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2018 02 21
NOTICE AND, CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, FEBRUARY 21, 2018 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307., 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: February 15, 2018 AFFIDAVIT OF POSTING eAll., Manuel Lozano Mayor I, Alejandra Avila, City Clerk of the City of Baldwin Park .hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on February 21, 2018. Alejandra Avila City Clerk CITY COUNCIL SPECIAL I G CPleaseF A Y 21, 2018 -- 5:30 P CITY HALL - 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tem Cruz Baca - Council member Monica Garcia - Council member Susan Rubio - Council member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING /S IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA ........... .......... PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda, but only on any matter posted on this agenda. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish-speaking interpreter is available for y ur_convenience._r COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar solamente sobre asunto publicado en esta agenda. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podr6 hacerlo durante el perlodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int rprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar acci6n en algun asunto a menos que sea incluido en la agenda, o a menos que exists alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobierno §54954.2] OPEN SESSION/STUDY SESSION 1. ACCOUNTING POLICIES AND PROCEDURES Presentation by Rose Tam, Finance Director RECESS TO CLOSED SESSION 2. PUBLIC EMPLOYEE APPOINTMENT Pursuant to Government Code Section 54957: Director of Public Works 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957: Director of Recreation & Community Services 4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Pursuant to Government Code Section 54957: Chief Executive Officer/City Manager 5. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v City of Irwindale Case No. BS163400 6. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 7. REAL PROPERTY NEGOTIATIONS Pursuant to Government Code §54956.8: A. Property: 1453 Virginia Avenue (CAN 17-03) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Todd Seidner, Virginia Avenue Holdings, LLC Under Negotiation: Price and terms of payment B. Property: 15480 Arrow Highway (CAN 17-04) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Lynn Metrow and Todd Hill, Bud King's Weed Club Under Negotiation: Price and terms of payment C. Property: 4507 Littlejohn Street (CAN 17-05) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Tina Honglin Guan, Lucky Medical Cannabis Development, Inc. Under Negotiation: Price and terms of payment D. Property: 1453 Virginia Avenue, Suite "O" (CAN 17-11) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Chris Coogan, Therapy Crafted Brands, LLC Under Negotiation: Price and terms of payment E. Property: 5010 Calmview Avenue (CAN 17-14) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Erika Villarruel and Art Castillo, Baldwin Park Caregivers Under Negotiation: Price and terms of payment F. Property: 5129 Bleecker Street (CAN 17-16) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Michael Daniel Healy and Chad Everett LaChance, High Point Distribution, Inc. Under Negotiation: Price and terms of payment G. Property: 14808 Arrow Highway (CAN 17-19) Agency Negotiators; Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Behnam Rodd, Jasper Rodd, and Luis Franco, Emerald Connection, LLC Under Negotiation: Price and terms of payment H. Property: 13409 Garvey Ave. (CAN 17-20) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Valentina Ambarchyan, Edvin Sanatgar, and Robert Harutyunyan, Checkpoint Distribution, Inc. Under Negotiation: Price and terms of payment I. Property: 428 Cloverleaf Drive (CAN 17-21) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Steve Yazeji, SCS Processing, Inc. Under Negotiation: Price and terms of payment J. Property: 15115 Ramona Blvd. AND 15004 Ramona Blvd. (CAN 17-22) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Rogelio Magana, Rancho Adelanto Development Enterprises Under Negotiation: Price and terms of payment K. Property: 14712 Arrow Highway (CAN 17-23) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Steve Chan, Manuel Suarez, and Gershom Luh, The Grown Folks, Inc. Under Negotiation: Price and terms of payment L. Property: 13450 Brooks Drive, Units A and C (CAN 17-24) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Anthony Samuel and AvShalom Cohen, NRD, LLC Under Negotiation: Price and terms of payment M. Property: 13460 Brooks Drive (CAN 17-25) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Ruben Kachian, Vertical Bliss, Inc. (Kushy Punch) Under Negotiation: Price and terms of payment N. Property: 4802 Littlejohn Street (CAN 17-26) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Rodolfo Aguilar, SGV Caregivers, Inc. Under Negotiation: Price and terms of payment O. Property: 4276 Elton Street (CAN 17-29) (APNs: 8437-016-005, 8437-016-015, and 8437-016-016) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Yichang Bai, W&F International Corporation Under Negotiation: Price and terms of payment P. Property: 14726 Arrow Highway (CAN 17-30) Agency Negotiators: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Negotiating Parties: Anthony Willoughby, Tier One Consulting Under Negotiation: Price and terms of payment Q. Property: Agency Negotiators: Negotiating Parties Under Negotiation ADJOURNMENT 5151 Azusa Canyon Rd. (CAN 17-32) Shannon Yauchzee, Chief Executive Officer, Robert Tafoya, City Attorney David Morgan, Jorge Garcia, Paul Granada, Electric Atom Distribution Price and terms of payment CERTIFICATION and Fausto Alex Chavez, I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on February 21, 2018. Alejandra Avila City Clerk PLEASE NOTCopies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewfog and inspection at City Nall 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 ora -marl apvila@)baIdwinlLxsrrv( cc)m. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) AMENDED AGENDA BALDWIN PARK CITY COUNCIL REGULAR ETI G FEBRUARY 21, 2018 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio Mayor Mayor Pro Tem - Council Member - Council Member Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS FOR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA Any written public record relating to an agenda item for an open session of a regular meeting of the City Council that is distributed to the City Council less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a/ Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea /a oportunidad de dirigirse a/ Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. CITY COUNCIL REGULAR MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS This is to announce, as required by Government Code section 54952.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS • Presentation by Jose Martinez, General Manager, Valley County Water District. • Presentation by Joe Lyons, Chairman of the Homeless Ad -Hoc Committee relative to Measure H — The Los Angeles County Homeless Initiative. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL City Council Agenda PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tome accion en algun asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. WARRANTS AND DEMANDS Staff recommends that Council ratify the attached Warrants and Demands Register, 2. TREASURER'S REPORT — DECEMBER 2017 Staff recommends that Council receive and file the Treasurer's Report, 3, REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Edgar, Natalie Claimant alleges the Police Department illegally towed and impounded her vehicle. 4. MEETING MINUTES Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Regular City Council Meeting held on February 7, 2018. 5, ADOPT RESOLUTION TO AMEND A POST EMPLOYMENT HEALTH PLAN FOR PUBLIC EMPLOYEES (PEHP) FOR THE CITY OF BALDWIN PARK Staff recommends that the City Council approve Resolution No. 2018-224 amending the contribution amounts of a Post -Employment Health Plan with the Plan Sponsor, Nationwide Retirement Solutions, Inc., entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE AMENDMENT OF A POST -EMPLOYMENT HEALTH PLAN (PEHP)." City Council Agenda Page 3 6. ACCOUNTING POLICIES AND PROCEDURES. Staff recommends that Council - 1 . ouncil: 1. Purchasing Policies and Procedures 2. Credit Card Policies and Procedures 3. Travel Policies and Procedures 4. Federal Award Administration Policies and Procedures 5. ACH and Wire Transfer Policy and Procedures 7. DIAL — A — RIDE SERVICES UPDATE AND DISCUSSION. Staff recommends that City Council direct staff to continue the development of a Transit and Dial -A -Ride program guide. 8. APPROVE RESOLUTION No. 2018-227, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ENTERING INTO AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR FIRST/LAST MILE CONNECTIONS FOR THE BALDWIN PARK TRANSIT CENTER — CALL FOR PROJECTS ID# F9620 AND AMENDING THE CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE PROJECT." Staff recommends that the City Council: Approve Resolution No. 2018-227, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ENTERING INTO AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) FOR FIRST/LAST MILE CONNECTIONS FOR THE BALDWIN PARK TRANSIT CENTER- CALL FOR PROJECTS ID# f9620 AND AMENDING THE CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE PROJECT."; and 2. Authorize the Mayor to sign Funding Agreement No. 9200000OF9620 with LACMTA for the First/Last Mile Connections to the Baldwin Park Transit Center Project; and 3. Authorize the Director of Finance to appropriate $656,256 in LACMTA funds plus $165,193 for the local match from Fund 270 (Grants Fund). 9. APPROVE RESOLUTION No. 2018-228, "A RESOLUTION OF THE CITY OF BALDWIN PARK, CALIFORNIA, ACCEPTING STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION GRANT FUNDS FROM THE SYSTEMATIC SAFETY ANALYSIS REPORT (SSARP) TO CONDUCT A CITYWIDE TRAFFIC SAFETY STUDY AND AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE STUDY." Staff recommends that the City Council: City Council Agenda Approve Resolution No. 2018-228, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ACCEPTING STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION GRANT FUNDS FROM THE SYSTEMATIC SAFETY ANALYSIS REPORT (SSARP) TO CONDUCT A CITYWIDE TRAFFIC SAFETY STUDY AND AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE STUDY." AND 2. Authorize the City Manager or designee to accept any awarded grant funds from the SSARP and to execute all necessary implementation agreements with the State of California Department of Transportation; and 3. Authorize the Director of Finance to appropriate $121,000 from Fund 270 (Grant Fund) and $13,500 from Fund 242 (Traffic Congestion Relief). 10. APPROVAL OF AMENDED RESOLUTION IN FAVOR OF SOUND WALL AND LANDSCAPE REDESIGN. Staff recommends that the City Council approve amended Resolution No. 2018-229, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, IN SUPPORT OF SOUND WALL AND LANDSCAPE REDESIGN." 11. AUTHORIZATION TO PROCEED WITH ADVERTISEMENT OF A REQUEST FOR PROPOSAL (RFP) FOR PRINTING OF THE BALDWIN PARK NOW. Staff recommends the City Council to: Authorize the Director of Recreation and Community Services to proceed with advertisement of a Request for Proposals (RFP) for the printing of the BP NOW. 12. APPROVAL TO ENTER INTO A CONTRACT AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND THE COUNTY OF LOS ANGELES FOR THE HOMELESS SERVICES — CITY PLANNING GRANT (HOME FOR GOOD). Staff recommends the City Council to: Review and approve the Contract Agreement between the City of Baldwin Park and the County of Los Angeles for the Homeless Services -City Planning Grant (Home for Good); and 2. Authorize the Director of Recreation and Community Services, who is serving as Project Lead to execute any further documents. 13. REVIEW AND APPROVE THE OPEN STREET GRANT PROGRAM CYCLE TWO WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (MTA). Staff recommends the City Council: Accept the Open Streets Grant Program Cycle Two with the Los Angeles County Metropolitan Transportation Authority in the amount of $206,821 and authorize the Chief Executive Officer to execute the Agreement; and 2. Direct staff to negotiate and present to the City Council a Memorandum of Understanding (MOU) with grant partners at a subsequent meeting. 14. CITY OF BALDWIN PARK SB 1693 BUSINESS IMPROVEMENT TAX (BIT) FUND ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2017. Staff recommends that the City Council receive and file the SB1693 Business Improvement Tax (BIT) Fund Annual Financial Report for the Fiscal Year ended June 30, 2017. 15. AMENDMENT OF OFFICIAL POLICE TOW TRUCK SERVICES ORDINANCE. Staff recommends that the City Council waive the first reading and adopt Ordinance No. 1407 by title only, entitled, 'AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING CHAPTER 100 OF TITLE X FOR OFFICIAL POLICE TOW TRUCK SERVICES." 16. AWARD OF BID FOR CITY PROJECT NO. 2018-0220 RESIDENTIAL STREET REHABILITATION PROJECT. Staff recommends that the City Council: Approve and award the contract to Gentry Brothers, Inc. in the amount of $653,070.00, and 2. Authorize the Mayor and City Clerk to execute the contract for the Residential Street Rehabilitation work. PUBLIC HEARING 17. A REQUEST FOR CONSIDERATION OF A MUNICIPAL (ZONING) CODE AMENDMENT BY URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING THE MUNICIPAL CODE CHAPTER 127 — CANNABIS Staff recommends that the City Council conduct a Public Hearing and, thereafter, waive the reading and adopt by title only Urgency Ordinance entitled, "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING THE MUNICIPAL CODE CHAPTER 127 - COMMERICAL CANNABIS" City Council Agenda Page 6 18. A REQUEST FOR CONSIDERATION OF A PROPOSED AMENDMENT TO THE CITY'S MUNICIPAL CODE (SIGN REGULATIONS) ADDING DEVELOPMENT STANDARDS FOR ELECTRONIC READER BOARD SIGNS (LOCATION: COMMERCIAL, INDUSTRIAL, AND MIXED USE ZONED PROPERTIES; APPLICANT CITY OF BALDWIN PARK; CASE NO. AZC-188). Staff and the Planning Commission recommend that the City Council open the Public Hearing and following the public hearing: 1. Introduce for first reading, by title only and waive further reading, Ordinance No. 1405, entitled, "AN ORDINANCE OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADDING SECTION 153.170.090.C, AMENDING TABLE 153.170.080 AND AMENDING THE TITLE OF SUBSECTION 153.170.090 RELATING TO ELECTRONIC READERBOARD SIGNS." 19. CONDUCT PUBLIC HEARING AND FOLLOWING PUBLIC HEARING, APPROVE THE GRANT FUNDS PROVIDED BY THE EDWARD J. BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT. It is recommended that the City Council: 1. Open the Public Hearing and accept public comment; and 2. Accept and approve the federal guidelines for the funds requested. These Federal guidelines require a public comment period. REPORTS OF OFFICERS 20. RENEWAL OF GRANT WRITING SERVICES CONTRACT WITH CALIFORNIA CONSULTING, LLC. Staff recommends that the City Council: 1. Approve the Consultant Services Agreement with California Consulting, LLC; and 2. Authorize the Director of Finance to appropriate funds to cover the cost related to the grants applied for including but not limited to General Fund, Prop A Fund, or Future Development Fund; or 3. Provide staff direction, City Council Agenda 21. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AND OTHERS AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITYWIDE BUSINESS IMPROVEMENT AREA. Staff recommends that the City Council: 1. Consider naming two individuals to serve on the Business Improvement Advisory Committee; and 2. Approve Resolution No. 2018-226 designating the Executive Team and others as the Business Improvement Advisory Committee entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AND OTHERS AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITYWIDE BUSINESS IMPROVEMENT AREA." 22, REVIEW OF CURRENT APPLICATIONS AND CONSIDERATION OF APPOINTMENT OF MEMBERS FOR THE HOUSING COMMISSION OF THE CITY OF BALWDWIN PARK. Staff recommends that Council review the submitted Commission applications, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt Resolution No. 2017-166, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING QUALIFIED INDIVIDUALS TO THE HOUSING COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 1, 2, 3, 4, 5 and 6." CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS COMMUNICATIONS Request by Council Member Susan Rubio for discussion and consideration: • Council Member Rubio is requesting discussion regarding the presence of ICE in Baldwin Park. ADJOURNMENT City Council Agenda Page 8 CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 15th day of February, 2018. lej ndra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at a viyl bald,i„iifaark,c- rn, In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) .................. City Council Agenda Page 9 STAFF REFORM'" TO: ITEM NO. Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Financeq� DATE: February 21, 2018. SUBJECT: WARRANTS AND DEMANDS. SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payroll for the last period was $504,610.88 and the general warrants register was $1,043,481.10 for a total amount of $1,548,091.98. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The payroll of the City of Baldwin Park consist of check numbers 199247 to 199271. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 4838 to 5158 for the periods of January 14, 2018 through January 27, 2018 inclusive; these are presented and hereby ratified in the amount of $504,610.88. 2. General Warrants, including check numbers 218116 to 218299 including bank draft in the total amount of $1,043,481.1 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 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Z C1 p T Z p IZj1 fZl Q° D m m Q° D (('A LZ n QO QO .D m v-0 QO Q° Q° D In m to Z O v D m In r m M In r m m m m In V) m C v1 In In r m Z v1 �D frl V90 C to v D C In Qp C C m< m 7D C C C v1 2< G1 W K ¢O rn D ('1 < W v A= z m = W v v Z m Z 2 v v v W O p -0 --1 m m m r G O Z r G O m r r In D r r r< Z m m m ff''11 p C N Z v m n m G m n z v mm v v In m m m n M N v -i Z C D In m In D In In C C m L1 N N m p m 0 N m G X N A A In r m In w N w N m r O W A O N m r w N W In r N N rIf1 lD N V1 Ut O J V1 W W lD O 01 W Ol O lD V1 W V N N V W N O W ID lD W W N r <D In In W M ID V W 01 W N N N J lD N V A A r W W O O1 01 A r J W 01 lO V1 O J N A r J 01 P ID r N A0 W O NW J A l0 00 - lD - lD A 01 A W 01 W O O V W r ID V A 01 N 01 r W J O V lD W W V1 J A lf1 Cr) r W W W N In N A N N V A O A 0 0 O LnO N N 00 00 O O 00 w 00 W r r r O 0 0 r r 0 Ln 4. 41 A A V V ITEM NO. r REPORTAFF . /i%i �v TO: Honorable Mayor and City Councilmembers �� r', FROM: Rose Tam, Director of Finance s�aNr„ DATE: February 21, 2018 SUBJECT: TREASURER'S REPORT — DECEMBER 2017 JA WPI SUMMARY Attached is the Treasurer's Report for the month of December 2017. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. [ [a,COMMI+ UAT[O Staff recommends that Council receive and file the Treasurer's Report for December 2017. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT `12/3112017 INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE ...DATE , DA.rtF ,,,,, VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund,LAIF) City-Induding General Fund & all otter Special Revenue Funds 1.24% Varies Varies $ 21,724,165.98 $ 21,724,165.98 $ 21,724,165.98 $ 21,724,165.98 Housing Authority 1.24% Varies Varies 13,262.69 13,262.69 13,262.69 13,262.69 21,737,428.67 21,737,428.67 21,737,428.67 2117 74 .67 Certificate of Deposit Capital One Bank USA NATLASSN 1.15% 9/14/2016 9/14!2018 245,000,00 245,000.00 245,000.00 243,880.3 Wells Fargo Bank NA SIOUX Falls 1.15% 9/14/2016 9/14/2018 245,000.00 245,000.00 245,000.00 243,890.15 JP Morgan Chase Bank NA Columbus 1.15% 9116/2016 9/16/2018 245,000.00 245,000.00 245,000.00 243,885.25 Ally Bank Midvale CTF DEP ACT/365 1.15% 9117/2016 9/17/2018 245,000.00 245,000.00 245,000.00 243,863.20 American Express Centurion 1.60% 4112/2017 4/12/2019 250,000.00 250,000.00 250,000.00 249,180.00 Everbank-Jacksonville 1.55% 4/16/2017 4/16/2017 250,000.00 250,000.00 250,000.00 249,137.50 1.,.........000.00 1,480,000.00 480, 1,480,000.00 636.45 1,473, 36.45 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 1,849,830.92 1,849,830.92 1,849,830.92 1,849,830.92 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund Varies Varies Varies 3,156.20 3,156.20 3,156.20 3,156.20 1,652,987.12 1,85298712 1,652,987.12 1,852,987.12- r $� 25,070, 415.,415.79 E 28� 070 41.1.79E 70 415.79 25 0mom , $ 14 252.24 0 � Total Investments $ 25,070,415.79 Cash with Bank of the West City Checking �� 3,207,837.07 Money Market Plus 53,334.75 City Miscellaneous Cash 102,042.16, Successor Agency 599,601.00, Housing Authority 142,549.35, Financing Authority 1,719.08- ,719.08Investment InvestmentBrokerage _..._. __. 9,126.59 Total Cash with Bank of the West 4,118„210.00 Total Cash and Investments $ 29-186,625.79 Schedule of Cash and investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of December 2017 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: .ti Rose Tam Director of Finance ITEM NO. STAFF .�PO� �� T �,;i TO: Honorable Mayor and City Councilmembers HUB OF 4 FROM: Laura J. Thomas, Human Resources & Risk Manager TIHE • c N L 0 DATE: February 21, 2018 SANIVALLEY x' ' SUBJECT: CLAIM REJECTION SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. FISCAL IMPACT Fiscal impact is unknown at this time. RECOM + N1 ATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Edgar, Natalie Claimant alleges the police department illegally towed and impounded her vehicle. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW Any specific questions should be referred to the City Attorney. ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING FEBRUARY 7, 2018, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER Mayor Lozano noted that the Study Session were to remain open until the end of the Regular City Council meeting and then the Council were to reconvene into the Study Session Mayor Lozano called the regular meeting of the City Council and the Baldwin Park Charitable Foundation meeting to order concurrently at 7:10 p.m. INVOCATION The invocation was offered by Pastor Jackson and Dr. Flores. PLEDGE O1F ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Cruz Baca Council Member Monica Garcia Council Member Ricardo Pacheco Mayor Pro Tem Susan Rubio Mayor Manuel Lozano A motion was made by Lozano, seconded by Baca, and carried (5 — 0) to excuse City Clerk Alejandra Avila from the meeting. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. REPORT ON CLOSED SESSION Report was given at the conclusion of the Regular City Council meeting. ANNOUNCEMENTS Council Member Baca requested that the meeting be closed in memory of Leon "Ndugu" Chanler and Elenor Flowers. Council Member Rubio requested that the meeting be closed in memory of Bonita Lazera. Mayor Lozano introduced new Interim Chief Deputy City Clerk, Daryl Betancur and welcomed him to the City of Baldwin Park. Council Member Garcia made brief comments about the Grand Opening of Jersey Mike's; thanked the Council and staff for their support. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Warehouse CUP/Zoning Presentation by Community Development Director. Director Romo made the presentation and answered Council's questions making specific reference to the following points: Ordinance pertaining to warehouse and their permitting status; city did not allow warehouses regardless of size, except in the I -Zone, which required a Conditional Use Permit (CUP); code was intended to accommodate large warehouse uses due to their impact and not the small warehouse uses; spoke of legal and conforming status of warehouses. Direction given to staff to: 1) look into this and see if City can accommodate this business; and 2) to study this issue and provide a list of how many business were impacted and report back. • Presentation by San Gabriel Valley Mosquito & Vector Control District with updates on Zika recent events. A representative from the San Gabriel Valley Mosquito & Vector Control District made the presentation and spoke of Zika statistics and answered Council's questions. A lengthy discussion ensued relative to the presentation with Council Members requesting that a public and community outreach campaign needs to be conducted in order to educate the community about the issue of the Zika virus and its impacts upon the community and put on the NOW newsletter. Additionally, a request was made to explore the possibility of holding another community meeting preferably in the evening thereby facilitating public attendance. Council Member Pacheco made a brief presentation relative to the Rules of Decorum. There was a brief discussion about the following: that the rules of decorum apply to members of the City Council as well; Mayor Lozano stated that he wanted to correct something for the record that was made at the last meeting where Mayor Pro Tem Ricardo Pacheco stated that "you voted for the cannabis." Mayor Lozano indicated that he too had voted for it; stated that he did not think he was as vocal but that there were three Council Members who voted for it. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:45 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Dean Simpson resident of Agoura Hills made comments relative to a business park that he manages on Brooks Drive between River Grade and Little John; he provided a brief history regarding the zoning at that location back in 1997 and that between then and present something happened in terms of the zoning change designation; he stated that any type of warehouse operation engaged in buying or selling was subject to the requirements of a Conditional Use Permit (CUP); that these type of small businesses were not prepared nor did they, have the knowledge of skill set to follow the process required of a CUP; he stated that they also had to Regular Meeting of 2/7/18 Page 2 of 10 pay fees knowing that they may not even get such approval; and that this was one of the issues that these businesses were having. Terry Muse from Waste Management presented the 2017 Year in Review and introduced several key recycle statistics in Baldwin Park; and announced the tour of the recycling facility set for Tuesday, April 10th from 10:00 am to 12:00 pm and was free for the first 100 people. She announced that the Business Association and the School District were hosting the State of the City on March 29 at 8:30 am at the Senior Center. Unknown speaker made brief remarks regarding the rules of decorum stating that the rules applied also to members of the City Council; stated that these rules as presented by Mayor Pro Tem Pacheco were probably not reviewed by the City Attorney because they were not in compliance with Robert's Rules of Order. Christine Alarias, Library Manager at the Baldwin Park Library made announcements regarding a couple of upcoming programs including: Wednesday, February 14, from 6:30 pm to 7:30 pm, the Black History Month Celebration; and on Saturday, February 17, at 2:00 pm, the Friends of the Library will be sponsoring an Author Program with Author Jaime Alvarez. John Rios made comments relative to Mayor Pro Tem Pacheco's behavior at the last Council meeting and stated that his comments to the speaker were racist and impeded with the speaker's first amendment rights. Spoke against the Cannabis approvals. Unknown speaker also made comments relative to what happened at the last Council meeting when Mayor Pro Tem Pacheco made some unbecoming comments to a speaker; spoke about the Zika issue and the presentation made by Vector Control. Greg Tuttle spoke about first amendment rights; political prostitution in relation to the Cannabis application approvals; made comments relative to the manner in which Planning Commission agenda items were approved; spoke about the legal matters surrounding an individual who had an Agreement before the Council for approval. Daisy Cruz stated that she wanted to address the City's environmental burden stating that according to the EPA, the City was in the 98th percentile in environmental pollution; spoke about Green Alternatives, a non-profit she was associated with, which trains and educates communities about solar energy programs. Andy Sue commented that his uncle had purchased a property within the I -Zoning area and was told that the area was not suitable for warehouse operations. Unknown speaker commented about the rules of decorum stating that the feuding that takes place amongst council members was unnecessary. Mayor Pro Tem Pacheco highlighted some of the City's accomplishments making reference to the improvements in the City and the new businesses coming in including the recent grand opening of Jersey Mike's. Council Member Baca stated that she would like to give staff direction to review the Orders of Decorum and determine whether or not they are up to date. Mayor Lozano stated that the City has not adopted Robert's Rules of Order Regular Meeting of 2/7/18 Page 3 of 10 Council Member Rubio announced the Coffee with a Cop event and invited the community to attend; stated that the event will take place on February 13 at 10:00 pm., to 11:30 am at McDonalds here in Baldwin Park; and made the announcement about the Blood drive. Council Member Garcia spoke at length regarding the restraining order she attempted to have against a member of the public who continually harasses her; she stated that she was fearful for her safety; spoke about the pattern of abusive behaviors on the pail of this individual; she commented about a restraining order, which was issued by the Superior Court of thState of California in the County of Los Angeles, City of Pomona against this individual issued by a woman by the name of Sheila Ann Tuttle against Greg Sebastian Tuttle, which demonstrated that this individual was capable of causing physical harm to any person; that she needed to protect herself and that was the reason she brought this up. Mayor Pro Tem Pacheco also spoke about the escalation of alarming behaviors on the part of an individual in the audience and that he too was fearful for his safety. Mayor Lozano made comments relative to the issues expressed by Council Members and stated that they had the right to protect themselves and was appropriate to sound the alarm on this individual. Following all speakers comments, Mayor Lozano closed Public Communications at 8:16 p.m. CONSENT CALENDAR Council Item Nos. 3, 4, and 5 were pulled from the Consent Calendar for further discussion at the request of Council Member Baca. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Cacheco, seconded by Baca, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 2. APPROVAL OF MEETING MINUTES Receive and file: A. Amended minutes of the Special Meeting of December 13, 2018. B. Meeting Minutes of the Special and Regular City Council Meetings held on February 7, 2018. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Regular Meeting of 2/7/18 Page 4 of 10 3. APPROPRIATE ADDITIONAL FUND FOR THE CITY'S TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE PROGRAM (PULLED) Staff recommends that the City Council: 1) Authorize the Finance Director to transfer $35,000 from Acct. #251-50- 560-51100-00000 to Acct. #251-50-530-51100-00000 and $15,000 from Acct. #242-50-551-58100-15625 to Acct. #242-50-530-51100-00000 for FY 2017-18 to cover the increased expenditures due to unforeseen damage to City's traffic signals and street lights; and 2) Authorize the Finance Director to make necessary budget adjustments to allow payments as approved for FY 2017-18. Council Member Baca asked whether or not this was the result of a traffic accident or just needed to be replaced. Staff responded that four signal controllers were hit due to a collision and two traffic poles needed to be replaced also due to a collision. A motion was made by Baca, seconded by Lozano, and carried (5 — 0) to accept the item as presented. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 4. APPROVAL OF GENERAL ON CALL ENGINEERING PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING DESIGN, PLAN CHECK, CONSTRUCTION MANAGEMENT, INSPECTION AND RELATED SERVICES (PULLED) Staff recommends that Council approve a five-year On -Call Professional Services Agreement with Infrastructure Engineers. Inc., for Engineering Services, including Engineering Design, Plan Check, Construction Management, Inspection and Related Services as described in the Scope of Services; and authorize the Mayor to execute the Agreement. Council Member Baca stated that this was voted 3-2 at the last Council meeting; that she was concerned about the 5 year contract and that she was not pleased with some of the services provided and some of the completions that had not been made and yet they had been paid in full. Further, she inquired about whether or not there was a clause in the MOU that said they would not get paid after invoicing for 30 days. Staff responded that the City uses standard contract language, which gets modified for the terms of the service; that there was a compensation clause where it said that the invoices have to have back up information or additional information at 35%, 65% or 95% of completion of the project; that the 30 days was standard in this type of contract. A motion was made by Lozano, seconded by Garcia, and carried (3 — 2) to approve as presented and authorize the Mayor to execute the Agreement. AYES: NOES: ABSENT: ABSTAIN Garcia, Lozano, Pacheco Baca, Rubio None. None. Regular Meeting of 2/7/18 Page 5 of 10 5. ACCEPT AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION FOR CITY PROJECT NO. 2016-0135 MORGAN PARK AQUATIC CENTER CEILING MAINTENANCE AND ADDITIONAL WORK TO PAINT INTERIOR WALLS AND RE -PLASTER SWIMMING POOL. (PULLED) It is recommended that the City Council: 1) Accept the construction improvements by Lucas Builders, Inc. and authorize the recordation of a Notice of Completion; and 2) Authorize the payment of $7,825 in retention funds to Lucas Builders, Inc. upon the expiration of the 35 -day notice period. Council Member Baca inquired about whether or not there will be notifications when the project was completed. Staff responded that there will be notifications and that the pool will be completed within the next four weeks. A motion was made by Baca, seconded by Garcia, and carried (5 — 0) to approve as presented. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 6. APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS Staff recommends the City Council to: 1) Execute MOU with the San Gabriel Valley Council of Governments (SGVCOG) related to County homelessness plan development; and 2) Authorize the Director of Recreation and Community Services to execute any further documents. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to approve as presented. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 7. APPROVE TRACT MAP 73928, 4923-4929 FORTIN STREET AND NUBIA STREET Staff recommends that the City Council accept Tract Map 73928 and authorize the City Clerk and staff to sign the final map. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to accept Tract Map 73928 and authorize the City Clerk to sign the final map. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Regular Meeting of 2/7/18 Page 6 of 10 8. APPROVE TRACT MAP 73354 14827-14839 PACIFIC AVE, 47 RESIDENTIAL CONDOMINIUM UNITS Staff recommends that the City Council accept Tract Map 73354 and authorize the City Clerk and staff to sign the final map. A motion was made by eacheco, seconded by Baca, and carried (5 — 0) to accept Tract Map 73354 and authorize the City Clerk and staff to sign the final map. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARING NONE REPORTS OF OFFICERS 9. CONSIDERATION OF TECHNICAL STUDY PREPARATION TO CREATE THE BALDWIN PARK COMMUNITY CHOICE AGGREGATION (ITEM CARRIED OVER TO FUTURE MEETING) Staff recommends that Council: 1. Approve and adopt Resolution No. 2017-202, entitled "Resolution of the City Council of the City of Baldwin Park to Conduct a Technical Study to Evaluate a Community Choice Aggregation with California Choice Energy Authority (CCEA);" and 2. Authorize the Chief Executive Officer to engage California Choice Energy Authority to conduct a Community Choice Aggregation Technical Study for a cost not to exceed $63,000; and 3. Authorize the Chief Executive Officer, or his designee, to request the release of load data from Southern California Edison (SCE); and 4. Authorize the Finance Director to appropriate $63,000 from the Future Development Fund (Fund 200) and perform the required budget adjustments for this project. Council Member Baca stated that she would like to give a chance to Southern California Edison to come in and give a presentation before the Council makes a decision. After a lengthy discussion, the Council's consensus was to bring this item back at the first City Council meeting in March. Regular Meeting of 2/7/18 Page 7 of 10 Michael Bostwell, from California Choice Energy Authority made a presentation regarding the Community Choice Aggregation project and answered questions from Council. A motion was made by Pacheco to approve proposal as presented. Motion died for a lack of second. Mayor Pro Tem Pacheco removed motion from table and suggested to bring item back as well as to have Edison come to the City Council meeting and make a presentation. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Lozano for discussion and consideration: direction • Mayor Lozano commented on the prior direction given to staff to start working on the RFP process for the City's tow franchise; stated that he wanted to make sure that the current ordinance was updated and remove language that speaks to four years and allow the City Council to decide upon that point. Stated that the cost factors of what the City allow them to charge would also need to be reviewed and that will go to the Police Department for review. Mayor Lozano asked that this be brought back on the agenda the second meeting in March. Council Member Baca stated that in the context of the MOU that consideration be given to low income families if they can proof that the towing was not for good cause. A motion was made ,by Lozano, seconded by Garcia, and carried (5 — 0) to bring this item back at the second meeting in March with the changes as requested by Council. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Request by Mayor Pro Tem Pacheco for discussion and consideration: • A report on the following regarding Police uncollected funds (Booking Fees, DUI Cost Recovery, False Alarms Etc.) and future processing procedures and implementation. Mayor Pro Tem Pacheco commented on different way of funding and made reference to the list included as part of the staff report. He directed staff to look at those areas and look at what the status was of these items and find out if we could begin implementing those types of collection processes and bring back a report to the City Council in a month; he asked also for staff to determine whether or not staff can do it in-house or send it out. Regular Meeting of 2/7/18 Page 8 of 10 Council Member Rubio asked if staff could also look into hiring someone on a part-time basis to do collections. Request by Councilmember Baca for discussion and consideration: • 1 would like Staff to look into a location at Walnut Creek Nature Park for a "Memorial Walkway" where there can be a designated place to install plaques or rocks with names of those who have passed before the age of 21. 1 would like to include the following names: o Aramazd "Piqui" Andressian and Jordan Rios Macias. Council Member Baca asked that staff look into opening a memorial walkway where the City could designate rocks or plaques to recognize those who have passed before the age of 21 and that the first names she wanted to include, were: Aramazd "Piqui" Andressian and Jordan Rios Macias and anyone else that would like to come forward. Direct Staff to start planning for the 2018 Street Fair. Council Member Baca reminded staff to start planning for the Street Fair.. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Lozan , seconded by Rubio, to adjourn the meeting at 9:12 p.m. RECONVENE TO CLOSED SESSION at 9:13 p.m. REPORT ON CLOSED SESSION: 9:13 p.m. Report was given at the conclusion of the Regular City Council meeting. City Attorney Olivas reported that the City Council in Closed Session by a 4-0 vote had selected the firm of Jonas & Driscoll to serve as the City's Special Counsel. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk Regular Meeting of 2/7/18 Page 9 of 10 Regular Meeting of 2/7/18 Page 10 of 10 STAFF REPORT HUB OF THE SAN GABRIEL VALLEY 4A ITEM NO. TO: Honorable Mayor and City Councilmembers mf FROM: Laura Thomas, Human Resources/Risk Manager DATE: February 21, 2018 " SUBJECT: ADOPT RESOLUTION TO AMEND A POST EMPLOYMENT HEALTH PLAN FOR PUBLIC EMPLOYEES (PEHP) FOR THE CITY OF BALDWIN PARK SUMMARY In 2016, City Council approved Resolution 2016-149 adopting the employee funded Post Employment Health Plan for Public Employees (PEHP) for the City of Baldwin Park on behalf of the Chief Executive Officer (CEO). This action is a follow-up to the City Council's actions amending the amounts contributed by the employee. There is no contribution by the City. FISCAL IMPACT There is no fiscal impact to the City of Baldwin Park associated with this item. All contributions to the plan will be made by the employee and no contributions will be made by the City. RECOMMENDATION Staff recommends that the City Council approve resolution 2018-224 amending the contribution amounts of a Post -Employment Health Plan with the Plan Sponsor, Nationwide Retirement Solutions, Inc. BACKGROUND Per the City Council's direction on August 17, 2016 to pass a resolution to set up a Post Employment Health Plan for the City of Baldwin Park, staff collaborated with Nationwide Retirement Solutions, Inc. to set up such a program. PEHP is an employee benefit to help pre -fund the future cost of health care expenses for former and retiring employees, their spouse and their dependents with tax-free dollars. The employer may elect to fund the program with either an ongoing contribution or solely contribute other types of payouts employees would normally receive in the form of a cash payment (e.g., unused sick and/or vacation leave). The plan setup with the City of Baldwin Park will be comprised exclusively of employee contributions. There will be no contributions made by the City to the program. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content, ALTERNATIVES There are no alternatives as this action fulfills a contractual obligation and there is no cost or contribution by the City. ATTACHMENTS #1: Resolution 2018-224 RESOLUTION NO. 2018-224 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE AMENDMENT OF A POST EMPLOYMENT HEALTH PLAN (PEHP) IN THE MATTER of adopting the Post Employment Health Plan for Public Employees (PEHP) for the Employees of the City of Baldwin Park: WHEREAS, a Post Employment Health Plan for Public Employees has been established for eligible public employees, pursuant to section 501(c)(9) of the Internal Revenue Code permitting such plans; and WHEREAS, the Plan may be funded with Employer contributions, mandatory Eligible Employee contributions or combination of both on behalf of the eligible employee in a manner permitted under the Plan; and WHEREAS, the City is not making any contributions to this plan at this time; WHEREAS, under the PEHP program, Nationwide Retirement Solutions (NRS), Inc., will provide administrative services in exchange for a fee as agreed upon by the Employer and NRS; NOW THEREFORE BE IT HEREBY RESOLVED, by the City Council of the City of Baldwin Park as follows: The City Council of the City of Baldwin Park, meeting in a regularly scheduled session, hereby adopts this PEHP program on behalf of the Chief Executive Officer/City Manager of the City of Baldwin Park to be funded by Mandatory Employee Contribution of $600.00 twenty-four (24) times per year and, upon separation, 50% of any remaining vacation pay. The officers and employers of the City of Baldwin Park are hereby authorized to execute, on behalf of the eligible employees of the Employer, a participation agreement with NRS, authorizing NRS to act as the Administrator of the Plan and the agent for the Employer, and other such agreements and contracts as are necessary to implement the program. PASSED, APPROVED, AND ADOPTED this 21St, day of February 2018. MANUEL LOZANO MAYOR Resolution No. . Page 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-224 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 21St, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS. ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. STAFF : ET �+ TO: Honorable Mayor and City Councilmembers 7, FROM: Rose Tam, Director of Finance SA DATE: February 21, 2018 G SUBJECT: Accounting Related Policies and Procedures SUMMARY The purpose of this staff report is to present updated accounting related policies and procedures as recommended by the City's independent auditors to the City Council for review and approval. FISCAL IMPACT None. RECOMMENDATION Staff recommends that the City Council review and approve the following accounting policies and procedures: 1. Purchasing Policy and Procedures 2. Credit Card Policy and Procedures 3. Travel Policy and Procedures 4. Federal Awards Administration Policy and Procedures 5. ACH and Wire Transfer Policy and Procedures BACKGROUND During the prior years' audits, the City's independent auditors recommended that several of the accounting related policies need to be updated. The Finance staff have reviewed and updated the existing accounting related policies and procedures to incorporate the recommendations from the auditors and to comply with the Office of Management and Budget (OMB) and the new Uniform Guidance requirements. LEGAL REVIEW This report and the attachments have been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES None. ITEM NO. ATTACHMENTS 1. Purchasing Policy and Procedures 2. Credit Card Policy and Procedures 3. Travel Policy and Procedures 4. Federal Awards Administration Policy and Procedures 5. ACH and Wire Transfer Policy and Procedures N ATTACHMENT 1 City of Baldwin Park Purchasing Policy and Procedures Effective February 21, 2018 Purpose: The purpose of this policy is to establish procedures for the purchase of supplies, services, and equipment at the lowest possible cost commensurate with quality needed; to exercise positive financial control over purchases; and to clearly define authority for the purchasing function. It is the policy of the City of Baldwin Park (the City) to follow a practice of ethical and responsible procedures related to purchasing, agreements and contracts, and related forms of commitment. The purchase policy describes the principles and procedures that all staff shall adhere to in the completion of their designated responsibilities. When Grant Funds are Used to Fund or Partially Fund the Purchase If grant funding will be used, it is the Program Manager's responsibility to ensure that all applicable requirements of that funding are included in any contract/agreement/amendment/change order. Additionally, it is the responsibility of the Program Manager to ensure compliance with all applicable requirements of the funding, including securing approval of grant prior to incurring any expenditure, approval of eligible expenditures, and reporting requirements, etc. Purchasing Guidelines and Procedures All department directors shall have the authority to initiate purchases on behalf of their department within the guidelines described in the City's purchasing policy. Department directors may delegate purchasing authority to responsible individuals within their department. Directors shall inform the Finance Department of all designated individuals that may initiate/enter purchase requisition (PR) in the financial software system, Tyler Incode 10. The Management Assistant of Finance will review the PR prior to the approval of the Assistant Accounting Manager and/or Director of Finance. Once the PR is approved, the Management Assistant in Finance will generate the purchase order (PO), forward it to the Assistant Accounting Manager and/or Director of Finance for review and approval, and then send it back to the requesting departments. All purchase requests should be within the annual approved budget. All City purchases exceeding $2,500 require a purchase requisition (PR), purchase order (PO), and at least three (3) quotes except as otherwise provided in these policies and procedures. Purchases and contracts for supplies and equipment do not constitute a public project as defined by Cal. Pub. Cont. § 20161 shall require the following approvals: 1 Estimated Value of Cont m ract Authority of Approval .... $0 to $10,000 per vendor per fiscal .ear Respective Department Head $10,001 to $24,9 mm _ p 99.99 per vendor per fiscal year Chief Executive Officer Greater than $24,999.99 per fiscal year City Council The above threshold approval level does not apply to the annual recurring maintenance cost such as gas, electricity, telephone; multi-year contracts such as software program annual maintenance, copiers, and annual audits that were already approved by the City Council and included in the annual adopted budget. All approved requisitions with all the required quotes and bids will be entered into the accounting system "INCODE 10" by the Management Assistant/designated individuals. At least three (3) quotes are required for purchases between $2,500 to $24,999.99. Informal bids (at least three (3) written price quotations) and/or formal bids (RFP) are required for purchase exceeding of $24,999.99. A PO will be issued by the Finance Department only after the requisition has been approved at all levels. The requisition must include the following information: 1. Vendor's name (Based on Form W-9 as submitted by Vendor) 2. Description of item (goods/services) being requested for purchase 3. General ledger account number (refer to the approved budget line item account 4. Amount of purchases (should not exceed the appropriated/approved budget amount) 5. Quantity 6. Quotations (at least 3) 7. Approved staff report/contract/agreement for PR is required for more than $24,999.99 8. All PRs must be approved by designated approver as mentioned above 9. All PRs should be approved electronically by the Assistant Finance Manager and/or Finance Director for purchases of $5,000 and above Vendor Files and Required Documentation The Management Assistant/Accounts Payable Staff of the Finance Department shall maintain an electronic vendor profile and create a profile for each new vendor from whom the City purchases goods or services based on Form W-9. Prior to issuing a PO for any vendor (regardless of whether a contract is involved), the respective department shall request a completed and signed Form W-9 from the vendor and submit it to the Finance Department/Management Assistant, and inform the vendor to apply for a business license, if needed. Upon receiving the required documents, the 0 Finance Department/Management Assistant will issue and distribute the PO to the respective departments. Ethical Conduct in Purchasing City officials and employees shall not make any attempt to realize personal gain directly and indirectly through a purchase or service provided to the City, including but not limited to the following: 1. City officials and employees or any member of their immediate family have any financial interest in the purchase or service. 2. A business or organization, in which the City officials and employees or any member of their immediate family have any financial interest, is involved in the purchase or service. 3. Any other person, business or organization, with whom the City officials and employees or any member of their immediate family is negotiating or has an arrangement concerning prospective employment, is involved in the purchase or service. 4. No City officials and employees operating a business outside of their current City employment shall do business or provide a service for the City through their outside employment. 5. Prohibit the sale of lien vehicles from City's contracted tow vendor(s) to the City, City's affiliated entities, employees, and elected officials. 6. Any in-kind gift or contribution over $50 (annually) by any vendor to city management or, city elected officials required to submit Form 700 shall be reported on Form 700 as required by Law. 7. Any in-kind gift or contribution by any vendor to individual employees not covered by Form 700 is prohibited. If such a gift is delivered, the employee shall turn it to the Department Director who shall either return the gift. In the case of gift items such as baskets, they may be raffled off at a City event or distributed among all employees in the department. 8. Any in-kind gift or contribution over $100 by any vendor to a city event shall be reported to the City Clerk's Office and available to the public on the City's web site. 9. Expenditures of public funds for gifts or gift cards to employees and City officials are not authorized. This includes gifts purchased for employee and City official birthdays or other personal occasions except for city -sponsored events. 3 Voluntary collections from staff would be an acceptable way of purchasing employee gifts. 10.Awards and recognitions to employees and City officials must be an item of tangible personal property (cannot be cash, cash equivalent, vacations, meals lodging, theater or sporting event tickets, stocks, bonds). 11. External awards and recognition are appropriate for presentation to people or organizations external to City staff. External awards shall be determined by the City Council and CEO in advance. Conflict of Interest Prohibited No employee or council member of the City of Baldwin Park shall participate in the recommendation, selection approval or administration of a vendor if a real or apparent conflict of interest would be involved. Such a conflict would arise if a City Council member, employee, or any member of his/her immediate family, his/her spouse/partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest in the vendor selected. In certain instances, the City may not enter into contracts or do business with certain entities that are owned, operated, managed by, or that employ officers of the City (California Government Code section 87100 et seq.). An employee should not act as a principal or as an agent for a firm that does business with the City for six (6) months after the separation from the City. Employees and council members of the City of Baldwin Park shall neither solicit nor accept gratuities, favors, or anything of monetary value from vendors or parties to sub - agreements, including campaign donations should the employee or council member be aware that the vendor or party to sub -agreement is pursuing an interest in the City. If unaware, once the interest is discovered, the employee and/or council member shall recuse themselves from any decision-making or recommendation role. Non -Discrimination Policy All vendors/contractors who propose to perform any work or furnish any goods under agreements with the City of Baldwin Park shall agree to the following principles: 1) Vendors/contractors will not discriminate against any employee or applicant for employment because of race, religion, color sexual orientation or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the vendors/contractors. 2) Vendors/contractors agree to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non- discrimination clause. Notices advertisement and solicitations placed in accordance with Federal laws or regulations shall be deemed sufficient for meeting the intent of this section. 4 Awards to Debarred and Suspended Parties The City of Baldwin Park will not make any award or permit (sub grant or contract) to any party which is debarred or suspended or is excluded from or ineligible for participation in Federal assistance programs. See Federal Award Policy for more details. Encumbrance of Funds Except in the case of an emergency as determined by the CEO, the Department Heads shall not request any PO for supplies or equipment unless there is an existing unencumbered appropriation against which the purchase is to be charged. Formal Contract Procedure A. All contracts shall be by written contract with the lowest responsible bidder pursuant to the public contract procedure prescribed in Municipal Code §§ 34.27 through 34.33. B. Where possible, preference shall be given to local bidders or vendors, if all other factors in the bidding process are equal. C. A clause shall be incorporated in vendor's contract to require that all donations, gifts, and free services provided by the vendor outside of their service agreement to any city elected officials, employee, City department, or City affiliated entities or events be documented and reported to the City. Notice Inviting Bids Notices inviting bids shall include a general description of the articles to be purchased, shall state where bid blanks and specifications may be secured, and the time and place for opening bids. The purchasing officer shall publicize each notice inviting bids in such manner as is calculated to advise all prospective bidders thereof. A. Published Notices: Notices inviting bids shall be published at least ten (10) business days before the date of the opening of the bids. Such notices shall be published at least once in a newspaper of general circulation printed and published in the City, or, if there is none, they shall be posted in at least three public places for posting public notices. B. Bidders' List: The department's purchasing officer shall also solicit sealed bids from all responsible prospective suppliers whose names are on the Bidders' List or who have requested their names to be added thereto. The purchasing officer shall annually review the Bidders' List and the City's business license records, and shall make appropriate efforts to update the Bidders' List to include businesses located in the City. 5 C. Bulletin Board: The department's purchasing officer shall also advertise pending purchases or sales by a notice posted on a public bulletin board in the City Hall, on the City's official website, and other appropriate electronic media. Bidder's Security When deemed necessary by the department's purchasing officer, bidder's security may be prescribed in the public notices inviting bids. The security shall be returned upon rejection of a bid; provided, that the successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten (10) days after the notice of award of contract has been mailed, unless the City is responsible for the delay. The City Council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the City Council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. Bid Opening Procedure Sealed bids shall be submitted to the City Clerk's office and shall be identified as bids on the envelope. Bids shall be opened in public at the time and place stated in the public notices. A tabulation of all bids received shall be open for public inspection. Rejection of Bids In its discretion, the City Council may reject any and all bids presented and re -advertise for bids. Award of Contracts Contracts shall be awarded by the City Council to the lowest responsible bidder, except as otherwise provided in the City's Municipal Code. Tie Bids If two or more bids received are for the same total amount or unit price, quality and service being equal and if the public interest will not permit the delay of re -advertising for bids, the City Council may accept the bid it chooses or accept the lowest bid made by negotiation with the tie bidders at the time of the bid opening. Performance Bonds The department's purchasing officer shall have the authority to require a performance bond before entering into a contract in such amount as the department's purchasing officer shall find reasonably necessary to protect the best interests of the City. If a performance bond is required, the form and amount of the bond shall be described in the notice inviting bids (refer to the City Municipal Code). Professional Services and Specialized Services Contracts for specialized services and professional services by persons, firms, companies, or corporations shall be made subject to either the formal contract procedure or the open market procedure, except that there shall be no requirement to solicit bids. The department's purchasing officer may consider in addition to cost, the experience of the professional, the quality of work the processional has done, the ability of the professional to complete the project in a timely manner, and the insurance carried by the professional. For all professional and specialized service contracts, the standard Consultant Agreement shall be used and a separate "Scope of Work" attached. Once completed, these documents shall be submitted to the City Attorney for review and approval. Special Provisions A. Sole Source Purchases: A sole source purchase is one made from only one source of supply or a purchase for which no advantage can be gained through competitive bidding. Sole source purchases often arise because specifications and requirements for the purchase are so distinct that only one possible source can provide the purchase or meet established standards. This may be the case with replacement parts for brand name machinery, equipment, or vehicles. However, it may also apply to a consultant whose skills are very unique to the requested task and has prior experience fulfilling that need with the City to accomplish the task with utmost efficiency. To be valid, the sole source must be the only reasonably known source of supply meeting the bona fide specification requirements. A sole source decision is not permitted merely upon the grounds that such approach is the most convenient or that the subject is preferred by the staff. B. Cooperative Purchases: Cooperative purchasing is used by municipalities in the purchase of goods and services. This arrangement offers the participants significant economies of scale. Although one municipality may issue specifications and receive bids, each entity independently executes its own contract, administers the procurement function, and finances the purchase. This is an acceptable practice that allows municipal agencies to "piggy -back" on contracts for services and supplies issued by a wide range of other governmental agencies. Cooperative purchasing agreements may be entered into with state, local governments, and non-profit entities. C. Emergency Purchases: The City is not required to engage in either informal or formal competitive bidding in an emergency. The City Council delegates to the CEO the authority to waive any procedures in the Purchasing Guidelines that are not statutorily mandated when making emergency purchases of supplies, equipment, materials or services. "Emergency Purchases" are those procurements required to prevent the immediate interruption or termination of necessary City services or to safeguard life, property or the public health and welfare. Contracts for Services Whenever directed by the City Council to obtain administrative, legal, accounting, or other professional or contractual services to be performed by a consultant, the CEO or his/her designees shall issue request for proposals (RFP) or obtain written request for qualifications (RFQ) from qualified persons authorized to perform the services. He/she shall obtain a sufficient number of proposals to insure that the cost thereof is consistent with the market. He/she shall thereafter select the lowest responsible proposal, based upon a performance or qualifications selection matrix, and offer the contract to the person. The City's NON -COLLUSION AFFIDAVIT- CONTRACTOR/PROFESSIONAL SERVICES PROVIDER (EXHIBIT A) is required to be attached to the proposed contract. Uniform Construction Cost Accounting Procedures In October 15, 2014, the City Council adopted Resolution No. 2014-038, A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Uniform Public Construction Cost Accounting Procedures in Accordance with Section 22000 to Section 22045 of the Public Contract Code. Public project – as defined by the California Public Contract Code, is a project for the construction, reconstruction, erection, alteration, renovation, improvement, demolition, painting, repainting, or repair of any publicly owned, leased or operated facility. When contracting for public projects, the contract is awarded to the lowest responsible bidder. Dollar Thresholds Value of Purchase PO Level of Agreement Purchase Method Required Approval Format Under - Written Yes CEO CEO approved $45,000 Quotes contract $45,000-.".... � Informal bid— Yes CEO CEO approved d $175,000 process contract Over Formal bid Yes City ........ Council CEO approved $175,000 _contract n Levels of Bidding Required 1. Force account, negotiations, or PO — public projects up to $45,000 2. Informal bidding procedures — public projects up to $175,000/CEO authority • Notice inviting bids must be mailed to construction trade journals • Notice can also be provided to list created by City for category or work to be bid • Notice can be sent to any other contractors or construction trade journal • If product/service is proprietary in nature, the City can limit notice to those contract(s) that can provide such product or service • Notices must be sent at least 10 days before the bids are due • If all bids exceed $175,000, Council may adopt resolution to award contract at $187,500 if it determines that City Cost estimate was reasonable. Otherwise rebid pursuant to formal bidding. • Award to lowest responsible bidder 3. Formal bidding procedures — public projects over $175,000 • Requires sealed bid procedure • NON -COLLUSION AFFIDAVIT -BIDDER OF A PRINCIPAL CONTRACT (EXHIBIT B) needs to be included in the bid package • Notice must state time and place for receiving and opening of sealed bids • Notice must be published at least 14 calendar days before opening of bid in newspaper of general circulation • Notice must be sent electronically to publications listed in the City's list at least 15 days before opening of bids • Additional notice may be provided • Award to lowest responsible bidder Information for Mailed Notice When submitting notices for bids for jobs, the following information should generally be included: • Project title and contract number if applicable • Cost range • Location of site • Who is taking bids — i.e., City of Baldwin Park Public Works Department • Date and time bids are due • Contact address, phone, and e-mail • Architect's/Engineer's address and phone number if applicable • Brief description of work to be done 9 • Location where plans may be obtained and if deposit is required/refundable • Percentage of bid bond/percentage of performance bond/percentage of payment bond Use of Force Account City Council may reject any bids presented if prior to rejecting such bids it declares the project can be more economically performed by City employees and written notice is provided to apparent low bidder. 10 EXHIBIT A CITY OF BALDWIN PARK NON -COLLUSION AFFIDAVIT -BIDDER OF A PRINCIPAL CONTRACT To Be Executed By Each Bidder Of A Principal Contract STATE OF CALIFORNIA ) §A COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he is the .._...... _. r (sole owner, a partner, president, etc.) of _ _....,..._ the party making the foregoing bid; that such bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association, organization or corporation, that such bid is genuine and not collusive or sham, that said bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, or that anyone shall refrain from bidding, that said bidder has not in any manner, directly or indirectly sought by agreements, communication or conference with anyone to fix the bid price of said bidder or of any other bidder, or to fix the overhead, profit, or cost element of such bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such bid are true, and further, that said bidder has not, directly or indirectly, submitted his bid price, or any breakdown thereof, or the contents thereof, or divulged information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company, association, organization, bid depository, or to any member or agency thereof, or to any other individual information or date relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership, company association, organization, bid depository, or to any' member or agency thereof, or to any other individual, except to such person or persons as have a partnership or other financial interest with said bidder in his general business. Signed: Title. Subscribed and sworn to and before me this _mm.. day of , zxxx. Seal of Notary EXHIBIT B CITY OF BALDWIN PARK NON -COLLUSION AFFIDAVIT- CONTRACTOR/PROFESSIONAL SERVICES PROVIDER To Be Executed By Each Contractor/Professional Services Provider of a Principal Contract STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) being first duly sworn deposes and says that he/she is he „_m (sole owner, a partner, president, etc.) of.....„_ the party making the foregoing proposal of services; that such proposal is not made in the interest of or behalf of any undisclosed person, partnership, company, association, corporation, organization or the City of Baldwin Park (the City) officials and employees or any member of their immediate family has a financial interest in the services, that such contract is genuine and not collusive or sham, that said contract does not have any advantage against the public body awarding the contract or anyone interested in the proposed contract; that all statements contained in such contract are true. Further, said contractor has read the City's Purchasing Policies and Procedures and is in full agreement. Signed: Title. Subscribed and sworn to and before me this day of , zxxx. Seal of Notary ATTACHMENT 2 City of Baldwin Park Credit Card/Gas Card and Other Charge Cards Policy and Procedures Effective February 21, 2018 Purpose: The purpose of this policy is to establish standards and procedures for the use of City issued credit cards (including gas card and other charge cards). City credit cards are used to provide an alternative method of payment for designated City officials and designated employees. This policy is developed to ensure that all credit cards issued under agreements with the City of Baldwin Park (the City) serve a legitimate business purpose and are adequately monitored by management for compliance. In an effort to facilitate the conduct of official City business and ensure that City officials are provided with the tools they need to serve the interests of the City, City Council Members and Department Heads and/or their designees are provided with a City credit card/gas card. The use of credit cards is to allow City officials and or their designee's access to an efficient and alternative means of payment for approved expenses. It is for the purpose of making authorized small -dollar purchases, securing reservations, paying travel expenses, and doing City business in the most efficient manner. The amount should be under $2,500 per transaction except for emergency use and within the credit line limit. The following City officials may be issued a City credit card: • Mayor and City Council Members • Chief Executive Officer • Chief of Police • Director of Community Development • Director of Finance • Director of Public Works • Director of Recreation and Community Services • Designees from the departments with the approval of Department Head and CEO • Gas card for police officers 1 Purchases Credit cards shall only be used to purchase goods or services for the official business of the City. Expenses charged to City credit cards must be actual, necessary, reasonable, and incurred in the performance of official duties for the specific benefit of the City. The following Purchases are NOT allowed: • Alcoholic beverage/tobacco products • Controlled substances e.g. prohibited & illegal drugs • Personal items or loans • Purchases involving trade-in of City's property • Rentals (other than short-term autos) • Cash advances on credit cards • Employee meals and entertainments not related to City business (approved city events, workshop, training, conference). The following Purchases are NOT allowed except for emergency as stated in the City's Purchasing Policy and Procedures: • Equipment and upgrades over $2,500 • Construction, renovation/installation • Items or services on term contracts • Maintenance agreements • Telephone, related equipment, or services • Consultants, instructors, and speakers contracted by the City • Service/labor Procedures 1. Credit cards may be requested by approving officials or their designees for the prospective cardholders. The request must be in writing on the Credit Card Request Form. (EXHIBIT 1). Approval is required by the CEO, Finance Director and when necessary, the Department Director. 2. Authorized credit cardholders are determined by the CEO and department head/director. 3. Upon receiving an approved request to issue a new credit card, the Finance Department will return a memo to the new cardholder confirming their supervisor's request. 4. If approved and prior to receiving the credit card, the new cardholders will be required to sign the Cardholder Agreement (EXHIBIT II) along with the copy of the Credit Card/Gas Card Policy and Procedures indicating they have read and 4 agree to comply and accept the terms of the City's Credit Card/Gas Card Policy and Procedures. 5. Credit cards are issued in the name of the City and the authorized cardholder. Any annual fee, if any, is charged to the cardholder's cost center/department. The cardholder will acknowledge the receipt of the credit card/gas card. 6. Credit card/gas card statements shall be reconciled with the vendor receipts/invoices and submitted to the Finance A/P on a timely basis to avoid late fee/penalty/interest charges. If statements are submitted for payment without sufficient time to make a timely payment, interest/penalty/interest, if any, will be charged to the cardholder's department. 7. Approving Officials (department director, Director of Finance and CEO) shall review purchases and invoices to ensure compliance with these procedures. 8. All requisitions submitted for credit card/gas payments shall be approved by appropriate management level and department director and CEO. 9. The claim for payment should include all receipts/invoices. a. Failure to submit adequate documentation within one (1) month may result in the City credit card being cancelled. b. Any charge not substantiated by a receipt will result in the cardholder reimbursing the City within one month. If no reimbursement is made to the City, the amount(s) may be deducted from individuals' payroll and credit card will be cancelled. c. On an exception basis, if an original receipt has been misplaced, the cardholder must attach a signed memo containing the date, vendor, amount, and nature of purchase. 10. In the case of meals and meeting (for the City business only) related expenses, each receipt must include: a. The name of all persons involved in the purchase. b. A description of the business purpose of the purchases, in accordance with the Internal Revenue Service regulations. 11. All credit cards statements shall be signed by the cardholder and the department director and CEO to attest to the accuracy and appropriateness of the transactions. Authorized officials and designees issued a credit card/gas card are responsible for its protection and custody and shall immediately notify the Director of Finance if the credit card/gas card is lost or stolen. 3 Termination of Cardholder Accounts Upon termination of employment with the City, Cardholder accounts will be immediately closed. Credit card/gas card will be collected during the Exit interview process with Human Resources. Human resources will forward the credit card/gas card to the Finance Department and the termination date for credit card payment purposes. Cardholder shall report any pending charges as of the surrendering of the card and shall assert that they have reported all charges. Returns In the event of returned merchandise or other credits, cardholders must check subsequent statements for credit and attach the credit slip to the statement when submitting the statement for payment. If a credit slip was not obtained, other documentation explaining the return should be attached. If credit does not appear by the second subsequent statement, the cardholder should contact the Bank/Merchandise Holder. Lost or Stolen Cards It is the responsibility of the card holder to report lost or stolen immediately by calling the Bank/Merchandise Holder, and notify the approving official (department director) and the Finance Department immediately. If not reported immediately, the City may be liable for fraudulent charges, which will be charged to the cardholder's department. Procurement Accounting Controls A current list of credit cards/gas cards, authorized users, and credit limits shall be kept on file by the individual department and the Finance Department. Internal Accounting Controls A current list of all credit card/gas, authorized users, and credit limits shall be kept on file. The credit card is to be used only to make purchases for the legitimate business of the City and must be used in accordance with the provisions of the credit card policy and procedures and purchasing policy and procedures established by the City. The respective directors and/CEO are responsible for the review of purchases and invoices to ensure compliance with the City's policies and procedures. Credit card/gas card payments will be charged to the appropriate City Council or department budget and should not exceed the approved annual line item allocations. 4 CITY OF BALDWIN PARK CREDIT CARDS (INCLUDE GAS CARD and OTHER CHARGE CARDS) REQUEST FORM Date: To: Director of Finance From: Department Type of Card: For/User: Describe the purpose, justification, and importance of the requested credit/gas card: Department Director Signature Date CEO Signature Finance Use Only Approved: Yes.. No Date Director of Finance Date EXHIBIT I I, I'll, hereby acknowledge receipt of the following credit card and/or gas card: (Type of credit card) (Credit card and/or gas card number) I understand that improper use of this card may result in disciplinary action, as outlined in the City of Baldwin Park (the City) Personnel Rules, as well as personal liability for any improper purchases. As a cardholder, I agree to comply with the terms and conditions of this agreement, including the attached Credit Card Policies and Procedures. I acknowledge receipt of said Agreement and Policies and Procedures and confirm that I have read and understand the terms and conditions. I understand that by using this card, I will be making financial commitments on behalf of the City and that the City will be liable for any official business charges to the credit card/gas card company made on this card. I will strive to obtain the best value for the City when purchasing merchandise and/or services with this card. As a cardholder of the City's credit card/gas card, I agree to accept the responsibility and accountability for the protection and proper use of the card, as stated above. I will return the card to the Director of Finance, upon demand, during the period of my employment. I further agree to return the card upon separation of employment. I understand that the card is not to be used for personal purchases. If the card is used for personal purchases, the City will be entitled to reimbursement from cardholder of such purchases. The City shall be entitled to pursue legal action, if required, to recover the cost of such purchases, together with costs of collection and reasonable attorney's fees. Signature: Date: Cardholder rinance Department use only: Amount Approved (Director of Finance) EXHIBIT II City of Baldwin Park Travel Policies and Procedures Effective February 21, 2018 Purpose ATTACHMENT 3 This policy is designed to establish guidelines for fair and reasonable allowances for the City of Baldwin Park (the City) officials and employees while traveling including overnight stay on official City business. This policy shall not apply for commuter (local) training seminars and local City business expenses, nor is it intended to supersede P.O.S.T. reimbursable travel policies established by the State of California. The governing rule for all City travel expenses shall be availability, economy, convenience, and propriety. II. Policy • The City shall provide reimbursement for expenses directly related to attendance at approved conferences, seminars, meetings, and other official functions/purposes. • Official travel is planned, budgeted, approved, and controlled at the Department level, except in specific cases. • Authorized travel approved in the annual budget requires no further approval beyond the department level, if, however, it becomes apparent that the total travel cost will exceed the adopted budget; the approval of the Director of Finance and/or the CEO must be obtained. • Unbudgeted, unplanned travel requests shall be submitted by the Department Head to the Director of Finance who will forward the request to the CEO for approval. Such requests shall include written justification for the following a) the differences of the travel request and the budget; b) the reasons why the unbudgeted travel is necessary for the Department's operations. This will include a list of travel expenses and a "Request for Special Budget Appropriation", if necessary. • All employees must have the Travel Authorization and Expenditure Report (Exhibit 1) completed and authorized by their Department Head. All out-of-state travel requires CEO's approval prior to traveling. All City's authorized travel is paid directly by the City or reimbursed to the traveler based in actual, itemized expenses or should be covered by the IRS per diem rate. Travel Authorization and Expenditure Report is due within 30 days of travel to Finance. Failure to submit the completed report within 30 days of the travel date may forfeit all reimbursable travel expenses; if submitted beyond the 30 -day time limit, special circumstances with a written explanation to the Director of Finance is required for the late submission before the travel expense reimbursement request is processed. III. Procedures — Reimbursement Requirements All travel related expenses is to be paid by the City officials and employees and submitted for reimbursement according to the following categories and guidelines: A. Airfare The most economically available air coach fare will be considered a standard practice, in as much as air travel is usually more economical in time and money than other modes of transportation when making long distance trips. Round trip tickets shall be purchased when practical and more economical. B. Train Travel The use of alternate forms of transportation, such as rail, shall be utilized as a form of transit unless the cost of such service is greater than travel in a personal or city vehicle or the use of such service is impractical. C. Car Rental Use of a rental vehicle shall receive prior approval by the Department Head or CEO. Guidelines to follow when renting cars: (a) Economy models must be rented unless more than two persons are travelling together. (b) When two or more employees are travelling, they should rent the most economical vehicle available. (c) Gasoline charges by the rental company are not reimbursable. (d) Rental cars should be returned to the original rental location in order to avoid costly drop-off charges. (e) Upgrades are not reimbursable. D. Mileage Reimbursement for Transportation Compensation in the form of mileage reimbursement will be paid to individuals for use of their private vehicle in lieu of a fixed monthly allowance when appropriate. Mileage reimbursement would be based upon actual miles driven and must also have the approval of the Department Head, or CEO. City officials who have the City vehicle or receive mileage allowance are not entitled to mileage reimbursement. Mileage reimbursement shall be based on IRS rate. 0 E. Mileage Reimbursement for Travel Use of personal cars for out -of -City travel must be approved when the job duties does not require routine travel. When personal automobiles are approved as a mode of travel, reimbursement will be made based on the IRS rate if the distance traveled is business related. The distance shall be calculated based on the shortest distance from the City Hall or employee's primary residence, to the point of destination whichever is less. Additionally, gas or other transportation related costs shall not be reimbursed when mileage reimbursement is utilized. When personal automobiles are approved, the total allowance for the transportation shall not exceed the cost of the most economically available air coach passage if such services are available, except that when more than one individual (not including family members) travel in a single car, the maximum limit for reimbursement will be equal to the sum of their equivalent air fares. Travel in City vehicles may be approved when circumstances warrant it. When traveling in a City vehicle, receipts should be secured for the purchase of gas, oil, and other supplies, if necessary. These amounts should be shown on the expense report, with the notation that a City vehicle was used, indicating the vehicle tag number. Individuals who receive an auto allowance shall not receive additional reimbursement for use of their personal automobile during travel and are not eligible to utilize a City vehicle unless traveling more than 50 miles one way from Baldwin Park City Hall or the employee's primary residence to the point of destination, whichever is less. F. Telephone/Fax/Internet/Cellular Phone Charges Telephone and facsimile charges will be allowed only for official City calls and facsimiles. Expenses incurred for use of internet services are not reimbursable unless approved by the Department Head. Employees receiving reimbursement for use of internet services are expected to use the most economical method available, avoiding long-distance telephone charges, excessive on-line time, Wi-Fi, roaming, etc. G. Taxi/Shuttle/Public Transportation/Rapid Transit City officials and employees should evaluate their individual circumstances and select the safest, most economical alternative when traveling to and from all destinations. Transportation to and from the airport (or other type of transportation centers) should be accomplished by utilizing a hotel van or some other general shuttle service. A taxi may be utilized when the cost of a shuttle is higher than the taxi to the destination or when shuttle services are unavailable. A car may be rented when a taxi or shuttle service is more expensive or when the City officials or employees must be at several different business locations that are not located near the hotel accommodations. 3 H. Registration Fees Fees charged for registration at any convention or meeting are reimbursable with prior approval and shall be submitted on a Direct Payment Request form as well as on a Travel Authorization and Expenditure Report shall be reimbursed and paid directly by the City. I. Per diem Day Trips: Internal Revenue Code (IRC) 162(a) states that meal expenses reimbursed by an employer to an employee for travel away from home for less than 24 hours where no overnight stay is required, represent taxable and reportable income; therefore, the City will not reimburse for any meals on trips lasting less than 24 hours. Overnight Stay: Expenses for meals, tips, and incidentals will be reimbursed on a per diem based on the current per diem rate schedule from IRS. The per diem rate for the first and last travel day will be 75% of the IRS allowable amount. In cases where the travel period must be extended and a per -diem has already been issued, a Direct Payment Request form must be submitted for per -diem to be paid for the additional travel days. No meal allowance is provided for local travel, with the exception of travel away from the normal work are for more than a 12 hour period. In such cases, the employee is entitled to 75% of the prescribed meals and incidental expenses J. Lodging Reimbursement for hotel accommodations shall be provided for multi -day approved travel provided that it is greater than 50 miles away from the City Hall or the employee's primary residence (whichever is less) exceptions may be made for special circumstances when approved by the CEO and the Department Director. For one -day seminars, conference, or other travel, hotel accommodations are not reimbursable unless approved in advance by the CEO and appropriate due to the location or event schedule. Hotel accommodations should be appropriate to the purpose of the trip. Individuals are expected to use good judgment in the selection of lodging accommodations offering competitive rates. The City does not reimburse for lodging if the employee wishes to say one day after the conference has been completed in the Pacific Time Zone. If the conference is in the Mountain, Central or Eastern Time Zones, the employee may travel the day after the conference has been completed. The hotel in which the individual decides to stay should be located within walking distance 4 to the place of business, where possible, in order to minimize the need for transportation, rental car, bus, trolley, etc. itu 0v F W' TRAVEL AUTHORIZATION and EXPENDITURE REPORT CITY OF BALD WIN PARK EMPLOYEE NAME DEPARTMENT/DIVISION FUND/COST CENTER/PROJ. # DATE See below P ur'C)t" se/j ti' st i r c"'Ition l nclude name of dates, lovation, and if hud fgewd) TRA VEL A UTHORIZA TION ESTIMA AIR FARE/MILEAGE $0.00 111"'R DIEM @ $0.00 (OTI II:IR, TOTAL EST. EXPENSE $0.00 TOTAL ADV. REQUESTED $0.00 TRAVEL AUTHORIZATION APPROVALS EMPLOYEE'S SIGNATURE DATE F DEPT./DIV HEAD SIGNATURE DATE CITY MANAGER'S SIGNATURE DATE EXPENSE REPORT CONF./REG/ LODGING AIR FARE/MILEAGE PER DIEM a, TOTALS$0.00 1 $0.00 1 $0.00 I acknowledge that this request is for the reimbursement of expenses incurred during the conduct of authorized City business and that all advances and allowances have been accounted for on this statement, Furthermore, travel expenses incurred were authorized by the CEO as required. Signatures Date Emp./Council Member Dept./Div. Head City Manager EXHIBIT 1 $0.00 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ATTACHMENT 4 City of Baldwin Park Policy and Procedure for Federal Awards Administration Effective February 21, 2018 Grant Administration The purpose of this policy is to establish procedures for administrating federal awards within the guidelines. These guidelines include: general concepts and framework for seeking and managing grant programs; identify roles and responsibilities in managing grant programs; and set policy in complying with Single Audit Act requirements. The City of Baldwin Park (the City) does not have a centralized grants department, therefore it is the responsibility of each department obtaining a grant to care for and be familiar with all grant documents and requirements. If a grant is Federal, the department should immediately notify the Director of Finance for inclusion in the City's Single Audit. For the purpose of this policy, "Program Director" applies to the individual within a given department who will be responsible for the grant, and the "Administrator" applies to the federal grant agency. 1. Grant Development, Application, and Approval a. U� is_te Approval — Once the grant plan is developed and the application is filed with the granting agency, legislative approval is required. If such legislative approval is not specifically required by the written terms of the grant, then the department head may, at his or her discretion, approve grant applications. In this case, a copy of the application shall be sent to the Administrator's office. If an award is given, a copy of the signed agreement shall also be furnished to the Administrator's office and the City's Director of Finance. (Electronic copies are preferable). b. Matching Funds — Grants that require City matching funds must be coordinated with the Administrator's office. Available funds must be identified within the existing budget. Budget adjustments can also be required for the match. Depending on the nature of the grant, further discussion and long-term planning must be done before applying for a grant. For example, when a grant establishes a level of service that cannot be maintained once the grant funds are depleted, there must be careful planning before applying. cw Grant Budget — The granting agency requires the submission of an expenditure budget for most grants. The department head should review this requirement prior to submission and provide the personnel. All related cost projections should be given to the City's Director of Finance for the budget preparation. 1 2. Grant Program Implementation a. Notification and Acceptance of an Award — Official notification of a grant award is typically sent by a funding agency to the program director and/or other designated officials in the original grant proposal. However, the authorization to spend grant funds is derived from the City Council and/or the Board members through the approval of a grant budget. This is done with the adoption of the Government -wide operating budget, as the grant budget is a component of such. b. Establishment of Accounts — The department that obtained the grant will provide the Administrator's office with information needed to establish revenue and expense accounts for the project. Ordinarily, this information will include a copy of both a summary of the project and the budget. c. Purchasing Guidelines — Ali other Government purchasing and procurement guidelines apply to the expenditure of grant funds. The use of grant funds does not exempt any purchase from the City's purchasing requirements. All typical paperwork and bidding requirements apply. All required staff approvals apply. When in doubt, the Program Director should contact the Administrator's office for further assistance. 3. Financial and Budgetary Compliance a. Monitoring Grant Funds — The financial software, Tyler Incode 10, is considered to be the City's "official" accounting system. Ultimately, the information in this system is what will be audited and used to report to governing boards. Program Directors shall use inquiries and reports generated directly from the accounting system to aid in grant tracking. If any "off -system" accounting records are maintained, it is the responsibility of the Program Director to ensure that the program's internal records agree to the City's accounting system. Departments may use some internal mechanism (such as a spreadsheet) to monitor grant revenues, expenditures and budgetary compliance. However, all such financial information will also be recorded and maintained in the City's accounting system. b. Fiscal Year — Occasionally, the fiscal year for the granting agency will not coincide with the City's fiscal year. This may require adjustments to the internal budget accounts and interim financial reports as well as special handling during fiscal year-end close. It is the responsibility of the department head to oversee their grant budgets within his/her department and to bring any discrepancies to the attention of the Administrator and Director of Finance immediately. c. Grant budgets — When the accounting structure for a grant is designed, it will include the budget that was prepared when the grant application was submitted. The terms of each specific grant will dictate whether any budget transfers between budgeted line items will be permitted. In no case will the Program 2 Director be authorized to exceed the total budget authority provided by the grant. If grant funds have not been totally expended by fiscal year-end, it is the responsibility of the Program Director to notify the Director of Finance that grant budget funds need to be carried forward to the new fiscal year, and to confirm the amounts of such carry -forwards. This can be done during the City's normal annual budgeting process. Carry -forwards of grant funds will be subjected to maximum allowable amounts/percentages based on the grant award agreement and/or the Uniform Guidance Compliance Supplement. d. Capital Assets — The City is responsible for maintaining an inventory of assets purchased with grant monies. The City is accountable and must make them physically available for inspection during any audit. The Director of Finance must be notified immediately of any sale of these assets by the Program Director. Customarily, the proceeds of the sale can only be used on the grant program that purchased them. In most cases, specific governing regulations can be found in the original grant. The Program Director overseeing the grant will coordinate this requirement. All transactions that involve the acquisition or disposal of grant funded capital assets must be immediately brought to the attention of the Director of Finance. 4. Record Keeping a. Audit Work Pa Pers — The City's external auditors audit all grants at the end of each fiscal year. The department who obtained the grant will prepare the required audit work papers. These will then need to be sent to the Director of Finance within a reasonable time following year end. b. Record Keeping Requirements — Grant record keeping requirements may vary substantially from one granting agency to another. Consequently, a clear understanding of these grant requirements at the beginning of the grant process is vital. The Program Director within a department applying for a grant will maintain copies of all grant draw requests, and approved grant agreements (including budgets). Uniform Guidance Compliance Supplement - General Information Please see the City's Code of Ordinances and/or Policies on the City of Baldwin Park website for a full listing of policies. Uniform Guidance Compliance Supplement - Activities Allowed/Un-allowed and Allowable Costs/Cost Principles The requirements for allowable costs/cost principles are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: All grant expenditures will be in compliance with the Uniform Guidance, State law, City Government policy, and the provisions of the grant award agreement will also be considered in determining allow ability. Grant funds will only be used for expenditures that considered reasonable and necessary for the administration of the program. 2. Grant expenditures will be approved by the Program Director and Department Head when the bill or invoice is received. The terms and conditions of the Federal Award will be considered upon approval. Accounts payable disbursements will not be processed for payment until all necessary approval has been obtained. 2. Payroll costs will be documented in accordance with the Uniform Guidance. Specifically, compensation for personal services will be handled as set out in §200.430 and compensation for fringe benefits will follow §200.431 of the Uniform Guidance. Uniform Guidance Compliance Supplement - Cash Management Source of Governing Requirements ® The requirements for cash management are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: Most of the City's grants are awarded on a reimbursement basis. As such, program costs will be expended and disbursed prior to requesting reimbursement from the grantor agency. If Federal grant funds are received first, time must be minimized for the elapse between receipt of Federal funds and disbursement to contractors/employees/sub-recipients according to §200.302 (6) of the Uniform Guidance. 2. Cash draws will be initiated by the Program Director who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained. Payments and travel costs will be handled in a manner consistent with the City's existing Purchasing and Travel Policies and Procedures in accordance with §200.305 (payments) and §200.474 (travel costs) of the Uniform Guidance. 3. The physical draw of cash will be processed and recorded in the City's accounting system as prescribed by the grant agreement. 4. Supporting documentation or a copy of the cash draw paperwork will be filed along with the approved paperwork described above by the Finance Department and the 2 grant receiving department. The paperwork will be retained for audit purposes.. Uniform Guidance Compliance Supplement - Eligibility Source of Govern in Re uirements — The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award,. Additional Policies and Procedures The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict the existing City/Board policies. 1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. 2. Initial eligibility determinations will be made by the Program Director based on the grant award/contract. Sufficient documentation to support these determinations will be retained and made available to administration, auditors, and pass-through or grantor agencies, upon request. It is the receiving grant department's responsibility to maintain complete, accurate, and organized records to support eligibility determinations. Uniform Guidance Compliance Supplement - Equipment and Real Property Management Source of Governin Re uirements — The requirements for equipment are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. Additional Policies and Procedures. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict the existing policies. In order to ensure compliance with these requirements, The City has implemented the following policies and procedures: 1. All equipment will be used in the program for which it was acquired through Federal grants. 2. When required, purchases of equipment will be pre -approved by the grantor or pass-through agency. The Program Director will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3. Property/Equipment records will be maintained. A physical inventory shall be taken every two years, and an appropriate system shall be used to safeguard assets. 4. When assets with a current per unit fair market value of $5,000 or more are no M longer needed for a Federal program, a request for written guidance shall be made from the grantor agency as to what to do with the property/equipment prior to sale or relocation. The City shall abide with the requirements set out in §200.311 and §200.313 of the Uniform Guidance in this regard. If a sale will take place, proper procedures shall be used to provide for competition to the extent practical and result in the highest possible return. Uniform Guidance Compliance Supplement - Matching, Level of Effort and Earmarking Source of Governing Re uirements — The requirements for matching are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The City defines "matching", "level of effort", and "earmarking" consistent with the definitions of the Uniform Guidance Compliance Supplement: atchin or cost sharing includes requirements to provide contributions (usually non - Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third -party in-kind contributions). Levet of effbil includes requirements for (a) a specified level of service to be provided from period to period, (b) a specified level of expenditures from non -Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non- Federal funding of services. Earmarkin includes requirements that specify the minimum and/or maximum amount of percentage of the program's funding that must/may be used for specified activities, including funds provided to subrecipients. Earmarking may also be specified in relation to the types of participants covered. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of Program Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to administration, auditors, and pass-through or grantor agencies, as requested. Uniform Guidance Compliance Supplement - Period of Performance Source of Governirrg l eggirernent — The requirements for period of performance of 6 Federal funds are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Costs will be charged to the grant award only if the obligation was incurred during the funding period unless pre -approved by the Federal awarding agency or pass-through grantor agency. 2. All obligations will be liquidated no later than 90 days after the end of the funding period or as specified by program legislation. 3. Compliance with period of performance requirements will initially be assigned to the Program Director. All A/P disbursements are subject to the review and approval of the Program Director and Department Head. Uniform Guidance Compliance Supplement - Procurement, Suspension and Debarment Source of Governing Requirements — The requirements for procurement are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained in OMB guidance in 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 CFR implementing the OMB guidance; the Uniform Guidance; program legislation; Federal awarding agency regulations; and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: 1. Purchasing and procurement related to Federal grants will be subject to the City's Purchasing Policy and Procedure. 2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price. 3. Procurement will provide for full and open competition. 4. No City officials, employees, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when City officials, employees, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. City officials, employees, and agents can neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. If the financial interest is not substantial or the gift is an unsolicited item of nominal value, no further action will be taken (refer to City's Purchasing Policy and Procedure). Disciplinary actions will be applied for violations of such standards otherwise. 5. The City will avoid acquisition of unnecessary or duplicative items. Consideration will be given to consolidating or breaking out procurements to obtain a more economical purchase. Where appropriate, an analysis will be made of lease versus purchase alternatives, and any other appropriate analysis to determine the most economical approach. The City will also analyze other means, as described in §200.318 of the Uniform Guidance, in order to ensure appropriate and economic acquisitions. 6. The City is prohibited from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. "Covered transactions" include those procurement contracts for goods and services awarded under a non -procurement transaction (i.e., grant or cooperative agreement) that are expected to equal or exceed $20,000 or meet certain other specified criteria. All non -procurement transactions (i.e., sub -awards to subrecipients), irrespective of award amount, are considered covered transactions. 7. The City will include a suspension/debarment clause in all written contracts in which the vendor/contractor will certify that it is not suspended or debarred. The contract will also contain language requiring the vendor/contractor to notify the City immediately upon becoming suspended or debarred. This will serve as adequate documentation as long as the contract remains in effect. 8. The Program Director or designee will be responsible for a year-to-date transaction report from the City's accounting system. Any vendor with accumulated transactions equaling or exceeding $20,000 that is not subject to a written contract including a suspension/debarment clause or for which a signed statement or suspension or debarment is not on file will be subject to additional procedures. The Program Director or designee will check the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA) for the vendor name. A potential match will be followed-up immediately. Each vendor searched on EPLS will be initialed on the vendor transaction report and the report will be signed and dated on the first or last page. The vendor transaction report will be retained as evidence of the control. 9. If a vendor is found to be suspended or debarred, the City will immediately cease to do business with this vendor. 10. Executed contracts and signed quarterly vendor transaction history reports will be retained and filed by the Program Director. N Uniform Guidance Compliance Supplement - Program Income Source of Governira Re r,rrements — The requirements for program income are found in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the City has implemented the following policies and procedures: Program income will include (but will not be limited to): income from fees for services performed; the use or rental of real or personal property acquired with grant funds; the sale of commodities or items fabricated under a grant agreement; and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award. 2. The City will allow program income to be used in one of three methods: a. Deducted from outlays b. Added to the project budget c. Used to meet matching requirements Absent specific guidance in the Federal awarding agency regulations or the terms and conditions of the award, program income shall be deducted from program outlays. 3. Program income, when applicable, will be accounted for as a revenue source in the same program code used in the City's accounting system as the Federal grant. Uniform Guidance Compliance Supplement — Reporting Source of Governin 1 : iregiipp — Reporting requirements are contained in the following documents: Uniform Guidance, Performance reporting; 2 CFR section 215, Performance reporting; 2 CFR section 215.51; program legislation; ARRA (and the previously listed OMB documents and future additional OMB guidance documents that may be issued); the Transparency Act; implementing requirements in 2 CFR part 170 and the FAR; and previously listed OMB guidance documents; Federal awarding agency regulations; and the terms and conditions of the award. In order to ensure compliance with these requirements, City has implemented the following policies and procedures: Reports will be submitted in the required frequency and within the required deadlines. 0 2, Reports will be completed using the standard forms (as applicable) and method of delivery (i.e., email, grantor website, postal service, etc.). 3. Regardless of the method of report delivery, a copy of the submitted report will be retained along with any documentation necessary to support the data in the report by the granting department. The report will evidence the date of submission in order to document compliance with timeliness requirements. This may be done either physically or electronically. 4. Financial reports will always be prepared based on the general ledger using the required basis of accounting (i.e., cash or accrual). In cases where financial data is tracked outside of the accounting system (such as in spreadsheets or paper ledgers), this information will be reconciled to the general ledger prior to report submission. 5. Any report with financial -related data will either be prepared or reviewed by the Program Director and will have the appropriate review based on specific grant guidelines. 6. Preparation of reports will be the responsibility of Program Director. All reports (whether financial, performance, or special) must be reviewed and approved by the Director of Finance (as applicable) prior to submission. This will be evidenced by either physical signatures or electronic timestamps of approval. 7. Copies of submitted reports with preparer and reviewer signatures and data will be filed with supporting documentation and any follow-up correspondence from the grantor or pass-through agency. Copies of all such reports will be made available to administration, auditors, and pass- through or grantor agencies, as requested. Uniform Guidance Compliance Supplement — Subrecipient Monitoring Source of Governin Re uirements — The requirements for subrecipient monitoring are contained in 31 USC 7502(f) (2) (B) (Single Audit Act Amendments of 1996 (Pub. L. No. 104-156)); Uniform Guidance, program legislation; 2 CFR parts 25 and 170, and 48 CFR parts 4, 42, and 52 Federal awarding agency regulations; and the terms and conditions of the award. The City (Program Director) will review and oversee subrecipient activity and obtain a copy of their single audit. Other oversight processes and procedures will be established on a case by case basis, depending on grant requirements and the level of activity of the sub -recipient. Uniform Guidance Compliance Supplement - Special Tests and Provisions Source of Governin Re uirenients — The laws, regulations, and the provisions of contract or grant agreements pertaining to the program 10 Additional Policies and Procedures. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict the City's policies. In order to ensure compliance with these requirements, City has implemented the following policies and procedures: 1. The Program Director will be responsible for identifying compliance requirements for special tests and provisions, determining approved methods for compliance, and retaining any necessary documentation. Uniform Guidance Compliance Supplement — Time and Effort Reporting Source of c overnin Requirements — As a recipient of federal funding, the City is required to comply with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Policy Statement: 1. Each employee whose time is committed to a federally sponsored program is required to complete a time and effort report (timesheet) stated the name of the grant/program. 2. The City will use an "after -the -fact -effort" reporting system. This indicates that the distribution of salaries and wages will be supported by time and effort reports (timesheet). 3. Time and Effort Reporting shall reasonably reflect the percentage distribution of effort expended by the City employees involved in federally funded grants. These reports shall reasonably reflect the activity for which the employee is compensated and shall include all activities an integrated basis. Time and effort reports must represent, in percentage totaling 100%, a reasonable estimate of an employee's effort for the period reported. 4. The Finance Department is responsible for the distribution, collection, and retention of copies of all time and effort reports (timesheets). Procedures: 1. The Program Director will identify and determine the particular employees that are required to complete a time and effort for each payroll. The determination should be in accordance with the grant budget submitted to the grantor. 2. City employees receiving a time and effort report shall complete with the actual percentages of effort for the given period. They will sign the effort report to verify 11 and obtain the manager's signature,. 3. The federal grant program distribution of wages/salaries for each employee should be supported by the time and effort report which includes the actual effort and the following: • Employee Name • Payroll Period • Location • Grant Name(s)/Fund#/Project# • Payroll job code allocation number(s) • Total hours paid during the pay period. Reports must account for all of the employee's hours. This means total hours during the pay period which includes the regular, overtime, sick, vacation, holiday, and/or any other hours reported during the pay period. • Hours worked during the pay period for each grant project, program or non- federal activity. The report must reflect an "after -the fact" distribution of the actual employee's hours. This means the number of hours worked on each program if the employee worked on multiple programs. • Supervisor/Program Director signature. The supervisor having first-hand knowledge of the work performed by the employee will sign -off on the time and effort report. 4. Each time and effort report shall be accompanied with documentation that provides evidence of effort throughout the time and period of the report. 5. All employees must sign their own individual time and effort report. In addition, the Program Director must review, verify and sign or approve electronically all effort reports and must be submitted to the Department Head for approval and to the Finance Department. 6. Any salary reallocation or adjustments resulting from time and effort reports will be made as determined between the Finance Director and Program Director. 7. Evidence of salary reallocations (budget revisions) must accompany a modified time and effort report. 8. The Granting Department will incorporate the time and effort reports in the grant file and retain them for compliance purposes. These reports should be completed in a timely manner and must be made available for audit. 12 ATTACHMENT 5 City of Baldwin Park ACS and Wire Transfer Policy and Procedures Effective February 21, 2018 I. Purpose This policy is to establish guidelines for ACH and wire transfer policy and procedures for the City of Baldwin Park (the City) to have effective check and balance, internal control, prevent irregularities, and promote financial soundness of the City. II. Procedures ACH for payroll 1. Payroll Timesheets are prepared by the employees and submitted to the supervisor and department head for approval. 2. Senior Finance Clerk (Payroll) receives, reviews, and verifies hours entered in the payroll system. Finance does not have access to enter or modify pay rates and benefits. 3. The payroll system will generate an edit report. The edit report is reviewed by Senior Finance Clerk (Payroll) and verified by other Senior Finance Clerk prior to finalizing the payroll. 4. A payroll ACH file and ACH register report are created and sent to the Assistant Accounting Manager and Director of Finance for review and approval. 5. The Assistant Accounting Manager or the Director of Finance will send the payroll ACH file and ACH register report to the Accountant/Management Assistant for processing. 6. The Accountant/Management Assistant will upload the payroll ACH file to the bank and confirm that the total in the file is equal to the total that was given by the Senior Finance Clerk. 7. The Accountant/Management Assistant will make the transfer from the general bank account to the payroll account to fund the payroll ACH after the approval of the Assistant Accounting Manager/Director of Finance. ❖ The Accountant and the Management Assistant do not have access to enter and process payroll. The Assistant Accounting Manager and Director of Finance only have access for review and approval but do not have access to enter payroll nor process ACH transfer. Wire Transfers 1. Wire Transfers are for debt service payments to the fiscal agent/trustees and for the employee contributions to ICMA and Nationwide for the 457 retirement plans, Nationwide and Wageworks for health savings accounts. Wire transfer is also used for City investments for sending funds to LAIF and City's authorized banks and financial firms. 2. Debt service payments to the trustee occur twice a year. The invoice is sent to the Finance Director for review and approval. The invoice is then given to the Accountant to create the wire transfer on the Bank's online system. 3. 457 Retirement wire transfers occur twice a month and done by using a template create on the Bank's online system. 4. Recurring transfers (i.e. bond payments) are made by using a template setup by the Accountant. The template defines the payee, banking information, and Limited amounts that can be transferred based on the payment due with supporting documentation. The template and any changes are required approval from the Assistant Accounting Manager or the Director of Finance. 5. Non-recurring wire transfers are made by using a Free Form Wire Transfer setup by the Accountant with the payee, banking information, and actual amount that can be transferred based on approved supporting documentation after reviewed and approved by the Assistant Accounting Manager or the Director of Finance. 6. The Assistant Accounting Manager or the Director of Finance will review and approve the bank online file to verify the amount prior to the wire transfer. The Accountant will provide the wire transfer confirmation along with the invoice to the Assistant Accounting Manager or the Director of Finance for final review and approval signature prior recording the transfer to the Cash Transfer Log. ❖ The Assistant Accounting Manager and Director of Finance only have access for review and approval but do not have access to initiate and modify the ACH and wire transfer. 4 7 ITEM NO. ' i/ i %%' f % //i N STAFF REPORT �, ,,,,,,,j� �, „ ,, � �� ,,�/%� ILO ,, TO: Honorable Mayor and Members of the City Council rri �FROM: Sam Gutierrez, Interim Director of Public Works ' r ,o 13RIEL;� � DATE: February 21, 2018 -� - �r/a� LEY',, r - dSUBJECT: DIAL -A -RIDE SERVICES UPDATE AND DISCUSSION SUMMARY The purpose of this report is to provide City Council a discussion and update on the City's Dial -A -Ride program. FISCAL IMPACT The approval of this action will have no impact on the City's General fund. RECOMMENDATION Staff recommends that City Council direct Staff to continue the development of a Transit and Dial -A -Ride Program Guide. BACKGROUND On January 17, 2018 Mrs. Spiritu, resident and dial -a -ride services user, brought to City Council's attention several issues that she believed to be related to the City's Dial -A -Ride service. The following is a summary of the issues that she described in her statements to Council and Staff's response: Statement: The City was charging her $30 a month ahead of her trips and refused to give her money back when she requested a refund. Response: This issue is not related to the Dial -A -Ride program nor the transit program. It is part of the Recreational Trips Program. The Recreation Department's policy is to reserve a charter bus seat ahead of time and participants of the program are advised that cancelations are cause for forfeiture of payment. The demands for ADA buses is great and since not all charter bus company have ADA buses and competing with the surrounding City's makes this scarce. No refunds are issued unless the trip is cancelled by the City. Statement: On return recreational trips buses are commonly late causing her to snake last minute changes with Access Services pick-ups which at times take over an hour of wait time. Response: Ti°afftc is unpredictable and pick-up arrangements through Access Services is outside the control of City Staff. Staff makes every effort to contact, family members and or agency to modify their arrangements if is not on time. Staff makes everyeffort to contact family members and or agency to modify their arrangements if is not on time. Statement: Dial -A -Ride buses operate buses with non -operational wheelchair lifts where she is forced to wait another bus. Councilmember Baca also confirmed that similar complaints were given to her. Response: Southland Transit Inc., (STI), the City's transit operator, is responsible to maintain City owned buses and they working to improve bus maintenance and customer services. Dial -A -Ride Service Update Page 2 Statement: Dial -A -Buses do not provide door to door services. Response: Current Dial -A Ride services are curb to curb and drivers are not allowed to enter private properties. Santa Anita Family Services is a service provided at the Senior Center and provides seniors that qualify the opportunity to receive bus tokens or taxi vouchers. Ms. Spiritu is currently enrolled in this program and receives monthly bus tokens as per her choice. DISCUSSION Staff held a meeting on January 24, 2018 with Jason Snow, Vice President and COO of STI and his staff to discuss options for improving customer services. Staff made it clear to STI that the level of complaints regarding the Dial -A -Ride Service was unacceptable and that efforts had to be made to improve the service. Also, STI was informed that several councilmembers echoed these concerns during the meeting. Staff requested that STI come back with a comprehensive improvement plan, including: • Assembling and distributing an easy to read users guide that will explain the City's services, with schedules and a new map. • Provide new hourly rates for City to include fuel. • Provide new hourly rate to City for replacing cut -away buses with ADA accessible vans. • Study customer service procedures to determine areas in which it can enhance the current program. In addition, the City and Southland Transit will host quarterly submits on City's transportation concerns and needs to better inform seniors and our disabled Patrons of the services available. Should a solution not be reached, the City may choose to terminate its Agreement at any time, with or without cause, in its sole discretion, with 90 -days written notice. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Staff considered multiple alternatives in determining the best option for the City moving forward. These options weighed the benefits and costs of each, to include availability, overall cost of implementation, and ease of solution implementation. 1. The City Council may direct Staff to circulate an RFP for Transit Operations Services including the Fix Route and Dial -A -Ride services. 2. Direct staff with an alternate direction. ATTACHMENTS None. SUMMARY This report seeks City Council consideration for the approval of Resolution No. 2018-227, accepting grant funds from the Los Angeles County Metropolitan Transportation Authority (LACMTA) and authorizing the Mayor to execute Funding Agreement No. 920000000179620. The project will bring improvements to pedestrian infrastructure and provide safe and efficient non -motorized connections to and from public transit facilities and destinations within the Downtown Baldwin Park District. FISCAL IMPAC"T If approved, this action will have no impact on the City's General Fund. This program is funded by a LACTMA Grant in the amount of $656,256. Funds will be appropriated from Fund #270 (Grants Fund) and will be processed on a reimbursement basis. The action will also appropriate $165,193 from the Surface Transportation Program Fund (STPL) for the required local match funds. Funds will also be appropriated from Fund #270 (Grants Fund) and will be processed on a reimbursement basis. RECOMMENDATION Staff recommends that the City Council; 1.) Approve Resolution No. 2018-227 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ENTERING INTO AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPROTATION AUTHORITY (LACMTA) FOR FIRST/LAST MILE CONNECTIONS FOR THE BALDWIN PARK TRANSIT CENTER — CALL FOR PROJECTS ID# F9620 AND AMENDING THE CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE PROJECT"; and, 2.) Authorize the Mayor to sign Funding Agreement No. 92000000OF9620 with LACMTA for the First/Last Mile Connections to the Baldwin Park Transit Center Project; and, 3.) Authorize the Director of Finance to appropriate $656,256 in LACMTA funds plus $165,193 for the local match from Fund 270 (Grants Fund). ITEM NO...... IT�IT STAFF .FPOR1. 15p.LD, TO: Honorable Mayor and City Council members FROM: Sam Gutierrez, Interim Director of Public Works 'V- -y • "r-""""t sera �,��L � DATE: February 21, 2018 �/V� / � SUBJECT: APPROVE RESOLUTION N0.2018-227, "A RESOLUTION OF ,aNu -> THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ENTERING INTO AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPROTATION AUTHORITY (LACMTA) FOR FIRST/LAST MILE CONNECTIONS FOR THE BALDWIN PARK TRANSIT CENTER — CALL FOR PROJECTS ID# F9620 AND AMENDING THE CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE PROJECT" SUMMARY This report seeks City Council consideration for the approval of Resolution No. 2018-227, accepting grant funds from the Los Angeles County Metropolitan Transportation Authority (LACMTA) and authorizing the Mayor to execute Funding Agreement No. 920000000179620. The project will bring improvements to pedestrian infrastructure and provide safe and efficient non -motorized connections to and from public transit facilities and destinations within the Downtown Baldwin Park District. FISCAL IMPAC"T If approved, this action will have no impact on the City's General Fund. This program is funded by a LACTMA Grant in the amount of $656,256. Funds will be appropriated from Fund #270 (Grants Fund) and will be processed on a reimbursement basis. The action will also appropriate $165,193 from the Surface Transportation Program Fund (STPL) for the required local match funds. Funds will also be appropriated from Fund #270 (Grants Fund) and will be processed on a reimbursement basis. RECOMMENDATION Staff recommends that the City Council; 1.) Approve Resolution No. 2018-227 "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ENTERING INTO AN AGREEMENT WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPROTATION AUTHORITY (LACMTA) FOR FIRST/LAST MILE CONNECTIONS FOR THE BALDWIN PARK TRANSIT CENTER — CALL FOR PROJECTS ID# F9620 AND AMENDING THE CITY'S CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET TO INCORPORATE THE PROJECT"; and, 2.) Authorize the Mayor to sign Funding Agreement No. 92000000OF9620 with LACMTA for the First/Last Mile Connections to the Baldwin Park Transit Center Project; and, 3.) Authorize the Director of Finance to appropriate $656,256 in LACMTA funds plus $165,193 for the local match from Fund 270 (Grants Fund). Resolution No. 2018-227 Pedestrian and Bicycle Safety Programs Page 2 BACKGROUND As part of the 2015 Call for Projects, the LACMTA Board of Directors at its meeting on September 24, 2015, authorized a grant to the City of Baldwin Park (City) in the amount of $656,256 (Funds) for first and last mile improvements for Project F9620 — First/Last Mile Connections for the Baldwin Park Transit Center Project. On September 1, 2017 the acknowledged that it was committed to the project and filed a notice of recertification of project funding for the project. Prior to execution of the Funding Agreement for the Project, the City assures LACMTA that it has taken the necessary steps to ensure that the Project will be appropriately staffed, that the Project will be appropriately funded and that the Project will be completed in a timely manner. DISCUSSION This project intends to improve pedestrian infrastructure by providing safe and efficient non- motorized connections to and from public transit facilities and destinations within the Downtown Baldwin Park district. These pedestrian infrastructure changes will take place in and around the Baldwin Park Transit Center and Metrolink Station. Multimodal connections will be provided to key transit locations along Ramona Blvd., Pacific Ave., and the Metrolink right-of-way. The "Focus Area" concentrates on connectivity improvements with the objective of downtown multimodal support. The project area is seen as a key central point connecting destinations through both motorized and non -motorized travel and attractive, safe and efficient conditions are needed for non -motorized travelers to be able to maneuver efficiently and effortlessly. Proposed improvements include the following: • Safe pedestrian railroad crossings at Ramona Blvd. and Pacific Ave. • Safe and highly visible mid -block crossing on Pacific Ave. • Pedestrian pathways from the Transit Center/Metrolink Station/Civic Center to local destinations and non -motorized transit modes along Ramona Blvd., including street amenities. Staff recommends approval of Resolution No. 2018-227 for the execution of Funding Agreement No. 92000000OF9620 and amending the 5 -year Capital Improvement Program (CIP) budget to incorporate the proj ect. ENVIRONMENTAL REVIEW The subject street rehabilitation project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15301, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. The Notice of Exemption (NOE) will be available for review at the Public Works Department and will be filed with the County Clerk if the project is approved. AL"I"V,6IN'A'H" ES 1. The City Council may choose not to approve Resolution No. 2018-227 and thereby not accept the grant funding from LACMTA. This action is not recommended as the City will lose $656,256 in funding for improvement for safe and efficient pedestrian and non -motorized access to the City's Transit Centers. 2. Provide Staff with alternative direction. Resolution No. 2018-227 Pedestrian and Bicycle Safety Programs Page 2 LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2018-227 2. Funding Agreement No. 92000000OF9620 r i 1 i f 1. i, '.,. i ► ',,� / 1' i l M.. � THE PROJECT 1 1 f f 1 ` i f• 1 1 ` I 1 and last mile improvements and fimprovements; and WHEREAS Metro's First Last Mile Strategic Plan provides a specific first and last mile tools for cities and articulates the Pathway concept as a strategic response to the first and last mile challenge; and as part of the 2015 Call for Projects, the LAC TA Board of Directors at its meeting on September 2, 2015, authorized a grant to the City of Baldwin Park (City) in the amount of $656,256 (Funds) for first and last mileimprovements for Project F9620 —Firs t Mile Connections for the Baldwin Park Transit Center (Project); and before Funds can be made available for the Project, LAC TA and the City of Baldwin Park are required to enter into Funding Agreement No. 920000000F9620, thereby establishing terms and conditions applicable to the City when receiving Funds for the Pro - j ect; and prior to execution of the Funding Agreement for the Project, the City assures LAC TA that it has taken the necessary steps to ensure that the Project will be appropriately staffed, that the Project will be appropriately funded and that the Project will be completed in a timely manner; and the City of Baldwin Park proposes to incorporate the Project into the City's adopted 5 -year Capital Improvement rora (CI) Budget. acceptSECTION 1-. The Mayor is authorized to grant1 for Projects and to execute Agreement 1 920000000179620. f ,!y` ME WMIJ WO NIM-Mmm .f Resolution No. 2018-227 LAC TA Funding Agreement No, 92000000OF9620 First/Last Mile Connections to the Baldwin Park Transit Center Page 2 ii OHIO ill ii ii iii iffil I ii lliffl a. Appropriate $656,256 in LACMTA Call for Projects grant funding first and last mile improvements for safe and efficient non -motorized connections to and from the City's Transit Center. b. Appropriate $165,193 from the Surface Transportation Program Fund for the required local match. S.13(21'10N 4, The City agrees to comply with all requirements for the grant program in - thereby assuring LACMTA that it has taken the necessary steps to ensure that the Project will be appropriately staffed, that the Project will be appropriately funded and that the Project will be completed in a timely manner. STATE OF CALIFORNIA COUNTY OF LOS ANGELESI SS: CITY OF BALDWIN PARK lir I I i � foregoing WesoluTion 2W 16-21- /was allOP LCU Uy UIC k -A LJ �V l W1 UIC %-ALY, *I *aluyl ill r, �Ir:& a regular meeting held on February 21, 2018 by the following vote: ii 1K 0 W I........... . .. . s;l ( G,E'Y` i aJAN, Honorable Mayor and City Council members Sam Gutierrez, Interim Director of Public Works `' February , 2018 • ►► ,1 � 1 ;1 <1 '� ��� 1 1 1 1 1 1 C� � 1 ,` " • ' ,, ►1� 1 •, 1 '1 fundsSUMMARY • . State of # . Department of . •# . #n Systemic Safety Analysis Report Program (SSARP). The approval of Resolution No. 2018-228 will facilitate the preparation of a study to identify high-risk roadway characteristics in the City of Baldwin Park and improve traffic safety for all users, using state grant funds. FISCAL IMPACT If approved, this action will have no impact on the City's General Fund. This program is funded by th I State of California Department of Transportation SSARP Grant in the amount of $121,500. The City w contribute funds for local match (10% of total project cost), for a total City cost of $13,500 from Fund #242 Traffic CongestionRelief. 1219117-111 1 #, INII-A&MORRall ^ # Approve# #, i RESOLUTION OF THE CITY COUNCIL OF TA CITY OF BALDWIN PARK ACCEPTING STATE OF CALIFORNIADEPARTMEN OF TRANSPORTATIONR.' 1FROM THE SYSTEMIC SAFET STUDYANALYSIS REPORT PROGRAM (SSARP) TO CONDUCT A CITYWIDE TRAFFI SAFETY AND AMENDING THE CAPITAL►.1 PRO ., BUDGET1 1"1' 1 Authorize the Manager or ► .. to accept anyawarded grant# SSARP to execute all necessary implementing agreements with the State of California Department Authorize the Director of - to appropriate 11 from Fund 270Fund) $13,500 from Fund 242 (Traffic Congestion .. BACKGRO111N1 Resolution No. 2018-228 Systemic Safety Analysis Report Program (SSARP) Page 2 Analysis Report Program (SSARP). Caltrans made SSARP calls for applications in two phases (Februaig and April of 2016). 108 applications were received requesting $17.6 million of state funds. Aft prioritization, 61 projects with atotal of $10 million of SSARP state funds were selected for implementatio In January 2017, an additional $7.7 million of state funds were allocated by the California Transportati in the 2016 SSARP call for applications but were unfunded at that time due to funding limitation. The City of Baldwin Park w among the Cities that were awarded funds in January 2017. 1 DISCUSSION The goal of the of the City of Baldwin Park's SSARP Study is to prioritize and conclusively identify safe projects to submit for future HSIP funding consideration. The study will use three years of the most currel crash data sourced from its own Police Department and Department of Public Works, and the California SWITRS database, and UC Berkeley Transportation Injury Mapping (TIMS). The study will be complet within 36 months of initial allocation of fmds. I The study will be based on an analysis of the entire roadway system within the jurisdiction of the City of Baldwin Park with a focus on the following high-risk intersections and roadway segments: • Los Angeles St- Alderson Ave to Hornbrook A-Pti • Baldwin Park Blvd and Los Angeles St • Pacific Ave and Vineland Ave Uerced Ave and Ramona Blvd • Monterey Ave and Ramona Blvd • Downing Ave and Pacific Ave • Vineland Ave and Pacific Ave • Merced Ave and Vineland Ave • Merced Ave and Big Dalton Ave I ne stutyluff= jeze T =TV school, secondary school within the Baldwin Park Unified School District, including charter and private schools targeting the highest occurring crash types at high- risk intersections and corridors, including Pedestrian/Vehicle, Bicycle, Nighttime, Left Turn, Hit/Fixed Object, Head On, Angle and Rear -End. A series of Community Workshops will be held with stakeholders, business leaders, civic leaders, residents, school administrators, parents, youth and teachers to inform the community about the project opportunities, share crash and injury data, discuss counter-measures, options and constraints, and solicit opinions from community. E N V 1, 11 Q N _N'tEN I Acceptance of the SSARP grant is not subject to review under the California Environmental Quality A10 (CEQA) pursuant to CEQA Guidelines section 15078. 1 I I KMI N 114 1 mu I uds ime IN, I I awil Resolution No. 2018-228 Systemic Safety Analysis Report Program (SSARP) Page 2 ALTERNATIVES 1. The City Council may choose not to approve Resolution No. 2018-228 and thereby not accept t grant funding from the State of California Department of Transportation SSARP. This action I not recommended as the City will lose $121,500 in funding for identifying safety proj1 ects submit for future funding. 1 EN 061 ��Wkl � ♦ r;: i ♦ � ♦ 1 '. � � .. � � is ♦. ♦ ` r ♦ iE ♦ i i � i ►� � i- ► the City of Baldwin Park,1 . City") from the Systemic Safety Report Program (SSARPin the amount$121,500 for a citywide traffic collisionreport 1, prioritize future roadway a1 intersection projects; WHEREAS, of BaldwinPark is eligible1, receiveefundingfrom the Systemic Safety Analysis Report Program i, ► and proposes 1, include the Project 2017-18 Capital Im1 i1 ► Budget; WHEREAS,. City Council delegates authorizationf r 1- the submittalapplica- tion documents and amendments theret1. to the City Manager or designee;and the City Council desires to accept the grant funds the State of CaliforniaDepart- ment of Transportation. ii,► ► r♦FTITIff KOYM California Department of Transportation. SECTION 2. The i budget ! '.r . 1incorporate � roadwayoritize future f. a. Appropriate $121,500 in SSARP grant funding for. citywide traffic colli- sionr 1 prioritize 1 and intersection projects. f. Appropriate $13,500 from. 1 g Relief1 re- quired local match. agrees to comply with al• r,uirements for the grant program cluding any extension`1 and that the funds will be appropriated as requir thereby. Resolution No. 2018-228 Systemic Safety Analysis Report Program (SSA} Page 2 Eva"M STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK Toregoing Wes*171*71 Y#76=67 = regular meeting held on February 21, 2018 by the following vote: RIM ISM FAW AAVARM-11 CITY CLERK 110 ITEM NO. SQAFF REPORT /,//illiiU)Y,�r,lr) VVVVVVVVVVVI giuliiuua n `ilri� �' td, TO: Honorable Mayor and City Councilmembers HU F FROM: Robert N. Tafoya, City Attorney U SAN o BRIFL DATE: February 21, 2018 VALL Y ,X' X1`4' SUBJECT: APPROVAL OF AMENDED RESOLUTION IN FAVOR OF SOUND WALL AND LANDSCAPE REDESIGN SUMMARY This report seeks City Council approval of an amended Resolution in Favor of Sound Wall and Landscape Redesign. FISCAL IMPACT This Agreement and Resolution will not have an effect on the General Fund or Restricted Funds as the Developer will reimburse the City for the cost of the Improvements. RECOMMENDATION Staff recommends that the City Council: Approve Resolution No. 2018-229, entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK IN SUPPORT OF SOUND WALL AND LANDSCAPE REDESIGN" BACKGROUND/DISCUSSION Bulletin Displays, LLC. seeks the following State permit entitlements for the proposed construction of the six billboards and needs the State to declassify the sections of the freeway in front of the five Billboards. The City of Baldwin Park and the Department of Transportation (CALTRANS) are in discussions to enhance the sound wall with artwork and possible faux vegetation, cap the bubblers, and removal of the Boston -Ivy, and provide ongoing maintenance thereof in the following three areas: 1. Frazier Street to Baldwin Park Blvd (North Line) Post Mile (PM) 31.54 to 32.21 2. Big Dalton Wash to big Dalton Ave (North Line) Post Mile (PM) 32.96 to 33.10 3. Big Dalton Wash to Big Dalton Ave (South Line) Post Mile (PM) 33.03 to 33.20; In order for City to be able to review and proceed with all necessary actions required as a result of the Project, the City of Baldwin Park has determined that this Resolution is needed between and for Bulletin Displays, LLC., and the City to work together with CALTRANS to develop and review the costs, process, and work involved. Although the City will provide funds for the Project, Bulletin Displays is agreeing to reimburse the City for any reasonable cost. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. Sound Wall Enhancement Reimbursement Agreement & Resolution 2018-229 February 21, 2018 Page 2 ALTERNATIVES The City Council may choose to amend the Agreement and/or Resolution, defer approval to another date or deny the Agreement and/or Resolution. ATTACHMENTS Resolution No. 2018-229 RESOLUTION NO. 2018-229 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK IN SUPPORT OF SOUND WALL AND LANDSCAPE REDESIGN Whereas, in 1956 the City of Baldwin Park became the 47th Incorporated City in California; Whereas, the City of Baldwin Park and the California State Department of Transportation District 07 have over the last ten years been working together to address the major concerns regarding the negative economic impact to their businesses from the freeway sound wall that would block their businesses; Whereas, the California State Department of Transportation built an approximately 20 foot tall sound wall that incorporated mountain recessed images and then they planted Boston Ivy in the approximate 1 foot planter on the city side of the sound wall and then classified the freeway sections through the City of Baldwin Park as officially landscaped per Bus. & Prof. Code, Section 5440; Whereas, after the sound wall and landscaping were completed, the City of Baldwin Park completed a financial study of the impacts of the sound wall and landscaping classification and the study determined that there was a 70 Million dollar loss in property values and sales taxes, and a 93 Million dollar loss in outdoor advertising income and revenue to the City of Baldwin Park and the land owners in the City of Baldwin Park. This negative economic impact is enormous for the City of Baldwin and the City of Baldwin Park desires to recapture a significant portion of this lost revenue via the implementation of their past City Council approval of an outdoor advertising Development Agreement; Whereas, the Boston Ivy planted in the approximate one foot planter on the city side of the sound wall will eventually cover both sides of the wall and thereby cover the soundwall's existing architectural features of recessed mountains and thus the extra cost of these architectural features will have been wasted. Furthermore, due to the planter only being about 1 foot wide, when the Boston Ivy goes dormant and drops every last leaf, the City of Baldwin Park and the, adjoining businesses will be negatively impacted with debris; Whereas, the City of Baldwin Park is committed to working with the California State Transportation Agency and California State Transportation (Caltrans) to redesign and enhance the soundwall's existing architectural features of recessed mountains rather than cover them up with Ivy and to assist Caltrans to remove the Boston Ivy and to declassify the following three sections that are along the San Bernardino (10) Freeway: Frazier Street to Baldwin Park Blvd (North Line)(PM) 31.54 to 32.21; Big Dalton Wash to big Dalton Ave (North Line)(PM) 32.96 to 33.10; and Big Dalton Wash to Big Dalton Ave (South Line) (PM) 33.03 to 33.20; and Whereas, the City of Baldwin Park is offering to pay for the entire project in the sections referenced above, from the capping of approximately 316 bubblers and the removal of the Boston 1 Ivy to the mounting of the artwork and possible faux wall plants that enhances the architectural features of recessed mountains; Whereas, the City of Baldwin Park agrees to pay for and use licensed Caltrans arborist and contractors of their choice to do the installation and maintenance of the artwork and possible faux plants and landscape removal work and to cooperate with Caltrans on acceptable installation methods; Whereas, Chapter 29 — "Landscape Architecture" of the Project Development Procedure Manual indicates that Caltrans will take into account the community values and maintenance issues and that Caltrans deciding unilaterally to redesign the enhancement of the existing architectural features of recessed mountains with artwork and possible faux wall plants and to declassify the landscaping sections referenced above is pursuant to Caltrans desire to work with local city officials and the community and that is in the best interest of the State of California and the City of Baldwin Park; NOW, THEREFORE, BE IT RESOLVED; SECTION ION I , That the City of Baldwin Park requests the California State Transportation Agency to work with and have the City of Baldwin Park fund the installation and maintenance of the redesigned enhancement of the architectural features of recessed mountains with artwork and possible faux wall plants on the street side of the sound walls and depending on costs and feasibility of enhancing the freeway side, the parties can concur to do the freeway side of the sound wall and to have Caltrans immediately declassify the areas listed above and to instruct Caltrans to allow the City of Baldwin Park to fund the immediate removal of the Boston Ivy and cap the bubblers in the sections listed above; SECTION 2. That the City of Baldwin Park desire to work with Caltrans pursuant with "An Introduction to Caltrans Landscape Architecture" wherein Caltrans has a Community Identification and Monument Program. SECTION 3. That this Resolution shall go into effect immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 21St day of February 2018. MANUEL LOZANO MAYOR 2 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-229 was duly adopted by the City Council of the City of Baldwin Park at a regular.meeting thereof held on February 21, 2018 and that the same was adopted by the,following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ALEJANDRA AVILA CITY CLERK COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: 3 ITEM NO. 1 STAFF REPORT 1_TO: Honorable Mayor and Members of the City Council HE ;r' �vo FROM: Manuel Carrillo Jr., Director of Recreation & Community Sere � Aga GABRIEL DATE: February 21, 2018 �6 LiWFWY ; n j SUBJECT: AUTHORIZATION TO PROCEED WITH ADVERTISEMENT OF A REQUEST FOR PROPOSAL (RFP) FOR PRINTING OF THE BALDWIN PARK NOW SUMMARY The purpose of this staff report is to request authorization from the City Council to advertise the Request for Proposals (RFP) for the printing of the Baldwin Park NOW (BP NOW). FISCAL IMPACT There is not fiscal impact to the general fund at this time. RECOMMENDATION Staff recommends the City Council to: 1) Authorize the Director of Recreation and Community Services to proceed with advertisement of an RFP for the printing of the BP NOW. LEGAL REVIEW The City Attorney has reviewed the RFP and approved it as to form. BACKGROIJN:II In order to remain as efficient as possible, the Department of Recreation and Community Services would like to request to go out to bid for printing services to manage the printing of the Baldwin Park NOW (6 times a year). This will allow the Department to take advantage of any cost savings and ensure the City is receiving the highest quality of service at the best possible price. The Baldwin Park NOW is a bi-monthly publication that allows for consistent communication from the City to residents and business owners of Baldwin Park. The publication is a valuable tool that reaches over 21,000 households and businesses. City staff have continuously worked to improve the style and content of the publication in order to increase awareness and positive image to the community. The Department has been satisfied with the services of i -Color Printing & Mailing, INC., however, it is in the best interest of the City to re-evaluate the scope of work and select a printing vendor based on the best proposal. In this cycle of the RFP, the Department will accept bids to print the BP NOW in its current format with a bi- monthly printing. At a subsequent meeting, the City Council will have an opportunity to reviewing the bids that come in. The City of Baldwin Park will accept proposals through the advertising period up until Monday, March 19, 2018 at 5:00pm. ALTERANTIVES To not approve the request for (RFP) and stop the publication of the BP NOW, ATTACHMENT 1) Request for Proposals (RFP) 0 V 10E L c iVA a REQUEST FOR PROPOSAL (RFP) Printing Services for the Baldwin Park NOW (News Publication) CITY OF BALDWIN PARK Recreation and Community Services 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 Due no later than 5pm on Monday, March 19, 2018 1. INTRODUCTION The City of Baldwin Park is requesting proposals from qualified professionals to provide printing services for the Baldwin Park NOW and Recreation Guide publications. Currently the Baldwin Park NOW is printed bi-monthly (6 times a year) and the Recreation Guide is printed annual (once per year), which is inserted into the Baldwin Park NOW. This Request for Proposals (RFP) states the instructions for submitting proposals, the procedure and criteria by which a proposer may be selected and the contractual terms by which the City of Baldwin Park intends to govern the relationship between the City and the selected vendor. 2. DEFINITION OF PARTIES Definition of Parties: The City of Baldwin Park will hereinafter to as the "City." Respondents to the RFP shall be referred to as "proposers." The proposer to whom the contract is awarded shall be referred to as the "Vendor." 3. BACKGROUND The Baldwin Park NOW is a bi-monthly publication that allows for consistent communication from the City to residents and business owners of Baldwin Park. The publication is a valuable tool that reaches over 21,000 households and businesses. City staff have continuously worked to improve the style and content of the publication in order to increase awareness and portray a positive image to the community. In an effort to streamline processes, a 40 page Recreation Guide has been incorporated into the printing of the Baldwin Park NOW once per year in the summer. The City is dedicated to ensuring the printing services for both publications are completed as economically as feasible. An electronic sample of the Baldwin Park NOW and Recreation Guide can be found at the ww.baldwinrk.or under City Publications. 4, SCOPE OF WORK — SPECIFICATIONS Provide printing services, which would entail the following: • Coordinate delivery of City supplied art files • Provide electronic proofs for review within 2 days of submittal • Making final blue line changes • Printing of 22,250 copies • Delivery to the United States Postal Service (USPS) for distribution and Esther Snyder Community Center within a week from approval Baldwin Park NOW Description: 4 -page tabloid (for a total of 16 pages) Final Size: (WxH) Spread 22x17; page 11x17; final quarter fold to 81/2x11 Stock: 35# Hi -Brite Newsprint Ink: 4/4=4C Process (85%) Soy -Based Inks Bindery: Press quarter fold to 81/2x11. Prepare for simplified mailing, deliver to USPS and Esther Snyder Community Center (4100 Baldwin Park Boulevard) Frequency: Bi -monthly (6 times a year: February, April, June, August, October, & December) Recreation Guide Description: 10 -page (book style: for a total of 40 pages) Final Size: (WxH) Spread 17x10.875: page size = 8.5x10.875 Stock: 60# Recycled Gloss Book, 10% Post -Consumer Waste Ink: 4/4=4C Process (85%) Soy -Based Inks by heat set press only Bindery: Stich, fold and gather Recreation Guide along 10.875 direction and come back to dust stich to center and extend up 1" from Baldwin Park NOW publication: Prepare for simplified mailing, deliver to USPS and Esther Snyder Community Center (4100 Baldwin Park Boulevard) Frequency: Once a year (Summer: June/July) 5. PROPOSAL SUBMITTAL Interested and qualified firms shall deliver seven (7) hardcopies of their proposal, prepared in accordance with the instructions in this RFP by 5pm on Monday, March 19, 2018. All proposals shall be addressed and delivered to the below: Manuel Carrillo Jr., Director of Recreation and Community Services City of Baldwin Park 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 Faxed or electronic proposals will not be accepted. The City will not entertain sales calls or presentations during the RFP process. Questions may be addressed to the contact below before March 7, 2018: Maria Moreno, Acting Operations Supervisor City of Baldwin Park 4100 Baldwin Park Boulevard Baldwin Park, CA 91706 Email: Mmoreno d baldwinp. l*.c m Office: (626) 813-5245, Ext. 316 All questions will be gathered and answered by Monday, March 12, 2018 5pm. After proposals have been received and reviewed, the City may request a follow-up meeting with selected applicants to ensure vendor's quality and capability. 6. PROPOSAL CONTENT Vendors desiring to respond shall submit proposals in sufficient detail to allow a thorough evaluation and comparative analysis. The proposals should be as brief and concise as possible, without sacrificing clarity or the required information. The proposals shall include as a minimum the following information, presented in a readily understood and logical format. a. Statement of understanding containing any suggestions regarding special concerns the City should be made aware of. The proposal should include any additional work tasks the proposer feels are necessary for the successful completion of the project, A list of similar printing projects the vendor has completed within the last five (5) years. Information on the completed projects shall include project name and description, agency client name along with contact information, year completed, contract fee, and final project cost. A schedule of the proposed timeline for printing of the publication bi-monthly. The schedule shall include amount of time for each print job, indicating ability to perform the required services in a timely manner. d. Provide one (1) sample booklet (if selected must supply seven (7) sample booklets) e. A fee proposal and cost of postage per issue. 7. CONTRACTOR SELECTION The City of Baldwin Park will evaluate all timely submitted proposals. The evaluation will be based on the information and qualifications presented in the proposal, project fees, and reference checks. Qualified proposers may be invited for an interview. Proposals will be evaluated on criteria deemed to be in the City's best interests, including, but not limited to and in no order of importance: • Cost • Quality • Service • Timeliness • Ability to meet specifications • The use of recycled or environmentally friendly materials The City considers the services pursuant to this RFP to be professional in nature and is expressly not limited to selecting the lowest bidder, although cost is one of several criteria to be considered. & ESTABLISHMENT OF CONTRACT The City will select the Contractor based on qualifications, and then negotiate a contract price based on available funding. 9. INSURANCE REQUIREMENTS The following minimum insurance coverage is required of the Contractor and all sub -contractors.. a. Commercial general liability insurance or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence; b. Worker's Compensation insurance with statutory limits, and employer's liability insurance with limits not less than $1,000,000 per accident; c. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence; (insurance shall include coverage for owned, hired and non -owned automobiles.) All Certificates of Insurance shall be provided for all the above insurance requirements. In addition, the City and each of its officers, employees and agents shall be named as additional insured on the commercial general liability policy with respect to the performance by the Contractor and all sub- contractors. The City will accept only Additional Insured (Form B), CG2010, with an edition date prior to 1993, unless approved otherwise by the City Attorney or proof the policy automatically names the above as additional insured. 10, PROFESSIONAL SERVICES AGREEMENT A. No change in the scope of contract services will be permitted without mutual written approval by the City and Contractor. B. The successful proposer and any sub -contractors are required to obtain a business license from the City of Baldwin Park. 11 CITY RESPONSIBILITIES The City of Baldwin Park will be responsible for providing electronic files of both publications for printing. 12. ACCEPTANCE AND PAYMENT Vendor will receive payment for each project subsequent to successful delivery of all copies to the post office and administration. 13. RIGHT TO REJECT PROPOSALS A. The City of Baldwin Park reserves the right to reject any or all proposals submitted, and no representation is made herby that any written contract will be issued pursuant to this RFP or otherwise. B. The City also reserves the right to award a portion of work or combination, thereof. C. All costs incurred in the preparation of the proposal, the submission of additional information and/or any aspect of a prior award of a written contract will be borne by the proposers. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligation of any kind, which may be incurred by respondent. All proposals submitted to the City of Baldwin Park become property of the City and subject to public review in accordance with the California Public Records Act. ITEM NO. 2 'STAFF REPORT 71 p �v, TO: Honorable Mayor and Members of the City Council HUB.01: T H r: 11� FROM: Manuel Carrillo Jr., Director of Recreation & Community Serve les Aw oAi RIE.L DATE: February 21, 2018 Y VALLEY A SUBJECT: APPROVAL TO ENTER INTO A CONTRACT AGREEMENT BETWEEN THE CITY OF BALDWIN PARK AND THE COUNTY OF LOS ANGELES FOR THE HOMELESS SERVICES -CITY PLANNING GRANT (HOME FOR GOOD) SUMMARY The purpose of this staff report is to requests the City Council to consider entering a contract agreement between the City of Baldwin Park and the County of Los Angeles for the Homeless Services -City Planriing Grant (Home for Good). FISCAL IMPACTp g y p There is no fiscal impact to the general fund. The Cit of Baldwin Park will be the recipient of a $50,000 homeless . planning grant. RECOMMENDATION Staff recommends the City Council to: 1) Review and approve the Contract Agreement between the City of Baldwin Park and the County of Los Angeles for the Homeless Services -City Planning Grant (Home for Good); and 2) Authorize the Director of Recreation and Community Services, who is serving as project lead to execute any further documents. LEGAL REVIEW The City Attorney has reviewed the contract agreement and approved it as to form. BACKGROUND 'On June 13, 2017, the County of Los Angeles Board of Supervisors (Board) approved Measure H funding allocations in support of the County's Homeless Initiative (HI) strategies to prevent and combat homelessness in the County. The Board also allocated funding for individual cities to develop a plan to address homelessness in their respective cities, in collaboration with the County and its contractors (Home for Good). In response to present state of homelessness in Baldwin Park, the (Home for Good) $50,000 planning grant will help the City staff identify effective tools to achieve its objectives, with the support of staff and community, and., foster a supportive culture that will improve the City's ability to combat and prevent homelessness locally and regionally. The homeless population in Baldwin Park increased from 97 in 2015, to 143 in 2017. The City is working in collaboration with the San Gabriel Valley Council of Governments that will include a fee structure consisting of $24,000 consultant fee, plus a $1,500 SGVCOG administration fee, for a total of $25,500. In addition to the base plan, city has the option to select from a menu of supplemental components to enrich and enhance their plans. The City of Baldwin Park will seek to include add on services as required in the future of the plan. Total budget for project is $50,000 to be paid by County of Los Angeles. The first half of the total budget is to be paid by the County of Los Angeles upon the completion of Deliverable 1, Partnership Report. The remaining balance to be paid by the County upon deliverable of the City Homelessness Plan. Home for Good Homeless Grant February 12, 2018 Page 2 The Planning Grant will help the City accomplish the following objectives within the grant period from February -June 2018: • Strengthening inter -departmental coordination and accountability • Improving the alignment, coordination, and the quality of homeless service delivery through the Coordinated Entry System to ensure follow-up to clients is consistent with best practices locally, and regionally. • Educating staff and community through engagement about best practices in the effort to reduce homelessness. • Leveraging existing resources, developing innovative approaches and opportunities to augment existing implemented programs, and reducing City costs that don't contribute to combatting homelessness. • Strengthening partnerships at the local and regional level through effective alignment by establishing formal agreements to ensure accountability, and optimizing the partnership potential. • Moreover, the City views the planning process, accompanied by an implementation plan, as a tremendous opportunity to identify the most effective tools, select the appropriate objectives and goals, and just as important, foster a supportive culture as key steps in the collective effort to improve the City's ability to combat and prevent homelessness at the local and regional level. ALTERNATIVES There alternative would be to not enter into the contract agreement. ATTACHMENTS 1) Contract Agreement rom CONTRACT BY AND BETWEEN COUNTY OF LOS ANGELES AND CITY OF BALDWIN PARK FOR HOMELESS SERVICES - CITY PLANNING GRANTS CONTRACT NUMBER: AO-18- CONTRACT PROVISIONS TABLE OF CONTENTS PARAGRAPH TITLE PAGE RECITALS.......................................................................................................................1 1 APPLICABLE DOCUMENTS...............................................................................2 2 DEFINITIONS.......................................................................................................2 2.1 Standard Definitions...................................................................................2 3 WORK.................................................................................................................. 5 4 TERM OF CONTRACT.........................................................................................5 5 CONTRACT SUM.................................................................................................6 5.1 Total Contract Sum.................................................................................... 6 5.2 Written Approval for Reimbursement......................................................... 6 5.3 Intentionally Omitted..................................................................................6 5.4 No Payment for Services Provided Following Expiration -Termination ofContract................................................................................................. 6 5.5 Invoices and Payments.............................................................................. 6 6 ADMINISTRATION OF CONTRACT- COUNTY ......- .............................................7 6.1 County Administration.................................................. ............................ ..7 6.2 County's Project Director........................................................................... 8 6.3 County's Project Manager........................................................................... 8 6.4 County's Contract Project Monitor..............................................................8 7 ADMINISTRATION OF CONTRACT -CONTRACTOR ......................................... 9 7.1 Contractor Administration ...................................... ..... ___ .......... ......r.....,. 9 7.2 Contractor's Project Manager ......................................... .,..,.............,..,,.,...9 7.3 Approval of Contractor's Staff.................................................................... 9 7.4 Contractor's Staff Identification.................................................................9 7.5 Background and Security Investigations.................................................... 9 7.6 Confidentiality...........................................................................................10 8 STANDARD TERMS AND CONDITIONS..........................................................11 8.1 Amendments............................................................................................11 8.2 Assignment and Delegation.....................................................................12 8.3 Authorization Warranty.............................................................................12 8.4 Budget Reductions...................................................................................12 8.5 Complaints............................................................................................... 13 8.6 Compliance with Applicable Law..............................................................14 Page i CONTRACT PROVISIONS TABLE OF CONTENTS 8.7 Compliance with Civil Rights Laws...........................................................15 8.25 8.8 Compliance with the County's Jury Service Program ............................... 15 8.9 Conflict of Interest.................................................................................... 17 8.10 Intentionally Omitted................................................................................17 8.28 8.11 Consideration of Hiring GAIN -GROW Participants ................................... 17 8.12 Contractor Responsibility and Debarment................................................18 8.30 8.13 Contractor's Acknowledgement of County's Commitment to Safely 8.31 Notice of Disputes................................................................................._ Surrendered Baby Law.............................................................................20 8.32 8.14 Contractor's Warranty of Adherence to County's Child Support 8.33 ComplianceProgram...............................................................................21 8.15 County's Quality Assurance Plan............................................................. 21 8.16 Damage to County Facilities, Buildings or Grounds ............................ .._ 22 8.17 Employment Eligibility Verification.......................................................... _ 22 8.18 Facsimile Representations....................................................................... 23 8.19 Fair Labor Standards............................................................................... 23 8.20 Force Majeure..........................................................................................23 8.21 Governing Law, Jurisdiction, and Venue..................................................24 8.22 Independent Contractor Status................................................................ 24 8.23 Mutual Indemnification.............................................................................25 8.24 General Provisions for all Insurance Coverage ........................................ 25 8.25 Insurance Coverage................................................................................. 30 8.26 Liquidated Damages................................................................................ 31 8.27 Most Favored Public Entity....................................................................... 32 8.28 Nondiscrimination and Affirmative Action ................................................. 33 8.29 Non Exclusivity.........................................................................................34 8.30 Notice of Delays....................................................................................... 34 8.31 Notice of Disputes................................................................................._ 35 8.32 Notice to Employees Regarding the Federal Earned Income Credit ........ 35 8.33 Notice to Employees Regarding the Safely Surrendered Baby Law......... 35 8.34 Notices..................................................................................................... 35 8.35 Prohibition Against Inducement or Persuasion ......................................... 36 8.36 Public Records Act................................................................................... 36 8.37 Publicity....................................................................................................36 8.38 Record Retention and Inspection -Audit Settlement.. .......... ... __ ....... 37 ,3 Recy led Bo.nd [?a per-, .................................. .........3�3 __ CONTRACT PROVISIONS TABLE OF CONTENTS 8.40 Subcontracting......................................................................................... 39 8.41 Termination for Breach of Warranty to Maintain Compliance with County's Child Support Compliance Program..........................................40 8.42 Termination for Convenience...................................................................40 8.43 Termination for Default.............................................................................41 8.44 Termination for Improper Consideration...................................................43 8.45 Termination for Insolvency....................................................................... 43 8.46 Termination for Non -Adherence of County Lobbyist Ordinance...............44 8.47 Termination for Non -Appropriation of Funds ........................................... 44 8.48 Validity.....................................................................................................44 8.49 Waiver......................................................................................................44 8.50 Warranty Against Contingent Fees.......................................................... 45 8.51 Warranty of Compliance with County's Defaulted Property Tax ReductionProgram.......................................................................a.,...,....45 8.52 Termination for Breach of Warranty to Maintain Compliance with County's Defaulted Property Tax Reduction Program..............................45 8.53 Time off for Voting.................................................................................... 46 8.54 Compliance with County's Zero Tolerance Policy on Human Trafficking. 46 9 UNIQUE TERMS AND CONDITIONS................................................................46 9.1 Intentionally Omitted................................................................................46 9.2 Contractor Protection of Electronic County Information ........................... 46 SIGNATURES......,.............................................................................................................49 Page iii Page STANWDARN EHIBN A Statement of Work B Pricing Schedule C Contractor's EEO Certification D County's Administration E Contractor's Administration F Form(s) Required at the Time of Contract Execution G Jury Service Ordinance H Safely Surrendered Baby Law Homeless Services — City Planning Grants Page 1 CONTRACT BETWEEN COUNTY OF LOSANGELES AND CITY OF BALDWIN PARK FOR HOMELESS SERVICES - CITY PLANNING GRANTS This Contract is entered into thus _--- day of 2018, by and between the County of Los Angeles (hreafter "County") and City of Baldwin Park (hereafter referred to as "Contractor"), to provide County with homeless services. RECITALS WHEREAS, on February 9, 2016, the County Board of Supervisors delegated authority to the Chief Executive Officer, subject to review and approval of County Counsel, to: a) prepare and execute agreements and any subsequent amendments, up to $250,000, to implement the recommended homeless strategies; and b) execute, as needed, any non-financial amendments orfinancial amendments which increase or decrease the total contract amount by not more than 10 percent; and WHEREAS, on June 13, 2017, the County Board of Supervisors allocated a total of $2 million from existing Homeless Initiative Provisional Financing Uses (PFU) to be used for regional coordination services at the council of governments level and homeless planning grants for cities ("City Planning Grants") in the Los Angeles Continuum of Care; and WHEREAS, on October 17, 2017, the County Board of Supervisors allocated an additional $575,000 to ensure adequate funding for all City Planning Grant proposals; and WHEREAS, the Chief Executive Office has reviewed Contractor's proposal and approved providing $50,000 to Contractor for homeless services; and WHEREAS, pursuant to Government Code section 26227, the County Board of Supervisors may appropriate and expend money to establish county programs or to fund other programs deemed to be necessary to meet the social needs of the population of the county. Homeless Services — City Planning Grants Page 2 NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the parties agree to the following: APPLICABLE DOCUMENTS Exhibits A, B, C, D, E, F, G, and H, are attached to and form a part of this Contract. In the event of any conflict or inconsistency in the definition or interpretation of any word, responsibility, schedule, or the contents or description of any task, deliverable, goods, service, or other work, or otherwise between the base Contract and the Exhibits, or between Exhibits, such conflict or inconsistency shall be resolved by giving precedence first to the terms and conditions of the Contract and then to the Exhibits according to the following priority. Standard Exhibits: 1.1 Exhibit A - Statement of Work 1.2 Exhibit B - Pricing Schedule 1.3 Exhibit C - Contractor's EEO Certification 1.4 Exhibit D - County's Administration 1.5 Exhibit E - Contractor's Administration 1.6 Exhibit F - Forms Required at the Time of Contract Execution 1.7 Exhibit G - Jury Service Ordinance 1.8 Exhibit H - Safely Surrendered Baby Law This Contract constitutes the complete and exclusive statement of understanding between the parties, and supersedes all previous contracts, written and oral, and all communications between the parties relating to the subject matter of this Contract. No change to this Contract shall be valid unless prepared pursuant to Paragraph 8.1 (Amendments) and signed by both parties. 2 DEFINITIONS 2.1 Standard Definitions: 2.1.1 The headings herein contained are for convenience and reference only and are not intended to define the scope of any Homeless Services — City Planning Grants Page 3 provision thereof. The following words as used herein shall be construed to have the following meaning, unless otherwise apparent from the context in which they are used. 2.1.1.1 City Planning Grants: One-time funding allocated by the County Board of Supervisors from existing Homeless Initiative Provisional Financing Uses (PFU) funds to support proposals that will result in a plan to prevent and combat homelessness for each city which receives a grant. To administer thegrants, the Chief Executive Office partnered with the United Way Home for Good Funders Collaborative. 2.1.1.2 Contract: This agreement executed between County and Contractor. Included are all supplemental agreements amending or extending the service to be performed. The Contract sets forth the terms and conditions for the issuance and performance of all tasks, deliverables, services and other work 2.1.1.3 Contractor: The person or persons, sole proprietor, partnership, joint venture, corporation or other legal entity who has entered into an agreement with the County to perform or execute the work covered by this contract. 2.1.1.4 Statement of Work: The directions, provisions, and requirements provided herein and special provisions pertaining to the method, frequency, manner and place of performing the contract services. 2.1.1.5 Subcontract: An agreement by the contractor to employ a subcontractor to provide services to fulfill this contract. 2.1.1.6 Subcontractor: Any individual, person or persons, sole proprietor, firm, partnership, joint venture, corporation, or other legal entity furnishing supplies, services of any nature, equipment, and/or materials to contractor in furtherance of contractor's performance of this contract, at any tier, under oral or written agreement. 2.1.1.7 Board of Supervisors (Board): The Board of Supervisors of the County of Los Angeles acting as governing body. Homeless Services — City Planning Grants Page 4 3.1.1.1 County Project Manager: Person designated by County's Project Director to manage the operations under this contract. 3.1.1.2 County Contract Project Monitor: Person with responsibility to oversee the day to day activities of this contract. Responsibility for inspections of any and all tasks, deliverables, goods, services and other work provided by the contractor. 3.1.1.3 County Project Director: Person designated by County with authority for County on contractual or administrative matters relating to this contract that cannot be resolved by the County's Project Manager. 3.1.1.4 Day(s): Calendar day(s) unless otherwise specified. 3.1.1.5 Contractor Project Manager: The person designated by the Contractor to administer the Contract operations under this Contract 3.1.1.6 Fiscal Year: The twelve (12) month period beginning July 1 st and ending the following June 30th. 3.1.1.7 United Way Home for Good Funders Collaborative: a public-private partnership, which collaborates on solutions to end homelessness in Los Angeles County. 3 WORK 3.1 Pursuant to the provisions of this Contract, the Contractor shall fully perform, complete and deliver on time, all tasks, deliverables, services and other work as set forth in herein. 3.2 If the Contractor provides any tasks, deliverables, goods, services, or other work, other than as specified in this contract, the same shall be deemed to be a gratuitous effort on the part of the contractor, and the contractor shall have no claim whatsoever against the County. 4 TERM OF CONTRACT 4.1 The term of this Contract shall commence upon execution by the County's Chief Executive Officer and shall expire in one (1) year, unless sooner terminated or extended, in whole or in part, as provided in this Contract. Homeless Services — City Planning Grants Page 5 5 CONTRACT SUM 5.1 Total Contract Sum 5.1.1 The Maximum Amount of this Contract shall be the amount set forth in Exhibit B — Pricing Schedule, for the term of this Contract as set forth Paragraph 4.0 - Term of Contract, above. Any costs incurred to complete this Contract more than the maximum not -to -exceed cost will be borne by the Contractor. 5.2 Written Approval for Reimbursement 5.2.1 The Contractor shall not be entitled to payment or reimbursement for any tasks or services performed, nor for any incidental or administrative expenses whatsoever incurred in or incidental to performance hereunder, except as specified herein. Assumption or takeover of any of the Contractor's duties, responsibilities, or obligations, or performance of same by any person or entity other than the Contractor, whether through assignment, subcontract, delegation, merger, buyout, or any other mechanism, with or without consideration for any reason whatsoever, shall not occur except with the County's express prior written approval. 5.3 Intentionally Omitted 5.4 No Payment for Services Provided Following Expiration - Termination of Contract 5.4.1 The Contractor shall have no claim against County for payment of any money or reimbursement, of any kind whatsoever, for any service provided by the Contractor after the expiration or other termination of this Contract. Should the Contractor receive any such payment it shall immediately notify County and shall immediately repay all such funds to County. Payment by County for services rendered after expiration -termination of this Contract shall not constitute a waiver of County's right to recover such payment from the Contractor. This provision shall survive the expiration or other termination of this Contract. 5.5 Invoices and Payments 5.5.1 The Contractor shall invoice the County only for providing the tasks, deliverables, goods, services, and other work specified in Exhibit A - Statement of Work and elsewhere hereunder. Homeless Services — City Planning Grants Page 6 The Contractor shall prepare invoices, which shall include the charges owed to the Contractor by the County under the terms of this Contract. The Contractor's payments shall be as provided in Exhibit B (Pricing Schedule) and the Contractor shall be paid only for the tasks, deliverables, goods, services, and other work approved in writing by the County. If the County does not approve work in writing no payment shall be due to the Contractor for that work. 5.5.2 The Contractor's invoices shall be priced in accordance with Exhibit B (Pricing Schedule). 5.5.3 The Contractor's invoices shall contain the information set forth in Exhibit A (Statement of Work) describing the tasks, deliverables, goods,, services, work hours, and facility and/or other work for which payment is claimed. 5.5.4 All invoices under this Contract shall be addressed to the following and submitted electronically to the following email address: Homeless Initiative Unit Los Angeles County Chief Executive Office Hall of Administration 500 W. Temple Street, Rm 493 Los Angeles, CA 90012_ i r ire ceo.lacount . ov 5.5.5 County Approval of Invoices All invoices submitted by the Contractor for payment must have the written approval of the County's Project Manager prior to any payment thereof. In no event shall the County be liable or responsible for any payment prior to such written approval. Approval for payment will not be unreasonably withheld. 6 ADMINISTRATION OF CONTRACT - COUNTY 6.1 County Administration 6.1.1 A listing of all County Administration referenced in the following subparagraphs are designated in Exhibit D - County's Administration. The County will notify the Contractor in writing of any change in the names or addresses shown. 6.2 County's Project Director Homeless Services — City Planning Grants Page 7 6.2.1 The role of the County's Project Director may include: 6.2.1.1 Coordinating with Contractor and ensuring Contractor's performance of the Contract; however, in no event shall Contractor's obligation to fully satisfy all of the requirements of this Contract be relieved, excused or limited thereby; and 6.2.1.2 Upon request of the Contractor, providing direction to the Contractor, as appropriate in areas relatingto County policy, information requirements, and procedural requirements; however, in no event, shall Contractor's obligation to fully satisfy all of the requirements of this Contract be relieved, excused or limited thereby. 6.3 County's Project Manager 6.3.1 The role of the County's Project Manager is authorized to include: 6.3.1.1 Meeting with the Contractor's Project Manager on a regular basis; and 6.3.1.2 Inspecting any and all tasks, deliverables, goods, services, or other work provided by or on behalf of the Contractor; however, in no event shall Contractor's obligation to fully satisfy all of the requirements of this Contract be relieved, excused or limited thereby. The County's Project Manager is not authorized to make any changes in any of the terms and conditions of this Contract and is not authorized to further obligate County in any respect whatsoever. 6.4 County's Contract Project Monitor 6.4.1 The role of the County's Project Monitor is to oversee the day-to-day administration of this Contract; however, in no event shall Contractor's obligation to fully satisfy all of the requirements of this Contract be relieved, excused or limited thereby. The Project Monitor reports to the County's Project Manager. Homeless Services — City Planning Grants Page 8 7 ADMINISTRATION OF CONTRACT - CONTRACTOR 7.1 Contractor Administration A listing of all of Contractor's Administration referenced in the following paragraphs is designated in Exhibit E (Contractor's Administration). The Contractor will notify the County in writing of any change in the names or addresses shown. 7.2 Contractor's Project Manager 7.2.1 The Contractor's Project Manager is designated in Exhibit E (Contractor's Administration). The Contractor shall notify the County in writing of any change in the name or address of the Contractor's Project Manager. 7.2.2 The Contractor's Project Manager shall be responsible for the Contractor's day-to-day activities as related to this Contract and shall meet and coordinate with County's Project Manager and County's Contract Project Monitor on a regular basis. 7.3 Approval of Contractor's Staff 7.3.1 County has the absolute right to approve or disapprove all of the Contractor's staff performing work hereunder and any proposed changes in the Contractor's staff, including, but not limited to, the Contractor's Project Manager. 7.4 Contractor's Staff Identification Contract shall provide, at Contractor's expense, all staff providing services under this Contract with a photo identification badge. 7.5 Background and Security Investigations 7.5.1 Each of Contractor's staff performing services under this Contract, who is in a designated sensitive position, as determined by County in County's sole discretion, shall undergo and pass a background investigation to the satisfaction of County as a condition of beginning and continuing to perform services under this Contract. Such background investigation must be obtained through fingerprints submitted to the California Department of Justice to include State, local, and federal -level review, which may include, but shall not be limited to, criminal conviction information. The fees associated with the background Homeless Services — City Planning Grants Page 9 investigation shall be at the expense of the Contractor, regardless of whether the member of Contractor's staff passes or fails the background investigation. If a member of Contractor's staff does not pass the background investigation, County may request that the member of Contractor's staff be removed immediately from performing services under the Contract. Contractor shall comply with County's request at any time during the term of the Contract. County will not provide to Contractor or to Contractor's staff any information obtained through the County's background investigation 7.5.2 County, in its sole discretion, may immediately deny or terminate facility access to any member of Contractor's staff that does not pass such investigation to the satisfaction of the County or whose background or conduct is incompatible with County facility access. 7.5.3 Disqualification of any member of Contractor's staff pursuant to this Paragraph 7.5 shall not relieve Contractor of its obligation to complete all work in accordance with the terms and conditions of this Contract. 7.6 Confidentiality 7.6.1 Contractor shall maintain the confidentiality of all records and information in accordance with all applicable Federal, State and local laws, rules, regulations, ordinances, directives, guidelines, policies and procedures relating to confidentiality, including, without limitation, County policies concerning information technology security and the protection of confidential records and information. 7.6.2 Contractor shall indemnify, defend, and hold harmless County, its officers, employees, and agents, from and against any and all claims, demands, damages, liabilities, losses, costs and expenses, including, without limitation, defense costs and legal, accounting and other expert, consulting, or professional fees, arising from, connected with, or related to any failure by Contractor, its officers, employees, agents, or subcontractors, to comply with this Paragraph 7.6, as determined by County in its sole judgment. Any legal defense pursuant to contractor's indemnification obligations under this Paragraph 7.6 shall be conducted by contractor and performed by counsel selected by Contractor and approved Homeless Services — City Planning Grants Page 10 by County. Notwithstanding the preceding sentence, County shall have the right to participate in any such defense at its sole cost and expense, except that in the event Contractor fails to provide County with a full and adequate defense, as determined by County in its sole judgment, County shall be entitled to retain its own counsel, including, without limitation, County Counsel, and to reimbursement from Contractor for all such costs and expenses incurred by County in doing so. Contractor shall not have the right to enter into any settlement, agree to any injunction, or make any admission, in each case, on behalf of County without County's prior written approval. 7.6.3 Contractor shall inform all of its officers, employees, agents and subcontractors providing services hereunder of the confidentiality provisions of this Contract. 7.6.4 Contractor shall sign and adhere to the provisions of the "Contractor Acknowledgement and Confidentiality Agreement", Exhibit F. 8 STANDARD TERMS AND CONDITIONS 8.1 Amendments 8.1.1 For any change which affects the scope of work, term, contract sum, payments, or any term or condition included under this Contract, an amendment to the Contract shall be prepared and executed by the contractor and by Chief Executive Officer or his/her designee. 8.1.2 For any change which does not materially affect the statement of work or any other term or condition included under this Contract, a Change Notice shall be prepared and signed by the County's Project Manager and Contractor's Project Manager. 8.1.3 The Chief Executive Officer or designee may require the addition and/or change of certain terms and conditions in the Contract during the term of this Contract. The County reserves the right to add and/or change such provisions as required by the Chief Executive Officer. To implement such changes, an Amendment to the Contract shall be prepared and executed by the contractor and by Chief Executive Officer and his/her designee. 8.1.4 The Chief Executive Officer or his/her designee, may at his/her sole discretion, authorize extensions of time as defined in Paragraph 4 - Term of Contract. The contractor agrees that Homeless Services — City Planning Grants Page 11 such extensions of time shall not change any other term or condition of this Contract during the period of such extensions. To implement an extension of time, an Amendment to the Contract shall be prepared and executed by the contractor and by Chief Executive Officer. 8.2 Notwithstanding Section 8. 1.1 above, Assignment and Delegation 8.2.1 The contractor shall not assign its rights or delegate its duties under this Contract, or both, whether in whole or in part, without the prior written consent of County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this paragraph, County consent shall require a written Amendment to the Contract, which is formally approved and executed by the parties. Any payments by the County to any approved delegatee or assignee on any claim under this Contract shall be deductible, at County's sole discretion, against the claims, which the contractor may have against the County. 8.2.2 Shareholders, partners, members, or other equity holders of contractor may transfer, sell, exchange, assign, or divest themselves of any interest they may have therein. However, in the event any such sale, transfer, exchange, assignment, or divestment is effected in such a way as to give majority control of contractor to any person(s), corporation, partnership, or legal entity other than the majority controlling interest therein at the time of execution of the Contract, such disposition is an assignment requiring the prior written consent of County in accordance with applicable provisions of this Contract. 8.2.3 Any assumption, assignment, delegation, or takeover of any of the contractor's duties, responsibilities, obligations, or performance of same by any person or entity other than the contractor, whether through assignment, subcontract, delegation, merger, buyout, or any other mechanism, with or without consideration for any reason whatsoever without County's express prior written approval, shall be a material breach of the Contract which may result in the termination of this Contract. In the event of such termination, County shall be entitled to pursue the same remedies against contractor as it could pursue in the event of default by contractor. 8.3 Authorization Warranty Homeless Services — City Planning Grants Page 12 8.3.1 The contractor represents and warrants that the person executing this Contract for the contractor is an authorized agent who has actual authority to bind the contractor to each and every term, condition, and obligation of this Contract and that all requirements of the contractor have been fulfilled to provide such actual authority. 8.4 Budget Reductions 8.4.1 In the event that the County's Board of Supervisors adopts, in any fiscal year, a County Budget which provides for reductions in the salaries and benefits paid to the majority of County employees and imposes similar reductions with respect to County contracts, the County reserves the right to reduce its payment obligation under this Contract correspondingly for that fiscal year and any subsequentfiscal year during the term of this Contract (including any extensions), and the services to be provided by the contractor under this Contract shall also be reduced correspondingly. The County's notice to the contractor regarding said reduction in payment obligation shall be provided within thirty (30) calendar days of the Board's approval of such actions. Except as set forth in the preceding sentence, the contractor shall continue to provide all of the services set forth in this Contract. 8.5 Complaints 8.5.1 The contractor shall develop, maintain and operate procedures for receiving, investigating and responding to complaints. 8.5.2 Complaint Procedures 8.5.2.1 Within thirty (30) business days after the Contract effective date, the contractor shall provide the County with the contractor's policy for receiving, investigating and responding to user complaints. 8.5.2.2 The County will review the contractor's policy and provide the contractor with approval of said plan or with requested changes. 8.5.2.3 If the County requests changes in the contractor's policy, the contractor shall make such changes and resubmit the plan within fifteen (15) business days for County approval. Homeless Services — City Planning Grants Page 13 8.5.2.4 If, at any time, the contractor wishes to change the contractor's policy, the contractor shall submit proposed changes to the County for approval before implementation. 8.5.2.5 The contractor shall preliminarily investigate all complaints and notify the County's Project Manager of the status of the investigation within thirty (30) business days of receiving the complaint. 8.5.2.6 When complaints cannot be resolved informally, a system of follow-through shall be instituted which adheres to formal plans for specific actions and strict time deadlines. 8.5.2.7 Copies of all written responses shall be sent to the County's Project Manager within ten (10) business days of mailing to the complainant. 8.6 Compliance with Applicable Law 8.6.1 In the performance of this Contract, contractor shall comply with all applicable Federal, State and local laws, rules, regulations, ordinances, directives, guidelines, policies and procedures, and all provisions required thereby to be included in this Contract are hereby incorporated herein byreference. 8.6.2 Contractor shall indemnify, defend, and hold harmless County, its officers, employees, and agents, from and against any and all claims, demands, damages, liabilities, losses, costs, and expenses, including, without limitation, defense costs and legal, accounting and other expert, consulting or professional fees, arising from, connected with, or related to any failure by contractor, its officers, employees, agents, or subcontractors, to comply with any such laws, rules, regulations, ordinances, directives, guidelines, policies, or procedures, as determined by County in its sole judgment. Any legal defense pursuant to contractor's indemnification obligations under Paragraph 8.6 (Compliance withApplicable Law) shall be conducted by contractor and performed by counsel selected by contractor and approved by County. Notwithstanding the preceding sentence, County shall have the right to participate in any such defense at its sole cost and expense, except that in the event contractor fails to provide County with a full and adequate defense, as determined by County in its sole judgment, County shall be entitled to retain its own counsel, including, without limitation, County Counsel, Homeless Services — City Planning Grants Page 14 and to reimbursement from contractor for all such costs and expenses incurred by County in doing so. Contractor shall not have the right to enter into any settlement, agree to any injunction or other equitable relief, or make any admission, in each case, on behalf of County without County's prior written approval. 8.7 Compliance with Civil Rights Laws 8.7.1 The contractor hereby assures that it will comply with Subchapter VI of the Civil Rights Act of 1964, 42 USC Sections 2000 (e) (1) through 2000 (e) (17), to the end that no person shall, on the grounds of race, creed, color, sex, religion, ancestry, age, condition of physical handicap, marital status, political affiliation, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Contract or under any project, program, or activity supported by this Contract. The contractor shall comply with Exhibit C - Contractor's EEO Certification. 8.8 Compliance with the County's Jury Service Program 8.8.1 Jury Service Program: This Contract is subject to the provisions of the County's ordinance entitled Contractor Employee Jury Service ("Jury Service Program") as codified in Sections 2.203.010 through 2.203.090 of the Los Angeles County Code, a copy of which is attached as Exhibit G and incorporated by reference into and made a part of this Contract. 8.8.2 Written Employee Jury Service Policy. 1. Unless the contractor has demonstrated to the County's satisfaction either that the contractor is not a "contractor" as defined under the Jury Service Program (Section 2.203.020 of the County Code) or that the contractor qualifies for an exception to the Jury Service Program (Section 2.203.070 of the County Code), the contractor shall have and adhere to a written policy that provides that its Employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service. The policy may provide that Employees deposit any fees received for such jury service with the contractor or that the contractor deduct Homeless Services — City Planning Grants Page 15 from the Employee's regular pay the fees received for jury service. 2. For purposes of this paragraph, "contractor" means a person, partnership, corporation or other entity which has a contract with the County or a subcontract with a County contractor and has received or will receive an aggregate sum of fifty thousand dollars ($50,000) or more in any twelve (12) month period under one or more County contracts or subcontracts. "Employee" means any California resident who is a full-time employee of the contractor. "Full-time" means forty (40) hours or more worked per week, or a lesser number of hours if: 1) the lesser number is a recognized industry standard as determined by the County, or 2) contractor has a long- standing practice that defines the lesser number of hours as full-time. Full-time employees providing short-term, temporary services of ninety (90) days or less within a twelve (12) month period are not considered full-time for purposes of the Jury Service Program. If the contractor uses any subcontractor to perform services for the County under the Contract, the subcontractor shall also be subject to the provisions of this paragraph. The provisions of this paragraph shall be inserted into any such subcontract agreement and a copy of the Jury Service Program shall be attached to the agreement. 3. If the contractor is not required to comply with the Jury Service Program when the Contract commences, the contractor shall have a continuing obligation to review the applicability of its "exception status" from the Jury Service Program, and the contractor shall immediately notify the County if the contractor at any time either comes within the Jury Service Program's definition of "contractor" or if the contractor no longer qualifies for an exception to the Jury Service Program. In either event, the contractor shall immediately implement a written policy consistent with the Jury Service Program. The County may also require, at any time during the Contract and at its sole discretion, that the contractor demonstrate, to the County's satisfaction that the contractor either continues to remain outside of the Jury Service Program's definition of "contractor" and/or that the contractor continues to qualify for an exception to the Program. Homeless Services — City Planning Grants Page 16 4. Contractor's violation of this paragraph of the Contract may constitute a material breach of the Contract. In the event of such material breach, County may, in its sole discretion, terminate the Contract and/or bar the contractor from the award of future County contracts for a period of time consistent with the seriousness of the breach. 8.9 Conflict of Interest 8.9.1 No County employee whose position with the County enables such employee to influence the award of this Contract or any competing Contract, and no spouse or economic dependent of such employee, shall be employed in any capacity by the contractor or have any other direct or indirect financial interest in this Contract. No officer or employee of the contractor who may financially benefit from the performance of work hereunder shall in any way participate in the County's approval, or ongoing evaluation, of such work, or in any way attempt to unlawfully influence the County's approval or ongoing evaluation of such work. 8.9.2 The contractor shall comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this Contract. The contractor warrants that it is not now aware of any facts that create a conflict of interest. If the contractor hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to the County. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this paragraph shall be a material breach of this Contract. 8.10 Intentionally Omitted 8.11 Consideration of Hiring GAIN -GROW Participants 8.11.1 Should the contractor require additional or replacement personnel after the effective date of this Contract, the contractor shall give consideration for any such employment openings to participants in the County's Department of Public Social Services Greater Avenues for Independence (GAIN) Program or General Relief Opportunity for Work (GROW) Program who meet the contractor's minimum qualifications ... Homeless Services — City Planning Grants Page 17 for the open position. For this purpose, consideration shall mean that the contractor will interview qualified candidates. The County will refer GAIN -GROW participants by job category to the contractor. Contractors shall report all job openings with job requirements to: GAINGROW &.ss.lacount".gv to obtain a list of qualified GAIN/GROW job candidates. 8.11.2 In the event that both laid -off County employees and GAIN/GROW participants are available for hiring, County employees shall be given first priority. 8.12 Contractor Responsibility and Debarment 8.12.1 Responsible Contractor A responsible contractor is a contractor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County's policy to conduct business only with responsible contractors. 8.12.2 Chapter 2.202 of the County Code The contractor is hereby notified that, in accordance with Chapter 2.202 of the County Code, if the County acquires information concerning the performance of the contractor on this or other contracts which indicates that the contractor is not responsible, the County may, in addition to other remedies provided in the Contract, debar the contractor from bidding or proposing on, or being awarded, and/or performing work on County contracts for a specified period of time, which generally will not exceed five (5) years but may exceed five (5) years or be permanent if warranted by the circumstances, and terminate any or all existing contracts the contractor may have with the County. 8.12.3 Non -responsible contractor The County may debar a contractor if the Board of Supervisors finds, in its discretion, that the contractor has done any of the following: 1) violated a term of a contract with the County or a nonprofit corporation created by the County, 2) committed an act or omission which negatively reflects on the contractor's quality, fitness or capacity to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged Homeless Services — City Planning Grants Page 18 in a pattern or practice which negatively reflects on same, 3) committed an act or offense which indicates a lack of business integrity or business honesty, or 4) made or submitted a false claim against the County or any other public entity. 8.12.4 Contractor Hearing Board 8.12.4.1 If there is evidence that the contractor may be subject to debarment, the Department will notify the contractor in writing of the evidence which is the basis for the proposed debarment and will advise the contractor of the scheduled date for a debarment hearing before the Contractor Hearing Board. 8.12.4.2 The Contractor Hearing Board will conduct a hearing where evidence on the proposed debarment is presented. The contractor and/or the contractor's representative shall be given an opportunity to submit evidence at that hearing. After the hearing, the Contractor Hearing Board shall prepare a tentative proposed decision, which shall contain a recommendation regarding whether the contractor should be debarred, and, if so, the appropriate length of time of the debarment. The contractor and the Department shall be provided an opportunity to object to the tentative proposed decision prior to its presentation to the Board of Supervisors. 8.12.4.3 After consideration of any objections, or if no objections are submitted, a record of the hearing, the proposed decision, and any other recommendation of the Contractor Hearing Board shall be presented to the Board of Supervisors. The Board of Supervisors shall have the right to modify, deny, or adopt the proposed decision and recommendation of the Contractor Hearing Board. 8.12.4.4 If a contractor has been debarred for a period longer than five (5) years, that contractor may after the debarment has been in effect for at least five (5) years, submit a written request for review of the debarment determination to reduce the period of debarment or terminate the debarment. The County may, in its discretion, reduce the Homeless Services — City Planning Grants Page 19 period of debarment or terminate the debarment if it finds that the contractor has adequately demonstrated one or more of the following: 1) elimination of the grounds for which the debarment was imposed, 2) a bona fide change in ownership or management; 3) material evidence discovered after debarment was imposed; or 4) any other reason that is in the best interests of the County. 8.12.4.5 The Contractor Hearing Board will consider a request for review of a debarment determination only where 1) the contractor has been debarred for a period longer than five (5) years; 2) the debarment has been in effect for at least five (5) years; and 3) the request is in writing, states one or more of the grounds for reduction of the debarment period or termination of the debarment, and includes supporting documentation. Upon receiving an appropriate request, the Contractor Hearing Board will provide notice of the hearing on the request. At the hearing, the Contractor Hearing Board shall conduct a hearing where evidence on the proposed reduction of debarment period or termination of debarment is presented. This hearing shall be conducted and the request for review decided by the Contractor Hearing Board pursuant to the same procedures as for a debarment hearing. 8.12.4.6 The Contractor Hearing Board's proposed decision shall contain a recommendation on the request to reduce the period of debarment or terminate the debarment. The Contractor Hearing Board shall present its proposed decision and recommendation to the Board of Supervisors. The Board of Supervisors shall have the right to modify, deny, or adopt the proposed decision and recommendation of the Contractor Hearing Board. 8.12.5 Subcontractors of Contractor These terms shall also apply to subcontractors of County contractors. Homeless Services — City Planning Grants Page 20 8.13 Contractor's Acknowledgement of County's Commitment to Safely Surrendered Baby Law 8.13.1 The contractor acknowledges that the County places a high priority on the implementation of the Safely Surrendered Baby Law. The contractor understands that it is the County's policy to encourage all County contractors to voluntarily post the County's "Safely Surrendered Baby Law" poster, in Exhibit H, in a prominent position at the contractor's place of business. The contractor will also encourage its subcontractors, if any, to post this poster in a prominent position in the subcontractor's place of business. Information and posters for printing are available at . abVsafela.or ., 8.14 Contractor's Warranty of Adherence to County's Child Support Compliance Program 8.14.1 The contractor acknowledges that the County has established a goal of ensuring that all individuals who benefit financially from the County through contracts are in compliance with their court-ordered child, family and spousal support obligations in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. 8.14.2 As required by the County's Child Support Compliance Program (County Code Chapter 2.200) and without limiting the contractor's duty under this Contract to comply with all applicable provisions of law, the contractor warrants that it is now in compliance and shall during the term of this Contract maintain in compliance with employment and wage reporting requirements as required by the Federal Social Security Act (42 USC Section 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or Child Support Services Department Notices of Wage and Earnings Assignment for Child, Family or Spousal Support, pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b). 8.15 County's Quality Assurance Plan The County or its agent(s) will monitor the contractor's performance under this Contract on not less than an annual basis. Such monitoring will include assessing the contractor's compliance with all Contract terms and conditions and performance standards. Contractor deficiencies which the County determines are significant or continuing and that may place performance of the Contract in jeopardy if not Homeless Services — City Planning Grants Page 21 corrected will be reported to the Board of Supervisors and listed in the appropriate contractor performance database. The report to the Board will include improvement/corrective action measures taken by the County and the contractor. If improvement does not occur consistent with the corrective action measures, the County may terminate this Contract or impose other penalties as specified in this Contract. 8.16 Damage to County Facilities, Buildings or Grounds 8.16.1 The contractor shall repair, or cause to be repaired, at its own cost, any and all damage to County facilities, buildings, or grounds caused by the contractor or employees or agents of the contractor. Such repairs shall be made immediately after the contractor has become aware of such damage, but in no event later than thirty (30) days after theoccurrence. 8.16.2 If the contractor fails to make timely repairs, County may make any necessary repairs. All costs incurred by County, as determined by County, for such repairs shall be repaid by the contractor by cash payment upon demand. 8.17 Employment Eligibility Verification 8.17.1 The contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirements set forth in Federal and State statutes and regulations. The contractor shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal and State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, (P.L. 99-603), or as they currently exist and as they may be hereafter amended. The contractor shall retain all such documentation for all covered employees for the period prescribed by law. 8.17.2 The contractor shall indemnify, defend, and hold harmless, the County, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against the contractor or the County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract. Homeless Services — City Planning Grants Page 22 8.18 Facsimile Representations The County and the contractor hereby agree to regard facsimile representations of original signatures of authorized officers of each party, when appearing in appropriate places on the Contract Signature page, Amendments prepared pursuant to Paragraph 8.1 (Amendments) and received via communications facilities, as legally sufficient evidence that such original signatures have been affixed to this Contract. 8.19 Fair Labor Standards 8.19.1 The contractor shall comply with all applicable provisions of the Federal Fair Labor Standards Act and shall indemnify, defend, and hold harmless the County and its agents, officers, and employees from any and all liability, including, but not limited to, wages, overtime pay, liquidated damages, penalties, court costs, and attorneys' fees arising under any wage and hour law, including, but not limited to, the Federal Fair Labor Standards Act, for work performed by the contractor's employees for which the County may be found jointly or solely liable. 8.20 Force Majeure 8.20.1 Neither party shall be liable for such party's failure to perform its obligations under and in accordance with this Contract, if such failure arises out of fires, floods, epidemics, quarantine restrictions, other natural occurrences, strikes, lockouts (other than a lockout by such party or any of such party's subcontractors), freight embargoes, or other similar events to those described above, but in every such case the failure to perform must be totally beyond the control and without any fault or negligence of such party (such events are referred to in this paragraph as "force majeure events"). 8.20.2 Notwithstanding the foregoing, a default by a subcontractor of contractor shall not constitute a force majeure event, unless such default arises out of causes beyond the control of both contractor and such subcontractor, and without any fault or negligence of either of them. In such case, contractor shall not be liable for failure to perform, unless the goods or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit contractor to meet the required performance schedule. As used in this subparagraph, the term Homeless Services — City Planning Grants Page 23 "subcontractor" and "subcontractors" mean subcontractors at any tier. 8.20.3 In the event contractor's failure to perform arises out of a force majeure event, contractor agrees to use commercially reasonable best efforts to obtain goods or services from other sources, if applicable, and to otherwise mitigate the damages and reduce the delay caused by such force majeure event. 8.21 Governing Law, Jurisdiction, and Venue This Contract shall be governed by, and construed in accordance with, the laws of the State of California. The contractor agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Contract and further agrees and consents that venue of any action brought hereunder shall be exclusively in the County of Los Angeles. 8.22 Independent Contractor Status 8.22.1 This Contract is by and between the County and the contractor and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and the contractor. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever. 8.22.2 The contractor shall be solely liable and responsible for providing to, or on behalf of, all persons performing work pursuant to this Contract all compensation and benefits. The County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, disability benefits, Federal, State, or local taxes, or other compensation, benefits, or taxes for any personnel provided by or on behalf of the contractor. 8.22.3 The contractor understands and agrees that all persons performing work pursuant to this Contract are, for purposes of Workers' Compensation liability, solely employees of the contractor and not employees of the County. The contractor shall be solely liable and responsible for furnishing any and all Workers' Compensation benefits to any person as a result of any injuries arising from or connected with any work performed by or on behalf of the contractor pursuant to this Contract. Homeless Services — City Planning Grants Page 24 8.22.4 The contractor shall adhere to the provisions stated in Paragraph 7.6 (Confidentiality). 8.23 Mutual Indemnification Contractor shall indemnify, defend and hold harmless County, its trustees, officers, agents, and employees from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of Contractor, its trustees, officers, agents or employees. County shall indemnify, defend and hold harmless Contractor, its trustees, officers, agents, and employees from and against any and all liability, loss, expense (including reasonable attorney's fees), or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorney's fees, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of County, its trustees, officers, agents or employees. 8.24 General Provisions for all Insurance Coverage 8.24.1 Without limiting contractor's indemnification of County, and in the performance of this Contract and until all of its obligations pursuant to this Contract have been met, contractor shall provide and maintain at its own expense insurance coverage satisfying the requirements specified in Paragraphs 8.24 and 8.25 of this Contract. These minimum insurance coverage terms, types and limits (the "Required Insurance") also are in addition to and separate from any other contractual obligation imposed upon contractor pursuant to this Contract. The County in no way warrants that the Required Insurance is sufficient to protect the contractor for liabilities which may arise from or relate to this Contract. 8.24.2 Evidence of Coverage and Notice to County 8.24.2.1 Certificate(s) of insurance coverage (Certificate) satisfactory to County, and a copy of an Additional Insured endorsement confirming County and its Agents (defined below) has been given Insured status under the contractor's General Liability policy, shall be delivered to Homeless Services — City Planning Grants Page 25 County at the address shown below and provided prior to commencing services under this Contract. 8.24.2.2 Renewal Certificates shall be provided to County not less than ten (10) days prior to contractor's policy expiration dates. The County reservesthe right to obtain complete, certified copies of any required contractor and/or subcontractor insurance policies at any time. 8.24.2.3 Certificates shall identify all Required Insurance coverage types and limits specified herein, reference this Contract by name or number, and be signed by an authorized representative of the insurer(s). The Insured party named on the Certificate shall match the name of the contractor identified as the contracting party in this Contract. Certificates shall provide the full name of each insurer providing coverage, its NAIC (National Association of Insurance Commissioners) identification number, its financial rating, the amounts of any policy deductibles or self-insured retentions exceeding fifty thousand dollars ($50,000), and list any County required endorsement forms. 8.24.2.4 Neither the County's failure to obtain, nor the County's receipt of, or failure to object to a non- complying insurance certificate or endorsement, or any other insurance documentation or information provided by the contractor, its insurance broker(s) and/or insurer(s), shall be construed as a waiver of any of the Required Insurance provisions. 8.24.2.5 Certificates and copies of any required endorsements shall be sent to: County of Los Angeles Homeless Initiative Unit - INSURANCE Chief Executive Office Hall of Administration 500 W. Temple Street, Rm 493 Los Angeles, CA 90012- h yin ceo.lacount . ov Homeless Services — City Planning Grants Page 26 8.24.2.6 Contractor also shall promptly report to County any injury or property damage accident or incident, including any injury to a contractor employee occurring on County property, and any loss, disappearance, destruction, misuse, or theft of County property, monies or securities entrusted to contractor. Contractor also shall promptly notify County of any third party claim or suit filed against contractor or any of its subcontractors which arises from or relates to this Contract, and could result in the filing of a claim or lawsuit against contractor and/or County. 8.24.3 Additional Insured Status and Scope of Coverage The County of Los Angeles, its Special Districts, Elected Officials, Officers, Agents, employees and volunteers (collectively County and its Agents) shall be provided additional insured status under contractor's General Liability policy with respect to liability arising out of contractor's ongoing and completed operations performed on behalf of the County. County and its Agents additional insured status shall apply with respect to liability and defense of suits arising out of the contractor's acts or omissions, whether such liability is attributable to the contractor or to the County. The full policy limits and scope of protection also shall apply to the County and its Agents as an additional insured, even if they exceed the County's minimum Required Insurance specifications herein. Use of an automatic additional insured endorsement form is acceptable providing it satisfies the Required Insurance provisions herein. 8.24.4 Cancellation of or Changes in Insurance Contractor shall provide County with, or contractor's insurance policies shall contain a provision that County shall receive, written notice of cancellation or any change in Required Insurance, including insurer, limits of coverage, term of coverage or policy period. The written notice shall be provided to County at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days in advance for any other cancellation or policy change. Failure to provide written notice of cancellation or any change in Required Insurance may constitute a material breach of the Contract, in the sole discretion of the County, Homeless Services — City Planning Grants Page 27 upon which the County may suspend or terminate this Contract. 8.24.5 Failure to Maintain Insurance contractor's failure to maintain or to provide acceptable evidence that it maintains the Required Insurance shall constitute a material breach of the Contract, upon which County immediately may withhold payments due to contractor, and/or suspend or terminate this Contract. County, at its sole discretion, may obtain damages from contractor resulting from said breach. Alternatively, the County may purchase the Required Insurance, and without further notice to contractor, deduct the premium cost from sums due to contractor or pursue contractor reimbursement. 8.24.6 Insurer Financial Ratings Coverage shall be placed with insurers acceptable to the County with A.M. Best ratings of not less than A:VII unless otherwise approved by County. 8.24.7 Contractor's Insurance Shall Be Primary Contractor's insurance policies, with respect to any claims related to this Contract, shall be primary with respect to all other sources of coverage available to contractor. Any County maintained insurance or self-insurance coverage shall be in excess of and not contribute to any contractor coverage. 8.24.8 Waivers of Subrogation To the fullest extent permitted by law, the contractor hereby waives its rights and its insurer(s)' rights of recovery against County under all the Required Insurance for any loss arising from or relating to this Contract. The contractor shall require its insurers to execute any waiver of subrogation endorsements which may be necessary to effect such waiver. 8.24.9 Subcontractor Insurance Coverage Requirements Contractor shall include all subcontractors as insureds under contractor's own policies, or shall provide County with each subcontractor's separate evidence of insurance coverage. Contractor shall be responsible for verifying each Homeless Services — City Planning Grants Page 28 subcontractor complies with the Required Insurance provisions herein, and shall require that each subcontractor name the County and contractor as additional insureds on the subcontractor's General Liability policy. Contractorshall obtain County's prior review and approval of any subcontractor request for modification of the Required Insurance. 8.24.10 Deductibles and Self -Insured Retentions (SIRs) Contractor's policies shall not obligate the County to pay any portion of any contractor deductible or SIR. The County retains the right to require contractor to reduce or eliminate policy deductibles and SIRs as respects the County, or to provide a bond guaranteeing contractor's payment of all deductibles and SIRs, including all related claims investigation, administration and defense expenses. Such bond shall be executed by a corporate surety licensed to transact business in the State of California. 8.24.11 Claims Made Coverage If any part of the Required Insurance is written on a claims made basis, any policy retroactive date shall precede the effective date of this Contract. Contractor understands and agrees it shall maintain such coverage for a period of not less than three (3) years following Contract expiration, termination or cancellation. 8.24.12 Application of Excess Liability Coverage Contractors may use a combination of primary and excess insurance policies which provide coverage as broad as the underlying primary policies, to satisfy the Required Insurance provisions. 8.24.13 Separation of Insureds All liability policies shall provide cross -liability coverage as would be afforded by the standard ISO (Insurance Services Office, Inc.) separation of insureds provision with no insured versus insured exclusions or limitations. 8.24.14 Alternative Risk Financing Programs The County reserves the right to review, and then approve, Contractor use of self-insurance, risk retention groups, risk Homeless Services — City Planning Grants Page 29 purchasing groups, pooling arrangements and captive insurance to satisfy the Required Insurance provisions. The County and its Agents shall be designated as an Additional Covered Party under any approved program. 8.24.15 County Review and Approval of Insurance Requirements The County reserves the right to review and adjust the Required Insurance provisions, conditioned upon County's determination of changes in risk exposures. 8.25 Insurance Coverage 8.25.1 Commercial General Liability insurance (providing scope of coverage equivalent to ISO policy form CG 00 01), naming County and its Agents as an additional insured, with limits of not less than: General Aggregate: $2 million Products/Completed Operations Aggregate: $1 million Personal and Advertising Injury: $1 million Each Occurrence: $1 million 8.25.2 Automobile Liability insurance (providing scope of coverage equivalent to ISO policy form CA 00 01) with limits of not less than $1 million for bodily injury and property damage, in combined or equivalent split limits, for each single accident. Insurance shall cover liability arising outof contractor's use of autos pursuant to this Contract, including owned, leased, hired, and/or non -owned autos, as each may be applicable. 8.25.3 Workers Compensation and Employers' Liability insurance or qualified self-insurance satisfying statutory requirements, which includes Employers' Liability coverage with limits of not less than one million ($1,000,000) per accident. If contractor will provide leased employees, or, is an employee leasing or temporary staffing firm or a professional employer organization (PEO), coverage also shall include an Alternate Employer Endorsement (providing scope of coverage equivalent to ISO policyform WC 00 03 01 A) naming the County as the Alternate Employer, and the endorsement form shall be modified to Homeless Services — City Planning Grants Page 30 provide that County will receive not less than thirty (30) days advance written notice of cancellation of this coverage provision. If applicable to contractor's operations, coverage also shall be arranged to satisfy the requirements of any federal workers or workmen's compensation law or any federal occupational disease law. 8.25.4 Unique Insurance Coverage 8.25.4.1 Sexual Misconduct Liability Insurance covering actual or alleged claims for sexual misconduct and/or molestation with limits of not less than two million ($2,000,000) per claim and two million ($2,000,000) aggregate, and claims for negligent employment, investigation, supervision, training or retention of, or failure to report to proper authorities, a person(s) who committed any act of abuse, molestation, harassment, mistreatment or maltreatment of a sexual nature. 8.25.4.2 Professional Liability -Errors and Omissions Insurance covering contractor's liability arising from or related to this Contract, with limits of not less than one million dollars ($1,000,000) per claim and two million dollars ($2,000,000) aggregate. Further, contractor understands and agrees it shall maintain such coverage for a period of not less than three (3) years following this Agreement's expiration, termination or cancellation. 8.26 Liquidated Damages 8.26.1 If, in the judgment of the Chief Executive Officer, or his/her designee, the contractor is deemed to be non-compliant with the terms and obligations assumed hereby, the Chief Executive Officer, or his/her designee, at his/her option, in addition to, or in lieu of, other remedies provided herein, may withhold the entire monthly payment or deduct pro rata from the contractor's invoice for work not performed. A description of the work not performed and the amount to be withheld or deducted from payments to the contractor from the County, will be forwarded to the contractor by the Chief Homeless Services — City Planning Grants Page 31 Executive Officer, or his/her designee, in a written notice describing the reasons for said action. 8.26.2 If the Chief Executive Officer, or his/her designee, determines that there are deficiencies in the performance of this Contract that the Chief Executive Officer, or his/her designee, deems are correctable by the contractor over a certain time span, the Chief Executive Officer, or his/her designee, will provide a written notice to the contractor to correct the deficiency within specified time frames. Should the contractor fail to correct deficiencies within said time frame, the Chief Executive Officer, or his/her designee, may: (a) Deduct from the contractor's payment, pro rata, those applicable portions of the Monthly Contract Sum; and/or (b) Deduct liquidated damages. The parties agree that it will be impracticable or extremely difficult to fix the extent of actual damages resulting from the failure of the contractor to correct a deficiency within the specified time frame. The parties hereby agree that under the current circumstances a reasonable estimate of such damages is one hundred dollars ($100) per day per infraction, and that the contractor shall be liable to the County for liquidated damages in said amount. Said amount shall be deducted from the County's payment to the contractor; and/or (c) Upon giving five (5) days notice to the contractor for failure to correct the deficiencies, the County may correct any and all deficiencies and the total costs incurred by the County for completion of the work by an alternate source, whether it be County forces or separate private contractor, will be deducted and forfeited from the payment to the contractor from the County, as determined by the County. 8.26.3 The action noted in Paragraph 8.26.2 shall not be construed as a penalty, but as adjustment of payment to the contractor to recover the County cost due to the failure of the contractor to complete or comply with the provisions of this Contract. 8.26.4 This Paragraph shall not, in any manner, restrict or limit the County's right to damages for any breach of this Contract provided by law or as specified in the PRS or Paragraph 8.26.2, and shall not, in any manner, restrict or limit the County's right to terminate this Contract as agreed to herein. 8.27 Most Favored Public Entity 8.27.1 If the contractor's prices decline, or should the contractor at any time during the term of this Contract provide the same Homeless Services — City Planning Grants Page 32 goods or services under similar quantity and delivery conditions to the State of California or any county, municipality, or district of the State at prices below those set forth in this Contract, then such lower prices shall be immediately extended to the County. 8.28 Nondiscrimination and Affirmative Action 8.28.1 The contractor certifies and agrees that all persons employed by it, its affiliates, subsidiaries, or holding companies are and shall be treated equally without regard to or because of race, color, religion, ancestry, national origin, sex, age, physical or mental disability, marital status, or political affiliation, in compliance with all applicable Federal and State anti- discrimination laws and regulations. 8.28.2 The contractor shall certify to, and comply with, the provisions of Exhibit C (Contractor's EEO Certification). 8.28.3 The contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, ancestry, national origin, sex, age, physical or mental disability, marital status, or political affiliation, in compliance with all applicable Federal and State anti -discrimination laws and regulations. Such action shall include, but is not limited to: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 8.28.4 The contractor certifies and agrees that it will deal with its subcontractors, bidders, or vendors without regard to or because of race, color, religion, ancestry, national origin, sex, age, physical or mental disability, marital status, or political affiliation. 8.28.5 The contractor certifies and agrees that it, its affiliates, subsidiaries, or holding companies shall comply with all applicable Federal and State laws and regulations to the end that no person shall, on the grounds of race, color, religion, ancestry, national origin, sex, age, physical or mental disability, marital status, or political affiliation, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Contract or under any project, program, or activity supported by this Contract. Homeless Services — City Planning Grants Page 33 8.28.6 The contractor shall allow County representatives access to the contractor's employment records during regular business hours to verify compliance with the provisions of this Paragraph 8.28 (Nondiscrimination and Affirmative Action) when so requested by the County. 8.28.7 If the County finds that any provisions of this Paragraph 8.28 (Nondiscrimination and Affirmative Action) have been violated, such violation shall constitute a material breach of this Contract upon which the County may terminate or suspend this Contract. While the County reserves the right to determine independently that the anti -discrimination provisions of this Contract have been violated, in addition, a determination by the California Fair Employment and Housing Commission or the Federal Equal Employment Opportunity Commission that the contractor has violated Federal or State anti -discrimination laws or regulations shall constitute a finding by the County that the contractor has violated the anti -discrimination provisions of this Contract. 8.28.8 The parties agree that in the event the contractor violates any of the anti -discrimination provisions of this Contract, the County shall, at its sole option, be entitled to the sum of five hundred dollars ($500) for each such violation pursuant to California Civil Code Section 1671 as liquidated damages in lieu of terminating or suspending this Contract. 8.29 Non Exclusivity 8.29.1 Nothing herein is intended nor shall be construed as creating any exclusive arrangement with the contractor. This Contract shall not restrict County from acquiring similar, equal or like goods and/or services from other entities or sources. 8.30 Notice of Delays 8.30.1 Except as otherwise provided under this Contract, when either party has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, that party shall, within one (1) business day, give notice thereof, including all relevant information with respect thereto, to the other party. Homeless Services — City Planning Grants Page 34 8.31 Notice of Disputes 8.31.1 The contractor shall bring to the attention of the County's Project Manager and/or County's Project Director any dispute between the County and the contractor regarding the performance of services as stated in this Contract. Ifthe County's Project Manager or County's Project Director is not able to resolve the dispute, the Chief Executive Officer, or designee shall resolve it. 8.32 Notice to Employees Regarding the Federal Earned Income Credit 8.32.1 The contractor shall notify its employees, and shall require each subcontractor to notify its employees, that they may be eligible for the Federal Earned Income Credit under the federal income tax laws. Such notice shall be provided in accordance with the requirements set forth in Internal Revenue Service Notice No. 1015. 8.33 Notice to Employees Regarding the Safely Surrendered Baby Law 8.33.1 The contractor shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its employees, information regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby. The information is setforth in Exhibit H, Safely Surrendered Baby Law of this Contract. Additional information is available at www.babyafela.or . 8.34 Notices 8.34.1 All notices or demands required or permitted to be given or made under this Contract shall be in writing and shall be hand delivered with signed receipt or mailed by first-class registered or certified mail, postage prepaid, addressed to the parties as identified in Exhibits D (County's Administration) and E (Contractor's Administration). Addresses may be changed by either party giving ten (10) days prior written notice thereof to the other party. The Chief Executive Officer or his/her designee shall have the authority to issue all notices or demands required or permitted by the County under this Contract. Homeless Services — City Planning Grants Page 35 8.35 Prohibition Against Inducement or Persuasion 8.35.1 Notwithstanding the above, the contractor and the County agree that, during the term of this Contract and for a period of one year thereafter, neither party shall in any way intentionally induce or persuade any employee of one party to become an employee or agent of the other party. No bar exists against any hiring action initiated through a public announcement. 8.36 Public Records Act 8.36.1 Any documents submitted by the contractor; all information obtained in connection with the County's right to audit and inspect the contractor's documents, books, and accounting records pursuant to Paragraph 8.38 (Record Retention and Inspection -Audit Settlement) of this Contract; as well as those documents which were required to be submitted in response to the Request for Proposals (RFP) used in the solicitation process for this Contract, if applicable, become the exclusive property of the County. All such documents become a matter of public record and shall be regarded as public records. Exceptions will be those elements in the California Government Code Section 6250 et seq. (Public Records Act) and which are marked "trade secret", "confidential", or "proprietary". The County shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked, if disclosure is required by law, or by an order issued by a court of competent jurisdiction. 8.36.2 In the event the County is required to defend an action on a Public Records Act request for any of the aforementioned documents, information, books, records, and/or contents of a proposal marked "trade secret", "confidential", or "proprietary", the contractor agrees to defend and indemnify the County from all costs and expenses, including reasonable attorney's fees, in action or liability arising under the Public Records Act. 8.37 Publicity 8.37.1 The contractor shall not disclose any details in connection with this Contract to any person or entity except as may be otherwise provided hereunder or required by law. However, in recognizing the contractor's need to identify its services and related clients to sustain itself, the County shall not inhibit Homeless Services — City Planning Grants Page 36 the contractor from publishing its role under this Contract within the following conditions: 8.37.1.1 The contractor shall develop all publicity material in a professional manner; and 8.37.1.2 During the term of this Contract, the contractor shall not, and shall not authorize another to, publish or disseminate any commercial advertisements, press releases, feature articles, or other materials using the name of the County without the prior written consent of the County's Project Director. The County shall not unreasonably withhold written consent. 8.37.2 The contractor may, without the prior written consent of County, indicate in its proposals and sales materials that it has been awarded this Contract with the County of Los Angeles, provided that the requirements of this Paragraph 8.37 (Publicity) shall apply. 8.38 Record Retention and Inspection -Audit Settlement 8.38.1 The contractorshall maintain accurate and complete financial records of its activities and operations relating to this Contract in accordance with generally accepted accounting principles. The contractor shall also maintain accurate and complete employment and other records relating to its performance of this Contract. The contractor agrees that the County, or its authorized representatives, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or record relating to this Contract. All such material, including, but not limited to, all financial records, bank statements, cancelled checks or other proof of payment, timecards, sign-in/sign-out sheets and other time and employment records, and proprietary data and information, shall be kept and maintained by the contractor and shall be made available to the County during the term of this Contract and for a period of five (5) years thereafter unless the County's written permission is given to dispose of any such material prior to such time. All such material shall be maintained by the contractor at a location in Los Angeles County, provided that if any such material is located outside Los Angeles County, then, at the County's option, the contractor shall pay the County for travel, per diem, and other costs incurred by the County to examine, audit, excerpt, copy, or transcribe such material at such otherlocation. Homeless Services — City Planning Grants Page 37 8.38.2 In the event that an audit of the contractor is conducted specifically regarding this Contract by any Federal or State auditor, or by any auditor or accountant employed by the contractor or otherwise, then the contractor shall file a copy of such audit report with the County's Auditor -Controller within thirty (30) days of the contractor's receipt thereof, unless otherwise provided by applicable Federal or State law or under this Contract. Subject to applicable law, the County shall make a reasonable effort to maintain the confidentiality of such audit report(s) 8.38.3 Failure on the part of the contractor to comply with any of the provisions of this subparagraph 8.38 shall constitute a material breach of this Contract upon which the County may terminate or suspend this Contract. 8.38.3 If, at any time during the term of this Contract or within five (5) years after the expiration or termination of this Contract, representatives of the County conduct an audit of the contractor regarding the work performed under this Contract, and if such audit finds that the County's dollar liability for any such work is less than payments made by the County to the contractor, then the difference shall be either: a) repaid by the contractor to the County by cash payment upon demand or b) at the sole option of the County's Auditor -Controller, deducted from any amounts due to the contractor from the County, whether under this Contract or otherwise. If such audit finds that the County's dollar liability for such work is more than the payments made by the County to the contractor, then the difference shall be paid to the contractor by the County by cash payment, provided that in no event shall the County's maximum obligation for this Contract exceed the funds appropriated by the County for the purpose of this Contract. 8.39 Recycled Bond Paper 8.39.1 Consistent with the Board of Supervisors' policy to reduce the amount of solid waste deposited at the County landfills, the contractor agrees to use recycled -content paper to the maximum extent possible on this Contract. 8.40 Subcontracting Homeless Services — City Planning Grants Page 38 8.40.1 The requirements of this Contract may not be subcontracted by the contractor without the advance approval of the County. Any attempt by the contractor to subcontract without the prior consent of the County may be deemed a material breach of this Contract. 8.40.2 If the contractor desires to subcontract, the contractor shall provide the following information promptly at the County's request: 8.40.2.1 A description of the work to be performed by the subcontractor; 8.40.2.2 A draft copy of the proposed subcontract; and 8.40.2.3 Other pertinent information and/or certifications requested by the County. 8.40.3 The contractor shall indemnify, defend, and hold the County harmless with respect to the activities of each and every subcontractor in the same manner and to the same degree as if such subcontractor(s) were the contractor employees. Any entity hired by Contractor shall indemnify, defend and hold harmless the County, its Special Districts, elected and appointed officers, employees, agents and volunteers ("County Indemnitees") from and against any and all liability, including but not limited to demands, claims, actions, fees, costs, and expenses (including attorney and expert witness fees), arising from or relating to this Contract, except for such loss or damage arising from the sole negligence or willful misconduct of the County Indemnitees. 8.40.4 The contractor shall remain fully responsible for all performances required of it under this Contract, including those that the contractor has determined to subcontract, notwithstanding the County's approval of the contractor's proposed subcontract. 8.40.5 The County's consent to subcontract shall not waive the County's right to prior and continuing approval of any and all personnel, including subcontractor employees, providing services under this Contract. The contractor is responsible to notify its subcontractors of this County right. 8.40.6 The County's Project Director is authorized to act for and on behalf of the County with respect to approval of any subcontract and subcontractor employees. After approval of Homeless Services — City Planning Grants Page 39 the subcontract by the County, contractor shall forward a fully executed subcontract to the County for theirfiles. 8.40.7 The contractor shall be solely liable and responsible for all payments or other compensation to all subcontractors and their officers, employees, agents, and successors in interest arising through services performed hereunder, notwithstanding the County's consent to subcontract. 8.40.8 The contractor shall obtain certificates of insurance, which establish that the subcontractor maintains all the programs of insurance required by the County from each approved subcontractor. Before any subcontractor employee may perform any work hereunder, contractor shall ensure delivery of all such documents to: County of Los Angeles Homeless Initiative Unit - INSURANCE Chief Executive Office Hall of Administration 500 W. Temple Street, Rm 493 Los Angeles, CA 90012_ biadmin0cepJacounty.9ov 8.41 Termination for Breach of Warranty to Maintain Compliance with County's Child Support Compliance Program 8.41.1 Failure of the contractor to maintain compliance with the requirements set forth in Paragraph 8.14 (Contractor's Warranty of Adherence to County's Child Support Compliance Program) shall constitute default under this Contract. Without limiting the rights and remedies available to the County under any other provision of this Contract, failure of the contractorto cure such default within ninety (90) calendar days of written notice shall be grounds upon which the County may terminate this Contract pursuant to Paragraph 8.43 (Termination for Default) and pursue debarment of the contractor, pursuant to County Code Chapter 2.202. 8.42 Termination for Convenience 8.42.1 This Contract may be terminated, in whole or in part, from time to time, when such action is deemed by the County, in its sole discretion, to be in its best interest. Termination of work hereunder shall be effected by notice of termination to the contractor specifying the extent to which performance of Homeless Services — City Planning Grants Page 40 work is terminated and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be no less than ten (10) days after the notice is sent. 8.42.2 After receipt of a notice of termination and except as otherwise directed by the County, the contractor shall: 8.42.2.1 Stop work under this Contract on the date and to the extent specified in such notice, and 8.42.2.2 Complete performance of such part of the work as shall not have been terminated by such notice. 8.42.3 All material including books, records, documents, or other evidence bearing on the costs and expenses of the contractor under this Contract shall be maintained by the contractor in accordance with Paragraph 8.38 (Record Retention and Inspection -Audit Settlement). 8.43 Termination for Default 8.43.1 The County may, by written notice to the contractor, terminate the whole or any part of this Contract, if, in the judgment of County's Project Director: 8.43.1.1 Contractor has materially breached this Contract; or 8.43.1.2 Contractor fails to timely provide and/or satisfactorily perform any task, deliverable, service, or other work required either under this Contract; or 8.43.1.3 Contractor fails to demonstrate a high probability of timely fulfillment of performance requirements under this Contract, or of any obligations of this Contract and in either case, fails to demonstrate convincing progress toward a cure within five (5) working days (or such longer period as the County may authorize in writing) after receipt of written notice from the County specifying suchfailure. 8.43.2 In the event that the County terminates this Contract in whole or in part as provided in Paragraph 8.43.1, the County may procure, upon such terms and in such manner as the County may deem appropriate, goods and services similar to those so terminated. The contractor shall be liable to the County for any and all excess costs incurred by the County, as Homeless Services — City Planning Grants Page 41 determined by the County, for such similar goods and services. The contractor shall continue the performance of this Contract to the extent not terminated under the provisions of this paragraph. 8.43.3 Except with respect to defaults of any subcontractor, the contractor shall not be liable for any such excess costs of the type identified in Paragraph 8.43.2 if its failure to perform this Contract arises out of causes beyond the control and without the fault or negligence of the contractor. Such causes may include, but are not limited to: acts of God or of the public enemy, acts of the County in either its sovereign or contractual capacity, acts of Federal or State governments in their sovereign capacities, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but in every case, the failure to perform must be beyond the control and without the fault or negligence of the contractor. If the failure to perform is caused by the default of a subcontractor, and if such default arises out of causes beyond the control of both the contractor and subcontractor, and without the fault or negligence of either of them, the contractor shall not be liable for any such excess costs for failure to perform, unless the goods or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the contractor to meet the required performance schedule. As used in this paragraph, the term "subcontractor(s)" means subcontractor(s) at any tier. 8.43.4 If, after the County has given notice of termination underthe provisions of Paragraph 8.43 (Termination for Default) it is determined by the County that the contractor was not in default under the provisions of Paragraph 8.43 (Termination for Default) or that the default was excusable under the provisions of subparagraph 8.43.3, the rights andobligations of the parties shall be the same as if the notice of termination had been issued pursuant to Paragraph 8.42 (Termination for Convenience). 8.43.5 The rights and remedies of the County provided in this Paragraph 8.43 (Termination for Default) shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. 8.44 Termination for Improper Consideration 8.44.1 The County may, by written notice to the contractor, Homeless Services — City Planning Grants Page 42 immediately terminate the right of the contractor to proceed under this Contract if it is found that consideration, in any form, was offered or given by the contractor, either directly or through an intermediary, to any County officer, employee, or agent with the intent of securing this Contract or securing favorable treatment with respect to the award, amendment, or extension of this Contract or the making of any determinations with respect to the contractor's performance pursuant to this Contract. In the event of such termination, the County shall be entitled to pursue the same remedies against the contractor as it could pursue in the event of default by the contractor. 8.44.2 The contractor shall immediately report any attempt by a County officer or employee to solicit such improper consideration. The report shall be made either tothe County manager charged with the supervision of the employee or to the County Auditor -Controller's Employee Fraud Hotline at (800) 544-6861. 8.44.3 Among other items, such improper consideration may take the form of cash, discounts, services, the provision of travel or entertainment, or tangible gifts. 8.45 Termination for Insolvency 8.45.1 The County may terminate this Contract forthwith in the event of the occurrence of any of the following: 8.45.1.1 Insolvency of the contractor. The contractor shall be deemed to be insolvent if it has ceased to pay its debts for at least sixty (60) days in the ordinary course of business or cannot pay its debts asthey become due, whether or not a petition has been filed under the Federal Bankruptcy Code and whether or not the contractor is insolvent within the meaning of the Federal Bankruptcy Code; 8.45.1.2 The filing of a voluntary or involuntary petition regarding the contractor under the Federal Bankruptcy Code; 8.45.1.3 The appointment of a Receiver or Trustee for the contractor; or 8.45.1.4 The execution by the contractor of a general assignment for the benefit of creditors. Homeless Services — City Planning Grants Page 43 8.45.2 The rights and remedies of the County provided in this Paragraph 8.45 (Termination for Insolvency) shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. 8.46 Termination for Non -Adherence of County Lobbyist Ordinance 8.46.1 The contractor, and each County Lobbyist or County Lobbying firm as defined in County Code Section 2.160.010 retained by the contractor, shall fully comply with the County's Lobbyist Ordinance, County Code Chapter 2.160. Failure on the part of the contractor or any County Lobbyist or County Lobbying firm retained by the contractor to fully comply with the County's Lobbyist Ordinance shall constitute a material breach of this Contract, upon which the County may in its sole discretion, immediately terminate or suspend this Contract. 8.47 Termination for Non -Appropriation of Funds 8.47.1 Notwithstanding any other provision of this Contract, the County shall not be obligated for the contractor's performance hereunder or by any provision of this Contract during any of the County's future fiscal years unless and until the County's Board of Supervisors appropriates funds for this Contract in the County's Budget for each such future fiscal year. In the event that funds are not appropriated for this Contract, then this Contract shall terminate as of June 30 of the last fiscal year for which funds were appropriated. The County shall notify the contractor in writing of any such non -allocation of funds at the earliest possible date. 8.48 Validity 8.48.1 If any provision of this Contract or the application thereof to any person or circumstance is held invalid, the remainder of this Contract and the application of such provision to other persons or circumstances shall not be affected thereby. 8.49 Waiver 8.49.1 No waiver by the County of any breach of any provision of this Contract shall constitute a waiver of any other breach or of such provision. Failure of the County to enforce at any time, or from time to time, any provision of this Contract shall not be construed as a waiver thereof. The rights and remedies set forth in this paragraph 8.49 shall not be Homeless Services — City Planning Grants Page 44 exclusive and are in addition to any other rights and remedies provided by law or under this Contract. 8.50 Warranty Against Contingent Fees 8.50.1 The contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Contract upon any Contract or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by the contractor for the purpose of securing business. 8.50.2 For breach of this warranty, the County shall have the right to terminate this Contract and, at its sole discretion, deduct from the Contract price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 8.51 Warranty of Compliance with County's Defaulted Property Tax Reduction Program 8.51.1 Contractor acknowledges that County has established a goal of ensuring that all individuals and businesses that benefit financially from County through contract are current in paying their property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon County and its taxpayers. Unless contractor qualifies for an exemption or exclusion, contractor warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this contract will maintain compliance, with Los Angeles County Code Chapter 2.206. 8.52 Termination for Breach of Warranty to Maintain Compliance with County's Defaulted Property Tax Reduction Program 8.52.1 Failure of contractor to maintain compliance with the requirements set forth in Paragraph 8.51 "Warranty of Compliance with County's Defaulted Property Tax Reduction Program" shall constitute default under this contract. Without limiting the rights and remedies available to County under any other provision of this contract, failure of contractor to cure such default within ten (10) days of notice shall be grounds upon which County may terminate Homeless Services — City Planning Grants Page 45 this contract and/or pursue debarment of contractor, pursuant to County Code Chapter 2.206. 8.53 Time Off for Voting 8.53.1 The contractor shall notify its employees, and shall require each subcontractor to notify and provide to its employees, information regarding the time off for voting law (Elections Code Section 14000). Not less than ten (10) days before every statewide election, every contractor and subcontractors shall keep posted conspicuously at the place of work, if practicable, or elsewhere where it can be seen as employees come or go to their place of work, a notice setting forth the provisions of Section 14000. 8.54 Compliance with County's Zero Tolerance Policy on Human Trafficking Contractor acknowledges that the County has established a Zero Tolerance Policy on Human Trafficking prohibiting contractors from engaging in human trafficking. If a Contractor or member of Contractor's staff is convicted of a human trafficking offense, the County shall require that the Contractor or member of Contractor's staff be removed immediately from performing services under the Contract. County will not be under any obligation to disclose confidential information regarding the offenses other than those required by law. Disqualification of any member of Contractor's staff pursuant to this paragraph shall not relieve Contractor of its obligation to complete all work in accordance with the terms and conditions of this Contract. 9 UNIQUE TERMS AND CONDITIONS 9.1 Intentionally Omitted 9.2 Contractor Protection of Electronic County Information 9.2.1 Data Encryption Contractor and subcontractors that electronically transmit or store personal information (PI), protected health information (PHI) and/or medical information (MI) shall comply with the encryption standards set forth below. PI is defined in California Health Insurance Portability and Accountability Act of 1996 (HIPPA), and implementing regulations, MI is defined in California Civil Code_mSection 6aQ. Homeless Services — City Planning Grants Page 46 a. Stored Data Contractors' and subcontractors' workstations and portable devices that are used to access, store, receive and/or transmit County PI, PHI or MI (e.g., mobile, wearables, tablets, thumb drives, external hard drives) require encryption (i.e. software and/or hardware) in accordance with: a) Federal Information Processing Standard Publication (FIPS) 140-2; b) National Institute of Standards and Technology (NIST) Special Publication 800-57 Recommendation for Key Management — Part 1: General (Revision 3); c) NIST Special Publication 800-57 Recommendation for Key Management — Part 2: Best Practices for Key Management Organization; and d) NIST Special Publication 800-111 Guide to Storage Encryption Technologies for End User Devices. Advanced Encryption Standard (AES) with cipher strength of 256 - bit is minimally required. b. Transmitted Data All transmitted (e.g. network) County PI, PHI and/or MI require encryption in accordance with: a) NIST Special Publication 800-52 Guidelines for the Selection and Use of Transport Layer Security Implementations; and b) NIST Special Publication 800-57 Recommendation for Key Management — Part 3: Application -Specific Key Management Guidance. Secure Sockets Layer (SSL) is minimally required with minimum cipher strength of 128 -bit. c. Certification The County must receive within ten (10) business days of its request, a certification from the Contractor (for itself and any Subcontractors) that certifies and validates compliance with the encryption standards set for the above. In additional, Contractor shall maintain a copy of any validation/attestation report that its data encryption product(s) generate and such reports shall be subject to audit in accordance with the Contract. Failure on the part of the Contractor to comply with any of the provisions of this Subparagraph 9.3.1(Data Encryption) shall constitute a material breach of this Contract upon which the County may terminate or suspend this Contract. Homeless Services — City Planning Grants Page 47 IN WITNESS WHEREOF, County has caused this Contract to beexecuted by its Chief Executive Officer. Contractor has caused this Contract to be executed by its duly authorized representative. COUNTY OF LOS ANGELES M SACHI A. HAMAI Date CHIEF EXECUTIVE OFFICER APPROVED AS TO FORM: MARY C. WICKHAM County Counsel KATHERINE M. BOWSER Principal Deputy County Counsel By: City of Baldwin Park Contractor Signed: Printed: Manuel Lozano Title: Mayor 95-6005574 Tax Identification No. Homeless Services — City Planning Grants Page 48 STATEMENT OF WORK City of Baldwin Park Section I. Overview EXHIBIT A On June 13, 2017, the County of Los Angeles Board of Supervisors (Board) approved Measure H funding allocations in support of the County's Homeless Initiative (HI) strategies to prevent and combat homelessness in the County. The Board alsoallocated funding for individual cities to develop a plan to address homelessness in their respective cities, in collaboration with the County and its contractors. The City of Baldwin Park (City) is located in Los Angeles County Service Planning Area 3, and is represented by County Supervisorial District 1. The population of Baldwin Park, according to the 2010 census, is 75,390. The homeless population in Baldwin Park has increased from 97 in 2015, to 143 in 2017. The majority of homeless individuals and families serviced by the City, primarily through the Department of Recreation and Community Services, are located in the City's parks, underpasses, edges of the 605 and 10 freeways, and transit centers, such as the Metrolink station. The services currently offered include referrals for shelter, substance abuse, health, and food. Many of the calls for services are generated by the police, park users, and residents. In response to present state of homelessness, the City, primarily through the Department of Recreation and Community Services (DRCS) has made programmatic and budget adjustments, with strong City Council support to address the increasing demand for homeless services. Despite concerted effort, which includes the leveraging of local and regional resources available through community partners, the capacity required to match the need and address the complexity of the situation, similar to most Cities in Los Angeles County, is lacking. Further, the City Council and staff, recognize there is a need to build capacity via inter -departmental training and planning, as well as the augmentation of direct services. Section II. Objective The planning grant will help the City staff, including Council, identify the most effective tools to achieve its objectives and goals, with the support of staff and community, and foster a supportive culture that will improve the City's ability to combat and prevent homelessness locally and regionally. Additionally, the Planning Grant will help the City accomplish the following: • Strengthen inter -departmental coordination and accountability for the City's departments that touch the issue of homelessness. EXHIBIT A STATEMENT OF WORK • Improve the alignment, coordination, and the quality of homeless service delivery and follow-up to clients consistent with best practices locally, regionally, statewide and nationally. • Leverage existing resources and developing innovative approaches and opportunities to augment existing implemented programs. • Strengthen partnerships at the local and regional level through effective alignment by establishing formal agreements to ensure accountability. • Implement, along with the judicious management of the Strategic Action Plan, optimize the City's current approach to addressing homelessness at the local and regional level. • Broaden engagement with the community and address the complex issue of homelessness. Section III. Tasks/Deliverables Task I: Coordinate with Recommended Partners for the Development of the City's Homelessness Plan The City of Baldwin Park shall engage in diverse community partnerships to develop a comprehensive plan to prevent and combat homelessness. Recommended vital stakeholders are listed below (but are not limited to): Planned Partners for City Ho a essines.s Planning Efforts -111-1-1--l".---- --- -- --------------- ................................................ ............. ..------- City Departments City Council City Manager Community Development Planning Division Economic Development Housing Department Parks and Recreation Community Services Public Works Public ___-- Safety - ...... ...... .__ ...................._.. Other cities San Gabriel Valley Cities ......... Governme ......... ........ ......... ....... ..0 �. ...... Council of Governments San Gabriel Valley Coordinated -- — — - .--- ......... ........ ed Entry System Lead Union Station Homeless Services, and Hathaway - Sycamore Children and Family Services Homeless Service Providers) ..... . -- Other homeless service providers Teri G. Muse Family Service Center The City shall provide a final report describing the completion of Task 1, Coordination with Community Partners. A final report will be due to the County within 30 days of contract execution. s 2: Development of Homelessness Plan The City shall use the Statement of Work Exhibit A-1, City Homelessness Plan Template to develop the Homelessness Plan with its community partners. Deliverable 2: Homelessness Plan C ni letion The City shall provide a final Homelessness Plan as the deliverable for Task 2.. Deliverable a ort hedule ... .................... __ Deliverable Due Date ___-- ... ....,..._ ___ _m_____ - _-- Partnership Report Within 30 days of contract execution Draft Homelessn ........�........ ..-a— ........ p p - - ess Plan Draft _____U on completion of Task 2 Homelessness Plan (Final) No later than June 30, 2018 EXHIBIT A STATEMENT OF WORK Community based providers p .... ___ California Mental Health (other non -profits providing non- YWCA homeless related services) Santa Anita Family Service Center Foothill Familv Service Center Homeless CoalitionsEast San Gabriel Valley Coalition for the Homeless ......... ... Business sector and corporate ................... ... ___ — — - --- - - _.....__ --- Baldwin Park Business Association partners (i.e. Chamber of Commerce Faith -based organizations (i.e. Local Churches churches, temples, synagogues) --Neighborhood Associations Woman's Club, VFW .W......y Healthcare Sector (i.e. Hospitals ................ ........ .. Kaiser Permanente — Baldwin Park and clinics) _...... .... _... . __ Educational Sector (i.e. Schools, Baldwin Park Unified School District Univcts) _ Universities and Districts) Baldwin Park Adud m. munity Education Adult ano Others Los Angeles Homeless Services Authority SPA 3 Coordinator The City shall provide a final report describing the completion of Task 1, Coordination with Community Partners. A final report will be due to the County within 30 days of contract execution. s 2: Development of Homelessness Plan The City shall use the Statement of Work Exhibit A-1, City Homelessness Plan Template to develop the Homelessness Plan with its community partners. Deliverable 2: Homelessness Plan C ni letion The City shall provide a final Homelessness Plan as the deliverable for Task 2.. Deliverable a ort hedule ... .................... __ Deliverable Due Date ___-- ... ....,..._ ___ _m_____ - _-- Partnership Report Within 30 days of contract execution Draft Homelessn ........�........ ..-a— ........ p p - - ess Plan Draft _____U on completion of Task 2 Homelessness Plan (Final) No later than June 30, 2018 EXHIBIT A-1 City Homelessness Plan Template Page 7 of 8 The Partnership Report and Homelessness Plan (draft and final) shall be submitted to County Chief Executive Office - Homeless Initiative at the following email address: Samangi Mudalige, Sr. Analyst smudaligeceo.lacounty_.g_ov CITY PLAN TO PREVENT AND COMBAT HOMELESSNESS TEMPLATE PlanIiing Contex As Measure H resources are deployed to combat and prevent homelessness throughout Los Angeles County, each City in the County can broaden the collective impact and accelerate change by undertaking a locally specific City Plan to Combat Homelessness. This Plan template is intended to assist your City in undertaking a comprehensive assessment of homelessness in your local jurisdiction, assessing the resources currently available to address the challenge, identifying opportunities for City and County collaboration and marshalling a plan to collaborate in the implementation of identified strategies. 1. City and Plan Information I City "erd of Tune �overecil Icy PNS l�an�e of Cit Date of Plan Adoption-- _ of Baldwin Park 2. Why is the City working to develop and implement a homelessness plan? Briefly describe the City's interest in developing a City Homelessness Plan. Responses may address, but need not be limited to, the following: a. Reducing the extent and scope of homelessness within the City's jurisdiction b. Aligning City resources with County investments c. Improving coordination and effectiveness of the City's homeless housing and service delivery system within the broader County and Coordinated Entry Systems. d. Reducing City costs that don't contribute to combating homelessness, e.g. law enforcement, sanitation, and ambulance costs e. Improving quality of life for all residents, including persons who may be experiencing a housing crisis f. Creating more housing & services for the City's homeless residents g. Promoting more livable cities for current residents and future generations The City is working to develop and implement a homelessness plan to reduce homelessness in the City, and address the organizational and fiscal challenges created by the increasing demand for homeless services. Moreover, the City views the planning process, accompanied by an implementation plan, as a tremendous opportunity to identify the most effective tools, select the appropriate objectives and goals, and just as important, foster a supportive culture as key steps in the collective effort to improve the City's ability to combat and prevent homelessness at the local and regional level. Additionally, the Planning Grant will help the City accomplish the following objectives: • Strengthening inter -departmental coordination and accountability • Improving the alignment, coordination, and the quality of homeless service delivery through the Coordinated Entry System to ensure follow-up to clients is consistent with best practices locally, and regionally. • Educating staff and community through engagement about best practices in the effort to reduce homelessness. • Leveraging existing resources, developing innovative approaches and opportunities to augment EXHIBIT A-1 City Homelessness Plan Template Page 7 of 8 existing implemented programs, and reducing City costs that don't contribute to combatting homelessness. • Strengthening partnerships at the local and regional level through effective alignment by establishing formal agreements to ensure accountability, and optimizing the 3. Describe your City's planning process What were the key steps your City took to develop its plan? What partners and stakeholders (e.g., community members, experts) were engaged in the process? On February 27, 2017, the Baldwin Park City Council took an initial key step in its effort to develop momentum in its effort to develop a homelessness plan when it unanimously adopted resolution (No. 2017- 169) entitled "A Resolution of the City Council of Baldwin Park in support of the Board of Supervisors of the County of Los Angeles special election on a Countywide Transactions and use of sales tax to prevent and combat homelessness...". Subsequent to the approval of Measure H, City Councilmember Cruz Baca, and City staff through the Department of Recreation and Community Services accelerated, and strengthen its commitment to combating homelessness by formally engaging with the San Gabriel Valley COG Homelessness Advisory Board. When the opportunity to apply for a planning grant through the "Home for Good" program, the City, through the Department of Recreation and Community Services (DRCS), took another key step, with the support of the Chief Executive Officer, and City Council, initiated an inter -departmental planning process and discussion with all departments that either directly, or indirectly through programs or requests for service impact homelessness in the City, to develop the "Home for Good" planning application. Also, the DRCS incorporated data, information and recommendations from a variety of community partners, including the Teri Muse Center, San Gabriel Valley Council of Governments, East San Gabriel Valley Coalition for the Homeless, LAHSA SPA 3, Union Station Homeless Services, Hathaway -Sycamore Children and Family Services, Kaiser Permanente -Baldwin Park, and residents, into the planning process. 4. What are the goals of the City's plan and related actions? Review the example below, then respond to the prompts for your own City goals. Add sections for additional goals if needed. GOAL #1 1. Goal List one of the goals the City has identified during the planning process. Is the goal tied to a County Homeless Initiative Strategy? If so, identify which strategy from Question #7 below. • A1 -Homeless Prevention Program for Families (includes referrals to shelters, and mental health facilities) 2. Supporting Action(s) Identify a specific supporting action(s) designed to support achievement of the City's goal. Each goal may have multiple contributing actions. • The City will facilitate and arrange the co -location of in -take personnel from a community partner/homeless service provider at a City sponsored facility as means to improve and expand its case referral system. E: I...IIi:::3Il..f. A...1 City 1......iornellessiness li:::Ilan Template 1::::1ae .7 f 3 3. Associated policy change(s) a. Describe specific policy changes for each identified strategy, where applicable. You may also identify administrative or other changes necessary to achieve your goal. • The City will take administrative action and legislative action to support co -location at a City owned facility. b. Identify how the policy change(s) will directly impact the City's ability to achieve the desired goal. Consider policy changes impacting technology, industries or various sectors such as transportation, education, health care, social policy or land use. The changes will enhance the City's ability to expedite service delivery to the Coordinated Entry System (CES) to directly service homeless clients/families, as well as improve accountability. Further, the City will be able to increase its ability to assess and evaluate the needs of homeless individuals and families and subsequently make the appropriate fiscal, administrative and transportation, education, health care, social policy or land use policy changes to improve its homelessness strategy. c. Describe the intended process for enacting the policy change. • The City, with the Department of Recreation and Community Services taking the lead, will develop and implementation plan in coordination with its CES lead provider, San Gabriel Valley COG, departmental staff representatives, with the approval of the Chief Executive Office, City Council and City Attorney. List the stakeholders/partners you will need to engage to enact the policy change. • San Gabriel Valley Council of Governments • Teri G. Muse Family Service Center • East San Gabriel Valley Coalition for the Homeless • Police Department • Recreation and Community Services • City Attorney • City Council • Department of Public Works • Housing Authority • Economic Development Department • Baldwin Park Unified School District • LAHSA SPA 3 • Union Station Homeless Services- CES Lead for Youth • Hathaway -Sycamore Children and Family Services -CES Lead • Kaiser Permanente — Baldwin Park 4. Goal Measurement What metrics will be used to track progress? What are the data sources? When will the measurement occur? Track Progress • Number of clients/family served • Customer Feedback/Surveys Cott' U....icm(;Uessness II:::11an Ternplate Mage 7 of 3 Data Sources • Case Management Files -Intake and close • Surveys When will measurement occur? • Data will be assessed on a quarterly basis by the City's DRCS and CES Lead agencies 5. Goal ownership Who is responsible for directing implementation, management, and measurement of the goal and its related actions? Explain their specific roles in the implementation, management and measurement of the goal. Responsibility ■ The Department of Recreation and Community Services (DRCS) is responsible for the implementation, management and measurement of the goal. Role ■ The DRCS has historically served as the primary department within the City addressing homelessness services at the local and regional level on behalf of the City. The City Council will address policy issues relative to the goal based on reports and data provided by the DRCS. 6. Leveraged City Resources What City resources will be deployed or leveraged in support of the goal? ■ City Staff Time ■ City Facilities 7. Timeline Detail a timeline of major tasks to achieve this goal. February -March 2018 (Homeless Plan Stakeholder Meetings) March -April 2018 (Homeless Plan Draft with Consultants) June 30, 2018 (Completion of Homeless Plan) GOAL #2 1. Goal List one of the goals the City has identified during the planning process. Is the goal tied to a County Homeless Initiative Strategy? If so, identify which strategy from Question #7 below. • C7 -Subsidized Employment for Homeless Adults 2. Supporting Action(s) Identify a specific supporting action(s) designed to support achievement of the City's goal. Each Ek[ l III III;; r A 1 City I lorr-wOessness PIlain l..er nlr ate I:::1age 7 of 3 Data Sources • Case Management Files -Intake and close • Surveys When will measurement occur? • Data will be assessed on a quarterly basis by the City's DRCS and CES Lead agencies 5. Goal ownership Who is responsible for directing implementation, management, and measurement of the goal and its related actions? Explain their specific roles in the implementation, management and measurement of the goal. Responsibility • The Department of Recreation and Community Services (DRCS) is responsible for the implementation, management and measurement of the goal. Role The DRCS has historically served as the primary department within the City addressing homelessness services at the local and regional level on behalf of the City. The City Council will address policy issues relative to the goal based on reports and data provided by the DRCS. 6. Leveraged City Resources What City resources will be deployed or leveraged in support of the goal? City Staff Time • City Facilities 7. Timeline Detail a timeline of major tasks to achieve this goal. February -March 2018 (Homeless Plan Stakeholder Meetings) March -April 2018 (Homeless Plan Draft with Consultants) June 30, 2018 (Completion of Homeless Plan) 1 Goal List one of the goals the City has identified during the planning process. Is the goal tied to a County Homeless Initiative Strategy? If so, identify which strategy from Question #7 below. • C7 -Subsidized Employment for Homeless Adults 2. Supporting Action(s) Identify a specific supporting action(s) designed to support achievement of the City's goal. Each IEXHIBIT A-1 City IHorneVessness Plan TempVate Page 7 of 3 goal may have multiple contributing actions. • Create employment opportunities with business community, Employment Development Department, Baldwin Park Adult School, and San Gabriel Valley Workforce Investment Board for a homeless adult by becoming a referral and support service site for homeless individuals. • Partner with business community, Employment Development Department, San Gabriel Valley Workforce Investment Board, and other job creating and training oriented organizations. 3. Associated policy change(s) a. Describe specific policy changes for each identified strategy, where applicable. You may also identify administrative or other changes necessary to achieve your goal. ■ Implement supportive programs for unemployed or part-time employed local residents. b. Identify how the policy change(s) will directly impact the City's ability to achieve the desired goal. Consider policy changes impacting technology, industries or various sectors such as transportation, education, health care, social policy or land use. • The policy changes will support the City's goal to access housing c. Describe the intended process for enacting the policy change.. • Gather input • Staff research and recommendations • Identify funding sources • Draft staff report and legislative language for Council approval d. List the stakeholders/partners you will need to engage to enact the policy change. • San Gabriel Valley Council of Governments • Teri G. Muse Family Service Center • East San Gabriel Valley Coalition for the Homeless • Recreation and Community Services • City Attorney • Economic Development Department (State) • Baldwin Park Unified School District • LAHSA SPA 3 • Hathaway -Sycamore Children and Family Services -CES Lead 4. Goal Measurement What metrics will be used to track progress? What are the data sources? When will the measurement occur? is::::; Ili°°i III IlB II "'r A-1 City Il.....lome� lessness 11.34n ...i..en°#la to I::Is e..7cfd Track Progress • Number of Applicants • Number of individuals hired and placed Data Sources • Employment Development Department • Foothill/ San Gabriel Workforce Investment Board (WIB) • L.A. County (WIB) • City Occurrence of Measurements • Quarterly basis 5. Goal ownership Who is responsible for directing implementation, management, and measurement of the goal and its related actions? Explain their specific roles in the implementation, management and measurement of the goal. Responsibility • The Community Development and Housing Division in partnership with the Recreation and Community Services (DRCS) is responsible for the implementation, management and measurement of the goal. Role • The City's Community Development and Housing Division will lead the efforts, 6. Leveraged City Resources What City resources will be deployed or leveraged in support of the goal? • City Staff Time • City Resources • City Facilities 7. Timeline Detail a timeline of major tasks to achieve this goal, June 30, 2018 OG AL #3 1. Goal List one of the goals the City has identified during the planning process. Is the goal tied to a County Homeless Initiative Strategy? If so, identify which strategy from Question #7 below. 0 E8 — Enhance the Emergency Shelter System EXHIBIT A-1 City Homelessness Plan Template Page 7 of 8 2. Supporting Action(s) Identify a specific supporting action(s) designed to support achievement of the City's goal. Each goal may have multiple contributing actions. • Identify motels willing to take vouchers in their cities so that homeless families do not have to leave their own community. • Include information on homeless services on city websites. • Refer homeless families and individuals to the shelters or to the pick-up points for free transportation to the shelters. 3. Associated policy change(s) a. Describe specific policy changes for each identified strategy, where applicable. You may also identify administrative or other changes necessary to achieve your goal. • Augment administrative and fiscal policies to align and provide the resources necessary to support and implement the adjustment of priorities within the Housing Division and Recreation and Community Services Department b. Identify how the policy change(s) will directly impact the City's ability to achieve the desired goal. Consider policy changes impacting technology, industries or various sectors such as transportation, education, health care, social policy or land use. • Enhance homeless services to individuals and families, especially those with school-age children, and placement in a safer environment and improve access to supportive services. c. Describe the intended process for enacting the policy change. • Gather input from community partners, SPA 3, CES stakeholders • City staff, including the Housing Division, Recreation and Community Services, Police, and Community Development will draft revised policies. • Present to City CEO, and City Council for approval. • Implement d. List the stakeholders/partners you will need to engage to enact the policy change. • San Gabriel Valley Council of Governments • Teri G. Muse Family Service Center • East San Gabriel Valley Coalition for the Homeless • Recreation and Community Services • Economic Development Department (State) • Baldwin Park Unified School District E II°°i 10i i „f. A....1 Clity u.....lornelessness l[:::Ilan ....I1...erripllate Page 7 of • LAHSA SPA 3 • Hathaway -Sycamore Children and Family Services -CES Lead 4. Goal Measurement What metrics will be used to track progress? What are the data sources? When will the measurement occur? Track Progress/Metrics 01 Number of referrals and placement Data Sources • CES • City • Shelter partners Occurrence of Measurement • Quarterly basis 5. Goal ownership Who is responsible for directing implementation, management, and measurement of the goal and its related actions? Explain their specific roles in the implementation, management and measurement of the goal. Responsibility • The City through the Department of Recreation and Community Services, with the support of the CES Role • Developing recommendation in coordination staff, CES and community partners: 6. Leveraged City Resources What City resources will be deployed or leveraged in support of the goal? • City staff • City facilities 7. Timeline Ongoing Progress (Tracking Feb -June) IF X IH II IIB III "'r A 1 City I.....ioinneiessuness Il:::11aon TeirnpI ate F:1a e7of GOAL #4 1. Goal List one of the goals the City has identified during the planning process. Is the goal tied to a County Homeless Initiative Strategy? If so, identify which strategy from Question #7 below. • Use Public Land for Homeless Housing (Tied to Strategy F6) Example: Increase access to and use of PHA Section 8 Vouchers for homeless individuals and families. (Tied to Strategies B4 and 138) 2. Supporting Action(s) Identify a specific supporting action(s) designed to support achievement of the City's goal. Each goal may have multiple contributing actions. • Explore possible, land space, or leverage public land for housing homeless families with supportive services 3. Associated policy change(s) a. Describe specific policy changes for each identified strategy, where applicable. You may also identify administrative or other changes necessary to achieve your goal. • Explore possible housing policies to improve feasibility of developing housing for homeless families. b. Identify how the policy change(s) will directly impact the City's ability to achieve the desired goal. Consider policy changes impacting technology, industries or various sectors such as transportation, education, health care, social policy or land use. • The policy changes will support the City's ability to meet the desired goal by aligning the City's social, economic, health and housing policy to achieve the goal to increase the number of permanent supportive housing units. C, Describe the intended process for enacting the policy change. • City staff will gather input from the following City Departments: Housing, Community Development, Planning, and Recreation and Community Services, Councilmembers, Planning Commissions, stakeholders, and community partners. • Assemble data and recommendations, and present to the Planning Commission • Develop a report with final recommendations for approval to City Council • Implement d, List the stakeholders/partners you will need to engage to enact the policy change. 0 City Council and Planning Commission City II iomelessiness Ran Femplate lf::'age 7 of 8 • Residents • Baldwin Park Unified School District • Chamber of Commerce • Community Partners, including the following: Teri Muse Center, San Gabriel Valley Council of Governments, East San Gabriel Valley Coalition for the Homeless, LAHSA SPA 3, Union Station Homeless Services, Hathaway -Sycamore Children and Family Services, Kaiser Permanente -Baldwin Park 4. Goal Measurement What metrics will be used to track progress? What are the data sources? When will the measurement occur? Metrics/Track Progress Number of homeless individuals with vouchers that were housed in permanent supportive housing Number of homeless individual who retained permanent supportive housing after 12 months Data Sources • City -Community Development Department -Planning Division Occurrence of Measurement • Semi -Annual Report. 5. Goal ownership Who is responsible for directing implementation, management, and measurement of the goal and its related actions? Explain their specific roles in the implementation, management and measurement of the goal. Responsibility • Community Development Department and Housing Division with the support of Department of Recreation and Community Services for supportive services. Roles • The Department of Recreation and Community Services will provide oversight, and the Community Development Department -Planning Division will perform the necessary research. 6. Leveraged City Resources What City resources will be deployed or leveraged in support of the goal? • City staff time • City facilities 7. Timeline February -June 2018 City p.....l m&E.'ssness PWi Template Page 7 of Goal #5 1. Goal List one of the goals the City has identified during the planning process. Is the goal tied to a County Homeless Initiative Strategy? If so, identify which strategy from Question #7 below. • F1 -Promote Regional SB 2 Compliance and Implementation 2. Supporting Action(s) Identify a specific supporting action(s) designed to support achievement of the City's goal. Each goal may have multiple contributing actions. • Amend city zoning codes to implement S132's amendments to the Housing Element Law and Housing Accountability Act. • Support the development of emergency shelters and transitional and supportive housing on public land 3. Associated policy change(s) a. Describe specific policy changes for each identified strategy, where applicable. You may also identify administrative or other changes necessary to achieve your goal. • Modify/update the City's General Plan to support goal • Conduct assessment and feasibility study of public land to determine suitability for affordable housing development b. Identify how the policy change(s) will directly impact the City's ability to achieve the desired goal. Consider policy changes impacting technology, industries or various sectors such as transportation, education, health care, social policy or land use. • The policy changes could possibly impact the availability of land for commercial manufacturing, or expansion of City facilities. Due to existing policies, community partnerships, and recent infrastructure development, however, the creation of additional affordable housing development in the area will likely link and align favorably with the City's transportation, health care, social economic policy. C. Describe the intended process for enacting the policy change. • City staff will gather input from the following City Departments: Housing, Community Development, Planning, and Recreation and Community Services, Councilmembers, Planning Commissions, stakeholders, and community partners. • Assemble data and recommendations, and present to the Planning Commission • Develop a report with final recommendations for approval to City Council 0 Implement IF. IIIilBD T A...1 Celty 1......loni&essness [:I: alb ...I ernp� ate Mage 7 of d. List the stakeholders/partners you will need to engage to enact the policy change. • City Council and Planning Commission • Residents • Chamber of Commerce • Community Partners, including the following: Teri Muse Center, San Gabriel Valley Council of Governments, East San Gabriel Valley Coalition for the Homeless, LAHSA SPA 3, Union Station Homeless Services, Hathaway -Sycamore Children and Family Services 4. Goal Measurement What metrics will be used to track progress? What are the data sources? When will the measurement occur? Metrics/Track Progress • Completion of feasibility study/ report • Number of parcels identified for affordable housing Data Source • City's Community Development Department, and Planning Division Occurrence of Measurement • Semi-annual Report 5, Goal ownership Who is responsible for directing implementation, management, and measurement of the goal and its related actions? Explain their specific roles in the implementation, management and measurement of the goal. • Community Development Department, Housing and Planning Division 6. Leveraged City Resources What City resources will be deployed or leveraged in support of the goal? • City staff time • City Facilities 7. Timeline Detail a timeline of major tasks to achieve this goal. 5. Identify City employees or other staff who will lead implementation of the plan. 6. Describe the City's participation or plans to participate in any new or ongoing collaborative efforts, within the City and/or with other cities and/or in the Service Planning Area. The City, directly and via the San Gabriel Valley Council of Governments (SGV COG) and LAHSA Service Planning Area 3 will collaborate in the planning process with the following neighboring communities: Bassett, City of Industry, Covina, EI Monte, Irwindale, Bassett, West Covina. The City has previously communicated to its neighbors its willingness to collaborate in the planning process. Also, Councilmember Cruz Baca, participates in the San Gabriel Valley COG Homelessness Advisory Board. 7. Review specific County Homeless Initiative Strategies from the table below and consider how the City could collaborate and align planning efforts to achieve mutual goals. For each of the County Homeless Initiative Strategies listed in the table below, identify whether the i::::. III UI IC II ..r A Coil Hornenessness PRann Fen,nlp ate Page 7 of 8 able 1: Primary Contact for Plan Implementation Name & Address & Email Phone % of Time Position Manny Carrillo 4100 Baldwin Park Ave, (626) 813-5245, Ext. 314 20% Director, Recreation Baldwin Park, Ca 91706 and Community MCarrillo@baldwinpark.com Services Yuriko Ruizesparza 4100 Baldwin Park Ave, (626) 813-5245 Ext. 268 15% Program Supervisor, Baldwin Park, Ca 91706 Recreation and Yru i zesparza@bal dwi n park. corn Community Services Armando Nava 4100 Baldwin Park Ave, (626) 813-5245, Ext. 330 10% Program Coordinator, Baldwin Park, Ca 91706 Recreation and ANava@baldwinpark.com Community Services Raymond Findley 4100 Baldwin Park Ave, (626) 960-4011 10% Sergeant Baldwin Park, Ca 91706 Police Department Rfindiey@baldwinpark.com Sam Gutierrez, 4100 Baldwin Park Ave, (626) 813-5255, Ext. 460 10% Director, Public Works Baldwin Park, Ca 91706 SGutierrezAbaldwin ark.com Gustavo Romo, 4100 Baldwin Park Ave, 10% Director, Community Baldwin Park, Ca 91706 (626) 813-5253, Ext. 477 Development GRomo@baldwinpark.com Amy Harbin, 4100 Baldwin Park Ave, Ext. 475 5% City Planner Baldwin Park, Ca 91706 r(626)5261, AHarbin(a baldwin ark.comSuzie Ruelas, 4100 Baldwin Park Ave, 7500, Ext. 496 10% Director, Housing Baldwin Park, Ca 91706 Authority Manager SRuelas baldwin ark.com Shannon Yauchzee 4100 Baldwin Park Ave, 626-813-5204 10% Chief Executive Baldwin Park, Ca 91706 Officer syauchzee@badwinpark.com 6. Describe the City's participation or plans to participate in any new or ongoing collaborative efforts, within the City and/or with other cities and/or in the Service Planning Area. The City, directly and via the San Gabriel Valley Council of Governments (SGV COG) and LAHSA Service Planning Area 3 will collaborate in the planning process with the following neighboring communities: Bassett, City of Industry, Covina, EI Monte, Irwindale, Bassett, West Covina. The City has previously communicated to its neighbors its willingness to collaborate in the planning process. Also, Councilmember Cruz Baca, participates in the San Gabriel Valley COG Homelessness Advisory Board. 7. Review specific County Homeless Initiative Strategies from the table below and consider how the City could collaborate and align planning efforts to achieve mutual goals. For each of the County Homeless Initiative Strategies listed in the table below, identify whether the EXHIBIT A-1 City Homelessness Plan Template Page 7 of 8 City plans to participate in the Strategy's implementation and/or if the City is currently participating in the Strategy's implementation. If the City is already participating in the implementation of any of the Strategies, please attach an explanation. Table 2: City Planning Activities tied to County Homeless Initiative Strategies A — Prevent X Al. Homeless Prevention for families Homelessness � � � X � � � A5. Homeless Prevention for Individuals��u B — Subsidize X 0 B3. Partner with Cities to Expand Rapid Housing ,M.__ .. .... _ Rehousing .e .eemw......._ ...� _ ............. _ El �.W..� ate Utilization of Federal Housing B4. Facilitate Subsidies ._ ,m� .�.....,,,. .., ........_ 4 .wave,.,..,., . .. . ,, ..�.w.. ............. ...... B6. Family Reunification Housing Subsidies .....�—....... __.... B7. Interim/Bridge Housinfor thoseExiting Institutions ................. X m.......,__ .... w F.1 ...........................................................................W.........w.ww........_.._.._........W_........._................................. ........._.................. B8. Housing Choice Vouchers for Permanent Supportive Housing C •- Increase 0® C1. Enhance the C N' ORKs, Subsidized lenP_oqr.ae. _for .. .Homeless Faan�►Ii.es� .. .._�Income o�.���,....._.....�—..r C2, Increase Employment for Homeless Adults by Supportin. _._ ...__ -_ w-------- w .-v-..N El u..D C4/5/6. Countywide Supplemental C4/5/6. Security/Social Security Disability Income and Veterans Benefits Advocacy ❑ X C7. Subsidize Eniploynient for Homeless Adults EXH`3I T A,,.1 Cut y HOIME:Uessness Ran TernpI ate Page 8 of 8 D - Provide Case F� E.] D2, Jail In -Reach Management & El El -- - - --------- . ........... D5. Support for Homeless Case Managers Services ........ ..... El . .... ..... D , 6 Criminal , - .-.- Record - Cleari n , g , Project , , , ------------------- . .. ..... - . . .......... -""' . ........... .... .. ... ....... - ------------- .... D7. Provide Services for Permanent Supportive Housing E - Create a E4. First Responders Training, Coordinated E5, Decrirninalization Policy System 0 E6, Expand Countywide Outreach System . ............... . .......... E7. Strengthen the Coordinated Entry System — (CES) -- - - --------- —E8-. _E_ "a" 'ce " -h" -,e- - _E ... .... . ................... X — n"-, hn t mergency Shelter System m. F] El 0, Regional Coordination of Los Angeles .... . ..... .sition County Housing Agencies E14. Enhance Services for Tran Age Youth F - Increase X Fl. Promote Regional S132 Compliance and Affordable/ Implementation . . . ..... . . . ................ .... . Homeless ........ . . ...... 11 ...............g.....,....................._........_..... . . ........ ..... F2. Linkae Fee Nexus Study Housing . . . . ...................................... ............... . . I . . El .........................__ ............ F4. Development of Second Dwelling Units Program _...mw..._ .........X . . ............ F5. Incentive ZoningNalue Capture Strategies X . . . .......... _11,11-11- .. . . . . . . . . . . . . ................................ "... F6. Using Public Land for Homeless Housing ............ El El ...... . ..... . .. ......... . . . . ..... ......... F7. Preserve and Promote the Development of Affordable Housing for Homeless Families and Individuals . ..................... . . . . . . F-1❑F7. . ......... ----- . . . .............. ........... . - -1111,11,11- Housing Innovation Fund (One-time) EXHIBIT B PRICING SCHEDULE Total budget for project is $50,000 to be paid by County of Los Angeles. The first half of the total budget is to be paid by the County of Los Angeles upon the completion of Deliverable 1, Partnership Report. The remaining balance to be paid by the County upon deliverable of the City Homelessness Plan. ........ — --- ............. CITY PLANNING GRANT BUDGET � CONSUL TANT COSTS ... _..... .... _.......... ..._........... .�_,_ ......... $24,0_..004I .... ..............n........... HIGH LEI EL Ai�t wON� _.. _... _._ _ .......... ...... ........ w �_ 3,i�0 �...._ .. m.... L ADDITIONAADT7�ON IAM —_-.________ a _� � _ ... $8,000 CONSULTANT COST 'TOTAL, $35,0'00 COQ ADMINISTRATIVE FEE .................... .................. �. .......... 00 CITY AD I ISTR I'IVECO, T"S.. .. ....,. _ em --$1,500 _„.._0 $9,500 STAFFING COST °TOTAL., '$10,000 COMMUNITYII�"E"EIII ��. MEETING EXPENSES $4,000 PROGRAM BUDGET TOTAL 50,000 EXHIBIT C CONTRACTOR'S EEO CERTIFICATION City of Baldwin Park Contractor Name 14403 E. Baldwin Park Avenue, Baldwin Park, CA 91706 Address 95-6005574 Internal Revenue Service Employer Identification Number GENERAL CERTIFICATION In accordance with Section 4.32.010 of the Code of the County of Los Angeles, the contractor, supplier, or vendor certifies and agrees that all persons employed by such firm, its affiliates, subsidiaries, or holding companies are and will be treated equally by the firm without regard to or because of race, religion, ancestry, national origin, or sex and in compliance with all anti- discrimination laws of the United States of America and the State of California. CONTRACTOR'S SPECIFIC CERTIFICATIONS 1. The Contractor has a written policy statement prohibiting discrimination in all phases of employment. 2. The Contractor periodically conducts a self-analysis or utilization analysis of its work force. 3. The Contractor has a system for determining if its employment practices are discriminatory against protected groups. 4. Where problem areas are identified in employment practices, the Contractor has a system for taking reasonable corrective action, to include establishment of goals or timetables. Manuel Lozano, Mayor Authorized Official's Printed Name and Title Authorized Official's Signature Date Yes 0 No ❑ Yes 0 No ❑ Yes D No ❑ Yes I] No ❑ EXHIBIT D COUNTY'S ADMINISTRATION CONTRACT NO, COUNTY PROJECT DIRECTOR: Name: „Jerry Ramirez Title: Manager, CEO Address:. 500 West Temple Street, Room 493 LA,CA 90012 Telephone: Facsimile; E -Mail Address: COUNTY PROJECT MANAGER: Name: Samangi Mudalige Title: Senior Analyst Address: 500 West Temple Street, Room 493 Los Angmgles CA 90012 ._........... Telephone: Facsimile: E -Mail Address: COUNTY CONTRACT PROJECT MONITOR: Name: Title: Address: Telephone: mITITIT Facsimile: E -Mail Address: EXHIBIT E CONTRACTOR'S ADMINISTRATION CONTRACTOR'S NAME, City of Baldwin Park CONTRACT NO: CONTRACTOR'S PROJECT MANAGER: Name: Manuel Carrillo Jr. Title: Director of Recreation and Community Services Address: 4100 Baldwin Park Blvd. Baldwin Park CA 91706 Telephone: (626) 813-5245 Ext. 314 Facsimile: E -Mail Address: mcarrillo(a-)baldwinpark.com CONTRACTOR'S AUTHORIZED OFFICIAL(S) Name: Manuel Lo!ano Title: Ma or Address: 14403 E. Pacific Blvd. Baldwin Park CA 91706 Telephone (626) 813-5201 Facsimile: E -Mail Address: mmlo ano@baldwinpark.c rn Notices to Contractor shall be sent to the following: Name: Manuel Carrillo Jr,. Title: ,Director of Recreation and Cornniun ter Cervices Address: 4100 Baldwin Park Blvd. Baldwin Park„ CA 91706 Telephone: 4(626)„813-5245 Ext, 314 Facsimile - E -Mail Address: mcarrillo(cDbaldwinpark.com EXHIBIT F CONTRACTOR ACKNOWLEDGEMENT AND CONFIDENTIALITY AGREEMENT (Note: This certification is to be executed and returned to County with Contractor's executed Contract. Work cannot begin on the Contract until County receives this executed document.) CONTRACTOR NAME :City of Baldwin Park Contract No. GENERAL INFORMATION: The Contractor referenced above has entered into a contract with the County of Los Angeles to provide certain services to the County. The County requires the Corporation to sign this Contractor Acknowledgement and Confidentiality Agreement. CONTRACTOR ACKNOWLEDGEMENT: Contractor understands and agrees that the Contractor employees, consultants, Outsourced Vendors and independent contractors (Contractor's Staff) that will provide services in the above referenced agreement are Contractor's sole responsibility. Contractor understands and agrees that Contractor's Staff must rely exclusively upon Contractor for payment of salary and any and all other benefits payable by virtue of Contractor's Staff's performance of work under the above -referenced contract. Contractor understands and agrees that Contractor's Staff are not employees of the County of Los Angeles for any purpose whatsoever and that Contractor's Staff do not have and will not acquire any rights or benefits of any kind from the County of Los Angeles by virtue of my performance of work under the above- referenced contract. Contractor understands and agrees that Contractor's Staff will not acquire any rights or benefits from the County of Los Angeles pursuant to any agreement between any person or entity and the County of Los Angeles. CONFIDENTIALITY AGREEMENT: Contractor and Contractor's Staff may be involved with work pertaining to services provided by the County of Los Angeles and, if so, Contractor and Contractor's Staff may have access to confidential data and information pertaining to persons and/or entities receiving services from the County. In addition, Contractor and Contractor's Staff may also have access to proprietary information supplied by other vendors doing business with the County of Los Angeles. The County has a legal obligation to protect all such confidential data and information in its possession, especially data and information concerning health, criminal, and welfare recipient records. Contractor and Contractor's Staff understand that if they are involved in County work, the County must ensure that Contractor and Contractor's Staff, will protect the confidentiality of such data and information. Consequently, Contractor must sign this Confidentiality Agreement as a condition of work to be provided by Contractor's Staff for the County. Contractor and Contractor's Staff hereby agrees that they will not divulge to any unauthorized person any data or information obtained while performing work pursuant to the above -referenced contract between Contractor and the County of Los Angeles. Contractor and Contractor's Staff agree to forward all requests for the release of any data or information received to County's Project Manager. Contractor and Contractor's Staff agree to keep confidential all health, criminal, and welfare recipient records and all data and information pertaining to persons and/or entities receiving services from the County, design concepts, algorithms, programs, formats, documentation, Contractor proprietary information and all other original materials produced, created, or provided to Contractor and Contractor's Staff under the above - referenced contract. Contractor and Contractor's Staff agree to protect these confidential materials against disclosure to other than Contractor or County employees who have a need to know the information. Contractor and Contractor's Staff agree that if proprietary information supplied by other County vendors is EXHIBIT F CONTRACTOR ACKNOWLEDGEMENT AND CONFIDENTIALITY AGREEMENT provided to me during this employment, Contractor and Contractor's Staff shall keep such information confidential. Contractor and Contractor's Staff agree to report any and all violations of this agreement by Contractor and Contractor's Staff and/or by any other person of whom Contractor and Contractor's Staff become aware. Contractor and Contractor's Staff acknowledge that violation of this agreement may subject Contractor and Contractor's Staff to civil and/or criminal action and that the County of Los Angeles may seek all possible legal redress. COPYRIGHT ASSIGNMENT AGREEMENT I agree that all materials, documents, software programs and documentation, written designs, plans, diagrams, reports, software development tools and aids, diagnostic aids, computer processable media, source codes, object codes, conversion aids, training documentation and aids, and other information and/or tools of all types, developed or acquired by me in whole or in part pursuant to the above referenced contract, and all works based thereon, incorporated therein, or derived therefrom shall be the sole property of the County. In this connection, I hereby assign and transfer to the County in perpetuity for all purposes all my right, title, and interest in and to all such items, including, but not limited to, all unrestricted and exclusive copyrights, patent rights, trade secret rights, and all renewals and extensions thereof. Whenever requested by the County, I agree to promptly execute and deliver to County all papers, instruments, and other documents requested by the County, and to promptly perform all other acts requested by the County to carry out the terms of this agreement, including, but not limited to, executing an assignment and transfer of copyright in a form substantially similar to Exhibit M1, attached hereto and incorporated herein by reference. The County shall have the right to register all copyrights in the name of the County of Los Angeles and shall have the right to assign, license, or otherwise transfer any and all of the County's right, title, and interest, including, but not limited to, copyrights, in and to the items described above. I acknowledge that violation of this agreement may subject me to civil and/or criminal action and that the County of Los Angeles may seek all possible legal redress. SIGNATURE: DATE: PRINTED NAME: Manuel Lozano POSITION: Mayor Title 2 ADMINISTRATION Chapter 2.203.010 through 2.203.090 CONTRACTOR EMPLOYEE JURY SERVICE 2.203.010 Findings. EXHIBIT G The board of supervisors makes the following findings. The county of Los Angeles allows its permanent, full- time employees unlimited jury service at their regular pay. Unfortunately, many businesses do not offer or are reducing or even eliminating compensation to employees who serve on juries. This creates a potential financial hardship for employees who do not receive their pay when called to jury service, and those employees often seek to be excused from having to serve. Although changes in the court rules make it more difficult to excuse a potential juror on grounds of financial hardship, potential jurors continue to be excused on this basis, especially from longer trials. This reduces the number of potential jurors and increases the burden on those employers, such as the county of Los Angeles, who pay their permanent, full-time employees while on juror duty. For these reasons, the county of Los Angeles has determined that it is appropriate to require that the businesses with which the county contracts possess reasonable jury service policies. (Ord. 2002-0015 § 1 (part), 2002) 2.203.020 Definitions. The following definitions shall be applicable to this chapter: A. "Contractor" means a person, partnership, corporation or other entity which has a contract with the county or a subcontract with a county contractor and has received or will receive an aggregate sum of $50,000 or more in any 12 -month period under one or more such contracts orsubcontracts. B. "Employee" means any California resident who is a full-time employee of a contractor under the laws of California. C. "Contract" means any agreement to provide goods to, or perform services for or on behalf of, the county but does not include: 1. A contract where the board finds that special circumstances exist that justify a waiver of the requirements of this chapter; or 2, A contract where federal or state law or a condition of a federal or state program mandates the use of a particular contractor; or 3,. A purchase made through a state or federal contract; or 4. A monopoly purchase that is exclusive and proprietary to a specific manufacturer, distributor, or reseller, and must match and inter -member with existing supplies, equipment or systems maintained by the county pursuant to the Los Angeles County Purchasing Policy and Procedures Manual, Section P-3700 or a successor provision; or 5. A revolving fund (petty cash) purchase pursuant to the Los Angeles County Fiscal Manual, Section 4.4.0 or a successor provision; or 6. A purchase card purchase pursuant to the Los Angeles County Purchasing Policy and Procedures Manual, Section P-2810 or a successor provision; or 7. A non -agreement purchase with a value of less than $5,000 pursuant to the Los Angeles County Purchasing Policy and Procedures Manual, Section A-0300 or a successor provision; or EXHIBIT G Title 2 ADMINISTRATION Chapter 2.203.010 through 2.203.090 CONTRACTOR EMPLOYEE JURY SERVICE 8. A bona fide emergency purchase pursuant to the Los Angeles County Purchasing Policy and Procedures Manual, Section PP -1100 or a successor provision. D. "Full time" means 40 hours or more worked per week, or a lesser number of hours if: The lesser number is a recognized industry standard as determined by the chief administrative officer, or 2, The contractor has a long-standing practice that defines the lesser number of hours as full time. E. "County" means the county of Los Angeles or any public entities for which the board of supervisors is the governing body. (Ord. 2002-0040 § 1, 2002: Ord. 2002-0015 § 1 (part), 2002) 2.203.030 Applicability. This chapter shall apply to contractors who enter into contracts that commence after July 11, 2002. This chapter shall also apply to contractors with existing contracts which are extended into option years that commence after July 11, 2002. Contracts that commence after May 28, 2002, but before July 11, 2002, shall be subject to the provisions of this chapter only if the solicitations for such contracts stated that the chapter would be applicable. (Ord. 2002-0040 § 2, 2002: Ord. 2002-0015 § 1 (part), 2002) 2.203.040 Contractor Jury Service Policy. A contractor shall have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees' regular pay the fees received for jury service. (Ord. 2002-0015 § 1 (part), 2002) 2.203.050 Other Provisions. A. Administration. The chief administrative officer shall be responsible for the administration of this chapter. The chief administrative officer may, with the advice of county counsel, issue interpretations of the provisions of this chapter and shall issue written instructions on the implementation and ongoing administration of this chapter. Such instructions may provide for the delegation of functions to other county departments. B. Compliance Certification. At the time of seeking a contract, a contractor shall certify to the county that it has and adheres to a policy consistent with this chapter or will have and adhere to such a policy prior to award of the contract. (Ord. 2002-0015 § 1 (part), 2002) 2.203.060 Enforcement and Remedies. For a contractor's violation of any provision of this chapter, the county department head responsible for administering the contract may do one or more of the following: 1. Recommend to the board of supervisors the termination of the contract; and/or, 2. Pursuant to chapter 2.202, seek the debarment of the contractor. (Ord. 2002-0015 § 1 (part), 2002) EXHIBIT G Title 2 ADMINISTRATION Chapter 2.203.010 through 2.203.090 CONTRACTOR EMPLOYEE JURY SERVICE 2.203.070. Exceptions. A. Other Laws. This chapter shall not be interpreted or applied to any contractor or to any employee in a manner inconsistent with the laws of the United States or California. B. Collective Bargaining Agreements. This chapter shall be superseded by a collective bargaining agreement that expressly so provides. C. Small Business. This chapter shall not be applied to any contractor that meets all of the following: Has ten or fewer employees during the contract period; and, Has annual gross revenues in the preceding twelve months which, if added to the annual amount of the contract awarded, are less than $500,000; and, 3. Is not an affiliate or subsidiary of a business dominant in its field of operation. "Dominant in its field of operation" means having more than ten employees and annual gross revenues in the preceding twelve months which, if added to the annual amount of the contract awarded, exceed $500,000. "Affiliate or subsidiary of a business dominant in its field of operation" means a business which is at least 20 percent owned by a business dominant in its field of operation, or by partners, officers, directors, majority stockholders, or their equivalent, of a business dominant in that field of operation. (Ord. 2002-0015 § 1 (part), 2002) 2.203.090. Severability. If any provision of this chapter is found invalid by a court of competent jurisdiction, the remaining provisions shall remain in full force and effect. (Ord. 2002-0015 § 1 (part), 2002) EXHIBIT H SAFELY SURRENDERED BABY LAW EXHIBIT H I -low does it work? A disirrcssc.d parcisit. who 6 ukuMc or rinwiffinr to carr for a 6aby cu leg-Av, coin fidcritk, Uy, and safi-ly sm'Revickir i baby wAin thirce days (72 how,$) of 6isth. T6 baby rriuw 6.-., handed wan rmployce Aii it hospiral or fire. sii "n Un AngrArs County As 6ing as the 6aby %hows no sign ofahwe of rxqr,lcu, TIG MRMC Of Othcr infonnaticin is rcqu4w-d. ki casc. dic pamnt chaxqnp his aur Iter mind aur: ri latter date, antl wants flhc 6byp back, suffwifl usc braczkts to hcp cx)nxmc.t 6cm wo mich uthc.r Chic 16jaccictt will be plAccil on dw, 66y, mind ,a xnaii 6raccAn wiifl he given to the paiient or other surffendcring AtAt What it a parent an the Risby back? Pare.nits wim cls arip ,,r their rninds can 6cgin the procms of ricAainaing thch 6aby within 14 elays, Thew R.arvirics should LA the Los AngcIrs Coianty Dcparii ofC611dron and Fainly Srrviirn at 1 800-540-4000, Cain only a parent bring in The baby? No. While fiu, onosr ours a prcinc. wA1 bring in the 621% dw Iaw Jowl other pcujAc to bring un the 66y W rho, bavc. lawful cr.wrxly. Does the parent or surrendeOng adult have to caU bet,ore ore bringing in the baby9 No, A pucra oir naxic.ndciiing adult can larvate in a liaby anytigne, 24 huurs a Jay, 7 days a Week, as lwig, as dic parrnir cru adulr suffirnden, rrlre 6aky ro -Asrnexinc v44o wcwks at the hmpkA or fore iicaii EXHIBIT H Does the parent or surrendering adult have to telt/ anything 'to the people taking the baby? No. However, himpkal or fire. stadon prirsonnird wM ask thc surrcmic6ing party to fifl ors a qjkrcs6cmnairy desigincA to pthirr 4qx3ruasit. nnnabud hii iuiamwNtiorl, whkh is Vc.,ly uschnl uVl cariaqr fw the baby, The qucs6onnairc wvicludn asnarnp: cd gerurn cavelopc and can bc Sent un it a knicr tirnc. that happens to the baby? Thr 6,16 Y Will 6c clain4red and FjVcr& modical ityremcnt. 110pon re.1casc frtnn 6c haspioii uxia] workcia imnhMiavAy phu;c the 6aby in a sak and loving horns, and bcgn dir.. adoption Process. What happens to the parent, or surrenderirq aduR? Orroc uhr pamiz or surrenderinL A..& sR.ff icnacirs the 16aby, to lnaapiiinl Aur 111irest..ifion persanncl, thcy ffn2)' k,avc at any time,. by is California dolng this? The purpme of the Saiii Surrendered B2.hy Law is wo 1puasaecr 6Aics frxit lwinrabarhdoncd, hurt or Wkyd by Aicir pavrwsYou may have hcarcl krr_�J_ gjC storie's tar 66lcs lCfi in dunlpokcrs Or lr[Mc b2thumnus, TIveir pia r,,rits ffwy have brvi unidr.F wvcuc emmiior,A dkcrms, The. nmdicrs, may have. hMAcin their Pu%nanicks, fiadid cart Whar wvtAd happcin if dich GiniRks Intuid out. Bcuausc ri vvcm afraiid wid hacl no onc or nowhcuc ro rurn fine hc1p, thcy ahamiancd drcdiq ba6k& Mandaning a baby iiK Mrigal i.ffiid. places the Wby in cxtrcirm dangicir, }R)o Often, it resuhs in the hirby's deadi, Thc SaMy Surmndcmd 3alyy L2w pic-vents di6 cragcdy fi vn cvcr happcninr V1.) , again in C_Ahfonnua. A Al b 1"irly io the orcoriing on April 1), 21005, a hralthy bub'y l",oy Was talAy ruirendcle(i ioi u1mrs ar Hrd Us',1A Mcdksl Ccnict. Thr wornAir; who brorlyfil ds, Wby t ghic hcnp4al idcotdiod hrnslf&b ihc y',q, Aurm rawd dor, baby'ro nsodtrt had Asked lir ani t1w lxby io drr hoisjAuol On fict lxh,1A , 111C akiqu wx% givicro a brucAfl vVilh as nurrdr matching, the 61,Adrt pLrccd e"i ific ha6y; didi waukl puwidr s4unv iden6fication in 16 n(CrAt ttI C orunhcr chanyd her mrnil aboux urjlrcndicAi 41c baby arid WWkVd eau rcc'41,6ni drc baby ioN flic kkAAYpVr:iq)d Ahwrd IN), dw L. I he Attw waw alwy p"widod sivith A ruwdic°al alnrcwniurmrrsaa and %Ad %hc woudAl kwc the twpdw corinpkiir and YnAl WA 44 11 t6c, %urx),pcJ Iculfri, envc1c"IV pro6ded. 1111C haLly wa,s cwj")imxl by runhod wqralrjd, proo0unond kcilshy imd lc wajp6ccd Vivith a lura inn falinfly hAd becir aplpuuvrA to Agn him 6y- dw L)Vparsrrixnr 401ii6hCON iinn T"anldy sco'icc:5, EXHIBIT H awma fundana? fl P2'diicqmadiie Cut Mkukldes el ue no puirli om qlaiiira a6dair c6w wAn nad(l) puvk Ciliviler"Adiri en f'anvia iepd" =MW yuMm Mode law, wtdbs (72 hifinls) del la*mkmw. U kK6drix, sv� MMW& a M MONO dc' 1, liiakpv'r hoq,itA ri, cmirul de 1xnMxiixw 41d CondAkh) h 11 w, Airlivlkm SIievniirr vit d 640 no pmunw Apas & aboo n n%joida, no wigli w(A"dAil) 'mihim�nkri'if I - AbbiidrR; caunNa die Kqph116n rimedwwavowe v dow-n P7, ujvl'a° "P I'm Wxl' as I klwl 0 bdg load un Wanhw y d P&M6 0 d WE 4uda reedmi un b(jy4kw 'orvuk j0u6 pasa sl (it padre/madre desen recupew a qui MCI I'm jw" cnllbiiv" dr "W" vmb'Jvn "m1o1zho d rumn"'m jv I'vilmim is pm w64'a omi ldAituv, Jr 14 Poi, Ems PIP. Mon 91 caro 0 Famiti ra l"M F""I,Ay So v4eo Jel C' ind"do dc I im APb j wwwwan JUM Ms Poibes Padril" Hevar M reclibi flacida? Ak M wM M 6 MM)14a dc 1(i,t W" 61 Poo hn TM Hmn Q bdo 11 wy P"VAM quic winin Panow M h4pn 4 Ab wo —A MY, JLOS Pores a d am 0 que enbega ail bebO dAw 11am an'tes do flevar al beb6? "i liiklj'n rvede Mvv.,q nu'oloiiv" la'%24 tlrNwl dA di'' dii 7 ,, dir i,,, ;Anpv I vicMdal auwwwn '1,11"LMI—Id 6mbam 111'storiez, uni bebe' "k III Ind rw ienqmin,s 1A JU as & Ad & Vol w ew opt un mAn nuQ wAuMb 4 h% v4f,,'rmi"itA% aJr,p tljq'k'm UA 'Mcdikll 8..a llltlj,N Ikvii', el lcr'u6n mxidn J lo%picd Ie Jv(' A AmEwc'T vii'rno b 6a J'd 6rkydiipo qw h, arta iJrr' qe,� hf'44a � did" quic A Ru%1 l ivaro,pnlP,ah Vn 'ap ou'114're, r r'tnorlprovin ,A b Irk man P vfN mq la6WCO" T";" , i iJis corp k a10 JT6 wwo saws vaa;Pnaaa.v"n vv ("411,41, ,k '11IIII I'l c j,' o)411014kK 'Alf], Wltl"' w, a 6 CMIMA dd 641 y MA"A ms"wiso " Mw dd IMA Je I I WPM q Nil y. TaHnbi!n K" ijk'lv')Ir1i 'A 6 spa area oivmii"Iwrii(ro rni Y' 01A dio ajuc Ls madu" 145 11arud"A y her vnv6H4 de dc jivq"'Aii quk, 6M�im JM F! pawd QMi moxvu'ji,,;A k Rw y,,w drw a iwtiiiiw,,5 yx i,itlkiit rJud,'J& y a L L A A K I j n �fl� awardI�if�IIIJ 1 "C " A .— MM x P" A Tw P" IMUMMW Kwnow PMA -- ) 0 EXHIBIT H jEs ancesmia ppe el padmi nrlarbe 0 adullo da align a las Imenas quo rechen a! bobb? cwbrItr3 Ae, R adundbaa a k p)V(61 ,I h jwkww", mwdilm ak gan mAJA 1wira vid&" Hion del 14a 60- H zuesflonx6o Wqwm mho tlm 4 m06 jw'aad pxP'�wh' IIk'va "wAaRk, vu KIM IMMMIX), 10ni pezari can a! MR E'l dA'$ st'A evkiiw6vvi&y k InW'darhi =nd6n Mo. Cuamb k &n d AU M hwoMw MOW= wwLdvs W""fi;ht'imerilir ubiI'ArAn and btb�' en im IwWT wguga dwi Rdr tvaini. 6ir.n amenidid,,, �v w wMeawd d PwM0 h a&rb V, du ll puni on d p0wiMmdre e aidulto quo entregue A babi? Ulna mi, l4m, blit (''ul uhc' hmyln MMP& 4 Wu d NMMwd 60w to 1 WOICII da 6)V"hrUDi1r viiekn ixw en jPw pif so edi hwAmde edo an 13MMMUM? ? J'a fingu&d dc 4 14Y 4f, Entleg"g. Je D166 Au Pe6poi r., [Irrytiefril a llos lvkmx knira qner w seanAwidwia4i, hWmAw u MU=UnPw4wfM1m Ard pohilkwime k ninukdo WK tdjm whr NNW bm&04" en knNarm, � vn p,.dA4u,i, lAv, �)idre� & "'wv� Wjlm ot"40 "Mb Py aBliin reRraapry nmw"es 111alirn pJ'Am hkf m# raw nuaam,a r is ooj"t a I 401 yua. pr 4IIn famu 14n wi, I Abaw6nmon i. qns 6.Ws Imim, ol6an irnir&y nili, uniiian J)Aw dr qukn pcxhiC Ayiiida' 0 21164ndow de url wxi�'Ils jvmi&e e ' dpv rnaw 01A pylP" dd bCbe, I A Ley dr. Emtirtgar & k4j,4 s6i BQv WN& qw We a mulb"m kii"Ir"'I,fia 'n 4;".Aroni'4 STAFF REPORT 1U OF r�i E SAN,,oA RI L �. ' w,aLi,rY' ,F IA" . TO: FROM: ITEM NO. 3 Honorable Mayor and Members of the City Council Manuel Carrillo Jr., Director of Recreation & Community Serve, , DATE: February 21, 2018 SUBJECT: REVIEW AND APPROVE THE OPEN STREETS GRANT PROGRAM CYCLE TWO WITH THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY SUMMARY The purpose of this staff report is for City Council to review and approve the Open Streets Grant Program Cycle Two with the Los Angeles County Metropolitan Transportation Authority. FISCAL IMPACT There's no fiscal impact to the general fund at this time. RECOMMENDATION Staff recommends the City Council to: 1) Accept the Open Streets Grant Program Cycle Two with the Los Angeles County Metropolitan Transportation Authority in the amount of $206,821 and authorize Chief Executive Officer to execute the Agreement; and 2) Direct Staff to negotiate and present City Council an MOU with grant partners at a subsequent meeting. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form,. BACKGROUND The Los Angeles County Metropolitan Transportation Authority (LACMTA) Board approved $4.14 million in grant funding to cities to host one -day open streets events. Open Streets are temporary one -day events that close the streets to automotive traffic and open them to people to walk, bike or stroll. The goals of the Open Streets Grant Program Cycle Two are to provide opportunities in; l) riding transit, walking and riding a bike, possibly for the first time, 2) to encourage future mode shift and 3) civic engagement to foster the development of multi- modal policies and infrastructure at the local level. The City contracted Bike San Gabriel Valley (Bike SGV) to prepare the grant for the Open Streets Grant Program Cycle Two. To strengthen the grant, Bike SGV recommended to collaborate and reach out to neighbors City of Irwindale and Los Angeles (LA) County Santa Fe Dam to work in partnership on the event. Subsequently, the City was successful in receiving the grant in the amount of $206,821. Pride of the Valley Open Streets will take place on Sunday, September 16, 2018 from 9:OOAM-2:OOPM through the streets of Baldwin Park, Irwindale and into Santa Fe Dam Recreation area. The event begins on Maine Ave. and Ramona Blvd. and continues north to Olive Street, east to Azusa Canyon Road, north to Arrow Highway finishing at Santa Fe Dam Recreation area. Total grant awarded is $258,527; a 25% ($51,706) local match is required thus the total funded amount is $206,821. All participating entities are required to contribute a 25% local match which may be in-kind. The City will administratively fulfill the matching requirement of the grant through the planning process of the event. As the grantee, City is responsible for working with all of the involved entities to create and enter into a Memorandum of Understanding (MOU) to ensure that all of the scope of work and grant guidelines are met. Open Streets ID# 920000000CYCl6005 GRANT AGREEMENT FOR OPEN STREETS GRANT PROGRAM CYCLE TWO This Grant Agreement for Open Streets Grant Program Cycle Two (the "Agreement") is dated the day of the LACMTA Board Approval September 22, 2016 (the "Effective Date") and is by and between the City of Baldwin Park (the "Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA:'). RECITALS A. On September 22, 2016, the LACMTA Board approved the Open Streets Grant Program Cycle Two providing Los Angeles County Proposition C 25% funds for one - day events that close the street to automotive traffic and open them to people to walk or bike ("Open Street Events"). Should other eligible funding sources become available, they may be used in place of the identified funds. B Proposition C 25% funds are eligible for Transportation System Management/Demand Management (TSM/TDM) programs such as Open Streets events. SCAG identifies Open Street Events as Transportation System Management / Demand Management (TSM/TDM) programs in the 2012 Regional Transportation Plan (RTP) Congestion Management Appendix in the section titled Congestion Management Toolbox — Motor Vehicle Restriction Zones. C. On September 22, 2016, the LACMTA Board approved the award of $206,821 to Grantee for Grantee's Open Street Event titled Pride of the Valley Open Streets (Open Street Grant Program ID #CYC16005) and which is more particularly described in the Scope of Work ("Scope of Work") attached as Exhibit "A"' hereto (the "Project"). Grantee's actual one day open street event is referred to herein as the "Event." The term Project, as used herein, is defined to include all planning activities as well as the Event itself. D. Grantee has agreed to provide the required local match (in kind or monetary) of $51,706 (the "Local Match"), as described in the Financial Plan that is attached as Exhibit "B", and any additional funding required to complete the Project. The Financial Plan documents all sources of funds programmed for the Project,. Page 1 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYCl6005 NOW, THEREFORE, the parties hereto do agree as follows: AGREEMENT 1. GRANT OF FUNDS 1.1 LACMTA shall make a one-time grant of funds in the amount of $206,821 (the "Funds") to Grantee subject to the terms and conditions of the Grant and this Agreement. 1.2 This one time grant shall be paid on a reimbursement basis. The Local or In - Kind Match must be spent in the appropriate proportion to the Funds. 1.3 Grantee shall be subject to, and shall comply with, all requirements of the United States Department of Transportation (USDOT) and the United States Department of Labor (USDOL). In addition, Grantee shall comply with all requirements of LACMTA. 1.4 The obligation for LACMTA to advance the Funds for the Project is subject to sufficient funds being made available for the Project by the LACMTA Board of Directors. If such funds are not made available for the Project, this Agreement shall be void and have no further force and effect. 2. SCOPE OF WORK 2.1 Grantee shall complete the Project, including, without limitation, producing the Event, as described in the Scope of Work. The Scope of Work for the Project is attached to this Agreement as Exhibit "A" hereto. The Scope of Work includes a description of the Project, a detailed description of the work to be completed by Grantee including, without limitation, Project milestones and a set schedule for the Event. Work shall be delivered in accordance with that schedule unless otherwise agreed to by the parties in writing. If a Grantee is consistently behind schedule in meeting milestones or in delivering the Event, then LACMTA will have the option to terminate this Agreement for default. Immaterial changes to the Scope of Work that do not affect the intent or length of the event such as changes of event name, start time, date and route may be approved administratively in writing by an LACMTA Executive Officer of Countywide Planning without a formal amendment. Any changes to the Scope of Work that change intent of the original Scope of Work, including but not limited to route length, changes in funding and/or changes to the Financial Plan must be made by amendment, in the manner described in paragraph 16.1. 2.2 Grantee shall utilize the Funds provided herein to complete the Project as described in the Scope of Work and in accordance with this Agreement. The grant funds provided herein can only be used towards the completion of the Scope of Work. 2.3 The grant shall provide the Funds for the non -infrastructure costs of implementing Open Street events per the Metro Board award on September 22, 2016. Per the funding guidelines, physical infrastructure costs associated with the events are not eligible for reimbursement. Page 2 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYC16005 3. TERM 3.1 The term of this Agreement shall commence on the Effective Date and shall terminate on December 31, 2018 (the "Termination Date"), unless terminated earlier as provided herein or extended by a written amendment to this Agreement. 4. REQUEST FOR REIMBURSEMENT 4.1 Not more frequently than once a month, Grantee will prepare and submit to LACMTA a Request for Reimbursement for allowable Project costs incurred by Grantee consistent with the Project's Scope of Work. The Request for Reimbursement submitted by Grantee shall be signed by an authorized agent who can duly certify the accuracy of the included information. 4.2 Each Request for Reimbursement must be submitted on Grantee's letterhead and shall include an invoice number and report the total of Project expenditures, specify the percent and amount of Proposition C Funds to be reimbursed, the amount of Local Match expended and include a detailed invoice describing all invoiced work completed along with appropriate detailed documentation supporting costs incurred. To ensure timely processing of invoices, each Request for Reimbursement shall not include any invoices which are older than three (3) months from the date of the Request for Reimbursement. 4.3 LACMTA will make all disbursements electronically unless an exception is requested in writing. Disbursements via Automated Clearing House (ACH) will be made at no cost to Grantee. Grantee must complete the ACH form and submit such form to LACMTA before grant payments can be made. ACH Request Forms can be found at www.metro.net/projects—studies/call_projects/ref—docs.htm. 4.4 Any funds expended by Grantee prior to the Effective Date of this Agreement shall not be reimbursed nor shall they be credited toward Grantee's Local Match requirement, without the prior written consent of LACMTA. Local Match dollars expended prior to the Effective Date shall be spent at Grantee's own risk. If applicable, the first Request for Reimbursement may be accompanied by a report describing any tasks specified in the Scope of Work document which were accomplished prior to the Effective Date of this Agreement, which costs could be reimbursed with the Funds provided that LACMTA has provided prior written approval for such expenditures to Grantee and authorized reimbursement for such amounts. 4.5 Grantee shall be responsible for any and all cost overruns for the Project. 4.6 Grantee shall contribute Grantee's Local Match (in kind or monetary) of 51,706 toward the Project. If the funds identified in Exhibit "Bare insufficient to complete the Project, Grantee agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Project. Page 3 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYCl6005 4.7 LACMTA will withhold ten percent (10%) of eligible expenditures per invoice as retainage. LACMTA will release the retainage after LACMTA has evaluated Grantee's performance according to the criteria specified by LACMTA and the data provided by Grantee in coordination with LACMTA's selected data collection contractor and has determined that all contract requirements under this Agreement have been satisfactorily fulfilled. Grantee shall invoice LACMTA for reimbursement of the ten percent retention separately. 4.8 Grantee should consult with LACMTA's Open Streets Program Manager for questions regarding non -reimbursable expenses. 4.9 Total payments shall not exceed the Funds specified in Section 1.1. No Request for Reimbursement will be processed by LACMTA for expenses incurred more than sixty (60) days after the date of the Event. 4.10 Grantee shall comply with and ensure that work performed under this Agreement is done in compliance with all applicable provisions of federal, state and local laws, statutes, ordinances, rules, regulations and procedural requirements, including without limitation, the applicable requirements and regulations of LACMTA and any other regulations or requirements stipulated by the source of funding used. Grantee acknowledges responsibility for obtaining copies of and complying with the terms of the most recent applicable federal, state or local laws and regulations and LACMTA requirements, including any amendments thereto. 4.11 All requests for reimbursement shall be transmitted to LACMTA's Accounts Payable Department using one of the following two options: 1) E-mail: AccountsPayable@Metro.net Ref# Open Streets ID#CYC16005 2) Standard Mail: Los Angeles County Metropolitan Transportation Authority P.O. Box 512296 Attention: Accounts Payable Los Angeles, CA 90051-0296 Ref# Open Streets ID#CYC16005 A copy of all Request for Reimbursement submittals shall also be forward to the LACMTA Open Streets Program Manager, either by email to ThomasBJ@Metro.net or by standard mail to the address set forth in Section 4.12 below. 4.12 All notices required to be provided under this Agreement will be given to the parties at the addresses specified below, unless otherwise notified in writing of change of address. Page 4 Open Streets ID# 920000000CYC16005 Open Streets ID# 920000000CYC16005 LACMTA's Address: Los Angeles County Metropolitan Transportation Authority One Gateway Plaza Los Angeles, CA 90012 Attention: LACMTA Open Streets Program Manager Brett Thomas, MS 99-22-2 Open Streets Grant Program Manager ThomasBJ@metro.net Grantee's Address: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA, 91706 Attention: City of Baldwin Park Recreation & Community Services Vanessa Carbajal Program Coordinator vcarbajal@baldwinpark.com 5. START AND END DATE OF REIMBURSABLE ACTIVITIES 5.1 Unless written notification is otherwise provided by LACMTA, the start date of reimbursable activities is the Effective Date of this Agreement. Actual reimbursement of eligible work cannot occur until LACMTA and Grantee execute this Agreement. The end date of reimbursable activities is sixty (60) days after the date of the Event. 6. REPORTING AND AUDIT REQUIREMENTS 6.1 Grantee shall be subject to and shall comply with all applicable requirements of LACMTA regarding Project reporting and audit requirements. Grantee shall use the assigned Open Streets ID# CYC16005 on all correspondence. 6.2 Grantee shall submit the following Reports and Certifications to LACMTA for the duration of the Project: (a) Narrative and Financial Report on Project Progress as required by LACMTA. (b) Other reports that may be required. 6.3 LACMTA and/or their respective designees, in order to fulfill their respective responsibilities as grantor of the Funds, shall have the right to conduct audits of the Project, as needed, such as financial and compliance audits and performance audits. Grantee shall establish and maintain proper accounting procedures and cash management records and Page 5 Open Streets ID# 920000000CYC16005 Open Streets ID# 920000000CYC16005 documents in accordance with Generally Accepted Accounting Principles (GAAP) as applied to governmental agencies. Grantee shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work or other terms and conditions of this Agreement. LACMTA shall have the right to conduct an audit using an outside auditing firm. The findings of that LACMTA audit will be final. 6.4 Grantee shall retain all original records and documents related to the Project for a period of three years after final payment. 6.5 Grantee's records shall include, without limitation, accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related to the Project (all collectively referred to as "records") shall be open to inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project. These records must be retained by Grantee for three years following final payment under this Agreement. Payment of retention amounts shall not occur until after the LACMTA's final audit is completed. 6.6 Grantee shall cause all contractors to comply with the requirements of Sections 6.3, 6.4 and 6.5 above. Grantee shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project. 6.7 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of Grantee and its contractors, shall have access to all necessary records, including reproduction at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this Agreement. 6.8 In addition to LACMTA's other remedies as provided in this Agreement, LACMTA shall withhold the Funds provided herein and/or recommend not to award future Open Streets Program grants to Grantee if the LACMTA audit has determined that Grantee failed to comply with the Scope of Work (such as misusing the Funds provided herein or failure to return the Funds provided herein owed to LACMTA in accordance with LACMTA audit findings) and/or is severely out of compliance with other terms and conditions as defined by this Agreement, including the access to records provisions. 6.9 When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service, as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates. Page 6 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYCl6005 6.10 Grantee shall support a predetermined consultant selected by Metro to provide the LACMTA Open Streets Program Manager a post implementation report no later than three months after the day of the Event which report shall include items i -v listed below. Once LACMTA receives a satisfactory report, LACMTA will release any retention and make final payment to Grantee. (i) Participation Counts of pedestrians and people on bikes at the Event using at least one of the following count methods • Install temporary electronic detection counters (tube, video, or infrared). • Conduct an "incomplete count" (a methodology from ecological studies) using visual or pictorial counts. This may be conducted by using crowdsourcing via Facebook, Twitter or Instagram. o An incomplete count involves counting part of a population and then extrapolating to the entire population. A geographic area or screenline may be established as the sample area and an attempt made to count all the individuals in the set area or passing through the screenline. In the case of an Open Street event several geographic areas or screenlines should be established and sample counting should take place at regular intervals at the same time at all locations. (ii) Transportation use data • Counts of people on bikes exiting at all rail transit stations directly adjacent to the route • Survey of at least 500 individuals exiting the train asking the following questions: o Are you attending todays open street event? o Is this your first time riding Metro Rail? o If "NO" how often do you ride metro rail ■ Less than once a month • 1-3 times per a month • 4-7 times per a month • 8 or more times a month (iii) Personal Anecdotes Provide personal stories from participants, business owners along the route or Event volunteers describing how the Event has positively affected their lives or community. Grantee shall engage in a dialogue with the community in person, via e-mail or through a social media platform like Facebook, Twitter or Instagram using (at least) one of the following questions: • Participants & Volunteers Page 7 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYCl6005 o How has the Event improved your neighborhood/community? o Has the Event encouraged you to use active transportation or transit modes more often? • Business owners o Has the Event brought new or more patrons to you? o In light of the Event, do you think that active transportation (pedestrian and bicycle) infrastructure improvements would improve your business opportunities? (iv) Bike -Trains & Bike Bus Shuttles Ridership If bike -trains or special bike shuttles were used to transport participants to the event, then report the ridership of these services on the day of. If municipal bus services were employed, report on ridership on the day of the event and provide a monthly average for the same day of the week since the event took place. (v) Local Economic Benefit Provide at least one of the following: • Report the sales tax receipts revenue for all businesses along the route and/or within '/ mile of the route for the day of the Event and a monthly average for that same day of the week for comparison. • Report how the Event affected sales at selected participating businesses along the route (a minimum of one business for every mile of the event). These businesses may have participated by providing discounts to pedestrians and cyclists or by having a sales display or dining tables on the sidewalk. 7. ALLOWABLE COSTS 7.1 Allowable Project costs are described in the Scope of Work. 7.2 The following guidelines shall apply for indirect costs and in-kind contributions and donations: (a) Indirect costs shall not be considered eligible costs for reimbursement, unless all the following requirements are met by Grantee: i) submit a written request to LACMTA; and, ii) receive a written approval from LACMTA prior to incurring the expenditure. (b) In-kind contributions and donations shall be considered eligible as local match only upon written approval by LACMTA. 8. [INTENTIONALLY OMITTED] Page 8 Open Streets ID# 920000000CYCl6005 Open Streets IN 920000000CYCl6005 9. EXPENDITURE AND DISPOSITION OF FUNDS 9.1 The expenditure and disposition of the Funds by Grantee shall be subject to and in accordance with the terms and conditions of this Agreement and the applicable requirements of LACMTA. Grantee shall not utilize the Funds in any way or on any project other than that specified in this Agreement. 9.2 Grantee shall address all correspondence regarding this Project to the LACMTA Open Streets Program Manager. 9.3 The programmed budget (the "Financial Plan") specifying the sources and amounts of the Funds to be used to pay for the Project is attached to this Agreement as Exhibit "B". 9.4 No material changes, as determined by LACMTA in its reasonable discretion, to the Financial Plan or the Scope of Work shall be funded or allowed without an amendment to this Agreement approved and signed by LACMTA's CEO or his/her designee. Grantee shall give advance written notice to LACMTA of all proposed changes to the Financial Plan or Scope of Work that it originally submitted to LACMTA. 10. TIMELY USE OF FUNDS 10.1 Grantee shall obligate the Funds programmed under this Agreement no later than sixty (60) days after the date of the Event. 10.2 In the event this Agreement is not executed and/or evidence of timely obligation of the Funds is not provided as described in Section 1 11 of this Agreement, the Project will be reevaluated by LACMTA and the Funds may be deobligated. In the event that the Funds are deobligated, this Agreement shall automatically terminate. 11. DEFAULT 11.1 Default under this Agreement is defined as one or more of the following: (i) Grantee fails to comply with the terms and conditions contained in this Agreement; (ii) Grantee fails to perform satisfactorily or to make sufficient progress toward Project completion; (iii) Grantee makes a material change to the Scope of Work or the Financial Plan without prior written consent or approval by LACMTA; or, (iv) Grantee is in default of any other applicable requirements of LACMTA. 12. REMEDIES 12.1 In the event of a default by Grantee (as defined in Section 11), the LACMTA shall provide written notice of such default to Grantee with a 30 -day period to cure the default. In the event Grantee fails to cure the default, or commit to cure the default and commence the same within such 30 -day period to the satisfaction of LACMTA, the following Page 9 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYC16005 remedies shall be available to LACMTA: (a) LACMTA may terminate this Agreement; (b) LACMTA may make a determination to make no further disbursements of the Funds to Grantee; (c) LACMTA may recover from Grantee any funds paid to Grantee after the default; and/or, 12.2 Effective upon receipt of written notice of termination from LACMTA, Grantee shall not undertake any new work or obligation with respect to this Agreement unless so approved by LACMTA in writing. 12.3 The remedies described herein are non-exclusive. In addition to the above contractual remedies, LACMTA shall have the right to enforce any and all rights and remedies which may be now or hereafter available at law or in equity. 13. TERMINATION 13.1 Notwithstanding the term of this Agreement, specified in Section 3 above, either Grantee or LACMTA may terminate its obligations hereunder at any time, without cause, on (30) days prior written notice. Upon termination, LACMTA shall have no obligation to reimburse for any costs or expenses incurred after the termination date. 14. COMMUNICATIONS 14.1 LACMTA will be the exclusive presenting sponsor of the Event and all promotional materials, press releases, graphics, promotions via print, TV, radio or web channels and other identifiers will identify the Event as "Metro presents [insert Event name]," or "[insert Event name] presented by Metro." The presenting sponsorship may not be shared. In addition, all printed and/or online promotional materials and promotions via print, TV, radio or web channels must include the "Open Streets Made Possible By Metro" type and logo lock up as supplied by the LACMTA Program Manager. Any other sponsor logos or credits for the Event must be separated graphically, in type and/or in following succession from the presenting sponsor mention of LACMTA and "Open Streets Made Possible By Metro" type and logo lock up. 14.2 For purposes of this Agreement, "Communications Materials" include, but are not limited to, literature, newsletters, publications, websites, advertisements, brochures, maps, information materials, video, radio and public service announcements, press releases, press event advisories, and all other related materials. 14.3 All Social Media notification calling out the event will identify the Event as "Metro presents [insert Event name]," or "[insert Event name] presented by Metro." Any graphics used in said notifications that include the title of the event must include the "Open Streets Made Possible By Metro" type and logo lock up as supplied by the LACMTA Program Manager. Page 10 Open Streets ID# 920000000CYC16005 Open Streets ID# 920000000CYCl6005 14.4 Grantee shall ensure that all Event promotions via print, TV, Radio or social media channels include one of the following references or links to LACMTA's online presence as appropriate depending on the platform: Twitter accounts: @BikeMetro or @Metrolosangeles; Facebook pages: facebook.com/bikemetro or facebook.com/losangelesmetro. 14.5 Grantee shall notify the LACMTA Chief Communications Officer or its designee of all press events related to the Project in such a manner that allows LACMTA to participate in such events, at LACMTA's sole discretion. 14.6 Grantee shall ensure that all Communication Materials identify the Event as "Metro presents [insert Event name]," or "[insert Event name] presented by Metro," or other mutually agreeable language and graphic lockup featuring Metro and/or the Metro logo, and comply with recognition of LACMTA's contribution to the Event as more particularly set forth in "Funding Agreement Communications Materials Guidelines" available on line or from the LACMTA Open Streets Program Manager. Grantee shall check with the LACMTA Open Streets Program Manager for the web address. The Funding Agreement Communications Materials Guidelines may be changed from time to time during the course of this Agreement. Grantee shall be responsible for complying with the communications requirements specified in this Agreement and with the latest Funding Agreement Communications Materials Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer. 14.7 Grantee shall submit all graphic files and Communication Materials to LACMTA for approval by the LACMTA Open Streets Program Manager and LACMTA Communications prior to the release of such publicity or promotional materials or Communication Materials for the Event. LACMTA shall have at least one day to review and provide its approval. After any Communication Materials has been released to the public, Grantee shall provide a copy of or notice of such Communication Material to the LACMTA Open Streets Program Manager by either e-mail or social media channels. 14.8 LACMTA shall be provided at no cost with a minimum of 1,000 SF space in a prominent, central location at the Event for an LACMTA booth/activity space, plus at least two 10' x 10' spaces for satellite displays elsewhere at the Event. LACMTA shall have the right at any one or more of the above three locations or through a mobile vending cart, bicycle, or other vehicle, to sell, distribute or otherwise make available to Event attendees marketing, outreach and other promotional products and merchandise, including, without limitation, fare media, t -shirts and other apparel, accessories, items available for sale at the Metro Store, brochures, maps, take -ones and other novelty items. The selection of products and merchandise available for sale and distribution shall be at LACMTA's sole discretion. 14.9 The LACMTA Open Streets Program Manager shall be responsible for monitoring Grantee compliance with the terms and conditions of this Section 14. Grantee failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein. Page 11 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYCl6005 14.10 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines available from the LACMTA Communications Division. Upon request, LACMTA shall provide scalable vector files with required type styling and logo placement for tagline and visual materials. 14.11 Grantee shall ensure that any subcontractor, including, without limitation, public relations, public affairs, and/or marketing firms hired to produce Project related Communications Materials will comply with the requirements contained in this Section 14. 15. INDEMNITY 15.1 Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by Grantee under or in connection with the Project, any work performed by, and/or service provided by, Grantee, its officers, agents, employees, contractors and subcontractors under this Agreement. Grantee shall fully indemnify, defend and hold LACMTA, its subsidiaries and their respective officers, agents and employees harmless from and against any claims, loss demand, action, damages, liability, penalty, fine judgment, lien, cost and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of use of property, any environmental obligation, any legal fees and any claims for damages of any nature whatsoever (including consequential damages) (collectively, "Claims") arising out of the Project, including, without limitation: (i) use of the Funds provided herein by Grantee, or its officers, agents, employees, contractors or subcontractors; (ii) challenges, claims or litigation filed on behalf of any affected transportation provider and/or employees' union; (iii) breach of the Grantee obligations under this Agreement or the Grant; (iv) any act or omission of Grantee, or its officers, agents, employees, contractors or subcontractors in the performance of the Scope of Work and the Project; or (v) any Claims arising from the actual Event itself. 16. OTHER TERMS AND CONDITIONS 16.1 This Agreement, along with the applicable requirements of LACMTA constitutes the entire understanding between the parties with respect to the subject matter herein. The Agreement shall not be amended, nor any provisions or breach hereof waived, except in writing and signed by the parties who executed the original Agreement or by those at the same level of authority. 16.2 In the event that there is any legal court (e.g. Superior Court of the State of California, County of Los Angeles, or the U.S. Agency Court for the Central Agency of California) proceeding between the parties to enforce or interpret this Agreement or the applicable requirements of LACMTA to protect or establish any rights or remedies hereunder, each party shall be responsible for its costs and expenses. 16.3 Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of any such obligation is prevented Page 12 Open Streets ID# 920000000CYC16005 Open Streets IN 920000000CYCl6005 or delayed by unforeseen causes including acts of God, floods, earthquake, fires, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this Agreement. 16.4 Grantee shall comply with and ensure that work performed under this Agreement is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements and applicable requirements and regulations of the LACMTA. 16.5 Grantee shall not assign this Agreement, or any part thereof, without written consent and prior approval of the LACMTA's CEO or his/her designee, and any assignment without said consent shall be void and unenforceable. 16.6 Subject to all requirements of this Agreement, and all other applicable requirements of LACMTA, including, without limitation, any requirement of competitive procurement of services and assets, Grantee may contract with other entities to implement this Agreement. 16.7 This Agreement shall be governed by California law and applicable federal law. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. 16.8 The terms of this Agreement shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns. 16.9 Grantee, in the performance of the work required by this Agreement, is not a contractor nor an agent or employee of LACMTA and attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises. Grantee shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise. 16.10 On September 26, 2002 the LACMTA Board of Directors required that prior to receiving Proposition C 10% or 25% grant funds, GRANTEE meet a Maintenance of Effort (MOE) requirement consistent with the State of California's MOE as determined by the State Controller's office. With regard to enforcing the MOE, LACMTA will follow the State of California's MOE requirements, including, without limitation, suspension and re- implementation. Page 13 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYCl6005 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: LACMTA: LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY 31 Phillip A. Washington Date Chief Executive Officer APPROVED AS TO FORM.- MARY ORM: MARY C. WICKHAM County Counsel �u...,... Db a y° Date GRANTEE: City of Baldwin Park M Shannon Yauchzee Date Chief Executive Officer APPROVED AS TO FORM (OPTIONAL): 0 Date General Counsel Page 14 Open Streets ID# 920000000CYC16005 Open Streets IN 920000000CYCl6005 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: LACMTA: LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY la Phillip A. Washington Date Chief Executive Officer APPROVED AS TO FORM: MARY C. WICKHAM County Counsel �. 0 Date GRANTEE: City of Baldwin Park Shannon Yauchzee Date Chief Executive Officer APPROVED AS TO FORM (OPTIONAL): in Date General Counsel Page 14 Open Streets ID# 920000000CYCl6005 Open Streets ID# 920000000CYC16005 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives as of the dates indicated below: LACMTA: LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY M Phillip A. Washington Date Chief Executive Officer APPROVED AS TO FORM: MARY C. W ICKHAM County Counsel Depu ate GRANTEE: City of Baldwin Park 0 Shannon Yauchzee Date Chief Executive Officer APPROVED AS TO FORM (OPTIONAL):. By: Date General Counsel Page 14 Open Streets ID# 920000000CYC16005 Open Streets ID# 920000000CYC16005 EXHIBIT A SCOPE OF WORK Event Name: Pride of the Valley Open Streets Event Date and Time: September 16, 2018, 9:00am — 3:OOpm Event Description: Pride of the Valley Open Streets will invite local residents and regional neighbors to explore Baldwin Park, Irwindale and Los Angeles County on a summer day. Connecting the heart of Baldwin Park's business district to Santa Fe Dam, a regional County park, the event route will feature music and arts activations, cultural offerings, and family friendly games and water "cool zones". Event Location: The 4.67 -mile route will run along Maine Ave from Ramona Blvd to Olive St, head east on Olive St, and turn north on Azusa Canyon Rd before finishing in the Santa Fe Dam Recreation Area. Roles and Responsibilities: • Lead City (Baldwin Park) - Primary liaison with Metro staff as grantee; will handle street closures and public safety within City boundaries and support general planning. • Partner City (Irwindale) - Partner City will facilitate event staging, provide public safety and public works support within City boundaries and support general planning along its section of the route. Partners will also assist with public outreach and marketing via the use of City communication channels (e.g., newsletters, website, street banners). • BikeSGV - Non-profit partner BikeSGV will serve as primary event coordinator, responsible for convening planning meetings, facilitating collaboration between participating jurisdictions, designing event materials, recruiting volunteers, and conducting community outreach. • Aztlan Athletics - An event organizer with experience closing down streets for community runs and other activities, Aztlan Athletics will coordinate hub logistics (e.g., stages, canopies, tables, marketing), and assist with event organization, outreach, and activities. • Day One - An SGV -based public health non-profit, Day One will assist with event staging, specifically integration of healthy, family -friendly activities along the route. Page 15 Open Streets ID# 920000000CYC16005 Open Streets ID# 920000000CYC16005 EVENT MAP Sarila e a 1 R 1tuV 00 W� E k btu ,'1} 60i' z4 �6�Wmrr rea rcn cu Ir 4 T;K,n y zr NORTH j r, pa 'irT'iwy A V 11 f k IU t;:: J /rl � U IN t. 11, q 0 If �d z wyry a iYv�,ty a s fE I tan FU` 7_r�72P 64k1f4'p f� 4f�IfT•iy ?"C Legend (4.67 Miles) = Blue line—Route • Orange Circles– Soft opening Red Starburst-HUB/Activities Page 16 Open Streets ID# 920000000CYC16005 Open Streets ID# 920000000CYCl6005 EXHIBIT B FINANCIAL PLAN The total cost of the Project is $258,527. The following is a description of the funding category and the corresponding funding amounts and funding source to implement the Project. Category Metro Grant Award Local Match Non -Infrastructure Sources of Local Financial Assistance $206,821 $51,706 Funding Source Amount 1. In-kind local contribution as required by the Metro Open Streets Grant Program Page 17 Open Streets ID# 920000000CYCl6005 Proposition C 25% (PC25) $206,821 Local Match Outreach cost $46,875 $37,500 PC25 ($) LOCAL $84,507 TOTAL Metro ($)' City FUNDING SOURCES $ Funding Funding Metro Grant Award $258,527 $206,821 $51,706 And Local Match Total 1. In-kind local contribution as required by the Metro Open Streets Grant Program Page 17 Open Streets ID# 920000000CYCl6005 TOTAL $ PC25 $ LOCAL $ 1 Outreach cost $46,875 $37,500 $9,375 Pre -event Planning costs $84,507 $67,605 $16,902 Event Day costs (Staffing, $127,145 $101,716 $25,429 rentals, permits, etc.) Total $258,527 $206,821 $51,706 1. In-kind local contribution as required by the Metro Open Streets Grant Program Page 17 Open Streets ID# 920000000CYCl6005 SI AFF REPORT u�c o � 00 THE �70 SAN,GABRIEL VAL'LEY ITEM NO. 14 TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: February 21, 2018 SUBJECT: CITY OF BALDWIN PARK SB 1693 BUSINESS IMPROVEMENT TAX (BIT) FUND ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2017 SUMMARY The purpose of this staff report is to present the SB 1693 Business Improvement Tax (BIT) Fund Annual Financial Report for the Fiscal Year ended June 30, 2017. FISCAL IMPACT None RECOMMENDATION Staff recommends that the City Council receive and file the SB 1693 Business Improvement Tax (BIT) Fund Annual Financial Report for the Fiscal Year ended June 30, 2017. BACKGROUND In 1982, the City Council approved Ordinance 842 which established a City Business Improvement District (BID) that allows for an assessment (or surcharge) on each business license of between 75 to 90 percent of the business license. On May 17, 2017 The City Council approved Resolution No. 2017-184 to restore the full rate from the 50% reduced rate since 1996. The City ordinance provides that the funds can be used only for the following purposes: a) Decoration of any public place in the area; b) Promotion of public events which are to take place on or in the area; c) Furnishing of music in any public place in the area; and, d) The general promotion of business activities in the area. The ordinance requires the BID advisory committee to recommend an annual budget and State law requires that a public hearing be held to adopt a resolution levying the assessment. To account for these revenue and expenditure transactions, the City established the Business Improvement Tax (BIT) Fund. ITEM NO. Under S131693, local agencies are required to submit to the public an annual report listing the financial transactions/activities, including revenues received and expenditures. LEGAL REVIEW None required. ALTERNATIVES None. ATTACHMENTS 1. SB 1693 Business Improvement Tax (BIT) Fund Annual Financial Report for the Fiscal Year ended June 30, 2017 F ASSETS City of Baldwin Park SB1693 Financial Statements For the Year Ended June 30, 2017 Cash Interest Receivable Prepaid Expense Claim on Main Operating TOTAL ASSETS Balance Sheet As of June 30, 2017 LIABILITIES Accounts Pavable Uncashed Checks Encumbrance Accrued Payroll Accounts Pavable - Due to Pool Total Liabilities FUND BALANCE Unassigned Total Liabilities and Fund Balance $ 186,416.46 215.14 33,766.39 1,156.03 221,554.02 22.50 (210.00) 4.54 29, 649.84 29,466.88 192,087.14 $ 221,554.02 ************************************************************************* Statement of Revenues, Expenditures, and Changes in Fund Balance For the Period of July 12016 to June 30, 2017 REVENUES SB1693 Tax $ 75,387.91 Interest Income 1,131.23 Total Revenues 76,519.14 PROJECT IMPROVEMENT EXPENDITURES 4th of July 38,861.71 60th Anniversary Celebration 21,481.08 BP Now 77,128.10 Concerts 23,449.69 Media Outreach Program 10,200.00 General Economic Planning 9,820.37 Street Market 13,568.62 Total Expenditures 194,509.57 CHANGE IN FUND BALANCE (117,990.43) FUND BALANCE AT BEGINNING OF YEAR 310,077.57 FUND BALANCE AT END OF YEAR $ 192,087.14 ATTACHMENT 1 15 ITEM NO. REPORT STAFF„,, � t�,�����✓��,ra� � �l a � uuuiuui uu a ..I, , TO: Honorable Mayor and City Councilmembers Hug F 00FROM: Robert N. Tafoya, City Attorney ,L DATE: February 21, 2018 SAN GA6 VA L, LEY SUBJECT: AMENDMENT OF OFFICIAL POLICE TOW TRUCK SERVICES �` JAWORDINANCE SUMMARY This report requests the City Council to amend Chapter 100 of the Baldwin Park Municipal Code for "Official 'Police Tow Truck Services” by making the Franchise exclusive, increasing the term of any Agreement for services to ten (10) years, and providing for a flat fee of 25% of gross revenues as the franchise fee. FISCAL 'IMPACT The fiscal impact of this Ordinance is approximately cost neutral with the possibility of a modest increase in the amount of Franchise Fees annually received by the City due to the setting of the Franchise Fee at 25% of gross revenues. RECOM9'h4ENDATION Staff recommends that the City Council waive the first reading, and adopt Ordinance No.1407 by title only, entitled," AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 100 OF TITLE X FOR OFFICIAL POLICE TOW TRUCK SERVICES" BACKGROUND/DISCUSSION The City of Baldwin Park has currently awarded the Franchise for Official Police Tow Truck Services ("Tow Ordinance") to Royal Coaches, Inc., pursuant to Chapter 100 of the Baldwin Park Municipal Code ("BPMC"). The Franchisee has requested and the City is recommending several revisions to the Tow Ordinance as follows:,, . ----------- �. .... .... ......�. ._ Section Provision Chane � 100.010 Intent and Purpose U version, d.. is fo § rp Under the original version distributing requests for towing services went to the most "qualified" firms. Under the proposed version, distributing requests for g s will go to the "best' firms or single firm. 100.030 Franchise Agreements Under the original nal version, only tow truck "operators" can enter into a written § g g Y P franchise agreement with the city. Under the proposed version, "companies" will be included in addition to "operators" and be defined in § 100.020. 100.040 Franchise Fee Under the original version, a tow service that is ranted a franchise § g' g se must pay the city a fee that is (from time to time) set by the City Council resolution. Under the proposed version, a tow service granted a franchise must pay the city a fee up to 25% of its gross revenue from Police Department assignments (includm for storage of the vehicles), rather than by Cites Council resolution February 21, 2018 Page 2 § 100.050(....�.. A ... Franchise Fee w ......._ g rY P city .. Under the original verso with its every Reports—Annual the proposedtve version, every to income statement annuall w service y income statement must provide the city with an income statement of the tows that the Police the service . lUnder� __wss § 100.050(B) Franchise Fee The change here s�syntact cal. the original version, a monthly report Reports—Monthly must include a bans for exempting tow services from the calculation oft e report monthly franchise fee payment." Under the proposed version, a monthly report must include a basis for exempting tow services from the "calculation of the franchise fee p•_yni month." 100.090A § ( ) � n of Selection Under the original version, request n, the Chief of Police shall req that the Franchisees Department of Finance to send out a notice of request for qualifications for a tow truck operator. Under the proposed version, an exception to the notice requirement is added where an existing Official Police Tow Service's performance is exemplary, warranting mandatory renewal by the City Council. ... 100.090(E) ...... — Selection of _ _ does not e subsection E 100.090... The original version does not have subsec g () § The proposed Franchisees "To version adds subsection E statin a eligible for a franchise ... a tow truck operator or company shall have a minimum of five years of verifiable experience performing law enforcement towing and storage and shall have paid all applicable city fees and business licenses during said period where ry aintained in he prior to e issuance of a said business as sere § 100.1000 A) Franchise Term and Under the original version, tow service franchisesmustbe non-exclusive an gd Conditions authorized for no more than 4 years. Under the proposed version, tow service franchises may be either exclusive or non-exclusive and authorized for term of 4 to 10 ear^s. .,.. ,., 100.1 10 A § ( ) Uniform Tow Rates Under the original version, the average tow fee must be adjusted annually g � unless CHP approves adjustments more frequently. Under the proposed version, the average tow fee must be adjusted annually by the Chief of Police unless CHP approves adjustments more frequently. NB: the original version did not designate the authority responsible for adjusting the average tow fee a:Nonuall _ § 100.210(N)(1) Rules of Operation— Under t... _ 'g' the veh' within originalversion, vehicle storage facility must be located wit Vehicle Storage g the co ity of the city, or within five miles of the cityboundaries. corporate city Facilities Under the proposed version, the vehicle storage facility must be located the co�r� �a�t limits of the..c In summary, the above revisions would replace the City's non-exclusive Franchise into one that is exclusive to one Franchisee. The Franchise term will be extended from four years to ten years without the necessity to go out for a RFP for renewal if the City Council determines that the service provided by the Franchisee is "exemplary." The Franchise Fee is set at twenty-five percent (25%) of Franchisee's gross revenues. LEGAL REVIEW This Staff Report and Ordinance has been reviewed and approved as to form and content by the City Attorney's Office. ALTERNATIVES The City Council may choose to amend the proposed ordinance or not adopt the proposed ordinance ATTACHMENT Ordinance No. 1407 ORDINANCE NO. 1407 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING CHAPTER 100 OF THE BALDWIN PARK MUNICIPAL CODE OF THE OFFICIAL POLICE TOW TRUCK SERVICES FRANCHISE ORDINANCE NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY ORDAIN: SECTION 1. That Section 100 of the Baldwin Park Municipal Code is hereby amended as follows: CHAPTER 100: OFFICIAL POLICE TOW TRUCK SERVICES Section General Provisions 100.010 Intent and purpose 100.020 Definitions 100.030 Franchise agreements 100.040 Franchise fee 100.050 Franchise fee reports Franchise Procedures and Conditions 100.090 Selection of franchisees 100.100 Franchise term and conditions 100.110 Uniform Tow fee rates 100.120 Business license required 100.130 Transfer or assignment of franchise Operating and Equipment Standards 100.200 Tow truck equipment requirements 100.210 Rules of operation 100.220 Response time 100.230 Rotation system 100.235 Non-discrimination Cancellation, Revocation or Suspension of Franchise 100.250 Grounds for cancellation, revocation or suspension 100.260 Procedure for action against official police tow service 100.270 Liquidated damages GENERAL PROVISIONS § 100.010 INTENT AND PURPOSE. It is the intent of this chapter to prescribe the basic regulations for the operation of "Official Police Towing Services" in the City in responding to police emergency situations and in the removal of vehicles which are apparently abandoned, improperly parked or stopped on public property, or involved in an accident, or which constitute an obstruction to traffic because of mechanical failure. It is the intent of the City Council in enacting the ordinance codified in this chapter to provide a fair and impartial means of distributing requests for towing services among the best qualified towing firm or firms, and to insure that such service is prompt and'reasonably priced, and in the best interest of the public as well as the interest of efficient policing operations for the removal from public streets of such vehicles. § 100.020 DEFINITIONS. For purposes of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. ATTENDANT or OPERATOR. A trained and/or qualified individual responsible for the operation of a tow car, tow truck or vehicle storage facility. DIRECTOR OF FINANCE. The position which is charged with the administration of the financial affairs of the City. HOLD FOR EVIDENCE. A designation by the storing/impounding Police Department employee requesting a level of care above that generally accorded to stored or impounded vehicles. Within ten calendar days after the date of the tow, the Official Police Tow Service shall contact the handling Police Department employee for further instructions as to the handling and disposition of any vehicle designated as HOLD FOR EVIDENCE. IMPOUNDED VEHICLE. Any vehicle containing evidence of criminal activity, or which in and of itself provides evidence of a criminal act, that is removed from a site and taken to the tow yard at the direction of a Police Department employee and for which a vehicle report (currently, form CHP 180) is provided to the Official Police Tow Service. OFFICIAL POLICE TOW SERVICE. A towing company having a franchise with the City to provide towing services to the City and/or Police Department. An Official Police Tow Service shall be used by the City and/or Police Department for any situation where a tow truck is required. STORED VEHICLE. Any vehicle removed from a site and taken to a tow -yard at the direction of a Police Department employee, and for which a vehicle report (currently, form CHP 180) is provided to the Official Police Tow Service. TOW CAR or TOW TRUCK. A motor vehicle which has been altered or designed and equipped for, and exclusively used in the business of, towing vehicles by means of a crane, tow bar, tow line, flat bed, roll back, or dolly, or is otherwise exclusively used to render assistance to other vehicles. § 100.030 FRANCHISE AGREEMENTS. Tow truck operator or companies designated as an Official Police Tow Service, as defined in § .LOLOm: ��), shall enter into a written franchise agreement with the City. Each franchise agreement shall contain eligibility requirements, operating regulations, and fee schedules as adopted by the City Council, Every Official Police Tow Service shall post in a conspicuous place in the interior of each tow truck operated by said Official Police Tow Service an approved rate schedule in a form and location approved by the Chief Executive Officer. § 100.040 FRANCHISE FEE. An Official Police Tow Service granted a franchise pursuant to the provisions of this chapter shall pay the City a franchise fee of twenty-five percent (25%) of the total gross revenue of an Official Police Tow Service derived from the tows assigned by the Police Department including storage of said vehicles. The franchise fee shall be payable monthly to the City during the term of the franchise. All terms and provisions for payment of the fee shall be clearly set forth in the franchise agreement as provided in § 1QL)J) 0. § 100.050 FRANCHISE FEE REPORTS. (A) Annual income statement. Every Official Police Tow Service shall annually provide the City with an income statement of the Official Police Tow Service derived from the tows assigned by the City or Police Department. Such statements shall be in such substance and format as may be approved by the Director of Finance or his or her designee. (B) Monthly report. In addition to the annual income statement, each monthly franchise fee payment made by the Official Police Tow Service to the City shall be accompanied by a brief report showing the basis for calculating the monthly franchise fee and a written statement, signed under penalty of perjury by an officer of the Official Police Tow Service, which identifies in detail the number of official police tow services performed and sets forth the basis for exempting any such tow services from calculation of the franchise fee payment for such month. The monthly report shall include the following: (1) Total police impounds; (2) Number of times dispatched by Police Department; (3) Number of these calls resulting in impounds; (4) Number of vehicles sold on lien sale under authority of Cal. Civil Code § 3072, and reporting said lien sales as per authority of Cal. Vehicle Code § 22705; (5) Number of vehicles sold under authority of Cal. Civil Code § 3073; (6) For individual sales, the DMV release of liability form; (7) For all bulk sales, the name of the salvage company or individual purchaser and the vehicle identification numbers of all vehicles sold; (8) Number of calls answered in which time beyond one hour was required to handle; (9) Any responses to City requests for tow services in excess of 30 minutes; and (10) Calculation of the average response time for official police tow services. FRANCHISE PROCEDURES AND CONDITIONS § 100.090 SELECTION OF FRANCHISEES. (A) At least 90 calendar days prior to the date an existing Official Police Tow Service franchise is due to expire, or whenever the Chief Executive Officer or his or her designee determines that the City has an established need for a new or additional tow truck operator to provide Official Police Tow Services to the City, the Chief Executive Officer or his or her designee shall request that the Department of Finance send out a notice of request for qualifications for a tow truck operator except where the performance of an existing Official Police Tow Service has been exemplary in which case the franchise shall be renewed by the City Council. The City Council by majority vote must make the determination of whether "the performance of an existing Official Police Tow Service has been exemplary." The City Council's decision regarding "exemplary" services is final and cannot be appealed. The request for qualifications shall be prepared by the Department of Finance and shall be approved by the Chief Executive Officer or his or her designee. Any proposals shall be reviewed by the Chief Executive Officer or his or her designee. The Chief Executive Officer or his or her designee shall select the most qualified proposal(s), if any, and the Baldwin Park Police Department shall conduct a background investigation on the operator and his/her employees, and Chief Executive Officer shall verify all information included in the proposal submitted to the City. (B) Upon successful completion of the background investigation, the Chief Executive Officer or his or her designee shall recommend, in writing, to the City Council the award of a franchise based on the bidder's compliance with the objective criteria established by this chapter. In preparing requests for and evaluating proposals received by the City, the Department of Finance and the Chief Executive Officer or his or her designee shall comply with the'procedures and criteria adopted by this chapter. (C) The City Council has the discretion to grant a franchise to a tow truck provider that does not meet each of the requirements set forth in this chapter, but only where it is determined that full and complete compliance shall be achieved within six months of the date the franchise is awarded. . (D) For the purposes of this section, the City has an established need for a new or additional Official Police Tow Service if any of the following occurs: (1) An existing Official Police Tow Service's franchise is revoked in accordance with the provisions of § 100.245 of this chapter; or (2) The response times of all of the existing Official Police Tow Services fail to meet the average response time required by § 100.220 because of a demonstrable increase in the volume of official tows; or (3) The City annexes additional area and the Chief Executive Officer or his or her designee, in his/her sole discretion, determines that the increased area and population warrant additional Official Police Tow Services to adequately protect the public health, safety and welfare. (E) To be eligible for a franchise under this Chapter, a tow truck operator or company shall have a minimum of five years of verifiable experience performing law enforcement towing and storage and shall have paid all applicable City fees and business licenses during said period where said business was maintained in the City prior to the issuance of a franchise. § 100.100 FRANCHISE TERM AND CONDITIONS. All Official Police Tow Services shall be subject to the terms and conditions specified in this chapter, as well as any terms or conditions specified in their respective franchise agreements. (A) Term. All Official Police Tow Service franchises granted pursuant to this chapter may be exclusive or non-exclusive and shall be for a term of four to ten years as specified by the City Council in any franchise agreement between the City and the Official Police Tow Service. (B) Number of franchises. No provisions of this chapter shall be deemed to require the restricting of the number of franchises awarded by the City to one or any other particular number, and no provision of this chapter shall be deemed to require the City Council to grant any franchise if the council determines that the grant of any such franchise is not in the best interest of the City and the public. § 100.110 UNIFORM TOW FEE RATES. (A) Fee schedules. The City shall establish a uniform tow fee schedule to be used by all Official Police Tow Services. The uniform tow fee schedule will be determined by using the average tow fee allowed by the California Highway Patrol (the "CHP") for the Baldwin Park region, for those Official Police Tow Services with contracts with the CHP. Said rates shall be adjusted annually by the Chief Executive Officer unless an adjustment to rates is approved more frequently by the CHP. All Official Police Tow Services shall only charge the tow fee rates established pursuant to the foregoing procedure. (B) Fee disputes. Should there be any dispute between the Official Police Tow Service and a vehicle owner or property owner over rates, fees or charges imposed for services rendered under this chapter, such dispute shall be decided by the Chief Executive Officer or his or her designee, and the Official Police Tow Service shall make no demands upon the vehicle owner or property owner for a sum in excess of the amount determined to be reasonable by the Chief Executive Officer or his or her designee. The Chief Executive Officer or his or her designee may hold an administrative hearing on any such dispute, if any party to the dispute so requests. Such hearing shall be conducted in the same manner and according to the same rules set forth in § 100.260(D)(1) through (D)(3) of this chapter. § 100.120 BUSINESS LICENSE REQUIRED. Each Official Police Tow Service shall have and maintain a valid license to do business in the City at all times during the term of its franchise agreement. § 100.130 TRANSFER OR ASSIGNMENT OF FRANCHISE. (A) Prior written consent required. Any Official Police Tow Service shall not sell, transfer, lease, assign, sublet, mortgage, or dispose of, either in whole or in part, either by forced or involuntary sale, or by ordinary sale, contract, consolidation or otherwise, the franchise or any rights or privileges granted therein, without obtaining the prior, written consent of the City Council. Any request to transfer or assign the franchise must be in writing and must be submitted to the City at least 120 days prior to the effective date of such sale, transfer, or assignment. (B) Recommendation to City council. Upon receipt of a written request to sell, transfer, lease, assign, sublet, mortgage, or otherwise dispose of an Official Police Tow Service franchise, the City's Chief Executive Officer shall investigate the proposed transferee or assignee and determine whether such proposed transferee or assignee is qualified to serve as an Official Police Tow Service operator pursuant to the criteria and requirements set forth in this chapter and contained in the franchise agreement, and shall make a recommendation to the City Council. (C) Change of control defined. The prohibition against the sale, transfer, lease, assignment, subletting, mortgage, or disposal of any interest in the franchise shall apply to any change in control of the Official Police Tow Service operator. The word CONTROL as used herein is not limited to a change in major stockholders or partners of the Official Police Tow Service, but also includes actual working control in whatever manner exercised. In the event that an Official Police Tow Service operator is a corporation, prior written consent of the City Council shall be required where ownership or control of more than 49% of the voting stock of the tow truck operator is acquired by a person or group of persons acting in concert, none of whom own or control the voting stock of the Official Police Tow Service operator, either 6 singularly or collectively, as of the effective date of the franchise. Provided, however, that nothing in this provision shall be construed to require the prior authorization of the City Council for any transfer of the franchise from an Official Police Tow Service operator to a wholly owned subsidiary. (D) Grounds for revocation of franchise. Any attempt to sell, transfer, lease, assign, sublet, mortgage, or otherwise dispose of an Official Police Tow Service franchise without the prior, written consent of the City Council shall be null and void and shall subject the offending Official Police Tow Service to cancellation, revocation or suspension of its franchise subject to the terms and procedures set forth in this chapter. OPERATING AND EQUIPMENT STANDARDS § 100.200 TOW TRUCK EQUIPMENT REQUIREMENTS. (A) Capabilities. Official Police Tow Services shall provide towing equipment capable of providing for the following services: (1) Recovery truck(s) with an adjustable boom with a minimum lifting capacity of at least five tons. (2) Wheel lift towing. (3) Roll back/flatbed towing. (4) Towing in parking garages. (5) Towing from off road areas. (6) Towing of large and oversized vehicles. (7) Towing of motorcycles without causing additional damage. (B) State requirements. All tow trucks shall be equipped as provided in the California Vehicle Code. (C) Minimum equipment available. Official Police Tow Services shall, at all times, have at least three fully equipped and operational tow trucks in service. All of the tow trucks in service must have a minimum capacity of one ton. At least one of the tow trucks in service must have a flatbed tow truck. At least one of the three tow trucks in service must have a five ton lifting capacity. (D) Unlocking vehicles. Every Official Police Tow Service shall be equipped for and have personnel proficient in unlocking locked vehicles, where feasible and practicable, and when requested to do so by authorized Police Department employees. § 100.210 RULES OF OPERATION. (A) Request for services. Official Police Tow Services shall provide towing service when: 7 (1) The owner or driver of a disabled vehicle is unable, or fails, to specify a garage or tow service; or (2) A disabled vehicle presents a hazard; or (3) An authorized Police Department employee requests a towing service for the purposes of storing or impounding a vehicle. (B) Business hours. Official Police Tow Service's business office shall be located within the storage yard and attended at all times for servicing the public and the City from 8:00 a.m. to 5:00 p.m., Monday through Friday, except for the holidays of January 1, known as New Year's Day; third Monday in January, known as Dr. Martin Luther King Jr's Birthday; third Monday in February, known as Washington's Birthday/President's Day; last Monday in May, known as Memorial Day; July 4, known as Independence Day; first Monday in September, known as Labor Day; the second Monday in October, known as Columbus Day; November 11, known as Veteran's Day; fourth Thursday in November, known as Thanksgiving Day; and December 25, known as Christmas Day. If January 1, July 4, November 11 or December 25 fall upon a Sunday, the Monday following is a holiday and if they fall upon Saturday, the preceding Friday is a holiday. (C) Signs required. (1) An Official Police Tow Service's business office shall have a sign posted including the company name, address, phone number, and hours of operation, clearly visible from the roadway. (2) An Official Police Tow Service shall maintain a sign listing the rates and charges of all towing and storage services offered. Such rates sign shall be conspicuously placed in the business office or such other places where customer financial transactions take place. (3) Each Official Police Tow Service shall comply with Cal. Vehicle Code § 27907 regarding signs on tow trucks. (D) Release or availability of vehicles. (1) An Official Police Tow Service may collect an additional charge for release of vehicles after normal business hours. (2) An Official Police Tow Service shall release vehicles stored or impounded by the Police Department, pursuant to authorization provided by appropriate employees of the Police Department. Such authorization shall be in writing on a form provided by the Police Department. (3) All vehicles stored or impounded as a result of a tow ordered by the Police Department shall be made available to the owner of the vehicle or his representative, any insurance agent, insurance adjustor, or any body shop or car dealer, for the purpose of estimating or appraising damages, except vehicles with a "HOLD FOR EVIDENCE" designation. (E) Available on demand. An Official Police Tow Service must be available to promptly respond 24 hours a day, seven days a week, 365 days a year, to all requests by the City for towing services. 8 (F) Professional attire. All operators of an Official Police Tow Service responding to a request for towing service by the City and/or Police Department shall appear in appropriate business attire, which shall include a shirt with the company logo of the Official Police Tow Service. If an operator fails to appear in appropriate attire, the officer on the scene may refuse to allow the Official Police Tow Service to provide towing service at that time. However, the response by the Official Police Tow Service shall still be counted as a turn in the rotation system described in this chapter. (G) Removal of hazards. After being dispatched by the City and/or Police Department to the scene, an Official Police Tow Service operator shall cooperate with the police officers in removing hazards and illegally parked vehicles as requested, including the complete cleanup of the scene by all Official Police Tow Service operators responding. It is the duty of the police officers to determine when such vehicle should be impounded or moved, and the Official Police Tow Service operator shall abide by their decisions. This requirement shall only apply to Official Police Tow Services summoned to a scene in response to an official request by the Police Department for tow services. (H) Towing of City vehicles. Each Official Police Tow Service shall tow all City police vehicles free of charge within the City's corporate limits. City police vehicles outside the City's corporate limits shall be towed at 75% of the established rates, as set forth in § 100.110(A) of this chapter. In addition, each Official Police Tow Service shall tow all other City vehicles, whether within or outside the City's corporate limits, at 75% of the established rates, as set forth in § 100.110(A) of this chapter. (I) Responsibility for own acts. Each Official Police Tow Service and its officers, employees and agents shall be responsible for their acts while performing duties pursuant to their respective franchise agreements as follows: (1) The owners of Official Police Tow Service participating in towing assignments by the City and/or Police Department shall be responsible for the acts of their employees while on duty. (2) Each participating Official Police Tow Service shall be responsible for damage to vehicles while in its possession caused- by the active or passive negligence of that Official Police Tow Service. (3) Each Official Police Tow Service shall be responsible for damage to persons or property caused by the active or passive negligence or willful misconduct of its employees en route to or from a City request for tow services. (4) Each Official Police Tow Service and its employees, drivers, and agents shall comply with all applicable federal, state, and local laws, including but not limited to all applicable provisions of the California Vehicle Code. (J) Liability insurance. Each Official Police Tow Service shall procure and maintain, at its sole cost, a policy of public liability insurance in an amount and form acceptable to the City Risk Manager. Such liability policy shall be maintained in full force and effect for the entire term of the tow company's franchise agreement and proof of such public liability insurance shall be provided to the City on demand. 9 (K) Indemnity. Each Official Police Tow Service agrees to protect, indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, demands, or liability from or relating to loss, damage, or injury to persons or property in any manner whatsoever arising out of or incident to the Official Police Tow Service's franchise with the City or with the Official Police Tow Service's performance of work under such franchise, including, without limitation, all consequential damages caused in the preparation to respond to an official police request for towing services, in providing official police towing services and subsequent storage of vehicles, and in other related maintenance activities, whether such claims are caused by the negligence of the tow company or its agents and employees. (L) Records and offices subject to inspection. (1) All Official Police Tow Service's records, equipment, and storage facilities will be subject to periodic checks by the City and/or Police Department or other City investigators during normal business hours. (2) Every Official Police Tow Service shall maintain all offices, storage facilities and equipment in a neat, clean and organized manner. (3) Every Official Police Tow Service shall provide access to employees of the City at any time during normal business hours, for the purpose of inspection or audit to determine that the objectives and conditions of the Official Police Tow Service's franchise with the City are being fulfilled. (4) An Official Police Tow Service shall record its time in and its time out on every tow truck assignment. Such records shall be available and open to City examination. (M) Communications Requirements. All Official Police Tow Services shall comply with the following: (1) Official Police Tow Service shall maintain a telephonic point of contact capable of receiving City requests for towing services 24 hours a day. (2) Each Official Police Tow Service shall require its internal dispatch to retain data and records relating to the City's requests for towing services on premises for the term of the franchise. (3) Each Official Police Tow Service shall require the telephonic point of contact to promptly accept and relay requests for towing services made by the City. (4) Each Official Police Tow Service shall install and maintain at all times during the term of its franchise with the City, communications between their tow vehicle(s) and the official telephonic point of contact. This communication may be either by two way radio or cellular telephone. (5) Each Official Police Tow Service shall maintain a 24 hour, per day communication contact with their tow vehicle(s). (6) Each Official Police Tow Service shall maintain a 24 hour per day telephone service to receive calls from the public. 10 (N) Vehicle storage facilities. Every Official Police Tow Service shall have a secure and environmentally safe vehicle storage facility with a minimum of 15,000 usable square feet. (1) The vehicle storage facility must be located within the corporate City limits of the City. (2) The vehicle storage facility must be completely enclosed by a six foot high wall or fence with no holes, gaps, or other unsecured openings, and a gate. The wall or fence shall have two or more strands of barbed wire installed in such a manner so as to discourage access over the top of the wall or fence, or the wall or fence shall be a minimum of eight feet in height without barbed wire. All gates into the storage yard shall meet the same standards required of the wall or fence. Any damage to walls, fences or gates which allows, or could potentially allow, unauthorized access to the vehicle storage facility must be repaired within 24 hours. (3) The vehicle storage facility shall have adequate lighting, and comply with all applicable building codes, zoning regulations, environmental laws and regulations, and any and all other applicable laws, rules and regulations established by federal, state, county and City governments. (4) Security at the vehicle storage facility shall be adequate to preclude theft, vandalism, or damage by activity while in the tow operator's establishment. The view to all vehicles must be obstructed from the roadway. No vehicles shall be left parked or stored on the public streets at any time. The Official Police Tow Service operator must provide off-street parking for its equipment and be able to accommodate at least four additional vehicles for customer parking. Storage vehicles should be secured away from the customer parking area and on-site office area. (5) Each Official Police Tow Service operator shall conspicuously post a tag on the windshield of all vehicles ordered impounded by the Police Department. No vehicle ordered impounded by the Police Department shall be released by the Official Police Tow Service operator until said operator has verified that the applicable City release charges have been paid and obtained written authorization from the Police Department to release a particular vehicle. (6) Each vehicle storage facility must have adequate storage facilities to provide storage of four vehicles within an enclosed area, totally protected from the weather, contamination or handling by unauthorized person(s). The Police Department will designate when a vehicle is to be placed into inside storage and may place a seal on each door of the vehicle and/or door(s) of the impound facility. Vehicles placed into inside storage shall not be removed therefrom without written authorization from the Police Department. (7) Each vehicle storage facility must provide an inspection area for authorized members of the Police Department. Such area shall have, at a minimum, a covered inspection area (roof) with a paved (concrete or asphalt) surface, and an inspection pit or vehicle lift. 11 (8) No Official Police Tow Service shall perform any work upon any vehicle stored or impounded by the Police Department without first obtaining written authorization from the Police Department and the registered owner of the vehicle. (9) Each Official Police Tow Service shall not dispose of any vehicle stored or impounded by official request of the Police Department, through any process whatsoever, without first obtaining written authorization from the Police Department to dispose of the vehicle. (0) Unclaimed vehicles. When disposing of unclaimed vehicles, Official Police Tow Services shall abide by all federal, state and local laws pertaining thereto. (P) Official storage lot. All vehicles stored or impounded as a result of a tow ordered by the Police Department shall be towed directly to an official storage lot unless the Police Department or other person legally in charge of the vehicle requests that it be taken to some other location. Vehicle release fees shall be established by resolution of the City Council. § 100.220 RESPONSE TIME. (A) Average and maximum response time. Each Official Police Tow Service agrees that, for any 30 day period, the average response time pursuant to requests for tow service by the police department, shall not exceed 25 minutes. Each Official Police Tow Service also agrees that the maximum response time for any single request for tow service by the Police Department shall not exceed 30 minutes. As used in this section, RESPONSE TIME is defined as the elapsed time between the relaying of the tow service request to the answering service and arrival of the tow vehicle on the scene. (B) Delay. When it becomes evident that there will be a delay in responding to a request for towing service, the responding Official Police Tow Service shall advise the Police Department of this delay and the reason for the delay. § 100.230 ROTATION SYSTEM. (A) Rotation list. Each Official Police Tow Service designated as an Official Police Tow Service shall be placed on a "rotation list" in an initial order to be determined by the Police Department. The rotation list shall be used whenever a driver or owner of a disabled vehicle is unable to specify a particular garage or tow service, or whenever an authorized Police Department employee requests the storage or impounding of a vehicle. (B) Turns in rotation. Each Official Police Tow Service shall be called, in turn according to the established rotation list, to respond to a Police Department request for towing service and, when in turn, shall have exclusive right to provide service as follows: (1) The Official Police Tow Service at the top of the order on the rotation list shall have preference to tow all vehicles from a specific scene, provided that Official Police Tow Service responds with all equipment needed to accomplish the tows within the response time specified herein. (2) Whenever an Official Police Tow Service cannot respond with all equipment needed to accomplish all tows at a specific scene within the response time specific 12 herein, the next Official Police Tow Service on the rotation list shall be called to provide service to the remaining vehicle(s). (C) Loss of turn in rotation. Whenever an Official Police Tow Service cannot, for any reason, respond with any equipment needed to accomplish the requested service within the response time specified herein, that Official Police Tow Service shall be passed over and the next Official Police Tow Service on the rotation list will be called. The Official Police Tow Service shall become eligible to provide service again only in its next turn in rotation. (D) Exceptions. (1) Whenever the driver or owner of a disabled vehicle specifies a particular club, association or tow service to be called to provide service, such calls shall not constitute a "rotation" call. (2) Whenever a Police Department employee determines that an emergency exists because an Official Police Tow Service is unable, for any reason, to provide adequate tow service, the Police Department employee shall have the right to have such duties performed by any other means available. (3) Whenever an Official Police Tow Service is called to tow a City police vehicle within the City's corporate limits, such call shall not constitute a "rotation" call. § 100.235 NON-DISCRIMINATION. In the performance of its duties under this chapter, an Official Police Tow Service shall not discriminate against any member of the public, employee, subcontractor, or applicant for employment because of race, color, religion, ancestry, sex, national origin, disability, sexual orientation, or age. CANCELLATION, REVOCATION OR SUSPENSION OF FRANCHISE § 100.250 GROUNDS FOR CANCELLATION, REVOCATION OR SUSPENSION. The franchise agreement entered into between City and Official Police Tow Service pursuant to § 100.030, shall be subject to cancellation, revocation or suspension by the Chief Executive Officer either as a whole or as to any person or vehicle described therein. The procedure for such cancellation, revocation or suspension is set forth in § 100.260. (A) Notice and contents of notice. The Official Police Tow Service shall be given five days written notice to appear before the Chief Executive Officer or his or her designee to show cause why the franchise should not be revoked, suspended, or canceled for any of the reasons set forth below. (B) Basis for action. A franchise may be revoked, suspended, or canceled for any of the following reasons: (1) An Official Police Tow Service fails to pay any City business license fees or other fees provided in the franchise agreement or by the Baldwin Park Municipal Code; or 13 (2) An Official Police Tow Service breaches any rules, regulations, or conditions set forth in the franchise agreement or the Baldwin Park Municipal Code; or (3) An Official Police Tow Service, or any person having any ownership interest in that Official Police Tow Service or any employee of that Official Police Tow Service, violates any federal, state or local law; or (4) An Official Police Tow Service fails to maintain a satisfactory level of service to the police or public; or (5) An Official Police Tow Service fails to keep any tow vehicle in safe condition and good repair; or (6) An Official Police Tow Service fails to use distinctive coloring, monogram, or insignia in compliance with Cal. Vehicle Code § 27907; or (7) An Official Police Tow Service deviates from the schedule of rates set forth in the franchise; or (8) An Official Police Tow Service passes on a tow assignment more than four times in any calendar month. PASSING is defined as refusing, for any reason, any tow assignment from the Police Department, including, without limitation, the towing of City vehicles at no charge; or (9) An Official Police Tow Service fails to respond to requests for tow service by the Police Department within the response time established by § 100.220; or (10) An Official Police Tow Service commits fraud or deceit upon the City, including, without limitation, falsifying data and records relating to the City's requests for towing services, falsifying the number of official police tow services performed, falsifying the response times to City requests for tow services; or (11) An Official Police Tow Service commits fraud or deceit upon any person to whom that Official Police Tow Service provides tow truck services; or (12) An Official Police Tow Service defaults on the performance of its material obligations under this chapter or the franchise and fails to cure such default within ten calendar days after receipt of written notice of the default and a reasonable opportunity to cure the default; or (13) An Official Police Tow Service fails to provide or maintain in full force and effect the insurance coverage as required by this chapter and as set forth in the franchise agreement; or (14) An Official Police Tow Service violates any order or ruling of any regulatory body having jurisdiction over the Official Police Tow Service relative to its tow truck business, unless such order or ruling is being contested by that Official Police Tow Service by appropriate proceedings conducted in good faith; or (15) An Official Police Tow Service becomes insolvent, unable or unwilling to pay its debts and obligations, or is adjudged to be bankrupt. 14 § 100.260 PROCEDURE FOR ACTION AGAINST OFFICIAL POLICE TOW SERVICE. Whenever the City determines that an Official Police Tow Service has violated any applicable federal, state or local law, or has violated any provision of the franchise between the Official Police Tow Service and the City, the City shall give that Official Police Tow Service written notice of the violation and an opportunity to be heard on the matter in accordance with the following procedures: (A) Written notice. The City shall notify the offending Official Police Tow Service in writing of any and all violations. Such notice shall be delivered to the particular Official Police Tow Service in violation by personal delivery or by registered or certified mail, return receipt requested, shall clearly set forth the specific violation, shall demand that the offending official police tow service cure the violation, and shall set forth the time period for curing the violation. The time period for curing a violation shall be determined by the Chief Executive Officer, or his or her designee, based on the nature of the violation, but under no circumstances shall the time period to cure be less than ten calendar days. If the Official Police Tow Service fails to correct the violation within the time prescribed by the notice, or if the official police tow service fails to commence good faith efforts to correct the violation within the time prescribed in the notice, the City shall temporarily suspend the Official Police Tow Service's franchise with the City pursuant to the provisions of division (B) of this section or shall give the Official Police Tow Service 14 calendar days written notice of a hearing before the Chief Executive Officer, or his or her designee. The written notice shall specify the alleged violations and the recommended action to be taken. (B) Temporary suspension. For equipment violations or business omissions, where the Chief Executive Officer desires to provide an Official Police Tow Service an additional opportunity beyond the initial notice to correct violations or omissions, the Chief Executive Officer, or his or her designee, may suspend that Official Police Tow Service from providing service for a period of time, not to exceed seven calendar days. Such suspension shall not be considered punitive and shall be for the specific purpose of providing Official Police Tow Service time to correct specified violations or omissions. If the Official Police Tow Service still fails to take corrective action during the temporary suspension period, the City shall give that Official Police Tow Service 14 calendar day's written notice of a hearing before the Chief Executive Officer, or his or her designee. The written notice shall specify the alleged violations and the recommended action to be taken. (C) Suspension pending hearing. For all substantive violations of law or the provisions of the franchise agreement between the Official Police Tow Service and the City, or for refusal to correct violations after proper notice is served upon the offending Official Police Tow Service pursuant to divisions (A) and/or (B) of this section, where the Police Department intends to take punitive action against the offending Official Police Tow Service or.revoke the franchise in its entirety, the Chief Executive Officer or his or her designee, may suspend the offending Official Police Tow Service from providing service for a period of time, not to exceed 14 calendar days, in preparation for a hearing. (D) Informal hearing. The Chief Executive Officer or his or her designee, shall conduct such hearing and may receive information from any source deemed relevant to the 15 inquiry. The purpose of the hearing shall be to determine the factual basis of the allegation(s) against the Official Police Tow Service. (1) The hearing shall be informal in nature. (2) Formal rules of evidence (California Evidence Code and/or the Federal Rules of Evidence) shall not apply. (3) The offending Official Police Tow Service shall have the opportunity to respond to the allegations and present information relevant to Official Police Tow Service's defense. (4) At the conclusion of the hearing or within a reasonable time thereafter, not to exceed ten working days, the Chief Executive Officer, or his or her designee, shall make a finding as to whether the allegation(s) are "founded" or "unfounded." (5) Upon a finding that the allegation(s) are "founded," the Chief Executive Officer, or his or her designee, shall determine the appropriate sanction to be taken against the offending Official Police Tow Service. (a) The Chief Executive Officer may extend the suspension of the offending Official Police Tow Service for a period of time, not to exceed 30 additional calendar days, or; (b) The Chief Executive Officer may permanently revoke the offending Official Police Tow Service's franchise and remove the Official Police Tow Service from providing service in response to Police Department request; or (c) The Chief Executive Officer may impose such other sanction as he or she determines is appropriate in light of the nature of the violation and the relevant circumstances. (6) The Chief Executive Officer, or his or her designee shall notify the offending Official Police Tow Service of his or her finding and/or the sanctions to be imposed, in person, by registered mail, or by written notice hand -delivered to that Official Police Tow Service's business office. (E) Appeals. Any Official Police Tow Service aggrieved by a decision of the Chief Executive Officer pursuant to this section may appeal the finding of or the sanction imposed by, the Chief Executive Officer to the City Council. Any such appeal must be filed with the City's Chief Executive Officer in writing within five business days of the Official Police Tow Service's receipt of the decision of the Chief Executive Officer. (1) The City's chief executive officer shall schedule an informal hearing within ten days of receiving an appeal from the Official Police Tow Service and shall notify the Official Police Tow Service in writing of such hearing at least five calendar days prior to the hearing date. The same procedures set forth above for the hearing by the Chief Executive Officer or his or her designee, shall apply to the hearing before the City Council, if any. 16 (2) After hearing the evidence from both sides, the City's chief executive officer shall issue a written decision within ten days of the hearing. The decision of the City's chief executive officer is final. (3) Any person aggrieved by the City administrator's decision may file a writ of administrative mandamus pursuant to the Cal. Civil Code § 1094.5 within 90 days of the date the City administrator issues his or her decision. § 100.270 LIQUIDATED DAMAGES. (A) Fines and penalties. Each Official Police Tow Service agrees that an Official Police Tow Service's failure to meet the average response time for any 30 day period, or failure to meet the maximum response time for any single request for tow service, will result in damages being sustained by the City. Such damages are, and will continue to be impracticable and extremely difficult to determine. Each Official Police Tow Service agrees to pay the City $250 each and every time that Official Police Tow Service fails to meet the average response time requirements for any 30 calendar day period. Each Official Police Tow Service agrees to pay the City $100 each and every time that Official Police Tow Service fails to meet the maximum response time for any single request for tow service by the Police Department. Each Official Police Tow Service further agrees that said sums are the minimum value of the costs and actual damages caused by failure of an Official Police Tow Service to complete service within the allotted time period. Such sum is a liquidated damage and shall not be construed as a penalty. (B) Hearing. Prior to the imposition of such liquidated damages against a particular Official Police Tow Service, that Official Police Tow Service shall be entitled to a, hearing as provided herein. Such hearing shall be conducted in accordance with § 100.260. Section 2.The Chief Executive Officer or its designee is authorized to take action as may be necessary to implement this ordinance. Section 33. The Mayor or presiding officer of the City of Baldwin Park City Council is hereby authorized to affix his/her signature to this Ordinance signifying its adoption by the City Council of the City of Baldwin Park. Section , The City Clerk of the City of Baldwin Park shall certify to the adoption of this Ordinance and cause the same to be posted and/or published as required by law. Section 5.. This Ordinance shall go into effect and be in full force and operation from and after thirty (30) days from the date of its final passage and adoption. ,Section 6. If any chapter, section, subsection, subdivision, paragraph, sentence, clause or phrase, or portion of this Ordinance, or the application thereof to any person, is for any reason held'to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance or its application to other persons. The City Council hereby declares that it would have adopted this Ordinance and each chapter, section, subsection, subdivision, paragraph, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions of the application thereof to any person, be declared invalid or unconstitutional. 17 PASSED AND APPROVED ON of MANUEL LOZANO, MAYOR STATE OF CALIFORNIA 1 COUNTY OF LOS ANGELES CITY OF BALDWIN PARK 2018 I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on February 21, 2018. That thereafter said Ordinance No. 1407 was duly approved and adopted at a regular meeting of the City Council on by the following vote: AYES: NOES: ABSENT: ABSTAIN: Alejandra Avila City Clerk Councilmember: Councilmember: Councilmember: Councilmember: 18 ITEM NO. 1 STAFF REPORT TO: %% TO: Honorable Mayor and City Council members i .., HUB OF ,, A "THE '`�FROM: Sam Gutierrez, Interim Director of Public Works sAN/GABRIEI. i DATE: February 21, 2018 VALLEY'. SUBJECT: AWARD OF BID FOR CITY PROJECT NO. 2018-0220 RESIDENTIAL STREET REHABILITATION PROJECT SUMMARY This item will award the contract for City Project No. 2018-0220 — Residential Street Rehabilitation to Gentry Brothers, Inc., in the amount of $653,070.00. This is the first of two (2) paving projects planned for the Fiscal Year 2017/2018. The project will rehabilitate approximately 375,000 SF of asphalt concrete pavement encompassing 11 segments of residential streets. The project also includes a segment along Ramona Boulevard between Maine Avenue and Bogart Street. FISCAL IMPACT There is no fiscal impact to the General Fund. The following table lists the budget available for the Project: RECOMMI':,'NDATION It is recommended that the City Council: 1. Approve and award the contract to Gentry Brothers, Inc. in the amount of $653,070.00; and, 2. Authorize the Mayor and City Clerk to execute the contract for the residential street rehabilitation work. BACKGROUND On August 2, 2017, at the regular meeting City Council approved the 2017/2018 CIP Budget which included funding appropriations for street paving improvements comprised of Prop C, Measure M, Measure R, Surface Transportation, Traffic Congestion and Grant funds. This project represents the first of two (2) planned phases for the appropriation. The project consists of paving a total of 12 street segments primarily in residential areas with the exception of the paving of Ramona Blvd. from Maine Ave. to Bogart Ave. Proposed improvements include cold mill and AC overlay, removing and replacing concrete sidewalk, curb and gutter, upgrading and construction of new accessibility ramps, adjusting maintenance sewer and storm drain covers to grade, installing striping and pavement signage and all appurtenant work per the plans and specifications. N DISCUSSION On February 15, 2018 a total of six (6) bids were received and checked for errors, and all were determined to be valid. The following is a summary of bids received. 1410401 --we 1 Gentry Brothers, Inc, Irwindale, CA $653,070.00 2 Sully -Miller Contracting Co. Brea, CA $657,320.00 Sequel Contractors, Inc. Sante Fe Springs, CA . ...........,, $655,455.00 . 4 _. a.. .... Hardy & Harper, Inc. .........._. Santa Ana, CA $676,000.00 5 Al.�,...m 1 American Asphalt Corona, CA $677,770.00 6 Palp, Inc. DBA Excel Paving Co. bongeach, CA $711,965.00 The lowest responsive and responsible bid was from Gentry Brothers, Inc., of Irwindale, CA. Staff has checked d verified references w recommends that the City Councilmove forward with the award o contract for project. -d the construction work2018 and will be completed in forty-five (45) working days on April 19, 2018. ENVtR0NMEN'rA1,, REVIEW The subject street rehabilitation project is exempt from the California Environmental Quality Act (CEQ pursuant to a Class I (Section 15301, Existing - rexemption, which includes t pedestrianrepair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicyc and -s (this includes road grading # purpose opublic - existing use. LEGAL REVIEW This report been _ -w and approved by the City Attorney as to legal formand content. � - r ILII SII � , I ILII II# A7 ITEM NO. ' STAFF REPORT SALO TO: Honorable Mayor and City Councilmembers ca / 'V FROM: Robert N. Tafoya, City Attorney THE - `" AN GAWE 1. DATE: February 21, 2018 v AL Y ' SUBJECT: A REQUEST FOR CONSIDERATION OF A MUNICIPAL 0°"' (ZONING) CODE AMENDMENT BY URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING THE MUNICIPAL CODE CHAPTER 127 -COMMERCIAL CANNABIS SUMMARY The proposed amendment to Chapter 127 in the zoning code will be minor in nature. The only change will allow any permit holder to change their location to allow for increased capacity without City Council approval as long as the new location is in an approved zone and meets all setbacks. This amendment to the Commercial Cannabis will be adopted as an Urgency Ordinance and will go into effect immediately if approved by a 4/5th vote of the City Council. FISCAL IMPACT This Urgency Ordinance has no Fiscal Impact on the General Fund. RECOMMENDATION Staff recommends that the City Council conduct a Public Hearing and, thereafter, waive the reading and adopt by title only Urgency Ordinance entitled, "AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK CALIFORNIA, AMENDING THE MUNICIPAL CODE CHAPTER 127 — COMMERCIAL CANNABIS" CEQA In accordance with the provisions of the California Environmental Quality Act (CEQA), Section 15061 (b) (3) of Chapter 3, Title 24, it has been determined that the proposed Code Amendment project will not have an impact upon the environment. BACKGROUND/DISCUSSION Pursuant to California Government Code Section 36937 an ordinance may be adopted without the need to bring it back for a second reading. By adopting the ordinance as an urgency ordinance, the proposed amendments to the ordinance will go into effect immediately upon adoption. The City must make a finding that the urgency ordinance is necessary for the immediate preservation of the public peace, health or safety and must pass the urgency ordinance by at least a 4/5th vote. The factual basis for approving this amendment is that some permit holders do not have a large enough space to conduct the full operations under their permit. These permitees want to secure additional larger premises but the current ordinance inadvertently prohibits relocation without City Council approval. The City of Baldwin Park applicants will be severely prejudiced if they cannot expand for full operation and if this amendment is not approved on an emergency basis. Based on this factual background adopting this -urgency ordinance is necessary for the immediate preservation of the public peace; health and safety in that the residents of Baldwin Park requires this minor amendment to the Ordinance. LEGAL REVIEW Page 2 This Staff Report and the Urgency Ordinance has been reviewed by the City Attorney's Office as to form and content. ALTERNATIVES The City Council may determine that the current limit of 15 permits is desirable. ATTACHMENTS Copy of the full text of this Ordinance will be provided under separate cover. 1 ITEM NO STAFF REPORT F Im %ffiell ; pia XTO: Honorable Mayor and City Councilmembers Hu�,Or , FROM: Gustavo Ronao, Director of Community Development Amy L. 1larbin, AICP, City Planner NALLEY"., DATE: February 21, 2018 SUBJECT: A REQUEST FOR CONSIDERATION OF A PROPOSED AMENDMENT TO THE CITY'S MUNICIPAL CODE (SIGN REGULATIONS) ADDING DEVELOPMENT STANDARDS FOR ELECTRONIC READER BOARD SIGNS (LOCATION: COMMERCIAL AND INDUSTRIAL, ZONED PROPERTIES; APPLICANT CITY OF BALDWIN PARK; CASE NUMBER: AZC-188) SUMMARY This report requests City Council consideration of an amendment to the Municipal Code adding development standards for electronic reader board signs within the Commercial and industrial Zones. FISCAL IMPACT There is no fiscal impact associated with this item. RECOMMENDATION Staff and the Planning Commission recommend that the City Council open the public hearing and following the public hearing: Introduce for first reading, by title only and waive further reading, Ordinance 1405, entitled, "AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING SECTION 153.170.090.0 AND AMENDING TABLE 153.170.080 RELATING TO ELECTRONIC READER BOARD SIGNS.". BACKGROUND ('JL1F(')RNL1 ENf71,R0N ,,1II,NI11L t1,4LI )" ACT(t'ED') In accordance with the provisions of the California Environmental Quality Act (CEQA), Section 15061 (b) (3) of Chapter 3, Title 24, it has been determined that the proposed Code Amendment project will not have an impact upon the environment. NOTICING Since the properties potentially impacted by the proposed Code Amendment numbers greater than 1,000, Notices of Public Hearing for the Code Amendment was published in the San Gabriel Valley examiner on February 8, 2018 and posted at City Hall, Baldwin Park Community Center, and Barnes Park on Thursday, February 8, 2018. DISCUSSION On October 15, 2014, the City Council held a Study Session regarding electronic reader board signs and temporary signs for new businesses. Staff provided a brief summary of the existing development standards contained in the Code and provided some proposed development standards should the City AZC-188 February 21, 2018 Page 2 Council directed staff to move forward with a proposed Code Amendment. The Code was originally amended via Ordinance 1371, in April 2015. Ordinance 1371 was approved 4-0 with one Councilmember absent. 'However, through subsequent amendments relating to the Sign Regulations as a result from outside lawsuits against the City, the development standards for electronic reader boards was inadvertently omitted and deleted from the City's Sign Regulations in the Code. An electronic reader board is defined as a sign that incorporates changeable messages which may be changed by electronic processes or by remote control. The following on the next page are development standards for any proposed electronic reader boards: a) • Design Review would be required as well as a Conditional Use Permit; and b) May only be allowed in conjunction with businesses that encompass 3 -acres or more within the C-2, F -C, I -C, and I zones, and located along a designated truck route; and c) Proposed electronic reader boards shall not face residentially zoned property or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as designated through the conditional use permit process; and d) Message duration of a minimum of eight (8) seconds and messages changes between 2 seconds and 5 seconds; and e) Hours of operation; and f) Contrast—Reader boards shall be adjusted to maintain contrast between the sign face and surrounding areas; and g) Illumination control to avoid spillover and light trespass onto adjacent properties; and PLANNING COMMISSION ACTION This item was heard by the Planning Commission at their February 24, 2018 meeting. No one spoke during the public hearing on the item. Ultimately the Planning Commission voted 5-0 recommending that the City Council adopt the Code Amendment adding development standards for electronic reader board signs into the City's Municipal Code. FINDINGS OF FACT 1) The amendment is consistent with the goals, policies and objectives of the General Plan in that it allows for commodity uses such as recycling buy-back facilities the ability to utilize updated technology to reflect the changing pricing schedules as well as provide for reader board signage in areas of the City to drawn in visitors as well as the public's attention to areas where reader board signage which is complementary and compatible with the respective zoning designation; and 2) The amendment, which will only apply to properties within the Commercial, Industrial and Mixed use zones provided a conditional use permit is first obtained, will not impact sensitively zoned areas such as residential zones or sensitive uses such as hospitals, residential uses and schools. Furthermore, proposed development standards require that electronic reader board signs only be permitted on properties larger than three (3) acres and along city designated truck routes; and C:\Users\DBetancurWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\IU55ZWM7\AZC-188 Readerboard Language doc AZC-188 February 21, 2018 Page 3 3) The amendment promotes public health, safety and general welfare in that it will allow for the promotion of activities at larger commercial, industrial and mixed use sites to the public and residents while maintaining the sensitivity of the residential zones as well as sensitive uses such as hospitals, convalescent facilities and schools; and 4) The amendment serves the goals and purposes of the Zoning Code and General Plan Economic Development Element as it allows for the promotion of commercial activities such as dining establishments or City activities to not only residents, but the general public. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES The City Council could elect not to approve these modifications and as a result, electronic reader board signage would not be permitted and new businesses would have to comply with the existing regulations relating to temporary signage contained in Section 153.170.060 of the City's Municipal Code. ATTACHMENTS #1, Red -Line Pages of the Zoning Code `Sign Regulations ', relating to Electronic Reader Boards #3, Draft Planning Commission Minutes, January 24, 2018 #5, City Council Ordinance 1405 C:\Users\DBetancur\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content 0utlook\IU55ZWM7\AZC-166 Readerboard Language,doc ORDINANCE NO. 1405 AN ORDINANCE OF CITY COUNCIL OF THE CITY OF BALDWIN PARK ADDING SECTION 153.170.090.0 AND AMENDING TABLE 153.170.080 RELATING TO ELECTRONIC READERBOARD SIGNS. WHEREAS, signs located within the City can provide a reliable means of advertising for a business, they also can be detrimental to the safety, aesthetics and general welfare of the community without development standards; WHERAS, larger businesses with three (3) or more acres, along major thoroughfares would desire alternatives to standard static signs to promote their business within the City of Baldwin Park; and WHEREAS, the overall intent of proposed amendments is to provide additional support for existing and newly established businesses and larger businesses and not circumvent, the intent subchapter 153.170 relating to urban design, vehicular and pedestrian safety, visual quality, and communication. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The foregoing recitations are hereby adopted by the City Council as findings. Based on those findings, the City Council determines the public health, safety and general welfare of the City of Baldwin Park, its residents, property owners, businesses and visitors can be enhanced by amending the Baldwin Park Municipal Code (BPMC) to allow electronic readerboard signs with development standards it is in the best interest of the community to amend the BPMC accordingly. SECTION 2. Based on the foregoing findings and determinations, the BPMC is amended to add Section 153.170.090.C, to read as follows: C. Electronic Readerboard Signs. 1. Sign Defined. An Electronic Readerboard Sign is a sign that incorporates changeable messages which may be changed by electronic processes or by remote control. 2. Applicability and Review. Electronic Readerboard Signs are allowed, subject to approval of a Conditional Use Permit and Design Review, for businesses with a minimum of three (3) acres (for the overall business), within the C-2, F -C, I -C and I Zones and along a designated truck route. This sign type may be installed in lieu of, but not in addition to, freestanding and/or monument signage permitted on-site. Ordinance 1405 - Paae 2 a. Design review shall include review of the following sign elements: sign style, sign height, sign size, number of other signs on the site, sign placement and sign materials, subject to the criteria established in this subsection. 3. Orientation. Signs shall not face residentially zoned properties or residential uses, schools, hospitals, convalescent hospitals and other sensitive land uses as deemed appropriate through the conditional use permit process. 4. Message Duration. Messages shall remain static for a minimum of eight (8) seconds. Message changes shall occur within a minimum of two (2) seconds and a maximum of five (5) seconds. 5. Activity. Messages on the Electronic Readerboard Sign shall rotate only during normal business hours or as deemed appropriate through the conditional use permit process. 6. Contrast. Electronic Readerboard Signs shall be adjusted to maintain contrast between the sign face and surrounding areas, subject to review and approval through the conditional use permit process. 7. Illumination. The following provisions apply to the illumination of Electronic Readerboard Signs: a. Automatic dimming controls shall be installed, either by photocell (hardwired) or via software settings, in order to bring the lighting level down to avoid spillover and light trespass onto abutting or adjacent properties and to avoid glare at any time of the day. b. Electronic Readerboard Signs shall be adjusted to minimize the degree of brightness and glare. Lighting levels should be sensitive to the environment and react with natural light sources, subject to review and approval through the conditional use permit process. C. Sign illumination during nighttime hours may not exceed a maximum luminance level of 750 cd/m2 or Nits, regardless of the method of illumination. d. Electronic Readerboard Signs with external illumination, whether the lighting is mounted above or below the sign face or panel, shall fully shield all lighting fixtures or luminaries. SECTION 3. Based on the foregoing findings and determinations, the BPMC Table 153.070.080 is amended to read as follows: Table 153.170.080 'Maximum Sign Regulations by Zone _ ...... _........ Notes _ Maximum, Zone Sign Type Number R -G and Monument 1 R-3 Wall 1 Monument 1 per frontage C-1 an Electronic Readerboard Wall 1 or more Sign may be permitted, Monument 1 per frontage C-2, F -C, I -C, without freeway frontage Wall II 1 or more SecondaryI 1 or more Wall Freestanding C-2, F- C, I -C, with freeway frontage 1 Ordinance 1405 - Page 3 Maxinium 'Maximum Sign Area __..... Height Notes 24 sf 4..f t 36 sf 4 ft 32 sf 6 ft 50 sf 4ft� 64 sf 12 ft n, In lieu of a monument sign, g an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in 5153.170.90.0.. 2 sf of sign area per linear foot of primary building frontage 1 sf of sign area per linear foot of primary building frontage 1 sf of sign area per 1 linear foot of street frontage 6 ft 4 ft 80 ft 1. A maximum of 1 freestanding sign is permitted for lots with less than 800 linear feet of street frontage. One additional freestanding sign is permitted for lots with more than 800 linear feet of street frontage. For this purpose, a commercial center is considered a single lot. 2. Additional sign face area for monument signs may be granted in lieu of use of freestanding signs, per criteria established by the Director of Community Development. 1 Ordinance 1405 - Paae 4 Table 153.170.080 Sign Regulations by Zone each linear foot of primary building frontage SECTION 4. This ordinance shall go into affect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST; ALEJANDRA AVILA, CITY CLERK Maximum Maximum, Maximum, Zone Sign 'Type Number Sign area, Height Notes 3. In lieu of a freestanding sign, an Electronic Readerboard Sign may be permitted, subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in §-153.170.90.C. Monument 1 40 sf 20 ft In lieu of a monument sign, an Electronic Readerboard I Sign may be permitted, ,subject to approval of a Conditional Use Permit and Design Review, provided the sign complies with the provisions outlined in �f1 -..._ig , w ........ .. _ g153,170.90.C. .... W all -Wall ..... or more 1 sf osign area for 6 ft ` each linear foot of primary building frontage SECTION 4. This ordinance shall go into affect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST; ALEJANDRA AVILA, CITY CLERK Ordinance 1405 - Page 5 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on , 2018. Thereafter, said Ordinance No. 1405 was duly approved and adopted at a regular meeting of the City Council on �r 2018 by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: ABSTAIN: COUNCILMEMBER: ALEJANDRA AVILA, CITY CLERK N ��Wll ®r% TO: Honorable 'a d City Councilmembers 4/111 60 , 71�0' FROM: Michael Tay ief of Police February 21, 201 SUBJECT: CONDUCT A PUBLIC HEARING, AND FOLLOWING THE PUBLIl HEARING, APPROVE THE GRANT FUNDS PROVIDED BY TH ED SUMMARY This report seeks City Council approval for the Police Department to request $18,862.00 in Bureau of Justice Assistance (BJA) Justice Assistance Grant (JAG) Program funds. If approved, these funds will be utilized to upgrade portions of the Police Department's in-house security camera and recording system. FISCAL IMPACT There will be no negative impact to the General Fund. All funds necessary to purchase the needed equipment for this project will come from the BJA JAG funds. RECOMMENDATION It is recommended that the City Council accept and approve the federal guidelines for the funds requested. These federal guidelines require a public comment period. BACKGROUND The BJA JAG program awards funds annually to local municipalities for equipment and technology upgrades. The awards are based on local populations, and if approved by the City Council and authorized by the BJA, will result in an award of $18,862.00. The funds awarded from this grant will be used to reimburse the City for the costs of purchasing and installing in-house video cameras in the Police Department and City Jail. Current cameras are obsolete and low -quality. This project builds upon work done with 2016 JAG funds, which were used to provide infrastructure support into which these replacement cameras will integrate. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. OPTIONS Not applicable. ATTACHMENTS None. BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Pro... https://grarts.ojp.usdoj.gov/gmsexternal/applicationReview.do 6BJA FY 17 Edward Byrne Memorial Justice Assistance Grant0 ti (JAG) Program - Local Solicitation 2017-H326&CA-DJ ` �'.ryu �� Af:�pfi. td..l"]. �.�.u:':':u. sl" rldga Application: � Switch to... Review SF-424JI�i�;,� u�Rw„_ ,,, op. Application Handbook APPLICATION FOR 2. DATE SUBMITTED FEDERAL ASSISTANCE September 05, 2017 Overview 1. TYPE OF SUBMISSION _ .... 3_ .. ....... �w -- DATE RECEIVED BY STATE AP.P11 lnt 'Application Non -Construction iii'),(Di"II"n tion P'u `i�µ��l:.._lo oder o°n_n��t. ori U EIL -ra r n Attachments $,. f.. and Grtifintia rn re Review SF 424 t esd n m GMS Horne ..ff 4. DATE RECEIVED BY FEDERAL AGENCY &APPLICANT INFORMATION Legal Name City of Baldwin Park Address 14403 E. Pacific Avenue Baldwin Park, California 91706-4226 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 95-6005574 S. TYPE OF APPLICATION New 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 16.738 CFDA Edward Byrne Memorial Justice Assistance TITLE: Grant Program 12. AREAS AFFECTED BY PROJECT City of Baldwin Park 13. PROPOSED PROJECT Start Date: November 13, 2017 End Date: January 08, 2018 15. ESTIMATED FUNDING Federal $18,862 -- Applicant.............�........._..._....,.._...............----........ . .... ...........,............����..........$0 ...._.... .._--...... _.... ...w State .............,e.............__........ $0 Local $0 Other ����_._....__�... � ...... $0 Applicant Identifier State Application Identifier Federal Identifier Organizational Unit Police Department Name and telephone number of the person to be contacted on matters Involving this application Hofford, Chris (626) 214-1650 7. TYPE OF APPLICANT Municipal 9. NAME OF FEDERAL AGENCY Bureau of Justice Assistance 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT Audio/Video Security Camera System Upgrade of existing analog security camera system within its police and jail facilities. 14. CONGRESSIONAL DISTRICTS OF a, Applicant b. Project CA32 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Program has not been selected by state for review 1 of 2 9/5/2017,10:37 AM BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Pro... https://grants.ojp.usdoj.gov/g)iisextemal/applicationReview.d( 2 of 2 9/5/2017,10:37 AN BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Pro... haps://grants.ojp.usdoj.gov/grmeytemal/projecdnfor=tion-do BJA FY 17 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation 2017 -H3255 -CA -D., n � :P� u d i.U.:9:°a„ for re Lmsm denm'. Application: ) Switch to Application Handbook Project Information Overvaew .....�_�_� Descriptve Ttle ofApi)Rcarit"s Rrgject . �..... __ .. ----- - P21ica nt . ....... --------- — Audio/Video Security Camera System Upgrade of existing analog security camera system within its police and jail facilities. �n �DIYi°n�tummm ... .. ... �._ - __ . Areas Affed.ed by Project Pro" i ^ ,1-_1ni � jj 4� e 9 tl ..._..._� .. ��... �,__..�,� ..... _— ���� -- -- ....... City.�o.... f Baldwin Park qd et and Proposed IProject Att i -meat *Start Irate November/ 13/ 2017 End Date January/ 08/ 2018 I��.a,,,,,,..��........� Cei'tN��tNDInS � ... _.,��.�..�..._�.�..�_...._ _...... .. ..................�,.......�cm.,......,....._.....,. *Congressional Districts of , ,F .... �,....._...,�.._. pu- opt 1 32, CA Con ressional District m 9 Estimated F�u.undung . . . ....... -- - ---- ------- Federal) $18862.00 1i:ftgq g2tly _ � _. .._..� .... ............. ....lk.. ..... � uon ApplucairrV: $0.00 GMS IIII ir�rne State $0.00 x.0,9 G ff. Local 11 $0.00 Other $0.00 Program Incorne $0.00 DTAIL $18862.00 Continue 1 of 1 9/5/2017,10:39 AM mE'1 OMB APPROVAL NO.: 1121-0329 EXPIRES 7/3 U2016 11qdgr,J_lla _ aarq hae.l (1) Purpose: The Budget Detail Worksheet is provided for your use in the preparation of the budget and budget narrative. All required information (including the budget narrative) must be provided. Any category of expense not applicable to your budget may be letl blank, hidicate any a�Y��� 1+r�4a it ��( ��a��,�� �t�.l, l amoum in the rappNopHate cata:gory, il"applicable, (2) For each budget category, you can see a sample by clicking (11'o Vlevw emu 1H,er e) at the end of each description. (3) There are various hot links listed in red in the budget categories that will provide additional information via documents on the internet. (4) Record Retention: In accordance with the requirements set forth in 2 CIM Uljj y( y , all financial records, supporting documents, statistical records, and all other records pertinent to the award shall be retained by each organization for at least three years following the closure of the audit report covering the grant period. (5) The information disclosed in this form is subject to the Freedom of Information Act under 5 U.S.C. 55.2. A. Personnel — List each position by title and name of employee, if available. Show the annual salary rate and the percentage of time to be devoted to the project Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization. Include a description of the responsibilities and duties of each position in relationship to fulfilling the project goals and objectives. (Note: Use whole numbers as the percentage of time, an example is 75.50% should be shown as 75.50) VoVk�"'� ('Ro trrti�uuglk,.�'li,U Ilia PERSONNEL (FEDERAL) Computation Name Position Cost Salary Basis Percentage of Time Length of Time Year FEDERAL TOIAL. $0 I 11AMINNE I, t -N A, [o), EMERANIA. - - - ----------- - -- - - ----- . . ......... . . ....... TOTAL PERSONNEL $01 B. Fringe Benefits— Fringe benefits should be based on actual known costs or an,qq,roro,,,,,d by a Federal agency. If not based on an approved negotiated rate, list the composition of the fringe benefit package. Fringe benefits are for the personnel listed in budget category (A) and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation and Unemployment Compensation. (Note: Use decimal numbersfor the fringe benefit rates, an example is 7.65% should be shown as.0765)1 0 '1'4 M 3 a FRINGE BENEFITS (FEDERAL) FRINGE BENEFITS (NON-FEDERAL) FRING,K-MENVIJIMS AW TOTAL FRINcap .,owe 11,111; ---— $0 C. Travel —Itemize travel expenses of staff personnel by purpose (e.g., staff to training, field interviews, advisory group meeting, etc.). Describe the purpose of each travel expenditure in reference to the project objectives. Show the basis of computation (e.g., six people to 3 -day training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for trainees should be listed separately. Show the number of trainees and the unit costs involved. Identify the location of travel, if known; orifunknown, indicate "location to be determined." Indicate source of Travel Policies applied Applicant or Federal Travel Regulations. Note: Travel expenses for consultants should be included in the "ContractuaUConsultanV' category. f j, � 4f TRAVEL (FEDERAL) Purpose of Travel Location Computation Cost Basis for Number of Number of Item Cost Rate Rate Quantity People Trips Cost 1 $0.00 Meals Dai $0.00 Mile $0.00 Transtation: rtation: Round -tri .. $0.00 .............. Local Travel $0.00 Other $0.00 total So. FEDERAL TOTAL $01 ... . ........ THAD^,'L_NAXAA' TRAVEL (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for Numberof'Number of Cost Rate Quantity People Trips Lodging Night $0.00 Meals [3aY $0.00' m Mileage Mile $0,00 Trarss o tion �Round-tri $0.00 �..................._.,.� �.....�._�.._............__w�� �.......................���......��������. Local Travel $0.00 Other .. $0.00.. Subtotal $0.00 $a NON-FEDERAL TOT $0 TRA 1i lw .l'1 4 i 1"9.Nfid(CAMA, TOTAL VEL_ _ $0 D. Equipment—List n,,m , ,1r4°y4 ,ilrY��. items that are purchased (Note: Organization's own capitalization policy for classification ofequipment should be used). ExpoOble_ items should be included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technological advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project, and describe the procurement method to be used.I `ri ,i a mk , uuJrzawrigOAl e0, fiehHxui, EQUIPMENT (FEDERAL) g g surveillance system with 16 cameras in the jail facility and 16 cameras in the police The Baldwin Park Police Department is currently m an obsolete analog audio/video mmm........� �_�......� �.... p urrentl us" theility, including common areas open to the public. A second modem audio/video surveillance system has been installed in the City Hall parking structure, which also services Iltc general public and users ofthe Los Angeles County Metro commuter rail system. This upgrade will integrate the older cameras into the newer system's management system server and software platform. This step is being taken in lieu of buying a new second server for the jail and police facility cameras as 'a cost-saving measure. The existing server will also support future replacement of the analog cameras with digital units and allow for expansion of the system. This upgrade comprises 32 camera licenses required to integrate the 32 cameras into the second, modem server. It also comprises 6 video encoders capable of converting the audio/video signals from analog to digital format for all 32 cornet as, and it cont r tees 2 seri s r racks neccssaly tri rnao �. the envodcts and' interface them to the server. _. p "— ��.�_ _�� Computation Item Cost Quantity I Cost EXACQ TECH EVIP-OI SINGLE IP CAMERA/LICENSE �.. � � ...__ _ _ 32 $150.00 .. $4,800, AXIS 291 IU VIDEO SERV RACK 2 $525.00 $L050 AXIS Q7436 VIDEO ENCODER BLADE 6 $1,500.00 $9,000', Installation Labor1 .. _..._ ......... .... _ $2,400.00 $2,400 Sht Lhippto ._ ..... _.. ....__........_ .._.... 1 $55.0 .. W......_ __.. �._ . _ _. $55 Sales tax (CA 9%) _ 1 $1.557.45 $1557' FEDERAL TOTAL $18,862 g g surveillance system with 16 cameras in the jail facility and 16 cameras in the police The Baldwin Park Police Department is currently m an obsolete analog audio/video mmm........� �_�......� �.... p urrentl us" theility, including common areas open to the public. A second modem audio/video surveillance system has been installed in the City Hall parking structure, which also services Iltc general public and users ofthe Los Angeles County Metro commuter rail system. This upgrade will integrate the older cameras into the newer system's management system server and software platform. This step is being taken in lieu of buying a new second server for the jail and police facility cameras as 'a cost-saving measure. The existing server will also support future replacement of the analog cameras with digital units and allow for expansion of the system. This upgrade comprises 32 camera licenses required to integrate the 32 cameras into the second, modem server. It also comprises 6 video encoders capable of converting the audio/video signals from analog to digital format for all 32 cornet as, and it cont r tees 2 seri s r racks neccssaly tri rnao �. the envodcts and' interface them to the server. _. p "— ��.�_ _�� EQUIPMENT (NON-FEDERAL) mm .-._.�.��..�.�.....�_....� �.......... TOT EQ �.......�ww....�....�.....�..��..............._.�� .. ... . ..m_.._.. E. Supplies—List items by type (office supplies, postage, training materials, copying paper, and x i rFwl,i4 lw equipment items costing less than $5,000, such as books, hand held tape recorders) and show the basis for computation. Generally, supplies include any materials that are expendable or consumed during the course ofthe project. Ifp fi imp r' ku IL ramPry ii Iwai" � I e re SUPPLIES (FEDERAL) Computation Supply Items Cost Quantity/Duration Cost $0 FEDERAL TOTAL 1$0 MIM e J S r1,'.t,.(t SUPPLIES (NON-FEDERAL) F. Coustruction — Provide a description of the construction project and an estimate of the costs. As a rule, construction costs are not allowable. In some cases, minor repairs or Emqyglyqu may be allowable. Minor repairs and renovations should be classified in the "other" category. Consult with the program office before budgeting funds in this category. 10 VI'm"', no I, ", , #fwfrx t'NJ� Hcoa CONSTRUCTION (FEDERAL) Purpose Description of Work Cost . .......... .. . . FEDERAL TOTAL $0 C.QN-53A U CTj-QN-&WAAT IYE. WED ERA 121 CONSTRUCTION (NON-FEDERAL) Purpose Description of Pork Cost .�.. _r ... .. ...... .. _.. NON-FEDERAL TOTAL $(V TOTALCON5 UCTION $(W mm ......... ._— m __......__.,__ ..r....,,, ................m.......... ..m .. G. Consultants/Contracts—Indicate whether applicant's formal, written Procurement Policy or the II arc followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8 -hour day), and estimated time on the project. Consultant fees in excess of $650 per day or $81.25 per hour require additional justification and prior approval from OJP. h k 'Vlirv, F% r e CONSULTANT FEES (FEDERAL) OMSK IAANT IT ES..N.AKIWAYL W FAERALL) CONSULTANT FEES (NON-FEDERAL) Computation Name of Consultant Service Provided Cost Fee Basis Quantity 8 Hour as SUBTOTAL $a Consultant Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (i.e-, travel, meals, lodging, etc.). This includes travel expenses for anyone who is not an employee of the applicant such as participants, volunteers, partners, etc. CONSULTANT EXPENSES (FEDERAL) .. .. .. ........ Purpose of Travel Location Computation Cost Item Cost Rate Basis for Quantity Number of Number of Cost Rate People Trips Ni ht $0.00 Meals ___Ray $000 Mileage le $0.00 TnmTRqqLn Round -tri $020 Local Travel $0.00 subtotal. -7 $0.00 $0 SUBTOTAL $0 FEDERAL TOTAL $0 CON KBAT61 REVERAL) CONSULTANT EES (NON-FEDERAL) Purpose of Travel Location Computation Cost Item Cost Rate Basis for [Number' of Number of Rate Quantity people Trips Cost .,'� Lod in Night $0.00 Meals a _ _w.. $0.00 i{eay�e Mile $0.00 on Round -tri $0.00, Local Travel $0.00 .... Other ..... ..._..�....� _......�._w_..w.u_.w. $0.00 Subtotal .._�...�....._....._ � �....., m� $0.00 $0 SUBTOTAL $a NON-FEDERAL TOTAL $0 �..._ �.. ..... _._ _.� TOTAL CONSULTANTS $0 Contracts._Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for _WJc_sD1Uc contracts in excess of $150,000. A sole source contract may not be awarded to a commercial organization that is ineligible to receive a direct award. Note: This budget category may include subawards. CONTRACTS (FEDERAL) Item I Cost FEDERAL T 0 f,,',(.)N'r AR S1,11YE, 11JUM 11 A —L) H. Other Costs— List items (e.g., rent (qj 1u11A,'; ""w�q� ),reproduction, telephone, janitorial or security services, and investigative or Fi i Vtdw r ds) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent or provide a monthly rental cost and how many months to rent. The basis field is a text field to describe the quantity such as square footage, months, etc. I'a VA on ,sur C 11 rr Q11JER C(51' OTHER COSTS (NON-FEDERAL) Computation Description Cost Quantity Basis Cost Length of Time $0 — --- -------- ------------- . ........ ..... — -------- — — -------- NON-FEDERAL TOTAL $0 I'l I E'RIANSTS TOTAL OTHER COSTS . ..... . . ... . ........ I Ls' I. Indirect Costs — Indirect costs are allowed if the applicant has a Federally approved indirect cost Tate. A copy of the rate approval, (a fsur kv I "d n must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's oi,,, I I),,, i e rl or the applicant may elect to charge a deminimis rate of 10% of modified total direct costs as indicated in 2 C1ER-P1MZnAjff . If the applicant's accounting system permits, costs may be allocated in the direct cost categories. (Use whole numbers as the indirect rate, an example is an indirect rate of 15.73% should be shown as 15.73) INDIRECT COSTS (FEDERAL) IN9,1131-ST.MMANA RRAM-M-FERERALL) M Ili OCINSIXORI RIMUCIZA,o : F INVARE k CPSUMa"u.�4 M4 �i w A I YJI,P...(A*X(--LIEIWY^5f'%4d,k ....m 106 YBbSd IN D Budget Summary — When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested and the amount of non -Federal funds that will support the project. Budget Category Federal equest Non -Federal Amounts Total --- . . . . . ................ R ......... . T' A. Personnel . . . . ....... $0 $0$0 . . . ............. . B. Fringe Benefits $0 $0 $0 C. Travelso $0 $0 D. Equipment $18,862 $0-..--. . ........... $18,862 E. Supplies $o $0 . ............... . . $0 F. Construction $0 G. Consultants/ContractsS0 . ........... . $0 $0 H. Other$0 $0 $0 Total Direct Costs$18,862 ...... $0 . .... $18,862 1. Indirect Costs $0 $0 $0 PCT I TOTAL PROJECT COSTS $18,86 $0 $18,862 ......... . _--7 Federal Request $18,862 Non -Federal Amount $0 Total Project Cost $18,862 Public Reporting Burden Paperwwrk Reduction A offolice" Under the Paper",'Ork Reduction A(,rI, a person is not requo'cut W respond to f"I collection of injbrination unless it displays a current valid OA113 conlrol nuniber. We It),' to crealefi)r)ns and instructions that are accurate, cein be easily undexvooZ and which impose the least this application is four N) hours per applicaflon. Y',Mu have congments regording, the accuracy (dthis estimate, or suggestions for making this firm sh"117ler, yogi Can Ivrite Me Q/ '14v J'Justice Prograngs, Office of the Chief Financial Q/ ,ficer, 810 Seventh Street, NW, Washington, DC 20531; and to the Public Use Reports Project, 1121-0188, Office of Information and Regulatory Affairs, office of Management and Budget, Washington, DC 20503. Attachment # 1 Project Abstract Grant Program: Edward Byrne Memorial Justice Assistance Grant Program- FY 2017 Local Solicitation I. • If , - The City of Baldwin Park, California, is 6.66 square miles and services well over 86,000 in population. According to FBI statistics, the City has seen a rise in Part I crimes. The City is soliciting funding in the amount of $18,862 to upgrade the existing analog audio/video security camera system within its police and jail facilities. The system currently in place is past end -of -life. Its recording capability is greatly diminished and of poor quality. The proposed goals and objectives for this project are a) to increase the safety and security of facility employees, jail inmates, and the general public and b) to facilitate easy retrieval of recordings for court, administrative, or other purposes. The proposed project strategy will involve the Baldwin Park Police Department purchasing support equipment, which will allow older, existing analog audio/video security cameras to integrate into an existing secondary, newer digital software and hardware management and recording system. This integration will provide enhanced management and recording tools to the Police Department, which also manages an audio/ video surveillance system for adjoining City Hall parking and Los Angeles County • commuter system facilities. For this project, the City selected the following identifiers: Officer Safety, Computer Software/Hardware, Equipment-Video/Audio, Jails, and Vandalism. Attachment # 2 Program Narrative Grant Program: Edward Byrne Memorial Justice Assistance Grant Program- FY 2017 Local Solicitation Project Title: AudioNideo Security Camera System Upgrade I The City of Baldwin Park is in the eastern portion of Los Angeles County, in the heart of the San Gabriel Valley. The City is 6.66 square miles and services well over 86,000 in population. Baldwin Park is seeing a rise in Part I crimes according to FBI statistics. The Baldwin Park Police Department (BPPD) is a progressive law enforcement agency that strives to provide the best services to its citizens, thriving commercial businesses, and 27 schools. This local funding request in the amount of $18,862 is made under the Edward Byrne Memorial Justice Assistance Grant Program -FY 2017 Local Solicitation. Funding, if received, will be used to upgrade audio/video security technology within the police and jail facilities. This upgrade program is one, which is not supported through local funding. The Police Department will work closely with the City of Baldwin Park Finance Department to ensure the financial accuracy of its reporting and distribution of funds. An individual project account will be initiated to track all drawdown and grant expenditures separately from other local and federal fanding. The BPPD's Administrative Lieut4y.n---ra*WoNN-A-,Y--;wwi� �- Point of Contact and will ensure adherence to all special conditions of the award, to include, but not limited to the timely submission of all financial and programmatic information. Allocated funds will allow the BPPD to complete the following proposed program activities during the two year grant period: a) Purchase support equipment, which will allow older, existing analog audio/video security cameras in the police and jail facilities to integrate into a secondary, newer existing digital software and hardware management and recording system, and b) The system software currently in place is past end -of -life. The recording capability is greatly diminishes and of poor quality. The system no longer functions at an acceptable level. The newer existing system to which the analog cameras are to be interfaced is currently managing a separate audio/video surveillance, which provides security to Baldwin Park's public City Hall parking facility and Los Angeles County Metro commuter rail system facility next to City Hall. Integrating the older system into the newer one will provide enhanced management and recording tools to BPPD, which manages both security systems. Additionally, the upgrade, wl future replacement of the older system's cameras. The upgrade will result in enhanced functionality of the recording, monitoring and retrieval processes. These enhancements will be measured by retrieved recordings being produced in response to incidents recorded by the surveillance system. Increased security to jail inmates and Ma - "i ali A Attachment #3 The City of Baldwin Park, applicant named on SF -424, doesnothaveand isnotproposedasa sub recipient under any pending applications submitted within the last 12 months for federally agreements) that request funding to support the same project being proposed in this application to OJP and that would cover identical cost items outlined in budget submitted as part of this application. On July 10 , 2017, The City of Baldwin Park submitted a grant application to the DOJ as detailed below: .............. . . .... ...... . — . .. . ....... - . . . . . . . ................ Federal or State Funa'64— 'Solicitation Name/Project Name/phone/email for Point Agency Name of Contact at Federal or I State Fundin2 A .. . ........ . . . gency DOJ/Office of CoI III mmunity COPS Hiring Program COPS Office Response Oriented Policing Services Center; 800 -421 - (COPS 6770;askCOPSRCPUsdqj.gov .......... -.- . . . ............ . . . Attachment # 4 Budget Narrative The City of Baldwin Park was allocated $18,862 under the Edward Byrne Memorial Justice Assistance Program -FY 2017 Local Solicitation. If successful, awarded funds will be used to upgrade an obsolete analog audio/video security system comprising of 32 cameras and located at the City's police department and jail facility. The specified camera is EXACQ Tech EVIP-01 Single IF and License. The unit cost is $150 for a total amount of $4,800. Two service rack (AXIS 291 IU) are also specified with a total cost of $1,050. Also needed for the upgrade project are 6 AXIS Q7436 Video Encoder Blades with a total cost of $9,000. The remaining $4,012 include installation labor, shipping and sales tax, which brings the total amount to $18,862. No administrative costs are included in or necessary to implement the project. The City has a second modern audio/ video surveillance system for its adjoining City Hall parking structure. As a cost-saving measure and without compromising quality, the proposed project will integrate the older cameras into the newer existing digital software and hardware management and recording system. This integration effort will further the project's goals of a) increasing the safety and security of police facility employees, jail inmates and the general public and b) facilitating retrieval of recordings for court, administrative, or other purposes. ITEM NO. 'R ` ^ STAFF REO °�r'%;11!rrJ,. © ,0,P,t'0 'r TO: Honorable Mayor and City Councilmembers HUROF 4FROM: Gustavo Romo, Community Development Director, T4E, ell Victor Viramontes, Economic Development Manageicnt Analyst sN.oA6sIEL VALLEY' �" DATE: February 21, 2018 SUBJECT: RENEWAL OF GRANT WRITING SERVICES CONTRACT WITH CALIFORNIA CONSULTING. LLC SUMMARY The purpose of this staff report is to renew the contract for a single consultant services agreement with California Consulting, LLC to continue seeking federal, state, and private grant funding opportunities for all City departments. California Consulting, LLC will provide services for all grant writing purposes including; discovery, research, unlimited grant writing and grant administration support. FISCAL IMPACT 'The cost to retain a grant writing consultant for a period of 12 months totals a maximum of $60,000 (at a retainer in the amount of $4,900 per month plus reimbursable items at a max rate of $100 per month). The cost will be appropriated from funds related to the grants applied for including but not limited to General Fund, Prop A Fund, or Future Development Fund. RECOMMENDATION Staff recommends the City Council: 1) Approve the Consultant Services Agreement with California Consulting, LLC; and 2) Authorize the Director of Finance to appropriate funds to cover the cost related to the grants applied for including but not limited to General Fund, Prop A Fund, or Future Development Fund; or 3) Provide staff direction. BACKGROUND In 2016, the City used the services of (2) two different grant writing firms to seek grant funding opportunities to support a variety of City programs, capital improvement projects and services. The California Consulting, LLC represented the (Public Works and Community and Economic Development) at a rate of $3,750 a month plus reimbursables at a max rate of $200 a month. While Del Sol Solutions, LLC represented the Police and Recreation and Community Services Departments at a rate of $4,500 a month plus reimbursables capped at $100 per month. Del Sol Solutions, LLC performed research and submitted a variety of grants for the Police and Recreation and Community Services Department during the service agreement time period. California Consulting, LLC was able to successfully secure a grant in the amount of $200,000. At their City Council meeting on September 7, 2016 staff presented City Council with a 6 -month update on the grant writing firms and requested direction to continue, modify, or end contract agreements with both firms. City Council determined that the contract agreement with Del Sol Solutions would not be considered to continue. California Consulting, LLC offered to represent the Recreation and Community Services and Police Departments becoming the sole grant writing firm representing all City departments at a rate of $4,900 per month plus reimbursables at a max rate of $100 per month. Grant Writing Services Contract with California Consulting, LLC February 21, 2018 Page 2 Subsequently, the City Council ratified the amended contract with California Consulting to pursue grants for all City departments at their November 16, 2016 City Council meeting. The direction of the City Council was to bring forth the service agreement with California Consulting, LLC for renewal. On January 18, 2017, the City Council approved a new Consultant Services Agreement with California Consulting, LLC with an effective date of January 19, 2017 and a termination date of January 19, 2018, The Agreement has a clause that allows the Consultant to continue providing services month-to-month after the one- year approval. At the January 17, 2018, the City Council the new Agreement was presented to the Council for consideration to continue contracting with California Consulting. The Council requested that the Consultant return with a formal presentation, so the item was continued to the February 21" meeting. Staff is now bringing forth to City Council a new agreement with California Consulting, LLC for them to ,continue providing grant -related services. The terms of the agreement continue to be a 12 -month agreement for a monthly compensation of $4,900 per month plus reimbursable at a max rate of $100 per month for a total agreement amount of $60,000. Attached for City Council's review is California Consultant's "By the Numbers" report, which indicates an overall return on investment of 170%. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES The City Council may elect not to approve the Consultant Services Agreement with California Consulting, LLC. ATTACHMENTS I°'S 41 — California Consulting, LLC Agreement #2 — California Consulting, LLC "By the Numbers" report GRANT WRITING SERVICES AGREEMENT DATED: February 21, 2018 PARTIES: California Consulting, LLC, A California Limited Liability Company (hereinafter the "Consultant"); and City of Baldwin Park (hereinafter the "Client") AGREEMENT: The undersigned hereby agree to the following terms and conditions: Section 1. Duties of Consultant: During the term of this Agreement, Consultant shall provide the Client as follows: a. Grant research, targeted grant research on projects specifically identified by the client, identification of funding opportunities, and grant writing at direction of Client; b. Offering Client general advice on matters involving funding mechanisms, grants research, identification, and writing; and Perform post -grant award administration on the grants which are awarded to the Client, including the filing of required documents by the proscribed deadlines set by the awarding entity. d. Services listed above will be provided for all departments within the City of Baldwin Park. Section 2. Time for Performance of Duties: Notwithstanding any other term or condition of this Agreement, Client specifically acknowledges that Consultant has other"clients and/or outside employment. Consultant shall have control over the time and manner of performing its duties described in Section 1, and shall make available such time as it, in its sole discretion, shall deem appropriate for the performance of its duties under this Agreement. Section 3. Terin of tl!t Agreement: The effective date of this Agreement is February 21, 2018 and shall continue until February 21, 2019, at which time the Client has the option to continue the Agreement on a month to month basis allowing either party to discuss new terms at any time. If Client continues on a month to month basis, all terms of this contract are valid and is effect and a new Agreement is not required. Section 4. Conn ensation: Client shall pay Consultant $4,900 per month as compensation for Consultant's services as described in Section 1. Consultant will provide Client with a written invoice. Client agrees to pay invoice within 30 (thirty) days of receipt. Section 5. h;xpenses: The Client agrees to reimburse the Consultant for reasonable out-of-pocket expenses related to performing services on behalf of the Client. Such expenses typically might include, but are not limited to, mileage, conference calls, copies, binding costs associated with grant application preparation, postage, parking, travel, and lodging expenses. Consultant will not request reimbursement for any expenses in excess of $100.00 each month, without written authorization from Client. Consultant shall provide Client with a description and supporting documentation for expenses with the invoice. Section 6. Rlationship: Consultant shall perform its services hereunder as an independent contractor and not as an employee of the Client or an affiliate thereof, It is expressly understood and agreed to by the parties hereto that Consultant shall have no authority to act for, represent or bind the Client or any affiliate thereof in any manner, except as may be agreed to expressly by the Client in writing from time to time. Section 7. Confidentialit : Except in the course of the performance of its duties hereunder, each party agrees that it shall not disclose any trade secrets, know -how, or other proprietary information not in the public domain learned as a result of this Agreement. Similarly, the parties agree that they shall not disclose or divulge this Agreement, or any of its term or conditions to third parties, except as is necessary to perform the terms and conditions stated herein. Section 8. Indemnification: Each party shall defend any third party claim against the other party arising from the death of or physical injury to any person or damage to the indemnified party's property to the extent proximately caused by the negligence of the indemnifying party or its agents or employees, and indemnify and hold harmless the other party and its respective officers, directors, employees and volunteers from and against damages, liabilities and reasonable costs and expenses, including reasonable legal fees incurred in connection therewith. Consultant maintains liability insurance in the amount of one million dollars. Section 9. A.ssttnnjent: This Agreement shall not be assignable by either party; provided however, that Consultant shall have the discretion to allocate its duties hereunder to owners, affiliates, or employees of Consultant. Section 10. No Guaranteed Result: Client acknowledges and agrees that Consultant does not have control over third party decision makers, and therefore Consultant makes no representations, warranties or guarantees that it can achieve any particular results. Consultant, however, shall act in good faith toward the performance of its duties described above. Section 11. 1Nwior A eenent;s: This Agreement shall supersede any prior agreements between the parties, and serves as the sole and only agreement between them. This Agreement may only be modified by a writing signed by both parties. Section 12. Goaytrnin Law: This Agreement shall be deemed to be a contract made under the laws of the State of California and for all purposes shall be construed in accordance with the laws of said State. Section 13. Attorne 's hues: The prevailing party in any action filed that arises out of this Agreement shall be entitled to recoup their reasonable attorney's fees and costs from the other party. Section 14. Notices: All notices will be sent via certified mail or overnight courier to: Consultant at: California Consulting, LLC 214 Main Street, Suite 102 El Segundo, CA 90245 Client at: City of Baldwin Park Attn: Shannon Yauchzee 14403 E. Pacific Avenue Baldwin Park, CA 91706 Section 15. Termination: This Agreement may be terminated by either party for any reason not in violation of federal and/or California State law upon thirty (30) days written notice to the other party. Client shall compensate Consultant for all services rendered prior to the date of termination. There shall be no liquidated damages in the event of termination under this provision. IN WITNESS THEREOF, this Agreement is executed on the dates set forth below and effective on the date first set forth above. "CONSULTANT" California Consulting, LLC (A California Limited Liability Company) 11y Steven N. Samuelian, CEO "CLIENT" City of Baldwin Park Manuel Lozano, Mayor 77te State's Prender Grant WKting Mr m ;"Ind k-Aty of mldwiri Park By th e Nu- rn h ers Home for Good 2017-2018 City Planning Grant HCD Housing Related Parks Program OTS Selective Traffic Enforcement Program National League of Cities CHAMPS Program OTS Pedestrian/Bicycle Safety Grant Caltrans Systemic Safety Analysis Report LA County CompetitiveTree Planting Grant Total Paid to CC Total earned for City 92mmulm MU $50,000 $81,324 $70,000 $25,000 $40,000 $134,860 $200,000 $102,184 170% $499,000 $945 528 A,s of HUR OF . U THE AN GABRIEL VALLEY pfi�"Li �p6akJU�"' SUMMARY ITEM NO. 2 TO: Honorable Chair and Board Members FROM: Shannon A. Yauchzee, CEO 11/y DATE: February 21, 2018 SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AND OTHERS AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITYWIDE BUSINESS IMPROVEMENT AREA. To consider designating two members of the community in addition to the Executive Team as defined, as the City Council Advisory Committee to make recommendation on matters related to the citywide business improvement area as described in Ordinance 842. In 2017, Councilmember Cruz Baca asked that this item return the following year to allow for the inclusion of at least two community or business members on the. advisory committee. i FISCAL IMPACT There is no fiscal impact to designating additional advisory committee members. RECOMMENDATION Staff recommends that the City Council 1) Consider naming two individuals to serve on the Business Improvement Advisory Committee, and 2) Approve Resolution No. 2018-226 designating the Executive Team and others as the Business Improvement Advisory Committee entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AND OTHERS AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITYWIDE BUSINESS IMPROVEMENT AREA." BACKGROUND On November 17, 1982, the City Council adopted Ordinance No. 842 establishing a citywide business improvement area. Section 9 of the Ordinance requires a City Council Advisory Committee as follows: "For the purpose of advising the City Council, making recommendations to them on the operation and extent of the Area, the methods and ways in which revenue derived from the levy of the special business license charge imposed by this Ordinance might be used, and performing such other powers and duties, as the City Council may determine, a City Council Advisory Committee shall be established by Resolution of the City Council. " The City is currently engaged in several economic development and community event efforts that could be funded through the Business Improvement Area levy. However, until such a time an advisory committee is formed, a budget recommendation cannot be presented and approved by the City Council. The City Council cannot act as the Advisory Committee. Executive Team members regularly meet and make budget recommendations to the City Council on major BIA Advisory Committee February 21, 2018 Page 2 anticipated projects effecting economic developments and community events. Therefore, the executive team consisting of the CEO, The Police Chief, The Public Works Director, the Community Development Director; the Finance Director and the Recreation and Community Services Director in addition to other community, members if so appointed, is well positioned to hear staff's recommendation on matters related to the citywide business improvement area and make recommendation to the City Council pursuant to Ordinance 842. LEGAL REVIEW The City Attorney has reviewed this staff report and Resolution for form and content. ALTERNATIVES The City Council may: 1) Appoint additional community members to serve with the executive team. 2) Retain the current format of the Executive Team members. 3) Provide staff direction to form a Committee of a different make up. A"I" FACHCENTS #1. Resolution No. 2018-226 Resolution No. 2018-226 Attachment RESOLUTION NO. 2018-226 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ORDERING THE DESIGNATION OF THE EXECUTIVE TEAM AND OTHERS AS THE BUSINESS IMPROVEMENT ADVISORY COMMITTEE TO MAKE RECOMMENDATIONS ON MATTERS RELATED TO THE CITYWIDE BUSINESS IMPROVEMENT AREA. WHEREAS, the City of Baldwin Park City Council adopted Ordinance No. 842 on November 17, 1982 establishing a citywide business improvement area; and WHEREAS, Section 9 of Ordinance 842 requires a City Council Advisory Committee to serve the purpose of advising the City Council, making recommendations to them on the operation and extent of the Area; and WHEREAS, Section 9 of Ordinance 842 requires a City Council Advisory Committee to serve the purpose of advising the City Council, the methods and ways in which revenue derived from the levy of the special business license charge imposed by this Ordinance might be used; and WHEREAS, Section 9 of Ordinance 842 requires a City Council Advisory Committee to perform such other powers and duties as the City Council may determine; and WHEREAS, Ordinance 842 requires a City Council Advisory Committee shall be established by resolution of the City Council; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1.. That the recitations and findings made above are true and correct; and SECTION 2, That it is hereby found and determined that the Executive Team consisting of the CEO, The Police Chief, The Public Works Director, the Finance Director, the Community Services Director and the Recreation and Community Services Director as the Business Improvement Advisory Committee to make recommendations on matters related to the citywide business improvement area, and SECTION 3. That it is hereby found and determined that the City Council also appoints two members of the Community to the Business Improvement Advisory Committee as follows: Community appointment 1: Community appointment 2: Resolution 2018-226 Page 2 SECTION 4. That this Resolution shall take effect immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 21St day of February 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No.2018-226 was duly adopted by the City Council of the City of Baldwin Park at the regular meeting thereof held on February 21, 2018, and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ALEJANDRA AVILA CITY CLERK 22 ITEM NO. ' r /r / r/f r it MBd Illuuu III Iu u STAFF REPORT T ,? AALD , TO: Honorable Mayor and City Councilmembers ' THEFROM: Gus Romo, Director of Community Development u� " A GA/RRI r DATE: February 21, 2018 vAt.Lry ° SUBJECT: REVIEW OF CURRENT APPLICATIONS AND ?PDjmqu;� CONSIDERATION OF APPOINTMENT OF MEMBERS FOR THE HOUSING COMMISSION OF THE CITY OF BALDWIN PARK SUMMARY This report requests that Council review the submitted applications for appointment to serve on the Housing Commission to fill the currently vacant Office Numbers 1 through 6. FISCAL IMPACT Cornrnissioners serving on City Commissions receive a stipend of $50 for each Commission meeting attended. RECOMMENDATION Staff recommends that Council review the submitted Commission applications, accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt Resolution No. 2017-166, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING QUALIFIED INDIVIDUALS TO THE HOUSING COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 1, 2, 3, 4, 5 and 6." LEGAL REVIEW This report and the associated Resolution has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND Kirsaaarit to Chapter 32 oftlae Baldwin Parte Municipal Code and in response to the vacant office seats of thel, loa sing C;'omnmissions, staff" advertised vacant office seats in the following locations throughout the city: City Hall, Julia McNeill Senior Centcr, Esther Snyder C'oniniu�nity Center, Baldwin Park library an(] Baldwin Perk Arts & Recreation Center, as well as an interactive banner on the City web site. Staff has been accepting applicatiusas on an on-going basis and has received eight applications for consideration and selection to fall the seats or) the l -lousing Commission. The applications for the Housing Commission were received and reviewed for completion of" required information, residency was confirmed and voter registration was verified as applicable, Copies of the applications were also provided to the departments for review rand to further clwli fy applicants. Staff respectfully request that Council review the applications and select those individuals they wish to appoint to the Housing Commission. AL'I,"'ERNATIVE Council may choose to not select either applicant and allow the seats to remain vacant until additional applications are received and presented for consideration. ATTACHMENTS #1 — Summary of Applicants #2 — Commissioner Applicants #3 — Resolution No. 2017-166 Attachment # Baldwin Park Housing Commission Current positions: Position... _��..._�...... w, �..... ..... Name _�.. �._ .. CommissionerAdrian _��..mm........ Term Ending .ro, 1. Commissioner. — ��. Open Commissioner 06/30/18 �.. 2... Commissioner Open 06/.�� 30/18 I CommissionerOpen Marvin Lara .......m Commissioner ������ 06/30/19 4. Commissioner.........�.��_ _.... ape..... n 06/30/19 ,06/.....��,.. 5. Commissioner ......mm. Open...... 30/19 6. Commissioner (Section 8) Open en 06/30/19 ' 7. Commissioner Section 8 over 62 yrs) m. w.... , ..........� .� ��..... .,. Open 0 ....e �. ....06/30/18 _.. . Armlicants for vacant Positions: Position Name CommissionerAdrian _��..mm........ Arreola Commissioner a. ��. Alic........� e Ting Commissioner John De Leon �..... Commissioner (Section 8 qualified ' ) Luis Mo ntano ........ _�,..__....... ..... _. Commissioner ........_........ Luz Dajero ...................... ..�............ �.��. Commissioner Marvin Lara .......m Commissioner ������ Peter Ho Commissioner Rene Lara Attachment #2 ADRIAN ARREOLA d , EASE, TTACH CITY OF BALDWIN PARK a �RJVd la11ffiIi ctwqa 10 kL'Da Y�O ��'ALVTJTYBIL AN ",.' APPLICATION FOR CITY COMMISSION And got 19330 YiH E STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: ...A qp!q a aJ'� of rr !s r g ire for each c ar�rrrr /ara ..... _. � ......_ PERSONAL INFORMATION: Name A-ar4A A o vc4,, Residence Address C 1"jd CL1 c b(,,h Length of time at this Address: _ E-mail addresst Home Phone No..... „311-L .... Cell/Message Phone No, Are you 18 years of age or older?S `3 .........„� � Are you registered to vote In the City of Baldwin Park?.._ �Q.S Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? dg_......._ If yes, name of agency and position:-___-_____ EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12` High School Graduate? a � G.E,D, EMPLOYMENT INFORMATION / EXPERIENCE: 6 l �u d� X:G7 M""^, e �) ,pU "d �....e+ry �{, �t(t. aca ,, �, O1� VYN✓�i.� � Ube fy ut n..o✓ �; 'k��~�,��",��� t;�m�P6ar� �i � l�'y - .” /a^ �Gp.,t �+"l & t ryy"'eLd, �-T� I h fV eR y ';$,�L... `r�C� �+�� Cr ci6� ��m�'9r4f11 rf v�h.. 8�` iI �•y�' G7 t ., �'°' f'4 4.y 'I REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, Address y r P ne No. IMPORTANT: Read the following carefully and answer completely, A conviction is not an automatic bar to appointment. Each case is considered on its individual merits, HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION??�z If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I uandersInfid that upon filing, this applicallon becomes a public record. I certify under ponalt of perjury under than ,ia°wus of the State of Californla that the Foregoing Is true and or Date Signature Residency verification: ❑ Yes ❑ No Date. Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date:----"' Appointment date: verification: ❑ Yes 0 No Dutc: Term e tai.res: r',e , Commission Requested; W, 5" O., Name '" Atm• Y` t,� �"�� �"� STATEMENT OFQUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. f`� C' � � � c� ewe � r J ,�'.. � <i� �.. c� i`arti }" r,. a• � °'S:. �� � 4 �i k = °� VC) ur tpt,ai� .plLJlC�-1L�L..W �....." �.y 11" 1N �,..r, ''ti " p, ..d w,a /tVt )11 CP s a j0xat;.' .., �`";�*y�vpip'a�n^�� 6.4•�,C;;� ' a r�.�4.�a•�. �.i 4;• � p�.w �, �,1 a a�:, � �.f �` wT' V �G:'.1f f. 7P C G•�1 �" p yew �jsy ^�' tt ( 6 jk T'i•..� 4>( kyrV) EQWl- t`, s, (a{ 1� UV � yn-,•Z Gwrr.,¢ p0 L)11t� V� "�,P :y • f .. �d v b,r J� "' JC r f e a` •,.a i'., . G,, .g n .y ad .• 4 e d i a ,r f I „wr(Ct trate Ar�L' _[ ��. � i k�f .� ti� �:v. �• f'�` � � � �..," �.rYb�P�'ri:a,"jar..>� C",�„�.•.qa,,..�,.,.. « t i r a.� is�,te �� y `Cn4ri••I �y� � W,°. � r°^a w• vu w �" f� 6�r r,�i c '� !"r��a � �,'%r , Pi..� `� �s �• ia:. "5,i A �'� ". 6a2 f r,", ,.,,� i •i � ;"� 4 ,; . ire. '4 Signature Notice; Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be Included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment, Failure to provide current proof of residency with each recruitment will invalidate this application. ' I F rd F rd COMMUNICATIONS ACCOUNT NUMBRRt PIN NUMS11111t 626-338- I Ic COMMUNICAI"IION8 P.O, Box 5157, Tampa, FL 33675 AV 02 024466 810618115 A" "CIT III'II'IIIIIIIII'IIIIIIIIIIIIIII'IIII11111'111111111111"Illlu�ll CORNELIO ARREOLA CLYDEWOOD 5T BALDWIN PARK, CA 81706-6422 PAG F, 1 OF b CORNEL110 ARREOLA Billing Date Now Charges Due Date Previous Balance Payments Received Thru 12/02/16 Balance Forward New Charges TOTAL AMOUNf DUO To Pay Your Bill J Online: Frontler,com E Pay by Mail MyFrontier App kq, 1,800,801,6652 Pay In Person: Frontler°.corn/walkinpay for locations 12/10/16 1/03/17 344,07 •341,77 2,30 171,72 $174.02 O Contact Us Chat: Frontier,com Online: Frontlercom/heipcenter 1.$00.921.8101 For the hearing impaired "TTY: 1.877.462"6606 PAYMEJYT STUB Total Amount Due $174.02 New Charges Due Date 1/03/17 Account Number 626-338- Pleaeedo not Bend correspondencewlth your payment. Mako cha6ka payable to Frontlen Amount Enclosed To change your bllling address, call 1.800.921-8101 FRONTI OR PO BOX 740407 CINCINNATI OH 46274.0407 'Illll'Il'I"1111111"IIIIIIII'I'IlNlllll"II'I'IIIIIIIt11,lllll 2420396263383914073096QQdQdQQ2300000174ORb Adrian Arreoia Clydewood St. Baldwin Park, CA 91706 Email: @gmall.com Tel: (626) SKILLS & ABILITIES: • Work well alone and with others in any task given • Fluent in English, and speak Spanish • Outstanding Attitude and Motivation to succeed • Goal Driven • Eager to Learn and Progress with knowledge given EDUCATION: • Baldwin Park High School. Graduate. • Citrus College 2011 -Present: Working on A.S Kinesiology and A.A in Business Administration. Champ Sports. Sales Associate (November 2011 -June 201*3) • Received 100% on a Mystery Shop for great customer service and communication. • I have contributed to great sales goals for the store and have had great reviews from customers to the manager on numerous occasions. • Managed registers, completed end of day cash wraps for store. Finishline/Macys. Sales Associate (June 2013- May 2015) • Contributing stellar numbers in sales to boost the productivity of the store. • Came in 1a' place for having highest sales percentage of accessories for multiple weeks • Managed registers, completed end of day cash wraps for store. Conexion. Community Manager and Blogger (February 2014- May 2015) • Manage social media pages for California chambers and other small businesses in LA • Part of social media team for the Ameri a's SLUall Business Sutnmit in Washington D.0 In the US Chamber of Commerce. • Attend networking events in LA, Orange County, etc. SCE Federal Credit Union. Bank Teller (May 2015- Present) • Perform full service banking transactions while in compliance with credit union policies and procedures. • Provide accurate and friendly customer service in a timely fashion. • Achieve and exceed required sales goals Esther Snyder Community Center and Teen Center 0 1 participated in Keep Baldwin Park Beautiful to rid the streets of debris, and helped clean a house for a disabled woman. (2008) 0 Volunteered to set up and take ThanksgMng baskets for the homeless on Skid Row. (2008-20(,9) 0 Volunteered for the Tree Lighting Ceremony to set up the equipment. (2009) 0 Santa Clothes Program (2016) LUZ DA JERO RECI; VED PLEASE ATTACH A CITY OF BALDWIN PARK APR 19 z617 CURRENT COPY OF . APPLICATION -FOR CITY COMMISSION A UTILITY BILL AN[3 .� And CITY OF RAIf':u4?f�f gept17K A COPY'aF YOUR .. CITY CLERKS Df!P6f1TMLrNr PHOTO tan gnw STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSIOr esCa/;r1 <5 .A l ,..Plago aerts � f,Pcsf-ltu^rr !s a'a�grrrlt�rry l"�t os� _, Pl lit ONAIII II", � �' ' ';r "40 f Residence Addresss, _ �a�._ �w _ __ ...� _ _° Length of time at this Address/1 wk -mall Home Phone No.Az 's_ CvIUMossage Phone No you of age or older? , Are you regi �. Are 18 ears y y 9 registered to vote in the Cily of I"ttticfwvin Park? 4M() Do yoct ourrently serve as an elected or oppolnted official for any board and/or agency within the City of Raldwin P00,2K K.�m It yeti, name of agency and E PU CAT10N; Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? m. 0•E•p,7� EMPLOYMENT INFORMATION I EXPERIENCE: ICC" j dd ' ( persons, who are not Cit of Baldwin Park Elected or Appointed OfflolaIs and who REFER -NCE, Y i loa � o f -amide Ifte tdroes of two @) P Y Pp can comment on your capabilities and character, IMPORTANT: Read the following carefully and answer completely, A conviction Is not an autornallo bar to appointment. Each vase Is considered on Its Individual morile. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFiC VIOLA7ION7S. If yes, Please list all offenses, dale and place of offense(s), and sentence/line received: ACKNOWLEDGEMENTICERTIFICATION: I understand that upon Ono, this aprAvolfon bocarnas a publlc r000rd, I i'Wy under penally o(fJOI) Y under the lsawo of they fa�1011 of California that the (orefJolna Is true and correct. Data Residency vonflcatlon: ❑ Yos I7 No t>ate.........,..,_._.,.,__. Voter Registrallon Verifieallon; ❑ Yes ❑ No Residency verlflcallon; ❑ Yes ❑ No Date; Appolntmcnt dato;.mmm.,m. _,. ...... .,_.._ RosIdonc:,7 veriifuation: l) Yes l _G No Patc Tenn e�t)N ox _.... Commission Requested:ranno- ..._�_ .� g&j2pf QUALIFLC ice; lose this spaee to list youa° goaia and objeasOves and why you fool'you should be appointed to the convTOsslon for Which you are aipplyingr, Please Include any addlllonal lfIforrrratlon you feel will be benetlelal to pie Courioll In conalderation of your appolniment to this Commission, Notice: Please be advised that you and your qualifications may be disoussed by the City Council at an open meeting. `l'lilas Application and Statement of Qjnilffloation will live kept oil Elio for Nvo O yeah% l orririg this 6111e, should a vticarroy occur In ilio) cominIs slorr for willcl r you lrave roguosted consideration of appolntmont,, your appifooticn will lie Included !rr (tro pool of appllvants provided liowrevor film you scrlrrrrlt c-jij°ronl proof of residency cit the time of sriO rocr°ulirnoot, l'affare to ijrovjdo current proof oftT)slderroa;y wgil eaalr roorultment will Invalidate this application, r. w ;,u,i r AAR . ' r.• E ,w 1 4 M iAAI a lP Pa PAS Cry n 70t k P w .Els S4' �'d Ylr9F9l� �lr l4xR, �'{M 4a ✓Pr�� ' �R�� � i��'° Wil¢1� l�6 dk� � � Ps . ........i.". ,��. .4....... ...:.�.p.> C4.�M.. _ .w.aw Sri. ,rv�NN�N��rNw�we I P 444 Ir. NbMe 4h YdPo GM H kN 4N Y p9ebd xr1C9 is yW9�NIN wl M"•ggk GrYN+bOni 9 N'. � � 09 � X •� . .. i PIInV NEI INPYP 1m �° :;�o a 47.n., 1ill;„��” ,, t ra�i4;, .. �...ti+ r a ..,.,P?a;;,°,' � �, �•. °,"', ' , ^" Go paperless,•at wwwsce.com/obilling. It's fast, easy and secure. ,I SOUTHERN CALIFORNNIIAI P,O, Box 000 SO I �� Rose lead, CA Your electricity bi ll 01771.0001 AnH HVISON rNMRNMONA LO Cornpnny www,Sce,00m � � DAJERQ, LUZ VIMINDA l Pa8e 1 of 6 / r For billing and service Inquiries call 1-800-684-8123, Date bill prepared: Mar 18'17 Your, account summary Customer account 2.23767-7886 Service account BALDWIN PARK, CA 91706 Rotating outage Group N001 Previous 'Balance $60.80 60.80 yntRyg)(1 03Ar/L`y I� ry xy IM^ B4 Olw, , fjIaroe E. Total amount you owe by Apr 6 '17 $43,95 Compare the electricity you are using For meter 222010-348642 from Feb 1617 to Mar 1717 Total electricity you used this month In kWh 360 Your dally average electricity usage (kWh) 2 Years ago: 8.68 Last year: 8,00 This year: 12,00 Your next bllling cycle will end on or about Apr 18 197, Your monthly usage may be higher than usual....,. Based on your iristorhl' usogo patiern, yournronthly usage Is trending higher than normal, As a result, you may notice an lnorease in your bill. If you would ince Information on tips and programs that can help you lower your energy usage and your bill, please visit www, soe, comAliihelper, JOHN DE LEON PLEASE ATTACH A CITY OF BALDWIN PARK CURRENT COPY OF "I tip ;i,+�l lata"ariP`� PARK A uTILwTY BILL AND APPLICATION FOR CITY COMM) 14, I ,I , �I ��`� rll, ;av A COPY OPYOUIR And PHOTO ID , STATEMENT OF QUALIFICATION APPLICATION IS FOR THE FOLLOWING COMMISSION: r pm ilp tion is r q.tiirod for .each mmqQrnfn1SS T1).--... - PERSONAL INFORMATION: } Name `%tikt ✓� ti e, eo i 4V ,.7, Residence Address.._ . _..� .��.�..._�° t ! �� ° ��f_i� ��� d40 Length of time at this Address: e`''E-mail address:_ �, i .;�. Home Phone No. Cell/Message Phone No.—„-_ _mITIT Are you 18 ears of age or older? Are you registered to vote in the Cit of Baldwin P Y g Y 9 Y ark? __. ��._._-- Do you currently serve as an elected or appoirilr d official for any board.and/or agency within the City of Baldwin Park? �17_,W. _ If yes, name of agency and EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 111 High School Graduate? _. `"�� G,E,D ? r 'ftarw liJlrv2C'� *I ,v ,C.a'�� 'I< " :t �,t Lam a . EMPLOYMENT INFORMATION 1 EXPERIENCE: Name and Addre5s of '�(ta)ei�laa� Cv��M�s51,t �.�I�.µ $, t�tm_�.In S uvt Ili!iiv- mlo k REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, Phono No. WONML fol- Ali M1 �Jj.. GG `" ���� ✓� Vl �! lr"'7�� swr"k. � _ �° a•w a�"!c , ��1 G.7 +," � � `!� 't-�r✓ ) IMPORTANT: Read the following carefully and answer completely, A conviction is not an automatic bar to appointment. Each case is considered on Its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/ftne received; ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the State of California that the foregoing Llruo4an ornDate Sitre Residency verification; ❑ Yes ❑ No Date;, Voter Registration Verification; ' ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: _ Appointment date; �i Residency verification: ❑ Yes 0 No i�rrtrc:— __-- Tenn sixpire 0 (,AV Name Commission Requested:.J.A—b "WOOMM21111rwOff-pilu"114 Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional Informatlon you feel will be beneficial to the Council in consideration of your appointment to this commission, .... . ...... ..... Pile (-,e, 140 -Rv; �50 is 00 C O.AAM t . . . . ................. C 1r ( . . . . ..... . ................. Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting, This Application and Statement of Qualification will be kept on Ne for two (2) years, During this fline, should a vacancy occur In the col-ninission for which yoti have requested consideratlor) of appointment" yo, ur application will be includod in the pool of appficants provided however, that you submit current proof of residency al the time of said recruillnent.Failuro to provide, currool proof of residency with each recruitment will invalidate this application. Page 3 of 4 Time Customer service Account number Call us aanytlme 1-888-892.2253 844830 Warner'lop VISK us at twc,com Calee Due date Service period Amount due Mal -24,2016 03/14- 04/13 $34.9 service address John B, DE Leon Baldwin Park CA 91706.2906 You are ran AU'T'01"AY customer. `rhank yowl Your Autoniatl'c Payment : WIII Be, Made 03/21/16 844830020046869900034991 Previous balance & payments Balance last statement 34.99 Payments recelved as of Mar 4, 2016 -34.99 Current mont h Monthly services 34,99 Total due by AUTOPAY $34.99 ENJOY TWC BETTER Noir upgraded services are Installed at your convenience with a 1 -hour appoIntnaent window, Access over 450,000 free TWC WIFI° hotspots nationwide, Use our WIFI Finder app wherever you are, Upgrade and Save with limited time offersl From premium content to blazing fast Interne'41"'Ime Warner Cable can help you Enjoy Better. Call 1-855.236-0993 today to get more a nd save every month, ,.,m.,..». �"It��e ..__, ,w.._.m. ...,,__,.,,„«., ,. lease enclose this coupon wllhyour payment, 'Wllarrler Cable, CITY OF INDUSTRY CA 91745.1130 Paymentduedate Total amount due 8448 3000 NO RP 04 03062010 YNNYNNNN 01 006730 0021 Mar 24, 2016 $34,99 JOHN B. DE LEON BALDWIN PARK, CA 91706-2946 Account numbernt en losed Illal�ll'll'llllllllabllllll'�'I"I�l'1+llrfill Ill " ,Illlll'll"' 844830, AUT OPAY You are ran AU'T'01"AY customer. `rhank yowl Your Autoniatl'c Payment : WIII Be, Made 03/21/16 844830020046869900034991 IMMI 777-7- P'L A :' ATTsA " CITY OF BALDWIN PARK CURREN COP ,°YO APPLICATION FOR CITY COMMISSION a 'UTdL LtY,SII-I:; ANS And CO 1f O YOtIR . IIT4 ICi; Y STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: HOUSING COMMISSION se°wafo a %r'w is rar`rcd for each �c minis ......._ .. �m...m. m PERSONAL INFORMATION: Name Peter J. Ho Residence Address E. Pacific Ave. Length of time at this Address. yearE-mailacidrr st.,,,,,, ITwRiI•C0171 Home Phone No. (626) Cell/Message Phone No,(626) Are you 18 years of age or older? eS Are you registered to vote In the City of Baldwin Park? eS Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? 20 If yes, name of agency and position; ....... _.... ..__ ..... .._.___ , ..•, _. -.. EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate?.T — — — G,E.D.'?_ _.._ California State U., L. B. Civil Engineering 5C F-- California State U., L.B. Civil EngineeringC� EMPLOYMENT INFORMATION / EXPERIENCE: City of Baldwin Park Plan Check Engineer 3/06/90 - 3/2006 City of Baldwin Park Plan Check Engineer 3/06/90 - 312006 REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. cwwF Address _ Phone fdo, _.... _ Harbin Michael Teran E. Pacific Ave.. E. Pacific Ave. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment, Each case Is considered on Its individual merits, HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION7n0 If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOW LEDGEMENTICERTIFICATION: I understand chat upon filing, this appitration becomes a public record, I certify under penalty of perpury undar the laws of 14SIa10 of Crallf( nj rat the foregoing Is true and a urracl , n wtttlra Residency verification: ❑ Yes ❑ No nate:._ ,m_,.__._ ,,,,,,,,,,,,m, Voter Registration Verification: ❑ Yes 0 No Residency verification: ❑ Yes ❑ No t lasta:: . ..................... _ Appointment date: _____... Peter J. Ho Commission Requested. HOUSING COMMISSION f�T,�iPttM�l�l+l"to� U�al_l'I �"rttt�ls: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please Include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. I am extremely familiar with the housing situation In the City of Baldwin Park and I am a long time resident of the City of Baldwin Park. Besides, I have been working in the City of Baldwin Park for 16 years with the Building Division. My goal is to improve Baldwin Park's housing affordability and availability and to beautify the City's environment. My objective is to advance our City into a model city for the rest of San Gabriel Valley city. Bate: Slgnall11, Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting: This Application and Statement of Qualification will be kept on We for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be Included in the pool of applicants provided however, that you submit current proof of residency at the time of om;d ronndtmmnt Foihrra to nrnidrho niorront nrnnf of roolr/nnnil Weiith oonh rooniltmant milli InIlQ11riota thio XccouN-r NUMBER 0 6 4 SERVt1l FOR JAN H VC O $6CAIGEIS CLtAriy loft BALDWIN PARK CA"91 706-4424 A ��Sem�ra Frler,gyytul�' Account Sk"I'll"'ArY Amount Of Last U111 $28,36 Payment Received 11123116 THANK You 26�36 27/16 - 11/29/18 33 0211 0180 31 1032 . . .... -- 32 -- Total Ampunt Due $44;80 cisreeht"007'066 Rasa: GR - Residential cqrnma Zrijim 1 Baseline Allowance: 611 Therms 149,15215 (Noxt,sohWad reed Onto Dos 29 2016) cycle: 21 EMIMT�M, Period or,% Rjja&jq Framloww flpWng - lifferentio x Ph Factor TOM Thermo 27/16 - 11/29/18 33 0211 0180 31 1032 . . .... -- 32 -- GAS CHAJIGIEB storner Charge 30aji'x $16438 5A2 Gas service (Deta& b.9100 32 Therms Thermo uned 32 Rolorrhorm $.03781 Charge $30.01 30.01 °FOtaG Gas Char es $35.43 TAXES & FEES ON GAS CHAROPS --Amouna x 8n00003 '03 pQbjj0 pUrpo5e Surcharge 32 Therms x $.09965 3119 201C�Lllp Part Tax$30,85 x 3,00% 1.16 Total Taxer; and Fees on One Charges *4,00 ThirdParty charoes Amounitli) HEIS (Service: 1-888-36-01137.Mon-Fri, Sam -bpm PST) Protection Plan Charge Gas Lines 11/21/2016 4.99 Total Third Party Chames $4.9-9 (Conflnued on next page) DATE MAILED Dec 1, 2016 74 Ho6rs'GrVlca 1,800427..2206 Pnlofish 1-600-142-4646 AE$Poflot ,1-800.2'62-0259 frY s coo CDIATE'DUE Dec 21, 2blb AMOUNTWE $44BO Gas usaqa,Nllijary (Total Therms used) 41 .v-....... Auw XW se Fi — TnlulTkaorann ayaa6 2'g is 32 Dally average Therms 33 Days In bl1lIng cycle ME Cafffornis residents use up to Male tinlOs rnore natural gasp In wlniter•than In surrmar,pt's Imnantwoconserve anergy and avoid anergy shortages. Energy Providers of Southerr, California eduoUe oustomers on how to conserve. Visit ConserveEnergySoCal.gom. Need extra natural ges, to ljost your horne due to a modloW condition? You may be eligible for more natural gas at our towost baseline rate through the Medical Baseline Allowance program, To learn more, visit soca lg aa, rsra rnAms�d ice i.. lire Gas corripanys Pee oornmooYty cost per 1han" for your h0r)q period'; Nov.... —, A32305 out..:.. , , . , $.35197 44"neja Tnntnw:aaacwwu aa/•h PM C'L PAPA BUS ReQNSTROS.) ....... .... . ................................................... . ............................. . 1.11— .......... . ... ....... '.r �. .s a MARVI N LARA C I d CITY OF BALDWIN PARK APPLICATION FOR CITY COMMISSION And STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION:�:,�i�arY! l,�f dd serrarafe aD ffcation is rectuir+etf for each cor mission), -- - -. PERSONAL INFORMATION:. Residence Address..._—..irk t°.h,.,...,_._ _.m ...._. _.... r Length of time at this Address:jq C:�_ E-mail address: Home Phone No. Cell/Message Phone Are you 18 years of age or older? `{ e,-'5 Are you registered to vote In the City of Baldwin Park? W e�; Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? AQ If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 6 6 7 8 g 10 11 6) High School Graduate? EMPLOYMENT INFORMATION f EXPERIENCE: i°� •fir-,�t �' I ",� P r'�"a # s� t �" x.�» In k gait, REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is corisidered-on its individual merits. HAVE YOU EVER SEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?PC If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOW LEDGEMENTICERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penalty of perjury under the laws of the Slate of Calffomla that the foregoing Is true and correct. Signature Residency verification: ❑ Yes ❑ No Date: P Residency verification: ❑ Yes ❑ No Date: _— .........._...... . verification: ❑ Yes ❑ No Da Voter Registration Verification: ❑ Yes ❑ No Appointment date: Term Ttill f�9i r tirt.flr t±l; ijse this space to list your goals and ob)ective^s and why you feel you should be appointed to the cornnilission for which you are applyln . PleaBe Include any a0dfilonaf information you feel will be beraa fi(.iol to the Council In consideration of your appointment to this cornmIssion. r } 1 M " i j el 'a• ' C l4 L IN ,YUr L i:)ate.- l tkc vpp bv Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (P,) yours. During thls tirno, should a v000t7ayoc wrrr' In th,o ccarr mis",slorn (01nth%ol? YOU 170VO iC gI104 czar?siCl ra tion Of PP01171MOnt, �✓l�trr" C���i�lJC tiCrr� will i)e lnclu(Iod in the pool of alVlcants provided howover, that yorr stfbrnit current proof of residency at the tlnne of sold recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application. MACY'S STAR PASSES ARE HERE20% vas 000 FF3 15% off select items "dtewards are cakotated at 1016 oW y"r hid purchases ud Rilble VMertbanrN "I°IIa�IhOe etc ar flee" rmpr8sd� of purtlna�scs d nirnclnamillse to lint c°adenl rrwrl extfrprled argJ blade ou ar tnazplll eututt al a ala "y 5 stale ur ua rr atys aeiaa, but exdohs lire SSS tnroflmern fire and pu¢c sr�s of fdunliuneour rr l covalrrds, IX59s, b" sl t91rsy fursaloai, tuitinl salon, gift mds/cerl[f talo elerhuu laand assorlafed,accesswkn s�ecial orders want , elry re Or, stil�glesses, Inaleinity, aliifedl Moes lof hurry hel WL 1'00 Iloilo e pfl. cosloni decals nary, carpe4 dc�anfr and agtiw rdois•streeclltwnciist reWatltrd �i'�tes„ stuvtae airy& defieery dere„ ty(fk wasp, iarareitascs frrwrr W4tenscd r ftrrprnla, h�I InStafa aril ntSiaunagals� Mads irkslaUtpe lnt�t�aindlSe a.C-itlnns, as wva.d as all purriaases ITT, oussIde of fda¢y`s.. ""flee Purchases" arc nurthases of M0 glwe Marc andlse Mai tram yerar earollnreut datr dwgh tkar nlrer 11, 2010 less all Wo �ax, lelorn ddsr m and adilastrrnen s trws a UU yOW WOW BrarrryNt enaola UM ate INOU h Jainuwrny o, 7tltfa, of eu� IIlhe nelurard!lent Cf fhgf � erehan ase was pw6im ed paler to wn° crvollroonl, finer lerths and cand rrrploy a accannRlS axrltrrred,Sexaaa%a°ga�srcaGRdne 61h�11f1rnaG b�CV?rdtPlhannN�W1CP i�RiaRl'�Y(Pn?i�an�5a3n'�lraJ�Uf ey�IC:a�,WWCiW aucraasrawWated "aid yahae^;„will lye ds nen exp�rlu��atd linat wV� headed Malcis F,RdT, la l�ieaSYess shoaYrt da Uua tnro6d laraoruat nevands, Chaob For Sharing Word yards l ynwf he used as ymrwst c� rredfk rrnty a credlttold atcauurarmdra°rn;edfol calk 1plefltllsaUr x vaach punyra % olftrtd lry if S. Woyall� a tdlyislo6 of itanae 00 fxfsr ss INWI Hdatol SerwGtxs (rnay�arr,Int Flarnt pnsattca9cnla ed[ inucasto cachlirahfyinghfoapur sase,cerfoarediryarysoles sadtou arsordlsrvunlsarfnupsappgta leo! dlrtrrr.Pdenil dnnstanfsolfit snedongni�haesal`14ary"Qh tandsoaIwytne Isandtiurdlosonaupyltildt aattednrois.P imisratuuoIhe arled ddarytfeesanrdservUs,Plm annn will not C tacntdta) pluitftaseslal�nflnl %dniwfaig caserf dr�ardntnls; Ah dllpia fa7raldnaan ar ,trtccl nlsrali n wn n atsl trStrMBeidfeh td rtrr rinssx lfarlr a 040isfa %ad fig US GMS roWe05 can c"iniuli ai nnacys csrnafplersik, i'dnls lgwc° tnrn rn e ary W ue. On Oecom per 1l each year, arry peinns that are at leas'l two Yeats old will exphe, rfwr fair ienrns fondhlnrrs, see plefiftcorpifeam and for a cumpletehplofea,600as,RVaSalts hss laicarrishnrmtysaunrnpleoil 'Exduslomapply and are disclosed on each Macy's Star Pass. mmr Advertex Commntions, Inc. IS I West 34th Street New York, NY 10001 PRESORTED STANDARD U.S. POSTAGE PAID ADVERTEX Ir'I'I!'I'11111'rI.�Illulrl,lhdlllllllll'IIII111141kill III. III S926 ****AUT0**5-DIGIT 91706 1`1134A-0873762 213 68/1864/2392 Marvin Lara Bresee PI Baldwin Park, CA 91706-5460 NOV76PP Non -Profit Org, U,S, Postage Paid Detroit, MI Permit No. 4924 ii Ir addressee is no longer with your organization, please route to his or her replacement or supervisor. llthllurlllllllNN'I'lillrltrltllliltllllhllll"II (II�'Illlll A*********kk****kk*****AUTO"*3-DIGIT 917 MARVIN LARA BRESEE PL BALDWIN PARK CA 917061 5469 T149 P1 28908 s C I's American Concrete Institute rµ, Always advancing American Concrete Institute 3$800 Country Club Drive Farmington Hills, MI 48331 USA NOV76PP Non -Profit Org, U,S, Postage Paid Detroit, MI Permit No. 4924 ii Ir addressee is no longer with your organization, please route to his or her replacement or supervisor. llthllurlllllllNN'I'lillrltrltllliltllllhllll"II (II�'Illlll A*********kk****kk*****AUTO"*3-DIGIT 917 MARVIN LARA BRESEE PL BALDWIN PARK CA 917061 5469 T149 P1 28908 PLEASE AtTACH A CITY OF BALDWIN PARK URR NT VILLA OF A I.fi"IIw.ITYIt..L APPLICATION FOR CITY COMMISSION COOY(OP'�YbUR And jOLPO1 STATE ENT OF QUALIFICATIONS APPLICATION 15 FOR THE FOLLOWING COMMISSION: dA seroarate avoli'catfon is rerttrtmol' for each commission) Residence Address-, Length of time at this Address:?) E-mail M Home Phone fJo.. Coll/Message Phone too., 6 w _.. ,me, Are you 18 years of age or older? __gS Are you registered to vote in the City of Baldwin Park? y -e -IL _,_ Do you currently serge as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes" name of agency and EDUCATION: Circle Highest grade you completed: 1 2 3 A 5 6 7 8 9 10 11 i) High School Graduate? �S G.E.D.?,„ N EMPLOYMENT INFORMATION / EXPERIENCE: REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on Its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?_Ylft_ if yes, Please list all offenses, date and place of offense(s), and sentencefns received: ✓" Ie Date —127/ Residency verification: ❑ Yes ❑ No Date: Residency verification: ❑ Yes ❑ No Date:, Residdenov verification: ❑ Yes ❑ No ACKNOWLEDGEMENT/CERTIFICATION: understand that upon ttlinp, ibla applicoWn bac Tres a public rer:ord. I cattily under porralty of perjury ander the laws of the Stale of Callfornla tltal the lerago)ng is true and correct. Voter Registration Verification: ❑ Yes ❑ No Appointment ato; Term exnfivs: Name... i Commssslon Requested: _f—` �_ -- i Sf STATEMENT OF UALFICATIt N : Use this space to list your goals and objectives and why you feel you should be appointed to the commisslon for which you are applying. Please Include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. . Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application. ali1l•uucl An $DjSONINTCRNAT[ONAL® Company WWW.sca.Com LARA, RENE ADRIAN ! Page 1 of 6 Dec 0ec Jen Feb Mar Apr May Jun Jul Aus Seep Oct Nov 0ac 114 015 '1s 116 116 116 '16 116 '16 '10 '16 '16 '16 16 Please relum the payment stub Y;umlow with your paymont and make your check payable to Soultryarn oaiilomNe Edison. (1-4•574) Tear here it you wanj to pay In pv rorr, call 1 -i00 -y47-6908 Iror locations, of yotr con pa�,y online at wwww-soe-caara, Tear here .. r............ r... r........w .. .....w.........r..... .d... r r... m.w,.r. ElSOUMAN CAJUM NPA customer account 2_30. C C o Please write (his number on your check. Make your C � � S check payable to Southern California Edison. An WISM IN MATTUMIM Coml•+nr STMT 12172018 P1 CO3 T0080 014941 01 AV 0,3730 C030 frrl�llr�lrlrlillnl�llrl�ll�l��'�I��1'�1"1�I1�11'��I�111'r�llll LARA, RENE ADRIAN VINELAND AVE APT BALDWIN PARK, CA 91706-5030 Amount due by Jan 5 '17 $36.14 Amount enclosed $ P.O. BOX 600 ROSEMEAD, CA 91771-0001 36 306 4429 0=11067 pgt] uanaOQaUUG361400aaG3I=14 Go paperless at www.sce.comfebilling. It's fast, easy and secure, LUIS MONTANO (Section 8 Qualified) RECEIVED PLEAPPA-rTACHA CITY OF BALDWIN PARK tUT L LA t LL 1 APPLICATION FOR CITY COMMISSION IAN 2: 3 20I1 A ILI7" BIANNA ACO OF YOUR And CITY OF 13ALDWIN PARK PHOTO ID STATEMENT OF QUALIFICATIONS CITY CLERKS DEPARTMENT APPLICATION IS FOR THE FOLLOWING COMMISSION: .se _cratec Ifcetfer is re rrlre (for each cotrrrrra LicLq ...... PERSONAL. INFORMATION: Name_,.,,.. _. ......... —. Residence Address Length of time at this Address:.-9-yP-SE-mail address:„ .. �,�. m pe Home Phone No. JA Cell/Message Phone No. b. Are you 19 years of age or older? Are you registered to vote In the City of Baldwin Park?� Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: ... _.......... __.W_._....__. Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 1�High School Graduate? EMPLOYMENT INFORMATION I EXPERIENCE: REFERENCES: Please provide the names of two (Q) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case Is considered on Its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify under penally of perjury under the laws of the State of California that the foregoing Is true and correc zo -l" Date Signature Residency verification; ❑ Yes ❑ No Date; Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date:. m__,____— Appointment date: .... Rosidoncy verification: 0 Yes ❑ No Date. Term eaiaires; Name L U- " r' ".., 1 Commission Requested: NoLrs i W4 - STATEMENT OF UAL.tFIC TION : Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional Information you feel will be beneficial to the Council in consideration of your appointment to this commission, r cw HO Q"�LaAL C— Date, 4naturrye Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application. Go paperless at www.sce.com/ebil ling. It's fast, easy and secure. SOUTHERN CALIFORNIA P,U, Box 600 .j Ne Rosemead, CA 91771-0001 An EDISON INTERNATIONAL® Company www.sce,com MONTAN01 LUIS / Page 1 of 6 For billing and service Inquiries Call 1-800-255-2365, Date bill prepared: Dec 3'16 De6sit receipt - Do not pay Deposit requested amount Payment Received 11/13 Payment Received 12/01 Deposit customer account 2-39- RAMONA BLVD BALDWIN PARK, CA 91706-3763 $100.00 -$50.00 •$50.00 This receipt Is for your Information. Your deposit will be held as security for your account In accordance to the terms described In the following paragraphs. Residential customer deposits are refunded when all bills are paid before the past due date for 12 months or you close all your customer accounts. Non-resldentlal customer deposits will be refunded when all bills are paid before the past due date for 12 months, and/or In the opinion of the Company, the conditions of service or basis which credit was originally established has not materially changed, or you close all your customer accounts. The deposit will not earn Interest until the deposit Is paid In full. Your cash deposit, Including Interest, will be refunded by applying it to your unpaid bills and/or by check. Interest on the deposit will be earned for each month the bill Is paid before becoming past due. Endorsement of a refund check will acknowledge receipt of refund and will release Southern California Edison from further claims against the deposit, (14-669) Tear here -----�,,.--------------...�.�..,....,....... ..�... ..�.......�.... . Tear ere 50UIHERN CAL1f'0 MA, EDIS' An EDISON INTRRHMONAI.G Company DEPO 12032016 A5 C01 T0002 000249 01 AT 0.3960 C016 [toil 1i1111111111111[Jill pill] 111111111111111111111111ifIIIII1I11 MONTANO, LUIS RAMONA BLVD I BALDWIN PARK, CA 91706-3763 Go oaneriess at www.ace.com/ebillina. It's fast. easv and secure. ALICE TING CITY OF BALDWIN PARK APPLICATION FOR CITY COMMISSION And STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: _0 _soLLa�f_e ja _)P 1C_R#2 ' Jsfs r Uk_Qd for each c_01 rrrfs to W.. PERSONAL INFORMATION:.. I Residence Address ... �4y&-........._!�. VVw/ Length of time at this Address:. E-mail address;_ µ QAl Cele essage Phone Phone No. ��� DEC 22 2016 �'fY "fl"f"dt�kkts11'L�kl)�ktl�+ Are you 18 years of age or older? �m �1Are you registered to vote in the City of Baldwin Pari<?, Do you currently serve as an eleoted or appointed official for any board and/or agency within the City of Baldwin Park? ff yes, name of agency and position,_-," ....... ....... EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 (r, High School Graduate? G.E.D.? . r_rvnr;..vnv=m r uvrvr%ivwr wiv r Fnr cr�n rw� . REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appoinhwM, Each case is considered on Its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?.__ If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: Residency verification: ❑ Yes ❑ No Date:____ Appointment date: Rosidene'v verification; ❑ Yes 0 No 11do;_— m..__ — Term expires:..,ry � _ ...... Commission Requested: tet' Name...... � .._..�_�.�.. Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional Information you feel will be beneficial to the Council in consideration of your appointment to this commission. W Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open meeting. This Application and Statement of uallflcattcrrr will be kept ora file for° two (2) years. Curinrl this time, should a vacancy occur in the comini~ssion for which you have requested consideration Of appointn•rent„ yraur application will be Included In the pool of applicants provided however; that you submit curront proof of residency at the time of said recruitment, Failure to provide current proof of residency with each recruitment will Invalidate this application. WIVIM-1. J0521121" v , 0 W...._._ war Valley County Water District 14621 Ramona Boulevard BALDWIN PARK, CA 91706 9I.RVICL A�]L11t%:' _ Z_ONE VINELAND AVE 03 ACCOUN7NUMeER w—. DUE DA'Z'E 308 1 V30/16 BILLING PERIOD - A- �10TAL. AMOUN1'DUF 10/04/16 to 12/07/16 2530 - Billing Inquiries (626) 338-7301 Office Hours: Monday - Friday 8am-5pm III I �II� III IIII I� I�I IIIIII �I �� II AMOUNT PAID: cwpw BALAwF 99 , VC31214A. AUTO 5 -DIGIT 91706 7000000653 00.0003,'0243 849/1 III I�,lI�II'Il�ln1111,1Mh„Ihlln�111n�,llul��6111,111lI ,�IIIJII„ISI'I'1�1'I��I�nll�,�I(�,lil+Illu„lhpllllr��ll�Il win ALICE H TING VALLEY COUNTY WATER DISTRICT VINELAND AVE: PO BOX 7806 9-1 BALDWIN PARK CA 91706-5000 BALDWIN PARK, CA 917067806 Valley County Water District 14521 Ramona Boulevard BALDWIN PARK, CA 81706 ALICE H TING VINELAND METER NO: METER SIZE: PREVIOUS READ: CURRENT READ: 0ONSUMPT I ON: DAYS IN BILLING CYCLE: USAGE SAME PERIOD LAST YEAR: *** DO NOT PAY - CREDIT BALANCE *** PREV10 NOE: CREDIT BALANCE: WATER CONSUMPTION CHARGE: READY.TO SERVE CHARGE: CAPITAL IMPROVEMENT CHARGE: UTILITY TAX: SUB -TOTAL CHARGES: $59.80- 59. 80- 2, 34 21 54 9, 22 1,00 $ 34, 10 TOTAL AMOUNT DUE: w $25 .70- IMPORTANT: Valley County Water District's new utility rates became effective September 1, 2016, For a complete list of the rates, please call the District office during our normal business hours, or you can visit our website at www,vowd.org and click on Services to download the Water Service Rates (Resolution 07-12-717) in English. 24 HOUR EMERGENCY PHONE: (626)338-7301 READINGS AND USAGE ARE MEASURED IN CUBIC FEET 1 UNIT = 100 CUBIC FEET = 748 GAL Attachment #3 RESOLUTION NO. 2017-166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPOINTING QUALIFIED INDIVIDUALS TO THE HOUSING COMMISSION OF THE CITY OF BALDWIN PARK TO OFFICE NUMBERS 1, 2, 3, 4, 5, 6 AND 7 WHEREAS, Baldwin Park Housing Commission consists of seven (7) members and Office Numbers 1 through 5 are appointed for a two-year term, Office Number 6 (Section 8 Tenant) is appointed for a two-year term and Office Number 7 (Section 8 Tenant over the age of 62) is appointed for a one-year term; and WHEREAS, the application process for all City Commissions is ongoing; and WHEREAS; a Notice of Vacancies on the Housing Commission was posted at the following locations: City Hall, Esther Snyder Senior Center, Morgan Park Community Center, Baldwin Park Public Library, Baldwin Park Arts & Recreation Center and on the City of Baldwin Park website, and the City Clerk's Office is accepting applications from the date of advertisement until all seats are filled; and WHEREAS, the City Council desires to fill vacant Offices 1, 2, 3, 4, 5, 6 and 7 due to the vacancies of each office; and WHEREAS, in accordance with Baldwin Park Municipal Code Section 32.08, appointments to Office Number 1, 2, 3, 4, 5, 6 and 7, are made and entered onto this resolution for terms expiring in accordance to the respective term for each office. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. On February 17, 2016, City Council voted for the termination of all commissioners from the Housing Commission Office Numbers 1, 2, 3, 4, 5, 6 and 7, and directed staff to advertise for the vacancies. Section 2. All Commissioners serve at the pleasure of and are subject to Council discretion. Pursuant to BPMC Section 32.09 if a Commissioner is removed, it is standard to advertise and accept applications to fill the position. With the advertisement of the existing vacancies, applications were received and presented to the City Council for consideration to appoint applicants for Office Numbers 1, 2, 3, 4, 5, 6 and 7 of the Housing Commission and such appointees shall hold office at the pleasure of the City Council and serve for the term as follows: Resolution No. 2017-166 Page 2 Section 3. That the City Clerk shall certify to the adoption of this Resolution and forward a copy to this resolution to all appointees and to the Housing Commission Secretary. PASSED, APPROVED and ADOPTED this 21St day of February 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution 2017-166 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council held on 21St day of February, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK A- ."!"111 9:11rel ,.; FEBRUARY 21, 2018 7:00 P REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Chair Vice Chair - Board Member - Board Member - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dir girse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un intcrprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COM'isON No se podia tornar accion en alg6n asunto a rnenos clue sea incluido en la agenda, o a njenos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a doclaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fi]ar asuntos para tomar en consideraci6n on ,juntas proximas, [Codigo de Gobiemo §54954.2] 1. TREASURER'S REPORT — DECEMBER 2017 Staff recommends that the Board receive and file the Treasurer's Report,. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 15th day of February, 2018. 'Alejdndra Avila Secretary ---.......... __ PLEASE NOTE Copies of staff reporls and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall', 21911 Floor' Lobby Area or, at the Los Angeles County Public, Literary in the City of t 'al fmn Park. For f�rrther information regarding agenda items, please contact the office of the City Clerk at (626) 960.4011 ext. 466 or, via e- mail at �avrl'p otealctw�rtparlt.crna. In complirance with the Americans with Disabilities Act, if you need special assistance to participate in this ineeting, please contact the Public Works Department or Risk Managernent at (626) 960-4011. Notification 48 hours prior to the meeting wilt enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ITEM NO. JJ S . A REPORT "br'Po TO: Honorable Mayor and City Councilmembers o . , � FROM: Rose Tam, Director of FinanceTHIE lo } 'N' GtAt R 0 DATE: February 21, 2018 LI EY;:/ SUBJECT: TREASURER'S REPORT — DECEMBER 2017 SUMMARY Attached is the Treasurer's Report for the month of December 2017. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for December 2017, BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 12/31/2017 E INVESTMENT IN BOOK PURCHASE MATURITY D1NT RtM REREST DATP OATE.� State of CallfgorTile Lecal Anentnvedtment Puird 13, 262.69 13,262.69 13,262.69 13, 262.69 t It -Yn ludln Oener-1Fud 40 nhr%aeVIW RewOotlFto� Prmrps 1.24°h Varies Varies Housing Authority 1.24% Varies Varies Certificate of Deposit 245,000.00 245,000.00 245,000.00 243,885,25 Cepltal'One Bank USA NATL ASSN 1.15% 9114/2016 9/14/2018 Wells Fargo Bank NA SIOUX Falls 1.15% 9114/2016 9/1412018 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9/1612018 Ally Bank Midvale CTF DEP ACT1366 1.16% 9117/2016 9117/2018 American Express Centurion 1.60% 411212017 411212019 Everbank-Jacksonville 1.55% 4116/2017 411612017 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund Varies Varies Varies PAR CURRENT BOOK MARKET VALUENf R 'AL VALUE.VALUE $ 21,724,165.98 $ 21,724,165.98 $ 21,724,165,98 $ 21,724,165.98 13, 262.69 13,262.69 13,262.69 13, 262.69 W 21,737,428.67 21,737,428.67 21,737,428.67 21,737 428 87 m 245,000.00 245,000.00 245,000.00 243,880.35 245,000.00 245,000.00 245,000.00 243,890.15 245,000.00 245,000.00 245,000.00 243,885,25 245,000.00 245,000.00 245,000.00 243,863.20 250,000.00 250,000.00 250,000.00 249,180.00 250,000.00 250,000.00 250,000.00 249,137.50 1,480,000.00 1,480,000.00 -� 1,480,000.00 1,473,836.45 1,849,830.92 1,849,830.92 1,849,830.92 1,849,830.92 3,156.20 3,156.20 3,156.20 3,156.20 ................. M 1,852,987.12 1,852,987.12 _ 1,862,987.12 _..... 1,852,987.12 $ 25 070 415.79 $ p 25,D70,4m 1.5.79 ; 25,070 416w79 $ 25 064 252.24 mom Total Investments $ 25,070,415.79 Cash with Bankof the West ty ,....Chµ.,e- _ _...., CI ckln g � 3,207,837.07 Money Market Plus 53,334.75 City Miscellaneous Cash 102,042.16, Successor Agency 599,601.00, Housing Authority 142,549.35, Financing Authority 1,719.08 Investment Brokerage 9,126.59 Total Cash with Bank of the West 4,116,210.00 Total Cash and Investments $2086,925.79 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of December 2017 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance 0410q* pmoqwk #�d • FEBRUARY 21, 2 18 7:00 P REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Chair - Vice Chair - Board Member - Board Member - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WH/LE MEET/NG /S /N PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdiccibn. Si usted desea la oportunidad de dingirse a la Agencia, podr6 hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un nterprtlaa�a su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos ser6 el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar accion en algun asunto a menos que sea iocluicl'o en Ira agenda, o a menos que exasta alg6oa emergencia o circunstancia especial. EI cuerpo legrslativo y su personal podran: 1) Responder breveaawnte a declaracianes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consider,,acian en juntas proximas. [Godtgo de Gobiemo §54954.2] CONSENT CALENDAR 1. WARRANTS AND DEMANDS Staff recommends that the Board ratify the Warrants and Demands. 2. TREASURER'S REPORT — DECEMBER 2017 Staff recommends that the Board receive and file the Treasurer's Report. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 15th day of February, 2018. ` 'AlejAdra Avila y y Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Mall,„ 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park.. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext: 466 or via e- mail at araailaiplclw�raapraataaLburro. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ITEM NO. STAFFREPORT TO: The Honorable Chairman and Members of the Board FROM: Rose Tam, Director of Finance DATE: February 21, 2018 tr�l SUBJECT: BALDWIN PARK HOUSING AUTHORITY'S WARRANTS AND DEMANDS SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority is $369,967.40 LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Registers, BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The January 9 to February 12, 2018 Warrant check numbers from 72140 through 72142 in the amount of $57.00 and Automated Clearing House (ACH) in the amount of $369,910.40 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. Check Register February 12, 2018 Date Range: All VMS Date Range: 01/09/2018...02/12/2018 Program: All Payment Type: All Check Numbers: All Direct Deposit: Exclude Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks Grouped by. Sorted by. �_ Check Number ............ Check Date . . Payee Name �.. �...... m..� DD ❑ 72140 02/01 /2018 Annie L Henderson ❑ ❑ 72141 02/01/2018 Hermila Silva ❑ ❑ 72142 02/01/2018 Vanessa G Ross ❑ Check Number Check Number Amount 24.00 12.00 21.00 Total $57.00 Average $19.00 Unit Count 0 Average Weighted by Unit Count Hard to House Count 0 HAPPY software Page 1 02/12/2018 10:46:16 AM «��������� ������^����� � ��N� �*m�~~,,�� ��,~mmo.~u��. � m�.��mm February 12, 2018 Date Range: All Grouped by. - �VM8DabyRange: VMS Date Range: 01108912�018 ...02/12/2018 Sorted by.- Check Number Program: A8 Check Number Payment Type: All Check Numbers: All Direct Deposit. Only Check Cleared: All Port Status: Include Port Ins ZemHAPo Include Zero HAPo Voided Payments: Include Voided Payments Held Checks: Include Held Checks v"' Check Number Check PayeeNome DD Amount -_ [] 10713 02/01/2018 1015West Garvey West Covina, LP QQ 1244.00 [] 18714 02/01/2018 1024Royal Oaks LPdbaWhispering Fountains QQ 11518.00 [] 18715 0201/2018 Aaron AbduoShokoor 1128D0 [] 16716 0201/2018 Alan Wu 784.00 [] 16717 02/01/2018 Alejandra Gutierrez 075.00 [] 18718 0201/2018 Alfonso Contreras 200.00 [] 18719 0201/2018 Allan KU.&Virginia JChippand Ralph Se|ine 2089.00 [] 16720 02/01/2018 Alta Vista Villas, LP 588.00 [] 16721 0201/2018 Amparo K4Limon 1162.00 [] 18722 0201/2018 Amy SiOn 782.00 [] 18723 0201/2018 Ana Thai Z 956.00 [] 18724 02/01/2018 Andrew & Eva Fogg 1213.00 [] 16725 02/01/2018 Ange|Romo 693.00 [] 16728 02/01/2018 Anna & Simon Choi 1231.00 [] 16727 0201/2018 Annette CScott 1514.00 [] 16728 0201/2018 Antonio & Aida Rinoo 1050.00 [] 10729 02/01/2818 Antonio R.Corral 312.00 [] 16730 0201/2018 ASCENSION HOLDINGS LLC 963.00 [] 16731 0201/2018 B.K.Mamdani 1231.00 [] 18732 0201/2018 Badi||oStreet Senior Apartments, LLC 13100.00 [] 16733 02/01/2018 Baldwin Park Family Housing Limited 12087.00 [] 16734 0201/2018 BaotrioaPyott 889.00 [] 18735 0201/2018 Becky Binh NguyetLuu 1747.00 [] 16730 0201/2018 8U|yThuodonokopuu|oo 773.00 [] 10737 0201/2018 Blessed Rock nfBMonte 2481.00 [] 18738 0201/2018 Bobby Roach 1003.00 [] 10730 0201/2018 Burno|&Mae Smith 1702.00 [] 16740 0201/2018 Carol Hinds 881.00 [] 10741 0201/2018 Central Apartments #2 1872.00 [] 18742 0201/2018 Chen Jackson 022.00 [] 16743 0201/2018 Cho Wu 171.00 0 HAPPY Software Page 1 02112/2018 10:38:07 AM ❑ 16744 02/01/2018 Christina Villasenor 883.00 ❑ 16745 02/01/2018 Cienega Garden Apartments 2324.00 ❑ 16746 02/01/2018 Cipriano Salazar Jr. 889.00 ❑ 16747 02/01/2018 Clinett Glazis 977.00 ❑ 16748 02/01/2018 Covina 023 Woods 206 LP - Pama Management 206 467.00 ❑ 16749 02/01/2018 Cynthia Pham % 716.00 ❑ 16750 02/01/2018 Dajojo, LLC 832.00 ❑ 16751 02/01/2018 Denise Van Pham 1443.00 ❑ 16752 02/01/2018 Derek Sim 664.00 ❑ 16753 02/01/2018 Dieu Van Huynh 875.00 ❑ 16754 02/01/2018 Dieu-Thuy Nu Ton 1378.00 ❑ 16755 02/01/2018 Dimitris Papadopoulous 1245.00 ❑ 16756 02/01/2018 Dinghwa Eddy Liu 1426.00 ❑ 16757 02/01/2018 Doan & Lily Thi 1370.00 ❑ 16758 02/01/2018 Doanho Do Ha 938.00 ❑ 16759 02/01/2018 Don Norwood 1231.00 ❑ 16760 02/01/2018 Donna J Falls 771.00 0 16761 02/01/2018 Doreen Han 1070.00 ❑ 16762 02/01/2018 Dung Tran 1168.00 ❑ 16763 02/01/2018 Dung Trung Pham and Tammy Tram Dang 816.00 ❑ 16764 02/01/2018 Elsa Man 790.00 ❑ 16765 02/01/2018 Emilio De Jesus Cruz 514.00 ❑ 16766 02/01/2018 Eric C. Otte 763.00 ❑ 16767 02/01/2018 Estate of Rosetta Mix 656.00 ❑ 16768 02/01/2018 Eunice Property, LLC 889.00 ❑ 16769 02/01/2018 EZ APT LLC 834.00 ❑ 16770 02/01/2018 Fanny Chan 641.00 ❑ 16771 02/01/2018 Fat Law 891.00 ❑ 16772 02/01/2018 Fernando Islas 1080.00 0 16773 02/01/2018 Fred Lau 885.00 ❑ 16774 02/01/2018 Gilbert Dominguez 499.00 ❑ 16775 02/01/2018 Gleiberman Properties, Inc - FBO MG Properties Group 1554.00 ❑ 16776 02/01/2018 Grace Chiou 1248.00 ❑ 16777 02/01/2018 Greater San Gabriel Valley Property Management, Inc. 1485.00 ❑ 16778 02/01/2018 Group IX BP Properties, LP 559.00 ❑ 16779 02/01/2018 Guillermo Vasquez 1115.00 ❑ 16780 02/01/2018 Ha Xu Van 1380.00 ❑ 16781 02/01/2018 Henry Ho 823.00 ❑ 16782 02/01/2018 Henry Wong 1698.00 ❑ 16783 02/01/2018 Heritage Park Villas LP 13568.00 ❑ 16784 02/01/2018 Hilbert Properties II 1648.00 ❑ 16785 02/01/2018 Housing Authority Of The County Of San Bernardino 4997.28 ❑ 16786 02/01/2018 Hui Chuan Wang 3092.00 ❑ 16787 02/01/2018 HUY VU 789.00 ❑ 16788 02/01/2018 Isabel R Sanchez 1038.00 ❑ 16789 02/01/2018 Jaime Barcena 798.00 0HAPPY Software Page 2 02/12/2018 10:38:07 AM ❑ 16790 02/01/2018 James or Barbara Fox 750.00 ❑ 16791 02/01/2018 JBMW Investment, LLC 669.00 ❑ 16792 02/01/2018 Jeff Ma 766.00 ❑ 16793 02/01/2018 Jesse S. Gonzalez 227.00 ❑ 16794 02/01/2018 Jianhong Zhen 409.00 ❑ 16795 02/01/2018 Jim & Nancy Bailey 603.00 ❑ 16796 02/01/2018 Jocelyn Jae Jhong 1770.00 ❑ 16797 02/01/2018 Joe Clark 2258.00 ❑ 16798 02/01/2018 John Nguyen 515.00 ❑ 16799 02/01/2018 John W. Ruwitch and Anh Lam Truong 905.00 ❑ 16800 02/01/2018 John Young 496.00 ❑ 16801 02/01/2018 Jose Baudelio Delgado 741.00 ❑ 16802 02/01/2018 Joseph H. Garcia 2804.00 ❑ 16803 02/01/2018 Joseph M. Kwok 996.00 ❑ 16804 02/01/2018 Joseph Pham 815.00 ❑ 16805 02/01/2018 Joseph T. Tung 964.00 ❑ 16806 02/01/2018 Juan Alvarado 435.00 ❑ 16807 02/01/2018 Kan Investments LTD, LLC 506.00 0 16808 02/01/2018 Karen Lin 917.00 ❑ 16809 02/01/2018 Karen M Hollinhurst 895.00 ❑ 16810 02/01/2018 Kim Chau 753.00 ❑ 16811 02/01/2018 Kimberly Nguyen 776.00 ❑ 16812 02/01/2018 Kimberly U Dao 161.00 ❑ 16813 02/01/2018 Kin Wai Wong 895.00 ❑ 16814 02/01/2018 Kristen Thuy Phan 682.00 ❑ 16815 02/01/2018 Ky Tran 988.00 ❑ 16816 02/01/2018 LAI MING LEUNG 839.00 ❑ 16817 02/01/2018 Lambert Lam 1218.00 ❑ 16818 02/01/2018 Lan Hua Mi Ku 1048.00 ❑ 16819 02/01/2018 Lark Ellen Village 6518.00 ❑ 16820 02/01/2018 Larry Chow 3044.00 0 16821 02/01/2018 Larry Mimms 1067.00 ❑ 16822 02/01/2018 Larry Pratt or Doreen E. Ewing 1401.00 ❑ 16823 02/01/2018 Lawrence and/or Lorraine Scimeca 1412.00 0 16824 02/01/2018 LEFA Trust 954.00 0 16825 02/01/2018 Leslie K Ng 1130.00 0 16826 02/01/2018 Lien Diep 1135.00 ❑ 16827 02/01/2018 Lois J Gaston 1730.00 ❑ 16828 02/01/2018 Los Angeles County Housing Authority 8628.80 ❑ 16829 02/01/2018 Los Angeles County Housing Authority 3960.32 ❑ 16830 02/01/2018 Louis Tong 1074.00 ❑ 16831 02/01/2018 Lourdes Vela 2699.00 ❑ 16832 02/01/2018 Luan Trong Hoang 668.00 ❑ 16833 02/01/2018 Lucena A Ewing 2397.00 ❑ 16834 02/01/2018 Lucille Fulmer 805.00 ❑ 16835 02/01/2018 Lupe Barajas 568.00 0 HAPPY Software Page 3 02/12/2018 10:38:07 AM ❑ 16836 02/01/2018 Mack E Titus 25.00 ❑ 16837 02/01/2018 Malcolm Oso 552.00 ❑ 16838 02/01/2018 Mallorca Apartments, LTD 886.00 ❑ 16839 02/01/2018 Man Sze Ma 944.00 ❑ 16840 02/01/2018 Maria Luisa Fernandez 663.00 ❑ 16841 02/01/2018 Maria Luz Rodriguez 359.00 ❑ 16842 02/01/2018 Marina Alvarez 615.00 ❑ 16843 02/01/2018 Mark T. Fernandez 643.00 ❑ 16844 02/01/2018 Martha Cortez 572.00 ❑ 16845 02/01/2018 Mary L Haynes 996.00 ❑ 16846 02/01/2018 Mayra Ortega 995.00 ❑ 16847 02/01/2018 Melody (Muoi) Dao 1202.00 ❑ 16848 02/01/2018 Michael H Phuong 1328.00 ❑ 16849 02/01/2018 Michelle Toliao Fernandez 753.00 ❑ 16850 02/01/2018 Minh A Nguyen 463.00 ❑ 16851 02/01/2018 Mohamad Tavakkoli 2653.00 ❑ 16852 02/01/2018 Monica Alber i 919.00 0 16853 02/01/2018 Monrovia 612, LP 6853.00 ❑ 16854 02/01/2018 Monrovia Heritage Park LP 16424.00 ❑ 16855 02/01/2018 Monrovia Heritage Park LP 2458.00 ❑ 16856 02/01/2018 Mousa Boushaaya 890.00 ❑ 16857 02/01/2018 Nancy H Shen 786.00 ❑ 16858 02/01/2018 Nomer Lacson 1440.00 ❑ 16859 02/01/2018 Olie S Johnson 885.00 ❑ 16860 02/01/2018 Olive RE Holdings, LLC 3224.00 ❑ 16861 02/01/2018 Pacific Towers Senior Apartments - TDF LP 1876.00 ❑ 16862 02/01/2018 PAMA IV Properties, LP 1782.00 ❑ 16863 02/01/2018 Paramjit S Nijjar 1989.00 ❑ 16864 02/01/2018 Paul & Annie W Chau 975.00 ❑ 16865 02/01/2018 Paul P Simon 815.00 ❑ 16866 02/01/2018 Paul Yan 683.00 ❑ 16867 02/01/2018 Paul Yen 496.00 ❑ 16868 02/01/2018 Peck Road Properties, LLC 858.00 ❑ 16869 02/01/2018 Peter R Nasmyth 539.00 ❑ 16870 02/01/2018 Philip Tsui 731.00 ❑ 16871 02/01/2018 Post Brookhollow, LP 2657.00 ❑ 16872 02/01/2018 Primrose Villa 5347.00 0 16873 02/01/2018 Quoc T. Vo 1386.00 ❑ 16874 02/01/2018 Quy Duc Tran 1130.00 ❑ 16875 02/01/2018 Ralph V. Parra 1090.00 ❑ 16876 02/01/2018 Ramiro Viramontes 329.00 ❑ 16877 02/01/2018 RAMONA BLVD FAMILY APARTMENTS, L.P. 4287.00 ❑ 16878 02/01/2018 Raul Varela Ayala 895.00 ❑ 16879 02/01/2018 Richard A DaSylveira 1220.00 ❑ 16880 02/01/2018 Ro Van Le 759.00 ❑ 16881 02/01/2018 Robert Lawe 875.00 0 HAPPY Software Page 4 02/12/2018 10:38:07 AM ❑ 16882 02/01/2018 Robert and Judy Ip 2012 Trust 0 864.00 ❑ 16883 02/01/2018 Roger Hin Nam Mak 8249.00 ❑ 16884 02/01/2018 Roland Wiekamp 1251.00 ❑ 16885 02/01/2018 Roman Basin 1104.00 ❑ 16886 02/01/2018 Ronald & Pamela Layne 531.00 ❑ 16887 02/01/2018 Rosa Beltran 1651.00 ❑ 16888 02/01/2018 Rosa Lamas-Serratos 1704.00 ❑ 16889 02/01/2018 Rosie Leon 786.00 ❑ 16890 02/01/2018 Roy Lam 548.00 ❑ 16891 02/01/2018 Ruel Torres 1113.00 ❑ 16892 02/01/2018 SAE GROUP, LLC 1270.00 ❑ 16893 02/01/2018 Sam Gurfinkel 1231.00 0 16894 02/01/2018 Sara Romo 963.00 ❑ 16895 02/01/2018 Sel Homes LLC 7316.00 ❑ 16896 02/01/2018 Sergio Molina 187.00 ❑ 16897 02/01/2018 Serrano West Covina #199W, LP 453.00 ❑ 16898 02/01/2018 Shiu-Ein Huang 285.00 ❑ 16899 02/01/2018 Siu Fung Mak 1575.00 ❑ 16900 02/01/2018 Sophia Wong 1654.00 ❑ 16901 02/01/2018 Steadfast Cameron Park LP 814.00 ❑ 16902 02/01/2018 Steadfast Mccord BHA, LP 891.00 ❑ 16903 02/01/2018 Sui Man Mak 946.00 ❑ 16904 02/01/2018 T & P Property LLC 129.00 ❑ 16905 02/01/2018 T & T Asset Holding, LLC 2565.00 ❑ 16906 02/01/2018 Takis Bogris 627.00 ❑ 16907 02/01/2018 Tanya H Chen 898.00 ❑ 16908 02/01/2018 Thanh M Tang 730.00 ❑ 16909 02/01/2018 The Piedrahita Trust "B" 1551.00 ❑ 16910 02/01/2018 The Promenade Housing Partners, LP 2222.00 ❑ 16911 02/01/2018 Therisa L Tyck 895.00 ❑ 16912 02/01/2018 Thomas Pang 1127.00 ❑ 16913 02/01/2018 Tinh Van Le 477.00 ❑ 16914 02/01/2018 TK MANAGEMENT & INVESTMENT CORP, 1109.00 ❑ 16915 02/01/2018 Tom Cinquegrani 1023.00 ❑ 16916 02/01/2018 Tom Lee 372.00 ❑ 16917 02/01/2018 Tuan Viet Ho 1681.00 ❑ 16918 02/01/2018 Up Hill Investment Inc. 1231.00 ❑ 16919 02/01/2018 Van T Tran 825.00 ❑ 16920 02/01/2018 Velma Alarcon Gandara 1282.00 ❑ 16921 02/01/2018 Vijay Gulati 2452.00 ❑ 16922 02/01/2018 Villa Olive Oak 539.00 ❑ 16923 02/01/2018 Vinh H. Lai 889.00 ❑ 16924 02/01/2018 Vinh Hong Lai 2853.00 ❑ 16925 02/01/2018 Vintage West Covina 10673.00 ❑ 16926 02/01/2018 Virginia Carlson 898.00 ❑ 16927 02/01/2018 Wai Keng Tam 970.00 0 HAPPY Software Page 5 02/12/2018 10:38:07 AM ❑ 16928 02/01/2018 West Covina Senior Villas II, LP ® 591.00 ❑ 16929 02/01/2018 West Covina Seniors Villas 1 ® 596.00 ❑ 16930 02/01/2018 William J Rogers ® 807.00 ❑ 16931 02/01/2018 Wilson Apartment Associates L.P. ® 3318.00 ❑ 16932 02/01/2018 Woodside Village Apartments LP ® 6182.00 ❑ 16933 02/01/2018 Xitlalai Sanchez ® 538.00 ❑ 16934 02/01/2018 Xuan Wang ® 1244.00 ❑ 16935 02/01/2018 Xue Fen Xu ® 972.00 ❑ 16936 02/01/2018 Xuyen Thach Han ® 1550.00 ❑ 16937 02/01/2018 Y & H Investment, Inc. ® 1841.00 ❑ 16938 02/01/2018 Zelmira Medina ® 1390.00 ❑ 16939 02/01/2018 Zi Jian Li ® 1268.00 Total $369,910.40 Average $798.94 Unit Count 431 Average Weighted by Unit Count $831.01 Hard to House Count 0 HAPPY Software Page 6 02/12/2018 10:38:07 AM ITEM NO. STAFF IUTORT TO: Honorable Mayor and City Councilmembers /roar;., ''r HE FROM: Rose Tam, Director of Finance ° o a1 11 L ,, � DATE: February 21, 2018 ' AE' SUBJECT: TREASURER'S REPORT —DECEMBER 2017 SUMMARY Attached is the Treasurer's Report for the month of December 2017. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for December 2017. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 12131/2017 INVESTMENT INT PURSE MA....TM mmm, City Checking 3,207,837.07 Money Market Plus 53,334.75 D"NvtlP"VON RATE DATE ACE,...a...mm VALUE ,. PRINCIPAL VALUE -.�,,,,....w.�.,.MA._R.wK.E..,T VALUE State of California Local AVanry Nla4e�taT ont tuna! �f /all � 9w126.69m„ Total Cash with Bank of the West 4,116 210.00 Total Cash and Investments $ 2tM,1 CVty-including General Fund & all othor Special Revenue F'un r, 1.24% Varies Varies $ 21,724,166.98 $ 21,724,165.98 $ 21,724,165.98 $ 21,724,165.98 Housing Authority 1.24% Varies Varies 13,262.69 13,262.69 13,262.69 13,262.69 21,737,428.67 21,737,428.67W 21,737,428.67 21,737,428.67 Ceellfflcate of Depsoelt Caplitall One (Bank USA Nva"lG... ASSN 1.15% 911412016 9/14/2016 246,000.00 246,000.00 245,000.00 243,880.35 Wells Fargo Bank NA SIOUX Falls 1.16% 9/14/2016 9/14/2018 245,000.00 245,000.00 245,000.00 243,890.15 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9/16/2018 245,000.00 245,000.00 245,000.00 243,885.25 Ally Bank Midvale CTF DEP ACT/365 1.15% 9/1712016 9117/2018 245,000.00 245,000.00 245,000.00 243,863.20 American Express Centurion 1.60% 4/12/2017 4/12/2019 250,000.00 250,000.00 250,000.00 249,180.00 Everbank-Jacksonville 1.55% 4116/2017 4/16/2017 250,000.00 260,000.00 250,000.00 249,137.60 1,480,000.00 1,480,000.00 1,480,000.00 mmm1,473,836.45m Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 1,849,830.92 1,849,830.92 1,849,830.92 1,849,830.92 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund Varies Varies Varies 3,156.20 3,156.20 3,156.20 3,156.20 1, 852, 987.12 1, 8 52, 987.12 1,8 62, 987.12 1, 852, 987.12 $ 25y070 415.79 n 25,070 416.79 b 25,070,415.79 $ 25,064 252.24 Total investnronl;s $ 25,070,415.79 Cash with Bank of the West mmm, City Checking 3,207,837.07 Money Market Plus 53,334.75 City Miscellaneous Cash 102,042.16, Successor Agency 699,601.00, Housing Authority 142,549.35, Financing Authority 1,719.08 Investment Brokerage 9w126.69m„ Total Cash with Bank of the West 4,116 210.00 Total Cash and Investments $ 2tM,1 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transaction made for the month of December 2017 and several deposits/withdrawals were made with the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance