HomeMy WebLinkAbout2017 07 19NOTICE CALL
OF A
SPECIAL MEETING
OF THE
CITY COUNCIL
TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF
THE CITY OF BALDWIN PARK
NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on
WEDNESDAY, JULY 19, 2017 at 6:00 PM. at City Hall — 3rd Floor Conference Room 307,
14403 East Pacific Avenue, Baldwin Park, CA 91706,
Said Special Meeting shall be for the purpose of conducting business in accordance with
the attached Agenda.
Dated: July 13, 2017
NO OTHER BUSINESS WILL BE DISCUSSED
AFFIDAVIT OF POSTING
/V1
Manuel Lozano
Mayor
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 24 hours prior to the meeting on July 19, 2017.
h zofi ems.
Alejandra Avila
City Clerk
CITY COUNCIL
SPECIAL, MEET'I G
Please note
time and
meeting
JULY 19, 2017 location
6:00 PM
CITY HALL - 31 Floor, Conference Room 307
14403 EAST PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
Manuel Lozano
Susan Rubio
Cruz Baca
Monica Garcia
Ricardo Pacheco
- Mayor
- Mayor Pro Tem
- Council member
- Council member
- Council member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda, but only on any matter posted on this
agenda. If you wish to address the City Council
or any of its Agencies, you may do so during the
PUBLIC COMMUNICATIONS period noted on
the agenda. Each person is allowed three (3)
minutes speaking time. A Spanish-speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda,
para hablar solamente sobre asunto publicado en esta
agenda. Si usted desea la oportunidad de dirigirse al
Concilio o alguna de sus Agencias, podr6 hacerlo
durante el perlodo de Comentarios del Publico
(Public Communications) anunciado en la agenda. A
cada persona se le permite hablar por tres (3)
minutos. Flay_un intdrprete para su conveniencia.
CITY COUNCIL
SPECIAL MEETING — 6:00 P.M.
CALL TO ORDER
ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Ricardo Pacheco,
Mayor Pro Tem Susan Rubio and Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos serfi el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special
circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions
asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting.
(Government Code §54954.21
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exists alguna
emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a
declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en
consideraci6n en juntas proximas. (Codigo de Gobierno §54954.21
OPEN SESSION/STUDY SESSION
1. PRESENTATION BY AMERESCO, INC., ON SOLAR AND LED STREETLIGHT ENERGY
CONSERVATION PROJECT
Presentation by Robert Georgeoff, of Ameresco, Inc., regarding a proposed energy
conservation audit and the Solar and LED Streetlight Energy Conservation Project.
RECESS TO CLOSED SESSION
2. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
Pursuant to Government Code Section 54957.6:
ericy dq at rerp, e ent tiv s: Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
-.rn l e fganition : General Unit of Maintenance Employees, SEIU Local 721; Police
Officer Association; Professional and Technical Employees Association; Clerical.
Employees Association; Police Management Employees Association; Classified
Confidential Employees Association; Classified Management Employees Association
lJnrenese ted En' I t,( : Chief Executive Officer, City Planner; Housing Authority
Manager; Community Development Director; Human Resource Manager; Chief Deputy City
Clerk; Police Chief; Finance Director; Public Works Director; Recreation and Community
Services Director
3. REAL PROPERTY NEGOTIATIONS pursuant to Government Code §54956.8:
Property:
APN #8550-002-033 APN #8460-005-026
APN #8556-021-042 APN #8460-006-036
APN #8556-018-046 APN #8558-002-025
APN #8556-022-905
Negotiators:
Shannon Yauchzee, Chief Executive Officer and
Robert Tafoya, City Attorney
Negotiating Parties:
Mark Kudler representing Bulletin Displays, Inc.
Under Negotiation:
Price and terms of payment
4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:
Case Name: Murillo v City of Baldwin Park Case No. 2:16 cv 05265 R (AJWX)
Case Name: Rivera-Crunk v City of Baldwin Park Case No. BC595720
5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government
Code Section 54956.9:
Potential Case(s): Three (3)
RECONVENE IN OPEN SESSION
REPORT FROM CLOSED SESSION
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 24 hours prior to the meeting on July 19, 2017.
f N
Alejandra Avila
City Clerk
PLEASE NOTE.' Copies of staff reports and supporting documentation pertaining to each item on this agenda are
available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library
in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at
(626) 960-4011 ext. 466 or e-mail uiavrla l x ic. yarn��ra c, orll.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting
will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102,104 ADA
TITLE 11)
': � r
JULY 19, 017
7:00 PM
COUNCIL CHAMBER
14403 E. Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011
Manuel Lozano
Susan Rubio
Cruz Baca
Monica Garcia
Ricardo Pacheco
Mayor
- Mayor Pro Tem
- Council Member
- Council Member
- Council Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the City
Council or any of its Agencies listed on this
agenda on any matter posted on the agenda or
on any other matter within its jurisdiction. If you
wish to address the City Council or any of its
Agencies, you may do so during the PUBLIC
COMMUNICATIONS period noted on the
agenda. Each person is allowed three (3)
minutes speaking time. A Spanish speaking
interpreter is available for your convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse al Concilio o cualquiera
otra de sus Agencias nombradas en esta agenda, para
hablar sobre cualquier asunto publicado en la agenda o
cualquier tema que est6 bajo su jurisdicci6n. Si usted
desea la oportunidad de dirigirse al Concilio o alguna de
sus Agencias, podrb hacerlo durante el perlodo de
Comentarios del Publico (Public Communications)
anunciado en la agenda. A cada persona se le permite
hablar por tres (3) minutos. Hay un intbrprete para su
conveniencia.
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........ _-............... _....... � � _....e�,...._e, CITY COUNCIL.�..m ......_
REGULAR MEETING — 7:00 PM
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Members: Cruz Baca, Monica Garcia,
Ricardo Pacheco, Mayor Pro Tem Susan Rubio and
Mayor Manuel Lozano
REPORT FROM CLOSED SESSION
ANNOUNCEMENTS
This is to announce, as required by Government Code section 54952.3, members of the City
Council are also members of the Board of Directors of the Housing Authority and Finance,
Authority, which are concurrently convening with the City Council this evening and each
Council Member is paid an additional stipend of $30 for attending the Housing Authority
meeting and $50 for attending the Finance Authority meeting.
PROCLAMATIONS COMMENDATIONS & PRESENTATIONS
• Introduction and Swearing In of new Director of Community Development Gus Romo
• Presentation of a Plaque to Captain Doug Parnell for his service as Interim Police
Chief
• Presentation by Community Energy Choice Aggregation
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos ser6 el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL
PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO
FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE
No se podra tome accidn en algun asunto a menos que sea incluido an la agenda, o a menos que exista alguna emergencia o
circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracidnes o preguntas
hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracidn en juntas proximas.
[Codigo de Gobiemo §54954.2]
City Council Agenda Page 2
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda,
1. WARRANTS AND DEMANDS
Staff recommends that Council ratify the attached Warrants and Demands Register.
2. TREASURER'S REPORT — APRIL AND MAY 2017
Staff recommends that Council receive and file the Treasurer's Report.
3. REJECTION OF CLAIMS
Staff recommends that Council reject the following claim(s) and direct staff to send
appropriate notice of rejection to claimant(s):
Garcia, Gabriel Claimant alleges that the intersection of
Puente Avenue and Merced poses a
dangerous condition of public property.
Li, Ying Claimant alleges that the intersection of
Baldwin Park Blvd. and Francisquito Ave.
poses a dangerous condition of public
property.
Salcido, David Claimant alleges breach of contract,
wrongful termination and whistleblower
retaliation.
Zapata, Carlos Claimant alleges that the south sidewalk
on Live Oak Ave. poses a dangerous
condition of public property.
4. MEETING MINUTES
Staff recommends that Council receive and file the following Meeting Minutes:
A. Meeting Minutes of the Special City Council Meeting held on June 6, 2017.
B. Meeting Minutes of the Special and Regular City Council Meetings held on
June 7, 2017.
5. AWARD OF CONSTRUCTION CONTRACT AND APPROPRIATION OF GAS TAX
FUNDS FOR CITY PROJECT NO. 2017-0189 — BUS STOP IMPROVEMENTS
PROJECT — PHASE I
Staff recommends that Council authorize the Mayor to execute the construction
contract with FS Contractor, Inc., for the Bus Stop Improvement Project (City Project
No. 2017-0189) in the amount of $412,950, and authorize the Finance Director to
appropriate $35,340 and perform required budget adjustments for this project.
6. DESIGNATION AS SISTER CITY TO THE MUNICIPALITY OF NOCHISTLAN DE
MEJIA ZACATECAS, MEXICO
Staff recommends that Council ratify and approve the Letter of Interest to proceed
with establishing a Sister City relationship between the City of Baldwin Park and the
Municipality of Nochistlan de Mejia, Zacatecas, Mexico, as Sister Cities.
City Council Agenda
Page 3
7. APPROVAL OF CONSULTANT SERVICES AGREEMENT FOR STANLEY
CONVERGENT SECURITY SOLUTIONS, INC., TO UPGRADE, INSTALL AND
SERVICE SURVEILLANCE, DATA STORAGE AND ACCESS CONTROL
SYSTEMS AND EQUIPMENT
Staff recommends that Council authorize the Mayor to execute a five-year service
agreement with STANLEY Convergent Security Solutions, Inc., for an amount of
$35,400 per year and authorize the Director of Finance to appropriate $12,000 of
Prop C funds in FY 2017-18 and to make the necessary transfers and fund
adjustments.
8. CONSIDERATION OF AN ENERGY AUDIT AGREEMENT WITH AMERESCO,
INC., EVALUATING ENERGY USE OPTIMIZATION MEASURES FOR STREET
LIGHTS, TRAFFIC SIGNAL SAFETY LIGHTS, TRANSIT CENTER AND TEEN
CENTER
Staff recommends that Council approve the request to authorize the City of Baldwin
Park Chief Executive Officer, or his designee, to sign a Letter of Intent (LOI) with
Ameresco, Inc., to perform an investment grade energy audit (IGA) in support of the
City's Energy Conservation Program.
9. FORMATION OF BALDWIN PARK MUNICIPAL FINANCING AUTHORITY
Staff recommends that the Council adopt Resolution No. 2017-198, entitled
"Resolution Of The City Council Of The City Of Baldwin Park Authorizing The
Execution And Delivery Of A Joint Exercise Of Powers Agreement By And Between
The City Of Baldwin Park And The Baldwin Park Housing Authority To Create The
Baldwin Park Municipal Financing Authority And Approving And Authorizing Certain
Other Matters Relating Thereto," authorizing the Mayor to execute a Joint Exercise
of Powers Agreement between the City and the Housing Authority, forming the
Baldwin Park Municipal Financing Authority.
10. UNDERWRITER SELECTION
Staff recommends that Council rescind the selection of BOK Financial Securities and
approve the selection of Ramirez & Co., to underwrite the refinance of the Baldwin
Park Financing Authority 2004 Lease Revenue Refunding Bonds.
11. APPROVE WEST COVINA JAIL CONTRACT AND FEE INCREASE
Staff recommends that Council authorize the Interim Chief of Police, or his designee,
to complete all appropriate documentation to renew the contract and accept the
terms of the proposed fee increase.
12. AWARD OF BID FOR CITY PROJECT NO. 2017-0185 — ALLEYWAY STREET
IMPROVEMENTS PROJECT
Staff recommends that Council:
Authorize the Mayor to execute construction contract with Gentry Brothers, Inc.
for the Alleyway Improvements Project (City Project No. 2017-0185) in the
amount of $290,848, and;
2. Authorize the Finance Director to appropriate $100,000 from Fund 254 —
Measure R Local Return and $60,000 from Fund 242 — Traffic Congestion Relief
and to perform the required budget adjustments for this project.
City Council Agenda Page 4
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY
DEVELOPMENT COMMISSION
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be
no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from
the general order of business and considered in its normal sequence on the agenda.
SA -1 SECOND READING OF SUCCUSSOR AGENCY ORDINANCE NO. 2 TO REPEAL
SALES TAX ORDINANCE
Staff recommends that the Successor Agency conduct a second reading, by title
only and waive further reading of Ordinance No. 2, entitled "An Ordinance Of The
Successor Agency To The Dissolved Community Development Commission Of The
City Of Baldwin Park Repealing Ordinance No. 1 Regarding Sales And Use Taxes,"
and following such reading, approve and adopt said Ordinance No. 2.
PUBLIC HEARING
13. ADOPTION OF THE BUDGET FOR FISCAL YEAR 2017-18 FOR THE CITY OF
BALDWIN PARK, BALDWIN PARK FINANCE AUTHORITY, BALDWIN PARK
HOUSING AUTHORITY AND SUCCESSOR AGENCY
Staff recommends that Council open a public hearing and, following the public
hearing, approve the Fiscal Year 2017-18 Budget for the City of Baldwin Park, by
Resolution No. 2017-195, for the Finance Authority by Resolution No. FA 2017-008,
for the Housing Authority by Resolution No. HA 2017-011, and the Successor
Agency by Resolution No. SA 2017-010.
14. A REQUEST FOR CONSIDERATION OF AN AMENDMENT TO AN EXISTING
SPECIFIC PLAN (SP 08-01) WHICH MODIFIED LANGUAGE PROHIBITING A
GATE (SECTION 4.1.11) ALONG THE VEHICLULAR ENTRANCE ON FOSTER
AVENUE AND ADDS LANGUAGE IN SECTION 4.1.11 ALLOWING A
RETRACTABLE SLIDING GATE SUBJECT TO DEVELOPMENT STANDARDS
INCLUDING: (1) ADJACENT PROPERTY OWNER EXECUTING A HOLD
HARMLESS AGREEMENT, (2) PERMITS REQUIRED BY THE BUILDING
DIVISION, (3) MINIMUM 27 FOOT OPENING WHEN THE GATE IS FULLY OPEN,
AND (4) A MINIMUM OF A 25 FOOT SETBACK FROM THE ROADWAY,
PURSUANT TO SECTION 153.210.170.A OF THE CITY'S MUNICIPAL CODE
(LOCATION: BELLA VITA HOMEOWNER'S ASSOCIATION, ASSESSOR'S
PARCEL NUMBER: 8552-022-116; APPLICANT: PHIL SILVER REPRESENTING
BELLA VITA HOMEOWNER'S ASSOCIATION; CASE NUMBER: SP 08-01 MOD)
Staff and the Planning Commission recommend that Council open a public hearing
and, following the public hearing, adopt Resolution No. 2017-194, entitled "A
Resolution of the City Council of the City of Baldwin Park Approving a Change to
Language Contained in a Specific Plan (SP 08-01 MOD) Modifying and Adding
Language in Section 4.1.11 of SP 08-01 to Allow a Retractable Gate Along the
Vehicular Entrance on Foster Avenue Subject to Development Standards (Location:
Bella Vita Homeowner's Association (APN 8552-022-116); Applicant: Phil Silver,
Representing Bella Vita Homeowner's Association, Case No. SP 08-01 MOD)."
City Council Agenda
Page 5
REPORT OF OFFICERS
15. APPROVAL OF BALDWIN PARK DAY AT THE FAIR AND APPOINTMENT OF
COMMUNITY HERO
Staff recommends that Council:
1) Authorize staff to coordinate the Baldwin Park Discount Day at the L.A. County
Fair; and
2) Authorize the Director of Finance to appropriate $750 from the General Fund to
cover the parade participation; and
3) Recommend and approve a nomination for a Community Hero and Community
Group (and alternates) by Wednesday, July 19, 2017.
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Mayor Pro Tem Rubio for discussion and consideration:
A discussion about parks and park safety during the summer months when children
attend the parks in larger numbers; are unattended at parks while parents work; more
safety measures are needed to keep the parks safe.
• A discussion and update on the Walbern Development projects,
Request by Council member Garcia for discussion and consideration:
As follow up to previously agendized items, Councilmember Garcia is requesting a
regular report from Public Works related to street improvements, and from the Police
Department related to public safety.
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of
perjury under the laws of the State of California, the foregoing agenda was posted on the City
Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th'day of July,
2017.
Alejandra Avila
City Clerk
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of
Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011
ext. 466 or via e-mail at gavilak a1dwin afk cui11.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please
contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will
enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II)
City Council Agenda
Page 6
+-STAFF ,DEPORT
US ;OF �
TkE
Ara 6A6R'1:L
VA(EY
TO:
ITEM NO. a
Honorable Mayor and City Councilmembers
FROM: Rose Tam, Director of Finance
DATE: July 19, 2017
SUBJECT: WARRANTS AND DEMANDS.
SUMMARY
Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council.
FISCAL IMPACT
The payrolls for the last two periods were $897,612.41 and the attached General Warrants Register were
$2,882,718.51 for a total amount of $3,780,330.92.
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that the City Council ratify the attached Warrants and Demands Register.
BACKGROUND
The attached Claims and Demands report format meets the required information as set out in the California
Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and
for the authorization from the department head or its designee. Pursuant to Section 37208 of the California
Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the
demands hereinafter referred. Payments released since the previous City Council meeting and the following is a
summary of the payment released:
The two payrolls of the City of Baldwin Park consist of check numbers 198707 to 198760.
Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City
Employees from control number 256153 to 256713 for the period of May 21, 2017 through June 22,
2017, inclusive; these are presented and hereby ratified in the amount of $897,612.41.
2. General Warrants, including check numbers 215334 to 215745, in the total amount of $2,882,718.51
constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City
Council as required by law, and the same hereby ratified.
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ITEM NO.
STAFF REPORT
. 'T
TO: Honorable Mayor and City Councilmembers
o
w, 5 `= FROM: Rose Tam, Director of Finance
DATE: July 26, 2017 "
SUBJECT: TREASURER'S REPORT — APRIL AND MAY 2017
AW
SUMMARY
Attached are the Treasurer's Reports for the months of April and May of 2017. The Treasurer's
Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing
Authority, and the Successor Agency to the Community Development Commission (CDC). All
investments are in compliance with the City's Investment Policy and the California Government Code.
FISCAL IMPACT
None
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that Council receive and file the Treasurer's Reports for April and May of 2017,
BACKGROUND
The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City
Council on a monthly basis.
CITY OF BALDWIN PARK
TREASURER'S REPORT
4/30/2017
ESTIMATED
INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET
DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE. VALUE.
State of California Local
Agency Investment Fund
City
0.88%
Varies
Varies
$ 15,322,098.18 $
15,322,098.18 $
15,322,098.18
$ 15,322,098.18
Housing Authority
0.88%
Varies
Varies
13,196.50
13,196.50
13,196.50
13,196.50
15,335,294.68
16,335,294.68
15,335,294.68
115,335,294.68
Certificate of Deposit
Capital One Bank USA NATL ASSN
1.15%
9/14/2016
9114/2018
245,000.00
245,000.00
245,000.00
243,814.20
Wells Fargo Bank NA SIOUX Falls
1.15%
9/14/2016
9/1412018
245,000.00
245,000.00
245,000.00
243,850.95
JP Morgan Chase Bank NA Columbus
1.15%
9116/2016
9/16/2018
245,000.00
245,000.00
245,000.00
243,838.70
Ally Bank Midvale CTF DEP ACT/365
1.15%
9/17/2016
9/17/2018
245,000.00
245,000.00
245,000.00
243,794.60
American Express Centurion
1.60%
4/12/2017
4/12/2019
250,000.00
250,000.00
250,000.00
250,445.00
EverbankJacksonvllle
1.54%
4/16/2017
4/16/2017
250,000.00
250,000.00
250,000.00
250,187.50
1,480,000.00
1,475,930.95
1,480,000.00
1,480,000.00
Fiscal Agent Funds - City
Varies
Varies
Varies
2,422,646.40
2,422,646.40
2,422,646.40
2,422,646.40
Fiscal Agent Funds - Successor Agency
Varies
Varies
Varies
2,937,169.19
2,937,169.19
2,937,169.19
2,937,169.19
.��._ $ 22175,110.27 $
22175,110.27
5,359,815.59 $
22,171,041.22
Total Investments
$
22,175,110.27
Cash
City _Checking
3,006,876.72
Money Market Plus
11,035,692.38
City Miscellaneous Cash
42,363.54
Successor Agency
1,283,489.81
Housing Authority
183,109.20
Financing Authority
0.00
Investment Brokerage
4,196.15
Total Cash
15,555,727.80
Total Cash and Investments
$
37,730 838.07
Schedule of Cash and Investments Includes all financial assets as Included In the Comprehensive Annual Financial Report.
There was no Investment maturity/purchase transaction made for the month of April 2017 and several deposits/withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all Investments are In compliance to the City's Statement of Investment Policy.
Approved by:
Rose Tam
Director of Finance
CITY OF BALDWIN PARK
TREASURER'S REPORT
5131/2017
INVESTMENT
INTEREST
PURCHASE
MATURITY
DESCRIPTION
RATE
DATE
DATE
State of California Local
1.15%
911612016
911612018
Agency Investment Fund
1.15%
911712016
911712018
City
0.93%
Varies
Varies
Housing Authority
0.93%
Varies
Varies
Certificate of Deposit
Capital One Bank USA NATL ASSN
1.15%
9114/2016
911412018
Wells Fargo Bank NA SIOUX Falls
1.15%
9114/2016
9/14/2018
JP Morgan Chase Bank NA Columbus
1.15%
911612016
911612018
Ally Bank Midvale CTF DEP ACT/365
1.15%
911712016
911712018
American Express Centurion
1.60%
411212017
411212019
Everbank-Jacksonville
1.55%
411612017
411612017
PAR CURRENT
VALUE PRINCIPAL
$ 15,322,098.18
$ 15,322,098.18 $
13,196.50
13,196.50
15, 335,294.68
15,335,294.68
245,000.00
245,000.00
245,000.00
245,000.00
245,000.00
245,000.00
245,000.00
245,000.00
250,000.00
250,000.00
250,000.00
250,000.00
1,480,000.00
1,480,00 0.00
BOOK MARKET
JALUE VALUE
15,322,098.18 $ 15,322,098.18
13,196.50 13,196.50
15,335, 294.68 15,335,294.68
245,000.00
243,804.40
245,000.00
243,838.70
245,000.00
243,831.35
245,000.00
243,789.70
250,000.00
250,680.00
250,000.00
250,447.50
1,480,000.00
1,476,391.65
Fiscal Agent Funds - City Varies Varies Varies 2,423,192.29 2,423,192.29
2,423,192.29 2,423,192.29
Fiscal Agent Funds - Successor Agency Varies Varies Varies 14,853,481.29 14,853,481.29
14,853,481.29 14,853,481.29
$ _ 34,091 968 26 $ ... 34,091,968 26
17,276,673.58 $ 34,088,359.91
Total Investments $
34,091,968.26
Cash
City Checking
1,944,384.27
Money Market Plus
15,042,497.02
City Miscellaneous Cash
317,902.68
Successor Agency
1,336,669.81
Housing Authority
206,050.74
Financing Authority
0.00
Investment Brokerage
4,362.89
Total Cash
18,851,867.41
Total Cash and Investments $
52,943,835.67
Schedule of Cash and Investments includes all financial assets as included in the Comprehensive Annual Financial Report.
There was no Investment maturity/purchase transaction made for the month of May 2017 and several deposits/withdrawals were
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all investments are In compliance to the City's Statement of Investment Policy.
Approved by:
:q
Rose Tam
Director of Finance
ITEM NO. 3
,�����
STAFF REPORT
7,
/Ii -011011 THE
HUB or
sWoARaM.
VALLEY
TO: Honorable Mayor and City Councilmembers
FROM: Andrea Cutler, Interim Human Resources & Risk Manager
DATE: July 19, 2017
SUBJECT: CLAIM REJECTION
SUMMARY
This report requests the City Council reject the Claims for Damages to person or property received for filing
against the City of Baldwin Park.
FISCAL IMPACT
Fiscal impact is unknown at this time.
RECOMMENDATION
Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of
rejection to claimant(s):
Garcia, Gabriel Claimant alleges that the intersection of Puente Ave and
Merced poses a dangerous condition of public property.
Li, Ying Claimant alleges that the intersection of Baldwin Park Blvd.
and Francisquito Ave. poses a dangerous condition of public
property.
Salcedo, David Claimant alleges breach of contract, wrongful termination, and
whistleblower retaliation.
Zapata, Carlos Claimant alleges the south sidewalk on Live Oak Ave. poses a
dangerous condition of public property.
This government claim, and all government claims, should be considered as potential lawsuits in the future.
Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements,
whether public or private in nature. It is important that no statements be made so as to not prejudice this claim
in any way which can happen if public or private comments are made about this claim by City staff or
Councilmembers.
BACKGROUND
In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to
reject the claims by order of motion and that the claimants are sent written notification of said action.
LEGAL REVIEW
Any specific questions should be referred to the City Attorney.
ALTERNATIVES
There are no other alternatives for the Council to consider since rejection of the claims is necessary for the
Statute of Limitations to begin on the claims received.
MINUTES ITEM NO.
BALDWIN PARK CITY COUNCIL STUDY SESSION
AND SPECIAL MEETING
JUNE 6, 2017, 6:00 P.M.
COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at 6:04 p.m. by Mayor Lozano.
ROLL CALL
PRESENT:
Council Member Cruz Baca
Council Member Monica Garcia
Mayor Pro Tem Susan Rubio
Mayor Manuel Lozano
ABSENT:
Council Member Ricardo Pacheco
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 6:04 p.m.
Greg Tuttle, Baldwin Park business owner, expressed objection to how public records requests
were being processed, opining that it is costly to have the City Attorney's Office involved in the
process; suggested that all contracts under $25,000 should be approved by the Chief Executive
Officer in addition to department directors; opined that submitted invoices should be paid on the
last payable date of the invoice rather than immediately so that maximum interest can be
collected on funds in the bank.
Seeing no one wishing to speak, Public Communications closed at 6:08 p.m..
OPEN SESSION/STUDY SESSION — PROPOSED BUDGET
1. CALPERS PENSION PROJECTION OVERVIEW
Finance Director Rose Tam narrated a PowerPoint presentation that represented the
current CalPERS pension obligations and projections of anticipated pension obligations
that will occur in the next 5 fiscal years.
Ira Summer and Nick Soh, of Govinvest, Inc., demonstrated how financial obligations
could be projected for the CalPERS pension contributions and how variables could be
plugged into the program to reflect various scenarios and the resulting financial impact.
Finance Director Tam noted that prepaying some of the future obligations in small
installments could provide savings to the City in the form of reduced interest on
obligation balances.
Special Budget Meeting of 6/6/17 Page 1 of 2
2. FISCAL YEAR 2017/2018 PROPOSED BUDGET
1) Introduction and Overview of General Fund
2) Overview of Special Revenue Funds
3) Other Budget Matters
4) City Council Comments, Discussion and Direction
Chief Executive Officer Shannon Yauchzee provided a brief introduction and overview of the
fiscal condition of the City's budget then referred to Finance Director Rose Tam to present
details.
Finance Director Tam provided a PowerPoint presentation that included the projected and
actual budget expenditures for the fiscal year 2016-2017 and projections and proposed
budget for the fiscal year 2017-2018; responded to questions from Council regarding
increases and decreases to various department budgets, and to changes in' projected
revenues; proposed sending detailed report to council members via email to insure all
inquiries were addressed.
3. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
Pursuant to Government Code Section 54957.6:
6 . qs g c .Lr ent tivr� : Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
I r C e r( lz tions: General Unit of Maintenance Employees, SEIU Local 721; Police
Officer Association; Professional and Technical Employees Association; Clerical Employees
Association; Police Management Employees Association; Classified Confidential Employees
Association; Classified Management Employees Association
MnrprLserIgcl_ l t„p I o oo : City Planner; Housing Authority Manager; Community
Development Director; Human Resource Manager; Chief Deputy City Clerk; Police Chief;
Finance Director; Public Works Director; Recreation and Community Services Director
ADJOURNMENT
There being no further business, motion was made by Lozano, seconded by Rubio, to adjourn
the meeting at 7:53 p.m.
REPORT ON CLOSED SESSION*
Mayor Lozano reported out that no action had been taken on the item discussed in Closed
Session.
Mayor
ATTEST:
City Clerk
APPROVED.
Special Budget Meeting of 6/6/17 Page 2 of 2
MINUTES ITEM NO.
BALDWIN PARK CITY COUNCIL STUDY SESSION
AND SPECIAL MEETING
JUNE 7, 2017, 5:30 P.M.
COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706
CALL TO ORDER
The meeting was called to order at 5:40 p.m. by Mayor Lozano.
ROLL CALL
PRESENT:
Council Member Cruz Baca
Council Member Monica Garcia
Council Member Ricardo Pacheco
Mayor Pro Tem Susan Rubio
Mayor Manuel Lozano
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 5:40 p.m.
Seeing no one wishing to speak, Public Communications closed at 5:40 p.m.
OPEN SESSION
1. PRESENTATION OF OPTIONS FOR DIGITAL MARQUES
Presentation by Interim Public Works Director Sam Gutierrez with options for design and
location of digital marques
Interim Public Works Director Sam Gutierrez and Paul Bollier, of Infrastructure
Engineers, Inc., began by presenting a PowerPoint presentation which depicted the
three types of digital marques offered and the cost for each, then responded to
questions from Council.
Council inquired about budget funds and alternate funding sources that would allow the
City to install an arch design marque; discussed locations and directed staff to begin
design work for Council consideration at a later date.
2. PRESENTATION OF OPTIONS FOR BUS WRAPS
Presentation by Interim Public Works Director Sam Gutierrez with options for bus wrap
designs
Interim Public Works Director Sam Gutierrez provided a PowerPoint presentation
depicting the various graphic options for transit buses and sought direction from Council,
Council briefly discussed the various designs, selected Option 3, and provided direction
to staff.
3. PRESENTATION OF PROPOSED ORDINANCE FOR CULTIVATION OF MEDICAL
CANNABIS
Presentation by City Attorney Robert Tafoya on a proposed ordinance relating to facilities for
the cultivation of medical cannabis
Special Meeting of 6/7/17 Page 1 of 2
City Attorney Robert Tafoya stated that drafting of the proposed ordinance continues; noted
that the draft ordinance will be reviewed by all departments and law enforcement as well as
being presented for community input and for approval by the Planning Commission.
RECESS TO CLOSED SESSION
4. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9:
Case Name: City of Baldwin Park v City of Irwindale Case No. BS163400
Case Name: Murillo v City of Baldwin Park Case No. 2:16 cv 05265 R (AJWX)
Case Name: Tuttle v City of Baldwin Park Case No. 2:16 cv 09167 CAS GJS
Case Name: Rivera-Crunk v City of Baldwin Park Case No. BC595720
5. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government
Code Section 54956.9:
Potential Case(s): Two (2)
6. CONFERENCE WITH LABOR NEGOTIATORS (GC §54957.6)
Pursuant to Government Code Section 54957.6:
_geLiq, d !L - rpprentati g : Shannon Yauchzee, Chief Executive Officer, and
Robert Tafoya, City Attorney
- to oe Ci9 ..,.r anwzations: General Unit of Maintenance Employees, SEIU Local 721; Police
ww..
r �.......y.... _." ............
Officer Association; Professional and Technical Employees Association; Clerical Employees
Association; Police Management Employees Association; Classified Confidential Employees
Association; Classified Management Employees Association
lrarerentcdWnrl eLs City Planner; Housing Authority Manager; Community
Development Director; Human Resource Manager; Chief Deputy City Clerk; Police Chief;
Finance Director; Public Works Director; Recreation and Community Services Director
ADJOURNMENT
There being no further business, motion was made by Lozano, seconded by Baca, to adjourn
the meeting at 7:07 p.m.
REPORT ON CLOSED SESSION*
Mayor Lozano reported that no action was taken on items discussed in Closed Session,
Mayor
ATTEST:
City Clerk
APPROVED:
Special Meeting of 6/7/17 Page 2 of 2
MINUTES
BALDWIN PARK CITY COUNCIL REGULAR MEETING
JUNE 7, 2017, 7:00 P.M.
COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706
These minutes are presented in Agenda order. Various announcements or discussions may
have occurred before or after the title under which they are presented.
CALL TO ORDER
The meeting was called to order by Mayor Lozano at 7:10 p.m.
INVOCATION
The invocation was provided by Pastor Flores.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lozano.
ROLL CALL
MEMBERS PRESENT:
Council Member Cruz Baca
Council Member Monica Garcia
Council Member Ricardo Pacheco
Mayor Pro Tem Susan Rubio
Mayor Manuel Lozano
[Council member Garcia left the meeting at 9:00 p.m.]
REPORT ON CLOSED SESSION
Mayor Lozano reported that no action was taken on items discussed in Closed Session.
ANNOUNCEMENTS
Council member Baca requested that this evening's meeting be closed in memory of David
Spence, former Mayor of La Canada, Benjamin "Benny" Montoya, longtime resident of Baldwin
Park, and Sara Garcia, also a Baldwin Park resident; extended prayers for healing and peace to
those who lost their lives in the terrorist attack in London, England.
Mayor Lozano asked that the evening's meeting be closed in memory of Dr. Andres Condu and
extended prayers to his family and friends.
Council member Pacheco extended congratulations to graduating students of Class 2017; noted
that the City will be holding informational workshops on a proposed ordinance pertaining to
medical cannabis cultivation and invited the community to attend.
City Attorney Robert Tafoya announced that Mayor Pro Tem Rubio had requested the addition
of an item to this evening's agenda, a Resolution to Oppose President Trump's decision to
withdraw the United States from the Paris Climate Agreement, noting that the request was
submitted after the agenda was posted.
Mayor Lozano made a motion, seconded by Council member Baca, and carried unanimously to
add Item No. 16 to the evening's agenda.
Council member Garcia made a motion, seconded by Mayor Lozano, and carried unanimously,
to grant the request that her discussion item pertaining to the appearance of medians and
streets as a result of the Median Improvement Project be moved up for discussion
Interim Public Works Director Sam Gutierrez and Associate Engineer David Lopez reviewed
photos in a PowerPoint presentation regarding issues raised about project site maintenance and
the handling of tree removal and replacement; Council member Baca asked that staff provide
Council with a cost analysis for relocation of some of the trees; discussed the selection of
ground cover for planters and sought direction of Council.
A motion was made by Council member Baca, seconded by Mayor Lozano, and carried
unanimously, to select brown mulch as the ground cover for the medians as it is more cost
effective than decomposed granite.
PROCLAMATIONS COMMENDATIONS &PRESENTATIONS
• Presentation of Proclamation recognizing May 21 — 27, 2017, as National Public Works
Week
Mayor Lozano presented the Proclamation to recognize May 21 — 27, 2017, as National
Public Works Week to Interim Public Works Director Sam Gutierrez.
• Presentation by Shane Chapman, General Manager, Upper San Gabriel Valley Water
District
Brian Juarrez and Patty Cortez, representing the Upper San Garbiel Valley Water
District, narrated a PowerPoint presentation that provided a summary view of current
water supply and conditions, and encouraged the continued conservancy of water use.
• Presentation by Jarret Barrios, Chief Executive Officer, and Norma Vega, Director of
Government And Community Affairs, American Red Cross Los Angeles Region
Jarret Barrios and Norma Vega, both from the Los Angeles Region American Red Cross
office, spoke of the importance of open communication and collaboration between the
City and the Red Cross, particularly in times of need; explained some of the services
available to emergency victims at no charge.
• Presentation by Gary Gero, Chief Sustainability Officer, County of Los Angeles, regarding
the Los Angeles Community Choice Energy Joint Powers of Authority
Bill Carnegie and Matthew Skolig provided a PowerPoint presentation outlining the
objectives of the Los Angeles Community Choice Energy Joint Powers of Authority and
the suggested benefits that may be realized if the City should decide to participate.
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 8:27 p.m. and noted that each speaker is
permitted a total of three (3) minutes to speak.
Al Contreras, Baldwin Park resident, opined that the irrigation systems being installed as part of
the medial landscape improvements need to be closely monitored to insure no overspray or
over -watering occurs.
Art Luna, Baldwin Park Resident, commented on agenda item nos. 5, 11 and 12; narrated some
of the language on the agenda and opined that the items represent taxes; pointed to various
issues at Walnut Creek Nature Park, saying systems are not working properly and infrastructure
is falling apart.
Regular Meeting of 6/7/17 Page 2 of 11
Juan Rios, Baldwin Park resident, pointed to comments made by the Mayor regarding the
economic downturn in 2008; commented on the dismissal of David Salcedo, opining that the
dismissal was not a result of Mr. Salcedo's decision to terminate the police helicopter contract;
asserted that he was set up.
Valerie Munoz, representing the San Gabriel Valley Water Quality Authority, extended an
invitation to Council to participate in a tour and get a better understanding of what the Water
Quality Authority does.
Greg Tuttle, Baldwin Park business owner, extended a welcome to Mike Taylor as the new
Interim Police Chief; commented on Item No. 5; opined that the City needs "new blood" in it's
pool of consultants; asserted that invoices are being submitted and paid prior to work being
completed; opined that project overages are a direct result of poor work performance on the part
of the consultant.
Teri Muse, representing Waste Management, introduced a new intern who will be appearing at
various public events to represent Waste Management.
Seeing no others wishing to speak, Public Communications closed at 8:40 p.m.
CONSENT CALENDAR
Council pulled Item Nos. 4, 5, 6, 9, 10 and 11 from Consent Calendar for further discussion.
1. WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands Register.
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to
ratify the Warrants and Demands Register.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
2. REJECTION OF CLAIMS
Staff recommends that Council reject the following claim(s) and direct staff to send
appropriate notice of rejection to claimant(s):
Boyla, Boya Claimant alleges the onramp on Garvey
Avenue westbound 1-10 freeway poses a
dangerous condition of public property.
Valdez, Candis Claimant alleges that the location 14404
Ramona Boulevard in the city poses a
dangerous condition to public property.
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to
reject the claims and direct staff to send appropriate notice of rejection to
claimants.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None.
ABSENT: None.
ABSTAIN: None.
Regular Meeting of 6/7/17 Page 3 of 11
3. APPROVAL OF MEETING MINUTES
Receive and file:
A. Meeting Minutes of the Housing Authority, Finance Authority and Special and
Regular City Council Meetings held on April 19, 2017.
B. Meeting Minutes of the Housing Authority, Finance Authority and Special and
Regular City Council Meetings held on May 17, 2017.
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to
receive and file the minutes.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
4. APPROPRIATION OF ADDITIONAL FUNDS FOR INFRASTRUCTURE ENGINEERS
BUILDING PLAN CHECK SERVICES
Staff recommends that Council approve the additional appropriations in order to continue
building plan check services through the end of the current fiscal year, June 30, 2017.
Council member Baca asked for an explanation of the purpose for the extra funds,
given that the Warrants & Demands shows a payment upward of $60,000 having
been made; suggested that current payments be held until further consideration and
options can be considered.
City Planner Amy Harbin explained that there are current invoices that need to be
paid as any delays would suspend plan check services, which are vital to City
operations.
Mayor Pro Tem Rubio noted that she has seen invoices that were paid in advance of
work being completed, asking how payment of invoices are being processed and
why it appears that invoices are being paid in advance of work completion.
A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to
approve the additional appropriations in order to continue building plan check
services through the end of the current fiscal year, June 30, 2017.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
5. APPROVAL OF A 3 -PARTY AGREEMENT BETWEEN THE STETSON GROUP, INC.,
ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) AND THE CITY OF BALDWIN
PARK FOR CEQA RELATED SERVICES FOR A PROPOSED SIX (6) STORY, 60,000
S.F. OFFICE AND MEDICAL OFFICE BUILDING WITH RETAIL USES AT 14614-
14622 DALEWOOD STREET
Staff recommends that Council approve the 3 -Party Agreement between The Stetson
Group, Environmental Science Associates (ESA) and the City of Baldwin Park and
authorize the Mayor to execute the Agreement.
Council member Baca asked for clarification as to the location and nature of the
project, and as to building high limitations.
Regular Meeting of 6/7/17 Page 4 of 11
Assistant Abraham Tellez described a brief overview of the project, noting the
location and activities occurring thus far.
A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to
approve the 3 -Party Agreement between The Stetson Group, Environmental
Science Associates (ESA) and the City of Baldwin Park and authorize the Mayor
to execute the Agreement.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
6. APPROVE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
FOR VIDEO PRODUCTION AND CABLE TELEVISION ACCESS SERVICES
Staff recommends that Council approve the Fourth Amendment to the Professional
Services Agreement for Video Production and Cable Television Services with
Community Media of the Foothills (CMF) and authorize the Mayor to execute the
Amendment.
Council member Baca asked for clarifications of the scope of services to be provided
by the vendor; opined that there doesn't appear to be much variety in the
programming and asked that they "make things more exciting;" noted that there is an
absence of public service announcements.
A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to
approve the Fourth Amendment to the Professional Services Agreement for
Video Production and Cable Television Services with Community Media of the
Foothills (CMF) and authorize the Mayor to execute the Amendment.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
7. AUTHORITY TO SIGN ASSESSMENT AGREEMENT WITH THE INDEPENDENT
CITIES RISK MANAGEMENT AUTHORITY
Staff recommends that Council approve the 2016-17 Assessment Agreement with the
Independent Cities Risk Management Authority (ICRMA) and authorize the' Mayor to
execute the Agreement.
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to
approve the 2016-17 Assessment Agreement with the Independent Cities Risk
Management Authority (ICRMA) and authorize the Mayor to execute the
Agreement.
AYES:
NOES:
ABSENT:
ABSTAIN:
Baca, Garcia, Lozano, Pacheco, Rubio
None.
None.
None.
Regular Meeting of 6/7/17 Page 5 of 11
8. ADOPTION OF SALARY RESOLUTION NO. 2017-186 TO UPDATE THE
COMPREHENSIVE PAY SCHEDULE TO INCLUDE A FIVE-STEP SALARY RANGE
FOR DIRECTOR OF COMMUNITY DEVELOPMENT IN ACCORDANCE WITH
CALPERS GUIDELINES
Staff recommends that Council approve Resolution No. 2017-186, entitled "A Resolution
Of The City Council Of The City Of Baldwin Park Adopting A Salary Resolution To
Establish A Comprehensive Pay Schedule For All Full Time Employees, Part Time
Employees And Elected Officials In Accordance With CalPERS Guidelines."
A motion was made by Lozano, seconded by Pacheco, and carried (5 — 0) to
approve Resolution No. 2017-186, entitled "A Resolution Of The City Council Of
The City Of Baldwin Park Adopting A Salary Resolution To Establish A
Comprehensive Pay Schedule For All Full Time Employees, Part Time
Employees And Elected Officials In Accordance With CalPERS Guidelines."
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
9. APPROVAL OF EMPLOYMENT AGREEMENT WITH GUSTAVO ROMO FOR THE
POSITION OF COMMUNITY DEVELOPMENT DIRECTOR
Staff recommends that Council approve the Agreement with Gustavo Romo for the
position of Community Development Director (CDD).
Mayor Lozano introduced Mr. Gustavo Romo and narrated some of the highlights of
Mr. Romo's career thus far; welcomed him to Baldwin Park.
A motion was made by Lozano, seconded by Rubio, and carried (5 — 0) to
approve the Agreement with Gustavo Romo for the position of Community
Development Director (CDD).
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
10. APPROVAL OF ADDITIONAL FUNDING FOR CITY PROJECT NO. 2016-0152
CORAK AVENUE STORM DRAIN
Staff recommends that Council:
1) Approve the appropriation of $57,400 for the additional work and construction
engineering related to the project closeout work; and
2) Authorize the Director of Finance to make appropriate transfers and fund
adjustments.
Council member Baca asked for clarification as to why additional funding on the
project is necessary.
A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to
approve 1) approve the appropriation of $57,400 for the additional work and
construction engineering related to the project closeout work; and 2) authorize
the Director of Finance to make appropriate transfers and fund adjustments.
Regular Meeting of 6/7/17 Page 6 of 11
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
11. REFINANCING 2004 LEASE REVENUE BONDS
Staff recommends that Council authorize preparation of documents required to refinance
the outstanding Baldwin Park Financing Authority 2004 Lease Revenue Refunding
Bonds, to be presented for approval at a subsequent meeting, and approve BOK
Financial Securities, Inc. to underwrite the refunding bonds, Harrell & Company
Advisors, LLC to act as financial advisor and Quint & Thimmig LLP to act as bond
counsel.
Council member Baca requested clarification on the purpose and intent of the
refinancing request.
Finance Director Rose Tam provided a brief history of the origination of the bond and
the purpose of the proposed refinancing.
A motion was made by Baca, seconded by Rubio, and carried (5 — 0) to
authorize preparation of documents required to refinance the outstanding
Baldwin Park Financing Authority 2004 Lease Revenue Refunding Bonds, to be
presented for approval at a subsequent meeting, and approve BOK Financial
Securities, Inc. to underwrite the refunding bonds, Harrell & Company Advisors,
LLC to act as financial advisor and Quint & Thimmig LLP to act as bond counsel.
AYES:
Baca, Garcia, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
None.
ABSTAIN:
None.
Council member Garcia left the dais at 9:00 p.m.
PUBLIC HEARING
12. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2017-191, ORDERING
THE ASSESSMENTS FOR THE CITYWIDE LANDSCAPING AND LIGHTING
MAINTENANCE ASSESSMENT DISTRICT FOR THE FY 2017-2018
Staff recommends that Council hold a public hearing, and after considering testimony,
waive further reading, read by title only, and adopt Resolution No. 2017-191, entitled, "A
Resolution Of The City Council Of The City Of Baldwin Park, California, Ordering The
Annual Levy And Collection Of Assessments Associated With Citywide Landscaping
And Lighting Maintenance Assessment District For FY 2017-18, And Authoring The Los
Angeles County Assessor To Add This Special Assessment To The Property Tax Bills."
Mayor Lozano opened the public hearing at 9:02 p.m. and invited those wishing to
speak in opposition to the item to come forward and be heard.
Seeing no one wishing to speak, Mayor Lozano invited those wishing to speak in
support to come forward and be heard.
Seeing no others wishing to speak, Mayor Lozano closed the public hearing at 9:02
p. M.
A motion was made by Lozano, seconded by Baa, and carried (4 — 0 — 1, Garcia absent)
Regular Meeting of 6/7/17 Page 7 of 11
to approve and adopt Resolution No. 2017-191, entitled, "A Resolution Of The City
Council Of The City Of Baldwin Park, California, Ordering The Annual Levy And
Collection Of Assessments Associated With Citywide Landscaping And Lighting
Maintenance Assessment District For FY 2017-18, And Authoring The Los Angeles
County Assessor To Add This Special Assessment To The Property Tax Bills."
AYES: Baca, Lozano, Pacheco, Rubio
NOES: None
ABSENT: Garcia
ABSTAIN: None
13. PUBLIC HEARING AND ADOPTION OF RESOLUTION NO. 2017-192, ORDERING
THE ASSESSMENTS FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT
DISTRICT FOR FY 2017-2018
Staff recommends that Council hold a public hearing, and after considering testimony,
waive further reading, read by title only, and adopt Resolution No. 2017-192, entitled "A
Resolution Of The City Council Of The City Of Baldwin Park, California, Ordering The
Annual Levy And Collection Of Assessments Associated With The Citywide Park
Maintenance District FY 2017-2018, And Authorizing The Los Angeles County Assessor
To Add This Special Assessment To The Property Tax Bills."
Mayor Lozano opened the public hearing at 9:03 p.m. and invited those wishing to
speak in opposition to the item to come forward and be heard.
Seeing no one wishing to speak, Mayor Lozano invited those wishing to speak in
support to come forward and be heard.
Seeing no others wishing to speak, Mayor Lozano closed the public hearing at 9:03
p. M.
A motion was made by Lozano, seconded by Baa, and carried (4 — 0 — 1, Garcia
absent) to approve and adopt Resolution No. 2017-192, entitled "A Resolution Of
The City Council Of The City Of Baldwin Park, California, Ordering The Annual
Levy And Collection Of Assessments Associated With The Citywide Park
Maintenance District FY 2017-2018, And Authorizing The Los Angeles County
Assessor To Add This Special Assessment To The Property Tax Bills."
AYES:
Baca, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
Garcia
ABSTAIN:
None.
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION
REPORT OF OFFICERS
SA -1 REPEAL SALES TAX ORDINANCE
Staff recommends that the Successor Agency introduce the first reading of
Ordinance No. 2, entitled "An Ordinance Of The Successor Agency To The
Dissolved Community Development Commission Of The City Of Baldwin Park
Repealing Ordinance No. 1 Regarding Sales And Use Taxes."
A motion was made by Lozano, seconded by Baa, and carried (4 — 0 — 1, Garcia
absent) to introduce for first reading Ordinance No. 2, entitled "An Ordinance Of
The Successor Agency To The Dissolved Community Development Commission
Regular Meeting of 6/7/17 Page 8 of 11
Of The City Of Baldwin Park Repealing Ordinance No. 1 Regarding Sales And
Use Taxes."
AYES:
NOES:
ABSENT:
ABSTAIN
REPORTS OF OFFICERS
Baca, Lozano, Pacheco, Rubio
None.
Garcia
None.
14. A REQUEST FOR DIRECTION FROM THE CITY COUNCIL REGARDING EXISTING
ON-CALL PROFESSIONAL SERVICES FOR THE PUBLIC WORKS DEPARTMENT
AND COMMUNITY DEVELOPMENT (BUILDING) DEPARTMENT
Staff recommends that Council provide direction:
1) Prepare and circulate an updated Request for Qualifications (RFQ) for General
On -Call Professional Consulting Services for the areas noted above and extend
the existing on-call professional listing until such time that the RFQ process is
complete and a new listing for on-call professional services is established; or
2) Extend the existing on-call professional listing until June 30, 2019, an additional
two years.
Council member Pacheco made a motion, seconded by Mayor Lozano, to select
Option 2, which would extend the existing on-call professional listing until June
30, 2019, however, Council member Baca voiced objection.
Noting the objection, Mayor Lozano directed the City Treasurer to conduct a Roll
Call Vote, the results of which are as follows:
AYES: Lozano, Pacheco
NOES: Baca, Rubio
ABSENT: Garcia
ABSTAIN: None.
Mayor Pro Tem Rubio made an alternate motion, seconded by Council member
Baca, to select Option 1, and direct staff to prepare and advertise an updated
Request for Qualifications so that a new list of qualified firms could be
established. Council member Pacheco voiced objection.
Noting the objection, Mayor Lozano directed the City Treasurer to conduct a Roll
Call Vote, the results of which are as follows:
AYES:
Baca, Rubio
NOES:
Lozano, Pacheco
ABSENT:
Garcia
ABSTAIN:
None.
Mayor Lozano, citing the unresolved issue suggested that it would do no harm to
advertise an RFQ since those consultants currently performing services for the
City could simply submit under the new RFQ.
A motion was made by Lozano, seconded by Pacheco, and carried (4 — 0 — 1,
Garcia absent) to direct staff to carry out Option 1, prepare and circulate an
updated Request for Qualifications (RFQ) for General On -Call Professional
Regular Meeting of 6/7/17 Page 9 of 11
Consulting Services for the areas noted above and extend the existing pn-call
professional listing until such time that the RFQ process is complete and a new
listing for on-call professional services is established.
AYES: Baca, Lozano, Pacheco, Rubio
NOES: None.
ABSENT: Garcia
ABSTAIN: None,
15. FISCAL YEAR 2017-2018 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
AND HOME INVESTMENT PARTNERSHIP FUND (HOME) ANNUAL ACTION PLAN
Staff recommends that Council approve the Fiscal Year 2017-2018 CDBG Annual Action
Plan with the contingency to adjust public service programs, and HOME and CDBG
administration to remain in compliance with HUD maximum allowable requirements as
well as possible Code Enforcement allocations once the final federal budget and
allocations are approved.
Housing Manager Suzie Ruelas provided a brief summary to Council.
A motion was made by Rubio, seconded by Lozano, and carried (4 — 0 — 1,
Garcia absent) to approve the Fiscal Year 2017-2018 CDBG Annual Action Plan
with the contingency to adjust public service programs, and HOME and CDBG
Administration to remain in compliance with HUD maximum allowable
requirements as well as possible Code Enforcement allocations once the final
federal budget and allocations are approved.
AYES:
Baca, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
Garcia
ABSTAIN:
None,
16. APPROVE A RESOLUTION OPPOSING WITHDRAWAL FROM THE PARIS CLIMATE
AGREEMENT
Staff recommends that Council approve Resolution No. 2017-193, Entitled "A Resolution
of the City Council of the City of Baldwin Park, California, Stating Its Opposition to
President Donald Trump's Withdrawal from the Paris Climate Agreement."
Mayor Pro Tem Rubio announced the urgent need for this Resolution as the City
needs to "send a really strong message" to President Trump of its objection to his
decision to withdraw the United States from the Paris Climate Agreement.
Mayor Pro Tem Rubio noted that, while it is a statement only, "This Resolution
commits Baldwin Park to honor the Paris Climate Agreement, regardless of
[President Trump's] actions ... and that Baldwin Park is committed to continuing efforts
to reduce greenhouse gasses." She also expressed the importance of working with
neighboring cities to collaborate and to find solutions for clean energy, and restated
the importance of officially denouncing the President's actions and the City's pledge
to continue support for the Paris Climate Agreement.
A motion was made by Rubio, seconded by Baca, and carried (4 — 0 — 1, Garcia
absent) to approve Resolution No. 2017-193, Entitled "A Resolution of the City
Council of the City of Baldwin Park, California, Stating Its Opposition to President
Donald Trump's Withdrawal from the Paris Climate Agreement."
AYES:
Baca, Lozano, Pacheco, Rubio
NOES:
None.
ABSENT:
Garcia
ABSTAIN:
None.
Regular Meeting of 6/7/17 Page 10 of 11
CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Mayor Lozano for discussion and consideration:
• Mayor Lozano would like discussion and direction to postpone appointment of an Interim
Police Chief due to budget constraints and the current projected deficit.
Mayor Lozano pulled this item from discussion.
Request by Council member Barcia for discussion and consideration:
• Councilmember Garcia is expressing concerns and encouraging discussion related to
the appearance of medians and streets in the city, specifically the median landscape
project, and size of replacement trees.
This item was discussed at the beginning of the meeting prior to Public
Communications.
• As follow up to previously agendized items, Councilmember Garcia is requesting a
regular report from Public Works related to street improvements, and from the Police
Department related to public safety.
This item was carried forward to the next Regular City Council meeting.
ADJOURNMENT
There being no other business to discuss, and all other matters having been addressed, a
motion was made by Lozano, seconded by Pacheco, to adjourn the meeting at 9:22 p.m.
Mayor
ATTEST:
Manuel Lozano, Mayor
Alejandra Avila, City Clerk
APPROVED:
Regular Meeting of 6/7/17 Page 11 of 11
STAFF REPORT
TO:
FROM:
DATE:
ITEM NO. ZD
Honorable Mayor and City Council members
Sara Gutierrez, Inter int Director of ublie Work,
.July 19 24:11.7
SUBJECT: AW Alt 11 OF CO S"1"1� 11h"l�"�1� 'ON'I'IZAC'1' AND
APPROPRIATION OF GAS TAX FUNDS FOR CITY
PROJECT NO. 2017-0189 — BUS STOP IMPROVEMENTS
PROJECT — PHASE 1
SUMMARY,
This item will authorize the award of construction contract for City Project No. 2017-0189 —,Bus Stop
Improvements Project Ph. I to FS Contractors, Inc. in an amount of $412,950. This project is listed in the
current budget Fiscal Year 2016/2017 Capital Improvement Program (CIP #18).
FISCAL IMPACT
There is no impact to the general fund. The following table lists the funds available for CIP #18 &19
projects in the current fiscal year. An appropriation of $35,340 from Gas Tax fund #240 will be required
for contingencies.
Funds AN,ailabl,v for Pa aitrg Projeet l,0 F)( 01,612017
CIP #18
Prop C — Fund #245
$334,000
Foothill Transit Grant — Fund #270
$35,000
.........................
CIP #19
.......
Bicycle and Pedestrian Safety (TDA Article 3) — Fund #243
m... �
�
$5500,, 000
Appropriate
Gas Tax Fund # .........
240 �.�..
w._.._
$35,340
.........................$454,340
Total Funds Available
......... ,
Construucti�vu�ru:Budget
.... _.._.�.... ..... .w_....—. �....
Construction Contract .................m..................................................................$29,000
$412,950
...(7%)........�_..��.....�......
Contingency Allowance
Construction Engineering (3%)
$12,390
Total Construction Costs
$454,340mm
RECOMMENDATION
It is recommended that the City Council:
1. Authorize the Mayor to execute construction contract with FS Contractor, Inc. for the Bus
Stop Improvement Project (City Project No. 2017-0189) in the amount of $412,950, and;
2. Authorize the Finance Director to appropriate $35,340 and perform required budget
adjustments for this project.
BACKGROUND
There are about ninety bus stops within the City's jurisdiction that service Foothill Transit, LA Metro and the
City's local Transit lines. Among these stops, there are 58 existing bus shelters with one-third of the bus
shelters serving the City's Downtown area.
On September 21, 2016, at the regular meeting the City Council approved the City's CIP Program which
included an appropriation for the construction of the bus stop improvements comprised of Prop C funds, and
funds from Foothill Transit's Bus Stop Enhancement Grant Program (BSEG).
DISCUSSION
This project will bring improvements to 21 bus stop locations within the Baldwin Park Downtown area.
Revitalized with a new shelter design with solar -powered lighting and new trash cans, improvements will
bring a semi -modern appearance while providing commuters comfort they await both local and Foothill
Transit bus lines. Included in the project scope are sidewalk, wheelchair ramp, curb and gutter concrete
work to improve ADA access to bus stops.
On May 3, 2017, the City Council accepted the Plans and Specifications for this project and authorized
staff to advertise the project to obtain construction bids. On June 7, 2017, a total of five (5) bids were
received and checked for errors, and all were determined to be valid. The following is a summary of the
bids received.
c,I,ylt°wittw
.,7-77777
Iii4 �ttl
1
FS Contractors, Inc -��
Sylmar, CA
$412,950.00
2
ND Construction Co., Inc.
e'
Anaheim, CA
$417,751.00
3
EC ConstructionMo
El , A
me CA
$492,545.00
4
............................ g
PTM General Engineering
Rive.r....s.....i.d.....e......,........ m...
CA
$472,072.00
5
Yakar General Contractors, Inc.
Covina, CA
$549,450.00
The lowest responsive bid was from FS Contractors, Inc., of Sylmar, CA. FS Contractors possesses an
active Class A California Contractor's License as required for the project. Staff has checked and verified
references and recommends that the City Council move forward with the award of contract for this project.
LEGAL REVIEW
None Required
ATTACHMENTS
None Required
STAFF REPORT
SAN GAB I L
�s VALLEY
TO:
FROM:
DATE:
ITEM NO.
Honorable Mayor and City Councilmembers
Shannon Yauchzee, Chief Executive Officer
July 1.9, 201.7
SUBJECT: DESIGNATION AS SISTER CITY TO THE MUNICIPALITY OF
NOCHISTLAN DE MEJIA ZACATECAS, MEXICO
SUMMARY
This report requests City Council consideration and possible approval for establishing a good will agreement to
become a Sister City to the Municipality of Nochistlan de Mejia, Zacatecas, Mexico.
FISCAL IMPACT
There is no fiscal impact associated with this item.
RECOMMENDATION
Staff recommends that Council ratify and approve the Letter of Interest for establishing a Sister City
relationship between the City of Baldwin Park and the Municipality of Nochistlan de Mejia, Zacatecas, Mexico,
as Sister Cities.
BACKGROUND
Founded January 5, 1532, the city of Nochistlan is located in the southern part of the state of Zacatecas, and is
home to a population of 27,932. The residents enjoy deep rooted tradition with its historic architecture and
family oriented community, yet the city has also made strides in modernizing many of its public spaces and
6TIMUMP
Named "el Pueblo Magico" or "the Magic town" by the Secretary of Tourism (Mexico), Nochistlan is the fifth
town in the state of Zacatecas to be recognized as such, in honor of its symbolic attributions, legends, history,
and significant cultural traditions. Nochistlan is also often referred to as, "La tierra de los musicos" or "The
land of the musicians". Nochistlan has been given this nickname because within the town, there is always music
playing, from Mariachi groups to bands to choirs, and there is pride in their different styles of music.
The Mayor of the City of Nochistlan, Zacatecas, Mexico, Armando Delgadillo Ruvalcaba, recently reached out
to the City of Baldwin Park to propose forming a Sister City agreement between the two municipalities. Given
the shared values of the two cities and a desire to for lasting cultural exchange, the City of Baldwin Park may
enjoy benefits from the bilateral relationship.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
Council may choose to rescind the Letter of Interest and cease to pursue establishing a Sister City relationship
with Nochistlan.
ATTACHMENTS
#1 — Letter of Interest
W
Manuel Lozano, Mayor
60T" ANNIVERSARY
12 de junio del 2017
Maestro Armando Delgadillo Rubalcaba
Presidente Municipal
Presidencia Municipal de Nochistlan de Mejia, Zac.
Hidalgo No. 1 Col. Centro
C.P. 99900
Estimado Presidente Municipal Delgadillo Rubalcaba:
La Ciudad de Baldwin Park ofrece inters en establecer una relaci6n de Ciudad Hermana
con Nochistlan de Mejia, Zacatecas, Nuestra ciudad tendr6 la oportuniidad de trabajar con
uisted y SLI personal en la formaci6n de Un programa que incluir6I intercamblos
educacionales y culturales, excursiones y visitas a nUestra Ciudad y otras agencias del
gobierno local, y el desarrollo econ6rnjco, Esperamos una cordial relaci6n de trabajo
entre las dos Ciudades.
Hablar6 de este inter6s con los dem6s Miernbros del Concilio en nuestra reuni6n del
Concilio el 21 de junio de 2017. Una vez tornada la decisi6n seguiremos adielante con los
pr6ximos pasos que son necesarios para establecer Una Ciudad hermana entre
Nochistlan de Mejia, Zacatecas y Baldwin Park, California.
Por favor (lame a mi oficina al 626-813-5201 si necesita m6s informaci6n o tiene a1guna
pregunta,
SincWerament,
Manuel Lozano
Alcalde
Ciudad de Baldwin Park
Manuel Lozano, Mayor
60TH ANNIVERSARY
June 12, 2017
Mayor Armando Delgadillo Rubalcaba
Presidente Municipal
Presidencia Municipal de Nochistlan de Meiia, Zac.
Hidalgo No. 1 Col. Centro
C.P. 99900
Dear Mayor Delgadillo Rubalcaba:
The City of Baldwin Park is interested in establishing a Sister City relationship with
Nochistlan de Mejia, Zacatecas. Our City will have an opportunity to work with you and
your personnel in forming a program that will involve Cultural and educational exchanges,
tours and visits to our city and other local government agencies, and economic
development. We look forward to a friendly working relationship between the two cities.
I Will discuss this interest with the other members of the City Council at our Council
rneeting on June 21,, 2017. Once a decision is made we will move forward with the next
steps that are needed to establish a Sister City between Nochistlan de Mejia, Zacatecas
and Baldwin Park, California.
Please call my office at 626-813-5201 if you need further information or have any
questions.
Sincerely,
Manu -'61 Lozano
Mayor
City of Baldwin Park
ITEM NO.
STAFF ��PO :T ,,,,,,,,,,,,,,,
' %
TO:
Honorable Mayor and City Council members
FROM:
THE(77
Sam Gutierrez, Interim Director of PublicSAN
'AB DATE:
)Y',�
July 19, 2017SUBJECT:
4A LiE
APPROVAL OF CONSULTANT SERVICES AGREEMENT
SECURITY SOLUTIONS,
0 ,,
FOR STANLEY CONVERGENT
INC. TO UPGRADE, INSTALL AND SERVICE
SURVEILLANCE, DATA STORAGE AND ACCESS
CONTROL SYSTEMS AND EQUIPMENT
SUMMARY
This item will approve the Consultant Services Agreement for STANLEY Convergent Security Solutions,
Inc. (SCSS) in the amount of $35,400 per year for a period of five (5) years. The agreement is for services
related to the upgrade, installation and on-going service plan for surveillance, data storage and access
control systems and equipment.
FISCAL IMPACT
The following table lists the funds available for this contract:
�....... — _..... ..........
Funds Available
Acct.# 100-60-620-5337 ......
-2 General Fund $23,400
Acct.# 245-60-620-53371-00000-2� p mm
Pro C $12,000
Total $35,400
The General Fund amount shown in the above table is included in the proposed FY 2017-18 budget for on-
going expenditures related to the existing services contract. The approval of this item will absorb the existing
contract, as well as, cover costs associated with new surveillance and access control upgrades scheduled at
the Transit Center.
RECOMMENDATION
It is recommended that the City Council:
1. Authorize the Mayor to execute a five-year service agreement with STANLEY Convergent Security
Solutions, Inc. for an amount of $35,400 per year, and;
2. Authorize the Finance Director to appropriate $12,000 in Prop C funds in FY 2017-18 and to make
the necessary transfers and fund adjustments.
BACKGROUND
In September 1996, the City entered into an agreement with Honeywell, Inc. to provide and service door access
control panels and peripherals. Since then, the contract has been transferred to STANLEY Convergent Security
Solutions, Inc. (SCSS), as part of a sale in which Honeywell sold its interest in the Protection Services Division.
SCSS has been operating on a month-to-month agreement since the transfer of Honeywell's contracts. Over
the years, the contract has been renewed on a year-to-year basis. This item will absorb the existing contract and
streamline all services under one Master Services Agreement.
1 1`
System upgrades are required to continue reliable operation of the City's aging access control and surveillance
equipment. SCSS will be performing system upgrades necessary to the sustainability of City facilities safety
and security. The proposed contract will absorb all existing service and maintenance of the access control
systems including camera surveillance systems. The additional scope will upgrade server data storage levels to
10 times of the existing system and ensure that there is plenty of server storage (with 28 terabytes) for image
and video capture images from 25 cameras. A total of five (5) additional cameras will be installed at the Transit
Center and incorporated into the system. Also, the existing system and its components that are unsupported by
the manufacturer, will be replaced and/or upgraded including replacement of 4 main electronic control panels
and software upgrades. These upgrades will make for a more reliable and robust system that will be easier to
manage.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
City Council may choose not to approve the agreement and ask staff to circulate an RFP for these services.
However, as some of these systems are proprietary to SCSS and deeply integrated within the existing
surveillance infrastructure, doing so would require a complete overhaul of the system resulting in
extraordinarily high costs.
ATTACHMENTS
Consultant Services Agreement
Stanley Convergent Security Solutions, Inc.
Consultant Services Agreement Page 1 of 6
THIS AGREEMENT is made and entered into this 21st day of June, 2017 by and between
the City of Baldwin Park, ("City"), and Stanley Convergent Security Solutions, Inc. ("Consultant').
The following terms and conditions are hereby made a part of the Master Service Agreement ("Exhibit
A"), between City and Consultant. Notwithstanding the foregoing or any other provision in this
Consultant Agreement to the contrary, the terms and conditions of the Master Service Agreement
("Exhibit A") shall supersede any parallel or conflicting provisions of the Consultant Agreement.
In consideration of the following mutual covenants, provisions and agreements, and other
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and
Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this
Agreement, the tasks, obligations, and services set forth in the "Scope of Service and Protection"
attached to and incorporated into this Agreement as Exhibit "B." Duration of Scope of Services
may be extended on a month-to-month basis, but shall not exceed the total compensation.
2. COMPENSATION, City shall pay for the services performed by Consultant
pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of
Service and Protection " attached to and incorporated into this Agreement as Exhibit "B."
3. TIME FOR PERFORMANCE. Consultant shall perform the services above
described in a timely manner in accordance with professional standard practices.
4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received
from City and make them accessible for audit or examination for a period of three years after
final payments are issued and other pending matters.
5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel,
equipment and material, at its sole expense, in order to perform the services required of it pursuant
to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all
purposes, an independent contractor and shall have control of all work and the manner in which it
is performed. Consultant shall be free to contract for similar services to be performed for other
entities while under contract with City. Consultant is not an agent or employee of City, and is not
entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for
its employees. Consultant shall be responsible to pay and hold City harmless from any and all
payroll and other taxes and interest thereon and penalties, therefore, which may become due
as a result of services performed hereunder.
6. ASSIGNMENT. This Agreement is for the specific services with Consultant as
set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement
without written approval of City is prohibited and shall be null and void; except that Consultant
may assign payments due under this Agreement to a financial institution.
7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform
work similar to the Services provided herein.
8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance
with the applicable laws and regulations of all governmental agencies that are in force at the
time services are performed. Consultant shall be responsible for becoming aware of and staying
abreast of all such laws and ensuring that all services provided hereunder conform to
Stanley Convergent Security Solutions, Inc.
Consultant Services Agreement
Page 2 of 6
such laws. The terms of this Agreement shall be interpreted according to the laws of the State
of California.
9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers,
and employees against any and all actions, claims, damages, liabilities, losses or expenses of
whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether
or not suit is actually filed, and any judgment rendered against City and/or its officials, officers,
or employees that may be asserted or claimed by any person, firm, or entity arising out of
Consultants' negligent performance, or the negligent performance of its agents, employees,
subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents,
employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is
concurrent passive or active negligence on the part of City, or its officials, officers, agents or
employees.
10. INSURANCE. Consultant shall maintain insurance coverage in accordance with
the following during the course of its performance hereunder:
(A) Comprehensive General Liability Insurance (including premises and
operations, contractual liability, personal injury and independent Consultants'
liability) with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(B) Comprehensive Automobile Liability Insurance including as applicable own,
hired and non -owned automobiles with the following minimum limits of liability:
(1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and
(2) Property Damage -- $1,000,000, single limit, per occurrence; or
(3) Combined single limits -- $2,000,000.
(C) Professional Liability Insurance with annual aggregates of $1,000,000 or
such other amount as may be approved in writing by the City.
(D) Worker's Compensation Insurance that complies with the minimum statutory
requirements of the State of California.
(E) Prior to commencement of services hereunder, Consultant shall provide City
with a certificate of Insurance reflecting the above, and an endorsement for
each policy of insurance which shall provide:
(1) The City, and its officials, officers, agents and employees are named
as additional insured (with the exception of Professional Liability and
Worker's Compensation);
(2) The coverage provided shall be primary (with the exception of
Professional Liability and Worker's Compensation) as respects to City,
its officials, officers, agents or employees; moreover, any insurance or
self-insurance maintained by City or its officials, officers,
Stanley Convergent Security Solutions, Inc.
Consultant Services Agreement
Page 3 of 6
agents or employees shall be in excess of Consultants' insurance and
not contributed with it.
(3) The insurer shall provide at least thirty (30) days prior written notice to
City of cancellation or of any material change in coverage before such
change or cancellation becomes effective.
(F) With respect to Workers' Compensation Insurance, the insurer shall agree to
waive all rights of subrogation against City and City personnel for losses arising
from work performed by Consultant for City, and the insurer's agreement in
this regard shall be reflected in the Workers' Compensation Insurance
endorsement.
11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared
pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property
of City. City's ownership of documents includes any and all analysis, computations, plans,
correspondence and/or other pertinent data, information, documents, and computer media,
including disks and other materials gathered or prepared by Consultant in performance of this
Agreement. Such work product shall be transmitted to City within ten (10) days after a written
request therefore. Consultant may retain copies of such products. Any re -use by City shall be at
the sole risk of City and without liability to Consultant.
12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate
records with respect to all services and matters covered under this Agreement. City shall have
free access at all reasonable times to such records, and the right to examine and audit the
same and to make transcripts therefrom, and to inspect all program data, documents,
proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and
telephone numbers for emergency contact after normal business hours.
13. TAXPAYER IDENTIFICATION NUMBER,. Consultant shall provide City with a
complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by
the Internal Revenue Service.
14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential
conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall
comply with all applicable federal, state and county laws and regulations governing conflict of
interest.
15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not
conduct any activity, including any payment to any person, officer, or employee of any
governmental agency or body or member of Congress in connection with the awarding of any
federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the
election of candidates for public office during time compensated under the representation that
such activity is being performed as a part of this Agreement.
16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or
without cause, in its sole discretion, with thirty (30) days written notice.
17. EFFECT OF TERMINATION, Upon termination as stated in Paragraph "16" of
this Agreement, City shall be liable to Consultant only for work performed by Consultant up to
Stanley Convergent Security Solutions, Inc.
Consultant Services Agreement Page 4 of 6
and including the date of termination of this Agreement, unless the termination is for cause, in
which event Consultant need be compensated only to the extent required by law. Consultant
shall be entitled to payment for work satisfactorily completed to date, based on proration of the
compensation set forth in Exhibit "A" attached hereto. Such payment will be subject to City's
receipt of a close-out billing.
18. LITIGATION FEES. Should litigation arise out of this Agreement for the
performance thereof, the court shall award costs and expenses, including reasonable attorney's
fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any
court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid
and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable
and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles
County. This paragraph shall not apply and litigation fees shall not be awarded based on an
order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or
mediation of the dispute.
19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement
to be performed by Consultant shall be construed to be both a covenant and a condition.
20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement
between the City and Consultant. No verbal agreement or implied covenant shall be held to
vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the
parties to this Agreement, and any subsequent successors and assigns.
21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or otherwise affected,
except by a written amendment signed by all parties.
22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A)
designated below shall be responsible for job performance, negotiations, contractual matters,
and coordination with the City. The City Representative (B) designated below shall act on the
City's behalf as Project Manager.
(A) Stanley Convergent Security Solutions, Inc.
Eric Freking
1030 Arroyo Parkway
Pasadena, CA 91105
(626)799-8011
(B) City of Baldwin Park
Att.: Sam Gutierrez
14403 East Pacific Avenue
Baldwin Park, CA 91706
(626) 960-4011 ex. 460
23 NOTICES. _Notices pursuant to this Agreement shall be in writing and may be
given by personal delivery or by mail. Notices shall be directed to City's Designated
Representative identified in Paragraph "22" of this Agreement.
Stanley Convergent Security Solutions, Inc.
Consultant Services Agreement
Page 5 of 6
IN WITNESS WHEREOF, the parties have executed this Agreement on the day first
above written.
CITY OF BALDWIN PARK
By:
Manuel Lozano, Mayor
Dated:
CONSULTANT:
Stanley Convergent Security Solutions, Inc.
By, PS-
ALI6orl ed Manager
Dated:.
Stanley CSS - Master Service Agreement
Schedule of Service and Protection
STANLEY
TConr Int Security Solutions, Inca
security'
Schedule of Service and Protection
(Equipment & Services)
STANLEY CONVERGENT SECURITY SOLUTIONS, INC. ("SCSS-) AGREES ON THIS 19TH DAY OF JUNE, 2017, TO PROVIDE THE SERVICES DESCRIBED BELOW FOR CITY OF BALDWIN PARK
POLICE DEPARTMENT AT 14403 PACIFIC AVE., BALDWIN PARK, CA 91706. ALL WORK WILL BE DONE IN ACCORDANCE WITH THE TERMS SET FORTH IN THE AGREEMENT BETWEEN THE
PARTIES, IF SUCH AGREEMENT IS NOT IN EFFECT, THE WORK WILL BE DONE IN ACCORDANCE WITH SCSS'S STANDARD TERMS AND CONDITIONS WHICH CAN BE FOUND AT
HTTP://STAN LEYCSS. COM/LEGAL/
Solution: City of Baldwin Park - PCSC Upgrade, Dome Kits, Server Upgrade
Quote: Q-00792992
Investment Type: SCSS Owned
Fire
❑
Intercom ❑
Video
❑
Commander ❑
Access
❑
Integrated Solution R1
Access - Sonitrol
❑
Integrated Solution — Sonitrol ❑
Intrusion —Traditional
❑
Time & Attendance ❑
Intrusion —Audio
❑
Other ❑
.................------- ......
All Conduit w/ Pull Strings All Patching & Painting Lighting Conditions for CCTV
................ .. ....... ........_._.....� � .
Static IP address for equipment Fiber optic cable, connectors, and Access to Device Locations
installation
Add'I Wireless .. � n"'s"__�.mm red""""st'---,_- g - of r_'-_ ...... uo �------
Receivers Reqd by Const Secured storage of on-site equipment UPS
Wire, Cable, and Installation
License Information (as of 10/03/2016): AK 1003300; 104891: AL 888, 1278, 1322; 1472, Complaints may be dlrecled to Alabama Electronic Security Board of Licensure, 7956 Vaughn Rd., Montgomery, AL 38116 (334) 264-9366; 48662: AZ
ROC204975: AR 0329770517; CMPY,0001911, Regulated by Arkansas Bd of Private Invesligalors and Private Security Agencies, #1 State Pollee Plaza or, Lllle Rack, AR 72209 (501) 618-8600: CA 648019 - CIO, C28; LCO5911; ACO6055, Alarm
company operators are licensed and regulated by the Bureau of Security & Invesligallve Services, Dept... of Consumer Affairs, Sacramento, CA 95614: CT ELC,Ola4651-L5: DE 04-156; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022726 -AA -4: IL 127001274: KY 338; LA F1162; F875; F1277; 61931: MA 7129C: MD 107-1028; 259: MI 5103306; 3601205772: MN TS01238: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NO 23471 SP-FAILV; 1039 -CSA, Alann Systems
Licensing Bd„ 4901 Glemsoorl Ave, Ste 200, Raleigh, NO 27612 (919)788-5320: NJ 1074465; 659423: 34BF00017200: NM 374554: NV F400; F401; 0071024; 0078001: NY 12000293169, Llcensed by NYS Dept.. of Slate: OH 53-89-1512: OK 953:
OR 161567: PA 032736: RI 944BA: TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65528: TX ACR2639; ECRla21; B02140: UT 5704088-6501: VA 2705-OB7235A, 11-5481: WA STANLCS925MZ: WV
045298: WI 969322: WY LV -G-23879. REV (201(3.10.03) 0-00792992
Page 1 of 11
STAKLEY STANLEY
Convergent crit Solutions, Inc.
Security
1
Linc-NXG-L
1
IQ-2ELV-P6-L-LAN-0
6
�LINCNXGGRAPHI-CS.....
`5700-311
25
5506-471
1
0906-004
�.....
5017 641...E.
9,e...
2
5503-781
25504-821
1 ._..,..-
5801-721
.....
1
............ _.-6
0664-001
1
I P08-32T-R2Z
1
Staple CSS
1
StanleCSS
1
Stanley'CSS
ENCLOSURE UL (21.81N H X 16.11N W X 5.71N D); 12 VDC
POWER REQUIREMENT (STANDARD); ONBOARD ETHERNET
(10MB/TCP-IP/RJ45) 05-IQ2LEDC-204E IQ202 W/ETHERNET,
_12V
VC, W/PSf W/LARGE ENCL, TOPwASSY
-----
LINC-NXG SOFTWARE 20,000 ACTIVE CARDHOLDERS, 64
READER CAPACITY 60-LNXG70303-101/L LiNC-NXG 07.03.03
HOST SW 20K CARDS, 64 READERS CAPACITY *Please specify
ex)stin fac)ht code or if new we could issue new 37 bit FC
9 �--..m
PCSC 2 CAB ELEVATOR CONTROLLER, 8 FLOORS PER CAB
05-IQ2ELD-1 01 E IQ200 ELV-16 W/ETHERNET, P/S, LARGE
ENCLOSURE, TOP ASSY
60-LV70303-001 LILAC -VIEW SOFTWARE FOR LINC-NXG
07.03.03 SOFTWARE 60-LV70303-001 LiNC=VIEW SOFTWARE
FOR LiNC-NXG 07.03.03 SOFTWARE
ADDITIONAL 8 READERS (PCB, CABLES & MOUNTING
HARDWARE) FOR IQ200 & IQ400 ONLY- READER UPGRADE'
KITS 10-10097-003 IQ2LE TO IQ1000, NO ENCLOSURE
UPGRADE KIT
DOME KIT FOR AXIS P3343 -V, IS P33447-
�%
AXIS P3363 -V AND
AXIS P3364 -V AS SPARE PART. INCLUDES A CLEAR BUBBLE,
MOUNTED ON AN ALUMINIUM DOME COVER AND A
SEPARATE SMOKED BUBBLE
THE KIT CONTAINS MOUNTING BRACKET, BOTTOM CASING,
HEATER AND CABLE COVER REQUIRED FOR CONVERTING AN
INDOOR VERSION OF AXIS P3364 -V TO AN OUTDOOR VE
VERSION. NOTE: DOME KIT IS NOT INCLUDED, HAS TO BE
ORDERED SEPARATELY _
AXIS COMMUNICATIONS 1 0906-004 1 Q6054 -E 60HZ HDTV 720P
COMPLIANT, OUTDOOR -READY, HIGH-SPEED PTZ DOME
CAMERA WITH 30X OPTICAL ZOOM. HDTV 720P @ 30FPS
(1280X720)INH 264 AND
....�..1..., T
AXIS T91A64 BRAC CORNERmm
`AXIS T91A6 PIPE SEAL 1PCS
MAXIS T91 D61 WALL MOUNT -
WALL-AND-POLE"MOUNT FOR AXIS PTZ AND MULTI -SENSOR
CAMERAS. BUILT-IN ETHERNET CABLE WITH AN IP66,RJ45
CONNECTOR FOR QUICK INSTALLATION WITH PROTECTION
AGAINST DUST AND WATER. CONNECT POE VIA EITHER RJ45
OR IDC (INSULATION -DISPLACEMENT CONTACT)
CONNECTORS. SUITABLE FOR BOTH INDOOR AND OUTDOOR
ENVIRONMENTS. SEPARATE STAINLESS STEEL STRAPS
REQUIRED FOR POLE INSTALLATION
AXIS Q3709-PVE
IP CAMERA SERVER, Z -SERIES, 28 TB, RACKMOUNT 2U, WITH'
8 IP LICENSES (128 MAXIMUM), DUAL GB NIC, HDMI, DVI -I,
DISPLAYPORT (2 MAXIMUM SIMULTANEOUS), RS -232/485
SERIAL PORT, RAID 5, DVD, WINDOWS 7 64 BIT ON 60 GB SSD,
REDUNDANT POWER SUPPLIES, KEYBOARD AND MOUSE,
EXACQVISION PROFESSIONAL CLIENT AND SERVER
SOFTWARE PRE-INSTALLED,
-. _m
Computer Hardware Citi/ ofmBaldw)n Park Perfered Vendor
Batteries/Transformers Battery Replacement Parts
... _. .. .,
Rack/Console Hardware Cable 'Sup ports and Labels
License Informallon (as of 101012016): AK 1003300; 104691: AL 868, 1278, 1322; 1472, Complaints may be directed to Alabama Electronic Securily Board of Licensure, 7956 Vaughn Rd., Montgomery, AL 36116 (334) 264-9388; 49682: A2
ROC204975: AR 0329770517; CMPY,0001911, Regulated by Arkensas But of Private Investigators and Private Security Agencies, #1 Siete Pollce Plaza Or, Little Rack, AR 72209 (501) 618-8600: CA 848019 - C10, C28; LC05911; ACO6055, Ala"
company operators are licensed and regulated by the Bureau of Security & Investigative Services, Dept.. of Consumer Affairs, Sacramenlo, CA 95814: CT ELC..0184651-L5: DE 04-156; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022728 -AA -4: IL 127001274: KY 338: LA F1162; F875; F1277; 61931: MA 7129C: MD 107-1826; 259: MI 5103306; 3601205772: MN TS01238: MS 19207 -SC; 15024172; MT FPL -BEL -000132: NC 23471 SP-FA/LV; 1839 -CSA, Alarm Systems
Licensing Bd„ 4901 Glemsood Ave, Ste 200, Raleigh, NC 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401; 0071024; 0078001: NY 12000293169, Licensed by NYS Dept. of Slate: OH 53.89-1512: OK 953:
OR 161587: PA 032736: RI 9446A; TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65528: TX ACR2639; ECR1821; 002140: UT 5704068-6501: VA 2705.087235A, 11-5481: WA STANLCS925ML WV
045298; WI 909322: WY LV -G-23879, REV (2016,10,03) Q-00792992
Page 2 of 11
STAKILEY STANLEY Convr n Security Solutions® Inc,
Security
Stanley CSS will supply the attached Building iild6ng MateA(ai List from PCSC- Stanley CSS will upgrade the existing PCSC, Security
Management Software, Panels, Power Supplies and Server.
Stanley CSS will work with the manufacture PCSC to upgrade the software which will allow for the Nedpad Vehicle Card Reader on the
Fifth Level of the Parking Garage to function as designed.
Stanley CSS estimates that this upgrade will take up to (30) Thirty Business Days to complete. The existing system will be upgraded to
support all the future needs of the City of Baldwin Park.
Stanley CSS will provide and install Environment Housings on the Parking Garage Cameras. (Estimated at 25)
Stanley CSS will install and provide a new Axis, Pan, Tilt, Zoom camera on the Southwest Staircase of the 5th Level of the Parking
Garage.
Stanley CSS will trouble shoot (5) Five existing cameras that are not functional. The City of Baldwin Park will provide the (5) Five new
AXIS, IP Cameras.
Stanley CSS will configure and program the existing Exaqc Vision Server with new Hard Drives provided by City of Baldwin Park. Stanley
CSS will also install and provide a new 28TB Exaqc server to support the improved video quality of the cameras in the Parking Garage.
License Information (as of 10103/2016): AK 1003300; 104691: AL 8813, 1278, 1322; 1472, Complaints may be directed to Alabama Electronic Security Board or Licensure, 7956 Vaughn Rd., Montgomery, AL 36116 (334) 264-9388; 4116112: AZ
ROC204975: AR 0329770517; CMPY.0001911, Regulated by Arkansas Bd of Private Investigalom and PdvAe Security Agencles, #1 Slate Police Plaza Dr, 1i11Ie Rack, AR 72.209 (501) 618-8600: CA 648019 - C10, C28; LCO5911; ACO6055, Alarm
c0414papty operalors are licensed and regulated by the Bureau of Security 8 InvesBgalive Services, Dept, of Consumer Arfalrs, Sacramento, CA 95814: CT ELC.0184651-1-5: DE 04.158; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022A 1,6 M-4: IL 127001274: KY 338: LA F1162; F875; F1277; 61931: MA 71290: MD 107-1628; 259: MI 5103306: 3801205772: MN T601238: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NC 23471 SP-FA7LV; 1839 -CSA, Alarm Systems
Licensing Bd„ 0n 47� myood Ave, Ste 200, Raleigh, NC 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401: 0071024; 0078001: NY 12000293169, Licensed by NYS Dept. of State: OH 53-89-1512: OK 953:
OR 161567: PA 01V,735: RI 944BA: TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 11a0; 1540; 1448; 1650; 1446; CE -0 65528: TX ACR2639; ECR1821; B02140: UT 6704068-6501: VA 2705-087235A, 11-5481: WA STANLCS925MZ: WV
045298: WI 969322: WY LV -G-23079. REV(20161003)Q.00792092
Page 3 or 11
Mom ...
WMINHIMURN
r�o/moi/�,��I�
• - • •• •-
•
Stanley CSS will supply the attached Building iild6ng MateA(ai List from PCSC- Stanley CSS will upgrade the existing PCSC, Security
Management Software, Panels, Power Supplies and Server.
Stanley CSS will work with the manufacture PCSC to upgrade the software which will allow for the Nedpad Vehicle Card Reader on the
Fifth Level of the Parking Garage to function as designed.
Stanley CSS estimates that this upgrade will take up to (30) Thirty Business Days to complete. The existing system will be upgraded to
support all the future needs of the City of Baldwin Park.
Stanley CSS will provide and install Environment Housings on the Parking Garage Cameras. (Estimated at 25)
Stanley CSS will install and provide a new Axis, Pan, Tilt, Zoom camera on the Southwest Staircase of the 5th Level of the Parking
Garage.
Stanley CSS will trouble shoot (5) Five existing cameras that are not functional. The City of Baldwin Park will provide the (5) Five new
AXIS, IP Cameras.
Stanley CSS will configure and program the existing Exaqc Vision Server with new Hard Drives provided by City of Baldwin Park. Stanley
CSS will also install and provide a new 28TB Exaqc server to support the improved video quality of the cameras in the Parking Garage.
License Information (as of 10103/2016): AK 1003300; 104691: AL 8813, 1278, 1322; 1472, Complaints may be directed to Alabama Electronic Security Board or Licensure, 7956 Vaughn Rd., Montgomery, AL 36116 (334) 264-9388; 4116112: AZ
ROC204975: AR 0329770517; CMPY.0001911, Regulated by Arkansas Bd of Private Investigalom and PdvAe Security Agencles, #1 Slate Police Plaza Dr, 1i11Ie Rack, AR 72.209 (501) 618-8600: CA 648019 - C10, C28; LCO5911; ACO6055, Alarm
c0414papty operalors are licensed and regulated by the Bureau of Security 8 InvesBgalive Services, Dept, of Consumer Arfalrs, Sacramento, CA 95814: CT ELC.0184651-1-5: DE 04.158; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022A 1,6 M-4: IL 127001274: KY 338: LA F1162; F875; F1277; 61931: MA 71290: MD 107-1628; 259: MI 5103306: 3801205772: MN T601238: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NC 23471 SP-FA7LV; 1839 -CSA, Alarm Systems
Licensing Bd„ 0n 47� myood Ave, Ste 200, Raleigh, NC 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401: 0071024; 0078001: NY 12000293169, Licensed by NYS Dept. of State: OH 53-89-1512: OK 953:
OR 161567: PA 01V,735: RI 944BA: TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 11a0; 1540; 1448; 1650; 1446; CE -0 65528: TX ACR2639; ECR1821; B02140: UT 6704068-6501: VA 2705-087235A, 11-5481: WA STANLCS925MZ: WV
045298: WI 969322: WY LV -G-23079. REV(20161003)Q.00792092
Page 3 or 11
STANLEY
Security
Stanley CSS will supply the attached Building Material List from PCSC. Stanley CSS will upgrade the existing PCSC, Security
Management Software, Panels, Power Supplies and Server.
Stanley CSS will work with the manufacture PCSC to upgrade the software which will allow for the Nedpad Vehicle Card Reader on the
Fifth Level of the Parking Garage to function as designed.
Stanley CSS estimates that this upgrade will take up to (30) Thirty Business Days to complete. The existing system will be upgraded to
support all the future needs of the City of Baldwin Park.
Stanley CSS will provide and install Environment Housings on the Parking Garage Cameras. (Estimated at 25)
Stanley CSS will install and provide a new Axis, Pan, Tilt, Zoom camera on the Southwest Staircase of the 5th Level of the Parking
Garage.
Stanley CSS will trouble shoot (5) Five existing cameras that are not functional. The City of Baldwin Park will provide the (5) Five new
AXIS, IP Cameras.
Stanley CSS will configure and program the existing Exaqc Vision Server with new Hard Drives provided by City of Baldwin Park. Stanley
CSS will also install and provide a new 28TB Exaqc server to support the improved video quality of the cameras in the Parking Garage.
The term of this Schedule is for a period of 60 Months (5 Years) from the date hereof and shall
thereafter renew as set forth in the Agreement.
Transaction Information: New
Escalation Information: 0% after 12 Months (1 Year)
SCtSS System shall at all Wines rontraln sototy the property of SCSS, of Its assigalrao arid, (: ustorner.
agrees not to perullt tyre attachment thereto of any egWpmonf not furrdlshed by SC SS. It is fin tnui
understood and agreed that SCSS may rtarraove or abandon all or any patat M the S(SS SySlen'l,
tnctuding, all wain§gyp Inslalfud by SCSSS, upon termination of thea Agreement by lapse of timae, defaallt ut
any manteEl due hel'eunder', or otherwise wethoul any obligation to repair or refle ;orate any pordlon of
the protected premises, provided that such removal oI sab a-ndonniont Shall neat bo held to Constitute:: as
waiver of it riglit of SC SS' or Its assignae to dolled any chargeas wilich have accrued heretuneltar,
Custompt Shall keep all, S S S owned equipmenl at all dries free and Clear from all lions, claints,
leviers, efic orlibra"Ces, se.aurfty interests and processes, of any nnlure whatsoever, Customer shall
give S(:SS imine ciale notlr"e of any Midi attachment or otherjt0liclaal parod,e ss affecting any of the
oquipntorat, Without scs a s Written perinission Ca.ustoma r shall not aattelupt to or and lu ally: (i) pletkie,
load„ create a ser,larity Inloresl in, subint, exchange, trmle, aWgn swap, use for an alirrwarice or
credit or ofhorwlsee (Il) allow another to rase (lit) part with possnssiont (lar) diL,imew of or ('v) rern ave9
from are location of lrtstalfattaan, any Ite1 ri of equipment- If any Item of equipmcmil IS exchanged,
assigned, traded, swapix-A, used for art allowance or credilt or 1.atherwise to acquire now or different
egetipment (Ihe new equipnsent) without. SSSS°s prior written consent, then all of the now ectulpnaent
shall become equip rnfint owned L)y SCSS ,object to thtls Agreement end the applicable Schoddale.
*Prices do not include taxes*
License Information (as of 10/0312016): AK 1003300; 104891: AL 888, 1278, 1322; 1472, Complaints may be d4w kr,d to Alabama ilr+rtowda
Security Board of Licensure, 7956 Vaughn Rd., Montgomery, AL 36116 (334) 264-9388; 46662: AZ R00014975: AR 032iW'1'B06'17;
CMPY.0001911. Regulated by Arkansas ad of Private Iwesligalors and Private Security Agencies, p1 State Police Plaza or, Little Rock, AR
72209 (501) 616'-=8800: CA 648019 - C70, C26; LCO5911; AC06055, Alarm company operators are licensed and regulated by the Bureau of
Securtly & Invadjitatrve Services, Dept. of Consumer Affairs, Sacramento, CA 95814: CT ELC.0164651-1-5: DE 04-158; FAL-0001: FL
EF0000772: GA 439701: IA AC -211: ID 015830; 022726 -AA -4: IL 127001274: KY 338: LA F1162; F875; F1277; 61931: MA 71290: MD 107-
1828; 259: MI 5103306; 3601205772: MN T801238: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NC 23471 SP-FA/LV; 1839 -CSA,
Alarm Systems Licensing Bd„ 4901 Glemwod Ave, Ste 200, Raleigh, NC 27612 (919)786.5320: NJ 1074485; 659423; 34BF00017200: NM
374554: NV F400; F401; 0071024; 0078001: NY 12000293169, Licensed by NYS Dept. of Stale: on 53-69-1512: OK 953:
d'IYra ar615r47: PA 032736: RI 9448A; TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448, lr4fi0 1446; CE -D 65528: TX
A(:R'Map ECR1821; B02140: UT 5704068-6501: VA 2705-087235A, 11-5481: WA STANLCS925ML ) a: 001n51?4N92
Page 4 of 11
Total Installation Price*: $0.00 USD
Up -front Deposit*:
Progress Payments*:
Balance Due Upon
Completion*:
Montt ai I Service Charm
Total Monthly Fee*: $2,950.00 USD
Payment Frequency: Monthly in
Stanley CSS - Master Service Agreement
STAKLEY STA14LEY Convergent Security Solutions® Inca
Security
, , —4 a ,e � ry No. Q-00792992
This Master Agreement is made and entered into this 13th day of June 2017 between STANLEY Convergent Security Solutions, Inc. with its principal place of business located in Naperville, Illinois
(hereinafter referred to as "SCSS") and City of Baldwin Park Police Department, with its principal place of business located at 14403 Pacific Ave , Baldwin Park, CA 91706 (hereinafter referred to as
"Customer'). This Master Agreement sets forth the general terms and conditions for which SCSS shall provide services to Customer
SCOPE OF AGRE.EME,NT,
The instant terms and conditions shall apply to the following services: sales and/or installation, including SCSS owned systems, Service Plans, Storage and Surveillance Solution and monitoring, as
described in a Schedule of Service and Protection ("Schedule") and/or Proposal requested by Customer and agreed to by SCSS. SCSS will provide the services at the location(s) specified on the
attached Schedule, If Customer purchases equipment, at the expiration of the limited warranty, repair service will be on a time and material basis during the hours of Bam-4pm Monday through Friday,
excluding holidays, unless Customer subscribes to a service plan described on the Schedule, Repair services for a SCSS owned system are described on the Schedule,
2. '(ertgd, glermwyaak warrq E atriNlgnr
6 i0s Agreomreni MvIll rornain in force for an Initial Term of 60 Months (6 Years) from the date this Allreaar emit is exor"Ifed (lim Inial Terra"). If Cut;kar M drsas existing locatlrn Is curyar'tly w rig sCf+S
systems and/or services, the terms and conditions of this Agreement shall cancel and supetsfawdwe oxf "pond) "ssll4el'alraolak.a fat Ihoso kicalions Alder the Wrrlllail 1 arae expires, this Agror moil will aulo maabcally
be renewed as consecutive terms of one year, except where prohibited by applicable law in which c'r:aiw Ido Alfrnr¢uiivmf will moue y Ar' in, ononlh to mo: niIr unlfaa,s terminated kry c^0hor party by flin dotIvevry
of Va flon aaelltm to Me olhna A lPAM etixly (60) days prier to 114e annlvor eel"y alaler aaf Ifle lnlfiat Iowan, f)alalug flin inilhal 1"ei'rn, ttln Weans rmi.d ooneddkins caf this Agirmniorlf shall oonff of each tor. dior'I
n faocifiod in ra S.:thedula a. 'tuwo flrcaal'itirl,") for a pen lod of 60 fa enn[I)s (fi Yeror5) frferla tha gate 1f o aystane dlra baja ome., oporsebol had at nny ,usfa now hicafion rz:vi d will ouimn".1hcally fonaw as set NMI) uhave,
uallrxns taranlinndeed by aalllaer pally by dd'ae dollvelyaif weaften ntalr`COr 9rro tll"rak okkraar ad lam+»4' sixty ((y1) days pnara to ttfe arinavwarSa~i!ry dnko ihraf a1sYallaaldurf on dl pu fncraflolt calrahlr1carnW:va.„ W'farvtuBo�u1, haarrwewoe, Ifaaf If
liras Agreamont fina ton nranaated or oxplrod fry of to Ona wid of thea farm oW z,Orah now lrlraflorl ilia NiTur olraf c onrdiho s, of Me ArArerarnonot (othor 0vill Whfs rwrnowal rwivinrwaons hirraruot) 5b'nit ofweiIlloloss bo
applicable to the rights and obligations of SCSS and the Customer, as to the providing of services to any such new locations,
3, Payment.
Customer agrees to pay SCSS:
A For the sale and/or installation of the systems as provided in the Schedule attached hereto. For any equipment identified as "TKO" on the Schedule, Customer acknowledges that the
purchase price for the equipment is incorporated into the Total Monthly Fee set forth on the Schedule and will be paid over the Inilial Term of the Agreement, Customer therefore agrees that
SCSS retains title to the equipment until the full purchase price is paid, which shall be at the expiration of (he Initial Term of this Agreement SCSS agrees that upon expiration of the Initial
Term, the parties may renegotiate the Total Monthly Fee to reflect payment of the purchase price for the equipment.
B„ For the monitoring, and/or service of the system(s) as provided in the Schedule, commencing from the dale of installation completion, which shall be the day said item of equipment is
installed at Customer's location and/or is communicating with SCSS's monitoring facility (the "Center) as determined by SCSS ("Inslalla(ion Dale.") Customer also agrees to pay interim
charges in the amount of approximately 1/30" of the monthly charges for each day from and including the dale the system becomes operative until the first (1't) of the following month.
Payments for services are due 0 monthly O quarterly ❑ semi-annually or ❑ annually in advance, commencing from the first day of the month following the date the system becomes
operative,
C, Customer agrees that at any lime following expiration of the first 12 Months (1 Year) of any Schedule, SCSS may increase the basic monthly charges for the location(s) specified on the
Schedule, once a year, for the balance of the term and any renewal thereof. Customer agrees to pay the full amount of such increase, which increase shall not exceed 4% percent over the
previous twelve (12) months' basic ongoing charges,
4. Llellapat„aky ed_() ia'rtsr e, ry a uwnrR S s UT"iti lr of G lea 1-Ity.
1110 ptariros aigieo dist wCSS hs prafvlydifu) a sysiarie arieltor service designed to reduce II u* rrsk' csf Wr.tsr4 canly; fl'hal II are paynne wfs larovle'eartl for iinfe n mer busod soWl,y on tho witno of gine system
aar'9rdhlr sfirvlsruq� <1r do!Scriibed hal+ala and are unmkile'rd to the value of any property locniozd oat Customer's pre4an4doba What SIP ;3 is nol liable for lrossos which may DC?dlair in camiwm ori
malfunclion or nonfunclion of any system provided by SCSS or that SCSS is not liable for k)a5os vdhloh 1s'aay Irnzcunr in Ihwr fnaonalodfill repsi0qi,, signal handliallg or disp otclring rrsglc%li„ 411 tim
service, even if due to SCSS's negligence orfailure of performance; that SCSS is not ISIND dor lossri6 do "tadWfiroWp horn Callum to warn or Irlu3rlr 8T ale Irallfilnffi Mat SCSS 15 not an innilim wird
that insureanara'a covordri,fl pf?,sonry Injury, property loss, and darTMI)e to and on Cara owners premises must be obtained and/or maintained by G uswn,;or. Customer understands that it is
Customer's duly to porrtaW'tase such enrurance; that SCSS offor5 saveral levels of profeclfon and services and that the system and/or service described In the Schedule has been chosen by
Customer aaffer corifildarpng eind bolandrig the levels of proto0ore afforded by various systems and the related costs, The Agreement shall confer no rights on the part of any person or
entity that is not a party hereto, whether as a third -party beneficiary or otherwise, with the exception of named indemnitees in Article 4 herein
IT IS AGREED THAT IT IS IMPRACTICAL AND EXTREMELY DIFFICULT TO FIX ACTUAL DAMAGES WHICH MAY ARISE IN SITUATIONS WHERE THERE MAY BE A FAILURE OF
THE SYSTEM AND/OR SERVICES PROVIDED, DUE TO THE UNCERTAIN NATURE OF POTENTIAL DAMAGES AND/OR VALUE OF CUSTOMER'S PROPERTY OR THE PROPERTY
OF OTHERS KEPT ON THE PROTECTED PREMISES WHICH MAY BE LOST, STOLEN, DESTROYED, DAMAGED OR Of H, F1tWI.S Af'r} F TED BY ()CCURI,' NGES WHICH THE
SYSTEM OR SERVICE IS DESIGNED TO DETECT OR AVERT, INCLUDING LOSS, DAMAGE, OR INABILITY TO OR IMPAIRMENT OF Al,,A'W-S6 TO CU i OPAFR DATA, INABILITY OF
SCSS TO GUARANTEE POLICE, FIRE DEPARTMENT AND MEDICAL ALERT RESPONSE TIME, AND ESTABLISHING A CAUSAL CONNECTION BETWEEN THE SYSTEM OR
SERVICE PROBLEMS AND CUSTOMER'S POSSIBLE LOSS OR INJURIES TO THIRD PARTIES THEREFORE, IF LIABILITY IS IMPOSED ON SCSS, ITS EMPLOYEES, AGENTS OR
REPRESENTATIVES, FOR PROPERTY DAMAGE OR PERSONAL INJURY, SUCH LIABILITY SHALL BE LIMITED TO AN AMOUNT EQUAL TO THE ANNUAL SERVICE CHARGE FOR
THE PARTICULAR LOCATION INVOLVED OR $10,000 WHICHEVER IS LESS (IF THERE IS NO ANNUAL SERVICE CHARGE FOR THE PARTICULAR LOCATION INVOLVED,
SCSS's LIABILITY SHALL BE LIMITED TO $500.00). THIS SUM SHALL BE PAID AND RECEIVED EITHER (t) AS LIQUIDATED DAMAGES AND NOT AS A PENALTY, OR (it) AS A
LIMITATION OF LIABILITY APPROVED AND AGREED UPON BY THE PARTIES. THE PAYMENT OF THIS AMOUNT SHALL BE SCSS's SOLE AND EXCLUSIVE LIABILITY
REGARDLESS OF WHETHER LOSS OR DAMAGE IS CAUSED BY THE PERFORMANCE OR NONPERFORMANCE OF OBLIGATIONS UNDER THIS CONTRACTOR BY NEGLIGENCE,
ACTIVE OR OTHERWISE, OF SCSS, ITS EMPLOYEES, AGENTS OR REPRESENTATIVES IF CUSTOMER WISHES SCSS TO INCREASE THE AMOUNT OF THE LIQUIDATED
DAMAGES OR LIMITATION OF LIABILITY AS PROVIDED ABOVE, CUSTOMER MAY OBTAIN FROM SCSS AN ADDITIONAL AMOUNT OF LIQUIDATED DAMAGES OR LIMITATION
OF LIABILITY BY PAYING AN ADDITIONAL MONTHLY SERVICE CHARGE TO SCSS, SUBJECT TO WRITTEN APPROVAL BY AN AUTHORIZED SCSS REPRESENTATIVE
SETTING FORTH SAID TERMS, THIS CLAUSE WILL IN NOWAY BE INTERPRETED TO ESTABLISH SCSS AS AN INSURER
NO SUIT OR ACTION SHALL BE BROUGHT AGAINST SCSS MORE THAN FOUR (4) YEARS AFTER THE ACCRUAL OF THE CAUSE OF ACTION ARISES
,f,; Pa 9fyrad 11Jorifligldy_,faas of 07/0112016): AK 1003300; 104891: AL 888, 1278, 1322; 1472, Complaints may be directed to Alabama Electronic Security Board of licensure, 7956 Vaughn Rd„ Montgomery, AL 36116 (334) 264-9388; 46682: AZ
a1,O 041}yn: All 572-1)110517; CMPY.0001911, Regulated by Arkansas Bd of Private Investigators and Private Security Agencies, NI Stale Pal Ice Plaza Or, DBIe Rock, AR 72209 (501) 616-6800: CA 648019 - C 10, C28; LCO5911; ACO6055, Alar
company operators are Ilceuse,d and regulated by the Bureau of Security & Investigative Services, Dept of Consumer Affairs, Sacramento, CA 95814: CT ELC.0184851-L5: DE 04-158; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022726 -AA -4: IL 127001274: KY 338: LA F1162; F875; F1277; 61931: MA 7129C: MD 107-1828; 259: fA1 51033066; 3601205772: MN TS01230: MS 19207SC; 15024172: IAT FPL -BEL -000132: NC 23471 SP-FArLV; 1839 -CSA, Alar Systems
Licensing Bid 4901 Glemwod Ave, Ste 200, Raleigh, NC 27612 (919)78B-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401; 0071024; 0078001: NY 12000293169, Licensed by NYS Dept of Stale: OH 53-89-1512: OK 953:
OR 161567: PA 032736: RI 9448A; TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448: 1650; 1446; CE -D 65526: TX ACR2639; ECR1821; 802140: UT 5704068-6501: VA 2705-087235A, 11-5481: WA STANLCS925MZ: WV
045208: WI 969322: WY W-G-23879,REV (2016.07..01)) Q-00792992
Page 4 of 10
ill! fi� y��l 07'
.
C, SCSS WILL HOLD THE CUSTOMER, ITS OFFICERS, DIRECTORS, AGENTS AND EMPLOYEES HARMLESS FROM DAMAGE, LIABILITY AND EXPENSE RESULTING FROM
NEGLIGENT OR WRONGFUL ACTS OR OMISSIONS OF SCSS, ITS AGENTS OR EMPLOYEES WHILE THEY ARE ON THE CUSTOMER'S PREMISES. THIS HOLD HARMLESS
PROVISION SHALL NOT APPLY TO DAMAGE, LIABILITY OR EXPENSE RESULTING FROM, OR DUE TO THE CONDITION, NON-FUNCTION, MALFUNCTION OR FAILURE OF THE
SYSTEM OR SERVICE IN ANY RESPECT WHETHER OR NOT THE FAILURE OF THE SYSTEM OR SERVICE ARISES OUT OF THE NEGLIGENT ACTS OR OMISSIONS OF SCSS,
ITS AGENTS OR EMPLOYEES, WHICH OCCURRENCES SHALL BE EXCLUSIVELY CONTROLLED BY ARTICLE 4.A THROUGH ARTICLE 4,E OF THE AGREEMENT.
D, With respect to SCSS owned systems, CUSTOMER EXPRESSLY WAIVES ANY AND ALL RIGHTS AND REMEDIES CONFERRED UPON A CUSTOMER UNDER ARTICLE 2A OF THE
UNIFORM COMMERCIAL CODE AND ANY RIGHTS NOW OR HEREAFTER CONFERRED UPON A CUSTOMER BY STATUTE OR OTHERWISE THAT MAY LIMIT OR MODIFY
SCSS'S RIGHTS AS DESCRIBED IN THIS SECTION OR OTHER SECTIONS OF THIS AGREEMENT OR APPLICABLE SCHEDULE,
E, Paragraphs A through D of this Article 4 shall apply to any other company or entity which, in addition to SCSS, furnishes, as a subcontractor, or otherwise, any installation, monitoring or
other services provided hereunder.
F j,drreJL(a jr)bpltrrfsril }M1.�yr yj(.y,,, Where Customer purchases a security system under this Agreement, SCSS warrants that the equipment will be free from defects in malarial and
workmanship for a period of One Year from the dale the security system is placed into operation, If, during this warranty period, any of the equipment or parts are defective or malfunction,
[hey will be repaired or replaced, at SCSS's sole option, free of charge Warranty repair is done Barn — 4 pm Monday through Friday, excluding holidays, This warranty will not apply if the
damage or malfunction occurs because the system has been adjusted, added lo, altered, abused, misused or tampered with by the Customer, operated or used contrary to [he operating
instructions, software is used with an operating system other than that specified by SCSS or its original equipment manufacturer ('OEM"), performance issues relating to the use of
Customers data network(s), power fluctuations, or any other cause not within (he cause or control of SCSS. If inspection by SCSS fails to disclose any defect covered by this limited
equipment warranty, the equipment will be repaired or replaced at Customer's expense and SCSS's regular service charges will apply.
DISCLAIMER OF ALL OTHER WARRANTIES: WITH THE EXCEPTION OF THE FOREGOING LIMITED EQUIPMENT WARRANTY, SCSS MAKES NO OTHER WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, THAT THE SYSTEM OR SERVICE SUPPLIED MAY
NOT BE COMPROMISED, OR THAT THE SYSTEM OR SERVICE WILL IN ALL CASES PROVIDE THE PROTECTION FOR WHICH IT IS INTENDED. IN NO EVENT WILL SCSS, ITS
EMPLOYEES, AGENTS OR REPRESENTATIVES BE RESPONSIBLE FOR CONSEQUENTIAL, SPECIAL OR INCIDENTAL DAMAGES OF ANY NATURE WHATSOEVER, SCSS
MAKES NO WARRANTIES CONCERNING ANY EQUIPMENT OR DEVICES ATTACHED TO CUSTOMER'S SYSTEM UNLESS SUCH EQUIPMENT OR DEVICES WERE ORIGINALLY
PURCHASED AND INSTALLED UNDER THIS AGREEMENT,
STATE LAW, SOME STATES DO NOT ALLOW THE EXCLUSION OR THE LIMITATION OF CONSEQUENTIAL OR INCIDENTAL DAMAGES, OR A LIMITATION ON THE DURATION
OF IMPLIED WARRANTIES, SO THE ABOVE LIMITATIONS OR EXCLUSIONS MAY NOT APPLY. THE WARRANTY PROVIDES SPECIFIC LEGAL RIGHTS AND CUSTOMER MAY
ALSO HAVE OTHER RIGHTS WHICH MAY VARY FROM STATE TO STATE,
5.'q;r.,.,srl].Ira).�?rW,.yn_..1gf4'Ats acuft(.jlro�-a mean V:IM UI•'rorrrafras,,
A. Customer shall pay any City, State or Federal taxes, fees or charges which are imposed upon the equipment, the installation thereof or performance of the services provided for herein,
including any increase in charges to SCSS for facilities required for transmission of signals under this Agreement,
B, Al SCSS's option, a fee may be charged for any unnecessary service run or false alarm. If Customer or SCSS is assessed any fine or penally by any municipality, fire, or police
department as a result of any false alarm, Customer shall pay the full amount of such fine or penally. If, following an investigation al Customer's request, it is mutually agreed that a false
alarm was caused by SCSS, the amount of the fine or penally paid by Customer shall be credited to Customers account
C. The payments set forth in the Schedule referenced in paragraphs 3.A. and 3.B. include telephone company line charges if required. SCSS may immediately increase its monthly charges to
reflect such increased line charges for the Customer facility covered by this Agreement. Customer shall also pay any telephone company loll line charges incurred by [he operation of the
system.
D. Installation charges set forth in the Schedule assume installation will be performed during SCSS's normal working hours and using Its own personnel. If Customer requests the installation or
any part thereof to be performed outside ordinary business hours, or if the installation must be performed by outside contractors, or if SCSS's wage rales do not apply as a result of
prevailing wage conditions, or otherwise, then [he installation charge will be adjusted accordingly.
E, If any Governmental agency requires any changes in the system originally installed. Customer agrees to pay for such changes. It is Customers responsibility to obtain alarm use permits,
required by the local jurisdiction.
F. The prices quoted for the alarm system are based upon the number of components, type of security and service specified in the Schedule. Should Customer request or require additional
protection, security devices or services, this may affect the final contract price, Cost associated with conditions not apparent at SCSS's initial survey and for delays other than caused by
SCSS will be bome by Customer at SCSS's then current rales,
G. Failure to pay amounts when due shall give SCSS the right to charge interest at the rate of 1%% per month, or other maximum permitted by law, on any delinquent balance, A balance
becomes delinquent thirty (30) days after payment is due under Article 3.
6. Furrlher^ Obr igalloras ra(Cuaedaiv ,f.
A Customer shall not tamper with, alter, adjust, add to, disturb, injure, move, remove or otherwise interfere with equipment installed by SCSS, nor shall Customer permit the same to be done
by others. It is further agreed that if any work is required to be performed by SCSS due to Customers breach of the foregoing obligations, Customer will pay SCSS for such work in
accordance with SCSS's then current prevailing charges. CUSTOMER SHALL INDEMNIFY AND HOLD SCSS HARMLESS FROM AND AGAINST ANY CLAIM ARISING OUT OF SUCH
„),,,lyxkppF4 dPGr91Htd7;piy,)y,1„(es
.1 07/0112016): AK 1003300; 104891: AL 888, 1278,1322: 1472, Complelnls may be directed to Alabama Electronic Security Board of Licensure, 7956 Vaughn Rd.. Montgomery, AL 36116 (334) 284-9388; 4116(12: AZ
ROC204975: AR 0329770517; CMPY.0001911, Regulated by Arkansas Bd of Private Imestigalors and Pdvale Security Agendes, #1 Stale Police Plaza Dr, Dille Rock, AR 72209 (501) 618.8600: CA 848019 - C10, C28; LCO5911; AC06055, Alar
company operalurs are licensed and regulated by the Bureau of Security 8 Iwesllgalive Services, Dept, of Consumer Affairs, Sacramento, CA 95814: CT ELC.0184651-L5: DE 04-158; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022728 -AA -4: IL 127001274: KY 338; LA FI162; F875: F1277; 61931: MA 7129C: MD 107-1828; 259: MI 5103306; 3601205772: MN 7801238: MS 19207 -SC; 15024172: PAT FPL -BEL -000132: NC 23471 SP-FAILV; 1839 -CSA, Alami Systems
Licensing Bd-, 4901 Glenmod Ave, Ste 200, Raleigh, NC 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401; 0071024; 0078001; NY 12000293169, Licensed by NYS Dept, of Stale: OH 53-89-1512: OK 953:
OR 161567: PA 03273B: RI 9448A; TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65528: Tx ACR2639; ECRIB21: 802140: UT 5704068-0501: VA 2705.087235A, 11-5481: WA STANLCS925MZ: WV
045298: WI 989322: WY LV-G-23879,REV (2016,07 01)) Q-00792992
Page 5 o(10
STAKLEY STANLEY Convergent Security Solutions, Inc.
Security
TAMPERING, ALTERATION, ADJUSTMENT, ADDITION TO, DISTURBANCE, INJURY, MOVEMENT, REMOVAL OR INTERFERENCE WITH SUCH EQUIPMENT AND FOR THE
INTERCONNECTION BY ANYONE OTHER THAN SCSS OF ANY EQUIPMENT OR DEVICE TO ANY SCSS EQUIPMENT.
B. For those premises where SCSS is to provide monilodng, Customer shall furnish SCSS a list of the names, titles, telephone numbers and signatures of all persons authodzed to enter the
premises of Customer during scheduled closed periods and shall be responsible for updating such lists, In cases of supervised service, Customer shall also furnish SCSS with an
authorized daily and holiday opening and closing schedule
C, Customer shall set the alarm system at such limes as Customer shall close its premises. Customer shall lest the alarm system prior to each closed pared and shall immediately report to
SCSS any claimed inadequacy in, or failure of, the system Customer shall perform a periodic walk lest of any motion detection equipment used on the premises.
D. Customer shall permit SCSS access to the premises for any reason arising out of, or in connection with, SCSS's rights or obligations under this Agreement
E, Should any part of the system be damaged by fire, water, lightning, acts of God, third -parties or any cause beyond the control of SCSS, any repairs or replacement shall be paid for by
Customer (ordinary wear and tear excepted in the case of an SCSS owned system).
F- Any claim by Customer of improper installation or failure to comply with Customers specifications shall be made in writing to SCSS within ninety (90) days of installation completion. Such
obligation shall not waive Customers warranty rights under Article 4. F., Limited Equipment Warranty.
G Customer represents and warrants (hal Customer is the owner of the premises or, if not, [hal the owner agrees and consents to the installation of the system on the premises. Customer
shall indemnify and hold SCSS harmless from any losses or damages, including attorney fees, resulting from breach of such representation and warranty, or from SCSS's inability to
recover SCSS owned system components when Customer moves out of the premises.
H. For those premises where SCSS is to provide central station sprinkler supervisory and water flow alarm or automatic fire alarm service, Customer warrants and agrees that all alarm valves,
gale valves, tanks, pumps, compressors, inspector lest connections, or other elements of the sprinkler system as now installed or to be installed, are, or will be, corrected al Customers
expense so as to be acceptable to the insurance and other authorities having jurisdiction when equipped with SCSS's signaling devices, Customer further agrees to furnish any necessary
water through Customers meter and at Customers expense, to place hoods over any open forges or fires, and to pipe all boiler blow -offs and steam exhaust outside the premises to be
protected,
N, It is mutually agreed [hat the Customer assumes full responsibility for the operation of any and all bypass or switch units provided for disconnecting or reconnecting the alarm sounding
and/or transmitting equipment at Customers premises,
J. Customer represents that, except to the extent it has given SCSS written notice prior to the execution of this Agreement, (i) the work and/or services to be performed hereunder are not
subject to any Federal, Slate or local prevailing wage statute or regulation, and (ii) to the best of its knowledge there is no asbestos or presumed asbestos -containing material, formaldehyde
or other potentially toxic or hazardous material contained within, or in, on or under any portion of any area where work will be performed under this Agreement If such materials (whether or
not disclosed by Customer) are discovered and such materials provide an unsafe or unlawful condition, such discovery shall constitute a cause beyond SCSS's reasonable control and
SCSS shall not start, or continue, to perform its work under the Agreement until Customer has remedied the unsafe or unlawful condition al Customers sole expense. CUSTOMER SHALL
INDEMNIFY AND HOLD SCSS HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, COSTS AND EXPENSES OF ANY KIND (INCLUDING ATTORNEYS' FEES) FOR FINES,
PENALTIES, BACK WAGES, BODILY INJURY, PROPERTY DAMAGE, DELAY OR WORK STOPPAGE THAT ARISES UNDER OR RESULTS FROM A BREACH OF THE FOREGOING
REPRSENTATIONS (REGARDLESS OF WHETHER OR NOT CUSTOMER DISCLOSED SUCH MATERIALS TO SCSS),
K Customer agrees that SCSS may conduct a credit investigation and review, or provide a copy of the Agreement or related information to US Bank Equipment Finance for the purpose of
evaluating credit In such event, Customer shall provide, in a timely manner, such financial information as SCSS may request. Customer represents and warrants that all such financial
information accurately and completely presents Customers financial condition as of the date of execution of this Agreement,
L. Customer hereby authorizes SCSS to execute and file financing statements and/or continuation statements under the Uniform Commercial Code on Cuslomers behalf and to file such
documents in all places where necessary to perfect SCSS's interest in the equipment. Customer agrees to execute any such instruments as SCSS may request from time to time.
fallljn;�, Olaljttatlrans of:'SCS,1'$,jJn1!(fiC,jw01TlA-
A, Neither party shall be held responsible or liable for delay in installation of the system or interruption of service, due to strikes, lockouts, riots, floods, fires, lightning, acts of God, or any cause
beyond the control of such party, including interruptions in telephone service. SCSS will not be required to perform installation or supply service to Customer while any such cause shall
continue.
B- If Customer has subscribed to monitoring service, the system will be connected to SCSS's Center. Unless specifically requested otherwise by the Customer and approved by SCSS's
Center, when a burglar alarm signal from the alarm system is received, the Center will first try to telephone Customers premises, and if there is no answer then will try to telephone the first
available person on Customers emergency call list, to verify whether or not an emergency condition requiring police response exists. If there is no answer to both of these calls or the
person contacted indicates that an emergency exists, the Center will attempt to notify the police department, The Center will also attempt to contact someone on the emergency call list to
advise them that the police have been notified, When a fire alarm, hold-up alarm or duress alarm signal is received, the Center will attempt to notify the police or fire department or other
emergency personnel and the first available person on the emergency call list, When a non -emergency signal is received, the Center will attempt to contact the premises or the first
available person on the emergency call list but will not notify emergency authorities. The Center reserves the right to use automated notification procedures in lieu of phone call notifications
for non -emergency signals unless expressly prohibited by local aulhodties. If Customer requires phone notification for non -emergency signals. Customer agrees to subscribe to such
service and an additional fee may apply Phone notification for non -emergency signals will be made during normal day -lime hours unless expressly requested otherwise by Customer.
The Center may choose not to notify emergency personnel if it has reason to believe that an emergency condition does not exist. SCSS and Customer are obligated to comply with all
notification and response requirements imposed by governmental agencies having jurisdiction over the system SCSS reserves the right to discontinue or change any particular response
service due to such governmental or insurance requirements without notice. Customer consents to the tape and video recording of telephonic and video communications between
,y',d�ui�� v I'I'IPra b@ uarlllu°;�_rr..,(es of 0 710 11201 6): AK 1003300; 104891: AL BBB, 1278, 1322; 1472, Complaints may be directed to Alabama Electronic Security Board of Llcensure, 7956 Vaughn Rd, Montgomery, AL 36116 (334) 264-9388; 48682: AZ
ROG204975: AR 0329770517: CMPY.000191 I, Regulated by Arkansas Bd of Private hivesllgalors and Private Secunty Agencies, #1 Slate Police Plaza Dr, Utile Rack, AR 72209 (501) 618-8600: CA 848019 - C10, C28; LCO5911: AC06055, Alann
company operators are licensed and regulated by the Bureau of Security & Investigative Services, Dept. of Consumer Affalm, Sacramento, CA 95814: CT ELC,0184651-L5: DE 04-1511; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022726 -AA -4: IL 127001274: KY 338: LA F1162; F875: F1277; 61931: MA 7129C: MD 107-1828; 259: MI 5103306; 3601205772: MN TS01238: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NO 23471 SP-FA/LV; 1839 -CSA, Alan Systems
Licensing Bd„ 4901 Glenwood Ave, Sle 200, Raleigh, NO 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401: 0071024; 0078001: NY 12000293169, Licensed by NYS Dept. of Slale: OH 53-89-1512: OK 953:
OR 161567: PA 032736: RI 9446A; TSC 4996; AC -004956: SC FAC33B7; BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65528: TX ACR2639: ECR1821; B02140: UT 5704068-6501: VA 2705-097235A, 11-5481: WA STANLCS925MZ: WV
045298: WI 969322: WY LV -G-23079. REV (2016 07,01)) Q-00792992
Page 6 of 10
i� iql I Ili ill
Customer's premises and SCSS, and will inform its employees and third parties that such recordings are authorized. If Customers police or fire department now or in the future requires
physical or visual verification of an emergency condition before responding to a request for assistance, Customer agrees to subscribe to such service if provided by SCSS, or otherwise
comply with such requirements, and an additional fee may apply for such services -
C. If video equipment is installed, it may be Inleg000d Into the system and, upon activation, will s:earad.a vlueo� Whimoiri,* a to the Conifer f ha Conlin will first naaanpf to verify the natum of lbe
emergency by viewing the video. If the Center dolermirres that an emergency condition exists, It will fry to firat lelephoneu the premises, If aavaailublu, anuf ropoct the a,ailotrym ay condafpall, If
there is no answer or the person answering confirms the emergency condition, then, based upan tho rinlino of Ito eariorpgo.7rlc:y cendilinn, ipin Ciintor will nolily The pinpaiar polico or dire
department or other emergency personnel, and the next available person on the eroorgericy a)rrt9 tisl 11 Itvra Coritor ifnla'Hrulruas khat an imifinperai y norWillon ufawl naf exisl or the vkfou is
inconclusive, the Center will use the notification procedures set forth in paragraph 7B afywr
Customer understands that, if the system installed is monitored, due to the nature of the method used for communicating alarm signals to SCSS's monitoring center, there may be limes
when that communication method is not able to transmit signals and SCSS will not receive alarm signals. Digital communicators use standard telephone lines and SCSS does not receive
rr'rpfnrals whore Inn tolaphone, syslwraa lurar,,caiuro.s non oporuallun'arat or the lel+slafono flan kro pfa rwil Oil vncua4oln nhrlus, notal, Intaurfouwrd'M1h or Wre.0°wive danali yM fie w wall he Haire, when any
rurudle lyequ0na.r;yr molfuad,, tfuch an colluulor, 11nfa1lc ou parlvolo: rndna 5yrtuuir or Ii0olrot haled servgco u° ronot Iron^i'rrll an ufl«auan signof doo to fuack of sr(pu'rual cb'onglh, neWo aik c4mrla1 fiuin, aan
rf U71fi Illi fry elf a I;la7r'1'WN71 w"ranitdXOdy, an;y cAi"iii'typal of comrrwrufcaaflun ilueflied tnSIE&d Wild ll llbaa Auforar'faent alsl'7 CLna expor'lenrn an irlebildy lo corntT on lento allnrlal rigrlfll+s.
Customor un(lorstarlda that SCSS offers revo id lnvols of Cauanrueuraraaitfaun urieflieell'ut of alurrn siguugqIn frna nwcrniforpn,g ("ontor orad Heol The Seirvluais uNe!sc dined ora lhp ta'clredule7 brave boort
chosen by Cuslorrior offer c.onsidoring and biulnncung the kave15 of piotcaolorr affordiial by varimm rommuokxilaaaot anehlodui and thus lolalcril e;Ws, r,uMomei aadnowvlsrlt] is and olpeeaw thap
%nuliormo ei solely r85ponsildra for the sclocllon of Oleo type of coin tar.uulcallon a"r albuiJ nod wh llhuar the ifdfli7alkm of irto9 o Than one r„7rraoruu)nr urtdrlrr rrivallrad ii ruequifedV C7ouirn fnicnf o wu
1161wnaales Iunovrdod by Indrap�anderil carriers or piovidrrur ,Ina wholly biayond SCSS's conifol eria are nr,dtnfaained gird ."efmced sraloty pay the applicable carrier or graaavwdau Cuslainer ofyong to
iuidifib frne ,w`,C= per any rsusla 1t'rrudrred to roprotifuainr ft"la because of area coda diangoa nr amfhuvr rdinfinpg pailoin rima'nilera If falblo'urlO rn:44"WCO rs Mod, thoa 1,158 Of DSI, our U11101'
broadband telephone service may proveet the system from transmitting alarm signals to the uhorilto ding ceuafef andlor Interforu Willi tire falaphnini If llo-aseiArmx loatir'au rad 1110 syrtern Such
services should be installed on a lefephcrne number [hal is not used for alarm signal lransmissinn, Conlillolar ofgra w, to orality SCSS if P inforlurr, fraas Installed or entreats to h15ta11 D1,91, or ofd•nma
broadband service. IMMEDIATELY AFTER THE INSTALLATION OF DSL OR OTHER BROA11B'AND SERVIC'f , ff ap" SYS I FUS SIGNAL- GRAN aM93SION MUS f f3[ FEST F 11 wifil H'OfE.
MONITORING CENTER.
E For those premises with a direct connection to the police, fire department, or other agency, it is mutually understood and agreed [hal signals transmitted hereunder will be monitored in
police endlor fire departments or other locations, and that the personnel of such police and/or fire departments or other agencies are not SCSS's agents, nor does SCSS assume any
responsibility for the manner in which such signals are monitored or the response, if any, to such signals.
F. SCSS shall not be responsible for the replacement of equipment or parts no longer commercially available to SCSS. However, SCSS shall endeavor to replace equipment with equivalent
parts that are current -generation at the time of the replacement (so long as [hey are compatible with the existing equipment.)
G, If a service plan or software support option is selected by Customer, SCSS will provide and install software upgrades as they become commercially available, during normal SCSS working
hours, Software upgrades that do not affect the Customers current operations, as solely determined by SCSS and the OEM will not be installed by SCSS. In the event the Customer elects to
have someone other than SCSS install the software upgrade, the Customer shall assume any and all liability for any damage caused pursuant to the installation. Service and upgrades for
third party software not supplied by SCSS are excluded from this Agreement,
8. 9"69.da'Y_gaAElyduf�rAny SCSS owned equipment geed f"lled�plyepae Customer's
fsf^tmises
mm installed on the Customer's premises shall at all limes remain solely the property of SCSS and Customer agrees not to permit the altachnient thereto of any
equipment not furnished by SCSS- If Customer purchases equipment, Customer agrees that SCSS retains a security Interest In the equipment until the full fulachore price is paid. It is
further understood and agreed that SCSS may remove or abandon all SCSS owned equlpf uoi^rf, tnduding watt w ringp lostallod by SCSS, ire whole of dor pat, upon lurmorralion of the Agoa^enwnt
by lapse of lime, default of any moneys due hereunder, or otherwise without any obliflatiora kip ropcah or ledecoraluu any ponacan of are 1%,(ArArfod premisas paruvruled that such rorouavnl or
abandonment shall not be held to constitute a waiver of the right of SCSS to collect urry charges which have ms cfa.+ed harp ua'rder Customer shall hrrivo On right, title or internist in life
equipment outside of the leasehold interest croalod by the Schedule. Nolwilhstanrdkig the foregoing, provided all payments have been made as required hereunder through the Initial Term
of the Agreement, at the end of the Initial Tariff aanrl upran payment of $1.00 by C ustuurner to SCSS, title to the equipment shall transfer to Customer
B. Customer shall keep all SCSS owned equipment at all limes free and clear from all liens, claims, levies, encumbrances, security interests and processes, of any nature whatsoever
(4osaromnr shall give SCSS luumocpfatie Irollre of aaiiy queh aallachmont or atherr, judidaf fnoccirs alien ling Tviiy of tho erpulivnerill Without prr'oiniNsWri, Cuutonrer shatf twat
vatta epi. to or actually: (I) plud(pv, lend, cueate oa aricudly lnlefo<at In, siututel, excfruingu), fordo acs4po„ swap, use for air alf 1w ance or eu kill ear arpflno is l; (fl) nflo w ranra%her to rfraaal fhO hurt wtfd'r
possimslor'r;, (lv) afifspaeaso (ef, or Qv) eeuarove frurn thaw Im,4101f 01 toMM11.300n, any lleawrn M equolpmoril, If any ihmir of equipment Is oxcfisrugrid, anssigneal h odfid, swappuod, nusod lace all ralkmarvc:r^f
or crnurirl nr othearwisto to acquire new ur Wrmor l equlproonat 01147 now a il0pfrntill') wffha ut SC'SS's prior wrlflon conruant, Orion all of mo now aquipiriforg Mullf haoo rte Oninfunoni owrnlerll by
SCSS subject Io this Agreement and the applicable Schedule.
C. Any computer' airpapolicuWa°an p fogruam orucfloi a1rit^ufn rrladfunr, ca:lrlledivOy niteired to as "Solfwane", that is ifrovdd(,d by SUS uwler hits Agpeararsant, is uvavnoxI by 'SCSS, Its afirfirale,s, or onO of its
OEMs and is pf'UfOC,,laat by thilled 161alnr, narf Irifern�,at nrA coipyrighl Biro and internalioruuf trenty proviska ,s- Any hinaach of dhis Agremn,tnt will autonlalicaally turnurvarafuv the C.usforrier"is right
to use [his Sciffwerc and lho Cul5lorne�f is ot* gated it) Irnrruuaddately naturae such Software to SCSS. Crasgau nw may rot acupy the ;'iaudiw,ana face any iearaanr Other tllala per thea dic'Moos of any
end user rof4wa,rra Ilucense agriwrr ollil. f.aasfonve r may not din.assearible, decompile or attempt to discover the soarire naido of any Software. Customer acknowledges that
any broach rut this seclicii shall rna,mdlf In kropanotafe Injuy to SCSS for which Ilio a oraadnt of damages would be unascertainable. Tharufora, SCSS may, in addition to pursuing any and all
remeidlas provid(l ll bylaw, obtaln Sol drujw rhAin artrhisi Cuatonrel ficun Tilly i auut hauvlrig,(udsdiclion, restraining any violation of this section,
Termination,.
A SCSS may terminale this Agreement as follows:
i) In ihn event f utitorpor defaulhs to lbo perforinaaraca rd any of the terms and +^a,)t ifitkur�� cut 'rIhlra AqueernfoW, Including the falloge W maho any payment as a4) roaful heroVtu, and tart„
to a.afae of reilledy I,TO defnrrIft wlfhln Ilhhfy (030) caala radar days after receipt of wa'rllarr oiolrurs train SUSS spocifying such df4m III, Noii talion by faculetrlle„ U-8- raaaat of by c oukur
shall be racueptala[a I.fpon such leerminafion for dtapa ult, dhe balance of all moneya true+ ooror lair the unexpkod term of this Ag menru M shaft become irnanaediatefy rfirra arid prayaabW.
together with interest at the maximum legally allowable rate; or
ii) Immediately, in the event SCSS's monitoring center, the telephone lines, wires, or SCSS's equipment within Customer premises are destroyed or so substantially damaged
that it Is commercially impractical to continue service to Customers premises; or
iii) As provided in Article 2 relating to expiration,
„k^ir�aL4"as hlt!'4g� tlaua„(as of 0710112016): AK 1003300; 104891: AL 888, 1278, 1322; 1472, Complrtainls may be directed to A Arinan E1iR'rlra'Ano 2iGru9lda11,y ftlao9nd or Llcru yea Mg Vaughn find., Minilagw1hiry, AL 10 m t3M), 2414 RaU, 44662: AZ
110c,2049 M AR 0329770517; CIAPY.0001911, Regulated by Arkansas Ed of Private Imesllgulloil And Private Secudly Agenda ., 10 t 5iote Police r'I'oasa IDD, U11I Rock AR, 7X08 l;",lp'q 618 -War: CA 940019 - C 10 r ,!0; f.COMM t; AQgfjra5 s, Alam
company operators are licensed and regulated by the Bureau of Secudly 8 Invesligalive Services, Depl.. of Consumer Affairs, mla oc4ito, CA 956i,lk CT 17I G(1184651 is Dn 04-05; FAL-00,11: FL E'Fi' 000772. OA 489701 IA Aa.>`t,11; rn a 15830;
022726 -AA -4: IL 127001274: KY 338: LA F1182: F875: F1277; 61931: MA 71290: MD 107-1828; 259: MI 510330"0; 3601205772: MN TS01238: IAS 19207 -SC; 15024172: NIT FPL -BEL -000132: NC 23471 SP-FAiLV: 1839 -CSA, Alarm Systems
Licensing Be. 4901 Glenvaod Ave, Sle 200, Raleigh, INC 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401; 0071024; 0078001: NY 12000293169, Lloensed by NYS Dept.. of Slate: off 53-89-1512: OK 953:
OR 161567: PA 032738: RI 944BA; TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65528: TX ACR2639; ECR1821; 802140: UT 5704068-6501: VA 2705.087235A, 11-5461: WA STANLCS925MZ: WV
045298: W1969322: WY LV -G-23879 REV (2016,07.01)) Q-00792992
Page 7 of 10
Security
B. Customer may Ciirmiritato this Aihoolnuft
it UIxin waillen nol ru Ivlr early individual location in the event any Customer location is, by any cause beyond the control of Customer, destroyed or so subs(anlially damaged that
it is a rimmorcially ii, rprectic:al for Customer to continue any operations at such location, provided that if the Customer is using SCSS owned or TKO equipment, the Customer
must pay SCSS all payments remaining to be made under this Agreement through its scheduled expiration; or
ii)As provided in Article 2 relating to expiration; or
iii) In the event SCSS defaults in the performance of any of the terms and conditions of the Agreement, SCSS shall have thirty (30) calendar days from the receipt of writen
confirmation by the Customer of such default to remedy or cure the default. Notification by facsimile, U.S. mail or by courier shall be acceptable. If, after the thirty (30)
calendar day period SCSS does not remedy or cure such default, Customer may terminale the Agreement effective immediately thereafter.
C, Upon termination of this Agreement, Customer shall permit SCSS access to Customers premises in order to deactivate the telephone line signaling device and/or to remove the equipment
pursuant to Article B,
10. Assignment.
This Agreement is not assignable by the Customer, except upon written consent of SCSS first being obtained. SCSS shall have the Fight to assign [his Agreement, or to subcontract any of the obligations
under the Agreement, without the consent of, but with notification to. the Customer.
11 kissu 42mO.Y.Vi (Ypf of .5MkmdgCWaa11.
Customer shall obtain, and maintain, insurance coverage to cover all losses, damage, or injury, related to or sustained by Customer in connection with the services provided by SCSS. For all losses,
damage or injury above the limits set forth in Paragraph 4B, Customer shall look solely to its insurer for recovery of its loss and hereby waives any and all claims for such loss against SCSS, Customer
agrees to obtain insurance permitting said waiver without invalidating coverage. Both parties do hereby for themselves and For other parties claiming under [hem, release and discharge each other from
and against all claims artsing from hazards covered by insurance, it being expressly agreed and understood that no insurance company or insurer will have any right of subrogation against either party.
12 tae+,rrfuluVltllg„nar._ua9.4avls�deLra,
In the event any one or more of the provisions of this Agreement shall for any reason be held to be invalid, void, illegal, or unenforceable by any court, arbitrator, or governmental agency, the remaining
provisions of this Agreement shall remain in full force and effect, and the invalid, void, illegal, and/or unenforceable provistorl shall survive to the extent not so held.
13. Non -solicitation
Diningthe lelm u l VVuds AI wrilldrlall ori d liar au ,eariod'srf not laser than nuts t} ycntar dollforAvloo its oxpkatkin or WrRintnution, bolh,paarbo a Iagreo nol to ^s0irit as a n employao, rurruflluro, agenN mtudkacoatfrnr.11gr
P p
arur°V.fou dedarnsyaallegtivm (heiisioafler "Ewpfoyao"ji esny laefaau.r who Is an V-rltplelyerue of dN11> rtldior party a;1C dho 1'Crerce radratmaPu so9ira%raVlrru 4V hifra ("clvranrllruM Is dluestYuectl, Hart Irnlr dsrKhaOt hlardd Farurtywlld Lara rinklCPasnl Cea
r1um live aelduf 10 ba Is1.uluid' b nnr cool°t ori' ec idly dl7avll1l] )luadsr ichOar 10urnjoWn ii rosdraln the Ilaretart hlrll,) paa ly and Mho smbli id IFnip6oYee, and eacl I and Ovary oMVreer faea:ls-alt a4unrefrifid fhrratarrl from
4 y y d
r C
raPnd n r asreu io, Wqanda1 rurdaPlCYoru ptotraMaa VC s.°r1Lul C fit coifs a vkblaa1dralr Of INSINSadnapse, dY1ga nCarn Varuallrl IVnhWp pasr'dy v+III tae alrntVllafed tea IlgpalydauCn>uV cVaarruas()I:S, duo to urea dlffluudl;y ofg1rI1o9 of aI,Walnq Iiaacr;rsagra:a,
fuatllalr va f, a
a a.lrlst thea hroa0vlo(,) Linn in the arn(x.inl. of the Hied d rr ndea, ee.'s fudd Ilia=lqu'Ped .,olsry, 11 Ilucling Crrarnradil^a, bnrlusar a.w.ruilR�ld.srsrgara,n, stockgrralris” 11101 osl of haaiirdllig rind oftii stinnu1rla° di,rddy loaded ePa:rments.
fi 1P tinny y y Y
l.IrnVdlaarVRawr, a+.'iaa�rruwlo.rdl')e that such a+arkau,aorW is uia°rrarai'aenlvle, not ue )ronarkQy rand rr+a1 eLlspropatiartior:aake to tdln farosaarnrca<I Srlvc:sdrwluutl IRr IPns brrllnlurl of suchP=mployeaar i the a& anrag-pnra suffered by Cd'ralrra".c1
p
hrrxamlohs{p gs2alky- Scrloi1ation IhnaufPFu iadvergdsealaealali: dwrr,r"Veed tat the gWeu'aeral Frnadsfio or Cd1leaRngh "V1eacW Vnaarutars" who a rnntracd a gaudy s aalripllryaaaaa wd91"train IMrary faarty sa kxruvrPrsrdgptl will 1"hraV ksr cminii4dured
solicitations for purposes of this paragraph,
14. Trial by Jury
Both parties to this Agreement, knowingly, voluntarily and intentionally waive any right they may have to a trial by jury in respect of any litigation arising out of, under, in connection with, or relating to this
Agreement.
Th Choice of Law
15. C.hl.............reemen
r
s Agreement is entered into in the Stale of New York and shall be interpreted, enforced and governed under the laws of the Stale of New York without regard to application of conflicts of laws
principles that would require the application of any other law.
16. J-;nt1rr¢„1.!g,faWacr,cr"I'!-rslxl.,
It is agreed to and understood by the parties that this Agreement, and the attached Schedule and Exhibits, constitute the entire Agreement between the parties, and supersedes and replaces all other
prior understandings or agreements, whether oral or written, relating to the services covered by this Agreement This Agreement may not be changed, modified or varied except in writing, signed by an
authorized representative of SCSS It is understood and agreed by and between the parties hereto, that the terms and conditions of this Agreement shall govern notwllhstanding any additional or
inconsistent terms or conditions contained in any purchase order or other document submitted by Customer.. )01 % IjLv, dol adi sl1 aVV rraa li e>,rlere htfgl(rrFg uWr, , ,e,c" IirlUtgnpploved enrdul cardgfpq T y_aC. 5
prwnnalrygo{q }{,iq_ , l;w uy l Clad da L yL _Cuslomer hereby acknowledges that It has read this entire Agreement and agrees to be bound by all its terms and conditions
�.5...t ) r, r y - N 9 U ry. R- d 682: AZ
_l^ta,h 9, .litlewtrrPMp9l.Fat es of 0710112016: AK 1003300; 104891: AL BBB, 1278, 1322; 1472, "afm.�=pelnls ma he directed to Arlrrlr+MM t WrloXidc „rnr.ual& fifu nd 0 U ensure Y9"-6 Vaughn Rd., Mmr nma AI Shad Ira .,114 at 4 U;9WI�'M, 48
t�1A,IC704Sa'PB; Arf tgi 2977( 17; CMPY.0001911, Regulated by Arkansas Bid of Private hrveshghum., rvutd Pnvale Secunly Agen,lm� 04 dIl llw F"cr-ra P1uux,ru O: Iil,Wu Puck, AR 72200 (601) 618-8600 C A 5413019 - CH), 9 26; t.f MOI 1, AC"0605, Alarm
a::wrnirarny operators are licensed and regulated by the Bureau of Security & Investigative services, Dept. of Consumer Affairs, 8"inyawam1fl" F',A 0,0 W4: C1 [,L C 0184051-L5: DE fdb•1�41; FAL-0001: d -t- Ll -l` U00772 GA 4awll I IA AC -✓'I d: In 015830;
Mllt1272:6,&iii IL 127001274: KY 33B: LA F1162; F875: F1277; 61931: MA 7129C: MD 107-1828; 259: MI 5103306; 3601205772: MN TS01238: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NO 23471 SP-FA/LV; 1839 -CSA, Alarm Systems
Licensing Bid, 4901 Gaal Ave, Ste 200, Raleigh, NC 27612 (919)788.5320: NJ 1074485; 650423; 34BF00017200: NM 374554: NV F400; F401; 0071024; 0076001: NY 12000293169, Licensed by NYS Dell. or Slate: OH 53-89-1512; OK 953:
OR 161567: PA 032736: RI 9448A; TSC 4996; AC -004956: SC FAC331 BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65528: Tx ACR2639; ECR1821; 802140: LIT 5704060-6501: VA 2705-087235A, 11-5481: WA STANLCS925MZ: WV
045298: WI 969322: WY LV -G-23879. REV (2016.07.01)) Q-00792992
Page 8 of 10
STAKLEY
Security
ea a� I7r c WatIve (Sign)
_ np.
SeeairN N eparesofitirtive(Print)
STZ�r
r��u1ria„m. "... (Si
411c1 Manager (Sig//n)
z.od Manager (PrInt)
Customer (Sign)
Customer (Print)
Title
Not Binding on SCSS without either Authorized Management Approval Signature or SCSS Begins the Installation or Services,
PO Required by customer: ❑
License Information (as of 05/01/2016): AK 1003300; 104891: AL BBB, 1322, 1278; 1472, Complaints may be directed to Alabama Electronic Security Board of Ucensure, 7956 Vaughn Rd„ Montgomery, AL 36116 (334) 264-9388; 48682: AZ
ROC204975: AR 0329770516; CMPY0001911, Regulated by Arkansas Bd of Private Invesli0alors and Private Somrily Agencies, NI Slate Police Plaza Dr, Little Rock, AR 72209 (501) 618.6600: CA 848019 - C10, C28; LCO5911; AC06055, Alarm
company 0perators are licensed and regulated by the Bureau of Security 3 Investigative Services, Dept of Consumer Affairs, Sacfamenlo, CA 95814: CT ELC..01e4B51-L5: DE 04-158; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830;
022726 -AA -4: IL 127001274: KY 338: LA F1162; F675; F1277; 61931: MA 7129C: MD 107-1828; 259: MI 5103306; 3601205772: MN TS01238: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NC 23471 SP-FA/LV; 1839 -CSA, Alarm Systems
Licensing Bd., 4901 Glenwood Ave, Ste 200, Raleigh, NC 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401; 0071024; 0078001: NY 12000293169, Licensed by NYS Dept.. of Slate: OH 53-89-1512: OK 953:
OR 161567: PA 032736: RI 944BA; TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65526: TX ACR2639; ECR1821; 802140: UT 57040BM501: VA 2705.087235A, 11-5481: WA STANLCS925MZ: WV
045298: WI 989322: WY LVL',-23879,REV (2018,05,01) ) 0-00792992
Page 9 of 10
STANLEY STANLEY Convergentgorily Solutions, Inc.
Security
License Information (as of 05101/2016): AK 1003300; 104891: AL 888, 1322, 1278; 1472, Complaints may be directed to Alabama Electronic Security Board of Ucensure, 7956 Vaughn Rd., Montgomery,
AL 36110 (334) 264-9388; 48682: AZROC204975: AR 0329770516; CMPY.0001911, Regulated by Arkansas Bd of Private Invesilgalors and Private Security Agencies, #1 Slate Police Plaza Or, Little Rock,
AR 72209(501)6 118-8600: CA 848019 - C10, C28: LCO5911; ACO6055, Alarm company operators are licensed and regulated by the Bureau of Security & lwestlgalive Services, Dept. of Consumer Affairs,
Sacramento, CA 95014: CT ELC,0184651-L5: DE 04-158; FAL-0001: FL EF0000772: GA 439701: IA AC -211: ID 015830; 022726 -AA -4: IL 127001274: KY 338: LA F1162; F875; F1277; 61931: MA 7129C:
MD 107-1828; 259: MI 5103306; 3601205772: MN TS01236: MS 19207 -SC; 15024172: MT FPL -BEL -000132: NC 23471 SP-FA/LV; 1839 -CSA, Alarm Syslems Licensing Bd„ 4901 Glenvmod Ave, Ste 200,
Raleigh, NC 27612 (919)788-5320: NJ 1074485; 659423; 34BF00017200: NM 374554: NV F400; F401; 0071024; 0078001: NY 12000293169, Licensed by NYS Dept of Slate: OH 53-89-1512: OK 953:
OR 161567: PA 032736; RI 9448A; TSC 4996; AC -004956: SC FAC3387; BAC5501: TN 1180; 1540; 1448; 1650; 1446; CE -D 65528: TX ACR2639; ECR1821; 802140: UT 5704066-6501: VA 2705-
087235A, 11-5481: WA STANLCS925MZ: WV045298: WI 969322; WY LV-G-23879.REV (2016.05.01)) 0-00792992
Page 10 of 10
Item No.
STAFF REPORT
TO: Honorable Mayor and City Council members
�, FROM: Sam Gutierrez, Interim Director of Public(C7'�y
;�
sr�� DATE: July 19, 2017
OVAL i�°. ;
SUBJECT: CONSIDERATION OF AN ENERGY AUDIT
"NIVO �M40, AGREEMENT WITH AMERESCO, INC. EVALUATING
ENERGY USE OPTIMIZATION MEASURES FOR
STREET LIGHTS, TRAFFIC SIGNAL SAFETY LIGHTS,
TRANSIT CENTER AND TEEN CENTER
SUMMARY
This item will approve an agreement with Ameresco, Inc., allowing Ameresco to perform an
Investment Grade Audit (IGA) evaluating energy use and optimization measures such as LED
retrofits for city -owned street lighting and traffic signal safety lighting. The IGA will also consider
solar photovoltaic measures at the Transit Center's 5th level and the Teen Center's Skate Park
facility.
FISCAL IMPACT
This energy conservation project will have no impact to city funds. Staff has established
performance metrics in the Letter of Intent (LOI) that must be achieved by Ameresco. If Ameresco
does not achieve the performance metrics, there is no obligation for the city to proceed with any of
the energy conservation measures proposed in the IGA and there is no cost to the city for Ameresco
to perform the investment grade audit. If Ameresco meets or exceeds the performance metrics and
the City decides not to move forward with the project, the City will reimburse Ameresco for its time
and material at a cost of $45,000.
RECOMMENDATION
It is recommended that the City Council approve the request to authorize the City of Baldwin Park's
CEO, or his designee, to sign a Letter of Intent (LOI) with Ameresco to perform an investment grade
energy audit (IGA) in support of the city's Energy Conservation Program.
DISCUSSION
Ameresco will perform an investment grade audit that will include a detailed scope of work,
construction timelines, firm pricing (no change orders), energy and operational savings, product and
design specifications and identified utility incentive/grants that will go towards funding infrastructure
improvements. The project will include converting city owned street lights to LED technology and the
installation of Solar Photovoltaic systems at the Transit Center and Teen Center.
LEGAL REVIEW
None Required.
ALTERNATIVES
The City could choose not to go with the investment grade audit at this time.
ATTACHMENTS
1. Ameresco Letter of Intent
Attachment #
A ER SCC)
Green - Clean - Sustainable 4.
Letter of Intent: Solar & LED Streetlight Energy Conservation Project
May 11, 2017
Shannon Yauchzee
City of Baldwin Park
14403 E. Pacific Ave.
Baldwin Park, CA 91706
Dear Mr. Yauchzee:
This Letter of Intent (LOI) will serve as authorization for Ameresco, Inc. to proceed and
complete a final engineering study and a final proposal to include all contract documents
covering engineering, equipment retrofits, final costs, and energy conservation measures
for the Solar & LED Streetlight Energy Project.
It is the City's understanding that Ameresco, Inc. will offer a contract that utilizes energy
savings, operational cost savings, utility rebates, grants and any additional funding
sources that may be available to the City of Baldwin Park to offset the costs of the
project. The contract will be negotiated with Ameresco, Inc. in compliance with the
provisions of California Government Code, Chapter 3.2, Section 4217.10 — 4217.18,
Energy Conservation Contracts.
The following criteria will be required by the City of Baldwin Park of Ameresco Inc.
before entering into a contract agreement:
1. Solar Installation (Transit Center, Teen Center): Payback period of nineteen (19)
years or less
2. LED Streetlight (City Wide): Payback period of twelve (12) years or less
Ameresco, Inc. will provide documents detailing the improvements to be made and the
exact project costs and savings. Ameresco, Inc. will provide all necessary contract
documents for execution ninety (90) days after signature of this LOI. If the proposal that
Ameresco, Inc. provides meets the City of Baldwin Park's requirements as defined in this
LOI, it is the City of Baldwin Park's intent to enter into an agreement with Ameresco,
Inc. to perform recommended energy saving measures.
In the event that Ameresco Inc. is unable to design a project that meets the criteria
identified in this LOI, the City of Baldwin Park has no financial obligation to Ameresco
Inc. If the program recommended by Ameresco meets or exceeds the criteria identified in
this LOI and the City of Baldwin Park decides not to enter into an agreement with
Ameresco Inc. to perform recommended energy saving nicasures, the I,"ity of Baldwin
Park will reimburse Ameresco Inc. for its time and nmterial at a cost ol'$45,000, The
studies and all associated information will become the property of the City of Baldwin
Park.
City of Baldwin Park
Shannon Yauchzee
Signature
Ameresco Inc.
Robert Georgeoff
Signature
Date ....... _. ...... —_. .
Date
STAFF REPORT
TO:
HUB OF
THE)",� SAWN A&3 VALLEYto
FROM:
DATE:
ITEM NO,
�I�gi �h,.��,tl➢I�i .� ,�� SMC ,� iii ,�..,a
ill jy�Ji � �
Honorable Mayor and Members of the City Council of
the City of Baldwin Park
Rose Tam, Director of Finance
July 19, 2017
SUBJECT: FORMATION OF BALDWIN PARK MUNICIPAL
FINANCING AUTHORITY
SUMMARY
This item will create a joint powers authority with the City of Baldwin Park (City) and the
Baldwin Park Housing Authority (Housing Authority) as its members. The newly created
Baldwin Park Municipal Financing Authority will assist the City in financing and refinancing
public improvements.
FISCAL IMPACT
None,
RECOMMENDATION
Staff recommends that the City Council adopt the resolution authorizing the Mayor to execute a
Joint Exercise of Powers Agreement between the City and the Housing Authority, forming the
Baldwin Park Municipal Financing Authority.
BACKGROUND/DISCUSSION
In 1988, the City and the former Baldwin Park Redevelopment Agency formed the Baldwin Park
Financing Authority (Financing Authority) for the purpose of assisting the City and the former
Agency in financing and refinancing certain capital improvement projects. The Baldwin Park
Financing Authority is a distinct legal entity separate and apart from the City and the former
Agency. The City and the former Agency have used the Financing Authority on many
occasions as a conduit for the issuance of certificates of participation, lease revenue bonds and
other tax allocation revenue bonds.
Due to the Dissolution Act, the use of the Financing Authority to assist in future financings is
limited, since the former Agency, now Successor Agency, is one of the parties to the joint
powers agreement forming the Financing Authority. The Dissolution Act contains language
concerning the termination of the Successor Agency in the future that could have an impact on
any new debt issued by the Financing Authority, although it does not affect any existing
outstanding debt of the Financing Authority.
It is necessary to now establish a new joint powers authority with the same powers and purpose
as the existing Financing Authority — that is, to assist in financing and refinancing City capital
improvements — to be used in connection with future City financings or refinancing. A new joint
exercise of powers agreement is required to be executed by the City and the Housing Authority
to create the "Baldwin Park Municipal Financing Authority." The form of the joint exercise of
powers agreement is attached hereto.
Formation of Baldwin Park Municipal Financing Authority
July 19, 2017
Page 2
The City Council will be the members of the Board of Directors of the new Municipal Financing
Authority. The Mayor and Mayor Pro Tem will act as the Chair and Vice Chair of the Municipal
Financing Authority, the City Chief Executive Officer will act as the Executive Director, the City
Clerk will act as Secretary and the City Finance Director will act as the Treasurer. By -Laws for
the Municipal Financing Authority and a conflict of interest code will be adopted by the
Municipal Financing Authority once it is established. The regular meetings of the Municipal
Financing Authority will take place on the same dates as the regular City Council meetings.
LEGAL REVIEW
This report has been reviewed by the City Attorney.
ALTERNATIVES
1. Do not form the joint powers authority
ATTACHMENTS
1. Resolution No. 2017-198
2. Joint Exercise of Powers Agreement
Attachment #
RESOLUTION NO. 2017-198
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK AUTHORIZING THE EXECUTION AND
DELIVERY OF A JOINT EXERCISE OF POWERS AGREEMENT
BY AND BETWEEN THE CITY OF BALDWIN PARK AND THE
BALDWIN PARK HOUSING AUTHORITY TO CREATE THE
BALDWIN PARK MUNICIPAL FINANCING AUTHORITY AND
APPROVING AND AUTHORIZING CERTAIN OTHER MATTERS
RELATING THERETO
RESOLVED, by the City Council (the "Council") of the City of Baldwin Park (the
"City"), as follows:
WHEREAS, the City is a municipal corporation and general law city duly
organized and existing under and pursuant to the laws of the State of California;
WHEREAS, the City, acting pursuant to Article I (commencing with section 6500)
of Chapter 5 of Division 7 of Title 1 of the California Government Code (the "JPA Law"),
may enter into a joint exercise of powers agreement with one or more other public
agencies pursuant to which such contracting parties may jointly exercise any power
common to them and, pursuant to section 6588 of the California Government Code, to
exercise certain additional powers;
WHEREAS, the City and the Baldwin Park Housing Authority (the "Housing
Authority") desire to create and establish the Baldwin Park Municipal Financing
Authority (the "Authority") pursuant to the JPA Law;
WHEREAS, there has been presented to the Council a proposed form of Joint
Exercise of Powers Agreement (the "Agreement"), by and between the City and the
Housing Authority, which agreement creates and establishes the Authority; and
WHEREAS, under California law and the Agreement, the Authority will be a
public entity separate and apart from the parties to the Agreement and the debts,
liabilities and obligations of the Authority will not be the debts, liabilities or obligations of
the Housing Authority or the City or any representative of the City serving on the
governing body of the Authority;
NOW, THEREFORE, it is hereby DECLARED and ORDERED, as follows:
Section 1. The statements, findings, and determinations set forth above and in
the preambles of the documents approved by this resolution are true and correct.
Section 2. The form the Agreement, on file with the City Clerk, is hereby
approved. The Mayor, the Chief Executive Officer or the Director of Finance (each, an
"Authorized Officer") are each hereby authorized and directed, on behalf of the City, to
Resolution No. 2017-198
Page 2
execute and deliver the Agreement in the approved form, with such changes as the
Authorized Officer executing such document may require or approve, such approval to
be conclusively evidenced by the execution and delivery thereof.
Section 3. The Mayor, the Chief Executive Officer, the Director of Finance, the
City Clerk and all other appropriate officials of the City are hereby authorized and
directed to execute such other agreements, documents and certificates as may be
necessary to effect the purposes of this resolution.
Section 4. This Resolution shall take effect upon its adoption by the Council.
PASSED AND APPROVED this 19th day of July, 2017.
MANUEL LOZANO, MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk, of the City of Baldwin Park, do hereby certify
that the foregoing Resolution No. 2017-198 was duly and regularly approved and
adopted by the City Council of the City of Baldwin Park at a regular meeting thereof,
held on the 19th day of July, 2017 by the following vote:
AYES: COUNCIL MEMBERS,
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
somoLmmmmm
06/14/17
JOINT EXERCISE OF POWERS AGREEMENT
by and between
CITY OF BALDWIN PARK
and
BALDWIN PARK HOUSING AUTHORITY
creating the
BALDWIN PARK MUNICIPAL FINANCING AUTHORITY
June 21, 2017
Section1.
Definitions .................. ... -..................... .......... .--__-......__~..........-........,........l
Section2.
Purpose ............. ...... .......
........... --......................... --........... -2
Section3.
Term .............................. .........~_....... ....... .....................
................. _.......... ...._.....~2
Section 4.
The Authority ................................... -_--.........
--__----------__---_--'_2
Section5.
Powers ........ ............... .......... --..._._......._._.........
........ .......... .................. .-......... _4
Section 6.
Termination ofPnvver---____---_--_
....... _...... ............... -........................ ....... 5
Section7.
Fiscal Year ........................ -......... ...... _........ ...
.... -...... -_-.--._......-....-...._5
Section 8.
Disposition c6Assets .............................. -............
...... _...... ...... ........... ............................ --5
Section 9.
Contributions and Advances ................... ...............
----------__-......... --- ... ---- 5
SectionlO.
Bonds ........... —......... .................... _._.._.-...._..................
..~~............ ............ ....5
Section 11.
Agreement not Exclusive ...................... --.__-._--.-_..-,--_-._._------_-_6
Section 12.
Accounts and Deports.......... ........ .............. .----.--__--_~-.-.......
-_---_--.6
Section 14.
Conflict o6Interest Code.--- ... ----...... -........................
-......... ......... ...... .............. �7
Section15.
Breach. .......... -_...............-._........................
_..,_.._-._.__--_-._-7
Section18,
Notices ......................................... ...... .......... ..-._-_..-.-..._....-._..._-..............._7
Section 17.
Withdrawal ..... --- ...... ...~._.--.,.~_.__..................
-~_.-_.,_..._....... ..~~__... 7
Section18.
Effectiveness ..................................... ....... ...,..~.-.-.....................
....... ............ .._^......... 7
Section19.
Severability ....... ....... .._...~...... ........... ..-..........
............. .,.............. ....... ............ 7
Section 20,
Successors; Assignment --~---_~-_-_-...--...-_-..-._.....-_-......-..__...7
Section 21.
Amendment c6Agreement ....................... --- ......
....... ---................... ----.................... 7
Section 22,
Form cf Approvals .................. ............. ... ........
_-__-~-_-__..~----..~-_-7
Section 23.
Waiver c6Personal Liability .................. .......... _........
_-............ ........... ........ -..__-_.7
Section24.
Notices ....................... ................. ............ ......
...... ........... .-......... ............................... ....... -.0
Section 25.
Section Headings ........ ............. ................ --_---_--_--------._—___.-8
JOINT EXERCISE OF POWERS AGREEMENT
THIS AGREEMENT, dated June 21, 2017, by and between the CITY OF BALDWIN
PARK, a municipal corporation and general law city organized and existing under and by
virtue of the laws of the State of California (the "City"), and BALDWIN PARK HOUSING
AUTHORITY, a housing authority organized and existing under and by virtue of the laws of
the State of California ("the Housing Authority").
DECLARATION OF PURPOSE
A. Chapter 5 of Division 7 of Title 1 of the California Government Code (the "Act")
authorizes the City and the Housing Authority to create a joint exercise of powers entity which
has the power to exercise any powers common to the City and the Housing Authority and to
exercise additional powers granted to it under the Act. This Agreement creates such an entity,
which shall be known as the Baldwin Park Municipal Financing Authority (the "Authority") for
the purposes and to exercise the powers described herein.
B. The City and the Housing Authority are each authorized to buy, sell, lease and
use property and to incur indebtedness for public purposes pursuant to the California
Government Code and other laws of the State of California.
C. Article 4 of the Act (known as the "Marks -Roos Local Bond Pooling Act of 1985")
authorizes and empowers the Authority to issue bonds and to purchase bonds issued by, or to
make loans to, the City or the Housing Authority for financing public capital improvements,
working capital, liability and other insurance needs, or projects whenever there are significant
public benefits, as determined by the City or the Housing Authority. The Marks -Roos Local
Bond Pooling Act of 1985 further authorizes and empowers the Authority to sell bonds so
issued or purchased to public or private purchasers at public or negotiated sale.
TERMS OF AGREEMENT
Section 1 DOIilign,5. Unless the context otherwise requires, the terms defined in this
Section 1 shall for all purposes of this Agreement have the meanings herein specified.
"Act" shall mean Articles 1, 2 and 4 of Chapter 5 of Division 7 of Title 1 of the California
Government Code, as amended.
"Agreement" shall mean this Joint Exercise of Powers Agreement, as it may be amended
from time to time, creating the Authority.
"Authority" shall mean the Baldwin Park Municipal Financing Authority created by this
Agreement.
"Board" or 'Board of Directors" shall mean the governing board of the Authority.
"Bonds" shall mean bonds and any other evidence of indebtedness of the Authority
authorized and issued pursuant to the Act.
"City" shall mean the City of Baldwin Park, a municipal corporation and general law
city duly organized and existing under and by virtue of the laws of the State.
"Housing Authority" shall mean Baldwin Park Housing Authority, a housing authority,
duly organized and existing under and by virtue of the laws of the State.
"Indenture" shall mean each indenture, trust agreement or other such instrument
pursuant to which Bonds are issued.
"Member" or "Members" shall mean the City and/or the Housing Authority, as
appropriate.
"State" shall mean the State of California.
Section 2. Purpose. This Agreement is made pursuant to the Act for the purpose of
assisting the financing and refinancing of capital improvement projects of the City and to
finance working capital for the City by exercising the powers referred to in this agreement and
shall benefit no other entity. Any Bonds issued by the Authority shall be solely for projects
benefiting the City.
Section 3. Term. This Agreement shall become effective as of the date hereof and shall
continue in full force and effect until terminated by a supplemental agreement of the Housing
Authority and the City; pa ov�idcd, however, that in no event shall this Agreement terminate while,
any Bonds or other obligations of the Authority remain outstanding, under the terms of any
indenture, trust agreement, contract, agreement, lease, sublease or other instrument plIrSUant to
which such Bonds are issued or other obligations are incurred.
Section 4
(a) Creation of the Authority. There is hereby created pursuant to the Act a public entity to
be known as the 'Baldwin Park Municipal Financing Authority." As provided in the Act, the
Authority shall be a public entity separate from the City and the I-louaing ALIthority. The debts,
haloarllties and obligations of the Authority shallnot constitute debts, liabilities or obligations of
the City or the Housing Authority,
Within 30 days after the effective date of this Agreement or any amendment hereto, the
Authority will cause a notice of this Agreement or amendment to be prepared and filed with the
office of the Secretary of State of the State in the manner set forth in sections 6503.5 of the Act.
The Authority shall furnish an additional copy of the notice of this Agreement or amendment to
the Secretary of State of the State, who shall forward the copy to the Controller of the State.
(b) Governing Board. The Authority shall be administered by the Board which shall
consist of the five members of the City Council of the City. The term of office as a member of the
Board shall terminate when such member of the Board shall cease to hold its respective office at
the City and the successor to such officer or director of the City shall become a member of the
Board, upon assuming such office.
Members of the Board shall not receive any compensation for serving as such, but shall
be entitled to reimbursement for any expenses actually incurred in connection with serving as a
member if the Board shall determine that such expenses shall be reimbursed and there are
unencumbered funds available for such purpose.
(c) Meetings of Board.
(1) Time and Place. The Board shall hold regular meetings concurrently with
meetings of the City, unless otherwise provided in the By -Laws of the Authority
adopted by the Board (the "By -Laws"). The By -Laws shall establish the date upon
which, and the hour and place at which, each regular meeting is to be held, if other than
concurrently with meetings of the City, and the procedures for establishing the date,
-2-
hour and place of additional regular meetings. The Board may hold special meetings at
any time and from time to time in accordance with law.
(2) Legal Notice. All regular and special meetings of the Board shall be called,
noticed, held and conducted subject to the provisions of the Ralph M. Brown Act
(Chapter 9 of Part 1 of Division 2 of Title 5 of the California Government Code), or any
successor legislation hereafter enacted.
(3) Minutes. The Secretary of the Authority shall cause minutes of all meetings of
the Board to be kept and shall, as soon as practicable after each meeting, cause a copy of
the minutes to be forwarded to each member of the Board and to the City and the
Housing Authority.
(4) Quorum. A majority of the members of the Board shall constitute a quorum
for the transaction of business, except that less than a quorum may adjourn meetings
from time to time.
(d) Officers; Duties; Bonds.
(1) The officers of the Authority shall be the Chair, Vice Chair, Executive
Director, Secretary and Treasurer. The officers of the Authority shall be the persons
specified in the By -Laws and shall have the powers vested in them pursuant to such By -
Laws and such other powers as may be granted by the Board from time to time by
resolution. Such officers may be directors or officers of the City serving ex officio.
(2) The Treasurer of the Authority is designated as the public officer or person
who has charge of, handles, or has access to any property of the Authority, and such
officer shall file an official bond in the amount of $25,000 as required by section 6505.1 of
the Act; provided, that such bond shall not be required if the Authority does not possess
or own property or funds with an aggregate value of greater than $500 (excluding
amounts held by a trustee or other fiduciary in connection with any Bonds). The cost of
the bond shall be paid by the City.
(3) So long as required by section 6505 and section 6505.5 of the Act, the
Treasurer of the Authority shall prepare or cause to be prepared: (a) a special audit as
required pursuant to section 6505 of the Act every year during the term of this
Agreement; and (b) a report in writing on the first day of July, October, January and
April of each year to the Board, the City and the Housing Authority which report shall
describe the amount of money held by the Treasurer of the Authority for the Board, the
amount of receipts since the last such report, and the amount paid out since the last such
report (which may exclude amounts held by a trustee or other fiduciary in connection
with any Bonds to the extent that such trustee or other fiduciary provides regular
reports covering such amounts).
(4) The services of the officers shall be without compensation by the Authority.
The City will provide such other administrative services as required by the Authority,
and shall not receive economic remuneration from the Authority for the provision of
such services.
(5) The Board shall have the power to appoint such other officers and employees
as it may deem necessary and to retain independent counsel, consultants and
accountants.
(6) All of the privileges and immunities from liability, exemptions from laws,
ordinances and rules, all pension, relief, disability, worker's compensation and other
benefits which apply to the activities of officers, agents or employees of the Members
when performing their respective functions within the territorial limits of their
respective Member, shall apply to them to the same degree and extent while engaged in
the performance of any of their functions and duties extraterritorially under the
provisions of this Agreement.
(7) None of the officers, agents or employees, if any, directly employed by the
Authority shall be deemed, by reason of their employment by the Authority, to be
employed by any Member or, by reason of their employment by the Authority, to be
subject to any of the requirements of any Member.
(8) The Members hereby confirm their intent and agree that, as provided in
Section 4(A) hereof and in the Act, the debts, liabilities and obligations of the Authority
shall not constitute debts, liabilities or obligations of the City or the Housing Authority,
and they do not intend by the following sentence to impair this provision. To the extent
that liability is imposed or a claim is made on the Housing Authority, for any reason
whatsoever notwithstanding Section 4(A) hereof and the Act, directly or indirectly
arising out of a transaction or series of transactions undertaken by or for the benefit of
the City in connection with the activities of the Authority, the City shall indemnify,
defend and hold harmless the Housing Authority and each of the Housing Authority's
officers, directors, employees and agents from and against any and all costs, expenses,
losses, claims, damages and liabilities arising out of or in connection with the activities
of the Authority. the Housing Authority may elect to defend itself in any such action
with counsel of its choice, the reasonable fees of such counsel to be paid by the City. The
Authority and the City shall be jointly and severally liable for any indemnity obligation
owed to the Housing Authority. Notwithstanding the provisions of section 895.6 of the
Government Code of the State, the City shall not have any right to contribution from the
Housing Authority.
(9) In any event, the Authority or the City shall cause all records regarding the
Authority's formation, existence, operations, any Bonds issued by the Authority,
obligations incurred by it and proceedings pertaining to its termination to be retained
for at least six (6) years following termination of the Authority or final payment of any
Bonds issued by the Authority, whichever is later.
Section 5. Powers. The Authority shall have any and all powers which are common
powers of the City and the Housing Authority, and the powers separately conferred by law
upon the Authority. All such powers, whether common to the Parties or separately conferred by
law upon the Authority, are specified as powers of the Authority except any such powers which
are specifically prohibited to the Authority by applicable law. The Authority's exercise of its
powers is subject to the restrictions upon the manner of exercising the powers of the City.
The Authority is hereby authorized, in its own name, to do all acts necessary or
convenient for the exercise of its powers, including, but not limited to, any or all of the
following: to sue and be sued; to make and enter into contracts; to employ agents, consultants,
attorneys, accountants, and employees; to acquire, hold or dispose of property, whether real or
personal, tangible or intangible, wherever located; to issue Bonds or otherwise inckor debts,
liabilities or obligations to the extent authorized by the ,pct or any other applicable provision of
law and to pledge any property or revenues or the rights thereto as security for such Bonds and
other indebtedness.
4,.
Notwithstanding the foregoing, the Authority shall have any additional powers
conferred under the Act or under applicable law, insofar as such additional powers may be
necessary to accomplish the purposes set forth in Section 2 hereof.
Section 6. "1"er�',t rr � tojsAfl .flowers. The Authority shall continue to exercise the powers
herein conferred upon it until the terrnination of this Agreement in accordance with Section 3
hereof.
Section 7 l rsw*;,iaA Yc ia_r. Unless and until changed by resolution of the Board, the fiscal
year of the Authority shall be the period from July 1 of each year to and including the following
June 30, except for the first fis'aal year which shall be the period from the date of this Agreement
to June 30, 2018.
Section 8. cara arf....ssc ts. Upon termination of this Agreement pursuant to
Section 3 hereof, any surplus money in possession of the Authority or on deposit in any fund or
account of the Authority shall be returned in proportion to any contribtatioras made as r4ygUilTd
by section 6512 of the .Act. The Board is vested with all powers of the Authority .for the purpose
of concluding and dissolving the business affairs sof the Auttrcarity, After rescission or
termination of this Agreement pursuant to Section 3 hereof, call property of the Authority, both
real and personal, shall be distributed to the City, subject to Section 9 hereof.
Section 9 Gnat-.:itrbut�,l,tansat Add+irac,r,�. Contributions or advances of public funds and
of personnel, equipment property
r tmay be made to the Authority y City and the
p l l l= l y y ttcarrt b tla�� Y
HousingAtrthorit for an of the of this A re rnent. liar m nt of public may be
made to defray the cost of any such contribution, Ally such advance made in respect of a
revenue-producing facility shall be made subject to repayment, arad shall be repaid, pard,, ir'a the
manner agreed upon by the City or the l-iousing Acathor•ity, as the case may be, and the
Anthorit:y art the thrie of making such ad' .vance as provided by section 6512.1 of the Act. It is
rnutUally understood and agreed that neither the City nor tlae Housing Authority has ally
Obligation to snake advances or contributions to the Authority to provide four the costs and
expenses of administration of the Authority, evert though either relay do so, The City or the
Flousing Authority may allow the use of personnel, equipment or property in lieu of other
contributions or advances to the Authority.
Section 10. Bonds.
(a) Authority to Issue Bonds. When authorized by the Act or other applicable provisions of
law and by resolution of the Board, the Authority may, issue Bonds for the purpose of r aisiri?
funds for the exercise of any of its powers or to otherwise carry out its purposes under this
Agreement. Said Bonds shall have such terms and conditions as are authorized by the Board.
Notwithstanding the foregoing, the Authority shall not incur any form of indebtedness
including (but not limited to) bonds, debentures, notes, or other securities, for the repaynient of
money borrowed, without the prior written approval of the Housing Authority, which approval
shall not be unreasonably withheld or delayed.
(b) Bonds Limited Obligations, The Bonds, including the principal and any purchase price
thereof, and the interest and premium, if any, thereon, shall be special obligations of the
Authority payable solely from, and secured solely by, the revenues, funds and other assets
pledged therefor under the applicable Indenture(s) and shall not constitr�rte a charge against the
general credit of the Authority, The Bonds shall not be secured by a legal or ealuitaable pledge of,
or lien or charge upon or security interest in, ar,ly property of than Authority or any of its income
or receipts except the property, income and receipts pledged therefor under the applicable
Indenture(s), The Bonds shall not constitute a debt, liability or obligation of the State or any
public agency thereof, including the Housing Authority and the City, other than the special
-5-
ot.rlugation of the Authority as described above Neither the faith and credit nor the taxing
power of the State or any public agency thereof, including the Ilouss"ug Authority and the City,
shall be pledged to the payment of the larincip al or purchase price of, or the prerniUM, if any, or
interest on the Bonds nor shall the State or any public agency or instrumentality thereof,
including the Housing Authority and the City, in any manner be obligated to make any
appropriation for such payment. The Authority shall have no taxing power.
No covenant or agreement contained in any Bond or Indenture shall be deemed to be a
covenant or agreement of any director, officer, agent or employee of the Authority, in his or her
individual capacity and no director or officer of the Authority executing a Bond shall be liable
personally on such Bond or be subject to any personal liability or accountability by reason of the
issuance of such Bond.
Section 11 r y r rrr ,�t trr 4,.E xu lur ivty ,.,. This Agreement shall not be exclusive and shall
not be deemed to amend or alter the terms of other agreements between the City and the
Housing Authority, except as the terms of this Agreement shall conflict therewith, in which case
the terms of this Agreement shall prevail.
Section 12. Accoonts-and, R portti. All funds of the Authority shall be strictly accounted
for in books of account and financial records maintained by the Authority, including a report of
all receipts and disbursements. The Authority shall establish and maintain such funds and
accounts as may be required by generally accepted accounting principles and by each Indenture
for outstanding Bonds (to the extent such duties are not assigned to a trustee for owners of
Bonds). The books and records of the Authority shall be open to inspection at all reasonable
times by the City and the Housing Authority and their representatives.
The Authority shall require that each Indenture provide that the trustee appointed
thereunder shall establish suitable funds, furnish financial reports and provide suitable
accounting, procedures to carry out the provisions of such Indenture. Said trustee may be given
such duties in said [ndenture as may be desirable to carry out the requirements of this Section
12.
(a) Audits. The Treasurer of the Authority shall cause an independent audit to be made
of the books of accounts and financial records of the Authority in compliance with the
requirements of the Act. Any costs of the audit, including contracts with, or employment of,
certified public accountants or public accountants in making an audit pursuant to this Section
12, shall be borne by the Authority and shall be a charge against any unencumbered funds of
the Authority available for that purpose.
(b) Audit Reports. The Treasurer of the Authority, as soon as practicable after the close of
each Fiscal Year but in any event within the time necessary to comply with the requirements of
the Act shall file a report of the audit performed pursuant to Subsection B of this Section 12 as
required by the Act and shall send a copy of such report to public entities and persons in
accordance with the recluirenients of the Act.
Section 13. Funds. Subject to the provisions of each Indenture for outstanding Bonds
providing for a trustee to receive, have custody of and disburse funds which constitute
Authority funds, the Treasurer of the Authority shall receive, have the custody of and disburse
Authority funds pursuant to accounting procedures approved by the Board and shall make the
di.sbursen-lents required by this Agreement or otherwise necessary to carry out the provisions
and purposes of this Agreement.
M
Section 14 f..a;ar_Af i.� wa.I Crrtct„ �� � c�c� A. The Authority shall, by resolution, adopt a Conflict
of Interest Code to the extent required by law. Such Conflict of Interest Code may be the conflict
of interest code of the City.
Section 15. l5m._tch, If default shall be made by the City or the Housing Authority in any
covenant contained in this Agreement, such default shall not excuse either the City or the
Housing Authority from fulfilling its obligations under this Agreement and the City and the
Housing Authority shall continue to be liable for the performance of all conditions herein
contained. The City and the Housing Authority hereby declare that this Agreement is entered
into for the benefit of the Authority created hereby and the City and the Housing Authority
hereby grant to the Authority the right to enforce by whatever 4mfid me anis the Authority
deems appropriate all of the obligations of each of the parties hererrrlder. Each and all of the
remedies given to the Authority hereunder or by any law now or hereafter enacted are
cumulative and the exercise of one right or remedy shall not impair the right of the Authority to
any or all other remedies.
Section 16 N ticr„w; . Notices and other communications hereunder to the parties shall be
sufficient if delivered to the clerk or secretary of the governing body of each party,
Section 17. W,lthclrAwp Neither the Housing Authority nor the City may withdraw
from this Agreement prior to the end of the term of this Agreement determined in accordance
with Section 3.
Section 18 [,,JA.- lrvetie s. This Agreement shall become effective and be in full force and
effect and a legal, valid and binding obligation of the Housing Authority and the City when
each party has executed a counterpart of this Agreement.
Section 19 c_��_vc`r�.rbility. Should any part, term, or provision of this Agreement be
decided by, the courts to be illegal or in conflict with any law of the State, or otherwise be
rendered Lio(rrforceable or ineffectual, the validity of the remaining parts, terms or provisions
hereof shall not be affected thereby,
Section 20 tt cry ctt,. sjai nnim(, This Agreement shall be binding upon and shall
inure to the benefit of the successors of the parties. Except to the extent expressly provided
herein, neither party may assign any right or obligation hereunder without the consent of the
other.
Section 21. Affie idi-n nt..... of Agri, ri1��JUL This Agreement may be amended by
srapplerr°rcotal agreeriwni executed by the Members at any time; provided, ho%'Vev *r, that this
Agr('erruorrt may be terradriated only in accordance with Section 3 hereof and, provided further,
that such supplemental agreement shall be subject to any restrictions contained in any Bonds or
documents related to any Bonds to which the Authority is a party,
Section 22 ,Famx) tif-_Appl- vais. Whenever an approval is required in this Agreement,
unless the context specifies otherwise, it shall be given, in the case of the Housing Authority, by
resolution duly adopted by the board of directors of the Housing Authority, and, in the case of
the City, by resolution duly adopted by the City Council of the City, and, in the case of the
Authority, by resolution duly adopted by the Board. Whenever in this Agreement any consent
or approval is required, the same shall not be unreasonably withheld.
Section 23. Waiver of l'e,rs^ ,)n,pl'._ 1-,J.At?Jlsty. No member, officer or employee of the
Authority, the City or the Housing Authority shall be individually or personally liable for any
claims, losses, damages, costs, injury and liability of any kind, nature or description arising
from the actions of the Authority or the actions undertaken pursuant to this Agreement, and the
-7-
City shall defend such members, officers or employees against any such claims, losses,
damages, costs, injury and liability. Without limiting the generality of the foregoing, no
member, officer or employee of the Authority or of any Member shall be personally liable on
any Bonds or be subject to any personal liability or accountability by reason of the issuance of
Bonds pursuant to the Ad ari�wd this Agreeinent. To the full exterit permitted by law, the Board
sluill provide for indenuiilacabon by the Ataliority of any person who is or was a member of the
Board, or an officer, employee or other agent of the Authority, and who was or is a party or is
threatened to be made a party to a proceeding by reason of the fact that such person is or was
such a rrieniber of the Board, or an officer, eniplloyee or other agent of the Authority, against
expenses, judgments, fines, settlements and other an aunts actually and reasonably incurred in
connection with such proceeding, if such person acted in good faith and in the course and scope
of his or her office, employment or agency. In the case of a criminal proceeding, the Board may
provide for indemnification and defense of a member of the Board, or an officer, employee or
other agent of the Authority to the extent permitted by law.
Section 24 Not Notices to the City hereunder shall be sufficient if delivered to the
Director of Finance/ Treasurer of the City, and notices to the Housing Authority hereunder shall
be sufficient if delivered to the financial advisor of the Housing Authority.
Section 25 Section f k -,a lrrpgs. All section headings contained herein are for convenience
of reference only and are not intended to define or limit the scope of any provision of this
Agreement.
Section 26. Mitoxdla.ncotis. This Agreement may be executed in several counterparts,
each of which shall be an original and all of which shall constitute but one and the same
instrument.
Where reference is made to duties to be performed for the Authority by a public official
or employee, such duties may be performed by that person's duly authorized deputy or
assistant. Where reference is made to actions to be taken by the Housing Authority or the City,
such action may be exercised through the officers, staff or employees of the Housing Authority
or the City, as the case may be, in the manner provided by law.
This Agreement is made in the State, under the Constitution and laws of the state and is
to be construed as a contract made and to be performed in the State.
This Agreement is the complete and exclusive statement of the agreement among the
parties with respect to the subject matter hereof, which supersedes and merges all prior
proposals, understandings, and other agreements, whether oral, written, or implied in conduct,
between the parties relating to the subject matter of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
and attested by their proper officers or officials thereunto duly authorized, as of the day and
year first above written.
Attest:
Attest:
City Clerk
Secretary
CITY OF BALDWIN PARK
By
Mayor
BALDWIN PARK HOUSING AUTHORITY
M
Chair
[Joint Exercise of Powers Agreement - Baldwin Park Municipal Financing Authority]
0
ITEM NO. 10
s,rAF'F REPORT
TO: Honorable Mayor and Members of the City Council of
the City of Baldwin Park
wpE
oo, `ryFROM: Rose Tam, Director of Finance
0_E°`t
DATE: July 19, 2017
SUBJECT: UNDERWRITER SELECTION
SUMMARY
On June 7, 2017, the City Council authorized preparation of documents required to refinance the
outstanding Baldwin Park Financing Authority 2004 Lease Revenue Refunding Bonds, and
approved BOK Financial Securities, Inc. to underwrite the refunding bonds. This item approves
a change in the underwriter selected for the bond issuance.
FISCAL IMPACT
None.
RECOMMENDATION
Staff recommends that Council rescind the selection of BOK Financial Securities and approve
the selection of Ramirez & Co., to underwrite the refinance of the Baldwin Park Financing
Authority 2004 Lease Revenue Refunding Bonds.
BACKGROUND/DISCUSSION
On June 7, 2017, the City Council authorized preparation of documents required to refinance the
outstanding Baldwin Park Financing Authority 2004 Lease Revenue Refunding Bonds, and
approved BOK Financial Securities, Inc. to underwrite the refunding bonds, Harrell &
Company Advisors, LLC to act as financial advisor and Quint & Thimmig LLP to act as bond
counsel.
The underwriter is a firm that buys the bonds from the City and sells them to investors. Several
investment bankers at underwriting firms had expressed interest in the City's financing,
including Ms. Carmen Vargas of BOK Financial Securities. The financial advisor obtained fee
quotes from these firms and staff recommended selecting BOK Financial Securities to
underwrite the bond issue based on their lowest bid of 0.495% of the par amount of bonds issued
($4.95 per $1,000 bond).
Subsequent to June 7, 2017, BOK Financial Securities announced its withdrawal from the
California market, and Ms. Vargas accepted a position at a different underwriting firm. The new
firm, Ramirez & Co., was nationally ranked in the top 15 firms during 2016 and has a growing
presence in California. A firm overview is attached. Staff recommends keeping Ms. Vargas on
the financing team and changing underwriters from BOK Financial Securities to Ramirez & Co.
Ramirez & Co. has agreed to honor the fee proposed by BOK Financial Securities.
Underwriter Selection
July 19, 2017
Page 2
LEGAL REVIEW
This report has been reviewed by the City Attorney.
ALTERNATIVES
1. Conduct a new RFP for underwriting services. This process would delay the refinancing
and minor costs in printing plus staff time.
ATTACHMENTS
Ramirez & Co. Firm Overview
Our Clients' Success is Essential to Ours
Integrity Experience Teamwork Performance
Finn Overview
Repeat senior manager for nation's largest and most complex credits
Involved in over \:\:\t: negotiated municipal transactions since 2012,
including $17.6 billion senior managed; 23% of issuance nationwidel
Best in class credit and economic research with retail and institutional trading and
market making expertise in municipals and taxable fixed income
Fixed Income
* 2 1 -member institutional
municipal salesforce
* Coverage of all institutional
account segments
S
S,mrce: 17hopason Reuters- Nepolialed, 1/1,12-2/1 TJ 7
n! I 0 -member retail municipal salesforce
• Over 2,000 accounts with almost $1 billion in
assets, many 2nd and 3rd generation investors
• Average asset allocation: 70% fixed income
strategies and \«',%#2§y and balances
Top Ranked Municipal Underwriter
Nation's #12 -ranked senior manager and #I -ranked MWBE underwriter;
30 transactions totaling $6.9 billion in 2016
National Ranking
Top 15 Firms — CY2016
BofA Merrillll,ynch
Citi
J.P Morgan
Morgan Stanley
RBC Capital
Wells Fargo
Stifel Nicolaus
GoJdnmn,Saehs
Barclays
Piper Arffray
Raymond James
Ramirez & Co.
Jefferies
Siebert Cisneros Shank
Zieg! er
0 10000 20,000 30,000 40,000 50,000
National MWBE Ranking
Senior Managed Transactions
Top 10 Firms — CY 2016
Ramirez & Co.
Siebert Cisneros Shank
Loop Capital
EAradalhnojosa
Cabrera CalA W
Rice Financial
Wiffianis Capital
SwrnBrotheir,
Durican WdhanB
ftyll ock Beal Van
01mil) 0 2,000 4,000 6,00(
"'ou've. lhomvanj?eul.nNegolmied, Due &,wo u, M;BaacuPd, 1,11116 )2,'Yf,,16
A, 4
AM I PEZ
:xrowing Cafifbrnia Presence
.......... -- -11- -------- -------- ---
Co -Manager
Est. Pricing Date JuIp 2017
$177,745,000
COLLEGE DISTRICT
2016 General Obligation
Refunding Bonds
Senior Manager
September 2016
$24,790,000
41a
GARDIN GRove
Lease Revenue Bonds
Series 2015A
J*.preliminary, svbjece so change
RAMIRCi
$95,395,000
SNN TA
M("N( A
SANTA MONICA CCD
General Obligation Bonds,
2017 Series C, C-1, D, D-1
$2,653,000,000
r"v
STATE OF CALIFORNIA
Various Purpose
General Obligation Bonds
NINE=
. . . . . . . . . .. ....................................................... . . . --- ---
$162,505,000
OAKLAND/SF STATE
BUILDING AUTHORITIES
Lease Revenue Refunding Bonds
I'm, N IN
M 4
'' 10
$17,075,000
EL RANCHO IND
Election of 2016 General
Obligation Bonds, Series 2017A
Senior Manager
March 2077
III III
OF WATER AND POWER
Power System Revenue Bonds
Series 2016 B
Senior Manager
June 2016
$645,795,000
,W
CALIFORNIA DEPARTMENT
OF WATER RESOURCES
Water Revenue Refunding Bonds
$100,000,000
"42
MONTEBELLO USD
NOW=
zMam
$1,447,680,000
6�
CITY LOS ANGELES
Tax and Revenue Anticipation
Notes Series 2014
............. ............. . .......
$1,369,200,000
0
CITY LOS ANGELES
Tax and Revenue
Anticipation Notes
Series 2014
Senior Manager
June 20.14
National Experience with Broad Array of Credits
- ---------- ...............
.... . . . . . . ................ .. .
$300,000,000
iyC1f ��llJl�ir
icater is b fe
DC WATER AND SWR AUT11
Public Utility Revenue Bonds,
Series 2017 A (Green Bonds) & B
Joint-Bookrunner
Jnrtnnry 2017
S88,335,000
0
NORTHSIDE ISD
-I QW,
$304,864,998
IM I A M1t:)AA10) ED
MIAMI-DADE CNTY, FO IDA
Convention Development Tax
Refunding Bonds Series 2016
Senior Manager
July 2016
. ................ ...................... .....
$529,875,000
0,
STATE OF WISCONSIN
General Fund Refunding Bonds
of 2017, Series A & B
$324,245,000
AUSTIN ISD
Unlimited Refunding Bonds
Series 2016 A, B & C
Senior Manager
Augnse2016 1
$59,290,000
Te, i i, i : wle
ISD '
TEMPLE ISD
Unlimited Tax Refunding Bonds
Series 2016
Senior Manager
April 2016
$31,575,000
DVI
11211
METRO TRANS AUT, NY
Transportation Revenue Green
Bonds, Series 2016, A -I & A-2
REM2 =.'
RPM=
NYC TRANSP FIN AUTH
Future Tax Secured Subordinate
Bonds, Fiscal 2017, Series B
Senior Manager
September 20.16
$512,620,000
PORT AUTHORITY OF NY/NJ
ConsolidatedBonds
1951b & 1961h Series
UEEZE=
MUM
$272,810,000
NASSAU COUNTY, NY
General Obligation
2016 Refunding Series A
Senior Manager
January 2016
0
11111 IN q
IMM
First U.S. municipal transaction designated am
"ChW-1w.te Bond Certified" "M
; � �l pqj�i
IT M11 MUMM11
At Ramirez' suggestion, NITA addresse
administrative burdens of Green Bond
through a new, less onerous paradigm I
A one-time portfolio review of MTXs Approved
Capital Plan by the Climate Bonds Initiative (CBI)
and the identification of a pool of existing assets
6,,2t i1` the CBI standards
0
I q 1111 C
is I,� M�W-
a
THE BONI) BUYER klat'rh 2 20 l � I
Ramirez Devellops Redemption Feature
By Amon Weumm
Rairvuez (wWcb) iwroducud Ute Fieatuse in.Januairy, says that optional xedwnption
enhancement or ORE, complements a standard 10 yew par call by allowing issuers
to tedconi twiids imnitediately tar a make -whole price to ['he first call date- (resulting in a1c)
ability to execute a current refunding allows issuers to Secure savings in sinwaons whete they
would have been prevnited by tax law ftCarl PUrSLoRl, H tax exempt advance refundhing
" We fully vefted the product with. num.y. potential candidates because we wanted to rnalw sure
that the produd provided the promised benefirs to our clients auto additional coM," said John
Young, lead undoxmiwr at Ramixez. " Fbis qpproich has been critical to its success,"
WRID Premium C.9111ablies, Wok-stCase Metrics No 1..,onger Woirlk
By Pelm Orr
. ''Despire the fact that the Vast majority oftaflable hands, now often issued with bigli
premiuns coupons, are rQfunded long Ixfore maturity and even tile first will. date,
fundruncutal inettics like True Interest Cost (TIC), debt service, and refunding savings arc
calcudaued reisunung no reftuiding of (lie issue ever occurs, This is a worsL-case afloat ignores
the sig nirxoanr wdue of the optional rademplion fCML1r0 that the issuer purcharser waken bonds
ateffistsold. ,
—
.issuer's analyzing the new, though T think ............
tgtjqllp;Uie rVA III Ct also must u udey stand the AAA/pre-re rarm i rmr ve as it is what drives
the economics for [fiat flavor ofrofutiding -Offlwp�"k'
OREsm has been successfully implemented on 5 Ramirez senior managed
transactions, as well as 13 other transactions collectively totaling $5 billion
5326,755,000 August 201(
�ma
;".'
AU STIN rJqDEP1,,.NDFNT SCT 1001.,
DISTfU(-r
Lj11lHnnu,dT,, R.Obnding lksids
Series 2016ABC
Rmirc,. & Co, Eric
May 2016
Tug PM A&MORM
or NY 81 NO
POWI'AUTHORITY OFNE,W YORK
& NEW A'JiSFY
Revenue jbnds
2016 05's &' 1.90h Smk�
Rrnnnu7. & Co . line
$40,735,000 March 2016
H, PASO COUNTY,
MXA-S
Ckne,al Oblig.6- RFa.dinjt, Bnds,
T&.,ible,Scrics 2016B
Rruni'. &- C., h'Q
---------------
5'782,520,W February 2016
;D
MEVtOPOLI TAN
FRANSPOMI'ADON AUTT 10RILTY
Tmn,po,ruion K--- Gr— B.ads,
Sen,,sMVA
Rara6c. & Co NO
Serrta�r
----
5298i'vo,we jan.Ary NPW
09P
COUNI Y OF NASSAU,
NI'M YORJc
20d6A. Rofunaing Itands & A. BANs
Ranam & Co' Ise
So i.v x1ang'r
'\', — ----- --------
Ll A 1�.9RL Z
Ramirez & Co., Inc. ("Ramirez") has prepared this material and any accompanying information exclusively for the resolution to whom it is directly
addressed and delivered in anticipation of serving as an underwriter to you. As part of our services as underwriter, Ramirez may provide advice
concerning the structure, timing, terms, and other similar matters concerning potential Financings Ramirez proposed to undervvrite. This presentation is
not complete and should only be viewed in conjunction with any oral briefing provided and any related subsequent material and/or presentation.
This presentation is for discussion purposes only. The information provided is based on information, market conditions., laws, opinions, and forecasts, all
oA which are subject to change. Ramirez is not obligated to update material to reflect subsequent changes. In preparing this presentation, information
contained herein has been obtained from sources considered reliable, but Ramirez has not verified this information and does not represent that this
material is accurate, current, or complete and it should not be relied upon as such. This presentation does not constitute a commitment by Ramirezto
underwrite, subscribe for or place any securities or to extend or arrange credit or to provide any other services.
This material is not research and does not constitute tax or legal advice. Unless otherwise stated, any views or opinions expressed herein are solely the
opinions of the author but not necessarily those of Ramirez and such opinions are subject to change without notice. The material contained herein is not
a product of a research department and is not a research report. In accordance with IRS Circular Disclosure 230: Ramirez does not provide tax advice.
Accordingly, any discussion of"U.S. tax matters included herein is not intended or written to be used. and cannot be used, in connection with the
promotion, marketing, or recommendation by anyone not affiliated with Ramirez of any of the matters addressed herein or for the purpose of avoiding
US tax related penalties. Additionally, Ramirez does not provide legal advice. Questions concerning tax or legal implications of materials should be
discussed with your tax advisors and/or legal counsel.
Ramirez is not acting as a Financial advisor or Municipal Advisor. Ramirez is not acting as your financial advisor or Municipal Advisor (as delined in
Section 1513 of the Securities Exchange Act of 1934, as amended), and will not have a fiduciary duty to you, in connection with the matters
contemplated by these materials. You should consult your own Financial advisors to the extent you deem it appropriate. Any information and/or
analysis contemplated by these materials is provided by Ramirez in our capacity as either an underwriter or potential underwriter of securities.
Responsibilities of Ramirez as an underwriter. As an underwriter, Ramirez is required to deal fairly at all times with both municipal issuers and
investors. Ramirez must purchase securities with a view to distributing securities in an arm's-length commercial transaction with the issuer and has
linancial and other interests that differ from those of the issuer. Ramirez has a duty to purchase securities from issuers at a fair and reasonable price, but
must balance that ditty with its duty to sell them to investors at prices that am fair and reasonable.
Sr FAFF REPORT I
ITEM NO.
"r TO: Honorable Ma )i < d City Councilmembers
HUB OF
C'~J THE FROM: Michael Ta ,ti1I< Chief of Police
SAN GABBIEL DATE: July 19, 2017
PSI
VALLEY
"�' SUBJECT: WEST COVINA JAIL CONTRACT AND FEE INCREASE
SUMMARY
This report seeks City Council approval to renew an existing contract with the City of West Covina for the
housing of female arrestees. This report also seeks City Council approval to accept an increase in fees charged by
West Covina for this service.
FISCAL IMPACT
No change to the General Fund is expected. Most female inmates will be booked at Sheriffs Department
facilities at their current rates already in effect.
RECOMMENDATION
Staff recommends the City Council authorize the Chief of Police, or his designee, to complete all appropriate
documentation to renew the contract and accept the terms of the proposed fee increase.
BACKGROUND
The Baldwin Park City Jail does not meet minimum standards required by law to house female arrestees. The
Police Department has housed female inmates at the West Covina City Jail under terms of a contract last
modified in 2007 as well as at the Los Angeles County Sheriffs Department's Century Regional Detention
Facility. The West Covina City Jail was most convenient due to its location next door to Citrus Court and the
fact that West Covina jailers delivered Baldwin Park inmates to the court.
In May, 2017, West Covina gave notice that their fee for housing inmates is increasing from $105.00 per day to
$150.00 per day. Their fee had not been increased at all during the previous ten-year period.
On June 1, 2017, Baldwin Park's criminal cases were realigned to the El Monte Court.
West Covina jailers will not transport Baldwin Park arrestees to the El Monte Court. Baldwin Park jailers do not
as a matter of contract pick up inmates at other facilities; they only transport inmates housed at the Baldwin
Park City Jail.
Due to the changes mandated by the court realignment, the Baldwin Park Police Department will now house its
female inmates at the Century Regional Detention Facility. However, Police Department staff recommends
keeping the contract with West Covina in place in the event that the Sheriffs Department facility is placed on
lockdown or is otherwise temporarily unable to accept new bookings, as can occur from time to time.
LEGAL REVIEW
Not applicable.
OPTIONS
City Council may choose to not approve the proposed fee increase, effectively ending the contract.
West Covina Jail Contract and Fee Increase
July 19, 2017
ATTACHMENTS
Protowsed "Amendment Number One to Contract Between the Cii.pA of Baldwin Park and the -.1, wy %,:3
Covina for Temporary Incarceration of Prisoners." I
SUMMARY
This item will authorize the award of a construction contract for City Project No. 2017-0185 — Alleyway
Street Improvements Project to Gentry Brothers, Inc. in an amount of $290,848. This project is listed in
the current budget Fiscal Year 2016/2017 Capital Improvement Program (CIP #36). This project will
bring street improvements to ten (10) alley way streets and one (1) residential street.
FISCAL IMPACT
There is no impact to the general fund. The following table lists the funds available for CIP #36 project
which is listed in fiscal year 2016/17. Appropriations of $100,000 form Measure R Local Return fund
#254 and $60,000 from the Traffic Congestion Relief fund #242 will be required to supplement funds.
RECOMMENDATION
It is recommended that the City Council:
1. Authorize the Mayor to execute construction contract with Gentry Brothers, Inc. for the
Alleyway Improvements Project (City Project No. 2017-0185) in the amount of $290,848,
and;
2. Authorize the Finance Director to appropriate $100,000 from Fund 254 —Measure R Local
Return and $60,000 from Fund 242 — Traffic Congestion Relief and to perform the required
budget adjustments for this project.
BACKGROUND
This project consists of alley way street rehabilitation work at ten (10) locations and on Corak Street. Proposed
improvements include removal and replacement of 8 -inches of existing alleyway and constructing new
alleyway section including sub -surface preparation, subgrade and constructing aggregate base and asphalt
concrete (AC) pavement sections. Work also includes removal and replacement of 2 -inches of existing
roadway and constructing asphalt concrete (AC) pavement sections. Concrete improvements include
ITEM NO. �......................................................................... .n �...._-
STAFF REPORT
,,,,,
TO:
Honorable Mayor and City Council members
H-� FROM:
TIH E
Sam Gutierrez Interim Director of Public Works w..
rM "
DATE:
July 19, 2017
,L.`;
SUBJECT:
)`ED
AWARD OF BID FOR CITY PROJECT NO. 2017-0185 —
PROJECT
JAW
ALLEYWAY STREET IMPROVEMENTS
SUMMARY
This item will authorize the award of a construction contract for City Project No. 2017-0185 — Alleyway
Street Improvements Project to Gentry Brothers, Inc. in an amount of $290,848. This project is listed in
the current budget Fiscal Year 2016/2017 Capital Improvement Program (CIP #36). This project will
bring street improvements to ten (10) alley way streets and one (1) residential street.
FISCAL IMPACT
There is no impact to the general fund. The following table lists the funds available for CIP #36 project
which is listed in fiscal year 2016/17. Appropriations of $100,000 form Measure R Local Return fund
#254 and $60,000 from the Traffic Congestion Relief fund #242 will be required to supplement funds.
RECOMMENDATION
It is recommended that the City Council:
1. Authorize the Mayor to execute construction contract with Gentry Brothers, Inc. for the
Alleyway Improvements Project (City Project No. 2017-0185) in the amount of $290,848,
and;
2. Authorize the Finance Director to appropriate $100,000 from Fund 254 —Measure R Local
Return and $60,000 from Fund 242 — Traffic Congestion Relief and to perform the required
budget adjustments for this project.
BACKGROUND
This project consists of alley way street rehabilitation work at ten (10) locations and on Corak Street. Proposed
improvements include removal and replacement of 8 -inches of existing alleyway and constructing new
alleyway section including sub -surface preparation, subgrade and constructing aggregate base and asphalt
concrete (AC) pavement sections. Work also includes removal and replacement of 2 -inches of existing
roadway and constructing asphalt concrete (AC) pavement sections. Concrete improvements include
constructing alley -intersections and curb ramps. Related work includes adjusting manholes and utility covers,
traffic control, repainting traffic stripes and pavement markings, placing pavement markers and all appurtenant
work.
DISCUSSION
On May 17, 2017, the City Council accepted the Plans and Specifications for this project and authorized
staff to advertise the project to obtain construction bids. On June 21, 2017, a total of five (5) bids were
received and checked for errors, and all were determined to be valid. The following is a summary of the
bids received.
'No.
Contractor
Location
Bid Amount
1
GentrymBrothers, Inc. ww._.
Irwindale, CA
$290,848.00
2
Haitbrink....�.. ___.......................�.�.�.......
Asphalt Paving, Inc.
Corona, CA
$299,628.00
3
Sully -Miller Contracting Company _... ..�..
�m.�..�.m
Brea CA
$359,000.00
4
EC Construction
El Monte, CA
$483,800.00
5
All American Asphalt
Corona, CA
$493,925.00
The lowest responsive and responsible bid was from Gentry Brothers, Inc., of Irwindale, CA. Gentry
Brothers, Inc. possesses an active Class A California Contractor's License as required for the project. Staff
has checked and verified references and recommends that the City Council move forward with the award
of contract for this project. If awarded, the construction work will commence in the third week of August
2017 and be completed by October 2017.
LEGAL REVIEW
None Required
ALTERNATIVES
1. City Council may choose to reject all bids and provide direction for staff to return to Council with
options to amend the scope of work or to appropriated the funds to another project.
2. Council may provide staff with additional direction. However, per State Public Contract Law, staff
may not award the bid to another bidder since the lowest bid is considered a responsive and
responsible bid.
ATTACHMENTS
None Required
ITEM NO. 5A. i
FISCAL IMPACT
Eliminates the allocation of approximately $400,000 of annual sales tax generated in the Puente -
Merced Redevelopment Project to the Successor Agency, which sales tax will be allocated to the
City's General Fund in future years.
RECOMMENDATION
Staff recommends that the Successor Agency conduct a second reading, by title only and waive
further reading, of Ordinance No. 2, entitled "AN ORDINANCE OF THE SUCCESSOR
AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF BALDWIN PARK REPEALING ORDINANCE NO. 1 REGARDING SALES AND
USE TAXES," and following such reading, approve and adopt Ordinance No. 2 herein.
BACKGROUND/DISCUSSION
In 1985, the former Baldwin Park Redevelopment Agency ("Former Agency") adopted an
Ordinance ("Ordinance No. I") enacting a sales and use tax applicable to the Former Agency's
Puente -Merced Redevelopment Project ("Project Area"). This resulted in the sales and use taxes
generated in the Project Area to be allocated to the Former Agency and not to the City's General
Fund.
Once the sales tax from the Project Area was allocated to the Former Agency, the Former
Agency was able to pledge the sales tax to repay tax allocation bonds issued for the Project Area.
Subsequent to the dissolution of the Former Agency, the sales tax from the Project Area
continued to be allocated to the Successor Agency, and the pledge could not be eliminated until
the bonds were no longer outstanding.
In May 2017, the Successor Agency issued tax allocation bonds ("2017 Bonds") to refinance all
outstanding bonds of the Former Agency, including those bonds secured by the Project Area
sales tax. The Successor Agency only pledged the combined Redevelopment Property Tax Trust
Fund deposits to repay the 2017 Bonds. Now that the sales tax from the Project Area is no
longer pledged to any debt, Ordinance No. 1 may be repealed and the sales tax will be allocated
to the General Fund once the ordinance is effective and the State Board of Equalization is
notified.
WWTO:
Honorable Chair and Board Members of the Successor
*1-
Agency to the Dissolved Community Development
F1e OF
THE
Commission of the City of Baldwin Park
ossmL FROM:
Rose Tam, Director of Finance
a VALLEY
A DATE:
July 19, 2017
SUBJECT:
REPEAL SALES TAX ORDINANCE
__......� �_..
........ ._.....
SUMMARY
This item will present for second reading Ordinance No. 2 which repeals the former Baldwin
Park Redevelopment Agency Ordinance No. 1.
FISCAL IMPACT
Eliminates the allocation of approximately $400,000 of annual sales tax generated in the Puente -
Merced Redevelopment Project to the Successor Agency, which sales tax will be allocated to the
City's General Fund in future years.
RECOMMENDATION
Staff recommends that the Successor Agency conduct a second reading, by title only and waive
further reading, of Ordinance No. 2, entitled "AN ORDINANCE OF THE SUCCESSOR
AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF BALDWIN PARK REPEALING ORDINANCE NO. 1 REGARDING SALES AND
USE TAXES," and following such reading, approve and adopt Ordinance No. 2 herein.
BACKGROUND/DISCUSSION
In 1985, the former Baldwin Park Redevelopment Agency ("Former Agency") adopted an
Ordinance ("Ordinance No. I") enacting a sales and use tax applicable to the Former Agency's
Puente -Merced Redevelopment Project ("Project Area"). This resulted in the sales and use taxes
generated in the Project Area to be allocated to the Former Agency and not to the City's General
Fund.
Once the sales tax from the Project Area was allocated to the Former Agency, the Former
Agency was able to pledge the sales tax to repay tax allocation bonds issued for the Project Area.
Subsequent to the dissolution of the Former Agency, the sales tax from the Project Area
continued to be allocated to the Successor Agency, and the pledge could not be eliminated until
the bonds were no longer outstanding.
In May 2017, the Successor Agency issued tax allocation bonds ("2017 Bonds") to refinance all
outstanding bonds of the Former Agency, including those bonds secured by the Project Area
sales tax. The Successor Agency only pledged the combined Redevelopment Property Tax Trust
Fund deposits to repay the 2017 Bonds. Now that the sales tax from the Project Area is no
longer pledged to any debt, Ordinance No. 1 may be repealed and the sales tax will be allocated
to the General Fund once the ordinance is effective and the State Board of Equalization is
notified.
Repeal Sales Tax Ordinance
July 19, 2017
Page 2
This Ordinance was presented for first reading at the June 7, 2017, meeting of the Baldwin Park
City Council acting as Board Members of the Successor Agency to the Dissolved Community
Development Commission of the City of Baldwin Park.
LEGAL REVIEW
This report and the attachments have been reviewed by the City Attorney.
ALTERNATIVES
1. Reject the second reading and void the ordinance, thereby not repealing Ordinance No. 1.
ATTACHMEN"I'S
1. Ordinance No. 2
SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY
DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK
ORDINANCE NO.2
AN ORDINANCE OF THE SUCCESSOR AGENCY TO THE DISSOLVED
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN
PARK REPEALING ORDINANCE NO.1 REGARDING SALES AND USE TAXES
WHEREAS, pursuant to section 34172(a) of the California Health and Safety Code
(unless otherwise noted, all section references hereinafter being to such Code), the Community
Development Commission of the City of Baldwin Park, successor to the Baldwin Park
Redevelopment Agency (the "Former Agency'), has been dissolved and no longer exists as a
public body, corporate and politic, and pursuant to section 34173, and the Successor Agency to
the Dissolved Community Development Commission of the City of Baldwin Park (the
"Successor Agency") has become the successor entity to the Former Agency;
WHEREAS, on November 6, 1985, the Former Agency adopted Ordinance No. 1 (the
"Sales and Use Tax Ordinance"), enacting a sales and use tax applicable to the Successor
Agency's Puente -Merced Redevelopment Project; and
WHEREAS, the Successor Agency has no obligations the repayment of which is secured
by a pledge of sales and use taxes levied pursuant to the Sales and Use Tax Ordinance, and the
Successor Agency does not need any of such sales and use taxes to pay any of its obligations;
NOW, THEREFORE, BE IT ORDAINED by the Successor Agency to the Dissolved
Community Development Commission of the City of Baldwin Park that:
Section 1. &jie,a:I of Salesand Use Tax Ordinance. The Successor Agency hereby repeals
the Sales and Use Tax Ordinance. mm
Section 2. Effective Date, The Secretary shall certify to the passage and adoption of this
Ordinance, which shall take effect immediately upon its adoption.
PASSED, APPROVED, AND ADOPTED this 19th day of July 2017.
MANUEL LOZANO
MAYOR
Successor Agency Ordinance No. 2
July 19, 2017
Page 2
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, Alejandra Avila, Secretary to the Successor Agency to the Dissolved Community
Development Commission of the City of Baldwin Park, do hereby certify that the above and
foregoing is a true and correct copy of Ordinance No. 2 introduced on June 7, 2017, and adopted
at a regular meeting of the Successor Agency to the Dissolved Community Development
Commission of the City of Baldwin Park held on July 19, 2017, which was approved by the
following vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSTAIN: DIRECTORS:
ABSENT: DIRECTORS:
Alejandra Avila
Secretary
ITEM NO.
TO: Honorable Mayor/Chair and Members of the City Council
�~r 7 City of Baldwin Park, Financing Authority, Housing Authority, and
'........ �� «) Successor Agency
f FROM: Shannon Yauclizee, Chief Executive Officer
? , , Rose fain, Finance Director
DATE: July 11.1, 2017
SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 2017-18 FOR
THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY
AND SUCCESSOR AGENCY
SUMMARY
The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In
addition, they must also adopt budgets for the Finance Authority, the Housing Authority, and the Successor
Agency to the Dissolved Community Development Commission, where they also sit as Board Members.
Attached are copies of the proposed budgets for Fiscal Year 2017-18 and the Resolutions which approve the
adoption of each budget, respectively.
FISCAL IMPACT
General Ftyid `l0 Y
Revenues $27,598,025
Expenditures
Surplus (Deficit) -Balanced 0
Wier l-'Uncls ....Expenditorea,
Future Development Fund
$ 251,443
Internal Service Funds
4,670,015
Special Revenue Funds
10,976,221
Finance Authority
3,397,534
Housing Authority
5,192,268
Successor Agency
2,610,658
Total Other Funds — Expenditures
$217M,139
TOTAL BUDGET (CITY-WIDE EXPENDITURES) $54 96.164
RECOMMENDATION
Staff recommends that Council open a public hearing, and following the public hearing; approve the Fiscal Year
2018-18 Budget for the City of Baldwin Park, by Resolution No. 2017-195, for the Finance Authority by
Resolution No. FA 2017-008, for the Housing Authority by Resolution No. HA 2017-011, and the Successor
Agency by Resolution No. SA 2017-010.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
BACKGROUND
The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and
Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of
the Executive Team to review their departmental budgets and their various requests. From those meetings a
July 19, 2017
Fiscal Year 2017-2018 Budget
Page 2
proposed budget was assembled for the Mayor and City Council to review and consider. Budget cuts as well as
keeping some positions vacant are required to balance the budget this year with no cuts to vital services.
The Mayor and Members of the City Council held a Public Hearing and initial study session on June 6, 2017.
During this session, staff was asked to respond to various questions, including providing additional information
or separate line items such as other legal fee added to next year's budget presentation.
The theme for the coming budget year is "Reserve, Remain on Track, and Revenue." The objective of the
budget presented is to reserve current General Fund Reserve balance, continue to pursue ways to increasing
revenues in order to meet future rising expenditures which includes Ca1PERS pension, retiree health insurance,
as well as general insurance premiums, and/or pay down the unfunded liabilities.
The City-wide total proposed budget for Fiscal Year 2017-18 is $54,696,164. The City's General Fund
proposed budget is $27,598,025, an increase of $563,792, or 2.1%, over the last fiscal year's budget. The
increase is due to rising cost in retirement contribution and retiree health insurance with Ca1PERS, and previous
employee agreements. The projected General Fund Reserve balance at the end of the fiscal year will remain
unchanged at $7.25 million with the proposed General Fund balanced budget.
Public safety continues to be the priority of the City. This budget provides funding for 70 sworn positions
which is an increase of 1 position from the prior year. Currently there are 69 sworn officers. We expect to fill
the vacancy soon. We estimate 2 or 3 retirements for the coming year. This may provide additional savings to
the City.
In order to achieve a balanced budget, the City will implement an informal hiring freeze on some positions that
are not urgent or safety related for the coming fiscal year. It also includes approximately 3% expenditure
reduction across the board from the initial proposed budget with no cuts to vital services. The positions will be
filled if it is necessary for City programs, services, and public safety.
While the projected General Fund revenue for fiscal year 2017-18 shows a slight increase over the previous
fiscal year, the increase will compensate the increase in expenditures for personnel -related costs and general
insurance. Due to increasing expenditures, the City needs to continue to take a balanced and conservative
approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve
amount for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep
the Mayor and City Council apprised of any significant changes that will impact the budget. In addition, staff
will continue to present to the City Council various revenue options for consideration.
The adoption of these Resolutions will allow the City to continue operations and provide the necessary services
to the community for the next fiscal year. It should be noted that because the City Council was unable to meet
on or about July 1, 2017 that all of the attached Resolutions are effective retroactively as of July 1, 2017.
ALTERNATIVES
In the event the budget is not adopted by July 1, 2017, staff is recommending that the City Council approve
Continuing Appropriation Resolution Nos. 2017-196; FA 2017-009; HA 2017-012; and SA 2017-011, which
will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow
the City to continue providing vital services to the community but does not allow for spending for any new
program, including new capital expenditures, until such time as a new budget is adopted by the City Council.
ATTACHMENTS
1. Fiscal Year 2017-18 Proposed Budget (Summary) -Available online on City's website
2. Budget Resolution Nos. 2017-195; FA 2017-008; HA 2017-011; and SA2017-0010
3. Continuing Appropriation Resolution Nos. 2017-196; FA 2017-009; HA 2017-012; and SA 2017-011
Attachment #
PROPOSED BUDGET
FISCAL YEAR 2017/2018
PROVIDED AS SEPARATE BOOK
AND MADE AVAILABLE ON
CITY OF BALDWIN PARK WEB SITE AT:
www.baIdwinpark.com/finance/budgets
Attachment #2
RESOLUTION NO. 2017-195
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
BALDWIN PARK ADOPTING THE BUDGET OF THE CITY
FOR THE FISCAL YEAR COMMENCING JULY 1, 2017
AND ENDING JUNE 30, 2018
THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year
commencing July 1, 2017 and ending June 30, 2018, is hereby adopted as prepared
and submitted by the Chief Executive Officer and as modified by the City Council for
said fiscal year. A Budget is attached to this Resolution for adoption as presented.
SECTION 2. That from and after the effective date of the adoption of said
Budget, the several amounts stated therein as proposed expenditures, shall be deemed
appropriated to the several departments, offices, and agencies for the respective
objects and purposes therein stated. All appropriations with the exception of capital
improvement programs, shall lapse at the end of the fiscal year to the extent that they
shall not have been expended or lawfully encumbered, pursuant to the provisions of all
applicable ordinances of the City and statutes of the State.
SECTION 3. That the authority granted for making expenditures from other than
the General Fund shall be limited to the actual amount of money received from the
source of funds indicated in the Budget for each department, section, or purpose, and
no liability upon the General Fund is assumed or can be imposed in excess of such
amounts as may be provided therefore in this Budget from the General Fund. In the
event that the amounts of money received and credited to the special funds exceed the
amount herein estimated, such excess receipts shall be considered deferred allocations
in such special funds, contingent upon such receipt and no expenditure thereof made
except under the provisions as provided by law or ordinance.
SECTION 4. That amounts appropriated to any account for any object or
purpose may be transferred in the following manner:
(A) That at any meeting after adoption of the budget, total appropriations may
be amended by the City Council by a majority vote of a quorum of the City
Council.
(B) For transfers of appropriations within the same cost center program, such
transfers in an amount less than $10,000 may be approved by the
department head, and such transfers up to $15,000 may be approved by the
Chief Executive Officer. For amounts greater than $15,000, City Council
approval is required.
Resolution No. 2017-195
Page 2
(C) Transfers up to $15,000 between cost center programs may be approved by
the Chief Executive Officer. For amounts greater than $15,000, City Council
approval is required.
(D) All transfers of appropriations in accordance with subsections (B) and (C)
above shall be within the same fund.
(E) Any transfer of appropriations from one fund to another fund is considered a
new appropriation requiring a budget amendment, and such appropriations
must be approved by the City Council by a majority vote of a quorum of the
City Council.
(F) All transfers made pursuant to the above provisions shall be submitted to
the City Council for informational purposes.
SECTION 5. That this Resolution shall become effective retroactively as of July
1, 2017.
SECTION 6. That the City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 19th day of July 2017.
MANUEL LOZANO
MAYOR
Resolution No. 2017-195
Page 3
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss:
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify
that the foregoing Resolution was duly and regularly approved and adopted by the City
Council of the City of Baldwin Park at a special meeting of the City Council on July 19,
2017, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ALEJANDRA AVILA
CITY CLERK
RESOLUTION NO. FA 2017-008
A RESOLUTION OF THE FINANCING AUTHORITY
OF THE CITY OF BALDWIN PARK ADOPTING THE
BUDGET OF THE AUTHORITY FOR THE FISCAL
YEAR COMMENCING JULY 1, 2017 AND ENDING
JUNE 30, 2018
THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN
PARK DO RESOLVE AS FOLLOWS:
SECTION 1. That the Budget for the Financing Authority of the City of
Baldwin Park for the fiscal year commencing July 1, 2017 and ending June 30, 2018,
is hereby adopted as prepared and submitted by the Executive Director of the
Financing Authority and as modified by the Authority Board for said fiscal year. A
Budget is attached to this resolution for adoption as presented.
SECTION 2. That from and after the effective date of the adoption of said
Budget, the several amounts stated therein as proposed expenditures, shall be
deemed appropriated to the several line items for the respective objects and
purposed therein stated. All appropriations with the exception of capital improvement
programs, shall lapse at the end of the fiscal year to the extent that they shall not
have been expended or lawfully encumbered, pursuant to the provisions of all
applicable statutes of the State.
SECTION 3. That the authority granted for making expenditures shall be
limited to the actual amount of money received from the sources of funds indicated
in the Budget and no liability upon the Authority is assumed or can be imposed in
excess of such amounts as may be provided therefore in the Budget.
SECTION 4. That amounts appropriated to any account for any object or
purpose may be transferred in the following manner:
(A) That at any meeting after adoption of the budget, total appropriations may
be amended by the Board Members by a majority vote of a quorum of the
Authority Board.
(B) For transfers of appropriations within the same cost center program, such
transfers up to $15,000 may be approved by the Executive Director; For
amounts greater than $15,000, Authority Board approval is required.
(C)Transfers up to $15,000 between line items may be approved by the
Executive Director. For amounts greater than $15,000, Authority Board
approval is required.
(D)AII transfers of appropriations in accordance with subsections (B) and (C)
above shall be within the same fund.
Resolution No. FA 2417-008
Page 2
(E) Any transfer of appropriations from one fund to another fund is considered a
new appropriation requiring a budget amendment, and such appropriations
must be approved by the Authority Board by a majority vote of a quorum of
the Authority Board.
(F) All transfers made pursuant to the above provisions shall be submitted to
the Authority Board for informational purposes.
SECTION 5. That this Resolution shall become effective retroactively as of
July 1, 2017.
SECTION 6. That the City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 19th day of July 2017.
MANUEL LOZANO
CHAIR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss..
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing Resolution was duly and regularly approved and
adopted by the Members of the Financing Authority of the City of Baldwin Park at
a special meeting of the Financing Authority on July 19, 2017, by the following
vote:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
ALEJANDRA AVILA
CITY CLERK
RESOLUTION NO. HA 2017-011
A RESOLUTION OF THE HOUSING AUTHORITY OF
THE CITY OF BALDWIN PARK ADOPTING THE
BUDGET OF THE AUTHORITY FOR THE FISCAL
YEAR COMMENCING JULY 1, 2017 AND ENDING
JUNE 30, 2018
THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN
PARK DO RESOLVE AS FOLLOWS:
SECTION 1. That the Budget for the Housing Authority of the City of
Baldwin Park for the fiscal year commencing July 1, 2017 and ending June 30, 2018,
is hereby adopted as prepared and submitted by the Executive Director of the
Housing Authority and as modified by the Authority Board for said fiscal year. A
Budget is attached to this resolution for adoption as presented.
SECTION 2. That from and after the effective date of the adoption of said
Budget, the several amounts stated therein as proposed expenditures, shall be
deemed appropriated to the several line items for the respective objects and
purposed therein stated. All appropriations with the exception of capital improvement
programs, shall lapse at the end of the fiscal year to the extent that they shall not
have been expended or lawfully encumbered, pursuant to the provisions of all
applicable statutes of the State.
SECTION 3. That the authority granted for making expenditures shall be
limited to the actual amount of money received from the sources of funds indicated
in the Budget and no liability upon the Authority is assumed or can be imposed in
excess of such amounts as may be provided therefore in the Budget.
SECTION 4. That amounts appropriated to any account for any object or
purpose may be transferred in the following manner:
(A) That at any meeting after adoption of the budget, total appropriations may
be amended by the Board Members by a majority vote of a quorum of the
Authority Board.
(B) For transfers of appropriations within the same cost center program, such
transfers up to $15,000 may be approved by the Executive Director. For
amounts greater than $15,000, Authority Board approval is required.
(C)Transfers up to $15,000 between line items may be approved by the
Executive Director. For amounts greater than $15,000, Authority Board
approval is required.
(D)AII transfers of appropriations in accordance with subsections (B) and (C)
above shall be within the same fund.
Resolution No. HA 20'17-011
Page 2
(E) Any transfer of appropriations from one fund to another fund is considered a
new appropriation requiring a budget amendment, and such appropriations
must be approved by the Authority Board by a majority vote of a quorum of
the Authority Board.
(F) All transfers made pursuant to the above provisions shall be submitted to
the Authority Board for informational purposes.
SECTION 5. That this Resolution shall become effective retroactively as of
July 1, 2017.
SECTION 6. That the City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 19th day of July 2017.
MANUEL LOZANO
CHAIR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby
certify that the foregoing Resolution was duly and regularly approved and
adopted by the Members of the Housing Authority of the City of Baldwin Park at a
special meeting of the Housing Authority on July 19, 2017, by the following vote:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
ALEJANDRA AVILA
CITY CLERK
RESOLUTION NO. SA 2017-010
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE
DISSOLVED COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF BALDWIN PARK ADOPTING THE
BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR
COMMENCING JULY 1, 2017 AND ENDING JUNE 30, 2018
THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN
PARK DO RESOLVE AS FOLLOWS:
SECTION 1. That the Budget for the Successor Agency of the City of
Baldwin Park for the fiscal year commencing July 1, 2017 and ending June 30, 2018,
is hereby adopted as prepared and submitted by the Executive Director of the
Successor Agency and as modified by the Agency Board for said fiscal year. A
Budget is attached to this resolution for adoption as presented.
SECTION 2. That from and after the effective date of the adoption of said
Budget, the several amounts stated therein as proposed expenditures, shall be
deemed appropriated to the several line items for the respective objects and
purposed therein stated. All appropriations with the exception of capital improvement
programs, shall lapse at the end of the fiscal year to the extent that they shall not
have been expended or lawfully encumbered, pursuant to the provisions ,of all
applicable statutes of the State.
SECTION 3. That the Authority granted for making expenditures shall be
limited to the actual amount of money received from the sources of funds indicated
in the Budget and no liability upon the Authority is assumed or can be imposed in
excess of such amounts as may be provided therefore in the Budget.
SECTION 4. That amounts appropriated to any account for any object or
purpose may be transferred in the following manner:
(A) That at any meeting after adoption of the budget, total appropriations may
be amended by the Board Members by a majority vote of a quorum of the
Authority Board.
(B) For transfers of appropriations within the same cost center program, such
transfers up to $15,000 may be approved by the Executive Director. For
amounts greater than $15,000, Authority Board approval is required.
(C)Transfers up to $15,000 between line items may be approved by the
Executive Director. For amounts greater than $15,000, Agency Board
approval is required.
(D)AII transfers of appropriations in accordance with subsections (B) and (C)
above shall be within the same fund.
Resolution No. SA 2017-010
Page 2
(E) Any transfer of appropriations from one fund to another fund is considered a
new appropriation requiring a budget amendment, and such appropriations
must be approved by the Agency Board by a majority vote of a quorum of
the Agency Board.
(F) All transfers made pursuant to the above provisions shall be submitted to
the Agency Board for informational purposes.
SECTION 5. That this Resolution shall become effective retroactively as of
July 1, 2017.
SECTION 6. That the Secretary shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 19th day of July 2017.
MANUEL LOZANO
CHAIR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, Secretary of the Successor Agency of the City of
Baldwin Park, do hereby certify that the foregoing Resolution was duly and
regularly approved and adopted by the Members of the Successor Agency.of the
City of Baldwin Park at a special meeting of the Successor Agency on July 19,
2017, by the following vote:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
ALEJANDRA AVILA
SECRETARY
Attachment #3
RESOLUTION NO. 2017-196
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF
LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION
FOR THE TEMPORARY USE OF THE 2016-17 BUDGET FOR FISCAL YEAR 2017-18
PENDING FINAL APPROVAL OF THE 2017-18 BUDGET
WHEREAS, the City needs an operating budget to function financially, and
WHEREAS, the City desires to continue making payments in a timely basis with proper
authorization established, and
WHEREAS, the City Council has a properly approved budget for fiscal year 2016-17.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park
as follows:
Section 1. The City adopts as a temporary measure the fiscal year 2016-17 budget as
its budget for fiscal year 2017-18.
Section 2. The Chief Executive Officer is hereby directed and authorized to take any
and all necessary actions to implement this budget.
Section 3. The Mayor or presiding officer of the Baldwin Park City Council` is hereby
authorized to execute this resolution indicating its adoption by the City Council.
Section 4. That this Resolution shall become effective retroactively as of July 1, 2017.
Section 6. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.
PASSED, APPROVED AND ADOPTED on this 19th day of July 2017.
Manuel Lozano, Mayor
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing resolution was duly and regularly approved and adopted by the City Council of the City
of Baldwin Park at a special meeting thereof held on July 19, 2017, by the following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
RESOLUTION NO. FA 2017-009
A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING
APPROPRIATION FOR THE TEMPORARY USE OF THE 2016-17 BUDGET FOR FISCAL
YEAR 2017-18 PENDING FINAL APPROVAL OF THE 2017-18 BUDGET
WHEREAS, the Financing Authority needs an operating budget to function financially,
and
WHEREAS, the Financing Authority desires to continue making payments in a timely
basis with proper authorization established, and
WHEREAS, the Financing Authority has a properly approved budget for fiscal year
2016-17.
NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin
Park as follows:
Section 1. The Financing Authority adopts as a temporary measure the fiscal year
2016-17 budget as its budget for fiscal year 2017-18.
Section 2. The Financing Authority Executive Director is hereby directed and
authorized to take any and all necessary actions to implement this budget.
Section 3. The Chair or presiding officer of the Financing Authority is hereby authorized
to execute this resolution indicating its adoption by the Financing Authority.
Section 4. That this Resolution shall become effective retroactively as of July 1, 2017.
Section 6. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.
PASSED, APPROVED AND ADOPTED on this 19th day of July 2017.
Manuel Lozano, Chair
ATTEST;
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing resolution was duly and regularly approved and adopted by the Financing Authority of
the City of Baldwin Park at a special meeting of the Financing Authority on July 19, 2017, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA —
CITY CLERK
RESOLUTION NO. HA 2017-012
A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING
APPROPRIATION FOR THE TEMPORARY USE OF THE 2016-17 BUDGET FOR FISCAL
YEAR 2017-18 PENDING FINAL APPROVAL OF THE 2017-18 BUDGET
WHEREAS, the Housing Authority needs an operating budget to function financially, and
WHEREAS, the Housing Authority desires to continue making payments in a timely
basis with proper authorization established, and
WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2016-
17.
NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin
Park as follows:
Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2016-
17 budget as its budget for fiscal year 2017-18.
Section 2, The Housing Authority Executive Director is hereby directed and authorized
to take any and all necessary actions to implement this budget.
Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized
to execute this resolution indicating its adoption by the Housing Authority.
Section 4. That this Resolution shall become effective retroactively as of July 1, 2017.
Section 6. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.
PASSED, APPROVED AND ADOPTED on this 19' day of July 2017.
Manuel Lozano, Chair
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the
City of Baldwin Park at a special meeting of the Housing Authority on July 19, 2017, by the
following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
RESOLUTION NO. SA 2017-011
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN
PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING
A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE
2016-17 BUDGET FOR FISCAL YEAR 2017-18 PENDING FINAL APPROVAL
OF THE 2017-18 BUDGET
WHEREAS, the Successor Agency needs an operating budget to function financially,
and
WHEREAS, the Successor Agency desires to continue making payments in a timely
basis with proper authorization established, and
WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2016 -
17.
NOW, THEREFORE BE IT RESOLVED by the Successor Agency of the City of Baldwin
Park as follows:
Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2016-
17 budget as its budget for fiscal year 2017-18.
Section 2. The Successor Agency Executive Director is hereby directed and authorized
to take any and all necessary actions to implement this budget.
Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized
to execute this resolution indicating its adoption by the Successor Agency.
Section 4. That this Resolution shall become effective retroactively as of July 1, 2017.
Section 6. The City Clerk, or her duly appointed Deputy, is directed to attest thereto.
PASSED, APPROVED AND ADOPTED on this 19th day of July, 2017.
Manuel Lozano, Chair
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the
foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the
City of Baldwin Park at a special meeting of the Successor Agency on July 19, 2017, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
ITEM #
STAFF REPORTj ji%
SUMMARY
This report requests that the City Council approve the following a specific plan amendment
modifying language in Section 4. 1.11 of the Specific Plan prohibiting a gate and adding language
and development standards allowing an electronic, retractable sliding gate.
FISCAL IMPACT
There will be no fiscal impact to the City as a result of the approval of the language modification
to the existing specific plan.
RECOMMENDATION
Staff and the Planning Commission recommend that the City Council open the public hearing
and following the public hearing adopt Resolution 2017-194 entitled, "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING A CHANGE
TO LANGUAGE CONTAINED IN A SPECIFIC PLAN (SP 08-01MOD) MODIFYING
AND ADDING LANGUAGE IN SECTION 4.1.11 OF SP 08-01 TO ALLOW A
RETRACTABLE GATE ALONG THE VEHICULAR ENTRANCE ON FOSTER
AVENUE SUBJECT TO DEVELOPMENT STANDARDS (LOCATION: BELLA VITA
HOMEONWER'S ASSOCIATION (APN: 8552-022-116); APPLICANT: PHIL SILVER,
REPRESENTING BELLA VITA HOMEOWNER'S ASSOCIATION CASE NO.: SP 08-
01MOD)' .
TO: Honorable Mayor and City Councilmembers
O
a
%
FROM: Amy L. Harbin, AICP, City Plai
THE',"'
r R,JFL
:-� v
DATE: July 19, 2017
SUBJECT: A REQUEST FOR CONSIDERATION OF AN
AMENDMENT TO AN EXISTING SPECIFIC PLAN (SP 08-01)
WHICH MODIFIES LANGUAGE PROHIBITING A GATE
(SECTION 4.1.11) ALONG THE VEHICULAR ENTRANCE ON
FOSTER AVENUE AND ADDS LANGUAGE IN SECTION 4.1.11
ALLOWING A RETRACTABLE SLIDING GATE SUBJECT TO
DEVELOPMENT STANDARDS INCLUDING: (1) ADJACENT
PROPERTY OWNER EXECUTING A HOLD HARMLESS
AGREEMENT, (2) PERMITS REQUIRED BY THE BUILDING
DIVISION, (3) MINIMUM 27 FOOT OPENING WHEN THE
GATE IS FULLY OPEN, AND (4) A MINIMUM OF A 25 FOOT
SETBACK FROM THE ROADWAY, PURSUANT TO SECTION
153.210.170.A OF THE CITY'S MUNICIPAL CODE (LOCATION:
BELLA VITA HOMEOWNER'S ASSOCIATION, ASSESSOR'S
PARCEL NUMBER: 8552-022-116; APPLICANT: PHIL SILVER
REPRESENTING BELLA VITA HOMEOWNER'S
ASSOCIATION; CASE NUMBER: SP 08-01MOD)
SUMMARY
This report requests that the City Council approve the following a specific plan amendment
modifying language in Section 4. 1.11 of the Specific Plan prohibiting a gate and adding language
and development standards allowing an electronic, retractable sliding gate.
FISCAL IMPACT
There will be no fiscal impact to the City as a result of the approval of the language modification
to the existing specific plan.
RECOMMENDATION
Staff and the Planning Commission recommend that the City Council open the public hearing
and following the public hearing adopt Resolution 2017-194 entitled, "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING A CHANGE
TO LANGUAGE CONTAINED IN A SPECIFIC PLAN (SP 08-01MOD) MODIFYING
AND ADDING LANGUAGE IN SECTION 4.1.11 OF SP 08-01 TO ALLOW A
RETRACTABLE GATE ALONG THE VEHICULAR ENTRANCE ON FOSTER
AVENUE SUBJECT TO DEVELOPMENT STANDARDS (LOCATION: BELLA VITA
HOMEONWER'S ASSOCIATION (APN: 8552-022-116); APPLICANT: PHIL SILVER,
REPRESENTING BELLA VITA HOMEOWNER'S ASSOCIATION CASE NO.: SP 08-
01MOD)' .
SP 08-01 mod
June 21, 2017
Page 2
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)/NOTICING
A Notice of Public Hearing was mailed on June 8, 2017 to all property owners within the Bella
Vita Development, within a 300 -foot radius of the subject property and posted on the subject
property, City Hall, Barnes Park, and the Esther Snyder Community Center.
The modification to the language in the specific plan (SP 08-01) and, if approved, the subsequent
installation of the electronic, retractable vehicular gate is Categorically Exempt from the
California Environmental Quality Act (CEQA) pursuant to Article 19, Section 15301, 'Existing
Facilities' and no further environmental review is required.
I`L V a Q E I± R"IJ S 1. 1 fl IQJ I .:1),1 N G LAND USES
The subject property development is located near the northwest corner of Baldwin Park Blvd.
and Foster Ave. The development has street frontage along Baldwin Park Blvd. in addition to
street frontage along Foster Avenue and contains approximately 117,845 square feet (2.7 acres)
of lot area and is irregularly shaped. The adjacent zoning and land uses are listed in the following
table.
TABLE #I
ADJACENT ZONING & LAND USE
ADJACENT PROPERTY ZONING PROPERTY USE
LOCATION
North R-1 Single -Family Residence
........................ ....� ............_._. ._.....�......_.. ..........
South RG Multi -Family Residences
w ..................� _ ... ...�.._.............................
East R-1 Single -Family Residences
... .... ..... ._.___._ . ....... ._
West RG/R-1 Single Family Residence
PROPERTY HISTORY
Prior to the current development on the property of attached dwelling units, the property area
was previously developed and utilized as a mobile home park with 14 mobile homes. The table
below shows the actions taken to develop the property with the current attached dwelling unit
project.
TABLE #2
ENTITLEMENT SUMMARY
.__ DA"F:I+ REQUEST ACJ N I
Relocation Impact Report for the mobile
February 7, 2007 homes. Outlined steps required by State City ("otiticil approved
law to mitigate the impact of the mobile Resolution 2007-009
home park closure. _
Planning Commission recommendation Recommendation of approval
May 14, 2008 on a 52 attached unit multi -family by the Plannin_ g_Qommissionx
development Resolution PC 08-01
GASP OB.01 mod 2017 gale #2.doc
SP 08-01 mod
June 21, 2017
Pav,e 3
DATE
REQUEST
A '"HIOl'
..............._..�....
al Specific Plan to allow
Approval p for
������
City OLIII ,al approved
June 4, 2008
a 52 attached unit multi family
Resolution 2008-034
development
Approval and adoption of a mitigated
negative declaration of environmental
June 4, 2008
impact for a Development Plan, Zone
("lily Council approved
Change for a Specific Plan Overlay,
Resolution 2008-033
Conditional Use Permit and Tentative
m... �., ,...�..,_....W.�_........
Tract Mai?. . _.........
Modification of an existing specific plan
Recommendation of approval
October 14, 2009
and conditions of approval of City
by the Plannit C ,1 unissio n
Council Resolution 2008-034
Resolution PC 09-10
Approval of the modification to specific
November 18, 2009
plan 08-01 and the conditions of
approved
approval of City Council resolution
Resolution 2009-045
2008-034
DISCUSSION
The Applicant, on behalf of the Bella Vita Homeowners' Association, is requesting modification
of language in the Specific Plan (SP 08-01) which prohibits a vehicular gate along the street
frontages of Baldwin Park Boulevard and Foster Avenue,
11roiect Overview
The Specific Plan document, authorized under the State Government Code, is the regulatory
mechanism that enabled the construction of the existing development. The development has
frontage on both Baldwin Park Blvd. and Foster Ave. The fifty-two (52) tri -level condominiums
range from 1,471 sq.ft. to 2,093 sq.ft. of livable floor area with attached two -car garages. All
units, have three to four bedrooms and 31/2 baths. Private open spaces for each of the units are
provided via a combination of private decks (balconies), patios and porches. The common open
spaces areas throughout the project offer landscaped gardens, courtyards, fountains, and shaded
seating enclaves. Other project components include a tot lot and open play area for children,
trees, BBQ areas, decorative paving, 26 guest parking stalls and trash enclosures.
Vehicular ingress and egress to the project is provided from Foster Avenue via a common
driveway with a width of 28 feet. This driveway on Foster Avenue serves to provide the only
vehicular access to the dwelling units' private garages and the guest parking spaces. There are
three (3) pedestrian only gated accesses, two (2) along Baldwin Park Boulevard and one (1)
along Foster Avenue.
As part of the original approval for the project a conditional use permit was approved to provide
three (3) of the units to moderate -income households. Each of the affordable dwelling units has
an agreement recorded against it which ensures affordability of each unit for a minimum period
of thirty (30) years.
G:\SP 08-01 mod 2017 gate #2 dog.
SP 08-01mod
June 21, 2017
Applicant's Request
The Homeowners' Association believes that the installation of the vehicular gate at the Foster
Avenue driveway will deter suspicious people roaming the property and have a reduction in
burglary/alarm calls to the project. The proposal includes language which requires the
following:
1) Execution of a `hold harmless' agreement from the property owner directly
adjacent to the proposed location of the vehicular gate along Foster Avenue which
will `run with the land'; and
2) Los Angeles County Fire Department approval of the gate location and
mechanisms prior to obtaining a permit from the City; and
3) Minimum gate opening of 27 feet; and
4) Setback of the proposed gate of approximately 25 feet from the Foster Avenue
property line.
Police Activity at the Project
In an effort to document some of the challenges facing the residents of the project, staff
requested a listing of reported incidents from the City's Police Department between March 2014
to April 2017. Keep in mind, the table on the next page lists only the incidents wR l 11O l 141; to
the City's Police Department:
TABLE O
LISTING OF INCIDENTS MARCH 2014 TO APRIL 2017
Staff believes that the Applicant's request is justified in that there should be a reduction of calls
to the City's Police Department for suspicious persons and burglary/alarm calls if the vehicular
gate is installed as access to the site would be a deterrent to unauthorized individuals and limited
to residents or other authorized guests. Furthermore, the safety of the residents and their
property will not be adversely impacted because of the installation of the gate in that the
placement of the gate, the make and model have been thoroughly reviewed by the Los Angeles
County Fire Department per their development standards. Additionally, this proposed
modification by the Bela Vita Homeowners' Association to the specific plan to include a
vehicular entry gate along Foster Avenue will not have an impact upon the three (3) affordable
dwelling units as approved by City Council Resolution 2009-045.
G:\SP 08-01 mod 2017 gate #2 doc
SP 08-01 mod
June 21, 2017
Page 5
FINDINGS OF FACT—SPECIFIC PLAN
1) The specific plan is consistent with and provides for the orderly, systematic and specific
implementation of the General Plan.
The specific plan has already been `built out'. The development as facilitated by
the Specific Plan includes fifty-two (52) attached, 3 -story, multi -family residential
structures, each between 3-4 bedrooms and 3-3.5 bathrooms having between
1,471 and 1,905 square feet of floor area. Each unit has a 2 -car attached garage
and there are a total of 26 guest parking spaces throughout the complex. Each
unit has private open space areas totaling not less than 100 s.f. The units facing
Baldwin Park Boulevard have a direct pedestrian -oriented environment through a
continuous street -frontage, pedestrian connections and ground -floor design
features that provide a visual link to the street and sidewalk. There is one
vehicular entrance to the property on Foster Avenue as well as 3 gated pedestrian
entrances from both Baldwin park Boulevard and Foster Avenue.
The addition of the vehicular gate along Foster Avenue will not have an impact
upon the General Plan and will provide the residents with a sense of safety with a
more controlled community.
2) The land use and development regulations within the specific plan are comparable in breadth
and depth to regulations contained in this chapter.
The Development regulations contained in the specific plan have not changed and
are comparable to the regulations contained in the City's Zoning Code. The only
exception is the addition of language which allows for the placement of a
mechanical vehicular gate at the vehicular entrance on Foster Avenue. Said gate
is proposed to be setback from the property line approximately twenty (20) feet,
which is a consistent with or a deeper setback when compared with other existing
vehicular gates to multi -family projects within the surrounding area.
3) The specific plan will not adversely affect the public health and safety or result in
incompatible land uses.
The deletion of language contained in the specific plan which would enable the
installation of a vehicular entry gate at the only vehicular entrance along Foster
Avenue would not adversely affect the public health and safety as the proposed
vehicular gate has been reviewed and vetted and will be subject to final approval
by the Los Angeles County Fire Department prior to obtaining permits from the
City. Additionally, installation of the vehicular gate will not result in
incompatible land uses as there are several adjacent and nearby properties with
vehicular gates which limit ingress and egress to their properties.
GASP 08-01 mod 2017 gale #2 doc
SP 08-01mod
June 21, 2017
Pave 6
4) The specific plan provides the framework to phase and pace growth within the specific plan
area so as to ensure completion of all necessary public facilities concurrently with
completion of development entailed in the specific plan.
As mentioned prior, the Specific Plan is `built out' at this time with fifty-two (52)
attached dwelling units, open spaces, and guest parking. All necessary public
improvements as required by the City's Public Works Department were installed
and completed prior to the completion of the development.
5) The specific plan identifies adequate financing mechanisms for the infrastructure and public
facilities required to support the development.
There are no financing mechanisms noted in the specific plan and as mentioned
above the Specific Plan is already `built out' with all of the units since about
2012.
CONDITIONS OF APPROVAL
1) That the language contained in the Specific Plan shall be modified to allow a retractable
sliding vehicular ingress/egress gate along Foster Avenue as shown in Attachment #1; and
2) The subject Property shall be developed and maintained in substantial accordance with
Exhibit "A", dated May 24, 2017 except as modified herein; and
3) That all conditions of approval of Planning Commission Resolutions PC 08-01 and PC 09-10
shall remain in full force and effect except as related to a vehicular gate along Foster Avenue;
and
4) That all conditions of approval of City Council Resolutions 2008-033, 2008-034 and 2008-
045 shall remain in full force and effect except as related to a vehicular gate along Foster
Avenue; and
5) That the applicant shall obtain Los Angeles County Fire Department approval on the
proposed installation of the retractable mechanical sliding gate prior to obtaining permits
from the City's Building Department; and
6) The Homeowner's Association (HOA) shall be required to verify (provide in writing) that the
HOA's Covenants, Conditions and Restrictions (CC&R's) for the HOA, will or will not
need to be modified to reflect the proposed retractable, sliding vehicular ingress/egress gate
along Foster Avenue. Should the CC&R's be required to be modified, the modifications
shall be provided to the City for review. The applicant shall assume monetary responsibility
for City Attorney review of the CC&R's. CC&R's shall be reviewed and approved by the
city attorney prior to receiving final approval for the vehicular gate; and
7) That the applicant shall comply with all conditions of approval within six (6) months after
the date of approval of the Specific Plan Modification by the City Council or approval of the
specific plan modification shall become null and void and will be subject to revocation
pending a hearing by the Planning Commission or the City Council on appeal. Furthermore,
GASP 08-01 mod 2017 rete #2.dre
SP 08-01 mod
June 21, 2017
any costs associated with the revocation of this conditional use permit shall be paid by the
applicant and/or owner; and
8) That the applicant shall sign a notarized affidavit within ten (10) days after the entitlements
are approved by the City Council stating that the applicant has read and accepts all of the
conditions of approval.
PLANNING COMMISSION ACTION
The Planning Commission voted 4-0 recommending the City Council approve the proposed
Code Amendment and Development Agreement at their meeting on May 24, 2017.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney as to legal form and content.
ALTERNATIVES
Should the City Council elect not to approve the Specific Plan Amendment, the proposed
retractable vehicular gate would not be able to be installed.
ATTACHMENTS
#1 - Red -lined Copy of the Specific Plan Language Changes
#2 - Exhibit "A", dated May 24, 2017
#3 - Vicinity Map
#4 - Application Form and Statements
#5 - Resolution 2017-194
✓G6F1 06.,01 uruod 2017 gave #2 ortloe
RED -LINED COPY OF" TI.IE, SPECIFIC PLAN
,LANGUAGE CHANGES
SPECIFIC PLAN
SP 08-01
1.0 INTRODUCTION
1.1 PURPOSE AND INTENT
This Specific Plan ("Plan" or "Specific Plan") is enacted in accordance with Section 65450 of
the Government Code of the State of California and other applicable law. The purpose of this
Plan is to provide for the development of a 52 unit multi-level residential development on
certain real property to which this Plan applies. The Plan as such, will allow the site to be
developed in accordance with the City's adopted General Plan, Multi -Family Residential
Design Guidelines and applicable provisions of the City's Municipal Code. The Design
Review Committee has evaluated the project based on architectural design, aesthetic quality,
compatibility of design with adjacent land uses, conformance with the General Plan and all
adopted development standards, design guidelines and development agreements.
The density requirements, development standards, land use restrictions and changes to
design guidelines identified in this Specific Plan are intended to replace requirements and
take precedence over the City's Zoning Ordinance within the Specific Plan Area. The
Specific Plan shall govern any proposed development within the Specific Plan Area. In such
cases where the Plan is silent the City's Municipal Code and Zoning ordinance shall apply.
This Specific Plan addresses issues relating to land uses, specific development
standards relating to residential development, design, building type and scale giving
nearby property owners and developers certainty and incentives to improve the existing built
environment and increase overall investment.
1.2 LOCATION AND SETTING
The subject property is located near the northwest corner of Baldwin Park Blvd. and Foster
Ave. The property has primary frontage along Baldwin Park Blvd, with a secondary frontage
along Foster Ave. and contains approximately 117,845 square feet (2.7 acres) of lot area
("Specific Plan Area" or "Plan Area"). Properties located to the north and west of the site
are zoned R-1 (Single -Family Residential) and developed with single-family residences.
The property located to the south and east (northwest corner of Baldwin Park Blvd. and
Foster St.) is currently developed with a 2 and 3 story apartment complex and is zoned RG,
Residential Garden. Properties at the southwest corner of Baldwin Park Blvd. are also zoned
RG, Residential Garden and are developed with a mixture of single-family and multi -family
residences. Properties located on the east side of Baldwin Park Blvd. are zoned and
developed with single-family residences. These properties, including the Plan Area, are not
within a Redevelopment Project Area.
The Plan Area is currently an abandoned mobile home park with 14 existing mobile homes.
A single-family dwelling unit also exists on the northern parcel along Baldwin Park Blvd.; all
structures will be demolished to accommodate the new development. In addition, the City
Council approved by Resolution (Resolution No. 2007-009) the Relocation Impact Report on
February 7, 2007.
All necessary shopping, medical, commercial, recreational and transportation facilities are
conveniently located within a 1/2 mile or are easily accessible by frequently operating public
transportation provided by the Metropolitan Transit Authority (MTA), Foothill Transit and
the City's fixed -route shuttle. The nearby 1-10 San Bernardino Freeway provides
additional access to downtown Los Angeles. All utilities are available adjacent to the site
on Baldwin Park Blvd. and Foster Ave. and are adequate to serve the proposed
development with minimal off-site improvements.
An existing fire station (Station 29) is located within 2 miles north of the site and fire
hydrant access throughout the site is or will be provided per the Los Angeles County Fire
Department regulations within 150 feet of all portions of the development.
Baldwin Park City Hall, with all of its administrative and public facilities and Police
Department are located approximately 1.5 miles from the proposed development. The post
office is also located within 2 miles of the site. The Los Angeles County Public Library is
located within 1 mile of the site.
Recreational and leisure opportunities are provided by parks and facilities conveniently
located throughout the city. There are six (6) parks located in the City, providing
approximately 27 acres of open space. These parks include one community park, four
neighborhood parks and one baseball park. The following table illustrates the location,
acreage, amenities and type of recreational resources available to the community. In
addition, the County of Los Angeles operates regional parks in surrounding cities.
-_W.....
City Park/Facility
Acres
Amenities
12
Community Center, Senior Center, pool,
Morgan Park
multipurpose sports courts, playground
equipment, small amphitheater, picnic benches
..._...Aw_.._
Barnes Par k
5.6
Community Center,Playground, field sports
..._............ _ .......
...._....
Tee n Center, Skate Park, sports courts,
Central Park West3.6
la ground equipment, tot lot
Roadside Park
2
Picnic Benches
....... �� _.
Nature
._
4
_ .................
Passive recreation, tot playground, covered
Walnut Creek Park
icnic areas �..�
..�.._�.........
Syhre Park _
1.1
Baseball Field, passive open space . _.._ ...... �,, .
2.0 ENVIRONMENTAL REVIEW AND COORDINATION
This Specific Plan was prepared in coordination with an environmental review and
assessment process conducted by the City. As a result of that assessment, it has been
determined that the Specific Plan will not have a significant impact on the environment,
and a Draft Mitigated Negative Declaration of Environmental Impact has been
prepared.
3.0 LAND USES
The City maintains discretionary authority for many types and aspects of land
development projects. Compliance with land use development standards for this project
within the Plan Area will be required as part of Planning Commission and/or City Council
review of development applications. Permitted uses allowed pursuant to this Plan shall be:
Multi -Family Residential
4.0 DEVELOPMENT STANDARDS PURPOSES AND INTENT
The provisions of this Plan have been established to provide for the orderly development of
the Plan Area. Application of the Plan is intended to protect the health, safety, and welfare of
the community. In order to provide relief and allow deviations from the development
standards and Zoning Code requirements the following control mechanisms shall be
applied. As to all issues wherein this Plan is silent, the City's codes and ordinances and
codes shall apply
4.1 DEVELOPMENT STANDARDS- DEVELOPMENT PLAN (SITE PLAN)
The following development standards shall apply to the overall residential development within the
Plan Area.
4.1.01 MAXIMUM DENSITY
The site plan attached
hereto and incorporated herein by
this reference identifies the
boundaries for a multi -family residential development. The density
shall not exceed 19.2 units
per acre.
Maximum
ExistingZoning m.,
Proposed New
Density
Code Requirement
Zoning Code
Specific Plan
Requirement
Multi -Family
20 dwelling
20 dwelling
19.2 dwelling units/acre
Residential
units/acre
units/acre
maximum
maximum
maximum
4.1.01 YARD AREAS (Setbacks)
The following required yard areas shall be observed:
Front Yards: Baldwin Park Blvd.— 7 feet minimum
Foster Ave. —11 feet minimum
Side Yards: 10 feet minimum
Rear Yards: 10 feet minimum
4.1.02 MINIMUM FLOOR AREAS - Each dwelling unit shall have and maintain minimum gross
floor areas, excluding private patios, balconies and garages as follows:
Number of
Proposed New
Proposed New
Zoning Code
Yard Areas
Existing Zoning
Zoning Code
Specific Plan
(Setbacks)
Code Requirement
Requirement
Efficiency Units
(Front)
500 s.f.
Not permitted
East - Baldwin
650 s.f.
7 feet (raised patio) /
Park Blvd.
20 feet 20 feet
13 feet (primary building)
South - Foster
11 feet (raised patio) /
Ave.
20 feet 20 feet
22 feet (primary building)
. .... .. . _.�
(Side)
.. ........ .......... .m m. .................._
North- Adj. To
20 feet 20 feet
10 feet
R-1 Zone
1,471 s.f.
Units
(Rear)
West- Adj. To
20 feet 20 feet
10 feet
R-1 Zone
.. ............. ....._ ......
_,.....m.
South- Adj. To
Foster Ave and
10 feet 20 feet
10 feet
R -G Zone
All setback areas are
required to be landscaped in accordance
with the required Landscaping
and Irrigation Plan.
Mailboxes shall not be located within
the parkways (public right-of-way)
along Baldwin Park Blvd
or Foster Ave. and shall be provided
and grouped together (gang
boxes) on-site outside
of the setback areas.
4.1.02 MINIMUM FLOOR AREAS - Each dwelling unit shall have and maintain minimum gross
floor areas, excluding private patios, balconies and garages as follows:
Number of
Existing Zoning
Proposed New
Zoning Code
Specific Plan
Bedrooms
Code Requirement
Requirement
Efficiency Units
450 s.f.
500 s.f.
Not permitted
650 s.f.
700 s.f,
Not permitted
nits _W...850
Two-bedroom
s.f.
900 s.f.
Not permitted
Units ...��_..
��.........�.._
�...�
Three-bedroom 1
1,050 s.f...........
00
, 11.s.f,
1,471 s.f.
Units
_.._. �. ...._
Four-bedroom
Units
....._�. ...��._.
1,200 s.f.
1,300 s.f.
1,905 s.f.
4.1.03 BUILDING LENGTH AND HEIGHT
No building or structure shall be constructed in excess of 204 feet in length. No building or structure
shall be constructed of a height exceeding 3 stories or 35 feet.
Building HeightBuilding Length
Existing Zoning Code Proposed Specific Exist ng Proposed Specific
mc
._.. ...... ..� ... ..... .�.. �
Requirement New Zoning Plan Zoning Code Iiew Zo►iing Plan
Code RegLflrernent Code
_______ R eq uirement _.._._��..._._�...............� _..� _.._�... .__�....._
Re uirement
27 feet 35 feet 35 feet 125 feet 125 feet 204 feet
4.1.04 OPEN SPACES
Private Open Space- Each dwelling unit shall provide private open space areas in the form of a
balcony or a porch having access from the main dwelling unit. All balconies and porches shall be
substantially enclosed by a solid wall or rail at least 48 inches in height and shall have a minimum
of 100 square feet in area with a minimum dimension of 8 feet and a vertical clearance of not less
than 8 feet. Items that may be stored on the balcony shall be limited to patio furniture, potted
plants, and outdoor bar-be-que, which shall be addressed in applicable CC&R's.
Existing Zoning Code Proposed New Zoning Code
Requirement - Private Open Requirement- Private Open Specific Plan
Space Space
Minimum 100 s.f. per unit Minimum 200 s.f. per unit Minimum 100 s.f. per unit
Common Open Space -All residents shall be provided with common open space areas conveniently
located throughout the Plan Area as follows:
Existing Zoning Code Proposed New Zoning Specific Plan
Requirement- Common Code Requirement-
wOpen Space_._..._..... Common Open_ .
Minimum 200 s.f. per unit Minimum 250 s.f. per unit Minimum 237 s.f. per unit (52)
(52) = 10,400 s.f. minimum (52) = 13,000 s.f. minimum = 12,318 s.f.
Amenities shall include water fountains, picnic tables and benches, bar-be-que stands, decorative
trellises, and a tot lot. A total of four (4) decorative water fountains shall be provided throughout
the Plan Area. Each of the two inner courtyard areas shall include at minimum a 10' X 10'
fountain. Two additional water fountains with shaded seating enclaves shall be provided between
buildings and within pedestrian walkways.
Except for the entrance to the community from Foster Avenue and the perimeter
fencing along shared property lines, the common open space areas shall not be enclosed and
shall be free of any perimeter fencing.
4.1.05 PARKING
Parking for the Plan shall be provided on site and located within the Plan Area and not visible
from the public right-of-way. Each unit shall provide a 2 -car garage that is independently and
privately accessed.
A minimum of twenty-six (26) guest parking spaces shall be provided and shall be grouped
within the designated areas throughout the site and shall be easily accessible.
Parking
Existing Zoning
Proposed New
Specific Plan
Code Requirement
Zoning Code
.......... .........
Requirement
_.....� ����.._..._.......�_���
_.....�....m._,,,..
Private: Guest:
2 -car garage per unit
2 -car garage per unit
2 -car garage per
unit
3/4 space per unit with
1 space 13 dwelling
3 bedrooms & 1-1/4
units (18 total spaces)
1 space 12
space per unit with 4
dwelling units (26
bedrooms (41 total
total spaces)
spaces)
The minimum dimension for a guest parking stall shall be 8'6" X 18'. Guest parking signs shall
be provided for each guest parking area and shall not exceed 22" X17" in size.
4.1.06 ARCHITECTURE
The architecture for the entire development shall be that of an urban contemporary theme. Design
shall be distinctly California Urban with contemporary geometric shapes accented with gentle curves
and decorative facade trims. Raised front porches, balconies and decks, oversized windows, double
patio doors and wrought iron railings shall be provided. Classic stucco finishes combined with natural
stone trim with polished metal front door overhangs and clean building lines shall depict a modern,
technology based influence.
4.1.07 PEDESTRIAN ORIENTATION
Buildings along Baldwin Park Blvd. and Foster Ave. shall be located so as to provide pedestrian
access from the street. A five-foot wide pedestrian walkway with dense landscaping shall be
provided along the perimeter of the project area to provide access to the individual units and
linkage to the common open space area throughout the Plan Area.
4.1.08 CIRCULATION
Primary vehicular ingress and egress to the site shall be provided from Foster Avenue. Pedestrian
access entries shall be provided along Baldwin Park Boulevard and Foster Avenue. The common
driveway width and parking areas shall be designed to meet Fire Department requirements and
to avoid any potential circulation issues.
4.1.09 LIGHTING/SECURITY
The outdoor lighting system shall be compatible with the architectural theme of the structures and
shall enhance the building design and adjacent landscape. Lighting standards and building fixtures
shall be of a design and size compatible with the building and adjacent areas.
All lighting shall be designed and installed to minimize illumination onto adjacent properties. Parking
lot lighting and exterior building lighting shall be shielded and directed downward to prevent spillover
lighting. Excessive brightness shall be prohibited.
Security lighting, including but not limited to, motion sensor lights shall be installed
throughout the Plan Area to provide adequate lighting. Lighting shall be installed at all entryways,
parking areas, common open space areas, residential front doors and garages.
All proposed lighting shall be reviewed and approved by the Planning Division prior to installation.
The Police Department shall likewise review and approve all proposed lighting to ensure that
any and all potential safety issues are addressed.
4.1.10 SIGNAGE
Any signs throughout the Plan Area shall have sufficient scale and proportion in its design and in its
visual relationship to buildings and surroundings. Every sign shall be designed as an integral
architectural element of the building and Plan Area to which it principally relates. The colors,
materials and lighting of every sign shall be restrained and harmonious with the building and Plan
Area to which it principally relates and shall be consistent with the architectural theme.
Signage shall be subject to the City's sign permitting process and shall be limited to the following:
One (1) monument sign shall be provided within the front yard setback along Foster Ave. The
monument sign may not exceed six feet in height and 80 square feet in sign face area; and Guest
parking signs shall be provided for each individual stall and shall not exceed 22" X17" in size; and
Name plates identifying addresses shall not exceed 2 square feet in size; and Directional signs shall
not exceed 3 square feet in height; and Real Estate signs shall not exceed 32 square feet in sign
face area and shall be prohibited within the public right of way and the setback areas.
4.1.11 WALLS AND FENCES
The development shall involve the construction of block walls around the perimeter of the Plan Area.
Walls shall be a maximum of ten (10) feet, measured from top of footing, and not less than six (6)
feet or more than eight (8) feet above finished grade. Wall height must be in compliance with
Section 1 53.324(b) of the City's Municipal Code. Articulation in the wall must be provided, at a
maximum, every forty (40) feet. Articulation must be in the form of pilasters or, offset every forty
(40) feet maximum and must be differentiated with a contrasting texture and color from the main
wall areas. Walls and pilasters must be finished with an earth tone colored texture coat. All walls
and pilasters shall have a decorative cap subject to approval by the Planning Division. No walls
or fences shall be permitted along the street frontages of Baldwin Park Boulevard and Foster
Avenue except as noted below. The construction of the perimeter block walls shall be set back 15
feet from the edge of the public right-of-way (sidewalk).
The wall located along the side of the main driveway entry (south-east property line) shall be
constructed with decorative split -face block with a decorative cap. Plans for the location and design
of said walls shall be submitted for review and approval by the Building and Planning Division prior
to obtaining building permits for said wall. All new perimeter walls shall be erected prior to
the commencement of building construction.
A retractiitmllle Odin t gate shall be perlrnitted to be installed at the l:,`r° ster Avenue driveway irito thri
r*rmmmlrriunoity with the t`oHo lrig restriirtions
1 aye hold ...tim rrrillless agreerrient shall be tiled w0i the 'ity for lirevir w and approval bythe City
:mpen
Atti°mrriey, inr� errmnifying the t'tity, its l"1. partrr°m is and I°Iersonnr��lll t'ollr, any noise associated
� � p.. g p gr''r' r'irmg and
wittm noise to ttmc� r'r orrtirrr� of the rtr'm� rriotrrrfl gate rror'Ir'IU rrrUlr�r'mtn, gate
closing, etc, "lm'his hold ...harrrmless aglrr" ernent shall"run with the larid" rmrealrmintt that
successive ownei's ofthis urluit rmlhr illi be bound imry them s,arrlue agreerrient
,. e�palrm to erlrrmit .�h .. Safety Department art.
�m � � w �, all br�� irfe�liromt by th��, 'ti.filrtl111ric°t tt�, ��s�t'r:�ty .n�1 rruerit t'rrr timie crrri strurrtimrn r:mt
than, motorized enti y gate
3. T'he nrinirnurn operlikig ot'tllVre r°tdvewr y shallll be 27fbet wide whei°m the gate is fully retracted.
t m m , 5'
Il�hrr� t'armn� rrt tllimm gate �rlliluall br;� �i�t trmimk trrri�rm the Ilrir�mdwa a rliriirmliirrluirllrrm of g.� t`ei.mtw
4.1.12 REFUSE FACILITIES
A minimum of two (2) trash enclosures shall be provided. Each of the enclosures shall be constructed
to accommodate two (2) bins and a recycling area. Construction shall be in accordance with the
standards set by the City's waste hauler (Waste Management) and shall have a minimum
dimension of 10' X 20'. Both enclosures shall be designed to include a decorative wood trellis atop
and shall be secured and locked such that it can only be accessed by the city's waste hauler
(Waste Management) and residents of the development.
4.1.13 LANDSCAPING
The landscaping required pursuant to this Plan shall comply with the City's Landscaping Design
Manual, shall be compatible with surrounding and adjacent uses.
A Landscaping and Irrigation Plan may be submitted for review and approval after plan check (see
condition h of Resolution)
A detailed Landscaping and Irrigation Plan designed by a licensed landscape architect shall be
submitted with the plan check submittal to the Building Division.
Landscape treatment shall be provided to enhance architectural features, strengthen vistas and
provide shade. Unity of design shall be achieved by repetition of certain plant varieties and
other materials and by correlation of adjacent developments.
Plant material shall be selected for interest in its structure, texture and color and for its ultimate
growth. Plants that are hardy and harmonious to the design and of good appearance shall be
used. Drought tolerant landscaping shall be provided.
In locations where plants will be susceptible to injury by pedestrian or motor traffic, they shall be
protected by appropriate curbs, tree guards or other devices. Parking areas and circulation areas
shall be enhanced with landscaped spaces containing a tree or tree groupings.
Upon approval of the proposed Landscaping and Irrigation Plan by the Planning Division, the
landscaped areas shall be installed and permanently maintained in accordance therewith. Said
maintenance shall be included and required by the CC&Rs.
All trees planted shall be a minimum size of 24" box or greater and shall be planted with deep
root barriers. The four (4) trees within the two interior courtyards shall be a minimum size of 36" box
and shall be planted with deep root barriers. Trees in the guest parking areas shall be of a
species to provide substantial canopy cover after 5 years of maturity.
The precise size and species of trees shall be identified on the Landscape and
Irrigation Plan submitted during Plan Check.
4.1.14 MAINTENANCE
The Plan Area, including but not limited to, buildings and landscaped areas shall be continuously
maintained. The use of stucco, stone trim, wrought iron and other finishes must be conducive to
easy maintenance and upkeep. Materials and finishes shall be selected for their durability and wear
as well as their beauty. Configurations that tend to catch and accumulate debris, leaves, trash, dirt
and rubbish shall be prohibited.
Ongoing maintenance for the entire project site shall be, addressed in detail in the CC&R's. The
residential home owners association shall enforce their own CC&R's. A maintenance schedule shall
be included in the CC&R's.
4.1.16 UTILITIES
All existing and proposed utilities shall be underground. All existing overhead utilities along Baldwin
Park Blvd. (property line to property line street frontage of the property) shall be relocated
underground. Each unit shall be serviced by an individual service and shall be accessed from the
exterior and connected to the underground system. Fiber optic connections are strongly
encouraged. For the undergrounding of the overhead utilities along the Foster Avenue portion of
the property, the City may accept a payment in -lieu as determined by the City's Engineering Division.
The payment in -lieu shall be prorated along that portion of the subject property which fronts the
east side of Foster Avenue.
4.1.16 SUBDIVISION MAP LEGAL REQUIREMENTS
Pursuant to state law, the City of Baldwin Park is vested in the regulation and control of design
and improvements of common interest subdivisions. This development will require application and
approval of a Tentative Tract Map for the conversion of three (3) lots into fifty-three (53) lots for a
residential planned development (52 residential units and 1 common area). No lot shall be
created with awidth less than 20 feet and a depth less than 40 feet.
Existing Zoning Code Proposed New Zoning Specific Plan
Requirement Code Requirement
Width.._..50 feet (m�.n ....,. Width - 50 feet min. -_.__. Width ._..20 feet
(m.i -.
... ... . ..............
,) (min.) eet (min.)
Depth - not identified Depth - 50 feet Depth - 40 feet (min.)
No subdivision shall be approved unless those on-site and off-site improvements which are
found by the City Engineer to be reasonably necessary to service the units being created are
constructed or guaranteed to be constructed by the sub -divider, which include, but are not
limited to, the following improvements:
a. Developer shall provide a domestic water distribution system that is designed and
constructed to service each unit in accordance with said water provider's development
standards. A loop system shall be incorporated into the design of the water system
as approved by the Valley County Water District.
b. Developer shall provide a sewer system designed and constructed to serve each unit in
accordance with the Los Angeles County Sanitation District's development standards for
said sewer systems.
c. Developer shall provide a storm water drainage system designed and constructed to
serve each unit. The internal system shall carry water to the main line along the Foster
Ave. and shall be designed with maximum on-site infiltration as approved by the City
Engineer. With prior approval of the City Engineer, partial surface storm water
conveyance, where necessary, can exit onto Baldwin Park Blvd.
d. Developer shall provide a private common driveway designed and constructed to serve
each unit and shall meet the minimum standards as required by the Los Angeles
County Fire Department.
e. Developer shall provide underground systems designed and constructed to provide all
necessary utilities to each unit proposed to be created, including, but limited to, facilities
for water, natural gas, electricity, CATV and telephone services. Fiber optic connections
are strongly encouraged. Connection panels shall be individually connected and metered.
All meters shall be screened from view and protected from vehicular traffic.
f. Developer shall provide a traffic regulatory system including necessary traffic signals,
signs, pavement markings and stripings.
4.1.17 SALE OF DWELLING UNITS
This Specific Plan will require that the dwelling units be sold at market rate and not retained
by the developer/owner for the purposes of renting or leasing. Pursuant to the
conditional use permit approval, three (3) of the residential units shall be set aside for
qualified moderate income households. The applicant shall be responsible for providing
qualifying documentation to the City's Housing Authority for the three (3) moderate
income units. The city's Housing Authority shall have eight (8) business days to approve
the application package or deem the application package incomplete and submit comments
to the applicant. Documentation and approval must be completed prior to the issuance of a
Certificate of Occupancy for the units specified or moderate income. (See condition (z) of
Resolution)
4.1.18 HOMEOWNERS ASSOCIATION (RESIDENTIAL) - COVENANTS, CONDITIONS AND
RESTRICTIONS (CC&R's)
CC&R's creating a Homeowners Association (HOA) shall be required to be submitted to the
City's Planning Division for review and approval by the Planning Division, Engineering
Division, and City Attorney's Office prior to the certificate of occupancy. The CC&R's shall
require that the HOA enforce the CC&R's and shall include all requirements as provided
herein.
Before the first unit is sold, the developer shall record the CC&R's on all of the properties.
The CC&R's shall state that the CC&R's "run with the land", meaning that all successive
buyers are bound by the same covenants as the original purchaser.
5.0 DESIGN GUIDELINES
Building site and landscape design shall be in accordance with the attached Design Guidelines
(Exhibit "C").
Design Guidelines are regarded as an appropriate means of advancing Plan Area Development
goals. In particular, design guidelines can direct the Plan Area toward a more favorable
environment by disallowing poor design solutions and encouraging superior design practices.
Nonetheless, the applicable criteria are intended to express "intent" rather than absolutes,
thereby allowing a certain degree of flexibility as well as promoting creativity and innovation.
Deviation from the guidelines shall be considered by the Design Review Committee; however,
any deviations must exhibit a superior approach to fulfilling the intent, goals, and objectives of
the Design Guidelines.
6.0 IMPLEMENTATION PROGRAM
The implementation of this Specific Plan will be accomplished through the City's development
review process, considering development plans from concept to construction drawings. Upon
adoption of the Plan, developers and/or property owners may prepare and submit plans for
development within the Specific Plan Area. Development plans shall be prepared and submitted
for review in conformance with the provisions of this Specific Plan and the requirements of the
City's Municipal Code. Project review shall progress as follows:
The City's Plan/Design Review process shall govern the approval or denial of a more fully
developed design proposal, and no building permits will be issued until a proposal has received
approval from the City's Plan/Design Review Committee. A more complete description of this
process is provided as an attachment to the City's Plan/Design Review application form, and
within the City's Zoning Code (Section 153.656). Provisions for an appeal of the Design Review
Committee decisions to the Planning Commission and City Council shall be in conformance with
the City's Municipal Code and Section 153.661 of the City's Zoning Code.
The intent of Plan/Design Review is to promote and enhance good design and site relationships
in order to provide for more orderly development within the City. The overriding design principle
as established by the City's Zoning Code (Section 153.659.8) is as follows:
"integrate the physical architectural element with the streetscape and to visually screen
undesirable elements such as parking, storage, loading, refuse collection and similar areas from
the view of access streets, freeways and adjacent properties. "
While this is a general design principle, the attached set of design guidelines are provided as a
necessary means of clarifying appropriate design solutions, as well as providing a more
substantial framework for the design review of project proposals.
Project proposals shall also include an application for review of a Development Plan, which
plans shall be considered and approved by the City Council, following a recommendation
from City Staff and the Planning Commission. This procedure will follow Plan/Design Review,
and precede the submittal of construction drawing to the City's Building Division for Plan
Check approval. Construction drawings shall be drafted in compliance with an approved
Development Plan. Any other necessary entitlements (Zone Change) will be considered in
conjunction with the Development Plan. When the Tentative Map is submitted, it will be
reviewed in accordance with the Specific Plan and
Development Plan.
8.0 AMENDMENTS
The provisions of this Specific Plan, including but not limited to, the documents attached
hereto as Exhibits "A -C" inclusive, may be amended in the manner provided in Section
65450 of the Government Code as it now exists or as it may hereafter be amended.
Exhibit "A" -Area Map
Exhibit "B" - Land Use Diagram
Exhibit "C" - Design Guidelines
EXHIBIT 6A', DATEWMAY 24, 2017
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ATTACHMENT #3
VICINITY AP
4 �1
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VICINITY MAP
CASE NUMBER: SP 08-01 mod
LOCATION: Bella Vita Homeowner's Association
(APN: 8552-022-116)
DATE: July 19, 2017
LD W
gpU RC OF
U
� ♦ `' I ■ �
` � � � , ♦ I
i
TYPE OF APPLICATION
General Plan Amendment
Zone Change
_ Code Amendment
Development Plan
CRA Conceptual:Approval
APPLICATION INFORMATION
CITY OF BALDWIN PARK
PLANNING DIVISION
14403 E. PACIFIC. AVENUE
BALDWIN PARK, CA 91706
(626) 813-5281
Redevelopment Overlay
_ Zone Variance
Conditional Use Permit
_ Administrative Adjustment
Specific Plan 1 �1
Other
Name of Applicants) ,.Phil Silver for Baldwin Park Bella Vita HOA
Address 5655 Lindero Canyon Road, Suite 321, Westlake Village CA 91362
Phone No. 818/889-0402 x:17 Capacity Construction Consultant_ _ ...._
Owh6r(s) of Record-
katdwin arks Bella. Vita HOA c/o Baldwin Real Estate Management
Owner's. Address 50 East Boulevard, Suite 200, Arcadia CA 91006
PROPERTY INFORMATION
i
/► 1�1 ' - OZ _ l
Location V � 5�
a�
Assessor Parcel Number(s)
Tract and Lot Numbers)
Existing General Plan Designation d ffia'( E) C.C-)
Existing Zoning for each P r el
Existing Land Use eMu It t I
Code Section to be=VW
nded
Purpose of r quest U' �n G " Y-) I-_ 0..
CERTIFICATION T TEMF
Itwe acknowledge the filing of this application and certify that all the above Information is true
and acourate and that 11we have familiarized myself/ourselves with the relevant provision of the
Baldwin Park. Planning Division (Not(--: a person acting as agent of the owner of record must.
complete and have notarized the attached Owner's Affidavit from the legal owner.)
Cl �i ._®
Signature �.�� �A� Daae
-PW\,c_.. k. S\\r�A_
Signature Date
FOR CITY USE ONLY:
�1� -7
File Noy. Fe Received b Dat � T
C
BALDWIN PARK BELLA VITA HOA
Professionally managed by Baldwin Real Estate Management
April 19, 2017
Amy Harbin, City Planner
Planning Division
Community Development Department
City of Baldwin Park
14403 E. Pacific Avenue
Baldwin Park, CA 91706
RE: Baldwin Park Bella Vita HOA Specific Plan• -•081 Moc jjcatj„raw,I,
Dear Ms. Harbin:
The Homeowners Association known as Baldwin Park Bella "Vita HOA is requesting a modification to the
City of Baldwin Park's Specific Plan — 081 for the purpose of installing an electric sliding gate at the
entrance to our private driveway and parking areas from Foster Avenue. This is the only driveway
entrance into our 52 -unit community, which is bounded on two sides by multi -family properties and on
two sides by a major street (Baldwin Park Blvd.) and a side street (Foster Avenue).
This letter and the attached documents provide justification for the proposed entry gate system to our
private property, parking spaces and attached private garages.
There are unique circumstances in our neighborhood that justify the need for an entry gate at this area
of our community including, but not limited to maintaining the privacy of the community guest parking
spaces from the public who use our open-air parking when visiting the school grounds or other
commercial and residential areas in this neighborhood. Limited parking on Foster Avenue and other
public streets in the Immediate area result in unwanted public parking on our private property. In
addition to parking issues, there is open access at this area of our community even though we have
restrictive pedestrian access at other areas of the property line. Maintaining the security of our
community is impossible with such a public access from Foster Avenue.
In order to ensure this project would be acceptable to the City and other jurisdictions, we invited the LA
County Fire Department to participate in early feasibility discussions about the placement of a security
gate at our driveway. The Fire Department provided us with the opening requirements and requested a
preliminary submittal of the gate motor and operator. All requested information is or will be provided
to all departments having oversight of the building permit process to meet the requirements of the Fire
Department.
The proposed sliding gate system will not adversely affect the General Plan of the City. Numerous
properties in this area of Baldwin Park have gated entries, including nearly every property on Foster
Avenue and all surrounding streets.
50 East Foothill Blvd., Arcadia, CA 91006
(626) 821-5246
Page 1
There are no deed restrictions to prevent the installation of an entry gate. However, to ensure that the
community owner closest to the gate operator and gate system would not bring an action against this
Installation, an "upfront" requirement has been met to provide a notarized, "Hold Harmless Agreement"
as authored by the Baldwin Park City Attorney. That document, in addition to the site plan, elevations
and all requested documents that complete this land use modification application is attached as an
exhibit to the application.
Finally, the setback distance of the proposed gate system exceeds the minimum requirements of the
Public Works and Building Departments, and provides sufficient space on private property to lessen
impacts to traffic flow on Foster Avenue while the gate opens, allowing authorized access to our
property.
Thank you for your consideration of modifying the language in the Specific Plan and allowing our
community to install this gate system that provides our owners privacy, safety and cleanliness.
Respectfully,
Ph -i,& A SUArr--
Phil A Silver
Authorized agent for the Baldwin Park Bella Vita HOA
50 East Foothill Blvd., Arcadia, CA 91006
(626) 821-5246
OM
■ � �
� ' 1 �'
RESOLUTION PC 17-06
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK APPROVING A CHANGE TO LANGUAGE CONTAINED IN A
SPECIFIC PLAN (SP 08-01MOD) MODIFYING AND ADDING
LANGUAGE IN SECTION 4.1.11 OF SP 08-01 TO ALLOW A
RETRACTABLE GATE ALONG THE VEHICULAR ENTRANCE ON
FOSTER AVENUE SUBJECT TO DEVELOPMENT STANDARDS
(LOCATION: BELLA VITA HOMEONWER'S ASSOCIATION (APN: 8552-
022-116); APPLICANT: PHIL SILVER, REPRESENTING BELLA VITA
HOMEOWNER'S ASSOCIATION CASE NO.: SP 08-01 MOD).
THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. That the City Council of the City of Baldwin Park does hereby find,
determine, and declare as follows:
(a) That an application ("Application") for a modification to the
existing Specific Plan (SP 08-01) was submitted on behalf of the owner of
certain real property, located at 3427-3441 Baldwin Park Blvd. in the City
of Baldwin Park (Assessor's Parcel Number 8552-022-116), described
more particularly in the Application on file with the City Planner; and
(b) That the Application was sought to allow the approval
changes in language contained in the specific plan which prohibited a
vehicular gate along Foster Avenue; and
(c) That a duly noticed public hearing was held on said
Application by the City Council, and based upon evidence presented
including applicable staff reports and each member of the City Council
being familiar with the property, it was determined that the facts as
required by the Baldwin Park Municipal Code for the granting of such
Application are present and that the modifications to the specific plan
should be approved subject to the conditions of approval contained
herein; and
SECTION 2. The modification of the language in the Specific Plan (SP 08-01)
regarding the installation of a retractable vehicular gate is Categorically Exempt from
the California Environmental Quality Act, pursuant to Article 19, Section 15301, Existing
Facilities, no further review is required.
SECTION 3. The City Council does hereby adopt the following Findings of Fact
applicable to Specific Plans:
Resolution 2017-194
July 19, 2017
Pec°ie 2
(a) The specific plan is consistent with and provides for the
orderly, systematic and specific implementation of the General Plan.
The specific plan has already been 'built out'. The development as
facilitated by the Specific Plan includes fifty-two (52) attached, 3 -story,
multi -family residential structures, each between 3-4 bedrooms and 3-3.5
bathrooms having between 1,471 and 1,905 square feet of floor area.
Each unit has a 2 -car attached garage and there are a total of 26 guest
parking spaces throughout the complex. Each unit has private open
space areas totaling not less than 100 s.f. The units facing Baldwin Park
Boulevard have a direct pedestrian -oriented environment through a
continuous street -frontage, pedestrian connections and ground -floor
design features that provide a visual link to the street and sidewalk. There
is one vehicular entrance to the property on Foster Avenue as well as 3
gated pedestrian entrances from both Baldwin park Boulevard and Foster
Avenue.
The addition of the vehicular gate along Foster Avenue will not have an
impact upon the General Plan and will provide the residents with a sense
of safety with a more controlled community.
(b) The land use and development regulations within the
specific plan are comparable in breadth and depth to regulations
contained in this chapter.
The Development regulations contained in the specific plan have not
changed and are comparable to the regulations contained in the City's
Zoning Code. The only exception is the addition of language which allows
for the placement of a mechanical vehicular gate at the vehicular entrance
on Foster Avenue. Said gate is proposed to be setback from the property
line approximately twenty (20) feet, which is a consistent with or a deeper
setback when compared with other existing vehicular gates to multi -family
projects within the surrounding area.
(c) The specific plan will not adversely affect the public health
and safety or result in incompatible land uses.
The deletion of language contained in the specific plan which would
enable the installation of a vehicular entry gate at the only vehicular
entrance along Foster Avenue would not adversely affect the public health
and safety as the proposed vehicular gate has been reviewed and vetted
and will be subject to final approval by the Los Angeles County Fire
Department prior to obtaining permits from the City. Additionally,
installation of the vehicular gate will not result in incompatible land uses
as there are several adjacent and nearby properties with vehicular gates
which limit ingress and egress to their properties.
Resolution 2017-194
July 19, 2017
Paae 3
(d) The specific plan provides the framework to phase and pace
growth within the specific plan area so as to ensure completion of all
necessary public facilities concurrently with completion of development
entailed in the specific plan.
As mentioned prior, the Specific Plan is 'built out' at this time with fifty-two
(52) attached dwelling units, open spaces, and guest parking. All
necessary public improvements as required by the City's Public Works
Department were installed and completed prior to the completion of the
development.
(e) The specific plan identifies adequate financing mechanisms
for the infrastructure and public facilities required to support the
development.
There are no financing mechanisms noted in the specific plan and as
mentioned above the Specific Plan is already 'built out' with all of the units
since about 2012.
SECTION 4. The Application, as herein above described below, and the same is
hereby approved subject to the following conditions:
(a) That the language contained in the Specific Plan shall be
modified to allow a retractable sliding vehicular ingress/egress gate along
Foster Avenue as shown in Attachment #1 to the staff report dated June
21, 2017; and
(b) The subject Property shall be developed and maintained in
substantial accordance with Exhibit "A", dated June 21, 2017 except as
modified herein; and
(c) That all conditions of approval of City Council Resolutions
PC 08-01 and PC 09-10 shall remain in full force and effect except as
related to a vehicular gate along Foster Avenue; and
(d) That all conditions of approval of City Council Resolutions
2008-033, 2008-034 and 2008-045 shall remain in full force and effect
except as related to a vehicular gate along Foster Avenue; and
(e) That the applicant shall obtain Los Angeles County Fire
Department approval on the proposed installation of the retractable
mechanical sliding gate prior to obtaining permits from the City's Building
Department; and
Resolution 2017-194
July 19, 2017
Paae 4
Restrictions (CC&R's) for the HOA, will or will not need to be modified to
reflect the proposed retractable, sliding vehicular ingress/egress gate
along Foster Avenue. Should the CC&R's be required to be modified, the
modifications shall be provided to the City for review. The applicant shall
assume monetary responsibility for City Attorney review of the CC&R's.
CC&R's shall be reviewed and approved by the city attorney prior to
receiving final approval for the vehicular gate; and
(g) That the applicant shall comply with all conditions of
approval within six (6) months after the date of approval of the Specific
Plan Modification by the City Council or approval of the specific plan
modification shall become null and void and will be subject to revocation
pending a hearing by the City Council or the City Council on appeal.
Furthermore, any costs associated with the revocation of this conditional
use permit shall be paid by the applicant and/or owner; and
(h) That the applicant shall sign a notarized affidavit within ten
(10) days after the entitlements are approved by the City Council stating
that the applicant has read and accepts all of the conditions of approval.
SECTION 5.v That the City Clerk shall certify to the adoption of this Resolution
and forward a copy hereof to the City Planner and the Applicant.
PASSED AND APPROVED this 19th day of July, 2017.
MANUEL LOZANO, MAYOR
Resolution 2017-194
July 19, 2017
Paae 5
ATTEST:.
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS.
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk, of the City of Baldwin Park, do hereby certify
that the foregoing Resolution No. 2017-194 was duly and regularly approved and
adopted by the City Council of the City of Baldwin Park at a regular meeting thereof,
held on the 19th day of July, 2017 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ALEJANDRA AVILA
CITY CLERK
ITEM NO. � Is
STAFF RKPOR,r
1 TO: Honorable Mayor and Members of the City Council
jhire rat
THE,��` 'ti FROM: Manuel Carrillo Jr., Director of Recreation &Community Sclrt�.
S oA IEL,,, DATE: July 19, 2017
SUBJECT: APPROVAL OF BALDWIN PARK DAY AT THE FAIR TAD
APPOINTMENT OF COMMUNITY HERO/ COMMUNITY GROUP
SUMMARY
The purpose of this report is to request approval to participate in the Baldwin Park Day at the LA County Fair
on September 6, 2017; and for City Council to recommend and appoint Community Hero/Community Group
that will represent the City of Baldwin Park at the special day festivities and parade.
FISCAL IMPACT
The fiscal impact to participate in the LA County Fair's Community Days — Friends of the Fair Discount
Program is in the amount of $750 to be used for the rental of a vehicle to participate in the Parade, as well as the
purchase any material and supplies associated with the parade participation. If approved, Baldwin Park
residents/business owners would save a total of $6.00 per admission ticket (originally $14 dollars). The fiscal
impact to the General Fund is $750.
RECOMMENDATION
Staff recommends that the City Council:
1) Authorize staff to coordinate the Baldwin Park Discount Day at the LA County Fair; and
2) Authorize the Director of Finance to appropriate $750 from the General Fund to cover the parade
participation; and
3) Recommend and approve a nomination for a Community Hero and Community Group (and
alternates) by Wednesday, July 19, 2017.
LEGAL REVIEW
The City Attorney has reviewed the agreement and approved it as to forma
BACKGROUND
The City of Baldwin Park's Recreation Department has applied to participate in the LA County Fair's
Community Days — Friends of the Fair Discount Program for the past two years to offer discounted tickets to
the Baldwin Park Community. After a recommendation by the Office of Supervisor Hilda L. Solis, the City of
Baldwin Park was invited to take part in the 2017 season fair festivities, naming September 6, 2017 as Baldwin
Park Day at the Fair. The LA County Fair's Community Days — Friends of the Fair Discount Program is a
highly competitive discount offer to City's who are interested in saving their communities $6.00 per admission
ticket (originally $14 per ticket), making the fair an affordable and accessible event for all communities. For
Baldwin Park families this represents an opportunity to experience a day at the fair at an affordable rate.
Baldwin Park Day at the Fair include a special parade invitation featuring a Community Hero, City Council,
and other community leaders and groups that are all invited to be part of the special day. Celebrating individual
cities and counties have been a part of the LA County Fair for 95 years. Over time, they have sought
Baldwin Park Day at LA County Fair
Page 2
July 19, 2017
additional ways to support communities and build mutually beneficial relationships where residents can come
and demonstrate pride in their city while enjoying the LA County Fair.
Fairplex will provide Friends of the Fair with:
• Discounted admission for all residents at the cost of $8 per person on Baldwin Park Day at the Fair on
Wednesday, September 6, 2017.
• Shared "reception" at the LA County Fair for up to 50 individuals (more can attend at their cost).
• Cash bar and free dessert bar (ice cream, cookies, fruit)
• Fairplex will honor the city's hero with an award from Fairplex
• Participation in the parade on their city's day at the Fair
• Fairplex to provide a "Run of Program" to the city for planning purposes for their reception two weeks prior to
their event
In order to be a Friend of the LA County Fair, the friend city will be required to:
Advertise the city's Day at the LA County Fair
1. Place an ad in city's Recreation Guide (year-round space for Fairplex —advertise the city's Day at the LA
County Fair. The rest of year, ad space will be used to promote programing of The Learning Centers at Fairplex
and Fairplex events).
2. Place an ad and promo code on the city website.
3. Place banners advertising the city's Day at the LA County Fair.
4. Provide $8 admission offer at their city's library.
5. Parade Participation: The city will provide three vehicles or entrants for the parade on their day. One of these
should be a vehicle to present either the city's hero or their elected officials. This can be a car, bus, flatbed
truck, float, etc. Parade entries are due two weeks prior to the city's Day at the Fair.
6. The city will provide the name of the hero by July 19, 2017.
7. VIP Reception:
• The city will designate an emcee for their reception to introduce their city's leadership and recognize their
hero. The name of your emcee is needed one week prior to your event.
• City to send invitation (tickets and wristbands) to guests of the reception one month prior to your day.
• The city will provide final guest list to Fairplex one week prior that will consist of. Council, Mayor, City
Manager, County Supervisor, Congressperson, Assemblyperson, State Senator, CEO of the city's Business
Association, Local School Board, School District Superintendent, Police Chief,- plus a guest for each of these
o One Hero (+5 guests each)/ Plus a list of 10 additional individuals and their guest.
• Fairplex will only cover the cost for the individuals who are on the guest list. If additional attendees arrive for
the reception who are not confirmed prior and not on the invitation list, they will need to pay the $8 Fair
admission cost but will not be allowed admittance to the reception.
If a Friend of the Fair is not able to meet all of these requirements for two consecutive years, they will no
longer be eligible for this program.
ALTERNATIVES
There alternative would to not participate in the LA County Fair's Community Days — Friends of the Fair
Discount Program.
ATTACHMENT
None.
JULY 19, 2 17
7:00 P
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
Manuel Lozano
Susan Rubio
Cruz Baca
Monica Garcia
Ricardo Pacheco
- Chair
Vice Chair
- Board Member
- Board Member
- Board Member
PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS
POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the Housing
Authority on any matter posted on the agenda or on any
other matter within its jurisdiction. If you wish to
address the Board, you may do so during the PUBLIC
COMMUNICATIONS period noted on the agenda. Each
person is allowed three (3) minutes speaking time. A
Spanish speaking interpreter is available for your
convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse a la Agencia nombrada en esta
agenda, para hablar sobre cualquier asunto publicado en
la agenda o cualquier tema que est6 bajo su jurisdicci6n.
Si usted desea la oportunidad de dirigirse a la Agencia, pods
hacedo durante el periodo de Comentarios del Publico
(Public Communications) anunciado en la agenda. A cada
persona se le permite hablar por tres (3) Ininutos. Hay un
int6rprete para su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public
inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours
(Monday - Thursday, 7.30 a.m. - 6:00 p.m.)
CALL TO ORDER
ROLL CALL
FINANCE AUTHORITY
REGULAR MEETING — 7:00 PM
Board Members: Cruz Baca, Monica Garcia, Ricardo Pacheco,
Vice Chair Susan Rubio and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos ser6 el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2]
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o
circunstancia especial. EI cuerpo legislative y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas
por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de
Gobiemo §54954.2]
CONSENT CALENDAR
TREASURER'S REPORT — APRIL AND MAY 2017
Staff recommends that Council receive and file the Treasurer's Report.
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the
State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to
the meeting. Dated this 13th day of July, 2017.
P ,
Alejandra Avila
Secretary
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for
public viewing and inspection at City Hall, 211d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin
Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-
mail at rx�yila ebrrlclrnlari�r�a.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact
the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to
make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)
ITEM �.
STAFF REPORT
TO; Honorable Mayor and City Coincilmembers
10
,I,°H U o
FROM: Rose Tam, Director of Finance
ter .,.-
SANADATE: July 26, 2017
1,,.,,,�au'`� SUBJECT: TREASURERS REPORT — APRIL AND MAY 2017
SUMMARY
Attached are the Treasurer's Reports for the months of April and May of 2017. The Treasurer's
Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing
Authority, and the Successor Agency to the Community Developmeni Commission (CDC). All
investments are in compliance with the City's Investment Policy and the Cxapfort-iia Government Code.
FISCAL IMPACT
None
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that Council receive and file the Treasurer's Reports for pril and May of 2017.
BACKGROUND
The City's Investment Policy requires the Treasurer's Report be submiteel to the Mayor and City
Council on a monthly basis.
CITY OF BALDWIN PARK
TREASURER'S REPORT
4/30/2017
INVESTMENT
INTEREST
PURCHASE
MATURITY
DESCRIIPTION
RATE,
DATE
DA��E
State of California Local
. . . ......... -.- .
15,335,294.68
. ........ -
15,335,294.68
A_ gency investment Fund
245,000.00
243,814.20
City
0.88%
Varies
Varies
Housing Authority
0.88%
Varies
Varies
Certificate of Depose
�ll.00
245,000.00
243,794.60
n'
-dapitai (ie' Bank US A NATCKS-N
1.16%
9114/2016
911412018
Wells Fargo Bank NA SIOUX Falls
1.15%
9/14/2016
9/14/2018
JP Morgan Chase Bank NA Columbus
1.15%
9/1612016
911612018
Ally Bank Midvale CTF DEP ACT1365
1.115%
911712016
9/17/2018
American Express Centurion
1.60%
4/1212017
4/12/2019
Everbank-Jacksonville
1.64%
4/16/2017
4116/2017
Fiscal Agent Funds - City Varies
Fiscal Agent Funds - Successor Agency Varies
PAR
15,322,098.18
13,196.50
115,335,294.68
245,000.00
245,000.00
245,000.00
245,000.00
250,000. 00
250,000.00
1,480,000.00
BOOK MARKET
VALUE VALUE
$ 16,322,098,18
$
15,322,098.18
$ 15,322,098.18
13,196.50
13,196.50
13,196.60
15,335,294.68
. . . ......... -.- .
15,335,294.68
. ........ -
15,335,294.68
245,000,00
245,000.00
243,814.20
246,000.00
246,000.00
243,850.95
24
i,000,00
245,000.00
243,838.70
24
�ll.00
245,000.00
243,794.60
26
000,00
250,000.00
250,445.00
2j.,000,00
250,000.00
260,187.50
'a 000
1 480,000.00
1,475,930.95
Varies Varies 2,422,646.40
Varies Varies 2,937,169.19
Total Investments
Cash
City Checking
Money Market Plus
City Miscellaneous Cash
Successor Agency
Housing Authority
Financing Authority
Investment Brokerage
Total Cash
Total Cash and Investments
2',42 ,646A0 2,422,646.40 2,422,646.40
2,93 169.19 2,937,169.19 2,937,169.19
2,17 'l 1
) 110�27 6,359,815.59 22, 1,.041,22
110�27�
22,175,110.27
Schedule of Cash and investments Includes all financial assets as Included In the Comprehensive Annual Financial Report.
There was no Investment maturlty/purchase transaction made for the month of April 2017 and several deposits/wIthdrawal
made with the Local Agency Investment Fund.
in compliance with the California GOVerflInOnt Coda Section 53646 at seq., I hereby certify that sufficient Investment
liquidity and anticipated revenues are available to most the Clty's expenditure requirements for the next six months
that at$ Investments are In compliance to the City's Statement of tnvestment Polley.
Approved by:
Rose Tam
Director of Finance
3,006.876.72
11,035,692.38
42.363.64
1,283,489.81
183,109.20
0.00
4,1961
15,555,727.80
37,130�838.07
CITY OF BALDWIN PARK
TREASURER'S REPORT
5/3112017
INVESTMENT
INTEREST
PURCHASE
MATURITY
DESCRIPTION
RATE
DATE-
DATE
State of California Local
p0,00
245,000.00
243,804.40
Agency investment Fund
245,000.00
243,838.70
,000.00
city
0.93%
Varies
Varies
Housing Authority
0.93%
Varies
Varies
Certificate of Deposit,
250,000.00
260,447.50
Capital One Bank LISA NAIL ASSN
1.15%
9/14/2016
9/1412018
Wofls Fargo Bank NA SIOUX Falls
1.15%
911412016
9/14/2018
JP Morgan Chase Bank NA Columbus
1.15%
9/16/2016
9/16/2018
Ally Bank Midvale CTF DEP ACT/365
1.16%
9/17/2016
9/17120118
American Express Centurion
1.60%
4/12/2017
4112/2019
Everbank-Jacksonville
1,55%
4116/2017
4/1612017
Fiscal Agent Funds - City Varies
Fiscal Agent Funds - Successor Agency Varies
PAR C
15,322,098.18 $ 1
13,196.60
15,335,294.68 1
246,000.00
245,000.00
245,000.00
246,000.00
250,000.00
260,000.00
1,480,000-00
Varies Varies 2,423,192.29
Varies Varies 14,853,481.29
$ 34,091,968,26
Total Investments
Cash
City Checking
Money Market Plus
City Miscellaneous Cash
Successor Agency
Housing Authority
Financing Authority
Investment Brokerage
Total Cash
Total Cash and Investments
Schedule of Cash and Investments Includes all financial assets as Included in the Comprehensive Annual Financial Report.
There was no Investment maturityipurchose transaction made for the month of May 2017 and several depositstwithdrawals w
made with the Local Agency Investment Fund.
In compliance with Me California Govornmeot Code Section 53646 at seat„ I hereby certify that sufficient Investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all Investments are In compliance to the City's Statement of Investm(nd P011CY,
Approved by:
Rose Tom
Director of Finance
BOOK MARKET
VALUE VALUE
,098.18 $
15,322,098.18
$ 16,322,098.118
,196.50
13,196.50
13,196.50
,294.68
15,335,294.68
16,335,294.68
p0,00
245,000.00
243,804.40
'000.00
245,000.00
243,838.70
,000.00
245,000.00
243,831.35
,000m
245,000.00
243,789.70
,000.00
250,000.00
260,680.00
,000m
250,000.00
260,447.50
,000,00 1,480,000.00 1,476,391.65
192.29 2,423,192.29 2,423,192.29
48119, 14,853,481.29 14,853,481.29
96816 W 17,276,673.58 $. _34,088,359,9't
34,091,968.26
1,944,384.27
15,042,497.02
317,902.68
1,336,669.81
206,050.74
0.00
4.36Z89
52,943,835,67
%elfi"IRMS,
• to
JULY 1% 2017
7:00 PM
REGULAR MEETING
COUNCIL CHAMBER
14403 E. PACIFIC AVENUE
BALDWIN PARK, CA 91706
(626) 960-4011
Manuel Lozano
Susan Rubio
Cruz Baca
Monica Garcia
Ricardo Pacheco
- Chair
Vice Chair
Board Member
- Board Member
- Board Member
PLEASE TURN OFF CELL PHONES AND PAGERS WH/LE MEET/NG /S /N PROCESS
POR FAVOR DE APA GAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA
PUBLIC COMMENTS
The public is encouraged to address the Housing
Authority on any matter posted on the agenda or on any
other matter within its jurisdiction. If you wish to
address the Board, you may do so during the PUBLIC
COMMUNICATIONS period noted on the agenda, Each
person is allowed three (3) minutes speaking time. A
Spanish speaking interpreter is available for your
convenience.
COMENTARIOS DEL PUBLICO
Se invita al publico a dirigirse a /a Agencia nombrada en esta
agenda, para hablar sobre cualquier asunto publicado en
la agenda o cualquier tema que este bajo su jurisdicci6n.
Si usted desea la oportunidad de dirigirse a la Agencia, podra
hacedo durante e/ periodo de Comentarios del Publico
(Public Communications) anunciado en /a agenda. A cada
persona se le permite hablar por tres (3) minutos. Hay un
inte rete para su conveniencia.
Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority
that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public
inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours
(Monday - Thursday, 7:30 a.m. - 6:00 p.m.)
CALL TO ORDER
ROLL CALL
HOUSING AUTHORITY
REGULAR MEETING — 7:00 PM
Board Members: Cruz Baca, Monica Garcia, Ricardo Pacheco,
Vice Chair Susan Rubio and Chair Manuel Lozano
PUBLIC COMMUNICATIONS
Three (3) minute speaking time limit
Tres (3) minutos ser6 el limite para hablar
THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION
No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances
exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct
staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954,21'
ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N
No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exists algtina emergencia o
circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaracibnes o preguntas hechas
por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracibn en juntas proximas. [Codigo de
Gobiemo §54954.2]
CONSENT CALENDAR
1. TREASURER'S REPORT — APRIL AND MAY 2017
Staff recommends that Council receive and file the Treasurer's Report.
2. FORMATION OF BALDWIN PARK MUNICIPAL FINANCING AUTHORITY
Staff recommends that the Board of Directors adopt the Resolution No. HA 2017-013, entitled
"Resolution Of The Baldwin Park Housing Authority Authorizing The Execution And Delivery Of A
Joint Exercise Of Powers Agreement By And Between The City Of Baldwin Park And The Baldwin
Park Housing Authority To Create The Baldwin Park Municipal Financing Authority And Approving
And Authorizing Certain Other Matters Relating Thereto," authorizing the Chairman to execute a
Joint Exercise of Powers Agreement between the City and the Housing Authority, forming the
Baldwin Park Municipal Financing Authority
ADJOURNMENT
CERTIFICATION
I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the
State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to
the,meatipg Dated th1s " V11 day of July, 2017,
Mejhdra Avila
Secretary
PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public
viewing and inspection at City Hall, 2n1f Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further
information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public
Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll)
TAFF REPORT
TO:
FROM:
DATE:
SUBJECT:
ITEM N�.)-
Honorable Mayor and City Co incilmembers
Rose Tam, Director of Finance CVj /
July 26, 2017
TREASURER'S REPORT —AIPRIL AND MAY 2017
SUMMARY
Attached are the Treasurer's Reports for the months of April and May ol` 2017. The Treasurer's
Report lists all cash for the City (which includes the Baldwin Park Financing Authority), the Housing
Authority, and the Successor Agency to the Community Develo nieti Commission (CDC). All
investments are in compliance with the City's Investment Policy and the Ca if mia Government Code.
FISCAL IMPACT
None
LEGAL REVIEW
None required.
RECOMMENDATION
Staff recommends that Council receive and file the Treasurer's Reports for - pril and May of 2017.
BACKGROUND
The City's Investment Policy requires the Treasurer's Report be submit ed to the Mayor and City
Council on a monthly basis.
CITY OF BALDWIN PARK
TREASURER'S REPORT
413012017
INVESTMENT
INTEREST
PURCHASE
MATURITY
PAR
DESCRIPTION
RATE
OA1 Fes„
DATA
VALUE
State of California Local
15,335,294.68
245,000.00
245,000.00
Agency investment 111::und
24
',000.(10
245,000.00
243,860.95
cny- -,- - —
0.88%
Varier,
Varies
$ 15,322,098.18 $
Housing Authority
0.88%
Varies
Varies
13,196.50
250,000.00
250,445.00
2610,000.00
5,335,294.68
CortIlloato of Deposit
1,480,000.00
1,480,000.00
1,475,930.95
capi-tal 64 64 USA INIAT L ASSN
1.15%
911412016
9/1412018
245,000.00
Wells Fargo Bank NA SIOUX Falls
1.15%
9/14/2016
9/1412018
245,000.00
JP Morgan Chase Bank NA Columbus
1.15%
9/16/2016
9/1612018
245,000.00
Ally Bank Midvale CTF DEP ACT1365
1.16%
9/11712016
9117/2018
245,000.00
American Express Centurion
1.60%
4112/2017
4112/20119
250,000.00
Everbank4acksonville
1.54%
4/1612017
4116/2017
260,000.00
1,480,000.00
Fiscal Agent Funds - City
Varies
Varies
Varies
2,422,646.40
Fiscal Agent Funds - Successor Agency
Varies
Varies
Varies
2,937,169.19
$ 22,111j10,21 $
Total Investments
Cash
City Checking
Money Market Plus
City Miscellaneous Cash
Successor Agency
Housing Authority
Financing Authority
Investment Brokerage
Total Cash
Total Cash and Investments
BOOK MARKET
VALUE VALUE
6,32!,098,18
$
15,322,098.18
3 15,322,098.18
1i,196.50
13,196.50
113,196.60
5,335,294.68
15,335,294.68
15,335,294.68
245,000.00
245,000.00
243,814.20
24
',000.(10
245,000.00
243,860.95
245,000.00
245,000.00
243,838.70
245,00040
245,000.00
243,794.60
2610,000,00
250,000.00
250,445.00
2610,000.00
250,000.00
250,187.50
1,480,000.00
1,480,000.00
1,475,930.95
'2,42
„646,40
2,422,646,40
2,422,646.40
2,937,169.119
2,937,169.19
2,937,169.19
12 17
$10.27
5,359.815.59
22,175,110.27
, 04„1 22W
$__1;2'
T2�$
Schedule of Cash and Investments Includes all financial assets as Included In the Comprehensive Annual Financial Report.
There was no Investment maturity/purchase transaction made for the month of April 2017 and several deposIts/wIthdrawa
made with the Local Agency Investment Fund.
In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment
liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months
that all Investments are In compliance to the City's Statement of Investment Policy.
Approved by:
Rose Tom
Director of Finance
3,006,876.72
11,036,692.38
42,363.64
1,283,489.81
183,109.20
0.00
4,196.16
15,565,727.80
37,730,838.07
CITY OF BALDWIN PARK
TREASURER'S REPORT
5/31/2017
INVESTMENT
INTEREST
PURCHASE
MATURITY
PAR
CUR
DESCRIPTION
RATE
DATE
DATE
VALUE
PRIN
State of California Local
245,000.00
243,838.70
,000;00
245,000.00
243,831.35
Agoncy, Vr vestMe"It 1::�und
11 - - 11-1-11.
0.93%
Varies
Varies $
15,322,098.18
$ 15,,3
Cpky
Housing Authority
0.93%
Varies
Varies
13,196.60
�
7—,3
Cortificate of Deposit
Capital 0110 Bank USA NATL ASSN
1.15%
9/14/2016
911412018
245,000.00
2
Wells Fargo Bank NA SIOUX Falls
1.15%
9114/2016
9/14/2018
245,000.00
2
JP Morgan Chase Bank NA Columbus
1.15%
911612016
9/1612018
245,000.00
2
Ally Bank Midvale CTF DEP ACT/365
1.15%
911712016
911712018
245,000.00
2
American Express Centurion
1.60%
4/1212017
4/1212019
250,000.00
2
Everbank-Jacksonville
1.66%
411612017
4/16/2017
260,000.00
2
1,480,000.00
Fiscal Agent Funds - City Varies
Fiscal Agent Funds - Successor Agency Varies
Varies Varies 2,423,192.29
Varies Varies 14,853,481.29
$ 34,091,968,215
Total Investments
Cash
City Checking
Money Market Plus
City Miscellaneous Cash
Successor Agency
Housing Authority
Financing Authority
Investment Brokerage
Total Cash
Total Cash and Investments
BOOK MARKET
VALUE VALUE
'098.18 $
16,322,098.18
$ 15,322,098.18
,196.50
13,196.50
13,196.50
,5-41-8 —15'—,33-5,294.68
16,336,294.68
,000,00
245,000.00
243,804.40
,000.00
245,000.00
243,838.70
,000;00
245,000.00
243,831.35
1000.010
245,000.00
243,789.70
,000.00
250,000.00
250,680.00
,000.00
250,000.00
260,447.50
.O10.00 1,480,000.00 1,476,391.66
2,44 3,192.29 2,423,192.29 2,423.192.29
14,8f 3,401.29 14,853,481.29 14,853,481.29
14,091,968.26 17,276,673.58 $_ 34,088.3599`$
$ 34,091,968.26
Schedule of Cash and Investments Includes all financial assets as Included In the Comprehensive Annual Financial Report.
There was no investment maturity/purchase transaction made for the month of May 2017 and several depositstwithdrawals W re
made with the Local Agency Investment Fund. 'I
In compliance With the California Government Code Section 53646 et seq., I hereby certify that sufficient Investment
liquidity and anticipated rove nu as are availaWo to meet the City's expenditure requirements for the next six month$
that all investments am in, compliance to the City's Statement of Investment Policy.
Approved by:
Rose Tam
Director of Finance
1,944,384.27
15,042,497.02
317,902.68
1,336,669.81
206,050.74
0.00
4,362.89
18,851,8674I
$
ITEM NO.
STAFFREPORT
TO: Honorable Chairman and Members of the Baldwin
�ao'� Park Housing Authority
THEFROM: Rose Tam, Director of Finance
SAN GABRIEL
IA
'J�+I LEY ,�DATE: July 19, 2017
,N" SUBJECT: FORMATION OF BALDWIN PARK MUNICIPAL
FINANCING AUTHORITY
SUMMARY
This item will create a joint powers authority with the City of Baldwin Park (City) and the
Baldwin Park Housing Authority (Housing Authority) as its members. The newly created
Baldwin Park Municipal Financing Authority will assist the City in financing and refinancing
public improvements.
FISCAL IMPACT
None,
RECOMMENDATION
Staff recommends that the Board of Directors adopt the resolution authorizing the Chairman to
execute a Joint Exercise of Powers Agreement between the City and the Housing Authority,
forming the Baldwin Park Municipal Financing Authority.
BACKCg ROUND/DISCUSSION
In 1988, the City and the former Baldwin Park Redevelopment Agency formed the Baldwin Park
Financing Authority (Financing Authority) for the purpose of assisting the City and the former
Agency in financing and refinancing certain capital improvement projects. The Baldwin Park
Financing Authority is a distinct legal entity separate and apart from the City and the former
Agency. The City and the former Agency have used the Financing Authority on many
occasions as a conduit for the issuance of certificates of participation, lease revenue bonds and
other tax allocation revenue bonds.
Due to the Dissolution Act, the use of the Financing Authority to assist in future financings is
limited, since the former Agency, now Successor Agency, is one of the parties to the joint
powers agreement forming the Financing Authority. The Dissolution Act contains language
concerning the termination of the Successor Agency in the future that could have an impact on
any new debt issued by the Financing Authority, although it does not affect any existing
outstanding debt of the Financing Authority.
It is necessary to now establish a new joint powers authority with the same powers and purpose
as the existing Financing Authority — that is, to assist in financing and refinancing City capital
improvements — to be used in connection with future City financings or refinancing. A new joint
exercise of powers agreement is required to be executed by the City and the Housing Authority
to create the "Baldwin Park Municipal Financing Authority." The form of the joint exercise of
powers agreement is attached hereto.
Formation of Baldwin Park Municipal Financing Authority
July 19, 2017
Paae 2
The City Council will be the members of the Board of Directors of the new Municipal Financing
Authority. The Mayor and Mayor Pro Tem will act as the Chair and Vice Chair of the Municipal
Financing Authority, the City Chief Executive Officer will act as the Executive Director, the City
Clerk will act as Secretary and the City Finance Director will act as the Treasurer. By -Laws for
the Municipal Financing Authority and a conflict of interest code will be adopted by the
Municipal Financing Authority once it is established. The regular meetings of the Municipal
Financing Authority will take place on the same dates as the regular City Council meetings.
LEGAL REVIEW
This report has been reviewed by the City Attorney.
ALTERNATIVES
1. Do not form the joint powers authority
ATTACHMENTS
1. Resolution No. HA 2017-013
2. Joint Exercise of Powers Agreement
Attachment #
RESOLUTION NO. HA 2017-013
RESOLUTION OF THE BALDWIN PARK HOUSING AUTHORITY
AUTHORIZING THE EXECUTION AND DELIVERY OF A JOINT
EXERCISE OF POWERS AGREEMENT BY AND BETWEEN THE
CITY OF BALDWIN PARK AND THE BALDWIN PARK HOUSING
AUTHORITY TO CREATE THE BALDWIN PARK MUNICIPAL
FINANCING AUTHORITY AND APPROVING AND
AUTHORIZING CERTAIN OTHER MATTERS RELATING
THERETO
RESOLVED, by the Board of Directors (the "Board") of the Baldwin Park Housing
Authority (the "Housing Authority"), as follows:
WHEREAS, the Housing Authority is a housing authority duly organized and
existing under and pursuant to the laws of the State of California;
WHEREAS, the Housing Authority, acting pursuant to Article I (commencing with
section 6500) of Chapter 5 of Division 7 of Title 1 of the California Government Code
(the "JPA Law"), may enter into a joint exercise of powers agreement with one or more
other public agencies pursuant to which such contracting parties may jointly exercise
any power common to them and, pursuant to section 6588 of the California Government
Code, to exercise certain additional powers;
WHEREAS, the Housing Authority and the City of Baldwin (the "City") desire to
create and establish the Baldwin Park Municipal Financing Authority (the "Authority")
pursuant to the JPA Law;
WHEREAS, there has been presented to the Board a proposed form of Joint
Exercise of Powers Agreement (the "Agreement"), by and between the Housing
Authority and the City, which agreement creates and establishes the Authority; and
WHEREAS, under California law and the Agreement, the Authority will be a
public entity separate and apart from the parties to the Agreement and the debts,
liabilities and obligations of the Authority will not be the debts, liabilities or obligations of
the Housing Authority or the City or any representative of the City serving on the
governing body of the Authority;
NOW, THEREFORE, it is hereby DECLARED and ORDERED, as follows::
Section 1. The statements, findings, and determinations set forth above and in
the preambles of the documents approved by this resolution are true and correct.
Section 2. The form the Agreement, on file with the Secretary, is hereby
approved. The Chair, the Executive Director or the Treasurer (each, an "Authorized
Officer") are each hereby authorized and directed, on behalf of the Housing Authority, to
Resolution No. HA 2017-013
Page 2
execute and deliver the Agreement in the approved form, with such changes as the
Authorized Officer executing such document may require or approve, such approval to
be conclusively evidenced by the execution and delivery thereof.
Section 3. The Chair, the Executive Director, the Treasurer, the Secretary and all
other appropriate officials of the Housing Authority are hereby authorized and directed
to execute such other agreements, documents and certificates as may be necessary to
effect the purposes of this resolution.
Section 4. This Resolution shall take effect upon its adoption by the Council.
APPROVED AND ADOPTED this 19th day of July 2017,
MANUEL LOZANO
CHAIR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ss,
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify
that the foregoing Resolution was duly and regularly approved and adopted by the Members of
the Housing Authority of the City of Baldwin Park at a regular meeting of the Housing Authority
on July 19, 2017, by the following vote:
AYES: MEMBERS:
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
ALEJANDRA AVILA
SECRETARY
1
Quint & Thimmig LLP
JOINT EXERCISE OF POWERS AGREEMENT
by and between
CITY OF BALDWIN PARK
and
BALDWIN PARK HOUSING AUTHORITY
creating the
BALDWIN PARK MUNICIPAL FINANCING AUTHORITY
June 21, 2017
06/14/17
02041.01
Section1.
Definitions— .... ......... '.......... ___--_---_--......................................
........... —_--1
Section2.
Purpose ............. —.—_........................ --.—.—.—_..........
_—.--------_-_.._—...2
Section3.
Term ................................................ __,__.__................,.......—......_..-.........
...... 2
Section 4.
The '&utbority—........... __...... --_—_--_---__--__......
—...... __-._...... —.2
Section5.
Powers ......................... --_—........... _....................
...................... --_------.—_'4
Section 6.
Termination c6Powers ........................... ..........
--__---___---_----_-----5
Section7.
Fiscal Year .................................... __—......
--....... --_-_---_____—........................ 5
Section 8.
Disposition c6Assets ........... ..... -------_----------------_---......
_..5
Section 9.
Contributions and Advances ......................................
--__-----_--_—.—__----5
Section10.
Bonds ................................................................................
_................. ....... ....... _—................. 5
Section 11.
Agreement not Exclusive .... -.._.---_---__---__—.......
......... ---- ........... ...... ... 6
Section 12.
Accounts and Deports— ........ _--_—_—_--_-----_----........
............ ......... ...... h
Section 14.
Conflict c6Interest Code ......................................
—_---__----------_------..7
Section15.
Breach ..................................... ___---_--__--_----_._—_—_-......
—..7
Section16.
Notices— .... --_-_.......~........... .............
...... ...... ...... ....................... ............ ........... —.-7
Section17.
Withdrawal ........................... ---___--_.......
--_—................ ............. ......... ........... —�7
Section18.
Effectiveness ......................... --_-----......
—....... ...... __—............ ............. ................. 7
Section19,
Severability ............................. —....... -----__--_—.............
--........ .................. ......... /
Section 20.
Successors; Assignment ...... ................ —.......
-----_--------_---------.'7
Section 21.
Amendment c6Agreement ....... .................................
._--.----__----------'7
Section 22.
Form ofApprovals .............. -.---_-.--_—_—__--......
7
Section 23.
Waiver otPersonal...................... —_
...... --- ....... ---------_--.................... 7
Section24.
Notices ...................... .................... _.......
__--_--...... ---_—_----__—_-0
Section 25,
Section Headings ... ...... --- ... —_—..........................................
—_--...... --_........... 8
JOINT EXERCISE OF POWERS AGREEMENT
THIS AGREEMENT, dated June 21, 2017, by and between the CITY OF BALDWIN
PARK, a municipal corporation and general law city organized and existing under and by
virtue of the laws of the State of California (the "City"), and BALDWIN PARK HOUSING
AUTHORITY, a housing authority organized and existing under and by virtue of the laws of
the State of California ("the Housing Authority").
DECLARATION OF PURPOSE
A. Chapter 5 of Division 7 of Title 1 of the California Government Code (the "Act")
authorizes the City and the Housing Authority to create a joint exercise of powers entity which
has the power to exercise any po%v rs common to the City and the Housing Authority and to
exercise additional powers granted to it under the Act. This Agreement creates such an entity,
which shall be known as the Baldwin Park Municipal Financing Authority (the "Authority") for
the purposes and to exercise the powers described herein.
B. The City and the Housing Authority are each authorized to buy, sell, lease and
use property and to incur indebtedness for public purposes pursuant to the California
Government Code and other laws of the State of California.
C. Article 4 of the Act (known as the "Marks -Roos Local Bond Pooling Act of 1985")
authorizes and empowers the Authority to issue bonds and to purchase bonds issued by, or to
make loans to, the City or the Housing Authority for financing public capital improvements,
working capital, liability and other insurance needs, or projects whenever there are significant
public benefits, as determined by the City or the Housing Authority. The Marks -Roos Local
Bond l'oo ling, Act of 1985 further authorizes and empowers the Authority to sell bonds so
issued or purchased to public or private purchasers at public or negotiated sale.
TERMS OF AGREEMENT
Section 1 D-c4t roti-Qns, Unless the context otherwise requires, the terms defined in this
Section 1 shall for all purposes of this Agreement have the meanings herein specified.
"Act" shall mean Articles 1, 2 and 4 of Chapter 5 of Division 7 of Title 1 of the California
Government Code, as amended.
"Agreement" shall mean this Joint Exercise of Powers Agreement, as it may be amended
from time to time, creating the Authority.
"Authority" shall mean the Baldwin Park Municipal Financing Authority created by this
Agreement.
"Board" or 'Board of Directors" shall mean the governing board of the Authority.
"Bonds" shall mean bonds and any other evidence of indebtedness of the Authority
authorized and issued pursuant to the Act.
"City" shall mean the City of Baldwin Park, a municipal corporation and general law
city duly organized and existing under and by virtue of the laws of the State.
"Housing Authority" shall mean Baldwin Park Housing Authority, a housing authority,
duly organized and existing under and by virtue of the laws of the State.
"Indenture" shall mean each indenture, trust agreement or other such instrument
pursuant to which Bonds are issued.
"Member" or "Members" shall mean the City and/or the Housing Authority, as
appropriate.
"State" shall mean the State of California.
Section 2. Purpose. This Agreement is made pursuant to the Act for the purpose of
assisting the financing and refinancing of capital improvement projects of the City and to
finance working capital for the City by exercising the powers referred to in this agreement and
shall benefit no other entity. Any Bonds issued by the Authority shall be solely for projects
benefiting the City.
Section 3. Term. This Agreement shall become effective as of the date hereof and shall
continue in full force and effect until terminated by a supplemental agreement of the Housing
Authority and the City; provided, however, that in no event shall this Agreement terminate while
any Bonds or other obligations of the Authority remain outstanding under the terms of any
indenture, trust agreement, contract, agreement, lease, sublease or other instrument pursuant to
which such Bonds are issued or other obligations are incurred.
Section 4 f"lt..Lrr,tl�t,i'.
(a) Creation of the Authority. There is hereby created pursuant to the Act a public entity to
be known as the 'Baldwin Park Municipal Financing Authority." As provided in the Act, the
Authority shall be a public entity separate from the City and the Housing Authority. The debts,
liabilities and obligations of the Authority shall not constitute debts, liabilities or obligations of
the City or the Housing Authority.
Within 30 days after the effective date of this Agreement or any amendment hereto, the
Authority will cause a notice of this Agreenient or ainen(hiierrt to be prepared and filed with the
office e of the Secretary of State of the State in the manner set forth in sections 6503.5 of the Act.
The Authority shall furnish an additional copy of the notice of this Agreement or amendment to
the Secretary of State of the State, who shall forward the copy to the Controller of the State.
(b) Governing Board, The Authority shall be administered by the Board which shall
consist of the five members of the City Council of the City. The term of office as a member of the
Board shall terminate when such member of the Board shall cease to hold its respective office at
the City and the successor to such officer or director of the City shall become a member of the
Board, upon assuming such office.
Members of the Board shall not receive any compensation for serving as such, but shall
be entitled to reimbursement for any expenses actually incurred in connection with serving as a
member if the Board shall determine that such expenses shall be reimbursed and there are
unencumbered funds available for such purpose.
(c) Meetings of Board,
(1) Time and Place. The Board shall hold regular meetings concurrently with
meetings of the City, unless otherwise provided in the By -Laws of the Authority
adopted by the Board (the "By -Laws"). The By -Laws shall establish the date upon
which, and the hour and place at which, each regular meeting is to be held, if other than
concurrently with meetings of the City, and the procedures for establishing the date,
hour and place of additional regular meetings. The Board may hold special meetings at
any time and from time to time in accordance with law.
(2) Legal Notice. All regular and special meetings of the Board shall be called,
noticed, held and conducted subject to the provisions of the Ralph M. Brown Act
(Chapter 9 of Part 1 of Division 2 of Title 5 of the California Government Code), or any
successor legislation hereafter enacted.
(3) Minutes. The Secretary of the Authority shall cause minutes of all meetings of
the Board to be kept and shall, as soon as practicable after each meeting, cause a copy of
the minutes to be forwarded to each member of the Board and to the City and the
Housing Authority.
(4) Quorum. A majority of the members of the Board shall constitute a quorum
for the transaction of business, except that less than a quorum may adjourn meetings
from time to time.
(d) Officers; Duties; Bonds.
(1) The officers of the Authority shall be the Chair, Vice Chair, Executive
Director, Secretary and Treasurer. The officers of the Authority shall be the persons
specified in the By -Laws and shall have the powers vested in them pursuant to such By -
Laws and such other powers as may be granted by the Board from time to time by
resolution. Such officers may be directors or officers of the City serving ex officio.
(2) The Treasurer of the Authority is designated as the public officer or person
who has charge of, handles, or has access to any property of the Authority, and such
officer shall file an official bond in the amount of $25,000 as required by section 6505.1 of
the Act; provided, that such bond shall not be required if the Authority does not possess
or own property or funds with an aggregate value of greater than $500 (excluding
amounts held by a trustee or other fiduciary in connection with any Bonds). The cost of
the bond shall be paid by the City.
(3) So long as required by section 6505 and section 6505.5 of the Act, the
Treasurer of the Authority shall prepare or cause to be prepared: (a) a special audit as
required pursuant to section 6505 of the Act every year during the term of this
Agreement; and (b) a report in writing on the first day of July, October, January and
April of each year to the Board, the City and the Housing Authority which report shall
describe the amount of money held by the Treasurer of the Authority for the Board, the
amount of receipts since the last such report, and the amount paid out since the last such
report (which may exclude amounts held by a trustee or other fiduciary in connection
with any Bonds to the extent that such trustee or other fiduciary provides regular
reports covering such amounts).
(4) The services of the officers shall be without compensation by the Authority.
The City will provide such other administrative services as required by the Authority,
and shall not receive economic remuneration from the Authority for the provision of
such services.
(5) The Board shall have the power to appoint such other officers and employees
as it may deem necessary and to retain independent counsel, consultants and
accountants.
-3-
(6) All of the privileges and immunities from liability, exemptions from laws,
ordinances and rules, all pension, relief, disability, worker's compensation and other
benefits which apply to the activities of officers, agents or employees of the Members
when performing their respective functions within the territorial limits of their
respective Member, shall apply to them to the srarne degree and extent while engaged in
the performance of any of their functions and dUtieS extra territodafly tinder the
provisions of this Agreement.
(7) None of the officers, agents or employees, if any, directly employed by the
Authority shall be deemed, by reason of their employment by the Authority, to be
earrployed by any N/fe:>m ber or, by reason of their employment by the Authority, to be
subject to any of the requirements of any Menaber.
(8) The Members hereby confirm their intent and agree that, as provided in
Section 4(A) hereof and in the Act, the debts, liabilities and obligations of the Authority
shall not constitute debts, liabilities or obligations of the City or the Housing Authority,
and they do not intend by the following sentence to impair this provision. To the extent
that liability is imposed or a claim is made on the Housing Authority, for any reason
whatsoever notwithstanding Section 4(A) hereof and the Act, directly or indirectly
arising out of a transaction or series of transactions undertaken by or for the benefit of
the City in connection with the activities of the Authority, the City shall indemnify,
defend and hold harmless the Housing Authority and each of the Housing Authority's
officers, directors, employees and agents from and against any and all costs, expenses,
losses, claims, damages and liabilities arising out of or in connection with the activities
of the Authority. the Housing Authority may elect to defend itself in any such action
with counsel of its choice, the reasonable fees of such counsel to be paid by the City. The
Authority and the City shall be jointly and severally liable for any indemnity obligation
owed to the Housing Authority. Notwithstanding the provisions of section 895.6 of the
Government Code of the State, the City shall not have any right to contribution from the
Housing Authority.
(9) In any event, the Authority or the City shall cause all records regarding the
Authority's formation, existence, operations, any Bonds issued by the Atathority,
obligations incurred by it and proceedings pertaining to its termination to be retained
for at least six (6) years following termination of the Authority or final payment of any
Bonds issued by the Authority, whichever is later.
Section 5. Powers. The Authority shall have any and all powers which are common
powers of the City and the Ilotisi.ng AUO)Ority, and the 1-,)owr Ns sr.,paratcly conferred by law
upon the Authority. All such l:rowors, Whether~ cornraacal to thta Parties or separately conferred by
law uprrn the Arrtlrority, are specified was powers of the Authority except any such powers which
are specifically pr°ohjLi lted to the Authority by aplural le law. The Authority's exercise o! its
powers is subject to the restrictions upon the manner of exercising the powers of the City.
The Authority is hereby authorized, in its own name, to do all acts necessary or
convenient for the exercise of its powers, including, but not limited to, any or all of the
following: to sue and be sued; to make and enter into contracts; to employ agents, consultants,
attorneys, accountants, and employees; to acquire, hold or dispose of property, whether real or
personal, tangible or intangible, wherever located; to Issue Bonds or otherwise incru debts,
liabilities or obligations to the extent authorized by the Act or any other al'rplicable provision of
law and to pledge any property or revenues or the rights thereto as security for srrch Bonds and
other indebtedness.
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Notwithstanding the foregoing, the Authority shall have any additional powers
conferred under the Act or under applicable law, insofar as such additional powers may be
necessary to accomplish the purposes set forth in Section 2 hereof.
Section 6 fex-ninat:pon cel" T%)y"wrs. The Authority shall continue to exercise the powers
herein conferred upon it until the termination of this Agreement in accordance with Section 3
hereof.
Section 7 1 rse,rl Yea.;r° dminless and until changed by resolution of the Board, the fiscal
year of the Author=ity shall be the period from July 1 of each year to and including the fallowing
June 30, except for the first fiscal year which shall be the period from the date of this Agreement
to June 30, 2018.
Section 8 Disposition n �xd' ,�� e,t��. Upon termination of this Agreement pursuant to
Section 3 hereof, any surplus money in possession of the Authority or on deposit in any fund or
account of the Authority shall be returned in proportion to any contributions made as required
by rection 6512 of the Act. The Board is vested with all powers of the Authority .for the purpose
of concluding and dissolving they bersiraess ;affairs of the Authority. After rescission or
termination of this Agreement pursuant to Section 3 hereof`, all property of the Authority, both
real and personal, shall be distributed to the City, subject to Section 9 hereof.
Section 9 ett,trulaurtitat,,_ , d Advancang. Contributions or advances of public funds and
of personnel, equipment or property may be made to the Aerthoilty by the City carrel the
Housing Authority for any of the purposes of this Agreement. Payment of public funds may be
made to defray the cost of any such cr:antrib ution. Any such advance macde in respect of a
revenue-producing facility shall be made subject to repayrnent, and slaall be repaid, in the
nianner~ agreed upon by the City or the fliousing, Authc.rrity, as the cause may be, and the
Authority at the tinge of making sucmh advance as provided by section 6512.1 of the Act. It is
rnutucIlly understood and agreed that neither the City liar the i -lousing Authority has ally
obligation to make advances or contributions to, the Authority to provide for the costs and
expenses of administration of the Authority, even though either may do so. The City or the
Housing Authority may allow the use of personnel, equipment or property in lieu of other
contributions or advances to the Authority.
Section 10. Bonds.
(a) Authority to Issue Bonds. When authorized by the Act or other applicable provisions of
law and by resolution of the Board, the Authority may issue Bonds for the purpose of raising
funds for the exercise of any of its powers or to otherwise carry out its purposes under this
Agreement. Said Bonds shall have such terms and conditions as are authorized by the Board.
Notwithstanding the foreagoiurg, the Authority shall not incur any form of indebtedness
including (but not limited tet) bonds, debentures, notes, or other securities, for the repayment of
money borrowed, without the priear written approval of the Housing Authority, which approval
shall riot be unreasonably withhold or delayed,
(b) Bonds Limited Obligations, The Bonds, including the principal and any purchase price
thereof, and the interest and premium, if any, thereon, shall be special obligations of the
Authority payable solely from, and secured solely by, the revenues, funds and other assets
pledged therefor under the al�plica�b"le Indenture(s) and shall neat constitute a charge against the
gee:ncral credit of the Authority. The Bonds shxill not be se cured by a legal or equitable pledge of,
or lien or charge upon or security interest in, any prol-.)erty of the Authority or any of its inconle
or receipts except the property, income and receipts pledged therefor under the applicable
Indenture(s). The Bonds shall not constitute a debt, liability or obligation of the State or any
public agency thereof, including the Housing Authority and the City, other than the special
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.
o[Aigatiori of the Auffic')rity as described above. Neither the faith and credit nor the taxing
power of the State or aiiy public agency thereof, including the f-fousing AL11110rity and the City,
shall be pledged to the paynietit of the principal or PUrchase price Of, or the premiuryl, if any, or
interest on the Bonds nor shall the State or aiiy public agency or instmfnefltality' thereof,
including the Housing Authority and the City, in any manner be obligated to make any
appropriation for such payment. The Authority shall have no taxing power.
No covenant or agreement contained in any Bond or Indenture shall be deemed to be a
covenant or agreement of any director, officer, agent or employee of the Authority, in his or her
individual capacity and no director or officer of the Authority executit% a Bond shall be liable
personally on such Bond or be subject to any personal hability or accountability by reason of the
issuance of such Bond.
Section 11. A Jlrc,!ement. rv� F This Agreement shall not be exclusive and shall
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not be deemed to amend or alter the terms of other agreements between the City and the
Housing Authority, except as the terms of this Agreement shall conflict therewith, in which case
the terms of this Agreement shall prevail.
Section 12. Xxountsand Repo,rt,-
). All funds of the Authority shall be strictly accounted
for in books of account and financial records maintained by the Authority, including a report of
all receipts and disbursements. The Authority shall establish and maintain such funds and
accounts as may be required by generally accepted accounting principles and by each Indenture
for outstanding Bonds (to the extent such duties are not assigned to a trustee for owners of
Bonds). The books and records of the Authority shall be open to inspection at all reasonable
times by the City and the Housing Authority and their representatives.
The Authority shall require that each Indenture provide that the trustee appointed
thereunder shall establish suitable funds, furnish financial reports and provide suitable
accounting procedures to carry out the provisions of such Indenture. Said trustee may be given
such duties in said Indenture as may be desirable to carry out the requirements of this Section
12.
(a) Audits. The Treasurer of the Authority shall cause an independent audit to be made
of the books of accounts and financial records of the Authority in compliance with the
requirements of the Act. Any costs of the audit, including contracts with, or employment of,
certified public accountants or public accountants in making an audit pursuant to this Section
12, shall be borne by the Authority and shall be a charge against any unencumbered funds of
the Authority available for that purpose.
(b) Audit Reports. The Treasurer of the Authority, as soon as practicable after the close of
each Fiscal Year but in any event within the time necessary to comply with the requirements of
the Act shall file a report of the audit performed pursuant to Subsection B of this Section 12 as
required by the Act anci shall send a copy of such report to public entities and persons in
accordance with the requiroi,neuts of the Act.
Section 13. Funds. Subject to the provisions of each Indenture for outstanding Bonds
providing for a trustee to receive, have custody of and disburse funds which constitute
Authority funds, the Treasurer of the Authority shall receive, have the custody of and disburse
Authority funds pursuant to accounting procedures approved by the Board and shall make the
disbursements required by this Agreement or otherwise necessary to carry out the provisions
and purposes of this Agreement.
M
Section 14 o,t Cj,r, of 1nt�_a 5 ,,� d,!;. The Authority shall, by resolution, adopt a Conflict
of Interest Code to the extent required by law. Such Conflict of Interest Code may be the conflict
of interest code of the City.
Section 15.rµrw ac -1 . If default shall be made by the City or the Housing Authority in any
covenant contained in this Agreement, such default shall not excuse either the City or the
Housing Authority from fulfilling its obligations under this Agreement and the City and the
Housing Authority shall continue to be liable for the performance of all conditions herein
contained. The City and the Housing Authority hereby declare that this Agreement is entered
into for the benefit of the Authority created hereby and the City and the Housing Authority
hereby grant to the Authority the right to enforce by whatever lawful means the Authority
deems appropriate all of the obligations of each of the parties hereunder. Each and all of the
remedies given to the Authority hereunder or by any law now or hereafter enacted are
cumulative and the exercise of one right or remedy shall not impair the right of the Authority to
any or all other remedies.
Section 16. Notes. Notices and other communications hereunder to the parties shall be
sufficient if delivered to the clerk or secretary of the governing body of each party.
Section 17. With d..r...a.wal. Neither the Housing Authority nor the City may withdraw
from this Agreement prior to the end of the term of this Agreement determined in accordance
with Section 3.
Section 18 lift"r by r;cy, This Agreement shall become effective and be in full force and
effect and a legal, valid and binding obligation of the Housing Authority and the City when
each party has executed a counterpart of this Agreement.
Section 19 a'_tr,rlrl;ity. Should any part, term, or provision of this Agreement be
decided by the courts to be illegal or in conflict with any law of the State, or otherwise be
rendered unenforceable or ineffectual, the validity of the remaining parts, terms or provisions
hereof shall not be affected thereby.
Section 20 "aLIC(C', rws, A�sp,g,r-rm!pr11. This Agreement shall be binding upon and shall
inure to the benefit of the successors of the parties. Except to the extent expressly provided
herein, neither party may assign any right or obligation hereunder without the consent of the
other.
Section 21, rr�rvr�r�tnent_....._of r�grec rnt,_rat:. This Agreement may be amended by
supplemental agreement executed by the Members at any time; provided, however, that this
Agreement may be terminated only in accordance with Section 3 hereof and, provided further,
that such supplemental agreement shall be subject to any restrictions contained in any Bonds or
documents related to any Bonds to which the Authority is a party.
Section 22pprupi. Whenever an approval is required in this Agreement,
unless the context specifies otherwise, it shall be given, in the case of the Housing Authority, by
resolution duly adopted by the board of directors of the Housing Authority, and, in the case of
the City, by resolution duly adopted by the City Council of the City, and, in the case of the
Authority, by resolution duly adopted by the Board. Whenever in this Agreement any consent
or approval is required, the same shall not be unreasonably withheld.
Section 23. Waiver oPommial 1 iohi. ty. No member, officer or employee of the
Authority, the City or the Housing Authority shall be individually or personally liable for any
claims, losses, damages, costs, injury and liability of any kind, nature or description arising
from the actions of the Authority or the actions undertaken pursuant to this Agreement, and the
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City shall defend such members, officers or employees against any such claims, losses,
damages, costs, injury and liability. Without limiting the generality of the foregoing, no
member, officer or employee of the Authority or of any Member shall be personally liable on
any Bonds or be subject to any personal liability or accountability by reason of the issuance of
Bonds pursuant to the Act and this Agreement. To the full extent permitted by law, the Board
shall provide for indemnification by the Authority of any person who is or was a member of the
Board, or an officer, employee or other agent of the Authority, and who was or is a party or is
threatened to be made a party to a proceeding by reason of the fact that such person is or was
such a member of the Board, or an officer, employee or other agent of the Authority, against
expenses, judgments, fines, settlements and other amounts actually and reasonably incurred in
connection with such proceeding, if such person acted in good faith and in the course and scope
of his or her office, employment or agency. In the case of a criminal proceeding, the Board may
provide for indemnification and defense of a member of the Board, or an officer, employee or
other agent of the Authority to the extent permitted by law.
Section 24 N,:j�, Notices to the City hereunder shall be sufficient if delivered to the
Director of Finance/Treasurer of the City, and notices to the Housing Authority hereunder shall
be sufficient if delivered to the financial advisor of the Housing Authority.
Section 25 1 a0.1 �-1t����ing , All section headings contained herein are for convenience
of reference only and are not intended to define or limit the scope of any provision of this
Agreement.
Section 26-sce�l��t- co�a...s. This Agreement may be executed in several counterparts,
each of which shall be an original and all of which shall constitute but one and the same
instrument.
Where reference is made to duties to be performed for the Authority by a public official
or employee, such duties may be performed by that person's duly authorized deputy or
assistant. Where reference is made to actions to be taken by the Housing Authority or the City,
such action may be exercised through the officers, staff or employees of the Housing Authority
or the City, as the case may be, in the manner provided by law.
This Agreement is made in the State, under the Constitution and laws of the state and is
to be construed as a contract made and to be performed in the State.
This Agreement is the complete and exclusive statement of the agreement among the
parties with respect to the subject matter hereof, which supersedes and merges all prior
proposals, understandings, and other agreements, whether oral, written, or implied in conduct,
between the parties relating to the subject matter of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
and attested by their proper officers or officials thereunto duly authorized, as of the day and
year first above written.
Attest:
Attest:
CITY OF BALDWIN PARK
By
Mayor
City Clerk
BALDWIN PARK HOUSING AUTHORITY
Secretary
By
Chair
[Joint Exercise of Powers Agreement - Baldwin Park Municipal Financing Authority]
In