HomeMy WebLinkAbout2016 08 17NOTICE AND CALL
OF A
SPECIAL MEETING
OF THE
CITY COUNCIL
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, AUGUST 17, 2016 at 6:00 PM. at City Hall — 31d Floor Conference Room 307,
14403 East Pacific Avenue, Baldwin Park, CA 91706.
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
NO OTHER BUSINESS WILL BE DISCUSSED
Dated: August 11, 2016 V
[ ; e��
Manuel Lozano
Mayor
AFFIDAVIT OF POSTING
I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the
aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to
follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said
notice as required by law on August 11, 2016.
Alejandra Avila
City Clerk
AGENDA
BALDWIN PARK
CITY COUNCIL
SPECIAL MEETING
Please note
time and
AUGUST 17, 2016 oration
6:00 PM
CITY HALL - 31 Floor, Conference Room 307
14403 EAST PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
60T11 ANNIVERSARY
Manuel Lozano
Monica Garcia
Cruz Baca
Ricardo Pacheco
Susan Rubio
Mayor
- Mayor Pro Tem
- Councilmember
- Councilmember
- Councilmember
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APA GAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera
Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda,
agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado an esta
agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al
or any of its Agencies, you may do so during the Concilio o alguna de sus Agencias, podrd hacerlo
PUBLIC COMMUNICATIONS period noted on durante el perlodo de Comentarios del Publico
the agenda. Each person is allowed three (3) (Public Communications) anunciado an la agenda. A
minutes speaking time. A Spanish-speaking cada persona se le permite hablar por tres (3)
interpreter is available for your convenience. minutos. Hay un inti rete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING – 6:00 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Cruz Baca, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tem Monica Garcia
and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sercl el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
[Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA S1 REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna
emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2]
OPEN SESSION/STUDY SESSION
1. PRESENTATION OF THE 5 -YEAR CAPITAL IMPROVEMENT PROJECT BUDGET FOR
FY 2016 - 2021
Presentation by Finance Director Rose Tam to review of the proposed 5 -Year Capital
Improvement Project (CIP) Budget for the five year fiscal period from July 2016 to June
2021.
RECESS TO CLOSED SESSION
2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:
Case Name: Murillo v City of Baldwin Park, Case No. 2:16-cv-05265
3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government
Code Section 54956.9:
Potential Case(s): Three (3)
4. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code §54956.8:
Property: 14434 East Pacific Avenue — APN #8553-023-007
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City
Attorney
Negotiating Parties: Amelia Perez and Mario Zavala, seller's agent
Under Negotiation: Price and terms of payment
Property: 4024 Maine Avenue — APN #8554-001-910; 14408 Ramona Blvd —
APN #8554-001-012; and 14412 Ramona Blvd — APN #8554-001-
011
Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City
Attorney
Negotiating Parties: City of Baldwin Park; Ramon Arias; and Miguel Rascon
Under Negotiation: Price and terms of payment
5. PUBLIC EMPLOYEE APPOINTMENT (GC §54957):
Title: Human Resources Manager
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 24 hours prior to the meeting on August 11, 2016.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Paris. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 960-4011 ext. 466 or e-mail aavila baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA
TITLE IQ
AGENDA
BALDWIN PARK CITY COUNCIL
REGULAR MEETING
AUGUST 17, 2016
7:00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011
Manuel Lozano
Monica Garcia
Cruz Baca
Ricardo Pacheco
Susan Rubio
Mayor
Mayor Pro Tem
- Council Member
Council Member
Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invite al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que este bajo su jurisdiccion. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencies, podrd hacerlo durante el periodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un interprete para su
conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the City Council
that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection
at City Hall in the City Clerk's office at 144013 E. Pacific Avenue„ 3rd Floor during normal business hours (Monday
- Thursday, 7:30 a.m. - 6:00 p.m.)
CITY COUNCIL
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Cruz Baca, Ricardo Pacheco,
Susan Rubio, Mayor Pro Tem Monica Garcia
and Mayor Manuel Lozano
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
This is to announce, as required by Government Code section 54952.3, members of the City
Council are also members of the Board of Directors of the Housing Authority and Finance
Authority, which are concurrently convening with the City Council this evening and each
Council Member is paid an additional stipend of $30 for attending the Housing Authority
meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Presentation of a Plaque to Dr. Mario Jimenez, owner of Knoll's Pharmacy, to
commemorate its 28 years on Ramona Avenue and for Dr. Jimenez's many years of
service and dedication to the health of Baldwin Park Residents.
• Presentation by Jeff Allen, President of the San Gabriel Valley Economic Partnership
and Director of Marketing and Communications, Regina Wang, who will be providing a
demonstration of the SGV Economic Development PowerSite.
• Presentation by Metrolink representatives to provide updates on horn noise, train
operations and a proposed Quiet Zone.
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons, or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome acci6n an algun asunto a menos que sea incluido an la agenda, o a menos qua exista alguna emergencia o
circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas
hechas por personas, o 2) Dirigir personal a investigar y/o fljar asuntos para tomar en consideraci6n an juntas proximas.
[Codigo de Gobierno §54954.2]
City Council Agenda Page 2
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
1. WARRANTS AND DEMANDS
Staff recommends that Council ratify the attached Warrants and Demands Register.
2. TREASURER'S REPORT — JUNE 2016
Staff recommends that Council receive and file the Treasurer's Report.
3. RESCIND PREVIOUSLY APPROVED RESOLUTIONS AND APPROVE REVISED
RESOLUTIONS
Staff recommends that Council rescind Resolution No. 2016-136 and Resolution No.
2016-137, and approve and adopt the following:
Resolution No. 2016-144, entitled "A Resolution of the City Council of the
City of Baldwin Park, California, Ordering the Annual Levy and Collection of
Assessments Associated with the Citywide Park Maintenance Assessment
District for FY2016-2017, and Authorizing the Los Angeles County Assessor
to Add this Special Assessment to the Property Tax Bills."; and
2. Resolution No. 2016-145, entitled "A Resolution of the City Council of the
City of Baldwin Park, California, Ordering the Annual Levy and Collection of
Assessments Associated with the Citywide Landscaping and Lighting
Maintenance Assessment District for FY2016-2017, and Authorizing the Los
Angeles County Assessor to Add this Special Assessment to the Property
Tax Bills."
4. APPROVE AND ADOPT RESOLUTION NO. 2016-146 ENTITLED "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
ESTABLISHING A PARTNERSHIP WITH THE COUNTY OF LOS ANGELES IN
SUPPORT OF ITS "HOMELESS INITIATIVE STRATEGIES" EFFORTS TO
COMBAT HOMELESSNESS."
Staff recommends that Council approve and adopt Resolution No. 2016-146, entitled
"A Resolution of the City Council of the City of Baldwin Park Establishing a
Partnership with the County of Los Angeles in Support of its "Homeless Initiative
Strategies" Efforts to Combat Homelessness."
5. APPROVAL OF AMENDED EMPLOYMENT AGREEMENT WITH SHANNON
YAUCHZEE FOR THE POSITION OF CHIEF EXECUTIVE OFFICER (CEO)
It is recommended that the City Council approve the amended Agreement with
Shannon Yauchzee for the position of CEO.
City Council Agenda
Page 3
CITY COUNCIL ACTING AS SUCCESSOR AGENCY
CONSENT CALENDAR
All items listed are considered to be routine business by the Successor Agency and will be approved with one motion. There
will be no separate discussion of these items unless a Board members so request, in which case, the item will be removed
from the general order of business and considered in its normal sequence on the agenda.
SA -1 AWARD CONTRACT FOR FINANCIAL ADVISORY SERVICES TO REFINANCE
SUCCESSOR AGENCY TAX ALLOCATION BONDS
Staff recommends that the Successor Agency approve the selection of Harrell &
Company Advisors, LLC, to provide the financial advisory services and authorize the
Chair to execute the agreement for services with Harrell & Company Advisors, LLC,
attached to the Staff Report.
PUBLIC HEARING
6. CONDUCT A PUBLIC HEARING AND REVIEW THE COST OF CITY FEE SERVICES
BASED ON A STUDY PREPARED BY REVENUE & COST SPECIALISTS, LLC
Staff recommends the City Council to receive and file this report and continue the Public
Hearing on September 7, 2016 City Council meeting.
REPORTS OF OFFICERS
7. APPROVAL AND ADOPT THE 5 -YEAR CAPITAL IMPROVEMENT PROJECT (CIP)
BUDGET FOR FISCAL YEARS 2016-2021
Staff recommends that the City Council approve the 5 -year CIP program and additional
appropriations for FY 2016-17.
8. APPROVAL OF ADMINISTRATIVE POLICY NO. AP -16-031, ENTITLED "BALDWIN
PARK SOCIAL MEDIA POLICY"
Staff recommends that Council:
1. Approve Administrative Policy No. AP -16-031 with black -out period of one (1) month
which bars any promotion of any City Official in any social media platform for one
month prior to any City election cycle; or
2. Approve Administrative Policy No. AP -16-031 with black -out period of two (2)
months which bars any promotion of any City Official in any social media platform for
two months prior to any City election cycle; or
3. Approve Administrative Policy No. AP -16-031 as is, entitled "Baldwin Park Social
Media Policy" effective August 17, 2016; or
4. Provide staff direction.
City Council Agenda
Page 4
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Mayor Lozano to discuss and consider the following item:
• Mayor Lozano would like to ask for an investigation into the invoices and contracts
identified by Councilmember Rubio at the last City Council meeting. Mayor Lozano would
like to have a written report regarding the findings.
Request by Councilmember Pacheco to discuss and consider the following item:
• Councilmember Pacheco is requesting that staff be given direction to evaluate and report
back on the status and success of the Street Fair and provide the City Council additional
options.
Request by Councilmember Rubio to discuss and consider the following items:
• Councilmember Rubio is requesting consideration to renegotiate consultant contracts and
suspend all payments until the duplication of services is stopped, and reports of services
rendered are provided to the council for review.
• Councilmember Rubio is requesting consideration to go back to the original department
head spending limits of $10,000 and $25,000 for CEO without council consent as the
current $125,000 limit takes the power away from the council to be fiscally responsible with
tax payer funds and limits council accountability for misuse of funds.
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11 th day of August,
2016.
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011
ext. 466 or via e-mail at aavilaO-baldwinoark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda
Page 5
+-STAFF REI
ITEM NO.
TO: Honorable Mayor and City Councilmembers
FROM: Rose Tam, Director of Finance
DATE: August 17, 2016 �/✓�
SUBJECT: WARRANTS AND DEMANDS.
SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.
FISCAL IMPACT
The payrolls for the last two periods were $849,455.94 and the attached General Warrants Register were
$671,699.73 for a total amount of $1,521,155.67.
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California
Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and
for the authorization from the department head or its designee. Pursuant to Section 37208 of the California
Government Code, the Chief Executive Officer or his/her designee hoes hereby certify to the accuracy of the
demands hereinafter referred. Payments released since the previous City Council meeting and the following is a
summary of the payment released:
1. The two payrolls of the City of Baldwin Park consist of check numbers 198116 to 198181.
Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City
Employees from control number 250061 to 250623 for the period of July 03, 2016 through July 30,
2016, inclusive; these are presented and hereby ratified in the amount of $849,455.94.
2. General Warrants, including check numbers 211199 to 211349, in the total amount of $671,699.73
constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City
Council as required by law, and the same hereby ratified.
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• ' • ' DATE:
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ITEM NO.
Honorable Mayor and City Councilmembers
Rose Tam, Director of Finance
August 17, 2016 Q,, W�
TREASURER'S REPORT JUNE 2016
SUMMARY
Attached is the Treasurer's Report for the month of June 2016. The Treasurer's Report lists all
cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority,
and the Successor Agency to the Community Development Commission (CDC). All investments
are in compliance with the City's Investment Policy and the California Government Code.
FISCAL IMPACT
None
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that Council receive and file the Treasurer's Report for June 2016.
BACKGROUND
The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City
Council on a monthly basis.
CITY OF BALDWIN PARK
TREASURER'S REPORT
6/30/2016
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
20,211,149.67 20,211,149.67
20,211,149.67
Agency Investment Fund
Varies
13,111.11 13,111.11
City
0.58%
Varies
Housing Authority
0.58%
Varies
Fiscal Agent Funds - City
Varies
Varies
Fiscal Agent Funds - Successo
Varies
Varies
Varies
20,211,149.67 20,211,149.67
20,211,149.67
20,211,149.67
Varies
13,111.11 13,111.11
13,111.11
13,111.11
20,224,260.78 20,224,260.78
20,224,260.78
20,224,260.78
Varies
684,529.06 684,529.06
684,529.06
684,529.06
Varies
2,938,171.34 2,938,171.34
2,938,171.34
2,938,171.34
$
23,846,961.18 $ 23,846,961.18
3,622,700.40
$ 23,846,961.18
Total Investments $
23,846,961.18
Cash
�� City�Checking����
12,022,592.45
City Miscellaneous Cash
61,186.50
Comm. Develop. Comm.
0.00
Successor Agency
4,678,067.86
Housing Authority
72,783.96
Financing Authority
0.00
Total Cash
16,834,630.77
Total Cash and Investments $
40,681,591.95
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report
There was no investment maturity/purchase transaction made for the month of June 2016 and several deposits/withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by: RA17
Rose Tam
Director of Finance
SUMMARY
ITEM NO. 5
TO: Honorable Mayor and Members of the City Council
FROM: Sam Gutierrez, Interim Director of Public Works
DATE: August 17'`, 2016
SUBJECT: RESCIND PREVIOUSLY APPROVED RESOLUTIONS AND
APPROVE REVISED RESOLUTIONS
This report seeks City Council to rescind Resolutions No. 2016-136 and No. 2016-137, which were
previously presented and approved by the Council and consider and approve Resolutions No. 2016-144 and
No. 2016-145. The resolutions to be rescinded were mistakenly included in the report to Council.
Resolutions No. 2016-144 and No. 2016-145 are hereby attached for Council consideration and approval
and will supersede the previously approved resolutions. The Resolutions are necessary to commence the
levying of the FY2016-2017 assessments through the Los Angeles County Assessor's Office.
FISCAL IMPACT
None by this action
RECOMMENDATION
Staff recommends that the City Council rescind Resolutions No. 2016-136 and No. 2016-137, and approve
the following resolutions:
Resolution No. 2016-144
"A Resolution of the City Council of the City of Baldwin Park, California, ordering the annual
levy and collection of assessments associated with the Citywide Park Maintenance Assessment
District for FY2016-2017, and authorizing the Los Angeles County Assessor to add this special
assessment to the property tax bills."
2. Resolution No. 2016-145
"A Resolution of the City Council of the City of Baldwin Park, California, ordering the annual
levy and collection of assessments associated with the Citywide Landscaping and Lighting
Maintenance Assessment District for FY2016-2017, and authorizing the Los Angeles County
Assessor to add this special assessment to the property tax bills."
BACKGROUND
Each year the Public Works Department prepares for Council consideration and approval the levying of
assessments for park maintenance and landscape and lighting maintenance districts. The assessments
require a three-step approval process. The first step involves approval of a resolution to prepare the
Engineer's Report. At its meeting of March 16, 2016, Council approved and adopted Resolutions No. 2016-
112 and No. 2016-113 initiating the preparation of the Engineer's Reports for FY2016-2017 Park and
Landscaping and Lighting assessment maintenance districts.
August 17, 2016
Page 2
The second step is to accept the Engineer's Report and set a public hearing in accordance with Proposition
218. At its meeting of June 20, 2016, Council approved and adopted Resolutions No. 2016-130 and No.
2016-131 accepting the findings of the Engineer's Reports for FY2016-2017 Park Maintenance and
Landscaping and Lighting assessment districts as well as set the public hearing for July 20, 2016.
The third and final step is to hold the public hearing and subsequently approve the levying the annual
assessments for the districts. At its meeting on July 20, 2016 the City Council held the public hearings for
both the Landscaping and Lighting Maintenance and Park Maintenance Districts and heard all public
testimony with regard to the assessments. After closing the public hearings the Council approved the
levying of the assessments per the Engineer's Report for FY2016-2017 for both the Park Maintenance and
Landscaping and Lighting Maintenance Districts.
In preparation of the staff report and agenda for the July 20 meeting, an oversight was inadvertently made
in which staff included the previously approved resolutions from the second action of the process. The
resolutions were essentially duplicate in approval. To preserve the integrity of the process and to correct
this action, staff is seeking that council rescind that action and consider and approve the revised
resolutions.
LEGAL REVIEW
None required.
ATTACHMENTS
#1 Copies of Resolution No. 2016-136 and No. 2016-137
# 2 Revised Resolutions No. 2016-144 and No. 2016-145 superseding previously approved Resolutions
No. 2016-136 and No. 2016-137 respectively.
Attachment #1
Attachment 1
RESOLUTION NO. 2016-136
.A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,
CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK
MAINTENANCE ASSESSMENT DISTRICT FOR FY 2016-2017, DECLARING THE
INTENT TO LEVY AND COLLECT ASSESSMENTS
WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and Lighting Act
of 1972" and Article XIHD of the State Constitution an Enginee ' eport has been prepared
consisting of plans and specifications, an estimate of the cos is i of the Maintenance
District and an assessment relating to what is now designateaws`
CITY OF BALDWIN P I VI
"DE
PARK. MAINTENANCE A T DISTRICT
(Hereinafter referr a strict"); and
WHEREAS, this City Counc' a.refully examined and reviewed the Report as
presented and is satisfied with ea the items and documents as set forth therein and is
satisfied that the assessment p inary basis, have been spread in accordance with the
benefits received from th ma t ice to be performed as set forth in said Report.
NOW TH:ER IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of the Cost
C. Diagram of the :Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a. permanent
record and to remain open for public inspection.
SECTION 3. That it is the intention of the City. Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2016-2017 for the
construction and continued maintenance of certain public facilities within the Citywide Park
Maintenance Assessment District, all to serve and benefit said District as said. area is shown and
delineated on a. map shown in the Engineer's Report on file in the office of the City Engineer,
open for public inspection, and herein so referenced and made a part hereof.
SECTION 4. That a public hearing shall be held before this City Council, in the Council
Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 06, 2016, at the hour
of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the
State Constitution, for the purposes of hearing protests, comments, or objections in reference to
the annual levy of assessments and the extent of the works and maintenance of improvements,
and this Council's determination whether the public interest, convenience, and necessity require
the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish a copy of
this :Resolution in the San Gabriel Valley Tribune, a newspaper of general circulation in said
City; said publication shall not be less than ten (10) days before the date of said Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest procedure,
documentation and/or information of a procedural or technical nature, the public's attention is
directed to the office listed below as designated:
Sam Gutierrez, Interim Director of Public Works
City of Baldwin Park
(626)813-5255
SECTION 7. That the City Clerkk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's
Report.
PASSED, APPROVED, .AND ADOPTED this 20"' day of July 2016,
MANUEL LOLANO
.MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CII'Y OF BALDWIN PARK
I, ALEJANDRA- AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing Resolution 'No. 2015-136 was duly adopted by the City Council of the City of
Baldwin. Park at a regular meeting thereof held on July 20, 2016.and that the same was adopted
by the following vote to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDA AVILA
CITY CLERK
RESOLUTION NO. 2016-137
A RESOLUTION- OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK,
CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE- CITYWIDE
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR
FY2016-2017, DECLARNG THE INTENT TO LEVY AND COLLECT ASSESSMENTS
WHEREAS, pursuant to the Provisions of Division 1.5, Part 2 of the Streets and
Highways Code of the State of California, being known as the "Landscaping and Lighting Act
of 1.972" and Article XIIID of the State Constitution an. Engineer's Report has been prepared
consisting of plans and specifications, an estimate of the cost, a diagram of the Maintenance
District and an assessment relating to what is now designated as: 11
CITY OF. BALDWIN PARK Cl'
LANDSCAPING AND LIGHTING MAINTENA SMENT DISTRICT
(Hereinafter referred to as " is 'pt", nd
WHEREAS, this City Council has now xa.mined and reviewed the Report as
presented and is satisfied with each and aI e i e and documents as set forth therein and is
satisfied that the assessments, on a pr i is, have been spread in accordance with the
benefits received from the maintena4k I rformed as set forth in said Report.
NOW THEREFOR T NFIREBYRESOLVED AS FOLLOWS:
SECTION 1.. T4Move recitals are all true and correct.
SECTION 2. That the Report as presented, consisting of the following:
a. Plans and Specifications
b. Estimate of. the Cost
C. Diagram of the Maintenance District
d. Assessment of the Estimated Cost
is hereby approved and is ordered to be filed in the office of the City Engineer as a permanent
record and to remain open for public inspection.
SECTION 3. That it is the intention of the City Council, consistent with the public
interest and convenience, to levy and collect annual assessments for FY 2016-2017 for the
construction and continued maintenance of certain public facilities within the Citywide
Landscaping and Lighting 'Maintenance Assessment District, all to serve and benefit said
District as said area is shown and delineated on a map shown in the Engineer's Report on file in
the office of the City Engineer, open for public inspection, and herein so referenced and made a.
part hereof
SECTION 4. That a public hearing shall be held before this City Council., in the Council
Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 06, 2016, at the hour
of 7:00 p.m, pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the
State Constitution, for the purposes of hearing protests, comments, or objections in reference to
the annual levy of assessments and the extent of the works and maintenance of improvements,
and this Council's determination whether the public interest, convenience, and necessity require
the improvements.
SECTION 5. That the City Clerk is hereby authorized and directed to publish a copy of
this Resolution in the San Gabriel Valley Tribune, a newspaper of general circulation in said
City; said publication shall not be less than ten (10) days before the date of said Public Hearing.
SECTION 6. For any and all information relating to the procedures, protest procedure,
documentation and/or information of a. procedural or technical nature, the public's attention is
directed to the office listed below as designated:
Sam Gutierrez, Interim. Director of Public Forks
City of Baldwin Park
(626) 813-5255
SECTION 7. That the City Clerk shall certify to the passage and adoption of the
Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's
Report.
PASSED, APPROVED, AND ADOPTED this 20th day of July 2016.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA.
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that
the foregoing :resolution No. 2016-137 was duly adopted by the City Council of the City of
Baldwin. Park at a regular meeting thereof held on July 20, 201.6 and that the sane was adopted
by the following vote to wit:
AYES: COUNCIL MEIVIBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJAN��DA AVILA
CITY CLERK
Attachment #2
RESOLUTION NO. 2016-144
This Resolution supersedes Resolution No. 2016-136
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK, CALIFORNIA, ORDERING THE ANNUAL
LEVY AND COLLECTION OF ASSESSMENTS ASSOCIATED
WITH THE CITYWIDE PARK MAINTENANCE ASSESSMENT
DISTRICT FOR FY 2016-2017, AND AUTHORIZING THE LOS
ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL
ASSESSMENT TO THE PROPERTY TAX BILLS
WHEREAS, the City Council has previously ordered the formation of PARK
MAINTENANCE ASSESSMENT DISTRICT FY 2016-2017 (hereinafter referred to as
the "DISTRICT") pursuant to the terms and provisions of the "Landscaping and Lighting
Act of 1972" being Part 2 of Division 15, of the California Streets and Highways Code;
and
WHEREAS, the City Council has adopted by Resolution No. 2016-130 approving
the Engineer's Report pursuant to the Provisions of Division 15, Part 2 of the Streets
and Highways Code and Article XIIID of the State Constitution, declaring it's intention to
order the annual levy and collection of assessments, and giving notice of the time and
place for a Public Hearing on the questions of the levy of the proposed assessments;
and
WHEREAS, the City Council has heard all testimony and evidence, and is
desirous of proceeding with the levy of annual assessments for the District.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the City Council hereby orders the maintenance work
performed on the District as set forth in the Engineer's Report for FY 2016-2017, and
orders the annual levy and collection of assessment of the District as shown and set
forth and described in said report and declaration of intention.
SECTION 3. That the adoption of this Resolution constitutes the levy of the
assessments for the fiscal year commencing July 1, 2016 and ending June 30, 2017.
SECTION 4. That the Los Angeles County Assessor, which collects
assessments on the City's behalf, shall enter on the Assessment Roll the amount of the
assessments, and said assessments shall then be collected and the net amount of the
assessments shall be paid to the City Treasurer of the City of Baldwin Park.
Resolution No. 2016-144
Page 2 of 2
SECTION 6. That the City Treasurer has established a special fund known as
the "CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE DISTRICT FUND"
into which the City Treasurer shall place all monies collected by the Tax Collector
pursuant to the provisions of this Resolution.
SECTION 6. That a certified copy of the assessment and diagram shall be filed
in the office of the City Engineer and a certified copy of the diagram and assessment roll
filed with the Los Angeles County Assessor, together with a certified copy of this
resolution upon its adoption.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 17th day of August 2016.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2016-136 was duly adopted by the City Council of the City of
Baldwin Park at a regular meeting thereof held on August 17, 2016 and that the same
was adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
RESOLUTION NO. 2016-145
This Resolution will supersede Resolution No. 2016-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK, CALIFORNIA, ORDERING THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS ASSOCIATED WITH THE
CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE
ASSESSMENT DISTRICT FOR FY 2016-2017, AND AUTHORIZING
THE LOS ANGELES COUNTY ASSESSOR TO ADD THIS SPECIAL
ASSESSMENT TO THE PROPERTY TAX BILLS
WHEREAS, the City Council has previously ordered the formation of
LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT No. 2007-1 (hereinafter
referred to as the "DISTRICT") pursuant to the terms and provisions of the
"Landscaping and Lighting Act of 1972" being Part 2 of Division 15, of the California
Streets and Highways Code; and
WHEREAS, the City Council has adopted Resolution No. 2016-131 approving
the Engineer's Report pursuant to the Provisions of Division 15, Part 2 of the Streets
and Highways Code and Article XIIID of the,State Constitution, declaring its intention to
order the annual levy and collection of assessments, and giving notice of the time and
place for a Public Hearing on the questions of the levy of the proposed assessments;
and
WHEREAS, the City Council has heard all testimony and evidence, and is
desirous of proceeding with the levy of annual assessments for the District.
NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
SECTION 1. That the above recitals are all true and correct.
SECTION 2. That the City Council hereby orders the maintenance work
performed on the District as set forth in the Engineer's Report for FY 2016-2017, and
orders the annual levy and collection of assessment of the District as shown and
described in said report and declaration of intention.
SECTION 3. That the adoption of this Resolution constitutes the levy of the
assessments for the fiscal year commencing July 1, 2016 and ending June 30, 2017.
SECTION 4. That the Los Angeles County Assessor, which collects
assessments on the City's behalf, shall enter on the Assessment Roll the amount of the
assessments, and said assessments shall then be collected and the net amount of the
assessments shall be paid to the City Treasurer of the City of Baldwin Park.
Resolution No. 2016-145
Page 2 of 2
SECTION 5. That the City Treasurer has established a special fund known as
the "CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING DISTRICT
FUND" into which the City Treasurer shall place all monies collected by the Tax
Collector pursuant to the provisions of this Resolution.
SECTION 6. That a certified copy of the assessment and diagram shall be
filed in the office of the City Engineer and a certified copy of the diagram and
assessment roll filed with the Los Angeles County Assessor, together with a certified
copy of this resolution upon its adoption.
SECTION 7. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 17th day of August 2016.
MANUEL LOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2016-137 was duly adopted by the City Council of the City of
Baldwin Park at a regular meeting thereof held on August 17, 2016 and that the same
was adopted by the following vote to wit:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
ALEJEANDRA AVILA
CITY CLERK
ITEM NO. !
STAFF REPORT
$ALDhr-,
TO: Honorable Mayor and Members of the City Council
THE qA ;
FROM: Manuel Carrillo Jr., Director of Recreation & Community Servic4 -
�a
DATE: August 17, 2016
SUBJECT: ADOPT RESOLUTION NO. 2016-146 ENTITLED, "A RESOLUTION
OF THE CITY COUNCIL OF BALDWIN PARK ESTABLISHING A PARTNERSHIP
WITH THE COUNTY OF LOS ANGELES IN SUPPORT OF ITS HOMELESS
INITIATIVE STRATEGIES EFFORTS TO COMBAT HOMELESSNESS."
SUMMARY
The purpose of this staff report is for the City Council to adopt Resolution No. 2016-146 entitled "A Resolution
of the City Council of the City of Baldwin Park Establishing a Partnership with the County of Los Angeles in
Support of its Homeless Initiative Strategies Efforts to Combat Homelessness."
FISCAL IMPACT
There is no additional fiscal impact to the budget.
RECOMMENDATION
Staff recommends the City Council to:
1) Review and Adopt Resolution No. 2016-146 entitled "A Resolution of the City Council of the City of
Baldwin Park Establishing a Partnership with the County of Los Angeles in Support of its Homeless
Initiative Strategies Efforts to Combat Homelessness."
BACKGROUND
On August 17, 2015, the Los Angeles County Board of Supervisors launched the Homeless Initiative to combat
the homeless crisis that pervades our communities. The initial objective of the Homeless Initiative has been to
develop and present to the Board of Supervisors these recommended County strategies to effectively combat
homelessness.
On February 9, 2016, the County Board of Supervisors approved a comprehensive plan to combat homelessness
which includes 47 strategies. These strategies were developed after the County's Homeless Initiative conducted
18 policy summits that brought together frontline stakeholders from 30 cities, 25 Los Angeles County
Departments, and more than 100 community organizations. Within the 47 strategies, there are 13 strategies
where Cities could have a key role in partnering with the County to combat homelessness.
The scope of homeless crisis in Los Angeles County has been increasing and demands an urgent, coordinated
response from the County, cities, and community partners throughout the region. According to the Los Angeles
Homeless Services Authority (LAHSA), the total point -in -time homeless population in Los Angeles County was
39,461 in 2013 and 44,359 in 2015, which equals a 12.4 percent increase. The homeless population in tents,
makeshift shelters, and vehicles saw an enormous increase of 85 percent from 2013 (5,335) to 2015 (9,335).
According to the 2016 LASHA Homeless Count conducted here in the City of Baldwin Park, our numbers also
slightly increased from 97 in 2015, to 111 in 2016 for a total of 14.5 percent increase in homeless population.
The Los Angeles County Homeless Initiative representatives are currently working with City staff in defining the
parameters of the problem within our jurisdiction, assessing resources currently available to address the problem,
and determining how the City could collaborate with the County of Los Angeles on the identified strategies.
Resolution No. 2016-146
August 17, 2016
Page 2
Therefore, a resolution has been prepared to seek the support of the City Council of the City of Baldwin Park to
establishing a partnership with the County of Los Angeles in Support of its Homeless Initiative Strategies Efforts
to Combat Homelessness. The proposed resolution, highlights the current efforts that the City of Baldwin Park is
committed to in the efforts of aligning existing city services to help against the fight to combat homelessness in
partnership with Los Angeles County and Los Angeles Homeless Service Authority.
LEGAL REVIEW
The City Attorney has reviewed and approved it as to form.
ALTERNATIVES
City Council may choose not to adopt Resolution No. 2016-146.
ATTACHMENT
1) Resolution No. 2016-146.
RESOLUTION NO. 2016-146
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
ESTABLISHING A PARTNERSHIP WITH THE COUNTY OF LOS ANGELES IN
SUPPORT OF ITS HOMELESS INITIATIVE STRATEGIES EFFORTS TO COMBAT
HOMELESSNESS
WHEREAS, homelessness continues to be a pressing issue for the City of Baldwin Park
("City") and Los Angeles County ("County") as a whole; and
WHEREAS, the Mayor and City Council join Los Angeles County's Board of Supervisors
and Chief Executive Officer in identifying homelessness as a priority issue for the region; and
WHEREAS, the County of Los Angeles Homeless Initiative has identified 47 strategies to
combat homelessness, with many of them providing Cities access to county resources, such
as mental health services, outreach workers, and supportive housing; and
WHEREAS, the County and City have a unique opportunity to forge a partnership to
effectively leverage resources to assist City residents experiencing homelessness or at risk
of becoming homeless; and
WHEREAS, the County of Los Angeles is available to provide technical assistance and
linkage to community partners to support City efforts to implement strategies to combat
homelessness; and
WHEREAS, we affirm that all members of our community should have their basic human
needs met, with services provided in a manner that maintains human dignity and respect; the
City will explore (may choose all or select, as appropriate)
Dedicating federal housing funding to provide supportive services for homeless
individuals;
Providing social services for homeless individuals offered at the Teri G. Muse Family
Service Center in collaboration with the Los Angeles County and Los Angeles
Services Homeless Authority; and
Ensuring that law enforcement and other first responders effectively engage homeless
families and individuals.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF BALDWIN
PARK THAT:
1. City Council hereby endorses and supports the County's Homeless Initiative
strategies to combat homelessness.
2. City Council is a partner in the County's effort to combat homelessness and looks
forward to further exploration and collaboration with Los Angeles County to identify
and enhance support available for community members who are experiencing
homelessness.
Approved and adopted the 17th day of August 2016
I, the undersigned, hereby certify that the foregoing Resolution Number 2016-146 was
duly adopted by the City Council following a roll call vote:
MANUELLOZANO
MAYOR
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF BALDWIN PARK )
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing resolution was duly and regularly approved and adopted by the City Council of the City
of Baldwin Park at a regular meeting of the City Council on August 17, 2016, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
STAFF REPORT
HUBiOF
THE . 7�
SAN,G`44RIEL ~
�& .VAI.EY
Vh- �ti5,
�o JnN0P
TO:
FROM:
DATE:
ITEM NO. 15
Honorable Mayor and City Councilmembers
Robert N. Tafoya, City Attorney
August 17, 2016
SUBJECT: APPROVAL OF AMENDED EMPLOYMENT AGREEMENT
WITH SHANNON YAUCHZEE FOR THE POSITION OF CHIEF
EXECUTIVE OFFICER (CEO)
SUMMARY
The attached agreement for CEO with Shannon Yauchzee (Agreement) is presented for consideration by the
City Council based on his successful two-year evaluation in closed session. The only amendment to the original
Agreement dated July 16, 2014 is an increase in salary of 8% and the agreement that the City will set up a Post -
Employment Health Plan (PERP) with no contributions by the City (Employee only contributions).
FISCAL IMPACT
The fiscal impact to the General Fund is $3,732 and the remaining cost is spread out over special funds. The
additional appropriation will be recorded by the Finance Department. There will be zero fiscal impact to the
City from the PEHP as all contributions are made by the employee.
RECOMMENDATION
It is recommended that the City Council approve the amended Agreement with Shannon Yauchzee for the
position of CEO.
BACKGROUND
Shannon Yauchzee was appointed to the position of CEO to serve at the pleasure of the City Council in an
Agreement approved on July 16, 2014. As of July 1, 2016, he receives compensation as the Chief Executive
Officer at an annual salary of two -hundred thousand, five hundred and seventy-four dollars due to recent cost of
living increases afforded to all employees and he receives the same benefits provided to other City Directors
and Managers as set forth in the 'Executive Employee Benefit Matrix."
Currently, most employees are in a seven -step system wherein they are afforded annual increases of
approximately 5% per year based on successful required annual evaluations. However, contract employees are
not on a regular step system and are afforded increases based on successful evaluations.
The attached Agreement only modifies section 3-1 and adds Section 3-2-f which sets forth the 8% salary
increase and the PHEP provision, respectively.
LEGAL REVIEW
The City Attorney has reviewed the attached Agreement.
ALTERNATIVES
The City Council may choose not to provide fan amended agreement at this time.
ATTACHMENT
1. Amended Agreement
AGREEMENT
THIS AGREEMENT is made and entered into on August 17, 2016 by and between the
City of Baldwin Park, a general law city (hereinafter "City") and Shannon Yauchzee, an
individual (hereinafter "Employee") and amends the previous contract dated July 16,
2014.
Section 1. Duties
City agrees to employ Employee as the Chief Executive Officer with the
responsibility of managing, directing and monitoring the proper administration of
the City pursuant to the powers and duties outlined in Sections 31.01 et seq. of
the Baldwin Park City Code, hereinafter referred to as the "Code".
2. In addition to the duties defined under the Code, the Employee as the Chief
Executive Officer also shall serve as the Executive Director of the Baldwin Park
Successor Agency to the Community Development Commission, the Executive
Director of the Baldwin Park Housing Authority and the Baldwin Park Finance
Authority, hereinafter collectively referred to as the "Other Agencies."
3. The Employee shall perform other related and necessary duties as required by
law and designated by the City Council or the governing boards of the Other
Agencies (collectively, the :"Governing Boards").
4. The City Council and Chief Executive Officer shall mutually establish
performance goals and objectives to be met by the Chief Executive Officer for
each year of this agreement. Said objectives shall be established as part of the
evaluation process. The City agrees to conduct a performance evaluation after
one year from the date of this Agreement, and also upon each annual
anniversary date of this Agreement.
5. The Chief Executive Officer hereby agrees to perform faithfully and to the best of
his abilities all the duties pertaining to said office as may be required by the laws
of the City of Baldwin Park and the State of California relating to municipal
corporations, and the rules and regulations of the City of Baldwin Park, which are
now in force or which may be put in force during the term herein stated, and
further shall perform such other tasks and duties as may be designated by the
City Council or the Governing Boards, and that the parties hereto agree that said
position as Chief Executive Officer shall be deemed and construed to be a full-
time position.
Page 1 of 4
Section 2. Terms of Employment
1. The term of employment shall commence July 21, 2014, and shall continue
unless terminated as set forth in this Agreement.
2. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right
of the City to terminate the service of the Employee as an "AT -WILL"
Employee, provided, however, that, in the event Employee is not in breach of
this Agreement and is terminated by the City Council for reasons other than
malfeasance in office, Employee shall be entitled to the rights set forth in Section
4 of this Agreement.
3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right
of the Employee to resign at any time from his or her position with the City.
Section 3. Compensation/Benefits
1. City agrees to pay as salary to the Employee during the period he is serving as
the Chief Executive Officer a base annual salary of $218,780.00 per year
effective retroactive to the date of August 3, 2016. Said salary may be modified
from time to time by a written amendment to this Agreement, and/or an amended
salary resolution approved and adopted by the City Council, based upon the
performance evaluation conducted pursuant to Paragraph 4 of Section 1, above.
The evaluation shall be conducted in accordance with specific criteria jointly
developed and finalized by the City and Employee, and shall be used in
determining whether there should be an increase in salary.
2. The City shall provide to Employee all fringe benefits as are now, or as may
hereafter be given to all department heads of City. The present benefits are
detailed in Attachment "A" attached hereto, entitled "Executive Employee Benefit
Matrix". In addition, the City shall provide the following benefits:
a. The City shall credit one hundred twenty (120) hours of vacation to the
Employee's vacation accrual account upon the first day of Employee's
employment. Employee shall begin accruing vacation time in accordance
with Attachment "A", Vacation Step "b" which states that Employee will
accrue vacation time at a rate of 4.6154 hours biweekly.
b. The City shall credit ninety-six (96) hours of sick leave to the Employee's
sick leave accrual account upon the first day of Employee's employment.
C. The City shall credit Employee with one hundred (100) hours of
administrative leave with pay upon the first day of Employee's
employment. For each year of employment, Employee shall be credited
with such number of additional hours of administrative leave above those
provided in the Executive Employee Benefit Matrix so as to result in a
total of one hundred (100) hours of administrative leave with pay in each
year.
Page 2 of 4
d. The vacation, executive leave, and administrative leave hours provided in
this section upon employment shall not be subject to the accrual or
cash -out restrictions established in the Executive Employee Benefit Matrix.
e. Upon the first day of employment, and on every July 21St thereafter, the
City agrees to provide Employee with one hundred (100) hours of
executive leave, in addition to any other leave time provided by the
Agreement.
Affective the date of this agreement and as soon as practical the City
shall pass a resolution to set up a Post -Employment Health Plan
(PERP) also known as a Retirement Health Savings Plan. All
contributions to such plan will be made by the Employee and no
contributions will be made by The City.
Section 4. Termination and Severance Pay
In the event Employee is not in breach of this Agreement, and is terminated by the
City Council for reasons other than malfeasance in office, the City shall pay
employee a severance payment equal to six (6) months of actual pay if and only if
employee signs a complete waiver including, but not limited to a Civil Code Section
1542 Waiver, releasing the City of all liability to employee. In the event Employee
is terminated because of malfeasance in office, including, but not limited to, his
conviction of any illegal act involving moral turpitude or personal gain to him, City
shall have no obligation to provide any severance pay as described herein and
may terminate Employee immediately without any severance pay.
Section S. General Provisions
The text herein shall constitute the entire Agreement between the parties.
2. This Agreement shall be effective as of July 21, 2014, or such later date, as
Employee shall have successfully completed a background check.
3. This Agreement shall only be modified in writing signed by the Mayor of Baldwin
Park.
Page 3 of 4
CITY OF BALDWIN PARK
By Manuel Lozano By Shannon Yauchzee
Mayor of Baldwin Park Chief Executive Officer
Date Date
ATTEST:
Alejandra Avila
Baldwin Park City Clerk
Page 4 of 4
STAFF
ITEM NO. S 1A `
TO: Honorable Chair and Board Members of the Successor
Agency to the Dissolved Community Development
Commission of the City of Baldwin Park
FROM: Rose Tam, Director of Finance
DATE: August 17, 2016
SUBJECT: AWARD CONTRACT FOR FINANCIAL ADVISORY
SERVICES TO REFINANCE SUCCESSOR AGENCY
TAX ALLOCATION BONDS
SUMMARY
This item approves an agreement with Harrell & Company Advisors, LLC to provide financial
advisory services for the refinancing the Successor Agency's outstanding tax allocation bonds.
FISCAL IMPACT
Fees for the services total $47,000 and are payable from bond proceeds. The fees are comprised
of $12,000 for the projection of tax increment revenues and $35,000 for all other services
including structuring the bonds, preparing the official statement for the bonds, assisting with
selection of financing team, negotiating the bond pricing with the underwriter, and negotiating
the deferral repayment with the County.
The objectives of the refinancing are:
1. To take advantage of the lower interest rate; savings from the lower financing costs will
eventually be distributed to the City and other agencies.
2. To release to the City the pledged sales tax revenue from the project areas.
3. To reduce administration expenses by consolidating the four (4) bonds into one.
RECOMMENDATION
Staff recommends that the Successor Agency approve the selection of Harrell & Company
Advisors, LLC to provide the financial advisory services and authorize the Chair to execute the
agreement for services with Harrell & Company Advisors, LLC (ATTACHMENT 3).
BACKGROUND/DISCUSSION
Prior to dissolution, the Baldwin Park Redevelopment Agency, predecessor to the Community
Development Commission of the City of Baldwin Park ("Commission"), had issued several
series of tax allocation bonds and entered into loan agreements secured by tax increment. The
Dissolution Act permits the previously issued bonds and loans to be refinanced if the
Commission can demonstrate that debt service savings can be realized and reduce the amount of
debt payment from the Redevelopment Property Tax Trust Fund ("RPTTF"). The Dissolution
Act requires successor agencies to hire a financial advisor in connection with any refinancing.
Harrell & Company Advisors, LLC
August 17, 2016
Page 2
The staff issued a Request for Proposals ("RFP") for financial advisory services for the refunding
of the Commission's 4 outstanding tax allocation bonds and loans. The RFP asked for the
consultants to:
(1) Coordinate with the banking team and negotiate fees with the banking team on behalf
of the Successor Agency;
(2) Prepare a report for inclusion in the Official Statement of the projected tax increment
revenues and tax base of the project areas;
(3) Prepare all Successor Agency and Oversight Board staff reports for Board approval of
the refinancing;
(4) Negotiate a deferral repayment agreement with the Los Angeles County;
(5) Prepare rating agency presentations;
(6) Negotiate bond pricing and interest rates with underwriters;
(7) Prepare the Official Statement to be used for the sale of the bonds; and,
(8) Prepare savings analysis required by Health and Safety Code 34177.5.
Five responses to the RFP were received (refer to ATTACHMENT 1 summary of proposals).
Only two firms indicated that they would perform all services and not contract out to third party
consultants for certain services. Staff believes that the best service would be received from a
firm providing all requested functions since they understand how the pieces all fit together and
can better provide a comprehensive solution to the Successor Agency's refinancing. Passing -on
the other tasks to another set of consultants tends to further increase the refinancing costs and
delay in the completion of the bond refinancing.
The two firms that proposed to provide all services were Harrell & Company Advisors, LLC
("Harrell") and Kosmont Transactions Services ("KTS"). After evaluating the proposals of
Harrell and KTS, staff is recommending Harrell to provide the services. Harrell's response to
the RFP is included as ATTACHMENT 2.
Harrell was formed by Suzanne Harrell in 2000. Suzanne personally has a long history (going
back to 1990) of providing assistance to the City of Baldwin Park, the former Redevelopment
Agency and the Commission and, post -dissolution, to the Successor Agency. She has:
• Been the financial advisor on many of the City and Agency bond issues;
• Completed the merger of the redevelopment projects in 2000;
• Prepared the annual continuing disclosure reports for all the City and Agency bonds since
2000;
• Provided guidance with ROPS preparation and the meet and confer process;
• Assisted the staff with negotiating with the County, the Department of Finance and the
1998 Bonds Bond Insurer relating to the cash flow shortfall created upon dissolution,
and made certain that the General Fund was reimbursed for any advances relating to
dissolution; and
• Been the Successor Agency's liaison with the 1990 Bonds Bondholder, and assisted with
the post -dissolution draw on the reserve fund to make the payment in August 2012
payment and the subsequent replenishment.
Harrell & Company Advisors, LLC
August 17, 2016
Pap -e 3
In addition:
• She has served as financial advisor on over $2 billion of tax allocation bonds prior to
RDA dissolution;
• Her projections of tax increment revenues are accepted by rating agencies;
• She has the capability of preparing all numerical analysis required for the refinancing in-
house; and
• She is a member of the Good Practices subcommittee of the National Association of
Municipal Advisors.
Her historical knowledge of the Successor Agency finances and passthrough agreements,
together with her familiarity with the Dissolution Act, her technical ability to structure the
refunding bonds, project RPTTF revenues accepted by rating agencies, her experience and ability
to prepare the official statement and finally, her working relationship with the County on behalf
of the Successor Agency, will allow Harrell to assist the Successor Agency in meeting all its
objectives for the financing.
Suzanne has been the financial advisor on 22 tax allocation bond issues totaling $668 million
since dissolution.
The proposal submitted by Harrell also addressed the shortfall in the administrative cost
allowance for 2016-17 and the ability to eliminate the pledge of sales tax to the Puente -Merced
2003 Tax Allocation Bonds, which will replace the loss of the Successor Agency cost
reimbursement in 2016-17.
The fees are contingent upon the bond closing and are paid from bond proceeds.
LEGAL REVIEW
This report and the agreement have been reviewed by the City Attorney.
ALTERNATIVES
1. Approve staff recommendation to hire Harrell & Company
2. Provide staff direction to request presentation from selected firms
3. Provide alternative direction to staff
ATTACHMENTS
1. Summary of Proposals
2. Harrell & Company Response to RFP and Fee Proposal
3. Harrell & Company Advisors, LLC Agreement for Financial Advisory Services
Attachment #1
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ATTACHMENT 2
TABLE OF CONTENTS
PROPOSALSUMMARY................................................................................................... Page I
FIRMOVERVIEW............................................................................................................. Page 2
Harrell& Company Advisors................................................................................. Page 2
Dodd-FrankWall Street Reform and Consumer Protection Act ......................... Page 2
Qualifications............................................................................................................ Page 4
ProjectFinance Experience of Suzanne Q. Harrell .............................................. Page 4
Referencesfor Tax Allocation Bond Issuance....................................................... Page 6
SCOPEOF WORK.............................................................................................................. Page 7
FinancialAdvisory Services.................................................................................... Page 7
Harrell& Company Approach............................................................................... Page 8
3 YEAR FINANCING SUMMARY.......................................................................... Appendix A
PRELIMINARY REFUNDING CASHFLOWS...................................................... Appendix B
PROPOSAL SUMMARY
This Proposal consists of sections that detail the requirements outlined in the City of Baldwin
Park's Request for Proposal (RFP) for Financial Advisory Services in connection with the
proposed refinancing by the Successor Agency to the Dissolved Community Develoment
Commission of the City of Baldwin Park (Successor Agency) of the former Baldwin Park
Redevelopment Agency tax allocation bonds. The Proposal contains information on the scope of
work, Harrell & Company Advisors' staff qualifications and experience, and references.
The Successor Agency's objectives for the financing can be summarized as:
■ Refinancing outstanding tax allocation bonds for debt service savings, a portion of which
accrue to the City's General Fund;
■ Negotiate the repayment of the deferral of County passthrough payments under existing
agreements with as little impact on the General Fund loan repayment as possible; and
■ Eliminate the pledge of sales tax currently contained in the 2003 Puente -Merced Sales Tax
And Tax Allocation Refunding Bonds, for the benefit of the City's General Fund.
Ms. Suzanne Harrell, managing director and founder of Harrell & Company Advisors, is uniquely
qualified to perform the activities needed to meet these objectives. As described in this Proposal,
she personally has a long history providing assistance to the City, the former Redevelopment
Agency and Community Development Commission and, post -dissolution, to the Successor
Agency. She has personally been financial advisor on- many of your bond issues, completed the
merger of the redevelopment projects in 2000, has prepared the annual continuing disclosure
reports for all the City's bonds since 2000, has provided guidance with ROPS preparation and the
meet and confer process, and has assisted the staff with negotiating with the County, the
Department of Finance and the 1998 Bonds Bond Insurer relating to the cashflow shortfall created
upon dissolution, making certain that the General Fund was reimbursed for any advances relating
to dissolution.
Her historical knowledge of the Successor Agency finances and passthrough agreements, together
with her familiarity with the Dissolution Act, her technical ability to structure the refunding bonds,
project tax increment (RPTTF) revenues suitable for inclusion in an official statement and accepted
by rating agencies, her experience and ability to prepare the official statement and finally, her
working relationship with the County on behalf of the Successor Agency, will allow Ms. Harrell
and Harrell & Company Advisors to assist the Successor Agency in meeting all its objectives for
the financing.
Page 1
FIRM OVERVIEW
Harrell & Company Advisors
Harrell & Company Advisors, LLC offers independent financial advisory services and debt
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management strategies to local governments and public agencies throughout the State of
California. The firm specializes in financing city and special district capital improvement projects,
economic development and infrastructure. Since its formation by Ms. Suzanne Harrell in 2000,
Harrell & Company Advisors has acted as the independent financial advisor on 284 financings
totaling more than $5.0 billion.
A list of financings for which Harrell & Company Advisors acted as financial advisor in the last
three years is found in "Appendix A."
The firm is a member of the National Association of Municipal Advisors. Harrell & Company has
registered as a municipal advisor with the Municipal Securities Rulemaking Board (MSRB) and
the Securities and Exchange Commission (SEC) and is in compliance with all rules promulgated
by such bodies pursuant to the Dodd -Frank Wall Street Reform and Consumer Protection Act.
Harrell & Company Advisors, LLC is a limited liability company. Our offices are located at 333
City Boulevard West, Suite 1430, Orange, California, (714) 939-1464.
Dodd -Frank Wall Street Reform and Consumer Protection Act
and Municipal Advisor Disclosures Under Rule G42
The Dodd -Frank Wall Street Reform and Consumer Protection Act (Act) makes the fiduciary duty
that independent muncipal advisors owe to their clients a federal duty, and tasked the MSRB with
promulgating rules to implement the Act. The MSRB developed rules applicable to municipal
advisors on fair dealing, fiduciary duty and pay -to -play, among other things.
As a municipal advisor, in connection with any financing that may arise from the information
provided herein or to be provided by us with respect to refinancing the Successor Agency's bonds,
Harrell & Company Advisors will owe a fiduciary duty to the Successor Agency and will carry out
its duties in accordance with such duty. Simply put, this means that we owe you both a duty of
loyalty and a duty of care and that in performing services that we may undertake in connection
with any bond issue, we will put the needs of the Successor Agency ahead of our own. This
standard of care is higher than that required of other financial services providers such as
underwriters.
We advise the Successor Agency that Harrell & Company Advisors is registered as a "municipal
advisor" pursuant to Section 15B of the Securities Exchange Act and rules and regulations adopted
by the SEC and the MSRB. The SEC recently approved MSRB Rule G-42 which, among other
Page 2
matters, requires us to provide you with information regarding any conflicts of interest that we
may have and with information about where to find our SEC filings on the SEC website.
If we are engaged as the municipal advisor on this transaction, the fees to be paid by the Successor
Agency to us would be based on the relative size of the transaction and contingent on the successful
closing of the bonds. Although this form of compensation may be customary, it presents a conflict
because we may have an incentive to recommend unnecessary financings or financings that are
disadvantageous to the Successor Agency. In addition, if facts or circumstances arise that could
cause the financing or other transaction to be delayed or fail to close, we may have an incentive to
discourage a full consideration of such facts and circumstances, or to discourage consideration of
alternatives that may result in the cancellation of the financing or other transaction We manage
and mitigate this conflict primarily by adherence to the fiduciary duty which we owe to municipal
entities such as the Successor Agency which require us to put the interests of the Successor Agency
ahead of our own.
We have determined, after exercising reasonable diligence, that other than described above, we
have no known material conflicts of interest that would impair our ability to provide advice to the
Successor Agency in accordance with our fiduciary duty to municipal entity clients such as the
Successor Agency. To the extent any such material conflicts of interest arise after the date of our
engagement we will inform you of such conflicts as described below.
Once we have agreed on a fee and an engagement for our services, the Successor Agency may
terminate our services at any time upon written notice. If the Successor Agency terminates our
services we would expect to be reimbursed for actual out-of-pocket expenses associated with the
transaction. We may withdraw from our representation as Municipal Advisor upon written notice
to the Successor Agency subject to the fiduciary duty described above which may require us to
continue to represent the Successor Agency until an appropriate replacement is identified which
will depend on the status of the transaction.
We are required -to. disclose to the SEC information regarding criminal actions, regulatory actions,
investigations, terminations, judgments, liens, civil ,judicial actions, customer complaints,
arbitrations and civil litigation involving us. Pursuant to MSRB Rule G42, we are required to
disclose any legal or disciplinary event that is materiatto the Successor Agency's evaluation of us
or the integrity of our management or advisory personnel. As reflected in our filings with the SEC,
Harrell & Company Advisors has determined that no such event exists.
Copies of our filings with the United States Securities and Exchange Commission can currently
be found by accessing the SEC's EDGAR system Company Search Page which is currently
available at https://www.sec.gov/edgar/searchedgar/companysearch.html and searching for either
"Harrell & Company" or for our CIK number which is 0001610917.
The Act further prohibits underwriters from switching from a financial advisory role in developing
a financing to an underwriting role. Harrell & Company Advisors is not engaged in underwriting.
Page 3
Qualifications
Suzanne Harrell, Managing Director
Suzanne Q. Harrell has over 25 years of experience in all aspects of capital financing and financial
analysis. Since beginning her public finance career in 1988, she has acted as financial advisor on
over $5 billion in total financing for California public agencies. Ms. Harrell is a graduate of Old
Dominion University in Norfolk, Virginia and became a Certified Public Accountant in 1984. She
has four years of experience in governmental auditing and accounting with the public accounting
firm of McGladrey & Pullen.
Ms. Harrell currently serves on the Good Practices Subcommittee of the National Association of
Municipal Advisors.
While an auditor with McGladrey & Pullen, she was assigned to the City of Baldwin Park's
financial audit in 1987. After becoming a financial advisor, she maintained her relationship with
the City of Baldwin Park and the former Baldwin Park Redevelopment Agency, working on
numerous bond issues for the City and the former Agency since 1990. She also implemented the
merger of the former Agency's 5 of the 6 redevelopment agency project areas in 2000.
Ms. Harrell is personally involved in all aspects the financing and attends all staff meetings,
Council meetings, develops financing strategies, conducts public sales or negotiations with
underwriters, as well as prepares any other written material necessary to complete the transactions.
Ms. Harrell has the technical, legal and analytical experience to provide all services required by
the Successor Agency and has a comprehensive understanding of tax law and State law, and
particularly the Dissolution Act. Her Iong history with the former Redevelopment
Agency/Community Development Commission, and the assitance that she provided to the
Successor Agency staff post -dissolution, provides her with a thorough understanding of the
Successor Agency's tax revenues, cashflow, passthrough agreements and ROPS requirements.
This understanding places Ms. Harrell in a uniquely knowledgeable position to perform the
services outlined in the Successor Agency's RPF.
Project Finance Experience of Suzanne Q. Harrell
In addition to Tax Allocation Bonds, Harrell & Company Advisors provides municpal advisory
services on bond issues backed by a diverse array of securities, such as General Fund Lease
Financings, Water/Sewer Revenue Bonds and Land Secured Bonds.
Ms. Harrell's broad experience provides exposure to the widest possible range of financing
alternatives and funding techniques used throughout the industry and can benefit issuers of all
types of obligations. Harrell & Company Advisors has provided structuring, financial planning,
tax increment (RPTTF) projections, prepared official statements, run cashflows and advised on
Page 4
disclosure issues to a variety of issuers of lease revenue bonds, tax allocation bonds, water bonds,
assessment district bonds and special tax bonds.
The GFOA Best Practices suggests that issuers select a method of sale based on a thorough analysis
of the relevant rating, security, structure and other factors pertaining to the proposed bond issue.
With all the wide-ranging types of credits and bond structures Ms. Harrell has worked on over the
last 25 years, she is experienced in analyzing ratings, security and structure needed to advise the
Successor Agency on the selection of a sale method for its bonds.
Successor Agency Refinancing
Ms. Harrell has acted as financial advisor over $2.0 billion in tax allocation bonds since the firm
was founded in 2000 and on 22 series of tax allocation refunding bond issues totalling $635 million
since redevelopment dissolution (including issues closing in July 2016). Ms. Harrell is well -versed
in the Department of Finance procedures required for refinancing the Successor Agency's tax
allocation bonds.
Harrell & Company's recent (2016) post -dissolution transactions are shown below.
$49,200,"0
SANTA CRUZ COUNTY
SUCCESSOR AGENCY
Tax Allocation Rdending
Bonds, 2016 Series A
IdgmEmbil
4P
$20,335,000
$72,955,000
PALMDALE
SUCCESSOR AGENCY
Subordinate Tax
Allocation Refunding
Bonds, 2016 Series. A & B
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two f
STANTON SUCCESSOR
AGENCY
Subordinate Tax
Allocation Refunding
Bonds, 2016 Series A
Taxable Series B
Page 5
$29,315,000
CHULA vrSTA
SUCCESSOR AGENCY`
Talc Allocation Rd'unding
Banda, Series 2016
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$201810,000
GLE"ALE
SUCCESSOR AGENCY'
The RFP requires the municipal advisor to prepare tax increment projections for use in the official
statement. Harrell & Company is accepted by rating agencies and bond insurers for preparation
of tax increment projections.
The RFP also requires the municipal advisor to negotiate the repayment of the existing passthrough
deferrals with Los Angeles County. It is critical to understand the terms of the existing agreements
concerning repayment, while not impairing the ability to refinance the outstanding tax allocation
bonds. Ms. Harrell has a long relationship working with the County staff on behalf of the former
Commission, as well as on behalf of the Successor Agency in connection with its passthrough
agreements and deferrals, and believes no other financial advisor is in a better position to negotiate
an advantageous repayment plan on behalf of the Successor Agency.
References for Tax Allocation Bond Issuance
Santa Cruz County, 701 Ocean Street, Santa Cruz, CA 95060
Carlos Palacios, Assistant County Administrative Officer; (831) 454-3402
Carlos.Palacios@santacruzcounty.us
Edith Driscoll, Auditor -Controller -Treasurer -Tax Collector; (831) 454-2500
Edith.Driscoll@santacruzcounty.us
City of Glendale, 633 East Broadway, Room 103, Glendale, CA 91206
Philip S. Lanzafame, Director of Community Development; (8 18) 548-2140
planzafame@glendaleca.gov
City of Palmdale, 38300 N. Sierra Highway, Suite D, Palmdale, CA 93550
Karen Johnston, Finance Manager/City Treasurer; (661) 267-5411
KJohnston@cityofpalmdale.org
City of Chula Vista, 276 Fourth Avenue, Chula Vista, CA 91910
Maria Kachadoorian, Deputy City Manager/Chief Financial Officer, (619) 409-5818
mkachadoorian@chulavistaca.gov
City of Stanton, 7800 Katella Avenue, Stanton, CA 90680
Stephen M. Parker, Director of Administrative Services, (714) 890-4226
sparker@ci.stanton.ca.us
Page 6
SCOPE OF WORK
Financial Advisory Services
Pre -Issuance Services. Ms. Harrell will be the person from the firm who provides the following
services prior to issuance of the tax allocation refunding bonds (the "Refunding Bonds"):
■ Prepares timeline for issuance of the Refunding Bonds taking into account steps needed
to meet the requirements of the Dissolution Act.
■ Assists with the selection on Banking Team and negotiates fees with Banking Team.
■ Participates in staff meetings relating to the issuance of the Refunding Bonds, as well
prepares the staff reports for Successor Agency and Oversight Board financing
approvals.
■ Projects tax increment revenues and a report on tax revenues and the tax base for
inclusion in the official statement.
■ Prepares the rating strategy and rating agency credit presentation to optimize the credit
rating assigned to the Refunding Bonds.
■ Assists the staff in preparing for dialogue with the rating analysts.
■ Solicits and analyzes bond insurance bids and makes recommendation for credit
enhancement.
■ Negotiates a repayment schedule for the County passthrough deferrals, based on
available RPTTF revenue after debt service and other enforceable obligations.
Debt Issuance Services. Ms. Harrell will also be the person from the firm who provides the
following services by connection with the issuance of the Refunding Bonds:
■ Structures the debt issue (in consultation with the Successor Agency underwriter in a
negotiated sale of the Refunding Bonds).
• Makes recommendations on timing of sale, maturity schedule, lien structure and
security, restrictions and covenants included in the financing documents.
■ Conducts negotiated sale of the Refunding Bonds.
■ Prepares refunding cashflows.
■ Prepares the official statement.
■ Assists the finance team in the preparation and review of legal documents.
■ Presents a summary of the financing.
■ Prepares and maintains debt -related schedules for use in preparing future ROPS.
■ Prepares the savings analysis required by the Dissolution Act.
A further discussion of how some of the key services are accomplished follows.
Page 7
Harrell & Company Approach
Ms. Harrell's comprehensive approach to the refinancing of the Successor Agency's 4 series of
outstanding bonds will take into account the many factors which affect refinancings of tax
allocation bonds since dissolution. She understands not only the Dissolution Act requirements for
refinancing, but how to project tax increment revenue, how to prepare the ROPS, and how to model
the Successor Agency's cashflow.
Dissolution Act and Refunding Savings. Broadly, under the Dissolution Act, the Successor
Agency must show debt service savings pursuant to Health & Safety Code Section 34177.5(a)(1)
in order to issue refunding bonds. Ms. Harrell has successfully assisted issuers in demonstrating
the savings for the required refinancing approval by the Department of Finance (DOF).
The firm has the capacity to run refunding cashflow analysis in-house. We have included our
refunding analysis in Appendix B. The analysis shows that, using current market rates, the present
value of the savings from a refinancing will be approximately 15%. That translates to $2.55
million in nominal dollar net savings (a 13.1 % reduction in annual payments) over the remaining
15 years the Refunding Bonds will be outstanding. The estimated cashflow savings are
summarized below, and a reduction for the application of existing bonds reserve funds (and in the
case of the CBD 1990 Bonds, earnings) that would be used to offset the existing bonds debt service
is shown, since no similar cash funded reserve fund will be used for the Refunding Bonds. For
purposes of the DOF analysis, the reserve funds are not shown, but since they affect the residual
available for distribution which is based on cashflow, it is important to to note the net payments.
The City's General Fund share of the net payments is 16%.
Fiscal Prior Bonds Refunding Bonds Less Prior Bonds Net Reduction
Year End Debt Service Debt Service* Reserve Funds in Payment*
6/30/2017 $ 420,255 $ (55,705) $ (19,900) $ 344,650
6/30/20.1-8 2,446,116 (2,153,600) (38,800) 253,716
6/30/2019 2,448,961 (2,000,100) (38,800) 410,061
6/30/2020 2,464,443 (1,999,125) (490,700) (25,383)
6/30/2021 1,752,909 (1,294,400) 458,509
6/30/2022 1,751,221 (1,298,700) (446,000) 6,521
6/30/2023 1,234,230 (914,100) 320,130
6/30/2024 1,232,645 (915,900) 316,745
6/30/2025 1,228,210 (907,875) 320,335
6/30/2026 1,230,640 (909,625) 321,015
6/30/2027 1,224,519 (904,500) 320,019
6/30/2028 476,825 (351,625) (502,000) (376,800)
6/30/2029 478,681 (356,375) 122,306
6/30/2030 474,244 (350,375) 123,869
6/30/2031 478,369 (353,625) (490,000) (365,256)
$19,342,268 $(14,765,630) $(2,026,200) $2,550,438
* Projected.
Page 8
The Puente -Merced Redevelopment Project 2003 Sales Tax and Tax Allocation Bonds contain a
pledge of sales tax generated by the Baldwin Park Town Center. Approximatley $485,000 of City
sales tax is captured and applied first to the debt service on the 2003 Bonds, and then to other
enforceable obligations. Prior to dissolution, any surplus sales tax was not required to be shared
with other project areas. The sales tax pledge extends until August 1, 2021.
Our plan for the refinancing would eliminate the pledge of sales tax to any of the Refunding Bonds,
and allow the City to rescind the ordinance which directs the Baldwin Park Town Center sales tax
to the Successor Agency. This will result in an increase in sales tax to the General Fund. This
increase is critical in Fiscal Year 2016-17 to offset the one-time loss of the $250,000 administrative
cost allowance due to ROPS cashflow issues.
The projected net impact on residual RPTTF is shown below after considering the loss of the sales
tax to the Successor Agency, and the corresponding projected benefit to the City's General Fund.
Successor Agencv Cashflow
$2,550,438 $(2,182,500) $ 367,938
* Projected.
General Fund Benefit
City 16%
Net Debt
Net Residual
Plus
Service
Less
RPTTF
Year
Savings*
Sales Tax
Impact*
6/30/2017
$ 344,650
$ (242,500)
$ 102,150
6/30/2018
253,716
(485,000)
(231,284)
6/30/2019
410,061
(485,000)
(74,939)
6/30/2020
(25,383)
(485,000)
(510,383)
6/30/2021
458,509
(485,000)
(26,491)
6/30/2022
6,521
-
6,521
6/30/2023
320,130
-
320,130
6/30/2024
316,745
-
316-,745
6/30/2025
320,335
-
320,335.
6/30/2026
321,015
-
321,035
6/30/2027
320,019
-
320,019
6/30/2028
(376,800)
-
(376,800)
6/30/2029
122,306
-
122,306
6/30/2030
123,869
-
123,869
6/30/2031
(365,256)
-
(365,256)
$2,550,438 $(2,182,500) $ 367,938
* Projected.
General Fund Benefit
City 16%
Share
Plus
RPTTF*
Sales Tax
Total*
$ 16,344
$ 242,500
$ 258,844
(37,005)
485,000
447,995
(11,990)
485,000
473,010
(81,661)
485,000
403,339
(4,239)
485,000
480,761
1,043
-
1,043
51,221
-
51,221
50,679
-
50,679
51,254
-
51,254
51-,362
-
51,362
51,203
-
51,203
(60,288)
-
(60,288)
19,569
-
19,569
19,819
-
19,819
(58,441)
-
(58.441)
$ 58,870 $2,182,500 $2,241,370
Sales tax after August 1, 2021 is excluded from both analysis since it would revert to the City at
that time in any case. For Fiscal Year 2016-17, only one-half year of sales tax is shown benefitting
the General Fund because we do not expect the refinancing, and therefore the release of the lien
on sales tax, until mid -year.
Page 9
Financing Schedule. Harrell & Company Advisors develops and monitors the schedule of
activities during the financing to assist the Successor Agency in meeting agenda deadlines and
DOF filing requirements.
A pro -forma timeline for financing is shown below, assuming that the Municipal Advisor contract
is completed as shown in the Request for Proposals on August 17, 2016. It also assumes that the
Successor Agency has already hired its Bond Counsel.
The Dissolution Act has added a number of steps to the traditional refinancing process, and
requires more time to actually bring the bonds to market. If the Successor Agency Board adopts
the resolution authorizing the Refunding of the Bonds, the Oversight Board will then be presented
with a companion resolution approving the action taken by the Successor Agency. This Oversight
Board action must be submitted to and approved by DOF for conformity with the provisions of
Health & Safety Code Section 34177.5(a)(1). DOF can take up to 65 days from the time the
Oversight Board resolution is submitted to approve the financing.
Further, it has been the policy of S&P not to release their rating on the Refunding Bonds until the
DOF approval letter is received. That can add a few more days to the financing schedule, since
the date that the DOF will respond is never a date certain.
Once approved by DOF, the rating can be assigned, and the bonds can be marketed and sold.
Action Tentative Timeline
Preparation of Draft Documents By September 14
Successor Agency and Oversight Board
By September 30
Approvals
Submit Oversight Board Resolution to DOF
By September 30
Rating Presentation
Week of November 14
DOF Approval
By November 30
Rating Assigned
By December 7
Bond Sale
Week of December 19*
* The DOF may approve the financing sooner and Refunding Bonds could be sold earlier.
Depending on the timing of DOF approval and holiday schedules, we may recommend moving
the sale to January 2017. A determination for the best time to sell the Refunding Bonds would
be made as the DOF deadline for approval approaches.
Page 10
Agenda Documents. Ms. Harrell has a number of municipal clients that, like Baldwin Park, are
infrequent issuers. For those issuers who may be unfamiliar with the process or not have a variety
of staff report form documents relating to bond issuance to use as a starting point, Ms. Harrell will
draft all staff reports for the Successor Agency and Oversight Board using the City's format. This
makes less work for staff and removes doubt that something was left out of the report that should
have been included to meet the DOF requirements. Ms. Harrell also provides the "debt service
savings analysis" required under Health & Saftey Code Section 34177.5(a)(1) to be attached to the
report.
She assembles the entire financing document package (resolutions, draft official statement, draft
bond purchase agreement, draft indenture and draft escrow agreements) and provides the entire
package to staff for inclusion in the agenda package to eliminate any concern that a document is
missed. Since the draft documents come from a variety of finance team members, it is sometimes
difficult to keep track of all the documents required and the lastest versions of the documents. The
postive feedback we receive for this assistance tells us that it is very much appreciated by staff.
Finally, once the Oversight Board resolution is approved, Ms. Harrell can provide assistance on
the filing of the resolution and estimated savings report with the Department of Finance. Harrell
& Company also provides a worksheet where staff can keep track of time spent on the various
financing activities to document the requested reimbursement of City costs related to the refunding
permitted under Health & Safety Code Section 34177.5(f) so that no reimbursable staff time is
overlooked.
Tax Allocation Bond issuance post dissolution is very "process -oriented" and Ms.
Harrell excels at keeping staff informed of current and next steps, and providing any
assistance to staff to accomplish the financing steps with the minimum intrusion on
staff's time.
Revenue Projections. Harrell & Company Advisors will prepare the tax increment projections
for use in the official statement. Harrell & Company Advisors is accepted by rating agencies and
bond insurers for preparation of tax increment projections. As an example, in the case of the Palm
Springs Successor Agency's Tax Allocation Bonds issued in August 2014, Harrell & Company
prepared the tax increment projections for all 10 of the underlying redevelopment projects, most
of which have complicated tax sharing agreements with stepped up payments over time. The
bonds were both rated and insured.
Bond Sizing. Harrell & Company Advisors prepares all numerical analysis associated with the
issuance of the bonds, including preparation of sources and uses and debt service cashflows and
refunding analysis. Ms. Harrell has the expertise to prepare all numerical analysis in-house. The
refunding analyses for the Successor Agency's Tax Allocation Refunding Bonds prepared by
Harrell & Company Advisors is attached in Appendix B.
Review Legal Documents. Ms. Harrell reviews all legal documents prepared by bond counsel in
connection with the issuance of the bonds to make certain they conform to the legal structure
proposed for the Refunding Bonds.
Page 11
Disclosure Issues. Ms. Harrell is well versed in defining disclosure issues necessary to meet SEC
guidelines, and incorporates any required disclosure in the Official Statement. Recently, the SEC
has undertaken its Municipal Continuing Disclosure Compliance Initiative and has made accurate
reporting in future official statements regarding an issuer's past compliance with the annual
reporting requirements and significant event notices for outstanding debt a priority.
Harrell & Company Advisors prepared the former Commission and Successor Agency filings and
has all the data needed to ensure past compliance is accurately disclosed.
Terms and Conditions of Sale. The bond issue will be structured using terms and conditions
which most advantageously meet current market conditions and the objectives of the Successor
Agency. Generally, the financing structure addresses sizing considerations for the proposed debt,
the Dissolution Act requirements and, in consultation with the Successor Agency's bond counsel,
any tax law implications.
Harrell & Company will offer its recommendation on selling the bonds at competitive or
negotiated sale.
While competitive sale is generally a preferable sale method for most cities, outside factors will
likely result in the recommendation for a negotiated sale for the Refunding Bonds. These factors
include the size of your transaction and the fact that "RPTTF"and the ROPS process has still not
gained as much market recognition from individual investors. This makes it difficult for
underwriters to bid competitively on tax allocation bonds - they do want to spend much time to
analyze the ROPS cashflow, since they are not guaranteed that they will be able to buy the issue.
There has not been a competitive sale of tax allocation bonds since dissolution for these reasons.
A thoughtful, comprehensive analysis of the which sale method would better serve the Successor
Agency will be made.
Official Statement. Harrel) & Company wilt prepare the
Preliminary and final Official Statement and provide for
their- distribution, both in printed and electronic formats.
Harrell & Company routinely prepares official statements
in-house. This provides the firm with the foundation to
prepare the best presentation of financial information for the
Official Statement that is relevant to investors. This
generally goes beyond just the cookie -cutter approach to
drafting this document. This includes not only making sure
that the legal structure and risks are well documented, but
that special and important features of the Successor
Agency's project area and ROPS process are highlighted.
Page 12
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�.�ax.:+L.Tu �YiWvpvy+.e. w..amw'kMs'
Rating Agency Presentation. Our experience with rating and bond insurer analysts, post-
dissolution, is that the focus of the rating presentation has shifted from in-depth discussion of the
Project Areas and future tax increment growth potential, to very specific legal and financial data.
Most of the information required by the rating agency revolves around the assessment appeals,
largest taxpayers, ROPS cashflow, DOF approvals and any potential clawback pursuant the State
Controller's audit.
When Ms. Harrell prepares the rating presentation, she also provides a "script" to the staff to assist
in the smooth transition of between speakers and detail of the discussion points to be addressed by
each speaker on a particular slide. If the rating presentation is conducted by conference call with
the rating analysts, it is Ms. Harrell's practice to participate in the call at City Hall along with the
staff. Since there are no visual clues on conference calls, everyone knows they can sometimes be
confusing and disjointed. Ms. Harrell is experienced in guiding the call along with a minimum of
interruptions and disruptions while making certain staff is confident that they have presented all
the information required of them.
Bond Sale and Market Access. For the negotiated sale of the Refunding Bonds, we will:
■ advise the Successor Agency on the propriety of the underwriter's proposed pricing
and compensation relative to the current market conditions;
■ negotiate to provide the lowest available rates and costs to the Successor Agency;
■ provide the Successor Agency with a pricing analysis and comparison of its transaction
with other recent sales of comparable credit quality; and
■ provide quantitative schedules showing the results of the final pricing.
Harrell & Company Advisors uses a variety of sources to obtain current market information. This
information is critical in negotiating interest rates in a negotiated sale. The primary tool used by
Harrell & Company Advisors to access current market information is the Thomson Municipal
Market Monitor ("TM3" ). TM3 provides real-time data for:
Municipal Market Data Index (MMD)
Results of Competitive and Negotiated
Bond Sales in the Primary Market
Municipal Market News
Trade Data in the Secondary Market
Upcoming Bond Sale Calendar
In the pricing phase of a bond issue, we access TM3 for all the recent bond pricings of similar
security or credit quality and the MMD Index for the date of the sales. Harrell & Company
Advisors maintains a data base of these bond sales going back to 2006.
The Municipal Market Data Index ("MAID') is a daily composite index of yield curves
for varying maturities from 1 to 30 years, determined from trading activity and
markets of the highest -grade AAA rated state general obligation bonds. Most tax-
exempt bonds are priced as a spread to this index.
Page 13
In a negotiated sale, we will compile all the relevant information and provide a comparison of the
proposed rates on the Refunding Bonds with other recent financings. However, the underwriter
may also prepare this information, and if so, we may simply review their information to make sure
it includes all the data that Harrell & Company Advisors would include in our own analysis.
Because the market changes over time, we focus primarily on the spread in the interest rate to
MMD proposed for the Refunding Bonds compared to the actual spreads on other similar
financings. This ensures that the Successor Agency is getting a competitive market interest rate,
or in the event no sales are comparable, an appropriate interest rate, for its bonds.
TM3 also provides data on upcoming competitive and negotiated bond sales, which are reviewed
when scheduling the bond sale. Typically, the bond sale would be scheduled around any large
upcoming sales.
TM3 has a market news and commentary feature as well. This feature provides real-time
information on market conditions, federal reserve board actions and calendars, latest economic
news releases and other helpful information used in monitoring the market for planning purposes
and for up-to-date pricing trends as the bond sale date approaches.
Bond Closing. Ms. Harrell will review all the closing documents prepared by bond counsel and
making sure that any necessary representations are made by parties to the financing. We will also
review the arrangement for closing and transfer of funds.
Post Issuance Services. Harrell & Company Advisors will also work with the Successor Agency
to fulfill its continuing disclosure responsibilities under the Securities and Exchange Commission
Rule 15c2-12 and the use of the MSRB's Electronic Municipal Market Access (" EMMA') system.
In addition to providing quality financial advisory services and providing timely
response to issuer needs, Harrell & Company Advisors has demonstrated its
availability and willingness to work on any other issues that arise after closing.
Page 14
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Appendix B
Note: Based on Estimated Insured Bond Interest Rates in December 2016
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 1
SOURCES AND USES OF FUNDS
Successor Agency to Baldwin Park Community
Development Commission
Tax
Allocation Bonds Refunding
Dated Date
01/15/2017
Delivery Date 01/15/2017
Tax Allocation
Tax Allocation
Tax Allocation
Bonds
Bonds
Tax Allocation
Bonds
Refunding
Refunding
Bonds
Refunding
Sources:
(CBD)
(SGR)
Refunding (PM)
(Merged)
Total
Bond Proceeds:
Par Amount
1,390,000.00
2,150,000.00
1,785,000.00
6,755,000.00
12,080,000.00
Premium
34,874.80
53,517.20
106,676.05
1,215,637.30
1,410,705.35
1,424,874.80
2,203,517.20
1,891,676.05
7,970,637.30
13,490,705.35
Other Sources of Funds:
Debt Service Reserve Fund
470,800.00
533,000.00
932,000.00
1,935,800.00
1,895,674.80
2,203,517.20
2,424,676.05
8,902,637.30
15,426,505.35
Tax Allocation
Tax Allocation
Tax Allocation
Bonds
Bonds
Tax Allocation
Bonds
Refunding
Refunding
Bonds
Refunding
Uses:
(CBD)
(SGR)
Refunding (PM)
(Merged)
Total
Refunding Escrow Deposits:
Cash Deposit
0.75
0.21
0.96
SLGS Purchases
1,833,393.00
2,106,375.00
2,351,250.00
8,630,530.00
14,921,548.00
1,833,393.75
2,106,375.00
2,351,250.00
8,630,530.21
14,921,548.96
Delivery Date Expenses:
Cost of Issuance
27,800.00
43,000.00
35,700.00
135,100.00
241,600.00
Underwriter's Discount
9,730.00
15,050.00
12,495.00
47,285.00
84,560:00
Bond Insurance
10,136.94
15,674.72
13,649.56
63,89&19
103,359.41
Surety
12,231.25
14;668.75
- 9,795.00
23,257.50
63,952.50
59,898.19
92,393.47
71,639.56
269,540.69
493,471.91
Other Uses of Funds:
Rounding Amount
2,382.86
4,748.73
1,786.49
2,566.40
11,484.48
1,895,674.80
2,203,517.20
2,424,676.05
8,902,637.30
15,426,505.35
Note: Based on Estimated Insured Bond Interest Rates in December 2016
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 1
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SUMMARY OF BONDS REFUNDED
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (CBD)
CBD
Maturity
Bond Date
Interest
Rate
Par
Amount
Call
Date
Call
Price
1990 CBD Loan:
SERIAL 08/01/2017
7.750%
535,000.00
02/01/2017
100.000
08/01/2018
7.750%
585,000.00
02/01/2017
100.000
08/01/2019
7.750%
645,000.00
02/01/2017
100.000
1,765,000.00
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 3
SUMMARY OF BONDS REFUNDED
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (SGR)
SGR
Maturity Interest Par Call Call
Bond Date Rate Amount Date Price
1998 SGR Bonds:
SERIAL 08/01/2017 5.000% 650,000.00 02/01/2017 100.000
08/01/2018 5.000% 685,000.00 02/01/2017 100.000
08/01/2019 5.000% 720,000.00 02/01/2017 100.000
2,055,000.00
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 4
SUMMARY OF BONDS REFUNDED
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (PM)
PM
Maturity
Bond Date
Interest
Rate
Par
Amount
Call
Date
Call
Price
2003 Puente Merced Project Bonds:
SERIAL 08/01/2017
5.250%
410,000.00
02/01/2017
100.500
08/01/2018
5.250%
430,000.00
02/01/2017
100.500
08/01/2019
5.250%
455,000.00
02/01/2017
100.500
08/01/2020
5.250%
480,000.00
02/01/2017
100.500
08/01/2021
5.250%
505,000.00
02/01/2017
100.500
2,280,000.00
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 5
SUMMARY OF BONDS REFUNDED
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (Merged)
Mereed
Maturity Interest Par Call Call
Bond Date Rate Amount Date Price
Merged Project 2000 Tax Allocation Refunding Bonds:
SERIAL 09/01/2017
5.500%
60,000.00
02/01/2017
100.000
09/01/2018
5.600%
60,000.00
02/01/2017
100.000
09/01/2019
5.600%
65,000.00
02/01/2017
100.000
09/01/2020
5.650%
785,000.00
02/012017
100.000
TERM25 09/01/2025
5.700%
4,660,000.00
02/012017
100.000
TERM30 09/012030
5.750%
2,800,000.00
02/01/2017
100.000
8,430,000.00
Jud 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 6
SAVINGS
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (CBD)
Prior Refunding
Date Debt Service Debt Service Savings
06/30/2017
68,393.75
4,159.17
64,234.58
06/30/2018
651,056.25
483,000.00
168,056.25
06/30/2019
657,656.25
478,850.00
178,806.25
06/30/2020
669,993.75
482,125.00
187,868.75
2,047,100.00 1,448,134.17
598,965.83
Savings Summary
Savings PV date
01/15/2017
Savings PV rate
2.024255%
PV of savings from cash flow
584,038.66
Less: Prior funds on hand
(470,800.00)
Plus: Refunding fiords on hand
2,382.86
Net PV Savings
115,621.52
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 7
SAVINGS
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (SGR)
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 8
Prior
Refunding
Date
Debt Service
Debt Service
Savings
06/30/2017
51,375.00
6,420.83
44,954.17
06/302018
736,500.00
758,100.00
(21,600.00)
06/302019
738,125.00
738,850.00
(725.00)
06/302020
738,000.00
735,875.00
2,125.00
2,264,000.00
2,239,245.83
24,754.17
Savings Summary
Savings PV date
01/15/2017
Savings PV rate
2.024255%
PV of savings from cash flow
28,267.64
Plus: Refunding funds on hand
4,748.73
Net PV Savings
33,016.37
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 8
SAVINGS
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (PM)
Date
Prior
Debt Service
Refunding
Debt Service
Savings
06/30/2017
59,850.00
6,887.22
52,962.78
06/30/2018
518,937.50
405,350.00
113,587.50
06/30/2019
516,887.50
388,350.00
128,537.50
06/30/2020
518,656.25
384,650.00
134,006.25
06/30/2021
519,112.50
382,200.00
136,912.50
06/30/2022
518,256.25
382,500.00
135,756.25
2,651,700.00 1,949,937.22
701,762.78
Savings Summary
Savings PV date
01/15/2017
Savings PV rate
2.024255%
PV of savings from cash flow
671,059.58
Less: Prior funds on hand
(533,000.00)
Plus: Refunding fiords on hand
1,786.49
Net PV Savings
139,846.07
Jul 65 2016 9.28 am Prepared by Harrell & Company Advisors - Page 9
SAVINGS
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding (Merged)
Date
Prior
Debt Service
Refunding
Debt Service
Savings
06/30/2017
240,636.25
38,237.50
202,398.75
06/30/2018
539,622.50
507,150.00
32,472.50
06/30/2019
536,292.50
394,050.00
142,242.50
06/30/2020
537,792.50
396,475.00
141,317.50
06/30/2021
1,233,796.25
912,200.00
321,596.25
06/30/2022
1,232,965.00
916,200.00
316,765.00
06/302023
1,234,230.00
914,100.00
320,130.00
06/30/2024
1,232,645.00
915,900.00
316,745.00
06/302025
1,228,210.00
907,875.00
320,335.00
06/302026
1,230,640.00
909,625.00
321,015.00
06/302027
1,224,518.75
904,500.00
320,018.75
06/302028
476,825.00
351,625.00
125,200.00
06/302029
478,681.25
356,375.00
122,306.25
06/302030
474,243.75
350,375.00
123,868.75
06/30/2031
478,368.75
353,625.00
124,743.75
12,379,467.50
9,128,312.50
3,251,155.00
Savings PV date
01/15/2017
Savings PV rate
2.024255%
PV of savings from cash flow
2,847,052.03
Less: Prior funds on hand
(932,000.00)
Plus: Refunding fiords on hand
2,566.40
Net PV Savings 1,917,618.43
Jul 6, 2016 9:28 am Prepared by Hauell & Company Advisors Page 10
SAVINGS
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding
Date
Prior
Debt Service
Refunding
Debt Service
Savings
06/30/2017
420,255.00
55,704.72
364,550.28
06/30/2018
2,446,116.25
2,153,600.00
292,516.25
06/30/2019
2,448,961.25
2,000,100.00
448,861.25
06/30/2020
2,464,442.50
1,999,125.00
465,317.50
06/30/2021
1,752,908.75
1,294,400.00
458,508.75
06/30/2022
1,751,221.25
1,298,700.00
452,521.25
06/30/2023
1,234,230.00
914,100.00
320,130.00
06/30/2024
1,232,645.00
915,900.00
316,745.00
06/30/2025
1,228,210.00
907,875.00
320,335.00
06/30/2026
1,230,640.00
909,625.00
321,015.00
06/30/2027
1,224,518.75
904,500.00
320,018.75
06/30/2028
476,825.00
351,625.00
125,200.00
06/30/2029
478,681.25
356,375.00
122,306.25
06/30/2030
474,243.75
350,375.00
123,868.75
06/30/2031
478,368.75
353,625.00
124,743.75
19,342,267.50
14,765,629.72
4,576,637.78
Savings PV date
Savings PV rate
PV of savings from cash flow
Less: Prior funds on hand
Plus: Refunding funds on hand
Net PV Savings
Note: Based on Estimated Insured Bond Interest Rates in December 2016
01/15/2017
2.024255%
4,130,417.90
(1,935,800.00)
11,484.48
2,206,102.38
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page I I
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BOND DEBT SERVICE
Successor Agency to Baldwin Park Community Development Commission
Tax Allocation Bonds Refunding
Period
Ending Principal Coupon Interest Debt Service
06/30/2017
55,704.72
55,704.72
06/30/2018
1,735,000
2.000%
418,600.00
2,153,600.00
06/30/2019
1,615,000
2.000%
385,100.00
2,000,100.00
06/30/2020
1,655,000
3.000%
344,125.00
1,999,125.00
06/30/2021
995,000
4.000%
299,400.00
1,294,400.00
06/30/2022
1,040,000
4.000%
258,700.00
1,298,700.00
06/30/2023
690,000
4.000%
224,100.00
914,100.00
06/30/2024
720,000
4.000%
195,900.00
915,900.00
06/30/2025
745,000
5.000%
162,875.00
907,875.00
06/30/2026
785,000
5.0000/6
124,625.00
909,625.00
06/30/2027
820,000
5.0000/6
84,500.00
904,500.00
06/30/2028
295,000
5.0000/6
56,625.00
351,625.00
06/30/2029
315,000
5.0001/6
41,375.00
356,375.00
06/30/2030
325,000
5.000%
25,375.00
350,375.00
06/30/2031
345,000
5.000%
8,625.00
353,625.00
12,080,000
2,685,629.72
14,765,629.72
Note: Based on Estimated Insured Bond Interest Rates in December 2016
Jul 6, 2016 9:28 am Prepared by Harrell & Company Advisors Page 13
FEE PROPOSAL
The following fees are proposed:
• A fixed fee of $12,000 for preparation of Tax Revenue/RPTTF Projections for the
Successor Agency's 5 Project Areas and the Project Areas' statistical information
suitable for inclusion in the official statement and meeting rating agency and investor
criteria.
• A fixed fee of $35,000 for all other financial advisory services in connection with the
refunding of the four outstanding bond issues as described under the scope of
services, including the preparation of the official statement. There would be no
difference in fees for a competitive or negotiated sale. The expected issue size of the
issue is between $12 million and $14 million.
• Total fees for the Refunding Bonds are $47,000. Fees are contingent on the
successful closing of the Refunding Bonds and delivery of funds. Out-of-pocket
expenses are billed at cost, not to exceed $1,500.
Attachment #3
ATTACHMENT 3
AGREEMENT FOR FINANCIAL ADVISOR SERVICES
BETWEEN
SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT
COMMISSION OF THE CITY OF BALDWIN PARK
AND
HARRELL & COMPANY ADVISORS, LLC
THIS AGREEMENT is made and entered into this _ day of August, 2016 by and
between the Successor Agency to the Dissolved Community Development Commission of the
City of Baldwin Park, a body corporate and politic in the State of California (hereinafter called
"Agency") and Harrell & Company Advisors, LLC, a California limited liability company
(hereinafter called "Harrell & Co.").
RECITALS
WHEREAS the Agency is proposing to issue tax allocation refunding bonds (the
"Bonds") for the purpose of refunding the Agency's outstanding tax allocation bonds; and
WHEREAS the Agency requires assistance from a financial advisor in the development
of a sound and practical financing plan to implement the issuance of the Bonds; and
WHEREAS Harrell & Co. represents it is qualified to perform the services under this
contract; and
WHERItXS the Agency Chair is authorized to enter into this Agreement on behalf of the
Agency,
NOW, THEREFORE, AND IN CONSIDERATION OF THE MUTUAL
COVENANTS HEREINAFTER CONTAINED, it is mutually agreed between the parties as
follows:
APPOINTMENT OF HARRELL & COMPANY
The Agency hereby appoints and designates Harrell & Co: as its financial advisor
for the purpose of assisting the Agency in the preparation and sale of the Bonds. Harrell & Co.
represents and warrants that it is duly qualified to perform the services under this contract.
FEDERAL SECURITIES LAW DISCLOSURES
In connection with recent changes to the federal securities laws that require persons
providing advice to municipal issuers to register with the Securities and Exchange Commission
and the Municipal Securities Rulemaking Board ("MSRB'), Harrell & Co. makes the following
disclosures to the Agency:
1. Harrell & Co. owes a fiduciary duty to the Agency and will provide any municipal
advisory services in accordance with such duty. Harrell & Co. will owe the
Agency both a duty of loyalty and a duty of care and that in performing services
under this Agreement, will put the needs of the Agency ahead of its own.
2. The fees to be paid by the Agency to Harrell & Co. are based on the relative size
of the Bonds and are contingent on the successful closing of the
Bonds. Although this form of compensation may be customary, it presents a
conflict because Harrell & Co. may have an incentive to recommend unnecessary
financings or financings that are disadvantageous to the Agency. In addition, if
facts or circumstances arise that could cause the financing or other transaction to
be delayed or fail to close, Harrell & Co. may have an incentive to discourage a
full consideration of such facts and circumstances, or to discourage consideration
of alternatives that may result in the cancellation of the financing or other
transaction Harrell & Co. manages and mitigates this conflict primarily by
adherence to the fiduciary duty which it owes to the Agency which require it to
put the interests of the Agency ahead of its own.
3. Harrell & Co. has determined, after exercising reasonable diligence, that other
than described above, it has no known material conflicts of interest that would
impair its ability to provide advice to the Agency in accordance with its fiduciary
duty to municipal entity clients such as the Agency. To the extent any such
material conflicts of interest arise after the date of this Agreement, Harrell & Co.
will inform the Agency of such conflicts as described below.
4. Harrell & Co. may withdraw from its representation as Municipal Advisor upon
written notice to the Agency subject to the fiduciary duty described above which
may require it to continue to represent the Agency until an appropriate
replacement is identified which will depend on the status of the transaction.
5. Harrell & Co. is registered as a "municipal advisor" pursuant to Section 15B of
the Securities Exchange Act and rules and regulations adopted by the United
States Securities and Exchange Commission ("SEC") and the MSRB. As part of
this registration Harrell & Co. is required to disclose to the SEC information
regarding criminal actions, regulatory actions, investigations, terminations,
judgments, liens, civil judicial actions, customer complaints, arbitrations and civil
litigation involving it. No such event exists with respect to Harrell & Co.
6. Copies of Harrell & Co. filings with the SEC can currently be found by accessing
the SEC's EDGAR system Company Search Page which is currently available at
https://www.sec.gov/edgar/searchedgar/companysearch.htxnl and searching for
either "Harrell & Company" or for our CIK number which is 0001610917.
SCOPE OF SERVICES
Harrell & Co. will be responsible for performing the following:
1. Financing Schedule. Develop and monitor the schedule of activities during the financing
to assist the Agency in meeting agenda deadlines and public notice requirements.
2. Agenda Documents. Prepare all staff reports and provide all documents for Successor
Agency and Oversight Board agendas to Finance Director.
3. Revenue Projections. Prepare a report for inclusion in the official statement relating to the
projected tax increment revenues and the Project Area tax base.
4. Bond Sizing. Prepare numerical analysis for the Bonds, including all cashflows and
prepare savings analysis required by Health and Safety Code 34177.5.
5. Document Review. Review and comment on all legal documents prepared by the Agency's
bond counsel to ensure conformance with the proposed financing structure.
6. Disclosure Issues. Summarize 5 year compliance with continuing disclosure requirements.
7. Official Statement. Prepare the Preliminary and Final Official Statement to be used in
connection with the offering of the bonds. Revise the Preliminary Official Statement for
final interest rates and tables related thereto. Arrange for printing and distribution of Final
Official Statement within seven business days from the sale date.
8. Rating and Insurance Agencies. Prepare rating presentation, prepare staff for dialogue with
rating analysts, submit documentation, conduct negotiations and attend meetings with
rating agencies and bond insurance companies as may be required.
9. Pricing. For the negotiated sale of the Bonds:
• advise the Successor Agency on the propriety of the underwriter's pricing and
3
compensation relative to the current market conditions;
• negotiate with the underwriter to provide the lowest possible rates and costs to the
Successor Agency;
• provide the Successor Agency with a pricing analysis and comparison of its
transaction with other recent sales of comparable credit quality; and
• provide quantitative schedules showing the results of the final pricing.
10. Bond Closing. Review all closing documents prepared by bond counsel and making
certain that any necessary representations are made by parties to the financing, and review
the arrangement for closing and transfer of funds.
11. Bond Administration. Advise the Agency in administration of the financing after bond
closing to fulfill its continuing disclosure responsibilities under the SEC Rule 15c2-12.
12. Attendance at Meetings. Attend all meetings of the working group and the board of
directors as required.
COMPENSATION
Harrell & Co. shall be compensated a fixed fee of $47,000, payable from bond proceeds
at closing, together with actual out-of-pocket expenses not to exceed $1,500.
COST THE RESPONSIBILITY OF THE AGENCY
The Agency understands that there are several program costs that are required for completion
of the financings that shall be the responsibility of the Agency. These may include the cost of
printing and distributing the Official Statement, notices, accountants, rating services, bond -
counsel, trustees, disclosure counsel, and of any other experts required for completion of the
financing.
COOPERATION BY AGENCY
The Agency agrees to make available to Harrell & Co. without cost, sufficient copies of the
resolutions, and other relevant material pertaining to the financings or the Agency as reasonably
may be required from time to time for the prompt and efficient performance by Harrell & Co. of
its obligations hereunder.
4
Q[$I IlEli - V,
Notice to Harrell & Co. shall be deemed delivered if sent by certified mail, return receipt
requested, to Harrell & Company Advisors, LLC, 333 City Boulevard West, Suite 1215, Orange,
CA 92868. Notices by Harrell & Co. to Agency shall be deemed delivered if sent by certified
mail, return receipt requested, to the City Clerk, City of Baldwin Park, 14403 E. Pacific Avenue,
Baldwin Park, CA 91706.
TERM OF THE AGREEMENT
The term of this Agreement is a one year period commencing from the date first written
above. This Agreement may be terminated by either party due to either party's failure to comply
to the terms of this Agreement, provided that notice must be given not less than 7 days prior to
such unilateral termination. In addition, this Agreement may be terminated by either party
without cause upon 30 days' prior notice. In the event of such termination, Harrell & Co. shall
be compensated for all reasonable out-of-pocket expenses and for actual time expended (based
upon Harrell & Co.'s hourly rate of $200) on behalf of Agency pursuant to this Agreement.
INSURANCE
Harrell & Co. will maintain errors and omissions insurance during the term of the agreement
with a combined single limit of at least $1,000,000.
INDEMNIFICATION
Neither parte hereto shall be liable for any damages approximately resulting from the
negligent or wrongful actions or omissions of the other party, or the other party's employees,
agents or contractors performing under this agreement, and each party shall indemnify, defend
and save harmless the other party from such damage or liability. It is expressly understood and
agreed by Agency that in performing the duties and activities under this agreement Harrell & Co.
is to be acting solely on Harrell & Co.'s own behalf.
5
ENTIRE AGREEMENT
This Agreement shall constitute the entire agreement between the parties. Any amendments to
or clarification necessary to this agreement shall be in writing and acknowledged by both parties
to the agreement.
In witness whereof that the parties hereto have caused this agreement to be executed by their duly
authorized officials and representatives as of the day and year above written:
Successor Agency to the Dissolved Community Development Commission of the City of
Baldwin Park
Chair
Harrell & Company Advisors, LLC
By: it
Sluz ne Q. Harrell
Managing Director
G'i
STAFF REPORT
ITEM NO. 62
TO: Honorable Mayor and Members of the City Council
FROM: Rose Tam, Director of Finance
DATE: August 17, 2016
SUBJECT: REVIEW OF THE COST OF CITY FEE SERVICES BASED ON
A STUDY PREPARED BY REVENUE & COST SPECIALISTS,
LLC (RCS)
SUMMARY
Article XIIIC of the State Constitution requires that fees be set at a rate that does not exceed their cost. RCS has
calculated that cost for many of the fees that have not been reviewed since 2008. Some fees need to be reduced
and others can be raised to their cost if the Council wishes. To the degree that fee services are less than their
cost, the general taxpayer is subsidizing that service with tax dollars. The Council needs to determine if that
subsidy has a community purpose.
FISCAL IMPACT
No fiscal impact at this time. However, staff expects to generate additional general fund revenues from the
study to recoup some costs from city services that generate lesser fees than cost to perform the services.
RECOMMENDATION
Staff recommends the City Council to receive and file this report and continue the Public Hearing on September
7, 2016 City Council meeting.
LEGAL REVIEW
The City Attorney has reviewed the limitations on service fee adjustments and approved the public hearing
notice for the meeting.
BACKGROUND
RCS has been performing Cost of Services studies for cities and counties since 1980. The lead consultant for
the City, Rick Kermer, was a co-author of the League of California Cities publication, "Cost Accounting for
California Cities". Mr. Kermer was also a California CPA, audited cities and was the finance director of a city
for three years. The methodology of the study closely follows the author -intent document for Proposition 4 (The
Gann Initiative) which became Article XIIIC of the California Constitution.
Based on the results of the RCS study of the City fees (see Attachments 1 and 2), a few of the City fees may be
reduced as the fee exceeds the cost. For those services, there will be a revenue loss. For most other City
services, the cost exceeds the fee and additional general fund revenue can be available if the fees are increased.
ALTERNATIVES
1) Approve staff recommendation to continue the Public Hearing on September 7, 2016 City Council
meeting to receive public input to finalize the new City fee schedule.
2) Provide staff alternative direction whether to proceed with the new fee structure or not.
ATTACHMENT
1) Schedule of Service Revenues, Costs & Profit/Subsidy prepared by RCS
2) Fee Comparison Report prepared by RCS
Attachment #1
ATTACHMENT 1
Page 1 of 3
CITY OF BALDWIN PARK, CALIFORNIA
SCHEDULE OF SERVICE REVENUES, COSTS & PROFIT/SUBSIDY
FISCAL YEAR 2015-16
POSSIBLE
TOTAL
TOTAL
PROFIT!
PCT.RECOVERY
NEW
REF#
SERVICE TITLE
REVENUE
COST
(SUBSIDY)
CURRENT SUGGESTED
REVENUE
T-100
BUILDING PLAN CK & INSPECTION
$787,540
$722,153
$65,387
109.1%
100.0%
see note
T-201
ADMINISTRATIVE ADJUSTMENT
$500
$4,040
($3,540)
12.4%
100.0°x6
$0 #
T-203
ZONE VARIANCE/COND'L USE PERMIT
$22,500
$38,852
($16,352)
57.9%
100.0%
$16,400 "
T-205
ZONE VARIANCE - SINGLE FAMILY/LOT
$325
$3,428
($3,103)
9.5%
100.0%
$0 #
T-207
AMENDMENT TO ZONING CODE/GEN.PLAN
$2,900
$9,335
($6,435)
31.1%
100.0%
$0 #
T-209
ZONE CHANGE ONLY
$2,400
$8,994
($6,594)
26.7%
100.0%
$0 #
T-211
DEVELOPMENT PLAN
$2,500
$5,951
($3,451)
42.0%
100.0%
$0 #
T-213
SPECIFIC PLAN
$2,500
$12,819
($10,319)
19.5%
100.0%
$0 #
T-215
CONDITIONAL USE PMT (MODIFICATION)
$500
$3,133
($2,633)
16.0%
100.0%
$0 #
T-217
CONDITIONAL USE PMT (RENEWAL)
$500
$3,133
($2,633)
16.0%
100.0%
$0 #
T-219
CRA REVIEW
$0
$0
$0
NA
NA
$0 &
T-221
COMBINED PUBLIC HEARINGS
$0
$0
$0
NA
NA
$0
T-223
REQUESTED CONTINUANCE
$0
$0
$0
NA
NA
$0 **
T-225
CATEGORICAL EXEMPTION
$720
$1,419
($699)
50.7%
100.0%
$700
T-227
NEGATIVE DECLARATION
$10,000
$17,141
($7,141)
58.3%
100.0%
$7,100
T-229
ENVIRONMENTAL IMPACT REPORT REVIEW
$0
$0
$0
NA
NA
$0 &
T-231
ENVIRONM'L IMPACT RPT PROCESSING
$16,500
$20,771
($4,271)
79.4%
100.0%
$0 #
T-233
MAP COPY SERVICE
$0
$0
$0
NA
NA
$0 *'
T-237
APPEAL TO ZONING ADMINISTRATOR
$800
$4,218
($3,418)
19.0%
100.0%
$0 #
T-239
APPEAL TO PLANNING COMMISSION
$800
$2,611
($1,811)
30.6%
100.0%
$0 #
T-241
APPEAL TO THE CITY COUNCIL
$800
$2,611
($1,811)
30.6%
100.0%
$0 #
T-243
TENTATIVE TRACT/PARCEL MAP APPEAL
$300
$2,611
($2,311)
11.5%
100.0%
$0 #
T-245
TIME EXTENSION
$500
$1,567
($1,067)
31.9%
100.0%
$0 #
T-247
SIGN PROGRAM REVIEW
$1,000
$5,222
($4,222)
19.1%
100.0%
$0 #
T-249
TEMPORARY SIGN PERMIT
$3,750
$453
$3,297
827.8%
100.0%
($3,300)
T-251
PERMANENT SIGN PERMIT
$1,800
$809
$991
222.5%
100.0%
($1,000)
T-253
ZONING CHRONOLOGY LETTER
$275
$1,281
($1,006)
21.5%
100.0°x6
$0 #
T-255
NON-CONFORMING/REBUILD LETTER
$555
$1,567
($1,012)
35.4%
100.0%
$1,000
T-257
ZONING COMPLIANCE LETTER
$50
$335
($285)
14.9%
100.0%
$0 #
T-259
OUTDOOR DISPLAY REVIEW
$500
$572
($72)
87.4%
100.0%
$0 #
T-261
OUTDOOR DINING REVIEW
$150
$624
($474)
24.0%
100.0%
$0 #
T-263
GENERAL PLAN SURCHARGE
$0
$0
$0
NA
NA
$0 "*
T-265
BUSINESS LICENSE REVIEW
$1,500
$2,941
($1,441)
51.0%
100.0%
$1,400
T-273
PLANNING PLAN CHECK
$24,000
$76,584
($52,584)
31.3%
100.0%
$52,600
T-281
PLANNING DESIGN REVIEW
$53,675
$198,833
($145,158)
27.0%
100.0%
$145,200
T-302
TENTATIVE PARCEL MAP
$24,000
$48,869
($24,869)
49.1%
100.0%
$24,900
T-304
TENTATIVE TRACT MAP
$10,600
$24,684
($14,084)
42.9%
100.0%
$14,100
T-306
SITE PLAN REVIEW
$0
$0
$0
NA
NA
$0 &
T-308
PARCEL (FINAL) MAP
$26,400
$22,618
$3,782
116.7%
100.0%
($3,800)
T-310
TRACT (FINAL) MAP
$14,500
$27,511
($13,011)
52.7%
100.0%
$13,000
T-312
EASEMENT DEED REVIEW
$5,000
$4,969
$31
100.6%
100.0%
$0
T-314
EASEMENT CHECKING
$5,000
$4,969
$31
100.6%
100.0%
$0
T-316
MONUMENT INSPECTION
$1,500
$1,259
$241
119.1%
100.0%
($200)
T-318
MAP CONSISTENCY VERIFICATION
$4,000
$7,514
($3,514)
53.2%
100.0%
$3,500
Page 2 of 3
CITY OF BALDWIN PARK, CALIFORNIA
SCHEDULE OF SERVICE REVENUES, COSTS & PROFIT/SUBSIDY
FISCAL YEAR 2015-16
POSSIBLE
TOTAL
TOTAL
PROFIT/
PCT.RECOVERY
NEW
REF#
SERVICE TITLE
REVENUE
COST
(SUBSIDY)
CURRENT SUGGESTED
REVENUE
T-320
WAIVER & COMPLIANCE CERTIFICATION
$0
$0
$0
NA
NA
$0 "
T-322
AGREEMENT/IMPROVEMENT SECURITY
$0
$0
$0
NA
NA
$0 "
T-324
IMPROVEMENT AGMT TIME EXTENSION
$0
$0
$0
NA
NA
$0 "
T-326
ADDITIONAL PLAN SUBMITTAL
$0
$0
$0
NA
NA
$0 &
T-328
FINAL MAP TIME EXTENSION
$825
$721
$104
114.4%
100.0%
($100)
T-332
CERTIFICATE OF CORRECTION
$0
$0
$0
NA
NA
$0 '*
T-334
CERTIFICATE OF COMPLIANCE
$0
$0
$0
NA
NA
$0 "
T-336
STREET VACATION PROCESSING
$2,000
$3,131
($1,131)
63.9%
100.0%
$0 #
T-338
COVENANT & AGREEMENT REVIEW
$750
$1,776
($1,026)
42.2%
100.0%
$0 #
T-340
LOT LINE ADJUSTMENT
$6,000
$8,745
($2,745)
68.6%
100.0%
$2,700
T-341
MISCELLANEOUS DOCUMENT REVIEW
$0
$0
$0
NA
NA
$0 "
T-342
EXPEDITED MAP/PLAN CHECK
$0
$0
$0
NA
NA
$0 "
T-345
OTHER ENGINEERING SERVICES
$0
$0
$0
NA
NA
$0 "
T-351
ENCROACHMENT PMT -LANE CLOSURE
$29,650
$37,953
($8,303)
78.1%
100.0%
$8,300
T-352
ENCROACHMENT PMT -ROAD CLOSURE
$1,300
$1,188
$112
109.4%
100.0%
($100)
T-353
ENCROACHMENT PMT -OVERHEAD STRUCT.
$500
$1,129
($629)
44.3%
100.0%
$0 #
T-354
STREET CUT PLAN CHECK & INSPECTION
$75,975
$105,685
($29,710)
71.9%
100.0%
$29,700
T-355
SEWER DYE TEST
$200
$372
($172)
53.8%
100.0%
$0 #
T-357
STREET NAME CHANGE PROCESSING
$1,500
$1,767
.($267)
84.9%
100.0%
$0 #
T-358
STREET ADDRESS CHANGE
$0
$425
($425)
0.0%
100.0%
$0 #
T-359
PRIVATE DIRECTIONAL SIGN
$0
$0
$0
NA
NA
$0 (1)
T-361
GRAFFITI ABATEMENT AGREEMENT
$0
$0
$0
NA
NA
$0 &
T-363
OVER WIDTH/HEIGHT/WEIGHT PERMIT
$0
$0
$0
NA
NA
$0 (2)
T-371
GRADING & EXCAVATION PLAN CHECK
$45,890
$74,095
($28,205)
61.9%
100.0%
$28,200
T-372
DRAINAGE PLAN CHECK
$9,100
$24,350
($15,250)
37.4%
100.0%
$15,300
T-375
EROSION CONTROL PLAN CHECK
$10,200
$38,784
($28,584)
26.3%
100.0%
$28,600
T-377
OFFSITE IMPROVEMENT PLAN CHECK
$25,590
$9,562
$16,028
267.6%
100.0%
($16,000)
T-381
GRADING & EXCAVATION INSPECTION
$0
$6,623
($6,623)
0.0%
100.0%
$0 #
T-382
DRAINAGE INSPECTION
$0
$468
($468)
0.0%
100.0%
$0 #
T-385
EROSION INSPECTION
$0
$511
($511)
0.0%
100.0%
$0 #
T-401
POLICE REPORT COPY
$27,040
$75,069
($48,029)
36.0%
100.0%
$12,000
T-403
PHOTOGRAPH COPY RELEASE
$350
$888
($538)
39.4%
100.0%
$500
T-405
RELEASE/STORAGE OF FIREARMS
$0
$0
$0
NA
NA
$0 (2)
T-407
VEHICLE CITATION VERIFICATION
$2,160
$2,136
$24
101.1%
100.0%
$0
T-408
FINGERPRINT CARD PREPARATION
$1,065
$1,134
($69)
93.9%
100.0%
$100
T-413
IMPOUND/STORED VEHICLE RELEASE
$168,510
$228,069
($59,559)
73.9%
100.0%
$20,000
T-418
VENDOR CART STORAGE+RELEASE
$0
$0
$0
NA
NA
$0 "
T-420
VENDOR MERCH. STORAGE+RELEASE
$0
$0
$0
NA
NA
$0 "
T422
CIVIL SUBPOENA SVC BY OFFICER
$0
$0
$0
NA
NA
$0 (2)
T-425
SUBPOENA (DUCES TECUM/RECORDS)
$240
$479
($239)
50.1%
100.0%
$0 (2)
T-490
BOOKING FEEMAIL SERVICE
$20,570
$25,553
($4,983)
80.5%
100.0%
$1,000 "
T-703
NSF CHECK PROCESSING
$2,500
$1,033
$1,467
242.0%
100.0%
$0 (3)
T-714
PASSPORT SERVICE
$0
$0
$0
NA
NA
$0 (2)
T-733
PUBLIC RECORDS COPY CHARGE
$14,112
$15,120
($1,008)
93.3%
100.0%
$500 *
Page 3 of 3
CITY OF BALDWIN PARK, CALIFORNIA
SCHEDULE OF SERVICE REVENUES, COSTS & PROFIT/SUBSIDY
FISCAL YEAR 2015-16
Key to Symbols:
* - Fewer customers expected due to fee increase or other options including default.
** - Staff is uncertain what the cost would be, so current fee is continued or hourly rate is suggested
# - Insufficient demand to predict additional revenue although some might occur in the fiscal year.
& - Staff recommends deleting this service as it is no longer provided.
(1) - Staff to prepare a report on implementation.
(2) - Fee is established by law or other agency.
(3) - Revenue includes bank charge which is suggested to be an add-on.
POSSIBLE
TOTAL
TOTAL
PROFIT/
PCT.RECOVERY
NEW
REF# SERVICE TITLE REVENUE
COST
(SUBSIDY)
CURRENT SUGGESTED
REVENUE
T-735 CD REPORT COPY $180
$648
($468)
27.8% 100.0%
$100
TOTALS $1,477,047
$1,963,815
($486,768)
75.2% 100.0%
$402,400
Key to Symbols:
* - Fewer customers expected due to fee increase or other options including default.
** - Staff is uncertain what the cost would be, so current fee is continued or hourly rate is suggested
# - Insufficient demand to predict additional revenue although some might occur in the fiscal year.
& - Staff recommends deleting this service as it is no longer provided.
(1) - Staff to prepare a report on implementation.
(2) - Fee is established by law or other agency.
(3) - Revenue includes bank charge which is suggested to be an add-on.
Attachment #2
ATTACHMENT 2
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-100 TITLE: BUILDING PLAN CK & INSPECTION
CURRENT FEE RECOMMENDED FEE
The various fee schedules for this service are found on the No change is suggested due to the unknown effect of staffing
City's website: changes and the costs to implement a new permitting system.
(https://www.baidm(inpark.com/docssidemenu/community-develo Staff should conside reviewing this service again next year.
pment/building-and-safety)
REF #: T-201 TITLE: ADMINISTRATIVE ADJUSTMENT
CURRENT FEE
$500
RECOMMENDED FEE
$4,040
REF #: T-203 TITLE: ZONE VARIANCE/COND'L USE PERMIT
CURRENT FEE
$1,500
RECOMMENDED FEE
$2,590
REF #: T-205 TITLE: ZONE VARIANCE - SINGLE FAMILY/LOT
CURRENT FEE RECOMMENDED FEE
$325 $3,430
REF #: T-207 TITLE: AMENDMENT TO ZONING CODE/GEN.PLAN
CURRENT FEE RECOMMENDED FEE
$2,900 $9,335
REF #: T-209
CURRENT FEE
$2,400
TITLE: ZONE CHANGE ONLY
$8,995
August 9, 2016
1
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-211 TITLE: DEVELOPMENT PLAN
CURRENT FEE RECOMMENDED FEE
Actual Costs Incurred by Staff. Minimum deposit $2,500 $5,950
(Note: Staff only charges the deposit amount.)
REF #: T-213 TITLE: SPECIFIC PLAN
CURRENT FEE RECOM
Actual Costs Incurred by Staff. Minimum deposit $2,500 $12,820
(Note: Staff only charges the deposit amount.)
REF #: T-215 TITLE: CONDITIONAL USE PMT (MODIFICATION)
CURRENT FEE
$500
RECOMMENDED FEE
$3,135
REF #: T-217 TITLE: CONDITIONAL USE PMT (RENEWAL)
CURRENT FEE
$500
REF #: T-219 TITLE: CRA REVIEW
CURRENT FEE
$700
RECOMMENDED FEE
$3,135
RECOMMENDED FEE
This service should be deleted as the CRA no longer exists.
REF #: T-221 TITLE: COMBINED PUBLIC HEARINGS
CURRENT FEE RECOMMENDED FEE
100% of the highest and 2/3 of any additional applications. Practice is for staff to include the cost of the public hearing in
the application cost. To implement this service, staff would need
to issue a credit to the applicant when there are multiple public
hearings held simultaneously.
August 9, 2016
2
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-223 TITLE:
REQUESTED CONTINUANCE
CURRENT FEE
RECOMMENDED FEE
1/2 times the current application fee
1/2 times the current application fee
REF #: T-225 TITLE:
CATEGORICAL EXEMPTION
CURRENT FEE
RECOMMENDED FEE
$60
$120
REF #: T-227 TITLE:
NEGATIVE DECLARATION
CURRENT FEE
RECOMMENDED FEE
$600
Negative Declaration -Actual contract cost plus 35%
Mitigated Negative Declaration - Actual contract cost plus 50%
(Note: In practice, staff contract with a consultant
to perform the
Negative Declaration and charge the applicant for the actual
cost of the consultant plus 25% to administer the contract and
review the report. The typical consultant cost is
$20,000 which
would make the revenue $5,000.)
REF #: T-229 TITLE:
ENVIRONMENTAL IMPACT REPORT REVIEW
CURRENT FEE
RECOMMENDED FEE
$70 per hour
Since the applicant is charged based on T-231, this service
should be deleted.
REF #: T-231 TITLE:
ENVIRONM'L IMPACT RPT PROCESSING
CURRENT FEE
RECOMMENDED FEE
Actual Costs Incurred plus 15% of total costs
Actual Costs Incurred plus 19% of total costs
(Note: Revenue is based on a typical consultant cost of
$110,000.)
REF #: T-233 TITLE:
MAP COPY SERVICE
CURRENT FEE RECOMMENDED FEE
$10 - for hard copy $10 - for hard copy or the maximum allowable by the Public
$0 - for emailed copy Records Act
$0 - for emailed copy
August 9, 2016
3
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-237 TITLE: APPEAL TO ZONING ADMINISTRATOR
CURRENT FEE RECOMMENDED FEE
$800 $4,220
REF #: T-239 TITLE: APPEAL TO PLANNING COMMISSION
CURRENT FEE RECOMMENDED FEE
$800 $2,610
REF #: T-241 TITLE: APPEAL TO THE CITY COUNCIL
CURRENT FEE RECOMMENDED FEE
$800 $2,610
REF #: T-243 TITLE: TENTATIVE TRACT/PARCEL MAP APPEAL
CURRENT FEE RECOMMENDED FEE
$300 $2,610
REF #: T-245 TITLE: TIME EXTENSION
CURRENT FEE RECOMMENDED FEE
$500 $1,565
REF #: T-247 TITLE: SIGN PROGRAM REVIEW
CURRENT FEE RECOMMENDED FEE
$1,000 $5,220
August 9, 2016
4
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-249 TITLE: TEMPORARY SIGN PERMIT
CURRENT FEE
$150 per sign
$20 per sign
REF #: T-251 TITLE: PERMANENT SIGN PERMIT
CURRENT FEE
$150 per sign
RECOMMENDED FEE
$65 per sign
REF #: T-253 TITLE: ZONING CHRONOLOGY LETTER
CURRENT FEE RECOMMENDED FEE
$275 $1,280
REF #: T-255 TITLE: NON-CONFORMING/REBUILD LETTER
CURRENT FEE RECOMMENDED FEE
$185 $520
REF #: T-257 TITLE: ZONING COMPLIANCE LETTER
CURRENT FEE
$50
$335
REF #: T-259 TITLE: OUTDOOR DISPLAY REVIEW
CURRENT FEE RECOMMENDED FEE
$300 - < 5,000 sq.ft. $570
$500 - > 5,000 sq.ft.
(Note: The size in square feet refers to the retail store size.)
August 9, 2016
5
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-261 TITLE: OUTDOOR DINING REVIEW
CURRENT FEE RECOMMENDED FEE
$150 $625
REF #: T-263 TITLE: GENERAL PLAN SURCHARGE
CURRENT FEE RECOMMENDED FEE
.75% of the total plan check valuation for projects between $1 PROJECT VALUATION:
and $100,000 or .50% if the project is valued greater than $1 to $100,000 -.75% of the total plan check valuation
$100,000, minimum is $25 with a minimum of $25
Greater than $100,000 - $750 plus .50% of the project valuation
greater than $100,000
REF #: T-265 TITLE: BUSINESS LICENSE REVIEW
CURRENT FEE RECOMMENDED FEE
$10 $20
REF #: T-273 TITLE: PLANNING PLAN CHECK
CURRENT FEE RECOMMENDED FEE
.0008 Times Valuation of Com'lAnd'I ($12M Valuation; $9,600; .001 9Times Valuation of Com'Ulnd'I
#50) .0018 Times Valuation of Res9
.0005 Times Valuation of Res'I ($28.8M Valuation; $14,400;
#225)
REF #: T-281 TITLE: PLANNING DESIGN REVIEW
CURRENT FEE
See Current Fee in Appendix B
RECOMMENDED FEE
See Suggested Fee in Appendix B
REF #: T-302 TITLE: TENTATIVE PARCEL MAP
CURRENT FEE RECOMMENDED FEE
$3,000 $6,080 - for the first three plan checks.
$225 - for each additional plan check after the first three
August 9, 2016
6
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-304 TITLE: TENTATIVE TRACT MAP
CURRENT FEE RECOMMENDED FEE
$3,500 - 1st 10 Lots or Units, plus ($7,000; #2) $7,140 for the 1st 10 lots/units plus $125 for each additional
$50 each lot or unit from 11 to 25 ($3,000; #60) lotfunit for the first three plan checks.
$30 - each lot or unit from 26 to 50 ($600; #20) $225 for each additional plan check after the first three
REF #: T-306 TITLE: SITE PLAN REVIEW
CURRENT FEE
$2,500
Staff recommends deleting this service as it is no longer used.
REF #: T-308 TITLE: PARCEL (FINAL) MAP
CURRENT FEE RECOMMENDED FEE
$3,000 plus $75 per parcel $2,765 for the first three plan checks.
$225 for each additional plan check after the first three
(Assumed four (4) parcels each.)
REF #: T-310 TITLE: TRACT (FINAL) MAP
CURRENT FEE RECOMMENDED FEE
$3,500 plus $75 per lot (#2 & #100; $7,000 & $7,500) $2,990 for the 1st 10 lots/units plus $265 for each additional
lot/unit for the first three plan checks.
$225 for each additional plan check after the first three
REF #: T-312 TITLE: EASEMENT DEED REVIEW
CURRENT FEE RECOMMENDED FEE
$500 plus $150 ff City provides the legal description $495
(Note: City no longer provides the legal description due to
liability concerns.)
REF #: T-314 TITLE: EASEMENT CHECKING
CURRENT FEE REO
$500 plus $150 if City provides the legal description $495
(Note: City no longer provides the legal description due to
liability concerns.)
August 9, 2016
7
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2016-2016
REF #: T-316 TITLE: MONUMENT INSPECTION
CURRENT FEE RECOMMENDED FEE
$100 per monument with a $500 minimum $270 for the first monument plus $65 for each additional
monument at the same location
(Note: Typically, four monuments are checked at the same
time.)
REF #: T-318 TITLE: MAP CONSISTENCY VERIFICATION
CURRENT FEE RECOMMENDED FEE
$400 $750
REF #: T-320 TITLE: WAIVER & COMPLIANCE CERTIFICATION
CURRENT FEE
$400
(Note: This service has not occurred in a long time so staff has
no ideal of the time it would take to process one.)
RECOMMENDED FEE
RCS "fully burdened" hourly rate for all personnel involved, plus
any out-of-pocket expenses for contract personnel, special
equipment or supplies, other state or county fees applicable
charged against an initial deposit determined by the Public
Works Director.
REF #: T-322 TITLE: AGREEMENT/IMPROVEMENT SECURITY
CURRENT FEE
$450
(Note: This service has not occurred in a long time so staff has
no ideal of the time it would take to process one.)
RECOMMENDED FEE
RCS "fully burdened" hourly rate for all personnel involved, plus
any out-of-pocket expenses for contract personnel, special
equipment or supplies, other state or county fees applicable
charged against an initial deposit determined by the Public
Works Director.
REF #: T-324 TITLE: IMPROVEMENT AGMT TIME EXTENSION
CURRENT FEE RECOMMENDED FEE
$500 per letter RCS "fully burdened" hourly rate for all personnel involved, plus
any out-of-pocket expenses for contract personnel, special
(Note: This service has not occurred in a long time so staff has equipment or supplies, other state or county fees applicable
no ideal of the time it would take to process one.) charged against an initial deposit determined by the Public
Works Director.
August 9, 2016
8
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-326 TITLE: ADDITIONAL PLAN SUBMITTAL
CURRENT FEE RECOMMENDED FEE
$1,300 Each Submittal after the 1st three covered by the This Service can be eliminated as the cost is covered in the
application fee affected services.
REF #: T-328 TITLE: FINAL MAP TIME EXTENSION
CURRENT FEE
$275 - Six Months
$550 - Twelve Months
$360
REF #: T-332 TITLE: CERTIFICATE OF CORRECTION
CURRENT FEE RECOMMENDED FEE
$1,200 RCS "fully burdened" hourly rate for all personnel involved, plus
any out-of-pocket expenses for contract personnel, special
(Note: This service has not occurred in a long time so staff has equipment or supplies, other state or county fees applicable
no ideal of the time it would take to process one.) charged against an initial deposit determined by the Public
Works Director.
REF #: T-334 TITLE: CERTIFICATE OF COMPLIANCE
CURRENT FEE RECOMMENDED FEE
$2,000 RCS "fully burdened" hourly rate for all personnel involved, plus
any out-of-pocket expenses for contract personnel, special
(Note: This service has not occurred in a long time so staff has equipment or supplies, other state or county fees applicable
no ideal of the time it would take to process one.) charged against an initial deposit determined by the Public
Works Director.
REF #: T-336 TITLE: STREET VACATION PROCESSING
CURRENT FEE RECOMMENDED FEE
$2,000 plus $150 if City provides the legal description $3,130
(Note: City no longer provides the legal description due to
liability concerns.)
9
August 9, 2016
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-338 TITLE: COVENANT & AGREEMENT REVIEW
CURRENT FEE RECOMMENDED FEE
$750 plus $150 if City provides the legal description $1,775
(Note: City no longer provides the legal description due to
liability concerns.)
REF #: T-340 TITLE: LOT LINE ADJUSTMENT
CURRENT FEE
$3,000
RECOMMENDED FEE
$4,370
REF #: T-341 TITLE: MISCELLANEOUS DOCUMENT REVIEW
CURRENT FEE RECOMMENDED FEE
$1,600 RCS "fully burdened" hourly rate for all personnel involved, plus
any out-of-pocket expenses for contract personnel, special
equipment or supplies, other state or county fees applicable
charged against an initial deposit determined by the Public
Works Director.
REF #: T-342 TITLE: EXPEDITED MAP/PLAN CHECK
CURRENT FEE
1-1/2 Times the Original Fee
RECOMMENDED FEE
1-1/2 Times the Original Fee
REF #: T-345 TITLE: OTHER ENGINEERING SERVICES
CURRENT FEE
$50 per hour with a 1 hour minimum
RCS "fully burdened" hourly rate for all personnel involved, plus
any out-of-pocket expenses for contract personnel, special
equipment or supplies, other state or county fees applicable
charged against an initial deposit determined by the Public
Works Director.
10
August 9, 2016
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-351
TITLE:
ENCROACHMENT PMT -LANE CLOSURE
CURRENT FEE
RECOMMENDED FEE
LANE CLOSURE — NO STREET CUT:
LANE CLOSURE — NO STREET CUT:
$175 - per occurrence
$270 - per occurrence
$450 - Monthly Permit
$1,160 - Monthly Permit
$3,750 - Annual Permit
$2,840 - Annual Permit
REF #: T-352
TITLE:
ENCROACHMENT PMT -ROAD CLOSURE
CURRENT FEE
RECOMMENDED FEE
$650 per day
$595 per day
REF #: T-353
TITLE:
ENCROACHMENT PMT -OVERHEAD STRUCT.
CURRENT FEE
RECOMMENDED FEE
$500 Each
$1,130 - per week, each occurrence
REF #: T-354
TITLE:
STREET CUT PLAN CHECK & INSPECTION
CURRENT FEE
TRENCH LENGTH:
Up to 50'- $180 ($50,400; #280)
51' to 250' - $200 + $0.90 per 11 > 50' ($5,670; avg. 200
I.f.; #42)
251' to 1,000'- $300 + $0.70 per I.f. > 250'($19,180; avg. 800
Lf.; #28)
Over 1,000'- $625 + $0.50 per 11 > 1,000' ($725; avg. 1,200
I.f.; #1)
(NOTE: Staff is recommending a switch from lineal feet to
square feet. The existing fees for plan check and inspection
have been combined above to reflect the new fee format.)
RECOMMENDED FEE
SQUARE FEET:
Up to 10 sq.ft. - $115
11 to 100 sq.ft. - $115 + $1.25 per sq.ft. > 11
Greater than 100 sq.fL - $228 + $1.04 per sq.ft. > 100 sq.ft.
REF #: T-355 TITLE: SEWER DYE TEST
CURRENT FEE RECOMMENDED FEE
$200 each or Bid Cost + 15% $370
August 9, 2016
11
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-357 TITLE: STREET NAME CHANGE PROCESSING
CURRENT FEE
$1,500
RECOMMENDED FEE
$1,590 plus $175 per sign payable upon application. If the
application is rejected, the per sign fee is refundable.
REF #: T-358 TITLE: STREET ADDRESS CHANGE
CURRENT FEE RECOMMENDED FEE
None $425
REF #: T-359 TITLE: PRIVATE DIRECTIONAL SIGN
CURRENT FEE RECOMMENDED FEE
$2,500 for two years Staff to review this service and bring recommendations to the
City Council.
REF #: T-361 TITLE: GRAFFITI ABATEMENT AGREEMENT
CURRENT FEE RECOMMENDED FEE
$25 Staff recommends deleting this service as the current process is
to have Code Enforcement bill the property owner if the City is
forced to abate the graffiti.
REF #: T-363 TITLE: OVER WIDTH/HEIGHTMEIGHT PERMIT
CURRENT FEE RECOMMENDED FEE
$55 each $16 - Single trip permit (fee set by State)
$90 - Annual permit (fee set by State)
The City should charge the full -cost for police escort, utility
moving costs or other special costs that the City incurs.
August 9, 2016
12
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-371 TITLE: GRADING & EXCAVATION PLAN CHECK
CURRENT FEE RECOMMENDED FEE
$300 - Minimum for 50 to 100 Cubic Yards ($15,600; #52)
$665 - Minimum for 50 to 100 Cubic Yards
$300 + $80 Per 100 CY from 101 to 1,000 CY ($14,400; #20)
$665 + $113 Per 100 CY from 101 to 1,000 CY
$1,020+ $90 Per 1,000 CY from 1,001 to 10,000 CY ($7,800;
$1,682 + $257 Per 1,000 CY from 1,001 to 10,000 CY
#5)
$3,995 + $385 Per 10,000 CY from 10,001 to 100,000 CY
$1,830 + $100 Per 10,000 CY from 10,001 to 100,000 CY
$7,460 + $772 Per 100,000 CY greater than 100,001 CY
($4,960; #2)
$2,730 + $100 Per 100,000 CY greater than 100,001 CY
($3,130; #1)
REF #: T-372 TITLE: DRAINAGE PLAN CHECK
CURRENT FEE RECOMMENDED FEE
$175 - one to three lots ($9,100; #52) $355 - for the first lot
$650 - four or more lots $115 - each additional lot
REF #: T-375 TITLE: EROSION CONTROL PLAN CHECK
CURRENT FEE
$100 - Less than 1 Acre
$300 -1 Acre but less than 5 Acres
RECOMMENDED FEE
$385 - Less than 1 Acre
$765 -1 Acre but less than 5 Acres
REF #: T-377 TITLE: OFFSITE IMPROVEMENT PLAN CHECK
CURRENT FEE RECOMMENDED FEE
$175 - Valuation $0 - $999 ($350; #2)
$175 + 11% times valuation over $1,000 for Valuation $1,000
- $9,999 ($1,450; #2)
$1,165 + 8% times valuation over $10,000 for Valuation
$10,000 - $49,999 ($10,260: #4)
$4,365 + 4% times valuation over $50,000 for Valuation
$50,000 - $99,999 ($5,165; #1)
$6,365 + 2% times valuation over $100,000 for Valuation
$100,000 - $999,999 ($8,365; #1)
(top range >$1M not used)
$ 780 - Valuation <= $20,000
$1,035 - Valuation >$20,000 and <= $100,006
$1,780 -Valuation >$100,000
13
August 9, 2016
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-381 TITLE: GRADING S EXCAVATION INSPECTION
CURRENT FEE
$300 - Minimum for 50 to 100 Cubic Yards, plus
$80 - Per 100 CY from 101 to 1,000 CY, plus
$90 - Per 1,000 CY from 1,001 to 10,000 CY, plus
$100 - Per 10,000 CY from 10,001 to 100,000 CY, plus
$100 - Per 100,000 CY greater than 100,001 CY
(Note: Staff stated that there is no additional inspection cost for
projects over 100,000 Cubic Yards.)
RECOMMENDED FEE
CUBIC YARDS:
50 to 100 CY - $470
101 to 1,000 CY- $470 plus $65 Per 100 CY>100 CY
1,001 to 10,000 CY - $1,055 plus $160 Per 1,000 CY
>1,000 CY
10,001 to 100,000 CY - $2,495 plus $15 Per 10,000 CY
>10,000 CY
greater than 100,001 CY - $2,630
REF #: T-382 TITLE: DRAINAGE INSPECTION
CURRENT FEE RECOMMENDED FEE
$250 - one to three lots $355 - for the first lot
$1,000 - four or more lots $115 - each additional lot
REF #: T-385 TITLE: EROSION INSPECTION
CURRENT FEE
$130 - Less than 1 Acre
$400 - 1 Acre but less than 5 Acres
RECOMMENDED FEE
$385 - Minimum includes 1 at 3 acres
$125 - Each Additional Acre
REF #: T-401 TITLE: POLICE REPORT COPY
CURRENT FEE
$20.00 - Direct from Department ($20,340; 41,017)
$20.00 - Log Card (Simple Field Report) copy ($1,700; #85)
$16.50 - On -Line from PoliceReports.us ($5,000; #303)
(Notes: The Log Cards are issued free in the field. This
represents an additional copy requested at the counter. Other
reports are issued as Public Records Act requests through the
City Clerk. Those reports are not included here.)
The Full Cost of a Police Report is $55. Council needs to
determine whether there is a public interest in charging less and
whether the Public Records Act is applicable to Police Reports.
No Suggested New Fee is offered pending those
determinations.
REF #: T-403 TITLE: PHOTOGRAPH COPY RELEASE
CURRENT FEE RECOMMENDED FEE
$10 $25 for the 1 st picture Plus $5 for each additional picture on the
same order
August 9, 2016
14
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-405 TITLE: RELEASE/STORAGE OF FIREARMS
CURRENT FEE
State -Mandated Fee:
$50 release and storage fee if completed within one calendar
year of receipt. An additional $2 storage fee for every month
after the first calendar year.
(Note: The City recorded three payments for this service but the
department had no recons of the costs as the fee was mandated
by the State.
RECOMMENDED FEE
State -Mandated Fee:
$50 release and storage fee if completed within one calendar
year of receipt. An additional $2 storage fee for every month
after the first calendar year.
REF #: T-407 TITLE: VEHICLE CITATION VERIFICATION
CURRENT FEE RECOMMENDED FEE
$15 $15 (No Change)
REF #: T-408 TITLE:
FINGERPRINT CARD PREPARATION
CURRENT FEE
RECOMMENDED FEE
$15
$16
REF #: T-413 TITLE:
IMPOUND/STORED VEHICLE RELEASE
CURRENT FEE
RECOMMENDED FEE
$144.24 - Vehicle Release ($146,259; #1,014)
$200
$144.24 - Vehicle Release - 30 day ($15,001; #104)
$250.00 - DUI Vehicle Release ($7,250; #29)
REF #: T-418 TITLE:
VENDOR CART STORAGE+RELEASE
CURRENT FEE
RECOMMENDED FEE
$120
$120 (Suggest keeping the existing fee until staff has
experience with this service and can estimate its cost. )
REF #: T-420 TITLE:
VENDOR MERCH. STORAGE+RELEASE
CURRENT FEE RECOMMENDED FEE
$45 $45 (Suggest keeping the existing fee until staff has experience
with this service and can estimate its cost. ).
August 9, 2016
15
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-422 TITLE: CIVIL SUBPOENA SVC BY OFFICER
CURRENT FEE
$40 - Federal Subpoena (Mandated by 28 U.S.C. Section
1821)
$275 - All Others
RECOMMENDED FEE
$40 - Federal Subpoena (Mandated by 28 U.S.C. Section
1821)
$275 - All Others
REF #: T-426 TITLE: SUBPOENA (DUCES TECUM/RECORDS)
CURRENT FEE
$24.00 per hour - Labor
10¢ per page - copy of paper document
$5.00 per CD/Cassette Tape -Audio Recording
$10.00 per DVEnrdeo Tape - Video Recording
(NOTE: Fees are set by Sec. 1563(a) Evidence Code)
RECOMMENDED FEE
$24.00 per hour - Labor
10¢ per page - copy of paper document
$5.00 per CD/Cassette Tape - Audio Recording
$10.00 per DVENideo Tape -Video Recording
(NOTE: Fees are set by Sec. 1563(a) Evidence Code)
REF #: T-490 TITLE: BOOKING FEE .
CURRENT FEE
$170 - Booking Fee
(Note: The jail has 20 beds. The operational cost of the jail is
spread over those 20 beds for a full year at 50% occupancy.)
RECOMMENDED FEE
$210 - Booking Fee (includes 1 day of jail time)
$125 - Each additional day in the jail
16
August 9, 2016
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2015-2016
REF #: T-703 TITLE: NSF CHECK PROCESSING
CURRENT FEE RECOMMENDED FEE
$25 $10 plus the current bank fee charged to the City
REF #: T-714 TITLE: PASSPORT SERVICE
CURRENT FEE
$25 (Federal Mandated Fee)
$25 (Federal Mandated Fee)
REF #: T-733 TITLE: PUBLIC RECORDS COPY CHARGE
CURRENT FEE RECOMMENDED FEE
$1.00 for the 1st page plus 15¢ for each additional page 25¢ per copy
(Comment: This is the current "effective" rate and it calculates
the salary cost without overheads. This rate should be used by
all departments as the copy charge.)
REF #: T-735 TITLE: CD REPORT COPY
CURRENT FEE RECOMMENDED FEE
$15 $55
August 9, 2016
17
CITY OF BALDWIN PARK, CALIFORNIA
FEE COMPARISON REPORT
FISCAL YEAR 2016-2016
REF #: U-387 TITLE: FD -246: CONSTR.+DEMO.MAT'L MGMT
CURRENT FEE
REF #: U-706 TITLE: BUSINESS LICENSE APPLICATION
CURRENT FEE
$150
RECOMMENDED FEE
REF #: U-708 TITLE: BUSINESS LICENSE RENEWAL
CURRENT FEE
$30
REF #: U-711 . TITLE: BUSINESS LICENSE LISTING
CURRENT FEE
$2
RECOMMENDED FEE
REF #: Z-01 TITLE: TAX - UNALLOCATED
CURRENT FEE RECOMMENDED FEE
August 9, 2016
18
ITEM NO.
TO: Honorable Mayor and City Councilmembers
FROM: Rose Tam, Director of Finance
DATE: August 17, 2016
SUBJECT: 5 -YEAR CAPITAL IMPROVEMENTPROJECT (CIP)
BUDGET FOR FISCAL YEAR 2016-2021
SUMMARY
This report is to present to the City Council, for its review and approval, the proposed 5 -year
capital improvement projects (CIP) of the City of Baldwin Park from July 1, 2016 to June 30,
2021. The total 5 -year CIP budget is $15,704,257 as follows:
*Only the FY 2016-17 column will require an additional appropriation at this time.
Please see Attachments for details/list of the proposed CIP.
FISCAL IMPACT
The General Fund appropriation for FY 2016-17 will increase by $38,
Funds by $10,934,007, and Internal Service Fund by $8,000. All other pl
year 2017-18 to 2020-21 are presented for planning purposes and shall be
revenues in future fiscal years.
RECOMMENDATION
Staff evaluated the 5 -year CIP program and found the projects as necessE
maintain infrastructure and improve the City's delivery of quality services
customers. Staff recommends that the City Council approve the 5 -year
additional appropriations for FY 2016-17.
LEGAL REVIEW
None required.
Special Revenue
I CIP from fiscal
,d from expected
ry expenditures to
o its residents and
CIP program and
2017-18 2018-19
2019-20 2020-21
Total
General Fund
$ 165,000 $ -
$ - $
- $ 203,000
Special Revenue Funds
2,080,000 -
-
- 13,014,007
Internal Service Funds
184,000 -
-
- 192,000
Funding to be Determined
675,750 281,000
383,500 95
,000 2,295,250
Total BAN=
$ 3,104,750 $ 281,000
$ 383,500 $950,000
$15,704,257
*Only the FY 2016-17 column will require an additional appropriation at this time.
Please see Attachments for details/list of the proposed CIP.
FISCAL IMPACT
The General Fund appropriation for FY 2016-17 will increase by $38,
Funds by $10,934,007, and Internal Service Fund by $8,000. All other pl
year 2017-18 to 2020-21 are presented for planning purposes and shall be
revenues in future fiscal years.
RECOMMENDATION
Staff evaluated the 5 -year CIP program and found the projects as necessE
maintain infrastructure and improve the City's delivery of quality services
customers. Staff recommends that the City Council approve the 5 -year
additional appropriations for FY 2016-17.
LEGAL REVIEW
None required.
Special Revenue
I CIP from fiscal
,d from expected
ry expenditures to
o its residents and
CIP program and
CIP Staff Report
August 17, 2016
Paee 2
BACKGROUND
During the preparation of the City's annual operating budget for the FY 2016-17, several capital
improvement projects were deferred. As best practice, the City's department heads discussed the
City's capital improvement plans for the next 5 years bearing in mind the available fund balances
of each fund. After several meetings, listed below are the proposed major capital improvement
plans for the next 5 fiscal years.
Administration
Staff recommends appropriating $203,000 to upgrade the City's telephone system and IT -related
equipment from the General Fund. $8,000 is allocated for database software and will be funded
by the Information Services Fund. The existing telephone system was acquired in 2005. The re-
wiring of the computer network cable, database software, purchase of new desktop workstations,
and network storage server will improve efficiency and increase the storage capacity of the
City's computer system.
Police
Staff recommends allocating $90,000 for the purchase of three electric / hybrid vehicles for code
enforcement and will be funded from the Air Quality Improvement Fund. $200,000 is allocated
to replace the Police radio system. The existing radio system was acquired in 1997. It will be
funded from the Federal and State Asset Forfeiture Funds.
Public Works
Some of the major capital improvement projects that will commence in FY 2016-17 are as
follows:
1. Complete Streets — Maine ($3,511,000) - to be funded from Prop C, Safe Route to
School, and Active Transportation Program grants. The Maine Avenue Complete Streets
project will construct improvements along Maine Avenue from Los Angeles Street to
Arrow Highway. These improvements will include the reconfiguration of the corridor by
means of a road diet decreasing automobile travel lanes from the current four to two. This
project will also include Class II bikeways, curb extensions, sidewalk extensions,
roundabout, pedestrian lighting and ADA accessibility improvements. The project is
scheduled for construction in February 2017.
2. Median Landscaping ($1,925,000) - to be funded from Prop C, Gas Tax, Surface
Transportation, and Measure R. This project will remove turf from selected center
medians and replace it with low water landscaping. The project is nearing design
completion and will be taken to City Council for approval of plans and specifications in
September 2016. Construction will commence in November 2016.
3. San Gabriel River Bikeway ($1,078,000) - to be funded from Surface Transportation,
Bicycle and Pedestrian Safety, and other grants. The proposed bike path will run along
Walnut Creek Wash from Baldwin Park Blvd. to the San Gabriel River. The pathway will
connect to Walnut Creek Nature Park. The project is currently in design phase and it is
not expected to go to construction until next year.
4. Walnut Creek NP Restoration, Phase 2 ($963,000) - to be funded from CDBG, California
NRA and LA Parks grants. This project will bring needed structural improvements to the
CIP Staff Report
August 17, 2016
Pave 3
park's Observation Structure. Improvements include new roofing, flooring, deck
replacement and new guardrail. Additionally, a new pedestrian bridge and two play areas
will be constructed featuring nature themed amenities. Other improvements include
expansion of irrigation system, tree planting, concrete paving, log and boulder placement
and ADA parking lot stalls. The project is expected to commence construction in August
2016. The amount includes $175,000 from CDBG Fund which is included in the FY
2016-17 adopted budget.
5. Frasier Avenue Improvement ($895,288) - to be funded from other grants. This project
will provide pedestrian and bicycle safety improvements along Frasier Avenue between
San Bernardino Freeway and Foster Avenue. The project is currently under design. It is
expected that the design will be completed by November 2016.
6. Corak Storm Drain ($883,553) - to be funded from CDBG, Gas Tax, Prop C and Measure
R. This project will bring greatly needed drainage improvements to the intersection of
Ramona Blvd. and Francisquito Avenue. The benefit area includes a portion of Earl
Street, Corak Street and Francisquito Avenue. This project is expected to commence
construction in August 2016. The amount includes $633,553 from CDBG and Prop C
which is included in the FY 2016-17 adopted budget.
7. Metrolink Quiet Zones ($500,000) - to be funded from Surface Transportation Program.
This project consists of two Metrolink street crossings: Merced Avenue and MacDevitt
Avenue. The project will bring needed safety improvements required by the State for the
designation of a Quiet Zone
8. Pacific Ave/Bogart Traffic Signal ($484,430) - to be funded from Prop C and Highway
Safety Improvement Program grant funds. This project will install a new traffic signal at
Pacific Avenue and Bogart Street including all rail crossing safety improvements
required by the State for designation of a Quiet Zone.
9. Bus Stop Enhancement Program ($374,000) - to be funded from Prop C and grant funds.
This project will bring upgrades to City bus stops, including ADA access improvements,
as well as amenities such as, new bus shelters and trash receptacles. This project is
currently under design and will commence construction in January 2017.
ALTERNATIVES
The alternatives that the City Council can choose include:
1. Approve the 5 -Year Capital Improvement Project budget in its present form
2. Provide staff alternative direction to fund or not fund specific projects
ATTACHMENTS
1. 5 -Year Capital Improvement Project Summary
2. 5 -Year Capital Improvement Project Funding Schedule by Fund
3. 5 -Year Capital Improvement Project Funding Schedule by Department
Attachment #1
City of Baldwin Park
Five -Year Capital Improvement Project Summary
Fiscal Year 2016-17 to Fiscal Year 2020-21
General Fund
Federal Asset Forfeiture
State Asset Forfeiture
Air Quality
Park Fees (Quimby Act)
Gas Tax
Surface Transportation
Traffic Congestion
Bicycle and Pedestrian Safety
Prop C
Measure R
Other Grants
Information Services
Fleet Service
Funding to be Determined
Total
2017-18
2018-19 2019-20 2020-21 Total
$ 165,000
$ - $ - $ - $ 203,000
150,000
- - - 150,000
50,000
- - - 50,000
-
- - - 195,000
-
- - - 66,000
-
- - - 495,000
-
- - - 1,818,000
-
- - - 158,289
-
- - - 140,000
480,000
- - - 1,579,430
600,000
- - - 1,210,000
800,000
- - - 7,152,288
-
- - - 8,000
184,000
- - - 184,000
675,750
281,000 383,500 955,000 2,295,250
$ 3,104,750
$ 281,000 $ 383,500 $ 955,000 $ 15,704,257
*Only the FY2016-17 column will require an additional appropriation at this time.
ATTACHMENT 1
Attachment #2
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STAT
ITEM NO. U
TO: Honorable Mayor and Members of the City Council V1'
FROM: Manuel Carrillo Jr., Director of Recreation & Community Servi
DATE: August 17, 2016
SUBJECT: APPROVAL OF ADMINISTRATIVE POLICY NO. AP -16-031,
ENTITLED "BALDWIN PARK SOCIAL MEDIA POLICY"
SUMMARY
The City Council directed staff to bring back a social media policy with one month back out period before any
election cycle. The purpose of this staff report is to inform the City Council of a social media policy that includes
a one month black out period (with certain exceptions explained below) and to provide any additional assistance
the city may need in determining an adequate policy for the City.
FISCAL IMPACT
There is no fiscal impact by this action.
RECOMMENDATION
Staff recommends the City Council:
1) Approve Administrative Policy No. AP -16-031 with a black -out period of one (1) month which bars any
promotion of any City Official in any social media platform for one month prior to any City election
cycle; or
2) Approve Administrative Policy No. AP -16-031 with a black -out period of two (2) months which bars
any promotion of any City Official in any social media platform for two months prior to any City election
cycle; or
3) Approve Administrative Policy No. AP -16-031 as is, entitled, "Baldwin Park Social Media Policy"
effective August 17, 2016; or
4) Provide staff direction.
LEGAL REVIEW
The City Attorney has reviewed and approved the Baldwin Park Social Media Policy.
BACKGROUND
At their City Council meeting on August 3, 2016 the City Council recommended staff to bring back the social
media policy which includes either a one or two month black out period (with exceptions) as defined herein.
The blackout period would bar the picture of any particular Councilmember at any event one or two month prior
to the City election cycle. The blackout period would not prevent the City from using the pictures of likeness of
the entire City Council at traditional events such as Fourth of July, Street Fairs, Easter Egg Hunt or a City
sponsored Halloween event. These are just examples and are not meant to be exclusive or exceptions to the one
month black out period.
July 20, 2016, City Council recommended staff to research best practice models regarding black -out periods of
social media presence for city elected leaders at the time of reelection season. Based on the research done by staff
it was determined that the social media policy is intended solely and primarily for the purpose of communicating
August 17, 2016
Page 2
with the public City's services, upcoming events, and other viable information of city sponsored events through
the official "City of Baldwin Park" Social Media Pages. Toward that end, the "City of Baldwin Park" Social
Media Pages are restricted from directly posting information on any elected City officials as stated in section 4.5
of the policy that states; "All information posted to City Social Media Sites on the City's behalf must NOT contain
content in support of, or in opposition to, any political candidate or ballot measure. The Administrative Policy
No. AP -16-031 does not pertain to elected officials individual accounts on social media. The policy strictly
focuses on the content of the City in means of educating the public on city services. Adopting an administrative
policy establishes mechanisms to coordinate and monitor content that will not violate any policy regulations.
The purpose of this policy is to address the growing and changing landscape of the Internet, which also covers
the use of Social Media or "Web 2.0." These changes have affected the means by which residents communicate
and obtain information online. The use of social media outlets is encouraged to further the goals of the City and
the objectives of its departments, where appropriate.
"City Social Media Sites" means Social Media Sites which the City establishes and maintains, and over which it
has control over all postings, except for advertisements or hyperlinks by the Social Media Site's owner, vendors
or partners. Social Media are primarily Internet -based tools that allow users to create, edit, organize, comment
upon, discuss and share information. There are many social media venues, and new venues appear frequently.
The social media venues listed below are seeking approval for City use, and the Department Head or his/her
designee may authorize the use of additional social media venues that are similar to the venues listed below:
• Facebook
• Twitter
• Instagram
• YouTube
The City's official website at www.baldwinpark.com (or any domain owned by the City) will remain the City's
primary means of internet communication. Information posted by the City on city social media sites will
supplement, and not replace, required notices and standard methods of communication.
A Social Media Policy establishes guidelines for the creation and use by the City of Baldwin Park of social media
sites as a means of conveying information to members of the public. The City has an overriding interest and
expectation in protecting the integrity of the information posted on its social media sites and the content that is
attributed to the City and its officials. Therefore, an official policy must be adopted in order for the City of
Baldwin Park to securely and effectively engage in social media platforms.
All comments posted on the City's social media pages will be monitored. The City reserves the right to restrict
or remove any content that is deemed to be in violation of its Social Media Policy or any applicable law. City
shall have full permission or rights to any content posted by the City, including photographs and videos.
ALTERNATIVES
The City Council may choose not to approve the `Baldwin Park Social Media Policy" and continue with
traditional means of public communication.
ATTACHMENT
1) Administrative Policy No. AP -16-031; Baldwin Park Social Media Policy.
Attachment #1
Administrative Policy No. AP -16-031
City of Baldwin Park Social Media Policy
Effective August 17, 2016
1.0 Purpose
The purpose of this policy is to address the growing and changing landscape of the Internet,
which also covers the use of Social Media or "Web 2.0." These changes have affected the
means by which residents communicate and obtain information online. The use of social media
outlets is encouraged to further the goals of the City and the objectives of its departments,
where appropriate.
Social Media Policy ("Policy") establishes guidelines for the establishment and use by the City of
Baldwin Park ("City") of social media sites as a means of conveying information to members of
the public.
The City has an overriding interest and expectation in protecting the integrity of the
information posted on its social media sites and the content that is attributed to the city and its
officials. This policy establishes guidelines for the use of social media.
2.0 Definitions
City Social Media Sites
"City Social Media Sites" means Social Media Sites which the City establishes and maintains,
and over which it has control over all postings, except for advertisements or hyperlinks by the
Social Media Site's owner, vendors or partners. Social Media are primarily Internet -based tools
that allow users to create, edit, organize, comment upon, discuss and share information. There
are many social media venues, and new venues appear frequently. The social media venues
listed below have been approved for City use, and the Department Head or his/her designee
may authorize the use of additional social media venues that are similar to the venues listed
below:
• Facebook - a social networking site, www.facebook.com, that is useful for promoting
programs, activities, projects, and events.
• Twitter - a micro-blogging tool that allows account holders at www.twitter.com to text
("tweet") up to 140 characters of information to followers. Using Twitter accounts, the
City can communicate announcements, news, traffic alerts, etc. directly to followers and
direct them to City websites for more in-depth information.
• YouTube - a video sharing site at www.youtube.com that is useful for delivering public
service announcements and program information.
• Instagram- a social media mobile or website, www.instagram.com for photo -sharing,
video -sharing, and social networking service that enables its users to take pictures and
videos, and share them for 15 seconds. Post or postings covers information, articles,
pictures, flyers or any other form of communication posted on a City Social Media site.
"Posts" or "postings" means information, articles, pictures, videos or any other form of
communication posted on a City social media site.
3.0 General Policy
3.1. The City's official website at www.baldwinpark.com (or any domain owned by the City) will
remain the City's primary means of internet communication. Information posted by the City on
City Social Media Sites will supplement, and not replace, required notices and standard
methods of communication. Whenever needed content posted on City Social Media Sites should
contain links directing users back to the City's official website for in-depth information, forms,
documents, or online services necessary to conduct official business with the City.
3.2. All City Social Media Sites shall clearly indicate that they are maintained by the City and
shall prominently display City contact information. Branding the City's social media pages as
"the official site of the City of Baldwin Park" is required. All City -maintained Social Media pages
shall include the City of Baldwin Park logo and the following language: "This is the official
(Facebook, Twitter YouTube, Instagram, etc.) page for the City of Baldwin Park.
3.3. City Social Media Sites may contain content, including but not limited to, advertisements or
hyperlinks over which the City has no control. The City does not endorse any hyperlink or
advertisement placed on City Social Media Sites by the Social Media Site's owners, vendors or
partners.
3.4. Departments must obtain approval from the Baldwin Park City Council prior to creating a
Social Media Sites for public use. Any posting to a City Social Media Site will be done only with
the approval of the Department Head and Public Information Officer or his/her designee.
3.5. Each Department Head, where applicable, shall appoint a specific staff member(s) to
maintain and monitor the Social Media Site. Department Heads are responsible for ensuring
their staff follows the procedures set forth in this Social Media Policy.
3.6. City Social Media sites are subject to the California Public Records Act. Any content
maintained on a City Social Media site that is related to City business, including a list of
subscribers, posted communication and communication submitted for posting, may be
considered a public record, subject to public disclosure, and subject to the City's document
retention schedule.
3.7. Those designated and authorized to utilize Social Media are responsible for complying with
applicable federal, state, and local laws, regulations, and policies. This includes adherence to
established laws and policies regarding copyright, records retention, Public Records Act,
3.8. City Social Media Sites shall clearly indicate that content posted or submitted for posting on
the site is subject to public disclosure. The following language should be clearly visible on the
wall page: "The City of Baldwin Park" page is to provide general public information only. Any
comments submitted to this page are public records subject to disclosure under California law."
3.9. The City shall have full permission or rights to any content posted by the City, including
photographs and videos.
3.10. City Social Media Sites shall clearly indicate that emergency responders are not
monitoring City Social Media Sites and the following language shall be clearly visible on the wall
page: "This site is not actively monitored by Baldwin Park emergency personnel. If you have an
emergency or need emergency assistance, you should call 911." Should you require a response
from the Baldwin Park or wish to request City services, you must go to www.baldwinpark.com
or call the City at (626) 813-5245.
3.11. The City reserves the right to terminate any City Social Media Site at any time without
notice.
3.12. The City reserves the right to change, modify, or amend all or part of this policy at any
time.
4.0 Content Guidelines
4.1. Those designated and authorized to utilize City Social Media Sites are representing the City
of Baldwin Park via Social Media Sites and must conduct themselves at all times as
representatives of the City of Baldwin Park and in accordance with all City policies.
4.2. Employees administering a City Social Media Site on behalf of the City of Baldwin Park shall
not express their own personal views or concerns through such postings. Instead, postings on
any of the City's Social Media Sites shall reflect the views of the City.
4.3. Violation of these standards may result in the removal of City pages from the social media
outlets and may cause disciplinary action to be taken as determined by the Department Head
or his/her designee in compliance with the City's Personnel Rules and Regulations,
Memorandums of Understanding, City's Employee Handbook, etc..
4.4. Authorized users shall be provided a copy of this Social Media Policy and are required to
acknowledge their understanding and acceptance by signing and dating the last page of
this document and returning the original copy to the Department Head or his/her designee and
retaining a copy for their records.
4.5. All information posted to City Social Media Sites on the City's behalf must:
• Directly pertain to City of Baldwin Park sponsored or City endorsed programs, services
and events;
• Present the City in a positive light and a professional manner;
• Contain information that is freely available to the public and not be confidential as
defined by any City policy or local, state or federal law;
• Not contain any personal information except the names of employees whose job duties
include being available for contact by the public;
• Not include content that is contrary or detrimental to the City's mission, values, image
and interests;
• Not make statements of guilt or innocence of any suspect or arrestee, or comments
concerning pending prosecutions;
• Not contain religious messages or advocate or promote religious beliefs;
• Not contain content in support of, or in opposition to, any political candidate or ballot
measure;
• Comply with all local, state, and federal laws;
• Not contain profane language or content;
• Not contain sexual content or links to sexual content;
• Not contain content that promotes, fosters or perpetrates discrimination on the basis of
race, creed, color, age, religion, gender, marital status or status with regard to public
assistance, national origin, physical or mental disability or sexual orientation, as well as
any other category protected by federal, state or applicable local laws;
• Not contain solicitations of commerce or conduct or encourage illegal activity.
• Not contain any information that may be considered detrimental to the City.
4.6. Council Only — [One (1) month]/ [Two (2) months] prior to any City election cycle, there will be a
ban on posting any pictures or likeness of any individual Councilmember or Mayor on or in
any social media platforms used by the City. However, this ban does not include posting of
the likeness or picture of the entire City Council for traditional events such as Fourth of July,
Street Fairs, Easter Egg Hunt or a City sponsored Halloween event. These are just examples
and are not meant to be exclusive or exceptions to the one month ban before any City
election cycle.
5.0 Comment Policy
A Comment Policy Notice must be displayed on all City Social Media Sites that allow posts,
indicating that the discussion is moderated and inappropriate content will be removed, to read
as follows:
"Comments posted to this page will be monitored. The City of Baldwin Park reserves the right
to remove any comment that violates the City of Baldwin Park Social Media Policy, including but
not limited to comments that: contain profane, obscene, or pornographic language or content;
threatens or defames any person or organization; supports or opposes political candidates or
ballot measures; promotes illegal activity; violates federal, state, or local laws; promotes
discrimination on an unlawful basis; or discusses topics not related to the particular issue or
subject discussed on the City's Social Media Site."
5.1. Comments on topics or issues not within the legislative jurisdiction of the City of Baldwin
Park shall be removed.
5.2. A comment posted by a member of the public on any City Social Media Site is the opinion
of the commentator or poster only, and publication of a comment does not imply endorsement
of or agreement by the City of Baldwin Park, nor do such comments necessarily reflect the
opinions or policies of the City of Baldwin Park.
5.3. The City of Baldwin Park reserves the right to remove any content that is deemed to be in
violation of this Social Media Policy or any applicable law.
5.4. Comments containing any of the following inappropriate forms of content shall not be
permitted on City of Baldwin Park Social Media Sites and shall be removed without notice.
a. Comments unrelated to the original topic or article;
b. Comments in support of, or in opposition to any political campaigns or ballot measures;
c. Profane, obscene or pornographic language or content or links to such language or content
including vulgar language of any kind;
d. Solicitations of commerce, including but not limited to advertising of any business or product
for sale, except for information posted by businesses that have a business license issued by the
City and/or a store -front or office space in the City;
e. Content that conducts or encourages illegal activity;
f. Any information that is illegal to disseminate or that might compromise the safety or security
of the public or public systems;
g. Content that violates a legal ownership interest, such as a copyright, of another party;
h. Defamatory statements;
L Threats of violence or injury to any person, property, or organization;
j. personal attacks of any kind;
k. private personal information published without consent of the individual identified;
I. content which violates a legal ownership interest of any other party; and
m. photos or other images that fall in any of the above categories
o. Content that violates any federal, state or local law;
p. Content that promotes, fosters, or perpetuates discrimination on the basis of race, color,
creed, sex, age, religion, national origin or ancestry, physical or mental disability, veteran
status, parentage, marital status, medical condition, sexual identity, sexual orientation, as well
as any other category protected by federal, state, or local laws.
6.0 City of Baldwin Park Official Social Media Comment Policy and Terms of Use
All comments posted on the City's social media page will be monitored. The City reserves the right to
restrict or remove any content that is deemed to be in violation of its Social Media Policy or any
applicable law.
Before posting or submitting content on the City of Baldwin Park social media page, please
review these terms:
• A posting or any other submission on this page constitutes acceptance of these terms.
• The posts and comments expressed on this site by the members of the public do not
reflect the opinions or endorsements of the City of Baldwin Park, its officers or
employees. The City of Baldwin Park does not claim or assert any ownership interest in
any of the material posted here by the public, but by your posting or submission of any
materials on this site, you are granting the City a royalty free, non-exclusive and
perpetual license to display it on this site and, in the City's sole discretion.
• "Liking", "Sharing", "Retweeting", "Commenting" or other connections between the City
of Baldwin Park and another person/organization does not imply endorsement of that
person/organization or that person/organization's actions or comments.
• This page is administered by the City of Baldwin Park, but the content on this site is not
entirely controlled by the City. All social media sites that the City participates with are
owned and operated by third party entities not affiliated with the City of Baldwin Park.
The City of Baldwin Park does not endorse any link or advertisements placed on this site
by the social media site or its vendors or partners.
• The City of Baldwin Park reserves the right to remove comments and/or block anyone
who posts inappropriate or offensive material on this site, as determined by the City of
Baldwin Park.
• The City of Baldwin Park has the right at all times to disclose any information to satisfy
any applicable law, regulation, legal process or governmental request; and to edit,
refuse to post or to remove or to store any information or materials posted here. All
information posted to the City of Baldwin Park's social media sites shall be deemed a
public record which the City will disclose without any prior notice to you.
• The City of Baldwin Park does not accept any statutory notice required to be given to
the City of Baldwin Park by any law, regulation or contract on social media websites. All
such notices shall be provided and delivered to the City in the manner described by
applicable law, regulation or contract.
The City of Baldwin Park requires all comments remain "on topic" and stick to the subject
matter of the original post. Comments not meeting these criteria may be removed.
The City of Baldwin Park reserves the right to remove without notice any comments or
submissions that it deems to be inappropriate or offensive, including but not limited to
comments or submissions that:
• Defame, abuse, harass, stalk, threaten or violate the legal rights of others.
• Include sexual content, profanity, vulgarity, obscenity, racism, hatred, slander, threats
and/or violence.
• Include personal attacks, defamatory attacks, or comments disparaging an individual or
group based on ethnicity, race, gender, religion, age, disability or sexual orientation.
• Promote specific commercial entities, causes, products, candidates for office or political
organizations.
• Contain spam or advertisements.
• Contain personal information about another person or that violate a person's privacy.
Include material having intellectual property rights, including copyrights, trademarks or
any other propriety property that belongs to another person or organization.
• Contain links to inappropriate websites, or links that do not directly relate to City
services, issues, news and events.
• Promote illegal activity.
• Compromise public safety or operations, contravene law, or are disruptive or factually
inaccurate.
• Include personal attacks, defamatory attacks, or any type of comment that is non-
constructive, hateful, spiteful or insulting.
7.0 Terms of Service
Each type of Social Media used by the City maintains a "Terms of Service" agreement ("Terms").
All comments posted to any City of Baldwin Park Social Media Site are bound by these "Terms"
and the City of Baldwin Park reserves the right to report any user violation.
8.0 Acknowledgment
I acknowledge that I have read, understand and will comply with the
City of Baldwin Park's Social Media Policy
Signature
Print Name
Date
AGENDA
BALDWIN PARK
FINANCE AUTHORITY
AUGUST 17, 2016
7:00 PM
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
Manuel Lozano
Monica Garcia
Cruz Baca
Ricardo Pacheco
Susan Rubio
Chair
Vice Chair
Board Member
Board Member
Board Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the Housing Se invita al publico a dirigirse a la Agencia nombrada en esta
Authority on any matter posted on the agenda or on any agenda para hablar sobre cualquier asunto publicado en
other matter within its jurisdiction. If you wish to la agenda o cualquier tema que est6 bajo su jurisdicci6n.
address the Board, you may do so during the PUBLIC Si usted desea la oportunidad de dirigirse a la Agencia, podrb
COMMUNICATIONS period noted on the agenda. Each hacerlo durante el perlodo de Comentados del Publico
person is allowed three (3) minutes speaking time. A (Public Communications) anunciado en la agenda. A cada
Spanish speaking interpreter is available for your persona se le permite hablar por tres (3) minutos. Hay un
convenience. into rete pare su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public
inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours
(Monday - Thursday, 7:30 a.m. - 6:00 p.m.)
CALL TO ORDER
ROLL CALL
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
Board Members: Cruz Baca, Ricardo Pacheco,
Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos sera el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar acci6n an algOn asunto a menos qua sea incluido an la agenda, o a menos qua exista alguna emergencia o
circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas
por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar an consideraci6n an juntas proximas. (Codigo de
Gobiemo §54954.2]
CONSENT CALENDAR
1. TREASURER'S REPORT — JUNE 2016
Staff recommends that Council receive and file the Treasurer's Report:
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the
State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to
the meeting. Dated this 11th day of August, 2016.
r_
Alej ndra Avila
Secretary
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin
Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-
mail at aavi/60,baldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to
make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)
STAFF REPORT
ITEM NO. FA
TO: Honorable Mayor and City Councilmembers
FROM: Rose Tam, Director of Finance
(,,�
DATE: August 17, 2016
SUBJECT: TREASURER'S REPORT JUNE 2016
SUMMARY
Attached is the Treasurer's Report for the month of June 2016. The Treasurer's Report lists all
cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority,
and the Successor Agency to the Community Development Commission (CDC). All investments
are in compliance with the City's Investment Policy and the California Government Code.
FISCAL IMPACT
None
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that Council receive and file the Treasurer's Report for June 2016.
BACKGROUND
The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City
Council on a monthly basis.
CITY OF BALDWIN PARK
TREASURER'S REPORT
6/30/2016
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
20,211,149.67
20,211,149.67
20,211,149.67
Agency investment Fund
13,111.11
13,111.11
13,111.11
City
0.58%
Varies
Varies
Housing Authority
0.58%
Varies
Varies
Fiscal Agent Funds - City
Varies
Varies
Varies
Fiscal Agent Funds - Successo
Varies
Varies
Varies
20,211,149.67
20,211,149.67
20,211,149.67
20,211,149.67
13,111.11
13,111.11
13,111.11
13,111.11
20,224,260.78
20,224,260.78
20,224,260.78
20,224,260.78
684,529.06
684,529.06
684,529.06
684,529.06
2,938,171.34
2,938,171.34
2,938,171.34
2,938,171.34
$ 23,846,961.18 $
23,846,961.18
3,622,700.40
$ 23,846,961.18
Total investments
$
23,846,961.18
Cash
City Checking
12,022,592.45
City Miscellaneous Cash
61,186.50
Comm. Develop. Comm.
0.00
Successor Agency
4,678,067.86
Housing Authority
72,783.96
Financing Authority
0.00
Total Cash
16,834,630.77
Total Cash and Investments
$
40,681,591.95
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity/purchase transaction made for the month of June 2016 and several depositstwithdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
R4-0 r) IV
Rose Tam
Director of Finance
AGENDA
BALDWIN PARK
HOUSING AUTHORITY
AUGUST 17, 2016
7:00 PM
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
Z'
1456-2o1a
v
+6OT"ANNIVERSARY
Manuel Lozano - Chair
Monica Garcia - Vice Chair
Cruz Baca - Board Member
Ricardo Pacheco - Board Member
Susan Rubio - Board Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS COMENTARIOS DEL PUBLICO
The public is encouraged to address the Housing Se invite al publico a dingirse a la Agencia nombrada en esta
Authority on any matter posted on the agenda or on any agenda, para hablar sobre cualquier asunto publicado en
other matter within its jurisdiction. If you wish to la agenda o cualquier tema qua est6 bajo su jurisdicci6n.
address the Board, you may do so during the PUBLIC Si usted desea la oportunidad de dirigirse a la Agencia, pods
COMMUNICATIONS period noted on the agenda. Each hacedo durante el perlodo de Comentarlos del Publico
person is allowed three (3) minutes speaking time. A (Public Communications) anunciado on la agenda. A coda
Spanish speaking interpreter is available for your persona se le permite hablar por tres (3) minutos. Hay un
convenience. into rete para su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public
inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours
(Monday - Thursday, 7:30 a.m. - 6:00 p.m.)
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
CALL TO ORDER
ROLL CALL
Board Members: Cruz Baca, Ricardo Pacheco,
Susan Rubio, Vice Chair Monica Garcia and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos serd el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar acci6n an algun asunto a menos que sea incluido an la agenda, o a menos que exista alguna emergencia o
circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas
por personas; o 2) Dirigir personal a investigar y/o hjar asuntos para tomar an consideraci6n en juntas proximas. [Codigo de
Gobiemo §54954.2]
CONSENT CALENDAR
1. TREASURER'S REPORT — JUNE 2016
Staff recommends that Council receive and file the Treasurer's Report:
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the
State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to
the meeting. Dated this 11th day of August, 2016.
r"
Alej ndra Avila
Secretary
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin
Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-
mail at aavilaabaldwinpark.com.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to
make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)
STAFF REPORT
ITEM NO. H A —
TO: Honorable Mayor and City Councilmembers
FROM: Rose Tam, Director of Finance
(�
DATE: August 17, 2016
SUBJECT: TREASURER'S REPORT JUNE 2016
SUMMARY
Attached is the Treasurer's Report for the month of June 2016. The Treasurer's Report lists all
cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority,
and the Successor Agency to the Community Development Commission (CDC). All investments
are in compliance with the City's Investment Policy and the California Government Code.
FISCAL IMPACT
None
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that Council receive and file the Treasurer's Report for June 2016.
BACKGROUND
The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City
Council on a monthly basis.
CITY OF BALDWIN PARK
TREASURER'S REPORT
6/30/2016
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE
State of California Local
20,211,149.67
20,211,149.67
20,211,149.67
Agency Investment Fund
13,111.11
13,111.11
13,111.11
City
0.58%
Varies
Varies
Housing Authority
0.58%
Varies
Varies
Fiscal Agent Funds - City
Varies
Varies
Varies
Fiscal Agent Funds - Successo
Varies
Varies
Varies
20,211,149.67
20,211,149.67
20,211,149.67
20,211,149.67
13,111.11
13,111.11
13,111.11
13,111.11
20,224,260.78
20,224,260.78
20,224,260.78
20,224,260.78
684,529.06
684,529.06
684,529.06
684,529.06
2,938,171.34
2,938,171.34
2,938,171.34
2,938,171.34
$ 23,846,961.18 $
23,846,961.18
3,622,700.40
$ 23,846,961.18
Total Investments
$
23,846,961.18
Cash
City Checking
12,022,592.45
City Miscellaneous Cash
61,186.50
Comm. Develop. Comm.
0.00
Successor Agency
4,678,067.86
Housing Authority
72,783.96
Financing Authority
0.00
Total Cash
16,834,630.77
Total Cash and Investments
$
40,681,591.95
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no investment maturity/purchase transaction made for the month of June 2016 and several deposits/withdmwals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., 1 hereby certify that sufficient investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are in compliance to the City's Statement of Investment Policy.
Approved by:
Rose Tam
Director of Finance