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HomeMy WebLinkAbout2016 06 20 CC MIN SP ADJ. MINUTES BALDWIN PARK CITY COUNCIL SPECIAL ADJOURNED MEETING JUNE 20, 2016, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:04 p.m. INVOCATION The invocation was provided by Councilmember Pacheco. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Ricardo Pacheco Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Cruz Baca Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano reported that Council gave direction to the City Attorney to pursue litigation against the City of Irwindale as it pertains to the proposed Materials Recovery Facility being proposed on the corner of Maine Avenue and Live Oak. ANNOUNCEMENTS Mayor Lozano announced, as required by Government Code section 54954.3, that members of the City Council are also members of the Board of Directors of the Housing Authority, Finance Authority and Successor Agendy, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and$50 for attending the Finance Authority meeting. Mayor Lozano asked that the meeting be closed in memory of a dear friend, Ernestina G. Acosta, who passed away recently; extended condolences to her family. Councilmember Rubio recognized Baldwin Park High School student Bernardo Flores who was recently drafted to the Chicago White Sox Major League Baseball Team. Councilmember Baca reminded the residents of the community meeting with MetroLink that will be held tomorrow, June 21, 2016; noted that this is an opportunity to let the voices of residents be heard on how the train noise effects their lives. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Presentation of Certificates of Recognition to Michelle Vue and Andrew J. Gallegor, both students at Baldwin Park High School, for being selected to receive the Mark Daniel Flores Music Scholarship Award Following performances by students Vue and Gallegor, Mayor Lozano presented each student with a Certificate of Recognition for their achievements and applauded their musical talents. • Recognition of Vanessa Carbajal for a successful year as California Parks& Recreation Society District 13 President. Ms. Carbajal was not in attendance, therefore the presentation was postponed to a future time. • Presentation of Certificates of Recognition to Winners of the Arbor Day 2016 Art Contest, which includes students from grades Kindergarten through 6th Grade, from Eight Schools in Baldwin Park Mayor Pro Tem Garcia called the name of each student winner to recognize their wonderful art work and presented each with a Certificate of Recognition. • Presentation of a Plaque in recognition of Ms. Lorraine Leyva in recognition of 35 years of service with the Baldwin Park Unified School District, 1981 —2016. Ms. Leyva was unable to attend the meeting, therefore the presentation was postponed to a future meeting. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:12 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Ken Woods, Baldwin Park resident, expressed disappointment with Council because of comments made in during meetings about one of the regular attenders. Arturo Luna, Baldwin Park resident, opined that the city is in a "tail-spin;" commented on the financial status of the City's finances; commented on the resignation of the Public Works Director; voiced concern regarding parking issues in the community, particularly big rig truck parking. Juan Rios, Baldwin Park resident, restated his question from a previous meeting, asking how Council was able to approve an increase in pay and benefits, claiming that it was done behind closed doors; expressed dismay at the personal digs made amongst councilmembers about each other. Al Contreras, Baldwin Park resident, asked that the City purchase a Speaker Timer that is clearly visible to the audience to that those participating in public communications will be aware of how much time they have during period at the podium. Greg Tuttle, Baldwin Park business owner, mentioned the Business Improvement Tax item and how funds are being spent; commented on the budget and audit results; commented on the proposed vector control annexation; stated that he, himself, sent in one hundred cards in objection. Margarita Vargas, Baldwin Park resident, asked whether the City would send Code Enforcement into the community to monitor garage/yard sale activities; noted that many of the yard sales include new items, which would imply that people are using yard sales to operate a business. Seeing no others wishing to speak, Public Communications closed at7:50 p.m. Page 2 of 15 Councilmember Baca asked that staff look into the ordinance and determine whether some are overstepping the limitations of Code; opined that may organizations conduct these sales for fundraising but that some are beginning to have "swap meet" appearance. Mayor Lozano stated that he would refer this evening's speakers to the appropriate City staff members to assist with resolving issues that have not been thus far. Councilmember Rubio thanked Mr. Tuttle for his support and for attending all of the Audit Committee meetings; clarified that only two Councilmembers are permitted to attend a meeting without violating open meeting laws. CONSENT CALENDAR Mayor Lozano announced that an item has been presented for consideration under the Consent Calendar but must obtain a 4/5 vote to be added as an urgency item. The item pertains to a change of Streetlight Rates to LS-1 Option E for installation of LED Streetlights in the Baldwin Park Southern California Edison (SCE) Service Area A motion was made by Lozano, seconded by Baca, and carried (5—0)to incorporate the Emergency Item onto the evening's agenda as Item No. E-19 and include it when considering the Consent Calendar. Mayor Lozano also read into the record the following corrected "Fiscal Impact" language as it pertains to Item No. 17 on this agenda: "The adoption of this agreement will cost the General Fund $10,236 for the fiscal year 2016-2017. The annual fee for the succeeding years will be adjusted based on the California Consumer Price Index." Councilmembers requested that Item Nos. 6 and 16 be taken separately for discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Lozano, seconded by Pacheco, and carried (5—0)to ratify the Warrants and Demands Register. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 2. TREASURER'S REPORT—APRIL 2016 Staff recommends that Council receive and file the Treasurer's Report. A motion was made by Lozano, seconded by Pacheco, and carried (5—0)to ratify the Warrants and Demands Register. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Page 3 of 15 3. REJECTION OF CLAIMS Staff recommends that Council reject the following claims and direct staff to send the appropriate notice of rejection to claimants: Calandrelli, Richard Claimant alleges the police department illegally towed and impounded his vehicle. A motion was made by Lozano, seconded by Pacheco, and carried (5—0)to reject the claims listed on the Staff Report and direct staff to send the appropriate notice of rejection to claimants. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 4. APPROVAL OF MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special and Regular City Council, Finance Authority and Housing Authority Meetings held on May 18, 2016. B. Meeting Minutes of the Budget Workshop-Special Meeting of the City Council held on May 26, 2016.. A motion was made by Lozano, seconded by Pacheco, and carried (5—0)to receive and file the minutes. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 5. APPROVE AND ADOPT RESOLUTION NO. 2016-134, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING APPLICATION FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS" WITH THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CalRecycle) Staff recommends that Council waive further reading, read by title only, and adopt Resolution No. 2016-134, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Authorizing Application for Payment Programs and Related Authorizations." A motion was made by Lozano, seconded by Pacheco, and carried (5—0)to approve and adopt Resolution No. 2016-134, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Authorizing Application for Payment Programs and Related Authorizations." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Page 4 of 15 6. CONSIDERATION OF ANNEXATION OF THE CITY OF BALDWIN PARK TO THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Staff recommends that Council: 1. Receive and file the report by Infrastructure Engineers on the dissemination of the informational advisory process made to citizens of the city of Baldwin Park regarding the proposed annexation to the San Gabriel Valley Mosquito and Vector Control District. 2. Approve and adopt Resolution No. 2016-129, entitled "A Resolution of the City Council of the City of Baldwin Park, Authorizing City Staff to Proceed with Application to the Local Agency Formation Commission of the County of Los Angeles (LAFCO) to Initiate the Annexation of the City of Baldwin Park into the San Gabriel Valley Mosquito and Vector Control District." 3. Authorize the Chief Executive Officer to execute any application forms pertaining to the annexation and any other documents required to complete the requested process. Councilmember Baca expressed great concern about the Zika Virus which has been known to be spread through mosquito bites; stated that she recently heard that some of the Counties are receiving government assistance; expressed concern that the Vector Control District does not appear to be as responsive to the community as she would like; she noted that the government funded program will actually send out crews to spray yards; asked that staff look into possible County grant funds to fund a program rather than immediately turning to the Vector Control District. Councilmember Rubio also expressed concern, noting that there does not seem to be enough outreach to educate the community; expressed support for postponing a decision on this item. Councilmember Pacheco echoed support for postponing the decision on this item and asked that it be reintroduced to Council two meeting out to allow sufficient time for this matter to be researched. A motion was made by Baca, seconded by Lozano, and carried (5—0)to hold this item to allow staff to research and compile information on possible County grant funds, and bring the item back for further consideration at the July 20, 2016, Council meeting. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 7. CONDUCT A SECOND READING OF ORDINANCE NO. 1385, AN AMENDMENT TO TABLE 153.050.020 IN THE CITY'S MUNICIPAL CODE ALLOWING AUTOMOBILE TOWING BUSINESSES WITH ACCESSORY VEHICLE STORAGE WITH APPROVAL OF A CONDITIONAL USE PERMIT. (LOCATION: ALL 1-C INDUSTRIAL COMMERCIAL PROPERTIES; APPLICANT: CITY OF BALDWIN PARK—CASE NO.: AZC-181) Staff and the Planning Commission recommend that Council conduct a second reading, by Page 5 of 15 title only and waive further reading, and following such reading, approve and adopt Ordinance No. 1385, entitled "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Baldwin Park Municipal Code, Table 153.050.020, Subchapter 153.050, Entitled "Commercial and Industrial Zones." A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Ordinance No. 1385, entitled "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Baldwin Park Municipal Code, Table 153.050.020, Subchapter 153.050, Entitled "Commercial and Industrial Zones." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 8. APPROVE AND ADOPT RESOLUTION NO. 2016-112, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." Staff recommends that Council approve and adopt Resolution No. 2016-112, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2016- 2017, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing." A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Resolution No. 2016-112, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2016-2017, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 9. APPROVE AND ADOPT RESOLUTION NO. 2016-113, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2016-2017, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING" Staff recommends that Council approve and adopt Resolution No. 2016-113, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Landscaping and Lighting Maintenance Assessment District for FY 2016-2017, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing." Page 6 of 15 A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Resolution No. 2016-113, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Landscaping and Lighting Maintenance Assessment District for FY 2016-2017, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 10. AUTHORIZATION TO ENTER IN AN AGREEMENT WITH BALDWIN PARK UNIFIED SCHOOL DISTRICT FOR THE BALDWIN PARK NOW PUBLICATION Staff recommends that Council approve the agreement with the Baldwin Park Unified School District for publications in the Baldwin Park NOW and authorize the Chief Executive Officer to execute the agreement and any other necessary documents. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the agreement with the Baldwin Park Unified School District for publications in the Baldwin Park NOW and authorize the Chief Executive Officer to execute the agreement and any other necessary documents. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 11. APPROVE WALNUT CREEK NATURE PARK, PHASE II PLANS AND SPECIFICATIONS AND AUTHORIZE PUBLICATION OF INVITATION TO BID Staff recommends that Council approve the plans and specifications for the Walnut Creek Nature Park Improvements Project, Phase II, City Project No. 2016-0151, and authorize staff to advertise the Notice of Invitation to Bid. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the plans and specifications for the Walnut Creek Nature Park Improvements Project, Phase II, City Project No. 2016-0151, and authorize staff to advertise the Notice of Invitation to Bid. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 12. APPROVE THE AWARD OF CONTRACT FOR COMPUTER SOFTWARE SYSTEMS AND IMPLEMENTATION SERVICES FOR FINANCE, PAYROLL, BUSINESS LICENSE, HUMAN RESOURCE MANAGEMENT, PLANNING, BUILDING, PUBLIC WORKS AND CODE ENFORCEMENT Staff recommends that Council approve the award and agreement with Tyler Technologies, Inc., for the two systems and requisite implementation services and authorize the Mayor to execute the agreement (Attachment#2). Page 7 of 15 A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the award and agreement with Tyler Technologies, Inc., for the two systems and requisite implementation services and authorize the Mayor to execute the agreement(Attachment#2). AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 13. APPROVE THE PURCHASE OF COMPUTER HARDWARE NECESSARY FOR THE IMPLEMENTATION OF UPGRADING OF THE CITY'S FINANCE, PAYROLL, BUSINESS LICENSE, HUMAN RESOURCE MANAGEMENT, PLANNING, BUILDING, PUBLIC WORKS AND CODE ENFORCEMENT SOFTWARE Staff recommends that Council approve the purchase of computer servers, switches and network attached storage (NAS) under the Western States Contracting Alliance— National Association of State Procurement Officials (SWCA-NASPO) Master Agreement, and authorize the Information Services Supervisor to issue a purchase order in the amount of $35,952.12, to DELL Marketing, L.P. for the purchase of the computer hardware. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the purchase of computer servers, switches and network attached storage (NAS) under the Western States Contracting Alliance — National Association of State Procurement Officials (SWCA-NASPO) Master Agreement, and authorize the Information Services Supervisor to issue a purchase order in the amount of $35,952.12, to DELL Marketing, L.P. for the purchase of the computer hardware. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 14. APPROVE AND ADOPT RESOLUTION NO. 2016-135 TO RECERTIFY THE BALDWIN PARK TRANSIT TITLE VI PROGRAM Staff recommends that Council approve and adopt Resolution No. 2016-135, entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Recertification of the 2016 Title VI Program." A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve and adopt Resolution No. 2016-135, entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Recertification of the 2016 Title VI Program." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 15. APPROVE THE CORAK STROM DRAIN PLANS AND SPECIFICATIONS AND AUTHORIZE PUBLICATION OF INVITATION TO BID Staff recommends that Council approve the plans and specifications for the Corak Storm Drain Improvement Project, City Contract No. 2016-0152, and authorize staff to advertise Page 8 of 15 the Notice of Invitation to Bid. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the plans and specifications for the Corak Storm Drain Improvement Project, City Contract No. 2016-0152, and authorize staff to advertise the Notice of Invitation to Bid. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 16. APPROVE AND AUTHORIZATION FUNDING RECLASSIFICATION FOR AWARD OF BID OF CITY PROJECT NO. 2016-0123, TRAFFIC SIGNAL INSTALLATION AT LOS ANGELES STREET AND HORNBROOK AVENUE Staff recommends that Council approve the reclassification of funding for the contract with PRM General Engineering Services, Inc., in the amount of $196,996 and authorize the Finance Director to make appropriate fund changes. Councilmember Rubio asked for clarification as to why fund were being reclassified; expressed concern that it would appear the City is "shifting money around" to cover projects. City Engineering Manager Sam Gutierrez explained that all of the funds used for these road improvement projects are "restricted funds" and subject to specific use criteria. The purpose of this request is to shift monies from accounts in which not all funding was needed to those projects that need funding. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the reclassification of funding for the contract with PRM General Engineering Services, Inc., in the amount of$196,996 and authorize the Finance Director to make appropriate fund changes. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 17. APPROVE AN AGREEMENT WITH HdL, COREN & CONE, FOR 5-YEAR PROPERTY TAX CONSULTING SERVICES, AND AUTHORIZE THE MAYOR TO EXECUTE THE APPROVED AGREEMENT Staff recommends that Council approve the 5-Year Property Tax Consultant Services Agreement with HdL, Coren & Cone, and authorize the Mayor to execute the Agreement, subject to the review and approval of the Agreement by the City Attorney. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the 5-Year Property Tax Consultant Services Agreement with HdL, Coren & Cone, and authorize the Mayor to execute the Agreement, subject to the review and approval of the Agreement by the City Attorney. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. Page 9 of 15 ABSTAIN: None. 18. RECOMMEND TRANSIT CENTER SECURITY UPGRADES PROJECT NO. 2015-0117 ACCEPTANCE OF IMPROVEMENTS AND AUTHORIZATION TO RECORD NOTICE OF COMPLETION Staff recommends that Council: 1. Accept the construction improvements by M3 Services Inc., and authorize the recordation of a Notice of Completion; and 2. Approve Change Orders and authorize the Finance Department to transfer $10,980.92 from the Federal Forfeiture Fund to Account#205-50-520-58100-15958- 2; and 3. Authorize the payment of $8,046.28 in retention funds to M3 Services, Inc., upon expiration of the 35-day notice period. A motion was made by Lozano, seconded by Pacheco, and carried (5—0)to: 1. Accept the construction improvements by M3 Services Inc., and authorize the recordation of a Notice of Completion; and 2. Approve Change Orders and authorize the Finance Department to transfer$10,980.92 from the Federal Forfeiture Fund to Account#205-50- 520-58100-15958-2; and 3. Authorize the payment of $8,046.28 in retention funds to M3 Services, Inc., upon expiration of the 35-day notice period. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. E-19. DIRECTION TO CHANGE STREETLIGHT RATES TO LS-1 OPTION E FOR INSTALLATION OF LED STREETLIGHTS IN BALDWIN PARK SOUTHERN CALIFORNIA EDISON (SCE) SERVICE AREA Staff recommends that Council direct the Chief Executive Officer(CEO) to sign the LS-1 Option E streetlight rate form and thus initiate the change to LED streetlights in the Baldwin Park SCE service area. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to authorize and direct the Chief Executive Officer (CEO) to sign the LS-1 Option E streetlight rate form and thus initiate the change to LED Streetlights in the Baldwin Park SCE service area. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. Page 10 of 15 CITY COUNCIL ACTING SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT I G AS COMMISSION CONSENT CALENDAR—SUCCESSOR AGENCY SA-19 APPROVE AN AGREEMENT WITH HdL, COREN & CONE, FOR 5-YEAR PROPERTY TAX CONSULTING SERVICES, AND AUTHORIZE THE MAYOR TO EXECUTE THE APPROVED AGREEMENT Staff recommends that Council approve the 5-Year Property Tax Consultant Services Agreement with HdL, Coren & Cone, and authorize the Mayor to execute the Agreement, subject to the review and approval of the Agreement by the City Attorney. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the 5-Year Property Tax Consultant Services Agreement with HdL, Coren & Cone, and authorize the Mayor to execute the Agreement, subject to the review and approval of the Agreement by the City Attorney. AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARING—SUCCESSOR AGENCY SA-20 CONDUCT A PUBLIC HEARING FOR FISCAL YEAR 2016/2017 BUDGET AND APPROVE RESOLUTION NO. SA 2016-007 OR, IF NECESSARY, CONTINUE THE PUBLIC HEARING TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING, OR OTHER LEGALLY NOTICED DATE AS DEEMED NECESSARY AND APPROVE RESOLUTION NO. 2016-008 TO CONTINUE FUNDING IN THE INTERIM.* Staff recommends that the Mayor open the Public Hearing, and, following the public hearing, approve the FY 2016-2017 Budget and Resolution No. SA 2016-007, entitled "A Resolution of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Adopting the Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017," or approve Resolution No. SA 2016-008, entitled "A Resolution of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park, County of Los Angeles, State of California, Authorizing a Continuing Appropriation For the Temporary Use of the 2015-16 Budget for Fiscal Year 2016-17 Pending Final Approval of the 2016-17 Budget," which would provide continued funding for City operations, and continue the hearing to July 6, 2016, or another legally noticed date as deemed necessary. Mayor Lozano opened the Public Hearing at 8:09 p.m. and invited all those wishing to speak in opposition to the item to come forward and be heard. Seeing no further interest in speaking in opposition, Mayor Lozano invited all those wishing to speak in support of the item presented to come forward and be heard. Seeing no others wishing to speak on the item, Mayor Lozano closed the Public Hearing at 8:03 p.m. Page 11 of 15 A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve the FY 2016-2017 Budget and Resolution No. SA 2016-007, entitled "A Resolution of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Adopting the Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARING *This Public Hearing was held concurrently with the hearing conducted by the Housing Authority and Finance Authority. 21. CONDUCT A PUBLIC HEARING FOR FISCAL YEAR 2016/2017 BUDGET AND APPROVE RESOLUTION NO. 2016-132 OR, IF NECESSARY, CONTINUE THE PUBLIC HEARING TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING, OR OTHER LEGALLY NOTICED DATE AS DEEMED NECESSARY AND APPROVE RESOLUTION NO. 2016-133 TO CONTINUE FUNDING IN THE INTERIM.* Staff recommends that the Mayor open the Public Hearing, and, following the public hearing, approve the FY 2016-2017 Budget and Resolution No. 2016-132, entitled "A Resolution of the City Council of the City of Baldwin Park Adopting the Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017," or approve Resolution No. 2016-133, entitled "A Resolution of the City Council of the City of Baldwin Park, Authorizing a Continuing Appropriation For the Temporary Use of the 2015-16 Budget for Fiscal Year 2016-17 Pending Final Approval of the 2016-17 Budget," which would provide continued funding for City operations, and continue the hearing to July 6, 2016, or another legally noticed date as deemed necessary. Mayor Lozano opened the Public Hearing at 8:09 p.m. and invited all those wishing to speak in opposition to the item to come forward and be heard. Greq Tuttle, Baldwin Park business owner, suggested that funds are being shifted to represent a better financial picture than actually exists; suggested that the Business Improvement District Advisory Board should have business owners seated as well; commented on funding allocations and asked about funds from the asset forfeiture account. Arturo Luna, Baldwin Park resident, commented on an administrative memorandum that was distributed on the dais and made available to the public which sought to have a correction on a staff report appearing on the evening's agenda to be read into the record; commented on the proposed budget and the accuracy of the financial reports presented. Seeing no further interest in speaking in opposition, Mayor Lozano invited all those wishing to speak in support of the item presented to come forward and be heard. Seeing no others wishing to speak on the item, Mayor Lozano closed the Public Hearing at 8:15 p.m. CEO Yauchzee and Finance Director Rose Tam responded to a question pertaining Page 12 of 15 to Asset Forfeiture funds; clarified that projected revenue for FY16-17 for the Asset Revenue Fund is approximately $150,000, yet no anticipated expenditures are expected at this time. Councilmember Rubio and Councilmember Baca both requested that the budget presentation occur prior to the Public Hearing being open for comments. CEO Yauchzee proceeded with a PowerPoint presentation of the proposed Fiscal Year 2016-2017 Budget, and responded to questions from Council. Discussion ensued regarding the expenditures from the current fiscal year and projections for the next fiscal year, and the value of such expenditures have shown with regard to reportable progress A motion was made by Lozano, seconded by Garcia, and carried (5 — 0) to approve the FY 2016-2017 Budget and Resolution No. 2016-132, entitled "A Resolution of the City Council of the City of Baldwin Park Adopting the Budget of the City for the Fiscal Year Commencing July 1, 2016, and Ending June 30, 2017." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 22. CONDUCT A PUBLIC HEARING AND CONSIDER RESOLUTION NO. 2016-128 AWARDING AN ENERGY SERVICES CONSTRUCTION CONTRACT FOR ENERGY EFFICIENCY IMPROVEMENTS Staff recommends that Council conduct a public hearing, pursuant to Government Code Section 4217, and consider Resolution No. 2016-128, entitled "A Resolution of the City Council of the City Of Baldwin Park Authorizing the City Manager or His Designee to Execute an Energy Services Contract with ConEdison Solutions,"and authorize the City Manager to execute such Contract and any related financing and construction agreements as may be necessary to carry out the construction of the improvements. Councilmember Baca asked about any additional cost for longevity and maintenance of the streetlight bulbs or any other costs that should be considered. A representative of ConEdison provided affirmation that there is a ten-year parts and labor warranty on the project and that, based on the expected illumination life of the bulbs, they will last beyond ten years. Councilmember Rubio noted that a loan will be necessary to fund the project and asked whether this loan would be handled in-house, and whether this liability has been accounted for in the FY 2016-17 budget. Director Tam noted that loan financing is anticipated to be secured within the City's funding rather than seeking loan from an outside source; explained that this will provide for better interest and financial terms. CEO Yauchzee also explained that the loan would provide a benefit because the cost savings associated with the project would offset the cost of interest against the loan. Councilmember Rubio expressed concern about the potential for unanticipated maintenance costs and asked that staff provide information at a future meeting on the City's 5-year Capital Improvement Plans. Page 13 of 15 Mayor Lozano opened the Public Hearing at 8:57 p.m. and invited all those wishing to speak in opposition to the item to come forward and be heard. Seeing no one wishing to speak in opposition, Mayor Lozano invited all those wishing to speak in support of the item presented to come forward and be heard. Seeing no one wishing to speak on the item, Mayor Lozano closed the Public Hearing at 8:57 p.m. A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to approve Resolution No. 2016-128, entitled "A Resolution of the City Council of the City Of Baldwin Park Authorizing the City Manager or His Designee to Execute an Energy Services Contract with ConEdison Solutions," and authorize the City Manager to execute such Contract and any related financing and construction agreements as may be necessary to carry out the construction of the improvements." AYES: Lozano, Baca, Garcia, Rubio, Pacheco NOES: None. ABSENT: None. ABSTAIN: None. 23. CONDUCT A PUBLIC HEARING TO CONSIDER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CONFIRMING THE ADVISORY BOARD'S REPORT AND LEVYING THE ASSESSMENT IN THE BALDWIN PARK CITYWIDE ASSESSMENT BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2016-17 Staff recommends that Council conduct a Public Hearing and, following the public hearing, approve the FY 2016-2017 Business Improvement Allocation Budget, then waive further reading, read by title only, and adopt Resolution No. 2016-125, entitled "A Resolution of the City Council of the City of Baldwin Park, Confirming the Advisory Board's Report and Levying the Assessment in the Baldwin Park Citywide Business Improvement District for Fiscal Year 2016-2017." Councilmember Baca asked about the funding practices for the July 4th Fireworks show, given funds are being drawn from the Business Improvement Tax fund rather than seeking sponsorships and grant funds as previously suggested; inquired as to whether funds would be drawn each year from the Business Improvement Tax for such events. Councilmember Rubio also expressed objection and echoed concerns regarding how the funds are being expended; suggested that utilizing funds for entertainment and other events does not directly benefit downtown businesses and the City should seek other options; asked that consideration of this item be taken at a later time Councilmember Baca also expressed concern about the amount of funds being spent for consultants to address the downtown business plan but that no tangible results or products have been produced. Council concluded discussion with no action was taken on this item. Page 14 of 15 REPORTS OF OFFICERS 24. SELECTION OF AUDITING FIRM TO PROVIDE INDEPENDENT PROFESSIONAL ANNUAL AUDIT SERVICES Staff recommends the City Council select either the Pun Group or Vasquez& Company to provide independent professional annual financial audit services for the next four years ending June 30, 2019, with an option to extend for two one-year periods ending June 30, 2020 and 2021, respectively; and to authorize the Mayor to execute a contract, subject to review and approval of the Contract by the City Attorney. Council briefly discussed the suggestion to hold this item until the next council meeting, however, Finance Director Tam noted that this item is time sensitive. Councilmember Pacheco made a motion to select Vasquez & Company. The motion was seconded by Mayor Lozano. Upon call for vote, Councilmember Baca objected and requested that the item be brought back at the next council meeting to allow time to further review the item. Mayor Lozano directed the City Clerk to conduct a Roll Call Vote for Item No. 24. AYES: Lozano, Garcia, Pacheco NOES: Baca, Rubio. ABSENT: None. ABSTAIN: None. Final action resulted in a motion made by Pacheco, seconded by Lozano, and carried (3—2)with Councilmembers Baca and Rubio voting noe. CITY COUNCIL/CITY CLERK/CITY TREASURER/STAFF REQUESTS & COMMUNICATIONS ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Councilmember Rubio, to adjourn the Regular etin at 8:57 p.m. 111/ Ma #� ATTEST. 42. yi y Manuel Lozano, Mayor Alejandra ila, City Clerk APPROVED: S 3 l 16 Page 15 of 15 •'• • • • • • • S.