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2017 03 01
NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MARCH 1, 2017 at 6:00 PM. at City Hall — 31d Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: February 23, 2017 AFFIDAVIT OF POSTING /V1 Manuel Lozano Mayor I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on February 23, 2017. Alejandra Avila City Clerk AGENDA BALDW'IN PARK CITY COUNCIL SPECIAL MEETING Please note time and /+ meeting MARCH 1 2017 location 6:00 PM. - CITY HALL — 31 Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano Susan Rubio Cruz Baca Monica Garcia Ricardo Pacheco Mayor - Mayor Pro Tem - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WH/LE MEET/NG /S /N PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda, but only on any matter posted on this agenda. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish-speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita a/ publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hab/ar solamente sobre asunto publicado en esta agenda. Si usted desea /a oportunidad de dirigirse al Concilio o a/guna de sus Agencias, podr6 hacerlo durante e/ periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se /e permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 6:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia Ricardo Pacheco, Mayor Pro Tem Susan Rubio, and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sero el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exista a/gena emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.21 OPEN SE SSION/STUDY SESSION 1. PRESENTATION OF THE CURRENT PLAN FOR MEDIAN LANDSCAPE REPLACEMENT PRACTICES Presentation by Sam Gutierrez, Interim Director of Public Works, and Lacey Withers, representative of Withers & Sandgren, to review the tree replacement plans for the Median Landscape Replacement Project. 2. PRESENTATION BY NATIONEWIDE COST RECOVERY SERVICES, AND THE REGSITRATION OF FORCLOSURE PROPERTIES IN BALDWIN PARK Presentation by Neftali Cortez, representative of Nationwide Cost Recovery Services, services for registration of foreclosure properties in Baldwin Park. RECESS TO CLOSED SESSION 3. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Title: City of Baldwin Park v. City of Irwindale, et al., Case: No. BS163400 4. CONFERENCE WITH LABOR NEGOTIATORS Pursuant to Government Code Section 54957.6: Agency designated representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: General Unit of Maintenance Employees, SEIU Local 721; Professional and Technical Employees Association; Clerical Employees Association; Classified Confidential Employees Association; Classified Management Employees Association Unrepresented Employee(s): City Planner; Housing Authority Manager; Community Development Director; Human Resource Manager; Police Chief; Finance Director; Public Works Director; Recreation and Community Services Director 5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on February 23, 2017. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 ore -mail avr�iwrry2q,'�< In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) AGENDA AL IN PARK CITY COUNCIL REGULAR _ TI G ARCM 1, 2017 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 r�C6;'q"HUROF THE Manuel Lozano Susan Rubio Cruz Baca Monica Garcia Ricardo Pacheco - Mayor - Mayor Pro Tem - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccidn. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un intarprete para su convenencia. Ii1, ,I fr 'f'� �f lrf „ �, / CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Monica Garcia Ricardo Pacheco, Mayor Pro Tem Susan Rubio, and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS This is to announce, as required by Government Code section 54952.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. 11MOWTIUMM iii uN • Presentation by Teri Muse, Baldwin Park Business Association, on current events and accomplishments of the Association. • Presentation by Rose Tam, Director of Finance, on the Fiscal Year 2015-2016 Comprehensive Annual Financial Report (CAFR) and Audit PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCIL/O FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar an consideraci6n en juntas proximas. (Codigo de Gobierno §54954.21 City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register. 2. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Eschagary, Richard Claimant alleges damages to his bicycle at time of arrest by police department 3. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special City Council Meeting held on October 5, 2016, 4. APPROVE PARCEL MAP NO. 1421 Staff recommends that Council accept Parcel Map No. 1421 and authorize the City Clerk and staff to sign the final tract map. 5. APPROVE PARCEL MAP NO. 1425 Staff recommends that Council accept Parcel Map No. 1425 and authorize the City Clerk and staff to sign the final tract map. 6. AUTHORIZE THE ADVERTISEMENT OF A REQUEST FOR PROPOSAL FOR PROFESSIONAL PYROTECHNIC SERVICES RELATED TO THE JULY 4, 2017, CELEBRATION Staff recommends that Council authorize the advertisement of the Request for Proposal (RFP) for professional pyrotechnic service related to the 4th of July Celebration. 7. APPROVE APPROPRIATIONS TO RE-ESTABLISH THE DOWNTOWN STREET MARKET Staff recommends that Council: a) Approve the proposed budget of $85,010 and authorize approximately $62,760 from Business Improvement Tax Fund (Fund 230) to cover costs above the project revenue; and b) Authorize the Director of Finance to allocate the required funding, set up the appropriate account and make the required budget adjustments and transfers. 8. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR FISCAL YEAR 2015-16 Staff recommends that Council receive and file the Comprehensive Annual Financial Report (CAFR) for Fiscal Year 2015/16 and all accompanying reports. City Council Agenda Page 3 9. APPROVE AND AUTHORIZE THE PURCHASE OF GALILEO TECHNOLOGIES MICRO BOX REFUELING STATION COMPRESSION SYSTEM (CNG) UNIT AND STORAGE SYSTEM TO BE LOCATED AT BADILLO STREET AND RAMONA BOULEVARD Staff recommends that Council: a) Approve the purchase of the Galileo Single Microbox System CNG unit, including addition of a heavy-duty dispenser unit for fast fill of large trucks and transit vehicles, pre- and post -systems testing, inspections and certification, in the amount not -to exceed $594,868.00; and b) Instruct staff to proceed with the development and submittal of a purchase order and begin the process to move forward with the manufacture and delivery of the Galileo Single Microbox System in a timely manner. PUBLIC HEARING 10. PUBLIC HEARING REGARDING FISCAL YEAR 2017-2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP FUND (HOME) ANNUAL ACTION PLAN Staff recommends that Council conduct the public hearing and following the public hearing approve the allocations for the FY 2017-2018 CDBG public service programs by selecting one of the following options: OPTION 1: Approve the CDBG Advisory Committee's recommendations for funding; or OPTION 2: Revise allocations as the City Council deems appropriate. REPORTS OF OFFICERS 11. CONSIDERATION OF EMPLOYMENT AGREEMENT WITH DAVID SALCEDO FOR THE POSITION OF CHIEF OF POLICE Staff recommends that Council consider and discuss the Employment Agreement with David Salcedo for the position of Chief of Police. 12. FISCAL YEAR 2015/16 MID -YEAR BUDGET PRESENTATION Staff recommends that Council review the mid -year analysis and approve the mid- year revenue and expenditure projections for fiscal year ending June 30, 2017. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Re oast b Ma or Pro Tem Rubio for Council to discuss and consider: "Storm Water Collection Master Plan" that would include collaborating with our neighboring cities and identifying areas that can be transformed into storm water capture facilities City Council Agenda Page 4 Re uest b Council Member Baca for Council to discuss and consider: • Direct Staff to ensure that all development and new development in the City of Baldwin Park will comply with the State storm water and capture standards (MS4 Compliance). Create or update a "Policy" that addresses Bullying, Harassment, Abuse and Verbal Abuse, including Physical Contact which will apply to all employees and Elected Officials. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 23RD day of February, 2017. r Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 9604011 ext. 466 or via e-mail at gavuBaNaIJw�t�mrrru. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 ITEM NO. +-STAFF REPORT TO: Honorable Mayor and City Councilmembers , w .ir 7 FROM: Rose Tam, Director of Finance e sm,�s,oA�s��uE�. �, DATE: March 01, 2017 G^ / VALLEY",,, "; '" V �a SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council, FISCAL IMPACT The payroll for the last period was $390,100.22 and the attached General Warrants Register were $473,337.41 for a total amount of $863,437.63. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The payroll of the City of Baldwin Park consist of check numbers 198499 to 198517. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 254045 to 254302 for the period of January 29, 2017 through February 11, 2017, inclusive; these are presented and hereby ratified in the amount of $390,100.22. 2. 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SUBJECT: CLAIM REJECTION SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. FISCAL IMPACT Fiscal impact is unknown at this time. RFCOMMENDATION 1I ATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Eschagary, Richard Claimant alleges damaged to his bicycle at time of arrest by the police department. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW Any specific questions should be referred to the City Attorney, ALTERNATIVES ATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. ITEM NO. 3 MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING OCTOBER 5, 2016, 6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order at 6:10 p.m. by Mayor Lozano. ROLL CALL PRESENT: Councilmember Cruz Baca Councilmember Susan Rubio Councilmember Ricardo Pacheco Mayor Pro Tem Monica Garcia — Not present Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:12 p.m. Ken Woods, Baldwin Park resident, commended the members of the Baldwin Park Police Department and asked why a candidate for Police Chief has not been selected from within; suggested that hiring from within is a better choice because that person would be familiar with the community and with city operations. ,fohn Rios, Baldwin Park resident, expressed concern regarding the sudden release of the police chief; opined that there is no common sense to the decision; asked that the decision be explained to the citizens of the community. Greg Tuttle, Baldwin Park business owner, expressed disdain for the decision to release the police chief; called for a 'due process' selection; pointed out that the police department should remain autonomous, opined that community members should be included in the interview of candidates for the chief of police position. Arturo Luna, Baldwin Park resident, stated that Council is supposed to be working for the citizens; opined that council is self-serving and that the tax payers are burdened with the results of poor business decisions. Gilbert Gonzalez, Baldwin Park resident, spoke of his experiences with the police department and expressed his support. Dean Damien, Baldwin Park residents, echoed the sentiments of other speakers; opined that council members do not seem to care about serving the best interest of the community; asked that the hiring process for the police chief position be carried out fairly. Page 1 of 3 Veronica Thomas, EI Monte resident, pointed out that Baldwin Park Police Department has some good people and referred to Captain Reynoso (who now works for EI Monte) as an exemplary officer. Seeing no others wishing to speak, Public Communications closed at 6:32 p.m. OPEN SESSION NONE. RECESS TO CLOSED SESSION 1. PUBLIC EMPLOYEE APPOINTMENT (GC §54957): Title: Chief of Police 2. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 3. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: CASAS v BPCCC, Case No. BS147794 4. REAL PROPERTY NEGOTIATIONS Pursuant to Coverrment Cade '54956.8: A. Property: 14434 East Pacific Avenue – APN #8553-023-007 Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Amelia Perez and Mario Zavala, seller's agent Under Negotiation: Price and terms of payment B. Property: 4024 Maine Avenue – APN #8554-001-910; 14408 Ramona Blvd – APN #8554-001-012; and 14412 Ramona Blvd – APN #8554-001-011 Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties:.. City of Baldwin Park; Ramon Arias; and Miguel Rascon Under Negotiation: Price and terms of payment ADJOURNMENT There being no further business, the meeting was adjourn at 7:08 p.m. Page 2 of 3 REPORT ON CLOSED SESSION No reportable action was taken on items discussed during Closed Session. ATTEST: Alejandra Avila, City Clerk APPROVED: Manuel Lozano, Mayor Page 3 of 3 ITEM NO. STAFF REPORT TO: Honorable Mayor and Members of the City Council w a , XIUR OF FROM: Sam Gutierrez, Interim Director of Public Work rHr a , DATE: March 1, 2017 SAN /G'A6 RAE L r IA �� Y SUBJECT: APPROVE PARCEL MAP NO. 1421 ��;,� 13601 FOSTER AVENUE SUMMARY This report requests that the City Council authorize the approval of the Final Parcel Map 1421 pursuant to the State Subdivision Map Act and Section 152.09 of the City of Baldwin Park Municipal Code. FISCAL IMPACT There are no fiscal impacts on the City or the General Fund. The public improvements will be incorporated in the City infrastructure upon their satisfactory construction and acceptance. RECOMMENDATION Staff recommends that the City Council accept Parcel Map No 1421 and authorize the City Clerk and staff to sign the final map. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The proposed subdivision will create two (2) legal Parcels from one (1) existing Parcel located Within the R1 Zone at 13601 Foster Avenue. The subdivision was approved by the planning commission on 12/11/2014. The developer has agreed to complete all offsite improvement prior to the issuance of the certificate of occupancy. Staff has reviewed the Final Map and finds that it substantially conforms to the Tentative Parcel Map conditions of approval. ALTERNATIVES A final map that is in substantial compliance with the previously approved tentative map cannot be denied approval (Government Code §66474.1). Further, if the Final Map is not approved at the first meeting or at the subsequent meeting from when the Final Map was presented for approval and the map is in conformance with the requirements of the Subdivision Map Act, the map will be deemed approved (Government Code §66458). Since the map is both in substantial compliance with the previously approved tentative map and it is in conformance with the requirements of the Subdivision Map Act, there is no alternative to approval. ATTACHMENTS 1. Assessor's Map 1 Final Parcel Map 1421 (sheets reduced) 5 5;. ? 24 L 11 1' IOCr CODE 2088 roR PRIV ASSNVT SEE: 6552 - 21 A 41 TRACT NO. 718 M B 17-17 TRACT 'NO 22565MB 663-3_- 4 TRACT NQ 217322 M.B_692- -2 TRACT_NQ 2-:L682_ M.B. 698-17 TRACT, NO. X.2528 M.B 72&-97-98 A61 onl N�- ll�, x ASSESSOR'S MAP COUNTY OF LOS ANGELES, CALIF. SCAIX: I' — 20" 'SHEET 2 OF 2 %IEET5 2 NUMDERED FARVELS 13,066 SF. 0 300 ACRES PARCEL MAP NO. 1421 SdJRVEY' DATE; APW 10, 2015 IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, s'rATE OF CAI.IFORN11A FOR SUBDIVISION PURPOSES LEGEND� INDICATES THE BOUNDARY OF THE LAND BEING SUBDIVIDED BY THIS MAP Rp INDICATES FOUND PIONIMEN!" AS NOTED NDICATES SET MONUMENr A. NOTED 6 ROCKWAY DRIVE N4V 44' 25W b 065,00 , �"s -w O ce) 3'9A 5 c� 6,4r I Sf LCORD MAPS L-23-91, R-15,00-_ 25' 25 . .... . & 5 < 6NDIWED RECORD OR CA..CUIATED DXrA PER DATA AS NOTED. Rl IWHCAeTED DATA PER MAP OF TR. NO. 2.2555. MR 663—k cy Lu w 43.W* M 4 I407 A PATr GO OF THIS SLIODWISIOIN (D. 34 2w5' (543.25 Rn) 1448, 4" IS,wi-maw FOSTER AVENUE ("D FD, S&W 'L& 770r I'4R CITY TIES NO. 'UPTED AS CENOXINE 266 K, Bt 04 INTERSECTION, 20 FD. S&W -LS. 7707- K4 PWFR 1429, PG. C35 AS f'Wq;RUNE ACCU�TED , INIFRSEanow. m ugw -I.s, ryor arr TIfs No, 26A, 80, AS CENtrERLINIL CA) FT), S&W,, -07Y Oir OALOMN PAW, PrF Orf RE NOTL 00 4,4, A,(X0'ftV AS LrNTERI INE FD S&W 'LS 770V P0 CITY -ms m' A4, pc, no, Acrup7b As cmiiiiumc AmTEF?'qXcTv9' SET L&I lAr.gWD L.S.'8362." ON CONCREVE SURF Acr %7 1LPW/Cf.'NON! PLUG, BRASS TACK, PqOGEO 1-S 8"W- FLUSH, AT CORNCR NOT A PART OF THfS SUBDIVISION mm' al If,nLy D I ' SO* 43, 12"w 4.24' A" Q 2 A b 95 S F A 111411 5 w , 7agg , �"s -w N4B* 43' flW qh 5'W > 6,4r I Sf 25' 25 . .... . 0 5 < 116 cy z 43.W* Lk (D. 34 2w5' (543.25 Rn) 1448, 4" IS,wi-maw FOSTER AVENUE 2 NUMBERED PARCELS 3,066 S F. 0.300 AURES PARCEL MAP NO. 1421 W,.RVEY DAIE� APRIL 10, 2015 5W1I)WhI fl0w, CCu,," Or F.D.E. v4c�nys' SrATF OF CAl0CX?IqIA BEING A SVIII)III1810A OF A PDXVIUN OF THE NOVITWESTEIUN 80.50 ffErf OP THE SOUTHEASTERLY 887.68 FEET OF THE N1"iW111PAVIIFULY 4,25 PIKET OF IAT ZO OF TRAVr NO. 718XW THE CITY OF BAII)VIN RAW COUNTY OF WS ANGELES, STATE OF CAUFORNIA,, AS PER IKAP RECORDED M BOOK 17, PAGE 17 OF MAPS, ON THE OFnCZ OF THE COUM R13CAIRDLPR OF SAIM COUNTY. FOR SUBDfVtSION PURPOSES APPIJI-ENGINEERING GROUP DXrEDAUGUST 2.92015 AF HFIRFIFY 53ATF THAT V, APE TIqt- OWNI;VS OB, OF ARE BIVERESIV.0 IN 'Off LARDS *W.lUDFD W14N IHS.' SUMVW091(M SkiVOW OR I`HM Okl' WHIN THE (OISTIN CTIVE BORDER, LINES AND THAI WE ]I) THE PIRFFIAR4DON AND FILING OF SAID MAP 4ml SIJBINV*dON ON U :YDO AND AACX 81 sag I-AUMMUMICA&MEM, A1111 ' I N " I tKAEN % MA UT 1,, A SUATE OF Ch�]FOINNIA I vs #I CY)"TY 0F IXXS ANQLLFS, � 04+.�j R -64c 20 , DeFORE AMC , #Vt' , PfH"5T*,M,IY APPEARED: V Y(,V AND JAOBI, WHO PROVED TO IfF ON THE RAE15 Or SATISFACTORY EVIDENCE TO ENE THE FtR5(Ns w6i"TEE 04AJM6;S ARr 5UPSCRIFIED TO DIE MD41N ItfSTRUIAENT hfQ AC>Q4OVAZ0rJ.D U) OF ]HOF 74LY EXECVUD THE:%AMI, IN VREIR, N)TI-40142ED CAPA( ITS, AND III&I BY THEIR SIG Nii'LIFES ON THE INSIRIUMpo mr pvI",% mmic rom), uNm ar,HALF 0! wfick, THF, P' FIS AC uED, EXCCWED THE' ` @XAIFFY UNDCR PtNALCY V PERJURY WIER 4f LAWS 0THE *',TATO': OF CJkUF0RNIA THAT Nt PAAAMAPH 13IRUE A,NrJ CORRECI NTNESS MS' HAND V111CIAL V.AL' PRINT NNOL (9 WAR, .YMN Wim _E�COMM SF31ON EKFlIREl-,'4 I .. . . . . ....... . ........... .. — ............... coml S19ON NLIMSER- 1-1 11 'I A—A FHOVPM J-I.Aff� OF NI5INESS IS Ik&o 111 0 t Ellmakuy THE %N0JRQS) 0' THP VAArf Ov%j NAIACTY HERIIN&INER AS, ON' THE N I TERPIT %�'FORTH, MAY RF OM11TRO UKDER PROOIgGAIS ff SIECTUPI F0643fI�.) (Y.) V Vflt TAJWVt'.lrMi MAP ACT, THIIV INITRIST Rf SCUT `FYIAT l& CkNNQ7 RIPIN INTO A FEE AS SAID SIVNATUff,S) I-, IARQ HOT REQVIRFV 6Y u4E I,V.,kL mXNC'r, IN il--RE:5 f NLR.DERS: imw ROIM - AND SR. AND IMLIJAM W07KMAN RECORDED: BOOK 10 PAGE(S) 39 OF DFT.DS I HEREBY CERTIFY THAT AU. C'ER'TIF'ICATE'S HAVE BEEN FILED AND DEPOSITS" HAVE BEEN MADE THAY ARE REQUIRED UNDER THE PROVISIONS OF SECRONS 66492 AND 86493 ITT THE SUBDIMS004 MAP ACT. EXMJIIW- OFFTCER, BOARD OF SUPERVISORS OF 114E COUNlY OF LOS AN�.XLES, SrATF OF CALIFORNIA BY SHEE T I OF 2 SHE F, I° FIRS MAP WAI' PREPAr*.D BY ME OR UNDER MY DIRECTION AND IS BASED UN.'* A, TRUE AND ODUPLEVE rHrLD SlJRVEY PERP"AImra Fyrl ME OR UkDr'R Wr DIRII,1T"ItNIW IN APRIiQ, 2015. W COXI'ORMANM "TH THE KQU¢F?UMW�, FYI' DRE, suaDforION VAP ACI ANT,', LOCAL e.AiDRIAKICE M THUS 940W'l Of u VC0 AND ,WT X 01 C* MARCH 2, WV3, I HEIN'LBY S"FAIE rH91 lI,#F PAWXL MAPSIJUSIAND'AJ10, icowokus TCPTHE, APPI46vro niqwrm MAP; T"I XkL FHE, MONOMENTATTR` OF' THE PHARA"FFP AND, CVCUlly 7HE POSUK.WS INDICATED OR TO OF, SET THAT Ti,kl MONUMEN7, ARE SVFFIClTKT TO ENABLE THE, sUirA.Y TO RE RMOACFQ ( 'I- ) I 4i ,A,xr nmw �FaFnvq(l„-'H'!..-Mo A'Nll� Wr FYPIRESz IN( fl9�IAJI'64 %HOWN HEPE04 ARE WSW ON )HE iILARNF, N 4kE4,VI5' W OF -Dir CENFIRUNT, ff�- FG67`EP NVFNUE A0,hMN DN MAP Of TR^fl NO 226,55 144ORVED IN u1+, 0K fif,.E PA&M M. PCCOROI.', OF Ltl$3 Aoi(,ta's Cemm".. 9 HLWIlr� STATE 'THAI 4 ?'AlVE rx'A,0040, THE W1100 MAP V PAPIE'L MAP NO. t42T CONSESTING Or 2 94ELTS; 'Dthl TFE Sl1118rm5tDI4 S16041 OERFON 6 SIUIBSIM76Akly 0014FIRIAS TO THE ITNTAnVE MAP AND A04Y APPROVED MTERATHNIS THi-F.EnF'. THAT ALL PROVISIONS (AF THE 51,01) A I IM51,15N 04P Cl AND OF ANY WCAk OREANANCX5 APPOCABIX AT THE TIME CW APPRTDVAK 0' TW, TENTAFIVr UAP HAVF UEEN COKIPRZO wu Ory YWAIFELM, flr" cy 111AWYMN pAnf p"cl, Ro oj" c 1-9'/20"A am 61 I AERtS$ STAIT TH&T AU WEVIIAL tEAEU kodlER THE affdsQw'Txw Or THC oy'y' of BALDMN PARg TO MiK> nif, LAND qNM".lUPCrz IN ME M7141h SUODPA." CM AAEV PARR THERON IS "NURACE, ANV MigA MAV BE PAM N FIA I'. HAVF, RETh FIAV F4 rokt wari, DATE CITY 7RFAIA)REP, CITY OF BAUDININ PARK PHWkMY 00OWY THAT FHRS MAP WAS, PRW I�fD IIA APPROVAL TO 1W 01T rCOURrh OF 114E017)' Oir 41AtTJfflRq t' ARK Al A ocooiAk Mrrymc THOCIFIval: MEID ON IHF. --twl"tv 7015 AND PiAr 74FREUPON smo (C:ouljlNl' OAT py AN eRMNA f#t)Lr PA&qED XNV ENTERED APPRI64 SAori ow, 047ED A] IJANDRA AAAA cjiy al -Fix, ary ry, aALT)"q PAIm, DAY OF. .. . . ..... . , 2015 "ri T—'66-4 ' "" "Mr, "I'll PLAH4A� CITY Y (R 84k.DON PARK (arl-smmyMs-SIAMM1,11 I H'LRESWL 5TAft I'IIAF % H9,V5, tX&MINED THI" W111IN MMI OF RARUI, MAP 140 42L V99 MAF1 CON9VIINr OF 2SHEEV, AND I AM SATISFIED 'THAT M Tt,0INVCAk,LV I,t)RRECI KEINE T 0 R PUTNAM P t'- FICIODWAT" 67vt ENO N14 RCIE HID, 17,73C a�M LW STAFF REPORT r HIIE SAS cA6RJ1E . , �JA��� TO: FROM: DATE: ITEM NO. Honorable Mayor and Members of the City Council. r' Sam Gutierrez, Interim Director of Public Worhs4 March 1, 2017 SUBJECT: APPROVE PARCEL MAP NO. 1425 1426 PUENTE AVENUE I SUMMARY This report requests that the City Council authorize the approval of the Final Parcel Map 1425 pursuant to the State Subdivision Map Act and Section 152.09 of the City of Baldwin Park Municipal Code. FISCAL IMPACT There are no fiscal impacts on the City or the General Fund. The public improvements will be incorporated in the City infrastructure capitol upon their satisfactory construction and acceptance. RECOMMENDATION Staff recommends that the City Council accept Parcel Map No 1425 and authorize the City Clerk and staff to sign the final map. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The proposed subdivision of one (1) lot into four (4) lots for condominium purposes is within the RG, Residential Gardening Zone which located at 4126 Puente Avenue. This development was approved by the Planning Commission on 5/27/2015. The developer has agreed to complete all offsite improvement prior to the issuance of the certificate of occupancy. Staff has reviewed the Final Map and finds that it substantially conforms to the Tentative Parcel Map conditions of approval. ALTERNATIVES A final map that is in substantial compliance with the previously approved tentative map cannot be denied approval (Government Code §66474.1). Further, if the Final Map is not approved at the first meeting or at the subsequent meeting from when the Final Map was presented for approval and the map is in conformance with the requirements of the Subdivision Map Act, the map will be deemed approved (Government Code §66458). Since the map is both in substantial compliance with the previously approved tentative map and it is in conformance with the requirements of the Subdivision Map Act, there is no alternative to approval. ATTACHMENTS 1. Assessor's Map 2. Final Parcel Map 1425 (sheets reduced) 2008 CODE 2085 FOR PRV. ASSM7 SEE: ,,s _ m '�JARI W" ipa 41 CONDOMINIUM PARCEL MAP PM. 348-29-30 CONDOMINIUM RANCHO LA PUENTE P 1-43-44 TRACT NO. 53387_ M.B. 1269-51-52 TRACT NO._21466 IAB. 66_3—IS-16 TRACT NQ 26190 MB. 665—I —2 (E) ..,..7 1 JW 75 1 zlv7053/04005-1-6 Pd 710031WO-ROW-1V ASSESSOR'S MAP COUNTY OF LOS ANGELES, CALIF, scAd E r e pyo' r TrAkrt"L 51 IF1 13 OF 3 Sl ff-ET5 PARCEL MAP NO. 1425 15'792''�Q FT wq'p 40 AU Or TEN1 ATI VE IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES PARML MAP J425 STATE OF CALIFORNIA S � OWE VED ON wn vfQV7)A"a' 02 MAW14, Zrft WJWV$49!9a0A FOP CONDOAUNWM PURPOSES A Avai U� t lltd' �.%'v WmF k -A NLWIJ I FiA 1,0411 6F, WCK I EAEON To wt cm. V. 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MAP E425 IN THE CITY OF BALD IN PARK, COUNTY OF LOS AN6ELES SURVEYED GN STATE OF CALIFORNIA MARC)4. 2.016 BEING A SUBDIVISION OF A PORTION OF RANCHO LA PUENTE, AS PER MAP FILED IN BOOK 1, PAGES 43 AND 44 OF PATENTS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY FOPCONDO NIUMPURPOSES TILITECH ENSIPHEER1116 A55OCTATE5 INC. OWAA,ES' STATEMENT WE HERESY 51 A M THATWE.- ARE THE. OWNERS OF OR ARE lNVSMES7E.hIDN TN,ELANCG Al.UDED 410„THIN I.THrNTNq. EURAIVISION IHOWN OIN V HIS MAPlAa-THlFJl I[TW, DBITHCTIVE MJ#RDERLlNE.,AN0 WEOSKSENT Bary THE PqVIA&TATION AND FILING OF SAID MAP ANO SUAIDIPTSION, APMALSO brDwAYE YO I L HX CITY OTBALOWINPARK 94C EASEMENTFOR 5ANITARY SEWER AND 3u) VIESDINATED ONSAIV) MAP AND ALILUSES 1AA! D DIAIRS INC RICHT To MAO.T. OCRY6*0 EONS INV' 9PNry H FROM AN? ADS OR UP* PRISPEAT 7 A? 7FA M INVE 51 MEN VS, OWN R 3'1 IkK7N66-1 ON; (MFMON111 4 FANDIVFTIM04y' %0AM14 ........... 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EYEL Of FECER, PAPAL, Of SUPEFAVT 500 5 ISP THE COUNTY TY OF L OS AN*EljjESSTATE OF CALINDWALA SUA VEYOWS 5TA T EM814 V YIPAISMAP WAS PREPAKED nv)EAlWDCdSMft.ETl,” MARCK2016,INCONFORMANCE WITH MEREqJIMEMENTSOF MAPA T AND LOCAL OPO ENAPAI..' AV THE PEO UCST OFTANSr AND LEM TNYE;rYME.NTS INC ON ,ULY M,2011 1 HERERY "GATE NiAT 111415 PARat MAP SUBSTANTIALLY CCHF00045TO AP&, THAI ALL'<"EWta7NIi MEN f 5 AIRY OF TNN NYARN.. FER AND QCCEAI® YliF PO ST 77 C'T A$ :h 10 T. CA "F I), THAT A r MHE 'A ON U MEN 15 AWE' AAFFMTEN 7 V 0 ENA RL E r. F. 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Wr�WIN MAP OF PARCEL MAY NO 1421 CONSISTING OF THREE E446.ET5 AN WS n4AT1 AM SAT ESFEED IIB 4A r SAID JOAN InrF.0494MAJILY COARECT AND THAT ALL PROM SKOPIS OF 5 TATE LAW ANN) nk SUODIVISS060 " ACT AND Of AI W LOCAL ANII[Altj A r TTHE TTEM, Of APPROVAL 0' If4rA ITYP MAP H.ve KEN (000[105 wryK ''T RIx 31w "No AR ATE CITY rREASUkER'S CERTUFTCATF1 I[HP.REDY CERTIFY THAV ALA. SPECIAL A5M,5AM0!NYSLrVD..-0 J NoPR mr, juRrsorcricqq ar nM CrTV Of RALOWINPAQX TO PATI HT*- LANRT KA&A-U"D IN VNE YPETHIN SU9DM,0 Sr(X4k ANY 'A" T THEREOF IS 54J&XP.'C;, ANO WHICAt MAY BE PAID IN FULL, HAVE IKEN PAIL) IN RAL. MAGMA A CON V RERAS DA VS. Cl_Iy TREASURER 'T Or RALDAY�� PARK SMVNLANtkR'5E 2f S"EATk _ _ HrAERV S TA IF PHAT I HAW. EXAMINED THIS MAP AND THAT ALU.. @ROVLSIOIHS OF Pfl-rCA&E ZONINO CAROONANCE.5 OF T4 CITY OF AON PAP M HWA #glv't MAX6, 00 101, "1 21-11.121, 1 !LA-x'!f ll A tIJOy Ojr� RALOWIN PARK T 415 IS TO Cf. 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DdiFo rel#t rmA r $04 Xvwu 714E I.MME m "E;l 4 U 149MTUK� OR C:T VO M,4b 11447 P I4,m 1,1440 1", E ON P,48 INFrAk"ME"T n* PFRIMMI'm 4 "pJr , r, uor,*d 4f, H,4,? cq' W" 71<1 Pf4,14W EX Fr, 171M "01^V". �, 1, W, It' ^E 11 il r, CARTIrf kypg3n 'TNtW OJ f f"DUPW EA TP 0, LT AWS VW nW 5 TA K-. M CM MNSA IA, Mr 1) W PAQMQ AF�14 V•'I M�jf P#3 WrrNESS MY WAMC M4D OF Ml.' IAL SEW 59"M Rx", PAINTED W.ME My FXM ,�DMM'5, , ONWOORWw �l POW, y PAI, W M,.% nP W, ITEM NO.. STA 'F `::'OR.. l ,�'; %!,i��% a TO: Honorable Mayor and Members of the City Council .or H 0 " I'nr ��` FROM: Manuel Carrillo Jr., Director of Recreation & Community Services(" . AN4 r L. �� � DATE: March 1, 2017 ry New SUBJECT: AUTHORIZATION TO ADVERTISE THE REQUEST FOR PROPOSAL FOR PROFESSIONAL PYROTECHNIC SERVICES RELATED TO THE 4TH OF JULY FIREWORKS CELEBRATION SUMMARY The purpose of this report is to receive authorization from the City Council to advertise for Request for Proposals (RFP) for professional pyrotechnic services related to the 4th of July Fireworks Celebration. FISCAL IMPACT 1'he l'r.rnding source can be determined at a later date. The proposals shall not exceed $20,000 for Pyrotechnic Services, with an overall event cost of approximately $50,000 including; operational costs, contract services (band, games, and sound technician), and overtime pay. RECOMMENDATION Staff recommends the City Council to: 1) Aul:horize the advertisement of the l equest for Proposal (RFP) for professional pyrotechnic service related to the 4th of.inly Fireworks Cc.I it'a.tion. BACKGROUND Tlie Departnrent of Recreation and Coninitinity Services is seeking a professional pyrotechnic conipany to perl :,rrr i the 4"' of July Spectacular Pyrotechnic Show. The companies' proposals will include an 1-ri'linute custom designed, synchronized and choreographed sky concert. The show will be electronically fired and include musical and narrative scores, a show director and will have a minimum of 2,000 -fired pieces. The proposals will include all the necessary permits, insurances and licensed pyrotechnic and sand free firing racks. In an attempt to increase the potential vendor pool, phone calls will be made to encourage vendors to participate, as well as letters will be mailed, emailed and faxed to professional pyrotechnic companies. Proposals will be due to the Department of Recreation & Community Services by March 23, 2017. Vendors must meet all fhe requirements set forth by the City, county, state and federal guidelines. The pyroteel'i'nic show will be conducted at Sierra Vista High School Athletic Field. The 4th of July Spectacular event attracts over 6,000 spectators and is viewed as the official summer kick-off in the community. LEGAL REVIEW The City Attorney has reviewed the Request for Proposal (RFP) and approved it as to form. ALTERNATIVES 1) The City Council may elect not to host the event. ATTACHMENT 1) Request for Proposals (RFP). CITY OF BALDWIN PARK 4T" OF JULY SPECTACULAR 2017 REQUEST FOR PROPOSALS (RFP) The City of Baldwin Park (City) conducts an annual 4t"" of July Fireworks show (Show) as part of its 4th of July Spectacular, The Show is field at the Sierra Vista High School. The carnpus is used throughout the 4th of July Celebration for various other activities and entertainment. The City wishes to enter into a one-year contract for a professional show with at least the following pyrotechnic displays: The show must be at least approximately 18 minutes in length without breaks with appropriate patriotic music accompaniment. The contractor will not be responsible for the sound system although must provide the audible portion of the show. FIREWORKS SPECIFICATIONS: Base Bid 1. Duration of display - 18 -minute minimum. 2. Show will have a minimum of 2,000 -fired pieces. 3. Fireworks Bid not to exceed $20,000. 4. Fireworks ignition — electronic. 5. $5,000,000 single limit liability insurance naming the City, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers additional insured. 6. Maximum shell size: 3". 7. Sand free firing racks. 8. No ground set pieces. 9. Music and voice narration CD provided. 10. Fall out zone to comply with National Fire Protection Association Code 1123, Los Angeles County Fire Department and any other government agencies. DELIVERABLES: Base Bid 1. Vendor and fireworks must arrive no later than 9:00 am, July 4, 2017 at Sierra Vista High School, 3600 Frazier Street, Baldwin Park, CA 91706. Fireworks show to start at 9:00 pm sharp. 2. Vendor must provide all safety equipment for themselves and their crew. (Ear plugs, hard hats, eye protection, gloves, long sleeve protective clothing, etc.). 3. Vendor must provide all supplies needed for set-up and show which include but are not limited to: hammers, racks, fuses, fire extinguishers, and anything needed to provide a successful show. 1. Vendor MUST obtain any and all permits or licenses required by law. Cost must be included in bid. 2. Vendor must obtain a business license permit from the City of Baldwin Park. The business license permit can be purchased at: City of Baldwin Park City Hall — 2nd Floor 14403 E. Pacific Avenue Baldwin Park, CA 91706 Business Hours — Monday - Thursday 7:30 am to 6:00 pm Phone- (626) 960-4011 Extension, 214 3. Vendor MUST abide by all rules and regulations imposed by law including National Fire Protection Association Code 1123 and California Code of Regulations, Title 19, Chapter 6 and the California Health & Safety Code 12500-12726. Please note the vendor will be responsible for all permit fees required by Los Angeles County Fire Department and any other Government Agencies. The City is to be informed of any additional fees. MEETINGS: 1. PRIOR to being awarded the contact, a representative must meet with City for a site inspection. 2. Meet with the City a minimum of two times prior to the event. Pyrotechnic shooter must be present to review site with City representatives one of these times. INSURANCE: 1. Provide insurance from a company authorized to do business in the State of California. 2. Must agree to hold harmless, indemnify and defend the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers and as additionally insured. 1 Vendor shall obtain at its sole cost and file with the City of Baldwin Park, City Clerk's Office, a policy or policies of insurance or a certificate of insurance and Vendor must obtain a business license permit from the City of Baldwin Park: a. Naming the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, its officers, agents, employees and volunteers and as additionally insured. b. Provide that said policy or policies shall contain a clear cancellation and/or reschedule provision, as to the City's options in case of inclement weather or severe wind. C. Each policy of insurance must be issued by an insurance company, which is authorized to do business in the State of California. d. Insurance with the following limits. (1) Workers Compensation: Before beginning work, vendor shall supply proof of full workers compensation insurance for all persons to be employed directly in carrying out the work as specified in accordance with the laws of the State of California. (2) Comprehensive General Liability: (Bodily Injury and Property Damage) which shall include limits of at least $5 million single limit. PAYMENT: 50% to be due June 16, 2017 and balance due on July 14, 2017, PROPOSALS: Proposals must be submitted as follows: 1. Description of the proposed show indicating size and type of devise planned. 2. Contractor qualifications including required licenses (and expiration date) and references of other local municipalities served (minimum of three). 3. Proposed staffing with descriptions of experience and qualifications with Name and Contact numbers. 4. Proof of insurance or insurability. 5. Assurances that the proposal will comply with each of the requirements. 6. Quote for year, if the City chooses to extend the contract for one year. 7, Assurances as to quality of show and customer satisfaction. Please submit (2) two copies of your proposals by Thursday, March 23, 2017 at 10:00 am to: City of Baldwin Park Department of Recreation & Community Services 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 Attention: Manuel Carrillo Jr. Proposals will be opened in public at the above address on Thursday, March 23, 2017 at 10:00 am. Proposals will be evaluated first on compliance with the requirements established in this request for proposal, safety record, training, and price. The City of Baldwin Park reserves the right to reject any and all bids for any reason. Any questions regarding this request for proposals, please contact Manuel Carrillo Jr., Director of Recreation & Community Services, at (626) 813-5245, Ext. 314 or electronically at Mcarrillo cr-baldwinpark.com. ITEM NO. STA � F � PORT ;, %k, �%'J �� . .P 'r TO: Honorable Mayor and Members of the City Council P H U B o F. 4 rtid_ /' o FROM: Manuel Carrillo Jr., Director of Recreation & Community Services " sGA s! t t DATE: March 1, 2017 VA1 LE SUBJECT: APPROVE APPROPRIATIONS TO RE-ESTABLISH THE - - - DOWNTOWN STREET MARKET SUMMARY This staff report is for the City Council to approve appropriations for the re-establishment of the Downtown Street Market. FISCAL IMPACT We don't anticipate any fiscal impact to the General Fund at this time. The proposed Downtown Street Market seeks funding of $62,760 from the Business Improvement Tax Fund subject to the public hearing and approval. Staff has conducted a preliminary review of the costs associated with coordinating a 12 -week Street Market. The total cost of the program would be $85,010 over a 12 -week period. The projected overall revenue is approximately $22,250 which includes sponsorships at approximately $4,250 and $18,000 in vendor booth fees. Staff anticipates selling 75 booths at $30.00 for businesses, and $25.00 for non -profits at a weekly average of $1,500. RECOMMENDATION Staff recommends the City Council to: 1) Approve the proposed project budget of $85,010. 2) Authorize the Director of Finance to appropriate $62,760 from the Business Improvement Tax Fund (Fund #230) to cover the costs above the projected revenue subject to the public hearing and approval. BACKGROUND At their City Council Meeting on September 6, 2016, City Council motioned for the Recreation & Community Services staff to re-establish the operation of the Downtown Street Market. The proposed Street Market will include the following elements; farmers' market, food booths, kids' zones, artisans, live -entertainment, commercial vendors and a Beer Garden (provided by a local restaurant). The proposed schedule for the Street Market is set to take place at Morgan Park from July 6th through August 10th (6 -weeks), on Thursday evenings from 5:00pnt to 9:00pm during the Summer Cc+tacerts in the lurk Series. The relocation of the Street Market to Maine Avenue will begin on August 17th through Septen be" 21St (6 - weeks). By combining the Summer Concerts in the Park and the Downtown Street events, it will extend the Street Market to a total of 12 -weeks. To ensure that a strong attendance is maintained on Maine Avenue, staff is proposing to continue with a live - band entertainment throughout the Street Market series as it relocates to Maine Avenue. If the Street Market is approved street closures will include Maine Avenue between Ramona Blvd. and Palmrose Avenue. The proposed closures will provide sufficient space for a stage to be set-up at the Park Plaza entrance (in between Menchie's and CA Seafood). The layout will allow for vendor and food booths to be placed against the curb along both sides of Maine Avenue and a kid's zone near the south end of the market area. A one-time special Consideration to Re-establish the Downtown Street Market March 1, 2017 Page 2 event amateur boxing show and the popular pro -wrestling exhibition circuit will be added attractions to encourage maximum attendance throughout the 12 -week series. LEGAL REVIEW No legal review required. ALTERNATIVES The alternative would be for City Council to: 1) Direct staff to contract services with a professional farmer's market association to handle all aspects of farmer's/street market; or 2) Provide alternative direction. ITEM NO. U ESI.F p eco I' s TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Finance Director SAS G,AB I L o dr"" DATE: March 1, 2017 "ar;' SUBJECT: THE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR 2015-16 SUMMARY The purpose of this report is to present the City's Comprehensive Annual Financial Report (CAFR) and other reports attached herewith for fiscal year ended June 30, 2016. FISCAL IMPACT There is no fiscal impact to receive and file these reports. RECOMMENDATION It is recommended that the City Council receive and file the City of Baldwin Park's CAFR for fiscal year ended June 30, 2016 and all accompanying reports. BACKGROUND Annually, the Finance Department prepares and publishes the City's CAFR following the completion of an independent and certified audit. The independent certified audit firm is Vasquez & Company LLP. The CAFR is an extensive report summarizing the financial activities of the City that occurred from July 1, 2015 through June 30, 2016. The CAFR is prepared in compliance with Governmental Accounting Standards Board (GASB) standards. Pursuant to GASB guidelines, the City's CAFR is divided into three sections: Introductory, Financial and Statistical. The Introductory section contains a Letter of Transmittal. This letter includes a brief overview of the City, economic outlook, operational controls and major initiatives. It also includes the GFOA Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2015. The City has consistently received this certificate. The CAFR for the fiscal year ended June 30, 2016 was submitted to GFOA with the expectation of receiving the certificate again. The Financial section contains the independent auditor's report, Management's Discussion & Analysis (MD&A), and the basic financial statements. The Firm of Vasquez & Company has issued an unmodified ("clean") opinion on the financial statements for the fiscal year ended June 30, 2016. This means that their examination, testing and audit procedures allowed them to conclude that the financial statements present fairly, in all material respects, the financial position of the City. This is the best opinion that the City can receive from its auditors. The MD&A provides a narrative of how the financial report is presented and key highlights of some of the changes in financial position. The MD&A provides tables showing comparative information from fiscal year ended June 30, 2015 to June 30, 2016. Fiscal Year 2015-16 CAFR Presentation March 1, 2017 Page 2 The final section of the CAFR is the Statistical Section. This section presents data useful in analyzing the City's financial and operational history for comparative purposes. Some of the statistics tracked include financial trends, revenue capacity and debt capacity which are useful for evaluating the City's financial stability. The Single Audit report contained one internal control finding and one compliance finding from the prior year which related to capital assets. The finding was partially addressed. The City has compiled a list of capital assets and will conduct a comprehensive physical inventory. The observations and recommendations reported by Vasquez & Company in the Management Letter Comments contained 8 items from the prior year. Five (5) of the recommendations have been resolved. Staff will continue working on implementing changes to address the remaining recommendations. The above findings, observations, and recommendations were discussed with management during the audit. Details are included in Vasquez & Company LLP's presentation of audit results. LEGAL REVIEW Not required ALTERNATIVES None ATTACHMENTS 1. Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ended June 30, 2016 2. Report on Agreed Upon Procedures of the City's GANN Appropriation Limit 3. Single Audit Report Note: Fiscal Year Financial Highlights included in auditor's PowerPoint Presentation. Attachment # The City of Baldwin Park Comprehensive Annual Fiscal Report (CAFR) Fiscal Year Ending June 30, 2016 A COPY OF THIS DOCUMENT IS AVAILABLE AT THE CITY CLERK'S OFFICE OR CAN BE FOUND ON THE CITY WEBSITE AT: htt()s:jjwww.baIdwin park.com finance cafrs. Attachment #2 R R• Report of Independent Accountants on Agreed-upon Procedures Applied LAppropriations Worksheet• • Year Ended 1"r.Ivo CuwrwsexuuVyr mwrucuVamemhw IRSM US Atkaince RSM Appropriations Limit W• City of Baldwin Park Appropriations Limit Worksheet No. 6 Table of Contents WEI PROCEDURES �IR31 VasQuez µY........ & Com Pany LLP '.`m^u^hheid NA11I11re Arouuu.iuiulI zu k mond Rush Cao nsulltauuts Report of Independent Accountants on Agreed-upon Procedures Applied to Appropriations Limit Worksheet No. 6 Honorable Mayor and Members of City Council City of Baldwin Park W1 South Grand Ave., Suite 400 Los Angeles, CA 90017 Ph. (.213) 973-1700 Fax (213) 673-1777 www.vasquenpa.com - 7 A.g. LI .01 We have performed the procedures enumerated below to the accompanying Appropriations Limit Worksheet No. 6 of the City of Baldwin Park, California for the year ended June 30, 2016. These procedures, which were agreed to by the City of Baldwin Park, California and the League of California Cities (as presented in the League publication entitled Agreed-upon procedures Applied to the Appropriations Limitation Prescribed by Article X111 -B of the California Constitution) were performed solely to assist the City of Baldwin Park, California in meeting the requirements of Section 1.5 of Article XIII -B of the California Constitution. The City of Baldwin Park's management is responsible for the Appropriations Limit Worksheet No. 6. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in this report. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures performed and our findings were as follows: We obtained the completed Worksheet No. 6 for the year ended June 30, 2016, and compared the limit and annual adjustment factors included in that worksheet to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned worksheet to those that were selected by a recorded vote of the City Council. Finding: No exceptions were noted as a result of this procedure. 2. For the accompanying Appropriations Limit Worksheet No. 6, we added last year's limit to the total adjustments, and compared the resulting amount to this year's limit. Finding: No exceptions were noted as a result of this procedure. 3. We compared the current year information presented in the accompanying Appropriations Limit worksheet No. 6 to the other worksheets described in No. 1 above. Finding: No exceptions were noted as a result of this procedure. We compared the prior year appropriations limit presented in the accompanying Appropriations Limit Worksheet No. 6 to the prior year appropriations limit adopted by the City Council for the prior year. Finding: No exceptions were noted as a result of this procedure. We were not engaged to, and did not perform an audit, the objective of which would be the expression of an opinion on the accompanying Appropriations Limit Worksheet No. 6. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriation limit for the base year, as defined by Article XIII -B of the California Constitution. This report is intended solely for the use of the City Council and management of the City of Baldwin Park, California and is not intended to be, and should not be, used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited. vj"-�' , (�'� L- L e Los Angeles, California December 28, 2016 City of Baldwin Park Appropriations Limit Worksheet No. 6 For the year ended June 30, 2016 Appropriations limit for fiscal year ended June 30, 2015 Adjustments factors for the fiscal year ended June 30, 2016 Inflation Population Factor Factor Combined _-- Note 3 _(Note 4) Factor 1.0382 1.0039 1.04224898 Adjustment for inflation and population Other adjustments Total adjustments Appropriations limit for fiscal year ended June 30, 2015 65,690,878 0.04224898 2,775,373 �2„r775a373 68 466,252 Unaudited; see Report of Independent Accountants on Agreed -Upon Procedures applied to Appropriations Limit Worksheet No. 6 and Accompanying Notes. 3 City of Baldwin Park Notes to Appropriations Limit Worksheet No. 6 For the year ended June 30, 2016 NOTE 1 PURPOSE OF LIMITED PROCEDURES REVIEW Under Article XIIIB of the California Constitution (the Gann Spending Limitation Initiative), California governmental agencies are restricted as to the amount of annual appropriations from proceeds of taxes. Effective for years beginning on or after July 1, 1990, under Section 1.5 of Article XIIIB, the annual calculation of the appropriations limit is subject to an agreed-upon procedures review in connection with the annual audit. NOTE 2 METHOD OF CALCULATION Under Section 10.5 of Article XIIIB, for fiscal years beginning on or after July 1, 1990, the appropriations limit is required to be calculated based on the limit for the fiscal year 1986-87, adjusted for the inflation and population factors discussed at Notes 3 and 4 below. NOTE 3 INFLATION FACTORS A California governmental agency may adjust its appropriations limit by either the annual percentage change in the 4th quarter per capita personal income (which percentages are supplied by the State Department of Finance), or the percentage change in the local assessment roll from the preceding year due to the change of local nonresidential construction. The factor adopted by the City of Baldwin Park for the fiscal year 2015-2016 represents the annual percentage change in the State's per capita personal income. NOTE 4 POPULATION FACTORS A California governmental agency may adjust its appropriations limit by either the annual percentage change of the jurisdiction's own population, or the annual percentage change in population in the County where the jurisdiction is located. The factor adopted by the City of Baldwin Park for fiscal year 2015-2016 represents the annual percentage change in population for the City. NOTE 5 OTHER ADJUSTMENTS A California government agency may be required to adjust its appropriations limit when certain events occur, such as the transfer of responsibility for municipal services to, or from, another government agency or private entity. The City of Baldwin Park had no such adjustments for the year ended June 30, 2016. Unaudited; see Report of Independent Accountants on Agreed -Upon Procedures applied to Appropriations Limit Worksheet No. 6 and Accompanying Notes. 4 miL71, www'vasquempa.com :1 Vasqw:m & Gil)rripainV � LP has ovel, 45 yeaims of exjj�),::11 leii ice in pelillorinklig alucht, all;cOulifing IN consuffing selvrceq foll MR lylpes of V13111pi-11AR Oilgalnlzafiiuii is,, Uu piolfif conillmnle::5, govelliiriout,M enlAres and pilubilidlytiaded calTiminles, Vasquiez is ii unioml!m offfie RSIM Us ildilaince IRS1110 US Niliance providos its urrnernbell's )Ivithi wcos:s lo resouices ol: 11:6hl US LU::1, IlnSM US/idllanw inwinbel, Mars are selparate and lndej:)evden1[ immiliresses and liaga� eindfies fli::it ane fin Hidiromm acts aind ornIlssions, nnunlU eadi aiie selparate and indelpendelinji[ hom :RSPI itJs U 11 F, 11ONT p 11' 3 11 IL F" is Om U S, ineinbeii iii'm oil: iRSiVI IInLernMronull, a glolbM luetwork, of independeN siudit, tax, and climisulting 115lins Mernlbers of IIUSIIUV US Allhairce Ihave access to FRSIM inlernatlionall r1i'souirces through IRSM US L11 F1 M aiie in It lnenfll!wr Wins of IRSIA Intelinailknnall, v1slit us fcu inoie infoinir:41clin regarding RSNI US 11 11 F, and R,&M iWeniatilimnall, phe RS11vtI11 Ilogo m used undel: ircensli? 11)y IRSIM US J 11" l:UsjjUS Alliance, piloduchs anill services aic larcijjjiuetary to 1:MA u, S Q ILII':::" M South Giaind AveiiLAI, SuRe4ffl - U os Angeles, (,lailillonilia MM7-4646 - F:Ih, (M) 873 p 7'00 , ll::::ax (M) 873 1777 Attachment #3 1 I & F-3 , . BaldwinCity of SingleAudit -•• As of • for the Year Ended June 30, 2016 with Report of Independent Auditors RSM USAVHance� 81, 1 VION 11 MWOM a ;, ez U f / &Company LLP P City of Baldwin Park Single Audit Report As of and for the Year Ended June 30, 2016 with Report of Independent Auditors City of Baldwin Park Table of Contents REPORTS OF INDEPENDENT AUDITORS Report of Independent Auditors on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Report of Independent Auditors on Compliance for Each Major Federal Program, on Internal Control over Compliance, and on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance 3 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS A NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 7 SCHEDULE OF FINDINGS AND QUESTIONED COSTS 17 STATUS OF PRIOR YEAR AUDIT FINDINGS 11 501 South Grand Ave., Suite 400 Los Angeles, CA 901317 Ph. (213) 873-1700 Fax J213) 873-1777 OFFICE LOCOO NS: Las Angdes raarnento San Diego Report of Independent Auditors on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards The Honorable Mayor and Members of the City Council City of Baldwin Park Baldwin Park, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information of the City of Baldwin Park (the City), as of and for the year ended June 30, 2016, and the related notes to the financial statements which collectively comprise the City's basic financial statements, and have issued our report thereon dated December 28, 2016. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control that we consider to be material weaknesses. However, we identified the deficiency in internal control as described in the accompanying schedule of findings and questioned costs as Finding FS -2016-001, that we consider to be a significant deficiency. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. The City's Response to the Finding The City's response to the finding identified in our audit is described in the schedule of findings and questioned costs. The City's response was not subjected to the auditing procedures applied in the audit of the financial statements and accordingly, we express no opinion on the response. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the result of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. VJ,:" + LL P Los Angeles, California December 28, 2016 2 801 Souath 0rancdAve.,.Su to 400 Los Angio , CA 90017 Ph. (213) 873-1700 Fax (213) 873-1777 wwwvasquezcpaLcom 0FACELOW IONS Los Angeles Sacramento San Diego Report of Independent Auditors on Compliance for Each Major Federal Program, on Internal Control over Compliance, and on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance The Honorable Mayor and Members of the City Council City of Baldwin Park Baldwin Park, California Report on Compliance for Each Major Federal Program We have audited the City of Baldwin Park's (the City) compliance with the types of compliance requirements described in the OMB Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2016. The City's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with the federal statutes, regulations, and the terms and conditions of its federal awards applicable to its federal programs. Auditors' Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on major federal programs occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. 3 Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on its major federal programs for the year ended June 30, 2016. Other Matters The results of our auditing procedures disclosed an instance of noncompliance, which is required to be reported in accordance with the Uniform Guidance and which is described in the accompanying schedule of findings and questioned costs as item F2016-001. Our opinion on each major federal program is not modified with respect to this matter The City's response to the noncompliance finding identified in our audit, is described in the accompanying schedule of findings and questioned costs. The City's response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for its major federal programs and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. 4 Report on Schedule of Expenditures of Federal Awards Required by Uniform Guidance We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2016, and the related notes to the financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated December 28, 2016, which contained an unmodified opinion on those financial statements. Our audit was conducted for the purpose of forming an opinion on the basic financial statements as a whole. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole. � vj,�.,,-uu Los Angeles, California February 19, 2017 (except for the Schedule of Expenditures of Federal Awards, as to which the date is December 28, 2016) 5 City of Baldwin Park Schedule of Expenditures of Federal Awards Year ended June 3Q, 2016 W,&OEW,J� See Notes to Schedule of Expenditures ofFederal Awards. 6 p000-Txmuux smuv Passed cpo^ menunyinn Through to podom/ Federal GrantoK/Passjhrquq� Number_NusnbeE Direct Program Section oCluster: Section oHousing Choice Vouchers 14.8/1 $' m *.166.200 Public Housing Capital Fund 14.872 �__13,653 . ~..'~..~3 Community Development Block omnwvEmmmmmmaramm 1*.218 31.300 827.e51 Home Investment Partnerships Program 14.23e _ _-11 __'_�1���L rmm/u.a.ompa�mwntmHousing and muanDevelopment 31�g0- j���59 Direct Program squitramaSharing Program /eo22 - *or.aor ~ Bulletproof Vest Partnership Program 16a07 c 3,1l9 Total u.a.Department of Justice �_ 5g0,996 Direct Program Summer Food Service Program for Children 1055e 11 Total US Department of Agriculture �_- 11138L4 Pass -Through Program from Los Angeles County Metropolitan Transportation Authority Federal Transit Formula Grants 20.507 LmA.poop7414 � 1,150\48LL Total US. Department mTransportation � 1J50L48LL° Total Federal Expenditures $31,300 $ 8,086,220~ W,&OEW,J� See Notes to Schedule of Expenditures ofFederal Awards. 6 City of Baldwin Park Notes to Schedule of Expenditures of Federal Awards Year ended June 30, 2016 NOTE 1 Basis of Presentation The accompanying schedule of expenditures of federal awards (SEFA) presents the activity of all federal financial assistance programs of the City of Baldwin Park, California (City). For purposes of this schedule, financial awards include federal awards received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portions of program expenditures reimbursable with federal funds are reported in the accompanying schedules. Program expenditures in excess of the maximum reimbursement authorized, if any, or the portion of the program expenditures that were funded with other state, local or other non-federal funds are excluded from the accompanying schedule. The information in the SEFA is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the SEFA presents only a selected portion of the operation of the City, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the City. NOTE 2 Summary of Significant Accounting Policies The accompanying SEFA is presented using the modified -accrual basis of accounting for governmental funds and the accrual basis of accounting for proprietary funds, which is described in Note 1 of the notes to the City's basic financial statements, except that the lending of certain federal award monies is reported as an expenditure of federal funds. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The City has elected not to use the 10 -percent de minimis indirect cost rate allowed in the Uniform Guidance. NOTE 3 Relationship to Federal Financial Reports Grant expenditure reports as of June 30, 2016, which have been submitted to grantor agencies, will, in some cases, differ from amounts disclosed herein. The reports prepared for grantor agencies are typically prepared at a later date and often reflect refined estimates of the year-end accruals. NOTE 4 Relationship to Comprehensive Annual Financial Report Amounts reported in the accompanying SEFA agree, in all material respects, to amounts reported within the City's Comprehensive Annual Financial Report. 7 City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2016 Section I — Summary of Auditors' Results Financial Statements Type of auditors' report issued on the financial statements? Unmodified Internal control over financial reporting: • Material weakness(es) identified? No • Significant deficiency(ies) identified? Yes Noncompliance material to financial statements noted? No Federal Awards Internal control over major programs: • Material weakness(es) identified? No • Significant deficiency(ies) identified? No Type of auditors' report issued on compliance with respect to major programs: Unmodified Any audit findings disclosed that are required to be reported in accordance with the Uniform Guidance? Yes IJJMMM�,lgma CFDA Number 20.507 16.922 Dollar threshold used to distinguish between Type A and Type B programs Name of Feder i Pro rarm Federal Transit Formula Grants Equitable Sharing Program $750,000 Auditee qualified as a low-risk auditee? Yes City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2016 Section II — Financial Statement Findi Finding FS 2016-001- Capital Assets Condition: We noted the City has not performed a complete physical inventory of capital assets in the last several fiscal years. Thus, there may be assets included in the capital asset schedule that no longer exist. This is a repeat finding from fiscal year 2015 audit (Finding 2015-002). Criteria: City is required to implement processes and procedures to ensure that assets of the City are adequately safeguarded and properly accounted for. Cause of Condition: Similar to other cities in California, the City has dealt with a budget crisis and personnel turnover in previous years which prevented the full implementation of certain internal control procedures over safeguarding of capital assets particularly on the conduct of physical inventory of capital assets. This may result to possible misstatement of capital assets. Potential Effect of Condition: Performing the physical inventory of capital assets ensures that the City's capital assets are fully accounted for and resolution of damaged and missing properties are promptly addressed. Recommendation: We recommend the City review its existing procedures regarding capital assets and develop and implement a formal procedure and document procedures to perform a complete physical inventory of capital assets periodically and review the inventor for obsolete items. The results of the inventory should be reconciled with the records maintained by Finance Department and the balance recorded in the books during the year-end closing process. In addition, any capital asset, especially theft sensitive items, should be tagged. Views of Responsible Officials: The City has compiled a list of capital assets funded by City funds. A separate list of capital assets funded by federal grants will be created showing the required information. A physical inventory will then be conducted, in coordination with all City departments, to confirm the list in FY16/17. The City has bought a new Fixed Assets module, as part of the Tyler Financial software package, to monitor the City's capital assets. This is scheduled to go live in FY17/18. 9 City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2016 Section III — Federal Award Fin Finding F-2016-001 — Equipment and Real Property Management Federal Program Information Federal Catalog Number: 20.507 Federal Program Name: Federal Transit — Formula Gants Federal Agency: U.S. Department of Transportation Pass -Through Entity: Los Angeles County Metropolitan Transportation Authority Federal Program Information Federal Catalog Number. 16.922 Federal Program Name: Equitable Sharing Program Federal Agency: U.S. Department of Justice Pass -Through Entity: N/A Criteria: Per the Code of Federal Regulations, Title 2, Subtitle A, Chapter II, Part 200, Subpart D, Section 200.313 (d) Management requirements. Procedures for managing equipment (including replacement equipment), whether acquired in whole or in part under a Federal award, until disposition takes place will, as a minimum, meet the following requirements: (1) Property records must be maintained that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal participation in the project costs for the Federal award under which the property was acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. (2) A physical inventory of the property must be taken and the results reconciled with the property records at least once every two years. (3) A control system must be developed to ensure adequate safeguards to prevent loss, damage, or theft of the property. Any loss, damage, or theft must be investigated. (4) Adequate maintenance procedures must be developed to keep the property in good condition. (5) If the non -Federal entity is authorized or required to sell the property, proper sales procedures must be established to ensure the highest possible return. Condition: In performing testwork over compliance on equipment and real property management, we noted the following conditions: • No separate records or list of capital assets funded by federal grants was created showing the required information listed above. 10 City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2016 • The required physical inventory of equipment acquired with federal awards has not been taken within the last 2 years and reconciled to the City's records. • Capital assets purchased using federal grants are not properly tagged. Cause and Effect: Similar to other cities in California, the City has dealt with a budget crisis and personnel turnover in previous years which resulted prevented the full implementation of certain internal control procedures over safeguarding of capital assets particularly on the conduct of physical inventory of capital assets once every two years. This may result to possible misstatement of capital assets. Performing the physical inventory of capital assets ensures that the City's capital assets are fully accounted for and resolution of damaged and missing properties are promptly addressed. Questioned Costs: N/A Recommendation: While we recognize that the City has started to address the above finding, we would like to reiterate the importance of this control procedure. Efforts from each Department should be exerted to come up with a complete physical list of capital assets under each Department's custody. This capital assets list, containing all the information required by the federal agency including its physical location and condition, should be reconciled with the financial records to ensure its completeness and accuracy. Views of Responsible Officials and Planned Corrective Action: The City has compiled a list of capital assets funded by City funds. A separate list of capital assets funded by federal grants will be created showing the required information. A physical inventory, in coordination with all city departments, will then be conducted to confirm the list in fiscal year 2016- 2017. The City has bought a new Fixed Assets module, as part of the Tyler Financial software package, to monitor the City's capital assets. This is scheduled to go live in fiscal year 2017-2018. 11 Finding Reference Condition City of Baldwin Park Status of Prior Year Audit Findings Year ended June 30, 2016 Current Status Finding 2015- Some of the initial documents Implemented 001 - City provided by the City of Baldwin Park Provided (the City) lacked complete or Documents adequate information we required to support fiscal year- end amounts. Because these initial reports lacked some information needed, further audit inquiries were required. Finding 2015- The following conditions were noted Partially 002- Capital during audit procedures performed implemented Assets for capital assets: The City has not performed a complete physical observation of capital assets in the last several fiscal years. Thus, there may be assets included in the capital asset schedule that no longer exist. The beginning balances of capital asset line items did not agree with the prior year audited financial statements and there were differences for beginning accumulated depreciation when compared to the prior year audited financial statements. The City has created, but as of June 30, 2015, has not used the standard expense account to record repairs and maintenance expenses that do not improve the lives of capital assets. Therefore, we were unable to verify that all of the repairs and maintenance as the amounts were recorded in the professional services expense account. `m Explanation if not fully implemented Not applicable. The City has compiled a list of capital assets funded by City funds. A separate list of capital assets funded by federal grants will be created showing the required information. A physical inventory will then be conducted to confirm the list in fiscal year 2016- 2017. The City has bought a new Fixed Assets module to monitor the City's capital assets. This is scheduled to go live in fiscal year 2017-2018. Finding Reference Condition Finding 2015- The City maintains a schedule of 003 Deposits refundable deposits, however, auditors were unable to reconcile the amount to the City's accounting software, Governmental a - Management Solutions, Inc. (GEMS), due to reconciling items that consisted of refundable deposits paid but not included in the schedule. Finding 2015- Several year-end account balances 004- Balance had long outstanding balances with Sheet Accounts no current adjustments. Material amounts from prior fiscal years required further investigation from the City as to the reason they remained and what action, if any, would be needed to correct them. Audit caused several accounts to be reviewed by the Department of Finance and material adjustments were made to the following account classifications: accounts receivable, loans receivable, accounts payable, long term liabilities, accrued liabilities, and deferred revenues. Other balance sheet accounts will need further review by City staff before any additional corrections or adjustments will be required - accounts receivable, prepaids, deposits, accounts payable, stale dated checks, and deferred revenues. Additionally, older, significant items, related parties, or unusual items were not identified due to lack of a detailed, aging schedule. The City lacks a formal policy for reviewing old items from prior fiscal years. GEMS is incapable of generating aging reports, thus determining collectability of accounts receivable and necessary adjustments for accounts payable is difficult for the City to perform. 13 City of Baldwin Park Status of Prior Year Audit Findings Year ended June 30, 2016 Explanation if not Current Status fully implemented Implemented. Not applicable. Implemented. Not applicable. Finding Reference Condition Finding 2015- During testing of allowable costs, of 006— 40 time sheets selected for testing of Community allowability of payroll costs: Development 4 timesheets whereby hours Block were erroneously charged to Grants/Entitleme Community Development Block nt Grants — Grants (CDBG) when the Allowable Costs timesheet for the pay period tested reported no work performed for the CDBG. Total questioned costs were $1,084. • 1 timesheet whereby there was a discrepancy in number of hours charged to CDBG and the timesheet. The timesheet reported 38.40 hours, whereas the payroll report showed 59.79 hours. Total questioned costs were $265. Finding 2015- During testing of allowable costs, of 007 — Section 8 28 time sheets selected for testing of Housing Choice allowability of payroll costs: Vouchers — • 3 timesheets whereby hours Allowable Costs were erroneously charged to Section 8 Housing Choice Vouchers when the timesheet for the pay period tested reported no work performed for the Section 8 Housing Choice Vouchers. Total questioned costs were $345. • 4 timesheets whereby there was a discrepancy in number of hours charged to Section 8 Housing Choice Vouchers and the timesheet. Section 8 Housing Choice Vouchers overstated the number of hours worked. The timesheets reported 38.3 hours, whereas the payroll report showed 71.40 hours. Total questioned costs were $716. 14 City of Baldwin Park Status of Prior Year Audit Findings Year ended June 30, 2016 Current Status Implemented Implemented Explanation if not fully implemented Not applicable. Not applicable, Finding Reference Condition Finding 2015- During testing of allowable costs, of 008— 23 time sheets selected for testing of Home allowability of payroll costs: Investment 3 timesheets whereby hours Partnerships were erroneously charged to Program — Home Investment Partnerships Allowable Costs Program when the timesheet for the pay period tested reported no work performed for the Home Investment Partnerships Program. Total questioned costs were $263. 15 City of Baldwin Park Status of Prior Year Audit Findings Year ended June 30, 2016 Current Status Implemented Explanation if not fully implemented Not applicable. XF3 Md 240- Vaisquez & a:; mp,any B L I!I Ilrias ovei� 45 yeaTs W experience hum lmi tai nih iig audift, acimm nUng 8, coni suWing seTvilces kir afll types cW iiiimpirciflit oil gainizafians, la, pilofit ujimpaiiiies, goveii u lilviantM enflillies aii d 11wbililicily hraidii,ld coinjjlm lias Vasqi uz is a rnciinllmil:lr oil: flha': l:3:Ail US Alllhi::uii nile RSM q K3 Allfiai,WO PI'llMd,las 11 s I vie o rill beirs with acwss lo resli)(Arces of FRSIVI US UJI IRSNA US Nhancm meinill[vio Ill av sejjpialaNnd deur mne:sse:15 anill lega� enflfie:; Mali all esp)IOIITIOAe fort1helk own acts and myilss, cns, and each :RTO p, ru m rr,m and incleperiderd train FiSM d JS L11 11::" 11!SINI ddS 11 LF1 is the U S iniaiyflaeflarr oll FI SIM ill ii aticinall, a glalbA ii eMolk oll hdejj!iavIelrI[ 4KHM, W, and cunisWthng fimm 'Weiinll!mrs A FRSM US Alliance have access lo RSM Iluftumabonall nasoiui�ms Ihilough 1:RSN4 it iS 11 dF1 NO we not iminhilIN thays anvil FRSIM likiinaficniall, Vislit us, for mcle ill 111011 lTHWO� � eq�!M(Mg IRSIA US 11 V 11:' remind FRSIM Initeinaidionall, d he 11:,"Sim III Ilurgru is used un deli Hiceinse by FR�511M US 11 p 11", IfRSM IIi AdIfiance pludu�ft aid 1wivices all Pil apiietw y q II:R'SIM US 1111 11:1 80 11 Soulth Giand Avenue, SuOe 400 - Los Angilatles, i 90CH7-4646 - Phi, (M 813 MO 1::ax (M) 81'3 1777 STAFF REPORT HU9 or THE,, sAN 6,16RIE L , pEy TO: FROM: ITEM NO. q Honorable Mayor and Members of the City Counci Sam Gutierrez, Interim Director of Public Works DATE: March 1, 2017 ARM SUBJECT: APPROVAL OF PURCHASE OF GALILEO TECHNOLOGIES MICRO BOX REFUELING STATION COMPRESSION SYSTEM (CNG) UNIT AND STORAGE SYSTEM TO BE LOCATED AT BADILLO STREET AND RAMONA BOULEVARD SUMMARY This report seeks City Council consideration for the approval of the purchase of the Galileo Technologies Single Microbox System CNG unit, of the joint agency CNG refueling facility to be located at Ramona Boulevard and Badillo Street. This approval will include a not -to -exceed cost of $594,868.00 for the shipping and delivery of the Galileo Single Microbox System CNG unit, pre - inspection, testing and systems certification and release. The Galileo Microbox system requires a delivery lead time of at least four months to manufacture and deliver to the proposed Baldwin Park CNG station site. Staff is recommending the approval of the purchase order of the Galileo Microbox system in order to meet the completion of the CNG refueling station by October 2017. FISCAL IMPACT The approval of this action will have no impact on the City's General fund balance. This project is included in the current fiscal year's Capital Improvement Program (CIP), which was approved by the City Council on September 7, 2016. Funding for the purchase is comprised of Southern California Air Quality Management District (SCAQMD) Mobile Source Air Pollution Recduction Review Committee (MSRC) Clean Transportation grant, Los Angeles County shared funding, and the City's Proposition C Transportation funding sources, as follows: RECOMMENDATION Staff recommends that Council: 1. Approve the purchase of the Galileo Single Microbox System CNG unit, including addition of a heavy-duty dispenser unit for fast fill of large trucks and transit vehicles, pre- and post -systems testing, inspections and certification, in the amount not -to exceed $594,868.00; and 2. Instruct staff to proceed with the development and submittal of a purchase order and begin the process to move forward with the manufacture and delivery of the Galileo Single Microbox System in a timely manner. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND In 2013, the California Environmental Protection Agency identified the City of Baldwin Park as one of the highest polluted air in the State. In an effort to improve air quality in the region, the SCAQMD has established a grant program to fund solutions to reducing air pollution from motor vehicles through its MSRC grant funding program. Both the City and County agree with SCAQMD that the establishment of a CNG refueling station within this regional will help to improve the environmental, economic and social well-being of its surrounding and adjacent communities while maximizing and leveraging resources. On February 14, 2014, the City was awarded a grant of $400,000 from SCAQMD's Mobile Source Air Pollution Reduction Review Committee (MSRC) under its Local Government Match Program to construct a CNG refueling station on the City -owned property near the intersection of Ramona Boulevard and Badillo Street, adjacent to the County of Los Angeles Public Works Maintenance Facility. On October 15, 2014, the City Council approved a cost sharing agreement with the County to contribute an equal share or $400,000 toward the construction of a refueling station and to supply the County with compressed natural gas for its maintenance vehicles. On November 2, 2016, City staff provided the City Council with updates and progress reports on the CNG refueling station and County cost sharing agreement and SCAQMD grant funding. At this meeting, City staff introduced an innovated self-contained and transportable CNG refueling unit that is compact and highly efficient in supplying natural gas to both heavy duty and privately owned vehicles. Both the City and County maintain their support for the construction of the refueling station with County approving the cost sharing agreement in February 2017. On February 7, 2017, the County approved the contribution of $400,000 toward the construction on a new CNG refueling station with the expectation to equally share in the uses of compressed natural gas for its maintenance vehicles. This agreement call for the County and the City to share the cost of construction on a dollar per dollar basis for any amount in excess of the awarded $400,000 MSRC grant up to a total of $1,200,000. The CNG refueling station will include two fast fill dispensers for both City and County vehicles as well as a `for fee' pricing for the general public. A separately metered slow fill natural line will also be installed into the County facility for the overnight fueling of their County vehicles. This Project has undergone multiple iterations to determine the best options for the City in moving forward. This has included review of the location, discussion with Los Angeles County, discussion with AQMD and MSRC regarding funding options, and work by Evan Brooks Associates EBA and its CNG specialists at Clean Fuel Connections. Staff has reviewed several types of CNG systems to consider. As part of the Council's request, staff was instructed to seek out a system that can be easily relocated when a new location was established. The staff recommends the Galileo Single Microbox CNG systems because of its self-contained unit and its compact size makes it easily transportable using a large crane. Because of Galileo's unique and efficient delivery of compressed natural gas, its ease to `plug and play', and its portability to be moved with little effort, staff determined that this qualifies for sole source purchasing the Galileo Microbox CNG system. In addition, the Galileo Microbox' authorized distributor and maintenance center for this region is located in the City of Arcadia. This close proximity to a maintenance center means quick and responsive service calls to the CNG station. As the project scope has morphed, so has the timeline for the project. This timeline has now been solidified, with a project deliverable expected in early Fall 2017. EBA has worked alongside City staff with the various the changes request by the City, assisted with required reviews, and worked with AQMD and MSRC to ensure funding for the City's project did not lapse. EBA not only has a significant background in the development of the project scope, but also has significant insight into the City, given its keep ability to develop and secure over $16 millions of grant funding for the City. Further, with the transition in the Public Works Department, EBA has stepped up to support the department with this project, allowing staff to focus their efforts on other significant project undertakings. ALTERNATIVES Staff considered multiple alternatives in determining the best option for the City moving forward. These options weighed the benefits and costs of each, to include availability, overall cost of implementation, case of implementation, and changing technologies. 1. Alternative 1: CNG Alternatives. There are various alternatives to CNG for the City, to include what is considered to be "standard" gas or diesel vehicles, all- or partially -elective vehicles, and hydrogen vehicles. While each provides benefits, such as lower implementation/entrance costs (diesel and gas), environmentally friendly (electric and hydrogen), there are also significant downsides, such as implementation/entrance costs (hydrogen and electric), range issues (electric), using grant funds for purchases and infrastructure (gas and diesel), and the availability of heavy duty equipment for City - related duties such as backhoes and larger trucks (electric and hydrogen). With this said, CNG presented itself as the best option relative to the its overall ease and cost of implementation, availability, use for heavy duty tasks, environmental friendliness, and the ability to utilize grant funding for both acquisition of vehicles and development of infrastructure. The next issue was to determine the best provider of CNG equipment for the City's fueling needs. 2. Alternative 2: Alternative CNG Provider. There are a number of providers of CNG infrastructure and equipment. These companies provide solutions for large and small fueling stations, mobile and home-based systems. In evaluating the City's needs, specifically, in addition to value-added options (the ability to assist regional uses from Los Angeles County, Baldwin Park Unified School District, and regional commuters), the City reviewed systems that would provide capacity and storage for these needs. This limited CNG providers to companies such as Galileo, Aspro, Angi Energy Systems, Atlas Copco, and Clean Energy Fuels. Ultimately, Galileo rose to the top of a very competitive group that offers this equipment. In addition to costs, the proximity of Galileo engineers, technicians, equipment, and service was key. Their worldwide service center is located in Arcadia, California. Further, Galileo has advanced safety mechanisms in place, better warranty alternatives, and lower service requirements, among other benefits. ATTACHMENTS 1. February 18, 2015 City Council Report "Appropriation of Restricted Funds" 2. Proposed Budget for Galileo Microbox 3. CNG Compressor Comparison Attachment # =8 NO. tD TO: Honorable Mayor and City Councilmembers FROM: Daniel Wall, P.E., Director of Public Works / City Enginee6v DATE: February 18, 2015 (*Y SUBJECT: APPROPRLATION OF RESTRICTED FUNDS j) SUMMARY This will authorize the Director of Finance to appropriate non programmed restricted funds for specific projects and uses. FISCAL IMPACT The approval of these appropriations will not impact the City's General Fund. The approval of these appropriations ensures that these funds are available for the projects and uses specified by this action. The following table shows the impact on the affected restricted funds. LIE CQ APIE NP AT1ON It is recommended that the City Council authorize the Director of Finance to make appropriate budget allocations to specified projects and programs within restricted funds in accordance with the following table: �� �_•� �*•u �+y.> iva Pd-FulFc, x4wuv luu'rr04Te mrougnMWU for lurt Replacement RAC'RCB.OU . D The first eight lxa jects listed on the table above represent over $9,5 million in g,raants that have been awarded to the City. All of grant funded projects, witli the exception of the Frasier Avenue lrrrprovenients„ require that specific dollar amounts of City Funds be used toward the overall prt>ject cost as a. partial match for the grant. The City's required match for the grant funded projects is $2.5 million. APPROPRIATION OF RESTRICTED FUNDS Febmary 18,2015 Pa-ae 2 The last five projects (projects 9 through 13) shown on the table are entirely funded with City Funds. With the exception of Project 10 (Traffic Signals at two intersections), these projects have not been designed and are only conceptual at this time. The allocation of restricted funds for these conceptual projects provides a framework that will allow staff to fully develop projects for later approval by the City Council. LEGAL REVIEW None required ALTERNATIVES For grant funded projects, if the City wishes to receive the grant funds it must contribute the required match, the use of restricted funds allows the City to meet the match requirements without using General Fund money. The City Council could choose to use the restricted funds listed for different projects, however not meeting the required match would forfeit the grant funds. For the other none grant funded projects listed, the City Council could choose to allocate the amounts shown at its pleasure. Attachments: A. Project Descriptions B. Restricted Funds Expenditure Guidelines from the State ControIler's Office. APPROPRIATION OF RESTRICTED FUNDS February 18, 2015 Page 3 Attachment A ��°rr'ect 1'eseri tions 1. The Maine Avenue Complete Streets project will construct improvements along Maine Avenue from Los Angeles Street to Arrow Highway. These improvements will include the reconfiguration of the corridor by means of a road diet decreasing automobile travel lanes from the current four to two. This project will also include the Class R bike ways, curb extensions, sidewalk extensions, round -abouts, pedestrian lighting and ADA accessibility improvements. This project is currently in design. 2. Transit Bus Purchase — This item will purchase five CNG powered busses to replace aging diesel powered busses in our transit fleet. The new busses will be equipped with cameras to monitor drivers and passengers, and will provide for improved disabled access. 3. CNG Station — The City has received grant funding from the MSRC and a draft cost sharing agreement from Los Angeles County for the construction of a retail CNG refueling station. The location of this refueling station will be on the City owned parking lot in front of the County Public Works Yard at the intersection of Ramona and Badillo. Once constructed, this enterprise has to potential to be a continual source of money to the General Fund. 4. San Gabriel River Bikeway — This bike path will run along the Walnut Creek Wash from Baldwin Park Boulevard to the San Gabriel River with entrances at Baldwin Park Boulevard and Walnut Creek Nature Park. The bike path would continue along the San Gabriel River to Ramona Boulevard, where it would cross the river and connect with the regional bike path on the distant side of the San Gabriel River. While there is $959,250 in grant funding for this project, this is short of what is needed for a project of his magnitude. Recently the City applied for an additional $1 million in additional funding through Metro's 2015 Call for Projects. 5. Trolley Program — The City received a Toll Grant for the purchase and two -years of operation of a trolley system. The trolley will take passengers to and from major employment centers and the Metro Station mornings and evenings and between major employment centers and the downtown district during mid- day. Work on this project will begin as soon as Metro finalizes its MOU with the City for the project. 6. Frasier Avenue Improvements - This project, entirely funded by the Toll Grant, will provide pedestrian and bicycle safety improvements along Frasier Avenue. An RFQ for the design of the project will be issued as soon as Metro finalizes its MOU with the City for the project. 7. Maine and Pacific — This project which includes installing traffic signals at Pacific and Bogart and improving the turn lanes from Pacific onto Ramona has been designed and is currently waiting for environmental clearance from Caltrans before the City takes this out to bid for construction. 8. Bridge Repair — The City has entered into an agreement with Los Angeles County for the repair of bridges using Federal funds. The Gas Tax allocated to this project is the City's match. 9. Paving — This item provides a budget for paving projects to be designed in-house by the newly hired Engi:neeting Manager°. These project will be brought to the City Council for its approval prior to going out for bid. APPROPRIATION OF RESTRICTED FUNDS February 18, 2015 Page 4 ...._..__1.._0....Traffic ..Signals axTwo Intersections .._..At the January ._...21N.2 10...5,. Cit..y......C�.._o....unci1_ Meeting, eetwg,.t.h......e...__N.....otice _ Inviting Bids .. Bids was approved for the installation traffic signals at the intersection of Los Angeles Street and La Rica Avenue and at the intersection of Baldwin Park Boulevard and Ohio Street. 11. Bus Stop Improvements — This item will provide for the installation of bus shelters throughout the City. Bus stops on at key locations will be equipped with smart bus tracking to provide real time information on when the next bus will arrive. Special design considerations will be made for bus stops along major streets in the downtown area 12. Median Turf Removal — The City's turf landscaped center medians currently consume a lot of water and require very labor intensive maintenance. This project will remove turf from selected center medians and replace it with low water landscaping or xeriscaping. There are a number of ways to implement this project ranging from artificial turf, to low water ground cover and shrubs to hardscape and any or all combinations. The first step in this effort would be to develop a design palette for presentation to the City Council at a study session prior to making any changes to the medians. 13. Downtown Improvements — This item provides funding a variety of potential projects in the Downtown area including acquisition of right of way for the service street in the Civic Plaza, Gateways as called for in the Downtown Specific Plan, Tree lighting, etc. APPROPRIATION OF RESTRICTED FUNDS February 18, 2015 Pa.ee 5 Attachment B Guidelines for Gas Tax Expenditures Guidelines for Proposition A and Proposition C Local Return Measure R Local Return Guidelines Copies of the above reference Guidelines are available for viewing at the City Clerk's Office. ;.NIM � 9111U � in 0111 III I 6mm 091 14 WED I 0 Is MI' S, I I CL ck I E I 0 K, 01 9 W, I m �7 E2 a C16 is I ml, 0 u I As E Ei '52 79 lcn c:: 2 Et Mo IEE I I CL ck I E I 0 K, 01 9 W, I m �7 E2 a C16 is I ml, 0 u I E Ei '52 79 Et Mo IEE la gt -k SEE yd e ra- i vs Pot C= S Ei -ca CZY Q2 Q�, is 'RE - EE 45: x -C3 I I CL ck I E I 0 K, 01 9 W, I m �7 E2 a C16 is I ml, 0 u I E Ei 79 79 gt -k yd e ra- i vs Pot C= S Attachment #3 ESTIMATED COST FOR INSTALLATION OF GALILEO CNG MICROBOX # Proposed Budget - Estimated Costs CNG Svstems Comoonents and Testin 1 Purchase Single Microbox System/Pre- and Post -Testing $ 484,132 2 Heavy duty dispenser unit for trucks/transit $ 74,409 3 Pre- and post -systems review and testing $ 8,000 Sub total $ 566,541.00 Contingency 5% $ 28,327 Total Estimated Cost: Galileo Microbox * $ 594,868 1 Systems Design and Engineering $ 29,000 Sub total $ 29,000 Contingency 5% $ 1,450 Total Systems Engineering $ 30,450 a[9jcLct qq4 na ernent I County/SGC/SCE Permit Processing 1,500 2 Program Coordination (County/SCAQMD/contractors) 20,000 3 Community/Agency Outreach/Updates 12,000 4 Fare Media Component Testing and Certification 12,000 5 Project Closeout/AMD Reimbursement 12,000 Sub total $ 57,500 Contingency 5% $ 2,875 Project Coordination and Mangement $ 60,375 Sub -Total for all Project Component Cost $ 653,041 Contingency 5% $ 32,652 Total Project Cost 685,693 * Total Cost at this time. This report is only for the cost for procurement of equipment , STAFF I KP T w�uJor� . THE AN.GA EL , VALLEY",, TO: FROM: ITEM NO. r ;,i%l�,�,�� Honorable Mayor and City Councilmembers Manuel Carrillo Jr., Interim Director of Community Development W. Suzie Ruelas, Housing Manager DATE: March 1, 2017 SUBJECT: PUBLIC HEARING REGARDING FISCAL YEAR 2017-2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP FUND (HOME) ANNUAL ACTION PLAN SUMMARY The purpose of this staff report is for the City Council to hold the first of two required public hearings and receive public input regarding the Community Development Block Grant (CDBG) and HOME Investment Partnership Fund (HOME) FY 2017-2018 Annual Action Plan; and to consider the funding allocations for the FY 2017-2018 CDBG Public Service. FISCAL IMPACT The impact to the general funds is unknown at this time. As with previous years, it remains important to note that the continuous reductions in City's annual CDBG and HOME allocations from HUD in addition to the recurring Section 108 Loan annual payment, ranging $367,000-$495,000, earmarked through FY 2021-2022 will have a tremendous impact on the CDBG funded projects. Hence, the approval of proportional funding to all CDBG projects for the next five years will determine the extent of the impact to the general funds. The CDBG and HOME fund budget will be reflected in the FY 2017-2018 City budget to be presented to the City Council for approval. RECOMMENDATION Staff recommends that the City Council conduct the public hearing and following the public hearing approve the allocations for the FY 2017-2018 CDBG public service programs by selecting one of the following options: OPTION 1: Approve the CDBG Advisory Committee's recommendations for funding; or OPTION 2: Revise allocations as the City Council deems appropriate. BACKGROUND Pursuant to Housing and Urban Development (HUD) regulations, the City prepared its five-year strategy designed to address the housing needs of extremely low, low and moderate -income households within the community. The current Five Year Consolidated Plan covers years 2015-2019. The City must also prepare and submit an Annual Action Plan each year within the Five Year Plan to identify the actual projects implemented and funding allocated to address the needs identified in the Five Year Plan. The FY 2017-2018 Annual Plan is due to HUD by May 15, 2017. CDBG/HOME Public Hearing March. 1, 2017 Page 2 Included in the process of preparing its annual Plans, HUD requires the City to encourage citizen participation by holding community meetings and two public hearings. To ensure participation from Baldwin Park residents, the City created the CDBG Advisory Committee. The CDBG Advisory committee reviews and considers proposed projects and reviews applications for public service programs. Two committee meetings were held before the CDBG Advisory Committee and funding recommendations were approved on February 6, 2017. This first public hearing is to provide the City Council the opportunity to receive public comments regarding the Annual Plan. It also provides public service applicants the opportunity to make presentations regarding their services and benefits to residents. Since HUD has not yet announced the FY 2017-2018 Federal CDBG and HOME allocations, the proposed funding in this report considers the same funding level as in FY 2016-2017, which is $943,889 in Community Development Block Grant (CDBG) funds and $224,182 in HOME Investment Partnerships (HOME) entitlement funds. The City is also estimating about $20,000 in HOME projected program income. Of the CDBG amount, up to 15% may be allocated to public service programs, which equates to $141,583. The 15% max to public service programs is not a requirement, and although it provides funding for types of assistance to low-income youth, elderly, disabled, homeless and other special needs individuals, City Council may opt to reduce the total amount allocated to public services programs at its discretion. The total CDBG and HOME funding available for FY 2017-2018 is as follows: Fundin2 Recommendations Although the main focus for this public hearing is to consider funding for pubic service programs, in order to accurately determine the amount of funding available for public service allocations, the City must also consider and, where applicable, determine funding for each of the following FY 2017-2018 CDBG programs at this time. Economic Development Programs - Section 108 Loan Repayment The Section 108 Loan has the greatest CDBG funding allocation for the next six years. During the 2005- 2006 Program Year, the City utilized a $3 million Section 108 Loan program to support an economic development project that included a Super Wa1Mart Department store and other commercial businesses. The Section 108 Loan project is considered an economic development project that created employment opportunities to over 320 low -and moderate -income individuals. The Section 108 loan was provided to the City under an agreement it be repaid with future CDBG funds. In 2015, the City was able to refinance the Section 108 Loan interest and reduce the annual payment. The amortization schedule reflects the City's loan to be paid in full by August 1, 2021 with payments estimated as follows. CDBG/HOME Public Hearing March. 1, 2017 Paae 3 ............ Fiscal YearAn _._..... nual Payment _.._.. -425,124 FY 2017-2018$ B FT 2018-2019 ........................_ ..........................�___�.._.-...�... ... $ 443,576 FY 2019-2020.........................................� $ 460,738 FY 2020-2021 $ 478,067 FY 2021-2022 j 494,756 To remain in compliance with its Loan agreement, the City cannot reduce the amount allocated to the Section 108 repayment. Therefore, it would be prudent for the City to begin reducing the expectations and allocations to other CDBG programs, at least through Fiscal Year 2021-2022, when the Section 108 Loan will be paid in full. Public Service Programs Again, while the City may allocate a maximum of 15% of its annual allocation to public service programs, there is no regulation to prohibit the City from allocating less than 15%. This may be an area of funding to consider reducing, at least until the Section 108 Loan is completely repaid. If not considered this fiscal year, a reduction in public service programs may be considered next year. Commission/Committee FY 2017-2018 Recommendations The City held two community meetings regarding the CDBG funding process. At the meeting held on February 6, 2017, the CDBG Advisory Committee heard presentations from public service agencies requesting funding and deliberated and approved the following funding recommendations for the City Council to consider. * Indicates City of Baldwin Park Services Program description of each public service application is also attached for your review. (Please see Attachment) A B C Organization g FY 16/17 Current FY 17/18 Requested FY 17/18 CDBG Advisory Allocation Allocation Recommendations Church of the Redeemer Food Bank $ 7,900 $ 12,500 $ 7,900 Domestic Violence Advocate * $ 26,119 $ 25,000 $ 24,000 ESGV Coalition for the Homeless $ 9,900 $ 10,000 0 $ 10,000 Family Service Center $ 26, 077 $ 30 000 , $ 23,000 _ Graffiti Removal....*........................................-� � .� � � ..�. $ 31,492 $ 40,000 $ 27,000 Pr>d Program (BPPD) * $ 11,385 $ 30,314 $ 23,000 Recreation -Subsidy Program* $ 8,900 $ 8,000 $ 400 Santa Anita Family Services $ 4,500 $ 5,000 $ 4,500 Services for Independent Life ServL.,. - .. � NEW PROGRAM $ 15,000 0 St. Johns Church Social Services $ 2,150 $ 2,150 $ 2,150 me Youth Emplo . __.... it m � � y $ 13,160 $ 18,000 .....$.. 16,033 TOTALS $141,583 $195,964 $141,583 * Indicates City of Baldwin Park Services Program description of each public service application is also attached for your review. (Please see Attachment) CDBG/HOME Public Hearing March. 1, 2017 Pave 4 Administration Each year, the City may allocate a maximum of 20% of the annual CDBG entitlement allocation towards administration and planning. This includes staff costs and operating expense for the overall administration of the CDBG program and a portion for the required Fair Housing Services. Assuming the annual allocation at last year's level, this year's maximum equates to $188,778. Staff understands that $2,500 is not an amount feasible to expect the Housing Rights Center to provide the HUD required fair housing services to our residents. However, the CDBG funds available for administration services limit the City's ability to provide sufficient funding using CDBG funds only. Therefore, the Baldwin Park Housing Authority, which regularly partners with the Housing Rights Center, also provides funding to meet the fair housing needs of our residents. Capital Improvement Projects There are no CDBG funds proposed for Capital Improvement projects. The City will proceed with FY 2017-2018 Capital Improvements projects using other source of funds. Housing Programs The City continues to maintain its housing programs as in previous years with some reduction in funding to Code Enforcement and Lead Testing Program. Pursuant to CDBG regulations, housing programs are required to create or maintain decent affordable housing for low-income areas and residents. The City's CDBG Housing programs include homeowner rehabilitation grants offered to the extremely -low to low- income households with a preference to the elderly and disabled. The proposed funding level of $20,000 to the Residential Home Rehabilitation Grant program provides for at least two grants. Also included is the lead testing program, which HUD requires for all CDBG and HOME rehabilitation projects. The Rehabilitation Administration program provides for the inspections, loan underwriting and all other operating cost of rehabilitation projects, including the annual monitoring of development projects such as ROEM Metro Village, TELACU, and the City's CHDO affordable housing projects. The Code Enforcement Department provides for code activities in distress neighborhoods in conjunction with other neighborhood enhance programs. _...... ProLects ._ mmmIT FY 2017-2018 Proposed Allocation Code .Enforcement Prog ram.m $108,614 ....m,_....e.... Home Rehabilitation Grant Pro ram $ 20 000 Lead Testing $ 3,000 Rehabilitation Admin $ 60,000 Total Housing P a� rorams$191 614 r •mrip March. 1, 2017 HOME Funds HOME funds are much more restrictive than CDBG funds. The projects are limited to affordable housing projects. Proposed FY 2017-2018 HOME fund projects are as follows: 1) Administration - 10% maximum allowed for planning and administration plus 10% of program income received in previous years. 2) Community Housing and Development Organization (CHDO) Program — HUD requires 15% of the annual allocation to implement an eligible CHDO activity; In previous years, the City has successfully partnered with two separate CHDO organizations, one located on Los Angeles Street where 5 units were acquired, rehabilitated and brought up to code, improving the living conditions for existing low-income tenants. More recently in FY 2016-2017, the City partnered with a CHDO, for the sale of the Bresee (ROP) Property. An existing Baldwin Park resident was approved as a tenant and the home is now an affordable rental unit. Staff continues to seek new opportunities for another affordable housing CHDO project. Under consideration is subsidizing the CHDO HOME funds with remaining Housing Set -Aside funds for additional acquisition/rehab/multifamily rental affordable housing project. Once a project has been identified, details will be presented to City Council for final approval. 3) Residential Rehabilitation Loan Program — Project provides low-income property owners of owner -occupied properties loans to rehabilitate their properties and ensure compliance with all local, state and federal building and safety codes. Proposed funding provides for seven loans. 4) First Time Homebuyer Program — Project offers loans as a gap financing in the form of a second trust deed to low income homebuyers. Proposed funding provides for four loans. 5) Lead Abatement Grant Program — Project requirement to meet HUD's regulation for properties participating in rehabilitation programs. As a reminder, HOME funds must be committed to a project within two years from the date of funding to the City and expended in five years. If these requirements are not met, funds become at risk of recapture from HUD. Staff continues to make every effort to avoid recapture, however factors such as the current housing market, lack of available additional funding resources and the stringent HOME requirements sometimes make it difficult to implement successful projects. Unfortunately, the recapture regulation is statutory and cannot be waived and extensions for these deadlines are not available. Public Review Pursuant to the City's Citizen Participation Plan, the City is required to hold two public hearings during the preparation of the subject plans. This public hearing allows the City Council to approve a draft plan to make available ("or the required 30 -day comnncnk period. The draft Plans will be available for public review at City Hall, 3`d floor acid the Esther Snyder Community Center beg,inrnaing April 3, 20F7 and concluding at the second public hearing schedule for May 3, 2017. CDG/HOME Public Hearing March. 1, 2017 Page 6 LEGAL REVIEW No Legal Review is necessary at this time ALTERNATIVES Alternative to Public Hearing To remain on schedule with a prepared draft plan and meet the 30 -day public review/comment period, proposed allocations must be approved at this time. Therefore, time restraints make it difficult to allow for an alternative to holding this first public hearing. The City Council will have an opportunity review and make any desired revisions before the final approval during the required second public hearing scheduled for May 3, 2017. Alternative to Funding Options There are alternatives in the funding allocations that the City Council may consider. As previously mentioned, HUD only establishes a maximum 15% of the City's annual allocation to public service programs. The City may opt to provide less funding and/or eliminate funding to certain public services for this fiscal year. This would make funding available for other programs such as the reduced Code Enforcement or Capital Improvement Projects. After 2021, when the Section 108 Loan is paid in full, the City would likely have funding available to implement new programs or reinstate cancelled programs. ATTACHMENT Public Service Applications APPLICATION CHECKLIST ORGANIZATION Church of the Redeemer / Redeemer Food Program Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo at 626 960-4011 ext 354.. 1, . _.............. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT 4. .................. ORGANIZATION BY-LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. f IRS TAX EXEMPT STATEMENT 7.°< MOST RECENT AUDITED FINANCIAL STATEMENT & PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 10, 2017. Applications must be submitted to Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2017-2018 PLEASE TYPE OR PRINT AGENCY INFORMATION Agency Name: Church of the Redeemer I Redeemer Food wwProgram Agency Address: 3739 Address _Monterey Ave. Baldwin Park _91706 Street ..................................City _..... Zip Code .�.. Administrator: wp � re Title:, Senior Pastor Administrator Telephone. ww 626-960-9585Fax: _ 626-960-9587 Administrator Email PFloresic cotrbp.Q( , Project Site Address 3739 Number Monterey Ave Street Project Manager: Cecelia Bernal Baldwin Park Project Manager's Telephone: 626-960-9585 City 91706 Zip Code Title: Community Project Director Project Manager's Email: Cecelia B Duvo.com Fax: 626-960-9587 Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). _mg m has been assistig the needs of the low-income The Redeemer Food Program n r� _. � r� ww individuals and families in the communit of Baldwin Park for over 25 years. - .._ Providing_ basis food baskets on a monthly ......� the food program serves more than 600 individuals and 125 households each month. Not to mention the Feed the C y program efood to the needy that rwise has no it ro ram that delivers mmmmmmm _ ...._ transportation or means to reach the facility, Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 9 ) No -4- PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 12,500.00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. The Redeemer Food Program provides food assistance to Individuals and flies in the community y that are described as: - Low Income - Seniors living on fixed-income Ilarcl-working low-income couples ._ ..._ . - � y ....... ....._ m_�_.. y _developmentallyled children and adults __.�.�_.....s of personal tragedy ft e, lossµ....job)._._. ...._.._._ ._ _IT. I �wdisc,..... b 9 - Victim ( of 'ob Physically and _ As well as others suffering from hunger and m.._ --With � ..... �_ w malnutrition e m_ � thtu da of theumo month. 46l er ver, with the increasing d services h p _m .. 'ncreasltr°r derruannd ndoed out last �awwmmmmmIT____ � d baskets are assembled a commit ed to providing these service food baskets e free uentl tliroug bouts and is the ro ram has now been offering f s d s on yweek bout the week. For those unable to reach our facility„ our Feed the City programgreaches out to ... mm es and the amount of baskets gi en, to not hove to and increase ay individuals/families dualsr/f them Our oa is to expand ease each week as we �......._.__ ....tgtrr�u aw ........ � amtlies........�...._.�. run out of food.. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The program identifies those individuals and families in the community if Baldwin Park with low incomes The maiority are single women with children, elderly, disabled, and households with children. Describe any special characteristics of your client population. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). �__ � _ g_ g _ . - +__..y'—.__.0 however we are . . I -he ro LaLn continu .f. row or til all b word o rnout HMited in.pqr mr sources .gnd cannot assist everyone.r.... n increaseto our current. fun.,dniwt.wo reach more individuals during this time ofw reed. !SIM CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following - 1 . ollowing; 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4., Number of family members. Yes X No 5. Total family (household) income. Yes X No 6, Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: —D.r.- a. _.Ei Print Name Si nature ._.Smenier.. Pastni ._._.._ Title of Officer Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the p ect d data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year BALDWIN PARK RESIDENTS NON-BALDWIN PARK RESIDENTS Actual 07/1/16 TO Current -7® Projected 07/01/17 TO 06/30/18 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client:: • Abused children • Battered spouses • Elderly persons • Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). ■ Adults meeting Bureau of Census definition of severally disable persons • Homeless persons 81 Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD, B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible -income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- IN. O O 000 N 000 N N O 7 F- LL L6 L6 Im d 7 4- O O O 0) m O D O o O O O coCL as �= L Gi 4.0O = °? M M a Otn� coV- Q o N40 CD o 0 0 ti r, m O o O 0 M 0 N m M r r C G O 0 O t�O = O O 40 00 O CD +� 0 L= 4 cm O C O 7 o O O CD ti O c°n o `"� CW) r o m � ..m ............ ......... m ... m CD 0 O 0 0 N CD O N N ,�+ - - ---------------- - CL X r LLo� t= W = O � O L Y = W O E Q 0 U M d = a. U t cc rLL O O E d N co W J +=� V E c ++ N (� � d _ v:c J D A L �_ •m =I— =aCD L Q O Y L U �...... L = O cn op N M 4 Ln CO N cli V IN. 0) V O m H LL d L 0 O CA _ t O O O C7 O O O o o o N T- C) O CD0 o C) O 0 O COO FCC-:: N 0 O F- 0 O � o O N'i 0 0 O 00 O O 0 0 O U) O O LO 0 O O O O 0 q O O O O 0 O I` O O N O 0 O I-- O O ti 0 C7 O O C) o o 0 O O O CIO O 0 o 0 ao O O O � 0 C; 0 M N O O O In O ... O O a O o O o 0 Om O O O m O O O � O O O c) O O O O 000 00 I OC) +' Q O N O N � O O O O O O O N Ci U O O N 'Ch O O O O O O 00 OO tm O O O O O O O O O O O O O O O O ..�C O O O N O C) O O O O O O O O O O O O O r-- In O 7 O O O O O O ~ ch 00 H LL O CO N U-)00 V) O O I-- I,- O CO L .� O O N Cl) O O O = o 0 0 0 0 0 0 0 0 0 O o O o 1 O o 0M I o LO O r- LO O ti ti O O O C00 N � C) C) Cfl O O O O O Ica O O O O O � 6 6 O O' O O O O O O O ,m Q O N O N Lo O O O O O O O I` 00 O V C) O O N It O C) O O O O co CO 00 U W d O A. - W C N a) O N N —++ Cl C Q CL N N U J J W O) "O C. =3 ) =3M � _tm C ,XLLJ a (n � a) m � Q Co C U C cu d i O C C (B (a U C U C W Of �+ L O N (n C C N +_ is (B i O cCL N v c c t M a Q O O tY F- O a U U Q N CO ' LO CO N 00 O W F- C. BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Dr. Paul A Flores President/Senior Pastor Indefinite 2. Gladys Garcia Vice President February 2017 3. Roman Rodriguez Secretary February 2017 4. Cecelia Bernal Treasurer February 2017 5.. 6. 7. _wwwww_..... 8. Name of Executive Director Dr. Paul A Flores CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- AGENCY CERTICATION As the Executive Director, or duly authorized representative of Redeemer Food Program A enc certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Paul A Flores Print Name Signature 626-960-9585 Phone Number PFlores@cotrbp.org Email Address President/Senior Pastor .................................... Title of Officer �.LO , e� Date AGENCY CERTICATION As the Executive Director, or duly authorized representative of (Agency), I certify that the applicant is f'ull'y capable of f Iflling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Print Na e Signat�,Ire �I ✓Y � Y �J..W� fy A Phone Number ail Address Title of Offfcor 1, WJJ Date Has the agency received notification of findings or concerns in the past 5 years?_ If Yes, Please explain Please provide corrective actions taken: ~� �\\\ \�. z` :\\ \\\ \\ \\\ \«. L±;.w. .� CONSTITUTION AND BY-LAWS CHURCH OF THE, REDEEMER, AFFILIATED WITH TV L COUNCIL OF THE ASSEMBLIES OF GOD, LATIN AMERICAN DISTRICT COUNCIL �VjjEjtrNS, it is the express purpose of I God to call a saved People W110 .lull Constitute the Body or Church ofour 1,ord Jesus Cbrist, established Upoll, 1[)e, fOUndation of the Apostles and Prophets, Jesus Christ Himself being the Chief Cornerstone; and, God has ordained 0 -tat His Universal Churcli Should 11nd expression in and 1,111-OLIgIl local, churches, to assemble together f(,,)r fellowship, counsel and instrLIC6011 in the Word of God, to do the NyOrl<s Of ininistry, and exercise spil-it"al 018 and offices as provided in the New Testament-, 111 EREFORE, dais co"I)ON6011 isIbl-nied to propagate flie Gospel ref ,JesUs CI'Fist, according ible, iii fejjo�%vsjjjjj 41-1111F, ASSEN4131,WS OF to the I-1oIYB wit,I111111 GENERAI, 'OUNCIL 0 C, GOD, a Missouri..No,)nprofit COF[)01`,1fi()1),as a local church raider the headstiil) of die Lord Jesus I 1 11 anoelical Pentecostal Cliristn ti ianity'and, ire 1)rUiises. Cln-ist, wit,l) cilstoulsand tnaditions ofl`w . the rollowinq Cons'linAllon and try -haws are adopted: C(IN, LY TI)II—ON The name of this corporation is CHURCH OFT REDJ,,SrA4 FR hereinafter referred to simply as "church" or "corporation", though this corporation may by special resolution of the Church Board adopt other and fictitious names for the purpose of doing business through its various departments and programs, as deemed necessary, convenient or expedient, and in such manner as to be in compliance with law. ARTICLE TWO - FOUNDATIONAL CONSIDERATIONS, PRINCIPLES, PURPOSES, TENETS OF FAITH Section One: Supreme Authority of the Holy Bible This church holds the Bible, the Holy Word of God, to be supreme in all matters governing this church, the ultimate authority for rules of order, in keeping with the Spirit of Christ; and, that every born-ac,ain Christian should endeavor to keep the unity of the Spirit in the Bond of Peace... "till we ect man, unto all come in the unity of the faith, and of the knowledge of the Son of God, unto a perf the measure of the stature of the fullness of Christ" (Ephesians Section Two: Purposes- Worship, Evangelism and Fellovvship a place of Tlu" pt.'a-poses fbr Nvblclr 01is Corporati()n is 1,,'(,)rmed are to establish and maintain p ()f A I 1,1li I I't, (j �()(1, only begotten son, through the Y I"atilLn-, alid dic,, 1-ord Jesus Christ, His or 0 I s as a diurcli, [,I()Iy Spirit, atid proinotioll 0f('1I1j-iS1j�,,j[j t'ellow�Hp and e(j'fication, to conduct busines foreign fliclds, LIVIder (ruid'ance oft'lle 11_(�,)ty scirill"Itures, anc, ((�) do Ile \vojq< �,)f homeand ob("'dicnt to the Greal: CoT.jjj)j,[SSij,,,)jt ()j�'tjjc [,,ord Jesus Christ. Sect jo;j Three: Tenets (if F2411 As I'le.nets of Faith, this church accepts the Holy Bible as the inspired and revealed Will of God, (, ning general unity , adopts the all sufficient rule of faith and practice, and for the pun pose )fniaintai Abe STAI ENJENTOF FUNDA.M-E1'TAL'I'lltyl JJS OF TKE GENEXAL COUNCIL 01? THE, ASS,EMBLIES OF GOD, as saine is now and ix-om time to time may be revised, and as recited in the true copy thereof w1lich follows as, an addendum to this code of Constitution and By -Laws, by this reference here incorporated as 01011g01 set forth in fall. ARTICLE THREE - STANDARDS, PREROGATIVES AND POWERS Section One: Standards and Church Government Prerogatives It shall be a standard and responsibility of this cliurcil tO PrOsel-Ve Klil)tl.11111 order imall niatters alrecting its lite arid rninistry, reserving tile 1-ioljC, orself -governalei.it, the prerogatives to choose its Own Ns[or, and, by action ofits rilernbersillp or C111.1rch Board to el ,t its officers and directors, if) establish and inaintain sutridiirds of nernbership and discipline, to acquire and hold fille to property, and to to aft other business pertainijig to its life nand conduct as a local church, according to Holy Scriptures and as hereinafter in this Code of Constitution and By -Laws provided. Section Two: General Powers all rights, powers and privileges 411is colporation sj�iall lizave and is einpowered to exer ise 'lct3 to cj,, hold, buy, �golenally acccirded to corporafiols ofthis �ijjcjpower to cc)ntr, lease, niorigage, hypolliccaLe, or otherwise encumber, and to dispost�, of in any way, real and I L� ss which is lawful, necessary I)el-sonal propa,-.,,,rty of all killtis jilcl clescriptimis, and to conduct all busine s nirchase, Or eypedlellt, iri pronlot'ing, 11.1c purposes orthe c(),p(,-mation, inchAing the power tO is,"tie, 1. redee,111, reoeive, take or otherwise aUltdrc, Ow". sell, lend, excliall,pe, trarlsfler or otherwise dispose (jf, pledge, USe 0n- Otherwise: dM in propert,y of- nny kiiid, inclLiding its sawn bonds, d6befltUres, notes, and debt securities. ARTICLE FOUR - RELATIONSHIP WITH THE ASSEMBLIES OF GOD Section One: Affiliation J airs, this Wbile reeq,"nizing inherent fight to Sovereignty ill I'lle condlict ofits own business �aff, X 'N church voluntarily enters i"10fitill cooperative Fellowship with and as a 111CIllber (�)f'141E CX COUNCIL 01UHIE ASSEN1111,1ES OF GOD, aMisso��,tli Nonprolit Corporation, Springfield, I and as mej ber of tile SOIJTHERN iiAcru,ic LA'r.I.N Missouri, and likewise in fellowship w4h , _n AMERICAN DIS'll"RICT COUNcnOF TIM ASS EMULUES O'jj' GOP, a California Corporation, and sul-ject, t() 11161- SLIPC601' authority in iriatters of doctrine and coindUd, Which corporations ares hereinaller referred to as "General CO'krnejj" alld 1)iSlrid COU1161", I_CSPCCfiV0lY, Or ct)1jectively rellerred to sMiply as "Asseinblic,'; of'God". Se,Cj.io1j,,j,Nj,o: pl-iVileges, [�espt)rjsibilifies, Reprt',,WMaliogl ties eijj(6,ncd by allifiatiolis 'Ile" tiolled "dais CJ'I k Irch shall shame I n p ri vil ef_,,es all I'J a ssul n resp oil sibi 1i ahove, in the ( , 'onstitution & By -Laws ()f ca.(,,,h the General GAMCil and tile Distrid Coulicil" such re-I'dafionis ar(now and time to time be amended, including representation dt both ttle Cao nel-a I Council aild the District: Council business sessions, through its delegates who have been selected by the membership of this church or its Church Board. Section Three: Dedicailien and Dissolution I This corporation is formed and operated exclusively for religious purposes within the meaning of §501(c)(3) of the United States Internal Revenue Code. The property of this corporation is irrevocably dedicated to rel)giolis purposes and no part of the net inconie or assets of this corporatioll shall ever inure to the benefit of any director, officer or member thereof or to the benefit of ally private person. Title No all personal property arid real property now owned or held in trust for or here,ifter acquired by this clitli-ch shall be pe. e . rpetually dedicated to and hold in trust for the purpose of maintaining a place of divine worsliip and operating church facilities deprograms in fullol) 11. tipon the co eritive fellowship and affiriation with the General ('muicil and District lic' dissohitioll or winding up of fl�s corporation, aller paying or, otherwise adequately securlag or providing for the debts and obligations of this corporation, the rernaining assets shall be distributed to SOtJTHERN PACIFIC J,A'r1'N AMERICAN DISTIZICT COUNCIL OF THE ASSEMBLIES OF GOD, a California Nonprofit Corporation, which corporation is formed and operated exclusively for religious purposes, if it is then in existence and exempt from taxation under provisions of §501(c)(3) of the United States Internal Revenue Code, or, if not then so existing and exempt, then to THE GENERAL COUNCIL OF THE ASSEMBLIES OF GOD, a Missouri Nonprofit Corporation, which corporation is llonned and operated exclusively for refigIOLIS J)Ul'J)0S0S, if it is then in existence and CXC111'Dt fiffffrl I , 1�1x,,qjon Linder provisons of §50 1 (c)(3)fthelinited ptatesInteriial Revemle Code, or if e non- rofit , they then are both not in existence and exempt, th n to a fland, flowidation or corpor,,11jorlwhich is formed and openated exclusively for religious purposes, in harmony with the purposes of this corporation, and which has established its tax exempt status under §501(c)(3) of the United States Internal Revenue Code. Section Four: organizational Assistance If at any time this church encounters any internal or external problems, which cannot be reasonably and expeditiously resolved by action of the membership or the Church Board, the church shall seek the services and assistance of District Council or General Council, upon request of the Pastor or a majority of the Church Board, or upon petition of the membership. Such petition of the membership shall be ll written form, and shall require the signatures of at least twenty percent (201) of the current active membership of the church, and shall be addressed to District Council, and presented to [he District Supe6irte1jde11t 0fJ)jStrjCt COUTICil , sucl-I petition shall specifically but briefly aftfres of recite the details ollhe rflatte';' f r which assista—tice is reqtiested, and particularly describefe, dispute or admi'nistrative frustrations. Upon such presentation to the District Council, it shall be deemed to be a petition on behalf of the church, as an initiative of the membership, whereupon the District Council, District Superintendent or Presbytery, should take appropriate action or under -take to provide necessary services as are available. In event the membership of this church should become ded over doctrinal or other issues, in which individuals or factions might propose that this church should withdraw or disaffiliate from the Assemblies of God, such disputes shall not be put to a confirming vote, but shall be resolved according to provisions of these By -Laws, Article Eleven, Resolution of Disputes, at Section Two. Section Five: District Council Assistance in Church Administration If at any time the business of this church cannot be adequately undertaken and performed by its administrators through the Church Board, or when a proper Church Board is not available or functioning, the church may, by request of its Church Board or at least 51% of its then current active iiienibership, petition the llrci�;,bytery of Dktrict Council to scrve as the ChUrch Board, to so serve uw,il such three as the Presbylery,'ind the rncrnbership of this cht�.rch q� ,rec tbal the mcnibership should resume full responsibility for its affairs. Neither District Council nor the Presbytery of District Council shall be deemed to assume any personal responsibility or liability for debt or other obligations of the church in taking such action as may be -necessary in these premises, unless affirmatively so stated. Section Six:Minimum Number for Viable M.embership I If the active membership of this church falls below tweji(y (20) Pei -sons 111 t1urnber, the C lurcll shall seek the assistance of the District Council for bel P in ni,,iintaining the n"llnirnal requirement foi' General Council affiliation. If after one year thereafterthe nlinimal number of 20 active mernbers is not attained, this church shall automatically revert to the status of a District Council Affiliated Church. The church shall remain in a District Council affiliated status until it again meets the standard for a General Council affiliated church, having demonstrated its ability to assume full responsibility for restoration to that status as a viable sovereign church. Unless otherwise arranged, there shall be no financial liability or other affirmative obligation assumed by District Council in these premises. 1RTICLE FIVE - THE BOARD OF DIRECTORS AND CHURCH COUNCIII Section One: The Board of Directors- Name, N umber, Authority The Board of Directors of this church shall be known as the Church Board or the Board of r)e,acons, and sliall consist cal 11H (10) natusal perso as, hicludi'll-4 the Pastor and oll-wers elected 1.0 al -0 serving for the terms and Jjavjj,j,�!, poNNei-s and authol-ity as hi the By -Laws provided. All 011,16"al and btisiiwss jlcmers, ',wtivities and all'airs, of 'this corporation shall be e:,�ercised and conducted under authority and ultimate direction of the Church Board. Section Two: The Church Council There shall be a Church Council composed of the Church Board together with Pastoral Staff and Departinental Officers, which shaIll serve as supervisory and advisory in nature, and shall not usurp the MAIIOVily or flinction of the Chijrch Board, and as hereinafter in the By -Laws provided. Aniendmenits to this C 'olistitittioi,t nlay Iv, made only by vote of the Ictivc voting nlenlbei-s at as regailar Annual8usiness Mectilig, (gact a Special Btisirwss Meeting of the lnernbership of this church specially called l'or t'hat pul-pose, provided that such Business -Mectir1c; has been duly called and noticed CIA le"St two �'tln(Jays prior to st,lch mceiing, ai)d as hereii'lafter ill the BY -Laws provided. The proposed atliendnient text shall be publicly posted in a conspicuoUS place within view of attendees, at the church scilictwiry, and sent by mail to eacli active meinber at his or her address of recc�rd, al least ten days prior to such Misiness Ndlecting at which the amendment is to be considered. Amendments to this Constitution shall require a three-fourths affirmative vote of those active voting members present and voting at such Business Meeting, after a quorum is established. Q91 LIM WA a Fffll��� In order to expedite the work of this church and to avoid confusion in its deliberations, all I _�s of ()f the Church Board, all Anrival 131,lsiriess Meetings and all Special Busimess Meet"L [lie nicalbefship of"fl,JS chl ,rich, sharll be cor)dtiete(i raider established rules of order, or other -Wise governed by the parliamentary authority of the current edition of Robert's Rules of Order newly revised, in keeping with the spirit of Christian love and fellowship, under the guidance of the Holy Spirit of God. IF �VCil" Section One: Members There shall be but one class of regular active membership of this church, the, qualifica(ions and acceptance of same being subject to approval of the Church Board, as her eirizat1er in these By-l..aws provided. Section Two: Standard of Active Membership The Standard for regular active membership in this church shall be: A.- Evidence of a born-again experience in Jesus Christ (regeneration) (John 3:3 -7, 1:12, 1 3 ); I Peter 1- 18-25). B.- Water Baptism by immersion (Matt. 28:19; Col. 2:12) C.- Evidence of a consistent Christian fife (Rom. 6:4, 13-13; Eph. 4:17-315 5.2, 15; 1 John 1-6-7). D.- Personal subscription to the Tenets of Faith as set forth in the Constitution of this church, it E.- Personal willingness to contribute regularly to the support of the church with tithe and offerings according to his or her ability. F.- A voting member must be at least 18 years of age. G,- Agreement to be governed by the Constitution & By -Laws of this church, and the Constitution & By -Laws of the General Council and District Council, as they are now and may be from time to time amended. Section Three: Application for Regular Active Membership, Church Board Review Applicants for regular active membership shall make their desire known to the Pastor, who shalt examine the applicant in accordance with the standard of membership, and upon his recommendation the Church Board shall consider their written applications on forms approved by the Church Board, and the names of those approved for such membership shall be added to the roster of active of the Ghllrcli, and they shall be recogilized publicly as meinbers all the e,,,,irfiest Convenient meefirit') ofthe congregatioii. No appticant f6r riienil:rership shall tie acct pted as a 1,y1c111be1r within 30 days bel"c)re an aninial nicnibership Ineefing or within lo days bcf'orc a special business rnocting of membership. Section our: Ex Officio Membership of Pastor, Pastoral Staff, and Spouses The Pastor of this church and respective spouse shall by virtue of election and acceptance into its ministries be deemed to become and be active voting members of this church. The Pastoral Staff and their respective spouses, by virtue of their appointments by the Church Board, shall be deemed to become and be active voting members of this church. Such Ex Officio Church Membership terminates with termination from the respective office. Section Five: Voluntary Termination of Mein, bership by Member Active members in good standing may sever their relationship with this Church by voluntary termination, or be transferred to some other congregation. A transferring member may apply to the Secretary of this church for a Certificate of Good Standing or Letter of Transfer, which shall be granted on approval of the Pastor and the Church board, and shalt be signed by both the Pastor and I t1le Secretary, if a nieniber tenders resignation while tinder (,Iiarges that could c)therwise bring about discipline fi-nin tile Church Board, such resignation shall not deprive tile Church Board 6-0111 lica.fing and makina disciplinary detern-ijilati,olls of the charges, as deerned, necessary cir proper by the (Inirch IP Board, for the record. Section Six: Inactive Membership, Church Board Review, Notification TileCharch Board is wiipowered to periodically revieW the Cliun,,Ji Wmbership Roster and thereftom to place, oil tile ilij,ctive list those Nvho have becorne disqua-lufied fi-oin inembership, including those Who shall Without good cause absent themselvessfi-orn sari -vices and prograrns of t1lis c1lurcli fo mse. to contribute to its supl)orl., ,r a period of three consecutive months or nloi -c �, or wlio cc or who shall be under charges for misconduct or under condenlnr.Aion fear si,114111 or worldly practices. When the Church Board places the name of a member on the inactive membership list, that member shall be notified in writing of such action, and the reasons therefor, by the Secretary of the church. Such notice shall be given to such inactive member by regular mail sent to that person's address of record in the files of the church. If such member so notified does not in writing formally request restoration to active status within 30 days from the date of mailing of notice of inactive status, he or she shall be automatically terminated from membership of the church, WiLlI(Aft fur [,Iler notice reqtiired. For good cause shown, the Church Board may restore a jjiejj,,jt.)ej- tt seta c sl atu s at any time prior 10 actual termination of membersl-dp. Section Seven: Termination of Membershilr by Action of the Board The Church Board is empowered to remove from flic muiibershl p rosters the names of those who are deceased, those who no longer meet the standard of membership, those who may have voluntarily withdrawn from the fellowship, those who may have been granted severance and Certificate of Good Standing or -,Letter ofTransR-,,r, alld diose whose names have been on the iiactive iriefilbei-s1lip list for at least, 30 days wifliout reqUCSting, restoration to active status, and fliose dismissed for disciplinary Section Eight: 11onorary and Special Metuberships Tlie Chul, -ch Board, by its special resolution, is empowered to and may provide for honorary or , special nlerrlbersiiips, having no tights of nlcniberst)ip notwiIth,tanclirig such designation as inembers, f'()I- Y(,)Llth and surperaiintiated persons, 1-aindicapped persons, individuals Haat are absent fi-ori the area and Lulable to take part in the a progrms ci�['the church, and otlici-s deellied by the Church Board to be deserving of such consideration, , on such criteria as the Church Board deems reasonable. Such honorary or special rnenlbej-sjjjps sliall, Jlave r-,)[dy those partictilar rights and Irene lits as slia.11be ,,afTirn,ia,tively bestowed by such special I-CSOlUti011 of the Church Board. and benctils of bonorary or special nielliberships, need tiot be uniform over the entire class. It is intended that hone vary and special nlejijt)e�,'Sjjips sjiajj riot be 1-neinbers within the meaning of any law granting fights to ynell,lbers, [Ionorary and special rnernberships shall have no right to notice of or participation or vote in any meeting of the membership of this church, nor to participate in any way in amending the bylaws of this church or in vote to dissolve or inerge. Honorary and special men-ibers shall [lave no vested rights in their respective memberslilps, avid the Church Board, by further special resolution, may with or without; notice terminate or revise terms or conditions of honorary and special memberships, at any time and for any reason, for cause or WithOUt cause, and may Rewise dissolve the entire class or classification. Section Nine: Unauthorized Activities J` o, ineniber of this cliurch Olall promote personal crusades or support private campai,grts, progn-MIS, (211 [er p rises or activities to involve this church or the memberslilp of this church, on the I church campus or elseMICI-0, ,i,,,less such have beeii approved in advance by the 1° Ifadditiolial -ovsuch services and progp'anis mUSt first have seimces Or prograrns are desired beyoiid those pj ide -A, the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at an ti wilboW notice, for my reason. In event tile GlIurch is temporarily without a Pastor, stich activities must first have the approval ofthe ChUrch Board, Violation of the [)Ixwisions of this section shall COIIStiftft good cause to have the violator expelled frO111 ChUl-Ch CEIMPUS and facilities, and shall beg for discipline of a ineniber bythe ChLri-ch Board. Section One: Disciplinary Authority of the Church Board All discigLfl discipline Of I -Car inembers shall be, prayerflully admif)istered according to the Scriptures, under aLithority of the Cln,irch Board (Matt, I 8:1 547; 1, Cor 59-13; ItTliess. 3:11-15- Rom, 16:17). 1 1 lie Pastor shall be utider the excli,tsive ecclesiastical autboritY of District CoLuicil aiid General Council, which have sole powers of discipline over credentialed ministers. Section Two: Suspension and RestoratioHi Will, exception of term and authority of the PastOF, the jjjjr(,,,1j Board is empowered to suspend froni active voti"19 111C."Ibership and place on inactive staWs thc)se regolarmenibers who shall be charges for allsoondticl, orwho have fallen under sinfiA or worldly practices. Ise ellipovVeled to restot -e it) aclive i)'ienibershiP, those Whorri it flilcis al -0 Board is likev,,' gufl(y as charged, and those i0o through reperitailce a"d 'adjUS'AITIC111 have agaiti attained to the standard for active membership. Section Three: Requests for Restoration, Hearings and Appeal member has been removed from active membership because of charges of misconduct or condemnation through sinful or worldly practices, he or she may request restoration to active membership and demand a hearing before the Pastor and a majority of the Churi.*j, to be held within 90 days of receipt of such request and demand, which shall be in writing and particularly specifying all defenses to each charge so made; which written request and demand must be received by the Pastor or the Secretary witl-dn the 3 0 days after date of malhg notice of removal from active membership. The Qi_,ur shall encourage a proper attitude on the part of those in question, and proceed carefully to press for final decision in each case. When the ("hurch Board has rendered its final decision, the member shall be notified of the decision and of his or �er �ri li� of appeal of an adverse decision, and he or she may appeal from that decision directly to the membership of thf church as hereinafter in this section provided. B.- In event such disciplined suspended person desires to further appeal the suspension beyond the determination of the Chil—Irch —Boefrel, such appeal shall be in writing specifying each contention and defense felt pertinent to the matter, and received by the Pastor or Secretary of the church within 30 days after date of mailing notice of adverse decision of theCh ' urch Be'pardl further demanding a Special Meeting of the member -ship to be called for hearing of the cause, which Special Meeting should then be scheduled to be held within 90 days thereafter. Action taken by the membership on such appeal shild-111 1 -604 -U -Ire -a 60° /Ouaffirmative N7nie to ovem-jle- the, underlying action of the Church Board, and that decision of the membership shall be final for all purposes, from which there shall be no further appeal. 7 ARTICLE FOUR - QUALIFICATIONS, DUTIES AND POWERS OF OFFICERO EAT-PLOYEES AND VOLUNTEERS I A,- The Pastor - Because the church recognizes the leadership of the Pastor under the Lord Jesus Christ, and because he is a representative of this church, he shall be a person of good report, and shall manage his personal affairs, financial and otherwise, so that no discredit shall come to the cause of Christ through his actions. His life and conduct shall conform to the following Scriptures: I Timothy 3:2-7; Titus 1-.6-9; 1 Peter 5:2-3. The Pastor must have and maintain current ministerial credentials with the Assemblies of God. The Pastoral Staff - The Church Board may by special resolution provide for a Pastoral Staff to serve in administration of the programs of this church, and they shall serve on the Church Council. The Candidates for service on the Pastoral to shall be selected by the Pastor, subject to confirmation by the Church Board, and shall serve as assistants to the Pastor and under his direct supervision. "I'liey shall not be eligible to serve oil the Clniroh Boai (1, All lndividuals serving) ill Miti'Isteriall c,,,tpacily on the Pastoral Staffniust have and inaintain cl,gre[IL 111irris(Crial CT-C&NIti,11s ISSUed or recognized by the Assemblies of God, as a conditioi-i ofconfinned associ(ith-)n with this chilreh, or provi(le proof that he or she has a current application forsuch credenwils perldirl,!, Nvilh the 1)is[rict Cm'incil. In event an individual serving on the Pastoral Suit as it, a role, lie or she should alternatively qualify themselves by a showing of"trainhig vid experience in tae particular liolcl I Iller ("lau've" f , 1, rq'vs nt'/�yj�/ors) for which they have been so engaged. (tiryiLm!] 1-....---....1 1.11-11 -, -Y [ --- .- — C.- Church Board, Trustees and Other Officers - All members of the Church Board, Trustees, and other officers of the church, shall be mature persons full of the Holy Spirit, whose faithfulness shall have been in evidence and whose lives and conduct shall conform to the following Scriptures: Acis 6:3; i'riniothy 3-8-12. Mernbers of [he Clwrch'Board irnist be active nierribers of the church, in good standing, and shall consist Of SUCh IX'Tsons ais are appointed or elected tea serve,. and of their successors subsequently selected from time to finic, who shall s'o serve llillil selecti011 of their successors. D.- Employees and Volunteers - All employees and volunteers in service to this church, in any departments, programs and niinistrics, nitist be inffilre persons, cornnilae(lto the religioLis mission of the church, with a personal borli-'.Igaill expedelice fil Jest.ls cillist, evidence of a, consistent Christian life, and personally subscribing to theTencts ofFaith of this clwrch. All an'iployees and volunteers accepted for employment or service within this corporation are part of the religious mission of this church, including custodians and groundskeepers, department and program leaders, teachers, receptionists, Pastoral Staff, and Senior Pastor, and every other person that is authorized to take part in the various departments, programs and ministries of this church, and each is expected and required to comport themselves in their personal lives, on and off the job, on and off the church campus, in such a way as to compliment the image and religious mission of this church. Any behavior that is viewed as immoral, sinful, disloyal or antagonistic to or adversely reflecting on the church, will not be tolerated, and will be grounds for dismissal, E.- No officer, director, employee or volunteer in any department, program or ministry of this church shall have any sort of vested proprietary right or economic interest in the employment or service in this church, nor any legal rights to continue in employment or service, nor any sort of legal N. rights [by money darnages; or equitable relief upon terininallori of respective employment ('r service. Any disptiles in this regard shall be resolved pursuant to arbitration Provisions of these By -Laws, Article Eleven, Section Two. Such employment and V011113t0er service ,jre subjjoct to t1t.iese continuing conditions. A.- The Pastor - The Pastor shall have general supervision of all activities of this church. He shall serve as President of the corporation and be Chairman of all meetings of the membership and the Church Board, and, with the Secretary of the church shall sign all official documents for the church. He shall be an ex -officio member and overseer of all committees, departments and programs of the church. He shall provide for all the services of the church and arrange for all, special meetings, giving due regard to the needs of the congregation, No person shall be invited to speak or preach berore the congregation of this church WithOLIt WS approval, The Pastor shall pertbrrn such o1her functions as are customary to the office of PresidetA, andas, rrecessary to the proper discliar se of his duties. B.- The Pastoral Staff - All members of the Pastoral Staff are directly responsible to the Pastor for respective assignments or portfolios. They shall be amenable to the Pastor in all matters of faith and conduct, and shall perform such duties and carry such responsibilities as may be assigned by the Pastor. C.- The Vice -President - When there is a vacancy in the office of Pastor (President), the Vice -President is authorized to act as interim President and to exercise the official powers of the President, until the vacancy is filled. He shall also serve as Vice -Chairman of the Church Board, there nting yrs presiding officer in absence of the Chairmaii. The Vice-Presideiit shall perl'onu such other runtions as directed by the Chi,,irch Board, and as, customary to the office of Vice -President, and as necessary to the proper discharge of his duties. D.- The Secretary - The Secretary shall preserve proper records of the membership of the church of A communications and proceedings of the church, including the minutes of all membership Business Meetings, and the records of proceedings of the Church Board and all authorized church committees, departments and programs. The Secretary is the custodian of all legal documents and the official seal of the church. The Secretary shall together with the Pastor sign church documents and affix the official seal, and shall perform such other functions as are customary to the office of Secretary and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. E.- The Treasurer - The Treasurer is the Chief Financial Officer of the church, and is entrusted with all the finances of the church as may be committed to hirn. He shall deposit all church funds in a federally insured financial institution, in the official name of the church, and shall disburse same as authorized by the Church Board. He shall preserve proper itemized accounts of all receipts and disbursements of the church, and make a financial report of same to the Church Board upon demand and at the Annual Business Meeting of the membership. The Treasurer shall perform such other fuinctions as are customary to the office of Treasurer and as may be directed by the Church Board, and any other clerical work necessary to the proper discharge of assigned duties. F. The Church Clerk. The Church Clerk is an employee of the Church, hired by the Church Board. The Clerk shall perform the duties as designated by the Pastor, the Secretary, the Treasurer, I and the Church Board. G.- The Church Board (1) The Church Board shall act in an advisory capacity with the Pastor in all matters pertaining to the spiritual lifL, of the church, and in rnh)istry of its ordinances.'They shall serve as, an Exaia)ining oirnilittee in review of applications for membership, and as a principal Ibruill for administration of discipline among the membership of 11 -le church, In event of vacancy in offices of both the Pastor (President) and Vice -President, they shall be empowered to provide for their own temporary Chairman from among their own number in order to transact interim church business. (2) Duties and powers of the Church Board shall be subject to limitations of the foundational articles of this corporation, the provisions of this code of Constitution and By -Laws as it now consists or may be from time to time amended, and the law of the State of California and other places and jurisdictions where local laws might govern or restrict such powers; and, (3) Without limiting the general powers of the Church Board, they shall have the following specific powers: (a) With exception of the Pastor and Pastoral Staff, to select and remove all other officers, agents and employees of the church, prescribe such powers and duties, regulations and policies, roi- Hicni as are not set by fliese [3y -Laws, cotisi stent with law, die leas. mlatioiial "u -I icles of thi,, corporation, awl good business praclices, and, a.s IICGCSSW-y, to FCCJUire Iionithem appropriate security for faithful service, and to fix compensation of call 1).istors, Pastoral Stall.", offlicers, �,igonls and employees of the church; and, (b) To receive and authorize disbursement of funds, to borrow money and incur indebtedness in the course of business of this church, and for that purpose to cause to be executed and delivered in the name of this corporation, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of indebtedness or securities, subject to pertinent law and regulations, further subject to the provisions of this code of Constitution and By -Laws of this church. (c) To take and hold as custodians for the use and benefit of the church all of its property, being responsible for the maintenance and cleanliness of same for the comfort of the congregation', and to designate from its own members, as need appears, individuals to serve on the Committee of Trustees, to hold property for the use and benefit of this corporation, as necessary and as hereinafter in these By -Laws provided. H.- The Church CouncH - The Church Council, composed of the Church Board, Pastoral Staff, and duly elected or appointed department heads, shall meet at a properly called quarterly or special meeting for the purpose of counselling together for the planning and implementation of the total program of the church. The Pastor or Church Board may call such meeting at any reasonable time, and quorum is not required, I.- Employees and Volunteers - Employees and volunteers shall assume and perform duties as are assigned to them, according to respective job description and in compliance with department 0 or program regulations and policies, under direct supervision and authority of their respective 10 department or program supervisor, at all times subject to the superior authority of the Pastor and Church Board. 111 11 11, 11pil 1111;--111 qgl 11111111 IMMM� �M Section One: The Pastor and Pastoral Staff A.- In event of vacancy in the office of Pastor, the Church Board shall act as a pulpit committee, and after prayerfully seeking to know the mind of (loci and carefully choosing the best counsel available, shall select a scripturally qualified nainister credentialed with the Assemblies of GOd as a nominee to the office of Pastor, and present his name rcjr the vote of tile Minbership of this church. Any active meniber of this Church may suggest to the coniii:iAtee the name of an Assernblies, OfGod minister in this regard. The Board should seek the advice and counsel oFthe local Flresbyter, and Superintendent of District Council in these premises. B.- Election and re-election of the Pastor shall be by vote of the membership, and such elections shall require a two-thirds majority affirmative vote by secret ballot of the membership present and voting at the meeting where such election is to be entertained, idlerzi, quoru,n'l has beef) established The 11astor's initial term shall be for three years, and unless [llere'be a restrictive ballot stating otherwise, the succeeding term of office for the 1`aUstor shall be For an jndellllflelxrlod. c.- 'vhe 1)astoral Staffshall not be elected by the inellibership of the church. They shall cnga,ged by a inainrily vote Of 1110 Church 13oard upon reconlinell(lation of (lie Pastor, ]if event Of el,s of the Pa_st,()nd Staff are expec.tod to st,ibniil resig-liation or Wher departure ofthe'Pastor, the, inernb their respective rcsiL,,nations to-) tile ("hurch Board for the review of the incorming Pastor, in order to I A all()�V �Jle ir)Mnillg Pastor the privilege Of selecti"19 11's owil Pastorall Stall.'. 'ne, ser vilces of any merylber of the Pastoral Staff* 11 -lay beteri-ninated by Itic 1?ast0r, causer Or W101OUL CMISC, On 1,',',iViJ1tY ,o ct,Iys written notice, Any sliel-I persoll may be suspended by the Pastor inifnediately without notice, There shall I)c no right of appeal Boni such terniination or suspension. 177�� A.- Nominating Committee - In ordinary course, candidates for membership on the Church Board shall be nominated by a nominating committee. The nominating committee shall be appointed by the Pastor in consultation with the Chiirch Board, and shall consist of at least five persons, who shall be the Pastor and rour cht,11-Gh members, not more than two of which shall be members of the Church Board. Any active voting member of this church may submit names to the nominating committee for their consideration if,) ter two weeks 1)rior to the tneeling where Such elections are to be considered,'"I'lie nanies of,those serving on the nonlinating coning tlee sha'll be properly announced and posted on the clitirch bulletin board at least 30 days prior to such meeting. The names of the non-6nees shall also be properly announced and posteiJ at least ten days pr or to the streeting where such elections are to be considered. Additional norninatlons may not, lie subiriitted Erwn the floor. B.- Members of the Church Board shall be elected by the membership, initially for staggered 1,,crivs of one year, two years acrd ttircc years, and upon expiration of these initial terms, tlicir SUcc,essors shall be elected to serve 1'e)r till-ce year. terms. All sucli et actions shall be by simple majoiitY, by secret ballot. With the exception of the Pastor, no member of the Church Board may succeed M himself in such office, unless there are no other qualified members in the church willing to so serve. C.- Alternate officers. Alternate officers shall consist of the two remaining nominees in an election of officers with the highest number of votes. D,- Vacancies on the Church Board shall be.61��� 1) yeo �:tcer I Haw in fine. The sticcessors shall serve I�orthe tinexlwed terra of predecessors. ' Shook He nurnber of nienil,)ers of tIle Chtirch Board fall below one -hall" of tivtt nianber re(luired by the Constitution and By -Laws, the remaining Church Board members shall call a Special Meeting of the membership for the purpose of filling these vacancies by the membership electoral process, as defined herein. Section Three: Vice -President The Vice -President shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot. The term of office of the Vice -President shall be one year, and he may succeed himself in such office for the duration of his service as a member of the Church Board. Section Four: Secretary and Treasurer The, Secretary and the Treasurer shall be elected by the Church Board from among its own members, at the first meeting of the Church Board following the Annual Business Meeting, by a simple majority, on secret ballot, for terms of office of one year, and they may succeed themselves in SUCh 01171COS for the dilration of resI)ective service on the Chvirch Board. These olTices niay be beld by separate individLU.11S, or one pee -son inay be elected to hold both offices of SOUVWI-Y, aFid Treasurer at the same time. (I) If the I)astor has been called for a deFinite terrn, the WIMYC Of hiS 01](I "It the axj)iratiorl of sUch ter"], Or it irwy be ternlinate(i 'it, riaatnaaeq. 1)1-(.)vjcled In the paragral-,)h following, Re-election of the Pastor shall [,)e alai accordance with J')F`0ViSi0RSf'()Uf1d CISM130-C In these By-1,mvs, (2) Ira Pastor ceasesto (Joalifas Provided by either d'oe (otiqAtilion or By Laws ofthis C1111rch, Or when his 111inistry ceases to be efl.ective, 01- 'if good and stiflicient cause ex1sts to render his alinistry tillacceptable, or if Other scriCRIS ClIRTgOSare preferre(I agahist 1,141), I)o\ver is vested in the: Cl arch Board at ally finic to ask for his resignatiolt If strep re(luest for his resignation is by hiln reftised or ignored, the oflice of Iia slur shalt not be considered vacant until the action of the Church Board has been confirmed by vote Of tile rnembersliT. In order to terrrun ate 'a.Pastor before the Cold ()fIris tel -j ii, it shall require a 1-najority vote offlic ac,live merthership of the church present and voting at. a Special Business Mectill,(, of the 1-tietilbef-ship duly called for that purpose, after a qwrum is est-,J)Jlshcd, by secret ltaillcat, tlacW etj,,eco, (& Mlich is to terminate the Pastor and create a vacancyin such office. Such a meeting called concerning status or termination of the Pastor should be presided over by arr oftaci,fl rerVselllal- ive Oft1te 1_)js,1 rjet (,(,niolcil. In event the Pastor is so removed from office, a \Vrl(tell report of sl.wh action shall be signed by at least two officers of the church and sent to the (,)frjee of' tl'10 Sol 1)(311 Fit endent of Distrid. (Ilotincil. The Pastor must have and maintain current crcde,�Iflmals witli tli,e, Asselylblies of (-;od, and in event such ministerial credentials are 12 withdrawn by District Council or General Council, the Pastor's term is then immediately terminated. In event such ministerial credentials are restricted or suspended by action of District Council, District Supeiintendent or Presbytery, the Pastor's authority and duties within this local church shall be deemed likewise restricted or suspended, accordingly. (3) In event of vacancy in the office of Pastor of this church, the Church Board shall arrange for others to minister to the congregation for the duration of such vacancy. 1]1 'TIN W (1) Any other office of service in the church may be declared vacant by an act of simple majority of the active membership or action of the Church Board at any of its regular or special meetings. (2) A Member of the Church Board or any other officer of this church may be removed from office before the end of his term, for cause or without cause, by a majority vote of the membership or the Church Board. Any removal by the Church Board must be ratified by a majority vote of the membership of the church at an Annual Business Meeting or Special Business Meeting of the membership to be held within three months of such removal, if the individual so removed req�,iesls in writing such special vote on the lsst,ie of 11is retllmlal, Sucli wri(ten reque-st 11,11.1sl be P or o-lail, � ithin 30 days of the tirne oftlic recen7ed by the astr Secretary of the chui ch, n I YJ removal, with copies thereof mailed to each of the other ineinbers (if the Churcli Boar d by cerfillied mail, return receipt requested, citing the reasons for such request and giving recitals in support of reinstatement or against the action taken by the Church Board in causing such removal. Grounds for cause in declaring vacancy in such office may be any of the following: (a) Unscriptural conduct, (b) Departure from the Tenets of Faith; (c) Incompetence in office; (d) Any other good and sufficient cause. (1) Regular Meetings of the Church Board may be held at any place within or outside the State of California that has been designated from time to time by resolution of the Church Board 0 ,pOy"r4nrcw;.T,of all the members of the Board. In the absence of such designated place beso set, regular meetings of the Church Board shall be held at the principal office of this church. (2) Special Meetings of the Church Board may be held at the principal office of this churcl-4 or at any other reasonable place designated by Resolution or consensus of the Church Board. B.- Frequency of Regular Meetings of the Church Board The Church Board should meet monthly or more frequently as need may require. The frequency of Church Board meetings may be fixed by resolution of the Church Board, or be as called by the Pastor or a majority of members of the Church Board. C.- CAI, Ti me avid Notice of Special Meetings of the Church Board 13 (1) special Meetings of the Church Board, for any purpose, may be called by the Pastor or a majority of the members of the Church Board, on reasonable notice as the Church Board provides by its own resolution. Every member of the Church B oar, d should be notified in advance of such Special Meeting, to allow reasonable opportunity to attend and participate. (2) In emergency situations, Church Board meetings via telephone conference call shall be permitted, and record of any action taken entered into the minutes of the next meeting of the Church Board. D.- Quorum for any meeting of the Church Board shall consist of at least a simple majority of the then current membership of the Church Board. I A.- Annual Business Meetings of the membership of shall be held on the first Sunday of February of each year, unless changed by a Church Board resolution, at which time reports shall be given and the election of officers and directors shall take place, and as hereinafter in these By -Laws provided. B.- Special Business Meetings of the membership of this church may be held as need arises, to conduct or implement the business of the church, and for other reasons mentioned elsewhere in this code of Constitution and By -Laws provisions, to be called by the Pastor or a majority of the Church Board, or by initiative of the membership, or by call of the District Superintendent of District Council, duly noticed and held as hereinafter in these By -Laws provided. C.- Right of initiative Reserved to Active Members: Special Business Meetings of the membership may also be demanded by petition of not less than twenty percent of the active voting membership of the church. Such initiative petition shall be in writing and duly signed by those members requesting such meeting, and received by the Pastor or the Secretary of the church, whereupon the Church Board shall call and fix a date for such Special Business Meeting to be held within 60 days thereafter, with due notice thereof being given as hereinafter in these By -Laws provided. Any initiative petitions relating to status of the Pastor shall be directed to the District Superintendent of District Council, who shall arrange for a Special Business Meeting of the Membership to entertain that issue. There shall be not more than two Special Business Meetings of the membership called upon initiative of the membership in any one calendar year. D. - Notice of such Business Meetings of the membership shall be given by stating the time, place and purpose of the meeting in a public announcement at the church sanctuary on two Sundays prior to the meeting and by written announcement to the active members of the church, via ordinary mail sent to their address of record on file with the church, at least ten days prior to the time set for such meeting, which written notice shall be the responsibility of and so sent by the Secretary or Acting Secretary. E.- Voting Constituency at any Annual Business Meeting or Special Business Meeting of the membership shall consist of all current active members of the church, who are in attendance at such meeting. uch In F.- Quorum for any Annual Business Meeting or Special Business Meeting of the 118 membership of this church is established by the presence of at least 25% of the active voting membership of this church. G.- Proxy voting and absentee balloting shall not be allowed in conduct of business at any meeting of the member ship, nor any sort of representation of absentees for purpose of establishing a quorum. Order of Business for the Annual Business Meeting of the membership of this church shall be as follows: I.- Devotional Reading of Minutes 3.- Election of Officers 4.- Pastor's Report 5.- Treasurer's Report i.- Secretary's Report 7 .- Committee Report 8.- Unfinished Busine 9.- New Business 10.- Adjournment I A.- Regular meetings for public worship and evangelism shall be held on the church campus each Sunday as the Lord's Day and as determined by the Pastor in consultation with the Church Board. B.- Special meetings for public worship, evangelism, and other purposes, may be called by the Pastor. C.- Ordinarily, all persons willing to peacefully assemble for purposes of worship or attendance at or participation in church programs on the church campus shall be welcome to attend, subject to such reasonable restrictions or regulations as shall be made by the Pastor or fixed by the Church Board. Section One: Committee.s A.- Standing Committees The Church Board may appoint Standing Committees for the conduct of particular business of the church, by special resolution entered into the minutes of their meetings, fixing responsibilities and powers of such committees, their duration, composition and regulation; and, the Pastor shall serve ex -officio on all such committees. The Chairman of each such committee shall be designated by the Church Board, and such Chairman shall set the time and place of meetings of his or her particular committee and the agenda for business to be then and there conducted. Persons so appointed shall be selected from among the active membership. B.- Special Committees The Pastor may appoint Special Committees, subject to approval of the Church Board, for inquiry and counsel as is necessary, convenient or expedient for the mission and purposes of the c Insupert vision of he P.-Stor. ui-ch, serving at pleasure and direction ofthe Church Board, under C,- Committee ofl`Trustees W By special resolution of the Church Board, a Committee of Trustees may be designated for purposes and having powers as identified and established in such special resolution, for hold.int,?, property or legal title to real property or personal property for the tide and benefit ofthis corporation. There shall be no presiding 'rrUSt0C, but tl-w Cornmittee of Trustees shall at all limes be subject to instruction from and under contij--iuinor authority of flie Church Board, Individual Trustees shall be selected by the Church Board, fro'ni arnongits own inembers, by simple majority on a secret ballot. The 111,1111ber of persons serving on the Conlinittee orTrustees, and the duration of respective terins, shall be as established in such special resolution. if not otherwise so established, the duration of terns of a Trustee may be abbreviated or terminated by further resolution of the Church Board, and shall expire iti any event upon termination of respective terns as a member of the Churcli Board, or upon dissolving ofthe committee. A refiring Trustee shall Surrender to the successor Trustee or tile Church Board any property or interesreecessorhTru held in cadehlheresponsibilities of the retiring pdstee, with or without formal assignm ent or transfer of powers or interests. Section Two: Departments and Programs There may be departments and programs created by the Church Board to function as distinct ministries of the church, under regulations set or approved by the Church Board, all of which shall be under the direct supervision of the Pastor, which departments and programs shall have names, functions and responsibilities as set by the Church Board. on the departments and programs to be established and functioning within the church shall be the following: A.- Sunday School: The church shall have a Sunday School Department, for teaching and training of groups identified by age or special interest. The Church Board may by its special resolution determine that the Sunday School Department shall be under direction of a Sunday School Superintendent, sedeclod and appointed by, and responsible to, the Church Board. Ilowever, the Sunday School Deparinient and the Sunday School Superintendent shall at all trues be under the authority and direct super -vision of the Pastor. B.- Auxiliary Departments and Programs: The church may establish other and auxiliary deparhuents and prograrns as the Churoll lloard decins necessary or convenient, to conduct or promote I Ile business and purposes of the church, created by special resolution ofthe Church Board, all of which ,;hall be under the supervision ()I' the Pastor. Priority should be given to establishi nerit of leparnnerits and progranis as are c(..)ninion to churches of the As seniblies �:,-&God, illClUdIfIg educatioll, M 1 en's Ministries, Women's Ministries, Ministry of Music, Royal Rangers, Missionettes, etc. ARTICLE EIGHT - EDUCATION DEPARTMENTS - NONDISCRIN]INATIONP C Educational departments may be established within this corporation, by special resolution of and under direct administration or super -vision of the Church Board, having name or names assigned to such departments, and officers and subordinate administrators for the conduct of their respective business, as the Church Board shall authorize by such special resolutions, for the operation of pre-school, grani-ruar school and high School or othei, educaiional prograais- and, dicre sh�,fll be a policy within these deparii-rici-tts, adriiitting studen-ts of;,iny race, color, national a ct' -nerally accorded or F, 0 lad "Irld , lvidcs ge and e hiiic or 'uJ dl tl-1(f, Fights, 1) available to students at the schools. This corporation shall not discrinihrate on dw basiis ofrace, ("'Jor, national or ethnic origin in administration of its educational policies, admissions policies, scholarship [no or loan programs, or athletic and other school -administered programs. .......... Section One: Title to Real Property Title to all real property belonging to this church shall be deeded to the church in its official corporate name, or held in trust by District Council, subject to provisions of this code of Constitution and By -Laws. Section Two: Restrictions on Acquisition and Alienation No real property of this church shall be purchased, taken or otherwise acquired, sold, transferred, roo-mUth leased. -as =s �4�n gIIIIAed or otherwise alienated, without the same shall have been first authorized by a two-thirds vote of the active members present and voting at an Annual Business Meeting or Special Business Meeting of the membership called for that purpose, at which is a quorum is first established. Section Three: Unauthorized Activities on Church Property There shall be no personal crusades or private campaigns, programs, enterprises or activities conducted on the church campus, nor any subtle or open display or distribution of signs, literature or advertisements, unless such shall have been in advance approved by the Pastor. If additional services, campaigns or programs are desired beyond those provided, or should any part of the church campus be desired for use, such services, campaigns, programs or use must first have the approval of the Pastor, and be under his general authority and supervision, and his approval may be withdrawn at any time without notice, for any reason. In event the church is temporarily without a Pastor, such activities must first have the approval of the Church Board. Section Four: Regulations and Policies Restricting Access to Church Campus and Facilities The Pastor and Church Board are authorized to establish and maintain rules, regulations and policies regarding activities taking place on the church campus and facilities, including restrictions upon or exclusions of individuals or groups. The church campus and facilities are private and considered to be Holy Ground, and this church reserves the right to restrict the movements of any person on the church campus and facilities, or to exclude or expel any person or group from same, at any time, for any reason. Rrsp� iI I I I I I I I I I I 1 3% 111111' 11 1,11111 ii I' Q'i I , I F affiam Section One: Financial Resources This church shall be financed according to Scriptural methods, through gifts, donations, tithes and offerings of the members and friends of the church (Mal. 3:10; Met. 23:23; Heb. 7:4-9), and income and revenue from all other lawful sources. Section Two: Budget and Disbursements, Annual Review The Church Board shall have general authority and supervision in all financial matters in every department and program vVithin. t1fl— church, and shall establish an anneal nnerafing budget. for the church, and shall determine and authorize payment of all debts of the church, including salaries for employees, and to make adjustments they deem necessary or expedient. The Church Board shall 17 P.rrange for annual review to be conducted on all church accounts under control of the Treasurer, Section Three: Compensation of Pastor and Staff The Church Board, in consultation with the Pastor, shall review the Pastor's salary annually in order to provide an adequate income to meet changes in cost of living, and he shall be given regular and adequate financial support from the funds of the church, including housing allowance, retirement programs and reimbursements, to be paid in amounts and at such intervals as may be fixed by the Church Board, in accordance with law and ability of the church. The Pastor should be given at least uvwm 3astoraMff should be reasonably compensated and given paid vacations after,their first year of service to the church. Section Four: Reimbursements The Church Board should provide reimbursement for all authorized expenses incurred by the Pastor and other employees, volunteers and representatives of the church, including delegates to District Council and General Council conventions, in the course of their duties and services for the church. Section Five: Compensation of Church Board Unless otherwise employed by the church, the members of the Church Board shall not receive compensation for their services or their time involved in meetings of the Church Board. There shall, however, be reimbursement for expenses incurred on behalf of the church or in the course of the church business, including extraordinary expenses incurred on account of attendance at meetings of the membership or the Church Board. Accounts for expenses shall be submitted to and paid by the Treasurer of the chui-cl-t, and paid out of church funds without further appioval or resolution, prima facie bonv fide. Section Six: Restrictions on Expenditures Any single transaction or project that contemplates an expenditure or debt in excess of a sum equal to ten percent (10%) of the annual general fund budget must first have approval of the membership. Approval of the membership in this regard shall require a two-thirds affirmative vote Lo authorize such expenditure. Section Seven: Stewardship and Miscellaneous Special OtTerings The church shall solicit and receive from the congregation and membership a regular monthly World Missions offering, the receipts of which should be then forthwith sent to the appropriate department of the Assemblies of God. This church shall cooperate with and support, according to its ability, the current plans of Stewardship of the Assemblies of God, and other departments, ministries and programs of the District Council and General Council. It is the policy and standard of this church to avoid conflicts involving hostile confrontations and judicial proceedings in secular courts, and to resolve disputes in the way provided by the Scriptures, and in manner following: section One: Diisputes between. Individwds E A. - Grievances or disputes between individual mernbers of this church, or involving a member T thi� churc-A, shall be first ne-jRotiated between the disfigutants in good faith and Christian deportment. For failure of satisfactory negotiation between them, the matter should be then submitted to the Pastor for mediation or decision. If the Pastor is unable to resolve the matter between the parties, at request of either or any of them the matter shall be heard before the Church Board, or a panel of spiritually qualified people chosen by the Church Board (hereinafter referred to as the Panel) with both parties being given equal opportunity to present their respective positions to the panel. B.- In event the matter is taken beyond mediation with the Pastor, the Church Board shall fix such reasonable rules and procedural guidelines as they deem just and proper for the parties to present their respective positions before the Panel, so that good manners, propriety and prudence be Dreserved. Each parti should be allowed to have the assistance of a layperson from the membership i. in presentation or respective posiTiViTs. in . ii VJ further action, sarne shall be treated as privileged, and any record of such proceedings shall be sealed and not available to any third party or otherwise except upon written mutual consent of the disputants. These proceedings are binding arbitration, and there shall be no other remedy between the parties beyond those herein provided. It is intended that these provisions will resolve misunderstandings and help to quiet personal grievances, so to promote peace and harmony within the church. Domestic Relations matters or disputes between immediate family members should not be entertained beyond mediation through the Pastor. It is not contemplated that these procedures apply to legitimate claims for physical injuries, or in lieu of civil remedies arising out of accidents. Section Two: Disputes between Individuals or Factions and the Church or Church Board A, -Disputes involving individuals or factions within or outside the church against the Church Board or the entire membership of the church, or the church corporation, shall be resolved by binding arbitration. B. -The forum for arbitration ofdisputes concerned in this Section is the District Council; and, the arbitration panel shall be comprised of three disinterested persons, which three persons shall is appointed by the District Superintendent, preferably from among the District Council Executive Officers and/or the Presbytery. C. -The arbitration panel shall set a time and place for hearing of the dispute between the parties, with proper notice and opportunity for each to be heard and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. The determination and award, or other disposition made by the panel of arbitrators, shall be final and conclusive, and binding upon the parties, from which there shall be no appeal. Section Three: Disp ates between factions and the District Council Disputes and grievances by this church or any minister, member or faction within this church against the District Council or otherwise adversely affecting the District Council shall be resolved by binding arbitration, by submitting same to the General Secretary of The General Council of the Assemblies of God, Springfield, Missouri, for resolution according to such rules and regulations as 7__ 1, 4-1- _D- T , JLUIUXI' US SUUH _Y4 wvs -are now 11, may set, and in accordance witll Lill:, "Y-X.aWs Oftlic —A, P or from time to time may be amended. The determination made by the General Secretary or his designees shall be final and binding between the par -ties, from which there shall be no appeal. 0 1 19 Section Four: Alternative Resolution In event the District Superintendent or General Secretary cannot resolve the disagreements, or is unwilling or unable to appoint a panel to hear and determine the matters in dispute. as indiczted i-* 'O-7rJP=VrV9T—,—a,0C=c7ffr IM wwl 77-f"I'M CY7 select a single separate and wholly neutral arbitrator to serve on the arbitration panel. In event such arbitrators are unable to agree upon the neutral arbitrator, then such third arbitrator shall be determined under procedures provided in the Uniform Arbitration Act. All persons serving on such arbitration panel must be practicing born-again Christians. The arbitration panel shall set a time and place for hearing of the dispute between the par -ties, with proper notice and opportunity for each to be heard i and present their respective positions, and shall fix reasonable procedural guidelines for presentation thereof by the parties, as the panel deems just, proper and fair. A final determination and award may be made by decision of any two of such arbitrators. Amendments to these By -Laws may be made only by vote of the active voting members at a regular Annual Business Meeting, or at a Special Business Meetina of the membership of this church specially called for that purpose, provided that such Business Meeting has been duly called and noticed at least two Sundays pni or to such meetand as provided elsewhere 'in these By -Laws. proposed amendment text shall be publicly posted in a conspicuous place within view of attendees at the church sanctuary, and sent by mail to each active member at his or her address of record, at least ten days prior to such Business Meeting at which the amendment is to be considered. Amendments to these By -Laws shall require a two-thirds affirmative vote of those active votiii,� members present and voting at such Business Meeting, after a quorum is established. M LIFORNIA ALL-PURPOSE ACKNOWLEDGMENT 601� Lv 7 On — _ before me, T personally ...... ...... . . .......... NAME 11TLE OF OFFICER P (A "JANF, DOE, PKA rARY PUBLIC' 1/7 -1/1 A-.11 el SIGNER(S) ❑ personally known to me - OR - F]"proved to n4on the basis of satisfiactory evidence to be the person(s) whose name(s) subscribed to the within instrument and ac- knowledged to nip the ,,, a m e in W1h0lJZ()CI capacity(ies), and by W. GM -LEN 2: signature(s) on the instrument the person(s), OMN #1 74 2026 33 C 1 cALFom&A 0 or the entity upon behalf of which the Los ANGELES COUNTY Exops NY4,22 nO2 person(s) acted, executed the instrument. Though the data requested here is not required by law, it could prevent fraudulent reattachment of this form. WITNESS myfiarr] and offici I No. 5193 V== OPTIONAL SECTION w"WA1 CAPACITY CLAIMED BY SIGNER Though statute does not require the Notary to fill in the data below, doing so may prove invaluable to persons relying on the document. E] INDIVIDUAL ORPORA FE OFFICER(S) Ej PARTNER(S) F LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/CONSERVATOR E] OTHER: SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(IES) OSIGNATURE PTIoNAC'SECTION, OR TYPE OF DOCUMENT NUMBER OF PAGESxez DATE OF DOCUMENT — ------------- SIGNER(S) OTHER THAN NAMED ABOVE % I Y it it a0ll 7184 01992 NATIONAL. NOTARY ASSOCIATION 1 F3236 HIV, t7i' 1, �jrg CA'� I CE,JIFIFIGIVILIE', OF ...DO- PTION OF&BY JAWS BY MEMBERSHIP: That I am the duly elected, qualified and serving Secretary of CHURCH OF THE REDEEMER and that the above and foregoing code of Constitution & By -Laws was submitted to the Membership and was ratified and adopted as the Constitution and By -Laws of the corporation by the required vote of Membership entitled to exercise the voting power of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal this date: A- BYLAWS-DOC9424 99 DOC, 21 LOSANGELES MUNN „%SSENlJ31AE,,,S OF G(M) ��,Cil,'MC 1,A1351 ANVERIMN 6051 Sm Watt MUM-' MST OFFICI? INW( 278309 SoMCHURPOA MY/ Plk(Vne� 0 )16) 379 9680 VAX MP MMM18, I �,�,,hruary 17, CGIARDENWAL FAX lNl'FIW`4AkL, 14E0/ENlJE SEMVKJ�, ti'Fll) ff tSSUAI WE, IYUSN ;�kN (801) GNA7115 AiLLEN JAN I Thij ec t: J(�.LESIAS GUSTIAN&S DEL REDEN11PYR, INC, FFJDff 195-61-1116101 a local church program or the Assemblies of IG -od Wnhe meenUy-Wed (quincate or' KAwdunent. U AuWes of hy Mach the rehownced (01mmilm hus vonndully kcurparaHos, HIMERNIM OF 11111 k4slKNI RICA i's (it” GOU", ,yhe ctmrch is Wl lacated at 3739 11h Mouteno, xWoume, Ploldhall Porl, U. SUN,, The chum"h is: 626) 960-95,35 W All FA,,�, `5s: (626) THS facul CAMUO is wNwed Q the Awl"'p jemm& to Ate (Novo! MM m` N ARY FRO TIV Wo 04"ITArN 13 MAWC11 ONT"s d, ;A �CLE N I'' This corpnraUon is a ITQ;ms corpurbim and is ant organhed Or the pHydegon of my lwrm)m It is organizol wider ,sue N a a px= WAS I us (I r1wrObin I wv;' v"Allsively il'urllrcfigkl�lls HO lie jpecik pnrpose uF HE Im"PurIrv" M ws �`� the (,"osqml of jmms Irki aaan% to OW IMP BRAS " CUMh1" 1., 'ad "&." Ons of "fornslal rs a C humh , on nNo"pship IThe flynny! O"In AMWW" j I WK Nfis�ovqi rl�!mpriiiifi� Tics mrPormiun Rem m to joy"'rool Tq ad b" 4 ON But OWWOO VOMMOC lot A "Wor Arl 5 lb"Tod". 1011 kv -0, t v � Me PPWWAY Uf cis U-. t, Mjcn pnnud anj W 131knos pmVoKs and Wd A WnM AMC PMPUM2 of WOM, OWUNIM1"alh," wkh and acuTdog to % emkoms nod Wdidons aFTHE GENERAL UOUNKIL M"i It, A1381EN1131AILS MG011 nnd to p= t Bf dw nct ro�r assets of' the corporatioa Shail (wer inure to the basicht of o MeW, aRkOr S: untzmber 14en,,af or on the WeEt PHYM Ponca. TAC to all per�s'anw-1 prcs)rty ond reut prope�rty rom, Dwned or Wid W MW or 1,herer-,fter Haphvd by His church MH be per�petiaally dedicated, tom.d 11,�Aql in 'xirsk Ar the fm rpose of Ennintaking a jAme of diAne wors hip nmd uperai ing cins ,nr rugra lbe (-Zennral Cvunc,'-,,1 T,-', ons i -au, full awpenmve RAMMAP and efuliotion District Council L)pon the di""'Solkilion or''Vvinding 11[sp, of, the corporal ion, its 2,",'Sclts recomining Wer paynmmt, or provi.sicm for payancia, of all debts ajol fiabilifies orporatiois, shall be distributed to SoIYVIIV317N PACIFIC,"AMERICA�114 DISTRUCT COUNCIL OF ME, ASSENIBLIES 0V GOD, a NOMY1 ok"it MparoWn, which argani zation 46 iorrfled ;9-nd 0,0eFArted c.;sclusively fior vofigjous if K is then in c0dence and tnempt Bum taxatiOn purso-lant to, pro -Visions cS hKeriT"'l Revenue (lode ✓(501( c ) (3), w if it is nut dwil So exiethig an,,J c,�".empt" Uic"n �,uTJIV', MCNERAL MUNCIL (IF T1,1E ASEEJ'�Jlm JES 01IFTC,'01) a Missonri Noripofii Coi-poration, "which impnizo6on is Snaed and upwaNd f".ti er�j;jlu'Cly 61- r("HgioUS ql,�,[ (2�4rr�', VI- ir k is then eximANg Pod cNev!mpl �'ranl taxationn PSMUMA to! pl� " !A R.- 1501 (Q3), or, if they are both nol than so ex6thl'J" and exeinapt, thti'a to a 1,1'anprofit fund, fouckdation or cnrpur!�afioil "which is orpanizedand openated exclusively for refs gi(,Baa in harmony Wh the purp(oxx of t1iisrorproration -and which has embikhed A st".1tus ander 1501 ( c) (3) of the Inkrnal Revenue (MY TY Spoing Anxmdmww of AWAs of hm-pmuM I bmn My aNnmad by M, "Ibc _,-orcppin",n (Ail-'rTs Mwwpwabcgi has bacn &Q, n1p(A ad by W�', Ymp ked M; of lnwnbem 11111ht-, ducaoc UnAw P.MAY 6, yefjury undcl, L-hc �,a-vvs, nf� t'h(" �;Jr".ArQ °JD-""', I S'C`-k"'?( h " �c -uf,� (S C,,-�o I, , � t s s� -,t 1,60 1 in 0 is en ! I, -(�, , c ""a r" 'L�, c mqahw call, Church of the Redeemer Baldwin Park, CA Statement of Activities For the Year Ending December 31, 2016 (Unaudited) 12/31/16 12/31/15 12/31/14 Reveues, Gains, and Other Support General Contributions 346,913 390,368 371,460 Group Fund Contributions 83,693 77,479 243,396 Unrealized Gains/Losses on Investments (22,846) (190) 8,090 Total revenues, gains, and other support 407,760 467,656 622,947 Expenses Program Services: Ministry programs 111,968 92,540 258,465 Total program services 111,968 92,'540 258,465 Support Services: Debt service 61,130 79,266 80,463 General and administrative 322,089 333,778 301,960 Total support services 3%219 , 413,044 382,423 Total expenses p 495,187 505,585 640,887_ Change in net assets (87,427) (37,928) (17,941) Net assets, beginning of year 739 416 777,344 795,285 Net assets, end of year 651,988 _ 739,416 777,344 Church of the Redeemer Baldwin Park, CA Statement of Cash Flow For the Year Ending December 31, 2016 (Unaudited) 12/31/16 12/31/15 12/31/14 Cash Flows from Operating Activities„ Change in current assets Adjustments to reconcile change in net assets to net cash provided by operating activities: Realized and unrealized gain on investments Depreciation Decrease in accounts payable Net cash provided by operating activities Cash flows from Investing Activities: Church Bond Funds Church Stock Funds CEP Certificate Cash flows from Financing Activities Payments for long term debt Increase/Decrease in cash and cash equivalents Cash and cash equivalent, beginning of year Cash and cash equivalent, end of year (87,427) (37,928) (17,941) 22,846 17,907 (8,090) 48,030 48,030 48,030 (3,062) (9 868 4 617 1961 3 18,140 17,382 23,275 25,000 - ___18,229) (16,660) (15,57a) (12,841) 24,756 1,803 44,040 19,285 17,482 31,199 44,040 19,285 Church of the Redeemer Baldwin Park, CA Statement of Financial Position For the Year Ending December 31, 2016 (Unaudited) ASSETS_ 12/31/16 12/31/15 12/31/14 Current assets: Cash and cash equivalent 31,199 44,040 19,285 Investments 142,879 120,125 163,733 Total current assets 174,078 164,165 183,018 Noncurrent assets: Property and Equipment, net of accumlated depreciation 1,675,325 _ 1,723,355 1,771,385 Total assets 1,849,403 1,887,521 1,954,403 LIABILITIES AND,,,NET ASSETS Current liabilities: Chase Credit Card 22,549 25,769 28,195 Accounts payable 5,323 8,384 18,253 Total current liabilities 27,872 34,153 46,448 Long-term debt- Mortgage 1,141,323 1,113,952 1,130,611 Total liabilities 1,169,195 1,148,105 1,177,059 Net assets: Unrestricted 560,208 665,016 702,944 Temporarily restricted 120,000 74,400 74,400 Total net assets 680,208 739,416 777,344 Total liabilities and net assets 1,849,403 1,887,521 1,954,403 Church of the Redeemer Baldwin Park, CA Statement of Functional Expenses For the Year Ending December 31, 2016 (Unaudited) Description of Expenses Prov yarn C:: enerall Admin °Tdnall Salaries 151,049 151,049 Office Expense 19,020 19,020 Building Maintenance 12,447 12,447 Special Events 6,629 6,629 Insurance - 17,150 17,150 Interest Expense - 61,130 61,130 Utilities - 34,734 34,734 Service Charges 774 774 Property Tax 29,747 29,747 Depreciation - 48,030 48,030 Group Funds 111,968 - 111,968 Capital Expenses - 1,149 1,149 Other - 1,359 1,359 Total Expenses 111,968 383,219.16 495,187 Church Mortgage (Principal Payments) mm 18,229 18,229 Certificate Payments City of Baldwin Park FY 2017-2018 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Chris Hofford Phone Number/Ext. (626) 960-1955 x 488 (Previous Year Allocation):$26,119 CDBG Amount Requested: $25,000 Other Funds: $0 Total: $25,000 (Please attach a copy of your proposed budget) Project Description: A Domestic Violence (DV) and Victim Advocate works hand in hand with the Domestic Violence (DV) /Sexual Crimes Detectives to provide emergency assistance to victims, guiding victims as their cases go through the criminal justice system. They function as the coordinator for police, health, social and shelter services available. The DV advocate would be responsible for conducting on-going community outreach and education, providing services and training to police officers, detectives, schools, and other community groups. On a day to day basis, the DV advocate would receive a copy of every DV report and make contact with each victim. The following services would be provided as necessary: Counseling, support, Court appointed group DV classes, accompany DV victims to court, assist in obtaining restraining orders,. Referral services to Project Sister, Choices, House of Ruth, Spirit Family Service Center, Baldwin Park Adult School, Department of Children and Family Services, and Department of Adult Services, and coordinate with the District Attorney's Victim's Advocate. This Program brings together the DV Detectives, the Advocate, local social service providers, and the administrative staff, forming a specialized unit. This will result in the centralization of the handling of DV cases as they move through the criminal justice system. Staff believes the victims have been, and will continue to be, well served by the continuation of this specialized unit. The advocate is also available to assist DV victims, sex crime victims, their children and family members, and all other victims of crimes as needed. The funds requested will allow for the Advocate position to be staffed for 20 hours per week. Accomplishment Data The goal of the program is to assist the approximate have been affected by Domestic Violence and more tf• sex crimes. Additionally, the DV Advocate will assist other crimes with advice, social services, Counselinc assistance or referrals, shelter services, restitution it coordinate witness protection if necessary. These se victims, but the community at large. 150 victims and or households which an 100 victims and family members of several hundred additional victims of or support, legal resources, medical ,ormation, relocation information, and vices can greatly impact not only the PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING Households Projected Number of Beneficiaries Served: 250 Households, REPORTI NST,. For CDBG Department Use Only: Recommendation: ApprovedE--] Denz] National Objective /Eligible Criteria Comments.' 1-, Reviewed By: _(6r)> Approved.,, APPLICATION CHECKLIST ORGANIZATION: East San GabrN l Vail Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions contact Mici�elle bravo at 6261 '6Oµ4011 ext 364,. 1. x APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. '� BOARD OF DIRECTORS AFFIDAVIT 4. X ORGANIZATION BY-LAWS 5. x CHARTER OF ARTICLES OF INCORPORATION 6. x IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Iii Application packages are due by 5 p.m., on Januar 10 2017. Applications must be submittedto: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 APPLICATIONS WIL, NOT_BE ACCEPTED. APPLICATIONS THAT HAVE ALTERED FROM' ITS ORGINAL FORMAT WILL ALSO NOT BE ASE 'TED -3- l FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2017-2018 I. AGENCY INFORMATION Agency Name: East San Gabriel Valley Coalition for the Homeless Agency Address: P.O. Box 93256 Address Cid of Industry, CA 91715 Street City Zip Code Agency DUNS#: 10487 927 n�........ �.�...�._..................... Administrator: Donna McKennon Title: President of the Board of Directors Administrator Telephone 626 333-7204 Fax: (626 333-7204 Administrator Email: esvchaol cam Project Site Address: 1345 Number Turnbull Canyon Rd. Hacienda Heights, CA 91745 Street City Zip Code Project Manager: Marta Lue Title: Pro ram Manager Project Manager's Telephone: (fj6 333-7204 Fax: 626)333-7260 Project Manager's Email: civ lecw Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). The East San Gabriel Vallev Coalition for the Homeless ESGVCH is a non- rofit 501 c3 charitable or anization incorporated since 1994 and o e� under a voluntary Board of Directors to dir tl �a dd eo le exneriencin homelessness. It is our mission to bring hope and restore di nit to those in need by providinq shelter, alleviating hunger. assisting with basic daily needs assisting to remain hOUsing, raising community awareness and by working llaa orativ with others to end hunger and homelessness. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years 14 ) _ No PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested 1 pl_. Scope of Services - Please briefly describe your proposed Project/Program and the objectives. ESGVCH o erates four ro rams: 1) -The Eme[gency EmergencyAssistance Center EAC . 2 The Brid a Pro ram which has the same structure as our old Transitional lµlousin _ program but isoperated in motels. The program is shorter -term than the Transitional Housing Pro ram but it still maintains the same_al of Icing, people into their own oermanent housin . ESGVCH is operating the Bridge ro ram under the Emerciencv Assistance Center EAQ motel vouchers. 3 The Winter Shelter Program SP ; 4 And the Encore Program which is q_gLqg and Alcohol ro ram for clients who have dru sand alcohol addictions. The EAC - services -were -established at the time of incorporation, Our center is located in Hacienda Heights and it is o en daily to provide hot meals�lunche -tom bowers hygiene kits cl'othin transtportation services fbus pass/tokens), emergency shelter motel vouchers for families �rrd referral services for those in need. The funds of this arant application are reguested to su ort the services and staff of the Emergency Assistance Center located in Hacienda Heights. Cbectives of CIBG Grant; Su ort our Emeraencv Assistance Center staff to administer the followinA and to help a for motel vouchers - 1 . ouchers1. Provide motel vouchers on an ernerciencv basis to families with children as 17 and under. 2. Alleviate hunger on an eve!yday basis amon those who are homeless. 3. Provide for the hvaiene needs of those who are homelesssh Wer hyAien e products, and clothing1 4. Assist homeless clients with trans ortation needs bv providinqbus tokens and Footl-fill Trarsi�sses. Beneficiaries - Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The East San Gabriel Vallev Coalition for the Homeless serveseo le who are ooh hun. ry, and those exoeriencina homelessness. Our tar et o ulation includes families and/or individuals whg_arg ill disabled elderly, chronically homeless veterans and transitional aged outh1( 4-24 years of age . Among the families are infants children and ounadults.4 -5- Describe any special characteristics of your client population. The clients that ESGVCHserves are unique in the sense that they are all homeless or are in danger of becoming homeless. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). East San Gabriel Valley Coalition for the HomelpaqjaMuesting the same amount as last year: $10,000.00. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes Me If yes, does your intake sheet and supporting documentation obtain the following - 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No ROM Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Donna McKennon Print Name Signature MR President ident of the board of Directors Title of Officer - '�/- Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the roiected data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Actual Pro ected 07/1/16 TO Current 07/01/17 TO 06/30/18 BALDWIN Duplicated _ Undu1plicatedry Total Motel Duplicated: PARK Vouchers 300 RESIDENTS j....� ul 63 70 133 - ....................... 366 Unduplicated: p August 38 24 62 338 200 Seek yy 67 26 ...... n. 93 388 Total: 500 Oct 66 26 92 422 Nov �.m.. 44 . 56 422 Dec....... .......�..,..,____26 ----- L_� �. 41... 394 NOW Other residents have other funding (not Baldwin Park BALDWIN Funding) PARK RESIDENTS -8-. Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: ■ Abused children • Battered spouses • Elderly persons ■ Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons ■ Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) X The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) X The projects limits services to only CDBG eligible -income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. F— W m D W U) a w a v� 1 ti o O Op d V J 1^ (D d' �- v v J SOD v/ W W A 1 � LO M W CL = Q L 13 I� M 07 d O mC C M N O 69 a c O(j) I Mas CO '.... W T 1 G. M N N I O � i T 0 O o ti v� LL1 A N N I ; 0 d O L6 N ' 69 69 69 ; 69 UV 1 ' O O O N0 ti cu C N O LO O �+ J., (� j � 69 CO 'If � LL cu a (A Im .O —. ............. — LOi d' O LO c O ti O (N7 LO (� O O w4.- r- N 6g T- V9.1 69 ' 6�9 LO 69 �. O v� 0 T... ui O I �..... _. ... ..n.... ......__ .-. M m N N r m 0 LO O IT O N V U 69� r U i I a x �,�",• x x m N O tp •Q O L O CU O G O m 0 NCL J U � Q Cl) cC O CU � ,c V � Q C N N LL E (� O (� '� (0 (u �, E O y �*�i� ��� J O V C L •cLC �� U 1 U M 1 a„ ` E c� U)4 •L a C Q w Q w CD L O L O Q — m ,._..... a.. _ - _ _ . .. ... ... .... . V 0 W D LM W U) a w IL 74 0 Oo 0) o OD a00 oo � c� 00 o oo o o 0 q N O N O � N i (( LO O O O $ Efl d t H U. i i w 6F} i b09 ff? .... ... I m Q fV.. O 0 �0 O IT 00 000 O d' 07 C N ,O N I' 00 q- (0 N & O N Lo O Q d= d c� �' �� T --I CN fn O t 4- 6c} ff3 6c? T--- �- O o d s 00 ....... ...... _......__.... N p O O O 0 I mC� o 0 0 ti �m L o N L) L) 0 a 0) 0 o O I 0 I m o o cf) m C° C) ti CL °) m co 0 0 am o o o UJ C N C) b0r} N i O i ~ O O m O? 6e, ; 69 O H LL A CL O O- O 0 W O s N 0(D 0 O O U) O d O c0 00 c0 0 O o I a' o 0 o I 0 ti N N M Lo 6. N O O �- I pj N r - 6a 6a 6a 619. 6a 64L I K3, Efi t 4•- U 00 I N 0 a m� o oo 0 Oo 0 0 Ir - 0 `r0 uq� � N UU U N cn >, N •O � ami (A 0- 0 QX. (U J � J U DO K 0) � � 9 ',, �' 0 V W cn �', Q U) �' 0` /nn L �' m cu U1 0 Q Q U) U C U (0 U U U a) W � 0 U E 0 0 C. LLI +r CC0 C N QD (� CU C (D N L t/) •� ,,, cu M L O O Gi d 0 +_ Q a� U � 0 U_ L O 0) +� C ,� c E 0 � 7 � "0 N L � I -C a .� 0._ O N � N N O a: (B 0 U -0 ¢ C Q O I"' �= r N (h '., 0 O ti CO c6 r W H Q. 74 BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. 2. ... ....... �....._........ . �.. 3. Please see enclosed Board of Directors Roster 4. 5. 6. .... _..... _._. _.._ _.. ...... 7. 8. Name of Executive Director: Position is Vacant. President of the Board of Directors: Donna McKennon Program Manager: Marta L_ue CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of East San Gabriel Valle Coalition for the Homeless (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Donna McKennon President of the Board of Directors Print Name Title of Officer Signature q' Date 626 333-7204 Phone Number p ' CLI(( cel core Email Address Has the agency received notification of findings or concerns in the past 5 years? No If Yes, Please explain N/A Please provide corrective actions taken: N/A - 13 - Office Location: 1345 Turnbull Canyon Rd Hacienda Heights, CA 91745 Phone: (626) 333-7204 Fax: (626) 333-7260 East San Gabriel Valley Coalition for the Homeless Board of Director's Chart Name ... �..... _. KMA Villi lJil TivI1' Iley °r Coalition for the Homeless Office Location: 1345 Turnbull Canyon Rd Hacienda Heights, CA 91745 Phone: (626) 333-7204 Fax: (626) 333-7260 East San Gabriel Valley Coalition for the Homeless Board of Director's Chart Name ... �..... _. Title _ Donna Donna McKennon .. -._... ...... --.- President . Richard Hopkins S p ___. ,...... __,_ _.._. mn...... �.� Vice President sident Irma MartzI'll Secretary_ Mercedes Carrillo Treasurer Robert Mc Kennon �.� .. ....._ Board Member �.,,,,........ Gloria Mo'arro-Mangliani �__ ..... _�. Board Member _._ Donald Liegler .. Board Member Pat Noon �.. ..... Board Member Dick Noon m..���...... . ........ ................� ..... Board Member Marilyn Matthews ..._ ..................... m � .......� Board Member Lavina Gardner Board Member EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS [Excerpt from ESGVCH Policy Manual- Pages 6-13] Section I Constitution and Bylaws Article 1: Name Article 2: Purpose: (Essence, Mission, Philosophy) Article 3: Board of Directors ("Board") Article 4: Executive Director and Staff Article 5: Committees Article 6: Miscellaneous Provisions Article 7: Dissolution Article 8: Fiscal Year Article 9: Amendments, Rules, and Regulations #500 Conflict of Interest #502 Board of Director Member Limits of Authority #505 Endorsements of Materials or Products Policy Manual Section I Bylaws and Board Operations Section One: Constitution Article One: Name 0001 The Name of the Corporation is East San Gabriel Valley Coalition for the Homeless ("BSGVCIT ). Article Two: Purpose #0021 Essence: The ESGVCH is a coalition of local faith based groups, service organizations, businesses and individuals of the East San Gabriel Valley (hereinafter called "Coalition"). #0021 Mission: The ESGVCH is a faith -based organization of volunteers and staff dedicated to serving the homeless and those at risk of homelessness. Our goals are: (a) To alleviate the immediate need for food, clothing, shelter, care and comfort among the homeless. (b) To assist and support the efforts of the homeless and near homeless to regain the ability to provide for themselves a stable home environment. (c) To increase awareness of ESGVCH and homeless issues in our community. (d) To foster partnerships with businesses, organizations and individuals to accomplish ESGVCH goals. (e) To receive and administer assets exclusively for charitable and educational purposes (f) To operate and act exclusively for charitable and educational purposes within the meaning of Section 501 (3) c of the Internal Revenue Code of 1986, as amended #0023 Philosophy The Coalition feels strongly that all are called to turn attention beyond themselves to those who suffer especially the poor, the hungry, and the homeless. #0025 Belief Statement Our common belief is that society is called upon to turn attention beyond themselves and toward those who suffer, especially the poor, the hungry and the homeless. Article 3 Board of Directors (hereinafter called "Board.") #0031 Duties and Powers. Except as specifically provided in the corporation articles of Incorporation of ESGVCH or these By -Laws, the Board of Directors ("Board") shall be the governing body of ESGVCH and all of its committees, employees, and agents. It shall establish policies and rules for the operation of ESGVCH and shall provide direction concerning financial and administrative operations, consistent with the By-laws. #0032 Size The Board shall consist of at least seven and not more than 15 Directors of the organization #0033 Board of Directors Term Length Each Director shall be elected for five (5) years and may be re-elected for subsequent terms. #0034 Restriction on Interested Persons No interested person shall serve on the Board at any one time. An interested person is (a) any person being compensated by ESGVCH for services rendered to it within the previous twelve (12) months, whether as a full-time or part-time employee, independent contractor or otherwise, excluding any reasonable compensation paid to a Director as a member of the Board; and (b) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-in-law or father-in-law of any such person. #0035 Board Meetings a Regular meetings of the Board shall be held at least once every quarter at a time and place to be designated by the President. b. Special meetings may be called at any time by the President or two Directors c. Notice. Notice of regular Board meetings shall be sent to the Directors at least 3 days prior to the meeting. Special meetings of the Board shall be held pursuant to notice of the time, place and purpose thereof either delivered personally or by telephone or sent by US mail or electronic mail to each Director not less than twenty four (24) hours prior to the meeting d. Quorum. A majority of the total number of Directors then in office shall constitute a quorum for the transaction of business #0036 Election Procedures. Directors Each Director shall be elected for a 5 year term. The Board shall nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. If a Director's position is vacant due to a resignation or termination, a Director will be elected to fill that position for the remaining term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination. Proposed new language: Directors 1 Each Director shall be elected for a 5 -year term. Directors shall hold office for the term for which he or she is elected or until such Director's resignation or termination by the board. 2 The Board shall nominate one or more individuals for each position to be filled. (See Board of Directors Nomination Form in Appendix A) The Board shall elect Directors at its Regular Board Meeting or Special Board Meeting called for such purpose. 3 If a Director's position is vacant due to a resignation or termination, when a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five year term regardless of the years remaining on the former board member's term. (also see 0038). #0037 Officers, Duties and Election. The officers of the Board shall be the President, Vice-President(s), Secretary, and Treasurer. The Officers shall be elected by the Board at the Board meeting at least two (2) months prior to the end of the standard fiscal year. The Board may elect or appoint other officers as the Board may deem advisable. The Officers shall perform such duties as set forth in these By-laws or as determined by the Board. a President. The President shall be the Chief Executive Officer of ESGVCH. He or she shall preside at all meetings of the Board. The President shall perform such other duties and functions as shall be assigned to him or her by the Board. He or she shall be an ex - officio member of all standing committees. The President shall, unless otherwise provided by resolution of the Board, possess the power and authority to sign all certificates, contracts, instruments, papers and documents in the name of and on behalf of ESGVCH b Vice-President(s). The Board may elect one or more Vice-presidents. The First Vice - President shall perform the duties and exercise the powers of the President during the absence or unavailability of the President. Each of the vice-presidents shall oversee specific programs and responsibilities as determined by the Board. They shall have additional powers and perform additional duties as shall be assigned by these By-laws or by the Board. c Secretary. The Secretary shall keep the minutes of all meetings of the Board in books provided for that purposes, attend to the giving or serving of all notices of ESCTVCH and sign with the President, in the name of ESGVCH, all contracts when authorized to do so. The Secretary shall have charge of such books and papers as the Board shall direct, all of which shall at all reasonable times be open to the examination of any Director, and shall in general perform all the duties incident to the office of Secretary, subject to the control of the Board. A copy of all the minutes shall be filed in the ESGVCH office. d Treasurer. The Treasurer shall be the Chief Financial Officer of ESGVCH, and shall have custody of all the funds and securities of ESGVCH, endorse on behalf of ESGVCH for collection checks, notes and other obligations, and shall deposit the same to the credit of the Corporation in such bank or banks or depositories as the Board may designate; sign all receipts and vouchers for payments; enter or cause to be entered regularly in the books of ESGVCH kept for that purpose full and accurate accounts of all moneys received and paid on account of ESGVCH, and whenever required by the Board shall render statements of such accounts; shall , at all reasonable times, exhibit the books and accounts to any Director; and shall perform all acts incident to the position of Treasurer, subject to the control of the Board. The Treasurer may select an authorized representative to perform one or more of the above duties #0038 Vacancies on the Board a. Absences. Should any Directors miss three (3) consecutive meetings without due cause, the President may declare the position vacated. b. Resignation and Termination. Should any Directors resign or become terminated from his or her membership on the Board, a successor may be elected by the majority of the Board (at a Board meeting) to fill the vacancy. When a candidate becomes available to be considered for election to the board, the new candidate's term shall be a new five-year term regardless of the years remaining on the former board member's term #0038.5 Annual Notice of Membership in the ESGVCH Board of Directors At its annual meeting, after elections have been completed for the board and for the Executive Committee, the board shall cause the list of approved board members and officers to be posted on the ESGVCH website and reported to which ever constituent organizations as have so requested in writing. #0039.1 Bond of Officers and Directors All Officers or Directors of ESGVCH, if required to do so by the Board, shall furnish bonds to ESGVCH for the faithful performance of their duties, in such penalties and with such conditions and security as the Board shall require. ESGVCH shall assume the cost of providing any bond required hereunder. #0039.2 Compensation for Directors No Director of ESGVCH shall be compensated for the performance of services for ESGVCH, but may, by resolution of the Board, be reimbursed for expenses incurred on behalf of ESGVCH. Article 4 Executive Director and Staff #0040 Executive Director The Board may employ an Executive Director who shall manage the daily affairs of ESGVCH and shall serve at the direction of the Board. The Executive Director shall serve as a non-voting ex -officio member of the Board. 0041 In the absence of employing an Executive Director, the board of directors may assume the duties under the leadership of the Board President. 0042 Staff 1 The Executive Director shall propose staff positions necessary, shall recruit, interview, and recommend for employment by the board, such candidates as are qualified and committed to the mission and values of ESGVCH. 2 In absence of an executive director, the board may employ staff as needed to conduct the business of the organization. Article 5: Committees #0050 Creation of Committees The Board will create a committee for each of the program areas of ESGVCH. The Board may create ad hoc committees as needed. The Board will annually designate the chair for the standing committees and other such committees as it may deem to create. Committee chairs must be Directors #0051 Executive Committee The executive officers of the board: the president, vice president, secretary, treasurer, along with the three chair persons of standing committees shall be considered "The Executive Committee." The Executive Committee shall also be considered and function as The Finance Committee and shall review and make recommendations to the whole board regarding financial reports and needs. #0052 Program Committees The main program areas for ESGVCH are: a Emergency Assistance Center (EAC), b Winter Shelter (WS) c Transitional Home (TH) d Health Services (HS) The responsibility of each committee is to oversee its program so it accomplishes the program objectives. #0053Nominating committee The board, under the leadership of the president shall annually designate a Nominating committee. Nominating committee membership cannot include anyone interested in holding an executive office for the new term. #0059 Other Committees The Board shall designate the responsibilities, duties and powers for each committee it creates. Each committee shall exist to carry out the purposes of ESGVCH Article 6 Miscellaneous Provisions #0061 Contracts, Conveyances, etc. All conveyances, contracts and instruments of transfer and assignment shall be specifically approved by the Board of Directors and shall be executed on behalf of ESGVCH by such officers or agents as may be specifically authorized by the Board #0062 Execution of Instruments All ESGVCH instruments and documents including, but not limited to checks drafts, bills of exchange, acceptances, notes or other obligations or orders for the payment of money shall be signed by the treasurer and one other authorized signature. 0063 Adjourned Meetings A majority of the Directors present, whether or not a quorum, may adjourn any meeting to another time and place. Notice of such adjourned meeting shall be given even though the time and place thereof are announced at the meeting at which the adjournment is taken #0064 Participation in Meeting by Telephone, Real Time Internet Video Chat, or Email By oral or written permission of a majority of the Board or of a committee designated by the Board may participate in a meeting by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this Section constitutes presence in person at the meeting. #0065 Construction and Definitions Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law and in the California Nonprofit Public Benefit Corporation Law shall govern the construction of these By-laws. #0066 Non -Profit Status ESGVCH may not engage in any activity of a commercial nature that would violate its status as a non-profit organization as defined in existing laws. ESGVCH may not engage in any partisan political activity. #0067 Conduct of Meetings Meetings shall be conducted according to Robert's Rules of Order #0068 Nondiscrimination ESGVCH shall not discriminate in employment, membership, or registered use against any person on the basis of race, color, gender, religion, creed, age, disability, or sexual preference. Article 7: Dissolution 0071 General In the event of dissolution of ESGVCH, all the assets, real and personal, shall be distributed to such charitable organization or organizations as are qualified as tax exempt under Section 501 3 of the Internal Revenue Code or 1986, as amended, or corresponding provisions of any subsequent federal income tax laws as the Board shall determine. Any such assets not so disposed of, for whatever reason, shall be disposed of by order of a Court with appropriate jurisdiction to such organization or organizations as said Court shall determine, which are organized and operated exclusively for charitable purposes. 0072 No Inurement No part of the net earnings of assets of ESGVCH shall be distributed to or inure to the benefit of any Director of ESGVCH, contributor, or private person. Article 8: Fiscal Year 0081 The fiscal year of ESGVCH shall be from July 1 to June 30 of the following year. Article 9: Amendments, Rules, and Regulations #0091 Amendments These By-laws may be altered or amended at any duly called meeting of the Board at which a quorum is present by a majority vote, provided that written notice naming the substance of the proposed amendment has been sent to each Director at least ten (10) days in advance of the date of the meeting, unless such notice is waived by all the Directors. #0092 Rules and Regulations The Board may adopt additional rules and regulations, general or specific, for the conduct of their meetings, and additional rules and regulations, general or specific for the conduct of the affairs of ESGVCH provided, however, no such additional rule or regulation shall be inconsistent with or in contravention of any provisions of the Articles of Incorporation or these By-laws. #0093 Periodic Reviews These By-laws and the associated policies shall be reviewed annually. Last reviewed and affirmed July 1, 2011. #500 Conflict of Interest All Board of Director members, executive officers and employees of the ESGVCH shall: 1 Maintain the highest standards of conduct and integrity when conducting ESGVCH business 2 Have no outside interests that may be incompatible with or involve a conflict of interest with their duties, functions, and responsibilities for ESGVCH. 3 Abide by applicable federal, state, county, and municipal statures, regulations, and other ordinances concerning conflicts of interest. 4 Directors, officers and employees of ESGVCH are prohibited from the following associations unless they have fully disclosed such associations and have received specific approval from the board to continue such associations. a Serving in either paid or volunteer capacity as a director, partner, employee, or representative in any organization that does business with or receives funds from ESGVCH. b Being imme3diately related to any vendor, contractor, or consultant paid by ESGVCH funds. c Have any direct financial interests in any organization that does business with or receives grants from ESGVCH. Note: ownership of less than .001% of the stock of a corporation is not a direct financial interest. 5 Directors, officers, and employees of ESGVCH are prohibited from accepting, directly or indirectly, payments, loans, gifts, commissions, services, promised future benefits, gratuities, or other items of value from any organization or individual doing business with ESGVCH, except for beverages, food, social invitations, access to parking while visiting the organization or occasional shared local transportation for a meeting. Nothing shall be received unless it is of minimal value (not to exceed $25, and in keeping with good business ethics and that does not in any way obligate the recipient on behalf of ESGVCH with a vendor. 6 To ensure compliance with this policy, all directors, officers, and employees of ESGVCH shall submit and/or recertify their agreement with this policy on an annual basis. #502 Board of Director Member Limits of Authority 1 Individual Board of Director members are not authorized to take public stands on positions that are contrary to those of ESGVCH. This policy is not intended to prevent Board of Director members from taking personal positions on public issues, but only to prevent giving the appearance that the Board of Director member is speaking officially on behalf of ESGVCH. 2 Official positions or statements may only be put forth after full approval by the board at a regular business meeting. Such positions should be recorded as an appendix to the policy manual for future reference. Approved 12/14/11 #505 Endorsements of Materials or Products The Board of Director may not at any time give endorsements for any organizations, programs or products. The Board of Directors may approve for distribution and sale a variety of materials, programs, and products that are in harmony with the goals and purposes of ESGVCH. Approved 8/26/10 ARTICLES OF INCORPORATION OF EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS 1750289 ENDORSED F I L E D lh 160 CHICO 11 ths Secfela(y cf stale 01 !ho 81,1te . of [50 7 1994 3 A California Nonprofit Public Benefit CoTONY hAiLLU xporatippgs ecrelary of Slate I The name of this corporation is; EAST- SAN GABRIEL VALLEY COALITION FOR THE HOMELESS II This corporation is a nonpt-of it publ-ic benefit corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. The: public and charitable purposes of the corporation are to provide for the needs of the homeless in the San Gabriel, Valley and to educate the public concerning those needs. This corporation is organized exclusively for charitable, religious, and educational Purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal, revenue law. Notwithstanding any, other -provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c) (3) of the Internal Revenue code of 1,986 or the corresponding provision of any future United States internal revenue law or (b) by a corporation, contributions to, which are deductible tinder Section 170(c) (2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States internal revenue law. III The name and address in California of the. corporation's initial agent for service of process is: RONALD J. SACHS 2056 Lynbrook Hacienda Heights, California 91745 1 IV (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Section 501(h) of the Internal revenue. Code of .1.986 and this corporation shall not participate in or intervene in (including publishing or distribut- ing statements) any political campaign on behalf of or in opposi- tion to any candidate; for public office. (b) All corporate property is irrevocably dedicated to the Purposes set forth in. Article 2. above. No part of the net earnings of this corporation shall inure to the benefit of any of its directors, trustees, officers, private shareholders or members, or to individuals, (c) On the winding up and dissolution of this corporation, after paying or adequately providing for the debts, obligations and liabilities of the corporation, the remaining assets of this corporation shall be distributed to such organizations organized and operated exclusively for charitable purposes which have established their tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of 1986, or the corresponding provision of any future United States internal revenue law and which have established their tax-exempt status under Section 23701d of the California Revenue and Taxation Code, or the corrsonding section of any future California revenue and taxars"'"" "I!�NAL-__-- -- D J. SACHS, Incorporator I am the person whose name is subscribed below. I am the sole Incorporator of EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS and have executed these Articles of Incorporation. The foregoing Articles of Incorporatio ar ,y act and deed. Executed on�� ...._. _ 1994, at Hacienda Heights, California. I declare that the foregoing is truerd Wit. �.. R�ALO J. SA�S Incorporator �': �:�- ,.. r �: a ��1 � � (�t )�S� ri� � .. .�. ', .. "� 1,. .. I 'b.. .. ., y � ,. r Pr, �, �r .. r ,� . ,.. a _;, ,,, ..,, , _ i ,.. .. , �. .., . ., � . , _ ,. g 1,t r .� - , — � ,_� , �,a�r��` 110; inn v... Pn, U 1 AS 1 DWI GAIM H I VAI I EY COAL 1 1 UM l i i M 1, L f Yf 1,110N%LH J ACHS P0 C; 9y T N'M H i'fk 1 7 1 5 1� 'e 6 r i,,� r YY 9' 1 U Q 0 0 C C: cl " ,' � r 6 1) 11": i 0 1(, io.II ➢ 11,11s0ii -A'f;T 'ANG -, A 11 R I E i_ V A L L I- Y C 0 A IL I I h i q i n ", ; Pyponsc to vour Aug , 2J, 2v 1 o , req"pst fol h, f ormati an Pgai d "a yuur I ax ex"qo Stall us , 0 u l, r e c a r rdmn ; i i d j c a L e t h a t V 0 " 1401' n y ecrig" Ized os exempt Lnider s e r t ion 5UjLcj(U3) of the Int er nal Revvnw! Code fru a del p""natlap, c I t c r, i ^ u o as of it r i A P KI III.- 1 9 9 5 ,j r r ax c: c, r- d s a I a o i n d i c a t e that yo" are in a) p it . v v 1: e fasu.eanrfastaa.uMa va i t l-, I rn k lie meaning of sectia" 509(a) (J f t l') P C, () d c.a,:avwu5a Y e d iuw s e, r- M. i o n ( s ) 50 9 ( a 3 C 1 ) a n d 1�MD�V:a�&.t.vC�.1g:ya.Y. fRmor , mz4v dr!dUC it COM 1- a but ions tu YOu uuvo w j. de d i u a ; Li r, L i c.i u 1 t70 u F thea Ode. BequeSts, JegaAeS, devlqes. uAnsfersa Ew g i f L s I o \m u or. fOl' VOLH' Ufak-. are dedUCtIble tor Federal qstate and gift Lay r u r, o o s e s I f t 1 1 1 J, o ifS F 0 V I S I T"n s (j f- n c t, t i R11 " 2 U 5 0 it n d P,f o f t h P C o d e P I (-, ra s t� refer. to o u r we b 5 i t e www,iv;,qnv/pU if a r informntion reaardii"i f i I i ,g r P q it i i r v im P n t s . Specifically, section 6rim7t nt the Cadc^ p l, c) a i d e s that failure to f i I P an annual irifurm,i(ion i-ettu�[-u for t h u P r consecut i.ve years rrn-,eJit '. In r ev a c a t 1 0 irw 0f t a X - e X e m v t s t a t 4,A 5 gar. 0 t t h e f11i n q d a u E,, da t e o ( t: va e t h �i r d r o. t u n "r organi7ations renuired Lo filu. We will publish a I i S t of or fxam i cruYs 1, ux - exempt s t a t us was revoked u in d e r occl ion 6055(A 1 of the Code nn 01", websitc., rj fj e2 r All LA ga EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS FINANCIAL STATEMENTS JUNE 30, 2015 AND 2014 Financial Statemen't5* Statement of Activities 3-4 Statement of Functional Expenses. 5 -6 Statement of Cash Flows 7 Notes to Financial Statements 8-12 ZI-N L I & 1k, ISSM i ,,�Itcs a IIY Y N,`(,wo I", Qi-%k� All ACCOMINIt(l' Corporettioll ,— , . . ........ . To the Board of Directors East San Gabriel Valley Coalition for the Homeless 'Ale have [ha e,,,orrq;"Wny (j fjnErr.I � 5ti,te jj'[rrr,5 Of East San Gabried Valley Coalition for tfjj� ljaajjlcless, a ,)cnjprofjt OgarjEzatiilxl, WNcr ) -O,riqprise tiU, s4iteirileml of finano'91 P0541011 a,-, Of June 30 2015 am'j a!)rj�Ie related staternews of actlVltleS, `6M7,IjOna.)i ely,f)(,Tiqes arin cash fj(.,,ws for the years then en,,Ied, and the r(,=Ialed tioir's ?o flranoal its Management's Responsibility for the Financial Statements Manaaic,,rnent is responsible for the preparation and fair Of Inese frnarcia! staiejneri4,6 irl lrr,accepted in the United �Slzqeb Of Ar`rre(iCI, It's incl Jes 9'&, �401'�,�,�jljnfing principles generally -a d W,, and —,laritenance. of internal con,,ol r&evanj to the prepa,,,aiacirj aj,RPj r,,,.jtj vjiesenlatioof li,I;Ancia! are free fl'Drr) MateI0 misstatement, clie to fraud ol error, Auditor's Responsibility 0 a rCSponsibil0y i� tC Oxpre-ss, an opinion on ti'est,'� finarq,,tal slatemenis biar�ec (jtj u.jr avi4�,, , n acccrdance vw,lljj INO cundo",'ied otir the ai.idlkn'L) ge.nerafly accepled m ±n URI Uqj,,,`,'d Shutes of Arricricn, Thoz,,e S!�wcj.lics iha,, &c,- plan and perfi�,,mn tl,ie audits i(: ) ofj!ajjrj re�jsrplabie assurance abcL,t whether ihe fin"tl'IC-Ell are "Oe of 1msstateif,[eqt An aodiz involves performing procedures to obtain audit evidence ,bat flie arnuurq5 ard dis" kji,Ies 2n tho fair trrer;e.al statement's The procedures selected depend on the audik)r's, judgment, I-Vivaing IfIE, rr.erla ollC fjn,'Wofl staleriients, vvi'jejl-er 'due tc+rM,oy rvror Pn fm.,,ikmg jhn�.f, IjUd :or ccnsaf6Mjs nlwnal r0ewant tc, r�Arjlpty s PfaParafiOl" WCfar, pv,,�scniaik;n r,,pf ti Yr dtrwyn 'ludil !ho� jrlu appropriale in the t)ul f(,)r lho IaI 'In opji-ici, on effectiveness of iijrj erfitys li"11(irmai coritrol Accorrhngl,'/ WO ex'PY'E"5S M) SUCh 0i'llinion An �udv jI�y,,, inclucles evaluating the appropi,raterless of accounting Pd'Cuvlo used and the Of slgrijficrml estimales made by as %vell as (."valuzitivig the Overall presentalior of tj-crj flnanoa� sw�e�tnenl,, We believe that the audit evidence we have obtained is sufficient and appropriate to Provide as basis for our audit olpinion. In 0(si 001011, the financial refe-red to above present Tairly, in all matenal r( st.r,r3,,Is, the firianciai posilior of East Sail Gabriel Valley Coalition for tile fjOrneleSs as of June 30, 2015 and 2014 .he changes in its nct assets dir,d ,ash flows for JjAio years, Pien ended m, accordas'vvth ac(,aunting pnncq:,li--'s gvl'C.,�ral&y sccepled in thou„ UrOf�d c`, Stc-i',es of Awf.,mca Suchan & Associates Ontario, California January 20, 2016 EAST SAN GABR|ELVALLEY COALITION FOR THE HOMELESS STATEMENT OF FINANCIAL POSITION JUNE 3O'3015AND 3014 ASSETS 2015 Cash S 78�507 Grants receivable (Note 2) 43,832 Prepaid expenses 5.421 TOTAL CURRENT ASSETS 126,768 F|XED^ASSETS.net (Notem 2/3and 6)' 1.459 TOTAL ASSETS S 127.218 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued Expenses Capital Leases, current (Note 3and 5) TOTAL CURRENT LIABILITIES NONCURRENT LIABILITIES Capital Leases, net Of Current (Notes 3 and S) TOTAL LIABILITIES NET ASSETS Unrestricted Temporarily restricted TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS 2014 $ 8.358 $ 5.526 668 512 9.026 6.038 709 1,377 9.736 7,415 102,704 136`955 14,780 36,771 117,484 173,726 � 127,219 $ 181.141 The accompanying Notes hoFinancial Statements are an integral part ofthis statement EAST SAN GABR|ELVALLEY COALITION FOR THE HOMELESS FOR THE YEAR ENDED JUNE 3O.2U15 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE JO^2O14) REVENUES Public contributions Government contracts and grants Contributed Supplies Contributed services Interest income Subtotal Not assets released from /*sttictio/x Restrictions satisfied byuse TOTAL REVENUES EXPENSES Program services CHANGE |NNET ASSETS NET ASSETS, BEGINNING OFYEAR NET ASSETS, END OFYEAR Temporarily 2015 2014 Unrestricted restricted Total Tota f S 59.928 S 35.600 S 95428 S 147O77 3744S7 . � 374.457 368,131 162,053 - 102,053 108, 776 15.312 - 15`312 83 33 32 811 783 3-5 500 847.283 624 0116 574g1 - 668,274 (21.991) 847'283 624.016 703.525 703,625 372 306 136,955 36,771 173,726 122,016 $ 102,704 $ 14,780 $ 117,484 $ 173,726 The accompanying Notes to Financia/ Statements are an integral part of this statement '3- EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2014 REVENUES Public contributions Government contracts and grants Contributed supplies interest income Subtotal Net assets released from restrictions Restrictions satisfied by use Restrictions satisfied by time TOTAL REVENUES EXPENSES E Program servic] CHANGE IN NET ASSETS NET ASSETS, BEGINNING OF YEAR NET ASSETS, END OF YEAR Unrestricted S 96.077 366,131 108,776 32 mm"M Temporarily restricted S 51,000 51.000 14 229 51 000 (5,000) 592,245 31,771 Total 5 1, 4 7,0 77 368,131 '108,776 32 624,016 55 72,306 572 306 19.939 31,771 51,710 117,016 5,000 122 016 S '136,955 $ 36,771 S 173.726 The accompanying Notes to Financial Statements are an integral par, of this statement 11 4.. EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS Depreciation and amortization TOTAL FUNCTIONAL EXPENSES 669 -- 832 _- 1,521 3 048, $ 292,826 $ 68,604 "316.605$ 25,490 572,306 The accompanying Notes to Financial Statements are an integral part of this statement 11 5 - STATEMENT OF .--_.EUNCTICKtL EXPIREES FOR THE YEAR ENDED JUNE 30, 2015 (WITH COMPARATIVE TOTALS FOR THE YEAR ENDED JUNE 30, 2014) Total, Program Total Program Emergency Transitional Winter Encore Services Services Assistance Housinq Shelter Proqrarn 2015 2014 f.'.'qupinelt ReWal 14 03 1 /,, 0 �', 7 12 319 Insurance 4.929 1,056 16, 0 7 2, 2 960 Interest 530 530 87 1 icenses said Permits 203 114 Mainte,iance and Repairs 2,010 1 3 7 2 9 349 12 731 34 9 959 Motel Vouchers 22,747 '17,819 2,341 42.9t 7 29 151 Office 1 7 7e; C'i 2 ...' 782 5020 Outside Services 1.306 4548.79'(7 8 4 (3 4,403 4 189 Payroll796 Taxes 1 4X11,773 1,216 3,92 8 1,833 1, 7 73 '9855 Postage 306 1 410 339 Professional Fees 13 913 38,588 2 0, �� 7 5 Rehab Center f3,674 8 674 Rent 2.1 400 24 000 23 4,010 25 800 SeCLritr 2 1,6-45 1 645 20A76 Staff Expenses 323 194 Storage - 3 007 3 Cl()7 2 783 Supplies 177 7 10 230 1, 3 5 17 9,2 98' 113269 Telephone 3 311 - 3 9 1 7 C) C 3 793 Transportation 3 045 818 10 5213 1�385 111 utilities - 2,159 2 � 15 S' ,858 2,228 0'/ages 53,161 13,562 '104,000 11237 183,960 '66,513 Subtotal 292,137 68,604 315,773 25,490 702,004 568.358 Depreciation and amortization TOTAL FUNCTIONAL EXPENSES 669 -- 832 _- 1,521 3 048, $ 292,826 $ 68,604 "316.605$ 25,490 572,306 The accompanying Notes to Financial Statements are an integral part of this statement 11 5 - EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2014 Emergency Transitional Winter Encore Assistance --,.,Housing Shelter Program Equipment Rental $ $ $ 12,319 S S Insurance 4.515 584 14,892 11 Interest Licenses and Permits Maintenance and Repairs Motel VOLIchers Office Outside Services Payroll Taxes Postage Professional Fees Rent Security Staff Expenses Storage Supplies Telephone Transportation Utilities Wages Subtotal Depreciation and Amortization 87 348 1,292 8,667 24,151 5,000 2.565 453 2,002 2,242 65 1,799 5 011 395 l4 311 207 '132 7,683 1,189 11,303 2.400 23.400 - - 20.476 194 2,783 108,892 4,377 x,253 - 540 2;876 165 108,817 2,228 54,278 4 760 106,479 219,994 33.239 313,897 1.451 - 2A97 83 138 996 Total Program Services 12 319 20.002 817 348 9e959 29,151 5,020 4 189 i G 855 �'3 9 20.1 7 5 2;7.800 20.476 194 2, 783 113,269 3.793 111,858 2,228 166,513 1,228 568,358 3,948 TOTAL FUNCTIONAL EXPENSES $ 221,445 $ 33,239 $ 316,394 $ 1228 $ 572,306 The accompanying Notes to Financial Statements are an integral pail of this statement 6_ EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS STATEMENT FLOWS FOR THE YEARS ENDED JUNE 30, 2015 AND 2014 CASH FLOWS FROM OPERATING ACTIVITIES Change in net assets Adjustments to reconcile change in net assets to net cash provided (used) by operating activities. Depreciation (Increase) decrease in assets: Grants receivable Prepaid expenses Increase (decrease) in liabilities Accrues. expenses CASH PROVIDED (USED) FOR OPERATING ACTIVITIES CASH FLOWS FROM INVESTING ACTIVITIES Purchase of fixed assets CASH FLOWS FROM FINANCING ACTIVITIES Payments on capital leases NET INCREASE (DECREASE) IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR 2015 2014 S (56,24,,,) S 51,710 1 �)22 3,948 20, (316, 5 7 74 0 2, 3 0 8 2 ru.3 2 i.297 (73,244) 53,686 (66) 5,11 2) (73) (73,756) 53,547 150,263 96.716 $ 76,507 S 1,50 ,263 SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION Non-cash transactions: Office copier received in exchange for capital lease note S $ Cash paid during the year for: Income taxes S Interest $ The accompanying Notes to Financial Statements are an integral part of this statement - 7 - 1,962 '530 $ 87 EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS 11-!;Lr(Lallization ijrjjc NatiLre of Activities East San Gabriel Valley Coalition for the Horneless, (ESGV Coalition for t1le f.Iotqj jessj j's non-profit, tax-exempt organization based in the San Gabriel Valley area, of Cahf(;j,jrla, Thepfllmilry purpose of the Organization is to serve the ne(-%ds,'.lflcl exPEif-ld the opporlorlibes thet,i(,tilelfass ��jr%j needy in the San Gabrte-i Valley area, ESGV Coahijon fcir the was" ted as as nonprofit orgamzatinn under the laws of the state of on Seoiow)bf,rr 7 Organization provides the following program services: Emergency Assistance Transitional Housing Winter She1er Encore Programa The Organization is supported primarily thr0UqJ1 NIfItS )rjr f�f,,qjtrjj) "Iv J utions '1�o "i 4rlter she -'r operated between December and March and rcrcfr[v(s tic,ar,jj tjj Services Authordy and faad araf fundigel f'-om the f-inen",Pr on""'y F(re)(J ranee Slvdlci 'ograrl- Thu Eryetfency Assis*nnce Center is opef�,,llc,,,ij y 'I .1 ear�rmmcf provdes and hyqtine r)rocucts, -urmng o9ier services to at risk 'vici horlleless tae r�.;ofjs rl)e ,Ifjrj pro cP rat I I assists families in transitioning to permanent horrir,;s lifr, sk& educalialy, fl�(,nse case inanagen')ont, and hnwlcl�ll counselinc The Fncoi,e P�lqp�vrj ;s a jjet,) p-oc ' 9 -Im stm '(�',,d during the ,) N ' 0 year ended Juno 30 2014 and suj.'rports ESGV to,, Me cliolils to access ;:fdrfitiunal and mentai hee-fllh treatment manifested by 1hroijgl) 'street riulreach, case management, addiction treatment, and improved access Ira noij,jrjg, 2, S.L�]UjRry_qL§j_qn iLica tit AccoUrjqjLjA_EoI icies The significant accounting policies followed by the Organization are summarized belovi Basis of AccountiLiq - The financial staternents have been prepared on the accrual basis of accounting Cash For the purposes of statement of cash flow, the Organization considers all highly, liClUid debl, instruments with an initial maturity of three months or less to be cash equivalent Grants _Receivable - The Organization considers its grants receivable to be fully collectible: accordingly, no allowance for doubtful aCCOUnis is required If aRIOUnts become Uncollectible, they will be charged to operations wrion that deterTnination is n1acie, Fixed A,sac Fixed assets are reCor(j Lt ed at cos', or donated fair market value. Depreciation is provided on a strwght,line basis it', ar'lloijiIhs, sufficent to an-,t)r1tize the cost of the assets over their (?$tM1Nt('XJ WW",40 lives of five to seven yearn The Organization capitalizes all expenditures for property, furniture and eauipment in excess of $500. 2. EAST SAN GABR|ELVALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENT'S Years Ended June JU.2O1Sand 2O14 Net Assets - The net assets of the Organization and changes therein are classifiod and reported @.q 0zUnma: Unrestricted not a,s,s,ets, -Net assets that are not subject to donor -imposed stipulations and that may be expendable for any purpose in performing the phme'y objeutves Of \he Organization Tern �qLarfly re.<qricted, nc,,t assets - Net assets Subject to donor -imposed stipulations that may or will be -actions of !he Organization and ' 'or the passage of tirne. As the restrictions are satisfied, temporarily restricted net assets are reclassified to unrestricted nei assets and reported in the accompanying financial staternents as net assets reieased Hrorri restrictions SiuL)jgprt and Revenue - The Organization receives as grants and oontsacsfrom various Fedeny| and State Agencies �upporl received from these grants and contracts are recognized in the period earned, The Organization also receives donations trom public and private foundations, fiind/aiaing events and other sources and recognizes these revenues when earned Contributions - Nlon-rmcipnooa; uontributnonu received are recorded as unrestricted, temporarily restricted orpermanently ronlmo|od auppmd depending on the existence and/or nature m/any donor remlrichmnoVVhon namtdodona are satisfied in the same accounting period as the receipt of the contribution, the Organization reports both the revenue and the related expense in the unrestricted net asset class, Contributed ma\eha|s are recorded at thei/ [air market value where an objective bms|m is suei|ab|e to measure their value. Such items are capitalized or charged to operations as appropriate. At year end there is an indeterminable amount ofdonated goods onhand for distribution, Contributed Services - During the years ended June 30. 2015 arid 2014. the value of contributed aervxcas nne�Nm0 the requirements forreomgnit*on in the financial statements was, 315312 and D- respoc��weiyhurcmnLr|butedaccuunbnQeem|cms � � The Organization in exempt from bdnna| and state inoome1axas Linder Section 501(c) (3) of the Internal Revenue Code and Section 23701(d) of the California Revenue and Taxation Coda, respectively. According|y, no provision for income taxes is included in the financial statements In addition. the Organization has been determined by the |nhorne| Revenue Service not tobeaprivate foundation within the meaning pfSection 5U9(a)ofthe Code -There are no unrecognized tax benefits identified or recorded as liabilities for Neyear ended June 30. 2015 M EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 30, 2015 and 2014 2. :junijnarypLf, iirt�ficant p olir Sn t tL tj L�j 1_ Income TR {r - The Organization files forni 990 m the U S fede�ial jurisdic"icn and fonri 199 m the state of California, The Organization,, fed(,,.fal and stale returns are sulbject to rx,,)S,iible exwnwatjoi) by tile IaXiFIC) Unlil the eo(piration of the related ref li,iiiiations on those tax years, In genefall, tne tec,,ieral returns have a three year statute of limitations, and the state returns have a four year statute of limitations from the filing date. Use of Estirnats -The preparation of financial statements in Conformity with generaPy accepted accounting principles requires management to make estimates and assumptions atr3tftict the reported arnounts of assets and liabilities at the reporting date and revenues and expenses during the reporting period. Actual results could differ from 1hose estimates. Functional Allocationof E .— - _E-_xpC!1seS - The costs of providing the various programs and other activities have been summanzed on a foriclional basis in the statement of activities Accordingly, certain costs have been allot�,ated to the programs and supporting services benefited, 3. Fixed Assets Prolper'y and F-qJiPrnen1, consist cf t, e folio; -wing Furniture and office equipment, purchased Furniture and office equipment, donated Vehicles Total Furniture and Office Equipment Accumulatad Deprec ation NPt Book VflUe Leased Property consists of the following Office equipment 2015 2014 S 2 X42' $ 2,34'1-..! 1 830 1 8 K 16,745 16 745 20,91"7 20 917 20,917 19,801 2,027 2 027 568 162 1,459 1,865 S 1,459 $ 2,981 Depreciation expense for the years ended June 30, 2015 and 2014 was 51,116 16 and $3,786, and amortization expense for capitalized leases totaled $405 and 3162, respectively, Normal repair and maintenance costs are expensed as incurred The depreciation policies followed by "he Organization are described in Note 2, 10- EAST SAN G4BR/FLVALLEY COALITION FOR THE HOMELESS NOTES TO FINANCIAL STATEMENTS Years Ended June 3O,2015and 2O14 4. InClUded in, cash are ternporarily restricted contributions which consist of ti"e following restrictions, 2015 2014 Use restrictions 814'78O S38.771 5.!P_�ajpital Leases The Company leases certain office eqUipment under capital leases, At the expiration of the lease terms, the Company may exercise options topurchase the equipment, Obligations under napda|leases 2015 2014 Equipmem/mmnpayable et $8Oper nnonunincluding interest at 2776.mmcumarbyanofficer cop/ec —xelease expires May 2O17 5 137T S 1nJ5 Current portion o[long term deb, 668 512 Non-current ppmonofcapital lease obligations 8 709 S 1,377 ==== ===== Rental Gornmitments for capital ieases Years Ending June 30, 2016 S SGO 2017 7�O Total �,680 Less imputed interest 303 Preoen,value ofnet minimum lease payments S 1377 ,� 8. Commitments arid r-riti The Organization leases he oOOoo 8nniidea under month-to-month operating ksaaew Total rent oxpomea related to these hanmes for the years ended June 30. 3015 and 2014 was $2400 and Qrespectively. ' The [)DQauizah$n leases two eparlweirlits for the transitional housing program. The rent expense related iothese leases for the yaars ended June 3U, 2015 and 2014 was $24,000 arid S23400 nespec{�eAy, ` EAST SAN GABRIEL VALLEY COALITION FOR THE HOMELESS �LQTFS 1-0 FINANCIAL STATEMENTS Years Ended June 30, 2015 and 2014 7. S L!L) stgLj!Mt E v e n ts a a 'I (ioncurring suI,,)seq(je,jt !r� 11" Me Organtzalion has evaluated events, rid U, nsacti.-n E; financi,d position date of June 3ri, x015, fcg ttc�fyjs �,',hnjW potentially be rocngfliz'�,11 odiscose, d do these finaricial MalemeMs. -rhe evilluation �vzls conducled 1hrough January 21 0, 20115, ddt(� These fjnancj,,,fl s�,,Aemems were,,, avaflabte tc) )e lisEmed No such tmiterijil c,,,vct[jts f trnns-ac,,ioj)�, � (j noted to have occurred vgr City of Baldwin Park FY 2017-2018 Community Development Block Grant Funds Public Service Request for Funds Contact Person:—Manuel Carrillo, Jr. __ Phone Number/Ext, _Ext. 314 (Previous Year Allocation):_$24,800_....................w wwwwwwwwwwwwwwwwwwwwwwww www CDBG Amount Requested: $_30,000—Other Funds: $_57,500—Total: $_87,500 (Please attach a copy of your proposed budget) Project Description: Family Service Center The Famiilv Service Center offers a variety of social service assistance to the residents of Baldwin Park, The FSC is centrally located and is easily accessible to all the residents. The services offered at u . the include but are not limited to: medicai_access referrals food bank referrals. Omer er�r� shelter vouchers emer ncy food vouchers employment counselirfg, homeless arevention referrals, mental health referrals e�ner e wc, _transportation,,,. case r� Ne hent r f real !�,Lo i.ng'� and educational services assistance. Over 200 clients are assisted monthly at the. center. Many of clients face severe economic hurdles. Staff is committed to assistinq those clients in need bv identif ing local resources and services. The tar et service area is low to moderate low income residents. Staff is T u stin the h�e a...m untf E0,000.00 to offset the oosts of fully time staffing or the fa il.0As rioted above, he eneral Fund contributes to the operation of theFavi Servi a er t r_ c rerinc expenses for utilities, materials and Supplies, building maintenance outside printinq ard art time sta f(bg, (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents, Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household,. Please also note �,� that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. M� ` Individuals Youths Households' I X Projected Number of Beneficiaries Served: Individuals or ,500 Households "�� f, �r; For CDBG Department Use Only: Recommendation: Approved E--1 DenyEl s National Objective/ Eligible Criteria Reviewed fay �-. ......._..._ Approved: City of Baldwin Park FY 2017-2018 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Victoria Valverde Phone Number/Ext. 626) 960-3993 ext 513 (Previous Year Allocation): $29,700.00 CDBG Amount Requested: $40,000.00 Other Funds: $ Total: $40,000.00 (Please attach a copy of your proposed budget) Project Description: Project Description: This request will provide the GAP the funding for graffiti abatement services at public facilities within the City of Baldwin Park including: City Civic Center, ARC Center, Morgan Park, Shyre Park, Hilda Solis Park (Teen Center/Skate Park), Barnes Park, and Walnut Creek Nature Park. The GAP will provide service to remove approximately 350,000 square feet per year throughout the community. The GAP currently provides free service for the removal of graffiti; in actuality, the responsibility is on the property owner. However, oftentimes the graffiti is not removed in a timely manner, necessitating the GAP to intervene for removal. The subsidy will assist by removing graffiti throughout the community in the timely manner and more importantly the aesthetics of the community is maintained on a daily basis. The Public Works Department/GAP desires to continue the current program of assisting wherever graffiti exist on the public facilities. Therefore the department is requesting the funding of $40,000 to be reinstated for FY 2017/2018. Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year: PLEASE SELECT AND CIRCLE ONLY OF THE Individuals Youths Projected Number of Beneficiaries Served: For CDBG Department Use Only: Recommendation: IIII Al proved Den l s. FOLLOWING REPORTING? DATA. N Households Individuals or Househ l ' National Objective/ Eligible Criteria Comments: Reviewed By:® 14 � proved:, City of Baldwin Park FY 2017-2018 Community Development Block Grant Funds Public Service Request for Funds Contact Person: Chris Hofford Phone Number/Ext. (626) 960-1955 x 488 (Previous Year Allocation): N/A CDBG Amount Requested: $30,314 Other Funds: $0 Total: $30,314 (Please attach a copy of your proposed budget) Project Description: The PRIDE program is specifically designed to deal with at risk youth. It utilizes proactive and innovative techniques for positive redirection. Overseen by Baldwin Park Police personnel, the 8 -week program offers treatment, prevention and disciplinary components to alter negative behavior. The PRIDE program is a collaborative effort between law enforcement and community-based organizations, with law enforcement being the facilitator. The objective of the program is to identify problems within the family that have surfaced through juvenile delinquency. Juveniles with antisocial behavior such as truancy, incorrigibility, minor law offenses, etc., may be considered for the program. The components of the program are: Intake Night, Counseling and Family Action, Community Service, Physical Training, Behavior Modification, Career Guidance and Classroom Curriculum. The requested funding will allow the Police Department to host one PRIDE program consisting of 40 youths. Accomplishment Data The goal of the program is to complete one 40 -youth PRIDE program with a 100% graduation rate. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Households Projected Number of Beneficiaries Served: 40 Households For CDBG Department Use Only: Recommendation: pprovedEl Der? National Objective/ Eligible Criteria Comments: Reviewed By: Approved. JAN 2 J 2017 Boot Camp Budget CDBG 2017/2018 Learning for Life / Insurance for POST 1906 $500.00 Museum of Tolerance $300.00 Staff and 40 students Bus Travel to Various Events $1,000.00 MIRE Meals: $2,400.00 $80.00 x 30 cases Uniforms - Students $1,600.00 $40 x 40 Uniforms - Police Staff $2,000.00 $400 x 5 Graduation uniforms $600.00 $14.00 x 40 Salaries for Staff rate hours Officers (5) $41.64 80 $16,656.00 Supervisor (1) $52.16 80 $4,172.80 Miscellaneous: Plaques $200.00 Graduation Refreshments $220.00 Office Supplies $165.00 Speaker Fees $500.00 TOTAL FOR ONE PRIDE BOOT CAMP PROGRAM: $30,313.80 City of Baldwin Park FY 2017-2018 Community Development Block Grant Funds Public Service Request for Funds Contact Person:—Manuel Carrillo, Jr. Phone Number/Ext. _,,_Ext. 314 (Previous Year Allocation): $8,900_. CDBG Amount Requested: $_8,000 Other Funds: $_7, 000 _Total: $_15, 000, (Please attach a copy of your proposed budget) Project Description: Recreation Subsid Pro ram This ro ray r rovides children of love -moderate and to very low iqcqme families in the comn, with a subsidy that will allow thea to mrticinate rn ori ani ed outl s arks ro rar sand reoreat6 r " r _j+ m � child' re istr t i� fees in an amount not to exceed classes, C�arrentl ,the Cit offers 70 of ` ..___. of Tamil y size. Staff.re that Vl iojpant rc vide root of addre , 1 5.00_t er chrld regardless and income verification, The Recreation and 8 outs SUbgi pro rain has been insttrrmuaient l on P-midinuchildren with an op o� it to r'ec i� e_p2,�,itk r roational exgaerlenes regardless of their brility to leave I l� entire r�rount of 8,000 velli ��ti� tl t��artroipatin fare riVde .The de__pggnr reiot absorbs the rernainin costs andlor ex enses for utilities materiWs and supe s _ b�uiidin maintenance outside r)rinfina ex enses d art trine staffir� ._ ar� (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individual's Youths Projected Number of Beneficiaries Served: _80 Households Individuals or Households For CDBG Department Use Only: Recommendation: ¢� 4 l �,r " Approved EI Deny E:1 ,$ National Objective/Eligible Criteria Comments: Reviewed y_„�mm_ Approved: APPLICATION CHECKLIST ORGANIZATION Santa Anita Family Service Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo at 626 960-4011 ext 354. 1. APPLICATION FORM 2. BUDGET PROPOSAL (ATTACHMENT A) 3. BOARD OF DIRECTORS AFFIDAVIT 4, ORGANIZATION BY-LAWS 5. CHARTER OF ARTICLES OF INCORPORATION 6. IRS TAX EXEMPT STATEMENT 7. MOST RECENT AUDITED FINANCIAL STATEMENT 8. PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 10, 2017. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. 3 (, FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2017-2018 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: - Santa Anita ii�Service Agency Address: 605 S. Myrtle Ave Monrovia, CA 91016 Address Street ... _.._.._..City ........Zip Code......_�...........� Agency DUNS#: 95-1816014._.. , Administrator: George Nalbach Ph.D. Title: Executive Director Administrator Telephone: 626-359-9358 mmmm_mmmmmmm .... Fax: 626-358-7647 Administrator Email: eor en santaanitafamil service.or Project Site Address: 605 S. Myrtle Ave„ Monrovia CA 91016 Number Street City Zip Code Project Manager: Jennifer George Title: Senior Services Program Director, Project Manager's Telephone: 626 359-9358 Fax: 626-303-5043 Project Manager's Email: j,g icge santaanitafamil service.org Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Santa Anita Famil Service seeks to foster the well-beingof San Gabriel Valley residents by creating healthier families and communities through profes ionai leaders ip ct_ i i�siion f� uality education, mental health and social service programs. Santa Anita Family Service has provided these services since 1951 and Senior Services since 1975. Has the Agency previously received funding from the City of Baldwin Park? _X_ Yes (if yes, number of years_16__) _ No -4- . PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested000 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. See Attached Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) Our target population is low income minority elders. However we serve any older adult and disabled/dependent adults age 18+. The senior and isabledld, iLgndent adult care mann eg rent oroararn offers services that enable our clients to remain safely in their homes and within their communit . In addition our services foster Inde endence and autonomy Describe any special characteristics of your client population. In addition to the characteristics mentioned above our clients may be frail homebound have chronic physical or rnental illness. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). We r.e nest that funding be restored to previous service levels as funding was Cut in past fiscal_y yrs. The reduced' funding has made service taK°ovision very difficult to all seniors iri need rpsjultijac in approxiniately 60 seniors unable to obtain services as needed and provided in previous years. Our aoal is to restore funding to $5,000 for fiscal ear 2017- 2018 so that an increase innumber of �rours services are provided can bei _leniented, CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? Yes No _. 5 If yes, does your intake sheet and supporting documentation obtain the following: 1, Name Yes_X No 2, Address YesX._ No 3, City in which client last resided. Yes X_ No 4. Number of family members. Yes _X_ No 5. Total family (household) income. Yes _X_ No 6, Ethnicity Yes_X No 7. Female head of household Yes _X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: George Nalbach Ph.D.Executive Director Print Name Title of Officer Signature r . Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. -6- Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the ro'eted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: Abused children Battered spouses Elderly persons Illiterate persons Persons with acquired Immune Deficiency Syndrome (AIDS). Adults meeting Bureau of Census definition of severally disable persons Homeless persons Migrant farm workers Which further describes the activity you are proposing? A) _X_ The project will benefit a presumed benefit` clientele as defined by HUD. B) The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible -income persons BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. LU MD W LU O ISL 4- 0 c m Rf N N O O O of O O O �+ _ �C C 00 600 0 :3_ M �C _ O O O m V O O O L N M ca n. = O cn � z z z z d ...._ _....._ _ — T— N a O O ti CO C7 C o 00 0 LO L6 CV U U z z z z 'a O O O C O O O O O O O L M� a a Q a z z z z f° -LL �a a)CO�� o0 0 L L U to O ui U O ++ O M ca Cn 0cl) O z z z z ti TM ..�,.,.,.,.,.,_. __...... _—.. —. ......__ _. N Co O O to O O V11 LoLO 1 N 'ti Q Q Q Q et U U z z z z — ...... m . ... I 9rl //,yk 4 NM Il 6 f k l� J IY�, M"I ..............,,- .. ...... a i1 ,, r i��r rkhJ i ���wyn R'�,f y EYP �r�9d9 fl n0d Jan� �y o r .............___....... 2 ... LL rti r�Pr�r m = O a) m N O E F" CL N LL E (D YI ++ E + N cn '++ U ca L N o U �- -� •� c� p J c N aD m y � v cz cn cn � � //^^ C} m M ++ cn��UUC/J 3:C 2 0 H Q ti lf� I` C6 m N co '4 L5 F- LU W a D m 0 W a w a 0 0 c o o =\ I— LL z z z z Z z z z z z z z z z Im V 0) m d OCL O N O _ a a a a a a a a a a a a a a a O o Z z z z z z z z Z Iz Z z IZ Z co T N a 0 I m O o0 T = L N U U Z Z Z Z Z Z z Z z z z z z z .. ..... 0 tm O C. 0) = o - -a LU �_a a a a a a a a a a a a a a w °' m F- Li z z z z z Z z z z z z z z z _, l C. ca O a) a L) I O o N o CV = M L 07 .� Lj O o z z z z z z z z z z z z z z ..._.._.. ...... T N 0. 0 I m O W) o T p Q Q a N U U _Q Z Z _a Z z z z Z z Z z z Z Z z U N O d + fn = d E a) — CL ++ C Q a) (0 W of cnCLD M W E -5-2 Q a Q VJ u) CD o LY U' L '+- oo a) C/) E (B a� C C Oo iN Q ca 4--I «- cn :3 :3'a -0 O � D F� O a L) U C) U c c Q .� J r- N M d' Lr) CO ti ao d7 W H Q. 0 BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Pamela Fitzpatrick President 2017 2. Cheryl Rose Vice President 2017 3. Mary H. Saenz, Treasurer 2017 CPA 4. Kathy Ellison Secretary 2017 5. Barbara Cavalier, Immediate Past Ph.D. President/Board Member 6. Jay Coleman Board Member 7. Mario De La Torre Board Member 8. Ted Goldbeck Board Member - 9. Athena Madison Board Member 10. Cierina Marks Board Member - 11. Joann Sanderson Board Member 12.Timothy Scanlan Board Member - 13. Barbara Veenstra 14. Bryan Zaragoza Board Member 15. Richard Meaglia Board Member 16. Gabriel Monares Board Member - Name of Executive Director George Nalbach, Ph.D. ®11® CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. AGENCY CERTICATION As the Executive Director, or duly authorized representative of Santa Anita Family Service, I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Jennifer George_ _._,__ 626-359-9358 ext. 5814 Phone Number jgeorge a@santaanitafamil service.or Email Address Senior Services Pro ram Director Title of Officer bat Has the agency received notification of findings or concerns in the past 5 years? No ®1z If Yes, Please explain Please provide corrective actions taken: - 13 - 000 0 0208 Santa Anita Family Service Community Service Since 1951 603 South Myrtle Avenue Monrovia, California 91016 (626) 358-1185 Fax (626) 303-5043 Santa Anita Family Service Senior Center Scope of Services Santa Anita Family Service Senior Center is primarily a resource, referral, and care management agency. The premise of the senior services program is to enable frail seniors and functionally impaired adults obtain services in order to promote and maintain the optimal level of functioning and to remain living independently in their homes, therefore, increasing the quality of their lives. Student interns for the Care Management program would assist care managers on intake screening, home visits and assessments, care plans, care monitoring, and information and referrals. We have a total of five care managers. One of our care managers has their MSW, four of our care mangers have their BSW and two of our care managers have over 10 years of experience in working with the geriatric population and their care management needs. There are three main components to our Senior Services program: 1. Care Management 2. Home Based Care 3. Care Giver Support ELIGIBILITY FOR CARE MANAGEMENT SERVICES: Care Management services are available for adults age 60+, for disabled adults age 18+, and for the families and caregivers of either of these groups. The clients or their caregivers must reside in Supervisorial Districts I or 5. If they do not reside in any of these cities they will be referred to another agency that provides care management services in their area. COMPREHENSIVE ASSESSMENT SCREEN: Assists clients with short-term problems and assesses whether the individual should be referred to care management for further assistance. Examples of short-term issues would be assistance with completing entitlement forms, applying for Medicare or Social Security, property tax postponements, translation of documents and mail, etc. CARE MANAGEMENT: Provides advocacy and assistance to clients who are unable to manage a situation or problem due to physical and/or mental difficulties. The process starts with a comprehensive in-home assessment by a care manager and if appropriate, may include the client's family, caregivers, or support network. A written care plan is later developed with the cooperation and collaboration of the client. Implementation of the plan will involve referrals, service arrangements, case conferences with agencies and individuals involved, and monitoring of services arranged to ensure that the client's needs are being met. The goal of care management is to empower clients to remain as autonomous and independent as possible and to assist them only when needed. If a client's needs change and more services are required there will be a shorter reassessment to determine a new care plan. 120121,20 Santa Anita Family Service Community Service Since 1951 603 South Myrtle Avenue Monrovia, California 91016 (626)358-1185 Fax (626) 303-5043 ELIGIBILITY FOR HOME-BASED CARE SERVICES: Home -Based Care services are available for clients age 60+ that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. HOME-BASED CARE SERVICES: Light housekeeping, Personal Care and our Registry worker referral service are the three core components of the Home -Based Care program. Light Housekeeping and Personal Care provide a client with a worker every other week (4 hours per visit) for a maximum of 12 weeks of service. A staff person conducts a comprehensive assessment to determine what program service will best meet the needs of the client. Clients will be assigned a worker based upon a waiting list and availability of workers. Our staff may also assist the client to apply for In -Home Supportive Services if needed or possibly refer them to our Care Management program. The Registry is a referral service available to our clients who either have In -Home Supportive Service hours or who have the ability to pay a worker to assist them in their homes. The range of services provided by these workers includes but is not limited to the following: housekeeping, personal care, transportation, shopping and errands, respite care, etc. There are also a limited number of workers who are able to live-in the client's home if necessary. When a client calls to request Registry assistance a thorough phone assessment is initially performed by a staff person. The assessment will focus on the client's current needs, but will also focus on their strengths and abilities. Our staff will help identify a worker that has the qualifications and the work schedule availability that best meets the clients' needs. The Santa Anita Family Service Registry is a referral service and the client is the worker's employer. The client and the worker determine the number of hours to be worked and negotiate the rate of pay. (IHSS hours and pay scale are determined by the social workers of the California Dept. of In -Home Supportive Services) Our staff is able to provide assistance with interviews, legal and employment obligations, and a list of other workers should the need arise. All Home -Based Care workers have undergone a Dept. of Justice fingerprint background check, they have provided proof of their ability to work legally, two previous job references have been verified, and they have completed an interview with an experienced staff person. ELIGIBILITY FOR CARE GIVER SUPPORT SERVICES: Care Giver support services are available for any caregiver of older adults and relative caregivers of minors that reside in the San Gabriel Valley, between and including the cities of Pasadena and Pomona. If a client resides outside our service area they will be referred to another agency that provides these same services in their area. CARE GIVER SUPPORT SERVICES: Community Education, Caregiver Training, Support Groups, and respite are the main components of the Care Giver Support services. Community Education provides educational presentations to groups of caregivers (and potential caregivers, family and friends of caregivers) about available services. Includes presentation scheduling initiated by the agency for the purpose of identifying potential caregivers and encouraging their use of the existing services and benefits. Excepted outcomes should include generating a feeling of trust and comfort, willingness Santa Anita Family Service Community Service Since 1951 603 South Myrtle Avenue Monrovia, California 91016 (626)358-1185 Fax (626) 303-5043 to seek additional information on the services offered to caregivers by the Area Agency on Aging provider network and encouraging caregivers to seek information and services. Caregiver Training offers workshops and conferences that provide family caregivers with the tools to increase their self-care and their ability and confidence to handle difficult situations, emotions and decisions. These are conducted off-site retreats providing opportunities for caregivers for both temporary relief from their care giving responsibilities as well as providing training, sharing and mutual support in a group setting. Support Groups of three to twelve caregivers led by a competent facilitator, having the purpose of providing the caregivers with a forum to exchange "histories", information, encouragement, hope, and support. Respite provides assistance in obtaining respite care, to permit family caregivers to attend training or support group meetings network. ADDITIONAL SERVICES TELEPHONE REASSURANCE: Volunteers make daily phone calls to clients who are either home bound, isolated, or who have limited social support. The goal is to provide socialization and reassurance and to have a safety net in case of emergency. TAXI VOUCHERS: Taxi vouchers, bus tokens, and bus passes are available the first Thursday of every month. The vouchers, tokens, and passes provide local transportation for seniors to and from doctor's appointments, grocery store, etc. TAX FILING ASSISTANCE: Once a year AARP provides volunteers to be stationed at the senior center for the purpose of assisting seniors file taxes. LOCATION Santa Anita Family Service Senior Center 603 S. Myrtle Ave. Monrovia, CA 91016 (626) 358-1185 Azusa Senior Center 740 Dalton Ave. Azusa, CA 91702 (626) 812-5179 000 difigh,65 Santa Anita Family Service Community Service Since 1951 603 South Myrtle Avenue Monrovia, California 91016 (626) 358-1185 Fax (626) 303-5043 San Gabriel Senior Center 324 S. Mission Dr. San Gabriel, CA 91775 (626) 308-2822 0151 flat � 100 Baldwin Park Blvd. ff,aldwin Park, CA 91706 (6 26) 966-1755 All Santa Anita Family Service staff strives to provide services that improve the quality of life for clients while maintaining their dignity and worth. Our mission is to help ensure that client's remain safely in their homes and communities with appropriate assistance to prevent premature or unnecessary placement. Santa Anita Family Service Board of Directors Roster 2016-17 Executive Committee President Pamela Fitzpatrick Vice President Cheryl Rose Treasurer Mary Saenz, CPA Secretary Kathy Ellison Immediate Past President Barbara Cavalier, PH.D. flame & Title Year Address & Phone Number Pamela Fitzpatrick 2015 The Doi Imakers' Kattywompus President 412 S. Myrtle Avenue Monrovia, CA 91016 Bus: (626) 357-1091 Cell: (626) 862-4297 Email: parrriw20ril.—co m Cheryl Rose 2014 RESIDENCE: Vice President 121 May Avenue Monrovia, CA 91016 (Retired) Cell: (661) 917-2654 Ornsn.com Email: cr l 12 0C Mary H. Saenz, CPA 2016 San Gabriel Basin Water Quality Authority Treasurer 1720 W. Cameron Ave. Suite 100 West Covina, CA 91070 Bus: (626) 338-5555 Email: mary@1ga.coo Kathy Ellison 2016 RESIDENCE: Secretary 432 N. Encinitas Ave. Monrovia, CA 91016 B & K Electric Hm: (626)340-3614 Cell: Same as above Email: kr-nl..l.asoc a rl,cotrw Barbara Cavalier, Ph.D. 2009 Cavalier & Associates Immediate Past President 518 Ranchito Road Monrovia, CA 91016 Hm: (626)359-6893 Cell: (626) 327-0934 Email: bcavalierp? arll ,lir k.r e[ Page 2 Fa e & Title Year A dress & Phone .Number Jay Coleman 2009 380 W. Longdon Avenue Director Arcadia, CA 91007 Hm: (626) 446-1528 (Retired) Cell: (951) 312-9613 Email: jcole123@aol.com Mario De La Torre 2014 RESIDENCE: Director 233 Country Club Drive San Gabriel, CA 91775 Hm: (626) 287-6315 Bus: (213) 709-3735 Email: rijJcllatorrMe�y —coni Ted Goldbeck 2016 Krikorian Theater Director 410 S. Myrtle Ave. Monrovia, CA 91016 Cell: (310) 779-2308 Bus: (626) 305-7469 Email: trg@kptheatres.com Athena Madison 2015 RESIDENCE: Director 685 W. Grandview Ave. Sierra Madre, CA 91024 (Student) Cell: (626) 497-4916 Email. nth namad.isonc : w ail.corr Cierina Marks 2014 RESIDENCE: Director 803 Eastford ave. Duarte, CA 91010 California Institute of Cell: (909) 641-9706 Technology Bus: (626) 395-6310 Email ci dnq.rj�arks�:a�grnaw4...c m Richard Meaglia 2016 Attorney at Law Director 688 W. Foothill Blvd. Monrovia, CA 91016 Bus: (626) 303-1920 Fax: (626) 357-0053 Email: meagr is `�ao1.c rLi Gabriel Monares 2016 Monares Group Director 100 S. Vincent Ave. Suite 403 West Covina, CA 91790 Cell: (626) 272-0112 Bus: (626) 919-8000 Email: gabriel@monaresgroup.com Joann Sanderson, CPA 2014 Montgomery Niemeyer & Co., LLP Director 1037 Park View Drive Covina, CA 91724 (626) 932-0100 Email Jo.an.rrbmc)N+ QITI Page 3 N arne & Title Year Address & Phone Number Timothy K. Scanlan 1988 1245 Carmel Court - Director Duarte, CA 91016 Bus & Hm: (626) 256-0102 (Retired) Cell: (626) 536-6670 Email: tkscanlanLdLearL �Jnk.net . ...... . .. ... ..... . .......... Barbara Veenstra 2008 Residence: Drector 1028 Nottinghill Drive Galitan, TN 37066 Cell: (626) 840-7177 Email: Jandbv erMs tra( �D ahoo,com Bryan Zaragoza 2015 Koreatown Youth & Community Center Director 3737 W. 6th Street #300 Los Angeles, CA 90020 Bus: (213) 365-7400 Hm: (626) 376-1381 Email: bL)LqiL.ra!LqggZq��i-nall.con'I E.: -Officio Members G2orge Nalbach, Ph. D. Interim Ex. Director (626) 359-9358 ext. 5780 Email: georgenCci)santaanitafarm nrA ".or 'Deborah -Grant (626) 359-9358 ext. 5782 Chief Financial Officer Email: t i�ily rv*ice,,Qrg -u� afg-- -ae for the regulation, except as otherwise provided by statute or its Articles of Incorporation, "AM SPITTA ANITA FAMILY SERVIC-1 a California Nonprofit Public Benefit Corporation ARTICLE I. Offices Section1. PRINCIPAL OFFICE. The corporation's located at such place principal office shall be fixed and lo the Board of Directors (hereinafter the "Board") shall determine. The Board is granted full power and authority change said, principal office - from one location to another. ARTICLE II. 1,1embershi Section 1. MEkiBERS. The corporation shall have no members. ARTICLE III. Directors M M Section 1. POWERS. ' Subject to the limitations of the Articles and these E.ylaws,, the activities and affairs of the corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the Board. The Board may delegate the management of the activities of the corporation to ant= person or persons, a management company or I composed, provided that the activities and col,rd,tiittees however ' affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board. Without prejudice to such general powers, but subject to the same limitations, it is hereby expressly declared that the Board shall have the following powers in ad,dition to the other powers enumerated in these Bylaws: a) To select and remove all of the other officers, agents and employees of the corporation, prescribe powers and duties for them as may not be inconsistent with law, the Articles or these Bylaw-, fix their compensation and require s from them security for faithful service. b) To conduct, manage and control the affairs and activities of the corporation and to make such rules and activities regulations therefor not inconsistent with law, the Articles or these Bylaws, E.S they may deem best. c) To adopt, make and use a corporate seal and to alter the form of such seal from time to time as they may deem best. d) To borrow money and incur indebtedness for the purposes of the corporation, and to cause to be executed and delivered therefore, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledger, hypothecations or other evidences of debt and securities therefore. e) To carry on a business at a profit and apply any profit that results from the business activity to any activity in which the corporation may lawfully engage. Section 2. C011POSITION. The management of this Corporation shall be vested in a Board of Directors of a minimum of ten and a maximum of twenty- five members. The Board shall take final action after consultation with the staff on all major questions of policy and general plans. Section 3. TERM OF OFFICE. Directors shall be elected at each z aa�a . meeting ; o f tlao Board. I` acti Director shall serve until the next aau annual �� eetin,�'; of the Board and, until a successor has been elected and gijat lied. Directors way be reelected but no Director may serve more than six coTisecutive years. Persons serving less than six months of an unexpired term way be elected to six consecutive one year terms. Section 4. VACANCIES. Subject to the provisions of Section 5226 of the California Nonprofit Public Benefit Corporation Law any director may resign effective upon giving written notice to the Chairman of the Board, the President, the Secretary or the Board, unless the notice specifies a later time for the effectiveness of such resignation, If the resignation is effective at a future time, a successor may be selected before such time to take office when the resignation becomes effective. Vacancies in the Board shall be filled in the same manner as the director(s) whose office is vacant was selected, provided that vacancies to be filled by election by the directors may be filled by a majority of the remaining directors, although less than a quorum, or by a sole remaining director. Each director so selected, shall hold office until the expiration of the term of the replaced director and until a successor has been selected and qualified. A vacancy or vacancies in the Board shall be deemed to exist in case of the death, resignation or removal of any director, or if the author- ized number of direct=ors should be increased, The Board may declare vacant the office of a director who has been declared of unsound wind by a final order of court, or convicted of a felony, or been found by F :Final order or judgment of any court to have breached any duty arising under to.title 3 of the California Nonprofit Public Benefit Cor- __.. � i. �'� 1 r, �.� � 1. ,,,i. o No reduction of the authorized number of directors shall have the effect of removing any director prior to the expirationof the director's tern of office. 20 1�1 I Section 5. PLACE OF MEETING. Meetings of the Board shall be held at any place within or without the State of California which has been designated fr-om time to time ' me by the Board. In the absence of such designation, regular meetings shall be held at the principal office of the corporation. Section 6. A1JNUAL MEETINGS. The Board shall hold an annual meeti-ng for the purpose of orgaflization, selection of directors and officers, and tie transaction of ether business. Annual meetings of the Board shall be held in the riionth of March and the Board shall set the date of said al:,Irjual meeting!'he 1,,)resence of five (5) directors at such meeting shall . constitute a quortin. Section 7. REGULAR MEETINGS. The Board of Directors shall have at least ten monthly meetings annually at such time and place as it shall determine. Five directors shall constitute a quorum. The President shall, by virtue of his offLce be chairman of the meetings of the Board of Directors, and in his absence, the next ranking officer present shall preside. Section 8. SPECIAL MEETINGS. Special meetings of the Board for any purpose or purposes may be called at any time upon written request to the President by four directors. Special meetings of the Board shat]. be held upon (15) days notice by first class mail or forth eight (48) hours notice given personally or by telephone, telegraph, telex or other similar means of commtTnicat, on. Anu such notice shall be addressed or delivered to each director at such director's address as it is shown upon the records of the corporation or as may have been given to the corporation by the director for purposes of notice or, if such address is not shown on such records or is not ascertainable, at the place wher( the meetings of the directors are regularly held. Notice by mail shall be deemed to have been given at the time written notice is deposited in the United States mail with postage fully prepaid there - 0 El. Any other writti,,an uot,Lce shall be deemed to have been given at the time it J,s personally delivered to the recipient or is delivered to a common carrier for transjikiss:le ou, or actually transmitted by the person giving the notice by electronic nic-,-arls, to the recipient. Oral notice shall be deemed to have been given at the time it is communicated, in person or by telephone or wireless, to the recipient or to a person at the office of the recipient who the person giving the notice has reason to believe will promptly communicate it to the receiver. Section 9. QUORaf. Five directors shall constitute a quorum of the Board for the transaction of business., except to adjourn as provided in Section 12 of this Article III. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board, unless a greater number be required by law or by the Articles, except as provided in the next sentemce. A meeting at which a quorum is initially present may continue to transact busi- the Ta1,.th-dra%,ial o -f directors, Lf AW/ actLo-n -takfan is approved by at least a majority of the required quorum for such meeting. 3. FA Section 10. PARTICIPATION IN MEETINGS BY CONFERENCE TELEP11ONE, Members of the Board may participate in a meeting through use of conference telephone or similar communication equipment, providing that all members participating in such meeting can hear one another. Section 11. 14AIVER OF NOTICE. Notice of a meeting need not be given to any director who signs a waiver of notice or written consent to holding the meeting or an approval of the minutes thereof, whether before or after the meeting, or who attends the meeting ti,�ithout protesting prior thereto or at its commencement the lack of notice to such director, All such waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meetings. Section. 12, AD30URN11ENT, A majority of the directors present, whether or not a quorum is present, may adjourn any directors' meeting to another time and place. Notice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place be fixed at the meeting adjourned, :xcept as provided in the next sentence. If the meeting is adjourned for more than forty eight (48) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who were not present at the time of the adjournment. Section 13. ACTION WIT110UT MEETING, Any action required or per- mitted to be taken by the Board may be taken without a meeting if all members of the Board shall individually or collectively consent in -writing to such action. Such consent or consents. shall have the same effect as a unanimous vote of the Board and shall be filed with the minutes of the proceedings of the Board. Section 14. RIGHTS OF INSPECTION. Every director shall have the absolute right, at any reasonable time, to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the cor- poration of which such person is a director. Section 15, C01111ITTEES® The Board may appoint one or more commit- tees, each consisting of two or more directors, and delegate to such committees any of the authority of the Board except with respect to: a) The approval of any action for which the California Nonprofit Public Benefit Corporation Law also requires approval of the members or approval of a majority of all members. b) The filling of vacancies on the Board or on any committee; c) The fixing of compensation of the directors for serving on the Board or on any cotrnnittee; d) The amendment or repeal or Bylaws or the adoption of new Bylaws; e) T'ne amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; thereof; f) The appointment of other committees of the Board or the mer�ibers 4, 1 0 g) The expenditure of corporate funds to support a nominee for director after there are more people nominated for director than can be elected; or h) The approval of any self-dealing transaction, as such trans- actions are defined in Section 5233 (a) or the California Nonprofit Public Benefit Corporation Law. Any such committee must be created, and the members thereof appointed, by resolution adopted by a majority of the authorized number of directors then in office, provided a quorum is present, and any such committee may be designated an Executive Committee or by such other name as the Board shall s-clecify. The Board may appoint in the same manner alternate members of any coiLimittee who may replace any absent member at any meeting of the committee. The Board shall have the power to prescribe the manner in which proceedings of any such committee shall be conducted. In the absence of any such prescription, such committee shall have the power to prescribe the manner in which its proceedings shall be conducted. Unless the Board or such Committee shall otherwise provide the regular and special ineetings and other actions of any such committee shall be governed by the provisions of this Article III applicable to meetings and actions of the Board. Each committee shall report at least annually to the Board of Directors. Each committee shall keep, at the office of the corpora- tion, minutes of each of its meetings which minutes shall be retained for five years. Except as specifically provided by these Bylaws, each committee shall act only in accordance with the instructions of the Board of Directors. Each committee, the Executive Director, and members of the Staff, shall work in full cooperation and in the event of any failure to so cooperate the per- son aggrieved may bring such failure to the attention of the Board of Directors A. E11MCUT IVE C01111ITTEE 1. The Executive Committee shall consist of the President, First Vice -President, Second Vice -President, Treasurer, Secretary, and may include two other Members of the Board of Directors as the President may appoint. 2. The President shall be Chair -man of the Executive Committee. 3. The Executive Committee shall have full power to act I between Board meetings ori matters of policy and administration. 4. TI-te Executive Committee shall report their action to the Board of Directors, and the Board of Directors shall have the right to rescind actior taken by the Executive Committee. B. OTHE-R CON11ITTEES 1. ) -1 It .11 - il-I,e P1 e-slc.le-n-t aha,'11, hwvra power to, ap�'oilit -add.f Lio% 1, cu7ca�iitLeas to tLuf,! a;.-L,,d L,.(,.) set forth the ix dutlies,, a M Section 16. FEES A14D COMPENSATION. Directors and members of committees may receive such compensation, if any, for their services, and such reimbursement for expenses, as may be fixed or determined by the Board. ARTICIE IV. Officers Section 1. OFFICERS. The officers of the corporation shall be a President, a First Vice -President, a Second Vice -President, a Treasurer, and a Secretary. The corporation may also have, at the discretion of the Board of Directors, one or more assistant treasurers and one or more assistant secretaries, �-jtio shall have such authority and perform such duties as the Board of Directors may from time to time determine and such other officers as may be elected or appointed in accordance with the provisions of Section 3 of this Article IV. Section 2. ELECTION. The officers of the corporation except such officers as may be elected or appointed in accordance With the pro - V e[ -)r Sec this Article IV, shall be chosen _Sic)t1s of Siact'ian 3 Seat: 5 oE ti, anitual-ly byp an(l shal.L serve at the pLeasure of, the Board and shall hold I ha it re,,,;pcctLVC! Offices until their resignation, removal, or other dis- quaUELcatj - on ft -0111 servico, or tititil their respective successors shall be elected. Section 3. SUBORDI14ATE OFFICERS. The Board may elect and empower the President to appoint, such other officers as the business of the corpor- ation may require, each of whom shall hold office for such period, have such authority and perform such duties as are provided in these Bylaws or as the Board may from time to time determine. Section 4. RE11OVAL AND RESIGNATION. Any officer may be removed, either with or t,Tithout cause, by the Board at any time or, except in the case of an officer chosen by the Board, by any officer upon whom such p 01,7er or removal way be conferred by the Board. Any such removal shall be without prejudice to the ',I-ights, if any, of the officer under any contract of employ- ment of the offic:2r. Any officer may resign at any time by giving written notice to the corporation, but ,.ritl-iout prejudice to the rights, if any, of the corporation under any contract to w1iich the officer is a party. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified t[terein and, unless otherwise specifield. therein, the acceptance of such resignati-Dn shall not be necessary to make it effective. Section 5. VACANCIES. A vacancy in any office because of death, resignation, removal, disqualification or any other cause shall be filled in 0 intilleiiL to the manner prescribed in these Bylaws for regular election or appoi 0 such office, pravided that such vacancies shall be filled as they occur and not on an annual basis. �'Fr. - - -:) I 11[t, s ddl t t- o in. - t a t he d� I t 1. e S P 1. "t ,, S '. 17, 1) - r S e c ti. (3 in. 6 The prescril..)Cd by B y L aN S , sball fhave tha uTsi..ial. duties Lucident to his oftice ao.d s1aall be ail e.r. �officio me,,-.iber of all cc)Wlllitt,'Cs, 0 M Section 7. VICE PRESIDENT. In the event of the absence or illness of the President, the First Vice -President shall perform the duties of the President, and in the event of the absence or illness of both the President and, the- First Vice -President, the Second Vice -President shall perform the duties of the President. The Vice -President shall, so far as possible, cooperate with and assist the President. Section 8, TREASURER. The Treasurer, in addition to the other duties prescribed by these Bylaws, shall review the accounting of all funds expected by the corporation and have the usual power incident to his office. Section 9. SECRETARY. The Secretary shall keep the minutes of the meetings of the Board of Directors and of the committees as set forth in Article III, Section 15. The Secretary shall, so far as possible, take charge of such correspondence as the President may refer to him. ARTICLE V. Staff. Section 1. The Board of Directors shall select an Executive Director to serve at the pleasure of the Board of Directors and at such compensation as the Board of Directors shall fix. Section 2. The Executive Director shall have general responsi- bility for all activities of the corporation, and may attend all meetings of all committees, but shall have no vote thereon. Section 3. The Executive Director may present to the Board of Directors or any of its committees, any matter affecting the policies or activities of the corporation. Section 1. CONSTRUCTION AND DEFINITIONS. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the General Provisions of the California Nonprofit Corporation Law a!ad in the California Nonprofit Public Benefit Corporation Law shall govern the construction Of these Bylaws, Section 2. AlIEND14ENTS. These Bylaws may be amended or repealed by the approval OF a majority of a quorum of the Board. ARTICLE VII. Corporate Seal The Board of Directors shall adopt a suitable corporate seal containing the nalae of the corporation, the date of its incorporation, and the word "California". ARTICLE VIII, Fiscal Year The fiscal year of this corporation shall begin on the first day of July in each year. Revised March 28, 1980 7, m 0 CD OFFICE OF THE r- STAIRY OF STATE EGR-r- 1 f" 1) ro aucd _j�77 Ccrtificatic" Ile —�` MARCH FONG EU, Secretary of State of the State ..0 of California, hereby certify: . t was pre -pared by and in this transcript Thait- -L-be (at-inc '-d on file, of which it PuYPOrts to be. a office fl:on-i the record Coj)y, and that it is full, true and correct. IN WITNESS WHEREOF,, I execute this certificate and affix tile. C,reat ,State of California this Seal of tl,'E, 17 -L - OCT 2 1979 . . . . ... . . ..... Ark z e., mf, f, . , , 1, � , I I L "q �_j .1 , � , , tlli � � t,� , i 1, :,, , nary t R �2 - k;; ` w Y Vq.� L L E Ari %jcOpPORATjV s OF 0? 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M y i I ,�yy i^ ' nw 1• ..a as "pi:. t� pi �].,» r '� w. rl d� 1 .� " y wittir . 1 • 1 1�....I� Q4, LSp�� wop If 1 VAI a 34 + �]�f� 1l .1� qly W�:4b l J . i r r C (" uz. t �r f d3 r , 2, 5 „ a �,• y 0 unOro" ;GI t d rl A r 3 J ��' 1 �"" � fi M b 1 ��'•t 7 i. � °3 W q 'r r t i� l n � C I C �1 � 110 "lot s 6 e w d + .a M. � ;. ��i# »K,� •. u 8 kl cl wn Y a, akr ; + oil Ulls"a 6' " L d ,no r r a F ;a S I p pe M Mrni to mo ti ^ paUl 10 lb Mal q t t 03 tIsm "s Ito a 1100 � a t1113 n a 5a JVIM 'T %wTitea, d �.. a n 1, m A a 6, x F at 2,,1953 4. - STATE /°� � 7.��..Wry AN. 1. 'LJ h� 'iw^�l�«.P,d...k�.rw,-0 w ' 1 COEENTY OF LOS AIZOMEZ' 'L3 i�r:: e � G t cifCalifornia, � - r r,r ` r th e, Notary Publ 00"residing�„ bacribe'd to Tt C,.to id A. Qkrul, bavelexac 4' eirst -3 r� MUM ��� alai tile irAl �cauntra q_' Aug a STA� •, i a row i i - ,� 00 J, "' £rte, .. , • a P , COUN F LOS mor Ut"_!�te'of California, cou tP t.. " e � l t r, residlnz t ,1,r ubs 11 M ' )n via pa, Wina V)t,rny�t rd'sUr. 50 eJ o "4 0 + " rx.. ,�:�S � W cs pmt di C1 F m 4'. a.«i, L.22 f -,6r- X c-:, n� Ei w;, iT I'D N Zfl 0 A, AV A PT I 1kriija I U 4 VU -3 04, or - � 1 .-Hil OF 4 or 1,j(.()RF0r-LAT M-oA Yll FXNILY SER'V'ICEVit"pROVI—1�,Ql d slim ilt, e Un d and:1 16 h a are c b y carLlfY that 4 t I n g p r o 9 1 d hordirl M ntiOnc otat rniA, ccr- f FANILY Es-scretary and rurtbor poo ti D, At rogular moi t irg, Cf., thL board 0 jr e ctsar 3 I tion duly t-,sjd,!,fttt�- jprincipdl 0 . fl"1,00 1c)z' Or ",orporn i ',� Calif orvil, at 3:30 OCIO,:k t rIcnrovia,. trann.actio'n of busirlt'lec therg, vao oda at� which, m133ti'lS P.M., on 26th day of qu, 0 rum . �, of .e we mba r a 01 said at ' -Il tiLlez preeent and ac t Ing al� era duly adopted.' A buard, tho� rollo%4jjiU rtnolutlOn3 t" b' tar e of It ion deemnd the bomrd of ditee at interosts aInd tO JvLntlon to tic to Its be orporaticn th I a corpr , rs that its articles Of im r �tn ,n b � Mi t o rind 6e f011014c: n t pr o n t 3 off" thereto.", Article E1 , GI ba fo rt,-' the". nmt earnings of the cator FIOUTH A 'ber--fit-Or any prive ;--nm- P,,n*F5)-5--,-b.%lI jnure"W the in the iv:nnt other'individual fair th,'IrnOf, Or to 'any' t5 of tj-,a corpolmtiOn will b4� I Ma5v -6da'.'IOn,oL- corporation di5solution th, tvalinftrred to a fund,jdU' ly for' chttri table pur- opnrata exclusive the di orgaDizld end , t of distribution#"' ttrIbut cLud In the OvR� PO cl�e 9, axelzplc,froz Fe deral,',L4Dc00m, tliabilitY [Ell tha t'the 'board, or direcfor s of thIF3 R E,3 0 LV ED FURN hereby lopts and approiel said amandMtni; Of its jncorpera t 101). art1c10,3 he 3,0crct--rY t,,, th,:, pros, Ida n t','4nd t htraby EIM PutLariz-,d and and �thejr or thio n�l approfal Of'tt-A rorr--Ljoink proturg s of;, a -,jortm, or thn =:-,mb?,rz1 or,�tri r -1I i rc C t,.* d t C 40_tl by thm Yctl*sign, arxI'verify bY end thereafter t-0 , - and r--3nnTr a cortArIcate in the r0tt-'m , d,�a ttj,,j vzd to fill Caljfor-nj�a CarporntlOnl 367f 2 � 0 t °a r,)(ju�rtd by Se c tl0r- thilIgg, "cemsary'to erg--ct any arid In to do maid section 3o7'2-" - 1.,t 0 r, z d cu r me, M be r, n v t,,t 'duly t"t said, prtnr rr�Jw+,k.a:.Cr,..x a r i " r { ° r q ^ r rr u" of at iCv s�sjiir rn , ad o clution 6l a �; tri p3,�"r��, �°,�� .n approveda XC+-, ra:"_ sirr:'ti orlti r� ca i ,r i i s� b, din t. x ray ie "s Ell FUGHr rt e5"' t;110 " cor- ryry5 suer°t� J�. uyY �y �yyyj w X 4rI��a��s � i irur° a i i i sa i. i t1" ',3 l rm..�bxcri Cir^"bra ry corporation r n c sa ; ] �a i ° 1to st^ und,, O r2fiat 011s 0r� c'o ; ,)bo traii5fcr ��, char, table t org,'Pi :d Arse: r 3. ivt bt.t-„, din— S Cz , rr4i isWs toe evant Ca di.str^ibutio , r iii r "�;ii raT:r from iraas'µ i i t sb i i fir ° i i r x rs'j tsar r o f t1i i i 0r � � ,w ra c�proved bdding t1jo � b r Of B Imireby 10 'PI �.ra crcr� trr�sir °,i x : r:� O Artic h^mos s + ad.° ov,!d XThr� *The, me rJ a ,.; yhO , O 7 seerab r'n . 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T, " w pp Iy �• r Ip �y,`v y C i�l{� N day r� �� i1 "u"I" lY l � i ri � I y, j � �1; f . . � ,� G"T �1�.���w'�^ q:a pp, b• 6� " `hl r4 ,i �.° yy �y CI r tr��"°�1,.�tli�P'� Did I q '..1. a �I :.I'�'� rY�, ��i: lry yy "'T I p 1 r PMrr ,°.6vI"9a,FLp i N � r :'S �° � " .o �� I�: ••4 fn �NrL �A 'b.� r'." Jo +� 'iy"�"-�,�r,.:d'� E'rt0�.kr�+.,�.^ R �°.�,�r,.r°� a tl�,E:"� �ia j... a' �r �q��r � ,�r,,� ;a�,, ��a.M'��➢ I R��.k�G '��m'.r�. d^' �"'L� C } q,r..�ds x � r". .,1R�e; �M;:'M.,w..�. y'i ,➢ a ay ,� d�,➢�..�.^ ^sM J, s� �...' � .�..,�..� C�, ^��,rr. r� � �X� 'p� '.;''I'S1G �'�.,�r� a': dl �� ,w ..""' ¢p ^ � °q;,l r ��jlM.�'M�,r r I �',;aJ I�t�� R t@ '�q C,r" at �'��I „ +�� . ,.r.� ry➢�, ��X ".���� ��4,�....^.,.. ... ;�. ��:,. 1� ^'".. 04+, 9'?. r�" rflut i��a, �a �, :°"„�^^"�, W 14 :.. P'..q � I a ?(� � a . h . , i � 5 � i I yrp� i � y ! Cl , Ifa Y� '� I � �' •' I e "q " l r' r N ry 7� rro' ,, r`,.'.,rr. }r^d. .. ➢.,JI @'�.� •➢” R°""@. rX'� ➢ ^l r. .-� IR it"g ;w'a,5 A�' ,'d. rs��,gV rdx, t; ,,c '� "j" d";.6' C•. r••n �' , Rs p �� t I � ➢ p �' 6 �" •a 1J ",.'r 4 4 raP ? 1 � � AJ }isa ^@ �y -¢ ¢� �^ �.,�-y "s "%"fir '"X?* "���.w. r I �` a M r V I u' r r a Q� S I M I ,� r y �« .y � I' �� r" '➢ I d a ,d ^@ .� "'� � .� pr" �i .�°��?P�...�Ik��,�ta°j 1rRv� �'�Pa81�i��rY�,���r "N�� �yR;r, JI���....w,".a..a rp r� ➢ a U. S. TREASURY Y L) E'RTMENT ( r.. INTE€ IAL REVE.MJE SERVICE CL�i�s�Ia�UIf()� T31, f.) l �^�,�•, • t:si:;�rTrlc,r rsi6Sr-:G'�'C)G� r', o, nox 231 r�11Ti •* ;� r t_oS AtlrEt.ES N3, C-At-IFot,i,11A Soptwher Q, 1961 1" %Inv rti.,,n•rn !Doll 61-2M—M FamJ-1,y Sorvioa of HonroYia 13911 rt s t Lime Ave nu o iiianrovias Californla �I Q®ntlament Ytlllr a1,ltlicniioii for exc•nil,tion front Frclural inc_cunc• lax nncic:r lire ltrovtnions cr['erc- lic,rt 5(.11(;1) cr(the hHc riml Itc:vc•nnc (:true Of 1954, as; -,in oi-ganlZntion clot;tribe{l,Ill. •Rcc- licnr 3 )crf the (:nett:, [las hcen cnnsictc�recl. It ir. the: tl(•lcrill inaIion of this office, ha:;etl upon the evidence ftrimantect, WE you are t•xt"rtll,t rinun I'c•cic:rn! inc tore lax a:; all orpnni ation itc::;t:t'illctl in ::c:ctinrl `r()f (C)(a) of tltc' liilt.•in:ii Tfc•vc•rtuc• (.inlc� ci(� )., 1, a:; rl I:; :shown lltat you ,trc nrl_:urt-r.Ccl 5nd ctlzc:ra[ccl c xi lu:;iac:ly fnt' charitabla purponois. 1 r\i-t.-ortlirtl;[y, yotI n I f,• Iol rc clIi rc•tl to filt: llu:cllnC• I:IX rt.•ttll iIN 11111c•s1. yotL thank): llrc c t1:t raclt:t of yuut' iltr I1ur'1n,:;r_:: for which'you u•errc orl;nn[xc•tl, or your IM-01ocl of OI1CI-aiioll, Any :;ut-lt chaitl;r:: ::I,(ultl he rc•lte ncd llt[cnetlialuly to the above I)is.trit:t Dirr:c [ Ir Iif Inic•IIla 1 lfrvt•nuc_, ill MLit' I' (hat tht:ii c•f(c-c•t 111)(111 yUur U-1121r111E •titalu:; May hr-- c€c:rrrininc•il. Youl ._.,____ _..._- _ _..'._.sam.._. -W_. _ ....._ n (/r) A htrnualIY, wNh :1rc. rcctnrcci, hnwc:vcr', to file: •in notn1:11ton te✓flrttt •(1t1 th7l�3€rt "10 l•}€rt�c•tor crf Inic:FinI lit°vranuc°® ::t1 Ion!; a:; IIiia cxenrl,lIM rcln;rtn:; ltt effect. 'I his form may I)c nlrtainc•cl from ill(, I)i:;lrie:t I)iructor and lg rcnulrctl to be flied tett rtr i)c_fUrc: the fific:cmit clay cif Ill(- fifth 11tnntll followilig !lac close of your li coutitinh 1n:riocl. Failure: l(1 file: lire rctluir•t•cf inl(H-111 ttiurr tc-lirin of to nttµ'rtvirc: L -11-111111Y with OIL: pro- vis.doll:; crf 1;c•ctinn GO:11(:r) of IN: (:o u and trKtclatltrn:; aMlimmle lllc ew nlny re tint In thr_' ICI.11TIti:Tlinn of your c•xc•ntlrt lant"s rxt INC l,ioinlcl:; )lull YOU llavt• nut crtaltlh.-IIC i tll:lt you:trc nllr;c:rvinl; t!u rr,{lclition:; 1c•clulrc•clforthe comint:itlon of nn cxuml,( nmm. 11 4 ';6tlrtarltl''trlillrtlu ilt,lrrt11;l1t:r `rY(nl ,r ttic-xticiilllrl thy iltr' clruurrr: In compudy ttwir lnxahlc net -- --- -- ---- ..Ilft��lin :c•t=lliiii� 17(f�l�l[�� Elih�.'nttr� lirvrrtuc t:cptP�a cal !°I," al. -W Itr clot c;l:r It l,ac:Jie:: ite:vi::c :r ark' Tr:ui::(c r::, Ic: r,r fnr yu"r we nre cic•tlurtllrlc: In cc,rrt- ltulfotJ; fh� VaJOM r,( llic• (KIc°::a"a ,of n t!c-rc•ck it roct'tctatc° tax puquioun h, ow trtamwr 6� ;in(i it) thu Cxic. iq lirc,vicic•tl by lv - itrlrrt 2055 ant! 21116 to the• Inlc`rtttt! Rc.vc'truc (®cult of I;CF, ct: vi:1t�[i m L CC- y:v c a - u C /6 L; ^ C'I !Or LX'Q" ar FORM 25 '952 P-7: Exmption Front Franchise Tax It is the 0D';rJ_on of this office, based upon the evjdj��r.j Ce Presellted MP-"irom State -fl-anchise tax under the Provisions of that you are excQ 'Jection 23701dof uIc Revenue and- Taxation Code, as it is shown th�at You, - are organized and operated exclusively as a Oharitablc org Accordingly, you twill not be required to file franchise tax returns . unless You change the character Of Your organization, the purposes for WhIch you wore organized, or Your method of operation. Any such changes should be -Ic'portcd. Lmrjn.cdiat�,ly to this office in of -der that their effect upon your exempt status may be determined. t Contributions made to you are deductible by tho donors in arri va ng at the -it taxable net in-cc,me in the manner and to the extent provided- by-" Sections 17315, 17316, 17317, and 24121k of the Revenue and Ta-xation r, Code If the Organization is not yet incorporated or has not yet Tual :D�d'""" to do bus-in-ess in Califerryia, J_f this -approval -aill expire trith-in thirty days Unless inc-orpo-ration or qualification is completed within such period®. 1 7' Very truly, FELN' CHISE TAX BGJARD John J. C'ampbcil 'Ply 'd Nl� A. Jjur ) t sociau4v lax Coufjs,,� MAH b ®a zz Cc S e c r at- a r j 0f St, -Le D- 0 Z P-7: Exmption Front Franchise Tax It is the 0D';rJ_on of this office, based upon the evjdj��r.j Ce Presellted MP-"irom State -fl-anchise tax under the Provisions of that you are excQ 'Jection 23701dof uIc Revenue and- Taxation Code, as it is shown th�at You, - are organized and operated exclusively as a Oharitablc org Accordingly, you twill not be required to file franchise tax returns . unless You change the character Of Your organization, the purposes for WhIch you wore organized, or Your method of operation. Any such changes should be -Ic'portcd. Lmrjn.cdiat�,ly to this office in of -der that their effect upon your exempt status may be determined. t Contributions made to you are deductible by tho donors in arri va ng at the -it taxable net in-cc,me in the manner and to the extent provided- by-" Sections 17315, 17316, 17317, and 24121k of the Revenue and Ta-xation r, Code If the Organization is not yet incorporated or has not yet Tual :D�d'""" to do bus-in-ess in Califerryia, J_f this -approval -aill expire trith-in thirty days Unless inc-orpo-ration or qualification is completed within such period®. 1 7' Very truly, FELN' CHISE TAX BGJARD John J. C'ampbcil 'Ply 'd Nl� A. Jjur ) t sociau4v lax Coufjs,,� MAH b ®a zz Cc S e c r at- a r j 0f St, -Le D- STATE OF CALIFORNIA FRANCHISE TAX BOARD SACRAMENTO, CALIFORNIA 95867 November 20, 1985 In reply refer to 342:RTF:EO:BAF:r7s SANTA ANITA FAMILY SERVICE 143 E Foothill Blvd. Monrovia, Cg 91016 Purpose Social Welfare Code Section 23701± Form: of Organization Corporation Accounting Period Ending: June 30 Organization Number o 0263201 This letter confirms your previous exemption from state franchise and income tax under the provisions of the Revenue and Taxation Code section indicated above. In, confirming your exempt status, we have made no examination of your current activities. If the organization has changed its operation, character, or purpose since exemption was originally granted, that change must be reported immediately to this ffi ce . You are still required to file Form 199 CExempt Organization Annual Information Return) or Form 199B (Exempt Organization Annual Information Statement) on or before the 15th day of the 5th month (4 1/2 months) after the close of your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax under Section 23731 of the Code. In this event, you are required to file Form 109 (Exempt Organization Business Income Tax Return) by the 15th day of the 5th month (4 1/2 months) after the close of your annual accounting period. Exempt Organization Unit Telephone (916) 355-0392 'T3 4205 -ATS (REV. 10-81/5-85) CERTIFICATE OF STATUS FILE NUMBER: 00263201 FORMATION DATE: 05/,15/1952 TYPE: DOMESTIC NONPROFIT CORPORATION JURISDICTION: CALIFORNIA STATUS: AC'T'IVE (GOOD STANDING) I, DEBRA BOWEN, Secretary of State of the State of California, hereby certify: The records of this off ice indicate the entity is authorized to exercise all of its powers, rights and privileges in the State of California. No information is available from this office regarding the finar_cial condition, business activities or practices of the entity. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this day of May 07, 2012. a 1 15 - 0 0 8 7 31 _7 FN State of California Secretary of State Statement of Information (Domestic Nonprofit, Credit Union and Consumer Cooperative Corporations) Filing Fee: $20-00. If this is an amendi-nent, see instructions. FILED IMPORTANT — READ INSTRUCTIONS BEFORE COMPLETING THIS FORM 1. CORPORATE NAME State of *Cali'Tarnia,. CO263201 Family Service JAN 2 12015 Santa Anita 605 S. Myrtle Ave. Monrovia, CA 91016 Th. Space for Piling Use only 2, CALIFORNIA CORPOR=ATE NUMBER Th.,Sp- Complete Principal Office Address (Do not abbreviate the name of the city item 3 cannot be a P.O Box-) . . .... . .... n...—._ CITY STATE ZIP CODE IN CALIFORNIA, IF ANY �3 S �"REI'rl..-. F Al)DlRr.:SS OF pll,"�NCIPAL OFFICE CA 91016 605 S. Myrtle Ave., Monrovia C17Y STATE Zip CODE d, MAILING ADDRESS OF THE CoRpORATION 605 S. Myrtle Ave., Monrovia, CA 91016 Names and Complete Addresses of the Fotlowing , Officers (The corporation must list these three officers, A comparablie title for the specific officer may be added, however, the preprinted tiles on this form must not be altered.) CITY STATE ZIP CODE 5. CHIEF EXECUTIVE OFFICER1 ADDRESS Fred Lo a, Ph.D 605 S. Myrtle Ave., Monrovia, CA 91015 CITY STATE ZIP CODE 6 SECRETARY ADDRESS Duarte, CA 91010 . .... . ....... Timothy Scanlan 1245 Carmel Court,,,—,--"- zip CODE . ..... __ C1 ry S I A'RE 7 CHIEF FINANCIAL OFFICER/ ADDRESS Bob Proctor 1986 Midwick Drive, Altadena, CA 91001 1 jrist resdi�� !I"-, Caffornia and Itern 9 must be cor-npleted with a Califorr-,ia stTeet Agent f-0- Service of Process ifthe agent is an indi-viduair the agart n I e on file with 'the California Secretary of State a address, a* P.O. Box address is not 3CCept2b[e� If the agent is anofl-�er virpGral `k)il, the agent must hav s Code sedion 1505 and Item 9 must be left blank. certificate pursuant to California Corporation 8 NAM EE:_ OF AGENT FOR SERVICE OF PROCESS Fred. Loya, Ph.D . ........ . . ..... IN CALIFORNIA, IF AN INDIVIDUAL CIT ST ATE Zip CODE 9 STREET ADDRESS OF AGLN � FOR 0, - PROCESS CA 5221 Highland Aveng=e, YOrba Linda, CA 92886 Davis -Stirling Common Interest Development Act (Calilornia cijil Co6::� section I 3,-50� Pt seq.� - ------ . ....... .. . ...... irHr,�'-mnlon Ormed �o nlaroge a cor�jqion Interest do ,veloprnenf ljr,G- r a'j Chack here if the �orpora'6or is an associathorr f Development Act. )'�1Vei01T7ent Asz�0 ia r.-ust @�Sc �ije a bl,/ NOTE: Corporations f.ormpd to mianage a cornmor irterest. deveioprner. I Ci�/k Codasection 11363..6, DVease sea rsuriUctiors on 411he� reverse side ol this ,:Form SI -CID) as �equired by Ca�if)urlra jit.AiNED 'HEREIIN IS TRUE AN'D copIRECT Administrative Assistant &118 . ..... 14 Blanca . ..... SiG'NATURE E rlING FORM TI T'L E pRIliq T, �iAj�A� OP PERSON CO DA i'__ T APOP0 . . . . . . . . . . . . .?vm{+pFCFSTATE SI 100 (REV 01/2013) m 21.1, WNRIM-MM" Person to Contnar AMIr Gadd 31-073�' CL..sto,-In.er Toll ffm v30 V -r. Fax N -u- mtpur- 54 Fadairall ideHiflcaftn. Wimbeen DeaSir or Madamm Ax rg- !Z regIRT-JiFIg s- v"- -jast,37 zj--4�20Q 5 t t7j5l , iv ; msuedl a r ized yc�u,* '.)rg a n tax- Clur recorr .3 yOUT OrM, Sd r, Revenue Cod7 Based -Cud= :e— jS ar- da-asc,,11bed -OW US E -w! It. h In th a -s aN,, 2 f r, the. ur onganLmtar= op-m-adons woUld RJuG zs S'T- waz b-�-Sed on the a3sumption that p athad rol r L, po,j, t�i a or La , . _cte, tn C @PPUC�a5OIL Y �f,47'0r—dST *nsidar tha sgffact el true &-,nrge or tnaf- exernm ;'mltz ChangE,-f ea kt Lis k -,c so Tf4s C ce. and foundatl"Ir, S-Latt-L-z your mrganLmt�um T Org� m qgo� Rz-tL�r-,� v "zatfon Ex-anipt frj7t'GWC. 14 F r4,,x,�,j Is required , k r, be f4 d bn ,la y ed, �eale uniq:-�'s fper-= 8C- cs;-Se -�cr t,:v, -520 a day� up tz a T iwdmulm- uf Sic Vl e=ra insuranog MSr- Z�-, nw-e naid tc a e;--jj �j tpioy�rep, rICat Rabip- idr Tax irr a- -1;,c Oct PE F!5:te ftQ, X -S a -7e -Z� �_, 'F;T "t';...."A, s 666 Santa Anita Family Service Community Service Since 1951 603 South Myrtle Avenue Monrovia, California 91016 (626)358-1185 Fax (626) 303-5043 Attached are our FY 13-14 audited financials. Our FY 14-15 audit is partially completed, but the financials have not yet been issued. The agency has taken significant actions in addressing the findings from the 13-14 audit, including hiring a CFO and improving our cash position. If you have any questions, please contact our CFO Deborah Grant at 626-359-9358 ext. 5782. 605 S Myrtle Ave 716 N Citrus Ave 319 S Park Ave, Ste A 603 S Myrtle Ave 740 N Dalton Ave 324 S Mission Dr Monrovia, CA 91016 Covina, CA 91723 Pomona, CA 91766 Monrovia, CA 91016 Azusa, CA 91702 San Gabriel, CA 91776 (626)359-9358 (626)966-1755 (909)623-6530 (626)358-1185 (626)812-5204 (626)308-2822 Fax (626) 358-7647 Fax (626) 915-6609 Fax (909) 839-6050 Fax (626) 303-5043 Fax (626) 969-5611 SANTA ANITA FAMILY SERVICE, INC. TABLE OF CONTENTS INDEPENDENT AUDITOR'S REPORT FINANCIAL STATEMENTS Statement of Financial Posltlon Statement of Activities Statement of Functional Expenses Statement of Cash Flows Notes to Financial Statements Schedule of Expenditures of Federal Awards Notes to Schedule of Expenditures of Federal Awards Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Flnancial Statements In Accordance with Government Auditing Standards Independent Auditor's Report on Compliance for Each Major Program and on Internal Control over Compliance Required by OMB Circular A-133 Schedule of Findings and Questioned Costs Summary Schedule of Prior Audit Findings Page No.. 1-2 3 4 5 6 7-12 13-14 15 16-17 18-19 20-22 23-24 ACCOUNTANCY To the Governing Board Santa Anita Family Service, Inc. Monrovia, Callfornla Report on the Financial Statements iukiaiuv u&-blur,I V1V. urn, Pnriner JAMEN WURM, CPA, M.S., Pnrurur INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of Santa Anita Family Service, Inc. (the Organization), which comprise the statement of financial position as of June 30, 2014, and the related statements of activities, functional expenses and cash flows for the year then ended, and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with U.S. generally accepted accounting principles; this Includes the design, Implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsiblllty Is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with U.S. generally accepted auditing standards and the standards applicable to financial audits contained In Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit Involves performing procedures to obtain audit evidence about the amounts and disclosures In the financial statements. The procedures selected depend on the auditor's Judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also Includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Organization as of June 30, 2014, and the changes In its net assets and Its cash flows for the year then ended in conformity with U.S. generally accepted accounting principles. Address 251 S. Lake Avenue Suite 190 Pasadena, CA 91101 Other Matters Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The accompanying schedule of expenditures of federal awards, as required by Office of Management and Budget Circular A-133, Audlts of States, Local Governments, and Non -Profit Organizations, Is presented for purposes of additional analysis and is not a required part of the financial statements. Such Information Is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied In the audit of the financial statements and oertain additional procedures, Including comparing and reconciling such Information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures In accordance with U.S. generally accepted auditing standards. In our opinion, the information Is fairly stated, In all material respects, in relation to the financial statements as a whole. Other Reporting Required by Government Auditing Standards In accordance with GovernmentAuditing Standards, we have also issued our report dated March 30, 2016, on our consideration of Santa Anita Family Service, Inc.'s Internal control over financial reporting and on our tests of Its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of Internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an Integral part of an audit performed in accordance with GovernmentAuditing Standards In considering Santa Anita Family Service, Inc.'s internal control over financial reporting and compliance. March 30, 2016 Pasadena, California SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FINANCIAL POSITION JUNE 30, 2014 ASSETS CURRENT ASSETS Cash $ 80,934 Contracts receivable 249,890 Prepaid expenses 24,545 Total current assets 355,369 PROPERTY AND EQUIPMENT - NET 609,480 OTHER ASSETS Loan fees, net of amortization of $5,239 18,487 TOTAL ASSETS $ 983,336 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable $ 189,408 Accrued expenses 143,833 Capital lease payable, current portion 6,899 Line of credit 50,000 Notes payable, current portion 30,514 Total current liabilities 420,654 LONG-TERM LIABILITIES Capital lease payable, less current portion 18,618 Notes payable, less current portion 652,345 Total long-term liabilities 670,963 TOTAL LIABILITIES 1,091,617 NET ASSETS (DEFICIT) Unrestricted 108,281 TOTAL LIABILITIES AND NET ASSETS $ 983,336 The accompanying notes are an Integral part of this statement. M SANTA AAITA FAMILY SERVICE, INC. STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2014 SUPPORT AND REVENUE Senlor centers Pathways Parents and Children in Transition Family Support Domestlo Violence Calworks Domestic Violence Calworks - GROW School districts Family Preservation CSBG ' City contracts WIA Other contracts and grants Program fees Donations Gifts -In-kind Income Interest income Rental income Miscellaneous income Net assets released from restrictions Total support and revenue EXPENSES Program services Management and general Fundraising Total expenses CHANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS (DEFICIT) AT END OF YEAR Temporarily Unrestricted restricted Total $ 788,076 $ - $ 788,076 52,604 - 52,604 141,761 141,761 101,947 - 101,947 262,152 - 262,152 349 - 349 14,655 14,655 560,570 - 560,570 159,093 159,093 22,717 22,717 720,104 720,104 7,914 - 7,914 49,159 W 49,159 59,327 - 59,327 171,718 171,718 129 129 4,493 4,493 11,989 11,989 25,000 5,000 - 3,153,757 25,0001 3,128,757 2,837,079 2,837,079 490,301 - 490,301 22,459 - 22,459 3,349,839 3,349,839 (196,082) (196,082) (25,000) (221,082) 87 80125,000. 112,801 (108 281 - $ 108,281 The accompanying notes are an integral part of this statement. SANTA ANITA FAMILY SERVICE, INC. STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2014 PERSONNEL EXPENSES Salaries Payroll taxes and employee benefits Total personnel expenses OTHER EXPENSES Insurance Professional services Rent and lease expense Utilities and telephone Building repairs and maintenance Auto, including reimbursements Supplies Postage Printing and paper Membership dues Staff training Client support Family Preservation - subcontractor Family Support - subcontractor Domestic Violence - subcontractor CSBG - subcontractor Glfts-In-kind expense Interest expense Miscellaneous expense Total other expenses Depreciation expense TOTALEXPENSES Program Management services and eeneral M Fundraising Total $ 1,931,593 $ 329,507 $ 11,363 $ 2,272,463 139,634 23,820 821 164,275 2,071,227 353,327 12 184 2,436 738 185,400 31,627 1,091 218,118 - 46,029 2,590 48,619 49,698 7,339 212 57,249 70,936 12,101 417 83,454 26,070 2,267 - 28,337 29,398 250 - 29,648 24,888 3,952 452 29,292 1,887 576 1,510 3,973 1,372 352 1,794 3,518 - 1,060 - 1,060 473 249 997 1,719 7,177 - 7,177 76,640 76,640 34,098 34,098 3,479 _ 3,479 285 - 285 171,718 - - 171,718 60,254 5,240 - 65,494 3,074 24,279 1,212 28,565 746,847 m 135,321 10,275 892,443 19,005 1,653 20,658 $ _ 2,837,079 $ 490,301 $ 22,459 $ 3,349,839 The accompanying notes are an integral part of this statement. -5- SANTA AAITA FAMILY SERVICE, INC. STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2014 CASH FLOWS FROM OPERATING ACTIVITIES CHANGE IN NET ASSETS Adjustments to reconcile change In net assets to net cash used for operating activities: Depreciation expense Changes In operating assets and liabilities: Contracts receivable Pledge recelvable Prepaid expenses Accounts payable Accrued expenses CASH USED FOR OPERATING ACTIVITIES CASH USED FOR INVESTING ACTIVITIES Purchase of fixed assets CASH FLOWS FROM FINANCING ACTIVITIES Borrowing from line of credit Payments on capital lease Principal payments on notes payable CASH USED FOR FINANCING ACTIVITIES NET DECREASE IN CASH CASH AT BEGINNING OF YEAR CASH AT END OF YEAR CASH PAID DURING THE YEAR FOR: INTEREST INCOME TAX The accompanying notes are an integral part of this statement. $ (221,082) 20,658 (38,679) 25,000 (3,142) 51,203 95,820 X70,222 (9,557) 139 (6,327) (27,844) 4�0' , (113,811) 194,745 $ 80,934 $ 64,307 SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2014 Q GANIZATI10IN Santa Anita Family Service, Inc. (the Organization), a nonprofit corporation, is organized to provide family counseling and senior citizen services in the San Gabriel Valley. Support for the ongoing needs of the Organization is obtained through various fundraising efforts and governmental grants. 91_G;h! IQ6N_T AQ�QjtUIING POLtQIES The flnanclal statements of the Organization are prepared on the accrual basis of accounting in accordance with U.S. generally accepted accounting principles. A summary of significant accounting policies is described below: CASH Liquid assets having a maturity of three months or less are included as cash. FAIR VALUE MEASUREMENTS U.S. generally accepted accounting principles require that items recorded at fair value be valued as level one, two or three, based on various Inputs and methodologies as described below: Level 1 - quoted prices and active markets for identical holdings Level 2 - significant observable market-based inputs, other than Level 1 quoted prices, or unobservable inputs that are based on comparable market data Level 3 - significant observable Inputs that are not based on comparable market data ALLOWANCE FOR DOUBTFUL ACCOUNTS The Organization has not recorded an allowance for doubtful accounts because, based on management's experience, uncollectible receivables have been Immaterial. PROPERTY AND EQUIPMENT Property and equipment are reported at cost. Depreciation Is recorded on a straight-line basis over estimated useful lives of 3 to 39 years. Maintenance and repairs are charged against revenue in the year expenses are incurred, and renewals and betterments greater than $1,.000 are capitalized. LOAN FEES Capitalized loan fees are amortized over the life of the loan using the interest method. INCOME AND SUPPORT RECOGNITION The financial statements of the Organization have been prepared on the accrual basis of accounting. All donations received are considered available for unrestricted use unless restricted by the donor. Restricted funds are recorded as revenue upon receipt. Restricted donations received and expended during the same fiscal year are recorded as unrestricted revenues. 5A SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 N I Fi j ® rLLIff N POLICIES qr�€ir�ao .�. Non-cash contributions received (gifts-In-klnd) are recorded at fair value when the contributions are signiflcant in amount and when there Is a reasonable basis for valuation, BASIS OF ACCOUNTING In accordance with generally accepted accounting principles, the Organization Is required to report Information regarding Its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets as described below; Unrestricted, includes funds which are expendable for the support of the Organization's operations. Temporarily restricted, Includes funds which donors have restricted for specific purposes, or for use according to specific timetables, or both. Permanently restricted, Includes funds that are subject to restrictions set forth In gift Instruments requiring that principal be invested In perpetuity and Income be expended for unrestricted operating purposes. As of June 30, 2014, there were no temporarily or permanently restricted funds. ESTIMATES The preparation of financial statements in conformity with U.S. generally accepted accounting principles requires that management make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. FUNCTIONAL ALLOCATION OF EXPENSES The cost of providing the various program services and supporting activities of the Organization have been included in the statement of functional expenses. Accordingly, certain costs, such as depreciation and payroll, have been allocated among program and supporting activities. INCOME TAXES The Organization is exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code and from state income tax under Section 23701(d) of the Revenue and Taxation Code for the state of California; accordingly, no provision is made for current or deferred Income taxes. The Organization uses the same accounting methods for tax and financial reporting. Generally accepted accounting principles provide accounting and disclosure guidance about positions that might be uncertain taken by an organization in Its tax returns. Management has considered its tax positions and believes that all of the positions taken by the Organization in its federal and state exempt organization tax returns are more likely than not to be sustained upon examination. The Organization's returns for years ended June 30, 2011, 2012, and 2013, are subject to examination by federal and state taxing authorities, generally for three years after they are filed. ag_ j SANTA ANNTA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 At June 30, 2014, property and equipment Included: Land Building Building Improvements Office equipment Furniture and equipment Less accumulated depreciation Property and equipment, subtotal Less capital leases secured by equipment Less notes payable secured by property Net Investment (deficit) In property and equipment $ 314,050 551,542 31,773 9,556 134, 287 1,041,208 (431,728) 609,480 (25,517) 682,859 $ ,896j Depreciation expense for the year ended June 30, 2014 was $20,658. In addition to Its own fixed assets, the Organization has the use of $173,7.06 of fixed assets owned by governmental entities, Including furniture and fixtures, computers, and other equipment. These assets were Included in expense in the applicable contract year. 5-. Current—129-term _ Total Secured by office equipment; monthly principal and interest payments of $737; bearing interest at 8.68% per annum; maturing October 2017 $ 6,899 $ 1816'18 $ 25,517 At June 30, 2014, future maturities are as follows: 2015 $ 6,899 2016 7,522 2017 8,201 2018 2,895 $ 25,51''7 R11 SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 LSE C,RE5 I The Organization has a line of credit, In an amount not to exceed $50,000, with Citizens Business Bank. The credit line bears interest at the bank's prime rate plus 3% and matures November 2015. The assets of the Organization are pledged as collateral for the line of credit. The outstanding balance as of June 30, 2014 was $50,000. Nim Current Note secured by property located In Monrovia, California; monthly principal and Interest payments of $3,470; balloon payment of $253,646 due at maturity; bearing Interest at a rate of 2.75% above the bank's prime rate of Interest per annum; maturing September 2017 $ 19,855 Lon -term Total 304,043 $ 323,898 Note secured by property located in Covina and Monrovia, California; monthly principal and Interest payments of $4,061; bearing Interest at a fixed rate of 10.75% per annum; maturing February 2029 10,659 348 302 358,961 $ 30,514 $ 652,345 $ 682,859 At June 30, 2014, future maturities are as follows: 2015 $ 30,514 2016 33,064 2017 296,044 2018 14,694 2019 16,354 Thereafter 292,189 $ 682,859 Interest expense for the year ended June 30, 2014 was $65,494. The Organization leases office space in San Gabriel, California at a rate of $1,900 per month under a lease that expires December 2017. The Organization also leases office equipment at a rate of $275 and $166 per month under leases that expire December 2014 and November 2016, respectively, -10- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 LEVO& 9 i ooru l o The Organization leases multlple office spaces In Pomona, California under three separate agreements. The office space Is leased at rates of $2,300, $760, and $550 per month under one lease that Is month-to-month, and two leases that expire September 2015 and October 2015, respectively. At June 30, 2014, future minimum payments are as follows; 2015 $ 28,092 2016 26,930 2017 26,100 2018 23,900 2019 11,400 $ 116,422 Rent and lease expense for the year ended June 30, 2014 was $57,249. MUEBAL DEED The Organization has mineral rights, giving them fractlonal interests in the production and proceeds. During the fiscal year ended June 30, 2014, the Organization received proceeds totaling $10,826, which are included In miscellaneous Income. The value of the interests has not been determined and Is therefore carried on the books at no cost. LIT106IION The Organization has been named as a defendant in a lawsuit that challenges Its ownership of its mineral rights. No loss contingency Is expected; therefore, an accrual for a loss contingency has not been recorded. The Organization has established a tax-deferred annuity plan for qualified participants. Contributions to the plan are non forfeitable. The plan is a non-matching, deferred compensation arrangement whereby only the employees contribute a portion of their salary to the plan. NN ENT-. "FI . Four governmental contracts accounted for 77% of the Organization's contracts receivable at June 30, 2014. This represents a concentration of credit risk. During the year ended June 30, 2014, four governmental contracts accounted for 70% of the Organization's total revenue. -11- SANTA ANITA FAMILY SERVICE, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 �I, N- A a1-jjR& S�"�"E GIFTS -IN-KIND Glfts-in-kind consist of professional services rendered related to governmental contracts and are recorded at the estimated fair market values when the services are provided. Donated services revenue and related expenses for the year ended June 30, 2014 were $104,270. In accordance with U.S. generally accepted accounting principles, the donated services are a level 2 classification measured on a nonrecurring basis. The Organization also has the use of offices in San Gabriel, Baldwin Park, and Azusa, California, rent free. In two of the three offices, It has access to reception and telephone services, free of charge. The approximate value of the free rent and services for the year ended June 30, 2014 was $67,448. In accordance with U.S. general[y accepted accounting principles, the in-kind rent and the reception and telephone services are a level 2 classification measured on a nonrecurring basis. 9_LE D i3AwRLy_]BNSAC QRS Two Directors of the Organization rent office space from the Organization for personal use on a month-to-month basis. Each officer pays the Organization rent at a rate of $187 per month. a g:B' EVt `f U The Organization has evaluated subsequent events through March 30, 2015, which is the date these financial statements were available to be Issued. All subsequent events requiring recognition as of June 30, 2014 have been Incorporated into these financial statements. -12- * M + 41 R k s a 49 k * A N 8 Ln I- CN W 0 )1- fl- M O M O O coo dt NNo N CO NLfi� ON tU)T- Carl' 000oe 0 t co M C>rn� co Lo c�O.-hR Ml�' OCDMOCV d .: - pp LCie-6 o cd 6 W� do'N�Mo N c -s- c W NNLO 1A 00 LLJ Q �- ac w m o � � M O Z N0 co p {)�.• N dd LCL Q�.a YMMO N C�ll�Ln O r ti- �' Q-' 1 N N N V- e- r r •e-• t- r' �44 o©on o0ppUU° U-nU- Ln T -- to t - O NN M00 a0 a0 Coco W mmmoo sms rt 117 LO M U') U')4 LO LO In LO 1 0 W❑(aL)l O O O nOOO©nLR LQ Ln In Ln lA LqUnq � � GmE°� ui LL MQeo). m2MmM Mm comm mmmm0 M (MO O OQ) Q) O O 0O C) Q) O QO U- E -0-00A a d y d e c D O m V 46 N NC �oo�❑�a;SZQ _ 2 d O d 055 C'LLLL.U) it U) �• E c E 0) co m rs n rn� v� oG ami a� N`o N`o w cu c > (CL 0 CL n o o j N ac) c iv q� Q� a� tj❑Llcncn UCLcn = v� L' I I I I I 1 I 1 c rnEE y c U y a c c c c e c c c ULLV- O (n 'o W y C `..L .fid a .Sd M of © 0 0 0 0 v- W '� a) 0 0 0 0 D O O -°N mJ) > c�.no� � Lij o t ,b ��= w co 8 U N to ch d ry LU wC� _ .av>> zza�cia�ci ��o W E roro �ait a)0w000im0 E i zs.o t� p O s C O .0 f0 A N �U) U) (n U) U) U) U) U) a (n Z ❑ tsl c a) w a) p) LL n. 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NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FOR THE YEAR ENDED JUNE 30, 2014 The accompanying schedule of expenditures of federal awards Includes the federal grant activity of the Organization and Is presented in accordance with U.S. generally accepted accounting principles. It has been prepared on the accrual basis of accounting. The information In this schedule Is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Therefore, some amounts presented In this schedule may differ from amounts presented in, or used in the preparation of; the financial statements. N:I E NTS Of the schedule of federal expenditures presented in the schedule, the Organization provided federal awards to subreciplents as follows: Program Title Family Preservation Domestic Violence Calworks Family Support CSBG Federal Amounts Provided CFDA No, to Subrecl lents 93.556 $ 76,640 93.558 3,479 93.556 34,098 93.569 285 l $ 114,502 GOEHER 1 ACCOUNTANCY CERTIFIED PUDLIC ACCOUNTANTS KRISTIN CREIGHTON, CPA, PerMer JAMEN WURM, CPA, M.S., Panner INDEPENDENT AUDITOR'S REPORT ON INTERNAL. CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING STANDARDS To the Governing Board Santa Anita Family Service, Inc. Monrovia, California We have audited, in accordance with the auditing standards generally accepted In the United States of America and the standards applicable to financial audits contained in GovernmentAuditing Standards Issued by the Comptroller General of the United States, the financial statements of Santa Anita Family Service, Inc., which comprise the statement of financial position as of June 30, 2014, and the related statements of activities, functional expenses and cash flows for the year then ended, and the related notes to the financial statements, and have issued our report thereon dated March 30, 2015. Internal Control Over Financial Reporting In planning and performing our audit of the financial staterTtents, we considered Santa Anita Family Service, Inc.'s Internal control over financial reporting (Internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Santa Anita Family Service, Inc.'s Internal control. Accordingly, we do not express an opinion, on the effectiveness of Santa Anita Family Service, Inc.'s internal control. Our consideration of Internal control was for the limited purpose described in the preceding paragraph and was not designed to Identify all deficiencies in internal control that might be matertal weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as described In the acs napanying schedule of findings and questioned costs, we Identified certain deficiencies in internal control that we consider to be material weaknesses and significant deficlences, A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the narniol course of performing their assigned functions, to prevent, or dotect and correct, misstatements on a tirnely b ass& A m aterlai wookness is a deflcloncy, or a combination of deficiencies, In Internal control, such that there Is a reasonable possibility that a materlal misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiency described as Item 2014-01 to be a material weakness. Phone A significant def<ciency is a deficiency, or a combination of deficiencies, in internal control that Is less 626.449.6321 severe than a material weakness, yet important enough to merit attention by those charged with governance, We considered deficiency 2013-1 to be a significant deficiency. Fox 626.449.7091 Compliance and Other Matters As part of obtaining reasonable assurance about whether Santa Anita Family Service, Inc.'s financial 877.44ll Ffee 99..63321 rr21 statements are free from material misstatement, we performed tests of Its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, wen goehnercpas.corn Address 251 S. Lake Avenue Suite 190 Pasadena, CA 91101 providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards, Santa Anita Family Service, Inc.'s Response to Findings Santa Anita Family Service, Inc.'s response to the findings Identified In our audit Is described In the accompanying schedule of findings and questioned costs. Santa Anita Famlly Service, Inc.'s response was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on It. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the Organization's internal control or on compliance. This report is an integral part of an audit performed In accordance with Government Auditing Standards in considering the Organization's internal control and compliance. Accordingly, this communication Is not suitable for any other purpose. March 30, 2015 Pasadena, California -17- ACCOUNTANCY KRISTIN CREIGHTON, CPA, Parhier JAMEN WULZM, CPA, M.S., Partner INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133 To the Governing Board Santa Anita Family Service, Inc, Monrovia, California Report on Compliance for Each Major Federal Program We have audited Santa Anita Family Service, Inc.'s compliance with the .types of compliance requirements described In the OMB CfrcularA-133 Compliance Supplement that could have a direct and material effect on each of Santa Anita Family Service, Inc.'s major federal programs for the year ended June 30, 2014. Santa Anita Family Service, Inc.'s major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management Is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of Santa Anita Family Service, Inc,'s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted In the United States of America; the standards applicable to financial audits contained In Government Auditing Standards, Issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit Includes examining, on a test basis, evidence about Santa Anita Family Service, Inc,'s compliance with those requirements and performing such other procedures as we considered necessary in the clroumstances. We believe tl-tat our aud'lt provides a reasonable basis for our opinion on compliance for each major federal program, However, our audit does not provide a legal determination of Santa Anita Family Service, Inc.'s compliance,. Opinion on Each Major Federal Program In our opinion, Santa Anita Family Service, Inc, compiled, In all material respects, with the types of Fax compliance requirements referred to above that could have a direct and material effect on each of its 626,49,7091 major federal programs for the year ended June 30, 2014. 1;011 Free, Report on Internal Control Over Compliance 877.449.6321 Management of Santa Anita Family Service, Inc., is responsible for establishing and maintaining web effective Internal control over compliance with the types of compliance requirements referred to gochnercpas,com Address -18- 251 S. LakeAvenue Shite 190 Pasadena, CA 91101 above. In planning and performing our audit of compliance, we considered Santa Anita Family Service, Inc.'s Internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on Internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of Santa Anita Family Service, Inc.'s Internal control over compliance. A deficiency In Internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness In Internal control over compliance Is a deficiency, or combination of deficiencies, in internal control over compliance, such that there Is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. We consider the deficiency in Internal control .over compliance described in the accompanying schedule of findings and questioned costs as item 2014-02 to be a material weakness. A slgnlflcant deficiency In Internal control over compliance is a deficiency, or a combination of deficiencies, In Internal control over compliance with a type of compliance requirement of a federal program that Is less severe than a material weakness In internal control over compliance, yet important enough to merit attention by those charged with governance. Santa Anita Family Service, Inc.'s response to the findings Identified In our audit Is described In the accompanying schedule of findings and questioned costs, Santa Anita Family Service, Inc.'s response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. The purpose of this report on Internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. March 30, 2015 Pasadena, California -19- SANTA ANITA FAMILY SERVICE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED JUNE 30, 2014 A. SUMMARY OF AUDIT RESULTS 1. The Independent Auditor's Report expresses an unqualified opinion on the financial statements of Santa Anita Family Service, Inc. (the Organization). 2. A material weakness and significant deficiency relating to the audit of the financial statements is reported In the Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards. 3. No instances of noncompliance material to the financial statements of the Organization were disclosed during the audit. 4. A material weakness relating to the audit of the major federal award programs is reported in the Independent Auditor's Report on Compliance for Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A-133. 6. The Auditor's Report on Compliance for the Major Federal Award Programs for the Organization expresses an unqualified opinion. 6. The programs tested as major programs included: Family Support, CFDA No. 93.556 Family Preservation, CFDA No. 93.556 Family Preservation - Hillsides, CFDA No. 93.556 Pathway General Relief, CFDA No. 93.558 Calworks Prototypes, CFDA No. 93.558 Community Services Block Grants - Domestic Violence, CFDA No, 93.569 Community Services Block Grants - Domestic Violence, CFDA No. 93.569 Community Services Block Grants - Seniors and Disabled Adults, CFDA No. 93,569 Community Services Block Grants - Seniors and Disabled Adults, CFDA No. 93.569 Community Services Block Grants - Child and Family Development, CFDA No, 93.569 Community Services Block Grants - Child and Family Development, CFDA No. 93.669 Community Services Block Grants - Parenting Skills Enhancement, CFDA No. 93.569 Community Services Block Grants - Substance Abuse Prevention, CFDA No. 93.569 WIA Youth Activities - In -School Youth, CFDA No. 17.259 WIA Youth Activities - Out -of -School Youth, CFDA No. 17.259 7. The threshold for distinguishing Types A and B programs was $300,000. 8. The Organization was not determined to be a low-rlsk audltee, -20- SANTA AAITA FAMILY SERVICE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) FOR THE YEAR ENDED JUNE 30, 2014 B. FINDINGS -FINANCIAL STATEMENT AUDIT gist rl feahnes Finding 2014-01: Oversight and Monitoring of Controls Related to Accounting for Governmental Grants and Compliance Requirements Audits from governmental funding agencies and our audit noted that the Organization was not in compliance with OMB Circular A-122. As a result the Organization has gained a better understanding of federal compliance requirements and reallocated costs in accordance with Circular A-122. This resulted in a restructure of the process by which the Organization accounts for contract costs in order to meet the federal compliance requirements. Based on audit results and administrative changes that have occurred, we feel the Organization has made appropriate steps to Implement policies and procedures to be in compliance with federal regulations as they relate to OMB Circular A-122. However, the Organization needs to develop policies and procedures to monitor those changes regularly. Management Response Management Is continually educating ourselves to help ensure we understand the requirements of each contract. We are in the process of designing policies and procedures to implement that will help ensure that Santa Anita Family Service, Inc. is allocating cost in accordance with OMB Circular A-1 22 regulations. C. FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARD PROGRAM AUDIT Finding 2014-02: Allowable Costs/Cost Principles - Indirect Cost Allocation - Material Weakness in Internal Controls Over Compliance CFDA Award Questioned Number CFDA Program im Tltle Federal Year Costs 17.259 WIA Youth Activities Department of Labor 2013-14 None Noted 93.556 Promoting Safe and Department of Health 2013-14 None Noted Stable Families and Human Services Criteria: OMB Circular A-122 requires Non -Profit Organizations to charge programs or grants actual costs incurred directly or indirectly. indirect costs may be allocated based on the simplified allocation method, multiple allocation base method, direct allocation method or a special Indirect cost rate. Condition: We tested the Organization's cost allocation plan and noted the Organization used budgeted costs and budgeted allocation percentages instead of using actual costs incurred or actual percentage of costs Incurred in their initial allocation of indirect costs. -21- SANTA AAITA FAMILY SERVICE, INC. SCHEDULE OF FINDINGS AND QUESTIONED COSTS (CONTINUED) FOR THE YEAR ENDED JUNE 30, 2014 C. FINDINGS AND QUESTIONED COSTS - MAJOR FEDERAL AWARD PROGRAM AUDIT (continued) Finding 2014-02: Allowable Costs/Cost Principles - Indirect Cost Allocation - Material Weakness In Internal Controls Over Compliance (continued) Effect: Failure to properly allocate actual costs incurred could result In misstatement of the actual costs reported to funding agencies. Cause: The Organization experienced vacancy and turnover for an extended period of time In the Accounting Manager position which did not allow for the appropriate monitoring and understanding of compliance requirements related to OMB Circular A-122. Recommendation: The Organization should continue to monitor the use of the revised OMB Circular A-122 compliant cost allocation pian. Management's Response: As of March 30, 2015 Santa Anita Family Service, Inc. revised its allocation methods to conform with OMB Circular A-122 and retroactively applied the changes to the fiscal year ended June 30, 2014. 501 SANTA ANITA FAMILY SERVICE, INC. SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FOR THE YEAR ENDED JUNE 30, 2014 A. PRIOR AUDIT FINDING -FINANCIAL STATEMENT AUDIT U iiiffgntI file :y: Finding 2013-1: Understanding of Financial Accounting and Reporting, and Year•End Adjustments During the audit for the year ended June 30, 2013, we proposed seven misstatements to management, which we identified as a result of our audit procedures. We also recorded one adjustment provided by management that was not recorded prior to the audit. The areas affected by these adjustments included prepaid expenses, pledge receivable, fixed assets, accounts payable, capital lease payable, net assets, Income and expense. We recommend that all adjusting entries be recorded prior to the audit to help mitigate the risk that the financial statements are materially misstated. A formal year-end close process should be established. Such an approach would detall all the critical steps in the year-end close as well as the account analysis and schedule preparation required for the audit. Due dates would also be monitored so that the process stays on target for the established time deadline. Strict adherence to this schedule will allow for the year-end work and audit preparation to be a much less time-consuming and arduous process. During the year ended June 30, 2013, the Administrative Manager, who was responsible for overseeing the accounting staff, resigned from the Organization. Since that time, this position has experienced a high turnover rate. The persons who have held the position lack a solid understanding of financial accounting and reporting. In addition, the existing accounting staff do not always appear to have the necessary understanding of U.S. generally accepted accounting principles (GAAP) to properly record transactions for financial reporting purposes, such as year-end adjustments typically recorded before an audit begins. The current accounting department performs adequately In the basic accounting and recordkeeping function. However, we feel the process Is lacking a higher-level supervisory or review function typically performed by a Chief Financial Officer (CFO) or equivalent. Many of the special accounting issues for nonprofit organizations have become Increasingly complex and require extensive expertise to ensure that the accounting and reporting are accurate and in accordance with applicable standards. A CFO, either hired or contracted on a part-time basis would provide the needed higher-level accounting supervisory role consistently throughout the year. We believe that the misstatements we Identified during the audit may have been reduced or avoided if the Organization had someone In this position. We also recommend the Organization continue to work with its existing staff to further their knowledge of accounting. -23- SANTA ANITA FAMILY SERVICE, INC. SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS (CONTINUED) FOR THE YEAR ENDED JUNE 30, 2014 A. PRIOR AUDIT FINDING - FINANCIAL STATEMENT AUDIT (continued) Finding 2013-1: Understanding of Financial Accounting and Reporting, and Year -End Adjustments (continued) Management Response Management understands the importance of maintaining a solid financial system to record and review the appropriate documentation and supporting evidence In order to properly report the financial position of Santa Anita Family Service, Inc. (SAFS). SAFS has had three accountants in the past 12 months. Mistakes and incompetencies were experienced and resulted In these findings. The Board Is aware of this situation and has recruited a CPA as a board member who has agreed to assess our accounting functions and make recommendations. In addition, we have begun this process and have Identified a number of improvements that can be made. SAFS Is in the process of reorganizing the accounting department to properly report the financial position of the Agency. Management has Identified some areas for improvement to enhance the department's ability to properly report; which includes but not limited to, a new automated bank reconciliation process that would report cash status in a timely manner, a system and methodology to back up Information, an automatic payroll entry system to decrease human error, an accounting flowchart that identifies the assigned task and outflow. In addition, Management will check for compliance with the Agency's internal control regulations and analysis of current information security to identify and Improve potential weakness in the current accounting process. We believe these actions will address the auditor's recommendations. Status Although the Organization has made improvement towards addressing this control deficiency, we proposed five misstatements to management during the current audit, which we identified as a result of our audit procedures. We also recorded two adjustments provided by management that was not recorded prior to the audit. The areas affected by these adjustments included contracts receivable, accrued expenses accounts payable, capital lease payable, net assets, Income and expense. Management Response Management continues to implement the plans outlined in last year's Management Response, B, PRIOR AUDIT FINDING -MAJOR FEDERAL AWARD PROGRAM AUDIT None Do APPLICATION CHECKLIST ORGANIZATION Service Center for Inde endent Life Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo at 626 960-4011 ext 354. 1, x APPLICATION FORM 2. x BUDGET PROPOSAL (ATTACHMENT A) 3. x BOARD OF DIRECTORS AFFIDAVIT 4. x ORGANIZATION BY-LAWS 5. x CHARTER OF ARTICLES OF INCORPORATION 6. x IRS TAX EXEMPT STATEMENT 7. x MOST RECENT AUDITED FINANCIAL STATEMENT 8. x PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on January 10, 2017. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. _3p FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2017-2018 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: Service Center for Inde endent Life Agency Address: 107 Address 5....S ring St. Claremont Street City Zip Code Agency DUNS#: 956021299 Administrator: LarrymGrable Title: Executive Director Administrator Telephone: 909 21 6722 Fax: tqp,9445-0Z27 Administrator Email: Lary r scil®il .org_ Project Site Address: 107 Number S. Spring St. mm -Claremont 91711 Street City Zip Code Project Manager: Larry Grable Title: Executive Director Project Manager's Telephone: (909) 621-6722 Fax: 909).445.-.0727 Project Manager's Email: Larr ,cil _ilc.or Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Please see attached pqqq A. Has the Agency previously received funding from the City of Baldwin Park? Yes (if yes, number of years X No -4- Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). Our mission statement reads Service Center for Independent Life (SCIL) seeks to empower all persons with any disability, in their quest for greater personal independence, and to advocate for a barrier -free society. SCIL was incorporated in 1980 by a group of Claremont residents with disabilities along with their families and friends. Among those pioneers were Ann and Ewen McIntyre, Reverend James Angell, Robin Olson and Nancy Groener, who served as the indestructible foundation that saw the agency grow to a fully certified Independent Living Center (ILC) by the State Department of Rehabilitation in 1992. From 1980 to 1992, The agency was supported solely by private donations and a $5000 annual grant from the city of Claremont. Today, the agency represents more than 150,000 individuals with disabilities living in 22 cities and unincorporated areas of Los Angeles County. Service Center for Independent Life, now identified as the ILC serving the East San Gabriel and Pomona Valleys, is part of a network consisting of 29 such Centers throughout the State of California, and one of 480 that make up the nationwide network of Independent Living Centers. Recognized as a powerful force for change, together we work closely with legislators, advocating for the rights of persons with disabilities. SCIL works with persons with disabilities of all ages. Services include but are not limited to: self -advocacy training, assistive technology, housing information, independent living skills training, peer counseling, benefits planning and information & referral services. All services are provided at no cost to SCIL consumers. No other resource offers the same array of services and cross disability expertise provided by SCIL. The goal of SCIL is simply to encourage and support people to make good choices and exercise control over their own lives and provide expanded access to information and resources to assist them in increasing their independence. SCIL will work with anyone who comes to us regardless of their disability, race, gender, life style, or religious persuasion. At present, 80% of our staff and 60% of our Board of Directors are people with disabilities, giving us a unique insight into what our consumers face each day permitting us to more effectively serve our consumers. 19 PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested M, �00-00 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Please see attached page B. Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) People with disabilities of all ages and seniors. Describe any special characteristics of your client population. Our lin copulation consists of.oeor)le with disabilities of all ages and seniors. We seryp pdLnarqy low income individuals and families but we do not turn away ante !M.ardless of income or disgbLflity. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). .5« Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Service Center for Independent Life (SCIL) is pleased to present the following proposal for its new "Community Diversion Project." The purpose of this project is to promote independence and greater quality of life amongst senior citizens and people with disabilities by providing devices used to increase one's ability to function independently in their homes such as wheelchair ramps, grab bars and shower chairs. As time goes on, more and more people will be at risk of being forced out of their homes and into nursing homes due to the lack of installation of the proper equipment necessary to function independently in their homes. The six activities of daily living that the insurance companies and the government use to determine whether someone needs nursing assistance consist of eating, bathing/hygiene, dressing, grooming, mobility and toileting. If an individual cannot perform even two of these tasks they will be forced into a nursing home. In California the cost of long term care ranges from $7,000 - $8,000 per month. Some people may qualify for public programs that will help with the cost, but most will have to rely on their savings, income, annuities, trusts or even their mortgage. Regardless of if people can afford it, long term care in a nursing home is not usually how people want to spend the rest of their lives. Diversion is a form of assistance that we hope to provide with this project. At times something as simple as having one grab bar installed in the bathroom can mean the difference of someone being able to stay in their home or being forced to leave. The knowledge and resources in terms of what is needed to prevent transition into nursing homes can be hard to come by. The cost of obtaining the devices needed and having them properly installed can be expensive. Grab bars cost upwards of $30 plus the added $100 or so for the handyman to install them, wheelchair ramps can cost up to $250 and shower chairs go up to around $60. 24.9% of the population of the City of Baldwin Park are living below the poverty level and simply cannot afford to pay for this on their own. The goal of the "Community Diversion Project" for the upcoming year will be to provide diversion services for at least 20 low income residents living in Baldwin Park. SCIL hopes to work with the City of Baldwin Park to obtain funds to start and grow this project. The funding we are asking for is a total of $15,000. As an Independent Living Center we are mandated by the state and federal government to provide diversion services but we are not given the extra funds to do so. The funding we receive by the state and federal governments is for operating costs alone. The entire $15,000 we are requesting from the City of Baldwin Park will be going to the citizens of Baldwin Park. Operating costs, salaries, benefits and travel expenses are all bore by SCIL. Our goal as an independent living center is to promote independence for everyone. We envision this program growing year by year and becoming another perk of being a citizen of this great city. SCIL is excited for the opportunity to partner with the City of Baldwin Park to be able to help its residents live independently and happy in the community. CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes x No 2, Address Yes x No 3. City in which client last resided. Yes No x 4. Number of family members. Yes x No 5, Total family (household) income. Yes x No_ 6. Ethnicity Yes x No 7. Female head of household Yes x No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below: Larry Grable Executive Director Print Name Title of Officer Signatre Date _6. ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be. PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individls Youths Households ___7 Please provide the actual number of your agency's total clients assisted to date and the prqLqcted data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year BALDWIN PARK ENTS ..... .. ID....... NON-BALDWIN PARK RESIDENTS Actua.l.... 07/1/16 TO Current 31 .7- 343 Projected 07/01/17 TO 06/30/18 36 377 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: R Abused children ■ Battered spouses ■ Elderly persons • Illiterate persons • Persons with acquired Immune Deficiency Syndrome (AIDS). ® Adults meeting Bureau of Census definition of severally disable persons • Homeless persons • Migrant farm workers Which further describes the activity you are proposing? A) X The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible -income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. F- LU W 0 m W Cl) a O w a T d B m F - v M c a) o coo n w Wt CD (0 'a O Iq 00 N O O O n N C O 00 00 M N N T M N n n r O m �+ O 3 T I— LL ... 6 .. �. . ------- .. ..... .a w - O v Ott000N0 Om 0.t y 0) i OOONv- - O N O n N n a Oma- 0 M O C 00MNM r CA L o) 4.0 0 O... v',.., T 00 M Li.l ,,,... . .,...m, ..m.. ....,. .._.. ,... . _.--_ --- —._._ ------------ - ------ __ ........... ... ....... 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N d I m (De O O O r m O O O LO LO O U -)N N U U O O O O O T- O O O O O O O �- N a cm tm 'a aOO O O O O In O O O O�� O W 7 +N+ C O O O O O O O � O O O O It (O M Lm O 7 O O O O O O N O O O' NiO O � C F- LL M M LO LO r- LO M 0 d' r-' N In . .. --------- _ CL m 0 O I O N N I N .a LO N i i CO d O O OO O 01 O O O In O O O O 0 O LO (0 c- N O O O O O O O O T- O O O O 14- M M 4a v- O r- O O O O O N O O O N O (O f` U O O 00 00 LO Lb , LO M CO ,t N , Lo r O .-. N a N U U O O O O C) O O O O O O O O O O U N d d _ N M � J N cn _ - a= N a > a) U' ca LLI m CL N •Q � cLa W m -0 E cn CL 0 U N a) C� M i m E a) �/ Q CO C 0 � � � o (D CO E m c c a) - Q. O W o 0 Co cn m D (DID L- � �' ai a Q O~ � O I°' O 0- U U +° N M � 6 C.6I� a0 07 r r r W H Q. BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1. Anne Marie Sullivan Chair 12/31/2016 2. Paul Avila Treasurer 12/31/2017 3. Ed Del Castillo Vice Chair 12/31/2018 4. Cheryl Thurston Board Secretary 12/31/2016 5. Bruce Jacobson Officer 12/31/2019 6. Caitlin Windsor Officer 12/31/2018 7. Rachel Robison Officer 12/31/2018 8. Alan Leahy Officer 12/31/2018 *Please see attached form for full list of board members Name of Executive Director Lar_ _ Grable CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. -11- AGENCY CERTICATION As the Executive Director, or duly authorized representative of Service Center for Independent Life (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Larry Grable Print Name Signatum- Phone Number la�e-scil-ilc.org Email Address Executive Director Title of Officer r Z -- 0 e. Date Has the agency received notification of findings or concerns in the past 5 years? No If Yes, Please explain Please provide corrective actions taken: -12- SERVICES CENTER FOR INDEPENDENT LIVING Board of Directors — April 9, 2014 Officers: Bruce Jacobson 5093 California Avenue Norco, CA 92860 Cell: (714) 473-8776 bjacobson@AQMD.gov Profession: Facilities Management Employer: Air Quality Management District Community Representation: Accessible Parks & Recreation; Sports Term ends: 12/31/2019 Disability -Hearing Loss/Diabetic Caitlin A. Windsor 25 Rainbow Ridge Road Phillips Ranch, CA 91766 Cell: (909) 568-9247 ckittensw@gmail.com Profession: Hearing Instrument Specialist Employer: Allied Hearing Services Community Representation: Hearing Loss Term ends: 12/31/18 Disability -Hearing Loss *Cheryl Thurston -Board Secretary 8652 Tangelo Court Fontana, CA 92335 909 -821 -9589 -Home 909 -829 -1466 -Cell Cthurston74 mail.corn Term Ends:12/31/16 Disability -Blind *-Executive Committee Rachel Robison 1609 Naomi St #3 West Covina, CA 91792 Cell: (626) 257-4567 rprobison@gmail.com Profession: Disabilities Coordinator Employer: CalOptima Term Ends: 12/31 /18 *Anne Marie Sullivan- Chair 522 Bradford Ct Claremont, CA 91711 909-267-9168 Sullivanam225@gmail.com Term Ends: 12/31 /16 Disability -Blind *Paul Avila -Treasurer PO Box 1474 Covina, CA 91722 0-626-915-3915 C-213-307-1386 PatjIayiIa51gl) a ol.coni Term ends:12/31 /17 *Ed Del Castillo -Vice Chair 440 Winton Way Upland, CA 91786 Home(909)946-5682 ry le lcasmtilr Community Representation -Parent Term Ends: 12/31/18 Alan Leahy 415 W. Foothill Blvd., Suite 208 Claremont, CA 91711 Phone: (909) 625-4000 Community Representation: Lawyer Term Ends- 12/31/18 Chris Carnegie 3922 Obsidian Rd San Bernardino, CA (626) 399-4232 chris@tricomcomputers.com Profession: IT Company Owner Term Ends: 12/31/19 Rycharde Martindale -Essington 736 Mansfield Dr Claremont, CA 91711 951-288-4356 r.martindale.essington@gmail.com Profession: Customer Service Coordinator Term Ends: 12/31/19 BY-LAWS Amended March 8, 2016 ARTICLE I: NAME AND LOCATION Section 1 The name of this non-profit Corporation shall be the Service Center for Independent Life, Inc. aka SCIL. Section 2 The principal place of business shall be in the County of Los Angeles, State of California, at such place as shall be designated by the Board of Directors. The Board of Directors may establish additional offices and/or places of business at such place or places within the greater L.A. County area. ARTICLE II: PURPOSE Section 1 The primary purpose of this Corporation is to assist persons with disabilities to live more independently and productively in the community. The goal of independence can be achieved through ongoing information, referral, direct services and specialized training provided by SCIL. The Corporation serves people with all disabilities regardless of color, ethnicity, creed, age or income. The Corporation is organized exclusively for educational and charitable purposes within the meaning of section 501(C)(3) of the Internal Revenue Code of 1984. ARTICLE III: BOARD OF DIRECTORS Section 1 The management and control of affairs of this Corporation shall be vested in and exercised by the Board of Directors. Section 2 It shall be the duty of the directors to: a) Perform any and all duties imposed on them collectively or individually by law, by the Articles of Incorporation of this Corporation, or by these Bylaws_ b) Appoint and remove, employ, discharge and, except as otherwise provided in these Bylaws, prescribe the duties and fix the compensation, if any, of all officers and agents of the Corporation. c) Supervise all officers, agents and the Executive Director of the Corporation to assure that their duties are performed properly. d) Regularly attend and participate in Board meetings, training sessions, special meetings and SCIL functions as appropriate. e) Register their addresses with the Secretary of the Corporation. Notices of meetings mailed or telegraphed to them at such addresses shall be valid notices thereof. f) Demonstrate an interest in SCIL and its missions, goals, objectives and programs. g) Understand and subscribe to the Independent Living Philosophy. h) Participate fully, openly, and respectfully in meetings - sharing insight, ideas and suggestions. i) Make decisions on issues, policies and goals based on careful consideration of facts and relevant data. Section 3 The rnernbers of the Board' of Directors shall be the only voting members of this Corporation. The Beard of Directors shall have the authority to grant non-voting associate membership and honorary membership in this Corporation. Section 4 The government and management of this Organization and all corporate powers shall be exercised under and by the authority of the Board of Dire ,tors. The Board of Directors shall rnake such rules and regulations for the management and operation of this Organization not inconsistent with law or with these Bylaws as may be proper and expedient. Section 5 The Board of Directors may authorize any officer or officers, in the name of and on behalf of the Corporation, to enter into any contract or execute and deliver any instrument or to sign checks, drafts or other orders for payment of money or notes or other evidence of indebtedness„ and such authority may be general or it may be confined to specific instances* and, unless so authorized by the Board of Directors, no officer shall have the power or authority to bind the Corporation by either contract or engagement, to pledge its credit or to render it financially liable for any purpose in any account. Section 6 Any person who subscribes to the purposes of this Organization and who is not an employee of the Corporation is eligible for nomination and election to the Board of Directors. Section 7 The number of members of the Board of Directors shall be a minimum of 6 and a maximum of 12. A quorum shall be determined at any regularly scheduled board meeting by a simple count of those board members present. Of the seated Board members, 51 % shall persons with a disability Members of the Board of Directors will be representatives from community organizations, or members of the community at large. All members shall be elected to the Board by a 2/3 vote of the members present at any regular monthly meeting of the board. Section 8 Compensation: Board of Directors shall serve without compensation except that, by Board resolution, they shall be allowed and paid their actual and necessary expenses incurred in attending Board of Directors meetings. In addition, they shall be allowed reasonable advancement or reimbursement for expenses incurred in the performance of their regular duties as specified in Section 2 of this Article. Board members may not be compensated for rendering services to the Corporation in any capacity other than Board members unless such other compensation is reasonable and is allowable under the provisions of Article IV Section 2. Section 9 The Board of Directors shall be elected to a 3 year term. Section 10 The Board of Directors shall elect, by two-thirds (2/3) vote, all officers of SCIL. Section 11 Any board member who has three unexcused absences from regular .monthly Board meetings within a given year will be considered 4n hnw submitted his/her resignation. He/she will be notified in writing that his/her resignation has been considered and accepted. The resulting vacancy shall be filled in accordance with the procedures in Section 6 of this article. Section 12 Any officer or director can be removed from office by two-thirds (2/3) vote of the total membership of the Board of Directors at any meeting thereof. ARTICLE IV: OFFICERS Section 1 The officers of the Corporation shall be a Chair, a Vice Chair, a Secretary, and a Treasurer. The Corporation may also have, at the discretion � of the Board of Directors, one or more Vice Chairs, one or more Assistant Secretaries, one or more Assistant Treasurers, and such other officers as may be appointed in accordance with the provisions of these Bylaws. All officers must be members of the Board of Directors at the time of their election to office. At the discretion of the Board of Directors, they may elect one member to serve as both Secretary and Treasurer. When this does occur, the officer shall be referred to as the Secretary -Treasurer. A. CHAIR OF THE BOARD: The Chair shall preside at all meetings of the Board of Directors and shall exercise and perform such other powers and duties as may be required by law, by the Articles of Incorporation, or by these Bylaws, or which may be prescribed by the Board of Directors from time to time. He/She shall appoint the chair and members of any and all committees both permanent and ad hoc. The Chair shall be responsible for the conduct of the annual performance review of the Executive Director. The Chair is "ex - officio" member of any and all committees. B. VICE CHAIR: In the absence of the Chair, or in the event of his/her inability or refusal to act, the Vice Chair shall perform all the duties of the Chair. When so acting, he shall have all the powers of and be subject to all the restrictions on the Chair. The Vice Chair shall have other powers and perform such other duties as may be prescribed by law, by the Articles of Incorporation, or by these Bylaws, or as may be prescribed by the Board of Directors from time to time. C. SECRETARY: The Secretary shall keep and maintain, or cause to be kept and maintained, a record of all proceedings of the Corporation and Board of Directors, give notice of all meetings and maintain the official correspondence of the Corporation. The Secretary shall affix the corporate seal of the Corporation to such documents as these Bylaws or as the Board of Directors shall, from time to time, require. D. TREASURER: The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the Corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital and surplus. The Treasurer shall deposit or cause to be deposited all moneys and other valuables in the name of and to the credit of the Corporation in such banks or depositories as may be selected by the Board of Directors and shall render to the chair and directors, whenever they request it, an account of all his/her transactions and a statement of the financial condition of the Corporation and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or by the Bylaws. The Treasurer shall serve as chair of the Finance Committee and shall assure that the responsibilities of the Finance Committee are carried out. ARTICLE V: COMMITTEES Section 1: STANDING COMMITTEE Except as hereinafter otherwise provided, the following standing committees, which shall from time to time make written or oral reports of their activities, shall be appointed for a term of two (2) years by the ,,. �� hair as soon as feasible after his/her election and induction and their membership shall be reported to the Board of Directors at or before the next ensuing regular meeting. 1. EXECUTIVE COMMITTEE • The Executive Committee shall consist of the elected offirerc of the Corporation, and may include up to 3 additional members appointed by the chair. • The Executive Committee shall be fully empowered to exercise all the functions of the Board of Directors between regular meetings of the Board. All actions taken shall be submitted to the full board at the next regularly scheduled meeting. • A quorum of the Executive Committee shall consist of three (3) members being present. Section 2: AD HOC COMMITTEES 1. MEMBERSHIP & NOMINATING COMMITTEE • The Membership & Nominating Committee shall act in accordance with the provisions of Article VII. FINANCE, DEVELOPMENT and AUDIT COMMITTEE • The Finance and Development Committee shall be concerned with any financial matters that are related to the functioning of the Corporation. Their responsibilities shall be established according to the needs of the Corporation as determined by members of the Finance Committee subject to approval of the Board of Directors. The Treasurer shall be chair of the Finance and Development Committee. The Finance and Development Committee shall be concerned with selecting and implementing marketing/communications and fundraising projects for the Corporation. This Committee may include such additional interested persons who support the goals and objectives and mission of the Corporation and who are committed to insuring financial stability of the Corporation. These persons shall be appointed by the Chair and need not be Board members. 3. PERSONNEL AND PROGRAM COMMITTEE Formatted:IndentLeft o • The Personnel and Program Committee shall be concerned with monitoring and updating personnel policies and procedures as appropriate and necessary. This committee shall monitor current labor laws and assure agency policies are in compliance with applicable state and federal law and regulations governing grants and awards to the agency. The Personnel and Program Committee shall be concerned with the agency's compliance with specifications of the Corporation's: a) Governing documents b) Grant contracts c) Policies and procedures of the Corporation's programs, Section 3 The Board of Directors may create such additional committees as are, in their judgment, necessary for properly conducting the affairs and business of the Organization. These committees do not necessarily need to be composed of members of the Board of Directors. Committees are advisory only and shall report to the Board of Directors. No committee shall take action on behalf of or in the name of the Corporation without approval of majority vote of members at a meeting at which a quorum is present. ARTICLE VI: ASSOCIATE AND HONORARY MEMBERS Section 1 Any person who has a sincere interest in the objectives of this Organization may become an associate member. Associate members shall enjoy no property interests in the assets of the Corporation, nor shall they have the right to vote or hold office by virtue of their associate membership. Section 2 Any person may become an associate member of this Organization by making annual financial contributions to the Corporation. Membership shall run for the calendar year which said financial contribution was made, except those persons making contributions after October 1 shall be considered associate members of this Organization during the following calendar year. All associate memberships in this Organization shall expire on December 31 of each calendar year. Section 3 At the time of adoption of these by-laws, the categories for associate membership shall be: Individual; Family; Supporting; Patron; and Organization. Subsequent changes in these categories as well as the fee levels shall be effected from time to time by a majority vote of the total membership of the Board of Directors at any regular meeting. Section 4 The Board of Directors may, at its discretion, elect honorary, supporting, advisory members and/or trustees. The above categories cited shall pay no dues, shall enjoy no property interests in the assets of the Corporation and shall not have voting rights nor be responsible for any liabilities incurred by the Corporation. ARTICLE VII: NOMINATION PROCEDURES Section 1 Nominations of new Board Members shall originate from the Board of Directors. The Board shall propose for nomination candidates for board membership, names of candidates to fill vacancies on the board and slate of officers for the Corporation. Potential candidate names may be submitted to a member of the board by members of the community, consumers or anyone that has a relation with SCIL. The first step for a prospective new Board Member shall be to submit a resume and application to the sitting board members for review. Prospective Board Members shall then meet with the Executive Director to discuss the role and responsibility of a Board Member. After the meeting with the Executive Director, the prospective member should attend a minimum of 2 regular board meetings before a vote can be taken for approval to the board. A (2/3) vote shall be required for approval. Once approved, the new member shall submit and clear a background check that also includes running their name through the Megan's Law website prior to being seated on the Board. ARTICLE VIII: MEETINGS OF THE BOARD OF DIRECTORS Section 1 The Board of Directors shall meet a minimum of one Annual Meeting (in January) and three other meetings each year. ARTICLE IX: ANNUAL MEETING Section 1 The annual meeting of the Corporation shall be each year and shall be for the purpose of the Board making an Annual Report, including the report from the Nominating Committee. Notice of the time and place of each annual meeting shall be given by the Secretary, by the mailing of a printed or written notice, to each member not less than ten (10) days prior to the meeting. Section 2 The Secretary of the Corporation shall prepare, or cause to prepare to be sent or published all notices herein mentioned. ARTICLE X: FISCAL YEAR Section 1 The fiscal year shall begin on the first day of October in each year and shall run through September 30 of the following year. ARTICLE XI: AMENDMENTS Section 1 These Bylaws may be amended or repealed by a (2/3) vote of the total membership of the Board of Directors provided, however, that written notice of any proposal to amend or repeal any of the Bylaws shall be mailed to each director at least twenty (20) calendar days in advance of the meeting at which said amendments or repeal is to be voted upon. Section 2 The Corporation shall keep in the principal office, for the transaction of business, the original or a copy of the Bylaws, as amended or otherwise altered to date, certified by the Secretary of the Corporation, which shall be open to inspection by the members at all reasonable times during office hours. A Braille or tape copy shall be made available upon request. Section 2 A quorum shall consist of a majority of current board membership, two of whom iiiUSt be Onit,er5. T he Board %aiiiiot Coiid'UCi business at a regularly scheduled meeting without a quorum being present. Section 3 All Meetings of the Board of Directors shall be open; but nothing therein shall prevent the Board of Directors, by resolution or other appropriate action, convening in the 'Executive Session' for the consideration of any personnel matter or matters of a confidential nature which may come before it. Section 4 The Board of Directors may conduct telephone or electronic polls of its members to expedite matters of an emergency nature only. These polls are required to be conducted appropriately, with all board members contacted. All activities carried out in this manner shall be indicated in the minutes of the next regular meeting. Section 3 Special meetings of the Board of Directors may be called at any time on the order of the Chair, Vice Chair or on order of four (4) or more directors. The Secretary shall notify each member of the Board, specifying the purpose thereof and the time and place of the meeting at least two (2) days prior thereto. The transactions of any special meeting of the Board of Directors, however called and noticed and wherever held, shall be as valid as though made at a meeting after regular call and notice, if a quorum is present and if, either before or after the meeting, each of the Directors not present signs a written waiver of notice or consent to hold the meeting or an approval of the minutes of such meeting. All such waivers, consents or approvals shall be filed with the corporate records or made part of the minutes of such meeting. Section 6 The Executive Committee of the Board of Directors is empowered to act for the full Board between the monthly meetings. Actions taken by the Executive Committee shall be ratified at the monthly meetings by the full Board. ARTICLE XII: BYLAWS The by-laws shall be reviewed annually. ARTICLE XIII: SEAL The Corporation shall have a common seal and shall have inscribed thereon the name of the Corporation, the date of its incorporation and the word "California". ARTICLES OF INCORPORATION Restated October 21, 2013 The undersigned certify that: 1. They are the Chairman of the Board of Directors and the Secretary, respectively of Services Center for Independent Living, a California Corporation. 2. The Articles of Incorporation of this Corporation are amended and restated to read as follows: ARTICLE I The name of this Organization shall be Service Center for Independent Life. ARTICLE II This Corporation is a nonprofit Public Benefit Corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. A. The specific purpose of this Corporation is to improve the quality of life of persons who are disabled; B. To work with persons who are disabled in developing viable options for their lives, empowering them to act on the choices they have made; C. To cooperate with private organizations, government agencies, and individuals whose activities and interests concern the needs of persons who are disabled; and D. To do whatever else is required to assure the viability of the Organization. ARTICLE III This Corporation is organized and operated exclusively for charitable purposes within the meaning of the Internal Revenue Code section 501(c)(3) and no substantial part of the activities of this Corporation shall consist of carrying on propaganda or participating or intervening in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. ARTICLE IV The property of this Corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this Corporation shall ever inure to the benefit of any Director, Officer, or Member thereof, or to the benefit of any private person. Upon the dissolution or winding up of the Corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this Corporation shall be distributed to a nonprofit fund, foundation, or corporation, which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Internal Revenue Code section 501(c)(3). 3. The foregoing amendment of Articles of Incorporation has been duly approved by the Board of Directors in their regularly scheduled September meeting held Tuesday, September 10, 2013. 4. Outside its Board of Directors, this Corporation has no members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. Date: October 29, 2013 Larry Grable, Chairman Cheryl Thurston, Secretary 01/11/2013 FRI 14:45 FAX 9094450727 ServCntr4IndependLi.v.ing -a-•-; TBW Susan Internal Revenue Service Date: January 9, 2002 Services Center for Independent Living P.O. Box 549 Claremont, CA 97-1--l-1-0549 Ij19)1 Dear Sir or Madam: RF CF1 Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Person to Contact: Mrs. Coghill 31-07426 Customer Service Representative Toll Free Telephone Number: 8:00 a.m. to 9:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 95-3536676 001/003 This letter is in response to your request for a copy of your organization's determination letter. This letter will take the place of the copy you requested. Our records indicate that a determination letter issued in February 1981, granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code, Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. 01/11/2013 FRI 14:45 FAX 9094450727 ServCn-Lr4IndependLiving --- TBW Susan 0002/003 M1 �' i i -2- Services Center for Independent Living 95-3536676 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. If your organization had a copy of its application for recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of the exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, John E. Ricketts, Director, TE/GE Customer Account Services 1/1.._1/2013 FRI 14:46 FAX .._, ,. _ . „. an 003/003 9094450727 ServCntr4Int���.a�rxa��av�au�.. 1'k� �aa� STATE OF CALIFORNIA� FRANCHISE TAX BOARD P.O. BOX 942857 SACRAMENTO, CA 94257-0026 In reply refer to 725:41 DE Date May 22, 2001 SERVICES CENTER FOR INDEPENDENT LIVING 109 SPRING ST CLAREMONT CA 91711-4930 EXEMPT LETTER OF GOOD STANDING TE NAME SEF-WI'CE S CENTER FOR INDEPENDENT LIVING t:,ORPORATE NUMBER 0976747 5/18/01 IN The above organization is currently exempt from tax under Section 23701 d of the Bank and Corporation Tax Law and is in good standing with this office at the present time. DEBRA 1127 Public Service Information Telephone: 1-(800)852-5711 FTB 4688 (REV 9.8817.91) SERVICE CENTER FOR INDEPENDENT LIFE SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30,201S There were no findings and questioned costs for fiscal year ended September 30, 2014. 20 SERVICE CENTER FOR INDEPENDENT LIFE SCHEDULE OF FINDINGS AND QUESTIONED COSTS FOR THE YEAR ENDED SEPTEMBER 30, 2015 Sedion i=.Sia:mmaiy of Auditor's Results Financial Statements. 1. Type of independent auditor's report issued on the f inancial statements — unrnodilied opinion. 2. Internal control over financial reporting — No significant deficiency reported, no material weakness reported. 3. Noncompliance considered material to the financial statements — None noted. Federal Awards: 4. Internal control over compliance with requirements applicable to major federal awards programs — No significant deficiencies noted, no material weakness reported. S. Type of independent auditor's report issued on compliance for major programs — Unmodified opinion. 6. Audit findings disclosed that are required to be reported in accordance with section 510(a) of OMB Circular A- 133 — None i. Service Center for independent Life's ("SCIL") major programs were: Name of Federal Program CFDA Centers for Independent Living — AB204 None Centers for Independent Living — Title VIIC 93.432 Centers for Independent Living —ARRA 84.400A 8. Dollar threshold used to distinguish between Type A and Type B programs —$300,000 9. SCIL qualified as low-risk auditee, as that termed is defined by OMB A-133 — Yes Section II — Financial Statement Findings The audit disclosed no items required to be reported in this section. Section III — Federal Award Findings and Questioned Costs The audit disclosed no items required to be reported in this section. 19 Report on/nterno/Control Over Comp&cnce Management of S[|L is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above- in planning and performing my audit of compliance, | considered S[|L's internal control over compliance with the types ofrequirements that could have a direct and material effect on each ma/or federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, I do not express an opinion on the effectiveness of SCIL's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct noncompliance with a type of compliance requirement of federal program on a timely basis. A material weakness in internal control over compliance is z deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of federal program will not be prevented, or detected and corrected, on a timely basis, A significant deficiency in internal control over compliance is a dehciency, ora combination of deficiencies, in internal control over compliance with a type of compliance requirement of federal program that is less severe than a material weakness in internal cont/o| over compliance, yet important enough tomerit attention bythose charged with governance. My consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. | did not identify any deficiencies in internal control over compliance that | consider to be material weaknesses. However, material weaknesses may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope ofmytesting of internal control over compliance and the results of that testing based on the requirement of OMB Circular A-133. Accordingly, this report isnot suitable for any other purpose. Hermosa Beach, CAI March 17,ZO1G lQ [F0|F|[D PG\|[ A[[OUNTA��T AEPORT ON COMPLIANCE FOR EACH MAJOR PROGRAM ANE ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR Independent Auditor's Report Tothe Board ofDirectors of Service Center for Independent Life: Report onCompliance for Each Major Program | have audited Service [enter for independent Life's (^S[|L") compliance with the types of compliance requirements described in the DMB Circular A-133 Compliance Supplement that could have a direct and material effect on each ofS[|L's major federal programs for the year ended September 30, 2015. SOL's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable toits federal programs. Auditurs'Respmsibility My responsibility is to express an opinion on compliance for each ofSC|L's major federal programs based on my audit of the types of compliance requirements referred to above. | conducted my audit of compliance in accordance with auditing standards generally accepted in the United States nfAmerica; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that I plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types ofcompliance requirements referred to above that could have a direct and material effect on o major federal program occurred. An audit includes examining, on atest basis, evidence about SQL's compliance with those requirements and performing such other procedures as | considered necessary inthe circumstances. / believe that my audit provides e reasonable basis for my opinion on compliance for each major federal program. However, my audit does not provide a legal determination of SCIL's compliance. Opinion onEach Major Federal Program In my opinion, SOL complied, in all material respeuz, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended September 30, 20I5. M Compliance and Other Matters As part of obtaining reasonable assurance about whether Sen/ice Center for independent Life's financial statements are free from material misstatement, | performed tests of compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not on objective of my audit, and accordingly, i do not express such an opinion. The results of my tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards, Purpose qfthis Report The purpose of this report is solely to describe the scope of my testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal ountm| or on oomp|iance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. M ~^1�y�[��"��� �- � �V�~", � ��VL.�\�K^��~ �-�����/V�� L[RT|F|FD PU8C: A, CC[]UN�/\Nl REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON] AN AUDIT OF FINANCIAL STATEMENTS PERR]RMED IN A[CORDAN[EVVITI HGQ0���0���TAUD�N�STANDARDS Tothe Board ofDirectors of Service Center for Independent Life: | have audited, inaccordance with auditing standards generally accepted inthe United States ofAmerica and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States' the financial statements of Sen/ice [enter for Independent Life (a nonprofit corporation)' which comprise the statement of financial position as of September 30' 20I5, and the related statement of activities, functional expenses, and cash flows for the year then ended, and the related notes to the financial statements, and have issued my report thereon dated March 17, 2016. Internal Control Over Financial Reporting In planning and performing my audit of the financial statements, | considered Sen/ice [enter for Independent Life's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing my opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of Service Center for Independent Life's internal control. Accordingly, | do not express an opinion on the effectiveness of Service Center for Independent Life's internal control. A deficiency in internal control exists when the design or operation of control does not aUmm management or employees, in the normal course of performing their assigned functions, to prevent, detect, and correct, misstatements onatimely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a materia/ misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or combination of deficiencies, /n internal control that is less severe than a material weakness, yet important enough tomerit attention bythose charged with governance. My consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during my audit | did not identify any deficiencies in internal control that | consider to be mater/a| weaknesses. However, material weaknesses may exist that have not been identified. IR SERVICE CENTER FOR INDEPENDENT LIFE NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS SEPTEMBER 30, 2015 NOTE 1— BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (the "Schedule") summarizes the expenditures of Service Center for Independent Life ("SCIL") under programs of the federal government for the year ended September 30, 2015. Because the Schedule presents only a selected portion of the operations of SCIL, it is not intended to, and does not, present the financial position, revenues, expenses, and changes in net assets of SCIL. For purposes of the Schedule, federal awards include all grants, contracts, and similar agreements entered into directly between SCIL and agencies or departments of the federal government and all subawards to SCIL by nonfederal organizations pursuant to federal grants, contracts, and similar agreements. NOTE 2 — BASIS OF ACCOUNTING The Schedule is presented using the accrual basis of accounting. NOTE 3 - CONTINGENCIES SCIL's grants and contracts are subject to inspection and audit by the appropriate government funding agency in order to determine whether program funds were used in accordance with their respective guidelines and regulations. The potential exists for disallowance of previously funded program costs. The ultimate liability, if any, which may result from these government audits cannot be reasonably estimated and, accordingly, SCIL has no provisions for the possible disallowance of program costs on its financial statements. NOTE 4 — SUBSEQUENT EVENTS SCIL has evaluated subsequent events through March 17, 2016 and has determined that there are no subsequent events requiring adjustment to or disclosure in the financial statements. 14 O ac Q an Tq LL Q N ZLU m a WW C z o C6 U. O O W LU a — W H CC CC C 3w LL ~ Or 0 H W Z W Z a wuj Q V W L++ W w } _V QLLI >J W n N W 0 x V in E m 0 CL` O 0 E m Z H m CL d O1 LL LD M 00 Ln U1 rl U1 � Ln �I H T m a m L Q QJ C) LL O v w 00 L s c ar CL x w Q O cc D: tlo Q c c v v c v CL v c w N C v u vi N Q) u V V aJ QJ ut N C C m m E E m 0 0 mu'—L'—L' ami ami 2 2 w O O O a c C c C C ai ai al E E E C m m m n n n m ar w � O � vi vi vi 6 c w E ;U m m c m c O a! O C C m t O Q v 0 s m c c N C aJ Q N C w 'c? M 1n L' Ln tn � 1L n. W V? W c � 00 E l7 ' cn N Z L V M .0 aJ C U. V z Z rn E m 0 CL` O 0 E m Z H m CL d O1 LL LD M 00 Ln U1 rl U1 � Ln �I H T m a m L Q QJ C) LL O v w 00 L s c ar CL x w Q O cc D: tlo Q c c v v c v CL v c w N C v u vi N Q) u V V aJ QJ ut N C C m m E E m 0 0 mu'—L'—L' ami ami 2 2 w O O O a c C c C C ai ai al E E E C m m m n n n m ar w � O � vi vi vi 6 c w E ;U m m c m c O a! O C C m t O Q v 0 s m c c N C aJ Q N C w SERVICE CENTER FOR INDEPENDENT LIFE NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS SEPTEMBER 30, 2015 NOTE 8—SUBSEQUENT EVENT SCIL has evaluated events subsequent to September 30, 2015, to assess the need for potential recognition or disclosures in the financial statements. Such events were evaluated through March 17, 2016, the date these financial statements were available to be issued. Based upon this evaluation, it was determined that no subsequent events occurred that require the recognition or additional disclosure in the financial statements. 12 SERVICE CENTER FOR INDEPENDENT LIFE NOTES T 0 FINANCIAL STAT ENIIENTS SEPTEMBER 30, 2015 NOTE 5 — OPERATING LEASES In fiscal year 2015, SCIL operated from two leased locations. In 2015, with the expiration of one of its leases, SCIL amended and extended its remaining lease to include additional orrice space at its existing location. SCIL's current non -cancellable operating lease expires on June 30, 2020. Total rent expense for office space for the year ended September 30, 2015 totaled $75,487. Future minimum lease payments, excluding common area maintenance expense, under SCIL's operating lease is as follows: Year ending September 30: 2016 $ 30,888 2017 56,940 2018 59,748 2019 61,620 2020 47,268 Total 256,454 NOTE 6 - NET ASSETS At September 30, 2015, net assets were restricted by donors or designated by SCIL as follows: Unrestricted net assets: Undesignated Temporarily restricted net assets: Purpose restrictions NOTE 7 — CONTINGENCIES $ 76,9'17 76,917 2,956 2,956 Total net assets 79,873 As of September 30, 2015, SCIL was awarded various grants from government agencies. As the funding of these grants is dependent on future conditions relating to the completion of services, these grants have not been recorded as grant receivables at year-end. Management believes the funds will be fully realized in future periods upon completion of the required services. SCIL's grants and contracts are subject to inspection and audit by the appropriate government funding agency in order to determine whether program funds were used in accordance with their respective guidelines and regulations. The potential exists for disallowance of previously funded program costs. The ultimate liability, if any, which may result from these government audits cannot be reasonably estimated and, accordingly, SCIL has no provisions for the possible disallowance of program costs on its financial statements. 11 SERVICE CENTER FOR INDEPENDENT LIFE NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2015 Reclassification Certain amounts in the prior year financial statements have been reclassified to conform to the current year presentation. Ex ease Alloc<tion The costs of providing various programs and other activities have been summarized on a functional basis in the statement of activities and the statement of functional expenses. Accordingly, certain costs have been allocated among the programs and supporting services benefited. NOTE 2 — ACCOUNTS RECEIVABLE Accounts receivable at September 30, 2015 consist of the following: Accounts receivable $ 40,143 Less: discount to net present value H Less: allowance for uncollectible receivables H Total accounts receivable, net 40,143 Accounts receivable at September 30, 2015 are due as follows. Less than one year $ 40,413 One to five years Total accounts receivable, net 40,143 NOTE 3 — FURNITURE, FIXTURES, AND EQUIPMENT Furniture, fixtures, and equipment consist of the following at September 30, 2015: Equipment $ 86,361 Computers 67,172 Furniture 17,473 171,006 Less: Accumulated depreciation 148,877 Total furniture, fixtures, and equipment, net 22,129 NOTE 4 — REVOLVING LINE OF CREDIT SCIL has a revolving line of credit in the form of corporate credit. Under the terms of the credit agreement, the maximum credit limit is $13,000 and the annual percentage rate is 13.99% for purchases and 23.99% for cash advances. As of September 30, 2015, the outstanding balance on this revolving line of credit was $5,403. 10 SERVICE CENTER FOR INDEPENDENT LIFE NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2015 Donated Services SCIL receives donated services from a variety of volunteers that assist SCIL with its operations. In accounting for volunteer services, SCIL applies the provision of generally accepted accounting principles. As prescribed by ASC 958, donations of services are only recognized in the financial statements if the services received (1) create or enhance nonfinancial assets or required specialized skills, (2) are provided by individuals possessing those skills, and (3) would typically need to be purchased if not provided by donation. Volunteer services that do not meet these criteria are not recognized in the financial statements as there is no objective basis for deriving their value. SCIL received $21,600 in specialized services that meet the standards prescribed by Generally Accepted Accounting Principles. In addition, a significant portion of SCIL's functions and programs are conducted by volunteers whose services do not require specialized skills. Fair Value Measurements SCIL has evaluated the fair value of certain assets in accordance with the provisions of ASC 820, Fair Value Measurements and Disclosures. ASC 820 provides a comprehensive definition of fair value for both assets and liabilities and also establishes a hierarchy, under generally accepted accounting standards, for measuring fair value. ASC 820 defines fair value as the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. • Level I inputs are quoted prices in active markets for identical assets or liabilities that the reporting entity has the ability to access at the measurement date. 0 Level II inputs are inputs other than quoted prices included within Level I that are observable for the related asset or liability, quoted prices in markets that are not active, or other observable inputs that can be corroborated by observable market data. • Level III inputs are unobservable inputs that are supported by little or no market activity and that are significant to the fair value of the related asset or liability. The carrying amounts reported in the statement of financial position for cash, accounts receivable, accounts payable, and accrued liabilities approximate their fair value because of their short-term nature. Risks and Uncertainties Certain of the SCIL's services are governed by program agreements with government agencies. There can be no assurances that SCIL will be able to obtain future contract agreements as deemed necessary by management. The loss of some of the current contracts or the inability to obtain future contracts could have an adverse effect on SCIL's financial position and results of activities. Historically, SCIL has successfully obtained all of the contracts it has deemed necessary to continue its operations without significant problems. For the year ended September 30, 2015, SCIL received 92% of its funding from state and federal government contracts. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. 9 SERVICE CENTER FOR INDEPENDENT LIFE NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2015 Promises to Give and Accounts Receivable Unconditional promises to give are recognized as contributions in the period received and, depending on the form of benefit received, as increases in assets, decreases in liabilities, or expenses. Promises to give and accounts receivable are recorded at net realizable value if they are expected to be collected within one year and at net present value if they are expected to be collected in more than one year. Conditional promises to give are recognized when the conditions on which they depend are substantially met. Furniture, 1=ixtures, and gqir ment Furniture, fixtures, and equipment are stated at acquisition cost or at the fair value on the date of donation. SCIL provides for depreciation of its furniture, fixture, and equipment by use of the straight-line method over the estimated useful lives of the assets. Furniture, fixtures, and equipment are depreciated over estimated useful lives ranging from three to seven years. Fixed assets are reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. Repair and maintenance costs are charged to operating expense as incurred. Contributions of long-lived assets, or of cash or other assets that must be used to acquire long-lived assets, are reported as increases in temporarily restricted net assets. Restrictions are considered met, and an appropriate amount reclassified to unrestricted net assets, over the useful life of the long-lived assets as determined by SCIL's depreciation policy. Contributions of long-lived assets that do not specify a time -restriction as to use, are reported by SCIL as unrestricted support. Fixed assets acquired by SCIL are considered to be owned by SCIL, except for certain equipment acquired with funds under the terms of a federal pass-through grant from the State of California. Under the standard applicable grant provisions, title to all equipment purchased prior to December 12, 2012 shall vest in the government and shall not be disposed of without written approval. Title to equipment purchased after December 31, 2012 shall vest with SCIL until such time as SCIL disposes of the equipment or is otherwise relieved from accountability of such equipment. In accordance with ASC 958, SCIL has capitalized fixed assets purchased with funds from government contracts where the resource provider retains title to the assets as SCIL's expectation, based on historical experience, is that it will be permitted to keep the assets when the contract terminates. Contributions All contributions are considered to be available for unrestricted use unless specifically restricted by the donor. Contributions received that are designated for future periods or restricted by the donor for specific purposes are reported as temporarily restricted or permanently restricted support, increasing those net asset classes. When a donor restriction expires - that is, when a stipulated time restriction ends or purpose restriction is satisfied - temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. When donor restrictions are met in the same reporting period, contributions are reported as unrestricted support. 8 SERVICE CENTER FOR INDEPENDENT LIFE NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Nature of Activities Service Center for Independent Life ("SCIL") is a nonprofit corporation, founded in 1980. SCIL empowers all persons with any disability, in their quest for greater personal independence, and to advocate for a barrier -free society. SCIL accomplishes its purpose through core independent living services that include assistive technology, deaf services, housing information and referrals, independent skills training, peer counseling, personal assistance referrals, support groups, workshops, and a youth program. SCIL's core programs are offered free of charge. Its support and revenues come primarily from government grants. Tax Status SCIL is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code. In addition, SCIL qualifies for the charitable contribution deduction under Section 170(b)(1)(A) and has been classified as an organization that is not a private foundation under Section 509(a)(2). SCIL is also exempt from state income taxes under Section 23701(d) of the Revenue and Taxation Code of the State of California. SCIL has applied the provisions of Financial Accounting Standards Board (FASB) issued Accounting Standards Codification (ASC) 740, Accounting for Uncertainty in Income Taxes. Under ASC 740, nonpublic enterprises, including nonprofit organizations, are required to record a tax liability when substantial uncertainties exist as to whether certain income is exempt from federal, state, and local income tax. As of September 30, 2015, SCIL had no uncertain income tax positions. SCIL files information returns in the U.S. federal jurisdiction and the state of California. The statute of limitations for federal and California state purposes is generally three and four years, respectively. Basis of Accounting.and Presentation These financial statements have been prepared on the accrual basis of accounting in conformity with ASC 958, Not -for -Profit Entities. Under ASC 958, SCIL is required to report information regarding its financial position and activities in three classes of net assets as follows: Unrestricted net assets are forms of unrestricted revenue and expenditures related to the general operations of the Center that are not subject to donor -imposed restrictions. • Temporarily restricted net assets are net assets subject to donor -imposed restrictions that can be fulfilled by actions of the Center pursuant to those restrictions or that expire by the passage of time. Temporarily restricted resources whose restrictions are met in the same reporting period are recorded as unrestricted. Permanently restricted net assets are utilized to record resources received that are permanently restricted as to use by the donor or grantor. As of September 30, 2015, SCIL had no permanently restricted net assets. SERVICE CENTER FOR INDEPENDENT LIFE STATEMENT OF CASH FLOWS FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2015 AND 2014 CASH FLOWS FROM FINANCING ACTIVITIES Repayment of loan 2015 2014 CASH FLOWS FROM OPERATING ACTIVITIES Net (decrease) increase in cash and cash equivalents (39,634) 3,016 Change in net assets $ 3,197 $ (52,211) Adjustments Depreciation 5,785 9,393 (Increase) decrease in accounts receivable 316 23,138 (Increase) decrease in prepaid expenses (13,189) (4,502) (Increase) decrease in prepaid expenses (1,556) - Increase (decrease) in accounts payable and accrued liabilities (15,514) 31,019 Increase (decrease) in accrued payroll and benefits (12,667) 6,946 Increase (decrease) in deferred rent 7,488 mm Increase (decrease) in deferred revenue 1,000 Net cash (used) provided by operating activities (25,140) 13,783 CASH FLOWS FROM INVESTING ACTIVITIES Purchase of equipment (14,494) (7,137) Net cash used by investing activities (14,494) (7,137) CASH FLOWS FROM FINANCING ACTIVITIES Repayment of loan (3,630) Net cash used by financing activities (3,630) Net (decrease) increase in cash and cash equivalents (39,634) 3,016 Beginning cash and cash equivalents 75,303 72,287 Ending cash and cash equivalents 35,669 75,303 SUPPLEMENTAL CASH FLOW INFORMATION: Contributions in-kind $ 21,600 $ See independent auditor's report and notes to financial statements. 6 0) V Ln Ln O) 0 � N b0 C W Ln M t J H W rCL Lt CL Z m W a W N Ln C H Z a 0 o j UJ n. Q Ln '^ Q Q W r O Z G F- W 0 w LL L LL. R F- o0 CL Lu N WWC UJ U V V G J r W Ln Q V ui LU F- to O O D. LL o M� W ct Ln 14 w N 00 � M O C11 Lcj SD n Ln d' O N o0 O O o0 LT u1 m N N Ql Ol 00 O O N M N -Ni Ln O m M w u'j N T Ln M .-i v Ln N ci oo uD o Ln o) F+ o o mi r -I 0 N m o0 N cm m i n :-i m N .-i M,, O o N in N .l M 00 N N Ln 00 u1 Gl Ql in L-1 N N N rN-i O WD 00 i:CwLf)... •y a b a r d rb x u r r r LD C L L vj► M r -I cT Ln N T 00 W N kn I O O Ln v H rn N 00 0o N rn m 00 O IH m N H N C (p o O N un N r -I m 00 O N Ln o0 vl im N C Ln .-i N N N O CLO a) ri Ln o o 0 0 00 N N Ln N ri In t q LO N M m m st m N N N m V' �p cr al O N N 00 �t 0 00 �l N M �t O 0) O n N N S M en LN -I n m In u1 N T F- 4 O O o N ZgLn to Ln 00 a � °n d m N i0 C 14 N '4 N LL N N m r4 O H In O M 01 00 N N r1 t, C C __ '...... 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I N " LD [t m O O W t'r1 N � n a00 �D ul �?' m N F- 'r -I-1 iy Ln I� o M� W ct Ln 14 w N 00 � M O C11 Lcj SD n Ln d' O N o0 O O o0 LT u1 m N N Ql Ol 00 O O N M N -Ni Ln O m M w u'j N T Ln M .-i v Ln N ci oo uD o Ln o) F+ o o mi r -I 0 N m o0 N cm m i n :-i m N .-i M,, O o N in N .l M 00 N N Ln 00 u1 Gl Ql in L-1 N N N rN-i O WD 00 i:CwLf)... •y a b a r d rb x u r r r LD C L L vj► M r -I cT Ln N T 00 W N kn I O O Ln v H rn N 00 0o N rn m 00 O IH m N H N C (p o O N un N r -I m 00 O N Ln o0 vl im N C Ln .-i N N N O CLO a) ri Ln o o 0 0 00 N N Ln N ri In t q LO N M m m st m N N N m V' �p cr al O N N 00 �t 0 00 �l N M �t O 0) O n N N S M en LN -I n m In u1 N T F- 4 O O o N ZgLn to Ln 00 a � °n d m N i0 C 14 N '4 N LL N N m r4 O H In O M 01 00 N N r1 t, C C __ '...... N Ln ri LD N Ln r 0) Ln m N N N h N0) � Y 00 m0 N N N ct N .--I N M V W 4.D m oo Ln Lri .-iv m N Lc ai m L6Ln + ry WN N H '-i r -i CL C,N tl H c _v M :+ a vii N c CL tO C O O X N w v v c CL C c0 aha) 0 CL m r 3 O C C C Y N v cu o.0 �' m; o E a w u T c c °� 2 E 'OC '(6A a o6 J w M O 0 C CL f0 f0 r^ Ln a Lu Ln a a` a w x O Q SERVICE CENTER FOR INDEPENDENT LIFE STATEMENT OF ACTIVITIES FOR THE TWELVE MONTHS ENDED SEPTEMBER 30, 2015 (With Comparative Totals for 2014) SUPPORT & REVENUE Grants - government Contributions Contributions in-kind Program income Interest income TOTAL SUPPORT AND REVENUE EXPENSES Temporarily 2015 2014 Unrestricted Restricted Total Total $ 548,753 $ $ 548,753 10,184 10,184 21,600 21,600 17,494 17,494 41 - 41 598,072 598,072 Program services 491,942 Management and general 102,275 Fundraising 658 TOTAL EXPENSES 594,875 Insurance deductible - CHANGE IN NET ASSETS 3,197 491,942 102,275 - 658 594,875 3,197 $ 530,187 5,899 27 536,113 436,660 101,565 99 538,324 50,000 (52,211) BEGINNING NET ASSETS 73,720 2,956 76,676 128,887 ENDING NET ASSETS 76,917 2,956 79,873 76,676 See independent auditor's report and notes to financial statements. 4 SERVICE CENTER FOR INDEPENDENT LIFE STATEMENT OF FINANCIAL POSITION SEPTEMBER 30, 2015 (With Comparative Totals for 2014) ASSETS Cash and cash equivalents Accounts receivable Prepaid expenses Furniture, fixtures, and equipment, net Other assets TOTAL ASSETS LIABILITIES AND NET ASSETS Accounts payable and accrued liabilities Accrued payroll and benefits Deferred rent Deferred revenue TOTAL LIABILITIES NET ASSETS TOTAL LIABILITIES AND NET ASSETS 37,354 Temporarily 2015 2014 Unrestricted Restricted Total Total $ 32,713 $ 2,956 $ 35,669 $ 75,303 40,143 - 40,143 40,459 26,746 76,917 26,746 13,557 22,129 - 22,129 13,420 8,686 - 8,686 7,130 130,417 2,956 133,373 149,869 37,354 - 37,354 52,868 7,658 7,658 20,325 7,488 - 7,488 - 1,000 - 1,000 - 53,500 - 53,500 73,193 76,917 2,956 79,873 76,676 130,417 2,956 133,373 149,869 See independent auditor's report and notes to financial statements. 3 Opinion In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Service Center for Independent Life as of September 30, 2015, and the changes in its net assets and its cash flows for the year then ended in accordance with accounting principles generally accepted in the United States ofAmerica. Other Matters Supplementary information My audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The accompanying schedule of expenditures of federal awards' as required by the Office of Management and Budget Circular A-133, Audit of States, Local Governments, and Non -Profit Organizations, in presented for purposes of additional analysis and is not a required part ofthe financial statements. Such information is the responsibility of management and was derived from and relates directly tothe underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit ofthe financial statements and certain additional procedures' including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves' and other additional procedures in accordance with auditing standards generally accepted in the United States of America, In my opinion' the information is fairly stated, in all material respects, in relation tothe financial statements as a whole. Report onSummarized Comparative Information | have previously audited Service Center for Independent Life's September 3O, 2014 financial statements, and | expressed an unmodified audit opinion on those audited financial statements in my report dated March 19, 2015. In my opinion, the summarized comparative information presented herein as of an for the year ended September 30, 2014, is consistent, in all material respects, with the audited financial statements from which it has been derived, Other Reporting Required by Government Auditing Standards in accordance with Government Auditing Standards, | have also issued my report dated March 17, 2016' on my consideration of Service Center for Independent Life's internal control over financial reporting and on my tests of its compliance with certain provision of laws, regulations, contracts, and grant agreements, and other matters, The purpose of that report is to describe the scope of my testing of internal control over financial reporting and compliance and the results of that testing' and not to provide an opinion on internal control over financial reporting oroncompliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Sen/ice Center for independent Life's internal control over financial reporting and compliance. ��K���� ��� ��� �� �� C�ER'T|F|ED PUBL|C A[C�CJUNTA��7 Independent Auditor's Report To the Board of Directors of Service Center for Independent Life: Report omthe Financial Statements | have audited the accompanying financial statements of Service Center for Independent Life (a nonprofit corporation), which comprise the statement of financial position as of September 30' 2015, and the related statement ofactivities, functional expenses, and cash flows for the year then ended, and the related notes to the financial statements. lWanmgement's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America,- this indudes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due t*fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these financial statements based on my audit. | conducted myaudit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that | plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements, The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement ofthe financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers Internal control relevant to the entity's preparation and fair presentation of the financial statements inorder todesign audit procedures that are appropriate inthe circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, | express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements, | believe that the audit evidence ! have obtained is sufficient and appropriate to provide a basis for my audit SERVICE CENTER FOR INDEPENDENT LIFE TABLE OF CONTENTS Independent Auditor's Report Page 1-2 Financial Statements and Schedule of Expenditures of Federal Awards: Statement of Financial Position as of September 30, 2015 and 2014 3 Statement of Activities for the Year Ended September 30, 2015 and 2014 4 Statement of Functional Expenses for Year Ended September 30, 2015 and 2014 5 Statement of Cash Flows for the Year Ended September 30, 2015 and 2014 6 Notes to Financial Statements for the Year Ended September 30, 2015 7-12 Schedule of Expenditures of Federal Awards for the Year Ended September 30, 2015 13 Notes to Schedule of Expenditures of Federal Awards for the Year Ended September 30, 2015 14 Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 15-16 Independent Auditor's Report on Compliance For Each Major Program and on Internal Control Over Compliance in Accordance with OMB Circular A-133 17-18 Independent Auditor's Schedule of Findings and Questioned Costs for the Year Ended September 30, 2015 and 2014 19-20 Service Center for Independent Life Report on Audit of Financial Statements and Federal Awards Programs in Accordance with OMB A-133 Year Ended September 30, 2015 APPLICATION CHECKLIST ORGANIZATION St. John the Baptist Social Services Please complete an Application Form for each proposed program/project. If an item is not applicable, indicate "N/A" in the box. If you need assistance, or have questions, contact Michelle Bravo at 626 960-4011 ext 354. 1. X APPLICATION FORM 2. X BUDGET PROPOSAL (ATTACHMENT A) 3. X BOARD OF DIRECTORS AFFIDAVIT ✓ f. 4. X ORGANIZATION BY-LAWS 1 5 f � 5. X CHARTER OF ARTICLES OF INCORPORATIONw 6. X IRS TAX EXEMPT STATEMENT 7. X MOST RECENT AUDITED FINANCIAL STATEMENT 8. X PAST AND PROJECTED ACCOMPLISHMENTS Application packages are due by 5 p.m., on Januar 10 201. Applications must be submitted to: Baldwin Park Housing Division 14403 E. Pacific Avenue Baldwin Park, CA 91706 LATE APPLICATIONS WILL NOT BE ACCEPTED. APPLICATIONS THAT HAVE BEEN ALTERED FROM ITS ORGINAL FORMAT WILL ALSO NOT BE ACCEPTED. -3- FUNDING APPLICATION BALDWIN PARK COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FY 2017-2018 PLEASE TYPE OR PRINT I. AGENCY INFORMATION Agency Name: St. John the Baptist Social Services Agency Address: 3883 Address Baldwin Park Blvd. Baldwin Park_ 91706 Street City Zip Code Agency DUNS#:17109,2380 Administrator: Michael Ward Title: Director of Social Services Administrator Telephone: (626)337-4223 Fax: Administrator Email: js bsocialservices mail.com Project Site Address: 3912 Number Stewart Ave. Baldwin Park 91706 Street City Zip Code Project Manager: Mlichael Ward Title: Director of Social Services Project Manager's Telephone LQ26 337-4223 -Fax: ( )472-0029 Project Manager's Email:. SJBSOCIALSERVICES GMAIL.COM Describe Agency's overall function or purpose. Include history and experience in providing this service. (If more room is needed, please attach an additional sheet). S. John the Ba tilt Social Services has been servina those in need since 1949. It offers a varietv of services re ardless of reli 'loos affl�iation. These include food aid Citizenship test preparation, emer enc financial said, parenting and violence prevention class aerobicsfumba onsite CalFresh and' Medi -Cal registration, health and wellnessro°ects and Doth services. The Dal of the pLqgrgrp i long-term, solutions to issues clients face. Has the Agency previously received funding from the City of Baldwin Park? X Yes (if yes, number of years Z__l __— No M PROJECT PROPOSAL AND DESCRIPTION Grant Amount Requested $ 2150 Scope of Services — Please briefly describe your proposed Project/Program and the objectives. Amu IMPIKAMUZOMMIKQ wr r s �M +w • r -RUMM MUM ------------ • w M10 Beneficiaries — Please briefly describe the clientele that will benefit from your services (i.e. homeless youth, the elderly, disabled, handicapped, etc.) The clients are lir el parents in distressed families. Some are voluntarily, attendina,Others are via court order or orobation department re irement either due to ersonal actions or those of their children . Describe any special characteristics of your client population Many of these families are in situati ,ons of either s ousal/ artner abuses and/or child abuse drug, u etc. Manv receive and re uire si nificant additional case mann ement. Increase in Funding Request - If your agency has been previously funded through Baldwin Park's CDBG program, and there is an increase in the amount of funding requested, please explain the purpose for the increase (i.e., increase in type of services or beneficiaries). NatA.pplicable For This Section CLIENT INTAKE INFORMATION The U.S. Department of Housing and Urban Development (HUD) requires that agencies obtain intake data from each client/family served. Application intake must be taken on all clients assisted with CDBG Funds. Supporting documentation is also required. Please see page 8 regarding Presumed Benefits. Does your agency obtain this information? X Yes No If yes, does your intake sheet and supporting documentation obtain the following: 1. Name Yes X No 2. Address Yes X No 3. City in which client last resided. Yes X No 4. Number of family members. Yes X No 5. Total family (household) income. Yes X No 6. Ethnicity Yes X No 7. Female head of household Yes X No Pursuant to federal requirements, if your agency is unable or unwilling to obtain the above information from its clientele, please do not submit an application for funding. However, if your agency is willing to accept the responsibility, obtain this information and retain supporting documentation for the required five years, the Executive Director must certify to that effect below; Michael Ward Print Name Signature Director of Social Services Title of Officer December 7 2016 Date ACCOMPLISHMENT DATA Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. The reporting accomplishment data to be used by our agency will be: PLEASE CIRCLE ONLY ONE OF THE FOLLOWING: Individuals Youths Households Please provide the actual number of your agency's total clients assisted to date and the gj2gt d data for the upcoming fiscal year. Please complete this table regardless if you receive CDBG funding for this current year BALDWIN PARK _RESIDENTS NON-BALDWIN PARK RESIDENTS Actual _ 07/1/16 TO Current I$] Projected ...._w......... ._.... 07/01/17 TO 06/30/18 10 Presumed Benefit Income eligibility is not required for services provided to "Presumed Benefit" clientele as defined by HUD. The following groups are considered presumed benefit client: • Abused children • Battered spouses • Elderly persons • Illiterate persons ■ Persons with acquired Immune Deficiency Syndrome (AIDS). • Adults meeting Bureau of Census definition of severally disable persons • Homeless persons IR Migrant farm workers Which further describes the activity you are proposing? A) The project will benefit a presumed benefit* clientele as defined by HUD. B) X The client intake information will provide evidence that at least 51 percent of the clientele are persons whose household income does not exceed the CDBG eligible income limit. C) The projects limits services to only CDBG eligible -income persons. BUDGET In order to remain in compliance with HUD's regulations, your agency must be able to separate and identify expenditures of CDBG funds from other source of funding. Please complete the following tables with your agency's current budget (including CDBG funds, if currently receiving funding) and the proposed budget, identifying how the funds will be utilized. -8- n W N7 - OD -4 am cn P6 W ry -s a . o X a o CD o iC 0 �" m C/) CD v O N 0 42 N CO) 3_„� y 0 CD M am CD (A m F. CL O w N (D � ... ..._....... - _ �.....m n 00 `G O �D -4 O �Q O fn n 7 C! 'f'I 'TI � CD C. rt W = (D pf iii, G) Al cC a `i 00 Q O G1 Q COQ CO N COs Xv CL CL d CD C 0 pt C Q fD N 19 X '0 v ur 0 C m w -� o co OD - rn Ul p w K) 1 p 0 N 0 K Q --I c X O O O c O O w. � = m .0 CL ,� c CD O �p Q' O N � CJS O' m CD Q cc v G) �. co m Oo n CD cn v, cr m x N cc X FT v y CD c 'o r =� � CD o. r CD " — (D N O N 0 N_ N_ N -�Ul n U1 cn 00 o 0 O p o 0 0 0 to N y O OD O CO 4�6 Cn 00 -h 0 C O O O O O — "Na. CD a cnN N 00 I a 0 CD m 0 0 0 o cn0)c o IA 0 0 00 0 0 0 a_ a to co O 00 ns O O FO O O O W y Q� �N I ... o OD 4 OD -4 - - - - -- ----- ci 0 .1 O1 CD U1 (A o o cn C 3 CL N O CD C C. Q. N CD pp O 0 C c O cr, cn o Cl fir— 5' cc BOARD OF DIRECTORS Please list names of members and officers of the Board of Directors of this Agency (Attached an additional sheet, if necessary). If there are changes in the Board membership after the request is submitted, the City of Baldwin Park must be notified in writing. Name Title Term Expires 1.0felia de Guzman President 2018 2.Veronica Moreno Vice -President 2018 3.Luisa Ferrar 2018 41upe Villanueva 2019 5.Preciosa Marasingan Financial Secretary 2019 6.Victor Chavez Community Relations 2017 7.David Gaither Special Projects 2017 8.Ana Rosa Rodriguez Food Program Chair 2019 Name of Executive Director Michael Ward CERTIFICATION All organizations that submit this application must provide accurate data concerning the number and income level of clients. Estimates are unacceptable except for start-up agencies. This stipulation shall also apply to all organizations, which are subsequently awarded funding. Any organization that falsifies information, either accidentally or intentionally shall be required to reimburse the City for any funds paid out and shall not be permitted to apply for funding in the future. UNINUMILA Board of Directors (AdditionaLMembers I Monica Mejla July 1, 2018 �vi Fr. Michael Gutierrez Michael Ward AGENCY CERTICATION As the Executive Director, or duly authorized representative of St. John the Ba tis (Agency), I certify that the applicant is fully capable of fulfilling its obligation under this proposal. This application is submitted to provide the services for the City of Baldwin Park as stated in this proposal. If this proposal is approved and funded, it is agreed that relevant federal, state and local regulations and other assurances, as required by the City of Baldwin Park, will be adhered to. I certify and declare under penalty of perjury that the information provided in this application is true and correct. Fr. Michael Gutierrez Print Name Signature 626 960-2795 Phone Number gogutie66@yahoo.com Email Address Pastor Title of Officer Date Has the agency received notification of findings or concerns in the past 5 years? No If Yes, Please explain Please provide corrective actions taken: As a part of St. John the Baptist Catholic Church, St. John the Baptist Social Services does not have its own by-laws. It operates as part of the parish which itself operates under the regulations, authority, and oversight of the Archdiocese of Los Angeles. The Archdiocese is a registered Corporation Sole under the laws of the State of California. ST. JOHN THE BAPTIST SOCIAL SERVICES As a part of St. John the Baptist Catholic Church, St. John the Baptist Social Services does not have its own charter of articles of incorporation. It operates as part of the parish which itself operates under the regulations, authority, and oversight of the Archdiocese of Los Angeles. The Archdiocese is a registered Corporation Sole under the laws of the State of California. St. John the Baptist Catholic Church was established in 1946. i MAR -14-2006 12:17PM FROM -LA ARCHDIOCESE/FINANCE 213 637-6143 T-449 P.001/003 F-463 gab Arhdiee of Los Angeles 3424 Wilshire Blvd. Los geles, CA 90010 FAX TRANSMITTALi SHEET j To: Josie Robles Date: March 14, 2006 St. Jahn the Baptist Church, Baldwin Park Tel #: (626) 960-2795 From: Mayra Tamayo 213-637-7546 Fax: 213-637-6143 Fax N. (626) 960-5085 # of Pages including cover: 3 Re: 501c Fonm This Article shows that we area non-profit organization. Thank you, Mayra C0NF1:0'CN jjAL Q= + This transmission Is intended only 'for, the use of the Individual or entity �o which it is addressed had may contain information that is privileged and contidentil d. if the reviler of the numsnge is not tine intended' recipient, your are hereby notitjed that any diselosore, distribution, or copying of dais iufol-e'ootlon is strictly trroldbitod. if, you have, received! this transmission In error, please notify :ns imaletlinteiy ley weplrnnen and return the original doerarnrent to us at tire alcove od(Iress vin United States Po*1 Service. MAR -I4-2006 12:170M FROM -LA ARCHDIOCESE/FINANCE Internal Revenue service District Diridar. 0*0-d JUIY 1, 2005 Dear Ms. Dessingue. 218 687-6148 T-449 P Department of the Treasury P. Q. Box i-ses dinaffinati'ON -45201, Puman to 60ntaot: James fair ID * 31-d7578 T61ophone �Ntxmjber: "-X29- 50 FAX,NMmb6r: , 61$263-0�8 002/008 F-488 Sawd on all, information submitted, wp conclude that thy: agOntfea and inutromentalitles grid educational, charflable, and rellgioInstitutions operatool', oupervised, or controlled by or In 66nnection w(th the R61*nan Catholic Church in vie United Statos,, its territories or pouessions appealing in 77/e Offic!01 CethOAO Direcfoq for' 2005 are exempt from 'federal income tax under section 501 (q)(3) Of the Gode, DOnors; may dedoot conidbutions to -the agencies, insfrumentWltles and lnitlWons referred to above, as provided by section 170 of the Code. Bequests., legacies, davisas, transfers or gifts to them or for their use are deduotible for federal estate and gift tax purposes under sections 2065, 2100, and 2522 cf the Code, MAR -14-2006 12:18PM FROM -LA ARCHDIOCESE/FINANCE 213 63T-6143 T-449 P.003/008 F-463 -2- Me. Delrdre DeSSIngue Beginning January 1', 1: 084, unievs ape;dficafly exidoOted, you and your subbrd„maates mUigt pay jV under the rpdorml Insurance ContributiorIOVOSOOIW Sedurity taxes) for eoch'employee who iS paid 00 or more In a czalendar your, i You, and your th rdar it, e Federal " Onehioloynient Tax Aot IsUbordbnste$ are not lJoble for , e WXj (FUTA). a Oir I Catholic Directoryfor "By flay3*1, 2006, please send Oirt"n (1.3) copies of The 1010 to the Processind Cgmpus In 09deh; WO J.QO6 to IRS TEIG� in Cincinnot Ohe copy t, Paul,Atlanta, copies eaph,to the rz�oArpa Managert, In Nevark, Orbaklyn, Chicago S, FXq na Los ,r" els the IRS - Nationa! HeadquOrters and 'throido Gee C)Ir, F.0 ml tjoIns "Oil a as group exer�piion as sot forth In our The condiffioms concerning the retention of. �our.force and effeA'A� previous -let I nation letter" 6 f August 17 n NO , 10$3,, remain i Sincerely, A for"Janna SkOfca, Director, TEIGE I Cuitorner Ac'=unt Services STATE OF CALIFORNIA FRANCHISE TAX BOARD PO BOX 1286 RANCHO CORDOVA CA 95741-1286 New Entity Identification Number ST. JOHN THE BAPTIST (PARISH) 3848 Stewart Avenue Baldwin Park California 91706-4196 Entity ID: 8131161 Notice Date: 06/20/2016 Your Franchise Tax Board entity identification (ID) number is shown above. Our records, indicate you are part of a group exemption. The group exemption allows you tax-exempt status Linder California Revenue and Taxation Code Section 237011. Use your new entity I'D number when you file forms or send other correspondence. Do not include your parent group's identification name THE ROMAN CATHOLIC ARCHBISHOP OF LOS ANGELES or number on these documents. For more information about filing requirements, go to ftb.ca.gov and search for exempt organizations, or call the Exempt Organizations Unit at 916.845.4171, 7 a.m. to 4:30 p.m., weekdays, except state holidays. Internet and Telephone Assistance Website: ftb.ca.gov Telephone: 916.845.4171 TTY/TDD: 800.822.6268 for persons with hearing or speech impairments FTI3 3750 (NEW 09-2010) 11:33 AM St John The Baptist Church - GENERAL 07/15/16 Balance Sheet Accrual Basis As Of June 30, 2016 Page 1 SJBCHU -18 Jun 30, 16 ASSETS Current Assets Checking/Savings 100108 - Checking - Main (B of The West) 5,882.40 Total Checking/Savings 5 88............. 22.40 Other Current Assets 100300 - Bank Transfer 01 Festival -52,510.72 02 Gift Shop -5,000.00 Total 100300 - Bank Transfer -57,510.72 Total Other Current Assets -57,510.72 Total Current Assets -51,628.32 Other Assets 100650 - Inv Pool/Surplus 03 Net Return 95.96 99 Prior Year Bal 14,482.34 Total 100650 - Inv Pool/Surplus 14,578.30 Total Other Assets 14,578.30 TOTAL ASSETS -37,050.02 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 200410 - Campaign for Human Dev 01 Cmpgn Human Dev/Collection 1,331.00 02 Cmpgn Human Dev/Remittance -1,331.00 Total 200410 - Campaign for Human Dev 0.00 200415 - Cardinal McIntyre 01 Cardinal McIntyre/Collection 1,650.00 02 Cardinal McIntyre/Remittance -1,650.00 Total 200415 - Cardinal McIntyre 0.00 200425 - Universal Comb-Bshp Ovr/Ltri Amr 01 Universal-Bshp/Lt Am/Collect 100.00 2330-02 - 02 Universal-Bshp/Ltn Am/Remit -100.00 ._ Total 200425 - Universal Comb-Bshp Ovr/Ltn Amr _ 0.00 200440 - Retirement Fund -Priest 01 Retirmnt Fund-Priest/Collect 2,800.00 02 Retirmnt Fund-Prlest/Remit ����-..... -2,800.00 Total 200440 - Retirement Fund -Priest 0.00 200448 - Holy Land 01 Holy Land/Collection 100.00 02 Holy Land/Remittance -100.00 Total 200448- Holy Land 0.00 200468 - Religious Retirement 01 Rel Retirement/Collectlon 1,100.00 02 Rel Retirement/Remittance -1,100.00 Total 200468 - Religious Retirement 0.00 Page 1 SJBCHU -18 11:33 AM St John The Baptist Church - GENERAL 07/15/16 Balance Sheet Accrual Basis As of June 30, 2016 Page 2 SJBCHU -18 Jun 30, 16 200470 - Mission Co -Op 01 Mission co-op/Collection 7,050.00 02 Mission co-op/Remittance -7,050.00 Total 200470 - Mission Co -Op 0.00 200480 - Propagation of Faith 01 Prop of Faith/Collection 2,368.00 02 Prop of Faith/Remittance -2,368.00 Total 200480 - Propagation of Faith 0.00 Total Other Current Liabilities 0.00 Total Current Liabilities 0.00 Total Liabilities 0.00 Equity 300000 - Retained Earnings -539,104.26 307010 - Prior Year Fund Balance 565,705.92 Net Income -63,651.66 Total Equity -37,050.02 TOTAL LIABILITIES & EQUITY -37,050.02 Page 2 SJBCHU -18 City of Baldwin Park FY 2017-2018 Community Development Block Grant Funds Public Service Request for Funds Contact Person: _Manuel Carrillo, Jr. Phone Number/Ext. -Ext. 314 (Previous Year Allocation):_15,840 CDBG Amount Requested: $^18,000_Other Funds: $_15,000 Total: $_33,000_ (Please attach a copy of your proposed budget) Project Description: Youth Employment Pro ram "f N�f29,Lgnirovide unit e� a o od�unit%es for youth In the Baldwin Park comm�tr _wh need pLLm to rnent experience. Thepro farmprovides 2b opp2rtuniti for tow to low -moderate income ._kn _ _.. yew tl ed between 18 to eaMs old'. Each student will receive a ro urnatel 150 F�ora�-s of work experience, Thioy uth eniploynjen I2L rn orrrpl r ent� the Q� h ..ec�tlr,t e _e tee me�rp rem for o ul r a tip°rre_pp sitions. EveLY r al'l funds are exhausted arae with the rninir unr wa p increase this will be a factor in the costs of the are ea r tthi eer f h� Ly utt la v lu l Ae role ami benefit fromy __ _ ..p _ . L _ jy_ this valuable leeo����n o ortuq while the contribute to the daily o �,rat�o!E of the. The entire allocated amount qoes w towaNr�ds fun._ din the salaryfor the out.h w....employed. T.n_ h e depatp.t will use other funds the administration t���costs of..the e cudi e nefor utilities materials and SU plies, uniforms outside p in�tlr x enses _articipqrlt supervision and pro ram. management, (Please attach additional sheet to provide additional Information if needed) Accomplishment Data Pursuant to HUD regulations, each agency must document and report measurable accomplishments to support that the services offered by the agency has made a substantial improvement to the lives or neighborhoods of the City's low to moderate income residents. Therefore, in order to ensure accurate reporting and compliance with regulations, your agency must specify the format that will be used for reporting purposes (example: Individuals, Households or Youths) To determine the best form of data, please consider if the services provided will assist a direct individual or youth or the entire household. Please also note that the selected reporting data must be used throughout the entire year. PLEASE SELECT AND CIRCLE ONLY OF THE FOLLOWING REPORTING DATA. Individuals Youths Projected Number of Beneficiaries Served For CDBG Department Use Only: Recommendation: Approved l Deny National Objective /Eligible Comments: Households 10 Individuals or l-louseholds Reviewed By: r m Approved-, SUMMARY The attached agreement for Chief of Police with David Salcedo ("Agreement") is presented for consideration by the City Council. This contract was discussed previously by the City Council, but no agreement was reached. FISCAL IMPACT The annual salary can be absorbed by the current annual fiscal budget. RECOMMENDATION It is recommended that the City Council consider and discuss the Employment Agreement with David Salcedo for the Position of Chief of Police. BACKGROUND David Salcedo applied for the position of Chief of Police and was appointed to the position of Baldwin Park Chief of Police to serve "at will" at the pleasure of the City Council. The position will be formally ratified by approval of the attached Employment Agreement. Some material terms of the Agreement such as salary and severance pay are left blank in the Agreement and are subject to City Council consideration and discussion and vote. The City Attorney is prepared to take direction from the City Council concerning the material terms of the Agreement. LEGAL REVIEW The City Attorney has reviewed the attached form Agreement,. ALTERNATIVES The City Council may choose not to approve the attached Agreement or modify the terms thereof. ATTACHMENT Employment Agreement ITEM NO. STAFF REPORT TO: Honorable Mayor and City Councilmembers " % FROM: Robert N. Tafoya, City Attorney W1( HUDOF 00 rH � DATE: February 27, 2017 "^" ossNr P SUBJECT: CONSIDERATION OF EMPLOYMENT AGREEMENT WITH VALLEY r DAVID SALCEDO FOR THE POSITION OF CHIEF OF POLICE SUMMARY The attached agreement for Chief of Police with David Salcedo ("Agreement") is presented for consideration by the City Council. This contract was discussed previously by the City Council, but no agreement was reached. FISCAL IMPACT The annual salary can be absorbed by the current annual fiscal budget. RECOMMENDATION It is recommended that the City Council consider and discuss the Employment Agreement with David Salcedo for the Position of Chief of Police. BACKGROUND David Salcedo applied for the position of Chief of Police and was appointed to the position of Baldwin Park Chief of Police to serve "at will" at the pleasure of the City Council. The position will be formally ratified by approval of the attached Employment Agreement. Some material terms of the Agreement such as salary and severance pay are left blank in the Agreement and are subject to City Council consideration and discussion and vote. The City Attorney is prepared to take direction from the City Council concerning the material terms of the Agreement. LEGAL REVIEW The City Attorney has reviewed the attached form Agreement,. ALTERNATIVES The City Council may choose not to approve the attached Agreement or modify the terms thereof. ATTACHMENT Employment Agreement AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Baldwin Park, a general law City (hereinafter "City") and David Salcedo (hereinafter "Employee"). Section 1. Duties a. City agrees to employ Employee as Chief of Police with the responsibility to perform all of the usual and customary duties of a California Chief of Police, including as more particularly set forth in the Baldwin Park Municipal Code and the Police Department Manual, as well as such other legally permissible and proper duties and functions the City Council may from time to time assign (collectively, the "Employment Duties"). b. Employee shall satisfactorily perform the Employment Duties with a high degree of professionalism and shall work the schedule needed to ensure accomplishment of that performance. Employee shall report directly to the City Council with respect to the Employment Duties and shall keep the City Council informed in a timely and reasonable manner. C. Employee shall perform other related and necessary duties as required by law and designated by the City Council. d. The City Council and Employee shall mutually establish performance goals and objectives to be met by the Employee for each year of this Agreement. Said objectives shall be established as part of the evaluation process. The City agrees to conduct a performance evaluation after one year from the date of this Agreement, and also upon each annual anniversary of this Agreement. Section 2. CoiUP ensali,on/Benelits a. Notwithstanding anything to the contrary in the presently effective City Salary Resolution, for satisfactory performance of all the Employment Duties, Employee's base annual salary shall be —__ City's payment towards Health Insurance Plan and cell phone of shall be paid directly to salary and shall be considered a part of annual base pay. Said amounts paid to salary (base annual pay), Health Insurance Plan and cell phone, shall not be reduced; however, and may be increased by agreement of the City and Employee. Employee's base annual salary may hereafter be modified, from time to time as approved by the parties by formal written amendment to this Agreement or by written amended Salary Resolution of City. Any such modification shall be in writing and based on the City Council's evaluation of Employee's performance, in consultation with the Chief Executive Officer. The evaluation shall be based on criteria determined by City in consultation with Employee. b. City shall provide to Employee all fringe benefits as are now, and as may hereafter be given to all department heads of City, as detailed in the attached "Executive Employee Benefit Matrix." C. Salaries for Captains shall maintain the same difference as currently exists as of the execution of this Agreement. If Captains receive an increase in base pay then Employee shall receive the same increase in order to avoid compaction of salaries. d. If any part of this Agreement differs with the "Executive Employee Benefit Matrix," then the provisions of this Agreement shall govern and supersede the attached "Executive Employee Benefit Matrix." e. The City Council agrees to grant Employee an Educational Incentive as follows: Section 3. No Term of 1 mrrpt9yment a. There is no term of employment under this agreement because Employee serves at the will of the City Council and is an "AT WILL" employee. Employee acknowledges that he is an "AT WILL" employee and can be terminated at any time for any reason or no reason at all. Employee shall serve at the pleasure of the City Council and nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Employee for any reason, with or without cause, at any time, subject only to the provisions set forth in Subsection "b," below and Section 4 of this Agreement. b. Termination of this Agreement shall require a majority vote of the City Council. C. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from his position with City, by submitting written notice at least thirty (30) days prior to resignation. Section 4. Ten ninatwion ar�cl_S vera-pnc<_L',, In the event the City Council terminates Employee's employment as Chief of Police pursuant to this Agreement, and if Employee is not otherwise in breach of the terms of this Agreement, City shall pay a lump sum cash payment equal to (3) months aggregate base salary ("Severance Pay); provided, that City shall be relieved of its obligation to pay Severance Pay if Employee is terminated for "cause" or malfeasance in carrying out the duties obligated under this Agreement, or if the Employee is convicted of any illegal act involving moral turpitude or personal gain. In addition, Employee shall only be entitled to Severance Pay, if and only if, Employee signs a full and complete waiver of any and all claims including but not limited to employment claims and including a Civil Code Section 1542 Waiver and release. Section 5. Termination matron iind.. Severance Pax_y° a. In the event Employee is not in breach of this Agreement, and is terminated by the City Council for reasons other than "cause" or malfeasance in office, the City shall pay Employee a severance payment equal to three (3) months of actual pay IF AND ONLY IF EMPLOYEE SIGNS A COMPLETE WAIVER AND RELEASE OF ANY AND ALL CLAIMS INCLUDING BUT NOT LIMITED TO EMPLOYMENT CLAIMS AND INCLUDING, BUT NOT LIMITED TO A CIVIL CODE SECTION 1542 WAIVER, RELEASING THE CITY OF ALL LIABILITY TO EMPLOYEE. In the event Employee is terminated because of malfeasance in office, including, but not limited to, his conviction of any illegal act involving moral turpitude or personal gain to him, City shall have no obligation to provide any severance pay as described herein and may terminate Employee immediately without any severance pay. Section 6. General Provisions F a. The text herein shall constitute the entire Agreement between the parties and supersede any earlier agreements or writings or oral promises. b. This Agreement shall be effective as of, 3 or such later date, as Employee shall have successfully completed a background check and psychological examination which ever date is later. C. This Agreement shall only be modified in writing signed by the Mayor of Baldwin Park. d. If any provision or any other portion thereof contained in this Agreement is held to be invalid or unconstitutional or void or unenforceable, the remainder of the Agreement, or portion thereof, shall be deemed severable and shall not be affected and shall remain in full force and effect. e. Employee agrees that this Agreement should be interpreted as if mutually prepared and without the same being construed against any party. f. Employee agrees he is waiving his right to have the Agreement reviewed by Counsel. IN WITNESS THEREOF, the City has caused this Agreement to be signed and duly executed on its behalf by its Mayor and duly attested by its City Clerk CITY OF BALDWIN PARK Mayor ATTEST: . City Clerk m. APPROVED BY: 11.. ........ ...... ............ City Attorney EMPLOYEE David Salcedo 3 EXECUTIVE EMPLOYEES BENEFIT MATRIX ATTACHMENT "A" The following unadjusted base salary increases shall be provided to all Executive Employees: a) Retro -active to the first payroll period commencing on or after July 1, 2014 — 1 % b) Effective the first payroll period commencing on or after January 1, 2015 — 2% c) Effective the first payroll period commencing on or after July 1, 2015 — 2% d) Effective the first payroll period commencing on or after July 1, 2016 — 2% lnSUrance,$/SUDplemental Wage Payments Benefits Plan Effective April 6, 2016, the City will contribute a sum not to exceed $1,700.00 per month for each Executive employee towards benefits as detailed below: The employee is required to maintain a minimum coverage for himself/herself in a plan of his or her choice, unless the employee can show proof of adequate health insurance coverage through another source. In instances where the employee's medical insurance premium is less than the City's monthly contribution, such employee will have an option to have the excess monies placed toward an existing benefit program. These options include: 1. Placement in a City provided health insurance plan for self, two (2) party or family coverage. Z Placement in a City provided dental insurance plan for self, two (2) party or family coverage. 3. Placement spread over a combination of the options listed above. 4. Elect to receive any excess monies in cash, which will be considered as taxable income, or 5. Elect to place the excess cash monies in a City provided deferred compensation program. Vision Plan Effective January 1, 2014, the City will provide a vision plan, and will contribute up to a maximum premium cost of $34.05* per month. Life Insurance The City will provide term life insurance in the face amount of $100,000. *Correct made to Vision Plan effective date and maximum premium due to clerical error. VehicleNehicle Allowance Effective April 6, 2016, the City will provide receive a City -owned vehicle or will provide an allowance for those Executive employees who cho for City business. Resolution 2016-120 Executive and Managers Matrix Page 2 an Executive employee the choice to amount of $400.00 per month vehicle ose to utilize their own personal vehicle Cell Phone Allowance Effective April 6, 2016, the City will provide an Executive employee an amount of $100.00 per month for use of a personal cell phone for City business. Long -Term Disability and Short Term Qj abIIN The City will provide long-term and short-term disability insurance coverage as set forth in the plan on file in the Personnel Services Office. Effective July 1, 2005, the City will amend the City's contract with the Public Employees' Retirement System (PERS) to provide benefits at the 2.7% at 55 formula for the Local Miscellaneous Employees and to incorporate employee shared participation towards the contributions of said retirement benefit. On June 30, 2007 — Employees will pay 3% and the City will pay 3.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of June 30, 2007. All such employee contributions shall be deposited in the member's retirement account. CalPERS Member contribution- Miscellaneous Employees: o Effective as soon as reasonably practical and consistent with CalPERS documentary requirements, the City shall amend its contract with CalPERS consistent with unit employees agreeing to pay an additional 5% towards the 8% of the member contribution in exchange for an offset wage increase of the same amount. Retirement -- SwornE�m The City will pay 100% of the employee's contribution to the CalPERS retirement program and provide retirement benefits at the 3% at 50 formula as currently specified under the City's contract with the California Public Employees' Retirement System. All such employee contributions shall be deposited in the member's retirement account. CalPERS Member contribution- Sworn Employee: o Effective as soon as reasonably practical and consistent with CalPERS documentary requirements, the City shall amend its contract with CalPERS Resolution 2016-120 Executive and Managers Matrix Page 3 consistent with executive employees agreeing to pay 9% of the member contribution in exchange for an offset wage increase of the same amount. Attendance and Leaves Sick Leave The general policy for sick leave will be as set forth, for all full-time employees, in Section 11.4 of the Personnel Rules. Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall be debited on an hourly basis. Effective September 7, 1994, each eligible employee shall elect their maximum sick leave hours accrual. Dependent upon the total number of currently accrued sick leave hours, the maximum sick leave hours accrual may be set at 300 hours, 600 hours or 900 hours. If an eligible employee wishes to elect a maximum sick leave accrual level that is at a higher level than their closest currently accrued sick leave hours, they may do so. The maximum accrual elected by the eligible employee will be irrevocable. When an employee's service with the City is terminated for any reason, no compensation shall be paid for the unused sick leave hours accrual bank. Annual Sick Leave Incentive Sick leave shall accrue on hourly basis of eight (8) hours per month and shall be debited on an hourly usage basis. Each January 1, eligible employees will commence to accrue sick leave hours above their prior elected sick leave hours bank (300, 600 or 900). At the close of the calendar year, each eligible employee will receive 75% of the unused portion of sick leave hours as compensation, calculated at their then straight time hourly rate. Payment will be made at the next closest pay period. Vacation All Executive employees shall accrue vacation leave in accordance with the following: a. Employees having less than five (5) years service with the City: 3.6923 hours on a biweekly basis for time actually worked. b. Employees having more than five (5) years service but less than ten (10) years service with the City 4.6154 hours on a biweekly basis for time actually worked. c. Employees having more than ten (10) years but less than fifteen (15) years service with the City: 5.5385 hours on a biweekly basis for time actually worked. d. Employees having more than fifteen (15) years but less than twenty (20) years service with the City: 6.4615 hours on a biweekly basis for time actually worked. Resolution 2016-120 Executive and Managers Matrix Page 4 e. Employees having over twenty (20) years service with the City: 7.3846 hours on a biweekly basis for time actually worked.. Employees will be entitled to utilize accrued vacation leave after completion of six (6) months continuous employment with the City. Bereavement Leave Each Executive employee shall receive the equivalent of three (3) working days per incident, as needed, for a death in his or her immediate family. Immediately family shall mean and include only the employee's spouse, children, step -children, parents, spouse's parents, grandparents, spouse's grandparents, brothers and sisters. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement be provided. Administrative Leave Effective July 1, 2004, each Executive employee shall receive a maximum of seventy- two (72) hours of administrative leave with pay each fiscal year. Unused time at the end of each fiscal year, June 30, will be paid during the following month of July with said time being calculated at their then straight time hourly rate. All Executive employees are currently working on an alternate work schedule of four (4) days, ten (10) hours. While assigned to such work schedule, the following days shall be observed as holidays: January 1St the third Monday in February; the last Monday in May, July 4"'; the first Monday in September; November t 11h; the fourth Thursday in November; December 241t°; December 25"% and such other days as may be designated as holidays by motion of the City Council. If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will not be observed on the preceding Wednesday or Thursday. If any of the holidays fall on a Sunday, the Monday following is the holiday in lieu thereof. llptir�c Holi For each Executive employee working the 4/10 plan such employee will receive two (2) ten (10) hour days of floating leave, for a total of 20 hours. Holiday Banl At the beginning of each calendar year, the City will determine how many of the set holidays fall on a Friday and/or Saturday. An employee will be credited with an equivalent number of hours of holiday time ("Holiday Bank"). Each affected employee will also be credited with the above floating holidays. For Executive Employees working the four (4) day, ten (10) hour alternate work schedule, the holiday bank will be calculated at ten (10) hours per holiday. Resolution 2016-120 Executive and Managers Matrix Page 5 Employees may accumulate up to a maximum of one hundred (100) hours of holiday bank time. Each January 1, such excess hours will be removed form the employee's holiday bank hours accrual, calculated at their then straight time hourly rate and placed in a holiday hours bank to be paid no later than June 30 of the same year. If an employee separates employment from the City, and has used holiday bank time prior to the occurrence of the actual holiday, he/she will have his/her vacation bank, administrative leave and/or final paycheck reduced to reflect the excess holiday bank time used. If an employee separates employment from the City, and has not used any eligible accrued holiday bank time, he/she will be paid for such eligible holiday bank time at his/her straight time rate. Com ensation for Accrued Leave Time Notwithstanding the maximum accruals established for vacation, administrative leave and holiday bank, Executive employees may accrue up to a maximum of three (3) months of additional paid leave time composed of a combination of vacation, administrative leave and/or holiday bank time. Deferred Corn ensation mmµ Effective April 6, 2016, the City will contribute $100.00 per month to each employee into a City sponsored 457 Plan on a pre-tax basis. Resolution 2016-120 Executive and Managers Matrix Page 6 UNCLASSIFIED MANAGERS' BENEFITS MATRIX ATTACHMENT B Cost of Liyj Acfustments The following unadjusted base salary increases shall be provided to all Executive Employees: e) Retro -active to the first payroll period commencing on or after July 1, 2014 — 1% f) Effective the first payroll period commencing on or after January 1, 2015 — 2% g) Effective the first payroll period commencing on or after July 1, 2015 — 2% h) Effective the first payroll period commencing on or after July 1, 2016 — 2% Insurances/SuDolemental Wa a Pa ments Benefits Plan Effective during the payroll period commencing January 2, 2005, the City will contribute to each employee a sum not to exceed the following towards benefits as detailed in this section. January 2, 2005 through July 2, 2005 $750.00/month July 3, 2005 through July 1, 2006 $800.00/month July 2, 2006 through June 30, 2007 $900.00/month July 1, 2007 $950.00/month April 6, 2016 $1000.00/month The employee is required to maintain a minimum coverage for himself/herself in a plan of their choice unless the employee can show proof they have adequate health insurance coverage through another source. In instances where the employee's medical insurance premium is less than the City's monthly contribution, such employee will have an option to have the excess monies placed toward an existing benefit program. These options include: 6. Placement in a City provided health insurance plan for self, two (2) party or family coverage. 7, Placement in a City provided dental insurance plan for self, two (2) party or family coverage. 8. Placement spread over a combination of the options listed above. 9. Elect to receive any excess monies in cash, which will be considered as taxable income, or 10. Elect to place the excess cash monies in a City provided deferred compensation program. Vision Plan The City will provide a vision plan to all affected employees, and will contribute up to a maximum premium cost of $34.05* per month. If the premiUm exceeds the amount, then the employee shall be responsible to pay the difference in excess of $34.05. Life Insurance The City will provide term life insurance in the face amount of $60,000.00 effective April 6, 2016. The City will provide a supplemental life insurance program to enable employees to purchase additional life insurance at the employee's cost and no contribution from the City. Cental Plan Enhancement Effective June 1, 1993, the City will provide for the dental plan enhancement of orthodontics to the "Reimbursable Plan Choice" of the City's dual choice dental plan. Additional cost for this enhancement will be paid for by the City. Those affected individuals currently enrolled in the "Pre -paid Plan Choice" presently receive this benefit. Long -Term Disability and Short Term Disabilit The City will provide each employee with long-term disability insurance coverage as set forth in the plan on file in the Human Resources Office. Effective June 1, 1993, affected employees will be eligible to receive benefits commencing on the 31St day of non -work related injury or illness, and employees will be eligible to receive a maximum benefit of 66 2/3% of their current base salary up to a maximum of $5,000 per month. Retirement The City will pay 100% of the employer's contribution to the CalPERS retirement program and provide retirement benefits as currently specified under the City's contract with the California Public Employees Retirement System. Effective July 1, 2005, the City will amend the City's contract with the Public Employee's Retirement System (PERS) to provide benefits at the 2.7% at 55 formula for the Local Miscellaneous Employees and to incorporate employee shared participation towards the contribution of said retirement benefit. The employee shared participation of contributions shall be implemented as follows: On June 30, 2007 — Employee's will pay 3% and the City will pay 3.766% increase to normal cost (difference between 2% @ 55 and 2.7% @ 55 retirement formulas) of their base salary. The employee's cost will be reflected after the pay period ending date of June 30, 2007. All such employee contributions shall be deposited in the member's retirement account. The City will continue to pay the current employee's contribution of seven (7%) of the employee's base salary to the Public Employees' Retirement System in addition to the allocated percentage for the increase to normal cost (difference between2% @ 55 and 2.7% @ 55 retirement formulas) "Correct made to Vision Plan effective date and maximum premium due to clerical error. Resolution 2016-120 Executive and Managers Matrix Page 8 Effective as soon as reasonably practical and consistent with CalPERS documentary requirements, the City shall amend its contract with CalPERS consistent with unit employees agreeing to pay an additional 5% towards the 8% of the member contribution in exchange for an offset wage Bilingual Pay Effective July 5, 2005, the City agrees to increase the bilingual pay amount from seventy-five dollars ($75.00) to one hundred dollars ($100.00) per month to a person who is capable of speaking, reading, writing and/or interpreting the language of Spanish, Chinese, Japanese, Vietnamese, Tagalog and Signing. Qualifying tests established by the City shall make determination of capability. Re -testing of individuals will be required to determine bilingual capability in the above stated languages. Only those individuals who score at the level of "Good" or better will be eligible for Bi -lingual pay. MonthlyPhone Allowance Effective April 6, 2016, the City agrees to implement a monthly cellular telephone allowance of $50.00 per month. Attendance and I -eaves Sick Leave The general policy for sick leave will be as set forth, for all full-time employees, in Section 11.4 of the Personnel Rules. Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall be debited on an hourly basis. Each eligible employee shall elect his/her maximum sick leave hours accrual. Dependent upon the total number of currently accrued sick leave hours, the maximum sick leave hours accrual may be set at 300 hours, 600 hours or 900 hours. If an eligible employee wishes to elect a maximum sick leave accrual level that is at a higher level than their closest currently accrued sick leave hours, they may do so. The maximum accrual elected by the eligible employee will be irrevocable. Once the election is made by the employee, such excess hours will be removed from the employee's sick leave hours accrual, calculated at their then straight time hourly rate and placed into a sick leave hours bank to be paid at 75% of the total value, with the timing and method of payment to be determined by the City. When an employee's service with the City is terminated for any reason, no compensation shall be paid for the unused sick leave. Annual Sick Leave Incentive Sick leave shall accrue on hourly basis of eight (8) hours per month and shall be debited on an hourly usage basis. Each January 1, eligible employees will commence to accrue sick leave hours above their prior elected sick leave hours bank (300, 600 or 900). At the close of the calendar year, each eligible employee will receive 75% of the unused portion of sick leave hours as compensation, calculated at their then straight time hourly rate. Payment will be made at the next closest pay period. Resolution 2016-120 Executive and Managers Matrix Page 9 Bereavement Leave Each classification represented by the Association shall receive the equivalent of their workweek per incident, as needed, for a death in their immediate family. Immediate family shall mean and include only the employee's spouse, children, stepchildren, foster children, grandchildren, parents, grandparents, brothers, sisters, State Registered Domestic Partner and spouse's Parents and spouse's grandparents. Said time will not be cumulative from one twelve month period to another nor will pay in lieu of unused leave for bereavement is provided. Vacation Employees will be entitled to utilize accrued vacation leave after completion of six (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. The times during which an employee may take his/her vacation leave shall be determined by the department head with due regard for the wishes of the employee and for the needs of the service. Employees shall, each calendar year, be required to take a minimum of forty (40) consecutive hours vacation leave. In addition, an employee may, with approval of the appointing authority, use vacation leave in lesser increments during the calendar year. Employees may accumulate up to a maximum of two (2) vacation periods in any one calendar year for the purpose of a vacation leave. A vacation period is defined as the maximum amount of vacation leave accrued by an employee in any calendar year, in accordance with Subsections (a), (b), (c), (d) and (e), as stated below. a. Employees having less than five (5) years of employment (vacation accrual = 96 hours per year) the maximum amount of vacation that may be accumulated shall be 192 hours. b. Employees having more than five (5) years of service but less than ten (10) years of employment (vacation accrual = 120 hours per year), the maximum amount of vacation that may be accumulated shall be 240 hours. c. Employees having more than ten (10) years but less than fifteen (15) years of employment (vacation accrual = 144 hours per year), the maximum amount of vacation that may be accumulated shall be 288 hours. d. Employees having more than fifteen (15) years but less than twenty (20) years of employment (vacation accrual = 168 hours per year), the maximum amount of vacation that may be accumulated shall be 336 hours. e. Employees having over twenty (20) years of employment (vacation accrual — 192 hours per year). The maximum amount of vacation that may be accumulated shall be 384 hours. Resolution 2016-120 Executive and Managers Matrix Page 10 If the employee, because of business necessity, is not able to utilize excess accrued vacation hours, upon written request to, and approval of the Department Head, an employee will be given an extension in order to take his/her vacation. In cases where the employee forfeits vacation leave time at the request of the City, upon approval of the Chief Executive Officer or designated representative (s), said employee shall be compensated for forfeited vacation leave time at the employee's current rate of pay. It is the employee's responsibility to schedule vacation time well in advance to avoid forfeiting his/her vacation or to avoid any conflicts. Employees will be entitled to utilize accrued vacation leave after completion of (6) months continuous employment with the City. Employees may be eligible to utilize accrued vacation leave at an earlier time, upon written request to and approval of their department head. The times during which an employee may take his/her vacation leave shall be determined by the appointing authority with due regard for the wishes of the employee and for the needs of the service. Employees will be notified on a quarterly basis of their current and potential maximum vacation hours accrual for the calendar year to assist them in the reduction of excess accrued vacation hours. In the event a legal holiday falls during a vacation leave, such holiday shall not be charged as vacation leave, and the vacation leave shall be extended or accredited accordingly. Employees who separate from the service of the City shall be eligible to receive compensation for all unused, accrued vacation leave. Administrative Leave Effective July 1, 2004 each employee shall receive a maximum of fifty (50) hours of administrative leave with pay each fiscal year. The use of such leave shall be at the reasonable discretion of the employee Unused time at the end of each fiscal year, June 30, will be paid during the following month of July with said time being calculated at their then straight time hourly rate. For employees working a 4/10 plan, the following days shall be observed as holidays; January 1s', the third Monday in February; the last Monday in May; July 4"'; the first; Monday in September; November 11 h, the fourth Thursday in November; December 24`x"; December 25"'ry and such other days as may be designated as holidays by motion of the City Council. Resolution 2016-120 Executive and Managers Matrix Page 11 If any of the foregoing holidays falls on a Friday and/or Saturday, the holiday will not be observed on the preceding Wednesday or Thursday. If any of the holidays fall on a Sunday, the Monday following is the holiday in lieu thereof. Flo�-folia Employees working a 4/10 plan will receive two (2) ten (10) hour days of floating leave, for a total of twenty (20) hours. Holidagnk At the beginning of each calendar year, the City will determine how many of the set holidays fall on a Friday and/or Saturday. An employee will be credited with an equivalent number of hours of holiday time ("holiday bank"). Each affected employee will also be credited with the above floating holidays. The actual date for the use of such leave shall be subject to the approval of the Chief Executive Officer. This holiday bank leave can be used in hourly increments and combined with other leave. Employees may accumulate up to a maximum of one hundred (100) hours of holiday bank time. If an employee, because of business necessity, is not able to utilize accrued holiday bank hours, upon written request to, and approval of the Chief Executive Officer, the employee will be paid for any excess hours over his/her maximum holiday bank hours accrual. Each January 1, such excess hours will be removed from the employee's holiday bank hours accrual, calculated at their then straight time hourly rate and placed in a holiday hours bank to be paid not later than June 30 of the same year. If an employee separates employment from the City, and has used holiday bank time prior to the occurrence of the actual holiday, he/she will have his/her vacation bank, administrative leave and/or final paycheck reduced to reflect the excess holiday bank time used. If an employee separates employment from the City, and has not used any eligible accrued holiday bank time, he/she will be paid for such eligible holiday bank time at his/her straight time rate. Deferred Compensation Effective April 6, 2016, the City will contribute $100.00 per month to each employee into a City sponsored 457 plan on a pre-tax basis. ITEM NO. I REPORT ...... - ------- __ - - - - ------ NMI TO: Honorable Mayor and City Councilmembers �N of `. dye) TFROM: Rose Tam, Finance Director i DATE: March 1 2017 SAN�GXRASUBJECT: FY 2016-17 MID -YEAR BUDGET PRESENTATION SUMMARY The purpose of this report is to provide City Council with the mid -year budget performance and a projection for the remaining fiscal year. FISCAL IMPACT Based on projections, General Fund revenue will increase by $111,389 mainly due to the expected increase in property tax; expenditures will increase by $363,468. Thus, the General Fund expenditures will exceed revenue by $324,081. The Gas Tax Fund revenue will be reduced by $89,500 due to lower fuel prices. The Surface Transportation Program Fund will increase by $1,140,887 from a reimbursement for rail crossing improvement/quiet zones. The General Plan Fee Fund expects an increase of $118,000. The Housing Asset Fund received revenue totaling $363,829 which includes the sale of property for $202,074. RECOMMENDATION It is recommended that the City Council review the mid -year analysis and approve the mid -year revenue and expenditure projections for fiscal year ending June 30, 2017. LEGAL REVIEW None required. BACKGROUND A mid -year budget review is a tool that provides City Council and staff an opportunity to review the status of the current budget and determine if any mid -course adjustments are necessary. Additionally, the City's Fiscal Accountability Policy states that a mid -year budget review is to be prepared by staff and presented to the City Council. The mid -year budget report estimates the revenues, expenditures, and projected fund balances at June 30, 2017. Overview Since most of the City's operating services are provided through the General Fund, the focus of this report and the power point presentation will be on the General Fund. The General Fund represents about one-half of the City's total budget and is composed of revenues that are not restricted or committed as to how they can be used. Based on the fiscal year's financial activities and trends ended December 31, 2016 the General Fund expenditures are projected to exceed revenue by $324,081. Revenues Total General Fund revenues are projected to increase by $111,389. The Property Tax is expected to increase by $199,123. The Fines and Penalties will be off by $182,000 mainly due to decrease in revenue from vehicle code fines. The Use of Money and Property from facility rental are projected to be $30,000 less from the original budget. The projected increase of $53,092 from the Charges for Services are mainly from the increase FY 2016-17 Mid -Year Budget Presentation Paee 2 in revenue from plan check fees, latch -key childcare; this also includes the $22,050 advertisement revenue received from the BP NOW which was not included in the original budget. The increase of $71,174 in the Miscellaneous category is largely due to the additional distribution from the Successor Agency (formerly RDA) property tax trust fund from the County. Expenditures The General Fund expenditures are projected to be $27,410,360 with an increase of $363,468. The primary increase is mostly due to legal services not related to the City Attorney billings which have been constant. These legal services include personnel, public record request, and litigation. It also includes the minor increase of $4,788 from Social Media Outlet project. Special Funds Most special funds are within their approved budgets. The Surface Transportation Program Fund will increase by $1,140,887 from a reimbursement for rail crossing improvement/quiet zones. The Fleet Services expenditure will increase by $50,000 mainly from auto servicing. We anticipate the revenue from the Gas Tax Fund to have a decrease of $89,500 due to lower fuel prices. There will be $80,000 increase in AQMD Fund revenue and Gas Tax Fund expenditures due to funding reallocation for the purchasing of two trucks. The General Plan Fee Fund expects an increase of $118,000 due to increased construction activities. Conclusion The Executive Team and City staff will continue to monitor and control expenditures and strive to seek additional revenue to achieve balanced budget. We will continue to provide assistance to the City Council as we work together towards a better future for the Citizens and Business Owners of Baldwin Park. We would like to thank the members of the Executive Team and the Finance Department staff members who assisted with the preparation of this mid -year budget. We would also like to thank the Mayor and Members of the City Council for their efforts and continued time commitment to the budget process. ALTERNATIVES ATTACHMENT 1. General Fund Performance Overview 2. Projected Revenue 3. Projected Expenditures 4. 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COST O ' vI O � CD O w Cn M 4- Cn O CD V CJD —:. _p W ? v .. CpCL V CA Off, W A O O0 (n m j O N ',. 00.... O CT 4A -6R D Q Q CL < = O C _. Q CA CD CA Q c N N N U7 Un O O C 7 � y 0 w 0 a cn r O 0 O 0 O O O CD O O EA lA D y- O Cep CL Q d n cacm� rF Q CA N W W c Q < W 4- 3 to r m r W r 00 a. 00 00 00 0 O ''.... 'O'► W (D CD fl1 m x CD Q C CD N C7 0 m co 0 N 0 rn City of Baldwin Park Fiscal Year 2016-2017 Projected Fund Balance Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance 404 Capital Equipment Subtotal - Internal Services Funds '51;14:1a9ll mo-, 1c; etcd 1 l u nds,, 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 210 Community Enhancement Fund 220 Community Development Block Grant 221 H.O,M.E. (Home Investment Partnership Program) 222 CAL Home 223 Economic Development Act Revolving Loan 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 301 Building Reserve Subtotal Special Funds TOTAL GENERAL, INTERNAL SERV., do SPECIAL FUNDS: fi=i�raAua 1nt,ahta.G:g1ra311W j411Y4(5, Projected 2017 2017 2017 2017 Projected Gas Tax Debt Service Fund Balance Projected Projected Projected Projected Fund Balance Fund Fund Description _ 06/30/2016 Revenues Transfers In Ex enditures wTransfers Out 06(30/2017 General Fund: 0 (272,881) Ll 7911 0 100 General Fund* 21,813,131 27,086,279 0 26,564,548 845,812 21,489,050 200 Future Development Fund** 7,651,129 20,000 0 446,796 0 7,224,333 210 Community Enhancement Fund** _ 0 366,=100 0ti'9 0 3661 4400 Subtotal - General Fund $ 29,464,260 $ 27,472,679 $ - $ 27,011,344 $ 845,812 $ 24,079,783 Internal Services Funds: 401 Information and Support Services 402 Fleet Services 403 Internal Insurance 404 Capital Equipment Subtotal - Internal Services Funds '51;14:1a9ll mo-, 1c; etcd 1 l u nds,, 205 Federal Asset Forfeiture 206 State Asset Forfeiture 207 Local Law Enforcement Block Grant 210 Community Enhancement Fund 220 Community Development Block Grant 221 H.O,M.E. (Home Investment Partnership Program) 222 CAL Home 223 Economic Development Act Revolving Loan 230 AB 1693 Business Improvement Fees 231 Air Quality Management 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Fees 240 Gasoline Tax 241 Surface Transportation Program 242 Traffic Congestion Relief 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPDS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A - Parks 254 Measure R Local Return 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 301 Building Reserve Subtotal Special Funds TOTAL GENERAL, INTERNAL SERV., do SPECIAL FUNDS: fi=i�raAua 1nt,ahta.G:g1ra311W j411Y4(5, 601 Debt Service 610 COP Lease Payment 625 Gas Tax Debt Service 630 Bond Issuance SGR Refi 635 BPF M 2003 Tax Alice 636 BPFA 1990 Tax Alloc 637 BPFA/CBD 1990 Refunding Loan 650 Pension Obligation Bond Subtotal Financing Authority Funds Attachment 4 (177,901) 780,854 0 947,947 0 (344,994) (612,824) 1,074,120 0 1,266,035 0 (799,739) (247,655) 2,738,877 0 2,764,103 0 (272,881) Ll 7911 0 0000 18 �.............. 8'1 203,790 $ _.... (796,581) $ 4,598,851 $ - $ 5,016,085 $ $ (1,213,815) 246,085 182,000 0 14,289 0 413,796 152,717 53,600 0 0 0 206,317 14,606 100 0 0 0 14,706 0 366,400 0 0 0 366,400 (235,244) 1,750,359 0 1,343,473 406,457 (234,815) 232,363 1,014,853 0 1,014,639 0 232,577 16,086 360 0 0 0 16,446 516 0 0 0 0 516 304,868 65,800 0 202,070 0 173,598 250,457 47,900 80,000 255,114 0 173,243 328,218 646,980 0 361,000 0 664,198 832,940 232,200 0 274,650 0 785,490 243,251 240,594 0 0 0 483,845 2,025,211 1,608,500 0 2,637,308 480,511 515,892 680,757 1,142,387 0 1,822,638 0 506 213,232 10,000 0 158,289 0 64,443 3,550 50,665 0 140,000 0 (85,785) 297,845 1,452,178 0 1,384,282 0 360,741 2,721,534 1,176,449 0 2,205,546 0 1,692,937 23,173 327,700 0 319,604 0 31,269 52,820 22,000 0 20,000 0 54,820 8,050 91,328 0 81,800 0 17,578 374,837 12,430 0 0 0 387,267 (270,448) 1,788,000 0 1,592,353 0 (74,801) 0 717,086 145,204 843,393 0 18,897 37,240 64,360 0 133,750 0 (32,150) 2,173,833 880,747 0 1,981,651 0 1,072,929 0 168,000 21,578 189,955 0 (377) (220,685) 80,000 0 6,435,100 0 (6,575,785) 195,682 406,844 0 70,000 0 532,576 95311 fl ._........ 0 0 0 9,5'3000 $ 10,718,024 $ 37 14,7,0 $ 246,782 $ 23,490,904 $ 886,968 $ 1,287,304 �..._ $ _ .._.._.................. 34,385,703 $ 46,771,400 $ 246,782 ......................................... $ 55,518,333 $ 1,732,780 _. $ 29,153,272 34,420 34,150 406,457 406,457 0 68,570 1,625,760 0 679,030 674,030 0 1,625,760 7 50 400,511 400,511 0 57 0 0 0 0 0 0 564,145 0 0 0 0 564,145 475,762 0 0 0 0 475,762 (4,850) 0 0 0 0 (4,850) 277 1833,o?8 0 18# 828 0 4177 $ 2,695,521 $ 1,867,228 $ 1,485,448 $ T3"-1"8-,8-2"6"-"""$ - $ 2,729,921 Attachment 4 City of Baldwin Park Fiscal Year 2016-2017 Projected Fund Balance 890 Low/Mod Income Housing TOTAL SUCCESSOR AGENCY FUNDS: 901 Housing Voucher Choice 905 Public Housing 910 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS 8,663,773 407,074 $ 368,150 $ $ 8,702,697 . ......... ...... $ 11,330,555 $ 2,723,051 $ 31754,-342$ 3,132,186 $ 31754,342 $ 10,921,420 250,027 5,625,672 0 5,641,119 0 234,580 346,847 31,835 14,228 48,182 0 344,728 0 14,228 0 0 14,228 0 596,874 $ 51671,735 $ 14,228 $ 5,689,301 $ 14,228 $ 579,308 $ 54,008,653 $ 57,033,914 $ 59501,350 $ 679658,646 $ 5,501,350 $ 43,383,921 * The Projected General Fund Reserve Balance at June 30, 2017 is $7,248,736. ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund, However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued) Pro ' jected 2017 2017 2017 2017 Pro ' jected Fund Balance Pro ' jected Projected Projected Projected Fund Balance Fund Fund DescriptionITITIT„ 06/30/2016 Revenues Transfers In Expenditures Transfers Out 06/30/2017 °5C4;gge'sN, wT --alcy- N fisw� 800 RDA Obligation Retirement $ $ 1,957,097 $ - $ 1,957,097 $ -a gncpts. 801 SG River Capital Pij 296,363 0 0 16,075 0 280,288 802 Puente/Merced Capital Prl (5,977) 0 0 8,696 0 (14,673) 803 W Ramona Capital Pr,1' 81,136 0 0 375 0 80,761 804 Cntrl Business Dist Capital PrI (15,863) 0 0 25,700 0 (41,563) 805 Delta Capital Prj (2,171) 0 0 2,220 0 (4,391) 806 Sierra Vista Capital Pri P75 NB...,.,0 (t 232,419 1�259,063 781 1006 Subtotal Capital Projects 2,628,976 $ 4 $ 285,05 $ 1,M9,Rd $ 1,684,428 Debt Service 831 SG River Debt Sery (647,465) 0 1,522,775 741,400 122,790 11,120 832 Puente/Merced Debt Sery 241,862 320,000 118,000 526,985 0 152,877 833 W Ramona Debt Sery (248,704) 0 0 0 0 (248,704) 834 Cntrl Business Dist Debt Sery (879,314) 38,800 748,432 642,231 0 (734,313) 835 Delta Debt Sery (149,397) 0 60,000 0 101,550 (190,947) 836 Sierra Vista Debt Sery 851,188 0 766,953 27,000 313,842 1,277,299 837 BP Merged 2000 Refinance 869,636 80 _._. 538 182 540 913 0 ,'m3 Subtotal Debt Service $ 358,,880 $ 3,754,342, $ 2,478,551 $ 538,182 $ 1,134,295 890 Low/Mod Income Housing TOTAL SUCCESSOR AGENCY FUNDS: 901 Housing Voucher Choice 905 Public Housing 910 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS 8,663,773 407,074 $ 368,150 $ $ 8,702,697 . ......... ...... $ 11,330,555 $ 2,723,051 $ 31754,-342$ 3,132,186 $ 31754,342 $ 10,921,420 250,027 5,625,672 0 5,641,119 0 234,580 346,847 31,835 14,228 48,182 0 344,728 0 14,228 0 0 14,228 0 596,874 $ 51671,735 $ 14,228 $ 5,689,301 $ 14,228 $ 579,308 $ 54,008,653 $ 57,033,914 $ 59501,350 $ 679658,646 $ 5,501,350 $ 43,383,921 * The Projected General Fund Reserve Balance at June 30, 2017 is $7,248,736. ** The Future Development Fund and Community Enhancement Fund were merged with the General Fund, However, these funds are committed for future / special projects pending City Council approval. Attachment 4 (Continued)