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Home My WebLink About2016 11 02NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, NOVEMBER 2, 2016 at 5:30 PM. at City Hall — 31d Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: October 27, 2016 /V1 Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park, certify that I caused the aforementioned Notice and Call of a Special Meeting to be delivered via email (hard copy to follow) to each Member and e-mail to the San Gabriel Valley Tribune, and that I posted said notice as required by law on October 27, 2016. Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting NOVEMBER 2,201 location 5:30 PM CITY HALL — 3'd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 r u Z 190-2016> X 60THANNIVERSARY Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tem Cruz Baca - Councilmember Ricardo Pacheco - Councilmember Susan Rubio - Councilmember PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a didgirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado en esta agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al or any of its Agencies, you may do so during the Concilio o alguna de sus Agencias, podrci hacerlo PUBLIC COMMUNICATIONS period noted on durante el eriodo de Come ntarios del Pdblico p p the agenda. Each person is allowed three (3) (Public Communications) anunciado en la agenda. A minutes speaking time. A Spanish-speaking cada persona se le permite hablar por tres (3) interpreter is available for your convenience. minutos. Hay un inti rete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tem Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sero el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may. 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVIC/OS DEL INTERPRETE No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] OPEN SESSION/STUDY SESSION 1. PRESENTATION BY PUBLIC WORKS STAFF WITH A STATUS UPDATE ON CNG STATION IN BALDWIN PARK 2. PRESENTATION BY RECREATION AND COMMUNITY SERVICES STAFF ON A PROPOSED TIME CAPSULE RECESS TO CLOSED SESSION 3. PUBLIC EMPLOYMENT (GC §54957): Title: Chief of Police 4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Title: City of Baldwin Park v. City of Irwindale, et al., Case: No. BS163400 S. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code X54956.8: A. Property: 14434 East Pacific Avenue – APN #8553-023-007 Agency_ Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Amelia Perez and Mario Zavala, seller's agent Under Negotiation: Price and terms of payment B. Pro e : 4024 Maine Avenue – APN #8554-001-910; 14408 Ramona Blvd – APN #8554-001-012; and 14412 Ramona Blvd – APN #8554-001-011 Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: City of Baldwin Park; Ramon Arias; and Miguel Rascon Under Negotiation: Price and terms of payment 6. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 7. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: Agency designated representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: General Unit of Maintenance Employees, SEIU Local 721; Professional and Technical Employees Association; Clerical Employees Association; Classified Confidential Employees Association; Classified Management Employees Association Unrepresented Employee(s): City Planner; Housing Authority Manager; Community Development Director; Human Resource Manager; Police Chief; Finance Director; Public Works Director; Recreation and Community Services Director RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on October 27, 2016. r Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 ore -mail aavilaebaldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) AGENDA BALDWIN PARK CITY COUNCIL REGULAR MEETING NOVEMBER 2, 2016 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 E-, 4 Manuel Lozano Monica Garcia Cruz Baca Ricardo Pacheco Susan Rubio - Mayor - Mayor Pro Tem - Council Member Council Member Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podrb hacerlo durante el periodo de Comentarlos del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written fmblic record relating to arsagenda it(;,'177 for an open ossion of rr regular me sting of the City Council that is distr€Muted to the City Ceamwil less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Glerk's office at 14403 E. Pacifica Avenue, 3rd Floorduriny nra,rr .11 bUsiness hours (Monday -Thursday, 7:30,),m - 6:00 p,m,) CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Ricardo Pacheco, Susan Rubio, Mayor Pro Tem Monica Garcia and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS This is to announce, as required by Government Code section 54952.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS • Presentation by Jose Martinez, new General Manager of the Valley County Water District, regarding the current state of the drought conditions and the declaration of a Stage 1 Water Supply Emergency • Presentation of Plaques to Javier and Eva Navarro in recognition of being selected Senior King and Queen for 2016 • Presentation on Medical Marijuana businesses and related issues. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accibn an algun asunto a menos qua sea incluido an la agenda, o a menos qua exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracibnes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar an consideraci6n an juntas proximas. (Codigo de Gobiemo §54954.21 City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 2. TREASURER'S REPORT — SEPTEMBER 2016 Staff recommends that Council receive and file the Treasurer's Report. 3. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Wang, Joe Claimant alleges the police department illegally towed and impounded his vehicle. 4. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Regular City Council Meetings held on August 3, 2016. B. Meeting Minutes of the Housing Authority, Finance Authority and Special City Council Meetings held on August 17, 2016. 5. APPROVAL OF ADDITIONAL FUNDING FOR CITY PROJECT NO. 2016-0152, CORAK STORM DRAIN Staff recommends that Council: 1. Approve the appropriation of $80,000 from Proposition C — Fund #245; and 2. Authorize the Director of Finance to make the appropriate transfers and fund adjustments. 6. APPROVE PARCEL MAP NO. 1427 Staff recommends that Council approve Parcel Map No. 1427 and authorize the City Clerk and staff to sign the final tract map. 7. APPROVAL TO RELEASE FUNDS ALLOCATED BY THE OFFICE OF TRAFFIC SAFETY (OTS) FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM Staff recommends that Council approve and authorize: 1. the Director of Finance to appropriate the funds awarded by the Office of Traffic Safety in the amount of $70,000; and 2. the Acting Chief of Police or his designee to complete any required document for processing the purchase of equipment and for acquiring the grant funds. City Council Agenda Page 3 PUBLIC HEARING None. REPORTS OF OFFICERS 8. CONSIDERATION OF A FIRST READING AND INTRODUCTION OF ORDINANCE NO. 1391, REPEALING ORDINANCE NO. 1244 AND REPEALING SECTION 30.05 OF CHAPTER 30 OF THE BALDWIN PARK MUNICIPAL CODE Staff recommends that Council discuss possible adoption of Ordinance No. 1391 entitled, "An Ordinance of the City Council of the City of Baldwin Park, California, Repealing Ordinance No. 1244 and Repealing Section 30.05 of Chapter 30 of the Baldwin Park Municipal Code, Moving the Date of the City's General Municipal Election From the First Tuesday After the First Monday in November of Odd - Numbered Years To the First Tuesday After the First Monday in November of Even - Numbered Years Beginning in November 2018." CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • Request for Consideration by Councilmember Susan Rubio: ■ Discussion and consideration to provide staff direction to add additional engineering consultants to the approved list of on-call engineering consultants to ensure a competitive process when staff are faced with deadlines. • Request for Consideration by Councilmember Cruz Baca: ■ Discussion and consideration regarding Audit Committee meetings. ■ Discussion and consideration of directing staff to provide a Status Report at the first Council meeting every month on all Public Works projects. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of October, 2Q1 6. �tz /Ie�jira Avi a Utv UerK PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at aavila(&baldwinaark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 4 +-ST TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: November 02, 2016 ro/ SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payroll for the last period was $463,404.32 and the attached General Warrants Register were $896,792.90 for a total amount of $1,360,197.22. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The payroll of the City of Baldwin Park consist of check numbers 198274 to 198296. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 251679 to 251953 for the period of September 25, 2016 through October 08, 2016, inclusive; these are presented and hereby ratified in the amount of $463,404.32. 2. General Warrants, including check numbers 212202 to 212392, in the total amount of $896,792.90 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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O7 N H O O7 M Ln O N H v Ln M w Ln O If1 Lf) Ln H Cl) N N N H Vl- N WL* M" H Ln i? N LD O VL O1 H Ln i/} N N it). Uf H In H zv L} H 4A Ln VL 111 LD L� O 01 O H N 00 00 co 00 00 OD m O7 O7 M M M M Cl) M M M M N N N N N N N N N H H H H H H H H H N N N N N N N N N H H H H H H H H H O O o m O O N O O LT 1` w rn OD co O O M OD H ST. ITEM NO. TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: November 2, 2016 SUBJECT: TREASURER'S REPORT SEPTEMBER 2016 SUMMARY Attached is the Treasurer's Report for the month of September 2016. The Treasurer's Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for September 2016. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City __ _ Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 9/30/2016 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City 0.63% Varies Varies 15,238,646.51 15,238,646.51 15,238,646.51 15,238,646.51 Housing Authority 0.63% Varies Varies 13,128.95 13,128.95 13,128.95 13,128.95 15,251,775.46 15,251,775.46 15,251,775.46 15,251,775.46 Fiscal Agent Funds - City Varies Varies Varies 2,514,269.17 2,514,269.17 2,514,269.17 2,514,269.17 Fiscal Agent Funds - Successor Agency Varies Varies Varies 2,936,954.35 2,936,954.35 2,936,954.35 2,936,954.35 $ 20,702,998.98 $ 20,702,998.98 5,451,223.52 $ 20,702,998.98 Total Investments $ 20,702,998.98 Cash City Checking �� 4,876,094.67 Money Market Plus 5,002,869.92 City Miscellaneous Cash 66,240.84 Successor Agency 2,799,655.07 Housing Authority 93,466.27 Financing Authority 0.00 Total Cash 12,838,326.77 Total Cash and Investments $ 33,541,325.75 Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of September 2016 and several depositshvithdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved Rose Taih Director of Finance ITEM NO. 3 00 STAFF REPORT" t aau' TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer DATE: November 2, 2016 SUBJECT: CLAIM REJECTION SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. FISCAL IMPACT Fiscal impact is unknown at this time. RECOMMENDATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Wang, Joe Claimant alleges the police department illegally towed and impounded his vehicle. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW Any specific questions should be referred to the City Attorney. ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. ITEM NO. 14 A MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING AUGUST 3, 2016, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:15 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Ricardo Pacheco Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano reported that, by a vote of 5-0, Council approved a merit increase for Chief Executive Officer Shannon Yauchzee to include an annual salary increase of 8% and establishment of a "Post Employment Health Plan" to be funded by the employee only. A motion was made by Mayor Lozano, seconded by Councilmember Rubio, and carried (5 — 0) to adjourn the Special Meeting of August 3, 2016. ANNOUNCEMENTS Mayor Lozano asked that this evening's meeting be closed in memory of Mrs. Stella Breceda, mother of Irwindale Mayor Mark Breceda, who passed away at the age of 86; extended condolences to Mayor Breceda and his family. Councilmember Rubio requested that the meeting also be closed in memory of Gloria Bocanegra, who passed recently after a long battle with cancer; noted that she was a long time Baldwin Park resident; extended condolences to her five children and extended family. Councilmember Baca requested that the meeting be closed in memory of Mrs. Joyce Gamble who recently passed at the age of 86; noted that Mrs. Gamble had been a resident of Baldwin Park since 1957 and was very involved in local youth groups; extended consoling thoughts and prayers be extended to her family. City Treasurer Contreras announced that Monday, August 8th is Councilmember Cruz Baca's birthday and wished her a Happy Birthday. Councilmember Rubio also announced that it was City Attorney Robert Tafoya's birthday, and that his wife was present to surprise him for their 25th Wedding Anniversary this same day. Mayor Pro Tem Garcia expressed sadness at hearing of Mrs. Gamble's passing; asked that Council be mindful of time management and using the time here wisely so that business moves quickly and efficiently in the interest of concluding the meeting at a reasonable hour. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS None. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:24 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Christine Amagaha, Baldwin Park resident, expressed her need for assistance with affordable housing; noted that she had applied for the ROEM Metro Village apartments through the Housing Authority but was not selected; explained that she and her children are still in need of affordable housing and asked that someone reach out to her with assistance. Al Contreras, Baldwin Park resident, commented on the passing of Mrs. Gamble; commented on Agenda Item Nos. 6 (Walnut Creek Nature Park Improvements — Phase II) and 7 (MTD 1854 Corak Storm Drain Improvements) noting that he hopes there were several bids submitted on each project; also commented on Agenda Item No. 10, stating that he supports the effort but does not want to see trees being planted and then not watered enough; expressed concern that trees will not get enough water and will drop leaves and branches. Juan Rios, Baldwin Park resident, commented on pay raises for Council; compared Baldwin Park's business conduct with that of City of Bell and South EI Monte; reminded Council that the community is watching; alleged that Council is doing something wrong on private time. Arturo Luna, Baldwin Park resident, asserted that the City spends money like it grows on trees; complained about spending taxpayer money; alleges that Council looks for ways to increase taxes; commented on the purchase of CalTrans property; commented on tax levying. Greg Tuttle, Baldwin Park business owner, asked whether a report on the distribution of funds using the Business Improvement Tax funds would be provided this evening; accused Director Carrillo of lying about the public meetings held regarding annexation to the Vector Control District; commented on a letter he presented regarding accusations of verbal abuse by one councilmember against another; referred to municipal code that requires action be taken and alleged that the Police Chief has done nothing; requested that a formal investigation be conducted; stated that he is not a political manager but is a political activist. Margarita Vargas, Baldwin Park resident, complained about trash cans being left out on non - trash collection days and that large items such a mattresses or sofas are being left on the street but are not picked up by Waste Management; asked that City issue citations to violators and/or property owners. Jesus, Baldwin Park resident, expressed concern regarding the crosswalk at Francisquito and Sierra Vista, noting that it is hazardous and that the medians are not clearly marked; stated that vehicles are cutting the turn, thereby hitting the islands and causing damage to vehicles Seeing no others wishing to speak, Public Communications closed at 7:49 p.m. Mayor Lozano stated that he would refer this evening's speakers to the appropriate City staff members to assist with resolving issues that have not been thus far. Page 2 of 21 CONSENT CALENDAR Councilmembers requested that Item Nos. 2, 6, 7, 8, 9, 10 and 11 be taken separately for discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 2. REJECTION OF CLAIMS Staff recommends that Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: AI-Mashat, Ali - Claimant he drove over the railroad crossing at 14446 Pacific Avenue, Baldwin Park, encountering rebar sticking from the tracks which resulted in property damage to his vehicle's suspension, tire and rim. Councilmember Baca asked for clarification on the nature of the rejection. Chief Executive Officer Shannon Yauchzee explained that the property on which the damage occurred is not owned by the City but, in fact, is Metrolink property. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to reject the claim listed on the Staff Report and direct staff to send the appropriate notice of rejection to claimants. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 3. APPROVAL OF MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of Special Adjourned City Council Meeting held on June 20, 2016. B. Meeting Minutes of the Special City Council Meeting, and the Finance and Housing Authority Meetings, held on July 20, 2016. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Page 3 of 21 4. 5. 6. ADOPT RESOLUTION NO. 2016-138 SETTING THE APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2016-2017 Staff recommends that Council approve and adopt Resolution No. 2016-138, entitled "A Resolution of the City Council of the City of Baldwin Park Setting the Appropriations Limit for the Fiscal Year 2016-17." A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to approve and adopt Resolution No. 2016-138, entitled "A Resolution of the City Council of the City of Baldwin Park Setting the Appropriations Limit for the Fiscal Year 2016-17." AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. APPROVAL OF ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2016-2017 Staff recommends that Council receive and file the Annual Statement of Investment Policy for Fiscal Year 2016-17. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to receive and file the Annual Statement of Investment Policy for Fiscal Year 2016-17. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. AWARD OF BID - CITY PROJECT NO. 2016-0151 - WALNUT CREEK NATURE PARK IMPROVEMENTS - PHASE II Staff recommends that Council approve and award the contract to Lucas Builders, Inc., in the amount of $754,854, including Bid Alternates 1 through 3 in the amount of $126,750, and authorize the Mayor to execute the contract for City Project No. 2016-0151 - Walnut Creek Nature Park Improvements - Phase II. Mayor Pro Tem Garcia expressed appreciation to staff for all their hard work and for the work of the outside partners that have worked on the design work; also thanked L.A. County Supervisor Hilda Solic for her support of this project. Councilmember Rubio asked for clarification about the phases of the project and inquired about the securing funding for the next phase; asked. Community and Recreation Services Director Manny Carrillo about grants being sought and what the scope of work would be for Phase III. Director Carrillo stated that grant funding is currently being pursued but deferred to Interim Public Works Director Sam Gutierrez to provide a description of the work to be performed during Phase III. Interim Director Gutierrez provided a brief description of the work, including the parking lot, enhancement to the security system, irrigation system and concrete path, and additional planting of trees and ground plants. Page 4 of 21 A motion was made by Garcia, seconded by Lozano, and carried (5 — 0) to approve and award the contract to Lucas Builders, Inc., in the amount of $754,854, including Bid Alternates 1 through 3 in the amount of $126,750, and authorize the Mayor to execute the contract for City Project No. 2016-0151 - Walnut Creek Nature Park Improvements - Phase II. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 7. AWARD OF BID - CITY PROJECT NO. 2016-0152 - MTD 1854 CORAK STORM DRAIN IMPROVEMENTS Staff recommends that Council approve and award the contract to Wright Construction Engineering Corp. in the amount of $822,265, and authorize the Mayor to execute the contract for City Project No. 2016-0152 - MTD 1854 Corak Storm Drain Improvements. Councilmember Rubio asked the Interim Public Works Director Gutierrez provide a brief overview of the project so that discussion would be relevant. Interim Director Gutierrez explained that the project primarily addresses drainage improvements to alleviate flooding at Francisquito and Ramona; storm drains will be installed along Corak, Francisquito and Earl, and connecting all to an existing L.A. County storm drain. Councilmember Rubio noted that the City shares jurisdiction in this area with Irwindale and asked whether discussions have been held with them to approach cost sharing and right of way issues. Interim Director Gutierrez stated that the project cost was bid within budget and the City is capable of funding the entire project if need be; stated that staff has met with Irwindale regarding the project and those meetings have gone well so far but nothing has been finalized thus far. Councilmember Rubio offer assistance should Irwindale show any resistance to providing assistance with letting this project move forward. A motion was made by Garcia, seconded by Pacheco, and carried (5 — 0) to approve and award the contract to Wright Construction Engineering Corp. in the amount of $822,265, and authorize the Mayor to execute the contract for City Project No. 2016-0152 - MTD 1854 Corak Storm Drain Improvements. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 8. WAIVE FORMAL BID PROCEDURES FOR THE PURCHASE OF JANITORIAL SUPPLIES THROUGH THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE Staff recommends that Council: Page 5 of 21 a) Find that it would be uneconomical to follow purchasing procedures since the supplies are available through the existing contract with the State and the State previously completed the bidding process; and b) Find that the welfare of the public therefore would be promoted by dispensing with the purchasing procedures as allowed in the City's Purchasing Ordinance Chapter 34, Section 37(A); and c) Approve the procurement of janitorial supplies from Waxie Sanitary Supply; and d) Authorize the Recreation and Community Services Director to award the contract on a yearly basis, but not to exceed three (3) years, as long as the vendor continues to offer State pricing; and e) Authorize the Recreation and Community Services Director to expend $30,000 from Account 100-60-620-531000-00000-2 and $30,000 from 252-60-620-53100-00000-2 for a total of $60,000. Councilmember Rubio wanted to clarify, in the interest of transparency, that the bidding process is being waived because there is a significant cost saving in using the National Intergovernmental Purchasing Alliance contract which provides better prices through in -mass buying power. A motion was made by Rubio, seconded by Baca, and carried (5 — 0) to: a) Find that it would be uneconomical to follow purchasing procedures since the supplies are available through the existing contract with the State and the State previously completed the bidding process; and b) Find that the welfare of the public therefore would be promoted by dispensing with the purchasing procedures as allowed in the City's Purchasing Ordinance Chapter 34, Section 37(A); and c) Approve the procurement of janitorial supplies from Waxie Sanitary Supply; and d) Authorize the Recreation and Community Services Director to award the contract on a yearly basis, but not to exceed three (3) years, as long as the vendor continues to offer State pricing; and e) Authorize the Recreation and Community Services Director to expend $30,000 from Account 100-60-620-531000-00000-2 and $30,000 from 252- 60-620-53100-00000-2 for a total of $60,000. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Page 6 of 21 9. ADOPT RESOLUTION NO. 2016-139 APPROVING THE APPLICATION FOR YOUTH SOCCER GRANT FUNDS AND APPROVAL OF THE CONCEPTUAL DESIGN FOR THE CONSTRUCTION OF A COMMUNITY PARK AT OLIVE MIDDLE SCHOOL Staff recommends that Council: a) Approve and adopt Resolution No. 2016-139, entitled "A Resolution of the City Council of the City Baldwin Park Approving the Application for Youth Soccer and Recreation Development Programs Grant Funds" and approve participation in the Proposition 40 "California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002;" and b) Approve the conceptual design for the community park project. Councilmember Baca expressed concern regarding this project and read a prepared statement that was provided to her by School Board Member Christina Lucero: "Please share my concerns with the fact that the City will be spending money for plans for a property that the City does not own nor do they know if it's going to be approved by the Board of Education. Especially since the first time it is going to be presented is on Tuesday." Councilmember Baca voiced her shared concern with moving forward on this item, noting that spending money on this would be premature and asking that this item be continued to a meeting in September so that the School Board can consider the item prior to Council consideration. Councilmember Pacheco proposed that moving the item forward and presenting the School Board with a complete and approved project. Recreation Director Carrillo interjected that the item being presented to Council at this time is for approval of a Resolution that would allow staff to pursue grant funding and preparation of conceptual designs only. The deadline to apply for the grant is the first of November so he wanted to put together a package that would provide a visual concept for the School Board in order to facilitate the approval. In response to Mayor Pro Tem Garcia's suggestion that an alternate site be considered should the School District does not approve the project, Director Carrillo pointed out that applicants who collaborate with schools and other agencies receive more favorable consideration of grant funding. This, in coupled with Baldwin Park's being classification as being "park poor' increases the chances of being awarded grant funds. Councilmember Rubio asked for clarification as to whether the grant funding was related to Prop 40 or Prop 84 (open space or joint use); asked whether an additional grant application could be prepared and submitted for the park plaza project since it is a shovel ready project, the land has already been identified and it has been identified as a priority project by the community. Director Carrillo confirmed that submission of a grant application for the park plaza would also be possible with the approval of a resolution to that effect, if that serves Council's desires. A motion was made by Pacheco, seconded by Garcia. When the Mayor called Page 7 of 21 for any objections, Councilmember Rubio voiced objection as she still had questions. At the Mayor's direction, Treasurer Contreras took a Roll Call vote for a final determination on this motion. Discussion ensued as to whether the call for motion and vote were in order. The City Attorney confirmed that there was a motion and a second, and the call for the question. The Mayor again directed Treasurer Contreras to take a Roll Call vote for a final determination on this motion. The roll call vote resulted in the following: AYES: Garcia, Lozano, Pacheco NOES: Baca, Rubio. ABSENT: None. ABSTAIN: None. A motion was made by Pacheco, seconded by Garcia, and carried (3 — 2; Councilmembers Baca and Rubio voting No) to Approve and adopt Resolution No. 2016-139, entitled "A Resolution of the City Council of the City Baldwin Park Approving the Application for Youth Soccer and Recreation Development Programs Grant Funds" and approve participation in the Proposition 40 "California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002;" and approve the conceptual design for the community park project. 10. ADOPTION OF RESOLUTION NO. 2016-140, A RESOLUTION OF THE CITY OF BALDWIN PARK APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR FIRST SUPERVISORIAL DISTRICT EXCESS FUNDS FOR TREE PLANTING GRANT PROGRAM AND APPROVES THE ADOPTION OF A YOUTH EMPLOYMENT PLAN. Staff recommends that Council approve and adopt Resolution No. 2016-140, entitled "A Resolution of the City of Baldwin Park Approving the Application for Grant Funds from the Los Angeles County Regional Park and Open Space District for First Supervisorial District Excess Funds for Tree Planting Grant Program and Approves the Adoption of a Youth Employment Plan." Councilmember Baca asked whether the Conservation Corp. Youth Employment Plan would be used to retain some of the laborers for this project, noting that the City has had very good experiences with this program. Interim Director of Public Works Sam Gutierrez assured Councilmember Baca that the City will be approaching the Conservation Corp to pursue a working partnership with them. Councilmember Rubio directed staff to send a thank you note to L.A. County Supervisor Hilda Solis for facilitating this grant and the project. A motion was made by Baca, seconded by Garcia, and carried (5 — 0) to approve and adopt Resolution No. 2016-140, entitled "A Resolution of the City of Baldwin Park Approving the Application for Grant Funds from the Los Angeles County Regional Park and Open Space District for First Supervisorial District Excess Funds for Tree Planting Grant Program and Approves the Adoption of a Youth Page 8 of 21 Employment Plan." AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 11. APPROVAL OF AN AGREEMENT WITH CHRISTIANSEN AMUSEMENTS FOR CARNIVAL SERVICES Staff recommends that Council approve the Agreement with Christiansen Amusements and authorize the Mayor to execute the Agreement and any related documents. Councilmember Rubio wanted to bring to Council's attention that, in this case, the City will be realizing revenue from the event and that the funds would be used for various family and child assistance programs. A motion was made by Rubio, seconded by Baca, and carried (5 — 0) to approve the Agreement with Christiansen Amusements and authorize the Mayor to execute the Agreement and any related documents. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 12. APPROVE AND ADOPT RESOLUTION NO. 2016-142 FOR THE PURCHASE OF THREE CALTRANS PROPERTIES Staff recommends that Council approve the purchase of the Properties for the stated amount of $375,000 and the tender down payment of $37,500 from the FDF. Staff further recommends that Council perform the following: a) Approve Resolution No. 2016-142, entitled "A Resolution of the City Council of the City of Baldwin Park Authorizing the Purchase of the CalTrans Owned Properties 13057 —13065 Garvey Avenue as CalTrans Parcel Numbers 79149-01-01, 79150- 01-01 and 79536-01-01 to Further the Development of Affordable Housing Opportunities in the City of Baldwin Park and Authorizing the City Manager to Execute Documents Relating to Same;" b) Approve the Purchase and Sale Agreement; and c) Authorize the Chief Executive Officer and the City Attorney to carry out all subsequent and needed action to complete the purchase of the Properties. A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to approve the purchase of the Properties for the stated amount of $375,000 and the tender down payment of $37,500 from the FDF. Staff further recommends that Council perform the following: a) Approve Resolution No. 2016-142, entitled "A Resolution of the City Council of the City of Baldwin Park Authorizing the Purchase of the CalTrans Owned Properties 13057 — 13065 Garvey Avenue as CalTrans Parcel Numbers 79149-01-01, 79150-01-01 and 79536-01-01 to Further the Page 9 of 21 Development of Affordable Housing Opportunities in the City of Baldwin Park and Authorizing the City Manager to Execute Documents Relating to Same;" b) Approve the Purchase and Sale Agreement; and c) Authorize the Chief Executive Officer and the City Attorney to carry out all subsequent and needed action to complete the purchase of the Properties. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARING 13. CONDUCT A PUBLIC HEARING TO CONSIDER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CONFIRMING THE ADVISORY BOARD'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE ASSESSMENT BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2016-17 Staff recommends that Council conduct a Public Hearing and, following the public hearing, approve the FY 2016-2017 Business Improvement Allocation Budget, then waive further reading, read by title only, and adopt Resolution No. 2016-125, entitled "A Resolution of the City Council of the City of Baldwin. Park, Confirming the Advisory Board's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2016-2017." Mayor Lozano declared the Public Hearing Open at 8:28 p.m. and invited those wishing to speak in support of the project. Seeing no one wishing to speak in support, Mayor Lozano invited those wishing to speak against the item to come forward. Art Luna, Baldwin Park resident, commented on the levying of taxes and the burden it places on the residents of Baldwin Park; alleged that certain councilmembers are misusing city tax dollars. Danny Damien, Baldwin Park resident, asked about a report that had been previously promised to those who requested it; orated several changes in funding allocations in various accounts and asked about those changes; inquired as to where the funds from the Business Improvement levy is being spent; asked why there are not any business owners represented on the Business Improvement Committee. Greg Tuttle, Baldwin Park business owner, inquired about the boundaries of the business improvement district and noted that he is paying the levy on his business license despite his not being within the district; pointed to various events that are funded by the Business Improvement tax yet they do not provide any value to businesses. Seeing no others wishing to speak on the matter, Mayor Lozano closed the Public Hearing at 8:37 p.m. Page 10 of 21 Councilmember Baca inquired as to where (in financial reporting or budgeting) the revenue realized by the advertisements in the Baldwin Park NOW is recorded and how it is accounted for. Recreation and Community Services Director Manny Carrillo stated that much of the revenue funds received for various programs or activities is used to offset the cost to the City; he then deferred to Finance Director Rose Tam to provide a more accurate explanation. Finance Director Tam stated that the funds received as revenue for publication of advertisement in the Baldwin Park NOW is deposited into a designated account and is used to offset the cost of printing and related expenses. Councilmember Baca then asked about the Certified Farmer's Market and the expenditures associated with this program; asked about a services associated with various events and how funding is identified. Councilmember Baca asked that the ordinance be brought before Council in a Study Session for review and possibly revised the ordinance; Councilmember Rubio and Councilmember Baca both suggested that members of the business community be included so as to provide input when reviewing and revising the ordinance, particularly as it relates to the use of this tax. A motion was made by Pacheco, seconded by Garcia. When the Mayor called for any objections, Councilmembers Baca and Rubio voiced objection. At the Mayor's direction, Treasurer Contreras took a Roll Call vote for a final determination on this motion. The roll call vote resulted in the following: AYES: Lozano, Garcia, Pacheco NOES: Baca, Rubio ABSENT: None. ABSTAIN: None. A motion was made by Pacheco, seconded by Garcia, carried (3-2; Councilmembers Baca and Rubio voting no) to approve the FY 2016-2017 Business Improvement Allocation Budget, then waive further reading, read by title only, and adopt Resolution No. 2016-125, entitled "A Resolution of the City Council of the City of Baldwin Park, Confirming the Advisory Board's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2016-2017." Following the conclusion of the vote, Councilmember Pacheco pointed to several of the services and activities that directly benefit the businesses. Councilmember Baca directed that the CEO look into the ordinance that exists for the Business Improvement tax, noting that it has not been reviewed in 30 years; also noted that the Noise ordinance needs to be reviewed and asked that any ordinances that have not been reviewed in the past 10 years should be considered for revision to reflect the current community needs. Page 11 of 21 REPORTS OF OFFICERS 14. SIX MONTH UPDATE ON GRANT WRITING ACTIVITIES FROM CALIFORNIA CONSULTING AND DEL SOL SOLUTIONS Staff recommends that Council review and receive the report, and provide direction to staff. CEO Yauchzee referred Council to the staff report and attachments included with the agenda packet and stated that representatives from each of the consultant companies are present in order to provide information and answer any questions Council may have. Steve Samuelian, owner of California Consulting (CC), and David Marquez, Grant Writer, provided a written report and summarized the content of the report; identified staff members that have been working with the City and pointed to specific grants and dollar amounts that CC has applied for on behalf of the City. Mr. Samuelian also recited some additional grants that have been sought on behalf of the Public Works Department and the Housing and Economic Development departments. He noted that his staff works very hard to make sure the grants match the needs of the City and that quality, rather than quantity, is the priority. Councilmember Rubio commented that CC is currently working with two departments within the City; she inquired about the additional costs should the City choose to have CC work with additional departments. Mr. Samuelian confirmed that CC is fully staffed and could take on the additional work; commented that an increase in the contract would be necessary but that it would not be a dramatic increase and he would be willing to meeting the CEO Yauchzee to negotiate any additional fees. Councilmember Baca asked that Mr. Marquez elaborate on what CC is working on as it relates to the Metro Village project as she is unclear about current and previous grant fund requests. Mr. Marquez began explaining when Director Carrillo noted that the current grant fund requests are for Phase II of the project. With that, Councilmember Baca was satisfied and thanked Mr. Marquez. Councilmember Pacheco asked what the average length of time, start to finish, it takes to successfully obtain a grant. Mr. Samuelian explained that it depends on the nature of the grant and the agency, noting that 2 months is the best case scenario, the average is 6 months but also stating that some grants can take up to a year. Councilmember Pacheco asked that the consultant provide an estimated completion with each grant update report provided. Mr. Solano, representing Del Sol, narrated the report provided to Council and highlighted the grant funds that have been or are currently being worked on. Mr. Solano sought approval from Council to negotiate with staff the restructuring of the contract from a monthly retainer to a project -by -project or hourly rate. He felt that this would be a more efficient and cost effective manner in which to perform this contract. Councilmember Pacheco asked Mr. Solano for clarification on some grant projects that had previously been worked on. Councilmember Pacheco asked that Del Sol also Page 12 of 21 provide estimated time of completion for the grants identified in their reports. A motion was made by Pacheco, seconded by Garcia. When the Mayor called for any objections, Councilmember Rubio voiced objection, stating that discussion had not yet been concluded. At the Mayor's direction, Treasurer Contreras took a Roll Call vote for a final determination on this motion. The roll call vote resulted in the following: AYES: Lozano, Garcia, Pacheco NOES: Baca, Rubio ABSENT: None. ABSTAIN: None. Councilmember Rubio voiced her objection to the motion and stated for the record "I believe this is to be absolutely inappropriate. We are paying for consultants, and as council members we're not given the opportunity to ask questions. How do we make informed decisions if we haven't had a chance to ask questions? How do you make an informed decision if you don't have all the information for us to be spending taxpayer money? I just don't get that, so I really have to strongly state my objection that this is not about not going forward with the contract, this is about having answers. I would like the opportunity to ask questions if we're spending taxpayer money and the answer to that is no — I object." A motion was made by Pacheco, seconded by Garcia, and carried (3-2; Councilmembers Baca and Rubio voting no) to direct staff to renegotiate contracts with both consultants and return again with reports to Council. Councilmember Baca expressed concern regarding previous invoices submitted from Del Sol and recited some of the entries from invoices previously submitted by Del Sol. Pointed out that some invoices seemed inconsistent, seemed excessive, changed from lump sum to hourly, and were in need of clarification and justification for the invoice entries and charges; pointed out that there is no evidence that Del Sol has shown any results for the work being billed for. A motion was made by Pacheco, seconded by Garcia, to direct staff to meet with both consultants to review invoices and report back to Council. Mayor Lozano gave direction to City Treasurer Contreras to take a Roll Call vote, however, Councilmember Rubio objected, stating that the item was still on the table for discussion and she had additional questions. Mayor Lozano conferred with City Attorney Tafoya, who informed Council that there was a previous motion and discussion was suspended. Following the vote, discussion continued. That discussion must be completed before any other motion or action can be taken. Councilmember Baca reiterated her questions as to Mr. Solano's explanation of the services and justification of charges billed to the City. Councilmember Baca further asked that Mr. Solano prepare a report and bring it back before Council. Councilmember Rubio pointed out that, during review of performance and invoices of the two consultants, she found that there were several places where duplicate work was Page 13 of 21 being performed. She pointed out that this is not in the best interest of taxpayers, nor is it cost effective for staff to have to meeting with two different consultants that are essentially working on the same grant. Councilmember Rubio asked that Council consider shifting all work to California Consulting, since they have shown strong performance and they confirmed that they have the ability to take on the additional work. A motion was made by Rubio, seconded by Baca, to suspend all negotiations with Del Sol to allow time to further review of the contract and invoicing, and transfer all current and upcoming projects to California Consulting until the review of Del Sol is concluded. Councilmember Pacheco voiced objection. At the Mayor's direction, Treasurer Contreras took a Roll Call vote for a final determination on this motion. The roll call vote resulted in the following: AYES: Baca, Rubio NOES: Lozano, Garcia, Pacheco ABSENT: None. ABSTAIN: None. The motion failed with a vote of (2 — 3) with Mayor Lozano, Mayor Pro Tem Garcia and Councilmember Pacheco voting no. Mayor Pro Tem Garcia asked for clarification and reiterated that the motion that was just passed is to renegotiate contracts and that the proposal by Del Sol to renegotiate the contract at an hourly rate rather than a flat monthly would like be acceptable. Councilmember Pacheco requested that, given the allegations, the consultants, staff and Councilmembers Baca and Rubio sit down and review the invoices in question to answer any questions that may be outstanding and to clarify any questions that exist. Councilmember Baca made a motion to direct that Del Sol appear at the Council Meeting of August 21, 2016, with a report that provides detailed justification for services billed to the City. Mayor Pro Tem Garcia amended the motion to include the direction that the renegotiated contract be brought back before Council at that same meeting. Councilmember Rubio briefly clarified that her previous comments were not allegations but were, in fact, true but that the invoices she audited were not those of California Consulting or Del Sol. Councilmember Baca noted for the record, to those listening to the audio, that the referenced invoices and all other invoices are a matter of public record and can be requested for review. A motion was made by Garcia, seconded by Baca, and carried (5 — 0) to direct that Del Sol appear at the Council Meeting of August 21, 2016, with a report that provides detailed justification for services billed to the City, that staff will bring back a renegotiated contract with Del Sol, and that staff will fully vet all future invoices Page 14 of 21 prior to payment to consultants so that Council will not see these kinds of issues in the future. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 15. CONSIDER THE RATE ADJUSTMENT REQUEST FOR SOLID WASTE FEES DUE TO CPI INCREASE, MANDATED RECYCLING AND QUARANTINE SURCHARGES, AND ADOPT RESOLUTION NO. 2016-141 APPROVING THE RATE ADJUSTMENTS Staff recommends that Council give staff direction based on the Study Session as staff cannot make a recommendation at this time since adequate information was not provided prior to the agenda posting. Waste Management subsequently provided details of the Rate Adjustment Request for Solid Waste Fees to include: 1. An annual rate increase equal to the percentage increase in the Consumer Price Index (Garbage and Trach Collection, U.S. City Average, published by the United States Department of Labor, Bureau of Labor Statistics); 2. The establishment of new rates for commercial businesses that are now required to recycle organics per California State Assembly Bill 1826 (AB 1826); and 3. A surcharge of $0.81/month/home to offset additional costs incurred by Waste Management to properly handle green waste generated within an area of the City inside a California Department of Food and Agriculture (CDFA) quarantine that restricts the movement and requires specific handling of green material to prevent the spread of Huanglongbing disease. Waste Management later amended the request to approve only items 1 and 2. Item 3, the CDFA quarantine surcharge would be removed. Councilmember Baca asked that this item be brought back before Council in September as there are several issues that need to be discussed and items that are ambiguous. Mayor Lozano noted that item 3 of the request for the surcharge was removed. Mayor Pro Tem Garcia pointed out that, since item 3 of the request had been rescinded by Waste Management, she would like to have this item move forward and be given consideration for approval. A motion was made by Baca, seconded by Rubio, to move this item to a meeting in September for consideration and further discussion. Mayor Pro Tem Garcia voiced objection. At the Mayor's direction, Treasurer Contreras took a Roll Call vote for a final determination on this motion. The roll call vote resulted in the following: AYES: Baca, Rubio NOES: Lozano, Garcia, Pacheco ABSENT: None. ABSTAIN: None. Page 15 of 21 The motion failed with a vote of (2 — 3) with Mayor Lozano, Mayor Pro Tem Garcia and Councilmember Pacheco voting no. Discussion continued as Council expressed discontented with Waste Management's tactic of trying to charge the customers for disposal of green waste when Waste Management would actually be making money in the disposal of the green waste (for compost, etc.). A motion was made by Garcia, seconded by Lozano, and carried (5 — 0) to approve the Rate Adjustment Request for Solid Waste Fees to include: 1. An annual rate increase equal to the percentage increase in the Consumer Price Index (Garbage and Trach Collection, U.S. City Average, published by the United States Department of Labor, Bureau of Labor Statistics); and 2. The establishment of new rates for commercial businesses that are now required to recycle organics per California State Assembly Bill 1826 (AB 1826). AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 16. APPROVAL OF ADMINISTRATIVE POLICY NO. AP -16-031, ENTITLED "BALDWIN PARK SOCIAL MEDIA POLICY" Staff recommends that Council: a) Approve Administrative Policy No. AP -16-031 with black -out period of two (2) months which bars any promotion of any City Official in any social media platform for two months prior to any City election cycle; or b) Approve Administrative Policy No. AP -16-031 as is, entitled "Baldwin Park Social Media Policy" effective August 3, 2016; or c) Provide staff direction. Councilmember Baca asked that staff implement an information spot that could be featured on the City's television station, such as providing service announcements or a brief dialogue with department heads to discussion matters of community interest. Mayor Pro Tem Garcia made a motion to approve the item, however, Councilmember Pacheco asked that this item be held over to a future meeting in order to clarify the "black out period" options. A motion by Pacheco, seconded by Garcia, and carried (5 - 0) to carry this item to a future meeting once staff has made appropriate revisions requested by Council. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Page 16 of 21 17. REVIEW OF CURRENT APPLICATIONS AND CONSIDER APPOINTMENT OF OFFICE SEAT NO. 5 ON THE RECREATION AND COMMUNITY SERVICES COMMISSION, AND APPROVE RESOLUTION NO. 2016-124 ACCORDINGLY Staff recommends that Council review the Commission applications submitted for Office Number 5 of the Recreation and Community Services Commission, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt Resolution No. 2016-124, entitled, "A Resolution of the City Council of the City of Baldwin Park Appointing Individuals to the Recreation & Community Services Commission of the City of Baldwin Park, to Office Numbers 1, 2, 3, 4, and 5." A motion by Lozano, seconded by Garcia, and carried (5 — 0) to nominate and appoint Jesus Rodriguez to the Recreation & Community Services Commission, Office 5. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 18. APPROVE RESOLUTION NO. 2016-127, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY," AND FOLLOWING REVIEW AND APPOINTMENT OF MEMBERS TO ESTABLISHED COMMITTEES, ADOPT SAID RESOLUTION Staff recommends that Council 1) review and appoint members to the positions of representatives and alternates of the established committees and organizations presented in Resolution No. 2016-127, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City;" and 2) review in-house committee appointments and select or nominate members as representatives of these committees accordingly. San Gabriel Valley Water Association 1. Councilmember Susan Rubio 2. Mayor Manuel Lozano Motion by Rubio, second by Baca, carried (5 — 0) Los Angeles County Sanitation District Nos. 15 & 22 1. Mayor (mandatory) 2. Councilmember Ricardo Pacheco Motion by Garcia, second by Lozano, carried (5 — 0) League of California Cities — Los Angeles County Division 1. Councilmember Cruz Baca 2. Councilmember Susan Rubio Motion by Rubio, second by Baca, carried (5 — 0) Page 17 of 21 Civil Defense Area "D" Director's Meeting 1. Police Chief Michael Taylor 2. Mayor Manuel Lozano Motion by Lozano, second by Rubio, carried (5 — 0) Civil Defense Area"D" General Membership 1. Police Chief Michael Taylor 2. Councilmember Ricardo Pacheco Motion by Lozano, second by Baca, carried (5 — 0) Independent Cities Association 1. Mayor Pro Tem Monica Garcia 2. Councilmember Ricardo Pacheco Motion by Lozano, second by Garcia, carried (5 — 0) Independent Cities Association Lease Finance Authority 1. Councilmember Ricardo Pacheco 2. Police Chief Michael Taylor Motion by Pacheco, second by Garcia, carried (5 — 0) Los Angeles County — City Selection Committee 1. Mayor Manuel Lozano (mandatory) 2. Mayo Pro Tem Monica Garcia Motion by Lozano, second by Pacheco, carried (5 — 0) Southern California Association of Governments 1. Councilmember Cruz Baca 2. Councilmember Susan Rubio Motion by Lozano, second by Rubio, carried (5 — 0) Foothill Transit Zone 1. Councilmember Ricardo Pacheco Motion by Garcia, second by Lozano, carried (3 — 2); Baca and Rubio — No 2. Councilmember Baca Motion by Rubio, second by Baca, carried (5 — 0) San Gabriel Valley Council of Governments 1. Mayor Pro Tem Monica Garcia Motion by Pacheco, second by Garcia, carried (3 — 2); Baca and Rubio — No 2. Councilmember Cruz Baca Motion by Rubio, second by Baca, carried (5 — 0) Independent Cities Risk Management Authority (ICRMA) 1. Councilmember Ricardo Pacheco 2. Mayor Manuel Lozano 3. Chief Executive Officer Shannon Yauchzee Motion by Baca, second by Garcia, carried (5 — 0) Page 18 of 21 City Committees Audit Committee — Susan Rubio; Cruz Baca Civic Center Park/Plaza — Susan Rubio; Cruz Baca Community Collaboration Committee — Susan Rubio; Ricardo Pacheco Ad Hoc Committee for Downtown Business — Ricardo Pacheco; Monica Garcia WorkSource Committee — Ricardo Pacheco; Cruz Baca Median Landscape Committee — All Council Energy Committee — All Council A motion by Pacheco, seconded by Garcia, to direct that all Committee memberships will remain the same and that all Committees be made up of all five councilmembers. Councilmember Baca voiced objection. At the Mayor's direction, Treasurer Contreras took a Roll Call vote for a final determination on this motion. The roll call vote resulted in the following: AYES: Lozano, Garcia, Pacheco NOES: Baca, Rubio ABSENT: None. ABSTAIN: None. The motion carried with a vote of (3 — 2) with Councilmember Rubio and Councilmember Baca voting no. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Councilmember Susan Rubio for discussion & direction on the following: • Councilmember Rubio is requesting consideration to renegotiate consultant contracts and suspend all payments until the duplication of services is stopped, and they provide specific explanation of all services rendered. Councilmember Rubio expressed concern regarding the payment of consultant invoices when the work being billed for is not being fully verified; pointed out that there appears to be duplicate work being performed by different consultants. Voiced strong objection to the consultants using City staff to perform some of the tasks that the consultant should be doing. Councilmember Rubio recounted the previous action of Council in which the contract approval threshold was increased from $25,000 to $120,000; expressed her displeasure that contracts of such high dollar values were being approved and council was not kept informed. Councilmember Pacheco suggested that staff be directed to look further into the administration of contracts and more closely monitor invoicing and payment to consultants. Mayor Pro Tem Garcia opined that the concerns raised by Councilmember Rubio were indirectly related to her meetings with consultants during the pre-election period when political campaign fundraising was underway; implied that there was a political agenda associated with the objection to the higher contract thresholds; pointed out that there has never been any charges or investigation by authorities for wrongdoing. Page 19 of 21 Councilmember Rubio pointed out that a significant amount of money was paid to a consultant when, in fact, SGV Vector Control had told her that they would pay for all of the costs associated with resident outreach. Councilmember Rubio made inquiries with staff about preparation of project schedules and other work that had been performed and billed by a consultant. Councilmember Rubio stated that her main concern is how residents' money is being spent and that monitoring expenditures is important; asked that further discussing on this topic be agendized for a study session. Councilmember Pacheco alleged that Councilmember Rubio was questioning the invoices and consultant contracts as a retaliatory act in response to not making a significant contribution to her sister's election campaign; suggested that staff/council sit down and review the invoices and contracts in question; . Mayor Pro Tem Garcia stated that staff is being blind -sided by these questions; agreed to reviewing invoices if that is what is necessary but that staff should be trusted to manage these projects. Councilmember Baca exampled the importance of auditing invoices and performance by recapping a past incident in which an attempt was made to rush through invoices for the purchase of what was supposed to be specialty oil filters, at a cost of $40,000, when, in fact, there was nothing special about the filters. Strongly stated that examining the invoices and work performance is not a political issue. Councilmember Baca noted that Mayor Pro Tem Garcia and Councilmember Pacheco left the dais and subsequently left the Council Chambers. Councilmember Rubio responded to a comment pointing out that the consultant that was brought in by Councilmember Baca was hired to find ways to cut costs and would not collect any fees unless a cost savings was realized; opined that the City seems to be outsourcing work that could effectively be performed by staff. • Councilmember Rubio is requesting consideration of a space near the Police Department to designate as an e-commerce (buyer/seller) exchange area to protect consumers from theft or inappropriate behavior, as well as a designated child custody drop-off area. Councilmember Rubio explained that there have been many instances in which people have been assaulted and/or robbed when they meet, in good faith, with another person for what was allegedly buy/sell exchange. Councilmember Rubio would like to have a parking area designated where people can meet to exchange children or to exchange goods through a buy/sell transaction can do so safely. Chief Taylor stated that he has already spoken to staff and identified the large patio area behind the ARC building and adjacent to the Police Department entrance as a designated location; noted that some minor adjustments to security cameras would need to be made but the area is currently well lit, has wide ingress and egress, and its proximity to the police department heighten the security of the location. Page 20 of 22 • Councilmember Rubio is requesting discussion and consideration to enhance and/or implement new programs to improve police/community relations. Councilmember Rubio asked that some enhancements be made to showing the collaboration of the City and Police Department, showing the unity; asked that a banner be prepared to feature both the City seal and Police Department symbol. Request by Councilmember Cruz Baca for discussion & direction on the following: • Councilmember Baca is requesting consideration of directing legal counsel to research the Good Samaritan Food Act in regards to donating food from our City events to those less fortunate, and in addition from our restaurants, church events, and other organizations. Food could be offered to non -profits, for pick up and also possible delivery. Councilmember Baca asked that the City Attorney research the Good Samaritan Food Act, which was originally passed in the 1960's; the Act allows for the donation of leftover food from events (public or private) to churches, shelters and other community food kitchens but provides liability protection to those who donate. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Councilmember Rubio, to adjourn the Regular meeting at 10:37 p.m. Mayor F_AVN_>f**fi Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: Page 21 of 21 MINUTES ITEM NO. 4 BALDWIN PARK HOUSING AUTHORITY AUGUST 17, 2016, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 9:53 p.m. ROLL CALL City Council present: Council Member Ricardo Pacheco Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 9:54 p.m. and seeing no one wishing to speak, Public Communications closed at 9:54 p.m. CONSENT CALENDAR 1. TREASURER'S REPORT: JUNE 2016 Staff recommends that the City Council receive and file the June 2016 Treasurer's Report. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to receive and file the June 2016 Treasurer's Report. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 9:54 p.m. Mayor ATTEST: City Clerk APPROVED: MINUTES BALDWIN PARK FINANCE AUTHORITY AUGUST 17, 2016, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order by Mayor Lozano at 9:50 p.m. ROLL CALL City Council present: Council Member Ricardo Pacheco Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tem Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 9:50 p.m. and seeing no one wishing to speak, Public Communications closed at 9:50 p.m. CONSENT CALENDAR 1. TREASURER'S REPORT: JUNE 2016 Staff recommends that the City Council receive and file the June 2016 Treasurer's Report. A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to receive and file the June 2016 Treasurer's Report. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozano, seconded by Garcia, to adjourn the meeting at 9:52 p.m. Mayor ATTEST: City Clerk APPROVED: MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING AUGUST 17, 2016, 6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 6:15 p.m. by Mayor Lozano. ROLL CALL PRESENT: Councilmember Ricardo Pacheco Councilmember Susan Rubio Councilmember Cruz Baca Mayor Pro Tem Monica Garcia Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:15 p.m. Seeing no one wishing to speak, Public Communications closed at 6:15 p.m. OPEN SESSION 1. PRESENTATION OF THE 5 -YEAR CAPITAL IMPROVEMENT PROJECT BUDGET FOR FY 2016 - 2021 Presentation by Finance Director Rose Tam to review of the proposed 5 -Year Capital Improvement Project (CIP) Budget for the five year fiscal period from July 2016 to June 2021. Chief Executive Officer Shannon Yauchzee began by providing a brief overview and the goal of the presentation; noted some upcoming projects including procuring computer workstations and servers, hybrid vehicles for code enforcement, several upcoming public works projects and funding for the Metrolink and Quiet Zone. As discussion ensued, staff members answered questions of Council, explaining restrictions on funding sources, grant opportunities and progress made thus far. Council expressed appreciation to staff and noted their satisfaction of the discussion; CEO Yauchzee concluded the presentation and thanked Council for their consideration. Page 1 of 3 RECESS TO CLOSED SESSION At 6:40 p.m., Council recessed to Closed Session. 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: Murillo v City of Baldwin Park, Case No. 2:16-cv-05265 3. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Three (3) 4. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code §54956.8: Property: 14434 East Pacific Avenue – APN #8553-023-007 Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Amelia Perez and Mario Zavala, seller's agent Under Negotiation: Price and terms of payment Property: 4024 Maine Avenue – APN #8554-001-910; 14408 Ramona Blvd – APN #8554-001-012; and 14412 Ramona Blvd – APN #8554-001-011 Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: City of Baldwin Park; Ramon Arias; and Miguel Rascon Under Negotiation: Price and terms of payment 5. PUBLIC EMPLOYEE APPOINTMENT (GC §54957): Title: Human Resources Manager RECONVENE TO OPEN SESSION ADJOURNMENT There being no further business, motion was made by Lozano, seconded by Pacheco, to adjourn the meeting at 7:14 p.m. REPORT ON CLOSED SESSION Mayor Lozano reported out of Closed Session that no action was taken on any items discussed. Page 2 of 3 Mayor ATTEST: City Clerk APPROVED: Page 3 of 3 STAFF REPORT TO: FROM: DATE: SUBJECT: APPROVAL OF ADDITIONAL FUNDING FOR CITY PROJECT NO. 2016-0152 CORAK STORM DRAIN SUMMARY This item will add an additional $80,000 appropriation to the Corak Storm Drain project to supplement funds for the purpose of constructing sewer lateral relocations. The sewer laterals were found to be in conflict with the proposed alignment of the new storm drain system. FISCAL IMPACT The approval of this action will have no impact on the City's General fund. The additional funding authorized by this report will be appropriated from Proposition C — Fund #245. The funds will be transferred from CIP Project No. CIP-22 approved in this fiscal year's CIP budget. RECOMMENDATION It is recommended that the City Council: 1 Approve the appropriation of $80,000 from Proposition C — Fund #245; 2. Authorize the Director of Finance to make the appropriate transfers and fund adjustments. BACKGROUND On June 20, 2016, the City Council accepted the Plans and Specifications for this project and authorized staff to advertise the project. On August 3, 2016, the City Council awarded the project to Wright Construction, Inc. The project commenced work on August 29"', 2016. During the course of construction, Wright Construction, Inc. encountered unforeseen conditions where sewer laterals were found to be in conflict with the proposed alignment of the storm drain system. These conflicts where not accounted for in the original design of the project. It is not uncommon for a project of this nature to encounter unforeseen conditions. To address these conflicts staff has met with Wright Construction and devised a solution that entails the relocation of 5 sewer laterals along Corak Street and fencing along private property easement. To proceed with the work schedule, Wright Construction has requested a contract change order in the amount of $80,000 as well as, additional contract time to complete the work. Staff is in agreement with the proposed work and recommends that City Council approve this request. LEGAL REVIEW None Required. ALTERNATIVES Council may choose not to approve the additional funding and remove the additional scope of work from the project. This work may be done under a new contract bid; however, this action is not recommended, as it may not realize cost saving to properly safeguard the improvements done by other contractor. ATTACHMENTS None ITEM NO. (D STAFF REPORT o* gp LwD"'TO: Honorable Mayor and City Council members HUS OF . rHe a° FROM: Sam Gutierrez, Interim Public Works Director n.. saN oa�� v DATE: November 2, 2016 xc' /ALET �°�': tig°r SUBJECT: APPROVE PARCEL MAP NO. 1427 SUMMARY This item ratifies ministerial approval of Parcel Map No. 1427 pursuant to the State Subdivision Map Act and the City of Baldwin Park Municipal code. FISCAL IMPACT The approval of this Parcel Map will have no impact on the City's General fund. The public improvements will be incorporated in the City's infrastructure capital upon their satisfactory construction and acceptance. RECOMMENDATION It is recommended that the City Council approve Parcel Map No. 1427 and authorize the City Clerk and staff to sign the final tract map. BACKGROUND The proposed Parcel map is a consolidation of three lots into one commercial lot which is in the Freeway Commercial Zone (Sierra Vista Overlay). This subdivision reversion is surrounded by Garvey Avenue to the south, Feather Avenue to the west and Corak Street on the north-east. This project will merge three (3) existing parcels, • 8555-017-021 — Formally a single family residential property • 8555-017-026 — Formally a single family residential property • 8555-017-013 — Formally a car dealership The redefined vacant commercial lot will complement the new LA Fitness property on Garvey Avenue. The developer, BP TRIANGLE, LLC (a Delaware Limited Liability Company), has satisfied all the conditions established for this project and has agreed to complete offsite improvements and will complete recordation with the Los Angeles County Recorders Office prior to receiving the Certificate of Occupancy. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVE Since the Parcel Map meets all conditions of approval and is substantially compliant with the previously approved tentative map, there is no alternative to final map approval (Section 66474.1 of the California Government Code). ATTACHMENTS #I Parcel Map No. 1427 #2 Street Dedication #3 Access Easement Attachment #1 I pkim 39,191 SQ. 191 S PARCEL MAP NO. 1427 FT. PNA'ERTY BURVEYFD Oft 10/14/2018 IN THE CITY OF BALDWIN PARK COUNTY OF LAS ANGELES, STATE OF CAUFORNIA BEING A MERGER OF THOSE PORTIONS OF LOTS 16, 17, 18 AND 19 OF TRACT NO. 11815. AS PER MAP FILED IN BOOK 215. PAGES 6 AND 7 OF MAPS AND A PORTION OF LOT 29 OF EL MONTE WALNUT PLACE AS PER MAP FLED IN BOOK 6 PAGE 104 OF MAPS. IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY MSL ENGINEERING, INC. OCTOBER 2016 W WdW MIC TMT K AM: M COMM CP M LANDS NCWOIO MTM M 9UBOMMOM MOM ON TIAs NAP "m M IMSDILwa 901OEI U MIL AND W CON901T m M I'mommTON MD MW CF SAD Ww Aro 9UMM6L OPTSAMOE ILC. 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WATT ALLIANONA AWA Cfff CUM CITY PLANNWS STA7EWE4T 1 TERM STAT: TMT I NA%E ONSIND T6 MAP AND IIMT ALL PROWSM OF APRSAME ZOPW OFDNANCE OF M ON OF BMDIMM PIAN NAYS I1 COMRAD MRL OA1BA AMY L IIMMN QTY PLANNOt QTY 0► BMDMt PARC Attachment #2 gill 9 Ns d' o 01 Z a. $ CL z Ie � J J g i \ W ON W � / a: z o Q pal A EXHIBIT "A" LEGAL DESCRIPTION FOR AN IRREVOCABLE OFFER OF AN EASEMENT TO THE CITY OF BALDWIN PARK FOR PUBLIC ACCESS PURPOSES THOSE PORTIONS OF PARCEL 1 OF PARCEL MAP NO. 1427, IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK , PAGES AND OF PARCEL MAPS IN THE OFFICE OF THE RECORDER OF SAID COUNTY MORE PARTICULARLY DESCRIBED AS FOLLOWS: PARCEL A: BEGINNING AT THE SOUTHEAST CORNER OF SAID PARCEL 1; THENCE NORTH 13°30'07" WEST ALONG THE EASTERLY LINE OF SAID PARCEL 1 AND THE WESTERLY RIGHT OF WAY LINE OF CORAK STREET 70.00 FEET WIDE AS SHOWN ON SAID PARCEL MAP 5.00 FEET; THENCE SOUTH 41047'25" WEST 5.69 FEET TO A POINT IN THE SOUTHERLY LINE OF SAID PARCEL 1 AND THE NORTHERLY RIGHT OF WAY LINE OF GARVEY AVENUE 60.00 FEET WIDE AS SHOWN ON SAID PARCEL MAP, SAID POINT BEING SOUTH 82055'04" EAST 5.00 FEET FROM SAID SOUTHEAST CORNER OF PARCEL 1; THENCE NORTH 82°55'04" WEST ALONG SAID SOUTHERLY LINE AND SAID NORTHERLY RIGHT OF WAY LINE 5.00 FEET TO THE POINT OF BEGINNING OF THIS DESCRIPTION. THE AREA OF THE ABOVE DESCRIBED LEGAL DESCRIPTION CONSISTS OF APPROXIMATELY 12 SQUARE FEET. 2-11081493 COMMENCING AT THE SOUTHEAST CORNER OF SAID PARCEL 1; THENCE NORTH 13°30'07" WEST ALONG THE EASTERLY LINE OF SAID PARCEL 1 AND THE WESTERLY RIGHT OF WAY LINE OF CORAK STREET 70.00 FEET WIDE AS SHOWN ON SAID PARCEL MAP 66.75 FEET TO THE NORTHEAST CORNER OF SAID PARCEL 1, AN ANGLE POINT IN SAID CORAK STREET RIGHT OF WAY LINE, AND THE TRUE POINT OF BEGINNING OF THIS DESCRIPTION; THENCE NORTH 48°27'50" WEST ALONG THE NORTHEASTERLY LINE OF SAID PARCEL 1 AND THE SOUTHWESTERLY RIGHT OF WAY LINE OF SAID CORAK STREET 50.00 FEET WIDE 24.30 FEET; THENCE SOUTH 39017'45" EAST 32.00 FEET TO A POINT IN SAID EASTERLY LINE OF PARCEL 1 AND WESTERLY OF WAY LINE OF CORAK STREET, SAID POINT BEING SOUTH 13030'07" EAST ALONG SAID EASTERLY LINE OF PARCEL 1 A DISTANCE OF 8.90 FEET FROM SAID NORTHEAST CORNER OF PARCEL 1; THENCE NORTH 13030'07" WEST ALONG SAID EASTERLY LINE OF PARCEL 1 AND WESTERLY RIGHT OF WAY LINE OF CORAK STREET 8.90 FEET TO THE TRUE POINT OF BEGINNING OF THIS DESCRIPTION. THE AREA OF THE ABOVE DESCRIBED LEGAL DESCRIPTION CONSISTS OF APPROXIMATELY 62 SQUARE FEET. THE EXHIBIT "B" SKETCH CONSISTING OF 1 SHEET IS ATTACHED HERETO AND MADE A PART HEREOF. Page 1 of 2 EXHIBIT "A" LEGAL DESCRIPTION FOR AN IRREVOCABLE OFFER OF AN EASEMENT TO THE CITY OF BALDWIN PARK FOR PUBLIC ACCESS PURPOSES (CONTINUED) THIS LEGAL DESCRIPTION WAS PREPARED BY OR UNDER THE DIRECT SUPERVISION OF THE FOLLOWING STATE OF CALIFORNIA PROFESSIONAL LAND SURVEYOR. 10-13-2016 MSL ENGINEERING, INC. MARK S. LAMOUREUX, P.L.S. 5794 REGISTRATION EXPIRES 06-30-2018 MSL 1N 14013 Page 2 of 2 4 NWM S7A4 Exp. 06/30/2018 * `r c�rt,1 Attachment #3 , `00s 0 EXHIBIT "B" SKETCH IRREVOCABLE OFFER OF AN EASEMENT TO THE CITY OF BALDWIN PARK FOR PUBUC ACCESS PURPOSES ` VEN N J� Le, ftp` �c No. 5794 E'LY UNE OF PARCEL 1 OF TRUE NORTH 0 10 20 40 GRAPHIC SCALE SCALE: 1 "=20' \ JN 14013 — 14013 ACCESS ESMNT.DWG GARVEY .a AVENUE IRREVOCABLE OFFER OF AN EASEMENT FOR PUBLIC ACCESS PURPOSES PARCEL A = 12 SQ. FT. PARCEL B = 62 SQ. FT. PARCEL MAP NO. v1427, PMB 3 L)z as a a 0 a, Z NJ1 J W U m 35 V' :3 < iCLP 04 �s N o :"! N41'47'25"E, 5.69' 9 N82'S5'04'W, 5.00' SE COR. PARCEL 1 OF PARCEL MAP NO. 1427, PMQ PARCEL A POB PARCEL A, AND POC PARCEL B GARVEY .a AVENUE IRREVOCABLE OFFER OF AN EASEMENT FOR PUBLIC ACCESS PURPOSES PARCEL A = 12 SQ. FT. PARCEL B = 62 SQ. FT. Name: PARCEL A North: 4980.9200' segment #1 . Line Course: N82° 55' 04"w North: 4981.5365' segment #2 . Line course: N41' 47' 25"E North: 4985.7819' Segment #3 . Line PARCEL A.tXt East: 5396.9254' Length: 5.000' East: 5391.9636' Length: 5.694' East: 5395.7581' course: 513° 30' 07"E Length: 5.000' North: 4980.9201' East: 5396.9255' Perimeter: 15.694' Area: 11.70 Sq. Ft. Error closure: 0.0001 course: N53' 07' 35"E Error North: 0.00004 East: 0.00006 Precision 1: 156940.000 Page 1 Name: PARCEL B North: 5045.8279' segment #1 . Line Course: 513° 30' 07"E North: 5037.1759' segment #2 . Line PARCEL B.txt East: 5381.3401' Length: 8.898' East: 5383.4176' Course: N39° 17' 45"W Length: 32.000' North: 5061.9402' East: 5363.1512' segment #3 . Line Course: 548° 27' 50"E Length: 24.299' North: 5045.8277' East: 5381.3399' Perimeter: 65.197' Area: 61.95 sq. Ft. Error Closure: 0.0003 Course: 542° 38' 21"W Error North: -0.00019 East: -0.00017 Precision 1: 217323.333 Page 1 EXHIBIT "A" LEGAL DESCRIPTION FOR OFFER OF STREET DEDICATION IN FEE SIMPLE TO THE CITY OF BALDWIN PARK THAT PORTION OF THE NORTHWESTERLY HALF OF THE SOUTHWESTERLY HALF OF LOT 29 OF EL MONTE WALNUT PLACE, IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 6, PAGE 104 OF MAPS IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY DESCRIBED IN THE EASEMENT DEED TO THE CITY OF BALDWIN PARK, A MUNICIPAL CORPORATION, FOR PUBLIC STREET, SEWER, DRAINAGE AND OTHER APPURTENANT USES THERETO RECORDED DECEMBER 16,1965 AS INSTRUMENT NUMBER 2418 IN OFFICIAL RECORDS OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF PARCEL 1 OF PARCEL MAP NO. 1427 AS PER MAP RECORDED IN BOOK , PAGES AND OF PARCEL MAPS IN OFFICE OF THE RECORDER OF SAID COUNTY; THENCE NORTH 82055'04" WEST ALONG THE SOUTHERLY LINE OF SAID PARCEL 1 AND THE NORTHERLY RIGHT OF WAY LINE OF GARVEY AVENUE 60.00 FEET WIDE AS SHOWN ON SAID PARCEL MAP 395.15 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE SOUTH HAVING A RADIUS OF 232.00 FEET; THENCE WESTERLY 28.39 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 07°00'40" TO THE TRUE POINT OF BEGINNING OF THIS DESCRIPTION, SAID POINT BEING THE TRUE POINT OF BEGINNING OF THE LAND DESCRIBED IN SAID INSTRUMENT NO. 2418, SAID TRUE POINT ALSO BEING A POINT OF CUSP WITH A REVERSE CURVE CONCAVE TO THE NORTHWEST HAVING A RADIUS OF 25.00 FEET; THENCE NORTHEASTERLY 21.17 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 48031'21" TO A LINE BEING THE SOUTHWESTERLY PROLONGATION OF THE SOUTHEASTERLY LINE OF LOT 15 OF TRACT NO. 11815 AS PER MAP RECORDED IN BOOK 215, PAGES 6 AND 7 OF MAPS IN THE OFFICE OF THE RECORDER OF SAID COUNTY, SAID LINE ALSO BEING THE NORTHWESTERLY RIGHT OF WAY LINE OF FEATHER AVENUE 60.00 FEET WIDE AS SHOWN ON SAID PARCEL MAP; THENCE NORTH 41032'55" EAST ALONG SAID LINES 65.53 FEET TO A POINT ON A LINE BEING THE SOUTHEASTERLY PROLONGATION OF THE SOUTHWESTERLY LINE OF SAID LOT 15; THENCE SOUTH 48027'45" EAST ALONG SAID PROLONGATED SOUTHWESTERLY LINE 60.00 FEET TO A LINE BEING THE SOUTHWESTERLY PROLONGATION OF THE NORTHWESTERLY LINE OF LOT 16 OF SAID TRACT NO. 11815, SAID LINE ALSO BEING THE NORTHWESTERLY LINE OF SAID PARCEL 1 AND THE SOUTHEASTERLY RIGHT OF WAY LINE OF SAID FEATHER AVENUE; THENCE SOUTH 41°32'55"WEST ALONG SAID LINES 6.70 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 15.00 FEET; THENCE SOUTHEASTERLY 32.59 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 124027'59" TO THE SOUTHERLY LINE OF SAID PARCEL 1 AND NORTHERLY RIGHT OF WAY LINE OF SAID GARVEY AVENUE; THENCE NORTH 82°55'04" WEST ALONG THE WESTERLY PROLONGATION OF THE SOUTHERLY LINE OF SAID PARCEL 1 AND SAID NORTHERLY RIGHT OF WAY LINE 84.38 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE SOUTH HAVING A RADIUS OF 232.00 FEET; THENCE WESTERLY 28.39 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 07000'40" TO THE TRUE POINT OF BEGINNING OF THIS DESCRIPTION. THE AREA OF THE ABOVE DESCRIBED LEGAL DESCRIPTION CONSISTS OF APPROXIMATELY 3,551 SQUARE FEET. THE EXHIBIT "B" SKETCH CONSISTING OF 1 SHEET IS ATTACHED HERETO AND MADE A PART HEREOF. Page 1 of 2 EXHIBIT "A" LEGAL DESCRIPTION FOR OFFER OF STREET DEDICATION IN FEE SIMPLE TO THE CITY OF BALDWIN PARK (CONTINUED) THIS LEGAL DESCRIPTION WAS PREPARED BY OR UNDER THE DIRECT SUPERVISION OF THE FOLLOWING STATE OF CALIFORNIA PROFESSIONAL LAND SURVEYOR. ��,•,,,.,,,it,r,� 10-13-2016 MSL ENGINEERING, INC. a°" kZO MARK S. LAMOUREUX, P.L.S. 5794 Exp. lois r REGISTRATION EXPIRES 06-30-2018". �"� MSL JN 14013A { c�#�;� Page 2 of 2 Lq'/YID �4�yy4 A N C 10/13/16 X 9A No. 5794 5., EXHIBIT "B" SKETCH OFFER OF STREET DEDICATION TO THE CITY OF BALDWIN PARK IN FEE SIMPLE N TRUE NORTH 0 10 20 40 GRAPHIC SCALE SCALE: 1"=20' JN 14013 - 14013 ST DEDICATION.DWG Cl h ti N82'55'04"W m •<v cel o ,,h a: ,tiry� Gp,RVEY CURVE DATA TABLE DELTA RADIUS LENGTH Cl 07'00'40" 232.00' 28.39' C2 48'31'21" 25.00' 21.17' C3 124'27'59" 15.00' 32.59' 395.15' AVENUE OFFER OF STREET DEDICATION F/R/j/71 IN FEE SIMPLE = 3,551 SQ. FT. cr.z as as a� U yJj .aa Cj0 � a: — * Name: INST NO. 2418 North: 5019.2368' segment #1 . Line Course: N82° 55' 04"W North: 5029.6398' segment #2 . Curve INST. NO.2418.TXT East: 5088.5200' Length: 84.376' East: 5004.7877' Length: 28.389' Radius: 232.000' Delta: 007°00'40" Tangent: 14.212' chord: 28.372' course: N86` 25' 24"W course In: S07° 04' 56"W Course Out: NOW 04' 16"E RP North: 4799.4099' East: 4976.1836' End North: 5031.4098' East: 4976.4710' segment #3 . Curve Length: 21.172' Radius: 25.000' Delta: 048°31'21" Tangent: 11.268' chord: 20.545' course: N65° 48' 35"E Course In: NOW 04' 16"E Course out: S48" 27' 05"E RP North: 5056.4097' East: 4976.5020' End North: 5039.8284' East: 4995.2119' Segment #4 . Line Course: N41° 32' 55"E Length: 65.534' Page 1 INST. NO.2418.TXT North: 5088.8737' East: 5038.6777' segment #5 . Line course: 548° 27' 45"E Length: 60.000' North: 5049.0870' East: 5083.5890' segment #6 . Line course: S41` 32' 55"W Length: 6.702' North: 5044.0713' East: 5079.1439' Segment #7 . Curve Length: 32.585' Radius: 15.000' Delta: 124°27'59" Tangent: 28.490' chord: 26.546' course: 520° 41' 04"E Course In: 548° 27' 05"E Course out: S07" 04' 56"W RP North: 5034.1225' East: 5090.3698' End North: 5019.2365' East: 5088.5205' Perimeter: 298.760' Area: 3551.35 Sq. Ft. Error closure: 0.0006 course: S58° 58' 21"E Error North: -0.00031 East: 0.00051 Precision 1: 486791.667 Page 2 STAFF RE TO: Honorable Mayor and City Councilmembers FROM: Joseph Bartolotti, Acting Chief of Police All" DATE: November 2, 2016 SUBJECT: APPROVAL TO RELEASE FUNDS ALOCATED BY THE OFFICE OF TRAFFIC SAFETY (OTS) FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM SUMMARY The City of Baldwin Park was awarded a $70,000 grant from the Office of Traffic Safety. This report requests Council approval to appropriate money granted by the Office of Traffic Safety to conduct Specialized Trac Enforcement Program (STEP). FISCAL IMPACT There is no fiscal impact to the General Fund. RECOMMENDATION Staff recommends City Council the approval to: 1. Authorize the Director of Finance to appropriate the funds awarded by the Office of Traffic Safety in the amount of $70,000. 2. Authorize the Acting Chief of Police or his designee to complete any required documents for processing the purchase of equipment and for acquiring the grant funds. BACKGROUND The City of Baldwin Park is a grantee from the Office of Traffic Safety for a grant titled "Selective Traffic Enforcement Program," (STEP). The "STEP" grant is for $70,000.00. The grant does not require the City to provide any matching funds in order to obtain the grant. The grant is specific for officers to work specialized traffic enforcement details on an overtime basis. The grant will allow the police department to continue its goal of strict traffic enforcement to continue keeping our citizens and streets safe. LEGAL REVIEW Not applicable. ALTERNATIVES 1. If the Council decides to refuse the grant, the STEP program will not be implemented. ATTACHMENTS 1. Office of Traffic Safety approval verification letter. Attachment #1 STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY 2208 KAUSEN DRIVE, SUITE 300 ELK GROVE, CA 95758 www.ots.ca.gov (918) 509-3030 (800) 735-2929 (TODD-Rdml) (918) 509-3055 (FAX) June 2, 2016 Michael Taylor Chief of Police Baldwin Park Police Department Traffic Bureau 14403 E. Pacific Avenue Baldwin Park, CA 91706 Dear Chief Taylor: EDMUND G. BROWN JR., GOVERNOR 0 W *A-40-01 * ... tjtitOaN1A Olflli o taA,IP aar1rr Grant No.: PT1705 Tentative Award Amount: $70,000.00 Congratulations! Through a competitive process, the Office of Traffic Safety (OTS) has tentatively approved your funding request for the proposal titled "Selective Traffic Enforcement Program (STEP)," contingent on approval from the National Highway Traffic Safety Administration. Your OTS Coordinator will contact you to discuss your proposal and explain the grant agreement process. It is our goal to have all new grants start no later than October 1, 2016. If approval from a City Council or the Board of Supervisors is required, you should begin that process now. Do not incur grant reimbursable costs prior to the receipt of your official approval packet from OTS or before your grant start date. OTS will initiate a statewide media news release regarding 2017 proposals selected for funding. Your agency should notpublically announce this tentative award until the grant agreement is fully negotiated and signedbyOTS: Again, congratulations on the success of your proposal. If you have any questions, please contact Ron Miller, Program Coordinator, at (916) 509-3020 or e-mail at ron.miller@ots.ca.gov. Sincerely, "-- I a7�1 RHONDA L. CRAFT Director RM:cc Sarre Our The Califomia lifestyle WatL'IREP rhftp-.//saveourwater.com/ SUMMARY Item No. 19 TO: Honorable Mayor and Members of the City Council FROM: City Attorney DATE: October 26, 2016 SUBJECT: CONSIDERATION OF A FIRST READING AND INTRODUCTION OF ORDINANCE NO. 1391, REPEALING ORDINANCE NO. 1244 AND REPEALING SECTION 30.05 OF CHAPTER 30 OF THE BALDWIN PARK MUNICIPAL CODE. Senate Bill 415 (SB 415) signed by the Governor on September 1, 2015, amended California Elections Code pertaining to municipal elections dates, essentially mandating all General Law cities to consolidate with even - year statewide elections (with an exception explained later in the report). The City of Baldwin Park ("City") has until January 1, 2018 to adopt a proposal that brings the City into compliance with S13415. If the City Council decides to move its elections to even number years at this time, the City Council would need to approve Ordinance No.1391 repealing Ordinance No. 1244 and Section 30.05 of Chapter 30 of the Baldwin Park Municipal Code dealing with the dates of elections. FISCAL IMPACT If adopted, the consolidation of elections will likely be cost neutral. If the City were conducting independent elections and moved to consolidate the elections with the County, it would result in a cost savings. However, that is not the case here because the City does not currently conduct independent elections and has already consolidated with the County for City elections. Since the County is already conducting the City of Baldwin Park elections, the change from odd number years to even number years would likely be cost neutral. If a number of other cities decide to consolidate their elections with the County at the same time the City decided to do so, it could result in a small savings. But, there is no way to tell at this point if any savings would occur. It is possible that the City will not realize any savings, as explained above, but it is very unlikely that a consolidation of elections will increase the cost of elections to the City. RECOMMENDATION Staff recommends that the City Council discuss possible adoption of Ordinance No. 1391 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REPEALING ORDINANCE NO. 1244 AND REPEALING SECTION 30.05 OF CHAPTER 30 OF THE BALDWIN PARK MUNICIPAL CODE, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF ODD - NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVEN -NUMBERED YEARS BEGINNING IN NOVEMBER 2018." BACKGROUND Senator Ben Hueso (D -San Diego) introduced SB 415 and the California Voter Participation Rights Act ("SB 415") was passed by the California legislature on September 1, 2015 to address this low voter turnout. The new law requires that a local government hold an election on a "statewide election date" if holding an election on a non -concurrent date has previously resulted in a significant decrease in voter turnout. A "statewide election date" is either the first Tuesday after the first Monday in November of even numbered years or the first Tuesday after the first Monday in June in even numbered years. A "significant decrease in voter turnout" is determined by comparing voter participation from the previous four statewide elections and four municipal elections. And if Ordinance 1391 November 2, 2016 the turnout for the regular election is at least 25 percent less than the average voter turnout within the City for the previous four statewide general elections, then the City must hold elections concurrent with statewide elections. SB415 is intended to address the declining voter turnout in national, state and municipal elections. Past history in California shows that local City elections in California have historically had significantly lower voter turnout when they are not consolidated with state and/or federal elections. In its March 2015 election, the City of Los Angeles saw a turnout of about 10%. Other jurisdictions have had a single -digit voter turnout rates for local elections. A survey of 350 California cities by The Public Policy Institute of California found that moving an election to be synchronized with the even state elections can result in a 21 to 36 percent boost in voter turnout for municipal and other elections. It is important to remember that the City elections have been held in odd number years for many years in Baldwin Park. Baldwin Park residents are used to voting on City elections in odd numbered years. Thus, the Council may want to consider conducting some type of awareness campaign for its citizens before implementing the new election consolidation in order to further increase the possibility of increasing voter turnout for City elections. Per the County Elections Division ("Division"), no city in Los Angeles County, on a non -concurrent calendar, currently meets the 25% requirement and all will be required to adopt a plan to come into compliance with SB 415 by January 1, 2018. It is important to note that any request for consolidation would require approval by the County Board of Supervisors to become operative. In the event the City Council wishes to go forward with the consolidation of elections, the City would need to submit a formal request to the Division. Recently, an analysis of more than 1000 California mayoral elections between 1995 and 2014 found that elections that coincide with a federal election such as the presidential election attracted a 40% turnout, compared with only 17% for those held in odd years. In 16 cities where election timing was changed from odd to even years, turnout went up by 15 points, from 21.4% to 36.3%. Per the County Elections Division, no city in Los Angeles County, on a non -concurrent calendar, including Baldwin Park, currently meets the 25% requirement and will be required to shift to statewide consolidation on even years. This new law requires the City to consolidate its municipal elections with statewide elections in June or November of even -numbered years. Moreover, this new legislation prohibits a local government from holding an election on any date other than a statewide election date if doing so in the past has resulted in a significant decrease in voter turnout. The City must adopt a plan to consolidate its election with the statewide election no later than January 1, 2018 and actual implementation of the plan must be accomplished not later than November 8, 2022 statewide general election. However, SB 415 does not apply to special elections. (SB 415, Section 14056). The City Attorney prepared for Council consideration Ordinance No. 1391 which will repeal Ordinance No. 1244 which included in part that the date of the City's General Municipal Election to be on the first Tuesday after the first Monday in November of odd -numbered years. The new ordinance (Ordinance No. 1391), if approved by the City Council, will extend the terms of the current Mayor and Councilmembers whose terms are expiring in December 2017 one year to December 2018 and the terms of the current Councilmembers whose terms are expiring in December 2019 one year to December 2020. In addition, if the City Council wishes to adopt Ordinance No. 1391 and move its elections to even -numbered years, it would also need to repeal Section 30.05 of Chapter 30 of the Baldwin Park Municipal Code. The proposed repeal of Ordinance No. 1244 and Ordinance 1391 November 2, 2016 Section 30.05 of Chapter 30 of the Baldwin Park Municipal Code ensures that the City is in compliance with the new legislation. There are significant potential negative impacts if the City does not consolidate its elections. Senate Bill. SB 415 created a new cause of action for voters who reside in a jurisdiction where a violation of Election Code Section 14052 (a) is alleged. Section 14052 (a) provides in part, "a political subdivision shall not hold an election other than on a statewide election date if holding an election on a non -concurrent date has previously resulted in a significant decrease in voter turnout." As a result, if a court determines a violation of Section 14052 (a) has occurred, it may force the City to reimburse any legal expenses incurred by a potential plaintiff and require immediate and appropriate remedies, including the imposition of concurrent election dates for future elections. The courts could also require additional changes such as updated voter equipment and other expensive remedies if a violation of Elections Code Section 14052 is established. In particular, Section 14054 provides, "In an action to enforce subdivision (a) of Section 14052, the court shall allow the prevailing plaintiff other than the state or political subdivision of the state, a reasonable attorney's fees consistent with the standards established in Serrano v. Priest (1977) 20 Cal. 3d 25, 48-49, and litigation expenses, including, but not limited to, expert witness fees and expenses as part of the costs. A prevailing defendant (such as Baldwin Park) shall not recover any costs, unless the court finds the action to be frivolous, unreasonable, or without foundation." LEGAL REVIEW The City Attorney has prepared this staff report and Ordinance No. 1391. ALTERNATIVES The City Council may choose any of the following: 1) Keep the election dates the same; 2) Adopt this Ordinance as presented; or 3) Implement a consolidation plan at a later time before January 1, 2018. ATTACHMENTS Attachment One: Ordinance No. 1391 "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REPEALING ORDINANCE NO. 1244 AND REPEALING SECTION 30.05 OF CHAPTER 30 OF THE BALDWIN PARK MUNICIPAL CODE AND, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF ODD -NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVEN -NUMBERED YEARS BEGINNING IN NOVEMBER 2018." Attachment Two: Senate Bill 415 Attachment #1 ORDINANCE NO. 1391 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REPEALING ORDINANCE NO. 1244 AND REPEALING SECTION 30.05 OF CHAPTER 30 OF THE BALDWIN PARK MUNICIPAL CODE, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF ODD -NUMBERED YEARS TO THE FIRST TUESDAY AFTER THE FIRST MONDAY IN NOVEMBER OF EVEN -NUMBERED YEARS BEGINNING IN NOVEMBER 2018. WHEREAS, the City's General Municipal Election is now scheduled for the first Tuesday after the first Monday in November of odd -numbered years; and WHEREAS, beginning January 1, 2018, Senate Bill 415 (SB 415), the California Voter Participation Rights Act, prohibits a local government, like the City from holding an election other than on a statewide election date if holding an election on a non -concurrent date has previously resulted in significant decrease in voter turnout (i.e., at least 25% less than the average voter turnout within the city for the previous four statewide general elections, except as specified); and WHEREAS, as the City has experienced a significant decrease in voter turnout as identified by Los Angeles County Recorder, the City has determined that, in accordance with and to be in compliance with SB 415, the City must begin conducting its general municipal elections on statewide general election dates; and WHEREAS, Elections Code Sections 1301 and 10403.5 authorize the City to change the date of its general municipal election to coincide with the date of a statewide general election; and WHEREAS, the City Council wishes to consolidate its elections with the statewide general elections conducted by the County of Los Angeles on the first Tuesday after the first Monday in November of even -numbered years beginning in November 2018; and WHEREAS, pursuant to Elections Code Section 10403.5(b), and in order to accomplish the change in election date, the terms of the Mayor and all current incumbent City Council members shall be increased by no more than 12 months (one year) as follow: A. The Mayor and those Council members whose terms of office would have, prior to the adoption of this Ordinance, expired following the November 2017, general municipal elections shall, instead, continue in their offices until certifications of the results and administrations of the oaths of office after the November 2018 City election. Ordinance No. 1391 Page No. 2 B. Those City Council members whose terms of office would have, prior to the adoption of this Ordinance, expired following the November 2019, general municipal election, shall instead, continue in their offices until certification of the results and administration of the oaths office after the November 2020 City election; and WHEREAS, pursuant to Elections Code Section 10403.5(e), within 30 days after the Ordinance becomes operative, the City Clerk shall cause a notice to be mailed to all registered voters, within the City, informing the voters of the change in the election date and the extended terms of the current elected Mayor and City Council members. WHEREAS, the adoption of this Ordinance shall cancel the City's November 7, 2017, general municipal election and set the next general municipal election of the City on November 6, 2018, and every election thereafter on the first Tuesday after the first Monday in November of even - numbered years. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES ORDAIN AS FOLLOWS: SECTION 1. Ordinance No. 1244 is hereby repealed in its entirety. SECTION 2. Section 30.05 of Chapter 30 of the Baldwin Park Municipal Code entitled "DATE OF MUNICIPAL ELECTIONS" is hereby repealed in its entirety. SECTION 3. The terms of all current incumbent Mayor and City Council members shall be increased by no more than 12 months (one year) as follow: A. The Mayor and those Council members whose terms of office would have, prior to the adoption of this Ordinance, expired following the November 2017, general municipal elections shall, instead, continue in their offices until certifications of the results and administrations of the oaths of office after the November 2018 City election. B. Those City Council members whose terms of office would have, prior to the adoption of this Ordinance, expired following the November 2019, general municipal election, shall instead, continue in their offices until certification of the results and administration of the oaths office after the November 2020 City election SECTION 4. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published according to law. SECTION 5. Within 30 days after the Ordinance becomes operative, the City Clerk shall cause a notice to be mailed to all registered voters, within the City, informing the voters of the change in the election date and the extended terms of the current elected Mayor and City Council members. Ordinance No. 1391 Page No. 3 PASSED, APPROVED AND ADOPTED ON MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Ordinance was duly introduced and placed upon its first reading at a regular meeting of the City Council of the City of Baldwin Park on November 2, 2016. Thereafter, said Ordinance No. 1391 was duly approved and adopted at a regular meeting of the City Council of the City of Baldwin Park on , 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK Attachment #2 11 f I,EGISLATIVE INFORMATION SB -415 Voter participation. (2015-2016) Senate Bill No. 415 CHAPTER 235 An act to add Chapter 1.7 (commencing with Section 14050) to Division 14 of the Elections Code, relating to elections. ( Approved by Governor September 01, 2015. Filed with Secretary of State September 01, 2015. LEGISLATIVE COUNSEL'S DIGEST SB 415, Hueso. Voter participation. Existing law generally requires all state, county, municipal, district, and school district elections be held on an established election date. Existing law also establishes certain dates for statewide elections. Existing law requires any state, county, municipal, district, and school district election held on a statewide election date to be consolidated with a statewide election, except as provided. This bill, commencing January 1, 2018, would prohibit a political subdivision, as defined, from holding an election other than on a statewide election date if holding an election on a nonconcurrent date has previously resulted in voter turnout for a regularly scheduled election in that political subdivision being at least 25% less than the average voter turnout within the political subdivision for the previous 4 statewide general elections, except as specified. This bill would require a court to implement appropriate remedies upon a violation of this prohibition. The bill would authorize a voter who resides in a political subdivision where a violation is alleged to file an action in superior court to enforce this prohibition, and it would allow a prevailing plaintiff other than the state or political subdivision to collect a reasonable attorney's fee and litigation expenses, as provided. Vote: majority Appropriation: no Fiscal Committee: no Local Program: no THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Chapter 1.7 (commencing with Section 14050) is added to Division 14 of the Elections Code, to read: CHAPTER 1.7. Voter Participation 14050. This chapter shall be known and may be cited as the California Voter Participation Rights Act. 14051. As used in this chapter: (a) "Political subdivision" means a geographic area of representation created for the provision of government services, including, but not limited to, a city, a school district, a community college district, or other district organized pursuant to state law. (b) "Significant decrease in voter turnout" means the voter turnout for a regularly scheduled election in a political subdivision is at least 25 percent less than the average voter turnout within that political subdivision for the previous four statewide general elections. (c) "Voter turnout" means the percentage of voters who are eligible to cast ballots within a given political subdivision who voted. 14052. (a) Except as provided in subdivision (b), a political subdivision shall not hold an election other than on a statewide election date if holding an election on a nonconcurrent date has previously resulted in a significant decrease in voter turnout. (b) A political subdivision may hold an election other than on a statewide election date if, by January 1, 2018, the political subdivision has adopted a plan to consolidate a future election with a statewide election not later than the November 8, 2022, statewide general election. 14053. Upon a finding of a violation of subdivision (a) of Section 14052, the court shall implement appropriate remedies, including the imposition of concurrent election dates for future elections and the upgrade of voting equipment or systems to do so. In imposing remedies pursuant to this section, a court may also require a county board of supervisors to approve consolidation pursuant to Section 10402.5. 14054. In an action to enforce subdivision (a) of Section 14052, the court shall allow the prevailing plaintiff other than the state or political subdivision of the state, a reasonable attorney's fee consistent with the standards established in Serrano v. Priest (1977) 20 Cal.3d 25, 48-49, and litigation expenses including, but not limited to, expert witness fees and expenses as part of the costs. A prevailing defendant shall not recover any costs, unless the court finds the action to be frivolous, unreasonable, or without foundation. 14055. A voter who resides in a political subdivision where a violation of subdivision (a) of Section 14052 is alleged may file an action pursuant to that section in the superior court of the county in which the political subdivision is located. 14056. This chapter does not apply to special elections. 14057. This chapter shall become operative on January 1, 2018.