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HomeMy WebLinkAbout2018 10 03NOTICE AND CALL OFA SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, OCTOBER 3, 2018 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: September 27, 2018 AFFIDAVIT OF POSTING Al( Manuel Lozano Mayor I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on October 3, 2018. 00, Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and OCTOBER 3, 2018 i �at�on 5:30 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 1,LD"� . HIU OF/ ► „ IR Area SAN' /GA-8 �I E L ..� . ` rED JAW Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tem Cruz Baca - Council member Monica Garcia - Council member Susan Rubio - Council member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado en esta agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al or any of its Agencies, you may do so during the Concilio o alguna de sus Agencias, podra hacerlo PUBLIC COMMUNICATIONS period noted on durante el periodo de Comentarios del Publico the agenda. Each person is allowed three (3) (Public Communications) anunciado en la agenda. A minutes speaking time. A Spanish-speaking cada persona se le permite hablar por tres (3) interpreter is available for your convenience. minutos. Hay un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(jn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Didgir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximal. (Codigo de Gobierno §54954.21 RECESS TO CLOSED SESSION 1. Public Employee Appointment Pursuant to Government Code Section 54957: Title of Position: Community Development Director OPEN SESSION/STUDY SESSION 2. Baker + Associates Public Art Advisory Baldwin Park Digital Marquee Presentation RECESS TO CLOSED SESSION 3. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: Baldwin Park City Employees Association (CEA) 4. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4145 Puente Avenue (CAN 17-01) Negotiating Parties: City of Baldwin Park and Edward Avakyan, Jenome Research B. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Lih Ping Henry Liou, Baldwin Park TALE Corp. C. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. D. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17-07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. E. Property: 5117 Calmview Avenue (CAN 17-08) Negotiating Parties: City of Baldwin Park and Victor Chevez and Helen Chau, Casa Verde Group F. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park G. Property: 14837 & 14841 Ramona Boulevard (CAN 17-10) Negotiating Parties: City of Baldwin Park and Phil Reyes, and Alexis Reyes, Organic Management Solutions, LLC. H. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP I. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. J. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group K. Property: 5157 Azusa Canyon Road (CAN 17-17) Negotiating Parties: City of Baldwin Park and Mike Sandoval and Ed Barraza, Elite Green Cultivators L. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. M. Property: 13450 Brooks Drive, Unit A & C (CAN 17-27) Negotiating Parties: City of Baldwin Park and Jonathan Yuan Kai Lee, Jefferson Liou, and Jerrell Austin Shepp, Cloud Control, Inc. N. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. O. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. 5. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale Case No. BS163400 Case Name: Hadsell v. City of Baldwin Park Case No. BC548602 6. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Five (5) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on October 3, 2018. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e-mail aavilaabaldwinnark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) /=� BALDWIN PARK CITY COUNCIL REGULAR MEETING OCTOBER 3, 2018 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Mayor - Mayor Pro Tem - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. vvrrtlen publlr ( ,:(")rd rr k")ln g lea al��a� i()r vary (.)pen sh' n ()[ (-F„g uk")rrnr r ling ()[ c ll�C(') fnCil r`i;=,lrrF,Auted lc) s at�”' C(')unCiI ""2 /")OUrs a'nee n g wall be, [(.)r- pu 11 In,s;C,r rb(.an at �,It„t� ll all in lura �;It„� �,lra� rt'e��s ��lla�° ru ��l l-t-�tf1,, 1 fiat rla�r /t "� nue"'U'd h°"If «rduring CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • City of Baldwin Park's Platinum Level Achievement in Southern California Edison's Local Government Energy Leader Program Presentation by Southern California Edison Local Public Affairs Representative Sal Ramirez and Christian Cruz • Breast Cancer Awareness Month • Domestic Violence Awareness PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. Warrants and Demands Staff recommends that Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report — July 2018 Staff recommends that Council receive and file the Treasurer's Report. City Council Agenda Page 2 3. Meeting Minutes Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special City Council Meeting held on September 4, 2018. B. Meeting Minutes of the Special and Regular City Council Meetings held on September 5, 2018. 4. Second Reading of Ordinance No. 1429 Entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Becker Boards Small, LLC for the Approval of a New Digital Billboard Structure at the Real Property Located at 13100 Brooks Drive along the 1-106 Freeway within the City of Baldwin Park Staff recommends that the City Council waive reading and adopt Ordinance No. 1429, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BECKER BOARDS SMALL, LLC FOR THE APPROVAL OF A NEW DIGITAL BILLBOARD STRUCTURE AT THE REAL PROPERTY LOCATED AT 13100 BROOKS DRIVE ALONG THE 1-605 FREEWAY WITHIN THE CITY OF BALDWIN PARK". 5. Approval of an Amendment to the Employment Agreement with Rose Tam of the Finance Department and Approve Salary Adjustments and updates to the Comprehensive City of Baldwin Park Pay Schedule for the Director of Finance in Accordance with Ca1PERS Guidelines Staff recommends that Council approve, ratify and adopt - 1 . dopt: 1. Resolution No. 2018-289 to amend the Agreement between the City of Baldwin Park and Rose Tam; and 2. Resolution No. 2018-290 to approve the Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments of the Finance Director position, retroactive to March 20, 2018; and 3. Resolution No. 2018-291 to approve the updated Comprehensive City of Baldwin Park Pay Schedule reflecting a five step compensation plan in accordance with BPPA Memorandum of Understanding, effective March 25, 2018; and 4. Resolution No. 2018 —292 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments for the Public Works Director, effective June 20, 2018; and 5. Resolution No. 2018 —293 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the cost of living adjustments, effective July 1, 2018; and 6. Resolution No. 2018-294 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments for the Human Resources Analyst 11, effective July 23, 2018. City Council Agenda Page 3 6. Approve Agreement with the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and the City of Baldwin Park for Cost - Sharing for the Installation of Monitoring Equipment and Monitoring Pursuant to the Harbor Toxins Pollutant TMDL Staff recommends that Council - 1 . ouncil: 1. Approve the Cost Sharing Agreement between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) and the City of Baldwin Park for the Installation of Monitoring Equipment and Monitoring pursuant to the Harbor Toxic Pollutant TMDL; and, 2. Authorize the Mayor and City Clerk to execute the Agreement for the Cost Sharing Agreement; and, 3. Authorize the Public Works Director to execute necessary documents; and, 4. Authorize the Finance Director to make necessary budget adjustments to allow payments as approved for FY 2018-2019 thru June 30, 2023. 7. Award of Bid for City Project No. 2018-0266 — Brooks Drive and Spring Street Reconstruction Project It is recommended that the City Council: Approve and award the contract to All American Asphalt of Corona, CA in the amount of $331,700.00; and 2. Authorize the Mayor and City Clerk to execute the contract for City Project No. 2018-0266 — Brooks Drive and Spring Street Reconstruction Project; and 3. Authorize the Director of Finance to Appropriate $61,523.00 from Fund #256- SB1 Road Repair and Accountability to Acct. No. 256-50-520-58100-15704. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Warrants and Demands Staff recommends that Council ratify the attached Warrants and Demands Register. SA -2 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Warrants Treasurer's Report — July 2018 Staff recommends that Council receive and file the Treasurer's Report. City Council Agenda Page 4 PUBLIC HEARING 8. Zoning Code Amendment No. AZC-186, an Amendment to the City Of Baldwin Park Municipal Code Chapter 153 Sections 153.040.020, 153.120.350, 153.150.100, and 153.220.050 Relating to Accessory Dwelling Units Staff recommends that the City Council: 1) Introduce for first reading, by title only and waive further reading, Ordinance 1430, entitled, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE XV, LAND USAGE, CHAPTER, 153, ZONING CODE, SECTIONS 153.040.020, 153.153.120.350, AND 153.150.100, AND 153.220.050 RELATING TO ACCESSORY DWELLING UNITS — ZONING CODE AMENDMENT CASE NUMBER AZC 186. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS • None Requested ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of September, 2018. I A,, Alejandra Avila city idem PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at aavila(Er baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: October 3, 2018 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payrolls for the last periods were $1,063,254.74 and the attached General Warrants Register was $2,101,350.35 for a total amount of $3,164,605.09. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The last payrolls of the City of Baldwin Park consist of check numbers 199687 to 199737. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 8998 to 9531 for the period of August 12, 2018 through September 8, 2018, inclusive; these are presented and hereby ratified in the amount of $1,063,254.74. 2. General Warrants, with bank drafts in the amount of $621,957.41 and checks from 221008 to 221302 in the amount of $1,479,392.94 for the period August 28, 2018 to September 24, 2018, inclusive; in the total amount of $2,101,350.35 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Expense Approval Report "ATTACHMENT 1" 00 N N C Ln O O Vf M W O O O O tD sf M 00 .-I In In N m m m m M w w V m m w Ln N O N V Vf R N M .-i to a V1 N t0 Ln 1A 00 O m M M m tD �"� . j M V O N r V 01 Of of V O1 Ol tD m V N 1, N 00 .� 1- n O .� (n tD U1 O n N CL Ov M N N M '-I ^ N M N .- I N N N W N m W N N N rl N nj N~ LC11 tC0 N N N O Z Q O n N n ID N N rl N N N a -I A T \ m p� J C O O O CL 0 IV o 08, on co x wc 00 0g p0m Ln Ln N . 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M O 1l N -1 O1 00 to rl qv v tD V M N m O n m to 00 m m N M 1, M 00 Ln co M M 10 n 01 1, O O M N 00 O-cr t!1 N m to m tD 1, N t!1 N N N P M W N O P N M M O Il M N m M 00 rl 00 rl N rl N V1 0) 00 a n N e N O O 00 N N N M tD rl 00 co N M N rl 'i N M 00 try t0 N tD M N 00 N tD 00 .ti rl N Z W C N O x K W W Q W W LU U W Z W Q cL W J J ynj Z Z > J Z O W J n n 0 0 CC CCL w CLa Z oc n vii w W W N Ln Q V w cc U a7S on Z H F Z Z Z otS n Z oiJ as Z V1 m X Mx O Q O O Z Q W W W W W t/1 hQ Q W cc F H Z J J W W LL J U W Z H J c cc << O cc W a Z cc cc W n C LL W (D L L LL 0 ono 0 ov v o o g 0 00 d m m m m m w 00 .r M M M M M M m V1 VI u1 Vf Y1 N IflM m LnV1 N W V1 u1 0 0 0 0 0 0 a v v v v a v m rn m m m rn m m m 111 Y1 V, to to 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 rt 'r rl N rt ti .i ut � to to an In an u� N N N H N e-1 N N N N N N N N N aQaCVaVa0Vaaaa O = W W N m 0 :D 0C K W C Z1- d IZ W Q •• W n ~ 0 LL O u F h :n= g z Z d o O O o Z FE at Z O W w G a= ZZ coZ f- t/) V1 t/1 t/1 Z l.7 W � O Q � r< ��ZZZzz<J,,, Q r Q W W O O O O W U C7 N Z t/1 M N N J F c� J 1 Z- W W W W W W J Q HiQ d J U Z Z Z Z C 1-- W J Z J J J J } oowacc0000�ziP:i ITEM NO. & TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: October 03, 2018 SUBJECT: Treasurer's Report — July 2018 SUMMARY Attached is the Treasurer's Report for the month of July 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for July 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report "EXHIBIT A" C M—OF RALOWN VARR TREVABSOR"MM S REMRT TITU2013 ROW, aldipasTONAh w 4 _0 �l two I w4d bot - *� Wilk* &t 'PORCHOE MArUiW PM 00*60, RATE, DATE- DATE VALUE,. YAWRI , kr OnD AM WO MON loomt x4v QRl"W.AM1iJR 0 N4*6119 fASS 9114126/8 1QlAfe 24S, M A _AW,.M d- 6W 00%. fl2m"I 1)26=10 'a WMA" 04, IF 2" . . . . . . . . . ..... Sim' M* MOW UO TT*W*vlW U7%3I28nets 34.019 --jm2m000 FW* wftw low" ROW, aldipasTONAh w 4 _0 �l two I w4d bot - *� 15542=1'' Total h uta k ROW, aldipasTONAh w ITEM NO. STAFF REPORT o� TO: Honorable Mayor and Members of the City Council .�l HU6OF _ x FROM: Lourdes Morales, Chief Deputy City Clerk SANGdB�lEL n 1 �A�LEryhA� . DATE: October 3, 2018 DJANVP�. SUBJECT: Meeting Minutes SUMMARY The City Council held a Special City Council Meeting on September 4, 2018 and a Regular and Special City Council Meeting on September 5, 2018. RECOMMENDATION Staff recommends that the City Council approve meeting minutes for the following City Council Meetings: Special Meeting of September 4, 2018 Special Meeting of September 5, 2018 Regular Meeting of September 5, 2018 FISCAL IMPACT There is no fiscal impact associated with this item. BACKGROUND Not applicable ALTERNATIVES Not applicable LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Special Meeting Minutes of September 4, 2018 2. Special Meeting Minutes of September 5, 2018 3. Regular Meeting Minutes of September 5, 2018 "ATTACHMENT 1" MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING SEPTEMBER 4, 2018, 5:30 P.M. CONFERENCE ROOM 3RD FLOOR -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 5:57 p.m. by Mayor Lozano. ROLL CALL PRESENT: Council Member Cruz Baca Mayor Pro Tem Ricardo Pacheco Mayor Manuel Lozano ABSENT: Council Member Monica Garcia Council Member Susan Rubio PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 5:57 p.m Seeing no one wishing to speak, Public Communications closed at 5:57 p.m. The City Council recessed to closed session at 5:57 p.m RECESS TO CLOSED SESSION 1. Public Employee Appointment Pursuant to Government Code Section 54957: Title of Position: Community Development Director REPORT ON CLOSED SESSION Mayor Lozano reported out of Closed Session that no reportable action was taken. Special Meeting of 8/15/18 Page 1 of 2 ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Council Member Baca, to adjourn the meeting at 7:00 p.m. Mayor ATTEST: City Clerk APPROVED: Special Meeting of 8/15/18 Page 2 of 2 "ATTACHMENT 2" MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING SEPTEMBER 5, 2018, 5:30 P.M. City Hall V Floor Conference Room 307 -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 5:03 p.m. by Mayor Lozano. ROLL CALL PRESENT: Council Member Cruz Baca Council Member Monica Garcia — Walked in the room at 5:04 p.m. Council Member Susan Rubio Mayor Pro Tem Ricardo Pacheco — Walked in the room at 5:06 p.m. Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 5:04 p.m. Seeing no one wishing to speak, Public Communications closed at 5:04 p.m. OPEN SESSION 1. Presentation on CIP Budget Finance Director Rose Tam provided a power point presentation reflecting new and potential CIP projects. Ms. Tam stated no funding would be extracted from the general fund to cover the costs of such new projects. Public Works Director Sam Gutierrez provided an overview of the various projects for each department starting with three projects under Administration; one of which was an ongoing service for the Finance Department. Discussion was held amongst staff and City Council concerning the savings of the software servicing the Finance Department. Mr. Gutierrez continued to present the Police Department confirming new vehicles would be added through the vehicle leasing program. The Public Works Director proceeded to provide an overview of the Public Works Department affirming new vehicles would be leased for this department as well and touched on the Maine Avenue Complete Streets project phase two along with the Safe Streets to School on Frazier Avenue which was in the bidding stage. Mr. Gutierrez added to the Public Works Department the annual paving program, which would include Francisquito Street upon Council's request; metro safety crossing improvement project; and the bus shelter improvement project. Proposition S131 concerning the repeal of the Special Meeting of 9/5/18 Page 1 of 4 gas tax was addressed by staff assuring the City Council money allocated to that fund would not be used in case the voters chose to approve it during the upcoming election; and further would have a surplus if it was not approved. The Public Works Director highlighted the Walnut Creek Nature Park Phase III funded in part by Assembly Member Blanca Rubio, to complete the entire project. The City Council voiced concerns regarding rotting treats which was addressed by the Public Works Director via a tree successor plan. Lastly, Mr. Gutierrez commented on the bicycle trail projects and summarized the total costs for his department. Following, the Public Works Director spoke on the collaborative effort by his team and the Department of Recreation to complete the Dog Park at Barnes Park and the new playground at Morgan Park. Director of Recreation and Community Services Manuel Carrillo explained the need for a new playground at Morgan Park and addressed Councils inquiries regarding security cameras. Conclusively, Mr. Gutierrez spoke on new security camera upgrades for Parks and Recreation and for the Police Department. Chief Executive Officer Yauchzee provided an overview of upgrades to the marquee and electronic displays around the City. Discussion was held amongst staff and City Council regarding digital signs. Shannon Yauchzee requested an item be added to the agenda concerning an update on the recruitment process for the Director of Community and Development Services. A motion was made by Council Member Baca, seconded by Council Member Rubio to add an item on the agenda under closed session to provide an update on the recruitment process for the position of Community Development Director, and carried (5 — 0) by the following votes: AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None RECESS TO CLOSED SESSION h 2. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: Baldwin Park City Employees Association Executive Management — Chief of Police 3. Public Employee Performance Evaluation Pursuant to Government Code Section 54957: Finance Director Special Meeting of 9/5/18 Page 2 of 4 4. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4145 Puente Avenue (CAN 17-01) Negotiating Parties: City of Baldwin Park and Edward Avakyan, Jenome Research B. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Lih Ping Henry Liou, Baldwin Park TALE Corp. C. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. D. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17- 07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. E. Property: 5117 Calmview Avenue (CAN 17-08) Negotiating Parties: City of Baldwin Park and Victor Chevez and Helen Chau, Casa Verde Group F. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park G. Property: 14837 & 14841 Ramona Boulevard (CAN 17-10) Negotiating Parties: City of Baldwin Park and Phil Reyes, and Alexis Reyes, Organic Management Solutions, LLC. H. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP I. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. J. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group K. Property: 5157 Azusa Canyon Road (CAN 17-17) Special Meeting of 9/5/18 Page 3 of 4 Negotiating Parties: City of Baldwin Park and Mike Sandoval and Ed Barraza, Elite Green Cultivators L. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. M. Property: 13450 Brooks Drive, Unit A & C (CAN 17-27) Negotiating Parties: City of Baldwin Park and Jonathan Yuan Kai Lee, Jefferson Liou, and Jerrell Austin Shepp, Cloud Control, Inc. N. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. O. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. SUBSEQUENT NEED ITEM 5. Public Employee Appointment Pursuant to Government Code Section 54957: Title of Position: Community Development Director ADJOURNMENT There being no further business, motion was made by Mayor Lozano, seconded by Mayor Pro Tem Pacheco, to adjourn the meeting at 6:01 p.m. REPORT ON CLOSED SESSION* Mayor Lozano stated no reportable action was taken. Mayor ATTEST: City Clerk APPROVED: Special Meeting of 9/5/18 Page 4 of 4 "ATTACHMENT 3" MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING SEPTEMBER 5, 2018,7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:05 p.m. INVOCATION The invocation was provided by Pastor Jackson and Pastor Flores. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Pro Tem Ricardo Pacheco Mayor Manuel Lozano REPORT ON CLOSED SESSION Mayor Lozano reported out of Closed Session that ANNOUNCEMENTS Mayor Lozano provided an overview of his trip to China alongside with Police Chief Michael Taylor which was sponsored by the San Gabriel Valley Chinese American Association where he was able to meet Mayors from all around the world. Mayor Pro Tem Pacheco invited the community to attend the Pride of the Valley Open Streets event and highlighted the positive accomplishments throughout the community, such as, the approval of the CIP projects; citywide collision study where the City was awarded a total of $130,000 to improve traffic safety throughout the city; and the 9 million in H funding granted to 40 different cities, including Baldwin Park in an effort to combat homelessness. Council Member Rubio thanked staff for attending the Kaiser Medical Center grand opening and expressed her excitement for new jobs and improvement of health care. Additionally, Council Member Rubio mentioned the approval of Piqui's Resolution HR113 which was passed to strengthen protection over children after a son murdered his five year old son over a dispute with the mother. Council Member Baca thanked Assembly Member Rubio for approving AB2538 for storm drain improvements and thanked staff for attending the meeting of the Board of Supervisors where measure H was approved. Council Member Baca suggested an ad hoc committee be considered to efficiently allocate funding for homelessness initiatives. Additionally, Council Member Baca requested the City partner with vendors to raise funds for the City of Hope. Mayor Lozano invited the community to attend the Pride of the Valley Open Streets. PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS No presentations or commendations were addressed. PUBLIC HEARING Mayor Lozano requested Item #10 of the agenda be considered before any other item. A motion was made by Mayor Lozano, seconded by Council Member Baca, and carried (5 — 0) to consider Item #10 before any other Item on the agenda. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 10. A Request for Consideration of a Development Agreement to allow the installation of One Double -Faced, Digital Billboard on a property within the Industrial (1) Zone, pursuant to Section 153.210 Part 17, respectively of the City's Municipal Code (Location: 13100 Brooks Drive; Applicant: Becker Boards Small, LLC; Case Numbers: DA 18-16 Staff and the Planning Commission recommend that the City Council open the public hearing and following the public hearing: 1) Adopt Resolution 2018-287 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK RECOMMENDING THAT THE CITY COUNCIL APPROVE AND ADOPT (1) THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND (2) A DEVELOPMENT AGREEMENT FOR THE CONSTRUCTION OF A NEW DIGITAL BILLBOARD; (LOCATION:13100 BROOKS DRIVE.; APN: 8535-023-086; APPLICANT: BECKER BOARDS SMALL, LLC; CASE NUMBER: DA 18-16). 2) Introduce for first reading, by title only and waive further reading, Ordinance 1429, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BECKER BOARDS SMALL, LLC FOR THE APPROVAL OF A NEW DIGITAL BILLBOARD STRUCTURE AT THE REAL Regular Meeting of 9/5/18 Page 2 of 9 PROPERTY LOCATED AT 13100 BROOKS DRIVE ALONG THE 1-605 FREEWAY WITHIN THE CITY OF BALDWIN PARK" Abraham Tellez introduced the item to the City Council Mayor Lozano opened the Public Hearing at 7:22 p.m. and invited those wishing to speak in opposition to share their testimony. Seeing no one wishing to speak in opposition, Mayor Lozano invited those wishing to speak in favor of the item to share their testimony. Backer Boards president thanked the City Council for their consideration. Mayor Lozano officially closed the Public Hearing at 7:25 p.m. Mayor Pro Tem Pacheco expressed his satisfaction with Becker Boards thanked them for their work. Council Member Rubio and Council Member Baca both thanked Becker Boards for their work in the City. A motion was made by Mayor Lozano, seconded by Council Member Baca, and carried (5 — 0) to Adopt Resolution 2018-287 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK RECOMMENDING THAT THE CITY COUNCIL APPROVE AND ADOPT (1) THE MITIGATED NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT AND (2) A DEVELOPMENT AGREEMENT FOR THE CONSTRUCTION OF A NEW DIGITAL BILLBOARD; (LOCATION: 13100 BROOKS DRIVE.; APN: 8535-023- 086; APPLICANT: BECKER BOARDS SMALL, LLC; CASE NUMBER: DA 18-16).and Introduce for first reading, by title only and waive further reading, Ordinance 1429, entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BECKER BOARDS SMALL, LLC FOR THE APPROVAL OF A NEW DIGITAL BILLBOARD STRUCTURE AT THE REAL PROPERTY LOCATED AT 13100 BROOKS DRIVE ALONG THE 1- 605 FREEWAY WITHIN THE CITY OF BALDWIN PARK". AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:26 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Regular Meeting of 9/5/18 Page 3 of 9 Terri Muse representative from Waste Management, provided the community with upcoming events. Veronica, representative from Assemblywoman Blanca Rubio invited the community to attend various workshops and events hosted by their office. Council Member Rubio requested staff coordinate with elected representatives to advertise the Pride of the Valley Open Streets Event. John Rios commented on a community meeting held by Sam Gutierrez and provided an overview of the overall concerns expressed by the public and commented on school safety. Mayor Lozano closed Public Communications at 7:36 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Council pulled Item Nos. 6, 7 and 8 from Consent Calendar for further discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Mayor Lozano, seconded by Council Member Rubio, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 2. APPROVAL OF MEETING MINUTES Receive and file: Meeting Minutes of the Special and Regular City Council Meetings held on August 15, 2018. A motion was made by Mayor Lozano, seconded by Council Member Rubio, and carried (5 — 0) to receive and file the minutes. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 3. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Springer, Victoria Claimant alleges the City has an agreement with Foothill Transit to provide regional transit services for the City. The Claimant was a passenger Regular Meeting of 9/5/18 Page 4 of 9 on a Foothill Transit bus where she claims to have been injured. Vargas, Michael Anthony Claimant alleges the police department illegally towed and impounded his vehicle. A motion was made by Mayor Lozano, seconded by Council Member Rubio, and carried (5 — 0) to reject the claims and direct staff to send appropriate notice of rejection to claimants. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 4. AWARD OF BID FOR CITY PROJECT NO. 2018-0240 — Safe Routes to School Project It is recommended that the City Council: 1. Approve and award the contract to FS Contractors, Inc. in the amount of $393,135; and 2. Authorize the Mayor and City Clerk to execute the contract for the bus stop rehabilitation work. A motion was made by Mayor Lozano, seconded by Council Member Rubio, and carried (5 — 0) to: 1. Approve and award the contract to FS Contractors, Inc. in the amount of $393,135; and 2. Authorize the Mayor and City Clerk to execute the contract for the bus stop rehabilitation work. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None. 5. Award of Contract for Traffic Signal and Street Light Maintenance to Siemens Industry, Inc. Staff recommends that Council: 1. Approve and award a maintenance services contract with Siemens Industry, Inc. in an amount not -to -exceed $100,00; and 2. Authorize the Mayor and the City Clerk to execute the contract with Siemens Industry, Inc. for traffic signal and street lighting systems maintenance; and, 3. Authorize the Director of Finance to make necessary budget adjustments to allow payments as approved for FY 2018-2019. Regular Meeting of 9/5/18 Page 5 of 9 A motion was made by Mayor Lozano, seconded by Council Member Rubio, and carried (5 — 0) to: 1. Approve and award a maintenance services contract with Siemens Industry, Inc. in an amount not -to -exceed $100,00; and 2. Authorize the Mayor and the City Clerk to execute the contract with Siemens Industry, Inc. for traffic signal and street lighting systems maintenance; and, 3. Authorize the Director of Finance to make necessary budget adjustments to allow payments as approved for FY 2018-2019. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 6. Approval of Memorandum of Understanding with the City of Irwindale to Execute the Pride of the Valley Open Streets Event — Pulled from the consent calendar for separate consideration. Staff recommends that Council: 1. Approve the MOU Agreement with the City of Irwindale to execute the Pride of the Valley Open Streets event; and 2. Authorize the Chief Executive Officer to sign the MOU agreement and documentations required; and 3. Authorize the Director of Recreation and Community Services Department to enter into a subsequent MOU agreement with the County of Los Angeles and sign all required documents. Council Member Cruz Baca commented positively on this event and inquired about the additional funding being requested for safety purposes. Recreation and Community Services Director Manuel Carrillo stated the additional funds in question would be received from the Metro Link grant. A motion was made by Council Member Baca, seconded by Mayor Pro Tem Pacheco, and carried (5 — 0) to approve the corrected MOU: 1. Approve the MOU Agreement with the City of Irwindale to execute the Pride of the Valley Open Streets event; and 2. Authorize the Chief Executive Officer to sign the MOU agreement and documentations required; and 3. Authorize the Director of Recreation and Community Services Department to enter into a subsequent MOU agreement with the County of Los Angeles and sign all required documents. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None Regular Meeting of 9/5/18 Page 6 of 9 Public Hearing 9. Continue to October 3, 2018 Zoning Code Amendment No. AZC-186, an Amendment to the City Of Baldwin Park Municipal Code Chapter 153 Sections 153.040.020, 153.120.350, 153.150.100, and 153.220.050 relating to Accessory Dwelling Units Since the item was properly noticed, Staff is recommending that the City Council open the public hearing; receive any public testimony or comments on the item and continue the public hearing to the October 3, 2018, City Council meeting. Chief Executive Officer Yauchzee introduced the item. Mayor Lozano further explained state law currently allowed conversions of dwellings to be utilized as housing quarters and cities around the state were either mandated to conform to state law, or approve a local ordinance to best fit the needs of the community. Discussion was held amongst Council, staff and the City Attorney regarding the various regulations mandated by state law. Mayor Lozano opened the Public Hearing at 7:44 p.m. and invited those wishing to speak share their testimony. Mr. Rios commented in favor of the item. Kevin Rooney, Planning Commissioner further explained regulations approved by the Planning Commission. Mayor Lozano officially closed the Public Hearing at 7:51 p.m. A motion was made by Mayor Lozano, seconded by Council Member Baca, and carried (5 — 0) to receive any public testimony or comments on the item and continue the public hearing to the October 3, 2018, City Council meeting. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None REPORTS OF OFFICERS 11.5 -Year Capital Improvement Project (CIP) Budget for Fiscal Year 2018-19 to 2022- 23 Staff recommends that the City Council approve the 5 -year CIP program and additional appropriations for Fiscal Year 2018-19. Chief Executive Officer Yauchzee introduced the item. Regular Meeting of 9/5/18 Page 8 of 9 Council Member Rubio clarified this item had been introduced and thoroughly reviewed during the 5:30 p.m. study session. Council Member Baca requested staff collaborate with the School District to improve safety concerns and traffic issues around schools. City Clerk Avila affirmed the School District was actively enforcing traffic concerns. A motion was made by Mayor Lozano, seconded by Council Member Baca, and carried (5 — 0) to approve the 5 -year CIP program and additional appropriations for Fiscal Year 2018-19. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS None Requested ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Council Member Baca, to adjourn the meeting at 7:55 p.m. Manuel Lozano, Mayor ATTEST: Alejandra Avila, City Clerk APPROVED: Regular Meeting of 9/5/18 Page 9 of 9 ITEM NO. STAFF REPORT TO: Honorable Mayor and Members of the City Council HUB OF THE FROM: Lourdes Morales, Chief Deputy City Clerk SAWGA- BRI,EL ' DATE: October 3, 2018 VALLEY a �' h ,�o;,A' 10 SUBJECT: Second Reading of Ordinance No.1429 Entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Authorizing the City of Baldwin Park to Enter into a Development Agreement with Becker Boards Small, LLC for the Approval of a New Digital Billboard Structure at the Real Property Located at 13100 Brooks Drive along the 1-106 Freeway within the City of Baldwin Park" SUMMARY This report requests City Council's consideration to approve the Second Reading of Ordinance No., 1429, which authorizes the City of Baldwin Park to enter into a development agreement with Becker`' Boards Small, LLC for the approval of a new digital billboard. Ordinance No. 1429 was introduced for first reading during a regularly scheduled meeting of the City Council on September 5, 2018. RECOMMENDATION Staff recommends that the City Council waive reading and adopt Ordinance No. 1429, entitled: "A14 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BECKER BOARDS SMALL, LLC FOR THE APPROVAL OF A NEW DIGITAL BILLBOARD STRUCTURE AT THE REAL, ' PROPERTY LOCATED AT 13100 BROOKS DRIVE ALONG THE 1-605 FREEWAY WITHIN THE CITY OF BALDWIN PARK". FISCAL IMPACT Not Applicable BACKGROUND Ordinance No. 1429 was introduced for first Council held on September 5, 2018. ALTERNATIVES Not Applicable LEGAL REVIEW Not Applicable ATTACHMENTS 1,) Attachment "A" - Ordinance No. 1429 reading during a regularly scheduled meeting of the City x ATTAC H M E N T "A" ORDINANCE 1429 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BECKER BOARDS SMALL, LLC FOR THE APPROVAL OF A NEW DIGITAL BILLBOARD STRUCTURE AT THE REAL PROPERTY LOCATED AT 13100 BROOKS DRIVE ALONG THE 1-605 FREEWAY WITHIN THE CITY OF BALDWIN PARK WHEREAS, pursuant to the Zoning Code section 153.170, as amended April 19, 2017 billboard structures are permitted within any Interstate Freeway Corridor when meeting the stated development standards as noted in Ordinance 1398; and WHEREAS, pursuant to Zoning Code section 153.170, the billboards shall be required to receive Caltrans approval; and WHEREAS, a development agreement with the City of Baldwin Park will be required; and WHEREAS, a duly noticed public hearing was held by the Planning Commission of the City of Baldwin Park on August 22, 2018, to receive comments and consider recommendation to City Council of the proposed Development Agreement (DA 18-16); and WHEREAS, the Planning Commission at such hearing, did recommend that the City Council approve the proposed Agreement; and WHEREAS, the proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA) and the City's environmental review procedures. In compliance with the California Environmental Quality Act, Section 15063 of the California Environmental Quality Act guidelines, an Initial Study and Mitigated Negative Declaration has been prepared for this project with the purpose of identifying the project's significant effects on the environment; and WHEREAS, the Initial Study and Mitigated Negative Declaration was circulated for public comments between June 18, 2018 to July 18, 2018; and WHEREAS, the applicant has agreed to revisions in the project plans, proposed mitigation measures, and terms of the Development Agreement that will avoid the effects or mitigate the effects to a point where clearly no significant effects would occur; and WHEREAS, the City Council held a duly noticed public hearing pursuant to law on the Agreement on September 5, 2018; and WHEREAS, the City Council has reviewed the Development Agreement (DA 18- 16) (attached as Exhibit "A" herewith and incorporated herein by reference) and finds and declares that compliance with all notice, hearing, and procedural requirements as set forth by law have been met, thus allowing the City Council to review and consider the approval of the attached Development Agreement (DA 18-16); and WHEREAS, the City Council hereby specifically finds that the provisions of the Development Agreement (DA 18-16) are consistent with the General Plan of the City; and WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 18-16) is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located within the Industrial — I zone; and WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 18-16) is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole; and WHEREAS, the City Council hereby specifically finds that the Development Agreement (DA 18-16) is consistent with the provisions of California Government Code §§ 65864 - 65869.5. WHEREAS, the findings set forth in the attached Development Agreement (DA 18-16) and as set forth in the Mitigated Negative Declaration are hereby incorporated as findings by this City Council in adopting this ordinance, and WHEREAS, as required by law, the City Council gave first reading to the proposed ordinance on September 5, 2018. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council hereby certifies the Mitigated Negative Declaration, and based upon substantial evidence presented to the City Council during the above -referenced hearing, including the Initial Study, any public comments received during the public comment period of the Mitigated Negative Declaration, the written staff reports, verbal testimony, and the development plans, the City Council hereby finds that: a) There is no substantial evidence that the project will have a significant effect on the environment; and b) The mitigated negative declaration reflects the City's independent judgment and analysis; and SECTION 2. The City Council hereby adopts the following findings of fact required by Subchapter 153.210.860 of the City's Municipal Code relating to Development Agreements: a) The development agreement is consistent with the General Plan objectives, policies, land uses and implementation programs and any other adopted plans or policies applicable to the agreement. The proposed billboard structure is located along the 1-605, San Gabriel River Freeway. The subject site is not in a General Plan focus area. However, the General Plan has identified the general area for industrial uses. The installation of billboards adjacent to the 1-605 San Gabriel River Freeway is a land use that is typically seen within industrial areas adjacent to freeways and would not conflict with future or existing larger scale industrial development. b) The development agreement is compatible with the uses authorized in, and the regulations prescribed for, the land use district in which the real property is located. The proposed billboard is compatible with other uses allowed in the project site's land use district and zone. The project site is zoned I, Industrial, which is compatible with the underlying "General Industrial" General Plan Land Use Designation. Furthermore, the property and project site is adequately adjacent to the 1-605 San Gabriel River Freeway and said billboard structure is designed to advertise toward the freeway. c) The development agreement is in conformance with the public convenience and general welfare of persons residing in the immediate area and will not be detrimental or injurious to property or persons in the general neighborhood or to the general welfare of the residents of the city as a whole. As mentioned above, the digital -faced billboard is proposed to be located on a property zoned Industrial (1) and is developed with a multi -tenant industrial complex that is consistent with the zone. Furthermore, the construction of the proposed digital billboard will reduce vehicular trips and resources that would otherwise be required for the maintenance or change -out of paper advertisements on a conventional static billboard. As such, it is anticipated that the billboard structure will not be detrimental or injurious to the subject property or the general neighborhood as the surrounding/adjacent areas are also developed with non-residential uses. d) The development agreement is consistent with the provisions of California Government Code §§ 65864 - 65869.5. Pursuant to the City Attorney's Office, along with review by the Chief Executive Officer and the Planning Division Staff, the Development Agreement (Reference Attachment #1) is consistent with California Government Code Sections 65864-65869.5. SECTION 3. The City Council hereby approves and adopts the Development Agreement (DA 18-16), by and between Becker Boards Small, LLC and the City of Baldwin Park, in the form as attached hereto as Exhibit "A", and authorizes and directs the Mayor to sign it in the name of the City of Baldwin Park. SECTION 4. The City Council directs the City staff to carry out the terms and conditions of the Development Agreement (DA 18-16) and make any modifications, amendments, or alterations to the Development Agreement (DA 18-16) as deemed administratively necessary from time to time. SECTION 5. The City Council does hereby adopt the Condition of Approval applicable to the Development Agreement (DA 18-16): a) Applicant shall submit a signed wet -stamped survey prepared by a licensed engineer identifying that the distance between the proposed billboard structure at 13100 Brooks Drive and any other billboard complies with the State of California Outdoor Advertising Act development standards and the Applicant agrees that their proposed billboard sign at 13100 Brooks Drive will be built in conformance with the State of California Outdoor Advertising Act, including but not limited to being placed 500 feet or more from any other existing billboard. SECTION 6. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. First read at a regular meeting of the City Council of the City of Baldwin Park held on the 5th day of September and adopted and ordered published at a regular meeting of said Council on the 18th day of September, 2018. PASSED, APPROVED, AND ADOPTED this 18th day of September, 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was introduced and placed upon its first reading at a regular meeting of the City Council on September 5th, 2018. Thereafter, said Ordinance No. 1429 was duly approved and adopted at a regular meeting of the City Council on September 18th, 2018 by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK STAFF REPORT ITEM NO. 5 TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Officer Laura J. Thomas, Human Resources/Risk Manage DATE: October 3, 2018 SUBJECT: Approval of an amendment to the Employment Agreement with Rose Tam of the Finance Department and approve salary adjustments and updates to the comprehensive City of Baldwin Park Pay Schedule for the Director of Finance in accordance with CalPERS guidelines SUMMARY This report seeks City Council's consideration of the past performance of the Finance Director, Rose Tam, and requests approval to amend the employment agreement and make the necessary salary adjustment to the City of Baldwin Park's comprehensive pay schedule in accordance with CalPERS guidelines. RECOMMENDATION Staff recommends that Council approve, ratify and adopt 1. Resolution No. 2018-289 to amend the Agreement between the City of Baldwin Park and Rose Tam; and 2. Resolution No. 2018-290 to approve the Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments of the Finance Director position, retroactive to March 25, 2018; and 3. Resolution No. 2018-291 to approve the updated Comprehensive City of Baldwin Park Pay Schedule reflecting a five step compensation plan in accordance with BPPA Memorandum of Understanding, effective March 25, 2018; and 4. Resolution No. 2018-292 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments for the Public Works Director, effective June 20, 2018; and 5. Resolution No. 2018-293 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the cost of living adjustments, effective July 1, 2018; and 6. Resolution No. 2018-294 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments for the Human Resources Analyst II, effective July 23, 2018. FISCAL IMPACT The fiscal impact is negligible as the salary adjustment can be absorbed by the current annual fiscal budget. BACKGROUND In recognition of the employee's exceptional commitment, service and performance, the salary for the Finance Director will be increased by 8% retroactive to March 20, 2018. Per CalPERS regulations, any changes to one or more pay rates require a Resolution be presented to City Council for review and approval of such updates as listed in the attachments. These CalPERS requirements are intended to enhance the disclosure and transparency of public compensation by requiring that the pay rates be listed on a single pay schedule or single document. Moreover, the agreement has been amended to include a six month severance pay provision. ALTERNATIVES The City Council may choose to go back into closed session for additional discussions. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS #1 Resolution No. 2018-289 with attached Amended Agreement, effective March 25, 2018. #2 Resolution No. 2018-290 with attached Comprehensive Pay Schedule incorporating Finance Director position salary adjustments, effective March 25th, 2018 #3 Resolution No. 2018- 291 with attached Comprehensive Pay Schedule incorporating the five step compensation plan for BPPA, effective March 25, 2018 #4 Resolution No. 2018-292 with attached Comprehensive Pay Schedule, effective June 20, 2018; #5 Resolution No. 2018-293 with attached Comprehensive Pay Schedule, effective July 1, 2018 #6 Resolution No. 2018-294 with attached Comprehensive Pay Schedule, effective July 23, 2018 "ATTACHMENT 1" RESOLUTION NO. 2018-289 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AMENDING THE AGREEMENT BETWEEN CITY OF BALDWIN PARK AND ROSE TAM, DIRECTOR OF FINANCE WHEREAS, the City of Baldwin Park is a general law city that operates under Government Code Section 36505; and WHEREAS, the City of Baldwin Park, a municipal corporation (called "City"), through its City Council (called "City Council"), and Rose Tam, Finance Director, made an amendment to the agreement on March 25, 2018 and has attached said Agreement to this resolution as Exhibit A with the date, October 3, 2018; and WHEREAS, the City of Baldwin Park is authorized to fix the compensation of all appointive officers and employees of the City including but not limited to the Finance Director; and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2018-289 to amend the Agreement between Rose Tam and the City of Baldwin Park. PASSED, APPROVED, AND ADOPTED this 3rd day of October 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park foregoing Resolution No. 2018-289 was duly adopted by the Baldwin Park at a regular meeting thereof held on October 3 was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK do hereby certify that the City Council of the City of . 2018 and that the same "EXHIBIT A" SECOND AMENDMENT TO THE AGREMEENT BETWEEN THE CITY OF BALDWIN PARK AND ROSE TAM WHEREAS, the City of Baldwin Park, a general law city (hereinafter 'City") and Rose Tam, an individual (hereinafter "Employee") have previously entered into an Agreement effective as of January 20, 2016 (the "Agreement"), pursuant to the terms of which the City employs Employee as the Director of Finance; WHEREAS, the City and Employee entered into an Amendment to the Agreement dated October 4, 2017, amending certain terms of the Agreement; WHEREAS, the City Council conducted a performance evaluation of Employee and as a consequence of said performance evaluation the City Council provided direction to its negotiator to discuss with Employee a change in compensation which changes have been accepted by Employee; and NOW, THEREFORE, this Second Amendment to Agreement ("Second Amendment") is made and entered into by and between the City and Employee. Section 1. Effective the beginning of the first pay period after March 20, 2018, the City agrees to pay as salary to the Employee during the period she is serving as the Director of Finance a base annual salary of One Hundred Seventy Seven Thousand, One Hundred Twelve and .30/100 Dollars ($177,112.30) per year and a bilingual stipend of $150 per month. Section 2. In the event the City Council terminates the Employee without cause, the City Council agrees that the City shall pay severance payment equal to six (6) months of her then salary, excluding benefits, as Employee's sole compensation or damages under this Second Amendment if and only if Employee executes a complete waiver and release of any and all claims Employee may have against the City and the City's elected officials and employees, including but not limited to a Civil Code Section 1542 waiver releasing the City of all liability. Section 3. Except as set forth herein, all terms and conditions of the Agreement shall remain in full force and effect. CITY OF BALDWIN PARK Manual Lozano, Mayor Date EMPLOYEE Rose Tam, Director of Finance Date ATTEST: Alejandra Avila, City Clerk APPROVED AS TO FORM: City Attorney "ATTACHMENT 2" RESOLUTION NO. 2018-290 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CaIPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park has made salary adjustments to the Finance Director position; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as with the date, March 25, 2018. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2018-290 to create the Comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 3rd day of October 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ISS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-290 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 3, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK Y � \ OD C k . § 2 § U') � @ 04 � « m ( m LL m��. � > }a .0 R � U u LLI J to .� .. 2 J2 k) Iu w CL 2 U) It CL Y Cn N CD 0-1 1&0"1 11061 131 , •:, Y 01 C N Y O r m O N d 00 d N O 0U.) 0 M 1- .1 O) LO m U CO to� � Cl) r V> > N lf') 0 U y O CR C C j cn w Cp L M CO ami M o h 0 L L U �0 O L LL� n 0 N 0 M v Y N fa O CO W O r�i N CO C(D 69 M E9 EiH E9 ao ? . r O N ty CA fq d9 EA �cq O r � � CA a [n �j % 7 ui of N co LO Q c U W r n - L � Q N N n P m n � N f� v � 0 0 0 0 0 Z N N N N - '� Z ooq CL C Y O CQ o CD O O o M 1- .1 O) C U O CO Cl) r > y O CR C C j cn w d Il ami o 0 COO 0 LL� 0 0 O I T 0 co W O I� N CO M N U O O r O � N f� v � 0 0 0 0 0 Z N N N N - '� Z ooq CL na)N O CQ o CD o M 1- .1 O) O CO Cl) r �� E9 CR FA cn r Go •V - 01 COO CLO � L O I T m co W O I� N CO M N N CC) r N ty CA fq d9 EA b9 O r at Cl) CA CO [n 0 0 CA N O - � � n N COO P N 1� Ln N N - vi 69 6f3 N9 6% n O OMD N COD co -W P CO O CO v vm aN00O N CO CO Q N Go O LO LO LO n M P 1C) It O) LO N N LO I.- l; 9 m N O CMD cs O M bq Vi to to � Cfi C N O N N 0 •C E E y O O a 0 0 0 m m V D CD 0 0 N N n Yy i co LL O T- I— Lo a It N 00 U LoN � o L Co 75 IU m A) G O a o > U F— Q W U � (D r- 0) 00 N O n lf) n 6 L[) O N O n 0 V: L[) O N 00 CO jj � q V M I,: O O coLf) O h M I- j CO f- � O m LO 00 M O 00 U.) 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('!l V� ER m T LL a 0 > 4± > > > > > 3 0 0 0 0 0 U 0 0 0 0 0 0 s 0 s s s s s s Q LJ.I s t s s s U 0 a � a� N N V yy U _O lE cl V J (CO CD E > CD N Q U) {= U d d O N N N N M N N (C7 N J2(G C N n N 00 N W Nm O 7 H CL a a a a a z a a a 0 a d "ATTACHMENT 3" RESOLUTION NO. 201.8-291 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CaIPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park through negotiations with various employee bargaining groups has established corresponding Memorandum of Understanding which are in full force and affect; and established individual contracts with each executive management employee; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as with the date, March 25, 2018. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2018-291 to create the Comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 3rd day of October 2018. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-291 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 3, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK Y Q CL Z J CD U- 0 2 A F cc) C; V-- n O � N N U 7U N (D ° U U m � � rn m'� N a o > CD U U U W � ) � k m k ■ � � < k ■ \2 88G Vim§ C14 % § k\\ It� kk� 2 C, » _ V)._ G \Q 2G ___ E CO ƒ9� (P \ / \ \ #\/ a 2 2 a Cl) ]a R q ) q § p § \ a00g _ _ �s V: 4� � ■a 'q 2__ % \ k § § k k r-:t6ka 2 % c� / 2 / _ to _ � _ ___ ) _-® � §�q $% 04NC*4 A Lor- n &$a, R\10 E /(d E /� ___ 3 \ 2 \ k \ u k CL jLL 2 ° 2 ] . _ % ) § { E 0 o CN n = \ \ \ \, % k ■ \2 88G Vim§ k\\ kk� » \Q 2G ___ CO ƒ9� (P ®rte ©IQ #\/ R Cl) ]a _- ® ®®® 9%§ §qq a00g wpm �R- �s 4� ■a 2__ &__ ,q% - q2� r-:t6ka 2 c� 77w C) §cli � ___ _-® §�q $% 04NC*4 Lor- n &$a, R\10 /(d /� ___ k CL � . _ E 0 B . 3 % ) § L) C, �\ 041 1 (L Y g QO O r a � N Z N U = U r U) N > a) o N O n m V; LL a o N W U N r U 4- U L W a! 7 i CD r( W N O r I U) r U) U) 03 N O n W V; U) O N W CO r (D V' M r M O co U7 O r M n 0 r V' M O (C) a0 M O W (C) C0 ((') U) U7 r (D N U) (A N fA Cl! 69 M O E9 CA 63 N r O N r co 0) co r 7 V' N (H O 69 E19 ce) _O y (A (f!--------------- 69 (-M O O M r O (D U) 00 (D O 0, O 0) q O O Ch O O N S M pl: m U) O O 0) M U) e- M U) O O O L0 V) O O M Co (D O)V' N V) O O V' 6-1 r V_ V> 00 M V3,Oo 69 U) M 653. 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C) O >: O o U z z > > z z a z z a z > z > z Q W r t t t z t c 0 0 t 0 c 0 U � A. > m Q a) t IrE O CF. CDcc lfl _o 7 cl O V I _) a f7 J 5 C .> Q O o to a+ P v N m m N M v IOa1 d CO n co o) O N N N N NN = E N N N N M CL a a a_ a a oC z a a CL a a a "ATTACHMENT 4" RESOLUTION NO. 2018-292 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CaIPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park has created a five step salary range for the Public Works Director position; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as with the date, June 20, 2018. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2018-292 to create the Comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 3rd day of October 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-292 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 3, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK Ul CO r r O N � U U -gyp p N a! 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U O C tm m O c V 7 C J C W C7 E C m C L= V N J C (6 m E °7= m Zvi-` C =t m EMZ= E d E v m LO tD n O O N N N04 N N 3 F- N F- F- F- F- F- F- F- F- H F - z a a a a a a a a a a a a Y o W Q Lo O a � N Z NU U p w N c on Q fA rn � C13 , O L O a V } U ~ a W U 0 M n � L �o O O � N y N V) � N M LLCL 04 N N N N +�+ fA 69 Vi 69 N f+H N 69 W W cl n LOCL M T CD O O ad+ (n Vi 69 N 60 N 69 N 69 Lo T M W ti C d 0 O O O O to - V M 04 M n r U> O C6 0) a) a) N (n V3 69 V! E9 fA m 6 N a) CN CL CL ao ao of of of U) 69 V3 69 64 Vi a oCL v rl: 00 2 � U) 69 69 V) to 69 t t t t t � o r n A 'o a c CD Z A N :+ Z y F U � `m E N N N N M z a a a. a a W) N "ATTACHMENT 5" RESOLUTION NO. 2018-293 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CaIPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park, through negotiations with various employee bargaining groups has established corresponding Memoranda of Understanding which are in full force and affect; and established individual contracts with each executive and unclassified management employee to reflect a 2% cost of living adjustment (COLA) and other salary adjustments as required; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as with the date, July 1, 2018. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2018-293 to create a comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 3rd day of October 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ISS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-293 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 3, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK Y i Of ci Co � o >Z N U N N a) O 0 7 Q (/) N O a U U W U � 0 a m w C 0 2 d F- m O) Q r-00 a LO w T" o O N U N jZ N °D= Q cc) A J Q C Go m A r LL O N w a ++ COp ao w 60). v W ri Q is.k U L) w C 0 2 d F- m O) r O O O O N r °D= O Q N G Go co c r n co� COp ao w 60). 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N Q 3 N V w C. p tm h m m C O j m m m m m F- w m C m m C x C7 c (ny 7 m J C_ W O m (D C C V (� N J () D. 2 C •N C W N C C N m 'O m C 01 !6 O E- U E O O m C-6� 7 L m E m 7 m E C 'cna0a2 2acia a=� _ 21is¢ o LM CO coLO n O O N N N N N F -F- F- N F- I- F- I- I - a. a o. a a a a a a a a N O a m 1 cE N M V a U*)T" O w o � N U N Lo jZ aN Q c a iv 5 m O a. N U W N Q CJ U � _ m 1 cE N M V n O m � � Lo o Vy N N CJ _ � _ r, _. G� co I* U) O O 69 N 69 N Wi N 69 N V9, cq � v � rn an of o 0 69 69 N 69 N 69 N 69 n r .M T M 69 69 69 eq, � r Co � M U) OD O l�! O O Vi E9 69 69 N 69 Cl) rn v n co v M CD U) CO Luo v IQ 0o ao ao ai Qi in 69 in iti isi 0 0 0 0 0 °3 d) o Z y a m c � eo � � � � N N U i S F F- F- F- a. a a m a ro Cl N Qi L N a E N Q a a v° m "ATTACHMENT 6" RESOLUTION NO. 2018-294 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CaIPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park approved salary adjustments to the Human Resources Analyst II position; and WHEREAS, the duties, requirements and salary of the Human Resources Analyst 11 position is comparable to similar Human Resources Analyst positions in the industry; and WHEREAS, the scope of duties, minimum requirements and salary are in alignment with similar groupings of positions within the current job classification structure; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as with the date, July 23, 2018. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2018-294 to create a comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 3 I day of October 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ISS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-294 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 3, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK Y 6 0 00 Oa.. � O Z U N U (h N J V � Q co rn -n, m �,� LL O w aU r L) LU 1-- Q W U C Y Q r r a O N z _ (D U_ CR 70rn N O t2nN Ca O N °0 ,, > O M N C0 as G fill,� U W U Q � N OO OrCO CR O O t2nN Ca O N O CD O M N C0 co G fill,� rn MC Mc ONnrNN CD O Oao CD v C14 ti cm 0 r- v O1 O O N O E9 M O CO CO CR r 00 O Cl) M _M to _ C*4 6& E9 !V3, N co COD CND O aD O I� O O COO st � O co O OO Cl) E9 — O E9 CD co N n N C aro N 0�0 a�0 M EO9 COO COD fA COO Erg Cp - - co N_ � EN9 EAS vim Lo CMO a � CO7 M OLf)0 N COO GOo Ei9� vim 49� m ri m m ° e° ° d) E CL 0 d CD o to 'c 0 E 0 U a o w CL o 0 o `o� is U D � i co 0) Cl) O O O N N N d J2 Z 0 NY 1J- O OD <r r O V O N Z N 5 U M 'C N N Cl) W CD V CA CIO L() O O n O a ° U >- 0 N H a w U � N d J2 Z -q co O O co Cl) 00 N Cl) W CD V CA L() O O n LO CJS O LL) N CA CP Ln N M n N N LO CD i CO V'It Ln co n V Lt) e- Cn O n V) M N (D LC) LLi V) M (D V! 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TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Work DATE: October 3, 2018 te� SUBJECT: Approve Agreement with the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority and the City of Baldwin Park for cost-sharing for the installation of monitoring equipment and monitoring pursuant to the Harbor Toxins Pollutant TMDL SUMMARY This report seeks City Council's approval of an Agreement for cost sharing with the Gateway Cities Council of Governments, for the installation of monitoring equipment and to conduct monitoring pursuant to the Harbor Toxic Pollutants TMDL through the period ending on June 30, 2023. RECOMMENDATION Staff recommends that Council: 1. Approve the Cost Sharing Agreement between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) and the City of Baldwin Park for the Installation of Monitoring Equipment and Monitoring pursuant to the Harbor Toxic Pollutant TMDL; and, 2. Authorize the Mayor and City Clerk to execute the Agreement for the Cost Sharing Agreement; and, 3. Authorize the Public Works Director to execute necessary documents; and, 4. Authorize the Finance Director to make necessary budget adjustments to allow payments as approved for FY 2018-2019 thru June 30, 2023. FISCAL IMPACT There is no impact to the General Fund. This amount was budget and included in the approved FY2018- 19 operations budget, approved by the City Council on June 20, 2018 . BACKGROUND The United States Environmental Protection Agency and California Regional Water Quality Control Board, Los Angeles Region established Total Maximum Daily Loads (TMDL) for toxic pollutants with the objective of protecting and improving water quality in the Dominquez Channel and the Greater Los Angeles and Long Beach Harbor Waters. The GWMA has proposed a cost sharing agreement with individual Agencies that are tributary to the Los Angeles River and San Gabriel Rivers, to provide administrative oversight of the cost sharing components of the coordinated monitoring effort. If approved, Baldwin Park's participation in the program would cost $1,244.69 each year through FY - 2022 -2023. DISCUSSION On May 11, 2011, the California Regional Water Quality Regional Control Board, Los Angeles Region (Regional Board) adopted the "Dominguez Channel and Greater Harbor Toxic, Total Maximum Daily Loads". The TMDL requires Permittees tributary to the Los Angeles and San Gabriel Rivers to conduct monitoring for toxic pollutants as defined by that TMDL. These pollutants and the associated testing method require the installation of specialized monitoring equipment. Through the original agreement in 2016, GWMA installed one monitoring station in Coyote Creek. Permittees have worked together with the GWMA to develop a cost sharing agreement that will allow the GWMA to conduct pollutant monitoring on behalf of the Permittees, with the cost to be shared among agencies. Each agency will be assessed a base rate plus an additional rate on the jurisdiction's area. The GWMA has agreed to act as the fiduciary agent for the TMDL monitoring project and has experience with similar projects such as the Lower Los Angeles and Lower San Gabriel River and Los Cerritos Channel Watershed Management Programs. Entering into the Agreement with GWMA will allow the City to share the costs and responsibilities of complying with this TMDL with other Permittees in a cost effective manner. This will save the City substantial costs and resources that would otherwise be required to independently comply with the TMDL. Previously the Public Works Director administratively approved payments because they were within his purview, but due to the overlapping fiscal years Staff recommends formalizing the process. ENVIRONMENTAL IMPACT Approval of the agreement is not subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15078. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVE Reject the Agreement between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) and the City of Baldwin Park and direct Staff to develop alternatives to meet the Harbor Toxic Pollutant TMDL monitoring requirements; however this option would require the City to become responsible for installing and operating its own monitoring equipment. 2. City Council may direct staff with a desired alternative. ATTACHMENTS 1. Agreement between GWMA and Baldwin Park "ATTACHMENT 1" 05/14/18 AGREEMENT BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF BALDWIN PARK FOR COST SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT AND MONITORING PURSUANT TO THE HARBOR TOXIC POLLUTANTS TMDL This Agreement is made and entered into as of July 1, 2018, by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority ("GWMA"), a California Joint Powers Authority, and the City of Baldwin Park, (the "Permittee"). The Permittee and the GWMA are collectively referred to as the "Parties"; RECITAL WHEREAS, the mission of the GWMA includes the equitable protection and management of water resources within its area; WHEREAS, for the purposes of this Agreement, the term "MS4 Permittees" shall mean those public agencies that are co -permittees to a National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Permit Order ("MS4 Permit") issued by the Los Angeles Regional Water Quality Control Board; WHEREAS, the United States Environmental Protection Agency established the Total Maximum Daily Loads ("TMDL") for Toxic Pollutants on March 23, 2012, with the intent of protecting and improving water quality in the Dominguez Channel and the Greater Los Angeles and Long Beach Harbor Waters ("Harbor Toxic Pollutants TMDL"); WHEREAS, the Harbor Toxic Pollutants TMDL regulates certain discharges from National Pollutant Discharge Elimination System ("NPDES") permit hollers, requiring organization and cooperation among the MS4 Permittees; WHEREAS, the Permittee manages, drains or conveys storm water into at least a portion of the Los Angeles River including the estuary or Coyote Creek or the San Gabriel River including the estuary; WHEREAS, various MS4 Permittees desire to facilitate the achievement of the objectives of the Harbor Toxic Pollutants TMDL by installing one monitoring station in the Los Angeles River at Wardlow Road, one monitoring station in the San Gabriel River near Spring Street, and one monitoring station in the Coyote Creek, also near Spring Street and conducting monitoring at said monitoring stations (collectively "Monitoring Stations") to ensure consistency with other regional monitoring programs and usability with other TMDL related studies; Page 1 of 11 12664/000111816452-2 05/14/18 WHEREAS, installation of the Monitoring Stations and future monitoring requires administrative coordination for the various MS4 Permittees that the GWMA can and is willing to provide; WHEREAS, the members of the GWMA are the Cities of Artesia, Avalon, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, Water Replenishment District, Central Basin Municipal Water District and the Long Beach Water Department ("GWMA Members"); WHEREAS, because of the financial savings and benefits resulting from this cost-sharing arrangement, other MS4 Permittees that are not GWMA Members may request to participate in the cost sharing of the Monitoring Costs for the installation of the Monitoring Stations and the costs of monitoring conducted at the Monitoring Stations (collectively "Monitoring Costs"); WHEREAS, the GWMA Board of Directors authorized the GWMA to enter into individual separate agreements with such individual MS4 Permittees (which shall not have voting rights in any group relating to the GWMA Members) for purposes of only cost sharing in the Monitoring Costs; WHEREAS, because GWMA Members already pay annual membership fees that pay for GWMA administrative costs, GWMA Members that participate in the cost share for the Monitoring Costs shall pay a three percent (3%) administrative fee on each payment to cover various administrative costs; WHEREAS, MS4 Permittees that are not GWMA Members that participate in the cost share for the Monitoring Costs shall pay an eight and seventy-six hundredths percent (8.76%) administrative fee on each. payment to cover various administrative costs. Five percent (5%) of such amount represents the estimated direct, actual costs of the GWMA's administrative expenses and three and seventy-six hundredths percent (3.76%) represents the estimated indirect, overhead costs of the GWMA's administrative expenses; WHEREAS, certain private NPDES permit holders that are subject to the Harbor Toxic Pollutants TMDL have also expressed interest in participating in the cost share for the Monitoring Costs and procuring the monitoring data generated pursuant to this Agreement in order to satisfy their own permit obligations; WHEREAS, it is currently unknown how many MS4 Permittees and private NPDES. permit holders will ultimately participate in the cost sharing of the Monitoring Costs; WHEREAS, depending on how many MS4 Permittees and private NPDES permit holders ultimately participate in the cost sharing for the Monitoring Costs, each Page 2 of 11 12664/0001/1816452-2 05/14/18 participating Permittee's annual cost share amount will be adjusted and the GWMA will notify each participating Permittee of its adjusted annual cost share amount in writing; WHEREAS, the Permittee desires to share in the Monitoring Costs; WHEREAS, the Parties have determined that authorizing GWMA to hire consultants as necessary to install and maintain the Monitoring Stations and conduct the monitoring required by the Harbor Toxic Pollutants TMDL will be beneficial to the Parties; WHEREAS, the Permittee agrees to pay: (a) its proportional share of the Monitoring Costs to be incurred by the GWMA in accordance with the Cost Sharing Formula reflected in Exhibit °A"; and (b) applicable administrative fees to cover administrative costs; and WHEREAS, the role of the GWMA is to: (1) invoice and collect funds from the Permittee to cover its portion of the Monitoring Costs; and (2) hire and retain consultants to install Monitoring Stations and conduct monitoring at the Monitoring Stations. NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties do hereby agree as follows: Section 1. Recitals. The recitals set forth above are fully incorporated as part of this Agreement. Section 2. Purpose. The purpose of this Agreement is for the Permittee to cost share in the Monitoring Costs. Section 3. Cooperation. The Parties shall fully cooperate with one another to achieve the purposes of this Agreement. Section 4. Voluntary Nature. The Parties voluntarily enter into this Agreement. Section 5. Binding Effect. This Agreement shall become binding on GWMA and the Permittee. Section 6. Term. This Agreement shall commence on July 1, 2018 and shall expire on June 30, 2023, unless terminated earlier pursuant to this Agreement. Section 7. Role of the GWMA. (a) The GWMA shall invoice and collect funds from the Permittee to cover the Monitoring Costs; and (b) The GWMA shall administer the consultants' contracts for the Monitoring Costs. Provided the Permittee has paid all ,outstanding invoices to the GWMA to cover the Monitoring Costs and administrative costs, the GWMA will provide Page 3 of 11 1266410001/1816452-2 05/14/18 the Permittee with the monitoring data collected from the Monitoring Stations. (c) At the request of an MS4 Permittee that participates in the cost sharing for the Monitoring Costs, the GWMA is authorized and may negotiate, enter into agreements with, and collect funds from general and individual NPDES permit holders that are not MS4 Permittees for cost-sharing the Monitoring Costs. Section 8. Financial Terms. (a) Initial Payment Amount. The Permittee shall pay no more than One Thousand Two Hundred Forty -Four Dollars and Sixty -Nine Cents ($1,244.69) for the initial payment ("Initial Payment Amount"), for the 2018-2019 fiscal year to the GWMA for managing the installation of the Monitoring Stations and the monitoring data collected at the Monitoring Stations for the 2018-2019 fiscal year. This Initial Payment Amount includes: (1) the Permittee's cost share amount ("Cost Share Amount") identified in Exhibit "An, attached hereto and incorporated herein; and (2) the Administrative Costs Payment Amount identified in subsection (c) of this Section 8. (b) Annual Payment Amount. For each subsequent fiscal year, commencing with the 2019-2020 fiscal year, the Permittee shall pay no more than One Thousand Two Hundred Forty -Four Dollars and Sixty -Nine Cents ($1,244.69) ("Annual Payment Amount°) annually on a fiscal year (July 1St to June 30th) basis to the GWMA in exchange for the monitoring data collected from the Monitoring Stations. This Annual Payment Amount includes: (1) the Permittee's Cost Share Amount identified in Exhibit "A", attached hereto and incorporated herein; and (2) the Administrative Costs Payment Amount identified in subsection (c) of this Section 8. (c) Administrative Costs. As part of the Initial Payment Amount and the Annual Payment Amount, the Permittee shall also pay its proportional share of the GWMA's staff time for hiring the consultants and invoicing the Permittee, legal fees incurred by the GWMA in the performance of its duties under this Agreement, and audit expenses and other overhead costs ("Administrative Costs Payment Amount"). The Administrative Costs Payment Amount will be added to the Permittee's annual invoice to cover the Permittee's share of the administrative costs. L GWMA Members. If the Permittee is a GWMA Member, then the Administrative Costs Payment Amount shall be three percent (3%) of the Permittee's Cost Share Amount identified in Exhibit "A." Beginning with the 2019-2020 fiscal year and for each fiscal year thereafter, the GWMA will evaluate this Administrative Costs Payment Amount to ensure it adequately recovers the GWMA's cost of performing its duties under this Agreement. Based on this review, the GWMA may increase or decrease the Administrative Costs Payment Amount for the next fiscal year. The GWMA will provide the Permittee thirty (30) days' written notice prior to July 1st of the fiscal year in which a new Administrative Costs Payment Amount will take effect. Page 4 of 11 12664/0001/1816452-2 05/14/18 ii. Non-GWMA Members. If the Permittee is not a GWMA Member, then the GWMA shall charge eight and seventy-six hundredths percent (8.76%) of the Permittee's Cost Share Amount identified in Exhibit "A." Five percent (5%) of such amount represents the estimated direct, actual costs of the GWMA's Administrative Costs and three and seventy-six hundredths percent (3.76%) represents the estimated indirect, overhead costs of the GWMA's Administrative Costs. Beginning with the 2019-2020 fiscal year and for each fiscal year thereafter, the GWMA will evaluate this Administrative Costs Payment Amount to ensure it adequately recovers the GWMA's cost of performing its duties under this Agreement. Based on this review, the GWMA may increase or decrease the Administrative Costs Payment Amount for the next fiscal year. The GWMA will provide the Permittee thirty (30) days' written notice prior to July 1 st of the fiscal year in which a new Administrative Costs Payment Amount will take effect. (d) The Permittee's Initial Payment Amount shall cover the 2018-2019 fiscal year and is due upon execution of this Agreement, but in no event later than June 30, 2018. For each subsequent fiscal year, commencing with the 2019-2020 fiscal year, the GWMA shall submit annual invoices to the Permittee for the Annual Payment Amount and no later than the April 1 st prior to the new fiscal year. (e) Adjustment of Cost Share Based on Number of Participants. The Initial Payment Amount, the Annual Payment Amount, and the Administrative Costs Payment Amount identified in this Section 8 ("Financial Terms") represent the maximum dollar amounts that the Permittee is required to submit to the GWMA, but may be reduced based on the final number of MS4 Permittees that participate in the cost sharing for the Monitoring Costs. (f) Reserve Credits. If the Permittee's actual cost share amount plus administrative costs are less than the Initial Payment Amount or the Annual Payment Amount, plus the Administrative Costs Payment Amount, paid by the Permittee in a particular year, then the GWMA will notify the Permittee in writing on the next available invoice and will presume that the Permittee desires any excess balance be credited toward the Permittee's Annual Payment Amount and/or Administrative Costs Payment Amount in subsequent years, less a reasonable contingency as determined by the GWMA not to exceed $10,000. Such a credit will be applied to the Initial Payment Amount if an excess balance exists for funds paid by Permittee under a prior cost share agreement between the Parties. In lieu of a credit, the Permittee may elect to retain any excess balance as reserves for future Annual Payments Amounts and/or Administrative Costs Payment amounts, and pay the full invoiced amount to the GWMA. Notwithstanding the forgoing, the Administrative Costs Payment Amount charged to non-GWMA Members for indirect, overhead costs in the amount of three and seventy- six hundredths percent (3.76%) of the Permittee's Cost Share Amount will be retained by GWMA and is not subject to a credit. (g) Upon receiving an invoice from the GWMA, the Permittee shall pay the invoiced amount to the GWMA within thirty (30) days of the invoice's date. Page 5 of 11 12664/0001/1816452-2 05/14/18 (h) The Permittee shall be delinquent if its invoiced payment is not received by the GWMA within forty-five (45) days after the invoice's date. If the Permittee is delinquent, the GWMA will: 1) verbally contact the representative of the Permittee; and 2) submit a formal letter from the GWMA Executive Officer to the Permittee at the address listed in Section 12 of this Agreement. If payment is not received within sixty (60) days of the original invoice date, the GWMA may terminate this Agreement. However, no such termination may be ordered unless the GWMA first provides the Permittee with thirty (30) days written notice of its intent to terminate the Agreement. The terminated Permittee shall remain obligated to GWMA for its delinquent payments and any other obligations incurred prior to the date of termination. If the GWMA terminates this Agreement because the Permittee is delinquent in its payment, the Permittee shall no longer be entitled to the monitoring data collected from the Monitoring Stations. (i) Any delinquent payments by the Permittee shall accrue compound interest at the average rate of interest paid by the Local Agency Investment Fund during the time that the payment is delinquent. Section 9. Independent Contractor. (a) The GWMA is, and shall at all times remain, a wholly independent contractor for performance of the obligations described in this Agreement. The GWMA's officers, officials, employees and agents shall at all times during the term of this Agreement be under the exclusive control of the GWMA. The Permittee cannot control the conduct of the GWMA or any of its officers, officials, employees or agents. The GWMA and its officers, officials, employees, and agents shall not be deemed to be employees of the Permittee. (b) The GWMA is solely responsible for the payment of salaries, wages, other compensation, employment taxes, workers' compensation, or similar taxes for its employees and consultants performing services hereunder. Section 10. Indemnification and Insurance. (a) The Permittee shall defend, indemnify and hold harmless the GWMA and its officers, employees, and other representatives and agents from and against any and all liabilities, actions, suits proceedings, claims, demands, losses, costs, and expenses, including legal costs and attorney's fees, for injury to or death of person(s), for damage to property (including property owned by the GWMA) for negligent or intentional acts, errors and omissions committed by the Permittee or its officers, employees, and agents, arising out of or related to that Permittee's performance under this Agreement, except for such loss as may be caused by GWMA's negligence or that of its officers, employees, or other representatives and agents, excluding the consultant. (b) GWMA makes no guarantee or warranty that any monitoring data prepared by the consultants shall be approved by the relevant governmental authorities. Page 6 of 11 1266410001/1816452-2 05/14/18 GWMA shall have no liability to the Permittee for the negligent or intentional acts or omissions of GWMA's consultants. Section 11. Termination. (a) The Permittee may terminate this Agreement for any reason, or no reason, by giving the GWMA prior written notice thereof, but the Permittee shall remain responsible for its entire Annual Payment Amount through the end of the current fiscal year during which Permittee terminates the Agreement and shall not be entitled any refund of any portion of said Annual Payment Amount. Moreover, unless the Permittee provides written notice of termination to the GWMA by February 15th immediately prior to the new fiscal year, the Permittee shall also be responsible for its Annual Payment Amount through the end of the new fiscal year (e.g., If the Permittee terminates on March 18t, 2019, the Permittee is responsible for the Annual Payment Amounts for both FY 2018-2019 and FY 2019-2020. If the Permittee terminates on February 10, 2019, the Permittee is responsible for its Annual Payment Amount only for FY 2018-2019, not for FY 2019-2020). If the Permittee terminates the Agreement, the Permittee shall remain liable for any loss, debt, or liability otherwise incurred through the end of the new fiscal year. (b) The GWMA may, with a vote of the GWMA Board, terminate this Agreement upon not less than thirty (30) days written notice to the Permittee. Any remaining funds not due and payable or otherwise legally committed to Consultant shall be returned to the Permittee. Section 12. Miscellaneous. (a) Other NPDES Permit Holders. Individual or general NPDES permit holders who are not MS4 Permittees that receive Harbor Toxic Pollutants TMDL monitoring requirements in their NPDES permits may wish to participate in this cost share for the Monitoring Costs in order to receive the monitoring data collected from the Monitoring Stations. Upon receipt of a written request from an NPDES permit holder to participate in this cost share, the GWMA will either reject or accept the NPDES permit holder's participation in the cost share arrangement. If accepted, the NPDES permit holder will enter into a separate cost share agreement with the GWMA that will require the NPDES permit holder to pay annually twelve thousand three hundred dollars ($12,300) ("Private Monitoring Fee") for the Monitoring Costs. Failure to pay the Private Monitoring Fee by the date set forth in the cost share agreement will result in termination of the NPDES permit holder's participant status. An NPDES permit holder accepted as a participant will only be entitled to receive the monitoring data collected from the Monitoring Stations for any fiscal year in which the participant has paid its Private Monitoring Fee. The Private Monitoring Fee will be applied as a credit toward the Permittee's Annual Payment Amount in proportion to the Permittee's Cost Share Amount identified in Exhibit "A." (b) Notices. All Notices which the Parties require or desire to give hereunder shall be in writing and shall be deemed given when delivered personally or Page 7 of 11 12664/0001/1816452-2 05/14/18 three (3) days after mailing by registered or certified mail (return receipt requested) to the following address or as such other addresses as the Parties may from time to time designate by written notice in the aforesaid manner: To GWMA: Ms. Grace Kast Executive Officer 16401 Paramount Boulevard Paramount, CA 90723 To the Permittee: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attn: Sam Gutierrez sgutierrez@baldwinpark.com (c) Amendment. The terms and provisions of this Agreement may not be amended, modified or waived, except by a written instrument signed by all Parties. (d) Waiver. Waiver by either the GWMA or the Permittee of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver, by the GWMA or the Permittee, to any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach of any provision of this Agreement. (e) Law to Govern: Venue. This Agreement shall be interpreted, construed, and governed according to the laws of the State of California. In the event of litigation between the Parties, venue shall lie exclusively in the County of los Angeles. (f) No Presumption in Drafting. The Parties to this Agreement agree that the general rule than an agreement is to be interpreted against the Party drafting it, or causing it to be prepared, shall not apply. (g) Severability.. If any term, provision, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and this Agreement shall be read and construed without the invalid, void, or unenforceable provisions(s). (h) Entire Agreement. This Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, whether written or oral, with respect thereto. Page 8 of 11 12664/000111816452-2 05/14/18 (i) Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which taken together shall constitute but one and the same instrument, provided, however, that such counterparts shall have been delivered to all Parties to this Agreement. 0) Legal Representation. All Parties have been represented by counsel in the preparation and negotiation of this Agreement. Accordingly, this Agreement shall be construed according to its fair language. (k) Authority to Execute this Agreement. The person or persons executing this Agreement on behalf of Permittee warrants and represents that he or she has the authority to execute this Agreement on behalf of the Permittee and has the authority to bind Permittee. Page 9 of 11 12664/0001/1816452-2 IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on their behalf, respectively, as follows: DATE: LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY DATE: 12664/000111816452-2 Signature of GWMA Chair Print Name PERMITTEE CITY OF BALDWIN PARK Signature Print Name Print Title Page 10 of 11 X 12664/0001/1816452-2 EXHIBIT "A" COST SHARE MATRIX ATTACHED Page 11 of 11 EXHIBIT A - COST SHARE MATRIX Alhambra y.on No LAR $ 801,52 $ 801.52 $ - W—m- $ 801.52 Arcadia Arcadia No LAR $ 919.6 $ 9 ,,§a� o 6> 'k Artesia Yes . SGR ,'{" 697,5 :. 9 $ _ g9� Artesia. Yes SGR - CC -2;081.$i $ . ,;Og1,8 $ r"i Azusa No SGR $ 1,464,61 $ 1,464.61 $ - $ 1,464.61 Baldwin Park No SGR $ 1,244.69 $ 1,244.69 $ - $ 1,244,69 Bell Yes LAR $ 619.29 $ 619.29 $ - $ 619.29 Bellflower Yes SGR $ 820,49 $ 820.49 $ - $ 820.49 Bell Gardens Yes LAR $ 613.67 $ 613.67 $ - $ 613.67 Bradbury Bradbury Na LAR "r a.� 7, =i4N75 Burbank No LAR $ 1,154.33 $ 1,154.33 $ - $ 1,15433 Calabasas No LAR $ 751.65 $ 751,65 $ - $ 751.65 C�rrrtos Yg1Sn, RIM, Cerritos . Claremont No SGR $ 1,827.34 $ 1,827.34 $ - $ 1,827.34 Commerce Yes LAR $ 762.38 $ 762.38 $ - $ 762,38 Covina No SGR $ 1,264.55 $ 1,264.55 $ - $ 1,264.55' Cudahyp Yes LAR $ 568,73 $ 568.73 $ - $ 568.73 y r i„r �%"�l'3Nfige ._.0 ..,.. DrargndjBar,#wFh .. , °IA �� r155114"a -0 ..MOU £ ,.L�F i5. Stka47,01 + - k n{ - ... , pow 7-1, $ - rr ua No ' ° LA X57 `°� : '.,x .3', 1` :. "$3' l wl'=is: :.� ; Duarte Na` SGR 85 .59�$ 23 Gx �i4 'h ..ne EI Monte EI Monte No No 'LAR - SGR $ $ 3. ��77"8 68 $ f r 77 ,68 �= m` i 8,1,0 27 $ .' . r. .80`27 Glendale No LAR $ 1,636.77 $ 1,636.77 $ - $ 1,636.77 Glendora No SGR $ 1,920.91 $ 1,920.91 $ - $ 1,920,91 Hawaiian Gardens Yes SGR - CC $ 2,031.79 $ 2,031,79 $ - $ 2,031.79 Hidden Hills No LAR $ 578,68 $ 578.68 $ - $ 578.68 Huntington Park Yes LAR $ 633.72 $ 633.72 $ - $ 633.72 Industry No SGR $ 1,695.14 $ 1,695.14 $ - $ 1,695.14 Irwindale `` No Irwindale No SGR.. $.. ;1;35;2!i° $' #'+;. &`, ., _ .4 La Canada Flintridge No LAR $ 838.44 $ 838.44 $ - $ 838.44 La Habra Heights La Habra Heights ;No `; ,Ao 5GR $ x' 749.09 i'ti ry�?9 yy9�''n' 49 09 '3 . pd k S.J.2' 1 x ,3 ii��fl (�1� 4a�. '�t',f 'SGR . CC $ .' j 118 72 '•r.: La Mirada Yes SGR - CC $ 4,074.83 $ 4,074.83 $ - $ 4,074.83 La Puente No SGR $ 955.27 $ 955.27 $ - $ 955.27 La Verne No SGR $ 1,396.88 $ 1,396.88 $ - $ 1,396.88 Lakewood Yds °;LARD �4 Lakewtad Yes SGR $? �,.a ra74t19$ w$i4tt9t�� J# ri Lakewood Yes SGR --CO $ :2;C►36 Q3 $'' 2, 6 43 - u $mf n , Lonb g Beach (minus Yes 1 estuary) LAR 971}71�i%3 G °'"��a'�"ri $ - $ �k 7 $ * r'T Long Beach Yes SGR...: $ . 73943 i' unG x .743"$ Long Beach l'es r SSR' .CG' .$„i ,, ,4 1 6, # $,, , . ih �4 1 1 Los Angeles No LAR $ 10,822.08 $ 10,822.08 $ - $ 10,822.08 Lynwood Yes LAR $ 700.07 $ 700.07 $ - $ 700.07 Maywood Yes LAR $ 566.92 $ 566.92 $ - $ 566.92` K�.anroY�Q ,.M a n,r•avr tJYa.{,'yN A?iF'+ -iS7Ppd'?,1>z� t4 * ... .'3d a 5 Montebello Yes LAR $ 828.33 $ 828.33 $ - $ 828.33 Monterey Park No LAR $ 805.38 $ 805.38 $ - $ 805.38 Norwalk NorwalkSGR ' .� , Yi=s ° SGR G`329$ r>t` �`� CGl i$§?3;314 s$r1A'.$g;Js Paramount Yes LAR $ 637.52 $ 637.52 $ - $ 637.52 Pasadena No LAR $ 1,365.08 $ 1,365.08 $ - $ 1,365.08 Pica Rivera Pica Rivera Yes.606 Yes .. SGR $.. ,m 1 g 7 ,$ i y ,O M;Fe ! fixv J d'1�� nrae 2"§"...nr FF ..�:..1 Pomona No SGR $ 2,654.52 $ 2,654.52 $ - $ 2,654.52 - Rosemead No LAR $ 712.17 $ 712.17 $ - $ 712.17 San Dimas No SGR $ 1,996.80 $ 1,996.80 $ - $ 1,996.80' San Fernando No LAR $ 610.32 $ 610.32 $ - $ 610.32E San Gabriel No I LAR $ 674.33 $ 674.33 $ - $ 674.33 i San Marino No LAR $ 660.99 $ 660.99 $ - $ 660.99 San#a:Fe.Springs YepOR � Santa.FeSpr�ngs Yes '. SGR, CC.�4 Sierra Madre No LAR $ 625.88 $ 625.88 $ - $ 625.88 Signal Hill (minus estuary) Yes LAR 529.99 529.99 - 529.99 So:utiill Monte " o:: .'1R zw t$�- �� South El Monte " '' .` �' ` .l p �' ,...k?.aw''6V6�H$.fsk 111, x p y ¢ �y r*4 Awl upY,w.��P 71 South Gate Yes LAR $ 791.29 $ 791.29 $ - $ 791.29 South Pasadena No LAR $ 648.26 $ 648.26 $ - $ 648.26 Temple City No LAR $ 670.47 $ 670.47 $ - $ 670.47 Unincorporated, ai st rr ` tVr� �'LR'a ;)$(,i,04'6�RIU,)'. v ]'� y e t �'ryj��a{ rNtar� Unmcor orated .: I a x� No R : �$��� 4 9 r8 f � , 14 p. t k $ Y Y 5 Y "�k ix' ��X"e!�'3" }h 3"'k' @ �. Y # Unincorporated &,595.70.$��fl� Dix s . m Vernon Yes LAR $ 711.43 $ 711.43 $ - $ 711.43' Walnut No SGR $ 1,438.09 $ 1,438.09 $ - $ 1,438.09 West Covina No SGR $ 2,060.86 $ 2,060.86 $ - $ 2,060.86 Whittier Yes SGR $° Whittier Yes SGR "CC. U ., ..�,;3D .� LACFCD (5%) of Subtotal: No LAR $ 2,206.68 $ 2,206.68 $ - $ 2,206.68 LACFCD (5%) of Subtotal: No SGR $ 2,206.68 $ : 2,206.68 $ $ 2,206,68 LACFCD (5%) of Subtotal: No SGR - CC $ 2,206.68 $ 2,206.68 I$ $ 2,206.68 IM, W. RUM WHIRM Calculations based on an estimated monitoring cost of $44,133.55 per monitoring STAFF REPORT ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works DATE: October 3, 2018 SUBJECT: Award of Bid for City Project No. 2018-0266 — Brooks Drive and Spring Street Reconstruction Project SUMMARY This item will authorize the award of contract for City Project No. 2018-0266 — Brooks Drive and Spring Street Reconstruction Project to All American Asphalt of Corona, CA in the amount of $331,700.00. This project is listed in the current Fiscal Year 2018/2019 Capital Improvement Program (CIP 19-121). The project will completely reconstruct Brooks Drive and Spring Street, and is funded by Senate Bill 1 — The Roads Repair and Accountability Act of 2017. The project consists of reconstruction of portions of the street structural section including removal of 22 -inches of the existing roadway and construction new roadway section including sub -surface preparation, subgrade and constructing aggregate base and asphalt concrete (AC) pavement sections. The project also includes upgrade/replacement of accessible ramps and major curb and gutter repairs. RECOMMENDATION It is recommended that the City Council: 1. Approve and award the contract to All American Asphalt of Corona, CA in the amount of $331,700.00; and 2. Authorize the Mayor and City Clerk to execute the contract for City Project No. 2018-0266 — Brooks Drive and Spring Street Reconstruction Project; and 3. Authorize the Director of Finance to Appropriate $61,523.00 from S131 Fund #256. FISCAL IMPACT There is no impact to the general fund. The following table lists the funds available for the project which is listed in Fiscal Year 2018/2019 Capital Improvement Program, approved by City Council on September 5, 2018. CIP 102-121 Fund #256-50-520-58100-15704 $329,883.00 Appropriate Fund #256-50-520-58100-15704 $61,523.00 Total Available Funds $391,406.00 Construction Contract $331,700.00 Construction Management 8% $26,536.00 Contingency 10% $33,170.00 Total Project Funds $391,406.00 BACKGROUND On April 28, 2017, the Governor Jerry Brown signed Senate Bill (SB) 1, known as The Roads Repair and Accountability Act of 2017 (RMRA). SB 1 was created to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system. On October 4, 2017 at the regular meeting City Council adopted Resolution No. 2017-0203, amending the City's Capital Improvement Program (CIP) Budget to incorporate a projects improvement list in conformance with SB1's RMRA. The projects for initial funding were identified as Brooks Drive and Spring Street Reconstruction and a General Street Rehabilitation Project. Staff got the authorization to bid the project on August 15, 2018. The project was advertised on the San Gabriel Valley Examiner on the 23rd and 30th of August, 2018. Bids were opened on September 18, 2018. DISCUSSION On September 18, 2018 a total of four (2) bids were received and checked for errors, and all were determined to be valid. The following is a summary of bids received. The lowest responsive and responsible bid was from All American Asphalt of Corona, CA. Staff has checked and verified references and recommends that the City Council move forward with the award of contract for this project. If awarded, the construction work is estimated to start in late October and finish in early December. ENVIRONMENTAL REVIEW The subject Brooks Drive and Spring Street Reconstruction Project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW None Required. ATTACHMENTS Location Map. "ATTACHMENT 1 - LOCATION MAP" CITY OF BALDWIN PARK BROOKS DRIVE AND SPRINGS STREET RECONSTRUCTION PROJECT CITY OF IRWINDALE TY OF 6ALOWIN PAA THOMAS GUIDE: PAGE 597 GRID A4 FOR SPRING ST. LOCATION MAP PAGE 598 GRID J4 'FOR 8R0OKS DR. NOT TO SCALE LEGEND: PROJECT LOCATION CITY OMIT ITEM NO. TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of The City of Baldwin Park FROM: Rose Tam, Director of Finance DATE: October 3, 2018 SUBJECT: Successor Agency To The Dissolved Community Development Commission of the City Of Baldwin Park Warrants and Demands SUMMARY Attached is the Warrants and Demands Registers for the Successor Agency to the Dissolved community Development Commission of The City of Baldwin to be ratified by the City Council. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Registers. FISCAL IMPACT The total of the attached Warrants Register for Successor Agency of the City of Baldwin Park is $771.29 BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The August 7 to September 24, 2018 Successor Agency Warrant with check number 13539 in the total amount of $771.29 was made on behalf of Successor Agency of the City of Baldwin Park constituting of claim and demand against the Successor Agency of the City of Baldwin Park, are herewith presented to the City Council as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Check Register "ATTACHMENT 1" ,r City of Baldwin Park, CA Vendor Number Vendor Name Bank Code: SA -SUCCESSOR AGENCY 01228 HDL, COREN & CONE Payment Type Regular Checks Manual Checks Voided Checks Bank Drafts EFT's Payment Date Payment Type 08/15/2018 Regular Bank Code SA Summary Payable Payment Count Count Discount 1 1 0.00 0 0 0.00 0 0 0.00 0 0 0.00 0 0 0.00 1 0.00 Check Report By Check Number Date Range; 08/07/2018 - 09/24/2018 Discount Amount Payment Amount Number Payment 771.29 0.00 0.00 0.00 0.00 771.29 0.00 771.29 13539 9/24/2018 1:52:51 PM Page i of 2 I ITEM NO. 5 /� -' TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park FROM: Rose Tam, Director of Finance DATE: October 03, 2018 SUBJECT: Treasurer's Report — July 2018 SUMMARY Attached is the Treasurer's Report for the month of July 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for July 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report "EXHIBIT A" C"*FMAtDWMPAPX TRFAUREWSREPORT WMIN18 WOW fakt littRESt 'POOWt mAlruwm PAR, Cukgt*T :Mm. DATE MLLM PRQO"IL ZIA 411A tmw 4.46% V$ Tiipwm 2.07% Foh* ,Ow,Locyftwestmoofan,*tAgem -d , — Wit" Vldft S 24ilr V�MAIW, A Z4^"*" 1/i es Yat lj:02 9/1 t1i2073 x 9G POO* u, 00* 0 0C, CC XSnots 3f26CE6tE imomomb IMIM Mm "M MEOW V*dw t. A. uwmwqw, T-W'Ca SUMMARY In response to the City Council's concerns regarding traffic and public safety which were also discussed at the Planning Commission meeting on August 22, 2018, City staff and the City's recommended that the City Council continue the item from September 5, 2018 meeting to regular meeting on October 3, 2018. Staff's research identified substandard streets, schools, and parking restrictions to contribute to traffic and public safety issues. As a result, staff modified the draft ordinance to include language that would disqualify a lot from having an ADU if it fronts a substandard street, if it is located within 300 feet of a school bus stop, and if it is located on a street with permit parking restrictions. Staff also created a definition for "Substandard Street" to be applicable only for ADU's. The definition is added to the draft ordinance and reads as follows: "Substandard Street — For the purposes of allowing/disallowing Accessory Dwelling Units, means a public or private street with a width of 30 feet or less measured from the faces of the curbs, thus unable to accommodate street parking and/or passage for through traffic and emergency services." As directed, staff identified and compiled a list of those streets that are less than 30 feet wide when measured from curb face to curb face and that would meet the definition of a substandard street (See Substandard Street List Attachment #2). With the proposed changes to the draft ordinance and the identification of substandard streets, staff is of the opinion that the ordinance addresses the City Council's and Planning Commission's concerns with regards to traffic impacts and public safety. RECOMMENDATION Staff recommends that the City Council: 1) Introduce for the first reading, by title only and waive further reading, Ordinance 1430, entitled, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE XV, LAND USAGE, CHAPTER, 153, ZONING CODE, SECTIONS 153.040.020, 153.153.120.350, AND 153.150.100, AND 153.220.050 RELATING TO ACCESSORY DWELLING UNITS — ZONING CODE AMENDMENT CASE NUMBER AZC 186. FISCAL IMPACT There is no fiscal impact associated with this item. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS #1, Ordinance 1430 #2, Substandard Street List ATTACHMENT #1 ORDINANCE 1430 ORDINANCE NO. 1430 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE XV, LAND USAGE, CHAPTER, 153, ZONING CODE, SECTIONS 153.040.020, 153.153.120.350, AND 153.150.100, AND 153.220.050 RELATING TO ACCESSORY DWELLING UNITS — ZONING CODE AMENDMENT CASE NUMBER AZC 186 WHEREAS, Baldwin Park Municipal Code Title VI, Land Usage, Chapter 153, Zoning Code, implements the City's General Plan, establishing land use and development regulations in the City, which includes regulations governing the establishment of residential second units in the R-1, R -G, and R-3 zoning districts in accordance with Government Code Section 65852.2. WHEREAS, on January 1, 2017 certain amendments to Section 65852.2 and new regulations in Section 65852.22 of the California Government Code went into effect replacing Government Code regulations for residential second units with new regulations requiring cities to permit "accessory dwelling units," subject to ministerial approval and allowing cities to adopt by ordinance land use regulations designating allowable zones and development standards for "accessory dwelling units." WHEREAS, the City finds it necessary to amend the Zoning Code to regulate the location and development of "accessory dwelling units" within the City; WHEREAS, pursuant to California Government Code Section 65854, the Planning Commission duly noticed and agendized a public hearing and conducted the public hearing on this matter on August 22, 2018 and continued the public hearing to the regularly scheduled meeting of September 26, 2018; and WHEREAS, pursuant to California Government Code Section 65854, the Planning Commission duly noticed and agendized a public hearing and conducted the public hearing on this matter on September 26, 2018 and adopted Planning Commission Resolution 18-18 recommending that the City Council approve Zoning Code Amendment Case Number AZC 186 and adopt Ordinance No 1429; and WHEREAS, the City Council held a duly noticed public hearing on Zoning Code Amendment No. AZC 186 to consider adoption of Ordinance No. 1430 on September 5, 2018 at which time it continued the public hearing to the regularly scheduled meeting of October 3, 2018; and WHEREAS, the City Council held a duly noticed public hearing on Zoning Code Amendment No. AZC 186 to consider adoption of Ordinance No. 1430 on October 3, 2018 at which time it considered all evidence presented, both written and oral. NOW, THEREFORE, the City Council of the City of Baldwin Park does hereby ordain as follows: SECTION 1. The foregoing recitations are hereby adopted by the City Council as findings. Based on those findings, the City Council determines the public health, safety and general welfare of the City of Baldwin Park, its residents and property owners can benefit by amending the Baldwin Park Municipal Code (BPMC) to allow accessory dwelling units with development standards, and it is in the best interest of the community to amend the BPMC accordingly. SECTION 2. Based on the foregoing findings and determinations, Baldwin Park Municipal Code Title XV, Land Usage, Chapter 153, Zoning Code, Subchapter 153.040, "Residential Zones," Section 153.040.020, "Use Regulations Table 153.040.020," "Permitted and Conditionally Permitted Uses within Residential Zones," is amended and enacted as follows: SECTION 3. Based on the foregoing findings and determinations, Baldwin Park Municipal Code Title XV, Land Usage, Chapter 153, Zoning Code, Subchapter 153.040 "Residential Zones," Section 153.220.050 "D" "Definitions," is amended and enacted as follows: DWELLING UNIT. Any building or portion thereof designed for living and sleeping purposes that contains independent cooking and sanitation facilities. DUPLEX DWELLING UNIT. A building containing two dwelling units designed for the independent occupancy of two households. MULTIPLE -FAMILY DWELLING UNIT. A building or portion thereof containing three or more dwelling units designed for the independent occupancy of three or more households. PRIMARY DWELLING UNIT. An existing single-family residential structure on a single lot with provisions for living, sleeping, eating, a single kitchen for cooking, and sanitation facilities occupied. SE=GQAJD DWELLING MITI. An attaGhed OF detaGhed dwelling unit WhiGh pmvide6 GOMplete, RdepeRdent living faGilitie6 fGF 1 eF FneFe persens, OnGludiRg permanent PFOViSions faF living, sleeping, eating, GOoking and sanitation on the same paFGel as an existing dwelliRg UAit 06 rituated. SINGLE-FAMILY DWELLING UNIT. A detached building containing no more than one dwelling unit which, regardless of form of ownership, is designed and/or uses to house not more than one household, including all domestic employees for such household. SECTION 4. Based on the foregoing findings and determinations, Baldwin Park Municipal Code Title XV, Land Usage, Chapter 153, Zoning Code, Subchapter 153.120, "Standards for Specific Land Uses and Activities, Part 11. Second Dwelling Units" is rescinded and replaced in its entirety as follows: PART 11- Accessory Dwelling Units Section 153.120.350 — Intent and Purpose These regulations are provided pursuant to Government Code §§65852.2, and 65852.2, and 65852.22 regulate the establishment and use of accessory dwelling units and to establish standards to regulate the placement and design of accessory dwelling units in compliance with the Government Code. In addition to compliance with all other applicable statutes, ordinances and regulations, the regulations of Section 153.120.360, "Use Regulations and Development Standards," shall apply to all accessory dwelling units. Section 153.120.360 — Use Regulations and Development Standards A. Applicability. Accessory dwelling units shall be permitted as a matter of right, without any required discretionary review or permit, in conjunction with any existing single-family dwelling unit in the R-1 7,500, R-1, R -G and R-3 zones. A maximum of one accessory dwelling unit may be permitted on a residential lot containing no more than one existing single family dwelling unit. An accessory dwelling unit shall not be permitted on any residential lot which is the subject of any pending written notice(s) of code violations or enforcement actions by the city. Due to the potential impact to traffic flow and public safety, areas deemed unsuitable for the development of accessory dwelling units include the following and are not permitted for creation of an accessory dwelling unit: 1. A lot which fronts a substandard street 2. A lot located within 300 feet of a school bus stop 3. A lot located on a street with permit parking restrictions B. Definitions. For purposes of this section the following terms and phases shall be defined as described herein: "Accessory dwelling unit" shall mean either: 1. A newly constructed dwelling unit, as that term is defined in this section, that is no more than 600 square feet in size containing no more than one bedroom, which is either detached or attached and located on a lot with no more than one existing single-family dwelling unit; or 2. A separate dwelling unit created within the existing living area of a primary single- family dwelling unit (as that term is defined in BPMC 153.220.010) or within the existing walls of an existing accessory structure (as that term is defined in this section), that is no more than 50% of the area of the primary single family dwelling unit with a maximum of 600 square feet containing no more than one bedroom, on a lot with no more than one single-family dwelling and which provides complete independent living facilities for one or more persons including permanent provisions for a separate entrance, and separate living, sleeping, eating, cooking, and sanitation facilities. 3. Accessory dwelling units may include an efficiency unit as defined in Section 17958.1 of Health and Safety Code or a manufactured home as defined in Section 18007 of the Health and Safety Code. "Accessory dwelling unit —junior" shall mean a unit that is no more than 500 square feet in size, created entirely within the existing living area of a primary single-family dwelling unit as that term is defined in BPMC 153.220.010 located on a lot with no more than one single-family dwelling, and which incorporates an existing bedroom. A junior accessory dwelling unit shall be provided with a separate exterior entrance and shall provide interior entry to the accessory dwelling unit from the main living area of the primary residential structure. Junior accessory dwelling units may share sanitation facilities with the existing single-family structure. Junior accessory dwelling units shall provide cooking facilities which include at a minimum: (1) a sink with a maximum waste line diameter of 1.5 inches, (2) a cooking facility with appliances that do not require electrical service greater than 120 volts or natural or propane gas, (3) a food preparation counter, and (4) storage cabinets that are of reasonable size in relation to the size of the junior accessory dwelling unit. "Accessory structure" shall mean an existing detached structure with a roof such as a garage, pool house, or carriage house located on the same lot as a single-family dwelling unit. "Newly constructed" means the construction of new walls and roofs, either attached to an existing single-family dwelling unit or existing accessory structure, or detached from an existing single-family dwelling unit on a lot. "Public Transit" means a system of large-scale public transportation in a given metropolitan area, typically comprising buses, subways, and elevated trains. "Substandard Street" For the purposes of allowing/disallowing Accessory Dwelling Units, means a public or private street with a width of 30 feet or less measured from the faces of the curbs, thus unable to accommodate street parking and/or passage for through traffic and emergency services. "Tandem parking" means two or more automobiles parked on a driveway, or in any other parking location on a lot, lined up behind one another. C. Allowable density applies. The accessory dwelling unit shall not be calculated as part of the allowable density for the lot upon which it is located, unless and until, additional dwelling units are constructed on the same lot upon which the primary single-family dwelling unit and the accessory dwelling unit are located, in which case the accessory dwelling unit shall be calculated as part of the allowable density. D. Occupancy and Sale Restrictions. 1. The owner of the property on which an accessory dwelling unit is constructed shall reside within the primary or accessory dwelling unit. The accessory dwelling unit may not be sold separately from the primary single-family dwelling on the lot. A deed restriction, in a form approved by the City Attorney, shall be recorded by the applicant to run with the land to assure compliance with the above restrictions and shall be enforceable against future purchasers. 2. The accessory dwelling unit may be rented. The rental of an accessory dwelling unit shall be for a period of no less than 30 days. If the unit is rented, the property owner shall obtain a business license. E. Minimum lot size requirement. A minimum lot size of 8,000 square feet is required for any newly constructed accessory dwelling unit. No minimum lot size requirement applies to accessory dwelling units constructed within the existing walls of a primary existing single family dwelling unit or within the existing walls of an accessory structure, as that term is defined in this section. F. Location. Each newly constructed detached accessory dwelling unit shall be located within the rear 50 percent of the lot. Each newly constructed attached dwelling unit shall be located to the rear of the front elevation of the existing single family dwelling unit or structure to which it is attached. G. Minimum development standards apply. Each newly constructed accessory unit shall meet all minimum development standards for the zoning district in which it is located, and as required in this section including, but not limited to, setbacks, lot coverage and distance from animal -keeping areas. For any newly constructed accessory dwelling unit constructed above a, garage a minimum setback of 5' is required from the side and rear property line. If any development standard in this section varies from that provided for the zoning district in which the accessory dwelling unit is located, the development standard of in this section shall prevail. H. Building code. The accessory dwelling unit shall meet all building code requirements. Maximum height. Each newly constructed detached or attached accessory dwelling unit shall be limited in height to one story, with a maximum height not to exceed 15 feet at peak of roof or 12 feet for a flat -roofed structure and the roof style and pitch shall match the existing single family structure. Each newly constructed accessory dwelling unit constructed above an existing garage or carport shall not exceed a maximum height of 27 feet and the roof style and pitch shall match the existing single family structure. For an accessory dwelling unit attached to the existing primary single-family unit, the height shall not exceed the height of the existing structure, and the roof pitch shall match the existing structure. Maximum allowable dwelling unit floor area — 1. For a newly constructed detached or attached accessory dwelling unit, the total floor area of the unit shall not exceed 600 square feet and contain no more than one bedroom. 2. For an accessory dwelling unit constructed within the existing living area of a primary single- family dwelling unit, the floor area of the accessory dwelling unit shall not exceed 50 percent of the floor area of the existing primary dwelling unit, with a maximum allowable floor area of 600 square feet. K. Parking. 1. One parking space shall be provided for the accessory dwelling unit, in addition to any other parking required for the primary unit. An existing garage, carport or other form of covered parking demolished as part of the construction of an accessory dwelling unit shall be replaced. Parking may be configured as tandem parking or be located within the rear setback area of a lot. Replacement of covered parking demolished as part of the creation of an accessory dwelling unit may be provided with a mechanical automobile lift provided the highest point of the auto when lifted remains below the lowest roofline on the property. 2. Parking for the accessory dwelling unit and/or replacement parking is not required when any accessory dwelling unit is located: a. Within Y2 mile of public transit; or b. Within an architecturally and historically significant historic district; or c. Within an existing accessory structure; or d. In an area where on -street parking permits are required but not offered to the occupant of the accessory dwelling unit; or e. In an area where a car share vehicle is located within 1 block of the accessory dwelling unit. 3. Each standard surface parking space shall have a minimum width of 10 feet, unless it is adjacent to a structure, such as a fence or wall, and then shall have a minimum width of 10 feet 6 inches; shall have a minimum length of 20 feet; be located so that an automobile is not required to back onto a public street; and maintain at least 24 feet of backup space directly behind each parking space. 4. Each parallel surface parking space shall have a minimum width of 10 feet and a minimum length of 23 feet. 5. Each enclosed garage parking space shall have a minimum width of 10 feet and a minimum length of 20 feet. L. Vehicular Access. The accessory dwelling unit shall utilize the same vehicular access that serves the existing main dwelling unit, unless the accessory dwelling unit has access from an alley contiguous to the lot. M. Similar architectural features. A newly constructed accessory dwelling unit shall incorporate the same or similar architectural features, building materials and color as the primary dwelling unit on the property. These features shall include, but are not limited to, roofing material, roof design, fascia, exterior building finish, color, exterior doors and windows including, but not limited to, ratios of window dimensions (e.g., width to height) and window area to wall area, garage door and architectural enhancements. N. Mechanical Equipment All new mechanical equipment associated with a newly constructed accessory dwelling unit shall be located on the ground no less than three feet from the side and rear property lines. Any existing equipment located on the roof or exterior walls of the existing single-family dwelling unit or accessory structure shall be provided with a decorative screen to shield such equipment from view and shall be placed at least six inches below the top of the lowest building parapet or decorative screen. No plumbing line shall be placed upon the exterior wall of a structure unless such line is enclosed or otherwise screened from view. O. Permit Requirements. The following permit requirements shall apply to all accessory dwelling units in the city: 1. Accessory dwelling units and junior accessory dwelling units created within the existing walls and roof of a primary single-family dwelling or within the existing walls of an existing accessory structure shall be subject to approval of a building permit with no further review by the Community Development Director; provided, that the proposed accessory dwelling unit has independent exterior access and the side and rear setbacks are sufficient for fire safety. 2. Newly constructed detached or attached accessory dwelling units shall be subject to ministerial review of an application submitted to the Community Development Department containing the following information: a. A fully dimensioned site plan containing the following information: i. Name and address of the applicant and of all persons owning any or all of the subject property. ii. Evidence that the applicant is the owner of the property involved or has written permission of owner or owners to make such application. iii. Address and assessor parcel number(s) of subject property. iv. Property dimensions and square footage of the subject property. v. The use, location and size of all existing buildings and structures on the property and the proposed accessory dwelling unit, yards, driveways, access and parking areas, landscaping, walls or fences, and other similar features. b. A fully dimensioned floor plan of the existing residence and the proposed accessory dwelling unit. c. A roof plan for all existing and proposed structures. d. A set of fully dimensioned building elevations of all sides of all existing structures on the property and the proposed accessory dwelling unit. SECTION 5. Based on the foregoing findings and determinations, Baldwin Park Municipal Code Title XV, Land Usage, Chapter 153, Zoning Code, Subchapter 153.150, "Off -Street Parking and Loading," Section 153.150.100, "Parking Lot and Structure Design Standards" is amended and enacted as follows: D. Tandem parking prohibited. Each parking space shall be accessible without requiring the movement of another vehicle. Except as provided for in Section 153.120.360.(J), tandem parking arrangements are specifically prohibited. SECTION 6. CEQA. City Council approval of Zoning Code Amendment Case Number AZC 186 and adoption of Ordinance No. 1429 are not subject to the California Environmental Quality Act (CEQA) pursuant to Article 5, Section 15060(c)(2), which determines a project is not subject to CEQA if "the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment" and 15060(c)(3) "the activity is not a project as defined in Section 15378." The proposed amendment does not meet the criteria defined in Section 15378. Furthermore, the proposed amendment is exempt from the review for exemption pursuant to Section Article 5, 15061(b)(3), "The activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA." SECTION 7. If any section, subsection, subdivision, sentence, clause, phrase or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional. SECTION 8. To the extent the provisions of the Baldwin Park Municipal Code as amended by this Ordinance are substantially the same as the provisions of that Code as they read immediately prior to the adoption of this Ordinance, then those provisions shall be construed as continuations of the earlier provisions and not as new enactments. SECTION 9. This ordinance shall be effective and be in full force and operation from and after thirty (30) days after its final reading and adoption. PASSED AND APPROVED ON THE _ day of , 2018 MANUEL LOZANO, MAYOR ATTEST: ALEJANDRA AVILA, CITY CLERK STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss: CITY OF BALDWIN PARK ) I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading at a regular meeting of the City Council on , 2018. Thereafter, said Ordinance No. 1430 was duly approved and adopted at a regular meeting of the City Council on 2018 by the following vote: AYES: COUNCILMEMBER: NOES: COUNCILMEMBER: ABSENT: COUNCILMEMBER: ABSTAIN: COUNCILMEMBER: ALEJANDRA AVILA, CITY CLERK ATTACHMENT #2 SUBSTANDARD STREET LIST SUBSTANDARD STREET LIST STREET NAME FROM TO CLASSIFICATION WIDTH LANES ALTALAKE Av CLARK ST ,..... END (N) Local 30 2 ALTALAKE Av CLARK ST END (N) Local 30 2 . ALVINE. Ln_ : CUL-DE-SAC...., -... MILLBURY AV .. Local _ . _ _ 30 2. ANADA St STEWART AV BENHAM AV Local _ _. 30........2 ANADA St.. LA RICA AV.. 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PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 SAN,,GABE I E L ,� AIM F" ' 0� ,� Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Treasurer's Report — July 2018 Staff recommends that the Board receive and file the Treasurer's Report. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of September, 2018. Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila(a)baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. TO: Honorable Chair and Board Members of the Financing Authority FROM: Rose Tam, Director of Finance DATE: October 03, 2018 SUBJECT: Treasurer's Report — July 2018 SUMMARY Attached is the Treasurer's Report for the month of July 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for July 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report C, "*FBALDWlMPARK TIMMRMSREPORT 7131120'18 INS(i9tN1ENT fitgRMT Pt)tOt1i t MAYI1RPIv PAR �t1R�ll'C B(iac e1 RU WOR, RARE UATF 6AT8 1(AI GE V/tt U"t F1"A tFgr4 ilaiies 11s�al.�lprld S iO + fi SOr�Aoe'.I;,kc V*Uo 5 18,11 Af'? 8 1`9p ,�1tP8 $" CJtkl6:5iC t Vf4id8`d'S.B�#SR il'IClfli�ed f lXl" 1SiM* -NO.0 At •. Th@f8'1I($'S"ilO SliVl tlU@ 'RtA 41P.q%litl {1�08"f17111,S., Gfl$=•�11 B f/� $"A11V,11#�! . 1,11' �$''&YCj 11 (� 8 ,A1 '1f�Y 1�were: +!t884 rau8d8L4 de nnFend; -AWir s2 3A $aO l "4ole 8f1 i2416 9�4612Q15 7A3 � MOO* Z�SAeDYO ,i1 6� �f7#$4$ erl�gle, 34$atoap z� �,P>•: �?#" Aftf2ati 02"IS �3pt�Q<aQ g0. ioo; + 4 ego z SvA' �7i�aiaa �+x �s a�tioal�.00 � zstjl 111$ irfXis$z$ rpso as $et(r1, {r�sttoae �s�ia z�u+aonzso° 2eq§�tl64 ��u x4s�erssr >tzo1$ fil20f4"zo a�.ou z- 2�ac�Jii. sC4s�7�ib 3149t20e 3t2ef2418 f$60)1108i00. 1tAS184011�t0 ie �� $$BXf itiies Vales 1.8Si7 i$8�A' #�1f7 rw�n+eaes �'- MUMtolsu Fi.- T"OWxa'NO Rio, ,ar*o xsxsa Toiu� 5 18,11 Af'? 8 1`9p ,�1tP8 $" CJtkl6:5iC t Vf4id8`d'S.B�#SR il'IClfli�ed f lXl" 1SiM* -NO.0 At •. Th@f8'1I($'S"ilO SliVl tlU@ 'RtA 41P.q%litl {1�08"f17111,S., Gfl$=•�11 B f/� $"A11V,11#�! . 1,11' �$''&YCj 11 (� 8 ,A1 '1f�Y 1�were: +!t884 rau8d8L4 de nnFend; -AWir AGENDA HOUSING AUTHORITY OCTOBER 3, 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 � ' HUa0F -� U 01 rA.a �, c�r"s• , %3 / Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APA GAR SUS TELEFONOS CEL VLARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Warrants and Demands Staff recommends that the Board ratify the Warrants and Demands. 2. Treasurer's Report — July 2018 Staff recommends that the Board receive and file the Treasurer's Report. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of September, 2018. Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila(a1baldwinnark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance (� DATE: October 3, 2018 7 SUBJECT: Baldwin Park Housing Authority's Warrants and Demands SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Registers. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority is $359,430.70. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The August 7 to September 24, 2018 Warrant check numbers from 72172 through 72174 in the amount of $57.00 and Automated Clearing House (ACH) in the amount of $359,373.70 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Happy Check Register 2. Happy Check Register ACH CHECK REGISTER September 24, 2018 Date Range: 08/07/2018...09/24/2018 VMS Date Range: All Program: All Payment Type: All Check Numbers: All Direct Deposit: Exclude Check Cleared. All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks Grouped by: Sorted by. Check Number Check Number Check Number Check Date Payee Name DD Amount ❑ 72172 09/01/2018 Annie L Henderson ❑ 24.00 ❑ 72173 09/01/2018 Hermila Silva ❑ 12.00 ❑ 72174 09/01/2018 Vanessa G Ross ❑ 21.00 Total $57.00 Average $19.00 Unit Count 0 Average Weighted by Unit Count Hard to House Count 0 HAPPY Software Page 1 09/24/2018 8:43:20 AM CHECK REGISTER ACH September 24, 2018 Date Range: 08/07/2018...09/24/2018 Grouped by.- y.VMS VMSDate Range: All Sorted by. Check Number Program: All Check Number Payment Type: All Check Numbers: All Direct Deposit. Only Check Cleared. All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks Check Number Check Date Payee Name DD Amount ❑ 18284 09/01/2018 ® 1109.00 ❑ 18285 09/01/2018 1015 West Garvey West Covina, LP ® 1391.00 ❑ 18286 09/01/2018 1024 Royal Oaks LP dba Whispering Fountains ® 13299.00 ❑ 18287 09/01/2018 1024 Royal Oaks LP dba Whispering Fountains ® 674.00 ❑ 18288 09/01/2018 Aaron Abdus Shakoor ® 785,00 ❑ 18289 09/01/2018 Alan Wu ® 836.00 ❑ 18290 09/01/2018 Alejandra Gutierrez ® 932.00 ❑ 18291 09/01/2018 Alfonso Contreras ® 209.00 ❑ 18292 09/01/2018 Allan M. & Virginia J Chipp and Ralph Saline ® 2959.00 ❑ 18293 09/01/2018 Alta Vista Villas, LP ® 588.00 ❑ 18294 09/01/2018 Amparo M Limon ® 606.00 ❑ 18295 09/01/2018 Amy Si On ® 782.00 0 18296 09/01/2018 Ana Thai ® 956.00 ❑ 18297 09/01/2018 Andrew & Eva Fogg ® 1342.00 ❑ 18298 09/01/2018 Anna & Simon Choi ® 1231.00 ❑ 18299 09/01/2018 Annette C Scott ® 1510.00 ❑ 18300 09/01/2018 Antonio & Aida Rinos ® 1056.00 ❑ 18301 09/01/2018 Antonio R. Corral ® 312.00 ❑ 18302 09/01/2018 ASCENSION HOLDINGS LLC ® 932.00 ❑ 18303 09/01/2018 Badillo Street Senior Apartments, LLC ® 13787.00 ❑ 18304 09/01/2018 Bandur K. Mamdani ® 1227.00 ❑ 18305 09/01/2018 Baldwin Park Family Housing Limited ® 12399.00 ❑ 18306 09/01/2018 Beatrice Pyatt ® 889.00 ❑ 18307 09/01/2018 Becky Binh Nguyet Luu ® 1747.00 ❑ 18308 09/01/2018 Billy Theodorakopoulos ® 773.00 ❑ 18309 09/01/2018 Blessed Rock of EI Monte ® 3916.00 ❑ 18310 09/01/2018 Bobby Roach ® 1093.00 ❑ 18311 09/01/2018 Brookhollow Apartments ® 2500.00 ❑ 18312 09/01/2018 Burnel & Mae Smith ® 1661.00 ❑ 18313 09/01/2018 Central Apartments #2 ® 1672.00 ❑ 18314 09/01/2018 Chen Jackson ® 845.00 0 HAPPY Software Page 1 09/24/2018 8:48:12 AM ❑ 18315 09/01/2018 Cienega Garden Apartments ® 3160.00 ❑ 18316 09/01/2018 Cipriano Salazar Jr. ® 885.00 ❑ 18317 09/01/2018 Clinett Glazis ® 592.00 ❑ 18318 09/01/2018 Covina 023 Woods 206 LP - Pama Management 206 ® 856.00 ❑ 18319 09/01/2018 Cynthia Pham ® 716.00 ❑ 18320 09/01/2018 Dajojo, LLC ® 467.00 ❑ 18321 09/01/2018 Denise Van Pham ® 1411.00 ❑ 18322 09/01/2018 Derek Sim ® 748,00 ❑ 18323 09/01/2018 Dieu Van Huynh ® 875,00 ❑ 18324 09/01/2018 Dieu-Thuy Nu Ton ® 1378.00 ❑ 18325 09/01/2018 Dimitris Papadopoulous ® 1055.00 ❑ 18326 09/01/2018 Dinghwa Eddy Liu ® 1527.00 ❑ 18327 09/01/2018 Doan & Lily Thi ® 1565.00 ❑ 18328 09/01/2018 Don Norwood ® 1231.00 ❑ 18329 09/01/2018 Donna J Falls ® 765.00 ❑ 18330 09/01/2018 Doreen Han ® 620.00 ❑ 18331 09/01/2018 Dung Tran ® 896.00 ❑ 18332 09/01/2018 Dung Trung Pham and Tammy Tram Dang ® 196.00 ❑ 18333 09/01/2018 EI Monte Housing Partners LP ® 2731.00 ❑ 18334 09/01/2018 Emilio De Jesus Cruz ® 514.00 ❑ 18335 09/01/2018 Eric C. Otte ® 1059.00 ❑ 18336 09/01/2018 Estate of Rosetta Mix ® 781.00 ❑ 18337 09/01/2018 Eunice Property, LLC ® 885.00 ❑ 18338 09/01/2018 EZ APT LLC ® 1287.00 ❑ 18339 09/01/2018 Fanny Chan ® 634.00 ❑ 18340 09/01/2018 Fat Law ® 891.00 ❑ 18341 09/01/2018 Fred Lau ® 552.00 ❑ 18342 09/01/2018 Garvey Senior Affordable Partners, LP ® 391.00 ❑ 18343 09/01/2018 Gilbert Dominguez ® 933.00 ❑ 18344 09/01/2018 Gleiberman Properties, Inc - FBO MG Properties Group ® 1123.00 ❑ 18345 09/01/2018 Grace Chiou ® 1352.00 ❑ 18346 09/01/2018 Greater San Gabriel Valley Property Management, Inc. ® 1283.00 ❑ 18347 09/01/2018 Group IX BP Properties, LP ® 350.00 ❑ 18348 09/01/2018 Guillermo Vasquez ® 1115.00 ❑ 18349 09/01/2018 Ha X Van 0 1745.00 ❑ 18350 09/01/2018 Henry Ho 0 746.00 ❑ 18351 09/01/2018 Henry Wong ® 1644.00 ❑ 18352 09/01/2018 Heritage Park Villas LP ® 12690.00 ❑ 18353 09/01/2018 Hilbert Properties 11 ® 759.00 ❑ 18354 09/01/2018 Hui Chuan Wang ® 3345.00 0 18355 09/01/2018 HUY VU ® 789.00 ❑ 18356 09/01/2018 Isabel R Sanchez ® 1034.00 ❑ 18357 09/01/2018 Jaime Barcena ® 786.00 ❑ 18358 09/01/2018 James or Barbara Fox ® 742.00 ❑ 18359 09/01/2018 JBMW Investment, LLC ® 669.00 0 18360 09/01/2018 Jeff Ma ® 677.00 0 HAPPY Software Page 2 09/24/2018 8:48:12 AM ❑ 18361 09/01/2018 Jesse S. Gonzalez ® 742.00 ❑ 18362 09/01/2018 Jianhong Zhen ® 546.00 ❑ 18363 09/01/2018 Jim & Nancy Bailey ® 603.00 ❑ 18364 09/01/2018 Jocelyn Jae Jhong ® 2089.00 0 18365 09/01/2018 Joe Clark ® 2303.00 ❑ 18366 09/01/2018 John Nguyen ® 533.00 ❑ 18367 09/01/2018 John W. Ruwitch and Anh Lam Truong ® 764.00 ❑ 18368 09/01/2018 John Young ® 520.00 ❑ 18369 09/01/2018 Jose Baudelio Delgado ® 791.00 ❑ 18370 09/01/2018 Joseph H. Garcia ® 2922.00 ❑ 18371 09/01/2018 Joseph M. Kwok ® 1836.00 ❑ 18372 09/01/2018 Joseph Pham ® 815.00 ❑ 18373 09/01/2018 Joseph T. Tung ® 964.00 ❑ 18374 09/01/2018 Juan Alvarado ® 431.00 ❑ 18375 09/01/2018 Kan Investments LTD, LLC ® 554.00 ❑ 18376 09/01/2018 Karen Lin ® 110.00 0 18377 09/01/2018 Kim Chau ® 753.00 ❑ 18378 09/01/2018 Kimberly Nguyen ® 776.00 ❑ 18379 09/01/2018 Kimberly U Dao ® 368.00 ❑ 18380 09/01/2018 Kin Wai Wong ® 895.00 ❑ 18381 09/01/2018 Kwan Chiang ® 612.00 ❑ 18382 09/01/2018 Ky Tran ® 1189.00 ❑ 18383 09/01/2018 LAI MING LEUNG ® 549.00 ❑ 18384 09/01/2018 Lambert Lam ® 1256.00 ❑ 18385 09/01/2018 Lan Hua Mi Ku ® 813.00 ❑ 18386 09/01/2018 Lark Ellen Village ® 6457.00 ❑ 18387 09/01/2018 Larry Chow ® 3301.00 ❑ 18388 09/01/2018 Larry Mimms ® 1067.00 ❑ 18389 09/01/2018 Larry Pratt or Doreen E. Ewing ® 1568.00 ❑ 18390 09/01/2018 LAT Investments, LLC ® 2182.00 ❑ 18391 09/01/2018 Lawrence and/or Lorraine Scimeca ® 1412.00 ❑ 18392 09/01/2018 LEFA Trust ® 766.00 ❑ 18393 09/01/2018 Leslie K Ng ® 851.00 ❑ 18394 09/01/2018 Lien Diep ® 1087.00 ❑ 18395 09/01/2018 Linda Man ® 790.00 ❑ 18396 09/01/2018 Lois J Gaston 1357.00 ❑ 18397 09/01/2018 Louis Tong ® 1083.00 ❑ 18398 09/01/2018 Lourdes Vela ® 2687.00 ❑ 18399 09/01/2018 Luan Trong Hoang ® 668.00 ❑ 18400 09/01/2018 Lucena A Ewing ® 2216.00 ❑ 18401 09/01/2018 Lucille Fulmer ® 805.00 ❑ 18402 09/01/2018 Mack E Titus ® 532.00 ❑ 18403 09/01/2018 Malcolm Oso ® 543.00 ❑ 18404 09/01/2018 Mallorca Apartments, LTD ® 886.00 ❑ 18405 09/01/2018 Man Sze Ma ® 1034.00 ❑ 18406 09/01/2018 Maria Luisa Fernandez ® 74.00 0 HAPPY Software Page 3 09/24/2018 8:48:12 AM ❑ 18407 09/01/2018 Maria Luz Rodriguez ® 996.00 ❑ 18408 09/01/2018 Marina Alvarez ® 606.00 ❑ 18409 09/01/2018 Mark T. Fernandez ® 744.00 ❑ 18410 09/01/2018 Mary L Haynes ® 996.00 ❑ 18411 09/01/2018 Mayra Ortega ® 995.00 ❑ 18412 09/01/2018 Melody (Muoi) Dao ® 1230.00 ❑ 18413 09/01/2018 Michael H Phuong ® 1328.00 ❑ 18414 09/01/2018 Michael I. or Ling Brooks ® 1113.00 ❑ 18415 09/01/2018 Michelle Toliao Fernandez ® 753.00 ❑ 18416 09/01/2018 Minh A Nguyen ® 634.00 ❑ 18417 09/01/2018 Mohamad Tavakkoli ® 2782.00 ❑ 18418 09/01/2018 Moller Property Management ® 848.00 ❑ 18419 09/01/2018 Monica Alber ® 919,00 ❑ 18420 09/01/2018 Monrovia 612, LP ® 8905.00 ❑ 18421 09/01/2018 Monrovia Heritage Park LP ® 16394.00 ❑ 18422 09/01/2018 Monrovia Heritage Park LP ® 2095.00 ❑ 18423 09/01/2018 Mousa Boushaaya ® 885,00 ❑ 18424 09/01/2018 Nancy H Shen ® 781.00 ❑ 18425 09/01/2018 Nomer Lacson ® 971.00 ❑ 18426 09/01/2018 Olie S Johnson ® 885.00 ❑ 18427 09/01/2018 Olive RE Holdings, LLC ® 3326.00 ❑ 18428 09/01/2018 Orange County Housing Authority ® 1449.70 ❑ 18429 09/01/2018 Pacific Towers Senior Apartments - TDF LP ® 3793.00 ❑ 18430 09/01/2018 PAMA IV Properties, LP ® 1782.00 ❑ 18431 09/01/2018 Paramjit S Nijjar ® 2161.00 ❑ 18432 09/01/2018 Paul & Annie W Chau ® 966.00 ❑ 18433 09/01/2018 Paul P Simon ® 815.00 ❑ 18434 09/01/2018 Paul Yan ® 676.00 ❑ 18435 09/01/2018 Paul Yen ® 285.00 ❑ 18436 09/01/2018 Peter R Nasmyth ® 539.00 ❑ 18437 09/01/2018 Philip Tsui ® 633.00 ❑ 18438 09/01/2018 Primrose Villa ® 4435.00 ❑ 18439 09/01/2018 Quoc T. Vo ® 1188.00 ❑ 18440 09/01/2018 Quy Duc Tran ® 950.00 ❑ 18441 09/01/2018 Ralph V. Parra ® 1090.00 ❑ 18442 09/01/2018 Ramiro S. Viramontes Separate Property Trust dated ® 329.00 ❑ 18443 09/01/2018 RAMONA BLVD FAMILY APARTMENTS, L.P. ® 3421.00 ❑ 18444 09/01/2018 Raul Varela Ayala ® 630.00 ❑ 18445 09/01/2018 Richard A DaSylveira ® 817.00 ❑ 18446 09/01/2018 Robert Lawe ® 871,00 ❑ 18447 09/01/2018 Roger Hin Nam Mak ® 8711.00 ❑ 18448 09/01/2018 Roland Wiekamp ® 1269.00 ❑ 18449 09/01/2018 Roman Basin ® 376.00 ❑ 18450 09/01/2018 Ronald & Pamela Layne ® 531.00 ❑ 18451 09/01/2018 Rosa Beltran ® 1184.00 ❑ 18452 09/01/2018 Rosa Lamas-Serratos ® 1704.00 0 HAPPY software Page 4 09/24/2018 8:48:12 AM ❑ 18453 09/01/2018 Rosie Leon ® 786.00 ❑ 18454 09/01/2018 Roy Lam ® 822.00 ❑ 18455 09/01/2018 Ruel Torres ® 276.00 ❑ 18456 09/01/2018 SAE GROUP, LLC ® 1312.00 ❑ 18457 09/01/2018 Sam Gurfinkel ® 1227.00 ❑ 18458 09/01/2018 Sara Romo ® 954.00 ❑ 18459 09/01/2018 Sel Homes LLC ® 6531.00 ❑ 18460 09/01/2018 Sergio Molina ® 921.00 ❑ 18461 09/01/2018 Shiu-Ein Huang ® 285.00 ❑ 18462 09/01/2018 Singing Wood Senior Housing LP ® 1140.00 ❑ 18463 09/01/2018 Siu Fung Mak ® 919.00 ❑ 18464 09/01/2018 Sophia Wong ® 1686.00 ❑ 18465 09/01/2018 Steadfast Cameron Park LP ® 814.00 ❑ 18466 09/01/2018 Steadfast Mccord BHA, LP ® 891.00 ❑ 18467 09/01/2018 Sui Man Mak ® 734.00 ❑ 18468 09/01/2018 T & P Property LLC ® 795.00 ❑ 18469 09/01/2018 T & T Asset Holding, LLC ® 2565.00 ❑ 18470 09/01/2018 Takis Bogris ® 617.00 ❑ 18471 09/01/2018 Tanya H Chen ® 798.00 ❑ 18472 09/01/2018 Thanh M Tang ® 730.00 ❑ 18473 09/01/2018 The Piedrahita Trust "B° ® 1551.00 ❑ 18474 09/01/2018 The Promenade Housing Partners, LP ® 3934.00 ❑ 18475 09/01/2018 Therisa L Tyck ® 891.00 ❑ 18476 09/01/2018 Thomas Pang ® 1162.00 ❑ 18477 09/01/2018 Tinh Van Le ® 440.00 ❑ 18478 09/01/2018 Tom Cinquegrani ® 1092.00 ❑ 18479 09/01/2018 Tom Lee ® 372.00 ❑ 18480 09/01/2018 Tuan Viet Ho ® 1681.00 ❑ 18481 09/01/2018 Up Hill Investment Inc. ® 1227.00 ❑ 18482 09/01/2018 Van T Tran ® 993.00 ❑ 18483 09/01/2018 Velma Alarcon Gandara ® 1262.00 ❑ 18484 09/01/2018 Vijay Gulati ® 2448.00 ❑ 18485 09/01/2018 Villa Olive Oak ® 539.00 ❑ 18486 09/01/2018 Vinh H. Lai ® 885.00 ❑ 18487 09/01/2018 Vinh Hong Lai ® 1685.00 ❑ 18488 09/01/2018 Vintage West Covina ® 10808.00 ❑ 18489 09/01/2018 Virginia Carlson ® 898.00 ❑ 18490 09/01/2018 Wai Keng Tam ® 965.00 ❑ 18491 09/01/2018 West Covina Senior Villas II, LP ® 584.00 ❑ 18492 09/01/2018 West Covina Seniors Villas 1 ® 721.00 ❑ 18493 09/01/2018 William J Rogers ® 801.00 ❑ 18494 09/01/2018 Wilson Apartment Associates L.P. ® 2493.00 ❑ 18495 09/01/2018 Woodside Village Apartments LP ® 6693.00 ❑ 18496 09/01/2018 Xitlalai Sanchez ® 1104.00 0 18497 09/01/2018 Xuan Wang ® 1276.00 ❑ 18498 09/01/2018 Xue Fen Xu ® 1206.00 0 HAPPY software Page 5 09/24/2018 8:48:12 AM ❑ 18499 09/01/2018 Xuyen Thach Han ® 1926.00 ❑ 18500 09/01/2018 Y & H Investment, Inc. ® 1501.00 ❑ 18501 09/01/2018 Zelmira Medina ® 1537.00 ❑ 18502 09/01/2018 Zi Jian Li ® 1686.00 ❑ 18503 09/11/2018 1024 Royal Oaks LP dba Whispering Fountains ® 296.00 ❑ 18504 09/11/2018 Karen M Hollinhurst ® 885.00 ❑ 18505 09/11/2018 Lucena A Ewing ® 187.00 ❑ 18506 09/11/2018 Olive RE Holdings, LLC ® 40.00 ❑ 18507 09/11/2018 Richard A DaSylveira ® 442.00 Total $359,373.70 Average $826.15 Unit Count 428 Average Weighted by Unit Count $836.02 Hard to House Count 3 0 HAPPY software Page 6 09/24/2018 8:48:12 AM ITEM NO. TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance DATE: October 03, 2018 SUBJECT: Treasurer's Report — July 2018 SUMMARY Attached is the Treasurer's Report for the month of July 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for July 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report C"W *F BAL4WW PARK ntEMfMWS.REPORT TA3.a12118 Es Id1fkR:tMENT fNT REST PURCHASE Alilt#Pf1f OAR, tHiR it BbOK wlAi f 4 t i�N RASE, aM 4Ai£ atm i+Fld �i4L �IAi4� o®. 41636 1: fn6aa low aasox ea�s� zabfc" Ww Vaoe$: {ti #" $abs 8(d�43lQ4a¢ �a R�94l * 8ja�ea6 sr"awxaap sxd5'rlaaa t�st� ��t2sfe a1,*001a fS id k9 Iff7f�4ai ata�zcrs �ra�tois �naC�i� Trifsizuts Fud iFS �:$1N: 2d17,'Itr 3139120$ ?#?81bR18 FI��lA9(enc�na�FT+s�tRa�MceEFr�p '{taetear ia�ke3 Vrrltar Hss�1'Age��ti�ia�—�f�essbi`aJF'ITSan�lcaet ilarfes �`�at�es ti�idirt T[�e1r�•Vitas`nr��!q�gb�o!►�`mafur�f�r/F.!w!�hair�aac�Jotutmaclefor:monthof�uly8?uuasevg�aldeposfiih�fr�wr�i8aw�ae madq-�i} df�C_oss� n84+!c� haYesbtuent" Furx4 �f�: CdUr�t:4#R f¢9�6 4"1*. :abZaa�oa.6 Yai3al..Svasia aM6'ftfaaN"itiG Z}A.TfSxS; Ca$!i "alit li►vgrr§i�bs,ieluila�a t(iyrivide as§a.a $ iiiided �t its CntPrefiftsiir+�aAfiiiilalF!#rania1ts& aoosao Ag sap zQQ 3sP4�onq�:ti sa��onao sem, O�f16 ziT; '1,8@9.a6GAA a a�0 t�4858a(►•°8R. StB&XiKi:Ra t �3_ T[�e1r�•Vitas`nr��!q�gb�o!►�`mafur�f�r/F.!w!�hair�aac�Jotutmaclefor:monthof�uly8?uuasevg�aldeposfiih�fr�wr�i8aw�ae madq-�i} df�C_oss� n84+!c� haYesbtuent" Furx4 �f�: CdUr�t:4#R Yai3al..Svasia aM6'ftfaaN"itiG � i3•�..,.+�..r Ca$!i "alit li►vgrr§i�bs,ieluila�a t(iyrivide as§a.a $ iiiided �t its CntPrefiftsiir+�aAfiiiilalF!#rania1ts& T[�e1r�•Vitas`nr��!q�gb�o!►�`mafur�f�r/F.!w!�hair�aac�Jotutmaclefor:monthof�uly8?uuasevg�aldeposfiih�fr�wr�i8aw�ae madq-�i} df�C_oss� n84+!c� haYesbtuent" Furx4 AGENDA BALDWIN PARK CHARITABLE RELIEF FOUNDATION [BPCRF] OCTOBER 3, 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APA GAR SUS TELEFONOS CEL VLARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Board of Directors on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Pdblico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Baldwin Park Charitable Relief Foundation that is distributed less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) BALDWIN PARK CHARITABLE RELIEF FOUNDATION (BPCRF) REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] NEW BUSINESS 1. APPROVE MEETING MINUTES OF THE BALDWIN PARK CHARITABLE RELIEF FOUNDATION It is recommended that the Board of Directors approve the Meeting Minutes of the Regular Meeting of the Baldwin Park Charitable Relief Foundation held on SEPTEMBER 5, 2018. 2. APPROVE RESOLUTION FOR THE PARTICIPATION IN THE NAVIDAD EN EL BARRIO CHRISTMAS CAMPAIGN It is recommended that the Board of Directors approve the Resolution authorizing the Baldwin Park Charitable Relief Foundation to participate in the 2018 Navidad en el Barrio, Inc. Christmas Campaign. 3. PROVIDE DIRECTION TO FILL THE TWO VACANT DIRECTOR POSITIONS Provide direction for selection process to fill the two vacant director positions with a Baldwin Park local business owner and a Baldwin Park resident. ADJOURNMENT CERTIFICATION I, Manuel Carrillo Jr., Secretary of the Baldwin Park Charitable Relief Foundation hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 27th day of September, 2018. Manuel Carrillo Jr. Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila(a1baldwinnark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. I MINUTES BALDWIN PARK CHARITABLE RELIEF FOUNDATION REGULAR MEETING SEPTEMBER 5, 2018, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order at 7:55 p.m. by Mayor Lozano. ROLL CALL PRESENT: Board member Cruz Baca Board member Monica Garcia Board member Ricardo Pacheco Vice Chair Susan Rubio Chair Manuel Lozano PUBLIC COMMUNICATIONS Chairman Lozano opened Public Communications at 7:55 p.m. Seeing no one wishing to speak, Public Communications closed at 7:56 p.m. NEW BUSINESS 1) Approve Meeting of the BPCR, the Board of Directors receive and file BPCRF's Meeting Minutes of the Regular Meeting of the Baldwin Park Charitable Relief Foundation held on February 7, 2018; A motion by Chairman Lozano, seconded by Board Member Pacheco, and carried 5 — 0 to receive and file. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. 2) Approve and file the Baldwin Park Charitable Relief Foundation Annual Financial Report for the fiscal year ended June 30, 2018 A motion by Chairman Lozano, Board Member Baca had a question how we are with funding with the Santa Clothes, requested for Manuel Carrillo to provide an update. Page 1 of 3 Secretary Manuel Carrillo Jr. stated 300 children were served last year and have been receiving donations year round. The goal this year is 350, and we are comfortable that we should be able to serve 350 this year for the Santa Clothes Program. Member Baca thanked Manny for the update and asked which business owner currently served on the committee. Chief Executive Officer Shannon Yauchzee stated that staff would advertise to fill the vacancies and bring back at a future meeting. Council at one time asked to appoint one resident and one business owner and it had been differed. Chair Lozano indicated he would like to keep the current structure with just the City Council on the Board. He would like to bring back for further discussion. Member Baca would like to push for a business representative from the business because a lot of the businesses donate heavily to the foundation. If you had a representative from one of the businesses from the business association it would be a better representation and would make it more rounded. Feels strong and voted for that. Chair Lozano made a motion maintain with current structure with City Council, second by Member Pacheco. Member Baca made a substitute motion to keep per the voted on February 7, 2018, seconded by Member Rubio and carried 4-1. Chair Lozano was advised by legal counsel to be agenized the appointment and structure of the board at the October 3rd Meeting. Secretary Carrillo requested to Approve and file the Baldwin Park Charitable Relief Foundation Annual Financial Report for the fiscal year ended June 30, 2018. Chair Lozano made the motion seconded by Board Member Baca, and carried 5 — 0 to receive and file. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. ADJOURNMENT There being no further business, Chair Lozano made a motion, seconded by Board Member Baca, to adjourn the meeting. The motion carried 5 — 0 to adjourn at 8:00 p.m. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None. ABSENT: None. ABSTAIN: None. Page 2 of 3 ATTEST: Manuel Carrillo Jr., Secretary APPROVED: Manuel Lozano, Chairman Page 3 of 3 BALDWIN PARK CHARITABLE ITEM NO. 02— TO: Honorable Chief Executive Officer and Board Members FROM: Manuel Carrillo Jr., Secretary DATE: October 3, 2018 SUBJECT: ADOPTION OF RESOLUTION WITH THE BOARD OF DIRECTORS FOR NAVIDAD EN EL BARRIO, INC., CHRISTMAS CAMPAIGN ENTITLED, "RESOLUTION OF THE BOARD OF DIRECTORS PROGRAM YEAR 2018" SUMMARY The purpose of this staff report is to request the adoption of Resolution with the Board of Directors of Navidad En El Barrio, Inc., Christmas Campaign to participate in the discounted holiday food basket program to support the Baldwin Park Charitable Relief Foundation Annual Holiday Basket Giveaway. FISCAL IMPACT There is no fiscal impact to the Baldwin Park Charitable Relief Foundation budget. Funding for the food basket program is secured by the Baldwin Park General Fund in the amount of $4,000.00. RECOMMENDATION Staff recommends that the Board of the Baldwin Park Charitable Relief Foundation: 1) Adopt Resolution with the Board of Directors for Navidad En El Barrio, Inc., Christmas Campaign entitled, "RESOLUTION OF THE BOARD OF. DIRECTORS PROGRAM YEAR 2018" and; 2) Authorize the Secretary of the Baldwin Park Charitable Relief Foundation to execute further documents. LEGAL REVIEW The resolution has been reviewed and approved to form. BACKGROUND The Baldwin Park Charitable Relief Foundation participates in the annual holiday food basket program that distributes 400 food baskets to low-income qualifying families and individuals in the City of Baldwin Park who are in need of assistance during the holiday season. The food basket program is a collaborative effort between the Baldwin Park Charitable Relief Foundation, City of Baldwin Park, and the Baldwin Park Unified School District. Canned Food Drive: The canned food drive is sponsored in collaboration with the Baldwin Park Unified School District. Each school participates in the program by organizing a canned food drive at each facility and delivers the collected items for distribution. The canned food is used as a means of providing hundreds of meals to low income families during the holiday season. The City's Recreation and Community Services staff works hard throughout the year to gain additional support to fill each basket with additional goods. Food Baskets: Navidad en el Barrio Inc. through the Christmas Campaign offers 400 food baskets for distribution at a discounted rate on only $5.00 that includes; Randall Farms Chicken, Cheese, Drinks, Rice, Corn Tortillas, Canned Vegetables, Beans, and mixture fresh produce of fruit and vegetables. Supplemental Boxed Materials: The city will be purchasing additional supplemental food at a discount price from D & D Wholesale Distributions Inc. as well as boxes for distribution. In addition, D & D Wholesale Distributions Inc., donates fresh food to supplement the content on the food baskets. Volunteers: The assembly of the food baskets and distribution is coordinated with community volunteers. Guidelines: The food basket holiday program is scheduled for Saturday, December 15, 2018.. Interested applicant are required to submit a Food Basket Application prior to the December 6, 2018 deadline. Applicants must be Baldwin Park residents and provide proof of income and residency in order to qualify for the program and submit copies of the following income and residency requirements. 1. Must Meet Income Limits: ❑ 1 person $48,650 and under ❑ 2 persons $55,600 and under ❑ 3 persons $62,550 and under ❑ 4 personas $69,450 and under ❑ 5 persons $75,050 and under ❑ 6 persons $80,600 and under ❑ 7 persons $86,150 and under ❑ 8 personas $91,700 and under: 2. Proof of Residence: (only one) ❑ Consular Identification Card ❑ California I.D. ❑ California Driver's License ❑ Recent Utility Bill (within 3 months) 3. Proof of Income: (only one) ❑ 2017 Income Tax Returns ❑ SSI ❑ Medi Cal ❑ W.I.C. ❑ Two (2) most recent check stubs ❑ Unemployment ❑ Disability ❑ Food Stamps/AFDC Letter ❑ Verification for Free/Reduce Lunch ALTERNATIVES The alternative is not to adopt the resolution. ATTACHMENTS Resolution of the Board of Directors Program Year 2018. NAVIDAD EN EI. BARRIO® RESOLUTION of the Board of Directors Program Year 2018 AGENCY NAME Baldwin Park Charitable Relief Foundation NO. OF BASKETS 400 The Board of Directors of the Baldwin Park Charitable Relief Foundation will be participating in the Navidad En El Barrio, Inc., Christmas Campaign; the board authorizes the corporation to execute the Navidad En El Barrio 2018 Agency Agreement; and to certify to Navidad En El Barrio, Inc. that if any agency staff or board member is a staff or board member of Navidad En El Barrio, Inc., that person is N/A. On a motion duly made, recorded and unanimously carried, the following resolution was adopted: RESOLVED, that the Baldwin Park Charitable Relief Foundation (name of agency) Is authorized to participate in the 2018 Navidad En El Barrio, Inc., Christmas campaign; and that the corporation may execute the Navidad En El Barrio 2018 Agency Resolution Agreement. CERTIFICATE OF SECRETARY I certify that I am duly elected Secretary of the Board of Directors of the Baldwin Park Charitable Relief Foundation, a California non-profit corporation and that the above Board Resolution was passed by unanimous vote of the Board of Directors on October 3, 2018. Executed on October 3, 2018, at Baldwin Park, CA. Signed Board Secretary A Navidad En El Barrio Document ITEM NO. STAFF REPORT TO: Honorable Chief Executive Officer and Board Members FROM: Manuel Carrillo Jr., Secretary DATE: October 3, 2018 SUBJECT: CONSIDERATION OF APPOINTMENT TO THE BALDWIN PARK CHARITABLE RELIEF FOUNDATION BOARD OF DIRECTORS SUMMARY The purpose of this staff report is to consider the appointment to the Baldwin Park Charitable Relief Foundation Board of Directors. FISCAL IMPACT There is no fiscal impact to the Baldwin Park Charitable Relief Foundation budget. RECOMMENDATION Staff recommends that the Board of the Baldwin Park Charitable Relief Foundation: 1) Provide direction on how to proceed with the organizational structure of the Baldwin Park Charitable Relief Foundation official recruitment and appointment process; and LEGAL REVIEW The City Attorney has reviewed and approved to form. BACKGROUND At their February 7, 2018 Baldwin Park Charitable Relief Foundation board meeting a motion by board member Baca was made to appoint a business owner to the committee, seconded by Chairman Lozano. At their September 5, 2018 Baldwin Park Charitable Relief Foundation board meeting, board member Baca requested an update on the appointment of the business owner and resident to the board of directors. Chairman Lozano proposed for the current organizational structure to continue with the existing board members. In accordance with the Baldwin Park Charitable Relief Foundation bylaws, it indicates that the organizational structure of the Baldwin Park Charitable Relief Foundation will be comprised of the following: (A) Five (5) City Council members as the Board of Directors; (B) Two (2) additional directors from the community, one (1) being a resident of the City of Baldwin Park and one (1) being the owner of a business located in the City of Baldwin Park, appointed by the City Council Members/Board of Directors; (C) The City's Chief Executive Officer (CEO) shall act as CEO/President; (D) The City's Accounting Manager shall act as Chief Financial Officer; (E) The City's Recreation and Community Services Director shall act as Secretary. ALTERNATIVES The alternative is to maintain the current organizational structure of the Baldwin Park Charitable Relief Foundation Board of Directors. ATTACHMENTS None.