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HomeMy WebLinkAbout2018 01 17 CC MIN MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING JANUARY 17, 2018, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Pro Tern Pacheco at 7:09 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Pro Tern Pacheco. ROLL CALL MEMBERS PRESENT: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tern Ricardo Pacheco Mayor Manuel Lozano (Mayor Lozano arrived at 7:35 p.m.) REPORT ON CLOSED SESSION Mayor Pro Tern Pacheco reported out of Closed Session that no action was taken on items discussed. ANNOUNCEMENTS Council member Baca requested that the meeting be closed in memory of the late Frank Napolitano, husband of Congresswoman Grace Napolitano; directed staff to send a letter of condolences. Council member Baca also requested that the meeting be closed in memory of, and that condolences be extended to the families of Jordan Rios, John Brenner, Anita Lasar, Moijes Tovar. Mayor Lozano requested also that the meeting be closed in memory of Michael Stevens a 39 year employee of the Baldwin Park Unified School District adult school who recently passed away. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Presentation by Jan Cicco, San Gabriel Valley Council of Governments, to provide an update on Measure H and the Home for Good program. Ms. Cicco narrated a PowerPoint presentation and responded to questions from Council. • Presentation of plaques and recognition of the 2017 Senior King and Queen, Jorge and Maria Hernandez Kristi Russell Chief Deputy City Clerk was recognized for her valuable service to the City of Baldwin Park and to the community with members of the City Council expressing gratitude and appreciation for her hard work and diligence. City Clerk Avila commented that Ms. Russell was the type of professional who ran the Office of the City Clerk effectively and did many small and large tasks to keep the office running and all with grace and a positive attitude. Mayor Pro Tern Pacheco recognized Senior Prom King and Queen Mr. and Mrs. Jorge Hernandez and presented the couple with a plaque and flowers. • Presentation by Southern California Edison representative Sal Ramirez of an Energy Rebate Check for the City of Baldwin Park Sal Ramirez, Southern California Edison, presented a ceremonial check to the Mayor and Council in the amount of $100,000 in energy rebate funds for energy savings PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:35 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Donald Grates, Baldwin Park resident, extended thanks and recognition to Allen Yauchzee, uncle to CEO Shannon Yauchzee, for hiring him at Southern California Edison as the first African-American. Al Contreras, Baldwin Park resident, commented on Item No. 6, noting that it seems unnecessary; voice objection to formally requiring the designation of male and female members. Christina Larios, Baldwin Park Library, spoke of upcoming events and reading opportunities at the library. Unidentified speaker, asked whether any more cannabis permits will be issued and, if so, when; asked about how funds collected from cannabis businesses will be used and asked whether any preference will be given to Baldwin Park residents that apply. Juan Rios, Baldwin Park resident, spoke about the cannabis permit program and opined that more police officers should be hired before businesses are allowed to operate. Regular Meeting of 1/17/18 Page 2 of 11 John Garcia, Baldwin Park resident, asked about programs for the homeless; noted that there is a tree leaning against a City sign across from the high school. Greg Tuttle, Baldwin Park business owner, commented on public communications practices; opined that public notices were not sent to residents and business owners regarding the locations of cannabis growing businesses; commented on various political activities at the state level. Thomas Kerri, San Bernardino resident, commented on the issues of sexual harassment that have been in the news lately. Margarita Vargas, Baldwin Park resident, voice objection to the resolution that would require an equal number of men and women on City Commissions. Daisy Cruz, commented on the level of pollution in Baldwin Park and asked what steps are being taken to mitigate the problem. Manual Suarez, Jr., commented that his mother had had a 31 year career with the Baldwin Park Unified School District and thanked the community for having given her that chance; commented that education was everything. Unidentified speaker commented on the need for the Dial-A-Ride. Manuel Penate spoke out against Council's decisions on how city funds were spent. Seeing no others wishing to speak, Public Communications closed at 8:16 p.m. CONSENT CALENDAR Council pulled Item Nos. 5, 6 and 9 from Consent Calendar for further discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 2. TREASURER'S REPORT — MARCH 2017 Staff recommends that Council receive and file the Treasurer's Report. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to receive and file the Treasurer's Report. Regular Meeting of 1/17/18 Page 3 of 11 AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 3. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Solis, Alejandro Claimant alleges the police department misplaced his wallet with the amount of $540 during the time of his arrest; the wallet and misplaced amount was returned to the claimant. Ortiz, Sandra Grandara Claimant alleges her vehicle was struck by a Foothill Transit bus causing injuries. The City does not have an agreement with Foothill Transit and Foothill Transit has insurance through the MTA by franchise agreement. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to reject the claims and direct staff to send appropriate notice of rejection to claimants. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 4. APPROVAL OF MEETING MINUTES Receive and file: A. Meeting Minutes of the Special and Regular City Council Meetings held on December 6, 2017. B. Meeting Minutes of the Special Finance Authority, Special Housing Authority, Special Closed Session and Special Regular City Council Meetings held on December 13, 2017. C. Meeting Minutes of the Special Closed Session and Special Regular City Council Meetings held on December 18, 2017 A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Regular Meeting of 1/17/18 Page 4 of 11 5. ACCEPT AND AUTHORIZE THE FILING OF A NOTICE OF COMPLETION — CITY PROJECT NO. 2017-0189 — BUS STOP IMPROVEMENTS PROJECT — PHASE 1 Staff recommends that Council: 1. Accept the construction improvements by FS Contractors, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $20,824.93 in retention funds to FS Contractors, Inc. upon the expiration of the 35-day notice period. 3. Authorize the Finance Director to re-appropriate project savings and perform the necessary budget transfers for the purchase of six (6) solar powered trash compactors for an amount not-to-exceed $32,796.70 and authorize the Public Works Director to process the Purchase Order. Council Member Baca stated that she pulled the item because she wanted . to thank staff for doing that.', A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to approve item as presented. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 6. A RESOLUTION OF THE CITY OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DESIGNATING AN EQUAL NUMBER OF MEN AND WOMEN BE REQUIRED TO BE SEATED ON ALL CITY BOARDS OR COMMISSIONS Staff recommends that Council approve and adopt Resolution No. 2018-223, entitled "A Resolution of the City Council of the City of Baldwin Park, Designating an Equal Number of Men and Woman Be Required to be seated on All City Boards and Commissions." Council Member Rubio stated that this was a Resolution that she had proposed and read the title of the Resolution into the record; she further clarify that the intent of this Resolution applied to non-elective officers such as Boards and Commissions not members of the City Council. A motion was made by Rubio, seconded by Garcia, and carried (5 — 0) to approve as presented. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 7. RATIFY AND ADOPT RESOLUTIONS TO APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BALDWIN PARK AND THE SERVICE EMPLOYEES INTERNATIONAL UNION (SEIU); AND APPROVE Regular Meeting of 1/17/18 Page 5 of 11 RESOLUTIONS TO UPDATE THE PAY SCHEDULE REFLECTING SALARY AND BENEFIT ADJUSTMENTS IN ACCORDANCE WITH CALPERS ESTABLISHED GUIDELINES Staff recommends that Council approve, ratify and adopt: 1. Resolution No. 2018-218 to approve the MOU with the Baldwin Park General Unit Of Maintenance Employees (SEIU Local 721); and 2. Resolution No. 2018-219, updating the comprehensive City of Baldwin Park Pay Schedule to reflect salary adjustments retroactive to July 1, 2017, in accordance with approved Memorandum of Understandings, respectively, amended benefit matrices and State mandated wage adjustments; and 3. Resolution No. 2018-220, updating the comprehensive City of Baldwin Park Pay Schedule to reflect salary adjustments retroactive to December 1, 2017, in accordance with approved Memorandum of Understandings, respectively, amended benefit matrices and State mandated wage adjustments; and 4. Resolution No. 2018-221, updating the comprehensive City of Baldwin Park Pay Schedule to reflect salary adjustments effective January 1, 2018, in accordance with approved Memorandum of Understandings, respectively, amended benefit matrices and State mandated wage adjustments; and 5. Authorize the Finance Director to complete budget amendments and appropriations. A motion was made by Pacheco, seconded by Baca, and carried (5 — 0) to approve the Amendment to the Agreement with All City Management Services (ACMS) for crossing guard services for Fiscal Year 2017-2018; authorize the Mayor to execute the Amendment; and authorize staff to include the new contract price of $194,832 in the proposed budget for Fiscal Year 2017-2018 under account 100-30-390-51100-13200-2. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 8. ACCEPT PLANS AND SPECIFICATIONS, AND AUTHORIZE PUBLISHING A NOTICE INVITING BIDS FOR CITY PROJECT NO. 2018-0220 - RESIDENTIAL STREET REHABILITATION PROJECT Staff recommends that Council approve the plans and specification for the Residential Street Rehabilitation Project (Project No. 2018-0220) and authorize staff to publish a notice inviting bids. A motion was made by Pacheco, seconded by Baca, and carried (5 - 0) to authorize the Acting Chief of Police to make all necessary arrangements with the El Monte Police Department to immediately reinstate Baldwin Park's partnership in the helicopter program under the same terms of the FY 2016-2017 agreement most recently in effect. Regular Meeting of 1/17/18 Page 6 of 11 AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 9. RENEWAL OF GRANT WRITING SERVICES CONTRACT WITH CALIFORNIA CONSULTING, LLC Staff recommends that Council 1. Approve the Consultant Services Agreement with California Consulting, LLC; and 2. Authorize the Director of Finance to appropriate funds to cover the cost related to the grants applied for including but not limited to General Fund, Prop A Fund, or Future Development Fund; or 3. Provide staff direction. Council Member Baca asked that she would like to bring this back at the second meeting in February; she asked if it would be possible to see a presentation of what has transpired with this contract in the last few years. A motion was made by Baca, seconded by Pacheco, and carried (5— 0) to bring this item back at the second meeting in February as requested by Council Member Baca along with a presentation. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA-1 SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK TREASURER'S REPORT — NOVEMBER 2017 Staff recommends that Council, acting as governing body of the Successor Agency, receive and file the Treasurer's Report. SA-2 APPROVAL OF THE RECOGNIZED OBLIGATIONS PAYMENT SCHEDULE (ROPS 18-19) FOR THE PERIOD FROM JULY 1, 2018 TO JUNE 30, 2019, AND ADMINISTRATIVE BUDGET Staff recommends that Council, acting as governing body of the Successor Agency: 1. Approve the ROPS 18-19 for the period of July 1, 2018 through June 30, 2019; and Regular Meeting of 1/17/18 Page 7 of 11 2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2018- 19; and, 3. Direct staff to proceed with submitting the draft ROPS 17-18 for approval to the Oversight Board no later than January 31, 2018; and, 4. Send the approved ROPS 18-19 to the County Executive Office, County Auditor Controller, the State Controller and DOF; and, 5. Instruct staff to post the.approved ROPS 18-19 in the City's website. A motion was made by Pacheco, seconded by Garcia, and carried (5 — 0) to approve the Successor Agency consent calendar as presented. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARING 10.A REQUEST FOR CONSIDERATION OF A MUNICIPAL (ZONING) CODE AMENDMENT BY URGENCY ORDINANCE TO MODIFY CHAPTER 127 (COMMERCIAL CANNABIS) BY INCREASING THE NUMBER OF PERMITS PERMITTED FROM FIFTEEN TO TWENTY Staff recommends that Council conduct a public hearing and, thereafter waive the reading, and adopt by title only Urgency Ordinance No. 1404 entitled "An Urgency Ordinance of the City Council of the City of Baldwin Park, California, Amending the Municipal Code Chapter 127 — Commercial Cannabis." Item held over to a future meeting. REPORTS OF OFFICERS 11.DIRECTION TO PROCEED WITH GENERAL ON-CALL CONSULTANT TO PROVIDE ENGINEERING DESIGN, PLAN CHECK, CONSTRUCTION MANAGEMENT, INSPECTION AND RELATED SERVICES AS NEEDED Staff recommends that Council: Option 1: Accept proposals from the top responding firms and direct staff to establish a General On-Call Consultant list for professional services comprised of the top four (4) firms and authorize the Interim Public Works Director to enter into negotiations for Professional Services Agreements (PSAs); or Option 2: Accept the proposal from Kimley Horn and Associates and authorize the Interim Public Works Director to enter into negotiations for a PSA. This firm scored the overall highest rating but also has the highest proposed rates; or Option 3: Accept the proposal from the firm with the lowest overall rates, Civil Source, Inc., and authorize the Interim Public Works Director to enter into negotiations for a PSA. This firm was rated third overall; or Option 4: Accept the proposal from the current services provider, Regular Meeting of 1/17/18 Page 8 of 11 Infrastructure Engineers and authorize the Interim Public Works Director to enter into negotiations for a PSA. This firm scored second in both the overall ratings and proposed rates. Sam Gutierrez, Interim Director of Public Works provided a brief summary regarding this contract and spoke about the process followed for the selection of the top 4 highest ranking companies. There was an extensive discussion relative to whether or not staff had presented a contract and the action sought by staff. A motion was made by Baca, seconded by Rubio, and failed (2 — 3) to approve option No. 1. AYES: Baca, Rubio NOES: Garcia, Lozano, Pacheco ABSENT: None. ABSTAIN: None. City Attorney Tafoya commented that in the contracts, there was no stipulation regarding the length of time for these contracts. A substitute motion was made by Pacheco, seconded by Lozano, and carried (3 —2) to approve adding a 5 year time limit to the contract. AYES: Garcia, Lozano, Pacheco NOES: Baca, Rubio ABSENT: None. ABSTAIN: None. A motion was made by Pacheco, seconded by Garcia, and carried (3 — 2) to approve option No. 4; provide direction to staff to come back with a contract with a 5 year term as well as the percentages. AYES: Garcia, Lozano, Pacheco NOES: Baca, Rubio ABSENT: None. ABSTAIN: None. 12.APPROVAL TO IMPLEMENT THE COMMUTER CONNECTOR EXPRESS TRANSIT SERVICE INCLUDING ROUTE, SCHEDULES AND STOPS BETWEEN THE BALDWIN PARK METROLINK TRANSIT STATION AND KAISER PERMANENTE HOSPITAL AND MEDICAL CENTER Staff recommends that Council authorize the approval of the Commuter Connector Express Route Analysis and Community Outreach report and authorize the Interim Director of Public Works to negotiate transit service amendments for the operation of the Commuter Connector Express service for a two-year period. Sam Gutierrez, Interim Director of Public Works presented the staff report speaking of the routes, schedules and stops between Baldwin Park Metrolink Station and Kaiser Permanente Hospital and Medical Center. Regular Meeting of 1/17/18 Page 9 of 11 A motion was made by Baca, seconded by Pacheco, and carried (5 — 0) to approve item as presented. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 13. DESIGNATION OF PRIMARY AND ALTERNATE REPRESENTATIVE FOR THE SAN GABRIEL VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT Staff recommends that Council appoint a delegate and alternate, and adopt Resolution No. 2018-222, entitled "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates to the San Gabriel Valley Mosquito and Vector Control District Board of Trustees as Official Representatives of the City." Council Member Rubio requested that a status report be provided relative to q p the events at the San Gabriel Valley Mosquito and Vector Control District. A motion was made by Pacheco, seconded by Garcia, and carried (5 — 0) to nominate Council Member Baca as primary representative and Mayor Pro Tern Pacheco as alternate representative to the San Gabriel Valley Mosquito and Vector Control District. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 14. REVIEW OF APPLICATIONS AND CONSIDERATION OF APPOINTMENT FOR THE VACANT SEATS ON THE HOUSING COMMISSION OF THE CITY OF BALDWIN PARK Staff recommends that Council review the submitted Commission application(s), accept nominations, authorize staff to initiate the appropriate background checks through the Department of Justice (DOJ) and, contingent upon satisfactory clearance by the DOJ, appoint individuals to the respective City Commissions and adopt Resolution No. 2017-166, entitled, "A Resolution Of The City Council Of The City Of Baldwin Park Appointing Qualified Individuals To The Housing Commission Of The City Of Baldwin Park For Office Seat Numbers 1, 2, 3, 4, 5, 6 And 7." A motion was made by Pacheco, seconded by Rubio, and carried (5 — 0) to table the item to a future meeting. Regular Meeting of 1/17/18 Page 10 of 11 AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL / CITY CLERK/ CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Council Member Rubio for discussion and consideration: • Council Member Rubio would like a presentation regarding San Gabriel Valley Vector Control District activities. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Pacheco, seconded by Rubio, to adjourn the meeting at 8:52 p.m. Ma •r ATTEST: :�/� / -nue" ozano, Mayor Alejandr, Avila, City Clerk APPROVED: )/ /// Regular Meeting of 1/17/18 Page 11 of 11