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HomeMy WebLinkAbout2018 10 17NOTICE AND CALL OFA SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, OCTOBER 17, 2018 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: October 11, 2018 Al( Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on October 17, 2018. 00, Alejandra Avila City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and OCTOBER 17, 2018 i �at�on 5:30 PM CITY HALL — 3rd Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 I-II U B, O F/ •'�► anew i SAN,GA, IR I E L 01 " tt:D JANE Manuel Lozano - Mayor Ricardo Pacheco - Mayor Pro Tem Cruz Baca - Council member Monica Garcia - Council member Susan Rubio - Council member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado en esta agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al or any of its Agencies, you may do so during the Concilio o alguna de sus Agencias, podra hacerlo PUBLIC COMMUNICATIONS period noted on durante el periodo de Comentarios del Publico the agenda. Each person is allowed three (3) (Public Communications) anunciado en la agenda. A minutes speaking time. A Spanish-speaking cada persona se le permite hablar por tres (3) interpreter is available for your convenience. minutos. Hay un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en alg(jn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Didgir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximal. (Codigo de Gobierno §54954.21 RECESS TO CLOSED SESSION 1. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: Baldwin Park City Employees Association (CEA) Service Employee International Union (SEIU) 2. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: Negotiating Parties 4145 Puente Avenue (CAN 17-01) City of Baldwin Park and Edward Avakyan, Jenome Research B. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Lih Ping Henry Liou, Baldwin Park TALE Corp. C. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. D. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17-07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. E. Property: 5117 Calmview Avenue (CAN 17-08) Negotiating Parties: City of Baldwin Park and Victor Chevez and Helen Chau, Casa Verde Group F. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park G. Property: 14837 & 14841 Ramona Boulevard (CAN 17-10) Negotiating Parties: City of Baldwin Park and Phil Reyes, and Alexis Reyes, Organic Management Solutions, LLC. H. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP I. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. J. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group K. Property: 5157 Azusa Canyon Road (CAN 17-17) Negotiating Parties: City of Baldwin Park and Mike Sandoval and Ed Barraza, Elite Green Cultivators L. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. M. Property: 13450 Brooks Drive, Unit A & C (CAN 17-27) Negotiating Parties: City of Baldwin Park and Jonathan Yuan Kai Lee, Jefferson Liou, and Jerrell Austin Shepp, Cloud Control, Inc. N. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. O. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. 3. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale Case No. BS163400 Case Name: Hadsell v. City of Baldwin Park Case No. BC548602 4. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting on October 17, 2018. Alejandra Avila City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or e-mail aavilaabaldwinnark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) /=� BALDWIN PARK CITY COUNCIL REGULAR MEETING OCTOBER 17, 2018 7:00 PM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Manuel Lozano Ricardo Pacheco Cruz Baca Monica Garcia Susan Rubio - Mayor - Mayor Pro Tem - Council Member - Council Member - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. lief, vvrrtlen publlr r , (r'd rk"rinng lea al�sa� f()r vary (.)pen sh' n ()[ (-F„g uk")rrnr r ling ()[ c ll�C(') fnCil r`i;=,lrrF,Auted lc) s atf”' C(')ursCiI , /")OUr a'nee n g wall be, [(,)r-pub11 In,srf,ectl(.an at �,Ilf' 1laall in lt�srs �;Il„� �,lrs� rt'ess office at 14403 1 , l I aa,Aflr, Avenue, 3rd 1 loor during norn"I al 1,, ussAirrsWti s t�aours (fEwlrriaa aa� CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Cruz Baca, Monica Garcia, Susan Rubio, Mayor Pro Tem Ricardo Pacheco and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS This is to announce, as required by Government Code section 54952.3, members of the City Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATION • Introduction of new staff, Community Development Director Benjamin Martinez and City Planner Ron Garcia PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. Warrants and Demands Staff recommends that Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report — August 2018 Staff recommends that Council receive and file the Treasurer's Report: City Council Agenda Page 2 3. Meeting Minutes Staff recommends that Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special and Regular City Council Meetings held on October 3, 2018. 4. Ratification of an Employment Agreement with Ron Garcia, City Planner Staff recommends City Council ratify the employment agreement with Ronald R. Garcia, Jr. for employment as the City Planner, and authorize its execution by the Mayor 5. Approval of Employment Agreement with Benjamin Martinez for the Position of Community Development Director It is recommended that the City Council approve the agreement with Benjamin Martinez for the position of Community Development Director (CDD) and direct the Mayor and City Clerk to execute it. 6. Approve the Inclusion of a Seven Sept Salary Range for the Human Resources Analyst I, and Adopt and Ratify the Resolution Updating the Salary Adjustments to the Comprehensive City of Baldwin Park Pay Schedule in accordance with CalPERS Guidelines Staff recommends that the Council approve, ratify and adopt: 1. Resolution No. 2018-296 to approve the Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments of the Human Resources Analyst I position, effective October 17, 2018; and 2. Authorize the Finance Director to complete the budget amendments and appropriations and make any necessary adjustments. 7. Nomination for Water Quality Authority (WQA) Board Member Representing Cities without Pumping Rights Staff recommends the City Council: 1. Nominate and support Valerie Munoz; and 2. Adopt Resolution No. 2018-297 confirming the nomination. 8. Approval of Resolution Entitled, "A Resolution of the City Council of the City of Baldwin Park, County of Los Angeles, State of California, Approving the Submission of a Declaration of a Shelter Crisis Pursuant to SB 850 (Chapter 48, Statutes of 2018 and Government Code § 8698.2) to the Los Angeles Continuum of Care" Staff recommends that Council - 1 . ouncil: 1. Approve the Resolution No. 2018-298 entitled, "A Resolution of the City Council of the City of Baldwin Park, County of Los Angeles, State of California, Approving the Submission of a Declaration of a Shelter Crisis Pursuant to SB 850 (Chapter 48, Statutes of 2018 and Government Code § 8698.2) to the Los Angeles Continuum of Care"; and 2. Authorize the Director of Recreation and Community Services to sign all necessary documents and agreements related to the submission of the Declaration of a Shelter Crisis to the Los Angeles Continuum of Care to further address the homelessness crisis; and City Council Agenda Page 3 3. Authorize staff to collaborate with the Tri -City Cohort Partnership with Cities of EI Monte and South EI Monte for homeless plans implementation and submit a grant in accordance with the Los Angeles County Homeless Initiative and the Home for Good guidelines; and 4. Authorize Staff to individually submit a grant in accordance with the Los Angeles County Homeless Initiative and the Home for Good guidelines. 9. Amendment to the Professional Services Agreement with Evan Brooks and Associates to Manage Bus Planning and Coordination Services for the Commuter Connector Express Line Transit Expansion It is recommended that the City Council: 1. Authorize the Mayor to amend the existing professional services agreement with Evan Brooks Associates (EBA) for services related to Bus Planning and Coordination Services for the Commuter Connector Express Line Project not - to exceed $25,610; and 2. Authorize the Finance Director to appropriate $25,610 from Fund 270 (Grants Fund) for the amendment to the Professional Services Agreement. PUBLIC HEARING 10. A Joint Public Hearing by the City Council of the City of Baldwin Park and the Board of Directors of the Municipal Financing Authority and Approval of Resolution No. 2018-299, "A Resolution of the City Council of the City of Baldwin Park Approving Proceeds to Finance Rail Crossing Safety Improvements at the Pacific, Merced and Foster Avenue and McDevitt Street Crossings from Measure M Revenue Bonds to be Issued by the Baldwin Park Municipal Financing Authority, Approving the Form and Authorizing the Distribution of a Preliminary Official Statement and Approving Related Actions" Staff recommends that the City Council - 1 . ouncil: 1. Hold a Joint Public Hearing and after considering testimony, approve Resolution No. 2018-299 approving proceedings to finance rail crossings safety improvements, approving the form and authorizing execution of an Installment Sale Agreement and a Bond Purchase Agreement and approving the form and authorizing distribution of a Preliminary Official Statement and approving related actions for the issuance of the Measure M Revenue Bonds by the Baldwin Park Municipal Financing Authority (Authority) in an amount not to exceed $7.2 million; and 2. Authorize execution of contracts with Harrell & Company Advisors, LLC, financial advisor and Quint & Thimmig LLP, bond counsel and disclosure counsel, and accept proposal to underwrite the bonds from Ramirez & Co., I nc. City Council Agenda Page 4 CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer's Report — August 2018 Staff recommends that Council receive and file the Treasurer's Report. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Pro Tem Pacheco • Mayor Pro Tem Ricardo Pacheco would like discussion and direction to staff to draft a letter to State representatives for the Mayor and Council's signatures, expressing displeasure in the delays in the construction of the Interstate 10 near Puente. The delays are harming businesses in our already disadvantaged community. Furthermore Caltrans has not been responsive in quickly solving the right of way and landscape problems at this location. Request by CEO Shannon Yauchzee: • CEO Shannon Yauchzee would like to request direction from the City Council to cancel the November 7, 2018 meeting due to the election and cancel the November 21, 2018 meeting due to the Thanksgiving Holiday, and in their place hold a special meeting on Wednesday November 14, 2018 at 5:30 pm and 7:00 pm. ADJOURNMENT CERTIFICATION I, Alejandra Avila, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California, the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of October, 2018. J Alejandra Avila Citv Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at aavila(Er baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 6 ITEM NO. —L TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance IZ ,A-/ DATE: October 17, 2018 SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $525,632.47 and the attached General Warrants Register was $721,667.82 for a total amount of $1,247,300.29. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: The payroll of the City of Baldwin Park consists of check numbers 199738 to 199759. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 9532 to 9795 for the period of September 9, 2018 through September 22, 2018, inclusive; these are presented and hereby ratified in the amount of $525,632.47. 2. General Warrants, including checks from 221303 to 221535 in the amount of $721,667.82 for the period September 24,2018 to October 8, 2018, inclusive; constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. 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C- 'r W N 1p C rl LM a^ M N co 'OrlE O Q C N n C E E m m d a o 0 0 O O O pppp Ln o It O O 'i ko O rn cif 0 �D t0 O OO ',09 a O r :I- Y m N N N N N mO O P d P Ln m m m m m m m .� m o N N N N N N N N N rl m 0 d N W W W Z 7- £ E E oLOU ovi GGGWau�¢ '° +' N 7 Ojj a2i � r2 �� O C C K H O R14 N " v v o of v o oEzOcc000zazzz�� Q z a Q v Q Z z z z 0 0 ¢ LU �AW O O O w J In N W J d W N Z=~Z c LL- Z C Z Z 6~ •� u Z w u O O O 3W ¢ W J to O O O VI R' d d L a o 0 0 O O O pppp Ln o It O O 'i ko O rn cif 0 �D t0 O OO ',09 a O 0 0 0 ati a -i O O .� � O N :I- Y m N N N N N mO O P d Ln m m m m m m m .� m o N N N N N N N N N rl m 0 N N N N N N N N In In 1n N 7 Q 8 Z O$ O O C u o 017119 O ¢■ O C d d d O O d d d O d dv R14 N " v v o of v o r m 0 0 0 0 0 0 0 0� o o m ¢ Ln m m Ln m in vi Ln rn rn M Q z a M N b N I n /0 F 6 a u ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: October 17, 2018 SUBJECT: Treasurer's Report — August 2018 SUMMARY Attached is the Treasurer's Report for the month of August 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for August 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report Exhibit "A" Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 8131/2018 N INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET � p DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -Including General Fund 8: all other Special Revenue Funds 2.00% Varies Varies $ 24,421,830.46 $ 24,421,830.46 $ 24,421,830.48 $ 24,421,830A6 Housing Authority 2.00% Varies Varies 13,415.82 13,416.82 13,415.82 13,415.82 24,436,248.28 24,456,248.28 241136,248.28 24,436,246.28 ..._._................... .. Capital One Bank USA NATL ASSN (MuM43ank Securities, Inc.) 1.15% 9/14/2016 9/14/2018 246,000.00 246,000.00 246,000.00 244,919.15 Wells Fargo Bank NA SIOUX Fells (Multi -Bank Securities, Inc.) 1.16% 911412016 8/14/2018 246,000.00 245,000.00 245,000.00 244,921.60 JP Morgan Chase Bank NA Columbus (Muitl-Bank Securities, Inc. 1.16% 9/16/2016 9/16/2018 246,000.00 246,000.00 245,000.00 244,909.36 Ally Bank Midvale CTF DEP ACT/365 (Multi -Bank Securities, Inc.) 1.15% 9/17/2016 9/17/2018 246,000.00 246,000.00 246,000.00 244,902.00 Citibank National Association (Mutual Securities) 1.80% 1/2512018 1/25/2019 260,000.00 260,000.00 260,000.00 249,796.00 American Express Centurion (Mutual Securities) 1.60% 4112/2017 4/12/2019 250,000.00 260,000.00 260,000.00 249,296.00 Everbank-Jacksonville (Mutual Securities) 1.56% 4116/2017 4118/2019 260,000.00 250,000.00 250,000.00 249,145.00 Goldman Sachs Bk USA NY (Mutual Securities) 2.25% 1/2412018 1/2412020 250,000.00 250,000.00 260,000.00 248,886.00 Sallie Mae Sk SILT Lake City UT (Mutual Securities) 2.25% 1/2412018 1/24/2020 260,000.00 260,000.00 260,000.00 248,885.00 Safra National Bank New York (Cantella) 2.00% 4/16/2018 4M5/2019 250,000.00 250,000.00 260,000.00 249,830.00 Morgan Stanley Bank N A Utah (Cardella) 2.64% 411912018 412012020 260,000.00 250,000.00 260,000.00 249,932.60 2,730,000.00 2,730,000.00 2,730,000.00 2,726,379.60 US Treasury Bill (UBS) 2.07% 312912018 3/28/2019 1,000,000.00 11000,000.00 1,000,000.00 987,520.00 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies (0.00) (0.00) 10.00) (0.00) Fiscal Agent Funds - Successor Agency (Trusl/Debt Service Func Varies Varies Varies 1,865,169.03 1,865,169.03 1,866,189.03 1,865,169.03 1,866,169.03 1,865,169.03 1,865,169.03 1,866,169.03 S 50,030,416.31 $ 5030,415.31 0 ; 30,015,314.81 Total Investments $ 30,030,416.31 Cash with Bank of the Wast City Checking 2,162,397.64 Money Market Plus 132,430A5 City Miscellaneous Cash 61,123.76 Successor Agency 580,465.96 Housing Authority 333,341.30 Financing Authority 1,719.08 Investment Brokerage 14.143.20 Total Cash with Bank of the Wast 3.308.621.32 Total Cash and Investments 5 3 6. 36.63 Schedule of Cash and Investments Includes city-wide assets as Included in the Comprehensive Annual Financial Report. • There was no Investment maturity/purchase transactions made for the month of August 2018 and several depositslwithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ITEM NO. STAFF REPORT 00%`yry�'I' TO: Honorable Mayor and Members of the City Council E� 0 FROM: Lourdes Morales, Chief Deputy City Clerk` 5AN� REL 2,\ A E ` ^q.� DATE: October 17, 2018 O �40JAW SUBJECT: Meeting Minutes SUMMARY The City Council held a Special and Regular City Council Meeting on October 3, 2018. 3 RECOMMENDATION Staff recommends that the City Council approve meeting minutes for the following City Council Meetings: Special Meeting of October 3, 2018 Regular Meeting of October 3, 2018 FISCAL IMPACT There is no fiscal impact associated with this item. BACKGROUND Not applicable ALTERNATIVES Not applicable LEGAL REVIEW This report does not require legal review. ATTACHMENTS 1. Special Meeting Minutes of October 3, 2018 2. Regular Meeting Minutes of October 3, 2018 Attachment "1" Special Meeting Minutes MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING OCTOBER 3,2018,6:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 CALL TO ORDER The meeting was called to order at 5:35 p.m. by Mayor Lozano. ROLL CALL PRESENT: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Manuel Lozano ABSENT: Mayor Pro Tem Ricardo Pacheco PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 5:35 p.m. Seeing no one wishing to speak, Public Communications closed at 5:26.p.m. The City Council recessed into closed session at 5:36 p.m. and did not reconvene into open session. RECESS TO CLOSED SESSION 1. Public Employee Appointment Pursuant to Government Code Section 54957: Title of Position: Community Development Director OPEN SESSION 1. DISCUSSION REGARDING MEDICAL CANNABIS Presentation by City Attorney Robert Tafoya RECESS TO CLOSED SESSION 2. Public Employee Appointment Pursuant to Government Code Section 54957: Special Meeting of 10/3/18 Page 1 of 4 Title of Position: Community Development Director OPEN SESSION/STUDY SESSION 3. Baker + Associates Public Art Advisory Baldwin Park Digital Marquee Presentation RECESS TO CLOSED SESSION 4. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representatives: Shannon Yauchzee, Chief Executive Officer, and Robert Tafoya, City Attorney Employee Organizations: Baldwin Park City Employees Association (CEA) 5. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4145 Puente Avenue (CAN 17-01) Negotiating Parties: City of Baldwin Park and Edward Avakyan, Jenome Research B. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Lih Ping Henry Liou, Baldwin Park TALE Corp. C. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. D. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17- 07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. E. Property: 5117 Calmview Avenue (CAN 17-08) Negotiating Parties: City of Baldwin Park and Victor Chevez and Helen Chau, Casa Verde Group F. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park G. Property: 14837 & 14841 Ramona Boulevard (CAN 17-10) Negotiating Parties: City of Baldwin Park and Phil Reyes, and Alexis Reyes, Organic Management Solutions, LLC. Special Meeting of 10/3/18 Page 2 of 4 H. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. J. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group K. Property: 5157 Azusa Canyon Road (CAN 17-17) Negotiating Parties: City of Baldwin Park and Mike Sandoval and Ed Barraza, Elite Green Cultivators L. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. M. Property: 13450 Brooks Drive, Unit A & C (CAN 17-27) Negotiating Parties: City of Baldwin Park and Jonathan Yuan Kai Lee, Jefferson Liou, and Jerrell Austin Shepp, Cloud Control, Inc. N. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. O. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. 6. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: City of Baldwin Park v. City of Irwindale Case No. BS163400 Case Name: Hadsell v. City of Baldwin Park Case No. BC548602 7. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Five (5) Special Meeting of 10/3/18 Page 3 of 4 ADJOURNMENT There being no further business, motion was made by Mayor Lozano, seconded by Council Member Baca, to adjourn the -meeting at 7:15 p.m. REPORT ON CLOSED SESSION* Mayor Lozano reported out of Closed Session that no reported action was taken. Mayor ATTEST: City Clerk ".1102061TAG Special Meeting of 10/3/18 Page 4 of 4 Attachment "2" Regular Meeting Minutes MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING OCTOBER 3, 2018, 7:00 P.M. COUNCIL CHAMBER -14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:15 p.m. INVOCATION The invocation was provided by Pastor Jackson and Dr. Flores. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Cruz Baca Council Member Monica Garcia Council Member Susan Rubio Mayor Manuel Lozano MEMBERS ABSENT: Mayor Pro Tem Pacheco The City Council unanimously excused Mayor Pro Tem Pacheco's absence. REPORT ON CLOSED SESSION Mayor Lozano reported out of Closed Session that no reportable action was taken. ANNOUNCEMENTS Council Member Baca requested the meeting be adjourned in memory of Isadore Berolla and thanked Pastor Jackson for attending their memorial service. Council Member Rubio also requested the meeting be adjourned in memory of Anita Santarina's memory. PROCLAMATIONS. COMMENDATIONS & PRESENTATIONS • Dwarfism Awareness Month Council Member Rubio introduced the Proclamation in honor of dwarfism month. Actor and President of the Little People of America Mark Povinelli received the proclamation and thanked the City of Baldwin Park for their recognition. • City of Baldwin Park's Platinum Level Achievement in Southern California Edison's Local Government Energy Leader Program Presentation by Southern California Edison Local Public Affairs Representative Sal Ramirez and Christian Cruz Christian Cruz Representative from SCE provided a power point presentation and presented the City Council and staff with the award. Council Member Baca inquired how the City was selected as energy efficient. Christian Cruz stated that the cities collect credits based on retrofits and upgrades and each tier provided various advantages. Chief Executive Officer Shannon Yauchzee stated the City of Baldwin Park was the 6th city in the San Gabriel Valley to reach this goal • Breast Cancer Awareness Month Council Member Garcia introduced the proclamation for breast cancer awareness month and was accepted by Community Service Officer Cynthia Espinoza. Chief of Police Mike Taylor stated they Domestic Violence Awareness Council Member Rubio introduced the Proclamation in honor of domestic violence awareness month. The City Council presented the proclamation to Ana Estevez in memory of her son and in support of her efforts to enforce more stringent statutory regulations for children's safety through Piqui's Resolution. Council Member Baca requested Puqui's name be placed on the Walnut Creek Park. Council Member Garcia commented on the efforts of the Baldwin Park Police for services offered to victims of domestic violence. Chief of Police Mike Taylor commented on the susseccful Coffee with the Cops event and invited the community to attend the Police Department's annual Halloween event on October 25tH Council Member Rubio commented on AB 3129 and AB 2526 which regulates gun laws. Regular Meeting of 10/3/18 Page 2 of 8 Mayor Lozano announced item No. 8 pertaining to the Public Hearing would not be considered during tonight's Council Meeting. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:35 p.m. and noted that each speaker was permitted a total of three (3) minutes to speak. Teresa Renteria, Julie Reya, Beatriz Cordoba, and Noreen Eibner spoke in opposition of Planned Parenthood clinics in the City of Baldwin Park. Mr. Rios commented on red side curb paint for buses and spoke in opposition to Item No. 5 pertaining to the Finance Director's pay increase. Christina Cardenas, Project Manager with Evans Brooks Associates shared an update on the transit project and invited the City Council to the ribbon cutting ceremony of the new trolley and route on October 27. Christina Larios Library Manager provided updates on upcoming events. Council Member Baca excused herself from the City Council meeting at 8:05 p.m. A speaker spoke in reference to a family trust. Mr. Luna spoke on properties owned by the Mayor, the safety at Barnes Park and the lack of supplies from the Police Department. Beatriz Cordoba thanked staff for their efforts with the forum with Gavin Newsom and invited the public to attend a City Council forum on October 10 at 6:30 p.m. Glen Garcia requested the City Council and Planning Commission reconsider the regulations for special circumstances. Seeing no others wishing to speak, Public Communications closed at 8:26 p.m. Mayor Lozano made comments regarding the freedom of speech and clarified a few comments made by the public. Council Member Rubio thanked LA Voice, Police Officers, and staff for their efforts in hosting Gavin Newsom. Council Member Monica Garcia requested CEO Shannon Yauchzee speak on the landscape and lighting districts. Mr. Yauchzee clarified that the city was required to hold a public hearing due to the annual increase caused from Prop 218. Regular Meeting of 10/3/18 Page 3 of 8 SUBSEQUENT NEED ITEM Council Member Garcia stepped down from the Dias at 8:37 p.m. Mayor Lozano recessed the meeting at 8:37 p.m. The City Council reconvened the City Council Meeting at 8:39 p.m. City Attorney Robert Tafoya provided the basis for the subsequent need item requested by Bulleting Displays to extend their agreement until June 30, 2019 explaining Assembly Bill 3168 related to landscaping areas and was approved after the posting of the agenda. MOTION: It was moved by Mayor Lozano, seconded by Council Member Rubio to add the requested subsequent need item onto the agenda. Motion carried by the following vote: ROLL CALL: AYES: Garcia, Lozano, Rubio NOES: None ABSENT: Baca, Pacheco ABSTAIN: None C-1. CONSIDERATION OF AN EXTENSION TO THE BULLETIN DISPLAYS DEVELOPMENT AGREEMENT Bulleting Displays is requesting an extension to their City Agreement until June 30, 2019. MOTION: It was moved by Council Member Garcia to deny the request to extend the agreement. Motion died due to a lack of a second. MOTION: It was moved by Council Member Rubio, seconded by Mayor Pro Tem Lozano to approve the extension requested by Bulletin Displays. Motion carried by the following vote: ROLL CALL: AYES: Lozano and Rubio NOES: Garcia ABSENT: Baca, Pacheco ABSTAIN: None Item was approved by a 2-1 majority vote. Regular Meeting of 10/3/18 Page 4 of 8 CONSENT CALENDAR All items listed under the consent calendar are considered to be routine business by the City Council and were approved with one motion. MOTION: It was moved by Mayor Lozano, seconded by Council Member Rubio to approve the Consent Calendar. Motion carried by the following vote: ROLL CALL: AYES: Garcia, Lozano, Rubio NOES: None ABSENT: Baca, Pacheco ABSTAIN: None 1. WARRANTS AND DEMANDS The City Council ratified the attached Warrants and Demands Register. 2. TREASURER'S REPORT —JULY 2018 The City Council received and filed the Treasurer's Report. 3. APPROVAL OF MEETING MINUTES The City Council received and filed: A. Meeting Minutes of the Special City Council Meetings held on September 4, 2018. B. Meeting Minutes of the Special and Regular City Council Meetings held on September 5, 2018. 4. SECOND READING OF ORDINANCE NO. 1429 ENTITLED: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BECKER BOARDS SMALL, LLC FOR THE APPROVAL OF A NEW DIGITAL BILLBOARD STRUCTURE AT THE REAL PROPERTY LOCATED AT 13100 BROOKS DRIVE ALONG THE 1-605 FREEWAY WITHIN THE CITY OF BALDWIN PARK The City Council waived reading and adopted Ordinance No. 1429, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE CITY OF BALDWIN PARK TO ENTER INTO A DEVELOPMENT AGREEMENT WITH BECKER BOARDS SMALL, LLC FOR THE APPROVAL OF A NEW DIGITAL BILLBOARD STRUCTURE AT THE REAL PROPERTY LOCATED AT 13100 BROOKS DRIVE ALONG THE 1-605 FREEWAY WITHIN THE CITY OF BALDWIN PARK". 5. APPROVAL OF AN AMENDMENT TO THE EMPLOYMENT AGREEMENT WITH ROSE TAM OF THE FINANCE DEPARTMENT AND APPROVE SALARY ADJUSTMENTS AND UPDATES TO THE COMPREHENSIVE CITY OF BALDWIN PARK PAY SCHEDULE FOR THE DIRECTOR OF FINANCE IN ACCORDANCE WITH CALIPERS GUIDELINES The City Council approved, ratified and adopted: 1. Resolution No. 2018-289 to amend the Agreement between the City of Baldwin Park and Rose Tam; and 2. Resolution No. 2018-290 to approve the Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments of the Regular Meeting of 10/3/18 Page 5 of 8 Finance Director position, retroactive to March 20, 2018; and 3. Resolution No. 2018-291 to approve the updated Comprehensive City of Baldwin Park Pay Schedule reflecting a five step compensation plan in accordance with BPPA Memorandum of Understanding, effective March 25, 2018; and 4. Resolution No. 2018 —292 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments for the Public Works Director, effective June 20, 2018; and 5. Resolution No. 2018 —293 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the cost of living adjustments, effective July 1, 2018; and 6. Resolution No. 2018-294 to approve the updated Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments for the Human Resources Analyst II, effective July 23, 2018. 6. APPROVE AGREEMENT WITH THE LOST ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY AND THE CITY OF BALDWIN PARK OF COST-SHARING FOR THE INSTALLATION OF MONITORING EQUIPMENT AND MONITORING PURSUANT TO THE HARBOR TOXINS POLLUTANT TMDL The City Council: 1. Approved the Cost Sharing Agreement between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) and the City of Baldwin Park for the Installation of Monitoring Equipment and Monitoring pursuant to the Harbor Toxic Pollutant TMDL; and, 2. Authorized the Mayor and City Clerk to execute the Agreement for the Cost Sharing Agreement; and, 3. Authorized the Public Works Director to execute necessary documents; and, 4. Authorized the Finance Director to make necessary budget adjustments to allow payments as approved for FY 2018-2019 thru June 30, 2023. 7. AWARD OF BID FOR CITY PROJECT NO. 2018-0266 BROOKS DRIVE AND SPRING STREET RECONSTRUCTION PROJECT The City Council: 1. Approved and awarded the contract to All American Asphalt of Corona, CA in the amount of $331,700.00; and 2. Authorized the Mayor and City Clerk to execute the contract for City Project No. 2018-0266 — Brooks Drive and Spring Street Reconstruction Project; and 3. Authorized the Director of Finance to Appropriate $61,523.00 from Fund #256- SB1 Road Repair and Accountability to Acct. No. 256-50- 520-58100-15704. Regular Meeting of 10/3/18 Page 6 of 8 CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed under the consent calendar are considered to be routine business by the City Council and were approved with one motion. MOTION: It was moved by Mayor Lozano, seconded by Council Member Garcia to approve the Consent Calendar. Motion carried by the following vote: ROLL CALL: AYES: Garcia, Lozano, Rubio NOES: None ABSENT: Baca, Pacheco ABSTAIN: None SA -1 SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK WARRANTS AND DEMANDS The City Council ratified the attached Warrants and Demands Register. SA -2 SUCCESSOR AGENCY TO THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF BALDWIN PARK WARRANTS TREASURER'S REPORT — JULY 2018 The City Council received and filed the Treasurer's Report. PUBLIC HEARING 8. ZONING CODE AMENDMENT NO. AZC-186, AN AMENDMENT TO THE CITY OF BALDWIN PARK MUNICIPAL CODE CHAPTER 153 SECTION 153.040.020, 153. Staff recommends that the City Council: 1) Introduce for first reading, by title only and waive further reading, Ordinance 1430, entitled, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA AMENDING THE BALDWIN PARK MUNICIPAL CODE, TITLE XV, LAND USAGE, CHAPTER, 153, ZONING CODE, SECTIONS 153.040.020, 153.153.120.350, AND 153.150.100, AND 153.220.050 RELATING TO ACCESSORY DWELLING UNITS — ZONING CODE AMENDMENT CASE NUMBER AZC 186. This item was pulled from the agenda by Mayor Lozano for further review from the Planning Commission. Regular Meeting of 10/3/18 Page 7 of 8 ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Council Member Garcia, to adjourn the meeting at 8:44 p.m. Mayor ATTEST: Manuel Lozano, Mayor Alejandra Avila, City Clerk APPROVED: Regular Meeting of 10/3/18 Page 8 of 8 STAFF REPORT TO: FROM: DATE: ITEM NO. Honorable Mayor and Members of the City Council Shannon Yauchzee, Chief Executive Officer Laura Thomas, Human Resources/Risk Manager October 17, 2018 SUBJECT: Ratification of an Employment Agreement with Ron Garcia, City Planner SUMMARY The municipal code gives the CEO the hiring authority over the position of City Planner, however the City Council must ratify the contract. RECOMMENDATION Staff recommends City Council ratify the employment agreement with Ronald R. Garcia, Jr. for employment as the City Planner, and authorize its execution by the Mayor. FISCAL IMPACT There is a saving to the General Fund as this position is being filled at a lower step than the previous incumbent. The position is approved in the current budget. BACKGROUND Recently, the position of City Planner became vacant and at that time the Human Resources Division conducted a recruitment. A recruitment and search was conducted including review of qualifications and interviews with qualified candidates. Ron Garcia exceeded all minimum qualifications and was selected as the best qualified for the position. According to the Baldwin Park Municipal Code Section 35.05 this position is an "at -will' employee at the discretion of the CEO, and thus will be under contract. The employment agreement includes provisions for severance pay and benefits consistent with other unclassified managers. The agreement will start the employee at Step 3, or $8,211.39 per month. The agreement is effective upon ratification and specifies a start date of October 29, 2018. LEGAL REVIEW This report and attachment has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS Attachment A — City Planner Employment Agreement Attachment "A" Employment Agreement AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Baldwin Park, a general law city (hereinafter "City") and Ronald R. Garcia Jr., an individual (hereinafter "Employee"). Section 1. Duties 1. City agrees to employ Employee as the City Planner with the responsibility of operating, supervising and managing the Planning Division under the direction of the Community Development Director and Chief Executive Officer. 2. The Employee shall perform other related and necessary duties as required by law and designated by the Community Development Director and Chief Executive Officer. 4. The Community Development Director and Chief Executive Officer shall establish performance goals and objectives to be met by the Employee as City Planner for each year of this agreement. Said objectives shall be established as part of the evaluation process. The Community Development Director and Chief Executive Officer agrees to conduct a performance evaluation after twelve (12) months from the date of employment, and also upon each annual anniversary date of employment. The evaluation shall be conducted in accordance with specific criteria jointly developed and finalized by the Community Development Director, Chief Executive Officer and Employee. The Chief Executive Officer, based upon said evaluation, may award a salary step increase to Employee. Salary increases may be by amendment to this contract or by Resolution of the City Council. 5. Employee shall satisfactorily perform the duties of City Planner with a high degree of professionalism and shall work the schedule necessary to ensure completion of performance. Employee shall generally report to work during normal business hours except during approved leave. Employee shall not conduct any outside business, or consulting business, except that employee may engage in occasional professional teaching or related duties subject to approval of the Chief Executive Officer, which approval shall not be unreasonably withheld. 6. Employee hereby agrees to perform faithfully and to the best of their abilities all the duties pertaining to the office of City Planner as may be required by the laws of the City of Baldwin Park and the State of California relating to municipal corporations, and the rules and regulations of the City of Baldwin Park, which are now in force or which may be put in force during the term herein stated, and further shall perform such other tasks and duties as may be designated by the Community Development Director and Chief Executive Officer and that the parties hereto agree that said position as City Planner shall be deemed and construed to be a full-time position. Section 2. Terms of Employment The Employee's start date and anniversary date of employment is October 29, 2018, and the terms of this agreement shall commence on that date, and shall continue until terminated as set forth in this Agreement. 2. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Chief Executive Officer to terminate the service of the Employee as an "at -will" Employee. 3. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from this position with City provided Employee gives to City Two Weeks (14 days) written notice prior to the effective date of Employee's resignation, unless the parties otherwise agree. Section 3. Compensation/Benefits 1. Commencing October 29, 2018, the City Planner's initial salary shall be Step 3, or $8,211.39 per month salary schedule as most recently adopted by the City Council. 2. Benefits: The City shall provide to Employee all fringe benefits as are in the most recent Unclassified Manager's Benefits Matrix as approved by the City Council. For the purposes of Vacation accrual only, Employee shall start with 5 years', one day service credit. Section 4. Termination, Waiver and Severance Pay In the event the Chief Executive Officer terminates Employee's employment as City Planner pursuant to this Agreement, and if Employee is not otherwise in breach of the terms of this Agreement, and if Employee executes a written waiver of any and all claims the Employee may have against the City, including but not limited to, a Civil Code Section 1542 waiver, then and only then the City shall pay a lump sum cash payment equal to three (3) months base salary only, with no benefits included in the severance calculation ("Severance Pay") to Employee. Only base salary will be used to calculate the three months' severance. However, the City shall be relieved of its obligation to pay Severance Pay if Employee is terminated for malfeasance in carrying out the duties obligated under this Agreement or if the Employee is convicted of any illegal act involving moral turpitude or personal gain or if Employee refuses to sign a complete waiver releasing the City of any and all claims the Employee may have against the City. Section 5. General Provisions 1. The text herein shall constitute the entire Agreement between the parties. 2. This Agreement shall be effective upon ratification. 3. This Agreement shall only be modified in writing by the parties, except as salary may be modified by time to time by City Council Resolution. City of Baldwin Park, A Municipal Corporation 0 Manual Lozano, Mayor Attest: City Clerk 0 Alejandra Avila SIGNATURE PAGE FOLLOWS Ronald R. Garcia Jr., an Individual Ronald R. Gar ' r. Approved as to Form: City Attorney 1 Robert N. Tafoya STAFF REPORT TO: FROM: DATE: ITEM NO. Honorable Mayor and Members of the City Council Shannon Yauchzee, Chief Executive Officer �V Laura Thomas, Human Resources/Risk Manager October 17, 2018 SUBJECT: Approval of Employment Agreement with Benjamin Martinez for the Position of Community Development Director SUMMARY The attached Agreement for Community Development Director ("Agreement") with Benjamin Martinez is presented for approval by the City Council. RECOMMENDATION It is recommended that the City Council approve the Agreement with Benjamin Martinez for the position of Community Development Director (CDD) and direct the Mayor and City Clerk to execute it. ALTERNATIVES The City Council may choose go back into closed session for additional negotiations. FISCAL IMPACT There is no fiscal impact as the annual salary plus benefits is covered by the currently approved annual fiscal budget. BACKGROUND After going through a recruitment and interview process, the City Council gave the CEO direction to negotiate a contract with Mr. Martinez and bring it back to open session for final action. Mr. Martinez has the qualifications and experience for this position. If approved the contract will be effective October 17, 2018 with a start date of November 5t", 2018. The Agreement sets the annual base pay compensation for the Community Development Director at step 3 of the Salary Range, which is $12,390.24 per month. This salary may be amended by mutual agreement of the parties in writing or by City Council Resolution. The CDD receives the same benefits provided to other City Directors as set forth in the "Executive Employee Benefit Matrix" attached to the Agreement. The Community Development Director is expressly an "At -Will' employee and serves at the pleasure of the City Council. Should the employee be terminated without cause, the Agreement provides for a three-month salary severance pay. Prior to receipt of any severance pay, the employee must sign a waiver of any future claims against the City. LEGAL REVIEW The City Attorney has reviewed the attached Agreement. ATTACHMENTS • Attachment A — Community Development Director Employment Agreement Attachment "A" Employment Agreement AGREEMENT THIS AGREEMENT is made and entered into this day, October 17, 2018, by and between the City of Baldwin Park, a general law city (hereinafter "City") and Benjamin Martinez (hereinafter "Employee"). Section 1. Duties a. City agrees to employ Employee as Director of Community Development with the responsibility to perform all of the usual and customary duties of management and operation of the Community Development Department. Employee shall also work on any such other legally permissible and proper duties and functions the Chief Executive Officer and/or City Council may from time to time assign (collectively, the "Employment Duties"). b. Employee shall satisfactorily perform the Employment Duties with a high degree of professionalism and shall work the schedule needed to ensure accomplishment of that performance. Except when on approved leave the Employee shall work the City's regular work day schedule. C. Nothing contained in this Agreement shall prevent Employee's occasional teaching or related activities, subject to the prior approval of the Chief Executive Office or City Council which approval will not be unreasonably withheld and only if such activity does not affect Employee's performance of any of the Employment Duties. If approved Employee shall not do any such occasional activities during regular City business hours. Section 2. Compensation/Benefits a. Notwithstanding anything to the contrary in the presently effective City Salary Resolution, for satisfactory performance of all the Employment Duties, Employee's base annual salary shall be Step 3, $12,390.24 a month. Employee's salary will advance to the next step upon successful completion of six months of service. Thereafter, Employee's base annual salary may hereafter be modified, from time to time as approved by the parties by formal written amendment to this Agreement or by salary resolution of the City Council. Any such modification may be based on the City Council's evaluation of Employee's performance, in consultation with the Chief Executive Officer. The evaluation shall be based on reasonable criteria determined by City. b. City shall provide to Employee all fringe benefits as are now, or as may hereafter be given to all department heads of City, as detailed in the attached "Executive Employee Benefit Matrix", as may be amended from time to time. Section 3. Employee is an "AT WILL," "EXEMPT" Employee a. Employee is an "AT WILL," "EXEMPT" employee and shall serve at the pleasure of the City Council and nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Employee for any reason, or no reason at all, with or without cause, at any time, subject only to the provisions set forth in Section 4 of this Agreement. b. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from his position with City with 10 days' notice. Such notice may be waived if agreed to by both parties. Section 4. Termination, Waiver and Severance Pay a. In the event the City Council terminates Employee's employment as Director of Community Development pursuant to this Agreement, and if Employee is not otherwise in breach of the terms of this Agreement, and if Employee executes a written waiver of any and all claims the Employee may have against the City, including, but not limited to, a Civil Code Section 1542 waiver, then and only then the City shall pay to the employee a lump sum cash payment ("Severance Pay") equal to three (3) months base salary. The City shall be relieved of any obligation to pay Severance Pay if Employee fails to execute a waiver as described above or if Employee is terminated for malfeasance in carrying out the duties obligated under this Agreement or if the Employee is convicted of any illegal act involving moral turpitude or personal gain. Section 5. General Provisions a. This Agreement shall constitute the entire agreement between the parties regarding Employee's employment as Director of Community Development. b. The Agreement can only be modified in writing and only if signed by Employee and the Mayor of Baldwin Park. C. This Agreement shall be effective as of October 17, 2018 and the employee's start date shall be November 5, 2018. CITY OF BALDWIN PARK: Mayor Manuel Lozano APPROVED AS TO FORM: City Attorney ATTEST: City Clerk 2 EMPLOYEE: Benjamin Martinez STAFF REPORT ITEM NO. 6 TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Officer Laura J. Thomas, Human Resources/Risk Manager DATE: October 17, 2018 SUBJECT: Approve the inclusion of a seven step salary range for the Human Resources Analyst 1, and adopt and ratify the resolution updating the salary adjustments to the comprehensive City of Baldwin Park Pay Schedule in accordance with CalPERS guidelines SUMMARY This report seeks City Council's consideration and direction to adopt the Human Resources Analyst 1 (formerly referred to as Personnel Analyst) seven step salary range, and make the necessary salary adjustment to the City of Baldwin Park's comprehensive pay schedule in accordance with CalPERS guidelines. RECOMMENDATION Staff recommends that Council approve, ratify and adopt Resolution No. 2018-296 to approve the Comprehensive City of Baldwin Park Pay Schedule incorporating the salary adjustments of the Human Resources Analyst I position, effective October 17, 2018; and 2. Authorize the Finance Director to complete the budget amendments and appropriations and make any necessary adjustments. FISCAL IMPACT The position will be filled at a lower level, in lieu of the Human Resources Analyst II budgeted authority, thereby there will be a small salary savings to the General Fund. BACKGROUND The Human Resources Analyst I position will provide the Human Resources Department the ability to hire a journey level staff person to assume a lead role in handling important operational priorities. This position will coordinate Workers Compensation, Liability, Safety and Sexual Harassment Prevention Training programs, including other human resources programs to ensure the City of Baldwin Park remains compliant with state and federal regulations. Per CalPERS regulations, any changes to one or more pay rates require a Resolution be presented to City Council for review and approval of such updates as listed in the attachments. These CalPERS requirements are intended to enhance the disclosure and transparency of public compensation by requiring that the pay rates be listed on a single pay schedule or single document. ALTERNATIVES The City Council may choose to go back into closed session for additional discussions. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS #1 Resolution No. 2018-296 with attached Comprehensive Pay Schedule incorporating Human Resources Analyst I salary adjustment, effective October 17, 2018. Attachment "1" Resolution 2018-296 RESOLUTION NO. 2018-296 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CaIPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park has created a seven step salary range for the Human Resources Analyst I position; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as with the date, October 17, 2018. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2018-296 to create the Comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 17th day of October 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-296 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 17th, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS.: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK Z L. rr C' (D 7 7 C D) ((DD CL C CD CD 0 0 a CDNo 0 X� O o; n iT o 3 f=CD /1 Q. v 0 CD X N al C) P o Cb 0 Ul am 0 0 N rn 0 rn 0 rn OD 0) o 0 0 0 0 0 0 0 m o 3 c 3 c RLn O N O O O 7 � N N (D Bi -+ (D N G (D (D (D 7 7 N N 4 V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z L. rr C' (D 7 7 C D) ((DD CL C CD CD 0 0 a CDNo 0 X� O o; n iT o 3 f=CD /1 Q. v 0 CD X N al C) P o Cb Z L CO 3 Q m CO) CD V N W CD C7 ' D a CD pw a n O C r CD � z q 0 CD W N -4 D CO O 2 X /T♦ (O v v rn v v n 0 M 0 0 0 0 o v o n c� o 3 0 3 c o � RL y O N O 3 CD 7 4s 4A 46 v► 4A A ' CA W82 N A CD CO A W N OD (41-0. 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TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Officer Lourdes Morales, Chief Deputy City Clerk DATE: October 17, 2018 SUBJECT: Nomination for Water Quality Authority (WQA) Board Member Representing Cities without Pumping Rights SUMMARY This report seeks nominations for a Water Quality Authority board member to represent cities without pumping rights on the San Gabriel Basin Water Quality Board. RECOMMENDATION Staff recommends the City Council: 1. Nominate and support Valerie Munoz; and 2. Adopt Resolution No. 2018-297 confirming the nomination. ALTERNATIVES The City Council may choose to direct staff according to one of the following alternatives: 1) Nominate Valerie Munoz and adopt the necessary resolutions; or 2) Nominate another candidate; or 3) Choose not to nominate a candidate at this time. FISCAL IMPACT There is no fiscal impact associated with this item. BACKGROUND The San Gabriel Basin Water Quality Authority's mission is to coordinate, plan and implement groundwater quality management programs to efficiently remediate groundwater contamination and assist in preventing future contamination. The Water Quality Authority's Board includes one Board Member representing cities without pumping rights. A resolution is required for nomination of this position and representing cities can nominate up to two candidates for consideration. The nomination resolution must be submitted to the Water Quality Authority not later than October 19, 2018 and the election is scheduled for December 19, 2018. Valerie Munoz, La Puente Councilmember, has been recommended to be the nominee on behalf of the City of Baldwin Park. If the City Council does not make any nomination, the City may still cast its vote in the election. LEGAL REVIEW Not Applicable ATTACHMENTS • #1 — Resolution No. 2018-297 9 #2 — Letter from the San Gabriel Basin Water Quality Authority Attachment "1" Resolution 2018-297 RESOLUTION NO. 2018-297 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA NOMINATING COUNCILMEMBER VALERIE MUNOZ TO REPRESENT CITIES WITHOUT PRESCRIPTIVE WATER PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY WHEREAS, on September 22, 1992, Senate Bill 1679 was signed into law by Governor Pete Wilson authorizing the creation of the San Gabriel Basin Water Quality Authority; and WHEREAS, the Board of the San Gabriel Basin Water Quality Authority is composed of seven members with three appointed members from each of the three municipal water districts, one elected city council person from cities in the San Gabriel Basin with prescriptive water pumping rights, one elected city council person from cities in the San Gabriel Basin without prescriptive water pumping rights, and two members representing water producers in the San Gabriel Basin; and WHEREAS, the City of Baldwin Park is one of the cities in the San Gabriel Basin without perspective water pumping rights; and WHEREAS, the City of Baldwin Park may nominate a representative by resolution from September 20, 2018 through October 19, 2018. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park nominates Councilmember Valarie Munoz as the representative for cities in the San Gabriel Basin without prescriptive water pumping rights. SECTION 2. This Resolution shall take effect immediately upon its adoption. The Executive Director shall enter this Resolution into the official book of resolutions. APPROVED, AND ADOPTED this 17th day of October, 2018. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ISS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-297 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 17, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK Attachment "2" Letter from SGBWQA August 30, 2018 San Gabriel Basin Water Quality Authority 1720 W. Cameron Avenue, Suite 100, West Covina, CA 91790 • 626-338-5555 • Fax 626.338-5775 City Manager CITY OF BALDWIN PARK 14403 E. Pacific Ave. Baldwin Park, CA 90706 RE: NOMINATIONS FOR WQA BOARD MEMBER AND ALTERNATE, REPRESENTING CITIES WITHOUT PUMPING RIGHTS Dear City Manager: The San Gabriel Basin Water Quality Authority (WQA) was established by the State Legislature (SB 1679) on February 11, 1993 to develop, finance and implement groundwater treatment programs in the San Gabriel Valley. The WQA is under the direction and leadership of a seven member board, one member each from an overlying municipal water district, one from a city with water pumping rights, one from a city without water pumping rights and two members representing water purveyors. Under the WQA's enabling legislation, the term of the board member and alternate representing cities without pumping rights expires on January 1, 2019. An election to fill this seat is scheduled for December 19, 2018 at 12:00 .m. at WQA Headquarters. Nominations of candidates for the office of Member of the Board of Directors of the San Gabriel Basin Water Quality Authority representing cities without pumping rights may be made by any of the cities without pumping rights listed below, by resolution of the city council of such city. Resolutions nominating a candidate must be received by the WQA at least 60 days prior to the election, by October 19, 2018. Resolutions cannot be ecce ted prior to September 20 2018. A candidate must be a city council member from a city without pumping rights; however, a city is not limited to nominating its own council members and may vote in the election whether or not it nominated a candidate. Listed below are cities from which city council members are eligible: CITIES WITHOUT' PUMPING RIGHTS Baldwin Park La Puente San Dimas Sierra Madre West Covina Bradbury La Verne San Gabriel South El Monte Duarte Rosemead San Marino Temple City Please find enclosed the "Call for Nominations" form and a sample resolution. Please read through the enclosures and forward copies to your council members. We will accept nominations made only by resolution from September 18, 2014 through October 20, 2014 at 5:00 p.m. Nominations arriving before or after the nomination Period will not be accoN4 To ensure that we receive your nominations, lease send the resolution by certified mad ..:a ft&L UPS, etc. with "sknature reqaired" or hand deliver to our office Monday through Friday 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:00 p.m. After nominations are collected, a ballot listing the candidates will be sent to cities eligible to vote no later than October 31, 2014. If I can be of any assistance, please contact me at (626) 338-5555 or at Steephanigg"a.com . San Gabriel Basin Water Quality Authority Stephanie(a) ,wga.com Enclosures ITEM NO. STAFF REPORT LD of tiA TO: Honorable Mayor and Members of the City Council _7 FROM: Manuel Carrillo Jr., Recreation and Community Servi s " !' it E` �tl DATE: October 17, 2018 � ryy w ,APS` SUBJECT: Approval of Resolution Entitled, "A Resolution of the City Council of the City of Baldwin Park, County of Los Angeles, State of California, Approving the Submission of a Declaration of a Shelter Crisis Pursuant to SB 850 (Chapter 48, Statutes of 2018 and Government Code § 8698.2) to the Los Angeles Continuum of Care" SUMMARY The purpose of this staff report is for the City Council to consider the approval of the Resolution No. 2018-298 entitled, "A Resolution of the City Council of the City of Baldwin Park, County of Los Angeles, State of California, Approving the Submission of a Declaration of a Shelter Crisis Pursuant to SB 850 (Chapter 48, Statutes of 2018 and Government Code § 8698.2) to the Los Angeles Continuum of Care", and to enter into a Tri -City partnership agreement with the Cities of. EI Monte and South EI Monte to establish roles under best practice guidelines to enter into a cohort grant opportunity under the Los Angeles Homeless Initiative Home for Good Grant Program administered by the Initiative of United Way of Greater Los Angeles to fund the Cities' Homeless Planning Implementation Grants. RECOMMENDATION Staff recommends that Council: 1. Approve the Resolution No. 2018-298 entitled, "A Resolution of the City Council of the City of Baldwin Park, County of Los Angeles, State of California, Approving the Submission of a Declaration of a Shelter Crisis Pursuant to SB 850 (Chapter 48, Statutes of 2018 and Government Code § 8698.2) to the Los Angeles Continuum of Care"; and 2. Authorize the Director of Recreation and Community Services to sign all necessary documents and agreements related to the submission of the Declaration of a Shelter Crisis to the Los Angeles Continuum of Care to further address the homelessness crisis; and 3. Authorize staff to collaborate with the Tri -City Cohort Partnership with Cities of EI Monte and South EI Monte for homeless plans implementation and submit a grant in accordance with the Los Angeles County Homeless Initiative and the Home for Good guidelines; and 4. Authorize Staff to individually submit a grant in accordance with the Los Angeles County Homeless Initiative and the Home for Good guidelines. FISCAL IMPACT There is no fiscal impact to the General Fund at this time. The approval of a resolution will authorize the submission a Declaration of a Shelter Crisis and enable the City to be eligible for state Homeless Emergency Aid Program (HEAP) funds as they become available, and will not negatively impact the City's General Fund. BACKGROUND In an effort to assist communities hardest hit by the recognized statewide homelessness crisis, the HEAP was introduced by the California State Legislature and established by Senate Bill (SB) 850 in June 2018. HEAP is a one-time $500 million block grant program designed to provide direct assistance to cities and counties to address the homelessness crisis throughout California. HEAP funds are intended to provide funding to Continuums of Care (CoC's) and large cities with populations over 330,000, so that they may provide immediate emergency assistance to people experiencing homelessness. A Continuum of Care (CoC) is a regional or local planning body that coordinates housing and services funding for homeless families and individuals. Eligible uses of HEAP funding include, but are not limited to the following: a. Homelessness prevention activities b. Criminal justice diversion programs for homeless individuals with mental health needs c. Establishing or expanding services meeting the needs of homeless youth or youth at risk of homelessness d. Emergency aid The parameters of the eligible uses are intentionally broad to allow for communities to craft and implement programs that meet the specific needs of the community. However, all activities must directly benefit the target population. HEAP funding will be divided into three categories for distribution. $250 million will be made available to CoC's based on 2017 homeless Point in Time (PIT) counts. The Department of Housing and Urban Development (HUD) defines the PIT count as the "count of sheltered and unsheltered homeless persons carried out on one night in the last 10 calendar days of January or at such other time as required by HUD" (24 CFR 578.3). $100 million will be made available to CoC's based on their percentage of the statewide 2017 homeless population. Additionally, $150 million will be directly allocated to large cities with populations of 330,000 or more as of January 1, 2018. The CoC is the eligible applicant for HEAP funding for the same geographic boundaries for which it administers federal HUD CoC funds. HEAP application requirements mandate a local collaborative process involving stakeholders, which include but is not limited to, homeless service and housing providers, law enforcement, cities, and homeless advocates that fall within the CoC. The City of Baldwin Park is within the geographic boundaries of the Los Angeles Continuum of Care (LACoC). The LACoC is eligible to receive approximately $80 million in HEAP funding through both funding opportunities. Tri -City Cohort Collaboration: The Cities of Baldwin Park, EI Monte and South EI Monte independently received funding for the Cities' Homeless Planning Grants provided by the County of Los Angeles. Each city prepared and submitted a plan and is currently working on the planning implementation plan goals. Staff from these three Cities have been meeting to discuss a collaborative approach and to consider formation of a Tri -City Cohort partnership that will allow for stronger regional planning implementation of approved strategies to combat homelessness in accordance with the Los Angeles County Homeless Initiative and Home for Good guidelines. The collaborative efforts between cities will strengthen the proposals of a joint application and increases funding maximums. On September 4, 2018, the County of Los Angeles Board of Supervisors approved $9 million in funding to implement components of the homelessness plans. A joint Request for Proposals (RFP) was released on September 14, 2018, to administer County Measure H funds and additional one-time private dollars through Home for Good Funders Collaborative. The RFP must demonstrate a commitment and strong level of readiness to prevent and combat homelessness, resulting in concrete outcomes; target and enhance practices, policies and partnerships to increase housing and enhance services; align with Homeless Initiative Strategies, key systems and regional partners. Under Priority 1 of the RFP, funding must increase supply of supportive and interim housing for people experiencing homelessness. There are approximately $6 million available under Priority 1. 2017 Cities Planning Grant recipients are eligible to apply individually to up to $300,000, or if applying as a Multi -Jurisdiction there is no cap for the proposal amount. Under Priority 2 of the RFP, funding must enhance County Services system for people experiencing or at risk of homelessness. Up to $3 million is available under Priority 2. Cities can apply individually to up to $300,000 and there is no cap if the proposal is Multi -Jurisdictional. The City of Baldwin Park is interested in applying both individually and as a cohort to increase possibilities of funding. The Cities of Baldwin Park, EI Monte and South EI Monte, have similar Homeless Initiative Strategies as well as geographical indicators that it appears that working in collaboration to combat homelessness may benefit all three cities. If the collaborative approach is approved by the City Councils, a Memorandum of Understanding (MOU) between the Cities will be presented at a subsequent City Council meeting. ALTERNATIVES The City Council may elect to not approve the resolution nor enter into the Tri -City Cohort Collaboration. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2018-298 entitled, "A Resolution of the City Council of the City of Baldwin Park, County of Los Angeles, State of California, Approving the Submission of a Declaration of a Shelter Crisis Pursuant to SB 850 (Chapter 48, Statutes of 2018 and Government Code § 8698.2) to the Los Angeles Continuum of Care." Attachment "1" Resolution 2018-298 RESOLUTION NO. 2018-298 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE SUBMISSION OF A DECLARATION OF A SHELTER CRISIS PURSUANT TO SB 850 (CHAPTER 48, STATUTES OF 2018 AND GOVERNMENT CODE § 8698.2) TO THE LOS ANGELES CONTINUUM OF CARE The City Council Finds: WHEREAS, California's Governor Edmund G. Brown, Jr. and the members of the California Legislature have recognized the urgent and immediate need for funding at the local level to combat homelessness; and WHEREAS, The Governor and Legislature have provided funding to local governments under the Homeless Emergency Aid Program as part of SB 850 and the 2018-19 Budget Act (Chapter 48, Statutes of 2018); and WHEREAS, The Governor and Legislature require jurisdictions seeking an allocation through the Homeless Emergency Aid Program to declare a Shelter Crisis pursuant to Government Code §8698.2; and WHEREAS, the City of Baldwin Park has developed a homelessness plan and undertaken multiple efforts at the local level to combat homelessness; and WHEREAS, the City of Baldwin Park finds that 290 persons within Baldwin Park are homeless and living without shelter; and WHEREAS, the City of Baldwin Park finds that the number of homeless is significant, and these persons are without the ability to obtain shelter; and WHEREAS, the City of Baldwin Park finds that the health and safety of unsheltered persons in the City is threatened by a lack of shelter; and WHEREAS, the City of Baldwin Park affirms the City's commitment to combatting homelessness and creating or augmenting a continuum of shelter and service options for those living without shelter in our communities; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The foregoing Recitals are true and correct. SECTION 2. The City Council does hereby: Approve to declare that a shelter crisis pursuant to Government Code §8698.2 exists in Baldwin Park, and authorizes the City's participation in the Homeless Emergency Aid Program. II. Appoints the Director of Recreation and Community Services, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s). SECTION 3. The City Clerk shall certify the adoption of this Resolution which shall be effective upon the date of its adoption. PASSED, APPROVED AND ADOPTED this 17th day of October 2018. MANUEL LOZANO, MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park, do hereby certify that the above and foregoing Resolution No. 2018-298 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on October 17, 2018 and the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSTAIN: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS ALEJANDRA AVILA, CITY CLERK ITEM NO. STAFF REPORT �o* " i !SLA TO: Honorable Mayor and Members of the City Council HUB', OF 9 U %(THEC FROM: Sam Gutierrez, Director of Public Works saN,¢R�EL ah DATE: October 17, 2018 cod V 'LLEYIj �gApJAN�P;� SUBJECT: Amendment to the Professional Services Agreement with Evan Brooks and Associates to Manage Bus Planning and Coordination Services for the Commuter Connector Express Line Transit Expansion SUMMARY This report seeks City Council consideration for the approval of an amendment to the Professional Services Agreement with Evan Brooks Associates, Inc. for Bus Planning and Coordination Services for the Commuter Connector Express Line project. This is the culmination of the initial feasibility analysis, route development, bus purchase, and now Grand Opening for the Commuter Connector Express Line. RECOMMENDATION It is recommended that the City Council: 1. Authorize the Mayor to amend the existing Professional Services Agreement with Evan Brooks Associates (EBA) for services related to Bus Planning and Coordination Services for the Commuter Connector Express Line Project not -to exceed $25,610; and, 2. Authorize the Finance Director to appropriate $25,610 from the approved CIP No. 19-96 and account #270-50-520-58100-15508 for the amendment to the existing Professional Services Agreement. FISCAL IMPACT The approval of this action will have no impact on the City's General Fund. This project is funded through Metro's Net Toll Revenue and Reinvestment Grant Program. The funds available for the project and estimated cost for services is as follows: �p��ra�lable 1=Ur��fs r l � Amount.Avatilabl�: CIP19-96 Acct # 244-50-520-58100-15508 $39,210.60 Acct # 270-50-520-58100-15508 $169,545.00 Total Available Funds $208,755.60 Account::Amount(Not-to-Exceed) Acct # 270-50-520-58100-15508 $25,610.00 BACKGROUND The Commuter Connector Express Line Project (Project) was awarded funding via the 2013 Los Angeles County Metropolitan Transportation Authority (Metro) Express Lanes Net Toil Revenue Reinvestment grant program. The Project is an expansion of the City's circulator shuttle. Its objective to shuttle business and medical commuters quickly from the City's Transit Center and Metrolink Station (located in Downtown Baldwin Park) to the City's main business centers south of the 1-10 Freeway. The City is currently seeking a consultant to manage bus planning and coordination services, including community outreach to inform the public about the official launch of the Commuter Connector Express Line, incentive program as well as manage Ribbon Cutting Ceremony in October 2018, which will require initial planning and coordination scope of work in a timely, efficient, and cost-effective manner, while adhering to Metro's grant implementation guidelines. DISCUSSION Staff considered multiple options in determining the best path for the City to launch the Baldwin Park Express Line to the community. These options identified the benefit's and cost of each, to include cost of implementation, ease of implementation and ability to perform the related tasks to successful launch the City's Metro -funded Commuter Connector Express Line Project Bus Planning and Coordination Services. The City evaluated FBA's success with community outreach towards the completion of a route design study and recommendations for the Commuter Connector Express Line. In addition, staff considered that EBA had developed the original funding plan, grant application and secured the grant funds for the project on behalf of the City. EBA has managed similar ribbon -cutting ceremony events projects for the City, including the Transit Center Parking Structure, the Compressed Natural Gas (CNG) fueling station at the corner of Ramona Boulevard and Badillo Street, provided community outreach for several grant -funded projects, and has demonstrated that it possesses a body of knowledge and experience that is necessary when adhering to Metro's grant implementation guidelines and deadlines. As such, it is staff's recommendation that EBA complete the project on the City's behalf. EBA is a qualified firm and can provide the required services to implement public outreach efforts to advertise the launch of the Commuter Connector Express line, including development and dissemination of final route map, schedule and incentive program. Given the existing relationships developed with Kaiser Permanente administration, workforce -based programs, Metro and community-based organizations, EBA will implement Bus Planning and Coordination Services in an effective and efficient manner, both from a cost standpoint and a timeline component. For the duration of the project, progress meetings to report status and discuss next steps will be held via teleconference with the City on a bi-weekly basis. This task will be applied to each of the two components (Community Outreach/ribbon cutting ceremony event) to ensure effective communications and project update status throughout the project timeline. EBA planning staff will coordinate with Southland Transit to finalize route map, schedule, and incentive program and ribbon cutting ceremony flier for public consumption. Draft from Southland Transit and EBA graphic design staff will be provided to the City. The City will have authority and approve final collateral. ALTERNATIVES The City Council may choose: 1. Not to enter into a Professional Services with EBA and direct staff to circulate a Request for Proposal (RFP) for services. This option will delay the project and may cause the grant to lapse requiring the City to seek and extension by MTA. 2. Direct Staff to perform the services in-house, however staff currently does not have the specific experience and staffing needs required to complete the event planning, social/traditional media outreach, event branding, final map and route development and community engagement skills necessary to complete the project in the period of performance for the Metro grant. LEGAL REVIEW None Required. ATTACHMENTS 1. Amendment No. 1 2. EBA Existing Agreement for Bus Planning and Coordination Services for the Commuter Connector Express Line STAFF REPORT ITEM NO. /0 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Publi -Mork�i / Rose Tam, Director of Finance moi( DATE: October 17, 2018 SUBJECT: A Joint Public Hearing of the City Council of the City of Baldwin Park and the Board of Directors of the Municipal Financing Authority and Approval of Resolution No. 2018-299, "A Resolution of the City Council of the City of Baldwin Park Approving Proceeds to Finance Rail Crossing Safety Improvements at the Pacific, Merced and Foster Avenue and McDevitt Street Crossings from Measure M Revenue Bonds to be Issued by the Baldwin Park Municipal Financing Authority, Approving the Form and Authorizing the Distribution of a Preliminary Official Statement and Approving Related Actions" SUMMARY This report seeks City Council direction and approval of Resolution No. 2018-299 approving Measure M Revenue Bonds to fund the design, construction, contract administration, construction management and inspection of the Rail Crossings Safety Improvements Project (including Quiet Zone ready improvements). RECOMMENDATION Staff recommends that the City Council: 1. Hold a Joint Public Hearing and after considering testimony, approve Resolution No. 2018-299 approving proceedings to finance rail crossings safety improvements, approving the form and authorizing execution of an Installment Sale Agreement and a Bond Purchase Agreement and approving the form and authorizing distribution of a Preliminary Official Statement and approving related actions for the issuance of the Measure M Revenue Bonds by the Baldwin Park Municipal Financing Authority (Authority) in an amount not to exceed $7.2 million, and 2. Authorize execution of contracts with Harrell & Company Advisors, LLC, financial advisor and Quint & Thimmig LLP, bond counsel and disclosure counsel, accept proposal to underwrite the bonds from Ramirez & Co., Inc. and accept the U.S. Bank National Association proposal to serve as trustee. FISCAL IMPACT There is no impact to the General Fund. The estimated bond financing is approximately $7 million and will be backed by future transportation sales tax revenues derived through Measure M revenues allocated to the City annually by the Los Angeles County Metropolitan Transportation Authority. Based on the Measure M Revenues received in the first 12 months of $953,000 and the financing coverage requirements, the term of the financing will be 15 '/2 years, with an annual estimated payment of $602,000. The consulting costs to issue the bonds (financial advisor, underwriter and bond counsel) are contingent on a successful bond issuance and payable from bond proceeds. Based on an estimated bond issue of approximately $7 million, the estimated bond issuance costs are shown on Attachment No. 5. BACKGROUND In November 2016, Metro's Measure M was approved by Los Angeles County voters. Measure M included a new half -cent safes tax creating an ongoing source of funding for mobility improvements across Los Angeles County. Under Measure M, major road, transit and walking/biking projects are slated to be built in the next 40 years. Measure M also includes funds that are returned directly to local cities for their own transportation projects and annual funding to ensure infrastructure is maintained. The City's Rail Crossings Safety Improvements Project consists of main rail track crossings at Merced Avenue, McDevitt Street, Foster Avenue and Pacific Avenue and others. This segment on the San Bernardino Metrolink line serves 38 weekday passenger trains and 4 weekday freight trains. The crossings are located near businesses, schools, and residential neighborhoods. There is vehicular traffic and significant amount of pedestrian traffic along these crossings. The features of the proposed design may improve the overall travel time for trains by reducing the opportunity for train -automobile and train -pedestrian collisions, thereby increasing safety to all and reducing delays to passenger rail traffic, freight rail traffic, and motor vehicles traveling through crossings. Projected future traffic increases will only cause the existing deficiencies to increase and create more delay or more opportunity for rail, automobile, and pedestrian accidents to increase. The planned improvements at the at -grade crossings will bring the highway -rail crossing up to current SCRRA Grade Crossing Safety Standards and may include among other improvements, new raised median islands, additional warning devices with gate arms and cantilevered flashing signals, improved pavement, curbs, gutters and sidewalks with pedestrian warning devices such as pedestrian gate arms, emergency swing gates, channelization and other enhancements, right-of-way swing gates, signing and striping, and other roadway improvements. These facilities will be built to SCRRA standards with slight design deviations due to the existing site conditions and crossing geometry. Additionally, the improvements at Foster Avenue which is an at -grade pedestrian -only crossing may include improvements to pavement, curbs, gutters and ADA accessible sidewalks with pedestrian warning devices such as pedestrian gate arms. The Project cost estimates are shown on the following page. The Project is currently in the design phase, which is being completed through an agreement with Metrolink. Staff expects to begin construction on the Pacific Avenue crossing improvements by June 2019. The design of the other crossings at McDevitt Street, Merced and Foster Avenues is anticipated to be completed by January 2020, with construction completed by June 2021. The Rail Crossings Safety Improvements Project is eligible for Measure M funding and on August 15, 2018, the City Council authorized staff to proceed with obtaining funding for the project through the issuance of Measure M Revenue Bonds. DISCUSSION The Measure M Revenues were received for the first time in FY 2017-18, and the City received approximately $785,000 in that first year (only 10 months of payments), and a total of $953,000 for the first full 12 months. The City is anticipating $1,042,000 in Fiscal Year 2018-19. However, due to the timing of the financing, the City will not be able to completely leverage the projected FY 2018-19 revenues, and so the repayment structure of the Measure M bonds is based on the most conservative financing criteria using the $953,000 received in in the first 12 months as a base. That would result in a 15 Y year repayment schedule, with annual debt service payments of $602,000 annually. Based on current market conditions, the par amount of the Measure M Revenue Bonds is estimated to be $6,595,000, issued with an original issue premium of $409,000, and will provide total funding of $7,004,000. This amount assumes that the City will not be required to cash fund a reserve fund for the Bonds by purchasing an insurance policy in place of depositing bond proceeds (cost of which is included in the costs of issuing the bonds). If that is not available, the bond funding could increase by approximately $602,000. If that occurs, the reserve fund deposit is used to offset the debt service in the final years, but it would increase the size of the initial issuance. The estimated net proceeds of the Bonds are $6,732,250, which will be used to construct the Rail Crossings Safety Improvements Project. if the project costs come in higherwhen the bids are received, the City will have ample surplus funding after payment of debt service on the Measure M Bonds to fund any cost increases. Merced Ave. McDevitt St. Foster Ave. Pacific Ave. Total Design Phase Design $ 140,000 $ 110,000 $ 85,000 $ 65,000 $ 400,000 Contingency 14,000 11,000 8,500 6,500 40,000 SCRRA Project Management 28,000 22,000 17,000 13,000 80,000 Total Design Costs $ 182,000 $ 143,000 $110,500 $ 84,500 $ 520,000 Construction Phase Construction $1,250,000 $ 875,000 $500,000 $1,100,000 $3,725,000 Construction Management and 75,000 52,500 30,000 66,000 223,500 Project Management 62,500 43,750 25,000 55,000 186,250 Flagging 60,000 50,000 50,000 55,000 215,000 Contingency 125,000 87,500 50,000 110,000 372,500 SCRRA Cost/Reserve 500,000 350,000 200,000 440,000 1,490,000 Total Construction Costs $2,072,500 $1,458,750 $855,000 $1,826,000 $6,212,250 Total Costs $2,254,500 $1,601,750 $965,500 $1,910,500 $6,732,250 The Rail Crossings Safety Improvements Project is eligible for Measure M funding and on August 15, 2018, the City Council authorized staff to proceed with obtaining funding for the project through the issuance of Measure M Revenue Bonds. DISCUSSION The Measure M Revenues were received for the first time in FY 2017-18, and the City received approximately $785,000 in that first year (only 10 months of payments), and a total of $953,000 for the first full 12 months. The City is anticipating $1,042,000 in Fiscal Year 2018-19. However, due to the timing of the financing, the City will not be able to completely leverage the projected FY 2018-19 revenues, and so the repayment structure of the Measure M bonds is based on the most conservative financing criteria using the $953,000 received in in the first 12 months as a base. That would result in a 15 Y year repayment schedule, with annual debt service payments of $602,000 annually. Based on current market conditions, the par amount of the Measure M Revenue Bonds is estimated to be $6,595,000, issued with an original issue premium of $409,000, and will provide total funding of $7,004,000. This amount assumes that the City will not be required to cash fund a reserve fund for the Bonds by purchasing an insurance policy in place of depositing bond proceeds (cost of which is included in the costs of issuing the bonds). If that is not available, the bond funding could increase by approximately $602,000. If that occurs, the reserve fund deposit is used to offset the debt service in the final years, but it would increase the size of the initial issuance. The estimated net proceeds of the Bonds are $6,732,250, which will be used to construct the Rail Crossings Safety Improvements Project. if the project costs come in higherwhen the bids are received, the City will have ample surplus funding after payment of debt service on the Measure M Bonds to fund any cost increases. Total use of bond proceeds, including costs and contingency, is as follows: Project Costs $6,732,250 Costs of Issuance* 266,000 Contingency i 5,750 Total Bond Proceeds $7,004,000 Original Issue Premium (409,000) Net Par Amount $6,595,000 Detail shown on Attachment No. 5, Includes Bond Insurance Premiums The estimated par amount will be subject to prevailing market conditions at the time of sale. Therefore, a not -to -exceed par amount of $7.2 million is being requested to provide a reasonable cushion above the expected par amount should interest rates fluctuate, if a funded reserve fund is required, or if the bonds are priced without an original issue premium based on investor preference at the time of sale. The true interest cost (that is, the effective interest rate) for the Measure M Bonds is expected to be 3.48% based on current market conditions as of October 5 plus a contingency of 114% added to account for possible changes in market conditions before the Bonds can be issued. Using the 15 '/2 -year maturity for the Bonds, the total debt service is estimated to be $9,155,000, with 15 years of annual debt service of $602,000 beginning in FY 2019-20, and in FY 2018-19, a partial year of interest only of approximately $125,000. In addition to debt service, the City will pay (from Measure M Revenues) an estimated $15,000 in trustee administrative costs over the life of the issue as well as an estimated $30,000 for continuing disclosure annual reporting and new state debt annual reporting requirements. In order to secure bond financing using the City's future Measure M sales tax, the City needs to engage a financing team to analyze the revenues, structure any bond financing, prepare the required legal documents and all other services required to issue the bonds. On August 15, 2018, the City Council authorized the Chief Executive Officer to engage the same financing team that is currently working on the Pension Obligation Bonds, since they are familiar with the City and its finances and the costs are anticipated to be lower than the costs associated with a separate and new financing team. The underwriter is Ramirez & Co., Inc., the financial advisor is Harrell & Company Advisors and Bond Counsel/Disclosure Counsel is Quint & Thimmig. The trustee will be U.S. Bank National Association, the trustee. The fee proposals and agreements are included as Attachment Nos. 6, 7, 8 and 9. City Council Approvals: The Measure M Revenue Bonds will be issued by the Authority and secured by an Installment Sale Agreement that will be paid by the City from Measure M Revenues. Approval of the attached Resolution (Attachment No. 1) will accomplish the following: • Approves the form of the following documents: (a) Installment Sale Agreement Between City and Authority (Attachment No. 2). (b) Bond Purchase Agreement Between City, Authority and Underwriter (Attachment No. 3). (c) Preliminary Official Statement (Attachment No. 4). (d) Continuing Disclosure Certificate (included as an Appendix in Attachment No. 4). • Approves the sale of the bonds by the Authority in an amount not to exceed $7.2 million, with annual installment payments not to exceed $615,000 for a term not to exceed 17 years, with an underwriting discount not to exceed 0.75% of the par amount of bonds issued. • Authorizes the Mayor, City Clerk, Chief Executive Officer and Director of Finance as applicable, to execute all the above documents, and such other documents and certifications that may be necessary to consummate the transaction. • Authorizes the Mayor to execute agreement for services with financial advisor and bond counsel (Attachment Nos. 6 and 7) and accept the proposal from Ramirez & Co., Inc. and U.S.Bank National Association to serve as underwriter and trustee, respectively (Attachment Nos. 8 and 9). ALTERNATIVES The City Council may choose not to issue the Measure M Revenue Bonds. ENVIRONMENTAL REVIEW The subject Rail Crossing Safety Improvements Project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2018-299 2. Installment Sale Agreement 3. Bond Purchase Agreement 4. Preliminary Official Statement 5. Costs of Issuance Estimate 6. Agreement with Harrell & Company Advisors 7. Agreement with Quint & Thimmig 8. Proposal of Ramirez & Co. Inc. 9. Proposal of U.S. Bank. 10. Proof of Publication Attachment "10" Proof of Publication Sat1I Gabriel Valley Examiner 1160 Englewi ld Dr. Glendora, CA 91741 626-852-3374 PROOF OF PUBLICATION (201 5.5 C.C.P.) STATE OF CALIFORNIA County of Los Angeles I am a citizen of the United States and a resident of the county aforesaid. I am over the age of eighteen years, I am not a party to the above -entitled matter. I am the principal clerk of the Publisher of the San Gabriel Valley Examiner, an adjudicated newspaper of general circulation printed and published weekly in the City of Glendora, County of Los Angeles. The San Gabriel Valley Examiner has been adjudged a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of July 19, 1999, case Number KS 005311. The notice, of which the annexed is a true printed copy, has been published in each regular and entitled issue of said newspaper and not any supplement thereof on the following dates to wit: October 11, 2018 I declare under penalty of perjury that the foregoing is true and correct. Executed in the City of Glendora, Los Angeles County, California On this 11th day of October 2018. NOTICE OF PUBLIC HEARING CITY COUNCIL OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that the City Council (the "Council') of the City of Baldwin Park (the "City") will hold a public hearing In accordance with section 6586.5(a)(2) of the California Government Code on Thursday, October 17, 2018, at the hour of 7:00 P.M., in the City Council Chambers, 14403 East Pacific Avenue, Baldwin Park, California, with respect to the financing of the acquisition and construction of the City's Rail Crossings Safety Improvements Project (including Quiet Zone ready improvements) by means of the issuance of revenue bonds by the Baldwin Park Municipal Financing Authority in an aggregate amount not to exceed $7,500,000. Anyone wishing to be heard on the above matter may appear before the Council at the time of the public hearing and/or may file a written opinion with the City Clerk, 14403 East Pacific Avenue, Baldwin Park, CA 91706, prior to the public hearing. if you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Board at, or prior to, the public hearing. Alejandra Avila City Clerk City of Baldwin Park Publish in the San Gabriel Valley Examiner on October 11, 2018. ITEM NO. S 4 _ / TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park FROM: Rose Tam, Director of Financq--,� DATE: October 17, 2018 SUBJECT: Treasurer's Report — August 2018 SUMMARY Attached is the Treasurer's Report for the month of August 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for August 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitteO to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report Exhibit "A" SA Treasure's Report CITY OF BALDWIN PARK TREASURER'S REPORT 8/31/2018 INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET II DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -Including General Fund b all other Special Revenue Funds 2.00% Varies Varies 8 24,421,830.48 $ 24,421,830.46 $ 24,421,830.46 $ 24,421,830.48 Housing Authority 2.00% Varies Varies 13,415.82 13,416.82 13,415.82 13,416.82 24,436,246.28 24,435,246.28 24,435,246.28 24,435,246.28 .___...._._...____........... ...... �_ Capital One Bank USA NATL ASSN (Munl-Bank Securities, Inc.) 1.15% 9M412016 9/moms 246,000.00 246,000.00 246,000.00 244,919.16 Wells Fargo Bank NA SIOUX Falls (Multi -Bank Securities, Inc.) 1.16% 9/14/2016 9/1412018 246,000.00 246,000.00 246,000.00 244,921.60 JP Morgan Chase Bank NA Columbus (MuW43ank Securities, Inc. 1.15% 9/1612016 9/18/2018 246,000.00 246,000.00 246,000.00 244,909.35 Ally Bank Midvale CTF DEP ACT/365 (Multi -Bank Securities, Inc.) 1.15% 911712016 9/17/2018 246,000.00 246,000.00 246,000.00 244,902.00 Citibank National Association (Mutual Securities) 1.80% 1/25/2018 1125/2019 250,000.00 250,000.00 260,000.00 249,785.00 American Express Centurion (Mutual Securities) 1.60% 4/12/2017 411212019 260,000.00 260,000.00 250,000.00 249,255.00 Everbank-Jacksonville (Mutual Securities) 1.56% 411612017 4116/2019 260,000.00 260,000.00 260,000.00 249,145.00 Goldman Sachs Bk USA NY (Mutual Securities) 2.26% 1IM2018 1/2412020 260,000.00 260,000.00 250,000.00 248,885.00 Sallie Mae Bk SILT Lake City UT (Mutual Securities) 2.26% 1/2412018 1/2412020 260,000.00 260,000.00 260,000.00 248,895.00 Safra National Bank New York (Cantalla) 2.00% 4116/2018 4115/2019 250,000.00 260,000.00 260,000.00 249,830.00 Morgan Stanley Bank N A Utah (Cantells) 2.84% 4119/2018 412012020 250,000.00 250,000.00 250,000.00 249,932.50 2,730,000.00 2,730,000.00 $730,000.00 2,725,378.60 US Treasury Bill (UBS) 2.07% 3129/2018 3128/2019 1,000,000.00 1,000,000.00 11000,000.00 987,620.00 Fowl Agent Funds (TrusbDebt Service Fund) Varies Varies Varies (0.00) (0.00) (0.00) (0.00) Fiscal Agent Funds - Successor Agency (TrusbDebt Service Func Varies Varies Varies 1,865,169.03 1,866,169.03 1,966,199.03 1,886,169.03 1,866,168.03 1,865,189.03 1,896,189.03 1,865,168.03 $ 30,030615.31 $ 30.030,415.31p 30,430,415.31 $ 30,013,314.81 Total Investments $ 30,030,415.31 Cash with Bank of the West City Checking 2,182,397.64 Money Market Plus 132,430.43 City Miscellaneous Cash 61,123.76 SucwssorAgency 680,465.96 Housing Authority 333,341.30 Financing Authority 1,719.08 Investment Brokerage 14,14320 Total Cash with Bank of the West 3,306,621.32 Total Cash and Investments f 33,83 Schedule of Cash and Investments includes city-wide assets as Included in the Comprehensive Annual Financial Report. There was no Investment maturity/purchase transactions made for the month of August 2018 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the Califomia Government Code Section 53848 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam — Director of Finance AGENDA FINANCE AUTHORITY OCTOBER 17, 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 SAN,,GABE I E L ,� AIM F" ' 0� ,� Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. EI cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Treasurer's Report — August 2018 Staff recommends that the Board receive and file the Treasurer's Report. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of October, 2018. Alejandra Avila Secretary PLEASE NOTE. Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila(a)baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. TO: Honorable Chair and Board Members of the Financing Authority FROM: Rose Tam, Director of Finance DATE: October 17, 2018 SUBJECT: Treasurer's Report —August 2018 SUMMARY Attached is the Treasurer's Report for the month of August 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for August 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report Exhibit "A" Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 8/31/2018 INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City4neluding General Fund & all other Special Revenue Funds 2.00% Varies Varies $ 24,421,830.46 $ 24,421,830.46 $ 24,421,830.48 t 24,421,830.46 Housing Authority 2.00% Varies Varies 13,416.82 13,416.82 13,416.82 13,416.82 24,436,246.28 24,436,246.28 24,436,246.28 24,436,246.28 __........_...__ ......... --_._......_ Capital One Bank USA NATL ASSN (Mull -Bank Securities, Inc.) 1.16% 9/14/2016 9/1412018 246,000.00 246,000.00 246,000.00 244,919.16 Wells Fargo Bank NA SIOUX Falls (Multi -Bank Securities, Inc.) 1.16% 9/1412016 911412018 246,000.00 246,000.00 246,000.00 244,921.60 JP Morgan Chase Bank NA Columbus (MuIU43ank Securities, Inc. 1.16% 9/16/2016 9/16/2018 246,000.00 246,000.00 246,000.00 244,909.36 Ally Bank Midvale CTF DEP ACT/366 (Multi -Bank Securities, Inc.) 1.16% 9/17/2016 9/17/2018 246,000.00 246,000.00 246,000.00 244,802.00 Citibank National Association (Mutual Securities) 1.80% 1/26/2018 1/26/2019 260,000.00 260,000.00 260,000.00 249,798.00 American Express Centurion (Mutual Securities) 1.60% 4112/2017 4112/2019 260,000.00 260,000.00 260,000.00 249,266.00 Everbank-Jacksonville (Mutual Securities) 1.66% 4116/2017 4116/2019 260,000.00 260,000.00 260,000.00 249,146.00 Goldman Sachs Bk USA NY (Mutual Securities) 2.26% 112412018 1/24/2020 260,000.00 260,000.00 260,000.00 248,886.00 Sallie Mae Bk SLT Lake Cly UT (Mutual Securities) 2.26% 112412018 1/2412020 260,000.00 260,000.00 260,000.00 248,886.00 Serra National Bank Now York (Cantella) 2.00% 4/16/2018 4116/2019 260,000.00 260,000.00 260,000.00 249,930.00 Morgan Stanley Bank N A Utah (Cantella) 2.64% 4119/2018 4/20/2020 260,000.00 260,000.00 260,000.00 249,832.60 2,730,000.00 2,730,000.00 2,730,000.00 2,726,378.60 US Treasury Bill (UBS) 2.07% 3/29/2018 3/28/2019 1,000,000.00 1,000,000.00 11000,000.00 997,620.00 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies (0.00) (0.00) (0.00) (0.00) Fiscal Agent Funds - Successor Agency (TrustfDabt Service Func Varies Varies Varies 1,866,169.03 1,866,169.03 1,866,169.03 1,866,169.03 17866,169.03 1886,169.03 1,866,169.03 1,966,169.03 $ 30.0301416.31 $ 30,030,416.31 i 30,030,416.31 $30,013.31481 Total Investments $ 30,030,416.31 Cash with Bank of the West City Checking 2,182,387.64 Money Market Plus 132,431148 City Miscellaneous Cash 61,123.76 Successor Agency 680,468.86 Housing Authority 333,341.30 Financing Authority 1,718.08 Investment Brokerage 14,143.20 Total Cash with Bank of the West 3,306,1121.32 Total Cash and Investments $ 33XC 36 83 Schedule of Cash and Investments Includes city-wide assets as Included in the Comprehensive Annual Financial Report • There was no Investment maturity/purchase transactions made for the month of August 2018 and several depoells/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 at seq., I hereby certify that sufficient Investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance AGENDA HOUSING AUTHORITY OCTOBER 17, 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 � ' HUa0F -� U 01 rA.a �, c�r"s• , %3 / Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APA GAR SUS TELEFONOS CEL VLARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons, or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] CONSENT CALENDAR 1. Warrants and Demands Staff recommends that the Board ratify the Warrants and Demands. 2. Treasurer's Report — August 2018 Staff recommends that the Board receive and file the Treasurer's Report. PUBLIC HEARING 3. Public Hearing Amendment to the Baldwin Park Housing Authority's Public Hearing Agency (PHA) 2015-2019 Five Year Plan and the Admission and Occupancy Policy (ACOP) Staff recommends the Housing Board conduct the Public Hearing and after considering testimony, approve - pprove:1. 1 .The adoption and approval of the Amendment to the Capital Fund Public Housing Agency (PHA) Five Year Plan; and 2. Approval of Resolution No. HA -2018-015, entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE AMENDMENT TO THE PUBLIC HOUSING 2015-2019 FIVE YEAR PLAN." 3. The update of the Admissions and Occupancy Policy (ACOP) for the 12 -unit Public Housing McNeill Manor. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of October, 2018. Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila(a)baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance DATE: October 17, 2018 SUBJECT: Baldwin Park Housing Authority's Warrants and Demands SUMMARY Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Registers. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority is $355,811.70. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: 1. The September 25 to October 9, 2018 Warrant check numbers from 72175 through 72179 in the amount of $1,547.00 and Automated Clearing House (ACH) in the amount of $354,264.70 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Happy Check Register 2. Happy Check Register ACH Attachment "1" Happy Check Register Check Register October 9, 2018 Date Range: 09/25%2018...10/08/2018 Grouped by: VMS Date Range: All Sorted by Check Number Program: All Check Number Payment Type: All Check Numbers: All Direct Deposit: Exclude Check Cleared: All Port Status. Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks y/ Check Number Check Date Payee Name DD Amount ❑ 72175 10/01/2018 Annie L Henderson ❑ 24.00 ❑ 72176 10/01/2018 Hermila Silva ❑ 12.00 ❑ 72177 10/01/2018 Micaela Gonzalez ❑ 110.00 ❑ 72178 10/01/2018 Michael Alfred Alarcon and Samuel Alarcon Jr. ❑ 1380.00 ❑ 72179 10/01/2018 Vanessa G Ross ❑ 21.00 Total $1,547.00 Average $309.40 Unit Count 1 Average Weighted by Unit Count $1,380.00 Hard to House Count 1 0 HAPPY Software Page 1 10/09/2018 10:16:48 AM Attachment "2" Happy Check Register ACH 0 HAPPY Software Page 1 10/09/2018 10:15:08 AM Check Register ACH October 9, 2018 Date Range: 0912512018...10/0812018 Grouped by.- y.VMS VMSDate Range: All Sorted by. Check Number Program: All Check Number Payment Type: All Check Numbers: All Direct Deposit: Only Check Cleared., All Port Status: Include Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Include Voided Payments Held Checks: Include Held Checks +w+''r Check Number Check Date Payee Name DD Amount 11 18508 10/01/2018 0 1109.00 ❑ 18509 10/01/2018 1015 West Garvey West Covina, LP ® 1391.00 ❑ 18510 10/01/2018 1024 Royal Oaks LP dba Whispering Fountains ® 13679.00 ❑ 18511 10/01/2018 Aaron Abdus Shakoor ® 785.00 0 18512 10/01/2018 Alan Wu 0 836.00 ❑ 18513 10/01/2018 Alejandra Gutierrez ® 932.00 ❑ 18514 10/01/2018 Alfonso Contreras ® 209.00 ❑ 18515 10/01/2018 Allan M. & Virginia J Chipp and Ralph Seline ® 3139.00 ❑ 18516 10/01/2018 Alta Vista Villas, LP ® 588.00 ❑ 18517 10/01/2018 Amparo M Limon ® 606.00 ❑ 18518 10/01/2018 Amy Si On ® 778.00 0 18519 10/01/2018 Ana Thai ® 956.00 ❑ 18520 10/01/2018 Andrew & Eva Fogg ® 1342.00 ❑ 18521 10/01/2018 Anna & Simon Choi ® 920.00 ❑ 18522 10/01/2018 Annette C Scott ® 1519.00 ❑ 18523 10/01/2018 Antonio & Aida Rinos ® 1056.00 ❑ 18524 10/01/2018 Antonio R. Corral ® 312.00 ❑ 18525 10/01/2018 ASCENSION HOLDINGS LLC ® 932.00 ❑ 18526 10/01/2018 Badillo Street Senior Apartments, LLC ® 12676.00 ❑ 18527 10/01/2018 Bandur K. Mamdani ® 1227.00 ❑ 18528 10/01/2018 Baldwin Park Family Housing Limited ® 12361.00 ❑ 18529 10/01/2018 Beatrice Pyatt ® 889,00 ❑ 18530 10/01/2018 Becky Binh Nguyet Luu ® 1747.00 ❑ 18531 10/01/2018 Billy Theodorakopoulos ® 773.00 ❑ 18532 10/01/2018 Blessed Rock of EI Monte ® 3916.00 ❑ 18533 10/01/2018 Bobby Roach ® 1287.00 ❑ 18534 10/01/2018 Brookhollow Apartments ® 2500.00 ❑ 18535 10/01/2018 Burnel & Mae Smith ® 1645.00 ❑ 18536 10/01/2018 Central Apartments #2 ® 1661.00 ❑ 18537 10/01/2018 Chen Jackson ® 293.00 ❑ 18538 10/01/2018 Cienega Garden Apartments ® 5183.00 0 HAPPY Software Page 1 10/09/2018 10:15:08 AM ❑ 18539 10/01/2018 Cipriano Salazar Jr. ® 885.00 ❑ 18540 10/01/2018 Clinett Glazis ® 592.00 ❑ 18541 10/01/2018 Covina 023 Woods 206 LP - Pama Management 206 ® 856.00 ❑ 18542 10/01/2018 Cynthia Pham ® 716.00 ❑ 18543 10/01/2018 Dajojo, LLC ® 467.00 ❑ 18544 10/01/2018 Denise Van Pham ® 1411.00 ❑ 18545 10/01/2018 Derek Sim ® 748.00 ❑ 18546 10/01/2018 Dieu Van Huynh ® 875,00 ❑ 18547 10/01/2018 Dieu-Thuy Nu Ton ® 1378.00 ❑ 18548 10/01/2018 Dimitris Papadopoulous ® 1055.00 ❑ 18549 10/01/2018 Dinghwa Eddy Liu ® 1527.00 ❑ 18550 10/01/2018 Doan & Lily Thi ® 1565.00 ❑ 18551 10/01/2018 Don Norwood ® 1231.00 ❑ 18552 10/01/2018 Donna J Falls ® 765.00 ❑ 18553 10/01/2018 Doreen Han ® 620.00 ❑ 18554 10/01/2018 Dung Tran ® 896.00 ❑ 18555 10/01/2018 Dung Trung Pham and Tammy Tram Dang ® 196.00 ❑ 18556 10/01/2018 EI Monte Housing Partners LP ® 2731.00 ❑ 18557 10/01/2018 Emilio De Jesus Cruz ® 787.00 ❑ 18558 10/01/2018 Eric C. Otte ® 1059.00 ❑ 18559 10/01/2018 Estate of Rosetta Mix ® 781,00 ❑ 18560 10/01/2018 Eunice Property, LLC ® 885.00 ❑ 18561 10/01/2018 EZ APT LLC ® 1287.00 ❑ 18562 10/01/2018 Fanny Chan ® 634.00 ❑ 18563 10/01/2018 Fat Law ® 891.00 ❑ 18564 10/01/2018 Fred Lau ® 564.00 ❑ 18565 10/01/2018 Garvey Senior Affordable Partners, LP ® 391.00 ❑ 18566 10/01/2018 Gilbert Dominguez ® 933.00 ❑ 18567 10/01/2018 Gleiberman Properties, Inc - FBO MG Properties Group ® 1123.00 ❑ 18568 10/01/2018 Grace Chiou ® 1352.00 ❑ 18569 10/01/2018 Greater San Gabriel Valley Property Management, Inc. ® 1283.00 ❑ 18570 10/01/2018 Group IX BP Properties, LP ® 350.00 ❑ 18571 10/01/2018 Guillermo Vasquez ® 1115.00 0 18572 10/01/2018 Ha X Van ® 1745.00 0 18573 10/01/2018 Henry Ho ® 746.00 ❑ 18574 10/01/2018 Henry Wong ® 1644.00 ❑ 18575 10/01/2018 Heritage Park Villas LP ® 12451.00 ❑ 18576 10/01/2018 Hilbert Properties II ® 759.00 ❑ 18577 10/01/2018 Hui Chuan Wang ® 3345.00 0 18578 10/01/2018 HUY VU ® 789.00 ❑ 18579 10/01/2018 Isabel R Sanchez ® 1034.00 ❑ 18580 10/01/2018 Jaime Barcena ® 798.00 ❑ 18581 10/01/2018 James or Barbara Fox ® 742.00 ❑ 18582 10/01/2018 JBMW Investment, LLC ® 764.00 0 18583 10/01/2018 Jeff Ma ® 677.00 ❑ 18584 10/01/2018 Jesse S. Gonzalez ® 822.00 0 HAPPY software Page 2 10/09/2018 10:15:08 AM ❑ 18585 10/01/2018 Jianhong Zhen ® 546.00 ❑ 18586 10/01/2018 Jim & Nancy Bailey ® 603.00 ❑ 18587 10/01/2018 Jocelyn Jae Jhong ® 2057.00 0 18588 10/01/2018 Joe Clark ® 2303.00 ❑ 18589 10/01/2018 John Nguyen ® 533.00 ❑ 18590 10/01/2018 John W. Ruwitch and Anh Lam Truong ® 764.00 ❑ 18591 10/01/2018 John Young ® 520.00 ❑ 18592 10/01/2018 Jose Baudelio Delgado ® 791.00 ❑ 18593 10/01/2018 Joseph H. Garcia ® 2922.00 ❑ 18594 10/01/2018 Joseph M. Kwok ® 1836.00 ❑ 18595 10/01/2018 Joseph Pham ® 815.00 ❑ 18596 10/01/2018 Joseph T. Tung ® 964.00 ❑ 18597 10/01/2018 Juan Alvarado ® 431.00 ❑ 18598 10/01/2018 Kan Investments LTD, LLC ® 554.00 ❑ 18599 10/01/2018 Karen Lin ® 110.00 ❑ 18600 10/01/2018 Kim Chau ® 753.00 ❑ 18601 10/01/2018 Kimberly Nguyen ® 776.00 ❑ 18602 10/01/2018 Kimberly U Dao ® 368.00 ❑ 18603 10/01/2018 Kin Wai Wong ® 895.00 ❑ 18604 10/01/2018 Kwan Chiang ® 612.00 ❑ 18605 10/01/2018 Ky Tran ® 1189.00 ❑ 18606 10/01/2018 LAI MING LEUNG ® 549.00 ❑ 18607 10/01/2018 Lan Hua Mi Ku ® 813.00 ❑ 18608 10/01/2018 Lark Ellen Village ® 6426.00 ❑ 18609 10/01/2018 Larry Chow ® 3301.00 ❑ 18610 10/01/2018 Larry Mimms ® 1067.00 ❑ 18611 10/01/2018 Larry Pratt or Doreen E. Ewing ® 1563.00 ❑ 18612 10/01/2018 LAT Investments, LLC ® 2182.00 ❑ 18613 10/01/2018 Lawrence and/or Lorraine Scimeca ® 1408.00 ❑ 18614 10/01/2018 LEFA Trust ® 766.00 ❑ 18615 10/01/2018 Leslie K Ng ® 851.00 ❑ 18616 10/01/2018 Lien Diep ® 1087.00 ❑ 18617 10/01/2018 Linda Man ® 785.00 ❑ 18618 10/01/2018 Lois J Gaston ® 1357.00 ❑ 18619 10/01/2018 Louis Tong ® 1083.00 ❑ 18620 10/01/2018 Lourdes Vela ® 2687.00 ❑ 18621 10/01/2018 Luan Trong Hoang ® 320.00 ❑ 18622 10/01/2018 Lucena A Ewing ® 2403.00 ❑ 18623 10/01/2018 Lucille Fulmer ® 805.00 ❑ 18624 10/01/2018 Mack E Titus ® 532.00 ❑ 18625 10/01/2018 Malcolm Oso ® 543.00 ❑ 18626 10/01/2018 Mallorca Apartments, LTD ® 881.00 ❑ 18627 10/01/2018 Man Sze Ma ® 1034.00 ❑ 18628 10/01/2018 Maria Luisa Fernandez ® 74.00 ❑ 18629 10/01/2018 Maria Luz Rodriguez ® 996.00 ❑ 18630 10/01/2018 Marina Alvarez ® 606.00 0 HAPPY Software Page 3 10/09/2018 10:15:08 AM ❑ 18631 10/01/2018 Mark T. Fernandez ® 581.00 ❑ 18632 10/01/2018 Mary L Haynes ® 996.00 ❑ 18633 10/01/2018 Mayra Ortega ® 995.00 ❑ 18634 10/01/2018 Melody (Muoi) Dao ® 1230.00 ❑ 18635 10/01/2018 Michael H Phuong ® 1334.00 ❑ 18636 10/01/2018 Michael I. or Ling Brooks ® 1113.00 ❑ 18637 10/01/2018 Michelle Toliao Fernandez ® 753.00 ❑ 18638 10/01/2018 Minh A Nguyen ® 634.00 ❑ 18639 10/01/2018 Mohamad Tavakkoli ® 2848.00 ❑ 18640 10/01/2018 Moller Property Management ® 848.00 ❑ 18641 10/01/2018 Monica Alber ® 919.00 ❑ 18642 10/01/2018 Monrovia 612, LP ® 8875.00 ❑ 18643 10/01/2018 Monrovia Heritage Park LP ® 16046.00 ❑ 18644 10/01/2018 Monrovia Heritage Park LP ® 1764.00 ❑ 18645 10/01/2018 Mousa Boushaaya ® 885.00 ❑ 18646 10/01/2018 Nancy H Shen ® 781.00 ❑ 18647 10/01/2018 Nomer Lacson ® 971.00 ❑ 18648 10/01/2018 Olie S Johnson ® 885.00 ❑ 18649 10/01/2018 Olive RE Holdings, LLC ® 3366.00 ❑ 18650 10/01/2018 Orange County Housing Authority ® 1449.70 ❑ 18651 10/01/2018 Pacific Towers Senior Apartments - TDF LP ® 3793.00 ❑ 18652 10/01/2018 PAMA IV Properties, LP ® 1782.00 ❑ 18653 10/01/2018 Paramjit S Nihar ® 2161.00 ❑ 18654 10/01/2018 Paul & Annie W Chau ® 966.00 ❑ 18655 10/01/2018 Paul P Simon ® 987.00 ❑ 18656 10/01/2018 Paul Yan ® 676.00 ❑ 18657 10/01/2018 Paul Yen ® 594.00 ❑ 18658 10/01/2018 Peter R Nasmyth ® 680.00 ❑ 18659 10/01/2018 Philip Tsui ® 633.00 ❑ 18660 10/01/2018 Primrose Villa ® 4435.00 ❑ 18661 10/01/2018 Quoc T. Vo ® 1188.00 ❑ 18662 10/01/2018 Quy Duc Tran ® 950.00 ❑ 18663 10/01/2018 Ralph V. Parra ® 1090.00 ❑ 18664 10/01/2018 Ramiro S. Viramontes Separate Property Trust dated ® 329.00 ❑ 18665 10/01/2018 RAMONA BLVD FAMILY APARTMENTS, L.P. ® 3675.00 ❑ 18666 10/01/2018 Raul Varela Ayala ® 630.00 ❑ 18667 10/01/2018 Richard A DaSylveira ® 1259.00 ❑ 18668 10/01/2018 Robert Lawe ® 871.00 ❑ 18669 10/01/2018 Roger Hin Nam Mak ® 8711.00 ❑ 18670 10/01/2018 Roland Wiekamp ® 1269.00 ❑ 18671 10/01/2018 Roman Basin ® 376.00 ❑ 18672 10/01/2018 Ronald & Pamela Layne ® 526.00 ❑ 18673 10/01/2018 Rosa Beltran ® 1323.00 ❑ 18674 10/01/2018 Rosa Lamas-Serratos ® 1704.00 ❑ 18675 10/01/2018 Rosie Leon ® 786.00 ❑ 18676 10/01/2018 Roy Lam ® 822.00 0 HAPPY Software Page 4 10/09/2018 10:15:08 AM ❑ 18677 10/01/2018 Ruel Torres ® 276.00 ❑ 18678 10/01/2018 SAE GROUP, LLC ® 1312.00 ❑ 18679 10/01/2018 Sam Gurfinkel ® 1227.00 ❑ 18680 10/01/2018 Sara Romo ® 954.00 ❑ 18681 10/01/2018 Sel Homes LLC ® 6531.00 ❑ 18682 10/01/2018 Sergio Molina ® 921.00 ❑ 18683 10/01/2018 Shiu-Ein Huang ® 285.00 ❑ 18684 10/01/2018 Singing Wood Senior Housing LP ® 1140.00 ❑ 18685 10/01/2018 Siu Fung Mak ® 919.00 ❑ 18686 10/01/2018 Sophia Wong ® 1686.00 ❑ 18687 10/01/2018 Steadfast Cameron Park LP ® 814.00 ❑ 18688 10/01/2018 Steadfast Mccord BHA, LP ® 891,00 ❑ 18689 10/01/2018 Sul Man Mak ® 734.00 ❑ 18690 10/01/2018 T & P Property LLC ® 795.00 ❑ 18691 10/01/2018 T & T Asset Holding, LLC ® 2565.00 ❑ 18692 10/01/2018 Takis Bogris ® 617.00 ❑ 18693 10/01/2018 Tanya H Chen ® 798.00 ❑ 18694 10/01/2018 Thanh M Tang ® 730.00 ❑ 18695 10/01/2018 The Piedrahita Trust "B" ® 1547.00 ❑ 18696 10/01/2018 The Promenade Housing Partners, LP ® 2998.00 ❑ 18697 10/01/2018 Therisa L Tyck ® 891.00 ❑ 18698 10/01/2018 Thomas Pang ® 1162.00 ❑ 18699 10/01/2018 Tinh Van Le ® 440.00 ❑ 18700 10/01/2018 Tom Cinquegrani ® 1092.00 ❑ 18701 10/01/2018 Tom Lee ® 372.00 ❑ 18702 10/01/2018 Tuan Viet Ho ® 1681.00 ❑ 18703 10/01/2018 Up Hill Investment Inc. ® 1227.00 ❑ 18704 10/01/2018 Van T Tran ® 993.00 ❑ 18705 10/01/2018 Velma Alarcon Gandara ® 1262.00 ❑ 18706 10/01/2018 Vijay Gulati ® 2448.00 ❑ 18707 10/01/2018 Villa Olive Oak ® 539.00 ❑ 18708 10/01/2018 Vinh H. Lai ® 885,00 ❑ 18709 10/01/2018 Vintage West Covina ® 10804.00 ❑ 18710 10/01/2018 Virginia Carlson ® 898.00 ❑ 18711 10/01/2018 Wai Keng Tam ® 965.00 ❑ 18712 10/01/2018 West Covina Senior Villas 11, LP ® 584.00 ❑ 18713 10/01/2018 West Covina Seniors Villas 1 ® 721.00 ❑ 18714 10/01/2018 William J Rogers ® 801.00 ❑ 18715 10/01/2018 Wilson Apartment Associates L.P. ® 2493.00 ❑ 18716 10/01/2018 Woodside Village Apartments LP ® 6693.00 ❑ 18717 10/01/2018 Xitlalai Sanchez ® 1104.00 ❑ 18718 10/01/2018 Xuan Wang ® 1276.00 ❑ 18719 10/01/2018 Xue Fen Xu ® 1206.00 ❑ 18720 10/01/2018 Xuyen Thach Han ® 1926.00 ❑ 18721 10/01/2018 Y & H Investment, Inc. ® 1463.00 ❑ 18722 10/01/2018 Zelmira Medina ® 1537.00 a HAPPY software Page 5 10/09/2018 10:15:08 AM ❑ 18723 10/01/2018 Zi Jian Li ® 1599.00 Total $354,264.70 Average $831.61 Unit Count 424 Average Weighted by Unit Count $834.29 Hard to House Count 0 HAPPY Software Page 6 10/09/2018 10:15:08 AM ITEM NO. Oq TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance "lb DATE: October 17 2018 SUBJECT: Treasurer's Report — August 2018 SUMMARY Attached is the Treasurer's Report for the month of August 2018. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for August 2018. FISCAL IMPACT None BACKGROUND City of Baldwin Parc Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report Exhibit "A" Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 9/31/2018 INVESTMENT INTEREST PURCHASE MATURITY DESCRIPTION RATE DATE DATE State of California Local Agency kweWmaM Fund (LAIF► CIty4wkWlr9 General Furl a all other Special Revenue Funds 2.00% Varies Varies Housing Authority 2.00% Varies Varies Certificate of Deposit Capital One Bank USA NATL ASSN (MuIU-Bane Securtnes, Inc.) 1.15% 9/14/21116 9M4/2018 Wells Fargo Bank NA SIOUX Falls (Multi -Bank Securities, Inc.) 1.15% 9M412016 9/142018 JP Morgan Chase Bank NA Columbus (Multi -Bank Securities, Inc. 1.15% 9/16/2916 94612018 Ally Ban[ Midvale CTF DEP ACTIUS (MuW43ank Securities, Inc.) 1.15% 9/1712616 911712018 Milbank National Association (Mutual Securities) 1.80% 1/25/2018 1/26/2019 American Express Centurlon (Mutual Securities) 1.60% 4112/2017 4112/2019 Everbank-Jacksonville (Mutual Securities) 1.65% 411612017 4116/2019 Goldman Sachs Sk USA NY (Medeal Securities) 2.26% 1/2412018 112412020 Sallie Mae Sk SILT Lala City UT (Mutual Securities) 2.29% 12412018 1/2412020 Safra National Bank New York (Camella) Z00% 4116/2018 411512019 Morgan Stanley Bank N A Utah (Cantella) 2.64% 4119/2018 4120/2020 US Treasury BM (UBS) 2.07% Fiscal Ager* Funds (TrusbDabt Service Fund) Varies Fiscal Agent Funds - Successor Agency (TnatlDobt Service Func Varies 3/2912018 3/28/2019 Varies Varies Varies Varies PAR CURRENT BOOK MARKET VALUE PRINCIPAL VALUE VALUE S 24AM,830A6 S 24,421,830.46 f 24.421,830.46 S 24,421,830.8 13,415.82 13,418.82 13,415.82 13,415.82 24,435,246.28 24,435,246.28 24436,246.28 24,436,248.26 245,000.00 246,000.00 246,800.00 244,919.15 246,000.00 245,000.00 286,000.00 244,921.60 246.000.00 246,000.00 246,000.00 244,909.35 246,000.00 216,000.00 245,000.00 244,902.00 250,000.00 250,000.00 260,000.00 248,795.00 250.000.00 260,000.00 260,000.00 249,255.00 260,000.00 250,000.00 260,000.00 249,146.00 260,000.00 250,000.00 2110,000.00 248,886.00 260,000.00 260,0011.00 260.000.00 248,886.00 260,000.00 250,000.00 250.000.00 249,8.90.00 260,000.00 260,000.00 250,000.00 249,932.60 2,730,000.00 2,730.000.00 $730,000.00 2,725.379.60 1.000.000.00 1.000,000.00 1.000.000.00 987.520.00 (0.00) (0.00) (0.00) (0.00) 1,866,169.03 1,865,168.03 1,866,169.03 1.865,169.83 1,866,169.03 1,866,169.03 1,865,169.03 1,866,169.03 $ 30,030,416.31 $ 90.030,415.31 i 30.030,116.31 $ 30,013,314.91 Total hwestments $ 30.030415.31 Cash with Bane of the West City Checking 2,182,397.64 Money Market Phe 132,430.48 City Miscellaneous Cash 61,123.76 Successor Agency 580466.96 Housing Authority 333,341.30 Financing Authority 1,719.96 Investment Brokerage 14.143.20 Total Cash with Bank of the Wast 3.306.621.32 Total Cash and Investments S Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. • There was no investment maturity/purchase transactions made for the month of August 2018 and several depoefthNithdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 63646 at seq., l hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are In compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ITEM NO. TO: Honorable Chairman and Members of the Board FROM: Luis Rodriguez, Interim Director of mmuni Devefo nt g , _ tY p Suzie Ruelas, Housing Manager DATE: October 17, 2018 SUBJECT: Public Hearing Amendment to the Baldwin Park Housing Authority's Public Housing Agency (PHA) 2015-2019 Five Year Plan and the Admissions and Occupancy Policy (ACOP) SUMMARY This report request the Housing Board to hold a public hearing and consider approval of: 1. The Amendment to the Capital Fund Public Housing Agency (PHA) Five Year Plan. 2. Resolution No. HA -2018-015 establishing the adoption of the Plan as required by the U.S. Department of Housing and Urban Development (HUD) (Attachment "B"). 3. The update of the Admissions and Occupancy Policy (ACOP) for the 12 -unit Public Housing McNeill Manor. RECOMMENDATION Staff recommends the Housing Board conduct the Public Hearing and after considering testimony, approve: 1. The adoption and approval of the Amendment to the Capital Fund Public Housing Agency (PHA) Five Year Plan; and 2. Approval of Resolution No. HA -2018-015, entitled "A RESOLUTION OF THE CITY OF BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE AMENDMENT TO THE PUBLIC HOUSING 2015-2019 FIVE YEAR PLAN." 3. The update of the Admissions and Occupancy Policy (ACOP) for the 12 -unit Public Housing McNeill Manor. FISCAL IMPACT There is no impact to the General Fund. BACKGROUND Section 511 of the Quality Housing and Work Responsibility Act (QHWRA) of 1998 established the public housing agency Five -Year and Annual Plan requirement. The Five -Year Plan describes the mission of the agency and the agency's long-range goals and objectives for achieving its mission. The Annual Plan outlines their approach to managing programs and providing services for the upcoming year. The Annual Plan also serves as the annual application for grants to support improvements to public housing buildings, such as the Capital Fund Program. In order to receive operating funds from HUD for the Public Housing and Section 8 Housing Choice Voucher Programs, Housing Authority must also submit an Annual PHA Plan for each year under the Five Year Plan. The FY 2015-2019 Five Year Plan was submitted to HUD in April 2015. Also as required, BPHA has an approved Admissions and Occupancy Policy (ACOP) establishing the requirements and procedures for the administration and operation of McNeill Manor, the 12 -unit senior public housing site. The last update of the ACOP was in 2014. DISCUSSION In July 2018, HUD established its Smoke Free Public Housing Rule. While BPHA is ahead of the game designating McNeill Manor as a Smoke Free site since January 2014, this Amendment is necessary to satisfy the HUD's new Smoke Free Public Housing Rule requirements including updating the ACOP and revising the language on the lease and tenant rental documents. Resident Advisory Board To ensure public input, the Resident Advisory Board (RAB), consisting of Section 8 Participants, and the Public Housing McNeill Manor residents meet on August 22, 2018 to review the documents. The RAB was informed of the proposed conversion and was in agreement with staff's recommendation to proceed. Public notices and 45 -day comment period As required, a public notice was published in the San Gabriel Valley Tribune on August 31, 2018 informing the public the Amendment to the Five Year Plan was available for public review and comments were being accepted through the public hearing on October 17, 2018. No comments have been received from the public regarding the PHA Plans. ENVIRONMENTAL IMPACT These items are not subject to review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15078. LEGAL REVIEW There is no legal review necessary at this time. ALTERNATIVE Because the amendments are required by HUD, there is no alternative at this time. ATTACHMENTS 1. Amendment to FY 2015-2019 PHA Plan 2. Resolution 2018-015 3. Excerpts of Revisions to ACOP 4. Proof of Publication ATTACHMENT Amendment to the FY 2015-2019 PHA Plan t Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 Office of Public and Indian Housing Expires: 02/29/2016 PHA Plan Hi h Per Ormer PHAs Purpose. The 5 -Your and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and rxluiromonts eoncorning the ' PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income fhmilios Applicability. Form HUD -50075 -HP is to be completed annually by High Performing PHAs. PHAs that moot the dofinidon of a Standard PHA, Troubled PHA, HCV -Only PHA, Small PHA, or Qualified PHA do not need to submit this tbrm, Dennitlons. (1) HighPergbriner PHA — A PHA that owns or manages more than 550 combined pubilo housing units and housing choice vouchers, and was designated as it high performer on h29Lpf the most recent Public Housing Assessment System (PHAS) and Section Bight Management Assessment Program (SEMAP) assessments. '(2) SWO AHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, and that owns or manages We than 250 public housing units and any number of vouohers where the total combined units exceeds 550. (3) blousing Choice Voucher (W) Only PHA - A PHA that administers more then 550 HCVs, was not designated as troubled in its most recent SEMAP assessment, and does not own or manage public housing. (4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and flint was designated as a standard performer In the most recent PHAS or SEMAP assessments. (5) 7}oubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qrrai{/led PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled. rr •�- Art IPHA Name: City of Baldwin Park Housing Authority PHA Code: CAI 20 PHA Types 0 Small 15 High Performer 07/2018 PHA Plan for PYscal Year Beginning: (MM/YYYY): PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of PY beginning, above) Number of Public Housing (PH) Units 12 Number of Housing Choice Vouchers/ (HCVs) 899 Total Contained 911 PHA Plan Submission Types Annual Submission ®Revised Annual Submission Availability of Information. In addition to the /toms listed In this form, PHAs must have the elements listed below readily available to the public. A PHA must Identify the spooiflo loeatlon(s) where the proposed PHA Plan, PHA Plan Elements, and all Information relevant to the public hearing and proposed PHA Plan are available for Inspection by the public. Additionally, the PHA must provide, information on how the public may reasonably obtain additional information of the PHA policies contained In the standard Annual Plan, but excluded from their streamlined aubmisalons. At a minimum, PHAs must post pHA Plans, Including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their of alai website. PHAs aro also encouraged to provide each resident council a copy of their AHA Plans. PHA Consortia: Check box if submittla z a Joint PHA Plan and complete table below Participating PHAs PHA Code Program(s) In the Consortia Program(s) not in the No. of Units In Bach Program Consortia PH HCV Lead PHA: Page I of 5 form HUD -50075-11P (t?✓ WOW) Page 2 of 5 form HUD-So$75-14P (t MOM) I Revision of PHA Pian Clements. B.1 (a) Have the following PHA Plan elements been revised by the PHA since Its last Annual PHA Plan submission? Y N [] E] Statement of Housing Needs and Strategy for Addressing Housing Needs, ❑ lJ Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions, ❑ I] Financial Resources, ❑ C1 Rent Determination. Programs. gHomeownership Safety and Crimo Provontion, �7 (] Pet Policy. M ❑ Substantial Deviation. ❑ Q Significant Amendment/Modifioation (b) The PHA must submit Its Deeoncentration Policy for Field Office Review. (o) If the PHA answered yes for any element, describe the revisions ibr each element below: 01/01/2014 a Smoke-free Housing and Building policy for Its 12 unit BPHA has Implemented effective elderly Public Housing units. This pollicy was updated in response to HUD's final rule dated 03/03/2017 which required each public housing agency to Initiate a smoke-free housing policy for conventional public housing. 8.2 New Activities. (a) Does the PHA intend to undortako any now activities related to the following In tho PHA 's currant Fiscal Year? Y N ❑ �] Hope VI or Choice Neighborhoods. ❑ [J Mixed Finance Modernization or DevelopmenL [j (] Demolition and/or Disposition. [] Conversion of Public Housing to Tenant Based Assistance. 8 (� Conversion of Public Housing to Project -Based Assistance under RAD. i] Project Based Vouchers, [] Units with Approved Vacancies for Modernization. ©� Other Capital Grant Programa (Le, Capital Pund Community Facilities Orants or Brnerganey Safety and Security Grants). (b) If any of these ootivitios are planed for the current Fiscal Year, describe the activities. For new demolition activities, describe any public by the PHA fbr which the PHA has applied or will apply for demolition and/or disposition approval housing development or portion thereof, owned under section 18 of the 1937 Act under the separate demolition/disposition approval process. if using Project -Based Vouchers (PBVs), provide the projected number of project based units aid general locations, and describe how project basing would be consistent with the PHA Plan, B.3 Progress Report. Provide a description of the PHA's progress in tneeting its Mission and Goals described in the PHA 5 -Year Plan. Page 2 of 5 form HUD-So$75-14P (t MOM) 11.4. 1 Most Recant Fiscal Year Audit, (a) Were there any findings in the most recant FY Audit? Y N cl ❑ (b) if yes, please describe; While there were zero findings In program management, the most recent HUD audit determined two findings; 1) Cost Allocation Plan; and 2) Portable Accounts Receivable. Corrections have been made and BPHA Is pending final response and closure for the AR findings. (See attached letters) C.1 ICertiiicatlon Listing Policies and Programs that the PHA has Revised since Submission of Its Last Annual Plan Form 50077 -ST -HCV -HP, Carl#?oadon of Compliance with ANA Plans and Related Regulations, must be submitted by the PHA as an electronic attachment to the PHA Plan, C.2 Civil Rights Certification, Form 50077 -ST -HCV -HP, Cert*adon oJ'Compliance with PM Plans and Related Regulations, must be submitted by the PHA wan electronic attachment to the PHA Plan. C.3 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Pian? Eifyyes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHA9 must also Include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations. Because the smoke free policy has been effective since 2014, and none of the past or current tenants are smokers, there was no resistance or concern from either the Public Housing tenants or RAB to Implement the updated policy In accordance with HUD requirements. CA I Certification by State or Local OfYlciaia. Lroirn HUM 50077.SL. Cert1 icadon by ftle or Local O jZactals ofAHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan, D.1 apital Improvements. Include a reference here to the most recent HUD -approved 5 -Year Action Plan (HUD -50075.2) and the date that it was �pprovod by HUD. • Page 3 of 5 form HUD -30078 -HP (12/2014) Instructions for Preparation of Form HUD -50075 -HP Annual Plan for High Performing PHAs A. PHA Informatlon, All PHA& must complete this section. A.1 Include the Rill PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM(YYYY), PHA Inventory, Number of public Housing Units and or Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specitio locatlon(s) of all Information relevant to the public hearing and proposed PHA Plan. (24 QFR 6903.230)(6)) PHA Consortia; Check box if submitting a Joint PHA Plan and complete the table. (24 CFR -69:g. 128 B. Annual Plan. B.1 Revision of PHA Platt Elements. PHAs must: Identify specifically which plan elements listed below that have been revised by the PHA. To speelly which elements have been revised, mark the "yes" box. If an element has not bean revised, mark "no." ❑ Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and it brief desoription of the PHA's strategy for addressing the housing needs of fhmilies who reside In the Jurisdiction served by the PHA. The statement must Identity the housing needs of (1) fhmmities with incomes below 30 percent of area median Income (extremely low-income), (ii) elderly families and families with disabilities, and (iii) households of various mots and ethnic groups residing in the jurisdiotion or on the waiting list based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location, For yoars In which the PHA's 5 -Year PHA Plan is also due, this information must be Included only to the extent It pertains to the housing needs of Atmllies that are on the PHA's public housing and Section 8 tenant -based assistance waiting lists. 24 CFR 4903.7(a)(1) and 24 CFR §903.12(b). Provide a description of the FHA's strategy for addressing the housing needs of AmIlles In the juriadfotion and on the waiting list In the upcoming year. For years in which the PWs 5 -Year PHA Plan is also due, this Information must be included only to the extent It pertains to the housing needs of t&milles that are on the PHA's public housing and Section 8 tenant -based assistance waiting hats. 24 CFR 4903.7(a)(2NII) and 24 CFR §903.12(b). ❑ Deconcentration and Other Policies that Govern Eligibility, Selection and Adminslone. Desorfbe the PHA's admissions policy for deconee tradoo of poverty and Income mixing of lower-income famines in public housing. 'The Deconcentradca Policy must describe the PHA's policy for bringing higher income tenants into lower income developments and lower income tenants into higher income developments. The deconeentration requirements apply to general occupancy and family public housing developments. Refer to 24 CFR §903.2(b)(2) for developments not subject to decomentration of poverty and income mixing requirements. 24 CFR 6903.7(b) Describe the PHA's procedures for maintaining wafting lists for admission to public housing and address..:! any site-based waiting lists. 24 CFR 4903.7(b1 A statement of the PkWs policies that govern resident or tenant eligibility, selection and admission including admission preferences fbr both public housing and HCV. (24 CFR H903.7(b) Describe the unit assignment policies for public housing. 24 CFR 8903.7(b1 ❑ Financial Resources. A statement of financial resources, Including a Hating by general ostegodes, of the PHA's anticipated resources, such as PHA operating, capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income avatlabio to support public housing or tenant -based assistance. The statement also should Include the non-Yedcral sources of funds supporting each Federal program, and state the planned use for the resources. (24 CRR 6903.7(c) ❑ Rent Determination, A statement of the policies of the PHA governing rants charged for public housing and HCV dwelling units, Including applicable public housing flat rents, minimum rents, voucher family rent contributions, and payment standard policies, (24 CFR 4903.7(d) ❑ Homeownership Programs. A description of any homeownership programs (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval. For years in which the PHA's $-Year PHA Plan is also due, this information must be included only to the extent that the AHA participates In homeownership programs under suction 8(y) of the 1937 Act. (24 CFR 903.7(k) and 24 CFR 1903.12(b). ❑ Safety and Crime Prevention (VAWA). A description of 1) Any activities, services, or programa provided or ot%red by an agency, either directly or, in partnership with other service providers, to child or adult victims of domestic violence, dating violence, sexual assault, or stalking; 2) Any activities, services, or programs provided or offered by a PHA that helps child and adult victims of domestic violence, dating violence, sexual assault, or stalking, to obtain or maintain housing; and 3) Any activities, services, or programa provided or offered by a public housing agency to prevent domestio violence, dating violence, sexual assault, and stalking, or to enhance victim safety in assisted families. (24 CFR 4903 (m)ffl ❑ Pet Policy, Describe the PHA's policies and requirements pertaining to the ownership of pots in public housing. (24 CFR 4903.7(n)) ❑ Substantial Deviation. PHA must provide its oritoria for determining a "substantial deviation" to its $-Year Plan. (24 CFR 4903.7(r' ® Significant Amendment/Modification, PHA must provide Its criteria fbr determining a "Significant Amendment or Modification" to Its 5 -Year and: Annual Plan. Should the PHA fall to dofino'eignifloant amondmont/modifleation', HUD will consider the tbllowing to bo'signifloant amondments or modifications'; a) changes to rent or admissions policies or organization of the waiting list; b) additions of non-omorgeney public housing CFP work items (items not included in the current CFP Annual Statement or CFP 5 -Year Action Plan); or o) any change with regard to demolition or disposition, dosignatloti, homeownership programs or conversion activities. Soo guidance on HUD's wcbsito att Nglice PIM 1999-51. (24 CFR 6903.7(r)f20 if any boxes are marked "yon", describe the rovision(s) to those clomont(s) in the space provided. PHAs must submit a Dcconoentration Polley ter Field Office review, For additional guidance on what a PHA must do to deooncentrato poverty in Its development and comply with fair housing requirements, nuc 24 CPR 2L3. . (24 CPR 4903.23(b)) Pago 4 of 5 form HUD -50075 -HP (124014) ATTACHMENT Resolution 2018-075 RESOLUTION NO. HA 2018-015 A RESOLUTION OF THE CITY OF BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE AMENDMENT TO THE PUBLIC HOUSING 2015-2019 FIVE YEAR PLAN WHEREAS, the Baldwin Park Housing Authority administers the Section 8 Housing Choice Voucher and Public Housing Programs with funds provided by the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, the 2015-2019 Five Year Plan describes in accordance with Section 511 of the Quality Housing and Work Responsibility Act (1998) the agency's long-range goals and objectives for achieving it's mission, the agency's approach to managing programs, and providing services for the upcoming five years. WHEREAS, HUD regulations require the Public Housing Authority define significant amendments or deviations from the Plan. WHEREAS, the HUD New Smoke Free Public Housing Rule meets the significant amendment definition, thereby requiring the Amendment to the PHA FY 2015-2019 Five Year Plan. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HOUSING AUTHORITY DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the Amendment to the 2015-2019 Five Year Plan has been established in accordance with the Housing Quality and Work Responsibility Act and is current with HUD regulations. SECTION 2. That the Chairman and Secretary shall certify to the adoption of this resolution. SECTION 3. This Resolution shall take effect immediately upon its adoption. The Executive Director shall enter this Resolution into the official book of resolutions. APPROVED AND ADOPTED this 17th day of October 2018. Manuel Lozano Chairman ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, ALEJANDRA AVILA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2018-015 was duly adopted by the Baldwin Park Housing Authority at a regular meeting thereof held on October 17, 2018 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ALEJANDA AVILA CITY CLERK ATTACHMENT 3 Excerpts of Revision to ACOP 77 CHAPTER 9 A. NON-SMOKING The HA strictly prohibits smoking at the McNeill Manor senior housing development located at 14317 E. Morgan Street, Baldwin Park, CA 91706 . The term "smoking" means inhaling, exhaling, breathing, or carrying or possessing any lighted cigarette, cigar, pipe, hookah or other prohibited tobacco, marijuana or similar lighted product in any manner or in any form. Additionally, "smoking" also includes but is not limited to the use of an electronic cigarette (e-cig or e -cigarette), a personal vaporizer (PV) or an electronic nicotine delivery system (ENDS). The HA may terminate the Lease for a material or continuing breach of the Public Housing Non- Smoking Lease Addendum. Additionally, Residents are financially responsible for the mitigation of any damages caused by smoking in their unit or caused by smoking in non-smoking areas on the HA's premises. Residents shall pay for these damages as set forth in the Lease as "Other Charges". Costs may include but are not limited to cleaning, sealing, painting, deodorizing, duct cleaning, and possible replacement of fixtures and various surface materials. The HA would like to mitigate (i) the irritation and known health effects of secondhand smoke; (ii) the increased maintenance and cleaning costs from smoking; (iii) the increased risk of fire from smoking; and (iv) the higher costs of fire insurance for a non -smoke-free building. Residents, members of the Resident's household or their guests/visitors are strictly prohibited to smoke on the premises occupied by the Resident and members of the Resident's household in any common areas, including but not limited to; community rooms, community bathrooms, lobbies, reception areas, hallways, laundry rooms, entry ways, porches, balconies and patios. Smoking is strictly prohibited on all of the HA's properties. A Resident, members of the Resident's household or their guests/visitors shall not smoke anywhere in Non -Smoking Areas. The Resident may not permit any guests or visitors under the control of the Resident to smoke in Non - Smoking Areas. Resident to Promote Non-Smokina Policy and to Alert the HA of Violations Residents shall inform Resident's guests or visitors of the non-smoking policy. Residents are also encouraged to promptly submit to Management a written statement of any incident where tobacco smoke is migrating into the Resident's unit from sources outside of the Resident's unit. Vendors and HA Staff Vendors and HA staff on HA premises must also adhere to the non-smoking policies delineated in this chapter. 7s Promotion of Non -Smoking Policy Management shall post no -smoking signs at entrances and exits, in common areas, and in conspicuous locations adjoining the grounds of Non -Smoking Areas. The HA Not a Guarantor of Smoke -Free Environment The HA's adoption of a non-smoking living environment does not make the HA the guarantor of the Resident's, members of the Resident's household or their guests/visitors health or of the non- smoking condition of the Resident's unit and common areas. However, the HA shall take reasonable steps to enforce the non- smoking terms as set forth in the Lease Addendum and ACOP and to make the Non - Smoking Area as smoke-free as is reasonably possible. The HA is not required to take steps in response to smoking unless the HA is aware of said smoking or has been given written notice of said smoking. The HA's adoption of a non-smoking living environment does not in any way change the standard of care that the HA would provide to a resident household to render buildings and premises designated as non-smoking any safer, more habitable, or improved in terms of air quality standards than any other rental premises. The HA specifically disclaims any implied or express warranties that the building, common areas, or Resident's premises will have any higher or improved air quality standards than any other rental property. The HA cannot and does not warrant or assert that the rental premises or common areas will be free from secondhand smoke. The HA's ability to police, monitor, or enforce the agreements of the Lease Addendum is dependent in significant part on voluntary compliance by the Resident and Resident's guests/visitors. Residents and Resident's guests/visitors with respiratory ailments, allergies, or any other physical or mental condition relating to smoke are put on notice that the HA does not assume any higher duty of care to enforce the Public Housing Non -Smoking Lease Addendum than any other HA obligation under the Lease. ATTACHMENT 4 Proof of Publication San Gabriel Valley Tribune Affiliated with SGV Newspaper Group 605 E. Huntington Dr., Suite 100 Monrovia, CA 91016 626-962-8811 ext. 40891 5007661 CITY OF BALDWIN PARK MARTHA ALVAREZ 14403 E. PACIFIC AVE BALDWIN PARK, CA 91706 PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA County of Los Angeles I am a citizen of the United States, and a resident of the county aforesaid. I am over the age of eighteen years and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of SAN GABRIEL VALLEY TRIBUNE, a newspaper of general circulation for the City of West Covina, by the Superior Court of the County of Los Angles, State of California, on the date of September 10, 1957, Case Number 684891. The notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 09/03/2018 I declare under the penalty of perjury that the foregoing is true and correct. Executed at Monrovia, LA Co. California On this 4th day of September, 2018. Signature (Space below for use of County Clerk Only) Legal No. 0011168144 CO R TTC p OT�I�CjA A I�q FWA EVALLINON REN 99T (CAP R) R SCT7.2018 Pursuant to the United States Department of Housing and Urban Development (HUD) regulations, the City of Baldwin Park has prepared the draft Consolidated Annual Performance Evaluation Report (CAPER) for the 2017-2018 Community Development Block Grant (CDBG) Program Year. The CAPER provides an assessment of the City's performance in meeting Fiscal Year 2017-2018 housing and community development goals as outlined in the previously adopted Fiscal Year 2017-2018 One - Year Action Plan. Additionally, the CAPER discusses changes the City anticipates making in the upcoming year as a result of the assessment of FY 2016-2017 annual performance. In compliance with the City's approved Citizen Participation Plan and the Consolidated Plan implementing regulation 24 CFR 91.105, this notice Is hereby given that the City of Baldwin Park has prepared the CAPER for FY 2017-2018. A copy of the CAPER is required to be made available to the public for review and comment for a fifteen (15) day period. The CAPER draft will be available for public review from September 3, 2018 to September 18, 2018, at the following locations: • Baldwin Park City Clerk's Office, 14403 Pacific Avenue • Baldwin Park Community Development Department, Housing Division, 14403 Pacific Avenue 2nd floor • City website at www.boldwinpark,com • Baldwin Park Housing Department Facebook. The City of Baldwin Park encourages citizen participation in the CDBG pprocess. If you wish to comment on the CAPER, written comments will be accepted during the public review period and should be addressed to the Housing Division. If you have any questions, please contact Suzie Ruelos, Housing Manager (626) 960-4011 ext 496. Alejandra Avila City Clerk Published: September 3, 2018 San Gabriel Valley Tribune, AD# /=� BALDWIN PARK MUNICIPAL FINANCING AUTHORITY OCTOBER 17, 2018 7:00 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 SAID GABRIEL , VAIIILEY" 1 01 Di Manuel Lozano - Chair Ricardo Pacheco - Vice Chair Cruz Baca - Board Member Monica Garcia - Board Member Susan Rubio - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FA VOR DE APAGAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Baldwin Park Municipal Financing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Baldwin Park Municipal Financing Authority that is distributed less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) BALDWIN PARK MUNICIPAL FINANCING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Cruz Baca, Monica Garcia, Susan Rubio, Vice Chair Ricardo Pacheco and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMISION No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas, o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] PUBLIC HEARING 1. A Joint Public Hearing by the City Council of the City of Baldwin Park and the Board of Directors of the Municipal Financing Authority and Approval of Resolution No. MFA 2018- 003, "A Resolution of the Board of Directors of the Baldwin Park Municipal Financing Authority Authorizing the Issuance and Sale of Measure M Revenue Bonds to Assist the City of Baldwin Park in the Financing of Rail Crossing Safety Improvements at the Pacific, Merced and Foster Avenues and McDevitt Street Crossings, Approving the Form and Authorizing Execution and Delivery of an Indenture, an Installment Sale Agreement and Bond Purchase Agreement, Approving the Form and Authorizing the Distribution of a Preliminary Official Statement an Approving Related Actions" Staff recommends that the Authority Board Members: 1. Hold a Public Hearing, and after considering testimony, approve the resolution authorizing the issuance and sale of Revenue Bonds to assist the City in the financing of rail crossings safety improvements, approving the form and authorizing execution of an Indenture, an Installment Sale Agreement and a Bond Purchase Agreement and approving the form and authorizing distribution of a Preliminary Official Statement and approving related actions for the issuance of the Measure M Revenue Bonds by the Baldwin Park Municipal Financing Authority in an amount not to exceed $7.2 million. ADJOURNMENT CERTIFICATION I, Alejandra Avila, Secretary of the Baldwin Park Municipal Financing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of October, 2018. � rf Alejandra Avila Secretary PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at aavila(a)baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) ITEM NO. J, STAFF REPORT TO: Honorable Chair and Members of the Baldwin Park IBOF„ 4 y1 9� , Municipal Financing Authority ABRi,�I qyn FROM: Sam Gutierrez, Director of Public Works LLEYy n t I._ �y Rose Tam, Director of Financ� JANE P�/ DATE: October 17, 2018 SUBJECT: A Joint Public Hearing of the City Council of the City of Baldwin Park and the Board of Directors of the Municipal Financing Authority and Approval of Resolution No. MFA 2018-003, "A Resolution of the Board of Directors of the Baldwin Park Municipal Financing Authority Authorizing the Issuance and Sale of Measure M Revenue Bonds to Assist the City of Baldwin Park in the Financing of Rail Crossing Safety Improvements at the Pacific, Merced and Foster Avenues and McDevitt Street Crossings, Approving the Form and Authorizing Execution and Delivery of an Indenture, an Installment Sale Agreement and Bond Purchase Agreement, Approving the Form and Authorizing the Distribution of a Preliminary Official Statement an Approving Related Actions" SUMMARY This report seeks Authority Board direction to issue Measure M Revenue Bonds to fund the design, construction, contract administration, construction management and inspection of the Rail Crossings Safety Improvements Project (including Quiet Zone ready improvements). RECOMMENDATION Staff recommends that the Authority Board Members: 1. Hold a Joint Public Hearing, and after considering testimony, approve the resolution authorizing the issuance and sale of Revenue Bonds to assist the City in the financing of rail crossings safety improvements, approving the form and authorizing execution of an Indenture, an Installment Sale Agreement and a Bond Purchase Agreement and approving the form and authorizing distribution of a Preliminary Official Statement and approving related actions for the issuance of the Measure M Revenue Bonds by the Baldwin Park Municipal Financing Authority in an amount not to exceed $7.2 million. FISCAL IMPACT The estimated bond financing is approximately $7 million and will be backed by future transportation sales tax revenues derived through Measure M revenues allocated to the City annually by the Los Angeles County Metropolitan Transportation Authority. Based on the Measure M Revenues received in the first 12 months of $953,000 and the financing coverage requirements, the term of the financing will be 15 1/ years, with an annual estimated payment of $602,000. The consulting costs to issue the bonds (financial advisor, underwriter and bond counsel) are contingent on a successful bond issuance and payable from bond proceeds. Based on an estimated bond issue of approximately $7,000,000, the estimated bond issuance costs are shown on Attachment No. 6. BACKGROUND In November 2016, Metro's Measure M was approved by Los Angeles County voters. Measure M included a new half -cent sales tax creating an ongoing source of funding for mobility improvements across Los Angeles County. Under Measure M, major road, transit and walking/biking projects are slated to be built in the next 40 years. Measure M also includes funds that are returned directly to local cities for their own transportation projects and annual funding to ensure infrastructure is maintained. The City's Rail Crossings Safety Improvements Project consists of main rail track crossings at Merced Avenue, McDevitt Street, Foster Avenue and Pacific Avenue and others. This segment on the San Bernardino Metrolink line serves 38 weekday passenger trains and 4 weekday freight trains. The crossings are located near businesses, schools, and residential neighborhoods. There is vehicular traffic and significant amount of pedestrian traffic along these crossings. The features of the proposed design may improve the overall travel time for trains by reducing the opportunity for train -automobile and train -pedestrian collisions, thereby increasing safety to all and reducing delays to passenger rail traffic, freight rail traffic, and motor vehicles traveling through crossings. Projected future traffic increases will only cause the existing deficiencies to increase and create more delay or more opportunity for rail, automobile, and pedestrian accidents to increase. The planned improvements at the at -grade crossings will bring the highway -rail crossing up to current SCRRA Grade Crossing Safety Standards and may include among other improvements, new raised median islands, additional warning devices with gate arms and cantilevered flashing signals, improved pavement, curbs, gutters and sidewalks with pedestrian warning devices such as pedestrian gate arms, emergency swing gates, channelization and other enhancements, right-of-way swing gates, signing and striping, and other roadway improvements. These facilities will be built to SCRRA standards with slight design deviations due to the existing site conditions and crossing geometry. Additionally, the improvements at Foster Avenue which is an at -grade pedestrian -only crossing may include improvements to pavement, curbs, gutters and ADA accessible sidewalks with pedestrian warning devices such as pedestrian gate arms. The Project cost estimates are shown on the following page. The Project is currently in the design phase, which is being completed through an agreement with Metrolink. Staff expects to begin construction on the Pacific Avenue crossing improvements by June 2019. The design of the other crossings at McDevitt Street, Merced and Foster Avenues is anticipated to be completed by January 2020, with construction completed by June 2021. Design Phase_ Design Contingency SCRRA Project Management Total Design Costs Construction Phase Construction Construction Management and Project Management Flagging Contingency SCRRA Cost/Reserve Total Construction Costs Merced Ave. McDevitt St. Foster Ave. Pacific Ave. Total $ 140,000 $ 110,000 $ 85,000 $ 65,000 $ 400,000 14,000 11,000 8,500 6,500 40,000 28,000 22,000 17.000 13,000 80,000 $ 182,000 $ 143,000 $110,500 $ 84,500 $ 520,000 $1,250,000 $ 875,000 $500,000 $1,100,000 $3,725,000 75,000 52,500 30,000 66,000 223,500 62,500 43,750 25,000 55,000 186,250 60,000 50,000 50,000 55,000 215,000 125,000 87,500 50,000 110,000 372,500 _ 500,000 350,000 200,000 440,000 1,490,000 $2,072,500 $1,458,750 $855,000 $1,826,000 $6,212,250 Total Costs $2,254,500 $1,601,750 $965,500 $1,910,500 $6,732,250 The Rail Crossings Safety Improvements Project is eligible for Measure M funding and on August 15, 2018, the City Council authorized staff to proceed with obtaining funding for the project through the issuance of Measure M revenue bonds. DISCUSSION The Measure M Revenues were received for the first time in FY 2017-18, and the City received approximately $785,000 in that first year (only 10 months of payments), and a total of $953,000 for the first full 12 months. The City is anticipating $1,042,000 in Fiscal Year 2018-19. However, due to the timing of the financing, the City will not be able to completely leverage the projected FY 2018-19 revenues, and so the repayment structure of the Measure M bonds is based on the most conservative financing criteria using the $953,000 received in in the first 12 months as a base. That would result in a 15 1/2year repayment schedule, with annual debt service payments of $602,000 annually. Based on current market conditions, the par amount of the Measure M Revenue Bonds is estimated to be $6,595,000, issued with of an original issue premium of $409,000, and will provide total funding of $7,004,000. This amount assumes that the City will not be required to cash fund a reserve fund for the Bonds by purchasing an insurance policy in place of depositing bond proceeds (cost .of which is included in the costs of issuing the bonds). If that is not available, the bond funding could increase by approximately $602,000. If that occurs, the reserve fund deposit is used to offset the debt service in the final years, but it would increase the size of the initial issuance. The estimated net proceeds of the Bonds are $6,732,250, which will be used to construct the Rail Crossings Safety Improvements Project. If the project costs come in higher when the bids are received, the City will have ample surplus funding after payment of debt service on the Measure M Bonds to fund any cost increases. Total use of bond proceeds, including costs and contingency, is as follows: Project Costs Costs of Issuance* Contingency Total Bond Proceeds Original Issue Premium Net Par Amount $6,732,250 266,000 5,750 $7,004,000 (409,000) $6,595,000 * Detail shown on Attachment No. 6; Includes Bond Insurance Premiums The estimated par amount will be subject to prevailing market conditions at the time of sale. Therefore, a not -to -exceed par amount of $7,200,000 is being requested to provide a reasonable cushion above the expected par amount should interest rates fluctuate, if a funded reserve fund is required, or if the bonds are priced without an original issue premium based on investor preference at the time of sale. The true interest cost (that is, the effective interest rate) for the Measure M Bonds is expected to be 3.48% based on current market conditions as of October 5 plus a contingency of 114% added to account for possible changes in market conditions before the Bonds can be issued. Using the 15 '/2 -year maturity for the Bonds, the total debt service is estimated to be $9,155,000, with 15 years of annual debt service of $602,000 beginning in FY 2019-20, and in FY 2018-19,a partial year of interest only of approximately $125,000. In addition to debt service, the City will pay (from Measure M Revenues) an estimated $15,000 in trustee administrative costs over the life of the issue as well as an estimated $30,000 for compliance with continuing disclosure annual reporting and new state debt annual reporting requirements. Authority Board Approvals The Measure M Revenue Bonds will be issued by the Authority and secured by an Installment Sale Agreement that will be paid by the City from Measure M Revenues. Approval of the attached Resolution (Attachment No. 1) will accomplish the following: Approves the form of the following documents: (a) Indenture of Trust (Attachment No. 5) (b) Installment Sale Agreement Between City and Authority (Attachment No. 2). (c) Bond Purchase Agreement Between City, Authority and Underwriter (Attachment No. 3). (d) Preliminary Official Statement (Attachment No. 4). (e) Continuing Disclosure Certificate (included as an Appendix in Attachment No. 4). Approves the sale of the bonds by the Authority in an amount not to exceed $7.2 million, with annual installment payments not to exceed $615,000 for a term not to exceed 17 years, with an underwriting discount not to exceed 0.75% of the par amount of bonds issued. • Authorizes the Chair, Secretary, Executive Director and Treasurer as applicable, to execute all the above documents, and such other documents and certifications that may be necessary to consummate the transaction. ALTERNATIVES The alternatives are: 1. The Authority Board may choose not to issue the Measure M Revenue Bonds ENVIRONMENTAL REVIEW The subject Rail Crossing Safety Improvements Project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution 2. Installment Sale Agreement 3. Bond Purchase Agreement 4. Preliminary Official Statement 5. Indenture of Trust 6. Costs of Issuance Estimate 7. Proof of Publication Attachment 47" Proof of Publication San Gabriel Valley Examiner 1160 Englewild Dr. Glendora, CA 91741 626-852-3374 PROOF OF PUBLICATION (201 5.5 C.C.P.) STATE OF CALIFORNIA County of Los Angeles I am a citizen of the United States and a resident of the county aforesaid. I am over the age of eighteen years, I am not a party to the above -entitled matter. I am the principal clerk of the Publisher of the San Gabriel Valley Examiner, an adjudicated newspaper of general circulation printed and published weekly in the City of Glendora, County of Los Angeles. The San Gabriel Valley Examiner has been adjudged a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of July 19, 1999, case Number KS 005341. The notice, of which the annexed is a true printed copy, has been published in each regular and entitled issue of said newspaper and not any supplement thereof on the following dates to wit: October 11, 2018 I declare under penalty of perjury that the foregoing is true and correct. Executed in the City of Glendora, Los Angeles County, California On this 11th day of October 2018. s NOTICE OF PUBLIC HEARING CITY COUNCIL OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that the City Counci{ (the "Council") of the City of Baldwin Park (the "City") will hold a public hearing in accordance with section 6586.5(a)(2) of the California Government Code -on Thursday, October 17, 2018, at the hour of 7:00 P.M., in the City Council Chambers, 14403 East Pacific Avenue, Baldwin Park, California, with respect to the financing of the acquisition and construction of #lie City's Rail Crossings Safety Improvements Project (including Quiet Zone ready improvements)Pby means of the issuance of revenue bonds by the Baldwin Park Municipal Financing Authority in in aggregate amount not to exceed $7,500,000. z> ,. Anyone wishing to be heard on the above matter may appear before the Council at the time of lite public hearing and/or may file a written opinion with the City Clerk, 14403 East Pacific Avenue, Baldwin Park, CA 91706, prior to the public hearing. If you challenge the proposed action in court, you may be limited to raising only those issues yorF-or someone also raised at the public hearing described in this notice, or in written correspondence delivered to the Board at, or prior to, the public hearing. Alejandra Avila City Clerk City of Baldwin Park Publish in the San Gabriel Valley Examiner on October 11, 2018.