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2020 02 19 staff report
NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, February 19, 2020 at 5:30 PM. at City Hall — 3rd Floor Conference Room 307, 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: February 13, 2020. Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of February 19, 2020. Lourdes Morales, Chief Deputy City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and FEBRUARY 19, 2020 o�at�on 5:30 PM CITY HALL - 3' Floor, Conference Room 307 14403 EAST PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 I� U B O SAN�,CAERIEL '0 0 1'A L tE01 0. Manuell_ozano - Mayor Monica Garcia - Mayor Pro Tem Alejandra Avila - Council Member Paul C. Hernandez - Council Member Ricardo Pacheco - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WH/LE MEET/NG /S /N PROCESS POR FA VOR DE APA GAR SUS TELEFONOS CEL ULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda, but only on any matter posted on this para hablar solamente sobre asunto publicado en esta agenda. If you wish to address the City Council agenda. Si usted desea la oportunidad de dirigirse al or any of its Agencies, you may do so during the Concilio o alguna de sus Agencias, podra hacerlo PUBLIC COMMUNICATIONS period noted on durante el periodo de Comentarios del Publico the agenda. Each person is allowed three (3) (Public Communications) anunciado en la agenda. A minutes speaking time. A Spanish-speaking cada persona se /e permite hablar por tres (3) interpreter is available for your convenience. minutos. Hay un interprete para su conveniencia. CITY COUNCIL SPECIAL MEETING — 5:30 P.M. CALL TO ORDER ROLL CALL: Council Members: Alejandra Avila, Paul C. Hernandez, Ricardo Pacheco, Mayor Pro Tem Monica Garcia and Mayor Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algon asunto a menos que sea incluido en la agenda, o a menos que exista algona emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fjar asuntos para tomar en consideracion en juntas proximas. (Codigo de Gobierno §54954.2) OPEN SESSION/STUDY SESSION Summer Job Program Presentation by AJCC RECESS TO CLOSED SESSION 1. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representative: Rebecca T. Green, Richards Watson Gershon, Shannon Yauchzee, Chief Executive Officer, and Laura Thomas, Human Resources/Risk Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) 2. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: Salcedo v. City of Baldwin Park Case Name: City of Baldwin Park v. City of Irwindale Case No. BC676398 Case No. BS163400 3. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. B. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17-07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. C. Property: 5117 Calmview Avenue (CAN 17-08) Negotiating Parties: City of Baldwin Park and Victor Chevez and Helen Chau, Casa Verde Group D. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park E. Property: 14837 & 14841 Ramona Boulevard (CAN 17-10) Negotiating Parties: City of Baldwin Park and Phil Reyes, and Alexis Reyes, Organic Management Solutions, LLC. F. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP G. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. H. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group I. Property: 5157 Azusa Canyon Road (CAN 17-17) Negotiating Parties: City of Baldwin Park and Mike Sandoval and Ed Barraza, Elite Green Cultivators J. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. K. Property: 13450 Brooks Drive, Unit A & C (CAN 17-27) Negotiating Parties: City of Baldwin Park and Jonathan Yuan Kai Lee, Jefferson Liou, and Jerrell Austin Shepp, Cloud Control, Inc. L. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. M. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. N. Property: 1529 Virginia Avenue (CAN 18-01) Negotiating Parties: City of Baldwin Park and Erik Intermill, Esource LLC O. Property: 5018 Lante Street Negotiating Parties: City of Baldwin Park and Distinct Indulgence (Corporate Name Change Memo) P. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Baldwin Park Tale Corp. 4. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Three (3) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of February 19, 2020. Courrdes Morales Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 ore -mail lmorales baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE Il) BALDWIN PARK CITY COUNCIL REGULAR MEETING .-EBRUARY 19, 2020 00 PIM COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 VA Ll ol,. o Manuel Lozano - Mayor Monica Garcia - Mayor Pro Tem Alejandra Avila - Council Member Paul C. Hernandez - Council Member Ricardo Pacheco - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. Si usted desea la oportunidad de dirigirse al Concilio o alguna de sus Agencias, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. o a Council ,re-tn terp to �i wnitr?, ;,,, c.)f. s. . wF 4, 4.fP 44 . C�F�.:.PZ r'(.T n agenda ,t Carta .i.f <a,), CCF.'+..aeni session, .`t;' ul ar� n e ttig of 4c ..,:: Ci Ct.,.0 ci a` }sr is >a: a.tributed to ar7e Cit ° CC'L., cif less f hae, 72 hours, p, i,r to that r",eetirl,,:i w#1 be a ai a.,ble for pwbfic i .",..`;rte"€. d°..,.?.f Ci(y Cterk's office at '14403 E. Pacific Avh nE{ae', 3rdFloor duk s; g.o�°a`?.C€l v'ess�lie ss hE at,tas (du afai+?.2a. - r` ,�a,, sd y, ':30 a,,, -n,, - 6:00 p,nnj CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Alejandra Avila, Paul C. Hernandez, Ricardo Pacheco, Mayor Pro Tem Monica Garcia and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS Council are also members of the Board of Directors of the Housing Authority and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS LA County Certificate of Commendation to the City of Baldwin Park for participating in the 2019 Champion for West Nile Virus Prevention Challenge. PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETS No se podra tome accion en algGn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideracion en juntas proximas. (Codigo de Gobierno §54954.21 City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report — December 2019 Missing Staff recommends that Council receive and file the Treasurer's Report for December 2019. 3. Approve Restructuring of the Planning Division and Reclassify the Position of Housing Specialist and Approve Updates to the Comprehensive City of Baldwin Park Pay Schedule in Accordance with CalPERS Established Guidelines Staff recommends that the City Council approve, ratify and adopt: 1. Resolution No. 2020-005 to update the Comprehensive Pay Schedule; and 2. Resolution No. 2020-006 modifying the City of Baldwin Park's job classification plan to include a new position of Assistant Planner and Senior Planner and class specifications, and a revised class specification for Associate Planner in accordance with applicable rules and regulations; and 3. Approve the action of converting the Housing Technician to Housing Specialist. 4. Repeal of Ordinance No. 1444 Regulating Rent Increases and Evictions with the Adoption of Ordinance No. 1451 Staff recommends City Council introduce for first reading Ordinance No. 1451 entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REPEALING ORDINANCE NO. 1444 AND BALDWIN PARK MUNICIPAL CODE SECTIONS 128.01 THROUGH 128.12 RELATING TO REGULATING RENT INCREASES AND EVICTIONS." 5. Authorize Equipment Purchase of After -Market Utility Upgrades for Newly Leased Compressed Natural Gas (CNG) Vehicles It is recommended that the City Council: 1. Authorize the Director of Finance to appropriate $44,174.56 to General Fleet Services, Fund 402, Account #402-50-590-58110-00000 and to make the necessary transfers and adjustments; and 2. Authorize the Director of Public Works to process the payment for the purchase. 6. Waive Formal Bid Procedures and Award Contracts for CIP20-150 for the 2nd Floor Remodeling Project Staff recommends that the City Council: 1. Waive formal bid procedures per the City's Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and 2. Authorize the Mayor to Execute the Contract with Shaw Integrated Solution in the amount of $83,578.83; and 3. Authorize the Mayor to Execute the Contract with Swedlows Distributors, Inc. in the amount of $83,857.29; and City Council Agenda Page 3 4. Authorize the Mayor to Execute the Contract with Al Concrete & Construction Inc. in the amount of $207,902; and 5. Authorize the Director of Finance to appropriate $85,000 from Fund No. 890- Low/Mod Income Housing and $25,000 from the Engineering Fees Revenue Account No. 100-50-000-42500-00000 to cover the additional cost. 7. Approval of a Professional Services Agreement with Nichols Consulting Engineers for the City of Baldwin Park's Pavement Management System (PMS) Update It is Staff's Recommendation that the City Council: 1. Approve the Professional Services Agreement with Nichols Consulting Engineers (NCE) in the amount of $41,000; and 2. Authorize the Director of Public Works to purchase a new dedicated PMS software system including implementation cost in an amount not -to -exceed $12,000.00; and 3. Authorize the Mayor and City Clerk to execute the contract with Nichols Consulting Engineers for the development of the PMS updates. 8. Award of Bid for Project No. CIP20-022 — Maine Avenue Complete Street Improvements, Phase 1B It is Staff's recommendation that the City Council: 1. Approve and award the contract to Gentry Brothers, Inc. of Irwindale, CA in the amount of $1,715,418.60; and 2. Authorize the Director of Public Works to approve Request for Services to Infrastructure Engineers (IE) in the amount of $180,843 for construction management, inspection, fund administration and material testing; and 3. Authorize the Mayor and City Clerk to execute the contract with Gentry Brothers, Inc. for Maine Avenue Complete Street Improvements, Phase 1 B project. 9. Adopt Resolution No. 2020-004, "Resolution of the City Council of the City of Baldwin Park, California, Authorizing Submittal of a Grant Application and Designating Signature Authority for the VW Zero -Emission Vehicle (ZEV) Investment Commitment Grant for Procurement of Electric -Powered Shuttles for the Dial -A -Ride Transit Program" Staff recommends that the City Council: 1. Adopt Resolution No. 2020-004, "A Resolution of the City Council of the City of Baldwin Park, California, Authorizing Submittal of a Grant Application and Designating Signature Authority for the VW Zero -Emission Vehicle (ZEV) Investment Commitment Grant for Procurement of Electric -Powered Shuttles for the Dial -A -Ride Transit Program"; and 2. Authorize the Director of Public Works to administer the VW Zero Emission Vehicle Investment Grant. 10. Accept and Authorize the Filing of a Notice of Completion for CIP 20-156 & 20-173 — Replacement of Vinyl Floor, Carpet Tiles and Wall Carpet at the Esther Snyder Community Center Staff recommends that the City Council: 1. Accept the improvements by Shaw Integrated Solutions and authorize recordation of a Notice of Completion; and 2. Authorize the payment of $2,519.09 in retention funds to Shaw Integrated Solutions upon the expiration of the 35 -day notice period. City Council Agenda Page 4 11. Authorization to Advertise the Request for Proposals for Professional Pyrotechnic Services Related to the 4t" of July Fireworks Spectacular Staff recommends that the City Council: 1. Authorize the advertisement of the Request for Proposal (RFP) for professional pyrotechnic services related to the 4t" of July Fireworks Spectacular. 12.Award an Agreement to Cintas Corporation No. 2 for Citywide Automated External Defibrillator Service Staff recommends that the City Council: 1. Award an Agreement to Cintas Corporation No. 2; and 2. Authorize the Chief Executive Officer to execute Agreement. 13.Approval of Resolution 2020-003 and Consideration of a Memorandum of Understanding (MOU) with Goodwill Southern California to Establish a Youth Employment Program Staff recommends the City Council: 1. Approve Resolution 2020-003 and approve the Proposed MOU with the GSC; and 2. Authorize the Mayor to execute the MOU. 14.Approval of a Memorandum of Agreement (MOA)with the Baldwin Park Business Association to Establish a Youth Employment Program Staff recommends that the City Council: 1. Approve the proposed MOA with the Baldwin Park Business Association; and 2. Authorize the Chief Executive Officer to finalize and execute the MOA 15. Consideration and Approval of the San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement Staff recommends the City Council: 1. Authorize the City Manager and City Attorney to finalize the Joint Exercise of Powers Agreement; and 2. Authorize the Mayor to execute the San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement. 16. Ratify the Retention of Attorney Services Staff recommends that the City Council: 1. Ratify the retention of the above -listed firms; and 2. Direct the City Attorney to draft standard retention agreements with these firms; and 3. Authorize the Mayor and City Clerk to execute said agreements approved as to form by the City Attorney. PUBLIC HEARING 17. Consideration of Adoption an Extension of an Existing Citywide Moratorium on New and the Expansion of Existing Massage Establishments Staff recommends following the Public hearing the City Council adopt: 1. Attachment #2 entitled "Report of Measures Taken to Alleviate the Conditions that Led to the Adoption of Ordinance 1448"; and 2. Ordinance 1450 entitled "An Interim Ordinance of the City of Baldwin Park, Extending a Citywide Moratorium on the Establishment of New and the Expansion of Existing Massage Businesses". City Council Agenda Page 5 CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer's Report — December 2019 Staff recommends that the Board receive and file the Treasurer's Report for December 2019. REPORTS OF OFFICERS 18. Review of Commission Applications and Consideration of Appointments/Reappointments to Fill the Scheduled Vacancies for the Planning Commission Staff recommends that the City Council review all commission applications to the Planning Commission and make respective appointments. 19. Reorganization of the City Council — Selection of Mayor Pro Tempore 1. The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the nomination is required; and 2. after receiving nominations, the City Clerk closes the nominations; and 3. the City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is more than one nomination, a roll call vote is conducted in the order in which nominations are received until a Mayor Pro Tempore is elected by majority vote. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS None Listed ADJOURNMENT CERTIFICATION I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of February, 2020. 4- a, 41 f4 Lourdes Morales, Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at Imorales@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda M.- ITEM NO. I TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: February 19, 2020 W SUBJECT: City of Baldwin Park's Warrants and Demands SUMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $1,060,479.72 and the attached General Warrants Register was $2,369,988.36 for a total amount of $3,430,468.08. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 200708 to 200757. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 18939 to 19488 for the period of December 29, 2019 through January 25, 2020, inclusive; these are presented and hereby ratified in the amount of $1,060,479.72. 2. General Warrants, with the bank drafts in the amount of $613.57 and the checks from 227306 to 227816 in the amount of $2,369,374.79 for the period of January 01, 2020 to February 06, 2020, inclusive; in the total amount of $2,369,988.36 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Check Register Attachment 1 Check Register y Z p C O N O d O i w h M O l H I M d O O -i h H I. y W O O Lr! b ti C N M VI M M V I O O O d'- l a H I O? G� O? 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N N N N N N ..... N N- N N N N N. N N N N N N N N N d ----------------- N N N N N N N N N N N N -------------------------- N N N N N 0 0 0 0 O O SI IMMARY ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: February 19, 2020 SUBJECT: Treasurer's Report — December 2019 Attached is the Treasurer's Report for the month of December 2019. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for December 2019. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A" Treasurer's Report Attachment 1 Exhibit "A" Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 1213112020 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Lkliency Investment Fund (LAIF) $ 34,810,460.34 Cash with Bank of the West City Checking 4,372,429.66 Money Market Plus 133,281.16 City -Including General Fund & all other Special Revenue Funds 2.041/6 Varies Varies $ 26,892,607.97 $ 26,892,507.97 $ 26,892,507.97 $ 26,892,507.87 Housing Authority 2.04% Varies Varies 13,827.25 13,827.25 13,827.25 13,827.25 26,906,33522 26,906,335.22 26,906,335.22 26,906,335.22 Certificate of Deposit Citibank National Association (Mutual Securities) 2.65% 1/25/2019 1/25/2021 250,000.00 250,000.00 260,000.00 2S$600.00 Goldman Sachs Sk USA NY (Mutual Securities) 2.25% 1/24/2018 1/24/2020 250,000.00 250,000.00 250,000.00 250,102.60 Sallie Mae Bk SLT Lake City UT (Mutual Securities) 2.25% 1/24/2018 1/24/2020 250,000.00 250,000.00 250,000.00 250,102.50 Morgan Stanley Bank N A Utah (Cantelia) 2.64% 4/19/2018 4/20/2020 250,000.00 260,000.00 260,000.00 250,767.50 Barclays Bank Del (Cantella) 3.05% 12119/2018 12/21/2020 250,000.00 250,000.00 250,000.00 253,366.00 1,250,000.00 1,266,927.50 1,260,000.00 1,250,000.00 Fiscal Agent Funds (TrustlDebt Service Fund) Varies Varies Varies 6,633,620.26 6,633,620.26 6,633,620.26 6,633,62026 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 20,504.86 20,504.86 20,504.86 20,504.86 6,654,125.12 6,664,125.12 6,664,125.12 6,664,125.12 S 34,810,460.34 S 34,810,460.34 6 34,810,460.34 S 34,817,387.84 Total Investments $ 34,810,460.34 Cash with Bank of the West City Checking 4,372,429.66 Money Market Plus 133,281.16 City Miscellaneous Cash 565,679.95 Successor Agency 409,963.01 Housing Authority 272,147.25 Financing Authority 11.700.00 Total Cash with Bank of the West 5,765,201.03 Investment Brokerage Capita Reserves (Divdend Option Cash) 7,215.13 Total Cash and Investments $ 40,584876.60 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. • There was no investment maturity/purchase transactions made for the month of December 2019 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ITEM NO. 3 TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Office 2 Benjamin Martinez, Community Development Directo Laura J. Thomas, Human Resources/Risk Manager DATE: February 19, 2020 .. r SUBJECT: Approve Restructuring of the Planning Division and Reclassify the Position of Housing Specialist and Approve Updates to the Comprehensive City of Baldwin Park Pay Schedule in Accordance with CalPERS Established Guidelines SUMMARY This report seeks City Council consideration of a restructuring of the Planning Division where two part- time positions will be consolidated to create a full time Assistant Planner. This will be done to provide staff retention and stability to the Division. Staff is also seeking approval for a reclassification of a Housing Technician to a Housing Specialist position. Housing Specialist is the more commonly used job classification within the Housing operation, and is responsible for providing a myriad of Housing services. Finally, approval is requested to update the comprehensive City of Baldwin Park pay schedule and make the necessary salary adjustments in accordance with CalPERS guidelines for these changes. RECOMMENDATION Staff recommends that the City Council approve, ratify and adopt: 1. Resolution No. 2020-005 to update the Comprehensive Pay Schedule; and 2. Resolution No. 2020-006 modifying the City of Baldwin Park's job classification plan to include a new position of Assistant Planner and Senior Planner and class specifications, and a revised class specification for Associate Planner in accordance with applicable rules and regulations; and 3. Approve the action of converting the Housing Technician to Housing Specialist. FISCAL IMPACT For both the Planning and Housing positions there is no fiscal impact and most importantly no General Fund Impact. All changes can be absorbed in the current year fiscal Budget. BACKGROUND The updated Job Classification plan includes two new positions (class specifications) of Assistant Planner and Senior Planner and a revision to the Associate Planner class specification. The Assistant Planner is the entry-level professional position in the planning series. This position will provide full time administrative support vital to the City Planning operation. The Associate Planner performs higher level planning work with minimal supervision. The Senior Planner is the next level up from Associate Planner and is responsible for handling the more complex and highly sensitive planning matters and will serve as the assistant to the City Planner. Below is the chart to demonstrate the reorganization of the Planning Division: Current Planning Division Structure Structure The administrative demands on the Planning Division necessitates a full-time commitment to the operation. Historically, the Planning Division has utilized two part-time planning technician positions to accomplish many of its work objectives. The excessive use of part-time resources placed limitations on the Planning Division's ability to provide timely follow-up and oversight of important projects and assignments due to limited availability of part-time staff. Some of these projects include but are not limited to the processing of design review applications, land use entitlement applications, review and approval of business licenses and assisting the public and developers with proposals for residential and commercial development. Additionally, the Planning Division has experienced routine turnover which has impacted the work and delayed projects. Nearly all of the part-time employees, including full time staff, once trained, seek full time planning opportunities with other municipalities. The constant turnover creates inefficiencies and the time and investment required to re-train new staff has become very costly to the operation. To address retention issues, the Planning Division created opportunities to attract and incentivize highly skilled candidates to consistently contribute and grow within the Planning Division. In other words, if funding is available, an Assistant Planner would have an opportunity to advance to Associate Planner upon meeting the qualifications and demonstrated competence to perform at the higher level. And, an Associate Planner could advance to Senior Planner based on the above scenario. This hiring approach brings stability to the Division thus enabling this operation to provide uninterrupted services to the residents and developers. Finally, the Community Development Department submitted all of the proper documentation for the proposed Housing Technician reclassification to Human Resources for review and determination as to the appropriateness of the request. The duties being performed by the Housing Technician, incumbent as validated by the Community Development Director, were compared to the responsibilities of a Housing Specialist. There were some notable differences between the two job classes, however, staff determined that more commonality existed than differences. The best solution, as recommended by the Human Resources Department was to approve a reclassification. To properly align duties and responsibilities of various Housing positions, a reevaluation of the Housing Technician class specification may be necessary in the near future. ALTERNATIVES The alternative is to consider other staffing options or to leave the structures as is. However, if the changes are not made the City will continue to lose valuable staff. Part-time staff will continually work a few months and gain experience to then move on to a full time job at another City. This costs the; City by having vacancies and by having to continually recruit. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Exhibit "A" — Assistant Planner, Associate Planner and Senior Planner Class Specifications 2. Exhibit "B" - City of Baldwin Park Comprehensive Pay Schedule 3. Resolution No. 2020-005 - Revised Comprehensive Pay Schedule 4. Resolution No. 2020-006 - Updated Job classification plan to include Assistant Planner, Associate Planner and Senior Planner Attachment 1 Exhibit "A" — Asst. Planner/Assoc. Planner/Sr. Planner Class Specifications SAID F 8A0 �HU&OF 4 THE 9A `, SAN ARRIEL ' AI IEY ' City of Baldwin Park ASSISTANT PLANNER Class Specification 2/19/20 DEFINITION Performs professional level work in the field of urban planning and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the journey level class in the professional planning series. Positions in this class are expected to have a general knowledge, abilities and experience to perform the full range of professional planning work involving the application of professional knowledge and skills to various municipal planning and zoning problems. Responsibilities include the preparation of specific reports and plans with opportunity for independent judgment in planning work details and making technical determinations. The Assistant Planner is distinguished from the Associate Planner in that the position requires less specialized knowledge of statutory requirements and planning standards and receives greater direction. ADVANCEMENT TO ASSOCIATE PLANNER Upon completion of probation as an Assistant Planner the incumbent may have an opportunity to automatically advance to Associate Planner provided the incumbent meets the requirements, and demonstrates a readiness to perform at the higher level. More importantly, the City Manager and Finance Director must approve such advancement based on the current financial condition of the City. Special note: Please refer to Associate Planner Class specification for detailed summary of job duties and requirements. SUPERVISION RECEIVED AND EXCERCISED Direction is provided by the City Planner. Assignment may require direct or functional supervision of clerical or paraprofessional positions. City of Baldwin Park Assistant Planner (Continued) EXAMPLES OF ESSENTIAL FUNCTIONS: • Participates in activities of long-range and current planning as they relate to urban land use. • Compiles, analyzes and interprets data relating to urban land use, population, and related social and economic characteristics of the City; computes statistical documentation. • Provides technical and research assistance in a variety of special studies and general planning/zoning code amendments. • Answers inquiries from the public, reviews development proposals for compliance with appropriate regulations. • Prepares environmental documents in compliance with CEQA. • Prepares written reports and makes oral presentations before community groups and Planning Commission. • Inspects projects in the field to ensure compliance with various related regulations. • Assists in graphic support and presentation • Represents the Planning Department at citizens' meetings to inform them of various plans and projects. • Provides information and assistance to developers, property owners and the public regarding basic laws, regulations, policies, standards and procedures with respect to the submission of plans, processing of applications, and implementation requirements. • Reviews, investigates and processes various plans and applications for subdivision, housing and commercial and industrial developments, variances, conditional use permits and business licenses. • Determines conformity with laws, policies, regulations and procedures. • Performs related duties as assigned. QUALIFICATIONS Knowledee of: • Principles, techniques, objectives and practices of urban planning. • Basic statistics, economics, sociology and public administration related to urban planning. • California State Planning Zoning Laws and California Environmental Quality Act (CEQA). • Application of land use, physical design, economic, environmental, and/or social concepts to the planning process and community trends. Ability to: • Analyze and compile technical and statistical data to prepare reports. • Communicate clearly and concisely, orally and in writing. • Interpret planning and zoning programs to the general public. • Perform professional planning work with a minimum of supervision. • To effectively establish and maintain a good rapport and working relationship with those encountered in the course of work including the general public. • Demonstrate leadership qualities by working responsibly; taking the initiative to achieve work outcomes; function as a team player; and utilize collaborative problem solving techniques/strategies. • Exercise sound judgment within established guidelines and supervisory direction. MINIMUM REQUIREMENTS Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education: • A Bachelor's Degree from an accredited college or university with major study in urban planning, architecture, public administration or a related field considered relevant to city planning work. • A Master's Degree in urban planning or related field may substitute for six months of the required experience. Experience: • A minimum of one year of administrative experience in professional planning preferably with a state, county, or municipal agency. License or Certificate • Possess and maintain a valid Class C California driver's license. Physical Requirements: • Must possess the ability to occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. • Ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds. • Ability to sit down for long periods of time. • Ability to occasionally walk for an extended period of time on various terrain. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Note: Class specifications are intended to be descriptive, explanatory, and not restrictive. It is intended to declare what the duties, and responsibilities and the required qualifications of any position shall be. Council Approval Date: February 19, 2020 SAN; BRIEL +LLEY City of Baldwin Park ASSOCIATE PLANNER Class Specification 2/19/20 DEFINITION Performs professional level work of a higher level in the field of urban planning and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the next level in the professional planning series. Positions in this class are expected to have more specialized knowledge, abilities and experience to perform the full range of the more complex professional planning work involving the application of professional knowledge and skills to various municipal planning and zoning problems. Responsibilities include the preparation of specific reports and plans with significant independent judgment in planning work details and making technical determinations. The Associate Planner is distinguished from the Assistant Planner in that the position requires substantial knowledge of statutory requirements and planning standards of a specialized nature, and receives some direction. ADVANCEMENT TO SENIOR PLANNER Upon completion of probation as an Associate Planner the incumbent may have an opportunity to automatically advance to Senior Planner provided the incumbent meets the requirements, and demonstrates a readiness to perform at the higher level. More importantly, the City Manager and Finance Director must approve such advancement based on the current financial condition of the City. Special note: Please refer to Senior Planner Class specification for detailed summary of duties and requirements. SUPERVISION RECEIVED AND EXCERCISED Direction is provided by the City Planner. Assignment may require direct or functional supervision of technical, clerical or para professional positions. EXAMPLES OF ESSENTIAL FUNCTIONS • Analyzes and interprets social, economic, population and land use data and trends. • Prepares written and graphic reports on various planning matters and elements of the City's General Plan. • Reviews rezoning, variance, conditional use permit, subdivision, design review and other similar planning related applications. • Advises property owners and petitioners of the effect and implications of zoning and development actions. • May represent the planning department and explain planning objectives and policies to various organizations, agencies and public groups. • Compiles information and makes recommendations on special studies related to updating the City's general plan, development review policies, specific development projects and the like. • Researches and drafts ordinances for review. • Responds to complaints and requests for information from the public. • Provides technical staff support to the Planning Commission, the City Council, and other committees, commissions, and boards as assigned. • Assist in supervising, training, and evaluating assigned subordinates. • Performs related duties as assigned. QUALIFICATIONS Knowledge of• • A broader range of principles, techniques, objectives, practices, statutory requirements and urban planning standards of a more complex level. • Basic statistics, economics, sociology and public administration related to urban planning. • Current literature, information sources and research techniques in the field of urban planning. • Microsoft Office Software. • California State Planning Zoning Laws and California Environmental Quality Act (CEQA). Ability to: • Analyze and compile technical and statistical data to prepare reports. • Communicate clearly and concisely, orally and in writing. • Interpret planning and zoning programs to the general public. • Independently perform complex professional planning work with minimum direction. • Effectively establish and maintain a good rapport and working relationship with those encountered in the course of work including the general public. • Demonstrate leadership qualities by working responsibly, taking the initiative to achieve work outcomes, function as a team player, including collaborative problem solving. MINIMUM REQUIREMENTS Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Education • A Bachelor's Degree from an accredited college or university with major study in urban planning, architecture, public administration or a related field considered relevant to city planning work. • A Master's Degree in urban planning or related field may substitute for six months of the required experience. Experience: • A minimum of two years of professional planning experience preferably with a state, county, or municipal agency. License or Certificate • Possess and maintain a valid Class C California driver's license. Physical Reauirements: • Must possess the ability to occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; • Ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds; • Ability to sit down for long periods of time • Ability to occasionally walk for an extended period of time on various terrain Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Note: Class specifications are intended to be descriptive, explanatory, and not restrictive. It is intended to declare what the duties, and responsibilities and the required qualifications of any position shall be. Council Approval Date: 2/19/20 F gALDk,�� ,HUKOF, 4` 'THE U, R SAN.�60R1E1 �n -VALIEK\ , 401AW° . City of Baldwin Park SENIOR PLANNER Class Specification 2/19/20 DEFINITION Performs the more advanced and complex professional level work in the field of urban planning; functions as the assistant to the City Planner, and performs related duties as assigned. DISTINGUISHING CHARACTERISTICS This is the advanced journey level class in the professional planning series. Positions at this level are distinguished from other classes within the series by the level and scope of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series. Employees at this level are required to be fully trained in all procedures related to the assigned Planning Department area. Incumbents at this level will function as the assistant to the City Planner. SUPERVISION RECEIVED AND EXCERCISED Direction is provided by the City Planner. Assist in hiring, evaluating, training and supervising paraprofessional, professional, technical and clerical positions. EXAMPLES OF ESSENTIAL FUNCTIONS • Prepares and/or directs the preparation of technical reports relating to land use and environmental matters. • Conducts necessary research and investigations; reviews a variety of plans of a complex and sensitive nature for compliance with applicable laws and regulations. • Meets with developers, business people, homeowners, and other representatives concerned with specific projects to discuss land use requirements, applicable laws and regulations, and to address problems and complaints. • Provides direction to personnel engaged in research, surveying, and compilation and interpretation of statistical information; • Coordinates related activities with other city departments and management personnel. • Monitors consultant contracts for the preparation of special studies and environmental documents. • Participates and attends in a staff capacity a variety of meetings including but not limited to meetings of the Planning Commission and City Council, including developers and other outside agencies; and makes presentations as necessary. • Reviews, evaluates, and makes recommendations regarding revisions in municipal zoning codes, policies, and procedures. • Supervises the processing of zoning applications and directs the preparation of required public notices. • Maintains departmental records and files relating to planning matters. QUALIFICATIONS Knowledize of• • Thorough knowledge of principles and practices of urban planning. • Techniques used in the development and revision of a general plan or specific plans, as well as state laws and guidelines relating to planning; zoning and environmental laws, related court cases, and proper administrative procedures of state, county, city, special districts, and Council of Governments. • Working knowledge of public administration principles of supervision, training, and budgeting. Ability to: • Analyze and compile technical and statistical data to prepare reports. • Communicate clearly and concisely, orally and in writing. • Prepare technical and comprehensive reports. • Interpret planning and zoning programs to the general public. • Independently perform complex professional planning work with minimal direction from the City Planner. • Effectively establish and maintain a good rapport and working relationship with those encountered in the course of work including the general public. • Demonstrate leadership qualities by working responsibly and efficiently; taking the initiative to carry out work directives and positively influencing others to do the same; modeling team player attitudes and behaviors; working collaboratively with others in and outside of the organization; and utilizing innovative problem solving techniques/strategies. MINIMUM REQUIREMENTS Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience: A minimum of five years of professional full-time paid experience in the field of urban planning preferably with a state, county or municipal agency. Education: A Bachelor's Degree from an accredited college or university with major study in urban planning, architecture, pubic administration or related field considered relevant to urban planning. A Master's Degree in urban planning or related field may substitute for one year of the required experience. License or Certificate • Possess and maintain a valid Class C California driver's license. Physical Requirements: • Must possess the ability to occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; • Ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds; • Ability to sit down for long periods of time • Ability to occasionally walk for an extended period of time on various terrain. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation. Note: Class specifications are intended to be descriptive, explanatory, and not restrictive. It is intended to declare what the duties, and responsibilities and the required qualifications of any position shall be. 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CD Q c m Z CO N N O Z C- 0 a a CD N OD OD OD O O O O O O O O 0 0 0 0 0 0 o O o N CWJI (D W W O v N COO U) m CD 0 0 3 3 U) (D CD 0 cn 90c 0 CD CD m a CD CD m o U) 0 O 2 2 j v; U) v O m CD (D O U y m O CD (D N D O 7 N C fD Z vi O m> 0 0 m 0 g a 0 m 0 a m s m> m> m 3 m a m 3 >> 0 C 0 0 C >> 0 0 G 0 0 o G a � o 0 G 0 7 0 0 C 0 3 0 0 C 0 7' 0 o G a , o 0 G e m o e m 3 a o c S a s_ O o t 0, e 3 a c 3 a o e a e O i z m m m m m m m V1.9 ? fA A 69 v 69 fA CJI 69 A fA -A. 69 CST 69 CST fA CT W W W .-+ (r O O CT A A W O W N A O A O V 69 CT O 69 O (o to O W 69 N CT fA CT -469 V CO 69 A W 69 N O) 69 OD -+ CT O N -+ N O N V NM O O O W W A A O OD V CO 0 CO O CD O N V W OD CT N O O� CO W to O to N CT V O OD (0 N V N -I O) O W v ? ? 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CD CDco O 3 O m � CD N N aO CD m .0. m y CD N O y 3 7 A N 7 S S S S S S S S S S S S S S S S S S S S S S S O O O O O O O O O O O O O O O O O O 01010 O O G G C 1C C l5i C `C C C G G C G G G C C G 35, G G G C G C �Ci li Ilk `C= `C `C `C P' 'C `C 69 N b9 rA 69 EA EA fA 69 EA fA fA fA 69 EA EA fA 69 69 fA 69 69 fA O O CO O W O O CD W CD V V V V V V V V W O) CA W W Cn V W CO Cn Cn UI CT N CD Co Co Cn Cn CJI CJI OD OD CO OO W O O O N A V V V V O CJI CA M 0 0 0 0 Cn N N N N N N N N 69 69 fo in E9 69 fA w fA 69 fA fA fA fA fA fA fA 69 fA b9 O O O (O O 00 00 O OD OD O OD O V V V V V V V V V �I CD Cn :-1W CO CO CO CO CTI N N N CD CD O CD Cn O O O N A A A A V O O O CT Cn Cn CTI O Ol C." UI CT CT N N 69 fA 69 69 EA fA E9 69 E9 in fA 69 69 to in to fA V) fA N N O CO CO CD W W (D CD (D O V V V V V V W CO Cn -+ V W W W W CO . Cn Cn CT N N N N CD Cn Cn Cn Cn Cr W O O O N N N N A V V V O O O O CJI O O O O O N_ N_ N N N 69 fA 69 fA to 69 E9 E9 fA to fA 69 b9 fA fA fA fA fA O O O O CO (O CO CO O CD CD OD O O CD W V V V V V V fd CO CTI -1 -I V V w CO CO CO CJI CTI CT CT N CD CD CD CD CD CT W O O O O O O N A A A V V V V O Cn Cn Cn Cn Cn N N N N T T T 4A fA N O N O N O N O N O N O CO CO CO O y OD 0000 O �<2<2 OD CD CD T- CD 00 V W CD Cn V W W W CO O O CO Cn N N N N N f0 CT W O O O O O O N N N A A A A V O O O O O 69 EA fA 69 E9 69 69 69 fA 69 69 fA 69 fA 69 fA fA to E9 E9 69 69 E9 N N O O O O O O CO CO CO O CO O CO 00 00 00 O OD OD CD �1 w CO Cn Cfl Cfl Cn V V V W W W CW CO Cn CA Cn w CJI W O Cn W O O O O O O O O N N N N A V V V V V 69 E9 69 69 0 fA 69 69 69 69 69 69 69 69 E9 69 E9 ffl VJ fA 69 fA E9 N N N N N N N N N N N W N N CD O O O O O O O CO O CO (O CO O OD lD CD CD W 0 fD co co O CT -+ . fO W O O O O O O O O N A A A A A W N -n r y c y m a N CD C O S S S E9 ffl E9 O W b9 b9 fA N CAO O vi E9 fA V CA CD Cn N CAO 69 fA J 69 0 V V O O CT N 69 E9 E9 V �I v bo L"CD U1 69 69 69 OD V V 00 O O E9 E9 69 .a 00 ..a CD .a V Lyl V O f(A G W N N N N N O (O (b 'J O (T Z] (� Cn fD < tt] CD W _ � � N ' v 0 A d m t� O m 3 v m m 0 0 0 0 0 0 -73 �L SIL S N N N N N N CA -� -1 W co CD W O Ch W -+ 189 N N N N N W W N N -+ (T O O) -I W CJi (D W CD CT W N N N N N N A W W N N . I OU O CA V N (T to W CO CT -GS N N A N A N W N W N N CT O CT Cl a) O N U) to W CD N N N N N N A A A W W N CA N W tp O COD M 60 4.9 N N N N N N CT A A A W W ? c0 CT O Cn O co CO O N Cr CD N N N N N N CA CT A A A W O a co Cn o (A O co to O N CT Attachment 3 Resolution No. 2020-005 — Revised Comprehensive Pay Schedule RESOLUTION NO. 2020-005 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CalPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park has created a seven step salary range for the Assistant Planner and Senior Planner positions; and WHEREAS, the City of Baldwin Park has deleted the part-time Planning Technician position from the salary schedule; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CalPERS and has attached said report to this resolution as with the date, February 19, 2020 referred to as Exhibit B. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. The City Council of the City of Baldwin Park adopts CC Resolution No. 2020-005 to create the Comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 19th day of February 2020. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, JEAN M. AYALA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-005 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 19, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK Attachment 4 Resolution No. 2020-006 — Updated Job Classification to Include Asst. Planner/ Assoc. Planner/Sr. Planner RESOLUTION NO. 2020-006 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING A NEW JOB CLASSIFICATION PLAN IN ACCORDANCE WITH APPLICABLE RULES AND REGULATIONS. WHEREAS, the City of Baldwin Park, has created a new position of Assistant Planner and Senior Planner and; WHEREAS, the class specifications for Assistant Planner and Senior Planner have been created to reflect the essential duties, responsibilities, competencies and minimum qualifications; and WHEREAS, the City of Baldwin Park, has revised the class specification for Associate Planner and; WHEREAS, the class specification for Associate Planner has been revised to reflect the essential duties, responsibilities, competencies and minimum qualifications; and WHEREAS, the City of Baldwin Park has attached the class specifications referred to as Exhibit A. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park meeting in a regularly scheduled session, hereby adopts the creation of Assistant Planner and Senior Planner and approves the revision of the Associate Planner specification, and approves the Job Classification Plan, as modified to be effective February 19, 2020, attached here to as Exhibit B. Section 2. This Resolution shall take effect immediately upon its adoption. Section 3. This City Clerk shall enter this Resolution into the official book of resolutions. PASSED, APPROVED, AND ADOPTED this 19th day of February, 2020. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, JEAN M. AYALA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-006 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 19, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK ITEM NO. STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Benjamin Martinez, Director of Community Development DATE: February 19, 2020 SUBJECT: Repeal of Ordinance No. 1444 Regulating Rent Increases and Evictions with the Adoption of Ordinance. No. 1451 SUMMARY The report requests the City Council introduce for first reading Ordinance No. 1451 repealing Ordinance No. 1444 and corresponding sections of the Baldwin Park Municipal Code relating t& regulating rent increases and evictions. RECOMMENDATION Staff recommends City Council introduce for first reading Ordinance No. 1451 entitled " AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REPEALING ORDINANCE NO. 1444 AND BALDWIN PARK MUNICIPAL CODE SECTIONS 128.01 THROUGH 128.12 RELATING TO REGULATING RENT INCREASES AND EVICTIONS." FISCAL IMPACT There is no fiscal impact. BACKGROUND With the adoption of Ordinance No. 1447 by the City Council on December 4, 2019, related to rent stabilization, it is recommended that Ordinance No. 1444 be repealed. Ordinance No. 1444 was intended to be a temporary measure to freeze rents for 180 days and require "just cause" evictions to help prevent landlords from spiking rents or arbitrarily evicting tenants until a rental stabilization ordinance was adopted by the City Council. Now that Ordinance No. 1447 has been adopted and is in effect as of January 3, 2020, Ordinance No. 1444 is no longer needed. It should be noted that Ordinance No. 1447 also contains "just cause" eviction provisions along with a temporary rent freeze for 120 days or until April 2, 2020. LEGAL REVIEW The City Attorney has reviewed this staff report and ordinance and has finalized its form and content. ALTERNATIVES The City Council may decide not to pursue this repeal ordinance. ATTACHMENTS 1. Ordinance No. 1451 Attachment 1 Ordinance No. 1451 ORDINANCE NO. 1451 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, REPEALING ORDINANCE NO. 1444 AND BALDWIN PARK MUNICIPAL CODE SECTIONS 128.01 THROUGH 128.12 RELATING TO AN URGENCY ORDINANCE REGULATING RENT INCREASES AND EVICTIONS. WHEREAS, the City of Baldwin Park adopted Urgency Ordinance No. 1444 creating a freeze on rents from September 4, 2019 to March 2, 2020 throughout the City of Baldwin Park on November 2, 2019; and, WHEREAS, the City of Baldwin Park later adopted Ordinance No. 1447 (Rent Stabilization Ordinance) on December 4, 2019 which prohibited certain residential units from rent increase in excess of three percent (3%) and as further defined in Ordinance No. 1447; and, WHEREAS, Ordinance No. 1447 also provided for a temporary freeze on rents for 120 days from the adoption of the ordinance, or April 3, 2020, thus the provisions under Ordinance No. 1444 are no longer needed; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Ordinance No. 1444 entitled "An Ordinance of the City Council of the City of Baldwin Park, California Amending Sections 128.01 through 128.12 of the Baldwin Park Municipal Code Relating to An Urgency Ordinance Regulating Rent Increases and Evictions" is hereby repealed. SECTION 2. Baldwin Park Municipal Code Sections 128.01 through 128.12 are hereby repealed. SECTION 3. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final reading and adoption. First read at a regular meeting of the City Council of the City of Baldwin Park held on the 19th day of February, 2020, and adopted and ordered published at a regular meeting of said Council on the day of 12020. PASSED, APPROVED, AND ADOPTED this day of , 2020. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, JEAN M. AYALA, City Clerk of the City of Baldwin Park, do hereby certify that the foregoing Ordinance was introduced and placed upon its first reading at a regular meeting of the City Council on February 19, 2020. Thereafter, said Ordinance No. 1451 was duly approved and adopted at a regular meeting of the City Council on , 2020 by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK STAFF REPORT ITEM NO. 5 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works DATE: February 19, 2020 '�'J SUBJECT: Authorize Equipment Purchase of After -Market Utility Upgrades for Newly Leased Compressed Natural Gas (CNG) Vehicles SUMMARY This item seeks City Council consideration of approval to purchase after -market utility upgrades for three (3) newly leased Ford F-250 pick-up trucks. The leased vehicles will replace existing vehicles with similar utility features currently in use. Two (2) vehicles will be assigned to the Recreation and Community Services Department and one (1) will be assigned to the Public Works Department. RECOMMENDATION It is recommended that the City Council: 1. Authorize the Director of Finance to appropriate $44,174.56 to the General Fleet Services, Fund 402, Account #402-50-590-58110-00000 and to make the necessary transfers and adjustments; and 2. Authorize the Director of Public Works to process the payment for the purchase. FISCAL IMPACT There is no fiscal impact to the General Fund. The purchase is funded as shown below: From Acct. #402-50-590-53100-00000 to Acct. #402-50-590-58110-00000 $22,174.56 Transfer From Acct. #402-50-590-53371-00000 to Acct. #402-50-590-58110-00000 $22,000.00 Total Funds $44,174.56 BACKGROUND On May 16, 2018 the City Council approved the implementation of a Vehicle Leasing Program in an effort to reduce fleet costs and provide a more efficient fleet. Since then, the program has brought in 21 new leased energy efficient vehicles that take advantage of the newest, most efficient, environmentally friendly technologies such as electric power, gas -electric hybrids and compressed natural gas (CNG). These vehicles have displaced older, inefficient, environmentally detrimental vehicles. Included in the order were three (3) CNG Ford F-250 Pick-up trucks. DISCUSSION The newly leased CNG pick-up trucks will replace three vehicles of similar capabilities within the Recreation and Community Services and the Public Works Departments. The vehicles to be replaced are over 15 -years old and have served their useful life. The displaced vehicles will be sent to auction and have the proceeds of the sale applied to offset costs the leasing program. After -market utility upgrades include CNG conversion and large utility boxes installed on all trucks and two (2) of the trucks will have a 1,500 -lbs liftgate installed. A 4 -bar ladder rack tow hitch with wiring, light bar on the roof with six (6) strobe lights, two lights (2) on the front and two (2) in the rear and a control box inside the cab will also be installed on all vehicles. The vehicles will be assigned to facilities and park maintenance staff once the City takes delivery of them. ENVIRONMENTAL CONSIDERATIONS: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. ALTERNATIVES The City Council may choose: 1. The City Council may choose not to approve the purchase of the after -market utility upgrades. This action is not recommended as the new leased vehicles are ready to be deployed to the appropriate departments for use. 2. City Council may direct staff with a desired alternative. LEGAL REVIEW None required. ATTACHMENTS 1. After -Market Capitalized Reduction Invoice and supporting documents. Attachment 1 After -Market Capitalized Reduction Invoice and Supporting Documents ;L E z o W +�+ W N�' Z ,+�+ ^ N a N n lc0 Q W Q c` oro Q LL„ O1�v V H V Y0. N ro- H W F- Z p p cC m E � WaAa�W N o 4_ vt f- aR t- 'e— FLEET Den -End (Equity) � 3WZ.,f1�' MANAGEMENT P ( qui Lease Rate Quote Quotes No: 4200607 x 1 �>n Prepared For: City of Baldwin Park Date 03/01/2019 Gutierrez, Samuel AEIAM TTWIAA78 unit R Year 2019 Make Ford Model F-250 Series XL 4x2 SD Regular Cab 8 ft. box 142 in. WB SRW Vehlefe Order Type Ordered Term 60 State CA Customer# 564902 $ 50,041.13 Capitalized Price of Vehicle' All language and acknowledgments contained M thio signed quote apply to all vehicles that are ordered under this Waned suet._ $ 0.00 • $ 829.85 • $0.00 • $ 325.00 $12.611.07 • $1,180.55 • $0.00 $ 0.00 $ 0.00 " $ 0.00 • $37.855.06 $511.14 S 185. $ 19SAO $ 0.00 $ 0.00 $ 0.00 Saks Tax 0.0000% Stan CA Initial License Fee Registration Fee Other. (See Page 2) Capitalized Price Reduction Tax on Capitalized Price Reduction Gain Applied From Prior Unit Tax on Gain On Prior Security Deposit Tax on Incentive(Taxable Incentive Total: $0.00) Order Information Driver Name Exterior Color (0 P) Oxford While Interior Color (0 1) Medium Earth Gray w/Clo#t 40/20/40 SpA Lie. Plate Type Exempt GVWR 0 Total Capitalized Amount (Delivered Price) Depredation Reserve a 1.3500% Monthly Lease Charge (Based on Interest Rate - Subject to a Flood Total Monthly Rental Excluding Additional Services Additional Fleet Management Master Policy Enrollment Fees Commerdal Automobile Liability Enrollment Liability Limit $0.00 Physical Damage Management Full Maintenance Progtam3 Contract Miles 0 Owls based on estimated annual mileage of 5,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval) Notes ComplCoh Deductible 0 10 OverM11eage Charge $ 0.0350 Per Mile 0 Tires 0 Loaner Vehicle Not Included State CA Enterprise FM Tent VA be Oro owner of tie vehicle covered by tis Quote. Enterprise FM Trot (not Enterprise Fleet ManagemwM will be tie Leow of such vehicle under the Meow Open - End (Eq ft Lease Agneennnt and ww have a1 rW is and oblWallIm of the Lneor larder bre Master Open - End (Equity) Lease Agrownard wish respect to such vehicle. ALL TAX AND LICENSE FEES IV BE BILLED 7V LESSEEAS rHEY OCCUIL Lease hereby awwfaes this vahkin order, agrees to tease the vehicle an bre terms set forth herein and In the Mosier Equity Lease Agraernard and agrees that L.eaaw shat have the 01111111160 e:atect damages In the evert Lessee fails or rohUaes to 90OW delivery of the ordered vehicle. Lessee cordlin that k Mends flat mora than SM of Ihs use of the vehicle is to be in a trade or business of its Leasee_ BE BILLED ON DELIORY. I or t GpNaanO Arid d Vahltle May ba AOJlatad Re Final MMertenulers Mwka. Leaas Harpy Asalpru to Lasso Myr atMslaceeer RebaNt AIMIDr McMecWnr b1eslWhes tnNrWad ahrM tawae.lArrkll RADOM Ander Inent2va Have Bean Wed By Later to Rediae ft Ca olid PAN of Nu Velida. 2 MWW Leas Charge wd Be Adjusted k Reted 2a Inlorest Rale an aha 0011vary Dets (Subject to a Floor). 3 The locluelon hwWn of tolorwon w mwmmnwm Nathervtoa ale soNty for ew admhiYraeve wnvMAma a ar Lassa. NoMdfMWxriq ere Neiman of such flow cos M ees d algh mahealMtu solus we to be pe farmed by Enlerprfee Fleet Monsllemanf, Ina. Mrd d such m.Manerree Nee aro payable by Lesna Misty tar We accara of Fn o ",, Fleet M"Wnwk Inc.. purnwA to era Mftn sWmN (MaiManertd AytamMej amend We by end between Lasa and EnWpbe Fleet Management Ina; pmldded 2101 such mAlto mu race aro bdnp baled by ErAMpAse Fld Tho„ and Me paW* ries► dirMilen*I EnNrpbe FM Trust. Wonky as an awwftd egarA tar coaeedw an WW at En e(prba Fleet M nap amp Ir1a Printed On 03/01)2019 03:59 PM Page 1 of 5 Ind: # Brake Sets (1 set =1 Axle) 0 5 0.00 Additional Services SubTotel $60.16 Sales Tax 9.5000% $ 762.58 Total Monthly Rental including Additional Services $7.192.66 Reduced Book Value at 60 Months S 400.00 Service Charge Due at Lease Termination Owls based on estimated annual mileage of 5,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval) Notes ComplCoh Deductible 0 10 OverM11eage Charge $ 0.0350 Per Mile 0 Tires 0 Loaner Vehicle Not Included State CA Enterprise FM Tent VA be Oro owner of tie vehicle covered by tis Quote. Enterprise FM Trot (not Enterprise Fleet ManagemwM will be tie Leow of such vehicle under the Meow Open - End (Eq ft Lease Agneennnt and ww have a1 rW is and oblWallIm of the Lneor larder bre Master Open - End (Equity) Lease Agrownard wish respect to such vehicle. ALL TAX AND LICENSE FEES IV BE BILLED 7V LESSEEAS rHEY OCCUIL Lease hereby awwfaes this vahkin order, agrees to tease the vehicle an bre terms set forth herein and In the Mosier Equity Lease Agraernard and agrees that L.eaaw shat have the 01111111160 e:atect damages In the evert Lessee fails or rohUaes to 90OW delivery of the ordered vehicle. Lessee cordlin that k Mends flat mora than SM of Ihs use of the vehicle is to be in a trade or business of its Leasee_ BE BILLED ON DELIORY. I or t GpNaanO Arid d Vahltle May ba AOJlatad Re Final MMertenulers Mwka. Leaas Harpy Asalpru to Lasso Myr atMslaceeer RebaNt AIMIDr McMecWnr b1eslWhes tnNrWad ahrM tawae.lArrkll RADOM Ander Inent2va Have Bean Wed By Later to Rediae ft Ca olid PAN of Nu Velida. 2 MWW Leas Charge wd Be Adjusted k Reted 2a Inlorest Rale an aha 0011vary Dets (Subject to a Floor). 3 The locluelon hwWn of tolorwon w mwmmnwm Nathervtoa ale soNty for ew admhiYraeve wnvMAma a ar Lassa. NoMdfMWxriq ere Neiman of such flow cos M ees d algh mahealMtu solus we to be pe farmed by Enlerprfee Fleet Monsllemanf, Ina. Mrd d such m.Manerree Nee aro payable by Lesna Misty tar We accara of Fn o ",, Fleet M"Wnwk Inc.. purnwA to era Mftn sWmN (MaiManertd AytamMej amend We by end between Lasa and EnWpbe Fleet Management Ina; pmldded 2101 such mAlto mu race aro bdnp baled by ErAMpAse Fld Tho„ and Me paW* ries► dirMilen*I EnNrpbe FM Trust. Wonky as an awwftd egarA tar coaeedw an WW at En e(prba Fleet M nap amp Ir1a Printed On 03/01)2019 03:59 PM Page 1 of 5 FLEET Open -End (Equity) Lease Rate Quote Quote No, 4200607 MANAGEMENT Aftermarket Equipment Total Other Totals Printed On 031122019 09;15 AM Page 2 of 5 CNG Conversion C S11.40000 Pacific Quote 6869 C $ 10,066.00 Black 6 While Lighting Quate 1451 C $ 3,556,13 Total Aftermarket Equipment Billed $ 0.00 Total Aftermarket Equipment Ca italized $ 25,022.13 Aftermarket Equipment Total $ 25,022.13 Other Totals Printed On 031122019 09;15 AM Page 2 of 5 FLEET Open -End (Equity) Lease Rate Quote Quote No: 4200607 MANAGEMENT VEHICLE INFORMATION: 2019 Ford F-250 XL 02 SD Regular Cab 6 fl. box 142 in. WB SRW - US Series ID: F2A SELECTED OPTIONS: Pricing Summary: CODE DESCRIPTION INVOICE INVOICE MSRP Base Vehicle $ 31,493.00 $ 33.150.00 Total Options $ 1.263.00 $ 1.390AO Destination Charge $1.595.00 $ 1,595.00 Total Price $ 34,351.00 $ 36,135.00 SELECTED COLOR: Exterior: Z1- (0 P) Oxford White Interior: IS - (0 1) Medium Earth Gray w/Cloth 40/20/40 Split Bench Seat SELECTED OPTIONS: CODE DESCRIPTION INVOICE MSRP 1 Cloth 40/20/40 Split Bench Seat $ s1.00 $100.00 142M 142" Wheelbase STD STD 1 S_02 (0 1) Medium Earth Gray w/Cloth 40/20/40 Split Bench Seat NC NC 425 50 -State Emissions System STD STD 44S Transmission: TorgSNft-G 6-Spd Auto w/SelectShiA Included Included 528 Trailer Brake Controller $ 246,00 $ 270.00 54K Manual Telescoping/Folding Trailer Tow Mirrors Included Included 587 Radio: AMIFM Stereo Inckided included 600A Order Code SOOA NC NC 64A Wheels: 17" Argent Painted Steel Included Included 66D Pickup Box Delete $ -569.00 $ -625.00 66DRSD Rear Bumper Delete Included Included 66DSPR Spare Wheel, Tire, Carrier 8 Jack Delete Included Included 872 Rear View Camera & Prep Kit $ 377.00 $ 415.00 90L Power Equipment Group $ 832.00 $ 915.00 9OLACD Accessory Delay Included Included 90LASP Advanced Security Pack Included Included 9OLPLK Power Locks Included Inched 9OLPTL Power Tailgate Lock Included Included 9OLPWN Power Front Seat Windows Included Included 9OLRKE Remote Keyless Entry Included Included 98F CNG/Propane Gaseous Ergine Prep Package $ 286.00 $ 315.00 995 Engine: 6.21L 2 -Valve SOHC EFI NA V8 Flex -Fuel included Inckided PAINT Monotone Paint Application STD STD STDGV GVWR: 9,950 lb Payload Package Included Included TD8 Tires: LT245/75Rx17E SSW A/S (4) Inckided Included X37 3.73 Axle Ratio Included Included Zt 01 (0 P) Oxford While NC NC Printed On 03/12/2019 09:15 AM Page 3 of 5 CONFIGURED FEATURES: Body Exterior Features: Number Of Doors 2 Driver And Passenger Mirror: power remote heated manual folding side -view door mirrors with turn s±gnal indicator Convex Driver Mirror: convex driver and passenger mirror Mirror Type: manual extendable trailer mirrors Door Handles: black Front And Rear Bumpers: black front and rear bumpers with black rub strip Front Tow Hooks: 2 front tow hooks Front License Plate Bracket: front license plate bracket Body Material: aluminum body material : class V tratlering with hitch, brake controller Grille: black grille Convenience Features: Air Conditioning manual air conditioning Air Filter: air Star Power Windows: power windows with driver and passenger 1 -touch down Remote Keyless Entry: keyfob (all doors) remote keyless entry IlUninated Entry: Illuminated entry Integrated Key Remote: Integrated key/remote Steering Wheel, steering wheel with manual filling, manual telescoping Day -Night Rearview Mirror: day -night rearview mirror Auto -dimming Rearview Mirror: auto -dimming rearview mirror Front Cuphofder front cupholder Glove Box: illuminated locking glove box Driver Door Bin driver and passenger door fins Dashboard Storage: covered dashboard storage IP Storage: bin instrument -panel storage Retained Accessory Power: retained accessory power Power Accessory Outlet: 2 12V DC power outlets Entertainment Features: radio AM/FM stereo with seek -scan Speakers: B speakers 1st Row LCD: 21st row LCD monitor Antenna: fixed antenna Lighting, Visibility, and Instrumentation Features: Headlamp Type delay -off aero-compostte halogen headfamps Cab Clearance Lights: cargo bed light Underhood Light: underhood light Front Wipers: variable Intermittent wipers Tinted Windows: light -tinted windows Dome Light: dome light with fade Front Reading tights: front reading lights Variable IP Lighting: variable Instrument panel lighting Display Type: analog display Tachometer: tachometer Exterior Temp: outside -temperature display Low Tin: Pressure Warning: fire specific low -tire -pressure warning Trip Computer: trip computer Trip Odometer: trip odometer Oil Pressure Gauge: oil pressure gauge Water Temp Gauge: water temp. gauge Transmission ON Temp Gauge: transmission oil temp, gauge Engine Hour Meter engine hour, meter Clock: in -radio display dock Systems Monitor: systems monitor Rear Vision Camera: rear vision camera ON Pressure Warning: oil -pressure warning Water Terns Waming: water -temp. warning Battery Warning: battery warning Lights On Warning: lights -on warning Printed On 03112/2019 09:15 AM Page 4 of 5 Key In Ignition Warning key -in -Ignition warning Low Fuel Warning: low -fuel warning Door Ajar Warning: door -ajar warning Brake Fluid Warning: brake -fluid warning Safety And Security: ASS four-wheel ABS brakes Number of ABS Channels: 4 ABS channels Brake Assistance: brake assist Brake Type: four-wheel disc brakes Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights Driver Front Impact Airbag: driver and passenger front -impact airbags Driver Side Airbag: seat -mounted driver and passenger side -impact airbags Overhead Alrbag: Safety Canopy System curtain 1 st row overhead airbag Height Adjustable Seatbelts: height adjustable front seatbelts Side Impact Bars: side -impact bars Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Taflgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Ignition Disable: SecurtLock immobilizer Security System: security system Panic Alarm: panic alarm Electronic Stability: electronic stability stability control with anti -roll Traction Control: ASS and driveline traction control Front and Rear Headrests: manual adjustable front head restraints Seats And Trim: Seating Capacity max. seating capacity of 3 Front Bucket Seats: front spat -bench 40-20-40 seats Number of Driver Seat Adjustments; 4 -way driver and passenger seat adjustments Reclining Driver Seal: manual reclining driver and passenger seats Driver Lumbar: manual driver and passenger lumbar support Driver Fore/Aft: manual driver and passenger fore/aft adjustment Front Centre Armrest Storage- front centre armrest with storage Leather Upholstery: cloth front seat upholstery Headliner Material- full doth headliner Floor Covering full vinyl/rubber floor covering Shift Knob Trim: urethane shift knob Interior Accents: chrome interior accents Standard Engine° Engine 385 -hp, 5.2 -liter V-8 (regular gas) Standard Transmission: Transmission 5 -speed automatic w/ OD and auto -manual Printed On 03/12/2019 09:15 AM Page 5 of 5 (n. FLEET Open -End (Equity) Lease Rate Quote Quote No: 4171000 MANAGEMENT Prepared For. City of Baldwin Park Date 02/15/2019 Gutierrez, Samuel AEfAM TTW/M78 Unit 0 Year 2019 Make Ford Model F-250 Series XL 4x2 SD Regular Cab 8 ft. box 142 in. WB SRW Vehicle Order Type Ordered Term 60 Stale CA Custom" 664902 $ 52.849.13 Capitalized Price of Vehicle' All language and acknowledgments contained In the signed quote apply to all vehicles that are ordered under this sinned mrerr_ $ 0.00 $ 866.35 $ 0.00 $ 325.00 $13,915.50 $1,321.97 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 39.258.63 $ 529.99 $191.34 $ 721.33 $ 0.00 $ 0.00 Sales Tax 0.0000% State CA Initial License Fee Registration Fee Other (See Page 2) Capdat'aed Price Reduction Tax on Capitalized Price Reduction Gain Applied From prior Unit Tax on Gain On Prior Security Deposit Tax on Incentive( Taxable Incentive Total : $0.00 ) Total Capitalized Amount ('Delivered Price) Order Information Driver Name Exterior Color (0 P) Oxford White Interior Color (0 1) Medium F_arlh Grey w/Cloth 40/20/40 Spil Lis. Plate Type' Exempt GVWR 0 Depredation Reserve Q 1.3500% Monthly Lease Charge (Based on Interest Rate - Subje 9 to a Fbhor)2 Total Monthly Rental Excluding Additional Services Additional Fleet Management Master Policy Enropment Fees Commercial Automobile UaOW Enrollment Liability Limit $0.00 Physical Damage Management ComplColl Deductible 010 $ 0.00 Fut Maintenance Progrdm3 Contract Mites 0 OverMileage Charge $ 0.0350 Per Mile Ind: S Brake Sets (1 set a 1 Axle) 0 B Tires 0 Loaner Vehicle Not htcttlded $ 0.00 Additional Services SubTotal $ 88.53 Sales Tax 9.5000% State CA $ 780.86 Total Monthly Rental Including Additional Services $ 7,459.23 Reduced Book Value at 60 Months $ 400.00 Service Charge Due at Lease Termination Quote based on estimated annual mileage of 5,000 (Current market and vehicle conditions may also affect value of vehicle) (Quote Is Subject to Customers Credit Approval) Nabs EMerprhe FM TM# Will be gra MnOr M 90 vehicle covered by thb Oeste. Enterprise FM Ttud (rest Enterprise Fleet Mw aawneM wile be the Lessor of such vddde under Ihte Mases Open - Eric (Equily) Lease AWOwnerd and ldmi have all mollis and obtgallor n of the L.eum under 00 Master Opsit -lend (Equey) Lem Agreement with respw to such vehicle. ALL TAX AND LICENSE FEES 70 BB BILLED 7V LESSEEASTHEYOCCUIL Lessee hereby atflh0ft es this vehkte artier. agrees b base the vehicle on gra breis set torah herein and In the Mosler GW^ Low Agreement and 0919911 that Lasso(11hail have the rlgM to afto damages to the evert Lessee 00111: or mMU b acoopt delivery of the ordered vehkle. Leases ewdlies that it kdefrds grafi rrwne 111111150% 011he use of Yre vehicle b b bola a Mads or business of the Lessee. LESSEE City of Baldwin Park r B- y---%- -__ r.. TITLE ��or,,WS&e WE 'MID 61 e6 Bill VEnY. t CepAettnea Moe d Vahide tJey be m Resect Fk1d MION asrrera h>vcice. Leuee Mlenby Antgae to Lffaor any Msnfdantaer RebdeaAAM Mrnursrbm Y @*M blinded fwthe Lease, vadah ReONes "Wr kM Mroe HOVO Bran thnd By team to Red" No Capitated No or ere VaWde. s Mw" Leas ChOW w0 Ba A*MW to Reran su HOW ode on ew 01pwry Dm ISVO act to a Floor). 3TteMloMrNathaeNdrekrslaamnekwnsmc160061VIVIS aft 101* 10w 1110 Odmir6AMve coniarJum ofLmaces. NOfM t w1WkV#wk0jdWofsuchm%r&mslnja armed+ mskdentws srvleea aro le be psflommd by EMerp W Fleet Mwali leni, W, NO d ardl nMklbnox a kes Ae poyAls by Line OW forth@ sommd d Bdapdn Fled MwAp"rd, kn. plow logo eeddn>reparatt 1Matganannr Agra MM" entere0 Mdo by era bdrraar Lees end Ea I I I Fleet M&WOON601t, Mm.: provided that andl M*darrnoe keg are b ft bled by Sftp tw FM Truk mW 4w perste Of are dkealon of Enwpdw FM TIUK 501* ae en ardmdmd agarol for 0011WI n m b*W of bdw" PUM MrngagOOK bm. Printed On 02/15/201912:20 PM Page 1 of 5 FLEET MANAGEMENT Aftermarket Enuinment Tntal Open -End (Equity) Lease Rate Quote Quote No: 4171000 Other Totals Printed On 03112/2019 09.16 AM Page 2 of 5 IIW or,"(Ca Price CNG Conversion C $11,40000 Pacific Quote 6767 C $ 12,874,00 Black & While Lighting Quote 1451 C $ 3,556.13 Total Aftermarket Equipment Billed $ 0.00 Total Aftermarket Equipment Ca italbmd $ 27,890,13 Aftemrarket Equipment Total $ 27,830.13 Other Totals Printed On 03112/2019 09.16 AM Page 2 of 5 1 FLEET Open -End (Equity) Lease Rate Quote Quote No: 4171000 MANAGEMENT VEHICLE INFORMATION: 2019 Ford F-250 XL 4x2 SD Regular Cab 8 ft. box 142 In. WB SRW - US Series ID: F2A Pricing Summary: erg L'�r. ^^I ^ft. Exterior. Z1- (0 P) Oxford White Interior: IS - (0 1) Medium Earth Gray wlCloth 40120/40 Split Bench Seal SELECTED OPTIONS: MSRP $ 33, $0.00 $1, 90,00 $1,59500 $ 36,135.00 CODE INVOICE Base Vehicle $ 31,493.00 Total Options $1,263.00 Destination Charge $1,595.00 Total Price $ 34,351.00 erg L'�r. ^^I ^ft. Exterior. Z1- (0 P) Oxford White Interior: IS - (0 1) Medium Earth Gray wlCloth 40120/40 Split Bench Seal SELECTED OPTIONS: MSRP $ 33, $0.00 $1, 90,00 $1,59500 $ 36,135.00 CODE DESCRIPTION INVOICE MSRP 1 Cloth 40/20/40 Split Bench Seal $ 91.00 $100.00 142WB 142" Wheebase STD STD 1 S 02 (0 1) Medium Earth Gray wlCloth 40/20/40 Split Bench Seat NC NC 425 50 -State Emissions System STD STD 44S Transmission: TorgShlft-G 6•Spd Auto w/SeleclShift Included Included 528 Trailer Brake Controller $ 246.00 $ 270.00 54K Manual Telescoping/Folding Trailer Tow Mirrors included Included 587 Radio: AM1FM Stereo included Included 600A Order Code 600A NC NC 54A Wheels: 17" Argent Painted Steel Included Included 66D Pickup Box Delete $ -569.00 $ -625,00 66DRBD Rear Bumper Delete Included Included 56DSPR Spare Wheel, Tire, Carrier 8 Jack Delete included Included 872 Rear View Camera & Prep Kit $ 377.00 $ 415,00 90L Power Equipment Group $ 632.00 $ 915.00 901 ACD Accessory Delay Included Included 90LASP Advanced Security Pads Included Included 90LPLK Power Locks Included Included 90LPTL Power Tailgate Lock Included Included 90LPWN Power Front Seat Windows Included included 90LRKE Remote Keyless Entry Included Included 98F CNG/Propane Gaseous Engine Prep Package $ 286.00 $ 315.00 996 Engine: 6.2L 2 -Valve SOHC EFI NA V8 Flex -Fuel Included Included PAINT Monotone Paint Application STD STD STDGV GVWR: 9,950 lb Payload Package Included included TD8 Tires: LT245/75Rx17E SSW AIS (4) Included Included X37 3.73 Axle Ratio Included Included Z1 01 (0 P) Oxford Whale NC NC Printed On 03/12/2019 09:16 AM Page 3 of 5 CONFIGURED FEATURES: Body Exterior Features Number Of Doors 2 Driver And Passenger Mirror: power remote heated manual folding side -view door mirrors with tum signal indicator Convex Driver Mirror- convex driver and passenger mirror Mirror Type: manual extendable trailer mirrors Door Handles black Front And Rear Bumper black front and rear bumper with black rub strip Front Tow Hooks: 2 front tow hooks Front License Plate Bracket front license plate bracket Body Material: aluminum body material class V trallering with hitch, brake controller Grille: black grille Convenience Features: Air Conditioning manual air conditioning Al Fitter: air filter Power V1Andows: power windows wlih driver and passenger 14ouch doom Remote Keyless Entry: keyfob (ant doors) remote keyless entry Ilk urinated Entry: illuminated entry Integrated Key Remote: Integrated key/remote Steering Wheel: steering wheel with manual Oiling, manual telescoping Day -Night Rearview Mirror: day -night rearview, mirror Auto -dimming Rearview Mirror: auto -dimming rearview mirror Front Cuphokfer: front cupholder Glove Box= Illuminated locking glove box Driver Door Bin: driver and passenger door bins Dashboard Storage: covered dashboard storage IP Storage: bin instrument -panel storage Retained Accessory Power retained accessory power Power Accessory Outlet: 212V DC power outlets Entertainment Features: radio AM/FM stereo with seek -scan Speaker: 8 speaker 1st Row LCD: 21st row LCD monitor Antenna: fixed antenna Lighting, Visibility and Instrumentation Features: Headlamp Type delay -off aero -composite halogen headlamps Cab Clearance Lights: cargo bed light Underhood Light: undertwod light Front Wipers: variable intermittent wiper Tinted Windows: light-Onted windows Dome Light: dome light with fade Front Reading Lights: front reading lights Variable IP Lighting: variable instrument panel lighting Display Type: analog display Tachometer: tactometer Exterior Temp: outside -temperature display Low 71re Pressure Waning: Ore specific low -Ore -pressure warning Trip Computer, trip computer Trip Odometer: trip odometer Oil Pressure Gauge: oil pressure gauge Water Tamp Gauge: water temp. gauge Transmission Oil Temp Gauge: transmission oil temp, gauge Engine Hour Meter. engine hour meter Clods: In -radio display dock Systems Monitor: systems monitor Rear Vision Camera: rear vision camera Oil Pressure Waning: oil -pressure warning Water Temp Warning: water -temp. waming Battery Warning: battery waming Lights On Waning: lights -on warning Printed On 03/1212019 09:15 AM Page 4 of 5 Key in Ignition Warning key -in -ignition warning Low Fuel Warning low -fuel waming Door Ajar Warning: door -ajar warning Brake Fluid Warning: brake -fluid waming Safety And Security ABS four-wheel ASS brakes Number of ABS Channels: 4 ABS channels Brake Assistance brake assist Brake Type: four-wheel disc brakes Vented Disc Brakes; front and rear ventilated disc brakes Daytime Running Lights daytime running lights Driver Front Impact Airbag: driver and passenger front -Impact airbags Driver Side Airbag: seat -mounted driver and passenger side -impact alrbags Overhead Airbag: Safety Canopy System curtain 1st row overhead airbag Height Adjustable Seatbelts; height adjustable front seatbelts Side Impact Bars: side -Impact bars Perimeter Under Vehicle Lights: remote activated perimetedapproach lights TaflgatelRear Door Lock Type: tallgate/rear door lock Included with power door locks Ignition Disable; SecuriLock immobilizer Security System: security system Panic Alarm: panic alarm Electronic Stability: electronic stability stability control with ant -roll Traction Control; ABS and driveline traction control Front and Rear Headrests: manual adjustable front head restraints Seats And Trim: Seating Capacity max. seating capacity of 3 Front Bucket Seats, front split -bench 40.20.40 seats Number of Driver Seat Adjustments: 4 -way driver and passenger seal adjustments Reclining Driver Seat: manual reclining driver and passenger seats Driver Lumbar, manual driver and passenger lumbar support Driver Fare/Aft: manual driver and passenger forelaf adjustment Front Centre Armrest Storages front centre armrest with storage Leather Upholstery: doth front seat upholstery Headliner Material: full doth headliner Floor Covering: full vinyl/rubber floor covering Shift Knob Trim: urethane shift knob Interior AccenW chrome interior accents Standard Engine: Engine 385 -hp. 6.241ter V-8 (regular gas) Standard Transmission: Transmission 6 -speed automatic wl OD and auto -manual Printed On 03112/2019 09:16 AM Page 5 of 5 X J Eco -Ready Fleets. Better Strategy. Better Solution. QUOTE / ORDER FORM LANDIRENZOs' USA Landl Renzo has over 60 years of global experience providing mililons of altemathre fuel systems in over 60 countries. As a Ford Qualified Vehicle Modifier (QVA9 system developer and Installer, Landi Renzo is recognized as a leader in supplying alternative fuel systems in the United States. Quote # Model Year Fuel Type Configuration Drive Type P/U or Chassis Wheelbase/Cb GVWR Bed Length Shipping GGE 2019 Cab 4x2 8 Foot FOB Destination 17GGE Date 1/26119 Customer Enterprise End User Ity of Baldwin Point of Contact Mafbella Boda F-250/350GaseousOptioii - CARB Certitted for MY2019. - Includes entire system installed (low pressure and high pressure). Labor included. - Vehicle is FMVSS compliant - physical crash test completed in June 2017. - Complies with all federal, state, and local requirements - to include Ford QVM guidelines. - Warranty is an industry leading 3 years or 50,000 miles. - As a Ford QVM system, Ford warranty NOT voided - remains intact. - Vehicle must be 42 SRW. Vehicle must also be V bed - not 6 314' bed. No cab chassis. - Includes (2) Type 1 cylinders underbody. Total of 17GGE. - CNG installation will be completed at our Ford QVM office In Torrance, CA. - Enterprise responsible for shipping to/from our facility In Torrance, CA. - Units should arrive from Pacific with bodies/equipment already Installed. 1) VeNde must be ordered with Ford Gaseous Fuel Prep &#rue 2) standard product Is 4-6 weeks: ausbWur4 w products very. 3) QWA is valid for till days Iron quote. 4) Lard Ftwao Usk not responsible for dealership floor Owning casts. 5) Pricing does not include any fax or trareportalm costs of appflcable). 6) Once s1gra*ebrrw4 Ws Ouote be=, es a vs0d Purchase order. Pteasw sena to Per Unit $ 11,400 Units 6 Total $ 68,400 GUOTAMON pacifictruck e UgL06. *nt inc. 56 a bWd. 2424 562/4649674 foot 562,/4646067 ENTERED OUST. P.O. TERMS AXABLE .J.DATE 2/28/2019 1 Net 10 YEs I No ESTIMATE # 6869 DATE REQUESTED TRUCK DUE DATE ENTERPRISE FLEET SERVICES 1/25/2019 TO 17210 S MAIN STREET BUHNAME WRITTEN Y GARDENA CA 90248 MARBELLA 130RJA J.K. HOW SHIP SPECIICATIONS SHIP CITY OF BALDWIN PARK MAKE I MODEL IYEAR / COLORICA DIM To (2 UNITS) FORD, I�SnAREG SDUAL-SKHL DR. I PKTS I EXT. C AB SRW CHASSIS ITEM QUAN DESCRIPTION UNIT PRICE Sub Tdai. A 1 96401549 VF PAINTED WHITE AND INSTALLED 9,034.00 9.034.00 B 1 INTERNAL LOCK BAR SYSTEM 0.00 0.00 C I I TAPERED OVERCAB RACK WITH REAR REMOVABLE BAR 000 0.00 D I REAR STEP BUMPER 0.00 0.00 E 1 LEGAL LIGHTS INSTALLED 0.00 0.00 F 1 10,000# RECEIVER HITCH AND PLUG 0.00 0.00 G 1 FURNISH AND INSTALL (1) EACH AUDIO VOX SACK UP CAMERA TO 1,032.00 1,032.00 FACTORY SYSTEM WITH INTERFACE * NO OTHER ITEMS INCLUDED 0.00 0.00 • CNG TANKS MUST NOT INTERFERE WITH UTILITY BODY MOUNTING 0.00 0.00 3/ Sub Total $10,066.00 Sales Tax $000 Total $10,066.00 QUOTATION Pacific truck a ui ment Inc. 1655 a v�gton bW , ca 90606-2424 567,/4649674 AIX %2/4M -&M7 XZ, DATE ENTERED COST. P.O. S TAXABLE 1/25/2019 1 Net 10 ( _ YES I NO ESTIMATE # 6787 DATE REQUESTED TRUCK DUE DATE ENTERPRISE FLEET SERVICES 1 /2S/20l 9 TO 17210 S MAIN STREET BUYER'S NAME WRITTENBY GARDENA CA 90248 MARBELLA BORIA J.K. H P SPECIFICATIM SHIP CITY OF BALDWIN PARK MAKE I MODEL I YEAR I COLOR I CA DIM TO (2 UNITS) FORD F250 REG CAB DUAL-SNOL I TIRE SIZE 14WHL DR. l PKTS ! EXT. CAB SRW CHASSIS ITEM I QUAN DESCRMPTION UNIT PRICE Sub ToW , A 1 96401549 VF PAINTED WHITE AND INSTALLED 11,842.00 11,842.00 B I INTERNAL LOCK BAR SYSTEM 0.00 0.00 C I TAPERED OVERCAB RACK WITH REAR REMOVABLE BAR 0.00 0.00 D I TOMMY LIFTGATE MODEL# G2-54-1342TP 7 PAINTED BLACK AND 0.00 0.00 INSTALLED 1,300# CAP. E 1 LEGAL LIGHTS INSTALLED IN SURFACE MO JNT LIGHT BOXES AT 0.00 0.00 REAR F I 10,000# RECEIVER HITCH AND PLUG 0.00 0.00 G I FURNISH AND INSTALL (1) EACH AUDIO VOX BACK UP CAMERA TO 1,032.00 1,032.00 FACTORY SYSTEM WITH INTERFACE ` NO OTHER ITEMS INCLUDED 000 0.00 ` CNG TANKS MUST NOT INTERFERE WITH UTILITY BODY MOUNTING 0.00 0.00 3 71 Sub Total $12,874.00 Sales Tax $0.00 Total $12,874.00 M� WHITE 590 South Vincent Avenue Azusa, CA 91702 Name / Address f City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Item 21TRPL52A6 Code 3 21 TR L Arrowstik, Alii NASCC Arrowslick Cont 450R-16 em Rote Rock=] backlit buttons c MR6-A Code 3 Surfboe 1 8095 Screw Terminal', Negative Bus as WMEBaTERMINALS WHO, Terminals, Shop Labor Installation of Li and 2 Grill LED.- ED:P-250 P-250 Quotes are subject to change and are Slgtmture 59U S. Vincent Ave, Azusa, CA 91702 Office (626) 334-6300 Fax (626) 344-6301 "aalBLACKANDWRITEEV.COM WWW.BLACKANDWHjTEEV.COM X3 Quote bate Estimate # 2/8!2019 7451 ShIpTo City of Baldwin Park 14403 E. Pacific Avenue Baldwin Parc, CA 91706 ITEM NO. l0 STAFF REPORT TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works Manuel Carrillo Jr., Director of Recreation & aulty Sery DATE: February 19, 2020 SUBJECT: Waive Formal Bid Procedures and Award Contracts for CIP 20-150 For the 2nd Floor Remodeling Project SUMMARY This item seeks City Council consideration for waiver of formal bid procedures and award contracts to various contractors for work related to the maintenance and upgrades to the 2nd floor of City Hall. The project was approved as part of the FY19-20 Capital Improvement Program (CIP) as Project No. CIP20- 150. The item will authorize the award of contract with Shaw Integrated Solutions for the replacement of flooring/carpet at City Hall 2nd Floor which is based on an existing contract that was awarded based on the formal bidding process. This item will also award contracts to Swedlows Distributors, Inc. for the replacement of partitions and Al Concrete & Construction Inc. for the replacement of the public counter, expansion of conference room, construction of new interview room and employees lounge at the 2nd Floor of City Hall. RECOMMENDATION Staff recommends that the City Council: 1.) Waive formal bid procedures per the City's Purchasing Ordinance No. 1101 and Baldwin Park Municipal Code Chapter 34 section 37 (A); and 2.) Authorize Mayor to Execute the Contract with Shaw Integrated Solution in the amount of $83,578.83; and 3.) Authorize Mayor to Execute the Contract with Swedlows Distributors, Inc. in the amount of $83,857.29; and 4.) Authorize Mayor to Execute the Contract with Al Concrete & Construction Inc. in the amount of $207,902; and 5.) Authorize the Director of Finance to appropriate $85,000 from Fund No. 890— Low/Mod Income Housing and $25,000 from the additional revenue generated from Engineering Fees in the General Fund to cover the additional cost. FISCAL IMPACT The total FY19-20 approved CIP budget for the project is $300,000. An additional appropriation in the amount of $85,000 from Fund No. 890 — Low/Mod Income Housing and $25,000 from the additional revenue generated from Engineering Fees in the General Fund will be necessary to fully fund the project. Total funding for the project is shown below: Estimated Construction Cost Amount Removal and installation of new flooring and carpet $83,578.83 Replacement of the outdated partitions $83,857.29 Construction of a new Housing interview room, conference room expansion, and employee lounge remodel $207,902.00 Contingency $34,661.88 Total Estimated Construction Cost $410,000.00 BACKGROUND At their October 2, 2019 City Council Meeting, City Council approved Fiscal Year (FY) 2019-2020 CIP budget, which included a line item under Cost Center 520 for the replacement of partitions, flooring, lobby remodel, Housing interview room, conference room expansion, and employees lounge remodel at City Hall, 2nd Floor. Most of the partitions and flooring has reached its life and is showing considerable wear. DISCUSSION The project includes removal and disposal of existing; flooring/ carpet, baseboards, partitions, and counters as well as the expansion of the conference room and employees lounge. The new lobby counters will meet ADA requirements and accommodate a new Housing interview room for privacy while conducting case interviews. The proposed vinyl and carpet flooring are commercial grade and can withhold high traffic use. The installation of the new baseboards, vinyl flooring and carpet tiles will match the existing decor of the new City standard color pallets. The majority of the construction and installation will take place after normal working hours and weekends to minimize work interruptions. To achieve maximum cost savings and complete the project; staff will work with several contractors to reduce the overhead cost instead of awarding the entire project to one contractor. The Flooring supplies may be purchased under the Sourcewell (formerly National Joint Powers Alliance) Contract Agreement. Sourcewell is a joint powers association for public agencies with legal authority to serve as a contracting agency for municipalities. Staff is requesting to waive the formal bid process to procure with a State authorized supplier as per the City Purchasing Ordinance Chapter 34 section 37 (A) that reads as follows: "Whenever the Council finds that the public interest and convenience require, the City may purchase City supplies and equipment utilizing purchasing agreements maintained by the County, State, or other public agencies, without complying with the requirements of this chapter." In addition, the purchasing ordinance authorizes to "piggyback" on an existing contract with Shaw Integrated Solutions. The project also consists of the replacement of the outdated partitions and construction of a new Housing interview room, conference room expansion, and employees lounge remodel. Total of three (3) Proposals were received for the removal and installation of new partitions in the common areas of Finance, Engineering, Planning, Building and Safety, Code Enforcement, and Housing. The new partitions include overhead storage and pedestal file cabinets. Additionally, a total of four (4) proposals were received for the construction of a new Housing interview room, conference room expansion, replacing the existing reception counter, and employees lounge remodel. All proposals were reviewed and evaluated based on 1) general responsiveness to the City's RFP, 2) firm experience with projects in similar size and scope, 3) ability to meet the City's schedule and expectations, and 4) references. Staff unanimously concluded that Swedlows Distributors, Inc. for the replacement of partitions and Al Concrete & Construction Inc. for the replacement of reception counter, expansion of conference room, Housing interview room and employees lounge at the 2"d Floor of City Hall included very detailed project approaches to meeting the goals of the City's project requirements identified in the RFPs. ENVIRONMENTAL CONSIDERATIONS: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. ALTERNATIVES 1.) Provide alternative direction; or 2.) Approve formal bid procedures for the replacement of the vinyl flooring, carpet, partitions and construction remodel. LEGAL REVIEW The City Attorney has reviewed and approved it as to form. ATTACHMENTS 1.) Contract Service Agreement — Shaw Integrated Solutions 2.) Contract Service Agreement — Swedlows Distributors, Inc. 3.) Contract Service Agreement — Al Concrete & Construction Inc. Attachment 1 Contract Service Agreement — Shaw Integrated Solutions CONTRACT DOCUMENTS CONTRACT SERVICE AGREEMENT FOR City Project No. 20-150 - Replace Flooring/Carpet at City Hall THIS CONTRACT SERVICES AGREEMENT (herein "Agreement"), is made and entered into this 19th day of February, 2020 by and between the CITY OF BALDWIN PARK, a municipal corporation, (herein "City") and Shaw Industries, Inc., dba Shaw Integrated Solutions (herein "Contractor"). The parties hereto agree as follows: RECITALS A. City requires the construction and furnishing of all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents. The general items of work involve the removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor for job #114394. The general items of work involve the installation of vinyl tile, and carpet tile at City Hall, 2nd Floor. In addition, provide care training for staff. Contractor has represented to City that Contractor is qualified to perform said services and has submitted a proposal to City for same. B. City desires to have Contractor perform said construction services on the terms and conditions set forth herein. NOW, THEREFORE, based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows: SERVICES OF CONTRACTOR 1.1 Scope of Services — In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the Special and Technical Provisions, which services may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. 1.2 Documents Included in Contract — This contract consists of the Specifications, Designation of Sub- contractors, Statement of Non -collusion by Contractor, Certification of Principal, Supplemental Information, this Contract Services Agreement, Faithful Performance Bond, Labor and Materials Bond, Warranty Bond, Guarantee, Tax Identification Form, Workers' Compensation Certification, and any and all schedules and attachments to it which are incorporated as if fully set forth herein. In the event of an inconsistency, this Agreement shall govern. 1.3 Compliance with Law — All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees, and Assessments — Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. Contractor shall be responsible for all sub -contractors' compliance with this Section. 1.5 Familiarity with Work — By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. 1.6 Care of Work — The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work while in its control, and the equipment, materials, papers, documents, plans, studies and/or other components thereof while in its control to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own or a third party's negligence or misconduct. 1.7 Further Responsibilities of Parties - Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all sub -contractors to comply with the provisions of this agreement. 1.8 Additional Services — City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of twenty-five percent (25%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less may be approved by the Contract Officer. Any greater, increases, taken either separately or cumulatively must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore. 1.9 Special Requirements — Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the "Specifications" attached hereto as Exhibit "E" and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit "E" and any other provisions of this Agreement, the provisions of Exhibit "A through Y shall govern. C-2 1.10 Prevailing Wages Laws — In accordance with Labor Code Section 1770 et seq., the director of the Department of Industrial Relations of the State of California has ascertained a general prevailing rate of wages, which is the minimum amount, which shall be paid to all workers employed to perform the work pursuant to this Agreement. A copy of the general prevailing wage rate determination is on file in the office of the City Clerk and is hereby incorporated in this Agreement. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor must forfeit to the City Twenty Five Dollars ($25.00) a day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. Contractor is required to post a copy of such wage rates at all times at the contract site. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contractor also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. Contractor shall comply with all statutory requirements relating to the employment of apprentices. 2. COMPENSATION 2.1 Contract Sum - For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amount of Eighty three thousand five hundred seventy eight and 831100 dollars ($83,578.83), (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 2.2 Progress Payments - Prior to the first day of the month, during the progress of the work, commencing on the day and month specified in the Agreement, Contractor shall submit to the Contract Officer a complete itemized statement of all labor and materials incorporated into the work during the preceding month and the portion of the contract sum applicable thereto. Upon approval in writing by the Contract Officer, payment shall be made in thirty (30) days. City shall pay Contractor a sum based upon ninety five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security. Refer to Section 7.3 of this Agreement for retention of funds. 3. PERFORMANCE SCHEDULE 3.1 Time of Essence— Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance — Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "D", if any, and incorporated herein by this reference. When requested by the Contractor, the Contract Officer may approve extensions to the time period(s) specified in the Schedule of Performance in writing. 3.3 Force Majeure — The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental C-3 agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term — Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until final approval and acceptance of the project by the Contract Officer. 4. COORDINATION OF WORK 4.1 Representative of Contractor — The following principals of Contractor are hereby designated as being the representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Shaw Integrated Solutions Attn: Melanie Taylor — SIS Account Manager PO Box 2128, Mail Drop 011-01 Dalton, GA 30721 (p) 770-276-7502 melanie.taylor@shawinc.com It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. 4.2 Contract Officer — The Contract Officer shall be such person as may be designated by the Director of Recreation & Community Services or Operations Supervisor. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Assignment — The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City. C-4 4.4 Independent Contractor — Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its sub -contractors, agents or employees, performs the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, sub -contractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its sub -contractors, agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor. 4.5 Identity of Persons Performing Work — Contractor represents that it employs, will employ, or will contract with at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 Utility Relocation — City is responsible for removal, relocation, or protection of existing main or trunk line utilities to the extent such utilities were not identified in the specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4.7 Trenches or Excavations — Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply. a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract. b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of this Agreement. c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by c-5 contract or by law, which pertain to the resolution of disputes and protests between the contracting parties. 5. INSURANCE, INDEMNIFICATION AND BONDS 5.1 Insurance — The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: CONDITIONS: In accordance with Public Code Section 20170, the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of "A" minus or better. This insurance shall not be canceled, limited in scope or coverage or non -renewed until after thirty (30) days prior written notice has been given to the Operations Supervisor, City of Baldwin Park, 4100 Baldwin Park Blvd., Baldwin Park, CA 91706. Any insurance maintained by the City of Baldwin Park shall apply in excess of and not combined with insurance provided by this policy. The City of Baldwin Park, its officers, employees, representatives, attorneys, and volunteers shall be named as additional named insureds. Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by this contract, and including the applicable clauses referenced above. Such endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory's company affiliation and title. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements, is indeed authorized to do so by the insurance company. c-6 Comprehensive General Liability Insurance $1,000,000 per occurrence combined single limit (X) (including premises and operations) Contractual Liability Insurance Products $1,000,000 limit O Liability Insurance Comprehensive Automobile Liability $1,000,000 per occurrence combined single limit (X) Insurance (includes owned, non -owned, and hired automobile hazard Professional Liability Insurance (providing $1,000,000 limit O for a one year discovery period) Workers' Compensation/Employers' Statutory $1,000,000 per occurrence :(X:)[Liability Insurance CONDITIONS: In accordance with Public Code Section 20170, the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of "A" minus or better. This insurance shall not be canceled, limited in scope or coverage or non -renewed until after thirty (30) days prior written notice has been given to the Operations Supervisor, City of Baldwin Park, 4100 Baldwin Park Blvd., Baldwin Park, CA 91706. Any insurance maintained by the City of Baldwin Park shall apply in excess of and not combined with insurance provided by this policy. The City of Baldwin Park, its officers, employees, representatives, attorneys, and volunteers shall be named as additional named insureds. Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by this contract, and including the applicable clauses referenced above. Such endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory's company affiliation and title. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements, is indeed authorized to do so by the insurance company. c-6 If the Contractor fails to maintain the aforementioned insurance, or secure and maintain the aforementioned endorsement, the City may obtain such insurance, and deduct and retain the amount of the premiums for such insurance from any sums due under the agreement. However, procuring of said insurance by the City is an alternative to other remedies the City may have, and is not the exclusive remedy for failure of Contractor to maintain said insurance or secures said endorsement. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which became due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its sub -contractor's performance of the work covered under this agreement. Each contract between the Contractor and any sub -contractor shall require the sub -contractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 5.1. 5.2 Indemnification — Contractor shall indemnify the City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any third party person, firm or entity arising or alleged to arise out of the negligent performance of the work, operations or activities of Contractor, its agents, employees, sub -contractors, or invitees, provided for herein, or arising or alleged to arise from the negligent acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, but excluding such claims or liabilities or portion of such claims or liabilities arising or alleged to arise from the negligence or willful misconduct of the City, its officers, agents, employees, or contractors, and in connection therewith: a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising or alleged to arise out of Contractor's (or its agents', employees', sub -contractors', or invitees') negligent performance of or failure to perform such work, operations or activities hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor shall pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City. ca d) Contractor's duty to defend and indemnify as set out in this Section 5.2 shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages arising from a third party claim attributable to injury to persons or property arising or alleged to arise from as a consequence of or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter - Cologne Water Quality Control Act, as any of those statutes may be amended from time to time. The Contractor's indemnification obligations pursuant to this Section 5.2 shall survive the termination of this Agreement. Contractor shall require the same indemnification from all sub -contractors. 5.3 Labor and Materials, Performance and Warranty Bonds — Concurrently with execution of this Agreement, Contractor shall deliver to City a labor and materials bond, a performance bond and a warranty bond, in the forms provided by the City Clerk, which secures the faithful performance of this Agreement. The bonds shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bonds shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement. 5.4 Sufficiency of Insurer or Surety— Insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. In the event the Risk Manager of City ("Risk Manager") determines that the work or services to be performed under this Agreement creates an increased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by this Section 5 may be changed accordingly upon receipt of written notice from the Risk Manager; provided that the Contractor shall have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of City within ten (10) days of receipt of notice from the Risk Manager. 5.5 Substitution of Securities — Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder. 6. RECORDS AND REPORTS 6.1 Reports — Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, C-8 technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.2 Records — Contractor shall keep, and require sub -contractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Subject to reasonable confidentiality obligations, the Contract Officer shall have full and free access to such books and records at all times during normal business hours of City to the extent reasonably required to confirm Contractor's compliance with its obligations hereunder, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event such any audit is required during such three (3) year period. 6.3 Ownership of Documents — All drawings, reports, records, documents and other materials newly developed and prepared by Contractor, its employees, sub -contractors and agents solely in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All sub -contractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. 7. ENFORCEMENT OF AGREEMENT 7.1 California Law - This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes — In the event either party fails to perform its obligations hereunder, the non -defaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the non -defaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the non -defaulting party shall have the right, in addition to any other rights the non -defaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 7.2 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. C-9 7.3 Retention of Funds — Progress payments shall be made in accordance with the provisions of Section 2.2 of this agreement. In accordance with said section, City shall pay Contractor a sum based upon ninety five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security to be paid to the Contractor within sixty (60) days after final acceptance of the work by the City Council, after Contractor shall have furnished City with a release of all undisputed contract amounts if required by City. In the event there are any claims specifically excluded by Contractor from the operation of the release, the City may retain proceeds (per Public Contract Code 7107) of up to 150% of the amount in dispute. City's failure to deduct or withhold shall not affect Contractor's obligations hereunder. 7.4 Waiver — No delay or omission in the exercise of any right or remedy by a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative — Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action — In addition to any other rights or remedies, either party may take legal action, law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Intentionally blank 7.8 Termination for Default of Contractor — If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated. 7.9 Attorneys' Fees — If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. C-10 8. CITY OFFICERS AND EMPLOYEES, NONDISCRIMINATION 8.1 Non -liability of City Officers and Employees — No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest — The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination — Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. To the extent required by law, contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry. 9. MISCELLANEOUS PROVISIONS 9.1 Notice - Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the US Mail, prepaid, first-class mail, return receipt requested, addressed as follows: City: City of Baldwin Park 4100 Baldwin Park Blvd. Baldwin Park, California 91706 Attention: Director of Recreation & Community Services Contractor: Shaw Industries, Inc., dba Shaw Integrated Solutions Po Box 2128, Mail Drop 011-01 Dalton, GA 30721 Local Contact: Melanie Taylor 9.2 Interpretation — The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Integration; Amendment — It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 9.4 Severability — In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining C-11 phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.5 Hiring of Undocumented Workers Prohibited — Contractor shall not hire or employ any person to perform work within the City of Baldwin Park or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. 9.6 Unfair Business Practices Claims — In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or sub -contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.) 9.7 Corporate Authority — The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. 9.8 Legal Responsibilities — The Contractor shall keep itself informed of City, State, and Federal laws, ordinances and regulations, which may in any manner affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws, ordinances and regulations. Neither the City, nor their officers, agents, nor employees shall be liable at law or in equity as a result of the Contractor's failure to comply with this section. 9.9 Termination for Convenience — The City may terminate this Agreement without cause for convenience of the City upon giving contractor 30 days prior written notice of termination of the Agreement. Upon receipt of the notice of termination the Contractor shall cease all further work pursuant to the Agreement. Upon such termination by the City the Contractor shall not be entitled to any other remedies, claims, actions, profits, or damages except as provided in this paragraph. Upon the receipt of such notice of termination Contractor shall be entitled to the following compensation: 1. The contract value of the work completed to and including the date of receipt of the notice of termination, less the amount of progress payments received by contractor. 2. Actual move -off costs including labor, rental fees, equipment transportation costs, the costs of maintaining on-site construction office for supervising the mover -off. 3. The cost of materials custom made for this Agreement which cannot be used by the Contractor in the normal course of his business, and which have not been paid for by City in progress payments. C-12 4. All costs shall not include any markups as might otherwise be allowed by any plans or specifications, which were a part of the Agreement. 9.10 Except (i) as expressly set forth in the section "Claims Not Covered by this Agreement," all disputes, claims, complaints, or controversies ("Claims") that I may have against The City of Baldwin Park and/or any of its subsidiaries, affiliates, officers, directors, Mayor, Councilmembers employees, agents, and/or any of its clients or customers (collectively and individually the "City"), or that the Company may have against the City, including contract claims; tort claims; discrimination and/or harassment claims; retaliation claims; claims for wages, compensation, penalties or restitution; and any other claim under any federal state, or local statute, compensation, regulation, rule, ordinance, or common law, arising out of and/or directly or indirectly related to this contract with the City, and/or the terms and conditions of my contract with the Company, and/or termination of my contract with the City (collectively "Covered Claims"), are subject to confidential arbitration pursuant to the terms of this Agreement and will be resolved by Arbitration and NOT by a court or jury. The parties herby forever waive and give up the right to have a judge or jury decide any Covered Claims. To the maximum extent permitted by applicable law, the parties agree that: • No Covered Claims may be initiated or maintained on a class action, collective action, or representative action basis either in court or arbitration; • A court competent jurisdiction no an arbitrator, must resolve issues concerning the enforceability or validity of the class action, collective action, or representative action waiver set forth above; • If, for any reason, the class action, collective action, or representative action waiver is held unenforceable or invalid in whole or part, then a court of competent jurisdiction, not an arbitrator, will decide the type of claims to which the waiver was held unenforceable or invalid; • All claims must be brought in a party's capacity and unless the parties express expressly agree in writing, Covered Claims may not be joined or consolidated in court or arbitration with other individuals' claims, and no damages or penalties may be sought or recovered on behalf of the other individuals'; and • While I have the right to file charge or complaint with the Equal Employment Opportunity Commission, the National Labor Relations Board ("NLRB"), the Department of Labor, the Occupational Safety and Health Commission, or any other federal;, state, or local administrative agency, if any federal, state, or local administrative agency proceeding does not finally resolve the Covered Claim, the parties must submit the claim to arbitration under this Agreement. "Claims Not Covered by this Agreement" Workers' compensation benefits, unemployment compensation benefits, claims for benefits under a plan that is governed by the Employee Retirement Income Security Act of 1974 ("ERISA"), and claims which are subject to the exclusive jurisdiction of the NLRB; and Any claim that is expressly precluded from arbitration by a governing federal law or by a state law that is not preempted by the Federal Arbitration Act ("FAA") or other federal law. The provisions of this paragraph shall supersede any other provision of the Agreement or any provision of any plans, specification, addendums or other documents, which are or may become a part of this Agreement. City and Contractor agree that the provisions of this paragraph are a substantive part of the consideration for this Agreement. C-13 IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CONTRACTOR: SHAW INDUSTRIES, INC. By: (Print Name) Signature: Title: Address: ATTEST: Bv: Jean M. Ayala, City Clerk By: (Print Name) Signature: Title: Address: CITY OF BALDWIN PARK, a municipal corporation 0 Manuel Lozano, MAYOR APPROVED AS TO FORM: Robert N. Tafoya, City Attorney C-14 CITY OF BALDWIN PARK Shaw Integrated Solutions Exhibit "A" Joe Frank Harris PKWY Mail Drop 11-01 Cartersville, GA 30120 INTEtaRAiEO SK9tt1T]O#dSs 0 Rarkshira Hathawav Comnanv Phone: ( ) - Fax: Proposal Submitted To Attention Phone Fax Date City of Baldwin Park Maria Moreno (626) 813-5245 ( ) - 10/30/19 Proposal Name Job Name Job # City Hall Common Areas&Breakrm Offices Lobby -Opt2 City Hall LVT and Carpet Tile Opt 2 114394 Street Job Street Proposal ID 4100 Baldwin Park Boulevard 4100 Baldwin Park Boulevard 128310 City, State and Zip Architect Date of Plans Add # Job City, State and Zip Customer Job # Customer PO Baldwin Park, CA 91706 Sourcewell P BALDW IN PARK, CA 91706 69730 None we nereoy supmit speCITications ana estimates Tor: Item Description Color Qtv UOM Unit Price Extended Price Common Areas, Breakroom, Offices, & Lobby - 00590/Charcoal 16.00 SY $32.99 $527.84 Patcraft - Walk Right In II / 10304 / Each $68.18 $1,363.60 118.00 Hour Needlebond-24" x 24"-53 oz. / 3 Box $8,437.00 1.00 Each $4,814.55 $4,814.55 Common Areas, Breakroom, Offices - Patcraft - 00550/At Ease 501.33 SY $19.17 $9,610.50 Possible Tile / 10490 / EW24 / 94 Boxes Common Areas, Breakroom, Offices - Patcraft - 00570/Pewter 3,578.70 SF $4.59 $16,426.23 Metallix Luxury Vinyl Tile / 1314V / 12" x 24" / 23.70 SF per Box / 151 Boxes Lobby - Metallix Luxury Vinyl Tile / 1314V / 12" x 00570/Pewter 616.20 SF $4.59 $2,828.36 24" / 23.70 SF per Box / 11 Boxes Patcraft - LG4100 (units) Resilient Floor 5.00 4 Gal $136.88 $684.40 Adhesive 4 Gallon Patcraft Shaw 5100 Pressure -Sensitive Flooring 5.00 4 Gal $79.54 $397.70 Adhesive 4 Gallon Carpet Removal 510.00 SY $3.58 $1,825.80 Carpet Disposal 510.00 SY $1.21 $617.10 Carpet Tile Installation 511.00 SY $6.33 $3,234.63 LVT - Vinyl Tile - Install 4,178.00 SF $2.90 $12,116.20 VCT Demo 268.00 SF $0.68 $182.24 VCT Disposal 268.00 SF $0.56 $150.08 Open Market - Base - Furnish 4" 2,120.00 LF $1.47 $3,116.40 4" Rubber Cove Base - Installation 2,120.00 LF $1.38 $2,925.60 Open Market - Transitions - Furnish 66.00 LF $1.70 $112.20 Transitions - Install Floor Prep Common Areas, Breakroom, Offices - Open Market - Floor Prep Materials Lobby - Open Market - Floor Prep Materials Furniture removal and replacement - offices Project Management -Project Management Fee (initiating, planning, executing, controlling, and closing the project) Including, but not limited to take off/measuring, trip fees, receiving and overall management. Accrual and remittance of Use tax improsed; see Comment, below. Page 1 of 2 66.00 LF $1.82 $120.12 90.00 Hour $71.50 $6,435.00 80.00 Each $25.67 $2,053.60 20.00 Each $68.18 $1,363.60 118.00 Hour $71.50 $8,437.00 1.00 Each $4,814.55 $4,814.55 1.00 Each $3,007.56 $3,007.56 ,++1 Joe Frank Harris PKWY Mail Drop 11-01 Cartersville, GA 30120 Shaw Industries, Inc. Proposal ID: 128310 Phone: ( ) Fax: A Berkshire Hathaway Company Item Description Color Qty UOM Unit Price Extended Price Freight California Carpet Assessment as required by AB 2398 1.00 Each $2,411.05 $2,411.05 $181.07 Base Bid Total: $83,578.83 Proposal Inclusions and Exclusions: 1. NJPA Contract# 121715 2. Local Contact: Marcos Alday (909) 344-0665 marcos.alday@patcraft.com 3. Installation Partner: B.R. & Co. Building Services Building 4. Material title and risk of loss passes to the purchaser at the time of material delivery to the job site. 5. SII License Numbers: AL 50787, AK 40319, AZ ROC300955/ROC300956, CA 1007317, ID RCE -39577/022829 -AA -4, MT 216017, NV 0080544/0080545/0080546/0080547, NC 75663, NM 385848, ND 53106, NY 58-2240471 C, OR 205839, RI 38919, TN 69109, UT 9531877-5501, VA 2705157974, WA SHAW111853DO, WV WV054222 6. Please fax your Purchase Order to Shaw Integrated Solutions at fax # 706-428-3293 to initiate the order process. A purchase order is required before materials can be shipped. 7. A 2% fee will be assessed on the total bid amount at time of payment if utilizing a credit card. 8. Remit to Address: SHAW INTEGRATED SOLUTIONS, MAIL DROP 999, PO BOX 630862, CINCINNATI, OHIO 45263-0862 9. Proposal does not include removal of any materials containing asbestos. 10. Price is based on a consecutive installation period without delays and is based on the customer allowing installation crews access to work a minimum of 8 consecutive hours a day until completion. Delays other than "acts of God" will result in charges for down-time. 11. Exclusions: attic stock, major floor prep, furniture moving unless specified in proposal, disconnecting and moving of computers and electronic equipment, vacuuming and protection of finished products, and any plumbing work (removal of commodes, etc).. 12. Extensive floor prep is not included in the price but may be necessary due to unforeseen conditions of the sub -floor. This work may include, but is not limited to, leveling or grinding, encapsulation or sealing, or extensive scraping of the sub -floor. Should extensive floor prep be required, you will receive a change order for the necessary work. 13. Sil License Numbers: AL 50787, AK 40319, AZ ROC300955/ROC300956, CA 1007317, ID RCE-39577/022829-AA4, MT 216017, NV 0080544/0080545/0080546/0080547, NC 75663, NM 385848, ND 53106, NY 58-2240471C, OR 205839, RI 38919, TN 69109, UT 9531877-5501, VA 2705157974, WA SHAWI11853DO, WV WV054222 We PROPOSE to perform the work complete in accordance with the specifications and as described above for the SUM of: Signature: W4&a& %sy& Melanie Taylor Email: melanie.taylor@shawinc.com Conditions of Proposal: $83,578.83 1. This proposal may be withdrawn if not accepted within 30 days of its issuance. Shaw will consider reasonable requests to engage in negotiations for revisions to this Proposal, including signing a subcontract that incorporates the terms of this Proposal. 2. This proposal is subject to credit review and approval. Payment terms are net 30 days. A convenience fee of 2% will be added if paying via credit card. Past due invoices are subject to service charges of 1.5% per month (18% per annum). In the case of any default, Customer shall pay Shaw's reasonable attorney fees and costs, including those on any appeal, even if no suit or action is filed. 3. All work shall be performed in a workmanlike manner according to industry standards. Areas to receive flooring shall be free and clear of debris. Any changes to the work shall be performed only after execution of a written change order. 4. Prior to commencement of Shaws work: (a) Customer shall test all concrete sub floors receiving flooring for vapor emission levels and alkalinity per manufacturers' recommendations utilizing ASTM F2170 and/or F1869 and provide written results to Shaw, including a list of any sealers applied to the concrete sub floor; (b) If Customer does not provide such reports at least 10 days prior to commencement of Shaw's work, then Customer shall provide Shaw with access to all concrete sub floors for appropriate testing and Customer shall be responsible for the costs of such testing; and (c) Any concrete sub floors not meeting manufacturers' requirements for installation will require correction or the execution of a separate waiver agreement. 5. All work is contingent upon strikes, accidents or delays beyond Shaw's control. Customer shall carry insurance for all hazards, including fire. Shaw's workers are fully covered by Worker's Compensation and Liability Insurance. 6. Customer represents and warrants that: (a) the project site contains no hazardous or other dangerous substances, either exposed or concealed; or (b) Customer has given written notice to Shaw of all such substances and their location(s). To the fullest extent permitted by law, Customer shall indemnify, defend and hold Shaw harmless from any damage, claim, loss, expense and attorney fees related to Shaws liability, if any, including any federal or state statute related to hazardous or other dangerous substances. ACCEPTANCE OF PROPOSAL: The above prices, specifications, and conditions are satisfactory and are herebyACCEPTED. You are authorized to do the work as specified. Customer: City of Baldwin Park Signed: Page 2 of 2 Date: CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions Exhibit "B" CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions TIME OF COMPLETION The Contractor shall begin work within ten (10) calendar days after receiving the "Notice to Proceed". The Contractor shall diligently prosecute the work to completion before the expiration of Thirty (30) calendar days after the "start of work on the contract". WORKING HOURS Construction work is limited to normal working hours unless prior written approval is obtained from the Operations Supervisor. Normal working hours are between the hours of 6:30 p.m. and 5 a.m., Friday and 7 a.m. to 5 p.m. Saturday through Sunday and occasional weekdays on a special written request. Deviation from these hours and days will not be permitted unless prior written consent is obtained from the Operations Supervisor, except in emergencies involving immediate hazard to persons or property. The Contractor shall obtain approval for any deviation from regular working hours or days by submitting a written request to the Operations Supervisor at least 5 working days in advance, for approval by the Director of Recreation and Community Services. This includes, but not limited to, weekdays from 8 a.m. to 5 p.m. Monday through Thursday. Night/Extended work hours (6 p.m. — 5 a.m.) can be authorized on a day-by-day basis with prior approval from the Operations Supervisor. Night work requires a special permit with inspection fees and advance approval by the City Building Official. CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions Exhibit "C" CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions SOLID WASTE REPORTING Contractor's Construction and Demolition Waste Diversion Reporting Form City Permit No: Summary Sheet Please write the name of facilities (e.g., landfill or inert name) materials are taken to. Facility Name Facility Name Facility Name Total Tons Total Tons Total Tons To the best of my knowledge, the above estimates are an accurate representation of the disposition of the construction and demolition materials generated on-site at the construction job. I understand that the City may audit disposal and recycling documentation related to this survey. Print Name: Additional Notes/ Comments: CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions City of Baldwin Park Contractor's Construction and Demolition Waste Diversion Reporting Form Job site address or project (where waste was generated): Company Name: City Permit No: Material Name of Facility/Site where taken Disposal Aggregate Recycled or Reused Alternative Landfill Compost Engineered Fill Mulch Other Tons Tons Tons Tons Tons Tons Tons Asphalt Concrete Dirt Green Waste Metal Other Segregated materials describe Rocks Wood Mixed Waste Other Construction or Demolition Waste Total Prepared by: Date of Report Exhibit "D" ay« — (Use of City Bond Form is required) CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions FAITHFUL PERFORMANCE BOND PUBLIC WORK (CALIFORNIA) KNOW ALL MEN BY THESE PRESENTS: WHEREAS, Shaw Industries, Inc., dba Shaw Integrated Solutions the Principal and the Obligee have entered into a written contract, hereinafter called the Contract, a copy of which is or may be attached hereto, dated the 19th day of February, 2020 referred to and made a part hereof for: the provision and removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor for job #114394. The general items of work involve the installation of vinyl tile, baseboard and carpet tile at City Hall, 2nd Floor. In addition, provide care training for staff which agreement requires the Principal to provide Obligee with this bond. NOW THEREFORE, we, , as Principal, and a corporation organized under the laws of and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of Baldwin Park, as Obligee, in the sum Eighty three thousand five hundred seventy eight and 831100 dollars ($83,578.83), lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. The condition of the foregoing obligation is such that if the Principal, his or its heirs, executors, administrators, successors or assigns, and each of his or its sub -contractors shall well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of said contract, and during the life of any guaranty required under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all duly authorized modifications of said contract that may hereafter be made, then this obligation shall be void; otherwise it shall be and remain in full force and effect. As part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by the obligee in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. (Corporate Seal) Principal (Corporate Seal) APPROVED AS TO FORM: City Attorney By Title Surety By Title Page i of z (Use of City Bond Form is required) CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions Page I Of z CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions LABOR AND MATERIAL PAYMENT BOND PUBLIC WORK (CALIFORNIA) KNOW ALL MEN BY THESE PRESENTS: WHEREAS, Shaw Industries, Inc., dba Shaw Integrated Solutions as Principal, has entered into a contract dated February 19, 2020, with the City of Baldwin Park (Obligee) referred to and made a part hereof to perform the following work, to wit: the City requires the removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor for job #1.14394. The general items of work involve the installation of vinyl tile, baseboard and carpet tile at City Hall, 2nd Floor. In addition, provide care training for staff which requires Principal to file this bond to secure claims made under Civil Code Section 3082 et seq. NOW THEREFORE, we, , as Principal, and a corporation organized under the laws of and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of Baldwin Park, as Obligee, and all sub -contractors, laborers, material persons and other persons employed in the performance of the referenced agreement, in the sum of Eighty three thousand five hundred seventy eight and 83/100 dollars ($83,578.83), lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. If the above bounden PRINCIPAL, his or its heirs, executors, administrators, successors, assigns, or any of his or its sub -contractors, fails to pay for any materials, provisions, provender, or other supplies, or teams, implements or machinery, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor to persons named in Section 3181 or the Civil Code, thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor deducted, withheld and paid over to the Employment Development Department from the wages of employees of the contractor and sub -contractors pursuant to Section 13020 of the Unemployment Insurance Code, that the SURETY on this bond will pay the same, in an amount not exceeding the sum specified in this bond, AND ALSO, in case suit is brought upon this bond, a reasonable attorney's fee, which shall be awarded by the court to the prevailing party in said suit, said attorney's fee to be taxed as costs in said suit and to be included in the judgment herein rendered. As part of the obligation secured hereby, the SURETY shall not be exonerated or released from the obligation of the bond by any change, alteration, or modification in or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement or pertaining or relating to the furnishing of labor, materials, or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme of work of improvement, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement, or under the bond, nor, where the bond is given Page z of z CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions As part of the obligation secured hereby, the SURETY shall not be exonerated or released from the obligation of the bond by any change, alteration, or modification in or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement or pertaining or relating to the furnishing of labor, materials, or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme of work of improvement, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement, or under the bond, nor, where the bond is given for the benefit of claimants, by any fraud practiced by any person other than the claimant seeking to recover on the bond. This bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Civil Code Section 3082 so as to give them a right of action in a suit on this bond. This bond is executed for the purpose of complying with the laws of the State of California designated as Title 15, Chapter 7, Works of Improvement, commencing with Section 3247 of the Civil Code of the State of California and all amendments thereto, and shall inure to the benefit of any of the persons named in Section 3181 of the Civil Code of the State of California. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. (Corporate Seal) (Corporate Seal) APPROVED AS TO FORM: City Attorney Principal By Title Surety By Title (California Civil Code Sections 3248, 3225) Page i of z CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions WARRANTY BOND PUBLIC WORK (California) WHEREAS, the City Council of the City of Baldwin Park, State of California, Shaw Industries, Inc., dba Shaw Integrated Solutions, (hereinafter designated as "Principal") have entered into a written contract (the "Contract") dated February 19, 2020 whereby Principal agrees to the removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor for job #114394. The general items of work involve the installation of vinyl tile, baseboard and carpet the at City Hall, 2nd Floor. In addition, provide care training for staff which Contract is hereby referred to and made a part hereof; and WHEREAS, said Principalis required under the terms of said Contract to furnish a bond for the guarantee and warranty of the work for a period of one (1) year following the completion and acceptance thereof against any defective work or labor done or defective materials furnished. NOW, THEREFORE, we, the Principal and , a corporation organized under the laws of and duly authorized to transact business in the State of California, as Surety, are held and firmly bound unto the City of Baldwin Park, (hereinafter called "City"), in the penal sum of Eighty three thousand five hundred seventy eight and 83/100 dollars ($83,578.83), lawful money of the United States, which is 50% of the amount of the Contract, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents. The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the specifications. Page z of z (Use of City Bond Form is required) CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the specifications. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. Principal By Signature Title Surety Address Phone Number By Signature Title APPROVED AS TO FORM: City Attorney Date Date CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions STATE OF GEORGIA COUNTY OF WHITFIELD On before me, I a Notary Public, personally appeared personally known to me OR proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. NOTARY PUBLIC CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions Exhibit "E" CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions TECHNICAL ABILITY AND EXPERIENCE The bidder is required to state what work of a similar character to that included in the proposed contract he has successfully performed and give references which will enable the City Council to judge of his responsibility, experience, skill and business and financial standing. Additional numbered pages outlining this portion of the proposal may be attached to this page. REFERENCES: 1. Name of City or Business City of Brea 2. 3. Contact Person & Phone No. Eric Aulls, Building & Facilities Administrator, 714-990-7789 Type of Work flooring & flooring installation Date Completed 2018 Total Contract Amount $ Name of City or Business City of Corona Contact Person & Phone No. Holli Clear, Administrative Services, 951-279-3535 Type of Work flooring & flooring installation Date Completed 2018 Total Contract Amount $ Name of City or Business Contact Person & Phone No. Type of Work Date Completed 4. Name of City or Business Contact Person & Phone No. Type of Work Date Completed 5. Name of City or Business _ Contact Person & Phone No. Type of Work Date Completed Total Contract Amount $ Total Contract Amount $ Total Contract Amount $ CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions Exhibit "F" CITY OF BALDWIN PARK Shaw Industries, Inc., dba Shaw Integrated Solutions Special Conditions GENERAL The work comprises the removal and installation to the flooring and carpet at the City Hall, 2nd Floor located at 14403 E. Pacific Avenue, Baldwin Park, CA 91706. The Contractor shall provide construction materials, equipment, labor, supervision and all services required to perform the removal and installation of vinyl flooring and carpet tiles at City Hall, 2nd Floor as per quotes provided. Work includes, but not limited to, surface preparation including leveling or grinning, encapsulation or sealing, or extensive scraping of the sub -floor, and all appurtenant work per specifications. Contractor shall commence the services pursuant to these specifications upon receipt of a written notice to proceed and shall perform all services within thirty (30) calendar days established in the "Schedule of Performance" attached hereto as Exhibit "D". When requested by the Contractor, the City Operations Supervisor may approve extensions to the time period(s) specified in the Schedule of Performance in writing. PERMIT The Contractor shall, at his own expense, obtain a business license from the City of Baldwin Park. Additionally, the Contractor shall obtain a "no -fee" permit from the City's Building Division. The Contractor shall comply will all Federal, State or local laws, ordinances or rules and regulations relating to the performance of the work. PRE -CONSTRUCTION MEETING AND MISCELLANEOUS REQUIREMENTS Prior to commencing work, there will be a preconstruction meeting to be attended by the Operations Supervisor, Contractor, Inspector; Public Works staff at which time the Contractor shall be informed of specific instructions necessary to meet construction quality standards and other documentation which may be required. The Contractor shall submit a construction schedule, components, parts and materials specifications proposed for use on the project during this meeting. CONSTRUCTION MATERIALS The Contractor shall furnish all materials required to complete the work under this contract. Contractor is required as part of this agreement to furnish all materials to accomplish maintenance in accordance with the foregoing specifications. The unit prices to be paid for the items listed in the Contractor's Proposal as defined herein shall be considered full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details as specified herein, and as directed by the Operations Supervisor. The contractor may offer equals and equivalents for materials and products. This procedure shall conform to the latest edition of the State Specification (Section 6- 1.05) Pursuant to California Public Contract Code Section 3400, submission of data substantiating a request for a substitution of "an equal" item shall occur 7 days after award of contract. Use of City form is required. Attachment 2 Contract Service Agreement — Swedlows Distributors, Inc. CONTRACT DOCUMENTS CONTRACT SERVICE AGREEMENT FOR City Project No. 20-150 - Replace Flooring/Carpet at City Hall THIS CONTRACT SERVICES AGREEMENT (herein "Agreement"), is made and entered into this 19th day of February, 2020 by and between the CITY OF BALDWIN PARK, a municipal corporation, (herein "City") and Swedlows Distributors, Inc. (herein "Contractor"). The parties hereto agree as follows: RECITALS A. City requires the construction and furnishing of all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents. The general items of work involve the removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor on December 16, 2019. The general items of work involve the installation of a total of 28 workstations 69"H, which include but not limited to; flipper door overheads with lights, surfaces, supports, BBF & FF pedestals, glass tiles, and City Hall, 2nd Floor. Contractor has represented to City that Contractor is qualified to perform said services and has submitted a proposal to City for same. B. City desires to have Contractor perform said construction services on the terms and conditions set forth herein. NOW, THEREFORE, based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows: SERVICES OF CONTRACTOR 1.1 Scope of Services — In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the Special and Technical Provisions, which services may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. 1.2 Documents Included in Contract — This contract consists of the Specifications, Designation of Sub -contractors, Statement of Non -collusion by Contractor, Certification of Principal, Supplemental Information, this Contract Services Agreement, Faithful Performance Bond, Labor and Materials Bond, Warranty Bond, Guarantee, Tax Identification Form, Workers' Compensation Certification, and any and all schedules and C-1 attachments to it which are incorporated as if fully set forth herein. In the event of an inconsistency, this Agreement shall govern. 1.3 Compliance with Law — All services accordance with all ordinances, resolutions, and any Federal, State or local governmenta time service is rendered. rendered hereunder shall be provided in statutes, rules, and regulations of the City I agency having jurisdiction in effect at the 1.4 Licenses, Permits, Fees, and Assessments — Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. Contractor shall be responsible for all sub -contractors' compliance with this Section. 1.5 Familiarity with Work — By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. 1.6 Care of Work — The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work while in its control, and the equipment, materials, papers, documents, plans, studies and/or other components thereof while in its control to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own or a third party's negligence or misconduct. 1.7 Further Responsibilities of Parties — Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all sub -contractors to comply with the provisions of this agreement. C-2 1.8 Additional Services — City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of twenty-five percent (25%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore. 1.9 Special Requirements — Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the attached hereto as Exhibit "A through F" and incorporated herein by this reference. 1.10 Prevailing Wages Laws In accordance with Labor Code Section 1770 et seq., the director of the Department of Industrial Relations of the State of California has ascertained a general prevailing rate of wages, which is the minimum amount, which shall be paid to all workers employed to perform the work pursuant to this Agreement. A copy of the general prevailing wage rate determination is on file in the office of the City Clerk and is hereby incorporated in this Agreement. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor must forfeit to the City Twenty Five Dollars ($25.00) a day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. Contractor is required to post a copy of such wage rates at all times at the contract site. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contractor also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. Contractor shall comply with all statutory requirements relating to the employment of apprentices. 2. COMPENSATION 2.1 Contract Sum — For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amount of Eighty three thousand eight hundred fifty seven and 29/100 dollars ($83,857.29), (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings C-3 reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 2.2 Progress Payments - Prior to the first day of the month, during the progress of the work, commencing on the day and month specified in the Agreement, Contractor shall submit to the Contract Officer a complete itemized statement of all labor and materials incorporated into the work during the preceding month and the portion of the contract sum applicable thereto. Upon approval in writing by the Contract Officer, payment shall be made in thirty (30) days. City shall pay Contractor a sum based upon ninety five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security. Refer to Section 7.3 of this Agreement for retention of funds. 3. PERFORMANCE SCHEDULE 3.1 Time of Essence — Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance — Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "B", if any, and incorporated herein by this reference. When requested by the Contractor, the Contract Officer may approve extensions to the time period(s) specified in the Schedule of Performance in writing. 3.3 Force Majeure — The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term — Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until final approval and acceptance of the project by the Contract Officer. 4. COORDINATION OF WORK C-4 4.1 Representative of Contractor — The following principals of Contractor are hereby designated as being the representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: Swedlows Distributors, Inc. Attn: Mark Swedlow — President 4650 Arrow Hwy., G28 Montclair, CA 91763 (p) 909-625-5461 mark@swedlows.com It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. 4.2 Contract Officer — The Contract Officer shall be such person as may be designated by the Director of Recreation & Community Services or Operations Supervisor. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Assignment — The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City. 4.4 Independent Contractor — Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its sub -contractors, agents or employees, performs the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, sub -contractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required C-5 herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its sub- contractors, agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor. 4.5 Identity of Persons Performing Work — Contractor represents that it employs, will employ, or will contract with at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 Utility Relocation — City is responsible for removal, relocation, or protection of existing main or trunk line utilities to the extent such utilities were not identified in the specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4.7 Trenches or Excavations — Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply. a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract. b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of this Agreement. c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled c-6 completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties. 5. INSURANCE, INDEMNIFICATION AND BONDS 5.1 Insurance — The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: Comprehensive General Liability $1,000,000 per occurrence combined (X) Insurance (including premises and single limit operations) Contractual Liability Insurance $1,000,000 limit O Products Liability Insurance Comprehensive Automobile Liability $1,000,000 per occurrence combined (X) Insurance (includes owned, non- single limit owned, and hired automobile hazard Professional Liability Insurance $1,000,000 limit O (providing for a one year discovery period) Workers' Compensation/Employers' Statutory $1,000,000 per occurrence (X) Liability Insurance CONDITIONS: In accordance with Public Code Section 20170, the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of "A" minus or better. This insurance shall not be canceled, limited in scope or coverage or non -renewed until after thirty (30) days prior written notice has been given to the Operations Supervisor, City of Baldwin Park, 4100 Baldwin Park Blvd., Baldwin Park, CA 91706. Any insurance maintained by the City of Baldwin Park shall apply in excess of and not combined with insurance provided by this policy. The City of Baldwin Park, its officers, employees, representatives, attorneys, and volunteers shall be named as additional named insureds. Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by C-7 this contract, and including the applicable clauses referenced above. Such endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory's company affiliation and title. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements, is indeed authorized to do so by the insurance company. If the Contractor fails to maintain the aforementioned insurance, or secure and maintain the aforementioned endorsement, the City may obtain such insurance, and deduct and retain the amount of the premiums for such insurance from any sums due under the agreement. However, procuring of said insurance by the City is an alternative to other remedies the City may have, and is not the exclusive remedy for failure of Contractor to maintain said insurance or secures said endorsement. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which became due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its sub -contractor's performance of the work coveredunder this agreement. Each contract between the Contractor and any sub -contractor shall require the sub -contractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 5.1. 5.2 Indemnification — Contractor shall indemnify the City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any third party person, firm or entity arising or alleged to arise out of the negligent performance of the work, operations or activities of Contractor, its agents, employees, sub -contractors, or invitees, provided for herein, or arising or alleged to arise from the negligent acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, but excluding such claims or liabilities or portion of such claims or liabilities arising or alleged to arise from the negligence or willful misconduct of the City, its officers, agents, employees, or contractors, and in connection therewith: a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; c -s b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising or alleged to arise out of Contractor's (or its agents', employees', sub -contractors', or invitees') negligent performance of or failure to perform such work, operations or activities hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor shall pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City. d) Contractor's duty to defend and indemnify as set out in this Section 5.2 shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages arising from a third party claim attributable to injury to persons or property arising or alleged to arise from as a consequence of or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter -Cologne Water Quality Control Act, as any of those statutes may be amended from time to time. The Contractor's indemnification obligations pursuant to this Section 5.2 shall survive the termination of this Agreement. Contractor shall require the same indemnification from all sub -contractors. 5.3 Labor and Materials, Performance and Warranty Bonds — Concurrently with execution of this Agreement, Contractor shall deliver to City a labor and materials bond, a performance bond and a warranty bond, in the forms provided by the City Clerk, which secures the faithful performance of this Agreement. The bonds shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bonds shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement. 5.4 Sufficiency of Insurer or Surety — Insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, C-9 rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. In the event the Risk Manager of City ("Risk Manager") determines that the work or services to be performed under this Agreement creates an increased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by this Section 5 may be changed accordingly upon receipt of written notice from the Risk Manager; provided that the Contractor shall have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of City within ten (10) days of receipt of notice from the Risk Manager. 5.5 Substitution of Securities — Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder. 6. RECORDS AND REPORTS 6.1 Reports — Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.2 Records — Contractor shall keep, and require sub -contractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Subject to reasonable confidentiality obligations, the Contract Officer shall have full and free access to such books and records at all times during normal business hours of City to the extent reasonably required to confirm Contractor's compliance with its obligations hereunder, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event such any audit is required during such three (3) year period. 6.3 Ownership of Documents — All drawings, reports, records, documents and other materials newly developed and prepared by Contractor, its employees, sub -contractors and agents solely in the performance of this Agreement shall be the property of City and C-10 shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All sub -contractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. 7. ENFORCEMENT OF AGREEMENT 7.1 California Law — This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes — In the event either party fails to perform its obligations hereunder, the non -defaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the non -defaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the non -defaulting party shall have the right, in addition to any other rights the non -defaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 7.2 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 7.3 Retention of Funds — Progress payments shall be made in accordance with the provisions of Section 2.2 of this agreement. In accordance with said section, City shall pay Contractor a sum based upon ninety five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security to be paid to the Contractor within sixty (60) days after final acceptance of the work by the City Council, after Contractor shall have furnished City with a release of all undisputed contract amounts if required by City. In the event there are any claims specifically excluded by Contractor from the operation of the release, the City may retain proceeds (per Public Contract Code 7107) of up to 150% of C-11 the amount in dispute. City's failure to deduct or withhold shall not affect Contractor's obligations hereunder. 7.4 Waiver — No delay or omission in the exercise of any right or remedy by a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative — Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action — In addition to any other rights or remedies, either party may take legal action, law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Intentionally blank 7.8 Termination for Default of Contractor — If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated. 7.9 Attorneys' Fees — If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. C-12 8. CITY OFFICERS AND EMPLOYEES, NONDISCRIMINATION 8.1 Non -liability of City Officers and Employees - No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest — The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination — Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. To the extent required by law, contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry. 9. MISCELLANEOUS PROVISIONS 9.1 Notice - Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the US Mail, prepaid, first-class mail, return receipt requested, addressed as follows: City: City of Baldwin Park 4100 Baldwin Park Blvd. Baldwin Park, California 91706 Attention: Director of Recreation & Community Services Contractor: Swedlows Distributors, Inc. 4650 Arrow Hwy., G28 Montclair, CA 91763 Mark Swedlow 9.2 Interpretation — The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Integration; Amendment — It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and C-13 cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 9.4 Severability — In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.5 Hiring of Undocumented Workers Prohibited — Contractor shall not hire or employ any person to perform work within the City of Baldwin Park or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. 9.6 Unfair Business Practices Claims — In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or sub -contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.) 9.7 Corporate Authority — The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. 9.8 Legal Responsibilities — The Contractor shall keep itself informed of City, State, and Federal laws, ordinances and regulations, which may in any manner affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws, ordinances and regulations. Neither the City, nor their officers, agents, nor employees shall be liable at law or in equity as a result of the Contractor's failure to comply with this section. 9.9 Termination for Convenience — The City may terminate this Agreement without cause for convenience of the City upon giving contractor 30 days prior written notice of C-14 termination of the Agreement. Upon receipt of the notice of termination the Contractor shall cease all further work pursuant to the Agreement. Upon such termination by the City the Contractor shall not be entitled to any other remedies, claims, actions, profits, or damages except as provided in this paragraph. Upon the receipt of such notice of termination Contractor shall be entitled to the following compensation: The contract value of the work completed to and including the date of receipt of the notice of termination, less the amount of progress payments received by contractor. 2. Actual move -off costs including labor, rental fees, equipment transportation costs, the costs of maintaining on-site construction office for supervising the mover -off. 3. The cost of materials custom made for this Agreement which cannot be used by the Contractor in the normal course of his business, and which have not been paid for by City in progress payments. 4. All costs shall not include any markups as might otherwise be allowed by any plans or specifications, which were a part of the Agreement. 9.10 Except (i) as expressly set forth in the section "Claims Not Covered by this Agreement," all disputes, claims, complaints, or controversies ("Claims") that I may have against The City of Baldwin Park and/or any of its subsidiaries, affiliates, officers, directors, Mayor, Councilmembers employees, agents, and/or any of its clients or customers (collectively and individually the "City"), or that the Company may have against the City, including contract claims; tort claims; discrimination and/or harassment claims; retaliation claims; claims for wages, compensation, penalties or restitution; and any other claim under any federal state, or local statute, compensation, regulation, rule, ordinance, or common law, arising out of and/or directly or indirectly related to this contract with the City, and/or the terms and conditions of my contract with the Company, and/or termination of my contract with the City (collectively "Covered Claims"), are subject to confidential arbitration pursuant to the terms of this Agreement and will be resolved by Arbitration and NOT by a court or jury. The parties herby forever waive and give up the right to have a judge or jury decide any Covered Claims. To the maximum extent permitted by applicable law, the parties agree that: • No Covered Claims may be initiated or maintained on a class action, collective action, or representative action basis either in court or arbitration; • A court competent jurisdiction no an arbitrator, must resolve issues concerning the enforceability or validity of the class action, collective action, or representative action waiver set forth above; • If, for any reason, the class action, collective action, or representative action waiver is held unenforceable or invalid in whole or part, then a court of competent jurisdiction, not an arbitrator, will decide the type of claims to which the waiver was held unenforceable or invalid; C-15 All claims must be brought in a party's capacity and unless the parties express expressly agree in writing, Covered Claims may not be joined or consolidated in court or arbitration with other individuals' claims, and no damages or penalties may be sought or recovered on behalf of the other individuals"; and While I have the right to file charge or complaint with the Equal Employment Opportunity Commission, the National Labor Relations Board ("NLRB"), the Department of Labor, the Occupational Safety and Health Commission, or any other federal;, state, or local administrative agency, if any federal, state, or local administrative agency proceeding does not finally resolve the Covered Claim, the parties must submit the claim to arbitration under this Agreement. "Claims Not Covered by this Agreement" Workers' compensation benefits, unemployment compensation benefits, claims for benefits under a plan that is governed by the Employee Retirement Income Security Act of 1974 ("ERISA"), and claims which are subject to the exclusive jurisdiction of the NLRB; and Any claim that is expressly precluded from arbitration by a governing federal law or by a state law that is not preempted by the Federal Arbitration Act ("FAA") or other federal law. The provisions of this paragraph shall supersede any other provision of the Agreement or any provision of any plans, specification, addendums or other documents, which are or may become a part of this Agreement. City and Contractor agree that the provisions of this paragraph are a substantive part of the consideration for this Agreement. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CONTRACTOR: SWEDLOWS DISTRIBUTORS, INC. By: M A R k("\, By: (Print Name) (Print Name) Signature: (1� M t� Signature: Title: R A� Title: Address: S 6 20 Address: C-16 ATTEST: CITY OF BALDWIN PARK, a municipal corporation Manuel Lozano, MAYOR APPROVED AS TO FORM: C-17 CITY OF BALDWIN PARK Swedlows Distributors, Inc. Exhibit "A" December 16, 2019 RE: Interior Renovation Services for Office Workstations Upgrades John Beshay, Engineering Manager 14403 E. Pacific Anenue Baldwin Park, CA 91706 Swedlow's Distributors appreciates the opportunity to bid on the proposed workstations upgrades for the City of Baldwin Park. Below we have provided the qualifications and history of our company, specifically examples of relevant contracts we have completed. Reference: No -A., Customer Name: ANCRA International. Contact Individual: Robert Rosatto Phone #:.310 -3§§ -25.36 - Address: : 310-36§-25.3fAddress: 601 'lucent Azusa, CA 91702 Contract Amount: 160.000 Description of work doneons t ModularVliorkstations /Cubicles /Panels R9 enca_N" CustomerName.'' Arrowhead Products._ Contact Individual: Tom Kilsby' Phone No: 714828-7770 Address: 4f"1 K lle Ave, l.oa Alamiitos, CA 90720 Contract Amount: P,000* S15.000 O1 OQING Description of work done: liltorkstations l Cubiclea 1 Desks l Panels Reference No. 3:: Customer Name,. ENTERCOM Contact Individual: Kevin Graham Phone No .323-930-8715 Los An eles CA.90038 Contract Amount: 21000 - $10 000 t N001NJI Address: 5870 lNi`tshire Blvd X00. 9 Description of work done: lNo�jons f Cublcles I Panels Business License: 77632 2. g Inca 0orat Ij; 0$12013 TIN: 46-3408400. Sincerely, Mark Swedlow President Phone 909-625-54611 fax: 909-625-5463 1 4650 Arrow Hwy Suite G-28, Montclair, CA 91763 1 www.swedlows.com 1.0 Overview The City of Baldwin Park is soliciting proposals from qualified professional vendors/ contractors for Interior Renovation Services to prepare conceptual plans; construction cost estimates, shop drawings and to provide all required office workstations upgrades and installation at the 21d floor of City Hall located at 14403 East Pacific Avenue, Baldwin Park, CA 91706. The interior renovation includes the replacement of several workstations throughout the 2"d floor. City Hall will occupy and remain in business during the renovation. Construction work shall be performed from bpm to lam Monday through Thursday and anytime from Friday through Sunday. Contractor/ vendor shall coordinate work in phases to be determined weekly during weekly progress meeting. forMb,stY• _ ... ,, i i d F-3 Finance Area ._ 4 a111o40. C-4 Housing and Code Enforcement 4$2220 $9956 B-5 BuikiiV& Counter 3 $1665 $12048 P-6 Planning Area 3 $1665 $5407 8-7 Engineering Area 8 41,44 $14 35 TOTAL , SALES TAX,xS7275.29, G���►TA�;3;857;29 The City is seeking a quicklime frame for design and construction. Itis intended that the project be meet the following schedule. Dug t Mandatory Pre- Job Walk December 12, 2019 at 2:30 PM 2.0 Background j OLAW11k_J I -y (t7 I "I Incorporated in 1956, the City of Baldwin Park is located approximately 17 miles east of downtown Los Angeles and is bisected by the I-10 San Bernardino Freeway along the souther part of the City. The intersection of the I-10 and I-605 freeways lie near the southwest boundary of this 6.8 'square' mile City. Although Baldwin Park is predominantly a residential bedroom community, recent efforts have placed a greater emphasis on promoting the City's Downtown area, commercial and industrial land uses. The City is a full-service general law city that operates' under the Council- Chief Executive Officer form of government,, and provides a full range of municipal services including police and fire services as well as street maintenance and repair, building and engineering, planning and parks and recreation activities. The City offers five parks, five community centers, a teen center and skatepark, an aquatic center and a county operated library. The City consists of 7 departments. vhihif 4 PiRK CITY OF BALDWIN PARK BIDDING DETAILS F-3 Finance Reception 2PACK Wall mounted and Powered • 6X9- 69H on spine, 37h on rib and wing 6x6'- 69h on spine, 53h on rib and wing • BBF and FF each • 2 flipper door overheads each with t.lights and wm • 2 duplex, I data each • Extended curved corner and rectangular surfaceseach F-2 Finance Hall 2PACK Wall mounted and Powered a 6X9- 69H on,spine, 'rib and wing • 6X9- 69H on, spine, rib and wing +► Glass tiles along spine + 88F and 36W Lateral each + 2 flipper door overheads with t.lights and wm on 1 station • 3 flipper door overheads with t.lights and wm on 1 station • 4 duplex,1 data on station • 3 duplex,1 data each on 1 station • Extended curved corner and rectangular surfaces each 2 training tables with wall mounted panel • 2402 tables • 69H x 36W panels 11 F-1 Finance Area 2PACK wall mounted' non' powered • 6X6- 69H' on rib' 6x6- 69H and 29H on rib • Surface end panel supports • 2 88F's each 2 flipper door overheads each with t. lights and wm and tack' boards • Extended curved comer and rectangular surfaces each Qty 1 -wall mounted non powered +� 6x6 -69H on spine and rib •. Surface end panel supports 1 B8F,1 FF • 2 Opper door overheads with t. lights and wm' • Extended curved corner and rectangular surface Qty 1 -wall bracketed, non -powered -no panels 6x6 - Surface end panel supports • 1 BBF C-4 Housing/Cade Enforcement • 148W flipper doorove.rheads with t. light and wm and tack board • Extended curved corner and X round surface (2) 3PACKS-Wall mounted, non -powered a (2) 6X6- 69H on rib and wing (1) 6x5.5- 69H on rib and wing 2 Mrs each 2 flipper door overheads each with t. lights and wm and tack boards 6 Extended curved corner and rectangular surfaces each B-5 Building Counter €1t _210x5.5s Powered on spines e' 69H on spine, back rib +� 45H on front rib 0.. Spine on 1station extends to column • 2' BBF s'on 1 station • BBF and 36W Lateral each on 1 station + 4 flipper door overheads each with tights'and wm • 4 duplex, 1 data each Extended curved comer and rectangular surraces each Qty 16x6 Powered on spines * 69H on spine, all 4'sides' • Spine extends to column 2 BBFs *� 2 flipper door overheads with taights and wm +� 2 duplex, I data each • (Extended curved comer and rectangular surfaces P-6 Planning Area Qty 3 74's -Wail mounted, non -powered • 69H on ribs and wings +► 1 BBF each • 1 flipper door overheads each with t. lights and wm Extended curved corner and rectangular surfaces E-7 ENGINEERING AREA Qtv5 5x8's-Wall mounted, non -powered * 69H on ribs and wings •: Glass tiles on wings • 1BBF, 130W Lateral, 2 FF on 1 station +� 1 BBF, 3 FF on 3 stations *` 4'flipper door overheads each with t. lights and wm' • 2 24D rectangular surfaces each (front and back, no bridge) Qty 3 5Sx5.5's-Wall bracketed, non.. -powered • 3 30x60 main surfaces • 2 24 36 return surfaces with BBF's • 2 divider desk top screens Color and trim will be selected by City atter award' of contract DATE (MMIDD/YYYY) CERTIFICATE E LIABILITY' INSURANCE o7/oa/2a1s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endoMement(s)_. PRODUCER Kiyoma Yoshizumir' I American Mational Insurance Company 104 Grand Ave, Suite C Escondido CA 92025 INSURED _� • Paclfio Froper+_C1_ 1 48 ;a I' Swedlows Distributors, Inc. 4650 Arrow Highway, Suite G28� Montclair CA 91763' _ _..— y. Request for Proposals Interior Renovation Services Office Workstations Upgrades Release Date: December 9, 2019 Submittal Deadline: December 17, 2019 1.0 Overview The City of Baldwin Park is soliciting proposals from qualified professional vendors/ contractors for Interior Renovation Services to prepare conceptual plans; construction cost estimates, shop drawings and to provide all required office workstations upgrades and installation at the 2nd floor of City Hall Iocated at 14403 East Pacific Avenue, Baldwin Park, CA 91706. The interior renovation includes the replacement of several workstations throughout the 2nd floor. City Hall will occupy and remain in business during the renovation. Construction work shall be performed from 6pm to lam Monday through Thursday and anytime from Friday through Sunday. Contractor/ vendor shall coordinate work in phases to be determined weekly during weekly progress meeting. Fees must he suhmitted for each section as indicted in Exhibit A and Exhibit B. ITEM I Description Due Date NO ITEM Number of workstations Total Cost F-1 Finance Reception Award of Design -Build Contract January 15, 2020 F-2 Finance Hall January 20, 2020 4 F-3 Finance Area C-4 Housing and Code Enforcement B-5 Building Counter P-6 Planning Area E-7 Engineering Area TOTAL The City is seeking a quick time frame for design and construction. It is intended that the project be meet the following schedule. Task I Description Due Date Mandatory Pre- Job Walk December 12, 2019 at 2:30pm 1 RFP Submittal December 17, 2019 2 Award of Design -Build Contract January 15, 2020 3 Notice to Proceed January 20, 2020 4 Construction Completion February 28, 2020 2.0 Background Incorporated in 1956, the City of Baldwin Park is located approximately 17 miles east of downtown Los Angeles and is bisected by the I-10 San Bernardino Freeway along the southern part of the City. The intersection of the I-10 and I-605 freeways lie near the southwest boundary of this 6.8 square mile City. Although Baldwin Park is predominantly a residential bedroom community, recent efforts have placed a greater emphasis on promoting the City's Downtown area, commercial and industrial land uses. The City is a full-service general law city that operates under the Council- Chief Executive Officer form of government, and provides a full range of municipal services including police and fire services as well as street maintenance and repair, building and engineering, planning and parks and recreation activities. The City offers five parks, five community centers, a teen center and skatepark, an aquatic center and a county operated library. The City consists of 7 departments. 3.0 General Requirements 3.0 All Consultant and/or Contractors are bound by the deadline requirements of this RFP. 3.1 Consultant and/or Contractors electing to respond to this RFP are responsible for all costs incurred in the preparation and submission of the proposals; demonstrations; interviews; preparation of responses to questions and requests for additional information; for contract discussions; or for anything in any way related to this RFP. The City of Baldwin Park is not liable for any costs incurred by the Consultant and/or Contractor in response to this RFP and the Consultant and/or Contractor, including all related parties, disclaims and voluntarily and knowingly waives any and all rights to reimbursement for any such costs. 3.2 Late proposals will not be considered. 3.3 The City of Baldwin Park reserves the right to reject any or all responses or any portion thereof and to select the response(s) which, in its sole discretion, it judges to be in the best interest of the City. 3.4 The City of Baldwin Park reserves the right to cancel or modify this RFP. There is no guarantee that the City of Baldwin Park will place the requested service under contract. 3.5 The City of Baldwin Park reserves the right to investigate the qualifications of any Consultant and/or Contractor under consideration including proposed subcontractors and parties otherwise related to the Consultant and/or Contractor and require confirmation of information furnished by a Consultant and/or Contractor, or require additional evidence of experience and qualifications to provide the services or otherwise discharge the obligations required by this RFP. 3.6 The City of Baldwin Park reserves the right to disclose information contained in proposals to the public, subject to confidentiality statutes. 3.7 The City of Baldwin Park reserves the right to approve or disapprove of particular subcontractors, joint venture partners, or other proposed team members. 3.8 The City of Baldwin Park reserves the right to evaluate responses in terms of the best interests of the cities, applying criteria provided in this RFP and any other criteria the City of Baldwin Park, in its sole discretion, deems pertinent. 3.9 The City of Baldwin Park reserves the right to accept other than the lowest cost proposal based upon an evaluation of all aspects of the response. 3.10 By the submission of a proposal, each Consultant and/or Contractor accepts and agrees to execute a written agreement. 3.11 All responses must remain valid for a minimum period of ninety (90) days after the response due date. Responses may not be modified or withdrawn by the Consultant and/or Contractor during this period of time except in accordance with this RFP and with written permission granted by the City of Baldwin Park. 3.12 Consultant and/or Contractors may withdraw their proposal prior to the date and time set for receipt of proposals provided a written request is submitted to the City of Baldwin Park prior to the date and time set for receipt of proposals. 4.0 Questions and Addenda 4.1 If it becomes necessary to revise any part of this RFP, an amendment will be posted on the City of Baldwin Park website at www.baldwinpark.com, no later than Monday, December 16, 2019. It shall be the sole responsibility of the Consultant and/or Contractor to check for any amendments to the RFP that may be issued by the City of Baldwin Park. 4.2 All questions or requests for clarification shall be submitted via email to: John Beshay, Engineering Manager JbeshU(cr�,baldwinpark.com By 5:00pm Monday, December 16, 2019 4.2.1 Questions by telephone will not be accepted or answered. Email only. 4.2.2 Please indicate "Interior Renovation Services for Office Workstations Upgrades —Questions in the subject line. 4.2.3 All questions received by this deadline will be answered by email on Monday, December 16, 2019 4.2.4 No questions will be accepted or responded to after the deadline. 5.0 Submittal of Proposals 5.1 Submissions must be for the entire scope of services outlines in this RFP. Incomplete RFPs will not be considered. Three (3) bound and sealed copies and 1 electronic copy (flash drive is preferred method, emails not accepted) are to be submitted to the Office of the City Clerk no later than 4:00 pm on December 17, 2019. Submissions received after this deadline will be rejected. Submissions by facsimile or electronic mail will not be accepted. RFP shall be submitted and addressed as follows: U.S. Mail / In-person or Courier Service: City of Baldwin Park Office of the City Clerk, Yd Floor ATTN: John Beshay, Engineering Manager 14403 E. Pacific Avenue Baldwin Park, CA 91706 5.2 After the due date of the proposals, a Consultant and/or Contractor may not correct, modify, or withdraw the price or any other provision of its response in a manner prejudicial to the interests of the City of Baldwin Park or fair competition. The City of Baldwin Park may waive minor informalities or allow the Consultant and/or Contractor to correct them. 6.0 Consultant and/or Contractor's Responsibilities 6.1 It is presumed that each Consultant and/or Contractor has read and is thoroughly familiar with the scope of services to be performed under this RFP. 6.2 The Consultant and/or Contractor agrees that, if a contract is executed with the City of Baldwin Park, the Consultant and/or Contractor shall make no claim against the City of Baldwin Park because of any estimate or statement made by any employees, agents, or Consultant and/or Contractors of the City of Baldwin Park which may prove to be erroneous in any respect. 7.0 Scope of Service The City of Baldwin Park requires the services of a Consultant and/or Contractor firm to provide the technical design and construction for the aforementioned project areas under Section I. I. The professional Consultant and/or Contractor firm shall prepare construction plans, specifications and estimates (PS&E) for the project. The proposal shall identify tasks to be included as part of the project. At a minimum, these tasks shall include: A. Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and other pertinent details of the project. B. Attend periodic meetings with City staff at various stages of the project as needed. C. Perform a complete review and inventory of work required and review all existing conditions and information pertaining to this project. Provide a report of findings to the City. D. Provide new work stations per Exhibit A and Exhibit . E. Moving furniture as needed to complete the work for each phase is required. F. The Consultant and/or Contractor shall prepare complete sets of plans, detail specifications and shop drawings for the project. The bid specifications shall be submitted via e-mail in Microsoft Word format. The Consultant and/or Contractor shall prepare and submit a cost estimate in tabular form for each construction item showing quantity, unit price and total cost. 8.0 Proposal Response Format The proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. RFP that appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The proposal should contain the sections in the order indicated below. This standardization will facilitate evaluation of the comparative merits of all RFP submitted. The proposal should contain the sections in the order indicated below. 1. Introductory letter Please include a brief introductory letter, addressed to: John Beshay, Engineering Manager 14403 E. Pacific Avenue Baldwin Park, CA 91706 2. Description of the Firm and Qualifications Include information covering all of the following: a. Number of years the firm(s) has been in business. b. Types of services that your firm is particularly qualified to perform. Generally describe the scope of services that can be provided by your firm without the use of outside Consultant and/or Contractors. c. The name of the lead person(s) who will be the primary liaison with the City. d. A list of at least three 3 clients using the same service being proposed, with names, addresses, and telephone numbers. A survey of references will be made to determine, among other things, the supplier's success in meeting the needs of the contracting agency in a timely manner and within budget. e. Fee schedule of staff. f. Other information that may aid the City in reviewing your qualifications. 9.O Selection Process 1. Proposal Review: Proposals from firms will be evaluated by the City. The best -qualified firms may be invited to participate in an interview. 2. Selection Process: Those firms found most qualified may be invited to an interview, or may be recommended directly to the City Council for consideration. Nothing in this RFP implies a contractual obligation for employment. 3. Professional Services Agreement: Upon identification of a preferred provider, the Engineering Manager will provide an Agreement for Consultant and/or Contractor Services subject to negotiation of precise work, amount and terms of payment, and other City requirements. The term of Agreement is anticipated to be for three years. The Consultant and/or Contractor will be required to sign the Consultant and/or Contractor Services Agreement. 4. Contract Approval and Execution: The Agreement will be presented to the City Council for approval, and upon approval the Engineering Manager will execute the Agreement. 10.0 Evaluation As part of the evaluation process, the City may conduct interviews with those Consultant and/or Contractors whose proposal and qualifications are deemed to most closely match the requirements of the RFP. Alternatively, the City may elect not to conduct interviews and to select a Consultant and/or Contractor based solely upon the strength of the written proposal. If the City elects to hold interviews, additional information about the interview process will be sent separately to those Consultant and/or Contractors selected for an interview. The City will negotiate a contract with the most qualified firm with compensation that the City determines is fair and reasonable based upon the scope of work. Fee RFP from competing Consultant and/or Contractors may be used to assist City staff in determining a fair and reasonable compensation. The City reserves the right to reject any and all proposals solely at their discretion. 11.0 Ethics in Public Contracting Each consulting entity, by submitting a proposal, certifies that it is not a party to any collusive action or any action that may be in violation of the Sherman Antitrust Act by submitting a proposal, the proposer certifies that it was made without fraud; that it has not offered or received any kickbacks or inducements from any other entity in connection with this RFP. The proposer further certifies that no relationship exists between itself and the City or another person or organization that interferes with fair competition or constitutes a conflict of interest with respect to a contract with the City of Baldwin Park. 12.0 Proprietary Information The proposals received shall become the property of the City of Baldwin Park and are subject to public disclosure. Proposers are to indicate any restrictions on the use of data contained in their responses. Those parts of a proposal which are defined as business or trade secrets, as that term is defined in California Government Code, Section 6254.7, and are reasonably marked as "Trade Secrets", "Confidential" or "Proprietary" shall only be disclosed to the public if such disclosure is required or permitted under the California Public Records Act or otherwise by law. Proposers who wish to have such information maintained confidentially shall be responsible for advancing all reasonable attorney's fees and costs associated with disputes that may arise respecting whether records are subject to disclosure. 13.0 Solicitation of Proposal Only Nothing contained herein shall be deemed as a binding offer or commitment by the City, its officers, agents, employees, or related parties. Each party or parties responding to this RFP do acknowledge that they are not guaranteed that they will be selected as the Consultant and/or Contractor or offered an opportunity to provide the requested services. 14.0 Rejection of Submission of Proposals The proposal request does not commit the City of Baldwin Park to award any contract. The City reserves the right, at its sole discretion, to reject any or all proposals without penalty, to waive irregularities in any proposals or in the proposal procedures, and to be the final judge as to which is the responsible, qualified proposal. Any proposal which contains items not specified, items which are incorrect, which does not complete all the items scheduled or does not respond to items in the manner specified in this request may be considered non-responsive and may be rejected on these bases in the sole discretion of the City. Proposals offering less than 90 days for acceptance from the proposed closing date may be considered non-responsive and may be rejected. Non-acceptance of any proposal will not imply any criticism of the proposal or convey any indication that the proposal was deficient. Non-acceptance of any proposal will mean that another proposal was deemed to be more advantageous to the City of Baldwin Park, or that no proposal was deemed acceptable. 15.0 Letters of Objection If a proposer discovers any ambiguity, conflict, discrepancy, omission, or other errors in the RFP, he/she shall notify the City of Baldwin Park in writing before the date of opening. Inquiries concerning this RFP should be submitted in writing to John Beshay, Engineering Manager, and the envelope should be marked "Interior Renovation Services for Office Workstations Upgrades". Inquiries are to state the page and applicable RFP section(s) or paragraph number(s) to which the question(s) pertain. Clarification shall be given by written notice to all proposers. The RFP and all subsequent modifications are hereby designated as the sole reference and authority for the preparation of proposals and take precedence over any and all information related to the acquisition obtained from any source either by verbal or written communications. 16.0 Public Information Except for proprietary information, clearly designated, all materials received relative to this request will become public information and be available for inspection as provided under the public records act (Government Code, Section 6200, et seq.). The City reserves the right to retain all proposals submitted, whether the proposal was selected or judged to be non-responsive. 17.0 Proposal Validity Period Submitted proposals shall be valid for at least ninety (90) days from the date of submission. 18.0 News Releases The proposer shall not make news releases pertaining to an award resulting from proposals made in response to the request without the prior written approval of the City of Baldwin Park. In addition, the successful proposer must agree not to release any advertising copy mentioning the City of Baldwin Park or quoting the opinion of any City employee without written approval by the City of Baldwin Park. 19.0 Conflict of Interest Except for items that are clearly promotional in nature, mass produced, trivial in value and not intended to invoke any form of reciprocation, employees of the City of Baldwin Park may not accept gratuities, entertainment, meals, or anything of value whatsoever from current or potential proposers. The offer of such gratuity to an employee of the city shall be cause for declaring such supplier to be an irresponsible proposer and preventing the firm from responding to this RFP. 19.0 Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant and/or Contractor upon execution of the original contract for submittal to the City Council. All proposers shall submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant and/or Contractor, and that the Consultant and/or Contractor understands said coverage is prerequisite for entering into an agreement with the City. The Consultant and/or Contractor and/or Contractor is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in the Consultant and/or Contractor and/or Contractor's disqualification. Attachment A: Sample Agreement Draft Exhibit A I E-7 I -- Exhibit B CITY OF BALDWIN PARK BIDDING DETAILS F-3 Finance Reception 2PACK-Wall mounted and Powered • 6X9- 69H on spine, 37h on rib and wing • 6x6- 69h on spine, 53h on rib and wing • BBF and FF each 2 flipper door overheads each with t.lights and wm • 2 duplex,1 data each • Extended curved corner and rectangular surfaces each F-2 Finance Hall 2PACK Wall mounted and Powered • 6X9- 69H on spine, rib and wing • 6X9 -'69H on spine, rib and wing • Glass tiles along spine BBF and 36W Lateral each 2 flipper door overheads with t.lights and wm on 1 station • 3 flipper door overheads with t.lights and wm on 1 station • 4 duplex, 1 data on 1station • 3 duplex, 1'data each on 1 station • Extended curved corner and rectangular surfaces each 2 trainingtables with wall mounted panel • 2402 tables • 69H' x 36W panels F-1 Finance Area 2PACK-wall mounted non powered • 6X6- 69H on rib • 6x6 69H and 29H on rib • Surface end panel supports • 2 BBF's each • 2 flipper door overheads each with t. lights and wm and tack boards • Extended curved corner and rectangular surfaces each Qty 1 -wall mounted non powered • 6x6 -69H on spine and rib • ,Surface end panel supports • 1'$13F,1 FF • 2 flipper door overheads with t. lights and wm • 'Extended curved corner and rectangular surface Qty 1 -wall bracketed, non -powered -no panels • 6x6- • Surface end panel supports • 1 BBF C-4 Housing/Code Enforcement - 148W flipper door overheads with t. light and wm and tack board - Extended curved corner and % round surface (2) 3PACKS-Wall mounted, non -powered - (2) 6X6- 69H on rib and wing - (1) 6x5.5- 69H on rib and wing • 2 BBF's each - 2 flipper door overheads each with t. lights and wm and tack boards - Extended curved corner and rectangular surfaces each B-5 BuildingCounter Qty 2 lOxS.5's Powered on spines - 69H on spine, back rib - 45H on front rib - Spine on 1 station extends to column - 2;BBF's on 1 station - OF and 36W Lateral each on 1 station - 4,flipper door overheads each with `t.lights'and wm - 4, duplex, 1 data each - Extended curved corner and rectangular surfaces each Qty 16x6 Powered on spines • 69H on spine, all 4 sides - Spine extends to column - 2 BBF's - 2 flipper door overheads with t.lights and wm - 2 duplex, 1 data each - Extended curved corner and rectangular surfaces P-6 Planning Area Qty 3 Ms -Wall mounted, non -powered - 69H on ribs and wings - 1 BBF each - 1 flipper door overheads each with t. lights' and wm - 'Extended curved comer and rectangular surfaces E-7 ENGINEERING AREA Qtv5 5x8's-Wal mounted, non -powered - 69H on ribs and wings - Glass tiles on wings - 1 BBF, 130W Lateral, 2 FF on 1 station - 1 BBF, 3 FF on 3 stations - 4 flipper door overheads each with t. lights and wm - 2'24D rectangular surfaces each (front and back, no bridge) Qty 3 S.SxS.S's-Wall' bracketed, non -powered - 3' 30x60 main surfaces - 224 36 return surfaces with BBF's - 2 divider desk top screens' Color and trim will be selected by City after award of contract SAMPLE AGREEMENT THIS AGREEMENT is made and entered into this Park, ("City"), and ("Consultant"). by and between the City of Baldwin In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A" (the "Services") 2. COMPENSATION. City shall pay Consultant for the Services pursuant to the terms of this Agreement and the schedule and milestones set forth in Exhibit B at a not -to -exceed compensation amount of 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices and pursuant to the schedule set forth in Exhibit B. In the event that Consultant's performance of Services is delayed for any reason, City may elect to extend this Agreement on a month- to-month basis. Unless otherwise agreed by the Parties, such extensions shall not entitle Consultant to any further compensation. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. However, the City acknowledges and agrees that any services provided by Consultant will be unique to Consultant and City will not take Consultant's work product or any portion thereof to be completed, fabricated, installed, or otherwise used in any way without specific written permission from Consultant. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. However, City shall inform Consultant of any specific rules or permitting requirements that may impact Consultant's services or delivery of work product. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self- insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement, but specifically excludes any and all intellectual property rights to these documents and other material. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. Any reuse by City shall be for informational purposes only and cannot be used to create or provide any of the Services listed in Exhibit A 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph 1116" of this Agreement, City shall be liable to Consultant only for work performed and expenditures made in the course of rendering Services by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit `B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT (B) City of Baldwin Park Att.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "22" of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Manuel Lozano, Mayor Dated: CONSULTANT: By: Printed Name: Title: Dated: ATTEST: By: Jean M. Ayala, City Clerk Dated: Approved as to form: By: Robert Tafoya, City Attorney Dated: CITY OF BALDWIN PARK Swedlows Distributors, Inc. Exhibit "B" - CITY OF BALDWIN PARK - Swedlows Distributors, Inc. TIME OF COMPLETION The Contractor shall begin work within ten (10) calendar days after receiving the "Notice to Proceed". The Contractor shall diligently prosecute the work to completion before the expiration of Thirty (30) calendar days after the "start of work on the contract". WORKING HOURS Construction work is limited to normal working hours unless prior written approval is obtained from the Operations Supervisor. Monday through Thursday working hours are between the hours of 6:30 p.m. and 5 a.m., and 8 a.m. to 5 p.m. Friday through Sunday and occasional weekdays on a special written request. Deviation from these hours and days will not be permitted unless prior written consent is obtained from the Operations Supervisor, except in emergencies involving immediate hazard to persons or property. The Contractor shall obtain approval for any deviation from regular working hours or days by submitting a written request to the Operations Supervisor at least 5 working days in advance, for approval by the Director of Recreation and Community Services. This includes, but not limited to, weekdays from 8 a.m. to 5 p.m. Monday through Thursday. Night/Extended work hours (6 p.m. — 5 a.m.) can be authorized on a day-by-day basis with prior approval from the Operations Supervisor. Night work requires a special permit with inspection fees and advance approval by the City Building Official. CITY OF BALDWIN PARK Swedlows Distributors, Inc. Exhibit "C" SOLID WASTE REPORTING Contractor's Construction and Demolition Waste Diversion Reporting Form City Permit No: Summary Sheet CITY OF BALDWIN PARK Swedlows Distributors, Inc. Please write the name of facilities (e.g., landfill or inert name) materials are taken to. Facility Name Facility Name Total Tons Total Tons Facility Name Total Tons To the best of my knowledge, the above estimates are an accurate representation of the disposition of the construction and demolition materials generated on-site at the construction job. I understand that the City may audit disposal and recycling documentation related to this survey. Print Name: Additional Notes/ Comments: City of Baldwin Park Contractor's Construction and Demolition Waste Diversion Reporting Form Job site address or project (where waste was generated): Company Name: CITY OF BALDWIN PARK Swedlows Distributors, Inc. City Permit No: Material Name of Facility/Site where taken Disposal Aggre- gate Recycled or Reused Alter- native Landfill Compo st Engineer ed Fill Mulch Other Tons Tons Tons Tons Tons Tons Tons Asphalt Concrete Dirt Green Waste Metal Other Segregated materials describe Rocks Wood Mixed Waste Other Construction or Demolition Waste Total Prepared by: Date of Report Exhibit "D" (Use of City Bond Form is required) CITY OF BALDWIN PARK Swedlows Distributors, Inc. FAITHFUL PERFORMANCE BOND PUBLIC WORK (CALIFORNIA) KNOW ALL MEN BY THESE PRESENTS: WHEREAS, Swedlows Distributors, Inc. the Principal and the Obligee have entered into a written contract, hereinafter called the Contract, a copy of which is or may be attached hereto, dated the 19th day of February, 2020 referred to and made a part hereof for: the provision and removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor on December 16, 2019. The general items of work involve the installation of a total of 28 workstations 69"H, which include but not limited to; flipper door overheads with lights, surfaces, supports, BBF & FF pedestals, glass tiles, and City Hall, 2nd Floor, which agreement requires the Principal to provide Obligee with this bond. NOW THEREFORE, we, , as Principal, and a corporation organized under the laws of , and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of Baldwin Park, as Obligee, in the sum Eighty three thousand EIGHT hundred FIFTY SEVEN and 29/100 dollars ($83,867.29). lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. The condition of the foregoing obligation is such that if the Principal, his or its heirs, executors, administrators, successors or assigns, and each of his or its sub -contractors shall well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of said contract, and during the life of any guaranty required under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all duly authorized modifications of said contract that may hereafter be made, then this obligation shall be void; otherwise it shall be and remain in full force and effect. As part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by the obligee in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications. IN WITNESS THEREOF, we have hereunto set our hands and seals this 191 day of February, 2020. (Corporate Seal) Principal (Corporate Seal) APPROVED AS TO FORM: City Attorney By Title Surety By Title rayc zui � (Use of City Bond Form is required) CITY OF BALDWIN PARK Swedlows Distributors, Inc. Page i of i CITY OF BALDWIN PARK Swedlows Distributors, Inc. LABOR AND MATERIAL PAYMENT BOND PUBLIC WORK (CALIFORNIA) KNOW ALL MEN BY THESE PRESENTS: WHEREAS, Swedlows Distributors, Inc. as Principal, has entered into a contract dated February 19, 2020, with the City of Baldwin Park (Obligee) referred to and made a part hereof to perform the following work, to wit: the City requires the removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor on December 16, 2019. The general items of work involve the installation of a total of 28 workstations 69"H, which include but not limited to; flipper door overheads with lights, surfaces, supports, BBF & FF pedestals, glass tiles, and City Hall, 2"d Floor, which requires Principal to file this bond to secure claims made under Civil Code Section 3082 et seq. NOW THEREFORE, we, , as Principal, and , a corporation organized under the laws of and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of Baldwin Park, as Obligee, and all sub -contractors, laborers, material persons and other persons employed in the performance of the referenced agreement, in the sum of Eighty three thousand eight hundred fifty seven and 29/100 dollars ($83,857.29), lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. If the above bounden PRINCIPAL, his or its heirs, executors, administrators, successors, assigns, or any of his or its sub -contractors, fails to pay for any materials, provisions, provender, or other supplies, or teams, implements or machinery, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor to persons named in Section 3181 or the Civil Code, thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor deducted, withheld and paid over to the Employment Development Department from the wages of employees of the contractor and sub -contractors pursuant to Section 13020 of the Unemployment Insurance Code, that the SURETY on this bond will pay the same, in an amount not exceeding the sum specified in this bond, AND ALSO, in case suit is brought upon this bond, a reasonable attorney's fee, which shall be awarded by the court to the prevailing party in said suit, said attorney's fee to be taxed as costs in said suit and to be included in the judgment herein rendered. Paget of i CITY OF BALDWIN PARK Swedlows Distributors, Inc. As part of the obligation secured hereby, the SURETY shall not be exonerated or released from the obligation of the bond by any change, alteration, or modification in or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement or pertaining or relating to the furnishing of labor, materials, or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme of work of improvement, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement, or under the bond, nor, where the bond is given for the benefit of claimants, by any fraud practiced by any person other than the claimant seeking to recover on the bond. This bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Civil Code Section 3082 so as to give them a right of action in a suit on this bond. This bond is executed for the purpose of complying with the laws of the State of California designated as Title 15, Chapter 7, Works of Improvement, commencing with Section 3247 of the Civil Code of the State of California and all amendments thereto, and shall inure to the benefit of any of the persons named in Section 3181 of the Civil Code of the State of California. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. (Corporate Seal) Principal By Title (Corporate Seal) Surety By Title (California Civil Code Sections 3248, 3225) APPROVED AS TO FORM: City Attorney Page i of z CITY OF BALDWIN PARK Swedlows Distributors, Inc. WARRANTY BOND PUBLIC WORK (California) WHEREAS, the City Council of the City of Baldwin Park, State of California, Swedlows Distributors, Inc., (hereinafter designated as "Principal") have entered into a written contract (the "Contract") dated February 19, 2020 whereby Principal agrees to the removal and installation as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor on December 16, 2019. The general items of work involve the installation of a total of 28 workstations 6911H, which include but not limited to; flipper door overheads with lights, surfaces, supports, BBF & FF pedestals, glass tiles, and City Hall, 2nd Floor, which Contract is hereby referred to and made a part hereof; and WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the guarantee and warranty of the work for a period of one (1) year following the completion and acceptance thereof against any defective work or labor done or defective materials furnished. NOW, THEREFORE, we, the Principal and , a corporation organized under the laws of and duly authorized to transact business in the State of California, as Surety, are held and firmly bound unto the City of Baldwin Park, (hereinafter called "City"), in the penal sum of Eighty three thousand eight hundred fifty seven and 29/100 dollars ($83,857.29), lawful money of the United States, which is 50% of the amount of the Contract, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents. The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the specifications. Page 2 of i (Use of City Bond Form is required) CITY OF BALDWIN PARK Swedlows Distributors, Inc. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. Principal By Signature Title Surety Address Phone Number Date By Date Signature Title APPROVED AS TO FORM: City Attorney STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF BALDWIN PARK Swedlows Distributors, Inc. On before me, a Notary Public, personally appeared personally known to me OR proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. NOTARY PUBLIC Exhibit "E" C-1 TECHNICAL ABILITY AND EXPERIENCE The bidder is required to state what work of a similar character to that included in the proposed contract he has successfully performed and give references which will enable the City Council to judge of his responsibility, experience, skill and business and financial standing. Additional numbered pages outlining this portion of the proposal may be attached to this page. REFERENCES: 1. Name of City or Business Contact Person & Phone No. Type of Work _ Date Completed 2. Name of City or Business 3. CI Contact Person & Phone No. Type of Work _ Date Completed Name of City or Business Total Contract Amount $ Total Contract Amount $ Contact Person & Phone No. Type of Work Date Completed Total Contract Amount $ Name of City or Business Contact Person & Phone No. Type of Work _ Date Completed 5. Name of City or Business Contact Person & Phone No. Type of Work _ Date Completed Total Contract Amount $ Total Contract Amount $ _ c-2 CITY OF BALDWIN PARK Swedlows Distributors, Inc. Exhibit "F" CITY OF BALDWIN PARK Swedlows Distributors, Inc. Special Conditions GENERAL The work comprises the removal and installation to the partitions at City Hall, 2nd Floor located at 14403 E. Pacific Avenue, Baldwin Park, CA 91706. The Contractor shall provide construction materials, equipment, labor, supervision and all services required to perform the removal and installation of partitions at City Hall, 2nd Floor as per quotes provided. Work includes, but not limited to, surface preparation including leveling and all appurtenant work per specifications. Contractor shall commence the services pursuant to these specifications upon receipt of a written notice to proceed and shall perform all services within thirty (30) calendar days established in the "Schedule of Performance" attached hereto as Exhibit "D". When requested by the Contractor, the City Operations Supervisor may approve extensions to the time period(s) specified in the Schedule of Performance in writing. PERMIT The Contractor shall, at his own expense, obtain a business license from the City of Baldwin Park. Additionally, the Contractor shall obtain a "no -fee" permit from the City's Building Division. The Contractor shall comply will all Federal, State or local Laws, ordinances or rules and regulations relating to the performance of the work. PRE -CONSTRUCTION MEETING AND MISCELLANEOUS REQUIREMENTS Prior to commencing work, there will be a preconstruction meeting to be attended by the Operations Supervisor, Contractor, Inspector, Public Works staff at which time the Contractor shall be informed of specific instructions necessary to meet construction quality standards and other documentation which may be required. The Contractor shall submit a construction schedule, components, parts and materials specifications proposed for use on the project during this meeting. CONSTRUCTION MATERIALS The Contractor shall furnish all materials required to complete the work under this contract. Contractor is required as part of this agreement to furnish all materials to accomplish maintenance in accordance with the foregoing specifications. The unit prices to be paid for the items listed in the Contractor's Proposal as defined herein shall be considered full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details as specified herein, and as directed by the Operations Supervisor. The contractor may offer equals and equivalents for materials and products. This procedure shall conform to the latest edition of the State Specification (Section 6- 1.05) Pursuant to California Public Contract Code Section 3400, submission of data substantiating a request for a substitution of "an equal" item shall occur 7 days after award of contract. Use of City form is required. Attachment 3 Al Concrete & Construction Inc. CONTRACT DOCUMENTS CONTRACT SERVICE AGREEMENT FOR City Project No. 20-150 - Replace Flooring/Carpet at City Hall THIS CONTRACT SERVICES AGREEMENT (herein "Agreement"), is made and entered into this 19th day of February 2020 by and between the CITY OF BALDWIN PARK, a municipal corporation, (herein "City") and A-1 Concrete & Construction, Inc. (herein "Contractor"). The parties hereto agree as follows: RECITALS A. City requires the construction and furnishing of all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents. The general items of work involve construction of a new Housing interview room, conference room expansion, replacing the existing reception counter, and employees lounge remodel as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor as stated in Exhibit A. Contractor has represented to City that Contractor is qualified to perform said services and has submitted a proposal to City for same. B. City desires to have Contractor perform said construction services on the terms and conditions set forth herein. NOW, THEREFORE, based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows: SERVICES OF CONTRACTOR 1.1 Scope of Services — In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the Special and Technical Provisions, which services may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended. 1.2 Documents Included in Contract — This contract consists of the Specifications, Designation of Sub -contractors, Statement of Non -collusion by Contractor, Certification of Principal, Supplemental Information, this Contract Services Agreement, Faithful Performance Bond, Labor and Materials Bond, Warranty Bond, Guarantee, Tax Identification Form, Workers' Compensation Certification, and any and all schedules and C-1 attachments to it which are incorporated as if fully set forth herein. In the event of an inconsistency, this Agreement shall govern. 1.3 Compliance with Law — All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered. 1.4 Licenses, Permits, Fees, and Assessments — Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. Contractor shall be responsible for all sub -contractors' compliance with this Section. 1.5 Familiarity with Work — By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer. 1.6 Care of Work — The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work while in its control, and the equipment, materials, papers, documents, plans, studies and/or other components thereof while in its control to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own or a third party's negligence or misconduct. 1.7 Further Responsibilities of Parties — Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all sub -contractors to comply with the provisions of this agreement. c-2 1.8 Additional Services — City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of twenty-five percent (25%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore. 1.9 Special Requirements — Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the attached hereto as Exhibit "A through F" and incorporated herein by this reference. 1.10 Prevailing Wages Laws — In accordance with Labor Code Section 1770 et seq., the director of the Department of Industrial Relations of the State of California has ascertained a general prevailing rate of wages, which is the minimum amount, which shall be paid to all workers employed to perform the work pursuant to this Agreement. A copy of the general prevailing wage rate determination is on file in the office of the City Clerk and is hereby incorporated in this Agreement. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor must forfeit to the City Twenty Five Dollars ($25.00) a day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. Contractor is required to post a copy of such wage rates at all times at the contract site. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contractor also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. Contractor shall comply with all statutory requirements relating to the employment of apprentices. 2. COMPENSATION 2.1 Contract Sum — For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amount of Two Hundred and Seven Thousand Nine Hundred Two Dollars ($207,902.00), (herein "Contract Sum"), except as provided in Section 1.8. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably c-3 deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings. 2.2 Progress Payments - Prior to the first day of the month, during the progress of the work, commencing on the day and month specified in the Agreement, Contractor shall submit to the Contract Officer a complete itemized statement of all labor and materials incorporated into the work during the preceding month and the portion of the contract sum applicable thereto. Upon approval in writing by the Contract Officer, payment shall be made in thirty (30) days. City shall pay Contractor a sum based upon ninety five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security. Refer to Section 7.3 of this Agreement for retention of funds. 3. PERFORMANCE SCHEDULE 3.1 Time of Essence — Time is of the essence in the performance of this Agreement. 3.2 Schedule of Performance — Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "B", if any, and incorporated herein by this reference. When requested by the Contractor, the Contract Officer may approve extensions to the time period(s) specified in the Schedule of Performance in writing. 3.3 Force Majeure — The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. 3.4 Term — Unless earlier terminated in accordance with Section 7.8 of this Agreement, this Agreement shall continue in full force and effect until final approval and acceptance of the project by the Contract Officer. 4. COORDINATION OF WORK c-4 4.1 Representative of Contractor — The following principals of Contractor are hereby designated as being the representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith: A-1 Concrete & Construction, Inc. Attn: Pascual Humberto Campos Rodarte 781 N. Loren Avenue Azusa, CA 91702 It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. 4.2 Contract Officer — The Contract Officer shall be such person as may be designated by the Director of Recreation & Community Services or Operations Supervisor. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions, which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Assignment — The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City. 4.4 Independent Contractor — Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its sub -contractors, agents or employees, performs the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, sub -contractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a c-5 wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its sub- contractors, agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor. 4.5 Identity of Persons Performing Work — Contractor represents that it employs, will employ, or will contract with at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 Utility Relocation — City is responsible for removal, relocation, or protection of existing main or trunk line utilities to the extent such utilities were not identified in the specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4.7 Trenches or Excavations — Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply. a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract. b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of this Agreement. c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the contract, but shall proceed with all work to C-6 be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties. 5. INSURANCE, INDEMNIFICATION AND BONDS 5.1 Insurance — The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance: �„x fi• P `� Comprehensive General Liability $1,000,000 per occurrence combined (X) Insurance (including premises and single limit operations Contractual Liability Insurance $1,000,000 limit () Products Liability Insurance Comprehensive Automobile Liability $1,000,000 per occurrence combined (X) Insurance (includes owned, non- single limit owned, and hired automobile hazard Professional Liability Insurance $1,000,000 limit O (providing for a one year discovery period) Workers' Compensation/Employers' Statutory $1,000,000 per occurrence (X) Liability Insurance CONDITIONS: In accordance with Public Code Section 20170, the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of "A" minus or better. This insurance shall not be canceled, limited in scope or coverage or non -renewed until after thirty (30) days prior written notice has been given to the Operations Supervisor, City of Baldwin Park, 4100 Baldwin Park Blvd., Baldwin Park, CA 91706. Any insurance maintained by the City of Baldwin Park shall apply in excess of and not combined with insurance provided by this policy. The City of Baldwin Park, its officers, employees, representatives, attorneys, and volunteers shall be named as additional named insureds. Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by this contract, and including the applicable clauses referenced above. Such endorsements C-7 shall be signed by an authorized representative of the insurance company and shall include the signatory's company affiliation and title. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements, is indeed authorized to do so by the insurance company. If the Contractor fails to maintain the aforementioned insurance, or secure and maintain the aforementioned endorsement, the City may obtain such insurance, and deduct and retain the amount of the premiums for such insurance from any sums due under the agreement. However, procuring of said insurance by the City is an alternative to other remedies the City may have, and is not the exclusive remedy for failure of Contractor to maintain said insurance or secures said endorsement. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which became due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof. Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its sub -contractor's performance of the work covered under this agreement. Each contract between the Contractor and any sub -contractor shall require the sub -contractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 5.1. 5.2 Indemnification — Contractor shall indemnify the City, its officers, agents and employees against, and will hold and save them and each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any third party person, firm or entity arising or alleged to arise out of the negligent performance of the work, operations or activities of Contractor, its agents, employees, sub -contractors, or invitees, provided for herein, or arising or alleged to arise from the negligent acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, but excluding such claims or liabilities or portion of such claims or liabilities arising or alleged to arise from the negligence or willful misconduct of the City, its officers, agents, employees, or contractors, and in connection therewith: a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith; c -s b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising or alleged to arise out of Contractor's (or its agents', employees', sub -contractors', or invitees') negligent performance of or failure to perform such work, operations or activities hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor shall pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel acceptable to City. d) Contractor's duty to defend and indemnify as set out in this Section 5.2 shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages arising from a third party claim attributable to injury to persons or property arising or alleged to arise from as a consequence of or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA" ), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter -Cologne Water Quality Control Act, as any of those statutes may be amended from time to time. The Contractor's indemnification obligations pursuant to this Section 5.2 shall survive the termination of this Agreement. Contractor shall require the same indemnification from all sub -contractors. 5.3 Labor and Materials, Performance and Warranty Bonds — Concurrently with execution of this Agreement, Contractor shall deliver to City a labor and materials bond, a performance bond and a warranty bond, in the forms provided by the City Clerk, which secures the faithful performance of this Agreement. The bonds shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bonds shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement. 5.4 Sufficiency of Insurer or Surety — Insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, C-9 rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. In the event the Risk Manager of City ("Risk Manager") determines that the work or services to be performed under this Agreement creates an increased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by this Section 5 may be changed accordingly upon receipt of written notice from the Risk Manager; provided that the Contractor shall have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of City within ten (10) days of receipt of notice from the Risk Manager. 5.5 Substitution of Securities — Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder. 6. RECORDS AND REPORTS 6.1 Reports — Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed. 6.2 Records - Contractor shall keep, and require sub -contractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Subject to reasonable confidentiality obligations, the Contract Officer shall have full and free access to such books and records at all times during normal business hours of City to the extent reasonably required to confirm Contractor's compliance with its obligations hereunder, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event such any audit is required during such three (3) year period. 6.3 Ownership of Documents — All drawings, reports, records, documents and other materials newly developed and prepared by Contractor, its employees, sub -contractors and agents solely in the performance of this Agreement shall be the property of City and C-10 shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All sub -contractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. 7. ENFORCEMENT OF AGREEMENT 7.1 California Law — This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 7.2 Disputes — In the event either party fails to perform its obligations hereunder, the non -defaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the non -defaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the non -defaulting party shall have the right, in addition to any other rights the non -defaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 7.2 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured. 7.3 Retention of Funds — Progress payments shall be made in accordance with the provisions of Section 2.2 of this agreement. In accordance with said section, City shall pay Contractor a sum based upon ninety five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security to be paid to the Contractor within sixty (60) days after final acceptance of the work by the City Council, after Contractor shall have furnished City with a release of all undisputed contract amounts if required by City. In the event there are any claims specifically excluded by Contractor from the operation of the release, the City may retain proceeds (per Public Contract Code 7107) of up to 150% of C-11 the amount in dispute. City's failure to deduct or withhold shall not affect Contractor's obligations hereunder. 7.4 Waiver — No delay or omission in the exercise of any right or remedy by a non - defaulting party on any default shall impair such right or remedy or be construed as a waiver. A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 7.5 Rights and Remedies are Cumulative — Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 7.6 Legal Action — In addition to any other rights or remedies, either party may take legal action, law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 7.7 Intentionally blank 7.8 Termination for Default of Contractor — If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated. 7.9 Attorneys' Fees — If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. C-12 8. CITY OFFICERS AND EMPLOYEES, NONDISCRIMINATION 8.1 Non -liability of City Officers and Employees — No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement. 8.2 Conflict of Interest — The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 8.3 Covenant Against Discrimination —Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. To the extent required by law, contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry. 9. MISCELLANEOUS PROVISIONS 9.1 Notice - Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the US Mail, prepaid, first-class mail, return receipt requested, addressed as follows: City: City of Baldwin Park 4100 Baldwin Park Blvd. Baldwin Park, California 91706 Attention: Director of Recreation & Community Services Contractor: A-1 Concrete & Construction, Inc. 781 N. Loren Avenue Azusa, CA 91702 9.2 Interpretation — The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 9.3 Integration; Amendment — It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and C-13 understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing. 9.4 Severability — In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 9.5 Hiring of Undocumented Workers Prohibited — Contractor shall not hire or employ any person to perform work within the City of Baldwin Park or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. 9.6 Unfair Business Practices Claims — In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or sub -contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.) 9.7 Corporate Authority — The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. 9.8 Legal Responsibilities — The Contractor shall keep itself informed of City, State, and Federal laws, ordinances and regulations, which may in any manner affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws, ordinances and regulations. Neither the City, nor their officers, agents, nor employees shall be liable at law or in equity as a result of the Contractor's failure to comply with this section. 9.9 Termination for Convenience — The City may terminate this Agreement without cause for convenience of the City upon giving contractor 30 days prior written notice of termination of the Agreement. Upon receipt of the notice of termination the Contractor C-14 shall cease all further work pursuant to the Agreement. Upon such termination by the City the Contractor shall not be entitled to any other remedies, claims, actions, profits, or damages except as provided in this paragraph. Upon the receipt of such notice of termination Contractor shall be entitled to the following compensation: The contract value of the work completed to and including the date of receipt of the notice of termination, less the amount of progress payments received by contractor. 2. Actual move -off costs including labor, rental fees, equipment transportation costs, the costs of maintaining on-site construction office for supervising the mover -off. 3. The cost of materials custom made for this Agreement which cannot be used by the Contractor in the normal course of his business, and which have not been paid for by City in progress payments. 4. All costs shall not include any markups as might otherwise be allowed by any plans or specifications, which were a part of the Agreement. 9.10 Except (i) as expressly set forth in the section "Claims Not Covered by this Agreement," all disputes, claims, complaints, or controversies ("Claims") that I may have against The City of Baldwin Park and/or any of its subsidiaries, affiliates, officers, directors, Mayor, Councilmembers employees, agents, and/or any of its clients or customers (collectively and individually the "City"), or that the Company may have against the City, including contract claims; tort claims; discrimination and/or harassment claims; retaliation claims; claims for wages, compensation, penalties or restitution; and any other claim under any federal state, or local statute, compensation, regulation, rule, ordinance, or common law, arising out of and/or directly or indirectly related to this contract with the City, and/or the terms and conditions of my contract with the Company, and/or termination of my contract with the City (collectively "Covered Claims"), are subject to confidential arbitration pursuant to the terms of this Agreement and will be resolved by Arbitration and NOT by a court or jury. The parties herby forever waive and give up the right to have a judge or jury decide any Covered Claims. To the maximum extent permitted by applicable law, the parties agree that: • No Covered Claims may be initiated or maintained on a class action, collective action, or representative action basis either in court or arbitration; • A court competent jurisdiction no an arbitrator, must resolve issues concerning the enforceability or validity of the class action, collective action, or representative action waiver set forth above; • If, for any reason, the class action, collective action, or representative action waiver is held unenforceable or invalid in whole or part, then a court of competent jurisdiction, not an arbitrator, will decide the type of claims to which the waiver was held unenforceable or invalid; C-15 All claims must be brought in a party's capacity and unless the parties express expressly agree in writing, Covered Claims may not be joined or consolidated in court or arbitration with other individuals' claims, and no damages or penalties may be sought or recovered on behalf of the other individuals"; and While I have the right to file charge or complaint with the Equal Employment Opportunity Commission, the National Labor Relations Board ("NLRB"), the Department of Labor, the Occupational Safety and Health Commission, or any other federal;, state, or local administrative agency, if any federal, state, or local administrative agency proceeding does not finally resolve the Covered Claim, the parties must submit the claim to arbitration under this Agreement. "Claims Not Covered by this Agreement" • Workers' compensation benefits, unemployment compensation benefits, claims for benefits under a plan that is governed by the Employee Retirement Income Security Act of 1974 ("ERISA"), and claims which are subject to the exclusive jurisdiction of the NLRB; and • Any claim that is expressly precluded from arbitration by a governing federal law or by a state law that is not preempted by the Federal Arbitration Act ("FAA") or other federal law. The provisions of this paragraph shall supersede any other provision of the Agreement or any provision of any plans, specification, addendums or other documents, which are or may become a part of this Agreement. City and Contractor agree that the provisions of this paragraph are a substantive part of the consideration for this Agreement. IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as of the date first written above. CONTRACTOR: A-1 CONCRETE & CONSTRUCTION, INC. By: By: (Print Name) Signature: Title: Address: (Print Name) Signature: Title: Address: C-16 ATTEST: CITY OF BALDWIN PARK, a municipal corporation Manuel Lozano, MAYOR APPROVED AS TO FORM: C-17 Exhibit "A" Lic. # 97262 781 N. Loren Ave. Azusa, CA 91702 January 23, 2020 Mr. John Beshay, Engineering Manager City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 RE: Interior Renovation Services Dear Mr. Beshay: A-1 Concrete & Construction, Inc. is pleased to present our proposal in response to the above referenced Request for Proposal. All work included consists of supervision, labor, material and equipment to complete the project as described in the Scope of Work. We carry $1,000,000/$2,000,000 in general liability insurance and $1,000,000 of workers compensation insurance. Please see attached Certificates of Insurance. A-1 Concrete & Construction, Inc., is a licensed general contractor which holds a B license along with C-8 (Concrete) specialties. A-1 Concrete & Construction, Inc. has (1) corporate office located at 781 N. Loren Avenue, Azusa, CA 91702 and we employ (10) people on a full time basis and up to (30) people depending on the number and labor requirements of each contract we are performing. A-1 Concrete & Construction, Inc. performs general contracting for various clients. Some of these are: 1. Bright Star Schools 600 S. La Fayette Park Place, Los Angeles, CA 90057 2. Valor Academy High School, 9356 Lemona Avenue, North Hills CA 91343 A-1 Concrete & Construction, Inc. 781 Loren Avc., Azusa, CA 91702 (626)869-7939 3. Granada Hills Charter High School, 10535 Zelzah Ave., Granada Hills, CA 91344 The key personnel to this project are Pascual Campos, President and Lauryn S. Burnett, Project Manager. Mr. Campos has 21 years of construction experience. Ms. Burnett has 24 years of construction and construction management experience on projects ranging from $5,000 to $6,000,000 working with many different agencies, including the City of Baldwin Park. Ms. Burnett holds a CQM certificate from the Army Corp of Engineers, which expires in August 2022. Ms. Burnett will serve as the Project and Quality Control Manager for this project. Mr. Campos would serve as the Senior Project Manager. The cost to perform the above referenced scope of work is $159,271.00. Please see the attached price proposal for a breakout of the costs. Please do not hesitate to contact A-1 Concrete & Construction, Inc. with any questions as they relate to this response to Request for Proposal. Sincerely, 40ctt") Pascual Campos President Lic. # 97262 .d119111pppp- 14 781 N. Loren Ave. Azusa, CA 91702 City of Baldwin Park - 2nd Floor Remodeling Project - R2 Item No. Schedule of Values Description February 11, 2020 cost Glazing: Provide labor & materials to construct approximately 23' of new glass curtain wall 8'H. Glass curtain wall to be acoustically rated double glazed, sound resistant. Frame to be aluminum in bronze color to match existing @ building entrance. Include (2) glass doors 3'-0" x 8'-0" with lockset hardware. $ 21,600 Drywall: Provide labor & materials to construct approximately 26' of new walls. New walls to be constructed using 20 ga. 3-5/8" metal stud framing, 16" o.c, sound batt insulation and one layer 5/8" drywall on each side, resilient channel with 1/4" drywall over top for sound attenuation, taped and sanded ready for paint. New t -bar ceiling to match existing t -bar grid using Armstrong grid and 769A 2x4 ceiling tiles, sound batt insulation above ceiling tiles for sound attenuation. Construct soffit as necessary to maintain uniformity with existing soffit. $ 9,806 Fire/Life/Safety: Provide labor & materials to install (1) new fire alarm strobe in conference room. Integrate into existing fire/life/safety system. $ 1,440 General Requirements, Daily Clean -Up, Supervision, Safety, Business License, Protection of areas outside scope. Note: proposed pricing is for after hours work, 06:30pm to 6:00am, and weekends 8:00am to 4:00pm. Contractor to provide 'As Built' drawings for the areas covered in the scope below only. $ 28,598 2 Demolition: Provide labor & materials to demolish, remove & haul away existing conference room walls. Demolish existing casework @ N end outside of conference room. Cut new opening @ S end of conference room for new hallway access. Detach existing conference room door and frame, salvage for re -use @ kitchen. $ 2,513 3 Drywall: Provide labor & materials to construct approximately 40' of new walls. New walls to be constructed using 20 ga. 3-5/8" metal stud framing, 16" o.c. with sound batt insulation, (2) layers of 5/8" drywall, one on each side, taped and sanded ready for paint. New ceiling to be hard lid, constructed using 1/2" GWB on 20 ga. metal stud framing, 16" o.c, taped and sanded ready for paint. No painting included in this price. $ 14,688 4 Glazing: Provide labor & materials to construct approximately 17' of new framed glass curtain wall 8'H with (1) glass door 3'-0" x 8'-0". Glass to be acoustically rated double glazed, sound resistant. Frame to be aluminum in bronze color to match existing @ building entrance. $ 17,280 5 Electrical: Provide labor & materials to run (3) new 1/2" EMT conduit for low voltage cables stubbed up above ceiling with pull string. Provide labor & materials to relocate (1) electrical receptacle to (1) monument outlet @ center of room and run (2) additional 3/4" EMT electrical conduits. Monument outlet to have room for data cable connections and high voltage connections. Pull wires through for electrical portion only. No brackets for flat screen monitor included. Relocate existing HVAC register/return as necessary with new hard lid ceiling. Coring & X-ray of slab included. $ 11,174 6 Demolition: Provide labor & materials to demolish, remove & haul away the existing wood partitions. Protect columns and ceiling decor in place. $ 1,915 Glazing: Provide labor & materials to construct approximately 23' of new glass curtain wall 8'H. Glass curtain wall to be acoustically rated double glazed, sound resistant. Frame to be aluminum in bronze color to match existing @ building entrance. Include (2) glass doors 3'-0" x 8'-0" with lockset hardware. $ 21,600 Drywall: Provide labor & materials to construct approximately 26' of new walls. New walls to be constructed using 20 ga. 3-5/8" metal stud framing, 16" o.c, sound batt insulation and one layer 5/8" drywall on each side, resilient channel with 1/4" drywall over top for sound attenuation, taped and sanded ready for paint. New t -bar ceiling to match existing t -bar grid using Armstrong grid and 769A 2x4 ceiling tiles, sound batt insulation above ceiling tiles for sound attenuation. Construct soffit as necessary to maintain uniformity with existing soffit. $ 9,806 Fire/Life/Safety: Provide labor & materials to install (1) new fire alarm strobe in conference room. Integrate into existing fire/life/safety system. $ 1,440 City of Baldwin Park - 2nd Floor Remodeling Project - R2 February 11, 2020 Schedule of Values Item No. Descril2ti cost 10 HVAC: Provide labor & materials to re-route existing HVAC ductwork to accommodate (1) new register and (1) new return for newly constructed meeting room. No new t -stat for this room. $ 5,875 11 Electrical: Provide labor & materials to run (1) new 1/2" EMT conduit for low voltage cables stubbed up above ceiling with pull string. Provide labor & materials to install (2) new duplex electrical receptacles and (1) monument outlet @ center of room and run (2) additional 3/4" EMT conduits. Monument outlet to have room for data cable connections and high voltage connections. Pull wires through for electrical portion only. Coring & X-ray of slab included. Relocate (2) light fixtures as necessary in reception area to allow for new meeting room. $ 5,357 �Munter 10 Demolition: Provide labor & materials to demolish, remove & haul away the existing counter and case work, approx. 601.f. $ 2,801 11 Casework: Provide & install new WIC Custom grade casework using Formica Laminate in Hard Rock Maple 86992 (Matte) approx. 15'-6" (2 sections) one on each side of counter area with (1) center counter approx. 15 l.f. Provide & install (2) swing doors for access. Provide and install new quartz countertop @ 42" H with one section of ADA compliant counter space. New casework and countertop to include (1) cash wrap at one end for City business. Detach & reset (4) existing panic buttons. $ 41,184 12 Electrical: Provide labor & materials to incorporate existing electrical conduits into new casework, providing access wells as necessary to conceal wires and cables. Provide labor & materials to install new 1/2" EMT conduit to conceal existing wiring into existing cable tray. Include (1) new electrical monument outlet. Relocate (2) existing light fixtures. $ 4,752 13 Demolition: Provide labor & materials to demolish, remove & haul away the existing countertops, cabinets, cooktop, sink & faucet. Demo, remove & haul away drywall wall @ S end of kitchen to allow for kitchen expansion. $ 3,434 14 Cabinetry: Provide & install new WIC Custom grade base & upper cabinets using Formica Laminate in Moonstone 7872 (Matte), including pantry 24" W @ one end, (2) cubbies for microwave, with new single basin stainless steel sink and faucet. Leave enough room for refrigerator to remain where it is. Provide & install new quartz countertops approx. 141.f. w/cutouts for sink/faucet. $ 24,487 15 Drywall: Provide labor & materials to construct approximately 11' of new wall. New walls to be constructed using 20 ga. 3-5/8" metal stud framing, 16" o.c., sound batt insulation and one layer 5/8" drywall on each side, taped and sanded ready for paint. New ceiling to be hard lid, constructed using 1/2" GWB on 20 ga. metal stud framing, 16" o.c., taped and sanded ready for paint. Re -install salvaged door and frame from conference room. Re -use door hardware. $ 3,132 16 Electrical: Provide labor & materials to install 1/2" EMT conduit to conceal existing electrical wiring inside new walls, relocate (1) light fixture. Demo, cap off and make safe electrical connections for the existing cookop. Relocate existing HVAC registers/returns as necessary. $ 2,794 Total w/ OH&P $ 202,831 Bond Fees @ 2.5% $ 5,071 GRAND TOTAL $ 207,902 A� D® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/vyyv) 12/12/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Michael Kohanfars PHONE , (818) 492-4355 ac No): (855) 933-5544 Wellington Partners Ins Svcs E-MAIL ADDRESS: w is rou ADDRESS: @ p 9 p•com 21900 Burbank Blvd. INSURERS AFFORDING COVERAGE NAIC # Suite 300 INSURER A: Woodland Hills CA 91367 INSURED INSURER B: INSURER C: A- 1 CONCRETE & CONSTRUCTION INC INSURER D : EVEREST NATIONAL INSURANCE COMPANY 10120 781 N Loren Ave INSURER E: INSURER F: Azusa CA 91702 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR T TYPE OF INSURANCE ADDL SUBR NUMBER POLPOLICY MM/DDYEFF /YYYY MM/DD ELICY XP LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ CLAIMS -MADE F OCCUR DA AGE ToRENTED PREM SES Ea occu encs $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ POLICY1�1 JEC - LOC PRODUCTS - COMP/OP AGG $ $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ Ea accident BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ Per accident HIRED NON -OWNED AUTOS ONLY AUTOS ONLY UMBRELLA LIAB OCCUR EACH OCCURRENCE $ _ AGGREGATE $ EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ D WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? �Y (Mandatory in NH) N/A 7600018129191 09/21/2019 09/21/2020 X STATUTE ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If es, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Certificate holder is additional insured. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE /(a,�.f/to1'twrsf� 2./Ir- ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACOR©e CERTIFICATE OF LIABILITY INSURANCE °A'MIUmmon r 1 THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERiSI. AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificab does not confer rights to the certificate holder in lieu of such endomemen s . PaooucER Moothart Insurance Agency, Inc. PO Bax 1100 Los Alamitos, CA 90720-1100 Ueense If: 0286788 CONTACT _ don G Moothart PHONE FAx U2 1 alis Ems`Mnsurance.eom R@qM3I AlWONSI re COMMAK 4w 6 W A: Gonini Insurance Company lam Plour b A-1 Concrete & construction Inc. 781 N. Loren Ave AzWa. CA 81702 !mjyme : C : VCGPO24926 084MM9 UnW= THIS 18 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE. BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH ROWECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. . EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS:ORAM 7`#" OF INIRMAN Z SUM ti7tl� Ilona A A CONKOWL00's"Lu"w" O -mm mm ju occult VCGPO24926 084MM9 UnW= EACH : rEl?owymena _. rwwwmL4mw2m OM A9011110WE Ulrrc APPM 10 >'am 11 °M F7 UC Lam Autraroari LVOL Y AWAM A�41T0ppa �EINLY AUICl! 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S C (D c (D A O. m (D A m N c a= w (D M C � a fD Vl a 7 W C C ro W W W N A A A \ A A '� Q1 \ '1 \ N \ t!t w \ \ W W W \ \ \ \ \ \ \ N A \ \ W \ N U\ w M N \ N \ W M \ N W W N \ \ \ N N N N t0 N\\ N 1-+ U7 N\\ N N\\ O 4+ N w w w OD N 01 A \ 00 \ \ N \ \ D0 N N \ t0 \ pp N N tp \ N N \ 10 tD V \ \ \ \\\ N\ N N O N N\ V In N\ N\ W O\ N to W N\\\ N ZrN N N N N N O N O O O O N \ \ O N O N \ \ N O \ \ O N N N O O O O 0 0 CD O o No o O p o o p o o O o 0 c s c c c T c T c c T T T T ro 7 n 3 C /D ro 3 ro O C croi. ro w C 3 c a m ro 7 n w w C 3 m 3 c C C S A A A A T to In \ to tin \ to W \ W A to W \ A A A \ \ \ A \ O1 \ w \ N \ to \ N N \ to W \ N \ w W W \ \ \ N \ \ \ N N N \ N \ N F-+ "� F+ N N N \ \ \ Q1 \ N pp N Q) \ N 00 OD N -- Pi t0 I+ N A \ t0 \ O U1 W N N N \ N \ \ V \ N \ OD \ V N \ OD M \ N \ W 00 N\\\ 0 0 O N O N N\ N O N\ N '� O N\\ N O N\\\ O N N C, N N N O O p N p p N p N p N N p p N N N p p O O O O O O O O O O O 1 1m a i0 M C CITY OF BALDWIN PARK A-1 Concrete and Construction Exhibit "B" CITY OF BALDWIN PARK A-1 Concrete and Construction TIME OF COMPLETION The Contractor shall begin work within ten (10) calendar days after receiving the "Notice to Proceed". The Contractor shall diligently prosecute the work to completion before the expiration of Seventy Five (75) calendar days after the "start of work on the contract". WORKING HOURS Construction work is limited to normal working hours unless prior written approval is obtained from the Operations Supervisor. Monday through Thursday working hours are between the hours of 6:30 p.m. and 5 a.m., and 8 a.m. to 5 p.m. Friday through Sunday and occasional weekdays on a special written request. Deviation from these hours and days will not be permitted unless prior written consent is obtained from the Operations Supervisor, except in emergencies involving immediate hazard to persons or property. The Contractor shall obtain approval for any deviation from regular working hours or days by submitting a written request to the Operations Supervisor at least 5 working days in advance, for approval by the Director of Recreation and Community Services. This includes, but not limited to, weekdays from 8 a.m. to 5 p.m. Monday through Thursday. Night/Extended work hours (6 p.m. — 5 a.m.) can be authorized on a day-by-day basis with prior approval from the Operations Supervisor. Night work requires a special permit with inspection fees and advance approval by the City Building Official. CITY OF BALDWIN PARK A-1 Concrete and Construction Exhibit "C" SOLID WASTE REPORTING Contractor's Construction and Demolition Waste Diversion Reporting Form City Permit No: Summary Sheet CITY OF BALDWIN PARK A-1 Concrete and Construction Please write the name of facilities (e.g., landfill or inert name) materials are taken to. Facility Name Total Tons Facility Name Total Tons Facility Name Total Tons To the best of my knowledge, the above estimates are an accurate representation of the disposition of the construction and demolition materials generated on-site at the construction job. I understand that the City may audit disposal and recycling documentation related to this survey. Print Name: Additional Notes/ Comments: City of Baldwin Park Contractor's Construction and Demolition Waste Diversion Reporting Form Job site address or project (where waste was generated): Company Name: CITY OF BALDWIN PARK A-1 Concrete City Permit No: Material Name of Facility/Site where taken Disposal Aggre- gate Recycled or Reused Alter- native Landfill Como stp Engineer ed Fill Mulch Other Tons Tons Tons Tons Tons Tons Tons Asphalt Concrete Dirt Green Waste Metal Other Segregated materials describe Rocks Wood Mixed Waste Other Construction or Demolition Waste Total Prepared by: Date of Report CITY OF BALDWIN PARK A-1 Concrete and Construction Exhibit "D" Page zof z aye (Use of City Bond Form is required) (Use of City Bond Form is required) CITY OF BALDWIN PARK A-1 Concrete and Construction, Inc. FAITHFUL PERFORMANCE BOND PUBLIC WORK (CALIFORNIA) KNOW ALL MEN BY THESE PRESENTS: WHEREAS, A-1 Concrete & Construction, Inc. the Principal and the Obligee have entered into a written contract, hereinafter called the Contract, a copy of which is or may be attached hereto, dated the Il Wh day of February, 2020 referred to and made a part hereof for: the provision and construction of a new Housing interview room, conference room expansion, replacing the existing reception counter, and employees lounge remodel as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor as stated in Exhibit A., which agreement requires the Principal to provide Obligee with this bond. NOW THEREFORE, we, , as Principal, and a corporation organized under the laws of , and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of Baldwin Park, as Obligee, in the sum Two Hundred and Seven Thousand Nine Hundred Two Dollars ($207,902.00), lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. The condition of the foregoing obligation is such that if the Principal, his or its heirs, executors, administrators, successors or assigns, and each of his or its sub -contractors shall well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of said contract, and during the life of any guaranty required under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all duly authorized modifications of said contract that may hereafter be made, then this obligation shall be void; otherwise it shall be and remain in full force and effect. As part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by the obligee in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the agreement or to the work or to the specifications. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. (Corporate Seal) Principal By Title (Corporate Seal) Surety By Title APPROVED AS TO FORM: City Attorney CITY OF BALDWIN PARK A-1 Concrete and Construction, Inc. Page i of z CITY OF BALDWIN PARK A-1 Concrete and Construction, Inc. LABOR AND MATERIAL PAYMENT BOND PUBLIC WORK (CALIFORNIA) KNOW ALL MEN BY THESE PRESENTS: WHEREAS, Shaw Industries, Inc., dba A-1 Concrete & Construction, Inc.. as Principal, has entered into a contract dated February 19, 2020, with the City of Baldwin Park (Obligee) referred to and made a part hereof to perform the following work, to wit: the construction of a new Housing interview room, conference room expansion, replacing the existing reception counter, and employees lounge remodel as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor as stated in Exhibit A., which requires Principal to file this bond to secure claims made under Civil Code Section 3082 et seq. NOW THEREFORE, we, , as Principal, and , a corporation organized under the laws of and duly authorized to transact business in the State of California, as Surety, are held firmly bound unto the City of Baldwin Park, as Obligee, and all sub -contractors, laborers, material persons and other persons employed in the performance of the referenced agreement, in the sum of Two Hundred and Seven Thousand Nine Hundred Two Dollars ($207,902.00lawful money of the United States of America, for the payment whereof well and truly to be made the Principal and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. If the above bounden PRINCIPAL, his or its heirs, executors, administrators, successors, assigns, or any of his or its sub -contractors, fails to pay for any materials, provisions, provender, or other supplies, or teams, implements or machinery, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor to persons named in Section 3181 or the Civil Code, thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor deducted, withheld and paid over to the Employment Development Department from the wages of employees of the contractor and sub -contractors pursuant to Section 13020 of the Unemployment Insurance Code, that the SURETY on this bond will pay the same, in an amount not exceeding the sum specified in this bond, AND ALSO, in case suit is brought upon this bond, a reasonable attorney's fee, which shall be awarded by the court to the prevailing party in said suit, said attorney's fee to be taxed as costs in said suit and to be included in the judgment herein rendered. As part of the obligation secured hereby, the SURETY shall not be exonerated or released from the obligation of the bond by any change, alteration, or modification in or of any contract, Paget of z CITY OF BALDWIN PARK A-1 Concrete and Construction, Inc. plans, specifications, or agreement pertaining or relating to any scheme or work of improvement or pertaining or relating to the furnishing of labor, materials, or equipment therefor, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme of work of improvement, nor by any rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement, or under the bond, nor, where the bond is given for the benefit of claimants, by any fraud practiced by any person other than the claimant seeking to recover on the bond. This bond shall insure to the benefit of any and all persons, companies and corporations entitled to file claims under Civil Code Section 3082 so as to give them a right of action in a suit on this bond. This bond is executed for the purpose of complying with the laws of the State of California designated as Title 15, Chapter 7, Works of Improvement, commencing with Section 3247 of the Civil Code of the State of California and all amendments thereto, and shall inure to the benefit of any of the persons named in Section 3181 of the Civil Code of the State of California. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. (Corporate Seal) (Corporate Seal) APPROVED AS TO FORM: City Attorney Principal By Title Surety By Title (California Civil Code Sections 3248, 3225) Page i of z CITY OF BALDWIN PARK A-1 Concrete and Construction, Inc. WARRANTY BOND PUBLIC WORK (California) WHEREAS, the City Council of the City of Baldwin Park, State of California, Shaw Industries, Inc., dba A-1 Concrete & Construction, Inc., (hereinafter designated as "Principal") have entered into a written contract (the "Contract") dated February 19, 2020 whereby Principal agrees to the r construction of a new Housing interview room, conference room expansion, replacing the existing reception counter, and employees lounge remodel as well as all labor, material, equipment, services, and incidentals required by the Specifications, and contract documents including proposals submitted by Contractor as stated in Exhibit A., which Contract is hereby referred to and made a part hereof; and WHEREAS, said Principal is required under the terms of said Contract to furnish a bond for the guarantee and warranty of the work for a period of one (1) year following the completion and acceptance thereof against any defective work or labor done or defective materials furnished. NOW, THEREFORE, we, the Principal and , a corporation organized under the laws of and duly authorized to transact business in the State of California, as Surety, are held and firmly bound unto the City of Baldwin Park, (hereinafter called "City"), in the penal sum of Two Hundred and Seven Thousand Nine Hundred Two Dollars ($207,902.00), lawful money of the United States, which is 50% of the amount of the Contract, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents. The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Contract and any alteration thereof made as therein provided, on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless City, its officers, agents and employees, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect. As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney's fees, incurred by City in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. Page i of i (Use of City Bond Form is required) CITY OF BALDWIN PARK A-1 Concrete and Construction, Inc. The surety hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the specifications accompanying the same shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the specifications. IN WITNESS THEREOF, we have hereunto set our hands and seals this 19th day of February, 2020. Principal By Signature Title Surety Address Phone Number By Signature Title APPROVED AS TO FORM: City Attorney Date Date CITY OF BALDWIN PARK A-1 Concrete and Construction, Inc. STATE OF CALIFORNIA COUNTY OF WHITFIELD On before me, a Notary Public, personally appeared personally known to me OR proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. NOTARY PUBLIC CITY OF BALDWIN PARK A-1 Concrete and Construction Exhibit "E" r ERPERIENCE'STATEMENT To be responsive, the bidder must list below a minimum of three public agencies for which bidder has performed similar work within the past five years. Only projects in excess of $1,000,000 each qualify as similar for this project. 1. Project Title C 0 QA Contract Amount �_ Type of Work (r}�L1_► L �(A 0 %/-f-0 iit Client M&=w co+( it(LAcc-h 0 n Agency Project Manager'f- \R \-k\\ ` Phonef �'2 ' C;4 3 Date Completed % Subcontracted 2. Project Title N-QS��"(����5'�'e� Contract Amount / Type of Work t I t���, M'Q , CA (A Client - O�'Y A (V1 Agency Project Manager f:!f y1 Phone(A —3 113 Date Completed ti " (Z– Ci "`-1— % Subcontracted 3. Project Title(n, DA Contract Amount Type of Work�1�iir�d(,, Clientt71_C�01`� Agency Project ManagerCA' T)3 Phone(AA� -1 LU - UU Date Completed % Subcontracted NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition. Bidder's Signature rp f'' ! /r; 7 EXPERIENCE STATEMENT To be responsive, the bidder must list below a minimum of three public agencies for which bidder has performed similar work within the past five years. Only projects in excess of $1,000,000 each qualify as similar for this project. 1. Project Title �g5t MJ Contract Amounts SD Type of Work Client Agency Project Manager EtJ ( L -l 0 42r" 14Efi- Phoneme$ Date Completed q- (� ' � % Subcontracted S 2. Project Title 5�5()Wj�- Contract Amount ,'jzoo Type of Work J�S714CLA ct-Y'J Client 6Zf C,4 -a -so) -i Agency Project Manager 2�s�Z G (�71 g Phone Date Completed L( 6 Zy)1 s Subcontracted 3. Project Title %ks-4-00 T 'fU,/eY-- �-� l Contract Amount Type of Work Client CA crf�! A�jh fl f Agency Project Manager �tii A7 -k) X54 Date Completed -A- Za —jn % Subcontracted NOTE: If requested by the City, the bidder shall furnish a certified financial statement, references, and other information sufficiently comprehensive to permit an appraisal of his current financial condition. Bidder's Signature 9 CITY OF BALDWIN PARK A-1 Concrete & Construction, Inc. Exhibit "F" CITY OF BALDWIN PARK A-1 Concrete & Construction, Inc. Special Conditions GENERAL The work comprises the removal and installation to the partitions at City Hall, 2nd Floor located at 14403 E. Pacific Avenue, Baldwin Park, CA 91706. The Contractor shall provide construction materials, equipment, labor, supervision and all services required to perform the removal and installation of partitions at City Hall, 2nd Floor as per quotes provided. Work includes, but not limited to, surface preparation including leveling and all appurtenant work per specifications. Contractor shall commence the services pursuant to these specifications upon receipt of a written notice to proceed and shall perform all services within thirty (30) calendar days established in the "Schedule of Performance" attached hereto as Exhibit "D". When requested by the Contractor, the City Operations Supervisor may approve extensions to the time period(s) specified in the Schedule of Performance in writing. PERMIT The Contractor shall, at his own expense, obtain a business license from the City of Baldwin Park. Additionally, the Contractor shall obtain a "no -fee" permit from the City's Building Division. The Contractor shall comply will all Federal, State or local laws, ordinances or rules and regulations relating to the performance of the work. PRE -CONSTRUCTION MEETING AND MISCELLANEOUS REQUIREMENTS Prior to commencing work, there will be a preconstruction meeting to be attended by the Operations Supervisor, Contractor, Inspector, Public Works staff at which time the Contractor shall be informed of specific instructions necessary to meet construction quality standards and other documentation which may be required. The Contractor shall submit a construction schedule, components, parts and materials specifications proposed for use on the project during this meeting. CONSTRUCTION MATERIALS The Contractor shall furnish all materials required to complete the work under this contract. Contractor is required as part of this agreement to furnish all materials to accomplish maintenance in accordance with the foregoing specifications. The unit prices to be paid for the items listed in the Contractor's Proposal as defined herein shall be considered full compensation for furnishing all labor, materials, tools, and equipment, and doing all work involved in furnishing and installing the materials complete and in place, in accordance with the details as specified herein, and as directed by the Operations Supervisor. The contractor may offer equals and equivalents for materials and products. This procedure shall conform to the latest edition of the State Specification (Section 6- 1.05) Pursuant to California Public Contract Code Section 3400, submission of data substantiating a request for a substitution of "an equal" item shall occur 7 days after award of contract. Use of City form is required. CITY OF BALDWIN PARK A-1 Concrete & Construction, Inc. Contractor shall us the following materials: • Glazing: acoustically rated double glazed, sound resistant • Glass wall height not less than 8 feet for the conference room • Glass wall height not less than 8 feet for the interview room • Cabinet Material Formica laminate for reception Counter Formica Laminate which is a thinner material ranging from 0.003" to 0.051" thick ( using the 1/16" thickness product). — Color to be determined by City • Cabinet Material Formica compact laminate for Kitchen - Color to be determined by City • White quartz for reception countertop and kitchen countertop- Color to be determined by City STAFF REPORT ITEM NO. ` TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works DATE: February 19, 2020 SUBJECT: Approval of a Professional Services Agreement with Nichols Consulting Engineers for the City of Baldwin Park's Pavement Management System (PMS) Update SUMMARY This item will approve a Professional Services Agreement (PSA) with Nichols Consulting Engineers for update of the City's Pavement Management System (PMS). The agreement also includes implementation of a dedicated PMS software platform. The system update is required to be performed every three (3) years to certify that the City has a PMS in place and in conformance with the criteria stipulated by the Proposition C Local Return Guidelines established by the Los Angeles County Metropolitan Transportation Authority (LACMTA). RECOMMENDATION It is Staffs recommendation that the City Council: 1. Approve the Professional Services Agreement with Nichols Consulting Engineers (NCE) in the amount of $41,000; and 2. Authorize the Director of Public Works to purchase a new dedicated PMS software system including implementation cost in an amount not -to -exceed $12,000.00; and 3. Authorize the Mayor and City Clerk to execute the contract with Nichols Consulting Engineers for the development of the PMS updates. FISCAL IMPACT There is no impact to the General Fund. The following table lists the funds available for the project which is listed in FY 2019-20 Capital Improvement Program (CIP) Budget as Project # CIP20-165. CIP 20-165 Proposition A — Fund # 244-50-520-58100-15088 $30,000.00 Proposition C — Fund # 245-50-520-58100-15088 $30,000.00 Total Funding Source $60,000.00 Contract for Pavement Management System Updates $41,000.00 Purchase of New Pavement Management Software $12,000.00 Contingency $7,000.00 Total Construction Budget $60,000.00 BACKGROUND A Pavement Management System (PMS) provides a set of tools and methods that assists the Public Works Department in finding cost effective strategies for providing, evaluating, and maintaining asphalt and concrete pavements in a serviceable condition. A PMS consists of two basic components. The first component is a comprehensive database, which contains current and historical information on pavement conditions, pavement structures, and traffic data on all City streets. The second component is a set of tools that allows staff to determine existing and future pavement conditions and predict financial needs. This information is stored for each pavement section in the PMS. The information will also be integrated with the City's GIS system for staff's use. The system is implemented by creating an inventory using historical construction data for all arterial and residential roadway network within the City. The roadway inventory is then assessed in the field and a Pavement Condition Index (PCI) is evaluated for each roadway segment. The PCI is a numerical index between 0 and 100, with 100 representing the best possible pavement condition and 0 representing the worst possible pavement condition. The PCI is a critical factor used to develop the schedule for when roadways would need to be resurfaced or reconstructed. Local jurisdictions are required by LACMTA to have comprehensive pavement data collected and updated once every two years for arterials and collector streets and once every three years for residential streets. DISCUSSION Staff has been utilizing a Microsoft Excel based spreadsheet approach to comply with the Guidelines set by LACMTA.. The system is unintuitive as it is not designed or dedicated as a PMS platform. The current system is more of a hodgepodge of various incompatible software and databases requiring significant staff time and resources. Modern PMS systems capabilities are designed specifically for the tracking, analysis and modeling of pavement rehabilitation processes making it easier for staff to plan and prioritize projects. The last update to the system was done in August of 2016 and the new update was due in August of 2019. LACMTA has granted the City an extension in order for the City to accommodate the implementation of a modern PMS system. In addition to the network survey to be performed, the City will also be selecting and implementing the dedicated software system and PMS platform. The deadline to complete the update is April 2020. To help meet the deadline, staff circulated a Request for Proposals (RFP) in January 2020 for professional services. A total of four proposals were received for the Pavement Management System updates in response to the City's request for proposals process. The proposals were reviewed and evaluated based on 1) general responsiveness to the City's RFP, 2) staff and firm experience with projects in similar size and scope, 3) approach/methodology, 4) hours and level of effort, 5) ability to meet the City's schedule and expectations, and 6) references. Given the evaluation criteria and based on consultant's qualifications and understanding of the scope of work, technical expertise, and relevant experience, staff has selected NCE as the consultant for the project. NCE will use mobile data collection equipment to evaluate the pavement surface. This consists of modified vehicles with GPS -enabled detection equipment that drive the streets and record pavement surface data. In addition, NCE will assist the City in conducting a comprehensive analysis of the proposed software program and make recommendations for implementation to ensure that the software is the most effective for the City's intended purpose. NCE will provide City staff with training of the new software platform and perform a budget needs analysis and assist the City in creating a multi-year rehabilitation program. ALTERNATIVES 1. The City Council may choose not to award the contract to Nichols Consulting Engineers and reject all proposals. This action is not recommended as the City is facing a strict deadline to have the survey portion of the project completed by April 2020. Delaying the work may also increase costs. 2. Provide Staff with alternate direction. ENVIRONMENTAL REVIEW The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Professional Services Agreement with NCE. Attachment 1 Professional Services Agreement with NCE Nichols Consulting Engineers Consultant Services Agreement Page 1 of 7 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this 19th day of February, 2020 by and between the City of Baldwin Park, ("City"), and Nichols Consulting Engineers ("Consultant"). In consideration of the following mutual covenants, provisions and agreements, and other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Consultant agree as follows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A." Duration of Scope of Services may be extended on a month-to-month basis, but shall not exceed the total compensation. 2. COMPENSATION. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Consultant shall perform the services above described in a timely manner in accordance with the professional standard practices to evaluate the pavement surface, assist the City in conducting a comprehensive analysis of the planned software program and make recommendations for implementation to ensure that the software is the most effective for the City's intended purpose, provide City staff with training of the new software platform, perform a budget needs analysis and assist the City in creating a multi-year rehabilitation program. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its sole expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 6. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided herein. Nichols Consulting Engineers Consultant Services Aareement Paqe 2 of 7 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant shall be responsible for becoming aware of and staying abreast of all such laws and ensuring that all services provided hereunder conform to such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity arising out of Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); Nichols Consulting Engineers Consultant Services Agreement Paae 3 of 7 (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free. access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 14. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. Nichols Consulting Engineers Consultant Services Agreement Page 4 of 7 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the compensation set forth in Exhibit "B" attached hereto. Such payment will be subject to City's receipt of a close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fees, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" shall mean the party that obtains a favorable and final judgment. Should litigation occur, venue shall be in the Superior Court of Los Angeles County. This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement or implied covenant shall be held to vary the provisions of this agreement. This Agreement shall bind and inure to the benefit of the parties to this Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 22. DESIGNATED REPRESENTATIVES. The Consultant Representative (A) designated below shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. The City Representative (B) designated below shall act on the City's behalf as Project Manager. (A) CONSULTANT Nichols Consulting Engineers 17050 Bushard St #200, Fountain Valley, CA 92708 (714) 848-8897 (B) City of Baldwin Park Aft.: Sam Gutierrez 14403 East Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 ex. 460 Nichols Consulting Engineers Consultant Services Agreement Page 5 of 7 23 NOTICES. Notices pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notices shall be directed to City's Designated Representative identified in Paragraph "21" of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day first above written. CITY OF BALDWIN PARK By: Manuel Lozano, Mayor Dated: CONSULTANT: Nichols Consulting Engineers LIM Name/Title Dated: i--vlf:ir=lki_l SCOPE OF SERVICES I ;:NCE Submitted By: NCE 17050 Bushard Street, Suite 20 Fountain Valley, CA 92708 Phone: 714.848.8897 January 23, 2020 Lourdes Morales Chief Deputy City Clerk City of Baldwin Park Department of Public Works 14403 E. Pacific Avenue Baldwin Park, CA 91706 Proposal — Engineering Services for the City of Baldwin Park's Pavement Management System (PMS) Update Dear Ms. Morales and Members of the Selection Committee: With more than 100 person-years of experience with Pavement Management Systems (PMSs) and with NCE's 30 years of focus on pavement research, design, testing, and evaluation, NCE has more knowledge and understanding than any other pavement consulting firm in California. Our highly trained technical staff are experienced in data collection and has worked together on numerous similar PMS projects and developed an excellent reputation for dedication, integrity, productivity, quality of work and service to our clients. Specifically, the NCE team provides the following capabilities to the City of Baldwin Park: Extensive working knowledge with various types of PMS software —The NCE team has worked with various software systems, such as StreetSaver® and MicroPAVERT"' for numerous years. 41 Certified inspectors — NCE's field inspectors and engineers are certified through both the Orange County Transportation Authority's (OCTA) and the Metropolitan Transportation Commission's (MTC) Inspector Certification Programs. 41 Southern California experience providing PMS's — NCE has performed dozens of similar PMS projects for local agencies, such as Orange County, Ventura County, and the Cities of Anaheim, Burbank, Commerce, Diamond Bar, Downey, Lake Forest, Manhattan Beach, Newport Beach, Redondo Beach, San Gabriel, Santa Ana, Santa Monica, Seal Beach, and Whittier. $ Expertise in pavement engineering— NCE has a number of pavement experts that specialize in asphalt and concrete materials evaluation, testing, and design. We will assist the City in developing practical and economical solutions for maintenance and rehabilitation (M&R) as part of the budget analyses. Rigorous quality control (QC) — NCE's projects include a QC Manager who reports directly to the Project Manager. Additionally, NCE's engineers and technicians undergo a mandatory internal training/calibration; this enables NCE to provide high-quality deliverables with repeatable Pavement Condition Index (PCI) results to the City. As a Principal of the firm, Charlene Palmer is authorized to negotiate and contractually bind NCE to this contract. Lisa K. Senn, will be the contact for questions that may arise and can be reached at (714) 848-8897 x104 or by email at Isenn@ncenet.com. We look forward to the opportunity to support the City on this important project and your favorable review of our proposal. Sincerely, NCE P Charlene 4alm._, Principal Engineering& EnvironmentalServices d Lw� A. &W Lisa K. Senn Senior Project Manager TABLE OF CONTENTS Coverletter........................................................................................................................................................ i A. Project Team..............................................................................................................................................1 OrganizationalChart...................................................................................................................................1 KeyPersonnel.............................................................................................................................................1 Training and Experience.............................................................................................................................. 3 B. Firm's Experience....................................................................................................................................... 3 RelevantExperience.................................................................................................................................... 3 FirmQualifications......................................................................................................................................8 C. Project Understanding..............................................................................................................................11 Project Milestones and Objectives............................................................................................................. 11 OurUnderstanding of the Project.............................................................................................................. 12 Scopeof Work........................................................................................................................................... 12 D. Project Scheduling....................................................................................................................................12 E. Resource Requirements........................................................................................................................... 20 Per RFP, submitted in a separately sealed envelope F. Fee Schedule............................................................................................................................................. 21 G. Insurance.................................................................................................................................................. 22 H. References................................................................................................................................................22 Appendices A Resumes B Sample QC Plan C Sample MTC Cover & Chapter One (1) *`;INCE A. Project Team Organizational Chart NCE has assembled a team of highly qualified individuals who have extensive local experience implementing PMS's throughout California and the West Coast. We are committed to providing our clients continuity in staff and quality in service. Our staff have expertise in StreetSaver® software with MTC certification and are dedicated to continuous training in the latest versions of software, design, and construction techniques. We not only frequently participate in such training, but also instruct and conduct extensive training including field distress and software workshops to over 200 technical staff throughout the engineering community. Figure 1. NCE Team Organization City of Baldwin Park Princioakin-CharIre Charlene Palmer .. W Prosect Manager Use IG Senn Prosect Engineer Katrina (Meiling) Cal Field Supervisor Ken Huisman (mSrkergeospatial) Senior Field Technician The City can count on our team to FrancEscabedo provide superior, responsive service on 3akeitajnowsf<i this project. Figure 1 illustrates the structure and team we propose for this project. Brief resumes for each key team member are included in the first section of our submittal. NCE will not substitute key personnel without prior approval from the County. The NCE team has completed hundreds of projects together throughout California fulfilling the following roles and responsibilities on similar PMS projects. PROPOSAL QC ManagerlTechnical Advisor James Signore, PhD, PE 41 Project manager— responsible for directing all data collection activities, PCI calculations, budget analyses, and preparing reports. QC manager— responsible for calibration of all data collection activities, review of field activities, including spot checks on the field crews, reviewing field procedures and making changes as needed, comparing the field data collected with on-site conditions, review of all data entry functions, including random spot checks, review of reports generated, and analyses performed to ensure a quality product. til Senior engineers —perform the funding analysis and update M&R decision trees. Field technicians — perform all functions relating to data collection. Key Personnel The NCE team will be led by Ms. Lisa K. Senn, who will be responsible for day-to-day project management and will be the City's single point of contact. Ms. Senn is supported by an experienced and trusted team of professionals. The proposed key personnel have the relevant experience and in-depth understanding of the City's objectives required to successfully conduct pavement condition inspections for the City. With previous project experience, successful completion of similar projects, recognized technical leaders that are proven pavement experts, and an approach that demonstrates a detailed plan for the field inspections; the NCE Team will meet the project goals, save time and money, and make leading, positive contributions to the City's project. Brief qualifications summaries of principals and key personnel are provided on the following pages. Resumes highlighting a complete list of recent, relevant projects are included as an attachment in Appendix A. &, :,INCE Page 11 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Lisa K. Senn, proposed project manager and point of contact— Ms. Senn has over 20 years of experience completing pavement engineering and transportation projects. She has managed many PMS projects and has been involved in every aspect of PMS implementation and updates including collecting field data, performing condition surveys, and calculating analyses to report preparation, and result presentations to decision makers, project management, and quality control. Currently, Ms. Senn is working with Orange County, San Diego County and the Cities of Thousand Oaks, Commerce, Burbank and Torrance using StreetSaver®. She is also teaching the OCTA distress training classes, ASTM D6433-11 distress program to 35 local agencies in Orange County for the Orange County Transportation Authority (OCTA) for both Paver and StreetSaver®. In addition, she assists with StreetSaver" training classes in southern California annually. Ms. Senn has provided PMS training to over 200 city and county engineers and technicians in California. Overseeing field inspections and QC procedures for projects with various agencies, Ms. Senn's clients include the cities of Buena Park, Mission Viejo, Burbank, Commerce, Lake Forest, Santa Barbara, Seal Beach, San Gabriel, Torrance, and Ventura in addition to the Counties of San Diego, Orange, Santa Barbara, and Ventura. Ms. Senn is also responsible for the field training and annual refresher training of all NCE PMS personnel. Charlene Palmer proposed principal -in -charge — Ms. Palmer brings 39 years of extensive experience in the engineering consulting industry for services covering a broad base of engineering disciplines. She is a registered professional engineer in Kentucky and her consulting experience includes the transportation, civil, rail / transit, infrastructure, water resources, environmental, materials testing and inspection, and geotechnical engineering arenas. She worked directly as a geotechnical / materials testing engineer for the first 16 years of her career and serves as PIC on most of southern California's PMS updates and provides project oversight and personnel and equipment coordination. She has won and directed projects with services varying from feasibility studies through design support during construction and construction management and inspection services. James Signore, PhD, PE, proposed QA/QC & technical advisor — Dr. Signore, PhD, PE, has been in the pavement field for over 20 years. He specializes in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, Caltrans, and for heavy vehicle loading applications for highways, airfields and ports. He has spent years researching pavement materials, having directed a state-of-the-art AMRL certified and Superpave mix design equipped research laboratory, and is well versed in state and local pavement practices and specifications Katrina (Meiling) Cal, proposed project engineer — Ms. Cal joined NCE upon graduation and has since performed pavement condition inspections throughout California and Idaho, as well as sidewalk and curb ramp assessments. Her experience includes distress collection across various pavement management systems. Ms. Cai is certified by MTC. Franc Escobedo proposed senior field technician — Mr. Escobedo has over 15 years of experience as a pavement management technician for NCE. He has performed numerous pavement condition surveys throughout California, Idaho and Washington and has collected distress data for various Pavement Management Systems, including StreetSaver®, PAVER'" and Cartegraph systems. He has collected data for the Cities of Agoura Hills, Commerce, Cudahy, Encinitas, San Dimas, Torrance, and West Covina, and the Counties of Orange, Ventura and San Diego. Mr. Escobedo is certified by both the MTC and the OCTA inspector certification testing programs. Both agencies require companies and inspectors to pass a rigorous field test in order to work in their respective jurisdictions. He also assists with the training of agency staff. Additionally, Mr. Escobedo was the lead field technician on the NCE team for the City's last update in 2014. Jake Rajnowski proposed senior field technician — Mr. Rajnowski has more than 3 years of extensive experience in collecting distress data and coring samples for pavement management systems. Apart from conducting field inspections, lake performs all functions related to data collection and is an active participant in the QC process, including crosschecks of data in the PMS database, quality control checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up to date. Mr. Rajnowski is certified by MTC and has completed the OCTA PAVER'" 'Distress Identification' course for Asphalt Concrete and Portland Cement Pavements. His current experience includes collecting pavement distress data for the Counties of Sonoma and Lake. Other clients include the cities and counties of Buena Park and Ventura County. Ken Huisman, proposed Field Supervisor (marker geospatial) — Mr. Huisman, Vice President/COO of marker geospatial, brings more than 25 years of experience in the infrastructure management consulting business and provide all aspects of the infrastructure management business to more than 100 clients. Marker Geospatial team has worked collectively with the NCE team on several local successful pavement management programs for municipal agencies using StreetSaver®. °!NCE Page 2 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Specialized Training, Experience and Professional Competence Our engineers and technicians have also undergone training on a number of the software programs. We have developed and conducted training for numerous cities and counties (both field distress and computer training) for various transportation agencies, such as OCTA and MTC. NCE's pavement inspectors for this project have been tested and prequalified through both the OCTA and the MTC "Inspector Certification/Testing" programs. This covers both ASTM D6433 for MicroPAVER11 and StreetSaver® distress types. They also attend NCE's internal distress refresher training each year. In addition, Ms. Lisa Senn attends a week-long MicroPAVER•" training class every two years in order become fully familiar with the latest software updates. This enables NCE to remain current in our understanding of the latest updates to the software as well as ASTM updates. OCTA has contracted with NCE since 2011 to provide distress training and software training for classes held on an annual basis for the agencies of Orange County. Ms. Lisa Seen has conducted those classes since inception. Ms. Senn has recently revised and updated the new training manuals for MTC's StreetSaver® Web App. Appendix??? Contains the cover and Chapter 1 included from that manual. Pavement Inspector Certification/Testing — NCE's pavement inspectors for this project have been tested and prequalified through both the MTC and the OCTA "Inspector Certification/Testing" programs. This covers both ASTM D6433 for PAVER'" and StreetSaver® modified ASTM D6433 distress types. Falling Weight Deflectometer (FWD) Testing and Analysis — NCE evaluates pavement structural conditions with deflection testing using our truck mounted Dynatest FWD, a specialized tool that will assist in cost-effective pavement designs for the City. In-situ conditions can be quickly evaluated to determine issues, such as the extent of subgrade problems or the presence of voids/unstable soils. Pavement designs for phased or staged constructions are possible, as well as the ability to model and use new materials and technologies. This equipment is operated by our technicians who have over 15 years of experience collecting this data. NCE recommends that deflection testing be performed on streets that will be rehabilitated in the next 2 to 3 years. NCE will work with Staff to determine the appropriate streets to have deflection testing performed on. B. Firm's Experience NCE has performed similar PMS updates for over 70 cities and counties located in Southern California alone. We are currently providing PMS related services for the following agencies: 41 City of Anaheim 41 City of Laguna Niguel 41 City of Stanton City of Bell* Q City of Manhattan Beach* 4N City of Temple City* 49 City of Burbank* 41 City of Mission Viejo 4D City of Torrance* City of Corona 41 City of Moreno Valley 4110 City of Ventura 41 City of Dana Point 0 City of Redondo Beach* 0 County of Orange 0 City of Diamond Bar* 41 City of Santa Ana 0 County of Santa Barbara 49 City of EI Cajon 40 City of Santa Monica* 41 County of San Diego 0 City of Huntington Park* 41 City of San Gabriel* 41 OCTA 40 City of Lake Forest 'INCE Page 13 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 NCE provided Metro certification compliance submittals for many of the clients denoted with an asterisk. The City of Baldwin Park can be assured that similar submittals will be prepared efficiently and cost-effectively to meet the Los Angeles County Metropolitan Transportation Authority's requirements. The following are examples of Southern California projects with references that can attest to NCE's level of experience and client satisfaction. Reference Projects The following are examples of Southern California projects with references that can attest to NCE's level of experience and client satisfaction. Countywide Assessment of Existing & Future Pavement Needs — In 2006, NCE completed a study to assess the existing and future pavement conditions of the roadways operated and maintained by the 34 cities in Orange County and the County of Orange over the next twenty years. The overall goal of the study was to determine the pavement condition deficiencies as well as to quantify the investment needed to bring the deficiencies to various levels of improvement. The project required collecting PMP data from local agencies, normalizing the pavement condition ratings, normalizing the maintenance and rehabilitation (M&R) strategies with associated unit costs, and normalizing the "trigger points" requiring a specific M&R strategy. MicroPAVERTM & StreetSaver® Training Workshops (2011-2021) — NCE has developed and conducted the training workshops for MicroPAVERTM on both pavement distress and software training for OCTA since 2011. Generally, the two-day training workshops in the fall are focused on pavement distress data collection as per ASTM D6433-11; the spring workshops are focused on the StreetSaver® and MicroPAVERTM software and report submittals for OCTA, respectively. In 2016, OCTA added StreetSaver® to the workshop. Over 100 city and county personnel have been trained to ensure that they were familiar with the MicroPAVERTM software as well as OCTA's requirements for the countywide pavement management program. The feedbackfrom ALL respondents indicated that the workshop was "good/excellent". Owner/Client: OCTA, Harry Thomas, Project Manager, (714) 560-5619, Hthomas@OCTA.net NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), Narut Leehacharoenkul (project engineer), Franc Escobedo (technician) I Year Report Completed: 2019 City of Newport Beach Pavement Management Program Update, Newport Beach, CA (2018 — 2022) — The City of Newport Beach selected NCE to perform an update of their PMP with current pavement conditions and funding analyses to inform and educate policy makers, as well as to comply with the OCTA's Measure M2 Program. The City of Newport Beach owns and maintains approximately 205.7 centerline miles of pavements (the equivalent of 242.5 management section miles) that includes 49.0 miles of the MPAH streets and 156.7 miles of local streets, for a total replacement cost of approximately $411.5 million that represents a cost of reconstructing the entire pavement network. NCE assisted the City of Newport Beach with identifying M&R priorities specific to their needs and highlighted options for improving the current PCI. These options were developed by conducting "what -if" analyses using the PAVER TI software. By varying the budget amounts available for pavement M&R, the impact of different funding strategies on the City of Newport Beach's streets for the next seven years was determined. The 2018 pavement management plan update included an `'NCE Page 14 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 assessment of the entire MPAH pavement network by the walking inspection method and assessment of the local pavement network within Council Districts 1, 2, and 3 by the windshield inspection method. The City of Newport Beach's approach is to inspect the entire pavement network every two years, with MPAH inspection occurring during the odd year and approximately half of the local network inspected every year. This approach is more extensive than what is mandatory by OCTA guidelines that require the City to inspect the MPAH network every two years and the local network every six years. The assessment was completed in November of 2018. The database was updated with maintenance activities that have occurred since the previous update. Pavement treatment policies were reviewed, and unit costs were updated. Owner/Client: City of Newport Beach. Andy Tran, Senior Civil Engineer. (949) 644-3315, atran@newportbeachca.gov NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), Narut Leehacharoenkul (project engineer), Franc Escobedo (technician) I Year Report Completed: 2019 City of Temple City Pavement Management Program Update, Temple City, CA (2018 — 2019) — The City of Temple City sought an engineering consultant to update the pavement management program. With new SB1 funding expected to add about $600,000 annually beginning in fiscal year (FY) 2018/19, an up-to-date pavement management program is critical in assisting the City of Temple City to develop funding scenarios, as well as five-year work plans that are practical and cost-effective. The pavement management program will be used to prepare a multi-year maintenance plan that consists of a rotating maintenance schedule using a zone improvement approach. This is similar to the approach used by other cities, as it optimizes construction costs by reducing mobilization and minimizing disruptions to businesses and residents. The update provides City of Temple City staff with two key pieces of information: (1) a multi-year workplan that shows the Council and the public the most cost-effective manner of spending new revenues and (2) a long-term funding analysis to determine future needs to guide Council in making informed policy decisions. NCE provided the following tasks: 40 Converted the MicroPAVER"m database to StreetSaver® 40 Performed walking field pavement condition surveys on 71.31 miles of streets as per ASTM D6433 41 Determined the current and future PCI based on different funding strategies 41 Reviewed current maintenance treatments and discussed the potential to adopt new cost-effective strategies that meet other City goals, e.g., cold -in-place recycling 4' Performed multiple funding scenarios, so that the Council has the data to make informed policy decisions. Based on the funding available, NCE developed a multi-year improvement plan that is both practical and feasible Owner/Client: City of Temple, Brian Cook, City Manager, (626) 285-2171, ext. 4110, bcook@templecity.us NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), Narut Leehacharoenkul (project engineer), Franc Escobedo (technician) I Year Report Completed: 2019 City of Commerce Pavement Implementation, Commerce, CA (2015 - 20191 — NCE was selected by the City of Commerce in 2015 to implement a pavement management system using the StreetSaver® software. The City has approximately 67 centerline miles of streets and historically, the County of Los Angeles managed their pavements. NCE's scope of work included the following: Verified street inventory using the shapefiles provided by Los Angeles County 40 Conducted condition surveys as per ASTM D6433 distress protocols 4' Calculated a Pavement Condition Index (PCI) -'INCE Page 5 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 4111 Reviewed maintenance and rehabilitation (M&R) strategies and costs Determined the budget needs of the road network Completed multiple funding/budget scenarios Linked database to GIS Owner/Client: City of Commerce, Belgin Cuhadaroglu, (323) 722-4805 ext. 2248, BCuhadaroglu@commerce.ca.us NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), Narut Leehacharoenkul (project engineer), Franc Escobedo (technician) I Year Report Completed: 2019 City of Lake Forest Pavement Management Program Updates, Lake Forest, CA (2013-2020) —The City has a street network of approximately 192 centerline miles or approximately 1,088 pavement sections. NCE's scope of work consists of: 4D Converting the PAVER'' databases to StreetSaver® in 2016 40 Verifying all road inventory, i.e., lengths, widths and locations. Inspecting all streets using ASTM D6433-11 protocols. (2013, 2015, 2017 & 2019) IN Updating the maintenance history 41 Developing maintenance strategies and updating the decision tree I Performing multiple budget scenarios 42 Linking the database to a GIS shapefile, 0 Developing a seven-year work plan 19 Preparing reports for OCTA certification In addition, data on various non -pavement assets were collected in 2014 and stored using the EarthMine software. Concurrent with the pavement condition survey, mobile data collection units gathered high-resolution 360 -degree geo-referenced right- of-way street level digital imagery along with 3D point cloud data. This mobile mapping system gives the ability to visualize, measure, edit, and validate infrastructure assets (such as pavements, markings, lanes, surface areas, shoulders, signs, and drainage features) with a high level of accuracy. Owner/Client: City of Lake Forest, Douglas Erdman, PE, Principal Civil Engineer, (949) 282-5233, derdman@lakeforestca.gov NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), Katrina Cal (project engineer), Franc Escobedo (technician) I Year Report Completed: 2019 City of Santa Ana Pavement Management Conversion & Update, Santa Ana, CA (2017 — 2020) — NCE was selected by the City to convert the PAVER'"' pavement management system to StreetSaver® and update the database in 2017. The City made the decision to convert after thoroughly evaluating StreetSaver®'s capabilities and concluding that it would best meet the City's needs to program their Capital Improvement Program (CIP). NCE's scope of work included: 0. Converting PAVER'" database to StreetSaver® 40 Updating historical maintenance data 41 Collecting pavement condition data on 450 miles of streets and alleys as per ASTM D6433 protocols. l Performing rigorous QC for data control and delivery 4.0 Reviewing current procedures for pavement maintenance 4: Recommending/updating unit costs and maintenance treatments based on City policies 41 Performing multiple funding scenarios ' Developing a multi-year improvement plan 411111 Linking the StreetSaver® database to a GIS 4.4 Training city staff on use of StreetSaver® software and GIS linkage Owner/Client: City of Santa Ana, Kenny Nguyen, PE, Senior Civil Engineer, (714) 647-5632, knguyen@santa-ana.org NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), James Signore (QC manager), Narut Leehacharoenkul (project engineer), Jake Rajnowski (technician) I Year Report Completed: 2019 gIANCE P a g e 16 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 City of Diamond Bar Pavement Management Program Update, Diamond Bar, CA (2015 — 2019) — NCE was selected by the City to perform a pavement management program update in 2014. The City had used PAVER'" for previous updates. NCE teamed with a sub -consultant to provide "semi -automated" distress collection. NCE performed the following tasks: 4N A review of PAVER'"" database—found inconsistencies and worked with City staff to resolve 41 Field verify the pavement inventory as necessary 41 Perform distress/condition surveys on the entire pavement network. Calculate pavement condition indices (PCI) for each street section as well as citywide. Perform budgetary analyses including three funding scenarios 48 Develop a multi-year maintenance and repair work plan. 0 Prepare and conduct training classes for City staff. This covered basic software features to developing budget scenarios and GIS maps. Owner/Client: City of Diamond Bar, John Beshay MS, Associate Engineer, (909) 839-7043, JBeshay@diamondbarca.gov NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), Narut Leehacharoenkul (project engineer), Jake Rajnowski (technician), Ken Huisman (marker geospatial) I Year Report Completed: 2019 City of Manhattan Beach Pavement Update and Conversion, Manhattan Beach, CA (2016 — 2018) — NCE was selected by the City of Manhattan Beach to update their pavement management program in 2016. The City had utilized the RoadMatrix software for many years, but desired a program that could be utilized by in-house staff. After discussions with City staff regarding their goals and objectives, NCE converted the old database to the StreetSaver® program in 2016. The following tasks were performed: 41 Converted RoadMatrix database to StreetSaver® Performed distress/condition surveys on approximately 104.6 miles of streets in accordance with ASTM D6433-11. 41 Calculated pavement condition indices (PCI's) for each street section and the entire network. ! Developed maintenance and rehabilitation strategies and unit costs. Performed budgetary analyses and developed maintenance work plan. 40 Linked database to GIS. Prepared final reports and maps. 49 Trained City staff on StreetSaver® software. Owner/Client: City of Manhattan Beach, Prem Kumar, PE, City Engineer, (310) 802-5352, pkumar@citymb.info NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), Narut Leehacharoenkul (project engineer), Franc Escobedo (technician) I Year Report Completed: 2018 City of Downey Citywide Pavement Management Program Updates Downey, CA (2019— 2020) —The goal of the project was to verify all City owned streets and update the pavement conditions, determine an overall PCI for the streets, perform funding analysis and provide, and maintenance and rehabilitation strategies. NCE was also tasked with providing a computer and ESRI GIS software for the City's use. NCE also prepared and conducted training for City staff. Project elements included: The entire street network was inspected o Using a walking method " Assist policy makers in making decisions regarding street maintenance. Perform budgetary analysis and determine the M&R funding needed. 0 Develop a preventative maintenance program 41 Select streets for the most cost-effective repair Owner/Client: City of Downey, Desi Guierrez, Principal Civil Engineer, (562) 904-7110, DGutierr@downeyca.org NCE key personnel: Lisa K. Senn (project manager), Charlene Palmer (principal -in -charge), James Signore (QC manager), Narut Leehacharoenkul (project engineer) I Year Report Completed: 2020 44!NCE Page 17 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Firm Qualifications NCE is a client -focused professional consulting firm integrating the disciplines of engineering, science, and fAplanning to address the infrastructure and resources challenges facing our communities today and in the ...NICE lb future. NCE has grown significantly in expertise and capabilities beyond its origin as a transportation research and pavement management firm working with the Federal Highway Administration (FHWA). Unique from other civil engineering firms, we have specialized in pavement technology, including pavement management, design, and research since 1990. Since our founding, we have performed pavement condition surveys ranging from state highways in 12 states to local street networks in over 200 cities and counties in California. We have surveyed over 100,000 miles of pavements. Additionally, our field data collection ranges from walking surveys as per the StreetSaver® protocols to using specialized automated equipment to collect data such as pavement distresses, roughness, structural strength (deflection testing) to asset data (signs, signals, curb ramps, marking, sidewalks, etc. NCE has over 100 employees available on an as -needed basis from our Fountain Valley, Richmond, Oakland, and Sacramento, California offices, as well as from our Reno, Lake Tahoe, and Las Vegas, Nevada offices. Our clients continuously work with NCE staff because of our collaborative style of working on projects, our commitment to making sure the project is a success, and the confidence they have in our ability to complete the project to their satisfaction. Local Experience NCE has completed over 200 similar projects in the last five years throughout California. The map presented on this page illustrates all the agencies where we have performed pavement related work. In Southern California, we have performed similar PMS updates for over 68 cities and counties, including Orange County and the Cities of Anaheim, Buena Park, Cypress, Dana Point, Garden Grove, Laguna Niguel, Newport Beach, Laguna Niguel, Lake Forest, Mission Viejo, Santa Ana, Seal Beach, and Stanton. NCE's expertise in PMSs is exemplified by our close relationship with MTC. We conduct all the StreetSaver® training on MTC's behalf and execute beta testing for new software developments. We are at the forefront of the latest PMS technology and methodology. NCE is a leader in the field of pavement management and design, and has successfully diversified its services over the last 29 years while still maintaining its reputation as experts in the field of pavement research, management, design and reconstruction NCE has completed nearly 200 similar projects in the last five years throughout California. The map to the right illustrates all of the California agencies where we have performed pavement related work. In Southern California, we have performed similar PMS updates for over 80 cities and counties, including Orange County, Ventura County, and the Cities of Torrance Commerce Corona Downey West Covina Manhattan Beach, Redondo Beach, Santa Monica, Manhattan Beach, Diamond Bar, Whittier, San Gabriel and Burbank. Pavement Design & Analysis Pavement designs, plans, specifications, and estimates (PS&E) for preventive maintenance, rehabilitation, and reconstruction are NCE's specialty and we offer extensive experience and expertise with pavement treatment alternatives. Our civil and geotechnical engineers not only understand the types of pavements and treatment options, they understand the significance and cost implications of proper roadway support on competent subgrade soils to limit future settlement and cracking. Pavement design begins with an accurate assessment of the existing structural adequacy. Unlike traditional civil firms who rely on core samples, we employ our pavement survey expertise in conjunction with deflection data and materials testing to more accurately assess the engineering properties of the existing roadway. iONE Page 18 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Sustainable and Innovative Pavement Technologies There are numerous pavement rehabilitation techniques available today with new binders, new additives, and polymers that may be applied in various layers to preserve pavement life. NCE constantly seeks to identify the most cost-efficient alternatives for cities and counties, such as cold -in-place recycling, full -depth reclamation, warm mix asphalt, and terminal blend asphalt rubber binders. Many of the technologies NCE can implement will meet the goals of the City's Sustainable City Plan, even though specific pavement strategies are not mentioned in the plan. Some examples of cost-effective sustainable treatments are described in the following paragraphs. Sustainable Pavements — NCE is involved with projects at both the national and local levels on issues such as sustainable pavements and premature failures. For example, Dr. Tom Van Dam is NCE's Principal Investigator for the FHWA on Sustainable Pavement Systems. He has developed technical guidelines and delivered a webinar series in 2015 on this subject. Cool Pavements — NCE recently prepared a report to discuss cool pavement alternatives for the City of Chula Vista as a means of mitigating the urban heat island impact. This included the use of pavement alternatives such as porous or permeable pavements, pavers, concrete pavements, use of light-colored aggregates, etc. Composite pavements — NCE worked for the Strategic Highway Research Program (SHRP2 R21) to develop best practice standards for AC/portland cement concrete (PCC) composite pavements nationwide. This project resulted in the development of best practices in construction, specifications, and quality management procedures for these pavements. NCE is currently teaching a series of workshops for State Highway Agencies nationwide to assist them in implementing key best practices for composite pavements. This work was funded and aimed at State Highway Agencies, the fundamental concepts of composite pavements and the best ways to implement them can be translated to cities, too. Cold -In -Place Recycling (CIR) — A cost-effective alternative to traditional "mill and fill" pavement treatments, CIR can yield cost savings of as much as 30% by the use of existing AC materials, which produces less truck hauling and better time efficiency during construction. longer pavement sections that require deeper mill and fills (typically at least 3 inches) are good candidates for CIR with potentially large cost savings. NCE has designed many street and road sections throughout California. Full Depth Reclamation (FDR) — is a process that reconstructs failed AC pavements by recycling the existing roadway materials; old AC and aggregate base materials are pulverized and "mined" utilizing specialized equipment. The FDR method can offer significant cost savings over conventional roadway reconstruction techniques. Specialty Pavement Testing and Pavement Design Options As an optional, added -value service (costs can be provided upon request), NCE can perform non-destructive pavement deflection testing to evaluate the subsurface or structural capacity of the existing pavement on rehabilitation slated streets. NCE owns and operates a Falling Weight Deflectometer (FWD), which is a powerful device for measuring the response of pavements under simulated wheel loads and estimating their subsurface and structural capacities. The test procedures are performed in accordance with California Test Method (CTM) 356. Deflection testing can quickly and cost-effectively measure in-situ pavement section strength and can identify structural deficiencies for a given traffic loading and future expected traffic growth, which can help reduce the chance of under designing or over designing pavement rehabilitation. Streets identified for reconstruction can sometimes indicate that reconstruction is not necessary and more cost-effective rehabilitation alternatives are feasible. It should be noted that FWD testing is time - sensitive and the data is only valid for pavement design within two years of the testing. Deflection testing must be correlated with knowledge of the pavement structural section (i.e., thickness of AC and base) before meaningful analysis can be performed. Representative coring is budgeted on arterials and collectors to provide this information ;'!NCE Page 19 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 following the clearing of utilities. The core holes are filled with cold patch for AC roads and with rapid set grout for portland cement concrete (PCC) roads. NCE recently performed FWD testing, coring, analysis, and pavement design forthe City of Lemon Grove, and is currently providing similar services for the Montebello Grade Separation project's Haul Route in Montebello. Pavement and Civil Engineering Street rehabilitation extends well beyond the pavement and often requires important considerations, such as striping, curb and gutter repairs, pedestrian and bicycle improvements, signage, utility relocation, drainage improvements, and ADA compliant curb ramps and sidewalks. NCE has developed outstanding working relationships with our clients, implementing projects similar to the City's. NCE provides civil engineering services on-time and designs that are technically innovative and highly cost-effective. NCE has experience designing thousands of roads throughout California, including developing PS&E. We thoroughly understand the impact recommended pavement designs can have on the roadway system. Geotechnical Engineering NCE's geotechnical engineers understand the significance of proper support on competent subgrade soils to limit damaging settlement and future cracking. For example, based on field exploration and soil/rock laboratory testing, we are able to accurately assess the engineering properties and the presence of subgrade soils that might be soft and exhibit pumping under vehicle loads. We develop appropriate subgrade stabilization techniques for problematic subgrade soils that may include moisture conditioning, lime treatment, geotextiles, and/or over -excavation and replacement with aggregate materials. NCE provides comprehensive geotechnical engineering services ranging from site investigation to thorough review of plans and specifications, as well as critical follow up on services during construction. GIS Analysis, Modeling, and Mapping " ;N' NCE staff have an in-depth knowledge and understanding of the geographic information system (GIS) needs of public entities and the importance of geospatial data in making critical resource, impact analysis, and management decisions. These decisions require well thought out tools that allow for efficient management, deployment, and dissemination of spatial data (both internal and external for the public). Our experience with GIS development and analysis, cartography, and asset management is extensive and includes projects for municipalities across California and Nevada. Our services include mobile data collection, integration with asset and PMP software, and detailed mapping capabilities using ESRI and ArcGIS. Subcontractors marker geospatial, LLC (Marker), a federal small business enterprise, has provided pavement and asset management solutions specifically to the municipal government market for more than 25 years. During this time, Marker has implemented numerous industry-leading technologies in order to successfully collect, process, and deliver accurate, up-to-date pavement conditions, along with other various public works roadway and roadside infrastructure assets for a multitude of government agencies across the country. Marker's proposed team of experienced pavement management specialists truly helps government agencies implement, update, and operate sound Transportation Asset Management Systems. Marker own and operate a fleet of right-of-way data collection equipment and utilize proven technologies to successfully complete pavement data collection and asset management projects. More than 90% of Marker's revenues come from City and County governments. Marker Geospatial is a regular service provider for several clients that are using the StreetSaver®, Pavement Management Program (PMP). Marker's proposed team has worked together with NCE on several successful pavement management projects for municipal agencies across the country. Their innovative thinking goes beyond accurate technical solutions and builds client confidence through the delivery of successful projects. NCE has teamed with Marker on similar projects for municipal agencies throughout California including: V. County of Calaveras 41 County of Orange 0 County of Sacramento 411 County of San Diego 41 County of Santa Cruz V. County of Shasta V. County of Siskiyou 44. County of Monterey 41 City of Anaheim 0. City of Bakersfield 4.0 City of Diamond Bar 41 City of Manhattan Beach V. City of Napa 41 City of Redondo Beach 1 City of Sacramento INCE Page 110 t*rii' Z r) m v 00 rm v m 3 m d v uo (D 3 ro 3 LA N �; It -- N -< 0 03 U, a r,j " :Ec� N Q 0 Na) 0) O N �' City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Our Understanding oft e Project NCE understands that the City of Baldwin Park is seeking proposals from consulting firms with expertise in pavement management systems (PMS). Ideally, the PMS should be used to prepare a multi-year maintenance plan, which consists of a rotating maintenance schedule using a zone improvement approach. This is similar to the approach used by other cities, as it optimizes construction costs by reducing mobilization and also minimizes disruptions to businesses and residents. NCE has performed similar analyses, most recently for the City of West Covina, which has 12 residential zones (see map) Ultimately, the PMS update should provide City staff with two key pieces of information: 1. A multi-year workplan, which will show the Council and the public the most cost-effective manner of spending new revenues. A long-term funding analysis to determine future needs that will help guide Council in making informed policy decisions. The street network is approximately 114 centerline miles, and is comprised of 27.4 centerline miles of arterials and 86.6 miles of collectors and residentials. We understand that the tasks the City's objectives include the following: 41 Perform a software assessment to determine the best PMS software for the City. o A review of the priorities and needs for software. The City has been using an Excel spreadsheet for current PMS inventory. A review of software to assist with decision making. 48 Condition surveys using the semi -automated method, using the following criteria: o Video imaging and laser RST run by qualified and trained technicians. Survey to cover 100% of roadway surface (full length and width of each section). Conform to ASTM D6433-11 standards for distress collection. o All surveys will be conducted on dry pavements. 40 Implement Quality Control Plan that outlines methods and procedures for distress collection and acceptability criteria. Review and update maintenance treatments and unit costs. 44. Develop a multi-year rehabilitation program. Which would include a discussion on treatments and unit costs for those treatments. 41 Prepare a report that complies with Metro's requirements. 40 Link the City's GIS shapefile to the PMS database. Based on the above understanding, the following tasks describe in more detail the approach that the NCE team will pursue, and the Scope of Work that we propose to perform to meet the City's needs and objectives for this project as outlined below. Task 1 - Project Initiation/Meet with City Staff NCE will meet with City staff to kick-off the project by reviewing the technical approach and any administrative matters that may be necessary. At a minimum, items to be discussed will include: *44j"ININCE Page 112 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 42 Scope of work and schedule PMS software assessment 41 Field work o Scheduling and access requirements o Public safety concerns o Quality Control Plan (QCP) 41 Availablefiles o Excel Spreadsheets o GIS shapefiles o Available maps and other relevant data 48 Maintenance practices, history and costs 48 Paving budgets Other issues as appropriate Prior to the kick-off meeting, NCE will prepare a detailed agenda. Examples of the questions we anticipate discussing include: New streets that need to be added 41 Functional classifications, e.g., do they match Federal Highway Administration (FHWA) classifications? Four additional meetings will be held at appropriate milestones in addition to two City Council meetings. Monthly written status reports will be sent to the City that discuss the work that has been completed and the work remaining. NCE will meet with City staff during Task 6 to discuss M&R Strategies. NCE will meet with staff again during Task 8 for the final report delivery. NCE can prepare and present the results of this pavement management update to the City Council, if City desires. This may be a short (15 to 20 minutes) informational item or could be a longer (1-2 hours) educational/advocacy workshop, depending on the City's needs. NCE has recently completed similar presentations to the Cities of San Gabriel, Temple City, and an upcoming Commerce council meeting. Part of NCE's value to the City is the information that we can bring and share from other agencies, and the results based on tight budgetary constraints. We can also share the perspective of our work in the California Statewide Needs Assessment study, which included an assessment of all 539 cities and counties. Deliverables: Meeting agenda and technical memorandum summarizing kick-off meeting 41 Monthly Status reports Task 2 — Comprehensive Analysis of StreetSaver® or Other software NCE will assist the City in performing a software needs assessment. We have previously conducted this assessment with other cities such as Santa Monica, Carson, Anaheim, Thousand Oaks, Burbank and Manhattan Beach. There are more than 20 different software programs readily available, and the typical criteria we will use in this assessment include: 41111 Cost of software and future upgrades (costs varies widely depending upon selected software) 41 Ease of operation Security and access issues 41 Technical support availability—online, phone, or on-site Training meetings for city staff Inventory data collected, e.g., geometric, surface types, functional classifications, cul-de-sacs, geographical or political boundaries, digital images or files associated with street Condition data collected, e.g., pavement distress, IRI, drainage, etc. 41NCE P a g e 1 13 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 41 Integration with other transportation assets, e.g., sidewalks, curbs and gutters, storm drains, signs, etc. Maintenance and rehabilitation (M&R) strategies including sustainable pavement policies 40 Historical data, e.g., construction, M&R, condition data 41 Pavement performance curves — are they appropriate for Redondo Beach? 41 Remaining service life ! Funding analyses —different funding scenarios ("what if' analyses), committed projects, packaging projects, zone type analysis 41 Other data needs, e.g., pavement structural sections, traffic 41 Linkage to GIS maps and ability to create exhibits for presentations and City Council 41 Ability to create custom reports/export to other programs Typically, there is no one perfect software program that will meet all the City's needs. However, through a process where the different criteria are weighted, NCE will assist the City in making tradeoff decisions and arrive at a software program that will best meet the City's needs. The table below is an excerpt from an assessment performed with the City of Santa Monica. General Vendor U. of Ill inois /APWA- MTC CarteGra h Current Version 7 9 8.2 Pavement View Online Version available? No Yes No Annual Cost $1100 (discount available to APWA members) $1,500 $5000+ $1400 annual maintenance User's meetings None 2/yea r Northern & Southern CA 3^'5/ year Usually Iowa Technical Support Ustsery/email/phone Online/phone/email Online/phone/email Analysis period(yrs) 5-20 5-30 5-30 Constrained budgets Yes Yes Yes "What -if" scenarios Yes Yes Yes $to maintain PCI Yes Available in 2011 Iterative procedure Packaging of projects No Yes Yes Committed projects No Yes Yes Backlog/Deferred costs Yes Yes Yes Stop -gap costs Yes Yes No Deliverables: 48 Selected PMS Software (Cost of software not included, due to the variances of prices) Task 3 — Update Data / GIS Once the results of the assessment are complete and if the City chooses software other than PAVER'", NCE will convert the 2016 PAVER'"" database. Prior to starting the surveys, NCE will review the current City GIS shapefile for accuracy. Quality checks includes: 41 City maintained street verification 41 Limits compared to previous update 41 Functional classifications 41 Newly annexed streets All discrepancies with be sent to City staff for review and direction. Once these tasks have been completed, shapefile will be installed in automated system in preparation for field work. Deliverables: 41 Converted PMS database 41 Revised GIS shapefile linked to PMS software Task 4 — Pavement Management System Update, PCI Inventory / Inspections NCE/marker will perform distress collections surveys on 130 centerline miles of street segments as per ASTM D6433 protocols (sometimes known as PAVER distresses). The types of distresses collected include: 44"JINNC E Page 114 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 The evaluation of the pavement surface distress is based on three components: Asphalt Concrete Distresses 1. Alligator Cracking (Fatigue) 2. Bleeding/flushing 3. Block Cracking 4. Bumps & Sags 5. Corrugation 6. Depression 7. Edge Cracking 8. Joint Reflective Cracking 9. Lane/Shoulder Drop-off 10. Longitudinal & Transverse Cracking 11. Patch/Utility Cut Patch 12. Polished Aggregate 13. Potholes 14. Railroad Crossing 15. Rutting 16. Shoving 17. Slippage Cracking 18. Swell 19. Raveling 20. Weathering PCC Distresses 1. Blowup/Buckling 2. Corner Break 3. Divided Slab 4. Durability ("D") Cracking 5. Faulting 6. Joint Seal Damage 7. Lane/Shoulder Drop-off S. Linear Cracking 9. Patching, Large/Utility Cuts 10. Patching, Small 11. Polished Aggregate 12. Popouts 13. Pumping 14. Punchout 15. Railroad Crossing 16. Scaling, Map Cracking & Crazing 17. Shrinkage Cracks 18. Spalling, Corner 19. Spalling, Joint 41 Type is defined as 'What kind of crack or defect is it?' based on environmental distresses (i.e.: Block Cracking, Longitudinal/Transverse Cracking, Weathering) or load related distresses (i.e.: Alligator Cracking, Rutting). Severity is defined as 'How bad is the defect?' in terms of the measurement or degree of wear associated with the condition. 41 Extent refers to quantity or 'How much?' of the pavement is affected by a particular distress. We have seen considerable advancements in technology over the last 10 years. The assessment of pavement condition has seen a transformation from more labor intensive manual efforts to high-speed automated surveys that combine the use of roadway sensors and digital imagery. Our team is well positioned to collect, measure and map all roadway data with a sophisticated automated approach using LiDAR & pavement laser scanners. Our goal is to provide accurate, repeatable and economical pavement condition assessments. Our mobile data collection equipment and team are capable of collecting the following (first three bullets are included in our scope and cost): 41 Pavement Surface Distress 41 Pavement Profiling ( Roughness / Rutting) 4' Positioning Spatial GPS & Linear Referencing 40 360 Right-of-way digital Imagery and 3D LiDAR Point Cloud Data Mobile Collection Roadway / Roadside Asset Inventories Sign/Pavement Marking Reflectivity Roadway Cross Slope / Grade and Curvature +INCE Page 115 Roadway Collection Vehicle Systeut Overview During our roadway inspections, pavement profiling (ride quality, rutting), GPS, and surface distress data is collected continuously and seamlessly by our pavement technician team using our automated data collection vehicle which makes available a wide range of survey technologies. Our pavement distress data collection process involves the use of customized, integrated keyboards, and laser scanning which are all used to collect the type, severity, extent, start and stop points of all the pavement surface distresses. City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Street names, limits, lengths, widths, number of lanes and surface types will be field reviewed with functional classifications reviewed in the office. Should there be any questions or variations noted, the City will be contacted for clarification. Pavement Inspectors for this project have been tested and prequalified through both the Orange County Transportation Authority's (OCTA) and the Metropolitan Transportation Commission (MTC) `Inspector Certificationl esting" programs. These cover both ASTM D6433 and StreetSaverO distress types. Quality Control Plan The importance of accurate and reliable data cannot be overstated, as this leads directly to planning decisions (what roads to repair?) as well as funding decisions (how much money is really needed?). NCE's goal is to provide the highest quality work product for our clients. In order to meet this goal, a quality assurance/ quality control (QC/QA) component is incorporated into all our projects. For this project, Dr. James Signore, PE, as the proposed QC Manager, will have the responsibility for incorporating the following QC/QA steps into our work: 414 Reviewing field activities, including spot checks on the field crews Reviewing field procedures, making changes as needed 48 Comparing the field data collected with on-site conditions 48 Reviewing all data entry functions, including spot checks 411111111 Reviewing reports generated and analyses performed to ensure high quality deliverables NCE's QC Plan provides for a minimum of 5% of all field data to be re -inspected by a different inspector. A comparison of the distresses (type, severity and quantity) will be made and at least 95% of re -inspected sections must be in compliance. Dr. Signore will work directly with the Project Manager, Ms. Senn, who will have overall responsibility for this project. In addition to the checks required by software, NCE has developed a series of procedures to ensure the consistency and accuracy of all data collected in the field. These are outlined as follows: Field QA/QC Step 1: Correlation The first step in this process is to have NCE/Marker drive a few roads and review some of the variety of pavement conditions that exist in the City of Diamond Bar. This is required to synchronize the team's view of the various distresses. Field QA/QC Step 2: Calibration The QC team will conduct an independent calibration of equipment used to perform pavement condition surveys on the City's pavement networks. Since automated distress data collection is different from walking protocols, this task is required to ensure that the pavement data collected is consistent with standard protocols. Up to 25 pavement sites will be selected to the calibration. They will include a range of: 42 Pavement Types (AC or PCC) ':NCE Page 16 Functional Classifications 4.0 Pavement condition or age Field QA/QC Step 3: Re -inspection "Checks" A minimum of five percent of all sections will be re -inspected by other team members. Sections with a PCI difference between the two surveys are also flagged for re -inspection. At the time of re -inspection, the actual distresses will be re -inspected and verified, and any corrections made, if necessary. Distress types and severities must be the same, and re- measured quantities within ±10% of the original measured quantity. If corrections are required on more than 10% of the re -inspected sample units, then an additional 5% will be re -inspected. This will continue until more than 95% of the re -inspected sections meet the acceptability criteria. City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 All costs associated with additional re -inspections due to a failure to meet the acceptance criteria will be borne by NCE. Please note that NCE's scope of work and condition surveys do not address issues including but not limited to traffic, safety and road hazards, geometric issues, road shoulders, sidewalks, curb and gutters, drainage issues or short term maintenance that should be performed. Data Entry The condition survey data will be entered into the selected PMS database. This task will be performed at our office in order to provide quality control of all data entered into the system. The database will be reviewed for errors and any found will be corrected prior to performing calculations. Deliverables: 0 Updated PMS database with pavement condition distresses IN PCI report Task 5 - Budgetary Analysis Maintenance and Rehabilitation History Populating the PMS database with recent M&R historical data is extremely useful for determining future treatments and predicting performance of the various pavement sections. The chart is an example of the StreetSaver® software creating a custom performance curve from historical data. All M&R activities, e.g., overlays, reconstructions and any surface seals that have occurred since 2015 will be entered into the PMS database. All M&R historical records will include the following information: Street Name 41111 Branch and section IDs Beginning and ending limits of work 42 Type of treatment 48 Date of treatment Deliverables: M&R history report Maintenance and Rehabilitation Strategies NCE will review M&R strategies with City staff that include the recommendation and selection of appropriate treatments such as cape seals or overlays, and the determination of treatment unit costs. This will also be an appropriate time to review the use *!NCE P a g e 117 of new / sustainable treatments or materials, such as rubberized asphalt, rubberized chip or cape seas, microsurfacing, rejuvenators, cold -in-place recycling, full depth reclamation, warm mix asphalt, etc. NCE's experience in pavement engineering and design, as well as local conditions, allows our staff to be able to provide the City with solutions that are innovative, sustainable, practical, and workable. Development of the M&R decision tree is a critical step in any pavement management update as it has a direct and significant impact on the final work plan that is developed, as well as the budgeting consequences. NCE's experience in pavement engineering and design, as well as local conditions, allows our staff to be able to provide the City with solutions that are practical and workable. The M&R alternatives are defined, a treatment unit cost will be determined for each alternative. These alternatives and costs will then be entered into the PMPS database for budgetary analysis. The unit costs will have a huge impact on the City's projections or needs assessments. Therefore, NCE will review any recent bid tabs, together with those from neighboring cities as appropriate. Also, unit prices will be fully loaded rates, and will include not just contractors' prices, but also design, inspection and testing costs. City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Deliverables: 48 M&R Decision tree Budgetary Analysis NCE will perform a Budget Needs analysis using an analysis period to be determined by the City (can be as long as 20 years). This will identify M&R requirements for each road section and determines the total maintenance and rehabilitation requirements over the entire analysis period. This forms the basis for performing Budget Scenario evaluations, which optimize the street sections for repair under constrained budgets. The budget scenarios evaluation prioritizes sections for repair under constrained, realistic, budgetary assumptions. Multiple budget- or target -driven scenarios will be performed after discussion with City staff. Examples of typical scenarios include: Impacts of existing funding levels. 48 Impacts to model drops in funding 40 Using SB1 funds what will the resulting PCI be? The results will be used to develop a multi-year rehabilitation program that includes the treatment and when it will be applied to streets. NCE will develop a multi-year workplan for the final selected scenario (see example developed for Camarillo). NCE will prepare a draft report for the City to review. The report will contain, at a minimum: 41 Executive Summary I w—,",, W"!NCE P a g e 118 41 Introduction and methodology 40 Discussion of software and setup parameters 41 Inventory of City streets 42 PCI listing 410 Maintenance strategies and costs 4H M&R History Report 41 Results of budgetary analyses 461 Multi-year work plan The draft report will be submitted to the City for review in electronic format. Task 6 - Final Report and GIS Update Upon receipt of the City's comments on the draft report, NCE will make all appropriate revisions and corrections and will submit the Final Report to the City. The Final Report will comply with METRO requirements for the PCI report. In addition, NCE will link the selected software database to a GIS shapefile. It is assumed that the City has accurate GIS shapefiles that can be used for the linkage. Depending on the software, queries may include: 41 PCI range by street section 48 Future PCI by street section 41 Functional classification 48 Maintenance treatment history IN Impacts of different budget scenarios 41 Sections selected for treatment Once linked, powerful maps can be generated within minutes, as shown in the example shown. In addition, shapefiles can be exported for other GIS functions within the City. Deliverables: 41 Final report (3 hard copies) 41 One (1) electronic copy of all data via flash drive 41 Updated pavement management database linked to GIS Task — 7 Staff Training City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 2413 furdng $1.25 Mlle' As an optional task, NCE will prepare and present two four -hour training classes. The classes will cover basic software operations, including how to access the program and setup various user accounts, and an overview of the features available. Areas to be covered includes: Creating or editing street sections Entering M&R treatments Revising the M&R decision tree Performing budget needs/scenarios o Project selection tools o Needs analysis o Generating reports Pre -defined reports Budgetary reports o Custom reporting tool Generating GIS maps The materials for both classes will be provided by NCE. It is assumed that the classes will be conducted on-site and will include "INCE Page 119 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 no more than two staff members. It is also assumed that computers and a training room with Wi-Fi access will be provided by the City. NCE has prepared and trained over 100 agencies in California and Nevada on both the PAVER'"" and StreetSaverm software since 1997. This includes developing the training materials, providing interactive training as well as conducting the training. We can train City personnel to successfully maintain the software in the future. Deliverables: Training manuals for City staff 0 Two four-hour training classes D. Project Scheduling 2020 PMS Update Proposed Project Schedule Assumptions Task 2 assumes no more than a two week turnaround for software assessment Task 3 assumes review of maps prior to distress collection Task 3 provides for GIS to be sent to City for upload. Task 4 assumes 3 bad weather days Task 4 assumes a 5 week processing time for data collections Task 5 assumes M&R work done since last update in 2016 Task 7 ssumes 2 weeks for City review Meetings during Tasks 1, 2, 5, 6 and 7. E. Resource Requirements As requested, our "Not -to -Exceed" Fee Proposal is enclosed in a separately sealed envelope. NCE Page 120 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 F. Fee Schedule Schedule of Charges 2020 - Pavement Management Projects PROFESSIONAL SERVICES Principal........................................................................................ $220/hour Associate...................................................................................... $175/hour Senior......................................................................................... $150/hour Project.......................................................................................... $125/hour Staff............................................................................................... $120/hour TECHNICAL SERVICES Senior Construction Manager* ................................................... $130/hour Senior Designer............................................................................$135/hour Senior Technician/Construction Inspector* .............................. $120/hour CADTechnician............................................................................ $110/hour Project Administrator.................................................................... $90/hour Field/Engineering Technician........................................................ $90/hour Technical Word Processing........................................................... $80/hour Clerical............................................................................................ $65/hour CONTRACT LABOR From time to time, NCE retains outside professional and technical labor on a temporary basis to meet peak workload demands. Such contract labor will be charged at regular Schedule charges. LITIGATION SUPPORT Expert testimony in depositions, hearings, mediations, and trials will be charged at 300% of the above rates. EQUIPMENT Plotter Usage.......................................................... (separate fee schedule) Truck................................................................................................. $90/day Automobile...............................................IRS Standard Mileage Rate+15% Falling Weight Deflectometer Testing ......................................$3,500/Day Coring...........................................................................................$4,500/Day Environmental Equipment .................................... (separate fee schedule) OUTSIDE SERVICES Rental of equipment not ordinarily furnished by NCE and all other costs such as special printing, photographic work, travel by common carrier, subsistence, subcontractors, etc........................................................................ cost+15% COMMUNICATION/ REPRODUCTION In-house costs for long-distance telephone, faxing, postage, printing and copying....................................................... project labor charges x 5% TERMS Billings are payable upon presentation and are past due 30 days from invoice date. A finance charge of 1.5% per month, or the maximum amount allowable by law, will be charged on past -due accounts. NCE makes no warranty, either expressed or implied, as to its findings, recommendations, specifications, or professional advice except that they are prepared and issued in accordance with generally accepted professional practice. od"NCE Page 121 City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 G. Insurance Below is a summary of our current insurance coverage for comprehensive, general liability, professional liability, automotive liability, and workers compensation. NCE is prepared to comply with the City's insurance requirements and certificates of insurance will be provided upon contract execution. Commercial General Liability Each Occurrence: $1,000,000.00 Aggregate: $2,000,000.00 Workers Comp/Employer's Liability Each Occurrence: $1,000,000.00 Aggregate: $1,000,000.00 Automotive Liability Each Occurrence: $1,000,000.00 Aggregate: $1,000,000.00 Professional Liability Each Occurrence: $2,000,000.00 Aggregate: $2,000,000.00 Excess/Umbrella Liability Each Occurrence: $5,000,000.00 Aggregate: $5,000,000.00 H. References NCE has performed hundreds of similar projects throughout California delivering the services the City has requested for this project. following individuals and agencies are listed as NCE's references for projects which we have completed in the last five years. The references below will allow the City to verify NCE's experience and the level of satisfaction of our clients. ,!NCE 122 APPENDICES A Resumes B Sample QC Plan C Sample MTC Cover & Chapter One (1) A; NCE APPENDIX A All 4111. N C E City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Resumes Focused resumes highlighting registrations, education, years of experience and a list of recent, relevant projects for each key member are provided below. Lisa K. Senn — Project Manager Ms. Lisa K. Senn had a job in music when she agreed to help a friend's company with requests for information. This evolved into preparing inspections for field crews, and after a firm principal saw she had a knack for the work, he taught her about deflection testing and coring. The more Ms. Senn learned, the more she wanted to know, and her career in pavement management and transportation began. Ms. Senn's experience includes managing projects and overseeing field surveys and QC procedures for cities and counties throughout California. A natural teacher, Ms. Senn trains engineers, technicians, agencies, and municipalities on various aspects of pavement management, software, and field distress. A member of MTC's software development team, she has helped beta test new StreetSaver® modules and enhancements. Ms. Senn has also conducted MicroPAVERTM training classes for the Orange County Transportation Authority (OCTA) since 2011. Finding satisfaction in knowing that what she does benefits others, Ms. Senn enjoys working with and learning about agencies. She considers historical knowledge gained on past projects yet stays up to date on developments in the ever -evolving area of pavement management. Representative Projects Education AA, Business Administration, Cuesta College, 1988 Registrations/Certii ications Pavement Management Training Levels 1 & 2, 2017 Affiliations American Public Works Association (APWA) Multiple PMP/PMS Updates and Implementations, Various Cities and Counties, CA. Project Manager and/or QC Manager. For PMP/PMS updates and implementation, Ms. Senn is 20years rs responsible 20 yea rs responsible for the analysis and QC of pavement distress data, updating M&R decision trees and the treatment unit costs, and the developing budget scenarios and summary reports. She has developed cost-effective maintenance treatments and strategies, prepared custom multiple -year detailed street maintenance plans and budget option reports, and linked GIS maps with management sections in the client's PMS database. She is an advanced user of both the MicroPAVERIm and StreetSaver® PMS software. Some of her clients include the following California cities and counties: 411111 Anaheim 91 Grover Beach 0 Pismo Beach 42 Santa Maria Buena Park 41 Laguna Niguel 4D Poway 41 Santa Monica 49 Burbank 91 La Habra 0 Redondo Beach 4N Seal Beach 41111 Chula Vista 48 Lake Forest 41 San Clemente 41 Sonoma County 40 Commerce 48 Lompoc 6 San Diego County 0 Stanton 42 Corona 4D Los Gatos 0 San Gabriel 41 Temple City 41 Dana Point 0 Manhattan Beach C San Luis Obispo County 4' Thousand Oaks Diamond Bar 18 Mission Viejo Q San Mateo 49 Torrance 49 EI Cajon 41 Napa 451 San Ramon 49 Vacaville 48 El Centro 4H Newport Beach 41 Santa Ana 41 Ventura County Fresno COG 4N Oakley 4N Santa Barbara 42 West Covina Fullerton 0 Orange Santa Barbara County 4N Whittier 41 Garden Grove 41 Orange County 42 Santa Clarita 41 Woodland Pavement and Asset Management System, Orange County, CA. Project Manager. For the current 5 -year contract with the County of Orange and its contract Cities of Lake Forest and Dana Point (over 600 miles), Ms. Senn is responsible for quality control of collected pavement distress data, updating maintenance and rehabilitation decision trees and the treatment unit costs, and the development of budget scenarios and summary reports. Ms. Senn works with County and City staff to determine unit costs, applicable treatments for the seven-year budgeting scenarios and development of the respective street sectionsslated for rehabilitation over the next seven years. INCE Appendix A — Resumes City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Pavement Management Program Update, City of Mission Viejo, CA. Project Manager. The City has approximately 178 centerline miles of local and collector streets and 52 miles of arterial highways. Ms. Senn managed Mission Viejo's projects since 2011 that have included either 'walking surveys' or 'windshield surveys' and updating the MicroPAVER'" database with the pavement condition data. Pavement maintenance and rehabilitation historical records were entered into the database. As part of the project, the Maintenance and Rehabilitation (M&R) decision tree was updated with new treatments and unit costs re-evaluated prior to performing any budgetary analyses. In addition, the City's projected 20 -year pavement budget was analyzed and a seven-year workplan was prepared. Numerous custom reports were prepared for the City and an executive summary was submitted to OCTA for the Measure M2 program. County of Santa Barbara, CA. Project Manager. Ms. Senn has been the Project Manager for all projects with the County since 2003, before she joined NCE. She helped to define the yearly rotation of roads to be surveyed, managed the survey crews, data entry technicians and CIA procedures for the projects. Ms. Senn assisted with the data gathering for the yearly "Road Book", which encompassed the yearly maintenance and rehabilitation projects. In 2010, Ms. Senn assisted the County as they made a change in their PMS software, from MicroPAVER to StreetSaver®. This included a review of current functional classifications, generating a list of roads needing surveys prior to conversion and helping to define information migrated. She collaborated with County's GIS department to obtain a current shapefile for GIS integration for StreetSavero. Pavement Management Program Professional Services, City of Newport Beach, CA. Project Manager. The City of Newport Beach selected NCE to perform an update of their pavement management plan with current pavement conditions and funding analyses to inform and educate policy makers, as well as to comply with the Orange County Transportation Authority's Measure M2 Program. The City owns and maintains approximately 205.7 centerline miles of pavements. Pavement Management Program Implementation, City of Seal Beach, CA. Project Manager. Ms. Senn has assisted the City with its pavement management program updates from 2011 to 2020. This included overseeing the field distress collections, updating the City's unit costs for treatments and was on hand for a Council presentation for the PMP acceptance. The 2012 and 2014 inspection cycles saw the entire network of streets inspected and meeting with staff to update maintenance treatments completed in the previous cycle and the preparation of the seven-year plan to be submitted to OCTA. Ms. Senn also trained City staff as they attended the OCTA help pavement distress classes and the software training classes. Asset Management. Ms. Senn has managed the collection of data related to sidewalks, curb and gutter, tree root damage, ADA ramps, cross slopes of street segments, trip -fall hazards, culverts, signs, storm drains and catch basins. This included visiting a variety of storm drain features, including manholes, catch basins, streams and curb inlets, and determining the feature's physical characteristics and its connection to other nearby storm drain features. These projects included visiting thousands of feet of concrete and identifying, quantifying and recording them spatially in order to incorporate them on maps for future reference. Pavement Evaluation Services. Ms. Senn has managed numerous deflection testing projects. These projects included using deflection testing to measure a pavement's structural properties by applying a load on the pavement and measuring the resulting deflection. In connection with deflection testing, coring was done to measure existing pavement thicknesses to determine pavement structural capacity. Coring and R -value testing was used in conjunction with deflection testing and visual observations of current cracking conditions and roadside draining, core testing provides the necessary data to provide sound repair or maintenance recommendations. She was involved in the review traffic patterns to verify the accuracy of traffic indexes. She managed and participated in performing classified truck counts where necessary to determine these indexes. '';NICE Appendix A — Resumes City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 i Ms. Charlene Palmer's consulting experience includes work in the transportation, civil, rail/transit, infrastructure, water resources, environmental, materials testing and inspection, and geotechnical engineering fields. Ms. Palmer is a registered Professional Engineer in Kentucky and has served as a principal -in -charge on many projects, including numerous PMS programs. Some of her activities include providing project/program management and team coordination; handling and negotiating contractual elements, leading task teams; developing scopes, project understandings, and approaches; setting budgets and schedules; providing technical oversight and quality control; researching and preparing technical documents; and writing training and safety manuals and technical reports. Representative Projects Pavement Management Systems, Various Cities and Counties, Southern CA. Principal -In - Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the client for the: City of Temple City 2018 Pavement Management Program Update City of Burbank Pavement Management Program 2016 — 2020 48 County of Orange 2016-2020 PMP and asset management IN County of Santa Barbara 2018/2020 PMS update and database development 41 City of Burbank PMS Update and ADA Ramp compliance 2018-2020 41 City of Commerce PMS Update 2019 41 City of Manhattan Beach 2018 PMP update ' City of Diamond Bar 2018 PMP update 41 City of Corona 2017 PMS update and training 40 City of Carson 2017 PMP update, sidewalk assets, and truck route study E City of Torrance 2018 pavement and asset management system City of Thousand Oaks 2019 PMP update 402 City of Anaheim 2019-2023 Update 40. City of Huntington Park 2018 PMS update 411 City of Newport Beach, 2018 Pavement and Asset Management System 411111 City of Moreno Valley 2018 Pavement Management Update 41 City of Redondo Beach 2017 Citywide Pavement Network Report 44. County of San Diego 2018 Pavement and Asset Management System 42 City of Downey 2019 Pavement Management Update Education BS, Civil Engineering, Ohio State University, 1981 AAS, Environmental Sciences, MATC, 1975 Registrations/Certifications Professional Engineer—Civil, KY #15269 Affiliations American Public Works Association (APWA) American Railway Engineering and Maintenance -of -Way Association American Society of Civil Engineers (ASCE) National Society of Professional Engineers Women's Transportation Seminar Railway Club of Southern California, Order of the Engineer Years of Experience 39 years 2016-2020 Pavement and Asset Management System, Orange County, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the County. 2018 Pavement Management Update, City of Moreno Valley, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the city for the pavement management system update and report. 2018 Citywide Pavement Network Report, City of Redondo Beach, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the City for the pavement management system update and report. 2018 Pavement and Asset Management System, San Diego County, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the County. 2018-2022 Pavement and Asset Management System, City of Newport Beach, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the City. MICE Appendix A— Resumes City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Dr. James Signore, PhD, PE, has been in the pavement field for over 20 years. He specializes in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, Caltrans, and for heavy vehicle loading applications for highways, airfields and ports. He has spent years researching pavement materials, having directed a state-of-the-art AMRL certified and Superpave mix design equipped research laboratory, and is well versed in state and local pavement practices and specifications. Representative Projects On -Call Pavement Engineering, Caltrans, Statewide, CA. Contract Manager/Task Order Manager. Dr. Signore manages this multi-year on-call contract to provide technical solutions and assist with implementing new strategies and policies that will improve the State's highway network. Key elements include sustainability, forensics, design tools, performance modeling, data analysis, and asphalt/concrete materials. Pavement Management Program Update, City of Thousand Oaks, CA. QC Manager. NCE performed a PMP update in 2018 with the following tasks: field verified the pavement inventory — re -segmented as necessary; perform distress/ condition surveys on the entire pavement network; calculate pavement condition indices (PCI) for each street section as well as citywide; perform budgetary analyses including five funding scenarios; develop a multi- year maintenance and repair work plan; prepared GIS maps to show yearly work plans; presented final report to Council; and trained staff on StreetSaver®. Buena Park Peer Review and Management Update, City of Buena Park, CA. QC Manager. NCE updated the City's PMP to bring the City into compliance with OCTA's Measure M2 requirements. This includes pavement condition surveys of approximately 190 centerline miles of streets, quality control checks, reclassification of the MPAH streets, PCI calculations and performing the budgetary analysis to prepare the reports required by OCTA. Additionally, in 2015, the City moved its data from the MicroPAVERTM PMS software to StreetSaver® PMP software. This change allowed for a more detailed decision tree with costs for each functional classification and surface type. The City has completed two cycles of updates using StreetSaver® and provided the OCTA required PMP Update reports. Education PhD, Civil Engineering, University of Illinois — Urbana - Champaign, 1998 MS, Civil Engineering, University of Illinois— Urbana - Champaign, 1994 BS, Electrical Engineering, Clarkson University, 1985 Licenses Professional Engineer—Civil, CA, #162647 Affiliations TRB Committee AFD70, Pavement Rehabilitation TRB Committee AFD70-1, Pavement Interlayer Systems ASCE Airfield Pavement Committee FAA Pavement Technical Working Group American Society of Civil Engineers Years of Experience Measure Q Street Rehabilitation and Maintenance, City of Concord, CA. Project 21 years Manager/Pavement Engineer. Dr. Signore managed the project and developed the rehabilitation plans for two streets. These streets exhibited a mix of extensive fatigue cracking and transverse thermal cracking. Tasks ranged from design and construction consulting to client interaction to budget control. The recommendations presented were cold -in-place recycling and full depth reclamation. Full depth reclamation was selected for these streets, which were completed in November 2016. These green treatments eliminated the need for significant and costly full depth base repairs. Transportation Infrastructure Rehabilitation Program, City of Davis, CA. Pavement Design Manager. Dr. Signore is overseeing staff in the design of pavement rehabilitation treatments for eight streets throughout the City. NCE provided civil design for these pavements. Work included preliminary and final field surveys to locate base repair sections, potential rehabilitation strategies, and assess specific pavement conditions. Multiple PMS Updates and Implementations, Various Cities and Counties, CA. QC Manager. Dr. Signore has been responsible for quality control for PMS updates for many cities and counties in California. He is responsible for the quality control of data and responsible for spot checks on the field crews during the pavement condition surveys. Some of his clients include: 42 Buena Park 42 Chula Vista 40 Garden Grove 41 Elk Grove 4N Folsom Lake County 41 Lakeport 462 Mission Viejo 4N Monterey County San Francisco 41 Santa Clarita 41111 Siskiyou County 41 Sonoma County 41 Thousand Oaks 41 Trinity County Yuba City #1 Appendix A — Resumes City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Katrina (Meiling) Ci -- project Engineer, EIT Ms. Katrina (Meiling) Cai joined NCE upon graduation and has since performed pavement condition inspections throughout California and Idaho, as well as sidewalk and curb ramp assessments. Her experience includes distress collection across various pavement management systems. Representative Projects Citywide Sidewalk Assessment, City of Carson, CA. Field Technician. NCE inspected sidewalks and curb and gutter distresses on approximately 203 centerline miles of streets using distress criteria developed in consultation with the City. The primary emphasis of the assessment was to identify tripping hazards resulting from damage to sidewalks, curbs and gutters, as well as to identify locations with previous repairs. Locations where the sidewalk stopped or was discontinuous were noted. This assessment included reviewing ADA compliance for the curb ramps. Pavement Management System and Update, City of Whittier, CA. Field Technician. NCE provided the PMS implementation of 195 centerline miles. NCE converted old pavement inventory into the StreetSaver® database; reviewed the inventory data; performed condition inspections; PCI calculation; imported M&R history records; reviewed M&R strategies and costs; determined the funding needs of the road network; calculated of multiple funding scenarios, linked the database to GIS, performed City staff training and provided technical support. Education BS, Civil Engineering, University of California, Irvine, 2014 Registrations and Certifications Engineer-in-Training—Civil, CA #161501 Pavement Management Training Levels 1 & 2, 2017 MTC StreetSaver® Rater Certification Program Years of Experience 5 years Sidewalk and Curb Ramp Assessment, City of Corona, CA. Field Technician. NCE performed condition assessments of approximately 350 centerline miles of sidewalks and 9,000 curb ramps. In addition, NCE provided prioritization criteria as well as repair recommendations. Pavement Management Plan Updates, City of La Habra, CA. Field Technician. NCE provided a comprehensive pavement condition inspection of the City's streets and alleys to prepare the 2015 update report to the Orange County Transportation Authority. Updates included the Pavement Condition Index, treatment, unit costs and cost of all segments of the City's streets. Pavement Management Plan Updates, City of Manhattan Beach, CA. Field Technician. NCE updated the City's Pavement . Management Program, including inspection/evaluation of approximately 120 centerline miles of paved streets, review and recommendation of revisions to the current pavement management strategies and costs, as well as the preparation of a final Pavement Management Program report. Pavement Condition Inspection and Maintenance, City of Davis, CA. Field Technician. NCE is providing inventory verification, pavement condition inspections, sidewalk assessments, review and evaluation of maintenance and rehabilitation decision strategies, budgetary analyses, GIS integration and staff training for the University' pavement management program update. Pavement Management Plan Updates, City of EI Centro, CA. Field Technician. NCE developed the City's Pavement Management System, including detailed inspection and evaluation of the City's streets and recommendations for maintenance methodologies and pavement treatment options. i 1 Pavement Condition Inspection and Maintenance, Ada County Highway District, ID. Field Technician. NCE performed field pavement condition CERTIFICATE OF ACHIEVEMENT inspections on all the arterial and collectors (approximately 600 miles), as well n'x`�N"dfythm as approximately 1,000 miles of residential streets. These were walking Meiling Cai McnmMciaf Vv mquinmcmc ni ilw inspections as per the StreetSaver® protocols. NCE updated the StreetSaver® nm sueet5avu a:�« c�w�a� r�� database with the distress data collected, calculated the pavement condition index and provided training on the StreetSaver® program, as well as a discussion of maintenance and rehabilitation treatments for County staff. Street Saver A 1*4 CE Appendix A — Resumes City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Mr. Franc Escobedo has over 16 years of experience as a PMS technician for NCE. He has performed numerous pavement condition surveys throughout California and has collected distress data for various PMS, including StreetSaver®, MicroPAVERTM, and Cartegraph systems. He has collected data for the Cities of Agoura Hills, Commerce, Cudahy, San Dimas, Torrance, and West Covina, and the Counties of Orange, Ventura, and San Diego. Mr. Escobedo assists with the training of agency staff. He performs activities relating to pavement data collection using hardcopy forms or tablets. As part of the QC process, he performs cross-checks of data in the PMS database and regularly performs QC checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up to date. During this process, he generates detailed reports, which are necessaryto perform his cross-checks of the collected data. His field experience and expertise are an added benefit to agencies during field training. He has performed condition inspections on over 6,000 centerline miles of roads and streets. Representative Projects Pavement Management Inspections, Various Locations. Senior Field Technician. Projects included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or semi -automated inspections. Clients included: 41. Ada County, Idaho V. Humboldt County 4111 San Gabriel 44. Agoura Hills 44. Inyo County 44: San Ramon 41 Anaheim 4N Laguna Niguel 40 Santa Cruz County 411 Antioch 4N La Habra S Santa Maria 41. Bakersfield 44' Lake County 40. Santa Monica 41111 Bell 41 Lake Forest 41 Seal Beach 411111 Buena Park 0 Lemon Grove 41 Siskiyou County 40 Burbank 41 Manhattan Beach V South Lake Tahoe 40 Camarillo 4H Marin County 41. Stanislaus County 46 Chula Vista 44. Martinez 41 Stanton 4D Commerce 40 Mendocino County 411 Thousand Oaks 48 Corona 4.' Milpitas ' Torrance 41 Cudahy 40 Mission Viejo Tulare 44' Dana Point Q Mono County 41 Tuolumne County 40 Davis 0 Mountain View 41 Tustin 41 EI Centro : Newark 41 Umpqua National Forest 4 EI Cerrito 41 Newport Beach.' Vallejo 491 Elk Grove 44. Orange County 44. Ventura County 48 Encinitas 441 Palm Springs 4P. Vernon 4$2 Fairfield 41 Poway 44. Vista 40 Fremont 4 Redwood City 41. Walnut Creek V. Fullerton 44.. San Clemente 401 West Covina 49 Hayward 41 San Diego County 4: West Sacramento 41 Hillsborough 410. San Dimas Education Computer Operations Program Computer Learning Center, Los Angeles, CA, 1983-84 Network Engineering & Administrative Program Computer Learning Center, Anaheim, CA, 1997 Certified Network Administration Computer Learning Center, Anaheim, CA 1997 Registrations/Certifications OCTA Prequalified Inspector through June 30, 2021 MTC StreetSaver® Rater Certification Program Years of Experience 16 years CERTIFICATE OF ACHIEVEMENT "i% 6.—fify th. Francisco Escobedo �044eaaw .at MTC Sufti$sre R&WCemrW*-m tem. .w a�ac w w aserv. :eoovmbu mrx.mmawwY MW;'siAXEaN1kdA4 CwWka r NwW 3bf 30 MO xaatrw, au l,;.W. SYrert Savrf V'1NCE Appendix A — Resumes City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Jake Rajnowski — Senior Field Technician Mr. lake Rajnowski joined NCE in 2016 as a pavement management technician and since then, has gained in-depth knowledge and expertise in collecting distress data and coring samples for pavement management systems. His current experience includes collecting pavement distress data for the Counties of Sonoma and Lake. Jake is certified by the Metropolitan Transportation Commission (MTC) to perform pavement distress inspections; the certification testing involves passing a rigorous field test. Apart from conducting field inspections, Jake performs all functions related to data collection and is an active participant in the QC process, including crosschecks of data in the PMS database, quality control checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up to date. During this process, detailed reports are generated to perform crosschecks of the data collected. Additionally, Jake has completed the OCTA MicroPAVERTM 'Distress Identification' course for Asphalt Concrete and Portland Cement Pavements. Also, since 2016 he has performed condition surveys at San Francisco. Representative Projects Pavement Management Inspections, Various Locations. Senior Field Technician. Projects included various forms of surveys for pavement distress data collection, this may have included walking, windshield, and/or semi -automated. His clients include the following cities and counties: 44. Buena Park 41 Laguna Niguel 43 Placer County 44. Burbank 48 Lake County 4101 Pleasant Hill 41 Coalinga 40 Lincoln 4.0 Redondo Beach 41 Diamond Bar 48 Moreno Valley 41 San Francisco 49 Half Moon Bay 4N Mission Viejo V Santa Ana 41 Humboldt County 41 Orange County 41 San Gabriel 4:' Kingsburg 41 Orange Cove 4.0 Sonoma County Education Sterling High School, Sterling, IL, 2003 Registrations/Certifications OCTA Pavement Inspector Prequalification MTC StreetSaver® Rater Certification Program Years of Experience 3 years Stockton Thousand Oaks Trinity County Ventura Walnut Creek Yolo County CERTIFICATE OF ACHIEVEMENT This win—ify Owl Jake Rajnowski has -"feted the mquiMMet M the %i7CS.—&S RA. CcM'(aAi ii�Rg lum r� Ar awa.ix YvaMtrnT"� rvWita xaz+atn eaecF M f e M[. m+iNa! 46T4 tKltt tlr:ir«�ir ssNd n+pJu. fi ]l21 YnY st ItlM 5treet5aver Appendix A — Resumes City of Baldwin Park Pavement Management System (PMS) Update January 29, 2020 Mr. Ken Huisman brings more than 27 years of experience in the pavement and infrastructure management consulting industry. Over the course of Mr. Huisman's career, he has provided many aspects of infrastructure management to government agencies across North America. During this time, Mr. Huisman has supervised the creation of large and complex public pavement infrastructure and GIS databases for many municipal, state, and federal projects. Over the course of Mr. Huisman's career, he has developed an extensive portfolio in providing PMS services and is proficient with most off the shelf pavement management Years of Experience programs in the marketplace. Mr. Huisman is routinely consulted by various agencies to 27 years provide helpful solutions that are applied throughout the entire life cycle of public ,joined markergeospatial, infrastructure management. Mr. Huisman is a graduate of the School of Engineering at LLC Georgian College in Canada. He spent 17+ years of his career with Stantec Consulting working 2007 his way up to Senior Associate before founding Mission Geographic in 2007, now known as marker geospatial, a firm dedicated to providing public works users and decision makers with a variety of innovative and useful infrastructure asset management tools. In summary, Mr. Huisman's experience with various operation management software technologies together with data collection and GIS mapping services—such as infrastructure asset inventories, condition assessments, GIS field infrastructure mapping, and 3D reality capture using LiDAR, has made him a great resource for all the clients that he works with. Representative Projects Career Accolades: 41 Participate in the FHWA on the Long-term Pavement Performance program V. Served and helped over 220+ local government public works agencies 41 Aided ten (10) state and provincial governments on pavement management projects 41111 Involved with some of the earlier high-speed pavement profiling equipment provided in the industry 41. Led the Jefferson Parish, Louisiana Public Works department to a confirmed settlement of $100,000,000 with FEMA over funding of repairs for roads flooded during Hurricane Katrina. Mr. Huisman has provided valued service to many government agencies throughout North America including: Cities and Counties: 41 Anaheim, CA 0 Kansas City, KS 41 Topeka, CA 411 Oakland, MI (County) Auburn, WA 41 Milwaukee, WI 41 Toronto, CAN 411111 Onondaga, NY (County) Augusta, GA 419 Monterey County and 42 Vancouver, CAN 41 Orange, CA (County) 0 Austin, TX TAMC, CA 4111 Adams, CO (County) 40 Rio Blanco, CO 41 Bend, OR 48 Napa, CA 48 Clackamas, OR (County) 411111 Beverly Hills, CA 48 Newport Beach, CA (County) 41 San Diego, CA (County) 40 Calgary, CAN 41 Norfolk, VA 4111 Clark, NV (County) 4N Santa Cruz, CA (County) Cheyenne, WY 41 Ottawa, CAN 41 Columbia, GA (County) 41 Siskiyou County LTC 41 Colorado Springs, CO M Pekin, IL 4' Honolulu, HI (County) 48 Weld, CO (County) Detroit, MI 4N Phoenix, AZ 4111 Los Angeles, CA Fresno COG, CA ' Pittsburg, PA (County) 40 Fort Lauderdale, FL Sacramento, CA 4: Maricopa, AZ (County) 43 Fort Worth, TX Salem, OR 40 Honolulu, HI " San Diego, VA States and Provinces: 40 Arizona DOT New Jersey DOT 41 MTO, CAN 41 MHI, CAN 41 California DOT 41 New York DOT 41 Oregon DOT 40 Tennessee DOT (Caltrans) r:NCE: Appendix A – Resumes APPENDIX B I. r 0 NCE nr IN avement Mana Fountain Valley, CA 17050 Bushard St. Suite 200 Fountain Valley, CA 92708 City of Commerce Quality Control Plan The contents of this report is the confidential property of Nichols Consulting Engineers, Chtd. (NCE) and should not be copied, modified, retransmitted, or used for any purpose except with NCE's written authorization. City of Commerce Quality Control Plan Table of Contents 1.0 INTRODUCTION............................................................................................1 1.1 Objectives.............................................................................................. 1 1.2 Structure................................................................................................1 2.0 QUALITY CONTROL PLAN..............................................................................2 2.1 Condition Survey Procedure...................................................................... 2 2.2 Accuracy Required For Data Collection........................................................ 3 2.3 Inspectors Qualification and Experience...................................................... 4 3.0 SAFETY PROCEDURE..................................................................................... 5 Appendix A. Resumes of Inspectors Engineering n ironmen a Services City of Commerce Quality Control Plan When performing data collection in any field, the need for quality control is paramount. This need for quality data is essential for accurate planning, analysis and design. NCE's "Quality Assurance Management Plan" (CAMP), which was last revised in March 2009, affirms that: "NCE is dedicated to achieving technical and management excellence and to delivering professional engineering and environmental services that meet or exceed our clients' needs. NCE's Quality Assurance (QA) Program is designed to achieve these goals. This QA Management Plan (QAMP) describes NCE's QA Program, which is based on four principles: client satisfaction, employee participation, problem prevention, and continuous quality improvements." NCE's QAMP establishes minimum quality standards for performance and procedures for assuring that our clients receive quality service. It requires the participation of employees at every level. It encourages Project Managers and technical staff to take pride in their work and responsibility for ensuring that the work is done correctly the first time. The program is designed to reduce the incidence of problems related to quality and results in implementation, where necessary, of corrective actions and modification of work procedures to minimize the incidence of future problems. NCE has also prepared detailed and specific Quality Control Plans for projects, and the most notable example is for the Lone Term Pavement Performance (LTPP) — Western Regional Support Contract for the Federal Highway Administration. This is a 150 page document that covers data collection on highways, including deflection, profile, pavement distresses, traffic, maintenance and rehabilitation history, materials testing and sampling as well as a document control. 1.1 Objectives This document constitutes a formal Quality Control Plan (QCP) for the City of Commerce. Specifically, it is intended for the 2019 Pavement Management Program Update project. The focus is on data collection issues. 1.2 Structure The following components are addressed in this QC Plan: • Condition survey procedures used • Accuracy required for data collection • Inspector qualifications and experience • Safety 11 Page Engineering Environmental Services City of Commerce Quality Control Plan 2.1 Condition Survey Procedure The governing documents in performing condition surveys are: "PAVER" Pavement Distress Identification Manual for Asphalt Surfaced Roads and Parking Lots", US Army Corps of Engineers ERDC-CERL June 2009. "PAVER" Pavement Distress Identification Manual for Concrete Surfaced Roads and Parking Lots", US Army Corps of Engineers ERDC-CERL June 2009. Any exceptions to the above procedures are discussed with the agency before any surveys are performed. These are usually related to distresses or situations that are not covered in the manuals. Examples include slippage cracks, roller check marks or edge cracking on streets with no curbs and gutters. Others include the use of seals or open -graded asphalt concrete mixes. Any modifications must be documented and submitted to the City for approval. All surveys are performed as walking surveys, and a minimum 10% sampling rate is utilized. Field crews are typically composed of a one-person crew on residential streets and some collectors, and up to two -person crews for major arterials, depending on traffic volumes and speeds. The safety of field personnel is paramount in all instances. The sample unit selected must be representative of the entire pavement section. This assumes that the section is homogeneous; if it is not homogeneous, then the section must be split according to the criteria agreed upon by the agency. Typically, the criteria used are: • Pavement condition • Construction age, if known • Maintenance history, if known • Traffic volumes (or functional classification as a surrogate) • Surface types e.g. asphalt concrete or Portland cement concrete • Geometric elements e.g. widths Any modifications to the section inventory data will be documented and provided to the City. Typical sample unit dimensions are 100 ft long by the width of the street. Since the maximum size of a sample unit allowed under StreetSaver is 4000 sf, streets that are wider than 40 feet wide will have shorter lengths (generally 50 feet) or if they are divided by a raised median, separate sample units taken in each direction. Any pavement areas that are not representative of the section will be noted and surveyed as a special sample unit. 21 Page Engineering Environmental Services City of Commerce Quality Control Plan The accuracy required for data collection has two components, both of which are further described in the following paragraphs. • Re -inspections • PCI comparisons with past surveys 2.2.1 Random and Systematic Re -inspection A minimum of 5% of the total sample units will be re -inspected and this 5% will be selected based on both a random and a systematic basis. All re -inspections are made by an engineer or inspector other than the original inspector. Random Re -inspections Random re -inspections will include a representative selection across the following categories: • Functional classes i.e. arterials, collectors, locals; • Surface types e.g. asphalt concrete or Portland cement concrete; • Pavement conditions e.g. good, fair, poor; • Inspectors; • Geographical areas, if applicable. Systematic Re -inspections For systematic re -inspections, this could be due to noticed trends such as specific treatment types (e.g. open -graded mixes), a specific inspector or geographical area. In such cases, more than 5% will be re -inspected. Acceptability Criteria At the time of re -inspection, the actual distresses will be re -inspected and verified, and any corrections made, if necessary. The following acceptance criteria shall be applied to the re- inspection as required by the Metropolitan Transportation Commission (MTC): 1) At least 50 percent of the PCI values for the re -inspected sections must be within +/- 5 PCI points of the original inspection PCI values. 2) No more than 12 percent of the PCI values for the re -inspected sections can be greater than +/- 15 PCI points of the original inspection PCI values If the above acceptance criteria are not met then an additional 5% will be re -inspected. This will continue until the re -inspected sections meet the acceptability criteria. 31 Page City of Commerce Quality Control Plan As another level of quality control, the new PCIS are compared with the previous PCI. If they differ by more than ±1S PCI points, these sections are automatically flagged for further investigation. If PCI is +15 points: The section is investigated to see if a maintenance and rehabilitation event has occurred since the last survey, but which has not been recorded. This can only be resolved with feedback from the agency. Typically, it may include activities such as: • Crack sealing activities — changes medium or high severity cracking to low severity • Patching activities - alligator cracking that has been removed and patched, so that the resultant PCI is increased. • Surface seals • Overlays If PCI is-15points The section is checked to see if the average deterioration rate (usually 3 to 4 points per year) is exceeded. If the drop in PCI is within the range of what is acceptable, no further action is required. If the drop is more than the acceptable range, a re -inspection will be performed. The default performance curves in the StreetSaver program are the basis for what is acceptable. 2.3 Inspectors Qualification and Experience All NCE's inspectors are required to attend formal training on condition distress surveys. For example, any of NCE's inspectors working on the LTPP project are required to attend a week- long training workshop every year to maintain their certifications. The Regional Transportation Commission (RTC) of Washoe County requires inspectors to be calibrated prior to performing any work using the ASTM D6433 protocols (also known as the MicroPAVER surveys). Similarly, in agencies that use the MTC StreetSaver system, NCE's inspectors attend the distress training conducted by MTC. After the formal training, they work with an experienced inspector before they are allowed to work on their own. Within the first month of working on their own, up to 20% of their work is checked weekly. Any necessary corrections are made immediately. Finally, NCE conducts a one -day training and calibration workshop for all NCE staff involved with data collection. This is conducted once a year. Resumes of NCE's technicians utilized on this project are included in Appendix A. 4 1 P a g e City of Commerce Quality Control Plan NCE administers a health and safety program in compliance with the Nevada Occupational Safety and Health act (Section 618.383) and Cal OSHA Title VIII, Section 3203. The program is documented in NCE's Workplace Safety Program Manual. Generally, the safety procedures include: • Inspectors to wear a safety vest at all times; • Flashing beacon on all vehicles utilized for surveys; and • Stopped vehicles to be parked at locations away from moving traffic e.g. nearby parking, shoulders etc. On streets where there is a high volume of traffic or high speeds, additional measures may be necessary, such as: • Surveys to occur during off-peak periods or on weekends; • Additional inspector to watch out for traffic; and • Traffic flaggers in extreme cases. In extreme cases where it is not possible to walk on the pavement surface, surveys will be performed from sidewalks or raised medians. However, this is extremely rare for city or county roads/streets; this is most often encountered on state highways, and lane closures are the most likely option at this point. 5 1 P a g e Engineering & Environmental Services APPENDIX A RESUMES OF FIELD INSPECTORS Engineering& Environmental Services 'MI a i #mill C itii ti . Gonfid .. Franc Escobedo Engineering Field Technician Mr. Franc Escobedo has over 15 years of experience as a pavement management technician for NCE. He has performed numerous pavement condition inspections throughout California, Idaho, and Washington. His experience includes distress collection across various Pavement Management Systems including the Metropolitan Transportation Commission StreetSaver, PAVER, Cartegraph, and Hansen systems. Additionally, Mr. Escobedo has completed both the OCTA PAVER and MTC "Distress Identification" courses for both Asphalt Concrete and Portland Cement Pavements and now assists with the training of agency staff on both courses. Mr. Escobedo performs all activities relating to pavement data collection using hardcopy forms or tablets. As part of the quality control process, he performs cross-checks of data in the PMS database. He also regularly performs quality control checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up-to- date. During this process, he also generates detailed reports, which are necessary to perform his cross-checks of the collected data. His field experience and expertise are added benefits to agencies during field training. Listed below are a collection of agencies for which Mr. Escobedo has performed condition inspections - they total over 6,000 centerline miles of roads and streets. Representative Projects Education Computer Operations Program Computer Learning Center, Los Angeles, CA 1983-84 Pavement Management Network Engineering & Administrative Pavement Management Inspections I Engineering Field Technician Program V. Ada County, Idaho 40 Hayward 41 San Diego County Computer Learning Center, Anaheim, CA, 41 Agoura Hills 41 Hillsborough V. San Dimas 1997 Certified Network Administration 41 Anaheim Humboldt County 4102 San Ramon Computer Learning Center, Anaheim, CA 40 Antioch V Inyo County #. Santa Cruz County 1997 4.0 Bakersfield 40 La Habra . Santa Maria O. Bell 411 Lake County V. Seal Beach 4.0 Buena Park 40 Lake Forest 400 Siskiyou County U. Camarillo 42 Lemon Grove 0 South lake Tahoe Registrations and Certifications 44. Chula Vista O. Marin County 4P. Stanislaus County OCTA PAVER Certification 2016 ." Commerce 41 Martinez ' Stanton Of Corona 4. Mendocino County . Thousand Oaks MTS StreetSaver.atE;t"ertlfication Prograrn,(expires 5epteinber 20`19) V.44. Cudahy Milpitas . Torrance Dana Point 40 Mission Viejo 42 Tulare 44. Davis 4'. Mono County U Tuolumne County Joined NCE 4- EI Centro 41. Mountain View 41 Tustin 2004 M. EI Cerrito 40 Newark Vallejo 41 Elk Grove 44. Orange County '. Vernon 4. Encinitas V. Palm Springs �: Vista Total Years of Experience 15 41 Fairfield 40 Redwood City 41 Walnut Creek i". Fremont 41 San Clemente . West Covina` Vii. Fullerton 41 West Sacramento Projects included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or semi -automated. - Engineering & fi i men Services ww i�� raj commitas Jacob Rajnowski Field Technician Mr. Rajnowski joined NCE in 2016 as a as a pavement management technician and is experienced in collecting distress data and coring samples for pavement management systems. He is currently collecting pavement distress data for the Counties of Sonoma and Lake. He is certified by the Metropolitan Transportation Commission's (MTC) to perform pavement distress inspections; the certification testing involves passing a rigorous field test. Apart from conducting field inspections, Mr. Rajnowski performs all functions related to data collection and is an active participant in the QC process, including crosschecks of data in the PMS database, quality control checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up to date. During this process, detailed reports are generated to perform crosschecks of the data collected. Additionally, Mr. Rajnowski has completed the OCTA PAVER TM 'Distress Identification' course for Asphalt Concrete and Portland Cement Pavements. He has performed condition surveys at San Francisco since 2016. Representative Projects Pavement Management Pavement Management System Updates I Field Technician Various Cities and Counties, CA Projects included various forms of surveys for pavement distress data collection, this may have included walking, windshield, and/or semi - automated. 41 Ada County, ID V. Buena Park V. Half Moon Bay 44. Humboldt County Lake County Lincoln Martinez 4''! Mission Viejo Moreno Valley ".' Placer County 4y Pleasant Hill 41 San Francisco Sonoma County 44. Stockton 41'. Trinity County 4:: Ventura County «: Walnut Creek ! Yolo County Engineering nvironmen( Services Education Sterling High School, Sterling, IL, 2003 Joined NCE 2016 Registrations and Certifications OCTA PAVER Certification 2017 MTC Certification 2016 Total: Years of Experience 2 years www. ncenet. com r -I T 01 54 LAO C Sample MTC Cover & Chapter One (1) ;;'NCE4 gook I: Essential Skills T Metropoill litan Transportation Commission ,55-4 Saver' . ....... ....... Chapter 1 StreetSaver° Overview Chapter 1 Explains: • Why you need a PMP How to define your network • How to organize pavement inspections • How StreetSaver® performs budget analyses CAM Workbook I — Essential Skills Page 1 StreetSaver° Overview WHY DO I NEED A PAVEMENT MANAGEMENT PROGRAM? All roads deteriorate over time due to traffic and environmental effects. Consequently, cities and counties often have many streets and roads in need of repair and there is usually insufficient funding to perform all needed repairs. A pavement management program (PMP) is a systematic process for managing streets and roads, which focuses on maintaining pavements that are already in good condition and improving pavements that are in poor condition. Pavement management practices are based on the concept of finding a cost-effective combination of treatments to apply at a given time to increase the level of service. A pavement management decision support tool is software designed to help engineers, road superintendents, public works directors, and road commissioners make cost-effective decisions concerning the maintenance and rehabilitation of pavements. PMPs help answer questions such as the following: • What does my road network consist of? • What is the condition of my road network? • What repairs should I perform on which streets and when should I perform them? • How much money will I need to perform those repairs? • If I don't have enough money, how can I prioritize streets for repairs? In this workbook, we will use the Metropolitan Transportation Commission's (MTC) StreetSaver® program, a pavement management system, to help us answer the first two questions. Workbook II will answer the remaining questions. This chapter describes the theory behind StreetSaver® processes and calculations as outlined in Figure 1. CT Workbook I — Essential Skills Page 2 Network Definition Inventory: - Street Names - Limits - Lengths - Widths - Functional Class Pavement Inspection Survey_ Distresses.... Inspection PCI Calculations tt t� MV Dvsu 2s 0 Maintenance Strategies/ Decision Trees I Slurry Seal Arterial 11 Chip Seal III Thin OL IV Thick OL V Reconstruct Budget Needs Analysis Unlimited Budget Performance Curves 00 pa I^ _� Budget Scenarios Analyses Examples: Existing Funding - Maintain Current PCI Increase PCI to Target - Best Management Practices GIS ;Mapping - Link shapetiles to StreetSaver sections - Display section and scenario features graphically StreetSaver° Overview { Inventory Reports Inspection Reports Condition Reports - Network PCI - Section PCI Budget Need Reports - Projected PCI - Cost Summary Budget Scenarios Reports - Projected Condition - Cost Summary - Deferred Maintenance - Remaining Service Life - Sections Selected Treatment Figure 1. StreetSaver® Process Flowchart CPA Workbook I — Essential Skills Page 3 StreetSaver° Overview NETWORK DEFINITION Before we can enter information into StreetSaver®, your agency's road network must be 1) defined and 2) sectionalized. Most cities and counties define their networks to include all roads, streets, alleys, parking lots, and other pavements. Private roads and parking lots are usually excluded. Because a single street may have different pavement structures, traffic levels, and construction dates along its length, it should be split into management sections. A management section is as a portion of a street, road, or parking lot that has the same construction history, traffic (especially truck traffic), functional classification, and condition along its entire length. Each management section usually performs differently and deteriorates at different rates. Therefore, sectionalization' divides the road network into homogenous sections, which will receive the same maintenance treatment or rehabilitation over the entire length. This practice allows for more efficient management of road networks. Two key fields are used to identify a section in the StreetSaver® database: a street identifier (ST _ID) and a section identifier (SEC -113). Both are alphanumeric fields, with a maximum of 10 characters. For example, Figure 2, shows Lincoln Avenue (LINCON) sectionalized into three sections: 010, 020 and 030. Street ID Section ID LINCON 010 LINCON 020 LINCON 030 etc. Figure 2. Lincoln Avenue Section alization 'MTC Pavement Management Program StreetSaver® User's Guide has more detailed information on this process. CM r Workbook I — Essential Skills Page 4 StreetSaver° Overview PAVEMENT INSPECTION Management sections are further divided into sample units for pavement inspection. Each inspection sample unit is typically 10-15% of the management section's area. For pavement inspection, one or more sample units are selected for inspection. When only one sample unit is inspected, the sample unit should be representative of the condition of the section. When more than one sample unit is inspected, the sample units should be picked randomly. During pavement inspection, the sample units are visually inspected by walking the sample unit, or by standing on the curb/shoulder. Pavement distress types, severities, and quantities are visually determined and estimated according to the MTC Distress Identification Manual2 (4th Edition). Pavement Condition Index Calculation StreetSaver® uses the collected distress information to calculate the Pavement Condition Index (PCI), which describes pavement condition on a scale from 0 to 100. Higher PCI values indicate better pavement condition than lower values. The PCI calculation procedure is detailed in the MTC Distress Identification Manual and further discussed in the MTC StreetSaver® User's Guide3. 2The MTC Distress Identification Manuals for Asphalt, Surface Treated Pavements, and Jointed Portland Cement Concrete Pavements contain detailed information on this process for each pavement type. 3MTC Pavement Management Program StreetSaver® User's Guide has more detailed information on this process. CT Workbook I — Essential Skills Page 5 StreetSaver° Overview BUDGET NEEDS ANALYSIS Using the calculated PCI values along with family performance curves, StreetSaver® then projects the PCI for individual sections, as well as for the network, for a specified analysis period. The analysis period is typically five years but can be as long as 30 years. (The StreetSaver® default analysis period is five years.) Sections are then selected for maintenance and rehabilitation (M&R) during the analysis period when they reach established PCI trigger levels, or breakpoints. PCI Breakpoints The PCI range from 0 to 100 is divided into five categories to trigger various M&R treatments. The default PCI breakpoints and categories are as follows: Condition Category I II III IV V PCI Breakpoint 70:5 PCI 50:s PCI < 70 50:5 PCI < 70 25:S PCI < 50 0 < PCI < 25 Notes (Non -load related distress) (Load related distress) These default PCI breakpoints are stored in StreetSaver® and may be modified by the user. Preventive Maintenance and Rehabilitation The default PCI breakpoint of 70 separates preventive maintenance from rehabilitation. (This value may be modified as desired by the user.) Preventive maintenance is any activity that keeps the pavement condition from deteriorating below a PCI of 70. Rehabilitation is any activity that raises the pavement condition from below to above a PCI of 70. If the PCI is 70 or greater, the section is programmed for preventive maintenance. If the PCI is less than 70, the section is programmed for rehabilitation. Figure 3 shows a graphical representation of the condition categories and PCI breakpoints. CM Workbook I — Essential Skills Page 6 No K1 70 50 25 CONDITION CATEGORY I II III IV V GENERAL MAINTENANCE PHILOSOPHY Crack Seals and Surface Seals 11 Seal Coat III Thin Overlay Thick Overlay Reconstruct StreetSaver° Overview Preventive Maintenance Rehabilitation Figure 3. Condition Categories and Breakpoints For sections requiring preventive maintenance (PCI _> 70), a sequence of treatment assignments is used to determine the treatment schedule for the analysis period. This concept is illustrated in Figure 4. For sections requiring rehabilitation (PCI < 70), the condition category is determined from the current PCI value and rehabilitation or reconstruction is assigned based on the previously discussed PCI breakpoints. Figure 5 shows example PCI breakpoints triggering various types of treatment categories. CWorkbook I — Essential Skills Page 7 StreetSaver° Overview Figure 4. Sequence Assignment of Preventive Maintenance Treatments Original / Treated Pavement Pavement Original i i �( ' i Preventive Pavement . C......................... Good ... c Fair Moderate 0 ........................................ ...........,............ Rehabilitation C..................................... O 'a+ r...................n....... v C Fair E u ........................................ ..,................. Rehabilitation c .................................................. ................. a� Reconstruction 0% 20.0 40% 60% 80% 100% 120% % of Pavement Life > Poor m CL .................................................. ................. Very Poor/Failed 0% 209/6 40% 60006 80% 100% 120% % of Pavement Life Figure 4. Sequence Assignment of Preventive Maintenance Treatments Figure 5. Example Trigger Values Separating Treatment Categories CT Workbook I — Essential Skills Page 8 Original Pavement Good Preventive Maintenance C......................... .............................ughtto ... c Fair Moderate 0 ........................................ ...........,............ Rehabilitation c v E Heavy > CL Poor Rehabilitation CL .................................................. ................. Very Poor/Failed Reconstruction 0% 20.0 40% 60% 80% 100% 120% % of Pavement Life Figure 5. Example Trigger Values Separating Treatment Categories CT Workbook I — Essential Skills Page 8 StreetSaver° Overview Maintenance and Rehabilitation Decision Tree Pavement sections are assigned specific M&R treatments based on condition category, functional classification, and pavement type. (Functional classification and pavement type are used as a surrogates for traffic and structural capacity, respectively.) Each M&R treatment has a user -defined, network -level cost associated with it, which is used to estimate funding needs and budget scenarios. M&R decision trees are commonly used to describe the way M&R treatments and costs are determined for various roads and streets with each factor representing a branch level in the tree. Figure 6 shows an example M&R decision tree for arterial roads with surface type, condition category, maintenance and rehabilitation strategy, and estimated cost as the subsequent branches. MTC StreetSaver'9 Decision Tree (Maintenance Treatments and Costs) FUNCTIONAL I SURFACE I CONDITION I MAINTENANCE REPAIR STRATEGY CLASS I TYPE I TYPE ARTEI AC NCC Seal Cracks $1.00 LF Preventative Maintenance 1,45ingle Chip Seal $4.00 SY Mill & Thick Overlay $20.00SY Double Chip Seal $7.SO SY Thin Overlay $20.00 SY Thick Overlay $25.00 SY Reconstruct Surface $60.00 SY Figure 6. Example Portion of M&R Decision Tree The treatment and cost identified for a given section are generally used for network -level budget planning rather than as actual treatments and costs for specific projects. In reality, some sections will require more, or less, money than estimated. Therefore, for a given section, a project -level analysis should be done to determine the best treatment based on condition, structural capacity, and other factors. CT Workbook I — Essential Skills Page 9 StreetSaver° Overview Budget Needs The StreetSaver® budget needs analysis develops a list of sections needing M&R over the selected analysis period and estimates the funds needed to accomplish the required M&R. This analysis is unrestrained by the available budget and simply identifies M&R needs as if the budget is unlimited. The funding needs for all sections triggering M&R for each year of the analysis period are then summed to determine the annual budget needs. When an agency has a considerable backlog of M&R needs, the first-year budget needs will include the bulk of the sections needing work. From a funding standpoint, this may appear unrealistic; however, the budget needs analysis is only the first step in planning and programming. The information from the budget needs analysis is generally best presented to management as the total five-year budget needs or the average budget needs per year over the five-year period. Few agencies will be able to meet the first-year budget needs as developed by the program. The StreetSaver® budget needs analysis provides information on the condition of the network over the analysis period with and without M&R. Since the budget needs analysis assumes unlimited funds, the resulting pavement condition represents the upper limit that could be reached by the agency. Similarly, the resulting condition if no M&R is performed represents the lower pavement condition limit. CM Workbook I — Essential Skills Page 10 StreetSaver° Overview BUDGET SCENARIOS ANALYSES Once the budget needs analysis is performed, the annual budget needs can be compared to the available budget. If available funds are less than those identified as needed for any of the years in the analysis period, the available funds must be allocated among the management sections. Generally, the goal is to provide the greatest overall return in network condition for the funds expended. StreetSaver® accomplishes this goal by prioritizing projects using a cost-effective ranking process. Project Ranking The longer a pavement section is in good condition, the greater the benefit is to users. This benefit can be approximated by the area under the PCI -time curve, as illustrated in Figure 7, and is called the effectiveness area. The cost-effectiveness ratio is the effectiveness area divided by the annualized costs per unit area. In general, projects with high cost- effectiveness ratios are prioritized, or ranked, over projects with low cost-effectiveness ratios. The cost-effectiveness ratio is then weighted by functional classification such that arterial roads have a greater weight than collector roads, which have a greater weight than residential/local roads. This means that arterial roads are selected for M&R before collectors in the same condition, which are in turn selected for M&R before residential/local roads in the same condition. This cost-effective ranking process selects pavement sections that will provide the greatest service for the least money and treats and repairs them first. CM Workbook I — Essential Skills Page 11 StreetSaver° Overview 100 Original ; Pavement ' �• /Treated Pavement /`. 75 � Effectiveness Area a 50 , •. 25 ............. ....... ....•a.... Very Poor/Failed 0 Pavement Age Figure 7. Illustration of Effectiveness Based on Condition -Time Curve As part of this analysis, StreetSaver® provides a ranked list of candidate pavement sections based on this cost-effectiveness analysis and the calculations used to determine the ranking. It also includes the pavement section's condition both with and without the recommended M&R, the estimated costs, and a listing of sections not recommended for treatment. Finalized Candidate Lists The list of candidate sections, treatments, and estimated costs from the ranking analysis is typically subjected to further analysis and review, by both maintenance and engineering departments, before finalizing the list. Based on these reviews, additional pavement sections may be added to the candidate list, or candidate sections may be moved from one analysis year to another to coordinate proximate sections with similar treatments and capitalize on economy of scale during construction. In addition, other factors not considered by StreetSaver® may have an impact on the final candidate list. For example, the network -level ranking analysis might indicate the rehabilitation of pavement section this this year while major widening of the same section is planned to take place in five years. Therefore, rather than spend money on a major rehabilitation this year, a temporary fix may be proposed. CAM Workbook I — Essential Skills Page 12 StreetSaver° Overview Impact of Available Budget The goal of government agencies is to provide the greatest benefit to the public with the funds available. However, because funds are usually allocated by elected officials who are up for reelection every four years, funds are often used on less expensive, short-term solutions rather than more costly, long-term solutions — even if the long-term solutions are more cost-effective. Persuading a shift from short-term solutions to more long-term, cost- effective solutions often requires considerable justification. One of the best ways to justify this shift is to show the impact of various funding levels and strategies on the health of the network. The health of the pavement network can be shown by projecting the average condition of the network over an analysis period for various levels of funding or strategies, e.g. higher and lower percentages of funds directed at preventive maintenance. Figure 8 shows how a network PCI can be affected by increasing or decreasing the current budget by different percentages. Year Figure 8. Impact of Funding Levels on Network Pavement Condition Many elected officials who allocate funds may not understand if a change in the network pavement condition is significant. Since such decision makers generally think in financial terms, it is often best to describe the current quality of service being provided and discuss how changes in funding will increase or decrease the quality of service over time. Cr Workbook I — Essential Skills Page 13 StreetSaver° Overview For example, Figure 9 demonstrates how the percent of pavements in an unacceptable condition, also known as backlogged, will change over the next five years by increasing or decreasing the current budget by different percentages. The backlog of needs can be considered the number or area of pavements that should have received M&R based on the budget needs analysis but were not funded because of insufficient funds. Figure 9. Impact of Funding Levels on Percent of Sections Backlogged CPA Workbook I — Essential Skills Page 14 40 ........... ..... ................................................................................................... .................. ........... ........... ................ ................... ..... ... ................ .... ............................. ............................. .... ...... .................. ........... ...... ... ........... 35 ....................................... .....................................................................................................................................................................................................................................:................................ ffi .._....... ............. ................ Y30 iJ CO 3 25 .......................................................................................................................... ......................... ;w:........................................ ............................................ 20 .............................:..... ..... ......................................................... ............... ........................... .................................................... ---Current -41—+20% -1D3hs 10 ......... _ .._._.......... ...... 2019 2029 2021 2022 2023 2024 Year Figure 9. Impact of Funding Levels on Percent of Sections Backlogged CPA Workbook I — Essential Skills Page 14 StreetSaver° Overview Similarly, Figure 10 demonstrates how the amount of deferred funding needs is influenced over the next five years by increasing or decreasing the current budget by different percentages. Deferred funding needs are the amount of funds that should have been spent on M&R based on the budget needs analysis but were not available. Figure 10. Impact of Funding Levels on Deferred Funding Needs Figure 11 demonstrates how the amount of stop -gap funding needs are influenced by increasing or decreasing the current budget by different percentages. Stop -gap funding needs represent the funds required to perform additional maintenance generated by deferring M&R as determined in the budget needs analysis. CMWorkbook I — Essential Skills Page 15 70 u •� N 50 Z N c 40 :a ca C N LL o 30 M T 20 CL 0 tA 10 0 StreetSaver° CURRENT 10% +20% 10% Funding Level Overview Figure 11. Impact of Funding Level on Stop -gap Funding Needs CAA Workbook I — Essential Skills Page 16 Collaboration. Commitment. Confidence. www.ncenet.com EXHIBIT B SCHEDULE OF COMPENSATION co C 07 3 C CD fl. Z n m v m C 3 m N N N h N M m .�r 0 LA C 2 Q STAFF REPORT ITEM NO. S TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Work �/ DATE: February 19, 2020 I' SUBJECT: Award of Bid for Project No. CIP20-022 — Maine Avenue Complete Street Improvements, Phase 1B SUMMARY This item will approve the award of contract for City Project No. CIP 20-022 — Maine Avenue Complete Street Improvements, Phase 1 B. This project is the second phase of the City's first "Complete Streets" project along Maine Avenue between Olive Street to Arrow Highway. The project consists of construction of sidewalk extensions, bulb -outs, ADA curb ramps, landscaped rain gardens, catch basin relocations, installation of Class II Bike Lanes, roadway resurfacing, street landscape and smart irrigation systems. RECOMMENDATION It is Staffs recommendation that the City Council: 1 Approve and award the contract to Gentry Brothers, Inc. of Irwindale, CA in the amount of $1,715,418.60; and 2. Authorize the Director of Public Works to approve Request for Services to Infrastructure Engineers (IE) in the amount of $180,843 for construction management, inspection, fund administration and material testing; and 3. Authorize the Mayor and City Clerk to execute the contract with Gentry Brothers, Inc. for Maine Avenue Complete Street Improvements, Phase 1 B project. FISCAL IMPACT There is no impact to the General Fund. The following table lists the funds approved for the project which are listed in FY 2019-20 Capital Improvement Program (CIP) Budget as Project # CIP20-022. BACKGROUND The City of Baldwin Park solidified its commitment to the Complete Streets philosophy through the adoption of a comprehensive Complete Streets Policy in August of 2011, the creation of the Manual for Living Streets Design in May 2012 and the adoption of a resolution establishing a Green Streets Policy in December 2013. The Complete Streets Policy came about from significant community involvement going back to the Walk Baldwin Park Walkability Audit and Assessment in 2006, followed by the Summer Community Workshops in 2009, the Local Government Commission 5 -Day Design Fair in 2010 and the Complete Streets Community Meeting in late 2010. Throughout this period the City worked closely with its community partners including the Baldwin Park Resident Advisory Council, the People on the Move Collaborate, California Center for Public Health Advocacy and the Healthy Teens on the Move group. Through the collaborative efforts of the City and its community partners Maine Avenue between Los Angeles Street and Arrow Highway was identified as a priority location that would benefit greatly by the implementation of the Complete Streets Policy, Living Streets Manual and Green Streets resolution. The City received its first grant for improvements along Maine Avenue and in line with the Complete Streets Policy in October 2011. The Grant was in the amount of $1,000,000 and included pedestrian and bicycle safety improvements through the Federal Safe Routes to School (SRTS) Program. In August 2014, the City was awarded another Grant in the amount of $2,201,000 through the Active Transportation Program (ATP), Cycle 1 for additional Complete Street improvements along the same route as the Federal SRTS Grant. On January 19, 2017, the California Transportation Commission (CTC) approved the allocation of the ATP Grant Funds. This action also set the timeline for completion of the improvements and required that construction commence within six (6) months of CTC approval. Due to the complex and strenuous federal approval process, the City did not obtain Federal construction authorization for the SRTS portion of the project in time to meet the ATP deadline. In an effort to meet this requirement and avoid losing the funds, staff separated the project into two (2) phases — Phases 1 A and 1 B. On January 14, 2018 Phase 1A of the project was noticed for inviting bids. On January 30, 2018, Council awarded a construction contract that included a reduction of scope that was negotiated with the contractor to bring the project within budget. The reduced scope of improvements was moved to Phase 1B. On February 6, 2019, City Council accepted and authorized the filling of a Notice of Completion for Phase 1A. DISCUSSION Plans and specifications for Phase 1 B were completed in October 2019 and on November 6, 2019 the City Council authorized Staff to publish a notice inviting construction bids for the project. Approval of this item will award the construction contract for Phase 1 B. The Project will continue the improvements started in Phase 1A consisting of the installation of ADA compliant improvements (i.e. sidewalks, curb extensions bulb -out and access ramps), installation of dedicated Class II bike lanes, stormwater quality improvements (i.e. rain gardens), street landscape and irrigation improvements and roadway resurfacing. Additionally, the project includes the installation of detectable warning surfaces where needed, pruning tree roots and installing root barriers and installation of bus stop amenities such as bus shelters and trash cans. Related and appurtenant work includes construction surveying, adjusting of sewer and storm drain maintenance and utility covers to finished grade, and traffic control. On December 19, 2019, a total of three (3) bids were received and publicly opened. The following is a summary of confirmed base bids received. The lowest responsive and responsible bid was from Gentry Brothers, Inc. of Irwindale, CA. Staff has checked and verified references and recommends that the City Council move forward with the award of contract in the amount of $1,715,418.60. If awarded, the construction work is estimated to start in early March 2020 and be completed by June 2020. Additionally, the Request of Service by Infrastructure Engineers (IE) for construction engineering and federal contract administration indicated that they understood the City's needs and demonstrated a thorough understanding of the federal project compliance process, as well as, the importance of the project to the City. Infrastructure Engineers has extensive experience working with the City and have completed other construction administrative services contracts with federal funding compliance requirements in the past. ALTERNATIVES 1. The City Council may choose not to award a construction contract, reject all bids and re -bid the project. This action is not recommended as re -bidding the project will delay the work and increase costs. 2. Provide Staff with alternate direction. ENVIRONMENTAL REVIEW On December 18, 2016, the State of California Department of Transportation (Caltrans)Office of Environmental Engineering (OEE), Air Quality Branch (AQB) provided a project- level conformity determination for the Maine Avenue Complete Street Corridor Improvement Phase 1B Project. By Memorandum of Understanding effective June 7, 2007 (renewed April 18, 2019), authority and responsibility for reviewing and approving certain Categorical Exclusion (CE) determinations under the National Environmental Policy Act of 1969, 42 U.S.C. § 4321 et seq. (NEPA), including conformity determinations, was assigned to Caltrans. Based on its review, Caltrans found that the Maine Avenue Complete Street Corridor Improvement Phase 1 B Project conforms to the applicable State Implementation Plan (SIP) in accordance with Section 176(c) of the Federal Clean Air Act and the provisions of 40 CFR Parts 51 and 93, and assigned a Categorical Exclusion determination in accordance with Title 23 USC 326. LEGAL REVIEW None Required ATTACHMENTS 1. Location Map 2. Bid Results Summary Attachment 1 Location Map Attachment 2 Bid Results Summary City of Baldwin Park CIP 20-22, City Project No.15698 Maine Avenue Phase 1 B - Maine Avenue from Olive Street to Arrow Highway 12 JUnclassified Bid Results CY 610 $ 30.00 1 $ 68.00 $ 2 $ 110.00 $ 67,100.00 3 CIP 20-22, City Project No.15698, Maine Avenue 13 Concrete (AC) Pavement SF 187,990 $ 0.30 $ 56,397.00 Phase 113 - Maine Avenue from Olive Street to 0.24 $ 45,117.60 $ 0.23 $ 43,237.70 1.5' Depth) Arrow Highway tfle�tt 82A ,1 14 Overlay C2 -PG 64-16 ITEM NO. Work Description Unit Estimated $ e $ 196,650.00 $ 98.00 $ 167,580.00 15 Provide and Place Crushed TON 250 $ 17.00 Quantity $ - $ 20,000.00 $ 62.00 $ 15,500.00 Miscellaneous Base (CMB) Unit Price Total Unit Price Total Unit Price Total 1 Traffic control LS 1 $ 210,000.00 $ 210,000.00 $ 273,000.00 $ 273,000.00 $ 153,303.30 $ 153,303.30 2 Remove Existing Tree EA 12 $ 200.00 $ 2,400.00 $ 1,000.00 $ 12,000.00 $ 700.00 $ 8,400.00 Remove and Construct 4" 17 JSawcut Concrete Driveway Approach SF 790 $ 4.00 $ 3,160.00 $ 3.00 $ 2,370.00 $ 4.00 3 Thick Concrete Sidewalk SF 11710 $ 7.50 $ 87,825.00 $ 9.00 $ 105,390.00 $ 7.50 $ 87,825.00 2,560 Remove and Construct 6" $ 15,360.00 $ 6.50 $ 16,640.00 1 $ 7M[$ 19,200.00 4 Concrete Driveway Approach SF 5,210 $ 8.00 $ 41,680.00 $ 10.00 $ 52,100.00 $ 11.60 $ 60,436.00 Remove and Construct 5 Concrete Curb Ram EA 16 $ 3,500.00 $ 56,000.00 $ 3,200.00 $ 51,200.00 $ 4,000.00 $ 64,000.00 Remove and Construct 6" 6 Concrete Curb and/or 6" Curb LF 2,720 $ 60.00 $ 163,200.00 $ 47.00 $ 127,840.00 $ 54.00 $ 146,880.00 and 18" Gutter Remove and Construct 7 Concrete Cross Gutter and/or ISpandrel SF 1,980 $ 11.00 $ 21,780.00 $ 15.00 $ 29,700.00 $ 20.60 $ 40,788.00 and Remove Existing 8 ISawcut AC Pavement, Base, and CY 860 $ 30.00 $ 25,800.00 $ 85.00 $ 73,100.00 $ 110.00 $ 94,600.00 Sub rade Provide Traffic Signing, 9 Striping, Markings, Curb LS 1 $ 60,000.00 $ 60,000.00 $ 66,000.00 $ 66,000.00 $ 60,000.00 $ 60,000.00 Painting,and Signs Traffic Signal System Upgrade for the Intersection 10 of Maine Avenue and Olive LS 1 $ 44,078.40 $ 44,078.40 $ 50,000.00 $ 50,000.00 $ 41,000.00 $ 41,000.00 Street (Removable Bid Item) Traffic Signal System Upgrade for the Intersection 11 of Maine Avenue and Arrow LS 1 $ 61,908.00 $ 61,908.00 $ 58,000.00 $ 58,000.00 $ 48,000.00 $ 48,000.00 12 JUnclassified Excavation CY 610 $ 30.00 $ 18,300.00 $ 68.00 $ 41,480.00 $ 110.00 $ 67,100.00 Cold Mill Existing Asphalt 13 Concrete (AC) Pavement SF 187,990 $ 0.30 $ 56,397.00 $ 0.24 $ 45,117.60 $ 0.23 $ 43,237.70 1.5' Depth) Construct 1.5" Thick ARHM 14 Overlay C2 -PG 64-16 TON 1,710 $ 85.00 $ 145,350.00 $ 115.00 $ 196,650.00 $ 98.00 $ 167,580.00 15 Provide and Place Crushed TON 250 $ 17.00 $ 4,250.00 $ 80.00 $ 20,000.00 $ 62.00 $ 15,500.00 Miscellaneous Base (CMB) CCoonn'struct Concrete Curb 16 Rap EA 3 $ 3,000.00 $ 9,000.00 $ 2,800.00 $ 8,400.00 $ 4,000.00 $ 12,000.00 and Remove Existing 17 JSawcut Concrete Driveway Approach SF 790 $ 4.00 $ 3,160.00 $ 3.00 $ 2,370.00 $ 4.00 $ 3,160.00 Construct 4" Thick Concrete 18 Sidewalk SF 2,560 $ 6.00 $ 15,360.00 $ 6.50 $ 16,640.00 1 $ 7M[$ 19,200.00 19--]Landscape Planting LS 1 $ 40,000.00 $ 40,000.00 $ 50,000.00 $ 50,000.00 $ 45.00 $ 45.00 20 Irrigation System Domestic Water LS 1 $ 235,000.00 $ 235,000.00 $ 225,000.00 $ 225,000.00 $ 110,000.00 $ 110,000.00 21 Construct Rain Garden SF 2,090 $ 17.00 $ 35,530.00 $ 65.00 $ 135,850.00 $ 13.00 $ 27,170.00 22 Relocate Fire Hydrant Assembly EA 5 $ 19,500.00 $ 97,500.00 $ 21,000.00 $ 105,000.00 $ 16,000.00 $ 80,000.00 23 Furnish and Install 8" D.I.P. Water Main, Class 350 LF 510 $ 180.00 $ 91,800.00 $ 223.00 $ 113,730.00 $ 250.00 $ 127,500.00 Adjust Existing Storm Drain/ 24 Sewer/Utility Manhole Frames and Covers to EA 14 $ 600.00 $ 8,400.00 $ 900.00 $ 12,600.00 $ 680.00 $ 9,520.00 Finished Grade 25 Provide Construction Survey LS 1 $ 22,000.00 $ 22,000.00 $ 30,000.00 $ 30,000.00 $ 18,000.00 $ 18,000.00 26 Construct 12" Rectangular Drain (Foundry Supplies) LF 660 $ 50.00 $ 33,000.00 $ 62.00 $ 40,920.00 $ 230.00 $ 151,800.00 Install Solar Power Assembly 27 with Push Button, Signs, EA 4 $ 11,740.80 $ 46,963.20 $ 11,000.00 $ 44,000.00 $ 11,500.00 $ 46,000.00 RRFB, and Solar Panel Re-establish Survey 28 Monuments and Centerline LS 1 $ 8,600.00 $ 8,600.00 $ 3,800.00 $ 3,800.00 $ 3,500.00 $ 3,500.00 Ties Standard 180-Day 29 Contractor's Maintenance LS 1 $ 30,137.00 $ 30,137.00 $ 5,000.00 $ 5,000.00 $ 3,500.00 $ 3,500.00 Period Provide Soil and Pavement 30 Testing Services as Directed LS 1 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 by the Engineer — Allowance TOTAL $ 1,715,418.60 $ 2,034,887.60 $ 1,750,045.00 STAFF REPORT ITEM NO. TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works DATE: February 19, 2020 X , rvy SUBJECT: Adopt Resolution No. 2020-004, "Resolution of the City Council of the City of Baldwin Park, California, Authorizing Submittal of a Grant Application and Designating Signature Authority for the VW Zero -Emission Vehicle (ZEV) Investment Commitment Grant for Procurement of Electric -Powered Shuttles for the Dial -A - Ride Transit Program" SUMMARY This report is requesting City Council consideration and adoption of Resolution 2020-004, to submit a grant application for the VW Zero -Emission Vehicle (ZEV) Investment Grant for the purpose of procuring two electric -powered shuttles to replace aging Dial -A -Ride shuttles. The action will also approve administration of the grant and designate the Public Works Director as authorized signatory. RECOMMENDATION Staff recommends that the City Council: 1) Adopt Resolution No. 2020-004 "A Resolution of the City Council of the City of Baldwin Park, California, Authorizing Submittal of a Grant Application and Designating Signature Authority for the VW Zero -Emission Vehicle (ZEV) Investment Commitment Grant for Procurement of Electric -Powered Shuttles for the Dial -A -Ride Transit Program"; and 2) Authorize the Director of Public Works to administer the VW Zero Emission Vehicle Investment Grant. FISCAL IMPACT There is no fiscal impact to the General Fund. The purchase of the EV Shuttles will be covered by the VW Zero -Emission Vehicle (ZEV) Investment Grant. BACKGROUND On January 24, 2016, the United States and the State of California filed a lawsuit against Volkswagen alleging it had manufactured diesel cars sold and operated in the U.S. beginning in 2009 with emission control systems intended to defeat emissions tests. These systems allowed vehicles to emit nitrogen oxide (NOx) pollution at levels that significantly exceeded the amounts allowed under the Clean Air Act. Volkswagen agreed to settle these allegations. The first partial settlement, regarding the installation and use of emissions test defeating devices in 2.0 -liter diesel vehicles, was approved by a federal court in California on October 25, 2016. On December 20, 2016 an agreement was reached in a second partial settlement regarding the installation and use of emissions test defeating devices in 3.0 -liter diesel vehicles. The overall settlement consists of three major parts: 1. Buyback, Lease Termination, Vehicle Modification and Emissions Compliant Recall Program — Volkswagen was required to earmark approximately $11.2 billion ($10.033 billion from the first 2.0 -liter consent decree and $1.2 billion from the second 3.0 -liter consent decree) to buy back affected non-compliant vehicles, terminate leases early, or repair the vehicles by 2019 or 2020 make and model dependent. 2. National Zero -Emission Vehicle (ZEV) Investment Plan — Volkswagen was required to invest $2 billion ($800 million within California and $1.2 billion outside of California) in four 30 -month investment cycles over 10 years in ZEV infrastructure, access, and awareness initiatives. Trust Agreement outlines the settlement which is administered by Volkswagen as a subsidiary named Electrify America, the U.S. EPA and California. For each cycle, project proposals are submitted to Electrify America. 3. Environmental Mitigation Trust — Volkswagen is required to fund an Environmental Mitigation Trust in the amount of $2.925 billion ($2.7 billion from the first 2.0 L consent decree and $225 million from the second 3.0 L consent decree) to be used to offset the lifetime excess air pollution emitted by the Volkswagen vehicles that violated the Clean Air Act. The City will be taking benefit of Part 2 of the settlement under the ZEV Investment Commitment Grant which is administered by the California Air Recourses Board (CARB) DISCUSSION In December 2019 City Staff submitted a grant application as a response to a grants solicitation from the CARB to replace 2 aging Dial -A -Ride shuttle buses. The City has been selected to submit further documentation including a Resolution assigning an agency "Authorized Individual" to submit an application and administer grant funds. There is no requirement for matching funds. Staff has applied to purchase two electric shuttles at a cost of $350,528. The special pricing is made available under a pre procured agreement under CAL -Act which is extended to agencies offering transit services to their residents. The shuttles that are available through Creative Bus Sales and qualify under CAL -Act are the StarCraft Allstar / Phoenix Electric Bus which can transport 12 ambulatory passengers and 2 wheelchair bound passengers. ENVIRONMENTAL CONSIDERATIONS: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. ALTERNATIVES 1. The City Council may choose not to adopt Resolution 2020-004. This is not recommended as there is a need to replace Dial -A -Ride shuttle buses. 2. Provide Staff with alternative direction. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS Resolution# 2020-004 Attachment 1 Resolution #2020-004 RESOLUTION NO. 2020-004 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AUTHORIZING SUBMITTAL OF A GRANT APPLICATION AND DESIGNATING SIGNATURE AUTHORITY FOR THE VW ZERO -EMISSION VEHICLE (ZEV) INVESTMENT COMMITMENT GRANT FOR THE PROCUREMENT OF ELECTRIC -POWERED SHUTTLES FOR THE DIAL -A -RIDE TRANSIT PROGRAM WHEREAS, Several Local, State and Federal programs allow public and non-profit transportation providers to apply for administration, capital, and operation assistance programs or grants; and, WHEREAS, The City of Baldwin Park is enhancing transit mobility and access, easing traffic congestion, promoting sustainability through the initiation of an Electric Bus (E -bus) replacement program and is committed to the long-range goal of protecting the natural environment, increasing sustainability efforts, and improving overall quality of life; and, WHEREAS, the City of Baldwin Park, Director of Public Works is the "Authorized Individual" to make application and administer the Volkswagen Environmental Mitigation Trust Funds and the overall preserve a safe, accessible and healthy transportation and pedestrian friendly environment within the City; and, WHEREAS, a E -bus program would be established to inform the content of future transit operating requirements and program components; and, WHEREAS, the City Council desires to adopt this Resolution to establish a E - bus program, allowing a bus procurement of two buses benefiting City residents; and, NOW THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS: SECTION 1. All of the above statements are true. SECTION 2. The City of Baldwin Park City Council hereby authorizes the Director of Public Works to make application for, to sign required assurances, and to administer the Volkswagen Environmental Mitigation Trust Funds with respect to applications for Local, State and Federal programs, projects or grants, on behalf of the City. SECTION 3. The City Council finds that this action is not a project under the California Environmental Quality Act ("CEQA") because there is no development or physical change that would result from the adoption of this Resolution. SECTION 4. The City may at its discretion develop administrative regulations to implement this E -bus program, which may include joining Cal -ACT to take advantage of the bus procurement process and expedite bus acquisitions. PASSED, APPROVED, AND ADOPTED this 19th day of February 2020. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, JEAN M. AYALA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-004 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 19, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: J EAN M. AYALA CITY CLERK ITEM NO. 10 STAFF RE "'; TO: Honorable Mayor and Members of the City Council �� �'�►`' Swedlow's Distributors (Partitions) 18,001.27 CIP Total Costs FROM: Manuel Carrillo Jr., Director of Recreation & Community Services Shaw Integrated Solutions 19,207.47 EL,f ., r LEIY� DATE: February 19, 2020 $68,382.99 SUBJECT: Accept and Authorize the Filing of a Notice of Completion for �AN�P�' CIP 20-156 & 20-173 - Replacement of Vinyl Floor, Carpet Tiles and Wall Carpet at the Esther Snyder Community Center SUMMARY This report requests City Council consideration to accept the work completed for City Project No. 20- 156 & 20-173 - Replacement of Vinyl Floor, Carpet Tiles and Wall Carpet at the Esther Snyder Community Center, close the contract, and authorize the filling of a Notice of Completion with the Los Angeles County Clerk. RECOMMENDATION Staff recommends that the City Council: 1) Accept the improvements by Shaw Integrated Solutions and authorize recordation of a Notice of Completion; and 2) Authorize the payment of $2,519.09 in retention funds to Shaw Integrated Solutions upon the expiration of the 35 -day notice period. FISCAL IMPACT There is no impact to the general fund. The project is funded using Quimby Act Funds, listed below is the expenditure summary breakdown including the retention as per CIP number. CIP 20-156 Costs Amount Shaw Integrated Solutions 31,174.25 Swedlow's Distributors (Partitions) 18,001.27 CIP Total Costs 49,175.52 CIP 20-173 Costs Shaw Integrated Solutions 19,207.47 CIP Total Costs 19, 207.47 Total Project Costs $68,382.99 BACKGROUND At their City Council Meeting on December 4, 2019, the City executed an agreement with Shaw Integrated Solutions to remove and install vinyl floor, tile carpet and wall carpet at the Esther Snyder Community Center. The project included new commercial grade product. The project has been completed and has been accepted by Staff. ALTERNATIVES The alternative would be to not accept the completion of the improvements. This action is not recommended as it will delay payment of retention funds to Shaw Integrated Solutions. LEGAL REVIEW None is required. ATTACHMENT 1. Notice of Completion Attachment 1 Notice of Completion RECORDING REQUESTED BY: CITY OF BALDWIN PARK WHEN RECORDED MAIL TO: Name CITY OF BALDWIN PARK Address 14403 E. Pacific Avenue Baldwin Park State, Zip CA, 91706 APN: N/A NOTICE IS HEREBY GIVEN THAT: NOTICE OF COMPLETION 1. A certain work of improvement on the property hereinafter described and known as: Project No. 20-156 & 20-173 Replace Vinyl Floor, Tile Carpet and Wall Carpet at the Esther Snyder Community Center for the City of Baldwin Park was ACCEPTED by the City Council on February 19, 2020 2. The FULL NAME of the OWNER is City of Baldwin Park 3. The FULL ADDRESS of the OWNER is 14403 E. Pacific Avenue, Baldwin Park, CA 91706 5. A work of improvement on the property hereinafter described was COMPLETED on December 16, 2019 6. The work of improvement completed is described as follows: Replace Vinyl Floor. Carpet and Wall Carpet 7. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is Shaw Integrated Solutions 8. The street address of said property is Esther Snyder Community Center, 4100 Baldwin Park Blvd., Baldwin Park, CA 91706 The undersigned, being duly sworn Operations Supervisor of the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. By: \NJ Maria M eno Operations Supervisor �h I 1w -u-) I certify (or declare) under penalty of perjury that the foregoing is true and correct. Date Place of Execution Signature STAFF REPORT TO: FROM: ITEM NO. l l Honorable Mayor and Members of the City Council Manuel Carrillo Jr., Director of Recreation & Community Servic DATE: February 19, 2020 11 SUBJECT: Authorization to Advertise the Request for Proposals for 1 Professional Pyrotechnic Services Related to the 4t" of July Fireworks Spectacular SUMMARY The purpose of this report is to seek authorization from the City Council to advertise for Request for Proposals (RFP) for professional pyrotechnic services related to the 4th of July Fireworks Spectacular. RECOMMENDATION Staff recommends that the City Council: 1) Authorize the advertisement of the Request for Proposal (RFP) for professional pyrotechnic services related to the 4th of July Fireworks Spectacular. FISCAL IMPACT The funding source can be determined during the new fiscal year budget at a later date. The proposals shall not exceed $20,000 for Pyrotechnic Services. BACKGROUND The City of Baldwin Park (City) and Baldwin Park Unified School District (District) is partnering to conduct the annual 4th of July Fireworks show as part of its 4th of July Fireworks Spectacular event. The Department of Recreation and Community Services is seeking a professional pyrotechnic company to perform a 4th of July Spectacular Pyrotechnic Show. The proposals will include an 18 - minute custom designed, synchronized and choreographed sky concert. The show will be electronically fired and include musical and narrative scores, a show director and will have a minimum of 2,000 -fired pieces. The proposals will include all the necessary permits, insurances, licensed pyrotechnic, and sand free firing racks. In an attempt to increase the potential vendor pool, phone calls will be made to encourage vendors to participate, as well as letters will be mailed, emailed and faxed to professional pyrotechnic companies. Proposals will be due to the Department of Recreation & Community Services by March 26, 2020. Vendors must meet all the requirements set forth by the City, county, state and federal guidelines. The pyrotechnic show will be conducted at Baldwin Park Unified School District Campus, at Sierra Vista High School Athletic Field. The 4th of July Spectacular event attracts over 6,000 spectators and is viewed as the official summer kick-off in the community. ALTERNATIVES The City Council may elect not to host the event. LEGAL REVIEW The City Attorney has reviewed the Request for Proposal and approved it as to form. ATTACHMENTS Request for Proposals (RFP) Attachment 1 Request for Proposals (RFP) CITY OF BALDWIN PARK 4T" OF JULY SPECTACULAR 2020 REQUEST FOR PROPOSALS (RFP) The City of Baldwin Park (City) and Baldwin Park Unified School District (District) conducts an annual 4t" of July Fireworks show (Show) as part of its 4t" of July Spectacular. The Show is held at the Baldwin Park Unified School District, Sierra Vista High School Campus is used throughout the 4t" of July Spectacular for various other activities and entertainment. The City wishes to enter into a one-year contract for a professional show with at least the following pyrotechnic displays: The show must be at least approximately 18 minutes in length without breaks with appropriate patriotic music accompaniment. The contractor will not be responsible for the sound system although must provide the audible portion of the show. FIREWORKS SPECIFICATIONS: Base Bid 1. Duration of display - 18 -minute minimum. 2. Show will have a minimum of 2,000 -fired pieces. 3. Fireworks Bid not to exceed $20,000. 4. Fireworks ignition — electronic. 5. $5,000,000 single limit liability insurance naming the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers additional insured. 6. Maximum shell size: 3". 7. Sand free firing racks. 8. No ground set pieces. 9. Music and voice narration CD provided. 10. Fall out zone to comply with National Fire Protection Association Code 1123, Los Angeles County Fire Department and any other government agencies. DELIVERABLES: Base Bid 1. Vendor and fireworks must arrive no later than 9:00 am, July 4, 2020 at Sierra Vista High School, 3600 Frazier Street, Baldwin Park, CA 91706. Fireworks show to start at 9:00 pm sharp. 2. Vendor must provide all safety equipment for themselves and their crew. (Ear plugs, hard hats, eye protection, gloves, long sleeve protective clothing, etc.). 3. Vendor must provide all supplies needed for set-up and show which include but are not limited to: hammers, racks, fuses, fire extinguishers, and anything needed to provide a successful show. PERMITS: 1. Vendor MUST obtain any and all permits or licenses required by law. Cost must be included in bid. 2. Vendor must obtain a business license permit from the City of Baldwin Park. The business license permit can be purchased at: City of Baldwin Park City Hall — 2nd Floor 14403 E. Pacific Avenue Baldwin Park, CA 91706 Business Hours — Monday - Thursday 7:30 am to 6:00 pm Phone- (626) 960-4011 Extension, 214 3. Vendor MUST abide by all rules and regulations imposed by law including National Fire Protection Association Code 1123 and California Code of Regulations, Title 19, Chapter 6 and the California Health & Safety Code 12500-12726. Please note the vendor will be responsible for all permit fees required by Los Angeles County Fire Department and any other Government Agencies. The City is to be informed of any additional fees. MEETINGS: 1. PRIOR to award of contact, a representative must meet with City for a site inspection. 2. Meet with the City a minimum of two times prior to the event. Pyrotechnic shooter must be present to review site with City representatives one of these times. INSURANCE: 1. Provide insurance from a company authorized to do business in the State of California. 2. Must agree to hold harmless, indemnify and defend the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, and each of their officers, agents, employees and volunteers and as additionally insured. 3. Vendor shall obtain at its sole cost and file with the City of Baldwin Park, City Clerk's Office, a policy or policies of insurance or a certificate of insurance and Vendor must obtain a business license permit from the City of Baldwin Park: a. Naming the City of Baldwin Park, Baldwin Park Unified School District, Sierra Vista High School, Los Angeles County Fire Department, its officers, agents, employees and volunteers and as additionally insured. b. Provide that said policy or policies shall contain a clear cancellation and/or reschedule provision, as to the City's options in case of inclement weather or severe wind. C. Each policy of insurance must be issued by an insurance company, which is authorized to do business in the State of California. d. Insurance with the following limits. (1) Workers Compensation: Before beginning work, vendor shall supply proof of full workers compensation insurance for all persons to be employed directly in carrying out the work as specified in accordance with the laws of the State of California. (2) Comprehensive General Liability: (Bodily Injury and Property Damage) which shall include limits of at least $5 million single limit. PAYMENT: 50% to be due June 12, 2020 and balance due on July 10, 2020. PROPOSALS: Proposals must be submitted as follows: 1. Description of the proposed show indicating size and type of devise planned. 2. Contractor qualifications including required licenses (and expiration date) and references of other local municipalities served (minimum of three). 3. Proposed staffing with descriptions of experience and qualifications with Name and Contact numbers. 4. Proof of insurance or insurability. 5. Assurances that the proposal will comply with each of the requirements. 6. Quote for year, if the City chooses to extend the contract for one year. 7. Assurances as to quality of show and customer satisfaction. Please submit (2) two copies of your proposals by Thursday, March 19, 2020 at 10:00 am to: City of Baldwin Park Department of Recreation & Community Services 4100 Baldwin Park Blvd. Baldwin Park, CA 91706 Attention: Manuel Carrillo Jr. Proposals will be opened in public at the above address on Thursday, March 19, 2020 at 10:00 am. Proposals will be evaluated first on compliance with the requirements established in this request for proposal, safety record, training, and price. The City of Baldwin Park reserves the right to reject any and all bids for any reason. Any questions regarding this request for proposals, please contact Manuel Carrillo Jr., Director of Recreation & Community Services, at (626) 813-5245, Ext. 314 or electronically at Mcarrillo()-baldwi npark. com. STAF ITEM NO. 12. IV o � TO: Honorable Mayor and Members of the City Council �j p FROM: Manuel Carrillo Jr., Director of Recreation & Community Services o) 4'7c y� DATE: February 19, 2020 nA gP,ry' SUBJECT: Award an Agreement to Cintas Corporation No. 2 for Citywide Automated External Defibrillator Service SUMMARY This report requests City Council consideration to award an Agreement to Cintas Corporation No. 2 for citywide automated external defibrillator (AED) Service. RECOMMENDATION Staff recommends that the City Council: 1) Award an Agreement to Cintas Corporation No. 2; and 2) Authorize Chief Executive Officer to execute Agreement. FISCAL IMPACT Approved in FY 19/20 Budget includes a line item allocation of $13,272 for citywide AED's. The proposed Agreement is a 36 month term for a total of fourteen (14) units at $82.00 a month per unit. The annual cost of the agreement is $13,776; over the term of the agreement the total cost is $41,328. Since the proposed agreement is for remainder five (5) months of the fiscal year, there will be a cost savings of $7,532. There is no impact to the general fund at this time. BACKGROUND The city has an inventory of fourteen (14) Reviver AED's throughout various city facilities purchased approximately eight (8) years ago. Currently the city does not have a service contract for the existing AED's, thus they are not being serviced, which creates a liability for the city. The life expectancy of the machines is for approximately eight (8) years, which most are close to expiring within the next few months. After researching there are two options that were considered. Option One Purchase fourteen (14) Zoll AED's, a one-time start-up total of $32,359.30. This option does not include other associated costs such as monthly monitoring, replacement of pads, prescription, and software updates. This option would require an additional cost of approximately $17,000 every two (2) years for the cost mentioned above. This option allows securing a monthly maintenance service plan for $75 a month per unit to monitor and ensure units are up to date. Option Two Lease fourteen (14) Zoll AED's with no out of pocket start-up costs only the monthly fee. The costs to lease are $82 per unit for a monthly total of $1,148 an annual cost of $13,776 for a three (3) year lease agreement. The City has a 30 day notice to opt out of the lease at the anniversary date of the agreement. The lease program includes installation of a wall cabinet, any software upgrades, monthly monitoring, ensuring units are working, pad replacement and medical prescription. In addition, the city may receive a trade in credit of $50 per unit for the fourteen (14) city own units for a total credit of $700. Based on the above comparison, staff recommends leasing is the better cost savings option. ALTERNATIVES The alternative would be not to lease. This action is not recommended as the city would not be in compliance with the AED units. LEGAL REVIEW None is required. ATTACHMENT 1. Service Agreements Attachment 1 Service Agreements Cintas Corporation No. 2 d/b/a Cintas First Aid & Safety ("Cintas"), will provide the Customer with the following Automatic External Defibrillator units ("Units") at the prices and conditions described in this Agreement. DESCRIPTION # OF UNITS PAYMENT/UNIT TOTAL PAYMENT ® ZOLL® AED PLUS x /month 1 $82.00 $82.00 ❑ AHA HEARTS"ER" = FA/CPR/AED* x The discounted price is a one-time offer and is valid only at the time of signing of this agreement. Service Agreement Term: Service Agreement is Thirty Six (36) months from the AED(s) delivery date as stated on the first invoice (the "Initial Term"). Agreement will automatically renew after the Initial Term for (12) months (each a "Renewal Term") at the current monthly rate per AED. This auto renewal will continue every (12) months until customer provides Cintas with a (30) day advance written notification of cancellation of AED Service Agreement. The renewal provides all the benefits outlined in the initial term of the agreement. Fee includes Medical Direction, Pads/ Battery Replacement as needed, software updates, (1) AED Wall Cabinet or Grab & Run Bag per device upon installation, on-site AED training with purchase of FA/CPR class, Future Model Upgrade Options, routine on-site service checks, Cintas support after use and an annual seat at an open enrollment AED training class held at participating Cintas locations* or one online AED training key. Notwithstanding anything to the contrary contained herein there will be a minimum term of thirty-six (36) months ("Minimum Term") for any individual Customer location or additional units added during the Initial Term or Renewal Term. Service Guarantee: Company Guarantees to deliver quality AED Service Agreement program at all times. Any complaints about the quality of the service should be directed in writing to the General Manager. If complaints remain unresolved after a reasonable period of time, customer may terminate this agreement provided AED(s) are returned in good working order, or purchased at replacement cost. Cancellation: During Initial Term - Customer can cancel anytime with a (30) day advance written notification. Customer then owes all remaining Service Agreement payments to current agreement term end date. All AED(s) currently under agreement would then be returned to Cintas or purchased for an additional $399 dollars per AED. For any AED(s) added during the Initial Term or any Renewal Term, Customer will owe all remaining Service Agreement payments for the number of months remaining in the unexpired Minimum Term. Anytime During Renewal Term - Customer can cancel anytime with a (30) day advance written notification. Customer will owe a cancellation fee of $150 dollars per AED under Service Agreement. AED(s) will be returned to Cintas or purchased for $399 dollars per AED. The $150 dollar per AED cancellation fee can be applied to the purchase price of the AED of ($399) per AED. New AED Model Upgrades: If Cintas adds a neva AED model to the product line, customer can upgrade to new unit anytime after the first (36) months of their current agreement with no penalty or cancellation charges. Customer can choose to purchase the new unit at current price, or sign a new service agreement for the new device. All AED(s) under agreement would have to be returned to Cintas or purchased for $399 dollars. ❑ 1 have read and agree to the terms and conditions in this Agreement, including those printed on the back of this page. Customer Representative's Signature: Date: Customer Representative's Name: Shannon Yauchzee Title: CEO Accepted By Name: Signature: Approved By Name: Signature: Loc.# "J.S POLICY i.E724 (EXHIS7 Q *Offer valid at participating Cintas facility only, void where prohibited. Fees may apply for �"�1� any seats in addition to the (1) free arnuai seat or (1) online training key. e READY FOR THE WORKDAY A. With the exception of non-transferable components such as replacement pads and batteries, which are the property of the Customer, Units remain the property of Cintas. The AFD Unit de=scription is further defined as the AED, one (1) standard battery, one (1) standard pad set, one (1) quick use card and user manual. Additional batteries and pads, data recording card, carrying case, and other accessories are not included and may be purchased separately. Customer agrees that the service on the Units shall be done exclusively by Cintas, unless Cintas agrees in writing to an alternate source to perform these services. B. Customer agrees to protect Units from abuse and to return the Units to Cintas in good working and physical condition, reasonable wear and tear accepted, within five business days of the termination of this Agreement. In the event a Unit is lost, stolen, or damaged beyond repair, Cintas will provide a replacement unit. Customer agrees to pay replacement cost of ($1995) upon receipt of invoice. This payment will not release Service Customer of its obligations under the terms and conditions of this Agreement. This Agreement is non-cancelable except as provided herein. C. The Units, replacement pads and batteries are susceptible to damage caused by extreme temperatures, impacts, and other factors, and it is up to the Customer to periodically check the Units for functionality. Additional and replacement components are available from Cintas at then-current list prices. D. CUSTOMER ACKNOWLEDGES AND AGREES THAT ANY TRAINING SERVICES COVERED BYTHIS AGREEMENTARE PROVIDED FOR EDUCATIONAL PURPOSES ONLY AND MAY NOT BE RELIED UPON AS LEGAL ADVICE AND THAT CINTAS SHALL HAVE NO LIABILITY TO CUSTOMER OR ANY OTHER PERSON RELATING TO OR RESULTING FROM THE TRAINING SERVICES OR THE INFORMATION PROVIDED IN CONNECTION WITH THE TRAINING SERVICES. CINTAS WILL NOT BE LIABLE IN RESPECT OF ANY DECISIONS MADE BY CUSTOMER AS A RESULT OF THE PERFORMANCE BY CINTAS OF ITS TRAINING SERVICES HEREUNDER OR IN CONNECTION WITH ANY OF THE SERVICES OFFERED. E. Customer is responsible for choosing the type and placement of the AEDs. This Agreement, and any attached exhibits, schedules or other documents, contain the entire agreement between Cintas and the Customer and may not be changed, modified, terminated or discharged except in a written agreement executed by both parties. In the event of any inconsistency between the terms and conditions contained herein and the terms and conditions contained in any document attached hereto, the terms and conditions contained herein shall govern and control. F. Customer is aware that any use of Units which is inconsistent with manufacturer's recommendations or FDA regulations could pose a threat to the well-being of its employees and others who might use the Units or have the Units used on them. G. Customer will make Cintas aware of any faults, alarms, or indications that the AED is not functioning properly. H. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, CINTAS DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, ORAL OR WRITTEN, INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT AND ANY WARRANTIES ARISING FROM COURSE OF DEALING, COURSE OF PERFORMANCE OR USAGE OF THE TRADE. CUSTOMER AGREES TO ASSUME ALL RISK OF LOSS IN CONNECTION WITH THE USE OF THE UNITS AND TO THE FULLEST EXTENT PERMITTED BY LAW, CUSTOMER AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS CINTAS, ITS SUBSIDIARIES AND AFFILIATES AND THEIR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, SUCCESSORS AND ASSIGNS (COLLECTIVELY THE "CINTAS PARTIES"), FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, EXPENSES (INCLUDING REASONABLE ATTORNEYS FEES), LOSSES, DAMAGES, DEMANDS, FINES AND CAUSES OF ACTION CAUSED BY, ARISING OUT OF OR RELATED TO THE USE OF THE UNITS, THE FAILURE OF THE UNITS TO FUNCTION PROPERLY, THE FAILURE OF ANY PERSON TO PROPERLY USE ANY UNIT, THE LOCATION OF ANY UNIT, ANY ALLEGATION THAT THE NUMBER OF UNITS ORDERED HEREUNDER IS INSUFFICIENT, OR THE ACTUAL OR ALLEGED ACTS OR OMISSIONS OF CINTAS, WHETHER OR NOT THOSE ACTS OR OMISSIONS ARE JOINT OR CONCURRENT WITH ANY OTHER PARTY; PROVIDED, HOWEVER, THAT CUSTOMER'S OBLIGATIONS HEREUNDER SHALL NOT APPLY TO ANY CLAIM, LIABILITY, EXPENSE, LOSS, DAMAGE, DEMAND, FINE OR CAUSE OF ACTION ESTABLISHED TO BE THE RESULT OF THE SOLE NEGLIGENCE OF CINTAS. THE CUSTOMER'S DEFENSE, HOLD HARMLESS AND INDEMNIFICATION OBLIGATIONS SHALL ALSO EXTEND TO INJURIES OR DEATH SUSTAINED BY CUSTOMER'S EMPLOYEES AND SHALL NOT BE LIMITED BY ANY APPLICABLE WORKERS' COMPENSATION LAW AND CUSTOMER EXPRESSLY WAIVES ANY STATUTORY OR CONSTITUTIONAL WORKERS' COMPENSATION IMMUNITY UNDER APPLICABLE LAW WHICH WOULD OTHERWISE LIMIT ITS INDEMNIFICATION OBLIGATIONS HEREUNDER. I. This Agreement shall be governed by the laws of the state of Ohio and is binding upon Cintas and Customer, their respective legal representatives, successors and permitted assigns. Cintas may assign this Agreement to any subsidiary of Cintas Corporation without Customer's consent. Any assignment by Customer shall require Cintas' written consent. J. If any provision of this Agreement is determined to be void, illegal or unenforceable for any reason, the unenforceable provision shall be deemed to be rewritten to the extent it would be enforceable consistent with the parties' intent, if possible, and all other provisions, covenants, exhibits and schedules of the Agreement shall remain in full force and effect. K. FDA regulations require the tracking of the physical location of Units. Customer agrees to promptly notify Cintas of the new locations if and when Units are moved. L. Cintas will provide service and maintenance for the Units. This includes regular service checks. Customer is required to schedule service visits by Cintas at six (6) month intervals to verify working order, mechanical fitness, and compliance with governmental regulations. Should Units require any repairs or maintenance not as a result of mishap or misuse by Customer, Cintas, at its sole discretion, shall either provide Customer with a replacement Unit or perform the appropriate maintenance at no charge to the Customer. If Cintas, at its sole discretion, determines that the necessary repairs were not caused by normal wear and tear, Customer may be charged for the time, materials, and shipping involved in the repair of said Units. Replacement pads and other non-transferable components are excluded from this repair and maintenance policy. M. if Customer's Unit is located further than fifty (SG) miles from the nearest Cintas FAS service office, Cintas, at its sole discretion, may elect to send Customer written reminders to perform their own inspections on the Units. Customer acknowledges this process and accepts all responsibility for performing the inspections themselves. if Customer detects a problem or has a concern about their Unit they should contact Cintas during normal business hours. Cintas will respond to Customer by the first business day following notice of the problem or concern. N. If the Units in need of repair are located further than fifty (50) miles from the nearest Cintas FAS service office, Cintas, at its sole discretion, may elect to ship replacement Units to the Customer on an even exchange basis, in lieu of on-site pick-up for service. In this situation and upon receipt of the replacement Units, Customer will return to Cintas the old Units, prepaid and with reasonable care taken to protect Units during transit. O. Replacement pads, Medical Direction, 1 free wall cabinet or grab and run bag, software updates, and AED Batteries are covered at no cost thru the Service Agreement payments. AED Training will also be provided for free when FA/CPR class is purchased from Cintas. P. Other non-transferable components are available for purchase from Cintas at then-current prices. Q. Should Units require repairs as a result of accident, negligence, fire, flood, Customer's misuse, Act of God, or cause other than normal wear and tear, Cintas will arrange for the damaged Unit to be repaired by the equipment manufacturer. Customer agrees to pay for time, material and shipping charges, not to exceed the then-current total replacement cost of a Unit. While the Unit is being repaired, Cintas will provide Customer with a replacement Unit at no charge. R. Cintas has the right to recover the units if terms of this agreement are breached or monthly payment becomes substantially past due. Customer will then owe all remaining Service payments to Service end date per the cancellation terms. Company Name: Contact:Email: �IWrL - C .Nf Service Address: 14403 f A01c tNV City: 9ALQ1tjl1V VA4- (Where the AEDwifl be installed) f State: IIVV'' Zip:Phone: Fax: National Account (check one): ❑ No ❑ Voluntary 0 Mandatory ZNAT: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address es above): (Example:, Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery. -X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: LifeREADY360"' AED PROGRAM Choose from the following options: ❑ 1 YEAR @ $175 3 YEAR @ $450" #99949 #99984 Add-on to an existing program? ❑ YES ❑IVO Customer Rep. Signature: Date: Print Name: S t' {(aHyl Q yl YowcAzee,- Title: dmAs. READY FOR THE WORKDAY' This Program Management Services Agreement ("Agreement") is made as of the "effective date" as stated on the front, by and between StatPADS LLC ("StatPADS") and the customer signing on the front ("Customer"). In consideration of the mutual promises and undertakings of the parties, and for other good and valuable consideration, the receipt of which is hereby acknowledged, StatPADS and Customer agree as follows: 1. ENGAGEMENT. Customer engages Program Management services from StatPADS for Customer's automated external defibrillator devices (AEDs). The locations of Customer's AEDs are set forth on a Program Management Order Form signed by Customer and submitted to Cintas, and attached hereto. For all purposes of this Agreement, and notwithstanding any provision of this Agreement to the contrary, StatPADS is an independent contractor and is not an employee, partner, joint venture, or agent of Customer. Customer shall make no representation that StatPADS is an employee or agent of Customer. 2. TERM. This Agreement shall commence on the Effective Date and shall continue unless terminated in accordance with this Agreement for a term as shown on the order ("Term"). With respect to each particular Customer site, the Term shall be renewed on the applicable anniversary of the date of the then current Term ("Renewal Term(s)") 3. PAYMENT. For the initial Term of Program Management, Customer shall pay in accordance with the terms of the invoice for the initial AED purchase. Payment with respect'to Renewal Terms shall be as invoiced. All invoices shall be paid by .Customer within thirty (30) days after receipt of such invoice. 4. STATPADS OBLIGATIONS. StatPADS shall provide the Program Management services set forth herein (collectively, "Services"). The parties hereto acknowledge and agree that the services set forth the definitive list of all Services to be provided by StatPADS to Customer. CUSTOMER'S USE OF THE SERVICES IS SOLELY AT ITS OWN RISK. THE SERVICES ARE PROVIDED WITH ALL FAULTS ON AN "AS IS" AND "AS AVAILABLE" BASIS. STATPADS DISCLAIMS ALL OTHER WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON -INFRINGEMENT AND ANY WARRANTIES ARISING OUT OF COURSE OF PERFORMANCE OR COURSE OF DEALING. IN NO EVENT SHALL STATPADS BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, EXEMPLARY, SPECIAL, OR INCIDENTAL DAMAGES, INCLUDING WITHOUT LIMITATION ANY LOST DATA, LOST PROFITS AND COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, ARISING FROM OR RELATING TO THE AGREEMENT HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY (INCLUDING NEGLIGENCE), EVEN IF STATPADS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF IMPLIED WARRANTIES OR LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO CUSTOMER. 5. CUSTOMER OBLIGATIONS. Customer shall: A. Execute and submit to StatPADS Program Management Order Forms for all AEDs Customer covers under this Agreement. B. Use StatPADS's AED compliance tracking system (aka "LifeREADY 360"). C. Notify LifeREADY 360 at 833.507.6877 within 24 hours upon Customer's use of an AED keep accurate and complete records of the Event in accordance with any reasonable requirements. D. Require and ensure that each authorized AED user has completed a nationally recognized CPR/AED training course as required by law. E. Refrain from using any AED for any purpose other than training until Customer has received a Certificate of Medical Authorization with respect to that AED. F. Use AEDs and/or other medical equipment or supplies in accordance with the reasonable standing orders protocols or other reasonable instructions as may be provided whether in written form or otherwise (for example, instructions given by a licensed physician over the telephone) and ensure that AEDs and medical supplies provided are used and maintained in strict accordance with the applicable manufacturers' labeling and instructions. G. Customer shall maintain records of training programs, training providers and participating AED responders, which shall be available to StatPADS for review and approval at all times. H. Contact appropriate emergency response agency (e.g., via 911 when on land) immediately and without delay if an individual appears to be in cardiac arrest or in distress. I. Subject to the requirements of Applicable AED Laws, assist LifeREADY 360 in its review of all Events, and provide any and all information and documentation requests regarding such Event. J. Promptly record and report within the LifeREADY 360 program when the AED is in need of service. K. Comply with all other obligations set forth in this Agreement and the LifeREADY 360 Terms of Use. 6. INDEMNIFICATION. Customer shall defend, indemnify and hold StatPADS and its contractors harmless against all loss, liability, expense, cost or damage (including StatPADS's reasonable attorneys' fees, expert fees and other reasonable litigation expenses) arising from, incurred as a result of or in any matter related to, or alleged to relate to: a) Any breach of the terms of this Agreement by Customer or any person using Customer's AED. b) Customer's unauthorized or unlawful use of AEDs subject to this Agreement. c) The unauthorized or unlawful use of AEDs subject to this Agreement by any other person. d) Any act or omission of Customer or any person using Customer's AED. e) The actions of StatPADS and its contractors, so long as they are not negligent or constitute willful misconduct, and, as applicable, are in accordance with generally accepted medical standards. 7. TERMINATION. This Agreement will continue to be in full force as long as Customer continues to use the Services. StatPADS may terminate this Agreement if Customer fails to fully comply with the terms of this Agreement, or fails to make any payment due to StatPADS or Cintas within 30 days of its due date. StatPADS further reserves the right, at its sole option, to terminate Customer's use of the Services, with or without notice. Customer may terminate its use of the Services by providing 30 days' prior written notice to Stat Pads at www.Igeready360.com including the name, address and telephone number of the Customer's alternate provider of Services. Upon termination: (i) Customer will no longer be able to use the Services; (ii) StatPADS will no longer provide Customer with the Services and Customer will assume all obligations and duties associated, directly or indirectly, with its AED(s); (iii) Customer will return all documents provided to it by StatPADS; and (iv) StatPADS will not refund any fees. In any case where this Agreement is terminated, all protocols provided by StatPADS will be void effective on the termination date. 8. APPLICABLE LAW AND LITIGATION. The applicable law for the purpose of interpretation of this Agreement, or the enforcement of any rights or obligations hereunder, is the laws of the State of Idaho. Any action brought to interpret or enforce this Agreement must be brought in the state courts located Boise, Idaho or the federal courts for the District of Idaho, which courts will have exclusive jurisdiction and venue of any such action. If a legal proceeding is commenced to interpret or enforce this Agreement, the prevailing party shall recover,its reasonable attomeys' fee in such a proceeding, or any appeal thereof. 9. OTHER. If any provision of this Agreement is held to be invalid or unenforceable, all of the other provisions shall nevertheless continue in full force and effect. This agreement constitutes a final and complete statement of the agreement between the parties, and fully supersedes all prior agreements or negotiations, written or oral. StatPADS reserves the right to make changes to the approved AED response protocols at any time. StatPADS will provide all amended forms to Customer, which shall be deemed accepted by Customer. FOR CINTAS INTERNAL USE ONLY CINTAS Location # CINTAS Customer # 'AED order forms must be attached to customer ----- --safes-orderin-SAPinduding Exhibitf8use&.. —.._-—._.------- ._........... ----------..-_...—_--... Agreements w/out an AED order can be emailed to CINTAS PO # CINTAS Sales Order # NA@Cintas.com Company Name ("Customer"): City of Baldwin Park Date: 02/05/2020 Service Agreement Start Date: Email: Billing Address: 14403 Pacific Ave. City: Baldwin Park State: CA Zip: ,91706 Phone: Fax: Cintas Corporation No. 2 d/b/a Cintas First Aid & Safety ("Cintas"), will provide the Customer with the following Automatic External Defibrillator units ("Units") at the prices and conditions described in this Agreement. DESCRIPTION # OF UNITS PAYMENT/UNIT TOTAL PAYMENT ® ZOLL® AED PLUS x = /month 5 $82.00 $410.00 ❑ AHA HEARTSAVER'" = FA/CPR/AED* x The discounted price is a one-time offer and is valid only at the time of signing of this agreement. Service Agreement Term: Service Agreement is Thirty Six (36) months from the AED(s) delivery date as stated on the first invoice (the "Initial Term"). Agreement will automatically renew after the Initial Term for (12) months (each a "Renewal Term") at the current monthly rate per AED. This auto renewal will continue every (12) months until customer provides Cintas with a (30) day advance written notification of cancellation of AED Service Agreement. The renewal provides all the benefits outlined in the initial term of the agreement- Fee includes Medical Direction, Pads/ Battery Replacement as needed, software updates, (1) AED Wall Cabinet or Grab & Run Bag per device upon installation, on-site AED training with purchase of FA/CPR class, Future Model Upgrade Options, routine on-site service checks, Cintas support after use and an annual seat at an open enrollment AED training class held at participating Cintas locations* or one online AED training key. Notwithstanding anything to the contrary contained herein there will be a minimum term of thirty-six (36) months ("Minimum Term") for any individual Customer location or additional units added during the Initial Term or Renewal Term. Service Guarantee: Company Guarantees to deliver quality AED Service Agreement program at all times. Any complaints about the quality of the service should be directed in writing to the General Manager. If complaints remain unresolved after a reasonable period of time, customer may terminate this agreement provided AED(s) are returned in good working order, or purchased at replacement cost. Cancellation: During Initial Term - Customer can cancel anytime with a (30) day advance written notification. Customer then owes all remaining Service Agreement payments to current agreement term end date. All AED(s) currently under agreement would then be returned to Cintas or purchased for an additional $399 dollars per AED. For any AED(s) added during the Initial Term or any Renewal Term, Customer will owe all remaining Service Agreement payments for the number of months remaining in the unexpired Minimum Term. Anytime During Renewal Term - Customer can cancel anytime with a (30) day advance written notification. Customer will owe a cancellation fee of $150 dollarsper AED under Service Agreement. AED(s) will be returned to Cintas or purchased for $399 dollars per AED. The $150 dollar per AED cancellation fee can be applied to the purchase price of the AED of ($399) per AED. New AED Model Upgrades: If Cintas adds a new AED model to the product line, customer can upgrade to new unit anytime after the first (36) months of their current agreement with no penalty or cancellation charges. Customer can choose to purchase the new unit at current price, or sign a new service agreement for the new device. All AED(s) under agreement would have to be returned to Cintas or purchased for $399 dollars. ........................................................................................................................................................................................................................ .- - --- ------------------ 0 1 have read and agree to the terms and conditions in this Agreement, including those printed on the back of this page. Customer Representative's Signature: Date: Customer Representative's Name: Shannon Yauchzee Title: CEO Accepted By Name: Signature: Approved By Name: Signature: Loc.# ?QLiCY F.?2.; (cxh:ic!T C) *Offer valid at participating Cintas facility only, void where prohibited. Fees may apply for c'��m -- - anyseats in addition to the (1) free annual seat or (1) online trainino ke READY FOR THE WORKDAY' A. With the exception of non -transferable components such as replacement pads and batteries, which are the property of the Customer, Units remain the property of Cintas. The AED Unit description is further defined as the AED, one (1) standard battery, one (1) standard pad set, one (1) quick use card and user manual. Additional batteries and pads, data recording card, carrying case, and other accessories are not included and may be purchased separately. Customer agrees that the service on the Units shall be done exclusively by Cintas, unless Cintas agrees in writing to an alternate source to perform these services. B. Customer agrees to protect Units from abuse and to return the Units to Cintas in good working and physical condition, reasonable wear and tear accepted, within five business days of the termination of this Agreement. In the event a Unit is lost, stolen, or damaged beyond repair, Cintas will provide a replacement unit. Customer agrees to pay replacement cost of ($1995) upon receipt of invoice. This payment will not release Service Customer of its obligations under the terms and conditions of this Agreement. This Agreement is non -cancelable except as provided herein. C. The Units, replacement pads and batteries are susceptible to damage caused by extreme temperatures, impacts, and otherfactors, and it is up to the Customer to periodically check the Units for functionality. Additional and replacement components are available from Cintas at then -current list prices. D. CUSTOMER ACKNOWLEDGES AND AGREES THAT ANYTRAINING SERVICES COVERED BYTHIS AGREEMENTARE PROVIDED FOR EDUCATIONAL PURPOSES ONLY AND MAY NOT BE RELIED UPON AS LEGAL ADVICE AND THAT CINTAS SHALL HAVE NO LIABILITY TO CUSTOMER OR ANY OTHER PERSON RELATING TO OR RESULTING FROM THE TRAINING SERVICES OR THE INFORMATION PROVIDED IN CONNECTION WITH THE TRAINING SERVICES. CINTAS WILL NOT BE LIABLE IN RESPECT OF ANY DECISIONS MADE BY CUSTOMER AS A RESULT OF THE PERFORMANCE BY CINTAS OF ITS TRAINING SERVICES HEREUNDER OR IN CONNECTION WITH ANY OF THE SERVICES OFFERED. E. Customer is responsible for choosing the type and placement of the AEDs. This Agreement, and any attached exhibits, schedules or other documents, contain the entire agreement between Cintas and the Customer and may not be changed, modified, terminated or discharged except in a written agreement executed by both parties. In the event of any inconsistency between the terms and conditions contained herein and the terms and conditions contained in any document attached hereto, the terms and conditions contained herein shall govern and control. F. Customer is aware that any use of Units which is inconsistent with manufacturer's recommendations or FDA regulations could pose a threat to the well-being of its employees and others who might use the Units or have the Units used on them. G. Customer will make Cintas aware of any faults, alarms, or indications that the AED is not functioning properly. H. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, CINTAS DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, ORAL OR WRITTEN, INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT AND ANY WARRANTIES ARISING FROM COURSE OF DEALING, COURSE OF PERFORMANCE OR USAGE OF THE TRADE. CUSTOMER AGREES TO ASSUME ALL RISK OF LOSS IN CONNECTION WITH THE USE OF THE UNITS AND TO THE FULLEST EXTENT PERMITTED BY LAW, CUSTOMER AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS CINTAS, ITS SUBSIDIARIES AND AFFILIATES AND THEIR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, SUCCESSORS AND ASSIGNS (COLLECTIVELY THE "CINTAS PARTIES"), FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, EXPENSES (INCLUDING REASONABLE ATTORNEYS FEES), LOSSES, DAMAGES, DEMANDS, FINES AND CAUSES OF ACTION CAUSED BY, ARISING OUT OF OR RELATED TO THE USE OF THE UNITS, THE FAILURE OF THE UNITS TO FUNCTION PROPERLY, THE FAILURE OF ANY PERSON TO PROPERLY USE ANY UNIT, THE LOCATION OF ANY UNIT, ANY ALLEGATION THAT THE NUMBER OF UNITS ORDERED HEREUNDER IS INSUFFICIENT, OR THE ACTUAL OR ALLEGED ACTS OR OMISSIONS OF CINTAS, WHETHER OR NOT THOSE ACTS OR OMISSIONS ARE JOINT OR CONCURRENT WITH ANY OTHER PARTY; PROVIDED, HOWEVER, THAT CUSTOMER'S OBLIGATIONS HEREUNDER SHALL NOT APPLY TO ANY CLAIM, LIABILITY, EXPENSE, LOSS, DAMAGE, DEMAND, FINE OR CAUSE OF ACTION ESTABLISHED TO BE THE RESULT OF THE SOLE NEGLIGENCE OF CINTAS. THE CUSTOMER'S DEFENSE, HOLD HARMLESS AND INDEMNIFICATION OBLIGATIONS SHALL ALSO EXTEND TO INJURIES OR DEATH SUSTAINED BY CUSTOMER'S EMPLOYEES AND SHALL NOT BE LIMITED BY ANY APPLICABLE WORKERS' COMPENSATION LAW AND CUSTOMER EXPRESSLY WAIVES ANY STATUTORY OR CONSTITUTIONAL WORKERS' COMPENSATION IMMUNITY UNDER APPLICABLE LAW WHICH WOULD OTHERWISE LIMIT ITS INDEMNIFICATION OBLIGATIONS HEREUNDER. I. This Agreement shall be governed by the laws of the state of Ohio and is binding upon Cintas and Customer, their respective legal representatives, successors and permitted assigns. Cintas may assign this Agreement to any subsidiary of Cintas Corporation without Customer's consent. Any assignment by Customer shall require Cintas' written consent. J. If any provision of this Agreement is determined to be void, illegal or unenforceable for any reason, the unenforceable provision shall be deemed to be rewritten to the extent it would be enforceable consistent with the parties' intent, if possible, and all other provisions, covenants, exhibits and schedules of the Agreement shall remain in full force and effect. K. FDA regulations require the tracking of the physical location of Units. Customer agrees to promptly notify Cintas of the new locations if and when Units are moved. L. Cintas will provide service and maintenance for the Units. This includes regular service checks. Customer is required to schedule service visits by Cintas at six (6) month intervals to verify working order, mechanical fitness, and compliance with governmental regulations. Should Units require any repairs or maintenance not as a result of mishap or misuse by Customer, Cintas, at its sole discretion, shall either provide Customer with a replacement Unit or perform the appropriate maintenance at no charge to the Customer. If Cintas, at its sole discretion, determines that the necessary repairs were not caused by normal wear and tear, Customer may be charged for the time, materials, and shipping involved in the repair of said Units. Replacement pads and other non -transferable components are excluded from this repair and maintenance policy. M. If Customer's Unit is located further than fifty (50) miles from the nearest Cintas FAS service office, Cintas, at its sole discretion, may elect to send Customer written reminders to perform their own inspections on the Units. Customer acknowledges this process and accepts all responsibility for performing the inspections themselves. If Customer detects a problem or has a concern about their Unit they should contact Cintas during normal business hours. Cintas will respond to Customer by the first business day following notice of the problem or concern. N. If the Units in need of repair are located further than fifty (50) miles from the nearest Cintas FAS service office, Cintas, at its sole discretion, may elect to ship replacement Units to the Customer on an even exchange basis, in lieu of on-site pick-up for service. In this situation and upon receipt of the replacement Units, Customer will return to Cintas the old Units, prepaid and with reasonable care taken to protect Units during transit. O. Replacement pads, Medical Direction, 1 free wall cabinet or grab and run bag, software updates, and AED Batteries are covered at no cost thru the Service Agreement payments. AED Training will also be provided for free when FA/CPR class is purchased from Cintas. P. Other non -transferable components are available for purchase from Cintas at then -current prices. Q. Should Units require repairs as a result of accident, negligence, fire, flood, Customer's misuse, Act of God, or cause other than normal wear and tear, Cintas will arrange for the damaged Unit to be repaired by the equipment manufacturer. Customer agrees to pay for time, material and shipping charges, not to exceed the then -current total replacement cost of a Unit. While the Unit is being repaired, Cintas will provide Customer with a replacement Unit at no charge. R. Cintas has the right to recover the units if terms of this agreement are breached or monthly payment becomes substantially past due. Customer will then owe all remaining Service payments to Service end date per the cancellation terms. Contact: P<UAA N iJ N A Email: i,,V NA e, /AL0W4a kV. C4,m Service Address: 14803 PAO FI c ky V City: qAt QyJl1v P (Where the AEDI will be installed) rr State: �j Zip: (0 Phone: Fax: National Account (check one): ❑ No ❑ Voluntary 0 Mandatory ZNAT: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery -X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #:. Pads X Date: Battery X Date: Choose from the following options:El1 YEAR @ $175 3 YEAR @ $450" #99949 #99984 Add-on to an existing program? ❑ YES ❑ NO Customer Rep. Signature: Date: Print Name: Smnn o yl y0m u l7e b Title: cimm® READY FOR THE woRKeww This Program Mar)agement Services Agreement ("Agreement") is made as of the "effective date" as stated on the front, by and between StatPADS LLC ("StatPADS") and the customer signing on the front ("Customer'). In consideration of the mutual promises and undertakings of the parties, and for other good and valuable consideration, the receipt of which is hereby acknowledged, StatPADS and Customer agree as follows: 1. ENGAGEMENT. Customer engages Program Management services from StatPADS for Customer's automated external defibrillator devices (AEDs). The locations of Customer's AEDs are set forth on a Program Management Order Form signed by Customer and submitted to Cintas, and attached hereto. For all purposes of this Agreement, and notwithstanding any provision of this Agreement to the contrary, StatPADS is an independent contractor and is not an employee, partner, joint venture, or agent of Customer. Customer shall make no representation that StatPADS is an employee or agent of Customer. 2. TERM. This Agreement shall commence on the Effective Date and shall continue unless terminated in accordance with this Agreement for a term as shown on the order ("Term"). With respect to each particular Customer site, the Term shall be renewed on the applicable anniversary of the date of the then current Term ("Renewal Term(s)") 3. PAYMENT. For the initial Term of Program Management, Customer shall pay in accordance with the terms of the invoice for the initial AED purchase. Payment with respectito Renewal Terms shall be as invoiced. All invoices shall be paid by Customer within thirty (30) days after receipt of such invoice. 4. STATPADS OBLIGATIONS. StatPADS shall provide the Program Management services set forth herein (collectively, "Services"). The parties hereto acknowledge and agree that the services set forth the definitive list of all Services to be provided by StatPADS to Customer. CUSTOMER'S USE OF THE SERVICES IS SOLELY AT ITS OWN RISK. THE SERVICES ARE PROVIDED WITH ALL FAULTS ON AN "AS IS" AND "AS AVAILABLE" BASIS. STATPADS DISCLAIMS ALL OTHER WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON -INFRINGEMENT AND ANY WARRANTIES ARISING OUT OF COURSE OF PERFORMANCE OR COURSE OF DEALING. IN NO EVENT SHALL STATPADS BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, EXEMPLARY, SPECIAL, OR INCIDENTAL DAMAGES, INCLUDING WITHOUT LIMITATION ANY LOST DATA, LOST PROFITS AND COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, ARISING FROM OR RELATING TO THE AGREEMENT HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY (INCLUDING NEGLIGENCE), EVEN IF STATPADS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF IMPLIED WARRANTIES OR LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO CUSTOMER. 5. CUSTOMER OBLIGATIONS. Customer shall: A. Execute and submit to StatPADS Program Management Order Forms for all AEDs Customer covers under this Agreement. B. Use StatPADS's AED compliance tracking system (aka " LifeREADY 360"). C. Notify UfeREADY 360 at 833.507.6877 within 24 hours upon Customer's use of an AED keep accurate and complete records of the Event in accordance with any reasonable requirements. D. Require and ensure that each authorized AED user has completed a nationally recognized CPR/AED training course as required by law. E. Refrain from using any AED for any purpose other than training until Customer has received a Certificate of Medical Authorization with respect to that AED. F. Use AEDs and/or other medical equipment or supplies in accordance with the reasonable standing orders protocols or other reasonable instructions as may be provided whether in written form or otherwise (for example, instructions given by a licensed physician over the telephone) and ensure that AEDs and medical supplies provided are used and maintained in strict accordance with the applicable manufacturers' labeling and instructions. G. Customer shall maintain records of training. programs, training providers and participating AED responders, ,which shall be available to StatPADS for review and approval at all times. H. Contact appropriate emergency response agency (e.g., via 911 when on land) immediately and without delay 9 an individual appears to be in cardiac arrest or in distress. I. Subject to the requirements of Applicable AED Laws, assist LifeREADY 360 in its review of all Events, and provide any and all information and documentation requests regarding such Event. J. Promptly record and report within the LifeREADY 360 program when the AED is in need of service. K. Comply with all other obligations set forth in this Agreement and the LifeREADY 360 Terms of Use. 6. INDEMNIFICATION. Customer shall defend, indemnify and hold StatPADS and its contractors harmless against all loss, liability, expense, cost or damage (including StatPADS's reasonable attorneys' fees, expert fees and other reasonable litigation expenses) arising from, incurred as a result of or in any matter related to, or alleged to relate to: a), Any breach of the terms of this Agreement by Customer or any person using Customer's AED. b) Customer's unauthorized or unlawful use of AEDs subject to this Agreement. c) The unauthorized or unlawful use of AEDs subject to this Agreement by any other person. d) Any act or omission of Customer or any person using Customer's AED. e) The actions of StatPADS and its contractors, so long as they are not negligent or constitute willful misconduct, and, as applicable, are in accordance with generally accepted medical standards. 7. TERMINATION, This Agreement will continue to be in full force as long as Customer continues to use the Services. StatPADS may terminate this Agreement if Customer fails to fully comply with the terms of this Agreement, or fails to make any payment due to StatPADS or Cintas within 30 days of its due date. StatPADS further reserves the right, at its sole option, to terminate Customer's use of the Services, with or without notice. Customer may terminate its use of the Services by providing 30 days' prior written notice to Stat Pads at www.lifeready360.com including the name, address and telephone number of the Customer's alternate provider of Services. Upon termination: (i) Customer will no longer be able to use the Services; (ii) StatPADS will no longer provide Customer with the Services and Customer will assume all obligations and duties associated, directly or indirectly, with its AED(s); (iii) Customer will return all documents provided to it by StatPADS; and 0v) StatPADS will not refund any fees. In any case where this Agreement is terminated, all protocols provided by StatPADS will be void effective on the termination date. 8. APPLICABLE LAW AND LITIGATION. The applicable law for the purpose of interpretation of this Agreement, or the enforcement of any rights or obligations hereunder, is the laws of the State of Idaho. Any action brought to interpret or enforce this Agreement must be brought in the state courts located Boise, Idaho or the federal courts for the District of Idaho, which courts will have exclusive jurisdiction and venue of any such action. If a legal proceeding is commenced to interpret or enforce this Agreement, the prevailing party shall recover its -reasonable attomeys' fee in such a proceeding, or any appeal thereof. 1 9. OTHER. If any provision of this Agreement is held to be invalid or unenforceable, all of the other provisions shall nevertheless continue in full force and effect. This agreement constitutes a final and complete statement of the agreement between the parties, and fully supersedes all prior agreements or negotiations, written or oral. StatPADS reserves the right to make changes to the approved AED response protocols at any time. StatPADS will provide all amended forms to Customer, which shall be deemed accepted by Customer. FOR CINTAS INTERNAL USE ONLY "AED order forms must be attached to customer sales order in SAP including Exhibit ffiused: ------ Agreements w/out an AED order can be emailed to NA@Cintas.com CINTAS Location # CINTAS Customer # CINTAS PO # CINTAS Sales Order # Company Name ("Customer"): City of Baldwin Park Service Agreement Start Date: Billing Address: 4100 Baldwin Pack Blvd. State: CA Zip: 91706 Email: City: Baldwin Park Phone: Fax: Date: 02/05/2020 Cintas Corporation No. 2 d/b/a Cintas First Aid & Safety ("Cintas"), will provide the Customer with the following Automatic External Defibrillator units ("Units") at the prices and conditions described in this Agreement. DESCRIPTION # OF UNITS PAYMENT/UNIT TOTAL PAYMENT ® ZOLV AED PLUS x = /month 8 $82.00 $656.00 ❑ AHA HEARTSAVER'" = FA/CPR/AED* x The discounted price is a one-time offer and is valid only at the time of signing of this agreement. Service Agreement Term: Service Agreement is Thirty Six (36) months from the AED(s) delivery date as stated on the first invoice (the "Initial Term"). Agreement will automatically renew after the Initial Term for (12) months (each a "Renewal Term") at the current monthly rate per AED. This auto renewal will continue every (12) months until customer provides Cintas with a (30) day advance written notification of cancellation of AED Service Agreement. The renewal provides all the benefits outlined in the initial term of the agreement. Fee includes Medical Direction, Pads/ Battery Replacement as needed, software updates, (1) AED Wall Cabinet or Grab & Run Bag per device upon installation, on-site AED training with purchase of FA/CPR class, Future Model Upgrade Options, routine on-site service checks, Cintas support after use and an annual seat at an open enrollment AED training class held at participating Cintas locations* or one online AED training key. Notwithstanding anything to the contrary contained herein there will be a minimum term of thirty-six (36) months ("Minimum Term") for any individual Customer location or additional units added during the Initial Term or Renewal Term. Service Guarantee: Company Guarantees to deliver quality AED Service Agreement program at all times. Any complaints about the quality of the service should be directed in writing to the General Manager. If complaints remain unresolved after a reasonable period of time, customer may terminate this agreement provided AED(s) are returned in good working order, or purchased at replacement cost. Cancellation: During Initial Term - Customer can cancel anytime with a (30) day advance written notification. Customer then owes all remaining Service Agreement payments to current agreement term end date. All AED(s) currently under agreement would then be returned to Cintas or purchased for an additional $399 dollars per AED. For any AED(s) added during the Initial Term or any Renewal Term, Customer will owe all remaining Service Agreement payments for the number of months remaining in the unexpired Minimum Term. Anytime During Renewal Term - Customer can cancel anytime with a (30) day advance written notification. Customer will owe a cancellation fee of $150 dollars per AED under Service Agreement. AED(s) will be returned to Cintas or purchased for $399 dollars per AED. The $150 dollar per AED cancellation fee can be applied to the purchase price of the AED of ($399) per AED. New AED Model Upgrades: If Cintas adds a new AED model to the product line, customer can upgrade to new unit anytime after the first (36) months of their current agreement with no penalty or cancellation charges. Customer can choose to purchase the new unit at current price, or sign a new service agreement for the new device. All AED(s) under agreement would have to be returned to Cintas or purchased for $399 dollars. .......................................................................................................................................................................................................................................... 0 1 have read and agree to the terms and conditions in this Agreement, including those printed on the back of this page. Customer Representative's Signature: Date: Customer Representative's Name: Shannon Yauchzee Title: CEO Accepted By Name: Signature: Approved By Name: Signature: Loc.# FAS PC :C" 672< ,';Xl ?!B1T C) *Offer valid at participating Cintas facility only, void where prohibited. Fees may apply for �"�IJ any seats in addition to the 0) free arnual seat or (1) online training key. READY FOR THE WORKDAY A. With the exception of non -transferable components such as replacement pads and batteries, which are the property of the Customer, Units remain the property of Cintas. The AED Unit description is further defined as the AED, one (1) standard battery, one (1) standard pad set, one (1) quick use card and user manual. Additional batteries and pads, data recording card, carrying case, and other accessories are not included and may be purchased separately. Customer agrees that the service on the Units shall be done exclusively by Cintas, unless Cintas agrees in writing to an alternate source to perform these services. B. Customer agrees to protect Units from abuse and to return the Units to Cintas in good working and physical condition, reasonable wear and tear accepted, within five business days of the termination of this Agreement. In the event a Unit is lost, stolen, or damaged beyond repair, Cintas will provide a replacement unit. Customer agrees to pay replacement cost of ($1995) upon receipt of invoice. This payment will not release Service Customer of its obligations under the terms and conditions of this Agreement. This Agreement is non -cancelable except as provided herein. C. The Units, replacement pads and batteries are susceptible to damage caused by extreme temperatures, impacts, and other factors, and it is up to the Customer to periodically check the Units for functionality. Additional and replacement components are available from Cintas at then -current list prices. D. CUSTOMER ACKNOWLEDGES AND AGREES THATANYTRAINING SERVICES COVERED BY THIS AGREEMENT ARE PROVIDED FOR EDUCATIONAL PURPOSES ONLY AND MAY NOT BE RELIED UPON AS LEGAL ADVICE AND THAT CINTAS SHALL HAVE NO LIABILITY TO CUSTOMER OR ANY OTHER PERSON RELATING TO OR RESULTING FROM THE TRAINING SERVICES OR THE INFORMATION PROVIDED IN CONNECTION WITH THE TRAINING SERVICES. CINTAS WILL NOT BE LIABLE IN RESPECT OF ANY DECISIONS MADE BY CUSTOMER AS A RESULT OF THE PERFORMANCE BY CINTAS OF ITS TRAINING SERVICES HEREUNDER OR IN CONNECTION WITH ANY OF THE SERVICES OFFERED. E. Customer is responsible for choosing the type and placement of the AEDs. This Agreement, and any attached exhibits, schedules or other documents, contain the entire agreement between Cintas and the Customer and may not be changed, modified, terminated or discharged except in a written agreement executed by both parties. In the event of any inconsistency between the terms and conditions contained herein and the terms and conditions contained in any document attached hereto, the terms and conditions contained herein shall govern and control. F. Customer is aware that any use of Units which is inconsistent with manufacturer's recommendations or FDA regulations could pose a threat to the well-being of its employees and others who might use the Units or have the Units used on them. G. Customer will make Cintas aware of any faults, alarms, or indications that the AED is not functioning properly. H. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, CINTAS DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, ORAL OR WRITTEN, INCLUDING BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT AND ANY WARRANTIES ARISING FROM COURSE OF DEALING, COURSE OF PERFORMANCE OR USAGE OF THE TRADE. CUSTOMER AGREES TO ASSUME ALL RISK OF LOSS IN CONNECTION WITH THE USE OF THE UNITS AND TO THE FULLEST EXTENT PERMITTED BY LAW, CUSTOMER AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS CINTAS, ITS SUBSIDIARIES AND AFFILIATES AND THEIR DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, SUCCESSORS AND ASSIGNS (COLLECTIVELY THE "CINTAS PARTIES"), FROM AND AGAINST ANY AND ALL CLAIMS, LIABILITIES, EXPENSES (INCLUDING REASONABLE ATTORNEYS FEES), LOSSES, DAMAGES, DEMANDS, FINES AND CAUSES OF ACTION CAUSED BY, ARISING OUT OF OR RELATED TO THE USE OF THE UNITS, THE FAILURE OF THE UNITS TO FUNCTION PROPERLY, THE FAILURE OF ANY PERSON TO PROPERLY USE ANY UNIT, THE LOCATION OF ANY UNIT, ANY ALLEGATION THAT THE NUMBER OF UNITS ORDERED HEREUNDER IS INSUFFICIENT, OR THE ACTUAL OR ALLEGED ACTS OR OMISSIONS OF CINTAS, WHETHER OR NOT THOSE ACTS OR OMISSIONS ARE JOINT OR CONCURRENT WITH ANY OTHER PARTY, PROVIDED, HOWEVER, THAT CUSTOMER'S OBLIGATIONS HEREUNDER SHALL NOT APPLY TO ANY CLAIM, LIABILITY, EXPENSE, LOSS, DAMAGE, DEMAND, FINE OR CAUSE OF ACTION ESTABLISHED TO BE THE RESULT OF THE SOLE NEGLIGENCE OF CINTAS. THE CUSTOMER'S DEFENSE, HOLD HARMLESS AND INDEMNIFICATION OBLIGATIONS SHALL ALSO EXTEND TO INJURIES OR DEATH SUSTAINED BY CUSTOMER'S EMPLOYEES AND SHALL NOT BE LIMITED BY ANY APPLICABLE WORKERS' COMPENSATION LAW AND CUSTOMER EXPRESSLY WAIVES ANY STATUTORY OR CONSTITUTIONAL WORKERS' COMPENSATION IMMUNITY UNDER APPLICABLE LAW WHICH WOULD OTHERWISE LIMIT ITS INDEMNIFICATION OBLIGATIONS HEREUNDER. I. This Agreement shall be governed by the laws of the state of Ohio and is binding upon Cintas and Customer, their respective legal representatives, successors and permitted assigns. Cintas may assign this Agreement to any subsidiary of Cintas Corporation without Customer's consent. Any assignment by Customer shall require Cintas' written consent. J. If any provision of this Agreement is determined to be void, illegal or unenforceable for any reason, the unenforceable provision shall be deemed to be rewritten to the extent it would be enforceable consistent with the parties' intent, if possible, and all other provisions, covenants, exhibits and schedules of the Agreement shall remain in full force and effect. K. FDA regulations require the tracking of the physical location of Units. Customer agrees to promptly notify Cintas of the new locations if and when Units are moved. L. Cintas will provide service and maintenance for the Units. This includes regular service checks. Customer is required to schedule service visits by Cintas at six (6) month intervals to verify working order, mechanical fitness, and compliance with governmental regulations. Should Units require any repairs or maintenance not as a result of mishap or misuse by Customer, Cintas, at its sole discretion, shall either provide Customer with a replacement Unit or perform the appropriate maintenance at no charge to the Customer. If Cintas, at its sole discretion, determines that the necessary repairs were not caused by normal wear and tear, Customer may be charged for the time, materials, and shipping involved in the repair of said Units. Replacement pads and other non -transferable components are excluded from this repair and maintenance policy. M. If Customer's Unit is located further than fifty (50) miles from the nearest Cintas FAS service office, Cintas, at its sole discretion, may elect to send Customer written reminders to perform their own inspections on the Units. Customer acknowledges this process and accepts all responsibility for performing the inspections themselves. If Customer detects a problem or has a concern about their Unit they should contact Cintas during normal business hours. Cintas will respond to Customer by the first business day following notice of the problem or concern. N. If the Units in need of repair are located further than fifty (50) miles from the nearest Cintas FAS service office, Cintas, at its sole discretion, may elect to ship replacement Units to the Customer on an even exchange basis, in lieu of on-site pick-up for service. In this situation and upon receipt of the replacement Units, Customer will return to Cintas the old Units, prepaid and with reasonable care taken to protect Units during transit. 0. Replacement pads, Medical Direction, 1 free wall cabinet or grab and run bag, software updates, and AED Batteries are covered at no cost thru the Service Agreement payments. AED Training will also be provided for free when FA/CPR class is purchased from Cintas. P. Other non -transferable components are available for purchase from Cintas at then -current prices. Q. Should Units require repairs as a result of accident, negligence, fire, flood, Customer's misuse, Act of God, or cause other than normal wear and tear, Cintas will arrange for the damaged Unit to be repaired by the equipment manufacturer. Customer agrees to pay for time, material and shipping charges, not to exceed the then -current total replacement cost of a Unit. While the Unit is being repaired, Cintas will provide Customer with a replacement Unit at no charge. R. Cintas has the right to recover the units if terms of this agreement are breached or monthly payment becomes substantially past due. Customer will then owe all remaining Service payments to Service end date per the cancellation terms. . Company Name: Ck V11) A Contact: P�WNDO OVA Email: PWA-jAQ_PWwjNPPvq. (oM Service Address: y100 GAIXWip P L D• City: 6ftt,0Ljik/ PW (Where the AEDs will be installed) State: a Zip: IMOG Phone: Fax: National Account (check one): Ll No Q Voluntary Q Mandatory ZNAT: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: AED LOCATION (same service address as above): Pads X Date: Battery X Date: (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address as above): (Example; Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: AED LOCATION (same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date:, Battery X Date,, AED LOCATION,(same service address as above): (Example: Behind receptionist desk main lobby) AED Model: Serial #: Pads X Date: Battery X Date: Choose from the following options: El 1 YEAR @ $175 i;r3 YEAR @ $450" #99949 #99984 Add-on to an existing program? El YES El NO READY FOR THE WORKDAV Customer Rep. Signature: Date: Print Name: W)aylyloyl ",(a[AM7ze_ Title: 060 READY FOR THE WORKDAV This Program Management Services Agreement ("Agreement") is made as of the "effective date" as stated on the front, by and between StatPADS LLC ("StatPADS") and the customer signing on the front ("Customer"). In consideration of the mutual promises and undertakings of the parties, and for other good and valuable consideration, the receipt of which is hereby acknowledged, StatPADS and Customer agree as follows: 1. ENGAGEMENT. Customer engages Program Management services from StatPADS for Customer's automated external defibrillator devices (AEDs). The locations of Customer's AEDs are set forth on a Program Management Order Form signed by Customer and submitted to Cintas, and attached hereto. For all purposes of this Agreement, and notwithstanding any provision of this Agreement to the contrary, StatPADS is an independent contractor and is not an employee, partner, joint venture, or agent of Customer. Customer shall make no representation that StatPADS is an employee or agent of Customer. 2. TERM. This Agreement shall commence on the Effective Date and shall continue unless terminated in accordance with this Agreement for a term as shown on the order ("Term"). With respect to each particular Customer site, the Term shall be renewed on the applicable anniversary of the date of the then current Term ("Renewal Term(s)") 3. PAYMENT. For the initial Term of Program Management, Customer shall pay in accordance with the terms of the invoice for the initial AED purchase. Payment with respect to Renewal Terms shall be as invoiced. All invoices shall be paid by Customer within thirty (30) days after receipt of such invoice. 4. STATPADS OBLIGATIONS. StatPADS shall provide the Program Management services set forth herein (collectively, "Services"). The parties hereto acknowledge and agree that the services set forth the definitive list of all Services to be provided by StatPADS to Customer. CUSTOMER'S USE OF THE SERVICES IS SOLELY AT ITS OWN RISK. THE SERVICES ARE PROVIDED WITH ALL FAULTS ON AN "AS IS" AND "AS AVAILABLE" BASIS. STATPADS DISCLAIMS ALL OTHER WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON -INFRINGEMENT AND ANY WARRANTIES ARISING OUT OF COURSE OF PERFORMANCE OR COURSE OF DEALING. IN NO EVENT SHALL STATPADS BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, EXEMPLARY, SPECIAL, OR INCIDENTAL DAMAGES, INCLUDING WITHOUT LIMITATION ANY LOST DATA, LOST PROFITS AND COSTS OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES, ARISING FROM OR RELATING TO THE AGREEMENT -HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY (INCLUDING NEGLIGENCE), EVEN IF STATPADS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF IMPLIED WARRANTIES OR LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THE ABOVE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO CUSTOMER. 5. CUSTOMER OBLIGATIONS. Customer shall: A. Execute and submit to StatPADS Program Management Order Forms for all AEDs Customer covers under this Agreement. B. Use StatPADS's AED compliance tracking system (aka "LifeREADY 360"). C. Notify LifeREADY 360 at 833.507.6877 within 24 hours upon Customer's use of an AED keep accurate and complete records of the Event in accordance with any reasonable requirements. D. Require and ensure that each authorized AED user has completed a nationally recognized CPR/AED training course as required by law. E. Refrain from using any AED for any purpose other than training until Customer has received a Certificate of Medical Authorization with respect to that AED. F. Use AEDs and/or other medical equipment or supplies in accordance with the reasonable standing orders protocols or other reasonable instructions as may be provided whether.in written form or otherwise (for example, instructions given by a licensed physician over the telephone) and ensure that AEDs and medical supplies provided are used and maintained in strict accordance with the applicable manufacturers' labeling and instructions. G. Customer shall maintain records of training programs, training providers and participating AED responders, which shall be available to StatPADS for review and approval at all times. H. Contact appropriate emergency response agency (e.g., via 911 when on land) immediately and without delay 9 an individual appears to be in cardiac arrest or in distress. I. Subject to the requirements of Applicable AED Laws, assist LifeREADY 360 in its review of all Events, and provide any and all information and documentation requests regarding such Event. J. Promptly record and report within the LifeREADY 360 program when the AED is in need of service. K. Comply with all other obligations set forth in this Agreement and the LifeREADY 360 Terms of Use. 6. INDEMNIFICATION. Customer shall defend, indemnify and hold StatPADS and its contractors harmless against all loss, liability, expense, cost or damage (including StatPADS's reasonable attorneys' fees, expert fees and other reasonable litigation expenses) arising from, incurred as a result of or in any matter related to, or alleged to relate to: a) Any breach of the terms of this Agreement by Customer or any person using Customers AED. b) Customer's unauthorized or unlawful use of AEDs subject to this Agreement. c) The unauthorized or unlawful use of AEDs subject to this Agreement by any other person. d) Any act or omission of Customer or any person using Customer's AED. e) The actions of StatPADS and its contractors, so long as they are not negligent or constitute willful misconduct, and, as applicable, are in accordance with generally accepted medical standards. 7. TERMINATION. This Agreement will continue to be in full force as long as Customer continues to use the Services. StatPADS may terminate this Agreement if Customer fails to fully comply with the terms of this Agreement, or fails to make any paymept due to StatPADS or Cintas within 30 days of its due date. StatPADS further reserves the right, at its sole option, to terminate Customer's use of the Services, with or without notice. Customer may terminate its use of the Services by providing 30 days' prior written notice to Stat Pads at www.Igeready360.com including the name, address and telephone number of the Customer's alternate provider of Services. Upon termination: (i) Customer will no longer be able to use the Services; (ii) StatPADS will no longer provide Customer with the Services and Customer will assume all obligations and duties associated, directly or indirectly, with its AED(s); (iii) Customer will return all documents provided to it by StatPADS; and (iv) StatPADS will not refund any fees. In any case where this Agreement is terminated, all protocols provided by StatPADS will be void effective on the termination date. 8. APPLICABLE LAW AND LITIGATION. The applicable law for the purpose of interpretation of this Agreement, or the enforcement of any rights or obligations hereunder, is the laws of the State of Idaho. Any action brought to interpret or enforce this Agreement must be brought in the state courts located Boise, Idaho or the federal courts for the District of Idaho, which courts will have exclusive jurisdiction and venue of any such action. If a legal proceeding is commenced to interpret or enforce this Agreement, the prevailing party shall recover its reasonable attomeys' fee in such a proceeding, or any appeal thereof.' 9. OTHER. If any provision of this Agreement is held to be invalid or unenforceable, all of the other provisions shall nevertheless continue in full force and effect. This agreement constitutes a final and complete statement of the agreement between the parties, and fully supersedes all prior agreements or negotiations, written or oral. StatPADS reserves the right to make changes to the approved AED response protocols at any time. StatPADS will provide all amended forms to Customer, which shall be deemed accepted by Customer. FOR CINTAS INTERNAL USE ONLY CINTAS Location # CINTAS Customer # *AED order forms must be attached to customer — - Agreements w/out an AED order can be emailed to CINTAS PO # CINTAS Sales Order # NA@Cintas.com STAFF REPORT ITEM NO. 13 TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Officer Benjamin Martinez, Community Development Director DATE: February 19, 2020 SUBJECT: Approval of Resolution 2020-003 and Consideration of a Memorandum of Understanding (MOU) with Goodwill Southern California to Establish a Youth Employment Program SUMMARY The purpose of this staff report is to consider a Memorandum of Understanding (MOU) for a term of one year with Goodwill Southern California (GSC) to establish a youth employment program in Baldwin Park. RECOMMENDATION Staff recommends the City Council: 1. Approve Resolution 2020-003 and the proposed MOU with the GSC; and 2. Authorize the Mayor to execute the MOU. FISCAL IMPACT There is no immediate fiscal impact with the approval of this MOU, but the city will contribute staff time and the use of city facilities. However, in exchange the City may receive up to 20 part-time summer employees at no cost or liability to the City. BACKGROUND The City of Baldwin Park has identified the need to create employment opportunities for local youth. To address this staff has begun exploring establishing a youth employment program that would target youth in the 16-18 age group. The intent of the program would be to provide valuable work experience for the participating youth, while also providing employers with needed workers. Discussions were initiated with the Baldwin Park Unified School District (school district) regarding collaborating. Understanding that GSC was also contracted to provide workforce programs in the area, they were also brought into the discussions. GSC is able to provide pay to participating youth for 120 hours. Of these 120 hours, 20 would be for job readiness training and 100 would be for actual work. After additional discussions it was decided that the best course of action would be for the school district and the city to each establish a separate MOUs with GSC, as all three continue to partner to establish the program. The MOUs would establish roles and responsibilities and facilitate data sharing. The program goal is to have 200 youth participate in the first year. LEGAL REVIEW The City Attorney has reviewed the attached draft agreement and has approved its form and content. ALTERNATIVES The City Council may decide not to pursue this MOU. ATTACHMENTS 1. Resolution No. 2020-003 2. Memorandum of Understanding (MOU) Attachment 7 Resolution No. 2020-003 RESOLUTION NO. 2020-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF BALDWIN PARK AND GOODWILL SOUTHERN CALIFORNIA ("GSC") FOR THE PURPOSES OF ESTABLISHING A YOUTH EMPLOYMENT PROGRAM WHEREAS, the City of Baldwin Park has identified the need for employment opportunities for youth; and WHEREAS, the City of Baldwin Park acknowledges the collaborative benefits of partnering with GSC and the Baldwin Park Unified School District on establishing a youth employment program; and WHEREAS, GSC is contracted to provide workforce programs in the area and is able to provide pay to participating youth for 120 hours; and WHEREAS, GSC will recruit program participants, provide initial assessment of potential participants, provide job readiness training, provide supportive services such as work clothing and transportation assistance, employment referrals, overall program monitoring; and WHEREAS, the City of Baldwin Park will participate in implementing the program by assisting in outreach to youth and employers, assisting in promoting the program through the use of city resources, providing access to city facilities, providing employment opportunities in various city departments and promoting program successes. NOW THEREFORE BE IT HEREBY RESOLVED, by the City Council of the City of Baldwin Park as follows: 1. That based upon the acknowledged need of a youth employment program that would benefit City of Baldwin Park residents. The City Council finds and determines that an MOU between the City of Baldwin Park and GSC that would formalize the establishment of a youth employment program would assist in addressing this need. 2. That the MOU between the City of Baldwin Park and GSC, a copy of which is attached as Exhibit A, is hereby approved. This authorization confers upon the Mayor or his designee the authority to sign the MOU on behalf of the City and to take such other and further actions as may be necessary and proper to carry out the terms of the MOU and the purpose of this Resolution. 3. This resolution shall become effective immediately upon its approval. 4. The City Clerk shall certify as to the adoption of this City Council Resolution. PASSED, APPROVED, AND ADOPTED this 19th day of February 2020. MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, JEAN M. AYALA, Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-003 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on February 19, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK Attachment 2 Memorandum of Understanding (MOU) MEMORANDUM OF UNDERSTANDING PURPOSE: The purpose of this Memorandum of Understanding (hereafter referred to as "MOU") is to enter into an agreement between Goodwill Southern California (hereafter referred to as "GSC") and the City of Baldwin Park, a public body, corporate and politic ("City"). 1. This agreement is entered into in a spirit of cooperation by the signatory agencies in order to maximize utilization of resources in serving youth job seekers and employers. It is understood that the development, implementation and ultimate success of GSC Career Resource Center (CRC) requires mutual trust and teamwork between agencies working together to accomplish common goals. The intent of this MOU is to establish the operational collaboration between GSC and the City. 2. PARTIES: The Parties to this MOU are: Goodwill Southern California 342 N. San Fernando Road Los Angeles, CA 90031 323-223-1211 And City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Attn: Shannon Yauchzee City Manager 3. DURATION OF AGREEMENT: This MOU shall become effective February 19, 2020 and terminate March 1, 2021. A. Modification: This MOU may be modified with the approval of both parties, provided both parties sign the revised agreement. A modification request must be presented in writing, 30 days prior to effective date. B. Termination: For non -mandated partnerships, either party may terminate its participation in this MOU without cause by providing 30 -day written notice by a nationally recognized overnight delivery service with delivery to, personal service at, or mail to, the addresses in Section 2. The 30 days will begin on the date of personal service, the date placed with the overnight delivery service or the date of mailing as applicable. C. Extension: This MOU may be extended by written agreement between both parties, provided such agreement is signed by both parties prior to the termination date and contains the following: (1) A statement of intent to continue the provisions of the MOU; (2) Revised effective and termination dates and (3) Dated signature of the signatory's designee. Memorandum of Understanding 1 4. INDEMNIFICATION: The City shall indemnify, defend and hold harmless GSC, its officers, agents and employees from all liability, to the extent related to the City's negligent acts, errors, omissions or those of its employees or agents under this agreement. GSC shall indemnify and hold harmless the City, its officers, agents and employees from all liability, to the extent related to GSC negligent acts, errors, omissions or those of its employees or agents under this agreement. 5. PARTNERSHIP PROVISIONS: Both GSC and the City have certain rights and responsibilities as outlined below: A. Scope of Services: Both parties agree to perform during the term of this MOU, the task, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this MOU as Exhibit "A". B. Dispute Resolution: All parties shall first attempt to resolve disputes informally. Any party may call a meeting to discuss and resolve disputes. All dispute resolutions must be approved by GSC's Vice President to be binding on GSC. If the dispute is not resolved, it shall be referred to GSC's Vice President who will work cooperatively with the City's executive management to resolve the issue. While informal dispute resolution is preferred, it shall not be a condition precedent to filing a lawsuit. C. Governance: GSC consists of various partners representing the various facets of the community served. Therefore, the governance of GSC requires cooperative involvement of all partners. The GSC's Executive Leadership shall endeavor to see that all contractual, fiscal and legal provisions are adhered to and that GSC remains fully operational. The City Executive Leadership shall ensure that their staff provides services outlined in Exhibit A and participate in GSC operations as outlined in the "Scope of Services". 6. OPERATIONALPROVISIONS: A. Both parties shall be committed to health and safety requirements and to providing equal access to services by persons with disabilities. B. Both GSC and the City will support each other's Mission, Vision and Values. It is understood that each organization has specific performance goals that they are striving to meet and that supporting each other through training and team work will result in increased achievement by all partners. C. Both GSC and the City will take an active role in promoting the services of the CRC to be provided by GSC and the City. Each shall provide current marketing materials for programs and services that indicate the nature of services offered, cost (if any), schedule, contact information, eligibility for services and other pertinent information. 7. INSURANCE AND SUBROGATION: Memorandum of Understanding 2 A. Both GSC and the City will maintain at least $2,000,000 aggregate General Liability Insurance with a reputable insurance provider and each party shall name the other as additional insured on said policy. Both GSC and City will provide proof of insurance to the other. B. Proof of Coverage. The City is self-insured, will provide adequate evidence of financial viability of such self-insurance coverage and such evidence must be updated annually. If GSC reasonably determines that the City's finances do not sustain self- insurance, the City shall be required to obtain third -party coverage from a reputable insurance company. C. GSC and the City each agree to provide a waiver of subrogation for the other in the event of any property or liability loss or damage caused to GSC or the City, by the other. 8. CONFIDENTIALITY: A. Subject to any limitation imposed on the City by law, information regarding persons served will be shared amongst the City through a variety of methods, including but not limited to case management, referrals, electronic systems (such as Skills Match, email and local area network)., subject to any limitations imposed by law with regard to student records. Exhibit B further outlines the data sharing arrangement between the parties. B. All staff of both GSC and the City will respect confidentiality of all persons served. C. All parties agree to adhere to legal requirements set forth by the Welfare & Institutions Code, the Rehabilitation Act, Health Insurance Portability and Accountability Act (HIPAA) and other legal statutes or requirements to ensure the protection and privacy of persons served, as it pertains to this particular MOU. 9. RELATIONSHIP OF THE PARTIES: A. It is the intention of the parties to create a relationship wherein CSRI is an independent provider of services hereunder. Notwithstanding any term(s) or terminology used in this Agreement (i.e. the reference to CSRI as "Partner"), nothing in this Agreement shall be construed as creating the relationship of employer-employee or establishing any trust, partnership or joint venture arrangement between GSC and the City. Nothing in this Agreement shall deprive or otherwise affect the right of either party to conduct business activities which may be competitive with the services to be provided hereunder. B. GSC and the City shall each be responsible, respectively, for the assessment, qualifying, hiring, management, compensation and/or termination of employment of their respective employees who may provide any of the services contemplated by this Agreement. Nothing in this Agreement is to be construed to create any co -employment of any GSC and/or the City employee by the other. Memorandum of Understanding 3 10. NON-DISCRIMINATION: Both GSC and the City agree to comply with all Federal and State statues that prohibit discrimination. The parties certify that all persons employed by and customers served by the GSC CRC, the City, or affiliates shall be treated equally without regard to race, religion, ancestry, national origin, sex, age, disability, marital status, political affiliation or beliefs. 11. CODE OF CONDUCT: Both parties agree to uphold each other's code of conduct/ethics and maintain the highest levels of integrity when serving as a representative of their organization and the Career Resource Center. 12. FACILITIES USE: It is agreed that the City will provide GSC with the use of City facilities as outlined in Exhibit A "Scope of Services". 13. AUTHORITY: The individuals signing below have the authority to commit the party they represent to the terms of this MOU and its attachments and do so commit by signing. This agreement is not in effect until it is signed by representatives of both GSC and The City. SIGNATURES Signature: Printed Name & Title: Simon Lopez, Workforce and Career Development Director Agency: Goodwill Southern California Address: 342 N. San Fernando Rd, Los Angeles, CA 90031 Telephone: (323)223-1211 Signature: Printed Name & Title: Manuel Lozano, Mayor Agency: City of Baldwin Park Address: 14403 E Pacific Ave Baldwin Park CA 91706 Telephone: (626) 813-5204 Memorandum of Understanding; 4 Attachments: Exhibit A: Scope of Services Exhibit B: Data Sharing Agreement Exhibit C: Universal Release of Information Form Memorandum of Understanding 5 EXHIBIT A SCOPE OF SERVICES Youth Employment Program Goodwill Southern California and the City of Baldwin Park February 19, 2020 Under this Memorandum of Understanding agreement Goodwill Southern California (GSC) and the City of Baldwin Park (City) shall agree to the following related to the Youth Employment Program; GSC will provide the following: o For youth ■ Streamlined employee outreach, recruitment intake and orientation to services; ■ Initial assessment of skills, aptitudes, abilities and supportive services; ■ Job search and placement assistance including career counseling; ■ Supportive services such as (interview and work clothing, transportation assistance, work items based on need and funding); ■ On-going intensive career assessment, counseling and planning. ■ Occupational classroom training; ■ Skills upgrading and retraining; ■ On -the -Job Training; ■ Job readiness training; ■ Soft -skills training; ■ Fund required screenings for employment such as fingerprinting services, medical exams, and testing for Tuberculosis; ■ Industry -based, customized training based on employer need with up front agreement to hire based on established conditions; ■ Employment referral and follow-up services for customers attaining employment for not less than 12 months after the first known day of employment. o For the City ■ Periodic updates to include progress on agreed to goals and data to verify progress ■ Agree to share information regarding youths that are participating; ■ Agree to meet periodically in person to discuss program progress, potential improvements or recommendations; ■ Periodically provide program progress updates to city council; ■ Provide updates on specific cases; ■ Participate in promoting program successes through public relations effort. o For employers ■ Participate in recruitment efforts; ■ Provide program informational seminars; ■ Respond to employer inquires; ■ Work site assessment; ■ Execute Youth Work Site Agreements; ■ Assist in completing Worksite Expectation Reviews; ■ Assist in completing Work Performance Evaluations, The City will provide the following: ■ Assist with outreach and recruitment of youth; ■ Assist with the promotion of the program including the use of the city's website, local BPNow newspaper, city events such as Concerts in the Park and the Farmers Market, billboard advertising, city related social media platforms, bus stops, the placement of informational material in city facilities and announcements at city council meetings; ■ Provide employment opportunities In various city departments for youth participants; ■ Complete all requirements for hired youth including Work Performance Evaluations and Worksite Expectation Reviews; ■ Assist with the recruitment of employers, including employers in and outside the city by providing information directly to businesses, business associations, other public entities and other city partners; ■ Provide GSC with the use of city facilities to conduct informational seminars; ■ Promote program successes through public relations efforts. Memorandum of Understanding 6 Exhibit B Data Sharing Agreement GSC CRC is an agency designed to help meet the vocational goals of customers. Data is one of the Center's most valuable resources and requires responsible and ethical use. GSC relies heavily on its electronic data processing systems and data stored in them to meet its educational, informational and operational needs. It is essential that these systems be protected from misuse. Further, data and computer systems will be maintained to ensure the highest levels of confidentiality and privacy as required by legal and regulatory requirements (including, but not limited to Welfare & Institutions Code, HIPAA, etc.). All documentation shall be maintained in a systematic way and in a secure environment. To maintain the highest quality and to protect the trust given to us by the community, it is essential that we collectively demonstrate adherence to ethical and legal standards and ensure that these standards are enforced. Standards of Professional Data Sharing Practice: 1. Notwithstanding anything in this Memorandum of Understanding or its Exhibits, participani information will only be shared by GSC subject to limitations imposed by law. 2. Customer information may be shared with the City and collaborative agencies of the GSC CRC to determine and tailor services based on the needs of the customer and to reduce redundancy of information asked of the customer; 3. In that the City and its employees are exposed to sensitive information on a regular basis, each shall use discretion when and to whom they shall disclose such information. the City and its employees shall not disclose privileged and/or confidential information to unauthorized parties; 4. The City and its employees shall not discuss in public areas privileged and/or confidential information as pertains to GSC CRC clients. 5. User names and passwords may be assigned to each individual City employee and GSC CRC employee to ensure security of our information systems. All information exchanged between parties authorized to use the information systems, shall be processed in such a way that unauthorized persons cannot retrieve such information by any means; 6. Each user name and password is unique to the individual and shall not be shared with others at any time; 7. Data shall be disseminated in cooperation with organizational policies on confidentiality and HIPAA; 8. Reports or any information contained in our information systems is not for release to the general public without approval of the person served and the authorization of the Vice President of Workforce and Career Development for Goodwill Southern California. Definitions: Privileged: Access due to status or association. Confidential: Information that has a legal implication. Memorandum of Understanding 7 Name: Prior Name(s): Address: City, State, Zip: Exhibit C Universal Release of Information Form (To be used with all Job Seeker customers) Date of Birth: Social Security #: Home Phone: Cell Phone: Other Phone: I hereby authorize GSC, its staff and the City of Baldwin Park to engage in verbal, written, facsimile or computerized communication of information for the express purpose of determining my eligibility for services and/or for identifying services or agencies to assist me. All pertinent records and information can be released, including those regarding past, present or future information or records that may be needed for eligibility determination, monitoring or follow up purposes. This information may include, but shall not be limited to, income records, employment information, public assistance records, educational records, credit history, health/physical status records, vocational rehabilitation assessment and other assessments or evaluations. It is my understanding that any information obtained by any agent or partner of the GSC will hold this information in strictest confidence. Further I acknowledge that any information shared will be used in my best interests and to provide ease of access to services. This agreement is time-limited to 12 months while I am receiving services and a new agreement shall be signed for services extending beyond that point. Customer Name Witness Name & Title cc: customer Customer Signature & Date Witness Signature & Date Memorandum of Understanding 8 STAFF REPORT SUMMARY TO: FROM: DATE: SUBJECT: ITEM NO. I - ` Honorable Mayor and Members of the City Council Shannon Yauchzee, Chief Executive Officer Benjamin Martinez, Community Development Directoj� February 19, 2020 17; Approval of a Memorandum of Agreement (MOA) with the Baldwin Park Business Association to Establish a Youth Employment Program The purpose of this staff report is to consider a Memorandum of Agreement (MOA) for a term of one year with the Baldwin Park Business Association (BPBA) that would establish formal cooperative relationship to implement a youth employment program. RECOMMENDATION Staff recommends that the City Council: 1. Approve the proposed MOA with the Baldwin Park Business Association; and 2. Authorize the Chief Executive Officer to finalize and execute the MOA. FISCAL IMPACT There is no immediate fiscal impact with the approval of this MOA but the city will contribute staff time and the use of city facilities. BACKGROUND The City of Baldwin Park has identified the need to create employment opportunities for local youth. To address this staff has begun exploring establishing a youth employment program that would target youth in the 16-18 age group. The intent of the program would be to provide valuable work experience for the participating youth, while also providing employers with needed workers. Discussions were initiated with the Baldwin Park Unified School District, Goodwill Southern California (GSC) and the Association regarding collaborating. All agreed to work together to initiate this program, which will require the execution of agreements that outline roles and responsibilities and facilitate data sharing. This MOA with the Association will follow the approval of an MOU between the City and GSC. The Association's primary role will be to recruit employers from its member that will offer employment opportunities to participating youth. The program goal is to have 200 youth participate in the first year. ALTERNATIVES The City Council may decide not to pursue this MOA. ATTACHMENTS 1. Memorandum of Agreement (MOA) Attachment 1 Memorandum of Agreement (MOA) MEMORANDUM OF AGREEMENT Memorandum of Agreement MOA (hereafter referred to as "MOA") is to initiate a partnership between the City of Baldwin Park a public body, corporate and politic (hereafter referred to as "City") and the Baldwin Park Business Association (hereafter referred to as "Association"). WHEREAS, this MOA is established in the spirit of cooperation by the signatory organizations in order to implement a youth employment program that will maximize resources in serving and placing eligible youth candidates into employment. The intent of this MOA is to establish the operational collaboration between the City and the Association. WHEREAS, the parties to this MOA are the City of Baldwin Park at 14403 E. Pacific Avenue, Baldwin Park, CA 91706 and the Baldwin Park Business Association at 3100 Big Dalton Avenue, Suite 170, #263. WHEREAS, this MOA shall become effective February 19, 2020 and terminate March 1, 2021. 1. ROLES & RESPONSIBILITIES: • The City's Scope of Services to include: o Assist with the promotion of the program including the use of the city's website, local BPNow newspaper, city events such as Concerts in the Park and the Farmers Market, billboard advertising, city related social media platforms, bus stops, the placement of informational material in city facilities and announcements at city council meetings; o Assist with the recruitment of employers including employers in and outside the city by providing information directly to businesses, business associations, other public entities and other city partners. o Cooperate in promoting program successes through public relations efforts. • The Association's Scope of Services to Include: o Conduct outreach and recruitment of employers; o Assist with the promotion of the program through Association resources; o Cooperate in promoting program successes through public relations efforts. 2. CONFIDENTIALITY: Subject to any limitation imposed by law, information regarding persons served will be shared amongst signed parties. All staff of both the City and the Association will respect confidentiality of all persons served. 3. CODE OF CONDUCT: Both parties agree to uphold each other's code of conduct/ethics and maintain the highest levels of integrity when serving as a representative of their organization. 4. AUTHORITY: The individuals signing below have the authority to commit the party they represent to the terms of this MOA and do so commit by signing. CITY OF BALDWIN PARK am Shannon Yauchzee Chief Executive Officer Dated: THE BALDWIN PARK BUSINESS ASSOCIATION By: Froilan Mendoza, Chair Dated: STAFF REPORT TO: FROM: DATE: ITEM NO. Honorable Mayor and Members of the City Council Benjamin Martinez, Director of Community DevelopmerftA�l � February 19, 2020 SUBJECT: Consideration and Approval of the San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement SUMMARY In October 2019, Governor Gavin Newsom signed SB 751 (Rubio), legislation that allows the cities in the San Gabriel Valley and the County of Los Angeles to form the San Gabriel Valley Regional Housing Trust (SGVRHT) Joint Powers Authority (JPA). The Trust is intended to provide a stronger opportunity for San Gabriel Valley cities to attract and secure funding for supportive housing and affordable housing projects. In order to join the SGVRHT, the City needs to execute the JPA, which sets forth the powers of the trust that the member parties would share. Any city within the San Gabriel Valley is eligible, though not required, to join by executing the agreement. Joining the trust would provide additional potential funding resources for the planning and construction of affordable housing and homeless housing projects in the City. RECOMMENDATION Staff recommends the City Council 1. Authorize the City Manager and City Attorney to finalize the Joint Exercise of Powers Agreement; and 2. Authorize the Mayor to execute the San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement. FISCAL IMPACT The City will be required to pay an annual administrative fee. Based on population size, the City will be required to pay a fee of $25,000 on an annual basis. If the City allocates it's Measure H funding towards setting up a Housing Trust Fund towards the regional effort, then the first year administrative fee would be waived. There is no fiscal impact to the City during the first year. BACKGROUND The SGVRHT is being created to increase the availability of funding for the planning and construction of housing projects for the homeless and extremely low, very low, and low-income populations within the San Gabriel Valley. The SGVRHT will be able to receive public and private financing and funds, and will also be able to authorize and issue bonds. The SGVRHT will be governed by elected officials from the San Gabriel Valley, so they will be able to direct funding to those projects and programs that are most important to the region. The JPA was developed by a working group of city staff from approximately seventeen cities in the San Gabriel Valley. Staff from every city was invited to these bi-weekly meetings. Before finalization, the Agreement was also circulated to city managers and city attorneys for additional comment and review. The finalized Agreement, based on input, is attached (Attachment 1). The Agreement sets forth the powers authorized to the SGVRHT in support of its purpose of funding and financing the planning and construction of affordable housing and housing for the homeless. The Agreement also establishes the limitations on the powers of the SGVRHT. Specifically, the SGVRHT will not have the power to do the following: • Regulate land use within the jurisdiction of any of the Parties; • Levy, advocate for, incentivize the levying of an impact fee, charge, or other land use exaction as a condition of approval for the funding for a development project. • Require inclusionary zoning requirements. • Fund or otherwise approve an agreement for a housing project that is not supported by the Party • Require the Parties to this Agreement to accept or provide any specific number of housing units as a prerequisite to joining or remaining a Party to this Agreement. The SGVRHT will be responsible for preparing an annual audit and annual financial report to describe the funds received by the SGVRHT, the use of said funds, and how they have furthered the purpose of the SGVRHT. The City could decide to leave the SGVRHT at the end of any fiscal year, with at least a six-month notice to the SGVRHT Board of Directors. If the City decided to leave the SGVRHT and a project was currently being funded in its jurisdiction, the City would be responsible for an exit fee associated with the cost of the SGVRHT's completion of the project. If the City were to leave and return to the SGVRHT, the City would be responsible for additional administrative fees upon its re-entry into the SGVRHT. SGVRHT Board of Directors The Agreement establishes that the SGVRHT shall be governed by a Board of Directors of nine Directors composed of the following members: • Seven members from jurisdictions that are parties to the Agreement (i.e. any city or the County of Los Angeles); and • Two members that are experts in housing or homeless policy. The SGVRHT Board of Directors will be named by the Governing Board of the San Gabriel Valley Council of Governments (SGVCOG) for two-year terms. These criteria for the SGVRHT Board of Directors were established in the authorizing legislation. The SGVCOG Governing Board is anticipated to use a district -based approach to appoint the seven jurisdictional members. The following districts would be used: • Northeast District: Azusa, Claremont, Glendora, La Verne, San Dimas • Southeast District: Covina, Diamond Bar, Industry, La Puente, Pomona, Walnut • Central District: Baldwin Park, EI Monte, Rosemead, South EI Monte, Irwindale, West Covina • Northwest District: Arcadia, Bradbury, Duarte, La Canada Flintridge, Monrovia, San Marino, Sierra Madre • Southwest District: Alhambra, Montebello, Monterey Park, San Gabriel, South Pasadena, Temple City • Two at -large members from any city that is a Party to the Agreement, or the County if it is a Party to the Agreement. If only one city from a district were to join the SGVRHT, an at -large election amongst any jurisdiction that is a Party to the Agreement (including any city and the County of Los Angeles). This will help to ensure that there is regional representation amongst the parties, while also ensuring that there is adequate opportunity for every city to have representation on the Board, regardless of their district. The SGVCOG Governing Board will develop and adopt a process by which to appoint members all members of the SGVRHT Board of Directors, including the two housing and homeless experts. At this time, the SGVCOG anticipates that the Governing Board will approve this process at its February 2020 meeting and hold elections for the SGVRHT Board of Directors at its April 2020 meeting. Annual Administrative Fees The Agreement establishes an annual administrative fee for Parties to the Agreement. This fee is based on population size. Population Administrative Fee • Up to 30,000 $10,000 • 30,001 — 60,000 $15,000 • 60,001 —100,000 $20,000 • 100,001 —175,000 $25,000 • County (per district) $25,000 The SGVRHT will actively pursue public and other grant funding and private donations. However, there are some activities that the SGVRHT will likely undertake, i.e. fundraising, advocacy efforts that may not be eligible for these funding sources. The annual administrative fees will provide the SGVRHT with a funding source for these important activities and will also allow for consistent operations even during periods when the SGVRHT receives less outside funding. SGVRHT Staffinq The SGVRHT will not have its own staff but will instead contract with another public entity for its core staff. The SGVRHT will also procure and hire consultants to provide additional technical support and expertise for more specialized topics. At this time, the participating cities have indicated that they intend to contract with the SGVCOG for core staffing support. The contract between the SGVRHT and the SGVCOG for core staffing would be considered and executed by the SGVRHT Board of Directors upon its seating. Twenty-one cities in the San Gabriel Valley have indicated intent to consider joining the SGVRHT. Currently, the following cities have indicated that the SGVRHT joint powers agreement will also be considered by their city councils in the coming weeks: • South EI Monte • La Verne • Arcadia • West Covina • Baldwin Park • Alhambra • Claremont • Duarte • Covina • Pomona • EI Monte • Diamond Bar • Montebello • Diamond Bar • San Gabriel Currently, $1.35 million in funding has been allocated to the SGVRHT. This seed money will be awarded to projects for the region's extremely low, very low, and low-income residents and homeless residents in cities that join the SGVRHT. In addition, it is anticipated that the SGVRHT will apply for funding from the State's Local Housing Trust Fund Grant Program. The SGVRHT would be eligible to apply for between $500,000 - $5,000,000 in funding through this Program. The State has indicated that the notice of funding availability (NOFA) for this program is anticipated to be released in spring 2020. The SGVCOG Governing Board will hold elections for and appoint members to the SGVRHT Board of Directors in April 2020. The SGVRHT Board of Directors would be seated shortly thereafter. The SGVRHT Board of Directors will initially consider a process for awarding the $1.35 million in funding available to the SGVRHT. Over the first year of its operation, the SGVRHT will also undertake a number of foundational efforts, including development of a housing pipeline, development of priorities and a strategic plan, and development of a long-term funding strategy. LEGAL REVIEW The City Attorney has reviewed the attached draft agreement and will work with the City Manager to finalize its form and content. ALTERNATIVES The City Council may decide not to approve this agreement. This action could result in the loss of affordable housing resources to the City of Baldwin Park and the ability to produce additional affordable housing opportunities to low-income families ATTACHMENTS 1. San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement. Attachment 1 San Gabriel Valley Regional Housing Trust Joint Exercise of Powers Agreement THE SAN GABRIEL VALLEY REGIONAL HOUSING TRUST JOINT EXERCISE OF POWERS AGREEMENT THIS JOINT EXERCISE OF POWERS AGREEMENT (the "Agreement") is made this 19th day of February 2020 (the "Effective Date"), by and between the public agencies listed in the attached Exhibit "A" (hereafter, individually, a "Party" and collectively, the "Parties"). RECITALS A. The Parties are authorized to take such actions that promote the public health, safety and welfare of residents. B. The Parties acknowledge that a shortage of affordable housing exists as a result of various causes. C. The Parties are committed to providing additional housing opportunities and reducing homelessness in a coordinated and comprehensive manner. D. The Parties acknowledge that an adequate supply of housing will provide social and economic benefits to residents and taxpayers of each Party. E. Each Party has the individual power to fund the planning and construction of affordable housing projects within its jurisdictional boundaries and to carry out all of the purposes of this Agreement. F. The Parties find it in their mutual interest to enter into this Agreement to provide a coordinated response to addressing shortages in workforce housing, affordable housing, and supportive housing in the San Gabriel Valley. G. California Government Code sections 6500 et seq. ("Joint Exercise of Powers Act" or "Act") permits two or more public agencies to create a joint powers authority for the purposes cited herein, and permits such agencies to exercise jointly any power that the public agencies could exercise separately. H. California Government Code section 6539.6 authorizes the County of Los Angeles and any of the cities within the jurisdiction of the San Gabriel Valley Council of Governments to create a joint powers agency known as the San Gabriel Valley Regional Housing Trust ("SGVRHT"), which may do any of the following: 1. fund the planning and construction of housing of all types and tenures for the homeless population and persons and families of extremely low, very low, and low income, as defined in Section 50093 of the Health and Safety Code, including, but not limited to, permanent supportive housing; 2. receive public and private financing and funds; and 3. authorize and issue bonds, certificates of participation, or any other debt instrument repayable from funds and financing received and pledged by SGVRHT. I. The Parties are establishing the SGVRHT to promote public-private partnerships, nonprofit collaborations, and community building to maximize sources of public and private funds, when available, to efficiently accelerate housing for homeless, low, very low and extremely low-income individuals and families. J. This Agreement shall not in any way be interpreted to limit any Party's authority over land -use decisions within their respective jurisdictions, including, but not limited to, whether any project or program supported by SGVRHT is to be implemented within such Party's jurisdiction. NOW, THEREFORE, in consideration of the mutual promises set forth below, the parties agree as follows: Section 1. Creation and Purpose. a) Creation of SGVRHT. Pursuant to the Joint Exercise of Powers Act, including Section 6539.6 of the Government Code, there is hereby created a public entity to be known as the "San Gabriel Valley Regional Housing Trust." SGVRHT shall be a public entity separate and apart from the Parties, and shall administer this Agreement. b) Purpose. This Agreement is made pursuant to the Joint Exercise of Powers Act for the purpose of creating SGVRHT as a public entity separate from the Parties to: (i) exercise common powers with respect to providing funding for the planning and construction of housing of all types and tenures for the homeless population and persons and families of extremely low, very low, and low income, as defined in Section 50093 of the Health and Safety Code, including, but not limited to, permanent supportive housing; and (ii) receive public and private financing and funds. The purpose of this Agreement shall be accomplished and common powers exercised in the manner set forth in the Agreement. Nothing contained in this Agreement shall preclude any Party from establishing, maintaining or providing social programs or services to its respective residents as it deems proper and necessary. Section 2. Term and Termination. a) Term. This Agreement shall become effective, and SGVRHT shall come into existence, on the Effective Date, which date shall be the date upon which this Agreement has been approved by four eligible members, and this Agreement shall thereafter continue in full force and effect until terminated pursuant to subdivision (b) of this section. b) Termination. This Agreement may be terminated by agreement of a majority of the Parties, but shall remain in full force and effect until all bonds or SGVRHT liabilities have been paid. Upon such liabilities being paid, the assets of SGVRHT shall be distributed to the Parties in proportion to the contributions of each Party to SGVRHT and the amounts paid by, each Party in connection with SGVRHT's activities. Section 3. Powers and Duties of SGVRHT. a) General Powers. SGVRHT shall have all the powers common to the Parties to this Agreement necessary or convenient, specified or implied, to accomplish the purpose of this Agreement as set forth in Section 1, subject to the restrictions set forth in Section 3, subdivision (c) below. Said powers shall be exercised in the manner provided in the Joint Exercise of Powers Act, including without limitation all powers set forth in Government Code section 6539.6, and, except as expressly set forth herein, subject only to such restrictions upon the manner of exercising such powers as are imposed upon the City of West Covina, a general city. b) Specific Powers. Without limiting the generality of the powers conferred in subdivision (a) of this Section 3, SGVRHT is hereby authorized, in its own name, to do all of the acts necessary or convenient to the accomplishment of the purposes of this Agreement and the full exercise of the powers conferred in subdivision (a) of this Section 3, including but not limited to the following: 1. to make and enter into contracts; 2. to contract for staff assistance, including, but not limited to, contracting with other public agencies; 3. to sue and be sued in its own name; 4. to apply for, accept, receive and disburse grants, loans and other aids from any Federal, State or local program that is related to the purposes of this Agreement; 5. to invest any money in the treasury pursuant to Section 6505.5 of the Joint Exercise of Powers Act that is not required for the immediate necessities of SGVRHT, as SGVRHT determines is advisable, in the same manner and upon the same conditions as local agencies, pursuant to Section 53601 of the California Government Code; 6. to apply for letters of credit or other forms of financial guarantees in order to enter into agreements in connection therewith; 7. to incur and discharge debts, liabilities, and obligations, subject to the limitations provided in this Agreement and to the extent permitted under the law; 8. to issue and receive loans; 9. to engage the services of private consultants to render professional, financial and technical assistance and advice in carrying out the purposes of this Agreement; 10.to employ and compensate legal counsel, including bond counsel, determined appropriate by SGVRHT in the accomplishment of the purposes of this Agreement; 11. to contract for engineering, construction, architectural, accounting, environmental, land use, or other services determined necessary or convenient by SGVRHT in connection with the accomplishment of the purposes of this Agreement; 12. for the purposes of enforcing affordable housing covenants or holding security interests for loans, to take title to, and transfer, sell by installment sale or otherwise, lands, structures, real or personal property, rights, rights-of-way, franchises, easements, and other interests in real or personal property which SGVRHT determines are necessary or convenient in connection with the accomplishment of the purposes of this Agreement; 13. for the purposes of renting space for SGVRHT to operate, to lease to, and to lease from, a Party or any other person or entity lands, structures, real or personal property, rights, rights-of-way, franchises, easements, and other interests in real or personal property which SGVRHT determines are necessary or convenient in connection with the accomplishment of the purposes of this Agreement; 14. to solicit charitable contributions from private sources; 15.to acquire, hold, or dispose of property, contributions, and donations of property, funds, services, and other forms of assistance from persons, firms, corporations, and government entities; 16. to partner with Parties on funding solicitations and other opportunities for the purposes set forth in this Agreement, including but not limited to jointly exercising powers with a Party pursuant to the Joint Exercise of Powers Act; 17. to the extent not herein specifically provided for, to exercise any powers in the manner and according to methods provided under the laws applicable to the SGVRHT; and 18. to carry out and enforce all the provisions of this Agreement incompliance with the Joint Exercise of Powers Act. c) Limitation on Powers. This Agreement does not authorize SGVRHT do any of the following: 1. regulate land use within the jurisdiction of any of the Parties; 2. levy, or advocate or incentivize the levying of, any land use exaction such as an impact fee, charge, dedication, reservation or tax assessment, as a condition of approving the funding for or approval of, a development project; 3. require inclusionary zoning requirements; 4. fund or otherwise approve an agreement for a housing project that is not supported by the Party within whose jurisdiction the project is proposed to be located; or 5. require the Parties to this Agreement to accept or provide any specific number of housing units as a prerequisite to joining or remaining a Party to this Agreement. Section 4. Members/Affiliates. a) Members. The members of SGVRHT shall be the Parties to this Agreement who have not withdrawn from SGVRHT, and such other entities that may join SGVRHT after execution of this Agreement. New members may join on the terms and conditions set forth in Section 10 hereof. Only the County of Los Angeles and cities within the jurisdiction of the San Gabriel Valley Council of Governments may become members of SGVRHT. b) Affiliates. Entities that are eligible to be a party to this Agreement may join the SGVRHT as an affiliate. Entities that join as an affiliate are not eligible to have a member of their governing board serve on the Board of Directors or receive funding for a project within their jurisdiction until such time, if ever, they become of a Party of SGVRHT. An eligible entity may become an affiliate through written notice from the executive officer of the entity, but shall not be a Party to this Agreement. Section 5. Board of Directors. a) Selection of Directors. The membership of the Board of Directors of SGVRHT shall be governed by Government Code section 6539.6 and as it may be amended. As currently provided therein, SGVRHT shall be. governed by a Board of Directors selected by the San Gabriel Valley Council of Governments Governing Board ("SGVCOG Board") consisting of nine Directors selected as follows: 1. Seven Directors who are members of the SGVCOG Board that either represent: (i) a County of Los Angeles board of supervisor district that is located wholly or partially within the territory of the San Gabriel Valley Council of Governments, provided the County of Los Angeles is a Party to this Agreement; or (ii) a city that is a Party to this Agreement. 2. Two Directors that are experts in homeless or housing policy. 3. Alternates for each Director position may be established by the Board of Directors under bylaws adopted by the Board of Directors; provided that such alternates meet the requirements established in Government Code section 6539.6 and as it may be amended. b) Board Powers. Subject to the limitations of this Agreement and the laws of the State of California, the powers of SGVRHT shall be vested in and exercised by and its property controlled and its affairs conducted by the Board of Directors. c) Director Terms. At its first regular meeting following the Effective Date or at such other time as it determines, the SGVCOG Board shall select the Directors for the SGVRHT Board of Directors. Each Director shall serve a term of two years. At a regular SGVCOG Board meeting preceding the end of the Directors' terms by at least 15 days, the SGVCOG Board shall select new Directors or re -select current Directors for the new terms of office.. There is no limit on the number of terms a Director may serve. In the event of a vacancy on the Board of Directors, the SGVCOG Board shall appoint a replacement within 60 days of such vacancy who shall serve out the .remainder of term of the Director that he or she has replaced. d) Advisory Board. The Board of Directors may appoint advisory boards that may include such persons as designated by the Board of Directors. The Board of Directors shall adopt bylaws that govern the appointment of advisory boards should it determine in its discretion to appoint such advisory boards. e) Compensation. Directors shall serve without compensation but may be reimbursed for any expenses actually incurred in connection with serving as a Director; provided such expenses have been previously approved by the Board of Directors and incurred in accordance with any SGVRHT policies or procedures governing same. f) Meetings of the Board of Directors. 1. Call, Notice and Conduct of Meetings. All meetings of the Board of Directors, including without limitation, regular, adjourned regular, special meetings and adjourned special meetings, shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act, Government Code sections 54950 et seq. 2. Regular Meetings. Regular meetings of the Board of Directors shall be held at such dates and times as the Board of Directors may fix by resolution; a copy of such resolution shall be furnished to each Party hereto. If any day so fixed for a regular meeting shall fall upon a legal holiday, then such regular meeting shall be held on the next succeeding business day at the same hour, unless otherwise determined by the Board of Directors. No notice of any regular meeting of the Board of Directors need be given to the individual Directors. 3. Special Meetings. Special meetings of the Board of Directors shall be held whenever called by the Chairperson of the Board or by a majority of the Directors. Notices of all special meetings shall be provided to all Parties. 4. Quorum. A quorum is established if at least five (5) Directors are present at a meeting, except that less than a quorum may adjourn a meeting to another time and place or constitute a "committee of the whole" for purposes of hearing reports or other matters not requiring action by the Board of Directors. Unless otherwise provided in this Agreement, actions and decisions of the Board of Directors may be taken by a majority of the quorum present at any meeting. 5. Minutes, The Board of Directors shall cause minutes of all regular, adjourned regular, and special meetings to be kept and present same for approval by the Board of Directors. 6. Officers. The Board of Directors shall elect a chairperson and a vice chairperson from among its Directors at the first meeting held in each calendar year. In the event that the chairperson or vice chairperson so elected ceases to be a Director, the resulting vacancy shall be filled at the next regular meeting of the Board of Directors held after such vacancy occurs or at a special meeting called for that purpose. In the absence or inability of the chairperson to act, the vice chairperson shall act as chairperson. The chairperson, or in the chairperson's absence, the vice chairperson, shall preside at and conduct all Board of Director meetings. 7. Rules and Regulations. The Board of Directors may adopt, from time to time, by resolution, such rules, regulations and bylaws for the conduct of its meetings and affairs as the Board determines is necessary or convenient. Section 6. Additional Officers and Employees a) Officers and Contract Staff. 1. SGVRHT may contract for officers and staff with a Party to this Agreement, the San Gabriel Valley Council of Governments or other independent contractors, agents, or volunteers as the Board of Directors may deem necessary to carry out any of SGVRHT's powers, upon such terms and conditions as the Board may require, including the retaining of professional and technical assistance, provided that adequate funds are available in SGVRHT's budget and are appropriated by SGVRHT therefore. 2. None of the officers, agents or staff, if any, directly contracted by SGVRHT shall be deemed, by reason of their roles or duties or contracted status, to be employed by any Party. 3. If SGVRHT contracts with a Party to this Agreement to provide SGVRHT with administrative services through persons who are employees and/or officers of the Party, then any retirement liabilities associated with that Party's employees and/or officers shall not constitute a liability of SGVRHT or any other Party to this Agreement. 4. All privileges and immunities from liability, exemptions from laws, ordinances and rules, and benefits that apply to officers, agents or employees of a member Party shall apply to the same extent when performing duties for SGVRHT. b) Treasurer and Auditor/Controller. Pursuant to Government Code Sections 6505.5 and 6505.6, the Board of Directors shall appoint an officer or employee of SGVRHT, the treasurer of a Party to this Agreement or a certified public accountant to hold the offices of treasurer and auditor for SGVRHT. Such person or persons shall possess the powers of and shall perform the treasurer and auditor functions for SGVRHT required by Sections 6505, 6505.5 and 6505.6 of the Government Code, including any amendments thereto. Pursuant to Government Code Section 6505. 1, the auditor and treasurer shall have charge of certain property of SGVRHT. The treasurer and auditor shall ensure that there shall be strict accountability of all funds and reporting of all receipts and disbursements of SGVRHT. The treasurer and auditor of SGVRHT shall be required to file an official bond as required by Government Code section 6505.1 with the Board of Directors in an amount, which shall be established by the Board. Should the existing bond or bonds of any such officer be extended to cover the obligations provided herein, said bond shall be the official bond required herein. The premiums on any such bonds attributable to the coverage required herein shall be an appropriate expense of SGVRHT. c) Attorney. The Board of Directors shall have the power to appoint one or more legal advisors to SGVRHT who shall perform such duties as may be prescribed by the Board. Section 7. Financial Provisions a) Fiscal Year. The Fiscal Year of SGVRHT shall, unless and until changed by the Board of Directors, commence on the 1st day of July of each year and shall end on the 30th day of June of the next succeeding year except that the initial Fiscal Year of SGVRHT shall commence on the effective date of this Agreement and end on the immediately following 30th day of June. b) Budget. 1. General Budget. Within one hundred and twenty days (120) after the first meeting of the Board of Directors, a general budget for the first fiscal year shall be adopted by the vote of a majority of the membership of the Board of Directors. 2. Expenditures for the Approved Budget. The payment of all SGVRHT obligations is limited to the amount of appropriations allowed in SGVRHT's approved budget, except as it may be revised with the approval of a majority of all of the Directors of the Board of Directors. c) Contributions by the Parties. 1. Administrative Cost Contributions, The Parties agree that they shall make annual contributions ("Administrative Fee") towards the budgeted administrative costs of SGVRHT in accordance with a cost allocation formula as outlined below: Population Annual Administrative Fee Up to 30,000 $10,000 30,001 — 60,000 $15,000 60,001 —100,000 $20,000 100,001 —175,000 $25,000 County (per district) $25,000 Htmiate mempersnip Population Annual Administrative Fee Up to 30,000 $2,000 30,001 — 60,000 $3,000 60,001 — 100,000 $4,000 00,001 —175,000 $5,000 The Administrative Fee and Affiliate Fee (collectively, "Fees") shall be assessed annually. After the first fiscal year, the Fees shall increase annually in an amount equal to the U.S. Bureau of Labor Statistics consumer price index for the Los Angeles -Long Beach -Anaheim area for the 12 -month period preceding the year the Fees are assessed. Payment of the Fees shall be due within 30 days of receipt of an invoice from the SGVRHT. The invoice shall indicate how the Fees were calculated. A Party's contribution to SGVRHT's administrative costs shall be in the form of money, unless the Board of Directors approves another form of contribution such as services, personal property or use of real or personal property, or other in- kind contributions. The acceptance and valuation of any such non -monetary contributions may be used to offset in whole or part a Party's contribution as determined in the sole and absolute discretion of the Board of Directors. If a Party has received funding through the County Measure H Program and allocates that funding to support the start-up and operations of the SGVRHT, the funding will be credited towards the Party's first year Administrative Fee only. Notwithstanding the above, after the first fiscal year the Board of Directors may establish Fees in an amount the Board of Directors deems financially prudent; provided it shall roughly be proportional as to each Party in the amounts reflected in the table above. 2. Program Cost Contributions. In addition to a Party's annual Administrative Fee set forth above, the level of, and mechanism for involvement by SGVRHT or a Party to any particular programs and program budget, funded, sponsored or operated by SGVRHT, shall be determined and approved by the Board of Directors. d) Accounts and Reports. 1. Books and Records. There shall be strict accountability of all SGVRHT funds and accounts and report of all SGVRHT receipts and disbursements. Without limiting the generality of the foregoing, SGVRHT shall establish and maintain such funds and accounts as may be required by good government accounting practice. The books and records of SGVRHT shall be open to inspection at all reasonable times by each Party and its duly authorized representatives. 2. Annual Audit. The person appointed by the Board of Directors to perform the auditor function for SGVRHT shall cause an annual independent audit of the accounts and records of SGVRHT and records to be made by a certified public accountant or firm of certified public accountants in accordance with Government Code section 6505. Such audits shall be delivered to each Party and shall be made available to the public. 3. Annual Financial Report. Pursuant to section 6539.6 of the Government Code, SGVRHT shall publish an Annual Financial Report that shall describe the funds received by SGVRHT and the use of such funds by SGVRHT. The Annual Financial Report shall describe how the funds received by SGVRHT have furthered the purpose of SGVRHT. e) Funds. Subject to the applicable provisions of any instrument or agreement which SGVRHT may enter into, which may provide for a trustee or other fiscal agent to receive, have custody of and disburse SGVRHT funds, the person appointed by the Board of Directors to perform the treasurer function for SGVRHT shall receive, have the custody of and disburse SGVRHT funds in accordance with generally accepted accounting practices, shall make the disbursements required by this Agreement or to carry out any of the provisions or purposes of this Agreement. Section 8. Amendments. Unless otherwise specifically provided herein, this Agreement may not be amended or modified except by writing and with approval of two-thirds of the governing bodies of all the Parties and no other amendment or modification shall be of any force and effect unless approved in accordance with this Agreement. Section 9. Non -Liability for Obligations of SGVRHT. The debts, liabilities and obligations of SGVRHT shall not be considered the debts, liabilities or obligations of any Party or its respective officers, agents, employees, representatives or volunteers. a) Indemnification. The SGVRHT shall defend, indemnify and hold harmless each Party, its officers, agents, employees, representatives and volunteers (the "Indemnitees") from and against any loss, injury, claim, lawsuit, liability, expense, or damages of any kind or nature (collectively, "Claims") brought by a third party which arises out of or in connection with SGVRHT's administration of this Agreement, including such third party claims arising out of or in connection with any Indemnitees acting within their authorized capacity as an officer, agent, employee, representative or volunteer of SGVRHT. The SGVRHT's duty to defend and indemnify under this Section shall not extend to Claims otherwise arising out of the Indemnitees' own active negligence, omissions or willful misconduct, whether in whole or part. The SGVRHT shall finance its obligation pursuant to this Subsection by establishing a liability reserve fund, and/or by purchasing commercial insurance, and/or by joining a joint powers insurance authority (JPIA) as determined by the Board. In the event the SGVRHT's financial obligations to indemnify, defend and hold harmless, pursuant to this Subsection, exceed the liability reserve fund and/or the proceeds from any applicable insurance and/or JPIA coverage maintained by the SGVRHT (hereinafter "Unfunded Liability"), a Party or Parties may meet and confer with SGVHRT in good faith to negotiate alternative means or mechanisms by which SGVHRT may fund such Unfunded Liability; however, in no event shall the event of an Unfunded Liability relieve, limit or waive SGVHRT's obligations of indemnity or defense to each Party as first set forth above in this Section. Nothing herein shall obligate any Party to indemnify or hold harmless SGVRHT for any Unfunded Liability. b) Assignment. Each Party shall assign to the SGVRHT its rights, title, and interest to recover damages from any third party for Claims arising out of this Agreement, to the extent that the SGVRHT has met its obligations to defend and indemnify such Party pursuant to this Section. c) Survival. SGVRHT's duty to defend, indemnify and hold harmless shall survive and continue in full force and effect after withdrawal of any Party from this Agreement, including as to the withdrawing Party, or termination of this Agreement for any reason with respect to any Claims that occurred before the date of such withdrawal or termination. Section 10. Admission and Withdrawal of Parties. a) Admission of New Parties. It is recognized that additional eligible entities other than the Parties, may wish to join SGVRHT after the Effective Date. Such eligible entities may become a Party to this Agreement upon such terms and conditions as are established by this Agreement and the Board of Directors. As a condition precedent to becoming a Party more than six months after the Effective Date, an eligible entity may thereafter become a Party to this Agreement; provided that (1) this Agreement is adopted by its governing body and (2) the eligible entity pays, a late joining fee. The late joining fee shall be calculated by totaling the annual affiliate fee the eligible entity would have paid under this Agreement had it been an affiliate in all years prior to becoming a Party, minus any affiliate fees it actually paid during those years. Notwithstanding the foregoing, an eligible entity's late joining fee shall not exceed two times the amount of the applicable annual administrative fee existing at the time it becomes a Party. Payment shall be due within 30 days of receipt of an invoice from SGVRHT. b) Withdrawal from SGVRHT. A Party may withdraw from SGVRHT upon its governing board's adoption of a resolution stating its intent withdraw from SGVRHT. The withdrawal of any Party, unless otherwise provided by the Board of Directors, shall be conditioned as follows: 1. The withdrawal shall be effective at the end of the SGVRHT fiscal year which is at least six months after the receipt by SGVRHT of a written notice of the Party's intent to withdraw, accompanied by a copy of the governing board resolution stating its intent to withdraw; and 2. Unless otherwise provided by a unanimous vote of the Board of Directors, withdrawal shall result in the forfeiture of the withdrawing Party's rights and claims relating to distribution of property and funds upon termination of SGVRHT as set forth in Section 2 above. Withdrawn members shall not be entitled to any reimbursement of Administrative Fees. Section 11. Notices. Notices required or permitted hereunder shall be sufficiently given if made in writing and delivered either personally or by registered or certified mail, postage prepaid, to the persons and entities listed at the addresses set forth in the attached Exhibit "A", or to such other address as may be designated to SGVRHT for formal notice. Section 12. Miscellaneous. a) Section Headings. The section headings herein are for convenience only and are not to be construed as modifying or governing or in any manner affecting the scope, meaning or intent of the provisions or language of this Agreement. b) Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original, but all together shall constitute but one and the same Agreement. c) Laws Governing. This Agreement is made in the State of California under the Constitution and laws of such State and shall be construed and enforced in accordance with the laws of California. d) Severability. Should any part, term, portion or provision of this Agreement, or the application thereof to any person or circumstance, be held to be illegal or in conflict with any law of the State of California, or otherwise be rendered unenforceable or ineffectual, it shall be deemed severable, and the remainder of this Agreement or the application thereof to other persons or circumstances shall continue to constitute the agreement the Parties intended to enter into in the first instance. e) Successors. This Agreement shall be binding upon and shall inure to the benefit of the successors of the respective Parties hereto. No party may assign any right or obligation hereunder without the written consent of a majority of the other Parties. IN WITNESS THEREOF, the Parties hereto have caused this Agreement to be executed and attested by their duly authorized officers, as follows: CITY OF BALDWIN PARK By: Manuel Lozano Mayor Dated: EXHIBIT A Parties to This Agreement and Their Addresses for Notice Pursuant to Section 11 of This Agreement Are as Follows: City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 ATTN: Carol Averell, Housing Manager San Gabriel Valley Regional Housing Joint Powers Authority 1000 S. Fremont Avenue Alhambra, CA 91803 ITEM NO. STAFF REPORT.." LO rv-', TO: Honorable Mayor and City Councilmembers B40F'� \ FROM: Shannon Yauchzee, Chief Executive Officer _ . ' Robert Tafoya, City Attorney AB , E� ; Benjamin Martinez, Community Development Director LEI( .ah, JAW W �tiy DATE: February 19, 2020 614Y SUBJECT: Ratify the Retention of Attorney Services SUMMARY It is recommended that City Council ratify the retention of the following firms to provide legal advice, representation, negotiations and investigations in the following areas/matters: Area/Matter Municipal Code Compliance Municipal Code Compliance Legal Representation Eminent Domain/Affordable Housing Housing Authority/Affordable Housing Legal Firm Richards Watson Gershon Jones & Mayer Dapeer, Rosenblit & Litvak, LLP Christensen & Spath LLP Goldfarb & Lipman LLP RECOMMENDATION Staff recommends that the City Council: 1. Ratify the retention of the above -listed firms; and 2. Direct the City Attorney to draft standard retention agreements with these firms; and 3. Authorize the Mayor and City Clerk to execute said agreements approved as to form by the City Attorney. FISCAL IMPACT The municipal code requires City Council approval for any agreements that may exceed $24,999. The cost of legal services with the above -listed firms will depend upon the amount of time spent on legal matters at the following billing rates for each firm: Richards. Watson & Gershon Shareholder $275.00/hr. Senior Attorneys $230.00/hr. Associates $230.00/hr. Paralegals $175.00/hr. Jones & Mayer Special Counsel $200.00/hr. Law Clerk $125.00/hr. Paralegal $125.00/hr. Dapeer.Rosenblit & Litvak, LLP Special Counsel $275.00/hr. Paralegal $125.00/hr. Christensen & Spath LLP Partners $300.00/hr Associates $225.00/hr. Law Clerks $100.00/hr. Goldfarb & Liaman LLP Partners $320.00/hr. Senior Counsel $290.00.hr. Associates $240.00/hr. Law Clerk $185.00/hr. BACKGROUND The City is obligated to retain special legal counsel in matters that require specific expertise and/or the focused attention of legal counsel on a specific matter. In some cases, conflicts apply and in others it is required to have separate legal counsel due to the type of litigation. Staff informally requested qualifications from firms in these matters. In reference to these matters, the City is in need of special legal counsels that are experienced in eminent domain (the public taking of private property), affordable housing, housing authority and municipal code compliance. ALTERNATIVES The alternative is to not contract with these firms and choose alternate firm(s). However, these firms are experts in their respective areas of expertise and have provided successful legal work for other cities with similar cases. In addition, many of the cases that are assigned are very time sensitive. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS Not Applicable. 2 STAFF REPORT 4'(' l ITEM NO. I / Q gADtyiy `. yy TO: Honorable Mayor and Councilmembers / 'SAN EL FROM: Ben Martinez, Community Development Director PREPARED BY: Ron Garcia, City Planner 99 DATE: February 19, 2020 _ 1 SUBJECT: Consideration of Adoption an Extension of an Existing Citywide Moratorium on New and the Expansion of Existing Massage Establishments. SUMMARY This report requests City Council adoption of Ordinance 1450 extending the existing ordinance placing a City-wide moratorium on the establishment of new and expansion of existing massage businesses. A four-fifths (4/5) vote is required for approval of this ordinance (Government Code 65858(b)). RECOMMENDATION Staff recommends following the public hearing the City Council adopt: 1. Attachment #2 entitled "REPORT OF MEASURES TAKEN TO ALLEVIATE THE CONDITIONS THAT LED TO THE ADOPTION OF ORDINANCE 1448"; and 2. Ordinance 1450 entitled "AN INTERIM ORDINANCE OF THE CITY OF BALDWIN PARK, EXTENDING A CITYWIDE MORATORIUM ON THE ESTABLISHMENT OF NEW AND THE EXPANSION OF EXISTING MASSAGE BUSINESSES". NOTICING REQUIREMENTS Pursuant to Government Code Section 65090, a Notice of Public Hearing was posted at City Hall, Esther Snyder Community Center and Barnes Park on January 30, 2020. FISACAL IMPACT There is no fiscal impact associated with this item. BACKGROUND/DISCUSSION At the January 15, 2020, City Council Meeting, the City Council adopted an urgency ordinance (Ordinance 1448), which placed a 45 day city-wide moratorium on the establishment of new and expansion of existing massage establishments. This request was a result of changes to State Law (AB 1147), which re-established local governments ability to regulate massage businesses. Prior to adoption of this State Law, AB 619 required that local governments regulate these establishments and classify them the same as other professional services such as medical offices. The purpose of this report is to request City Council approval to extend the moratorium for an additional 10 months and 15 days, per California Government Code Section 65858 which allows an extension for that time period. Staff believes the extension of time is warranted and will enable staff to draft an ordinance for Council's consideration as the City's current Municipal Code does not have any performance/development standards or specific criteria to regulate massage establishments. Although the initial Urgency Ordinance is in effect for only 45 -days (expiring on March 1, 2020), in reality, staff has only had approximately 30 calendar days to research and review the information related to massage establishments. As a result, staff is requesting the City Council extend the moratorium on the establishment of massage facilities. That extension will enable staff to collect, analyze data, and draft a massage establishment ordinance. As stated in Government Code Section 65858, at least 10 days prior to the expiration of the initial 45 day moratorium, the City Council is required to issue a written report (Attachment #2) describing the measures taken to alleviate the conditions that led to the adoption of the ordinance. While staff has obtained a number of reports, and ordinances which related to massage establishments, in order to thoroughly study the material and establish appropriate mechanisms to address any concerns related to massage establishments, staff intends to study: 1) The concentration of all types of existing massage establishments in the City to determine if an over -concentration of massage establishments exists and if a conditional use permit should be required; and 2) Specific development standards for massage establishments, including, but not limited to, separation standards, hours of operations, prohibited conduct, and minimum building requirements. Therefore, staff is requesting the extension of the urgency ordinance, which would protect the public safety, health, and welfare from any future negative impacts associated from the creation of any type of massage establishment. If adopted by 4/5 vote of the City Council, then this extension would prevent massage facilities/establishments to be located throughout the city for an additional 10 months and 15 days. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES Should the City Council choose not to adopt the extension of the moratorium, the City would be in conflict with State Law and have no development standards to regulate any massage establishments. ATTACHMENT #1. Ordinance 1448, adopted on January 15, 2020 #2. Report identifying measures taken #3. Ordinance 1450 ATTACHMENT #1 ORDINANCE 1448, ADOPTED ON JANUARY 15, 2020 URGENCY ORDINANCE NO. 1448 AN INTERIM URGENCY ORDINANCE OF THE CITY OF BALDWIN PARK DECLARING A MORATORIUM ON THE ESTABLISHMENT OF NEW AND EXPANSION OF EXISTING MASSAGE ESTABLISHMENTS WITHIN THE CITY OF BALDWIN PARK, AND DECLARING THE URGENCY THEREOF. WHEREAS, prior to 2009 the State of California did not uniformly regulate massage businesses or professionals and local jurisdictions enacted a variety of different ordinances to regulate massage businesses and professionals; and WHEREAS, the California Legislature subsequently enacted SB 731, entitled the Massage Therapy Act which established limits on local jurisdictions to regulate massage professionals; and WHEREAS, AB 619 was a subsequent amendment to SB 731 and further limited local governments to regulate these establishments by requiring them to be classified the same as other 'professional services' such as medical offices; and WHEREAS, in 2012, SB 1238 was passed by the State Legislature which expanded AB 619 to include additional requirements for professionals and the sharing of information between the California Massage Therapy Council and local law enforcement; and WHEREAS, the state laws had the unintended consequence of resulting in a proliferation of massage establishments throughout California, many of which were or are believed to be fronts for prostitution and/or human trafficking; and WHEREAS, SB 731, and AB 1147 went into effect in 2015 and divided responsibilities for massage regulation between the State of California and local governments; and WHEREAS, AB 1147 returned local land use authority to local governments and cities can now adopt local ordinances that govern zoning, business licensing, and reasonable health and safety requirements for establishments, even if the same requirements do not apply to other professional service providers; and WHEREAS, the City Council finds that the oversaturation of massage establishments, changes the character of a neighborhood, causes blight and impacts quality of life and the local economy by compromising public trust; and WHEREAS, there is a need to study existing and potential land uses within the City to assure compatibility between the location of massage establishments and surrounding properties, and to consider revisions to the zoning ordinance accordingly to conform to the General Plan. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY ORDAINS AS FOLLOWS: SECTION 1. The City Council hereby adopts each recital set forth above as a finding of the City Council. SECTION 2. The City Council further finds that the establishment of new and or expansion of existing massage establishments may constitute a current and immediate threat to the public health, safety or welfare in that such uses may impose adverse impacts on surrounding properties, including but not limited to an increase in crimes, and upon that basis has determined that an interim urgency ordinance pursuant to Government Code Section 65858 is warranted. SECTION 3. Pursuant to Government Code § 65858, the City Council hereby declares a moratorium on the establishment of new massage establishments and the expansion of existing massage establishments within the City and on the issuance of any permits, approvals, or entitlements for use for such development, including but not limited to subdivisions, use permits, variances, building permits, or any other applicable permit or entitlement for use which is required in order to comply with the City's zoning ordinances or with Baldwin Park Municipal Code Chapter 124. The moratorium declared and established by this Section 3 shall remain in effect 45 days after the date of enactment of this ordinance. SECTION 4. City staff is directed to study appropriate modifications to the City's massage and zoning ordinances to reduce and/or mitigate negative secondary effects created by the number, location and illicit uses of massage establishments. Pending the completion of such studies and the adoption of an ordinance to establish appropriate operational and zoning regulations, it is necessary for the immediate preservation of the public, health, safety and welfare that this ordinance takes effect immediately. In the absence of immediate effectiveness, massage establishment uses in the City may be in conflict with regulations or requirements established with respect thereto. SECTION 5. This ordinance shall not preclude the continued operation of any lawfully existing massage establishment uses which are not seeking to expand, convert, relocate or otherwise change their use, or the opening or commencement of any massage establishment uses as a new business for which all discretionary and non -discretionary approvals have been made prior to the effective date of this ordinance. SECTION 6. This ordinance is an interim ordinance and shall take effect immediately. This is an interim ordinance adopted pursuant to Section 65858 of the Government Code and shall expire forty-five (45) days after the date hereof unless extended pursuant to the provisions of said section. SECTION 7. The City Council on the basis of the whole record and exercising independent judgment finds that this Interim Urgency Ordinance is not subject to environmental review pursuant to the State Guidelines for Implementation of the California Environmental Quality Act Sections 15060(c) (2) and 15060(c)(3) pertaining to activities that will not result in a direct or reasonably foreseeable indirect change to the environment and that are not defined as a project under Section 15378. This Ordinance has no potential for resulting in physical change to -the environment directly or indirectly in that it prevents change to the environment pending the completion of the contemplated research and studies. SECTION 8. If any part or provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this ordinance are severable. SECTION 9. This Urgency Ordinance shall go into effect immediately upon adoption by a four-fifths vote of the City Council. PASSED AND APPROVED this 15th ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF BALDWIN PARK of January, 20 el Lo rf, Mayor WIN PARK CITY COUNCIL I, Jean M. Ayala, City Clerk, of the City of Baldwin Park, do hereby certify that the foregoing Ordinance 1448 was adopted as an urgency matter at a regular meeting of the City Council held January 15, 2019, by the following vote of the Council: AYES: COUNCILMEMBERS: Avila, Garcia, Hernandez, Lozano, NOES: COUNCILMEMBERS: None ABSENT: COUNCILMEMBERS: Pacheco ABSTAIN: COUNCILMEMBERS: None Ayala :... Park,- ATTACHMENT #2 REPORT IDENTIFYING MEASURES TAKEN REPORT OF MEASURES TAKEN TO ALLEVIATE THE CONDITIONS THAT LED TO THE ADOPTION OF ORDINANCE 1448 Since the adoption of Ordinance 1448, which established an urgency moratorium on the establishment of new and expansion of existing massage establishments, the City has taken steps to obtain a variety of studies, ordinances, and reports related to massage establishments, including: 1) Surrounding cities ordinances that have development standards specific to massage uses. 2) Police Department data on existing establishments within the City of Baldwin Park. 3) Business License data on existing establishments within the City of Baldwin Park. The continued gathering of information and the study of the variety of documents, particularly other cities' development standards, will allow planning staff to review and consider any impacts of massage establishments resulting in the possible establishment of appropriate mechanisms to mitigate any potential impacts. ATTACHMENT #3 ORDINANCE 1450 ORDINANCE NO. 1450 AN INTERIM URGENCY ORDINANCE OF THE CITY OF BALDWIN PARK EXTENDING A MORATORIUM ON THE ESTABLISHMENT OF NEW AND EXPANSION OF EXISTING MASSAGE ESTABLISHMENTS WITHIN THE CITY OF BALDWIN PARK, AND DECLARING THE URGENCY THEREOF. WHEREAS, prior to 2009 the State of California did not uniformly regulate massage businesses or professionals and local jurisdictions enacted a variety of different ordinances to regulate massage businesses and professionals; and WHEREAS, the California Legislature subsequently enacted SB 731, entitled the Massage Therapy Act which established limits on local jurisdictions to regulate massage professionals; and WHEREAS, AB 619 was a subsequent amendment to SB 731 and further limited local governments to regulate these establishments by requiring them to be classified the same as other 'professional services' such as medical offices; and WHEREAS, in 2012, SB 1238 was passed by the State Legislature which expanded AB 619 to include additional requirements for professionals and the sharing of information between the California Massage Therapy Council and local law enforcement; and WHEREAS, the state laws had the unintended consequence of resulting in a proliferation of massage establishments throughout California, many of which were or are believed to be fronts for prostitution and/or human trafficking; and WHEREAS, SB 731, AB 1147 went into effect in 2015 and divided responsibilities for massage regulation between the State of California and local governments; and WHEREAS, AB 1147 returned local land use authority to local governments and allow cities to adopt local ordinances that govern zoning, business licensing, and reasonable health and safety requirements for establishments, even if the same requirements do not apply to other professional service providers; and WHEREAS, the City Council finds that the 0�grsaturatlon of massage establishments, a number of which have been found in violation of the law, changes the character of a neighborhood, causes blight and impacts quality of life and the local economy by compromising public trust; and WHEREAS, there is a need to study existing and potential land uses within the City to assure compatibility between the location of massage establishments and surrounding properties, and to consider revisions to the zoning ordinance accordingly to conform to the General Plan. Urgency Ordinance -1450 Massage Establishments February 19, 2020 Paqe 2 WHEREAS, on January 15, 2020 the City Council of the City of Baldwin Park adopted Ordinance 1448, enacting a moratorium prohibiting the establishment of new and the expansion of massage establishments within the City of Baldwin park; and WHEREAS, on February 19, 2020, the City Council conducted a public hearing, notice of which was given pursuant to Government Code Section 65090, on the potential extension of the moratorium imposed by Ordinance 1448 and Ordinance 1450 was adopted extending the moratorium until January 15, 2021 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY ORDAINS AS FOLLOWS: SECTION 1. The City Council hereby adopts each recital set forth above as a finding of the City Council SECTION 2. The City Council further finds that the establishment of new and or expansion of existing massage establishments may constitute a current and immediate threat to the public health, safety or welfare in that such uses may impose adverse impacts on surrounding properties, including but not limited to an increase in crimes, and upon that basis has determined that an interim urgency ordinance pursuant to Government Code Section 65858 is warranted. SECTION 3. Pursuant to Government Code § 65858, the City Council hereby declares a moratorium on the establishment of new massage establishments and the expansion of existing massage establishments within the City and on the issuance of any permits, approvals, or entitlements for use for such development, including but not limited to subdivisions, use permits, variances, building permits, or any other applicable permit or entitlement for use which is required in order to comply with the City's zoning ordinances or with Baldwin Park Municipal Code Chapter 124. SECTION 4. City staff has initiated a study of appropriate modifications to the City's massage and zoning ordinances to reduce and/or mitigate negative secondary effects created by the number, location and illicit uses of massage establishments. Pending the completion of such studies and the adoption of an ordinance to establish appropriate operational and zoning regulations, it is necessary for the immediate preservation of the public, health, safety and welfare that this ordinance takes effect immediately. In the absence of immediate effectiveness, massage establishment uses in the City may be in conflict with regulations or requirements established with resp thereto. .. C. .x., SECTION 5. This ordinance shall not preclude the continued operation of any lawfully existing massage establishment uses which are not seeking to expand, convert, relocate or otherwise change their use, or the opening or commencement of any massage Urgency Ordinance -1450 Massage Establishments February 19, 2020 Paqe 3 establishment uses as a new business for which all discretionary and non -discretionary approvals have been made prior to the effective date of this ordinance. SECTION 6. Staff has prepared a report available ten days before February 19, 2020 studying options with respect to the operations and regulations of massage establishments and said study is incorporated into this Ordinance be reference. SECTION 6. This ordinance is an interim urgency ordinance and shall take effect immediately. This is an interim urgency ordinance adopted pursuant to Section 65858 of the Government Code and shall expire ten months and fifteen ,days after the date hereof (January 15, 2021). SECTION 7. The City Council on the basis of the whole record and exercising independent judgment finds that this Interim Urgency Ordinance is not subject to environmental review pursuant to the State Guidelines for Implementation of the California Environmental Quality Act Sections 15060(c) (2) and 15060(c)(3) pertaining to activities that will not result in a direct or reasonably foreseeable indirect change to the environment and that are not defined as a project under Section 15378. This Ordinance has no potential for resulting in physical change to the environment directly or indirectly in that it prevents change to the environment pending the completion of the contemplated research and studies. SECTION 8. If any part or provision of this ordinance or its application to any person or circumstance is held invalid, the remainder of this ordinance, including the application of such part or provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this ordinance are severable. SECTION 9. This Urgency Ordinance shall go into effect immediately upon adoption by a four-fifths vote of the City Council Urgency Ordinance -1450 Massage Establishments February 19, 2020 Paqe 4 APPROVED, PASSED, AND ADOPTED this 19th day of February, 2020. Manuel Lozano, Mayor BALDWIN PARK CITY COUNCIL ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF BALDWIN PARK ) I, Jean M. Ayala, City Clerk, of the City of Baldwin Park, do hereby certify that the foregoing Ordinance 1450 was adopted as an urgency matter at a regular meeting of the City Council held February 19, 2020, by the following vote of the Council: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Jean M. Ayala Baldwin Park, City Clerk SUBJECT: Treasurer's Report — December 2019 SUMMARY Attached is the Treasurer's Report for the month of December 2019. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for December 2019. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A" Treasurer's Report Attachment 1 Exhibit "A" Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 12/3112020 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) ; 34,810,460.34 Cash with Bank of the West City Checking 4,372,429.66 Money Market Plus 133,281.16 City -Including General Fund & all other Special Revenue Funds 2.04% Varies Varies ; 26,892,507.97 ; 26,892,507.97 ; 26,892,507.97 ; 26,892,507.97 Housing Authority 2.04% Varies Varies 13,827.25 13,827.25 13,827.25 13,827.25 26,906,335.22 26,906,335.22 26,906,336.22 26,906,335.22 Certificate of Delimit Citibank National Association (Mutual Securities) 2.65% 1/25/2019 1/25/2021 250,000.00 250,000.00 250,000.00 252,600.00 Goldman Sachs Bk USA NY (Mutual Securities) 2.25% 1/24/2018 1/24/2020 260,000.00 250,000.00 250,000.00 250,102.60 Sallie Mae Bk SLT Lake City UT (Mutual Securities) 2.25% 1/24/2018 1/24/2020 250,000.00 250,000.00 250,000.00 250,102.50 Morgan Stanley Bank N A Utah (Centella) 2.641A 4/19/2018 4/20/2020 250,000.00 250,000.00 250,000.00 250,757.50 Barclays Bank Dal(Cantella) 3.05% 12/19/2018 12/21/2020 250,000.00 260,000.00 250,000.00 253,365.00 1,250,000.00 1,250,000.00 1,250,000.00 1,256,927.60 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 6,633,620.26 6,633,620.26 6,633,620.26 6,633,620.26 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 20,504.86 20,504.86 20,504.86 20,504.86 6,664,125.12 6,664,125.12 6,654,125.12 6,654,125.12 S 34,810,460.34 ; 34,810,460.34 6 34,810,460.34 S 34,817,387.84 Total investments ; 34,810,460.34 Cash with Bank of the West City Checking 4,372,429.66 Money Market Plus 133,281.16 City Miscellaneous Cash 565,679.95 Successor Agency 409,963.01 Housing Authority 272,147.25 Financing Authority 11,700.00 Total Cash with Bank of the West 5,765,201.03 Investment Brokerage Capita Reserves (Divdend Option Cash) 7,215.13 Total Cash and Investments ; 40,582,876.50 Schedule of Cash and Investments includes city wide assets as Included in the Comprehensive Annual Financial Report. • There was no investment maturity/purchase transactions made for the month of December 2019 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: Rose Tam Director of Finance ITEM NO. 10 STAFF REPORT o� $p,LD �L TO: Honorable Mayor and Members of the City Council Hus of - .o FROM: Lourdes Morales, Chief Deputy City Clerk J,✓y U THE �� I / DATE: February 19, 2020 SAN GABRIEL VALLEY h�p SUBJECT: Review of Commission Applications and Consideration Rqr�ftAN„Pof Appointments/Reappointments to Fill the Scheduled Vacancies for the Planning Commission SUMMARY This report requests further clarification from the City Council on commission appointments made to the Planning Commission during the City Council meeting held on December 4, 2019. RECOMMENDATION Staff recommends that the City Council review all commission applications to the Planning Commission and make respective appointments: 4 open seats Office Nos. 1.3. & 5 - Terms to June 30. 2020 Planning Roster as of 12/3/19 New Applicants Office #1 - Edwin Borques Term Expired- 6/30/2019 Office #2 - Vacant Nancy Lozano Office #3 - Christopher Saenz Term Expired - 6/30/2018 Office #4 - Christopher Garrido Term Expires - 6/30/2021 Office #5 - Edith Flores Term Expired - 6/30/2018 Plannina Commission Aanlicants Incumbent Commission Applicants New Applicants Christopher Saenz Marlen Garcia Edith Flores Ruiz Nancy Lozano Edwin Borques Mario Marciel Jr Christopher Garrido Gustavo Cuadra BACKGROUND During the City Council Meeting of December 4, 2019, the City Council unanimously appointed Marlene Garcia and Nancy Lozano to the Planning Commission based on the chart of applicants. However, the chart depicted the name of incumbents and new applicants interested in the position rather than the vacancies/expired terms. Currently, the updated roster for Planning Commission includes Christopher Saenz, Edith Flores Ruiz, Edwin Borques, Marlene Garcia, and Nancy Lozano. Upon further review, staff noticed the newly appointed Planning Commissioners had not been appropriately appointed to a specific seat. Thus, staff is respectfully requesting City Council revisit the Planning Commission appointments, and clarify newly appointed and reappointed; commissioners to a specific seat. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Exhibit "A" — Commission Applications 2. Exhibit "B" — Current Roster of Commission Members 3. Exhibit "C" — Roster of Commission Members prior to 12/4/19 Exhibit "A" Commission Applications REC111� �� .PLEASE:AT- T*&0.f-A 4 CITY OF BALDWIN PARK - G.ORR Nf°IaOPY;Q :; JUN 14 201 ,.q.UTILITY. l>Il=t}.q�pAPPLICATION FOR CITY COMMISSION And CrIYOFBAWWIN PARK STATEMENT OF QUALIFICATIONS C171YCI.ERKSOMAMWENT APPLICATION IS FOR THE FOLLOWING COMMISSION: _-0 I (A sanarata aon/lcatlon Is ranuirad for each commisslen) - 5 Name Residence Address Length of time at this Address E-mail address, ..... Home Phone No. 4 Call/Message Phone No. _ Are you IS years of age or older? Are you registered to vote in the City of Baldwin Park?� Do you currently serve as an elected or appointed offiolal for any board and/or agency within the 01 pf Baldwin Park? If yes, name of agency and position: ?L A_a as W 1. C r+.6& EDUCATION: � Circle Highest grade you completed: 1 2 3 4 6 6 7 8 9 10 11 12 High School Graduate? 13ZL G.E.D.?, EMPLOYMENT INFORMATION / EXPERIENCE: REFERENCES: Please provide the names of two (0) persona, who are not City of Saidwin Park Eleoted or Appointed Officials and tato can comment on your capabilities and character. t IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Eaoh case is considered on Its Individual melts. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?,/ V6 _ If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: I. G-- tK- t Ve Date ACKNOWLEDGE MENTICERTIPiCATION: I understand that upon filing, this application becomes a public record. I wally under penalty of eriury under the laws of the State of Callf foregoing Is true and Signa re Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes ❑ No Date: Term expires: Name G HJ.-ts TO �f KEr ' `' Commission Requested:,,,, � ��1�• .._. STATEMENT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please Include any additional Information you feel will be beneficial to the Council in consideration of your appointment to this commission. Date, Sign Nonce: Please be advised that you and your quallflcations maybe discussed by the CV Council at an open meeting. This Application and Statement of Quallfloatlon will be kept on rile for two (2) years. During this time, should e vacancy occur In the commission for which you have requested conslderetlon of appointment, your applloation will be Included In the pool of applicants prov/ded however, that you submit current proof of residenoy at the time of sold recruitment. Fallure to provide current proof of residency with each recruitment wits Invalidate this applicetlon. Christopher Saenz Honorable Mayor and City Council City of Baldwin Park 14403 E Pacific Avenue Baldwin Park CA 91706 Honorable Mayor and City Council; Having had the pleasure to serve the City Council and Planning Division as a Planning Commissioner for the past several months, I once again submit my application for consideration for the reappointment to the Planning Commission. Studying and receiving my undergraduate degree from a research university has certainly afforded me the resources and experience to research, deliberate, and ultimately reach an impartial and sound decision. These tools have allowed me to work cohesively with the Planning Commission over the past several months to further promote and advance projects that will benefit Baldwin Park and its residents. It is my goal to continue serving on the Planning Commission, working in tandem with the City Council and the community, to continue making Baldwin Park beautiful for our future generations. Rega Christopher Saenz RECEIVED PIAS.I� AfTgGH?A CITY OF BALDWIN PARK :cu>zl?::coPYQF:;;:. APPLICATION FOR CITY COMMISSION ,JUN r 2018 .:A••,UTli;i'IY'.�it:tw;ANA;;,' ,A1CaPY.;F`Y.Q1#Z ... And p iDTo,ip STATEMENT OF QUALCITY OF BALDWIN PARK APPLICATION IS FOR THE FOLLOWING COMMISSION: — - 11, Planning Commission each comrrr15519n) _- Name Edith Flares Ruiz Residence Address --- Length of time at this Address:12yrs E -mall address: Home Phone No. - b?6A Cell/Massage Phone No 6218-340-9608 Are you 18 years of age or older? Yes Are you registered to vote in the City of Baldwin Park? Yes Do you currently serve as an eleoted' or appointed official for any board and/or agency within the city of Baldwin Park? No If yes, name of agency and position', City of SA!dwiri.RaR- AAIA;l COf MI!,Si0n EDUCATION: �"� Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate? �_ G.E.D.?--1�....1 Cal State University, Los Angeles Civil Engineering INO Cal State University, Los Angeles Civil Englneering I No EMPLOYMENT INFORMATION J EXPERIENCE: NIM"nd Address of EMpJM((§) Post1lon CrosbyTave Consultants Project Planner' February 2018 - Present CrosbyTave Consultants Project Planner February 2018 - Present REFERENCES: Please provide the names of two (a) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction Is not an automatic bar to appointment, Each case is considered on Its Individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? NO If yes, Please list all offenses, date and place of offense(s), and sentence/ftne received: A0KN0WLEDGSWNT/CERTIFICA11ON: I understand that upon Ming, tide Tplicallon becomes a pugbo record. I cerilly under penally of perjury under the taws of the State of California that the foregoing Is true and correct 3 A�- Date Signature Residency verification: ❑ Yes ❑ No Date: Residency vorif'icadon: ❑ Yoe ❑ No Data: verification: 0 Yes ❑ No Voter Regiolkadon Verifioadon: ❑ Yes ❑ No Appointment date: Tenn expires: NameP--t> i rt4- IF. tZtA 12- Commisslon Requested: VIA P pk Oat aPWO(OP IMEMENT OF QUALIF_106ION$: Use this space to list your goals and objectives and why you feel you .should be appointed to the commission for which you are applying. Please Include any additional information you feel will be beneflolal to the Council in consideration of your appointment to this commission. VID (1�L wt IC ()F- -r--Rj� cQgb:NQ P LT L? « ::r A 12 -0 -P= V-� tz i- � ) -"V- -VR'e, e>;E?, -%-r a c k -r- ca 1�'S t t.� ►-�t A A V-Z�Cr, C t-rq Comes Pr N'l> O -- i ZA Notice: Please be advised that you and your qualifications may be discussed by the City Councll at an open meeting! This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your applkation w111 be Included in the pool of applicants provided however, that you submit current proof of residency at the time of seld recruitment, paNure to provide current proof of residency w/th each recruitment wAl Invalldste this application. P4EASE ATTACH A CITY OF BALDWIN PARK CURRENT COPY OF APPLICATION FOR CITY COMMISSION JUN 2 8 ale A UTILITY BILL AND And A COPY OF YOUR PHOTO ID STATEMENT OF QUALIFICATIONS iriTYOFAAWWJIVPARK %.A It "I -111W 17 APPLICATION IS FOR THE FOLLOWING COMMISSION:J,.�t,) ^(A ," arafe a /ioadon Is re aired for each commission ' PERSONAL INFORMATION: No Residence Address - - -- - w -- Length of time at this Address:_ 9 t,. E-mail address: Home Phone No I Cell/Message Phone No. • { Are you 18 years of age or older? Are you registered to vote in the City of Baldwin Park? t wG Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? S4!c-,_. If yes, name of agency and position: `p 1.-Pti►a "� �'r °�r"� { ����= EDUCATION: Circle Highest grade you completed: 1 2 3 4 6 6 7 8 9 10 11 eW High School Graduate? MJS.115 G.E,D.? EMPLOYMENT INFORMATION / EXPERIENCE: Name Ind Address of E oe ! D Gt'l't1 w.s P tJ /hx"� ZdI.S.� • --�" 'P�i REFERENCES: Please provide the names of two (®) persons, who are not City of Baldwin Park Elected or Appointed Offloials and who can comment on your capabilities and character. A - IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatlo bar to appointment. Each case is considered on Its Individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?kLQ— If yes, Please list all offenses, date and plaos of offense(a), and sentence/Iine received: 1 . ACKNOWLEDGEMENT/CWTIFICAMOM I understand that upon iping, this application b000tnes a publio record. I codwy aws of the Stats of Csiltomta that the foregolrtg under penalty of perjury under Me l is true and oorrect. to 1.11 t Date Signature . n{•.1. I.: :Sa's'�'u .:'. r.r�_,yt �=. 7i�.�L'_v7(e .' { f , Residency vorltication: ❑ Yes ❑ No Date:_ Voter Registration Verification: Cl Yes ❑ No Residency voritlontion: ❑ Yos ❑ No Date: Appointment data; Residencv verliication: 11 Yes ❑ No Date: Term expires: Name, �A (�,�� ��� c� Commission Requested �kNy-c --- STATEMENT OF gWIF1CATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please Include any additional Infonnation you feel will be beneficial to the Council in consideration of your appointment to this commission, Are r '` iact C f-'►�.- .7 tv Ste' ' 046W pate: 2 \`�' Signature Notice: Please be advised that you and your qualJficatlons maybe discussed by the City Council at an open meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appolniment, your appllcaflon will be Included In the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each reorultment will invalidate this applloOdon. RECEIVED CITY OF BAL[DWIN PARK JAN i Z>R1 � T: i t?Y;: :;`'' APPLICATION FOR CITY COMMISSION I. y?> ['IIiA t ., And Cn70F0AWWINPAW P►•C 1?' '`Y R.';:'.+: C"CLLRKS"PMNW :: ; , •,}tpoJn;:.;.:: ;: STATEMENT OF QUALIFICATIONS APPLICATION 18 FOR THE FOLLOWING COMMISSION: -----► Planning /A is rav„iroAfnr aaeh nnmmleainn I PERSONAL INFORMATIQN: Name Marlen Garcia A A ♦ Residence Address - Length of time at this Address: 20 yrs E-mail address: Home Phone No. None Cell/Message Phone No. Are you 18 years of age or older? Yes Are you registered to vote in the City of Baldwin Park? Y@S Do you currently serve as an elected or appointed official for any board andfor agency within the City of Baldwin Park? No if yes, name of agency and position: EDUCATION: Alm Circle Highest grade you completed; 1 2 3 4 5 6 7 8 9 10 11 (W High School Graduate? �T7_1 G.E.D.? bs &37M- de re&niW Oalkwb Business Administration INo 5V/-� aMMan& Business Administration No EMPLOYMENT INFORMATION I EXPERIENCE; � - u = : � � : - -' = it •, • - ;i�(I�iili �� ITP �lattl!2L�]7u1=1,u'� Jt ii•to 11 r ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No REFERENCE.$: Please provide the names of two (@) persons, who are not City of BaklWn Park Elected or Appointed Officials and who can comment on your capabilities and charaoter. IMPORTANT: Read the following carefully and answer completely. A conviction Is not an automatic bar to appointment. Each osse Is considered on Its Individual menta. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? NO If yes, Please list all offenses, date and plaoe of offense(s), and sentenoeRfne received: /VJA ACKNOWLEDOEMFNT/CERTIFICATION: I understand that upon flgng, this application becomes a public record. I oer* under penalty of perjury under the laws of the state of California that the 1wegalM Is d correct. Not Writ6 eerow.tnta�unas: ror<ur :u a wtr t. , °: ; Residency vcriflcatlon: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date; Residenev verification: 0 Yes 0 No Date: Term expires: Name Marlen Garcia Commission Requested: Planning §TAMEMT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying, Please Include any additional Information you feel will be beneficial to the Council in consideration of your appointment to this commission, Having served on the Baldwin Park City Council as elected Council Member from 9899 to 2014,1 possess extensive experience in the planning of our city and understand well the needs of our community. I want to invest this knowledge and experience Into constructive use and continue the path of improving our zity. I have extensive experlencil In land use criteria and policy, conditional use permits, the City of Baldwin Park General Plan and many other important facets of community planning. I am a property owner in the City of Baldwin Park, I have raised two (2) children who attended BPUSD and 1 work in the city. I know the Importance of a safe and liveable community and my goal, if selected as a Planning Commissioner, is to continue to evolve Baldwin Park Into a thriving city. Notice: Please be advised that you and yourquallfloations maybe discussed by the City Coundl at an open meeting. This Application and Statement of Qualrfioation will be kept on his for two (2) years. During this time, should a vacancy occur In the commission forwhlch you have requested considemilon ofappolntmen4 yourappl10ation will be Inoluded In the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment: Failure to provide current proof of residency with each recruitment will Invalidate this application. l;;►i`A% CITY OF BALD'WIN PARK °'' APPLICATION FOR CITY COMMISSION 4'iJ, 1tt���.T1(`.1; �A:;•'; And `;►>,1Ys=R ` 'f STATE OF QUALIFICATIONS UALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: Q� L{111Yt j Yl lA sanarate ann/leafign is required for each Commission) r,),',–:CEIVED JAN 2 9 2019 CITY OFBALDWIN PARK CITY CLERKS DP.PARTMENT COMOAiSsion Nameir1Y1S�DAY1''i/'� Residence Address _ e�— Length of time at this Address: 1kks 5 -mall address.—r', ^ ��� u'• v Home Phone No.—==,1 Cell/Message Phone No -.. --- Are you 18 years of age or older? U C�`� Are you registered to vote In the City of Baldwin Per e S- Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? 1'1C If yes, name of agency and position: EDUCATION: �2� Circle Highest grade you completed: 1 2 3 4 5 8 7 8 8 10 11 V High School Graduate? _� � O.E.D.?, � 1�A' V VA jV stYY►R� �� � hAl t�k GNmtvfun t Ukt�e (WS EMPLOYMENT INFORMATION / EXPERIENCE: REFERANCES: Please provide the names of two (0) persons, who ani not City of Baldwin Park Elected or Appointed CNtidals and who oan comment on your capabilities and character. IMPORTANT: Read the falWng carefully and answer oompletely. A conviction Is not an automatic bar to appointment. Each case Is considered on its Individual merles. HAVE YOU EVER 09ON CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION?AV If yes, Please list all offenses, date and place of offense(s), and sentance/fine received: Is true 0I i�`� int Date this apppp n becomes a publo raaord. 1 oertfiy wtfiPfawsn State of Caliiomta that the kMokV Residency veriticatton: ❑ Yes ❑ No Date:,_,; Voter Regist mijon'VeriRcatiow ❑ Yes ❑ No 1. Residonay verifioation: ❑ Yes ❑ No Date: Appointment date: Residenav verification: 11 Yes ❑ No Date: Tome maims: Name'_ �c Commission Requested:, AMA t A ,§IATEMENT OF QUALIFICATION$: Use this space to list your goals and objectives and why you feet Yoh-shouldbe appointed to the commission for which you are applying. Please ipolude any additional InIbrmaifon you feel will be beneficial to the Council in consideration of your appointment to this commission. SCe, A t1 A& CA Date, Z ! //� Notice: Please be advised that you and your queliflcatlons, may be discussed by the City Councll at an open meeting. This Applloetlon and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur In the commission for wh1oh you have requested conelderatlon of appointment, your application w111 be Included in the pool of appilcants provided however, that you submlt current proof of realdenoy at the time of said recrultment. Failure to provide current proof of residency with each reorultment will lnvalldete thele appllcatlon. { ` r In applying for this commission first and foremost I feel that it would be a privilege to serve the great city of Baldwin Park. As a Planning Commissioner there is a responsibility to be a representative to the people. My goals as a Planning Commissioner would be to serve with tact and diplomacy, To listen, team, and be mindful In any decisions being made. To work with my fellow Planning Commissioners to ensure a balanced and decisive group that has the best interest of the Community at heart. if appointed I would like to take this two-year term to help create and cavy out policies regarding the physical development of the city of Baldwin Park. Date: 01/29/2019 Christopher F. Garrido PLEASE ATTACH A CITY OF BALDWIN PARK CURRENT COPY OF A UTILITY BILL AND APPLICATION FOR CITY COMMISSION A COPY OF YOUR And PHOTO ID STATEMENT OF QUALIFICATIONS APPLICATION IS. FOR THE FOLLOWING COMMISSION: ---� fA senarate aaalication Is reaulred for each commission) PERSONAL INFORMATION: Residence Length of time at this Address E -mall Home Phone No. Y7 Cell/Message Phone two Jul., 31 7019 tTYY0F8AA1DVnNPARK CITYt"LmstrpwrMf;iti Are you 18 years of age or older? �P� Are you registered to vote in the City of Baldwin Park?��Jr Do you currently serve as an elected or appointed offi ial for any board and/or agency within the Chy of Baldwin Park? �— If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 02 High School Graduate?...- G.E.D.? EMPLOYMENT INFORMATION 1 EXPERIENCE: REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case Is considered on Its individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION!� If yes, Please list all offenses, date and place of offense(s), and sentence/fine received: Adl(koW LEDGEMENT/CERTIFICATION: I understand that upon filly,this application becomes a public record. I certify under penalty of pedu nar t latp4 the St e f Cal mle that the foregoing is true and correct. Date Signature Do Not Write Below this Line For.Cit' Use Only Residency verification: ❑ Yes ❑ No Datc: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes ❑ No Date: Tenn expires: Name/'J�JP� Commission Requested: lGrohil%____ -.spL�la�lY.��r.� STATEMENT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional Information you feel will be beneficial to the Council in consideration of your appointment to this commission. IrI I► 1 / 1I _ i_ _ Date: F w ✓ o— / r Signature Notice: Please be advised that you and your qualifications may be discussed by the City Council at an open Meeting. This Application and Statement of Qualification will be kept on file for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency At the time of said recrultment. Failure to provide current proof of residency with each recruitment will invalidate this application. FIF40 I 91 PLEASE ATTACH A CITY OF BALDWIN PARK �' $ CURRENT COPY OF APPLICATION FOR CITY COMMISSION A UTILITY BILL AND A COPY OF YOUR And STATEMENT OF QUALIFICATIONS GIBRKSD�AirfMEi�i PHOTO 10 APPLICATION IS FOR THE FOLLOWING COMMISSION: /A sanarafa annfleaNnn Is rarwirad for each commission) INFORMATION: Residence Length of t Horne Phoi Are you 18 years of age or older? -_ Are you registered to vote In the City of Baldwin Park?{_ Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? U0_ If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 02 High School Graduate?G.E.D.? EMPLOYMENT INFORMATION I EXPERIENCE: REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character, IMPORTANT. Read the following carefully and answer completely. A conviction is no�automatio bar to appointment. Each case is considered on Its Individual merits. HAVE YOU EVER BEEN CONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? N unn Dineen lint nil nf(ennsn rinln ..A.lona of nHnnanrel and .onion^/nnn ronnAinrl• v 119 30 Date I understand that up6.011ing, this r under pans) ofu under the Is true and co t. , Ill acgrIes a public record. I certify 5f the State of California that the foregoing Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: Residency verit)cation: 13. Yos 3 No Date: Term expires: Name (� USTi t/0 cilli hwl Commission Requested; STATEMENT OF QUALIFICATIONS; Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying, Please Include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. 5e -C Qate; /o Notice: Please be advised that you and your qualifications may be discussed by the City Councll at an open meeting. This Application and Statement of Qualifloation will be kept on file for two (2) years. During this time, should a vacancy occur In the commission for which you have requested consideration of appointment, your application will be Included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will Invalidate this application. As a lifelong resident of the City of Baldwin Park, I have seen this city evolve into the diverse, vibrant community it is today. Having moved through the BPUSD school system, frequenting local retailers, and attending community events, my Baldwin Park roots run deep. With all that this city has given to me through the years, I feel now is my time to give back. It is my hope that an appointment to the Planning Commission will afford me the opportunity to be intimately involved in the collective decision-making which directly affects the business owners and residents of our city. This work cannot be understated. The people of our city deserve a fair and transparent commission which has their best interests in mind. My goal will be to come into this position with an open mind, a penchant to learn, an inquisitive nature, and an ability to speak truth to power. These public commissions carry with it a level of public trust which must be preserved and even elevated. Each commission's ultimate responsibility is to serve the public with the public's best interest in mind. Having been a career civil servant with the City of Los Angeles, I have first-hand experience in serving the public's interest. My assignments include LAPD Internal Affairs, Office of the Chief of Police, LAPD Media Relations, Department of Water & Power, Personnel Department and the Office of the City Administrative Officer. I have also covered or presented at Board of Police Commissioners meetings and the Los Angeles City Council. I have a working knowledge of the laws which govern public meetings and have worked for some of the highest ranking executives in Los Angeles City government. In addition, I hold a Bachelor's degree in Communications and a Master's degree in Public Administration. I appreciate the opportunity to apply for the Planning Commission and thank you in advance for your consideration. PLEASE ATTACH A C; URRENT COPY OF A UTILITY BILL AND A GOPY OF YOUR PHOTO ID CITY OF BALDWIN PARK APPLICATION FOR CITY COMMISSION And STATEMENT OF QUALIFICATIONS APPLICATION IS FOR THE FOLLOWING COMMISSION: (A separate application is required for each commission) PERSONAL INFORMATION: e M JUN 2 7. 206 tI --- -- NfsI4AK Residence Length of ti Home Phoi Are you 18 years of age or older? Are you registered to vote In the City of Baldwin Park? +e%� Do you currently serve as an elected or appointed official for any board and/or agency within the City of Baldwin Park? If yes, name of agency and position: EDUCATION: Circle Highest grade you completed: 1 2 3 4 5 6 7 8 9 10 11 12 High School Graduate?� O.E.D.? EMPLOYMENT INFORMATION / EXPERIENCE: P "1xr"�-A REFERENCES: Please provide the names of two (@) persons, who are not City of Baldwin Park Elected or Appointed Officials and who can comment on your capabilities and character. IMPORTANT: Read the following carefully and answer completely. A conviction is not an automatic bar to appointment. Each case is considered on Its Individual merits. HAVE YOU EVER BEEWCONVICTED OF A FELONY OR MISDEMEANOR OTHER THAN A MINOR TRAFFIC VIOLATION? k-" If yes, Please list all offenses, date and place of offehse(s), and sentence/fine received: ACKNOWLEDGEMENT/CERTIFICATION: I understand that upon filing, this application becomes a public record. I certify and natty of perjury undQr the laws of the State of California that the foregoing Is, rue an neat: Date Signatur DoNot:Wr_ite Below this Line , For Clty Use`Only x Residency verification: ❑ Yes ❑ No Date: Voter Registration Verification: ❑ Yes ❑ No Residency verification: ❑ Yes ❑ No Date: Appointment date: Residency verification: ❑ Yes 0 No Date: Term exuires: LI- L�, Name Commission Requested: Xvw/�/, STATEMENT OF QUALIFICATIONS: Use this space to list your goals and objectives and why you feel you should be appointed to the commission for which you are applying. Please include any additional information you feel will be beneficial to the Council in consideration of your appointment to this commission. z Z) 0 11-✓., trew %� �� �itE:-'' �/"�S �"%�1Uitl,G//L�� f!�7L/1�c�C;S'�'l C' -r�-'� ►..�/�-� �fif%7t'��%'�_ J,•G Tr�=/�=f 5 r.-lq X41 /t ///// rr- �f Date:- ".7 Sig Notice: Please be advised that you and your qualifications meeting. by the City Council at an open This Application and Statement of Qualification will be kept on rile for two (2) years. During this time, should a vacancy occur in the commission for which you have requested consideration of appointment, your application will be included in the pool of applicants provided however, that you submit current proof of residency at the time of said recruitment. Failure to provide current proof of residency with each recruitment will invalidate this application. Exhibit "B" Current Roster of Commission Members Z C V V 12 Z Q Q Q Q Q .a m 0 O o I I e Iy eI I a .N E O o 0 0 Z Z Z Z ~ Z Z o cO a a a a a a = O 0o 00 00 UO fol Lb 00000 y O 48 U 49 o I c` F y o c r I y c t c = o_04 mm 5 i dco V V O v a L a o E Z' 0'O. ,TUJ O pp O t� 00 C I O f 0 0 �_ p d C LL �t M m � CL `O £I O c> ��� o '_ 'GM M W�� c W c d(D c a'g o, ao �0. �v o u"] u7 �� 0 a� ' � v t Exhibit "C" Roster of Commission Members prior to 12/4/19 m E 0 P La J z z z z z o a a a a a z a a a a a LD LO E 0 U m y F- a � L > > N •� _ f :mco 00 O U 0 C 0 I `m 1 c�p Q z z c > > 0 b d caa F' 'Cti +fin H I 1'S Vi m t0 r 0) Zc.0 rA DC ~ > p1CO > p�M > iY = E I p o I 0 C�j 1I p c N 7"PL b N ' C vm m mo d oCLW a m cCL y> o_ N H �o� U 0 cd W U r ° d • N p U «f d m A p` p\ ��N °\, G .pCti0 LL's; O� CL C� OO N0 .0 N G1 \ pN LL N t N C N Cfl W d o p CI CO C' 'Q 4k 25 ° y v¢ QQu"7Qv b .E ° O o 0 U°. 0.4 STAFF REPORT CSAN,GABRIEL D"/4,lk. OF . '0ELEY ^y TO: ITEM NO. 19 Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, CEO Lourdes Morales, Chief Deputy City Clerk DATE: February 19, 2020 V SUBJECT: Reorganization of the City Council — Selection of Mayor Pro Tempore SUMMARY The purpose of this report is to complete the reorganization of the City Council with the selection of a new Mayor Pro Tempore as spelled out in the Baldwin Park Municipal Code. RECOMMENDATION Staff recommends City Council complete the reorganization of the City Council and follow procedures as suggested for the selection of Mayor Pro Tempore as follows: 1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the nomination is required; and 2) After receiving nominations, the City Clerk closes the nominations; and 3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is more than one nomination, a roll call vote is conducted in the order in which nominations are received until a Mayor Pro Tempore is elected by majority vote. FISCAL IMPACT There is no fiscal impact associated with this item. BACKGROUND In accordance with Ordinance No. 1249, which established section 30.02 it is appropriate at this time to reorganize the City Council and select one of its members as Mayor Pro Tempore. Attachment 1 shows the recent rotation of Mayor Pro Tem. § 30.02 COUNCIL REORGANIZATION. The Council shall reorganize and select one of its members as Mayor Pro Tempore, on the following occasions: (A) In even -numbered years at the Council meeting at which the canvass of the results of the general municipal election are declared. (B) In odd -numbered years at the first regular meeting conducted in the month of December. (C) At such other times as a majority of the City Council shall order. ALTERNATIVES None LEGAL REVIEW This report has been reviewed and approved by the City Attorney. ATTACHMENTS #1 — Mayor Pro Tempore Roster Attachment 1 Mayor Pro Tempore Roster P A, R, K CITY OF BALDWIN PARK ROSTER OF MAYORS AND MAYOR PRO TEM'S MAYOR APPOINTED MAYOR PRO TEM APPOINTED HenryJ. Littlejohn January 25, 1956 Lynn H. Cole January 1956 Hub H. Bloxham April 17, 1956 to March 4, 1957 Henry J. Littlejohn April 1956 HenryJ. Littlejohn June 3, 1957 Lynn H. Cole June 1957 Lynn H. Cole Aril 15, 1958 HenryJ. Littlejohn Aril 1958 Lynn H. Cole Aril 1959 HenryJ. Littlejohn Aril 1959 Lynn H. Cole Aril 19, 1960 Letcher Bishop Aril 1960 Letcher Bishop June 19, 1961 HenryJ. Littlejohn Aril 1961 Letcher Bishop Aril 10, 1962 Donald V. Holmes Aril 1962 Hub H. Bloxham Aril 17, 1963 Donald V. Holmes Aril 1963 Charles E. Morehead Aril 21, 1964 Adelina Gregory Aril 1964 Ivory D. Crites Aril 20, 1965 Adelina Gregory Aril 1965 Joseph McCaron Aril 19, 1966 Charles E. Morehead Aril 1966 Charles E. Morehead Aril 5, 1967 Ivory D. Crites Aril 1967 Joseph McCaron Aril 17, 1968 Charles E. Morehead Aril 1968 Joseph McCaron Aril 16, 1969 Charles E. Morehead Aril 1969 Joseph McCaron Aril 14, 1970 Adelina Gregory Aril 1970 Adelina Gregory Aril 7, 1971 Russell E. Blewett Aril 1971 Russell E. Blewett Aril 18, 1972 Leo W. King Aril 1972 Leo W. King Aril 17, 1973 Virgil V. Hamilton Aril 1973 Virgil V. Hamilton March 12, 1974 Adelina Gregory March 1974 Virgil V. Hamilton March 5, 1975 Joseph McCaron March 1975 Emmit R. Waldo Recalled 11/22/77 March 9, 1976 Jerry R. Kitchel Recalled 11/22/77 March 1976 Russell E. Blewett December 2, 1977 Virgil V. Hamilton December 1977 Russell E. Blewett (Resigned 10/18/78 March 14, 1978 Jack B. White March 1978 Jack B. White November 1, 1978 Robert H. McNeill November 1978 Jack B. White March 7, 1979 Felipe Aguilar, Jr. March 1979 THE MAYOR BECAME A "DIRECTLY ELECTED BY THE PEOPLE" OFFICE IN 1980 MAYOR ELECTED MAYOR PRO TEM APPOINTED Jack B. White April 8, 1980 Robert H. McNeill Leo W. King April 1980 Aril 1981 Jack B. White April 13, 1982 Bobbie W. Izell Robert H. McNeill April 1982 Aril 1983 Roster of Mayors and Mayor Pro Terns Page 2 MAYOR ELECTED MAYOR PRO TEM APPOINTED Jack B. White Aril 10, 1984 1 Leo W. King I Aril 1984 ** April 1986 Election Cancelled due to insufficient candidate filing - 0lincumbents filed ** Jack B. White Richard Gibson April 1986 (Recalled 3/31/87) Richard Gibson Aril 1987 Leo W. King July 21, 1987 Bobbie W. Izell August 1987 Leo W. King April 19, 1988 Julia S. McNeill April 1988 (Resigned 12/2/89) Bette L. Lowes Aril 1989 Bette L. Lowes April 17, 1990 Julia S. McNeill April 1990 Juliia S. McNeill Aril 1991 Fidel A. Vargas April 21, 1992 Martin Gallegos April 1992 Martin Gallegos Aril 1993 Fidel A. Vargas April 14, 1994 Raul Martinez April 1994 Raul Martinez April 1995 Teri Muse April 1996 Bette Lowes March 4, 1997 Teri Muse March 1997 Manuel Lozano March 1998 Manuel Lozano March 2, 1999 Wm. "Bill" Van Cleave March 1999 Ricardo Pacheco March 2000 Manuel Lozano March 6, 2001 Linda Gair March 2001 Marlen Garcia March 2002 Manuel Lozano March 4, 2003 Wm. "Bill" Van Cleave March 2003 Ricardo Pacheco *March 2004 to December 2005 *Term extended due to change in election date from March to November of Odd years Manuel Lozano November 8, 2005 David J. Olivas December 21, 2005 Marlen Garcia December 6, 2006 Manuel Lozano November 6, 2007 Anthony J. Bejarano December 5, 2007 Monica Garcia December 17, 2008 Manuel Lozano November 3, 2009 Ricardo Pacheco December 16, 2009 Marlen Garcia December 1, 2010 Manuel Lozano November 8, 2011 Susan Rubio December 7, 2011 Monica Garcia December 5, 2012 Manuel Lozano November 5, 2013 Ricardo Pacheco December 4, 2013 Cruz Baca December 3, 2014 Manuel Lozano November 3, 2015 Monica Garcia December 16, 2015 Susan Rubio December 7, 2016 Manuel Lozano November 3, 2015 Ricardo Pacheco December 6, 2017 (election moved to even Monica Garcia December 4, 2018 # of ears Manuel Lozano January 15, 2020 EBRIART19, 2019 11 PM REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano Monica Garcia Alejandra Avila Paul C. Hernandez Ricardo Pacheco Chair Vice Chair Board Member Board Member Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que est6 bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerio durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un int6rprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Finance Authority that is distributed to the Finance Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 14403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) FINANCE AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Alejandra Avila, Paul C. Hernandez, Ricardo Pacheco Vice Chair Monica Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acci6n en alg(ln asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fijar asuntos para tomar en consideraci6n en juntas proximas. (Codigo de Gobierno §54954.21 CONSENT CALENDAR 1. Treasurer's Report — December 2019 Staff recommends that the Board receive and file the Treasurer's Report for December 2019. ADJOURNMENT CERTIFICATION I, Lourdes Morales, Chief Deputy Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of February, 2020. Lourdes Morales, Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2°°' Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at /morales@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE ll) ITEM NO. TO: Honorable Chair and Board Members of the Financing Authority FROM: Rose Tam, Director of Finance ey DATE: February 19, 2020 SUBJECT: Treasurer's Report — December 2019 SUMMARY Attached is the Treasurer's Report for the month of December 2019. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for December 2019. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report Exhibit "A" Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 12/31/2020 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) City -Including General Fund S all other Special Revenue Funds 2.04% Varies Varies Housing Authority 2.041/6 Varies Varies Certificate of Deposit $ 26,892,607.97 13,827.25 $ 26,892,507.97 13,827.25 26,906,335.22 Citibank National Association (Mutual Securities) 2.65% 1/25/2019 1/26/2021 Goldman Sachs Bk USA NY (Mutual Securities) 2.25% 1124/2018 1124/2020 Sallie Mae Bk SILT Lake City UT (Mutual Securities) 2.25% 1124/2018 1/24/2020 Morgan Stanley Bank N A Utah (Cantella) 2.641A 4/19/2018 4/20/2020 Barclays Bank Del (Cantella) 3.05% 12119/2018 12/21/2020 $ 26,892,507.97 13,827.25 $ 26,892,607.97 13,827.25 $ 26,892,507.97 13,827.25 26,906,335.22 26,906,335.22 26,906,335.22 250,000.00 250,000.00 250,000.00 260,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 250,000.00 260,000.00 $ 26,992,507.97 13,927.25 28,906,336.22 252,600.00 260,102.60 250,102.50 250,757.50 263,365.00 1,260,000.00 1,250,000.00 1,260,000.00 1,256,927.50 Fiscal Agent Funds (TrustlDebt Service Fund) Varies Varies Varies 6,633,620.26 6,633,620.26 6,633,620.26 6,633,620.26 Fiscal Agent Funds -Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 20,504.86 20,504.86 20,504.86 20,504.86 6,664,125.12 6,664,125.12 6,664,125.12 6,664,125.12 S 34.810,460.34 S 34,910,460.34 � 34,810,460.34 S 34.817,387.84 Total Investments $ 34,810,460.34 Cash with Bank of the West City Checking 4,372,429.66 Money Market Plus 133,281.16 City Miscellaneous Cash 566,679.95 Successor Agency 409,963.01 Housing Authority 272,147.25 Financing Authority 11,700.00 Total Cash with Bank of the West 5,765,201.03 Investment Brokerage Capita Reserves (Dlvdend Option Cash) 7,215.13 Total Cash and Investments $ 40,582,876.50 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. • There was no investment maturity/purchase transactions made for the month of December 2019 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 at seq., l hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: V 0- ,— R 5! � �__ A Rose Tam Director of Finance 11 ' REGULAR MEETING COUNCIL CHAMBER 14403 E. PACIFIC AVENUE BALDWIN PARK, CA 91706 (626) 960-4011 Manuel Lozano Monica Garcia Alejandra Avila Paul C. Hernandez Ricardo Pacheco Chair - Vice Chair - Board Member - Board Member - Board Member PLEASE TURN OFF CELL PHONES AND PAGERS WH/LE MEET/NG /S /N PROCESS POR FAVOR DEAPAGAR SUS TELEFONOS CELULARES YBEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the Housing Authority on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the Board, you may do so during the PUBLIC COMMUNICATIONS period noted on the agenda. Each person is allowed three (3) minutes speaking time. A Spanish speaking interpreter is available for your convenience. COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse a la Agencia nombrada en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier terra que este bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse a la Agencia, podra hacerlo durante el periodo de Comentarios del Publico (Public Communications) anunciado en la agenda. A cada persona se le permite hablar por tres (3) minutos. Hay un interprete para su conveniencia. Any written public record relating to an agenda item for an open session of a regular meeting of the Housing Authority that is distributed to the Housing Authority less than 72 hours prior to that meeting will be available for public inspection at City Hall in the City Clerk's office at 94403 E. Pacific Avenue, 3rd Floor during normal business hours (Monday - Thursday, 7:30 a.m. - 6:00 p.m.) HOUSING AUTHORITY REGULAR MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Alejandra Avila, Paul C. Hernandez, Ricardo Pacheco Vice Chair Monica Garcia and Chair Manuel Lozano PUBLIC COMMUNICATIONS Three (3) minute speaking time limit Tres (3) minutos sera el limite para hablar THIS IS THE TIME SET ASIDE TO ADDRESS THE COMMISSION No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL COMIS16N No se podra tomar acci6n en algCln asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximas. [Codigo de Gobiemo §54954.21 CONSENT CALENDAR 1. Treasurer's Report — December 2019 Staff recommends that the Board receive and file the Treasurer's Report for December 2019. ADJOURNMENT CERTIFICATION 1, Lourdes Morales, Chief Deputy Secretary of the Housing Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 13th day of February, 2020. Lourdes Morales, Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2111 Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail atlmorales&baldwinpark.co . In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) L ITEM NO. I TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance DATE: February 19, 2020 1' SUBJECT: Treasurer's Report — December 2019 SUMMARY Attached is the Treasurer's Report for the month of December 2019. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for December 2019. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report Exhibit "A" Treasurer's Report CITY OF BALDWIN PARK TREASURER'S REPORT 12/31/2020 ESTIMATED INVESTMENT INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET DESCRIPTION RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of California Local Agency Investment Fund (LAIF) $ 34,810,460.34 Cash with Bank of the West City Checking 4,372,429.86 Money Market Plus 133,281.16 City -Including General Fund 5 all other Special Revenue Funds 2.04% Varies Varies $ 26,892,507.97 $ 26,892,507.97 $ 26,892,507.97 $ 26,892,507.97 Housing Authority 2.416 Varies Varies 13,827.26 13,827.25 13,827.25 13,827.25 26,906,336.22 26,906,335.22 26,906,335.22 26,906,335.22 Certificate of Deposit Citibank National Association (Mutual Securities) 2.65% 1/25/2019 1/26/2021 250,000.00 250,000.00 250,000.00 252,600.00 Goldman Sachs Sk USA NY (Mutual Securities) 2.25% 1/24/2018 1/24/2020 260,000.00 250,000.00 250,000.00 260,102.60 Sallie Mae Bk SILT Lake City UT (Mutual Securities) 2.25% 1/24/2018 1/24/2020 250,000.00 260,000.00 250,000.00 250,102.50 Morgan Stanley Bank N A Utah(Cantella) 2.64% 4/19/2018 4/20/2020 250,000.00 250,000.00 260,000.00 260,767.50 Barclays Bank Dal(Cantella) 3.05% 12119/2018 12/21/2020 250,000.00 250,000.00 250,000.00 253,365.00 1,250,000.00 1,250,000.00 1,260,000.00 1,256,927.50 Fiscal Agent Funds (Trust/Debt Service Fund) Varies Varies Varies 6,633,620.26 6,633,620.26 6,633,620.26 6,633,620.26 Fiscal Agent Funds - Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 20,504.86 20,504.86 20,504.86 20,504.86 6,654,125.12 6,664,125.12 6,654,126.12 6,664,126.12 $ 34,810,460.34 $ 34 810,460.34 6 34 810,460.34 $ 34 817,38784 Total investments $ 34,810,460.34 Cash with Bank of the West City Checking 4,372,429.86 Money Market Plus 133,281.16 City Miscellaneous Cash 565,679.95 Successor Agency 409,963.01 Housing Authority 272,147.25 Financing Authority 11,700.00 Total Cash with Bank of the West 5,765,201.03 Investment Brokerage Capita Reserves (Dhrdend Option Cash) 7415.13 Total Cash and Investments $ 40.582,876.50 Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial ReporL • There was no investment maturity/purchase transactions made for the month of December 2019 and several deposits/withdrawals were made through the Local Agency Investment Fund. In compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all investments are in compliance to the City's Statement of Investment Policy. Approved by: voz-R,��; Rose Tam Director of Finance