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2018 06 20
NOTICE AND CALL OFA SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, JUNE 20, 2018 at 5:00 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: June 14, 2018 Al( Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on June 20, 2018. 00, Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting JUNE 207 2018 location 5:00 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 "LD+�',/ /i HI U F '• %T MI E niimii ���imii/aayuil SAN", �A �gR'�EL/ so / 'AILLEY Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tem Cruz Baca - Council member Monica Garcia - Council member Susan Rubio - Council member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado en esta agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al or any of its Agencies, you may do so during the Concilio o alguna de sus Agencias, podra hacerlo PUBLIC COMMUNICATIONS period noted on durante el periodo de Comentarios del Publico the agenda. Each person is allowed three (3) (Public Communications) anunciado en la agenda. A minutes speaking time. A Spanish-speaking cada persona se le permite hablar por tres (3) interpreter is available for your convenience. minutos. Hay un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(jn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Didgir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximal. (Codigo de Gobierno §54954.21 RECESS TO CLOSED SESSION 1. Public Employee Appointment Pursuant to Government Code Section 54957: OPEN SESSION/STUDY SESSION 2. Proposed Budget Presented by Rose Tam, Finance Director RECESS TO CLOSED SESSION 3. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale Case No. BS163400 Case Name: Hadsell v. City of Baldwin Park Case No. BC548602 Case Name: Salcedo v. City of Baldwin Park Case No. BC676398 4. Public Employee Appointment Pursuant to Government Code Section 54957: Title of Position: Interim Director of Community Development 5. Conference with Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) 6. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: Unrepresented Employee(s): Executive Team RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on June 20, 2018. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 ore -mail 22Y„rl.a..C7baidwin ark.carn. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) /=� BALDWIN PARK CITY COUNCIL REGULAR MEETING JUNE 207 2018 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Mayor - Mayor Pro Tem - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. n� written pubin r rer ( rrl rel,..ltln .,t t( r(ea) (..)pen ,r,', /(..)n rr g ul,.�r a) eetlng V the l rl' l�or)unrril th,:'E(rs r(i;,(rllrEd( 5r1 ((r the )unr,ll less th,::En r,;' h(,)urs pm,)r t( th,::E( a)r5etlnrg will tre rr publlr ri`rsp r(rrrrr at it y t fall in t6`Err G'ily G,lerk's rr1AAr e, at l440,'-3 1,. llacillr, Avenue,,,, ue,,,,,, Wtrrl F/( rlEdrllrg irFtrE s/n ss h()OErr , (Ar�rrl�tl �ll�E r,rlrEa �!;l1 �E rrr. tr 00 pr a),) CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS This is to announce, as required by Government Code section 54952.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • None PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algOna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. Warrants and Demands Staff recommends that Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report — March 2018 Staff recommends that Council receive and file the Treasurer's Report for March 2018. City Council Agenda Page 2 3. Treasurer's Report —April 2018 Staff recommends that Council receive and file the Treasurer's Report for April 2018. 4. Rejection of Claims Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Ballesteros Jr., Jim Claimant alleges the sidewalk located at 3153 Puente Avenue poses a dangerous condition of public property. Pittman, James Claimant alleges property damage by the BPPD. 5. Authorization to Transfer Funds from Account 501-30-000-22403-00000 to Account 501-30-000-22410-00000 1. Authorize the transfer of $48,587.48 from fund 501-30-000-22403-00000 to 501-30-000-22410-00000 2. Authorize the Finance Director to complete the transfer. 6. Adopt Resolution No. 2018-262 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services, to Reflect Consumer Price Index (CIP) Increases" for Fiscal Year 2018-19 It is recommended that the City Council adopt Resolution No. 2018-262 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services to reflect Consumer Price Index (CPI) Increases". 7. Resolution No. 2018-266, Approving the Engineer's Report for the Citywide Landscaping and Lighting Maintenance Assessment District for FY2018-2019, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing Staff recommends that the City Council adopt Resolution No. 2018-266 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2018-2019, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING". 8. Resolution No. 2018-267, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY2018-2019, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing Staff recommends that the City Council adopt Resolution No. 2018-267 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2018-2019, City Council Agenda Page 3 DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING." 9. Award of Bid for City Project No. 2018-0221 — Bus Stop Improvements Project Phase II It is recommended that the City Council: 1. Approve and award the contract to Yakar General Contractors, Inc. in the amount of $443,600; and authorize the Mayor and City Clerk to execute the contract for the bus stop improvements work; and 2. Authorize the Finance Director to appropriate funds from Acct. #245-50-551- 58100-15625 to Acct. #245-50-520-58100-15547. 10. Accept and Authorize the Filing of a Notice of Completion — City Project No. 2018-0239 — Concrete Improvements Project It is recommended that the City Council: 1. Accept the construction improvements by Gentry General Engineering, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the appropriation of funds in the amount of $20,964 from Acct. #255-50-551-58100-15625 to Acct. #255-50-552-58100-15714 and $28,000 from Acct. #255-50-551-58100-15625 to Acct. # 255-50-520-58100-15714; and 3. Authorize the payment of $3,251.25 in retention funds to Gentry General Engineering, Inc. upon the expiration of the 35 -day notice period. 11. Accept and Authorize the Filing of a Notice of Completion — City Project No. 2018-0220 — Residential Street Rehabilitation Project It is recommended that the City Council: 1. Accept the Construction improvements by Gentry Brothers, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $37,799.83 in retention funds to Gentry Brothers, Inc. upon the expiration of the 35 -day notice period. 12. Approve Final Tract Map No. 74185 - 3913 Stewart Avenue — for Condominium Purposes Staff recommends that the City Council accept Tract May no. 74185 and authorize the City Clerk and staff to sign the final map. 13. Approve Final Tract Map No. 75031 Twenty Three (23) Residential Units and One (1) Commercial Unit Staff recommends that the City Council accept Tract May no. 75031 and authorize the City Clerk and staff to sign the final map. 14. Consideration of an Extension to the December 7, 2016 Bulletin Displays Development Agreement (DA) Staff recommends that the City Council adopt the attached Resolution (Attachment #1) granting Bulletin Displays an additional six (6) months to complete the required due diligence with Caltrans from the expiration date of March 21, 2018 to September 21, 2018. 15. Approval of Addendum for HVAC Maintenance Service Agreement with City Council Agenda Page 4 Honeywell Building Solutions Staff recommends City Council to - 1 . o:1. Approve Addendum; and 2. Authorize the Mayor to execute the Addendum. 16. Ratify and Adopt Resolutions to Approve Updates to the Comprehensive City of Baldwin Park Pay Schedule in Accordance with Cal PERS Established Guidelines; Update the City of Baldwin Park Job Classification Plan to Include a New Position of Building/Engineering Permit Technician and Recreation & Community Operations Supervisor, and Adopt the Respective Class Specifications; Delete the Lead Code Enforcement Officer Position; and Revise the Class Specification for Code Enforcement Supervisor Staff recommends that Council approve, ratify and adopt: 1. Resolution No. 2018-270 to update the Comprehensive Pay schedule which reflects the 2% COLA and other salary adjustments; and 2. Resolutions No. 2018-271 - to modify the job classification plan to include three new positions; and class specification revisions in accordance with applicable rules and regulations; and 3. Authorize the Finance Director to complete budget amendments and appropriations and make any necessary adjustments. 17. Approval of an Agreement with Valley County Water District for Water System Work Along Maine Avenue as Part of the City Project No. 2018-0219 — Maine Avenue Complete Streets It is recommended that the City Council approve the agreement with VCWD in an amount not to exceed $114,600 and authorize the Public Works Director to execute the agreement. 18. Renewal of Agreement with All City Management Services for Providing School Crossing Guard Services for Fiscal Year 2018/2019 Staff recommends that Council - 1 . ouncil:1. Approve the contract with ACMS for crossing guard services. 2. Authorize the Mayor to execute the agreement to continue contract services with ACMS. 3. Authorize the Director of Finance to appropriate $194,832 in the FY 2018-19 budget. 19. Adopt Resolution No. 2018-268, entitled, "A Resolution of the City Council of the City of Baldwin Park, California in support for the Everyone In, a Coalition of People who Embrace the Common Goal of Ending Homelessness." Staff recommends the City Council to: 1. Review and adopt Resolution No. 2018-268 entitled, "A Resolution of the City Council of the City of Baldwin Park, California in support for the Everyone In, Coalition of People who Embrace the Common Goal of Ending Homelessness." 20. Approval for City of Baldwin Park City Homeless Plan (Home for Good Planning Grant) Staff recommends the City Council to: City Council Agenda Page 5 1. Review and approve the City of Baldwin Park Homeless Plan (Home for Good Planning Grant) in partnership with the County of Los Angeles Homeless Initiative; and 2. Authorize the Director of Recreation and Community Services, who is serving as project lead to execute any further documents required for the reimbursement and close out of the grant. 21. Adopt a Resolution Notifying the Independent Cities Risk Management Authority (ICRMA) of its intent to Withdraw from the Joint Powers Authority (JPA); and Adopt a Resolution Allowing the City of Baldwin Park to become a Self -Insured Agency in Compliance with State Law Staff recommends that Council approve, ratify and adopt: 1. Resolution No. 2018-274 to notify ICRMA of the City's intent to withdraw from the JPA on or before July 1, 2018; and 2. Resolution No. 2018-275 to approve application submittal to the State of California Industrial Relations for a certificate of consent to self -insure, effective June 30, 2018. 22. Pension Obligation Bonds It is recommended that the City Council - 1 . ouncil:1. Authorize execution of contracts with the financial advisor and bond counsel, 2. Direct staff to prepare documents necessary to approve the issuance of Pension Obligation Bonds, and; 3. To present documents for the recommended Bod Schedule 1 for City Council consideration at a future council meeting. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1 SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK WARRANTS AND DEMANDS Staff recommends that the Successor Agency ratify the attached Warrants and Demands Register. SA -2 Treasurer's Report — March 2018 Staff recommends that the Successor Agency receive and file the Treasurer's Report for March 2018. SA -3 Treasurer's Report — April 2018 Staff recommends that the Successor Agency receive and file the Treasurer's Report for April 2018. PUBLIC HEARING 23. Update City of Baldwin Park Fee Schedule Based on Consumer Price Index (CIP) and Other Adjustments City Council Agenda Page 6 Staff recommends that the City Council - 1 . ouncil: 1. Continue the public hearing and receive public input. 2. Approve the proposed City Fee Schedule and corresponding Resolution No. 2018-261. 24. Adoption of the Budget for Fiscal Year 2018-19 for the City, Finance Authority, Housing Authority and Successor Agency Staff recommends that the Council open a public hearing, and following the public hearing, approve the Fiscal Year 2018-19 Budget for the City of Baldwin Park, by Resolution No. 2018-272, for the Finance Authority by Resolution No. FA 2018-001, for the Housing Authority by Resolution No. HA 2018-014, and the Successor Agency by Resolution No. SA 2018-001. 25. An Amendment to the City of Baldwin Park Municipal Code Chapter 150, Part 7, Permit Issuance, to Set Clear Construction Timeframes, Clarify Permit Expiration Conditions, and Establish a Time Extension Process Staff recommends that the City Council open the public hearing, receive public comment, and following the public hearing approve the following Ordinance: ORDINANCE 1428 ENTITLED: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE CHAPTER 150, BUILDING CODES, PART 7, PERMIT ISSUANCE, TO SET CLEAR CONSTRUCTION TIME FRAMES, CLARIFY PERMIT EXPIRATION CONDITIONS, AND ESTABLISH A TIME EXTENSION PROCESS," for first reading, that the ordinance be read by title only and that all further readings be waived. 26. Consideration of Four (4) Development Agreements; Three (3) for the Cultivation and Manufacturing of Cannabis (Locations: 14712 Arrow Highway; 4276 Elton Street; 14726 Arrow Highway) and One (1) for the Distribution of Cannabis (Location: 4150 Puente Avenue); Case Numbers: DA 18-03, & DA 18- 18, DA 18-19 and DA 18-20) Staff recommends that the City Council open the public hearing, receive public comment, and following the public hearing adopt the following Ordinances: ORDINANCE 1412 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH RUKLI, INC FOR THE DISTRIBUTION OF CANNABIS AT THE REAL PROPERTY LOCATED AT 4150 PUENTE AVENUE (APN: 8437-022-008) WITHIN THE CITY OF BALDWIN PARK ORDINANCE 1425 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH THE GROWN FOLKS, INC. FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 14712 ARROW HIGHWAY (APN: 8414-005-002) WITHIN THE CITY OF BALDWIN PARK City Council Agenda Page 7 ORDINANCE 1426 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH W&F INTERNATIONAL CORPORATION FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 4276 ELTON STREET (APN: 8437-016-005, 015, 016) WITHIN THE CITY OF BALDWIN PARK ORDINANCE 1427 ENTITLED: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH TIER ONE CONSULTING FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 14726 ARROW HIGHWAY (APN: 8414-005-002) WITHIN THE CITY OF BALDWIN PARK REPORTS OF OFFICERS 27. Approval and Direction to Proceed with a Professional Services Agreement for Transit Services It is recommended that the City Council: 1. Approve a 2 -year contract extension to Southland Transit Inc. (STI) at the current rate; and, 2. Authorize the Mayor to execute a Second Amendment to the existing Agreement for a 2 -year extension with STI. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS None ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of June, F-11 I A,, Alejandra Avila uity uiem PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at vi.l iia baldwin ark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 8 STAFF !-wi `. TO: Honorable Mayor and City Councilmembers H 9 ° E,.1 FROM: Rose Tam Director of Finance (� 't�C', �E IE y ;' DATE: June 20, 2018 ti �� f SUBJECT: WARRANTS AND DEMANDS JAt�P� SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. FISCAL IMPACT The payrolls for the last periods were $1,545,957.34 and the attached General Warrants Register was $2,518,051.70 for a total amount of $4,064,009.04. LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The payrolls of the City of Baldwin Park consist of check numbers 199448 to 199531. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 6806 to 7615 for the period of April 22, 2018 through June 2, 2018, inclusive; these are presented and hereby ratified in the amount of $1,545,957.34. 2. General Warrants, with bank drafts in the amount of $849,644.10 and checks from 219369 to 219807 in the amount of $1,668,407.60 for the period May 7, 2018 to June 11, 2018, inclusive; in the total amount of $2,518,051.70 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. 4 oo G LO O N Z CL \ m.ti o O ' 07 O N O L O CL o a Q a� C E Q7 m a X W 5 m T 6 N ao � ,p O aj V C 0 .D Q^ ry m m Q N N Vml N Irvvf r N N� r' O� N m v01 T r N 00 ~ Q~ N N N N N N ry N n r VI VI �Q'1 tD m N� W W ti N Q M .O N m N Q O VQt O Q N � N N Ypp 4QQ�YpoC�g}j pR4gSgoRS'No§g�44$$s9§9" V M'4 a4$Y4444 25 Y o y O m 0 uoi O O o �O N T 1� � w o O p Op N 28 85 � S eQ1 o N N O .Gi e0i .O-1 3�Q-I eQ1 H M eQi QOO O S$ o S o S S S S M M a T M eNr1 1.m'1 M m m m N N N .mrf a0 M M M Irl N m m T O T N N T .-I .'i N aD m m T m VI � m M M M T m m m m m m m m m m IY1 N ? m VI N m m T N N N N N N VI N Y1 M T N T m w N VI N N g N T N T V7 Vt vl T vl N m N N v1 N of N TT N V7 N N 6 N N N e•I 6 6 6 6 6 p p .S I d pp I 1 0 0 d� o o d l� d d 0 d d d d dN d d d d �'. .+.+.:.. � N S� + d o� d o S 8 N...... 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NQ Ncil N N 10 14 M m Q M r N N O Q 1 n W N n m m N Yl O m N N N n N YI M N m Q T %R N N q ll1 O N 1D 10 M W N m 1� N p Np ti N Yl pMmp O H O � m Q ppM ti O N� M O Yl N�� 1^ll O Ol N N N N N fli ~ N N OI W Q Ol M Q N Q N N U W Z N z ng o W ?Mg oo "~-lam 6Zo W W � V, nZ _ aZU<MM`"u�j mOrcpG W HUUZd i w i K w n V Z w W 10 N{ f f rc p p w w p z U U W Q Z N m o u o Q Z 0 d 0 0 z z z o a o a> a J 'o LZ Z z z i o o a W 3 0 Z M ¢ Z r j¢ n' J J Z N W O O U N W W Z h OC u°Ci a_F'"S'LLFJzav=i�ciOOoauU>� Baa fr¢o FZFF=F LLJ Z O Z 2 W¢ Z l./ ci Z Z Z Z p p 7 Q J J W¢ C¢ LL¢ N ¢ W p Z h LL Q W J C V V o l7i�nf io8it73po ?noc VIO GI�iIz (�aaji»>5 � "9QQ�j�9v999999 4QD99e99p99�aaaea 1� n 0 0 0 n OM S 8 S M O v fV N N N M tY O n O O O Q OQ M M M N T M T n H M Q Q Q N N N N N N N N N N YNf R Nm M M M M N Yl N Yl 1l1 M MY' M N� m M N N N N N N N N N N N Yl Yl Yl N Vl N M Ifl M om om H d d d d d d d O d d o d d d 0 0 xYYx�aT 6 VVV o9 99' 9999944vg'vg"g Yl Ill Yl N M Yl N N `1 N c7 O d d d d d d d d d d o� 6 6 d d o 0 g q qq q 0 0 0 0 0 0 vl ul ul T ul T TM N N N N N N N N M M lil M Illi M M to O Yl N M O O O O O O O O O O O O O O O O O O O O O O O O O ti 0 0 0 0 0 0 0 0 Q Q Q Q Q Q Q Q Q Q Q Q Q Q Q N W Yl M Ill N YI Yl YI m ID m m m Ol Ol Ol T Ol �m s O N N b 6 � Y I 0 a Ks ; IitS z , TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 SUBJECT: TREASURER'S REPORT — MARCH 2018 SUMMARY Attached is the Treasurer's Report for the month of March 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for March 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 3/3112018 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local ASency Investment Fund (LAIF) City Checking 2,340,727.65 Money Market plus 192,120.31 City Miscellaneous Cash 68,21232 CRy-Including General Fund & all other Special Revenue Funds 1.52% Varies Varies $ 26,541,047.43 $ 26,641,047.43 $ 26,541,047.43 $ 26,641,047.43 Housing Authority 1.529E Varies Varies 13,302.96 13,302.96 13,302.96 13,30296 26,664,350.39 26,664,350.39 26,564,350.39 26,554,360.39 Certificate of Deposit capital One Bank USA NATL ASSN 1.15% 911412016 - 9/14/2018 245,000.00 245,000.00 245,000.00 244,054.30 Wells Fargo Bank NA SIOUX Falls 1.15% 9/14/2016 9/14/2018 245,000.00 245,000.00 245,000.00 244,081.25 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 911612018 245,000.00 245,000.00 245,000.00 244,061.66 Ally Bank Midvale CTF DEP ACT/365 1.15% 9/17/2016 911712018 245,000.00 245,000.00 245,000.00 244,034.70 American Express Centurion 1.60% 4/12/2017 4112/2019 260,000.00 250,000.00 250,000.00 248,737.50 Everbank-Jacksonville 1.55% 4/16/2017 4/16/2019 260,000.00 250,000.00 260,000.00 248,587.60 Citibank National Association 1.80% 1/26/2018 1/2512019 260,000.00 250,000.00 250,000.00 249,640.00 Gokkmn Sachs Sk USA NY 225% 1/24/2018 1/24/2020 260,000.00 250,000.00 250,000.00 249,067.50 Sallie Mae Bk SILT Lake City UT 225% 1/24/2("8 1/2412020 250,000.00 250,000.00 250,000.00 249,067.50 2,230,000.00 2,230,000.00 2,230,000.00 2,221,331.90 US Treasury BIO 2.071A 3/2912018 3/2912019 1,000,000.00 1,000,000.00 1,000,000.00 979,626.11 Fiscal Agent Funds (TnrsUDebt Service Fund) Varies Varies Varies 1,952,576.62 1,852,576.62. 1,852,576.62 1,852,576.62 Fiscal Agent Funds - Successor Agency (TrusVDebt Service Fund) Varies Varies Varies 3,329.76 3,329.76 3,329.76 3,329.76 1,855,906.38 1,856,906.38 1,865,906.38 1,866,906.38 $ 31,640,256.77 $ 31,640,256.77 C 31,640,25&77 $ 31,611,214.78 TOM Investments $ 31,640,256.77 Cash with Bank of the West City Checking 2,340,727.65 Money Market plus 192,120.31 City Miscellaneous Cash 68,21232 Successor Agency 58,749.63 Housing Authority - 201,699.93 Financing Authority 1,719.08 investment Brokerage 12,336.62 Total Cash with Bank of the West 2,87S,SSS.44 Total Cash and Mvesbtbrks $__34,616,822.21 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report There was 1 additional investment purchase transaction made for the month of March 2018 and several depositslwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., i hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tim Director of Finance STAFF TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 SUBJECT: TREASURER'S REPORT — APRIL 2018 SUMMARY Attached is the Treasurer's Report for the month of April 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for April 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 4130!2018 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Invesbnerd Fund (LAIF) City -Including General Fund & all other Special Revenue Funds 1.66% Varies Varies Housing Authority 1.66% Varies Varies Certificate of Deposit $ 26,634,839.65 9 26,634,839.66 Capital One Bank USA NATL ASSN 1.15% 9/14/2016 9/14/2018 Wags Fargo Bank NA SIOUX Fags 1.15% 9/1412016 9/14/2018 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9116/2018 Agy Bank Midvale CTF DEP ACT/365 1.15% 9417/2016 9/17/2018 American Express Centurion 1.60% 4/12/2017 4112/2019 Everbank-Jacksonville, 1.55% 4/1612017 4/16/2019 Citibank National Association 1.80% 1/25/2018 1/25/2019 Goldman Sachs Bk USA NY 2.25% 1/24/2018 1/24/2020 Sable, Mae Sk SILT Lake City UT 2.25% 1/24/2018 1/24/2020 • Safra National Bank New York 2.00% 4/16/2018 4/15/2019 • Morgan Stanley Bank N A Utah 2.64% 4/19/2018 4/2012020 US Treasury Bill 2.07% 3/29/2018 3/29/2019 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds - Successor Agency ITrust/Debt Service Func Varies Varies Varies 6 26,634,839.65 $ 26,634,839.65 $ 26,634,839.65 9 26,634,839.66 13,352.46 13,352.46 13,352.46 13,362.46 26,648,192.11 26,648,192.11 26,648,192.11 26,848,192.11 245,000.00 246,000.00 245,000.00 244,174.35 245,000.00 245,000.00 246,000.00 244,ZM.30 245,000.00 245,000.00 246,000.00 244,181.70 245,000.00 245,000.00 245,000.00 244,152.30 250,000.00 250,000.00 250,000.00 248,757.50 250,000.00 250,000.00 260,000.00 248,602.60 250,000.00 250,000.00 260,000.00 249,900.00 250,000.00 260,000.00 250,000.00 249,012.50 250,000.00 250,000.00 260,000.00 249,012.50 250,000.00 250,000.00 250,000.00 249,685.00 260,000.00 250,000.00 250,000.00 250,287.50 2,730,000.00 2,730,000.00 2,730,000.00 $721,677.16 1,000,000.00 1,000,000.00 1,000,000.00 980,260.00 1,854,237.95 1,854,237.95 1,854,237.95 1,854,237.95 3,332.94 3,332.94 3,332.94 3,332.94 1,957,670.89 1,957,670.89 1,857,570.88 1,857,570.89 Ii32.235,763.00 $ 32,235,763.50i 32,235;753.00 $ 32,207,700.15 Total brvestrnents $ 32,236,763.00 Cash with Bank of the West City Checking 4,286,67039 Money Market Plus 192,196.11 City Miscellaneous Cash 45,657.74 Successor Agency 24,460.79 Housing Authority 236,676.32 Financing Authority 1,719.06 Investment Brokerage - 16,604.13. Total Cash with Bank of the West 4,802,674.76 Total Cash and Inveshmude $ 3 Schedule of Cash and Investments Includes city-wide assets as included in the Comprehensive Annual Financial Report. • There were 2 additional Investment purchase transactions made for the month of April 2018 and several deposits/wIthdrawals were made through the Local Agency Investment Fund. In compliance with the California Govemment Code Section 63646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all invesbnents are in compliance to the City's Statement of Investment Policy. Approved by: ?),r��_ Rose Tam Director of Finance ITEM NO. STAFF REPORT TO: Honorable Mayor and City Councilmembers FROM: Laura J. Thomas, Human Resources & Risk DATE: June 6, 2018 ._<''``ryh'.'' SUBJECT: CLAIM REJECTION JA{Jti1�,r°' SUMMARY This report requests the City Council reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. FISCAL IMPACT Fiscal impact is unknown at this time. RECOMMENDATION Staff recommends that City Council reject the following claim and direct staff to send the appropriate notice of rejection to claimant(s): Ballesteros Jr., Jim Claimant alleges the sidewalk located at 3153 Puente Avenue poses a dangerous condition of public property. Torres, Carmen Claimant alleges the sidewalk located at 4511 Maine Avenue poses a dangerous condition of public property. This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW Any specific questions should be referred to the City Attorney. ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. ITEM NO STAFF REPORT 3 SUMMARY TO: Honorable Mafond City Councilmembers FROM: Michael Tay o of Police DATE: June 20 2018 SUBJECT: AUTHORIZATION TO TRANSFER FUNDS FROM ACCOUNT 501- 30-000-22403-00000 TO ACCOUNT 501-30-000-22410-00000 Staff seeks City Council authorization to transfer $48,587.48 held in account 501-30-000-22403-00000 to account 501-30-000-22410-00000 as a transfer over $15,000.00 is required to have council's approval. FISCAL IMPACT There is no impact to the General fund. RECOMMENDATION Staff recommends City Council to: 1. Authorize the transfer of $48,587.48 from fund 501-30-000-22403-00000 to 501-30-000-22410- 00000. 2. Authorize the Finance Director to complete the transfer. BACKGROUND The Police Department is asking Council to approve a transfer of funds to assist in covering annual expenses associated with department training needs, in accordance with our department policies and in fulfillment of the requirements of California Government Code 50050-50055. The department is in possession of $48,587.48 that is eligible to be spent on official law enforcement operations. The money will be used to enhance training for police personnel and keep the department in compliance with current training requirements. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. OPTIONS Council may elect not to authorize the transfer and other funds will have to be identified to be transferred in order to continue police training. ATTACHMENTS None TO: FROM: DATE: Honorable Mayor and Members of the City Council S/- Sam Gutierrez, Interim Director of Public Works June 20, 2018 (carried over from May 16, 2018) SUBJECT: Adopt Resolution No. 2018-262, "A Resolution of the City Council of the City of Baldwin Park, California, adopting the amended fee schedule for Solid Waste Collection and Recycling Services, to reflect Consumer Price Index (CPI) increases" for Fiscal Year 2018-19 SUMMARY This report seeks adoption of Resolution No. 2018-262, adopting the amended fee schedule for Solid Waste Collection and Recycling Services per contractual annual rate adjustments to reflect Consumer Price Index (CPI) increases. Pursuant to the terms of the existing agreement, Waste Management, Inc. (WM) has submitted a request for rate adjustments to all customers based on increases in the CIP. This year the CPI adjustment is the only proposed change to the fee schedule, there are no other fees being considered. FISCAL IMPACT Revenue increases in franchise fees for the annual rate increase, based on CPI, will mirror the change in CPI. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 2018-262 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services to reflect Consumer Price Index (CPI) Increases". BACKGROUND On September 4, 2013, the City Council authorized the execution of a ten-year Franchise Agreement with Waste Management, Inc. to provide exclusive collection of residential refuse and disposal of solid waste. On September 3, 2014, City Council adopted Resolution No. 2014-031 establishing annual increases based on the Consumer Price Index (CPI), for all residential, commercial, industrial and multifamily residential customers through July 1, 2019. On August 3, 2016, the City Council adopted Resolution No. 2016-141 approving various new fees and continuing the annual increases based on the CPI through July 1, 2019. DISCUSSION In compliance with the Franchise Agreement, Waste Management, Inc. has submitted an annual rate increase equal to the percentage increase in the Consumer Price Index (CPI). The Franchise Agreement with Waste Management allows for an annual review of the commercial and residential refuse rates and an adjustment based on the CPI. The formula allows for 100% of the average increase between the CPI for Garbage and Trash Collection U.S. City Average, published by the United States Department of Labor, Bureau of Labor Statistics. This proposed annual adjustment to all rates, fees and charges will take effect on July 1 of each year beginning in 2016. This proposed annual adjustment will be no more than 5% as is specified in the Franchise Agreement. Any percentage increase that exceeds the annual 5% cap will be carried forward to the next year and added to future rate increases. This year the CPI increase is 2.20%. STAFF REPORT TO: FROM: DATE: Honorable Mayor and Members of the City Council S/- Sam Gutierrez, Interim Director of Public Works June 20, 2018 (carried over from May 16, 2018) SUBJECT: Adopt Resolution No. 2018-262, "A Resolution of the City Council of the City of Baldwin Park, California, adopting the amended fee schedule for Solid Waste Collection and Recycling Services, to reflect Consumer Price Index (CPI) increases" for Fiscal Year 2018-19 SUMMARY This report seeks adoption of Resolution No. 2018-262, adopting the amended fee schedule for Solid Waste Collection and Recycling Services per contractual annual rate adjustments to reflect Consumer Price Index (CPI) increases. Pursuant to the terms of the existing agreement, Waste Management, Inc. (WM) has submitted a request for rate adjustments to all customers based on increases in the CIP. This year the CPI adjustment is the only proposed change to the fee schedule, there are no other fees being considered. FISCAL IMPACT Revenue increases in franchise fees for the annual rate increase, based on CPI, will mirror the change in CPI. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 2018-262 "A Resolution of the City Council of the City of Baldwin Park, California, Adopting the Amended Fee Schedule for Solid Waste Collection and Recycling Services to reflect Consumer Price Index (CPI) Increases". BACKGROUND On September 4, 2013, the City Council authorized the execution of a ten-year Franchise Agreement with Waste Management, Inc. to provide exclusive collection of residential refuse and disposal of solid waste. On September 3, 2014, City Council adopted Resolution No. 2014-031 establishing annual increases based on the Consumer Price Index (CPI), for all residential, commercial, industrial and multifamily residential customers through July 1, 2019. On August 3, 2016, the City Council adopted Resolution No. 2016-141 approving various new fees and continuing the annual increases based on the CPI through July 1, 2019. DISCUSSION In compliance with the Franchise Agreement, Waste Management, Inc. has submitted an annual rate increase equal to the percentage increase in the Consumer Price Index (CPI). The Franchise Agreement with Waste Management allows for an annual review of the commercial and residential refuse rates and an adjustment based on the CPI. The formula allows for 100% of the average increase between the CPI for Garbage and Trash Collection U.S. City Average, published by the United States Department of Labor, Bureau of Labor Statistics. This proposed annual adjustment to all rates, fees and charges will take effect on July 1 of each year beginning in 2016. This proposed annual adjustment will be no more than 5% as is specified in the Franchise Agreement. Any percentage increase that exceeds the annual 5% cap will be carried forward to the next year and added to future rate increases. This year the CPI increase is 2.20%. The terms of the Franchise Agreement require that certain increases receive City Council approval. Further, the Franchise Agreement also requires that all changes to fees for solid waste services must be compliant with Proposition 218 which requires that a public hearing be held to consider all public testimony and protest regarding the proposed changes. Since the only proposed change that is being considered this year is the annual CPI increase and Resolution No. 2016-141 approves annual CPI increases through July 1, 2019, a public hearing is not required. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Concerning the annual CPI rate increases — If, after exercising its powers reasonably and in good faith, the City Council chooses to not implement the rate increases contained in the Franchise Agreement and requested by the Franchisee, the Franchisee has 60 days after rejection to request that the City negotiate reductions in programs, service and fees to compensate the Franchisee for the negative and material impact that the disapproval has on the Franchisee's business operations. ATTACHMENTS 1. Rate Sheet 2. 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C o 7 w @ m $ 8 d v Ti U •�' � C C G N c U 33 m 0 m C9 r> iR E O c@ > U U U c m Cg two < m N v m N $ w o o$ m m v o m m m m m m a LL 8 m 3:3:3: 333 }' � .2 m a LL C O 7'T O co V f0 C O C a O O C O C O A W M 6, A :; C C a/ S 0 LL co 0) C m m v, C7 C7 (7 f7 C7 0 t "o z' d E t@A a o 4] M V O O a1 aeDl (� N N is IL O O O C G C C C�+ y Y M M C M(7C7 a as a �, G a j 3: vp 9 �i "O •O 'O 'O 'O C C m O C al N ". 41 ', LL' L N i' J N r?i "+J m a'oi c� ,. a a¢ a a r� COMMERCIAL & MULTI -FAMILY BIN COLLECTION AND DISPOSAL MONTHLY FEES: Insta-Bin Temporary 3 CU Yard Service 2018-2019 Rate Unit Temp 3 yard bin includes delivery & pick u $ 129.67 Up to one week Extra Collection r $ 62.87 Per extra dump Insta-Bin AB939 Fee - 3% in addition to above listed fees charge applies to all INSTA-BIN service customers Bin Size (Cubic Yard) 2018-2019 Frequency of Collection (No. of collections per week) Bin Size cubic and 1 1 2 3 4 5 6 Extra PU 1.5 $166.24 $226.88 $287.27 $348.08 $494.38 $497.84 $124.67 2 $176.01 $238.70 $299.56 $361.28 $422.79 $513.40 $132.00 3 $192.59 $256.65 $320.77 $384.87 $448.95 $541.60 $144.44 4 $206.03 $275.60 $342.04 $408.48 $474.85 $569.85 $154.52 6 $213.84 1 $313.52 1 $384.60 1 $455.61 1 $525.77 1 $626.30 $160.37 *6th day (Saturday) service available for customers with service everyday Monday thru Friday only. $ 801.92 $ 962.16 Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. $ 1,353.97 * No bin rental or installation fee on permanent commercial containers 4 $ 741.47 Commercial & Multi -Family Compactor Bin Collection and Disposal Monthly Rates 2018-2019 Bin Size cubic and 1 Frequency of collection 3 4 1 6 2 3 4 5 6 Extra PU 2 $ 222.55 $ 445.09 $ 667.64 $ 890.18 $ 1,112.73 $ 1,335.27 $ 166.91 3 $ 481.47 $ 641.62 $ 801.92 $ 962.16 $ 1,122.34 $ 1,353.97 $ 361.11 4 $ 741.47 $ 988.10 $ 1,234.95 $ 1,481.72 $ 1,728.41 71$ 2,085.12 $ 556.11 *6th da(Saturday) service available for customers with service everyday Monday thru Friday only, $0.00 Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. $45.00 COMMERCIAL & MULTI -FAMILY RECYCLING MONTHLY RATES - Bin Size (Cubic Yard) 2018-2019 Frequency of Collection (No. of collections per week) 1 2 3 4 5 6 Extra PU One 96 Gal - Fri. Only $0.00 N/A N/A N/A N/A N/A N/A 96 - Gal, 2 carts or more, per cart Fri Only $25.55 N/A N/A N/A N/A N/A N/A 1.5 $0.00 $0.00 $42.12 $74.67 $108.19 $140.75 $37.77 2 $0.00 $0.00 $43.08 $81.38 $111.07 $144.58 $37.77 3 $0.00 $0.00 $45.00 $83.30 $117.77 $154.15 $37.77 4 $0.00 $0.00 $47.87 $86.17 $124.46 $162.77 $37.77 6 $0.00 $0.00 $55.53 $97.66 $139.79 $182.88 $37.77 *6th da(Saturday) service available for customers with service everyday Monday thru Friday only, Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. * No bin rental or installation fee on permanent commercial containers Organics Bin Collection and Processing Monthly Rates 2018-2019 Bin Size cubic and Frequency of collection 1 2 3 4 5 6 Extra PU 64 -Gallon Cart $ 81.60 $ 163.20 $ 244.80 $ 326.40 $ 408.00 $ 489.60 N/A 2 $ 336.79 $ 673.59 $ 1,010.38 1 $ 1,347.17 $ 1,683.96 $ 2,020.76 N/A *6th da(Saturday) service available for customers with service everyday Monday thru Friday only. Commercial AB939 Fee - 3.0% in addition to above listed fees charge applies to all commercial service customers. * No bin rental or installation fee on permanent commercial containers ROLL OFF AND INSTA-BIN SERVICES: 2018-2019 10-12 Cubic Yard Rock and/or Dirt includes 5 tons of disposal Other Fees 444.70 Service Rate 457.40 Unit 1.5 -Yd bin EOW service $ 101.19 Snapshot Overage fee $ 48.56 Per occurrence City administrative fee - impound illegal receptacle $ 244.87 Per occurrence Contamination fee $ 86.62 Per bin per occurrence Locking lid $ 11.86 Per bin per month Relocation fee $ 86.62 Per bin per occurrence Lock replacement $ 24.49 Per occurrence Scheduled commercial bulky item collection $ 30.39 Up to 3 cu. yards Reactivation fee after non-payment cutoff $ 40.42 Per occurrence Roll -off Impound Fee Graffiti Removal fee $ 57.74 1 Per occurrence Roll -off AB939 Fee - 3.0% in addition to above listed fees charge applies "Hard to Service" fee $ 115.49 Unscheduled commercial bulky item collection $ 90.00 Up to 3 cu. yards Tilt Hopper $ 158.35 Per unit per month Roll out or push out service Valet service $ 23.93 Per unit per month ROLL OFF AND INSTA-BIN SERVICES: 2018-2019 10-12 Cubic Yard Rock and/or Dirt includes 5 tons of disposal $ 444.70 25 Cubic Yard includes 5 tons of disposal $ 457.40 30-40 Cubic Yard up to 5 tons $ 482.84 Disposal tonnage over 5 tons $ 64.69 Per ton Overweight fee $ 545.37 If over 10 tons, plus haul rate & disposal over 5 tons One time delivery fee per container $ 55.46 Cleaning fee $ 163.61 Per occurrence Hourly Driver Rate $ 163.61 Roll -off trip fee $ 141.80 Per occurrence Relocation fee $ 81.81 Per occurrence Roll -off Recycling Haul Rate $ 163.38 Per occurrence Roll -off Impound Fee haul plus disposal *No bin rental or installation fee on permanent commercial containers Roll -off AB939 Fee - 3.0% in addition to above listed fees charge applies to all Roll -off service customers ATTACHMENT 2 RESOLUTION NO. 2018-262 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, ADOPTING THE AMENDED FEE SCHEDULE FOR SOLID WASTE COLLECTION AND RECYCLING SERVICES, TO REFLECT CONSUMER PRICE INDEX INCREASES WHEREAS, Proposition 218 requires the City to conduct a hearing not less than forty- five (45) days after mailing a notice of proposed property related fee increases to those upon which the fees will be imposed; WHEREAS, a duly noticed public hearing regarding the proposed increase to fees for solid waste service was conducted on August 3, 2016 at 7:00 pm in the City Council Chambers; WHEREAS, Proposition 218 requires that the City shall not impose the proposed fee if written protests against the proposed fee are presented by a majority of record owners of identified parcels; WHEREAS, written protests regarding the proposed solid waste collection fee increases were accepted from the public and considered before the close of the public hearing; WHEREAS, a tally of the written protest against the proposed solid waste fee increases shows less than a majority of accounts have submitted written protests against the proposed solid waste fee increases; NOW THEREFORE, IT IS HEARBY RESOLVED AS FOLLOWS: SECTION 1. Annual Rate Increases: Beginning July 1, 2018, and continuing through and inclusive of July 1, 2019, all rates, fees and charges for all residential, commercial and multifamily accounts shall be adjusted each July 1, by the percentage increase in the Consumer Price Index, CUSR0000SEHG02 CPI -U Garbage and Trash Collection, US City Average, not seasonally adjusted. SECTION 2. Annual Rate Increase Cap: With respect to any annual rate increase, the amount of the annual adjustment shall not exceed five percent (5%) for any fiscal year. Any percentage increase calculated pursuant to Section 1 which exceed the annual cap of five (5%) for any fiscal year shall be carried forward and added to future percentage rate increases; provided, however, that the total increase for any future fiscal year is not more than the annual rate cap for that year. SECTION 3. This year the CPI increase is 2.20% beginning July 1, 2018. PASSED, APPROVED, AND ADOPTED this 20th day of June 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-262 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2018 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: ALEJANDA AVILA CITY CLERK COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: STAFF REPORT ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Samuel Gutierrez, Interim Director of Public Works DATE: June 20, 2018 / SUBJECT: Resolution No. 2018-266, approving the Engineer's Report for the Citywide Landscaping and Lighting Maintenance Assessment District for FY2018-2019, Declaring the intent to levy and collect assessments, and setting a time and place for a Public Hearing SUMMARY This item adopts a resolution approving the Engineer's Report, declares the City's intention to levy and collect assessments, and set a date and time for a public hearing for the FY2018-2019 Citywide Landscaping and Lighting Maintenance Assessment District. The recommended hearing date is July 18, 2018. FISCAL IMPACT The following is a summary of revenues and expenditures anticipated for the Landscaping and Lighting Assessment District for FY2018-2019: While the assessment rates have not been increased for over eighteen years, our operating costs have been increasing each year from utility rate increases and from continual expansion of our infrastructure which includes new traffic signals, streetlights, and landscape areas. While the upcoming budget will achieve a balance between district revenues and maintenance costs, staff will continue to look to improve service delivery and maximize cost efficiency. Resolution No. 2018-266 LLMD Engineer's Report Page 2 RECOMMENDATION Staff recommends that the City Council waive further reading, read by title only, and adopt Resolution No. 2018-266 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARKS, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2018- 2019, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING" LEGAL REVIEW Due to the recurring and unchanging nature of this item additional legal review is not required BACKGROUND The City has an annual program for the maintenance of landscaping and lighting improvements, as well as open space improvements, including the maintenance and operation of traffic signals, street lights, median landscaping and street trees. It is recommended that we continue providing this program through special assessments. On March 21, 2018 the City Council approved a resolution which authorized initiating the FY2018-201.9 Citywide Landscaping and Lighting Maintenance Assessment District (LLMD) and ordered the preparation of the Engineer's Report. The preparation of the Engineer's Reports has been completed. The Engineer's Report details the legal mechanism to re-establish the district, summarizes the costs and expenditures of the District, and explains the methodology of distributing the assessments for obtaining the district revenues. ATTACHMENTS 1) Resolution No. 2018-266 2) LLMD — Engineer's Report ATTACHMENT 1 Attachment 1 RESOLUTION NO. 2018-266 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2018-2019 DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a diagram of the Maintenance District and an assessment relating to what is now designated as: CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT (Hereinafter referred to as "District"); and WHEREAS, this City Council has now carefully examined and reviewed the Report as presented and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the Report as presented, consisting of the following: a. Plans and Specifications b. Estimate of the Cost c. Diagram of the Maintenance District d. Assessment of the Estimated Cost is hereby approved and is ordered to be filed in the office of the City Engineer as a permanent record and to remain open for public inspection. SECTION 3. That it is the intention of the City Council, consistent with the public interest and convenience, to levy and collect annual assessments for FY 2018-2019 for the construction and continued maintenance of certain public facilities within the Citywide Landscaping and Lighting Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. Resolution No. 2018-266 Page 2 of 3 SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 18, 2018 at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest, convenience, and necessity require the improvements. SECTION 5. That the City Clerk is hereby authorized and directed to publish summary of this Resolution in the San Gabriel Valley Examiner, a newspaper of general circulation; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, protest procedure, documentation and/or information of a procedural or technical nature, the public's attention is directed to the office listed below as designated: Sam Gutierrez, Interim Director of Public Works / City Engineer City of Baldwin Park (626) 813-5255 SECTION 7. That the City Clerk shall certify to the passage and adoption of the Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's Report. Resolution No. 2018-266 Page 3 of 3 PASSED, APPROVED, AND ADOPTED this 20- day of June 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-266 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ATTACHMENT 2 CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT ASSESSMENT ENGINEER'S REPORT PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972, PART 2 DIVISION 15 OF THE STREETS AND HIGHWAYS CODE, ARTICLE X111. D. OF THE CALIFORNIA CONSTITUTION AND THE PROPOSITION 218 OMNIBUS IMPLEMENTATION ACT (GOVERNMENT CODE SECTION 53750 ET SEQ) Fiscal Year 2018-19 Prepared for: rED JANVP- �o 19�\ • hyo CITY OF BALDWIN PARK DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION Prepared by: Community Economic Solutions May 7, 2018 City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page i CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FISCAL YEAR 2018-19 The Streets and Highways Code, Part 2, Division 15, Article 4, commencing with Section 22565, directs the preparation of the annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements described herein. SECTION DESCRIPTION PAGE Report............................................................................................................1 Part A - Plans and Specifications for the Improvements.................................3 Part B -An Estimate of the Costs of the Improvements..................................4 Part C - A Diagram for the Assessment District..............................................5 Part D - An Assessment of the Estimated Costs of the Improvements ...........6 PartE - Assessment Roll...............................................................................8 engreport1819final.docx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 1 FISCAL YEAR 2018-19 CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Whereas the Council of the City of Baldwin Park, California, did, pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of the State of California, adopt the Resolution of Initiation ordering the preparation and filing of the Assessment Engineer's Report in accordance with Chapter 1, Article 4 commencing with Section 22565. Section 22567 directs that the report shall refer to the City of Baldwin Park Citywide Landscaping and Lighting Maintenance District (the "Assessment District") by its distinctive designation, specify the fiscal year to which the report applies, and, with respect to that year, shall contain all of the following: Part A Plans and specifications for the improvements. Part B An estimate of the costs of the improvements. Part C A diagram for the assessment district. Part D An assessment of the estimated costs of the improvements. A preliminary report is then filed with the City Clerk in accordance with Section 22623 for submission to the legislative body. The legislative body may approve the report as filed, or it may modify the report and approve it as modified. Now, therefore, the following Assessment Engineer's Report is hereby submitted consisting of five (5) parts as follows: PART A: PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS This part contains the plans and specifications which are required to show and describe the existing and proposed improvements in accordance with Section 22568. The plans and specifications need not be detailed, but shall be sufficient if they show or describe the general nature, location, and extent of the improvements. If the assessment district is divided into zones, the plans and specifications shall indicate the class and type of improvements to be provided for each such zone. The Plans and specifications for the improvements listed in Part A are on file with the City Engineer. Such plans and specifications are incorporated herein by reference. PART B: AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS This part contains an estimate of the costs for maintenance of the improvements within the District for Fiscal Year 2018-19 pursuant to section 22569, including incidental costs and expenses in connection therewith. This estimate is on file with the City Engineer. The estimate of the costs of the improvements for the fiscal year shall contain estimates for all of the following: (a) The total costs for improvements to be made that year, being the total costs of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including all incidental expenses. (b) The amount of any surplus or deficit in the improvement fund to be carried over from a previous fiscal year. (c) The amount of any contributions to be made from sources other than assessments levied pursuant to this part. engreportl819final.docx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 2 (d) The amount, if any, of the annual installment for the fiscal year where the legislative body has ordered an assessment for the estimated cost of any improvements to be levied and collected in annual installments. (e) The net amount to be assessed upon assessable lands within the assessment district, being the total improvement costs, as referred to in subdivision (a), increased or decreased, as the case may be, by any of the amounts referred to in subdivision (b), (c), or (d). PART C: A DIAGRAM FOR THE ASSESSMENT DISTRICT This part incorporates, by reference, the "Assessment Diagram", which is a diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District in accordance with Sections 22570 and 22571. The diagram for an assessment district shall show (a) the exterior boundaries of the assessment district, (b) the boundaries of any zones within the district, and (c) the lines and dimensions of each lot or parcel of land within the district. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The Assessor's maps and records are incorporated by reference herein and made part of this Report. PART D: ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District in accordance with Section 22572. The assessment shall refer to the fiscal year to which it applies and shall do all of the following: (a) State the net amount, determined in accordance with Section 22569, to be assessed upon assessable lands within the assessment district, which shall include an amount sufficient to pay the principal and interest due during the fiscal year from each parcel on any bonds or notes issued pursuant to Section 22662.5. (b) Describe each assessable lot or parcel of land within the district. (c) Assess the net amount upon all assessable lots or parcels of land within the district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements. According to Section 22573, the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net amount to be assessed upon benefited lands within the Assessment District. engreport1819final.docx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 3 PART A PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS The facilities, which have been constructed within the City of Baldwin Park, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FISCAL YEAR 2018-19 The proposed improvements include the construction, operation, servicing and maintenance of landscaping, traffic signals, street lighting and appurtenant facilities in public streets and public rights-of-way within the Assessment District; including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Landscaping and Appurtenant Facilities Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and curb and gutter maintenance adjacent to street trees, and appurtenant facilities, in public street and public rights-of-way, including parkways, medians and dedicated easements within the boundary of said Assessment District. Lighting and Appurtenant Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public streets and public rights-of-way and easements within the boundaries of said Assessment District. Power for the street lights and traffic signals shall be furnished by the Southern California Edison Company or its successors and shall be adequate for the intended purpose. Rates for power shall be those authorized by the Public Utilities Commission, State of California. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements, showing the general nature, location, and the extent of the improvements, are on file in the office of the City Engineer and are incorporated herein by reference. engreport1819fina1.dmx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 4 PART B AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS The estimated cost of the construction, operation, servicing and maintenance of the improvements for Fiscal Year 2018-19, as described in Part A, are summarized herein and described below. All costs include administration and utilities where applicable. CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FY 2018-19 Budget Estimated Beginning Fund Balance 7/1/2018 $246,299 FY 2018-19 Estimated Revenue Assessment Revenue $913,014 County Ad Valorem Tax $774,000 Penalties, Late Taxes, Earnings $101,500 Total Revenue $1,788,514 FY 2018-19 Projected Expenditures Street Lighting $535,933 Landscaping $762,146 Traffic Signals $258,629 Total Expenditures $1,556,708 FY 2018-19 Operating Reserve / Deficit $231,806 Projected Fund Balance 6/30/2019 Beginning Fund Balance $246,299 FY 2018-19 Estimated Revenue $1,788,514 FY 2018-19 Projected Expenditures $1,556,708 Projected Fund Balance 6/30/2019 $478,105 The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. engreport1819Fnal.docx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 5 PART C A DIAGRAM FOR THE ASSESSMENT DISTRICT The diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District is required in accordance with Sections 22570 and 22571. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The boundaries of the District are coterminous with the boundaries of the City of Baldwin Park. A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or parcel of land within the District has been submitted to the office of the City Clerk of the City of Baldwin Park, and is hereby made a part hereof by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and records are incorporated by reference herein and made part of this report. engreportlMfinal.dwx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 6 PART D ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS GENERAL Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of street lights, traffic signals, parks and landscaping. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." "The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the California Streets and Highways Code]." In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Because assessments are levied on the basis of benefit, they are not considered to be a tax governed by Article XIIIA of the California Constitution. The 1972 Act permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." ASSESSMENT METHODOLOGY The landscaping, lighting and traffic signals are for the benefit and enjoyment of all properties within the District and all parcels benefit from the maintenance of the improvements. The assessment of cost upon each parcel was apportioned in accordance with the estimated benefit received. Traffic signal maintenance costs are assessed throughout the district on a per parcel basis. The criteria for the assessment spread of lighting and landscaping is as follows: 1. Rectangular lots - street frontage 2. Irregular lots - width of lot at setback line - average of front and rear lot line lengths or - street frontage, whichever is most representative of benefit 3. Flag lots - one-half of total footage to each of the two lots 4. Corner lots - the narrowest frontage engreportlslinal.aocx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 7 Excepted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private commercial, industrial and institutional activities. BENEFIT ZONES The District is divided into four benefit zones. Zone 1 includes all residential parcels and Zone 2 includes all commercial and industrial parcels that are assessed for street lighting and traffic signal maintenance. Zone 3 includes all commercial, industrial and residential parcels that are assessed for landscaping maintenance. Zone 4 includes the West Ramona Residential Redevelopment Project (Tract Nos. 39090, 39635, 40746, 42828 and 41956) and is assessed for landscaping, lighting and traffic signal maintenance. The proposed assessment for Fiscal Year 2018-19 is derived by apportioning a part of the total cost shown in Part B among the assessable parcels in proportion to the estimated benefits. A portion of the Assessment District Revenues is derived from Countywide Property Taxes or the Ad Valorem Tax. The City receives this amount as part of its tax apportionment and has designated a percentage to be used for lighting and landscape purposes. Description Frontage and Parcel Counts Proposed Assessment Assessment Revenues" Zone 1 & 2 (Street Lighting) 2. Commercial / Industrial 91,885 L.F. $0.5543 / L.F. $ 50,932 1. Residential 652,072 L.F. $0.2809 / L.F. $ 183,167 Zone 3 (Landscaping) All Parcels (excluding Zone 4) 743,958 L.F. $0.7513 / L.F. $ 558,935 Zone 4 (Lights/Landscaping) Tract # 39090, 39635, 40746, 42828, & 41956 160 Lots $36.01 /Lot $ 5,762 Parcel #1164 14 Lots $51.44 /Lot $ 720 Zone 2 (Traffic Signals) Commercial / Industrial (including Parcel #1164) 876 Lots $11.87 /Parcel $ 10,398 Zone 1 & 4 (Traffic Signals) All Parcels 13,765 Lots $7.49 / Lot $ 103,100 Grand Total $ 913,014 The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the City Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2018-19 tax roll. engreport1819final.docx Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 8 PART E PROPERTY OWNER LIST AND ASSESSMENT ROLL The assessment set forth for each parcel is shown on the Assessment Roll for the District, submitted separately, as "Assessment Roll for City of Baldwin Park, Landscaping and Lighting Maintenance District, Fiscal Year 2018-19", which exhibit is incorporated by reference herein and is on file in the office of the City Clerk. The Assessment Roll lists all parcels within the boundaries of the District as shown on the Assessment Diagram, Part C herein, and on the last equalized roll of the Assessor of the County of Los Angeles, which is by reference made part of this report. Assessments are not levied upon public streets, utility easements, right-of-way, and common areas. A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park. engrepord879final.docx Community Economic Solutions ITEM NO. STAFF REPORT T 'C TO: Honorable Mayor and Members of the City Council U~;+THE FROM: Sam Gutierrez, Interim Director of Public Works ---t" DATE: June 20 2018 'SAM G MEL'/ y AL E ��FD JANUP�ryh SUBJECT: Resolution No. 2018-267, approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2018-2019, declaring the intent to levy and collect assessments, and setting a time and place for a Public Hearing SUMMARY This item adopts a resolution approving the Engineer's Report; declares the intention to levy and collect assessments, and set a date and time for a public hearing for the Citywide Park Maintenance Assessment District for FY 2018-2019. The recommended hearing date is July 18, 2018. FISCAL IMPACT The following table summarizes the District revenue and expenditure status: The total cost of the District for FY 2018-2019 is estimated to be $802,824. The City anticipates revenue of $749200 from the FY 2018-2019 Citywide Park Maintenance Assessment District. A General Fund transfer of $53,624 will be included in the recommended FY 2018-2019 budget to cover the District shortfall. RECOMMENDATION Staff recommends that the City Council adopt Resolution No. 2018-267 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2018-2019, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING:' Resolution No. 2018-267 PMD Engineer's Report Page 2 LEGAL REVIEW Due to the recurring and unchanging nature of this item additional legal review is not required. BACKGROUND The purpose of the Citywide Park Maintenance Assessment District (PMD) is to serve as mechanism for the financing of operations and maintenance associated with City Parks. It is recommended that the City continue these parks maintenance programs and fund them through special assessments provided by the PMD. In 1996, City of Baldwin Park property owner's approved the formation of a Park Maintenance Assessment District to financially support these programs, and the PMD's formation was established in conformance with Proposition 218 On March 21, 2018 the City Council approved a resolution which authorized initiating the FY 2018-2019 PMD and ordered the preparation of the Engineer's Report. ATTACHMENTS 1) Resolution No. 2018-267 2) PMD — Engineers Report ATTACHMENT 1 Attachment 1 RESOLUTION NO. 2018-267 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2018-2019, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a diagram of the Maintenance District and an assessment relating to what is now designated as: CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT (Hereinafter referred to as "District"); and WHEREAS, this City Council has now carefully examined and reviewed the Report as presented and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the Report as presented, consisting of the following: a. Plans and Specifications b. Estimate of the Cost c. Diagram of the Maintenance District d. Assessment of the Estimated Cost is hereby approved and is ordered to be filed in the office of the City Engineer as a permanent record and to remain open for public inspection. SECTION 3. That it is the intention of the City Council, consistent with the public interest and convenience, to levy and collect annual assessments for FY 2018-2019 for the construction and continued maintenance of certain public facilities within the Citywide Park Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. Resolution No. 2018-267 Page 2 of 3 SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, July 18, 2018, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest, convenience, and necessity require the improvements. SECTION 5. That the City Clerk is hereby authorized and directed to publish a copy of this Resolution in the San Gabriel Valley Examiner, a newspaper of general circulation in said City; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, protest procedure, documentation and/or information of a procedural or technical nature, the public's attention is directed to the office listed below as designated: Sam Gutierrez, Interim Director of Public Works / City Engineer City of Baldwin Park (626) 813-5255 SECTION 7. That the City Clerk shall certify to the passage and adoption of the Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's Report. Resolution No. 2018-267 Page 3 of 3 PASSED, APPROVED, AND ADOPTED this 20- day of June 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-267 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK ATTACHMENT 2 CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT ASSESSMENT ENGINEER'S REPORT PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972, PART 2 DIVISION 15 OF THE STREETS AND HIGHWAYS CODE, ARTICLE XIII.D. OF THE CALIFORNIA CONSTITUTION AND THE PROPOSITION 218 OMNIBUS IMPLEMENTATION ACT (GOVERNMENT CODE SECTION 53750 ET SEQ) Fiscal Year 2018-19 Prepared for: � HU OF � nei V GABRIEL hyo ✓ALLEY kD JANA3 CITY OF BALDWIN PARK DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION Prepared bv: Community Economic Solutions May 7, 2018 City of Baldwin Park Citywide Park Maintenance Assessment District Page i CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FISCAL YEAR 2018-19 The Streets and Highways Code, Part 2, Division 15, Article 4, commencing with Section 22565, directs the preparation of the annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements described herein. SECTION DESCRIPTION PAGE ExecutiveSummary .......................................................................................... 1 Report................................................................................................................ 2 Part A - Plans and Specifications for the Improvements .................................. 4 Part B - An Estimate of the Costs of the Improvements ................................... 5 Part C - A Diagram for the Assessment District ............................................... 6 Part D - An Assessment of the Estimated Costs of the Improvements............ 7 Part E — Property Owner List and Assessment Roll ....................................... 15 parkreportlMfinal Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 1 EXECUTIVE SUMMARY The purpose of the Citywide Park Maintenance Assessment District is to generate revenues for the financing of the installation, maintenance and servicing of parks and recreational improvements, and certain facilities directly in support of such improvements and programs. Based on the provisions of the Landscape and Lighting Act of 1972, Article XIII.D. of the California Constitution (Proposition 218), and the Proposition 218 Omnibus Implementation Act, Baldwin Park property owners approved the formation of a Citywide Park Maintenance Assessment District and established assessments thereof beginning in Fiscal Year 1997-98. In June 2002, the City was unable to obtain the necessary property owner approval to increase the assessment rates to cover the increased costs of park maintenance. Consequently, the General Fund has been subsidizing the differences between the actual cost and the revenue from the assessment. This report is pursuant to and in compliance with Articles XIII.0 and XIII.D of the California Constitution and the Landscaping and Lighting Act of 1972. Based on the findings in this report, the assessment roll is generated wherein each Assessor's Parcel Number in the City of Baldwin Park is identified along with the amount assessed for the Park Maintenance Assessment District for Fiscal Year 2018-19. The assessment roll is included as part of this report, but is not bound herein. For Fiscal Year 2018-19, the Citywide Park Maintenance Assessment District is proposed to generate revenue of approximately $749,200, while the cost of park maintenance is budgeted at $802,824. The difference of $53,624 will be covered by a contribution from the City's General Fund of $53,624 less any beginning fund balance in the Park Maintenance Assessment District Fund. The City has made an effort to reduce this program's impact on the General Fund, and over the last several years the City has steadily reduced park maintenance costs. The General Fund contribution is for general benefits and is not assessed. The proposed Fiscal Year 2018-19 assessments are 3.785% higher than last year based on the CPI adjustment allowed by the Citywide Park Maintenance Assessment District during its formation. DISTRICT FINANCIAL SUMMARY FY 2018-19 Beginning Fund Balance (July 1, 2018) Estimated Resources Assessment District Revenue + Delinquencies FY 2018-19 City Contribution - General Fund, FY 2018-19 Total Estimated Funds Available, FY 2018-19 Projected Liabilities Park Maintenance and Operation OH & Transfers In/Out Total Projected Liabilities, FY 2018-19 Ending Fund Balance (June $0 $749,200 $53,624 $802,824 $802,824 $0 $802,824 parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 2 FISCAL YEAR 2018-19 CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Whereas the Council of the City of Baldwin Park, California, did, pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of the State of California, adopt the Resolution of Initiation ordering the preparation and filing of the Assessment Engineer's Report in accordance with Chapter 1, Article 4 commencing with Section 22565. Section 22567 directs that the report shall refer to the City of Baldwin Park Citywide Park Maintenance Assessment District (the "Assessment District") by its distinctive designation, specify the fiscal year to which the report applies, and, with respect to that year, shall contain all of the following: Part A - Plans and specifications for the improvements. Part B - An estimate of the costs of the improvements. Part C - A diagram for the assessment district. Part D - An assessment of the estimated costs of the improvements. A preliminary report is then filed with the City Clerk in accordance with Section 22623 for submission to the legislative body. The legislative body may approve the report as filed, or it may modify the report and approve it as modified. Now, therefore, the following Assessment Engineer's Report is hereby submitted consisting of five (5) parts as follows: PART A: PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS This part contains the plans and specifications which are required to show and describe the existing and proposed improvements in accordance with Section 22568. The plans and specifications need not be detailed, but shall be sufficient if they show or describe the general nature, location, and extent of the improvements. If the assessment district is divided into zones, the plans and specifications shall indicate the class and type of improvements to be provided for each such zone. The Plans and specifications for the improvements listed in Part A are on file with the City Engineer. Such plans and specifications are incorporated herein by reference. PART B: AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS This part contains an estimate of the costs for maintenance of the improvements within the District for Fiscal Year 2018-19 pursuant to section 22569, including incidental costs and expenses in connection therewith. This estimate is on file with the City Engineer. The estimate of the costs of the improvements for the fiscal year shall contain estimates for all of the following: (a) The total costs for improvements to be made that year, being the total costs of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including all incidental expenses. (b) The amount of any surplus or deficit in the improvement fund to be carried over from a previous fiscal year. (c) The amount of any contributions to be made from sources other than assessments levied pursuant to this part. parkreportlMfinal Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 3 (d) The amount, if any, of the annual installment for the fiscal year where the legislative body has ordered an assessment for the estimated cost of any improvements to be levied and collected in annual installments. (e) The net amount to be assessed upon assessable lands within the assessment district, being the total improvement costs, as referred to in subdivision (a), increased or decreased, as the case may be, by any of the amounts referred to in subdivision (b), (c), or (d). PART C: A DIAGRAM FOR THE ASSESSMENT DISTRICT This part incorporates, by reference, the "Assessment Diagram", which is a diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District in accordance with Sections 22570 and 22571. The diagram for an assessment district shall show (a) the exterior boundaries of the assessment district, (b) the boundaries of any zones within the district, and (c) the lines and dimensions of each lot or parcel of land within the district. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The Assessor's maps and records are incorporated by reference herein and made part of this Report. PART D: ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District in accordance with Section 22572. The assessment shall refer to the fiscal year to which it applies and shall do all of the following: (a) State the net amount, determined in accordance with Section 22569, to be assessed upon assessable lands within the assessment district, which shall include an amount sufficient to pay the principal and interest due during the fiscal year from each parcel on any bonds or notes issued pursuant to Section 22662.5. (b) Describe each assessable lot or parcel of land within the district. (c) Assess the net amount upon all assessable lots or parcels of land within the district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements. According to Section 22573, the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net amount to be assessed upon benefited lands within the Assessment District. parkreportlal9final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 4 PART A PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS The facilities, which have been constructed within the City of Baldwin Park, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FISCAL YEAR 2018-19 The items that may be funded through the District are defined in the Landscaping and Lighting Act of 1972 (the Act) as Improvements. The Act defines Improvements to include the installation, maintenance and servicing of several types of landscaping and park and recreational improvements and facilities as shown below. However, the District can only assess for the special benefit that can be shown to be conferred from these improvements to the properties in the District. Installation ■ The installation or planting of landscaping. ■ The installation or construction of statuary, fountains and other ornamental structures and facilities. ■ The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. ■ The installation of park or recreational improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage; lights, playground equipment, play courts and public restrooms. ■ The acquisition of land for park, recreational or open -space purposes. ■ The acquisition of any existing improvement otherwise authorized. Maintenance Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: ■ Repair, removal or replacement of all or any part of any improvement. ■ Providing for the life, growth, health and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or injury. ■ The removal of trimmings, rubbish, debris and other solid waste. ■ The cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing Servicing means the furnishing of electric current, or energy, or other illuminating agent and water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any improvements. Plans and specifications of the improvements within the District are on file in the office of the City Engineer and are incorporated herein by reference. Maps showing the location of parks within the District are on file in the office of the City Clerk and incorporated herein by reference. parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 5 PART B AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS The estimated cost of the construction, operation, servicing and maintenance of the improvements for Fiscal Year 2018-19, as described in Part A, are summarized herein and described below. All costs include administration and utilities where applicable. CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FY 2018-19 Budget FY 2018-19 Beginning Fund Balance (July 1, 2018) $0 Estimated Revenues Assessment Revenue $749,200 General Fund Contribution $53,624 Total Revenue $802,824 Total Estimated Funds Available, FY 2018-19 $802,824 FY 2018-19 Projected Expenditures Park Maintenance and Operation $802,824 Total Projected Expenditures, FY 2018-19 $802,824 FY 2018-19 Operating Reserve / Deficit $0 Projected Ending Fund Balance (June 30, 2019) Beginning Fund Balance $0 Revenues $802,824 Expenditures $802,824 Projected Ending Fund Balance (June 30, 2019) $0 The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 6 PART C A DIAGRAM FOR THE ASSESSMENT DISTRICT The diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District is required in accordance with Sections 22570 and 22571. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The City of Baldwin Citywide Park Maintenance Assessment District includes all parcels of land within the City's corporate boundaries. Reference is made to the Los Angeles County Assessor's maps for a detailed description of the lines and dimensions of all parcels within the District. A map showing the exterior boundaries of the District is on file in the City Clerk's Office and incorporated herein by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and records are incorporated by reference herein and made part of this report. parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 7 PART D ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS GENERAL Section 22573 of the Landscaping and Lighting Act of 1972, being Part 2, of Division 15 the State California Streets and Highways Code, states that, "the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements." As the assessments are levied on the basis of benefit, they are not a tax, and therefore, are not governed by Article XIIIA of the California Constitution. As a result of the passage of Proposition 218 by voters on November 5, 1996, Articles XIIIC and XIIID have been added to the California Constitution. The new procedural and approval process outlined in these Articles applies to new assessment districts and increased assessments. In addition, properties owned by public agencies, such as a city, county, state or the federal government, must now be assessed by law unless it can be demonstrated that they receive no special benefit. Specifically, the assessment methodology for the Citywide Park Maintenance Assessment District will have to: ■ Demonstrate special benefit to assessed parcels over and above the benefits conferred on the public at large: "Special benefit" means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute "special benefit'. " ■ Separate the general benefits from the special benefits conferred to parcels: "Only special benefits are assessable, and an agency must separate the general benefits from the special benefits conferred on a parcel. " ■ Determine the special benefit that should be attributed to public agency parcels within the new District boundary: "Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that such publicly owned parcels in fact receive no special benefit. " ASSESSMENT METHODOLOGY The District assessment is based on land use such that property owners are assessed in proportion to the special benefits received. The land uses defined below are descriptive of all parcels expected to exist in the City of Baldwin Park in Fiscal Year 2018-19. In the event there is a question regarding the land use designation of any parcel in the District, the City Engineer will be responsible for administratively assigning one of the land uses listed below. parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 8 TABLE 1— FY2018-19 LAND USE DEFINITIONS Land Use Code Land Use Description SFR Single family residential parcels CONDO Condominium or town home parcels MFR Multiple family residential parcels (2 dwellings or more) MH Mobile homes or Mobile Home Parks NONRES Commercial and industrial parcels INSTITUTION Institutional — Parcels owned by non-profit organizations VACANT Parcels without a building or similar structure - designated for each land use GOVT Parcels owned by a public agency EXE Parcels exempt from the assessment, because they do not benefit from park maintenance (sliver, open space, common area, railroad, or utility easement parcels) SPECIAL BENEFIT ANALYSIS Articles XIIIC and XIIID of the California Constitution require that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Articles provide that only special benefits are assessable. The general benefits must be separated from the special benefits conferred on a parcel, a special benefit being a particular and distinct benefit over and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit. The Open Space Element within the General Plan for the City of Baldwin Park notes that the City is almost completely built out, and open space is limited to existing parks, school grounds, utility rights-of-way, and water channel areas. Within the City, over 530 acres of these properties are designated as open space. Baldwin Park offers five City parks and seventeen school playgrounds for recreation. In 1996, Morgan Park underwent a 2.5 acre expansion, where a new Community Center and Senior Center were built. In 2005, Barnes Park, located in the southwest quadrant of the City, was completely renovated and a 3,300 square foot recreation center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility adjacent to City Hall was completely renovated, and the Senior Center underwent a 3,500 square foot expansion to create additional meeting space, restrooms and reception area. In 2009, new playground equipment was installed in Morgan Park and in 2010 that same play area was upgraded with recreation water features and public art amenities. parkreportlMfinal Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 9 Morgan Park offers the most activities of any recreation area in the City, including boxing, horseshoes, basketball and volleyball. Morgan Park is centrally located; with the other City parks located south and west near the City's periphery. The area north of Los Angeles Street contains six elementary school sites, but no parks. About 60 percent of Baldwin Park's City park area is located south of Ramona Boulevard. Baldwin Park's recreation facilities and parks are vital to the community, especially for the high- density residential developments, which do not provide adequate play areas for their residents. Upon full build -out, it is expected that the City will have a ratio of 3 acres of parks, including school areas, for each 1,000 residents. This ratio is well within the National Recreation and Parks Association recommended standard of 2.5 acres per 1,000 residents. The majority of the City's parkland is under the control of the Baldwin Park Unified School District, with the City controlling 10 percent of the total parkland. Parks and recreational activities are managed by the City of Baldwin Park through a division of the City organization. As such, all parks administration and planning are centralized while recreational activities are conducted on a community -wide basis to take advantage of existing park facilities. This approach promotes the parks as a system or network to be used on a Citywide basis, rather than on a service radius basis which may be more common in other jurisdictions. All of the parks and recreational facilities are equally accessible to all the properties in the District. The maintenance of parks and recreational improvements provide'a particular and distinct special benefit to parcels within the District. The desirability of parcels within the District is specifically enhanced by the presence of well-maintained parks and recreational facilities which are available for the use and enjoyment of residents, customers, clients, employees and visitors of the assessed parcels. The presence of properly maintained parks readily accessible to properties within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements while avoiding the expense of privately installing and maintaining similar improvements. Only the parks summarized in this Report are funded through the District. The other open space areas that contribute to the open space element of the City are funded separately. The location of all the parcels in the District was found to be within 1 3/4 miles of at least one park, and 3/4 mile of at least one recreational facility in the District. Although some properties in the District are within 3/4 mile of more than one park, it was determined that residents cannot use the facilities of more than one park at one time, so the assessment rates are established at a uniform level throughout the District. In addition to providing opportunities for recreational use, the proper maintenance of park and recreational facilities improves the aesthetics of parcels within the District. Proper maintenance of landscaping reduces pollution and noise, provides for open space and the planting of otherwise barren areas, and reduces property -related crimes within the District, especially vandalism, through the removal and abatement of graffiti. The U.S. Department of the Interior, National Parks Service, in a publication of June 1984, concluded that, "An investment in parks and recreation helps reduce pollution and noise, makes communities more livable, and increases property value." All of the above benefits contribute to a specific enhancement of the quality of life and property values related to each of the assessable parcels within the District. parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 10 In addition, the operation and maintenance of the City's parks confers a particular and distinct special benefit upon assessed parcels within the District, as follows: ■ The proper maintenance of parks and appurtenant facilities specially benefits parcels within the District by improving the physical and visual environment and making the District area more desirable. ■ Parcels within the District are specially benefited when public infrastructure including parks are in place, safe, clean and well maintained. • The proper maintenance of parks by the District provides increased District -wide attractiveness to prospective buyers. ■ The desirability of parcels within the District is specifically enhanced by the presence of well- maintained parks which are available for the use and enjoyment of the property owners and the visitors of the assessed parcels. ■ Having properly maintained parks readily accessible to properties within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements. ■ The proper maintenance of landscaped parks provides increased attractiveness of the District as a place to live, work and do business. ■ Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on properties within the District. GENERAL BENEFIT ANALYSIS In addition to the special benefits received by the parcels in the District, there are general benefits conferred on the public at large by the maintenance, operation and servicing of park and recreational facilities. Census data and socio-economic characteristics for the City of Baldwin Park would generally indicate a higher than average park usage by local residents. The higher densities and a greater number of persons per household as documented by census data would indicate a higher than average special benefit from the funded park improvements. Additionally, in higher density areas such as the District, the value of the open spaces afforded by parks is at a particular premium. However, parks and recreational facilities are an important part of any thriving community. The general benefit arising from the park and recreational improvements can be measured by examining the usage of the facilities by the public at large. Each park has been examined to determine the average number of registrations received by the Recreation and Community Services Department for individuals or teams from outside of the District boundaries. The percentage of out - of -district registrations to total registrations is used to determine that portion of the park budget related to general versus special benefit. City staff has determined that out -of -District registrations equal approximately 15 percent of all registrations. Thus, 15 percent of the assessment budget will be assigned as general benefit. In addition, the City has elected to contribute an additional amount over and above the 15 percent level in order to maintain assessments at approximately the same amount as in prior years. FORMULA The formula recognizes that properties have different levels of benefit depending upon the typical population associated with the type of land use. The formula considers these differences and fairly distributes the special benefit among all residential parcels and lots within the District. Each of the special benefits identified above in "Special Benefit Analysis" are considered to benefit each parcel in proportion to the typical population associated with the parcel's land use as reported by the City of Baldwin Park Planning Division. parkrepoftlMfinal Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 11 In order to establish the proportionate share of benefit from any one parcel of land in relation to the total benefit to the District, it is necessary to establish a benchmark to relate that one parcel to all others. This benchmark is called the Equivalent Dwelling Unit. The District uses a single family residence as the benchmark Equivalent Dwelling Unit. All other land uses, as represented on the County Assessor's master property file, will be compared to the benchmark of the Single Family Residence to gain a comparative Equivalent Dwelling Unit ("EDU") based on population data as found in the 1990 Census Data for Baldwin Park, as provided by the City of Baldwin Park's Planning Division. Following is a discussion of EDU values for each type of land use within the Assessment District. The EDU values for condominiums, multi -family and mobile homes are based upon a comparison of the average population per household for single-family residences versus the average household population in condominiums, multi -family and mobile homes. The calculation of each EDU value is shown below: For Single Family Residential: Single family population per household 4.06 Single family population per household 4.06 = 1.00 EDU's/unit For Condominium Residential: Condo population per household 3.75 Single family population per household 4.06 = 0.92 EDU's/unit For Multi -Family Residential: Multi -family population per household 4.25 Single family population per household 4.06 = 1.04 EDU's/unit For Mobile Home Residential: Mobile Home population per household 2.03 Single family population per household 4.06 = 0.50 EDU's/unit The EDU values for commercial, office, business and industrial land uses ("non-residential") are based on a comparison of the typical single family lot acreage versus the actual size of the non- residential use. Special benefit to non-residential parcels results from the use of recreational facilities by employees and customers, which generally increases in number as the parcel size increases. Therefore, the assessment on non-residential property is based on acres, as opposed to residential parcels which are based on dwelling units. Within the District, the typical single-family parcel size is 8,500 square feet. Approximately 20 percent of each acre of residential land, on average, is dedicated for streets and other public uses resulting in a net acreage available for the subdivision of approximately 4.10 lots per acre, which is rounded down to 4 lots per acre. Therefore, using the single family residence as a base, an acre of non-residential property receives the same number of EDU's as an acre of residential property, that is, 4 EDU per acre. Non-residential lots C 4 lots per acre Single family EDU @ 1.00 per lot = 4.00 EDU's /acre Furthermore, non-residential parcels more than half an acre and less than an acre is assigned a minimum of 4 EDU per parcel to reflect the minimum benefit these parcels receive. Non-residential parcels below one-half acre are assigned 50 percent of 4.0 EDU's, or 2.0 EDU's per parcel. The EDU value for the institutional, church, school, college and day care land uses ("institutional") is calculated at one (1) EDU per parcel. This per parcel assessment rather than per acre assessment is in recognition of this land use category's traditionally lower demand for park facilities parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 12 as indicated by the City's Recreation and Community Services staff. In addition, institutional parcels receive less benefit than other non-residential parcels in the District from the operation, maintenance and servicing of parks in the City for several reasons. Institutional parcels function differently than non-residential parcels in that they: 1) typically operate fewer days in the week, 2) generally have an inconsistent number of people using the facilities daily, and 3) have a less intensive use than the property size alone would indicate because in general, the institutional parcels in the District contain large green areas that function as open space. Therefore, the institutional parcels should be assessed at a lower level than the non-residential parcels, and are assigned 1 EDU per parcel. As a result of the passage of Proposition 218, the assessment methodology for the Park Maintenance Assessment District has to determine the special benefit attributable to public agency parcels within the District boundary. Section 4 of the Proposition states, "Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that such publicly owned parcels in fact receive no special benefit. " In comparison to non-residential and institutional parcels, governmental properties also benefit from the proper maintenance of parks, since such parks attract potential customers and employees as shown below. Certain governmental parcels benefit from the District because the proper maintenance, operation and servicing of parks: ■ reduces property -related crimes against properties within the District, especially vandalism, through the abatement of graffiti; ■ improves the aesthetics of public parcels through the proper maintenance of landscaping and the planting of otherwise barren areas; ■ reduces pollution and noise in surrounding areas throughout the provision of open space; and ■ by improving the physical and visual environment and making the District area a more desirable and attractive place to work and do business. Additionally: Having properly maintained parks readily accessible to the public properties means that the public agencies may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements; and Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on public properties within the District. However, governmental parcels receive less benefit than other non-residential parcels in the District from the operation, maintenance and servicing of parks in the City. For instance, a portion of most public properties are used as park and/or recreation areas. This portion of these properties does not benefit from the District improvements because it provides the same use and function that the funded improvements provide. Additionally, governmental properties generally do not benefit from the resale value of their properties. Consequently, the specific benefit of increased property value that is conferred to other properties in the District is not conferred to governmental properties. Therefore, the governmental parcels are assessed at one-quarter the rate of non-residential uses, but as the size of the parcel increases, the benefit increases, and therefore, the assessment amount increases. The special benefit to undeveloped property in the residential, non-residential and institutional land use categories is based on the assumption that such undeveloped property benefits from the ongoing maintenance of recreational facilities because the facilities will be in good and ready condition in the future when the vacant property is developed. For the purposes of this Engineer's parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 13 Report, the special benefit to undeveloped property is assigned a value corresponding to 40 percent of the developed property EDU values for the same land use designations. This discounted value recognizes the reduced current value due to the uninhabited nature of the property. Finally, parcels of raw land and homeowner's association common area are assigned an EDU value of zero (0), based on a projection that these parcels are likely never to develop and therefore will receive no benefit from the improvements. Similarly, railroad right-of-way parcels, public utility right-of-way and well site or reservoir site parcels, water rights parcels, and other similar land uses are also assigned an EDU value of 0, because of little or no possibility for residential or non- residential or institutional development and therefore no benefit. The following table sets forth the population per unit as shown in the 1990 City of Baldwin Park census data, the equivalent dwelling units as discussed above, and the resulting assessment amount per unit, parcel or acre. TABLE 2 -- ASSESSMENT FACTORS Land Use Description Population per Unit Equivalent Dwelling Units Assessment per Unit, Parcel or Acre single Family Residential 4.06/unit 1.00/unit $36.53/unit Vacant Single Family Residential -------- 0.40/parcel $14.61/parcel Condominium 3.75/unit 0.92/unit $33.61/unit Multiple Family 4.25/unit 1.04/unit $37.99/unit Mobile Home 2.03/unit 0.50/unit $18.27/unit Non -Residential > 1 acre 4.00/acre 4.00/acre $146.12/acre Non -Residential > .5 - < 1 acre 4.00/parcel 4.00/parcel $146.12/parcel Non -Residential < .5 acre 4.00/parcel 2.00/parcel $73.06/parcel Vacant Non -Residential > 1 acre ------ 1.60/acre $58.45/acre Vacant Non -Residential >.5 - < 1 acre ------ 1.60/parcel $58.45/parcel Vacant Non -Residential <.5 acre ------ 0.80/parcel $29.22/parcel Institutional 1.00/parcel 1.00/parcel $36.53/parcel Vacant Institutional ------ 0.40/parcel $14.61/parcel Government > 1 acre 4.00/acre 1.00/acre $36.53/acre Government > .5 acre - < 1 acre 4.00/parcel 1.00/parcel $36.53/parcel Government < .5 acre 4.00/parcel 0.50/parcel $18.27/parcel I 0.00/ arcel $0.00/ arcel parkreportlMfinal Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 14 ENGINEERING AND INCIDENTAL EXPENSES All parcels within the District benefit from the ongoing operation of the District. Therefore, all parcels assessed in the District receive a proportional share of the administrative costs for the District based on their assessment for park maintenance. THE MAXIMUM ASSESSMENT AND ANNUAL ADJUSTMENT The Maximum Assessment is the annual assessment shown in the Assessment Roll, on file in the Office of the City Clerk and by this reference incorporated herein. Commencing with Fiscal Year 2006-2007 and for each year thereafter, the assessment for the District is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the change in the Consumer Price Index ("CPI"), All Urban Consumers, for the Los Angeles -Anaheim -Riverside Area from March through March of the previous calendar year. For Fiscal Year 2018-19 the calculation is as follows: March 2016 to March 2017 Consumer Price Index: March 2017: 264.158 March 2016: -254.525 9.633 / 254.525 = 0.03785 * 100 = 3.875% Future annual assessments within this limit may be approved by the City Council without additional property owner ratification. These limits may be exceeded only with a majority property owner approval of either: 1) a supplemental assessment; 2) a revision of or supplement to the maximum assessment and/or adjustment formula, or 3) any other methodology amenable to the property owners within the District boundary. The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2018-19 tax roll. parkreport1819final Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 15 PART E PROPERTY OWNER LIST AND ASSESSMENT ROLL The assessment set forth for each parcel is shown on the Assessment Roll for the District, submitted separately, as "Assessment Roll for City of Baldwin Park, Citywide Park Maintenance Assessment District, Fiscal Year 2018-19", which is incorporated by reference herein and is on file in the office of the City Clerk. The Assessment Roll lists all parcels within the boundaries of the District as shown on the Assessment Diagram, Part F herein, and on the last equalized roll of the Assessor of the County of Los Angeles, which is by reference made part of this report. A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park. parkreport1819final Community Economic Solutions ITEM NO. STAFF REPORT 4 TO: Honorable Mayor and City Council members FROM: Sam Gutierrez, Interim Director of Public Wor DATE: June 20, 2018 SUBJECT: Award of Bid for City Project No. 2018-0221— Bus Stop Improvements Project Phase II SUMMARY This item will authorize the award of contract for City Project No. 2018-0221 — Bus Stop Improvements Project Phase II to Yakar General Contractors, Inc. in the amount of $443,600. This project is listed in the current Fiscal Year 2017/2018 Capital Improvement Program (CIP#91). The project will furnish improvements to twenty-seven (27) bus stop locations within the City of Baldwin Park bus network which will include the newly adopted shelter design with solar powered lighting and new trash receptacles. FISCAL IMPACT There is no impact to the general fund. The following table lists the funds available for the project which is listed in fiscal year 2017/18. Construction Contract $443,600 Total Project Construction Costs $4439600 RECOMMENDATION It is recommended that the City Council: 1. Approve and award the contract to and authorize the Mayor and City work; and 2. Authorize the Finance Director to Acct. #245-50-520-58100-15547. Yakar General Contractors, Inc. in the amount of $443,600; Clerk to execute the contract for the bus stop improvements appropriate funds from Acct. #245-50-551-58100-15625 to BACKGROUND On October 15, 2016 council directed staff to prepare a report to replace or upgrade the bus shelters and replace the existing trash receptacles to provide a general overview of the condition of the city bus stop amenities. On February 2, 2016 the Public Works Director executed a Request for Services (RFS) to prepare the report. On July 19, 2017 a construction contract was awarded for Bus Stop Improvements Phase I, and on January 17, 2018 council accepted the project and filed a Notice of Completion. $195,000 Pro A — Fund #244 CIP #91 Pro C — Fund #245 $150,000 Appropriate Prop C — Fund #245 (Transfer from Acct. #245-50-551- 58100-15625 to Acct. #245-50-520-58100-15547 $98,600 Total Available Budget $443,600 Construction Contract $443,600 Total Project Construction Costs $4439600 RECOMMENDATION It is recommended that the City Council: 1. Approve and award the contract to and authorize the Mayor and City work; and 2. Authorize the Finance Director to Acct. #245-50-520-58100-15547. Yakar General Contractors, Inc. in the amount of $443,600; Clerk to execute the contract for the bus stop improvements appropriate funds from Acct. #245-50-551-58100-15625 to BACKGROUND On October 15, 2016 council directed staff to prepare a report to replace or upgrade the bus shelters and replace the existing trash receptacles to provide a general overview of the condition of the city bus stop amenities. On February 2, 2016 the Public Works Director executed a Request for Services (RFS) to prepare the report. On July 19, 2017 a construction contract was awarded for Bus Stop Improvements Phase I, and on January 17, 2018 council accepted the project and filed a Notice of Completion. Award of Contract Bus Stop Improvements, Phase II Paee 2 On August 2, 2017 the City Council approved the 2017/2018 CIP Budget which included funding appropriations for bus stop improvements comprised of Prop A and Prop C funds. This is the second phase of bus stop improvements and will furnish an additional twenty-seven (27) new shelters to the City of Baldwin Park bus network. DISCUSSION On April 19, 2018 a total of three (3) bids were received and checked for errors, and all were determined to be valid. The following is a summary of bids received. Bids Received 1 Yakar General Contractors Covina, CA $691,300.00 2 FS Contractors Sylamar, CA $918,250.00 3 Access Pacific Pasadena, CA $947,339.71 The lowest responsive and responsible bid was from Yakar General Contractors, Inc., of Covina CA. However, the lowest bid exceeded the budgeted amount for the project. A reduction of scope in the amount of $247,700 was negotiated with the contractor to bring the project within budget. This was achieved by removing at total of twelve (12) shelters from the improvements. These improvements will be moved to future bus stop enhancement projects. If awarded, the project will be awarded for the negotiated amount of $443,600. Staff has checked and verified references and recommends that the City Council move forward with the award of contract for this project. If awarded, the construction work will commence in the 1St week of July 2018 and will be completed by October 2018. LEGAL REVIEW None Required. ATTACHMENTS None Required STAFF REPORT TO: FROM: DATE: SUBJECT: ITEM NO. 16 Honorable Mayor and City Council members Sam Gutierrez, Interim Director of Public Work June 20, 2018 Accept and Authorize the Filing of a Notice of Completion — City Project No. 2018-0239 — Concrete Improvements Project SUMMARY This item will accept the work completed for City Project No. 2018-0239 - Concrete Improvements at Various Locations, close the contract, and authorize the filing of a Notice of Completion with the County Clerk. This project rehabilitated twenty-five locations of damaged concrete to improve safety for pedestrians and street users. The improvements consisted of removing and replacing concrete sidewalks, cross -gutters, curb & gutters, and asphalt sections. During construction, at best judgement from staff, sections of concrete sidewalk and curb & gutter were added to meet current ADA standards and slopes for drainage. FISCAL IMPACT There is no impact to the general fund. The project is a part of the FY 2017/18 Capital Improvement Program which included funding appropriations for concrete improvements. Funding is comprised of Prop C, TDA Article 3, and Measure M funds. Funding for this project is as follows: Construction Contract $55,050 $14,000 $500 Fund 245 — Prop C, Acct. # 245-50-520-58100-15714 CIP 19 Fund 243 — TDA Article 3, Acct. #243-50-520-58100-15714 $2,061 Appropriate Fund 255 - Measure M (Transfer from Acct. # 255-50-551- $20,964 58100-15625 to Acct. # 255-50-520-58100-15714) Appropriate Fund 243 — TDA Article 3 (Transfer from Acct. #243-50- $28,000 520-58100-15538 to Acct. #243-50-520-58100-15714) Total Funds $65,025 Construction Contract $55,050 Change Order No. 1 $500 Change Order No. 2 $9,475 Total Project Costs $65,025 RECOMMENDATION It is recommended that the City Council: 1. Accept the construction improvements by Gentry General Engineering, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the appropriation of funds in the amount of $20,964 from Acct. #255-50-551-58100- 15625 to Acct. #255-50-552-58100-15714 and $28,000 from Acct. #255-50-551-58100-15625 to Acct. # 255-50-520-58100-15714; and 3. Authorize the payment of $3,251.25 in retention funds to Gentry General Engineering, Inc. upon the expiration of the 35 -day notice period. Notice of Completion Concrete Improvements Paee 2 BACKGROUND On August 2, 2017, City Council approved the 2017/2018 CIP Budget — CIP No. 19 which included funding appropriations for concrete improvements comprised of Prop C and TDA Article 3 funds. This project is an effort to maintain the City's existing infrastructure, as it's required by the American Disability Act (ADA) to continually replace or improve infrastructure that no longer meets current ADA standards. The last project that addressed only damaged sidewalk and concrete groundwork was back in May of 2013. Staff advertised the Notice to Bidders on March 29-. On April 24m, 2018 Staff received a total of seven (7) bids. On May 2nd, 2018 City Council awarded the contract to the lowest responsive and responsible bid which was from Gentry General Engineering, Inc. of Rancho Cucamonga, CA. Construction of improvements commenced on May 21-,2018. DISCUSSION The project consisted of removing and replacing areas of damaged sidewalk, curb & gutter, cross - gutters, and damaged asphalt that has been lifted by tree roots. At some locations, the subgrade was removed and replaced, roots were cut, and the section replaced. The work was performed at twenty-five (25) locations city wide. During construction there were several locations that needed more sidewalk replacement than originally planned. This was to meet a 2% fall required by current ADA standards. Additionally, there were locations with curb & gutter that needed additional quantities to meet minimum drainage standards. A majority of the extra quantities of sidewalk were along Francisquito Avenue in front of Sierra Vista High School, and adjacent to existing sidewalk on Ramona Boulevard and Pacific Avenue. Change Orders are here shown: LEGAL REVIEW None Required. ATTACHMENTS 1. Balance sheet 2. Notice of Completion $500 1 C.O. for adjusting five water meter boxes apart of a significantly lifted sidewalk. 2 Balance Sheet — final quantity adjustments $9,475 Total $9,975 LEGAL REVIEW None Required. ATTACHMENTS 1. Balance sheet 2. Notice of Completion ATTACHMENT 1 0 o 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 o ui ui o ui Ln o Ln o Ln V) O r r r` O n 1A N a M N O N I cD N M Of (n m C7 O O (n r Ln In (O 69 fA Hi1 fA cql 14,91fR V 41 �+' w OO O Cl O =00 000 O C400�_t` O 7 O M M 0 r M ci Cl CD r O O O O O O 0 O 10 t0 O l0 O T M 0 0 O V O M P. N Lo NMrMN O H fA fA 69 69 K3 ffi O p 0 0 0 d f O O O O O w 3 In p� r M T 01! � Cl) � r N V CD O O O O O O miN (OC 60n T O O O m (q N O h V U') v O r m N (0 0 (n O d H E9 69 1601 69 ffi (a 00000 0 L6 r,: L6 ori ori o Cow Cy m (p T T `O c a` ff3 fA 69 fR 69 fA �ro0oo V O N O In 00 a C T M�COO W M LL LL U- LL J (n co (o fn J N L C L6 0 cc z CD j L N co O x N co O O to m UU)00 f0f6 — — f0 _ f6 _ (0 _ ` > > > > > ll. E E E E It 'C N M In Q }� O m O ATTACHMENT 2 RECORDING REQUESTED BY: CITY OF BALDWIN PARK WHEN RECORDED MAIL TO: Name CITY OF BALDWIN PARK Address 14403 E. Pacific Avenue Baldwin Park State, Zip CA, 91706 APN: N/A NOTICE IS HEREBY GIVEN THAT: NOTICE OF COMPLETION 1. A certain work of improvement on the property hereinafter described and known as: Project No. 2018-0239 - Concrete Improvements, Various Locations City Wide for the City of Baldwin Baldwin Park and was ACCEPTED by City Council on June 20, 2018. 2. The FULL NAME of the OWNER is City of Baldwin Park 3. The FULL ADDRESS of the OWNER is 14403 E. Pacific Avenue, Baldwin Park, CA 91706 5. A work of improvement on the property hereinafter described was COMPLETED on May 18, 2018 6. The work of improvement completed is described as follows: Concrete Improvements 7. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Gentry General Engineering 8. The street address of said property is Various Locations in the City of Baldwin Park The undersigned, being duly sworn Engineering Official of the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. By: David. Lopez Associate Engineer Date: I certify (or declare) under penalty of perjury that the foregoing is true and correct. Date Place of Execution Signature ITEM NO. STAFF REPORT $� TO: Honorable Mayor and City Council members FROM: Sam Gutierrez, Interim Director of Public Wor DATE: June 20, 2018 SUBJECT: Accept and Authorize the Filing of a Notice of Completion — City Project No. 2018-0220 — Residential Street Rehabilitation Project SUMMARY This item will accept the work completed for City Project No. 2018-0220 - Residential Street Rehabilitation, close the contract, and authorize the filing of a Notice of Completion with the County Clerk. This project rehabilitated 375,000 SF of asphalt concrete pavement encompassing eleven (11) segments of residential streets and included one (1) rubberized hot mix asphalt segment along Ramona Boulevard between Maine Avenue and Bogart Street. The project scope was amplified to include a total of ten (10) bulb outs in segments highlighted in the City's Safe Routes to School Master Plan. The bulb outs were constructed for students and persons with disabilities to access the streets safely. Additionally, a Section of the 3200 Block of Cosbey Avenue was rehabilitated to address significantly damaged cross gutter, curb & gutter, and sidewalk that caused flooding along the street. FISCAL IMPACT There is no impact to the general fund. The project is a part of the FY 2017/18 Capital Improvement Program CIP No. 37. Funding is comprised of Prop C, Measure M, and Measure R funds. Funding for this project is as follows: Prop C #245-50-51-58100-15625 $250,000.00 Measure R #254-50-551-58100-15625 $350,000.00 Measure M #255-50-551-58100-15625 $164,092.00 Total Funds $764,092.00 RECOMMENDATION It is recommended that the City Council: 1. Accept the construction improvements by Gentry Brothers, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $37,799.83 in retention funds to Gentry Brothers, Inc. upon the expiration of the 35 -day notice period. BACKGROUND On August 2, 2017, at the regular meeting City Council approved the 2017/2018 CIP Budget — CIP No. 37 which included funding appropriations for street paving improvements comprised of Prop C, $653,070.00 Construction Contract Chane Order No. 1-6 $102,926.57 Total Project Costs $755,996.57 RECOMMENDATION It is recommended that the City Council: 1. Accept the construction improvements by Gentry Brothers, Inc. and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $37,799.83 in retention funds to Gentry Brothers, Inc. upon the expiration of the 35 -day notice period. BACKGROUND On August 2, 2017, at the regular meeting City Council approved the 2017/2018 CIP Budget — CIP No. 37 which included funding appropriations for street paving improvements comprised of Prop C, Notice of Completion Residential Street Rehabilitation Paee 2 Measure M, Measure R, Surface Transportation, Traffic Congestion and Grant funds. This project represents the first of two (2) planned phases for the appropriation. Staff advertised the Notice to Bidders on January 18-. On February 15, 2018 Staff received a total six (6) bids. On February 21, 2018 City Council awarded the contract to the lowest responsive and responsible bid which was Gentry Brothers, Inc. of Irwindale, CA. Construction of the improvements commenced on March 26, 2018. DISCUSSION The project consisted of paving a total of 11 streets primarily in residential areas with the exception of the paving of Ramona Blvd. from Maine Ave. to Bogart Ave. The improvements included cold mill and AC overlay, removing and replacing concrete sidewalk, curb & gutter, replacing accessibility ramps, adjusting sewer and storm drain manhole covers to grade, installing pavement striping and signage and all appurtenant work per the plans and specifications. The scope was increased to include safe routes to school improvements adopted from design recommendations in the City's Safe Routes to School Master Plan which consisted of constructing stamped concrete bulb outs for pedestrian safety. Additionally, a significantly damaged portion of the 3200 block of Cosbey Avenue was added to the project to rehabilitate existing drainage and surface conditions. Change Orders are here shown: Total Approved Budget Savings are $8,095.43. LEGAL REVIEW None Required. ATTACHMENTS 1. Balance sheet 2. Notice of Completion 1 C.O. for installing 10 bulb outs. Seven bulb outs are on Waco St and three $110,770 on Tracy St. The bulb outs consist of additional curb and gutter, drainage boxes, curb ramps, and stamped concrete. A breakdown of the quantities: 537 LF of curb and gutter, 4 drainage boxes, 14 curb ramps, 1128 SF stamped concrete, 7 cross walk striping, AC removals and AC patches. 2 125 LF, 2 -Feet Deep Trench with two (2) conduits; One (1) 1 -inch conduit $12,500 and one (1) 2 -Inch conduit. Wire done by others. 3 Removing and Replacing a damaged curb outlet / drainage box on Waco $5,000 Street 4 Installing a 244 LF concrete v -gutter, 4 -feet wide, 8 inches thick and $12,000 removing and replacing 20 -feet of curb & gutter 5 Removing and replacing 35 LF of curb and gutter, 300 SF of cross gutter, $31,400 320 SF driveway approach, 2400 SF asphalt patch — 3200 Cosbey Ave / Constructing asphalt speed hump at 13342 Earl Avenue 6 Balance sheet — Final Quantity Adjustments $ 68,743.43 Total $102,926.57 Total Approved Budget Savings are $8,095.43. LEGAL REVIEW None Required. ATTACHMENTS 1. Balance sheet 2. Notice of Completion ATTACHMENT 1 C EO N O coQ a E N d O a► Z m N V � d 0 7 .` Ca V mV In O O O O ss O N M O O O O O M r- O r - O O O O O O O r-�ItO O O O OItLLQ O Ln (D O O Lo 00 O O O M M O O O O O M (D O co Lt) O W O O cc O co 1` O O O O d' N r- O) a O C M M f- (D M O "I (C M N LC) CO h co h O Lf) N C Lo O N 7 00 M N C M M Lo N Ln M N d' N co M CO O Lo Lo 0 r - E9 E� EA 69 E9 Efl E9 E d) f 69 E9 E%T E9 E9 K3 fR EA 69 Cfl 69 dT W 69 1-1-1 'O O O C� �ai O O (V O 0 O 0 O 0 0 O a0 0 0 0 0 00 0 0 0 0 O O O O O C m= 3 E R"- 0 0 0 O C;-:rp O O O O O rrr O O r **-COD�CNDrC N M M O Lo 0 0 0 0 0 0 O O O O O N O O O O O M O O 0 0 0 0 0 0 0 0 0 O O h O O O O O �P r+ W 0CD000LOCD00 00 00't 0000 O M O O(DOON 0000 00 00M t-000 O v (� N O O O 00 N O O et Cl Lo 0 0 n Lo O O d• 1` 00 O C 1- r N n r -4 N M O h C N Ld N CO LO r N LO r r r r M� M co O N c' H 69 EFi 69 Ef3 fA ffl ERT (R E9 Efl EFT E9 (FT E9 (i3 6A 69 ERT 61 6111169 69 g�. O CA N 000 0 O 0 0 0 et 0 C— IM 000 0 O 0000000 0 0 0 0 0 D OOO(D 0 0 0000 OOOOr w E O M wtoOr r N NOMpOOrrO 0 O 0 oOC"! M M N r V 0000000000000000 OOOO OR O O O O O O O O O O O O O O O O 0 0 0 0 O ll� a olri0000000000000lri 0000 Om m O N O O O O O O O O O O O O O 1, O O O O qr d Cl 0 0 C N C O C G0 (D O In N 0 0 0 1- Lo 00 � 1` tT C W N O O'i M r r W M N r M 0 00 O N Ln N M CD 0 F d 0 1` N N M r r r r M"T r r r E9 69 E9 E9 ER) E9 E9 Ei9 EfT (ri 69 69 69 69 Vi 6RT v9 FfT 6RT ERT 69 Vi Lo O O O O O O O O Cl O O O O O O O O O O M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O V 0 Ln 001`to 0000 Ln 0 0 0 M OOOC O C7 m d CD OO V X0000 0001 X000 0 LA O O N M't w O O h M 00 � C M N M C C N 0, N CD d r r M 6Ri 69 d9 69 (n 69 GFT 69 d9 69 69 69 Q9} 69 64 64 HT E9 69 69 69 tT O V M 0 0 0 r M O O a c C O (D N O co CD CD v vmCiM C U- Li-�fnUln U (n (n H W W m J m W W W W J W J to o N c q� C0 N .2 3 E N w 3 N C7 N co N O CV U U 'C Q m = j y COQ. U) = `(D L v m Ocp U c > Sa) :o S (n Q-oU o "i a� Q C m= co a m o UcnUU mQ.2 m U v i m Cl [� o �i v (°i v a v p Q N c� w m U Q m m m m rn m c `—° w N a E ii Co o ca o 3 2= SLa 12 J 0) _ O fA (aL���R�.O. t 'O 'O 'O 'O 'O U O �(n Q' Q= L�U� U O LL m d 0) x w a) 0 N C m C m C m C m f0 C C' m E { C> o m o "' C 'O a� o C C m J vv L w L In _ fn a) > N > N > a) > Qq U G > H c o U 2 � LL O > N m it in QE o=g.. in•-•-� C U O 7 J 0== O C c N in UQQ�'a'Q'Q' N N 0) S�' N N O 7 O N r C O cUm fa r N M 14y� (O 4 V O E rNM Lf)(O PCO O) O sk 0080 a 0 �a �k 0 00 C rrr rr V O = �vvv vv � v i ATTACHMENT 2 RECORDING REQUESTED BY: CITY OF BALDWIN PARK WHEN RECORDED MAIL TO: Name CITY OF BALDWIN PARK Address 14403 E. Pacific Avenue Baldwin Park State, zip CA, 91706 APN: NSA NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. A certain work of improvement on the property hereinafter described and known as: Project No. 2018-0220 - Residential Street Rehabilitation, Various Locations City Wide for the City of Baldwin Baldwin Park and was ACCEPTED by City Council on June 20, 2018. 2. The FULL NAME of the OWNER is City of Baldwin Park 3. The FULL ADDRESS of the OWNER is 14403 E. Pacific Avenue, Baldwin Park, CA 91706 5. A work of improvement on the property hereinafter described was COMPLETED on May 18, 2018 6. The work of improvement completed is described as follows: Street Rehabilitation 7. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Gentry Brothers. Inc. 8. The street address of said property is Various Locations in the City of Baldwin Park The undersigned, being duly sworn Engineering Official of the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. By: David Lopez Associate Engineer Date: I certify (or declare) under penalty of perjury that the foregoing is true and correct. Date Place of Execution Signature STAFF REPORT TO: FROM: DATE: SUBJECT: Honorable Mayor and City Council members Sam Gutierrez, Interim Director of Public Works June 20, 2018 (carried over from May 16, 2018) F:2 Approve Final Tract Map No. 74185 3913 Stewart Avenue — For Condominium Purposes SUMMARY This item requests that the City Council authorize the approval of Final Tract Map No. 74185 pursuant to the State Subdivision Map Act and Table 152.10 in the City of Baldwin Park Municipal Code. FISCAL IMPACT The approval of this Tract Map will have no impact fiscal impacts to the City's General Fund. Units proposed to be for sale and market rate, which will increase property tax revenues for the City. RECOMMENDATION Staff recommends that the City Council accept Tract Map No. 74185 and authorize the City Clerk and staff to sign the final map. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The subject property is located on the west side of Stewart Avenue, south of Ramona Boulevard. The Tract Map will subdivide on (1) lot into five (5) lots within the Residential Garden Zone, for the construction of two (2) buildings with two (2) condominiums each and one (1) common lot, pursuant to Section 152.10 of the City's Municipal Code. This development was approved by the Planning Commission on Wednesday, June 22, 2016. Staff has reviewed the Final Map and finds that it substantially conforms to the Tentative Tract Map conditions of approval. ALTERNATIVES A final map that is in substantial compliance with the previously approved tentative map cannot be denied approval (Government Code §66474.1). Further, if the Final Map is not approved at the first meeting or at the subsequent meeting from when the Final Map was presented for approval and the map is in conformance with the requirements of the Subdivision Map Act, the map will be deemed approved (Government Code §66458). Since the map is both in substantial compliance with the previously approved tentative map and it is in conformance with the requirements of the Subdivision Map Act, there is no alternative to approval. ATTACHMENTS 1. Los Angeles County Assessor's Map 2. Final Tract Map 74185 (sheets reduced) ATTACHMENT 1 3 A 0 3 A`d r W S99 �I I o O// Gf fir}. - — — — --I c to c V N I Z C� x'09-1� ra Lsa sF :ce I O CZ/ os 0 3 A`d r W o to c V N 335329 O T` ur,3 J J Q .00 0 0 U N (D ATTACHMENT 2 ACREAGE: 0.41 ACRES -.. _- SHEET i OF 2 SNEm NO. OF LOTS: 1 TRACT NO. 74185 IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BENA A SU1131IMMMON OF A PORTION OF LOT 2, TRACT NO. 718 PER MAP IN BOOK 17, PAGE 17, OF MAPS RECORDER. IN THE OFFICE OF THE COUNTY RE00RIDER OF THE COUNTY OF LOB ANGELES. FOR CONDOMMUM PURPOSES •l�tw1O471wOEMwMa1M9P aAtMONAlt�Ow{MO{i101i�MM1 erawwoo oauaummova 1, so Tom t�llawllMlNwwM/OPMokloowL woutta.�oNNaNrtu�natutmlroerirNrawtl Iffammium a ta�nwPro AIBP t wwattM bn%lmmorLrtwOtMmal nteaNNmM.NtoarwaMOoorastNtotrotaaacoNwoaeortnM�.Motwr >Mmwtlwe,Mwitat'.otwlotnaraavowmrart. s wauawA ammis GS t at�re.Uai20t6 erter4 �tA 1� diel_ htssw Qwo�lc POOaMirlafaMi �RIV� F��w NNONrsI®maaN>xrww �oswEreuratwrNtoeNagq Mrwsuts>�maitwNwaooNarNANPMNaOm�mw /NV IwNONY MtonontuNsrNrrwNaewogn®auvarr�q wananrnravnan ..Y�aai'MA.Nf1�.N,1[I.NaM,,A1,lE.�.1.ai.Ntl�Of YIINN,1! Ptsrw,tgMw.waneoruallowwr. ra�raea+ewnsraNrauNan�ttwNsaasprrtsanranN tollaNYNwlawlrO.fltlE,MeaallllCr. rtmsww 48. 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MwNaM0a,04rM VAVNO wxOcom.GF taMOa4 QAOwaNrom W o we NVAMMIMANIMMMS IIYr1P0919NIN'MO61NtAtab116alMRM114Mrvia OaGIA`copiaYiMwNwr.PaN'AOmwarWvoMOO�IOW M�OlIIOQM1 aAVVMl *M MOMVMN PraIOO.mopmlo0Uf1OMMMI M Nov" MMVKV� GWFIms wa/fAlNlii� ARNvuvv m M now IN SCALE: 1• - 50' TRACT NO. 74185 IN THE CITY OF BALDWIN PARK COUNTY OF LOS ANGELES, STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES PER u - - -- - WEST RAMOPlA SVD— N7S' Y3 5 881.25' R2, R3 � I N7513'55$ 601,22' I I ) 1 N'LY LK OF LOT 2. TR. NO. 718, L18 17/17, Rt n� NOT A PART T OI'' 'PHA SUDIA ISIOI1 sheer 2 Of 2 smm AAE OF OF LOT 2 NO. 718 N.B. 17/17 T RCE 31181L 11 O41Y h_FIE LANE - i2 U N'LY LNE OF LOT 11 1R. NO. 718, NB 17/17 LiqLY a LRE M':TR. NO 49'757 I 1E1 119 -, 3840 tA'lE OF LOT 11 Trio 718 17 17 E5TA8 1 1 S! i THE CDOERLI E OF STEWART NMWE OW MAP OF TRACT NO. t5 24.00. RRNO. 1 PER 49757, N9 1110/37-38 05 WED AS THE 6AZ OF MiAROM Le T13 FOR TW6 MAP, MW FOR THE RECORD DATA FOR T}MS MW } ,v.,. A AIt: OF L7 xmy2n 4X + Ar � La 46.00. N'LY LME Di TRACT ND. 12923 PER Im FD.. i4 L9 W30, 3wn Tt1E F'aLONRRG TRACT WPS, Atl REDOR03 RECORD DATA ES Nffl 0 OF LOS 'err'�' 14.00R1 30' TRACT NO. 718; N® 17/17 N7514'09'E 4 300.00' R3 1 R2 SLY LRE OF LOT 11, TR. NO. 718, N8. 17-17, Rt I \ `6. Q 2 I \ Sa+ a g g IAT 2 R a icy-ge •. I.P. Fi i 5 C 31'iin�r�� _ 2 $ G 1 1, LOT I 8 1-8 �,''� '` S'LY LAE OF TR. NO 42923 wr y$ NOY1I OF 60TZTR NO. 718 L4 _ M83 17 17 ESTAS TWRU FD. / Y } $ \ \ er 1' 0/S PER R3 3W.W' R2 R3 TR 975714'09"E sheer 2 Of 2 smm AAE OF OF LOT 2 NO. 718 N.B. 17/17 T RCE 31181L 11 O41Y h_FIE LANE - SCALE: 1•-50' UNE DATA TAKE U lAw �IMAGF�AtM10 L2 34' 1 U N'LY LNE OF LOT 11 1R. NO. 718, NB 17/17 LiqLY a LRE M':TR. NO 49'757 I 1E1 119 -, 3840 tA'lE OF LOT 11 Trio 718 17 17 E5TA8 1 1 S! THE CDOERLI E OF STEWART NMWE OW MAP OF TRACT NO. t5 24.00. RRNO. 1 PER 49757, N9 1110/37-38 05 WED AS THE 6AZ OF MiAROM Le T13 FOR TW6 MAP, MW FOR THE RECORD DATA FOR T}MS MW } ,v.,. A AIt: OF L7 xmy2n 4X FD La 46.00. L9 W30, 3wn Tt1E F'aLONRRG TRACT WPS, Atl REDOR03 RECORD DATA ES Nffl 0 OF LOS 'err'�' 14.00R1 � TRACT NO. 718; N® 17/17 tU4 1 SLY LRE OF LOT 11, TR. NO. 718, N8. 17-17, Rt `6. I a SCALE: 1•-50' UNE DATA TAKE U lAw �IMAGF�AtM10 L2 34' 1 U 1 THE K MIO OF N1423'209Y AS NOON FOR THE CENTER FOR L4i THE CDOERLI E OF STEWART NMWE OW MAP OF TRACT NO. t5 24.00. 49757, N9 1110/37-38 05 WED AS THE 6AZ OF MiAROM Le T13 FOR TW6 MAP, MW FOR THE RECORD DATA FOR T}MS MW L7 xmy2n 4X La 46.00. L9 Tt1E F'aLONRRG TRACT WPS, Atl REDOR03 RECORD DATA ES Nffl 0 OF LOS 'err'�' 14.00R1 TRACT NO. 718; N® 17/17 tU4 R2 • TW NO:49757, 1W 1160/37- R3 71YCT NO. 42923. LB 1025/80-8i ITEM NO. /3 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Interim Director of Public Wor" LJ ' DATE: June 20, 2018 (carried over from May 16, 2018) / SUBJECT: Approve Final Tract Map No. 75031 Twenty Three (23) Residential Units and One (1) Commercial Unit SUMMARY This item requests that the City Council authorize the approval of Final Tract Map No. 75031 pursuant to the State Subdivision Map Act and Section 152.09 in the City of Baldwin Park Municipal Code. FISCAL IMPACT All units are proposed to be for sale and market rate, which will increase property tax revenues for the City. The project will also increase housing with new residents likely to spend their disposable income within the City. The developer is also required to pay Development Impact Fees. Therefore, the project will not have a negative fiscal impact. RECOMMENDATION Staff recommends that the City Council accept Tract Map No. 75031 and authorize the City Clerk and staff to sign the final map. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND Brandywine Homes, submitted a Tract Map that will create twenty-three (23) attached residential condominium townhome units and one (1) commercial condominium unit within one (1) common lot within the Downtown Transit Oriented Development Specific Plan. The TOD specific Plan was approved by the City Council with an associated Environmental Impact report, which addressed several factors including Traffic. Since the proposed development will consist of a residential component of only 23 dwelling units, no significant impacts to traffic are anticipated beyond those addressed in the TOD Specific Plan. The units will be accessed thru a single driveway with no east bound left turn exiting onto Ramona Boulevard from the same driveway. The sewer plan, SUSMP and grading plans have been submitted and approved. ALTERNATIVES A final map that is in substantial compliance with the previously approved tentative map cannot be denied approval (Government Code §66474.1). Further, if the Final Map is not approved at the first meeting or at the subsequent meeting from when the Final Map was presented for approval and the map is in conformance with the requirements of the Subdivision Map Act, the map will be deemed approved (Government Code §66458). Since the map is both in substantial compliance with the previously approved tentative map and it is in conformance with the requirements of the Subdivision Map Act, there is no alternative to approval. ATTACHMENTS 1. Los Angeles County Assessor's Map 2. Final Tract Map 75031 (sheets reduced) ATTACHMENT 1 om Ong �/W]C70f <a� h Wp O R. t�i.0 U OV On O Oeny SAH BW b 4d4t69 3M� (ld 3NI7 MHL 9w I ZOV Jl MIS d031•A7fj"M mew I f BBN 9 aQaQ30) FNN i 00 m Ll a a 0 O W N IL � d T \ ++ rlwf 69 \ 3AV JNINMOCI TF1 - I R M Z' ATTACHMENT 2 I LOT SHEET 1 OF 4 SHEETS AREA = 66,308 SQ FT TRACT MAP NO. 75031 1.52 ACRES IN THE CITY OF BALDIMN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA THAT PORTIONOF THE RANCHO LA PUENTE, AS SHOWN ON MAP RECORDED IN BOOK 1, PAGES 43 AND 44, OF PATENTS, IN THE OFFICE OF THE REGISTRAR -RECORDER OF SAID COUNTY. FOR CONDOMINIUM PURPOSES OWNER'S STATEMENT SURVEYOR'SSTATEMENT WE HEREBY STATE THAT WE ARE THE DOM OF OR ARE INTERESTED IN THE LANDS INCLUDED WITHIN THE THIS MAP WAS PREPAID BY ME OR UDEN MY OIRECTNN AHD IS BOSED UPON A IID SJ NEY IN CONFORMANCE SUBDIVIISION SHOWN CIL THIS MAP WDM THE OISTINGM BORDER LINES, AND WE CONSENT TO Tiff PREPARATION WIN THE REWREMENM O THE SUBDIVISION MAP ACT AND LOCAL ORDNANCE AT THE NEWEST OF OTY O AN FILM OF SAID MAP ANDSUBDIVISION. BALDWIN PARK. A MUNICIPAL CORPORATION, IN JANIZARY, 2DI& I HEREBY STATE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP; THAT ALL MONUMENTS ARE O THE RE HOW DEDICATE 101 THE CITY O BALDWIN PARK THE EASEMENT FOR PUBLIC ACCESS PURPOSES SIHOWN CHARACTER AND OCCUPY THE POSITIONS 9NCATED OR THAT THEY WILL BE SET N THOSE POSNIOMS MRNN "MON. TWELVE MORT14S FROM THE FILMIC DATE OF TMS MAP; THAT THE MONUMENTS ARE OR WILL BE SUFFICIENT TO ENABLE THE SURVEY TO BE RENAED; THAT TE MINE NOTES FOR ALL CDf MONUMENTS AND FOR ALL CENTERTIE MONUMENTS WILL BE ON FILE IN THE OFFICE OF: THE LDS ANGELES COUNTY SURVEYOR 97M LNE TWELVE MONTHS FROM THE FILING DATE SHOWN HEREON. BALDWIN PAIN 23 OR", LLC NA1�;.I Jc 1 cs- 04-11-2018. L. E308 WAS .DATE T LS EXPIRATION DATE 9/30118 BENEFICIARY WELTS FARO UK NATIONAL ASSODANN, BEIEFCM UNDER A DEED OF TRUST RECORDED MM04 30, 2016 AS NSIRUMENT NO. 2018010145, O OFFICIAL RECORDS, RECORDS O THE LDS ANGELES COUNTY 6Y NAM[ f�j� AGE3r nu ✓" AllarmAllrr- NOTARY ACKNOWLEDGMENT A MOLMRY PUBLIC OR On1ER:OFFICER COMPLETING. THIS CERTIFICATE VERIFIES ONLY THE IDENTITY OF THE NOWUAL WHO SIDED THE DOCUMENT 70 WICK THIS CERTIFICATE S ATTACHED, AND NOT THE STATE OF CALIFORNIA COUNTY OF ON ME. PR LYMWON i/MG�Ay ANbh'.- PERSONALLY WHO PROVED TO ME ON E BARS OF SATISFACTORY EVIDENCE 70 BE THE PERSON(V WR1SE NAME(() IS/ARC SUBSCRIBED TO THE WHIN I STRUMERT AND ACKNOWLEDGED TO ME THAT HE/S fp*& EXECUTED THE SAME N WS/16"M AUTHORIZED CAPACITY(ft AND THAT BY MSS SIGMTURE(1J ON THE INSTRUMENT THE PERSONX% OR THE ENTITY UPON BEHALF O WHK3H THE PERSON(B) ACTED, EXECUTED THE INSTRUMENT. I CERTIFY UNDER PENALTY OF PERJURY TINDER THE LAWS O THE STATE OF CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRIEAND CORRECT. WINE56 MY HIEN OOMnRE eAwMY PRINCIPAL PULE OF BUSRESS ISN PRINTED =COUNTY NY CORMSSKN N0. Aw #yd f4 MY CommissN EXPIRES sill9 NOTARY ACKNOWL:EDGMfNT A NOTARY PLBUC OR OBER OFFIOER COMPLETING TMS =11FDATE VEPNES ONLY THE IDENTITY O THE I DIM IAL. IND SEINED. TINE DODIJI TO WHICH THIS CERTIFICATE IS ATTACHED. AND NOT THE WILINITY OF 19 ROOME STATE OF CALIFORNIA COUNTY O f ON �,My�.�. _BETOE Itl:,r�LL-�dl{,:w.i�i� PERSON _� - WD PROBED TO ME ON TIE SATISFACTORY EMDENCE TO 01 THE PER=#A WHOSE NAME(j) IS/AR SUBSCRIBED TO THE WTMN INSTNMIENT AND ACKNOWLEDGED TO ME THAT HEST AM EXECUTED THE SAE IN MS/NhRf M AUTHORIZED CAPACITY(RD). AND THAT BY HMSO SIGNATURE(t) ON THE INSTRUMENT THE PERSON($). OR THE ENTITY UPON BEHALF OF WHICH THE PER90N(SJ ACTED; EXECUTED THE INSTRUMENT. I CER71 Y LINER PENALTY O PERJURY UNDER THE LAWS O THE STATE O CALIFORNIA THAT THE FOREGOING PARAGRAPH IS TRE AND CORRECT. W7NFSS M;BUSINESS SKINATURE MY PRINCIPAL PLACE O S IN PRINTED NATE COUNTY MY COMMISSION N0. SID MY COMMSAON EVIES SIGNATURE .OMISSION NOTES THE MMNTIRES O THE FOLLOWING NAVE MEN OMITTED UNDER TIE PROVISIONS O THE SUBDIVISION MAP ACT SECTION 6M4.7M (Ax3xA I -1q() THEIR INTEREST IS SUCH THAT IT CANNOT IMEN INTO A FEE M. AND SAID KIM SBBES ARE NDT BY THE LOCAL AGENCY. EAST VINTNER LAND AND WATER COMPANY, HOLDER O AN EASEMENT FOR RIGHT TO CONSTRUCT AND USE A WATER WAY AND INCIDENTAL PURPOSES RECORDED IN BOOK N4 O DEEDS. PAGE 289 O OFFICIAL RECORDS. PACIFIC ELECTRIC RAILWAY COPAFY, A CORPORATION , HOLDER O AN EASEMENT FOR RAILROAD AND INCIDENTAL M R+OSES RECORDED AUGUST 2& 1952 AS BOO( 39723, PAGE 14 O OFFICIAL RECORDS. COUNTY SANITATION DISTRICT AND METROPOLITAN WATER DISTRICT, HOLDER O AN EASEMENT FOR PUBLIC URUTES AND INCIDENTAL KRPb5E5. RECORDED JANE 2, 1965 AS INSTRUMENT NO. 3087 IN BOO( D2925, PAGE 853 O OFMAL. RECORDS BASIS OF BEARINGS THE BMW O NORTH WSS.53" WEST FOR THE CENTERLINE O &NOLLO AVENIB AS SHOWN ON. RECORD O SURVEY 231-87, RECORDS OF LOS MGM DOM WAS USED AS THE SAW OF BEARINGS OF THIS IMP. CITY ENGINEER'S 'CERTIFICATE I HEREBY CERTfY THAT I HAVE EXAM THIS MA; THAT IT CONFORMS SUBSTANTIALLY TO THE. TERTATIW MAP AND ALL APPROVED ALTERATIONS IHETEOF; THAT ALL PROMONS OF SUBDIVISION ORDINAIM OF THE CITY BALDWIN PARK APPLICABLE AT THE.TIME O APPROVAL O THE. TENTATIVE MAP HAW KEN COIRLED WITH; THAT ALL PRO9GS OF SUBDIVISION MAP ACT SECTION 66442(Ax1), (21 AND (3) HAVE BEEN COMPID WITH; THAT I AM SATISFIED THAT TMS MAP IS TECHNICALLY CORRECT WHIN RESPECT TO CITY RECORDS BY: DAIS hn CITY SURVEYOR'S STATEMENT: I HEREBY CERTIFY THAT i HAVE EXAMINED 1MS MAP. THAT IT COMPLIES WITH ALL THE PROMSIOS OF STATE LAW APPLICABLE AT THE TWE O APPROVAL OF THE TENTATIVE MAP; AND THAT I AM SATISFIED THAT IMS MAP IS 1E,FWALLY CORRECT IN ALL RESPECTS NOT CERTIFIED BY THE CITY ENGINEER. BY / " F HAIRY S RVEYOR DAff R.C.E. 33090 E� F 1 CITY CLERK'S CERTIFICATE I HEREBY CERTIFY THAT THE CITY COUNCIL O THE CITY OF MONTEBE(1LO BY NOTION ADOPTED AT ITS SESSION HELD ON THE — DAY O _:, 20-., APPROVED THE AIEXEO MAP, AND HEREBY ACCEPT THE PUBLIC. ACCESS EASEMENT TO THE: CITY OF BWIWIN PAK AS DEDICATED HEREON. CITY CLERK - OTY. OF BALDWN PARK ^- DATE CITY TREASURER'S CERTIFICATE I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED ODER THE AWJSDDIION OF THE CITY OF BALDWIN PARK TO WHICH THE LAND INCLUDED WITHIN INS SUBOV" OR ANY PART THEREOF IS SUBJECT, AND WREN AND WHICH MAY BE PAD IN FULL, HAVE BEEN PAD IN RILL CITY TREASURER - CITY OF BALDWIN PARK DATE CoMMUNIiY DEQ/E OP1&NT bI0_'0%% C'.ri T1WAly- I FNENEfY hN1MYTb11'1816 91YiNrRlq C1AYmRIR tl[,ll'®HRIilti�bil. YB9104 war. IRKP11M/NI1M AMWMWiWE AIJI MW NM ALINbYMY► IW f. •MI M ALPlI I HEREBY CERTIFY THAT SECURrTYYN THE AMOUNT O 9 HAS BEEN FIRED WN THE EXECUTIVE OFFICER. DOM O SUPERASDRS OF THE COUNTY O LOS ANGELES AS SECURITY FOR THE PAYMENT O TAXES AND MAL ASSESSMENTS COUCTED AS TAXES O THE LVID SHOWN CN NAP OF TRACT NO. 73749 AS REGURED. BY LAB. EXECUTIVE. WI ER, .BOARD O SUPEIMORS O THE COUNTY OF LDS. ANGELES, STATE O CALIFORNIA BY DATE DEPUTY I HEREBY CERTIFY THAT ALL CE7RTFICA7ES RAVE BEER FRED AND DEPOSITS HAZE SEEN MAO THAT ARE REQUIRED UNDER THE PROVISONS O SECTIONS 68492 AND 003 O THE SUBDIVISION MAP ACT.. EXECUTIVE OFFICER. BOARD O SUPERVISORS O THE COUNTY OF LDS ANGELES, STATE OF CALIFORNIA se BY ._.._ - DEPUTY DATE : i � nro xz u =nom m m cnx s� ,o ink N N aQ m 1 LOT SHEET 3 OF 4 SHEETS AREA = 66,308 SO FT TRACT MAP NO. 75031 1.52 ACRES IN THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA ---------- --------- r------------------1 I o-- s a I I 1 W I 1 � 1 CI1R1£ TABLE NN£ R1DNA 0FL7A ID18R1 I ` IMN010� NR)NIE , / N7MWE Cs ,m' l WOr ,sY �r Ir , 1� 1 I7 1 1 eyT� I 1 NORTH 1 11E� I _ wou SAEET I 1 _ W GRAPHIC SCALEt j ti 1 1 C �.LO $TR& 1 6mNe89Yg10 -------------NA935'- jlt)_ 1 1 1 r t0G7!' --- ca -ll -.wnftr#' \\��>SEE Ig R -4{A0' I DETAIL A x-47.00' i LOT 1 ;No L sw / 1 ' \ / / NBTJfieT 21.25' 85:17 Nee'Se'!JW 296.04' 1 a 1 02e' 1 1 --SEF DEW A' p���� \ 4 / IW46!'SJ'N e2ees' 111.75' 1 f In 1 1 � 1 1 NMWE , /.� t�0 \ate 1 ---------- --------- o-- s a NOTE: ❑VAA081E WDM EA/W 10 71E CRY OF BUM PAW EOR RRue 0 Amm ixWmn maim 0FIW01L . / N7MWE N1511'Q'!1' V t 4007-� 1 / N7Kd0',3� 1 11 'r 41.40' 1, w / .10.10.07 lNtS,t'e71E L-10.55 _ W / P �---------- heeRi'JS' 1 ' �----- - Nle'Se'0p1/ 72137' / 0�7o's6Y W W il. iKINA7E nM4 W ! 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RP( P"TE WJVEWAY & FW LAW ' — YI4� — —.H.45I NI e! 6A7 91.32'&Y 9.59' 1.221w- 1 d.9797W' E.I I 4t I 1 E y -`z' 18 11 4.71' L4 NWW53w 20U` MSW17E BNM69ir a FIRE tNx I I NB636'53w 296.92' P8.p7 V 489'56'5,317 72.$' —;�' 5A7 ,&70Yd7 �, Iw L5 N3'01'07'E 0.17' W'05• BAMLO S7REET 2 X86.80' C,6 ,A7 95'10'24' IAB' LO I1853553w 41e.9o• CO 3A7 M0700' 4.71' C,9 .: CUM TAME CURVE TABLE LOW TABLE GORR W= DELTA MORI W69E: NMI DELTA I MTN UNE I IXWCTM I LENGTH C3 7A0• 161'4709' t&TP C13 BAD' I 90'00'00• 9.42 L1 N14'4137 2.00' C4 MW 900000 {.71' C14 907 7531'21' &%' L2 N7CM'13'E O.BJ' CS 3.00' 970700 4.71' C15 IAO' IOCA'39' 1.82' LS N6WWw 1.39' CB 6A7 91.32'&Y 9.59' C16 3A7 97WA0' 4.71' L4 NWW53w 20U` C7 31.00' Ir3505 &97 C17 5A7 ,&70Yd7 &99' L5 N3'01'07'E 0.17' Cl 3.07 849116' 4M' C,6 ,A7 95'10'24' IAB' LO I1853553w ISO CO 3A7 M0700' 4.71' C,9 &W Wow 4.71' L7 NW'W'53w 17.07 CIO 9.00' WWW' 9.45 IB NTOI'07'E IOW' 011 JA7 91TWOr 4.71' C12 3A0' OV"' 4.71' ITEM NO. / TO: Honorable Mayor and City Councilmembers FROM: Gustavo Romo, Community Development Director DATE: June 20, 2018 11'"/ SUBJECT: Consideration of an Extension to the December 7, 2016 Bulletin Displays Development Agreement (DA) SUMMARY This report seeks City Council consideration of a six (6) -month extension to the DA for Bulletin Displays that was approved by the City Council on December 7, 2016. FISCAL IMPACT There are no costs to the City as the Developer bares the full costs of any work pertaining to the DA pursuant to a previously approved Reimbursement Agreement. If completed, the billboards will result in significant revenue to the City's General Funds. RECOMMENDATION Staff recommends that the City Council adopt the attached Resolution (Attachment #1) granting Bulletin Displays an additional six (6) months to complete the required due diligence with Caltrans from the expiration date of March 21, 2018 to September 21, 2018. BACKGROUND On January 4, 2018, the City's Chief Executive Officer granted the Developer a sixty (60) -day extension (Refer to Attachment #2) to their DA to complete the declassification of the freeway landscaping within their site locations (Refer Attachment #3, DA, and Exhibit B-1, Schedule of Performance, within the DA). Per the Developer, Caltrans is working with the City's Lobbyist and Assembly Member Rubio's office regarding the landscaping on the wail and Caltrans billboard permits. Caltrans stated they were agreeable to declassify the ivy and to work with the City on wall enhancements if Caltrans received the following two items: (1) The City had to issue a resolution indicating their desire to have the ivy removed and wall enhancements installed and that (2) Caltrans' Outdoor Advertising Department needed to issue a Preliminary Determination report that there are no other issues remaining other than the ivy preventing the issuance of billboard permits. The City approved a resolution on January 30, 2018 and then re -approved the resolution on February 21, 2018 when Caltrans requested corrections. On March 20, 2018, just prior to the extension expiration date of March 21, 2018, Mr. Joaquin from Assembly Member Rubio's office received confirmation from Caltrans via DOT (Department of Transportation) employee, Mr. Anzo, who specifically works for the Outdoor Advertising Department (ODA), that DOT would be moving forward with the landscaping declassification if their Preliminary Review Request to issue a Preliminary Determination indicated that the landscaping was the only issue remaining before issuing permits. Caltrans' Outdoor Department just finished their Preliminary Review Requests and issued Preliminary Determinations that the ivy landscaping was the only remaining issue. The City's Lobbyist and the Assembly Member's office are in the process of scheduling a meeting with Caltrans to inform them that they have fulfilled Extension to Bulletin Displays Development Agreement June 20, 2018 Page 2 Caltrans' two requests. Within the meeting, Caltrans should inform the City that Caltrans will now declassify the ivy and initiate contact with the City to discuss what type of wall enhancements the City desires. Upon following up with the Developer in mid-May and finding out that the landscaping declassification was still in progress, staff discussed the need for an additional extension via the City Council with the CEO and City Attorney. Staff was informed that the intent of the DA Exhibit B 1's language that stated that developer had to get "Caltrans to agree to declassify the landscaping near one or more of the Sites" January 4, 2018 was to obtain actual "approval" from Caltrans on the declassification. However, the Developer understood the language within the Performance Schedule (Exhibit Bl) to mean that Caltrans would agree to move forward with the request, but that it would take much longer than the 60 days granted through the January 4, 2018 extension to obtain approvals from Caltrans. Therefore, staff is requesting consideration of a six (6) -month extension to the DA from March 21, 2018 to September 21, 2018 to give the Developer additional time to obtain Caltrans approval for the landscaping declassification. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Council may choose to not grant any further extensions and find the DA in default. ATTACHMENTS #1. CC Resolution No. 2018-269 #2. January 4, 2019 60 -Day Extension from City CEO #3. December 7, 2016 Development Agreement with Attached Exhibit B-1 (Schedule of Performance) ATTACHMENT #1 CC Resolution No. 2018-269 RESOLUTION NO. 2018-269 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING AN EXTENSION TO THE DEVELOPMENT AGREEMENT FOR BULLETIN DISPLAYS, LLC WHEREAS, on December 7, 2016, the City Council approved a Development Agreement (DA) with Bulletin Displays, LLC to replace a prior Development Agreement dated May 17, 2001 in order to install six (6) new double -sided billboard advertising structures along the north and south side of the 1-10 Freeway; WHEREAS, the Schedule of Performance for the December 7, 2016 DA (Exhibit B-1) states that the Developer shall have one (1) year from the 30th day after the 2"d reading of the DA to get either (a) Caltrans to agree to declassify the landscaping near one or more of the Sites referenced in the DA or (b) Caltrans to agree to enter into a relocation agreement for any one or more of the Sites referenced in the DA; WHEREAS, on January 4, 2018, the City's Chief Executive Officer granted the Developer a sixty (60) -day extension to the DA to complete the declassification of the freeway landscaping within the site locations; WHEREAS, per the Developer, Caltrans is working with the City's Lobbyist and Assembly Member Rubio's office regarding the landscaping on the wall and Caltrans billboard permits. Caltrans stated they were agreeable to declassify the ivy and to work with the City on wall enhancements if Caltrans received the following two items: (1) The City had to issue a resolution indicating their desire to have the ivy removed and wall enhancements installed and that (2) Caltrans' Outdoor Advertising Department needed to issue a Preliminary Determination report that there are no other issues remaining other than the ivy preventing the issuance of billboard permits. WHEREAS, the City approved Resolution 2018-225 on January 30, 2018 to fund the installation and maintenance of the redesigned enhancements of the sound walls, and then re -approved the action on February 21, 2018 via Resolution 2018-229 when Caltrans requested corrections to the resolution; and WHEREAS, Caltrans' Outdoor Department just finished their Preliminary Review Requests and issued Preliminary Determinations that the ivy landscaping was the only remaining issue. The City's Lobbyist and the Assembly Member's office are in the process of scheduling a meeting with Caltrans to inform them that they have fulfilled Caltrans' two requests. Within the meeting, Caltrans should inform the City that Caltrans will now declassify the ivy and initiate contact with the City to discuss what type of wall enhancements the City desires. NOW THEREFORE, IT IS HEARBY RESOLVED AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 269 to grant the Developer a six (6) -month extension to the DA from March 21, 2018 to September 21, 2018 to give the Developer additional time to obtain Caltrans approval for the landscaping declassification. PASSED, APPROVED, AND ADOPTED this 20th day of June 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-269 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK ATTACHMENT #2 January 4, 2018 60 -Day Extension from City CEO 60THANNIVERSARY Shannon Yauchzee, Chief Executive Officer January 4, 2018 Mark A. Kudler President Bulletin Displays, LLC 3127 E. South Street, Ste. B Long Beach, CA 90805 RE: 60 -Day Extension for Bulletin Displays' Development Agreement Dated December 7, 2016 Dear Mr. Kudler: As authorized by Section 5, Term of Agreement, of the Development Agreement dated December 7, 2016, between the City of Baldwin Park and Bulletin Displays, LLC, I hereby extend the Schedule of Performance by sixty (60) days as a one-time extension to allow the Company to complete its due diligence for the subject "New Billboard Sites" located along the Interstate 10 Freeway as identified in the Agreement. Should an additional extension be necessary, the request will have to be presented to the City Council for consideration. If you have any questions or comments, please feel free to contact me at (626) 81375202, ext. 482 or our Community Development Director, Gus Romo, at ext. 477. Sincerely, Shannon Yauchzee Chief Executive Officer ATTACHMENT #3 December 7, 2016 Development Agreement with Attached Exhibit B-1 (Schedule of Performance) BILLBOARD DEVELOPMENT AGREEMENT THIS BILLBOARD DEVELOPMENT AGREEMENT ("Agreement") is entered into as of this day of 111 H , 2016 (the "Effective Date"), by and among the CITY OF BALDWIN PARK, a municipal corporation ("City") and BULLETIN DISPLAYS, LLC, a Califomia Limited Liability Company ("Company"), pursuant to the authority of sections 65864 through 65869.5 of the Government Code of the State of California (the "Development Agreement Statutes"). Hereafter City and Company are sometimes referred to as "Party" or collectively as "Parties." RECITALS WHEREAS, California Outdoor Advertising Act (Business. and Professions. Code sections 5200 et seq.) (the "Act") and, specifically, sections 5412 and 5443.5 empower cities and sign owners to enter into billboard agreements and relocation agreements on whatever terms are agreeable to such parties; WHEREAS, to strengthen the public planning process, encourage private participation in comprehensive planning and reduce the economic risk of development, the Legislature of the State of California enacted the Development Agreement Statutes. The Development Agreement Statutes authorize municipalities to enter into development agreements in connection with development of real property within their jurisdiction with persons having a legal or equitable interest in such real property - WHEREAS, Company has certain leasehold interests within City's jurisdictional boundaries, as shown on Exhibit "A-1", upon which site the Company operates an existing billboard, which by this reference is incorporated herein, (the "Existing Billboard Site"); WHEREAS, Company has installed, owns and operates an existing billboard advertising structure upon the Existing Billboard Site on the east line of the I-605 Freeway (the "Existing Billboard"); WHEREAS, the parties have an existing agreement dated May 17, 2001, (the "Existing Agreement") regarding an advertising structure billboard located on the 1-605 Freeway ("Existing Billboard") that is located at the south/east corner of the 1-605 and Ramona Boulevard ("Existing Billboard Site"). The parties wish to enter into this new Agreement so the parties can replace the Existing Agreement with this new Agreement. WHEREAS, Company desires to install Six (6) new double sided lawfully permitted billboard advertising structures ("New Billboards") located on the north and south line of the 1-10 Freeway ("New Billboard Sites"). The Company may locate on the New Billboard Sites a maximum of Six (6) automatically changeable digital message display faces oriented towards both the eastbound and westbound lanes of the 1-10 Freeway (the "Digital Billboards Faces"). The New Billboard faces that are not Digital Billboard faces are normal static billboard faces (the "Static Billboard Faces"). The Digital Billboard Faces can only be installed upon the New Billboard Sites, as shown on Exhibit "A-2" hereto, which by this reference is incorporated herein. WHEREAS, the owner(s) of the fee interest(s) for the Existing Billboard Sites and the New Billboards Sites are different than the Company and referred to herein as "Owners;" WHEREAS, City has agreed to permit Company the right to construct the Digital Billboard faces on the New Billboards Sites, in exchange for several mitigation measures, including the building of Two (2) City of Baldwin Park digital park signs ("City Park Digital Signs"), large development fees, public service announcements in a manner consistent with the California Outdoor Advertising Act; and WHEREAS, City and Company now wish to enter into this Agreement to memorialize the terms and conditions upon which Company will have in consideration for extending the term of the ExistingBillboard on the Existing Billboard' Site and building the New Billboards on the New Billboard Sites, as well as provide other resources to implement mitigation measures needed pursuant to the installation of the Digital Billboards Faces on the New Billboards. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the foregoing Recitals, which Recitals are incorporated herein by reference, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and consideration of the mutual covenants set forth herein, the Parties' hereby agree as follows: 1. DESCRIPTION OF THE PROJECT. The parties wish to enter into this new Agreement so the parties can replace the Existing Agreement with this new Agreement. Company seeks to maintain their Existing Billboard on their Existing Billboard Site as detailed in Exhibit "A-1" and to construct Six (6) New Billboards within City with both Digital Billboard Faces and Static Billboard Faces as detailed in 'Exhibit "A-2", which shall be placed upon the New Billboard Sites (the "Project"). In exchange for the approvals sought for the Project, Company shall provide resources to implement mitigation measures as described in Section 6 below. City's City Council has found this Agreement is in the best public interest of City and its residents, adopting this Agreement constitutes a present exercise of City's police power, and this Agreement is consistent with City's General Plan. The Project is intended to achieve a number of City objectives including utilizing the areas adjacent to the 1-605 and 1- 10 Freeways in exchange for the building of Two (2) City Park Digital Signs as set forth in Section 64 below. As an additional material consideration for City's approval of this Agreement, Company shall provide the public services to City, as set forth in Subsection 3.a., below, and shall pay the Processing Fee (as such term is hereinafter defined), as set forth in Section 6.a., below, and the Annual Mitigation Fee (as such term is hereinafter defined), as set forth in Subsection 6.b., below, and the Annual Percentage Fee (as such term is hereinafter defined), as set forth in Subsection 6.c., below. Company understands and hereby acknowledges the effectiveness of this Agreement is subject to and contingent upon the discretionary permits and approvals for the installation of the New Billboards from City's Planning Commission or City Council and/or from the Department of Transportation, as applicable, and such additional development approvals, as described in Subsection 4.a., below (collectively referred to as "Development Approvals"). Company further understands and hereby acknowledges the effectiveness of this Agreement and Company's right to install the New Billboards is also subject to City's City Council approval of amendments to Chapter 153 of the Baldwin Park Municipal Code to allow the installation of the New Billboards. The Parties understand and agree, (i) this Agreement does not bind City to approve those Municipal Code amendments (ii) those Municipal Code amendments can be approved, if at all, only after all required public hearings, notices and review and consideration of the amendments are satisfactorily provided and (iii) Company shall not be required to take any of the actions or provide any of the benefits to City under this Agreement until all such Municipal Code amendments and approvals are provided in final form acceptable to the Company and Company receives all Development Approvals from all governmental agencies. City shall use good faith efforts to support Company in their application process of all Development Approvals from all governmental agencies and City authorizes the City's Chief Executive Officer to execute and submit any documentation or letters necessary for the application of the Development Approvals from all governmental agencies. The Parties agree that if any of the Development Approvals are not issued, then this Agreement shall be null and void. Notwithstanding the foregoing subparagraphs, the parties agree section 153.170.050 and section 153.170.105 of the Baldwin Park Municipal Code shall apply to this Agreement and Company may take benefit of these subsections. 2. DIGITAL BILLBOARD INSTALLATION. Provided Company secures all Development Approvals, including those required under Subsection 4.a. below, and within the times set forth in the Schedule of Performance as detailed in Exhibit "B-1", Company, at its sole cost and expense, may install the New Billboards, upon the New Billboards Sites, whichdisplay active copy area for each of the New Billboards shall be no larger than fourteen (14) feet in height, forty-eight (48) feet in length and six hundred seventy-two (672) square feet, excluding permissible extensions of 5.5 feet for the top and 2 feet on the sides (as illustrated within Exhibit "B-2". The Chief Executive Officer or designee has the approval to modify the color and pole cover of the New Billboard design illustrated within Exhibit "B-2". The apron for each of the Digital Billboards, can extend up to a maximum of approximately thirty- six (36) inches below each of the New Billboards faces and Static Billboards shall have front and rear catwalks and external lights. 3. PUBLIC SERVICES. a. Public Service Announcements. Company shall permit City to place one public service announcement on each of the Digital Billboard Faces for up to the equivalent time of two four-week periods for each calendar year, except the first and last year of this Agreement shall be prorated; provided, however, that such public service announcements shall consist of one slot of at least eight seconds in the standard rotation of eight advertising slots of eight seconds each utilized by Company for commercial advertising on the applicable Digital Billboard Faces. "Public Service Announcements" shall be limited to City -sponsored event announcements and non- commercial public service announcements. City shall be responsible (i) for providing Company with its Public Service Announcements, which may be updated by City at any time and (ii) for any costs associated with providing Company with the artwork in acceptable format. The Public Service Announcements must be submitted to Company at least five business days before the proposed display date. Content of Public Services Announcements shall be determined in the sole discretion of City. In addition, (i) Company shall provide use of the advertising space on the Digital Billboard Faces, as reasonably necessary for emergency broadcasts, Amber Alerts and Wanted Criminal Posting from City's Police Department and (ii) Company and City will work cooperatively and in good faith for City to place additional Public Service Announcement, both on a space availability bases on the advertising space of the Digital Billboards and on other digital signs owned by Company within 10 miles. The City is responsible for requesting the use of the advertising space. Any time not requested and used by the City in a calendar year is not 'allowed 'to beusedin the next calendar year and is instead voided. b. Prohibited Use. Company has stated its intent is and agrees not to utilize the Existing Billboard or any of the New Billboards to advertise tobacco products, "gentlemen's clubs," adult-oriented businesses, as defined in the Baldwin Park Municipal Code, and conferences/conventions for any of the foregoing prohibited uses, or sexually explicit messages. 4. CITY APPROVALS. a. Company shall, at its own expense and before commencement of construction or development of any of the New Billboards, including the installation of their Static Billboard Faces and Digital Billboard Faces or other work of improvement upon the New Billboards or New Billboard Sites, secure or cause to be secured all necessary permits and approvals, which may be required by City or any other governmental agency or utility affected by such construction, development or work to be performed by Company related to the Project, including, but not limited to, necessary Baldwin Park Municipal Code provisions, building permits and all approvals required under the California Environmental Quality Act and related State CEQA Guidelines. Not by way of limiting the foregoing, in developing and constructingthe 'Project, Company shall comply with all (1) then applicable development standards in the Baldwin Park Municipal Code, (2) conditions related to each of the Development Approvals applicable to the Project, (3) necessary NPDES requirements pertaining to the Project, (4) all building codes and, if applicable, (5) landscaping requirements, except as may be permitted through approved variances and modifications and (6) all State and Federal laws and permits. Company shall pay all normal and customary fees and charges applicable to such permits, and any fees and charges hereafter imposed by City or by the Department of Transportation in connection with the Development which are standard for and uniformly applied to similar projects in City. b. Company understands the approval of this Agreement shall not be deemed or construed as granting any Development Approvals yet to be obtained from City or any other entity having jurisdiction over the Project. It is expressly understood by the Parties hereto City makes no representations or warranties with respect to Development Approvals, nor does City make any representation or warranty City will exercise, in any manner or at all, its administrative authority over the Project as to any Development Approvals described in Subsection 4.a. in any particular manner if Company does not comply with the administrative process. Other than the City's obligations to use good faith efforts reference in Section 1 above, nothing in this Agreement shall be deemed to be a prejudgment or commitment with respect to such items or a guarantee Development Approvals will be issued within any particular time or with or without any particular conditions. 5. TERM OF AGREEMENT. Unless earlier terminated as provided in this Agreement, this Agreement shall continue in full force and effect until December 31, 2045. City and Company may agree to extend the term of this Agreement pursuant to a mutual agreement in writing upon terms acceptable to both parties and any such extension shall not constitute a new placing of a new sign. Following termination or expiration of this Agreement and provided no extension of this Agreement is agreed to, within ninety (90) days after that date of the termination or expiration of this Agreement, Company shall, at its sole cost and expense, secure all required permits to remove from one foot below grade upward and properly transport the Existing Billboard from the Existing Billboard Site and the New Billboards from the New Billboards Sites, and not store any portion of the removed portion of the billboards on their respective sites or any other location within City's jurisdictional boundaries. City has authority to remove the Exiting Billboard or the New Billboards if Company fails to do in accordance within that ninety -day (90 -day) period. City shall have the right to remove a particular 'Digital Billboard Face pursuant to subsection 1O.e., below, if Company fails to comply with the foregoing for said "particular billboard. Developer shall also comply with the Schedule of Performance listed in Exhibit "B1" or the City can notify Developer that this Agreement is terminated. The City Administrator can grant reasonable extensions to the Schedule of Performance, but not more than Sixty (60) days to any one time requirement within Exhibit "B1". If the City reasonably determines that Developer is likely to get Caltrans to either declassify or enter a relocation agreement as detailed above, then the City agrees to extend the agreement another Six (6) months. 6. PROCESSING FEE AND ANNUAL MITIGATION FEE. a. Processing Fee. Within ten (10) days after approval of this Agreement by City and any appeal period, Company shall provide City with a cash payment ("Processing Fee") in the amount of Ten Thousand Dollars ($10,000.00) to defray City's costs in negotiating and preparing this Agreement. The Processing Fee shall be in the form of a non-refundable cashiers check, wire transfer, or other instrument approved by City's Finance Director. City shall retain and use the Processing Fee, or any part thereof, for any public purpose within City's discretion. The Processing Fee shall be separate from (i) all business license fees and taxes (due by Company to City annually), (ii) the Annual Mitigation Fee (as such term is defined in Section 6.b., below) and (iii) the Annual Percentage Fee (as such term is defined in Section 6.c., below) and (iv) any applicable development fees and charges required by City to review the appropriate permits for the extension of the Existing Billboard and the installation of the New Billboards, pursuant to this Agreement, including but not limited to, any plan check, building permit and any other fees imposed by City, as part of its normal governmental operations (collectively, the items listed in this Subsection 6.a.(iv) are hereinafter referred to as "Development Fees'). b. Annual Mitigation Fee. The potential aesthetic impacts of the Project on City and surrounding community are discussed in the CEQA documents prepared as part the review process of the Development Approvals. Company and City agree an annual fee paid by Company to City would adequately mitigate those aesthetic impacts, because that fee will provide City resources to install and maintain other aesthetic improvements throughout the community, including, but not limited to, development of public parks, landscaping, street medians, signs in public parks, street sweeping, street signs and street lighting. The Parties therefore agree Company shall pay an annual mitigation fee set forth in Exhibit "C", as outlined below, which is incorporated herein by this reference (the "Annual Mitigation Fee"). Exhibit "C" allows the Company to install a maximum of up to six (6) Digital Faces each on Site 1, Site 3 or Site 4, and Site 6. The exact facings that are initially installed with Digital Billboard Faces on Site 1, Site 3 or Site 4, and Site 6 are up to the Company as long as the Company pays the Annual Mitigation Fee as if all six (6) Digital Faces are installed when the New Billboards that are associated with those sites are initially constructed. Company shall pay no later than March 315' of the calendar year following the year in which the Company received it final governmental approvals for each New Billboard Site the Annual Mitigation Fee, which shallbe the "Rent Option" total listed within Exhibit "C" corresponding to the summation of (a) the previous year's revenue listed for each Site listed under New Billboards in Exhibit "C" that received said approvals and were built and, (b) 1/6 of the Bonus column within Exhibit "C" for each New Billboard that received said approvals and were built. Each year thereafter during the term of this Agreement, each remaining installment shall be made on or before March 31st until each of the Annual Mitigation Fee' installments have been paid in full. The Existing Agreement would normally have expired on July 9, 2021. Although the Existing Agreement had no annual mitigation fee, the Company has agreed in this Agreement to commence an Annual Mitigation Fee for the two freeway faces on the Existing Billboard per Exhibit "C", but not for the street back-up face. C. Annual Percentage Fee. In addition to the payment of the Annual Mitigation Fee above and annually during the Term of this Agreement, Developer shall pay a percentage fee true -up on revenue generated from the New Billboards. No such percentage fee shall apply to the Existing Billboard. By March 315` of each year starting on the second calendar year of this Agreement, Developer shall furnish to City an Annual Revenue Report in writing, certified by Developer to be correct, showing the total gross advertising revenues made from each sign face of all the New Billboards during the preceding calendar year. The Annual Revenue Report shall also calculate Seven (7%) of the total gross advertising revenues for such prior calendar year generated by all the New Billboards that received the final governmental approvals and were built ('Annual Percentage Fee"). If the Annual Percentage Fee exceeds the Annual Mitigation Fee, then Developer must pay the difference between these two amounts to the City Within the Annual Revenue Report. The calculation of the gross advertising revenue shall exclude the land lease rent paid by Developer to Lessor of the New Billboard Site, any advertising agency or brokerage commissions, and any applicable taxes paid by Lessee. For purpose of calculating the Annual Percentage Fee, the reference to "applicable taxes" shall include any and all taxes including, but not limited to, property, income, possessory and payroll taxes, which shall be determined by the parties to this Agreement to be equal fifteen percent (15%) of the gross advertising revenues. Further, the gross advertising revenue is based solely on the revenue generated from the 14'x48' face and does not include free form cutouts, solid extensions, back -lit displays, 3D presentations, stretch faces, additional art work reproductions or any other special treatment or appurtenances as required by the advertiser; provided Developer shall not conceal advertising revenue derived from the New Billboard sign faces within the normal price range the Developer charges for any appurtenance that is installed on the Billboard." d. City Park Digital Signs. Company shall build Two (2) Park signs for the City as the design is set out in Exhibit "D" and as the payment is set out in Exhibit "C". The Chief Executive Officer has approval to modify the design of Exhibit "D". 7. REGULATION BY OTHER PUBLIC AGENCIES. It is acknowledged by the Parties other public agencies, including, but not limited to, the California Department of Transportation ("Caltrans"), which agencies are not subject to control by City and may possess authority to regulate aspects of the Project as contemplated herein, and this Agreement does not limit the authority of any of those other public agencies. Company acknowledges and represents, in addition to City's regulations, Company shall, at all times, comply with all applicable Federal, State and local laws and regulations applicable to the Existing Billboard and New Billboards and their respective sites. To the extent such other public agencies preclude development or maintenance of the Project, and respecting all appeal rights and the continued efforts of Company to pursue compliance with State and Federal laws an obtain all permits, Company can elect to not be further obligated under this Agreement in whole or in part as to said precluded developments, except as provided in Section 8.a. and payment of the Processing Fee and Development Fees that have been incurred. 8. INSURANCE AND INDEMNITY. a. Indemnity. Company, as a material part of the consideration to be rendered to City under this Agreement, hereby waives all claims against City for damage to property and for injuries to persons in or about the Existing BillboardorNew Billboards or their respective sites, from any cause relating to Company's activities related to this Agreement. Company shall indemnify, defend and hold harmless City and each of its officers, agents, employees and contractors (collectively the "City Parties") from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, reasonable attorney's fees and court costs (hereinafter "Indemnified Claims and Liabilities") that may be asserted or claimed by any person, firm or entity arising out of or in connection with this Agreement. Indemnified Claims and Liabilities shall include any action or challenge brought for any reason by a third party against this Agreement or against City Parties, directly or indirectly related to this Agreement. b. Legal Defense. Company will defend any action or actions filed in connection with any of said claims or liabilities covered by the indemnification provisions herein once noted of the existence of such claims by the City and will pay all costs and expenses, including reasonable legal costs and attorneys' fees incurred in connection therewith, which attorneys will be the attorneys hired by the insurance company where insurance coverage applies. C. Exceptions. The foregoing indemnity shall not include claims or liabilities arising from the sole negligence or willful misconduct of the City, its officers, agents, subcontractors or employees, who are directly responsible for the City. d. Covenant Not To Sue. The parties to this Agreement, and each of them, agree this Agreement and each term hereof is legal, valid, binding, and enforceable. The parties to this Agreement, and each of them, hereby covenant and agree that each of them will not commence, maintain, or prosecute any claim, demand, cause of action, suit, or other proceeding against any other party to this Agreement, in law or in equity, which is based on an allegation, or assert in any such action, that this Agreement or any term hereof is void, invalid, or unenforceable. e. Third Party Challenge. In the event of a challenge to this Agreement, and a final court order or judicially approved settlement resulting in the prohibition of the City extending the term of the Existing Billboard and/or ordering the removal of one or more of the New Billboards and/or the removal of one or more of the Digital Billboard Faces, Company shall be entitled, in its sole discretion, to operate the Existing Billboard per the Existing Agreement and/or replace the Digital Billboard Faces with Static Billboard Faces. If Company exercises such right to replace the Digital Billboard Faces with Static Billboard Faces, then Company shall not be required to pay the City the Annual Mitigation Fee based on the fee per Exhibit "C" for Digital Billboard Faces, but the Company can choose to pay the fee per Exhibit "C" at the Static Face rate and obtain a credit or refund for any overpayment and the City shall not be entitled to claim any lost revenues or damages as a result of such election by Company. Notwithstanding any other provision of this Agreement, Company's indemnification obligations as set forth in this Agreement shall survive the termination of this Agreement and shall continue fora period of two (2) years after the termination of this Agreement. f. Insurance. During the entire Term of this Agreement, without any period of lapse, Company shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, the following policies of insurance: i. Commercial General Liability Insurance. A policy of commercial general liability insurance written on a per occurrence basis with a combined single limit of at least- Five Million Dollars ($5,000,000.00) bodily injury and property damage including coverages for contractual liability, personal injury, independent contractors, broad form property damage, products and completed operations. The Commercial General Liability Policy shall name City as an additional insured. ii. Worker's Compensation Insurance. A policy of worker's compensation insurance in such amount as will fully comply with the laws of the State of California and which will include One Million Dollars ($1,000,000.00) employer's liability. The Commercial General Liability Insurance policy(ies) of insurance shall, either as part of each policy or by endorsement: (i) name the City Parties as additional insureds, (ii) provide the policy shall be primary and noncontributing with any other insurance or self-insurance program available to City, (iii) include a severability of interest clause, (iv) provide any general aggregate limit shall apply separately to this Agreement; and (v) provide the naming of the additional insureds as herein provided shall not affect any recovery to which such additional insureds would be entitled under this policy if not named as such additional insureds, (vi) provide the additional insureds named herein shall not be held liable for any premium or expense of any nature on the policy or any extension thereof, and (vii) provide the insurance may not be amended or cancelled without providing thirty -days' (30 -days') prior written notice by certified or registered mail to City. 8 Within five (5) business days after the execution of this Agreement and within at least thirty (30) days after the renewal of any such policy, Company shall provide City with certificates of insurance evidencing the required coverages and the naming of City as additional insured, and shall additionally provide City with a copy of the endorsements naming City as additional insured. In addition, Company, upon reasonable notice by City, shall make available for inspection by City at Company's office, copies of said insurance policies. 9. OWNERSHIP OF IMPROVEMENTS. The Existing Billboard and the New Billboards and the Static Billboard Faces and Digital Billboard Faces shall be and remain the property of Company as a trade fixture. Company's rights and powers with respect to the Existing Billboard and New Billboards and their faces are subject to the terms and limitations of this Agreement. 10. GENTERAL PROVISIONS. a. Assignment. Company may only assign or otherwise transfer this Agreement, or its interest in the Existing Billboard or New Billboards and their respective sites, to any other person, firm, or entity, upon presentation to City of an assignment and assumption agreement in a form reasonably acceptable to City's City Attorney and receipt of City's written reasonable approval of such assignment or transfer by City's Chief Executive Officer, provided, however, that Company may, from time to time and one or more times, assign this Agreement, to one or more persons or entities without City approval, but with written notice to City, as long as Company, or entities owned or controlled by it have and maintain at least a fifty-one percent (51 %) ownership interest in such entities who are the assignees or transferees. After a transfer or assignment as permitted by this Section, City shall look solely to such assignee or transferee for compliance with the provisions of this Agreement which have been assigned or transferred. b. Waiver. The waiver by any party of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of any other term, covenant or condition, or of any subsequent breach of the same term, covenant or condition. C. Notices. All notices and other communications required or permitted to be given hereunder shall be in writing and shall be sent by: (a) certified or registered mail, postage pre -paid, return receipt requested, (b) a recognized overnight carrier that provides proof of delivery, and shall be addressed as follows: If to City: City of Baldwin Park Attn: Chief Executive Officer 14403 East Pacific Avenue Baldwin Park, California 91706 With a Copy to: Tafoya & Garcia 316 W. 2n° St. Ste. 1000 Los Angeles, CA 90012 9 If to Company: Bulletin Displays, LLC IMPORTANT LAND LEASE NOTICE Attn: Mark A. Kudler 3127 E. South Street, Ste. B Long Beach, CA 90805 Notices shall be deemed effective upon receipt or rejection only. d. Authority to Enter Agreement. All Partieshave the requisite power and authority to execute, deliver and perform the Agreement. All Parties warrant that the individuals who have signed the Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. e. Termination. This Agreement shall be terminated, for good cause, by City or Company if either gives the other party and Owner sixty -days' (60 -days') written notice of default and if that default is not corrected '(i)'on or before ten (10) days after receipt of the notice for non-payment of any amount due and (ii) within sixty (60) days after receipt of the notice for any other good cause. If this Agreement terminates due to non-performance by City, then (i) any remaining unpaid Annual Mitigation Fee or Annual Percentage Fee that was due before the date of that termination shall be immediately due and payable to City, (ii) no other Annual Mitigation Fee or Annual Percentage Fee shall be due for the Existing Billboard which the Company can choose to either revert upon termination to the term and provisions within the Existing Agreement or continue to maintain it and no other Annual Mitigation Fee or Annual Percentage Fee shall be due for the, New Billboards, unless Company continues to maintain one or more of the New Billboards, (iii) for only what would have been the remaining term of this Agreement had it not been terminated (the "Remaining Term"), the Existing Billboard and all the New Billboards installed pursuant to this Agreement shall be treated as legal nonconforming uses, but such uses shall not be subject to abatement pursuant to the Baldwin Park Municipal Code, as any other legal non -conforming use and (iv) for only the Remaining Term the Act shall apply to any provisions relating to abatement that may exist from time to time in the Baldwin Park Municipal Code and (v) within sixty (60) days after the Remaining Term, the Existing Billboard and the New Billboards and all their supporting advertising structures that is above a point from one foot below ground shall be removed by Company, unless otherwise agreed to by the Parties. If this Agreement terminates due to non-performance by Company, then (i) any remaining unpaid Annual Mitigation Fee or Annual Percentage Fee that was due before the date of that termination shall be immediately due and payable to City and (ii) Company shall immediately remove each of the New Billboards installed pursuant to this Agreement and the Existing Billboard's term shall revert to the term remaining on the Existing Agreement; provided, that if Company fails to remove any of the New Billboards within ninety (90) days after this Agreement is terminated pursuant to this subsection, then City shall be entitled to remove the remaining New Billboards and dispose of same. If City is required to exercise its rights under this subsection due to Company's failure to remove the New Billboards, then City shall be entitled to be reimbursed by Company any and all expenses incurred by City in exercising its rights under this subsection within no more than ten (10) days following City's delivery of an 10 invoice demanding payment for such expenses. Any such removal of any or all the New Billboards by City shall not entitle the City to ownership of the New Billboards or the New Billboard Sites nor entitle Company or Owner to any damages of any kind whatsoever against any or all City Parties, and Company hereby releases all City Parties from Indemnified Claims and Liabilities for any action by any of the City Parties in removing any or all of the New Billboards. Company hereby consents to City's entry onto the New Billboards' Sites to accomplish such removal. Company shall be required to obtain from Owner a confirmation of Owner's joinder to the terms set forth in this paragraph in form and substance satisfactory to City prior to obtaining all required approvals and permits for the New Billboard associated with the Owner of the corresponding New Billboard Site. f. Amendment/Modification. No supplement, modification, or amendment of this Agreementshall be binding, unless in writing and signed by the Parties. g. Attorneys' Fees. In the event of litigation between the Parties arising out of this Agreement,`' the prevailing party shall be entitled to recover its reasonable attorneys' fees and other costs and expenses incurred, including attorneys' fees on appeal, and all other reasonable costs and expenses for investigation of such action, including the conducting of discovery, in addition to whatever other relief to which it may be entitled. whether or not suit is filed or is pursued to judgment, and including any such fees or costs incurred in connection with any appeal, or any bankruptcy proceeding. h. Timeisof the Essence. Time is of the essence of each and every provision of this Agreement. I. Miscellaneous. This Agreement embodies the entire Agreement between the Parties and supersedes any prior or contemporaneous understandings between the Parties related to the subject matter of this Agreement, expressly including, but not limited to, the Existing Agreement for the Existing Billboard that is located on the Existing Billboard Site. If any provision of this Agreement is held to be invalid, the balance shall remain binding upon the Parties. If the entire Agreement is held to be invalid, the Company can operate the Existing Sign under the terms within the Existing Agreement. This Agreement shall be interpreted in accordance with its plain meaning, and not in favor of or against either Party. This Agreement shall be construed according to the laws of the State of California. j. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date set forth below. "CITY" CITY BAL PARK By: May 11 APP D AS TO, FORM: TAF By: City Atto "COMPANY" BULLETIN;`; NPI SPLAYS, LLC a Cali fom'`' Limited Liability Company By: Mark A. Kudler President and naging Member 12 EXHIBIT "A-1" DESCRIPTION OF THE EXISTING BILLBOARD AND THE EXISTING BILLBOARD SITE 13 EXHIBIT "A-1" Existing Billboard Site 1e1AGwnllr•6gdsM ■ _#, :. t- ;• Q IOnu��[attt>stsrJpwMyysvrtiVil�J/&idexhtmflcenrlg4ase::MpyllvaryzatscisaJarn�my,J/av/f)exater/Esirninds3'I(f5f/sites/l'AiSirinxeJiNNS,livN id vw ;:$ .'� Lmhfa ccttlRraakisdMwJusessa PicimlyAmusfnfxflWindiunSysl�m � - � awaira)u+yrnfrJd{ is ral ae x < inramryAe�tal t2o11I =:. 3• SYiCf+i(IttlCItlf MC{i{ttl WaEfgCtNtei C!s:f � �' • MCA 6P.T:fiA1(il li,CLif fjktYdtl:' tJr�dne nqn `4unflM pflc `. Yf�YiLMHks f1iRAwfG PfiMl tNti am ad Vsk" IlatAs�Ous uvnnm fLn! sif4fU '. lIfNJJ MiwWNvfsigr. It . pmts fe '.fin...riwJ• ss swfgrawu.. tkm so -lhrr►ft-pd a se. • Cr:9Mii v�r.y-)JZt • EC.rrtf l.CCtlmltla`.U�!) EXHIBIT "A-2" DESCRIPTION OF THE NEW BILLBOARDS AND THE NEW BILLBOARDS' SITES 14 Site 1 Site 2 t C Ll P+.Offf y, rJrrx= �r,+sr•, f�1M.+Ilh:. h•f•ryf•h.uPr 'fiiexf: ulfnsc 1MI�t:�. IJW, 4}QCw: O I.NMItY. N nal f Ckl 7112JJ1 bWr.mm f2ty EXHIBIT "AA! New Billboard Sites tnrlway�ov .N,7.7..�s.fn..1 ..,Ijl,ne•+d: ,aripe:ri�s tu. Sr1^F'f. w>tfM1wA'..5i+f1HLJ�%tMPA�(Ar+n+ti 4J.4%�`i'�`(� wls•p +Hnr%tY.:�+ P1iaa+Pv.k .t1%lfIttA IN�71ht7iuiF ci[M. fffAf.fY1.e. U�gOwP fVli'20 Iw WIIN ITe�s w fr�lp,eu0e w Mr w M�f++ nrwo.vr.. u Iriih�y H fes. aw..f.�f... w p vfewerffwrv� ,xs..f...•.ffPP».. ,4_� LeM;tar%Jir+rlM:rdesAJvfsa f'I essrc*r 3�trp _. fatCii UrlJb �' f . nzr+J, w.oe+xrin u'l.t.J canrr. •' -j 1.1 a►NIL:.+ ... .. f•ff•+vf�WPf• rwPers ewm.m JY/� II,IeVY(.M eJlfro.faau tnu IMfPvfr OiMNJ'. V+ nyii.�lere nJvin :1r NrimffY MR ..raw.r.,a4..... fwll+rMrY. .I.,rf/.YP f�YYeY.KP �Jtra*I.IBw.wws-. aMaef ub. F—Avf+.P N•IVw)f L.4 uum YaPww..� tint farll.rvl is Ifr� w b -p O— : w b. iHfrrf.PWfR fe '`fP.Pewr.v ro fNPelw fk—. 7� w . frfYl. o.n,Rrm�•� tiq.rffrWl Nna/Pr R 4 p The CaRrans mant lot next to 33231 FalfgraveAvve..h DbVdGes Deed 79163.01-01 Site .Site 4 arr.an. _ w>Nlw AdJ- uwwmns wvat>ir4> "W, titrw►Ns fir:.. Ch" !tlwtow.k p,rm 1N.8 -0 -PAM aw ..:ii.t•4•..0 W!M WrIW Irll4ir ibinlyl>Mr >.TM•Y>KrtfTu ]Musa vbu. IMM art />1>N 1r— Ir n! turwft"." N. r o u +r ,^j� tb,wr�,��,anearehrvir TaWJhN!l�R.TW �tN:Jrr,a� w >iNN�Ji(Y Irrww -'Mww!l►1NN MNWYiw 'u.rgw. wwttu WA smw M>wtrs. N. Awl lotup N Mrw.uw' N 6u LwI»te w. :/wur6 41 N- 6�llu IY»>bu/!i N •'.�NLrr/4w : • tiKe•v.>ywn.:3Y . IGRwuq Y+vu LL. ii. ar 4 � Site 5 4. c 1's..I ix lad • / 1 JL6N Ii,! MNrYMW.. A --%NN..... 110!1Wt1 -Yis I.LICLLLIW�OR Y10'aR.,Lq[q ntol MwbiM � I:: Pismo, i. A.Yhb ClI ft ImLl . SILYWC/Y>A ' 'FVY�LYt'4s YI§�iaMNi%Mj3; 7N1WYM• X—dkj l VAL' u1 1r! 1mw wrrwww u lb— N 11 -<WfwY4..N•s N ./�Milth//Y N EM Patti VoA x L •tr.t.^ynyq rt.l.tfa•.tpT�G'�A • Ivw`+ttsauurtu•c�e .s• .ww..ivl, tM1./IryY/wdw prhtONs 11W171tl Yds'. Ism MLN. LK mPlrewclnY. NN%I 't\y..g1p. P...•w.lt M.tM an..10— 1712" tN YnIMNI1K a.ut tlr t.l.Yrr. YrLA W YAW v.ntu ,s....awrwwfs. IpLWKlr �ww87tlw. IYalstl %.A t0 Y.r•.rN /1 r....1#14RtA u armor• N 1.w.111 w RWIm4.yPs N EXHIBIT "B-1" New BillboardSchedule of Performance Item to be Performed Caltrans to agree to declassify the landscaping near one or more of the Sites referenced in the Agreement or (b) Caltrans to agree to enter into a relocation agreement with the Developer for any one or more of the Sites referenced in the Agreement Process Caltrans Application. Process Soil Tests for the Sites Application to the City's Building Department with engineering drawings and calculations for each Site. Commencement of Installation of each one of the New Billboards. (Commencement shall mean when at least $5,000 has been expended by Company on actual construction costs.) Developer shall have One (1) year from the thirtieth day after the second reading and approval of this Agreement by the City Council to get either (a) Caltrans to agree to declassify the landscaping near one or more of the Sites referenced in the Agreement or (b) Caltrans to agree to enter into a relocation agreement for any one or more of the Sites referenced in the Agreement, or the City can notify Developer that this Agreement is terminated for those Sites that have not complied with this One (1) year requirement. Within Ten (10) days from Caltrans approval of either a declassification of the landscape classification or consummation of a relocation agreement with the Developer that affects any particular Site, Developer shall submit to Caltrans a complete application for a permit for that particular Site. Schedule the drilling within Ten (10) days of the Counsels second reading and approval of this Agreement and the adoption of a Sign Ordinance that allows this Agreement. Within Forty -Five (45) days of the Counsels second reading and approval of this Agreement and the adoption of a Sign Ordinance that allows this Agreement. Each installation shall commence within one - hundred -twenty (120) days after Company secures all Development Approvals and building permits from all governmental agencies and the effective date of the necessary code amendments, if granted, of the Baldwin Park Municipal Code to permit the New Billboards i5 Item to be Performed i Time for Performance Completion of Installation of each one Completion of each New Billboard shall be of the New Billboards. (Completion shall complete within thirty (30) days after mean when the installation work has Commencement as established above. received final inspection from City's Building Official or designee.) 16 EXHIBIT "B-2" New Billboard Design 17 EXHIBIT "B-2" City of Baldwin Park New Billboards Design Artist Rendering. Design may differ witkt pity Administrator approval. BULLETIN DISPLAYS, i� LLC -i n • �i� CREATIVE OUTDOOR ADVERTISING/ 3127 E. South St., Ste. B Long Beach CA 90805 (910) SULLEYIN [285-53841 (562) 470-6680 * Fax (562) 470-6686 BulletinDisplays.com iD (20 mm) of City. :ity code. im & EXHIBIT "C" ANNUAL MITIGATION FEE 18 x 7wo � �+ C o I paq xR�Xn~ y9pp NN R�� M1 ^C3CxR^^ NN . MN N . . . N N N N qy N N M w ...... N aN�axx.� MN. agNa Ni N qq ggg N N == gill r r -..... .... 11jq 7I . 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' pmpg^gFa ySy RJJa K'R p9al? g6g QS Q {�8 !�F^'1Fx8S4$N{m{yy£ S� X3 7J r F 61 X ,». � X X R X X R p X X S R X X R R X X S X X S ,e X s R X X» R RX 0 « y n b'2 zd w EXHIBIT "D" Digital Park Sign Design 19 .W. oFaw-�� City of Baldwin Digital Park Sign Artist Rendering. Design maydiffer with Clty AOministrator approval. 4141 "CREATIVE OUTDOOR ADVERTISING" 3127 E. South St., Ste. B Long Beach CA 90805 (310)[285-53841 (562)47 . 80 * Fax (562) 470-6686 BulletinDisplays.com STAFF REPO] ITEM NO. /57 TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Servf4ko DATE: June 20, 2018 SUBJECT: Approval of Addendum for HVAC Maintenance Service Agreement with Honeywell Building Solutions SUMMARY The purpose of this staff report is to request City Council to approve the Addendum to the existing Service Agreement with Honeywell Building Solutions for heating/ventilation and air conditioning (HVAC) maintenance at all City facilities. FISCAL IMPACT The cost is included in the as part of the budget for Fiscal Year 18/19 budget. The revised services will result in a $15,102 of general funds cost savings, effective July 1, 2018, in Fiscal Year 18/19. RECOMMENDATION Staff recommends City Council to: 1) Approve Addendum; and 2) Authorize the Mayor to execute the Addendum. BACKGROUND At their October 15, 2014, City Council Meeting the contract for city-wide HVAC services with Honeywell Building Solutions was presented for consideration and approved. In 2017 an Energy Efficiency Project replaced eight (8) air conditioning units at the Esther Snyder Community Center. Thus an Addendum was approved to the original agreement at their August 20, 2017 City Council Meeting to remove the Preferred Mechanical Maintenance Service (a full coverage) for the new units. Last year two (2) new air conditioner units were installed in the gymnasium, thus staff has negotiated the agreement with Honeywell to only provide filter change on the new units. All other services on the Service Agreement will remain the same. Starting July 1, 2018 the city will enter into its final year of the agreement which ends June 30, 2019. If approved, the total savings with the two Addendums will generate a savings of $30,204 over the term of the agreement. The savings left the City with more resources that can be used to enhance, sustain or add future valuable services to the community. LEGAL REVIEW The City Attorney has reviewed and approved as to form. ALTERNATIVES The City Council may choose not to approve the Addendum and provide direction to staff. ATTACHMENTS 1) Addendum Honeywell International Honeywell ADDENDUM Contract/Agreement No(s): 40200356 (Mechanical & EBI Services) Customer: City of Baldwin Park Address: 14403 E. Pacific Ave Baldwin Park CA 91706 Attn: Maria Moreno Phone: 626-890-6501 This Addendum No. I a dated 05-21-18 is attached to and incorporated by reference into the Contract/Agreement by and between City of Baldwin Park (dated 10.3-14) and Honeywell International Inc., Honeywell Building Solutions. Both parties have hereby agreed to modify the Contract/Agreement as follows: Change from Preferred Mechanical Service (Full Coverage) to Planned Maintenance only at the Community Center. This change will mean that repairs and service calls are no longer covered under the Honeywell contract, at the Gym/Community Center. All other services on the contract stay the same. Any additional equipment installed at the Gym/Community Center after July 1, 2017 will need to be added to contract during beneficial use, if planned maintenance is requested on new equipment. Year 4 of 5 was reduced and now Honeywell and The City of Baldwin Park will amend scope at Gym/Community Center for year 5 of 5 to show PM only (all else to remain the same). Deduct of $15,102.00 shown below for Community Center Only. Current budget vs. new updated price. • Service Contract Budget Year 5, July I, 2018 through June 30, 2019: $150,374.00 • Service Contract Year 5 Updated price with Addendum/Scope Chg @ Com Ctr: $135,272.00 NO FURTHER MODIFICATIONS. Except as expressly amended and supplemented hereby, the Contract/Agreement remains in full force & effect. In the event of any conflict between the terms of the Addendum and the terms of the Contract/Agreement, the terms of the Addendum shall prevail. IN WITNESS WHEREOF, the parties hereto have caused this Addendum No. I to be effective as of the P' day of July 2018. City of Baldwin Park HONEYWELL INTERNATIONAL INC. Honeywell BRilding Solutions, By Title WX"lwy, ..A . -S a "�► Sample AddendumJkW4-15.09 Page I of 2 EXHIBIT A Change is only representative of City of Baldwin Park Gym/Community Center for Year 4 & 5 of Honeywell contract dated October 3, 2014. New pricing on page one of this Addendum will be Preventive Maintenance ONLY for list of equipment below. PM only for Gym/Community Center will be in effect during year 4 and 5 of contract year(s). Equipment update @ Gym/Comm Center is as follows: AC #1 Carrier (6 ton gas/elec) model #-48HCDA07, serial # - 2416P32298 AC #2 - Carrier (20 ton gas/elec) model # - 48HCDD24, serial #4816P2 1119 AC #3 - Carrier (20 ton gas/elec) model # - 48HCDD24, serial # - 4816P21120 AC #4 - Carrier (25 ton gas/elec) model # - 48HCDD28, serial # - 4916P21141 AC #5 - Carrier (15 ton gas/elec) model # 48HCDD17, serial # - 4816P21096 AC #6 - Carrier (10 ton gas/elec) model # - 48HCDD11, serial # - 4716P85223 AC #7 - Carrier (71/2 ton gas/elec) model # - 48HCDD08, serial # - 4416P84380 AC #8 - Carrier (2 ton heat pump) model # 48VLNC2404030TP, serial # - 5016C20511 AC#9 — Carrier (20 ton gas/elec) model#48TCDD24A2A6DOGO, serial# 2817P28037 AC#10 — Carier (20 ton gas/elec model#48TCDD24A2A6DOGO, serial#2817P28038 Pool Dehumidifier - (20 ton) - DCA Inc. - model # - DCA8000T, serial #-151SB6410 Dehumidifier Heater - Modine - model # - HFP400TMLLN20A1, serial # - 0917091415-6972 Boiler - Raypak - model # - P -0902B, serial # 1310366155 Boiler Pump - (5hp) - Armstrong - model If H53 -BF Exhaust Fans (11) Various models (Greenheck,Penn,Central,etc) Preventive Maintenance ® Gym/Community Center: Honeywell will provide planned preventive maintenance at the Gym/Community Center. Service activities will be planned considering manufacture recommendations and in accordance with Honeywell experience and standards for the `list of covered equipment" above at the Gym/Community Center. This change in the contract is only for Gym/Comm Center, and all other services on the contract remain the same. Upon completion of each service, a summary of the tasks completed will be provided to the customer. If repair requirements on covered equipment are identified during the service, a corrective action plan will be discussed with the customer. Coverage: The addendum to the base agreement/contract included all travel, and living expenses to perform the inspection services described above for the equipment shown above. The costs for labor and travel for repair work, emergency service, comfort calls, service calls, and any replacement materials are not included in this agreement (with this addendum for Gym/Community Center). If emergency service is requested or required, customer will receive a priority response and will be billed at a preferred maintenance labor rate. If necessary equipment repairs are approved, customer will be billed on and Time & Material (T&M) basis, with labor costs reflecting the preferred rate. Sample AddendunAW4-15-09 Page 2 of 2 Honeywell Building Solutions _ SERVICE AGREEMENT Project Name: City of Baldwin Park HVAC, Air Filter, Water Treatment, & EBI Services Proposal Number: 113096 Date: October 3, 2014 Agreement Number: 40100356 (PROVIDER) Honeywell Building Solutions 22 Centerpointe Drive Suite 0100 LaPalma, CA 90623 Service Location Name: Service Location Address: (CUSTOMER) City of Baldwin Park 14403 E. Pacific Ave Baldwin Park, CA 91706 Various: See List of Equipment Various Scope of Work: HONEYWELL HBS shall provide the following equipment and services ("the Work") in accordance with the attached work scope documents and terms and conditions, which form a pan of this Agreement. ❑Preferred Temperature Control Services ❑Site Services ❑Flex Temperature Control Services ❑Honeywell Energy Analysis Reporting ❑Preferred Automation Maintenance Services ®Air Filter Services ❑Flex Automation Services ®Water Treatment Services Preferred Fire Alarm Maintenance Services ❑Critical Parts Stocking Fire Alarm Test and Inspect Services ❑Thermography Services ❑Preferred Security System Inspect Services ❑Emergency Generator Services ❑Flex Security System Services ❑In Suite Services ®Preferred Mechanical Maintenance Services ❑Remote Monitoring/Radionics ❑Flex Mechanical Maintenance Services ❑Indoor Air Quality Auditing Services ❑ServiceNetTu Remote Monitoring and Control Services ❑Service Management Software ®EBI Services ❑FM Worksite 00nitne Services ®OtherlSpecial Provisions []Advanced Support ❑Honeywell Users Group Contract Term: (5) years from the Effective Date. Customer_ Honeywell_ (INITIALS) Contract Effective Date: November 1, 2014 Price for Year 1: One hundred five thousand dollars, ($105,000.00), (plus applicable taxes). Payment Terms: Monthly ❑ Sales Tax will be invoiced separately ® Use Tax is ine}tided 1n the Price ❑ This sale is tax exempt Renewal: The Contract Term will automatically be renewed for consecutive terms of one year unless terminated by either party by the delivery of written notice to the other at least sixty (60) days prior to the end of such term, or unless terminated as provided herein. Submitted by HBS: (signature) Name: Mark Spangler Title: Sr. Account Manager Date: October 3, 2014 This proposal is valid for 30 days. Acceptance: This proposal and the pages attached shall become an Agreement in accordance with Article 13 below and only upon signature below by an authorized representative of HONEYWELL and CUSTOMER. Accepted by: HONEYWELL BUILDING SOLUTIONS Signature: i, rw. Name: Jaw r Title: l t l r, Date: L -� " i L/♦ Proposal Number 113096 Honeywell Service Agreement tRev omit CUSTOMER: Ci of aidwi Park Signature:_ Name:. M Title: Date: (A s '1e+ 14 - Page 1 of 12 nera L'ales ahem ise stated. all labor and serva;*s under this Agraemtm will be perfremed durleg the hours.1`41-00 a.m.. a 30 P.m. local time Monday through Friday, excluding federal holidays., !r for any reason cauomer;oquic es Honeywell co fumssb any Is1v r or services outside .(the hours of 41:00 am - 4A0 P.M. Taal time Monday thmugb Friday W an federal hariday ay, anyovenrese or additional exposes. such as repairs Ar material (on cox included is thss Agreement. will be billed to and paid by Customer 2, TAXES 1.1 Customer agrees to pay the amount of any new or increased saxes or governmental charges upon labor a the reduction, shipment., sale, insallaket4 of use of equipmtm or sullwaa which became affnatvs after the dose of tha Agreement. If Customer claims any such taxes do nes appy to transactions covered by this Agreement„ Customer shall Provide Honeywell woh Aux excrepe un catificag acceptable a the applicable taxies authorities, 2.2 Tax -Related Cooperodon. CUSTOMER agmes to execue any documents and to provide addi:onot reasonable cooperation to HONEYWELL totaled to HONEYWELL tax f e mss under Internal Revenue Code Senna. I79D. HONEYWELL will be de signaled the sole Sectron 179D beneficiary. 3. PROPRIETARY INFORMATION 3.1 All proprietary information On donned harcitl obtained by Customer from Honrywell in eonnertion with th;a Ageratum MR rernasn the Pmperty'rs(HarnyweB, and Customer will sat divulge suchafamonot to say tdd potty without pear written consent of Honeywell. The term 'Propirvitay information" mem written inforrmation (or oral information seduced to writing), or Information in machinaetadAble fans, Including but rad duffed to software supplied to Customer which Honeywell deems propria ney or confidential and aMncteritts as proprietary in the time of disclosure toCummer by markugt or hireling the mines 'Psap(cemy_'Cosffdemisr', or Sashive" The Customer shop incur no obtigassass hereunder with respect to Proprietary onformstion which: tor) was in the Customer's Poeatnion to was kmawa to the Customer Ps as its mccipl from Honeywell: (b) a itrkpendowy desylsged thy the Customer widtout the u iliaxioa of wrk confidential infoneation of Honeywell. (el is or becomes public krcwldge through an bah oftht Customer, (d) nor becomes amvdAble to ala Customer bots a source atter shies Honeywell (e) is or btcarnes available out m unrestraced bes a to a thiel pasty bout HwxyweR a from come ave Kling voter its cotstrd: Mite received by Costumer sftoenoifowion to Honeywell $sat the Cmwmar was net accept say further iwfanmatiam. 3.2 Customer agrees esu Hamtywelt may use mmpoprimary iofosmanon pertaining to she Ag eremem. and she work perfarmed voider the Agreement, Aar press releases. case tru iec, data wWyshs OMMOatal purpotrs,ard odmr ssmitedocommms or statements in be publicly released, as Was as HoncywoN subareas aa) such document or statement to Cunonser fea is approwl, which wH not be unreasonably withheld, Honeywell msyn during ad attar the term of this Agreement, compile and use and dissawnue in anonymous and aggregated fom all data and msomsation relaned to budding optimiznum and energy sonde obtained in tomuctita wills this Agrwmen4 The cites and obligations int this Seoioa 3 shall survive itmtiamum of this Agreement. J. INSURANCE OBLIGATIONS Honeywell "I'm its opts expesut carry tad mahmain in force at all teats from the eRrcMv date o(the L mtraet through find canpetan tithe work the following insurance . It n ssrted, however, that Honeywell hes Wright to ossust W self4asure any of the insurance coverage listed below (a) Commercial Oriental Lmabsluy lotarmce to meksde continental Sowiry, productskumpMd operstiras liability with a combined single limit of USD $5.000.000 par occurrence. Such policy will be wrtlas an a occurrence form lasso: (b) If automobiles we used in the execution of the Contract, Automobile Liability Insistence wth a m;narun combined single Lime of USO 35.000,000 per occurrence. Coverage will include all owed, )rased, novvwamd and hfmd vehicks (t) Where applicable, "AR R" It" Property tea. including Bader -a Risk memento. for physicat daatase to property which is assumed in dw Concoct. (d) Workers' Compensation insurance Covetag : A - Statuary Amin and Coverage B•Employar's Lability lain ace with limits of USD 51,000.OD0 for bodily Wury each accident or *same.. Prior to the commesheamsnt ofthe Comm, HonopweR wsR fvtm A evsdcoce ofsaid Insurance coverage in the form oft Memormsban isflnsneorce which is accessible a•heir.,,:,ww,.M atttaekwrlixmn war,twhdit a ! a,, um, svd home. All insurance required in this Asicle *IR be wrmm by companies with a rating arms less than "A•, Xlrby A.M. Beat or egdvaMem rating agency. Honeywell will endeavor to pro%tde a thirty (IOi,ey notes, of cant ellatiom of min -renewal to the Cumumer, In the eves l that a self insured program Is implemented. Honeywell will provide adequate proorof flnaseial responsibility- Sus HiL ftROUS SURSTANUL MOLD AND UNSAFE WORKING CONDITIONS S. t Customer has not observed or received notice from any memo (formal or infornull of (s) Haudow Substaaces or Mold, *An sirbom or on or within the walk, floors, ceilings. h nems, vemlintfa and at comdfumms systems. pmalimg systems. nructum. and Oder components of the She. a within Fastin e . futon, equipment. containers 4 pipelines in a Site, or Ib) conditions dna, to Customer's knowledge, mtoi cause or promote accamulmia. coaeeovamm, growth a dispersion of Hazardous Substances or Mold on or within such locations. 5.2 Honeywell is not responsible for dowrmsmng whether the Canted Equipment or the temperature, bunudity and ventilation %areas used by Customer, arc appropnae for Customer and dor See *step as spindisally provided to an snacked Work Scop Document. S.3 If any such matenaa, situation% of condtmat, whether ds aclosd or no, are an fact discovered by Honeywen or others orad provide an usafs condition lea the Po6a Lice of the weak or Services. she d'scomwy ofdme ossomion shall constitute a cause beyond Honoyweli a reasonable control said Honeywell shall have the risM to cease On work at Sen sees umil the arca has been made safe by Cumiew or Cviumw,l repsspeadva, in Cementer I upene.. Honeywell shag have to right to ve mmate this Agmumenl if Customer has rant IWIy remedioed the umsah condition within slaty (601 days afdiseovery: $.A Cuswnwt represents dto Cwtomer has as retained ifouywcll m diuomer napet4ln.rNi@Ne, idcntlly, pm'ent ur emadkte Haaarduus $ubuances ea Mold ar eadtiom attsd byHaeudous Snbs,mes ea Mold, S,S TO THE FULLEST EXTENT ALLOWED BY LAW, CUSTOMER SHALL INDEMNIFY AND HOLD HONEYWELL HARMLESS FROM AND AGAINST ANY AND ALI, CLAIMS AND COSTS OP WHATEVER NATURE, MCLUDING BUT NOT LIMITED TO, CONSULTANTS' AND ATTORNEYS' FEES, DAMAGES FOR BODILY INJURY AND PROPERTY DAMAGE, FINES, PENALTIES, CLEANUP COSTS AND COSTS ASSOCIATED WITH DELAY OR WORK STOPPAGE, THAT IN ANY WAY RESULTS FROM OR ARISES TINDER THF, BREACH OF TNC REPRESENTATION$ AND WARRANTIES IN THIS SECTION, THE EXISTENCE OF MOLD OR A HAZARDOUS SUBSTANCE AT A SITE, OR THE OCCURRENCE, OR EXISTENCE OF THE SITUATIONS OR CONDITIONS DESCRIBED IN THIS SECTION, WHETHER OR NOT CUSTOMER PROVIDES HONEYWELL ADVANCE NOTICF,.OFTHE EXISTENCE OR OCCURRENCE AND REGARDLESS OF WHEN THE HAZARDOUS SUBSTANCE OR OCCURRENCE IS DISCOVERED OR OCCURS, THIS INDEMNIFICATION SHALL SURVIVr, TEMININATION OF THIS AGREEMENT FOR WHATEVER REASON. S•6 Customer Is responsible Wr lite containment of any and all refrigerant stored on or drat list Premises Customer accepts all responsibility for and agrees to indev oly Honeywell against any ad all ehrims, dltuKm or aures of action dint aria out of the storage, coosuraption, toss edge dispn ll Of re6igeram, except to the extent He mrn*d has brought reffileram onsite and ds ditdly and solely aeglipm for it* mishandling. � WARRAi9Tr AIVjt�MITATtON OF LIABILITY - 6.1 Honeywell will Opposite or repossess) product Honeywell provides under this Agreement to fails within do warranty period (our; l yea hanuse of dercas a wotmnan Cwtamer negligemct, or from fee, lightning, water 4semp. or any oiler cause beyond to crawl of Hone ell. This applies to *11 educts Ione all vides under dis�ta� est. w t the amort rhe AYeve rewbs from Yvv' w�' PPg s a Yw pm premem, wbedxr or not marmDictard by Hearywwsll The wamsaty y of eci ve ss of the data of Cummer acceptance of rhe product or the date Customer begins beneficial use o(the pradoa, whichever occurs fent. 6.7 THE WARRANTIES SET FORTH HEREIN ARE EXCLUSIVE, AND HONEYWELL EXPRESSLY DISCLAIMS AND CUSTOMER EXPRESSLY WAIVES ALL OTHER WARRANTIES. WHETHER WRITTEN OR ORAL, IMPLIED OR STATUTORY, INCLUDING BUT NOT LIMITED TO, ANY WARRANTY OF WORKMANSHIP, CONSTRUCTION, MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT TO THE SERVICES, EQUIPMENT, AND MATERIALS PROVIDED HEREUNDER. HONEYWELL SHALL NOT BE LIABLE FOR ANY PROPERTY DAMAGE, PERSONAL INJURY, LOSS OF INCOME, EMOTIONAL DISTRESS, DEATH, LOSS OF USE, LOSS OF VALUE, ADVERSE HEALTH EFFECT OR ANY SPECIAL. INCIDENTAL, INDIRECT. SPECUI ATTVE. REMOTE, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES. ARISING FROM. OR RELATIVG TO, THIS LIMITED WARRANTY OR ITS BREACH. 6.3 Honeywell makes no reprasmtaton or warranty, express. implied or otherwise, resudms Hazardous Substances or Molt. Honeywell shall have no day, obhrgalm or liability, all of whirls Cusarsarexpo iy w•ahvs, tic any damage or chasm, whether known or unknown, including but nes limited to property damage, personal kiay. loss of income. emodoosl shsoess, death. loss of use, loss of valve, adverse health offset or any Almost. condedpenva4 pustim exemplary or ashes damages, raptness of whether such damages may be caused by or otherwise assomcd-with defects in the Services, in whisk or in Paul due to or wising fern any investigation. )pints, milysiss mofthW , cleaning, remomd, chances, abaamm4 romediaioa. desvmasimaion. repair, repkcema4 relocation. loss of use of buildlhg, or aopsipmefm and syuem%or personal Injury, dead or disease a my way assoetatad with Huadow Substances or Mold 7. INOEMNITY Honeywell apes to imdempnisy and hold Cummrr and its organ and employees haroless from ala clams fat bodily icgay, and propsydamages to site exam; rock claims result from or mise under IeoeywoR's careigem onions or willfkl misconduct in les peformance of the Work rpuird under this Agreement. provided that such mdemniry obligation is valid only to the atm (t)Custemer gives Homymsll immediate notice in writing of any such cams and permits Honeywell, shrough counsel of is choce and Honeywell's sok cost and expasu, m answer the claims and defend any related suit and (dl Customer gives Honeywell all "am of s matia4 Assistance sad mshorty,As Honeywell`s expense,. to enable Honeywell to defend such suis. Hooeyweli a one retpomible for any settlement without its women consent. Honeywell is not Roble for leas or damage caused by tha negligence of Cwstomer or any other party or sued parry's employees or assets This obligation shall survive nomination of this Apartment Notwithstanding the foregoing, Customer agrees thin Honeywell will nes be responsible for my damages cawed by Vold or any other fungus or biolWA mawnal or spat, including but mot lemited to property dsmage, personal a3ury, loss of income, emotanal distress, des h. loss of vie .lost of slue, adverse health effect or my special, consequential, punitiveexemplary or other damages, rrgardless of whacker such damages may be caused by or otherwise associated wish defects in the £entices. L LIMITA710N OF LIABILITY /.1 IN NO EVENT SHALL HONEYWELL BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT, SPECULATIVE, REMOTE, CONSEQUENTIAL. PUNITIVE OR EXEMPLARY DA.HAGES, WHETHER ARISING OUT OF ORAS A RESULT OF BREACH OF CONTRACT, WARRANTY, TORT ONCLUDING NEGLIGENCE), STRICT LIABILITY, MOLD, MOISTURE. INDOOR AM QUAUTY.OR OTHERWISL ARISING FROM, RELATING TO, OR CONNECTED WITH THE SERVICES. EQUIPMENT. MATERIALS, OR ANY GOODS PROVIDED HEREUNDER. Proposal Number 113096 Honeywell Service Agreement (Rev. 04A 1) Page 2 of 12 8.2 NOTWI I HSTANOI,NG ANYTHING TO THE CONTRARY HEREIN, IF A PORTION OF THE SERVICES INVOLVES THE INSTALLATION AND/OR MAINTENANCE OF SYSTEMS ASSOCIATED WITH SECURITY ANWOR THE DETECTION OF ANWOR REDUCTION OF RISK OF LOSS ASSOCIATED WITH FIRE, HONEYWELL'S TOTAL LIABILITY ARISING OUT OF OR ASA RESULT OF ITS PERFOR,LIANCE UNDER THIS AGREEMENT SHALL NOT EXCEED THE AMOUNT OF THIS AGREEMENT. 9, EXCUSABLE DELAYS H,iuywell is am Itabie for damages caused by dela) or imrmpuon in Services due to fin, flood, corrosive substances as the est. strike, lockout dispute with workmen, inability to obtain material or smiets, commaion. war, acts of Gstk the proven s of Huardous Sobsuaces or Mold, or any other cause beyond Honeywell's masrmabk <onrtol. Should any pan of the system or any Equipment be damaged by fee, water. SShmmg, acts of God, she presence of Huardous Subilaaces or Meld. third parties a any other cause beyond she control of Haney -11. any repairs or mplacemem wig be pad for by Customer. M she even of any such delay. dne of shipmem orperfomrarte will be tocruled by s period equal to the time Int by mason of such delay. and Honeywell will be artikd to nrw%cr from Customer its reasonable costs. oserhead. and profit arising frmn such delay 10. PATENJINDESINITY 10.1 Htonemen shill, at iu cspow, clew or, at t* option. sole any suit that maybe instituted against Customer for alleged safnngemem of any United States pueass related to the hardware or soRwue mawlhnwed and provided by Honeywell under this Agreensi m ("the equipments"). provided that a) such alleged infringemem consists only in One use of such equipment by itself and notes part of.. or in combinatie with, any other dnicn, pans or software not provded by Honeywell hereunder, b) Cwscmer gives Hammell immediate notice iu writing army such suit and permits Horemell, through counsel of its choke,. so answer, she charof infr ge lagemem orad defend Such sob.. and c! Customs gives Honeywell all Headed information, xssistinse and luthorty, a Hmmywell's expanse, to mabe Honeywrn to defend such Boit. 10,2 Irsuch a tui has occurred." In HonaywelFs Opinion it hkely to occur. Honeywell may, at its election and expanw- a) obtain far Customer the right to condone using such equipment: b) replace. timet or ttrodlf i it so that it is no inhinging: or if anther a) or b) is not maim" thing c) remove such equipment and Brant Customer a credit therefore, as depraaed. 10.3 In die case are final awed of dmages in any such suit Honeywell will pay such Award. Honomo ll will nm, however, be responsible for any senlenwm Trade without it* wean contra, 10.7 THIS ARTICLE STATES HONEYWELL'S TOTAL LIABILITY AND CUSTOMER'S SOLE REMEDY FOR ANY ACTUAL OR ALLEGED INFRINGEMENT OF ANY PATENT BY THE HARDWARE MANUFACTURED AND PROVIDED BY HONEYWELL HEREUNDER. It. SOFTWARE LICENSE Alt software pnurided in conaecnosiw ids this Agrcrmem shall be licensed sed tat sold. The and time mdtss toft-mr will be required to sips a license agreement with provisions limiting use i f rhe sof sin: to the equipment provded under these sprcifsnions, linking copying. preserving confidentiality, end probikitatg miter to i thud pony. Licenses of this type arc standard for camptner-based #" mat of Ona type covered by this Agmtmem. Customer shall be expected ro pare Honeywell sccrss to the and user far purposes of obtaining the accessary sofrware masse. With the exception arm conaraert) or clam arising out *far related to she wsullstion, mamwring, arrdfor masssmanee Off" asdiw security Systems, the parties some that any conowmsy or closer bemwem Haseyw•ell and Customer "mit; oar of or totaling to this Agmement, or the breach thereof, will be settled by arbieranon me neural veaua, conducted m accadanee witb the Conaructlan Industry Arbittatiaa Rues of tin American Arbitration Assoeisnow Any award madered by the arbitrator wan be foul and judgmem may be entered upon it it accordance with applicable law in any court hawmsJuntsdini in Ihemof. Any oativer eray a clam afsas ore afar related to dw hnastiatlon, monitoring, msdror maintenance of systems associated with security mdror the dmaion at, and/or redvuloa of risk of cross asoeiared with fire willing resolved m s coon of comp tau jonsdiraat. This proposal and the pages attached shall become an Agmmmat upas ugnamm above by HoaeyweU and Customer.. The sirs and eoadisions am expressly linked q the luov isipa hereof, including Fbrsyivse't Cnemial Terms and Conditions saached hasro, norwidmtarstkag receipt of, a ack#wwledgrmet by. Honeywen of any purchase order, spencif casoa, or other document issued by Customer. Any additional or different terms sin forte or referesed in Customer's purchase order am bemby objected m by Honeywell end shall be dermad a materiel alteration of thew terms and shall not be a pan army inviting order. la. MISCELLANEOUS 14.1 Tb is Agmoo"t represems dm entue Agrttmen beMwn Cunomer orad )low)v sit for toe Work described herein and supersedesslf prior negwatans, repmsenuioms or A(petnamr berwrea the Panis% existed to the work dawribed herein. lag None of ike provisions of this Agreement shall be mar&tial, aherrd, changed at voided by any wkssegrms milaieully msewa by Cirnomerthat rehuas torhe subject math oftMs Agreement, Skis Agrarpeni may In ratmadcd oats by wriden insuunrent stpsrd by boA Patin. ti 3 TMs Apeemem is governed by the law ter the State where the work is a be perfirmed. IA_i Any provstioo or pan of dais Agmmem held to be void or um ntbrmbe utdmr any laws w regaNtkss win be claimed striekea. and all raa dung provisions will sanious to be valid and binding upas Honeywell and Cmi ma. who agree thin Ibis Agreement than be reformed to initiate such stricken provision or pm thereof with *valid and mlbreeabk prov)smn that colas as clow a possible an examining the intorsion of tin snickers provianb. 14.5 Customer may not as$* its rights or delegate its obligation under ibis Agreement in whole or in pan, without dm prior wr tin consent of Honeywell. Hom men may assign its right to nave psymem to angled patty. is. COVERAGE ISA Customer agmrs ro provide access to all Equipment covered by this Agreement Hbne)wut will be her 10 start and stop all primary equipment Modena ro tie operation of ds mechanical. control, au mation• and life safety systemis) at arranged with Customer's represemative. 1S.2 It is understood that oris is a Labor Only maimmance agreerven sad that rhe repair. mplacernnt and emergency service provisions do not apply to the attached list of covered equipment unless spicifically moat wrier the scope of .rook. IS-) Honeywell will not reloW sostwur, nor make repairs or replacements necessitated by rayon tf act,,r1roma at misuse of the Equipment by persons athertsm Horteywe6 or its enpbyem or caused by Ilghming, ellicidi al corm. a other violent weather or by any other "use beyond Hramywell's casual. Homgvell will provide Inch services in Customers request sad man additional charge. Customer is added m receive Honmmen's thin ahem prefened- Cussomer labor rates far such servicer ISA Ihsneymil may install dispwuic devices andlor software at Honeywell's expose to tahance system operation and support.. UPON termination of this Apft"M. Hat rywd{ may remove data devices and roue the system to its origiml operetion. Customer agrees to provide it its sole expense, connection to the switched telephone network for the diagnostic dentes aWw sohWam. 15J'S Honeywell will review the Services delivered older this Agreement an an annual basis. units, otherwise noted 16.6 This Agrammu assumes that doe systems and/ter Equipment included in dm atlaehed Liu of Covered Equipment me in mummi sable condition.. 1frips" am moecsery upon initial inspection or initial nuonal sun+p, #sprit charges win be submitted for approval. Should these charges be declined, those nos-maarsiinable items will be eliminated from coverer under this Agmensw and dm price adjated aetinglik y. 15.7 In the even gut the system or any squipmem component thereof is alteted, modified, changed or moved, this Armament may be mnmadigI adpnte i a terminated, as He porebl's hoe option, HONEY WELL is not responsible for any damages resohiog from such alterations, modifications, changes or aximment ISA Honeyw611 is not responsible for maintaining a supply of, "thing on" mplaciag lit or needed chlorofluorocarbon (CFC) limit refrigerating trot aheewise required usda this Agrremem. Catena is solely millossiik fa the coat of material and tabor of any such refrigairsm no otherwise provided for under osis Agreement at current marker run. 1S.9 Maintenance. repairs, said replacement of Equipment pats and componem ser limited to msr zing to proper working condition. Hhsnay"ll is om obligated to provide mpboomn sofrw•am, equipment, asapoaaas and%or pans Ow represent a signifkam betterment or capita improvement to Customers systems) hereunder. 15.10 Unless otherwise specified Customer muin all responsibility for maintaining LANs, WANs, kawd Imes mthige other corummsuiou mediums kmheml of essential to div operation of ilm system(*) or Equipmem (mind included in the ached Liss of Caviled Epnipmem. 15.11 Custwner Will prumWlY naify Honeywell *(any mtafunction is the sysmaI or Fquipmem covered under this Agtteamnm fie comes to Custmrmr'samfm,, 16. T %-4S OP PAYMENT 16.1 Subject to Hom)wen's approval of Customer's credit, Concerns, win pay or cause to be paid to Hoaeywall the full price for the Sen mesas specified on the fro page of this Agreement.. Honeywell wilt submit annual invokesto fustomer in advance for Services to be performed der;%the subsequent billing period• and psyment shall be doe within twenty (20) days after Cupoem s receipt of each sack invoice. Payments for smites pan dint more than Ra (6) days dun accrue interest ham the due dem to rhe due of payment in the rare of one and ohm -half percent (t Sty par moa*. compounding mombly. or Om highest legal raw than allowed. Customer will pay 40 anommy andlor collection fen incvrmd by Honeywell in collecting any past due aaoums. 16,2 Edig Adjustment. Honeywell may &mostly adjust the amours charged for the Services provided Proposal Number 113096 Page 3 of 12 Honeywell Service Agreement (Rev. 040 l ) t 7, UP-81/NATION t7.7 Customer may Terminate this Agreement for cause if Hhme)wel i defsotts in the perfomanee of any material Term of this Agreement or fails or m#ms to carry forward the $emus in accordance with this Agreement. after giving Honeywell written notice of its intent to terminate Ifwithin thirty i:. V) days (c owing receipt of such notice. Honeywel frill to ::uta Of perfomt its oblm(arimss. Customer may, by written rtotice to Honeywell. terminate thea Agreement 112 Honeywell may terminate this Agreement foc cause (inclodiig, but not limited to, Customer's failure to make payments as agreed herein) after givytg Customer .0" notice of its intent to terminate. If within thh y (300itys following receipt of such natio, Customer fails to make the payments alien due. or otherwise fails to cum or perform its obligations, I lon" ell may, by written notice to Customer, terminate this Agreement and recover 6om Customer payment for Serves performed and for loss" Sustained for ueterials, tools, construction equipment and mackiwery. including but not united to, rmsonabb overhead, proth and applicable damages. 17,3 Cancellation • 77nis Agreement maybe canceled at Honeywcll't npTion in the event f loneywell equipment on Customer -1 premises ; desvoyed or subnantrally damaged. Likewise, this Agreement msy be canukrd at Customer's option m the event Custom rr's promises arc destroyed. In the event of such cancellation, neither party shat) be liable for damages or subject to any penally, except that Customer will remain liable for Services rendettd to the dine of eaacelbtion Is.r -} ar sabstame" ItKiudes ah of the following whether naturally occurring or manufactured, in qumiies, ctadhiaas or concentrations teal have. ate agsged 10 hare. or are believed ro tiara an Ad, Mae effect on human heahh. habttabibly, of a Site x the environment: (a) ray dangerous. hstardous or toxic pollutant, contaminant, chemical, material or substance defined as hazardous or toxic at as a pollatam or contanit♦m eider sine or &decal bin, and Ib) an) pehokorn product, nuclear (us) a malarial, carcinogen, asbestos, urea formeldebyde. foand•implace insulation, polychlorinated biphenyl (PCBs p.. and (c) any other chemical or biological material or orgatism, that ens, is alleged w hint in is believed to have an adverse effect on human healthhabitabilityof s Six. or the environment. 1#1 " ldold' mews toy type er farm of tungm err bmlogicd material a agent. including mold. mildew, mossmir. yeast and mushrooms. and may myeoloxim, spores. sums, or b7-pmhsca produced or mbased b) any of de forctpamg. This includes any reload or any such conditions caused by third panics. til) `ti ovemd rqugmenf' means die #goVinent covered by the Services to be performed by Hoarywell vainer this Agreement and is limped to the gquipmeru iaeluded in the respectise work sanpe mucbmats. Cita 'Services` mews then unvsars ad abligattons to be underukan by Honeywell in support of, or to maintain, the Covered Cquipment, as oras fully deviled in Use anadd wort scope datumemfs), whk h am incorporated hew is Proposal Number 113096 Page a of 12 IGmeywell Service Agreement (Rev. 04.111) ADDENDUM A (FOR PUBLIC ENTITIES) The following article is hereby incorporated and made a part of the above referenced Agreement as evidenced by the signatures affixed below: ARTICLE 8. Appropriations and Essential Use 8.1 CUSTOMER reasonably believes that sufficient funds can be obtained to make all payments for the initial term, as described in Paragraph 3. 1. of the Agreement. CUSTOMER hereby covenants that it shall do all things lawfully within its power to obtain funds from which such payments may be made, including making provisions for such payments, to the extent necessary, in each budget submitted for the purpose of obtaining funding, using its bona fide best efforts to have such portion of the budget approved and exhausting all available administrative reviews and appeals in the event such portion of the budget is not approved. It is CUSTOMER'S intent to make the payments for the initial term if funds are legally available therefor and in that regard CUSTOMER represents that (a) the use of the Equipment and Services is essential to its proper, efficient and economic functioning or to the services that is provided to its citizens; (b) CUSTOMER has an immediate need for and expects to make immediate use of substantially all the Equipment and Services, which need is not temporary or expected to diminish in the foreseeable future; and (c) the Equipment and Services shall be used by CUSTOMER only for the purpose of performing one or more of its governmental or proprietary functions consistent with the permissible scope of its authority. 8.2. In the event no funds or insufficient funds are appropriated and budgeted for the acquisition, retention or operation of the Equipment and Services under the Agreement, then CUSTOMER shall, not less than sixty (60) days prior to the end of such applicable fiscal period, in writing, notify HONEYWELL (and its assignee, if any) of such occurrence. The Agreement shall thereafter terminate and be rendered null and void on the last day of the fiscal period for which appropriations were made without penalty, liability or expense to CUSTOMER of any kind, except as to (f) the portions of the payments herein agreed upon for which funds have been appropriated and budgeted or are otherwise available, and (ii) CUSTOMER'S other obligations and liabilities under the Agreement relating to, accruing or arising prior to such termination. In the event of such termination, CUSTOMER agrees to peaceably surrender possession of any Equipment (provided by HONEYWELL under the Agreement) to HONEYWELL (or its assignee, if any) on the date of such termination, packed for shipment in accordance with manufacturer's specifications and eligible for manufacturer's maintenance, and freight prepaid and insured to any location in the continental United States designated by HONEYWELL, all at CUSTOMER'S expense. HONEYWELL (or its assignee, if any) may exercise all available legal and equitable rights and remedies in retaking possession of any Equipment provided by HONEYWELL under this Agreement. 8.3 Notwithstanding the foregoing, CUSTOMER agrees (a) that if the Agreement is terminated in accordance with the preceding paragraph, CUSTOMER shall not purchase, lease or rent equipment which performs the same functions as, or functions taking the place of, those performed by the Equipment nor shall it contract for any services similar to or that take the place of the Services provided under the Agreement, and shall not permit such functions to be performed by its own employees or by any agency or entity affiliated with or hired by CUSTOMER for the balance of the fiscal period in which such termination occurs or the next succeeding fiscal period thereafter, and (b) that it shall not, during the initial term, give priority in the application of funds to any other functionally similar equipment or services. Except as expressly set forth in this Addendum, all of the terms and conditions of the Agreement remain in full force and effect. Proposal Number 113096 Page s of 12 Honeywell Service Agreement (Rev, 044 1) Preferred Mechanical Maintenance Services 1.1 Scope - HONEYWELL will maintain the mechanical systems, components, and hardware listed below: List of Maintained Equipment: Location Qty Description Rating Manufacturer Model Ci Hall Bids. 4 Compressor 35 ton I Cooling Tower 140 Ton BAC VNT 1258 2 Boiler 25 HP A'ax WG 1050 1 AHU 20 HP I AHU 15 HP I AHU 7.5 HP 2 Chilled Water Pump 7.5 HP 2 Condenser Water Pump 7.5 HP 2 Hot Water Pump 3 HP 1 Exhaust Fan .5 HP 1 Exhaust Fan .73 HP I Exhaust Fan 5 HP 1 Return Fan 7.5 HP I Return Fan 3 HP Data Processing I Package Unit 7.5 Ton Electronic Room 1 Package Unit 4 Ton Print Shop I Package Unit 4 Ton Annex 2 Package Unit 4 Ton Carrier 48KLA 2 Package Unit 3 Ton Carrier 48KLA36 2 Package Unit 7.5 Ton Carrier 48EGO08B Senior Center 3 Package Unit 3 Ton XXX XXX 2 Package unit 3 Ton Carrier 48HJD004-5 2 Package Unit 4 Ton Carrier 48HJD005-5 Senior Dining Hall 2 Package Unit 7.5 Ton Carrier 48HJD008-5 Community Center I Package Unit 7.5 Ton Carrier 48DJO07 2 Package Unit 20 Ton Carrier 48DJO24 1 Package Unit 25 Ton Carrier 48DJD028 1 Package Unit 15 Ton Carrier 48DP016 1 Package Unit 10 Ton Carrier 48DP012 1 Package Unit 7.5 Ton Carrier 48HD008 1 Package Unit 2.5 Ton Carrier 48NLT018300 1 Package Unit 2.5 Ton Carrier 50 030 2 Exhaust Fan I HP 8 Exhaust Fan .5 HP 2 Exhaust Fan 1.5 HP 1 Evaporative Cooler Essick I Package Unit 10 Ton Dryotron DS 100 Pool I Boiler 24 HP Raypak P0824ABCD I Hot Water Pum .33 HP 1 Unit Heater Reznor City Yard 1 Package Unit 5 Ton Carrier 38AE0125 I Package Unit 4 Ton Carrier 48DH006 I Package Unit 4 Ton Carrier 4813CC04 1 Unit Heater Carrier 56E5900510 1 Unit Heater Payne 997AW06024 1 Forced Air Heater 111,000 BTU Carrier 58PAV 111-20 L Condensing Unit 5 Ton Carrier 38HDC060-3 1 Package Unit 5 Ton Carrier 48HJD006-5 I Pack!&e Unit 3 Ton Carrier 48HJD004-5 Proposal Number 113096 Page 6 of 12 Honeywell Service Agreement (Rev. 04111) Barues Park 2 Package Unit 5 Tons Carrier 48JX060 I Package unit 10 Tons Carrier 48JX024 I Package Unit 2.5 Tons Carrier 481X042 I Exhaust Fan N/A Cook I OOACE City Hail/ Police Bldg I Split System 4Ton Carrier FB4ANF048/ 38 R048-5 Remote Police Building I Heat Pump 3 Ton Trane WDC036COOBC Family Service Center Building 3 Forced Air heater 111,000 BTU Carrier 58PAV111-20 3 Condensing Unit 5 Ton Carrier 38HDC060-3 Teen Center 2 Packa a Unit 7.5 Tons Carrier 48HJD008 1 Package Unit 10 Tons Carrier 48HJD012 1 Packa a Unit 2.5 Tons Carrier 48GNX03004051 2 Exhaust Fan ',. HP Penn DX08B 2 Exhaust Fan 'A HP Penn DX06B 1.2 Preventive Maintenance - Each preventive maintenance call will be scheduled by a computer-generated service report detailing the tasks to perform, the skill levels required, and the special tools and instrumentation required to maintain the systems. Maintenance intervals will be determined by either equipment run time or a frequency determined from consideration of equipment operation, application, location, or criticality of end use. Upon completion of each service call, a summary of the preventive maintenance tasks completed will be provided to CUSTOMER. 1.3 Component Replacements - HONEYWELL will maintain CUSTOMER'S presently installed system within the functional limitations of presently installed hardware, firmware, and software found on CUSTOMER'S system(s). HONEYWELL will repair or replace serviceable components and parts found on the List of Covered Equipment that have been found to be defective or have failed. Replaced components will be new or reconditioned components of compatible design as required to maintain CUSTOMER'S system, At HONEYWELL'S sole discretion, marginal components may also be repaired or replaced. These replacements will be based upon commercial availability of parts and/or components. All exchanged parts shall become the property HONEYWELL. Automatic valve and damper maintenance and repair are included in this Agreement. The labor required for their removal and installation is not included. Notwithstanding the foregoing, at initial inspection, at initial seasonal start-up, or following twelve (12) months of service, if any individual component cannot, in the sole or exclusive opinion of HONEYWELL, be properly repaired, due to obsolescence, lack of commercial availability of standard parts, and/or excessive wear or deterioration, HONEYWELL may remove said component from the List of Covered Equipment, with sixty (60) days written notice. Non -maintainable components will be eliminated from coverage under this Agreement and HONEYWELL shall adjust the price accordingly. 1.4 Emergency Service - Activities performed under this Agreement are designed to minimize the incidence of emergency situations. However, should an emergency arise, HONEYWELL personnel will assess the situation either by phone or remote diagnostics, or both, and will determine the required course of action with CUSTOMER. If it is determined that a site visit is required, HONEYWELL personnel will arrive at CUSTOMER site within 4 hours, if the resolution of the emergency service call requires HONEYWELL to provide service for equipment that is not listed in Article 1.1 above, CUSTOMER will be liable for charges prevailing for such service. Emergency Service will be provided during the following periods during the term of this Agreement (check box for desired level of emergency service coverage): ® Continuous Emergency Service: 24 hours per day, seven days per week, federal holidays included ❑ Extended Hours Emergency Service: 12 hours per day, five days per week, federal holidays excluded. Specified hours: 6:00 a.m. - 6:00 p.m., Monday through Friday. ❑ Regular Business Hours Emergency Service: 8.5 hours per day, five days per week, federal holidays excluded. Specified hours: 8:00 a.m. - 4:30 p.m., Monday through Friday. Proposal Number l 130% Page 7 of 12 Honeywell Service Agreement (Rev. 04/11) 1.5 Performance Review - A review of the Services provided within this Agreement will be performed by HONEYWELL on an annual basis at CUSTOMER'S request. HONEYWELL and CUSTOMER will discuss work performed since the last review, answer questions pertaining to Service delivery, and identify opportunities to further improve performance of the Equipment. 1.6 Honeywell ServicePortal -- HONEYWELL will provide customer access to an Internet -based application that will allow the CUSTOMER to securely submit non -emergency service requests online; view status of all service calls, whether scheduled, open or closed; view appointments and task detail of work performed on contracted service calls; and view contract and equipment coverage details (12 month history and includes only service performed per the HONEYWELL contract), Functionality enhancements or deletions are at the discretion of HONEYWELL. Proposal Number 1130% Page 8 of 12 1loneywell Service Agreement (Rev. 04;11 g EBI Services 1.1 Scope: Honeywell will provide software and hardware enhancement and support for Customer's Enterprise Building Integrator (EBI) system, which consists of Honeywell Building Manager. The services are more specifically described below. List of Covered Software Drawing numbs s and da*s) if applicable) Quantity Software Product Number Version Product Description Location l 76470 1410 1 EBI Software City Hall (if software embedded in network hardware is to be covered, include it in the List of Covered Software.) List of Covered Hardware Quantity Description Model Number Location Refresh Option Yes or No 1 Dell PC NA City Hall No 1.2 Software Enhancement and Support For software included in the List of Covered Software and originally installed by Honeywell, Honeywell will, on a scheduled basis, (a) evaluate the condition of the software, (b) apply any available updates and upgrades that are applicable to the software (but for third -party software only after it has been qualified by Honeywell) and that have not been previously applied, (c) perform a system back-up, and (d) save the back-up files. For the same software, Honeywell will apply critical software updates as they become available (but for third -parry software only after it has been qualified by Honeywell). Critical software updates are updates that correct a problem that substantially compromises the overall system operation or security. Customer shall not install any software on systems covered by this addendum without Honeywell's written approval. This addendum does not include any services on software installed by others, and Honeywell will not be liable for any damage to any such software installed without Honeywell's written approval that results from these services. 1.3 Hardware Support For hardware included in the List of Included Hardware and originally furnished by Honeywell, Honeywell will, on a periodic basis, evaluate the performance of the hardware and recommend any enhancements needed to allow the software to perform as specified. If the Refresh Option is selected, Honeywell will replace the listed hardware with new hardware that satisfies the requirements of the upgraded or updated software on or about the two-year anniversary of the initiation of these EBI Software Enhancement and Support Services and on or about any succeeding two-year anniversary, for as long as these services remain in effect. 1.4 Performance Review At Customer's request, Honeywell will, on an annual basis, provide a review of the services provided under this addendum. As part of this review, Honeywell will discuss services provided since the last review, answer questions pertaining to the services, and discuss opportunities to improve performance. Proposal Number 1130% Page 9 of 12 Honeywell Service Agreement (Rev. 04x11) Air Filter Services 1.1 Scope - HONEYWELL will furnish and install air filters appropriate for the design condition of CUSTOMER'S ventilation systems. Media for the fan system units listed in this section will be replaced according to the following schedule: List of Covered Equipment: 1.2 Coverage - It is understood that the air filter media replacement services apply only to the Can system units listed in Article 1.1 above. If this Agreement is terminated, HONEYWELL will remove any HONEYWELL -supplied frames from the facility, or offer CUSTOMER the opportunity to purchase them at the current market value. 1.3 Frequency of Air Filter Media Replacement - Should filter loading experience indicate a need to adjust the frequency of media changes for the fan systems listed in Article t.l above, the frequency will be changed, and the Agreement amended to reflect the new media change frequency. The Agreement price will be adjusted to account for the revised media change frequency. 1.4 Performance Review - A review of the Services provided within this Agreement will be performed by HONEYWELL on an annual basis at CUSTOMER'S request. HONEYWELL and CUSTOMER will discuss work performed since the last review, answer questions pertaining to Service delivery, and identify opportunities to further improve performance of the Equipment. Proposal Number 113096 Page roof 12 Honeywell Service Agreement (Rev 04.e11) Changes per year Fan S tem Unit Quantity Size T_(1,2,4,6, or 12 For Equipment covered in N1A N'A Pleated Media 4 Mechanical List 1.2 Coverage - It is understood that the air filter media replacement services apply only to the Can system units listed in Article 1.1 above. If this Agreement is terminated, HONEYWELL will remove any HONEYWELL -supplied frames from the facility, or offer CUSTOMER the opportunity to purchase them at the current market value. 1.3 Frequency of Air Filter Media Replacement - Should filter loading experience indicate a need to adjust the frequency of media changes for the fan systems listed in Article t.l above, the frequency will be changed, and the Agreement amended to reflect the new media change frequency. The Agreement price will be adjusted to account for the revised media change frequency. 1.4 Performance Review - A review of the Services provided within this Agreement will be performed by HONEYWELL on an annual basis at CUSTOMER'S request. HONEYWELL and CUSTOMER will discuss work performed since the last review, answer questions pertaining to Service delivery, and identify opportunities to further improve performance of the Equipment. Proposal Number 113096 Page roof 12 Honeywell Service Agreement (Rev 04.e11) Water Treatment Services 1.1 Scope - HONEYWELL will provide a water treatment program for the following systems: List of Covered Equipment: Quantity Description Model Number Location 2 Closed Loop Chilled and Hot WaterCi Hall I I Open Loop Cooling Tower A City Hall 1.2 Preventive Maintenance - A computer -scheduled treatment program for the control of scale, corrosion, and biological fouling will be provided. HONEYWELL will regularly examine, test, and adjust all covered water treatment devices, and will perform periodic water analysis. On systems requiring continuous water analysis, an electronic monitoring system will be installed and maintained. The electronic monitoring system will automate the water analysis process, and adjust chemical feed and bleed interval automatically. 1.3 Supplies and Materials - HONEYWELL will provide and maintain all monitoring equipment, and will supply biodegradable chemicals necessary to maintain proper water treatment. All monitoring and application equipment furnished by HONEYWELL will remain the property of HONEYWELL. 1.4 Emergency Service - Should an emergency related to the function of the Water Treatment Services arise, HONEYWELL personnel will assess the situation either by phone or remote diagnostics, or both, and will determine the required course of action with CUSTOMER. If it is determined that a site visit is required, HONEYWELL personnel will arrive at CUSTOMER site within 4 hours. if the resolution of the emergency service call requires HONEYWELL to provide service for equipment that are not listed in Article 1.1 above, CUSTOMER will be liable for charges prevailing for such service. Proposal Number 113096 Page i i of 12 1 loneywell Service Agreement (Rev. 04;71) Special Provisions These Special Provisions are incorporated herein by reference and made a part of the Honeywell International inc., Honeywell Building Solutions — Services Agreement No. 40100356 1. Community Center: Honeywell will convert the existing Y7505 controller to a stand-alone programmable controller by changing firmware. This controller will no longer be remotely monitored by Honeywell. We will program holiday schedules on an annual basis at the customer request. 2. Pricing and Early Termination Fee Schedule: Year Current Annual Price (3% esc) Revised Sell Price Early Term Fee 1 $117,517 $105,000 $14,395 At Month 13 2 $121,043 $110,250 $26,267 At Month 25 3 $124,675 $122,267 $28,795 At Month 37 4 $128,416 $135,594 $21,617 At Month 49 5 $132,269 $150,374 $0 5 Yr Total $623,920 $623,486 5 year Averages $124,7841 $124697 NOTE: If termination falls between annual renewals early Term Fee will be prorated in accordance with month termination is effective Proposal Number 113096 Page 12 or 12 Honeywell Service Agreement (Rev. 04111) ITEM NO. 6 STAFF REPORT aA TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer Laura J. Thomas, Human Resources/Risk Manager D ATE: June 20, 2018 SUBJECT: Ratify and adopt resolutions to approve updates to the comprehensive City of Baldwin Park Pay Schedule in accordance with Cal PERS established guidelines; update the City of Baldwin Park Job Classification Plan to include a new position of Building/Engineering Permit Technician and Recreation & Community Operations Supervisor, and adopt the respective class specifications; delete the Lead Code Enforcement Officer position; and revise the class specification for Code Enforcement Supervisor. SUMMARY This report seeks City Council consideration and adoption of Resolutions approving the job classification plan, as modified, in accordance with applicable rules and regulations. The updated job classification plan includes a new position of Building/Engineering Permit Technician; a Recreation & Community Operations Supervisor; deletion of the Lead Code Enforcement Officer position; and revision of the Code Enforcement Supervisor class specification. Lastly, Council approval is requested to update the comprehensive City of Baldwin Park pay schedule to include the 2% cost of living adjustment (COLA) for all of the respective Bargaining Units, including the Unclassified Managers and Executive staff; and to make the necessary salary adjustments for other positons. Moreover, the comprehensive pay schedule should reflect additional changes deleting the Program Supervisor Y -Rated B salary; and the Lead Code Enforcement Officer position. All of these changes will take effect on July 1, 2018 upon Council approval. FISCAL IMPACT The fiscal impact from the 2% COLA and all the recommended positions and updates stated in this report are included in the proposed FY 2018-19 Budget. RECOMMENDATION Staff recommends that Council approve, ratify and adopt: 1. Resolution No. 2018-270 to update the Comprehensive Pay schedule which reflects the 2% COLA and other salary adjustments; and 2. Resolutions No. 2018-271 to modify the job classification plan to include three new positions; and class specification revisions in accordance with applicable rules and regulations; and 3. Authorize the Finance Director to complete budget amendments and appropriations and make any necessary adjustments. [Salary Resolution & Class Specification Approval] [June 20, 2018] Page 2 BACKGROUND In addition to the 2% COLA, other salary adjustments were made to the comprehensive pay schedule for the City Planner and Building Official positions. More than 10 comparable size municipalities were recently surveyed; this confirmed that the City of Baldwin Park's salary was slightly below average for similar positions in the San Gabriel Valley region. The salary adjustments, as proposed, will attract high caliber candidates with the best skill sets in this highly competitive marketplace. Moreover, new positons were added to the City of Baldwin Park's Job Classification Plan. To ensure the City of Baldwin Park continues to provide outstanding customer service in crucial areas of permit processing, development, code enforcement and facility maintenance, a Building/Engineering Permit Technician; Code Enforcement Supervisor; and Recreation and Community Operations Supervisor positions were created. Essential competencies, minimum qualifications and the salary of these positions, mirror similar positions found in neighboring municipalities who have historically provided effective services. The job descriptions of these new positions accurately depicts the range of duties and scope of responsibility required of the incumbent. More importantly, these positions will allow the City of Baldwin Park to operate more efficiently and provide optimum customer service. Per Ca1PERS regulations, any changes to one or more pay rates require a Resolution be presented to City Council for review and approval of such updates. These Ca1PERS requirements are intended to enhance the disclosure and transparency of public employee compensation by requiring that the pay rates be listed on a single pay schedule or single document. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS #1. Resolution No. 2018-270 with attached Comprehensive Pay Schedule effective July 1, 2018. #2. Resolution No. 2018-271 with attached Class Specifications for Building/Engineering Permit Technician, Code Enforcement Supervisor, and Recreation and Community Operations Supervisor. RESOLUTION NO. 2018-270 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, the City of Baldwin Park, through negotiations with various employee bargaining groups has established corresponding Memoranda of Understanding which are in full force and affect; and established individual contracts with each executive and unclassified management employee to reflect a 2% cost of living adjustment (COLA) and other salary adjustments as required; and WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CalPERS; and WHEREAS, the City of Baldwin Park has compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as Exhibit A, with the date, July 1, 2018. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the creation of a comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials, attached hereto as Exhibit A to be effective on July 1, 2018. SECTION 2. Resolutions or portions thereof in conflict with this resolution are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall forward a certified copy hereof to each Department Head and the Human Resources Manager. 1 PASSED, APPROVED, AND ADOPTED this 20th day of June, 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-270 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20th, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: Baca, Garcia, Lozano, Pacheco, Rubio NOES: COUNCIL MEMBERS: None. ABSENT: COUNCIL MEMBERS: None. ABSTAIN: COUNCIL MEMBERS: None. ALEJANDA AVILA CITY CLERK 2 RESOLUTION NO. 2018-271 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING A NEW JOB CLASSIFICATION PLAN IN ACCORDANCE WITH APPLICABLE RULES AND REGULATIONS. WHEREAS, the City of Baldwin Park, has created two new positions of Building/Engineering Permit Technician and Recreation & Community Operations Supervisor; and deleted the Lead Code Enforcement Officer position; and WHEREAS, the job class specifications for Building/Engineering Permit Technician and Recreation & Community Operations Supervisor have been created to reflect the essential duties, responsibilities, competencies and minimum qualifications; and WHEREAS, the City of Baldwin Park has revised the class specification for Code Enforcement Supervisor to more accurately reflect the essential duties, responsibilities, competencies and minimum qualifications required for successful job performance; and WHEREAS, the City of Baldwin Park's Job Classification Plan has been modified to reflect the appropriate changes, as noted above; and WHEREAS, the City of Baldwin Park has attached the class specifications referred to as Exhibit B. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize the creation of a new Job Classification Plan which includes the adoption of new positions, deletion of one position and revisions to current class specifications, to be effective July 1, 2018, attached hereto as Exhibit B. SECTION 2. Resolutions or portions thereof in conflict with this resolution are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall forward a certified copy hereof to each Department Head and the Human Resources Manager. 1 PASSED, APPROVED, AND ADOPTED this 20th day of June, 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-271 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20th, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: Baca, Garcia, Lozano, Pacheco, Rubio NOES: COUNCIL MEMBERS: None. ABSENT: COUNCIL MEMBERS: None. ABSTAIN: COUNCIL MEMBERS: None. 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EXHIBIT B (ID City of Baldwin Park BUILDING/ENGINEERING PERMIT TECHNICIAN Class Specification 6/20/18 DEFINITION Under general supervision, performs technical work involving the processing of permit applications, calculating fees and issuing permits; provides information to developers, contractors, private agencies, homeowners and the general public; reviews minor construction plans for code compliance and completeness for both the Community Development Department and the Public Works Department. SUPERVISION RECEIVED AND EXCERCISED This position supports both building and engineering permit functions. The Building/Engineering Permit Technician position primarily reports to and will receive instruction from the Building Official, largely because of the volume of building permit activity. Occasional instruction may be provided by the Engineering Supervisory staff to meet operational needs. EXAMPLES OF ESSENTIAL FUNCTIONS: • Assists the public at the counter processing construction plans, forms and permit applications for issuance of development and construction permits for commercial, industrial, and residential projects; • Maintains files and records; • Receives, logs, routes, and tracks various permits being processed; • Reviews permit applications, plans and specifications for compliance with applicable codes and standards; • Issues permits; calculates fees in accordance with established fee schedules and inputs information into a computer; • Advises developers, contractors, homeowners, members of the public and private agencies at the counter, over the telephone and via email on matters pertaining to building codes, construction plan requirements, zoning regulations, municipal codes, and other information required by law; • Maintains permit forms and distributes materials related to permit requirements and issuance; • Responds to inquiries and provides information related to permit procedures, policies and functions at the counter, over the telephone and via email; • Coordinates the microfilming of plans and drawings; • Calculates and determines a variety of fees for plan checks, permits, taxes and other charges; • Maintains records and logs of plans and applications submitted; • Directs the filing and routing of plans and permits to appropriate City departments and staff; • Receives requests for inspection and schedules inspections; and • May occasionally be assigned to other duties for training purposes or to meet technological changes or emergencies. QUALIFICATIONS Knowledse of: • The processes and procedures associated with various Building and Safety or Public Works permits; • Record keeping and records management practices; • Building and engineering requirements and codes; • Good customer service practices; • Modern office equipment and methods; • Basic filing systems; • Principles of arithmetic; and • State contractor license and Workers' Compensation requirements is highly desirable. Ability to: • Perform basic mathematical computations; • Be resourceful and answer a wide variety of questions and inquiries from the public, department employees and managers; • Operate basic office equipment including computers and other office equipment; • Make independent decisions; • Properly advise the public on basic building and engineering code requirements; • Positively interact with and assist vendors, developers and the general public to achieve their desired outcomes; • Deliver excellent customer service; • Interpret building codes, zoning regulations and permit requirements; • Organize and prioritize work in an efficient manner; and • Analyze technical information. MINIMUM REQUIREMENTS Education; Coursework in building/construction inspection or engineering is desirable. 12 units of college level course work in engineering or building/construction may be substituted for one (1) year of experience lacking. Experience: Two (2) years of full-time paid permit issuance experience in a municipality which requires the interpretation and application of building and/or engineering rules and regulations, or four years of full-time paid clerical related experience requiring the application of policies and procedures in a building and/or engineering division or operation. Physical Requirements: This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications. Council Approval Date: June 20, 2018 City of Baldwin Park RECREATION & COMMUNITY OPERATIONS SUPERVISOR Class Specification 6/20/18 DEFINITION Under the direction of the Recreation and Community Services Director, this position provides City-wide administrative support, which includes, but is not limited to, contract administration; budget and grants administration; capital improvement projects; request for proposals; rental agreements for building use and maintenance; and facility management oversight of all City buildings and recreation facilities, including maintenance and upkeep of City property. This position also manages the administrative unit and other full-time staff engaged in the design, planning and administration of recreation programs and services, and performs other duties as required. DISTINGUISHING CHARACTERISTICS The Recreation and Community Operations Supervisor is distinguished from the Program Supervisor in that the position maintains oversight of a broader scope of administrative functions involving City -owned facilities, including facility management, maintenance, budget, grants, contracts, and purchasing. This position is frequently expected to make complex and independent decisions on behalf of the Director in his/her absence, and occasionally interacts directly with the Chief Executive Officer and City Council to address urgent operational needs. SUPERVISION RECEIVED AND EXCERCISED Direction is provided by the Director of Recreation & Community Services. Responsibilities include direct supervision of Program Coordinators, Program Supervisors, maintenance staff, and a variety of other full-time, part-time, and contract personnel. EXAMPLES OF ESSENTIAL FUNCTIONS: Assist in preparing and reviewing contracts for facility use; Participates in the RFP process to secure vendors to conduct service and maintenance of City owned facilities; Coordinates with managers of other departments to provide proper maintenance, security and upkeep of office areas; • Assists in budget administration including budget expenditures preparation, formulating budget requests and proposals; • Provides oversight of grants and capital improvement projects; • Responds to inquiries and requests from Chief Executive Officer, City Council and other members of the Executive Team; • Plans, organizes and implements goals, objectives, policies and priorities for City-wide recreation services; • Organizes, directs and evaluates recreation programs involving contract classes, trips, after-school programs, day camps, special events, athletic activities and aquatics; • Assigns, schedules and supervises the work of part-time, contract and full-time staff; • Evaluates current programs, staff and facilities; • Develops comprehensive plans to satisfy future needs of department services; • Develops and implements marketing strategies; prepares bid specifications for the purchase of recreation equipment and other items; writes requests for proposals; • Drafts news releases and public brochures concerning recreation and leisure activities; • Maintains inventories of program supplies and equipment; • Evaluates program attendance, participant responses and costs, and makes recommendations regarding the continuance or cancellation of programs; • Assists in the selection of department recreation employees; develops and establishes work methods and standards; • Conducts or directs staff training and development; reviews and evaluates employee performance; initiates disciplinary actions; • Works with organized community groups and committees to promote and organize programs; • Acts as a Recreation & Community Services Department representative with school district officials, and other outside officials as assigned; • Analyzes trends in recreation programming, community attitudes, programs being offered, program requests, socio-economic issues, population age groupings, and other factors in program planning; • Conducts special studies as assigned by the Director and submits related reports; • Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service; and • Performs related duties as assigned. QUALIFICATIONS Knowledge of: • Standard program evaluation methods and report writing procedures; • Current literature and sources of information in the fields of recreation; • Principles of supervision, training and performance evaluation; • Procedures for planning, implementing and maintaining a variety of recreation and leisure time activities and programs through community participation; • Contract, budget and grants administration process; • Operational practices and procedures of the Recreation and Community Development Department; • Purchasing practices and procedures; • Regulatory requirements for municipalities working with minors; and • Facility management principles. Ability to: • Write reports and keep accurate records; • Supervise and evaluate the work of staff; • Make decisions regarding operational and personnel functions; • Respond to problem situations in an effective manner; • Train personnel on program activities, procedures and regulations; • Communicate effectively with a variety of personnel and age groups, and establish effective working relationships; • Tactfully explain and apply policies and procedures to elected officials, management staff and the general public; • Operate programs within budgetary limitations; • Analyze data and information; • Operate a computer and use a variety of computer software; and • Other duties as assigned to meet the needs of the department. MINIMUM REQUIREMENTS Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education: Experience: Equivalent to a bachelor's degree from an accredited college or university in recreation services, public administration, business administration or a related field and Three years of full-time paid experience in a supervisory capacity managing recreation activities and programs and performing administrative functions for a municipality, or Six years of full-time paid experience as a Program Supervisor for the Recreation and Community Services Department performing facility management functions and providing administrative support in the areas of budget, contracts, grants administration, and other administrative and recreational program activities, can be substituted for a Bachelor's Degree. Facilities management experience and/or possession of a Certificate or Credential in Facilities Management is desirable. Physical Requirements: TBD Council Approval Date: June 20, 2018 o� �owW NW Of iMi OAu{fL • �Al� �T14+� City of Baldwin Park CODE ENFORCEMENT SUPERVISOR Class Specification 6/20/18 To supervise and participate in activities to assure community compliance with municipal ordinances and to perform related duties as required. SUPERVISION RECEIVED AND EXCERCISED General direction is provided by the Police Lieutenant or manager at that level in charge of the Code Enforcement Operation. Responsibilities include direct supervision of the Code Enforcement staff. EXAMPLES OF ESSENTIAL FUNCTIONS: • Lead, assign, supervise and participate in the enforcement of a variety of regulations and laws related to occupancy, zoning, land use, property nuisance, property maintenance, weed abatement and upkeep and management of private property; • Review and evaluate the work of other code enforcement personnel and participate in the most difficult and complex enforcement cases; • Coordinate code and ordinance enforcement efforts with other Agencies, City departments and divisions; • Assist in developing new municipal code sections and ordinances and in recommending changes to existing regulations; • Check blueprints and plans of construction to insure adherence to zoning, and land use codes and ordinances; • Perform inspections regarding business license, zoning, health, safety, and public nuisances and make recommendations for corrective action; • Develop and maintain written case information; write reports; keep detailed records and logs; • Testify at court hearings as necessary; • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; • Train, assist and evaluate code enforcement staff; • Provide technical advice and assist in representing the City at Council meetings, commissions, committees, groups in enforcement and related matters as required; and • Perform related duties as assigned. QUALIFICATIONS Knowledge of• • Municipal ordinances and codes which include business license, occupancy, health, safety, zoning, land use and public nuisance provisions; • Geographical characteristics of the City and enforcement needs in each area, district or neighborhood; and • Procedures used in the training, supervising and evaluating of assigned staff. Ability to: • Review, analyze, and evaluate code enforcement cases and problems; and to take effective action for their correction; • Provide effective lead assistance in difficult code or ordinance enforcement cases; • Communicate clearly and concisely, both orally and in writing; • Train, supervise and evaluate assigned staff; • Deal effectively with the public and obtain compliance with City codes; • Provide excellent customer service and positively interact with the general public, Department managers and employees; • Effectively operate and retrieve data from computer and other devices used to maintain building code information; • Maintain a calm and professional demeanor when interacting with customers who may have questions or concerns about the interpretation and enforcement of rules and regulations; and • Operate a two-way radio and other communication devices. Special Requirements May work weekends and evenings as required. MINIMUM REQUIREMENTS Experience and Training Any combination equivalent to experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Education: High school graduation or equivalent. Experience: Three (3) years of full-time paid experience as a Code Enforcement Officer and Code enforcement experience in a supervisory capacity is preferred License or Certificate Possession of a valid applicable California Driver's license Possession of a Certified Code Enforcement Officer certification from the California Association of Code Enforcement Officers is highly desirable. Completion of a PC832 course is highly desirable. Physical Requirements: • Must possess the ability to occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; • Ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds; • Ability to walk on uneven terrain, climb ladders, and stairs; • Ability to work in various weather conditions and handle loud noise levels; and • Ability to work in and around hazardous conditions including physical substances and fumes. Council Approval Date: June 20, 2018 CLASS SPECIFICATION DELETED - JUNE 20, 2018 LEAD CODE ENFORCEMENT OFFICER > , . s . > , . s I MI M, - > , . equivalent,1.0 NO High sehool gr-adtation or- ��r ITEM NO. STAFF REPORT , TO: Honorable Mayor and City Council members X. B HU�OF ; �" X. FROM: Sam Gutierrez, Interim Director of Public Work `��' • DATE: June 20, 2018 SANG DIEL 1h° `°a yAa SUBJECT: Approval of an agreement with Valle County Water District for ti PP g Y tY kOJAW3 water system work along Maine Avenue as part of City Project No. 2018-0219 — Maine Avenue Complete Streets SUMMARY This item will approve an Agreement with Valley County Water District (VCWD) for water system relocation work related to City Project No. 2018-0219 — Maine Avenue Complete Streets Project. FISCAL IMPACT This project is funded with restricted funds; no General Funds are used. All cost for this work will be absorbed by the Maine Avenue Complete Streets Project's budget which was approved as part of the FY 2017/18 Capital Improvement Program (CIP) and is currently under construction. RECOMMENDATION It is recommended that the City Council approve the agreement with VCWD in an amount not to exceed $114,600 and authorize the Public Works Director to execute the agreement. BACKGROUND On January 30, 2018, City Council awarded a construction contract to Los Angeles Engineering, Inc. (LAE) in the amount of $2,245,803.00 to construct improvements consistent with the City's Complete Streets Policy. The project includes removal and replacement of curb and gutter, driveway approaches, sidewalk, curb extensions, landscaping, and water system and relocation work. The existing infrastructure impacted by the work is owned and operated by VCWD. The work includes the installation of a new 1.5 -inch meter, as well as, 5 (five) fire hydrant relocations. This work is included as part of the LAE contract. However, it is VCWD's policy to utilize contractors from an approved contractor's list and LAE is not an approved contractor. Since, the approval process will add a significant delay to the project, VCWD and the City of Baldwin Park have agreed to have an approved contractor perform the work. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES 1. The City Council may choose not to approve this agreement at this time. This action is not recommended as it will significantly delay the project and risk a delay claim by the contractor to the City. 2. Provide Staff with an alternative direction. ATTACHMENTS 1. Valley County Water District's - "Agreement" ATTACHMENT 1 DEVELOPMENT AGREEMENT 1. Purpose The City of Baldwin Park is requesting service from Valley County Water District ("District") and is requesting to install certain water facilities as described below. The installation is for the inspection of the construction of 2 —1.5" services and the relocation of 5 — 6" fire hydrants for various locations on Maine Avenue, Baldwin Park, CA 91706. This agreement is solely for the purpose of the inspection of the installation of 2 —1.5" services and the relocation of 5 — 6" fire hydrants. All other services must be handled in a subsequent agreement. 2. Facilities The facilities to be installed are as follows: Quantity Description 2 1.5" Irrigation Services 5 6" fire hydrants The facilities will be installed at: Maine Avenue Baldwin Park, CA 91706 3. Agreement In return for receiving domestic water service from the District, the applicant agrees to the following: a. Remit $ 114,600.00 to cover the District's actual costs for outside services used by the District. b. Remit $ 1493.58 to the District, which represents the actual cost for materials. c. Remit $ 3,324.00 to the District, which represents the estimated costs of inspection for the installation of 2 —1.5" services and the relocation of 5 — 6" fire hydrants. The total is based on an estimated 50 hours of inspection at a rate of $ 66.48 per hour. Additional time, if required, will be billed at $ 99.71 per hour. d. Remit $1,249.00 to the District for the usage and mileage of a District vehicle. e. Remit $ 7,175.27 to cover the District's administrative time spent on this project. This figure is subject to change if additional inspection time is needed to complete the construction project. f. Remit $ 130.00 to the District as the application fee for the processing of the 2 new accounts that will be opened as a result of this project. g. Remit $ 2,120.96 to the District for the water system access fee. All materials shall be approved by the District prior to commencement of the work and will be installed in accordance with the District Standard Specifications adopted in July 2004, except where specified and shown herein. h. All facilities shall be inspected by a District representative prior to back filling and acceptance of any work. i. Submit to the District for approval a scaled drawing prior to construction, showing the location of the proposed service(s), water meter(s), fire hydrant(s), and existing and proposed curb, gutters, sidewalks, driveways, block walls, fences, sewer, and other obstacles which could affect the serviceability of the proposed water system facilities. The drawing shall also show the location of the connection to the District's system and the property lines of the parcel being served. j. Guarantee to make repairs resulting from defective materials and/or workmanship for a period of one year from the time of acceptance of the work. k. Facilities will be installed by a District approved Pipeline Contractor (List Provided). Contractor shall provide proof of insurance as required in the District's Standard Specifications section A- 02.05.1. Contractor shall obtain necessary permits and complete all documentation with the city and/or agency having jurisdiction prior to start of installation. All facilities shall be the property of the developer until they have been accepted by the District. I. Contact the District two working days prior to installation to arrange for inspection. The inspection drawing shall be the approved plan on file with the District. m. The used of installed facilities prior to acceptance by the District shall not constitute acceptance by the District. Service will be terminated if all terms of the agreement are not satisfied. n. Any construction prior to the District's approval of installation drawing(s) is at the sole risk of the developer. Any portion or portions may be required to be removed and replaced according to the approved drawings. 4. Performance of Work All work installed shall be free and clear of liens prior to acceptance by the District and shall comply with the following final check list: a. All facilities were installed and tested in accordance with the District's Standard Specification adopted in July 2004 and this agreement. b. Vaults and/or meter boxes are set to grade, flush with the pavement on paved areas or finish grade in unpaved areas. Vaults and/or meter boxes shall be undamaged and clean with all knockouts mortared closed. Vaults and/or meter boxes will not be placed in driveway approaches. c. Valve boxes are clear of debris and valve box covers are set to finished grade and painted. N/A d. Fire hydrants are painted. e. Permanent pavement repairs in public right-of-way are accepted by the city and/or agency having jurisdiction. Acceptance shall be evidence by a signed release or approved permit. Pavement repair on private property shall be per District Specifications. Upon receiving and signing the Development Agreement, applicant understands that a contractual agreement has been formed for the applicant to abide by all District Rule and Regulations. VALLEY COUNTY WATER DISTRICT BY: Tom Mortenson, Operations & Maintenance Manager DATE: City of Baldwin Park SIGN: PRINT: TITLE: DATE: ATTACHMENT 2 E&R Construction Inc. Bid # 18-091 General Engineering Contractor 5141 Calmview Ave Baldwin Park, Ca. 91706 Date: April 28, 2018 Lic. No. 449476 Job: Maine Ave (626}338-8405 " Fax( 626}960-7206 Baldwin Park TO: Valley County Water District Attention: Tom Mortenson NO permit costs included Removal and replacement of existing asphalt and sidewalk- by others QUOTATION NOTES: Haul away for our work is included Builders risk insurance not included Prices quoted are firm for 60 days from date of quote. Thereafter, prices are subject to review. EXCLUSIONS: Permit Cost, Engineering, Bonds Construction Water Any finished paving or concrete- unless specified Slurry or rock backfill- unless specified Storm Water Pollution or Construction Water Prevention Program E&R CONSTRUCTION INC. RESERVES THE RIGHT TO WITHDRAW THIS BID AT ANY TIME • Item# Quantit Description Unit Price Total Price Certified Payroll- Prevailing wage 1 5 ea Excavate and remove existing fire hydrant, cap valve and $ 3,800.00 $19,000.00 remove valve can and backfill and compact with CMB 2 5 ea Install new fire hydrant with Hop Tap with full wrap type $ 16,900.00 $84,500.00 sleeve- with 10' of weld steel pipe away from valve 3 1 Is Traffic Control- no plan- by WATCH manual $ 3,000.00 $3,000.00 4 2 ea 1-1/2" Irrigation water services- meter by district- no backflow $ 4,050.00 $8,100.00 Total CERTIFIED PAYROLL $114,600.00 Non- Certified Payroll 1 5 ea Excavate and remove existing fire hydrant, cap valve and $ 2,400.00 $12,000.00 remove valve can and backfill and compact with CMB 2 5 ea Install new fire hydrant with Hop Tap with full wrap type $ 12,800.00 $64,000.00 sleeve- with 10' of weld steel pipe away from valve 3 1 Is Traffic Control- no plan- by WATCH manual $ 2,000.00 $2,000.00 4 2 ea 1-1/2" Irrigation water services- meter by district- no backflow $ 3,100.00 $6,200.00 Total NON -CERTIFIED PAYROLL $84,200.00 NOTES: Haul away for our work is included Builders risk insurance not included Prices quoted are firm for 60 days from date of quote. Thereafter, prices are subject to review. EXCLUSIONS: Permit Cost, Engineering, Bonds Construction Water Any finished paving or concrete- unless specified Slurry or rock backfill- unless specified Storm Water Pollution or Construction Water Prevention Program E&R CONSTRUCTION INC. RESERVES THE RIGHT TO WITHDRAW THIS BID AT ANY TIME R ITEM NO. LF r 7 - STAFF REPORT TO: Honorable7,1 City Councilmembers FROM: Michael Tof PoliceDATE: June 20, 2 SUBJECT: RENEWAL OF AGREEMENT WITH ALL CITY MANAGEMENT SERVICES FOR PROVIDING SCHOOL CROSSING GUARD SERVICES FOR FISCAL YEAR 2018/2019 SUMMARY This report seeks City Council approval for the police department to continue a contractual agreement with All City Management Services (ACMS). The agreement is for the continued administration of school crossing guard services. FISCAL IMPACT The fiscal impact to the general fund for FY 2018-2019 is $194,832. This is unchanged from FY 2017-2018. This account # is 100-30-390-51100-13200. RECOMMENDATION Staff recommends City Council: 1. Approve the contract with ACMS for crossing guard services. 2. Authorize the Mayor to execute the agreement to continue contract services with ACMS. 3. Authorize the Director of Finance to appropriate $194,832 in the FY 2018-19 budget. BACKGROUND The City of Baldwin Park has been receiving crossing guard services through ACMS since FY 2005-2006, pursuant to an original agreement between the parties and amendments thereto. The current contract expires on June 30, 2018. ACMS has maintained a high level of service based on staff interaction with school district staff, parents, the crossing guard supervisor, and crossing guards. Staff has also observed crossing guards on duty. The agreement maintains the same cost as FY 2017-2018: $194,332.00 for crossing guard service at fifteen (15) locations in Baldwin Park for the term of the proposed agreement, which will expire on June 30, 2019. For reference the last three fiscal year crossing guard service amounts are listed below: • 2015-2016: $181,332.00 • 2016-2017: $186,732.00 • 2017-2018: $194.832.00 The City administered crossing guard service internally through the Police Department for many years before contracting with ACMS in 2005. The decision to contract with ACMS eliminated a burdensome task from the Traffic and Patrol Bureaus, which were staffed much more robustly than they are today. Administering the employment and service of fifteen guards drew Traffic Bureau personnel away from their primary duties for significant amounts of time. The lead Parking Enforcement Officer was tasked with the majority of the administrative work involved with training, hiring and scheduling. In 2005, she completed a study of the amount of time involved; it ranged from 8 hours to 90 hours per month, with an average of 34.8 hours per month dedicated to administering crossing guards. r Crossing Guard Service Contract Proposed Renewal June 20, 2018 Paee 2 When the Police Department administered crossing guard employees it was common that Parking Enforcement Officers, Police Cadets and even Police Officers were tasked with performing crossing guard duty on a regular basis when guard coverage was hampered by sick calls - common on rainy days - or vacancies in employment, which often occurred with short notice. Cadets spent an average of 50 hours per year performing crossing guard service, and Police Officers spent an average of 30 hours per year doing so. The decision to contract crossing guard services to our private contractor was made in order to eliminate the use of these personnel for crossing guard duty as well as the inordinate amount of time spent in-house administering crossing guard hiring, training and scheduling, and it has been a fiscally viable solution to these problems. Outsourcing crossing guard services is a common practice. ACMS is the only professional provider of service in our area. The following San Gabriel Valley cities contract services from ACMS: Arcadia, Azusa, Baldwin Park, Covina, Diamond Bar, El Monte, Glendora, Pasadena, Rosemead, San Gabriel, San Marino, Temple City, Upland, Walnut, and West Covina. Overall, ACMS contracts to 110 Southern California agencies, as well as many others throughout the United States. LEGAL REVIEW The proposed contract has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES 1. Hire crossing guards and administer crossing guard service internally. 2. Allow the current contract with ACMS to expire and have no crossing guard program. ATTACHMENTS Proposed agreement with ACMS for crossing guard services in FY 2018-2019. N ALL CITY MANAGEMENT SERVICE Amendment to Agreement between All City Management Services, Inc. and the City of Baldwin Park for providing School Crossing Guard Services The City of Baldwin Park hereinafter referred to as the "City", and Atl City Management Services, inc., located at 10440 Pioneer Blvd. Suite 5, Santa Fe Springs, CA 90670, hereinafter referred to as the "Contractor", mutually again agree to amend, as follows, the existing Agreement entered into on September 21,2005, which has been amended each year since that date and is hereinafter referred to as the "Amended Agreement': VAm#1 The City and the Contractor agree to extend the term of the Amended Agreement for the 2018-2019 fiscal year beginning July 1, 2018 thru June 30, 2019. Ilem#16 The City agrees to pay the Contractor for services satisfactorily rendered pursuant to the Amended Agreement the sum of Eighteen Dollars and Four Cents, ($18.04) per hour for guard service provided for the term of the Amended Agreement described in item #1, above. It is understood the cost of providing Ten Thousand, Eight Hundred (10,800) hours of service shall not exceed One Hundred Ninety -Four Thousand, Eight Hundred and Thirty Two Dollars, ($194,832.00) for the term of the Amended Agreement described in item #1, above. The Contractor will invoice the City for services bi weekly. Except as provided for in Item #1 and Item #16, above, all other terms and conditions of the Amended Agreement between the City and the Contractor remain in effect. City of Baldwin Park By Signature Print Name and Title Date By Signature Print Name and Title Date All City Manage ent Services, Inc By Barl6n Farwe , Genera Man ger Date: May 30, 2018, Demetra 11arw¢II, Corporate Secretary Date: May 30, 2018 14 All City Management Services Inc. Client Worksheet 2018 - 2019 Department: 7605 Billing Rate for 2018/2019: $18.04 KEY: Traditional Calendar: For sites with no regularly scheduled early release days, use 180 regular days Sites with traditional calendar: City of Baldwin Park 14403 E. Pacific Ave. Baldwin Park, CA 91706 60 1 1 180.1 1 $18.04 1 — 1 $194,832.00 15 Sites at 4.0 hrs tier day Total Hrs/day X days/yr X Hourly Billing Rate TOTAL PROJECTED HOURS 10800 TOTAL ANNUAL PROJECTED COST $194,832.00 STAFF R1 ��'�HUBOF ��SAN GAgRIEI Zco`} VAI EY ,01 j�4�D JANUP� ITEM NO. / z TO: Honorable Mayor and Members of the City Council FROM: Manuel Carrillo Jr., Director of Recreation & Community Servic DATE: June 20, 2018 SUBJECT: Adopt Resolution No. 2018-268, entitled, "A resolution of the City Council of the City of Baldwin Park, California in support for the Everyone In, a coalition of people who embrace the common goal of ending homelessness." SUMMARY The purpose of this staff report is for the City Council to adopt Resolution No. 2018-268 entitled, "A resolution of the City Council of the City of Baldwin Park, California in support for the Everyone In, a coalition of people who embrace the common goal of ending homelessness." FISCAL IMPACT There is no additional fiscal impact to the General Fund. RECOMMENDATION Staff recommends the City Council to: 1) Review and Adopt Resolution No. 2018-268 entitled, "A resolution of the City Council of the City of Baldwin Park, California in support for the Everyone In, a coalition of people who embrace the common goal of ending homelessness." BACKGROUND At the Homeless Initiative Strategies Technical Assistance Forum on April 30, 2018, the Everyone In campaign was introduced as a marketing support tool for cities engaged in the development of their homeless plan. The Everyone In, is a powerful coalition of people who embrace the common goal of ending homelessness across L.A. County, powered by the United Way of Greater Los Angeles that will help keep the promise to end homelessness by creating ways for the public to get involved; tracking, measuring, and sharing progress; and lifting up successes and celebrating wins. The Everyone In coalition is requesting the support of local municipalities to ensure the message of ending homelessness in shared across the county. Therefore, a resolution has been prepared to seek the support of the City Council of the City of Baldwin Park to establishing a partnership with the Everyone In coalition in support of its effort to share the message to end homelessness. The proposed resolution, highlights the deliverables by which this message will reach the 77,227 voters in Baldwin Park committed to ending homelessness by the previous passing and support of Measure H. LEGAL REVIEW The City Attorney has reviewed and approved it as to form. ALTERNATIVES City Council may choose not to adopt Resolution No. 2018-268. ATTACHMENT 1) Resolution No. 2018-268. ATTACHMENT 1 RESOLUTION NO. 2018-268 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, EXPRESSING SUPPORT FOR EVERYONE IN, A COALITION OF PEOPLE WHO EMBRACE THE COMMON GOAL OF ENDING HOMELESSNESS WHEREAS, the [Baldwin Park] and the County of Los Angeles is facing a growing homelessness problem, endangering the health and safety of our homeless neighbors; and WHEREAS, 1.5 million voters across the County, and 77,227 voters in [Baldwin Park] committed to ending homelessness by passing Measure H; and WHEREAS, voters passed a comprehensive set of coordinated, well -funded solutions providing the services, rental subsidies, outreach, housing, and prevention we need to bring our homeless neighbors off the streets, for good; and WHEREAS, accountability and transparency will be needed to give the public clear picture of where progress is being made and where we need more action to meet the following ambitious countywide goals by July 1, 2022: • End homelessness for 45,000 families and individuals; • Prevent homelessness for 30,000 families and individuals; and • Approve 5,000 units of supportive housing for our most vulnerable neighbors. WHEREAS, the Everyone In movement, powered by the United Way of Greater Los Aneles, will help keep the promise to end homelessness by creating ways for the public to get involved; tracking, measuring, and sharing progress; and lifting up successes and celebrating wins. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The City Council finds that the foregoing Recitals are true and correct. SECTION 2. The City Council of the City of Baldwin Park supports, endorses and hereby directs the City Manager to communicate this support of the Everyone In campaign to the Los Angeles County Board of Supervisors, 77,227 residents, and the media. SECTION 3. This Resolution shall take effect immediately upon its approval by the Baldwin Park City Council. Resolution No. 2018-268 Page 2 PASSED, APPROVED AND ADOPTED this 20th day of June, 2018. I, the undersigned, hereby certify that the forgoing Resolution Number 2018-268 was duly adopted by the City Council. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF BALDWIN PARK 1 I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a regular meeting of the City Council on June 20, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ITEM NO. STAFF REPORT NX TO: Honorable Mayor and Members of the City Council 01 '0' ,HUB OF t�', FROM: Manuel Carrillo Jr., Director of Recreation & Community Servic&' U D646R (A S,6qIJ � I E L DATE: June 20, 2018 VALLEY", SUBJECT: Approval for City of Baldwin Park City Homeless Plan (Home for Good Planning Grant) SUMMARY The purpose of this staff report is to request the City Council to approve the City of Baldwin Park Homeless Plan supported by the (Home for Good Planning Grant) in partnership with the County of Los Angeles Homeless Initiative. FISCAL IMPACT There is no -fiscal impact to the general fund. The City of Baldwin Park was the recipient of a $50,000 homeless planning grant. RECOMMENDATION Staff recommends the City Council to: 1) Review and approve the City of Baldwin Park Homeless Plan (Home for Good Planning Grant) in partnership with the County ofl-os Angeles Homeless Initiative; and 2) Authorize the Director of Recreation and Community Services, who is serving as project lead to execute any further documents required for the reimbursement and close out of the grant. BACKGROUND On June 13, 2017, the County of Los Angeles Board of Supervisors (Board) approved Measure H funding allocations in support of the County's Homeless Initiative (HI) strategies to prevent and combat homelessness in the County. The Board alsoallocated funding for individual cities to develop a plan to address homelessness in their respective cities, in collaboration with the County and its contractors (Home for Good). In response to present state of homelessness in Baldwin Park, the (Home for Good) $50,000 planning grant provided expert administrative support and oversight to City staff in the development of the plan. The City worked in collaboration with the San Gabriel Valley Council of Governments to accomplish high quality grant objectives with a fee structure consisting of $24,000 consultant fee, plus a $1,500 SGVCOG administration fee, for a total of $25,500. In addition to the base plan, city opted to select from a menu of supplemental components to enrich and enhance their plans. The City of Baldwin Park included (one) high level add-on for identifying homeless prevention strategies, as well as low level add-ons in the following categories; system for responding to homeless referrals, development of plan for expanding rapid rehousing, employment strategies for homeless and those at risk of becoming homeless, legislative and local funding opportunities, high level funding plan, measurement tool generator, develop a healthy parks/trials/riverbed strategies, and a cost analysis of homeless direct/indirect services. Total budget for project was $50.000 to be paid by County of Los Angeles. On April 4, 2018 City staff provided City Council with an overview of the Measure Homeless Initiative and City Homelessness Plan development, including the plan's purpose and the process for conducting research and gathering public input from City staff. the business community, residents, and faith -based organizations and nonprofit services providers. Baldwin Park Homeless Plan (Home for Good Planning Grant) June 20, 2018 Page 2 City staff worked with the consultant to coordinate a series of stakeholder meetings on March 6"', March 20"' and May 30"', held weekly conference calls with City staff, and individual stakeholder interviews with key City departments and service providers. These meetings and interviews focused on ways to improve the quality of life for both sheltered and unsheltered residents and the business community and to solicit feedback and develop strategies to respond to the growing homelessness crisis in Baldwin Park. Lesar Development Consultants and administrative facilitated the meetings, conducted research, and incorporate the findings into the goals and strategies that best respond to the priorities and needs that align with County of Los Angeles Homeless Initiative adopted by the Board of Supervisors and funded through Measure H. The Plan begins with an overview of homelessness in the City of Baldwin Park as determined by the point in time homeless count that proved yearly increases from 97 in 2015, 111 in 2016, and 143 in 2017. In 2017, the homeless count identified those experiencing homelessness as 8% living in cars, 13% in makeshift shelters, 17% in vans, 29% in RV/Campers, and 31 % living on the street. The data was compared within the context of state, county, and regional efforts to address the issue and its impact on both the people experiencing and at -risk of homelessness and the community at large. Subsequent sections cover the process for developing the local plan and the goals and strategies the City will adopt or explore as its contribution to addressing the crisis of homelessness within its jurisdiction and at the regional level including; Goal 1: Coordinate Local Efforts to Respond to Homelessness Ia. Continue to strengthen and build the team of City staff with a role in developing a coordinated response to homelessness, and align with regional efforts. lb. Collaborate with local partners to gather data on special populations to better understand and address their needs. lc. Establish an advisory group comprised of nonprofits, service providers, faith -based organizations, business owners, and residents. I d. Participate in First Responder Training offered through the Los Angeles County Sheriff's Department. I e. Expand local capacity to connect people experiencing or at -risk of homelessness to the crisis response system. I f. Educate residents and the business community about homelessness, best practices for addressing it, and how they can contribute. Goal 2: Help Prevent Individuals and Families from Becoming Homeless 2a. Work with service providers and relevant agencies to identify and provide outreach and referrals to individuals at -risk of homelessness. 2b. Explore establishing a Homeless Prevention Program for individuals and families. 2c. Examine policies across City departments and update them as needed to promote housing and school stability whenever possible. Goal 3: Connect Case Management and Local Services to the Coordinated Entry System 3a. Establish the Teri G. Muse Center as the central location for the coordination of resources and services for individuals experiencing or at -risk of homelessness. 3b. Establish nonprofit and faith -based homeless committee to coordinate local and regional services and explore partnerships. 3c. Explore partnership to provide for daily meals and community engagement. 3d. Explore partnerships to host safe overnight parking for individuals experiencing homelessness and connect them with outreach workers. 3e. Explore partnerships to provide mobile shower, laundry facilities, and storage. Home for Good Homeless Grant June 20, 2018 Page 3 Goal 4: Expand Access to Workforce Development Programs and Income 4a. Partner with Los Angeles County to employ CaIWORKS participants in City jobs. 4b. Collaborate with the Baldwin Park Business Association and local business owners to create employment opportunities and one-on-one mentorships for individuals who are homeless or at -risk of homelessness. Goal 5: Explore Opportunities to Increase the Number of Affordable/Supportive Housing Units 5a. Explore opportunities to encourage landlords to rent to Current or formerly homeless individuals. 5b. Explore partnering with the County to provide Rapid Re -housing to more households. 5c. Explore opportunities to identify vacant or underutilized public and private land for affordable housing. 5d. Evaluate how to utilize parcels of land and available funds resulting from the dissolution of the Redevelopment Agency for affordable/supportive housing. 5e. Consider aligning accessory dwelling unit ordinance with goals of preventing and combating homelessness to provide incentives or fee waivers for those used for homeless housing. LEGAL REVIEW The City Attorney has reviewed the plan and approved it as to form. ALTERNATIVES There alternative would be to not approve the plan and provide staff direction. ATTACHMENTS 1) Baldwin Park Homeless Plan ATTACHMENT I BaldwinCity t r.' Plan to Prevent and %,ombat Homelessness (Ady 2018) In collaboration with: jj SGVCOG About the City of Baldwin Park Plan to Prevent and Combat Homelessness messness On February 17, 2017, the Baldwin Park City Council authorized staff to file an application to the County of Los Angeles for a City Planning Grant to develop a City plan to prevent and combat homelessness. The City was awarded the grant inOctober 2O17.and iODecember 2O17 approved an agreement with LeSar Development Consultants (LDC) to assist with plan CnB@tiOO. [)nApril 4'7018,City staff providedCity Council with @noverview Ofthe Measure Homeless Initiative and City MOOle|esSO88s Plan development, including the p|@n`8 purpose and the process for conducting research and gathering public input from City staff, the business cOOlDlUnity, n88ideDtS. and faith -based organizations and nonprofit services providers. City staff VvO[k8d with the consultant to coordinate stakeholder meetings, regular calls with City staff, and stakeholder interviews with key City departments, These meetings and interviews focused on ways to improve the quality of life for both sheltered and unsheltered residents and the business community and to solicit feedback and develop strategies to respond to the growing hOOO8|eBSOeSS crisis. LDC facilitated the nneetiOgS, conducted research, and incorporate the findings into the goals and strategies that best respond to the priorities and needs that align with County OfLos Angeles Homeless Initiative adopted bythe Board OfSupervisors and funded through Measure H. The Plan begins with an overview of homelessness in the City of Baldwin Park within the context Ofstate, county, and regional efforts tOaddress the issue and its impact Onboth the people experiencing and at -risk of homelessness and the community at large. Subsequent sections cover the process for developing the Plan and the goals and strategies the City will adopt O[explore as its contribution to addressing the crisis ofhomelessness within its jurisdiction and at the regional level. The City of Baldwin Park Plan to Prevent and Combat Homelessness was presented to City Council for approval OnJune 20.2O18.seeking approval bvall CouDCi|nOBDlbe[Sincluding: w Mayor Manuel Lozano ~ Mayor Pro -Tem Ricardo Pacheco * Council Member Cruz Baca * COUOCi| Member Monica Garcia * Council Member Susan Rubio jai Background and Purpose of Homeless Plan ................................................... ........................... 2 Current Efforts to Address Homelessness ......................... ........................................... ............ 7 HomelessPlan Process... ....................... - ........... ............... ....... .................................. 11 Goals and Supporting Actions ............... ............ ............................ ..................................... 12 Goal 1: Coordinate Local Efforts to Respond to Homelessness ................. ........................... 14 Goal 2: Help Prevent Individuals and Families from Becoming Homeless . ... ........................ 18 Goal 3: Connect Case Management and Local Services to the Coordinated Entry System ... 20 Goal 4: Expand Access to Workforce Development Programs to Increase Employment ....... 22 Goal 5: Explore Opportunities to Increase the Number of Units of Affordable/Homeless Housing................................................................................... ...... ........ .......... ...... 24 Appendix A: Stakeholder Input Sessions: Summary of Identified Challenges .. ......................... 27 Appendix B: Stakeholder Input Sessions: Summary of Identified Strategies .............................29 Appendix C: List of Participating Services Partners that Provided Input to Plan ......... ............... 31 Appendix D: City Cost Analysis .............. ................................ ............................ - .............. .... 32 Appendix E: Homelessness Prevention Strategies ........ ...... ........................... ................. 38 Appendix F: Healthy Parks, Trails, and Riverbed Strategies ................ .................................... 46 Figure 1: Homelessness in the City of Baldwin Park Cars Makeshift Shelters 23/8% 60/21% Vans 16 / 6% Tents 48/17% RVs / Campers On the Street 0 35/12% 107/37% S-ource: LosAnge4s Homeess Services Aufhort,, 350 300 U 250 "000 200 x Uj W 150 . .. ...... .. E sx 0 100 . 0 as 0- 50 08 . . . . ..... . 20 5 ........... . ..... . .. . . . ..... .......... .................. . �01 --a..-Unsheltered 97 111 143 290 —*--Sheltered 0 0 0 0 Tota 1 97 ill 143 290 —*- Urisheltered —e --Sheltered Total Source, Los Angeles Homeless Services Authority 1 Background and PLirpose of Homeless Plan Cities throughout Los Angeles County are feeling the impact of homelessness as more people struggle to cover the cost of food, clothing, childcare, and healthcare in a high-cost housing market. While the number Ofpeople experiencing homelessness inLos Angeles County decreased from 55.O48iO2O171O53'195in2O18--Bdrop Df3%.more people fell into homelessness for the first time and the number of people experiencing homelessness in the San Gabriel Valley grew by596to4'392 individuals.' To address the impact 0fhomelessness DO individuals and CODlnnuOiti88 countywide, in 2017 voters approved Measure H to fund services to prevent and OOrnb8t hOr0e|aseDeSs. In June 2017, funding allocations were approved by the Los Angeles County Board of Supervisors, which also provided funding for cities such as Baldwin Park to develop local homelessness p|8DS. The City Of Baldwin Park has Seen an increase in its total h0Dlel8gG pDpU|@tiOD from 97 in 2015 to 290 in 2018 (see Figure 1). At the 2018 Point in Time (PIT) count, all individuals experiencing homelessness within Baldwin Park were unsheltered. This increase iOunsheltered homelessness is similar to the increase in homelessness experienced by neighboring cities in Service Planning Area (SPA) 3' other cities 8CrOSS Los Angeles County, and the West CV@S1. Due t0data limitations, itiSdifficult tOdetermine the demographics Ofpeople experiencing hO0e|eGSDeSs within the City limits at the current time, however demographic data is available at the SPA level from the 2018 PIT Count which includes surrounding cities. The following data provides a snapshot of who was experiencing hOOl8|gSsO8SS in SPA 3 in 2018:2 0 7B%(3.282) were unsheltered and living outside while 24%(1'O3C) were insome form of temporary shelter 8CCOrn0Od8ti0DS — gcCOUrking for 8% Of Los Angeles' homeless population * 8796 were siDQ|8 3dU|tS. 1396 were families, and none were unaccompanied youth and young adults 0 35% were female, 63% were 0@|e. 2% vverB\r8nSgender. and .3% were gender non- conforming 0 5396were Hispanic/Latino, 2596 were white, 17% were African American, 196were /\SiGn. 1% were Native Hawaiian/Pacific |S|@DdBr' .3%were American Indian/Alaska Native, and 296identified 3onnu|ti-[aCi@|. * 1196were ages O2and older, 13q6between the ages Of55-81'8596between the ages of 25-54.496between the ages Of1O-24.and 896were under the age mf18 w 7% were United States Veterans, with 4% of the total population identified as chronically homeless Veterans �Los Angeles Homeless Services Authority. (2O18). Greater Los An eles Homeless CoL,�rit,-,Pr.es.e"n.,t,a,.t.i.on. eLos Angeles Homeless Services Authority. (2O18). EjqoLoi Area 3 Sari Gabriel Data S marv. The data does not cover Pasadena with the exception cn the percentages ofsheltered and unsheltered individuals. The following data show vulnerability indicators reported by individuals experiencing homelessness iDSPA 3: 0 3596 were COOSid8[ed chronically hOnle|eSS' an increase Of 5% over 2017. Chronic homelessness refers to lengthy or repeated histories of homelessness along with a long- term disability such as mental iUO8SS. SUbat@OQe use disorder, or physical health pnJb|eDl * 3396 had 8mental illness, 2196 had asubstance use disorder, and 1% had H|\//A|[}8 w 23%had Gphysical 0rdevelopmental disability * 37% have experienced domestic/intimate partner violence in their lifetime, and 11 % of the total population reported that their homeless was due to fleeing domestic partner violence VVbhiD Baldwin P8d(' Point in -Time Count data shows that all of the people experiencing homelessness within the City are unsheltered with 37% living on the street, 21 % in makeshift shelters, 17% in tents, 12% living in RVs or campers, 8% in C8[S' and 6% in VGOS /See Figure 1\. In addition t0the H0Dl8|eSs Count data and nBgiOn8| de[DDgnaphiCS. City -level data from the regional Coordinated Entry System (CES) provides an enhanced view of those experiencing hOrOe|eSSOeSs and their challenges aSwell @sneeds using responses tVthe Vulnerability Index Service Prioritization Decision Assistance Tool (VI-SPDAT) assessment and other indicators of a VV 8 person's overall health and wellbeing. Useful indicators iOthe data set include information about person's housing history. legal beohground, physical and mental health, history of substance use, and general demographic information such as age and race. All of these elements are self-reported by the individuals as part of the V|-SPD/\T assessment. For the purposes of this Homelessness Plan, all data have been de -identified to protect confidentiality. Among Baldwin Park's hUnn8|eae population who completed theV|-8PDAT. 4396 are ages 41- 55. Ofthe remaining age groups, 29%are ages 25-4O,21% are ages 56 and older, and 7% are ages 18-24. Among these individuals, 66% identify as white, 9% as black or African American, 7%8sAmerican Indian O[Alaska Native, 7%@SNative Hawaiian 0[Pacific Islander, and 396 as [nU|tip|8 [8D8S. For the remaining 896' data was not collected or individuals declined to state their race. Sixty-two percent identified as 0a|8. and 3896 identified as female. Other important vulnerability indicators are length of time 8 person has spent honn8|esa. any existing chronic health conditions, diagnosed mental health issues, and people who have spent one or more nights in 8 holding CeU' jail, Or p[iSOO within six nlDDthS Oftheir V|-8PD/\T assessment. Repeat ambulance ridea, emergency n]Onl visits, and in-patient hospitalization also indicate vu|Oen@bi|ity, and drive up the onSt Dfcare for people who are hoUl8|uaS. » The Coordinated Entry System (CES)isoregional database that streamlines housing placement and service provision Figure 2. Coordinated Entry System Assessments 21 % Reported Last being Ln their own home Less than 12 months ago, whkLe 74% reported a year or Longer 0, 34% Reported riding an ambulance at Least once in the Last 6 months 3 8% Reported spending at Least one night in jaiL/prison in the Last 6 months As shown in Figure 2, of the people experiencing homelessness in Baldwin Park: 0 21 % reported being homeless less than a year, 31 % said 1-2 years, and 43% said 2 years or more. 0 32% reported chronic health issues related to the liver, kidneys, stomach, lungs, or heart. 0 21 % reported a mental health issue, and only 5% reported substance use disorder. 0 In the last six months, at least 34% have taken an ambulance to the hospital, 55% have received health care at an emergency department/room, and 38% have received in- patient care at least once. 0 38% had spent at least one night in a holding cell, jail, or prison within six months of their assessment. Figure 3. Recommended Housing Interventions Scored high acuity & needing supportive housing Scored moderate acuity & 46�jog,' 75% needing rapid re -housing 7 % Scored Low acuity & are able to seLf-resoLve, Source 5PA 3 CES AssessmentDo to, ju!2,' , M The information gathered during the VI-SPDAT assessment produces an acuity score, which Can help identify an appropriate housing intervention for someone experiencing honno|8SSneS5. In Los Angeles C8unty, individuals experiencing homelessness who fall into the |OvV-3cU|ty scoring range of the 8SSeS3Olent (0-3) ShOU|d be 8h|6 to find housing on their OVvD, those in the mid -acuity scoring range (4-11) are beet served by Rapid Re -Housing prograrnS, and high - acuity individuals /12+\generally Deed supportive hOUSiDg.* Between July 2O16 and November 2017 in Baldwin Park, 32 individuals were assessed. AS shown in Figure 3' 7596 are in the mid - acuity range, compared to 18% in the high -acuity range and 7% in the low- acuity range. Figure 4: Selected Demographic Statistics Unemployment Poverty Median Household Rote Rote Income goo G042$1134 68Y6G09& ' 069,0, I -BR Medimn Housing Vacancy Eviction £*ossRant Rate Rote somomzooce^ousaueuuum1 5-yearsmomo'o°/cmOo "a I, rd (g, Finally, [}dv-|Bv8| On economic and housing trends serve as strong indicators ofresidents vvho may be 8t� risk of falling into homelessness. As Figure 4 illustrates, Baldwin Park's median household income iSlower than the average across Los Angeles County, 8s are its median gross nent. UneOlp|OyrnBOt' and poverty rate. In addition, Baldwin Park has a slightly lower vacancy rate 4 Los Angeles Homeless Services Authority. (ND). t?.r.af.t.C-E,S..-P-r-io,,r.iti,z.atio,r,l,-Po.l.i.c-!,e,s. R than the County, which indicates that individuals may have a more difficult time securing housing. In addition, the eviction rate in Baldwin P8d( is higher than the rSS1 of the COUntv' which indicates that people are having trouble maintaining housing and may need additional support. Current Efforts to Address Hoinelessness Even prior to the [8|e8G8 of the hOOl8|eSSO8SS planning grants, the (|hv of B8|dvVO Park took @ proactive approach tOsupporting the County Homeless |Oid@iiv8, In February 17' City Council unanimously adopted 8 resolution supporting Measure H. City COunui|nOBOlbBrCnuz Baca participates in the San Gabriel Valley Council of Governments Advisory Board, and several staff participated iDthe 1ItAnnual Homeless Initiative Conference. Within Baldwin Park, the Department of Recreation and Community Services has been designated 38the project |eadfOrCOOndinEtiOgtheCitv'Sr8SpOnSe tOhomelessness, and brought together a multi -disciplinary team of individuals that work to address homelessness to participate inthe plan's development and implementation. The team includes staff from the Teri G. Muse Family Service CeOte[, which serves as the [|iƒy`S frontline hOUle|8SS service provider. Other City partners are engaged inthe following activities: 0 The Baldwin Park Police Department which responds to calls for service from business Ovvne[S and residents, conducts outreach, and provides referrals to individuals experiencing homelessness. p The Baldwin Park Department of Public Works, which oversees the clean-up of enC8rnpnlen[S and nl@kee referrals. Public Works Often works in conjunction with Ca|Tn@Osand County Public Works tDmanage adjacent jurisdictions. * The Housing Authority administers the City's housing p[OgngrOs and services, including the Section 8 Housing Voucher Program, Housing Choice Voucher Program, senior housing, and public housing units. • The Economic Development Division which serves asa liaison between business, adult education, and workforce development organizations. • The Planning Division oversees land use entitlements and environmental reviews. Table 1 captures some of the financial resources Baldwin Park currently spends to address homelessness, which includes assistance to individuals and families experiencing hODle|8SSDeSS and those facing housing instability. Baldwin Pad{ does not have any existing dedicated housing inventory for shelter and affordable/supportive housing. Table 1: Annual Funding and Activities Related to Homelessness Administration, $93.275 ! CIDBG&City Baldwin Park ! Coordination ofthe Information City General ! Department of ! homelessness plan and Referral Funds Recreation and ! development and Community implementation, and responses Services towalk-ins and calls for homeless services atthe Teri G. Muse Family Center FY 2018-2019 Annual Action Plan According to the City's Annual Action Plan covering the period starting on July 1, 2018, and ending on June 30. 2019. Baldwin Park will receive $999.81 1 in [|0nnnlUDitv [}ewe|Op0aDt Block Grant (C[)BG) fUOdiOQ. as well as $21,000 in UnGUOC8ted carryover, totaling approximately $1.02 million.5 CIDBG funds must be used for eligible housing and community development activities that benefit low- and moderate -income residents. In 2018-2019. {|[)BGfunds will support avariety ofprogram and services, including: * $10,000 to the Church of the Redeemer Food Bank, which serves an estimated 2,200 people annually 5 City of Baldwin Park. (2018)_Qty,_g1.,Baldwin Park IFY20,18-2019 Annual Action Plan. N. MEIRIM EMBides MR Mpeople Outreach/ $88,669 City General Baldwin Park Prov resources to Enforcement Funds Police experiencing homelessness Department approx. 1.5 hours per day, responds to calls for service for enforcement approx. 260 hours per year, and handles jail booking Mitigation $119,102* City general Baldwin Park Responds to calls, conducts funds, gas tax, Public Works weekly inspections of street lighting Department encampments, and performs andlandscape clean-ups as needed. fees Community $18,750 City general Baldwin Park Staff time related to personnel Development funds Community responding to homelessness Development Department Housing $41,250 Federal Funds Baldwin Park Responds to an estimated Services Housing 2,288 calls, emails, or counter Authority visits annually Employment $13,300 CDBG Baldwin Park Contract with East San Gabriel Programs Economic Valley Coalition for the Development Homeless Division Planning $13,550 City General Baldwin Park Respond to inquiries regarding Funds Planning land use entitlements for Division shelters and housing, plus creation of accessory dwelling unit ordinance Total $387,896 *Costs do not include logistics and coordination with other Departments, internal meetings, purchase and installation of No Trespassing signage, or repairs due to vandalism among other things. FY 2018-2019 Annual Action Plan According to the City's Annual Action Plan covering the period starting on July 1, 2018, and ending on June 30. 2019. Baldwin Park will receive $999.81 1 in [|0nnnlUDitv [}ewe|Op0aDt Block Grant (C[)BG) fUOdiOQ. as well as $21,000 in UnGUOC8ted carryover, totaling approximately $1.02 million.5 CIDBG funds must be used for eligible housing and community development activities that benefit low- and moderate -income residents. In 2018-2019. {|[)BGfunds will support avariety ofprogram and services, including: * $10,000 to the Church of the Redeemer Food Bank, which serves an estimated 2,200 people annually 5 City of Baldwin Park. (2018)_Qty,_g1.,Baldwin Park IFY20,18-2019 Annual Action Plan. N. * $10,000 for East San Gabriel Valley Coalition for the Homeless to provide provides transitional housing, emergency assistance, and a winter shelter for approximately 200 individuals in the San Gabriel Valley annually. w $25.00OtODomestic Violence Advocate and $4'750tOSanta Anita Family Service Center to provide shelter and support services to survivors of domestic violence. * $2,150 for St. John's Church Social Services, which serves approximately 10 people annually The City also will receive $322'O31 inHOME Investment Partnership (H[)W1E) funds, which will b8added tO$9O3'5S5iOunallocated prior year funds and $2O.00OiDprogram income for @total Of $1.2 [Di||iOO in funding for HOME activities. HOME funds will support the Community Housing Development Organization and Affordable Housing Dev8|OpmBDt.0 Specific plan goals to address homelessness during the 2018-2019 program year r • Providing Section 8 housing services tO5OO hOUSOhD|dS * Funding transitional housing and Outr8aCh. case nl8D@QBDlent. and referral services to 200 people * Assisting 1Oyouth through employment programs * Providing individuals with special needs, including SVn/iVUre of domestic violence, with case management services and meal programs In addition to the activities and resources listed above, the City and its partners are currently engaged iOthe following activities toprevent and end homelessness: |n2O16-2O17.the Baldwin Park Unified School District had the sixth largest population of students experiencing homelessness in Los Angeles County, with 2,737 students who are homeless 0[@trisk OfhOnO8|eSsO8SS.0 Kaiser Permanente provides grant funding to support the creation of safe and healthy CnOOnOUDitieS, access to high-quality care, and the delivery of technical assistance and health services in partnership with community-based organizations based on a Community Health Needs ASSeSSOlent.e This five-year homeless plan sets the course for the city tofurther address the needs Ofits hOnne|eSS residents and those who are atrisk Ofhomelessness, as well as to participate in [8gi0n8| SO|UtioOS. 8peCh5oaUy' the p|8O will coordinate and increase the capacity of existing programs and S8rvimaa. increase and better coordinate outreach and engagement activities, educate and build community support for homelessness best practices, and pUnGUe R}SOU[ces that align with the QOG|S set forth in the p|8O, including increasing the number ofshelter beds and affordable housing units within the City. AdditiOn8||y, Baldwin Park will work with neighboring cities and regional bodies tOdevelop strategies that will more equitably distribute homeless housing and services across the San Gabriel Valley according to need. These efforts include s|bid. r Ibid. oLosAngeleaCmuntyDfficuofEducadon.(3O17),AggnegahadLosAngolesCountyHome|eseStudent Count 2016-2017. * Kaiser Permanente, (NA). , EO strengthening existing and forging new partnerships to efficiently deploy resources and maximize impact for those at risk of or experiencing homelessness. 10 Homeless Plan Process Baldwin Park conducted a series of input sessions with stakeholders, as well as interdepartmental meetings over the course of six months with the assistance of LeSar Development COnSu|toDtS' 8 consulting h[On retained through a Home for Good Funders collaborative planning grant. These input sessions educated stakeholders about homelessness and current City efforts to provide housing and services to residents experiencing or at risk of homelessness, and also solicited feedback about challenges and opportunities to address homelessness within the city. The meetings engaged a broad array of community stakeholders, including the staff ofCity departments directly serving or impacted by hOnl8|8SSOeSS. City Council O0eDlberS' and representatives from the Baldwin Park Unified SChOU| District and the Baldwin Park City Libn3ry, as well GSf@ith'based org8nizatiOns, business owners, and residents. w Community Input Session #1. March 6, 2018 o Attendees included City Council members and City staff and representatives Of the B@|dvViD Park Unified School District and the |OC8| bUSiOeSS community. � CODl[nUndv Input Session #2' K8@[ch 20, 2018 o Attendees included City Council members and City staff, representatives from COOOOlUOity- and faith -based Org8Oiz8tiDOS' |oC8| business, and residents * Lived Experience Interviews, April 4.2O18 o City Staff, representatives from the Los Angeles Homeless Services Authority outreach team, and volunteers conducted interviews with individuals experiencing homelessness atvarious community locations � Presentation toCity Council, April 4.2O18 � Presentation tOCity Council, May 18.2O18 o Report Onproposed goals and action steps outlined inthe plan � Community 3OOReview o Community stakeholders provided feedback on the proposed goals and action steps outlined iOthe plan 11 The goals and actions outlined in the subsequent sections of this plan were developed in response tOthe input provided by City Council, City staff, faith -based O[g@OiZ8tioDG' Sen/|Ce providers, the business community and residents, and aligned with best practices and available opportunities. Each goal and action step meets the requirements Ofthe Los Angeles County grant template, and provides information to 8CCes8 GV8i|Gb|e resources, identify opportunities for City and County oo||aboradon, and present a p|oO to implement the identified strategies. Each goal includes the following information: Goal Statement: List ogoal identified during the planning process, and whether bietied tD8 County Homeless Initiative Strategy? For 8 list of strategies refer to Appendix E' which identifies all the strategies byletter and number, for example, A-5\. Supporting Action: Identify a specific action(s) designed to support achievement of the City's goal. Each goal may have multiple contributing actions. Associated Policy Changes: Describe specific policy O[administrative changes for each identified strategy,where applicable. Identify how the policy Ch@Oge(S)will directly impact the City's ability to achieve the desired QOa| and describe the intended process and stakeholders/partners needed to enact the policy change. Goal Measurement: VVhRd metrics will be used to track progress? What are the data SOUrcBS? When will measurement occur? Goal Ownership: Who is responsible for directing implementation, 0@DGgenl8nt. and measurement of the goal and its related actions? Leveraged City Resources: What City [eSOUrC8S will be deployed or leveraged in support Of the goal? Timeline: Provide a general timeline for achieving this goal. Through the hOnne|8sSneSS planning pnDc8SS. the City identified five goals for its hOnnekeSsOeSS Goal #11: Coordinate Local Efforts to Respond to Homelessness Goal #2: Help Prevent Individuals and Families from Becoming Homeless Goal #3: Connect Case Management and Services to the Coordinated Entry System Goal #4: Expand Access tOWorkforce Development Programs to |OC[ea8e E[np|0yD18Ot 12 Goal #5: Explore Opportunities to Increase the Number of Units OfAffOrdab|8/SUpportiv8 Housing The following 0V8|S and actions to address hOOO8keSSne8S in B8|dVVD Park were derived from City Council, staff, community, and service provider input GSwell aSidentification ofbest practices and opportunities. If goal is connected to a County HOnne|8Sa Initiative strategy, that strategy is identified. 13 Continue to build the team of City staff with a role in developing a coordinated response to homelessness, and align with regional efforts (U). ~ Explore opportunities to secure or allocate funds to hire a coordinator of homeless services (or regional support staff), exploring opportunities to use Measure H homelessness planning implementation funding, if available. w Formalize the Citywide Action Team assigned to support the homelessness plan and hold quarterly meetings to discuss plan progresm, participate in training, and coordinate efforts with Qty staff and local stakeholders (e.g., ochoo|s, service providers, faith -based organizations, business). • Develop an easy-to-use information resource on the different City services available to address homelessness and distribute it through City departments, schools, and other community forums. Include information on how citizens can support local efforts. • Participate in regional coordination activities with the San Gabriel Valley Council of Governments and partnering cities. ° Evaluate and determine City staff participation in other regional partnerships (e.g.. Los Angeles County Housing Authorities Homeless Issues Roundtab|e). • Continue to engage the Everyone In campaign in promoting awareness of solutions to homelessness byhosting pop-up events, distributing materim|o, and signing the Everyone |n campaign resolution. _____________________________________________ KAea�'----'�--�{oordineh�rk��ornagion�|)_hir�d�Comp��onofregu|�dysohedu|edme�Ungmgnd T—l--'-------�--------------------------- me ----------- xeine ear One (cannot bm done prior to fiscal boardrecommendations) ---------------------- _______________________________________ Co||aboraƒe with local partners to gather data on special populations to better understand and address their needs. * Partner with the school disihd, senior centers and osaiahad living fooiNies, disability rights organizations and housing providers to gather available data on "hidden" homeless, and with 14 � troinings __n�nm____ip�__—_--_________---________—___--____---_____--__—___-- 6xvh + tyCnumci| --------------- ------------ g �Exp|orefundingforFTEtomanagohome|ossnenap|anningacdvitiascbv�id��C�dy Resources: i staff time —_—__—__--__—___—_—___—_____—_--____________—_----___—. ��_�oci_at�_—d |-�Forme|�eth�hon�e�sen�sat��mvia(��yCoum�|mendabe Policy Changes: T—l--'-------�--------------------------- me ----------- xeine ear One (cannot bm done prior to fiscal boardrecommendations) ---------------------- _______________________________________ Co||aboraƒe with local partners to gather data on special populations to better understand and address their needs. * Partner with the school disihd, senior centers and osaiahad living fooiNies, disability rights organizations and housing providers to gather available data on "hidden" homeless, and with 14 police toidentify unsheltered residents with chronic substance use disorders and mental health conditions. Also partner with organizations service undocumented immigrants and survivors ofdomestic violence. Recruit City staff and volunteers to participate in the annual Los Angeles Homeless Services Authority Point -in -Time Count. __—em�une_____ent� _--'�--_---__—_—_---_______—___—_____________—________ K8rn Completed summary analysis ofhomeless data ------- —___'.r_____—__--___—_—_—_________—____—___—_______--_-- Ownership: . Citywide Action Team _---__—___---__---___ Leveraged City ________________________________________ City staff time o-urc.e*-:____--___—_------------------------------------------- _Res Associated | No policy change required Policy Change: � —---------- Tl—mne|ine ------------`-------------------------------- ^--------------------------- ______________________ 6-Qmonths, annually . __—_______—_—___— Establish an advisory group comprised of nonprofits, service providers, faith - based organizations, business owners, school district staff, and residents to assist City staff to support plan implementation. ° The Advisory Group could help to engage new partners, coordinate community education and outreach efforts, and provide ongoing feedback on community needs and plan progress. ~ Work with City staff to explore the potential for participating organizations to aema as CES access points. • Work with City staff to explore the potential for organizations to serve an safe porking, meal distribution, and portable laundry/bathroom sites (Goal 3: Actions 3b -3d). * Explore opportunities toadapt and use thetoconnect individuals and families experiencing oratrisk ofhomelessness with housingand services. ,» --------------------- ---------------- __________________________________ -K0e- -as-rernent: Written governance documents; established committee with regular meeting | schedule. Hold 1-2meetings inYear 1 ------^-------------- — ----------------------------- Ovvnership: | Recreation and Community Services ----------------------- �__—_—_—__—_______---________________—________--_— LeveragedCity Staff time and facilities Resources: i _____ —_——____+—__—__—___—_____--________-----___—' Asemoi�ted _——� Nopo|i cychangerequinsd Policy Changes: ! —_--_—_ -___-____--+_________---_—_____________—__—___--______- Umelimm � 6-9 months . ------------`------------------------------------------------- mThe Promnhznamodel, used inpublic health, engages community members inreceiving specialized training so that they can educate other members of their community about issues and available eem/oea. 15 Enhance Police Department response bo homelessness through participation in First Responder Training offered through the Los Angeles County Sheriff's Department and coordination with the County Department ofMental Health Homeless Outreach teams (D4, E4). Make referrals bzoutreach services using the LAHSAweb-based portal. Explore opportunities to enhance the Police Department tracking system to identify which individuals have been assessed and added toCES. Explore opportunities to partner with the County Homeless Outreach Services Teams to access funding. - ___—_____-,____—__—__—___—________—__—_______—___________—__ Nw�sunmrnent |Number[��mtreapondem�ained;updahadtnainingendresponeepro��co| | —_—__�_____--__-- �vvn�nship� � Po|�eDeporbn�nt -_—_-___—'�_—_—__—__--_—__—____—______--_________--_—_____-- - �bv Staff time Resources: � '-----------�pc . T '—______—__--______________—_______ Possociatedlice protocols toalign with recommendations from the First Policy Changes: Responders training, ifnecessary ------------^------------------------- _�hn�|in�______�G'Q_nlonUls_ ------------------------ __________________________________—_ Expand[ocal capacity to connect people experiencing or at -risk of homelessness to the crisis response system (E6). • Create and distribute resource and referral list to individuals and households experiencing or at -risk of homelessness, as well as partners and service providers who have frequent contact with the homeless. Include information about different City departments that serve people experiencing homelessness. • Identify and train City staff and community partners toconnect homeless and at -risk populations tooutreach teams using the LAHSAweb-based portal. ____—_------�------------------------------'----'----'-----in�d--- _ � ��u�ment� .Comp�e h�iningon��-b�e por�|�numberofs�ffand p�v�e�t� __--_n�__ip�—__—+_____—____--_____— Omom�h| Citywide Action Team _________ Leveraged CK_'�_�ba��neto000u_inobs�oinin_g—a; space to host meetings Resources, � ____—. __—_-------------------- ___--___ _ �ssouiated None Policy Changes: � --___--_______—_—__- Tlmmm|in� | months, ongoing _____________________________________________________________ 16 Educate City staff, residents and the business community about homelessness, best practices for addressing it, and how they can contribute. • Develop toolkit with information on rights, responsibilities, local and regional resources, and best practices. • Engage County of Los Angeles and contracted agencies (e.g., LAHSA, Union Station) to provide training to City staff. • Participate in Everyone In Campaign events and share education materials at City meetings. -- ----------------------- — ---------------------------------------- ------ ------------------------- Measurement: : Completed toolkit and 1 meeting in Year 1; quarterly City Council update Ownership: Advisory Group ------------------------------------------------------------------------------------------------ Le v --e- -ra--g- e --d --- City ---- City staff time Resources: Associated - ' No policy change required Policy Changes: ---------------------------------------------------------------------------------------------------- Timeline----------------- : : Year 1, ongoing ----------------------- : ------------------------------------------------------------------------------------------------- 17 Work with service providers and relevant agencies tnidentify and provide outreach and referrals to individuals at -risk of homelessness /e.g., families of public school students, seniors, individuals with disabilities). � Explore participation in monthly case conferencing meetings. ° Provide referrals to CES leads Union Station Homeless Services and Hathaway -Sycamores. --_____--___—______________—___—_—_____---_____—__--_____—_-- yNea�umsmment: | Number ofindividuals referred/received services ______________________ — -------^--------------------------- �Services���ership�—� {�hvwideAcdonTeom/Reoreadonand [bmmun�y ___—_ra���—____y —'.__--_—____---_______---_—___--_________—_______-- Emvw[�h| City staff time; facilities for case conferencing meetings Resources: � ______ ���o s --s- 6_6 a--_ted____-�_---__—___—____---________—_______—_—_--__— | Policy oninformation sharing between City and partners Policy Changes: ! -----------------------------------_____—___—__—____—__—_—___—____—_________— Tinoe|ine 3-6 months, ongoing ----------------------- ----------------- --------------------------------------------------------------------------------- Exp!ore establishing a Homeless Prevention Program for individuals and families (Al, A5L w Evaluate opportunities to collocate Family Solutions Center intake personnel at a city site. � Review use of current funding and the potential for reallocation of a percentage of funding to prevention services. ° Explore partnering with the County and Family Solutions Center on service integration. ___—__—_,__—_—_—_______--_____—_--______—_________—____— K8ea�urm__rn�nt ----- � Emtsb|ished proQram� numbmroftami|i�s r���k/ing preve__nbon services; increase in � employment and income among participating families; number and percentage of � participants who avoid eviction and remain stably housed for 24 months following � assistance. � ' -- --__—�____—_----___—_______—_—___ _--________—______ �xvnu��hip� | HousingAu�o nondCo�munhv��r �es ___—___-__-_-_-________—_--_—__—____—_—___—_—__--_—_____--___ L�v�rmA�d�ky � Chyaba�dme Resmuroes- � ------------- --------------------------------------------------------------------------------------------------- M --------------------------------------------- | Noassociated policy change _Policy Ch������_�___________________________________—__________— ��m�ine �Smon�m-1year . ������������--------------------------------------------------------------------------------------------------- ExaM1ime policies across City departments and update them as needed to promote housing and school stability whenever possible. ° Work with the Housing Rights Center to ensure that vulnerable populations (e.g.. seniors, low-income househo|ds, minoritieo, domestic violence survivors) have access toculturally competent information and resources about their rights eotenants. ° Continue to foster collaboration between the school district education liaison and City staff to ensure that families of students who are experiencing housing instability are aware of and able tnaccess services through their schools Vrthe Muse Center. —_--_—__---_________—__—__________—___—___---________—_____-- 80e��urenment: � policy review -----ra--ip�-----^—C----�noge�-------------------------------------------- �xvn�h� -City Ba|dwinPark Unified School District ' -------------------------------------------------------------------------------------------------- Leveraged |City staff time Resources: � . ________—___—_ ��_�oo __—___—_____--_________—_--______---_____— h�ted Based unfindings from policy review process Policy Changes: � _______ _' _—__—_—______—____—_______—____________________ -����li��- 1 Year, Ongoing ------------`------------------------------------------------- w Establish the Teri G. Muse Center asthe central location for the coordination of resources and services for individuals experiencing or at -risk of homelessness. w Receive training on conducting the VI-SPDAT and/or contract with a service provider to more quickly connect individuals toCES. Explore opportunities to serve as e CES access point. w Explore opportunities for City staff and partners to participate in regional case conferencing meetings. _____________________________________________________________ KA���urernwnt� � Trainingrec��edoroon�ocb�rhired - --______-�-----_-_-_--____-___---______--________-_-__-_--_ �: � C�ywidaAcbonTeam/ Recreation and CommunbyGen�ces ___-___-�____-__-____--___________--_---______--____-_-___ Levero�ed�dy City staff time Resources: � ____-_-___�___--___________ -_ ���ocimted � Nopo|i cyohangesrequired Policy Changes: tim-e|'~e � 3-6 months . . �����������---------- __ Explore partnerships to provide for daily meals and community engagement for individuals experiencing homelessness. � Establish criteria based on best practices. ° Identify and evaluate potential nihse and partners (e.g., senior center, service providers, faith - based organizations) to provide meals and/or a local food bank distribution program. * Partner with service provider with capacity to conduct VI-SPDAT/connect individuals to CES. -a -s- �---_--_______-_________-_______-_-___-______- Y0���urenn�nt�-. Pad-ners_k1_endf�d- . - n�r--s-_i��__---�-__-_-___' --_-_____-____-____--________-______ Ovxh| Recreation and Community Services -. __ e--; _661 -it -y- fa_c|--_or-_�pa�e____for-_�a| __dis___ibu_-on_-_-_____-__-__-_--_ '---s--ed---- City ---'�af �nndym�d Resources: � ________________________________________ '-____-__-_____-_____' Am�oc�t�d | None Policy Changes: � � _______________________________ __-�__--__'`___-__-_---_______ Tlnxe|me| O-12mon�o _____________--_-__-_-_- -----------'`------------------------- 911 Explore partnerships to host safe overnight parking for individuals experiencing homelessness who live in RVs, vans, or cars and connect them with outreach ° Establish criteria based onbest practices. * Identify and evaluate potential public and privately -owned locations (e.g., Walmart) and services providers (e.g., SofeParhing LA.) * Partner with service provider with capacity to conduct VI-SPIDAT/connect individuals to CES • With the County, explore the idea of using Measure H to fund services at the site(s). __—_�umo—__a_—__.,______--__________________—__--___—_—__--___—___— k8e�rnnt Partners identified -r-s- _- -1 P__: Oxvn� rea�o___n_____—__—_______'__-____—_'_'___—____—_—_—___ � RcandCommunityServices _--________-�____—___________--_________________________—___-- L�vmr�ged�dy � �ba�bme.funding�vs�our�y Resources: | _____—_—___--__—_—______________________—_______—__—_________— �eomciated : Zoning ordinance Policy Changes: � -___-�—________—____ Tlnm�|m� --------------- ------------------------------------------ � G-8 monUlm ------------------------------------------------------------------------------------------- ExptoPe partnerships to provide mobile shower, laundry facilities, and storage. ° Establish criteria based on best practices. w Identify and evaluate potential sites, including City -owned |and, and partners. � Partner with service provider with capacity to conduct VI-SPDAT/connect individuals to CES. —__—____—__—_______________--_—___—____—____________—____—_—_ 00masurmnlent �Pa�ner kjendf�d _ _______________________________— — P:---- -R-----o`and ---'Commun�y-Senioea - -------^----------------------' �evmr�8ed-��hv __________________________ Staff time, funding for security. Resources: � A_------------------------------------- ______-- ___—L__—___-- ��oci�tod � �oni-- ng Policy Changes: � -__-�_—____ — imel|ne ------------`------------------------------------------------- -�__—_______--____—___—__—_—________- ______________ 6-9 months 21 Partner with Los Angeles County to empioyCalWORKS participants in city jobs (Cl). � Conduct an evaluation of job opportunities within the City. w Work with Goodwill Industries and America's Job Center totrain and prepare participants in the Baldwin Park Adult and Community Education program for City jobs, -___-_--nt� ___-,_-__-________________-__-___-_--_-_-_____-__-__-- KAeusunern� � Eva|uadonoflocal job opportunities -_-__�_______________--______--_--_______________--_-_- �mn��rship� | HumanResouroeo�Eoonomk:Dev�|oprnent __-_+__-______-_-_- Leveraged�ity __________________-_-__________ � {�hys�dfdm�;w��esforhiredemp|oyeea Resources: � '--'--�-------�-----�-' _________________________________________ change required Policy Changes: � --__________-_-_-_______---__- Tin�e|in� ------------`--------------------------- . -___-__-_____-_____________-_- ! 1 yeer ______________________ Collaborate with the Baldwin Park Business Association, SCORE /a nonprofit that matches small businesses with r0enhors\.and local business owners to create employment opportunities and QNe-on-oMe00eMtOrships for individuals who are homeless oratrisk (Yf homelessness (C1,C2). • Explore the creation of job training programs for local business sectors with Goodwill Industries and local unions. ° Explore the creation of business tax credit program to incentivize hiring current or formerly homeless individuals. ° Explore the adoption of social enterprise ordinance that gives preference to bidders who hire current orformerly homeless individuals. ° Hold on annual job fair to include agencies that provide training, mentomhip to individuals who are home|asa, coordinating with the County ofLos Angeles tooffer opportunities for individuals who are homeless. '------------------------------------------------------- : | Number oflocal businesses employing people who are currently, formerly � homeless . ______-__-_-_____---_- -----^--------------------------- Ovvnership: � Economic Development ______________ -----------``----------------------------------- 22 ------------------------- -- ----------------------------------------------------------------------------------------- Leveraged City City staff time Resources: Associated --- --- --- No policy change required Policy Changes: ------------------------------------ ------- -- ----- -fi , meline ----------- ,-6-mo-nths -1-year ------------------------------------------ ----------------------- -------------------------------------------------------------------------------------------------- 23 Explore opportunities to encourage landlords to rent to current or formerly homeless individuals by providing training, support, and incentives (133). * Make available and distribute information to landlords to participate inthe following programs: o Homeless Incentive Program (H|P) N Housing Authority ofthe County ofLos Angeles o Flexible Housing Subsidy Pool/Housing for Health a LA County Department ofHealth Services and Brilliant Corners o Rapid Re -Housing 0 Union Station Homeless Services ° Hold an annual/semi-annual landlord engagement workshops to educate landlords about the incentive programs, Ensure that the information is culturally competent to promote maximum participation from non-English speaking populations. _____—_---________--___—____—_—___—_—_--_—_______—____—_— - ----�rernent� � Oeve�ped|and�rden�ag�mentmode�nunnb�rofpo��i�adn�tand|or � - __r$_ip�_____�_______—_____—__—__—______—__—_—________________— 6vvnah� HoueingAu�mr�v;Housing RkJhtsCenter -----------_+______—_________—_______—_____—____—_—__---_____— Leveraged City � Fundingforengagementprognams Resources: | —_—____________________—_—__________—_—____ Am_�On_--_____ k�ed | No Policy Changes: � ___. _____—____—__—_--________—___________—_____—__— -__--_—_—' __- �hme|inm Year 1.ongoing ----------------------`------------------------------------------------ --------------------------------------------------- Explore partnering with the County to provide Rapid Re -Housing to more households (133). * Consider setting a target number of individuals/families to serve based on CES data. � Evaluate current expenditures on homelessness and the potential to reallocate a portion of City funds todesignate RRH units for local preference. ° Depending on outcome of decision, establish program and allocate funding. The County will match the funds the City provides for the first 9 months with the remainder ofthe rental subsidy and support services, After 9 months, the County covers the full cost. ° Work with LAHS/\to designate Rapid Re -Housing units for |oog| preference. � Work with the County and Union Station to ensure that individuals are identified, entered in CES, and "match rmady.^ ~ Partner Rapid Re -Housing with City workforce development strategies. ___—_--__---_____—_---___—____—__—________ _KOensu/��w�c__�_N�mbarofi�d��uo�.tarni|�s_p�ced_i�to_hou�ing___________________ ml — ------r------------------------------------------------- Ovxnmrahip: | Housing . —___—___----------- ----------------------------------- Lm*enmged��dy � �5OO/monthp�rind�iduaVfami��xbhe���Qmon�e Resources: � ------ --- ___—-- _—_—_ _ —____ |—__ ___--- _ __— —___—---------- Policy A���c�_'_vConc�pprova—hopa�ne_po_ito_direotfundeto_Rapj_Re-H_ousing ____— po|imy(henges: i '—_—.�_—___--�______ _�hn�|/��______�Yeer�_1-2___________________________________________ Explore opportunities toidentify vacant orunderutilized public land for affordable/supportive housing (H). w Develop a list of property potentially suitable for housing development, including City, County, and Ca|Tnanaproperty. ° Hold meetings with affordable housing developers and service providers to discuss site feasibility. Explore Housing Initiative funding in partnership with development team. ______—____-,_—__—________________--__—_____—__—___—__—_____-- KAeasunmnment: | Identify and vet sites for feasibility Years 1-2; decision to pursue development Year _____�3____________________________________________ 6�narehip: ! Ph_anni_ng _D��sion_. Housing Au�/oritv ____' —_______________—___________—________—______—_______ Lmvermged��y � C�yland �Chystaff hmefor sk�identification and ommmun/ryouzremcn Resources- : � ______________________________________ —____—_—___--_—_-- &��oo�t�� -TBD Policy Changes: � -------- —----—— ----------------------- -^— �hn�ine------Year 1-3 ----------------------- `-------------------------- ------------------------------------ EValWate how tmutilize parcels of land and available funds resulting from the dissolution of the Redevelopment Agency for affordable/supportive housing (H). ------------�----------------------�---C----------�---ao�et ----- K0���urern�nt: Comp�badeva|uuhon�ndeummoryofUxe��/o�danforho�uzuaeao�er � ___--__—___-�—__---____—____—_____—___________________________ �vvnership: � CommunhyOeve|opmentHousJn0Aud)ority _ —_—--_--_—_________—____—___—_—_—_—______—_—_— E_�vere��d�hy . Cbyshs��mo Resources: � AnSoc__ _—'i_a___—__T �d �_—_�D � Policy Changes: � —�___—_______--___—_—__—____—_______--_—______—___— 7lnme|ine ------------ � Years 2-3 . �����������-�------------------------------------------ -------- ---------------------------------------------- 25 Consider aligning accessory dwelling unit ordinance with goals of preventing and combating homelessness to provide incentives orfee waivers for those used for homeless housing (F4). • Engage both the Housing Authority and planning department in drafting and reviewing the ordinance to maximize its potential to increase housing available to people experiencing or at risk of homelessness. * Educate homeowners about Accessory Dwelling Units/granny flats in culturally competent terms to ensure that diverse populations understand what is and its role in providing affordable housing. ______—_—',--_________—__—_____—______—__--_ 01�m�uremnwnt� � Dro�Y�er1�ordinonoep�se�dbv�hv�ounci|Y�oro1-2 _—___—nsh—_--_. �vvnaip: �____—___—_—__--—____—__--__—__—________—_—______— | P|anning Department; Housing Authority . __—___ge _____'�_____________—_______— Ckv | (�hxsba�dme Resources: | __—__--_____—_____-- ��soc_'iate d ________________________________________ Zoning ordinance Policy Changes: Timeline Year 1-2 -----------`----- W �����en��~� �� Stakeholder Input Summary of Appendix - ° ~ Identified Challenges City Council and Staff p Residents perceive people who are hO[ne|8SS as criminals, making N|MBYis0 an obstacle tOshelter and housing. • Cities have limited resources and capacity to address homelessness, and some of the resources are disconnected. * Limited access to bathrooms creates 8 potential health hSk. but residents are also CODCe[n8d because access tOfacilities attracts people experiencing hOnOe|eSSneSS. p Individuals Set up C3rDpG behind the Family Service Center w The Qty does not have 8 She|t8[. and existing She|18nS do not have the capacity to support the population of people experiencing homelessness. Specific challenges include large families, individuals with untreated nOeDt8| health issues. ° The City is built out and sites aren't available unless increased density is approved. w The visibility of homelessness affects hOvv people perceive the City as 8 site for economic development. School District * K8@Oy people who are homeless do not want to be identified Or stigmatized, and those who are undocumented are afraid tOaccept available resources. * /\VGi|ab|e housing for people experiencing homelessness istemporary ornot inthe City. * The definition of homelessness needs to be adjusted to account for people who are not iOC|UdBd in the Point -in -Time COUDt. such asthose who are doubled Up in others' homes, couch surfing, etc. * The length Oftime people have been homeless affects their receptivity toassistance. * Limited understanding of what nn8ntg| health supports are aV8i|ob|8. Business • Business connnnuOdv reports impact of camping, Substance use, lack of b@thrnOnne. and poor hygiene ODeconomic development. • Non -citizens need help with a different form of verifying credit, and everyone needs to be educated ODthis issue. • Individuals need to be immediately connected to mental health and support services. • High cost of rent Community p Limited demographic information oVoi|Bb|e On people experiencing hOnle|eSaOeSS 0 Limited understanding Ofavailable prevention strategies among the community w 211 doesn't seem towork People with Lived Experience 27 * Many people are living on the streets and in cars because of the high cost of living, and the lack Ofincome and affordable housing * Other challenges include prior convictions, domestic violence. w It's hard tOmeet requirements for assistance due tobeing moved around bythe police on 8 PegU|o[ basis. * Surviving is a daily challenge, and there is no time to take care of anything other than basic needs. 0 Lack of transportation is an issue. W-* Appendix B: Stakeholder Input Sessions: Summary of Identified Strategies City Council and Staff • Become more familiar with local and regional agencies providing services ° Create 8 nHS0Urce list with iDfOrOo@tiOO about |OCa| food b@DkS' clothing giVe8VV3VS. and community events • Hold regular meetings between key stakeholders/departments tOshare challenges, track progress, and propose sO|UdOOS. Check inwith partners across the City. * Hold community education meetings every six months. • Resource check iOmeetings with partners across city regularly ~ Expand the shelter policy * Provide hotel vouchers during CEG assessments and establish hotel master leasing p[Vg[anlS • Provide people experiencing homeless with access totransportation tohousing and services • Continue to have quarterly SPA 3 meetings, with 8GVC(]G and Homeless Advisory Boards w Create an adopt Bfamily program tO provide housing for at -risk families. ° Advocate for the state Lomandate equity/responsibility among all cities. w Expand access tOemergency mental health resources * Establish an Ad Hoc Committee tUaddress Propositions 47, 57. and AB 109 School District w Create more affordable housing so that families can afford to stay in the school district. ~ Reduce SChDO| instability byensuring that students, especially those nearing gr8dU8dOn. [8Dl8in in their school of origin S0that they graduate on time. Establish policies and procedures [Oprovide special credits for these students. • Make necessities such as a clothing bin and food pantry available at the Family Service Center. Business • Refer homeless individuals to @ centralized hub for all s8rViD8S/neSOUrceG, for example, the Teri Muse Center. • Create 8 booklet with available resources 8V@i|8b|e. * Post resource/referral information on bulletin boards at parks for those who do not have access tophon8S/iDterne1. • Establish @ "back to SChOO[' and "back tVwork" pFOg[@Ol. * Create more subsidized jobs for disadvantaged workers, as well as business incentive to hire disadvantaged workers ° Comprehensive list Ufresources Community * Foster collaboration between stakeholders to share information and resources through bimonthly nOBetinyS, and educate residents about available resources and progress on the plan. Develop and circulate @ list ofresources. ce p Use the Baldwin Park newspaper to publish phone numbers to services/referrals * Work with Baldwin Park USD to target support and resources to hono8|emS StUd8OtS and families. • Create @ list with available rooms/houses for rent translated into different languages tO beaccessible tOthe population. ° Refer people tothe Teri Muse Center, and |Ouat8 all services (e.g.. ahOvverG. |ookerS, food distribution) at that location. • Provide lockers for individuals experiencing homelessness to safely store their belongings. * Expand access tOcase management services. Crate support system tD help hOOne|eSS individuals return tOtheir respective families, along with supports to help them with health and mental issues. * Work with faith -based organizations to provide mobile facilities that offer showers and food. • Provide nBS0U[ces for families (i.e. SCh0O| Supp|ieS, hygiene kits, and backpacks). • Create 8 hDOlB|e5SDeSG liaison role within the Police Department. • Adopt prevention strategies such as rent control, affordable housing, and centralized services. • Establish partnerships between nonprofit developers and the City to build housing. • Create transitional housing, Convert motels to pG[[naD8nt housing, and support the development [faccessory dwelling units/tiny homes. ° Provide low -barrier access tOhousing and services. People with Lived Experience ° Most people interviewed expressed interest in employment resources and assistance securing housing O[shelter. • Other areas of need include cash for food and help getting reconnected with family. N11S Appendix C: List of Participating Services Partners that Provided Input to Plan • City Council • City Departments • City Manager • Recreation and Community Services • Economic Development • Housing Authority • Planning • Police Department o Public Works • Baldwin Park Unified School District • Business Community • Faith -Based Community • Residents 31 The City of Baldwin Park has engaged in efforts to develop a plan to address homelessness within its jurisdiction, as well as participating in the regional strategy. Through this planning prOCeea. the City of Baldwin Park began to capture the COStS of homelessness spent within Fiscal Year 2O17-2O1O. Given that the causes Ofhomelessness are complex; itiSchallenging to ascertain the full cost of addressing honne|eSSDeSS within the City. This coat 8n@|yoiS only focuses on the City of Baldwin Park's spending as it relates to homelessness, this includes 8SfiDlGt8s Of uDbudget8d staff time responding to homelessness or hODle|8SSOegs a[tivitieS, as well 88 budgeted costs. In order to truly C@ptUna the iD1paotS. additional efforts ahOU|d take place to capture the costs t0the community through OOOp[OftG' faith -based nnJ8DizatiOOS and churches, and other governmental partners in order to capture the total cost within B8NvviO Park, as well as all City Departments. This analysis is a first step toward understanding the cost of addressing homelessness within the City; however, to understand the full impacts of the region, it is neCOOODleUded 8 similar analysis for other public and private organizations occur. Methodology [|hv Of B3|dvvO P8d( Staff were requested to provide any costs related to homelessness for fiSC8| year 2017-2018. These costs included information OO prVg[8[n activities, contracts to community providers, equipment, as well as staff costs. A brief description for each activity was provided and staffing costs were estimated using the City's Fully Burdened Hourly Rates by position. Three departments were unable to report out any costs associated with homelessness and were not included inthe analysis: AdOlinist[8tiOn. Fin8nCe, and NOOdep8rtnlent8|. Overview of Costs The City Of Baldwin Park spends approximately $387'896 annually OM costs pertaining to homelessness. Of those, $48,930 were budgeted for homeless services and/or contracts, while $338,966 were unbudgeted and spent addressing the impact of homelessness within the broader COnOrnUnity through City equipment and staff time. Below includes a table of the budgeted and unbudgeted by department; for the full Lab|8. please See pages 34-35. WJ Preliminary Findings Below are the preliminary findings Homelessness Expenses byDepartment from the cost analysis at 3 city-wide � * * � Many departments work directly O[indirectly On B regular basis with persons experiencing homelessness O[responding tU homelessness within the community. --- |t is likely that the COMMUNITY DEVELOPMENT departments who did not provide costs toaddressing POLICE homelessness dVallocate PUBLIC WORKS personnel time responding tO ~RECREATION & COMMUNITY SERVICES homelessness needs and concerns within the City. Therefore, this cost analysis is likely an underestimate of the City's spending 0naddressing homelessness. Departments are often using resources within their budgets to respond to the needs of the community related to hoDl8|BSSOeSS, pulling them away from other essential City activities. These activities are being absorbed into the regular operations Ofthe departments. Public VVOd(S spends the largest portion of four departments On addressing homelessness (31%), followed byRecreation & Community Services (2496). Police /2396\ and Community Development (2296). However, if these activities were to cease, citizens would see noticeable changes within the community. The City iecollaborating across departments toaddress homelessness, and increased internal and external C0U8bOrGdOD will allow for the City to See iDCF883ed iOlpG{tg in addressing homelessness. The majority ufthoCity'e8xpenaeene|8t8Storea[tingtVhonne|esSn8ssiOlpactevvithin the community, and 8 S08U percentage is spent on investing in prOg[8rn3 D[services tO build the system tO aid those experiencing homelessness. 33 PUBLIC WORKS $8,266,352 $8,930 $110,172 1.4% RECREATION & COMMUNITY $4,899,343 $30,000 $63,275 1.9% SERVICES NONDEPARTMENTAL $7,152,364 $0 $0 0% Preliminary Findings Below are the preliminary findings Homelessness Expenses byDepartment from the cost analysis at 3 city-wide � * * � Many departments work directly O[indirectly On B regular basis with persons experiencing homelessness O[responding tU homelessness within the community. --- |t is likely that the COMMUNITY DEVELOPMENT departments who did not provide costs toaddressing POLICE homelessness dVallocate PUBLIC WORKS personnel time responding tO ~RECREATION & COMMUNITY SERVICES homelessness needs and concerns within the City. Therefore, this cost analysis is likely an underestimate of the City's spending 0naddressing homelessness. Departments are often using resources within their budgets to respond to the needs of the community related to hoDl8|BSSOeSS, pulling them away from other essential City activities. These activities are being absorbed into the regular operations Ofthe departments. Public VVOd(S spends the largest portion of four departments On addressing homelessness (31%), followed byRecreation & Community Services (2496). Police /2396\ and Community Development (2296). However, if these activities were to cease, citizens would see noticeable changes within the community. The City iecollaborating across departments toaddress homelessness, and increased internal and external C0U8bOrGdOD will allow for the City to See iDCF883ed iOlpG{tg in addressing homelessness. The majority ufthoCity'e8xpenaeene|8t8Storea[tingtVhonne|esSn8ssiOlpactevvithin the community, and 8 S08U percentage is spent on investing in prOg[8rn3 D[services tO build the system tO aid those experiencing homelessness. 33 � As the City continues to review the funding spent OD hOnle|eSsn8SS GO|LtiODS, including housing and supportive S8rviC8S, it may be able to identify options to alleviate City staff from having to be involved in reactionary responses tOaddressing homelessness and find ways to fund investments, ultimately reducing the homelessness COStS incurred by the City. Future Opportunities This cost analysis i8based oOcurrent estimates. The following strategiesmay beimplemented if the City of Baldwin Park would like to conduct an advanced city cost analysis: 1, Request 8designated pointperson 8tthe City send details On future cost analysis efforts tOall relevant City Directors and/or Managers tOdetermine iftheir departments encounter any costs (budgeted or through general duties) related to homelessness. A template should b8developed for ease of information. 2. Request city staff provide information on COmte byproject, 8ctiVity, and geographic location. 3. Request costs be provided based on hard costs (contracts, equipment, etc.) versus staff costs responding tOhomelessness activities. 4. Staff time should betracked for a period Oftime tOclosely monitor the number ofhours Spent on hOnn8|esanaea activities, This includes any fiscal billing for existing monthly cODt[GCtS' legal review of contracts, docketing of items related to hOnle|eSsOeSS. Staff responding tVclean city locations, police responding tOhomelessness concerns, etc. The City could identify staffing costs using the Fully Burdened Hurly Rates by position. 5. For each city cost, the departments should report out ODwhich funding stream isused tn pay for the costs. This will help capture which funding sources are utilized most frequently t0address homelessness and will help determine iffunding can beleveraged Or better aligned in the future. G. The City can assess which |0C8done and council districts are experiencing the most homelessness and discuss potential strategies within the current Plan tOPrevent and Combat Homelessness that may be used to support that part of the community. 7. The City should track the time spent by staff to oversee and implement the Plan to Prevent and Combat HODle|eSSOesS, including the staff time at any inter -departmental meetings. 8. Final numbers should be analyzed for potential budget adjustments in the future, as well as if a different department or third -party should be involved in responding to specific homelessness activities. g. The City should also evaluate the effectiveness Ofthe programs inwhich the City is investing and not simply identify the amount Ofmoney spent. Conclusion TheChvexpeOdS8pp[Oxirnate|y$248.2478DnVaUyM96nfitSbUdoeUVnCh@Ueng8sne|ot8dto homelessness and on solutions aimed at ending homelessness. These numbers have been estimated based on budgeted contracts, equipment, as well as estimates of staff time addressing homelessness. Given that the population Ofthose experiencing homelessness are often mobile and hidden, these numbers are @maccurate 8spossible and are likely aOunder- representation Dfth8{|ity'S8nnU8|co0n0itDl8OtS.TOh8veGbetterUnderstandinQOf1he{}itv's costs addressing homelessness, 8future cost analysis should include all departments. 34 Ending homelessness is fundamentally a housing strategy, more so than a financial strategy. As the City continues to support the work to address homelessness at a regional and local level, it will need to review its own costs and continue to fund solutions. 109 II • cu U) C: a) 0 • 0) t:� 0 C/) C UJ 7r r ........... fit Af LO 7FD Appendix E: Homelessness Prevention Strategies Background For many families and individuals, hVrne|BoSO8SS can be avoided with the right support. There is nBDeVV8d D8tiODa| interest around developing hOrnB|8GS prevention strategies, h0vvew8[' it is often misunderstood. VVhi|H most communities have households who may become homeless due tO |oSS Of iOCODle' nOediC8| OBedS. or DU08[OuG other factors, only 8 S08|| percentage of individuals actually b8COnl8 homeless." The f0CUS of most hOnl8|8SSneaS prevention is to 8SSiSt individuals in crisis h8fOne they ShOvv Up at the shelter's front door. It is often done through short-term GSSiSt8DCe, However, there is 8 C0OUnUuDl ofassistance within hOOO8|8ssneSS prevention @inl8d at helping hOUSehO|dS avoid eviction or homelessness.�u Preventing hDDle|esSOeSS requires knowing which types of crises in your community are most likely to result in someone experiencing hODl8|8sSneSS. The cost Of S8n/Ces necessary to @SSiSt people who have entered into hO[D8|eSSOeSS are generally much higher than the costs associated with prevention. One study found the hOme|8SSneSS prevention program in Chicago saved the community @Oestimated $10.300 per person by assisting households in crisis, ultimately avoiding new entries into the homeless Service ayatenn.13Thie estimated cost savings does not include the potential costs necessary to help people transition h8Ck into housing and overcome the e:OOO[DiC' SVCi8|. mental and physical damages caused byexperiencing homelessness, although ifis anticipated these costs are much higher than the preventing homelessness. 1^The cost savings generated by8n efficient prevention program could allow jurisdictions to reallocate time and resources toward other types of projects, such as adding to the housing inventory and addressing the needs Cfpersons with more 8eVBFe housing barriers. The greatest challenge to implementing homelessness prevention is connecting services and resources to the people who would most benefit and otherwise become homeless. While research has shown which populations are the most vulnerable to homelessness (e,g., youth exiting foster C8[e' people reentering the CoD101UDity from correctional faCi|itieS). the 8vGi|8b|8 data and evidence is not sufficient to 8CCUnate|y predict the likelihood of homelessness for the broader COnnnluOity (8.g.' low-income individuals and families with children) due tOthe multitude Offactors that contribute tohousing ChSeS.m Key aspects to developing homelessness prevention in the community include: 16 * Identifying the root c@ume(e)ofhomelessness inthe community. * Clearly defining what needs tObeprevented. • Chang ing/adjusting relevant systems based ondata. ° Developing interventions/services based Onthe data. • Targeting resources efficiently. • Determining pOteOb8| policy oh8Dg8S at the Cib/ and organizational levels to support prevention. `"https:Hlinksphnger.com/artide/10]0O7/s1 `2httpe:0hea|thopackorg/sitee/npohfong/5|ee/aMaohments/evic1ion_homo|eaenaas_prevonbon_resemmh_report_5nai 44-18.pdf mh8pa:0mww3,nd.edu/-jauUiv4/J�xa_papem/HNAL�/`2O8QENCE�/�20ART|CLE.pdf 14httpa://wxww.va.gox/HOMELESS/sovf/docm2015_Byme_et_uiSSVF,pdf 15http:0wvmw.evidenceonhome|eaaneeo.00mAopio/home|eaoneao-pmvention#-ftn3 COOtinUOUS|y using |OC8| and regional data to design and improve hODle|eSSn8SS prevention strategies. Components of Prevention Prevention program [DUd8|S can vary depending upon the needed COnOnluDitv impact. Some strategies are broad and focused On assisting |0vv8r-iDcO[ne hOUSehO|dS in gaining self- sufficiency, thus reducing the likelihood the household will enter into 8 housing crisis that could trigger homelessness. Other prevention models focus on specific populations, such as assisting highly vulnerable populations who experience homelessness 8thigher rates. Prevention Objectives Include. * /\SSiS[ individuals and families tO remain stably housed. ^ Prevent families and individuals from enduring the 5tPSSS and trauma associated with hOnOe|eSSneSS. * Assist individuals and families with a SuCC8SSfu| transition to more appropriate 8Dd/O[ affordable housing without experiencing hOrDe|eSS0eSS. ° Target Population: Individuals and families currently housed but are at imminent risk of becoming hOnne|eea. Examples are listed below. o Persons renting a unit and facing eviction for nonpayment ofrent and/or utilities. o Persons living in housing that has been condemned or declared uninhabitable. o Persons who are doubled -up with friends and family OrCOUCh-surfiOg. o Persons staying in a hOt8|/nlOte| (for which they are paying). Measure HPrevention Performance Metrics: 75Y6ofparticipants exit topermanent housing destination 70% of participants remained in permanent housing and did not enter crisis housing within one year. Example Prevention Models 17: • Preserving and Creating Affordable Targeting Vulnerable Populations Housing for Low -Income (e.g.' people exiting health Or HOUSeh0|dR correctional facilities, transitioning * Emergency Financial Assistance from foster care, elderly hVUSehO|dS) and Services * Reintegration Support: Transitions w Eviction Prevention /8X. Court Based from Public Institutions or Systems Eviction PPDg[8nO\ (e.g., leaving child welfare, ° Universal Risk Screener with CO[neCtioOa| facilities, health Targeted Prevention Services facilities, etc.) • School -Based Support � Targeting High -Cost Users of the System (e.g., frequent users of jails, hospitals, etc.) n Ibid. WE General Types OfPrevention Assistance: ~ Housing Advice (relocation and rnediatiOn) * Credit Repair and Budgeting • Employment Assistance * Legal Assistance (as needed) ° Financial Assistance ° Short -Term Rental Assistance • Linkages to Public Assistance Programs • Case Management Baldwin Park Local Data: Evictions and Student Homelessness Evictions The City of Baldwin Park has seen a decrease in evictions since 2008' as evidenced by the chart below." However, the City's 2015 eviction rate (number of evictions per 100 renter homes in the area) Of1.05%remains slightly higher than the County OfLos Angeles' O.7Q% eviction Eviction filings represent a landlord filing a case in court to have a tenant removed from the property, whereas aDeviction iSthe judgement from the court that 8tenant should beremoved. While not all eviction filings [8SU|t in evictions, research suggests that many more individuals and families experience eviction than official records show For example, the Milwaukee Area Renters study showed that 48% of forced moves were informal evictions not processed through the courts, compared tD2496that were formal eviCtiOOS." Baldwin Park Evictions by Year 3()0 200 1.50 zoo 58 U=���=�=� 200020012082280320042005200620072008200920/02011201220132014201,5 [I[victio^pmngs 249 268 192 148 15 184 121 w2 23/ 203 2/2 153 120 119 u8 88 E]EviC tioos 245 254 08 1.42 n7 1.26 116 1,38 232 199 209 152 118 114 05 74 ('] Eviction Filings [I Evictions Based on the data from Baldwin Park, it appears a court -eviction prOgF8Dl may only benefit 8 Gnl8U pero8D1oQ8 of Baldwin Park residents who could be at -risk ofbecoming hOOle|eSS. Additional research into this area will be needed to determine the most viable eviction m https:/Aaviotion|ob.org 19 Desmond, M., & Shollenberger, T. (2015). Forced displacement from rental housing: Prevalence and neighborhood consequences. Demography, 52. 1751-1772� EN prevention strategiesfor the City, TOdevelop 8more robust understanding Dfthe issue, the City may want to consider enhancing how it tracks code enforcement violations related to blighted properties, nuisance violations related to noise and Ov8nCnDvVdiOg, and other issues that result iO forced noOV8S. In oddidOD' City staff may want tO direct the Housing Authority and COnnnlUDity Services departments to gather data from clients whose need for housing services stems from a recent eviction. Student Homelessness City staff and the Baldwin Park Unified School District should continue building Ontheir efforts [O develop and enhance @school-based hUnOe|e8SOeSS pF8VeOdnn program, |n2O16-2O17'the Baldwin Park Unified School District had 2'737students who were homeless per the K8CKinDey- 2o \/eOtUACt's definition as reported to the Los Angeles County Office Of Education. The MCPQO OtOACtSdefiDbiOOiSb[O@d8[thaOtheUS,OepartDleOtOfHOusiOg and Urban Development's (HUD) definition, the McKinney-Vento Act classifies students as homeless when they|BCh@fiXed'8dequ3te8DdregU|8rnighttiOlen8sidCnDe/e.g.'COVchSUdiDg'f@Dli|iesUViOgiD Olote|S. multiple families living together) as hOnOe|eSS. Housing instability and hOnOe|8SSOess negatively impact children by increasing the likelihood of health problems, developmental de|@yS, mental health StnUgg|eS. @ |OS5 Of SOCi8| support, and pOV[ SChOO| attendance .2 1 There is @ strong association between changing Soh0O|s three or more times and increased sohOO|' 22 beh@ViOF@|' and enlOtiOO8| pR]b|e0lS. The 8dU|tS in the household also face similar challenges. Homelessness prevention would help mitigate these negative conditions and stabilize families. Partnering with the |DC@| SChO0l district and higher education is essential to having an effective school-based homelessness prevention program. This partnership would allow for a comprehensive approach and ultimately help children succeed in school. Best practices indicate services should be available for both the students and the parents by providing case nnan8geDleDt, housing re|Oo8dOU' nnOOey Dl@n@genleOt. linkages to COnnnnUDity resources (e.g.. legal [efen3|g, eDlp|oynnent, iOCOnne' benefits, etc.), emergency financial services, in addition to 2» school services. Existing Baldwin Park Homelessness Prevention Remouroem/Pnmgrams * Prevention Assistance through the Coordinated Entry System: o Families: Union Station o Transition Age Youth: Hathaway -Sycamores o Single -Adults: Volunteers of America Center: A CeDtn3| facility for the City and |DcG| nonprofits to offer various health and human services to Baldwin Park residents. Baldwin Park Unified School District: Services offered tostudents enrolled inthe school district who met the definition of homelessness according to the K8CKinney-VeOtOAct. These services include assisting families iDneed obtain school supplies, food resources and bus passes. Additional work is done with zmLos Angeles County Office of Education. (2017). Aggregated Los Angeles County Homeless Student Count 2016-2017. 21httpe:V|ink.sphngeccomkmn1ent/pdf/10.1007962Fo10935-007-0084-8.pdf :2 Ibid. ohttps://familystabi|hy.org/ 41 local nonprofits tOrefer families iOneed Ofclothing and shoes, 8Swell aS counseling needs. * : Supports the creation Ofsafe and healthy CO[OOOUDitieS. including access to high-quality care and health services. •Church of the Redeemer Food Bank: Provides food and other services tOthe community. ° C)per@t8S the federally funded [eOt8| pn]gF8[D that assists very low- and low-income households with housing vouchers. *Love :Offers personal goods tOpeople who live in Baldwin Park. Potential Baldwin Park Homelessness Prevention Strategies Baldwin Park Plan tmPrevent and Combat Homelessness Below are recommendations to enhance The City of Baldwin Park's Plan to Prevent and Combat H008|eSSDeSS (the Plan) to include strategies to address those at -risk Of hOnOe|8SSDeSS. • GO8|1,ACtiOD1a:Requ8Stth8ttheCityvvideACtioDT8GrDg8therGinfOrm8tioOOO hOnO8|eSsOeSS prevention services currently available within the City. and convene stakeholders to determine how to implement homelessness prevention strategies. m Goal 1, Action 1b: Include questions that may help ascertain prevention needs (e.g.. catalyst for homelessness, demographics information). • Goal 1.Action 1C:Use the advisory group toengage regional partners and guide efforts tOprevent homelessness. ° Goal 1, Action 1e: Include information regarding resources available to hOU88ho|dS at -risk 0fhomelessness. Place FeSUUrCe list on City website. Include resources t0faith-based organizations and/or churches. Additionally, include information OnCES Homelessness Prevention. ° G08| 2, Action 2b: Identify strategies to develop and partner with St@kehO|d8[S OO the creation ofacity-funded homelessness prevention program. * GO@| 4, Action 4b: Increasing potential income opportunities for vulnerable p0pU|@tiOng, including those at -risk Ofhomelessness. This could be a stabilizing strategy toprevent future homelessness episodes. • Goal 5'Action 5C: Increasing the number Vfaffordable/supportive housing units in the City Offare stability and options to low-income residents in -need of safe and affordable housing. Baldwin Park Homelessness Prevention Strategies Below are advanced recommendations for homelessness prevention strategies of relevance to the City. Goal 1: Coordinate Local Efforts to Respond to Homelessness Local Coordination p Join the regional ConVe[S@tiOO On h0nnB|eSSOess prevention efforts and the Coordinated Entry System. Regularly attend meetings and consider inviting partners not currently at the table. Develop liaisons between County Office of EduC@dOO. |Oc8| SCh0O| districts, workforce readiness, jobtrBiDing/edUC8tiOO' and the faith based community. 42 w Engage iOregional asset and systemsmapping tOidentify current and needed resources for those at -risk ofhomelessness. • Identify potential data sources that allow cities across the region to better UDde[St8Od and track households who are housing insecure. * Identify nOSCh8niSnn for regional collaboration between elected officials from other cities tOdiscuss the needs Ofthose at -risk nfhomelessness. Education/Resources ° Identify a comprehensive list of programs/resources that offer prevention type services for people at -risk Ofhomelessness iDthe City. Examples include: o Non-financial services which connect at -risk persons tomainstream benefits and/or community resources. o Rental assistance programs that target specific populations. o Financial assistance through faith -based organizations and/or churches. * Include @ robust overview Ofhomelessness prevention resources and pnDgr8O0S OO the City website, including information on prevention programs offered by existing Coordinated Entry System prevention efforts (See Attachment B\ ^ Provide City staff with education around homelessness prevention resources in the community. Data w Determine how and where people are becoming homeless iDthe City. o Review existing databases (8.g.' Homeless Management Information System. CG|VVO[k8' etc.), as well as city -funded prOQ[8OO outcomes to identify populations potentially at -risk ofentering homelessness. Data to include iDCOnne |8Ve|S. cost ofhousing, current homelessness rate, poverty rate, housing -cost burden, etc. o Review CES data and LAHSAdata OOat-risk and persons experiencing homelessness within the 8@n Gabriel Valley and Baldwin Park to begin estimating the numbers ofcurrently at -risk residents. o F<88ch out to 2-1-1 to learn which types of assistance are most often requested within the City's jurisdiction. o Request that local school districts share data ODstudents unstably housed or doubled -up, as well as the services being provided through the school districts and its partners. Deepen relationships with existing Coordinated Entry System prevention efforts for Families (operated bvUnion SDatiOD). Youth (operated by Hoth@vvay- SyC@DlOFBS). and Single Adults (Volunteers ofAmerica-Los AnQB|eS\ and explore opportunities to gather data on Baldwin Park residents served by their programs. Hold focus groups with the nonprofit and faith -based organizations engaging in prevention efforts currently to identify h0VV residents |eg[D of their ServiCeS, hOVv clients are screened for programs, as well aatheir current program metrics. Identify potential service gaps and needs for those at -risk Ofentering hn[De|eSGneSS. o Discuss Measure H's potential performance metrics for prevention and the C0nOnluDity'S ability tOtrack similar metrics. 43 Goal 2:Help Prevent Individuals and Families from Becoming Homeless Local Coordination |nore@e8 City CO0rdiO8tiOO with CES HOnle|esSM8SS Prevention Programs for families, single adults, and youth to learn about services gaps and needs in the community. Ensure any funding allocated toward 3homelessness prevention pn]Qr8nO is aligned with CES. (A/: Homeless Prevention Program for Families andA5:H0nne6essFreventionPn]gn3/nfbr8/no/e/4dU/b). Convene a quarterly meeting with school districts, faith -based groups, city and county staff, and other organizations providing preventative services to |Ovver- iOcVnle and housing insecure households iDthe area tofurther partnerships across sectors and agencies. o Coordinate resources currently available. Leverage existing funding. Continue discussions with the service provider community OOpotential partnership strategies toserve those at -risk Dfhomelessness inthe community. Homelessness Prevention Continued Learning • Review prevention toolkits/guides to learn about the various methods to address those at -risk of homelessness (See Homelessness Prevention PnDg[8Dl Guides and Promising Programs gtthe end Ofthis d0cUnnent). p CODdUCf key informant interviews with other jurisdictions operating h8me|eSSDeSS prevention programs b]gather lessons learned. Based on the literature review and interviews, discuss the models that may be effective iDthe City. School Based Prevention * Review school district data to determine the schools with the highest numbers of homeless students. * Engage with County Office of Education and the local school district to identify hOVV they participate with Title 1, Part A of the Elementary and Secondary School Act, including how they allocate funding. (See Attachment A). • Determine ifthe City iSable todevelop partnerships b]allow the local school district to be more competitive for MCKinn8y-VHDtoAct funding, as well as Title 1 funding. • Request |OC8| SChoD| districts share |OfO[rDQtiOn regarding the LOC8| Control Accountability Plan's efforts to assist unhoused children and youth. This process can beused tOlearn about the needs Ofthe school district aGitpertains to implementing the McKiODey4/BntOAct /e.g.'transportation, school supplies, hotel/motel Stay. etc.). ^ Conduct an informational interview with Your Way Home, 3 nonprofit located in Montgomery County, Pennsylvania, to |88[n about how they structure their school-based prevention program. [}isCuSS |earniDgSwith the local school districts to identify if this model can be nBp|iC@1ed locally. Policies/Funding * Review city rules and/or ordinances pertaining tuevictions and tenant - protections. 44 * Review data on those at -risk of homelessness and discuss potentially providing funding to homelessness prevention efforts. Goal 3:Connect Case Management and Local Services tmthe Coordinated Entry � Identify the types of services individuals at -risk of homelessness would need to 8CceaS 8tthe Teri G. Muse Center. Explore making this Site an 8CCeSS point for prevention services. Homelessness Prevention Program Guides * (National Alliance tOEnd HOOO8leSSnesn)-Aguide b]help communities plan how they will expand 0[develop programs toprevent homelessness within their communities. �Homelessness Prevention (Your Way HoDl8\: /\ report that provides insights tOaddressing homelessness prevention aSanextension Ofthe homeless crisis SyStern, how to evaluate the system and data, as well as highlights of innovative programs and services. � (Canadian Observatory on Homelessness): A framework that provides a common language and lays the groundwork for policy and practice shifts to reduce the likelihood individual will experience homelessness. * (United States Interagency on Homelessness): An article by the NoUOn8| Center for HorD8|eea Education providing OlU|tip|8 avenues to strengthen relationships between oChOD|S and efforts toaddress homelessness. Promising Programs: * (New York City, NY):Ahomeless prevention program within New York City's plan to end homelessness. Homebase provides programs to assist families and individuals who are homeless or at iD101inBOt risk for becoming homeless develop G p|@O for long-term housing stability. • Farnily & Syppqrt Services (Chicago, 1L): Anemergency rental assistance program which provides financial assistance to stabilize individuals and families who are at -risk of being evicted. • Yoyr Vpy.Home (Montgomery County, PA): Oversees programs specifically designed to prevent homelessness through eviction prevention and school-based homelessness. * Homelessness Prevention (Santa Clara County, CA):Acountywide homelessness prevention system serving families has expanded the Emergency Assistance Network to help stabilize households and prevention homelessness through support services, rental @SSiSt8DCG. employment services, child C8ne' and transportation. Cities across the West are struggling with an increase in unsheltered hOnne|esSDeSS. In LDS /\Dg8|eS County that number increased almost 40% in the last three years. 24 As 3 P8SU|t. many 8[88S of the County have become h8VBOS for people sleeping outside. Lacking other options for shelter, these individuals often turn to tents and makeshift structures in public spaces, such as City p@rkS, nature neGBrv8S. and riverbeds. In addition to being iOG8cVne for their inh@bit3DtS, these encampments are problematic because they strain public resources required tOrespond to safety concerns, clean up waste, and mitigate damage to sensitive environmental areas. In the last two Ve8[S' eDC8nlpOl8Dts in 8OU1h8[n California have figured p[O[Din8DUy in ho[ne|88SneGS policy-making due totheir size, economic impact, and public health concerns. In February 2018, Orange County removed between 800 and 1.000 people from the Flood Control Channels Gtthe Santa Ana River Trail. The County ultimately provided 8S7individuals with month-long motel vouchers, and a portion of these with additional shelter and follow-up services. All in all, abating the eDC8nlpnleDt cost the County over $3 million .uoThe cities of San 08gV and Los Angeles, rneanm/hi|e, both experienced outbreaks OfHepatitis A in 2017' PeSU|bng directly from unsanitary conditions in encampments in city Stne6tS, riverbeds, and Other public spaces. Other problems associated with homelessness in outdoor public spaces include: Environmental Issues ~ Animal habitat destroyed in/near riverbed area due b]trash etc. • Fecal matter and trash near watershed ° Pollution, V@Dd@|iSOl * In summer, fires started inriverbeds are 8concern • [}UhDg rainy season, potential for flood * Crimes inriverbed gounreported ° Loud noises from parks and riverbeds disturb nearby residents * Residents concerned with safety issues near these areas • Public health concerns related tVunsanitary conditions Cities spend D7OO8y maintaining parks and trails for residents' Use. but many residents feel uncomfortable using them Significant costs associated with mitigation of the above concerns 2wLosAngeleaCountyHoma|essSemicesAuthoritv.2O15and2O10GroaberLos/\nge|esCounty Homeless Count Results. asVVa|ker.Thenesa,^VVhatahappenedtotheSentaAnaRiverhome|ess...^(]nangeCounh/Reginbar, April 5.2O18. EEO A Housing First Approach A strategytOr8dUcehOOle|eSSDesSiOOp8OSp8C8SinGDd8nDuDdOu[citieSisBSS8Ob8Uy8 strategy to help people to rnoV8 into homes, Over the years, the Housing First approach has emerged as the most successful and cost-effective way to accomplish this and has been adopted widely as 8 result, In Opening Doors: Federal Strategic Plan to Prevent and End Homelessness, the first comprehensive federal strategy to prevent and end homelessness, the United States Interagency Council On HOrne|eeSneSS (U8!CH) described the Housing First 8pp[O8Ch with the following o0r8 principles: 1. Homelessness is a housing crisis to be addressed through the provision of safe and affordable housing. 2. All people experiencing homelessness, regardless oftheir housing history and duration of homelessness, can achieve housing stability in permanent housing. 3, Everyone is "housing ready," meaning that sobriety, CO[Up|iaDCe in treatment, or even a dean criminal history is not necessary to succeed in housing. 4� Many people experience improvements iOoverall quality Oflife and iDthe areas Df he8|th, rneDt8| hea|th, substance use. and employment as a result of achieving housing. 5. People experiencing hOnl8|eSSOeSs have the right to self-determination and ShVU|d be treated with dignity and respect. 8. The exact configuration ofhousing and services depends upon the needs and ze preferences Ofthe population. The results of this approach have been well dOCUOO8Dhed in cities such as HOUSt0n, Las Vegas, Atlanta, and nearby Riverside. All ofthese cities and over 50others have ended homelessness among veteran S27 and made considerable strides toward ending it for all residents. Responding to Homelessness A coordinated gvotenl of services and housing interventions that treats honle|eSSOeSS as a crisis and responds with urgency is critical to making an impact on the issue, That system should include several key components, including 8 Coordinated Entry System (CES), outreach and engagement, emergency housing and services, and a supply of permanent housing and supportive services. Each ofthese iSimportant tohave in place and understand how tVuse. Coordinated Entry Coordinated Entry iS8 strategyfor standardizing the allotment Ofhousing and services and prioritizing these for individuals with the highest level of need. Baldwin Park ("the City") CUr[8Dt|y has access tOthe r8giOD8| CES, run by the Los Angeles HnrnB|eSS Services Authority (LAHSA) Service Planning Area (SPA) 3 lead, Union Station Homeless Services (USHS). and their subcontractor, Volunteers OfAmerica Los Angeles (V{]A). Current City strategies related to CES: 26UnitedStates|ntemgency{ounci|nnHome|essness(zo1o)OpeningDoors:Federa|StrategicMantoEnd Homelessness -As amended in2o/5 27 See ^Moyor'sChallenge to End Veteran Homm|esaness.^Available on|ine� httpe://www,uaich.gov/so|udons/ooUaborative-|eadenship/mayoro-ohaUenge 47 ~ The City's forthcoming Plan to Combat and Prevent Homelessness ("Homeless Plan") inc|udea|anguogeonprornotinOtheusaof{|ESondoneatinga"cantna||ooadion^for services, including CES access. Recommended additionalstrategies: Outreach Services A comprehensive outreach strategy is one that effectively locates individuals experiencing hOme|85SD8SS wherever they are, assesses thSrO' enters them into CEG, and provides or links tOemergency services and She|18[. as O8C8sS@ry. The City currently relies on its |@vV enforcement tOconduct outreach, which is generally geared toward mitigation or prevention of p[Ob|8Ol behavior and referrals. In addition, there are outreach teams serving the City from LAHSA' LDS Angeles {|OUOty' and r8giOD@| service providers. A list of these outreach teams and their schedules isincluded inthe Appendix. Current City strategies related to outreach services: ^ Tracking encounters with individuals experiencing homelessness (via information cards) w COU@b0[@tioO between |8Vv enh}[CeOlBnt and City departments (Public Works) ° Identifying "hot spot" locations for engagement ^ Homeless services providers accompany law enforcement during outreach to assist with referrals Other recommended strategiesthe City could employ toenhance its outreach efforts include: • Aligning outreach with CES by partnering with homeless services providers able to oonductV|-8PDAT @sgeaanleOtS inthe field, including [)MH 8B82 staff (local nnVde|a include the HALO team) • Targeting specific individuals for outreach based on their level of need and housing placement St8tUS in CES. as well as use of tracking data to inform outreach efforts (including information c@ndS' and/or participation in regional case conferencing) w Training in and use of evidence -based practices, such as Trauma -Informed C@FB and Motivational |nt8rVi8vving, in engagement with hOrUe|eSa individuals • In addition to referrals, outreach workers could provide warm hand-offs to emergency shelters, CES @CC8SS points, rnediC8| and other service centers, and ideally housing and service prOviderSz» Emergency Shelter and Services People who are highly vulnerable, those fleeing domestic violence, and individuals experiencing hOnna|eSSD8GS in general, should have access to shelter. Rather than simply holding people until more housing becomes available, or they decide to move on, emergency shelter should be viewed aathe first step inthe process 0fgetting aperson into housing, SPA 3currently has 28 See: US|CH. "The Role ofOutreach and Engagement in Ending Homelessness: Lessons Learned from SAMHSA'a Expert Pone['2O1O.Available online: httpo�//www.usich.govneeounces/up|oade/aaoot_ibnarv/Outnaoch_and_Engagement_Foct—Shaet—SAPWHS A_US|CH.pdf 48 limited shelter options, and the City nnUSt be well -versed in the referral process for accessing beds, as well as services offered at those shelters. Current City strategiesrelated tOemergency shelter: * The City makes referrals through its outreach efforts, led by its law enforcement personnel. w The Homeless Plan proposes identifying community partners to host safe parking zones for people sleeping in C8rS. v8DS and R\/8. Recommended additionalstrategies: • Consider facilitating 8freB/|OvvCOStdumping site for RVs • Consider facilitating a safe camping zone for individuals leaving encampments (see Special Considerations for Encampments) * Provide bathrooms and S8Oii8d0O' including mobile showers, at all safe parking and safe camping facilities * Actively support the development Dfadditional shelter beds, whether site-based o[ through vouchers, |OC8||y and throughout the region. IDaddition, the National Alliance to End Homelessness and Q.r. e have release guidelines on orienting emergency shelter toward identifying housing solutions. Permanent Housing and Supportive Services Permanent Housing includes Rapid Re -Housing (RRH) and Permanent Supportive Housing (PSH), and may also include other stable housing options, such as safe reunification with a family DleOlbe[ This is the last step in addressing hOOle|8s8neS8. and the most critical. As with emergency shelter, SPA has a shortage of permanent housing 0ptione, which makes it essential for City staff to understand existing options thoroughly in order to take advantage of them whenever possible. Current City strategiesrelated tnpermanent housing: ~ The HV[D8|eSS P|8D pnDpOSBS @ number Ofactions aimed at increasing access to permanent housing, including RRHand PSH. Recommended additional strategies: * Actively support the development of additional permanent housing throughout the region. Special Considerations for EncaMpment Animal Control Many people experiencing homelessness keep animals for companionship and safety. This can be an 8>tFenl8|y positive, stabilizing Fe|5diDOShip in @ peP8OO'G life, but can also COnlp|iC@t8 the housing process. Emergency shelters are reticent totake in eninne|S' also often due to safety CoDC8rnS, and OO8Dy pet -owners refuse to relinquish their animal to enter shelter. Some aOiDl8| vv8lfama provder8, such oSWisCARES Pet Service ,in Madison, WI, have begun to address this issue by providing free or subsidized animal welfare S8rviQeS, including boarding WO and foster care. There is also 8Ofo[g8DiZ81ioOS statewide that 8SSiSt or shelter cOOlpGniOO 8D|Dl8|3 and service animals. Policy Several cities around the country have enacted policy on encampment removal in order to ensure that this work is safe, |eg8|. and effective. w highlights @ process for prioritizing which encampments to nennOY8' providing DOtiC8' housing people leaving the encampment, de8D Up. etc. • encoding some U8|CHprinciples, for example that homeless camps could not be dispersed unless adequate housing alternatives were provided. |Oaddition, see the policy briefs bv USICH and on addressing Safe Camping Safe camping zones have emerged in western cities because of the overwhelming shortage of emergency shelter and permanent housing options. The lack of these solutions presents a de facto choice between allowing an encampment to remain indefinitely and dispersing occupants with no objective other than to create another anoarnp[n8nt in another location. Safe camping zones are a CO0p[ODliSe: people CaO stay in one place without fear Dfbeing told to leave—and potentially |OSiOg property or being arrested in the process—butthey agree tOfollow certain nJ|eS. such as not fighting and not carrying illegal drugs onsite. In addition, this 8||oVYs those 0CCUpViDg the site tOtake advantage of services such as bathroom facilities, security, and C@Se management. Ex8nno|en of this type of project include H.ope Villagg, in Las CnJc8S, New Mexico, and the various sanctioned camping areas in and . Safe Storage Individuals experiencing hO[Oe|esSOeSS C0UeCt items for the S8rn8 [8aeQO that people in housing do: because they are USefU[ have economic value, O[make them feel good. People experiencing homelessness use the things they carry for barter, pe[8On8| safety, oODlfnrt. and basic survival. Aper3On'S possessions can also hold them back, hOvveVe[. and the loss of months or years' worth of collected items may be enough to prevent someone from entering 8D emergency shelter. For this naoS0n, some organizations working with hOnle|eSS populations have begun to offer free storage for 8 limited 8rDOUnt of individuals' pe[S0DG| property. For example: • Volunteers of America Los Angeles includes storage lockers at the Armory shelter in Pomona. The City OfPomona included creation Ofthese lockers |Dtheir P1an, as well as a public education plan to inform hOnne|eSS individuals about how t0 utilize the service. • The organization Think Dignity provides "Transitional ^ for individuals experiencing homelessness iOthe City CfSan Diego. • The City ofLos Angeles released its in 2017, iOC|Uding8section ODstorage homeless individuals can access (pp 21-22). 0 An additional concern for cities to consider is what to do with peoples' possessions that are oonfiao8ted, relinquished during evveepo. or abandoned. The cities of (pp 6-7), Loa (pp 23-24)' @ndrid OR, h@ve written policy DO h0vvtO CO||eCt. StOPe' and returniten1SCVDfi3coteddU[iOgeDC8nnprnentdiSpe[S@|S.VVhi|eth83edoCUnoeDtSdQnV[dHSCribe8|| logistics for storing items (e.g.. type of facility to US8)' they do discuss ideal |OCatiOns, for eX@[Dp|e near transit centers. 51 Appendix G. County Funding and In -Kind Resources The following section provides an overview of County funding and in-kind resources the City of Baldwin Park may want to consider now and in the future to supports its Plan. em i Focus Area Prevent Homelessness Lead Department Los Angeles Homeless Services Authority; Department of Public Social Services Help to prevent families and individuals from becoming homeless by Subsidize Housing providing rental/housing subsidies, case management services, Los Angeles Homeless Services Authority — For families and youth employment services, and legal services. Description: Provides families and individuals who are experiencing homelessness and have low -to -moderate housing barriers with quick access to Baldwin Park will continue to refer families and individuals at risk of housing coupled with supports, including time-limited financial losing housing to the Coordinated Entry System, and should explore Applicability: opportunities to co -locate Family Solution Center intake personnel to assistance, and support services. operate out of a City facility,otentiall the Terri G. Muse Center. Available Funds/In- Al. FY 2018-2019: $6 million Kind Resources A5. FY 2018-2019: $11 million Required Office space for intake personnel Levera e: homelessness. Co -location determinations are made based on the number of Eligibility: residents experiencing or at -risk for homelessness. em i Focus Area Subsidize Housing Lead Department Los Angeles Homeless Services Authority — For families and youth Department of Health Services — For individuals Provides families and individuals who are experiencing homelessness and have low -to -moderate housing barriers with quick access to housing coupled with supports, including time-limited financial Description: assistance, case management, housing identification/navigation assistance, and support services. Baldwin Park has a significant population of students in the school district whose families are homeless. Providing funding for Rapid Re - Housing would allow these families to stabilize and reduce long-term homelessness. Applicability: Baldwin Park will continue to identify and refer homeless individuals and families who are candidates for Rapid Re -Housing through Union Station Homeless Services and 211 Los Angeles County. Cities can also dedicate funding to subsidize Rapid Re -Housing for residents of the community. For cities that contribute $500/month per family or individual for 9 months, the County will cover the remainder of the em 53 Focus Area Increase Income Lead Department Chief Executive Office; Workforce Development, Aging and Community Services Adopting a Social Enterprise Agency Utilization Ordinance would give preference to social enterprise organizations that commit to hiring and assisting people experiencing or at risk of homelessness to increase Description: their income as part of the City procurement process. Assistance includes preparing individuals to develop the skills to succeed in the mainstream workforce. The City could also encourage local businesses to work with social enterprise agencies. By helping individuals develop the necessary skills to compete in the Applicability: workforce, Baldwin Park can reduce the number of individuals who are homeless or at risk of homelessness. Available Funds/In- Cities that operate a Social Enterprise agency may be eligible for a Kind Resources subsidy. Required City ordinance Leverage- -Eligibility: All cities 53 MAI Focus Area Create a Coordinated Entry System Lead Department LAHSA/DHS/DMH Focus Area Establish a countywide network to support outreach, engagement, and Lead Department housing and services for individuals and families experiencing homelessness. In 2018-2019, increased funding will support one Description: LAHSA outreach team and one multi -disciplinary team in each SPA, as well as 40 additional outreach workers to cover parks, libraries, Description: beaches, and Metro and Public Works locations. Applicability: City Departments will continue to make requests for outreach services, using the web -based platform when available. Available Funds/In- FY 2018-2019: $30 million allocated as follows: Kind Resources • $8 million to LAHSA • $22 million to DHS/DMH Required City and Police Department staff time Applicability: Neighborhood Connections. Baldwin Park should explore funding to Eligibility: All cities MAI Focus Area Create a Coordinated Ent ry_§ystem Lead Department LAHSA/CEO Assess the needs of individuals and families experiencing homelessness and connect them to housing and services. In 2018- 2019, the Board of Supervisors has allocated $500,000 for service Description: coordination by Councils of Government and $1 million to support Cities implementation of their homelessness plans for the first six months of 2019. Additional funding may become available following recommendations from the CEO to the Board of Supervisors in August 2018. Baldwin Park already refers individuals and families to regional CES providers serving the San Gabriel Valley region through its Applicability: Neighborhood Connections. Baldwin Park should explore funding to fund the local coordination of services provided through the Terri G. Family Service. Available Funds/In- -Muse FY 2018-2019: $70 million allocated as follows: Kind Resources • $35.5 million to LAHSA • $1.5 million to CEO Required City staff time Leverage: Eliaibilitv: All cities MAI M ITEM NO. STAFF REPORT y act TO: Honorable Mayor and City Councilmembers FROM: Shannon Yauchzee, Chief Executive Officer Laura J. Thomas, Human Resources/Risk Manager D ATE: June 20, 2018 SUBJECT: Adopt a resolution notifying the Independent Cities Risk Management Authority (ICRMA) of its intent to withdraw from the Joint Powers Authority (JPA); and adopt a resolution allowing the City of Baldwin Park to become a self-insured agency in compliance with State Law. SUMMARY This report seeks City Council consideration and adoption of a Resolution which provides the Independent Cities Risk Management Authority (ICRMA) notification of intent to withdraw from the insurance pool, herein referred to as the Joint Powers Authority (JPA), in accordance with Article V of the ICRMA bylaws. Upon ICRMA's receipt of the withdrawal notice, the separation will become effective on June 30th, 2019, at which time the City can pursue other cost effective insurance options. This report is also requesting Council's approval of a resolution that will allow the City of Baldwin Park to become a self-insured agency. The State of California Department of Industrial Relations recently advised ICRMA that the current structure, which entitles them to hold a Master Group Certificate of Consent to self - insure for the JPA (comprised of 16 different municipalities), did not comply with state law. Therefore, the JPA or participating municipalities are urgently required to apply for a Certificate of Consent to self -insure the payment of workers' compensation liabilities, pursuant to Labor Code Section 3700. FISCAL IMPACT There is no fiscal impact at this time. RECOMMENDATION Staff recommends that Council approve, ratify and adopt: 1. Resolution No. 2018-274 to notify ICRMA of the City's intent to withdraw from the JPA on or before July 1, 2018; and 2. Resolutions No. 2018-275 to approve application submittal to the State of California Industrial Relations for a certificate of consent to self -insure, effective June 30, 2018. BACKGROUND The City is committed to reducing costs and identifying a provider who offers competitive pricing; sufficient coverage; excellent customer service delivery; and other supplemental benefits. These benefits may include but not limited to: safety training; customized reporting and data tracking; employee development training; risk management training/consulting; and so on. After the City has conducted its research and made reasonable comparisons within the industry, the City of Baldwin Park has the option of choosing another provider or remaining with ICRMA. The bylaws state that subsequent to the notice of intent to withdraw, agencies have until December 1, 2018, approximately six months, to rescind the withdrawal notice. This provision is advantageous in that it gives the City adequate time and flexibility to make the best decision. [ICRMA] [June 20, 2018] Page 2 Finally, the Department of Industrial Relations advised that the process to release ICRMA from self-insuring on behalf of the JPA, requires a Council resolution and application submittal of consent to self -insure from every participating agency in the ICRMA pool. This change of status has no impact on coverage amounts, procedures or governance for the JPA. Essentially, the City of Baldwin Park is legally compelled to make this change in order to comply with state law. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS #1. Resolution No. 2018-274 with attached resolution notifying ICRMA of intent to withdraw from the JPA on or before July 1, 2018. #2. Resolution No. 2018-275 with attached resolution approving City of Baldwin Park's request to the State of California for a certificate of consent to self -insure, effective June 30, 2018. ATTACHMENT I RESOLUTION NO. 2018-274 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK NOTIFYING THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) OF ITS INTENT TO WITHDRAW FROM THE JOINT POWERS AUTHORITY (JPA). WHEREAS, the City of Baldwin Park, is providing notice to ICRMA of its intent to withdraw from the Joint Powers Authority (JPA) which will become effective June 30, 2019; and WHEREAS, the City of Baldwin Park is providing timely notice, on or before July 1, 2018, of its intent to withdraw from the JPA in accordance with Article V of ICRMA's bylaws; and WHEREAS, the City of Baldwin Park may exercise its right to rescind this withdrawal notice, no later than December 1, 2018 in accordance with Article V of ICRMA's bylaws. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize notification on or before July 1, 2018, to ICRMA of its intent to withdraw from the Joint Powers Authority (JPA). SECTION 2. Resolutions or portions thereof in conflict with this resolution are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall forward a certified copy hereof to each Department Head and the Human Resources Manager. PASSED, APPROVED, AND ADOPTED this 20th day of June, 2018. 1 MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-274 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20th, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: Baca, Garcia, Lozano, Pacheco, Rubio NOES: COUNCIL MEMBERS: None. ABSENT: COUNCIL MEMBERS: None. ABSTAIN: COUNCIL MEMBERS: None. ALEJANDA AVILA CITY CLERK ATTACHMENT 2 RESOLUTION NO. 2018-275 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING A RESOLUTION TO APPLY FOR A CERTIFICATE OF CONSENT TO SELF - INSURE AS A PUBLIC AGENCY EMPLOYER SELF - INSURER WITH THE STATE OF CALIFORNIA. WHEREAS, the City of Baldwin Park is applying for a certificate of consent to self -insure as a Public Employer Agency Employer Self -Insurer to comply with State law, effective June 30, 2018. WHEREAS, the City of Baldwin Park acknowledges that ICRMA will no longer be granted self-insured status as a Joint Powers Authority (JPA) on behalf of its members by the Department of Industrial Relations Office of Self -Insurance Plans (OSIP); and WHEREAS, the City of Baldwin Park will submit the application to self -insure upon Council approval, and will comply with all rules and regulations set forth by the State of California, once self-insured status has been granted. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That this City Council does hereby approve and authorize completion and submittal of the application for certificate of consent to self -insure attached hereto as Exhibit A to be effective June 30, 2018. SECTION 2. Resolutions or portions thereof in conflict with this resolution are hereby repealed. SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall forward a certified copy hereof to each Department Head and the Human Resources Manager. PASSED, APPROVED, AND ADOPTED this 20th day of June, 2018. 1 MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-275 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20th, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: Baca, Garcia, Lozano, Pacheco, Rubio NOES: COUNCIL MEMBERS: None. ABSENT: COUNCIL MEMBERS: None. ABSTAIN: COUNCIL MEMBERS: None. ALEJANDA AVILA CITY CLERK Form: A-2 (1-2016) 1 Page 1 State of California Department of Industrial Relations OFFICE OF SELF-INSURANCE PLANS APPLICATION FOR CERTIFICATE OF CONSENT TO SELF -INSURE AS A PUBLIC AGENCY EMPLOYER SELF -INSURER All questions must be answered. If not applicable, enter "N/A". To the Director of the Department of Industrial Relations: The public agency employer identified below submits the following information to obtain a Certificate of Consent to Self -Insure the payment of workers' compensation under California Labor Code Section 3700. LEGAL NAME OF APPLICANT (Show exactly as on Charter or other official documents): City of Baldwin Park Address: 14403 E. Pacific Avenue City: Baldwin Park Federal Tax ID # of Group: 95-6005574 State: CA Zip + 4: 91706 _ 5010 CONTACT - Who Should Correspondence Regarding This Applicant Be Addressed To: Name: Laura J. Thomas Company Name: City of Baldwin Park Address: 14403 E. Pacific Avenue City: Baldwin Park Title: Human Resources Manager State: CA Zip + 4: 91706 _ 5010 Phone: (626) 962-4011 E -Mail: Lthomas@baldwinpark.com TYPE OF PUBLIC ENTITY (Check one): ❑✓ City and/or County ❑ School District ❑ Police and/or Fire District ❑ Hospital District ❑ Joint Powers Authority ❑ Other (describe): TYPE OF APPLICATION (Check one): ❑✓ New Application []Reapplication (Merger/Unification) ❑ Reapplication (Name Change) ❑ Other (describe): Date Self -Insurance Program will begin: 06/30/2018 Form: A-2 (1-2016) i Page 2 CURRENT WORKERS' COMPENSATION PROGRAM ❑ Currently Insured with State Fund Policy # Expiration Date: ❑✓ Currently Self Insured, Certificate # 5023-005 ❑ Other (describe): CLAIMS ADMINISTRATION Who will be administering your agency's workers' compensation claims? (Check one) ❑ JPA will administer ❑✓ Third Party Administrator, TPA Certificate # 092 ❑ Public entity will self-administer Name of Third Party Administrator: Name: Nerissa Burnside AdminSure Inc. Company Name: Address: 3380 Shelby Street Ontario City: Phone: (909) 396-5814 ❑ Insurance Carrier will administef Title: Workers' Compensation Director CA 91764 _ State: Zip + 4: E -Mail: Services@AdminSure.com # of claims reporting locations to be used to handle Agency's claims: 1 Does applicant currently have a California Certificate of Consent to Self -Insure? [D Yes ❑ No If yes, what is the current Certificate Number: 5023-005 Total Number of Affiliate's California employees to be covered by Group: AGENCY EMPLOYER Current # of Agency Employees: 335 # of Public Safety Employees (police//fire): 65 If school District, # of certificated employees: Will all Agency employees be covered by this self-insurance plan? ❑✓ Yes []No If 'No', explain who is not covered and how workers' compensation coverage will be provided to the excluded employees: Form: A-2 (1-2016) 1 Page 3 JOINT POWERS AUTHORITY Will applicant be a member of a JPA for workers' compensation ? ❑ Yes Q No (if 'yes', complete the following) Effective date of JPA Membership: Name of JPA: JPA Certificate # AGENCY SAFETY PROGRAM Does the Agency have a written Injury and Illness Prevention Program (IIPP)? Q Yes ❑ No Individual responsible for Agency workplace safety and IIPP program: Name: Laura J. Thomas Title: Human Resources Manager Company Name: City of Baldwin Park Address: 14403 E. Pacific Avenue City: Baldwin Park Phone: (626) 960-4011 CA 91706 5010 State: Zip + 4: E -Mail: Lthomas@baldwinpark.com SUPPLEMENTAL COVERAGE 1.) Will your program be supplemented by any insurance or pooled coverage under a STANDARD workers' compensation insurance policy? Yes Q No (If'Yes', complete the following): Name of Excess Pool/Carrier: Policy #: Effective Date of Coverage: 2.) Will your program be supplemented by any insurance or pooled coverage under a SPECIFIC EXCESS workers' compensation insurance policy? Q Yes ❑ No (If 'Yes', complete the following): Name of Excess Pool/Carrier: Safety National Casualty Corp. (through group purchase by ICRMA) Policy #: SP4057158 Effective Date of Coverage: 07/01/2017 Retention Limits: self -Insured Retention is $2m/occurrence; Limits are Statutory for WC and $2m (xcs $2m) for Employer's Liability 3.) Will your program be supplemented by any insurance or pooled coverage under an AGGREGATE EXCESS (stop loss) specific excess workers' compensation insurance policy? ❑ Yes ❑✓ No (If 'Yes', complete the following): Name of Excess Pool/Carrier: Policy #: Retention Limits: Effective Date of Coverage: Form: A-2 (1-2016) 1 Page 4 RESOLUTION FROM GOVERNING BOARD Attach a properly executed Governing Board Resolution. See attached sample resolution on page 5. CERTIFICATION The undersigned on behalf of the applicant hereby applies for a Certificate of Consent to Self -insure the payment of workers' compensation liabilities pursuant to Labor Code Section 3700. The above information is submitted for the purpose of procuring said Certificate from the Director of Industrial Relations, State of California. If the Certificate Is issued, the applicant agrees to comply with applicable California statutes and regulations pertaining to the payment of compensation that may become due to the applicant's employees covered by the Certificate. X DATE: SIGNED: Authorized Official / Representative Printed Name Title City of Baldwin Park Agency Name Form: A-2 (1-2016) 1 Page S RESOLUTION NO.: DATED: A RESOLUTION AUTHORIZING APPLICATION TO THE DIRECTOR OF INDUSTRIAL RELATIONS, STATE OF CALIFORNIA FOR A CERTIFICATE OF CONSENT TO SELF -INSURE WORKERS' COMPENSATION LIABILITIES At a meeting of the City council (Enter Name of the Board) of the City of Baldwin Park (Enter Name or Pubic Agency, District, ft) Municipal Corporation a organized and existing under the (Enter Type of Agency, i.e., County, City, Sdiod District, etc.) laws of the State of California, held on the day of , 2018 , the following resolution was adopted: RESOLVED, that the above named public agency is authorized and empowered to make application to the Director of Industrial Relations, State of California, for a Certificate of Consent to Self -Insure workers' compensation liabilities and representatives of Agency are authorized to execute any and all documents required for such application. IN WITNESS WHEREOF: I HAVE SIGNED AND AFFIXED THE AGENCY SEAL. X DATE: SIGNED: Board Secretary or Chair Printed Name Title City of Baldwin Park Affix seal Hera Agency Name STA] ITEM NO. �� LDTO: ���',e Honorable Mayor and Members of the City Council of the City of Baldwin Park asoF ' HE'S ;Jd , FROM: Rose Tam, Director of Financ� iABR•:EL o ; L e Eylj ��'' ;Arp,PN✓ DATE: June 20, 2018 SUBJECT: PENSION OBLIGATION BONDS SUMMARY The City participates in the California Public Employees Retirement System (PERS) for funding current and retired employees' retirement costs. As of June 30, 2016, the City's plans were approximately 70% funded. The current unfunded actuarial liability (UAL) for all plans combined as of June 30, 2018 is estimated to be $53.5 million. The City council has requested staff provide funding scenarios to pay down the UAL and future savings by issuing pension obligation bonds. FISCAL IMPACT In its simplest form, issuing pension obligation bonds (POBs) to fund the UAL exchanges one outstanding UAL that has a higher implicit interest rate for the new Bonds (POB) that accrues interest at a lower rate. It is only when the structure of each bond is looked at that we can come to a conclusion about the financial benefit to the City of such an undertaking. As described in this report, while there are many options for selecting which portions of the existing UAL to fund and how to structure the POBs in terms of maturity and amortization, the decision to reduce the UAL by issuing POBs will have a positive impact on the City's cashflow in the short term and is expected to provide a cost benefit for funding the UAL to the City over 30 years. The consulting costs to issue the bonds (financial advisor, underwriter and bond counsel) are contingent on a successful bond issuance and payable from bond proceeds. The projected savings to the City General approximately $26 million of the term of the herein. RECOMMENDATION Staff recommends that the City Council: Fund based on the recommended Schedule 1 is bond, subject to certain assumptions as described 1. Authorize execution of contracts with the financial advisor and bond counsel, 2. Direct staff to prepare documents necessary to approve the issuance of Pension Obligation Bonds and 3. To present documents for the recommended Bond Schedule 1 for City Council consideration at a future council meeting. Pension Obligation Bonds June 20, 2018 Page 2 BACKGROUND/DISCUSSION The City has 3 PERS plans: a Safety Plan, for classic tier safety employees, a Safety PEPRA plan for safety employees hired after the effective date of PEPRA, and a Miscellaneous Plan that includes all non -safety employees (classic and PEPRA). As of June 30, 2016, the plans were 70% funded, on average. Each plan's UAL is comprised of multiple "amortization bases," which are positive and negative amounts generated each year based on the performance of the PERS Inve§tment Fund and changes in the actuarial assumptions. Each amortization base has a separate payment schedule over a fixed period of years. The detail amortization bases as of June 30, 2018 (the June 30, 2016 amounts shown in the PERS report rolled forward to June 30, 2018, plus the anticipated changes to be added in the June 30, 2017 report for the FY 2016-17 investment return and the reduction in the discount rate from 7.375% to 7.25% calculated using the GovInvest platform) is shown in Attachment 1. The total expected UAL amount is approximately $53.6 million. As noted, each amortization base has a separate payment schedule over a fixed period of years. Because of the PERS methodology, some of the payments continue to increase each year while others will drop off. The chart on Attachment 2 shows the existing UAL payments provided by PERS in its June 30, 2016 report, together with the 2 new FY 2016-17 bases calculated using the GovInvest platform that will be included in the June 30, 2017 PERS report due to be released at the end of July. The chart and analysis in this report excludes the Safety PEPRA plan, since it is a minor amount. This analysis excludes the regular normal cost charged by PERS. That will be charged to the City irrespective of the funding status of the UAL. The chart on the Attachment 2 shows that the UAL payments increase from the FY 2017-18 amount of $2.5 million to $4.3 million by FY 2020-21 ($1.78 million increase) and peak at over $5 million. The City issued POBs in 2007 to fund a portion of its UAL for the Safety Plan. The final payment was made in FY 2017-18 in the amount of $1,891,000. So the City's total UAL pension costs in FY 2017-18 were $4.4 million combining the debt service and the PERS required payment. Staff is recommending that a portion of the budget savings due to the final payment on the 2007 POBs be applied toward debt service on new POBs to help manage the City's pension liability expense. The City's financial advisor created a number of POB repayment structures for the City Council to consider. Since the majority of the UAL is repaid in 26 years, there is an option presented (Attachment 3 - Schedule 1) that shows level debt service through 2037 (19 years) and then debt service declines in proportion to the existing UAL payment schedule shown in the chart above. A second option (Attachment 3 - Schedule 2) is a 26 year maturity with level debt service payments for each year, which will decrease the payments through 2037 compared to the PERS schedule, but increase payments in the final 7 years. A third option (Attachment 3- Schedule 3) Pension Obligation Bonds June 20, 2018 Page 3 shows paying a portion of the UAL to achieve approximately 90% funding instead of the current 70% funding or the 100% funding by prepaying all the amortization bases. Unfortunately, by prepaying just a portion of the UAL, the same level of savings is not achieved compared to the other options, mostly because the City has to select specific amortization bases to fund with the bonds, and that does not produce a proportionate reduction in annual payments because not all amortization bases are paid off at the same rate. In all cases, there will be no savings from issuing a POB in Fiscal Year 2018-19. Staff intends to prepay the 2018-19 UAL payment of $3.2 million in July 2018 in order to take advantage of the 3% discount offered by PERS by funding the entire year's obligation at the start of the year — a savings of approximately $95,000. The first interest payment on the new POB would be approximately $1.1 million in 2018-19 and would use up a portion of the 2007 POB debt service savings. Therefore, the net UAL for the analysis is approximately $50.4 million after the FY 2018-19 payment. The three funding scenarios for the POB are shown in Attachment 3. The savings compared to the FY 2017-18 combined POB and UAL payment can be applied to the new UAL payments that will be created from the next change in the discount rate from 7.25% to 7.0% and from the additional benefits provided to employees. Staff is recommending that the City Council select the first option (Schedule 1) - level debt service through 2037 and then debt service declining in proportion to the existing UAL payment schedule. The projected savings for this option is approximately $26 million of the term of the bond. POB Cautions There are criticisms of POBs by the Government Finance Officers Association (GFOA). There will also be future UAL bases created every year in the future to consider. That is, by funding the current UAL at 100%, it does not mitigate all future UAL. For example, this analysis does not take into account the new UAL amortization base that will be created when PERS calculates the cost of changing the discount rate from 7.25% to 7.0%. This amount will be reflected in the City's June 30, 2018 PERS report and is expected (based on the GovInvest calculation) to add a new amortization base of $6.7 million, which will require funding over 20 years. The estimated upcoming changes to the City's UAL are shown in Attachment 4. The financial advisor has addressed the GFOA concerns in the attached Pension Obligation Funding Memo. The two most significant risks included in the GFOA's analysis are that (1) the invested POB proceeds might fail to earn more than the interest rate owed over the term of the bonds, leading to increased overall liabilities for the government and (2) POBs are frequently structured in a manner that defers the principal payments or extends repayment over a period longer than the actuarial amortization period, thereby increasing the sponsor's overall costs. Staff is not treating the issuance of the POB and prepayment of the UAL as an investment vehicle, rather, it is a debt management tool and a way to convert the PERS payments into a Pension Obligation Bonds June 20, 2018 Page 4 more manageable payment structure. The interest rate differential between (1) what PERS is charging the City on its UAL and (2) what the City's POB borrowing costs are, is what provides the basis for creating the cashflow benefit. However, if PERS consistently fails to earn at least as much as the bond interest rate, the ultimate cost of funding the current $53.5 million UAL may increase. Further, staff is not recommending an option that defers the principal payments or extends repayment over a period longer than the actuarial amortization period. In this way, the City would be structuring the POB in a manner most likely to mitigate this GFOA concern. As noted, this analysis does not take into account a future UAL amortization base that is estimated as a result of the final change in the PERS discount rate to 7%. The figures in the chart on Attachment 4 show the estimated payments that would result for that change, estimated using GovInvest. The impacts from the actual FY 2017-18 investment return and any changes in the employee benefits are not yet calculated, but those changes will also create a new amortization base as of June 30, 2018. If the investment return exceeds 7.25%, that will create an asset gain amortization base, and can be used to offset some of the other changes. Timing The staff is recommending that the City Council approve execution of letter agreements with Harrell & Company Advisors as financial advisor and Quint & Thimmig as bond counsel. Harrell & Company Advisors was selected to provide financial advisory services and Quint & Thimmig was selected as bond counsel for the recent refinancing of the Successor Agency tax allocation bonds and the refinancing of the City's Lease Revenue Bonds. Staff is recommending using these firms again to provide similar services for the POBs, as they are familiar with the City's finances. Once these financing team members are engaged, the staff will proceed to select an underwriter for the POBs. After hiring the financial advisor and bond counsel, the first step needed in the POB issuance process is the judicial validation by the court. The only issue that the courts will consider is the legal ability of the City to issue pension obligation bonds, and whether the sale meets the State of California constitutional requirements. Any potential financial impacts are not part of the court's analysis. The bond counsel will prepare the validation action for submission to the court. At the conclusion of the validation process, the court must enter a judgment in favor of the City that the obligation of the City (the liability owed to PERS), legally represents an "obligation imposed by law". Numerous prior court cases have determined that pension liabilities are obligations imposed by law, and therefore are exempt from the debt limitation requirements set forth in Article XVI, Section 18, of the California Constitution. In essence, what the courts will be validating is whether the City of Baldwin Park has the legal right to issue pension obligation bonds. Many other cities have followed this same process for the issuance of pension obligation bonds. This validation process takes approximately 60 days from the City Council's approval of the validation action. Other actions relating to the Bonds can begin during this period, such as the rating process and City Council approval of other bond documents. The POBs could then be issued in late October or early November. Pension Obligation Bonds June 20, 2018 Page 5 Costs of Issuance There are several costs that are incurred to issue the POBs. The legal fees to file the initial validation action are $7,500. Based on a bond issue size of approximately $51 million, the other consulting costs (bond counsel and financial advisor) are expected to be $186,500. All these fees are contingent on the successful issuance of the POBs. Other costs of issuance include an estimated underwriting discount of $385,000 (three-quarters of one percent of the par amount of the POBs), trustee fees and rating fees. Only payment of the rating fees are non -contingent on the issuance of the Bonds. All of the costs of issuance have been factored in to the bond sizing and debt service estimates. LEGAL REVIEW This report has been reviewed by the City Attorney. ALTERNATIVES 1. Select Schedule 2 POB funding — Level debt service through 2044 2. Select Schedule 3 POB funding - fund 90% of UAL 3. Determine not to issue pension obligation bonds ATTACHMENTS 1. PERS UAL by Amortization Base 2. Projected UAL Payment Requirements 3. Bond Schedules 1, 2 and 3 4. Future UAL Amortization Bases 5. Pension Obligation Funding Memo 6. Letter Agreement for Bond Counsel Services 7. Letter Agreement for Financial Advisor Services ATTACHMENT 1 Attachment 1 PERS UAL by Amortization Base * Remaining as of June 30, 2018 Date Amortization Projected PERS Balance 6/30/18 Reason for Base Established Period* Miscellaneous Safety PEPRA Total ASSUMPTION CHANGE 6/30/03 7 1,524,091 - - 1,524,091 BENEFIT CHANGE 6/30/04 7 1,747,125 - - 1,747,125 METHOD CHANGE 6/30/04 8 (126,908) - - (126,908) BENEFIT CHANGE 6/30/07 11 443,767 - - 443,767 ASSUMPTION CHANGE 6/30/09 13 1,523,399 - - r 1,523,399 SPECIAL (GAIN)/LOSS 6/30/09 23 1,808,618 - - 1,808,618 SPECIAL (GAIN)/LOSS 6/30/10 24 2,604,481 - - r 2,604,481 ASSUMPTION CHANGE 6/30/11 15 1,260,583 - - 1,260,583 SPECIAL (GAIN)/LOSS 6/30/11 25 (277,676) - - (277,676) PAYMENT (GAIN)/LOSS 6/30/12 26 (301,949) - - (301,949) (GAIN)/LOSS 6/30/12 26 (1,792,862) - - r (1,792,862) (GAIN)/LOSS 6/30/13 27 7,164,653 - - 7,164,653 ASSET (GAIN)/LOSS 6/30/13 27 - 11,960,610 - 11,960,610 SHARE OF PRE -2013 POOL UAL 6/30/13 19 - 10,165,117 - 10,165,117 NON -ASSET (GAIN)/LOSS 6/30/13 27 - (135,781) - (135,781) ASSUMPTION CHANGE 6/30/14 18 3,829,642 5,612,193 7,133 r 9,448,968 (GAIN)/LOSS 6/30/14 28 (5,496,994) - - (5,496,994) NON -ASSET (GAIN)/LOSS 6/30/14 28 - 104,391 31 104,422 ASSET (GAIN)/LOSS 6/30/14 28 - (8,373,414) (3,191) (8,376,605) (GAIN)/LOSS 6/30/15 29 3,387,708 - - 3,387,708 ASSET (GAIN)/LOSS 6/30/15 29 - 4,968,194 3,351 4,971,545 NON -ASSET (GAIN)/LOSS 6/30/15 29 - (18,345) (11), (18,356) ASSUMPTION CHANGE 6/30/16 20 1,384,477 1,911,062 12,801 r 3,308,340 (GAIN)/LOSS 6/30/16 30 4,618,272 - -v 4,618,272 ASSET (GAIN)/LOSS 6/30/16 30 - 6,049,030 10,556 r 6,059,586 NON -ASSET (GAIN)/LOSS 6/30/16 30 - (1,000,713) (1,415) (1,002,128) 23,300,427 31,242,344 29,255 54,572,026 GovInvest Proiected Changes: ASSUMPTION CHANGE (7.375-7. 6/30/2017 20 975,000 2,400,000 - 3,375,000 (GAIN)/LOSS(11.2%Return) 6/30/2017 30 (1,269,000) (3,100,000) - (4,369,000) Combined Bases 23,006,427 30,542,344 29,255 53,578,026 * Remaining as of June 30, 2018 ATTACHMENT 2 Attachment 2 Projected UAL Payment Requirements FYE 6/30 Misc UAL Safety UAL 2018 1,257,288 1,236,677 Projected Add for UAL 2017 change in Discount Rate Projected Offset Existing/ for 2017 11.2% Projected Return PERS Payments 2,493,965 2019 1,546,037 1,630,371 - - 3,176,408 2020 1,827,059 2,011,259 68,000 (64,000) 3,842,318 2021 2,022,917 2,247,435 136,000 (128,000) 4,278,352 2022 2,231,953 2,503,570 210,000 (197,000) 4,748,523 2023 2,400,327 2,697,973 288,000 (271,000) 5,115,300 2024 2,472,337 2,778,913 371,000 (349,000) 5,273,250 2025 2,546,509 2,862,280 382,000 (359,000) 5,431,789 2026 1,950,515 2,948,148 393,000 (370,000) 4,921,663 2027 2,033,010 3,036,593 405,000 (381,000) 5,093,603 2028 2,093,999 3,127,691 417,000 (392,000) 5,246,690 2029 2,156,820 3,221,521 430,000 (404,000) 5,404,341 2030 2,150,893 3,318,167 443,000 (416,000) 5,496,060 2031 2,215,420 3,417,712 456,000 (429,000) 5,660,132 2032 2,055,755 3,520,243 470,000 (442,000) 5,603,998 2033 2,011,327 3,470,364 484,000 (455,000) 5,510,691 2034 1,783,750 3,414,324 498,000 (469,000) 5,227,074 2035 1,682,826 3,293,994 513,000 (483,000) 5,006,820 2036 1,574,238 3,163,372 423,000 (497,000) 4,663,610 2037 1,457,621 3,021,948 327,000 (512,000) 4,294,569 2038 1,455,592 1,671,927 224,000 (527,000) 2,824,519 2039 1,452,129 1,657,027 116,000 (543,000) 2,682,156 2040 1,495,693 1,706,738 - (559,000) 2,643,431 2041 1,540,563 1,757,940 - (576,000) 2,722,503 2042 1,154,859 1,501,689 - (594,000) 2,062,548 2043 791,017 1,451,575 - (611,000) 1,631,592 2044 711263 1,257,439 - (630,000) 1,338,702 2045 737,451 899,447 - (649,000) 987,898 2046 467,323 518,844 - (534,000) 452,167 2047 397,358 472,798 - (413,000) 457,156 2048 150,848 164,894 - (283,000) 32,742 48,567,409 68,746,196 7,054,000 (12,537,000) 111,830,605 2018 UAL 23,300,427 31,242,344 3,375,000 (4,369,000) 53,548,771 Attachment 3 Bond Schedules 1, 2 and 3 SCHEDULEI LEVEL DEBT SERVICE TO 2037 THEN DECLINING TO 2044 Existing/ Projected FYE 6/30 PERS Payments 2018 2,493,965 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 3,176,408 3,842,318 4,278,352 4,748,523 5,115,300 5,273,250 5,431,789 4,921,663 5,093,603 5,246,690 5,404,341 5,496,060 5,660,132 5,603,998 5,510,691 5,227,074 5,006,820 4,663,610 4,294,569 2,824,519 2,682,156 2,643,431 2,722,503 2,062,548 1,631,592 1,338,702 987,898 452,167 457,156 32,742 111,830,605 ** Paid in full in July 2018 $51.01 M 2018 POB Debt Service 1,040,000 3,625,000 3,629,000 3,629,000 3,629,000 3,628,000 3,629,000 3,630,000 3,627,000 3,627,000 3,628,000 3,628,000 3,625,000 3,628,000 3,627,000 3,627,000 3,629,000 3,627,000 3,629,000 2,822,000 2,678,000 2,640,000 2,718,000 2,059,000 1,629,000 1,334,000 82,221,000 Savings to Annual PERS (1,040,000) 217,318 649,352 1,119,523 1,486,300 1,645,250 1,802,789 1,291,663 1,466,603 1,619,690 1,776,341 1,868,060 2,035,132 1,975,998 1,883,691 1,600,074 1,377,820 1,036,610 665,569 2,519 4,156 3,431 4,503 3,548 2,592 4,702 987,898 452,167 457,156 32,742 26,433,197 Compare with 2017-18 +Final 2007 POB Payment 4,384,965 168,557 759,965 755,965 755,965 755,965 756,965 755,965 754,965 757,965 757,965 756,965 756,965 759,965 756,965 757,965 757,965 755,965 757,965 755,965 1,562,965 1,706,965 1,744,965 1,666,965 2,325,965 2,755,965 3,050,965 4,384,965 4,384,965 4,384,965 4,384,965 46,151,542 SCHEDULE 2 LEVEL DEBT SERVICE TO 2044 Existing/ $51.01 M Compare with Projected 2018 POB Savings (Cost) 2017-18 + Final FYE 6/30 PERS Payments Debt Service to Annual PERS 2007 POB Payment 2018 2,493,965 4,384,965 2019 3,176,408 * 1,052,000 (1,052,000) 156,557 2020 3,842,318 3,445,000 397,318 939,965 2021 4,278,352 3,444,000 834,352 940,965 2022 4,748,523 3,445,000 1,303,523 939,965 2023 5,115,300 3,447,000 1,668,300 937,965 2024 5,273,250 3,446,000 1,827,250 938,965 2025 5,431,789 3,444,000 1,987,789 940,965 2026 4,921,663 3,444,000 1,477,663 940,965 2027 5,093,603 3,445,000 1,648,603 939,965 2028 5,246,690 3,445,000 1,801,690 939,965 2029 5,404,341 3,446,000 1,958,341 938,965 2030 5,496,060 3,444,000 2,052,060 940,965 2031 5,660,132 3,444,000 2,216,132 940,965 2032 5,603,998 3,445,000 2,158,998 939,965 2033 5,510,691 3,447,000 2,063,691 937,965 2034 5,227,074 3,446,000 1,781,074 938,965 2035 5,006,820 3,448,000 1,558,820 936,965 2036 4,663,610 3,447,000 1,216,610 937,965 2037 4,294,569 3,445,000 849,569 939,965 2038 2,824,519 3,445,000 (620,481) 939,965 2039 2,682,156 3,444,000 (761,844) 940,965 2040 2,643,431 3,446,000 (802,569) 938,965 2041 2,722,503 3,447,000 (724,497) 937,965 2042 2,062,548 3,447,000 (1,384,452) 937,965 2043 1,631,592 3,447,000 (1,815,408) 937,965 2044 1,338,702 3,348,000 (2,009,298) 1,036,965 2045 987,898 - 987,898 4,384,965 2046 452,167 - 452,167 4,384,965 2047 457,156 - 457,156 4,384,965 2048 32,742 - 32,742 4,384,965 111,830,605 87,093,000 21,561,197 41,279,542 * * Paid in full in July 2018 SCHEDULE 3 * * Paid in full in July 2018 PARTIAL FUNDING TO 90% Existing/ Remaining $35.1M UAL Payments Compare with Projected Partial UAL 2018 POB Plus Savings to 2017-18 + Final FYE 6/30 PERS Payments* Base Payoff Payments Debt Service Debt Service Annual PERS 2007 POB Payment 2018 2,493,965 4,384,965 2019 3,176,408 ** 3,176,408 701,000 3,877,408 (701,000) 507,557 2020 3,842,318 (2,917,593) 924,725 2,727,000 3,651,725 190,593 733,240 2021 4,278,352 (3,321,127) 957,225 2,727,000 3,684,225 594,127 700,740 2022 4,748,523 (3,558,824) 1,189,699 2,728,000 3,917,699 830,824 467266 2023 5,115,300 (3,807,795) 1,307,505 2,725,000 4,032,505 1,082,795 352,460 2024 5,273,250 (3,996,211) 1,277,039 2,725,000 4,002,039 1,271,211 382,926 2025 5,431,789 (4,116,097) 1,315,692 2,729,000 4,044,692 1,387,097 340,273 2026 4,921,663 (3,567,193) 1,354,470 2,724,000 4,078,470 843,193 306,495 2027 5,093,603 (3,674,209) 1,419,394 2,726,000 4,145,394 948,209 239,571 2028 5,246,690 (3,784,435) 1,462,255 2,727,000 4,189,255 1,057,435 195,710 2029 5,404,341 (3,897,968) 1,506,373 2,729,000 4,235,373 1,168,968 149,592 2030 5,496,060 (3,944,275) 1,551,785 2,728,000 4,279,785 1,216,275 105,180 2031 5,660,132 (4,062,604) 1,597,528 2,728,000 4,325,528 1,334,604 59,437 2032 5,603,998 (3,958,354) 1,645,644 2,725,000 4,370,644 1,233,354 14,321 2033 5,510,691 (3,815,319) 1,695,372 2,728,000 4,423,372 1,087,319 (38,407) 2034 5,227,074 (3,481,508) 1,745,566 2,728,000 4,473,566 753,508 (88,601) 2035 5,006,820 (3,208,159) 1,798,661 2,727,000 4,525,661 481,159 (140,696) 2036 4,663,610 (2,809,510) 1,854,100 2,726,000 4,580,100 83,510 (195,135) 2037 4,294,569 (2,384,054) 1,910,515 2,381,000 4,291,515 3,054 93,450 2038 2,824,519 (856,507) 1,968,012 852,000 2,820,012 4,507 1,564,953 2039 2,682,156 (654,004) 2,028,152 650,000 2,678,152 4,004 1,706,813 2040 2,643,431 (554,583) 2,088,848 550,000 2,638,848 4,583 1,746,117 2041 2,722,503 (571,220) 2,151,283 568,000 2,719,283 3,220 1,665,682 2042 2,062,548 (343,652) 1,718,896 339,000 2,057,896 4,652 2,327,069 2043 1,631,592 - 1,631,592 - 1,631,592 - 2,753,373 2044 1,338,702 - 1,338,702 - 1,338,702 - 3,046,263 2045 987,898 - 987,898 - 987,898 - 3,397,067 2046 452,167 - 452,167 - 452,167 - 3,932,798 2047 457,156 - 457,156 - 457,156 - 3,927,809 2048 32,742 - 32,742 - 32,742 - 4,352,223 111,830,605 (67,285,201) 44,545,404 52,398,000 96,943,404 14,887,201 34,605,546 * * Paid in full in July 2018 ATTACHMENT 4 Attachment 4 Future UAL Amortization Bases Projected Add for Projected Offset UAL 2018 change in for 2018 FYE 6/30 Discount Rate Return 2018 Projected Add for UAL 2018 change in Benefits 2019 - - 2020 - 2021 140,000 2022 289,000 2023 447,000 2024 614,000 2025 790,000 2026 814,000 2027 838,000 2028 863,000 2029 889,000 2030 916,000 2031 943,000 2032 972,000 2033 1,001,000 2034 1,031,000 Impacts Unknown 2035 1,062,000 2036 1,094,000 2037 901,000 2038 696,000 2039 478,000 2040 246,000 2041 - 2042 - 2043 - 2044 - 2045 - 2046 - 2047 - 2048 - 15,024,000 2018 UAL 6,715,000 ATTACHMENTS June 8, 2018 Shannon Yauchzee Chief Executive Officer Rose Tam Finance Director City of .Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 RE: PERS Unfunded Actuarial Liability Dear Shannon and Rose: The City has requested an analysis of the potential benefit of funding all or a portion of its current PERS unfunded actuarial liability (UAL) using proceeds of a pension obligation bond (POB). Executive Summary In its simplest form, this transaction exchanges one outstanding debt (UAL) that has a higher implicit interest rate for a new debt (Bonds) that accrues interest at a lower rate. It is only when the structure of each debt is looked at that we can come to a conclusion about the benefit to the City of such an undertaking. As described in this report, while there are several options for selecting which portions of the existing UAL to fund and how to structure the bonds in terms of maturity and amortization, the ultimate decision to reduce the UAL by issuing the Bonds will have a positive impact on the City's cashflow in the near term over the next 5 years and is expected to provide a cost benefit for funding the UAL over 30 years. PERS UAL Calculation As we have discussed, first and foremost, the funding plan being considered by the City is a debt management plan. The interest rate differential between (1) what PERS is charging the City on its Unfunded Actuarial Liability (UAL) and (2) what the City's borrowing costs are for the Bonds, is what provides the basis for creating cashflow benefit, and ultimately lower pension costs. The City has 3 PERS plans: a Safety Plan, for classic tier safety employees, a Safety PEPRA plan for safety employees hired after the effective date of PEPRA, and a Miscellaneous Plan that includes all non -safety employees (classic and PEPRA). As of June 30, 2016, the plans were 70% funded, on average, however each plan's obligations are calculated and funded separately. Each plan's UAL as of June 30, 2018 will be made up of multiple "amortization bases," which are positive and negative amounts generated each year based on the performance of the PERS Investment Fund and changes in the actuarial assumptions. Each amortization base has a separate payment schedule over a fixed The City Tower, 333 City Boulevard West, Suite 1215, Orange, California 92868 Tel: 714.939.1464 Page 2 June 8, 2018 period of years. Because of the PERS methodology, some of the payments continue to increase each year while others will drop off. Issuing debt to fund both the shorter maturing amortization bases as well as the longer bases will allow the City to consolidate those balances and create a level repayment schedule rather than one that escalates over time. In addition to the amortization bases shown on the June 30, 2016.PERS valuation report (the most current report since PERS reporting lags by over a year), there will be 2 additional amortization bases created for the June 30, 2017 report. The first is a "gain" based on the actual PERS investment return for FY 2016-17 of 11.2% (higher than the 7.25% discount rate in effect for that year). This gain will be a credit, that is, a reduction in the UAL. There will be an additional base for the reduction in the discount rate from 7.375% in 2016 to 7.25% in 2017, which will increase the UAL. PERS will also make a minor adjustment in the existing UAL amortization bases to change the implicit interest rate from 7.375% to 7.25%. Exhibit A shows the PERS UAL by amortization base. It includes the estimates for FY 2016-17 calculated using the GovInvest model. This schedule will be updated for actual amounts once the new PERS report for June 30, 2017 is released. It does not include the estimate for what the 2018 assumption change will be since that will not actually be calculated by PERS until 2019 and therefore not eligible to be funded at this time. However, the GovInvest model allows us to estimate that figure as well, and it is footnoted. Further, given the PERS investment returns year-to-date, it is likely there will be some additional "gain" that will offset future assumption change costs. Finally, if there are any recent benefit changes, those figures will add an additional UAL amortization base in future years. Exhibits B-1 and B-2 show the payments due each year for each amortization base by plan, excluding the PEPRA Plan. This is a minor amount and has been excluded from this analysis. These schedules will be updated for actual amounts once the new PERS report for June 30, 2017 is released. If the City were to only partially fund the UAL instead of fully funding the UAL, the amortization bases that would be selected for funding are the ones that provide the most cashflow benefit, subject to the PERS limitation on the use of asset gains (created from returns above the discount rate) to offset only asset losses (created by returns below the discount rate). To achieve a 90% funding level, the bases that would generally be funded would be all of the assumption change and benefit change bases, the asset losses for the Miscellaneous Plan for 2009 and 2010 and the Safety Plan base for the share of the pre -2013 Risk Pool UAL. Funding Options Three funding scenarios have been created for review on the impact on the City's pension costs. Which debt structure the City chooses depends on how much capacity you desire to leave for future UAL layers that will be created. For now, it is sufficient to demonstrate that under any scenario, the concept of using issuing POBs to fund the UAL creates a significant cashflow benefit that is useful in managing the City's budget and retirement costs. Included in Exhibits C, D and E are three debt structures for the POB, comparing the POB debt service to (1) the existing PERS payments required to repay the current UAL and (2) the City's combined 2017-18 PERS UAL payment and final debt service payment on the City's 2007 POB. The City issued POBs in 2007 to fund a portion of its UAL at that time. The final payment was made in .FY 2017-18 in the amount Page 3 June 8, 2018 of $1,891,000. Therefore City's total UAL pension costs in FY 2017-18 were $4.38 million combining the debt service of $1.89 million and the PERS required UAL payment of $2.49 million. In each funding scenario, there will be no savings from issuing a POB in Fiscal Year 2018-19. Staff has indicated the City's intention to prepay the 2018-19 UAL payment of $3.2 million in July 2018 in order to take advantage of the 3% discount offered by PERS by funding the entire year's obligation at the start of the year — a savings of approximately $95,000. The first interest payment on the new POB would be approximately $1.1 million in 2018-19 and would use up a portion of the 2007 POB debt service savings. However, since the City will be paying the full 2018-19 payment in advance, that amount is deducted from the POB funding requirement. Since the majority of the UAL is repaid in 26 years under the PERS schedule of payments, the first option presented on Exhibit C funds 100% of the UAL and shows level debt service through 2037 (19 years) and then debt service declines in proportion to the existing UAL payment schedule for the final 7 years. The expected bond issue is approximately $51 million. This structure has the potential to save an estimated $26 million dollars compared to the PERS payment schedule, assuming that the discount rate and the investment rate are equivalent in future years (risks related to this are discussed later in this report). Compared to the 2017-18 UAL payment plus 2007 POB payment, there is a reduction in UAL costs of approximately $750,000 each year, increasing in the later years. This is important because it provides capacity to fund new UAL amortization bases that will be added over time — each one with a new 20 year amortization schedule. The second option presented on Exhibit D funds 100% of the UAL and shows level debt service for 26 years through 2044. The expected bond issue is also $51 million. This structure has the potential to save an estimated $21.5 million dollars compared to the PERS payment schedule, assuming that the discount rate and the investment rate are equivalent in future years. Compared to the 2017-18 UAL payment plus 2007 POB payment, there is a reduction in UAL costs of approximately $937,000 each year, increasing in the later years, but in that last 7 years, the debt service is larger than the PERS payment would have been. The final option presented on Exhibit E funds approximately $37.2 million of the UAL, bringing the funding level from 70% to 90%. Unfortunately, by prepaying just a portion of the UAL, a proportionate level of savings is not achieved compared to the other options, mostly because the City has to select specific amortization bases to fund with the bonds, and that does not produce a proportionate reduction in annual payments because not all amortization bases are paid over the same time frame. Also, the City is not allowed to offset asset gains against asset losses in this scenario under the PERS funding parameters, and so is left with a large portion of the benefit of the asset gains out in the later years. If the City were to choose this option, you would likely ask for a "Fresh Start" for the remaining balance. PERS has a "Fresh Start" program that would allow the City to re -amortize the entire remaining UAL after the partial payment as if one lump sum. This Fresh Start program allows the remaining UAL to be amortized over any period the City selects, as long as the total payments do not exceed the current payments. The structure of a Fresh Start payment plan starts with fixed payment in the first year, which increases with the COLA adjustment used by PERS (currently 3% but going down to 2.75% next year). This idea for this amortization schedule being that the UAL payment would go up in proportion to payroll, not using the ramp -up ramp -down methodology factors in some of the existing bases, but more along the lines of the percentage of payroll used in other existing bases. The Fresh Start program has the benefit of capturing the Page 4 June 8. 2018 asset gain reduction payments currently being amortized over 30 years earlier to offset assumption changes being amortized over 20 years. Other debt service and repayment options can be calculated at the City's request for comparison to the schedules included in Exhibit C, D and E. Future UAL There are future layers of the UAL bases that will be created overtime which the City will have to manage as part of future budgets. However, these new layers will be created with or without the additional funding. The estimated increase in UAL payments for the upcoming change in the discount rate from 7.25% to 7.0% is shown in Exhibit F. It is also important to recognize how PERS is changing certain amortization periods (beginning in 2020, investment gains and losses will be amortized over 30 years instead of 20 years) and how to make the most of any anticipated future net pension asset. There has been some discussion of reducing the PERS discount rate to 6% over the next 20 years, which will have the impact of increasing the existing UAL. One of the criticisms of pension funding through debt issuance is the possibility that future PERS Investment Fund low performance could lead to increased costs over the long-term. The POB debt payment schedule tries to mitigate the possibility of increased costs by having the benefit of level debt service for the first 19 years, but then decreasing the payments over time to mirror the expected decrease in cashflow savings after most of the original amortization bases would have been paid off under the PERS methodology. Once again, this is consistent with the cashflow benefit strategy for the funding plan. The City can of course have a different amortization, say 30 years, but it does create a situation where the combined UAL and debt service payments are greater than the existing remaining UAL amortization payments in some years. Since every year new amortization bases will be created and amortized over new 20 year periods, it might be best not to create extra payments in the later years when there will be other amortization payments to be layered on. Similarly, the City can reduce the payback period to 20 years, but this structure provides higher debt service in the early years and reduced flexibility to use potential savings to fund new UAL bases that we know will be created in the future. In addition, the City should be aware that there is always the possibility that a net pension asset will be created and the City will end up with "stranded" pension assets that are only available to offset future investment losses or assumptions changes. This is likely to occur with or without the POB funding of the UAL, since the PERS system is geared toward 100% funding as soon as practicable — a formula designed to create net pension assets over a 30 year time horizon. GFOA Concerns about Pension Obligation Bonds There has been a lot of discussion about the issuance of debt to fund unfunded pension liabilities. For example, the Government Finance Officers Association (GFOA) has the following statements on their website: Pension obligation bonds (POBs) are taxable bonds that some state and local governments have issued as part of an overall strategy to fund the unfunded portion of their pension liabilities by creating debt. The use of'POBs rests on the assumption that the bond proceeds, Page 5 June 8, 2018 when invested with pension assets in higher yielding asset classes, will be able to achieve a rate of return that is greater than the interest rate owed over the term of the bonds. However, POBs involve considerable investment risk, making this goal very speculative. Failing to achieve the targeted rate oj'return burdens the issuer with both the debt service requirements of the taxable bonds and the unfunded pension liabilities that remain unmet because the investment portfolio did not perform as anticipated. In recent years, local jurisdictions across the country have faced increased financial stress as a result of their reliance on POBs, demonstrating the significant risks associated with these instruments for both small and large governments. Recommendation: The GFOA recommends that state and local governments do not issue POBs for the following reasons: 1. The invested POB proceeds might fail to earn more than the interest rate owed over the term of the bonds, leading to increased overall liabilities for the government. 2. POBs are complex instruments that carry considerable risk. POB structures may incorporate the use of guaranteed investment contracts, swaps, or derivatives, which must be intensively scrutinized as these embedded products can introduce counterparty risk, credit risk and interest rate risk. 3. Issuing taxable debt to fund the pension liability increases the jurisdiction's bonded debt burden and potentially uses tip debt capacity that could be used for other purposes. In addition, taxable debt is typically issued without call options or with "make -whole " calls, which can make it more difficult and costly to refund or restructure than traditional tax- exempt debt. 4. POBs are frequently structured in a manner that defers the principal payments or extends repayment over a period longer than the actuarial amortization period, thereby increasing the sponsor's overall costs. 5. Rating agencies may not view the proposed issuance of POBs as credit positive, particularly if the issuance is not part of a more comprehensive plan to address pension funding shortfalls. © 2018 Government Finance Officers Association of the United States and Canada The following discussion addresses these issues one -by -one as they relate to the City's issuance of POBs to reduce its UAL. Investment rate GFOA: The invested POB proceeds might fail to earn more than the interest rate owed over the term of the bonds, leading to increased overall liabilities for the government. Page 6 June 8, 2018 The City's issuance of POBs is not as an investment vehicle, it is primarily a debt management tool. However, the effect of the PERS investment return cannot be ignored. Ideally the PERS Fund investment rate of return should align with the discount rate (interest rate) charged to the City on its pension liability. PERS has reduced its discount rate from time to time based on revised estimates of its long term investment return potential. A history of the changes in the PERS discount rate and actual investment return is shown below. PERS HISTORICAL PERS HISTORICAL INVESTMENT RETURNS Discount Fiscal Year Rate of 10 Year Fiscal Year Rate June 30 Return Avera e Prior 8.50% 1997 20.1% 1997-98 8.25 1998 19.5 2003-04 7.75 1999 12.5 2011-12 7.50 2000 10.5 2016-17 7.375 2001 (7.2) 2017-18 7.25 2002 (6.1) 2018-19 7.00 2003 3.7 2004 16.6 2005 12.6 2006 12.3 9.45% 2007 19.1 9.35 2008 (5.1) 6.89 2009 (24.0) 3.24 2010 13.3 3.52 2011 21.7 6.41 2012 0.1 7.03 2013 13.2 7.98 2014 18.4 8.16 2015 2.4 7.14 2016 0.6 5.97 2017 11.2 5.18 20 Year 7.27% The investment rate of return is important since any time the PERS. Investment Fund rate of return is less than the discount rate, a new amortization base layer is created and funding is amortized over a period of time (existing period is 30 years, but that will be reduced to 20 years starting in with the 2019 PERS valuation). If additional City funds are deposited in PERS and PERS fails to achieve a 7% return in every year going forward, a new amortization base will be created in each year - and the resulting increase in the annual UAL payment will reduce the cashflow savings shown on the charts in this report, which are expected from the difference in the City's borrowing and the reduction in UAL payments as a result of the additional contribution. Page 7 June 8, 2018 Conversely, investment gains from achieving a higher rate of return will provide a credit amortization base to the UAL to be used to offset future amortization bases. However, in no event does a credit amortization base resulting from an investment gain ever offset the City's normal pension cost. Because of this policy, if the investment return is consistently higher, it could ultimately create a net pension asset which is effectively "stranded" until there is another UAL amortization base to apply it to. Meanwhile, the City will still be paying the normal pension cost as well as the debt service on the .POB, neither of which benefit from any net pension asset. In the projections of debt service, the all -in effective interest rate (with all costs of issuance factored in) is 4.35% based on interest rates in the first week of June 2018. This interest rate is likely to increase before the bonds are issued. The bonds are being based on a taxable bond interest rate because the City is borrowing to make a direct deposit to the PERS Investment Fund, not the typical tax-exempt rate for issuers borrowing governmental capital improvements. Taxable interest rates can be 1.25% higher than tax-exempt interest rates, and therefore, there is less differential between the long term 7% return and a taxable interest rate. The long term rate of return would need to be below 4.5% to turn the estimated long term benefit into a long term cost. The longer the maturity of the bonds and the longer that the PERS rate of return is lower that the bond yield, the greater the potential increase in costs. That is one reason to recommend a somewhat shorter than 30 year maturity that mirrors the estimated reduction in UAL payments over time. POB Structure GFOA: POBs are complex instruments that carry considerable risk. POB structures may incorporate the use of guaranteed investment contracts, swaps, or derivatives, which must be intensively scrutinized as these embedded products can introduce counterparty risk, credit risk and interest rate risk. The City's debt service will be structured conventionally — that is, a fixed rate over a fixed maturity with no swaps, derivatives or other hedging mechanisms. GFOA: In addition, taxable debt is typically issued without call options or with "make - whole" calls, which can make it more difficult and costly to refund or restructure than traditional tax-exempt debt. The City's debt service will be structured with typical call options and not with a "make -whole" provision. GFOA: POBs are frequently structured in a manner that defers the principal payments or extends repayment over a period longer than the actuarial amortization period, thereby increasing the sponsor's overall costs. The debt repayment contemplated is intended to mirror the existing UAL payments, and not defer or extend payments. Debt Profile GFOA: Issuing taxable debt to fund the pension liability increases the jurisdiction's bonded debt burden and potentially uses up debt capacity that could be used for other purposes Page 8 June 8, 2018 The last time that the City accessed the debt markets to raise capital was in 2007, for the issuance of 2007 POBs to fund a portion of the City's UAL at that time. All other bond issuance has been for the purpose of refinancing existing debt to reduce debt service. The City has not indicated a need for additional general fund debt — in fact, the City Council considered using the savings from the refinancing of the 2004 Lease Revenue Bonds to fund new capital improvements and ultimately moved forward without that component. The City may consider funding other capital projects with special revenue funds, such as Measure M, but the POB will not necessarily have an impact on Measure M funding or vice versa. The City's debt per capita GFOA: Rating agencies may not view the proposed issuance of POBs as credit positive, particularly if the issuance is not part of a more comprehensive plan to address pension funding shortfalls. The City's current PERS funding ratio is slightly over 70% as of June 30, 2016. This funding plan will increase the funding ratio to 100%. Increasing the funding ratio should be a credit positive. Providing some cashtlow savings by increasing the funding of the UAL will afford some budgetary flexibility to pay new amortization bases as they come on line. S&P Rating Criteria S&P uses a combination of factors to assess the City's credit rating. These factors are given an assessment number from 1 to 6 (1 is best) and each factor is then weighted. The combined weighted factor gives an initial assessment which can be modified by other qualitative factors. Recently, S&P has changed their methodology for rating pension obligation bonds of the same character as the City's proposed POB. In the past, the POB rating would be one rating notch lower than a city's general obligation bond rating. In 2017, S&P differentiated between a bond secured by a leased asset (such as a lease revenue bond) with payment subject to appropriation, and a nonleased-back obligation (such as the POB) with payment backed by the General Fund or legally available finds. Under the newer criteria, the POB rating would be the same as the City's implicit general obligation bond rating. Exhibit G provides an overview of the factors and their weight in the assessment of the City's general obligation bond credit rating. In the S&P analytical framework for general obligation bond ratings, there are many factors that are considered, not just the City's debt. The local economy, over which the City has no control, is generally 30% of the rating, with management being another 20%. Financial measures account for another 30% (10% for liquidity, 10% for budgetary performance and 10% for budget flexibility). The institutional framework score is 10% of the rating and assesses the legal and practical environment in which the local government operates. Accordingly, all governments of the same type within the same state receive the same score —therefore, the City has no input on this factor. The final 10% of the rating is related to debt and contingent liabilities. Due to the relative weight of the debt component, it does not appear that issuing the POBs and converting the UAL to bonded debt will have a significant impact on the overall credit rating. Page 9 June 8, 2018 In addition, to address future UAL layers, some public agencies have adopted an UAL Funding Policy. An example of such policy language that the City could consider and tailor to its own needs is included as Exhibit H. Timing Issuance of bonds can be completed within 90 days from the time the City's financing team is in place. The primary services required are bond counsel, disclosure counsel and financial advisor. The debt service included in the analysis was based on recent interest rates. For every 25 basis point (one- quarter percent) increase in interest rates, the debt service will increase by approximately $100,000. I look forward to discussing any questions you have on this information. Very truly yours, Suzanne Harrell Exhibit A PERS UAL by Amortization Base Combined Bases 23,006,427 30,542,344 29,255 53,578,026 * Remaining as of June 30, 2018. ** Does not include an estimated $6.7 million new UAL amortization base for the PERS change in the discount rate from 7.25% to 7.0% which will be reported by PERS in July 2019. Also does not include any Gain/Loss from FY 2017-18 investment returns or any changes in employee benefits that may have been approved. Date Amortization Projected PERS Balance 6/30/18** Reason for Base Established Period* Miscellaneous agfeely PEPRA Total ASSUMPTION CHANGE 6/30/03 7 1,524,091 - - 1,524,091 BENEFIT CHANGE 6/30/04 7 1,747,125 - - 1,747,125 METHOD CHANGE 6/30/04 8 (126,908) - - (126,908) BENEFIT CHANGE 6/30/07 11 443,767 - - 443,767 ASSUMPTION CHANGE 6/30/09 13 1,523,399 - - 1,523,399 SPECIAL (GAIN)/LOSS 6/30/09 23 1,808,618 - - 1,808,618 SPECIAL (GAIN)/LOSS 6/30/10 24 2,604,481 - - 2,604,481 ASSUMPTION CHANGE 6/30/11 15 1,260,583 - - 1,260,583 SPECIAL (GAIN)/LOSS 6/30/11 25 (277,676) - - (277,676) PAYMENT (GAIN)/LOSS 6/30/12 26 (301,949) - - (301,949) (GAIN)/LOSS 6/30/12 26 (1,792,862) - - (1,792,862) (GAIN)/LOSS 6/30/13 27 7,164,653 - - 7,164,653 ASSET (GAIN)/LOSS 6/30/13 27 - 11,960,610 - 11,960,610 SHARE OF PRE -2013 POOL UAL 6/30/13 19 - 10,165,117 - 10,165,117 NON -ASSET (GAIN)/LOSS 6/30/13 27 - (135,781) - (135,781) ASSUMPTION CHANGE 6/30/14 18 3,829,642 5,612,193 7,133 9,448,968 (GAIN)/LOSS 6/30/14 28 (5,496,994) - - (5,496,994) NON -ASSET (GAIN)/LOSS 6/30/14 28 - 104,391 31 104,422 ASSET (GAIN)/LOSS 6/30/14 28 - (8,373,414) (3,191) (8,376,605) (GAIN)/LOSS 6/30/15 29 3,387,708 - - 3,387,708 ASSET (GAIN)/LOSS 6/30/15 29 - 4,968,194 3,351 4,971,545 NON -ASSET (GAIN)/LOSS 6/30/15 29 - (18,345) (11) (18,356) ASSUMPTION CHANGE 6/30/16 20 1,384,477 1,911,062 12,801 3,308,340 (GAIN)/LOSS 6/30/16 30 4,618,272 - - 4,618,272 ASSET (GAIN)/LOSS 6/30/16 30 - 6,049,030 10,556 6,059,586 NON -ASSET (GAIN)/LOSS 6/30/16 30 (1,000,713) (1 415 (1,002,128) 23,300,427 31,242,344 29,255 549572,026 GovInvest Projected Changes for 2017. ASSUMPTION CHANGE (7.375%7.25%) 6/30/2017 20 975,000 2,400,000 - 3,375,000 (GAIN)/LOSS (11.2% Return) 6/30/2017 30 (1,269,000) (3 100 000 - (4369,000) Combined Bases 23,006,427 30,542,344 29,255 53,578,026 * Remaining as of June 30, 2018. ** Does not include an estimated $6.7 million new UAL amortization base for the PERS change in the discount rate from 7.25% to 7.0% which will be reported by PERS in July 2019. Also does not include any Gain/Loss from FY 2017-18 investment returns or any changes in employee benefits that may have been approved. Exhibit &1 )Miscellaneous Plan PROXI D ASSUMMONCHANGE BENEFITCIA24 -'6CIAINylOSS SPECIAL(GAINA.OSS METHOD Q6& ASSUM171GNIOTAI- 13- Y., 2043 20(9 2011 2014 2016 2(XA 20017 2012 2013 20[4 2015 2016 2012 V. r 1010 2011 2004 2017 2017 3-Amnml 1,524,092 1?23,399 12W.583 3,829.642 1,384,47] 1,747,W 443,767 (1'92862) 7.164,653 (5.496,994) 3.387,707 4,618.272 (301,910) 1,808.618 2604,481 (27,67,5) (126909) (1,269.000) 975.000 23,006,426 2019 254,718 153,982 114,657 210,436 26,0% N1,994 51.026 (114.529) 379,444 (218871) 91,306 64,012 (19,289) 121,990 174,126 (18,133) (18,928) -. 1546.435 2020 262,360 158,60.1 118,097 288,998 53,757 300,753 52557 (117,965 1 48&534 (3),5831 141,0 (? 131,864(19K;7! 127.710 179,349 (1& 677) (19,496) (34,O W) 20,004 1,813,060 2121 270231 163359 121,640 372,1)85 83,054 3(9,776 54,134 (121,504) 503.190 (387,(IW1 193,732 203:730 ('_),463) 131,541 184,730 (19,238) (20.481) (69,(M) 39,000 1,993,917 2022 278338 168,260 125,289 W3,248 114,061 319,069 55,758 (125,149) 518,286 (398,610) 249,430 279.789 (21,077, 135,487 190272 (19,815) (2(,.684) 005,0W) 61,000 2187,953 2023 286.688 173.308 129,048 394.745 146,854 32&641 57,430 (128,5413) 533,334 (410,569) 256,913 3)228 (21 170) 1395$2 195980 (20,409) 121,3(4) (145,000) 84.004 2,339,328 2024 295,289 178,507 132,919 4(X587 151,26(1 33&501 59,153 (132771) 549,849 (422,886) 264,621 371,015 (22361) 143,739 201,859 121.021) (21,943) (186,(W) 1(93,020 2394338 2025 304,147 183,863 136,907 418,785 155'97 348,656 60,928 (136`54) 162345 (435,572) 2;559 382166 (2,032) 148,051 207,915 (21,652) (22,6011 (192,040) Ill,() 2,465508 189,378 141,014 431 M9 160,471 62.756 (140,856) 583,335 (448.639) 2&),736 393,631 (23,7231 152.492 214,152. (22,302) (23,2?A (198.0001 114,040 1,866516 2(27 - MAO 145,245 444,289 165,286 - 64.638 (145,082) 60),835 (462,(99) 289,158 405440 (24,434, 157,(167 220.577 (22,971) (204,000) 118,000 1,47,009 .."028 - 2(5)912 149,602 457218 M-144 - 66,578 (149,434) 618,860 (475,9611 297,833 41703 (25,167, 161,779 !'7,194 (23,66.1) (210,004) 121,004 2005,M) 2029 - 206,939 154.090 471346 )75.351 - 68,575 (153917) 63-,A26 (490,240) 306,768 430,132 125912) W<,632 234,010 (24,370) - (216,(W) 125AW 2.(641.820 203 - 213,147 158,711 485,476 180.612 - - (158535) 656.549 (564,948) 315,971 44.3,035 (26,700) 171,631 241,030 (25.101) - ('_2'_,0001 129AW 2,057,892 2031 - 219541 163,474 500,051 186,0-30 - - (163291) 676,245 (520,096) 323,450 416,327 (27,501) 176,780 248261 (23,854) (!'9,004) 132,000 2118,419 2032 - 168,378 515,053 191,611 - - 068,19X1 696,532 (535.699) 331,214 470.016 (28,326) 1811SA 25,709 (26,629) - (236,040) 136,000 1,955,754 2033 - - 173,430 424,403 197,360 - - (173,235) 717,428 (5.51,770) 345270 484,117 (29,1761 IS --146 163.380 (27,428) - (243,W0) 140,000 1,908,325 2034 - - - 327,852 2031 - - (178,433) 738,951 (568323) 355,628 498,640 (30,051) 193,173 271282 (28237) - (250,000) 145,000 1678,749 2035 - - - 225.125 167503 - - 3183,786) 761,120 (585373) 366,291 5/3,600 130,953) 198953 279,420 (29,6}18) - (75&000) 149,000 1,573.823 2036 - - - 115,939 129396 - - (189249) 7&3.953 (602934) 377,23; 529,)8 (31.881) 204,937 287,X03 (29,971) (266.040) 123,000 1,431237 2037 - - - - 88,852 - (194,9781 X07,412 (621,022) 388.605 544,873 (328381 211.085 296,437 (30.811) - (274,000) n.OW 1,278,620 20.38 - - - - 45,759 - - (200,827) 831,696 (6.39,652) 4)263 561.224 (33,823) 217,418 315.330 (31,797, - (282,(700) 65,000 1,238,590 2039 - - - - - - - (2(K,852) 856,647 (658,842) 412.271 M,061 (34,838) 223,940 314.491) (32751) - (290,000) MOW 1,196,126 ?046- - - - - - (213.058) 882.347 (6789)7) 424,639 595,403 (35,883) 2x),6S8 323,925 (13,733) - (299,OW) - 1,196,690 2041 - - - - - - - (219,450) 908,817 (698965) 437,378 613,265 (-36959) 237,578 333,642 (34,745) - (308,000) - 1232.561 2(42 - - - - (226,033) 74&865 (719,934) 450,499 631,603 (3&068)- 343252 (35.1871 - (317,000) - 837,856 2(43 - - - - - (232,814) 578,499 (593,226) 464.014 630.613 (39,2101 - - (3(,8!1) - (327.000) - 464,014 2044 - - - - - - (239,798) 3m236 (4582671 382,3.48 670.131 (40,386) - - - (337,000) - 374,262 2045 - - - - - - - - 207,576 (314,671) 295391 352,188 - - - - - 1347.ODO) - 390,451 2040 - - - - - - (162059) 3)2,816 426,565 - - - - (ZWOW) 181323 2047 107.450 271,91'76 - - - - - (221,(K0) - 176.358 2048 - - - - - - - - - - 150,848 - - - - (152000) - (1.152) Exhibit B-2 Safety Plan PROJECTED SHAREOFPRE- ASSUMPTIONCHANCk 2013 POOL (GAINMSS NON-ASSEf(G\P.4VIOSS Sl&M ASSUMPTIONT4TAL Hese Year 2014 2016 2013 2013 2014 2015 2016 2013 -1014 2015 2016 2017 2017 3mc Amount 5.612.193 1911,063 10,165,117 11°9611,610 (8373,414) 4,968,194 6049.030 (135,781) 104,391 (18345) (1,000,712) (3.100,000) 2,400,000 30542,344 2019 308,385 36,021 785,578 633,440 (333,400) 133,90.1 B;,S43 (7.191) 4.136 (494) (13,870) - 1,630371 1.020 423.516 74,203 18)9,146 815 154 (457,869) 206,880 172716 (9,258) 5,708 (7(A) (28,573) (30,000) 48,000 2,029,259 2021 545,276 114.644 833,420 84(1021 (589.506) 284.115 266,846 (9,536) 7,349 (1,049) (44,145) (59109) 96,000 2,284,435 2022 561,635 157,445 858,423 865,221 (607,192) 365,799 366,469 (022) 7.570 (1,351) (60,626) (92,000) 149,000 2,560370 201'1 578.484 202,710 884.175 891,178 (625,407) 376,773 471.829 (!0,117) 7,797 (1,391) (78,056) (126,000) 204,000 2,775,973 2024 595,838 208,791 910.701 917.913 (649,170) 388.076 495,981 (10,420) 8,031 (1,433) (80.398) (162,000) 263.000 2,879,913 2025 613,713 215,055 938,022 945,451 (663,495) 399,718 500,563 (10.7.13) &272 (1,476) (82,810) (167,000) 271,000 2,966280 2026 632.125 221,507 966,162 973,814 (683,400) 411,710 515.580 (11,055) 8,520 (1520) (852941 (172,000) 279,000 3,055,148 2027 651,089 228,152 995,147 1.003.029 (703,902) 424.061 531,047 (11387) 8,775 (1.566) (87.853) (177,(W) 288000 3,147593 2028 670,621 234.997 1,025,001 1,033,120 (725,019) 436,783 546,979 (11.728) 9,039 (1,613) (9),489) 1181000) 296,000 3,240.601 2029 690.740 242,046 1,055,752 1,064,113 (746,769) 449,886 563388 (12,080) 9,310 (1,661) (93,203) (1881000) 305,000 3,338521 2030 711,462 249,308 1,087,424 1,096,037 (769,172) 463,383 580,290 (11443) 9,589 (1,711) (95,999) (194,000) 314,000 3,43&167 2031 732,806 256,787 1,120,047 1,128,918 (792247) 477,284 597,698 (12.816) 9,877 (1,762) (98,879) (200,000) 324,000 3541,712 2032 754.790 264,491 1,153.648 1.161785 (816,015) 491.603 615.629 (13,204) 10,173 (1,815) .(101,846) (206,OW) 333,000 3,6473.43 2033 621,947 272.425 1,188,258 1,197,669 (840,495) 506,351 634,098 (13,596) 10.478 (1,870) (104,901) (212,0(X1) 343,000 3,601364 2034 480,454 280,598 1,223,905 1233599 (863,110) 521,541 653,121 (MOM) 10,793 (1,926) (108,(48) (218,000) 334,000 3550,324 2035 329912 231,213 1.260.623 1,270,617 (891.681) 537,188 672.715 (14,424) 11,117 (1,984) (111290) (225,000) 364,000 3,432,994 2036 169905 178,612 1,298,441 1,308,P-5 (918,432) 553,303 692,896 (14.857) 11.450 (2,043) (114,628) (231,000) 300,000 3,232372 2037 - 122,647 1,337394 1,347,987 (;)43985) 569,902 713,683 (15303) 11,793 (2,104) (118,067) (239.004) 232,000 3,015,948 2038 - 63,163 - 1.188,426 (974.364) 587,000 735.093 (15,762) 12,147 (2167) (121,609) (245,000) 159,000 1585,927 2039 - - 1,430,079 (1,003,595) 6W,610 757,146 (16235) 12512 (2,232) (125,257) (253,000) 82.000 1,486.027 2040 - - - 1,472,982 (1,033,703) 622,748 779,861 (16,722) 12,887 (2,299) (129,015) (260.000) - 1,446,738 2041 - - - 1,517,171 (1,064,714) 641,430 903,256 (17,203) 13,274 (2368) (132886) (268,000) - 1,489,940 2042 - - - 1,250,149 (1,096,656) 660,673 827,354 (14,192) 13.672 (2,439) (136,872) (276,000) - 1225.689 2043 - - - 965,740 (903,644) 650,493 852,175 (10,963) 11,266 (2513) (140,978) (285.000) - 1,166575 2044 - - - 663.142 (0&065) 560,727 877.740 (7,528) 8,703 (2,070) (145208) (293,000) 964,439 2045 - - - 341,518 (479338) 433,161 771258 (3,877) 5.976 (1,599) (119,651) (302,000) - 597.447 2046 - - (246,859) 297,437 558,717 - 3,078 (1,098) (92,430) (249.000) - 269,844 2047 _ _ _ _ _ 153,180 383,652 - - (566) (63,469) (192,000) - 280,798 2048 _ _ _ _ _ _ 197,581 - - (32,687) (132 -WO) - 32.894 Exhibit C Level Debt Service to 2037; Declining to Maturity in 2044 Existing/ Projected FYE 6/30 PERS Payments 2018 2,493,965 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 3,176,408 3,842,318 4,278,352 4,748,523 5,115,300 5,273,250 5,431,789 4,921,663 5,093,603 5,246,690 5,404,341 5,496,060 5,660,132 5,603,998 5,510,691 5,227,074 5,006,820 4,663,610 4,294,569 2,824,519 2,682,156 2,643,431 2,722,503 2,062,548 1,631,592 1,338,702 987,898 452,167 457,156 32,742 111,830,605 * * Paid in full in July 2018 ** $51.01 M 2018 POB Savings Debt Service to Annual PERS 1,040,000 3,625,000 3,629,000 3,629,000 3,629,000 3,628,000 3,629,000 3,630,000 3,627,000 3,627,000 3,628,000 3,628,000 3,625,000 3,628,000 3,627,000 3,627,000 3,629,000 3,627,000 3,629,000 2,822,000 2,678,000 2,640,000 2,718,000 2,059,000 1,629,000 1,334,000 82,221,000 (1,040,000) 217,318 649,352 1,119,523 1,486,300 1,645,250 1,802,789 1,291,663 1,466,603 1,619,690 1,776,341 1,868,060 2,035,132 1,975,998 1,883,691 1,600,074 1,377,820 1,036,610 665,569 2,519 4,156 3,431 4,503 3,548 2,592 4,702 987,898 452,167 457,156 32,742 26,433,197 Compare with 2017-18 + Final 2007 POB Payment 4,384,965 168,557 759,965 755,965 755,965 755,965 756,965 755,965 754,965 757,965 757,965 756,965 756,965 759,965 756,965 757,965 757,965 755,965 757,965 755,965 1,562,965 1,706,965 1,744,965 1,666,965 2,325,965 2,755,965 3,050,965 4,384,965 4,384,965 4,384,965 4,384,965 46,151,542 Exhibit D Level Debt Service to 2044 ** Paid in full in July 2018 Exis1� $51.01 m Canpare wft Prt 2018 POB S °" (G ) 2017-18 +F t YE t 30 PERS P Debt Savip.- to Aaaspua% PERS 2007 PM P, 2018 Z493AS 4.334X5 2019 3,176.408 '* 1.052, (1,050 _ 1550 3,842,318 3.445, 3".318 939 1? 4.278;352 3,444jOW 834,352 943.96 2022 4�74&523 3,44 1,30. 939 2023 5,115 3,447,DQfi 1,668,300 +.37.91 2024 5,273,250 3,446,009 1„827, 93 2025 5,431.789 3,444,709 1,987,789:94005 6 4,921.663 3,444.OM 1.477,663 5 2027 5,093,603 3,44.5,000 1. 603 0 2029 5,246;690- 3.445.000 1.801figo 939.M S, .341 3.. OW 1.958.341' 93 5,496M 3^000 Z052060 2031; 5,660,132 3,444,00 2,214132 S 2432 5fiO3 3,445AM Z.15. 5 2033, 5.510.691 3.447.#M< 1, Z06301, 2434 5;227.074 1.44QM 1.781,074 93 5 GAk%'' 3. 1,5{ ' ,� 2036 �. 4,663,6.0 3,447,0QD 1,216,610 937. 2037 42K56 3,445.W 849151' 939,965 2,824,519 _ 3,445.0>* { , 481} „ 5 203! 2.692,156 3,444,000 (76 '' . ) "W5 2040 2,643.431. 3.446.000 \ 569 5 200 2, 3 3,447.000 (724,497) 9137X5 2' 2,062.548 3,447,00D (1.3U.452.) 93-7,'95 1 1,63092' 3.447.060 {1.815, '937065 1,338.742 ` 3^01 2") "5 1.,. � 5 5, 987, , _ 454167 452,167 2047 457*156 #57,156' 2049 32,742' - 32,742 4 ,9iF5 11 30,605 87,093,00D 21„561197 41,279,5C ** Paid in full in July 2018 Exhibit E ** Paid in full in July 2018 Partial Funding Existing/ Remaining $35.1 M UAL Payments Compare with Projected Partial UAL 2018 POB Plus Savings to 2017-18 + Final FYE 6/ 0 PERS Payments * Base Payoff Payments Debt Service Debt Service Annual PERS 2007 POB Payment 2018 2,493,965 4384,965 2019 3,176,408 ** 3,176,408 701,000 3,877,408 (701,000) 507,557 2020 3,842,318 (2,917,593) 924,725 2,727,000 3,651,725 190,593 733,240 2021 4278,352 (3,321,127) 957,225 2,727,000 3,684,225 594,127 700,740 2022 4,748,523 (3,558.824) 1,189,699 2,728,000 3,917,699 830,824 467266 2023 5,115300 (1807,795) 1,307,505 2,725,000 4,032,505 1,082,795 352,460 2024 5,273,250 (3,996,211) 1277,039 2,725,000 4,002,039 1,271,211 382,926 2025 5,431,789 (4,116,097) 1315,692 2,729,000 4,044,692 1,387,097 340,273 2026 4,921,663 (3,567,193) 1,354,470 2,724,000 4,078,470 843,193 306,495 2027 5,093,603 (3,674209) 1,419394 2,726,000 4,145394 948,209 239,571 2028 5246,690 (3,784,435) 1,462255 2,727,000 4,189,255 1,057,435 195,710 2029 5,404341 (3,897,968) 1,506373 2,729,000 4,235,373 1,168,968 149,592 2030 5,496,060 (3,944275) 1,551,785 2,728,000 4,279,785 1216275 105,180 2031 5,660,132 (4,062,604) 1,597,528 2,728,000 4325,528 1334,604 59,437 2032 57603,998 (3,958354) 1,645,644 2,725,000 4,370,644 1.233,354 14,321 2033 5,510,691 (3,815,319) 1,695,372 2,728,000 4,423372 1,087319 (38,407) 2034 5227,074 (3,481,508) 1745,566 2,728,000 4,473,566 753,508 (88,601) 2035 5,006,820 (3208,159) 1,798,661 2,727,000 4,525,661 481,159 (140,696) 2036 4,663,610 (2,809,510) 1,854,100 2,726,000 4,580,100 83,510 (195,135) 2037 4,294,569 (2384,054) 1,910,515 2381,000 4,291,515 3,054 93,450 2038 2,824,519 (856,507) 1,968,012 852,000 2,820,012 4,507 1,564,953 2039 2,682,156 (654,004) 2,028,152 650,000 2,678,152 4,004 1,706,813 2040 2,643,431 (554,583) 2,088,848 550,000 2,638,848 4,583 1,746,117 2041 2,722,503 (571220) 2,151,283 568,000 2,719,283 3220 1,665,682 2042 2,062,548 (343,652) 1,718,896 339,000 2,057,896 4,652 2,327,069 2043 1,631,592 1,631,592 - 1,631,592 - 2,753373 2044 1,338,702 - 1,338,702 - 1,338,702 - 3,046,263 2045 987,898 - 987,898 - 987,898 - 3,397,067 2046 452,167 - 4521-1167 - 452,167 - 3,932,798 2047 457,156 - 457,156 - 457,156 - 3927,809 2048 32,742 - 32,742 - 32,742 - 4352,223 111,830,605 (67285,201) 44,545,404 52,398,000 96,943,404 14,887,201 34,605,546 ** Paid in full in July 2018 Exhibit F Future UAL Amortization Bases Based on Govinvest Model Projected Add for UAL 2018 change in FYE 6/30 Discount Rate 2018 2019 - 2020 - 2021 140,000 2022 289,000 2023 447,000 2024 614,000 2025 790,000 2026 814,000 2027 838,000 2028 863,000 2029 889,000 2030 916,000 2031 943,000 2032 972,000 2033 1,001,000 2034 1,031,000 2035 1,062,000 2036 1,094,000 2037 901,000 2038 696,000 2039 478,000 2040 246,000 2041 - 2042 - 2043 - 2044 - 2045 - 2046 - 2047 - 2048 - 15,024,000 2018 UAL 6,715,000 Projected Offset Projected Add for for 2018 UAL 2018 change Return in Benefits Impacts Unknown Im �acmcamy 30% Exhibit G Marmgement' #yft i ,' (ons- or fwaqusarr' ILaw ''fund ire,(on" y FinatRAOM, Exhibit H Unfunded Accrued Liability Funding Policy The purpose of this funding policy is to establish a fraineworkfor funding the City's defined benefit pension plan, taking into account factors that are relevant to the plan and the City. These factors include: - The financial position of the City. - Stability of the plan and / or the affordability of the annual contributions. - Benefit security. - The terms of the PERS contract for the City, along with any related collective bargaining agreements. - Minimum funding requirements under State law. There are a number of advantages to developing a funding policy to address an unfunded accrued liability. These advantages include the following: - Establishing a funding policy provides the framework to ensure proper management of future liabilities. The adoption of a funding policy will ensure a disciplined decision making process, which will contribute to better predictability in funding. - Having a written summary of the funding policy that is accessible to the members will help improve the transparency offunding decisions and increase the members' understanding of pension funding issues. - The exercise of developing this funding policy improves the identification, understanding, and management of the risk factors that affect the variability of funding requirements and the security of benefits to the members. The City may incur additional new unfunded accrued liabilities from year to year, due to the following factors: - Changes in actuarial assumptions and experience changes (e.g., changes in the discount rate, changes in demographic experience, etc.)- - Changes in actuarial gains and losses due to asset returns being higher or lower than expected. - Changes in plan benefits. Any new increase or decrease in the liability resulting from the annual actuarial valuation is identified as a separate line item, or amortization base, on the annual PERS actuarial valuation report. Due to the possibility of a new pension liability developing, the Citry desires to create an Unfunded Accrued Liability ("UAL') Funding Policy in order to immediately address any new pension liabilities, or amortization bases, that arise. This policy lays out the parameters for paying off the UAL in a designated amount of time, based on the amount of the UAL, as follows: Unfunded Accrued Amount (Separate Amortization Base From PERS Report) $0 to $S, 000, 000 $5, 000, 001 to $10, 000, 000 $10, 000, 001 to $15, 000, 000 $15, 000, 001 to $20, 000, 000 $20, 000, 001 or more Payoff Time Period Between _ and _years Between _ and _years Between _ and years Between _ and _years Between _ and years Under the new PERS policies, no amortization base will be amortized over more than 20 years, beginning with amortization bases created in 2019. Each year, when the City is provided with the annual valuation report from PERS, stat, f will present to the City Counsel, as part of the next budgetary cycle, the following: - The dollar amount of the new liability (new amortization base). - The number of years that staff is recommending to pay off the liability. - The dollar amount of the annual contribution to be made. - The funding source(s) of the payments. When an amortization base results in a credit balance, the credit will be applied, first, to any negative bases during the same period and, secondly, against any prior year bases until the credit is fully exhausted. The remaining outstanding liability will then be recalculated and a new payoff schedule and annual contribution will be determined based on the payoff schedule above. ATTACHMENT 6 :agreement for Lefal Services 2018 Taxable Pension Obligation Bonds THIS AGREEMENT FOR LEGAL SERVICES is entered into this day of '2018, by and between the CITY OF BALDWIN PARK (the "City") and QUINT & THIMMIG LLP, Larkspur, California ("Attorneys"); WITNESSETH: WHEREAS, the City has determined that is prudent at this time to issue and sell its taxable pension obligation bonds to provide for certain unfunded liabilities of the City to the California Public Employees Retirement System (the 'Bonds"); WHEREAS, in connection with such proceedings the City requires the advice and assistance of bond counsel and, if the City determines to sell the Bonds by a public offering, disclosure counsel; WHEREAS, the City has determined that Attorneys are qualified by training and experience to perform the services of bond counsel and disclosure counsel and Attorneys are willing to provide such services; and WHEREAS, the public interest, economy and general welfare will be served by this Agreement for Legal Services; NOW, THEREFORE, THE PARTIES HERETO MUTUALLY AGREE AS FOLLOWS: Section 1. Duties of Attorneys. (a) Attorneys shall provide legal services, as bond counsel, in connection with the authorization, issuance and consummation of the financing proceedings relating to the Bonds. Such services shall include the following: (i) Preparation of all necessary documentation in connection with the required superior court validation lawsuit. (ii) Consultation and cooperation with officials of the City, City legal counsel, financing consultants and other consultants, staff and employees of the City, and assisting such consultants, staff and employees in the formulation of a coordinated financial and legal Bond issuance. (iii) Preparation of all legal proceedings for the authorization, issuance and delivery of Bonds by the City; including preparation of the resolution authorizing the issuance of such Bonds, fixing the date, denominations, numbers, maturity and interest rates, providing the form of the Bonds and authorizing their execution, authentication and registration; certifying the terms and conditions upon which the same are to be issued; providing for the setting up of special funds for the disposition of proceeds of the sale of the Bonds, including creation of reserve funds, if any, and such other funds as may be advisable, and providing all other details in connection therewith, including special covenants and clauses for the protection of the interests of the Bond holders; preparation of the resolution selling all or any part of the authorized Bond issue; preparation of all documents required for Bond delivery, including cumulative cash flow deficit certificates required by federal tax law, and supervising such delivery; preparation of all other proceedings incidental to or in connection with the issuance, sale and delivery of the Bonds. (iv) Application for any Internal Revenue Service or other rulings necessary to assure tax-exempt status of the Bonds, or as required by the purchasers of the Bonds. (v) Upon completion of proceedings to the satisfaction of Attorneys, providing a legal opinion approving in all regards the legality of all proceedings for the authorization, issuance and delivery of Bonds, and stating that interest on the Bonds is excluded from gross income for purposes of federal income taxes and is exempt from State of California personal income taxation, which opinion shall inure to the benefit of the purchasers of the Bonds. (vi) Any and all legal consultation requested by the City concerning the Bonds at any time after delivery of the Bonds. (vii) Such other and further services as are normally performed by bond counsel in connection with the issuance of the Bonds. (viii) Attorneys will not be responsible for the preparation or content of the official statement prepared by the financial consultant other than to examine said official statement as concerns description of Bonds and matters within Attorneys' knowledge. (b) Attorneys shall provide legal services, as disclosure counsel, in connection with the preparation of the official statements to be used in connection with the offering and sale of the Bonds (the "Official Statements"), the continuing disclosure certificate and the bond purchase agreements between the City and the underwriter of the Bonds. Such services shall include the following: (i) Review the Official Statements (both preliminary and final) in connection with the offering of the Bonds prepared by the City's municipal advisor. (ii) Confer and consult with the officers and administrative staff of the City as to matters relating to the Official Statement. (iii) Attend all meetings of the City and any administrative meetings at which the Official Statements are to be discussed, deemed necessary by Attorneys for the proper exercise of their due diligence with respect to the Official Statements, or when specifically requested by the City to attend. -2- (iv) On behalf of the City, prepare the continuing disclosure certificate in a form which is acceptable to the City and the underwriter of the Bonds. (v) On behalf of the City, prepare the bond purchase agreement between the City and the underwriter of the Bonds in a form acceptable to the City and the underwriter of the Bonds. (vi) Subject to the completion of proceedings to the satisfaction of Attorneys, provide letters of Attorneys addressed to the City and the underwriter of the Bonds to the effect that, although Attorneys have not undertaken to determine independently or assume any responsibility for the accuracy, completeness or fairness of the statements contained in the Official Statements, in the course of Attorneys participation in the preparation of the Official Statements Attorneys have been in contact with representatives of the City and others concerning the contents of the Official Statements and related matters, and, based upon the foregoing, nothing has come to Attorneys attention to lead Attorneys to believe that the Official Statements (except for any financial or statistical data or forecasts, numbers, charts, estimates, projections, assumptions or expressions of opinion included therein, and information relating to The Depository Trust Company and its book -entry system, as to which Attorneys need express no view) as of the date of the Official Statements or the date of the closing for the Bonds contain any untrue statement of a material fact or omits to state any material fact necessary in order to make the statements therein, in the light of the circumstances under which they were made, not misleading. (d) Services Not Provided. Attorneys shall not be responsible for: (i) any continuing disclosure requirements under federal securities laws that may apply to the Bonds during the period following the closing of the Bonds, or (ii) the representation of the City in connection with any litigation involving the Bonds, except for the validation proceedings specified above. Without limiting the generality of the foregoing, Attorneys shall not be responsible for preparing any documentation related to, or for providing any, ongoing continuing disclosure or litigation services in respect of the Bonds without a separate agreement between the City and Attorneys. In addition, unless specifically retained to do so by a separate agreement between Attorneys and the City, Attorneys shall not be responsible for auditing or otherwise reviewing or assuring compliance by the City with any past or existing continuing disclosure obligations of the City related to any debt obligations. Section 2. Compensation. (a) For the services set forth under Section 1(a), Attorneys shall be paid a legal fee of $75,000. Attorneys will charge an additional fee of $7,500.00 for the validation proceedings. (b) For the services set forth under Section 1(b), and assuming the Official Statements (both preliminary and final) are prepared by the City's municipal advisor, Attorneys shall be paid a legal fee of $10,000.00. (c) Said legal fees shall be inclusive of all out of pocket expenses of Attorneys. (d) Payment of said fees and expenses shall be entirely contingent, shall be due and payable upon the issuance of the Bonds and shall be payable solely from the proceeds of the Bonds. Section 3. Responsibilities of the Citv. The City shall cooperate with Attorneys and shall furnish Attorneys with certified copies of all proceedings taken by the City, or other deemed necessary by Attorneys to render an opinion upon the validity of such proceedings. All costs and -3- expenses incurred incidental to the actual issuance and delivery of Bonds, including the cost and expense of preparing certified copies of proceedings required by Attorneys in connection with the issuance of the Bonds, the cost of preparing the Bonds for execution and delivery, all printing costs and publication costs, and any other expenses incurred in connection with the issuance of Bonds, shall be paid from Bond proceeds. Section 4. Non -Legal Services. In performing their services as bond counsel pursuant to this Agreement for Legal Services, it is understood and acknowledged by the City that Attorneys will not be providing financial advisory, placement agent, investment banking or other similar services. It is expected that the City will engage other consultants to provide any such services with respect to the financing. Section 5. Termination of Agreement. This Agreement for Legal Services shall terminate at the time of issuance of the Bonds but may be terminated at any earlier time by the City, with or without cause, following thirty (30) days written notice by the City to Attorneys. In the event of such termination, all finished and unfinished documents shall, at the option of the City, become its property and shall be delivered by Attorneys. Section 6. Amendment or Modification. No amendment, modification, or other alteration of this Agreement shall be valid unless in writing and signed by both of the parties hereto. Section 7. Entire Agreement. This Agreement contains the entire agreement of the parties hereto. No other agreement, statement, or promise made on or before the effective date of this Agreement will be binding on the parties hereto. IN WITNESS WHEREOF, the City and Attorneys have executed this Agreement for Legal Services as of the date first above written. CITY OF BALDWIN PARK By _ Name Title QUINT & THIMMIG LLP 152 ATTACHMENT 7 June 8, 2018 Rose Tam Director of Finance City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 RE: Proposal to Serve as Municipal Advisor Dear Rose: The City proposes to issue pension obligation bonds (the "Bonds") to finance its pension unfunded actuarial liability (UAL). We appreciate the opportunity to submit this proposal to serve as Municipal Advisor with respect to the Bonds and to have the opportunity to continue our relationship with the City. Our engagement as Municipal Advisor will require us to complete the following: • Structure and size the Bonds. • Attend all meetings of the working group and the City Council as required. Prepare the Official Statement including any required information relating to General Fund revenues and expenditures, the City and its finances. Work closely with the disclosure counsel to make sure all relevant financial information on the City and the UAL is included in the official statement. Revise the Preliminary Official Statement for final interest rates and tables related thereto. Arrange for printing and distribution of Final Official Statements within seven business days from the sale date. • Review and comment on all legal documents prepared by the City's bond counsel to ensure conformance with the financing structures. • Prepare rating agency presentation. • Prepare Staff for dialogue with ratings analysts. • Submit documentation, conduct negotiations and attend meetings with rating agencies and bond insurance companies as may be required. • Analyze insurance bids, if any, and make a recommendation for purchase of full, partial or no insurance on the Bonds. • Advise the City on the propriety of the underwriter's proposed pricing and compensation relative to the current market conditions. Provide a pricing analysis and comparison of the The City Tower, 333 City Boulevard West, Suite 1215, Orange, California 92868 Tel: 714.939.1464 City of Baldwin Park June 8, 2018 Page 2 transaction with other recent sales of comparable credit quality, or review and comment on similar data provided by the underwriter. • Revise cash flows for final pricing information. • Review the proposed arrangements for closing of Bonds and delivery of the Bonds, including certificates and representations of other parties to ensure certification of information relied upon in the financing. • Coordinate the UAL funding with PERS and the City's PERS actuary to make certain that the funds are properly credited. • Provide any post -issuance follow up as required. • Provide any other services reasonably requested and not otherwise set forth above. Our fee for acting as Municipal Advisor in the issuance of an approximate amount of $51 million in Bonds shall be as follows: • A fixed fee of $15,000 for preparation of the Official Statement. • A fixed fee of $78,000 for all other financial advisory services as described above. In addition to such fees, we would expect to be reimbursed for actual out-of-pocket expenses associated with the transaction in an amount not to exceed $1,000. Reimbursed expenses are expected to include shipping, delivery, printing, photocopying, and teleconferences. In connection with the services described herein, certain disclosures are required by the Securities and Exchange Commission and the Municipal Securities Rulemaking Board regarding municipal advisors. These disclosures are attached hereto as Exhibit A. I hope the foregoing is acceptable to the City. Please call if you have any questions or would like to discuss any of the foregoing. I look forward to working again with you, the City staff and your financing team. Very truly yours !! Suzanne Q. Harrell Acknowledged By: Exhibit A Municipal Advisor Disclosures Harrell & Company Advisors, LLC (Harrell & Co.) is registered as a "municipal advisor" pursuant to Section 15B of the Securities Exchange Act (Act) and rules and regulations adopted by the United States Securities and Exchange Commission ("SEC") and the Municipal Securities Rulemaking Board ("MSRB"). The SEC has approved MSRB Rule G-42 which, among other matters, requires Harrell & Co. to provide the City with information regarding any conflicts of interest that Harrell & Co. may have and with information about where to find Harrell & Co.'s SEC filings on the SEC website. As a municipal advisor in connection with the financing of the sewer improvement project, Harrell & Co. will owe a fiduciary duty to the City and will carry out its duties in accordance with such duty. Simply put, this means that Harrell & Co. owes the City both a duty of loyalty and a duty of care and that in performing services that Harrell & Co. may undertake in connection with any bond issue, Harrell & Co. will put the needs of the City ahead of its own. This standard of care is higher than that required of other financial services providers such as underwriters. The fees to be paid by the City to Harrell & Co. are based on the relative size of the transaction and contingent on the successful closing of the financing. Although this form of compensation may be customary, it presents a conflict because Harrell & Co. may have an incentive to recommend unnecessary financings or financings that are disadvantageous to the City. In addition, if facts or circumstances arise that could cause the financing to be delayed or fail to close, Harrell & Co. may have an incentive to discourage a full consideration of such facts and circumstances, or to discourage consideration of alternatives that may result in the cancellation of the financing. Harrell & Co. manages and mitigates this conflict primarily by adherence to the fiduciary duty which Harrell & Co. owes to municipal entities such as the City which require Harrell & Co. to put the interests of the City ahead of its own. Harrell & Co. has determined, after exercising reasonable diligence, that other than described above, it has no known material conflicts of interest that would impair its ability to provide advice to the City in accordance with its fiduciary duty to municipal entity clients such as the City. To the extent any such material conflicts of interest arise after the date of our engagement Harrell & Co. will inform the City of such conflicts as described below. This could include the fact that the law firm that the City chooses as its bond counsel may provide independent legal advice to Harrell & Co., unrelated to the financing. The City may terminate Harrell & Co.'s services at any time upon written notice. Harrell & Co. may withdraw from its representation as Municipal Advisor upon written notice to the City subject to the fiduciary duty described above which may require it to continue to represent the City until an appropriate replacement is identified which will depend on the status of the transaction. Harrell & Co. is required to disclose to the SEC information regarding criminal actions, regulatory actions, investigations, terminations, judgments, liens, civil judicial actions, customer complaints, arbitrations and A-1 civil litigation involving us. Pursuant to MSRB Rule G-42, Harrell & Co. is required to disclose any legal or disciplinary event that is material to the City's evaluation of Harrell & Co. or the integrity of its management or advisory personnel. As reflected in Harrell & Co.'s filings with the SEC, Harrell & Co. has determined that no such event exists. Copies of our filings with the United States Securities and Exchange Commission can currently be found by accessing the SEC's EDGAR system Company Search Page which is currently available at https://www.sec.gov/edgar/searchedgar/companysearch.html and searching for either "Harrell & Company" or for our CIK number which is 0001610917. The Act further prohibits underwriters from switching from a financial advisory role in developing a financing to an underwriting role. Harrell & Co. is not engaged in underwriting. The MSRB has made available on its website (www.msrb.org) a municipal advisory client brochure that describes the protections that may be provided by MSRB rules and how to file a complaint with the appropriate regulatory authority. A-2 ST TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 SUBJECT: SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK WARRANTS AND DEMANDS SUMMARY Attached is the Warrant and Demand Register for the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin to be ratified by the City Council. FISCAL IMPACT The attached Warrant Register for Successor Agency of the City of Baldwin Park in the total amount of $745.21 LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. BACKGROUND The attached Claim and Demand report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The April 10 to June 11, 2018 Successor Agency Warrant with check number 13537 in the total amount of $745.21 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. 6/11/2018 4:43:52 PM Page 1 of 2 -X Check Report City of Baldwin Park, CA By Check Number Date Range: 04/10/2018 - 06/11/2018 Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: SA -SUCCESSOR AGENCY 01228 HDL, COREN & CONE 05/23/2018 Regular 0.00 745.21 13537 Bank Code SA Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 1 1 0.00 745.21 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 0 0 0.00 0.00 EFrs 0 0 0.00 0.00 1 1 0.00 745.21 6/11/2018 4:43:52 PM Page 1 of 2 .I Check Report All Bank Codes Check Summary Fund Summary Fund Name Period Amount 990 SUCCESOR AGENCY POOL 5/2018 745.21 745.21 Date Range: 04/10/2018 - 06/11/2018 6/11/2018 4:43:52 PM Page 2 of 2 Payable Payment Payment Type Count Count Discount Payment Regular Checks 1 1 0.00 745.21 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 0 0 0.00 0.00 EFT's 0 0 0.00 0.00 1 1 0.00 745.21 Fund Summary Fund Name Period Amount 990 SUCCESOR AGENCY POOL 5/2018 745.21 745.21 Date Range: 04/10/2018 - 06/11/2018 6/11/2018 4:43:52 PM Page 2 of 2 STAFF REPORT ITEM NO. S 14 — C'Z TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 - "r SUBJECT: TREASURER'S REPORT — MARCH 2018 SUMMARY Attached is the Treasurer's Report for the month of March 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for March 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. INVESTMENT DESCRIPTION CITY OF BALDVON PARK TREASURER'S REPORT 313112018 INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City Checking 2,340,727.66 Money Markel Plus 192,120.31 City Miscellaneous Cash 66,212.32 Chy4ncluding General Fund 6 all other Special Revenue Funds 1.52% Varies Varies $ 26,641,047.43 $ 26,541,047.43 S 26,641,047.43 S 26,641,047.43 Housing Authority 1.521/6 Varies Varies 13,302.96 13,302.96 13,302.96 13,302.96 ' 26,554,350,39 26,554,360.39 26,664,350.39 26,554,350.39 Certificate of Deposit Capital One Bank USA NATL ASSN 1.15% 9/142016 9/1412018 245,000.00 245,000.00 246,000.00 244,064.30 Wells Fargo Bank NA SIOUX Falls 1.15% 91142016 911412018 245,000.00 245,000.00 245,000.00 244,08125 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 91161201 a 245,000.00 246,0110.00 246,000.00 244,061.66 Ally Bank Midvale CTF DEP ACT/365 1.15% 9/17/2016 9/17/2018 245,000.00 245,000.00 246,000.00 244,034.70 American Express Centurion 1.60% 412/2017 41212019 250,000.00 .250,000.00 250,000.00 248,737.50 EverbankJaeksonville 1.55% 416/2017 416/2019 250,000.00 250,000.00 260,000.00 248,687.60 Citibank National Association 1.80% 1125/2018 1/2/12019 260,000.00 260,000.00 250,000.00 249,640.00 Goldman Sachs Sk USA NY 2.25% 11242018 1!242020 250,000.00 250,000.00 250,000.00 249,067.60 Sallie Mae Sk SILT Lake City UT 2.26% 1/24/2018 1/2412020 260,000.00 250,000.00 250,000.00 249,067.60 2,230,000.00 2,230,000.00 2,230,000.00 2,221,331.90 US Treasury B81 2.07% 3/29/2018 3/29/2019 1,000,000.00 1,000,000.00 1,0DO,Do0.00 979,626.11 Fiscal Agent Funds (TrustlDebt Service Fund) Varies Varies Varies 1,852,576.62 1,852,676.62 1,852,676.62 1,852,576.62 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 3,329.76 3,329.76 3,329.76 3,329.76 1,855,9D6.38 1,855,906.38 1,866,906.38 1,856,906.38 $ 31.64025677 $ 31640,266.77 � 31,6411,268.77S 31®8 Totallnvesbnents $ 31,640,256.77 Cash with Bank of the Wed City Checking 2,340,727.66 Money Markel Plus 192,120.31 City Miscellaneous Cash 66,212.32 Successor Agency 99,749.63 Housing Authority 204,699.93 Financing Authority 1,719.08 Investment Brokerage 12.336.62 Total Cash with Bank or the Wed 2,875,666A4 Total Cash and Investments $ 34 Schedule of Cash and Investments Includes city-wide assets as Included In the Comprehensive Annual Financial Report There was 1 additional investment purchase transaction made for the month of March 2018 and several depositstwithdrawals were made through the Local Agency investment Fund. In compliance with the California Government Code Section 53646 at seq., l hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are In compliance to the City's Statement of investment Policy. Approved by: Rose am Director of Finance STAFF REPORT ITEM NO. J?q J TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 SUBJECT: TREASURER'S REPORT — APRIL 2018 SUMMARY Attached is the Treasurer's Report for the month of April 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development .Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for April 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2018 II INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET R DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LA City4ncluding General Fund a all other Special Revenue Funds 1.66% Varies Varies $ 26,634,839.65 $ 26,634,839.86 $ 28,634,839.86 $ 26,634,839.66 Housing Authority 1.66% Varies Varies 13,352A8 13,352.46 13,352.46 13,362.46 26,648,192.11 26,648,192.11 26,648,192.11 26,648,192.11 Certificate of Deposit, Capital One Bank USA NATL ASSN 1.16% 9/14/2016 9/14/2018 245,000.00 246,000.00 246,000.00 244,174.35 Wells Fargo Bank NA SIOUX Falls 1.16% 9/14/2016 9/1412018 245,000.00 245,000.00 246,000.00 244,201.30 JP Morgan Chase Bank NA Columbus 1.16% 9/16/2018 9/16/2018 245,000.00 246,000.00 245,000.00 244,181.70 Ally Bank Midvale CTF DEP ACT/366 1.16% 9/17/2016 9/17/2018 245,000.00 245,000.00 245,000.00 244,152.30 American Express Centurion 1.60% 4112/2017 4112/2019 260,000.00 260,000.00 260,000.00 248,767.50 EverbankJacksonvllle 1.55% 4116/2017 4116/2019 260,000.00 250,000.00 260,000.00 248,602.50 Citibank National Association 1.80% 1/26/2018 1125/2019 260,000.00 250,000.00 260,000.00 249,900.00 Goldman Sachs Bk USA NY 2.25% 1/2412018 1/2412020 260,000.00 250,000.00 260,000.00 249,012.50 Sallie Mae Sk SILT Lake City UT 2.25% 112412018 1/24/2020 260,000.00 260,000.00 260,000.00 249,012.60 • Safra National Bank New York 2.00% 411612018 411612019 260,000.00 260,000.00 260,000.00 249,6115.00 • Morgan Stanley Bank N A Utah 2.64% 411912018 4120/2020 260,000.00 260,000.00 260,000.00 260,297.60 2,730,000.00 2,730,000.00 2,730,000.00 2,721,677.15 US Treasury Bill 2.07% 3/29/2018 3/29/2019 1,000,000.00 1,000,000.00 1,000,000.00 980,260.00 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 1,864,237.96 1,854,237.95 1,864,237.95 1,864,237.96 Fiscal bent Funds - Successor Agency (Trust/Debt Service Func Varies Varies Varies 3,332.94 3,332.94 3,332.94 3,332.94 7,867,570.89 1,857,570.89 1,857,670.89 1,867,570.89 $ 32,236,783.00 $ 32,236,763.00 I 3$236:763.00 $ 32 207.700.15 Total Investments $ 32,235,763.00 Cash with Bank of the West City Checking 4,296,670.69 Money Market Plus 192,196.11 City Miscellaneous Cash 45,967.74 Successor Agency 24,460.79 Housing Authority 239,676.32 Financing Authority 1,719.08 Investment Brokerage 16,604.13 Total Cash with Bank of the West 4,602,874.76 Total Cash and Investments $ 3 637. 6 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. • There were 2 additional Investment purchase transactions made for the month of April 2018 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 at seq., l hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are in compliance to the City's Statement of Investment Policy. Approved by: ?)-,f lz� Rose Tam Director of Finance ITEM NO. eq 3 STAFF REPORT - r�� TO: Honorable Mayor and Members of the City Council OF FROM: Shannon Yauchzee, Chief Executive Officer Rose Tam, Director of Finan EL �' DATE: June 20, 2018 1g a J^""SUBJECT: Update City of Baldwin Park Fee Schedule Based On Consumer Price Index (CPI) And Other Adjustments SUMMARY Article XIIIC of the State Constitution requires that fees be set at a rate that does not exceed their cost. Some fees need to be reduced and others can be raised to their cost. Staff recommends about a 2% increase to most of the City fees which is still less than the current average CPI increase while others might have slight increase or be reduced. FISCAL IMPACT There will be an estimate of a $21,000 increase to the General Fund. RECOMMENDATION Staff recommends the City Council: 1) Continue the public hearing and receive public input. 2) Approve the proposed City Fee Schedule and corresponding Resolution No. 2018-261. LEGAL REVIEW The City Attorney has reviewed this report, resolution and approved the public hearing notice for the meeting. BACKGROUND Based on the Consumer Price Index (CPI) and the overview of the existing City Fee Schedule, the City Staff has updated the Schedule with 2% increase to most of the fees while others might have slight increase or be reduced (refer to Exhibit A). The animal license fee is increased due to an increase cost from the County of Los Angeles Department of Animal Care and Control. "Pay to stay" jail service fee is reduced by 67% and booking fees are reduced by over 35% to be comparable with the surrounding agencies. Some of the fees will remain unchanged such as the building plan check and inspection, vehicle citation verification, fingerprint card preparation, impound/stored vehicle release, and business license fee (refer to Exhibit A-5 which fees remained unchanged including renewal processing and listing fees. There will be a slight increase for the facility rental and the remaining Recreation program fees will remain unchanged. Most of the increases are still less than the average CPI for the Los Angeles area which has increased 3.8% annually as of March 2018 (refer to Attachment #2). Also, the Building Industry Association of Southern California reviewed the proposed fee schedule and they have no comment. ALTERNATIVE Provide staff alternative direction whether to proceed with the proposed updated Fee Schedule or not. ATTACHMENT 1. Resolution No. 2018-261 Including Exhibit A Fee Schedule 2. CPI for Los Angeles Area as of March 2018 ATTACHMENT I ATTACHMENT 1 RESOLUTION NO. 2018-261 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING THE ADOPTION OF A NEW FEE SCHEDULE FOR ISSUING, PROCESSING AND FILING OF VARIOUS CITY SERVICES AND PERMITS WHEREAS, pursuant to Article X111C of the California State Constitution, it is the intent of the City Council of the City of Baldwin Park to require the ascertainment and recovery of costs incurred by the City from the provision of services to the public; and WHEREAS, the City updated the cost of City service fees based on the Consumer Price Index (CPI) and review of other comparable cities to determine if the City is recouping its costs; and WHEREAS, the proposed new City Fee Schedule was posted on May 2, 2018 and on June 5, 2018 and is available on the City's website: and WHEREAS, a properly noticed public hearing was held on June 20, 2018 to receive public comments on the proposed new City Fee Schedule. NOW THEREFORE BE IT HEREBY RESOLVED, by the City Council of the City of Baldwin Park as follows: 1. The proposed updated Fee Schedule for each fee and service charge is set forth in Exhibit "A", attached hereto and incorporated by reference, is hereby approved. 2. The fees established in Exhibit A shall become effective sixty (60) days after the effective date of this Resolution. 3. The City Clerk shall certify as to the adoption of the Resolution and shall cause the same to be processed in the manner required by law. PASSED, APPROVED, AND ADOPTED this 20th day of June 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK ATTACHMENT 1 I, ALEJANDRA AVILA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-261 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on June 20, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective August 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE BUILDING PLAN CHECK & INSPECTION* Refer to Exhibit A-1 Refer to Exhibit A-1 ADMINISTRATIVE ADJUSTMENT $571.50 $582.93 ZONE VARIANCE/COND'L USE PERMIT $1,714.50 $1,748.79 ZONE VARIANCE - SINGLE FAMILY/LOT $1,300.00 $1,326.00 AMENDMENT TO ZONING CODE/GEN.PLAN $3,314.70 $3,380.99 ZONE CHANGE ONLY $2,743.20 $2,798.06 DEVELOPMENT PLAN $2,857.50 $2,914.65 SPECIFIC PLAN $2,857.50 $2,914.65 CONDITIONAL USE PMT (MODIFICATION) $1,295.00 $1,320.90 CONDITIONAL USE PMT (RENEWAL) $1,295.00 $1,320.90 COMBINED PUBLIC HEARINGS* 100% of the highest, 2/3 of any additional applications, and include cost of public hearing in the application cost 100% of the highest, 2/3 of any additional applications, and include cost of public hearing in the application cost REQUESTED CONTINUANCE* 1/2 times current application fee 1/2 times current application fee CATEGORICAL EXEMPTION $68.58 $69.95 NEGATIVE DECLARATION* Negative declaration Actual Consultant Cost plus 35% Actual Consultant Cost plus 35% Mitigated negative declaration Actual Consultant Cost plus 50% Actual Consultant Cost plus 50% ENVIRONMENTAL IMPACT REPORT REVIEW* See T-231 See T-231 ENVIRONM'L IMPACT RPT PROCESSING* Actual cost plus 19% Actual cost plus 19% MAP COPY SERVICE $10 per hard copy $10.20 per hard copy APPEAL TO ZONING ADMINISTRATOR $914.40 $932.69 APPEAL TO PLANNING COMMISSION $914.40 $932.69 APPEAL TO THE CITY COUNCIL $914.40 $932.69 TENTATIVE TRACT/PARCEL MAP APPEAL $342.90 $349.76 TIME EXTENSION $571.50 $582.93 SIGN PROGRAM REVIEW $1,143.00 $1,165.86 TEMPORARY SIGN PERMIT $20 per sign $20.40 per sign PERMANENT SIGN PERMIT $65 per sign $66.30 per sign ZONING CHRONOLOGY LETTER $314.33 $320.61 NON-CONFORMING/REBUILD LETTER $211.46 $215.68 ZONING COMPLIANCE LETTER $57.15 $58.29 OUTDOOR DISPLAY REVIEW < 5,000 sq.ft. $342.90 $349.76 > 5,000 sq.ft. $570.00 $581.40 OUTDOOR DINING REVIEW $171.45 $174.88 GENERAL PLAN SURCHARGE* < $100,000 0.75% of value 0.75% of value > $100,000 $750+0.50% of value over $100,000 $750+0.50% of value over $100,000 Minimum amount $25.00 $25.50 BUSINESS LICENSE REVIEW $10.00 $10.20 PLANNING PLAN CHECK* Commercial/Industrial ($12m valuation) 0.19% of value 0.19% of value Residential ($28.8m valuation) 0.18% of value 0.18% of value PLANNING DESIGN REVIEW Refer to Exhibit A-2 Refer to Exhibit A-2 1of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective August 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE TENTATIVE PARCEL MAP $3,429.00 $3,497.58 TENTATIVE TRACT MAP $4,000.50 $4,080.51 SITE PLAN REVIEW* Not In Use Not In Use PARCEL (FINAL) MAP* $3,000 plus $75 per parcel $3,000 plus $75 per parcel TRACT (FINAL) MAP* $2,990 for 1st 4 lots/units plus $195 for each additional lot/unit for first three plan checks $2,990 for 1st 4 lots/units plus $195 for each additional lot/unit for first three plan checks $225 for each additional plan check $225 for each additional plan check EASEMENT DEED REVIEW* $495.00 $495.00 EASEMENT CHECKING* $495.00 $495.00 MONUMENT INSPECTION* $270 for first monument plus $65 for $270 for first monument plus $65 for additional monument additional monument MAP CONSISTENCY VERIFICATION* $440.00 $440.00 WAIVER & COMPLIANCE CERTIFICATION* $400.00 $400.00 AGREEMENT/IMPROVEMENT SECURITY* $450.00 $450.00 IMPROVEMENT AGMT TIME EXTENSION* $500.00 $500.00 ADDITIONAL PLAN SUBMITTAL* Not In Use Not In Use FINAL MAP TIME EXTENSION* Six months $275.00 $275.00 Twelve months $550.00 $550.00 CERTIFICATE OF CORRECTION* $1,200.00 $1,200.00 CERTIFICATE OF COMPLIANCE* $2,000.00 $2,000.00 STREET VACATION PROCESSING* $2,200.00 $2,200.00 COVENANT & AGREEMENT REVIEW* $1,000.00 $1,000.00 LOT LINE ADJUSTMENT* $3,300.00 $3,300.00 MISCELLANEOUS DOCUMENT REVIEW* $1,600.00 $1,600.00 EXPEDITED MAP/PLAN CHECK* 1-1/2 Times the Original Fee 1-1/2 Times the Original Fee OTHER ENGINEERING SERVICES* $50 per hour with minimum one hour $50 per hour with minimum one hour ENCROACHMENT PMT -LANE CLOSURE* Per occurrence $175.00 $175.00 Monthly permit $490.00 $490.00 Annual permit $3750.00 $3750.00 ENCROACHMENT PMT -ROAD CLOSURE* $650.00 $650.00 ENCROACHMENT PMT -OVERHEAD STRUCT.* $560.00 $560.00 STREET CUT PLAN CHECK & INSPECTION* TRENCH LENGTH: Up to 10 sq.ft. $115.00 $115.00 11 to 100 sq.ft. $115 plus $1.25 per sq.ft. over 10' $115 plus $1.25 per sq.ft. over 10' Over 100 sq.ft. $228 plus $1.04 per sq.ft. over 100' $228 plus $1.04 per sq.ft. over 100' SEWER DYE TEST* $240.00 $240.00 STREET NAME CHANGE PROCESSING* $1,590.00 plus $175 per sign $1,590.00 plus $175 per sign STREET ADDRESS CHANGE* None None PRIVATE DIRECTIONAL SIGN* $2,500 for two years $2,500 for two years GRAFFITI ABATEMENT AGREEMENT* Not In Use Not In Use OVER WIDTH/HEIGHT/WEIGHT PERMIT* $16 single trip permit; $90 annual permit (fees set by State) $16 single trip permit; $90 annual permit (fees set by State) 2of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective August 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE GRADING & EXCAVATION PLAN CHECK* 50 to 100 cubic yards $380.00 $380.00 101 to 1,000 cubic yards $380 + $82 per 100 CY $380 + $82 per 100 CY 1,001 to 10,000 cubic yards $1,120 + $200 per 1,000 CY $1,120 + $200 per 1,000 CY 10,001 to 100,000 cubic yards $2,920 + $275 per 10,000 CY $2,920 + $275 per 10,000 CY > 100,000 cubic yards $5,395 + $435 per 100,000 CY $5,395 + $435 per 100,000 CY DRAINAGE PLAN CHECK* One to three lots $250 for the first lot $250 for the first lot Four or more lots $115 for each additional lot $115 for each additional lot EROSION CONTROL PLAN CHECK* Less than 1 acre $130.00 $130.00 1 acre but less than 5 acres $500.00 $500.00 OFFSITE IMPROVEMENT PLAN CHECK* $0-$999 $175.00 $175.00 $1,000 - $9,999 $175 + 11% of value over $1,000 $175 + 11% of value over $1,000 $10,000 - $49,999 $1,165 + 8% of value over $10,000 $1,165 + 8% of value over $10,000 $50,000 - $99,999 $4,365 + 4% of value over $50,000 $4,365 + 4% of value over $50,000 $100,000 - $999,999 $6,365 + 2% of value over $100,000 $6,365 + 2% of value over $100,000 GRADING & EXCAVATION INSPECTION* 50 -100 cubic yards $355.00 $355.00 101-1,000 cubic yards $355+$65 per 100 CY $355+$65 per 100 CY 1,001-10,000 cubic yards $940+$85 per 100 CY $940+$85 per 100 CY 10,001-100,000 cubic yards $1,705+$30 per 100 CY $1,705+$30 per 100 CY > 100,000 cubic yards $1,980.00 $1,980.00 DRAINAGE INSPECTION* One to three lots $300 for first lot $300 for first lot Four or more lots $115 for each additional lot $115 for each additional lot EROSION INSPECTION* Less than 1 acre $385 first three acres $385 first three acres 1 acre but less than 5 acres $125 each additional acre $125 each additional acre RECREATION PROGRAM FEE SCHEDULE Refer to Exhibit A-3 Refer to Exhibit A-3 POLICE DEPARTMENT POLICE REPORT COPY* Direct from Department $55.00 $55.00 PHOTOGRAPH COPY RELEASE* $25 for first picture; $5 for each additional picture $25 for first picture; $5 for each additional picture RELEASE/STORAGE OF FIREARMS* If completed within one calendar year of receipt $50.00 $50.00 Every month after first calendar year $2.00 $2.00 VEHICLE CITATION VERIFICATION* $15.00 $15.00 FINGERPRINT CARD PREPARATION* $16.00 $16.00 3of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective August 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE IMPOUND/STORED VEHICLE RELEASE* Vehicle release $245.00 $245.00 VENDOR CART/MDSE STORAGE+RELEASE* Cart $245.00 $245.00 CIVIL SUBPOENA SVC BY OFFICER* Federal subpoena $40.00 $40.00 All others $275.00 $275.00 SUBPOENA (DUCES TECUM/RECORDS)* Labor per hour $24.00 $24.00 Per page copy of document $0.10 $0.10 Per CD/Cassette tape - audio recording $5.00 $5.00 Per DVE/Video tape - video recording $10.00 $10.00 Preparation of documents for subpoena $15.00 $15.00 RESIDENTIAL ALARM PERMIT & RESPONSE Annual alarm permit $25.00 $25.50 False alarm charge (residential) 1st offense* Free Free 2nd offense $40.00 $40.80 3rd offense $80.00 $81.60 4th offense $120.00 $122.40 5th+ offense $120.00 $122.40 Appeal fee $7.50 $7.65 COMMERCIAL ALARM PERMIT & RESPONSE Annual alarm permit $70.00 $71.40 False alarm charge (commercial) 1st offense* Free Free 2nd offense $70.00 $71.40 3rd offense $140.00 $142.80 4th offense $210.00 $214.20 5th+ offense $210.00 $214.20 Appeal fee $15.00 $15.30 "PAY TO STAY" JAIL SERVICE $305.00 $100.00 BOOKING FEE $275 (includes one day jail time); $155 for each additional day in jail $170 (includes one day jail time); $100 for each additional day in 'ail PICNIC SHELTER RENTAL AND OTHER RECREATON FEES* N/A N/A ANIMAL CARE AND CONTROL LICENSE FEE Refer to Exhibit A-4 Refer to Exhibit A-4 ADMINISTRATION & MISCELLANEOUS TRANSIT CENTER PARKING FEE $3.00 $1.00-$3.00 TRANSIT CENTER OVERNIGHT PARKING PERMIT ($30 FOR A MONTHLY PERMIT) $1.00-$3.00 BUSINESS LICENSE RENEWAL PROCESSING FEE* $10.00 $10.00 BUSINESS LICENSE LISTING* $5.00 $5.00 PASSPORT SERVICE $25.00 $35.00 CREDIT CARD SERVICE FEE/CONVENIENCE FEE 2.25% COLLECTION SERVICES FEE Payment received within 30 days of notice No fee charged 4of5 CITY OF BALDWIN PARK EXHIBIT A FEE SCHEDULE Effective August 2018 SERVICE/APPLICATION CURRENT FEE PROPOSED FEE Payment received after 30 days of notice 19.00% Out of State referral 22.00% With legal/court action 22.00% NSF CHECK PROCESSING* $25.00 $25.00 STOP PAYMENT and/or REISSUE CHECK $45.00 PUBLIC RECORDS COPY CHARGE* 1st page $0.25 per copy $0.25 per copy Additional page $0.25 per 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N � cc N U 0 f0 N E 0 0>0000000 (O 0 0 0 0 0 0 0 U— 0 0 0 0 0 0 \ w 0 0 0 0 0 0 c0 0 O N q* ", O to rj N L E �/1 V1 iA -tn i�/i i%� N "' > 0 X to �N w D 0 Ln Ln Ln Ln CD O 0 O N ei of 0A lD r4N N M 't tD r"4 L _ N Ln ^ ri V-1 tD V-4 ri 04 lD N .D M lD d e4 ri O O 'I.-3 O 60 z aJ a, 40 � U O c \ V V L 0 0 0 00000000 0 0 0 0 0 00 0 Z LJ N rr Ln O 0 O 0 O 0 0 0 0 0 0 O o 0 CL y E C M tD rr- N N Ln M d T o r� r --I Ln \ ui O U O' ri ri 0 ri 0'00000000 r„ , ri ri ri ri ri ri � ri , i- .� v 0 0 0 C 0 0 0 0 0 j 41 z i ri M� 0q o 0 � N0 N M o LD 0 °J N z C g v a c - 3 a� z r -I 0 H CITY OF BALDWIN PARK EXHIBIT A-3 RECREATION PROGRAM FEE SCHEDULE Effective August 2018 Program Description Current Fee Proposed Fee Residents Non -Residents Residents Non -Residents Swim Lessons Children $40 $55 $40 $55 Adults $50 $70 $50 $70 Recreational Swimming Youth 0 —17 years $1.00 $2.00 $1.00 $2.00 Adults 18 — 54 years $2.00 $3.00 $2.00 $3.00 Senior Citizens 55 years + $0.50 $1.50 $0.50 $1.50 Weight Room Monthly 8 -17 years $12 $15 $12 $15 Annual 8 -17 years $100 $150 $100 $150 Monthly 18 years+ $22 $32 $22 $32 Annual 18 years+ $180 $300 $180 $300 Boxing Program Monthly 8 -17 years $12 $15 $12 $15 Annual 8 -17 years $100 $150 $100 $150 Monthly 18 years+ $22 $32 $22 $32 Annual 18 years+ $200 $300 $200 $300 Facility Rentals Aquatic Center 1— 20 people $65/hr $96/hr $67/hr $98/hr 21-50 people $91/hr $178/hr $93/hr $182/hr 51-100 people $118/hr $245/hr $121/hr $250/hr 101-150 people $170/hr $300/hr $174/hr $306/hr DEPOSIT $150 $150 $150 $150 Basketball Gym 100 or less $55/hr $103/hr $57/hr $105/hr 101 or more $76/hr $135/hr $78/hr $138/hr DEPOSIT $150 $150 $150 $150 Amphitheater Amphitheater $76/hr $103/hr $78/hr $105/hr Lights $35/hr $60/hr $36/hr $62/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $300 $300 $300 $300 Community Center Game Room $45/hr $80/hr $46/hr $82/hr DEPOSIT $100 $100 $100 $100 Dance Studio $30/hr $50/hr $31/hr $51/hr 1 of 3 CITY OF BALDWIN PARK EXHIBIT A-3 RECREATION PROGRAM FEE SCHEDULE Effective August 2018 Program Description Current Fee Proposed Fee Residents Non -Residents Residents Non -Residents *Meeting Rm-Single $31/hr $51/hr $32/hr $52/hr *Meeting Rm-Double $52/hr $105/hr $53/hr $107/hr Morgan Park Picnic Shelter (1-40) $80 $105 $82 Flat $108FIat Picnic Shelter (41-80) $115 $125 $118 Flat $128 Flat Athletic Field $55 $103 $57/hr $105/ hr Lights $35 $60 $36/hr $60/hr Senior Center Celebration Hall (100 or less) $120/hr $153/hr $123/hr $156/hr Celebration Hall (101 or more) $152/hr $192/hr $155/hr $196/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $500 $500 $500 $500 *Single Meeting Rooms (Adobe East/West, Avocado) $31/hr $51/hr $30/hr $50/hr *Double Meeting Rooms (Adobe East & West) $52/hr $105/hr $53/hr $107/hr DEPOSIT $150 $150 $150 $150 Arts & Recreation Center Celebration Hall (100 or less) $120/hr $153/hr $123/hr $156/hr Celebration Hall (100 or more) $152/hr $192/hr $155/hr $196/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $500 $500 $500 $500 *Multipurpose Room $47/hr $72/hr $48/hr $74/hr DEPOSIT $150 $150 $150 $150 Executive Board Room $50/hr $75/hr $51/hr $77/hr DEPOSIT $200 $200 $200 $200 Dance Studio $30/hr $50/hr $31/hr $51/hr DEPOSIT $150 $150 $150 $150 Amphitheater $80/hr $103/hr $82/hr $105/hr Security Guard $25/hr $25/hr $25/hr $25/hr DEPOSIT $300 $300 $300 $300 Family Service Center Hall $67/hr $115/hr $70/hr $118/hr DEPOSIT $150 $150 $150 $150 *Meeting Room $26/hr $46/hr $27/hr $47/hr DEPOSIT $150 $150 $150 $150 Barnes Park Family Recreation Center *Meeting Room $30/hr $30/hr $31/hr $62/hr DEPOSIT 1 $150 1 $150 $150 $150 2of3 CITY OF BALDWIN PARK EXHIBIT A-3 RECREATION PROGRAM FEE SCHEDULE Effective August 2018 Program Description Current Fee Residents Non -Residents Proposed Fee Residents Non -Residents Game Room $25/hr $60/hr $26/hr $51/hr DEPOSIT $100 $100 $100 $100 Picnic Shelter (1-40) $80 $115 $82 Flat $118 Flat Picnic Shelter (41-80) $115 $125 $118 Flat $128 Flat DEPOSIT $100 $100 $100 $100 Athletic Field $55/hr $103/hr $56/hr $105/hr Lights $35/hr $60/hr $36/hr $62/hr DEPOSIT $150 $150 $150 $150 Teen Center *Meeting Room $30/hr $50/hr $31/hr $62/hr DEPOSIT $150 $150 $150 $150 Game Room $45/hr $80/hr $46/hr $82/hr Rock Wall $20/hr $25/hr $21/hr $26/hr DEPOSIT $100 $100 $100 $100 Hilda L. Solis Park Picnic Shelter (41-80) $115 $125 $118 Flat $128 Flat DEPOSIT $100 $100 $100 $100 Walnut Creek Nature Park Gazebo $45/hr $70/hr $46/hr $72/hr DEPOSIT $150 $150 $150 $150 Syhre Park Athletic Field $55/hr $103/hr $56/hr $105/hr Lights $35/hr $60/hr $36/hr $62/hr DEPOSIT $150 $150 $150 $150 Equipment TV/VCR $35 $45 Not Available Not Available P.A. System $35 $45 Not Available Not Available Slide Projector $25 $35 Not Available Not Available Screen $25 $35 Not Available Not Available Podium $25 $35 Not Available Not Available Inflatable/Mechanical Ride $25/day $25/day $25/da $25/day Decorating / Set Up Fee $45/hr $45/hr $46/hr $45/hr Processing Fee (Per Application) $25 $25 $25 $25 NOTE Staff will regularly review the above proposed rates whenever significant changes occur in the market and re -present the new competitive rates to the City Council for approval. 3of3 v 59 LU 00 Z O O N LU 4-J Z N � a =3 W W Q W LL Q W > U vA :P Z u LU V W J Z a 4- 0 v ami * LL LL CU CL) LL. u v m " m " m O N O1 a E E mm N V1 c a� N U L N LL O O W m _0 O N 4+ V). V/ Q O LA � O N m m O M C D m Ln 4-4 > 3 O o iE + _0o NN O Lncn Ln o 3 L �- O AA - N Q t10 Ln O N L1 4) N An- M 4A Q N Op O O to N ±+ ro O � t00 Ui D dF LLiE L LL L in CL V L- CL 4- 0 CITY OF BALDWIN PARK BUSINESS LICENSE FEE SCHEDULE Advertising $80.00 Each Billiard & Pool Hail $50.00+ $15.00 for Ea. Table in Asphalt Contractor Excess of One Bowling Alley $50.00+$15.00 for Ea. Lane in Demolition Contractor Excess of One Carnival / Circus $62.50 per day+ $12.50 Ea. Fence/Block Wall Contractor Ride + Temporary Use Permit Flooring Contractor $125.00 per day maximum ling Machines e or Mechanical Rides Box -ette & Tobacco Machine *ondtiseorService line Activated at 25c or more tine Activated at 244 or less age Stamp Machines Table ig Machine Delivery Hall le/Trailers New/Used Wrecking Yard $60.00 Each $15.00 Each $10.00 Each $10.00 Each $ 5.00 Each $ 1.25 Each $50.00 First Table+ $15.00 Each Table In Excess of One See Retail/Wholesale Delivery $250.00 Per Year $0.25 Each Fixed Seat or Car Space $175.00 Not Prorated $100.00 $80.00+ ($9.00 for Each Employee over Three) General Contractor $100.00 Per Year General Contractor -Home OCC $50.00 Per Year Asphalt Contractor $50.00 Per Year Concrete Contractor $50.00 Per Year Demolition Contractor $50.00 Per Year Electrical Contractor $50.00 Per Year Fence/Block Wall Contractor $50.00 Per Year Flooring Contractor $50.00 Per Year Heating/Air Cond. Contractor $50.00 Per Year Masonry Contractor $50.00 Per Year Painting Contractor $50.00 Per Year Patio/Awning Contractor $50.00 Per Year Pipeline Contractor $50.00 Per Year Plumbing Contractor $50.00 Per Year Roofing Contractor $50.00 Per Year Sewer Contractor $50.00 Per Year Sign/Neon Contractor $50.00 Per Year Swimming Pool Contractor $50.00 Per Year Plaster/Drywall Contractor $50.00 Per Year Miscellaneous Contractor $50.00 Per Year Home Occupation Contractor $50.00 Per Year $50.00 FOR EACH PRACTICING MEMBER +$9.00 FOR EACH EMPLOYEE OVER THREE (3) nt Mortician Optician Optometrist at Law Osteopath Physician Physiotherapist ogist Surveyor Veterinarian ist X-ray Lab :tor Professional -Home OCC no Consultant Professional -Other than Note: The business license fees remain unchanged from prior years. EXHIBIT A-5 $50.00+ $9.00 FOR EACH EMPLOYEE OVER THREE (3) Auto Parts/Supplies Dry Cleaner Nursery/Florist Auto Repair, Paint or Entertainment Produce Store Bodywork Furniture Store Retail Stores -All Bakery Gasoline Station Savings & Loan Co. Barber Shop Grocery Store Security Patrol Beauty Salon Income Tax Service Shoe Store Burglar Alarm Co. Jewelry Store Termite & Pest Control Clothing Store Liquor Store Trucking Company Dog Kennel Manufacturing Wholesale Sales Drive -In Dairy Meat Market T.V. Repair Drug Store/Pharmacy Misc. Services Rentals -Single Family Unit Real Estate Real Estate -Home OCC Beer Tavern Cocktail Lounge Restaurant Drive-In/Take Out Food Rest Homes/Convalescent Rooming House Laundromat Self-Serv. Car Wash icitor per person icitor per person -OCC icitor per company me Occupations - All go Licenses SINESS NOT SPECIFICALLY NAMED OCC $100.00 Each Day $15.00 Each Unit $30.00 Each Unit $50.00 + (95C per every $1,000 in rental income In excess of $25,000 annually) $100.00 + $9.00 for Each Employee over 3 $50.00 Per Seating Capacity, from: 0-25 $ 50.00 26-100 $ 75.00 101 & Over $150.00 $50.00 + $5.00 for Each Bed $10.00 Per Bed $50.00 Per Year $50.00 Per Year $100.00 Per Year or $15.00 Per Day $ 50.00 Per Year or $15.00 Per Day $300.00 (30 or more persons) $50.00 Per Year $50.00 Per Year $50.00 + $9.00 for each employee over 3 a, Distribution $100.OD+(3C per sq ft of chargeable covered and enclosed space) Vendor Vehicles $145.00 per Vehicle (Sale of Goods on Public Right -of -Way or Private Property) )lesale Delivery r $50.00 per Vehicle+ $10.00 for Each )lesale Delivery- l Additional Vehicle $100.00 + $5.00 for Each Bed {$50.00 + $5.00 for Each Unit over three (3) Park ;paper -Daily ! $100.00 Per Year ;paper -Weekly ` Dealer $50.00+ $9.00 for Each Employee ;shop { over three (3) 1 ATTACHMENT 2 ATTAC@IENT 2 NEWS RELEASE �QQc���,ENr°F�da BUREAU OF LABOR STATISTICS U. S. D E P A R T M E N T O F L A 8 O R �ATEg Cly For Release: vlednesday, April 11, 2018. 18.662 -SAN WESTERN INFORMATION OFFICE: San Francisco, Calif. Technical information: (415) 6252270 BLSinfoSF@bls.gov www.bis.gov/regionshvest Media contact (415) 625-2270 Consumer Price Index, Los Angeles area — March 2018 Area prices were up 0.4 percent over the past month, up 3.8 percent from a year ago Prices in the Los Angeles area, as measured by the Consumer Price Index for All Urban Consumers (CPI - U), advanced 0.4 percent in March, the U.S. Bureau of Labor Statistics reported today. (See table A.) Assistant Commissioner for Regional Operations Richard Holden noted that the March increase was influenced by higher prices for shelter and apparel. (.Data in this report are not seasonally adjusted. Accordingly,, month-to-month changes may reflect seasonal influences.) Over the last 12 months, the CPI -U rose 3.8 percent. (See chart I and table A.) Energy prices rose 9.8 percent, largely the result of an increase in the price of gasoline. The index for all items less food and energy advanced 3.7 percent over the year. (See table 1.) C#m1t 1. P WCOM dmnge In CPW, Los AngWes, Much 2M54%fcb 2M8 !<� ao 10 00 Mar is Osr Sap Doc Mar hn Sep. Dec Mar .tar Sop Dec Mar 116 "17 '18 Souroa V.& ll s OfLaborsiftlin. Food Food prices advanced 0.4 percent for the month of March. (See table 1.) Prices for food at home increased 0.6 percent, and prices for food away from home moved up 0.2 percent for the same period. Over the year, food prices increased I.6 percent. Prices for food away from home increased 3.9 percent since a year ago, but prices for food at home decreased 0.4 percent. Energy The energy index increased 0.9 percent over the month. The increase was mainly due to higher prices for gasoline (2.0 percent). Prices for electricity were unchanged, while prices for natural gas service declined 4.6 percent for the same period. Energy prices rose 9.8 percent over the year, largely due to higher prices for gasoline (14.4 percent). Prices paid for electricity advanced 4.1 percent, but prices for natural gas service declined 4.3 percent during the past yam - All items less food and energy The index for all items less food and energy advanced 0.4 percent in March. Higher prices for apparel (3.1 percent), medical care (1.0 percent), and shelter (0.8 percent) were partially offset by lower prices for recreation (-0.7 percent) and education and communication (-0.2 percent). Over the year, the index for all items less food and energy advanced 3.7 percent. Components contributing to the increase included other goods and services (9.2 percent) and shelter (4.5 percent). Table A. Los Angeles -long Beach Anaheim CPI -U monthly and annual percent changes (not seasonaNll r 3ww..1 Month 2013 2014 2015 2018 1 2017 2018 Monthly Annual Monthly Annual Monthly Annual Monthly Annual Mor" Annual MonBnly Annual awry,,,,,,,„ .............. ..... „...... 0.8 2.0 0.5 0.8 -0.3 -0.1 0.7 3.1 0.9 2.1 0.8 3.5 February,„„„ ..............„.......».. 0.7 2.2 0.5 0.5 0.7 0.1 0.0 2.4 0.8 2.7 0.7 3.8 March .„,,..,...,„,». ..».. 0.1 1.3 0.8 1.0 1.0 0.5 0.3 1.7 0.3 2.7 0.4 3.8 ........ Apq,,,,,.,,„,»,.....»,.„................ -OA 0.9 0.0 1.4 -0.1 0.5 02 2.0 02 2.7 May ,,.,,.»....... I .... „.................... 0.1 1.0 0.4 1.7 1.0 1.1 0.5 1.4 0.3 2.5 wne,,,.,,,...„_......... „......... _..... -0.1 1.4 0.1 1,8 -0.3 0.8 0.1 1.8 -02 22 July ...... „ ............ „.._._............. -0.1 1.3 0.1 2.0 0.7 1.4 0.0 1.1 0.3 2.5 August ,_,»„„,.,,,»..„................ 0.1 0.8 -0.1 1.8 -0.3 1.1 0.0 1.4 0.3 2.8 September ......... _......... ......_.. 0.2 0.8 0.0 1.7 -0.4 0.7 02 1.9 0.4 3.1 0.1 -0.1 -0.1 1.4J 62 1.0 0.4 2.2 0.4 3.1 November ................ „»........ -0.5 0.4-0.7 1.3 0.0 1.8 -0.4 1.8 0.1 3,8 0.0 1.1 -0.5 0.7 -0.1 2.0 0.0 2.0 0.0 3.8 The April 2018 Consumer Price Index for the Los Angeles -Long Beach -Anaheim area is scheduled to be released on May 10, 2018. Consumer Price Index Geographic Revision for 2018 In January 2018, BLS introduced a new geographic area sample for the Consumer Price Index (CPI). As part of the new sample, Los Angeles and Riverside have separate indexes. The first indexes using the new structure are published for the first time this month. Additional information on the geographic revision is available at: www.bls.gov/cpi/georevision20l8.htm. Technical Note The Consumer Price Index (CPI) is a measure of the average change in prices over time in a fixed market basket of goods and services. The Bureau of Labor Statistics publishes CPIs for two population groups: (1) a CPI for All Urban Consumers (CPI -U) which covers approximately 93 percent of the total population and (2) a CPI for Urban Wage Earners and Clerical Workers (CPI -W) which covers 29 percent of the total population. The CPI -U includes, in addition to wage earners and clerical workers, groups such as professional, managerial, and technical workers, the self-employed, short-term workers, the unemployed, and retirees and others not in the labor force. The CPI is based on prices of food, clothing, shelter, and fuels, transportation fares, charges for doctors' and dentists' services, drugs, and the other goods and services that people buy for day -today living. Each month, prices are collected in 75 urban areas.across the country from about 5,000 housing units and approximately 22,000 retail establishments --department stores, supermarkets, hospitals, filling stations, and other types of stores and service establishments. All taxes directly associated with the purchase and use of items are included in the index. The index measures price changes from a designated reference date (1982-84) that equals 100.0. An increase of 16.5 percent, for example, is shown as 116.5. This change can also be expressed in dollars as follows: the price of a base period "market basket" of goods and services in the CPI has risen from $10 in 1982-84 to $11.65. For further details see the CPI home page on the Internet at www.bls.gov/cpi and the BLS Handbook of Methods, Chapter 17, The Consumer Price Index, available on the Internet at www.bls.gov/opub/hom/homchl7—a.htm. In calculating the index, price changes for the various items in each location are averaged together with weights that represent their importance in the spending of the appropriate population group. Local data are then combined to obtain a U.S. city average. Because the sample size of a local area is smaller, the local area index is subject to substantially more sampling and other measurement error than the national index. In addition, local indexes are not adjusted for seasonal influences. As a result, local area indexes show greater volatility than the national index, although their long-term trends are quite similar. NOTE: Area indexes do not measure differences in the level of prices between cities; they only measure the average change in prices for each area since the base period. The Los Angeles -Long Beach -Anaheim. metropolitan area covered in this release is comprised of Los Angeles and Orange Counties in the State of California. Information in this release will be made available to sensory impaired individuals upon request. Voice phone: (202) 691-5200; Federal Relay Service: (800) 877-8339. Table 1. Consumer Price Index for All Urban Consumers (CPI -U): Indexes and percent changes for selected periods Los Angeles -Long Beach -Anaheim (1982-84=100 unless otherwise noted) Item and Group Indexes Percent change from - Jan. Feb. Mar. Mar. Jan. Feb. 2018 2018 2018 2017 2018 2018 Expenditure category AN tens ......................................................... 261.235 263.012 264.158 3.8 1.1 0.4 AN Items (1967-100) ...................... _............... 771.805 777.054 780.441 - - . Food and bevmages »..»........................... 258.138 257.405 258.222 1.4 0.0 0.3 Food ...........» ........................................... 258.479 257.827 258.777 1.6 0.1 0.4 Food at home ............... ....»...»»»...... 255.732 253.747 255.143 -0.4 -02 0.6 Cereals and bakery products ...-........ 263.402 258.340 264.806 . - 0.5 2.5 Meats, poultry, tlah, end eggs.............. 271.815 272.744 273.788 - 0.7 0.4 Dairy and related products .................. 240.294 240.785 240.792 - 02 0.0 Frits and vegetables........... ............... 358.881 347.056 340.905 - -5.0 -1.8 Nonalcoholic beverages and beverage meferfals(1)........................._............... 255.488 258.499 256.945 - 0 6 0 2 Other food at home ........ _.......... ....... 201.936 201.782 206279 - 2.2 2.2 Food away from home .............................. 257.892 258.638 259.111 3.9 0.5 0.2 Food away from home.......... ............... 257.892 258.638 259.111 3.9 0.5 0.2 Alcoholic beverages ............................. 237.846 236.063 235.057 -0.3 -1.2 -0.4 Houft...»..... ...... »......... ................. ........ 294.365 295.865 297.597 4.1 1.1 0.6 Shelter.- ..................... ». ..... .... ............. . 337.756 339.782 342.368 4.5 1.4 0.8 Rent of primary residence(2)................ 357.733 357.582 360.197 4.8 0.7 0.7 Owners' equiv rent of residerwW2x3). 352.125 353.332 355.109 4.7 0.8 0.5 Owners! equiv. rent of primary msldwx*I x2) .................. .............. 352.105 353.312 355.088 4.7 0.8 0.5 Fuels and utilities .».»..»........... ............. . 313.724 316.214 313.553 3.5 -0.1 -0.8 Household energy ....... »..... ................ 266.805 269.354 266.350 2.1 -0.2 4.1 Energy servims(2) ...».»................... 265.389 268.008 264.960 2.0 -0.2 4.1 Electricity(2)........ ».... .................... 314.299 314.409 314.409 4.1 0.0 0.0 Utility (piped) on service(2).......... 200.712 208.717 199.139 -4.3 -0.8 -4.6 Household tlmmishirgs and operations..... 118.382 117.688 117.664 1.0 -0.6 0.0 Apparel »..».»..»....»....»».»............ ............. 106.168 111.522 115.021 2.5 8.3 3.1 Transportation ...»..»•....».»......»»............»... 207:120 210.627 210.389 6.3 1.6 -0.1 Private transporiaim...............».............. 203.649 206.780 207.223 7.3 1.8 0.2 New and used motor vehicles(4).............. 92.284 92.700 91.964 - -0.3 -0.8 NOW vehideg,t).......... ........ »... »»........ 173.186 170.211 168.677 - -2.6 -0.9 Used cars and trucks(1)................ ..... 263.759 266.071 269.645 -2.2 1.3 Motor fuel .....»...»»..........»...»»........... 251.952 262.851 267.930 14.5 6.3 1.9 Gasoline (al types)......................... 246.027 256.765 261.783 14A 6.4 2A Gasoine, unleaded regular(4)....... 246.393 257.233 262.317 14.4 6.5 2.0 Gasoline. unleaded 4) (5) .....».......................... _........... 236.181 246.483 251.497 14.6 6.5 2.0 Gasoline, unleaded premitrn(4).... 235.448 245.261 249.697 14.0 6.1 1.8 Motor vehicle imstranoe(1)... »»»..... ........ 737.507 748.204 748.204 - 1.5 0.0 Medical c e......»»........ ............................. 475.556 474.901 479.468 2.9 0.8 1.0 Recreetlon(6).....». .» ...»..».........»».» .... 108.296 108.050 107.255 0.9 4.0 -0.7 Education and comimftallon(6)................. 144.444 144.182 143.910 1.3 -0.4 -02 Tom' other schod fan' and child cere(1)....».........».»..».....................».. 1,776.469 1,775.997 1,775.997 0.0 0.0 Other goods and senhoes .....»»................... 415.821 426.575 426.264 92 2.5 -0.1 Corwnodity and service group AN items ....................»..»................................ 261.235 263.012 264.158 3.8 1.1 0.4 Commodities .............................................. 179.512 180.711 181.734 32 1.2 0.6 Commodidw less food 3 beverages......_ 138.262 140.115 141.151 4.4 2.1 0.7 Nondurables less food & beverages- 184.089 189.149 192.270 82 4.4 1.7 Durables .....................»».................... 93.529 92.618 91.866 -1.8 -1.8 -0.8 Note: Sae footnotes at and of table. Table 1. Consumer Price Index for All Urban Consumers (CPI -U): indexes and percent changes for selected periods Los Angeles -Long Beach Anaheim (1982-84=100 unless otherwise noted) - Continued Item and Group Indexes Percent change from - Jan. Feb. Mar. Mar. Jan. Feb. 2018 2018 2018 2017 2018 2018 Services........................................................ 333.995 336.286 337.544 4.1 1.1 0.4 Special a99regele Wndwm AN items less medical cans .............».............. 251.922 253.782 254.794 3.8 1.1 0.4 AN Nems less shelter .»..».»».... »............ _........ 227.716 229.387 229.885 3.3 1.0 02 ComrtlocNNes less food .» ..... »..... .................... 142.606 144.387 145.383 4.2 1.9 0.7 Nondurables .».................».......».................. 222.297 224.821 226.959 4.6 2.1 1.0 Nondurables less food..»....._.....»..».....».».._. 189.529 194.286 197.226 7.6 4.1 1.5 Services lase rent of shelter(3)....... ........ ....... 337.635 340.340 339.702 3.4 0.6 -02 Services less medicel care services_.......»..». 321.939 324.337 325.325 4.3 1.1 0.3 Energy...............».......»»»............................... 258.934 256.998 269295 9.8 4.0 0.9 AN items less energy .».»»........»».......».....». 263.457 264.830 265.909 3.4 0.9 0.4 AN Nems less food and energy ..»..............» 1 264.641 266.332 267.434 3.7 1.1 OA Footnotes (1) kKMxes on a December 1977=100 base. (2) This index series was cxkxdated using a Laspeyres estimator. AN other Nem stratum index series were caloAded using a geomeft mown estimator. (3) Index is on a December 1982=100 base. (4) special Index based on a subst"ally smaller sample. (5) Waxes on a December 1993=100 base. (6) Indexes on a December 1997=100 base. - Data not available NOTE: Index applies to a morph as a whole, not to any specific date. SUMMARY ITEM NO. 02 TO: Honorable Mayor/Chair and Members of the City Council City of Baldwin Park, Financing Authority, Municipal Financing Housing Authority, and Successor Agency FROM: Shannon Yauchzee, Chief Executive Officer Rose Tam, Finance Director DATE: June 20, 2018 SUBJECT: ADOPTION OF THE BUDGET FOR FISCAL YEAR 2018-19 FOR THE CITY, FINANCE AUTHORITY, HOUSING AUTHORITY AND SUCCESSOR AGENCY The Mayor and City Council are required to adopt a budget annually for each fiscal year for the City. In addition, they must also adopt budgets for the Financing Authority, Municipal Financing Authority, Housing Authority, and the Successor Agency to the Dissolved Community Development Commission, where they also sit as Board Members. Attached are copies of the proposed budgets for Fiscal Year 2018-19 and the Resolutions which approve the adoption of each budget, respectively. FISCAL IMPACT General Fund (100 Revenues $33,289,276 Expenditures 33,071,591 Surplus $ 217,685 Other Funds - Expenditures Future Development Fund $ 56,125 Internal Service Funds 4,756,713 Special Revenue Funds 27,310,104 Finance Authority 1,054,695 Housing Authority 5,204,361 Successor Agency 2,813,945 Total Other Funds — Expenditures $41,195,943 TOTAL BUDGET (CITY-WIDE EXPENDITURES $74.267.534 RECOMMENDATION Staff recommends that Council open a public hearing, and following the public hearing, approve the Fiscal Year 2018-19 Budget for the City of Baldwin Park, by Resolution No. 2018-272, for the Finance Authority by Resolution No. FA 2018-001, for the Housing Authority by Resolution No. HA 2018-014, and the Successor Agency by Resolution No. SA 2018-001. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. BACKGROUND The Mayor and City Council must adopt a budget each fiscal year for the City and its respective Agency and Authorities to operate. The Chief Executive Officer and Director of Finance met initially with each member of the Executive Team and their managers/supervisors/assistants to review their departmental budgets and their various requests. From those meetings a proposed budget was assembled for the Mayor and City Council to review and consider. June 20, 2018 Fiscal Year 2018-2019 Budget Pap -e 2 The theme for the coming budget year is "Increase Reserves, Reduce Future Costs and Generate Long -Term Savings, and New Revenue Streams." The objective of the budget presented is to increase General Fund Reserves to meet future rising costs including the employee MOU, CalPERS pension obligations and retiree health benefits for the unfunded liability, and general insurance costs. Pay down CalPERS unfunded liability to reduce future cost to generate long-term savings. Continue to seek new revenues and reinvest in the community. The City-wide total proposed budget for Fiscal Year 2018-19 is $74,267,534. The General Fund revenue is expected to increase by $3.9M mainly due to the mitigation fees from cannabis. The City's General Fund proposed expenditures are $33,071,591, an increase of $3.8M. The main increase is due to implementation of the employee MOU, rising cost of retirement contribution and retiree health insurance with CalPERS. The other major increase is the $2M transfer to the Community Enhancement Fund from the projected cannabis mitigation fees that are expected to be received in the 2nd half of the fiscal year. These funds will be set aside for programs to benefit the local community. The projected General Fund Reserve balance at the end of the fiscal year will be $7.34 million with a slight increase from proposed General Fund budget surplus of $217,685. The surplus from this Budget is also due to the retirement of the 2007 Safety Pension Obligation Bonds with $1.9M savings in addition to the increase revenue from the cannabis mitigation fees. The City plans to issue a City -Wide pension obligation bonds (POB) for both Safety and Misc Groups to pay down the CAPERS pension unfunded liability and to set up an OPEB trust fund with CAPERS. By issuing the new POB to pay down the CAPERS pension unfunded liability will provide an estimated saving of $26.4M over next 30 years. Public safety continues to be the priority of the City. In this Budget, we added the Code Enforcement Supervisor position as it has been vacant for some time and Code Enforcement will be the first line of inspection for Cannabis operations. This position will be a safety enhancement and benefit to the community. We also added a Police Records Specialist which will be offset by a reduction in overtime. While the projected General Fund budget for fiscal year 2018-19 shows a slight surplus over the previous fiscal year, the increase will compensate the increase in expenditures for personnel -related costs and general insurance. The City will continue to take a balanced and conservative approach in managing expenditures, as well as seeking other sources of revenue to maintain a healthy reserve amount for contingencies. Staff will continue to monitor appropriations and expenditures closely and will keep the Mayor and City Council apprised of any significant changes that will impact the budget. In addition, staff will continue to present to the City Council various revenue options for consideration. ALTERNATIVES In the event the budget is not adopted by July 1, 2018, staff is recommending that the City Council approve Continuing Appropriation Resolution Nos. 2018-273; FA 2018-002; HA 2018-015; and SA 2018-002, which will allow the City to operate with the prior fiscal year's budget until a new budget is adopted. This will allow the City to continue providing vital services to the community but does not allow for spending for any new program, including new capital expenditures, until such time as a new budget is adopted by the City Council. ATTACHMENTS 1. Fiscal Year 2018-19 Proposed Budget (Summary) and Projected Fund Balance- The completed proposed budget is available at the Finance Department and on the City's website 2. Budget Resolution Nos. 2018-272; FA 2018-001; HA 2018-014; and SA2018-001 3. Continuing Appropriation Resolution Nos. 2018-273; FA 2018-002; HA 2018-015; and SA 2018-002 City of Baldwin Park Fiscal Year 2018-2019 Proposed Budget by Fund Fund Fund Descri 'on, FY 2019 Proposed Revenues FY 2019 Proposed Ex endlt _,res_:._,,___' Excess 1 etia GSgSUI Fund: 100 General Fund* 33,289,276 33,071,591 217,665 200 Future Development Fund** 20,000 56,12-5 (36,125) 210 Community Enhancement Fund* 2(,OMNI � Q2 Subtotal - General Fund 35;311,276 33,127,715 2,183,561 = Internal Servaees Fund 401 information and Support Services 889,978 834,502 55,476 402 Fleet Services 1,119,238 1,074,122' 45,116 403 Internal Insurance _2,834,$49. _ 2,848�0V , 13.24,0) Subtotal- Internal Services Funds 4,844,065' 4,756,713' $7,352 205 Federal Asset Forfeiture 2,000' 168,157 (166,157) 206 State Asset Forfeiture 600 200,000 E (199,400) 207 Local Law Enforcement Block Grant 100 0 100 208 Law Enforcement Development Impact- 40,000 0 40,000 E 220 Community Development Block Grant 1,020,611 1,018,595 2,016 221 H.O.M.E. (Home Investment Partnership Program) 1,246,627 1,241,893 4,734 222 CAL Home 330 0 330 230 ABI 693 Business Improvement Fees 179,000' 321,052 {142,052) 231 Air Quality Management 97,900 241,000 (143,100) 234 Park Fees (Quimby Act) 341,800 731,500== (429,700) 235 General Plan Fees 113,200' 219,609 (106,409) 236 Public Art Fees' 75,000 550,000 (475,000) 240 Gasoline Tax 1,640,188 2,062,231 (422,043) 241 Surface Transportation Program 1,200 1,138,000 {1,136,800) 243 Bicycle and Pedestrian Safety 51,707 110,061 (58,354) 244 Proposition A 1,637,986 1,949,542' (311,557) 245 Proposition C 1,232,349 3,113,080 (1,880,731) 246 AB939 Integrated Waste Management 350,100 372,574' (22,474) 247 Oil Recycling Grant 20,000' 46,278. (26,278) 249 Storm Drains NPDS 60,100. 95,500 (35,400) 250 Assessment District 12,430 0 12,430 251 Street Lighting and Landscape 1,788,514 1,556,708' 231,806 252 Parks Maintenance Assessment District 802,824 802,824 0 253 Proposition A - Parks 170;404 170,404, (0) 254 Measure R Local Return 922,381 2,120,857 (1,198,476) 255 Measure M 1,042,397 882,229 160,168 256 SB I Road Repair &. Accountability 1,263,886 426,645 837,241 257 Traffic Mitigation Fees' 13,000' 28,500 (151500) 260 Summer Lunch Program' 24,290 24,290 (0) E 270 Grants Fund 4,638,534 6,951,576 (2,313,042) 271 Police Grants Fund_ 70,000 367,000 (297,000) 280 Cooperative Agreements Contn`butions400,000 400,000 Subtotal Special Funds 19,219,457 27,310,144 (8,090,647) TOTAL GENERAL, INTERNAL SERV, & SPECIAL FUNDS: 59;374,798 653194,533 1010- ( 19,734) City of Baldwin Park Fiscal Year 2018-2019 Proposed Budget by Fund (Continued) FY 2019 FY 2019 Proposed Proposed Excess q" Revenues n efclt _ 661 "bi6iscivice 610 COP Lease Payment 650 Pension Obligation Bond Subtotal Financing Authority Funds 806 Sierra Vista Capital PiJ Subtotal Capital Projects 836 Sierra Vista Debt Sery 838 BP Merged 2017 Refinance Subtotal Debt Service $90 T 6d Income Housing Subtotal Low/Mod Housing TOTAL SUCCESSOR AGENCY FUNI)S3= 901 140tising- Voucher Choice 905 Public Housing 010 CIAP Subtotal Housing Authority Funds COMBINED GRAND TOTAL - ALL FUNDS * The Projected General Fund Reserve Balance at June 30, 2019 is: 443,676 464,836 (21,160) 586,509 589,259 (2,750) 0 "1,-. ... 60,0 --, A 1,010,185 1,054,6" (24,510) �22Z , M 122700 -T22,OW 29,000 28,000 0 2,45,414,6x7 338,706 ' 2,373,414 2,034,708 338,706 78500 73,500 557,236 (418;13 - 4,999,568 5,087,214 (97,60) 94,904 96,148 (11,244) 5,095,472 51204;3,61 00 68,174,369 74,267,534 (6,093J64) $ 7,341,632 The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However, these funds are committed for future / special projects pending City Council approval which includes a $2,000,000 set-aside of Cannabis Mitigation• City of Baldwin Park Fiscal Year 2018-2019 Projected Fend Balance Genarat-Fund:. 100 General Fund* 200 Future Development Fund#* 210 Community Enhancement Fund** Subo W - General Fund lnterail5erylces 401 Fends: Information and Support Services 402 Fleet Services 403 Internal Insurance 404 Capital Equipment Subtotal - Internal Services Funds 205 Federal Asset Forfeiture 206 Sate Asset Forfeiture 207 Local Law E,nforeement Block Grant 208 Law Enforcement Development Impact 220 Community Development Block Grant 221 H2O.M.E. (Home Investment Partnership Pros) 222 CAL Home 223 Economo Development Act Revolving Loan 230 A81693 Business Improvement Fees 231 AirQualityManagement: 234 Park Fees (Quimby Act) 235 General Plan Fees 236 Public Art Foes' 240 Gasoline Tax 241 Surface Transportation Program 242 Trak Congestion Relief 243 Bicycle and Pedestrian Safety 244 Proposition A 245 Proposition C 246 AB939 Integrated Waste Management 247 Oil Recycling Grant 249 Storm Drains NPAS 250 Assessment District 251 Street Lighting and Landscape 252 Parks Maintenance Assessment District 253 Proposition A -Parks 254 Measure R local Return 255 Measure M 256 SBI Road Repair;& Accountability. 257 Traffic Mititgation Fees 260 Summer Lunch Program 270 Grants Fund 271 Police Grants Fund 280 Cooperative Agreements Contributions 301 Building Reserve Subtotal Special Funds TONAL GENERAL, INTERNAL SERV & SPECIAL FUNDS: Projected 2019 2019 2019 2019Proposed Fund Balance Proposed Proposed Proposed Proposed Fund Balance 061306L018 . -.: _ •--- itures T ars Out -..06/31 19 21,518,599 (357,568) 889,978 0 834,502 0 (302,092) (536,386) 1,119,238 0 1,074,122 0 (491„270) (193,973) 2,834,849' 0 2,848,089 0 (207,213) 14,352- 0 . -0- 1 0_169 (918,575) S 4,844,065 S =: S' 4,756,713; S'. S (831,223) 341,910 2,000 0 168,157 0 175,753; 306;443 600 0 200,000 0 107,043 14,775 100 0 0 0 14,875 3,438 40,000 0 0 0 43;438 (138;572) 1,020,611 0 575,019' 443,576" (136,556) 410,219 1,246,627 0 1,241,893 0 414,953 16,492 330 0 0 0 16,922' Sig 0' 0 0 0 518 135,695 179,000 0 321,052 0 (6,357) 399;545 97,900 0 241,000' 0 256,445 1,597,011 301,800 .0 731,500 0 1,167,311 1,0283423 113,200 0 219,609 0 922,014 439,483 75,000 0 550,000 0 (35,517) 599,624 1,640,188 0 2,062,231 0. 177,581 (40,517) 1,200 0 1,138,000 0 (1,177,317) _ 0 0 0 0 0 0; 154;232 51,707 0 110,061 0 95,878 339;378 1,637,986 0 1,949,542 0 27,822 3,481,517 1,232,349 0 3,113,080 0 1,600,786 130,961 35QI00 0 372,574 0' 108,487 36,661 20,000' 0 46,278 0 10,383 33,239 60,100 0 95,500 0 (2,161) 389;554 12,430 0 0 0 401,984' 246,299 1,788,514 0 1,556,708= 0 478,105 0 749,200 53,624 802,$24 0 0 (5,326) 64,360 '106,044 170,404 0 (5;326) . 1,842,843 922;381 0 2,120,857' 0 644,367 521;922 1,042,397 0 882,229 0' 682,090 430,272 1,263,886 0 426,645 0 1,267,513 250,171 13,000 0 28,500 0 234,471 0 0 24,290 24,290 0 0 (1,323,773) 4,638,534 0 6,951,576 0 (3,636,8'15) 365,074 70,000 ` 0 367,000 0 68,074 0 400,000 0 400,000 0 0 ' S _. 39;b34;b99 _.3 57,190,541"" 5'""2;183,958 ' S' G1,980;490" "� -" 314,`043 .� `33,814,96'5` City of Baldwin Park Fiscal Year 2018-2019 Projected Fund Balance Fund Fund Desc . . n Projected Fund Balance 06!30!3018 2019 Proposed Reveauea 2019 Proposed 9 s 2019 Proposed 2019 Proposed t3rrt ,..;. Proposed< Fund Balance 46/3!1/21119 ai Debt Service 34,683 100 443,576 464.836 0 13,523 610 COP Lem Payment 684,552 0 586,509 589,259 0 681,802 625 Gas Tax Debt Service 7 0 0 0 0 7 630 Bond Issuance SGR Ref 0 0 0 0 0 0 635 BPFA/FM 2003 Tax Alloy 31,457 0 0 0 0 31,457 636 BPFA 1990 Tax Alloy 0 0 0 0 0 0 637 BPFA/CBD 1990 Refunding Loan 138 0 0 0 0 138 650 pension Obligation Bond 1,882 0 _ . 0 _ . ., _ 649.550 Subtotal Financing Authority Fonds S 752,719 S 100 S 1,038,05 S• 1,854,695 S -; S 728,209 801 SG River Capital Pry' 802 PuentdMened Capital Prj 803 W Ramona Capital M 804 Cntrl Business Dist Capital PrJ 805 Delft Capital Pa 806 Siena Vistacaptal:PrJ Subtotal Capital Projects am y $31 SG° River Debt Sere 832 Puent*Werced Debt Sery 833 W Ramona Debt Sew 834 Cntr( Business Dist Debt Sery 835 Doha Debt Sery 836 Sierra Vim Debt Sere' 837 BP Merged 2000 Refinance 838 BP Met* 2000 Refinance Subtatwt Debt Service 0 890 Lovv/11 tod income Housing Subtotal Low/Mod Housing TOTAL SUCCTMOR AGENCY FUNDS; 901 Housing Voucher Choice 905 Public housing 910 CLAP Subtotal Rous(agAhtthority Funds COMBINED GRAND TOTAL - ALL FUND " The Projected General Fund Reserve Balance at June 30, 2019 is: 296,363 0 0 0' 0 (5,978) 0 0 0 0 81,136 0 0` 0, 0 (15,864) 0 0 0 0 (2,171) 0 0 0' 0 041,875 222 0 0... 1,395,361 S 222.000 S _-: S 322.000 S -; (649,116) 0 0' 0 0 241,861 0 0 0 0 (248,704) 0 0 0 0 (879,312) 0 0 0 0 (149,397) 0 0 0 0 826,189 28,000 0 28,000 6 869,635 0 0 0 0 649.550 :3345,414:.. 0 •2t00b�a708� 0.. 660,706 S 2,373,414 S - S ':2,03 W8 S. (649,116) 241,861 S, 8,380.692 S 78.540 S 8,380,692 78,500 y 0 557,236 `"-0 7,961.956-- S 11436,159 S 2,413,914 S: - S .13y945' S 7.. S 11,296,738 (141,477), 4,989,568 0 5,087,214 0 (239,123) 439,897 63,904 21,000 96,148 0 428,654 S 52,122,598 S 6039,337 S 3,235;043 S '71,032,491 S 3,M043 S 46,029,433 $.- 7441s6 2 •" The Future Development Fund and Community Enhancement Fund were merged with the General Fund. However. these fins are committed for future / special projects pending City Council approval which includes a $2,000,000 set-aside of Cannabis Fees transfected from General Fund, RESOLUTION NO. 2018-272 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE CITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the City of Baldwin Park for the fiscal year commencing July 1, 2018 and ending June 30, 2019, is hereby adopted as prepared and submitted by the Chief Executive Officer and Director of Finance and as modified by the City Council for said fiscal year. A Budget is attached to this Resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several departments, offices, and agencies for the respective objects and purposes therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable ordinances of the City and statutes of the State. SECTION 3. That the authority granted for making expenditures from other than the General Fund shall be limited to the actual amount of money received from the source of funds indicated in the Budget for each department, section, or purpose, and no liability upon the General Fund is assumed or can be imposed in excess of such amounts as may be provided therefore in this Budget from the General Fund. In the event that the amounts of money received and credited to the special funds exceed the amount herein estimated, such excess receipts shall be considered deferred allocations in such special funds, contingent upon such receipt and no expenditure thereof made except under the provisions as provided by law or ordinance. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the City Council by a majority vote of a quorum of the City Council. (B) For transfers of appropriations within the same cost center program, such transfers in an amount less than $10,000 may be approved. by the department head, and such transfers up to $15,000 may be approved by the Resolution No. Page 2 Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (C) Transfers up to $15,000 between cost center programs may be approved by the Chief Executive Officer. For amounts greater than $15,000, City Council approval is required. (D) All transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the City Council by a majority vote of a quorum of the City Council. (F) All transfers made pursuant to the above provisions shall be submitted to the City Council for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2018. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 20th day of June 2018. MANUEL LOZANO MAYOR Resolution No. Page 3 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a special meeting of the City Council on June 20, 2018, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2018-001 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 THE FINANCING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Financing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2018 and ending June 30, 2019, is hereby adopted as prepared and submitted by the Executive Director of the Financing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Resolution No. FA Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2018. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 20th day of June 2018. MANUELLOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Financing Authority of the City of Baldwin Park at a special meeting of the Financing Authority on June 20, 2018, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2018-014 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 THE HOUSING AUTHORITY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Housing Authority of the City of Baldwin Park for the fiscal year commencing July 1, 2018 and ending June 30, 2019, is hereby adopted as prepared and submitted by the Executive Director of the Housing Authority and as modified by the Authority Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Resolution No. HA Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Authority Board by a majority vote of a quorum of the Authority Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Authority Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2018. SECTION 6. That the City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 20th day of June 2018. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2018, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2018-001 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK ADOPTING THE BUDGET OF THE AUTHORITY FOR THE FISCAL YEAR COMMENCING JULY 1, 2018 AND ENDING JUNE 30, 2019 THE SUCCESSOR AGENCY BOARD MEMBERS OF THE CITY OF BALDWIN PARK DO RESOLVE AS FOLLOWS: SECTION 1. That the Budget for the Successor Agency of the City of Baldwin Park for the fiscal year commencing July 1, 2018 and ending June 30, 2019, is hereby adopted as prepared and submitted by the Executive Director of the Successor Agency and as modified by the Agency Board for said fiscal year. A Budget is attached to this resolution for adoption as presented. SECTION 2. That from and after the effective date of the adoption of said Budget, the several amounts stated therein as proposed expenditures, shall be deemed appropriated to the several line items for the respective objects and purposed therein stated. All appropriations with the exception of capital improvement programs, shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered, pursuant to the provisions of all applicable statutes of the State. SECTION 3. That the Authority granted for making expenditures shall be limited to the actual amount of money received from the sources of funds indicated in the Budget and no liability upon the Authority is assumed or can be imposed in excess of such amounts as may be provided therefore in the Budget. SECTION 4. That amounts appropriated to any account for any object or purpose may be transferred in the following manner: (A) That at any meeting after adoption of the budget, total appropriations may be amended by the Board Members by a majority vote of a quorum of the Authority Board. (B) For transfers of appropriations within the same cost center program, such transfers up to $15,000 may be approved by the Executive Director. For amounts greater than $15,000, Authority Board approval is required. (C)Transfers up to $15,000 between line items may be approved by the Executive Director. For amounts greater than $15,000, Agency Board approval is required. (D)AII transfers of appropriations in accordance with subsections (B) and (C) above shall be within the same fund. Resolution No. SA Page 2 (E) Any transfer of appropriations from one fund to another fund is considered a new appropriation requiring a budget amendment, and such appropriations must be approved by the Agency Board by a majority vote of a quorum of the Agency Board. (F) All transfers made pursuant to the above provisions shall be submitted to the Agency Board for informational purposes. SECTION 5. That this Resolution shall become effective July 1, 2018. SECTION 6. That the Secretary shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 20th day of June 2018. MANUEL LOZANO CHAIR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ss. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, Secretary of the Successor Agency of the City of Baldwin Park, do hereby certify that the foregoing Resolution was duly and regularly approved and adopted by the Members of the Successor Agency of the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2018, by the following vote: AYES: MEMBERS: NOES: MEMBERS: ABSENT: MEMBERS: ABSTAIN: MEMBERS: ALEJANDRA AVILA SECRETARY RESOLUTION NO. 2018-273 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2017-18 BUDGET FOR FISCAL YEAR 2018-19 PENDING FINAL APPROVAL OF THE 2018-19 BUDGET WHEREAS, the City needs an operating budget to function financially, and WHEREAS, the City desires to continue making payments in a timely basis with proper authorization established, and 18. WHEREAS, the City Council has a properly approved budget for fiscal year 2017- NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Baldwin Park as follows: Section 1. The City adopts as a temporary measure the fiscal year 2017-18 budget as its budget for fiscal year 2018-19. Section 2. The Chief Executive Officer is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Mayor or presiding officer of the Baldwin Park City Council is hereby authorized to execute this resolution indicating its adoption by the City Council. 2018. Section 4. That this Resolution shall become effective retroactively as of July 1, thereto. Section 5. The City Clerk, or her duly appointed Deputy, is directed to attest PASSED, APPROVED AND ADOPTED on this 20th day of June 2018. Manuel Lozano, Mayor ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the City Council of the City of Baldwin Park at a special meeting thereof held on June 20, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. FA 2018-002 A RESOLUTION OF THE FINANCING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2017-18 BUDGET FOR FISCAL YEAR 2018-19 PENDING FINAL APPROVAL OF THE 2018-19 BUDGET WHEREAS, the Financing Authority needs an operating budget to function financially, and WHEREAS, the Financing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Financing Authority has a properly approved budget for fiscal year 2017-18. NOW, THEREFORE BE IT RESOLVED by the Financing Authority of the City of Baldwin Park as follows: Section 1. The Financing Authority adopts as a temporary measure the fiscal year 2017-18 budget as its budget for fiscal year 2018-19. Section 2. The Financing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Sec= 3. The Chair or presiding officer of the Financing Authority is hereby authorized to execute this resolution indicating its adoption by the Financing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2018. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK t, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Financing Authority of the City of Baldwin Park at a special meeting of the Financing Authority on June 20, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. HA 2018-015 A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2017-18 BUDGET FOR FISCAL YEAR 2018-19 PENDING FINAL APPROVAL OF THE 2018-19 BUDGET WHEREAS, the Housing Authority needs an operating budget to function financially, and WHEREAS, the Housing Authority desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Housing Authority has a properly approved budget for fiscal year 2017-18. NOW, THEREFORE BE IT RESOLVED by the Housing Authority of the City of Baldwin Park as follows: Section 1. The Housing Authority adopts as a temporary measure the fiscal year 2017-18 budget as its budget for fiscal year 2018-19. Section 2. The Housing Authority Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Housing Authority is hereby authorized to execute this resolution indicating its adoption by the Housing Authority. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2018. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Housing Authority of the City of Baldwin Park at a special meeting of the Housing Authority on June 20, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK RESOLUTION NO. SA 2018-002 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA AUTHORIZING A CONTINUING APPROPRIATION FOR THE TEMPORARY USE OF THE 2017-18 BUDGET FOR FISCAL YEAR 2018- 19 PENDING FINAL APPROVAL OF THE 2018-19 BUDGET WHEREAS, the Successor Agency needs an operating budget to function financially, and WHEREAS, the Successor Agency desires to continue making payments in a timely basis with proper authorization established, and WHEREAS, the Successor Agency has a properly approved budget for fiscal year 2017-18. NOW, THEREFORE BE IT RESOLVED by the Successor Agency of the City of Baldwin Park as follows: Section 1. The Successor Agency adopts as a temporary measure the fiscal year 2017-18 budget as its budget for fiscal year 2018-19. Section 2. The Successor Agency Executive Director is hereby directed and authorized to take any and all necessary actions to implement this budget. Section 3. The Chair or presiding officer of the Successor Agency is hereby authorized to execute this resolution indicating its adoption by the Successor Agency. Section 4. The City Clerk, or her duly appointed Deputy, is directed to attest thereto. PASSED, APPROVED AND ADOPTED on this 20th day of June 2018. Manuel Lozano, Chair ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS. CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing resolution was duly and regularly approved and adopted by the Successor Agency of the City of Baldwin Park at a special meeting of the Successor Agency on June 20, 2018, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDRA AVILA CITY CLERK ST ITEM NO. 91-5 TO: Honorable Mayor and City Councilmembers FROM: Gustavo Romo, Community Development Director oe PREPARED BY: Erika Ramirez, Interim Associate Planner w K DATE: June 20, 2018 SUBJECT: An Amendment to the City of Baldwin Park Municipal Code, Chapter 150, Part 7, Permit Issuance, to Set Clear Construction Timeframes, Clarify Permit Expiration Conditions, and Establish a Time Extension Process SUMMARY This report requests City Council's consideration to approve an amendment to the City of Baldwin Park Municipal Code Chapter 150, Building Code, Part 7, Permit Issuance, in order to address abandoned construction sites. FISCAL IMPACT This proposal will not have a fiscal impact to the City's General Fund. RECOMMENDATION Staff recommends that the City Council open the public hearing, receive public comment, and following the public hearing approve the following Ordinance: ORDINANCE 1428 ENTITLED, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE CHAPTER 150, BUILDING CODES, PART 7, PERMIT ISSUANCE, TO SET CLEAR CONSTRUCTION TIME FRAMES, CLARIFY PERMIT EXPIRATION CONDITIONS, AND ESTABLISH A TIME EXTENSION PROCESS," for first reading, that the ordinance be read by title only and that all further readings be waived. BACKGROUND CALIFORNIA ENVIRONMENTAL QUALITYACT (CEQA) In accordance with the provisions of the California Environment Quality Act (CEQA), it has been determined that the proposed Municipal Code amendment is Exempt from CEQA pursuant to Article 5, Section 15060(c)(2), which determines a project is not subject to CEQA if "the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment" and 15060(c)(3) "the activity is not a project as defined in Section 15378." The proposed amendment does not meet the criteria defined in Section 15378. Furthermore, the proposed amendment is exempt from the review for exemption pursuant to Section Article 5, 15061(b)(3), "The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity Baldwin Park MC Chapter 150, Part 7 Amendment (Ordinance No. 1428) June 20, 2018 Paee 2 of 2 is not subject to CEQA." NOTICING A Notice of Public Hearing for the City Council Meeting was posted at City Hall, the Community Center and Barnes Park no later than Thursday, June 7, 2018. DISCUSSION The City experienced recently the temporary abandonment of two construction sites. Staff recognizes the importance of ensuring reasonable timelines for completion of construction as abandoned construction sites can be a major cause and source of blight around the City if left in an unmaintained and abandoned condition. It is the intent of the proposed amendment to address the concern by updating the Municipal Code as it pertains to the issuance of permits. The proposed amendment to the Municipal Code sets clear construction completion time frames, clarifies conditions in which a permit expires, and establishes a process in which a time extension for a permit may be granted. With the changes, staff will be enabled to have clear parameter to regulate the validity of permits and abate abandoned sites. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. ATTACHMENTS #1. Strikeout Version of Baldwin Park Municipal Code Chapter 150, Part 7, Permit Issuance ATTACHMENT 1 EXHIBIT A (revisions shown in underline for text additions and BOUT for text deletions) Chapter 150: Building Code Part 7. PERMIT ISSUANCE 150.080 PERMIT ISSUANCE. (A) The application, plans, specifications, computations and other data filed by an applicant for permit shall be reviewed by the Building Official as deemed appropriate. Such plans may be reviewed by other city departments to verify compliance with other applicable laws. (B) If the Building Official finds that the work described in an application for a permit and the plans, specifications and other data filed therewith conform to the requirements of this chapter and the technical codes and other pertinent laws and ordinances, and that the required fees have been paid, the Building Official shall issue a permit therefore to the applicant. (C) The Building Official shall endorse, in writing or stamp, the required plans and specifications. (D) Approved plans and specifications shall not be changed, modified or altered without authorizations from the Building Official, and all work regulated by this chapter shall be done in accordance with the approved plans. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.081 PERMITS FOR PARTIAL CONSTRUCTION. (A) The Building Official may issue a permit for the construction of part of a building, structure or building service equipment before the entire plans and specifications for the whole building, structure or building service equipment have been submitted or approved, provided adequate information and detailed statements have been filed complying with all pertinent requirements of the technical codes. (B) The holder of a permit for partial construction shall proceed without assurance that the permit for the entire building, structure or building service will be granted. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.082 RETENTION OF PLANS. (A) One set of approved plans, specifications and computations shall be retained by the Building Official for a period of not less than 180 days from the date of completion of the work covered therein or as required by the state or local laws. (B) One set of approved plans and specifications shall be returned to the applicant and shall be kept on the site of the building or work at all times during which the work authorized thereby is in progress. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.083 VALIDITY OF PERMIT. (A) The issuance of a permit or approval of plans, specifications and computations shall not be construed to be a permit for, or an approval of any violation of, any of the provisions of this chapter or the technical codes, or of any other law or ordinance. (B) Permits presuming to give authority to violate or cancel the provisions of this chapter or of other city ordinances shall not be valid. (C) The issuance of a permit based on plans, specifications and other data shall not prevent the Building Official from thereafter requiring the correction of errors in the plans, specifications and other data, or from preventing building operations being carried on thereunder when there is a violation of this chapter or of any other city ordinances. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.084 PERMIT EXPIRATION. (A) Every permit issued by the Building Official under the provisions of the technical codes shall expire by limitation and become null and void when My of the following circumstances is applicable: a. Failure to Start Construction. If the building or work authorized by such permit is not commenced within 180 days from the date of such permit is issued; b. Cessation of Work. If the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of 180 days or more; c. Time to Complete. In addition to subsections (1) and (2) above, every permit issued under the provisions of this Chapter expires by limitation and becomes null and void when the time allowed to complete all work authorized by the permit exceeds the following time periods based on valuation: Valuation Time Allowed Under $300,000.00 12 months $300,001.00 to $1,000,000.00 24 months $1,000,001.00 to $20,000,000.00 36 months Over $20,000,000.00 48 months When a project is divided into separate permits for the convenience of the owner or tenants and the work on such permits is to be done concurrently, the time allowed to complete all work on each separate permit shall be equal to the time period for the total valuation of the separate permits. (B) Before work terminated pursuant to division (A) above can be recommenced, a new permit shall be first obtained, and the permittee shall pay new full permit fees. (C) (D)_The fee therefore shall be pursuant to the last adopted fees provided no changes have been made to the original plans or specifications for such work; and provided further that such suspension or abandonment has not exceeded one year. (D) (1✓) If the suspension or abandonment of the project has exceeded one year, a new permit shall be obtained and the permit fees be paid in full. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.085 PERMIT TIME EXTENSIONS. (A) Every permit issued by the Building Official under the provisions of the technical codes shall expire by limitation and become null and void if the building or work authorized by such permit is not commenced within 180 days from the date of such permit, of if the building or work authorized by such permit is suspended or abandoned at any time after the work is commenced for a period of 180 days or if the project is not completed within the stated periods in subsection (c) above. (B) All permits shall expire by limitation of time and become null and void unless a written request for an extension of time has been submitted to the Building Official prior to permit expiration. The written request must demonstrate that: has a inspeetie indieating substantial pr- kstfuefien has been requested and pe4ei:med eveFy 180 days er- ones a. Due to circumstances beyond the owner's or permittee's control, construction could not be commenced, continued or completed in the authorized time period; b. If construction has started, substantial progress has been made; c. The condition of the propegy presents no health or safety hazard; and d. The continued delay will not create any unreasonable aesthetic impact to the neighborhood or substantial economic detriment to neighboring property owners. (C) The time periods set forth to start construction within 180 days or resume construction after cessation of work for 180 daffy each be extended no more than once, and the time period set forth to complete construction may be extended no more than three times. Each extension of time shall not exceed 180 days. (D) The decision of the Building Official may be appealed to the Director of Community Development, who shall conduct a de novo review. Any such appeal shall be filed in writing within seven days of the decision of the Building Official. The decision of the Director of Community Development shall be final. (E) kG) Before work terminated pursuant to division (B) above can be recommenced, a new permit shall be first obtained, and the permittee shall pay new full permit fees. (F) (B) The fee therefore shall be pursuant to the last adopted fees provided no changes have been made to the original plans or specifications for such work; and provided further that such suspension or abandonment has not exceeded one year. (G) (-li) If the suspension or abandonment of the project has exceeded one year, a new permit shall be obtained and the permit fees be paid in full. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.086 PERMIT RENEWALS. An expired building permit may be renewed provided it has not been expired for more than one year, no changes have been made to the plans or specifications previously approved by the expired permit and appropriate permit renewal fees are paid. In instances where work has been initiated prior to the expiration of the permit, permit renewal fees shall be assessed pursuant to the degree of progress made on the work authorized by the permit. Permit renewal fees shall be assessed by the Building Official pursuant to latest adopted fees. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.087 PERMIT SUSPENSION OR REVOCATION. The Building Official is authorized to suspend or revoke a permit issued under the provisions of this code when the permit is issued in error or on the basis of incorrect inaccurate, incomplete, or fraudulent information provided by the applicant, or when such permit is in violation of an ordinance, regulation, state law or the provisions of this code. All suspension or revocation of permits must be in writing showing the cause and the time period for such action. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) 150.088 PERMIT DENIAL. Except where special building designs or other mitigation measures have been approved by the Building Official and co-operating officials of other city and county agencies, a building permit may be denied where physical features of a building site are such that denial of the building permit is deemed necessary to safeguard life, limb, health, property or public welfare. Physical features which justify denial of a permit shall include but shall not be limited to the following: (A) Precipitous cliffs or other adjacent vertical landmasses of unknown stability. (B) Unstable soils or geologic conditions. (C) Terrain, which is subject to flooding or severe soil erosion. (D) Terrain, which is deemed contaminated by products of hydrocarbon or other hazardous material. (Ord. 1308, passed 12-19-07; Am. Ord. 1338, passed 11-17-10; Am. Ord. 1361, passed 12-18- 13; Am. Ord. 1396, passed 2-1-17) ORDINANCE 1428 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING BALDWIN PARK MUNICIPAL CODE CHAPTER 150, BUILDING CODES, PART 7, PERMIT ISSUANCE, TO SET CLEAR CONSTRUCTION TIME FRAMES, CLARIFY PERMIT EXPIRATION CONDITIONS, AND ESTABLISH A TIME EXTENSION PROCESS. WHEREAS, the City of Baldwin Park currently upholds and enforces time restrictions pertaining to permit issuance, expiration, and extensions; WHEREAS, the City of Baldwin Park recognizes that the current restrictions have resulted in stagnating and/or abandoned construction sites; WHEREAS, in order to ensure growth and development in the City, proposed projects should be followed through to completion and implementation; WHEREAS, it has been determined that the proposed Municipal Code amendment is exempt from the California Environment Quality Act (CEQA) pursuant to Article 3, Section 15060(c)(2), which determines a project is not subject to CEQA if "the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment"; Article 3, Section 15060(c)(3) "the activity is not a project as defined in Section 15378."; and Article 5, Section 15061(b)(3) "The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA"; WHEREAS, a duly noticed public hearing was held by the City Council of the City of Baldwin Park on June 20, 2018, to receive comments and consider recommendation to City Council of the proposed amendment; and WHEREAS, following the closing of the hearing and Council deliberation on June 20, 2018, the City Council approved the proposed amendment; and WHEREAS, the City Council has reviewed the Strikeout Version of Baldwin Municipal Code Chapter 150 Part 7 (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached amendment; and Ordinance 1428 Page 2 WHEREAS, the City Council hereby specifically finds that the provisions of the amendment are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the amendment is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the amendment is consistent with the provisions of California Government Code §§ 36931 - 36937. WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on June 20, 2018. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows: SECTION 1. The City Council hereby amends in their entirety Part 7 of Chapter 150 of Title 15 of the Baldwin Park Municipal Code, to read as set forth in Exhibit A hereto, which is incorporated herein by this reference. SECTION 2. The City Council hereby finds and determines all the amendments, deletions, and additions to the Permit Issuance are necessary due to the following: 1. The proposed amendment is consistent with the General Plan goals, objectives, and policies, other adopted plans or policies applicable to the amendment. The proposed amendment intends to strengthen the existing language in the code by establishing clarity regarding construction time frames, permit expirations, and time extension procedures. The Code currently enables the City Staff to implement and exercise all of these listed actions. This amendment will set clear parameters for the construction phases in order to ensure that permits are executed in a timely and efficient manner. Greater precision and a clearly defined process will allow for more effective and meaningful implementation of the Municipal Code. 2. The proposed amendment supports the protection of the public health, safety, comfort, welfare and general prosperity of the city and its residents. The proposed amendment makes changes to the construction permitting process, which will apply to all applicants throughout the City of Baldwin Park. The intent is to prevent the stagnation and/or abandonment of Ordinance 1428 Page 3 construction sites. By encouraging efficiency vis-a-vis the amendment, the City will limit the nuisances inherent in construction projects such as noise, visually unattractive sites, vibrations, dust, litter, loitering, and so forth. Furthermore, as development is completed in a more efficient timeframe, the surrounding areas and City in general will be able to begin enjoying the benefits from each development sooner. 3. The proposed amendment is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The amendment applies to the City at large and not to any specific areas, neighborhoods, individuals, or businesses in particular. The procedural changes are not expected to produce any adverse physical effects in the City. 4. The proposed amendment is consistent with the provisions of California Government Code §§ 36931 - 36937. Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the amendment (Exhibit A) is consistent with California Government Code Sections 36931 - 36937. SECTION 3. The City Council hereby approves and adopts the amendment, in the form as attached hereto as Exhibit "A", and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK Ordinance 1428 Page 4 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on , 2018. Thereafter, said Ordinance No. 1428 was duly approved and adopted at a regular meeting of the City Council on , 2018 by the following vote: AYES: NOES: ABSTAIN ABSENT: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK 11Z 6 ITEM NO. STA , V ,HU, o ` .� E/' TO: Honorable Mayor and City Councilmembers • _ SSA E v �,�� FROM: Gustavo Romo Community Development Director ty l� ��D rkD Robert Tafoya, City Attorney r JANup'` AN PREPARED BY: Erika Ramirez, Interim Associate Planner DATE: June 20, 2018 SUBJECT: Consideration of Four (4) Development Agreements; Three (3) for Cultivation and Manufacturing of Cannabis (Locations: 14712 Arrow Highway; 4276 Elton Street; 14726 Arrow Highway) and One (1) for the Distribution of Cannabis (Location: 4150 Puente Avenue); Case Numbers: DA 18-03, & DA 18-18, DA 18-19 and DA 18-20.) SUMMARY This report requests City Council approve three (3) Development Agreements for the Cultivation and Manufacturing of Cannabis for Adult and/or Medicinal Use and one (1) Development Agreement for the Distribution of Cannabis for Adult and/or Medicinal Use. FISCAL IMPACT Each of the Development Agreements has a financial component that provides a positive fiscal impact to the City. Please refer to each of the attachments for the specific financial details of each Agreement. RECOMMENDATION Staff recommends that the City Council open the public hearing, receive public comment, and following the public hearing adopt the following Ordinances: ORDINANCE 1412 ENTITLED, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT (DA 18-03) WITH RUKLI, INC. FOR THE DISTRIBUTION OF CANNABIS AT THE REAL PROPERTY LOCATED AT 4150 PUENTE AVENUE (APN: 8437- 022-008) WITHIN THE CITY OF BALDWIN PARK. ORDINANCE 1425 ENTITLED, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT (DA 18-18) WITH THE GROWN FOLKS, INC. FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 14712 ARROW HIGHWAY (APN: 8414-005-002) WITHIN THE CITY OF BALDWIN PARK. DA 18-03 & DA 18-18 Through DA 18-20 June 20, 2018 Pape 2 of 4 ORDINANCE 1426 ENTITLED, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT (DA 18-19) WITH W&F INTERNATIONAL CORPORATION FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 4276 ELTON STREET (APN: 8437-016- 005,015,016) 437-016- 005,015,016) WITHIN THE CITY OF BALDWIN PARK. ORDINANCE 1427 ENTITLED, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT (DA 18-20) WITH TIER ONE CONSULTING FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 14726 ARROW HIGHWAY (APN: 8414-005-002) WITHIN THE CITY OF BALDWIN PARK. BACKGROUND CALIFORNIA ENVIRONMENTAL QUALITYACT (CEOA) In accordance with the provisions of the California Environment Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects, DA 18-03, 18-18 and 18-20 will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, `Existing Facilities'. Furthermore each of these locations is proposed within an existing building. It has been determined that the proposed Development Agreement Project, DA 18-19 will not have a significant impact of the environment and is Categorically Exempt pursuant to Article 19, Section 15332, Class 32, `In -fill Development Projects'. NOTICING A Notice of Public Hearing for the Planning Commission and City Council were posted at each location as noted in the subject line on Thursday, May 31, 2018. Public Hearing Notices were also emailed to a principal for each Development Agreement on Thursday, May 31, 2018. Furthermore, notices were posted at City Hall, the Community Center and Barnes Park no later than Thursday, May 31, 2018. Additionally, public hearing notices were mailed to all property owners within 300 feet of the subject sites on May 31, 2018. DISCUSSION Cannabis Ordinance Promression Since early 2017, the City Council has conducted several Study Sessions regarding the potential about amending the City's Code to allow and regulate Cannabis Cultivation, Manufacturing and Distribution uses within the City. On August 9, 2017 the Council heard AZC-183 which amended the City's Zoning Code allowing Cannabis uses within the IC, Industrial Commercial and I, Industrial Zones and deleted Sections 153.120.330.0 and 153.120.330.D which were in conflict with the proposal to allow Adult and Medical Cannabis Cultivation, Manufacturing and Distribution. The City Council ultimately approved that Zoning Text Amendment (Ordinance 1401) and on the same date also approved Ordinance 1400 adding Chapter 127 of Title IX (Business Regulations), adding Medical and Adult use of Cannabis. On December 13, 2017 the Council amended Chapter 127, approving Ordinance 1403 which refined the measurement of distances required between uses. Most recently on March 21, 2018, the City Council approved on first reading Ordinance 1408 amending Chapter 127 to increase the number of Adult and Medical Cannabis permits allowed from fifteen (15) to DA 18-03 & DA 18-18 Through DA 18-20 .lune 20, 2018 Pase 3 of 4 twenty-five (25). Second reading of the ordinance was on April 4, 2018, approving ordinance 1408. The effective date of the ordinance was May 4, 2018. Development Agreements Section 127.06 of Ordinance 1400 requires as a condition that each approved Cannabis permitee enter into a Development Agreement with the City. The Development Agreement sets forth the terms and conditions under which each facility will operate, in addition to the requirements and standards set forth in the most recently amended Chapter 127 of the City's Municipal Code. This section in the Ordinance (127.06) which discusses Development Agreements does not refer to, nor make mention that these Development Agreements, which were executed by each of the permitees, are considered Development Agreements pursuant to Article 2.5, Section 65864-65869.5 of the California Government Code. Because these agreements were originally not processed as Development Agreements pursuant to the CA Government Code or Section 153.210, Part 17 of the City's Zoning Code, notice was not provided, public hearings not held, and the agreements were not recorded with the Los Angeles County Recorder's Office. On December 13, 2017, the City Council approved a template Development Agreement, and instructed the City Attorney's Office to negotiate with the approved fifteen (15) Cannabis applicants. Each of the agreements was negotiated and has an effective date of December 29, 2017 according to the City Attorney's Office. Recently, as the result of a lawsuit filed against the City, Staff has been directed to process each of the. agreements as Development Agreements pursuant to not only the California Government Code, but also the City's Zoning Code, Section 153.210, Part 17. In order to streamline this process as much as possible, each of the attachments has information, including Development Agreement Findings of Fact, specific to each Cannabis Permit that was approved. Application Update At the City of Baldwin Park Regular City Council Meeting on May 16, 2018, the City Council gave direction to staff to move forward with the Development Agreement process for five (5) cannabis applications, which included the revised Development Agreement for applicant, RUKLI. The RUKLI DA was revised to reduce the term from "Perpetuity" to a maximum of twenty (20) years. Because this is considered a substantive change, a new approval is required. Among the other four applicants was Virginia Avenue Holdings. Since May 16, 2018, the applicant informed staff they would like to hold off on consideration until a time that the City decides to issue Tier 1 permits. Therefore, they were removed from the list of applicants being considered on June 13, 2018. In addition, applicant Electric Atom notified staff of their intent to change their site from 15012 Arrow Highway. Radius maps and labels for the new location were received on Monday, June 4, 2018, after the noticing deadline. The previous location of 15012 Arrow Highway was noticed but will no longer be applicable. Therefore, Electric Atom understands they will be included with the next phase of Development Agreements to be considered at a later date. PLANNING COMMISSIONACTION The Planning Commission will hear this item on Wednesday, June 13, 2018. However, at the time of this report printing for both bodies, the item had not been considered yet. Action of the Planning Commission will be verbally presented at the City Council meeting. LEGAL REVIEW This report has been reviewed and approved by the City Attorney's Office as to legal form and content. DA 18-03 & DA 18-18 Through DA 18-20 June 20, 2018 Page 4 of 4 ALTERNATIVES The alternative would be to deny some or all of the requests for the Development Agreements. ATTACHMENTS #1. Planning Commission Resolution PC 18-13 #2, DA 18-03; RUKLI, INC. #3, DA 18-18; The Grown Folks Inc. Informational Table; CAN 17-06 Informational Table; CAN 17-23 Vicinity Map Vicinity Map Findings of Fact Findings of Fact Development Agreement Development Agreement Draft Ordinance Draft Ordinance #4, DA 18-19; W&F International Corporation #5, DA 18-20; Tier One Consulting Informational Table; CAN 17-29 Informational Table; CAN 17-30 Vicinity Map Vicinity Map Findings of Fact Findings of Fact Development Agreement Development Agreement Draft Ordinance Draft Ordinance ATTACHMENT #1 PLANNING COMMISSION RESOLUTION PC 18-13 RESOLUTION PC 18- 13 A RESOLUTION OF THE PLANNING COMMSISION OF THE CITY OF BALDWIN PARK RECOMMENDING THAT THE CITY COUNCIL APPROVE EACH OF THE THREE DEVELOPMENT AGREEMENTS FOR CULTIVATION AND MANUFACTURING OF ADULT AND/OR MEDICINAL CANNABIS (LOCATIONS: 14712 ARROW HIGHWAY; 4276 ELTON STREET; 14726 ARROW HIGHWAY); AND ONE FOR THE DISTRIBUTION OF CANNABIS (LOCATION: 4150 PUENTE AVENUE); CASE NUMBERS: DA 18-03 & DA 18-18 THROUGH DA 18-20). THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That the Planning Commission of the City of Baldwin Park does hereby find, determine and declare as follows: (a) That the City of Baldwin Park, heretofore filed applications for Development Agreements relating to three (3) Adult and Medical Cannabis Cultivation and Manufacturing permits and one (1) Adult and Medical Cannabis Distribution permit; (b) That the Planning Commission conducted a duly noticed hearing upon said matter, and based upon the evidence presented, it was determined that the public interest, necessity, convenience and general welfare require the recommendation of approval to the City Council for the Development Agreements; and (c) Each fact set forth in the staff report dated June 13, 2018 from the City Attorney's Office, prepared by Abraham Tellez, Associate Planner to the Chair and Planning Commissioners ("Staff Report") is true and correct. SECTION 2. In accordance with the provisions of the California Environmental Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects (DA 18-03 & DA 18-18 through DA 19-20) will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, `Existing Facilities' or Class 32 `In -fill Development Projects'. SECTION 3. That the Planning Commission recommends that the City Council approve the proposed Development Agreements for the three (3) Adult and Medical Cannabis Cultivators/Manufacturers and one (1) Adult and Medical Cannabis Distributor, pursuant to the Findings of Fact for each Development Agreement (DA 18-03 & DA 18-18 through DA 18-20) attached as Exhibit A; and DA 18-01 through DA 18-15 April 18, 2018 Paae 2 SECTION 4. The Secretary shall certify to the adoption of this Resolution and shall forward a copy hereof to the City Clerk. PASSED AND APPROVED on the 13th day of June, 2018. KEVIN P. ROONEY, CHAIR BALDWIN PARK PLANNING COMMISSION ATTEST: GUSTAVO ROMO, SECRETARY BALDWIN PARK PLANNING COMMISSION STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS. CITY OF BALDWIN PARK 1, GUSTAVO ROMO, Secretary of the Baldwin Park Planning Commission, do hereby certify that the foregoing Resolution No. PC 18-13 was duly and regularly approved and adopted by the Planning Commission at a regular meeting thereof, held on the 13th day of June, 2018 by the following vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: GUSTAVO ROMO BALDWIN PARK PLANNING COMMISSION ATTACHMENT #2 DA 18-03 RUKLI, INC. INFORMATIONAL TABLE VICINITY MAP FINDINGS OF FACT DEVELOPMENT AGREEMENT DRAFT ORDINANCE DA 18-03 Location 14150 Puente Ave. APN 8437-022-008 Zoning of Subject Locations I -C, Industrial Commercial Principal Names Shaun Bershatski Company Names RUKLI, Inc. Term of Development Twenty (20) years from 6/20/18 Agreement Payment Schedule July 1 and December 31 Year #1--$220,000; or $15,714.29 per cultivation permit issued. Years #2 and #3--$275,000; or $1.9,642.86 per cultivation permit issued Payment Amount Years #4 and #5--$330,000; or $23,571.43 per cultivation permit issued Beginning in Year #4 the Mitigation Fee shall be increased annually based on increases in the Consumer Price Index. Floor Area of Buildings 17,200 s.f. per City Records, respectively At least 30% of the Project's workforce shall consist of Employee Requirements residents of the City. Additionally owner will adhere to the labor standards agreed upon with the United Food and Commercial Workers UFCW Local 1428. VICINITY MAP CASE NUMBER: DA 18-03 LOCATION: 4150 Puente Avenue DATE: June 20, 2018 DA 18-03 FINDINGS OF FACT 1) The development agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because the location of the cannabis distribution business are located within the I -C, Industrial Commercial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 30% of the businesses workforce shall consist of Baldwin Park residents. 2) The development agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. 3) The development agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The development agreement is in conformance with the general area and City as a whole as it is located within the I -C, Industrial Commercial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. The distribution facility is the hub of all RUKLI Activity and as such security is this highest priority. Rukli, Inc. intends to utilize the best available SOP's DA 18-03 and technologies to minimize security risks, thereby minimizing any potential for negative impacts upon the surrounding area and Citywide. Both interior and exterior security will be provided, including video surveillance, sensor cables, and motion detection. 4) The development agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #1 through #15 to the Planning Commission and City Council staff reports dated April 11 and 12, 2018) is consistent with California Government Code Sections 65864-65869.5. DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF BALDWIN PARK AND RUKLI, INC. ARTICLE 1. PARTIES AND DATE. This Government Code Statutory Development Agreement ("Agreement") is intended to replace the previous non -statutory municipal Development Agreement, and is dated June , 2018 for references purposes only and is entered into between (i) the City of Baldwin Park ("City"), a California municipal corporation, and (ii) RUKLI, Inc., a California Corporation ("Owner"). This Agreement shall become effective on the Effective Date defined in Section 3.1.9 below. ARTICLE 2. RECITALS. 2.1 WHEREAS, the City and Rukli, Inc. previously entered into a non -statutory municipal Development Agreement that was not intended to be a Government Code Statutory Development Agreement; and 2.2 WHEREAS, the previous municipal Development Agreement was not promulgated by or through the Government Code and did not contain necessary elements for a Statutory Government Code Development Agreement; and 2.3 WHEREAS, this new Statutory Development Agreement is pursuant to Government Code and is intended to be Statutory Development Agreement under and through Government Code Section 65864, et seq.; and 2.4 WHEREAS, the City is authorized pursuant to Government Code Section 65864 et seq. to enter into binding statutory development agreements with persons having legal or equitable interests in real property for the development of such property; and 2.5 WHEREAS, Owner commenced its efforts to obtain approvals and clearances to be the only distributor allowed to obtain a City of Baldwin Park permit to distribute and transport medical and adult use cannabis in September 2017; and at that time the City determined that the uses authorized in this STATUTORY AGREEMENT were lawfully permitted and authorized to occur on Owner's Property, subject to Owner's acquisition of various entitlements, as discussed herein; and 2.6 WHEREAS, Owner voluntarily enters into this STATUTORY AGREEMENT and after extensive negotiations and proceedings have been taken in accordance with the rules and regulations of the City, Owner has elected to execute this STATUTORY AGREEMENT as it provides Owner with important economic and development benefits; and -1- 2.7 WHEREAS, this STATUTORY AGREEMENT and the Project are consistent with the City's General Plan and Zoning Code and applicable provisions of the City's applicable Zoning Map as of the Agreement Date; and 2.8 WHEREAS, all actions taken and approvals given by the City have been duly taken or approved in accordance with all applicable legal requirements for notice, public hearings, findings, votes, and other procedural matters; and 2.9 WHEREAS, this STATUTORY AGREEMENT will eliminate uncertainty in planning and provide for the orderly development of the Project and/or the Property, ensure progressive installation of necessary improvements, and provide for public services appropriate to the development of the Project; and 2.10 WHEREAS, in implementation of the promulgated state policy to promote private participation in comprehensive planning and to strengthen the public planning process and to reduce the economic risk of development, the City deems the implementation of this STATUTORY AGREEMENT to be in the public interest and intends that the adoption of this STATUTORY AGREEMENT be considered an exercise of the City's police powers to regulate the development of the Property during the Term of this STATUTORY AGREEMENT; and 2.11 WHEREAS, this STATUTORY AGREEMENT is consistent with the public health, safety and welfare needs of the residents of the City and the surrounding region and the City has specifically considered and approved the impact and benefits of the development of the Property in accordance with this STATUTORY AGREEMENT upon the welfare of the region; and 2.12 WHEREAS, Owner intends to develop a Cannabis Distribution Facility pursuant to the Baldwin Park Municipal Code ("BPMC") Chapter 127 and all applicable state laws, rules, and regulations; and 2.13 WHEREAS, concurrently with execution of this STATUTORY AGREEMENT, City acknowledges that Owner has been authorized to be the only business to obtain distribution and transportation permits issued by the City of Baldwin Park to distribute cannabis and cannabis related products. 2.14 WHEREAS, City is entering into development agreements with owners for permits for cultivation and manufacturing of cannabis in the City of Baldwin Park. Multiple cultivation/manufacturing permits have thus far been authorized and City prohibits the sale of cannabis within the City of Baldwin Park so the cannabis must be transported to and sold in cities where it is legal to do so. Owner shall be the exclusive distributor and transporter for the cultivation/manufacturing permit holders within the City of Baldwin Park and City shall condition the cultivation/manufacturing permits on Owner being the exclusive distributor. -2- ARTICLE 3. GENERAL TERMS. 3.1 Definitions and Exhibits. The following terms when used in this STATUTORY AGREEMENT shall be defined as follows: 3.1.1 "Agreement" means this Development Agreement pursuant to Government Code Section 65864 et seq. corporation. 3.1.2 "City" means the City of Baldwin Park, a California municipal 3.1.3 "Days" mean calendar days unless otherwise specified. 3.1.4 INTENTIONALLY BLANK 3.1.5 "Development" In the event that the property does not have a building and needs to be developed the building currently on site will be further developed, then "Development" includes grading, construction or installation of public and private facilities and the right to maintain, repair or reconstruct any private building, structure, improvement or facility after the construction and completion thereof; provided, however, that such maintenance, repair, or reconstruction take place within the Term of this STATUTORY AGREEMENT on the Property. 3.1.6 "Development Approvals" means all permits, licenses, and/or other entitlements for the Development of the Property, including any and all conditions of approval, subject to approval or issuance by the City in connection with Development of the Property. 3.1.7 "Development Approvals" specifically include this STATUTORY AGREEMENT. "Development Approvals" also include both the Existing Development Approvals, if any, and the Subsequent Development Approvals, if any, approved or issued by the City that are consistent with this STATUTORY AGREEMENT. 3.1.8 "Development Plan" means the Existing Development Approvals, if any, and the Existing Land Use Regulations applicable to development of the Property for the Project, as modified and supplemented by Subsequent Development Approvals, if any. 3.1.9 "BPMC" means the City of Baldwin Park Municipal Code. 3.1.10 "Effective Date" means the day this STATUTORY AGREEMENT is approved and adopted signed by the Baldwin Park City Council and signed by the Mayor of Baldwin Park or his designee. 3.1.11 "Existing Development Approvals" If any, it means all Development Approvals approved or issued prior to or on the Effective Date. Existing Development Approvals, if any, include the approvals set forth in Section 3.1.6 and all other approvals which are a matter of public record prior to or on the Effective Date. -3- 3.1.12 "Existing Land Use Regulations" means all Land Use Regulations in effect on the Effective Date. Existing Land Use Regulations include all regulations that are a matter of public record on the Effective Date as they may be modified by the Existing Development Approvals. 3.1.13 "Land Use Regulations" means all ordinances, resolutions and codes adopted by the City governing the development and use of land, including the permitted use of land, the density or intensity of use, subdivision requirements, the maximum height and size of proposed buildings, the provisions for reservation or Dedication of land for public purposes, and the design, improvement and construction and initial occupancy standards and specifications applicable to the Development of the Property. 3.1.14 "Mortgagee" If applicable, means a mortgagee of a mortgage, a beneficiary under a deed of trust or any other security -device lender and its successors - in interest. 3.1.15 "Owner" means RUKLI, Inc. a California S Corporation. 3.1.16 "Processing Fees" means the normal and customary application, filing, plan check, permit fees for land use approvals, design review, tree removal permits, building permits, demolition permits, grading permits, and other permits and entitlements, and inspection fees, which fees are charged to reimburse the City's expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlements are granted or conducted by the City. 3.1.17 "Project" means the Development of the Property contemplated by the Development Plan, as such Development Plan may be further defined, enhanced or modified pursuant to the provisions of this STATUTORY AGREEMENT. The Project shall consist of this STATUTORY AGREEMENT, the Development Plans if any, the application, any and all entitlements, licenses, and permits related to the Project. 3.1.18 "Property" means the real property described in Owner's application and incorporated herein by this reference. Owner may modify the location or locations or add locations to the Property subject to City's written approval and all applicable zoning and distance requirements. 3.1.20.1 "Reasonable" means using due diligence to accomplish a stated objective that the subject party is capable of performing or providing under the circumstances in a manner that is consistent with the intent and objectives of the STATUTORY AGREEMENT. 3.1.19 "Reservations of Authority" means the rights and authority excepted from the assurances and rights provided to Owner under this STATUTORY AGREEMENT and reserved to the City as described in Section 4.4. -4- 3.1.20 "Subsequent Development Approvals" If any, it means all future discretionary approvals and all ministerial Development Approvals required subsequent to the Effective Date in connection with development of the Property, including without limitation, subdivision improvement agreements that require the provision of bonds or other securities. Subsequent Development Approvals, if any occur, include, but are not limited to, all excavation, grading, building, construction, demolition, encroachment or street improvement permits, occupancy certificates, utility connection authorizations, or other permits or approvals necessary, convenient or appropriate for the grading, construction, marketing, use and occupancy of the Project within the Property at such times and in such sequences as Owner may choose consistent with the Development Plan and this STATUTORY AGREEMENT. 3.1.21 "Space" If applicable, shall mean any space or ground, floor or other surface area (whether horizontal or vertical) which is used during the marijuana germination, seedling, vegetative, pre -flowering, flowering, curing and harvesting phases, including without limitation any space used for activities such as growing, planting, seeding, germinating, lighting, warming, cooling, aerating, fertilizing, watering, irrigating, topping, pinching, cropping, curing or drying marijuana or any such space used for storing any cannabis, no matter where such storage may take place or such storage space may be located. 3.1.22 "Subsequent Land Use Regulations" means, any Land Use Regulations defined in Section 3.1.12that are adopted and effective after the Effective Date of this STATUTORY AGREEMENT. 3.2 Documents. The following documents are attached to and, by this reference, are made part of this STATUTORY AGREEMENT: No. 1 — Legal Description of the Property. No. 2 — Map showing Property and its location. No. 3 —Application. 3.3 Binding Effect of STATUTORY AGREEMENT. The Permit, and/or Project and/or Property is hereby made subject expressly to this STATUTORY AGREEMENT. Subject to Owner's receipt of all Development Approvals, if any, relative thereto, the Development of the Property is hereby authorized and shall, except as otherwise provided in this STATUTORY AGREEMENT, be carried out only in accordance with the terms of this STATUTORY AGREEMENT and the Development Plan, if any. In the event of conflict or uncertainty between this STATUTORY AGREEMENT and the Development Plan, the provisions of this STATUTORY AGREEMENT shall control. 3.4 Ownership of Property. Owner represents and covenants that it has a legal or equitable interest in the Property, which has an Assessor's Parcel Number _ and is more particularly described in the application and document "No. 1" in Section 3.2 and incorporated herein. -5- 3.5 Term. The initial term of this STATUTORY AGREEMENT shall be for twenty (20) years commencing as of the Effective Date. 3.6 Automatic Termination. This STATUTORY AGREEMENT shall automatically terminate upon the occurrence of any of the following events: (i) The entry of a final judgment (or a decision on any appeal therefrom) voiding the City's General Plan or any element thereof, which judgment or decision would preclude a cannabis operation on the subject Property, but only if the City is unable to cure such defect in the General Plan or element within one hundred and eighty (180) days from the later of entry of final judgment or decision on appeal. (ii) A change in State law prohibiting the business permitted such as cultivation, manufacturing or distribution of cannabis products. (iii) Failure to pay any fees due the City. 3.6.1 Effect of Termination. Termination of this STATUTORY AGREEMENT shall constitute termination of all land use entitlements approved for the Property. Upon the termination of this STATUTORY AGREEMENT, no party shall have any further right or obligation hereunder except with respect to any obligation to have been performed prior to such termination, or with respect to any default in the performance of the provisions of this STATUTORY AGREEMENT which has occurred prior to such termination, or with respect to any obligations which are specifically and expressly set forth as surviving this STATUTORY AGREEMENT. 3.7 Notices. 3.7.1 Notice Defined. As used in this STATUTORY AGREEMENT, notice includes, without limitation, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. 3.7.2 Written Notice and Delivery. All notices shall be in writing and shall be considered given: (i) when delivered in person to the recipient named below; or (ii) three days after deposit in the United States mail, postage prepaid, addressed to the recipient named below; or (iii) on the date of personal delivery shown in the records of the delivery company after delivery to the recipient named below; or (iv) on the date of delivery by facsimile transmission to the recipient named below if a hard copy of the notice is deposited in the United States mail, postage prepaid, addressed to the recipient named below. All notices shall be addressed as follows: M If to the City: Chief Executive Officer 14403 E. Pacific Avenue Baldwin Park, CA 91706 If to Owner: Sharone "Shaun" Bershatski 569 S. Williams Road. Palm Springs, CA 92264 3.7.3 Address Changes. Either party may, by notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 3.8 Validity of this STATUTORY AGREEMENT. Owner and the City each acknowledge that neither party has made any representations to the other concerning the enforceability or validity of any one or more provisions of this STATUTORY AGREEMENT. The parties acknowledge and agree that neither party shall allege in any administrative or judicial proceeding that the entering into or the performance of any obligations created in this STATUTORY AGREEMENT violates federal or state law, with respect to all federal, state and local statutes, ordinances or regulations in effect as of the Effective Date. 3.9 Fee. Fee means the amount(s) set by the City, negotiated with Owner, to provide City commensurate benefit based on a private benefit conferred upon Owner. Fee shall include City's costs to research cannabis and cannabis laws and regulations, draft cannabis ordinance, conduct public meetings, negotiate development agreements, process applications, and any other acts taken by the City in furtherance of medical and adult commercial use of cannabis. ARTICLE 4. DEVELOPMENT OF THE PROPERTY. 4.1 Right to Develop. Owner shall, subject to the terms of this STATUTORY AGREEMENT, develop the Property with a commercial cannabis facility in accordance with and to the extent of the Development Plan and/or application. The Property shall remain subject to all Subsequent Development Approvals, if any, required to complete the Project as contemplated by the Development Plan and/or application. 4.2 Effect of Agreement on Land Use Regulations. Except as otherwise provided by this STATUTORY AGREEMENT, the rules, regulations and official policies and conditions of approval governing permitted uses of the Property, the density and intensity of use of the Property, the maximum height and size of proposed buildings, and the design, improvement, occupancy and construction standards and specifications applicable to development of the Property shall be the Development Plan and/or application. Provided, however, that in approving tentative subdivision maps, the City may impose ordinary'and necessary dedications for rights-of-way or easements for public access, utilities, water, sewers and drainage, having a nexus with the particular subdivision; provided, further, that the City may impose and will require normal and customary subdivision improvement agreements and commensurate security to secure performance of Owner's obligations thereunder. 4.3 Changes to Project. The parties acknowledge that changes to the Project or Development Approvals may be appropriate and mutually desirable. The City shall act on such applications, if any, in accordance with the Existing Land Use Regulations, subject to the Reservations of Authority, or except as otherwise provided by this STATUTORY AGREEMENT. If approved, any such change in the Existing Development Approvals shall be considered an additional Existing Development Approval. 4.4 Reservations of Authority. Any other provision of this STATUTORY AGREEMENT to the contrary notwithstanding, the Development of the Property shall be subject to subsequently adopted ordinances, resolutions ("Subsequent Land Use Regulations" or sometimes referred to as "Reservation of Authority") on the following topics: (i) Processing Fees imposed by the City to cover the estimated or actual costs to the City of processing applications for Development Approvals or for monitoring compliance with any Development Approvals granted or issued, which fees are charged to reimburse the City's lawful expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlement are granted or conducted by the City. (ii) Procedural regulations relating to hearing bodies, petitions, applications, notices, findings, records, hearings, reports, recommendations, appeals and any other matter of procedure. (iii) Regulations governing engineering and construction standards and specifications including, any and all uniform codes adopted by the State of California and subsequently adopted by the City. (iv) Regulations which may be in conflict with the Development Plan but which are reasonably necessary to protect the public health and safety; provided, however, the following shall apply: (a) That to the extent possible, such regulations shall be applied and construed so as to provide Owner with the rights and assurances provided in this STATUTORY AGREEMENT; (b) That such regulations apply uniformly to all new development projects of the same uses within the City; and (v) Regulations that do not conflict with the Development Plan. The term "do not conflict" means new rules, regulations, and policies which: (a) do not modify the Development Plan, including, without limitation, the permitted land uses, the 10 density or intensity of use, the phasing or timing of Development of the Project, the maximum height and size of proposed buildings on the Property, provisions for Dedication of land for public purposes and Development Exactions, except as expressly permitted elsewhere in this STATUTORY AGREEMENT, and standards for design, development and construction of the Project; (b) do not prevent Owner from obtaining any Subsequent Development Approvals, including, without limitation, all necessary approvals, permits, certificates, and the like, at such dates and under such circumstances as Owner would otherwise be entitled by the Development Plan; or (c) do not prevent Owner from commencing, prosecuting, and finishing grading of the land, constructing public and private improvements, and occupying the Property, or any portion thereof, all at such dates and schedules as Owner would otherwise be entitled to do so by the Development Plan. (vi) The City shall not be prohibited from applying Project Subsequent Land Use Regulations that do not affect permitted uses of the land, density, design, public improvements (including construction standards and specifications) or the rate of development of the Development, nor shall the City be prohibited from denying or conditionally approving any Subsequent Development applications on the basis of such subsequent Land Use Regulations. 4.5 Other Public Agencies. It is acknowledged by the parties that other public agencies not within the control of the City possess authority to regulate aspects of the development of the Property separately from or jointly with the City, and this STATUTORY AGREEMENT does not limit the authority of such other public agencies. The City shall reasonably cooperate with other public agencies processing Development Approvals for the Project. 4.6 Tentative Subdivision Map and Development Approvals Lifespan. The term of any tentative subdivision map shall be in effect for a period of fifteen (15) years, and may be extended pursuant to the provisions of the California Subdivision Map Act (Government Code §§ 66410 et seq.) All Development Approvals shall not expire if Owner commences substantial construction of the Project within one (1) year from the Effective Date of this STATUTORY AGREEMENT. "Substantial Construction" means the issuance of a building permit in furtherance of the Project. 4.7 Satisfaction of Conditions of Approval. Owner shall comply with any and all conditions of approval for any entitlement, permit, or license it receives from the City. 4.8 Subsequent Entitlements. Prior to commencement of construction of the Project, Owner shall be required to submit applications for any and all subsequent entitlements, if any, consistent with the terms and conditions set forth in this STATUTORY AGREEMENT. 4.9 City Records Inspection. Owner acknowledges and agrees that the City is empowered to examine Owner's books and records, including tax returns. The City has the power and authority to examine such books and records at any reasonable time, IIS including but not limited to, during normal business hours. If the City wishes to inspect the areas of the Property, City may do so at any time with no prior notice to Owner. ARTICLE 5. PUBLIC BENEFITS. 5.1 Intent. The parties acknowledge and agree that development of the Property will result in substantial public needs which will not be fully met by the Development Plan and further acknowledge and agree that this STATUTORY AGREEMENT confers substantial private benefits on Owner which should be balanced by commensurate public benefits. Accordingly, the parties intend to provide consideration to the public to balance the private benefits conferred on Owner by providing more fully for the satisfaction of the public needs resulting from the Project. 5.2 The parties acknowledge and agree that the public's need for mitigation and Owner's obligation only commences when the cultivation/manufacturing permit holders commence their operations. Without the commencement of operations by the cultivation/manufacturing permit holders, Owner has nothing to distribute and nothing on which to assess fees. 5.3 For the first year, Owner will pay the City a maximum flat fee in the amount of $220,000 as a Fee. The Fee shall be prorated based on the actual number of the number of licensees that are actually operational and authorized cultivation/manufacturing permit holders. For example, assuming Rukli is distributing for the 19 permit holders, then if only half the permit holders have commenced cultivation/manufacturing, the Fee will be one half or $110,000. 5.4 In year two and year three, Owner shall pay to the City a Fee of $275,000. The proration as set forth in 5.3 shall apply. 5.5 At the beginning of year four and for year five, Owner will pay the City a Fee of $330,000 for years four and five. The proration as set forth in 5.3 shall apply. 5.6 Starting in year four, the Fee shall be increased annually based on increases in the Consumer Price Index. 5.7 The Fee schedule is as follows: the first payment for each year is due for each year on or before July 1 of each year the permit is valid. Therefore, the first fee payment for the first year will be due on July 1, 2018, the second Fee payment for the first year is due on or before December 31, 2018. In years two through five, the Fee payments are due on the same month and day of each respective year while the permit is valid. 5.8 Further, Owner will pay a yearly payment of $50,000 to the City that can be used to pay a part of a police officer's salary and/or benefits. This $50,000 amount will be due at the time the permit is issued. Subsequent annual payments will be due on the permit issuance anniversary date. 5.9 Jobs and Wage Creation. 5.9.1 Local Hiring. Owner agrees to use its reasonable efforts to hire qualified City residents for jobs at the Project. Owner shall also use reasonable efforts to retain the services of qualified contractors and suppliers who are located in the City or who employ a significant number of City residents. At least 30 percent of the Project's workforce shall consist of residents of the City. In addition owner will adhere to the labor standards agreed upon with the United Food and Commercial Workers, (UFCW) Local 1428 related Labor Peace Agreement ie: industry prevailing wages, along with recognized labor friendly health and welfare concessions. Job announcements shall be posted at City Hall, along with proof that the job announcements were advertised in at least two newspapers published, printed or distributed in the City and on various social media sites accessible to the general public. In addition, Owner shall make a good faith effort to advertise job announcements at local job fairs, on local radio and through public agencies and organizations. 5.10 Development Agreement Administrative Fee Deposit. Owner shall be responsible for all of, the City's actual costs associated with processing Development Approvals for the Project including, but not limited to, costs associated with the City's review and processing of the Project, including but not limited to reviewing the Project's entitlements, including all environmental clearance documents, permits, licenses and all documents evidencing compliance with state and local law. As such, Owner must deposit $15,000 with the City for the purpose of reimbursing the City for any associated costs with processing the Project, as detailed above and reimbursing the City for its actual costs incurred in drafting and processing this STATUTORY AGREEMENT. Owner will be liable for the City's actual costs incurred in processing future Development Approval applications. City acknowledges and agrees that this payment is not merely a deposit, but is a cap on the amount of the City's actual costs incurred in processing this STATUTORY AGREEMENT. ARTICLE 6. [RESERVED] ARTICLE 7. REVIEW FOR COMPLIANCE. 7.1 Periodic Review. The City Council shall review this STATUTORY AGREEMENT annually, on or before each anniversary of the Effective Date, in order to ascertain Owner's good faith compliance with this STATUTORY AGREEMENT. During the periodic review, Owner shall be required to demonstrate good faith compliance with all the terms of the STATUTORY AGREEMENT. 7.2 Special Review. The City Council may order a special review of compliance with this STATUTORY AGREEMENT at any time. 7.3 Review Hearing. At the time and place set for the review hearing, Owner shall be given an opportunity to be heard. If the City Council finds, based upon substantial evidence, that Owner has not complied in good faith with the terms or conditions of this STATUTORY AGREEMENT, the City Council may automatically terminate this STATUTORY AGREEMENT notwithstanding any other provision of this STATUTORY AGREEMENT to the contrary, or modify this STATUTORY AGREEMENT -11- and impose such conditions .as are reasonably necessary to protect the interests of the City. The decision of the City Council shall be final, subject only to judicial review. 7.4 Certificate of Agreement Compliance. If, at the conclusion of a periodic or special review, the City Council determines that Owner is in compliance with this STATUTORY AGREEMENT, the City shall issue a Certificate of Agreement Compliance ("Certificate") to Owner stating that after the most recent periodic or special review, and based upon the information known or made known to the City Council, that (i) this STATUTORY AGREEMENT remains in effect and (ii) Owner is not in default. The City shall not be bound by a Certificate if a default existed at the time of the periodic or special review, but was concealed from or otherwise not known to the City Council, regardless of whether or not the Certificate is relied upon by assignees or other transferees or Owner. 7.5 Failure to Conduct Review. The City's failure to conduct a periodic review of this STATUTORY AGREEMENT shall not constitute a breach of this STATUTORY AGREEMENT. 7.6 Cost of Review. The costs incurred by City in connection with the periodic reviews shall be borne by the City. The Owner is not liable for any costs associated with any City periodic review of this STATUTORY AGREEMENT. The Owner is not liable for costs incurred for reviews. ARTICLE 8. DEFAULTS AND REMEDIES. 8.1 Remedies in General. It is acknowledged by the parties that the City would not have entered into this STATUTORY AGREEMENT if it were to be liable in damages. under this STATUTORY AGREEMENT, or with respect to this STATUTORY AGREEMENT or the application thereof, except as hereinafter expressly provided. Subject to extensions of time by mutual consent in writing, failure or delay by either party to perform any term or provision of this STATUTORY AGREEMENT shall constitute a default. In the event of alleged default or breach of any terms or conditions of this STATUTORY AGREEMENT, the party alleging such default or breach shall give the other party not less than thirty (30) days' notice in writing specifying the nature of the alleged default and the manner in which said default may be satisfactorily cured during any such thirty (30) day period, the party charged shall not be considered in default for purposes of termination or institution of legal proceedings. Notwithstanding the foregoing to the contrary, if the alleged default is of such a nature that it cannot be cured within thirty (30) days, the alleged defaulting party shall not be deemed in default as long as such party commences to cure such default within such thirty (30) day period and thereafter diligently prosecutes such cure to completion. In general, each of the parties hereto may pursue any remedy at law or equity available for the breach of any provision of this STATUTORY AGREEMENT through any state court, except that the City shall not be liable in monetary damages, unless expressly provided for in this STATUTORY AGREEMENT, to Owner, to any mortgagee or lender, -12- or to any successors in interest of Owner or mortgagee or lender, or to any other person, and Owner covenants on behalf of itself and all successors in interest to the Property or any portion thereof, not to sue for damages or claim any damages: (i) For any breach of this STATUTORY AGREEMENT or for any cause of action which arises out of this STATUTORY AGREEMENT; or (ii) For the impairment or restriction of any right or interest conveyed or provided under, with, or pursuant to this STATUTORY AGREEMENT, including, without limitation, any impairment or restriction which Owner characterizes as a regulatory taking or inverse condemnation; or (iii) Arising out of or connected with any dispute, controversy or issue regarding the application or interpretation or effect of the provisions of this STATUTORY AGREEMENT. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the exercise by the City of its power of eminent domain. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the grossly negligent or malicious acts of the City and its officials, officers, agents and employees. Nothing herein shall modify or abridge any defenses or immunities available to the City and its employees pursuant to the Government Tort Liability Act and all other applicable statutes and decisional law. Except as set forth in the preceding paragraph relating to eminent domain, Owner's remedies shall be limited to those set forth in this Section 8.1, Section 8.2, and Section 8.3. 8.2 Specific Performance. The parties acknowledge that money damages and remedies at law are inadequate, and specific performance and other non -monetary relief are particularly appropriate remedies for the enforcement of this STATUTORY AGREEMENT and should be available to all parties for the following reasons: (i) Except as provided in Section 8.1, money damages are unavailable against the City as provided in Section 8.1 above. (ii) Due to the size, nature and scope of the Project, it may not be practical or possible to restore the Property to its natural condition once implementation of this STATUTORY AGREEMENT has begun. After such implementation, Owner may be foreclosed from other choices it may have had to use the Property or portions thereof. Owner has invested significant time and resources and performed extensive planning and processing of the Project in agreeing to the terms of this STATUTORY AGREEMENT and will be investing even more significant time and resources in implementing the Project in reliance upon the terms of this STATUTORY AGREEMENT, and it is not possible to determine the sum of money which would adequately compensate Owner for such efforts; the parties acknowledge and agree that any injunctive relief may be ordered on an expedited, priority basis. -13- 8.3 Termination of STATUTORY AGREEMENT for Default of Owner or the City. Either Party may terminate this STATUTORY AGREEMENT only in the event of a default in the performance of a material term of this STATUTORY AGREEMENT and only after providing written notice to the Party of default setting forth the nature of the default and the actions, if any, required by the Party to cure such default and, where the default can be cured, the Party has failed to take such actions and cure such default within sixty (60) days after the effective date of such notice or, in the event that such default cannot be cured within such sixty (60) day period but can be cured within a longer time, has failed to commence the actions necessary to cure such default within such sixty (60) day period and to diligently proceed to complete such actions and cure such default. 8.4 Attorneys' Fees and Costs. In any action or proceeding between the City and Owner brought to interpret or enforce this STATUTORY AGREEMENT, or which in any way arises out of the existence of this STATUTORY AGREEMENT or is based upon any term or provision contained herein, the "prevailing party" in such action or proceeding shall be entitled to recover from the non -prevailing party, in addition to all other relief to which the prevailing party may be entitled pursuant to this STATUTORY AGREEMENT, the prevailing party's reasonable attorneys' fees and litigation costs, in an amount to be determined by the court. The prevailing party shall be determined by the court in accordance with California Code of Civil Procedure Section 1032. Fees and costs recoverable pursuant to this Section 9.4 include those incurred during any appeal from an underlying judgment and in the enforcement of any judgment rendered in any such action or proceeding. 8.5 Owner Default. No building permit shall be issued or building permit application accepted for any structure on the Property after Owner is determined by the City to be in default of the terms and conditions of this STATUTORY AGREEMENT until such default thereafter is cured by Owner or is waived by the City. If the City terminates this STATUTORY AGREEMENT because of Owner's default, then the City shall retain any and all benefits, including but not limited to money or fees received by the City hereunder. One example of a material default by Owner would be the failure to timely pay the Mitigation fee or any other payment or fee required by the City under this STATUTORY AGREEMENT or by virtue of any BPMC. ARTICLE 9. THIRD PARTY LITIGATION. 9.1 General Plan Litigation. The City has determined that this STATUTORY AGREEMENT is consistent with its General Plan. Owner has reviewed the General Plan and concurs with the City's determination. The City shall have no liability under this STATUTORY AGREEMENT or otherwise for any failure of the City to perform under this STATUTORY AGREEMENT, or for the inability of Owner to develop the Property as contemplated by the Development Plan, which failure to perform or inability to develop is as the result of a judicial determination that the General Plan, or portions thereof, are invalid or inadequate or not in compliance with law, or that this STATUTORY AGREEMENT or any of the City's actions in adopting it were invalid, inadequate, or not in compliance with law. Notwithstanding the foregoing, neither party shall contend in any administrative or judicial proceeding that any STATUTORY AGREEMENT or any -14- Development Approval is unenforceable based upon federal, state or local statutes, ordinances or regulations in effect on the Effective Date. 9.2 Hold Harmless Agreement. Owner hereby agrees to, and shall hold City, its elective and appointive boards, commissions, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Owner or Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for Owner or any of Owner's contractors or subcontractors. Owner agrees to and shall defend City and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid operations. 9.3 Indemnification. Owner shall defend, indemnify and hold harmless City and its agents, officers and employees against and from any and all liabilities, demands, claims, actions, lawsuits, government claims or proceedings and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorneys' fees), which any or all of them may suffer, incur, be responsible for or pay out as a result of or in connection with any challenge to the legality, validity or adequacy of any of the following: (i) this STATUTORY AGREEMENT and the concurrent and subsequent permits, licenses and entitlements approved for the Project or Property; (ii) the environmental impact report, if any, mitigated negative declaration, if any, or negative declaration, if any, as the case may be, prepared in connection with the development of the Project or Property; and (iii) the proceedings undertaken in connection with the adoption or approval of any of the above. In the event of any legal or equitable action or other proceeding instituted by any party including but not limited to a third party (including a governmental entity or official) challenging the validity of any provision of this STATUTORY AGREEMENT or any portion thereof as set forth herein, the parties shall mutually cooperate with each other in defense of said action or proceeding and Owner shall pay all of City's legal fees for a lawyer of its choosing. Notwithstanding the above, the City, at is sole option, may tender the complete defense of any third party challenge as described herein. In the event the City elects to contract with special counsel to provide for such a defense, the City shall at its sole discretion be permitted to select special counsel to defend the City, and Owner shall pay all costs related to retention of such counsel. However, the hourly fee of any special counsel selected by the City may not be over $450.00 per hour. 9.4 Environmental Contamination. Owner shall indemnify and hold the City, its officers, agents, and employees free and harmless from any liability, based or asserted, upon any act or omission of the Owner, its officers, agents, employees, subcontractors, predecessors in interest, successors, assigns and independent contractors, excepting any acts or omissions of City as successor to any portions of the Property dedicated or transferred to City by Owner, for any violation of any federal, state -15- or local law, ordinance or regulation relating to industrial hygiene or to environmental conditions on, under or about the Property, including, but not limited to, soil and groundwater conditions, and Owner shall defend, at its expense, including attorneys' fees, the City, its officers, agents and employees in any action based or asserted upon any such alleged act or omission. The City may in its discretion participate in the defense of any such claim, action or proceeding. The provisions of this Section 9.4 do not apply to environmental conditions that predate Owner's ownership or control of the Property or applicable portion; provided, however, that the foregoing limitation shall not operate to bar, limit or modify any of Owner's statutory or equitable obligations as an owner or seller of the Property. 9.5 INTENTIONALLY BLANK 9.6' Accept Reasonable Good Faith Settlement. With respect to Article 9, the City shall not reject any reasonable good faith settlement. Before accepting any such settlement offer, City shall notify Owner of the offer and provide Owner with a copy of the offer. If Owner disagrees with the City's intention to accept the offer, prior to the City's response to any offer, the parties shall meet and confer in order to attempt to resolve the parties' differences. If the City does reject a reasonable, good faith settlement that is acceptable to Owner, Owner may enter into a settlement of the action, as it relates to Owner, and the City shall thereafter defend such action (including appeals) at its own cost and be solely responsible for any judgments rendered in connection with such action. This Section 9.6 applies exclusively to settlements pertaining to monetary damages or damages which are remedial by the payment of monetary compensation. Owner and the City expressly agree that this Section 9.6 does not apply to any settlement that requires an exercise of the City's police powers, limits the City's exercise of its police powers, or affects the conduct of the City's municipal operations. 9.7 Administrative Actions. The parties acknowledge that in the future there could be claims, enforcement actions, requests for information, subpoenas, criminal or civil actions initiated or served by either the Federal Government or the State Government in connection with Owner's development, operation and use of the Property (collectively, "Actions"). The City shall not disclose information and documents to the Federal Government or State Government, its officers, or agents regarding any party to this STATUTORY AGREEMENT absent a grand jury subpoena, civil or administrative subpoena, warrant, discovery request, summons, court order or similar process authorized under law hereinafter called "Governmental Notice". If any Action is brought by either the Federal or State Government, City shall immediately notify Owner of the nature of the Claim including all correspondence or documents submitted to the City. Prior to responding to the Governmental Notice, City shall provide Owner ten (10) days from the date of such notice subpoena or the like to serve and obtain on the City a protective order, or the like, from a court of competent jurisdiction. The City will respond to all Public Records Act requests as required by state law and nothing in this paragraph prevents the City from fulfilling its duties under state law regarding Public Records Act requests. -16- 9.8 Survival. The provisions of Sections 9.1 through 9.7 inclusive, shall survive the termination or expiration of this STATUTORY AGREEMENT, until such time as the uses of the Property established in the Development Plan are permanently terminated. ARTICLE 10. THIRD PARTY LENDERS, ASSIGNMENT & SALE. 10.1 Encumbrances. The parties hereto agree that this STATUTORY AGREEMENT shall not prevent or limit Owner, in any manner, at Owner's sole discretion, from encumbering the Property or any portion thereof or any improvement thereon by any mortgage, deed of trust or other security device securing financing with respect to the Property. 10.2 Lender Requested Modification/Interpretation. The City acknowledges that the lenders providing such financing may request certain interpretations and modifications of this STATUTORY AGREEMENT and agrees upon request, from time to time, to meet with Owner and representatives of such lenders to negotiate in good faith any such request for interpretation or modification. The City will not unreasonably withhold its consent to any such requested interpretation or modification provided such interpretation or modification is consistent with the intent and purposes of this STATUTORY AGREEMENT, provided, further, that any modifications of this STATUTORY AGREEMENT are subject to the provisions of Section 10.5. ARTICLE 11. MISCELLANEOUS PROVISIONS. 11.1 Entire Agreement. This STATUTORY AGREEMENT sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements that are not contained or expressly contained herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this STATUTORY AGREEMENT, provided, however, City at its option may rely on statements by Owner's agents at the public hearings leading to the City's approval of the project or on written documents by Owner's agents that are a part of the public record. 11.2 Severability. If any term, provision, covenant or condition of this STATUTORY AGREEMENT shall be determined invalid, void or unenforceable, by a court of competent jurisdiction, the remainder of this STATUTORY AGREEMENT shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this STATUTORY AGREEMENT. The foregoing notwithstanding, the provision of the public benefits set forth in Article 5, including the payment of the fees set forth therein, are essential elements of this STATUTORY AGREEMENT and the City would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at the City's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. The foregoing notwithstanding, the development rights set forth in Article 4 of this STATUTORY AGREEMENT are -17- essential elements of this STATUTORY AGREEMENT and Owner would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at Owner's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. 11.3 Interpretation and Governing Law. This STATUTORY AGREEMENT and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of California. This STATUTORY AGREEMENT shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this STATUTORY AGREEMENT, since all parties were represented by counsel in the negotiation and preparation hereof. 11.4 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this STATUTORY AGREEMENT. 11.5 Singular and Plural; Gender, and Person. Except where the context requires otherwise, the singular of any word shall include the plural and vice versa, and pronouns inferring the masculine gender shall include the feminine gender and neuter, and vice versa, and a reference to "person" shall include, in addition to a natural person, any governmental entity and any partnership, corporation, joint venture or any other form of business entity. 11.6 Time of Essence. Time is of the essence in the performance of the provisions of this STATUTORY AGREEMENT as to which time is an element. 11.7 Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this STATUTORY AGREEMENT by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party's right to insist and demand strict compliance by the other party with the terms of this STATUTORY AGREEMENT thereafter. 11.8 No Third Party Beneficiaries. The only parties to this STATUTORY AGREEMENT are Owner and the City. This STATUTORY AGREEMENT is made and entered into for the sole protection and benefit of the parties and their successors and assigns. There are no third party beneficiaries and this STATUTORY AGREEMENT is not intended, and shall not be construed, to benefit, or be enforceable by any other person whatsoever. 11.9 Force Majeure. If delays are caused by unforeseen events beyond the control of Owner, such delays will entitle Owner to an extension of time as provided in this Section and Article 7. Such unforeseen events ("Force Majeure") shall mean war, insurrection, acts of God, local, state or national emergencies, third party litigation, strikes and other labor difficulties beyond the party's control, any litigation filed by a third -18- party, any Action initiated by the Federal Government or State Government, or any default by the City hereunder, which Force Majeure event substantially interferes with the development or construction of the Project. 11.10 In the case of a Force Majeure event, any and all time periods referred to in this STATUTORY AGREEMENT shall be extended for a period equal to any delay to the Project caused by any such Force Majeure event; provided, however, that no such time period shall be extended beyond a cumulative total of five (5) years. Extensions of time, when granted, will be based upon the effect of delays on the Project. They will not be granted for: (1) delays of three days or less or (2) for delays due to Owner's inability to obtain financing with respect to the Development of the Project. Owner shall in writing promptly notify Chief Executive Officer upon learning of any such Force Majeure event. The Chief Executive Officer or his or her designee shall ascertain the facts and the extent of the delay and his findings thereon shall be included in Owner's annual monitoring report unless Owner disputes the findings and requests that the period of delay be heard and determined as a part of the annual review process. 11.11 Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the party benefited thereby of the covenants to be performed hereunder by such benefited party. 11.12 Successors in Interest. The permit may not be transferred or sold without City Council approval. The permit may only be transferred to a family member if the current owner(s) are unable to operate the business because of mental incompetence or physical incapacity. The burdens of this STATUTORY AGREEMENT shall be binding upon, and the benefits of this STATUTORY AGREEMENT shall inure to, all successors in interest to the parties to this STATUTORY AGREEMENT. The burdens of the STATUTORY AGREEMENT shall be binding upon, and the benefits of the STATUTORY AGREEMENT shall inure to all successors in interest to the parties to this STATUTORY AGREEMENT. 11.13 Counterparts. This STATUTORY AGREEMENT may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties had executed the same instrument. 11.14 Jurisdiction and Venue. Any action at law or in equity arising under this STATUTORY AGREEMENT or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this STATUTORY AGREEMENT shall be filed and prosecuted in the Superior Court of the County of Los Angeles, State of California, and the parties hereto waive all provisions of federal or state law or judicial decision providing for the filing, removal or change of venue to any other state or federal court, including, without limitation, Code of Civil Procedure Section 394. 11.15 Project as a Private Undertaking. It is specifically understood and agreed by and between the parties hereto that the development of the Project is a private SKI development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this STATUTORY AGREEMENT. No partnership, joint venture or other association of any kind is formed by this STATUTORY AGREEMENT. The only relationship between the City and Owner is that of a government entity regulating the development of private property and the owner of such property. 11.16 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this STATUTORY AGREEMENT and the satisfaction of the conditions of this STATUTORY AGREEMENT. Upon the request of either party at any time, the other party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this STATUTORY AGREEMENT to carry out the intent and to fulfill the provisions of this STATUTORY AGREEMENT or to evidence or consummate the transactions contemplated by this STATUTORY AGREEMENT. 11.17 Eminent Domain. No provision of this STATUTORY AGREEMENT shall be construed to limit or restrict the exercise by the City of its power of eminent domain. 11.18 Agent for Service of Process. In the event Owner is not a resident of the State of California or it is an association, partnership or joint venture without a member, partner or joint venturer, resident of the State of California, or if it is a foreign corporation, then Owner shall file, upon its execution of this STATUTORY AGREEMENT, with the Chief Executive Officer or his or her designee, upon its execution of this STATUTORY AGREEMENT, a designation of a natural person residing in the State of California, giving his or her name, residence and business addresses, as its agent for the purpose of service of process in any court action arising out of or based upon this STATUTORY AGREEMENT, and the delivery to such agent of a copy of any process in any such action shall constitute valid service upon Owner. If for any reason service of such process upon such agent is not feasible, then in such event Owner may be personally served with such process out of the County of Los Angeles and such service shall constitute valid service upon Owner. Owner is amenable to the process so described, submits to the jurisdiction of the Court so obtained, and waives any and all objections and protests thereto. 11.19 Authority to Execute. The person or persons executing this STATUTORY AGREEMENT on behalf of Owner warrants and represents that he/she/they have the authority to execute this STATUTORY AGREEMENT on behalf of his/her/their corporation, partnership or business entity and warrants and represents that he/she/they has/have the authority to bind Owner to the performance of its obligations hereunder. Owner shall each deliver to City on execution of this STATUTORY AGREEMENT a certified copy of a resolution and or minute order of their respective board of directors or appropriate governing body authorizing the execution of this STATUTORY AGREEMENT and naming the officers that are authorized to execute this STATUTORY AGREEMENT on its behalf. Each individual executing this STATUTORY AGREEMENT on behalf of his or her respective company or entity shall represent and warrant that: 51112 (i) The individual is authorized to execute and deliver this STATUTORY AGREEMENT on behalf of that company or entity in accordance with a duly adopted resolution of the company's board of directors or appropriate governing body and in accordance with that company's or entity's articles of incorporation or charter and bylaws or applicable formation documents; and (ii) This STATUTORY AGREEMENT is binding on that company or entity in accordance with its terms; and (iii) The company or entity is a duly organized and legally existing company or entity in good standing; and (iv) The execution and delivery of this STATUTORY AGREEMENT by that company or entity shall not result in any breach of or constitute a default under any mortgage, deed of trust, loan agreement, credit agreement, partnership agreement, or other contract or instrument to which that company or entity is party or by which that company or entity may be bound. 11.20 Nexus/Reasonable Relationship Challenges. Owner consents to, and waives any rights it may have now or in the future to challenge the legal validity of, the conditions, requirements, policies or programs set forth in this STATUTORY AGREEMENT including, without limitation, any claim that they constitute an abuse of the police power, violate substantive due process, deny equal protection of the laws, effect a taking of property without payment of just compensation, or impose an unlawful tax. 11.21 This STATUTORY AGREEMENT when signed and executed by Owner and the Mayor of Baldwin Park supercedes and renders null and void that certain non - statutory municipal Development Agreement executed on or about December 29, 2017. 11.22 No Damages Relief Against City. The parties acknowledge that the City would not have entered into this STATUTORY AGREEMENT had it been exposed to damage claims from Owner, or Owners successors in interest, assigns, partners, or anyone acting on behalf of Owner for any breach thereof. As such, the parties agree that in no event shall Owner, or Owners successors in interest, assigns, partners, or anyone acting on behalf of Owner be entitled to recover damages against City for breach of this STATUTORY AGREEMENT. 11.23 Laws. Owner agrees to comply with all applicable state, regional, and local laws, regulations, polices and rules. In addition, Owner further agrees to comply with all issued entitlements, permits, licenses, including any and all applicable development standards. Specifically, Owner agrees to comply with all applicable provisions of BPMC. 11.24 Compliance with Conditions of Approval. Owner agrees to comply with and fulfill all conditions of approval for any and all entitlement, permits, and/or licenses it receives from the City. All conditions of approval for all entitlements, permits and/or licenses are attached hereto and incorporated herein by this reference. -21- 11.25 The City acknowledges that this STATUTORY AGREEMENT shall be read consistent with any statewide or national regulation of commercial cannabis that is promulgated in the future, either by legislative action or voter approval. In the event national or statewide regulations are promulgated which decriminalize or legalize the adult -use of marijuana for recreational use, this STATUTORY AGREEMENT shall govern the conduct of the property under such future regulations. IN WITNESS WHEREOF, the parties hereto have caused this STATUTORY AGREEMENT to be executed as of the dates written above. CITY OF BALDWIN PARK By: Manuel Lozano, Mayor ATTEST: By: City Clerk APPROVED AS TO FORM: By: Robert N. Tafoya, City Attorney -22- RUKLI, INC. By: President APPROVED AS TO FORM: By: Legal Counsel for RUKLI, INC. ORDINANCE 1412 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH RUKLI, INC. FOR THE DISTRIBUTION OF CANNABIS AT THE REAL PROPERTY LOCATED AT 4150 PUENTE AVENUE (APN: and 8437-022-008) WITHIN THE CITY OF BALDWIN PARK WHEREAS, a Development Agreement with the City of Baldwin Park will be required; and WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on June 13, 2018, to receive comments and consider recommendation to City Council of the proposed Development Agreement; and WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on April 12, 2018; and WHEREAS, the City Council has reviewed the Development Agreement (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement; and WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Ordinance 1412 Page 2 WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on April 12, 2018. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows: ' SECTION 1. In accordance with the provisions of the California Environmental Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects (DA 18-01 through DA 18-15) will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, 'Existing Facilities'. Furthermore each of the locations is proposed within an existing building. SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City's Municipal Code relating to Development Agreements: 1. The Development Agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because both of the locations of the cannabis distribution business are located within the I -C, Industrial Commercial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2. The Development Agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. Ordinance 1412 Page 3 3. The Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The Development Agreement is in conformance with the general area and City as a whole as it is located within the I -C, Industrial Commercial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. The distribution facility is the hub of all RUKLI Activity and as such security is this highest priority. Rukli, Inc. intends to utilize the best available SOP's and technologies to minimize security risks, thereby minimizing any potential for negative impacts upon the surrounding area and Citywide. Both interior and exterior security will be provided, including video surveillance, sensor cables, and motion detection. 4. The Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #2 through #5 to the Planning Commission and City Council staff reports dated June 13 and June 20, 2018) is consistent with California Government Code Sections 65864-65869.5. SECTION 3. The City Council hereby approves and adopts the Development Agreement, in the form as attached hereto as Exhibit "A", and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST: Ordinance 1412 Page 4 ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on , 2018. Thereafter, said Ordinance No. 1412 was duly approved and adopted at a regular meeting of the City Council on , 2018 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK ATTACHMENT #3 DA 18-18 THE GROWN FOLKS, INC. INFORMATIONAL TABLE VICINITY MAP FINDINGS OF FACT DEVELOPMENT AGREEMENT DRAFT ORDINANCE Location 14712 Arrow Hwy. APN: 8414-005-002 Zoning of Subject Location I -C Industrial Commercial Principal Names Steve Chan, Manuel Suarez, Gershom Luh Company Name The Grown Folks, Inc. Term of Development Fifteen (15) years from 6/20/18 Agreement December 31, 2018 and June 30, 2019 for year #1 Payment Schedule Quarterly for Years #2 through #15—Four equal payments. Year #1--$220,000 Years #2 and #3--$275,000 Payment Amount Years #4 and #5--$330,000—The Mitigation Fee is subject to reassessment by the City every five (5) Floor Area of Buildings Approximately 4,800 square feet Employee Requirements At least 20% of the Projects workforce shall consist of residents of the City. VICINITY MAP CASE NUMBER: DA 18-18 LOCATION: 14712 Arrow Highway DATE: June 20, 2018 DA 18-18 FINDINGS OF FACT 1) The development agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because the location of the cannabis cultivation/manufacturing business is located within the I, Industrial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2) The development agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. 3) The development agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The development agreement is in conformance with the general area and City as a whole as it is located within the I, Industrial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. 4) The development agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. DA 18-18 Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #1 through #5 to the Planning Commission and City Council staff reports dated June 13 and June 20, 2018) is consistent with California Government Code Sections 65864-65869.5. DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF BALDWIN PARK AND THE GROWN FOLKS, INC. ARTICLE 1. PARTIES AND DATE. This Government Code Statutory Development Agreement ("STATUTORY AGREEMENT") is dated June , 2018 for references purposes only and is entered into between (i) the City of Baldwin Park ("City"), a California municipal corporation, and (ii) The Grown Folks, Inc. ("Owner"). This STATUTORY AGREEMENT shall become effective on the Effective Date defined in Section 3.1.9 below. I ARTICLE 2. RECITALS. 2.1 WHEREAS, this Statutory Development Agreement is pursuant to Government Code and is intended to be a Statutory Development Agreement under and through Government Code Section 65864 et seq.; and 2.2 WHEREAS, the City is authorized pursuant to Government Code Section 65864 et seq. to enter into binding statutory development agreements with persons having legal or equitable interests in real property for the development of such property; and 2.3 WHEREAS, Owner commenced its efforts to obtain approvals and clearances to cultivate and manufacture medical and adult use cannabis in September 2017; and at that time the City determined that the uses authorized in this STATUTORY AGREEMENT were lawfully permitted and authorized to occur on Owner's Property, subject to Owner's acquisition of various entitlements, as discussed herein; and 2.4 WHEREAS, Owner voluntarily enters into this STATUTORY AGREEMENT and after extensive negotiations and proceedings have been taken in accordance with the rules and regulations of the City, Owner has elected to execute this STATUTORY AGREEMENT as it provides Owner with important economic and development benefits; and 2.5 WHEREAS, this, STATUTORY AGREEMENT and the Project are consistent with the C ity s eneral Plan ancTZoning-Code and-applicableprovisions of City's applicable Zoning Map and the Baldwin Park Municipal Code as of the Agreement Date; and 2.6 WHEREAS, all actions taken and approvals given by the City have been duly taken or approved in accordance with all applicable legal requirements for notice, public hearings, findings, votes, and other procedural matters; and 2.7 WHEREAS, this STATUTORY AGREEMENT will eliminate uncertainty in planning and provide for the orderly development of the Project and/or Property, ensure progressive installation of necessary improvements, and provide for public services appropriate to the development of the Project; and 2.8 WHEREAS, in implementation of the promulgated state policy to promote private participation in comprehensive planning and to strengthen the public planning process and to reduce the economic risk of development, the City deems the implementation of this STATUTORY AGREEMENT to be in the public interest and intends that the adoption of this STATUTORY AGREEMENT be considered an exercise of the City's police powers to regulate the development of the Property during the Term of this STATUTORY AGREEMENT; and 2.9 WHEREAS, this STATUTORY AGREEMENT is consistent with the public health, safety and welfare needs of the residents of the City and the surrounding region and the City has specifically considered and approved the impact and benefits of the development of the Property in accordance with this STATUTORY AGREEMENT upon the welfare of the region; and 2.10 WHEREAS, Owner intends to develop a Cannabis Manufacturing and Cultivation Facility pursuant to the Baldwin Park Municipal Code ("BPMC") Chapter 127 and all applicable state laws, rules, and regulations; and 2.11 WHEREAS, concurrently with execution of this STATUTORY AGREEMENT, City acknowledges that Owner has been authorized to cultivate and manufacture cannabis and cannabis related products at its facility or facilities up to 22,000 square feet. 2.12 WHEREAS, the City entered into a Development Agreement with Rukli, Inc. to be the exclusive distributor of cannabis and cannabis related products in the City of Baldwin Park. The City is entering into development agreements with owners for permits for cultivation and manufacturing of cannabis and cannabis related products in the City of Baldwin Park. The City prohibits the sale of cannabis and cannabis related products within the City of Baldwin Park so the cannabis and cannabis related products must be distributed to and sold in cities where it is legal to do so. Rukli, Inc. shall be the exclusive distributor for the cultivation and/or manufacturing permit holders within the City of Baldwin Park and City conditions the cultivation and/or manufacturing permits on Rukli, Inc. being the exclusive distributor for any permit issued by Baldwin Park for cultivation or ARTICLE 3. GENERAL TERMS. 3.1 Definitions and Exhibits. The following terms when used in this STATUTORY AGREEMENT shall be defined as follows: 3.1.1 "Agreement" means this STATUTORY AGREEMENT pursuant to Government Code Section 65864 et seq. -2- corporation. 3.1.2 "City" means the City of Baldwin Park, a California municipal 3.1.3 "Days" mean calendar days unless otherwise specified. 3.1.4 "Dedicate" means to offer the subject land for dedication and to post sufficient bonds or other security if necessary for the improvements to be constructed including, but not limited to: grading, the construction of infrastructure and public facilities related to the Project whether located within or outside the Property, the construction of buildings and structures, and the installation of landscaping. 3.1.5 "Development" If applicable, includes grading, construction or installation of public and private facilities and the right to maintain, repair or reconstruct any private building, structure, improvement or facility after the construction and completion thereof; provided, however, that such maintenance, repair, or reconstruction take place within the Term of this STATUTORY AGREEMENT on the Property. 3.1.6 "Development Approvals" If applicable, means all other entitlements for the Development of the Property, including any and all conditions of approval, subject to approval or issuance by the City in connection with Development of the Property. "Development Approvals" also include both the Existing Development Approvals and the Subsequent Development Approvals approved or issued by the City that are consistent with this STATUTORY AGREEMENT. 3.1.7 "Development Plan" If applicable, means the Existing Development Approvals and the Existing Land Use Regulations applicable to development of the Property for the Project, as modified and supplemented by Subsequent Development Approvals. 3.1.8 "BPMC" means the City of Baldwin Park Municipal Code. 3.1.9 "Effective Date" means the day this STATUTORY AGREEMENT is approved and adopted by the Baldwin Park City Council and signed by the Mayor of Baldwin Park or his designee. 3.1.10 "Existing Development Approvals" If applicable, means all Development Approvals approved or issued prior to or on the Effective Date. Existing Development Approvals include the approvals set forth in Section 3.1.6 and all other appr_oval_s_which-ate-a matter of public record prior to or on the Effective Date. 3.1.11 "Existing Land Use Regulations" If and where applicable, means all Land Use Regulations in effect on the Effective Date. Existing Land Use Regulations include all regulations that are a matter of public record on the Effective Date as they may be modified by the Existing Development Approvals. 3.1.12 "Land Use Regulations" If and where applicable means all ordinances, resolutions and codes adopted by the City governing the development and use of land, including the permitted use of land, the density or intensity of use, subdivision -3- requirements, the maximum height and size of proposed buildings, the provisions for reservation or Dedication of land for public purposes, and the design, improvement and construction and initial occupancy standards and specifications applicable to the Development of the Property. 3.1.13 "Mortgagee" If applicable, means a mortgagee of a mortgage, a beneficiary under a deed of trust or any other security -device lender and its successors - in interest. 3.1.14 "Owner" means The Grown Folks, Inc., a California corporation. 3.1.15 "Processing Fees" means the normal and customary application, filing, plan check, permit fees for land use approvals, design review, tree removal permits, building permits, demolition permits, grading permits, and other similar permits and entitlements, and inspection fees, which fees are charged to reimburse the City's expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlements are granted or conducted by the City. 3.1.16 "Project" If applicable means the Development of the Property contemplated by the Development Plan, as such Development Plan may be further defined, enhanced or modified pursuant to the provisions of this STATUTORY AGREEMENT. The Project shall consist of this STATUTORY AGREEMENT, the Development Plans, the application, any and all entitlements, licenses, and permits related to the Project. 3.1.17 "Property" means the real property described on in Owner's application and incorporated herein by this reference. Owner may modify the location or locations or add locations to the Property subject to City approval and all applicable zoning and distance requirements. 3.1.18 "Reasonable" means using due diligence to accomplish a stated objective that the subject party is capable of performing or providing under the circumstances in a manner that is consistent with the intent and objectives of the STATUTORY AGREEMENT. 3.1.19 "Reservations of Authority" means the rights and authority excepted from the assurances and rights provided to Owner under this STATUTORY AGR€E-MEN-T-and-reser-ved-to�kie_City-as__describ+ad-in-ection-4._4.-__�_--__ --__—_ _.____ 3.1.20 "Space or Canopy Space" shall mean any space or ground, floor or other surface area (whether horizontal or vertical) which is used during the marijuana germination, seedling, vegetative, pre -flowering, flowering, curing and/or harvesting phases, including without limitation any space used for activities such as growing, planting, seeding, germinating, lighting, warming, cooling, aerating, fertilizing, watering, irrigating, topping, pinching, cropping, curing or drying marijuana or any such space used for storing any cannabis, no matter where such storage may take place or such storage space may be located. -4- 3.1.21 "Subsequent Development Approvals" If applicable, means all future discretionary approvals and all ministerial Development Approvals required subsequent to the Effective Date in connection with development of the Property, including without limitation, subdivision improvement agreements that require the provision of bonds or other securities. Subsequent Development Approvals include, but are not limited to, all excavation, grading, building, construction, demolition, encroachment or street improvement permits, occupancy certificates, utility connection authorizations, or other permits or approvals necessary, convenient or appropriate for the grading, construction, marketing, use and occupancy of the Project within the Property at such times and in such sequences as Owner may choose consistent with the Development Plan and this STATUTORY AGREEMENT. 3.1.22 "Subsequent Land Use Regulations" If applicable means any Land Use Regulations defined in Section 3.1.12 that are adopted and effective after the Effective Date of this STATUTORY AGREEMENT. 3.2 Documents. The following documents are attached to and, by this reference, are made part of this STATUTORY AGREEMENT: No. 1 — Legal Description of the Property. No. 2 — Map showing Property and its location. No. 3 —Application. 3.3 Binding Effect of STATUTORY AGREEMENT. The Property is hereby made subject to this STATUTORY AGREEMENT. Subject to Owner's receipt of all Development Approvals relative thereto, the Development of the Property is hereby authorized and shall, except as otherwise provided in this STATUTORY AGREEMENT, be carried out only in accordance with the terms of this STATUTORY AGREEMENT and the Development Plan, if any. In the event of conflict or uncertainty between this STATUTORY AGREEMENT and the Development Plan, the provisions of this STATUTORY AGREEMENT shall control. 3.4 Ownership of Property. Owner represents and covenants that it has a legal or equitable interest in the Property, which has an Assessor's Parcel Number of 8414- 006-062 and is more particularly described in the application and document "No. 1" in Section 3.2 and incorporated herein. 3.5 Term. The parties agree that the Term of this STATUTORY AGREEMENT shall be fifteen (15) years commencing on the Effective Date subject to the written extension and early termination provisions described in this STATUTORY AGREEMENT. Upon termination of this STATUTORY AGREEMENT, this STATUTORY AGREEMENT shall be deemed terminated and of no further force and effect, except terms that are expressly stated in this STATUTORY AGREEMENT to survive termination without the need of further documentation from the parties hereto. The STATUTORY AGREEMENT's Fee is subject to renegotiation after the first term, and every five year term thereafter. -5- 3.5.1 Term Extension. This STATUTORY AGREEMENT may only be extended by mutual agreement of City and Owner in writing and signed by Owner and the Mayor of Baldwin Park. If the Mayor of Baldwin Park does not sign the agreement or renegotiated agreement any such agreement is null and void. 3.6 Automatic Termination. This STATUTORY AGREEMENT shall automatically terminate upon the occurrence of any of the following events: (i) Expiration of the Term of this STATUTORY AGREEMENT as set forth in Section 3.5; (ii) The entry of a final judgment (or a decision on any appeal therefrom) voiding the City's General Plan or any element thereof, which judgment or decision would preclude development of the Project, but only if the City is unable to cure such defect in the General Plan or element within one hundred and eighty (180) days from the later of entry of final judgment or decision on appeal. (iii) Failure to timely pay the Fee or Fees. Failure to timely pay the $50,000 towards the policy salary or benefits. Failure to pay any fees due to the City under this STATUTORY AGREEMENT. 3.6.1 Effect of Termination. Termination of this STATUTORY AGREEMENT shall constitute termination of all land use entitlements and permits approved for the Owner and/or the Property. Upon the termination of this STATUTORY AGREEMENT, no party shall have any further right or obligation hereunder except with respect to any obligation to have been performed prior to such termination, or with respect to any default in the performance of the provisions of this STATUTORY AGREEMENT which has occurred prior to such termination, or with respect to any obligations which are specifically and expressly set forth as surviving this STATUTORY AGREEMENT. 3.7 Notices. 3.7.1 Notice Defined. As used in this STATUTORY AGREEMENT, notice includes, without limitation, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. 3.7.2 Written Notice and Delivery. All notices shall be in writing and shall (i) when delivered in person to the recipient named below; or (ii) three days after deposit in the United States mail, postage prepaid, addressed to the recipient named below; or (iii) on the date of personal delivery shown in the records of the delivery company after delivery to the recipient named below; or 0 (iv) on the date of delivery by facsimile transmission to the recipient named below if a hard copy of the notice is deposited in the United States mail, postage prepaid, addressed to the recipient named below. All notices shall be addressed as follows: If to the City: Chief Executive Officer 14403 E. Pacific Avenue Baldwin Park, CA 91706 If to Owner: Steve Chan 14712 Arrow Highway Baldwin Park, CA 91706 3.7.3 Address Changes. Either party may, by notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 3.8 Validity of this STATUTORY AGREEMENT. Owner and the City each acknowledge that neither party has made any representations to the other concerning the enforceability or validity of any one or more provisions of this STATUTORY AGREEMENT. The parties acknowledge and agree that neither party shall allege in any administrative or judicial proceeding that the entering into or the performance of any obligations created in this STATUTORY AGREEMENT violates federal or state law, with respect to all federal, state and local statutes, ordinances or regulations in effect as of the Effective Date. 3.9 Fee. Fee means the amount(s) set by the City, negotiated with Owner, to provide City commensurate benefit based on a private benefit conferred upon Owner. Fee shall include City's cost to research cannabis and cannabis laws and regulations, draft cannabis ordinance, conduct public meetings, negotiate development agreements, process applications, and any other acts taken by the City in furtherance of medical and adult commercial use of cannabis. ARTICLE 4. DEVELOPMENT OF THE PROPERTY. 4.1 Right to Develop. Owner shall, subject to the terms of this STATUTORY AGREEMENT, develop the Property with a commercial cannabis facility in accordance _.... with--and-to-the-extent-of_the Development Plan_ andlor-p-plication_ T_he_P-, per-ty-hall remain subject to all Subsequent Development Approvals required to complete the Project as contemplated by the Development Plan and/or application. 4.2 Effect of STATUTORY AGREEMENT on Land Use Regulations. Except as otherwise provided by this STATUTORY AGREEMENT, the rules, regulations and official policies and conditions of approval governing permitted uses of the Property, the density and intensity of use of the Property, the maximum height and size of proposed buildings, and the design, improvement, occupancy and construction standards and specifications applicable to development of the Property shall be the Development Plan and/or -7- application. Provided, however, that in approving tentative subdivision maps, the City may impose ordinary and necessary dedications for rights-of-way or easements for public access, utilities, water, sewers and drainage, having a nexus with the particular subdivision; provided, further, that the City may impose and will require normal and customary subdivision improvement agreements and commensurate security to secure performance of Owner's obligations thereunder. 4.3 Changes to Project. The parties acknowledge that changes to the Project or Development Approvals may be appropriate and mutually desirable. The City shall act on such applications, if any, in accordance with the Existing Land Use Regulations, subject to the Reservations of Authority, or except as otherwise provided by this STATUTORY AGREEMENT. If approved, any such change in the Existing Development Approvals shall be considered an additional Existing Development Approval. 4.4 Reservations of Authority. Any other provision of this STATUTORY AGREEMENT to the contrary notwithstanding, the Development of the Property shall be subject to subsequently adopted ordinances, resolutions ("Subsequent Land Use Regulations" or sometimes referred to as "Reservation of Authority") on the following topics: (i) Processing Fees imposed by the City to cover the estimated or actual costs to the City of processing applications for Development Approvals or for monitoring compliance with any Development Approvals granted or issued, which fees are charged to reimburse the City's lawful expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlement are granted or conducted by the City. (ii) Procedural regulations relating to hearing bodies, petitions, applications, notices, findings, records, hearings, reports, recommendations, appeals and any other matter of procedure. (iii) Regulations governing engineering and construction standards and specifications including, any and all uniform codes adopted by the State of California and subsequently adopted by the City. (iv) Regulations which may be in conflict with the Development Plan but which are reasonably necessary to protect the public health and safety; provided, - — -however, the -fol lowing, shad -apply: (a) That to the extent possible, such regulations shall be applied and construed so as to provide Owner with the rights and assurances provided in this STATUTORY AGREEMENT; (b) That such regulations apply uniformly to all new development projects of the same uses within the City; and (v) Regulations that do not conflict with the Development Plan. The term "do not conflict" means new rules, regulations, and policies which: (a) do not modify the Development Plan, including, without limitation, the permitted land uses, the density or intensity of use, the phasing or timing of Development of the Project, the maximum height and size of proposed buildings on the Property, provisions for Dedication of land for public purposes and Development Exactions, except as expressly permitted elsewhere in this STATUTORY AGREEMENT, and standards for design, development and construction of the Project; (b) do not prevent Owner from obtaining any Subsequent Development Approvals, including, without limitation, all necessary approvals, permits, certificates, and the like, at such dates and under such circumstances as Owner would otherwise be entitled by the Development Plan; or (c) do not prevent Owner from commencing, prosecuting, and finishing grading of the land, constructing public and private improvements, and occupying the Property, or any portion thereof, all at such dates and schedules as Owner would otherwise be entitled to do so by the Development Plan. (vi) The City shall not be prohibited from applying Project Subsequent Land Use Regulations that do not affect permitted uses of the land, density, design, public improvements (including construction standards and specifications) or the rate of development of the Development, nor shall the City be prohibited from denying or conditionally approving any Subsequent Development applications on the basis of such subsequent Land Use Regulations. 4.5 Other Public Agencies. It is acknowledged by the parties that other public agencies not within the control of the City possess authority to regulate aspects of the development of the Property separately from or jointly with the City, and this STATUTORY AGREEMENT does not limit the authority of such other public agencies. The City shall reasonably cooperate with other public agencies processing Development Approvals for the Project. 4.6 Tentative Subdivision Map and Development Approvals Lifespan. The term of any tentative subdivision map shall be in effect for a period of fifteen (15) years, and may be extended pursuant to the provisions of the California Subdivision Map Act (Government Code §§ 66410 et seq.) All Development Approvals shall not expire if Owner commences substantial construction of the Project within one (1) year from the Effective Date of this STATUTORY AGREEMENT. "Substantial Construction" means the issuance of a building permit in furtherance of the Project. 4.7 Satisfaction of Conditions of Approval. Owner shall comply with any and all _-con-ditioTm-of- rovai-for-a entitlement;-permit,-or-ticense-it-receives-from-tire--Ei 4.8 Subsequent Entitlements. Prior to commencement of construction of the Project, Owner shall be required to submit applications for any and all subsequent entitlements, if any, consistent with the terms and conditions set forth in this STATUTORY AGREEMENT. 4.9 City Records Inspection. Owner acknowledges and agrees that the City is empowered to examine Owner's books and records, including tax returns. The City has IT the power and authority to examine such books and records at any reasonable time, including but not limited to, during normal business hours. If the City wishes to inspect the areas of the Property where the cannabis is being cultivated or manufactured, City may do so at any time with no prior notice to Owner. In addition, City agrees that all of its employees or agents which enter the cultivation, manufacturing, and curing areas shall follow all of the policies and guidelines imposed on Owner's employees, including without limitation, the wearing of any clothing or equipment to insure that no pests or impurities shall enter the cultivation and curing areas. ARTICLE 5. PUBLIC BENEFITS. 5.1 Intent. The parties acknowledge and agree that development of the Property will result in substantial public needs which will not be fully met by the Development Plan and further acknowledge and agree that this STATUTORY AGREEMENT confers substantial private benefits on Owner which should be balanced by commensurate public benefits. Accordingly, the parties intend to provide consideration to the public to balance the private benefits conferred on Owner by providing more fully for the satisfaction of the public needs resulting from the Project. 5.2 For the first year, Owner will pay the City a total of $220,000 as a Fee. This fee is calculated based on $10.00 a square foot of permit space and a permit which allows up to 22,000 sq. feet, among other factors. 5.3 In year two and year three, the Fee will increase to $12.50 per sq. foot for a total of $275,000 per year, among other factors. 5.4 At the beginning of year four and year five, Owner will pay a Fee of $15.00 per sq. foot for a total of $330,000 per year. 5.5 The Fee schedule is as follows: The first Fee payment is due 6 months after this STATUTORY AGREEMENT is signed by the Mayor of Baldwin Park. The second and last payment for the first year is due 6 months after the first payment. For years 2 through 15, the Fee schedule is as follows: divide the total Fee for the respective year into four and make four equal payments due at the end of each quarter. If Owner and City cannot agree to a new Fee or Fees by December 22, 2022, this STATUTORY AGREEMENT will automatically terminate on December 23, 2022. 5.6 The Fee is subject to reassessment by the City every five years. At the end -- — _of-year-five-,the-City_wiu_ set --a new-. Fee._which_wi1I .be- applied, n -years 6-through--lQ�At ----- the end of year 10, the City will set new Fee which will be applied in years 11 through 15. No one factor is dispositive in the City's determination of the new Fee. The Cannabis permit will expire at the close of the 15th year and will require the Owner to reapply with the City for a new permit. 5.7 Further, Owner will pay a yearly payment of $50,000 each year to the City that can be used to mitigate the impact of the cannabis business on the City and its resources which includes but is not limited to, to use to pay a part of a police officer's salary and/or benefits. This $50,000 amount will be due at the time the permit is issued. -10- Subsequent annual payments will be due on the permit issuance anniversary date. This payment is due within thirty (30) days of issuance of the permit and thereafter on the anniversary of the issuance of the permit. 5.8 Jobs and Wage Creation. 5.8.1 Local Hiring. Owner agrees to use its reasonable efforts to hire qualified City residents for jobs at the Project. Owner shall also use reasonable efforts to retain the services of qualified contractors and suppliers who are located in the City or who employ a significant number of City residents. At least 20 percent of the Proiect's workforce shall consist of residents of the City. Job announcements shall be posted at City Hall, along with proof that the job announcements were advertised in at least two newspapers published, printed or distributed in the City and on various social media sites accessible to the general public. In addition, Owner shall make a good faith effort to advertise' job announcements at local job fairs and on local radio 5.9 Development Agreement Administrative Fee Deposit. Owner shall be responsible for all of the City's actual costs associated with processing Development Approvals for the Project including, but not limited to, costs associated with the City's review and processing of the Project, including but not limited to reviewing the Project's entitlements, including all environmental clearance documents, permits, licenses and all documents evidencing compliance with state and local law. As such, upon issuance of its permit, Owner must deposit $15,000 with the City for the purpose of reimbursing the City for any associated costs with processing the Project, as detailed above and reimbursing the City for its actual costs incurred in drafting and processing this STATUTORY AGREEMENT. Owner will be liable for the City's actual costs incurred in processing future Development Approval applications. City acknowledges and agrees that this payment is not merely a deposit, but is a cap on the amount of the City's actual costs incurred in processing this STATUTORY AGREEMENT. ARTICLE 6. DISTRIBUTION AND TRANSPORTATION 6.1 Transportation of Cannabis. All pick ups and drop offs of cannabis and cannabis products into and out of the City of Baldwin Park shall be by the exclusive distributor, Rukli, Inc., or such other company should Rukli, Inc. no longer hold that right. Owner shall not, on its own or through any person or entity, arrange for pick ups or drop offs of cannabis or cannabis products into or out of the City of Baldwin Park for any purpose, except by the exclusive distributor. 6.2 Distribution of Cannabis. Owner shall distribute its cannabis and cannabis products only through the City's exclusive distributor. Owner shall cooperate fully with the City's exclusive distributor regarding the accounting for product, revenue and tax collection. 6.3 Owner and the City's exclusive distributor shall reach their own agreement regarding fees for the exclusive distributor's services. -11- ARTICLE 7. REVIEW FOR COMPLIANCE. 7.1 Periodic Review. The City Council shall review this STATUTORY AGREEMENT annually, on or before each anniversary of the Effective Date, in order to ascertain Owner's good faith compliance with this STATUTORY AGREEMENT. During the periodic review, Owner shall be required to demonstrate good faith compliance with all the terms of the STATUTORY AGREEMENT. 7.2 Special Review. The City Council may order a special review of compliance with this STATUTORY AGREEMENT at any time. 7.3 Review Hearing. At the time and place set.for the review hearing, Owner shall be given an opportunity to be heard. If the City Council finds, based upon substantial evidence, that Owner has not complied in good faith with the terms or conditions of this STATUTORY AGREEMENT, the City Council may automatically terminate this STATUTORY AGREEMENT notwithstanding any other provision of this STATUTORY AGREEMENT to the contrary, or modify this STATUTORY AGREEMENT and impose such conditions as are reasonably necessary to protect the interests of the City. The decision of the City Council shall be final, subject only to judicial review. 7.4 Certificate of Agreement Compliance. If, at the conclusion of a periodic or special review, the City Council determines that Owner is in compliance with this STATUTORY AGREEMENT, the City shall issue a Certificate of Agreement Compliance ("Certificate") to Owner stating that after the most recent periodic or special review, and based upon the information known or made known to the City Council, that (i) this STATUTORY AGREEMENT remains in effect and (ii) Owner is not in default. The City shall not be bound by a Certificate if a default existed at the time of the periodic or special review, but was concealed from or otherwise not known to the City Council, regardless of whether or not the Certificate is relied upon by assignees or other transferees or Owner. 7.5 Failure to Conduct Review. The City's failure to conduct a periodic review of this STATUTORY AGREEMENT shall not constitute a breach of this STATUTORY AGREEMENT. 7.6 Cost of Review. The costs incurred by City in connection with the periodic reviews shall be borne by the City. The Owner is not liable for any costs associated with any City periodic review of this STATUTORY AGREEMENT. The Owner is not liable for costs incurred for reviews. ARTICLE 8. DEFAULTS AND REMEDIES. 8.1 Remedies in General. It is acknowledged by the parties that the City would not have entered into this STATUTORY AGREEMENT if it were to be liable in damages under this STATUTORY AGREEMENT, or with respect to this STATUTORY AGREEMENT or the application thereof, except as hereinafter expressly provided. Subject to extensions of time by mutual consent in writing, failure or delay by either party to perform any term or provision of this STATUTORY AGREEMENT shall constitute a default. In the event of alleged default or breach of any terms or conditions of this -12- STATUTORY AGREEMENT, the party alleging such default or breach shall give the other party thirty (30) days' notice in writing specifying the nature of the alleged default and the manner in which said default may be satisfactorily cured during any such thirty (30) day period, the party charged shall not be considered in default for purposes of termination or institution of legal proceedings. In general, each of the parties hereto may pursue any remedy at law or equity available for the breach of any provision of this STATUTORY AGREEMENT through any state court, except that the City shall not be liable in monetary damages, unless expressly provided for in this STATUTORY AGREEMENT, to Owner, to any mortgagee or lender, or to any successors in interest of Owner if successors in interest are permitted under this STATUTORY AGREEMENT or mortgagee or lender, or to any other person, and Owner covenants on behalf of itself and all successors in interest, if successors in interest are permitted under this STATUTORY AGREEMENT, to the Property or any portion thereof, not to sue for damages or claim any damages: (i) For any breach of this STATUTORY AGREEMENT or for any cause of action which arises out of this STATUTORY AGREEMENT; or (ii) For the impairment or restriction of any right or interest conveyed or provided under, with, or pursuant to this STATUTORY AGREEMENT, including, without limitation, any impairment or restriction which Owner characterizes as a regulatory taking or inverse condemnation; or (iii) Arising out of or connected with any dispute, controversy or issue regarding the application or request for a permit for cultivation, manufacturing and/or distribution or interpretation or effect of the provisions of this STATUTORY AGREEMENT. Owner hereby agrees to waive and/or release the City of Baldwin Park for any claim or claims or cause of action, not specifically and expressly reserved herein, which Owner may have at the time of execution of this STATUTORY AGREEMENT relating to any application to the City of Baldwin Park including but not limited to, any application for any type of distribution, cultivation or manufacturing permit, any application for any distribution, cultivation or manufacturing rights, or any application for any distribution, cultivation or manufacturing license from the City of Baldwin Park. CALIFORNIA CIVIL CODE SECTION 1542 ___T he_ caner expressly___acknowledgesr_ that this STATUTORY AGREEMENT is intended to include in its effect, a waiver without limitation, of all claims or causes of actions which have arisen and of which each side knows or does not know, should have known, had reason to know or suspects to exist in their respective favor at the time of execution hereof, that this STATUTORY AGREEMENT contemplates the extinguishment of any such Claim or Claims. The Owner specifically acknowledges and waives and releases the rights granted to Owner under California Civil Code Section 1542, which states as follows: "A general release does not extend to claims which the creditor does not -13- know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor." By expressly waiving the rights granted to Owner under California Civil Code Section 1542, the Owner represents that they understand. and acknowledge that if they have suffered any injury, damage as a result of the application for or request for any permit from the City of Baldwin Park and (i) they are not presently aware of any damage or injury, or (ii) any damage or injury has not yet manifested itself, any claims for any such damage or injury are forever released and discharged. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the exercise by the City of its power of eminent domain. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the grossly negligent or malicious acts of the City and its officials, officers, agents and employees. Nothing herein shall modify or abridge any defenses or immunities available to the City and its employees pursuant to the Government Tort Liability Act and all other applicable statutes and decisional law. Except as set forth in the preceding paragraph relating to eminent domain, Owner's remedies shall be limited to those set forth in this Section 8.1, Section 8.2, and Section 8.3. 8.2 Specific Performance. The parties acknowledge that money damages and remedies at law are inadequate, and specific performance and other non -monetary relief are particularly appropriate remedies for the enforcement of this STATUTORY AGREEMENT and should be available to all parties for the following reasons: (i) Except as provided in Section 8.1, money damages are unavailable against the City as provided in Section 8.1 above. (ii) Due to the size, nature and scope of the Project, it may not be practical or possible to restore the Property to its natural condition once implementation of this STATUTORY AGREEMENT has begun. After such implementation, Owner may be foreclosed from other choices it may have had to use the Property or portions thereof. Owner has invested significant time and resources and performed extensive planning and processing of the Project in agreeing to the terms of this STATUTORY AGREEMENT and will -be -investing -even- more-signifieant-tim e-and-resourGe-&-in-irriplementing--the -Project-in- reliance upon the terms of this STATUTORY AGREEMENT, and it is not possible to determine the sum of money which would adequately compensate Owner for such efforts; the parties acknowledge and agree that any injunctive relief may be ordered on an expedited, priority basis. 8.3 Termination of Agreement for Default of the City Owner may terminate this STATUTORY AGREEMENT only in the event of a default by the City in the performance of a material term of this STATUTORY AGREEMENT and only after providing written -14- notice to the City of default setting forth the nature of the default and the actions, if any, required by the City to cure such default and, where the default can be cured, the City has failed to take such actions and cure such default within sixty (60) days after the effective date of such notice or, in the event that such default cannot be cured within such sixty (60) day period but can be cured within a longer time, has failed to commence the actions necessary to cure such default within such sixty (60) day period and to diligently proceed to complete such actions and cure such default. 8.4 Attorneys' Fees and Costs. In any action or proceeding between the City and Owner brought to interpret or enforce this STATUTORY AGREEMENT, or which in any way arises out of the existence of this STATUTORY AGREEMENT or is based upon any term or provision contained herein, the "prevailing party" in such action or proceeding shall be entitled to recover from the non -prevailing party, in addition to all other relief to which the prevailing party may be entitled pursuant to this STATUTORY AGREEMENT, the prevailing party's reasonable attorneys' fees and litigation costs, in an amount to be determined by the court. The prevailing party shall be determined by the court in accordance with California Code of Civil Procedure Section 1032. Fees and costs recoverable pursuant to this Section 9.4 include those incurred during any appeal from an underlying judgment and in the enforcement of any judgment rendered in any such action or proceeding. 8.5 Owner Default. No building permit shall be issued or building permit application accepted for any structure on the Property after Owner is determined by the City to be in default of the terms and conditions of this STATUTORY AGREEMENT until such default thereafter is cured by Owner or is waived by the City. If the City terminates this STATUTORY AGREEMENT because of Owner's default, then the City shall retain any and all benefits, including money or land received by the City hereunder. ARTICLE 9. THIRD PARTY LITIGATION. 9.1 General Plan Litigation. The City has determined that this STATUTORY AGREEMENT is consistent with its General Plan. Owner has reviewed the General Plan and concurs with the City's determination. The City shall have no liability under this STATUTORY AGREEMENT or otherwise for any failure of the City to perform under this STATUTORY AGREEMENT, or for the inability of Owner to develop the Property as contemplated by the Development Plan, which failure to perform or inability to develop is as the result of a :judicial determination that the General Plan, or portions thereof, are invalid or inadequate or not in compliance with law, or that this STATUTORY AGREEMENT-or-any-of-the-City's--aetfons-in -adopting--it-were-invalid;--in-adegaate, -or- not - —in compliance with law. Notwithstanding the foregoing, neither party shall contend in any administrative or judicial proceeding that the STATUTORY AGREEMENT or any Development Approval is unenforceable based upon federal, state or local statutes, ordinances or regulations in effect on the Effective Date. 9.2 Hold Harmless Agreement. Owner hereby agrees to, and shall hold City, its elective and appointive boards, commissions, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including -15- death, as well as from claims for property damage which may arise from Owner or Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for Owner or any of Owner's contractors or subcontractors. Owner agrees to and shall defend City and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid operations. 9.3 Indemnification. Owner shall defend, indemnify and hold harmless City and defend its agents, officers and employees against and from any and all liabilities, demands, lawsuits, claims, government claims, actions or proceedings and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorneys' fees), which the City and its City Council members may suffer, incur, be responsible for or pay out as a result of or in connection with any challenge to the legality, validity or adequacy of any of the following: (i) this STATUTORY AGREEMENT and the concurrent and subsequent permits, licenses and entitlements approved for the Project or Property; (ii) if applicable, the environmental impact report, mitigated negative declaration or negative declaration, as the case may be, prepared in connection with the development of the Property; and (iii) the proceedings or procedure undertaken in connection with the adoption or approval of any permit or any of the above. In the event of any legal or equitable action or other proceeding instituted by anyone against the City or its City Council, any third party (including a governmental entity or official) challenging the validity of any provision of this STATUTORY AGREEMENT or procedure upon which the permit was issued, or any portion thereof as set forth herein, the parties shall mutually cooperate with each other in defense of said action or proceeding. Notwithstanding the above, the City, at is sole option, may tender to Owner and Owner agrees to accept any such tender of the complete defense of any third party challenge as described herein. In the event the City elects to contract with special counsel to provide for such a defense, the City may do so in its sole discretion and Owner will be required to pay the defense costs of the City as the costs are incurred. Owner agrees to pay any and all attorney's fees or retainer regarding the selection of counsel, and Owner shall pay all costs and all attorneys' fees related to retention of such counsel. 9.4 Environmental Contamination. Owner shall indemnify and hold the City, its officers, agents, and employees free and harmless from any liability, based or asserted, upon any act or omission of the Owner, its officers, agents, employees, suGcon ractors, predecessors in interest, successors, assigns and independent contractors, excepting any acts or omissions of City as successor to any portions of the Property dedicated or transferred to City by Owner, for any violation of any federal, state- or local law, ordinance or regulation relating to industrial hygiene or to environmental conditions on, under or about the Property, including, but not limited to, soil and groundwater conditions, and Owner shall defend, at its expense, including attorneys' fees, the City, its officers, agents and employees in any action based or asserted upon any such alleged act or omission. The City may in its discretion participate in the defense of any such claim, action or -16- proceeding. The provisions of this Section 9.4 do not apply to environmental conditions that predate Owner's ownership or control of the Property or applicable portion; provided, however, that the foregoing limitation shall not operate to bar, limit or modify any of Owner's statutory or equitable obligations as an owner or seller of the Property. 9.5 The City May Choose its Own Counsel. With respect to Sections 9.1 through 9.4, the City reserves the right to select its own special counsel or otherwise engages special counsel to defend the City hereunder, which fees will be paid by Owner. 9.6 Accept Reasonable Good Faith Settlement. With respect to Article 9, the City shall not reject any reasonable good faith settlement. Before accepting any such settlement offer, City shall notify Owner of the offer and provide Owner with a copy of the offer. If Owner disagrees with the City's intention to accept the offer, prior to the City's response to any offer, the parties shall meet and confer in order to attempt to resolve the parties' differences. If the City does reject a reasonable, good faith settlement that is acceptable to Owner, Owner may enter into a settlement of the action, as it relates to Owner, and the City shall thereafter defend such action (including appeals) at its own cost and be solely responsible for any judgments rendered in connection with such action. This Section 9.6 applies exclusively to settlements pertaining to monetary damages or damages which are remedial by the payment of monetary compensation. Owner and the City expressly agree that this Section 9.6 does not apply to any settlement that requires an exercise of the City's police powers, limits the City's exercise of its police powers, or affects the conduct of the City's municipal operations. 9.7 Administrative Actions. The parties acknowledge that in the future there could be claims, enforcement actions, requests for information, subpoenas, criminal or civil actions initiated or served by either the Federal Government or the State Government in connection with Owner's development, operation and use of the Property (collectively, "Actions"). The City shall not disclose information and documents to the Federal Government or State Government, its officers, or agents regarding any party to this agreement absent a grand jury subpoena, civil or administrative subpoena, warrant, discovery request, summons, court order or similar process authorized under law hereinafter called "Governmental Notice". If any Action is brought by either the Federal or State Government, City shall immediately notify Owner of the nature of the Claim including all correspondence or documents submitted to the City. Prior to responding to the Governmental Notice, City shall provide Owner ten (10) days from the date of such notice subpoena or the like to serve and obtain on the City a protective order, or the like, from a court of competent jurisdiction. 9.8 Survival. The provisions of Sections 9.1 through 9.7 inclusive, shall survive the termination or expiration of this STATUTORY AGREEMENT, until such time as the uses of the Property established in the Development Plan are permanently terminated. ARTICLE 10. THIRD PARTY LENDERS, ASSIGNMENT & SALE. 10.1 Encumbrances. The parties hereto agree that this STATUTORY AGREEMENT shall not prevent or limit Owner, in any manner, at Owner's sole discretion, -17- from encumbering the Property or any portion thereof or any improvement thereon by any mortgage, deed of trust or other security device securing financing with respect to the Property. 10.2 Lender Requested Modification/Interpretation. The City acknowledges that the lenders providing such financing may request certain interpretations and modifications of this STATUTORY AGREEMENT and agrees upon request, from time to time, to meet with Owner and representatives of such lenders to negotiate in good faith any such request for interpretation or modification. The City will not unreasonably withhold its consent to any such requested interpretation or modification provided such interpretation or modification is consistent with the intent and purposes of this STATUTORY AGREEMENT and as long as such requests do not minimize, reduce, curtail, negate or in any way limit City's rights under this STATUTORY AGREEMENT. ARTICLE 11: MISCELLANEOUS PROVISIONS. 11.1 Entire Agreement. This STATUTORY AGREEMENT sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements that are not contained or expressly contained herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this STATUTORY AGREEMENT, provided, however, City at its option may rely on statements by Owner's agents at the public hearings leading to the City's approval of the project or on written documents by Owner's agents that are a part of the public record. 11.2 Severability. If any term, provision, covenant or condition of this STATUTORY AGREEMENT shall be determined invalid, void or unenforceable, by a court of competent jurisdiction, the remainder of this STATUTORY AGREEMENT shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this STATUTORY AGREEMENT. The foregoing notwithstanding, the provision of the public benefits set forth in Article 5, including the payment of the fees set forth therein, are essential elements of this STATUTORY AGREEMENT and the City would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at the City's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. The foregoing notwithstanding, the _developn ent-rights-set-forth-in-Articte-4 of -this STAT-UT-ORY�G—REEMEld-T are -essential - elements of this STATUTORY AGREEMENT and Owner would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at Owner's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. 11.3 Interpretation and Governing Law. This STATUTORY AGREEMENT and any dispute arising hereunder shall be governed and interpreted in accordance with the -18- laws of the State of California. This STATUTORY AGREEMENT shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this STATUTORY AGREEMENT, since all parties were represented by counsel in the negotiation and preparation hereof. 11.4 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this STATUTORY AGREEMENT. 11.5 Singular and Plural; Gender, and Person. Except where the context requires otherwise, the singular of any word shall include the plural and vice versa, and pronouns inferring the masculine gender shall include the feminine gender and neuter, and vice versa, and a reference to "person" shall include, in addition to a natural person, any governmental entity and any partnership, corporation, joint venture or any other form of business entity. 11.6 Time of Essence. Time is of the essence in the performance of the provisions of this STATUTORY AGREEMENT as to which time is an element. 11.7 Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this STATUTORY AGREEMENT by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party's right to insist and demand strict compliance by the other party with the terms of this STATUTORY AGREEMENT thereafter. 11.8 No Third Party Beneficiaries. The only parties to this STATUTORY AGREEMENT are Owner and the City. This STATUTORY AGREEMENT is made and entered into for the sole protection and benefit of the parties and their successors and assigns. There are no third party beneficiaries and this STATUTORY AGREEMENT is not intended, and shall not be construed, to benefit, or be enforceable by any other person whatsoever. 11.9 INTENTIONALLY BLANK 11.10 INTENTIONALLY BLANK ----11-1-1--MuWt aLGovenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the party benefited thereby of the covenants to be performed hereunder by such benefited party. 11.12 Counterparts. This STATUTORY AGREEMENT may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties had executed the same instrument. 11.13 Jurisdiction and Venue. Any action at law or in equity arising under this STATUTORY AGREEMENT or brought by a party hereto for the purpose of enforcing, -19- construing or determining the validity of any provision of this STATUTORY AGREEMENT shall be filed and prosecuted in the Superior Court of the County of Los Angeles, State of California, and the parties hereto waive all provisions of federal or state law or judicial decision providing for the filing, removal or change of venue to any other state or federal court, including, without limitation, Code of Civil Procedure Section 394. 11.14 Project as a Private Undertaking. It is specifically understood and agreed by and between the parties hereto that the development of the Project is a private development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this STATUTORY AGREEMENT. No partnership, joint venture or other association of any kind is formed by this STATUTORY AGREEMENT. The only relationship between the City and Owner is that of a government entity regulating the development of private property and the owner of such property. 11.15 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this STATUTORY AGREEMENT and the satisfaction of the conditions of this STATUTORY AGREEMENT. Upon the request of either party at any time, the other party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this STATUTORY AGREEMENT to carry out the intent and to fulfill the provisions of this STATUTORY AGREEMENT or to evidence or consummate the transactions contemplated by this STATUTORY AGREEMENT. 11.16 Eminent Domain. No provision of this STATUTORY AGREEMENT shall be construed to limit or restrict the exercise by the City of its power of eminent domain. 11.17 Agent for Service of Process. In the event Owner is not a resident of the State of California or it is an association, partnership or joint venture without a member, partner or joint venturer, resident of the State of California, or if it is a foreign corporation, then Owner shall file, upon its execution of this STATUTORY AGREEMENT, with the Chief Executive Officer or his or her designee, upon its execution of this STATUTORY AGREEMENT, a designation of a natural person residing in the State of California, giving his or her name, residence and business addresses, as its agent for the purpose of service of process in any court action arising out of or based upon this STATUTORY AGREEMENT, and the delivery to such agent of a copy of any process in any such action _ shall -constitute -valid service-upon--Owner.-if-for-any-reason-service-of-such-process upon such agent is not feasible, then in such event Owner may be personally served with such process out of the County of Los Angeles and such service shall constitute valid service upon Owner. Owner is amenable to the process so described, submits to the jurisdiction of the Court so obtained, and waives any and all objections and protests thereto. 11.18 Authority to Execute. The person or persons executing this STATUTORY AGREEMENT on behalf of Owner warrants and represents that he/she/they have the authority to execute this STATUTORY AGREEMENT on behalf of his/her/their -20- corporation, partnership or business entity and warrants and represents that he/she/they has/have the authority to bind Owner to the performance of its obligations hereunder. Owner shall each deliver to City on execution of this STATUTORY AGREEMENT a certified copy of a resolution and or minute order of their respective board of directors or appropriate governing body authorizing the execution of this STATUTORY AGREEMENT and naming the officers that are authorized to execute this STATUTORY AGREEMENT on its behalf. Each individual executing this STATUTORY AGREEMENT on behalf of his or her respective company or entity shall represent and warrant that: (i) The individual is authorized to execute and deliver this STATUTORY AGREEMENT on behalf of that company or entity in accordance with a duly adopted resolution of the company's board of directors or appropriate governing body and in accordance with that company's or entity's articles of incorporation or charter and bylaws or applicable formation documents; and (ii) This STATUTORY AGREEMENT is binding on that company or entity in accordance with its terms; and (iii) The company or entity is a duly organized and legally existing company or entity in good standing; and (iv) The execution and delivery of this STATUTORY AGREEMENT by that company or entity shall not result in any breach of or constitute a default under any mortgage, deed of trust, loan agreement, credit agreement, partnership agreement, or other contract or instrument to which that company or entity is party or by which that company or entity may be bound. 11.19 Nexus/Reasonable Relationship Challenges. Owner agrees that the fees imposed are in fact reasonable and related to the mitigation of the negative impacts of the business on the City and consents to, and waives any rights it may have now or in the future to challenge the legal validity of, the conditions, requirements, policies or programs set forth in this STATUTORY AGREEMENT including, without limitation, any claim that the terms in this STATUTORY AGREEMENT constitute an abuse of the police power, violate substantive due process, deny equal protection of the laws, effect a taking of property without payment of just compensation, and/or impose an unlawful tax. 11.20 [RESERVED] 11_21__AI_o_Damag-s-Relief_Against City. _The _ parties_ acknowle-dge_that the -City would not have entered into this STATUTORY AGREEMENT had it been exposed to damage claims from Owner, or anyone acting on behalf of Owner for any breach thereof. As such, the parties agree that in no event shall Owner, or Owners' partners, or anyone acting on behalf of Owner be entitled to recover damages against City for breach of this STATUTORY AGREEMENT. 11.22 Laws. Owner agrees to comply with all applicable state, regional, and local laws, regulations, polices and rules. In addition, Owner further agrees to comply with all -21- issued entitlements, permits, licenses, including any and all applicable development standards. Specifically, Owner agrees to comply with all applicable provisions of BPMC. 11.23 Compliance with Conditions of Approval. Owner agrees to comply with and fulfill all conditions of approval for any and all entitlement, permits, and/or licenses it receives from the City. All conditions of approval for all entitlements, permits and/or licenses are attached hereto and incorporated herein by this reference. 11.24 The City acknowledges that this STATUTORY AGREEMENT shall be read consistent with any statewide or national regulation of commercial cannabis that is promulgated in the future, either by legislative action or voter approval. In the event national or statewide regulations are promulgated which decriminalize or legalize the adult -use of marijuana for recreational use, this STATUTORY AGREEMENT shall govern the conduct of the property under such future regulations. IN WITNESS WHEREOF, the parties hereto have caused this STATUTORY AGREEMENT to be executed as of the dates written above. CITY OF BALDWIN PARK THE GROWN FOLKS, INC. By: Manuel Lozano, Mayor ATTEST: By: City Clerk APPROVED AS TO FORM: By: Robert N. Tafoya, City -Attorney -_ -22- By: Steve Chan, Chief Executive Officer APPROVED AS TO FORM: By: gal Couel for e n Folks, Inc. ,� r kh(A_. ✓v�ssr/' ORDINANCE 1425 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH THE GROWN FOLKS, INC. FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 14712 ARROW HIGHWAY (APN: 8414-005-002) WITHIN THE CITY OF BALDWIN PARK WHEREAS, a Development Agreement with the City of Baldwin Park will be required; and WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on June 13, 2018, to receive comments and consider recommendation to City Council of the proposed Development Agreement; and WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on June 20, 2018; and WHEREAS, the City Council has reviewed the Development Agreement (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement; and WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is consistent with the provisions of California Government Code H 65864 - 65869.5. Ordinance 1425 Page 2 WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on June 20, 2018. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows: SECTION 1. In accordance with the provisions of the California Environmental Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects (DA 18-03 and DA 18-18through DA 18-20) will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, 'Existing Facilities' or Class 32, 'In- fill Development Projects'. Furthermore each of the locations is proposed within an existing building. SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City's Municipal Code relating to Development Agreements: 1. The Development Agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because both of the locations of the cannabis distribution business are located within the I -C, Industrial Commercial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2. The Development Agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Ordinance 1425 Page 3 Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. 3. The Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The Development Agreement is in conformance with the general area and City as a whole as it is located within the I -C, Industrial Commercial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. Security measures for the facility include, alarms, video surveillance, and a comprehensive employee training program. 4. The Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #2 through #5 to the Planning Commission and City Council staff reports dated June 13 and June 20, 2018) is consistent with California Government Code Sections 65864-65869.5. SECTION 3. The City Council hereby approves and adopts the Development Agreement, in the form as attached hereto as Exhibit "A", and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, Ordinance 1425 Page 4 CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on , 2018. Thereafter, said Ordinance No. 1425 was duly approved and adopted at a regular meeting of the City Council on , 2018 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK ATTACHMENT #4 -DA 18-19 W & F INTERNATIONAL CORP. INFORMATIONAL TABLE VICINITY MAP FINDINGS OF FACT DEVELOPMENT AGREEMENT DRAFT ORDINANCE DA 18-19 Location 4276 Elton St. APN: 8437-016-005, 015, 016 Zoning of Subject Location I -C Industrial Commercial Principal Names Yichanq Bai Company Name W & F International Corporation Term of Development Fifteen (15) years from 6/20/18 Aareement December 31 and June 30 for year #1 Payment Schedule Quarterly for Years #2 through #15—Four equal payments. Year #1--$240,000 Year #2--$285,000 Payment Amount Year #3--$275,000 Years #4 and #5--$340,000—The Mitigation Fee is subject to reassessment by the City every five (5) , Floor Area of Buildings Approximately 23,995 square feet Employee Requirements At least 20% of the Projects workforce shall consist of residents of the City. O VICINITY MAP CASE NUMBER: DA 18-19 LOCATION: 4276 Elton St. DATE: June 20, 2018 ITTS es &01 FINDINGS OF FACT 1) The development agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because the location of the cannabis cultivation/manufacturing business is located within the I, Industrial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2) The development agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. 3) The development agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The development agreement is in conformance with the general area and City as a whole as it located within the I, Industrial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. 4) The development agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. DA 18-19 Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #1 through #5 to the Planning Commission and City Council staff reports dated June 13 and June 20, 2018) is consistent with California Government Code Sections 65864-65869.5. DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF BALDWIN PARK AND W&F INTERNATIONAL CORPORATION ARTICLE 1. PARTIES AND DATE. This Government Code Statutory Development Agreement ("STATUTORY AGREEMENT") and is dated June , 2018 for references purposes only and is entered into between (i) the City of Baldwin Park ("City"), a California municipal corporation, and (ii) W&F International Corporation ("Owner"). This STATUTORY AGREEMENT shall become effective on the Effective Date defined in Section 3.1.9 below. ARTICLE 2. RECITALS. 2.1 WHEREAS, this Statutory Development Agreement is pursuant to Government Code and is intended to be a Statutory Development Agreement under and through Government Code Section 65864 et seq.; and 2.2 WHEREAS, the City is authorized pursuant to Government Code Section 65864 et seq. to enter into binding statutory development agreements with persons having legal or equitable interests in real property for the development of such property; and 2.3 WHEREAS, Owner commenced its efforts to obtain approvals and clearances to cultivate and manufacture medical and adult use cannabis in September 2017; and at that time the City determined that the uses authorized in this STATUTORY AGREEMENT were lawfully permitted and authorized to occur on Owner's Property, subject to Owner's acquisition of various entitlements, as discussed herein; and 2.4 WHEREAS, Owner voluntarily enters into this STATUTORY AGREEMENT and after extensive negotiations and proceedings have been taken in accordance with the rules and regulations of the City, Owner has elected to execute this STATUTORY AGREEMENT as it provides Owner with important economic and development benefits; and 2.5 WHEREAS, this STATUTORY AGREEMENT and the Project are consistent with the City's General Plan and Zoning Code and applicable provisions of the City's applicable Zoning Map and the Baldwin Park Municipal Code as of the Agreement Date; and 2.6 WHEREAS, all actions taken and approvals given by the City have been duly taken or approved in accordance with all applicable legal requirements for notice, public hearings, findings, votes, and other procedural matters; and -1- 2.7 WHEREAS, this STATUTORY AGREEMENT will eliminate uncertainty in planning and provide for the orderly development of the Project and/or Property, ensure progressive installation of necessary improvements, and provide for public services appropriate to the development of the Project; and 2.8 WHEREAS, in implementation of the promulgated state policy to promote private participation in comprehensive planning and to strengthen the public planning process and to reduce the economic risk of development, the City deems the implementation of this STATUTORY AGREEMENT to be in the public interest and intends that the adoption of this STATUTORY AGREEMENT be considered an exercise of the City's police powers to regulate the development of the Property during the Term of this STATUTORY AGREEMENT; and 2.9 WHEREAS, this STATUTORY AGREEMENT is consistent with the public health, safety and welfare needs of the residents of the City and the surrounding region and the City has specifically considered and approved the impact and benefits of the development of the Property in accordance with this STATUTORY AGREEMENT upon the welfare of the region; and 2.10 WHEREAS, Owner intends to develop a Cannabis Manufacturing and Cultivation Facility pursuant to the Baldwin Park Municipal Code ("BPMC") Chapter 127 and all applicable state laws, rules, and regulations; and 2.11 WHEREAS, concurrently with execution of this STATUTORY AGREEMENT, City acknowledges that Owner has been authorized to cultivate and manufacture cannabis and cannabis related products at its facility or facilities up to 22,000 square feet. 2.12 WHEREAS, the City entered into a Development Agreement with Rukli, Inc. to be the exclusive distributor of cannabis and cannabis related products in the City of Baldwin Park. The City is entering into development agreements with owners for permits for cultivation and manufacturing of cannabis and cannabis related products in the City of Baldwin Park. The City prohibits the sale of cannabis and cannabis related products within the City of Baldwin Park so the cannabis and cannabis related products must be distributed to and sold in cities where it is legal to do so. Rukli, Inc. shall be the exclusive distributor for the cultivation and/or manufacturing permit holders within the City of Baldwin Park and City conditions the cultivation and/or manufacturing permits on Rukli, Inc. being the exclusive distributor for any permit issued by Baldwin Park for cultivation or manufacturing. ARTICLE 3. GENERAL TERMS. 3.1 Definitions and Exhibits. The following terms when used in this STATUTORY AGREEMENT shall be defined as follows: 3.1.1 "Agreement" means this STATUTORY AGREEMENT pursuant to Government Code Section 65864 et seq. -2- corporation. 3.1.2 "City" means the City of Baldwin Park, a California municipal 3.1.3 "Days" mean calendar days unless otherwise specified. 3.1.4 "Dedicate" means to offer the subject land for dedication and to post sufficient bonds or other security if necessary for the improvements to be constructed including, but not limited to: grading, the construction of infrastructure and public facilities related to the Project whether located within or outside the Property, the construction of buildings and structures, and the installation of landscaping. 3.1.5 "Development" If applicable, includes grading, construction or installation of public and private facilities and the right to maintain, repair or reconstruct any private building, structure, improvement or facility after the construction and completion thereof; provided, however, that such maintenance, repair, or reconstruction take place within the Term of this STATUTORY AGREEMENT on the Property. 3.1.6 "Development Approvals" If applicable, means all other entitlements for the Development of the Property, including any and all conditions of approval, subject to approval or issuance by the City in connection with Development of the Property. "Development Approvals" also include both the Existing Development Approvals and the Subsequent Development Approvals approved or issued by the City that are consistent with this STATUTORY AGREEMENT. 3.1.7 "Development Plan" If applicable, means the Existing Development Approvals and the Existing Land Use Regulations applicable to development of the Property for the Project, as modified and, supplemented by Subsequent Development Approvals. 3.1.8 "BPMC" means the City of Baldwin Park Municipal Code. 3.1.9 "Effective Date" means the day this STATUTORY AGREEMENT is approved and adopted by the Baldwin Park City Council and signed by the Mayor of Baldwin Park or his designee. 3. 1.10 "Existing Development Approvals" If applicable, means all Development Approvals approved or issued prior to or on the Effective Date. Existing Development Approvals include the approvals set forth in Section 3.1.6 and all other approvals which are a matter of public record prior to or on the Effective Date. 3.1.11 "Existing Land Use Regulations" If and where applicable, means all Land Use Regulations in effect on the Effective Date. Existing Land Use Regulations include all regulations that are a matter of public record on the Effective Date as they may be modified by the Existing Development Approvals. 3.1.12 "Land Use Regulations" If and where applicable means all ordinances, resolutions and codes adopted by the City governing the development and use of land, including the permitted use of land, the density or intensity of use, subdivision Ba requirements, the maximum height and size of proposed buildings, the provisions for reservation or Dedication of land for public purposes, and the design, improvement and construction and initial occupancy standards and specifications applicable to the Development of the Property. 3.1.13 "Mortgagee" If applicable, means a mortgagee of a mortgage, a beneficiary under a deed of trust or any other security -device lender and its successors - in interest. 3.1.14 "Owner" means W&F International Corporation, a California corporation. 3.1.15 "Processing Fees" means the normal and customary application, filing, plan check, permit fees for land use approvals, design review, tree removal permits, building permits, demolition permits, grading permits, and other similar permits and entitlements, and inspection fees, which fees are charged to reimburse the City's expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlements are granted or conducted by the City. 3.1.16 "Project" If applicable means the Development of the Property contemplated by the Development Plan, as such Development Plan may be further defined, enhanced or modified pursuant to the provisions of this STATUTORY AGREEMENT. The Project shall consist of this STATUTORY AGREEMENT, the Development Plans, the application, any and all entitlements, licenses, and permits related to the Project. 3.1.17 "Property" means the real property described on in Owner's application and incorporated herein by this reference. Owner may modify the location or locations or add locations to the Property subject to City approval and all applicable zoning and distance requirements. 3.1.18 "Reasonable" means using due diligence to accomplish a stated objective that the subject party is capable of performing or providing under the circumstances in a manner that is consistent with the intent and objectives of the STATUTORY AGREEMENT. 3. 1.19 "Reservations of Authority" means the rights and authority excepted from the assurances and rights provided to Owner under this STATUTORY AGREEMENT and reserved to the City as described in Section 4.4. 3.1.20 "Space or Canopy Space" shall mean any space or ground, floor or other surface area (whether horizontal or vertical) which is used during the marijuana germination, seedling, vegetative, pre -flowering, flowering, curing and/or harvesting phases, including without limitation any space used for activities such as growing, planting, seeding, germinating, lighting, warming, cooling, aerating, fertilizing, watering, irrigating, topping, pinching, cropping, curing or drying marijuana or any such space used for storing any cannabis, no matter where such storage may take place or such storage space may be located. 3.1.21 "Subsequent Development Approvals" If applicable, means all future discretionary approvals and all ministerial Development Approvals required subsequent to the Effective Date in connection with development of the Property, including without limitation, subdivision improvement agreements that require the provision of bonds or other securities. Subsequent Development Approvals include, but are not limited to, all excavation, grading, building, construction, demolition, encroachment or street improvement permits, occupancy certificates, utility connection authorizations, or other permits or approvals necessary, convenient or appropriate for the grading, construction, marketing, use and occupancy of the Project within the Property at such times and in such sequences as Owner may choose consistent with the Development Plan and this STATUTORY AGREEMENT. 3.1.22 "Subsequent Land Use Regulations" If applicable means any Land Use Regulations defined in Section 3.1.12 that are adopted and effective after the Effective Date of this STATUTORY AGREEMENT. 3.2 Documents. The following documents are attached to and, by this reference, are made part of this STATUTORY AGREEMENT: No. 1— Legal Description of the Property. No. 2 — Map showing Property and its location. No. 3 — Application. 3.3 Binding Effect of STATUTORY AGREEMENT. The Property is hereby made subject to this STATUTORY AGREEMENT. Subject to Owner's receipt of all Development Approvals relative thereto, the Development of the Property is hereby authorized and shall, except as otherwise provided in this STATUTORY AGREEMENT, be carried out only in accordance with the terms of this STATUTORY AGREEMENT and the Development Plan, if any. In the event of conflict or uncertainty between this STATUTORY AGREEMENT and the Development Plan, the provisions of this STATUTORY AGREEMENT shall control. 3.4 Ownership of Property. Owner represents and covenants that it has a legal or equitable interest in the Property, which has an Assessor's Parcel Number of 8414- 006-062 and is more particularly described in the application and document "No. 1" in Section 3.2 and incorporated herein. 3.5 Term. The parties agree that the Term of this STATUTORY AGREEMENT shall be fifteen (15) years commencing on the Effective Date subject to the written extension and early termination provisions described in this STATUTORY AGREEMENT. Upon termination of this STATUTORY AGREEMENT, this STATUTORY AGREEMENT shall be deemed terminated and of no further force and effect, except terms that are expressly stated in this STATUTORY AGREEMENT to survive termination without the -5- need of further documentation from the parties hereto. The STATUTORY AGREEMENT's Fee is subject to renegotiation after the first term, and every five year term thereafter. 3.5.1 Term Extension. This STATUTORY AGREEMENT may only be extended by mutual agreement of City and Owner in writing and signed by Owner and the Mayor of Baldwin Park. If the Mayor of Baldwin Park does not sign the agreement or renegotiated agreement any such agreement is null and void. 3.6 Automatic Termination. This STATUTORY AGREEMENT shall automatically terminate upon the occurrence of any of the following events: (i) Expiration of the Term of this STATUTORY AGREEMENT as set forth in Section 3.5; (ii) The entry of a final judgment (or a decision on any appeal therefrom) voiding the City's General Plan or any element thereof, which judgment or decision would preclude development of the Project, but only if the City is unable to cure such defect in the General Plan or element within one hundred and eighty (180) days from the later of entry of final judgment or decision on appeal. (iii) Failure to timely pay the Fee or Fees. Failure to timely pay the $50,000 towards the policy salary or benefits. Failure to pay any fees due to the City under this STATUTORY AGREEMENT. 3.6.1 Effect of Termination. Termination of this STATUTORY AGREEMENT shall constitute termination of all land use entitlements and permits approved for the Owner and/or the Property. Upon the termination of this STATUTORY AGREEMENT, no party shall have any further right or obligation hereunder except with respect to any obligation to have been performed prior to such termination, or with respect to any default in the performance of the provisions of this STATUTORY AGREEMENT which has occurred prior to such termination, or with respect to any obligations which are specifically and expressly set forth as surviving this STATUTORY AGREEMENT. 3.7 Notices. 3.7.1 Notice Defined. As used in this STATUTORY AGREEMENT, notice includes, without limitation, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. 3.7.2 Written Notice and Delivery. All notices shall be in writing and shall be considered given: (i) when delivered in person to the recipient named below; or (ii) three days after deposit in the United States mail, postage prepaid, addressed to the recipient named below; or E:2 (iii) on the date of personal delivery shown in the records of the delivery company after delivery to the recipient named below; or (iv) on the date of delivery by facsimile transmission to the recipient named below if a hard copy of the notice is deposited in the United States mail, postage prepaid, addressed to the recipient named below. All notices shall be addressed as follows: If to the City: Chief Executive Officer 14403 E. Pacific Avenue Baldwin Park, CA 91706 If to Owner: Yichang Bai 2792 S. Hillrise Drive Walnut, CA 91789 3.7.3 Address Changes. Either party may, by notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. 3.8 Validity of this STATUTORY AGREEMENT. Owner and the City each acknowledge that neither party has made any representations to the other concerning the enforceability or validity of any one or more provisions of this STATUTORY AGREEMENT. The parties acknowledge and agree that neither party shall allege in any administrative or judicial proceeding that the entering into or the performance of any obligations created in this STATUTORY AGREEMENT violates federal or state law, with respect to all federal, state and local statutes, ordinances or regulations in effect as of the Effective Date. 3.9 Fee. Fee means the amount(s) set by the City, negotiated with Owner, to provide City commensurate benefit based on a private benefit conferred upon Owner. Fee shall include City's cost to research cannabis and cannabis laws and regulations, draft cannabis ordinance, conduct public meetings, negotiate development agreements, process applications, and any other acts taken by the City in furtherance of medical and adult commercial use of cannabis. ARTICLE 4. DEVELOPMENT OF THE PROPERTY. 4.1 Right to Develop. Owner shall, subject to the terms of this STATUTORY AGREEMENT, develop the Property with a commercial cannabis facility in accordance with and to the extent of the Development Plan and/or application. The Property shall remain subject to all Subsequent Development Approvals required to complete the Project as contemplated by the Development Plan and/or application. 4.2 Effect of STATUTORY AGREEMENT on Land Use Regulations. Except as otherwise provided by this STATUTORY AGREEMENT, the rules, regulations and official policies and conditions of approval governing permitted uses of the Property, the density -7- and intensity of use of the Property, the maximum height and size of proposed buildings, and the design, improvement, occupancy and construction standards and specifications applicable to development of the Property shall be the Development Plan and/or application. Provided, however, that in approving tentative subdivision maps, the City may impose ordinary and necessary dedications for rights-of-way or easements for public access, utilities, water, sewers and drainage, having a nexus with the particular subdivision; provided, further, that the City may impose and will require normal and customary subdivision improvement agreements and commensurate security to secure performance of Owner's obligations thereunder. 4.3 Changes to Project. The parties acknowledge that changes to the Project or Development Approvals may be appropriate and mutually desirable. The City shall act on such applications, if any, in accordance with the Existing Land Use Regulations, subject to the Reservations of Authority, or except as otherwise provided by this STATUTORY AGREEMENT. If approved, any such change in the Existing Development Approvals shall be considered an additional Existing Development Approval. 4.4 Reservations of Authority. Any other provision of this STATUTORY AGREEMENT to the contrary notwithstanding, the Development of the Property shall be subject to subsequently adopted ordinances, resolutions ("Subsequent Land Use Regulations" or sometimes referred to as "Reservation of Authority") on the following topics: (i) Processing Fees imposed by the City to cover the estimated or actual costs to the City of processing applications for Development Approvals or for monitoring compliance with any Development Approvals granted or issued, which fees are charged to reimburse the City's lawful expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlement are granted or conducted by the City. (ii) Procedural regulations relating to hearing bodies, petitions, applications, notices, findings, records, hearings, reports, recommendations, appeals and any other matter of procedure. (iii) Regulations governing engineering and construction standards and specifications including, any and all uniform codes adopted by the State of California and subsequently adopted by the City. (iv) Regulations which may be in conflict with the Development Plan but which are reasonably necessary to protect the public health and safety; provided, however, the following shall apply: (a) That to the extent possible, such regulations shall be applied and construed so as to provide Owner with the rights and assurances provided in this STATUTORY AGREEMENT; Is (b) That such regulations apply uniformly to all new development projects of the same uses within the City; and (v) Regulations that do not conflict with the Development Plan. The term "do not conflict" means new rules, regulations, and policies which: (a) do not modify the Development Plan, including, without limitation, the permitted land uses, the density or intensity of use, the phasing or timing of Development of the Project, the maximum height and size of proposed buildings on the Property, provisions for Dedication of land for public purposes and Development Exactions, except as expressly permitted elsewhere in this STATUTORY AGREEMENT, and standards for design, development and construction of the Project; (b) do not prevent Owner from obtaining any Subsequent Development Approvals, including, without limitation, all necessary approvals, permits, certificates, and the like, at such dates and under such circumstances as Owner would otherwise be entitled by the Development Plan; or (c) do not prevent Owner from commencing, prosecuting, and finishing grading of the land, constructing public and private improvements, and occupying the Property, or any portion thereof, all at such dates and schedules as Owner would otherwise be entitled to do so by the Development Plan. (vi) The City shall not be prohibited from applying Project Subsequent Land Use Regulations that do not affect permitted uses of the land, density, design, public improvements (including construction standards and specifications) or the rate of development of the Development, nor shall the City be prohibited from denying or conditionally approving any Subsequent Development applications on the basis of such subsequent Land Use Regulations. 4.5 Other Public Agencies. It is acknowledged by the parties that other public agencies not within the control of the City possess authority to regulate aspects of the development of the Property separately from or jointly with the City, and this STATUTORY AGREEMENT does not limit the authority of such other public agencies. The City shall reasonably cooperate with other public agencies processing Development Approvals for the Project. 4.6 Tentative Subdivision Map and Development Approvals Lifespan. The term of any tentative subdivision map shall be in effect for a period of fifteen (15) years, and may be extended pursuant to the provisions of the California Subdivision Map Act (Government Code §§ 66410 et seq.) All Development Approvals shall not expire if Owner commences substantial construction of the Project within one (1) year from the Effective Date of this STATUTORY AGREEMENT. "Substantial Construction" means the issuance of a building permit in furtherance of the Project. 4.7 Satisfaction of Conditions of Approval. Owner shall comply with any and all conditions of approval for any entitlement, permit, or license it receives from the City. 4.8 Subsequent Entitlements. Prior to commencement of construction of the Project, Owner shall be required to submit applications for any and all subsequent entitlements, if any, consistent with the terms and conditions set forth in this STATUTORY AGREEMENT. &2 4.9 City Records Inspection. Owner acknowledges and agrees that the City is empowered to examine Owner's books and records, including tax returns. The City has the power and authority to examine such books and records at any reasonable time, including but not limited to, during normal business hours. If the City wishes to inspect the areas of the Property where the cannabis is being cultivated or manufactured, City may do so at any time with no prior notice to Owner. In addition, City agrees that all of its employees or agents which enter the cultivation, manufacturing, and curing areas shall follow all of the policies and guidelines imposed on Owner's employees, including without limitation, the wearing of any clothing or equipment to insure that no pests or impurities shall enter the cultivation and curing areas. ARTICLES. PUBLIC BENEFITS. 5.1 Intent. The parties acknowledge and agree that development of the Property will result in substantial public needs which will not be fully met by the Development Plan and further acknowledge and agree that this STATUTORY AGREEMENT confers substantial private benefits on Owner which should be balanced by commensurate public benefits. Accordingly, the parties intend to provide consideration to the public to balance the private benefits conferred on Owner by providing more fully for the satisfaction of the public needs resulting from the Project. 5.2 For the first year, Owner will pay the City a total of $240,000 as a Fee. This fee is calculated based on $10.90 a square foot of permit space and a permit which allows up to 22,000 sq. feet, among other factors. 5.3 In year two, the Fee will increase to $12.95 per sq. foot for a total of $285,000 per year. In year three, the Fee will decrease to $12.50 per sq. foot for a total of $275,000 per year, among other factors. 5.4 At the beginning of year four and year five, Owner will pay a Fee of $15.45 per sq. foot for a total of $340,000 per year. 5.5 The Fee schedule is as follows: The first Fee payment is due 6 months after this STATUTORY AGREEMENT is signed by the Mayor of Baldwin Park. The second and last payment for the first year is due 6 months after the first payment. For years 2 through 15, the Fee schedule is as follows: divide the total Fee for the respective year into four and make four equal payments due at the end of each quarter. If Owner and City cannot agree to a new Fee or Fees by December 22, 2022, this STATUTORY AGREEMENT will automatically terminate on December 23, 2022. 5.6 The Fee is subject to reassessment by the City every five years. At the end of year five, the City will set a new Fee which will be applied in years 6 through 10. At the end of year 10, the City will set new Fee which will be applied in years 11 through 15. No one factor is dispositive in the City's determination of the new Fee. The Cannabis permit will expire at the close of the 15th year and will require the Owner to reapply with the City for a new permit. -10- 5.7 Further, Owner will pay a yearly payment of $50,000 each year to the City that can be used to mitigate the impact of the cannabis business on the City and its resources which includes but is not limited to, to use to pay a part of a police officer's salary and/or benefits. This $50,000 amount will be due at the time the permit is issued. Subsequent annual payments will be due on the permit issuance anniversary date. This payment is due within thirty (30) days of issuance of the permit and thereafter on the anniversary of the issuance of the permit. 5.8 Jobs and Wage Creation. 5.8.1 Local Hiring. Owner agrees to use its reasonable efforts to hire qualified City residents for jobs at the Project. Owner shall also use reasonable efforts to retain the services of qualified contractors and suppliers who are located in the City or who employ a significant number of City residents. At least 20 percent of the Project's workforce shall consist of residents of the City. Job announcements shall be posted at City Hall, along with proof that the job announcements were advertised in at least two newspapers published, printed or distributed in the City and on various social media sites accessible to the general public. In addition, Owner shall make a good faith effort to advertise job announcements at local job fairs and on local radio. 5.9 Development Agreement Administrative Fee Deposit. Owner shall be responsible for all of the City's actual costs associated with processing Development Approvals for the Project including, but not limited to, costs associated with the City's review and processing of the Project, including but not limited to reviewing the Project's entitlements, including all environmental clearance documents, permits, licenses and all documents evidencing compliance with state and local law. As such, upon issuance of its permit, Owner must deposit $15,000 with the City for the purpose of reimbursing the City for any associated costs with processing the Project, as detailed above and reimbursing the City for its actual costs incurred in drafting and processing this STATUTORY AGREEMENT. Owner will be liable for the City's actual costs incurred in processing future Development Approval applications. City acknowledges and agrees that this payment is not merely a deposit, but is a cap on the amount of the City's actual costs incurred in processing this STATUTORY AGREEMENT. ARTICLE 6. DISTRIBUTION AND TRANSPORTATION 6.1 Transportation of Cannabis. All pick ups and drop offs of cannabis and cannabis products into and out of the City of Baldwin Park shall be by the exclusive distributor, Rukli, Inc., or such other company should_Rukli, Inc. no longer hold that right. Owner shall not, on its own or through any person or entity, arrange for pick ups or drop offs of cannabis or cannabis products into or out of the City of Baldwin Park for any purpose, except by the exclusive distributor. 6.2 Distribution of Cannabis. Owner shall distribute its cannabis and cannabis products only through the City's exclusive distributor. Owner shall cooperate fully with the City's exclusive distributor regarding the accounting for product, revenue and tax collection. s`e 6.3 Owner and the City's exclusive distributor shall reach their own agreement regarding fees for the exclusive distributor's services. ARTICLE 7. REVIEW FOR COMPLIANCE. 7.1 Periodic Review. The City Council shall review this STATUTORY AGREEMENT annually, on or before each anniversary of the Effective Date, in order to ascertain Owner's good faith compliance with this STATUTORY AGREEMENT. During the periodic review, Owner shall be required to demonstrate good faith compliance with all the terms of the STATUTORY AGREEMENT. 7.2 Special Review. The City Council may order a special review of compliance with this STATUTORY AGREEMENT at any time. 7.3 Review Hearing. At the time and place set for the review hearing, Owner shall be given an opportunity to be heard. If the City Council finds, based upon substantial evidence, that Owner has not complied in good faith with the terms or conditions of this STATUTORY AGREEMENT, the City Council may automatically terminate this STATUTORY AGREEMENT notwithstanding any other provision of this STATUTORY AGREEMENT to the contrary, or modify this STATUTORY AGREEMENT and impose such conditions as are reasonably necessary to protect the interests of the City. The decision of the City Council shall be final, subject only to judicial review. 7.4 Certificate of Agreement Compliance. If, at the conclusion of a periodic or special review, the City Council determines that Owner is in compliance with this STATUTORY AGREEMENT, the City shall issue a Certificate of Agreement Compliance ("Certificate") to Owner stating that after the most recent periodic or special review, and based upon the information known or made known to the City Council, that (i) this STATUTORY AGREEMENT remains in effect and (ii) Owner is not in default. The City shall not be bound by a Certificate if a default existed at the time of the periodic or special review, but was concealed from or otherwise not known to the City Council, regardless of whether or not the Certificate is relied upon by assignees or other transferees or Owner. 7.5 Failure to Conduct Review. The City's failure to conduct a periodic review of this STATUTORY AGREEMENT shall not constitute a breach of this STATUTORY AGREEMENT. 7.6 Cost of Review. The costs incurred by City in connection with the periodic reviews shall be borne by the City. The Owner is not liable for any costs associated with any City periodic review of this STATUTORY AGREEMENT. The Owner is not liable for costs incurred for reviews. ARTICLE 8. DEFAULTS AND REMEDIES. 8.1 Remedies in General. It is acknowledged by the parties that the City would not have entered into this STATUTORY AGREEMENT if it were to be liable in damages under this STATUTORY AGREEMENT, or with respect to this STATUTORY AGREEMENT or the application thereof, except as hereinafter expressly provided. -12- Subject to extensions of time by mutual consent in writing, failure or delay by either party to perform any term or provision of this STATUTORY AGREEMENT shall constitute a default. In the event of alleged default or breach of any terms or conditions of this STATUTORY AGREEMENT, the party alleging such default or breach shall give the other party thirty (30) days' notice in writing specifying the nature of the alleged default and the manner in which said default may be satisfactorily cured during any such thirty (30) day period, the party charged shall not be considered in default for purposes of termination or institution of legal proceedings. In general, each of the parties hereto may pursue any remedy at law or equity available for the breach of any provision of this STATUTORY AGREEMENT through any state court, except that the City shall not be liable in monetary damages, unless expressly provided for in this STATUTORY AGREEMENT, to Owner, to any mortgagee or lender, or to any successors in interest of Owner if successors in interest are permitted under this STATUTORY AGREEMENT or mortgagee or lender, or to any other person, and Owner covenants on behalf of itself and all successors in interest, if successors in interest are permitted under this STATUTORY AGREEMENT, to the Property or any portion thereof, not to sue for damages or claim any damages: (i) For any breach of this STATUTORY AGREEMENT or for any cause of action which arises out of this STATUTORY AGREEMENT; or (ii) For the impairment or restriction of any right or interest conveyed or provided under, with, or pursuant to this STATUTORY AGREEMENT, including, without limitation, any impairment or restriction which Owner characterizes as a regulatory taking or inverse condemnation; or (iii) Arising out of or connected with any dispute, controversy or issue regarding the application or request for a permit for cultivation, manufacturing and/or distribution or interpretation or effect of the provisions of this STATUTORY AGREEMENT. Owner hereby agrees to waive and/or release the City of Baldwin Park for any claim or claims or cause of action, not specifically and expressly reserved herein, which Owner may have at the time of execution of this STATUTORY AGREEMENT relating to any application to the City of Baldwin Park including but not limited to, any application for any type of distribution, cultivation or manufacturing permit, any application for any distribution, cultivation or manufacturing rights, or any application for any distribution, cultivation or manufacturing license from the City of Baldwin Park. CALIFORNIA CIVIL CODE SECTION 1542 The Owner expressly acknowledges that this STATUTORY AGREEMENT is intended to include in its effect, a waiver without limitation, of all claims or causes of actions which have arisen and of which each side knows or does not know, should have known, had reason to know or suspects to exist in their respective favor at the time of execution hereof, that this STATUTORY AGREEMENT contemplates the extinguishment of any such Claim or Claims. The Owner specifically acknowledges and waives and -13- releases the rights granted to Owner under California Civil Code Section 1542, which states as follows: "A general release does not extend to claims which the creditor does not know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor." By expressly waiving the rights granted to Owner under California Civil Code Section 1542, the Owner represents that they understand and acknowledge that if they have suffered any injury, damage as a result of the application for or request for any permit from the City of Baldwin Park and (i) they are not presently aware of any damage or injury, or (ii) any damage or injury has not yet manifested itself, any claims for any such damage or injury are forever released and discharged. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the exercise by the City of its power of eminent domain. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the grossly negligent or malicious acts of the City and its officials, officers, agents and employees. Nothing herein shall modify or abridge any defenses or immunities available to the City and its employees pursuant to the Government Tort Liability Act and all other applicable statutes and decisional law. Except as set forth in the preceding paragraph relating to eminent domain, Owner's remedies shall be limited to those set forth in this Section 8.1, Section 8.2, and Section 8.3. 8.2 Specific Performance. The parties acknowledge that money damages and remedies at law are inadequate, and specific performance and other non -monetary relief are particularly appropriate remedies for the enforcement of this STATUTORY AGREEMENT and should be available to all parties for the following reasons: (i) Except as provided in Section 8.1, money damages are unavailable against the City as provided in Section 8.1 above. (ii) Due to the size, nature and scope of the Project, it may not be practical or possible to restore the Property to its natural condition once implementation of this STATUTORY AGREEMENT has begun. After such implementation, Owner may be foreclosed from other choices it may have had to use the Property or portions thereof. Owner has invested significant time and resources and performed extensive planning and processing of the Project in agreeing to the terms of this STATUTORY AGREEMENT and will be investing even more significant time and resources in implementing the Project in reliance upon the terms of this STATUTORY AGREEMENT, and it is not possible to determine the sum of money which would adequately compensate Owner for such efforts; the parties acknowledge and agree that any injunctive relief may be ordered on an expedited, priority basis. -14- 8.3 Termination of Agreement for Default of the City Owner may terminate this STATUTORY AGREEMENT only in the event of a default by the City in the performance of a material term of this STATUTORY AGREEMENT and only after providing written notice to the City of default setting forth the nature of the default and the actions, if any, required by the City to cure such default and, where the default can be cured, the City has failed to take such actions and cure such default within sixty (60) days after the effective date of such notice or,'in the event that such default cannot be cured within such sixty (60) day period but can be cured within a longer time, has failed to commence the actions necessary to cure such default within such sixty (60) day period and to diligently proceed to complete such actions and cure such default. 8.4 Attorneys' Fees and Costs. In any action or proceeding between the City and Owner brought to interpret or enforce this STATUTORY AGREEMENT, or which in any way arises out of the existence of this STATUTORY AGREEMENT or is based upon any term or provision contained herein, the "prevailing party" in such action or proceeding shall be entitled to recover from the non -prevailing party, in addition to all other relief to which the prevailing party may be entitled pursuant to this STATUTORY AGREEMENT, the prevailing party's reasonable attorneys' fees and litigation costs, in an amount to be determined by the court. The prevailing party shall be determined by the court in accordance with California Code of Civil Procedure Section 1032. Fees and costs recoverable pursuant to this Section 9.4 include those incurred during any appeal from an underlying judgment and in the enforcement of any judgment rendered in any such action or proceeding. 8.5 Owner Default. No building permit shall be issued or building permit application accepted for any structure on the Property after Owner is determined by the City to be in default of the terms and conditions of this STATUTORY AGREEMENT until such default thereafter is cured by Owner or is waived by the City. If the City terminates this STATUTORY AGREEMENT because of Owner's default, then the City shall retain any and all benefits, including money or land received by the City hereunder. ARTICLE 9. THIRD PARTY LITIGATION. 9.1 General Plan Litigation. The City has determined that this STATUTORY AGREEMENT is consistent with its General Plan. Owner has reviewed the General Plan and concurs with the City's determination. The City shall have no liability under this STATUTORY AGREEMENT or otherwise for any failure of the City to perform under this STATUTORY AGREEMENT, or for the inability of Owner to develop the Property as contemplated by the Development Plan, which failure to perform or inability to develop is as the result of a judicial determination that the General Plan, or portions thereof, are invalid or inadequate or not in compliance with law, or that this STATUTORY AGREEMENT or any of the City's actions in adopting it were invalid, inadequate, or not in compliance with law. Notwithstanding the foregoing, neither party shall contend in any administrative or judicial proceeding that the STATUTORY AGREEMENT or any Development Approval is unenforceable based upon federal, state or local statutes, ordinances or regulations in effect on the Effective Date. -15- 9.2 Hold Harmless Agreement. Owner hereby agrees to, and shall hold City, its elective and appointive boards, commissions, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including death, as well as from claims for property damage which may arise from Owner or Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for Owner or any of Owner's contractors or subcontractors. Owner agrees to and shall defend City and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid operations. 9.3 Indemnification. Owner shall defend, indemnify and hold harmless City and defend its agents, officers and employees against and from any and all liabilities, demands, lawsuits, claims, government claims, actions or proceedings and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorneys' fees), which the City and its City Council members may suffer, incur, be responsible for or pay out as a result of or in connection with any challenge to the legality, validity or adequacy of any of the following: (i) this STATUTORY AGREEMENT and the concurrent and subsequent permits, licenses and entitlements approved for the Project or Property; (ii) if applicable, the environmental impact report, mitigated negative declaration or negative declaration, as the case may be, prepared in connection with the development of the Property; and (iii) the proceedings or procedure undertaken in connection with the adoption or approval of any permit or any of the above. In the event of any legal or equitable action or other proceeding instituted by anyone against the City or its City Council, any third party (including a governmental entity or official) challenging the validity of any provision of this STATUTORY AGREEMENT or procedure upon which the permit was issued, or any portion thereof as set forth herein, the parties shall mutually cooperate with each other in defense of said action or proceeding. Notwithstanding the above, the City, at is sole option, may tender to Owner and Owner agrees to accept any such tender of the complete defense of any third party challenge as described herein. In the event the City elects to contract with special counsel to provide for such a defense, the City may do so in its sole discretion and Owner will be required to pay the defense costs of the City as the costs are incurred. Owner agrees to pay any and all attorney's fees or retainer regarding the selection of counsel, and Owner shall pay all costs and all attorneys' fees related to retention of such counsel. 9.4 Environmental Contamination. Owner shall indemnify and hold the City, its officers, agents, and employees free and harmless from any liability, based or asserted, upon any act or omission of the Owner, its officers, agents, employees, subcontractors, predecessors in interest, successors, assigns and independent contractors, excepting any acts or omissions of City as successor to any portions of the Property dedicated or transferred to City by Owner, for any violation of any federal, state or local law, ordinance or regulation relating to industrial hygiene or to environmental conditions on, under or about the Property, including, but not limited to, soil and groundwater conditions, and 5 D Owner shall defend, at its expense, including attorneys' fees, the City, its officers, agents and employees in any action based or asserted upon any such alleged act or omission. The City may in its discretion participate in the defense of any such claim, action or proceeding. The provisions of this Section 9.4 do not apply to environmental conditions that predate Owner's ownership or control of the Property or applicable portion; provided; however, that the foregoing limitation shall not operate to bar, limit or modify any of Owner's statutory or equitable obligations as an owner or seller of the Property. 9.5 The City May Choose its Own Counsel. With respect to Sections 9.1 through 9.4, the City reserves the right to select its own special counsel or otherwise engages special counsel to defend the City hereunder, which fees will be paid by Owner. 9.6 Accept Reasonable Good Faith Settlement. With respect to Article 9, the City shall not reject any reasonable good faith settlement. Before accepting any such settlement offer, City shall notify Owner of the offer and provide Owner with a copy of the offer. If Owner disagrees with the City's intention to accept the offer, prior to the City's response to any offer, the parties shall meet and confer in order to attempt to resolve the parties' differences. If the City does reject a reasonable, good faith settlement that is acceptable to Owner, Owner may enter into a settlement of the action, as it relates to Owner, and the City shall thereafter defend such action (including appeals) at its own cost and be solely responsible for any judgments rendered in connection with such action. This Section 9.6 applies exclusively to settlements pertaining to monetary damages or damages which are remedial by the payment of monetary compensation. Owner and the City expressly agree that this Section 9.6 does not apply to any settlement that requires an exercise of the City's police powers, limits the City's exercise of its police powers, or affects the conduct of the City's municipal operations. 9.7 Administrative Actions. The parties acknowledge that in the future there could be claims, enforcement actions, requests for information, subpoenas, criminal or civil actions initiated or served by either the Federal Government or the State Government in connection with Owner's development, operation and use of the Property (collectively, "Actions"). The City shall not disclose information and documents to the Federal Government or State Government, its officers, or agents regarding any party to this agreement absent a grand jury subpoena, civil or administrative subpoena, warrant, discovery request, summons, court order or similar process authorized under law hereinafter called "Governmental Notice". If any Action is brought by either the Federal or State Government, City shall immediately notify Owner of the nature of the Claim including all correspondence or documents submitted to the City. Prior to responding to the Governmental Notice, City shall provide Owner ten (10) days from the date of such notice subpoena or the like to serve and obtain on the City a protective order, or the like, from a court of competent jurisdiction. 9.8 Survival. The provisions of Sections 9.1 through 9.7 inclusive, shall survive the termination or expiration of this STATUTORY AGREEMENT, until such time as the uses of the Property established in the Development Plan are permanently terminated. -17- ARTICLE 10. THIRD PARTY LENDERS, ASSIGNMENT & SALE. 10.1 Encumbrances. The parties hereto agree that this STATUTORY AGREEMENT shall not prevent or limit Owner, in any manner, at Owner's sole discretion, from encumbering the Property or any portion thereof or any improvement thereon by any mortgage, deed of trust or other security device securing financing with respect to the Property. 10.2 Lender Requested Modification/Interpretation. The City acknowledges that the lenders providing such financing may request certain interpretations and modifications of this STATUTORY AGREEMENT and agrees upon request, from time to time, to meet with Owner and representatives of such lenders to negotiate in good faith any such request for interpretation or modification. The City will not unreasonably withhold its consent to any such requested interpretation or modification provided such interpretation or modification is consistent with the intent and purposes of this STATUTORY AGREEMENT and as long as such requests do not minimize, reduce, curtail, negate or in any way limit City's rights under this STATUTORY AGREEMENT. ARTICLE 11. MISCELLANEOUS PROVISIONS. 11.1 Entire Agreement. This STATUTORY AGREEMENT sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements that are not contained or expressly contained herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpret or determine the terms or conditions of this STATUTORY AGREEMENT, provided, however, City at its option may rely on statements by Owner's agents at the public hearings leading to the City's approval of the project or on written documents by Owner's agents that are a part of the public record. 11.2 Severability. If any term, provision, covenant or condition of this STATUTORY AGREEMENT shall be determined invalid, void or unenforceable, by a court of competent jurisdiction, the remainder of this STATUTORY AGREEMENT shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this STATUTORY AGREEMENT. The foregoing notwithstanding, the provision of the public benefits set forth in Article 5, including the payment of the fees set forth therein, are essential elements of this STATUTORY AGREEMENT and the City would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at the City's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. The foregoing notwithstanding, the development rights set forth in Article 4 of this STATUTORY AGREEMENT are essential elements of this STATUTORY AGREEMENT and Owner would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at Owner's -18- option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. 11.3 Interpretation and Governing Law. This STATUTORY AGREEMENT and any dispute arising hereunder shall be governed and interpreted in accordance with the laws of the State of California. This STATUTORY AGREEMENT shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this STATUTORY AGREEMENT, since all parties were represented by counsel in the negotiation and preparation hereof. 11.4 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this STATUTORY AGREEMENT. 11.5 Singular and Plural; Gender, and Person. Except where the context requires otherwise, the singular of any word shall include the plural and vice versa, and pronouns inferring the masculine gender shall include the feminine gender and neuter, and vice versa, and a reference to "person" shall include, in addition to a natural person, any governmental entity and any partnership, corporation, joint venture or any other form of business entity. 11.6 Time of Essence. Time is of the essence in the performance of the provisions of this STATUTORY AGREEMENT as to which time is an element. 11.7 Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this STATUTORY AGREEMENT by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party's right to insist and demand strict compliance by the other party with the terms of this STATUTORY AGREEMENT thereafter. 11.8 No Third Party Beneficiaries. The only parties to this STATUTORY AGREEMENT are Owner and the City. This STATUTORY AGREEMENT is made and entered into for the sole protection and benefit of the parties and their successors and assigns. There are no third party beneficiaries and this STATUTORY AGREEMENT is not intended, and shall not be construed, to benefit, or be enforceable by any other person whatsoever. 11.9 INTENTIONALLY BLANK 11.10 INTENTIONALLY BLANK 11.11 Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the party benefited thereby of the covenants to be performed hereunder by such benefited party. SMI 11.12 Counterparts. This STATUTORY AGREEMENT may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties had executed the same instrument. 11.13 Jurisdiction and Venue. Any action at law or in equity arising under this STATUTORY AGREEMENT or brought by a party hereto for the purpose of enforcing, construing or determining the validity of any provision of this STATUTORY AGREEMENT shall be filed and prosecuted in the Superior Court of the County of Los Angeles, State of California, and the parties hereto waive all provisions of federal or state law or judicial decision providing for the filing, removal or change of venue to any other state or federal court, including, without limitation, Code of Civil Procedure Section 394. 11.14 Project as a Private Undertaking. It is specifically understood and agreed by and between the parties hereto that the development of the Project is a private development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this STATUTORY AGREEMENT. No partnership, joint venture or other association of any kind is formed by this STATUTORY AGREEMENT. The only relationship between the City and Owner is that of a government entity regulating the development of private property and the owner of such property. 11.15 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this STATUTORY AGREEMENT and the satisfaction of the conditions of this STATUTORY AGREEMENT. Upon the request of either party at any time, the other party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this STATUTORY AGREEMENT to carry out the intent and to fulfill the provisions of this STATUTORY AGREEMENT or to evidence or consummate the transactions contemplated by this STATUTORY AGREEMENT. 11.16 Eminent Domain. No provision of this STATUTORY AGREEMENT shall be construed to limit or restrict the exercise by the City of its power of eminent domain. 11.17 Agent for Service of Process. In the event Owner is not a resident of the State of California or it is an association, partnership or joint venture without a member, partner or joint venturer, resident of the State of California, or if it is a foreign corporation, then Owner shall file, upon its execution of this STATUTORY AGREEMENT, with the Chief Executive Officer or his or her designee, upon its execution of this STATUTORY AGREEMENT, a designation of a natural person residing in the State of California, giving his or her name, residence and business addresses, as its agent for the purpose of service of process in any court action arising out of or based upon this STATUTORY AGREEMENT, and the delivery to such agent of a copy of any process in any such action shall constitute valid service upon Owner. If for any reason service of such process upon such agent is not feasible, then in such event Owner may be personally served with such process out of the County of Los Angeles and such service shall constitute valid service -20- upon Owner. Owner is amenable to the process so described, submits to the jurisdiction of the Court so obtained, and waives any and all objections and protests thereto. 11.18 Authority to Execute. The person or persons executing this STATUTORY AGREEMENT on behalf of Owner warrants and represents that he/she/they have the authority to execute this STATUTORY AGREEMENT on behalf of his/her/their corporation, partnership or business entity and warrants and represents that he/she/they has/have the authority to bind Owner to the performance of its obligations hereunder. Owner shall each deliver to City on execution of this STATUTORY AGREEMENT a certified copy of a resolution and or minute order of their respective board of directors or appropriate governing body authorizing the execution of this STATUTORY AGREEMENT and naming the officers that are authorized to execute this STATUTORY AGREEMENT on its behalf. Each individual executing this STATUTORY AGREEMENT on behalf of his or her respective company or entity shall represent and warrant that: (i) The individual is authorized to execute and deliver this STATUTORY AGREEMENT on behalf of that company or entity in accordance with a duly adopted resolution of the company's board of directors or appropriate governing body and in accordance with that company's or entity's articles of incorporation or charter and bylaws or applicable formation documents; and (ii) This STATUTORY AGREEMENT is binding on that company or entity in accordance with its terms; and (iii) The company or entity is a duly organized and legally existing company or entity in good standing; and (iv) The execution and delivery of this STATUTORY AGREEMENT by that company or entity shall not result in any breach of or constitute a default under any mortgage, deed of trust, loan agreement, credit agreement, partnership agreement, or other contract or instrument to which that company or entity is party or by which that company or entity may be bound. 11.19 Nexus/Reasonable Relationship Challenges. Owner agrees that the fees imposed are in fact reasonable and related to the mitigation of the negative impacts of the business on the City and consents to, and waives any rights it may have now or in the future to challenge the legal validity of, the conditions, requirements, policies or programs set forth in this STATUTORY AGREEMENT including, without limitation, any claim that the terms in this STATUTORY AGREEMENT constitute an abuse of the police power, violate substantive due process, deny equal protection of the laws, effect a taking of property without payment of just compensation, and/or impose an unlawful tax. 11.20 [RESERVED] 11.21 No Damages Relief Against City. The parties acknowledge that the City would not have entered into this STATUTORY AGREEMENT had it been exposed to damage claims from Owner, or anyone acting on behalf of Owner for any breach thereof. As such, the parties agree that in no event shall Owner, or Owners' partners, or anyone -21- acting on behalf of Owner be entitled to recover damages against City for breach of this STATUTORY AGREEMENT. 11.22 Laws. Owner agrees to comply with all applicable state, regional, and local laws, regulations, polices and rules. In addition, Owner further agrees to comply with all issued entitlements, permits, licenses, including any and all applicable development standards. Specifically, Owner agrees to comply with all applicable provisions of BPMC. 11.23 Compliance with Conditions of Approval. Owner agrees to comply with and fulfill all conditions of approval for any and all entitlement, permits, and/or licenses it receives from the City. All conditions of approval for all entitlements, permits and/or licenses are attached hereto and incorporated herein by this reference. 11.24 The City acknowledges that this STATUTORY AGREEMENT shall be read consistent with any statewide or national regulation of commercial cannabis that is promulgated in the future, either by legislative action or voter approval. In the event national or statewide regulations are promulgated which decriminalize or legalize the adult -use of marijuana for recreational use, this STATUTORY AGREEMENT shall govern the conduct of the property under such future regulations. IN WITNESS WHEREOF, the parties hereto have caused this STATUTORY AGREEMENT to be executed as of the dates written above. CITY OF BALDWIN PARK W&F INTERNATIONAL CORPORATION By: Manuel Lozano, Mayor ATTEST: By: City Clerk APPROVED AS TO FORM: By: Robert N. Tafoya, City Attorney -22- IN By: G Yichang Bai, Chief Executive Officer APPROVED AS TO FORM: By: Legal Counsel for W&F International Corporation EXHIBIT A LEGAL DESCRIPTION OF PROPERTY EXHIBIT A -23- EXHIBIT B MAP DEPICTING PROPERTY [TO BE ATTACHED] EXHIBIT B -24- ORDINANCE 1426 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH W & F INTERNATIONAL CORPORATION FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 4276 ELTON STREET (APN: 8437-016-005,015,016) WITHIN THE CITY OF BALDWIN PARK WHEREAS, a Development Agreement with the City of Baldwin Park will be required; and WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on June 13, 2018, to receive comments and consider recommendation to City Council of the proposed Development Agreement; and WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on June 20, 2018; and WHEREAS, the City Council has reviewed the Development Agreement (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement; and WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Ordinance 1426 Page 2 WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on June 20, 2018. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows: SECTION 1. In accordance with the provisions of the California Environmental Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects (DA 18-03 and DA 18-18through DA 18-20) will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, `Existing Facilities' or Class 32, 'In- fill Development Projects'. Furthermore each of the locations is proposed within an existing building. SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City's Municipal Code relating to Development Agreements: 1. The Development Agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because both of the locations of the cannabis distribution business are located within the I -C, Industrial Commercial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2. The Development Agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Ordinance 1426 Page 3 Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. 3. The Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The Development Agreement is in conformance with the general area and City as a whole as it is located within the I -C, Industrial Commercial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. Security measures for the facility include, alarms, video surveillance, and a comprehensive employee training program. 4. The Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #2 through #5 to the Planning Commission and City Council staff reports dated June 13 and June 20, 2018) is consistent with California Government Code Sections 65864-65869.5. SECTION 3. The City Council hereby approves and adopts the Development Agreement, in the form as attached hereto as Exhibit "A", and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, Ordinance 1426 Page 4 CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on , 2018. Thereafter, said Ordinance No. 1426 was duly approved and adopted at a regular meeting of the City Council on , 2018 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK ATTACHMENT #5 DA 18-20 TIER ONE CONSULTING INFORMATIONAL TABLE VICINITY MAP FINDINGS OF FACT DEVELOPMENT AGREEMENT DRAFT ORDINANCE DA 18-20 Location 14726 Arrow Hwy. APN: 8414-005-002 Zoning of Subject Location I -C Industrial Commercial Principal Names AnthonyWilloughby II Company Name Tier One Consulting Term of Development Fifteen (15) years from 6/20/18 Aareement December 31 and June 30 for year #1 Payment Schedule Quarterly for Years #2 through #15—Four equal payments. Year #1--$235,000 Years #2 and #3--$285,000 Payment Amount Year #4--$330,000 Year #5--$345,000—The Mitigation Fee is subject to reassessment by the City every five 5 ears. Floor Area of Buildings Approximately 27,000 square feet Employee Requirements At least 20% of the Projects workforce shall consist of residents of the City. VICINITY MAP CASE NUMBER: DA 18-20 LOCATION: 14726 Arrow Highway DATE: June 20, 2018 DA 18-20 FINDINGS OF FACT 1) The development agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because the location of the cannabis cultivation/manufacturing business is located within the I, Industrial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2) The development agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. 3) The development agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The development agreement is in conformance with the general area and City as a whole as it is located within the I, Industrial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. 4) The development agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. DA 18-20 Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #1 through #5 to the Planning Commission and City Council staff reports dated June 13 and June 20, 2018) is consistent with California Government Code Sections 65864-65869.5. DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF BALDWIN PARK AND TIER ONE CONSULTING ARTICLE 1. PARTIES AND DATE. This Government Code Statutory Development Agreement ("STATUTORY AGREEMENT") is intended to replace the previous non -statutory municipal Development Agreement, and is dated June , 2018 for references purposes only and is entered into between (i) the City of Baldwin Park ("City"), a California municipal corporation, and (ii) Tier One Consulting ("Owner"). This STATUTORY AGREEMENT shall become effective on the Effective Date defined in Section 3.1.9 below. ARTICLE 2. RECITALS. 2.1 WHEREAS, this Statutory Development Agreement is pursuant to Government Code and is intended to be a Statutory Development Agreement under and through Government Code Section 65864 et seq.; and 2.2 WHEREAS, the City is authorized pursuant to Government Code Section 65864 et seq. to enter into binding statutory development agreements with persons having legal or equitable interests in real property for the development of such property; and 2.3 WHEREAS, Owner commenced its efforts to obtain approvals and clearances to cultivate and manufacture medical and adult use cannabis in September 2017; and at that time the City determined that the uses authorized in this STATUTORY AGREEMENT were lawfully permitted and authorized to occur on Owner's Property, subject to Owner's acquisition of various entitlements, as discussed herein; and 2.4 WHEREAS, Owner voluntarily enters into this STATUTORY AGREEMENT and after extensive negotiations and proceedings have been taken in accordance with the rules and regulations of the City, Owner has elected to execute this STATUTORY AGREEMENT as it provides Owner with important economic and development benefits; and 2.5 WHEREAS, this STATUTORY AGREEMENT and the Project are consistent with the City's General Plan and Zoning Code and applicable provisions of the City's applicable Zoning Map and the Baldwin Park Municipal Code as of the Agreement Date; and 2.6 WHEREAS, all actions taken and approvals given by the City have been duly taken or approved in accordance with all applicable legal requirements for notice, public hearings, findings, votes, and other procedural matters; and -1- 2.7 WHEREAS, this STATUTORY AGREEMENT will eliminate uncertainty in planning and provide for the orderly development of the Project and/or Property, ensure progressive installation of necessary improvements, and provide for public services appropriate to the development of the Project; and 2.8 WHEREAS, in implementation of the promulgated state policy to promote private participation in comprehensive planning and to strengthen the public planning process and to reduce the economic risk of development, the City deems the implementation of this STATUTORY AGREEMENT to be in the public interest and intends that the adoption of this STATUTORY AGREEMENT be considered an exercise of the City's police powers to regulate the development of the Property during the Term of this STATUTORY AGREEMENT; and 2.9 WHEREAS, this STATUTORY AGREEMENT is consistent with the public health, safety and welfare needs of the residents of the City and the surrounding region and the City has specifically considered and approved the impact and benefits of the development of the Property in accordance with this STATUTORY AGREEMENT upon the welfare of the region; and 2.10 WHEREAS, Owner intends to develop a Cannabis Manufacturing and Cultivation Facility pursuant to the Baldwin Park Municipal Code ("BPMC") Chapter 127 and all applicable state laws, rules, and regulations; and 2.11WHEREAS, concurrently with execution of this STATUTORY AGREEMENT, City acknowledges that Owner has been authorized to cultivate' and manufacture cannabis and cannabis related products at its facility or facilities up to 22,000 square feet. 2.12 WHEREAS, the City entered into a Development Agreement with Rukli, Inc. to be the exclusive distributor of cannabis and cannabis related products in the City of Baldwin Park. The City is entering into development agreements with owners for permits for cultivation and manufacturing of cannabis and cannabis related products in the City of Baldwin Park. The City prohibits the sale of cannabis and cannabis related products within the City of Baldwin Park so the cannabis and cannabis related products must be distributed to and sold in cities where it is legal to do so. Rukli, Inc. shall be the exclusive distributor for the cultivation and/or manufacturing permit holders within the City of Baldwin Park and City conditions the cultivation and/or manufacturing permits on Rukli, Inc. being the exclusive distributor for any permit issued by Baldwin Park for cultivation or manufacturing. ARTICLE 3. GENERAL TERMS. 3.1 Definitions and Exhibits. The following terms when used in this STATUTORY AGREEMENT shall be defined as follows: 3.1.1 "Agreement" means this STATUTORY AGREEMENT pursuant to Government Code Section 65864 et seq. -2- corporation. 3.1.2 "City" means the City of Baldwin Park, a California municipal 3.1.3 "Days" mean calendar days unless otherwise specified. 3.1.4 "Dedicate" means to offer the subject land for dedication and to post sufficient bonds or other security if necessary for the improvements to be constructed including, but not limited to: grading, the construction of infrastructure and public facilities related to the Project whether located within or outside the Property, the construction of buildings and structures, and the installation of landscaping. 3.1.5 "Development" If applicable, includes grading, construction or installation of public and private facilities and the right to maintain, repair or reconstruct any private building, structure, improvement or facility after the construction and completion thereof; provided, however, that such maintenance, repair, or reconstruction take place within the Term of this STATUTORY AGREEMENT on the Property. 3.1.6 "Development Approvals" If applicable, means all other entitlements for the Development of the Property, including any and all conditions of approval, subject to approval or issuance by the City in connection with Development of the Property. "Development Approvals" also include both the Existing Development Approvals and the Subsequent Development Approvals approved or issued by the City that are consistent with this STATUTORY AGREEMENT. 3.1.7 "Development Plan" If applicable, means the Existing Development Approvals and the Existing ,Land Use Regulations applicable to development of the Property for the Project, as modified and supplemented by Subsequent Development Approvals. 3.1.8 "BPMC" means the City of Baldwin Park Municipal Code. 3.1.9 "Effective Date" means the day this STATUTORY AGREEMENT is approved and adopted by the Baldwin Park City Council and signed by the Mayor of Baldwin Park or his designee. 3.1.10 "Existing Development Approvals" If applicable, means all Development Approvals approved or issued prior to or on the Effective Date. Existing Development Approvals include the approvals set forth in Section 3.1.6 and all other approvals which are a matter of public record prior to or on the Effective Date. 3.1.11 "Existing Land Use Regulations" If and where applicable, means all Land Use Regulations in effect on the Effective Date. Existing Land Use Regulations include all regulations that are a matter of public record on the Effective Date as they may be modified by the Existing Development Approvals. 3.1.12 "Land Use Regulations" If and where applicable means all ordinances, resolutions and codes adopted by the City governing the development and use of land, including the permitted use of land, the density or intensity of use, subdivision -3- requirements, the maximum height and size of proposed buildings, the provisions for reservation or Dedication of land for public purposes, and the design, improvement and construction and initial occupancy standards and specifications applicable to the Development of the Property. 3.1.13 "Mortgagee" If applicable, means a mortgagee of a mortgage, a beneficiary under a deed of trust or any other security -device lender and its successors - in interest. 3.1.14 "Owner" means Tier One Consulting. 3.1.15 "Processing Fees" means the normal and customary application, filing, plan check, permit fees for land use; approvals, design review, tree removal permits, building permits, demolition permits, grading permits, and other similar permits and entitlements, and inspection fees, which fees are charged to reimburse the City's expenses attributable to such applications;, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlements are granted or conducted by the City. 3.1.16 "Project" If applicable means, the Development of the Property contemplated by the Development Plan, as, such Development Plan may be further defined, enhanced or modified pursuant to the provisions of this STATUTORY AGREEMENT. The Project shall consist of this STATUTORY AGREEMENT, the Development Plans, the application, any and all entitlements, licenses, and permits related to the Project. .: 3.1.17 "Property means the real property described on in Owner's application and incorporated herein by this reference. Owner may modify the location or locations or add locations to the Property subject to City approval and all applicable zoning and distance requirements. 3.1.18 "Reasonable means using due diligence to accomplish a stated objective that the subject party is capable of performing or providing under the circumstances in a manner that is consistent with the intent and objectives of the STATUTORY AGREEMENT. 3.1.19 "Reservations of Authority" means the rights and authority excepted from the assurances and rights provided to Owner under this STATUTORY AGREEMENT and reserved to the City as described in Section 4.4. 3.1.20 "Space or Canopy Space" shall mean any space or ground, floor or other surface area (whether horizontal or vertical) which is used during the marijuana germination, seedling, vegetative, pre -flowering, flowering, curing and/or harvesting phases, including without limitation any space used for activities such as growing, planting, seeding, germinating, lighting, warming, cooling, aerating, fertilizing, watering, irrigating, topping, pinching, cropping, curing or drying marijuana or any such space used for storing any cannabis, no matter where such storage may take place or such storage space may be located. -4- 3.1.21 "Subsequent Development Approvals" If applicable, means all future discretionary approvals and all ministerial Development Approvals required subsequent to the Effective Date in connection with development of the Property, including without limitation, subdivision improvement agreements that require the provision of bonds or other securities. Subsequent Development Approvals include, but are not limited to, all excavation, grading, building, construction, demolition, encroachment or street improvement permits, occupancy certificates, utility connection authorizations, or other permits or approvals necessary, convenient or appropriate for the grading, construction, marketing, use and occupancy of the Project within the Property at such times and in such sequences as Owner may choose consistent with the Development Plan and this STATUTORY AGREEMENT. 3.1.22 "Subsequent Land Use Regulations" If applicable means any Land Use Regulations defined in Section 3.1.12 that are adopted and effective after the Effective Date of this STATUTORY AGREEMENT. 3.2 Documents. The following documents are attached to and, by this reference, are made part of this STATUTORY AGREEMENT: No. 1 — Legal Description of the Property. No. 2 — Map showing Property and its location. No. 3 — Application. 3.3 Binding Effect of STATUTORY AGREEMENT. The Property is hereby made subject to this STATUTORY AGREEMENT. Subject to Owner's receipt of all Development Approvals relative thereto, the Development of the Property is hereby authorized and shall, except as otherwise provided in this STATUTORY AGREEMENT, be carried out only in accordance with the terms of this STATUTORY AGREEMENT and the Development Plan, if any. In the event of conflict or uncertainty between this STATUTORY AGREEMENT and the Development Plan, the provisions of this STATUTORY AGREEMENT shall control. 3.4 Ownership of Property. Owner represents and covenants that it has a legal or equitable interest in the Property, which has an Assessor's Parcel Number of 8414- 006-062 and is more particularly described in the application and document "No. 1" in Section 3.2 and incorporated herein. 3.5 Term. The parties agree that the Term of this STATUTORY AGREEMENT shall be fifteen (15) years commencing on the Effective Date subject to the written extension and early termination provisions described in this STATUTORY AGREEMENT. Upon termination of this STATUTORY AGREEMENT, this STATUTORY AGREEMENT shall be deemed terminated and of no further force and effect, except terms that are expressly stated in this STATUTORY AGREEMENT to survive termination without the need of further documentation from the parties hereto. The STATUTORY AGREEMENT's Fee is subject to renegotiation after the first term, and every five year term thereafter. -5- 3.5.1 Term Extension. This STATUTORY AGREEMENT may only be extended by mutual agreement of City and Owner in writing and signed by Owner and the Mayor of Baldwin Park. If the Mayor of Baldwin Park does not sign the agreement or renegotiated agreement any such agreement is null and void. 3.6 Automatic Termination. This STATUTORY AGREEMENT shall automatically terminate upon the occurrence of any of the following events: (i) Expiration of the Term of this STATUTORY AGREEMENT as set forth in Section 3.5; (ii) The entry of a final judgment (or a decision on any appeal therefrom) voiding the City's General Plan or any element thereof, which judgment or decision would preclude development of the Project, but only if the City is unable to cure such defect in the General Plan or element within one hundred and eighty (180) days from the later of entry of final judgment or decision on appeal. (iii) Failure to timely pay the Fee or Fees. Failure to timely pay the $50,000 towards the policy salary or benefits. Failure to pay any fees due to the City under this STATUTORY AGREEMENT. 3.6.1 Effect of Termination. Termination of this STATUTORY AGREEMENT shall constitute termination of all land use entitlements and permits approved for the Owner and/or the Property. Upon the termination of this STATUTORY AGREEMENT, no party shall have any further right or obligation hereunder except with respect to any obligation to have been performed prior to such termination, or with respect to any default in the performance of the provisions of this STATUTORY AGREEMENT which has occurred prior to such termination, or with respect to any obligations which are specifically and expressly set forth as surviving this STATUTORY AGREEMENT. 3.7 Notices. 3.7.1 Notice Defined. As used in this STATUTORY AGREEMENT, notice includes, without limitation, the communication of notice, request, demand, approval, statement, report, acceptance, consent, waiver, appointment or other communication required or permitted hereunder. 3.7.2 Written Notice and Delivery. All notices shall be in writing and shall be considered given: (i) when delivered in person to the recipient named below; or (ii) three days after deposit in the United States mail, postage prepaid, addressed to the recipient named below; or (iii) on the date of personal delivery shown in the records of the delivery company after delivery to the recipient named below; or M (iv) on the date of delivery by facsimile transmission to the recipient named below if a hard copy of the notice is deposited in the United States mail, postage prepaid, addressed to the recipient named below. All notices shall be addressed as follows: If to the City: Chief Executive Officer 14403 E. Pacific Avenue Baldwin Park, CA 91706 If to Owner: Tier One Consulting 200 Corporate Pointe Drive Culver City, CA 90230 3.7.3 Address Changes. Either party may, by notice given at any time, require subsequent notices to be given to another person or entity, whether a party or an officer or representative of a party or to a different address, or both. Notices given before actual receipt of notice of change shall not be invalidated by the change. - 3.8 Validity of this STATUTORY AGREEMENT. Owner and the City each acknowledge that neither party has made any representations to the other concerning the enforceability or validity of any one or more provisions of this STATUTORY AGREEMENT. The parties acknowledge and agree that neither party shall allege in any administrative or judicial proceeding that the entering into or the performance of any obligations created in this STATUTORY AGREEMENT violates federal or state law, with respect to all federal, state and local statutes, ordinances or regulations in effect as of the Effective Date. 3.9 Fee. Fee means the amount(s) set by the City, negotiated with Owner, to provide City commensurate benefit based on a private benefit conferred upon Owner. Fee shall include City's cost to research cannabis and cannabis laws and regulations, draft cannabis ordinance, conduct public meetings, negotiate development agreements, process applications, and any other acts taken by the City in furtherance of medical and adult commercial use of cannabis. ARTICLE 4. DEVELOPMENT OF THE PROPERTY. 4.1 Right to Develop. Owner shall, subject to the terms of this STATUTORY AGREEMENT, develop the Property with a commercial cannabis facility in accordance with and to the extent of the Development Plan and/or application. The Property shall remain subject to all Subsequent Development- Approvals required to complete the Project as contemplated by the Development Plan and/or application. 4.2 Effect of STATUTORY AGREEMENT on Land Use Regulations. Except as otherwise provided by this STATUTORY AGREEMENT, the rules, regulations and official policies and conditions of approval governing permitted uses of the Property, the density and intensity of use of the Property, the maximum height and size of proposed buildings, and the design, improvement, occupancy and construction standards and specifications applicable to development of the Property shall be the Development Plan and/or -7- application. Provided, however, that in approving tentative subdivision maps, the City may impose ordinary and necessary dedications for rights-of-way or easements for public access, utilities, water, sewers and drainage, having a nexus with the particular subdivision; provided, further, that the City may impose and will require normal and customary subdivision improvement agreements and commensurate security to secure performance of Owner's obligations thereunder. 4.3 Changes to Project. The parties acknowledge that changes to the Project or Development Approvals may be appropriate and mutually desirable. The City shall act on such applications, if any, in accordance with the Existing Land Use Regulations, subject to the Reservations of Authority, or except as otherwise provided by this STATUTORY AGREEMENT. If approved, any such change in the Existing Development Approvals shall be considered an additional Existing Development Approval. 4.4 Reservations of Authority. Any other provision of this STATUTORY AGREEMENT to the contrary notwithstanding, the Development of the Property'shall be subject to subsequently adopted ordinances, resolutions ("Subsequent Land Use Regulations" or sometimes referred to as "Reservation of Authority") on the following topics: (i) Processing Fees imposed by the City to cover the estimated oractual costs to the City of processing applications for Development Approvals or for monitoring compliance with any Development Approvals granted or issued, which fees are `charged to reimburse the City's lawful expenses attributable to such applications, processing, permitting, review and inspection and which are in force and effect on a general basis at such time as said approvals, permits, review, inspection or entitlement are grantedor conducted by the City. (ii) Procedural regulations relating to hearing bodies, petitions, applications,' notices, findings, records, hearings, reports, recommendations, appeals:and any other matter of procedure. (iii) Regulations governing engineering and construction standards and specifications including, any and all uniform codes adopted by the State of California and subsequently adopted by the City. (iv) Regulations which may be in conflict with the Development Plan but which are reasonably necessary to protect the public health and safety; provided, however, the following shall apply: (a) That to the extent possible, such regulations shall be applied and construed so as to provide Owner with the rights and assurances provided in this STATUTORY AGREEMENT; (b) That such regulations apply uniformly to all new development projects of the same uses within the City; and I1 (v) Regulations that do not conflict with the Development Plan. The term "do not conflict" means new rules, regulations, and policies which: (a) do not modify the Development Plan, including, without limitation, the permitted land uses, the density or intensity of use, the phasing or timing of Development of the Project, the maximum height and size of proposed buildings on the Property, provisions for Dedication of land for public purposes and Development Exactions, except as expressly permitted elsewhere in this STATUTORY AGREEMENT, and standards for design, development and construction of the Project; (b) do not prevent Owner from obtaining any Subsequent Development Approvals, including, without limitation, all necessary approvals, permits, certificates, and the like, at such dates and under such circumstances as Owner would otherwise be entitled by the Development Plan; or (c) do not prevent Owner from commencing, prosecuting, and finishing grading of the land, constructing public and private improvements, and occupying the Property, or any portion thereof, all at such dates and schedules as Owner would otherwise be entitled to do so by the Development Plan. (vi) The City shall not be prohibited from applying Project Subsequent Land Use Regulations that do not affect permitted uses of the land, density, design, public improvements. (including construction standards and specifications) or the rate of development of the Development, nor shall the City be prohibited from denying or conditionally approving any Subsequent Development applications on the basis of such subsequent Land Use Regulations. 4.5 Other Public Agencies. It is acknowledged by the parties that other public agencies not within the control of the City possess authority to regulate aspects of the development of the Property separately from or jointly with the City, and this STATUTORY AGREEMENT does not limit the authority of such other public agencies. The City shall reasonably cooperate with other public agencies processing Development Approvals for the Project. 4.6 Tentative Subdivision Map and Development Approvals Lifespan. The term of any tentative subdivision map shall be in effect for a period of fifteen (15) years, and may be extended pursuant to the provisions of the California Subdivision Map Act (Government Code §§ 66410 et seq.) All Development Approvals shall not expire if Owner commences substantial construction of the Project within one (1) year from the Effective Date of this STATUTORY AGREEMENT. "Substantial Construction" means the issuance of a building permit in furtherance of the Project. 4.7 Satisfaction of Conditions of Approval. Owner shall comply with any and all conditions of approval for any entitlement, permit, or license it receives from the City. 4.8 Subsequent Entitlements. Prior to commencement of construction of the Project, Owner shall be required to submit applications for any and all subsequent entitlements, if any, consistent with the terms and conditions set forth in this STATUTORY AGREEMENT. 4.9 City Records Inspection. Owner acknowledges and agrees that the City is empowered to examine Owner's books and records, including tax returns. The City has 91 the power and authority to examine such books and records at any reasonable time, including but not limited to, during normal business hours. If the City wishes to inspect the areas of the Property where the cannabis is being cultivated or manufactured, City may do so at any time with no prior notice to Owner. In addition, City agrees that all of its employees or agents which enter the cultivation, manufacturing, and curing areas shall follow all of the policies and guidelines imposed on Owner's employees, including without limitation, the wearing of any clothing or equipment to insure that no pests or impurities shall enter the cultivation and curing areas. ARTICLE 5. PUBLIC BENEFITS. 5.1 Intent. The parties acknowledge and agree that development of the Property will result in substantial public needs which will not be fully met by the Development Plan and further acknowledge and agree that this STATUTORY AGREEMENT confers substantial private benefits on Owner which should be balanced by commensurate public benefits. Accordingly, the parties intend to provide consideration to the public to balance the private benefits conferred on Owner by providing more fully for the satisfaction of the public needs resulting from the Project. 5.2 For the first year, Owner will pay the City a total of $235,000 as a Fee. This fee is calculated based on $10.00 a square foot of permit space and a permit which allows up to 22,000 sq. feet, among other factors. 5.3 In year two and year three, the Fee will increase to $12.50 per sq. foot for a total of $285,000 per year. 5.4 At the beginning of year four, Owner will,pay a Fee of $15.00 per sq. foot for a total of $330,000 per year. In year five, Owner will pay a Fee of $345,000. 5.5 The Fee schedule is as follows: The first. Fee payment is due 6 months after this STATUTORY AGREEMENT is sign=ed by the ,Mayor of Baldwin Park. The second and last payment for the first year is due F months after the first payment. For years 2 through 15, the Fee schedule is as follows: divide the total Fee for the respective year into four and make four equal payments due at the end of each quarter. If Owner and City cannot agree to a new Fee or fees by December 22, 2022, this STATUTORY AGREEMENT will automatically terminate on December 23, 2022. 5.6 The Fee is subject to reassessment by the City every five years. At the end of year five, the City will set a new Fee which will be applied in years 6 through 10. At the end of year 10, the City will set new Fee which will be applied in years 11 through 15. No one factor is dispositive in the City's determination of the new Fee. The Cannabis permit will expire at the close of the 15th year and will require the Owner to reapply with the City for a new permit. 5.7 Further, Owner will pay a yearly payment of $55,000 each year to the City that can be used to mitigate the impact of the cannabis business on the City and its resources which includes but is not limited to, to use to pay a part of a police officer's salary and/or benefits. This $55,000 amount will be due at the time the permit is issued. -10- Subsequent annual payments will be due on the permit issuance anniversary date. This payment is due within thirty (30) days of issuance of the permit and thereafter on the anniversary of the issuance of the permit. 5.8 Jobs and Wage Creation. 5.8.1 Local Hiring. Owner agrees to use its reasonable efforts to hire qualified City residents for jobs at the Project. Owner shall also use reasonable efforts to retain the services of qualified contractors and suppliers who are located in the City or who employ a significant number of City residents. At least 20 percent of the Project's workforce shall consist of residents of the City. Job announcements shall be posted at City Hall, along with proof that the job announcements were advertised in at least two newspapers published, printed or distributed in the City and on various social media sites accessible to the general public. In addition, Owner shall make a good faith effort to advertise job announcements at local job fairs and on local radio 5.9 Development Agreement Administrative Fee Deposit. Owner shall be responsible for all of the City's actual costs associated with processing Development Approvals for the Project including, but not limited to, costs associated with the City's review and processing of the Project, including but not limited to reviewing the Project's entitlements, including all environmental clearance documents, permits, licenses and all documents evidencing compliance with state and local law. As such, upon issuance of its permit, Owner must deposit $15,000 with the City for the purpose of reimbursing the City for any associated costs with processing the Project, as detailed above and reimbursing -the City for its actual costs incurred in drafting and processing this STATUTORY AGREEMENT. Owner will be liable for the City's actual costs incurred in processing future Development Approval applications. City acknowledges and"agrees that this payment is not merely a deposit, but is a cap on the amount of the City's actual costs incurred in processing this STATUTORY AGREEMENT. ARTICLE 6. DISTRIBUTION AND TRANSPORTATION 6.1 Transportation of Cannabis. All pick ups and drop offs of cannabis and cannabis products into and out of the City of Baldwin Park shall be by the exclusive distributor, Rukli, Inc., or such other company should Rukli, Inc. no longer hold that right. Owner shall not, on its own or through any person or entity, arrange for pick ups or drop offs of cannabis or cannabis products into or out of the City of Baldwin Park for any purpose, except by the exclusive distributor. 6.2 Distribution of Cannabis. Owner shall distribute its cannabis and cannaTiis products only through the City's exclusive distributor. Owner shall cooperate fully with the City's exclusive distributor regarding the accounting for product, revenue and tax collection. 6.3 Owner and the City's exclusive distributor shall reach their own agreement regarding fees for the exclusive distributor's services. 6`e ARTICLE 7. REVIEW FOR COMPLIANCE. 7.1 Periodic Review. The City Council shall review this STATUTORY AGREEMENT annually, on or before each anniversary of the Effective Date, in order to ascertain Owner's good faith compliance with this STATUTORY AGREEMENT. During the periodic review, Owner shall be required to demonstrate good faith compliance with all the terms of the STATUTORY AGREEMENT. 7.2 Special Review. The City Council may order a special review of compliance with this STATUTORY AGREEMENT at any time. 7.3 Review Hearing. At the time and place set for the review hearing, Owner shall be given an opportunity to be heard. If the City Council finds, based. upon;substantial evidence, that Owner has not complied in good faith with the terms or conditions of this STATUTORY AGREEMENT, the City Council may automatically terminate this STATUTORY AGREEMENT notwithstanding any other provision of this STATUTORY AGREEMENT to the contrary, or modify this STATUTORY AGREEMENT and impose such conditions as are reasonably necessary to protect the interests of the City. The decision of the City Council shall be final, subject only to judicial review. 7.4 Certificate of Agreement Compliance. If, at the conclusion of a periodic or special, review, the City Council determines that Owner is in compliance with this STATUTORY AGREEMENT, the City shall issue a Certificate of Agreement Compliance ("Certificate") to Owner stating that after the most recent periodic or special review, and based upon the information known or made known to the City Council, that (i) this STATUTORY AGREEMENT remains in effect and (ii) Owner is not in default. The City shall not be boundbya Certificate if a default existed at the time of the periodic or special review, but was concealed from or otherwise not known to the City Council, regardless of whether or not the Certificate is relied upon by assignees or other transferees or Owner: 7.5 Failure to Conduct Review. The City's failure to conduct a periodic review of this STATUTORY AGREEMENT shall not constitute a breach of this STATUTORY AGREEMENT. 7.6 Cost of Review. The costs incurred by City in connection with the periodic reviews shall be borne by the City. The Owner is not liable for any costs associated with any City periodic review of this STATUTORY AGREEMENT. The Owner is not liable for costs incurred for reviews. ARTICLE 8. DEFAULTS AND REMEDIES. 8.1 Remedies in General. It is acknowledged by the parties that the City would not have entered into this STATUTORY AGREEMENT if it were to be liable in damages under this STATUTORY AGREEMENT, or with respect to this STATUTORY AGREEMENT or the application thereof, except as hereinafter expressly provided. Subject to extensions of time by mutual consent in writing, failure or delay by either party to perform any term or provision of this STATUTORY AGREEMENT shall constitute a default. In the event of alleged default or breach of any terms or conditions of this -12- STATUTORY AGREEMENT, the party alleging such default or breach shall give the other party thirty (30) days' notice in writing specifying the nature of the alleged default and the manner in which said default may be satisfactorily cured during any such thirty (30) day period, the party charged shall not be considered in default for purposes of termination or institution of legal proceedings. In general, each of the parties hereto may pursue any remedy at law or equity available for the breach of any provision of this STATUTORY AGREEMENT through any state court, except that the City shall not be liable in monetary damages, unless expressly provided for in this STATUTORY AGREEMENT, to Owner, to any mortgagee or lender, or to any successors in interest of Owner if successors in interest are permitted under this STATUTORY AGREEMENT or mortgagee or lender, or to any other person, and Owner covenants on behalf of itself and all successors in interest, if successors in interest are permitted under this STATUTORY AGREEMENT, to the Property or any portion thereof, not to sue for damages or claim any damages: (i) For any breach of this STATUTORY AGREEMENT or for any cause of action which arises out of this STATUTORY AGREEMENT; or (ii) For the impairment or restriction of any right or interest conveyed or provided under, with, or pursuant to this STATUTORY AGREEMENT, including, without limitation, any impairment or restriction which Owner characterizes as a regulatory taking or inverse condemnation; or (iii) Arising out of or connected with any dispute, controversy or issue regarding the application or request for a permit for cultivation, manufacturing and/or distribution or interpretation or effect of the provisions of this STATUTORY AGREEMENT. Owner hereby agrees to waive and/or release the City of Baldwin Park for any claim or claims or cause of action, not specifically and expressly reserved herein, which Owner may have at the time of execution of this STATUTORY AGREEMENT relating to any application to the City of Baldwin Park including but not limited to, any application for any type of distribution, cultivation or manufacturing permit, any application for any distribution, cultivation or manufacturing rights, or any application for any distribution, cultivation or manufacturing license from the City of Baldwin Park. CALIFORNIA CIVIL CODE SECTION 1542 The Owner expressly acknowledges that this STATUTORY AGREEMENT is intended_ to -include in --its effect a --waiver- without limitation;-of-all-claims--or-causes -of actions which have arisen and of which each side knows or does not know, should have known, had reason to know or suspects to exist in their respective favor at the time of execution hereof, that this STATUTORY AGREEMENT contemplates the extinguishment of any such Claim or Claims. The Owner specifically acknowledges and waives and releases the rights granted to Owner under California Civil Code Section 1542, which states as follows: "A general release does not extend to claims which the creditor does not -13- know or suspect to exist in his or her favor at the time of executing the release, which if known by him or her must have materially affected his or her settlement with the debtor." By expressly waiving the rights granted to Owner under California Civil Code Section 1542, the Owner represents that they understand and acknowledge that if they have suffered any injury, damage as a result of the application for or request for any permit from the City of Baldwin Park and (i) they are not presently aware of any damage or injury, or (ii) any damage or injury has not yet manifested itself, any claims for any such damage or injury are forever released and discharged. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the exercise by the City of its power of eminent domain. Nothing contained herein shall modify or abridge Owner's rights or remedies (including its rights for damages, if any) resulting from the grossly negligent or malicious acts of the City and its officials, officers, agents and employees. Nothing herein shall modify or abridge any defenses or immunities available to the City and its employees pursuant to the Government Tort Liability Act andallother applicable statutes and decisional law. Except asset forth in the preceding paragraph relating to eminent domain, Owner's remedies shall be limited to those set forth in this Section 8.1, Section 8.2, and Section 8.3. 8.2 Specific Performance. The parties acknowledge that money damages and remedies at law are inadequate, and specific performance and other non -monetary, relief are particularly, appropriate remedies for the enforcement of this STATUTORY AGREEMENT and should be available to all parties for the following reasons: (i) Except as provided in Section 8.1, money damages are unavailable against the City as provided in Section 8.1 above. (ii) Due; to the size, nature and scope of the Project, it may not be practical or possible to restore the Property to its natural condition once implementation of this STATUTORY AGREEMENT has begun. After such implementation, Owner may be foreclosed from other choices it may have had to use the Property or portions thereof. Owner has invested significant time and resources a°nd performed extensive planning and processing of the Project in agreeing to the terms of this STATUTORY AGREEMENT and will be investing even more significant time and resources in implementing the Project in reliance upon the terms of this STATUTORY AGREEMENT, and it is not possible to determine the sum of money which would adequately compensate Owner for such efforts; the parties acknowledge and agree that any injunctive relief may be ordered on an expedited, priority basis. 8.3 Termination of Agreement for Default of the City Owner may terminate this STATUTORY AGREEMENT only in the event of a default by the City in the performance of a material term of this STATUTORY AGREEMENT and only after providing written -14- notice to the City of default setting forth the nature of the default and the actions, if any, required by the City to cure such default and, where the default can be cured, the City has failed to take such actions and cure such default within sixty (60) days after the effective date of such notice or, in the event that such default cannot be cured within such sixty (60) day period but can be cured within a longer time, has failed to commence the actions necessary to cure such default within such sixty (60) day period and to diligently proceed to complete such actions and cure such default. 8.4 Attorneys' Fees and Costs. In any action or proceeding between the City and Owner brought to interpret or enforce this STATUTORY AGREEMENT, or which in any way arises out of the existence of this STATUTORY AGREEMENT or is based upon any term or provision contained herein, the "prevailing party" in such action or proceeding shall be entitled to recover from the non -prevailing party, in addition to all other relief to which the prevailing party may be entitled pursuant to this STATUTORY AGREEMENT, the prevailing party's reasonable attorneys' fees and litigation costs, in an amount to be determined by the court. The prevailing party shall be determined by the court in accordance with California Code of Civil Procedure Section 1032. Fees and costs recoverable pursuant to this Section 9.4 include those incurred during any appeal from an underlying judgment and in the enforcement of any judgment rendered in any such action or proceeding. 8.5 Owner Default. No building permit shall be issued or building permit application accepted for any structure on the Property after Owner is determined by the City to be in default of the terms and conditions of this STATUTORY AGREEMENT until such default thereafter is cured by Owner or is waived by the City. If the City terminates this STATUTORY AGREEMENT because of Owner's default, then the City shall retain any and all benefits, including money or land received by the City hereunder. ARTICLE 9. THIRD PARTY LITIGATION. 9.1 General Plan Litigation. The City has determined that this STATUTORY AGREEMENT is consistent with its General Plan. Owner has reviewed the General Plan and concurs with the City's determination. The City shall have no liability under this STATUTORY AGREEMENT or otherwise for any failure of the City to perform under this STATUTORY AGREEMENT, or for the inability of Owner to develop the Property as contemplated by the Development Plan, which failure to perform or inability to develop is as the result of a judicial determination that the General Plan, or portions thereof, are invalid or inadequate or not in compliance with law, or that this STATUTORY AGREEMENT or any of the City's actions in adopting it were invalid, inadequate, or not in compliance with law. Notwithstanding the foregoing, neither party shall contend in any administrative or judicial proceeding that the STATUTORY AGREEMENT or any Development Approval is unenforceable based upon federal, state or local statutes, ordinances or regulations in effect on the Effective Date. 9.2 Hold Harmless Agreement. Owner hereby agrees to, and shall hold City, its elective and appointive boards, commissions, officers, agents, and employees harmless from any liability for damage or claims for damage for personal injury, including -15- death, as well as from claims for property damage which may arise from Owner or Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, agents, or employees operations under this STATUTORY AGREEMENT, whether such operations be by Owner, or by any of Owner's contractors, subcontractors, or by any one or more persons directly or indirectly employed by, or acting as agent for Owner or any of Owner's contractors or subcontractors. Owner agrees to and shall defend City and its elective and appointive boards, commissions, officers, agents and employees from any suits or actions at law or in equity for damage caused, or alleged to have been caused, by reason of any of the aforesaid operations. 9.3 Indemnification. Owner shall defend, indemnify and hold harmless City and defend its agents, officers and employees against and from any and all liabilities, demands, lawsuits, claims, government claims, actions or proceedings and costs and expenses incidental thereto (including costs of defense, settlement and reasonable attorneys' fees), which the City and its City Council members may suffer, incur, be responsible for or pay out as a result of or in connection with any challenge to the legality, validity or adequacy of any of the following: (i) this STATUTORY AGREEMENT and the concurrent and subsequent permits, licenses and entitlements approved for the Project or Property; (ii) if applicable, the environmental impact report, mitigated negative declaration or negative declaration, as the case may be, prepared in connection with the development of the Property; and (iii) the proceedings or procedure undertaken in connection with the adoption or approval of any permit or any of the above. In the event. of any legal or equitable action -or other proceeding instituted > by anyone against the City or its City Council, any third party (including a governmental entity or official) challenging the validity of any provision of -this STATUTORYAGREEMENT NT or procedure upon which the permit was issued, or any portion thereof as set forth herein, the parties shall mutually cooperate with each other in defense of said action or proceeding. Notwithstanding the above, the City, at is sole option, may tender to'Owner and Owner agrees to accept any such tender of the complete defenseofany third party challenge as described herein. In the event the City elects to contract with special counsel to provide for such a defense, the City may do so In Its sole discretion and Owner will be required to pay the defense costs of the City as the costs are incurred. Owner agrees to pay any and all attorney's fees or retainer regarding the selection of counsel, and Owner shall pay all costs and all attorneys' fees related to retention of such counsel 9.4 Environmental Contamination. Owner shall indemnify and hold the City, its officers, agents, and employees free and'harmless from any liability, based or'asserted, upon any act or omission of the Owner, its officers, agents, employees, subcontractors, predecessors in interest, successors, assigns and independent contractors, excepting any acts or omissions of City as successor to any portions of the Property dedicated or transferred to City by Owner, for any violation of any federal, state or local law, ordinance or regulation relating to industrial hygiene or to environmental conditions on, under or about the Property, including, but not limited to, soil and groundwater conditions, and Owner shall defend, at its expense, including attorneys' fees, the City, its officers, agents and employees in any action based or asserted. upon any such alleged act or omission. The City may in its discretion participate in the defense of any such claim, action or -16- proceeding. The provisions of this Section 9.4 do not apply to environmental conditions that predate Owner's ownership or control of the Property or applicable portion; provided, however, that the foregoing limitation shall not operate to bar, limit or modify any of Owner's statutory or equitable obligations as an owner or seller of the Property. 9.5 The City May Choose its Own Counsel. With respect to Sections 9.1 through 9.4, the City reserves the right to select its own special counsel or otherwise engages special counsel to defend the City hereunder, which fees will be paid by Owner. 9.6 Accept Reasonable Good Faith Settlement. With respect to Article 9, the City shall not reject any reasonable good faith settlement. Before accepting any such settlement offer, City shall notify Owner of the offer and provide Owner with a copy of the offer. If Owner disagrees with the City's intention to accept the offer, prior to the City's response to any offer, the parties shall meet and confer in order to attempt to resolve the parties' differences. If the City does reject a reasonable, good faith settlement that is acceptable to Owner, Owner may enter into a settlement of the action, as it relates to Owner, and the City shall thereafter defend such action (including appeals) at its own cost and be solely responsible for any judgments rendered in connection with such action. This Section 9.6 applies exclusively to settlements pertaining to monetary damages or damages which are remedial by the payment of monetary compensation. Owner and the City expressly agree that this Section 9.6 does not apply to any settlement that requires an exercise of the City's police powers, limits the City's exercise of its police powers, or affects the conduct of the City's municipal operations. 9.7 Administrative Actions. The parties acknowledge that in the future there could be claims, enforcement actions, requests for information, subpoenas, criminal or civil actions initiated or served by either the Federal Government or the State Government in connection with Owner's development, operation and use of the Property (collectively, "Actions"). The City shall not disclose information and documents to the Federal Government or State Government, its officers, or agents regarding any party to this agreement absent a grand jury subpoena, civil or administrative subpoena, warrant, discovery request, summons, court order or similar process authorized under law hereinafter called "Governmental Notice". If any Action is brought by either the Federal or State Government, City shall immediately notify Owner of the nature of the Claim including all correspondence or documents submitted to the City. Prior to responding to the Governmental Notice, City shall provide Owner ten (10) days from the date of such notice subpoena or the like to serve and obtain on the City a protective order, or the like, from a court of competent jurisdiction. 9.8 Survival. The provisions of Sections 9.1 through 9.7 inclusive, shall survive the termination or expiration of this STATUTORY AGREEMENT, until such time as the uses of the Property established in the Development Plan are permanently terminated ARTICLE 10. THIRD PARTY LENDERS, ASSIGNMENT & SALE. 10.1 Encumbrances. The parties hereto agree that this STATUTORY AGREEMENT shall not prevent or limit Owner, in any manner, at Owner's sole discretion, -17- from encumbering the Property or any portion thereof or any improvement thereon by any mortgage, deed of trust or other security device securing financing with respect to the Property. 10.2 Lender Requested Modification/Interpretation. The City acknowledges that the lenders providing such financing may request certain interpretations and modifications of this STATUTORY AGREEMENT and agrees upon request, from time to time, to meet with Owner and representatives of such lenders to negotiate in good faith any such request for interpretation or modification. The City will not unreasonably withhold its consent to any such requested interpretation or modification provided such interpretation or modification is consistent with the intent and purposes of this STATUTORY AGREEMENT and as long as such requests do not minimize, reduce, curtail, negate or in any way limit City's rights under this STATUTORY AGREEMENT. ARTICLE 11. MISCELLANEOUS PROVISIONS. 11.1 Entire Agreement. This STATUTORY AGREEMENT sets forth and contains the entire understanding and agreement of the parties, and there are no oral or written representations, understandings or ancillary covenants, undertakings or agreements that are not contained or expressly contained herein. No testimony or evidence of any such representations, understandings or covenants shall be admissible in any proceeding of any kind or nature to interpretordetermine the terms or conditions of this STATUTORY AGREEMENT, provided, however, City at its option may rely on statements by Owner's agents at the public hearings leading to the City's approval of the project or on written documents by Owner's agents that are a part of the public record. 11.2 Severability. If any term, provision, covenant or condition of this STATUTORY AGREEMENT shall be determined invalid, void or unenforceable, by a court of competent jurisdiction, the remainder of this STATUTORY AGREEMENT shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this STATUTORY AGREEMENT. The foregoing notwithstanding, the provision of the public benefits set forth in Article 5, including the payment of the fees set forth therein, are essential elements of this STATUTORY AGREEMENT and the City would not have entered into this STATUTORY AGREEMENT but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at the City's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. The foregoing notwithstanding, the development rights set forth in Article 4 of this STATUTORY AGREEMENT are essential elements of this STATUTORY AGREEMENT and Owner would not have entered into this STATUTORY AGREEMENT'but for such provisions, and therefore in the event that any portion of such provisions are determined to be invalid, void or unenforceable, at Owner's option this entire STATUTORY AGREEMENT shall terminate and from that point on be null and void and of no force and effect whatsoever. 11.3 Interpretation and Governing Law. This STATUTORY AGREEMENT and any dispute arising hereunder shall be governed and interpreted in accordance with the -18- laws of the State of California. This STATUTORY AGREEMENT shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the parties hereto, and the rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this STATUTORY AGREEMENT, since all parties were represented by counsel in the negotiation and preparation hereof. 11.4 Section Headings. All section headings and subheadings are inserted for convenience only and shall not affect any construction or interpretation of this STATUTORY AGREEMENT. 11.5 Singular and Plural; Gender, and Person. Except where the context requires otherwise, the singular of any word shall include the plural and vice versa, and pronouns inferring the masculine gender shall include the feminine gender and neuter, and vice versa, and a reference to "person" shall include, in addition to a natural person, any governmental entity and any partnership, corporation, joint venture or any other form of business entity. 11.6 Time of Essence. Time is of the essence in the performance of the provisions of this STATUTORY AGREEMENT as to which time is an element. 11.7 Waiver. Failure by a party to insist upon the strict performance of any of the provisions of this STATUTORY AGREEMENT by the other party, or the failure by a party to exercise its rights upon the default of the other party, shall not constitute a waiver of such party's right to insist and demand strict compliance by the other party with the terms of this STATUTORY AGREEMENT thereafter. 11.8 No Third Party Beneficiaries. The only parties to this STATUTORY AGREEMENT are Owner and the City. This STATUTORY AGREEMENT is made and entered into for the sole protection and benefit of the parties and their successors and assigns. There are no third party beneficiaries and this STATUTORY AGREEMENT is not intended, and shall not be construed, to benefit, or be enforceable by any other person whatsoever. 11.9 INTENTIONALLY BLANK 11.10 INTENTIONALLY BLANK 11.11 Mutual Covenants. The covenants contained herein are mutual covenants and also constitute conditions to the concurrent or subsequent performance by the party benefited thereby of the covenants to be performed hereunder by such benefited party. 11.12 Counterparts. This STATUTORY AGREEMENT may be executed by the parties in counterparts, which counterparts shall be construed together and have the same effect as if all of the parties had executed the same instrument. 11.13 Jurisdiction and Venue. Any action at law or in equity arising under this STATUTORY AGREEMENT or brought by a party hereto for the purpose of enforcing, -19- construing or determining the validity of any provision of this STATUTORY AGREEMENT shall be filed and prosecuted in the Superior Court of the County of Los Angeles, State of California, and the parties hereto waive all provisions of federal or state law or judicial decision providing for the filing, removal or change of venue to any other state or federal court, including, without limitation, Code of Civil Procedure Section 394. 11.14 Project as a Private Undertaking. It is specifically understood and agreed by and between the parties hereto that the development of the Project is a private development, that neither party is acting as the agent of the other in any respect hereunder, and that each party is an independent contracting entity with respect to the terms, covenants and conditions contained in this STATUTORY AGREEMENT. No partnership, joint venture 'or other association of any kind is formed by this STATUTORY AGREEMENT. The only relationship between the City and Owner is that of a government entity regulating the development of private property and the owner of such property. 11.15 Further Actions and Instruments. Each of the parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this STATUTORY AGREEMENT and the satisfaction of the conditions of°this STATUTORY AGREEMENT. Upon the request of either party at anytime, the other party shall promptly execute, with acknowledgment or affidavit if reasonably required, and file or record such required instruments and writings and take any actions as may be reasonably necessary under the terms of this STATUTORY AGREEMENT to carry out the intent and to fulfill the provisions of this STATUTORY AGREEMENT or to evidence or consummate the transactions contemplated by this STATUTORY AGREEMENT. 11.16 Eminent Domain. No provision of this STATUTORY AGREEMENT shall be construed to limit or restrict the exercise by the City of its power of eminent domain. 11.17 Agent for Service of Process. In the event Owner is not a resident of the State of California or it is an association, partnership or joint venture without a member, partner orjoint venturer, resident of the State of California, or if it is a foreign corporation, then Owner shall file, upon its execution of this STATUTORY AGREEMENT, with the Chief Executive Officer or his or her designee, upon its execution of this STATUTORY AGREEMENT, a designation of a natural person residing in the State of California, giving his or her name, residence and business addresses, as its agent for the purpose of service of process in any court action arising out of or based upon this STATUTORY AGREEMENT, and the delivery to such agent of a,copy of any process in any such action shall constitute valid service upon Owner. If for any reason service of such process upon such agent is not feasible, then in such event Owner may be personally served with such process out of the County of Los Angeles and such service shall constitute valid service upon Owner. Owner is amenable to the process so described, submits to the jurisdiction of the Court so obtained, and waives any and all objections and protests thereto. 11.18 Authority to Execute. The person or persons executing this STATUTORY AGREEMENT on behalf of Owner warrants and represents that he/she/they have the authority to execute this STATUTORY AGREEMENT on behalf of his/her/their -20- corporation, partnership or business entity and warrants and represents that he/she/they has/have the authority to bind Owner to the performance of its obligations hereunder. Owner shall each deliver to City on execution of this STATUTORY AGREEMENT a certified copy of a resolution and or minute order of their respective board of directors or appropriate governing body authorizing the execution of this STATUTORY AGREEMENT and naming the officers that are authorized to execute this STATUTORY AGREEMENT on its behalf. Each individual executing this STATUTORY AGREEMENT on behalf of his or her respective company or entity shall represent and warrant that: (i) The individual is authorized to execute and deliver this STATUTORY AGREEMENT on behalf of that company or entity in accordance with a duly adopted resolution of the company's board of directors or appropriate governing body and in accordance with that company's or entity's articles of incorporation or charter and bylaws or applicable formation documents; and (ii) This STATUTORY AGREEMENT is binding on that company or entity in accordance with its terms; and (iii) The company or entity is a duly organized and legally existing company or entity in good standing; and (iv) The execution and delivery of this STATUTORY AGREEMENT by that company or entity shall not result in any breach of or constitute a default, under any mortgage, deed of trust, loan agreement, credit agreement, partnership agreement, or other contract or instrument to which that company or entity is party or by which that company or entity may be bound. 11.19 Nexus/Reasonable Relationship Challenges. Owner agrees that the fees imposed are in fact reasonable and related to the mitigation of the negative impacts of the business on the City and consents to, and waives any rights it may have now or in the future to challenge the legal validity of, the conditions, requirements, policies or programs set forth in this STATUTORY AGREEMENT including, without limitation, any claim that the terms in this STATUTORY AGREEMENT constitute an abuse of the police power, violate substantive due process, deny equal protection of the laws, effect a taking of property without payment of just compensation, and/or impose an unlawful tax. 11.20 [RESERVED] 11.21 No Damages Relief Against City. The parties acknowledge that the City would not have entered into this STATUTORY AGREEMENT had it been exposed to damage claims from Owner, or anyone acting on behalf of Owner for any breach thereof. As such, the parties agree that in no event shall Owner, or Owners' partners, or anyone acting on behalf of Owner be entitled to recover damages against City for breach of this STATUTORY AGREEMENT. 11.22 Laws. Owner agrees to comply with all applicable state, regional, and local laws, regulations, polices and rules. In addition, Owner further agrees to comply with all -21- issued entitlements, permits, licenses, including any and all applicable development standards. Specifically, Owner agrees to comply with all applicable provisions of BPMC. 11.23 Compliance with Conditions of Approval Owner agrees to comply with and fulfill all conditions of approval for any and all entitlement, permits, and/or licenses it receives from the City. All conditions of approval for all entitlements, permits and/or licenses are attached hereto and incorporated herein by this reference. 11.24 The City acknowledges that this STATUTORY AGREEMENT shall be read consistent with any statewide or -national regulation of commercial cannabis that is promulgated in the future, either by legislative action or voter approval. In the event national or statewide regulations are promulgated which decriminalize or legalize the adult -use of marijuana for recreational use, this STATUTORY AGREEMENT shall govern the conduct of the property under such future regulations. IN WITNESS WHEREOF, the 'parties hereto have caused this STATUTORY AGREEMENT to be executed as of the dates written above. CITY OF BALDWIN PARK TIERONECONSULTING By: Manuel Lozano, Mayor ATTEST: J /y By: f' - AnthonyWilloughby 11 Vice 'President By: City Clerk APPROVED AS TO FORM: APPROVED AS TO FORM: By: Robert N. Tafoya, City Attorney -22- By: z - Legal Counsel for Tier One Cons` g ORDINANCE 1427 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH TIER ONE CONSULTING FOR THE CULTIVATION AND/OR MANUFACTURING OF CANNABIS AT THE REAL PROPERTY LOCATED AT 14726 ARROW HIGHWAY (APN: 8414-005-002) WITHIN THE CITY OF BALDWIN PARK WHEREAS, a Development Agreement with the City of Baldwin Park will be required; and WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on June 13, 2018, to receive comments and consider recommendation to City Council of the proposed Development Agreement; and WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on June 20, 2018; and WHEREAS, the City Council has reviewed the Development Agreement (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement; and WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Ordinance 1427 Page 2 WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on June 20, 2018. NOW, THEREFORE BE IT ORDAINED by the City Council of the City of Baldwin Park, California, as follows: SECTION 1. In accordance with the provisions of the California Environmental Quality Act (CEQA), it has been determined that the proposed Development Agreement Projects (DA 18-03 and DA 18-18through DA 18-20) will not have a significant impact of the environment and are Categorically Exempt pursuant to Article 19, Section 15301, Class 1, 'Existing Facilities' or Class 32, 'In- fill Development Projects'. Furthermore each of the locations is proposed within an existing building. SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City's Municipal Code relating to Development Agreements: 1. The Development Agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. Because both of the locations of the cannabis distribution business are located within the I -C, Industrial Commercial Zone, it is anticipated that the use of the property is consistent with the other light industrial uses within the area. The adoption of cannabis cultivation and manufacturing activities is also consistent with Goal 1.0 of the City's Economic development Element in the General Plan in that the City encourages and facilitates activities that expand the City's revenue base. Furthermore, Goal 6.0 of the same element encourages the expansion of the City's diverse industrial base. Policy 6.5 of Goal 6.0 encourages an on-going campaign with local businesses to hire local residents. This Development Agreement requires that a minimum of 20% of the businesses workforce shall consist of Baldwin Park residents. 2. The Development Agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. Pursuant to Ordinance 1401, adopted by the City Council on August 16, 2017, effective on September 16, 2017 (and as subsequently amended by Ordinance 1403 refining the measurement of distances) cannabis cultivation, manufacturing and distribution activities are allowed within the City provided all of the development standards in Ordinance 1427 Page 3 Chapter 127 of the City's Municipal Code are met. Dispensaries remain prohibited throughout the City. 3. The Development Agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. The Development Agreement is in conformance with the general area and City as a whole as it is located within the I -C, Industrial Commercial Zone surrounded by lighter industrial uses. The use exceeds the distance requirement of fifty (50) feet between cannabis uses and the closest residential zone; furthermore, pursuant to Section 127.07.E.1 of the City's Municipal Code, the cannabis use is not nearby any sensitive uses such as schools, day care centers, parks or youth centers. Security measures for the facility include, alarms, video surveillance, and a comprehensive employee training program. 4. The Development Agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office along with review by the Planning Division Staff, the Development Agreement (Reference Attachments #2 through #5 to the Planning Commission and City Council staff reports dated June 13 and June 20, 2018) is consistent with California Government Code Sections 65864-65869.5. SECTION 3. The City Council hereby approves and adopts the Development Agreement, in the form as attached hereto as Exhibit "A", and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, Ordinance 1427 Page 4 CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on , 2018. Thereafter, said Ordinance No. 1427 was duly approved and adopted at a regular meeting of the City Council on , 2018 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ALEJANDRA AVILA, CITY CLERK ITEM NO.r�2 7 STAFF REPORT r ro jOF�Al.nlvi TO: Honorable Mayor and City Councilmembers I / HUB OF., A �ti J=/; ,rHE'' ��� 1. FROM: Sam Gutierrez, Interim Director of Public Works GBRdEL '� DATE: June 20, 2018 (carried over from May 16, 2018) ZC�\\L�wgN �O JANVP'� SUBJECT: Approval and direction to proceed with a Professional Services Agreement for Transit Services SUMMARY This report seeks City Council approval and direction to proceed with a Professional Services Agreement (PSA) for management of the City's Transit Services and Operations. Staff is requesting consideration of a 2 -year contract extension to Southland Transit Inc., through an amendment to the existing Agreement. The amendment will be in lieu of an award of a 5 -year Transit Services Agreement to provide Fixed Route, Dial -A -Ride and future Commuter Express Line services due to unfavorable costs proposals in the recently circulated Request for Proposal (RFP). FISCAL IMPACT Approval of an extension to Southland Transit, Inc's. agreement will not impact the City's General Fund. Costs for the services is currently budgeted through Prop A — Fund 244. The current annual transit services budget is $1.2 million including an annual average credit of $130,000 from the Los Angeles County Metropolitan Transportation Authority (LACMTA) for program reporting through the National Transit Database (NTD). Should the City Council opt to award a new 5 -year PSA to an RFP proposer, an additional funding appropriation between $300,000 - $400,000 annually would be required to make up the budget shortfall due to variances in operational hourly costs proposed by the respondents. The funds could be appropriated from Prop. C and/or Measure R. This would require approval from MTA, but more importantly it could have a negative impact on CIP project priorities. Transit Services Costs Summary Annual Costs MV Transportation, Inc. Year 1 Year 2 Year 3 Year 4 Year 5 Five -Year Totals Fixed and Dial A Ride rate $67.47 $66.75 $71.38 $72.55 $73.76 Annual cost $1,686,750.00 $1,668,750.00 $1,784,500.00 $1,813,750.00 $1,844,000.00 $8,797,750.00 Annual' Bus shelter Mainten. & Advertisement Rev. ($33,660.00) ($33,660.00) ($33,660.00) ($33,660.00) ($33,660.00) ($168,300.00) $8,629,450.00 Southland Transit, Inc. Fixed and Dial A Ride rate $68.20 $71.20 $73.70 $75.56 $77.47 Annual cost $1,705,000.00 $1,780,000.00 $1,842,500.00 $1,889,000.00 $1,936,750.00 $9,153,250.00 Annual Bus shelter Mainten. & Advertisement Rev. ($55,000.00) ($56,650.00) ($58,383.00) ($58,383.00) ($59,383.00) ($287,799.00) $8,866,451.02 PCA Management Fixed and Dial A Ride rate $69.31 $71.39 $73.53 $75.74 $78.01 Annual cost $1,732,750.00 $1,784,732.50 $1,838,292.50 $1,893,397.50 $1,950,305.00 $9,199,477.50 Annual Bus shelter Mainten. & Advertisement Rev. ($37,200.00) ($37,200.00) ($37,200.00) ($37,200.00) $37,200.00) ($186,000.00) $9,013,477.50 Note: Does not include fairbox revenue credit Annual costs based on 25,000 hrs./ year Award of 5 -year Transit Services Contract May 16, 2018 Pave 2 RECOMMENDATION It is recommended that the City Council: 1. Approve a 2 -year contract extension to Southland Transit Inc. (STI) at the current rate; and, 2. Authorize the Mayor to execute a Second Amendment to the existing Agreement for a 2 -year extension with STI. BACKGROUND On February 21, 2018 City Council directed Staff to issue a notice of termination to Southland Transit, Inc. and directed Staff to prepare a transit services RFP for a 5 -year contract. Three proposals were received and opened on April 26, 2018. Recently, a change in State Labor Law allowed an addition month for proposal submittals. This change in schedule may require additional months of STI service should council direct staff to pursue other options. Southland Transit has been our service provider for about 25 years. Started as San Gabriel Valley Transit in 1994 Baldwin Park was one of its first clients. On June 5, 2014, City Council awarded to Southland Transit, Inc., a 5 -year transit services contract. Other activities include the State of California minimum wage rate standards increases based on CPI. In 2015 the City changed the fixed route bus serves by reducing the operation from 6 buses to 4 buses as recommended by the Berkshire Group study. DISCUSSION The City of Baldwin Park solicited proposals through an RFP process for services from transit services companies to operate and manage the City's public transit system. A five-year contract term was desired commencing on June 1, 2018. However, after performing a bid analysis the City would need to increase funding between $300,000 to $400,000 exceeding the City's Prop. A allocation. To avoid budgetary constraints Staff recommends extending the current contract with amendments to a 2 -year term. During this 2 -year period, staff can grow the program without exceeding funding projections. Our current contract allows for two concurrent 2 -year extension at the City's discretion. The contract extensions come with the provision that any changes in the terms and conditions of the contract are mutually agreed upon by both parties and subject to the maximum increase for Transit Services for each option period described in the contract and approved amendments. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES 1. The City Council may choose not to award a 2 -year extension and direct Staff to solicit proposals through another RFP process that meets the current budgeted levels. This option will require that the City Council approve an extension to the existing contract on a month-to-month basis as the 90 -day termination deadline for the existing contract is May 31, 2018. 2. Select a firm from the proposals received and award a new PSA for Transit Services. This option will require an appropriation of additional funds from Prop C and Measure R. 3. Provide Staff with alternative direction. ATTACHMENT 1 Award of 5 -year Transit Services Contract May 16, 2018 PaEe 3 ATTACHMENTS 1. Amendment for 2 -Year extension of existing agreement with Southland Transit Inc. 2. Copies of Transit Services Proposals are available at the City Clerk's office and on the City's Website. AMENDMENT NO.2 TO AGREEMENT THIS AMENDS THE AGREEMENT entered into on the 5t' day of June 2013. THE SECOND AMENDMENT TO THE AGREEMENT WITH SOUTHLAND TRANSIT, INC. FOR PROVIDING TRANSIT SERVICES TO THE CITY OF BALDWIN PARK (this "Second Amendment") is dated as of JUNE 20, 2018 (the "Amendment Date"), and entered into by and between the CITY OF BALDWIN PARK, a California municipal corporation (the "City"), and Southland Transit, Inc. ("STI"). RECITALS A. The City and STI, entered into a Transit Services Agreement dated June 5, 2013 (the "Agreement"), to provide transit services to the public for a five-year term; and B. As of the Effective Date of this Second Amendment, the Agreement remains in effect; and C. The City and STI have mutually agreed to amend the Agreement, as provided for in Section 2 to extend the term for two -years. Therefore, the Agreement is amended as follows: 1. Section 2 Term of the Agreement is amended as follows: This Agreement shall continue for a term of two (2) year (the "Amendment Term") commencing on the Amendment Date. This Agreement shall not automatically renew at the end of the two (2) years extension term; provided, the any changes in the terms and conditions of this agreement are mutually agreed upon by both parties. Should STI not want to continue providing transit services STI shall give written notice to the City of Baldwin Park its intent not to renew this Agreement at least (90 days) prior to the expiration of the Amendment Term or then effective Renewal Term. 2. Section 22 "Designated Representatives" of Agreement is amended to update STI and City notice information as follows: (A) Southland Transit, Inc. 3650 Rockwell Avenue El Monte, CA 91731 Attn: Jason Snow, Vice President/COO (B) City of Baldwin Park 14403 East Pacific Avenue Baldwin Park, CA 91706 Attn: Sam Gutierrez, Interim Director of Public Works TO EFFECTUATE THIS FIRST AMENDMENT TO THE AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. IN WITNESS WHEREOF, and in order to bind themselves legally to the terms and conditions of this Second Amendment, the duly authorized representatives of the parties have executed this Second Amendment as of the Amendment Date. CITY OF BALDWIN PARK, a California municipal corporation Lo Manuel Lozano, Mayor Date: Southland Transit, Inc. am Date: ATTEST: City Clerk 2018 Jason Snow, Vice President/COO offit:3 AGENDA FINANCE AUTHORITY JUNE 207 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 O HIUEOF%�';o °THE'/e �rI i% error ";csrrr�/r ?; rrvrrrrrr%rr✓r; SAI' ,GAB kI,E L ; '* 01 Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Treasurer's Report — March 2018 Staff recommends that Council receive and file the Treasurer's Report for March 2018. 2. Treasurer's Report — April 2018 Staff recommends that Council receive and file the Treasurer's Report for April 2018. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of June, 2018. Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila.(a-7,baldwin�ark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) STAFF REPORT ITEM NO. / TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 SUBJECT: TREASURER'S REPORT — MARCH 2018 SUMMARY Attached is the Treasurer's Report for the month of March 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for March 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. INVESTMENT CITY OF BALDWIN PARK TREASURER'S REPORT 3/31/2018 INTEREST PURCHASE MATURITY RATE DATE DATE State of California Local Agency Investment Fund (LAIF) City -Including General Fund E all other Special Revenue Funds 1.52% Varies Varies Housing Authority 1.52% Varies Varies Certificate of Deposit CURRENT BOOK MARKET Capital One Bank USA NATL ASSN _ 1.15% 9/14/2016 9114/2018 Wells Fargo Bank NA SIOUX Falls 1.15% 9/14/2016 9/1412016 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9/16/2018 Ally Bahr Midvale CTF DEP ACT/366 1.16% SM712016 911712018 American Express Centurion 1.60% 411212017 4112/2019 Everbank lackaonvilie 1.55% 4116/2017 4116/2019 Citibank National Association 1.80% 1/2612018 112SJ2019 Goldman Sachs Sk USA NY 2.26% 1/2412018 1/2412020 Sallie Mae Sk SLT Lake City UT 225% 1124/2018 1/2412020 US Treasury Bill Z.071A Fiscal Agent Funds (Trust/Debt Service Fund) Varies Fiscal Agard Funds - Successor Agency (TnrstiDebt Service Fund) Varies 3/29/2018 3/29/2019 Varies Varies Varies Varies PAR CURRENT BOOK MARKET VALUE PRINCIPAL VALUE VALUE $ 26,541,047.43 $ 26,641,047.43 S 26,641,047.43 S 26,641,047.43 13,302.96 13,302.96 13,302.96 13,302.96 26,554,350.39 26,554,360.39 26,664,360.39 26,554,350.39 245,000.00 246,DD1).00 245,000.00 244,054.30 245,000.00 245,000.00 245,000.00 244,081.25 245,(100.00 246,000.00 245,01)(1.00 244,061.65 246,000.00 245,000.00 245,000.00 244,034.70 250,01)0.00 250,000.00 250,000.00 248,737.50 250,000.00 260,000.00 260,000.00 248,587.60 260,000.00 250,WD" 250,000.00 249,640.00 260,000.00 250,000.00 250,000.00 249,067.50 250,000.00 250,000.00 250,000.00 249,06750 2,230,000.00 2,230,000.00 2,230,000.00 2,221,331.90 1,000,000.00 1,000,000.00 1,000,000.06 979,626.11 1,862,676.62 1,862,676.62 1,(162,576.62 1,852,b76.62 3,329.76 3,329.76 3,329.76 3,329.76 1,$66,906.38 1,1166,906.38 1,866,906.38 1,866,90638 $ 31,640,266.77 S 31,840,266.77 { 31,640,266.77 S 31,611,210.78 Total Investments $ 31,640,266.77 Cash with Bank of the West City Checking 2,340,727.66 Money Market Plus 192,12031 City Miscellaneous Cash 68,212.32 Successor Agency 68,749.63 Housing Authority 201,696.93 Financing Authority 1,719.08 Investment Brokerage 1$536.62 Total Cash with Bank of the West 2,876,56644 Total Cash and Investments $ 30.616,822.21 Schedule of Cash and Investments includes city-wide assets as Included in the Comprehensive Annual Financial Report There was 1 additional investment purchase transaction made for the month of March 2018 and several deposks/w(thdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., l hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose am Q:;� Director of Finance STAFF REPORT TO: FROM: DATE: SUBJECT: ITEM NO. Honorable Mayor and City Councilmembers Rose Tam, Director of Finance June 20, 2018 TREASURER'S REPORT — APRIL 2018 SUMMARY Attached is the Treasurer's Report for the month of April 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for April 2018. BACKGROUND. The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. INVESTMENT CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2018 INTEREST PURCHASE MATURITY State of California Local Agency Investment Fund (LAIF) City -Including General Fund b al other Special Revenue Funds 1.66% Varies Varies Housing Authority 1.66% Varies Varies Certificate of Deposit CURRENT BOOK MARKET Capital One Bank USA NATL ASSN 1.15% 9114/2016 9/14/2018 Welk Fargo Bank NA SIOUX Falls 1.16% 9/14/2016 911412018 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9/16/2018 Ally Bank Midvale CTF DEP ACT/365 1.16% 9/17/2016 9/17/2018 American Express Centurion 1.60% 4112/2017 4112/2019 EverbankJacksonville 1.66% 4116/2017 4116/2019 Citibank National Association 1.80% 1/25/2018 1/26/2019 Goldman Sachs Sk USA NY 2.26% 1/2412018 1/24/2020 Sallie Mae Bk SLT Lake City UT 2.26% 1/2412018 1/24/2020 ` Safra National Bank New York 2.00% 4116/2018 4116/2019 • Morgan Stanley Bank N A Utah 2.64% 4119/2018 4120/2020 US Treasury Bill 2.07% 3129/2018 3/2912019 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies Fiscal Agent Funds • Successor Agency (Trust/Debt Service Func Varies Varies Varies PAR CURRENT BOOK MARKET VALUE PRINCIPAL VALUE VALUE $ 26,634,839.65 $ 26,634,839.65 $ 26,634,839.65 $ 26,634,839.65 13,352.46 13,362.46 13,362.46 13,362.46 26,648,192.11 26,648,192.11 26,648,192.11 26,648,192.11 246,000.00 245,000.00 246,000.00 244,174.36 245,000.00 245,000.00 246,000.00 244,201.30 245,000.00 246,000.00 245,000.00 244,181.70 245,000.00 246,000.00 246,000.00 244,152.30 250,000.00 260,000.00 260,000.00 248,767.60 260,000.00 250,000.00 260,000.00 248,602.50 260,000.00 250,000.00 260,000.00 249,600.00 250,000.00 260,000.00 260,000.00 249,012.60 250,000.00 260,000.00 250,000.00 249,012.50 260,000.00 250,000.00 250,000.00 249,685.00 250,000.00 260,000.00 260,000.00 250,287.60 2,730,000.00 2,730,000.00 2,730,000.00 2,721,677.16 1.000,000.00 1,000,000.00 1,000,000.00 980,260.00 1,854,237.95 1,854,237.96 1,864,237.96 1,854,237.95 3,332.94 3,332.94 3,332.94 3,332.94 1,857,670.89 1,867,670.19 1,867,670.89 1,867,670.89 $ 32.235,763.00 $ 32,236,763.00 1 32.236:763.00 S 32 207.700.16 Total Investments $ 32,235,763.00 Cash with Bank of the West City Checking 4,286,670.69 Money Market Plus 192,196.11 City Miscellaneous Cash 46,667.74 Successor Agency 24,460.79 Housing Authority 236,676.32 Financing Authority 1,719.08 Investment Brokerage 16,604.13 Total Cash with Bank of the West 4.802,874.76 Total Cash and Investments $ A7 Schedule of Cash and Investments Includes city-wide assets as Included in the Comprehensive Annual Financial Report. • There were 2 additional Investment purchase transactions made for the month of April 2018 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., l hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: P"Ir Rose Tam Director of Finance AGENDA HOUSING AUTHORITY JUNE 207 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 ,r-�� i°` Ha OF U w„ L Cap Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Registers from April 10 to May 7, 2018. 2. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Registers from May 8 to June 11, 2018. 3. Treasurer's Report — March 2018 Staff recommends that Council receive and file the Treasurer's Report for March 2018. 4. Treasurer's Report — April 2018 Staff recommends that Council receive and file the Treasurer's Report for April 2018. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 14th day of June, 2018. � rf Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at avila.Qbaldwin�ark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ST TO: The Honorable Chairman and Members of the Board FROM: Rose Tam, Director of Finance DATE: JUNE 20, 2018 SUBJECT: BALDWIN PARK HOUSING AUTHORITY'S WARRANTS AND DEMANDS SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority is $370,111.00 LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Registers. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The April 10 to May 7, 2018 Warrant check numbers from 72154 through 72158 in the amount of $9,976.00 and Automated Clearing House (ACH) in the amount of $360,135.00 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to The Board as required by law, and hereby ratified. Check Register May 7, 2018 Date Range: All VMS Date Range: 04/10%7018...05/07/2018 Program: All Payment Type: All Check Numbers. All Direct Deposit: Exclude Check Cleared: All Port Status: Include Port Ins Zero HAPS: Include Zero HAPs Voided Payments. Include Voided Payments Held Checks. Include Held Checks Grouped by: Sorted by. - Check Number Check Number yr Check Number Check Date Payee Name DD Amount ❑ 72154 05/Oi/2018 Annie L Henderson ❑ 24.00 ❑ 72155 05/01/2018 Cristina Ramos ❑ 4.00 ❑ 72156 05/01/2018 Hermila Silva ❑ 12.00 ❑ 72157 05/01/2018 Lakeisha Comaned Hutchinson ❑ 9915.00 ❑ 72158 05/0112018 Vanessa G Ross ❑ 21.00 Total $9,976.00 Average $1,995.20 Unit Count 0 Average Weighted by Unit Count Hard to House Count 0 HAPPY Sdh"re Page 1 05/0712018 10:49:46 AM Check Register ACH May 7, 2018 Date Range: 04/10%2098...05/07/2018 Grouped by: VMS Date Range. All Sorted by: Check Number Program: All Check Number Payment Type: All Check Numbers: All Direct Deposit. Only Check Cleaned: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments., Include Voided Payments Held Checks: Include Held Checks V Check Number Check Date Payee Name DD Amount ❑ 17389 04/10/2018 LAT Investments, LLC ® 3235.00 ❑ 17390 04/10/2018 Monrovia 612, LP ® 717.00 ❑ 17391 04/10/2018 Pacific Towers Senior Apartments - TDF LP ® 1035.00 0 17392 05/01/2018 ® 1109.00 ❑ 17393 05/01/2018 1015 West Garvey West Covina, LP ® 1506.00 ❑ 17394 05/01/2018 1024 Royal Oaks LP dba Whispering Fountains ® 12202.00 ❑ 17395 05/01/2018 Aaron Abdus Shakoor ® 785.00 ❑ 17396 05/01/2018 Alan Wu 0 836.00 ❑ 17397 05/01/2018 Alejandra Gutierrez ® 675.00 ❑ 17398 05/01/2018 Alfonso Contreras ® 209.00 ❑ 17399 05/01/2018 Allan M. & Virginia J Chipp and Ralph Saline ® 2959.00 ❑ 17400 05/01/2018 Alta Vista Villas, LP ® 588.00 ❑ 17401 05/01/2018 Amparo M Limon ® 1089.00 ❑ 17402 05/01/2018 Amy Si On ® 782.00 ❑ 17403 05/01/2018 Ana Thai ® 856.00 ❑ 17404 05/01/2018 Andrew & Eva Fogg ® 1213.00 ❑ 17405 05/01/2018 Angel Romo ® 693.00 ❑ 17406 05/01/2018 Anna & Simon Choi ® 1231.00 ❑ 17407 05/01/2018 Annette C Scott ® 1510.00 ❑ 17408 05/01/2018 Antonio & Aida Rinos 1068.00 ❑ 17409 05/01/2018 Antonio R. Corral ® 312.00 ❑ 17410 05/01/2018 ASCENSION HOLDINGS LLC ® 932.00 ❑ 17411 05/01/2018 Badillo Street Senior Apartments, LLC ® 11539.00 ❑ 17412 05/01/2018 Bandur K. Mamdani ® 1231.00 ❑ 17413 05/01/2018 Baldwin Park Family Housing Limited ® 12285.00 ❑ 17414 05/01/2018 Beatrice Pyatt ® 889.00 ❑ 17415 05/01/2018 Becky Binh Nguyet Luu ® 1747.00 ❑ 17416 05/01/2018 Billy Theodorakopoulos ® 773.00 ❑ 17417 05/01/2018 Blessed Rock of EI Monte ® 2477.00 ❑ 17418 05/01/2018 Bobby Roach ® 1093.00 ❑ 17419 05/01/2018 BrookholiowApartments ® 2773.00 0 Kv" goo Page 1 05/07/2018 10:47:13 AM ❑ 17420 05/01/2018 Bumel & Mae Smith 0 1661.00 ❑ 17421 05/0112018 Carol Hinds ® 681.00 ❑ 17422 05/01/2018 Central Apartments #2 ® 1672.00 ❑ 17423 05!01/2018 Chen Jackson ® 977.00 0 17424 05/01/2018 Cho Wu 171.00 ❑ 17425 05/01/2018 Cienega Garden Apartments ® 2863.00 ❑ 17426 05/01/2018 Cipriano Salazar Jr. ® 889.00 ❑ 17427 05/01/2018 Clinett Glazis ® 592.00 ❑ 17428 05/01/2018 Covina 023 Woods 206 LP - Pama Management 206 ® 467.00 ❑ 17429 05/01/2018 Cynthia Pham ® 716.00 ❑ 17430 05/01/2018 Dajojo, LLC ® 467.00 ❑ 17431 05/01/2018 Denise Van Pham 1443.00 ❑ 17432 05/01/2018 Derek Sim ® 748.00 ❑ 17433 05/01/2018 Dieu Van Huynh ® 875.00 ❑ 17434 05/01/2018 Dieu-Thuy Nu Ton ® 1378.00 ❑ 17435 05/01/2018 Dimltris Papadopoulous ® 1245.00 ❑ 17436 05/01/2018 Dinghwa Eddy Liu ® 1426.00 ❑ 17437 05/01/2018 Doan & Lily Thi ® 1575.00 ❑ 17438 05/01/2018 Doanho Do He ® 1217.00 ❑ 17439 05/01/2018 Don Norwood ® 1231.00 ❑ 17440 05/01/2018 Donna J Falls ® 771.00 ❑ 17441 05/01/2018 Doreen Han ® 620.00 0 17442 05/01/2018 Dung Tran ® 1146.00 ❑ 17443 05/01/2018 Dung Trung Pham and Tammy Tram Deng ® 816.00 ❑ 17444 05/01/2018 Emilio De Jesus Cruz ® 514.00 ❑ 17445 05/01/2018 Eric C. Otte ® 783.00 ❑ 17446 05/01/2018 Estate of Rosetta Mix ® 656.00 ❑ 17447 05/01/2018 Eunice Property, LLC ® 889.00 ❑ 17448 05/01/2018 EZ APT LLC ® 951.00 ❑ 17449 05/01/2018 Fanny Chan ® 641.00 0 17450 05/01/2018 Fat Law ® 891.00 ❑ 17451 05/01/2018 Fernando Islas ® 1058.00 0 17452 05/01/2018 Fred Lau ® 905.00 ❑ 17453 05/01/2018 Gilbert Dominguez ® 499.00 ❑ 17454 05/01/2018 Gleiberman Properties, Inc - FBO MG Properties Group ® 1123.00 ❑ 17455 05/01/2018 Grace Chiou ® 1248.00 ❑ 17456 05/01/2018 Greater San Gabriel Valley Property Management, Inca ® 1485.00 ❑ 17457 05/01/2018 Group IX BP Properties, LP ® 350.00 ❑ 17458 05/01/2018 Guillermo Vasquez ® 1115.00 ❑ 17459 05/01/2018 He X Van ® 1745.00 0 17460 05/01/2018 Henry Ho 746.00 ❑ 17461 05/01/2018 Henry Wong ® 1698.00 ❑ 17462 05/01/2018 Heritage Park Villas LP ® 13890.00 ❑ 17463 05/01/2018 Hilbert Properties II ® 1648.00 ❑ 17464 05/0112018 Hui Chuan Wang ® 3114.00 ❑ 17465 05/01/2018 HUY VU ® 789.00 0 HAPPY Software Page 2 05107/2018 10:47:13 AM ❑ 17466 05//01/2018 Isabel R Sanchez ® 1038.00 ❑ 17467 05/01/2018 Jaime Barcena ® 798.00 17468 05/01/2018 James or Barbara Fox ® 750.00 ❑ 17469 05/01/2018 JBMW Investment, LLC ® 669.00 0 17470 05/01/2018 Jeff Ma ® 677.00 ❑ 17471 05/01/2018 Jesse S. Gonzalez ® 227.00 ❑ 17472 05/01/2018 Jianhong Zhen ® 546.00 ❑ 17473 05/01/2018 Jim & Nancy Bailey ® 603.00 ❑ 17474 05/01/2018 Jocelyn Jae Jhong ® 1770.00 ❑ 17475 05/01/2018 Joe Clark ® 2303.00 ❑ 17476 05/01/2018 John Nguyen ® 515.00 ❑ 17477 05/01/2018 John W. Ruwitch and Anh Lam Truong ® 796.00 ❑ 17478 05/01/2018 John Young ® 496.00 ❑ 17479 05/01/2018 Jose Baudelio Delgado ® 741.00 ❑ 17480 05/01!2018 Joseph H. Garcia ® 2922.00 ❑ 174811 05/01/2018 Joseph M. Kwok ® 1271.00 ❑ 17482 05/01/2018 Joseph Pham ® 815.00 ❑ 17483 05/01/2018 Joseph T. Tung ® 964.00 ❑ 17484 05/01/2018 Juan Alvarado ® 431.00 ❑ 17485 05/01/2018 Kan Investments LTD, LLC ® 556.00 ❑ 17486 05/01/2018 Karen Lin ® 917.00 ❑ 17487 05101/2018 Karen M Hollinhurst ® 885.00 0 17488 05/01/2018 Kim Chau ® 753.00 ❑ 17489 05/01/2018 Kimberly Nguyen ® 776.00 ❑ 17490 05/01/2018 Kimberly U Dao ® 161.00 ❑ 17491 05/01/2018 Kin Wal Wong ® 895.00 ❑ 17492 05/01/2018 Ky Tran ® 1243.00 ❑ 17493 05101!2018 LAI MING LEUNG ® 839.00 ❑ 17494 05/01/2018 Lambert Lam ® 1256.00 ❑ 17495 05/01/2018 Lan Hua Mi Ku ® 1118.00 ❑ 17496 05/01/2018 Lark Ellen Village ® 7639.00 ❑ 17497 05/01/2018 Larry Chow ® 3557.00 ❑ 17498 05/01/2018 Larry Mimms ® 1067.00 ❑ 17499 05/01/2018 Larry Pratt or Doreen E. Ewing ® 1396.00 ❑ 175W 05/01/2018 LAT Investments, LLC ® 2182.00 ❑ 17501 05/01/2018 Lawrence and/or Lorraine Scimeca ® 1412.00 ❑ 17502 05/01/2018 LEFA Trust ® 896.00 ❑ 17503 05/01/2018 Leslie K Ng 851.00 ❑ 17504 05/01/2018 Lien Diep ® 1087.00 ❑ 17505 05/01/2018 Linda Man ® 790.00 ❑ 17506 05/01/2018 Lois J Gaston ® 1357.00 ❑ 17507 05/01/2018 Louis Tong ® 1074.00 ❑ 17508 05/01/2018 Lourdes Vela ® 2699.00 ❑ 17509 05/01/2018 Luan Trong Hoang ® 668.00 ❑ 17510 05/01/2018 Lucena A Ewing ® 2424.00 ❑ 17511 05/01/2018 Lucille Fulmer ® 805.00 0 HAPPY softwo Page 3 05/07/2018 10:47:13 AM ❑ 17512 05/01/2018 Mack E Titus ® 561.00 ❑ 17513 05/01/2018 Malcolm Oso ® 543.00 ❑ 17514 05/01/2018 Mallorca Apartments, LTD ® 886.00 ❑ 17515 05/01/2018 Man Sze Ma ® 1034.00 ❑ 17516 05/01/2018 Maria Luisa Fernandez ® 74.00 ❑ 17517 05/01/2018 Maria Luz Rodriguez 359.00 ❑ 17518 05/01/2018 Marina Alvarez ® 615.00 ❑ 17519 05/01/2018 Mark T. Fernandez ® 643.00 ❑ 17520 05/01/2018 Mary L Haynes ® 996.00 ❑ 17521 05/01/2018 Mayra Ortega ® 995.00 ❑ 17522 05/01/2018 Melody (Muoi) Dao ® 1230.00 ❑ 17523 05/01/2018 Michael H Phuong ® 1328.00 ❑ 17524 05/01/2018 Michelle Toliao Fernandez ® 753.00 ❑ 17525 05/01/2018 Minh A Nguyen ® 797.00 ❑ 17526 05/01/2018 Mohamad Tavakkoli ® 2630.00 ❑ 17527 05/01/2018 Moiler Property Management 857.00 ❑ 17528 05/01/2018 Monica Alber ® 919.00 ❑ 17529 05/01/2018 Monrovia 612, LP ® 7657.00 ❑ 17530 05/01/2018 Monrovia Heritage Park LP ® 16492.00 ❑ 17531 05/01/2018 Monrovia Heritage Park LP ® 2364.00 ❑ 17532 05/01/2018 Mousa Boushaaya ® 885.00 ❑ 17533 05/01/2018 Nancy H Shen ® 781.00 ❑ 17534 05/01/2018 Nomer Lacson ® 1104.00 ❑ 17535 05/01/2018 Olie S Johnson ® 885.00 ❑ 17536 05/01/2018 Olive RE Holdings, LLC ® 3167.00 ❑ 17537 05/01/2018 Pacific Towers Senior Apartments - TDF LP ® 2466.00 ❑ 17538 05/01/2018 PAMA IV Properties, LP ® 1782.00 ❑ 17539 05/01/2018 Paramjh S Nibar ® 1985.0 ❑ 17540 05/01/2018 Paul & Annie W Chau ® 966.00 ❑ 17541 05101/2018 Paul P Simon ® 815.00 ❑ 17542 05/01/2018 Paul Yan ® 676.00 ❑ 17543 05/01/2018 Paul Yen 496.00 ❑ 17544 05/01/2018 Peter R Nasmyth ® 911.00 ❑ 17545 05/01/2018 Philip Tsui ® 633.00 ❑ 17546 05/01/2018 Primrose Villa ® 5347.00 ❑ 17547 05/01/2018 Quoc T. Vo ® 1386.00 ❑ 17548 05/01/2018 Quy Due Tran ® 950.00 ❑ 17549 05/01/2018 Ralph V. Parra ® 1090.00 ❑ 17550 05/01/2018 Ramiro Viramontes ® 329.00 ❑ 17551 05/0112018 RAMONA BLVD FAMILY APARTMENTS, L.P. ® 3029.00 ❑ 17552 05/01/2018 Raul Varela Ayala ® 895.00 ❑ 17553 05/01/2018 Richard A DaSylveira ® 1163.00 ❑ 17554 05/01/2018 Ro Van Le ® 825.00 ❑ 17555 05/01/2018 Robert Lawe ® 875.00 ❑ 17556 05/01/2018 Robert and Judy 1p 2012 Trust ® 1191.00 ❑ 17557 05/01/2018 Roger Hin Nam Mak ® 8325.00 0 HAPPY software Page 4 0510712018 10,47:13 AM ❑ 17558 05/01/2018 Roland Wiekamp ® 1269.00 ❑ 17559 05/01/2018 Roman Basin ® 1104.00 ❑ 17560 05/01/2018 Ronald & Pamela Layne ® 531.00 ❑ 17561 05/01/2018 Rosa Beltran ® 1184.00 ❑ 17562 05/01/2018 Rosa Lamas-Serratos ® 1704.00 ❑ 17563 05/01/2018 Rosie Leon ® 786.00 0 17564 05/01/2018 Roy Lam ® 598.00 ❑ 17565 05/01/2018 Ruel Torres ® 684.00 ❑ 17586 05/01/2018 SAE GROUP, LLC ® 893.00 ❑ 17567 05/01/2018 Sam Gurfinkel ® 1227.00 ❑ 17568 05/01/2018 Sara Romo ® 954.00 ❑ 17569 05/01/2018 Set Homes LLC ® 7304.00 ❑ 17570 05/01/2018 Sergio Molina ® 921.00 ❑ 17571 05M1/2018 Serrano West Covina #199W, LP ® 453.00 ❑ 17572 05/01/2018 Shiu-Ein Huang ® 285.00 ❑ 17573 05/01/2018 Siu Fung Mak ® 333.00 ❑ 17574 05/01/2018 Sophia Wong ® 1706.00 ❑ 17575 05/01/2018 Steadfast Cameron Park LP ® 814.00 ❑ 17576 05/0112018 Steadfast Mccord BHA, LP ® 891.00 ❑ 17577 05/01/2018 Sul Man Mak ® 1102.00 ❑ 17578 05/01/2018 T & P Property LLC ® 795.00 ❑ 17579 05/01/2018 T & T Asset Holding, LLC ® 2565.00 ❑ 17580 05/01/2018 Takis Bogris ® 617.0 ❑ 17581 05/01/2018 Tanya H Chen ® 798.00 ❑ 17582 05/01/2018 Thanh M Tang ® 730.00 ❑ 17583 05/01/2018 The Piedrahita Trust "B" ® 1551.00 ❑ 17584 05/01/2018 The Promenade Housing Partners, LP ® 2214.00 ❑ 17585 05/01/2018 Therisa L Tyck ® 895.00 ❑ 17586 05/01/2018 Thomas Pang ® 1127.00 ❑ 17587 05/01/2018 Tinh Van Le ® /40.00 ❑ 17588 05/01/2018 Tom Cinquegrani ® 1098.00 0 17589 05/01/2018 Tom Lee ® 372.00 ❑ 17590 05/01/2018 Tuan Viet Ho ® 1681.00 ❑ 17591 05/01/2018 Up Hill Investment Inc. ® 1231.00 ❑ 17592 05/01/2018 Van T Tran ® 993.00 ❑ 17593 05/01/2018 Velma Alarcon Gandara ® 1282.00 ❑ 17594 05/01/2018 Vijay Gulati ® 2452.00 ❑ 17595 05/01/2018 Villa Olive Oak ® 539.00 ❑ 17596 05/01/2018 Vinh H. Lai ® 885.00 ❑ 17597 05/01/2018 Vinh Hong Lai ® 2853.00 ❑ 17598 05/01/2018 Vintage West Covina ® 10665.00 ❑ 17599 05/01/2018 Virginia Carlson ® 898.00 ❑ 17600 05/01/2018 Wall KengTam ® 970.00 ❑ 17601 05/01/2018 West Covina Senior Villas II, LP ® 584.00 ❑ 17602 05/01/2018 West Covina Seniors Villas 1 ® 713.00 ❑ 17603 05/01/2018 William J Rogers ® 801.00 0 HAPPY 50towo Page 5 05/07/2018 10:47:13 AM ❑ 17604 05101/2018 Wilson Apartment Associates L.P. ® 3310.00 ❑ 17605 05/01/2018 Woodside Village Apartments LP ® 6929.00 ❑ 17606 05/01/2018 Xitialai Sanchez ® 1104.00 0 17607 05101/2018 Xuan Wang ® 1254.00 ❑ 17608 05/01/2018 Xue Fen Xu ® 1206.00 ❑ 17609 05/01/2018 Xuyen Thach Han ® 1926.00 ❑ 17610 05/01/2018 Y 8 H Investment, Inc. ® 1434.00 ❑ 17611 05/01/2018 Zelmira Medina ® 1537.00 ❑ 17612 05/01/2018 Zi Jian Li ® 1686.00 Total $360,136.00 Average $827.90 Unit Count 409 Average Weighted by Unit Count $836.47 Hard to House Count 3 0 HAPPY X181.. Page 6 05/07/2018 10:47.13 AM STAFF ITEM NO. a TO: The Honorable Chairman and Members of the Board FROM: Rose Tam, Director of Finance DATE: JUNE 20, 2018 �V SUBJECT: BALDWIN PARK HOUSING AUTHORITY'S WARRANTS AND DEMANDS SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority is $362,635.40 LEGAL REVIEW None required. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Registers. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The May 8 to June 11, 2018 Warrant check numbers from 72159 through 72164 in the amount of $6,192.40 and Automated Clearing House (ACH) in the amount of $356,443.00 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. CHECK REGISTER June 11, 2018 Date Range: 05/08/2018...06/1112018 Grouped by.- y.VMS Average $442.31 VMSDate Range: All Sorted by. Average Weighted by Unit Count Check Number Program: All Check Number Payment Type: All Check Numbers: All Direct Deposit. Exclude Check Cleared: All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks V/ Check Number Check Date Payee Name DD Amount ❑ 72159 05/08/2018 EI Monte Housing Partners LP ❑ 1339.00 ❑ 72160 06/01/2018 Annie L Henderson ❑ 24.00 ❑ 72161 06/01/2018 Hermila Silva ❑ 12.00 ❑ 72162 06/01/2018 Orange County Housing Authority ❑ 4721.40 ❑ 72163 06/01/2018 Sylvia Inez Moreno ❑ 75.00 ❑ 72164 06/01/2018 Vanessa G Ross ❑ 21.00 Total $6,192.40 Average $442.31 Unit Count 3 Average Weighted by Unit Count $1,306.67 Hard to House Count 1 0 HAPPY Software Page 1 06/11/2018 11:44:45 AM CHECK REGISTER ACH June 11, 2018 Date Range: 05/08/2018...06/11!2018 VMS Date Range: All Program: All Payment Type: All Check Numbers: All Direct Deposit: Only Check Cleared. All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks Grouped by.- Sorted y.Sorted by: Check Number Check Number Check Number Check Date Payee Name DD Amount 0 17613 06/01/2018 19 1109.00 ❑ 17614 06/01/2018 1015 West Garvey West Covina, LP ® 1391.00 ❑ 17615 06/01/2018 1024 Royal Oaks LP dba Whispering Fountains ® 12601.00 ❑ 17616 06/01/2018 Aaron Abdus Shakoor ® 785.00 0 17617 06/01/2018 Alan Wu ® 836.00 ❑ 17618 06/01/2018 Alejandra Gutierrez ® 938.00 ❑ 17619 06/01/2018 Alfonso Contreras ® 209.00 ❑ 17620 06/01/2018 Allan M. & Virginia J Chipp and Ralph Seline ® 2959.00 ❑ 17621 06/01/2018 Alta Vista Villas, LP ® 588.00 ❑ 17622 06/01/2018 Amparo M Limon ® .606.00 ❑ 17623 06/01/2018 Amy Si On ® 782.00 ❑ 17624 06/01/2018 Ana Thai ® 956.00 ❑ 17625 06/01/2018 Andrew & Eva Fogg ® 1342.00 ❑ 17626 06/01/2018 Angel Romo ® 705.00 ❑ 17627 06/01/2018 Anna & Simon Choi ® 1231.00 ❑ 17628 06/01/2018 Annette C Scott ® 1510.00 ❑ 17629 06/01/2018 Antonio & Aida Rinos ® 1056.00 ❑ 17630 06/01/2018 Antonio R. Corral ® 312.00 ❑ 17631 06/01/2018 ASCENSION HOLDINGS LLC ® 932.00 ❑ 17632 06/01/2018 Badillo Street Senior Apartments, LLC ® 11534.00 ❑ 17633 06/01/2018 Bandur K. Mamdani ® 1227.00 ❑ 17634 06/01/2018 Baldwin Park Family Housing Limited ® 12458.00 ❑ 17635 06/01/2018 Beatrice Pyatt ® 889.00 ❑ 17636 06/01/2018 Becky Binh Nguyet Luu ® 1747.00 ❑ 17637 06/01/2018 Billy Theodorakopoulos 773.00 ❑ 17638 06/01/2018 Blessed Rock of EI Monte ® 2477.00 ❑ 17639 06/01/2018 Bobby Roach ® 1093.00 ❑ 17640 06/01/2018 Brookhollow Apartments ® 2530.00 ❑ 17641 06/01/2018 Burnel & Mae Smith ® 1661.00 ❑ 17642 06/01/2018 Carol Hinds ® 681.00 ❑ 17643 06/01/2018 Central Apartments #2 ® 1672.00 0 HAPPY Software Page 1 06/11/2018 11:41:56 AM ❑' 17644 06/01/2018 Chen Jackson ® 845.00 0 17645 06/01/2018 Cho Wu 171.00 ❑ 17646 06/01/2018 Cienega Garden Apartments 3160.00 ❑ 17647 06/01/2018 Cipriano Salazar Jr. ® 889.00 ❑ 17648 06/01/2018 Clinett Glazis ® 592.00 ❑ 17649 06/01/2018 Covina 023 Woods 206 LP - Pama Management 206 ® 856.00 ❑ 17650 06/01/2018 Cynthia Pham ® 716.00 ❑ 17651 06/01/2018 Dajojo, LLC ® 467.00 ❑ 17652 06/01/2018 Denise Van Pham ® 1114.00 ❑ 17653 06/01/2018 Derek Sim ® 748.00 ❑ 17654 06/01/2018 Dieu Van Huynh ® 875.00 ❑ 17655 06/01/2018 Dieu-Thuy Nu Ton ® 1378.00 ❑ 17656 06/01/2018 Dimitris Papadopoulous ® 1245.00 ❑ 17657 06/01/2018 Dinghwa Eddy Liu ® 1426.00 ❑ 17658 06/01/2018 Doan & Lily Thi ® 1575.00 ❑ 17659 06/01/2018 Doanho Do Ha ® 1217.00 ❑ 17660 06/01/2018 Don Norwood ® 1231.00 ❑ 17661 06/01/2018 Donna J Falls 771.00 ❑ 17662 06/01/2018 Doreen Han 620.00 ❑ 17663 06/01/2018 Dung Tran ® 896.00 ❑ 17664 06/01/2018 Dung Trung Pham and Tammy Tram Dang ® 816.00 ❑ 17665 06/01/2018 EI Monte Housing Partners LP ® 820.00 ❑ 17666 06/01/2018 Emilio De Jesus Cruz ® 514.00 ❑ 17667 06/01/2018 Eric C. Otte ® 1059.00 ❑ 17668 06/01/2018 Estate of Rosetta Mix ® 656.00 ❑ 17669 06/01/2018 Eunice Property, LLC ® 889.00 ❑ 17670 06/01/2018 EZ APT LLC ® 951.00 ❑ 17671 06/01/2018 Fanny Chan ® 641.00 0 17672 06/01/2018 Fat Law ® 891.00 ❑ 17673 06/01/2018 Fernando Islas ® 1058.00 0 17674 06/01/2018 Fred Lau ® 893.00 ❑ 17675 06/01/2018 Garvey Senior Affordable Partners, LP ® 834.00 ❑ 17676 06/01/2018 Gilbert Dominguez ® 463.00 ❑ 17677 06/01/2018 Gleiberman Properties, Inc - FBO MG Properties Group ® 1123.00 ❑ 17678 06/01/2018 Grace Chiou ® 1248.00 ❑ 17679 06/01/2018 Greater San Gabriel Valley Property Management, Inc. ® 1221.00 ❑ 17680 06/01/2018 Group IX BP Properties, LP ® 350.00 ❑ 17681 06/01/2018 Guillermo Vasquez ® 1115.00 0 17682 06/01/2018 Ha X Van ® 1745.00 0 17683 06/01/2018 Henry Ho ® 746.00 ❑ 17684 06/01/2018 Henry Wong ® 1698.00 ❑ 17685 06/01/2018 Heritage Park Villas LP ® 12555.00 ❑ 17686 06/01/2018 Hilbert Properties II ® 759.00 ❑ 17687 06/01/2018 Hui Chuan Wang ® 3362.00 0 17688 06/01/2018 HUY VU ® 789.00 ❑ 17689 06/01/2018 Isabel R Sanchez ® 1038.00 0 HAPPY Software Page 2 06/11/2018 11:41:56 AM ❑ 17690 06/01/2018 Jaime Barcena ® 798.00 ❑ 17691 06/01/2018 James or Barbara Fox ® 750.00 ❑ 17692 06/01/2018 JBMW Investment, LLC 669.00 ❑ 17693 06/01/2018 Jeff Ma ® 677.00 ❑ 17694 06/01/2018 Jesse S. Gonzalez ® 227.00 ❑ 17695 06/01/2018 Jianhong Zhen ® 546.00 ❑ 17696 06/01/2018 Jim & Nancy Bailey ® 603.00 ❑ 17697 06/01/2018 Jocelyn Jae Jhong ® 2089.00 0 17698 06/01/2018 Joe Clark ® 2303.00 ❑ 17699 06/01/2018 John Nguyen ® 515.00 ❑ 17700 06/01/2018 John W. Ruwitch and Anh Lam Truong ® 796.00 ❑ 17701 06/01/2018 John Young ® 520.00 ❑ 17702 06/01/2018 Jose Baudelio Delgado ® 791.00 ❑ 17703 06/01/2018 Joseph H. Garcia ® 2922.00 ❑ 17704 06/01/2018 Joseph M. Kwok ® 1821.00 ❑ 17705 06/01/2018 Joseph Pham ® 815.00 ❑ 17706 06/01/2018 Joseph T. Tung ® 964.00 ❑ 17707 06/01/2018 Juan Alvarado ® 431.00 ❑ 17708 06/01/2018 Kan Investments LTD, LLC ® 556.00 ❑ 17709 06/01/2018 Karen Lin ® 729.00 ❑ 17710 06/01/2018 Karen M Hollinhurst ® 885.00 0 17711 06/01/2018 Kim Chau ® 753.00 ❑ 17712 06/01/2018 Kimberly Nguyen 776.00 ❑ 17713 06/01/2018 Kimberly U Dao ® 161.00 ❑ 17714 06/01/2018 Kin Wai Wong ® 895.00 ❑ 17715 06/01/2018 Ky Tran ® 1243.00 ❑ 17716 06/01/2018 LAI MING LEUNG ® 476.00 ❑ 17717 06/01/2018 Lambert Lam ® 1256.00 ❑ 177.18 06/01/2018 Lan Hua Mi Ku ® 1116.00 ❑ 17719 06/01/2018 Lark Ellen Village ® 6522.00 ❑ 17720 06/01/2018 Larry Chow ® 3557.00 ❑ 17721 06/01/2018 Larry Mimms ® 1067.00 ❑ 17722 06/01/2018 Larry Pratt or Doreen E. Ewing ® 1396.00 ❑ 17723 06/01/2018 LAT Investments, LLC ® 2182.00 ❑ 17724 06/01/2018 Lawrence and/or Lorraine Scimeca 1412.00 ❑ 17725 06/01/2018 LEFA Trust ® 766.00 ❑ 17726 06/01/2018 Leslie K Ng ® 851.00 0 17727 06/01/2018 Lien Diep ® 1087.00 ❑ 17728 06/01/2018 Linda Man ® 790.00 ❑ 17729 06/01/2018 Lois J Gaston ® 1357.00 ❑ 17730 06/01/2018 Louis Tong ® 1074.00 ❑ 17731 06/01/2018 Lourdes Vela ® 2687.00 ❑ 17732 06/01/2018 Luan Trong Hoang ® 668.00 ❑ 17733 06/01/2018 Lucena A Ewing ® 2436.00 ❑ 17734 06/01/2018 Lucille Fulmer ® 805.00 ❑ 17735 06/01/2018 Mack E Titus ® 561.00 a WPY softwe Page 3 06/11/2018 11:41:56 AM 0'17736 06/01/2018 Malcolm Oso ® 543.00 ❑ 17737 06/01/2018 Mallorca Apartments, LTD ® 886.00 ❑ 17738 06/01/2018 Man Sze Ma ® 1034.00 ❑ 17739 06/01/2018 Maria Luisa Fernandez ® 74.00 ❑ 17740 06/01/2018 Maria Luz Rodriguez ® 359.00 ❑ 17741 06/01/2018 Marina Alvarez ® 615.00 ❑ 17742 06/01/2018 Mark T. Fernandez ® 643.00 ❑ 17743 06/01/2018 Mary L Haynes 996.00 ❑ 17744 06/01/2018 Mayra Ortega ® 995.00 ❑ 17745 06/01/2018 Melody (Muoi) Dao ® 1230.00 ❑ 17746 06/01/2018 Michael H Phuong ® 1328.00 ❑ 17747 06/01/2018 Michelle Toliao Fernandez ® 753.00 ❑ 17748 06/01/2018 Minh A Nguyen 1032.00 ❑ 17749 06/01/2018 Mohamad Tavakkoli ® 2630.00 ❑ 17750 06/01/2018 Moller Property Management ® 857.00 ❑ 17751 06/01/2018 Monica Alber ® 919.00 ❑ 17752 06/01/2018 Monrovia 612, LP ® 7644.00 ❑ 17753 06/01/2018 Monrovia Heritage Park LP ® 16422.00 ❑ 17754 06/01/2018 Monrovia Heritage Park LP ® 2428.00 ❑ 17755 06/01/2018 Mousa Boushaaya ® 885.00 ❑ 17756 06/01/2018 Nancy H Shen ® 781.00 ❑ 17757 06/01/2018 Nomer Lacson ® 1550.00 ❑ 17758 06/01/2018 Olie S Johnson ® 885.00 ❑ 17759 06/01/2018 Olive RE Holdings, LLC ® 3407.00 ❑ 17760 06/01/2018 Pacific Towers Senior Apartments - TDF LP ® 5332.00 ❑ 17761 06/01/2018 PAMA IV Properties, LP ® 1782.00 ❑ 17762 06/01/2018 Paramjit S Nij ar ® 1985.00 ❑ 17763 06/01/2018 Paul & Annie W Chau ® 966.00 ❑ 17764 06/01/2018 Paul P Simon ® 815.00 ❑ 17765 06/01/2018 Paul Yan ® 676.00 0 17766 06/01/2018 Paul Yen ® 496.00 ❑ 17767 06/01/2018 Peter R Nasmyth ® 539.00 ❑ 17768 06/01/2018 Philip Tsui ® 633.00 ❑ 17769 06/01/2018 Primrose Villa ® 4435.00 ❑ 17770 06/01/2018 Quoc T. Vo ® 1386.00 ❑ 17771 06/01/2018 Quy Duc Tran ® 950.00 ❑ 17772 06/01/2018 Ralph V. Parra ® 1090.00 ❑ 17773 06/01/2018 Ramiro S. Viramontes Separate Property Trust dated ® 329.00 ❑ 17774 06/01/2018 RAMONA BLVD FAMILY APARTMENTS, L.P. ® 3154.00 ❑ 17775 06/01/2018 Raul Varela Ayala ® 895.00 ❑ 17776 06/01/2018 Richard A DaSylveira ® 1109.00 ❑ 17777 06/01/2018 Ro Van Le ® 1744.00 ❑ 17778 06/01/2018 Robert Lawe ® 871.00 ❑ 17779 06/01/2018 Robert and Judy Ip 2012 Trust ® 1191.00 ❑ 17780 06/01/2018 Roger Hin Nam Mak ® 8744.00 ❑ 17781 06/01/2018 Roland Wiekamp ® 1269.00 ® HAPPY Software Page 4 06/11/2018 11:41:56 AM ❑ ' 17782 06/01/2018 Roman Basin ® 376.00 ❑ 17783 06/01/2018 Ronald & Pamela Layne ® 531.00 ❑ 17784 06/01/2018 Rosa Beltran ® 1184.00 ❑ 17785 06/01/2018 Rosa Lamas-Serratos ® 1704.00 ❑ 17786 06/01/2018 Rosie Leon ® 786.00 ❑ 17787 06/01/2018 Roy Lam ® 459.00 ❑ 17788 06/01/2018 Ruel Torres ® 276.00 ❑ 17789 06/01/2018 SAE GROUP, LLC ® 1312.00 ❑ 17790 06/01/2018 Sam Gurfinkel ® 1227.00 ❑ 17791 06/01/2018 Sara Romo ® 954.00 ❑ 17792 06/01/2018 Sel Homes LLC ® 7304.00 ❑ 17793 06/01/2018 Sergio Molina ® 921.00 ❑ 17794 06/01/2018 Serrano West Covina #199W, LP ® 453.00 ❑ 17795 06/01/2018 Shiu-Ein Huang ® 285.00 ❑ 17796 06/01/2018 Singing Wood Senior Housing LP 1356.00 ❑ 17797 06/01/2018 Siu Fung Mak ® 333.00 ❑ 17798 06/01/2018 Sophia Wong ® 1706.00 ❑ 17799 06/01/2018 Steadfast Cameron Park LP ® 814.00 ❑ 17800 06/01/2018 Steadfast Mccord BHA, LP ® 891.00 ❑ 17801 06/01/2018 Sul Man Mak ® 820.00 ❑ 17802 06/01/2018 T & P Property LLC ® 795.00 ❑ 17803 06/01/2018 T & T Asset Holding, LLC ® 2565.00 ❑ 17804 06/01/2018 Takis Bogris ® 617.00 ❑ 17805 06/01/2018 Tanya H Chen ® 798.00 ❑ 17806 06/01/2018 Thanh M Tang ® 730.00 ❑ 17807 06/01/2018 The Piedrahita Trust "B" ® 1551.00 ❑ 17808 06/01/2018 The Promenade Housing Partners, LP ® 2214.00 ❑ 17809 06/01/2018 Therisa L Tyck ® 891.00 ❑ 17810 06/01/2018 Thomas Pang ® 1127.00 ❑ 17811 06/01/2018 Tinh Van Le ® 440.00 ❑ 17812 06/01/2018 Tom Cinquegrani ® 1098.00 0 17813 06/01/2018 Tom Lee ® 372.00 ❑ 17814 06/01/2018 Tuan Viet Ho ® 1681.00 ❑ 17815 06/01/2018 Up Hill Investment Inc. ® 1231.00 ❑ 17816 06/01/2018 Van T Tran ® 993.00 ❑ 17817 06/01/2018 Velma Alarcon Gandara ® 1282.00 ❑ 17818 06/01/2018 Vijay Gulati ® 2452.00 ❑ 17819 06/01/2018 Villa Olive Oak ® 539.00 ❑ 17820 06/01/2018 Vinh H. Lai ® 885.00 ❑ 17821 06/01/2018 Vinh Hong Lai ® 1690.00 ❑ 17822 06/01/2018 Vintage West Covina ® 10702.00 ❑ 17823 06/01/2018 Virginia Carlson ® 898.00 ❑ 17824 06/01/2018 Wai Keng Tam ® 970.00 ❑ 17825 06/01/2018 West Covina Senior Villas 11, LP ® 584.00 ❑ 17826 06/01/2018 West Covina Seniors Villas 1 ® 713.00 ❑ 17827 06/01/2018 William J Rogers ® 801.00 0 HAPPY Software Page 5 06/11/2018 11:41:56 AM 0'17828 06/01/2018 Wilson Apartment Associates L.P. ® 3310.00 ❑ 17829 06/01/2018 Woodside Village Apartments LP ® 6471.00 ❑ 17830 06/01/2018 Xitlalai Sanchez ® 1104.00 ❑ 17831 06/01/2018 Xuan Wang ® 1254.00 ❑ 17832 06/01/2018 Xue Fen Xu ® 1206.00 ❑ 17833 06/01/2018 Xuyen Thach Han ® 1926.00 ❑ 17834 06/01/2018 Y & H Investment, Inc. ® 1434.00 ❑ 17835 06/01/2018 Zelmira Medina ® 1537.00 ❑ 17836 06/01/2018 Zi Jian Li ® 1686.00 Total $356,443.00 Average $823.19 Unit Count 427 Average Weighted by Unit Count $836.52 Hard to House Count 4 0 HAPPY software Page 6 06/11/2018 11:41:56 AM STAFF REPORT ITEM NO. -3 TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 SUBJECT: TREASURER'S REPORT — MARCH 2018 SUMMARY Attached is the Treasurer's Report for the month of March 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for March 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. CITY OF BALDWIN PARK TREASURER'S REPORT 3131/2018 INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAPP) City -Including General Fund E all other Special Revenue Funds 1.52% Varies Varies $ 26,641,047.43 ; 26,541,047.43 ; 26,541,047.43 ; 26,541,047.43 Housing Authority 1.52% Varies Varies 13,302.96 13,302.96 13,302.96 13,30296 ' 26,564,360.39 26,554,350.39 26,564,360.39 26,554,360.39 Certificate of Deposit _ Capital One Bank USA NATL ASSN 1.15% 9/14/2016 9114/2018 246,000.00 246,000.00 245,000.00 244,054.30 Wells Fargo Bank NA SIOUX Falls 1.15% 9/1412016 9/1412018 245,000.00 245,000.00 245,000.00 244,08125 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9/1612018 245,000.00 246,000.00 245,000.00 244,061.66 Ally Bank Midvale CTF DEP ACT/365 1.15% 9117/2016 9117/2018 246,000.00 245,000.00 245,000.00 244,034.70 American Express Centurion 1.60% 411212017 4/1212019 250,000.00 260,000.00 260,000.00 248,737.50 Everbank-lacksonville 1.55% 4/16/2017 4/16/2019 250,000.00 250,000.00 250,000.00 248,587.50 Cltlbank National Association 1.801% 1/26/2018 1/2512019 260,000.00 250,000.00 250,000.00 249,640.00 Goldman Sachs Bk USA NY 2.25% 1/24/2018 1/24/2020 250,000.00 250,000.00 250,000.00 249,067.50 Sallie Mae Sk SLT Lake City UT 2.28% 1/2412018 1/2412020 250,000.00 260,000.00 250,000.00 249,067.50 2,230,000.00 2,230,000.00 2,230,000.00 2,221,331.90 US Treasury Bill .207% 3/29/2018 3/29/2019 1,000,000.00 1,000,000.00 1,000,000.00 979,626.11 Fiscal Agent Funds (Tnestpebt Service Fund) Varies Varies Varies 1,852,576.62 1,852,676.62 1,652,576.62 1,862,576.62 Fiscal Agent Funds - Successor Agency (Tn*VDebt Service Fund) Varies Varies Varies 3,329.76 3,329.76 3,329.76 3,329.76 1,866,906.38 1,665,90638 1,855,906.38 1,856,906.38 $ 31,640,256.77 $ 31,640,266.77 I 31,640,266.77 ; 31,611,214.76 Total investments $ 31,640,256.77 Cash with Bank of the West City Checking 2,340,727.66 Money Market Plus 192,12031 City Miscellaneous Cash 68,21232 Successor Agency 56,749.63 Housing Authority 201,699.93 Financing Authority 1,719.05 Investment Brokerage 12,336.62 Total Cash with Bank of the West 2,875,566.44 Total Cash and Investments ii34,615,622.21 Schedule of Cash and Investments includes city -Wide assets as Included in the Comprehensive Annual Financial Report There was 1 additional investment purchase transaction made for the month of March 2018 and several deposltshnithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., i hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are In compliance to the City's Statement of investment Policy. Approved by: RZO Rose am Q:i;� Director of Finance STAFF REPORT TO: Honorable Mayor and City Councilmembers FROM: Rose Tam, Director of Finance DATE: June 20, 2018 SUBJECT: TREASURER'S REPORT — APRIL 2018 SUMMARY Attached is the Treasurer's Report for the month of April 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. FISCAL IMPACT None LEGAL REVIEW None required. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for April 2018. BACKGROUND The City's Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. INVESTMENT CITY OF BALDWIN PARK TREASURER'S REPORT 4/30/2018 INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET State of California Local Agency Investment Fund (LAIF) City Checking 4,286,670.59 Money Market Plus 192,196.11 City Miscellaneous Cash 46,667.74 City -Including General Fund R all other Special Revenue Funds 1.66% Varies Varies $ 26,634,839.65 $ 26,634,839.65 $ 26,634,839.65 $ 28,634,839.66 Housing Authority 1.66% Varies Varies 13,352.46 13,352.46 13,362.46 13,352.46 26,648,192.11 26,646,192.11 26,848,192.11 26,648,192.11 Certificate of Deposit Capital One Bank USA NATL ASSN 1.15% 9/1412016 9/14/2018 245,000.00 246,000.00 246,000.00 244,174.36 Wells Fargo Bank NA SIOUX Falls 1.16% 9/14/2016 9114/2018 245,000.00 245,000.00 246,000.00 244,201.30 JP Morgan Chase Bank NA Columbus 1.15% 9/16/2016 9/16/2018 246,000.00 246,000.00 246,000.00 244,181.70 Ally Bank Midvale CTF DEP ACT/3e6 1.15% 9/17/2016 9/17/2018 245,000.00 246,000.00 246,000.00 244,152.30 American Express Centurion 1.60% 4/12/2017 4/12/2019 250,000.00 250,000.00 250,000.00 248,767.50 Everbank-Jacksonville 1.65% 4116/2017 4116/2019 260,000.00 250,000.00 260,000.00 248,602.60 Citibank National Association 1.80% 1/26/2018 1/25/2019 260,000.00 250,000.00 260,000.00 249,600.00 Goldman Sachs Bk USA NY 2.26% 1/2412018 112412020 250,000.00 250,000.00 260,000.00 249,012.50 Sallle Mae Sk SILT Lake City UT 2.26% 1/24/2018 1/2412020 260,000.00 250,000.00 260,000.00 248,012.50 ' Safra National Bank New York 2.00% 4116/2018 4115/2019 260,000.00 260,000.00 260,000.00 249,686.00 • Morgan Stanley Bank N A Utah 2.64% 4119/2018 4120/2020 260,000.00 260,000.00 260,000.00 250,297.50 27730,000.00 2,730,000.00 2,730,000.00 2,721,677.15 US Treasury Bill 2.07% 3/2812018 3/29/2019 1,000,000.00 1,000,000.00 1,000,000.00 980,260.00 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 1,854,237.95 1,864,237.95 1,854,237.96 1,854,237.95 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Func Varies Varies Varies 3,332.94 3,332.94 3,332.94 9,332.94 17857,570.89 1,857,670.89 1,857,670.89 1,867,670.89 $ 32.235.763.00 $ 32.236.763.00 i 34235:763.00 $ 32.207,700.15 Total Investments $ 32,236.763.00 Cash with Bank of the Wast City Checking 4,286,670.59 Money Market Plus 192,196.11 City Miscellaneous Cash 46,667.74 Successor Agency 24,460.79 Housing Authority 236,676.32 Financing Authority 1,719.08 Investment Brokerage 16,604.13 Total Cash with Bank of the West 4,802,874.76 Total Cash and Investments S 3T.—OW-63776— Schedule .030.63. 6 Schedule of Cash and Investrhents Includes city-wide assets as Included In the Comprehensive Annual Financial Report There were 2 additional Investment purchase transactions made for the month of April 2018 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance