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HomeMy WebLinkAbout2018 05 15NOTICE AND CALL OFA SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, MAY 16, 2018 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: May 10, 2018 Al( Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on May 16, 2018. 00, Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting MAY 167 2018 location 5:30 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 "LD+�',/ /i HI U F '•%T •�•. MI E „> SAN GA9R,] E L C / A L L EY"/,,,/ III Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tem Cruz Baca - Council member Monica Garcia - Council member Susan Rubio - Council member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado en esta agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al or any of its Agencies, you may do so during the Concilio o alguna de sus Agencias, podra hacerlo PUBLIC COMMUNICATIONS period noted on durante el periodo de Comentarios del Publico the agenda. Each person is allowed three (3) (Public Communications) anunciado en la agenda. A minutes speaking time. A Spanish-speaking cada persona se le permite hablar por tres (3) interpreter is available for your convenience. minutos. Hay un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(jn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Didgir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximal. (Codigo de Gobierno §54954.21 OPEN SESSION/STUDY SESSION None RECESS TO CLOSED SESSION Public Employee Appointment Pursuant to Government Code Section 54957: Director of Public Works 2. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 1453 Virginia Avenue (CAN 17-03) Negotiating Parties: City of Baldwin Park and Todd Seidner, Virginia Avenue Holdings, LLC B. Property: 15480 Arrow Highway (CAN 17-04) Negotiating Parties: City of Baldwin Park and Lynn Metrow and Todd Hill, Bud King's Weed Club C. Property: 4507 Littlejohn Street (CAN 17-05) Negotiating Parties: City of Baldwin Park and Tina Honglin Guan, Lucky Medical Cannabis Development, Inc. D. Property: 5010 Calmview Avenue (CAN 17-14) Negotiating Parties: City of Baldwin Park and Erika Villarruel and Art Castillo, Baldwin Park Caregivers E. Property: 5129 Bleecker Street (CAN 17-16) Negotiating Parties: City of Baldwin Park and Michael Daniel Healy and Chad Negotiating Parties: Everett LaChance, High Point Distribution, Inc. F. Property: 14808 Arrow Highway (CAN 17-19) Negotiating Parties: City of Baldwin Park and Behnam Rodd, Jasper Rodd, and Negotiating Parties: Luis Franco, Emerald Connection, LLC G. Property: 13409 Garvey Ave. (CAN 17-20) Negotiating Parties: City of Baldwin Park and Valentina Ambarchyan, Edvin Property: Sanatgar, and Robert Harutyunyan, Checkpoint Distribution, I nc. H. Property: 428 Cloverleaf Drive (CAN 17-21) Negotiating Parties: City of Baldwin Park and Steve Yazeji, SCS Processing, Inc. I. Property: 15115 Ramona Blvd. (CAN 17-22) Negotiating Parties: City of Baldwin Park and Rogelio Magana, Rancho Adelanto Development Enterprises J. Property: 14712 Arrow Highway (CAN 17-23) Negotiating Parties: City of Baldwin Park and Steve Chan, Manuel Suarez, and Gershom Luh, The Grown Folks, Inc. K. Property: 13450 Brooks Drive, Units A and C (CAN 17-24) Negotiating Parties: City of Baldwin Park and Anthony Samuel and AvShalom Cohen, NRD, LLC L. Property: 4276 Elton Street (CAN 17-29) Negotiating Parties: City of Baldwin Park and Yichang Bai, W&F International Corporation M. Property: 14726 Arrow Highway (CAN 17-30) Negotiating Parties: City of Baldwin Park and Anthony Willoughby, Tier One Consulting N. Property: 5151 Azusa Canyon Rd. (CAN 17-32) Negotiating Parties: City of Baldwin Park and David Morgan, Jorge Garcia, Paul Granada, Fausto Alex Chavez, Electric Atom Distribution 3. Conference with Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Three (3) 4. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: Classified Confidential Employees Association; Unrepresented Employee(s): Executive Team 5. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale Case No. BS163400 RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on May 16, 2018. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 ore -mail �r.aviY.a..a7baidwin ark.carn. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) /=� BALDWIN PARK CITY COUNCIL REGULAR MEETING MAY 167 2018 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Mayor - Mayor Pro Tem - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. n� written pubin r rer ( rel,..ltln g t( r(ea) (..)pen ,r,', /(..)n rr g ul,.�r a) eetlng V the (rlY )unrril th,:'E(rs r(i;,(rllrEd( 5r' ((r the (,'ItY )unr,ll Ir. ss th,::En r,;' h(,)urs iwrrrr t( fh.E( a)r5etlnrg will Fre rr publlr ri`rsp r(rrrrr ,��� � ; ( y �l �,rl' l°���Ell n`r fi�°�r� �,;IG�° �,Irorl� e�� rriiAr�ro� ���G 1440,'-3 l,. I ��.�rAiAr Avenue,,,, Warr,' h„l���rrr� r,'��r�ir�r i�rrrw�e�l l.x��e��Ai�roWrWt f`�rr��r�Wt IErlrri�r,'r�� �'ISE r,rlrEa �!;l1 �E rrr. tr 00 pr a),) CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS This is to announce, as required by Government Code section 54952.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Introduction of the New Chief Deputy City Clerk Lourdes Morales. • Certificate Presentation to Mark Daniel Flores Music Foundation Scholarship Students Enrique Ortega, BPHS and Jose Garcia, SVHS. • Certificate Presentation to Winners of the 2018 Arbor Day Celebration Art Contest. • Proclamation Presentation for Public Works Week. • Safe, Clean Water Program Presentation by Ed Reyes. • Baldwin Park Homeless Plan Presentation by Baldwin Park Homeless Plan Action Team & Jessica Ripper, Lesar Development Consultants. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. Warrants and Demands Staff recommends that Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report — March 2018 Staff recommends that Council receive and file the Treasurer's Report for March 2018. 3. Award of Agreement to Bike San Gabriel Valley Staff recommends City Council to: 1) Approve and Award Agreement to Bike SGV for the Pride of the Valley Open Streets event; and 2) Authorize the Director of Finance to appropriate funding; and 3) Authorize the Mayor to execute the Agreement. 4. Approval of the Agreement with Learning Enrichment After -School Program, Inc. for the Summer Lunch Program Staff recommends the City Council to: 1) Authorize the Mayor to execute the Agreement with the Learning Enrichment After -School Program, Inc.; and 2) Authorize the Director of Recreation and Community Services to execute all Summer Lunch Programs documents. 3) Authorize the Director of Finance to appropriate $17,775 from General Fund to cover the staff cost and add it to the FY 2018-19 budget. 5. A Request for Consideration of Development Agreement for the Exclusive Distribution of Cannabis and Cannabis Related Products (Location: 4150 Puente Avenue - Applicant: City of Baldwin Park; Case Numbers: DA 18-03) Staff recommends that the City Council waive the reading and adopt for Second Reading by title only the following Ordinance: ORDINANCE 1412 ENTITLED, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH RUKLI, INC. FOR THE DISTRIBUTION OF CANNABIS AND CANNABIS PRODUCTS AT THE REAL PROPERTY LOCATED AT 14824 RAMONA BLVD. AND 4150 PUENTE AVENUE (APN'S: 8437-014-014 & 8437-022-008) WITHIN THE CITY OF BALDWIN PARK City Council Agenda Page 3 6. Approve Resolution No. 2018-263 and Resolution No. 2018-264 for the Calling of a General Municipal Election to be held on Tuesday, November 6, 2018, and to request approval from the Board of Supervisors of the County of Los Angeles to Consolidate the General Municipal Election with the Los Angeles County Uniform District Election Staff recommends the City Council to: Staff recommends that Council: 1) Waive further reading, read by title only and adopt Resolution No. 2018-263 entitled, "A Resolution of The City Council of the City of Baldwin Park, California, Calling for the Holding of A General Municipal Election to be held on Tuesday, November 6, 2018, for the Election Of Certain Officers As Required by the Provisions of the Laws of the State of California Relating to General Law Cities;" 2) Waive further reading, read by title only and adopt Resolution No. 2018-264 entitled, "A Resolution of The City Council of The City of Baldwin Park, California, Requesting the Board Of Supervisors of The County of Los Angeles to Consolidate A General Municipal Election to be held on November 6, 2018, with the Los Angeles County's Uniform District Election (UDEL - School Election) to be held on the Date Pursuant To §10403 of the Elections Code;" and 3) Authorize the Director of Finance to approve any budget amendments should they be necessary. 7. Ratification of an Employment Agreement with Lourdes Morales, Chief Deputy City Clerk Staff recommends the City Council ratify the employment agreement with Lourdes Morales for the services of Chief Deputy City Clerk, respectively, and authorize its execution by the Mayor: 8. Approval of a Vehicle Leasing and Replacement Program and authorization to join the Interlocal Purchasing System (TIPS) for entering into Professional Consulting Services and Master Equity Lease Agreements with Enterprise Fleet Management It is recommended that the City Council - 1 ) ouncil:1) Authorize the Director of Public Works to process the necessary documentation to participate in The Interlocal Purchasing System (TIPS); and 2) Authorize the Mayor to execute a Professional Consulting Services Agreement and a Master Equity Lease Agreement with Enterprise Fleet Management for the Vehicle Lease and Replacement Program; and 3) Authorize the Director of Public Works to declare various City owned vehicles displaced by the lease program as surplus and dispose of such vehicles as deemed appropriate; and 4) Authorize the Finance Director to appropriate funds in the amount of $103,255 for the leasing of 17 vehicles from the approved CIP #13 and CIP #77 and apply City Council Agenda Page 4 proceeds from disposal of vehicles to the Vehicle Leasing and Replacement Program. 9. Approve Final Tract Map No. 75031 Twenty Three (23) Residential Units and One (1) Commercial Unit Staff recommends that the City Council accept Tract Map No. 75031 and authorize the City Clerk and staff to sign the final map. 10. Approve Final Tract Map No. 74185 3913 Stewart Avenue — For Condominium Purposes Staff recommends that the City Council accept Tract Map No. 74185 and authorize the City Clerk and staff to sign the final map. PUBLIC HEARING 11. Update City of Baldwin Park Fee Schedule Based On Consumer Price Index (CPI) And Other Adjustments Staff recommends the City Council: 1) Continue the public hearing and receive public input. 2) Approve the proposed City Fee Schedule and corresponding Resolution No. 2018-261. 12. Adopt Resolution No. 2018-262, "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services, to Reflect Consumer Price Index (CPI) Increased" for Fiscal Year 2018-19 It is recommended that the City Council adopt Resolution No. 2018-262 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services to reflect Consumer Price Index (CPI) Increases". REPORTS OF OFFICERS 13. Approval and Direction to Proceed with a Professional Services Agreement for Transit Services It is recommended that the City Council: 1) Approve a 2 -year contract extension to Southland Transit Inc. (STI) at the current rate; and, 2) Authorize the Mayor to execute a Second Amendment to the existing Agreement for a 2 -year extension with STI. City Council Agenda Page 5 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS None ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of May, 2018. Alejandra Avila city uierK PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at2,2„v,,,i,l2,� 7a baldwin ark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 6 STAFF ITEM NO. 1 TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: May 16, 2018 `lli SUBJECT: WARRANTS AND DEMANDS SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payroll for the last period was $490,380.78 and the attached General Warrants Register was $902,175.97 for a total amount of $1,392,556.75. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The payroll of the City of Baldwin Park consist of check numbers 199420 to 199447. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 6549 to 6805 for the period of April 8, 2018 through April 21, 2018, inclusive; these are presented and hereby ratified in the amount of $490,380.78. 2. 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O. .d Q O � y O N N C 1fl y CL X W d Y Z a A F c m L STAFF REPT ITEM NO. TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: May 16, 2018 SUBJECT: TREASURER'S REPORT — MARCH 2018 SUMMARY Attached is the Treasurer's Report for the month of March 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for March 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURERS REPORT 3/31/2018 INVESTMENT INTEREST PURCHASE MATURITY Stow of CaWomla Local Agcy bweatment Fund�LA1F� City -Including General Fund S all other Speck Revenue Funds 1.52% Varies Varies Housing Authority 1.52% Varies Varies Certificate of Deposit CURRENT BOO( MARKET Capital One Bank USA NATL ASSN 1.15% 9/14/2016 9!1412018 Waft Fargo Bank NA SIOUX Falls 1.15% 914/2016 9114/2018 JP Morgan Chase Bank NA Cohanars 1.15% 9/6/2016 9/1612018 Ally Bank Midvale CTF DEP ACT13M5 1.15% 9/1712016 9/17/2018 American Express Centurion 1.60% 4172/2017 4/1212019 Everbank-Jacksonville 1.55% 4/16/2017 4/16/2019 Citibank National Association 1.80% 1/25/2018 1/25/2019 Goldman Sachs Sk USA NY 2.25% 1/24/2018 1/24/2020 Seale Mae Bk SILT Lake City UT 2.26% 1124/2018 1/24/2020 US Treasury Bio 2.07% 312912018 3/2912119 Fiscal Agerd Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies PAR CURRENT BOO( MARKET VALUE PRINCIPAL VALUE VALUE I $ 26,641,047.43 S 26,641,047.43 $ 26,641,047.13 $ 26,641,047A3 13,302.96 13,302.96 13,302.96 13,302.96 26,564,360.39 26,554,360.39 26,664,360.39 26,684,350.39 245,000.00 246,000.00 246,000.00 244,064.30 245,000.00 246,000.00 245,000.00 244,081.25 245,000.00 246,000.00 2461000.00 244,061.65 245,000.00 245,000.00 245,000.00 244,034.70 260,000.00 260,000.00 250,000.00 248,737.50 260,000.00 260,000.00 250,000.00 248,587.60 250,000.00 260,000.00 250,000.00 249,640.00 260,000.00 260,000.00 250,000.00 249,067.50 250,000.00 250,000.00 260,000.00 249,067.60 2,230,000.00 2,230,000.00 2,230.000.00 2,221,331.90 1,000,000.00 1,000,000.00 1,000,000.00 979,626.11 1,852,576.62 1,852,576.62 1,862,676.62 1,852,676.62 3,329.76 3,329.76 3,329.76 3,329.76 1,866,906.38 1,865,906.38 1,856,906.38 1,866,906.38 $ 31,640,256.77 $ 31,640,266.77 3 31,640,266.77 $ 31,611,214.78 Total krvestrnerds $ 31,640,266.77 Cash with Bank of the wast City Checking 2,310,727.66 Money Market Plus 192,120.31 City Miscellaneous Cash 68,212.32 Successor Agency 68,749.63 Horsing Authority 201,699.93 Financing Authority 1,719.08 Investment Brokerage 12,336.52 Total Cash with Bank of the West 2,875,66544 Total Cash and Invedrnads S34, 1-5,8.2 1 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was 1 additional investment purchase transaction made for the month of March Nil! and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., l hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance STAFF REPORT : ITEM NO. 9 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Se ces DATE: May 16, 2018 1 SUBJECT: Award of Agreement to Bike San Gabriel Valley SUMMARY The purpose of this staff report is for the City Council to award of Agreement to Bike San Gabriel Valley (Bike SGV) for the Pride of the Valley Open Streets event on Sunday, September 16, 2018. FISCAL IMPACT There is no fiscal impact to the general fund at this time. The Agreement in the amount of $49,148 will be funded by Los Angeles Metropolitan (LA Metro) Authority Transportation grant. RECOMMENDATION Staff recommends City Council to: 1) Approve and Award Agreement to Bike SGV for the Pride of the Valley Open Streets event; and 2) Authorize the Director of Finance to appropriate funding; and 3) Authorize the Mayor to execute the Agreement. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. BACKGROUND At their February 21, 2018 Meeting, City Council approved the grant agreement from Los Angeles Metropolitan Authority Transportation in the amount of $206,821 to host the Pride of the Valley Open Streets event. The course is a 4.6 mile continuous open street event also commonly known as ciclovia. The event is scheduled for Sunday, September 16, 2018 from 9:OOAM-2:OOPM through the streets of Baldwin Park, Irwindale and finish into Santa Fe Dam recreation area. Although the City is recipient and lead agency on the grant, the grant requires a collaboration with Irwindale and LA County Department of Parks and Recreation/Santa Fe Dam. In order to comply with specific grant guidelines the City has reached out to Bike SGV to assist and comply with the grant specifics. Bike SGV has been the lead agency and/or a partner of other successful open streets events, which includes the recently 626 Golden Streets event, the largest car -free course in the nation. Bike SGV is a non-profit public organization and is fully qualified to complete such grant tasks. The organization is a professional by virtue of its experience, training, education, expertise of its principals and employees. The scope of work includes; community engagement, promotional video, post event video, social media promotion outreach, project information, volunteer recruitment; training, coordination and management, survey development, data entry attendance estimate, completion of grant compliance reporting and reimbursement. In addition, Bike SGV will also provide an insurance policy naming the City as additionally insured in the amount of $5 million dollars. Staff has met with Bike SGV and they are willing to contract in accordance with the terms and conditions set forth in this agreement. Award of Agreement to Bike San Gabriel Valley May 16, 2018 Page 2 ALTERNATIVES The City Council may elect not accept the Agreement. ATTACHMENT 1) Bike San Gabriel Valley Professional Services Agreement SERVICE AGREEMENT THIS SERVICE AGREEMENT ("AGREEMENT") made and entered into this 16th day of May 2018, by and between the CITY OF BALDWIN PARK, a municipal corporation (hereinafter "CITY") and Bike San Gabriel Valley (Bike SGV), a non-profit public organization (hereinafter" CONTRACTOR") CITY and CONTRACTOR are hereinafter each referred to as a "PARTY" or, Collectively as the "PARTIES": RECITALS The PARTIES hereto do agree as follows: A. CITY requires the services and furnishing of all labor, material, equipment, services, and incidentals required by the specifications, and contract documents. The general items of work involves community engagement, promotional video, post event video, social media promotion outreach, project information, volunteer recruitment; training, coordination and management, survey development, data entry attendance estimate, and grant compliance reporting. B. CITY desires to have CONTRACTOR perform said services per Exhibit A on the terms and conditions set forth herein. NOW, THEREFORE, based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both PARTIES, CITY and CONTRACTOR hereby agree as follows: COMPENSATION: For work satisfactorily performed by CONTRACTOR, CITY shall pay CONTRACTOR a total amount as per Exhibit A for all services rendered pursuant to this AGREEMENT and based on a total not to exceed the amount on Exhibit A for each issue task. Such compensation shall be paid as per invoice upon completion of tasks within thirty (30) days after CITY approves an invoice (i) submitted by CONTRACTOR after the satisfactory completion of the service required for each task (ii) that describes satisfactory work performed to date and the lump sum to be paid, any and all amounts previously paid or invoiced and the remaining amount of the total not to exceed figure established by this AGREEMENT. 2. INDEPENDENT CONTRACTOR: It is agreed and understood that CONTRACTOR shall perform services under this AGREEMENT as an independent contractor and not as an employee or agent of Client. Nothing in this AGREEMENT is intended to, or should be construed to create a partnership, agency, joint venture or employment relationship. 3. TERM OF AGREEMENT: This AGREEMENT shall commerce as of May 16, 2018 and shall be valid until November 31, 2018, unless terminated earlier pursuant to this AGREEMENT. Page 1 4. NOTICES: Notices pursuant to this AGREEMENT shall be in writing and shall be personally served or given by mail. Any notice by mail shall be deemed to have been given when deposited in the United States mail, postage prepaid addressed to the PARTY to be served as follows: CITY Manuel Carrillo Jr., Director of Recreation & Community Services CITY of Baldwin Park 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 CONTRACTOR Wesley Reutimann, Executive Director, MA, LCL Bike San Gabriel Valley 10900 Mulhall Street EI Monte, CA 91731 5. CONFIDENTIAL INFORMATION: In the course of performing the contracted services, the CONTRACTOR may have access to confidential information of CITY and/or its clients, students or affiliates, including product and service development information, new product and service information, production and delivery/or schedules, information concerning clients or potential clients, identifying information about students or potential students and other financial or business information. CONTRACTOR acknowledges that all such confidential information is, as between the PARTIES to this AGREEMENT, the sole and exclusive property of CITY. CONTRACTOR shall not, during the term of this AGREEMENT or at any time thereafter, disclose or use any such confidential information other than to the extent necessary to perform the Services in accordance with this AGREEMENT or as required by law or legal process. The foregoing obligation to refrain from using confidential information and to keep confidential information secret and confidential shall survive the termination and expiration of this AGREEMENT. 6. REPRESENTATIONS WARRANTIES AND COVENANTS: Each PARTY hereto represents and warrants that: (i) it has full power and authority to execute this AGREEMENT and to take all actions required by, and to perform the AGREEMENTs contained in, this AGREEMENT; (ii) its obligations under this AGREEMENT do not conflict with its obligations under any other AGREEMENT to which it is a PARTY or by which it is bound; and (iii) the performance of its obligations under this AGREEMENT complies with all applicable federal, state, local and, to the best of such PARTY's knowledge after reasonable diligence, foreign laws and regulations. 7. INDEMNIFICATION: CONTRACTOR shall defend, indemnify and hold harmless CITY and CITY's officers, agents and employees against all claims, demands, actions, damages, cost (including reasonable attorney's fees and court cost) and Page 2 suits brought against any of them arising from CONTRACTOR'S performance under this AGREEMENT. 8. LIABILITY INSURANCE: CONTRACTOR shall provide directly, liability insurance covering all of the activities to be conducted at the Festival, save and except those activities provided by CITY other than security. CONTRACTROR shall provide the Proof of Insurance, as defined below, as approved by the Chief Executive Officer of CITY and in amounts and in coverage of at least $5,000,000 general liability combined single -limit per occurrences for bodily injury, personal injury and property damage and $1,000,000 Employers Liability per accident. 9. TERMINATION: ASSIGNMENT: This AGREEMENT may be terminated without cause at any time upon thirty -day (30 -day) written notice to CONTRACTOR. This AGREEMENT shall not be assignable or transferable by either PARTY without the express written consent of the other PARTY. CONTRACTOR shall be entitled to payment for costs incurred through the date of termination, including the cost on non -cancellation obligations. 10. GOVERNING LAW: This AGREEMENT shall be interpreted and construed according to the laws of the State of California and venue shall be in the County of Los Angeles, State of California. 11. ATTORNEY'S FEES: If litigation is reasonably required to enforce or interpret the provisions of this AGREEMENT, then the prevailing PARTY in such litigation shall be entitled to an award of reasonable attorney's fees in addition to any other relief to which it may be entitle. IN WITNESS WHEREOF, the PARTIES hereto have caused this AGREEMENT to be executed on the day and year first above written. CITY OF BALDWIN PARK Signature Date Manuel Lozano Name Mayor Tittle ATTEST CITY Clerk Date Page 3 CONTRACTOR Signature Wesley Reutimann, Name Executive Director Title Date Signature Date Mamie Funahashi, CFO Name Community Partners Title Page 4 STAFF REPORT g1111 ,/ HUOOF tiA , THE sAlafE'i%lsftlEL ,o �IiA LLEY� ryy. TO: FROM: ITEM NO. Honorable Mayor and Members of the City Council Manuel Carrillo Jr. Community viDirector of Recreation & Communi Ser�� DATE: May 16, 2018 SUBJECT: Approval of the Agreement with Learning Enrichment After -School Program, Inc. for the Summer Lunch Program SUMMARY This report requests City Council to consider the approval of the Agreement with the Learning Enrichment After -School Program, Inc. (dba Leap) to provide Summer Lunch Program meals. FISCAL IMPACT The approval of the Agreement has a fiscal impact to the General Fund of $17,775 in fiscal year 2018-19. RECOMMENDATION Staff recommends the City Council to: 1) Authorize the Mayor to execute the Agreement with the Learning Enrichment After -School Program, Inc.; and 2) Authorize the Director of Recreation and Community Services to execute all Summer Lunch Program documents. ,AM 3) Authorize the Director of Finance to appropriate $17,775 from General Fund to cover the staff cost and add it to the FY 2018-19 budget. LEGAL REVIEW The City Attorney has reviewed the agreement and approved it as to form. BACKGROUND This previous year the City worked closely with Learning Enrichment After-school Program, Inc. (dba Leap) to provide free meals to the City for the Summer Lunch Program. Staff would like to recommend continuing to work with the Learning Enrichment After-school Program, Inc. (dba Leap) to provide free meals to the City for the 2018 Summer Lunch Program. Leap is a California 501 (c) (3) nonprofit corporation and a United State Department of Agriculture (USDA) approved site. In addition, Leap contracts out their services to various Los Angeles County charter schools, churches and non -profits. Leap will apply with USDA to receive program approval thus; they will be responsible to submit for meal reimbursement from USDA. Furthermore Leap would be responsible to comply with all USDA required auditing documentation associated with the program. Under the program guidelines, this is an eligible partnership between the City and Leap. The proposed Agreement provides the City free nutritious meals which meet the following nutritional components: one (1) serving of milk, one (1) serving of grains/bread, one (1) serving of meat or meat alternate, two (2) or more servings of vegetables and/or fruits. In addition, the proposed vendor provides an enhanced kid approved menu with nutritious meals and other culturally popular healthy options. The City's contribution to operate the Summer Lunch Program is to provide staff to serve the meals at each of the proposed sites for an estimated amount of $ 17,775.00 of the city general fund. If the City enters a contract Leap Summer Lunch May 16, 2018 Page 2 with Learning Enrichment After-school Program, Inc. (dba Leap), the City can once again can save general fund dollars on an annual basis through this partnership while enhancing the overall menu and delivery service. Staff will submit an application to the Baldwin Park School Unified District (BPUSD) requesting approval to serve lunch at three (3) of the following school sites and five (5) park locations as indicated below; School Sites: Park Sites: Bursch Elementary School Teri G. Muse Family Service Center Tracy Elementary School Hilda L. Solis Park Foster Elementary School Walnut Creek Nature Park Barnes Park Syhre Park The final approval of the school sites are pending BPUSD's facility use permit. The program is proposed to commence Monday, June 11 and conclude on Friday, August 3, 2018. Meals will be provided free of charge at various times and locations throughout the City to all children under 18 years of age. In an effort to increase participation in the Summer Lunch Program, staff will prepare a marketing campaign aligned with the Fresh Start meals which includes a color flyer, banners, website banner, electronic billboard, BP NOW, brochure and social media outlets. The City and Leap has the right to terminate the agreement with or without cause for any reason, with 30 days written notice. In addition, Leap will also provide an insurance policy naming the City as additional insure in the amount of $1 million dollars. ALTERNATIVES The alternative would be to not sign the agreement and not to participate in the USDA Summer Lunch Program. ATTACHMENT 1) Agreement for Leap Services: Summer Food Service Program AGREEMENT FOR leap SERVICES: Summer Food Service Program This agreement is made and entered into this day, the 16th of May, 2018, by and between Learning Enrichment After -School Program, Inc., dba leap, a California 501(c) (3) nonprofit corporation located at 1310 N. La Brea Ave Suite A, Inglewood, CA 90302 (hereinafter referred to as "leap"), and SFSP Site, SFSP Site Address It is the desire of SFSP SITE contract with leap to provide healthy meals, as defined by USDA guidelines for the 2018 Summer Program at: Site Name 1. Teri G. Muse Family Service Center -14305 Morgan Street 2. Hilda L. Solis Park -15010 Badillo Street 3. Walnut Creek Nature Park- 701 N. Frazier Avenue 4. Barnes Park- 3251 Patritti Avenue 5. Syhre Park- 1209 Vineland Avenue 6. *Bursch Elementary School -4225 N. Merced Avenue 7. *Tracy Elementary School -13350 Tracy Avenue 8. *Foster Elementary School -13900 Foster Avenue * Pending Facilty Use Approval from Baldwin Park Unified School District TERMS OF AGREEMENT: The term of this Agreement shall be for the period commencing June 11, 2018 and terminating August 3, 2018. Breakfast and Lunch or Supper will be delivered Monday through Friday based on designated meal service times per location. SERVICES: Lunch leap agrees to provide healthy meals, as defined by USDA guidelines, for all children in attendance at SFSP SITE summer program, which will include, but not be limited to, the following services: • Management of the meal production processes, meal distribution methods, and meal service sites; • Management of paperwork submitted to the California Department of Education, Nutrition Services Division; Maintenance of documentation of all forms and materials provided; • Training of staff to handle and serve meals for breakfast and lunch; and • Provision of notification to parents, students, and city government sites stating the availability of free meals. This institution is an equal opportunity provider. 1 SFSP SITE agrees to provide the following for leap: School Sites: Park Sites: Bursch Elementary School Teri G. Muse Family Service Center Tracy Elementary Schoo Hilda L. Solis Park Foster Elementary School Walnut Creek Nature Park Barnes Park Syhre Park Healthy Meals Program • Staff will administer the meals program in accordance with training and procedures set forth by leap, the California Department of Education and the United States Department of Agriculture. • All student attending the summer program will also take place in the Healthy Meals program. • Attendance will be defined by taking 90% of the previous months average attendance. • Meals will be served at the time as filed with the California Department of Education. Changes to this time need to be communicated and approved by leap. Access to Space Students will need access to tables (seating area) where they will be able to consume meals; • Sites must provide adequate kitchen or storage space for meal cambro storage; and • Trash cans in the eating area must be accessible for disposing of leftover food and/or trash. Staff Support • Staff must be available to receive meals from food vendor upon delivery; • Staff will serve food to students using appropriate supplies, and record the amount of meals and food temperature on specific meal count forms; • Staff will maintain attendance records for reporting purposes • Custodians should be aware of area that is used for meals and are expected to empty out trash daily at the end of each school day; and • Access to enrollment forms/packets for audit purposes. COMPENSATION: Healthy Meals Program is a free program. leap shall not be entitled to any compensation or benefits from SFSP SITE of any kind or type, including, without implied limitation, benefits, insurance, and/or in-kind services. This institution is an equal opportunity provider. 2 INDEPENDENT CONTRACTOR: While performing services here under, SFSP SITE and leap acknowledge that leap is an independent contractor and not an officer, agent, or employee of SFSP SITE. leap shall pay all State and federal taxes as an independent contractor and acknowledges that, as an independent contractor, leap is not covered under California workers' compensation, unemployment insurance, or other employment- related laws. INSURANCE: leap shall, at leap's sole expense, procure and maintain for the duration of this Agreement, general liability insurance, workers' compensation insurance as required by the State of California, and any other insurance required by applicable law or necessary to protect against claims for injuries to persons or damage to property which may arise from or in connection with the performance of this Agreement by leap and leap's subcontractors, agents, or representatives. All commercial general liability or comparable policies maintained by leap will name SFSP Site and such other persons as may be designated by SFSP SITE as additional insureds (collectively, "additional insureds"), entitling the additional insureds to recover under such policies for any loss sustained by them, their agents, elected and appointed officials, and employees as a result of the acts or omissions of leap. leap must immediately notify SFSP SITE of any reduction or termination in coverage. The general liability insurance shall have an each occurrence limit of not less than one million dollars ($1,000,000). The workers' compensation insurance shall insure leap's obligations and liabilities under the workers' compensation laws of the State of California, including, without implied limitation, employers' liability insurance in the limits required by the laws of California. INDEMNIFICATION: To the full extent permitted by law, leap agrees to indemnify, defend, and hold harmless SFSP SITE, and all officers, employees, and agents of the same, against and from all claims and liabilities arising out of the performance of this Agreement by leap or any individual or entity for whom leap is legally liable, including legal costs and attorney's fees. CRIMINAL BACKGROUND CHECKS: As an independent contractor providing services requested by SFSP SITE, leap and all of leap's employees and subcontractors shall comply with all requirements related to fingerprinting as set forth in Education Code section 45125.1, and all District Administrative Regulations relating to the same, and criminal background checks, prior to any contact with any students, including without implied limitation, prior to coming onto school grounds. This institution is an equal opportunity provider. 3 CONFIDENTIALITY: leap and all personnel designated by leap to perform under this Agreement shall maintain the confidentiality of all information received in the course of performing this Agreement. CONFLICTS: leap shall not engage in any activity giving rise to an apparent or actual conflict of interest between leap and SFSP SITE. SFSP SITE reserves all rights that it may have to cancel this Agreement for possible conflicts of interest under any relevant federal, state, or local law. TERMINATION: Except as otherwise provided in this Agreement, this Agreement may be terminated by either party for any reason by giving 30 days' written notice to the other party. LICENSING: leap shall, during the term of this Agreement, at its sole expense, obtain and maintain all licenses, certificates, permits, and approvals of whatever nature that are legally required to provide the services required pursuant to this Agreement. COMPLIANCE WITH LAWS: leap shall keep fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the provision of services. GOVERNING LAW/VENUE: This Agreement shall be governed by the laws of the State of California. This Agreement shall not be governed by the Uniform Commercial Code. To the extent that there is to be delivery or performance of services under this Agreement, such services will not be deemed "goods" within the meaning of the Uniform Commercial Code. The parties agree that in the event of litigation the appropriate venue shall be the Superior Courts within Los Angeles County, and/or the federal courts located within Los Angeles County. ASSIGNMENT: leap agrees not to assign this contract or any interests therein without the approval in writing of SFSP SITE. SEVERABILITY: If any one or more of the provisions of this Agreement are hereafter declared void or unenforceable by judicial, legislative, or administrative authority of competent jurisdiction, then the parties hereto agree that the invalidity or unenforceability of any of the provisions shall not in any way affect the validity or enforceability of any other provisions of this Agreement. WAIVER: No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise. This institution is an equal opportunity provider. 4 ENTIRE AGREEMENT: It is understood and agreed that this Agreement sets forth the entire understanding of the parties regarding the subject matter thereof and no modification or amendment to this Agreement shall be binding unless said modification or amendment is in writing and duly executed with the same formality as this Agreement itself. Dated: 2018 CITY Manuel Lozano, Mayor Dated: , 2018 LEARNING ENRICHMENT AFTER-SCHOOL PROGRAM, INC. (dba leap), a California 501(c) (3) nonprofit corporation Ryan Taylor, Executive Director In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD -3027) found online at.htto:llwww.ascr.usda.aov/complaint filina cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410, (2) fax: (202) 690-7442; or (3) email: program.intake@usda.aov.This institution is an equal opportunity provider. This institution is an equal opportunity provider. ITEM NO. STAFF REPORT D�ARRIiL- ./0 TO: Honorable Mayor and City Councilmembers FROM: City Attorney's Office DATE: May 16, 2018 SUBJECT: A Request for Consideration Of Development Agreement for the Exclusive Distribution of Cannabis and Cannabis Related Products (Location: 4150 Puente Avenue - Applicant: City of Baldwin Park; Case Numbers: DA 18-03) SUMMARY This report requests City Council approve one (1) Development Agreement for the Distribution of Cannabis for Adult and/or Medicinal Use. (Second Reading) FISCAL IMPACT Each of the Development Agreements has a financial component which provides a positive fiscal impact to the City. Please refer to each of the attachments for the specific financial details for each Agreement. RECOMMENDATION Staff recommends that the City Council waive the reading and adopt for Second Reading by title only the following Ordinance: ORDINANCE 1412 ENTITLED, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH RUKLI, INC. FOR THE DISTRIBUTION OF CANNABIS AND CANNABIS PRODUCTS AT THE REAL PROPERTY LOCATED AT 14824 RAMONA BLVD. AND 4150 PUENTE AVENUE (APN'S: 8437-014-014 & 8437-022-008) WITHIN THE CITY OF BALDWIN PARK BACKGROUND CALIFORNIA ENVIRONMENTAL QUALITYACT (CEOA) In accordance with the provisions of the California Environment Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects (DA 18-01 through DA 18-15) will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, `Existing Facilities'. Furthermore each of the locations is proposed within an existing building. NOTICING A Notice of Public Hearing for the Planning Commission and City Council were posted at each location as noted in the subject line on Thursday, March 29, 2018. Public Hearing Notices were also emailed to a principal for each Development Agreement on Thursday, March 29, 2018. Furthermore, notices were posted at City Hall, the Community Center and Barnes Park no later than Friday March 30, 2018. Additionally, public hearing notices were mailed to all property owners within 300 feet of the subject site on March 30, 2018. DA 18-01 Through DA 18-15 April 18, 2018 Page 2 of 2 DISCUSSION Cannabis Ordinance Progression Since early 2017 the City Council has conducted several Study Sessions regarding the potential about amending the City's Code to allow and regulate Cannabis Cultivation, Manufacturing and Distribution uses within the City. On August 9, 2017 the Council heard AZC-183 which amended the City's Zoning Code allowing Cannabis uses within the IC, Industrial Commercial and I, Industrial Zones and deleted Sections 153.120.330.0 and 153.120.330.13 which were in conflict with the proposal to allow Adult and Medical Cannabis Cultivation, Manufacturing and Distribution. The City Council ultimately approved that Zoning Text Amendment (Ordinance 1401) and on the same date also approved Ordinance 1400 adding Chapter 127 of Title I IX (Business Regulations), adding Medical and Adult use of Cannabis. On December 13, 2017 the Council amended Chapter 127, approving Ordinance 1403 which refined the measurement of distances required between uses. Most recently on March 21, 2018, the City Council approved on first reading Ordinance 1408 amending Chapter 127 to increase the number of Adult and Medical Cannabis permits allowed from fifteen (15) to twenty-five (25). Second reading of the ordinance is anticipated on April 4, 2018 and if approved the ordinance 1408 will become effective 30 -days later on May 4, 2018. Development APreements Section 127.06 of Ordinance 1400 requires as a condition that each approved Cannabis permitee enter into a development agreement with the City. The development agreement sets forth the terms and conditions under which each facility will operate, in addition to the requirements and standards set forth in the most recently amended Chapter 127 of the City's Municipal Code. This section in the Ordinance (127.06) which discusses development agreements does not refer to, nor make mention that these development agreements, which were executed by each of the permitees, are considered Development Agreements pursuant to Article 2.5, Section 65864-65869.5 of the California Government Code. On December 13, 2017, the City Council approved.a template development agreement, and instructed the City Attorney's Office to negotiate with the approved fifteen (15) Cannabis applicants. Each of the agreements was negotiated and has an effective date of December 29, 2017. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. ALTERNATIVES The alternative would be to deny the request for the Development Agreement. ATTACHMENTS #3, DA 18-03; RUKLI, Inc. Ordinance No. 1412 \lcobp51e12\public\Staff Reports\Agenda Items\Granicus Agenda Templale\2018 Agendas\05162018\Staff Repoli Cannabis Rukli 2nd Reading 5-16-18.doc ORDINANCE 1412 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH RUKLI, INC. FOR THE DISTRIBUTION OF CANNABIS AT THE REAL PROPERTY LOCATED AT 4150 PUENTE AVENUE (APN: 8437-014-014 and 8437-022-008) WITHIN THE CITY OF BALDWIN PARK WHEREAS, a development agreement with the City of Baldwin Park will be required; and WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on April 11,2018, to receive comments and consider recommendation to City Council of the proposed Development Agreement; and WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on April 18, 2018; and WHEREAS, the City Council has reviewed the Development Agreement (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement; and WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Ordinance 1412 Page 2 NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows: SECTION 1. In accordance with the provisions of the California Environmental Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects (DA 18-01 through DA 18-15) will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, 'Existing Facilities'. Furthermore each of the locations is proposed within an existing building. SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City's Municipal Code relating to Development Agreements: 1. The Development Agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because both of the locations of the cannabis distribution business are located within the I -C, Industrial Commercial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2. The Development Agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. Ordinance 1412 Page 3 3. The Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The Development Agreement is in conformance with the general area and City as a whole as it is located within the I -C, Industrial Commercial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. The distribution facility is the hub of all RUKLI Activity and as such security is this highest priority. Rukli, Inc. intends to utilize the best available SOP's and technologies to minimize security risks, thereby minimizing any potential for negative impacts upon the surrounding area and Citywide. Both interior and exterior security will be provided, including video surveillance, sensor cables, and motion detection. 4. The Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #1 through #15 to the Planning Commission and City Council staff reports dated April 11 and 12, 2018) is consistent with California Government Code Sections 65864-65869.5. SECTION 3. The City Council hereby approves and adopts the Development Agreement, in the form as attached hereto as Exhibit "A", and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE 16th day of May, 2018 MANUEL LOZANO, MAYOR Ordinance 1412 Page 4 ATTEST: ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on April 18, 2018. Thereafter, said Ordinance No. 1412 was duly approved and adopted at a regular meeting of the City Council on May 16, 2018 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF BALDWIN PARK AND RUKLI, INC. ARTICLE 1. PARTIES AND DATE. This Government Code Statutory Development Agreement ("Agreement") is intended to replace the previous non -statutory municipal Development Agreement, and is dated June , 2018 for references purposes only and is entered into between (i) the City of Baldwin Park ("City"), a California municipal corporation, and (ii) RUKLI, Inc., a California Corporation ("Owner"). This Agreement shall become effective on the Effective Date defined in Section 3.1.9 below. ARTICLE 2. RECITALS. 2.1 WHEREAS, the City and Rukli, Inc. previously entered into a non -statutory municipal Development Agreement that was not intended to be a Government Code Statutory Development Agreement; and 2.2 WHEREAS, the previous municipal Development Agreement was not promulgated by or through the Government Code and did not contain necessary elements for a Statutory Government Code Development Agreement; and 2.3 WHEREAS, this new Statutory Development Agreement is pursuant to Government Code and is intended to be Statutory Development Agreement under and through Government Code Section 65864, et seq.; and 2.4 WHEREAS, the City is authorized pursuant to Government Code Section 65864 et seq. to enter into binding statutory development agreements with persons having legal or equitable interests in real property for the development of such property; and 2.5 WHEREAS, Owner commenced its efforts to obtain approvals and clearances to be the only distributor allowed to obtain a City of Baldwin Park permit to distribute and transport medical and adult use cannabis in September 2017; and at that time the City determined that the uses authorized in this STATUTORY AGREEMENT were lawfully permitted and authorized to occur on Owner's Property, subject to Owner's acquisition of various entitlements, as discussed herein; and 2.6 WHEREAS, Owner voluntarily enters into this STATUTORY AGREEMENT and after extensive negotiations and proceedings have been taken in accordance with the rules and regulations of the City, Owner has elected to execute this STATUTORY AGREEMENT as it provides Owner with important economic and development benefits; and '1_ 2.7 WHEREAS, this STATUTORY AGREEMENT and the Project are consistent with the City's General Plan and Zoning Code and applicable provisions of the City's applicable Zoning Map as of the Agreement Date; and 2.8 WHEREAS, all actions taken and approvals given by the City have been duly taken or approved in accordance with all applicable legal requirements for notice, public hearings, findings, votes, and other procedural matters; and 2.9 WHEREAS, this STATUTORY AGREEMENT will eliminate uncertainty in planning and provide for the orderly development of the Project and/or the Property, ensure progressive installation of necessary improvements, and provide for public services appropriate to the development of the Project; and 2.10 WHEREAS, in implementation of the promulgated state policy to promote private participation in comprehensive planning and to strengthen the public planning process and to reduce the economic risk of development, the City deems the implementation of this STATUTORY AGREEMENT to be in the public interest and intends that the adoption of this STATUTORY AGREEMENT be considered an exercise of the City's police powers to regulate the development of the Property during the Term of this STATUTORY AGREEMENT; and 2.11 WHEREAS, this STATUTORY AGREEMENT is consistent with the public health, safety and welfare needs of the residents of the City and the surrounding region and the City has specifically considered and approved the impact and benefits of the development of the Property in accordance with this STATUTORY AGREEMENT upon the welfare of the region; and 2.12 WHEREAS, Owner intends to develop a Cannabis Distribution Facility pursuant to the Baldwin Park Municipal Code ("BPMC") Chapter 127 and all applicable state laws, rules, and regulations; and 2.13 WHEREAS, concurrently with execution of this STATUTORY AGREEMENT, City acknowledges that Owner has been authorized to be the only business to obtain distribution and transportation permits issued by the City of Baldwin Park to distribute cannabis and cannabis related products. 2.14 WHEREAS, City is entering into development agreements with owners for permits for cultivation and manufacturing of cannabis in the City of Baldwin Park. Fourteen cultivation/manufacturing permits have thus far been authorized, City prohibits the sale of cannabis within the City of Baldwin Park so the cannabis must be transported to and sold in cities where it is legal to do so. Owner shall be the exclusive distributor and transporter for the cultivation/manufacturing permit holders within the City of Baldwin Park and City shall condition the cultivation/manufacturing permits on Owner being the exclusive distributor. IN ARTICLE 3. GENERAL TERMS. 3.1 Definitions and Exhibits. The following terms when used in this STATUTORY AGREEMENT shall be defined as follows: 3.1.1 "Agreement" means this Development Agreement pursuant to Government Code Section 65864 et seq. corporation. 3.1.2 "City" means the City of Baldwin Park, a California municipal 3.1.3 "Days" mean calendar days unless otherwise specified. 3.1.4 INTENTIONALLY BLANK 3.1.5 "Development" In the event that the property does not have a building and needs to be developed the building currently on site will be further developed, then "Development" includes grading, construction or installation of public and private facilities and the right to maintain, repair or reconstruct any private building, structure, improvement or facility after the construction and completion thereof; provided, however, that such maintenance, repair, or reconstruction take place within the Term of this STATUTORY AGREEMENT on the Property. 3.1.6 "Development Approvals" means all permits, licenses, and/or other entitlements for the Development of the Property, including any and all conditions of approval, subject to approval or issuance by the City in connection with Development of the Property. 3.1.7 "Development Approvals" specifically include this STATUTORY AGREEMENT. "Development Approvals" also include both the Existing Development Approvals, if any, and the Subsequent Development Approvals, if any, approved or issued by the City that are consistent with this STATUTORY AGREEMENT. 3.1.8 "Development Plan" means the Existing Development Approvals, if any, and the Existing Land Use Regulations applicable to development of the Property for the Project, as modified and supplemented by Subsequent Development Approvals, if any. 3.1.9 "BPMC" means the City of Baldwin Park Municipal Code. 3. 1.10 "Effective Date" means the day this STATUTORY AGREEMENT is approved and adopted signed by the Baldwin Park City Council and signed by the Mayor of Baldwin Park or his designee. 3.1.11 "Existing Development Approvals" If any, it means all Development Approvals approved or issued prior to or on the Effective Date. Existing Development Approvals, if any, include the approvals set forth in Section 3.1.6 and all other approvals which are a matter of public record prior to or on the Effective Date. -3- 3.1.12 "Existing Land Use Regulations" means all Land Use Regulations in effect on the Effective Date. Existing Land Use Regulations include all regulations that are a matter of public record on the Effective Date as they may be modified by the Existing Development Approvals. 3.1.13 "Land Use Regulations" means all ordinances, resolutions and codes adopted by the City governing the development and use of land, including the permitted use of land, the density or intensity of use, subdivision requirements, the maximum height and size of proposed buildings, the provisions for reservation or Dedication of land for public purposes, and the design, improvement and construction and initial occupancy standards and specifications applicable to the Development of the Property. 3.1.14 "Mortgagee" If applicable, means a mortgagee of a mortgage, a beneficiary under a deed of trust or any other security -device lender and its successors - in interest. 3.1.15 "Owner" means RUKLI, Inc. a California S Corporation. 3.1.16 "Processing Fees" means the normal and customary application, filing, plan check, permit fees for land use approvals, design review, tree removal permits, building permits, demolition permits, grading permits, and other permits and entitlements, and inspection fees, which fees are charged to reimburse the City's expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlements are granted or conducted by the City. 3.1.17 "Project" means the Development of the Property contemplated by the Development Plan, as such Development Plan may be further defined, enhanced or modified pursuant to the provisions of this STATUTORY AGREEMENT. The Project shall consist of this STATUTORY AGREEMENT, the Development Plans if any, the application, any and all entitlements, licenses, and permits related to the Project. 3.1.18 "Property" means the real property described in Owner's application and incorporated herein by this reference. Owner may modify the location or locations or add locations to the Property subject to City's written approval and all applicable zoning and distance requirements. 3.1.20.1 "Reasonable" means using due diligence to accomplish a stated objective that the subject party is capable of performing or providing under the circumstances in a manner that is consistent with the intent and objectives of the STATUTORY AGREEMENT. 3.1.19 "Reservations of Authority" means the rights and authority excepted from the assurances and rights provided to Owner under this STATUTORY AGREEMENT and reserved to the City as described in Section 4.4. -4- 3.1.20 "Subsequent Development Approvals" If any, it means all future discretionary approvals and all ministerial Development Approvals required subsequent to the Effective Date in connection with development of the Property, including without limitation, subdivision improvement agreements that require the provision of bonds or other securities. Subsequent Development Approvals, if any occur, include, but are not limited to, all excavation, grading, building, construction, demolition, encroachment or street improvement permits, occupancy certificates, utility connection authorizations, or other permits or approvals necessary, convenient or appropriate for the grading, construction, marketing, use and occupancy of the Project within the Property at such times and in such sequences as Owner. may choose consistent with the Development Plan and this STATUTORY AGREEMENT. 3.1.21 "Space" If applicable, shall mean any space or ground, floor or other surface area (whether horizontal or vertical) which is used during the marijuana germination, seedling, vegetative, pre -flowering, flowering, curing and harvesting phases, including without limitation any space used for activities such as growing, planting, seeding, germinating, lighting, warming, cooling, aerating, fertilizing, watering, irrigating, topping, pinching, cropping, curing or drying marijuana or any such space used for storing any cannabis, no matter where such storage may take place or such storage space may be located. 3.1.22 "Subsequent Land Use Regulations means, any Land Use Regulations defined in Section 3.1.12that are adopted and effective after the Effective Date of this STATUTORY AGREEMENT. 3.2 Documents. The following documents are attached to and, by this reference, are made part of this STATUTORY AGREEMENT: No. 1 — Legal Description of the Property. No. 2 — Map showing Property and its location. No. 3 —Application. 3.3 Binding Effect of STATUTORY AGREEMENT. The Permit, and/or Project and/or Property is hereby made subject expressly to this STATUTORY AGREEMENT. Subject to Owner's receipt of all Development Approvals, if any, relative thereto, the Development of the Property is hereby authorized and shall, except as otherwise provided in this STATUTORY AGREEMENT, be carried out only in accordance with the terms of this STATUTORY AGREEMENT and the Development Plan, if any. In the event of conflict or uncertainty between this STATUTORY AGREEMENT and the Development Plan, the provisions of this STATUTORY AGREEMENT shall control. 3.4 Ownership of Property. Owner represents and covenants that it has a legal or equitable interest in the Property, which has an Assessor's Parcel Number _ and is more particularly described in the application and document "No. 1" in Section 3.2 and incorporated herein. -5- 3.5 Term. The initial term of this STATUTORY AGREEMENT shall be for twenty (20) years commencing as of the Effective Date. Thereafter, the term of this STATUTORY AGREEMENT shall automatically renew for successive ten (10) year terms unless one party provides written notice to the other party at least ninety (90) days in advance of the end of the then existing term that it does not wish to renew the term of this STATUTORY AGREEMENT. 3.6 Automatic Termination. This STATUTORY AGREEMENT shall automatically terminate upon the occurrence of any of the following events: (i) The entry of a final judgment (or a decision on any appeal therefrom) voiding the City's General Plan or any element thereof, which judgment or decision would preclude a cannabis operation on the subject Property, but only if the City is unable to cure such defect in the General Plan or element within one hundred and eighty (180) days from the later of entry of final judgment or decision on appeal. (ii) A change in State law prohibiting the business permitted such as cultivation, manufacturing or distribution of cannabis products. 3.6.1 Effect of Termination. Termination of this STATUTORY AGREEMENT shall constitute termination of all land use entitlements approved for the Property. Upon the termination of this STATUTORY AGREEMENT, no party shall have any further right or obligation hereunder except with respect to any obligation to have been performed prior to such termination, or with respect to any default in the performance of the provisions of this STATUTORY AGREEMENT which has occurred prior to such termination, or with respect to any obligations which are specifically and expressly set forth as surviving this STATUTORY AGREEMENT. 3.7 Notices. 3.7.1 Notice Defined. As used in this STATUTORY AGREEMENT, notice includes, without limitation, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. 3.7.2 Written Notice and Delivery. All notices shall be in writing and shall be considered given: (i) when delivered in person to the recipient named below; or (ii) three days after deposit in the United States mail, postage prepaid, addressed to the recipient named below; or (iii) on the date of personal delivery shown in the records of the delivery company after delivery to the recipient named below; or (iv) on the date of delivery by facsimile transmission to the recipient named below if a hard copy of the notice is deposited in the United States 0 mail, postage prepaid, addressed to the recipient named below. All notices shall be addressed as follows: If to the City: Chief Executive Officer 14403 E. Pacific Avenue Baldwin Park, CA 91706 If to Owner: Sharone "Shaun" Bershatski 569 S. Williams Road. Palm Springs, CA 92264 3.7.3 Address Changes. Either party may, by notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 3.8 Validity of this STATUTORY AGREEMENT. Owner and the City each acknowledge that neither party has made any representations to the other concerning the enforceability or validity of any one or more provisions of this STATUTORY AGREEMENT. The parties acknowledge and agree that neither party shall allege in any administrative or judicial proceeding that the entering into or the performance of any obligations created in this STATUTORY AGREEMENT violates federal or state law, with respect to all federal, state and local statutes, ordinances or regulations in effect as of the Effective Date. 3.9 Fee. Fee means the amount(s) set by the City, negotiated with Owner, to provide City commensurate benefit based on a private benefit conferred upon Owner. Fee shall include City's costs to research cannabis and cannabis laws and regulations, draft cannabis ordinance, conduct public meetings, negotiate development agreements, process applications, and any other acts taken by the City in furtherance of medical and adult commercial use of cannabis. ARTICLE 4. DEVELOPMENT OF THE PROPERTY. 4.1 Right to Develop. Owner shall, subject to the terms of this STATUTORY AGREEMENT, develop the Property with a commercial cannabis facility in accordance with and to the extent of the Development Plan and/or application. The Property shall remain subject to all Subsequent Development Approvals, if any, required to complete the Project as contemplated by the Development Plan and/or application. 4.2 Effect of Agreement on Land Use Regulations. Except as otherwise provided by this STATUTORY AGREEMENT, the rules, regulations and official policies and conditions of approval governing permitted uses of the Property, the density and intensity of use of the Property, the maximum height and size of proposed buildings, and the design, improvement, occupancy and construction standards and specifications applicable to development of the Property shall be the Development Plan and/or application. Provided, however, that in approving tentative subdivision maps, the City -7- may impose ordinary and necessary dedications for rights-of-way or easements for public access, utilities, water, sewers and drainage, having a nexus with the particular subdivision; provided, further, that the City may impose and will require normal and customary subdivision improvement agreements and commensurate security to secure performance of Owner's obligations thereunder. 4.3 Changes to Project. The parties acknowledge that changes to the Project or Development Approvals may be appropriate and mutually desirable. The City shall act on such applications, if any, in accordance with the Existing Land Use Regulations, subject to the Reservations of Authority, or except as otherwise provided by this STATUTORY AGREEMENT. If approved, any such change in the Existing Development Approvals shall be considered an additional Existing Development Approval. 4.4 Reservations of Authority. Any other provision of this STATUTORY AGREEMENT to the contrary notwithstanding, the Development of the Property shall be subject to subsequently adopted ordinances, resolutions ("Subsequent Land Use Regulations" or sometimes referred to as "Reservation of Authority") on the following topics: (i) Processing Fees imposed by the City to cover the estimated or actual costs to the City of processing applications for Development Approvals or for monitoring compliance with any Development Approvals granted or issued, which fees are charged to reimburse the City's lawful expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlement are granted or conducted by the City. (ii) Procedural regulations relating to hearing bodies, petitions, applications, notices, findings, records, hearings, reports, recommendations, appeals and any other matter of procedure. (iii) Regulations governing engineering and construction standards and specifications including, any and all uniform codes adopted by the State of California and subsequently adopted by the City. (iv) Regulations which may be in conflict with the Development Plan but which are reasonably necessary to protect the public health and safety; provided, however, the following shall apply: (a) That to the extent possible, such regulations shall be applied and construed so as to provide Owner with the rights and assurances provided in this STATUTORY AGREEMENT; (b) That such regulations apply uniformly to all new development projects of the same uses within the City; and -s- (v) Regulations that do not conflict with the Development Plan. The term "do not conflict" means new rules, regulations, and policies which: (a) do not modify the Development Plan, including, without limitation, the permitted land uses, the density or intensity of use, the phasing or timing of Development of the Project, the maximum height and size of proposed buildings on the Property, provisions for Dedication of land for public purposes and Development Exactions, except as expressly permitted elsewhere in this STATUTORY AGREEMENT, and standards for design, development and construction of the Project; (b) do not prevent Owner from obtaining any Subsequent Development Approvals, including, without limitation, all necessary approvals, permits, certificates, and the like, at such dates and under such circumstances as Owner would otherwise be entitled by the Development Plan; or (c) do not prevent Owner from commencing, prosecuting, and finishing grading of the land, constructing public and private improvements, and occupying the Property, or any portion thereof, all at such dates and schedules as Owner would otherwise be entitled to do so by the Development Plan. (vi) The City shall not be prohibited from applying Project Subsequent Land Use Regulations that do not affect permitted uses of the land, density, design, public improvements (including construction standards and specifications) or the rate of development of the Development, nor shall the City be prohibited from denying or conditionally approving any Subsequent Development applications on the basis of such subsequent Land Use Regulations. 4.5 Other Public Agencies. It is acknowledged by the parties that other public agencies not within the control of the City possess authority to regulate aspects of the development of the Property separately from or jointly with the City, and this STATUTORY AGREEMENT does not limit the authority of such other public agencies. The City shall reasonably cooperate with other public agencies processing Development Approvals for the Project. 4.6 Tentative Subdivision Map and Development Approvals Lifespan. The term of any tentative subdivision map shall be in effect for a period of fifteen (15) years, and may be extended pursuant to the provisions of the California Subdivision Map Act (Government Code §§ 66410 et seq.) All Development Approvals shall not expire if Owner commences substantial construction of the Project within one (1) year from the Effective Date of this STATUTORY AGREEMENT. "Substantial Construction means the issuance of a building permit in furtherance of the Project. 4.7 Satisfaction of Conditions of Approval. Owner shall comply with any and all conditions of approval for any entitlement, permit, or license it receives from the City. 4.8 Subsequent Entitlements. Prior to commencement of construction of the Project, Owner shall be required to submit applications for any and all subsequent entitlements, if any, consistent with the terms and conditions set forth in this STATUTORY AGREEMENT. 19 4.9 City Records Inspection. Owner acknowledges and agrees that the City is empowered to examine Owner's books and records, including tax returns. The City has the power and authority to examine such books and records at any reasonable time, including but not limited to, during normal business hours. If the City wishes to inspect the areas of the Property, City may do so at any time with no prior notice to Owner. ARTICLES. PUBLIC BENEFITS. 5.1 Intent. The parties acknowledge and agree that development of the Property will result in substantial public needs which will not be fully met by the Development Plan and further acknowledge and agree that this STATUTORY AGREEMENT confers substantial private benefits on Owner which should be balanced by commensurate public benefits. Accordingly, the parties intend to provide consideration to the public to balance the private benefits conferred on Owner by providing more fully for the satisfaction of the public needs resulting from the Project. 5.2 The parties acknowledge and agree that the public's need for mitigation and Owner's obligation only commences when the cultivation/manufacturing permit holders commence their operations. Without the commencement of operations by the cultivation/manufacturing permit holders, Owner has nothing to distribute and nothing on which to assess fees. 5.3 For the first year, Owner will pay the City a maximum flat fee in the amount of $220,000 as a Fee. The Fee shall be prorated based on the actual number of the number of licensees that are actually operational and authorized cultivation/manufacturing permit holders. For example, assuming Rukli is distributing for the cities remaining 14 permit holders, then if only seven permit holders have commenced cultivation/manufacturing, the Fee will be $110,000. 5.4 In year two and year three, Owner shall pay to the City a Fee of $275,000. The proration as set forth in 5.3 shall apply. 5.5 At the beginning of year four and for year five, Owner will pay the City a Fee of $330,000 for years four and five. The proration as set forth in 5.3 shall apply. 5.6 Starting in year four, the Fee shall be increased annually based on increases in the Consumer Price Index. 5.7 The Fee schedule is as follows: the first payment for each year is due for each year on or before July 1 of each year the permit is valid. Therefore, the first fee payment for the first year will be due on July 1, 2018, the second Fee payment for the first year is due on or before December 31, 2018. In years two through five, the Fee payments are due on the same month and day of each respective year while the permit is valid. 5.8 Further, Owner will pay a yearly payment of $50,000 to the City that can be used to pay a part of a police officer's salary and/or benefits. This $50,000 amount -10- will be due at the time the permit is issued. Subsequent annual payments will be due on the permit issuance anniversary date. 5.9 Jobs and Wage Creation. 5.9.1 Local Hiring. Owner agrees to use its reasonable efforts to hire qualified City residents for jobs at the Project. Owner shall also use reasonable efforts to retain the services of qualified contractors and suppliers who are located in the City or who employ a significant number of City residents. At least 30 percent of the Proiect's workforce shall consist of residents of the City. In addition owner will adhere to the labor standards agreed upon with the United Food and Commercial Workers, (UFCW) Local 1428 related Labor Peace Agreement ie: industry prevailing wages, along with recognized labor friendly health and welfare concessions. Job announcements shall be posted at City Hall, along with proof that the job announcements were advertised in at least two newspapers published, printed or distributed in the City and on various social media sites accessible to the general public. In addition, Owner shall make a good faith effort to advertise job announcements at local job fairs, on local radio and through public agencies and organizations. 5.10 Development Agreement Administrative Fee Deposit. Owner shall be responsible for all of the City's actual costs associated with processing Development Approvals for the Project including, but not limited to, costs associated with the City's review and processing of the Project, including but not limited to reviewing the Project's entitlements, including all environmental clearance documents, permits, licenses and all documents evidencing compliance with state and local law. As such, Owner must deposit $15,000 with the City for the purpose of reimbursing the City for any associated costs with processing the Project, as detailed above and reimbursing the City for its actual costs incurred in drafting and processing this STATUTORY AGREEMENT. Owner will be liable for the City's actual costs incurred in processing future Development Approval applications. City acknowledges and agrees that this payment is not merely a deposit, but is a cap on the amount of the City's actual costs incurred in processing this STATUTORY AGREEMENT. ARTICLE 6. [RESERVED] ARTICLE 7. REVIEW FOR COMPLIANCE. 7.1 Periodic Review. The City Council shall review this STATUTORY AGREEMENT annually, on or before each anniversary of the Effective Date, in order to ascertain Owner's good faith compliance with this STATUTORY AGREEMENT. During the periodic review, Owner shall be required to demonstrate good faith compliance with all the terms of the STATUTORY AGREEMENT. 7.2 Special Review. The City Council may order a special review of compliance with this STATUTORY AGREEMENT at any time. 7.3 Review Hearing. At the time and place set for the review hearing, Owner shall be given an opportunity to be heard. If the City Council finds, based upon -11 substantial evidence, that Owner has not complied in good faith with the terms or conditions of this STATUTORY AGREEMENT, the City Council may automatically terminate this STATUTORY AGREEMENT notwithstanding any other provision of this STATUTORY AGREEMENT to the contrary, or modify this STATUTORY AGREEMENT and impose such conditions as are reasonably necessary to protect the interests of the City. The decision of the City Council shall be final, subject only to judicial review. 7.4 Certificate of Agreement Compliance. If, at the conclusion of a periodic or special review, the City Council determines that Owner is in compliance with this STATUTORY AGREEMENT, the City shall issue a Certificate of Agreement Compliance ("Certificate") to Owner stating that after the most recent periodic or special review, and based upon the information known or made known to the City Council, that (i) this STATUTORY AGREEMENT remains in effect and (ii) Owner is not in default. The City shall not be bound by a Certificate if a default existed at the time of the periodic or special review, but was concealed from or otherwise not known to the City Council, regardless of whether or not the Certificate is relied upon by assignees or other transferees or Owner. 7.5 Failure to Conduct Review. The City's failure to conduct a periodic review of this STATUTORY AGREEMENT shall not constitute a breach of this STATUTORY AGREEMENT. 7.6 Cost of Review. The costs incurred by City in connection with the periodic reviews shall be borne by the City. The Owner is not liable for any costs associated with any City periodic review of this STATUTORY AGREEMENT. The Owner is not liable for costs incurred for reviews. ARTICLE 8. DEFAULTS AND REMEDIES. 8.1 Remedies in General. It is acknowledged by the parties that the City would not have entered into this STATUTORY AGREEMENT if it were to be liable in damages under this STATUTORY AGREEMENT, or with respect to this STATUTORY AGREEMENT or the application thereof, except as hereinafter expressly provided. Subject to extensions of time by mutual consent in writing, failure or delay by either party to perform any term or provision of this STATUTORY AGREEMENT shall constitute a default. In the event of alleged default or breach of any terms or conditions of this STATUTORY AGREEMENT, the party alleging such default or breach shall give the other party not less than thirty (30) days' notice in writing specifying the nature of the alleged default and the manner in which said default may be satisfactorily cured during any such thirty (30) day period, the party charged shall not be considered in default for purposes of termination or institution of legal proceedings. Notwithstanding the foregoing to the contrary, if the alleged default is of such a nature that it cannot be cured within thirty (30) days, the alleged defaulting party shall not be deemed in default as long as such party commences to cure such default within such thirty (30) day period and thereafter diligently prosecutes such cure to completion. -12- In general, each of the parties hereto may pursue any remedy at law or equity available for the breach of any provision of this STATUTORY AGREEMENT through any state court, except that the City shall not be liable in monetary damages, unless expressly provided for in this STATUTORY AGREEMENT, to Owner, to any mortgagee or lender, or to any successors in interest of Owner or mortgagee or lender, or to any other person, and Owner covenants on behalf of itself and all successors in interest to the Property or any portion thereof, not to sue for damages or claim any damages: (i) For any breach of this STATUTORY AGREEMENT or for any cause of action which arises out of this STATUTORY AGREEMENT; or (ii) For the impairment or restriction of any right or interest conveyed or provided under, with, or pursuant to this STATUTORY AGREEMENT, including, without limitation, any impairment or restriction which Owner characterizes as a regulatory taking or inverse condemnation; or (iii) Arising out of or connected with any dispute, controversy or issue regarding the application or interpretation or effect of the provisions of this STATUTORY AGREEMENT. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the exercise by the City of its power of eminent domain. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages; if any) resulting from the grossly negligent or malicious acts of the City and its officials, officers, agents and employees. Nothing herein shall modify or abridge any defenses or immunities available to the City and its employees pursuant to the Government Tort Liability Act and all other applicable statutes and decisional law. Except as set forth in the preceding paragraph relating to eminent domain, Owner's remedies shall be limited to those set forth in this Section 8.1, Section 8.2, and Section 8.3. 8.2 Specific Performance. The parties acknowledge that money damages and remedies at law are inadequate, and specific performance and other non -monetary relief are particularly appropriate remedies for the enforcement of this STATUTORY AGREEMENT and should be available to all parties for the following reasons: (i) Except as provided in Section 8.1, money damages are unavailable against the City as provided in Section 8.1 above. (ii) Due to the size, nature and scope of the Project, it may not be practical or possible to restore the Property to its natural condition once implementation of this STATUTORY AGREEMENT has begun. After such implementation, Owner may be foreclosed from other choices it may have had to use the Property or portions thereof. Owner has invested significant time and resources and performed extensive planning and processing of the Project in agreeing to the terms of this STATUTORY AGREEMENT and will be investing even more significant time and resources in -13- implementing the Project in reliance upon the terms of this STATUTORY AGREEMENT, and it is not possible to determine the sum of money which would adequately compensate Owner for such efforts; the parties acknowledge and agree that any injunctive relief may be ordered on an expedited, priority basis. 8.3 Termination of STATUTORY AGREEMENT for Default of the City. Owner may terminate this STATUTORY AGREEMENT only in the event of a default by the City in the performance of a material term of this STATUTORY AGREEMENT and only after providing written notice to the City of default setting forth the nature of the default and the actions, if any, required by the City to cure such default and, where the default can be cured, the City has failed to take such actions and cure such default within sixty (60) days after the effective date of such notice or, in the event that such default cannot be cured within such sixty (60) day period but can be cured within a longer time, has failed to commence the actions necessary to cure such default within such sixty (60) day period and to diligently proceed to complete such actions and cure such default. 8.4 Attorneys' Fees and Costs. In any action or proceeding between the City and Owner brought to interpret or enforce this STATUTORY AGREEMENT, or which in any way arises out of the existence of this STATUTORY AGREEMENT or is based upon any term or provision contained herein, the "prevailing party" in such action or proceeding shall be entitled to recover from the non -prevailing party, in addition to all other relief to which the prevailing party may be entitled pursuant to this STATUTORY AGREEMENT, the prevailing party's reasonable attorneys' fees and litigation costs, in an amount to be determined by the court. The prevailing party shall be determined by the court in accordance with California Code of Civil Procedure Section 1032. Fees and costs recoverable pursuant to this Section 9.4 include those incurred during any appeal from an underlying judgment and in the enforcement of any judgment rendered in any such action or proceeding. 8.5 Owner Default. No building permit shall be issued or building permit application accepted for any structure on the Property after Owner is determined by the City to be in default of the terms and conditions of this STATUTORY AGREEMENT until such default thereafter is cured by Owner or is waived by the City. If the City terminates this STATUTORY AGREEMENT because of Owner's default, then the City shall retain any and all benefits, including but not limited to money or fees received by the City hereunder. One example of a material default by Owner would be the failure to timely pay the Mitigation fee or any other payment or fee required by the City under this STATUTORY AGREEMENT or by virtue of any BPMC. ARTICLE 9. THIRD PARTY LITIGATION. 9.1 General Plan Litigation. The City has determined that this STATUTORY AGREEMENT is consistent with its General Plan. Owner has reviewed the General Plan and concurs with the City's determination. The City shall have no liability under this STATUTORY AGREEMENT or otherwise for any failure of the City to perform under this STATUTORY AGREEMENT, or for the inability of Owner to develop the -14- Property as contemplated by the Development Plan, which failure to perform or inability to develop is as the result of a judicial determination that the General Plan, or portions thereof, are invalid or inadequate or not in compliance with law, or that this STATUTORY AGREEMENT or any of the City's actions in adopting it were invalid, inadequate, or not in compliance with law. Notwithstanding the foregoing, neither party shall contend in any administrative or judicial proceeding that any STATUTORY AGREEMENT or any Development Approval is unenforceable based upon federal, state or local statutes, ordinances or regulations in effect on the Effective Date. 9.2 Hold Harmless Agreement. Owner hereby agrees to, and shall hold City, its elective and appointive boards, commissions, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Owner or Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for Owner or any of Owner's contractors or subcontractors. Owner agrees to and shall defend City and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid operations. 9.3 Indemnification. Owner shall defend, indemnify and hold harmless City and its agents, officers and employees against and from any and all liabilities, demands, claims, actions, lawsuits, government claims or proceedings and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorneys' fees), which any or all of them may suffer, incur, be responsible for or pay out as a result of or in connection with any challenge to the legality, validity or adequacy of any of the following: (i) this STATUTORY AGREEMENT and the concurrent and subsequent permits, licenses and entitlements approved for the Project or Property; (ii) the environmental impact report, if any, mitigated negative declaration, if any, or negative declaration, if any, as the case may be, prepared in connection with the development of the Project or Property; and (iii) the proceedings undertaken in connection with the adoption or approval of any of the above. In the event of any legal or equitable action or other proceeding instituted by any party including but not limited to a third party (including a governmental entity or official) challenging the validity of any provision of this STATUTORY AGREEMENT or any portion thereof as set forth herein, the parties shall mutually cooperate with each other in defense of said action or proceeding and Owner shall pay all of City's legal fees for a lawyer of its choosing. Notwithstanding the above, the City, at is sole option, may tender the complete defense of any third party challenge as described herein. In the event the City elects to contract with special counsel to provide for such a defense, the City shall at its sole discretion be permitted to select special counsel to defend the City, and Owner shall pay all costs related to retention of such counsel. However, the hourly fee of any special counsel selected by the City may not be over $450.00 per hour. -15- 9.4 Environmental Contamination. Owner shall indemnify and hold the City, its officers, agents, and employees free and harmless from any liability, based or asserted, upon any act or omission of the Owner, its officers, agents, employees, subcontractors, predecessors in interest, successors, assigns and independent contractors, excepting any acts or omissions of City as successor to any portions of the Property dedicated or transferred to City by Owner, for any violation of any federal, state or local law, ordinance or regulation relating to industrial hygiene or to environmental conditions on, under or about the Property, including, but not limited to, soil and groundwater conditions, and Owner shall defend, at its expense, including attorneys' fees, the City, its officers, agents and employees in any action based or asserted upon any such alleged act or omission. The City may in its discretion participate in the defense of any such claim, action or proceeding. The provisions of this Section 9.4 do not apply to environmental conditions that predate Owner's ownership or control of the Property or applicable portion; provided, however, that the foregoing limitation shall not operate to bar, limit or modify any of Owner's statutory or equitable obligations as an owner or seller of the Property. 9.5 INTENTIONALLY BLANK 9.6 Accept Reasonable Good Faith Settlement. With respect to Article 9, the City shall not reject any reasonable good faith settlement. Before accepting any such settlement offer, City shall notify Owner of the offer and provide Owner with a copy of the offer. If Owner disagrees with the City's intention to accept the offer, prior to the City's response to any offer, the parties shall meet and confer in order to attempt to resolve the parties' differences. If the City does reject a reasonable, good faith settlement that is acceptable to Owner, Owner may enter into a settlement of the action, as it relates to Owner, and the City shall thereafter defend such action (including appeals) at its own cost and be solely responsible for any judgments rendered in connection with such action. This Section 9.6 applies exclusively to settlements pertaining to monetary damages or damages which are remedial by the payment of monetary compensation. Owner and the City expressly agree that this Section 9.6 does not apply to any settlement that requires an exercise of the City's police powers, limits the City's exercise of its police powers, or affects the conduct of the City's municipal operations. 9.7 Administrative Actions. The parties acknowledge that in the future there could be claims, enforcement actions, requests for information, subpoenas, criminal or civil actions initiated or served by either the Federal Government or the State Government in connection with Owner's development, operation and use of the Property (collectively, "Actions"). The City shall not disclose information and documents to the Federal Government or State Government, its officers, or agents regarding any party to this STATUTORY AGREEMENT absent a grand jury subpoena, civil or administrative subpoena, warrant, discovery request, summons, court order or similar process authorized under law hereinafter called "Governmental Notice". If any Action is brought by either the Federal or State Government, City shall immediately notify Owner of the nature of the Claim including all correspondence or documents submitted to the City. Prior to responding to the Governmental Notice, City shall provide Owner ten -16- (10) days from the date of such notice subpoena or the like to serve and obtain on the City a protective order, or the like, from a court of competent jurisdiction. The City will respond to all Public Records Act requests as required by state law and nothing in this paragraph prevents the City from fulfilling its duties under state law regarding Public Records Act requests. 9.8 Survival. The provisions of Sections 9.1 through 9.7 inclusive, shall survive the termination or expiration of this STATUTORY AGREEMENT, until such time as the uses of the Property established in the Development Plan are permanently terminated. ARTICLE 10. THIRD PARTY LENDERS, ASSIGNMENT & SALE. 10.1 Encumbrances. The parties hereto agree that this STATUTORY AGREEMENT shall not prevent or limit Owner, in any manner, at Owner's sole discretion, from encumbering the Property or any portion thereof or any improvement thereon by any mortgage, deed of trust or other security device securing financing with respect to the Property. 10.2 Lender Requested Modification/Interpretation. The City acknowledges that the lenders providing such financing may request certain interpretations and modifications of this STATUTORY AGREEMENT and agrees upon request, from time to time, to meet with Owner and representatives of such lenders to negotiate in good faith any such request for interpretation or modification. The City will not unreasonably withhold its consent to any such requested interpretation or modification provided such interpretation or modification is consistent with the intent and purposes of this STATUTORY AGREEMENT, provided, further, that any modifications of this STATUTORY AGREEMENT are subject to the provisions of Section 10.5. ARTICLE 11. MISCELLANEOUS PROVISIONS. 11.1 Entire Agreement. This STATUTORY AGREEMENT sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements that are not contained or expressly contained herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this STATUTORY AGREEMENT, provided, however, City at its option may rely on statements by Owner's agents at the public hearings leading to the City's approval of the project or on written documents by Owner's agents that are a part of the public record. 11.2 Severability. If any term, provision, covenant or condition of this STATUTORY AGREEMENT shall be determined invalid, void or unenforceable, by a court of competent jurisdiction, the remainder of this STATUTORY AGREEMENT shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this STATUTORY -17- AGREEMENT. The foregoing notwithstanding, the provision of the public benefits set forth in Article 5, including the payment of the fees set forth therein, are essential elements of this STATUTORY AGREEMENT and the City would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at the City's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. The foregoing notwithstanding, the development rights set forth in Article 4 of this STATUTORY AGREEMENT are essential elements of this STATUTORY AGREEMENT and Owner would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at Owner's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. 11.3 Interpretation and Governing Law. This STATUTORY AGREEMENT and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of California. This STATUTORY AGREEMENT shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this STATUTORY AGREEMENT, since all parties were represented by counsel in the negotiation and preparation hereof. 11.4 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this STATUTORY AGREEMENT. 11.5 Singular and Plural; Gender, and Person. Except where the context requires otherwise, the singular of any word shall include the plural and vice versa, and pronouns inferring the masculine gender shall include the feminine gender and neuter, and vice versa, and a reference to "person" shall include, in addition to a natural person, any governmental entity and any partnership, corporation, joint venture or any other form of business entity. 11.6 Time of Essence. Time is of the essence in the performance of the provisions of this STATUTORY AGREEMENT as to which time is an element. 11.7 Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this STATUTORY AGREEMENT by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party's right to insist and demand strict compliance by the other party with the terms of this STATUTORY AGREEMENT thereafter. 11.8 No Third Party Beneficiaries. The only parties to this STATUTORY AGREEMENT are Owner and the City. This STATUTORY AGREEMENT is made and entered into for the sole protection and benefit of the parties and their successors and -18- assigns. There are no third party beneficiaries and this STATUTORY AGREEMENT is not intended, and shall not be construed, to benefit, or be enforceable by any other person whatsoever. 11.9 Force Majeure. If delays are caused by unforeseen events beyond the control of Owner, such delays will entitle Owner to an extension of time as provided in this Section and Article 7. Such unforeseen events ("Force Majeure") shall mean war, insurrection, acts of God, local, state or national emergencies, third party litigation, strikes and other labor difficulties beyond the party's control, any litigation filed by a third party, any Action initiated by the Federal Government or State Government, or any default by the City hereunder, which Force Majeure event substantially interferes with the development or construction of the Project. 11.10 In the case of a Force Majeure event, any and all time periods referred to in this STATUTORY AGREEMENT shall be extended for a period equal to any delay to the Project caused by any such Force Majeure event; provided, however, that no such time period shall be extended beyond a cumulative total of five (5) years. Extensions of time, when granted, will be based upon the effect of delays on the Project. They will not be granted for: (1) delays of three days or less or (2) for delays due to Owner's inability to obtain financing with respect to the Development of the Project. Owner shall in writing promptly notify Chief Executive Officer upon learning of any such Force Majeure event. The Chief Executive Officer or his or her designee shall ascertain the facts and the extent of the delay and his findings thereon shall be included in Owner's annual monitoring report unless Owner disputes the findings and requests that the period of delay be heard and determined as a part of the annual review process. 11.11 Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the party benefited thereby of the covenants to be performed hereunder by such benefited party. 11.12 Successors in Interest. The burdens of this STATUTORY AGREEMENT shall be binding upon, and the benefits of this STATUTORY AGREEMENT shall inure to, all successors in interest to the parties to this STATUTORY AGREEMENT. All provisions of this STATUTORY AGREEMENT shall be enforceable as equitable servitudes and constitute covenants running with the land. Each covenant to do or refrain from doing some act hereunder with regard to development of the Property: Property; (i) is for the benefit of and is a burden upon every portion of the (ii) runs with the Property and each portion thereof; and (iii) is binding upon each party and each successor in interest during ownership of the Property or any portion thereof from and after recordation of this -19- STATUTORY AGREEMENT, it shall impute such notice to all persons as is afforded by the recording laws of this State. The burdens of the STATUTORY AGREEMENT shall be binding upon, and the benefits of the STATUTORY AGREEMENT shall inure to all successors in interest to the parties to this STATUTORY AGREEMENT. 11.13 Counterparts. This STATUTORY AGREEMENT may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties had executed the same instrument. 11.14 Jurisdiction and Venue. Any action at law or in equity arising under this STATUTORY AGREEMENT or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this STATUTORY AGREEMENT shall be filed and prosecuted in the Superior Court of the County of Los Angeles, State of California, and the parties hereto waive all provisions of federal or state law or judicial decision providing for the filing, removal or change of venue to any other state or federal court, including, without limitation, Code of Civil Procedure Section 394. 11.15 Project as a Private Undertaking. It is specifically understood and agreed by and between the parties hereto that the development of the Project is a private development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this STATUTORY AGREEMENT. No partnership, joint venture or other association of any kind is formed by this STATUTORY AGREEMENT. The only relationship between the City and Owner is that of a government entity regulating the development of private property and the owner of such property. 11.16 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this STATUTORY AGREEMENT and the satisfaction of the conditions of this STATUTORY AGREEMENT. Upon the request of either party at any time, the other party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this STATUTORY AGREEMENT to carry out the intent and to fulfill the provisions of this STATUTORY AGREEMENT or to evidence or consummate the transactions contemplated by this STATUTORY AGREEMENT. 11.17 Eminent Domain. No provision of this STATUTORY AGREEMENT shall be construed to limit or restrict the exercise by the City of its power of eminent domain. 11.18 Agent for Service of Process. In the event Owner is not a resident of the State of California or it is an association, partnership or joint venture without a member, partner or joint venturer, resident of the State of California, or if it is a foreign -20- corporation, then Owner shall file, upon its execution of this STATUTORY AGREEMENT, with the Chief Executive Officer or his or her designee, upon its execution of this STATUTORY AGREEMENT, a designation of a natural person residing in the State of California, giving his or her name, residence and business addresses, as its agent for the purpose of service of process in any court action arising out of or based upon this STATUTORY AGREEMENT, and the delivery to such agent of a copy of any process in any such action shall constitute valid service upon Owner. If for any reason service of such process upon such agent is not feasible, then in such event Owner may be personally served with such process out of the County of Los Angeles and such service shall constitute valid service upon Owner. Owner is amenable to the process so described, submits to the jurisdiction of the Court so obtained, and waives any and all objections and protests thereto. 11.19 Authority to Execute. The person or persons executing this STATUTORY AGREEMENT on behalf of Owner warrants and represents that he/she/they have the authority to execute this STATUTORY AGREEMENT on behalf of his/her/their corporation, partnership or business entity and warrants and represents that he/she/they has/have the authority to bind Owner to the performance of its obligations hereunder. Owner shall each deliver to City on execution of this STATUTORY AGREEMENT a certified copy of a resolution and or minute order of their respective board of directors or appropriate governing body authorizing the execution of this STATUTORY AGREEMENT and naming the officers that are authorized to execute this STATUTORY AGREEMENT on its behalf. Each individual executing this STATUTORY AGREEMENT on behalf of his or her respective company or entity shall represent and warrant that: (i) The individual is authorized to execute and deliver this STATUTORY AGREEMENT on behalf of that company or entity in accordance with a duly adopted resolution of the company's board of directors or appropriate governing body and in accordance with that company's or entity's articles of incorporation or charter and bylaws or applicable formation documents; and (ii) This STATUTORY AGREEMENT is binding on that company or entity in accordance with its terms; and (iii) The company or entity is a duly organized and legally existing company or entity in good standing; and (iv) The execution and delivery of this STATUTORY AGREEMENT by that company or entity shall not result in any breach of or constitute a default under any mortgage, deed of trust, loan agreement, credit agreement, partnership agreement, or other contract or instrument to which that company or entity is party or by which that company or entity may be bound. 11.20 Nexus/Reasonable Relationship Challenges. Owner consents to, and waives any rights it may have now or in the future to challenge the legal validity of, the conditions, requirements, policies or programs set forth in this STATUTORY -21- AGREEMENT including, without limitation, any claim that they constitute an abuse of the police power, violate substantive due process, deny equal protection of the laws, effect a taking of property without payment of just compensation, or impose an unlawful tax. 11.21 This STATUTORY AGREEMENT when signed. and executed by Owner and the Mayor of Baldwin Park supercedes and renders null and void that certain non - statutory municipal Development Agreement executed on or about December 29, 2017. 11.22 No Damages Relief Against City. The parties acknowledge that the City would not have entered into this STATUTORY AGREEMENT had it been exposed to damage claims from Owner, or Owners successors in interest, assigns, partners, or anyone acting on behalf of Owner for any breach thereof. As such, the parties agree that in no event shall Owner, or Owners successors in interest, assigns, partners, or anyone acting on behalf of Owner be entitled to recover damages against City for breach of this STATUTORY AGREEMENT. 11.23 Laws. Owner agrees to comply with all applicable state, regional, and local laws, regulations, polices and rules. In addition, Owner further agrees to comply with all issued entitlements, permits, licenses, including any and all applicable development standards. Specifically, Owner agrees to comply with all applicable provisions of BPMC. 11.24 Compliance with Conditions of Approval. Owner agrees to comply with and fulfill all conditions of approval for any and all entitlement, permits, and/or licenses it receives from the City. All conditions of approval for all entitlements, permits and/or licenses are attached hereto and incorporated herein by this reference. 11.25 The City acknowledges that this STATUTORY AGREEMENT shall be read consistent with any statewide or national regulation of commercial cannabis that is promulgated in the future, either by legislative action or voter approval. In the event national or statewide regulations are promulgated which decriminalize or legalize the adult -use of marijuana for recreational use, this STATUTORY AGREEMENT shall govern the conduct of the property under such future regulations. -22- IN WITNESS WHEREOF, the parties hereto have caused this STATUTORY AGREEMENT to be executed as of the dates written above. CITY OF BALDWIN PARK By: Manual Lozano, Mayor ATTEST: By: City Clerk APPROVED AS TO FORM: By: Robert N. Tafoya, City Attorney RUKLI, INC. By: President APPROVED AS TO FORM: By: Legal Counsel for RUKLI, INC. -23- Mo STAFF REPORT ,F will w :. �SALuwi� , TO: Honorable Mayor and Members of the City Council O , HUE(OF '* u,THE *7� FROM: Shannon Yauchzee, Chief Executive Officer AV/ • saN�oABRIEL '�• DATE: May 16, 2018 / vAL,LE a�ryh SUBJECT: Approve Resolution No. 2018-263 and Resolution No. 2018-264 ;ftO JANJ for the Calling of a General Municipal Election to be held on Tuesday, November 6, 2018, and to request approval from the Board of Supervisors of the County of Los Angeles to Consolidate the General Municipal Election with the Los Angeles County Uniform District Election SUMMARY This report is to request adoption of specific Resolutions relative to the General Municipal Election to be held on November 6, 2018. FISCAL IMPACT The estimated cost to conduct the election is $60,000. The estimated cost has been submitted to Finance to include in the FY 2018-19 budget. If additional funds are needed, staff will submit a budget amendment accordingly. RECOMMENDATION Staff recommends that Council: 1) Waive further reading, read by title only and adopt Resolution No. 2018-263 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES;" 2) Waive further reading, read by title only and adopt Resolution No. 2018-264 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018, WITH THE LOS ANGELES COUNTY'S UNIFORM DISTRICT ELECTION (UDEL - SCHOOL ELECTION) TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE;" and 3) Authorize the Director of Finance to approve any budget amendments should they be necessary. LEGAL REVIEW This report and the associated Resolutions have been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND Prior to all General Municipal Election, General Law Cities must approve and adopt certain resolutions in order to proceed with conducting a municipal election. Resolution No. 2018-263 gives call and notice of the City's intent to hold a General Municipal Election. In accordance with the Resolution and Election Code, a Notice of Election will be posted to announce the offices to be voted upon, the date of the election, and the hours during which the polls will be open on Election Day. Resolution No. 2018-264 provides for a request to the Board of Supervisors of the County of Los Angeles, and the Los Angeles County Registrar-Recorder/County Clerk, seeking the consolidation of Baldwin Park's General Municipal Election with the County's General Election to be held on November 6, 2018. The Resolution also authorizes the County's Election Department to canvass the returns and provide that the City will reimburse the County for costs incurred by reason of this consolidation. ALTERNATIVES Alternatively, the City Council could choose not to consolidate with the County Election Department and take on all of the tasks associated with conducting a General Municipal Election on its own. ATTACHMENTS #I — Resolution No. 2018-263 #2 — Resolution No. 2018-264 RESOLUTION NO. 2018-263 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2018, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to General Law Cities in the State of California, a General Municipal Election shall be held on Tuesday, November 6, 2018, for the election of one (1) Mayor, two (2) Members of the City Council, one (1) City Treasurer and one (1) City Clerk. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. Pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Baldwin Park, California, on Tuesday, November 6, 2018, a General Municipal Election for the purpose of electing a Mayor for the full term of two years, two (2) Members of the City Council for the full term of four years a City Treasurer for the full term of four years and a City Clerk for the full term of four years. SECTION 2. The ballots to be used at the election shall be in form and content as req u i red by law. SECTION 3. The City Clerk is authorized, instructed and directed to coordinate with the County of Los Angeles Registrar -Recorder / County Clerk to procure and furnish any and all official ballots, notices, printed matter and all supplies equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the General Municipal Election. SECTION 4. The polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when polls shall be closed, pursuant to Election Code §10242, except as provided in §14401 of the Elections Code of the State of California. SECTION 5. In all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections. SECTION 6. Notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law. SECTION 7. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. Resolution No. 2018-263 Page 2 SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill. SECTION 9. The City Clerk is hereby directed to file a certified copy of this resolution as follows: Ms. Celia Zavala, Acting Executive Officer Los Angeles County Board of Supervisors Kenneth Hahn Hall of Administration 500 West Temple Street, Room 383 Los Angeles, CA 90012 Mr. Dean C. Logan, RRCC Election Coordination Unit 12400 E. Imperial Hwy., Rm 2013-A Norwalk, CA 90650 PASSED, APPROVED AND ADOPTED this 16th day of May 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2018-263 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at its regular meeting of May 16, 2018 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. 2018-264 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 6, 2018, WITH THE LOS ANGELES COUNTY'S UNIFORM DISTRICT ELECTION (UDEL - SCHOOL ELECTION) TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Baldwin Park called a General Municipal Election to be held on November 6, 2018, for the purpose of electing one (1) Mayor; two (2) Members of the City Council; one (1) City Treasurer and one (1) City Clerk; and WHEREAS, it is desirable the General Municipal election be consolidated with the Los Angeles County's Uniform District Election (UDEL - School Election) to be held on the same date and within the City the precincts, polling places and election officers of the two elections be the same, and the Election Department of the County of Los Angeles canvass the returns of the General Municipal Election and the election be held in all respects as if there were only one election. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. Pursuant to the requirements of §10403 of the Election's Code, the Board of Supervisors of the County of Los Angeles is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Los Angeles County Uniform District Election (UEDL - School Election) on Tuesday, November 6, 2018, for the purpose of the election of one (1) Mayor; two (2) Members of the City Council; one (1) City Treasurer and one (1) City Clerk. SECTION 2. The County Election Department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election and only one form of ballot shall be used. SECTION 3. The Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election. SECTION 4. The City of Baldwin Park recognizes additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. Resolution No. 2018-264 Page 2 SECTION 5. The City Clerk is hereby directed to file a certified copy of this resolution as follows: Ms. Celia Zavala, Acting Executive Officer Mr. Dean C. Logan, RRCC Los Angeles County Board of Supervisors Election Coordination Section Kenneth Hahn Hall of Administration 12400 E. Imperial Hwy., Rm 2003 500 West Temple Street, Room 383 Norwalk, CA 90650 Los Angeles, CA 90012 Section 6. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions. PASSED, APPROVED AND ADOPTED this 16th day of May 2018. MANUEL LOZANO MAYOR STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, Alejandra Avila, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution No. 2018-264 was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at its regular meeting of May 16, 2018 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Alejandra Avila CITY CLERK ITEM NO. STAFF REPORT v TO: Honorable Mayor and City Councilmembers 1-11 FROM: Shannon Yauchzee, Chief Executive Officer Laura Thomas, Human Resources/Risk Managel I"/" DATE: May 16, 2018 SUBJECT: Ratification of an Employment Agreement with Lourdes Morales, Chief Deputy City Clerk SUMMARY This report requests the City Council to ratify the employment agreement for the position of Chief Deputy City Clerk. FISCAL IMPACT There is no fiscal impact as this position is approved in the current budget. RECOMMENDATION Staff recommends City Council ratify the employment agreement with Lourdes Morales for the services of Chief Deputy City Clerk, respectively, and authorize its execution by the Mayor. BACKGROUND Recently, the position of Chief Deputy City Clerk was vacated by the resignation of then employee Kristi Russell who at that time accepted a position in Clark County Nevada. A recruitment and search was conducted including review of qualifications and interviews. Lourdes Morales met all minimum qualifications and was selected as the best qualified for the position. Lourdes will obtain City Clerk Certification within 12 months of her start date. According to the Baldwin Park Municipal Code Section 35.05 this position is an "at -will" employee and thus will be under contract. The employment agreement includes provisions for severance pay and benefits consistent with other unclassified employees. The agreement is effective upon ratification and specifies as a start date of May 21, 2018. LEGAL REVIEW This report and attachment has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENT • Attachment A — Chief Deputy City Clerk Employment Agreement AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Baldwin Park, a general law city (hereinafter "City") and Lourdes Morales, an individual (hereinafter "Employee"). Section 1. Duties 1. City agrees to employ Employee as the Chief Deputy City Clerk with the responsibility of supervising and managing the City Clerk's Office under the direction of the Chief Executive Officer. 2. The Employee shall perform other related and necessary duties as required by law and designated by the Chief Executive Officer. 4. The Chief Executive Officer shall establish performance goals and objectives to be met by the Employee as Chief Deputy City Clerk for each year of this agreement. Said objectives shall be established as part of the evaluation process. The Chief Executive Officer agrees to conduct a performance evaluation after twelve (12) months from the date of employment, and also upon each annual anniversary date of employment. The evaluation shall be conducted in accordance with specific criteria jointly developed and finalized by the Chief Executive Officer and Employee. The Chief Executive Officer, based upon said evaluation, may award a salary step increase to Employee. 5. Employee hereby agrees to perform faithfully and to the best of her abilities all the duties pertaining to the office of Chief Deputy City Clerk as may be required by the laws of the City of Baldwin Park and the State of California relating to municipal corporations, and the rules and regulations of the City of Baldwin Park, which are now in force or which may be put in force during the term herein stated, and further shall perform such other tasks and duties as may be designated by the Chief Executive Officer and that the parties hereto agree that said position as Chief Deputy City Clerk shall be deemed and construed to be a full-time position. Section 2. Terms of Employment 1. The Employee's start date and anniversary date of employment is May 21, 2018, and the terms of this agreement shall commence on that date, and shall continue until terminated as set forth in this Agreement. 2. Employee agrees as terms of employment, to obtain City Clerk Certification within one year. 3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Chief Executive Officer to terminate the service of the Employee as an "at - will" Employee. 4. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from her position with City provided Employee gives to City thirty (30) day written notice prior to the effective date of Employee's resignation, unless the parties otherwise agree. Section 3. Compensation/Benefits 1. Commencing May 21, 2018, the Chief Deputy City Clerk initial salary shall be Step 4 of the Chief Deputy City Clerk salary schedule as most recently adopted by the City Council. 2. Benefits: The City shall provide to Employee all fringe benefits as are in the most recent Unclassified Manager's Benefits Matrix as approved by the City Council. Section 4. Termination, Waiver and Severance Pay 1. In the event the Chief Executive Officer terminates Employee's employment as Chief Deputy City Clerk pursuant to this Agreement, and if Employee is not otherwise in breach of the terms of this Agreement, and if Employee executes a written waiver of any and all claims the Employee may have against the City, including but not limited to, a Civil Code Section 1542 waiver, then and only then the City shall pay a lump sum cash payment equal to three (3) months base salary only, with no benefits included in the severance calculation ("Severance Pay") to Employee. Only base salary will be used to calculate the three months severance. However, the City shall be relieved of its obligation to pay Severance Pay if Employee is terminated for malfeasance in carrying out the duties obligated under this Agreement or if the Employee is convicted of any illegal act involving moral turpitude or personal gain or if Employee refuses to sign a complete waiver releasing the City of any and all claims the Employee may have against the City. Section 5. General Provisions 1. The text herein shall constitute the entire Agreement between the parties. 2. This Agreement shall be effective May 21, 2018. 3. This Agreement shall only be modified in writing by the parties. SIGNATURE PAGE FOLLOWS City of Baldwin Park, A Municipal Corporation LO Manual Lozano, Mayor Attest: City Clerk By: Alejandra Avila Lourdes Morales, an Individual By: A Lourdes Morales Approved as to Form: City Attorney In Robert N. Tafoya ITEM NO. rx3IN STAFF REPORT TO: Honorable Mayor and Members of the City Council HUB`OF�` FROM: Sam Gutierrez, Interim Director of Public Wor , L A* J DATE: May 16, 2018 SUBJECT: Approval of a Vehicle Leasing and Replacement Program and authorization to join The Interlocal Purchasing System (TIPS) for entering into Professional Consulting Services and Master Equity Lease Agreements with Enterprise Fleet Management SUMMARY Approval of this item will authorize the implementation of a Vehicle Leasing and Replacement Program and authorize the Mayor to execute Professional Consulting Services and Master Equity Lease Agreements with Enterprise Fleet Management. The item will also approve membership into a national purchasing cooperative known as The Interlocal Purchasing System (TIPS). Membership in TIPS enables the execution of purchasing agreements in lieu of going through the City's bidding process by piggy -backing on existing contracts. Lastly, the item will authorize the Public Works Director to auction the displaced vehicles and have the proceeds of the sale applied to offset costs the leasing program. FISCAL IMPACT There will be a positive impact to the City's General Fund due to savings related to reduced fuel use and maintenance costs. The expected savings is approximately $571,200 over the first five years and an average of $491,750 every year after. The Vehicle Leasing and Replacement Program will be funded by Fund # 231 — AQMD Air Quality Improvement. Vehicle procurement and maintenance is an on-going operation function. Although, a direct comparison cannot be made on an annual cost because of variances in maintenance costs of older vehicles, the net leasing cost for 17 new vehicles in Fiscal Year 2017-18 of $103,255 versus the budgeted cost of $191,000 to purchase new vehicles, results in savings of $87,745 which can then be budgeted for the program in the next Fiscal Year. Savings are expected to increase as the City's older owned vehicles are replaced with new lease vehicles. The available funding for Fiscal Year 2017-18 is as follows: RECOMMENDATION It is recommended that the City Council: 1) Authorize the Director of Public Works to process the necessary documentation to participate in The Interlocal Purchasing System (TIPS); and 2) Authorize the Mayor to execute a Professional Consulting Services Agreement and a Master Equity Lease Agreement with Enterprise Fleet Management for the Vehicle Lease and Replacement Program; and 3) Authorize the Director of Public Works to declare various City owned vehicles displaced by the lease program as surplus and dispose of such vehicles as deemed appropriate; and CIP - 13 A MD Fund 231 — Acct. # 231-50-520-58110-00000 $143,000 CIP - 77 A MD Fund 231 — Acct. # 231-60-610-58110-16207 $48,000 Total Funding $191000 RECOMMENDATION It is recommended that the City Council: 1) Authorize the Director of Public Works to process the necessary documentation to participate in The Interlocal Purchasing System (TIPS); and 2) Authorize the Mayor to execute a Professional Consulting Services Agreement and a Master Equity Lease Agreement with Enterprise Fleet Management for the Vehicle Lease and Replacement Program; and 3) Authorize the Director of Public Works to declare various City owned vehicles displaced by the lease program as surplus and dispose of such vehicles as deemed appropriate; and Vehicle leasing and Replacement Program Enterprise Fleet Management Page 2 4) Authorize the Finance Director to appropriate funds in the amount of $103,255 for the leasing of 17 vehicles from the approved CIP #13 and CIP #77 and apply proceeds from disposal of vehicles to the Vehicle Leasing and Replacement Program. BACKGROUND The City maintains a fleet of 145 vehicles for use by various City Departments. Historically, the City has owned the vehicles outright. Out of the 145 city -owned vehicles, the City operates 109 light and medium - duty vehicles with an average age of l Oyrs. There are 57 vehicles that are over 10 years old and 14 of those are over 20 years old. Based on the Fiscal Year 2017-18 budget of $820,170, the City currently spends about $560 per vehicle per month on fuel and maintenance. Current practice is to purchase vehicles outright each year and either dispose of or repurpose the displaced vehicles. Over the years, this practice has led to increases to the operational budget as vehicles remain in the fleet long after an appropriate use of life and require higher maintenance and fuel expenses. In an effort to reduce fleet costs and provide a more efficient fleet, staff has explored leasing options and found that the implementation of a leasing program can reduce overall operational costs while increasing the efficiency of the fleet by taking advantage of the newest, most efficient, environmentally friendly technology and disposing of old, inefficient, environmentally detrimental vehicles. Additionally, the newer vehicles will provide increased safety and reliability for staff as many of the vehicles in the City's fleet fail to meet or predate minimum safety standards such as Anti - Lock brakes, Electronic Stability Control and rearview cameras which are standard on all new vehicles. DISCUSSION Enterprise Fleet Management (EMF) has proposed a vehicle leasing and replacement program that would allow the City to replace the majority of the fleet vehicles over a five-year period beginning in Fiscal Year 2017-18. The proposal has no impact on current staff levels and allows for the City to determine the number and rate at which it chooses to lease and/or replace vehicles. The replacement vehicles would be leased from EFM on five-year lease terms. During the first year of the program a total of 17 vehicles would be replaced with new vehicles at an estimated lease cost of $103,255 per year including specialty equipment such as CNG conversion packages, lifts and tool boxes. Although, EMF offers full maintenance services, tires, breaks and insurance, the City has opted not to include those in the proposal and perform these services in-house. The average annual lease cost per vehicle is $8,600 not including application of graphics, GPS hardware installation costs or other amenities. At the end of the lease term the City will have the option to either purchase the vehicle at book value or sell the vehicle and apply the proceeds to the leasing program. An agreement with EMF can be executed without going through the traditional bidding process by piggybacking on the existing fleet leasing and management services contracts on The Interlocal Purchasing System (TIPS). TIPS is a national cooperative purchasing program whose membership include government and other entities in various states, including California. This cooperative purchasing system enables member entities to purchase on an "as -needed" basis from competitively awarded contracts with high performance vendors. EMF has secured a contract on TIPS thru a competitive process for fleet leasing and management services and therefore the City Council can authorize contracting pursuant to TIPS RFP No. 02072816. It is Staff's recommendation that the City Council approve the implementation of the Vehicle Lease and Replacement Program. Implementation of the program will provide staff with more accurate costs to use when budgeting for fleet expenses during the annual budget process. The lease payments for the first year of the program are covered thru the approved Fiscal Year 2017-18 Capital Improvement Program budget. Vehicle leasing and Replacement Program Enterprise Fleet Management Page 3 Payments for the program during subsequent fiscal years will be budgeted through the City's fleet operations budget. Staff will continue to evaluate the replacement of the remaining fleet vehicles on a yearly basis and bring recommendations for consideration to City Council when appropriate. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES 1. The City Council may choose not to approve not to approve the Vehicle Leasing and Replacement Program at this time and direct staff to proceed with the purchase of new vehicles per the approved Capital Improvement Program (CIP). 2. Provide Staff with Alternative direction. ATTACHMENTS 1. Professional Services Agreement including Master Equity Lease Agreement 2. Estimated Equity Lease Rates 3. Enterprise Fleet Management Interlocal Purchasing System Vendor Report Enterprise Fleet Management, Inc. Consultant Services Agreement CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 16th day of May 2018 by and between the City of Baldwin Park, ("City"), and Enterprise Fleet Management, Inc., a Missouri Corporation ("Consultant"). RECITALS A. City has determined that it requires the following professional services from Consultant: Fleet Management Services. B. Consultant represents that it is fully qualified to perform such professional services by virtue of its experience, education and expertise of its principals and employees. Consultant further represents that is willing to accept responsibility for performing such services in accordance with the terms and conditions of this Consultant Services Agreement. NOW THEREFORE, in consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." City shall have the right to request, in writing, changes in the scope of services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in the pricing plan and services, shall be incorporated by written amendments to this Agreement. 2. PRICING PLAN. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Lease Schedule" provided upon delivery of vehicle. An example of the lease schedule is attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with professional standard practices and the provisions of this agreement. This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 16 herein: A.Commencement Date: May 161", 2018 B.Expiration Date: May 31't, 2023 C. Upon mutual agreement by the parties, this agreement may be extended up to an additional three (3) one-year terms. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. Enterprise Fleet Management, Inc. Consultant Services Agreement 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Refer to the separate Enterprise Fleet Management, Inc. indemnity agreement. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury — $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits — $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Workers Compensation Insurance that complies with the minimum statutory requirements of the State of California. Enterprise Fleet Management, Inc. Consultant Services Agreement (D) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (E) With respect to Workers' Compensation insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, and documents gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have access at reasonable business hour times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITYILOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any Enterprise Fleet Management, Inc. Consultant Services Agreement federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Refer to the Enterprise FM Trust Master Equity Lease Agreement and Addendum Section 14 for termination. 18. LITIGATION FEES. Refer to the Enterprise FM Trust Master Equity Lease Agreement Addendum Section 14. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the subject matter between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES, The Consultant Representative (A) designated below shall be responsible for job performance, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) Enterprise Fleet Management, Inc. Attn: Account Manager — City of Baldwin Park 333 City Blvd West, Suite 905 Orange, CA 92868 657-221-4400 (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. Enterprise Fleet Management, Inc. Consultant Services Agreement IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Manuel Lozano, Mayor Dated: CONSULTANT: Enterprise Fleet Management, Inc. By: — zlo�"Ixt Au horized Manager Dated: ZZ EXHIBIT A FLEET MANAGEMENT MASTER EQUITY LEASE AGREEMENT This Master Equity Lease Agreement is entered into this 16 day of May 2018 , by and between Enterprise FM Trust, a Delaware statutory trust ("Lessor"), and the lessee whose name and address is set forth on the signature page below ("Lessee"). 1. LEASE OF VEHICLES: Lessor hereby leases to Lessee and Lessee hereby leases from Lessor the vehicles (individually, a "Vehicle" and collectively, the "Vehicles") described in the schedules from time to time delivered by Lessor to Lessee as set forth below ("Schedule(s)") for the rentals and on the terms set forth in this Agreement and in the applicable Schedule. References to this "Agreement" shall include this Master Equity Lease Agreement and the various Schedules and addenda to this Master Equity Lease Agreement. Lessor will, on or about the date of delivery of each Vehicle to Lessee, send Lessee a Schedule covering the Vehicle, which will include, among other things, a description of the Vehicle, the lease term and the monthly rental and other payments due with respect to the Vehicle. The terms contained in each such Schedule will be binding on Lessee unless Lessee objects in writing to such Schedule within ten (10) days after the date of delivery of the Vehicle covered by such Schedule. Lessor is the sole legal owner of each Vehicle. This Agreement is a lease only and Lessee will have no right, title or interest in or to the Vehicles except for the use of the Vehicles as described in this Agreement. This Agreement shall be treated as a true lease for federal and applicable state income tax purposes with Lessor having all benefits of ownership of the Vehicles. It is understood and agreed that Enterprise Fleet Management, Inc. or an affiliate thereof (together with any subservicer, agent, successor or assign as servicer on behalf of Lessor, "Servicer") may administer this Agreement on behalf of Lessor and may perform the service functions herein provided to be performed by Lessor. 2. TERM: The term of this Agreement ("Term") for each Vehicle begins on the date such Vehicle is delivered to Lessee (the "Delivery Date") and, unless terminated earlier in accordance with the terms of this Agreement, continues for the "Lease Term" as described in the applicable Schedule. 3. RENT AND OTHER CHARGES: (a) Lessee agrees to pay Lessor monthly rental and other payments according to the Schedules and this Agreement. The monthly payments will be in the amount listed as the "Total Monthly Rental Including Additional Services" on the applicable Schedule (with any portion of such amount identified as a charge for maintenance services under Section 4 of the applicable Schedule being payable to Lessor as agent for Enterprise Fleet Management, Inc.) and will be due and payable in advance on the first day of each month. If a Vehicle is delivered to Lessee on any day other than the first day of a month, monthly rental payments will begin on the first day of the next month. In addition to the monthly rental payments, Lessee agrees to pay Lessor a pro -rated rental charge for the number of days that the Delivery Date precedes the first monthly rental payment date. A portion of each monthly rental payment, being the amount designated as "Depreciation Reserve" on the applicable Schedule, will be considered as a reserve for depreciation and will be credited against the Delivered Price of the Vehicle for purposes of computing the Book Value of the Vehicle under Section 3(c). Lessee agrees to pay Lessor the "Total Initial Charges" set forth in each Schedule on the due date of the first monthly rental payment under such Schedule. Lessee agrees to pay Lessor the "Service Charge Due at Lease Termination" set forth in each Schedule at the end of the applicable Term (whether by reason of expiration, early termination or otherwise). (b) In the event the Term for any Vehicle ends prior to the last day of the scheduled Term, whether as a result of a default by Lessee, a Casualty Occurrence or any other reason, the rentals and management fees paid by Lessee will be recalculated in accordance with the rule of 78's and the adjusted amount will be payable by Lessee to Lessor on the termination date. (c) Lessee agrees to pay Lessor within thirty (30) days after the end of the Term for each Vehicle, additional rent equal to the excess, if any, of the Book Value of such Vehicle over the greater of (i) the wholesale value of such Vehicle as determined by Lessor in good faith or (ii) except as provided below, twenty percent (20%) of the Delivered Price of such Vehicle as set forth in the applicable Schedule. If the Book Value of such Vehicle is less than the greater of (i) the wholesale value of such Vehicle as determined by Lessor in good faith or (ii) except as provided below, twenty percent (20%) of the Delivered Price of such Vehicle as set forth in the applicable Schedule, Lessor agrees to pay such deficiency to Lessee as a terminal rental adjustment within thirty (30) days after the end of the applicable Term. Notwithstanding the foregoing, if (i) the Term for a Vehicle is greater than forty-eight (48) months (including any extension of the Term for such Vehicle), (ii) the mileage on a Vehicle at the end of the Term is greater than 15,000 miles per year on average (prorated on a daily basis) (i.e., if the mileage on a Vehicle with a Term of thirty-six (36) months is greater than 45,000 miles) or (iii) in the sole judgment of Lessor, a Vehicle has been subject to damage or any abnormal or excessive wear and tear, the calculations described in the two immediately preceding sentences shall be made without giving effect to clause (ii) in each such sentence. The "Book Value" of a Vehicle means the sum of (i) the "Delivered Price" of the Vehicle as set forth in the applicable Schedule minus (ii) the total Depreciation Reserve paid by Lessee to Lessor with respect to such Vehicle plus (iii) all accrued and unpaid rent and/or other amounts owed by Lessee with respect to such Vehicle. (d) Any security deposit of Lessee will be returned to Lessee at the end of the applicable Term, except that the deposit will first be applied to any losses and/or damages suffered by Lessor as a result of Lessee's breach of or default under this Agreement and/or to any other amounts then owed by Lessee to Lessor. (e) Any rental payment or other amount owed by Lessee to Lessor which is not paid within twenty (20) days after its due date will accrue interest, payable on demand of Lessor, from the date due until paid in full at a rate per annum equal to the lesser of (i) Eighteen Percent (18%) per annum or (ii) the highest rate permitted by applicable law (the "Default Rate"). (f) If Lessee fails to pay any amount due under this Agreement or to comply with any of the covenants contained in this Agreement, Lessor, Servicer or any other agent of Lessor may, at its option, pay such amounts or perform such covenants and all sums paid or incurred by Lessor in connection therewith will be repayable by Lessee to Lessor upon demand together with interest thereon at the Default Rate. Initials: EFM Customer (g) Lessee's obligations to make all payments of rent and other amounts under this Agreement are absolute and unconditional and such payments shall be made in immediately available funds without setoff, counterclaim or deduction of any kind. Lessee acknowledges and agrees that neither any Casualty Occurrence to any Vehicle nor any defect, unfitness or lack of governmental approval in, of, or with respect to, any Vehicle regardless of the cause or consequence nor any breach by Enterprise Fleet Management, Inc. of any maintenance agreement between Enterprise Fleet Management, Inc. and Lessee covering any Vehicle regardless of the cause or consequence will relieve Lessee from the performance of any of its obligations under this Agreement, including, without limitation, the payment of rent and other amounts under this Agreement. 4. USE AND SURRENDER OF VEHICLES: Lessee agrees to allow only duly authorized, licensed and insured drivers to use and operate the Vehicles. Lessee agrees to comply with, and cause its drivers to comply with, all laws, statutes, rules, regulations and ordinances and the provisions of all insurance policies affecting or covering the Vehicles or their use or operation. Lessee agrees to keep the Vehicles free of all liens, charges and encumbrances. Lessee agrees that in no event will any Vehicle be used or operated for transporting hazardous substances or persons for hire, for any illegal purpose or to pull trailers that exceed the manufacturer's trailer towing recommendations. Lessee agrees that no Vehicle is intended to be or will be utilized as a "school bus" as defined in the Code of Federal Regulations or any applicable state or municipal statute or regulation. Lessee agrees not to remove any Vehicle from the continental United States without first obtaining Lessor's written consent. At the expiration or earlier termination of this Agreement with respect to each Vehicle, or upon demand by Lessor made pursuant to Section 14, Lessee at its risk and expense agrees to return such Vehicle to Lessor at such place and by such reasonable means as may be designated by Lessor. If for any reason Lessee fails to return any Vehicle to Lessor as and when required in accordance with this Section, Lessee agrees to pay Lessor additional rent for such Vehicle at twice the normal pro -rated daily rent. Acceptance of such additional rent by Lessor will in no way limit Lessor's remedies with respect to Lessee's failure to return any Vehicle as required hereunder. 5. COSTS, EXPENSES, FEES AND CHARGES: Lessee agrees to pay all costs, expenses, fees, charges, fines, tickets, penalties and taxes (other than federal and state income taxes on the income of Lessor) incurred in connection with the titling, registration, delivery, purchase, sale, rental, use or operation of the Vehicles during the Term. If Lessor, Servicer or any other agent of Lessor incurs any such costs or expenses, Lessee agrees to promptly reimburse Lessor for the same. 6. LICENSE AND CHARGES: Each Vehicle will be titled and licensed in the name designated by Lessor at Lessee's expense. Certain other charges relating to the acquisition of each Vehicle and paid or satisfied by Lessor have been capitalized in determining the monthly rental, treated as an initial charge or otherwise charged to Lessee. Such charges have been determined without reduction for trade-in, exchange allowance or other credit attributable to any Lessor -owned vehicle. 7. REGISTRATION PLATES, ETC.: Lessee agrees, at its expense, to obtain in the name designated by Lessor all registration plates and other plates, permits, inspections and/or licenses required in connection with the Vehicles, except for the initial registration plates which Lessor will obtain at Lessee's expense. The parties agree to cooperate and to furnish any and all information or documentation, which may be reasonably necessary for compliance with the provisions of this Section or any federal, state or local law, rule, regulation or ordinance. Lessee agrees that it will not permit any Vehicle to be located in a state other than the state in which such Vehicle is then titled for any continuous period of time that would require such Vehicle to become subject to the titling and/or registration laws of such other state. 8. MAINTENANCE OF AND IMPROVEMENTS TO VEHICLES: (a) Lessee agrees, at its expense, to (i) maintain the Vehicles in good condition, repair, maintenance and running order and in accordance with all manufacturer's instructions and warranty requirements and all legal requirements and (ii) furnish all labor, materials, parts and other essentials required for the proper operation and maintenance of the Vehicles. Any alterations, additions, replacement parts or improvements to a Vehicle will become and remain the property of Lessor and will be returned with such Vehicle upon such Vehicle's return pursuant to Section 4. Notwithstanding the foregoing, so long as no Event of Default has occurred and is continuing, Lessee shall have the right to remove any additional equipment installed by Lessee on a Vehicle prior to returning such Vehicle to Lessor under Section 4. The value of such alterations, additions, replacement parts and improvements will in no instance be regarded as rent. Without the prior written consent of Lessor, Lessee will not make any alterations, additions, replacement parts or improvements to any Vehicle which detract from its economic value or functional utility. Lessor will not be required to make any repairs or replacements of any nature or description with respect to any Vehicle, to maintain or repair any Vehicle or to make any expenditure whatsoever in connection with any Vehicle or this Agreement. (b) Lessor and Lessee acknowledge and agree that if Section 4 of a Schedule includes a charge for maintenance, (i) the Vehicle(s) covered by such Schedule are subject to a separate maintenance agreement between Enterprise Fleet Management, Inc. and Lessee and (ii) Lessor shall have no liability or responsibility for any failure of Enterprise Fleet Management, Inc. to perform any of its obligations thereunder or to pay or reimburse Lessee for its payment of any costs and expenses incurred in connection with the maintenance or repair of any such Vehicle(s). 9. SELECTION OF VEHICLES AND DISCLAIMER OF WARRANTIES: (a) LESSEE ACCEPTANCE OF DELIVERY AND USE OF EACH VEHICLE WILL CONCLUSIVELY ESTABLISH THAT SUCH VEHICLE IS OF A SIZE, DESIGN, CAPACITY, TYPE AND MANUFACTURE SELECTED BY LESSEE AND THAT SUCH VEHICLE IS IN GOOD CONDITION AND REPAIR AND IS SATISFACTORY IN ALL RESPECTS AND IS SUITABLE FOR LESSEE'S PURPOSE. LESSEE ACKNOWLEDGES THAT LESSOR IS NOT A MANUFACTURER OF ANY VEHICLE OR AN AGENT OF A MANUFACTURER OF ANY VEHICLE. (b) LESSOR MAKES NO REPRESENTATION OR WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY VEHICLE, INCLUDING, WITHOUT LIMITATION, ANY REPRESENTATION OR WARRANTY AS TO CONDITION, MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE, IT BEING AGREED THAT ALL SUCH RISKS ARE TO BE BORNE BY LESSEE. THE VEHICLES ARE LEASED "AS IS," "WITH ALL FAULTS." All warranties made by any supplier, vendor and/or manufacturer of a Vehicle are hereby assigned by Lessor to Lessee for the applicable Term and Lessee's only remedy, if any, is against the supplier, vendor or manufacturer of the Vehicle. Initials: EFM Customer (c) None of Lessor, Servicer or any other agent of Lessor will be liable to Lessee for any liability, claim, loss, damage (direct, incidental or consequential) or expense of any kind or nature, caused directly or indirectly, by any Vehicle or any inadequacy of any Vehicle for any purpose or any defect (latent or patent) in any Vehicle or the use or maintenance of any Vehicle or any repair, servicing or adjustment of or to any Vehicle, or any delay in providing or failure to provide any Vehicle, or any interruption or loss of service or use of any Vehicle, or any loss of business or any damage whatsoever and however caused. In addition, none of Lessor, Servicer or any other agent of Lessor will have any liability to Lessee under this Agreement or under any order authorization form executed by Lessee if Lessor is unable to locate or purchase a Vehicle ordered by Lessee or for any delay in delivery of any Vehicle ordered by Lessee. 10. RISK OF LOSS: Lessee assumes and agrees to bear the entire risk of loss of, theft of, damage to or destruction of any Vehicle from any cause whatsoever ("Casualty Occurrence"). In the event of a Casualty Occurrence to a Vehicle, Lessee shall give Lessor prompt notice of the Casualty Occurrence and thereafter will place the applicable Vehicle in good repair, condition and working order; provided, however, that if the applicable Vehicle is determined by Lessor to be lost, stolen, destroyed or damaged beyond repair (a "Totaled Vehicle"), Lessee agrees to pay Lessor no later than the date thirty (30) days after the date of the Casualty Occurrence the amounts owed under Sections 3(b) and 3(c) with respect to such Totaled Vehicle. Upon such payment, this Agreement will terminate with respect to such Totaled Vehicle. 11. INSURANCE: (a) Lessee agrees to purchase and maintain in force during the Term, insurance policies in at least the amounts listed below covering each Vehicle, to be written by an insurance company or companies satisfactory to Lessor, insuring Lessee, Lessor and any other person or entity designated by Lessor against any damage, claim, suit, action or liability: (i) Commercial Automobile Liability Insurance (including Uninsured/Underinsured Motorist Coverage and No -Fault Protection where required by law) for the limits listed below (Note - $2,000,000 Combined Single Limit Bodily Injury and Property Damage with No Deductible is required for each Vehicle capable of transporting more than 8 passengers): State of Vehicle Registration Coverage Connecticut, Massachusetts, Maine, New Hampshire, New Jersey, $1,000,000 Combined Single Limit Bodily Injury and Property Damage New York, Pennsylvania, Rhode Island, and Vermont - No Deductible Florida $500,000 Combined Single Limit Bodily Injury and Property Damage or $100,000 Bodily Injury Per Person, $300,000 Per Occurrence and $50,000 Property Damage (100/300/50) - No Deductible All Other States $300,000 Combined Single Limit Bodily Injury and Property Damage or $100,000 Bodily Injury Per Person, $300,000 Per Occurrence and $50,000 Property Damage (100/300/50) - No Deductible (ii) Physical Damage Insurance (Collision & Comprehensive): Actual cash value of the applicable Vehicle. Maximum deductible of $500 per occurrence - Collision and $250 per occurrence - Comprehensive). If the requirements of any governmental or regulatory agency exceed the minimums stated in this Agreement, Lessee must obtain and maintain the higher insurance requirements. Lessee agrees that each required policy of insurance will by appropriate endorsement or otherwise name Lessor and any other person or entity designated by Lessor as additional insureds and loss payees, as their respective interests may appear. Further, each such insurance policy must provide the following: (i) that the same may not be cancelled, changed or modified until after the insurer has given to Lessor, Servicer and any other person or entity designated by Lessor at least thirty (30) days prior written notice of such proposed cancellation, change or modification, (ii) that no act or default of Lessee or any other person or entity shall affect the right of Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns to recover under such policy or policies of insurance in the event of any loss of or damage to any Vehicle and (iii) that the coverage is "primary coverage" for the protection of Lessee, Lessor, Servicer, any other agent of Lessor and their respective successors and assigns notwithstanding any other coverage carried by Lessee, Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns protecting against similar risks. Original certificates evidencing such coverage and naming Lessor, Servicer, any other agent of Lessor and any other person or entity designated by Lessor as additional insureds and loss payees shall be furnished to Lessor prior to the Delivery Date, and annually thereafter and/or as reasonably requested by Lessor from time to time. In the event of default, Lessee hereby appoints Lessor, Servicer and any other agent of Lessor as Lessee's attorney-in-fact to receive payment of, to endorse all checks and other documents and to take any other actions necessary to pursue insurance claims and recover payments if Lessee fails to do so. Any expense of Lessor, Servicer or any other agent of Lessor in adjusting or collecting insurance shall be borne by Lessee. Lessee, its drivers, servants and agents agree to cooperate fully with Lessor, Servicer, any other agent of Lessor and any insurance carriers in the investigation, defense and prosecution of all claims or suits arising from the use or operation of any Vehicle. If any claim is made or action commenced for death, personal injury or property damage resulting from the ownership, maintenance, use or operation of any Vehicle, Lessee will promptly notify Lessor of such action or claim and forward to Lessor a copy of every demand, notice, summons or other process received in connection with such claim or action. (b) Notwithstanding the provisions of Section 11(a) above: (i) if Section 4 of a Schedule includes a charge for physical damage waiver, Lessor agrees that (A) Lessee will not be required to obtain or maintain the minimum physical damage insurance (collision and comprehensive) required under Section 11(a) for the Vehicle(s) covered by such Schedule and (B) Lessor will assume the risk of physical damage (collision and comprehensive) to the Vehicle(s) covered by such Schedule; provided, however, that such physical damage waiver shall not apply to, and Lessee shall be and remain liable and responsible for, damage to a covered Vehicle caused by wear and tear or mechanical breakdown or failure, damage to or loss of any parts, accessories or components added to a covered Vehicle by Initials: EFM Customer Lessee without the prior written consent of Lessor and/or damage to or loss of any property and/or personal effects contained in a covered Vehicle. In the event of a Casualty Occurrence to a covered Vehicle, Lessor may, at its option, replace, rather than repair, the damaged Vehicle with an equivalent vehicle, which replacement vehicle will then constitute the "Vehicle" for purposes of this Agreement; and (ii) if Section 4 of a Schedule includes a charge for commercial automobile liability enrollment, Lessor agrees that it will, at its expense, obtain for and on behalf of Lessee, by adding Lessee as an additional insured under a commercial automobile liability insurance policy issued by an insurance company selected by Lessor, commercial automobile liability insurance satisfying the minimum commercial automobile liability insurance required under Section 11(a) for the Vehicle(s) covered by such Schedule. Lessor may at any time during the applicable Term terminate said obligation to provide physical damage waiver and/or commercial automobile liability enrollment and cancel such physical damage waiver and/ or commercial automobile liability enrollment upon giving Lessee at least ten (10) days prior written notice. Upon such cancellation, insurance in the minimum amounts as set forth in 11(a) shall be obtained and maintained by Lessee at Lessee's expense. An adjustment will be made in monthly rental charges payable by Lessee to reflect any such change and Lessee agrees to furnish Lessor with satisfactory proof of insurance coverage within ten (10) days after mailing of the notice. In addition, Lessor may change the rates charged by Lessor under this Section 11(b) for physical damage waiver and/or commercial automobile liability enrollment upon giving Lessee at least thirty (30) days prior written notice. 12. INDEMNITY: Lessee agrees to defend and indemnify Lessor, Servicer, any other agent of Lessor and their respective successors and assigns from and against any and all losses, damages, liabilities, suits, claims, demands, costs and expenses (including, without limitation, reasonable attorneys' fees and expenses) which Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns may incur by reason of Lessee's breach or violation of, or failure to observe or perform, any term, provision or covenant of this Agreement, or as a result of any loss, damage, theft or destruction of any Vehicle or related to or arising out of or in connection with the use, operation or condition of any Vehicle. The provisions of this Section 12 shall survive any expiration or termination of this Agreement. 13. INSPECTION OF VEHICLES; ODOMETER DISCLOSURE; FINANCIAL STATEMENTS: Lessee agrees to accomplish, at its expense, all inspections of the Vehicles required by any governmental authority during the Term. Lessor, Servicer, any other agent of Lessor and any of their respective successors or assigns will have the right to inspect any Vehicle at any reasonable time(s) during the Term and for this purpose to enter into or upon any building or place where any Vehicle is located. Lessee agrees to comply with all odometer disclosure laws, rules and regulations and to provide such written and signed disclosure information on such forms and in such manner as directed by Lessor. Providing false information or failure to complete the odometer disclosure form as required by law may result in fines and/or imprisonment. Lessee hereby agrees to promptly deliver to Lessor such financial statements and other financial information regarding Lessee as Lessor may from time to time reasonably request. 14. DEFAULT; REMEDIES: The following shall constitute events of default ("Events of Default") by Lessee under this Agreement: (a) if Lessee fails to pay when due any rent or other amount due under this Agreement and any such failure shall remain unremedied for ten (10) days; (b) if Lessee fails to perform, keep or observe any term, provision or covenant contained in Section 11 of this Agreement; (c) if Lessee fails to perform, keep or observe any other term, provision or covenant contained in this Agreement and any such failure shall remain unremedied for thirty (30) days after written notice thereof is given by Lessor, Servicer or any other agent of Lessor to Lessee; (d) any seizure or confiscation of any Vehicle or any other act (other than a Casualty Occurrence) otherwise rendering any Vehicle unsuitable for use (as determined by Lessor); (e) if any present or future guaranty in favor of Lessor of all or any portion of the obligations of Lessee under this Agreement shall at any time for any reason cease to be in full force and effect or shall be declared to be null and void by a court of competent jurisdiction, or if the validity or enforceability of any such guaranty shall be contested or denied by any guarantor, or if any guarantor shall deny that it, he or she has any further liability or obligation under any such guaranty or if any guarantor shall fail to comply with or observe any of the terms, provisions or conditions contained in any such guaranty; (f) the occurrence of a material adverse change in the financial condition or business of Lessee or any guarantor; or (g) if Lessee or any guarantor is in default under or fails to comply with any other present or future agreement with or in favor of Lessor, The Crawford Group, Inc. or any direct or indirect subsidiary of The Crawford Group, Inc.. For purposes of this Section 14, the term "guarantor" shall mean any present or future guarantor of all or any portion of the obligations of Lessee under this Agreement. Upon the occurrence of any Event of Default, Lessor, without notice to Lessee, will have the right to exercise concurrently or separately (and without any election of remedies being deemed made), the following remedies: (a) Lessor may demand and receive immediate possession of any or all of the Vehicles from Lessee, without releasing Lessee from its obligations under this Agreement; if Lessee fails to surrender possession of the Vehicles to Lessor on default (or termination or expiration of the Term), Lessor, Servicer, any other agent of Lessor and any of Lessor's independent contractors shall have the right to enter upon any premises where the Vehicles may be located and to remove and repossess the Vehicles; (b) Lessor may enforce performance by Lessee of its obligations under this Agreement; (c) Lessor may recover damages and expenses sustained by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns by reason of Lessee's default including, to the extent permitted by applicable law, all costs and expenses, including court costs and reasonable attorneys' fees and expenses, incurred by Lessor, Servicer, any other agent of Lessor or any of their respective successors or assigns in attempting or effecting enforcement of Lessor's rights under this Agreement (whether or not litigation is commenced) and/or in connection with bankruptcy or insolvency proceedings; (d) upon written notice to Lessee, Lessor may terminate Lessee's rights under this Agreement; (e) with respect to each Vehicle, Lessor may recover from Lessee all amounts owed by Lessee under Sections 3(b) and 3(c) of this Agreement (and, if Lessor does not recover possession of a Vehicle, (i) the estimated wholesale value of such Vehicle for purposes of Section 3(c) shall be deemed to be $0.00 and (ii) the calculations described in the first two sentences of Section 3(c) shall be made without giving effect to clause (ii) in each such sentence); and/or (f) Lessor may exercise any other right or remedy which may be available to Lessor under the Uniform Commercial Code, any other applicable law or in equity. A termination of this Agreement shall occur only upon written notice by Lessor to Lessee. Any termination shall not affect Lessee's obligation to pay all amounts due for periods prior to the effective date of such termination or Lessee's obligation to pay any indemnities under this Agreement. All remedies of Lessor under this Agreement or at law or in equity are cumulative. 15. ASSIGNMENTS: Lessor may from time to time assign, pledge or transfer this Agreement and/or any or all of its rights and obligations under this Agreement to any person or entity. Lessee agrees, upon notice of any such assignment, pledge or transfer of any amounts due or to become due to Lessor under this Agreement to pay all such amounts to such assignee, pledgee or transferee. Any such assignee, pledgee or transferee of any rights or obligations of Lessor under this Agreement will have all of the rights and obligations that have been assigned to it. Lessee's rights and interest in and to the Vehicles are and will continue at all times to be subject and subordinate in all respects to any assignment, pledge or transfer now or hereafter executed by Lessor with or in favor of any such Initials: EFM Customer assignee, pledgee or transferee, provided that Lessee shall have the right of quiet enjoyment of the Vehicles so long as no Event of Default under this Agreement has occurred and is continuing. Lessee acknowledges and agrees that the rights of any assignee, pledgee or transferee in and to any amounts payable by the Lessee under any provisions of this Agreement shall be absolute and unconditional and shall not be subject to any abatement whatsoever, or to any defense, setoff, counterclaim or recoupment whatsoever, whether by reason of any damage to or loss or destruction of any Vehicle or by reason of any defect in or failure of title of the Lessor or interruption from whatsoever cause in the use, operation or possession of any Vehicle, or by reason of any indebtedness or liability howsoever and whenever arising of the Lessor or any of its affiliates to the Lessee or to any other person or entity, or for any other reason. Without the prior written consent of Lessor, Lessee may not assign, sublease, transfer or pledge this Agreement, any Vehicle, or any interest in this Agreement or in and to any Vehicle, or permit its rights under this Agreement or any Vehicle to be subject to any lien, charge or encumbrance. Lessee's interest in this Agreement is not assignable and cannot be assigned or transferred by operation of law. Lessee will not transfer or relinquish possession of any Vehicle (except for the sole purpose of repair or service of such Vehicle) without the prior written consent of Lessor. 16. MISCELLANEOUS: This Agreement contains the entire understanding of the parties. This Agreement may only be amended or modified by an instrument in writing executed by both parties. Lessor shall not by any act, delay, omission or otherwise be deemed to have waived any of its rights or remedies under this Agreement and no waiver whatsoever shall be valid unless in writing and signed by Lessor and then only to the extent therein set forth. A waiver by Lessor of any right or remedy under this Agreement on any one occasion shall not be construed as a bar to any right or remedy, which Lessor would otherwise have on any future occasion. If any term or provision of this Agreement or any application of any such term or provision is invalid or unenforceable, the remainder of this Agreement and any other application of such term or provision will not be affected thereby. Giving of all notices under this Agreement will be sufficient if mailed by certified mail to a party at its address set forth below or at such other address as such party may provide in writing from time to time. Any such notice mailed to such address will be effective one (1) day after deposit in the United States mail, duly addressed, with certified mail, postage prepaid. Lessee will promptly notify Lessor of any change in Lessee's address. This Agreement may be executed in multiple counterparts (including facsimile and pdf counterparts), but the counterpart marked "ORIGINAL' by Lessor will be the original lease for purposes of applicable law. All of the representations, warranties, covenants, agreements and obligations of each Lessee under this Agreement (if more than one) are joint and several. 17. SUCCESSORS AND ASSIGNS; GOVERNING LAW: Subject to the provisions of Section 15, this Agreement will be binding upon Lessee and its heirs, executors, personal representatives, successors and assigns, and will inure to the benefit of Lessor, Servicer, any other agent of Lessor and their respective successors and assigns. This Agreement will be governed by and construed in accordance with the substantive laws of the State of Missouri (determined without reference to conflict of law principles). 18. NON -PETITION: Each party hereto hereby covenants and agrees that, prior to the date which is one year and one day after payment in full of all indebtedness of Lessor, it shall not institute against, or join any other person in instituting against, Lessor any bankruptcy, reorganization, arrangement, insolvency or liquidation proceedings or other similar proceeding under the laws of the United States or any state of the United States. The provisions of this Section 18 shall survive termination of this Master Equity Lease Agreement. IN WITNESS WHEREOF, Lessor and Lessee have duly executed this Master Equity Lease Agreement as of the day and year first above written LESSEE: City of Baldwin Park Signature: By: Title: Address: 14403 E. Pacific Ave. Baldwin Park, CA 91706 Date Signed: Initials: EFM Customer. LESSOR: Enterprise FM Trust By: Enterprise Fleet Management, Inc. its attorney in fact Signature: By: Richard Murrell Title: Regional Sales Manager Address: 1400 N. Kellogg Dr. Suite G Anaheim, CA 92807 Date Signed: N W Q W Q W J H CJ W W 0 Z W Z W IL 0 W H a H CO) W rt r Bull r MN rt r W r MN M 00 N I fA V} Ln EA `- 69. ,r t � s M S,co N O 1- � 4 O W I- LO C6 C6 S O C) n O O , P J H � co W } 000 r_ M M ti 00 Z d .Q et M Q a iN9 ENA 04 T I CD O M I- M 49. Ld L Id Ld co CO) Cl) 2 U � a C V _ O as is O e) CL N 8 LL 0 L >, U t U 2 li co 00 O co N N N N N to a) U_ L L O a) 3 2 C L L 3 a3i N C U N L Z C O M C � a m 3 C O r y y C � O Q O O N m Z y o L O N N 0 0 y L U U a)C w N U) E" w N � c U a) .a y f0 7 O �l E o O O m m m m o- a Yrn C 0_R a) a) E lY a) a) y 7 C.= C_ O C E 8 E to M O m a > Z N N ci a) o0 E o = a 0) Y N d m a) y C 0 0 y w y U > W X U m y w �c 2 a U a� a @ y 7 m E EL 0: W M Q. 4 W Exhibit B The Interlocal Purchasing System "Specializing in the Management of High Quality Cooperative Procurement Solutions to Reduce Costs and Mitigate Risks!" Vendor Report nterprise Enterprise Fleet Management www.efleets.com TTACH PO AS A PDF - ONLY ONE PO PER EMAIL O MUST REFERENCE TIPS CONTRACT NUMBER PRIMARY CONTACT SECONDARY CONTACT PRIMARY CONTACT POSITION PHONE FAX MOBILE Billy Dobosz Govt Marketing Mgr (314) 274-5761 (314) 512-5930 (818) 317-0381 EMAIL william.j.dobosz@efleets.com ADDRESS CITY STATE ZIP Dain E Giesie Corporate Director (314) 274-5428 (000) 000-0000 (832) 255-4667 Dain.E.Giesie@efleets.com PAYMENT TO TIPS CONTACT 1420 W. Mockingbird Lne. NAME Kim Thompson Dallas PHONE (866) 413-6574 TX FAX (866) 749-6674 75247 FEDERAL FUNDS No COMPLIANT SERVING STATES MOBILE (g03) 243-4759 EMAIL tips@tips-usa.com DISADVANTAGED/MINORITY/WOMAN No HUB No BUSINESS ENTERPRISE ALIAKIAZIARICAI COICTIDEI DCIFLIGAIHIIIDI ILIINIIA1 KSI KYJMEIMDIMAIMIIMNIMSI MOIMTINEI NVINHINJINM INYINCINDIOHIOKIORIPAIRIISCISDITNITXIUTIVTIVA� WAIWIIWY AWARDED Contract No 2072816 Fleet Leasing and Management Services from CONTRACTS 07/28/2016 to 07/25/2019 ITEM NO. STAFF REPORT`' TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Interim Director of Public Work DATE: May 8, 2018 SUBJECT: Approve Final Tract Map No. 75031 Twenty Three (23) Residential Units and One (1) Commercial Unit SUMMARY This item requests that the City Council authorize the approval of Final Tract Map No. 75031 pursuant to the State Subdivision Map Act and Section 152.09 in the City of Baldwin Park Municipal Code. FISCAL IMPACT All units are proposed to be for sale and market rate, which will increase property tax revenues for the City. The project will also increase housing with new residents likely to spend their disposable income within the City. The developer is also required to pay Development Impact Fees. Therefore, the project will not have a negative fiscal impact. RECOMMENDATION Staff recommends that the City Council accept Tract Map No. 75031 and authorize the City Clerk and staff to sign the final map. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND Brandywine Homes, submitted a Tract Map that will create twenty-three (23) attached residential condominium townhome units and one (1) commercial condominium unit within one (1) common lot within the Downtown Transit Oriented Development Specific Plan. The TOD specific Plan was approved by the City Council with an associated Environmental Impact report, which addressed several factors including Traffic. Since the proposed development will consist of a residential component of only 23 dwelling units, no significant impacts to traffic are anticipated beyond those addressed in the TOD Specific Plan. The units will be accessed thru a single driveway with no east bound left turn exiting onto Ramona Boulevard from the same driveway. The sewer plan, SUSMP and grading plans have been submitted and approved. ALTERNATIVES A final map that is in substantial compliance with the previously approved tentative map cannot be denied approval (Government Code §66474.1). Further, if the Final Map is not approved at the first meeting or at the subsequent meeting from when the Final Map was presented for approval and the map is in conformance with the requirements of the Subdivision Map Act, the map will be deemed approved (Government Code §66458). Since the map is both in substantial compliance with the previously approved tentative map and it is in conformance with the requirements of the Subdivision Map Act, there is no alternative to approval. ATTACHMENTS 1. Los Angeles County Assessor's Map 2. Final Tract Map 75031 (sheets reduced) ,13 gLF$T Li DOWNING ME R2 E so N G> � Z153 c �• ?� fo / � MIS// m�^ L 16 FF 6 N06'S ' iZ. ITE0.5 LMfOF Sf'IDY Fr� eel' F1 N7IH W UNE AVE IWE PER M B TN475 .Nigqw� 4w 4 IRT N vP no PMR ®m Nil LOT TRACT MAP NO. 75031 SHEET , OF 4 SHEETS AREA = 66,308 SO FT 1.52 ACRES IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA THAT PORTION OF THE RANCHO LA PUENTE, AS SHOWN ON MAP RECORDED IN BOOK 1, PAGES 43 AND 44, OF PATENTS, IN THE OFFICE OF THE REGISTRAR -RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES OWNER'S STATEMENT WE HEREBY STATE NAT WE ARE THE OYfAS OF OR ARE INTERESTED IN THE LANDS N0.NOED MTNM THE SURVEYOR'S STATEMENT DBS MAP WAS PREPARE BY WE OR UNDER MY DIRECTION AND IS BASED UPON A ESLD SUR EY N CONFORMANCE SUI NNSIOH SHOWN ON THIS MM WITHIN THE DISTINCTIVE BORDER LIMES, AND WE CONSENT TO TIB: PREPARATION WITH THE REOINEAENTS a THE SUIR WSION MAP ACT AND LOCAL ORDNANCE AT THE REDIEST a CITY a AND FILNG a SAID MM AND SUNNSO7. BALM PARK. A MUNICIPAL CORPORATM N ^WARY. 2010 I HEREBY STATE THAT THIS FINAL MM STATE OF CADFORIA SUBSTANTIALLY CONFORMS TO INE CODITONALLY APPROVED TENTATIVE YAP; THAT AL MONUMENTS ARE OF THE WE HEREBY DEDICATE TO THE CITY OF M 94 PARK THE EASEMENT FOR PLMJC ACCESS PLRP05ES BLOWN CHARACTER AND OCCUPY THE POSITIONS INDICATED OR THAT THEY WILL BE SET N KMIS THOSE POSITWITHIN HEREON. TWELVE MONTHS FROM THE FLU G DATE OF THIS MAP; MMT THE MONUMENTS ARE OR WILL BE 4BTM9ENT TO LY J FTM _ w PROVED TO M2r�VE OF SATISFAC70RY EVIDENCE TO ME THE PERS7MA WHOSE NAME($) IS/MD SUBSCRIBED TO THE WI NN NSR I ENABLE THE SURVEY TO BE RETRACED; THAT TE NOTES FOR ALL CENTERU E M ONLI ENTS AND FOR ALL AC NOMETGED TO ME THAT HE/9E%AEu EXECUTED THE SAM N MS/wmy4meIN AUTHORIZED CENTERUNE TE MONUMENTS WALL BE NN FILE N THE OFFICE OF THE LDS ANGELES COUNTY 51A7VEYOR WTWN AND THAT BY KSA64 MSR SKNAT1110) ON THE INSTRUMENT THE PERSON($), OR THE ENTITY TWELVEMONTHS FROM THE FILING DATE SHOWN HEREDN. BALDWIN PARK 23 CROW.. LLC R NAME._E , Ate_ 04-11-2019 _ TY fNAS DATE . T ."� EXPIRATION DATE: 9/30/18 Nw IMM BENEFICIARY WMULS FARM RAW NATIONAL ASMATON, BOUICIARY ODER A DEED OF TRUST RECORDED MARDI 30, 208 AS NSTNO,ENT NO. 20180310145, a OFMAL RECORDS, RECORDS OF THE LOS ANGELES COUNTY BY: NAME: Aa, NOTARY ACKNOWLEDGMENT A NOTARY PUBLIC OR OBER OP —M COMRM Ila CER71 ICATE VERMES ONLY THE IDENTITY OF THE MDBM K WHO SIGNED THE DOCUMENT TO OUCH THIS OW07E IS ATTACHED, AND NOT THE STATE OF CAJFORNIA COUNTY OF _ PETISONALLY WHO PROVED ro AE ON BASIS SATFSFACTORY EVIDENCE TO BE THE PETSO a WHOSE NAE(10 IS/AGE SUBSCRIBED TO THE WITHIN INSTRUMENT AND ACKNOWLEDGED TO HE THAT HEIBIGA Ei' EXECUTED THE SAME IN MA&WR18R AUTHORIZED CAPACTY(ft AND THAT BY HIS/YHajWBf SICNUTNEN ON THE INSTRUMENT THE PERSON(9I, OR THE ENTITY UPON BEHALF OF WHICH THE PERS0** ACTED, EXECUTED THE INSTRUMENT. I COMUNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE AND CORRECT.: MMY .:.ZswMY PRINCIPAL PHAGE O BUSIESS K IN� PRATED COUNTY MY COMMISSION NO. MY COMMISSION EMPIRES NTA. t/tD/mN BASIS OF BEARINGS THE BEARING OF NORM 88'58^53' 'NEST FOR THE CEM EBBE OF BADILLO AVENUE AS SHONN ON RECORD OF SURVEY 231-87, RECONS: OF LOS ANGELES COUNTY WAS USED AS THE BASIS OF BEARINGS OF THIS WP. CITY ENGINEER'S CERTIFICATE I HEREBY CERTIFY THAT I HAVE DAM THIS MAP; THAT IT CKOIMS SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS TFERECF: THAT ALL PROVISIONS OF SRNNSION ORDINANCES OF THE CITY BALDWIN PARK APPLICel AT THE TIME OF APPROVAL OF THE TENTATIVE MAP HAVE SEEN OOPLET NTH; THAT ALL PROVISIONS OF SUBMSION MAP ACT SECTION 88u2(A (1). (2) AND (3) HAVE BEEN COMPOED NTH; THAT I AM SATISFIED THAT THIS MAP IS ECHNICALLY CORRECT NMFTH RESPECT TO CITY RECO D& BY: DATE EP . CONI CITY SURVEYOR'S STATEMENT. 1 HEREBY CORTFY THAT I HAVE EXAMINED THIS MAP; THAT IT COMPLIES MM ALL THE PROMORS OF STATE LAW APPLICABLE AT THE TIME OF APPROVAL OF TE TENTATIVE MAP, AND THAT I AM SATISFIED MAT THIS MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT CRTFED BY THE CITY ENGINEER. BY:' HANY S VEYOR DATE IIo. 3WID R.C.E. 3JON1 MIF. FA�YOM ... rI Cz(TY CLERK'S CERTIFICATE I HEREBY CERTIFY THAT THE q1Y COLNCA Of THE CITY OF MONTEBELLO BY MOTION ADOPTED AT ITS SESSION HELD ON THE _ DAY OF 20_, APPROVED THE. ANNEXED MAP, AND HEREBY ACCEPT TE: PIALIC ACCESS EASEMENT TO THE CITY OF BALDWIN PARK, AS DW07ED HEREON, NOTARY ACKNOWLEDGMENT A MUTANT ROM OR.Oita OFFKER COMPIEEMD THIS CERTIFICATE VERMES DtIY THE DFNiItt a TE IIwaft-WHO SUITED TE TOCMIDIT TO MIDI THIS IaRTMM 7C IS ATTACHED. AND NOT THE _—_ CITY CLERK - CITY OF 8ALDIWN PARK _ DATE STATE OF CADFORIA COUNTY OF " . RSOI 0Ew CERTIFICATE LY J FTM _ w PROVED TO M2r�VE OF SATISFAC70RY EVIDENCE TO ME THE PERS7MA WHOSE NAME($) IS/MD SUBSCRIBED TO THE WI NN NSR I CITY TREASURER'S I HEREBY CRTiFY THAT ALL SPECIAL ASSESSMENTS LEM UNDER THE JUISDICTION a THE CITY OF 84MAD AC NOMETGED TO ME THAT HE/9E%AEu EXECUTED THE SAM N MS/wmy4meIN AUTHORIZED PARK TO MICR THE LAD INCLUDED WITHIN THIS SUBDIVISION OR ANY PMT THEREOF IS SUBJECT, AND WHICHCAPACTY(IEI). AND THAT BY KSA64 MSR SKNAT1110) ON THE INSTRUMENT THE PERSON($), OR THE ENTITY AND WRCH MAY OU PAN) IN FULL,. HAVE BEEN PAID N RILL UPON BEHALF OF MR2T THE PERSIN(SJ ACTED, EXECUTED THE INSTRUMENT. 1 CERTIFY LNDER PENALTY OF PERJM UNDER THE LAWS OF THE STATE OF CAIFORNIA THAT THE FOREGOING PARAGRAPH IS TRUE ACID COMECT CITY TREASURER - CITY OF SAM PARI( DATE COMMU14ITY DEVELOPOST DIRICTORS GB IFICAll WRYNESS NY N I k1Ef,WY Cam I" IAPB IN► bomwffw t4waM911E JlPw'bipLFMNiAIMM t71M DLP% Of IDMeM1M NI@G tlIA1MIH18 dNMMMHNI MANWw AEF:IiWIM101N lr MMMtl[ SICNa1lRE MY PRINCIPAL PLACE OF WIAe1fM NMT. BUSME54 9 N PRINTED RAE COUNTY C4Y'Y OF twaciDit N PJ"ANM WM tood /MWIAFf oMM W FYkC I HEREBY CERTIFY THAT SECRITY IN THE AMOUNT a S MY Cowssm N0. "99 MY COMMISSION E%PNESJ?J���� J SIGNATURE OMISSION NOTES THE SNMNATUES a THE FOL LIMING HAVE BEEN OMITTED UNDER THE PROVISIONS OF THE SUBDIVISION MM ACT SECTION 884.38 (Ax3X 7 -YM) TER NIE EST IS SUCH THAT IT CANNOT KWON INTO A FEE TITLE, AND SAID 9OIATI ES ARE IDN BY THE LOCAL AGENCY. FAST NUTTIER LAND AND WATER COMPANY, HOLDER a AN EASEMENT FOR RIGHT TO CONSTRUCT AND USE A WATER WAY AND 04CWTAL PURPOSES, RECORDED IN SOCK 664 a OEEDS, PACE 289 a Oi1CAL RECORDS. PACFIC ELECTRIC RAILWAY COMPANY, A CORPORATION, HOLDER a AN EASEMENT FOR RAILROAD AND INCIDENTAL PURPOSES, RECORDED ANIMIST 25. 1952 AS BOON 39723, PACE 14 a OFICIAL RECORDS. COUNTY SANITATION DISTRICT AND METROPGUTAN WATER DISTRICT, HOLDER OF AN EASEMENT FON PUBLIC UTIIJTIES AND INCIDENTAL PURPOSES U S, RECORDED JRE 2, 1985 AS INSTRUMENT NO. 3087 IN BOOK D2925, PAGE 853 a OFFICIAL RECORDS {ALC HASBEENFIFO MTH THE EXECUTIVE I YF OR T TOMO a SF TAXES D THE COUNTY OF LOS ARMIES AS SECURITY FOR THE PATEtMTa.TA1E5 AND SPECIAL ASSESSMENTS COLLECTED AS TAXES ON. THE LAND SHOWN ON MAP A . 79ACT 140. 73749 AS REO1IMfD BY LAW. EXECUTIVE OT)CER, BOW OF SUPERVISORS OF THE COUNTY OF LOS NODETE5, STATE OF CALIFORNIA BY DATE DEPUTY I HEREBY CERTIFY THAT ALL CERTMICATES RAW BEEN FILED AND DEPOTS HAZE BEEN MAGE THAT ARE REO0RE0 UNDER THE PROVISIONS OF SECTIONS 89492 AND 88483 OF THE SUBDIVISION MM ACT. EXECUTIVE DEICER, BOARD OF SUPERVISORS OF .THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA.. BY _ DEPUTY DATE ./ \� ` k= _Z�° ' `°T AREA = 66,308 SO FT TRACT MAP NO. 75031 SHEET 3 OF 4 SHEETS 1.52 ACRES IN THE CITY OF BALDNIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA r------------------1 X4A'11"1?'E(RJ 1 W 11 1 , � I CURVE TA91E L1aM RbNR a1TA IFTSRI L 1 RAIIaN iPk)NIE I < 1 CI 1A1' I www 1bi --------- -----a---- --- , ra14'a 1 I 1iC2 I WWWW ISP N L -24Y I NOTE: I ❑B YNIAW 01H LMW TO M WY OF WOW PAM Fal W91k ACCESS FlRRM QWAM IFJa0t1. / 1 M; 1D NORTH GRAPHIC SCALE 1 , 1 1 1 1 _ _ T I It BAOHiA N7t.132 1 X1811'4111 1 1 ZODO'—� 1 w I isale LOT 1 AV sw V 1 W / Ni5'It'47*B R-1411' \�'^i&1T 1m1615 \ 7W m W a1r�rJJ• 11 — AwI I W / — AW 141.1}'_ /g1�°y— I MWM DRaB.WW A FIRE UAE _-___ ------X16183311' ___ 141-0{' � `\\ 111,7Y — — — — CZ SI i I ♦♦S�.SEE DETAa. 9' OnOW 11 N573S21i 1 I a�i7.00' 1 /�... f-3A.A3• I e.116z1'AI' I X4A'11"1?'E(RJ L 1 --------- -----a---- --- DETAIL NOTE: 1 a ❑B YNIAW 01H LMW TO M WY OF WOW PAM Fal W91k ACCESS FlRRM QWAM IFJa0t1. / 4 N7t.132 X1811'4111 1 1 ZODO'—� 1 / 1 N/4X1'13'E \ 1 V 'l I W / Ni5'It'47*B R-1411' \�'^i&1T 1m1615 \ 7W m W a1r�rJJ• 11 — AwI I W / — AW 141.1}'_ /g1�°y— I MWM DRaB.WW A FIRE UAE _-___ ------X16183311' ___ 141-0{' � `\\ 111,7Y — — — — CZ SI i I ♦♦S�.SEE DETAa. 9' OnOW j I a�i7.00' 1 f-3A.A3• I e.116z1'AI' I \ 1 / ♦ / 81N1T71'E 212Y ♦ / / X16'11'1317 13.A8 � sass �� 1 lalr«t , ♦ aM• �--sm lAEm —�/ — 411.71' 1 LOT SHEET 4 OF 4 SHEETS AREA = 66,308 SO FT 1.52 ACRES TRACT MAP NO. 75031 1. IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA �X NORTH GRAPHIC SCALE 1� I ` 9741913t 0.00 I �>c y1 NISii'47^N� \ V2R' ,? L _IQ N7r48'13'E 20.00'V� x10.00' � B C4 pµpptE �i1 %1511' 20. V1 17 $ VV. VJ� 4_01 j w ? f Iieaae•sJw� L7 8\ 17.00• W...� fi `--- cu — �MB'sB"J31v I ease— — — —— *'1 W � MATE DRIVEWAY 8 FRE LANE h I 7�O50•SJ1Y 109x4• . I ' -- Sar I 8.10.00 J L�2➢.OS �ww�-----mow 8 ILA I C10� t N jMMRTE. DWVEWAY t FRE LWE �I Q Ifs N9978'S39' 28192' x.00 N w n B28.B5• �..BAI LLO .S i•1`ui o 186.80' 41880' CURVE TABLE OAK TAME LK TABLE CURVE AvA5 DELTA WON MINVE RUB I DELTA LWW UNE DN4ECT1ON LENGTH CJ 7.00 i81Y7'08' 18,77• C13 d0O 8000'00'.. 942' Li N74'IB'13'E 2.00 04 350' 900000' 4.71' C14 SAO 76'71'21' BSO L2 R74'48'13'E 0.60 11 100• 8000.00' 471• C15 1.00 10x20.39' 1.BY 0 X8879'53`7: 1.30 CO W 91'32'35' 910 C78 3.00 90 WOO' :4.71' L4 NWM53`0 2.00 C7 31.00 1876'09'- SoC17 100 103'OY30' 9.90 L5 NNOI'07'E O.17 CO 100 8049'18' 4.56' CIO l.W 8510'24' 1.86' L8 NSM'5319 18.87' C9 7AD' 90'0000' 4.71' C18 100 8O00VD' 4.71' L7 X8878'53^8 1750' CIO 600• 90'00'00'. 9392' t9 I N001'07'E MOO' ITEM NO. STAFF REPORT��� 1. wi,� . TO: Honorable Mayor and City Council members HE �i FROM: Sam Gutierrez, Interim Director of Public Works Air !EL, DATE: May 8, 2018 E JANUP�+ryh SUBJECT: Approve Final Tract Map No. 74185 3913 Stewart Avenue — For Condominium Purposes SUMMARY This item requests that the City Council authorize the approval of Final Tract Map No. 74185 pursuant to the State Subdivision Map Act and Table 15 2. 10 in the City of Baldwin Park Municipal Code. FISCAL IMPACT The approval of this Tract Map will have no impact fiscal impacts to the City's General Fund. Units proposed to be for sale and market rate, which will increase property tax revenues for the City. RECOMMENDATION Staff recommends that the City Council accept Tract Map No. 74185 and authorize the City Clerk and staff to sign the final map. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The subject property is located on the west side of Stewart Avenue, south of Ramona Boulevard. The Tract Map will subdivide on (1) lot into five (5) lots within the Residential Garden Zone, for the construction of two (2) buildings with two (2) condominiums each and one (1) common lot, pursuant to Section 152.10 of the City's Municipal Code. This development was approved by the Planning Commission on Wednesday, June 22, 2016. Staff has reviewed the Final Map and finds that it substantially conforms to the Tentative Tract Map conditions of approval. ALTERNATIVES A final map that is in substantial compliance with the previously approved tentative map cannot be denied approval (Government Code §66474.1). Further, if the Final Map is not approved at the first meeting or at the subsequent meeting from when the Final Map was presented for approval and the map is in conformance with the requirements of the Subdivision Map Act, the map will be deemed approved (Government Code §66458). Since the map is both in substantial compliance with the previously approved tentative map and it is in conformance with the requirements of the Subdivision Map Act, there is no alternative to approval. ATTACHMENTS 1. Los Angeles County Assessor's Map 2. Final Tract Map 74185 (sheets reduced) 6�5 m c dNfiM�� ^qhR mNn:4�- N �Y; e� a N.' ti 3 A ( J q N �I i k1 pari It ' 3 /1V 33S3?j9 W, (o S99 of 4 02 w N vg -rt q I c w o I W yoof foa N hl I i r� eF i I Asa :06 09 OZ/ os It ' 3 /1V 33S3?j9 W, (o ACREAGE: 0.41 ACRE __... sNEET 1 of 2 &4Em NO. of LM.' 1 TRACT NO. 74188 IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA OEM A SUt1DMSION OF A PORTION OF LOT Z TRACT NO. 718 PER MAP IN BOOK 17, PAM 17, OF MAPS RECORDER. IN THE OFA OF THE COUNTY RECORDER OF THE OO MATY OF LOS ANGELES. FOR CONDO11141INIM PURPOSES MOOK AMMA IMLMM a.�+tewwr..+w«w�ntt«as�wr�mrowo�.r- wtlIII Ism"MmAlmCdsNRloss nrwtaaeNx�tsartrs�rr'Awarr. mll­lwi�w Mal, Mtitils.Adsl9t�4l�i1U�WY0t1/MN�Ni9 ururtwnwtw 'wliftslY�sittO�R'70d1afsti t:AT1Aam.A1«16T A sIWY«fd:7lRNawtiN. WN[OrOri/1EI'Ni mmicr at 1�1p�ijr._ttirttttSA Mt &� _ NtRIRrI Ei► k !A/WtLYAe�slts , lwltgrllWfE91 wwslrwaww�a�twtr�l r«s#terAtrtlt0,tsratimle nr��rtn� italtitsESNi« - /mlwW"ww w awwww" =WWN waa�prm�.aatuwerstttw«wrr. irrawnwrott�tr�t�mwtaw�eNwacwsawra�wr r�wrtur mo mr ew"AeaawwN. wttea�e .� waartnwtNawNa�,��os.\ A ar, or m s«twrw yw trwlta�at/«aM 1l�lal�AltlMlt 4YQa1NVIM... t. wwrwxrwtrwa wtwwt�wpe YMtat�tpaiNYar0ltlaatpl ti�MtRlIE1tItA7titI11M/70tt71MN1 �wttAr N6ANtfrlfarlfNt«. ■twAwt�Fawwwnt�wnr'Nt�atalRdtwsararlMarttlar�aFwr®NM PYwlssaY�'wt INNtMM11t11sIMr11«sAwaQi�L 1�O:r1i911lwCMfNAMAREM sNIMIRWtt1AlY�M►ttU. �� alYIIY WIINICNLYI�EQIII«wRtl s1L�fNMaa COIQOt1�At#til�tEc rgnenptsNnwtrtt�' w«artttsNrwswwarl« tiliML Ntt�wl'1N�A�M.t+�rOR a'wOIAMNlwlwl«Tt«IIIBYLEM Jumm"? tl#1MfNtMMIl1► ArtrwMQA/{iwMtl�rOCSA« aaMOltNptwlMut;flM#�t�71i�NMt1iMADfIwLtOKati�«YiNt'Nt tNta rattua q4 ..1+rIrIOM rrtttw►tmuffw«wtw«r pttNprtLroaralMfilEr7Mt M1'161ilowin4tir 4-M. r RA:A sort �n j� tst rMMlt«�M 'w r 9 '.1 ali_�i• w . /p /r wwrr retwa i� � ■ .alas �r � 1 CfTr'PLNAdTAT1Rf Irv►i►ATE7Nk{rMwwiWtilMwNJlli�ll'AulltlYYk�MQJAIaI/it�/« teo�»tarra�w�wwlwarwettararnt+swNw OtVlls aA'T�11AM� aNfa<tNst«raR Cf1YC1E1rC8 i1�PCl9M'NIO'WlATYOftAfOLiRlft{'RYbfM/IMIMI«M1117RNItlltt�tlf .M�AdItdM YE rye�f OH'a•w%tlNalaR 1!<iwPitornmAY.ti LA wwltAt•M tll/ i1FL!' MpllliAltG7s7N0191tSUYfr<RIRr«'w4w1tM«<aIMATArmums NYtr.!/6�t�OtMIttMY«IItL,Nwii�llV�«714: s aAm &P/walwtttl QlTgrwNMN1Y1! {MNI'aNlY7MgALLiiNIRAIIttM�tiFfti#ti�11RIMR «MliNtIwMAA1161BtTElwtYti11s01�01tHlw'!YO Nlara�wstltwl�INAW: swaNAtawwRtwoaraiwiwra~ aasOWAMMYommenraft not at n t«Y" mi fwt+wwarrnwtaatraalnswt+wara ItllarBtiwNNaESWNaatCl,tawtlO^IjjjN eouw-Mm-,wen +Naw�wtreaaa�rwttAtsttaarwaunanolwa MImLWMN6.1N<f/iOltt�[tA«. ststwrta++sui,twarwom"m a "cwmnaLarlwrw twat#CMJOINII SCALE. 1' - 50' TRACT NO. 74185 IN THE CITY OF BALDWIN PARK COUNTY OF LOS ANGELES, STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES SHEET 2 of 2 SHEET uI Al - WEST RA"" BLVD N7513'S5 861'.25'. R2. R3 N75'13'55'E 101.22' R3 '�' ii, N'LY LINE OF LOT 2, TR. NO. 3D' Ip 718, XB 17/17, Ri NOT A 1 ,IST CST 1'111'; �^ (iry \1 1; Ii)7v a N'LY UNE OF TRACT NO. 42623 PER ESTAM IM FEL 1 i.6f T RM 31161L * 1 No pEp�LY IXM: 2OpF L/Q0 piR t SEP, 2Oi+O0,,R.6T67 C I. j 1JRD THIN FD. MOMNIENfS I I FJ0 O.R LRE. OF OF LOT 2. 10. 718 MB. 17/17 -LB---- tWYY LIiFIRE �Z L2. MLY 1111E OF LAT II L14 j 1YLY LWE OF TR 1X1 46757 TR. N0. 718, MR 17/17 M8 1160 -39 ANO I ., .$ MLY 1611 OF LOT 11 TWO 2 !q. 718 PER 17 i7 ESTM Ti88J FO a _ " hdJ A }'4kI' OF 1t1f a 51Y 161E OF LOT 11. TR NO 718, X$. 17-17, R1 s $ / Vol Q! ,0• I UNE DATA TME IRIE L L2 1=14Vn 1 U Wff Mn t TME MARK OF N1414'20V AS SHOWN PW THE CUM fOR L4 1 i THE OQAi18.RE OF STEW NEWE ON WW OF TRACT 140. is Y4:OD 46757, LIB 1i9O/37-AND38 MW LBATD AS THE SAW OF 8FiINGS: C8 1W THIS WAP, FiN THE RE'CORO DATA FOIL M WP L7 4 8BN64M BOMWY OF TM VAD BEN LB M141n IB.. W180RTew BY. TFR 11W l6 Y4: w 0 MOIBRLNT FOM AS W M REpDAD DATA FDM Tiff FOILOAINO TRACT MAPS,. ALL RECMS. VU2 20 OF LAS NiGELES COUNTY, G Ek15'T LOT IJAff 14.06 FIRE LAVE R1 . TRACT NO. 718, 11B 17/17. 1COW Leff R2 = TRACT NO. 48757. AD 1160/37-38 Ram TRACT NO. 42623, MB 1D25/80-81 LOT 2 30,5>k5±t a a TA a LOT i 18 7i S'LY LRE OF 110 42623 81 me Y1�R8` Di LdTTR 1X1. 718 7 17 17 ESTAB TWRU FD. JJJ FD, lk LS 5� \ 8 \ \ JQ v o/s PER R3 300.00' R2 R3 N75714'06`E \ 1 i.6f T RM 31161L * 1 No pEp�LY IXM: 2OpF L/Q0 piR t SEP, 2Oi+O0,,R.6T67 C I. j 1JRD THIN FD. MOMNIENfS I I FJ0 O.R LRE. OF OF LOT 2. 10. 718 MB. 17/17 -LB---- tWYY LIiFIRE �Z L2. MLY 1111E OF LAT II L14 j 1YLY LWE OF TR 1X1 46757 TR. N0. 718, MR 17/17 M8 1160 -39 ANO I ., .$ MLY 1611 OF LOT 11 TWO 2 !q. 718 PER 17 i7 ESTM Ti88J FO a _ " hdJ A }'4kI' OF 1t1f a 51Y 161E OF LOT 11. TR NO 718, X$. 17-17, R1 s $ / Vol Q! ,0• I UNE DATA TME IRIE L L2 1=14Vn 1 U Wff Mn t TME MARK OF N1414'20V AS SHOWN PW THE CUM fOR L4 1 i THE OQAi18.RE OF STEW NEWE ON WW OF TRACT 140. is Y4:OD 46757, LIB 1i9O/37-AND38 MW LBATD AS THE SAW OF 8FiINGS: C8 1W THIS WAP, FiN THE RE'CORO DATA FOIL M WP L7 4 8BN64M BOMWY OF TM VAD BEN LB M141n IB.. W180RTew BY. TFR 11W l6 Y4: w 0 MOIBRLNT FOM AS W M REpDAD DATA FDM Tiff FOILOAINO TRACT MAPS,. ALL RECMS. VU2 20 OF LAS NiGELES COUNTY, G Ek15'T LOT IJAff 14.06 FIRE LAVE R1 . TRACT NO. 718, 11B 17/17. 1COW Leff R2 = TRACT NO. 48757. AD 1160/37-38 Ram TRACT NO. 42623, MB 1D25/80-81 STAFF ITEM NO. 11 TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Officer Rose Tam, Director of Finance DATE: May 16, 2018 SUBJECT: Update City of Baldwin Park Fee Schedule Based On Consumer Price Index (CPI) And Other Adjustments SUMMARY Article XIIIC of the State Constitution requires that fees be set at a rate that does not exceed their cost. Some fees need to be reduced and others can be raised to their cost. Staff recommends about a 2% increase to most of the City fees which is still less than the current average CPI increase while others might have slight increase or be reduced. FISCAL IMPACT There will be an estimate of a $21,000 increase to the General Fund. RECOMMENDATION Staff recommends the City Council: 1) Continue the public hearing and receive public input. 2) Approve the proposed City Fee Schedule and corresponding Resolution No. 2018-261. LEGAL REVIEW The City Attorney has reviewed this report, resolution and approved the public hearing notice for the meeting. BACKGROUND Based on the Consumer Price Index (CPI) and the overview of the existing City Fee Schedule, the City Staff has updated the Schedule with 2% increase to most of the fees while others might have slight increase or be reduced (refer to Exhibit A). The animal license fee is increased due to an increase cost from the County of Los Angeles Department of Animal Care and Control. "Pay to stay" jail service fee is reduced by 67% and booking fees are reduced by over 35% to be comparable with the surrounding agencies. Some of the fees will remain unchanged such as the building plan check and inspection, vehicle citation verification, fingerprint card preparation, impound/stored vehicle release, and business license fee (refer to Exhibit A-5 which fees remained unchanged and was not included in the proposed fee schedule posted on May 2, 2018) including renewal processing and listing fees. There will be a slight increase for the facility rental and the remaining Recreation program fees will remain unchanged. Most of the increases are still less than the average CPI for the Los Angeles area which has increased 3.8% annually as of March 2018 (refer to Attachment #2). Also, the Building Industry Association of Southern California reviewed the proposed fee schedule and they have no comment. ALTERNATIVE Provide staff alternative direction whether to proceed with the proposed updated Fee Schedule or not. ATTACHMENT 1. Resolution No. 2018-261 2. CPI for Los Angeles Area as of March 2018 FNIVSKT 6101_ _ 10 RESOLUTION NO. 2018-261 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE ADOPTION OF A NEW FEE SCHEDULE FOR ISSUING, PROCESSING AND FILING OF VARIOUS CITY SERVICES AND PERMITS WHEREAS, pursuant to Article X111C of the California State Constitution, it is the intent of the City Council of the City of Baldwin Park to require the ascertainment and recovery of costs incurred by the City from the provision of services to the public; and WHEREAS, the City updated the cost of City service fees based on the Consumer Price Index (CPI) and review of other comparable cities to determine if the City is recouping its costs; and WHEREAS, the proposed new City Fee Schedule was posted on May 2, 2018 and is available on the City's website: and WHEREAS, a properly noticed public hearing was held on May 16, 2018 to receive public comments on the proposed new City Fee Schedule. NOW THEREFORE BE IT HEREBY RESOLVED, by the City Council of the City of Baldwin Park as follows: 1. The proposed updated Fee Schedule for each fee and service charge is set forth in Exhibit "A", attached hereto and incorporated by reference, is hereby approved. 2. The fees established in Exhibit A shall become effective sixty (60) days after the effective date of this Resolution. 3. The City Clerk shall certify as to the adoption of the Resolution and shall cause the same to be processed in the manner required by law. PASSED, APPROVED, AND ADOPTED this 16th day of May 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-261 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 16, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective July 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE BUILDING PLAN CHECK & INSPECTION* Refer to Exhibit A-1 Refer to Exhibit A-1 ADMINISTRATIVE ADJUSTMENT $571.50 $582.93 ZONE VARIANCE/COND'L USE PERMIT $1,714.50 $1,748.79 ZONE VARIANCE - SINGLE FAMILY/LOT $1,300.00 $1,326.00 AMENDMENT TO ZONING CODE/GEN.PLAN $3,314.70 $3,380.99 ZONE CHANGE ONLY $2,743.20 $2,798.06 DEVELOPMENT PLAN $2,857.50 $2,914.65 SPECIFIC PLAN $2,857.50 $2,914.65 CONDITIONAL USE PMT (MODIFICATION) $1,295.00 $1,320.90 CONDITIONAL USE PMT (RENEWAL) $1,295.00 $1,320.90 COMBINED PUBLIC HEARINGS* 100% of the highest, 2/3 of any additional applications, and include cost of public hearing in the application cost 100% of the highest, 2/3 of any additional applications, and include cost of public hearing in the application cost REQUESTED CONTINUANCE* 1/2 times current application fee 1/2 times current application fee CATEGORICAL EXEMPTION $68.58 $69.95 NEGATIVE DECLARATION* Negative declaration Actual Consultant Cost plus 35% Actual Consultant Cost plus 35% Mitigated negative declaration Actual Consultant Cost plus 50% Actual Consultant Cost plus 50% ENVIRONMENTAL IMPACT REPORT REVIEW* See T-231 See T-231 ENVIRONM'L IMPACT RPT PROCESSING* Actual cost plus 19% Actual cost plus 19% MAP COPY SERVICE $10 per hard copy $10.20 per hard copy APPEAL TO ZONING ADMINISTRATOR $914.40 $932.69 APPEAL TO PLANNING COMMISSION $914.40 $932.69 APPEAL TO THE CITY COUNCIL $914.40 $932.69 TENTATIVE TRACT/PARCEL MAP APPEAL $342.90 $349.76 TIME EXTENSION $571.50 $582.93 SIGN PROGRAM REVIEW $1,143.00 $1,165.86 TEMPORARY SIGN PERMIT $20 per sign $20.40 per sign PERMANENT SIGN PERMIT $65 per sign $66.30 per sign ZONING CHRONOLOGY LETTER $314.33 $320.61 NON-CONFORMING/REBUILD LETTER $211.46 $215.68 ZONING COMPLIANCE LETTER $57.15 $58.29 OUTDOOR DISPLAY REVIEW < 5,000 sq.ft. $342.90 $349.76 > 5,000 sq.ft. $570.00 $581.40 OUTDOOR DINING REVIEW $171.45 $174.88 GENERAL PLAN SURCHARGE* < $100,000 0.75% of value 0.75% of value > $100,000 $750+0.50°x6 of value over $100,000 $750+0.50% of value over $100,000 Minimum amount $25.00 $25.50 BUSINESS LICENSE REVIEW $10.00 $10.20 PLANNING PLAN CHECK* Commercial/Industrial ($12m valuation) 0.19% of value 0.19% of value Residential ($28.8m valuation) 0.18% of value 0.18% of value PLANNING DESIGN REVIEW Refer to Exhibit A-2 Refer to Exhibit A-2 1of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective July 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE TENTATIVE PARCEL MAP $3,429.00 $3,497.58 TENTATIVE TRACT MAP $4,000.50 $4,080.51 SITE PLAN REVIEW* Not In Use Not In Use PARCEL (FINAL) MAP* $3,000 plus $75 per parcel $3,000 plus $75 per parcel TRACT (FINAL) MAP* $2,990 for 1st 4 lots/units plus $195 for each additional lot/unit for first three plan checks $2,990 for 1st 4 lots/units plus $195 for each additional lot/unit for first three plan checks $225 for each additional plan check $225 for each additional plan check EASEMENT DEED REVIEW* $495.00 $495.00 EASEMENT CHECKING* $495.00 $495.00 MONUMENT INSPECTION* $270 for first monument plus $65 for $270 for first monument plus $65 for additional monument additional monument MAP CONSISTENCY VERIFICATION* $440.00 $440.00 WAIVER & COMPLIANCE CERTIFICATION* $400.00 $400.00 AGREEMENT/IMPROVEMENT SECURITY* $450.00 $450.00 IMPROVEMENT AG MT TIME EXTENSION* $500.00 $500.00 ADDITIONAL PLAN SUBMITTAL* Not In Use Not In Use FINAL MAP TIME EXTENSION* Six months $275.00 $275.00 Twelve months $550.00 $550.0 CERTIFICATE OF CORRECTION* $1,200.00 $1,200.00 CERTIFICATE OF COMPLIANCE* $2,000.00 $2,000.00 STREET VACATION PROCESSING* $2,200.00 $2,200.00 COVENANT & AGREEMENT REVIEW* $1,000.00 $1,000.00 LOT LINE ADJUSTMENT* $3,300.00 $3,300.00 MISCELLANEOUS DOCUMENT REVIEW* $1,600.00 $1,600.00 EXPEDITED MAP/PLAN CHECK* 1-1/2 Times the Original Fee 1-1/2 Times the Original Fee OTHER ENGINEERING SERVICES* $50 per hour with minimum one hour $50 per hour with minimum one hour ENCROACHMENT PMT -LANE CLOSURE* Per occurrence $175.00 $175.00 Monthly permit $490.00 $490.00 Annual permit $3750.00 $3750.00 ENCROACHMENT PMT -ROAD CLOSURE* $650.00 $650.00 ENCROACHMENT PMT -OVERHEAD STRUCT.* $560.00 $560.00 STREET CUT PLAN CHECK & INSPECTION* TRENCH LENGTH: Up to 10 sq.ft. $115.00 $115.00 11 to 100 sq.ft. $115 plus $1.25 per sq.ft. over 10' $115 plus $1.25 per sq.ft. over 10' Over 100 sq.ft. $228 plus $1.04 per sq.ft. over 100' $228 plus $1.04 per sq.ft. over 100' SEWER DYE TEST* $240.00 $240.00 STREET NAME CHANGE PROCESSING* $1,590.00 plus $175 per sign $1,590.00 plus $175 per sign STREET ADDRESS CHANGE* None None PRIVATE DIRECTIONAL SIGN* $2,500 for two years $2,500 for two years GRAFFITI ABATEMENT AGREEMENT* Not In Use Not In Use OVER WIDTH/HEIGHT/WEIGHT PERMIT* $16 single trip permit; $90 annual permit (fees set by State) $16 single trip permit; $90 annual permit (fees set by State) 2of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective July 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE GRADING & EXCAVATION PLAN CHECK* 50 to 100 cubic yards $380.00 $380.00 101 to 1,000 cubic yards $380 + $82 per 100 CY $380 + $82 per 100 CY 1,001 to 10,000 cubic yards $1,120 + $200 per 1,000 CY $1,120 + $200 per 1,000 CY 10,001 to 100,000 cubic yards $2,920 + $275 per 10,000 CY $2,920 + $275 per 10,000 CY > 100,000 cubic yards $5,395 + $435 per 100,000 CY $5,395 + $435 per 100,000 CY DRAINAGE PLAN CHECK* One to three lots $250 for the first lot $250 for the first lot Four or more lots $115 for each additional lot $115 for each additional lot EROSION CONTROL PLAN CHECK* Less than 1 acre $130.00 $130.00 1 acre but less than 5 acres $500.00 $500.00 OFFSITE IMPROVEMENT PLAN CHECK* $0-$999 $175.00 $175.00 $1,000 - $9,999 $175 + 11% of value over $1,000 $175 + 11% of value over $1,000 $10,000 - $49,999 $1,165 + 8% of value over $10,000 $1,165 + 8% of value over $10,000 $50,000 - $99,999 $4,365 + 4% of value over $50,000 $4,365 + 4% of value over $50,000 $100,000 - $999,999 $6,365 + 2% of value over $100,000 $6,365 + 2% of value over $100,000 GRADING & EXCAVATION INSPECTION* 50 -100 cubic yards $355.00 $355.00 101-1,000 cubic yards $355+$65 per 100 CY $355+$65 per 100 CY 1,001-10,000 cubic yards $940+$85 per 100 CY $940+$85 per 100 CY 10,001-100,000 cubic yards $1,705+$30 per 100 CY $1,705+$30 per 100 CY > 100,000 cubic yards $1,980.00 $1,980.00 DRAINAGE INSPECTION* One to three lots $300 for first lot $300 for first lot Four or more lots $115 for each additional lot $115 for each additional lot EROSION INSPECTION* Less than 1 acre $385 first three acres $385 first three acres 1 acre but less than 5 acres $125 each additional acre $125 each additional acre RECREATION PROGRAM FEE SCHEDULE Refer to Exhibit A-3 Refer to Exhibit A-3 POLICE DEPARTMENT POLICE REPORT COPY* Direct from Department $55.00 $55.00 PHOTOGRAPH COPY RELEASE* $25 for first picture; $5 for each additional picture $25 for first picture; $5 for each additional picture RELEASE/STORAGE OF FIREARMS* If completed within one calendar year of receipt $50.00 $50.00 Every month after first calendar year $2.00 $2.00 VEHICLE CITATION VERIFICATION* $15.00 $15.00 FINGERPRINT CARD PREPARATION* $16.00 $16.00 3of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective July 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE IMPOUND/STORED VEHICLE RELEASE* Vehicle release $245.00 $245.00 VENDOR CART/MDSE STORAGE+RELEASE* Cart $245.00 $245.00 CIVIL SUBPOENA SVC BY OFFICER* Federal subpoena $40.00 $40.00 All others $275.00 $275.00 SUBPOENA (DUCES TECUM/RECORDS)* Labor per hour $24.00 $24.00 Per page copy of document $0.10 $0.10 Per CD/Cassette tape - audio recording $5.00 $5.00 Per DVE/Video tape - video recording $10.00 $10.00 Preparation of documents for subpoena $15.00 $15.00 RESIDENTIAL ALARM PERMIT & RESPONSE Annual alarm permit $25.00 $25.50 False alarm charge (residential) 1st offense* Free Free 2nd offense $40.00 $40.80 3rd offense $80.00 $81.60 4th offense $120.00 $122.40 5th+ offense $120.00 $122.40 Appeal fee $7.50 $7.65 COMMERCIAL ALARM PERMIT & RESPONSE Annual alarm permit $70.00 $71.40 False alarm charge (commercial) 1st offense* Free Free 2nd offense $70.00 $71.40 3rd offense $140.00 $142.80 4th offense $210.00 $214.20 5th+ offense $210.00 $214.20 Appeal fee $15.00 $15.30 "PAY TO STAY" JAIL SERVICE $305.00 $100.00 BOOKING FEE $275 (includes one day jail time); $155 for each additional day in jail $170 (includes one day jail time); $100 for each additional day in jail PICNIC SHELTER RENTAL AND OTHER RECREATON FEES* N/A N/A ANIMAL CARE AND CONTROL LICENSE FEE Refer to Exhibit A-4 Refer to Exhibit A-4 ADMINISTRATION & MISCELLANEOUS TRANSIT CENTER PARKING FEE $3.00 $1.00-$3.00 TRANSIT CENTER OVERNIGHT PARKING PERMIT ($30 FOR A MONTHLY PERMIT) $1.00-$3.00 BUSINESS LICENSE RENEWAL PROCESSING FEE* $10.00 $10.00 BUSINESS LICENSE LISTING* $5.00 $5.00 PASSPORT SERVICE $25.00 $35.00 CREDIT CARD SERVICE FEE/CONVENIENCE FEE 2.25% COLLECTION SERVICES FEE Payment received within 30 days of notice No fee charged 4of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective July 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE Payment received after 30 days of notice 19.00% Out of State referral 22.00% With legal/court action 22.00% NSF CHECK PROCESSING* $25.00 $25.00 STOP PAYMENT and/or REISSUE CHECK $45.00 PUBLIC RECORDS COPY CHARGE* 1st page $0.25 per copy $0.25 per copy Additional page $0.25 per 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'!n In � 1 ri ri e-1 N N N M M Ice C i L 3 V O z .-I co d N � N u O �a U v E N O O � m o o o o 0 0 0 U0>0000000 0 0 0 0 4) 0 0 0 o 4 00 0 to io 00 0 0 0 0 Ln r; in E V1 tov>,n a`, > -3a °C O r_ E 3 X f4 G � N M O Ln o Ln Ln Ln o O O O Ln o Ln I Ln t]0 lD r -I N N M tD r-1 L N Ln ^ a-1 ri l0 ri ri N lD N tD m� lD r'.I e-1 0 O G 3 6 0 z a v bo m 3 0 W 0 z .v V - z 0) 3 cr O 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 00 C o CL Q C7 N E to ' p O M O T e�-1 N N M- ,O ri Ln O 0 e -I H v4 ri r4 e-4 e=1 rl ri rl ri r1 y (7 U \ v 0 0 0 0 0 o 0 C 0 0 0 0 0 0 0 C 0 0 00 0 0 t - V •� Z (O L e -I m lG O Ln N Ln O > O Z N 1 N m O r1 N Z 3 a v a c z 0 V-1 CITY OF BALDWIN PARK EXHIBIT A-3 RECREATION PROGRAM FEE SCHEDULE Program Description Current Fee Proposed Fee Residents Nan -Residents Residents Non -Residents Swim Lessons Children $40 $55 $40 $55 Adults $50 $70 $50 $70 Recreational Swimming Youth 0 —17 years $100 $2.00 $1.00 $2.00 Adults 18 — 54 years $2.00 $3.00 $2.00 $3.00 Senior Citizens 55 years + $0.50 $1.50 $0.50 $1.50 Weight Room Monthly 8 -17 years $12 $15 $12 $15 Annual 8 -17 years $100 $150 $100 $150 Monthly 18 years+ $22 $32 $22 $32 Annual 18 years+ $180 $300 $180 $300 Boxing Program Monthly 8-17 years $12 $15 $12 $15 Annual 8-17 years $100 $150 $100 $150 Monthly 18 years+ $22 $32 $22 $32 Annual 18 years+ $200 $300 $200 $300 Facility Rentals Aquatic Center 1— 20 people $65/hr $96/hr $67/hr $98/hr 21— 50 people $91/hr $178/hr $93/hr $182/hr 51-100 people $118/hr $245/hr $121/hr $250/hr 101-150 people $170/hr $300/hr $174/hr $306/hr DEPOSIT $150 $150 $150 $150 Basketball Gym 100 or less $55/hr $103/hr $57/hr $105/hr 101 or more $76/hr $135/hr $78/hr $138/hr DEPOSIT $150 $150 $150 $150 Amphitheater Amphitheater $76/hr $103/hr $78/hr $105/hr Lights $35/hr $60/hr $36/hr $62/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $300 $300 $300 $300 Community Center Game Room $45/hr $80/hr $46/hr $82/hr DEPOSIT $100 $100 $100 $100 Dance Studio $30/hr $50/hr $31/hr, $51/hr "Meeting Rm-Single $31/hr $51/hr $32/hr $52/hr 1 of 3 CITY OF BALDWIN PARK EXHIBIT A-3 RECREATION PROGRAM FEE SCHEDULE Program Description Current Fee Proposed Fee Residents Non -Residents Residents Non -Residents **Meeting Rm-Double $52/hr $105/hr $53/hr $107/hr Morgan Park Picnic Shelter (1-40) $80 $105 $82 Flat $108FIat* Picnic Shelter (41-80) $115 $125 $118 Flat $128 Flat Athletic Field $55 $103 $57/hr $105/ hr Lights $35 $60 $36/hr $60/hr Senior Center Celebration Hall (100 or less) $120/hr $153/hr $123/hr $156/hr Celebration Hall (101 or more) $152/hr $192/hr $155/hr $196/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $500 $500 $500 $500 **Single Meeting Rooms (Adobe East/West, Avocado) $31/hr $51/hr $30/hr $50/hr **Double Meeting Rooms (Adobe East & West) $52/hr $105/hr $53/hr $107/hr DEPOSIT $150 $150 $150 $150 Arts & Recreation Center Celebration Hall (100 or less) $120/hr $153/hr $123/hr $156/hr Celebration Hall (100 or more) $152/hr $192/hr $155/hr $196/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $500 $500 $500 $500 **Multipurpose Room $47/hr $72/hr $48/hr $74/hr DEPOSIT $150 $150 $150 $150 Executive Board Room $50/hr $75/hr $51/hr $77/hr DEPOSIT $200 $200 $200 $200 Dance Studio $30/hr $50/hr $31/hr $51/hr DEPOSIT $150 $150 $150 $150 Amphitheater $80/hr $103/hr $82/hr $105/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $300 $300 $300 $300 Family Service Center Hall $67/hr $115/hr $70/hr $118/hr DEPOSIT $150 $150 $150 $150 **Meeting Room $26/hr $46/hr $27/hr $47/hr DEPOSIT $150 $150 $150 $150 Barnes Park Family Recreation Center **Meeting Room $30/hr $30/hr $31/hr $62/hr DEPOSIT $150 $150 $150 $150 Game Room $25/hr $60/hr $26/hr $51/hr DEPOSIT $100 $100 $100 $100 2 of 3 CITY OF BALDWIN PARK RECREATION PROGRAM FEE SCHEDULE EXHIBIT A-3 Program Description Current Fee Residents Non -Residents Proposed Fee Residents Non -Residents Picnic Shelter (1-40) $80 $115 $82 Flat $118 Flat Picnic Shelter (41-80) $115 $125 $118 Flat $128 Flat DEPOSIT $100 $100 $100 $100 Athletic Field $55/hr $103/hr $56/hr $105/hr Lights $35/hr $60/hr $36/hr $62/hr DEPOSIT $150 $150 $150 $150 Teen Center "Meeting Room $30/hr $50/hr $31/hr $62/hr DEPOSIT $150 $150 $150 $150 Game Room $45/hr $80/hr $46/hr $82/hr Rock Wall $20/hr $25/hr $21/hr $26/hr DEPOSIT $100 $100 $100 $100 Hilda L. Solis Park Picnic Shelter (41-80) $115 $125 $118 Flat $128 Flat DEPOSIT $100 $100 $100 $100 Walnut Creek Nature Park Gazebo $45/hr $70/hr $46/hr $72/hr DEPOSIT $150 $150 $150 $150 Syhre Park Athletic Field $55/hr $103/hr $56/hr $105/hr Lights $35/hr $60/hr $36/hr $62/hr DEPOSIT $150 $150 $150 $150 Equipment TV/VCR $35 $45 P.A. System $35 $45 Slide Projector $25 $35 Screen $25 $35 Podium $25 $35 Inflatable/Mechanical Ride $25/day $25/day $25/day $25/day Decorating / Set Up Fee $45/hr $45/hr $46/hr $45/hr Processing Fee (Per Application) $25 $25 $25 $25 NOTE Staff will regularly review the above proposed rates whenever significant changes occur in the market and re -present the new competitive rates to the City Council for approval. 3of3 v J O LU I— J Z 00 O O U = N 0 - N � W W N LL > v V cWi) .� Z auW Z Q 4- 0 v ami * LL LL 1( v N N ami ami LL u U � J J H VI f6 f0 f6 a E E m m N N i a1 E a,00 wu aJ O O L LL c W to Ln 'a O N Lui 06 w tn. v> Q O u1 O N U O M ' D .M. NLn a) L a, L N cc v I M V) 41V > 3 O +.�ooLn L i = L N Q d4 O N LJ N M ai 4A. v). Q O 1A pp O N +_O+ O c; Lti V). 'V� a0i LL a, U- 0 o u c L d 4- 0 CITY OF BALDWIN PARK BUSINESS LICENSE FEE SCHEDULE Advertising $80.00 Each Billiard & Pool Hall $50.00+ $15.00 for Ea. Table in Asphalt Contractor Excess of One Bowling Alley $50.00 + $15.00 for Ea. Lane in Demolition Contractor Excess of One Carnival / Circus $62.50 per day+ $12.50 Ea. Fence/Block Wall Contractor Ride + Temporary Use Permit Flooring Contractor $125.00 per day maximum fing Machines e or Mechanical Rides Box •ette & Tobacco Machine *ane ise or Servke tine Activated at 25C or more tine Activated at 24C or less ige Stamp Machines Table ig Machine Delivery Hall Je/Trailers New/Used Wrecking Yard $60.00 Each $15.00 Each $10.00 Each $10.00 Each $ 5.00 Each $ 1.25 Each $50.00 First Table + $15.00 Each Table In Excess of One See Retail/Wholesale Delivery $250.00 Per Year $0.25 Each Fixed Seat or Car Space $175.00 Not Prorated $100.00 $80.00+ ($9.00 for Each Employee over Three) General Contractor $100.00 Per Year General Contractor -Home OCC $50.00 Per Year Asphalt Contractor $50.00 Per Year Concrete Contractor $50.00 Per Year Demolition Contractor $50.00 Per Year Electrical Contractor $50.00 Per Year Fence/Block Wall Contractor $50.00 Per Year Flooring Contractor $50.00 Per Year Heating/Air Cond. Contractor $50.00 Per Year Masonry Contractor $50.00 Per Year Painting Contractor $50.00 Per Year Patio/Awning Contractor $50.00 Per Year Pipeline Contractor $50.00 Per Year Plumbing Contractor $50.00 Per Year Roofing Contractor $50.00 Per Year Sewer Contractor $50.00 Per Year Sign/Neon Contractor $50.00 Per Year Swimming Pool Contractor $50.00 Per Year Plaster/Drywall Contractor $50.00 Per Year Miscellaneous Contractor $50.00 Per Year Home Occupation Contractor $50.00 Per Year $50.00 FOR EACH PRACTICING MEMBER +$9.00 FOR EACH EMPLOYEE OVER THREE (3) nt Mortician Optician Optometrist at Law Osteopath Physician Physiotherapist )gist Surveyor Veterinarian st X-ray Lab for Professional -Home OCC ng Consultant Professional -Other than EXHIBIT A-5 $50.00 + $9.00 FOR EACH EMPLOYEE OVER THREE (3) Auto Parts/Supplies Dry Cleaner Nursery/Florist Auto Repair, Paint or Entertainment Produce Store Bodywork Furniture Store Retail Stores-AII Bakery Gasoline Station Savings & Loan Co. Barber Shop Grocery Store Security Patrol Beauty Salon Income Tax Service Shoe Store Burglar Alarm Co. Jewelry Store Termite & Pest Control Clothing Store Liquor Store Trucking Company Dog Kennel Manufacturing Wholesale Sales Drive -In Dairy Meat Market T.V. Repair Drug Store/Pharmacy Misc. Services Rentals -Single Family Unit Rentals -Commercial Estate Estate -Home OCC Tavern tail Lounge aurant In/Take Out Food Homes/Convalescent ning House dromat ierv. Car Wash solicitor per person Solicitor per person -OCC Solicitor per company Home Occupations - All Bingo Licenses BUSINESS NOT SPECIFICALLY NAMED $100.00 Each Day $15.00 Each Unit $30.00 Each Unit $50.00 + (954 per every $1,000 in rental income in excess of $25,000 annually) $100.00+$9.00 for Each Employee over 3 $50.00 Per Seating Capacity, from: 0-25 $ 50.00 26-100 $ 75.00 101 & Over $150.00 $50.00+$5.00 for Each Bed $10.00 Per Bed $50.00 Per Year $50.00 Per Year $100.00 Per Year or $15.00 Per Day $ 50.00 Per Year or $15.00 Per Day $300.00 (10 or more persons) $50.00 Per Year $50.00 Per Year $50.00 + $9.00 for each employee over 3 e, Distribution $100.00f(3C per sq ft of chargeable covered and enclosed space) Vendor Vehicles $145.00 per Vehicle (Sale of Goods on Public Right -of -Way or Private Property) )lesale Delivery $50.00 per Vehicle+ $10.00 for Each lesale Delivery- { Additional Vehicle $100.00 + $5.00 for Each Bed {$50.00+$5.00 for Each Unit over three (3) Park spaper-Daily ;paper -Weekly { $100.00 Per Year Dealer $50.00 + $9.00 for Each Employee ishop over three (3) Note: The business license fees remain unchanged from prior years and this schedule was not included in the Proposed City Fee Schedule posted on May 2, 2018 2of2 ATTACHMENT 2 N E W S R E L E A S E ¢SENT°FL a�RP BUREAU OF LABOR STATISTICS U S. D E P A R T M E N T O F L A 8 O R 121 C d A SATES C>4 P For Release: Wednesday, April 11, 2018 18 -662 -SAN WESTERN INFORMATION OFFICE: San Francisco, Calif. Technical information: (415) 625-2270 BLSinfoSF@bls.gov www.bls.gov/regions/west Media contact: (415) 625-2270 Consumer Price Index, Los Angeles area — March 2018 Area prices were up 0.4 percent over the past month, up 3.8 percent from a year ago Prices in the Los Angeles area, as measured by the Consumer Price Index for All Urban Consumers (CPI - U), advanced 0.4 percent in March, the U.S. Bureau of Labor Statistics reported today. (See table A.) Assistant Commissioner for Regional Operations Richard Holden noted that the March increase was influenced by higher prices for shelter and apparel. (Data in this report are not seasonally adjusted. Accordingly, month-to-month changes may reflect seasonal influences.) Over the last .12 months, the CPI -U rose 3.8 percent. (See chart I and table A.) Energy prices rose 9.8 percent, largely the result of an increase in the price of gasoline. The index for all items less food and energy advanced 3.7 percent over the year. (See table 1.) Chart 1.Over4he-year percent change in CPI -U, Los Angeles, March 2095411atrch 2Ii18 si--157.71 1P.1 ., - ,, 3.0 2.0 BE Jun Sep Dec Mar .tun Sep Dec filar im Sep Dec Mar '16 117 118 Food Food prices advanced 0.4 percent for the month of March. (See table 1.) Prices for food at home increased 0.6 percent, and prices for food away from home moved up 0.2 percent for the same period. Over the year, food prices increased 1.6 percent. Prices for food away from home increased 3.9 percent since a year ago, but prices for food at home decreased 0.4 percent. Energy The energy index increased 0.9 percent over the month. The increase was mainly due to higher prices for gasoline (2.0 percent). Prices for electricity were unchanged, while prices for natural gas service declined 4.6 percent for the same period. Energy prices rose 9.8 percent over the year, largely due to higher prices for gasoline (14.4 percent). Prices paid for electricity advanced 4.1 percent, but prices for natural gas service declined 4.3 percent during the past year. All items less food and energy The index for all items less food and energy advanced 0.4 percent in March. Higher prices for apparel (3.1 percent), medical care (1.0 percent), and shelter (0.8 percent) were partially offset by lower prices for recreation (-0.7 percent) and education and communication (-0.2 percent). Over the year, the index for all items less food and energy advanced 3.7 percent. Components contributing to the increase included other goods and services (9.2 percent) and shelter (4.5 percent). Table A. Los Angeles -Long Beach -Anaheim CPI -U monthly and annual percent changes (not seasonally adiusted) Month 2013 2014 2015 2016 2017 2018 Monthly Annual Monthly Annual Monthly Annual Monthly Annual Monthly Annual Monthly Annual January .................................... 0.8 2.0 0.5 0.8 -0.3 -0.1 0.7 3.1 0.9 2.1 0.8 3.5 February .................................. 0.7 2.2 0.5 0.5 0.7 0.1 0.0 2.4 0.6 2.7 0.7 3.6 March ...................................... 0.1 1.3 0.6 1.0 1.0 0.5 0.3 1.7 0.3 2.7 0.4 3.8 April ......................................... -0.4 0.9 0.0 1.4 -0.1 0.5 0.2 2.0 0.2 2.7 May .......................................... 0.1 1.0 0.4 1.7 1.0 1.1 0.5 1.4 0.3 2.5 June ......................................... -0.1 1.4 0.1 1.8 -0.3 0.8 0.1 1.8 -0.2 2.2 July .......................................... -0.1 1.3 0.1 2.0 0.7 1.4 0.0 1.1 0.3 2.5 August ..................................... 0.1 0.8 -0.1 1.8 -0.3 1.1 0.0 1.4 0.3 2.8 September ............................... 0.2 0.6 0.0 1.7 -0.4 0.7 0.2 1.9 0.4 3.1 October .................................... 0.1 -0.1 -0.1 1.4 0.2 1.0 0.4 2.2 0.4 3.1 November ................................ -0.5 0.4 -0.7 1.3 0.0 1.6 -0.4 1.8 0.1 3.6 December ................................ 1 0.01 1.1 -0.51 0.7 L -0.11 2.01 0.01 2.01 0.01 3.61 1 The April 2018 Consumer Price Index for the Los Angeles -Long Beach -Anaheim area is scheduled to be released on May 10, 2018. Consumer Price Index Geographic Revision for 2018 In January 2018, BLS introduced a new geographic area sample for the Consumer Price Index (CPI). As part of the new sample, Los Angeles and Riverside have separate indexes. The first indexes using the new structure are published for the first time this month. Additional information on the geographic revision is available at: www.bls.gov/cpi/georevision2Ol8.htm. Technical Note The Consumer Price Index (CPI) is a measure of the average change in prices over time in a fixed market basket of goods and services. The Bureau of Labor Statistics publishes CPIs for two population groups: (1) a CPI for All Urban Consumers (CPI -U) which covers approximately 93 percent of the total population and (2) a CPI for Urban Wage Earners and Clerical Workers (CPI -W) which covers 29 percent of the total population. The CPI -U includes, in addition to wage earners and clerical workers, groups such as professional, managerial, and technical workers, the self-employed, short-term workers, the unemployed, and retirees and others not in the labor force. The CPI is based on prices of food, clothing, shelter, and fuels, transportation fares, charges for doctors' and dentists' services, drugs, and the other goods and services that people buy for day-to-day living. Each month, prices are collected in 75 urban areas across the country from about 5,000 housing units and approximately 22,000 retail establishments --department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments. All taxes directly associated with the purchase and use of items are included in the index. The index measures price changes from a designated reference date (1982-84) that equals 100.0. An increase of 16.5 percent, for example, is shown as 116.5. This change can also be expressed in dollars as follows: the price of a base period "market basket" of goods and services in the CPI has risen from $10 in 1.982-84 to $11.65. For further details see the CPI home page on the Internet at www.bls.gov/cpi and the BLS Handbook of Methods, Chapter 17, The Consumer Price Index, available on the Internet at ,,vww.bls.gov/opub/hom/homchl7—a.htm. In calculating the index, price changes for the various items in each location are averaged together with weights that represent their importance in the spending of the appropriate population group. Local data are then combined to obtain a U.S. city average. Because the sample size of a local area is smaller, the local area index is subject to substantially more sampling and other measurement error than the national index. In addition, local indexes are not adjusted for seasonal influences. As a result, local area indexes show greater volatility than the national index, although their long-term trends are quite similar. NOTE: Area indexes do not measure differences in the level of prices between cities; they only measure the average change in prices for each area since the base period. The Los Angeles -Long Beach -Anaheim. metropolitan area covered in this release is comprised of Los Angeles and Orange Counties in the State of California. Information in this release will be made available to sensory impaired individuals upon request. Voice phone: (202) 691-5200; Federal Relay Service: (800) 877-8339. Table 1. Consumer Price Index for All Urban Consumers (CPI -U): Indexes and percent changes for selected periods Los Angeles -Long Beach -Anaheim (1982-84=100 unless otherwise noted) Item and Group Indexes Percent change from - Jan. Feb. Mar. Mar. Jan. Feb. 2018 2018 2018 2017 2018 2018 Expenditure category All items........................................................... 261.235 263.012 264.158 3.8 1.1 0.4 All items (1967=100) ....................................... 771.805 777.054 780.441 - - - Food and beverages .................................... 258.138 257.405 258.222 1.4 0.0 0.3 Food ......................................................... 258.479 257.827 258.777 1.6 0.1 0.4 Food at home ....................................... 255.732 253.747 255.143 -0.4 -0.2 0.6 Cereals and bakery products ............... 263.402 258.340 264.806 - 0.5 2.5 Meats, poultry, fish, and eggs ............... 271.815 272.744 273.788 - 0.7 0.4 Dairy and related products ................... 240.294 240.785 240.792 - 0.2 0.0 Fruits and vegetables ........................... 358.881 347.056 340.905 - -5.0 -1.8 Nonalcoholic beverages and beverage 255.489 256.499 256.945 - 0.6 0.2 materials(1).......................................... Other food at home .............................. 201.936 201.782 206.279 - 2.2 2.2 Food away from home .............................. 257.892 258.638 259.111 3.9 0.5 0.2 Food away from home .......................... 257.892 258.638 259.111 3.9 0.5 0.2 Alcoholic beverages ................................. 237.846 236.063 235.057 -0.3 -1.2 -0.4 Housing........................................................ 294.365 295.865 297.597 4.1 1.1 0.6 Shelter ...................................................... 337.756 339.782 342.368 4.5 1.4 0.8 Rent of primary residence(2)................ 357.733 357.582 360.197 4.8 0.7 0.7 Owners' equiv. rent of residences(2)(3). 352.125 353.332 355.109 4.7 0.8 0.5 Owners' equiv. rent of primary 352.105 353.312 355.088 4.7 0.8 0.5 residence(1)(2).................................. Fuels and utilities ...................................... 313.724 316.214 313.553 3.5 -0.1 -0.8 Household energy ................................ 266.805 269.354 266.350 2.1 -0.2 -1.1 Energy services(2) ............................ 265.389 268.008 264.960 2.0 -0.2 -1.1 Electricity(2)................................... 314.299 314.409 314.409 4.1 0.0 0.0 Utility (piped) gas service(2).......... 200.712 208.717 199.139 -4.3 -0.8 -4.6 Household furnishings and operations..... 118.382 117.688 117.664 1.0 -0.6 0.0 Apparel......................................................... 106.168 111.522 115.021 2.5 8.3 3.1 Transportation .............................................. 207.120 210.627 210.389 6.3 1.6 -0.1 Private transportation ............................... 203.649 206.780 207.223 7.3 1.8 0.2 New and used motor vehides(4).............. 92.284 92.700 91.964 - -0.3 -0.8 New vehicles(1).................................... 173.186 170.211 168.677 - -2.6 -0.9 Used cars and trucks(1)....................... 263.759 266.071 269.645 - 2.2 1.3 Motor fuel ............................................. 251.952 262.851 267.930 14.5 6.3 1.9 Gasoline (all types) ............................ 246.027 256.766 261.783 14.4 6.4 2.0 Gasoline, unleaded regular(4)....... 246.393 257.233 262.317 14.4 6.5 2.0 Gasoline, unleaded midgrade(4) 236.181 246.483 251.497 14.6 6.5 2.0 (5) .................................................. Gasoline, unleaded premium(4).... 235.448 245.261 249.697 14.0 6.1 1.8 Motor vehicle insurance(1)....................... 737.507 748.204 748.204 - 1.5 0.0 Medical care ................................................. 475.556 474.901 479.468 2.9 0.8 1.0 Recreation(6)................................................ 108.296 108.050 107.255 0.9 -1.0 -0.7 Education and communication(6)................. 144.444 144.182 143.910 1.3 -0.4 -0.2 Tuition, other school fees, and child 1,776.469 1,775.997 1,775.997 - 0.0 0.0 care(1)...................................................... Other goods and services ............................ 415.821 426.575 426.264 9.2 2.5 -0.1 Commodity and service group All items........................................................... 261.235 263.012 264.158 3.8 1.1 0.4 Commodities ................................................ 179.512 180.711 181.734 3.2 1.2 0.6 Commodities less food & beverages........ 138.262 140.115 141.151 4.4 2.1 0.7 Nondurables less food & beverages .... 184.089 189.149 192.270 8.2 4.4 1.7 Durables ............................................... 93.529 92.618 91.866 -1.8 -1.8 -0.8 Note: See footnotes at end of table. Table 1. Consumer Price index for All Urban Consumers (CPI -U): Indexes and percent changes for selected periods Los Angeles -Long Beach -Anaheim (1982-84=100 unless otherwise noted) - Continued Item and Group Indexes Percent change from - Jan. Feb. Mar. Mar. Jan, Feb. 2018 2018 2018 2017 2018 2018 Services........................................................ 333.995 336.286 337.544 4.1 1.1 0.4 Special aggregate indexes All items less medical care .............................. 251.922 253.782 254.794 3.8 1.1 0.4 All items less shelter ........................................ 227.716 229.387 229.885 3.3 1.0 0.2 Commodities less food .................................... 142.606 144.387 145.383 4.2 1.9 0.7 Nondurables.................................................... 222.297 224.821 226.959 4.6 2.1 1.0 Nondurables less food ..................................... 189.529 194.286 197.226 7.6 4.1 1.5 Services less rent of shelter(3)........................ 337.635 340.340 339.702 3.4 0.6 -0.2 Services less medical care services ................ 321.939 324.337 325.325 4.3 1.1 0.3 Energy............................................................. 258.934 266.998 269.295 9.8 4.0 0.9 All items less energy ....................................... 263.457 264.830 265.909 3.4 0.9 0.4 All items less food and energy ..................... 1 264.6411 266.3321 267.4341 3.71 1.1 0.4 Footnotes (1) Indexes on a December 1977=100 base. (2) This index series was calculated using a Laspeyres estimator. All other item stratum index series were calculated using a geometric means estimator. (3) Index is on a December 1982=100 base. (4) Special index based on a substantially smaller sample. (5) Indexes on a December 1993=100 base. (6) Indexes on a December 1997=100 base. - Data not available NOTE: Index applies to a month as a whole, not to any specific date. IZ- STAFF REPORT "' x TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Interim Director of Public Works ^ / DATE: May 16, 2018 SUBJECT: ADOPT RESOLUTION NO. 2018-262, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE AMENDED FEE SCHEDULE FOR SOLID WASTE COLLECTION AND RECYCLING SERVICES, TO REFLECT CONSUMER PRICE INDEX (CPI) INCREASES" FOR FISCAL YEAR 2018-19 SUMMARY This report seeks adoption of Resolution No. 2018-262, adopting the amended fee schedule for Solid Waste Collection and Recycling Services per contractual annual rate adjustments to reflect Consumer Price Index (CPI) increases. Pursuant to the terms of the existing agreement, Waste Management, Inc. (WM) has submitted a request for rate adjustments to all customers based on increases in the CIP. This year the CPI adjustment is the only proposed change to the fee schedule, there are no other fees being considered. FISCAL IMPACT Revenue increases in franchise fees for the annual rate increase, based on CPI, will mirror the change in CPI. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 2018-262 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services to reflect Consumer Price Index (CPI) Increases". BACKGROUND On September 4, 2013, the City Council authorized the execution of a ten-year Franchise Agreement with Waste Management, Inc. to provide exclusive collection of residential refuse and disposal of solid waste. On September 3, 2014, City Council adopted Resolution No. 2014-031 establishing annual increases based on the Consumer Price Index (CPI), for all residential, commercial, industrial and multifamily residential customers through July 1, 2019. On August 3, 2016, the City Council adopted Resolution No. 2016-141 approving various new fees and continuing the annual increases based on the CPI through July 1, 2019. DISCUSSION In compliance with the Franchise Agreement, Waste Management, Inc. has submitted an annual rate increase equal to the percentage increase in the Consumer Price Index (CPI). The Franchise Agreement with Waste Management allows for an annual review of the commercial and residential refuse rates and an adjustment based on the CPI. The formula allows for 100% of the average increase between the CPI for Garbage and Trash Collection U.S. City Average, published by the United States Department of Labor, Bureau of Labor Statistics. This proposed annual adjustment to all rates, fees and charges will take effect on July 1 of each year beginning in 2016. This proposed annual adjustment will be no more than 5% as is specified in the Franchise Agreement. Any percentage increase that exceeds the annual 5% cap will be carried forward to the next year and added to future rate increases. This year the CPI increase is 2.20%. The terms of the Franchise Agreement require that certain increases receive City Council approval. Further, the Franchise Agreement also requires that all changes to fees for solid waste services must be compliant with Proposition 218 which requires that a public hearing be held to consider all public testimony and protest regarding the proposed changes. Since the only proposed change that is being considered this year is the annual CPI increase and Resolution No. 2016-141 approves annual CPI increases through July 1, 2019, a public hearing is not required. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Concerning the annual CPI rate increases — If, after exercising its powers reasonably and in good faith, the City Council chooses to not implement the rate increases contained in the Franchise Agreement and requested by the Franchisee, the Franchisee has 60 days after rejection to request that the City negotiate reductions in programs, service and fees to compensate the Franchisee for the negative and material impact that the disapproval has on the Franchisee's business operations. ATTACHMENTS 1. Rate Sheet 2. Resolution No. 2018-226 Data extracted on: Feb 23, 2018 CPI -All Urban Consumers (Current Series) Original Data Value Series Id: CUUR0000SEHG02 Not Seasonally Adjusted Series Title: Garbage and trash collection in U.S. city average, all urban consumers, not seasonally adjusted Area: U.S. city average Item: Garbage and trash collection Base Period: DECEMBER 1983=100 Years: 2008 to 2018 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual 2008 356.901 358.059 358.550 359.586 361.533 363.159 366.043 368.960 369.651 371.155 371.648 371.093 364.695 2009 371.828 372.503 373.241 375.392 375.599 376.582 377.494 377.879 378.285 379.560 379.208 379.248 376.402 2010 380.036 382.490 383.362 383.615 383.405 383.749 383.832 385.010 385.920 385.909 387.216 387.884 384.369 2011 389.727 35 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste 391.854 64 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste 391.855 96 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste 392.754 395.477 Additional 35 Gallon Waste Container 395.329 Additional 64 Gallon Waste Container 395.723 Additional 96 Gallon Waste Container 396.605 Additional 64 Gallon Green Waste Container in excess of two 397.028 Additional 64 Gallon Recycling Container (in excess of two) 397.106 398.910 $12.97 398.720 $15.58 395.091 2012 398.880 400.381 $10.91 401.692 $86.74 400.913 $33.63 401.067 $34.71 402.793 $14.18 406.243 $84.08 406.823 407.594 $1.34 409.495 $0.48 410.155 410.416 404.704 2013 411.126 411.805 412.305 413.675 414.511 414.802 416.505 417.760 418.357 419.687 421.427 422.237 416.183 2014 422.440 422.483 423.413 425.393 425.242 425.930 426.562 426.771 427.327 427.995 427.808 428.187 425.796 2015 427.734 429.248 429.235 429.807 431.234 430.813 431.229 432.967 433.843 434.829 436.428 436.996 432.030 2016 437.205 438.296 437.699 437.676 438.317 437.858 438.607 439.358 439.707 440.311 443.343 444.745 2017 446.266 447.699 446.987 447.129 447.272 448.046 448.328 448.717 449.008 452.196 453.820 453.596 2018 453.354 9.66 2.20% Baldwin Park Residential Schedule of Charges 2018-2019 35 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $19.52 64 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $23.29 96 Gallon Waste, 64 Gallon Recycle, 64 Gallon Green Waste $26.78 Additional 35 Gallon Waste Container $3.53 Additional 64 Gallon Waste Container $4.71 Additional 96 Gallon Waste Container $5.89 Additional 64 Gallon Green Waste Container in excess of two $6.82 Additional 64 Gallon Recycling Container (in excess of two) $1.94 Senior Rate 35 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $12.97 Senior Rate 64 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $15.58 Senior Rate 96 Gal. Waste, 64 Gal. Recycle, 64 Gal. Green Waste $17.93 Recycling/Green waste contamination fee - Per occurrence $10.91 Cart Replacement due to loss or misuse - Per cart $86.74 Extra Pickup $33.63 Reactivation Service Fee after non-payment cutoff (includes cart delivery) - Per trip $34.71 Cart Walk-In/Push Out Service(Valet) Surcharge - Per month $14.18 Residential non service day Bulky Item Pick U $84.08 Residential AB939 Fee -per refuse container, Standard rate customer $1.34 Residential AB939 Fee - per refuse container, Senior rate customers $0.48 * AB 939 fee is in addition to above listed rates and applies to all residential service customers. COMMERCIAL & MULTI -FAMILY BIN COLLECTION AND DISPOSAL MONTHLY FEES: Insta-Bin Temporary 3 CU Yard Service 2018-2019 Rate Unit Temp 3 yard bin includes delivery & pick u $ 129.67 Up to one week Extra Collection $ 62.87 Per extra dump Insta-Bin AB939 Fee - 3% in addition to above listed fees charge applies to all INSTA-BIN service customers Bin Size 2018-2019 Frequency of Collection (No. of collections per week) (Cubic Yard) Compactor Bin Collection and Disposal Monthly Rates 2018-2019 1 2 3 4 5 6 Extra PU 1.5 $166.24 $226.88 $287.27 $348.08 $494.38 $497.84 $124.67 2 1 $176.01 $238.70 $299.56 $361.28 $422.79 $513.40 $132.00 3 $192.59 $256.65 $320.77 $384.87 $448.95 $541.60 $144.44 4 $206.03 $275.60 $342.04 $408.48 $474.85 $569.85 $154.52 6 $213.84 $313.52 $384.60 $455.61 $525.77 $626.30 $160.37 *6th day (Saturday) service available for customers with service everyday Monday thru Friday only. $ 1,112.73 $ 1,335.27 Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. 3 * No bin rental or installation fee on permanent commercial containers $ 641.62 Commercial & Multi -Family Compactor Bin Collection and Disposal Monthly Rates 2018-2019 Bin Size cubic and 1 Frequency of collection 3 4 1 6 2 3 4 5 6 Extra PU 2 $ 222.55 $ 445.09 $ 667.64 $ 890.18 $ 1,112.73 $ 1,335.27 $ 166.91 3 $ 481.47 $ 641.62 $ 801.92 $ 962.16 $ 1,122.34 $ 1,353.97 $ 361.11 4 $ 741.47 $ 988.10 $ 1,234.95 $ 1,481.72 $ 1,728.41 $ 2,085.12 $ 1556.11 *6th da (Saturday)service available for customers with service everyday Mondaythru Fridayonly. $0.00 Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. $45.00 COMMFRCIAI__ R MULTI -FAMILY RECYCLING MONTHLY RATES - Bin Size (Cubic Yard) 2018-2019 Frequency of Collection (No. of collections per week) 1 2 3 4 5 6 Extra PU One 96 Gal - Fri. Only $0.00 N/A N/A N/A N/A N/A N/A 96 - Gal, 2 carts or more, per cart Fri Only $25.55 N/A N/A N/A N/A N/A N/A 1.5 $0.00 $0.00 $42.12 $74.67 $108.19 $140.75 $37.77 2 $0.00 $0.00 $43.08 $81.38 $111.07 $144.58 $37.77 3 $0.00 $0.00 $45.00 $83.30 $117.77 $154.15 $37.77 4 $0.00 $0.00 $47.87 $86.17 $124.46 $162.77 $37.77 6 $0.00 $0.00 $55.53 $97.66 $139.79 $182.88 $37.77 *6th da(Saturday) service available for customers with service everyday Monday thru Friday only. Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. * No bin rental or installation fee on permanent commercial containers Organics Bin Collection and Processing Monthly Rates 2018-2019 Bin Size cubic and F equency of collection 1 2 3 1 4 5 6 Extra PU 64 -Gallon Cart $ 81.60 $ 163.20 $ 244.80 $ 326.40 $ 408.00 $ 489.60 N/A 2 $ 336.79 $ 673.59 $ 1,010.38 $ 1,347.17 $ 1,683.96 $ 2,020.76 N/A *6th da(Saturday) service available for customers with service everyday Monday thru Friday only. Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. * No bin rental or installation fee on pennanent commercial containers ROLL OFF AND INSTA-BIN SERVICES: 2018-2019 10-12 Cubic Yard Rock and/or Dirt includes 5 tons of disposal Other Fees 444.70 Service Rate 457.40 Unit 1.5 -Yd bin EOW service $ 101.19 Snapshot Overage fee $ 48.56 Per occurrence City administrative fee - impound illegal receptacle $ 244.87 Per occurrence Contamination fee $ 86.62 Per bin per occurrence Locking lid $ 11.86 Per bin per month Relocation fee $ 86.62 Per bin per occurrence Lock replacement $ 24.49 Per occurrence Scheduled commercial bulky item collection $ 30.39 Up to 3 cu. yards Reactivation fee after non-payment cutoff $ 40.42 Per occurrence Graffiti Removal fee $ 57.74 Per occurrence "Hard to Service" fee $ 115.49 Unscheduled commercial bulky item collection $ 90.00 Up to 3 cu. yards Tilt Hopper $ 158.35 Per unit per month Roll out or push out service Valet service $ 23.93 Per unit per month ROLL OFF AND INSTA-BIN SERVICES: 2018-2019 10-12 Cubic Yard Rock and/or Dirt includes 5 tons of disposal $ 444.70 25 Cubic Yard includes 5 tons of disposal $ 457.40 30-40 Cubic Yard up to 5 tons $ 482.84 Disposal tonnage over 5 tons $ 64.69 Per ton Overweight fee $ 545.37 If over 10 tons, plus haul rate & disposal over 5 tons One time delivery fee per container $ 55.46 Cleaning fee $ 163.61 Per occurrence Hourly Driver Rate $ 163.61 Roll -off trip fee $ 141.80 Per occurrence Relocation fee $ 81.81 Per occurrence Roll -off Recycling Haul Rate $ 163.38 Per occurrence Roll -off Impound Fee haul plus disposal *No bin rental or installation fee on permanent commercial containers Roll -off AB939 Fee - 3.0% in addition to above listed fees charge applies to all Roll -off service customers RESOLUTION NO. 2018-262 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE AMENDED FEE SCHEDULE FOR SOLID WASTE COLLECTION AND RECYCLING SERVICES, TO REFLECT CONSUMER PRICE INDEX INCREASES WHEREAS, Proposition 218 requires the City to conduct a hearing not less than forty- five (45) days after mailing a notice of proposed property related fee increases to those upon which the fees will be imposed; WHEREAS, a duly noticed public hearing regarding the proposed increase to fees for solid waste service was conducted on August 3, 2016 at 7:00 pm in the City Council Chambers; WHEREAS, Proposition 218 requires that the City shall not impose the proposed fee if written protests against the proposed fee are presented by a majority of record owners of identified parcels; WHEREAS, written protests regarding the proposed solid waste collection fee increases were accepted from the public and considered before the close of the public hearing; WHEREAS, a tally of the written protest against the proposed solid waste fee increases shows less than a majority of accounts have submitted written protests against the proposed solid waste fee increases; NOW THEREFORE, IT IS HEARBY RESOLVED AS FOLLOWS: SECTION 1. Annual Rate Increases: Beginning July 1, 2018, and continuing through and inclusive of July 1, 2019, all rates, fees and charges for all residential, commercial and multifamily accounts shall be adjusted each July 1, by the percentage increase in the Consumer Price Index, CUSR0000SEHG02 CPI -U Garbage and Trash Collection, US City Average, not seasonally adjusted. SECTION 2. Annual Rate Increase Cap: With respect to any annual rate increase, the amount of the annual adjustment shall not exceed five percent (5%) for any fiscal year. Any percentage increase calculated pursuant to Section 1 which exceed the annual cap of five (5%) for any fiscal year shall be carried forward and added to future percentage rate increases; provided, however, that the total increase for any future fiscal year is not more than the annual rate cap for that year. SECTION 3. This year the CPI increase is 2.20% beginning July 1, 2018. PASSED, APPROVED, AND ADOPTED this 16th day of May 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-262 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 16, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK STAFF REPORT ITEM NO. 13 TO: Honorable Mayor and City Councilmembers FROM: Sam Gutierrez, Interim Director of Public Works DATE: May 16, 2018 SUBJECT: Approval and direction to proceed with a Professional Services Agreement for Transit Services SUMMARY This report seeks City Council approval and direction to proceed with a Professional Services Agreement (PSA) for management of the City's Transit Services and Operations. Staff is requesting consideration of a 2 -year contract extension to Southland Transit Inc., through an amendment to the existing Agreement. The amendment will be in lieu of an award of a 5 -year Transit Services Agreement to provide Fixed Route, Dial -A -Ride and future Commuter Express Line services due to unfavorable costs proposals in the recently circulated Request for Proposal (RFP). FISCAL IMPACT Approval of an extension to Southland Transit, Inc's. agreement will not impact the City's General Fund. Costs for the services is currently budgeted through Prop A — Fund 244. The current annual transit services budget is $1.2 million including an annual average credit of $130,000 from the Los Angeles County Metropolitan Transportation Authority (LACMTA) for program reporting through the National Transit Database (NTD). Should the City Council opt to award a new 5 -year PSA to an RFP proposer, an additional funding appropriation between $300,000 - $400,000 annually would be required to make up the budget shortfall due to variances in operational hourly costs proposed by the respondents. The funds could be appropriated from Prop. C and/or Measure R. This would require approval from MTA, but more importantly it could have a negative impact on CIP project priorities. ,Transit Services Costs Summary Annual Costs i MV Transportation, Inc. Year 1 Year 2 Year 3 Year 4 Year 5 Five -Year Totals Fixed and Dial A Ride rate $67.47 $66.75 $71.38 $72.55 $73.76 Annual cost $1,686,750.00 $1,668,750.00 $1,784,500.00 $1,813,750.00 $1,844,000.00 $8,797,750.00 Annual) Bus shelter Mainten. & Advertisement Rev. ($33,660.00) ($33,660.00) ($33,660.00) ($33,660.00) ($33,660.00) ($168,300.00) $8,629,450.00 Southland Transit, Inc. Fixed and Dial A Ride rate $68.20 $71.20 $73.70 $75.56 $77.47 Annual cost $1,705,000.00 $1,780,000.00 $1,842,500.00 $1,889,000.00 ` $1,936,750.00 $9,153,250.00 Annual" Bus shelter Mainten. & Advertisement Rev. ($55,000.00) ($56,650.00) ($58,383.00) ($58,383.00) ($59,383.00) ($287,799.00) $8,866,451.02 PCA Management Fixed and Dial A Ride rate $69.31 $71.39 $73.53 $75.74 $78.01 Annual cost $1,732,750.00 $1,784,732.50 $1,838,292.50 $1,893,397.50 $1,950,305.00 $9,199,477.50 Annual; Bus shelter Mainten. & Advertisement Rev. ($37,200.00) ($37,200.00) ($37,200.00) ($37,200.00) ($37,200.00) ($186,000.00) $9,013,477.50 Note: ! Does not include fairbox revenue credit Annual costs based on 25,000 hrs./ year Award of 5 -year Transit Services Contract May 16, 2018 Page 2 RECOMMENDATION It is recommended that the City Council: 1. Approve a 2 -year contract extension to Southland Transit Inc. (STI) at the current rate; and, 2. Authorize the Mayor to execute a Second Amendment to the existing Agreement for a 2 -year extension with STI. BACKGROUND On February 21, 2018 City Council directed Staff to issue a notice of termination to Southland Transit, Inc. and directed Staff to prepare a transit services RFP for a 5 -year contract. Three proposals were received and opened on April 26, 2018. Recently, a change in State Labor Law allowed an addition month for proposal submittals. This change in schedule may require additional months of STI service should council direct staff to pursue other options. Southland Transit has been our service provider for about 25 years. Started as San Gabriel Valley Transit in 1994 Baldwin Park was one of its first clients. On June 5, 2014, City Council awarded to Southland Transit, Inc., a 5 -year transit services contract. Other activities include the State of California minimum wage rate standards increases based on CPI. In 2015 the City changed the fixed route bus serves by reducing the operation from 6 buses to 4 buses as recommended by the Berkshire Group study. DISCUSSION The City of Baldwin Park solicited proposals through an RFP process for services from transit services companies to operate and manage the City's public transit system. A five-year contract term was desired commencing on June 1, 2018. However, after performing a bid analysis the City would need to increase funding between $300,000 to $400,000 exceeding the City's Prop. A allocation. To avoid budgetary constraints Staff recommends extending the current contract with amendments to a 2 -year term. During this 2 -year period, staff can grow the program without exceeding funding projections. Our current contract allows for two concurrent 2 -year extension at the City's discretion. The contract extensions come with the provision that any changes in the terms and conditions of the contract are mutually agreed upon by both parties and subject to the maximum increase for Transit Services for each option period described in the contract and approved amendments. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES 1. The City Council may choose not to award a 2 -year extension and direct Staff to solicit proposals through another RFP process that meets the current budgeted levels. This option will require that the City Council approve an extension to the existing contract on a month-to-month basis as the 90 -day termination deadline for the existing contract is May 31, 2018. 2. Select a firm from the proposals received and award a new PSA for Transit Services. This option will require an appropriation of additional funds from Prop C and Measure R. 3. Provide Staff with alternative direction. Award of 5 -year Transit Services Contract May 16, 2018 Page 3 ATTACHMENTS 1. Amendment for 2 -Year extension of existing agreement with Southland Transit Inc. 2. Copies of Transit Services Proposals are available at the City Clerk's office and on the City's Website. AMENDMENT NO. 2 TO AGREEMENT FOR SERVICES THIS AMENDS THE AGREEMENT entered into on the 5h day of June 2013. THE SECOND AMENDMENT TO THE SOUTHLAND TRANSIT, INC. FOR PROVIDING TRANSIT SERVICES FOR THE CITY OF BALDWIN PARK (this "Second Amendment") is dated as of MAY 16, 2018 (the "Amendment Date"), and entered into by and between the CITY OF BALDWIN PARK, a California municipal corporation (the "City"), and Southland Transit, Inc. ("STP'). RECITALS A. The City and STI, entered into a Transit Services Agreement dated June 5, 2013 (the "Agreement"), to provide transit services to the public for a five-year term; and B. As of the Effective Date of this Second Amendment, the Agreement remains in effect; and C. The City and STI have mutually agreed to amend the Agreement, as provided for in Section 2 to extend the term for two -years. Therefore, the Agreement is amended as follows: Section 2 Term of the Agreement is amended as follows: This Agreement shall continue for a term of two (2) year (the "Amendment Term") commencing on the Amendment Date. This Agreement shall not automatically renew at the end of the two (2) years extension term; provided, the any changes in the terms and conditions of this agreement are mutually agreed upon by both parties. Should STI not want to continue providing transit services STI shall give written notice to the City of Baldwin Park its intent not to renew this Agreement at least (90 days) prior to the expiration of the Amendment Term or then effective Renewal Term. TO EFFECTUATE THIS FIRST AMENDMENT TO THE AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. IN WITNESS WHEREOF, and in order to bind themselves legally to the terms and conditions of this Second Amendment, the duly authorized representatives of the parties have executed this Second Amendment as of the Amendment Date. CITY OF BALDWIN PARK, a California municipal corporation Manuel Lozano, Mayor Date: Southland Transit, Inc. Date: ATTEST: City Clerk 2018 Jason Snow, Vice President/COO 2018 AGENDA FINANCE AUTHORITY MAY 167 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 O HIUEOF%�';o °THE'/e �rI i% error ";csrrr�/r ?; rrvrrrrrr%rr✓r; SAI' ,GAB kI,E L ; '* 01 Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Treasurer's Report — March 2018 Staff recommends that Council receive and file the Treasurer's Report for March 2018. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of May, 2018. Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila.(a-7,baldwin�ark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. STAFF RE`'' RT TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: May 16, 2018 SUBJECT: TREASURER'S REPORT — MARCH 2018 SUMMARY Attached is the Treasurer's Report for the month of March 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for March 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 3/31/2018 INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund City -Including General Fund a 08 other Special Revenue Funds 1.52% Varies Varies $ 26,641,047.43 $ 26,541,047.43 8 26,641,047.43 S 26,541,047.43 Housing Authority 1.52% Varies Varies 13,302.96 13,302.96 13,302.96 13,302.96 26,554,360.39 26,664,360.39 26,564,350.39 26,564,350.39 Certnicate of Deposit Capital One Bank USA NATL ASSN 1.15% 9/14/2016 9/14/2018 245,000.00 245,000.00 245,000.00 244,054.30 Wells Fargo Bank NA SIOUX Falls 1.15% 9114/2016 9/14!2018 245,000.00 245,000.00 246,000.00 244,081.25 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9/1612018 245,000.00 246,000.00 245,000.00 244,061.65 Ally Bank Midvale CTF DEP ACT1366 1.16% 911712016 9/1712018 245,000.00 245,000.00 245,000.00 244,034.70 American Express Centurion 1.60% 4112/2017 4/12/2019 260,000.00 250,000.00 250,000.00 248,737.60 EverbankJacksomiile 1.65% 4116/2017 4116/2019 250,000.00 260,000.00 250,000.00 248,687.60 Citibank National Association 1.80% 1/25/2018 1/25/2019 250,000.00 260,000.00 260,000.00 249,640.00 Goldman Sachs Bk USA NY 2.25% 1/2412018 1/2412020 250,000.00 260,000.00 250,000.00 249,067.60 Sallie Mae Bk SLT Lake City UT 2.26% 1/24/2018 1124/2020 250,000.00 250,000.00 250,000.00 248,067.50 2,230,000.00 2,230,000.00 2,230,000.00 2,221,331.90 US Treasury Bill 2.07% 3/29/2018 3/29/2019 1,000,000.00 1,000,000.00 1,000,000.00 979,626.11 Fiscal Agent Funds (Trustakbt Service Fund) Varies Varies Varies 1,852,676.62 1,862,576.62 1,862,576.62 1,852,576.62 Fiscal Agent Funds - Successor Agency (TnrstlDeW Service Fund) Varies Varies Varies 3,329.76 3,329.76 3,329.76 3,329.76 1,855,906.38 1,855,906.38 1,855,906.38 1,855,908.38 5 31,6406256.77 $ 31,640,256.77 t 31,640,256.77 6 31,611,214.78 Total investments $ 31,640,256.77 Cash with Bank of the West City Checking 2,340,727.65 Money Market Plus 192,120.31 City Miscellaneous Cash 68,212.32 Successor Agency 68,749.63 Housing Authority 201,699.93 Financing Authority 1,719.08 investment Brokerage 12,336.52 Total Cash with Bank of the West 2,875,665.44 Total Cash and Investments $ 34,61 22.2 Schedule of Cash and Investments Includes city-wide assets as included in the Comprehensive Annual Financial Report There was 1 additional investment purchase transaction made for the month of March 2018 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the Califomia Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: R= Rose am Director of Finance AGENDA HOUSING AUTHORITY MAY 167 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 ,r-�� i°` Ha OF U A L- 0. /SVA ILL Y Cap Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Registers. 2. Treasurer's Report — March 2018 Staff recommends that Council receive and file the Treasurer's Report for March 2018. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of May, 2018. Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at avila.Qbaldwinr�ark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to Ltheblic easonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) STAFF TO: The Honorable Chairman and Members of the Board FROM: Rose Tam, Director of Finance DATE: May 16, 2018 SUBJECT: BALDWIN PARK HOUSING AUTHORITY'S WARRANTS AND DEMANDS SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority is $370,111.00 LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Registers. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The April 10 to May 7, 2018 Warrant check numbers from 72154 through 72158 in the amount of $9,976.00 and Automated Clearing House (ACH) in the amount of $360,135.00 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. Check Register May 7, 2018 Date Range: All VMS Date Range: 04/10/2018...05107/2018 Program: All Payment Type: All Check Numbers: All Direct Deposita Exclude Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments. Include Voided Payments Held Checks. Include Held Checks Grouped by: Sorted by. Check Number Check Date Payee Name DD ❑ 72154 05/01/2018 Annie L Henderson ❑ ❑ 72155 05/01/2018 Cristina Ramos ❑ ❑ 72156 05/01/2018 Hermila Silva ❑ ❑ 72157 05/01/2018 Lakeisha Comaneci Hutchinson ❑ ❑ 72158 05/01/2018 Vanessa G Ross ❑ Check Number Check Number Amount 24.00 4.00 12.00 9915.00 21.00 Total $9,976.00 Average $1,995.20 Unit Count 0 Average Weighted by Unit Count Hard to House Count 0wwar Software Page 1 05/07/2018 10:49:46 AM Check Register ACH May 7, 2018 Date Range: 04/10/2018...05/07/2018 Grouped by. VMS Date Range: All Sorted by. Check Number Program: All Check Number Payment Type: All Check Numbers: All Direct Deposit: Only Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks V" Check Number Check Date Payee Name DD Amount ❑ 17389 04/10/2018 LAT Investments, LLC ® 3235.00 ❑ 17390 04/10/2018 Monrovia 612, LP ® 717.00 ❑ 17391 04/10/2018 Pacific Towers Senior Apartments - TDF LP ® 1035.00 0 17392 05/01/2018 ® 1109.00 ❑ 17393 05/01/2018 1015 West Garvey West Covina, LP ® 1506.00 ❑ 17394 05/01/2018 1024 Royal Oaks LP dba Whispering Fountains ® 12202.00 ❑ 17395 05/01/2018 Aaron Abdus Shakoor ® 785.00 0 17396 05/01/2018 Alan Wu ® 836.00 ❑ 17397 05/01/2018 Alejandra Gutierrez ® 675.00 ❑ 17398 05/01/2018 Alfonso Contreras ® 209.00 ❑ 17399 05/01/2018 Allan M. & Virginia J Chipp and Ralph Seline ® 2959.00 ❑ 17400 05/01/2018 Alta Vista Villas, LP ® 588.00 ❑ 17401 05/01/2018 Amparo M Limon ® 1089.00 ❑ 17402 05/01/2018 Amy Si On ® 782.00 0 17403 05/01/2018 Ana Thai ® 956.00 ❑ 17404 05/01/2018 Andrew & Eva Fogg ® 1213.00 ❑ 17405 05/01/2018 Angel Romo ® 693.00 ❑ 17406 05/01/2018 Anna & Simon Choi ® 1231.00 ❑ 17407 05/01/2018 Annette C Scott ® 1510.00 ❑ 17408 05/01/2018 Antonio & Aida Rinos ® 1068.00 ❑ 17409 05/01/2018 Antonio R. Corral ® 312.00 ❑ 17410 05/01/2018 ASCENSION HOLDINGS LLC ® 932.00 ❑ 17411 05/01/2018 Badillo Street Senior Apartments, LLC ® 11539.00 ❑ 17412 05/01/2018 Bandur K. Mamdani ® 1231.00 ❑ 17413 05/01/2018 Baldwin Park Family Housing Limited ® 12285.00 ❑ 17414 05/01/2018 Beatrice Pyatt ® 889.00 ❑ 17415 05/01/2018 Becky Binh Nguyet Luu ® 1747.00 ❑ 17416 05/01/2018 Billy Theodorakopoulos ® 773.00 ❑ 17417 05/01/2018 Blessed Rock of EI Monte ® 2477.00 ❑ 17418 05/01/2018 Bobby Roach ® 1093.00 ❑ 17419 05/01/2018 Brookhollow Apartments ® 2773.00 0 HAPPY Software Page 1 05/07/2018 10:47:13 AM ❑ 17420 05/01/2018 Burnel & Mae Smith ® 1661.00 ❑ 17421 05/01/2018 Carol Hinds ® 681.00 ❑ 17422 05/01/2018 Central Apartments #2 ® 1672.00 ❑ 17423 05/01/2018 Chen Jackson ® 977.00 0 17424 05/01/2018 Cho Wu ® 171.00 ❑ 17425 05/01/2018 Cienega Garden Apartments ® 2863.00 ❑ 17426 05/01/2018 Cipriano Salazar Jr. ® 889.00 ❑ 17427 05/01/2018 Clinett Glazis ® 592.00 ❑ 17428 05/01/2018 Covina 023 Woods 206 LP - Pama Management 206 ® 467.00 ❑ 17429 05/01/2018 Cynthia Pham ® 716.00 ❑ 17430 05/01/2018 Dajojo, LLC ® 467.00 ❑ 17431 05/01/2018 Denise Van Pham ® 1443.00 ❑ 17432 05/01/2018 Derek Sim ® 748.00 ❑ 17433 05/01/2018 Dieu Van Huynh ® 875.00 ❑ 17434 05/01/2018 Dieu-Thuy Nu Ton ® 1378.00 ❑ 17435 05/01/2018 Dimitris Papadopoulous ® 1245.00 ❑ 17436 05/01/2018 Dinghwa Eddy Liu ® 1426.00 ❑ 17437 05/01/2018 Doan & Lily Thi ® 1575.00 ❑ 17438 05/01/2018 Doanho Do Ha ® 1217.00 ❑ 17439 05/01/2018 Don Norwood ® 1231.00 ❑ 17440 05/01/2018 Donna J Falls ® 771.00 ❑ 17441 05/01/2018 Doreen Han ® 620.00 0 17442 05/01/2018 Dung Tran ® 1146.00 ❑ 17443 05/01/2018 Dung Trung Pham and Tammy Tram Dang ® 816.00 ❑ 17444 05/01/2018 Emilio De Jesus Cruz ® 514.00 ❑ 17445 05/01/2018 Eric C. Otte ® 783.00 ❑ 17446 05/01/2018 Estate of Rosetta Mix ® 656.00 ❑ 17447 05/01/2018 Eunice Property, LLC ® 889.00 ❑ 17448 05/01/2018 EZ APT LLC ® 951.00 ❑ 17449 05/01/2018 Fanny Chan ® 641.00 ❑ 17450 05/01/2018 Fat Law ® 891.00 ❑ 17451 05/01/2018 Fernando Islas ® 1058.00 ❑ 17452 05/01/2018 Fred Lau ® 905.00 ❑ 17453 05/01/2018 Gilbert Dominguez ® 499.00 ❑ 17454 05/01/2018 Gleiberman Properties, Inc - FBO MG Properties Group ® 1123.00 ❑ 17455 05/01/2018 Grace Chiou ® 1248.00 ❑ 17456 05/01/2018 Greater San Gabriel Valley Property Management, Inc. ® 1485.00 ❑ 17457 05/01/2018 Group IX BP Properties, LP ® 350.00 ❑ 17458 05/01/2018 Guillermo Vasquez ® 1115.00 0 17459 05/01/2018 He X Van ® 1745.00 0 17460 05/01/2018 Henry Ho ® 746.00 ❑ 17461 05/01/2018 Henry Wong ® 1698.00 ❑ 17462 05/01/2018 Heritage Park Villas LP ® 13890.00 ❑ 17463 05/01/2018 Hilbert Properties II ® 1648.00 ❑ 17464 05/01/2018 Hui Chuan Wang ® 3114.00 ❑ 17465 05/01/2018 HUY VU ® 789.00 0 HAPPY Softwe Page 2 05/07/2018 10:47:13 AM ❑ 17466 05/01/2018 Isabel R Sanchez ® 1038.00 ❑ 17467 05/01/2018 Jaime Barcena ® 798.00 ❑ 17468 05/01/2018 James or Barbara Fox ® 750.00 ❑ 17469 05/01/2018 JBMW Investment, LLC ® 669.00 ❑ 17470 05/01/2018 Jeff Ma ® 677.00 ❑ 17471 05/01/2018 Jesse S. Gonzalez ® 227.00 ❑ 17472 05/01/2018 Jianhong Zhen ® 546.00 ❑ 17473 05/01/2018 Jim & Nancy Bailey ® 603.00 ❑ 17474 05/01/2018 Jocelyn Jae Jhong ® 1770.00 ❑ 17475 05/01/2018 Joe Clark ® 2303.00 ❑ 17476 05/01/2018 John Nguyen ® 515.00 ❑ 17477 05/01/2018 John W. Ruwitch and Anh Lam Truong ® 796.00 ❑ 17478 05/01/2018 John Young ® 496.00 ❑ 17479 05/01/2018 Jose Baudelio Delgado ® 741.00 ❑ 17480 05/01/2018 Joseph H. Garcia ® 2922.00 ❑ 17481 05/01/2018 Joseph M. Kwok ® 1271.00 ❑ 17482 05/01/2018 Joseph Pham ® 815.00 ❑ 17483 05/01/2018 Joseph T. Tung ® 964.00 ❑ 17484 05/01/2018 Juan Alvarado ® 431.00 ❑ 17485 05/01/2018 Kan Investments LTD, LLC ® 556.00 ❑ 17486 05/01/2018 Karen Lin ® 917.00 ❑ 17487 05/01/2018 Karen M Hollinhurst ® 885.00 0 17488 05/01/2018 Kim Chau ® 753.00 ❑ 17489 05/01/2018 Kimberly Nguyen ® 776.00 ❑ 17490 05/01/2018 Kimberly U Dao ® 161.00 ❑ 17491 05/01/2018 Kin Wai Wong ® 895.00 ❑ 17492 05/01/2018 Ky Tran ® 1243.00 ❑ 17493 05/01/2018 LAI MING LEUNG ® 839.00 ❑ 17494 05/01/2018 Lambert Lam ® 1256.00 ❑ 17495 05/01/2018 Lan Hua Mi Ku ® 1116.00 ❑ 17496 05/01/2018 Lark Ellen Village ® 7639.00 ❑ 17497 05/01/2018 Larry Chow ® 3557.00 ❑ 17498 05/01/2018 Larry Mimms ® 1067.00 ❑ 17499 05/01/2018 Larry Pratt or Doreen E. Ewing ® 1396.00 ❑ 17500 05/01/2018 LAT Investments, LLC ® 2182.00 ❑ 17501 05/01/2018 Lawrence and/or Lorraine Scimeca ® 1412.00 ❑ 17502 05/01/2018 LEFA Trust ® 996.00 ❑ 17503 05/01/2018 Leslie K Ng ® 851.00 0 17504 05/01/2018 Lien Diep ® 1087.00 ❑ 17505 05/01/2018 Linda Man ® 790.00 ❑ 17506 05/01/2018 Lois J Gaston ® 1357.00 ❑ 17507 05/01/2018 Louis Tong ® 1074.00 ❑ 17508 05/01/2018 Lourdes Vela ® 2699.00 ❑ 17509 05/01/2018 Luan Trong Hoang ® 668.00 ❑ 17510 05/01/2018 Lucena A Ewing ® 2424.00 ❑ 17511 05/01/2018 Lucille Fulmer ® 805.00 0 HAPPY Software Page 3 05/07/2018 10:47:13 AM ❑ 17512 05/01/2018 Mack E Titus ® 561.00 ❑ 17513 05/01/2018 Malcolm Oso ® 543.00 ❑ 17514 05/01/2018 Mallorca Apartments, LTD ® 886.00 ❑ 17515 05/01/2018 Man Sze Ma ® 1034.00 ❑ 17516 05/01/2018 Maria Luisa Fernandez ® 74.00 ❑ 17517 05/01/2018 Maria Luz Rodriguez ® 359.00 ❑ 17518 05/01/2018 Marina Alvarez ® 615.00 ❑ 17519 05/01/2018 Mark T. Fernandez ® 643.00 ❑ 17520 05/01/2018 Mary L Haynes ® 996.00 ❑ 17521 05/01/2018 Mayra Ortega ® 995.00 ❑ 17522 05/01/2018 Melody (Muoi) Dao ® 1230.00 ❑ 17523 05/01/2018 Michael H Phuong ® 1328.00 ❑ 17524 05/01/2018 Michelle Toliao Fernandez ® 753.00 ❑ 17525 05/01/2018 Minh A Nguyen ® 797.00 ❑ 17526 05/01/2018 Mohamad Tavakkoli ® 2630.00 ❑ 17527 05/01/2018 Moller Property Management ® 857.00 ❑ 17528 05/01/2018 Monica Alber ® 919.00 ❑ 17529 05/01/2018 Monrovia 612, LP ® 7657.00 ❑ 17530 05/01/2018 Monrovia Heritage Park LP ® 16492.00 ❑ 17531 05/01/2018 Monrovia Heritage Park LP ® 2364.00 ❑ 17532 05/01/2018 Mouse Boushaaya ® 885.00 ❑ 17533 05/01/2018 Nancy H Shen ® 781.00 ❑ 17534 05/01/2018 Nomer Lacson ® 1104.00 ❑ 17535 05/01/2018 Olie S Johnson ® 885.00 Cl 17536 05/01/2018 Olive RE Holdings, LLC ® 3167.00 Cl 17537 05/01/2018 Pacific Towers Senior Apartments - TDF LP ® 2466.00 ❑ 17538 05/01/2018 PAMA IV Properties, LP ® 1782.00 ❑ 17539 05/01/2018 Paramjit S Nijjar ® 1985.00 ❑ 17540 05/01/2018 Paul & Annie W Chau ® 966.00 ❑ 17541 05/01/2018 Paul P Simon ® 815.00 ❑ 17542 05/01/2018 Paul Yan ® 676.00 ❑ 17543 05/01/2018 Paul Yen ® 496.00 ❑ 17544 05/01/2018 Peter R Nasmyth ® 911.00 ❑ 17545 05/01/2018 Philip Tsui ® 633.00 ❑ 17546 05/01/2018 Primrose Villa ® 5347.00 ❑ 17547 05/01/2018 Quoc T. Vo ® 1386.00 ❑ 17548 05/01/2018 Quy Duc Tran ® 950.00 ❑ 17549 05/01/2018 Ralph V. Parra ® 1090.00 Cl 17550 05/01/2018 Ramiro Viramontes ® 329.00 ❑ 17551 05/01/2018 RAMONA BLVD FAMILY APARTMENTS, L.P. ® 3029.00 ❑ 17552 05/01/2018 Raul Varela Ayala ® 895.00 ❑ 17553 05/01/2018 Richard A DaSylveira ® 1163.00 ❑ 17554 05/01/2018 Ro Van Le ® 825.00 ❑ 17555 05/01/2018 Robert Lawe ® 875.00 ❑ 17556 05/01/2018 Robert and Judy Ip 2012 Trust ® 1191.00 ❑ 17557 05/01/2018 Roger Hin Nam Mak ® 8325.00 0 HAPPY Software Page 4 05/07/2018 10:47:13 AM ❑ 17558 05/01/2018 Roland Wiekamp ® 1269.00 ❑ 17559 05/01/2018 Roman Basin ® 1104.00 ❑ 17560 05/01/2018 Ronald & Pamela Layne ® 531.00 ❑ 17561 05/01/2018 Rosa Beltran ® 1184.00 ❑ 17562 05/01/2018 Rosa Lamas-Serratos ® 1704.00 ❑ 17563 05/01/2018 Rosie Leon ® 786.00 ❑ 17564 05/01/2018 Roy Lam ® 598.00 ❑ 17565 05/01/2018 Ruel Torres ® 684.00 ❑ 17566 05/01/2018 SAE GROUP, LLC ® 893.00 ❑ 17567 05/01/2018 Sam Gurfinkel ® 1227.00 ❑ 17568 05/01/2018 Sara Romo ® 954.00 ❑ 17569 05/01/2018 Sel Homes LLC ® 7304.00 ❑ 17570 05/01/2018 Sergio Molina ® 921.00 ❑ 17571 05/01/2018 Serrano West Covina #199W, LP ® 453.00 ❑ 17572 05/01/2018 Shiu-Ein Huang ® 285.00 ❑ 17573 05/01/2018 Siu Fung Mak ® 333.00 ❑ 17574 05/01/2018 Sophia Wong ® 1706.00 ❑ 17575 05/01/2018 Steadfast Cameron Park LP ® 814.00 ❑ 17576 05/01/2018 Steadfast Mccord BHA, LP ® 891.00 ❑ 17577 05/01/2018 Sul Man Mak ® 1102.00 ❑ 17578 05/01/2018 T & P Property LLC ® 795.00 ❑ 17579 05/01/2018 T & T Asset Holding, LLC ® 2565.00 ❑ 17580 05/01/2018 Takis Bogris ® 617.00 ❑ 17581 05/01/2018 Tanya H Chen ® 798.00 ❑ 17582 05/01/2018 Thanh M Tang ® 730.00 ❑ 17583 05/01/2018 The Piedrahita Trust "B" ® 1551.00 ❑ 17584 05/01/2018 The Promenade Housing Partners, LP ® 2214.00 ❑ 17585 05/01/2018 Therisa L Tyck 895.00 ❑ 17586 05/01/2018 Thomas Pang ® 1127.00 ❑ 17587 05/01/2018 Tinh Van Le ® 440.00 ❑ 17588 05/01/2018 Tom Cinquegrani ® 1098.00 0 17589 05/01/2018 Tom Lee ® 372.00 ❑ 17590 05/01/2018 Tuan Viet Ho ® 1681.00 ❑ 17591 05/01/2018 Up Hill Investment Inc. ® 1231.00 ❑ 17592 05/01/2018 Van T Tran ® 993.00 ❑ 17593 05/01/2018 Velma Alarcon Gandara ® 1282.00 ❑ 17594 05/01/2018 Vijay Gulati ® 2452.00 ❑ 17595 05/01/2018 Villa Olive Oak ® 539.00 ❑ 17596 05/01/2018 Vinh H. Lai ® 885.00 ❑ 17597 05/01/2018 Vinh Hong Lai ® 2853.00 ❑ 17598 05/01/2018 Vintage West Covina ® 10665.00 ❑ 17599 05/01/2018 Virginia Carlson ® 898.00 ❑ 17600 05/01/2018 Wai Keng Tam ® 970.00 ❑ 17601 05/01/2018 West Covina Senior Villas II, LP ® 584.00 ❑ 17602 05/01/2018 West Covina Seniors Villas 1 ® 713.00 ❑ 17603 05/01/2018 William J Rogers ® 801.00 0 HAPPY Software Page 5 05/07/2018 10:47:13 AM ❑ 17604 05/01/2018 Wilson Apartment Associates L.P. ® 3310.00 ❑ 17605 05/01/2018 Woodside Village Apartments LP ® 6929.00 ❑ 17606 05/01/2018 Xitlalai Sanchez ® 1104.00 0 17607 05/01/2018 Xuan Wang ® 1254.00 ❑ 17608 05/01/2018 Xue Fen Xu ® 1206.00 ❑ 17609 05/01/2018 Xuyen Thach Han ® 1926.00 ❑ 17610 05/01/2018 Y & H Investment, Inc. ® 1434.00 ❑ 17611 05/01/2018 Zelmira Medina ® 1537.00 ❑ 17612 05/01/2018 Zi Jian Li ® 1686.00 Total $360,135.00 Average $827.90 Unit Count 409 Average Weighted by Unit Count $835.47 Hard to House Count 3 0 HAPPY Software Page 6 05/07/2018 10:47:13 AM ITEM NO.�� STAFF RFPORT, # `� TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance (�,✓� DATE: May 16, 2018 SUBJECT: TREASURER'S REPORT — MARCH 2018 SUMMARY Attached is the Treasurer's Report for the month of March 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for March 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 3/3112018 INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Catifomia Local Agency Investment Fund (LAIR,_____-_ CaydncludMg General Fund i all other Special Revenue Funds 1.52% Varies Varies $ 26,641,047.43 6 26,641,047.43 $ 26,641,047.43 $ 26,541,047.43 Housing Authority 1.52% Varies Varies 13,302.96 13,302.96 13,302.96 13,302.96 26,564,350.39 26,554,360.39 26,564,350.39 26,654,350.39 CertMcate of Deposit Capital One Bank USA NATL ASSN �— ...... . 1.15% 9/14/2016 9/14/2018 245,000.00 245,000.00 245,000.00 244,054.30 Wells Fargo Bank NA SIOUX Falls 1.15% 9/14/2016 9114/2018 245,000.00 245,000.00 246,000.00 244,081.25 JP Morgan Chase Bank NA Columbus 1.16% 9/16/2016 9/16/2018 245,000.00 245,000.00 245,000.00 244,061.65 Aly Bank Midvale CTF DEP ACT1365 1.15% 9/1712016 8/1712018 245,000.00 246,000.00 245,000.00 244,034.70 American Express Centurion 1.60% 4112/2017 4112/2019 260,000.00 250,000.00 260,000.00 248,737.60 EverbankJacksomdUe 1.65% 4116/2017 4116/2018 260,000.00 250,000.00 250,000.00 248,587.50 Citibank National Association 1.80% 112612018 1/25/2019 260,000.00 260,000.00 260,000.00 249,640.00 Goldman Sachs Bk USA NY 2.25% 1/2412018 1/2412020 250,000.00 260,000.00 260,000.00 249,067.60 Sallie Mae Sk SILT Lake City UT 2.26% 1/2412018 1/24/2020 260,000.00 250,000.00 250,000.00 249,067.60 2,230,000.00 2,230,000.00 $230,000.00 2,221,331.90 US Treasury 661 2.07% 3/29/2018 3/28/2019 1,000,000.00 11000,000.00 1,000,000.00 979,626.11 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 1,952,576.62 1,852,576.62 1,852,576.62 1,852,576.62 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 3,329.76 3,329.76 3,329.76 3,329.76 1,856,906.38 1,866,906.38 1,866,906.38 1,865,906.38 $ 31,640,256.77 S 31,640,256.77 { 316640,256.77 $__31.&.611 214.78 Total Investments 9 31,640,268.77 Cash with Bank of the West City Checking _..____.__.__ 2,340,727.65 Money Market Plus 192,120.31 City Miscellaneous Cash 68,212.32 Successor Agency 58,749.63 Housing Authority 201,699.93 Financing Authority 1,719.08 Investment Brokerage 12,336.52 Total Cash with Bank of the West 2,875,565.44 Total Cash and Investments 9 34,616,622.21 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report There was 1 additional investment purchase transaction made for the month of March 2018 and several depositstwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance