HomeMy WebLinkAbout2018 274 1 CC RESO RESOLUTION NO. 2018-274-1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK AMENDING THE EXECUTIVE EMPLOYEES BENEFITS
MATRIX
WHEREAS, the City is desirous of amending specified benefits in the Executive
Employees Benefits Matrix; and
WHEREAS, the City is amending the Attendance and Leaves provision of the
Executive Employees Benefits Matrix to adjust the administrative leave hours accordingly.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
DOES HEREBY RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution
No. 2018-274 to approve the amended Executive Employees Benefits Matrix attached
hereto as Exhibit D.
SECTION 2. The City Clerk shall certify to the adoption of this.Resolution.
PASSED, APPROVED, AND ADOPTED this 18th day of July 2018.
MANUEL : - ' k •
MAYOR
ATTEST:
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the
foregoing Resolution No. 2018-274 was duly adopted by the City Council of the City of
Baldwin Park at a regular meeting thereof held on July 18, 2018 and that the same was
adopted by the following vote to wit:
AYES: COUNCIL MEMBERS: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAI► • COUNCIL MA? BERS: NONE
/IA/JAW AI
ALEJAN DA ILA
CITY CLERK
EXHIBIT "D"
Executive&Unclassified Managers Benefit Matrix
Effective July 18,2018
EXECUTIVE EMPLOYEES
BENEFIT MATRIX
ATTACHMENT A
COST OF LIVING ADJUSTMENTS
The following unadjusted base salary increases shall be provided to all Executive
Employees:
+2%retroactive to the first full pay period of Fiscal Year 2017-18
+2%effective the first full pay period of Fiscal Year 2018-19
+2%effective the first full pay period of Fiscal Year 2019-20
INSURANCES/SUPPLENtENTAL WAGE PAYMENTS
Benefits Plan
Effective the first full pay period commencing on or after July 1, 2017, the City will
contribute a sum not to exceed $1,875 per month for each Executive employee towards benefits
as detailed below:
The employee is required to maintain a minimum coverage for himself/herself in a plan
of his or her choice, unless the employee can show proof of adequate health insurance coverage
through another source. In instances where the employee's medical insurance premium is less
than the City's monthly contribution, such employee will have an option to have the excess
monies placed toward an existing benefit program. These options include:
1. Placement in a City provided health insurance plan for self, two (2) party or family
coverage.
2. Placement in a City provided dental insurance plan for self, two (2) party or family
coverage.
3. Placement spread over a combination of the options listed above.
4. Elect to receive any excess monies in cash, which will be considered as taxable income,
or
5. Elect to place the excess cash monies in a City provided deferred compensation program.
Vision Plan
Effective the first full pay period commencing on or after July 1, 2017, the City will
provide a vision plan,and will contribute up to a maximum premium cost of$37.55 per month.
Dental Plan Enhancement
Effective June 1, 1993, the City will provide for the dental plan enhancement of
orthodontics to the "Reimbursable Plan Choice" of the City's dual choice dental plan. Additional
cost for this enhancement will be paid for by the City. Those affected individuals currently
enrolled in the"Pre-paid Plan Choice"presently receive this benefit.
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Executive&Unclassified Managers Benefit Matrix
Effective July 18,2018
Life Insurance
The City will provide term life insurance in the face amount of$100,000.
Long-Term Disability and Short Term Disability
The City will provide long-term and short-term disability insurance coverage as set forth
in the plan on file in the Personnel Services Office.
RETIREMENT
Retirement--Miscellaneous Employees
In accordance with City Resolution 2015-094, effective October 25, 2015, employees
will pay 100% of the employee's membership contribution to the California Public Employees
Retirement System (CaIPERS). All such employee contributions shall be deposited in the
member's retirement.
Retirement—Sworn Employees
In accordance with City Resolution 2015-094, effective October 25, 2015, employees
will pay 100% of the employee's membership contribution to the California Public Employees
Retirement System (Ca1PERS). All such employee contributions shall be deposited in the
member's retirement account.
Retiree Health Care
For all Unclassified Employees, if upon retirement the employee enrolls in the City's
CaIPERS medical care plan, the City will pay the minimum employer contribution to CaIPERS
that is required by Government Code section 22892. In addition, the City will also pay into the
retiree's individual health reimbursement account, or similar reimbursement plan, an amount
equal to the difference of the City's minimum employer contribution required by Government
Code section 22892 and the premium cost for retiree-only coverage in the retiree's chosen
medical plan.
VEHICLE ALLOWANCE
Effective the first full pay period commencing on or after July 1, 2017, the City will
provide an Executive employee an amount of$500.00 per month vehicle allowance except for
the Police Chief who may choose a take-home,City-owned vehicle.
ELECTRONIC DEVICE MONTHLY ALLOWANCE
Effective the first full pay period commencing on or after July 1, 2017, the City will
provide an Executive employee an amount of$150.00 per month to obtain and maintain access
to personal electronic communication devices (smart phones, tablets, laptops, etc.) also used for
City business.
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Executive&Unclassified Managers Benefit Matrix
Effective July 18,2018
ATTENDANCE AND LEAVES
Sick Leave
The general policy for sick leave will be as set forth, for all full-time employees, in
Section 11.4 of the Personnel Rules.
Sick leave will accrue at the rate of 3.6923 hours on a biweekly basis and shall be debited
on an hourly basis.
Effective September 7, 1994, each eligible employee shall elect their maximum sick
leave hours accrual. Dependent upon the total number of currently accrued sick leave hours, the
maximum sick leave hours accrual may be set at 300 hours,600 hours or 900 hours. If an eligible
employee wishes to elect a maximum sick leave accrual level that is at a higher level than their
closest currently accrued sick leave hours,they may do so. The maximum accrual elected by the
eligible employee will be irrevocable.
When an employee's service with the City is terminated for any reason,no compensation
shall be paid for the unused sick leave hours accrual bank.
Annual Sick Leave Incentive
Sick leave shall accrue on hourly basis of eight (8) hours per month and shall be debited
on an hourly usage basis. Each January 1,eligible employees will commence to accrue sick leave
hours above their prior elected sick leave hours bank(300,600 or 900).
At the close of the calendar year, each eligible employee will receive 75% of the unused
portion of sick leave hours as compensation, calculated at their then straight time hourly rate.
Payment will be made at the next closest pay period.
Vacation
All Executive employees shall accrue vacation leave in accordance with the following:
a. Employees having less than five (5) years of service with the City: 3.6923 hours on a
biweekly basis for time actually worked.
b. Employees having more than five (5) years of service but less than ten (10) years of
service with the City: 4.6154 hours on a biweekly basis for time actually worked.
c. Employees having more than ten(10) years but less than fifteen(15)years of service
with the City: 5.5385 hours on a biweekly basis for time actually worked.
d. Employees having more than fifteen (15) years but less than twenty (20) years of
service with the City: 6.4615 hours on a biweekly basis for time actually worked.
e. Employees having over twenty (20) years of service with the City: 7.3846 hours on a
biweekly basis for time actually worked.
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Effective July 18,2018
Employees will be entitled to utilize accrued vacation leave after completionof six (6)
months continuous employment with the City.
Bereavement Leave
Each Executive employee shall receive the equivalent of their workweek per incident, as
needed, for a death in his or her immediate family. Immediate family shall mean and include
only the employee's spouse, children, step-children, parents, spouse's parents, grandparents,
spouse's grandparents, brothers and sisters. Said time will not be cumulative from one twelve
month period to another nor will pay in lieu of unused leave for bereavement be provided.
Administrative Leave
Effective July 1, 2017, the CEO shall receive a maximum of one hundred twenty-five
(125)hours of administrative leave. Payouts for unused time is discretionary and can be paid out
at any time during each fiscal year. All other Executive employees shall receive a maximum of
one hundred twenty (120)hours of administrative leave each fiscal year. For all other Executive
employees, unused time at the end of each fiscal year, June 30,will be paid during the following
month of July with said time being calculated at their then straight time hourly rate.
Holidays
All Executive employees are currently working on an alternate work schedule of four(4)
days,ten(10)hours. While assigned to such work schedule,the following days shall be observed
as holidays:
January 1st, the third Monday in February; the last Monday in May; July 4th; the first
Monday in September; November 11th; the fourth Thursday in November; December
24th; December 25th; and such other days as may be designated as holidays by motion of
the City Council.
If any of the foregoing holidays falls on a Friday and/or Saturday,the holiday will not be
observed on the preceding Wednesday or Thursday. If any of the holidays fall on a Sunday,the
Monday following is the holiday in lieu thereof.
Floating Holidays
For each Executive employee working the 4/10 plan such employee will receive two (2)
ten(10)hour days of floating leave,for a total of 20 hours.
Holiday Bank
At the beginning of each calendar year, the City will determine how many of the set
holidays fall on a Friday and/or Saturday. An employee will be credited with an equivalent
number of hours of holiday time("Holiday Bank"). Each affected employee will also be credited
with the above floating holidays. For Executive Employees working the four (4) day, ten (10)
hour alternate work schedule,the holiday bank will be calculated at ten(10)hours per holiday.
Employees may accumulate up to a maximum of one hundred (100) hours of holiday
bank time. Each January 1, such excess hours will be removed from the employee's holiday bank
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Effective July 18,2018
hours accrual, calculated at their then straight time hourly rate and placed in a holiday hours
bank to be paid no later than June 30 of the same year.
If an employee separates employment from the City, and has used holiday bank time
prior to the occurrence of the actual holiday, he/she will have his/her vacation bank,
administrative leave and/or final paycheck reduced to reflect the excess holiday bank time used.
If an employee separates employment from the City, and has not used any eligible
accrued holiday bank time, he/she will be paid for such eligible holiday bank time at his/her
straight time rate.
Compensation for Accrued Leave Time
Notwithstanding the maximum accruals established for vacation,administrative leave and
holiday bank, Executive employees may accrue up to a maximum of three (3) months of
additional paid leave time composed of a combination of vacation, administrative leave and/or
holiday bank time.
City Hall One-Time Closure
One-time City Hall closure: December 26 -29, 2017; City to provide 20 hours of holiday
time for December 27 and 28,2017.
DEFERRED COMPENSATION
Effective the first full pay period commencing on or after July 1, 2017, the City will
contribute $500.00 per month to each employee into a City sponsored 457 Plan on a pre-tax
basis.
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