City consistent with the General Plan. �Vjwjvm- yvasayJaWAMI MANUELLOZANO MAYOR Rim aki-Cu STATE OF CALIFORNIA COUNTY OF LOS ANGELES S. CITY OF BALDWIN PARK 1, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2016-142 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on August 3, 2016 and that the same was adopted by the following vote to wit: ABSENT COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: 4LEJANDRA AVILA �Mlyll BED w9fill 4 1 X11 INO a I WIII "E THIS AGREEMENT dated August 3, 2016, by and between IThe City of BdW)ytn Park, hercinafter known a] "BUYER" and STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION, hereinafter known "SELLERthe parties agree to the following: For the sum of Three Hundred and Seventy Five Thousand Dollars ($375,000.00), Buyer hereby agrees to purchase and Seller hereby agrees to sell subject property legally described in Director's Deed Nos. DD079149-01-01, DD_079150-01-01 and DD079536-01-01 (hereinafter referred to as the "property") and .9,tt,g.ched as Exhibit "A" herein. 101,40211 I # I I Tendered with this Agreement is a check or money order in the amount of Thirty Seven Thousand Five Hundred Dollars ($37,500.00), presenting ten percent (10%) of the purchase price and is non-refundable should the Buyer fail to complete the sale. p The balance of the purchase price Three Hundred Thirty Seven Thousand Five Hundred Dollars ($337,500) is iue on or before ( Payment shall be made payable to State of California, Department of Transportation and mailed to State of California, Department of Transportation, R\W Excess Land Sales, 100 South Main Street, MS -6, Los Angeles, CA 90012 [E All sales made subject to the approval of the Caiforni California Transportation Commission fails to appro be refunded without interest. III The Seller is willing to process this sale at no charge to the Buyer, except for the items set forth in paragraph IV below. Buyer, at his option, may open an escrow at its own expense. The Seller will pay no escrow fees, IV The Buyer agrees to pay any and all recording fees, documentary transfer tax and monumentation fees and any other fee charged by the County of Los Angeles Registrar -Recorder. At a later date, the Seller will request the fees forwarded, and buyer shall submit to the seller upon demand. 0 CTrL , Ll _400-V TTTUTNUyer expressly unauernmnic __�rrlr�lcr that vested in the State of California and that the Seller will furnish no policy of title insurance. If a policy of title insurance is desired, the Buyer shall obtain one, at the Buyer's expense, VI The property is being sold "as is" and is being conveyed subject to any special assessments, restrictions, reservations or easements of record and subject to any reservations contained in the Director's Deed. Buyer has read and understands information the Seller has relative to these matters, V.11 9 001 KWA N I V1 tkll VII In the event suit is brought by either party to enforce the terms and provisions of this Agreement or to secure the performance hereof, each party shall bear its own attorney's fees. The Buyer agrees that the title of the property being conveyed shall not pass until the Director's Deed has been recorded. The Buyer shall not take possession of the property until the Director's Deed is recorded, am ............ TIMM, It. free and harmless from and against any and all liabilities, damages, claims, costs and expenses (including without limitation, attorney's fees, legal expenses and consultant's fees, and investigation and remediation costs) arising in whole or in part from the existence of hazardous substance, or hazardous substance conditions resulting from Buyer's use, This indemnity is intended to address that liability for which seller may be responsible arising solely out of its mere ownership of said real property. This provision shall survive transfer of title of the said real property and any rescission of the said transfer, "Hazardous Substance" shall mean any substance whose nature and/or quantity of existence, use, manufacture, disposal of effect, render it subject to federal, as or local regulation, investigation, remediation or removal as potentially injurious to public health or welfare, including the comprehensive Environmental Response Compensation and Liability Act or Resource Conservation and Recovery Acts as now in effect, "Hazardous Substance Condition" shall mean the existence on or under, said property of a hazardous substance that requires remediation. and/or removal and/or to be otherwise mitigated pursuant to applicable law. The terms and conditions of the above agreement are hereby accepted, subject tote approval of the California Transportation Commission. Please indicate exactly how the title should be vested. CITY OF BALDWIN PARK By: Manuel Lozano Mayor Date: STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION By: Lowell Anderson Senior it of Way Agent R\W Excess Land Sales & Roberti Bill Date: ITEM NO. 1-3 i ► ► ► ► r ; ► FROM:.► Tam, Finance Director 1. M ASSESSMENT DISTRICT FOR FISCAL YEAR - 17 SUMMARY The purpose of this staff report is for City Council to approve the BIT budget and set the assessment rates for FY 2016-2017, IMPACTFISCAL Upon ` final adoption of - • - i • Business Improvement T.. fIT) Budget and the approval of the resolution to levy the assessment, he City will be enabled to collect and spend these funds. It is likely rallocation• i a..savings to the Generali of approximately $188,000. RECOMMENDATION Staff recommends City Council approve the FY 2016-2017 Business Improvement Allocation Budget and approve Resolution No. 2016-125, entitled "A Resolution of the City Council of the City of Baldwin Park, Confirming the Advisory Board's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2016-2017." BACKGROUND BIT Assessment In 1989, the City Council approved Ordinance 842 which established a City Business Improvement District (BID) that allows for an assessment (or surcharge) on each business license of between 75 to 90 percent of the Business License. The ordinance requires the advisory committee to recommend a budget and State Law requires that a public hearing be held to adopt the resolution levying the assessment. The City ordinance provides that the funds can be used only for the followingpurposes:' 1) Decoration of any public place, 2) Promotion of public events which are to take place in the City 3) Furnishing of music in any public place, 4) The general promotion of business activities. BudgetBIT 2016-2017 BIT Resolution August 3, 2016 Page 2 On April 6, 2016 the City Council approved the following budget as recommended by the advisory committee. *Additional 4 issues approved on April 61 2016s City Council Meeting ($6,595 for May, $19,785 for FY 2017) "Economic and Downtown Services can include Economic Analysis reports and studies and consulting for the coordination Downtown events anis recommende$3 d for FY 2015-16 and 2016-17. ($3 1,000 for FY 2016 and 1,000 for FY 2017) ***Approved as an amendment by City Council April 20, 2016 for $8,000 1 d Addition to the above choices the following items were considered for funding, but not recommended for approval with this funding for this time. LEGAL REVIE)y r%Tv��mvir-wei a-, d awtrvve, ALTERNATIVES As an alternative the City Council may opt to fund the programs in a different manner than recommended� Additionally the City Council could decide not to levy the assessment which would likely result in a cost to the General Fund of up to $188,000 to retain the same level of City services. U—N-9-1 I I I Lei 18• �, # �k v � �'.. � ,, . • � .. RESOLUTION OF • OF OF BALDWIN PARK CONFIRMING THE ADVISORY BOARD'S REPORT PARK FISCAL YEAR2016-2017 WHEREAS, the City Council has previously ordered the formation of the Citywide Business Improvement Area (the "Area") pursuant to the terms and provisions of the Parking and Business Improvement Area Law of 1979, which has been superseded and replaced by the Parking and Business improvements Area Law of 1989; being Part 6 of Division 18 of the Streets and Highway Code of the State of California (Section 36500 et seq.) (The "Law"); and WHEREAS, the City Council has appointed an Advisory Board for the purpose o making recommendations to the Council on the expenditure of revenue derived from the levy of assessments, on the classification of businesses, and of the method of basis of levying the assessments pursuant to the Law; and WHEREAS, the Advisory Board, comprised of the Baldwin Park Executive Team has made recommendations for Fiscal Year 2016-2017 for which assessments are to be levied and collected to pay the costs of improvements and activities described in the Attachment "A" and WHEREAS, The City Council did give notice of the time and place for the public hearing on the question of the levy of the proposed assessment; and WHEREAS, at this time, the City Council has heard all testimony and evidence, and is desirous of proceeding with the levy of an annual assessment for said Area. NOW, THEREFORE, T E CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: • .ii , i i; SECTION 2. The City Council hereby orders the programs and activities to be carried out as set forth in the Advisory oar's recommendations at Attachment "A" and orders the annual levy to the Area as shown and set forth and described in said Report as Resolution of Intention. SECTION 3. The Assessment as set forth and contained in said Report is hereby confirmed and adapted. SECTION 4. The adoption of this Resolution constitutes the levy of the assessment for the Fiscal Year commencing July 1, 2016 and ending June 30, 2017. Resolution 2016-125 Page 2 SECTION 5. The estimates of costs, • assessments, and all • matters as set fort in the Advisory Board's `.i• pursuant to the Law, are hereby approved and adopted by th City • and hereby confirmed. I SECTION 6. Written •!- were • received • the • • businesses in area which will pay 50% • more of the assessments to be levied. SECTION 7. A copy of the Advisory Board's Report and the system of charge including the classifications of businesses and the amount of the annual charges shall be file in the Office of the City Clerk and open for public inspection. MAYOR ItL4,V11411. LAZA STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2016-125 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting held on 3 d day of August, 2016 by the following vote of the • AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS- ABSENTCOUNCILMEMBERS: ABSTAIN-, COUNCILMEMBERS: ALEJANDRA AVILA I` - � � i • �,.- aufflum ITEM NO. 14 Honorable Mayor and City Councilmembers Shannon c zee, Chief Executive Officer August 3, 2016 SIX MONTH '! ON 'i CALIFORNIAi 1 DEL SOLSOLUTIONS SUMMARY In January 2016; the City Council approved contracts with two grant writing firms and asked that each firm appear before them to present a report on the progress they have made during the first 6 months of the contract period. FISCAL IMPACT The total fiscal impact is unknown at this time and depends on future grants that can be obtained,: California Consulting and Del Sol Consulting are each paid $3900 per month for their services plus minor expenses, RECOMMENDATION It is recommended that the City Council review and receive the attached report and provide staff direction. BACKGROUND In January2016, .• r r Consulting, . • Del :. • Solutions were awarded contracts• grant g REVIEWservices with a contingency that they each report back to Council after six months. The contract terms were also revised to provide that either party may end the contract with 30 -day notice. Attached is the written report from each on their grant writing activities thus far. California Consulting's contract provides services specific to Public Works and Community (and Economic) Development. Del Sol Solutions contract provides services to the Police Department and Community Services and Recreation. In addition to the attached report, the consultants will provide a brief oral report to the City Council. ALTERNATIVES The City Council may give staff direction to continue the contract(s), end the contract(s) (requiring a 30 -day notice) or negotiate to modify the contract(s). ATTACHMENTS #1 — Contract with California Consulting, LLC #2 — Six month report from California Consulting, LLC #3 — Contract with Del Sol Solutions #4 — Six month report from Del Sol Solutions California Consulting~, ^ Consultant Services In consideration of the following mutual covenants, provisions and agreements, ars other valuable consideration, the receipt and s I ufficiency of which is hereby acknowledged, Cili and Consultant agree as follows: 2. COMPENSATION, City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "A." 3. TIME FOk Pf�krO M6 gg� The terms of this Agreement shall be effective for a period of twelve (12) months beginning on the date of execution of this Agreement. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices. Consultant shall provide monthly reports to City to include grants in progress, grants submitted, grants pending and grants awarded. Consultant shall provide monthly email list of current and upcoming grant opportunities specific to the City's 4. AUDITOR EMMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. a. This Agreement is for the specific services with Consultant as set forth herein, Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGIRT TO QTWZE OTNERa. City reserves the right to utilize others to perform work similar to the Services provided herein, California Consulting Consultant Services agreement Page 3 of 7 coverage provided be primarythe exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents I or employees; moreover, any insurance or • by or officials, agentsis employees be in excess ofConsultants'and not • i • ' i' with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. California Consulting Consultant Services Agreement Page 2 of 7 Contract services shall be provided In accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed, Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder con arm to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. L16&qy. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, urne or nature, including legal costs and reasonable attorneys' f0as� whether or not suit is acWAI[y filoid, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontradors, or lhvftes, as well as, negligent acts or ornissions of Consultant, it's agehfs�, employees. subcontractors or invitoes, fidwOver, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. Consultant shall maintain insurance coverage in accordance with ihe following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000, (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobile$ with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Workers Compensation Insurance that complies with the min mum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liabty and Worker's Compensation); I California Consulting Consultant Services Agreement Page 4 of 7 City may terminate anyor without cause, in its sole discretion, with thirty (30) days written notice. •• a .r .• _i . r . • • • i • i. •:. • • i l: i i r - • . - r • r � " i • �hall be 41 e to ,� i ,. • C 4� i� r i • payment i tompe ti Set f6O in Exhibit W attached• Such 0 mebt will be Wbj�� to City receiptiia close-outbilling. i • ,; �r i r - - • • - , i r • i • • is i i ` _ i ` � i �:: • • _ • _ i -: •' COVENANTSand each provision of Agreement to be performed by Consultant shall be construed to be both a covenant and condition. � : is-- .� �. : � i ". • i '; i • r r • i • (A) CONSULTANT VOICES AND CONTRACTS: California Consulting 2491 Alluvial Ave., Suite. 609 Clovis, CA 93611 (559) 244-0801 111WENOW&IN MAI LUAW-milis California Consulting Consultant Services Agreement Page 5 of 7 (13) City of Baldwin Park Att.: Shannon Yauchzee 14403 East Pacific Avenue Baldwin Park, CA 91706 626-813-5204 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day lir above written. I CONSULTANT: •&%T1TM2LTJ[,-rj By: s tev® a M69M n,' Dated:j_�- �1�- •" ► M • ` � A Proposal for City of Baldwin Park Public Works and Community & Economic Development Departments institute of Technology in Pasadena, UC Davis, as well as several private sector clients. A full client list and references can be obtained at Awwcalif Li�,k 2. California Consulting will conduct a Needs Assessment at the outset of the contract in which all relevant staff members involved with grants should be present to provide hiput. 3. The Client will provide an established point of contact for California Consulting grant writer(s) to contact regarding grants. 4. California Consulting, will have reasonable access to the required information and documentation required to complete grants on behalf of the Client. 5� The Client will provide the required information and documentation in a timely manner in order for California Consulting to submit grants by deadline. 6. We propose that to the extent legally allowed, the Client hire California Consulting as grant administrators when dollars are available from within the grant (at no additional cost to the Client). When grant dollars from the grant are not available for I administration, reporting and evaluation purposes we will provide these services to the Client at no cost as pail of our scope of services. 7. California Consulting will provide monthly reports to Client to include grants in progress, grants submitted, grants pending and grants awarded. 8. California Consulting will provide Client with a monthly email list of current and upcoming grant opportunities specific to the Client's needs, 9. We propose a cost of $3,900.00 per month plus reimbursement of out of pocket expenses,* All grant research, grant identification, grant writing and post -award administration are included for the Public Works and Community and Econo - Ii evelopment departments. *Expenses in excess qf $200,00 per month must be preapproved by Client In writing. Consultant shall provide Client with a description and supporting documentaflonfor expenses with the invoice, LIMM ".. om Kaiser Permanente Regional Grant Proposal: Tofund a study todetermine the following, baselines, impacts, and analysis ofthe following issues in the City ofBaldwin Park. • Community Health Initiatives • Safety Net Partnerships • Care for Low-income People • Developing and Disseminating Knowledge Amount: $75,000 Submitted: February 15,2O1G Strategic Growth Council (SGC): Affordable Housing and Sustainable Communities (AHSC) Grant Program the Metro Village TOD Grant Summary: The purpose of the AHSC Program is to reduce greenhouse gas (GHG) emissions through projects that implement land -use, housing, transportation, and agricultural land preservation practices to support infill and compact development, and that support related and Amount: $5,000,000 Submitted: March 16, 2016 Caltrans: Systemic Safety Analysis Report Program Proposed Project: Community Survey Grant Summary: Funding will support a City -Wide traffic study to analyze and prioritize "high - improvements that will likely reduce future injuries and fatalities due to auto, bicycle, and pedestrian collisions. The results of the study can be used to fund future Caltrans funded projects. Amount: $134,860 U " S. Department of Transportatiow Federal Railroad Administration Railroad Safety Infrastructure Improvement Grant Proposed Project: Noise reduction/ calming improvements at railroad crossings. Grant Summary: Funding will support safety improvements to railroad infrastructure to reduce overall quality of life. Amount: $3,640,000 Subu,itted: June 14, 2016 People for Bikes Proposed Project: Nndiscussion, developing project scope Grant Summary: The People for Bikes Community Grant Program will provide funding for a project that will leverage federal funding and promote bicycling throughout the City. Also, the grant program will support bicycle infrastructure projects and targeted advocacy initiatives that make it easier and safer for people ofall ages and abilities toride. Due Date: July 29,ZUl6 Amount: Upto$35,ODO Los Angeles County Competitive Excess Funds Tress Planting Grant Program Proposed Project: City-wide Tree Planting. In process of identifying locations Grant Summary: The program offers funding to reduce heat islands by planting trees. Projects may consist of purchasing, planting and a period of maintaining the planted trees, The Tree Planting Project Countywide Comprehensive Parks and Recreation Needs Assessment Final Report. Amount: Up to $200,000 Caltrans: Highway Safety Improvement Program (HSIP) Proposed Project: In process of determining through the use of collision and pedestrian injury data which of the City's prioritized capital improvement projects (CIP) is most desirable and competitive. serious injuries on City roads, including non -State-owned public roads. The Project may include may include safety education, traffic enforcement, and emergency medical services. Due Date: August 13, 2016 0 CA Dept.of Housing and Community Development: Housing -Parks Related Program Proposed Project: Address City -Wide open space Status: Staff determined that the City is eligible to apply for the application. City's Housing Element is up rant gmk[eftnes,�_— Grant Summary: The Department of Housing and Community Development (Department) is pleased to announce the release of a Notice of Funding Availability (NOFA) for the 2016 funding round of the Housing -Related Parks (HRP) Program. The HRP Program is an innovative program designed to reward local governments that approve housing for lower-income households and are in compliance with State housing element law with grant funds to create or rehabilitate parks. A total of $25 million is available for the 2016 funding round. Amount: TBD LLLLLLL i, I _6 Vql U.S. Department of Commerce- EDA Planning Program and Local Technical Assistance Program Status: Preliminary discussion held with staff with the intention to determine the scope of work. Currently staff is targeting the industrial zone area of Baldwin Park. Grant Summary: Under the Planning program the Economic EDA assists eligible recipients in creating ?14WW mpyt*Mri resiliency of an area or region. As part of this program, EDA supports Partnership Planning investments to facilitate the development, implementation, revision, or replacement of Comprehensive Economic Development Strategies (CEDS), which articulate and prioritize the strategic economic goals of recipients' respective regions Amount: Up to 350k Due Date: Applications are accepted on a continuing basis and processed as received. Target date July 31,20 16 City of Baldwin Park Meetings and Other Activities (As of June 28, 2016) Meeting/ Purpose Attendees Activity Date 6/13/2016 Discuss People for Bikes Application Baldwin Park Staff: Victor Viramontes CC Staff: David Marquez 5/16/2016 To discuss Caltrans Highway Safety Baldwin Park Staff: Dan Wall Improvement Grant and Systemic CC Staff: Lisa Garcia, David Marquez Safety Analysis Grant, Highway Safety Improvement Grant, and SIP and Federal Railroad Administration Railroad Safety Infrastructure Improvement Grant. 3 Meeting/ Purpose Attendees Activity Date 5/2/16 To discuss Caltrans Highway Safety Baldwin Park Staff: Dan Wall Improvement Grant and Systemic CC Staff: Haig Kartounian, David Safety Analysis Grant, Highway Safety Marquez Improvement Grant, and SIP and Federal Railroad Administration Railroad Safety Infrastructure Improvement Grant. 4/28/16 To discuss array of grant Baldwin Park Staff: opportunities with Community Manny Ca ri I lo, Victo r Viramontes Development Staff CC Staff: Haig Kartounian, David Marquez 3/8/16 Conference call: Follow-up discussion Victor Viramontes, Roem Corporation relative to the Affordable Housing Staff Sustainable Communities Grant application 3/2/16 Conference call: Initial discussion Victor Viramontes, Roem Corporation relative to the Affordable Housing staff Sustainable Communities Grant application 2/24/16 Follow-up on grant development Manny Carillo, Community opportunities following the staff Development, Victor Viramontes, changes in the Community Economic Development, City of Development Department Baldwin Park 2/11/16 Follow-up on Public Works Director Dan Wall transportation/infrastructure related grants 1/28/16 To conduct grants -based assessment Community Development Director needs assessment Marc Castagnola, Public Works Director Dan Wall, Haig Kartounian �i . � . r '' [lel Sol Solutions; LL.0 Consultant Services A reementPage 1 of 7 CONSULTANT SERVICES AGRIE!�MENT THIS AGREEMENT is made and entered into this ?O#day of January 2016 by is between the City of Baldwin Park, ("City"), and Del Sol Solutions, LI -C ("Consult"r), In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration,it and sufficiency of '1 acknowledged, Consultantand agree 1 SCOPE`..Consultantagrees to perform during the term of Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and Incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month-to-monthbasis, but • total o •' i.. 2. QgME!ENSATIOLLo performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedufe of Compensation" attached to and incorporated into this Agreement as Exhibit "A." shall perform the services above described In a timely manner in accordance professional standari practices. Consultantprovide i database include grants • grants 'i grants pending • grants awarded, Consultant regularlyshall provide City with current and upcoming grant opportunities specific to the Client's needs as grant opportunities become 1:,. Consultantall 5. E67ws OF QQU5P!jffl'L provide personnel, equipment • i material,ie expense, in order • perform a services required of pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for1 1 i` i i i i ::: i i i which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not -► to participate pension plan,bonus or provides fi! 1 i Consultant r responsible to pay and hold City harmless from Rny and all payroll ani other taxes and interest thereonand penalties, become due as a result of services performed hereunder. assign6, A35t— . This Agreement is for the specific services with Consultant as set forth herein, Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may payments due underAgreement to • financial institution. right7. IR�IQFIT TO UTILIZE OTHER& City reserves the • utilize others to perform work similar to the Services provided Del Sol Solutions, LLC Consultant Services Agreement Page 2 of 7 jWITU-LWbe provided in acc♦ dan with the applicable laws anr regulations of governmental agencies • time services .:e performed, Consultant shallbe responsible for becoming aware of and staying abreast if all such lawsand ensuring that all services provided •. !conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State • California. Consultanti- and hold officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, • any judgmentrendered against and/or its officials,or ilo be asserted or by person,or officers,,arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, i- or employees. Consultant10. INSURANCE, • accordance the following during the course of Its performance hereunder: 1. Comprehensive . •ility Insurance (including premises and liability)operations, contractual liability, personal injury and independent Consultants' the following minimum limits of :: • Personal or t i - $1,000,000, per occurrence; r • (2) Property Damage $1,000,000, single limit, per occurrence; or Combined i - $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability; (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D)Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California, (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of • i (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's • i Del Sol Solutions; LLC Consultant Services Agreement Page 3 of 7 officials,(2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officers, agents or i •`.s; moreover insurance or self-insurance • by or officials, officers, agentsor f ♦ be in excess of • and not o • '• with it. (3) The insurer shall • •.., 0.:. days prior written notice City of cancellation or of •:` in coveragebefore change or becomes (F) With respect toWorkers'o waive all rights of subrogation against City and City personnel for losses arising fromwork performed by ♦ for f the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance is Del Sol Solutions, LLC Consultant Services Agreement — LL. Page n4nof 7 16: RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole` discretion, with thirty (30) days written notice, 17. Et=fgy C:f F_TERMlNA`I"l0N Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "A" attached hereto, Such payment will be subject to City's receipt of a close-out billing. 18. �ITtpNTtCifN t""fit S Should litigation arise out of thisAgreementfor the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21, MODIFICATION OF A R E6a,11_f °tI This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED _ REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations; contractual matters, and coordination with the City, The City Representative () designated below shall act on the City's behalf as Project Manager, (A) CONSULTANT Del Sol Solutions, LLC 1037 Edanruth Ave. La Puente, CA 91746 O City of Baldwin Park Att.: Shannon Yauchzee 14403 East Pacific Avenue Baldwin Park, CA 91706 626-813-5204 Del Sol Solutions, LLC Consultant Services Agreement Page 5 of 7 23 NOTICES, Notices pursuant to this Agreement shall be in writing and may b(tr given by personal delivery or by • be directed •o City's Designate4 Representative • ....a e • in Paragraph of i • e IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITYOF BALDWIN v P i. zf o, Mayor Dated: CONSULTANT: Del Sol Solutions, LL By: BCW Dated:-- +� { tU r t: r. E Lo'`, S 0 I_, SOLUTIONS, LLC A Proposal for the City of Baldwin Park. - Parks and Recreation Department and Police Department B a C111C 11-r—MLI—Id Del Sol Solutions, LLC is a Southern California-based grant writing company, the first Latino -owned grant writing company in the State. We are committed to personal service and maintaining a long-term relationship with the City of Baldwin Park. We are selective of the partners we choose. We believe, and know, the City of Baldwin Park has the capacity to be successful in bringing additional funding and resources to support various goals and prograrris through grant writing and government advocacy efforts. Collectively our grant writing team has over 40 years of successful grant writing experience. We aim to become an extension of your staff and will Supplement and enhance the grant writing efforts that are already occurring in your City, Grant W��itirt ;; Through years o experience our grant wr ters ave a proven track record of success an have mastered their skills of identifying, rescarching,and obtaining funding for significant project 0 1 at every level of government. Our results -oriented style has translated into millions of dollars fo OUI-CHWS, OUrprofessional grant writers are diligent and Stay Current on every Federal, State an Privato Foundation grants available on a myriad of different topics and public policy areas, Del Sol Solittions, LLC already has a sticcessful working relationship with the City's Parks and Recreation Department, In May of this year we worked collaboratively with staff on a grant to support the WaIrrat Creek Nature Park throtigh Los Angeles County's Regional Park and Open Space District, Safe Neighborhood Parks Proposition A Grant, That grant application was successfully funded for $367,000, We took forward to continued success with the Parks and Recreation Department, as well as the Police Department, Scove of' Service's and Cost: I . Del Sol SoluCions will conduct a Needs Assessment at (lie outset of the contract at which all relevant staff rnembers from the Parks and Recreation Department and Police Department involved with grants should be present to provide their input. 2. The Client will provide an established point of contact for Del Sol Solutions grant writer(s) to contact regarding the grant. 3. Del Sol Solutions will have reasonable access to information and documentation required to complete grant applications on behalf of the Client. 4. The Client will provide the required information and doCUrnentation in a tirnely manner in order for Del Sol Solutions to submit the grant by deadline. 51 Del Sol Solutions will provide an accessible database that will include grants in progress, grants submitted, grants pending and grants awarded. 6� Del • Solu(ions will provide Clientwith current and upeoming grant • specific to the Client's needs as regularly as grant opportunities become available, 7, Del Sol • will follow up on grant applications chat are not funded with calls to departments, local elected representatives, and/or funders to learn why a grant was not funded for reference, and to ensure future success. 81 The Client may hire Del Sol Solutions, LLC as Grant Administrators when dollars are available from within the grant (at no additional cost to the Client). When grant dollars frorn [lie grant are not available for administration, reporting and/or evaluation purposes, we will provide these services to the Client at no cost. 9. The cost for these services is a monthly retainer of $3,900,00, plus a capped reimbursement of $200 per nionth I�or out of pocket expenses (rnilcagc, application delivery, copies) to set -vice both the Parks and Recreation Department and Police Department, 10. Any advocating/Sacramento trips organized by Del Sol Solutions, LLC for the two aforem enti ii depai-ti-nents would be at the cost of the City of Baldwin Park. M A SOLUTIONS, LLC City of Baldwin Park- January -June 2016 - Summary of work 2016 Grant Team meetings and conference calls.. • February 17t: Meeting: Manuel Carillo, Yuriko Ruizesparza, Maria Moreno and Debora Helt met to strategize around matching projects with grants, start creating 12 -month draft work plan. • April 4th Meeting: Deborah Helt, Yuriko Ruizesparza, Maria Moreno to finalize list of priority projects and funders. Train on Google Docs. • April 28th Conference Call: Deborah Helt and Yuriko Ruizesparza work on Bank of America application budget and program design. • May 9th Meeting: Deborah Helt and Yuriko Ruizesparza attended application workshop for California Youth Soccer and Recreation Development Program in Glendale, Ca. • May 24th Conference call: Deborah Helt and Vanessa Carbajal met to develop program design and budget for Teen Center Recording StudioNVeingart application. • June 141hConference call Deborah Helt and Yurko Ruizesparza, discuss Weingart application materials for Teen Center Recording Studio. • June 27t'� Conference call with Deborah Helt, Manuel Carillo, Yuriko Ruizesparza, Maria Moreno, Vanessa Carbajal. Designed and planned community engagement process design and schedule for two grant applications related to the Olive Jr. High School Soccer field redevelopment project Grants submitted. —03 NEW4M J W1 ir__TWGWZIOJ`` � INIZIZME=�� fii 1FTWT711WArWTn 3 fix'' I WA WAM111.1swoll,1111MI 2016 b California Soccer and Recrealion 06W66iiient Pi�69tltftl, Olive Middle School Soccer Redevelopment Program, up to $1 000,000, Deadline: November 1st, 2016. Currently designing and launching community engagement process. o Edison International: $5,000, Computer Lab needs at BP Rec Services main building (printing stations, other identified needs), Deadline: Target, November 151, 2017, Acceptance is rolling, yearly process cuts off at June 30th, 2017. *Note for Notes (Teen Center Recording Studio Project) removed from roster due to lack of response from the organization after multiple attempts. Fundraising priorities: (Updated June 15 1h 2016) • Joint -use soccer complex at Olive Middle School (Min' 2 fields, Max. 4 fields, MOU With Fistrict) • Phase III of Walnut Creek Nature Park Redevelopment (exact scope of work to be completeLe after notification of RMC funding.) • Teen Center Recording Studio • Instruments (for cultural arts facility) • Sports related after-school programs (upgrade uniforms, equipment) • Technology Center (print stations, other computer-related needs for Baldwin Park Rec Services main building and Teen Center) Ongoing updates to shared research spreadsheet on Google Docs. Grant opportunities are assessed and ranked in terms of fit/eligibility/competitiveness from 1 (good fit) to 5 (not eligible), Extensive, ongoing communication with foundations and funders by email and phone, Ongoing research for potential funders that offer donations/technical support rather than traditional grants. Baldwin RffAY_q1jgs_Q_&2ALLM_Qn1 Meetings: • The Del Sol team met with Captain Doug Parnell and Lieutenant Mark Harvey March ] 9th. We selected over 20 grants for review. • Del Sol grant writer Deb Helt met with Lt. Mark Harvey, Lt. Chris Hofford and Captain Doug Parnell on June 22nd . Discussed transition to Lt. Chris Hofford an reviewed funding priorities and new grant targets. We identified the following funding priorities (in general order of importance) of the Baldwin Park Police Department at the March 9th meeting, This list was expanded and updated at the June 22" meeting. First Priority: • Tech Improvements: Automatic ticket writers with mag stripe for driver's licenses/pull down menus for violations. • Radios for five + main stations 000-$500,000) • In-house camera system: Metrolink, mass transit, jail/cells, offices, equipment, parking lots, vehicles. Estimated 36 cameras at $1,000 per camera. • Increased data storage capacity. There is a need for separate servers for body and car camera footage. Improved/expedited capacity to comply with public records act requests. Assistance with processing footage. • Trauma Kits for crisis situations (first aid components, tourniquets, pressure bandages, pads with coagulate, etc.) • Tasers- tasers are 10+ years old Second Priority: • Mobile data terminals (MDTs) on cars: $3,000-5,000 each, total: $150-200,000. Laptops- goal to purchase 3-4 at a time.) • Homeland security/SWAT and Active Shooter Training (target homeland security grants) • Body cameras • Enviromentally friendly vehicles for non -law enforcement staff. (Ideally small pickup trucks (prius, electric) • Community outreach funds: potential areas of interest include neighborhood watches, community collaboration, business watches, DV/IPV programs, school outreach, anti -bullying programs. Particpular emphasis on DV/IPV. Third Priority: • Programming and collaboration opportunities around traffic and pedestrian safety. Can we connect with the BP Planning Dept. to connect with efforts to increase bike paths and promote Safe Routes to Schools? See OTS grant (check points, saturation, court stings) • Supplemental funds for chaplain and DV/IPB employees. DV and community services is currently one position split in half. Department reps are interested in raising money to enable a whole FT employee to focus on community services (neighborhood watches, community events, social media.) o Per June 22nd meeting, 8 -week iii for youth is under construction/on pause until 2017 Research Log: Between March- June 2016- 1. We identified and analyzed 60+ police -relate grant targets in a s are goog e oc spreadsheet available to PD representatives. This database is expanding and ongoing research updates will be dated and housed here. 2. The following targets were pursued in more detail: o Target: Mary Kay Domestic Violence Shelter GranV$30,000, due April 30th 2016. Outcome: As of this year, they are only accepting applications from Domestic Violence Shelters. Per discussion between Deb and Lt. Harvey, we decided to seek DV shelter partner to partner on an application. In mid-April Lt. Harvey and BP DV rep outreached to shelter partners (Wings and Haven House) to set up a meeting to move forward on the grant, DV partners were not responsive. This grant has been marked as a potential target for BP for 2017 if funds are not spent out. IIIIIIIIIIE11111 I U&I•N • Ij 17-011 PE 111" IIW- I I WWI 9 111 1�1&ffejll �mrmei M. Outcome.6 Lt. Harvey and I investigated the grant in detail. Only four grants were to be awarded. Given 13P's size and lack of history with funder Lt. ljnapn 'y fou r g r ts funde r Lt ,p Harvey suggested we may be most competitive as a sub -applicant of an LAPD application as has been effective in the past, Deb reach out to LAPD I P grants division to discuss possibility of BP applying as sub -applicant. LA D reps informed her that the LAPD application was focused • on automated I I license odate-lec-QC-Inition. Deb and Lt. Harve L!reed that th I n in alignment with BP priorities. Deb and Lt. Harvey again discussed pursuil direct application for BP PD. Grant called for data demonstrating "precipito or extraordinary increases in crime." Deb and Lt. Harvey determined that recent BP crime data alone in the areas of interest would not likely yield a compelling enough figure to be competitive so the grant was tabled. Outcome: Deb and Lt. Harvey reviewed 90 page RFA and identified three potential areas of project fit: Department -wide training: Active shooter training for local schools (potential partnership between School PD, students and staff from area high schools, city employees, volunteers, faith - based orgs,) Department -wide training: SWAT and medical training, Juvenile Boot Camp- additional training and equipment, build from small CDBG grant. The grant does not require a local match and emphasized the generation of "innovative, replicable" programs that could work in other places in the U.S. Deb researched examples of funded projects and found that many required the production of toolkits, guides, media (podcasts, videos of public forums, etc.) to demonstrate ability of project to work in other geographic locations. In addition, several CPD funding categories required partnerships with external researchers, TA providers, etc. In our initial meetings Lt. Harvey and Cpt. Parnell emphasized that they did not want to pursue grants that required extensive assistance from external researchers, I MYaMff976)es n re -5 s1gr11ng7N17 camp in an innovative way (potentially emphasizing leadership component, youth public speaking, youth collaborating with police around strategies to prevent re -offending.) In conversation with Lt. Harvey, we discovered that it was difficult/not feasible to frame Active Shooter training and/or SWAT or medical training as "innovative" in building trust with community members and groups (per requirements of the RFA). Given the level of competitiveness of the grant, the need to produce a replicable product, work with TA providers and the fact that the boot camp is currently on hold, this grant was deemed not a viable fit at the time due to lack of a competitive project to compete around. 3. Deb has identified the following targets due in summer of 2016 that appear to be a fit for BP and is currently preparing short briefs for BP staff. • California Homeland Security Grant Program/ due: 812712016 • Federal Motor Carrier Safety Assistance Program/ due: 813012016 • Nationwide Foundation Fund/ due: 813112016 • Emergency Management Performance Grant California/ due: 912912016 1. ream is ITEM NO. Is . . . . . . .. Honorable Mayor and City Councilmembers FROM: Sam Gutierrez, Interim Public Works Director DATE: August 3, 2016 # ---- + ■ Pursuant to the terms of the existing agreement, Waste Management (WM) submitted a request for rat adjustments for residential and commercial service, In order to implement the fee adjustments for solid wast services, Proposition 218 mandates that a public hearingbe held. This item contemplates an annual rate increas for all customers based on increases in the Consumer Price Index (CPI). This item also contemplate e s a s 0 t e f d 0 mer w rr a eaa s t t s ntemplate establishing a new mandatory organics recycling fee for certain commercial and industrial customers an implementing a pass-thru surcharge to all residential customers for quarantined green waste generated fro ) t d wit various cities county -wide, including the City of Baldwin Park. In compliance with measures associated wit Proposition 218, a public hearing was held on July 20, 2016, to receive any comments or protests regarding th rate increases. Having held the public hearing, Council directed staff to bring this item it on Study Session for the August 3, 2016 meeting. In the meantime, staff met with WM to review the documentation for the increase. WM's request asked for increases related to the Green Waste city-wide but the quarantine area, as identified by the Department of Health, is not over the entire city of Baldwin Park, WM did not have an answer for this but agreed with City staff that it is not the entire city. WM has not responded to staff and documented the need for the increase, and has not provided the backup necessary to determine whether the amount requested is proper. The City is still waiting for this information. Staff had many unanswered questions and, at the time of the agenda posting, answers had not been provided. If substantial evidence is not provided to document the fee increase, the City Council may deny the increase on that basis alone. FISCAL IMPACT It is not possible to estimate the impact that mandatory commercial recycling will have on revenues, as a c I onsumers monthly cost will vary depending on the level of participation in recycling by the customer. Revenue increases in franchise fees for the annual rate increase, based on CPI, will mirror the change in CPI. RECOMMENDATION It is recommended that the City Council give staff direction based on the Study Session as staff cannot make a recommendation at this time since adequate information was not provided prior to the agenda posting BACKGROUND On September 4, 2013, the City Council authorized the execution of a ten-year Franchise Agreement with Waste Management to provide exclusive collection of residential refuse and disposal of solid waste. On September 3, 2014, City Council adopted Resolution No2014-031 establishing mandatory recycling fees for commercial and industrial customers, and multifamily residential properties with five or more units, The terms of the Franchise Agreement require that certain increases receive City Council approval. Solid Waste Fee increase August 3, 2016 Page 2 ----- In compliance with the Franchise Agreement, Waste Management has submitted three proposed increases to fees that will be considered by the City Council: 1. The first proposed increase is I annual Ite Increase equal to the percentage . reement with Index Franchise �.. • Waste I • allows • I annual • increases.the commercial and residential refuse rates and an adjustment based on the CPI. The formula allows 100% of the average increase between the CPI for Garbage and Trash Collection U.S. City Averag published by the United States Department of Labor, Bureau of Labor Statistics, This proposed annu adjustment to all rates, fees and charges will take effect on July I of each year beginning in 2016. Th proposed annual adjustment will be no more than 5% in any one fiscal year. Any percentage increa that exceeds the annual 5% cap will be carried forward to the next year and added to future ra `+CPI E i . 2i The second of the proposed changes in fees impacts certain commercial and industrial customers, In order to comply with the mandatory organics recycling requirements of California State Assembly Bill i • (AB1826), certaini . • industrial customerssubject•_ the requirementsof • r . • will be charged for organics collection and processing. If the City does not begin an organics collection program fi -customers,• ,• be fined up to 'r 10,000 per day by - State of ., • order' to help the City and the AB 1826 regulated businesses become compliant with this new law, Waste Management has put together an organics program, which offers 64 -gallon organics carts and 2 -yd organics bins. These two containers have proven to be the best options for organics programs in other cities. When implemented, the cost will be $78.50 for the 64 -gallon cart and $324.00 for the 2 -yd container. waste1 The third proposed surcharge is due to a quarantine on green waste collected from certain sections of Los Angeles County, including Baldwin Park, due to the Huanglongbing (HLB) pest. This deadly pest destroys citrus -related produce rendering fruit inedible and has ultimately proven to be fatal to citrus trees. As a result, the California Department of Food and Agriculture has placed quarantine on green generated from cities• Angeles and OrangeCounties affected • plague. . i. _ has increased Waste Management's operation costs, as it requires all green waste collected in the quarantined area to be handled in a specific manner, which has significantly increased the cost of collection and processing. For this reason, Waste Management is asking to pass thru these increases to the residential green waste customers. The proposed increase translates to a $0.81 per home per month increase in service to the residential green waste cart customers. If and when this quarantine is lifted, the surcharge will be eliminated. Compliance measures associated with Proposition 218 require that a notice be sent to all parties that may be affected by the proposed fee. A Notice of Public Hearing to Consider Proposed Changes to Solid Waste Fees (Attachment A) was mailed to all effected parties. The Public Hearing was held on July 20, 2016. At the Public Hearing, the City Council considered all comments and protest with regard to the proposed fee increases. Following the public hearing, the City Council directed staff to bring this agenda item back for further consideration at . Study Sessionto be held on g 2016. The City requested additionalinformation fi Waste Management, however, at the time the agenda went to print, staff had not received the requested information. The senior citizens discount will continue to be offered to certain single family accounts where the headof household is sixty (6) years or older. Solid Waste Fee Increase August 3, 2016 Page 3 REVIEWLEGAL This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Concerning the annual CP1 rate increases — If, after exercising it powers reasonably an in goo ait , t e ity Council chooses to not implement the rate increases contained in the Franchise Agreement and requested by the Franchisee, Franchisee has60 daysafter rejection to request thatthe City negotiate reductions in • • service and fees to compensate the Franchisee # the negative r .... r •material impact c s disapproval r:. • ,.: • Franchisees business operations. Concerning mandatory organic recycling — The implementation of a mandatory commercial and multifamily recycling program is required by state law, and there is no alternative. Concerning green waste surcharge pass-thru — The State imposed quarantine for the processing of green waste as a measure designed to isolate and treat deadly bacterial plant disease which is plaguing various cities county- wide, including the city of Baldwin Park. The City has to concur with how the increases were derived. If the City concurs with the amount of the proposed fee, the City must either agree to it or negotiate other services. If substantial evidence is not provided to document the fee increase, the City Council may deny the increase o that basis alone. If substantial evidence to document the increase is provided and Council accepts th document but still wishes to deny the fee increase, the contract would require good faith negotiations t eliminate certain service to offset the negative impact on the business. If this process fails WM can terminat the contract. ATTACHMENTS 1 — Notice of Public Hearing as published and mailed to affected parties #2 Comparison of Rates #3 — Resolution No. 2016-141 Attachment I -g -6jv' s" Notice of Public Hearing to Consider Proposed Changes to Solid Waste Fees 7:00 RM, Wednesday July 20, 2016 SON CADW01 City Council Chamber VA�Llry 14403 E. Pacific Avenue Baldwin Park, CA 91706 I . 6 1111411a"Al I 11SAIMMAR a 2 remyrim 1181 AM _1#1 OTE1111111i E El 1092 = WEM 150 VMM"TUTINWER MINE OPINION R it 1124m MW W -M-101 OMAN _1111 -zill C a fe_-� l - ,&I f'rit, ormr is triervclulabiftl *I tile Auvit.; liem 11 lsvrr JuT�y Z1 ure Eft correspondence. v I lues 11UL Uuylil dil U allIUS UU11HUT1 'j by the State of Ca ifornia. added to future rate increase. _11TWPAWiTt sixty (60) years or older. For additional information about the proposed service fee changes, please call aste vs, I I IWAFMI I 07WAI 01 ir 11 emir "', "W" Nil I, _101mim" Aviso de audlencia p6blica sobre los cambios a las tarifas de recoleccl6n de desechos s6lidos 7:00 p.m., mi6rcoles 20 do Julio de 2016 City Council Chamber 14403 E. Pacific Avenue Baldwin Park, CA 91706 Fill Qj aos fiscales 2016-2017 hasta 2020-2021, Las protestas ante los aumentos propuestos de tarifas 1eber6n �akgje i1or esRr!jo yW . Ojp 'ii 'W" R �10 QaV 1c ue. VW11 ♦ � le solicitamos incluir la direccon del servicio en cuauier correspondencia que nos envie. Hay tres cambios propuestos a las tarifas que ser6n considerados per el Concejo Municipal. El primero de los cambios propuestos en las tarifas afecta a algunos clientes comerciales e industriales. A fin de cumplir con los T"7jV4"&*". clon y procesanniento de desechos org6nicos. Si la municipalidad no comienza un programa de recolecci6n de iesechos org6nicos para estos clientes, la •. lad podria recibir una multa de hasta $10,000 por r im- puesta por el Estado de California. ."Avingigulp I I . . - del Indice de Precios del Consumidor (Consumer Price Index, CPI) pare la Recolecci6n de desechos y basura, ft—E-E--6Y—.y pbAk?&,11#42 Departarnento del Trabajo de Estados Unidos, Este ajuste anual propuesto a todas las tasas, tarifas y cargos 19- M i. NIMOM e e 01,10"W"I . *- Will MOIR del jardin. Si y cuando esta cuarentena se elimine, se eliminar6 tambi6n el recargo. 0-A 011 11"No "21-70N.11 OWN NO MIAMI 611111"a"MI ponible en www.baldwinpark.com. � � I�� .� Attachment 2 ♦ ♦ f fates Average $25.07 $157.90 Baldwin Park $22.40 $185.28 BP is X percent of, the AVG. 89,34% 117.34% A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE AMENDED FEE SCHEDULE FOR SOLID WASTE COLLECTION AND RECYCLING SERVICES, TO REFLECT CONSUMER PRICE INDEX INCREASES, ORGANIC RECYCLING REQUIREMENTS (AB 1826) AND GREEN WASTE QUARANTINE SURCHARGES WHEREAS, Proposition 218 requires the City to conduct a hearing not less than forty- five (45) days after mailing a notice of proposed property related fee increases to those upon which the fees will be imposed; WHEREAS, a duly noticed public hearing regarding the proposed increases to fees for solid waste service was conducted on July 20, 2016, at 7: 0p in the City Council Chambers; WHEREAS, Proposition 218 requires that the City shall not impose the proposed fee if written protests against the proposed fee are presented by a majority of record owners of identified parcels; E EAS, arcels.- EREAS, written protests regarding the proposed solid waste collection fee increases were accepted from the public and considered before the close of the public hearing; WHEREAS, a tally of the written protest against the proposed solid waste fee increases shows less than a majority of accounts have submitted written protests against the proposed solid waste fee increases-, Vv'HEREAS, a final tally of the written protests submitted and copies of the written protests will be available for review in the Office of the City Clerk. SECTION 1. Annual Rate Increases: Beginning July 1, 2016, and continuing through and inclusive of July 1, 2019, all rates, fees and charges for all residential, commercial and multifamily accounts shall be adjusted each July I by the percentage increase in the Consumer Price Index, CUSROOOOSEHGO2 CPI -U Garbage and Trash Collection, U.S. City Average, not seasonally adjusted. SECTION 2. Organics Collection and Processing Rates: That the rates/fees listed in the attached schedule shall be charged to commercial and industrial accounts subject to the requirements of California State Assembly Bill 1826 (AB 1826) for the purpose of collecting and processing organic material. SECTION 3. Green Waste Quarantine Rates: That the rates/fees listed in the attached schedule shall be charged to residential accounts for special handling of quarantined green waste during the period mandated by the California Department of Food and Agriculture. This increase in fee(s) will be eliminated upon the expiration of the quarantine mandate. Resolution No. 2016-141 Page 2 of 2 SECTION 4. Annual Rate Increase ap- With respect to any annual rate increase, the Y mount of the annual adjustment shall not exceed five percent (5%) for any fiscal year. Any percentage increase calculated pursuant to Section 1 which exceed the annual cap of five (5%) for any fiscal year shall be carried forward and added to future percentage rate increases; provided, however, that the total increase for any future fiscal year is not more than the annual rate cap for that year. MANUELL OZANO MAYOR ATTEST: STATE OF CALIFOINIA- C TY NIACOUNTY OF LOS ANGELES SS: CITY OF BALDWrN PARK 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2016-141 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on August 3, 2016, and that the same was adopted by the following vote to wit: ALEJANDA AV LA CITY CLERK ii ii i i f f i i• • • ♦ •i i• i'.• ii ii, i• ' •• i• '. •i • • • •:• • ii i ii # 'tr 1 / • !ir 1 i i Lo 1 A • i 1 A i iy i A A 1' A Y • c r •' 1 r r !' • ! \ A 1 1 • � • A A A • 1 i f f i • • • t Y A f i • A 1 A • A i A • • r A: A • \ r i i Y i. Y A: '. Y i A • 1 r Y: Y i i 1 • 1 i i f • • • i i 1 1. 1 is i r i. \ \ 1 /\ /\ /\ i M 1 � i i • i \ • i i / 1 i • i i.: . 1 :IfiliT,IOWALM WWI I Off 4 COMM Ili 2016-2017 Frequency of Collection (No. of collections per week) 2016-2017 Fr• of • + •: of • •, per week) I � f •, _ .. '.1 1,1 - ',r 1r 1 rr •,r fr .� 1i '.i rr ',r 11 MWAII M1107- • i. i'. available for customersi.. i .. thru Fridayonly. ,. i '`�♦ • % in addition to above listed fees charge applies to i vice customers. No bin rental or installation fee on permanent commercial containers 2016-2017 Frequency of Collection (No. of collections per week) •, _ .. '.1 1,1 - ',r 1r 1 rr •,r fr .� 1i '.i rr ',r 11 PEI f 1 11 .1 rl , • •. . ., ,. i *6th i...-. a. .•:' i omers with service everydayMonday i:.: i i ..: i, • i Fee 0' Y in additiont to above e i charge .ii i. all commercial ser- vicustom • i NIZ WIM IIII ``• 1. i" 64 -Gallon Cart *6th r- ♦.y) service available for customersr.y Mr r. r.y only, customers.Commercial AB939 Fee – 3.0% in addition to above listed fees charge applies to all commercial ser • or r on permanent commercialt OTHER FEE Service ate $ Unit .5 -Yd bin EOW service $ 97.34 440.03 Snapshot Overa e fee $ 46.71 Per occurrence City administrative fee - impound illeal receptacle $ 235.57 ;IPer occurrence Contamination fee r 83.33 IPer bier occurrence LOCkin lid $ 11.41 IPer bin per month w Relocation fee $ 83.33 JIFer bin der eccurrence Lock re lacement Cleaning fee 23.56 IPer occurrence Scheduled commercial bulky item collection. $ 29 23gd!U_ to 3 cu.ards Reactivation fee after non- a ment cutoff $ 38.89 Per occurrence Graffiti Removal fee $ 55.55 IPer occurrence "Hard to Service" fee $ 111.10 157.18 _ w , . ...- .. �.. Per occurrence Roll -off Impound Fee I haul plus disposal 'Up to 3 cu. Unscheduled commercial bulky item collecti�.. $ 86.58 yards IPer unit per Tilt Hopper $ 152.34 month_ v Roll out or push out service Valet service $ 23.03 Per unit er month ROLL -OFF SERVICES:201-2017 10-12 Cubic Yard (Rock and/or Dirt) includes 5 tons of disposal ---- -- $ 427.81 osal 25 Cubic Yard includes 5 tons of disposal $ 440.03 30-40 Cubic Yard up to 5 tons $ 464.49 mm0 Disposal tonnage over 5 tons 62.23 Per ton Overweight fee $ 524.65 If over 10 tons, plus haul rate &disposal overs tons One time delivery fee per container 53.36 ..._...._ Cleaning fee $ 157.40 Per occurrence�m..m_. Hourly Driver Rate 157.40 Roll -off trip fee $ 136.41 !Per occurrence Relocation fee $_ 78.70 Per occurrence ;w r ..........Mv.. m Roll -off Recycling Haul Rate $ 157.18 _ w , . ...- .. �.. Per occurrence Roll -off Impound Fee I haul plus disposal *No bin rental or installation fee on permanent commercial containers _ m.a _ – — ----------------------- ...--------Roll-off Roll-offAB939 Fee – 3.0% in addition to above listed fees charge applies to all Roll -off service customers Priority Due Date Create Datefrime Sul�ject Pe Contacts As6 6/21/2016 5:08:57 PM Interim - Rent Increase Notes Francesca D. Milton Rose Luna Effective 8/1/16 Interim Certification for Rental increase was completed for the month of August 1, 2016. Tenant's New rent portion is $572. 001mo. + HAP $978. 00 = $1,550. 001mo. Owner & Tenant will be notified of changes. To Do List RL 07/27/2016 Page 1 STAFF REPORT ITEM NO. J 6 TO- r r .• r 1 Members of the City Counci FROM: r Jr., Director of ► t Community DATE: i CouncilSUBJECT: APPROVAL OF ADMINISTRATIVE POLICY NO. AP -16-031, SUMMARY The City directed st. i bring back a social. policy with . two month black out period •_ i any City election cycle. The purpose of this Staff Report is to inform the City Council of a social media polic that includes a two month black out period (With certain extcntlow4 eioiained 4616W and to provide an additional assistance the City Council may need in determining an adequate policy for the City, I] FISCAL x There is no fiscal impactby action. 1) Approve Administrative Policy No. AP -16-031 with black -out period of 2 month which bars any promotion of any City Official in any social media platform for two months prior to any City election cycle; or 2) Approve Administrative Policy No. A-16-031 as is, entitled "Baldwin Park Social Media Policy" effective August 3, 2016; or 3) Provide staff direction. BACKGROUNDLEGAL REVIEW The City Attorney has reviewed and approved the Baldwin Park Social Media Policy. At their City Council meeting on July 20, 2016, City Council asked staff to bring back a social media policy which includes a 2 month black out period (with exceptions) as described herein. electionThe blackout period would bar the picture of any particular Councilmember at any event two months prior to any City cycle. Theblackout period would not prevent the City from using the • - or - of the entire City Council at traditional events such as Fourth of July, street fairs, Easter Egg hunt or a City sponsored Halloween event. These are examples and are not meantto be exclusiveexceptions to the two I • . !•` •• Based on .• done by staff,. determined thatthe social media policy is intended solely . • 1#-,rimarily for the purpose of communicating with the public City's services, upcoming events, and other viable information of city sponsored events through the official "City of Baldwin Park" Social Media Pages. It is not to be used to promote any particular City Council member during an election cycle. Towards that end, the City of Baldwin Park's Social Media Pages are restricted from directly posting information on any elected City officials as stated in sectionof policy which states..follows:"All informationposted to City Social Baldwin Park Social Media Policy July 20, 2016 Page 2 The policy strictly focuses on the content of the City in means of educating the public on city services. Adopting an administrative policy establishes mechanisms to coordinate and monitor content that will not violate any policy regulations. The purpose of this new policy is to address the growing and changing landscape of the Internet, which also covers the use of Social Media or "Web 2.0." These changes have affected the means by which residents communicate and obtain information online. The use of social media outlets is encouraged to further the goals of the City and the objectives of its departments, where appropriate, "City Social Media Sites" means Social Media Sites which the City establishes and maintains, and over which it has control over all postings, except for advertisements or hyperlinks by the Social Media Site's owner, vendors or partners. Social Media are primarily Internet -based tools that allow users to create, edit, organize, comment upon, discuss and share information. There are any social media venues, and new venues appear frequently. The social media venues listed below are seeking approval for City use, and the Department Head or his/her designee may authorize the use of additional social media venues that are similar to the venues listed below: Facebook Twitter Instagram YouTube The City's official website at www.baldwinpark.com (or any domain owned by the City) will remain the City's primary means of internet communication. Information posted by the City on city social media sites will supplement, and not replace, required notices and standard methods of communication. A Social Media Policy establishes guidelines for the creation and use by the City of Baldwin Park of social media sites as a means of conveying information to members of the public. The City has an overriding interest and expectation in protecting the integrity of the information posted on its social media sites and the content that is attributed to the City and its officials. Therefore, an official policy must be adopted in order for the City of Baldwin Park to securely and effectively engage in social media platforms. All comments posted on the City's social media pages will be monitored. The City reserves the right to restrict or remove any content that is deemed to be in violation of its Social Media Policy or any applicable law. City shall have full permission or rights to any content posted by the City, including photographs and videos. ALTERNATIVES The City Council may choose not to approve the "Baldwin Park Social Media Policy" and continue with traditional means of public communication, ATTACAME11T 1) Administrative Policy No. AP_16-031� Baldwin Park Social Media Polic! Administrative Policy No. AP -16-031 Effective July 20, 2016 1.0 Purpose The purpose of this policy is to .i• the growing and changing landscape of the Internet, which also covers the use of Social Media or "Web 2.0." These changes have affected the means • which residents communicate and obtain information online. The use of social •: outlets is encouraged to further the goals of the City and the objectives of its departments, MEM39HE= Social Media Policy ("Policy") establishes guidelines for the establishment and use by the City Baldwin Park ("City") of social media sites as a means of conveying information to members o the public. I The City has an overriding interest and expectation in protecting the integrity of the information posted on its social media sites and the content that is attributed to the city and i officials. This policy establishes guidelines for the use of social media. I "City Social Media Sites" means Social Media Sites which the City establishes and maintains, and over which it has control over all postings, except for advertisements or hyperlinks by the tools that allow users to create, edit, organize, comment upon, discuss and share information. There are many social media venues, and new venues appear frequently. The social media venues listed below have been approved for City use, and the Department Head or his/her designee may authorize the use of additional social media venues that are similar to the venues listed below: • Facebook - a social networking site, www.facebook.com, that is useful for promoting programs, activities, projects, and events. • Twitter - a micro-blogging tool that allows account holders at wWwAwitter.com to text ("tweet") up to 140 characters of information to followers. Using Twitter accounts, the City can • • news, traffic alerts, etc. • to followers and direct them to City `l• '.• more i'`• information. • YouTube - a video sharing site at www.youtube.com that is useful for delivering public service announcements and program information. • Instagram- a social media mobile or website, wwwmistm for photo -sharing, video -sharing, and • networking service that enables its users to take • and videos, and share them for 15 seconds. Post or postings covers information, articles, pictures, flyers or any other form of communication posted on a City Social Media site. "Posts" or "postings" means information, articles, pictures, videos or any other form of communication posted on a City social media site. p1le-T-=1111M. 3.1. The City's official website at www.baldwinpark.com (or any domain owned by the City) will remain the City's primary means of internet communication. Information posted by the City on City Social Media Sites will supplement, and not replace, required notices and standard methods of communication. Whenever needed content posted on City Social Media Sites should contain links directing users back to the City's official website for in-depth information, forms, documents, or online services necessary to conduct official business with the City. 3.2. All City Social Media Sites shall clearly indicate that they are maintained by the City and shall prominently display City contact information. Branding the City's social media pages as "the official site of the City of Baldwin Park" is required. All City -maintained Social Media pages shall include the City of Baldwin Park logo and the following language: "This is the official (Facebook, Twitter YouTube, Instagram, etc.) page for the City of Baldwin Park. Social Media Sites may contain content, including but not limited to, advertisements or hyperlinks over which the City has no control. The City does not endorse any hyperlink or advertisement placed on City Social Media Sites by the Social Media Site's owners, vendors or 14. Departments must obtain approval from the Baldwin Park City Council prior to creating a Social Media Sites for public use. Any posting to a City Social Media Site will be done only with the approval of the Department Head and Public Information Officer or his/her designee. 15. Each Department Head, where applicable, shall appoint a specific staff member(s) to maintain and monitor the Social Media Site. Department Heads are responsible for ensuring their staff follows the procedures set forth in this Social Media Policy. 3.6. City Social Media sites are subject to the California Public Records Act, Any content maintained on a City Social Media site that is related to City business, including a list of subscribers, posted communication and communication submitted for posting, may be considered a public record, subject to public disclosure, and subject to the City's document retention schedule. 3.7. Those designated and authorized to utilize Social Media are responsible for complying with applicable federal, state, and local laws, regulations, and policies. This includes adherence to established laws and policies regarding copyright, records retention, Public Records Act, 3.8. City Social Media Sites shall clearly indicate that content posted or submitted for posting on the site is subject to public disclosure. The following language should be clearly visible on the ROME 3.9. The City shall have full permission or rights to any content posted by the City, includinl;4 photographs and videos. 3.10. City Social Media Sites shall clearly indicate that emergency responders are not lowing Jang-ua e shall be clearlo visible on the wall page: "This site is not actively monitored by Baldwin Park emergency personnel. If you have an emergency or need emergency assistance, you should call 911." Should you require a response from the Baldwin Park or wish to request City services, you must go to www.baldwinpark,com or call the City at (626) 813-5245. 3.11. The City reserves the right to terminate any City Social Media Site at anytime without notice. 3.12. The City reserves the right to change, modify, or amend all or part of this policy at any time. 01511MMMOff -� - XMUFA" -A' I 'I YFO-111 .•I I I Ir of Baldwin Park via Social Media Sites and must conduct themselves at all times as representatives of the City of Baldwin Park and in accordance with all City policies. 4.2. Employees administering a City Social Media Site on behalf of the City of Baldwin Park shall not express their own personal views or concerns through such postings. Instead, postings on any of the City's Social Media Sites shall reflect the views of the City. Violation of these standards may result in the removal of City pages from the social media tutlets and may cause disciplinary action to be taken as determined by the Department Head or his/her designee in compliance with the City's Personnel Rules and Regulations, Memorandums of Understanding, City's Employee Handbook, 4.4. Authorized users shall be provided a copy of this Social Media Policy and are required to acknowledge their understanding and acceptance by signing and dating the last page of this document and returning the original copy to the Department Head or his/her designee and retaining a copy for their records. 4.5, All information posted to City Social Media Sites on the City's behalf must: • Directly pertain to City of Baldwin Park sponsored or City endorsed programs, services and events; • Present the City in a positive light and a professional manner; • Contain information that is freely available to the public and not be confidential as defined by any City policy or local, state or federal law; • Not contain any personal information except the names of employees whose job duties include being available for contact by the public; • Not include content that is contrary or detrimental to the City's mission, values, image and interests; • Not make statements of guilt or innocence of any suspect or arrestee, or comments concerning pending prosecutions; • Not contain religious messages or advocate or promote religious beliefs; • Not contain content in support of, or in opposition to, any political candidate or ballot measure; • Comply with all local, state, and federal laws; • Not contain profane language or content; • Not contain sexual content or links to sexual content; • Not contain content that promotes, fosters or perpetrates discrimination on t e asis 0 race creed, color, age, religion, gender, marital status or status with regard to public assistance, national origin, physical or mental disability or sexual orientation, as well as any other category protected by federal, state or applicable local laws; • Not contain solicitations of commerce or conduct or encourage illegal activity. • Not contain any information that may be considered detrimental to the City. In addition, two months prior to any City election cycle, there will be a ban on posting any picture or likeness of any individual Councilmember or Mayor on or in any social media platform used by the City. However, this ban does not include posting of the likeness or pictu of the entire City Council for traditional City events such as Fourth of July, street fairs, Easter Egg hunt or a City sponsored Halloween event. These exceptions are not meant to be exclusivi- but rather illustrative of exceptions to the two month ban before any City election cycl 5.0 Comment Policy A Comment Policy Notice must be displayed on all City Social Media Sites that allow posts, indicating that the discussion is moderated and inappropriate content will be removed, to read as follows: "Comments posted to this page will be monitored. The City of Baldwin Park reserves the right to remove any comment that violates the City of Baldwin Park Social Media Policy, including but not limited to comments that: contain profane, obscene, or pornographic language or content; threatens or defames any person or organization; supports or opposes political candidates or ballot measures; promotes illegal activity; violates federal, state, or local laws; promotes discrimination on an unlawful basis; or discusses topics not related to the particular issue or subject discussed on the City's Social Media Site." 5.1. Comments on topics or issues not within the legislative jurisdiction of the City of Baldwin Park shall be removed. o . 5.2. A comment posted by a member of the public on any City Social Media Site is the Opinion of the commentator or poster only, and publication of a comment does not imply endorsement of or agreement by the City of Baldwin Park, nor do such comments necessarily reflect the opinions or policies of the City of Baldwin Park. 5 * 3, The City of Baldwin Park reserves the right to remove any content that is deemed to be i violation of this Social Media Policy or any applicable law. Comments containing any of the following inappropriate forms of content shall not be permitted on City of Baldwin Park Social Media Sites and shall be removed without notice. a. Comments unrelated to the original topic or article; b. Comments in support of, or in opposition to any political campaigns or ballot measures, c. Profane, obscene or pornographic language or content or links to such language or content including vulgar language of any kind; d. Solicitations of commerce, including but not limited to advertising of any business or product for sale, except for information posted by businesses that have a business license issued by the City and/or a store -front or office space in the City; e. Content that conducts or encourages illegal activity; f. Any information that is illegal to disseminate or that might compromise the safety or security of the public or public systems; g. Content that violates a legal ownership interest, such as a copyright, of another party; h. Defamatory statements; i. Threats of violence or injury to any person, property, or organization; j. personal attacks of any kind; k. private personal information published without consent of the individual identified; 1. content which violates a legal ownership interest of any other party; and I photos or other images that fall in any of the above categories o. Content that violates any federal, state or local law; p. Content that promotes, fosters, or perpetuates discrimination on the basis of race, color, creed, sex, age, religion, national origin or ancestry, physical or mental disability, veteran status, parentage, marital status, medical condition, sexual identity, sexual orientation, as well as any other category protected by federal, state, or local laws. 6.0 City of Baldwin Park Official Social Media Comment Policy and Terms of Use All comments posted on the City's social media page will be monitored. The City reserves the right to restrict or remove any content that is deemed to be in violation of its Social Media Policy or any applicable law. M 111i; ll"!! J 6eTore posting or sl review these terms: • The posts and comments expressed on this site by the members of the pu ic onot reflect the opinions or endorsements of the City of Baldwin Park, its officers or employees. The City of Baldwin Park does not claim or assert any ownership interest in any of the material posted here by the public, but by your posting or submission of any materials on this site, you are granting the City a royalty free, non-exclusive and perpetual license to display it on this site and, in the City's sole discretion. • "Liking", "Sharing", "Retweeting"Commenting" or other connections between the City of Baldwin Park and another person/organization does not imply endorsement of that person/organization or that person/organization's actions or comments. • This page is administered by the City of Baldwin Park, but the content on this site is not entirely controlled by the City. All social media sites that the City participates with are owned and operated by third party entities not affiliated with the City of Baldwin Park. The City of Baldwin Park does not endorse any link or advertisements placed on this site by the social media site or its vendors or partners, • The City of Baldwin Park reserves the right to remove comments and/or block anyone who posts inappropriate or offensive material on this site, as determined by the City of Baldwin Park. 0 The City of Baldwin Park has the right at all times to disclose any information to satisfy any applicable law, regulation, legal process or governmental request; and to edit, refuse to post or to remove or to store any information or materials posted here. All information posted to the City of Baldwin Park's social media sites shall be deemed a public record which the City will disclose without any prior notice to you. The City of Baldwin Park does not accept any statutory notice required to be given to the City of Baldwin Park by any law, regulation or contract on social media websites. All such notices shall be provided and delivered to the City in the manner described by applicable law, regulation or contract. The City of Baldwin Park requires all comments remain "on topic" and stick to the subject matter of f post. Comments not meeting these criteria may be removed. 1111111MUKU ma -n. rUMM1111221 STD—ff comments or submissions that: Defame, abuse, harass, stalk, threaten or violate the legal rights of others. Include sexual content, profanity, vulgarity, obscenity, racism, hatred, slander, threats and/or violence. Include personal attacks, defamatory attacks, or comments disparaging an individual or group based on ethnicity, race, gender, religion, age, disability or sexual orientation. Promote specific commercial entities, causes, products, candidates for office or political organizations. Contain spam or advertisements. • Contain personal information about another person or that violate a person's privacy, - Include material having intellectual property rights, including copyrights, trademarks or any other propriety property that belongs to another person or organization. • Contain links to inappropriate websites, or links that do not directly relate to City services, issues, news and events. • Promote illegal activity. • Compromise public safety or operations, contravene law, or are disruptive or factually inaccurate. Include personal attacks, defamatory attacks, or any type of comment that is non- constructive, hateful, spiteful or insulting. 7.0 Terms of Service Each type of Social Media used by the City maintains a "Terms Of Service" agreement ("Terms' All comments posted to any City of Baldwin Park Social Media Site are bound by these "Terms and the City of Baldwin Park reserves the right to report any user violation. I 8.0 Acknowledgment I acknowledge that I have read, understand and will comply With the City of Baldwin Park's Social Media Policy Signature Print Name MET i om i FROM: Manny Carrillo,i r s and Community e ices August 3,2016 ly SUBJECT: REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF APPOINTMENT OF i; VARIOUS SUMMARY This report requests that Council review the submitted two Commission applications and appoint one o these two individuals to serve on the Recreation and Community Services Commission to fill the current vacant seat of Office Number 5. FISCAL Commissioners serving on City Commissions receive stipend of 50 for each Commission meeting attended. RECOMMENDATION Staff recommends that Council review the submitted Commission applications ' accept nomination authorize staff to initiate the appropriate background checks through the Department of Justice (DO and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective Cit Commissions and adopt Resolution No. 2016-124, entitled, "A Resolution of the City Council of th, City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, and 5;" LEGAL REVIEW This report and the associated Resolution has been reviewed and approved by the City Attorney as to BACKGRO4nD Because the number of applications to other commissions were not sufficient to fill all open seats, staff re -advertised on April 11, 2016. Advertisements were posted at City Hall, Julia McNeill Senior Center, Esther Snyder Community Center, Baldwin Park Library and Baldwin Park Arts & Recreation Center, as well as an interactive banner on the City website. The deadline for submission of applications is May 11, 2016 by 5:00 pm, Applications for the Recreation and Community Services Commission were received and reviewed, residency was confirmed and voter registration was verified as applicable. Copies of the applications were also provided to the departments for review and to further qualify applicants, Staff respectfully request that Council review the applications and select those individuals they wish to appoint to the Recreation and Community Services Commission, Appointment of Commissioners August 3, 2016 Page 2 . ....... .... . .... - ------ — ----- - ----------- --------- -- - - ALTERNATIVE Council may choose to not select either applicant and allow the Office Number 5 to remain vacant until additional applications are received and presented for consideration. ATTACHMENTS Lorraine Martinez Olivia Perea Vanessa Vigil Jesus Rodriguez RECEIVED PLEASE CURRENT COPY OF MAY 112 UTILITY ILL AND APPLICATION FOR CITY COMMISSION A COPY OF YOUR 1 And CW OF BALDWIN P K PHOTOID STATEMENT OF QUALIFICATIONSA APPLICATION IS FOR TEFOLLOWING COMMI I ®creation and Community ;s ref fart/rr !a r a trrol F Fttftir PERSONAL INFORMATION: am,__Vanessa Viclae, Vigil Residence Addres lold W1J0,Vark&A Length of time at this Address: 23 -mail address,-"", _ �gffIRII,CO Home Phone No. ( 26)- Cell/Message Phone No;(626)-I Are you 18 years of age or older? YS Are you registered to vote in the City of Baldwin Park? Y@S Do you currently serve as an elected orapointed'official for any board and/or agency within the City of Baldwin Park? NO If yes, name of agency and positions EDUCATION: Circle Highest grade you completed: 1 2 8 4 5 8 7 8 9 10 11 @ High School Graduate? free n Looakou o Colle I/i e s Course of Stud e ` U 01 V, OF ;Corlurnics EMPLOYMENT IO TIO / EXPERIENCE: d ress of ErnDloverfs)Position Tit e Dates of EmDlovment UI ivetzhy 01F ca o t 1 ;, rtt (t -r Consultant W11201' Cv I Gi REFERENCES: Please provide the names of two ( ) persons, who are not City of Baldwin Park Elected orAppointed Officials and who can comment on your capabilities and character. NameAddress Phan Rutoen 0gidwit, Pqr i O , IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment, Each case is considered on its Individual merits. HAVE YOU EVER BEEN CONVICTEDOF A FELONY OR MISDEMEANOR OTHER THAN A MINORTRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACK O L DGE ENT/CERTIFICATION, I understand that upon filing, this application becomes a public record, I certify under penalty of perjury under the lave of the State of California that the foregoing Is true and correct. ®1 r 1 _ Date Signature I Nit rie Rlw tltl #ne Fir Cik 'ls nl Residency verification: C7 Yes ❑ No _Date:Voter Registration Verification: ❑ Yes ❑ No Residency verification: 11 Yes El No ate: Appointment date: , Residency verification; 0 Yes 0 No ate:. Term Ndme� Commission Roquostod-, ReC r P-011io r) $ CIO 6�6-ul 111 M a I.LUT %I a - W- L, wo •- - 1163RIMPA111 As Recreastion and Community Service Commissioner, I would like to contribute to the City's growth and development by assisting in the formation of community event and activities that would meet the needs of our growing and diverse population. As a member volunteering at events such as the Santa Clothes pro gram. By participating and RT16]t11- O�Nlji. 01 I 01VIIII rMP] WY1 RIM -W -A once mentioned unite the residents of Baldwin Park, I would greatly appreciate the !I: I IIIINITIN I II Iff I III Ili I ill III service programs by using innovative marketing to engage in board community outreach. WITITOTWO M- r i Mi i SM162=1 and leisure opportunities for people of all ages. Date: 05/11-/1(0 Signature e I 116fice' t0le-a-Sod-b-0-a--d-Vis-elff is Myour qualitications may is al-sc-U-33-ev ie Ulty Uouncil at an oll.en meeting. This Application and Statement of Qualification will be kept on file for two (2) years, During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your op*atilon will be included in the pool of applicants provided however, that you submit current proof of residency at the tim-, of said recruitment. Failure to provide current proof of residency with each recruitment will Invalidate this application. E G'!da�q PENNON=, 'kR�fffiK:'�_$R#dlfikiWrp8 �p3��hx�Qar v7i�Ip tly�n� , r r .. x � "YYt9x 1kMnxo fd txxgxr�x d i4eaew� ka t. g�a$ggr.6 anu�,NCr fk'f fAuY�ea fMtl I �' arpCp,�ma�x[ix�3a>�rWrulaFl�a� �: w � a ACCOUNT NUMHER DATE MAILED Apr 29, 2016 Page 1 of 2 SERVICE FOR 24 Hour Service SoCaWas VIGIL 11-800-427-2200 English M 1-800-342-4645 Espat'lol A Se pro Energy uniiy BALDWIN PARK CA 91706-1743 1-800-252-0259 TTY H www.socalgas.com Account Summary Level Pay Plan Previous Amount Due $28,00 Level Pay $28.00 Payment Received _,00 Current Level Pay Plan Due +28.00 Current Amount Due $56.00 Level Pay Plan Summary Previous Level Pay Plan Balance +25.80 Current Level Pay Plan Amount -28.00 Current Level Pay Plan Balance $21.94 current Charges Rate: GR -Residential climate Zone: 11 Baseline Allo encs: 49 Therms meter Number; 05408762 (Next scheduled read date May 26 2016) Cycle: 18 Current previous Billing Period Daye Reading - Reading = Difference x Billing Factor TOW Therms ---------- 03/29110 - 04/27116 29 8128 8108 20 1,043 21 — -------- - GAS CHARGES Amoculy$1 Customer Charge 29 Days x $.16438 4,77 Gas Service (Details below) 21 Therms Baseline . .......... The— used 21 Ralerrherm $,78857 Charge $16.66 10.56 Total Gas Charges $ . 3 (Continued on next page) DATE D May 19,20 16 AMOUNTDUE $56.00 Gas Usage History (Total Therms used) ,"R MAY JUN JUL AUG SEP GOT NOV DEC JAN FER MAR APR 16 �AK 15 Mar 16 Apr, 16 T�4lNa' rms usad 20 23 1 Daily rnlwage Therms .7 A Days in Wiling cycle 29 29:: 29 tips at socalgas.com/winter. The Gas Company's gas Gornmodity cost per therm for your hIlling period: Apr ......... $.22548 Mar. , , .. , ... $.22712 PLEASE KEEP THIS PORTION FOR YOUR RECORDS, (FAVOR BE GUARDAR E57A PARTE PARA PIT 3 R FaMIAOS') . ...... . ....... .. . ..... ...... PLEASE ATTACH A CURRENT COPY OF A UTILITY 13ILL AND A COPY OF YOUR PHOTO ID Rpe & Community Serviceh 11 01 wmvv� Name Olivia Perea Residence Address Baldwin Park CA 91706 4 Mor @Dlivexom Length of time at this Address: 81 E-mail address., Home Phone No.— 626-! -- Call/Message Phone N0.626 - Are you 18 years of age or older? yes Are you registered to vote In the City of Baldwin Park?—12—S Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? _no If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 0 9 10 11 12 High School Graduate? ------------ Nance and t ovation of t [Le_qe 9LUniv ergly of Study m Dox_eo Community College General no Community College General no EMPLOYMENT INFORMATION I EXPERIENCE: F20i[lknD We Do as of E1 1 Recreation Services �Manag 1996 - present Recreation Services Manag%_ 1996 - present REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilliles and character, phontft.— Melinda BaldwinP 626 Baldwin Pq6 626 IMPORTANT: Read the following carefully and answer completely. A conviction Is not an automatic bar to appointment, Each case is considered on its Individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? no If yes, Please list all offenses, date and place of offense(s), and sentenceffine received: ACK NOWLEGGEMENTICERTIFICATION; I understand that upon filing, this applicallon becomes a pulblic record. I certify under penalty of parjury under t eJawa of The State of California that the foregoing Is truea d correct. Date ignature Ips Not Write 061owthis 'Us'a Only Residency verillicution: 0 Yes El No Data:._ Voter Registrallon Verilication: 0 Yes D No Residency verillication; 0 Yes El No Appointment dale: Residency veril'i(mion; LJ Yes 0 No Dafen Term CL1111.1res.—.— Nome� oliv CoR mmi d, Rec & community SeMceg sslon equesto . OATEMENT OF C UALIF Use this space to list your goals and object,00 and why you feel you should be appointed to the commission for which you are applying, Please include any Wdillonal Information �014 feel will be beneficial to the Council in consideration of your appointment to this commission. I recently moved back to my childhood home In Baldwin Park where I grew up and I like the changes that I am seeing. 1 have worked, for 19 years and would love to be a part of the commission. I am enthusiastic, and I think outside the box. I could help plan events, and assist where ever it is needed. At the job that I am currently in, I deal with the L.A. County Board of Supervisors frequently and we partner to host many events for the public. I am aware of the politics that goes into being a public servant and cannot think of a better service than serving on the commissioners to help better the city that I live in, • Date: A / ali'lell 6112" Signature • CEO= Go paperless at www,sce.com/ebi III n g. It's fast, easy and secure, SOUIII I?N CAUI-ORNIA P,O, Box 000 U Rouoniond, CA T our electricity bill El N 91771-0001 An F0150N INTWATIONAI-g Company www.sco.coin PEREA, OLIVIA I Page 1 of 4 For billing and service Inquiries call 1-800-684-8123, Customer account Date bill prepared: Mar 15'16 Service account BALDWIN PARK, CA 91706 Rotating outage Group N001 Your account summary mom 15alanCe lorWard 4U0 Your new che — — Total amount you owe by Apr 4 '16 $122.51 Compare the electricity you are using For meter 222010-324403 from Feb 11 '16 to Mar 1416 Your next billing cycle will end on or about Apr 93'16. Total electricity you used this month In kWh 630 Your daily average electricity usage (kWh) 2 Years ago: N/A Last year: NIA This yearo 19,69 2a 19 9 U Feb Feb Mar Apr May Jun Jul Aug Sup Qct Nov Dec Jan Feb '14" '1511 '15"'15" '15" '15" '15" '15- '15" 'IS- '15 '15 '10 '16 :.Irregular billing period No date available Please return Iho payment stub biulow with you7ayment and make your d1wk payable to Southern Callfornto Edison. (14-574) Tear hero 11 You want to pay In person, call 1-000- 47-$qfj8 for locations, or you can pay oultno get www.sce,com, Tear bore ..................................... ................................... M Customer account Amount due by Apr 416 $122,51 Please write this number on your check. Mako your EDISON 1h11k payable to Southern Call(ornis EdNon, Amount enclosed M 1P#YW$NTUHAnCW4j %Cq pAj 4 - -:j STMT 03152010 Pj C06 T0140 020454 01 AV 0.3580 0008 1111111 11111111 11 PEREA. OLIVIA BALD IN PARK, CA 01706.5244 P.O. DOX Goo ROSEMEAD, CA 81771-0001 Sn nanprip-,.- Rt www vae-a enm/nhullnrl Wa /rcpt nn— —4 --- PLEASE ATTACH A CITY OF BALDWIN PARK CURRENT CPY OF APPLICATION FOR CITY COMMISSION UTILITY BILL AND And COPY OF YOUR PHOTO ID STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: ---, [Recreation and Co unit � # a elate ifcatt€ rf Is r �gtflr "for each cofrfrlrl sIDY) PERSONAL INFORMATION; Name Lorraine Martinez Residence Addres Baldwin Park Length of time at this Address: 32 yt E-mail address " gmail.Com Home Phone No. 626) ' _..ems Cell/Message Phone No: (626) Are you 18 years of age or older? Yes Are you registered to vote In the City of Baldwin Park? Yes Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? NO If yes, name of agency and position: EDUCATION; Circle Highest grade you completed: 1 2 9 4 5 6 7 6 9 10 11 12 High School Graduate? G.E.D.?_ N, rrr.and t oc tion o[Ike c€ ryeraio r of il€?y De r Pomona Management and HR NO Pomona Management and HR NO EMPLOYMENT INFOTION I EXPERIENCE: Name andAdrtss'raf�e n ritie _ti Parks and Recreation Recreation Manager 10/16/1999 to percent Parks and Recreation Recreation Manager 10/16/1999 to persent REFERENCES; Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, IMPORTANT:`:a:♦ : following carefully and answer y. t.. conviction not an automatic i➢. to appointment., ...... is considered on Its individual merits. ATION7N0 HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOL It yes, Please list all offenses,date and place of i andsentence/finereceived: ACKNOWLEDGE ENTICERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing Is true and come +4 ate i r _ Ido I RWOte BoIOWv #hWL190 r For CI#v #J o only Residency verification; 0 Yes 0 No Date. Voter Registration Verification; Cl Yes ❑ No Residency verification; Ll Yes ❑ No Date:e; Appointment date; Residency verification: ❑ Yes 0 No Date: _: Term expiresµ_: W Name Lorraine Martinez I Commission Requested: Recreation and CommU9% NUNN I have lived in the City of Baldwin Park for most of my life. In these many years I have developed a love for the City, and also a love for Parks and Recreation, I chose Parks and Recreation as my career at the age of 19 and became employed with I have been a Recreation Manager for the past 8 years, overseeing multiple parks in tha As far as I am concerned, Baldwin Park has proven to be a leader in Recreation services in many ways. I would love to be apart of the City's continued success in recreation by assisting in decision making and adding innovative programs and events to the City. I am willing to offer my experience and assistance in any way possible, while learning along the way. Please consider me as a candidate for the Recreation and Community Services Commission, Thank you for your time, Lorraine Martinez ,,ate: 4 -A6- Ure • of said roctuitment. Failure to provide current proof of mid6noy W�h oaoh ��t j�N 04116� One-Time Payment Confinnation - -, email Page I of 2 ornallworks better with Chrome yos. go, Chr-Alt now No, not 101.10.10.1 Lorramo Grinail more I of 34 COMPOSE One-The Payment Confirmation Inbox (7) S0081088 <cUalamersarvic aocaiges COM> UnWW111111 Apt 21 (5 Omts ago) Starred la ma Important Sent Mail prafts'(21) &6 Was My Account Notification One-Time Payment Confirmation Sign In Dow Lonkm MagrUnez, CIVA19 m VA4 SW you MID This Is to confirm that you have Successfully scheduled a one-time PSYM011t As KIIVWIo oclots G99919 follows; Learn .. Raven 10 Me ®lac Confirmation Number: Aocounl Number; ""'So (472$Q WART) https://mail,google.com/mail/u/O/ 4/26/2016 PLEASE ATTACH A 01 0 CURRENT COPY A UTILITY BILL AND A COPY OF YOUR PHOTO ID C R 1a2 • rr � Longth of time at this Address:2�4 �Ar - E -mall addressF MA t—flel Home Phone N o. --� �t) ° 1 Call/Message Phone No---- Are you 18 years of age or older? —ye—l� Are you registered to vote in the City of Baldwin Pat k?e, 5 Do you currently serve as an elected or appointed official for -any board and/or agency within the City of Baldwin Park7 140 If yes, name of agency and positiow EDUCATION: Circle Highest grade you completed; 1 2 3 4 5 6 7 8 0 10 11 12 High School Graduate? Nje� G.E.D.?__R]A_ I EMPLOYMENT INFORMATION I EXPERIENCE: I REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?, NO If yes, Please list all offenses, date and place of offense(s), and sentence/fine received; ACK NOWLEDGE MENTICERTIFICATION: I understand that upon filing, this application becomes a public record, I certify under penalty of perjury under the laws of the State of California that the foregoing is true and! , fec( 71 A/ I Date Residency voriflualion: El Yes El No fate, Voter Registration Verification: n Yes F No Rosidoney verification: LJ Yes Ll No Date:,--- Appointnient date: Residency verification: LJ Yes El No Date; Terrinexpires:1 Narne- Commission Requested: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be .teneficial to the Council in consideration of your appointment to this commission. Date: Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meetinI. This Application and Statement of Qualification Oil/ be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment Failure to provide current proof of residency with each recruitment will invalidate this application. Jl�ylx4 i ed CA J�D VWA 1S N��jL JkAVII��I� (?evs,3v\v\-,�A Nravl-WA�O 'is A-0 CA 0\tCk- Wt- ovj Jl�ylx4 i ed CA J�D VWA 1S N��jL JkAVII��I� Access Gonoral Insu(011CH COmP011y p.(), WX 105156, AllUnta, GAAG,148 91�1=, U."T 1111OVY&RA, BILLING NOTICE Named Insured: Jesus E. Rodriquez Policy Number: Policy period, 04/0612016 - 07/06/2016 licy please contact your broker Nario, InsUrfInce Services I lic at If you wish to make changas to your po , (714) 264-0606, Changes completed after this notice date of 04/06/2016 will apse s' on your next billing notice. For additional information regarding your policy or to make a payr-nont, plea So VISA LIS at� wzy.g�qce�sxom, To avoid cancellation of your policy. please pay by tho due dato below, Thank you for choosing Access General Insurance Company Detach -Here --- ----------- - Narned Insuredo Jesus E, Rodriguez 0 policy Number: Policy Period, 04JO6/2016 - 0710(3120,1 wz) Fx�,il Moffe.yGranto- rC6606 'VISA For You,- c0nVs�16jjc&, W C017, Make check payable to and mail Witt) payment stub: Do not staple, T-- Sdministofed by' Access Gonoral n3UTWM�Tfifw` paymelit Due: 041211 16 . � �'°�w � �r� �I��i _ � v. � 50;• A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING QUALIFIED INDIVIDUALS TO THE RECREATION & COMMUNITY SERVICES COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 1, 6, 7 AND 8. N WHEREAS, the Recreation & Community Services Commission consists of eight (8) members and Office Numbers 1 through 5 are appointed for a two-year term and members of Office Number 6 through 8 (Student Commissioners) are appointed for a one-year period; and WHEREAS, on February 18, 2016, the City Council open the application process for all City Commissions; and WHEREAS, a Notice of Vacancies on the Recreation and Community Servces Commission was posted at the following locations: City Hall, Esther Snyder Senior Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's Office is accepting applications from the date of advertisement through April 14, 2016; and WHEREAS, the City Council desires to fill vacant Offices 1, 21 3, 4, and 5, due to !he Vacancies of each office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32 , 08, appointments to Office Number 1, 2, 3, 4, and 5, are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On February 17, 2016� City Council voted for the termination of all commissioners from the Recreation & Community Services Commission Office Numbers 1, 2, 3, 4, and 5, and directed staff to advertise for the vacancies. Section 2. All Commissioners serve at the pleasure of and are subject to Council -iiscretion. Pursuant to BPMC Section 32.09 if a Commissioner is removed, it is standard to advertise and accept applications to fill the position. With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint applicants for Office Numbers 1, 2, 3, 4 and 5 and one student from each high school to the Recreation & Community Services Commission as Student Commissioners serving in Office Numbers 6, 7 and 8. Such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: Resolution No. 2016-124 Page 2 IN -1-1-1.51,1111 I ' 1 a WSTAT, I! •` M AT MAY, Lei FAHM STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss CITY OF BALDWIN PARK I 1, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2016-116 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on August 3, 2016, by the following vote: ALEJANDRA AVILA, CITY CLERK i STAFF REPORT S T HTHE : I at o c zee, ie xec tive ficer - roti AP.Pir. DATE: August 3,2016 APPROVED ADOPT RESOLUTIONNO. r ENTITLED "A RESOLUTION OF i OF BALDWINPARK, i tAPPOINTINGREPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF AND REVIEW AND APPOINT"rr rTO ESTABLISHED COMMITTEES, APPROPRIATE reportSUMMARY This • request that• designate representatives a • alternates as official representatives POEM,the City and to review and appoint members to the established in-house committees. EM11-mg •10111 RECOMMENDATION Staff recommends that Council 1) review an appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-127, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives othef andreviewin-house committee appointments a • select or • .. members as - • • • of these committeesaccordingly. LEGAL REVIEW The City Attorney has reviewed and approved this Resolution. BACKGROUND Each year, following the reorganization of the City Council, the Council is requested to designate members as representatives and alternates on certain committees and organizations. Additionally, in-house committee appointments are reviewed and appointments may be revised at Council's discretion. ALTERNATIVES The City Council may choose to 1) appoint new members to various committees; or 2) make no changes at this time. ATTACHMENT . • • • r M Im '171111,111!111 111111! I Y 101:1 -Al IN HISLOINJO140,14WGI Committee Members New Appointment/Changes Audit Committee Susan Rubio All five council members Cruz Baca Civic Center Park/Plaza Susan Rubio Cruz Baca Community Collaboration Committee Susan Rubio Ricardo Pacheco Ad Hoc Committee for Downtown Ricardo Pacheco Businesses Monica Garcia WorkSource Committee Ricardo Pacheco Cruz Baca Median Landscape Committee* All Council Energy Committee* Susan Rubio Ricardo Pacheco ... - . - - I i I -P -In -city -f -al r ,• - . a[ Z I �6 j�L7 , 12 112110 W, al r-9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY The City Council of the City of Baldwin Park, California, does hereby resolve as follows: WHEREAS, it is the Council's desire to review and/or amend the existing appointments; and WHEREAS, Resolution No. 2015-049 adopted January 21, 2015 and all other Resolutions inconsistent herewith are hereby repealed and rescinded. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the San Gabriel Valley Water Association — Quarterly luncheon held on the 2nd Wednesday of the month; various locations (MEMBERS RECEIVE A STIPEND p I - . - Lh F W Section 2. The City Council of the City of Baldwin Park does hereby appoint t e following persons as representative and alternate members of the Los Angeles County Sanitation District Nos. 15 & 22 — 4TH Wednesday, 1:30 p.m., District Office (MEMBERS RECEIVE A STIPEND — YES) Existing Appointees New Appointees Representative! *Mayor Manuel Lozano Alternate, Mayor Pro Tern Cruz Baca *Appointment of Mayor required by Sanitation District Section 3. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the League of California Cities — Los Angeles County Division — 1st Thursday, 7:00 p.m., Metropolitan Water District — Courtyard Caffi, Ist Floor (MEMBERS RECEIVE A STIPEND — NO) -1 Existing Appointees New Appointees Ji epa.�r," Tern Cruz Baca Alternate� Councilmember Susan Rubio Section 4. The City Council of the City of Baldwin Park does hereby appoint t following persons as representative and alternate members of the Civil Defense Area Director's Meeting — 3rd Thursday, Various times1l1cations (MEMBERS RECEIVE A STIPEND --Existing Appointees,_ Regresentative: FZ• New Appointees Section 5. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Civil Defense Area "D" General Membership — 3rd Thursday, 8:30 a.m., Glendora (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees Councilmember Monica Garcia �lternate: Chief Michael Taylor onsonu�. =� Section 6. The City Council of the City of Baldwin Park does hereby appoint t following persons as representative and alternate members of the Independent Citi Association — 2nd Thursday of each month at various locations (MEMBERS RECEIVE A STIPEND — NO) I - I Exi ting Appointees New Appointees Regresentative. 0�111MROVITIM, WO I V-1 I Section 7. The City Council of the City of Baldwin Park does hereby appoint t following persons as representative and alternate members of the Independent Citi Association Lease Finance Authority — As needed; various times1locations (MEMBERS RECEIVE A STIPEND — YES) I Existing Appointees New Appointees Council Member Ricardo Pacheco =W.Vqhl� Chief Michael Taylor Section 8. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Los Angeles County — City Selection Commiftee — I-st Thursday of each month in conjunction with the League of California Cities meetings (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees Rew Appointees J� epjesenta Alternate: Council Member Susan Rubriol� *Appointment of Mayor required by Stai w ,K—es—orum-omlro-0711 R-= Page 3 . . . ..... . ........ Existing Appointees Flew Appointees Existing Appointees Representative: cilmember Ricardo (Must be Elected Official) Pacheco Alternate: Mayor Manuel Lozano �Ma be staff membe'r Chief Executive Officer Chief Executive Officer Shannon Yauchzee (5/4/16) Shannon Yauchzee N1#1.E9#1T*03Nx* Page 4 Section 13. That the City Clerk shall certify to the adoption of this Resolution and shall forward Copies hereof to said committees and organizations. MEMO MANUELLOZANO MAYOR STATE OF CALIFORNIA COUNTY OF LOS ANGELES S& CITY OF BALDWIN PARK I I 1, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was it and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting held August 3, 2016 by the following vote of the Council: ALEJANDRA AVILA CITY CLERK