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2020 05 06 staff report
NOTICE AND CALL OF A SPECIAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, May 6, 2020 at 5:00 PM. at City Hall — Council Chambers', 14403 East Pacific Avenue, Baldwin Park, CA 91706. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED Dated: April 30, 2020. Manuel Lozano Mayor AFFIDAVIT OF POSTING I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of May 6, 2020. Lourdes Morales, Chief Deputy City Clerk AGENDA BALDWIN PARK CITY COUNCIL SPECIAL MEETING Please note time and meeting May 6, 2020 location 5:00 PM changed COUNCIL CHAMBERS 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 THE COUNCIL CHAMBERS ARE CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS Audio Streaming will be available at: https:f ww.youtube.com/channel/UCFLZO dDFRjy59rhiDZ13Fg1featured?view as=subscriber http:#baldwinpark.granicus.corrWewPublisher.php?view id=10 LD W� HUB OF,,. THE SAN GABRIEL 01 .., 0� VALLEY AN\3 Manuell_ozano - Mayor Paul C. Hernandez - Mayor Pro Tem Alejandra Avila - Council Member Monica Garcia - Council Member Ricardo Pacheco - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al publico a dirigirse al Concilio o cualquiera Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda or para hablar sobre cualquier asunto publicado en la on any other matter within its jurisdiction. If you agenda o cualquier tema que este bajo su jurisdicci6n. wish to address the City Council or any of its Si usted desea la oportunidad de dirigirse al Concilio o Agencies, you may do so during the PUBLIC alguna de sus Agencias, podra hacerlo durante el COMMUNICATIONS you may ;email your periodo de Comentarios del Publico (Public comments to City Clerk Jean M. Ayala at Communications) Mande ! por correo electr6nico su tavala@ aldwinpark.com. Comments will be read comentario a la Secretaria Municipal Jean M. Ayala al by the City Clerk during the Meeting. ayala baldwingark.com. Los comentarios ser6n por la Secretaria Municipal durante la Junta. LLleldos CITY COUNCIL SPECIAL MEETING — 5:00 P.M. CALL TO ORDER ROLL CALL: Council Members: Alejandra Avila, Monica Garcia Ricardo Pacheco, Mayor Pro Tem Paul C. Hernandez, and Mayor Manuel Lozano Please email your comments to Jean M. Ayala, City Clerk @ jayala@baldwinpark.com by 5:10 pm on Wednesday, May 6, 2020. All comments will be read by the City Clerk during the meeting. Por favor mande por correo electronico su comentario a la Secretaria Municipal Jean M. Ayala a layala Qbaldwinpark. com a mas tardar a las 5:10 pm el Miercoles, 6 de Mayo, 2020. Los comentarios seran leidos por la Secretaria Municipal durance la Junta. THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 9) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. (Government Code §54954.21 ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA Sl REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tomar accion en algOn asunto a menos que sea incluido en la agenda, o a menos que exista alguna emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraciones o preguntas hechas por personas; o 2) Dirigir personal a investigar y/o fjar asuntos para tomar en consideracion en juntas proximas. [Codigo de Gobierno §54954.2] OPEN SESSION/STUDY SESSION • FY 2019-20 Budget Update by Rose Tam, Finance Director. RECESS TO CLOSED SESSION 1. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representative: Rebecca T. Green, Richards Watson Gershon, Shannon Yauchzee, Chief Executive Officer, and Laura Thomas, Human Resources/Risk Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) 2. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: BP Tale Corp. v. Rukli, Inc. Case No. 19STCV41708 3. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. B. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17-07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. C. Property: 5117 Calmview Avenue (CAN 17-08) Negotiating Parties: City of Baldwin Park and Victor Chevez and Helen Chau, Casa Verde Group D. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park E. Property: 14837 & 14841 Ramona Boulevard (CAN 17-10) Negotiating Parties: City of Baldwin Park and Phil Reyes, and Alexis Reyes, Organic Management Solutions, LLC. F. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP G. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. H. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group I. Property: 5157 Azusa Canyon Road (CAN 17-17) Negotiating Parties: City of Baldwin Park and Mike Sandoval and Ed Barraza, Elite Green Cultivators J. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. K. Property: 13450 Brooks Drive, Unit A & C (CAN 17-27) Negotiating Parties: City of Baldwin Park and Jonathan Yuan Kai Lee, Jefferson Liou, and Jerrell Austin Shepp, Cloud Control, Inc. L. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. M. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. N. Property: 1529 Virginia Avenue (CAN 18-01) Negotiating Parties: City of Baldwin Park and Erik Intermill, Esource LLC O. Property: 5018 Lante Street Negotiating Parties: City of Baldwin Park and Distinct Indulgence (Corporate Name Change Memo) P. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Baldwin Park Tale Corp. 4. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of May 6, 2020. �ouerdes Morales Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 ore -mail lmorales@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA LwillLenable ll) :4 :[Cluj W.Al 1-4 ivi 14:11111 Ll COUNCIL CHAMBER 14403 E. Pacific Avenue Baldwin Park, CA 91706 (626) 960-4011 Audio Streaming will be available at., https.-Ilwww.youtube.com/Channe//UCFLZO dDFR1y59rhiDZ13Fqlfeatured?view os=subscriber http://baidwinpark.granicus.com/ViewPublisher.php?view id=10 U Uli U TFC SAN GABRIEL 01 ti ManuelLozano- Mayor Paul C. Hernandez - Mayor Pro Tern Alejandra Avila - Council Member Monica Garcia - Council Member Ricardo Pacheco - Council Member PLEASE TURN OFF CELL PHONES AND PAGERS WHILE MEETING IS IN PROCESS POR FAVOR DE APAGAR SUS TELEFONOS CELULARES Y BEEPERS DURANTE LA JUNTA PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. If you wish to address the City Council or any of its Agencies, you may do so during the PUBLIC COMMUNICATIONS you may email your comments to City Clerk Jean M. Ayala at iavala@baldwin,oark.com. Comments will be read by the City Clerk during the Meeting. COMENTARIOS DEL PUBLICO Se invita al p6blico a dirigirse al Concitio o cualquiera otra de sus Agencias nombradas en esta agenda, para hablar sobre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdicci6n. Si usted desea la oportunidad de dirigirse al Concilio o a1guna de sus Agencias, podr6 hacerlo durante e/ periodo de Comentarios del Pdblico (Public Communications) mande por correo electr6nico su comentario a la Secretaria Municipal Jean M. Ayala al Layala@baldwingark.com. Los comentarios ser6n lefdos por la Secretaria Municipal durante la Junta. A,, ky vvrifllel 6,6,1""I""g, to at ager�da iten for an open sessiot-, of a reg,,, ilar n-weting of the City 1,,P,,,at is deat ributed to the City Coun(,,,il` less ftfmi-r 72 hours, prior to talrrieefin'g will be i',,vafilable foryou bfic inspecfion at C it Y 19oo,� I yf4aliit'i the Citjv Clerk's office at 1440"3 E, Pacific 3ro - dijring noi.arul business hmu,'rs, (ilvIond�,'-iy Thursdal,', 7:3() a,,,,,?, -- 6:00 p, tn) CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CITY COUNCIL REGULAR MEETING — 7:00 PM Council Members: Alejandra Avila, Monica Garcia, Ricardo Pacheco, Mayor Pro Tern Paul C. Hernandez and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS * Proclamation for Lupus Awareness Month * Proclamation for Mental Health Awareness Month Please email your comments to Jean M. Ayala, City Clerk @ jayala&baidwinpark.com by 7:10 pm on Wednesday, May 6, 2020. All comments will be read by the City Clerk during the meeting. Por favor mande por correo electr6nico su comentario a la Secretaria Municipal Jean M. Ayala a jayala@baidwinpark.com a m6s tardar a las 7:10 Pm el Mi6rcoles, 6 de Mayo, 2020. Los comentarios ser6n leidos por la Secretaria Municipal durante la Junta. THIS IS THE TIME SET ASIDE TO ADDRESS THE CITY COUNCIL PLEASE NOTIFY THE CITY CLERK IF YOU REQUIRE THE SERVICES OF AN INTERPRETER No action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The legislative body or its staff may: 1) Briefly respond to statements made or questions asked by persons; or 2) Direct staff to investigate and/or schedule matters for consideration at a future meeting. [Government Code §54954.2] ESTE ES EL PERIODO DESIGNADO PARA DIRIGIRSE AL CONCILIO FAVOR DE NOTIFICAR A LA SECRETARIA SI REQUIERE LOS SERVICIOS DEL INTERPRETE No se podra tome acci6n en algOn asunto a menos que sea incluido en la agenda, o a menos que exista algana emergencia o circunstancia especial. El cuerpo legislativo y su personal podran: 1) Responder brevemente a declaraci6nes o preguntas hechas por personas; o 2) Dirigir personal a investigar y10 fijar asuntos para tomar en consideraci6n en juntas proximal. [Codigo de Gobiemo §54954.21 City Council Agenda Page 2 CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Claim Rejection Staff recommends that Council reject the following claims and direct staff to send the appropriate notice of rejection to claimant(s): Mendez, Felicitas Claimant alleges property damage Ignacio, Lolita Ariola Claimant alleges bodily injury 3. Meeting Minutes Staff recommends that the City Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special City Council Meeting held on April 1, 2020. B. Meeting Minutes of the Special City Council Meeting held on April 15, 2020. 4. Approval of Resolution No. 2020-016 Regulating Electronic Signatures It is recommended that the City Council adopt Resolution No. 2020-016 entitled, "A Resolution of the City Council of the City of Baldwin Park Authorizing a City Policy to Accept an Approved Electronic Signature in Lieu of a Written Signature". 5. Approval of a Contract with Rangwala Associates to provide Consulting Services to update the Downtown TOD Specific Plan and Related Documents Staff recommends that the City Council take the following actions: 1. Award a contract to Rangwala Associates (Consultant) to the Downtown TOD Specific Plan (Plan), amend appropriate sections of the General Plan and Zoning Ordinance and adoption of an EIR Amendment; and 2. Authorize the Chief Executive officer, or designee, to execute the attached agreement with Rangwala Associates to provide consulting services in an amount not to exceed $328,060; and 3. Authorize the Director of Finance to appropriate $42,860 from Fund No.235- General Plan Fees. 6. Accept Completed Improvements and Authorize the Filing of a Notice of Completion for City Project No. CIP 20-178 Puente Avenue Street Improvements between Francisquito Avenue and Central Avenue It is recommended that the City Council: 1. Accept the construction improvements by Gentry Brothers, Inc. of Irwindale, CA in the amount of $1,032,407.08, and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $51,620.36 in retention funds to Gentry Brothers, Inc. upon the expiration of the 35 -day notice period. City Council Agenda Page 3 7. Accept Plans and Specifications and Authorize Publishing of a Notice Inviting Bids for City Project No. CIP 2020-163 — Morgan Park Parking Lot Improvement Project It is recommended that the City Council: 1. Approve the plans and specifications for the Morgan Park Parking Lot Improvement Project, CIP 2020-163; and 2. Authorize Staff to advertise a Notice Inviting Bids. 8. Adoption of Resolution No. 2020-017, "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Landscape and Lighting Maintenance Assessment District for FY 2020-2021, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing" Staff recommends that the City Council adopt Resolution No. 2020-017 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Landscape and Lighting Maintenance Assessment District for FY 2020- 2021, Declaring the Intent to Levy and Collect Assessments and Setting a Time and Place for a Public Hearing". 9. Adoption of Resolution No. 2020-018, "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2020-2021, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing" Staff recommends that the City Council adopt Resolution No. 2020-018 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2020- 2021, Declaring the Intent to Levy and Collect Assessments and Setting a Time and Place for a Public Hearing." 10.Approve a Request for Services (RFS) Proposal from the City's On -Call Consultant, Infrastructure Engineers, Inc. (IE) for Civil and Landscape Design Services Including Project Management and Administration for the Big Dalton Wash Trails Greening Project It is Staff's recommendation that the City Council: 1. Authorize the Director of Public Works to approve an RFS with Infrastructure Engineers (IE) in the amount of $288,563 for the completion of the plans, specifications and estimate (PS&E), Project Management; and 2. Authorize the Director of Finance to appropriate Prop 68 Grant Funds (Fund #270) in the amount of $288,563. 11.Approval of an Appropriation of Funds for Extraordinary and Unscheduled Maintenance Cost Related to the Citywide Traffic Signal and Street Lighting Maintenance Program It is recommended that the City Council: 1. Authorize the Director of Finance to appropriate $45,000 from unappropriated funds in Fund #251 — Landscape Lighting Maintenance District (LLMD) for FY 2019/2020 to cover the increase in unscheduled and extraordinary maintenance costs; and 2. Authorize the Director of Finance to make necessary budget adjustments to allow payments as approved for FY 2019/2020. City Council Agenda Page 4 12.Approve the Police Department Reorganization which entails the Adoption of Resolution No. 2020-019 to Update the City of Baldwin Park Job Classification Plan, and Adoption of Resolution No. 2020-020 Amending the City of Baldwin Park Pay Schedule in Accordance with CaIPERS Established Guidelines, and Approving the Reclassification of Lieutenant Positions and a Vacant Captain Position to the New Position of Police Commander. Staff recommends that the City Council approve, ratify and adopt: 1. Resolution No. 2020-019 to modify the City of Baldwin Park's job classification plan to include a new position of Police Commander and class specification in accordance with applicable rules and regulations; and 2. Resolution No. 2020-020 to amend the City of Baldwin Park comprehensive pay schedule in accordance with CalPERS established guidelines; and 3. Approve the action of reclassifying the Police Lieutenant and Captain position to Police Commander. REPORTS OF OFFICERS 13. The Comprehensive Annual Financial Report for Fiscal Year 2018-19 It is recommended that the City Council receive and file the City of Baldwin Park's CAFR for fiscal year ended June 30, 2019 and all accompanying reports. CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Mayor Manuel Lozano for discussion and consideration: • Discussion and Direction to Staff to assist in organizing and accommodating a drive-thru Graduation Ceremony. This will include a Car Parade on Baldwin Park Boulevard from (traveling south) from Joanbridge Street to Ramona Boulevard. In addition, request Billboard Signage for all three High School Senior Class Photos to be placed separately for Baldwin Park High School, Sierra Vista High School and North Park High School. ADJOURNMENT CERTIFICATION I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 30th day of April, 2020. 4a,4e4 Lourdes Morales, Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2nd Floor Lobby Area. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at Imorales(a_baldwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 TO: HURoE '4T'' "THx ' FROM: sn�aBie� , b DATE: SI IMMARY ITEM NO. Honorable Mayor and Members of the City Council Rose Tam, Director of Finance SUBJECT: City of Baldwin Park's Warrants and Demands 0 Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $1,044,487.81 and the attached General Warrants Register was $1,770,247.83 for a total amount of $ 2,814,735.64. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 200850 to 200883. Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 200632 to 21195 for the period of March 22, 2020 through April 18, 2020, inclusive; these are presented and hereby ratified in the amount of $1,044,487.81. 2. General Warrants, with the bank drafts in the amount of $ 521,381.16 and checks from 228562 to 228757 in the amount of $1,248,866.67 for the period of April 7, 2020 to April 27, 2020, inclusive; in the total amount of $1,770,247.83 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. 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O ITEM NO. 2 TO: Honorable Mayor and Members of the City Council HUROF "SHE, ;K' FROM: Shannon Yauchzee, Chief Executive Officer • , d,'E� Laura J. Thomas, Human Resources & Risk Manager 4, JA ,4„ DATE: May 6, 2020 SUBJECT: Claim Rejection A1IMMARY This report seeks City Council consideration and direction to reject the Claims for Damages to person or property received for filing against the City of Baldwin Park. RECOMMENDATION Staff recommends that the City Council reject the following claims and direct staff to send the appropriate notice of rejection to claimant(s): Mendez, Felicitas Claimant alleges property damage Ignacio, Lolita Ariola Claimant alleges bodily injury This government claim, and all government claims, should be considered as potential lawsuits in the future. Thus, it is requested that all City Staff, the Mayor and all Councilmembers refrain from making any statements, whether public or private in nature. It is important that no statements be made so as to not prejudice this claim in any way which can happen if public or private comments are made about this claim by City staff or Councilmembers. FISCAL IMPACT Fiscal impact is unknown at this time. BACKGROUND In order for the statute of limitations to begin on the claims received, it is necessary for the City Council to reject the claims by order of motion and that the claimants are sent written notification of said action. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES There are no other alternatives for the Council to consider since rejection of the claims is necessary for the Statute of Limitations to begin on the claims received. ATTACHMENTS None ITEM NO. 3 TO: Honorable Mayor and Members of the City Council HUROF . T'' ,,SHE "''o FROM: Lourdes Morales, Chief Deputy City Clerk `sN,,dAB'E�11 � DATE : May 6, 2020 �'".VAL'LEY " SUBJECT: Meeting Minutes SUMMARY The City Council held a Special City Council Meeting on April 1, and April 15, 2020. RECOMMENDATION Staff recommends that the City Council receive and file the following Meeting Minutes: A. Meeting Minutes of the Special City Council Meeting held on April 1, 2020. B. Meeting Minutes of the Special City Council Meeting held on April 15, 2020. FISCAL IMPACT There is no fiscal impact associated with this item. BACKGROUND Not applicable ALTERNATIVES Not applicable LEGAL REVIEW This report does not require legal review ATTACHMENTS 1. Special Meeting Minutes of April 1, 2020 2. Special Meeting Minutes of April 15, 2020 MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING APRIL 1, 2020 4:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 This meeting was conducted via teleconference in accordance with Governor Newsom's Executive Order N-25-20. Audio Streaming was made available to the public at: https://www.youtube.com/channel/UCFLZO dDFRjy59rhiDZ13Fg/featured?view as=subscriber http://baidwinpark.granicus.com/ViewPublisher.php?view id=10 CALL TO ORDER The meeting was called to order at 4:00 pm by Mayor Pro Tem Hernandez. ROLL CALL PRESENT: Council Member Alejandra Avila Council Member Monica Garcia Council Member Ricardo Pacheco Mayor Pro Tem Paul C. Hernandez Mayor Manuel Lozano joined the meeting at 4:44 PM PUBLIC COMMUNICATIONS Mayor Pro Tem Hernandez announced public comments could be emailed to City Clerk Jean M. Ayala at jayala@baldwinpark.com no later than 4:15 PM to be read into the record. OPEN SESSION •Update on COVID-19 by All Directors Update from City Manager Shannon Yauchzee City Manager Shannon Yauchzee stated City facilities were closed to the public due to Governor Newsom's executive order and provided an overview of all essential functions that would be conducted during the City Hall closure due to COVID-9 pandemic; such as processing mail, invoices, retrieving messages, and working remotely. Yauchzee added the Human Resources Department would continue to fill recruitments remotely, hold meetings with the bargaining units, and be available to answer questions from employees. In addition, IT was working on supplying laptops for staff to work from home, provide technical support for employees, and set up virtual meetings. Mr. Yauchzee mentioned the City Hall closure would be extended and in line with the State and County's recommendations. Update from Chief of Police Steven McLean: Chief Mclean commented on the measures taken to protect his staff, stating his department had secured about 400 N-95 masks for employees and protective masks for those individuals being escorted in police vehicles and brought into the station; body temperature was being monitored before entering and leaving the facility; the station was thoroughly cleaned throughout the day, and police vehicles were being sanitized. Special Meeting of 04/1/20 Page 1 of 8 The Chief also stated additional supplies were also ordered while other had been donated by private companies including Kaiser; furthermore, employee services were made available to address employee concerns during this crisis and training was provided from the fire and police department on safety measures. Chief of Police McLean provided dispatch call logs statistics and updated the Council on their efforts to monitor essential, non-essential businesses and businesses that were closed due to COVIC-19; updated their website; conduct outreach for the homeless; and their collaboration with the schools and faith based entities. Mayor Lozano thanked everyone for their efforts during this crisis. Council Member Avila thanked the Chief and his department. The Chief stated he was working with the community and educating them on the Governor's order of social distancing rather than citing party goers immediately; however, if he witnesses reckless behavior, a fine would definitely be issued. Council Member Garcia agreed with the Chef's recommendation and suggested a warning be issued first for the first offense, $500 for a second offence, and $1,000 for a third offence followed by a misdemeanor for reckless behavior. Council Member Garcia stated that although many residents were following the County's recommendation, there were a few who continued to gether. Council Member Pacheco thanked the staff for an outstanding job with community outreach and requested staff place more information on social media and other outlets regarding food banks. Council Member Pacheco also agreed to provide a warning to those residents not abiding by the new order. Additionally, Council Member Pacheco requested a study be conducted on the impact COVID-19 will have on Baldwin Park businesses. Council Member Avila also agreed to issue a warning to residents who were not in compliance with social distancing, however, suggested a $250 fine be issued to first offenders rather than $500. Mayor Lozano thanked the Chief, Police Department, all staff and organizations who have donated to the cause. The Mayor commented on a party held on Maine and how well it was handled by the Police Department, further stating that the fines for hosting large events should be enforced to prevent residents from continuing to hold gatherings. MOTION: It was moved by Mayor Lozano, seconded by Council Member Garcia to issue citations in the amount of $500 for individuals hosting large gatherings. Motion carried by the following roll call vote: AYES: Council Members Avila, Garcia, Hernandez, Lozano, and Pacheco NOES: None ABSENT: None ABSTAIN: None Special Meeting of 04/1/20 Page 2 of 8 Council Member Garcia recognized staffs' swift action in response to COVID-19 and requested the City formulate a plan to feed families affected by this pandemic. City Manager Shannon Yauchzee stated they were closely connected with State Representatives and working with the National Guard to create a POD for Food Distribution; the City would also be receiving funding for CDBG funding for food banks. Council Member Garcia suggested establishing a hotline to assist various age groups. Council Member Avila requested staff look into purchasing a grocery store to feed families in need. Mayor Pro Tem Hernandez proposed mass feedings be coordinated through FEMA to provide structure and requested staff research FEMA feeding plans and bring back to Council for further review. Mayor Lozano also suggested making available city facilities to be utilized by medical organizations for medical treatment. Council Member Garcia asked if the City could purchase tests for City residents and work with FEMA. City Manager Yauchzee informed Council of staff's communication with the School District and their continued efforts with the National Guard should they need city facilities. Additionally, Mr. Yauchzee stated he would contact staff regarding testing for Baldwin Park residents and ensure the information was accessible to the public. Additional discussion was held amongst the City Council and staff relating to drive through testing, priority for testing at health facilities for residents, and food banks. Chief of Police McLean commented on the shortage of food and suggested the City use funding to feed the community rather than wait for the Federal Government to assist. Mayor Pro Tem Hernandez requested staff bring back a plan with all of the suggestions provided in today's meeting. Update from Manuel Carrillo Director of Recreation and Community Services: Director of Recreation Manuel Carrillo provided an update on staffing levels, community outreach and food distribution, mainly concentrating on social media updates to provide the community with the most updated information. Mr. Carrillo also commented on ensuring all city facilities were well sanitized and well maintained and collaborating with various organizations to organize food banks. Additionally, Mr. Carrillo stated staff was taking calls related to canceled events and refunds. Council Member Avila requested the locations of washing stations be provided. Chief McLean thanked Mr. Carrillo and his staff for their hard work and provided the locations. Special Meeting of 04/1/20 Page 3 of 8 Council Member Avila asked if they were being used. Chief McLean stated they were being used, maintained and cleaned. Council Member Pacheco asked whether all of the food was being picked up. Mr. Carrillo stated various organizations were providing food services to the community and although some food was perishable, all was being distributed. Mayor Pro Tem Hernandez requested an update on the senior program meals and asked what measures were being taken to deliver food. Mr. Carrillo stated the senior food program had gone 100% delivery and worked out very well. Mayor Pro Tem Hernandez inquired whether the program was opened to new participants. Mr. Carrillo stated they had reached maximum capacity. Update on Human Resources by City Manager Shannon Yauchzee City Manager Yauchzee stated he'd elaborate on any questions related to Human Resources. Mayor Lozano requested the City Manager provide the list of vacancies. Council Member Garcia stated she'd like to know which positions were vital and suggested a freeze on all vacant positions be placed. Additionally, Council Member Garcia requested a breakdown of employees who were telecommuting and those who were physically reporting to work. Mr. Yauchzee provided an overview of the employees reporting to work and their functions. Mayor Pro Tem Hernandez asked whether the list of vacancies included any part time positions or if they were vital. Mr. Yauchzee stated the list included the Chief of Police's secretary position, which had been filled; however, and one unfilled. Mayor Pro Tem Hernandez also stated he'd like to review the positions before hiring anyone. Chief Executive Office Yauchzee agreed to provide the City Council with the information requested separately. Update from Director of Public Works Sam Gutierrez: Special Meeting of 04/1/20 Page 4 of 8 Mr. Gutierrez provided an summary on the continued services provided by his department to keep vital infrastructure open such as street lighting and signals, water sewer maintenance, and any general construction work, along with ongoing projects, plan check and permits, facility and park maintenance, and working closely with utility companies. Mr. Gutierrez stated homeless encampment clean-up was canceled; however, street sweeping was being conducted without issuing any citations and bulky item pick-ups were still available. Mr. Gutierrez proceeded to thank Recreation staff for their collaboration and stated the department was available to provide support. Council Member Pacheco asked if the downtown area project would proceed as expected. Mr. Gutierrez stated that the project was scheduled to proceed. Mayor Pro Tem Hernandez asked if no illegal dumping notifications were being provided. Mr. Gutierrez stated notifications were being issued without citations. Mayor Pro Tem Hernandez requested a fine be reinstated if staff was called to pick up bulky items twice for the same location. Council Member Garcia expressed she was happy to hear that Public Works was utilizing the PPE and asked whether bus shelters/benches were being power washed. Mr. Gutierrez answered affirmatively. Update from Finance Director Rose Tam: Ms. Tam gave an update on the Finance Department's function; stating the department continued to process payments, payroll, and business licenses; continued to work on the budget, and informed them that the passport service was temporarily suspended. Council Member Pacheco thanked Ms. Tam and her staff for their work and asked whether the internal audit had been completed. City Manager Yauchzee stated the State Auditors sent them a draft with recommendations; however, due to this crisis, the City requested additional time to respond. Mayor Pro Tem Hernandez requested a report be provided to the City Council to have a better understanding of the financial situation for the City should the duration of this pandemic be extended. Update from Director of Community Development Benjamin Martinez: Mr. Martinez stated that plan check services and permits were being issued with minimal physical contact and Planning Commission meetings were scheduled via zoom. In addition, Mr. Martinez stated Housing was working on the CARES Act program and continued to collaborate with various agencies for CDBG and HOME funds and were Special Meeting of 04/1/20 Page 5 of 8 working to keep Section 8 renters housed. Furthermore, Mr. Martinez provided an overview of the rent stabilization ordinance and the Code Enforcement division, highlighting that the officers were mainly concentrating on quality of life issues and not issuing citations for violations that were not pertinent. Lastly, Mr. Martinez stated staff was disseminating as much information as possible regarding resources to renters and business owners relative to COVID-19 and have stayed in contact with developers in order to proceed with current and ongoing projects Mayor Lozano thanked Mr. Martinez and his staff. Mayor Pro Tem Hernandez requested frequently asked questions be posted regarding the Rent Stabilization Ordinance and would like to include language in the emergency proclamation to postpone rent increases. Additionally, Mayor Pro Tem Hernandez suggested staff research resources for small business owners regarding loans to receive aid through their own financial institutions and think of ways to assist those businesses who do not qualify for the loans. Council Member Garcia requested staff elaborate on the CARES Act Program. Mr. Martinez provided additional information on the act and stated he would provide a briefing separately to further discuss and explain this complicated program in detail. Further discussion was held regarding reimbursement for COVID relating expenses and food banks. Update from City Attorney Robert N. Tafoya: City Attorney Tafoya informed the City Council of the closure of all LA Superior Courts, which meant that all of the trial and court related cases were postponed until further notice; however, litigation on matters continued to be active and ongoing. Additionally, City Attorney Tafoya stated Public Records Act requests were suspended as the employees collecting and compiling the date were non-essential and therefore, could not fulfill the request. Mr. Tafoya further stated that his office continued to assist staff and the community. Mayor Pro Tem Hernandez requested more information on the Rent Stabilization Ordinance from Mr. Tafoya. Mr. Tafoya stated that an updated proclamation would be in effect before the April 3rd deadline with language to postpone rent increases for the controlled units as of now, but might include all units not previously included in the RSO. Council Member Avila requested staff add the homes and condos to the proclamation. Mayor Pro Tem Hernandez stated City Attorney Tafoya was currently researching this request. Special Meeting of 04/1/20 Page 6 of 8 City Manager Yauchzee announced an item needed to be added and approved in order to receive funding allowing the city to apply for federal assistance due to the COVID-19 pandemic. City Attorney Tafoya stated this was an urgency item, requiring a 4/5th's vote to be added onto the agenda, with a majority vote to approve the item. MOTION: Mayor Pro Tem Hernandez made a motion, seconded by Mayor Lozano to add Project Assurances for Federal Assistance CAL OAS 89 Disaster No. DR4482 CAL OES ID No. 06-37-03666 and add Designation of Applicants Agent Resolution for Non - State Agencies CAL OES 130 due to the Novel Coronavirus COVID-19 pandemic onto the agenda. Motion carried by unanimous consent. MOTION: Mayor Pro Tem Hernandez made a motion, seconded by Council Member Avila to approve Project Assurances for Federal Assistance CAL OAS 89 Disaster No. DR4482 CAL OES ID No. 06-37-03666 and add Designation of Applicants Agent Resolution for Non -State Agencies CAL OES 130. Motion carried by unanimous consent. Council Member Pacheco suggested staff research an economic COVID-19 response plan to assist individuals who have lost their jobs, assist with childcare programs, healthcare, rent and housing needs, and better support working families and thanked the Chief of Police, Daniel and all the staff who assisted with this pandemic. RECESS TO CLOSED SESSION NONE REPORT ON CLOSED SESSION NONE PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 6:29 PM. City Clerk Ayala read the comments for the record received by residents via email: Danny Damian asked whether an extension would be provided to the residents regarding parking citations and requested the city formulate a business resource center website or hotline for those businesses impacted by this pandemic. Additionally Mr. Damian requested the city provide a resource center for those families who would not receive a stimulus checks on the basis of their immigration status; and asked how the city would be enforcing the stay at home act. Ralf Galvan thanked city staff and Council for their ongoing efforts and requested the city communicate with Valley County Water regarding the suspension of water shut off's during this pandemic and requested details on the two individuals who tested positive for COVID-19. Special Meeting of 04/1/20 Page 7 of 8 Mayor Pro Tem Hernandez requested the community continue to stay updated through the city's website. ADJOURNMENT There being no further business, motion was made by Mayor Pro Tem Hernandez, seconded by Mayor Lozano, to adjourn the meeting at 6:34 p.m. Manuel Lozano, Mayor ATTEST: Jean M. Ayala, City Clerk APPROVED: MINUTES Special Meeting of 04/1/20 Page 8 of 8 MINUTES BALDWIN PARK CITY COUNCIL STUDY SESSION AND SPECIAL MEETING April 15, 2020, 5:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 This meeting was conducted via teleconference in accordance with Governor Newsom's Executive Order N-25-20. Audio Streaming was made available to the public at: https://www.youtube.com/channel/UCFLZO dQFRjy59rhiDZ13Fg/featured?view as=subscriber http://baidwinpark.granicus.com/ViewPublisher.php?view id=10 CALL TO ORDER The meeting was called to order at 5:07 PM by Mayor Lozano. ROLL CALL PRESENT: Council Member Alejandra Avila Council Member Monica Garcia Council Member Ricardo Pacheco Mayor Pro Tern Paul C. Hernandez Mayor Manuel Lozano PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 5:07 PM. Seeing no comments received, Mayor Lozano closed Public Communications at 5:07 PM. OPEN SESSION • FY 2019-20 Budget Update PowerPoint Presentation by Rose Tam, Finance Director. Chief Executive Officer Shannon Yauchzee thanked all the attendees and provided a summary of the budget presentation. Mr. Yauchzee stated that due to this pandemic, there were a lot of people off work, which would result in a large reduction in tax revenue. Mr. Yauchzee stated there were talks about recession, the stock market dropping, and PERS increases. Director of Finance Rose Tam provided a breakdown of the revenues and expenditures by line item and department, and highlighting the increases in personnel costs due to overtime from patrol and maintenance repairs. Mayor Lozano inquired whether the city was looking at a deficit of one million dollars. Ms. Tam provided an explanation stating the deficit was not one million dollars. Special Meeting of 4/15/20 Page 1 of 5 Mayor Pro Tem Hernandez asked whether the overtime for personnel could be reimbursed due to COVID-19 and whether projects could be postponed to reduce costs. Ms. Tam stated that the overtime expense could not be reimbursed followed by Mr. Yauchzee explaining that not many projects could be delayed. Staff additionally explained they would be receiving money from lawsuits, but clarified those funds would be received after this fiscal year and provided an overview of cost increases. Chief of Police McLean stated his department had significantly reduced overtime costs and did have salary savings. Further discussion was held amongst staff and the City Council, regarding cost savings through the Police Department reorganization and commented on the expenditures of the general fund and — possibly a 3 million dollar deficit. Council Member Pacheco inquired if staff had a plan to reduce the deficit. Mr. Yauchzee stated staff was considering a hiring freeze, and were hopeful to reduce costs with the Police Department's reorganization, postponing citywide events, and if need be, study more extreme measures. Council Member Pacheco commented on the impacts of the pandemic and requested they hold another meeting to further discuss options to reduce costs and consider tough decisions. Council Member Avila and Mayor Lozano both agreed with Council Member Pacheco's recommendation. City Attorney Robert Tafoya suggested the City Council could consider delivery permits of cannabis to generate revenue. Council Member Garcia requested staff research this option diligently and provide the City Council with a report back on the matter. Mayor Pro Tem Hernandez commented on possible personnel cuts and requested they all look at formulating a plan with minimal impact such as cancelling all special events. Council Member Avila requested they look at other options before considering personnel cuts, like citywide events. Additionally Council Member Pacheco requested the item for the Police Department Reorganization be presented at the upcoming meeting. Chief Executive Officer Yauchzee stated staff would come back with a strategy based on the input provided by the City Council. Special Meeting of 4/15/20 Page 2 of 5 The City Council recessed into closed session at 6:03 PM. RECESS TO CLOSED SESSION 1. Conference with Labor Negotiators Pursuant to Government Code Section 54957.6: Agency Designated Representative Rebecca T. Green, Richards Watson Gershon, Shannon Yauchzee, Chief Executive Officer, and Laura Thomas, Human Resources/Risk Manager Employee Organizations: Baldwin Park City Employees Association (CEA) Baldwin Park Classified Confidential Employees Association (CCEA) Baldwin Park Classified Management Employees Association (CMEA) Baldwin Park Police Management Employees Association (PMEA) Baldwin Park Police Association (POA) Service Employee International Union (SEIU) 2. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: Herrera v. City of Baldwin Park Case No. 20STCV11521 Case Name: Austin v. City of Baldwin Park Case No. 19STCP04717 3. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. B. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17- 07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. C. Property: 5117 Calmview Avenue (CAN 17-08) Negotiating Parties: City of Baldwin Park and Victor Chevez and Helen Chau, Casa Verde Group D. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park E. Property: 14837 & 14841 Ramona Boulevard (CAN 17-10) Special Meeting of 4/15/20 Page 3 of 5 Negotiating Parties: City of Baldwin Park and Phil Reyes, and Alexis Reyes, Organic Management Solutions, LLC. F. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP G. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. H. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group I. Property: 5157 Azusa Canyon Road (CAN 17-17) Negotiating Parties: City of Baldwin Park and Mike Sandoval and Ed Barraza, Elite Green Cultivators J. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. K. Property: 13450 Brooks Drive, Unit A & C (CAN 17-27) Negotiating Parties: City of Baldwin Park and Jonathan Yuan Kai Lee, Jefferson Liou, and Jerrell Austin Shepp, Cloud Control, Inc. L. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. M. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. N. Property: 1529 Virginia Avenue (CAN 18-01) Negotiating Parties: City of Baldwin Park and Erik Intermill, Esource LLC O. Property: 5018 Lante Street Negotiating Parties: City of Baldwin Park and Distinct Indulgence (Corporate Name Change Memo) P. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Baldwin Park Tale Corp. Special Meeting of 4/15/20 Page 4 of 5 4. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Two (2) The City Council reconvened into open session at 6:45 PM. REPORT ON CLOSED SESSION Mayor Lozano announced no reportable action was taken. There being no further business, motion was made by Mayor Lozano, seconded by Council Member Avila, to adjourn the meeting at 7:01 PM. Manuel Lozano, Mayor ATTEST: Jean M. Ayala, City Clerk F-11 ri U NOIN: a Special Meeting of 4/15/20 Page 5 of 5 ITEM NO. Honorable Mayor and Members of the City Council Lourdes Morales, Chief Deputy City Clerk Shannon Yauchzee, Chief Executive Officer 4 SUBJECT: Approval of Resolution No. 2020-016 Regulating Electronic Signatures SUMMARY This electronic signature policy is intended to establish a general standard that allows the City of Baldwin Park to collect and preserve signatures on documents quickly, securely, and efficiently during this state of emergency. In this context, an electronic signature is a verified electronic stamp or signature that is placed on the electronic version of a document in lieu of an original wet signature on a hard copy. RECOMMENDATION It Is Recommended That The City Council Adopt Resolution No. 2020-016, "A Resolution of The City Council of the City of Baldwin Park Authorizing a City Policy to Accept an Approved Electronic Signature in Lieu of a Written Signature". FISCAL IMPACT There is no fiscal impact. BACKGROUND On March 13, 2020, the President of the United States declared a National Emergency due to the COVID-19 pandemic. The City Council of the City of Baldwin Park also declared the city in a state of emergency during an Emergency City Council Meeting of March 12, 2020, followed by Governor Newsom's Executive Order N-33-20 issued March 12, 2020 ordering all California residents to stay home commencing on March 19, 2020, with the exception of those providing certain essential services. In light of the declared National and State Emergency, the Los Angeles County Mandatory Orders, the City of Baldwin Park and the CDC and public health officials' recommendations and guidance, the City has undertaken measures to maintain a safe and healthy community and to protect City employees. Such measures include reducing the amount of paper passed between employees and employees telecommuting. In order to continue the efforts to limit contact amongst staff and city officials, staff requests the City Council approve a policy to allow the use of electronic signatures on the following documents: 1. Contracts and Agreements that do not require notarization. 2. City Council Resolutions 3. City Council Ordinances 4. City Council Minutes 5. City Council Proclamations 6. Official City Correspondence 7. City Issued Permits 8. Grants 9. Applications 10. Invoices 11. Purchase Requisitions ALTERNATIVES 1. Take no action. 2. Provide Staff with alternate direction. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Resolution No. 2020-016 RESOLUTION NO. 2020-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING A CITY POLICY TO ACCEPT AN APPROVED ELECTRONIC SIGNATURE IN LIEU OF A WRITTEN SIGNATURE WHEREAS, the use of electronic signatures on legally binding documents has rapidly become vital; and WHEREAS, due to the COVID-19 pandemic, it is necessary to limit person to person contact, and WHEREAS, this policy applies to all employees of the City of Baldwin Park and City Officials authorized to sign on the City's behalf, and governs all uses of electronic signatures and electronic records used to conduct the official business of the City of Baldwin Park; and WHEREAS, authorizing electronic signatures will improve the efficiency of processes, increase employee productivity, simplify existing workflows, and limit the spread of viruses. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park approves the Electronic Signature Policy attached hereto as "Exhibit A." Section 2. This Resolution shall become effective immediately upon its approval. Section 3. The City Clerk shall certify as to the adoption of this City Council Resolution. PASSED, APPROVED, AND ADOPTED this 6th day of May, 2020. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I 1, JEAN M. AYALA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-016 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 6, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK Exhibit "A" CITY OF BALDWIN PARK ADMINISTRATIVE PROCEDURES FOR ELECTRONIC SIGNATURES ON SELECT CITY DOCUMENTS A. Requirements of Electronic Signature The use of electronic signatures is permitted and shall have the same force and effect as the use of a hand-written signatures if the following criteria are met: 1. The electronic signature is authorized by the signee. 2. The electronic signature is capable of verification. 3. The electronic signature is under the sole control of the person using it or its designee. a. Email notifications requesting electronic signatures must not be forwarded. b. These requirements prohibit the use of proxy signatures. 4. The electronic signature is linked to the data in such a manner that if the data is changed after the electronic signature is affixed, the electronic signature is invalidated. B. Storage and Archiving of Electronically Signed Documents Until such a time when the City of Baldwin Park establishes a policy regarding permanent storage of electronic records, fully executed, electronically signed documents must be printed C. Applicable Documents: 1. Contracts and Agreements that do not require notarization. 2. City Council Resolutions 3. City Council Ordinances 4. City Council Minutes 5. City Council Proclamations 6. Official City Correspondence 7. City Issued Permits 8. Grants 9. Applications 10. Invoices 11. Purchase Requisitions Adopted by Resolution No. 2020-016 ITEM NO. 5 TO: Honorable Mayor and Members of the City Council HUR OF "SHE, ;K' FROM: Ben Martinez, Director of Community Development • , d,'E� PREPARED BY: Ron Garcia, City Planner JA ,4„ DATE: May 6, 2020 SUBJECT: Approval of a Contract with Rangwala Associates to Provide Consulting Services to Update the Downtown TOD Specific Plan and Related Documents SUMMARY This report requests the City Council approve a contract with Rangwala Associates to prepare an update to the Downtown TOD Specific Plan (Plan), amend appropriate sections of the General Plan and Zoning Ordinance and adoption of an EIR Amendment. This item was continued from the April 15, 2020 City Council Meeting. RECOMMENDATION Staff recommends that the City Council take the following actions: 1. Award a contract to Rangwala Associates (Consultant) to update the Downtown TOD Specific Plan (Plan), amend appropriate sections of the General Plan and Zoning Ordinance and adoption of an EIR Amendment; and 2. Authorize the Chief Executive officer, or designee, to execute the attached agreement with Rangwala Associates to provide consulting services in an amount not to exceed $328,060; and 3. Authorize the Director of Finance to appropriate $42,860 from Fund No.235-General Plan Fees. FISCAL IMPACT There is no impact to the General Fund. All funds used are a combination of grant funds and special funds. BACKGROUND In January of 2020 the City was awarded an SB 2 planning grant from the State of California Housing and Community Development Department "(HCD)". HCD launched the SB 2 Planning Grants Program to provide funding and technical assistance to all local governments in California to help cities and counties prepare, adopt, and implement plans and process improvements that streamline housing approvals and accelerate housing production. The grant award is $310,000 of which $285,200, and $24,800 are allocated respectively to the Consultant (Rangwala Associates) and JWA Urban Consultants, Inc., for the preparation, management, and implementation of the planning grant. DISCUSSION On February 6, 2020, staff issued a Request for Proposals (RFP) for professional services to update the Downtown TOD Specific Plan, amend specific related sections of the General Plan and Zoning Ordinance, and prepare the appropriate CEQA documentation. Proposals were due on March 2, 2020. The City received a proposals from six firms (See Table Below). EVALUATION AND SELECTION OF CONSULTANT The proposals were evaluated by a team comprised of three City staff members (two from Community Development and one from Engineering) and one outside consultant (JWA Urban Consultants, Inc.). Upon review of the proposals, the evaluation team recommended that each of the consultant teams be invited for an in-person interview and that a set of questions be directed to each of the consultant teams for clarification of specific sections of their individual proposals. The responses to the clarification questions were received from each of the consultant teams the day prior to the interviews. The evaluation team conducted the interviews on March 12, 2020. The proposals were evaluated for completeness; creativity and relevant experience; qualifications and experience of key individuals and project team capacity; understanding of the scope of services; and project schedule and cost of services. Based upon the evaluations, the evaluation team unanimously ranked Rangwala Associates number one. Rangwala Associates presented enthusiasm and interest as well as a comprehensive approach and methodology with relevant knowledge experience in working with form -based codes and developing Downtown Specific Plans. The representatives also expressed an ability to educate staff in architecture and urban design to effectively administer and implement the Plan. In summary, the Rangwala Associates team represents the most qualified and best value to update the Downtown TOD Specific Plan to facilitate the development of higher density residential mixed-use projects. The results of the evaluations were as follows: Consultant Location Score Proposed Cost Rangwala Associates Woodland Hills 92 $328,060 Interwest Ontario 86 $302,930 KTGY Irvine 85 $387,200 The Arroyo Group Pasadena 81 $385,585 De Novo Planning Group Tustin 81 $565,189 Infrastructure Engineers Brea 62 $515,487 LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS 1. Contract Agreement with Rangwala Associates Rangwala Associates Consultant Services Agreement Page 1 of 7 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT iamade and entered into this 6th day of May, 2020 by and between the City OfBaldwin Park ("CUv").and R8DgVV8|8Associates ("CODSUU8nt"). In consideration of the following mutual cowenanba, provisions and ognaennenta. and other v8|U8b|e CODSide[@dOO' the receipt and SUffiCiROCy of which is hereby acknowledged, City and Consultant agree aafollows: 1. SCOPE OF SERVICES. Consultant agrees to perform during the term of this Aoreemen[, the tasks, ob|igaUone, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit ''&" Duration of Scope of Services may be extended unamonth-to-monthbasis, but shall not exceed the total compensation. 2. COMPENSATION. City eho|| pay for the services performed by Consultant pursuant to the terms of this Aonaernant at the time and manner set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B." 3. TIME FOR PERFORMANCE. Consultant nho|| perform the services above described in atimely manner in accordance with the professional standard practices but in any event no later than June 30, 2022 from the date of this agreement is entered to. 4. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 5. STATUS OF CONSULTANT. Consultant shall provide all necessary personnel, equipment and material, at its SO|e expense, in order to perform the services required of it pursuant to this Agreement. For the purpose of this Agreement, Consultant shall be deemed, for all purposes, an independent contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be pedb[08d for other entities while under contract with City. Consultant is not on agent or employee of City, and is not entitled to participate in any pension p|on, insurance, bonus orsimilar benefits City provides for its employees. Consultant shall beresponsible tOpay and hold City harmless from any and all p8ynD|| and other taxes and interest thereon and penalties, therefore, which may become due 8SGresult Ofservices performed hereunder. 0. ASSIGNMENT. This AorS8nnSnL is for the specific services with CODSU|L@nt as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written @ppnDvG| of City is prohibited and Sh8|| be Du|| and void; except that CODSu|t@Dt may assign payments due under this Agreement tOGfinancial institution. 7. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform vvO[k similar to the GgrViCgS provided herein. 8. COMPLIANCE WITH LAW. Contract services shall be provided in accordance with the applicable laws and regulations of all governmental agencies that are in force at the time services are performed. Consultant eho|| be responsible for becoming ovvora of and staying abreast ofall such |ovve and ensuring that all services provided hereunder conform to Rangwala Associates Consultant Services Agreement Page 2 of 7 such laws. The terms of this Agreement shall be interpreted according to the laws of the State of California. 9. LIABILITY. Consultant shall indemnify, and hold harmless City, its officials, officers, and employees against any and all actions, claims, damages, liabilities, losses or expenses of whatsoever kind, name or nature, including legal costs and reasonable attorneys' fees, whether or not suit is actually filed, and any judgment rendered against City and/or its officials, officers, or employees that may be asserted or claimed by any person, firm, or entity to the extent caused by Consultants' negligent performance, or the negligent performance of its agents, employees, subcontractors, or invitees, as well as, negligent acts or omissions of Consultant, it's agents, employees, subcontractors or invitees, however, this indemnity clause shall not apply if there is concurrent passive or active negligence on the part of City, or its officials, officers, agents or employees. 10. INSURANCE. Consultant shall maintain insurance coverage in accordance with the following during the course of its performance hereunder: (A) Comprehensive General Liability Insurance (including premises and operations, contractual liability, personal injury and independent Consultants' liability) with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (B) Comprehensive Automobile Liability Insurance including as applicable own, hired and non -owned automobiles with the following minimum limits of liability: (1) Personal or Bodily Injury -- $1,000,000, single limit, per occurrence; and (2) Property Damage -- $1,000,000, single limit, per occurrence; or (3) Combined single limits -- $2,000,000. (C) Professional Liability Insurance with annual aggregates of $1,000,000 or such other amount as may be approved in writing by the City. (D) Worker's Compensation Insurance that complies with the minimum statutory requirements of the State of California. (E) Prior to commencement of services hereunder, Consultant shall provide City with a certificate of Insurance reflecting the above, and an endorsement for each policy of insurance which shall provide: (1) The City, and its officials, officers, agents and employees are named as additional insured (with the exception of Professional Liability and Worker's Compensation); (2) The coverage provided shall be primary (with the exception of Professional Liability and Worker's Compensation) as respects to City, its officials, officers, agents or employees; moreover, any insurance or self-insurance maintained by City or its officials, officers, Rangwala Associates Consultant Services Agreement Page 3 of 7 agents or employees shall be in excess of Consultants' insurance and not contributed with it. (3) The insurer shall provide at least thirty (30) days prior written notice to City of cancellation or of any material change in coverage before such change or cancellation becomes effective. (F) With respect to Workers' Compensation Insurance, the insurer shall agree to waive all rights of subrogation against City and City personnel for losses arising from work performed by Consultant for City, and the insurer's agreement in this regard shall be reflected in the Workers' Compensation Insurance endorsement. 11. OWNERSHIP OF DOCUMENTS. All of the documents required to be prepared pursuant hereto shall, upon the completion thereof, be deemed for all purposes to be the property of City. City's ownership of documents includes any and all analysis, computations, plans, correspondence and/or other pertinent data, information, documents, and computer media, including disks and other materials gathered or prepared by Consultant in performance of this Agreement. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. Any re -use by City shall be at the sole risk of City and without liability to Consultant. 12. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 13. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. us CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to comply with all applicable federal, state and county interest. execution of contract and Consultant shall laws and regulations governing conflict of 15. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 16. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 17. EFFECT OF TERMINATION. Upon termination as stated in Paragraph "16" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to Rangwala Associates Consultant Services Agreement Page 4 of 7 and including the date of termination of this Agreement, Un|eSS the termination is for C8US8, in which event Consultant need be compensated only Uathe extent required by |Gvv. Consultant shall be entitled to payment for work aubafuctoh|y completed to daUa, based on proration of the COOOpenS8tiOD set forth in Exhibit "B" 8U8ChBd hereto. Such payment will be subject to City's receipt of close-out billing. 18. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including reasonable attorney's fee8, to the prevailing party. In awarding attorney's fees, the court shall not be bound by any court fee aohgdu|g but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith. "Prevailing Party" Sh8|| mean the party that obtains 8f8vOr8b|e and final judgment. Should litigation occur, venue shall beinthe Superior Court ofLos Angeles County. This paragraph shall not apply and litigation fees shall not beawarded based on an order O[otherwise final judgment that results from the parties' DlutU8| Sett|8[DHOt, 8[biLn8tiOO, or mediation nfthe dispute. 19. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by COnSU|t8ni Sh8U be construed to be both 8 covenant and 8 condition. 20. INTEGRATED AGREEMENT. This Agreement represents the entire Agreement between the City and Consultant. No verbal agreement orimplied covenant shall be held to vary the provisions ufthis agreement. This Agreement shall bind and inure tothe benefit ofthe parties tothis Agreement, and any subsequent successors and assigns. 21. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, p[OVSiOOS or conditions be modified or waived OF otherwise affected, except by a written amendment signed by all parties. 23. DESIGNATED REPRESENTATIVES. The Consultant Representative /A\ designated below shall be responsible for job performance, neguUobone, contractual nnottere, and coordination with the City. The City Representative (B) designated below shall act onthe City's behalf ouProject Munoger. AA CONSULTANT R8ngvvo|GASSoCiotes 6325 Jackie Avenue Los Angeles, CA91307 (805)850-9779 /B\ City OfBaldwin Park Aft.: Shannon Yiauohzae.CEO 144U3East Pacific Avenue Baldwin Park. CA 91706 (828)980-4011X482 23 NOTICES. Notices pursuant tothis Agreement shall be in writing and may be given by p9rSOn@| d8|k/8ry Or by mail. Notices Sh8U be directed to Q[v'S Designated Rangwala Associates Consultant Services Agreement Page 5 of 7 By: Shannon Yauchzee, Chief Executive Officer Dated: CONSULTANT: Rangwala Associates mi.,wqw-" Dated:IJ► SCOPE OF SERVICES 3. Scope and Schedule K Inform Consult Involve Collaborate Empower A S 0 N D J/21 F M A M Task I: Project Vit.= M In this phase, our team will initiate communications with the Baldwin Park community, the local stakeholders, and decision -makers to ensure that a path is put in place for a successful project. The kick-off meeting will be held with the project team and accomplish several tasks, including: • Sharing expectations for the project and discussing goals and objectives; • Review and refine project boundary as necessary; • Refining the scope of work and schedule; • Establishing communication protocols; • Defining the role of anticipated stakeholders, including outside agencies, organizations, and individuals; • Identifying Focus Group participants; • Identifying potential project pitfalls and strategies to address them; • Discussing ongoing projects or programs; and • Reviewing project data needs and obtain data from staff. Even though - are familiar the Downtown area, we will con- clude i i - _51��fzx4w- ther •- •ioi areas OLMA. the Specific Plan i i address. The team will complete • focused review and summary of documents that are i to formulating • _, • t •.: i - •. i - • is - Plan on i should be focused. Material to bereviewed includes, but may not be limited to: 2016 Downtown Specific Plan and EIR. General Plan. and Zonin�&- Code, cil >:. Commission A joint meeting will be conducted with the City Council and Planning Commission following the contract's execution and the Team's review of existing plans and documents. We will work with City staff to introduce the project team to the City Council and Planning Commission, summarize the scope and schedule, discuss actions to be taken within the upcoming months, and field initial questions and receive initial input from the City Council, Planning Commission, and general public. The joint meeting will identify ongoing or current issues that the City is struggling with and that might be addressed to varying degrees in the Downtown Specific Plan. 1.3 Monthly Status Meetings with City Staff We are also proposing monthly meetings for the executive team, to discuss the status of ongoing and future work. These meetings will keep the City informed, review progress, identify next steps, and generally prevent the project from getting sidetracked or stalled. These meetings are generally envisioned to last no longer than a half-hour and could take place at a time convenient for the City, in person or over the phone. A monthly status report would be provided in advance of each meeting. 1.4 Project Website Civic Engagement Strategies Focus Group Visioning A project website website provides Project Meetings Charrette 24-hour access to project Tour information such as meeting notices, � gin°. I E CY, ' survey materials, background\data, presentations, and draft documents. online Noon joint Council.a P Interviews We will develop and maintain a Engagement Talks PlanniMeetin 9s fission free-standing Downtown Specific the planning process through Elements of Successful Plan website. project website, and social Downtown, Stefanos 1 Civic Engagement Strategy media sites: Facebook, Google+, Polyzoides and Twitter. Our community engagement approach is designed around five goals: Inform — to provide the public with balanced and objective information to assist them in understanding the challenges, alternatives, opportunities, and/or solutions. Consult — to obtain public feedback on analysis, alternatives and/or decisions. Involve — to work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered. Collaborate — to partner with the public in each aspect of the decision including the development of alternatives and the identification of the preferred solution. Empower — to place final decision- making in the hands of the public. For this project, we propose the following civic engagement tasks: 1. Online Collaboration — Public will have an opportunity to join, contribute and connect with 2. Project Tour — Tour of the Downtown Specific Plan will help identify what policies and regulations are working and what needs adjustment. 3. Interviews: We will interview key city and business leaders and stakeholders who generally have a vested interest in the downtown community, and could likely play a role in implementation efforts. 4. Focus Group Meeting: Our team will conduct smaller focus group meetings to gather qualitative information, review trends; facilitate community visioning; and develop policies and actions. 5. Noon Talks — During the charrette, we would also engage in lecture and education sessions, intended to broaden and deepen the resident's outlook on progressive urbanism. Following is a list of speakers and topics they will present: • Market Assessment Et Development Strategy, Michael Wright • Mobility Trends Et Opportunities, Tim Erney 6. Visioning Charrette: At the heart of the planning process is the 3 -day long visioning charrette. Please see Task 3 Visioning. 7. joint Planning Commission and City Council Meetings — Three joint meetings will allow advisory- and decision- making bodies to review interim progress and provide direction. Timeframe:5/26/20 to 6/29/20 Deliverables: • Scope & Schedule. • Civic Engagement Strategy. • joint Meeting with Planning Commission and City Council. • Identify Advisory Committee, Focus Groups, Departments and Partner Agencies. • Monthly Progress Report. • Project Website. We will review existing plans, ordinances, reports, and projects that have been completed. Concurrently, we will gather broad macro -level information at the community level for the Downtown Specific Plan and more micro -scale specific and detailed information for the commercial corridors. We will study the existing urban form, place, people, circulation, and market. � Illuminas Consulting (Illuminas) will evaluate the market support in the Plan Area for the following components: • Market rate multifamily rental units apartments; • Market rate multifamily for -sale units; . Office. The market study consists of the following: 1. Assess Plan Area strengths and weakness for development including issues such as parcelization, quality of building stock, accessibility, parking, amenities, and compatible land use. 2. Produce a baseline of existing economic and demographic conditions and recent trends. Illuminas will utilize information from a broad variety of data sources (e.g. County Assessor's data, State Board of Equalization records, U.S. Bureau of Statistics records, and the California Economic Development Department Labor Market Information Division) to compile information on population, employment, retail sales, and non-residential occupancies. This will include present demographic trends and information on factors driving commercial and housing demand in the Plan Area and the Baldwin Park market as a whole. 3. Develop an assessment of real estate trends in the local market for rental and for -sale housing as well as supporting commercial uses. This will include rent and sale prices, product types, and recent and planned development. This information will be developed using sources such as CoStar and Zillow data. 4. Using data from the baseline analysis as well as small area population and employment projections by SCAG, Illuminas will develop an estimate of near term market -supportable land uses for the Plan Area 2.2 Mobility Kittelson will assess the current circulation network in the Specific Plan area, focusing on current vehicular, transit, pedestrian, bicycle, parking, and goods movement networks. Information regarding existing active levels will be based on field observations and data provided by the City. Kittelson will conduct a review of the latest 5 -year accident data (from the Caltrans SWITRS database) to determine locations with high pedestrian and bicycle collisions. In addition, Kittelson will review growth forecasts in the surrounding area to project future baseline activity levels. The team will conduct a walk tour of the Downtown area to: • Assess the structural and design integrity of downtown buildings; • Document and study the safety, comfort, interest and usefulness of existing sidewalks and the depth and porosity of the existing storefront and sidewalk conditions. • Understand the character and Deliverables: quality of public space network; • Clarify key expectations for new • Focus Groups minutes. development; • Memorandum on economic • Identify concerns related to the profile of Downtown Area. urban form at the community, at the block, and building scale; Mobility Existing Conditions and Report. • Understand existing synergy of commerce and activation with public spaces. The analysis will be cated in the Discovery Memo and graphic format# maps supportsimple charts and iconography that # clear public#.# ! #. is both the needsand the n we will develop targeted #, the Specific Plan. • Memorandum of Urban Design findings from fieldwork and supporting photographic inventory, building disposition study (existing conditions and proposed disposition), composite base map, assessment plans and graphics. Timeframe:6/29/20 to 9/21/20 Intersection of Holt Boulevard and Central Avenue, Montclair General Plan. gill :.t The visioning process will create a shared physical vision among all the stakeholders. A shared vision is a call for action, not just an idea. Based on the analysis, findings, and community input gathered in the previous step we will host a 3 -day charrette. The charrette focuses community input over a short pe- riod of time, through the hands-on efforts of folks representing the full spectrum of interests. The ap- proach is inclusive and designed to build consensus from the outset. vari- community to develop • detailed plan forthe public realm cludes streets and open spaces. During • i beyondthe charrette, we will represent the various plan- ning ideas through vivid graphics such as Illustrative Plans, Sections, and perspective render- ings that instantly help anyone un - III com- plimentei beautifully * 01 - drawn•. • detailed images. outcome from the charrette will be • physical masterplan i trates possible public and private realm improvements,an outline of • • • - • • • " f • - • i. • { community sion backed with clear and precise i. . • •. . • " -. opment community to invest with confidence. 1 Day 2 Final Day I evil South Pasadena General Plan Noon Talk. Noon Talks: During the charrette, we will engage the community with lecture and education sessions, intended to broaden and deepen the resident's outlook on progressive urbanism. What makes a walkable "Complete Street?" How can density be dignified and introduced along vacant and underperforming sites in the downtown area? What makes a distinctive and vibrant place? We will delve into such questions from our first-hand experience and real lessons learned therein. The purpose of the Noon time presentations are to provide perspective, present alternatives, inspire, and stimulate dialogue that will carry into the evening discussions. Prepare an issues presentation to provide context to economic issues during the Visioning/Charrette. The outcomes will be a clear set of community goals for economic development of the Downtown area. To support the analysis of opportunity sites, Kittelson will identify the potential to enhance access and circulation throughout the Specific Plan area, focused on first/last mile improvements associated with the Baldwin Park Metrolink Station and major Foothill Transit and Baldwin Park Transit bus stops. These will include pedestrian and bicycle network enhancements, wayfinding systems, provision of micromobility options (such as bikeshare or scootershare), and shared -ride (e.g., Lyft and Uber) provisions. Areas of focus will include: Street Design Standards. We will develop street typologies and associated design standards based on factors including: relative roles and positions within the street network; modal emphasis/priorities, existing roadway classifications; existing dimensions; current and projected traffic volumes; adopted plans and policies; and other factors to be developed in collaboration with staff. These standards will be based on the assessment conducted in this task. Parking management. Kittelson will review the parking requirements as part of the current Specific Plan and the overall Zoning Code. Based on field reviews, Kittelson will document the current parking conditions in the study area, including parking regulations and typical weekday midday occupancy conditions. This information will support the planning process by identifying any parking hotspots and issues that will need to be addressed as part of the Specific Plan. Kittelson. -opportunities constraintsand • each mode of travel • • key hotspotsshould be addressed by the Specific Plan. i •First/Lastbest-practice approaches,- devel- oped _• ed by LA Metro. existingKittelson will calculate the traveled (VMT) for the current land uses in the Specific• • 16 BaldwinDowntown • r Specific Community supported Downtown master plan sketch developed at the charrette for the Montclair General Plan. The churnd1ewill develop ucommunity driven vision that isboth physical design- based and integrative: Physical inthe sense ofbeing p|oco- 600e6'and well- documented indrawings. Integrative inthat itwill include all dimensions of urban design, including open space, streetscape, |undocopo' buildings, signage, utility and transportation infrastructure, etc. We will work with the staff and the Downtown Community to develop a community's development priorities. Specific concepts for catalytic sites and entries into the downtown area will be generated. Because the work produced through the charrette process will be both physical and integra- tive, its recommendations may be also later analyzed from various points of view, including their cost and implementation through the public and private sectors. The master plan will become the basis for developing a regulating plan and a catalog of building and place types at the district, neighborhood, block, and building scales. These typologies will be codified into an outline for a draft form -based code (55% complete). ° Guiding Principles. ° Physical and Integrative Vision for Downtown area. ° Public Places Framework vision summary, narrative, plans and graphics. ° Concept sketches for catalytic sites and downtown's entries. ° Preliminary Mobility Recommendations ° Regulating Plan, and typologies of downtown streets, frontages, buildings, and urban standards (55% code). Tirnefrarne: 9/21/20 to 11/16/20 rill 11111111 1pill�11111 111111111 111 F We propose four parts to the Plan Part 1:Vision and Guiding Principles Part 2:Policy Part 3: Form -Based Code Part 4: Implementation The vision and guiding principles from the ChorreMewiU be developed into Part lofthe Specific alm This section will include policies on the downtown economy, land use, mobility, and urban design. The policies will be assessed for consistency with General Plan. If 6-w— Kittelson will the transpor- tation and circulation policy fnanne- vvorx. Aform-based code will 6e developed and appropriately spliced into the current zoning ordinance. Specific provisions of the Code include: ° Regulating Plan; ° Streets Open Space a Landscape 0 Urban Standards; ° Frontage and Building Types; Land Uses; and 0 Administration and Definitions This section will provide ulist ofprivate and public actions, projects, and improvements; phasing; budget; and funding options necessary tocarry out the vision. |nthis task, vvewill develop implementation strategies for draft recommendations based onhigh- level conceptuo|cnoteohmohao and potontio|funding sources and clearly identifying next steps inthe approval and development process for each recommendation. Kittelson will provide input into The Consulting Team will participate inojoint meeting with the Planning Commission and City Council toreview the draft Downtown Specific Plan before initiating the environmental review. First draft of the Specific Plan. Timeframe: 11/16/20 to 3/26/21 La Quinto City Council and Planning Commission joint Meeting mysawmME Task��° Review � �� ��^��� ������°�����mm�� oomunnethat oonno|ioncevvhhAB52 ' tribal consultation requirements io 5.1 Prepare 2"a ����� needed for the Addendum, and that the City will 6eresponsible for /\B52 VVowill prepare ocreoncheckdraft ofthe Specific Plan for review byCity consultation and will provide doc- xtof[Downtown Advisory Group and Focus Groups. urnentationofthose efforts for the Addendum. 5,2 Transportation Impact Analysis |fduring our review vveconclude Ki#e|xonvviU prepare the Transportation Impact Analysis {T|A}. ThixT|A that the current proposal will ormay will build upon the work previously conducted for the 2Ol8Specific Plan have unanticipated new significant E|Q'and update the evaluation toreflect new 2D2Obaseline conditions effects beyond those identified in and the proposed additional zoning allowances inthe area. The T|Awill the certified BR'vvewill contact the identify the potential for significant impacts associated with each model City immediately todetermine on of travel, focusing on localized access/circulation, active transportation appropriate course ofaction. modes, emergency vehicle access, goods movement, safety, and hazards. 5,4 Prepare Public Review Draft Consistent with the new CEQAtransportation analysis requirements, the potential for vehicular impacts will bebased onthe change inVMT From these comments, the associated with the proposed land uses (note that coordination will 6* consulting team will then prepare conducted with the San Gabriel Valley Council ofGovernments toensure oDraft Specific Plan suitable consistency inthe methodology and assumptions for the VMKono|Y»i»)' For for public review. After the Draft any potential significant impacts, Kittelson will identify adjustments to the documents have been distributed Specific p|on policies to minimize the effects to less -than -significant levels, for public review, the consultant with the goal of having noimpact resulting from the Plan. The results team will process and track ofthis assessment will 6esummarized into ostand-alone T|Aand then changes inMicrosoft Word. incorporated into the overall CEQAdocument. 5,5 Fima!E0R Addendum 5.3 Administrative Draft E|R Addendum The consulting team will respond tn The Addendum will summarize the legal authority under which the one round ofCity comments onthe Addendum applies and then compare the environmental effects ofthe draft Addendum and submit ofinal current proposal to those identified in the certified EIR, using buildout of Addendum inp6fand/or Microsoft the approved Specific Plan that was studied inthe E|Aoothe baseline for Word format. analysis. We anticipate that all issues on the CEQA Initial Study checklist will be o66reose6' but that the focus will be on the issues that were studied in detail in the EIR, with particular emphasis on unavoidable significant issues Deliverables: likely tobeofincreased concern for the proposal, such ooair quality and noise. Issues such as VMT, energy, and wildfire, which were not considered ° 2nd Draft and T|A inthe previous environmental document, will 6ostudied, but based on the nature ofthe proposed updates (increasing residential density and ° Admin and Public Review Draft potentially expanding the Specific Plan oreo), significant effects are not E|R anticipated. The update toincrease density within and potentially expand oT[>D ° Final E|RAddendum Specific Plan ioexpected tobe consistent with the VMTreduction goals of CEC>AGuidelines Section 15O84.3. Moreover, the Addendum's transportation Timeframe: 3/26/2lto6/28/2l impact analysis will rely on the results of the TIA, and given that Kittelson will identify potential adjustments tothe Specific Plan with the goal of having no impact resulting from the plan, significant traffic effects are not antici- pated. The E|R analyzed impacts totribal cultural resources, but the project was not subject tuAssembly Bill 52 tribal consultation requirements. We Downtown Regulating Plan NOWAIFUNWI= Administration and implementation workshop with City staff, West Covina Downtown Code. 'aau*mPlacement `*6oht 'Fr"ntag= ^m*m*etyp., ~r=u'q South Pasadena Downtown Form -Based Code will participate inhearings. Other members ofthe consulting team will 6eavailable |oattend portions ofthe public hearings, ifnecessary. Wewill prepare the necessary documents for adoption including staff report, resolutions, and ordinances. After the adoption hearing, vve will make the necessary edits and produce ufinal version ofthe Specific Plan and BQAddendum. ° 3nneetngo. Task ��° Adoption m���� �� ���� ���n ° ��m ° Editable Al and |D files for the 6.1 Participate in Public Hearings project. The proposal includes participation Timeframe: ' 8/28/21fo0/31/21 ot3meetings: ljoint meeting and two separate hearings before the Planning Commission and City Council. The project manager Mission Street 1��aizer brings high intelligence and wisdom gained from valuable hands-on experience from across the United States and beyond to his work at the micro- and macro -scale of urban design and development. Carol Wyant, AIA Honorary, Founding Board Member and former Executive Director of pec| 7rontageS_~ ga Frontage Standards, West Covina Downtown Code. Downtown Regulating Plan NOWAIFUNWI= Administration and implementation workshop with City staff, West Covina Downtown Code. 'aau*mPlacement `*6oht 'Fr"ntag= ^m*m*etyp., ~r=u'q South Pasadena Downtown Form -Based Code will participate inhearings. Other members ofthe consulting team will 6eavailable |oattend portions ofthe public hearings, ifnecessary. Wewill prepare the necessary documents for adoption including staff report, resolutions, and ordinances. After the adoption hearing, vve will make the necessary edits and produce ufinal version ofthe Specific Plan and BQAddendum. ° 3nneetngo. Task ��° Adoption m���� �� ���� ���n ° ��m ° Editable Al and |D files for the 6.1 Participate in Public Hearings project. The proposal includes participation Timeframe: ' 8/28/21fo0/31/21 ot3meetings: ljoint meeting and two separate hearings before the Planning Commission and City Council. The project manager Mission Street 1��aizer brings high intelligence and wisdom gained from valuable hands-on experience from across the United States and beyond to his work at the micro- and macro -scale of urban design and development. Carol Wyant, AIA Honorary, Founding Board Member and former Executive Director of pec| 111uminas EIR GIS Support Moule Et of id FHS+P Visioning Public Realm Design Kaizer will manage the overall project. He will lead and manage all aspects of the project, prepare the Downtown TOD Specific Plan, coordinate with subconsultants and the public outreach program. Kaizer has over three decades of multi - and implementing General Plans and Specific plans. A seasoned project manager with proven experience in leading high performance teams. MichadWright, Illuminas Consulting, Chief Economic Analyl Michael will lead the market analysis effort. He brings many years of experience in public/private development for public agencies, as well as private developers, investors, institutions and landholders. He has provided financial analysis �O.evelopment feasibility assessments for is wide variety of product types including retail, residential, hotel, industrial and entertainment uses. Michael is also expert ,wt assessing the fiscal and economic impacts that development has on local StefanosPolyzoides, Moule Et Polyzoides, Urban Design Co -lead Stefanos will lead the charrette to develop an Illustrative Master Plan for Baldwin Park's catalytic sites. He has designed numerous sucessful downtowns, neighborhoo and corridors. His recent projects include master plans for downtowns in Montclair, Ventura, Fresno, Lancaster, Yorba Linda, West Covina, San Dimas, South Pasadena a r San Antonio; and various architectural projects, including mixed-use, transit -oriented development for two new Gold Line stations, in Pasadena and South Pasadena. I = CA Bharne, MEW, Urban Designer Vinayak is a leading thinker, praconer, and educator in the field of urban design. sit -oriented development, and multi -family housing. He will assist the team to develop master plans for Fresno, South Pasadena, Pasadena, Beverly Hills, San Dimas, and West Covina. He was the lead urban designer for the nationally recognized Lancaster Boulevard transformation effort in downtown Lancaster. T imErney, AICP/PTP/CTP, Mobility Lea4' environmental review projects, access and circulation studies, parking evaluations, and data collection programs. He has been leading the firm's efforts on the evaluation of emen technologies alternative evaluation metrics, and the im acts of new mobility services on land use and circulation networks. FernandoSotelo, TE/PTP, Traffic Impact Analysis Fernando Sotelo has provided technical studies for land use projects under environmental review, serving as the technical lead for traffic impact analyses and multimodal studies. He focuses particular attention on issues such as vehicular circulation, site access, queuing, and pedestrian travel and safety. Most recently, Fernando has been involved with the implementation of new VMT metrics for several agencies in California, and has prepared transportation sections for EIRs. o ePower, Rincon, Princir)al-in-Charae E Joe will serve as Principal in Charge of Rincon's efforts and will lead the EIR Addendum task. In this role, Joe will provide overall direction to the environmental team and quality control for the CEQA documentation. Joe has extensive experience preparing programmatic general and specific plan EIRs and associated technical studies for Los Angeles, Pomona, Alhambra, West Covina, Chino Hills, Rancho Mirage, and Calabasas. SusannaHuerta, AICP, Rincon, EIR Project Manager Susanne has extensive experience conducting and preparing environmental analyses in accordance with the CEQA and NEPA. Her experience includes a wide range of projects for residential, commercial, and community developments, utilities improvements and upgrades, and educational facilities. Susanne will serve as the Project Manager. In this role, she will be responsible for day to day coordination with City staff and the rest of the consultant team as is direct oversight of Rincon staff. Susanne will also lead the EIR scoping meeting and Rincon's participation in other public outreach efforts, including public hearings on the project. 5 0 L zuio"i-iii Streetsc,wwe D i_ "#I ii er- 4SL4_ LEED &P. Gre corridors within Downtown Baldwin Park. His project experience includes bicycle, pedestrian and trail master plans as well as complete street, multi -use trail and wayfincling design. David's creativity, energy, and experience in ecological design give him the tools to create vibrant public spaces and transportation networks in communities. I "N.T.1 r. mnyom 2 W.Usyllmomm. E Maizer Rangwala, AICP, MD, CNU-A Kaizer is the founding principal of Rangwala Associates. Kaizer's multi -disciplinary training and experience in drafting and imple- menting General Plans for over three decades brings forth a broad and distinctive perspective to the project. Kaizer's work on Gen- eral Plans and Corridor Plans has been recognized with numerous awards. He has lectured extensively on place -based economy and wholistic sustainabilty. His writings have been featured in economic development and planning publications. He is a seasoned project manager with a proven track record and experience in leading high performance teams. Montclair General Plan Update Et AHMUD Specific Plan: The vision preserves the stable neighborhoods and enhances and repairs the deficiencies; creates a new downtown; transforms a struggling regional mall into a vibrant new mixed-use district; and preserves and enhances the existing industrial areas. South Pasadena General Plan Update Et Downtown Specific Plan: The Plan focuses on maintaining the small town ambience with stable historic neighborhoods and downtown core; and promot- ing context sensitive growth that aligns market opportunities with community aspirations for a vibrant and walkable downtown with affordable housing. West Covina General Plan Update 8t Downtown Plan: The Gen- eral Plan was developed together with a new vision, economic development strategy, and clear and precise standards for the Downtown area. The central vision is to preserve and enhance the neighborhoods, and direct growth to downtown, corridors, and centers. Ventura Housing Authority Organizational Capacity Assessment: Conducted a thorough examination of all the processes, partici- pants, and various funding sources involved in bringing an afford- able housing unit to the market. Each step was benchmarked with four other agencies for staffing, performance, and fee recovery. Selected Lectures Conducted FBCI webinars on Design Review: Purpose, Principles and Practice; Administering Form -Based Codes; Et Coding Corridors. Certifications Certified by the American Institute of Certified Planners (AICP) Certified by the International Economic Development Council Certified by the Congress of New Urbanism (CNU-A) Certificate in Economic Development Oklahoma University, Economic Development Institute Masters in City and Regional Planning Rutgers University Masters in Architecture New Jersey Institute of Technology Bachelors in Architecture L.S. Raheja School of Architecture Professional Experience Principal, Rangwala Associates (since 2009) Adjunct Faculty at CSUN Assistant Community Development Director Ventura,CA (2006-2009) Planning Director, Farmers Branch, TX (1999-2006) Principal Planner, Comprehensive Planning, Indianapolis (1997-1999) Senior Planner, Current Planning, Indianapolis (1994-1997) Assistant Planner, Jersey City, NJ (1989-1994) Masters in Architecture Et Planning Princeton University Bachelors in Architecture Princeton University He is the coauthor of Los Angeles Court- yard Housing: A Typological Analysis (1977), The Plazas of New Mexico (2012), and is the author of R.M. Schindler, Architect (1982) and the forthcoming In Praise of the Ordinary: The Architecture of Housing. aefanclis Polyzoides, Partner Stefanos Polyzoides' career has engaged a broad span of archi- tecture and urbanism, its history, theory, education and design. He is a cofounder of the Congress for the New Urbanism and a partner in Moule Et Polyzoides, since 1990. From 1973 until 1997, he was an Associate Professor of Architecture at the University of Southern California, His professional experience includes the design of educational, institutional, commercial and civic buildings, historic rehabili- tation, housing, and the urban design of university campuses, neighborhoods and districts. He has led such projects throughout the United States and around the world, in Canada, South Amer- ica, Australia, China and the Middle East. Under his direction, Moule B Polyzoides has completed more than a dozen downtown and corridor master plans in cities throughout the United States. Most notably in San Antonio, Texas; Albuquerque, New Mexico; and Santa Ana, Ventura, Paso Robles, Whittier, West Covina, San Dimas, South Pasadena, Montclair, and Fresno, California. Stefanos periodically delivers a series of lectures on the urban and architectural design of town centers during the annual executive course on retail organized by Robert Gibbs at Harvard University, Recent Awards 2019 U.S. Department of Energy Housing Innovation Award, Multi -family Category, Daybreak Parkway Station Community, Jordan, Utah 2017 Congress for the New Urbanism Charter Award, Hotel Plaza la Reina 2016 Congress for the New Urbanism Charter Award, Playhouse Plaza 2015 Congress for the New Urbanism Charter Award, 30 Years of Scripps College Campus Stewardship 2015 Arthur Ross Award, Institute of Classical Architecture 8t Art 2013 International Downtown Association Pinnacle Award, Lan- caster Boulevard Transformation 2012 EPA National Award for Smart Growth Achievement: Overall Excellence in Smart Growth, Lancaster Boulevard Transformation 2011 APA Outstanding Focus Issue Award, Santa Ana Renaissance Specific Plan 5k } Michael brings many years of experience in public/private devel- opment for public agencies, as well as private developers, inves- tors, institutions and landholders. He has provided financial anal- ysis and transaction strategy for ground lease negotiations; joint development strategies for transit properties; and strategic plan- ning for entertainment/retail developers, master planned commu- nities, urban revitalization, and large-scale commercial products. Michael is also expert at assessing the fiscal and economic impacts that development has on local government's ability to generate revenue and offset municipal service commitments. He has worked with many city and county government agencies to project impacts resulting from individual projects, large-scale planning efforts, and changes to development regulations. Relevant Projects Community Plan Fiscal Impact and Long Range Demand Study (City of Ventura, CA) - developed a long-range multi -district fiscal impact model for the City's Westside Planning Area. The analysis was utilized to test build -out scenarios for the 2,000 acre commu- nity planning effort and included an assessment of the feasibility of annexing areas to the north of the city. 1984 / BA / Sociology / University of Cali- fornia, Los Angeles 1989 / MPL / Urban Planning / University of Southern California Chula Vista Bayfront Master Plan (Port of San Diego, CA) - pro - Professional Experience vided market demand, development feasibility testing, and fiscal 2009 - Present impact analysis for a 500 -acre master plan located on Port of San Diego land in the City of Chula Vista. Owner (Partner since 2017) Illuminas Consulting City of Champions (Hollywood Park Land Company, CA) - The proj- ect in Inglewood, CA consists of a 238 -acre mixed use entertain- 2004 -2009 ment, retail, hotel, office and residential district along with a 75,000 seat NFL Stadium and a 6,000 seat music venue. Illuminas devel- oped a multi-year fiscal impact model of the entire project area in order to measure the net revenue and city -service cost impact on Inglewood. The results of the analysis were used to develop a long- term infrastructure financing agreement between the City and the project's developer. Publication and Presentations Authored a chapter in ULI's Retail Developmoent Handbook. Featured speaker at the CA Redevelopment Association's Redevel- opment Institute. Featured speaker at the CA Builders' Association and the Reinvent- ing Retail Conference sponsored by LILL Principal, Economics Research Associates 2002- 2003 Managing Director of Consulting Services, Grubb & Ellis 2001-2002 Senior Vice President, Kosmont Partners 1999-2001 Principal Economist, PCR Services 1997-1999 Manager - Public -Private Development Group, Ernst & Young SCHEDULE OF COMPENSATION F-1mr-mm ITEM NO. 6 L� TO: Honorable Mayor and Members of the City ncil �. HU 0P FROM: Sam Gutierrez, Director of Public Works DATE: May 6, 2020 SAM�3 GA,BRIEL a �o vAL;LEY ate, SUBJECT: Accept Completed Improvements and Authorize the Filing of a 7'6D„,UP Notice of Completion for City Project No. CIP 20-178 Puente Avenue Street Improvements between Francisquito Avenue and Central Avenue SUMMARY This item will accept completed improvements for City Project No. 20-178 — Puente Avenue Street Improvements Project and authorize the filing of a Notice of Completion with the County Clerk. This action will also close the contract and authorize the release of retention funds. Project constructed improvements along Puente Avenue which included cold -milling and asphalt concrete overlay, repair of damaged curb and gutter and sidewalk, upgrading and constructing curb access ramps, adjusting maintenance sewer and storm drain manholes, installing striping and pavement messages and replaced 7 bus shelters including trash bins and benches. RECOMMENDATION It is recommended that the City Council: 1. Accept the construction improvements by Gentry Brothers, Inc. of Irwindale, CA in the amount of $1,032,407.08, and authorize the recordation of a Notice of Completion; and 2. Authorize the payment of $51,620.36 in retention funds to Gentry Brothers, Inc. upon the expiration of the 35 -day notice period. FISCAL IMPACT There is no impact to the General Fund. The following table lists the approved funds for the project which are included in FY 2019-20 budget. Approved Budget Amount CIP 20-178 Acct #256-50-520-58100-15099 $980,850.00 Acct# 244-50-520-58100-15099 $ 42,454.25 Acct# 251-50-520-58100-15099 $ 48,563.25 Total Approved Budget $1,071,867.50 Construction Costs Amount Construction Expenditures $977,041.85 Change Orders $55,365.23 Total Construction Costs $1,032,407.08 BACKGROUND On April 28, 2017, Governor Jerry Brown signed Senate Bill (SB) 1, known as the Road Repair and Accountability Act (RMRA) of 2017. SB1 was created to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets road system. SB1 emphasizes the importance of accountability and transparency in the delivery of transportation programs. Therefore, to be eligible for funding, cities and counties must annually provide basic project reporting to the California Transportation Committee (CTC) which administers the funding for the program. The City has complied this list with this requirement. On April 17, 2019, the City Council adopted Resolution No. 2019-013 adopting the FY 2019-20 Project List to be funded by SB1. As part of the resolution, the City prepared and submitted a project list which consisted of two street improvement projects; Puente Avenue Street Improvements and South Garvey Avenue/Dalewood Street Improvements. South Garvey Avenue and Dalewood Street are under design and will be going to bid soon. On October 29, 2019, a total of five (5) bids were received and opened publically and after confirming references and verifying the bid, Gentry Brothers, Inc. of Irwindale, California was determined to be the lowest responsive bid and recommended for an award of contract. On November 6, 2019 City Council awarded a contract in the amount of $1,071,867.50 to GBI for the Puente Avenue Street Improvements Project. DISCUSSION Puente Avenue Street Improvement Project included the cold -milling and overlay of the street with rubberized asphalt, repair of damaged sidewalk, and curb and gutter, upgrading and constructing curb access ramps, adjusted sewer and storm drain manholes, installing striping and pavement messages upgraded the and replaced 7 bus shelters including trash bins and benches. North Garvey Avenue from Puente Avenue to City Limit was added to repair a drainage issues and resurface the roadway with new Rubberized Asphalt. Public Works Staff worked closely with Caltrans Staff for night-time freeway on/off ramp closure to minimize daytime traffic impacts during construction. The City's commitment to the S131 program was satisfied by adding Garvey Avenue (an S131 listed project) to the Puente Ave Project scope. The project is now complete and GBI has met all requirements for project closure. The final construction costs were $1,032,407.08 including change orders inspection services as shown: CO# Change Order description Amount 1 N. Garvey night work and additional traffic control $15,000.00 2 S. Garvey additional striping, curb painting and traffic control $9,602.50 3 N. Garvey Petro -mat Disposal $28,000.00 4 Cat tracking of left turn lane —Merced Ave and Puente Ave $800.00 5 Time and material to repair 2" conduit to run wires to ASP pedestrian push button — SEC Merced Ave and Puente Ave $752.73 6 Two "KEEP CLEAR" markings at Motel 6 driveway $1,210.00 Total Amount of Change Orders $55,365.23 A total of $39,460.42 in unspent funds from the approved budget for this project will be reflected in the original fund balances. LEGAL REVIEW Not required. ATTACHMENTS 1. Notice of Completion RECORDING REQUESTED BY: When Recorded Return To: Name: CITY OF BALDWIN PARK Address: 14403 East Pacific Avenue Baldwin Park. CA 91706 SPACE ABOVE THIS LINE FOR RECORDER'S USE APN: N/A NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. A certain work of improvement on the property hereinafter described and known as: City Project No. CIP20-178 SBI Puente Avenue Street Improvements, for the City of Baldwin Park and was ACCEPTED by the City Council on: May 6, 2020. 2. The FULL NAME of the OWNER is City of Baldwin Park 3. The FULL ADDRESS of the OWNER is 14403 E. Pacific Avenue, Baldwin Park, CA 91706 4. A work of improvement on the property hereinafter described was COMPLETED on April 24, 2020 5. The work of improvement completed is described as follows: SB1 Puente Avenue Improvements, CIP Project No. 20-178 6. THE NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is GentrV Brothers, Inc. 7. The street address or location of said property is Puente Avenue from Francisquito Avenue to Central Avenue in the City of Baldwin Park The undersigned, being duly sworn, is the Public Works for the City of Baldwin Park, makes this verification on behalf of said entity, has read the foregoing and knows the contents thereof, and that the facts stated herein are true. MI - John John Beshay, P.E. Engineering Manager Date: I certify (or declare) under penalty of perjury that the foregoing is true and correct. Date City of Baldwin Park, City Hall Place of Execution Signature Sam Gutierrez, Director of Public Works ITEM NO. 7 ©� SAID TO: Honorable Mayor and Members of the City Council "U 0 FFROM: Sam Gutierrez, Director of Public Works ,. "r�iL...'a DATE: May 6, 2020 VA L SUBJECT: Accept Plans and Specifications and Authorize Publishing of a Notice Inviting Bids for City Project No. CIP 2020-163 — Morgan Park Parking Lot Improvements Project SUMMARY This item will authorize the publishing of a Notice Inviting Bids for the Morgan Park Parking Lot Improvement Project, City Project No. CIP 2020-163. The project work consists of cold mill and asphalt concrete overlay, removing and replacing damaged sidewalk, curb and gutter, upgrading and constructing new ADA compliant access ramps, installing striping and pavement messages, and all appurtenant work per the plans and specifications. RECOMMENDATION It is recommended that the City Council: Approve the plans and specifications for the Morgan Park Parking Lot Improvement Project, CIP 2020-163; and 2. Authorize Staff to advertise a Notice Inviting Bids. FISCAL IMPACT There is no impact the General Fund. BACKGROUND As the City's largest park, Morgan Park serves as a regional destination for parkgoers in the San Gabriel Valley and is comprised of an active Community Center, Senior Center, Gymnasium and many other amenities. The park is located at the northeast corner of Ramona Boulevard and Baldwin Park Boulevard with two existing parking lots. One parking lot is accessible along the southern perimeter of the park, adjacent to Ramona Boulevard and the other is accessible along the western perimeter of the park, adjacent to Baldwin Park Boulevard. DISCUSSION The existing pavement of the lots are in poor condition with moderate to severe cracking which can pose trip hazards and/or vehicle damage. Due to these poor pavement conditions, using slurry seal treatments will not be an effective pavement maintenance treatment. Therefore, staff is proposing that the entire parking lot pavement will be edge grind and AC overlay with localized reconstruction of pavement and subgrade. The project will also include removing and replacing damaged curb and gutter, constructing ADA accessible ramp improvements, concrete walkway surfaces and other miscellaneous park improvements necessary to accommodate the construction of the proposed improvements at both parking lots. In addition to the parking lot improvements, a total of twelve (12) Closed-circuit television (CCTV) cameras will be installed at strategic locations to provide surveillance coverage to both parking lots. ENVIRONMENTAL REVIEW The subject Improvements at the Morgan Park Parking Lot is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW Not required. ATTACHMENTS 1. Notice Inviting Bids Section A NOTICE INVITING SEALED BIDS CITY PROJECT NO. 20-163 — MORGAN PARK PARKING LOT IMPROVEMENTS PUBLIC NOTICE IS HEREBY GIVEN that the City of Baldwin Park invites sealed bids for the above - stated project and will receive such bids in the offices of the City Clerk, 14403 Pacific Avenue, Baldwin Park, California 91706, until 10:00 A.M., THURSDAY, MAY 28, 2020 at which time the proposals will be publicly opened and read. Bidders and/or authorized agents are invited to listen to this broadcasting channel https://www.youtube.com/channel/UCFLZO dDFRjy59rhiDZ13Fg/featured?view as=subscriber. All information submitted with the bid is public information and may be subject to disclosure. Project Description —The general nature of work consists of furnishing all labor, material, equipment, services, and incidentals required for edge grind and AC overlay with localized reconstruction of pavement and subgrade, removing and replacing damaged curb and gutter, constructing ADA accessible ramp improvements, concrete walkway surfaces and other miscellaneous park improvements necessary to accommodate the construction of the proposed improvements at both parking lots, installation of twelve (12) Closed-circuit television (CCTV) cameras, and all appurtenant work. The bid items, corresponding estimated quantities, and the time allowed to complete the work are listed in the Proposal. The description of the bid items are defined in the Technical Provisions Sections. Proposals — Bids shall be sealed and plainly marked "Sealed Bid for BID CIP 20-163." Bids must be prepared using the Contractor's Bid Proposal forms and all the other forms identified in the Instructions to Bidders. The forms required to complete a bid package are found in Section "C" of these Contract Documents. No bids will be accepted if not submitted using the approved forms. The Information to Bidders provides prospective bidders a summary of requirements for acceptance of bids, guidelines that the City uses in awarding contracts, rules to ensure fairness in contractor procurement and guidelines to aid in interpretation of documents. The Construction Contract / Agreement defines the Contract Documents which serve to control construction, work performed, and materials furnished, and includes the Specifications and Plans. Plans and Specifications Documents — Specifications and proposal forms may be obtained at the Engineering Division office located at 14403 East Pacific Avenue, Baldwin Park, CA 91706, (626) 960- 4011 on and after THURSDAY, MAY 14, 2020 Monday through Thursday between the hours of 7:30 A.M. and 6:00 P.M. A $35.00 per set, non-refundable fee is required for these specifications and proposal forms. An additional $10.00 is added to the fee, if mailed. Alternatively, electronic versions of the specifications and proposal forms can be obtained at ciplist.com at no cost. Bid Security — Each bid must be accompanied by cash, certified check, cashier's check, or bidder's bond made payable to the City of Baldwin Park or issued by a surety admitted to do business in California, for an amount equal to at least ten percent (10%) of the amount of bid. Such guarantee will be forfeited to the City of Baldwin Park should the bidder to whom the contract is awarded fail to enter into the contract. The City of Baldwin Park reserves the right to reject any and all bids and to waive any minor irregularities in the bid documents. Bidders may not withdraw their bid for a period of sixty (60) days after the bid opening date. City Business License, Contractors License and Permit — Prior to contract execution, the contractor and his/her subcontractors shall obtain a City of Baldwin Park business license. In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that the Contractor shall possess a valid Class A California Contractor's License or other appropriate license classification under the State Contracting Code at the time the contract is bid. Failure to possess such license may render the bid non—responsive. The successful bidder will be required to obtain a City encroachment permit to work in public right-of-way, issued at no fee for the project. Prevailing Wages — In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined that the general prevailing rates of wages are applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents can be reviewed in the office of the City Clerk or may be obtained from the State. Contractor's Registration — In accordance with Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to (a) bid on or be listed in a bid proposal on or after March 1, 2015, or (b) engage in the performance of this Work after April 1, 2015, unless currently registered with the Department of Industrial Relations and qualified to perform the work pursuant to labor Code Section 1725.5. Compliance Monitoring and Enforcement — Contractor's performance of the work described in this Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. Equivalent Securities — Pursuant to California Public Contract Code Section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder, unless otherwise prohibited by law. Advertising Dates: SAN GABRIEL VALLEY EXAMINER: THURSDAY, MAY 14, 2020 THURSDAY, MAY 21, 2020 ITEM NO. 8 TO: Honorable Mayor and Members of the City Council r7 FROM: Sam Gutierrez, Director of Public Works • sang 6xieiELu DATE: May 6, 2020 �cQ" VALrLEY' tia�' -"' SUBJECT: Adoption of Resolution No. 2020-017, "A Resolution of the A'°'"O City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Landscape and Lighting Maintenance Assessment District for FY 2020-2021, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing" SUMMARY This item adopts a resolution approving the Engineer's Report; declares the intention to levy and collect assessments and sets a date and time for a Public Hearing for the Citywide Landscape and Lighting Maintenance Assessment District for FY 2020-2021. The recommended hearing date is June 17, 2020. RECOMMENDATION Staff recommends that the City Council adopt Resolution No. 2020-017 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Landscape and Lighting Maintenance Assessment District for FY 2020-2021, Declaring the Intent to Levy and Collect Assessments and Setting a Time and Place for a Public Hearing." FISCAL IMPACT The following table summarizes the District revenue and expenditure status: Assessment Revenue County Ad Valorem Tax ................................................................................................................................................................... Penalties, Late Taxes, Earnings Total Revenue Maintenance and Operation Total Expenditures Projected Fund Balance June 30, 2021 Beginning Fund Balance (July 1, 2020 .................................................................................................................................................................................................. FY 20-21 Revenues .................................................................................................................................................................................................. FY 20-21 Expenditures $916,044 $774,000 $91,604 $1,781,648 $1,603,600 $1,603,600 $861,475 ........................................................ $1,781,649 ........................................................ $1,603,600 BACKGROUND The City has an annual program for the maintenance of landscaping and lighting improvements, as well as open space improvements, including the maintenance and operation of traffic signals, streetlights, median landscaping and street trees. It is recommended that the City continue providing this program through special assessments. On March 18, 2020 the City Council approved a resolution which authorized initiating the FY 2020- 2021 Citywide Landscaping and Lighting Maintenance Assessment District (LLMD) and ordered the preparation of the Engineer's Report. The preparation of the Engineer's Reports has been completed. The Engineer's Report details the legal mechanism to re-establish the district, summarizes the costs and expenditures of the District, and explains the methodology of distributing the assessments for obtaining the district revenues. ALTERNATIVES None LEGAL REVIEW Not required. ATTACHMENTS 1. Resolution No. 2020-017 2. LLMD Engineer's Report Attachment 1 RESOLUTION NO. 2020-017 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT FOR FY 2020-2021, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a diagram of the Maintenance District and an assessment relating to what is now designated as: CITY OF BALDWIN PARK CITYWIDE LANDSCAPE AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT (Hereinafter referred to as "District"); and WHEREAS, this City Council has now carefully examined and reviewed the Report as presented and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620). POES RESOLVE• • SECTION 1. That the above recitals are all true, correct, and are hereby incorporated herein. SECTION 2. That the Report as presented, consisting of the following: a. Plans and Specifications b. Estimate of the Cost C. Diagram of the Maintenance District d. Assessment of the Estimated Cost Resolution No. 2020-017 Approval of Engineer's Report Landscaping and Lighting Maintenance District Page 2 is hereby approved and is ordered to be filed in the office of the City Engineer as a permanent record and to remain open for public inspection. SECTION 3. That it is the intention of the City Council, consistent with the public interest and convenience, to levy and collect annual assessments for FY 2020-2021 for the construction and continued maintenance of certain public facilities within the Citywide Landscape and Lighting Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, June 17, 2020, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest, convenience, and necessity require the improvements. SECTION 5. That the City Clerk is hereby authorized and directed to publish a copy of this Resolution in the San Gabriel Valley Examiner, a newspaper of general circulation in said City; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, protest procedure, documentation and/or information of a procedural or technical nature, the public's attention is directed to the office listed below as designated: Sam Gutierrez, Director of Public Works City of Baldwin Park (626) 813-5255 SECTION 7. That the City Clerk shall certify to the passage and adoption of the Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's Report. Resolution No. 2020-017 Approval of Engineer's Report Landscaping and Lighting Maintenance District Page 2 PASSED, APPROVED, AND ADOPTED this 6t" day of May 2020 MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK ) I, Jean M. Ayala, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2019-017 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 6, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT ASSESSMENT ENGINEER'S REPORT PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972, PART 2 DIVISION 15 OF THE STREETS AND HIGHWAYS CODE, ARTICLE XIII.D. OF THE CALIFORNIA CONSTITUTION AND THE PROPOSITION 218 OMNIBUS IMPLEMENTATION ACT (GOVERNMENT CODE SECTION 53750 ET SEQ) Fiscal Year 2020-21 Prepared for: J CITY OF BALDWIN PARK DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION Prepared by: Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page i CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FISCAL YEAR 2020-21 The Streets and Highways Code, Part 2, Division 15, Article 4, commencing with Section 22565, directs the preparation of the annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements described herein. SECTION DESCRIPTION PAGE Report........................................................................................................... 1 Part A - Plans and Specifications for the Improvements ................................ 3 Part B - An Estimate of the Costs of the Improvements ................................. 4 Part C - A Diagram for the Assessment District ............................................. 5 Part D - An Assessment of the Estimated Costs of the Improvements........... 6 Part E - Assessment Roll ............................................................................... 8 engreport20-21 draft Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 1 FISCAL YEAR 2020-21 CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Whereas the Council of the City of Baldwin Park, California, did, pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of the State of California, adopt the Resolution of Initiation ordering the preparation and filing of the Assessment Engineer's Report in accordance with Chapter 1, Article 4 commencing with Section 22565. Section 22567 directs that the report shall refer to the City of Baldwin Park Citywide Landscaping and Lighting Maintenance District (the "Assessment District") by its distinctive designation, specify the fiscal year to which the report applies, and, with respect to that year, shall contain all of the following: Part A Plans and specifications for the improvements. Part B An estimate of the costs of the improvements. Part C A diagram for the assessment district. Part D An assessment of the estimated costs of the improvements. A preliminary report is then filed with the City Clerk in accordance with Section 22623 for submission to the legislative body. The legislative body may approve the report as filed, or it may modify the report and approve it as modified. Now, therefore, the following Assessment Engineer's Report is hereby submitted consisting of five (5) parts as follows: PART A: PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS This part contains the plans and specifications which are required to show and describe the existing and proposed improvements in accordance with Section 22568. The plans and specifications need not be detailed, but shall be sufficient if they show or describe the general nature, location, and extent of the improvements. If the assessment district is divided into zones, the plans and specifications shall indicate the class and type of improvements to be provided for each such zone. The Plans and specifications for the improvements listed in Part A are on file with the City Engineer. Such plans and specifications are incorporated herein by reference. PART B: AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS This part contains an estimate of the costs for maintenance of the improvements within the District for Fiscal Year 2020-21 pursuant to section 22569, including incidental costs and expenses in connection therewith. This estimate is on file with the City Engineer. The estimate of the costs of the improvements for the fiscal year shall contain estimates for all of the following: (a) The total costs for improvements to be made that year, being the total costs of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including all incidental expenses. (b) The amount of any surplus or deficit in the improvement fund to be carried over from a previous fiscal year. engreport20-21 draft Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 2 (c) The amount of any contributions to be made from sources other than assessments levied pursuant to this part. (d) The amount, if any, of the annual installment for the fiscal year where the legislative body has ordered an assessment for the estimated cost of any improvements to be levied and collected in annual installments. (e) The net amount to be assessed upon assessable lands within the assessment district, being the total improvement costs, as referred to in subdivision (a), increased or decreased, as the case may be, by any of the amounts referred to in subdivision (b), (c), or (d). PART C: A DIAGRAM FOR THE ASSESSMENT DISTRICT This part incorporates, by reference, the "Assessment Diagram", which is a diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District in accordance with Sections 22570 and 22571. The diagram for an assessment district shall show (a) the exterior boundaries of the assessment district, (b) the boundaries of any zones within the district, and (c) the lines and dimensions of each lot or parcel of land within the district. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The Assessor's maps and records are incorporated by reference herein and made part of this Report. PART D: ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District in accordance with Section 22572. The assessment shall refer to the fiscal year to which it applies and shall do all of the following: (a) State the net amount, determined in accordance with Section 22569, to be assessed upon assessable lands within the assessment district, which shall include an amount sufficient to pay the principal and interest due during the fiscal year from each parcel on any bonds or notes issued pursuant to Section 22662.5. (b) Describe each assessable lot or parcel of land within the district. (c) Assess the net amount upon all assessable lots or parcels of land within the district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements. According to Section 22573, the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net amount to be assessed upon benefited lands within the Assessment District. engreport20-21 draft Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 3 PART A PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS The facilities, which have been constructed within the City of Baldwin Park, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FISCAL YEAR 2020-21 The proposed improvements include the construction, operation, servicing and maintenance of landscaping, traffic signals, street lighting and appurtenant facilities in public streets and public rights-of-way within the Assessment District; including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows: Landscaping and Appurtenant Facilities Landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk and curb and gutter maintenance adjacent to street trees, and appurtenant facilities, in public street and public rights-of-way, including parkways, medians and dedicated easements within the boundary of said Assessment District. Lighting and Appurtenant Facilities Poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide safety lighting and traffic signals in public streets and public rights-of-way and easements within the boundaries of said Assessment District. Power for the street lights and traffic signals shall be furnished by the Southern California Edison Company or its successors and shall be adequate for the intended purpose. Rates for power shall be those authorized by the Public Utilities Commission, State of California. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of water for the irrigation of the landscaping and the maintenance of any of the public lighting facilities or appurtenant facilities and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities. The plans and specifications for the improvements, showing the general nature, location, and the extent of the improvements, are on file in the office of the City Engineer and are incorporated herein by reference. engreport20-21 draft Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 4 PART B AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS The estimated cost of the construction, operation, servicing and maintenance of the improvements for Fiscal Year 2020-21, as described in Part A, are summarized herein and described below. All costs include administration and utilities where applicable. CITY OF BALDWIN PARK CITYWIDE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT FY 2020-21 Budget Estimated Beginning Fund Balance 7/1/2020 $861,475 FY 2020-21 Estimated Revenue Assessment Revenue $916,044 County Ad Valorem Tax $774,000 Penalties, Late Taxes, Earnings $91,604 Total Revenue $1,781,649 FY 2020-21 Projected Expenditures Street Lighting $552,100 Landscaping $785,100 Traffic Signals $266,400 Total Expenditures $1,603,600 FY 2020-21 Operating Reserve / Deficit $178,049 Projected Fund Balance 6/30/2021 Beginning Fund Balance $861,475 FY 2020-21 Estimated Revenue $1,781,649 FY 2020-21 Projected Expenditures $1,603,600 Projected Fund Balance 6/30/2021 $1,039,524 The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. engreport20-21 draft Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 5 PART C A DIAGRAM FOR THE ASSESSMENT DISTRICT The diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District is required in accordance with Sections 22570 and 22571. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The boundaries of the District are coterminous with the boundaries of the City of Baldwin Park. A diagram showing the exterior boundaries of the District and the lines and dimensions of each lot or parcel of land within the District has been submitted to the office of the City Clerk of the City of Baldwin Park, and is hereby made a part hereof by reference. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Assessor of the County of Los Angeles. The Assessor's maps and records are incorporated by reference herein and made part of this report. engreport20-21 draft Community Economicof i ions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 6 PART D ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS GENERAL Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by cities for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of street lights, traffic signals, parks and landscaping. The 1972 Act requires that maintenance assessments be levied according to benefit rather than according to assessed value. Section 22573 of the 1972 Act requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements." "The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the California Streets and Highways Code]." In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property. Because assessments are levied on the basis of benefit, they are not considered to be a tax governed by Article XIIIA of the California Constitution. The 1972 Act permits the designation of zones of benefit within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." ASSESSMENT METHODOLOGY The landscaping, lighting and traffic signals are for the benefit and enjoyment of all properties within the District and all parcels benefit from the maintenance of the improvements. The assessment of cost upon each parcel was apportioned in accordance with the estimated benefit received. Traffic signal maintenance costs are assessed throughout the district on a per parcel basis. The criteria for the assessment spread of lighting and landscaping is as follows: 1. Rectangular lots - street frontage 2. Irregular lots - width of lot at setback line - average of front and rear lot line lengths or - street frontage, whichever is most representative of benefit 3. Flag lots - one-half of total footage to each of the two lots 4. Corner lots - the narrowest frontage engreport20-21 draft Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 7 Excepted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of -ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private commercial, industrial and institutional activities. BENEFIT ZONES The District is divided into four benefit zones. Zone 1 includes all residential parcels and Zone 2 includes all commercial and industrial parcels that are assessed for street lighting and traffic signal maintenance. Zone 3 includes all commercial, industrial and residential parcels that are assessed for landscaping maintenance. Zone 4 includes the West Ramona Residential Redevelopment Project (Tract Nos. 39090, 39635, 40746, 42828 and 41956) and is assessed for landscaping, lighting and traffic signal maintenance. The proposed assessment for Fiscal Year 2020-21 is derived by apportioning a part of the total cost shown in Part B among the assessable parcels in proportion to the estimated benefits. A portion of the Assessment District Revenues is derived from Countywide Property Taxes or the Ad Valorem Tax. The City receives this amount as part of its tax apportionment and has designated a percentage to be used for lighting and landscape purposes. Description Frontage and Parcel Counts Proposed Assessment Assessment Revenues Zone 1 & 2 (Street Lighting) 2. Commercial / Industrial 92,005 L.F. $0.5543 / L.F. $ 50,999 1. Residential 654,001 L.F. $0.2809 / L.F. $ 183,691 Zone 3 (Landscaping) All Parcels (excluding Zone 4) 746,006 L.F. $0.7513 / L.F. $ 560,463 Zone 4 (Lights/Landscaping) Tract # 39090, 39635, 40746, 42828, & 41956 160 Lots $36.01 /Lot $ 5,762 Parcel #1164 14 Lots $51.44 /Lot $ 720 Zone 2 (Traffic Signals) Commercial / Industrial (including Parcel #1164) 879 Lots $11.87 /Parcel $ 10,434 Zone 1 & 4 (Traffic Signals) All Parcels 13,882 Lots $7.49 / Lot $ 103,976 Grand Total $ 916,044 The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the City Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2020-21 tax roll. engreport20-21 draft Community Economic Solutions City of Baldwin Park Citywide Landscaping and Lighting Maintenance District Page 8 PART E PROPERTY OWNER LIST AND ASSESSMENT ROLL The assessment set forth for each parcel is shown on the Assessment Roll for the District, submitted separately, as "Assessment Roll for City of Baldwin Park, Landscaping and Lighting Maintenance District, Fiscal Year 2020-21", which exhibit is incorporated by reference herein and is on file in the office of the City Clerk. The Assessment Roll lists all parcels within the boundaries of the District as shown on the Assessment Diagram, Part C herein, and on the last equalized roll of the Assessor of the County of Los Angeles, which is by reference made part of this report. Assessments are not levied upon public streets, utility easements, right-of-way, and common areas. A list of names and addresses of the owners of all parcels within this District is shown on the last equalized Property Tax Roll of the Assessor of the County of Los Angeles, which by reference is hereby made a part of this report. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the office of the City Clerk of the City of Baldwin Park. engreport20-21 draft Community Economicof i ions ITEM NO. 9 �gi.ny�, TO: Honorable Mayor and Members of the City Council HUBOP.. THE-" 40FROM: Sam Gutierrez, Director of Public Works E.�.. sAru.Ae'DATE: May 6, 2020 �cQ' ,VALLEY',.,.� JANJ SUBJECT: Adoption of Resolution No. 2020-018, "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2020-2021, Declaring the Intent to Levy and Collect Assessments, and Setting a Time and Place for a Public Hearing" SUMMARY This item adopts a resolution approving the Engineer's Report; declares the intention to levy and collect assessments and sets a date and time for a Public Hearing for the Citywide Park Maintenance Assessment District for FY 2020-2021. The recommended hearing date is June 17, 2020. RECOMMENDATION Staff recommends that the City Council adopt Resolution No. 2020-018 entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Approving the Engineer's Report for the Citywide Park Maintenance Assessment District for FY 2020-2021, Declaring the Intent to Levy and Collect Assessments and Setting a Time and Place for a Public Hearing." FISCAL IMPACT The following table summarizes the District revenue and expenditure status: Proposed PMD Revenue ............................................................................................................................................................................................................................................................. Operating Reserve FY 2019-20 ............................................................................................................................................................................................................................................................. City Contribution — General Fund, FY 2020-21 Total Estimated Funds Available Park Maintenance and Operation .................................................................................................................................................................................................................. Operating Reserve .................................................................................................................................................................................................................. Total Projected Expenditures The total cost of the District for FY 2020-2021 is estimated to be $818,900. The City anticipates revenue of $792,700 from the FY 2020-2021 Citywide Park Maintenance Assessment District. Projected fund balance at June 30, 2021 is projected to be $4,436. BACKGROUND The purpose of the Citywide Park Maintenance Assessment District (PMD) is to serve as mechanism for the financing of operations and maintenance associated with City Parks. It is recommended that the City continue these park maintenance programs and fund them through special assessments provided by the PMD. In 1996, City of Baldwin Park property owners approved the formation of a Park Maintenance Assessment District to financially support these programs, and the PMD's formation was established in conformance with Proposition 218. On March 18, 2020 the City Council approved a resolution which authorized initiating the FY 2020-2021 PMD and ordered the preparation of the Engineer's Report. ALTERNATIVES None. LEGAL REVIEW Not required. ATTACHMENTS 1. Resolution No. 2020-018 2. PMD Engineer's Report Attachment 1 N :916191j 1115670i'Ll [631111+ziW1111Z M A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPROVING THE ENGINEER'S REPORT FOR THE CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FOR FY 2020-2021, DECLARING THE INTENT TO LEVY AND COLLECT ASSESSMENTS, AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING WHEREAS, pursuant to the Provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, being known as the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution an Engineer's Report has been prepared consisting of plans and specifications, an estimate of the cost, a diagram of the Maintenance District and an assessment relating to what is now designated as: CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT (Hereinafter referred to as "District"); and WHEREAS, this City Council has now carefully examined and reviewed the Report as presented and is satisfied with each and all of the items and documents as set forth therein and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed as set forth in said Report. WHEREAS, the provisions of said Division 15, Part 2, require a written report in accordance with Chapter 3 (commencing with Section 22620). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES RESOLVE AS FOLLOWS: SECTION 1. That the above recitals are all true, correct, and are hereby incorporated herein. SECTION 2. That the Report as presented, consisting of the following: a. Plans and Specifications b. Estimate of the Cost C. Diagram of the Maintenance District d. Assessment of the Estimated Cost Resolution No. 2020-018 Approval of Engineer's Report Park Maintenance District Page 2 is hereby approved and is ordered to be filed in the office of the City Engineer as a permanent record and to remain open for public inspection. SECTION 3. That it is the intention of the City Council, consistent with the public interest and convenience, to levy and collect annual assessments for FY 2020-2021 for the construction and continued maintenance of certain public facilities within the Citywide Park Maintenance Assessment District, all to serve and benefit said District as said area is shown and delineated on a map shown in the Engineer's Report on file in the office of the City Engineer, open for public inspection, and herein so referenced and made a part hereof. SECTION 4. That a public hearing shall be held before this City Council, in the Council Chambers, 14403 E. Pacific Avenue, Baldwin Park, on Wednesday, June 17, 2020, at the hour of 7:00 p.m. pursuant to the "Landscaping and Lighting Act of 1972" and Article XIIID of the State Constitution, for the purposes of hearing protests, comments, or objections in reference to the annual levy of assessments and the extent of the works and maintenance of improvements, and this Council's determination whether the public interest, convenience, and necessity require the improvements. SECTION 5. That the City Clerk is hereby authorized and directed to publish a copy of this Resolution in the San Gabriel Valley Examiner, a newspaper of general circulation in said City; said publication shall not be less than ten (10) days before the date of said Public Hearing. SECTION 6. For any and all information relating to the procedures, protest procedure, documentation and/or information of a procedural or technical nature, the public's attention is directed to the office listed below as designated: Sam Gutierrez, Director of Public Works City of Baldwin Park (626) 813-5255 SECTION 7. That the City Clerk shall certify to the passage and adoption of the Resolution and the Minutes of the meeting shall so reflect the presentation of the Engineer's Report. Resolution No. 2020-018 Approval of Engineer's Report Park Maintenance District Page 2 PASSED, APPROVED, AND ADOPTED this 6t" day of May 2020 MANUEL LOZANO MAYOR ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF BALDWIN PARK ) I, Jean M. Ayala, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-018 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 6, 2020 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN JEAN M. AYALA CITY CLERK COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ./ - /�ffpj �jf r ASSESSMENT ENGINEER'S REPORT PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972, PART 2 DIVISION 15 OF THE STREETS AND HIGHWAYS CODE, ARTICLE XIII,D, OF THE CALIFORNIA CONSTITUTION AND THE PROPOSITION 218 OMNIBUS IMPLEMENTATION ACT (GOVERNMENT CODE SECTION 53750 ET SEQ) Fiscal Year 2020-21 Prepared for: CITY OF BALDWIN PARK DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION Prepared by: Community Economic Solutions I City of Baldwin Park Citywide Park Maintenance Assessment District CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FISCAL YEAR 2020-21 Page i The Streets and Highways Code, Part 2, Division 15, Article 4, commencing with Section 22565, directs the preparation of the annual report for each fiscal year for which assessments are to be levied and collected to pay the costs of the improvements described herein. SECTION DESCRIPTION PAGE ExecutiveSummary ....................................................................................... 1 Report............................................................................................................ 2 Part A - Plans and Specifications for the Improvements ................................. 4 Part B - An Estimate of the Costs of the Improvements .................................. 5 Part C - A Diagram for the Assessment District .............................................. 6 Part D - An Assessment of the Estimated Costs of the Improvements............ 7 Part E — Property Owner List and Assessment Roll ...................................... 15 parkreport2021prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 9 EXECUTIVE SUMMARY The purpose of the Citywide Park Maintenance Assessment District is to generate revenues for the financing of the installation, maintenance and servicing of parks and recreational improvements, and certain facilities directly in support of such improvements and programs. Based on the provisions of the Landscape and Lighting Act of 1972, Article XIII.D. of the California Constitution (Proposition 218), and the Proposition 218 Omnibus Implementation Act, Baldwin Park property owners approved the formation of a Citywide Park Maintenance Assessment District and established assessments thereof beginning in Fiscal Year 1997-98. In June 2002, the City was unable to obtain the necessary property owner approval to increase the assessment rates to cover the increased costs of park maintenance. Consequently, the General Fund has been subsidizing the differences between the actual cost and the revenue from the assessment. This report is pursuant to and in compliance with Articles XIII.0 and XIII.D of the California Constitution and the Landscaping and Lighting Act of 1972. Based on the findings in this report, the assessment roll is generated wherein each Assessor's Parcel Number in the City of Baldwin Park is identified along with the amount assessed for the Park Maintenance Assessment District for Fiscal Year 2020-21. The assessment roll is included as part of this report, but is not bound herein. For Fiscal Year 2020-21, the Citywide Park Maintenance Assessment District is proposed to generate revenue of approximately $792,700, while the cost of park maintenance is budgeted at $818,900. The difference of $26,200 will be covered by a contribution from the City's General Fund of $25,000 less any beginning fund balance in the Park Maintenance Assessment District Fund, estimated at $5,636. The City has made an effort to reduce this program's impact on the General Fund, and over the last several years the City has steadily reduced park maintenance costs. The General Fund contribution is for general benefits and is not assessed. The proposed Fiscal Year 2020-21 assessments are 1.945% higher than last year based on the CPI adjustment allowed by the Citywide Park Maintenance Assessment District during its formation. DISTRICT FINANCIAL SUMMARY FY 2020-21 Beginning Fund Balance (July 1, 2020) Estimated Resources Assessment District Re\tenue + Delinquencies FY 2020-21 Operating Reserve Available FY 2019-20 City Contribution - General Fund, FY 2020-21 Total Estimated Funds Available, FY 2020-21 Projected Liabilities Park Maintenance and Operation Operating Reserve Total Projected Liabilities, FY 2020-21 Projected Ending Fund Balance (June 30, 2021 $5,636 $792,700 $25,600 $25,000 $848,936 $818,900 $25,600 $844,500 parkreport2021prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 2 FISCAL YEAR 2020-21 CITY OF BALDWIN PARK ASSESSMENT ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE LANDSCAPING AND LIGHTING ACT OF 1972 SECTION 22500 THROUGH 22679 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE Whereas the Council of the City of Baldwin Park, California, did, pursuant to the provisions of the Landscape and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code of the State of California, adopt the Resolution of Initiation ordering the preparation and filing of the Assessment Engineer's Report in accordance with Chapter 1, Article 4 commencing with Section 22565. Section 22567 directs that the report shall refer to the City of Baldwin Park Citywide Park Maintenance Assessment District (the "Assessment District") by its distinctive designation, specify the fiscal year to which the report applies, and, with respect to that year, shall contain all of the following: Part A - Plans and specifications for the improvements. Part B - An estimate of the costs of the improvements. Part C - A diagram for the assessment district. Part D - An assessment of the estimated costs of the improvements. A preliminary report is then filed with the City Clerk in accordance with Section 22623 for submission to the legislative body. The legislative body may approve the report as filed, or it may modify the report and approve it as modified. Now, therefore, the following Assessment Engineer's Report is hereby submitted consisting of five (5) parts as follows: PART A: PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS This part contains the plans and specifications which are required to show and describe the existing and proposed improvements in accordance with Section 22568. The plans and specifications need not be detailed, but shall be sufficient if they show or describe the general nature, location, and extent of the improvements. If the assessment district is divided into zones, the plans and specifications shall indicate the class and type of improvements to be provided for each such zone. The Plans and specifications for the improvements listed in Part A are on file with the City Engineer. Such plans and specifications are incorporated herein by reference. PART B: AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS This part contains an estimate of the costs for maintenance of the improvements within the District for Fiscal Year 2020-21 pursuant to section 22569, including incidental costs and expenses in connection therewith. This estimate is on file with the City Engineer. The estimate of the costs of the improvements for the fiscal year shall contain estimates for all of the following: (a) The total costs for improvements to be made that year, being the total costs of constructing or installing all proposed improvements and of maintaining and servicing all existing and proposed improvements, including all incidental expenses. (b) The amount of any surplus or deficit in the improvement fund to be carried over from a previous fiscal year. parkreport2021prelim Community y conn i ad io s City of Baldwin Park Citywide Park Maintenance Assessment District Page 3 (c) The amount of any contributions to be made from sources other than assessments levied pursuant to this part. (d) The amount, if any, of the annual installment for the fiscal year where the legislative body has ordered an assessment for the estimated cost of any improvements to be levied and collected in annual installments. (e) The net amount to be assessed upon assessable lands within the assessment district, being the total improvement costs, as referred to in subdivision (a), increased or decreased, as the case may be, by any of the amounts referred to in subdivision (b), (c), or (d). PART C: A DIAGRAM FOR THE ASSESSMENT DISTRICT This part incorporates, by reference, the "Assessment Diagram", which is a diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment District in accordance with Sections 22570 and 22571. The diagram for an assessment district shall show (a) the exterior boundaries of the assessment district, (b) the boundaries of any zones within the district, and (c) the lines and dimensions of each lot or parcel of land within the district. Each lot or parcel shall be identified by a distinctive number or letter. The lines and dimensions of each lot or parcel of land shown on the diagram shall conform to those shown on the county assessor's maps for the fiscal year to which the report applies. The Diagram has been prepared and is on file with the City Engineer. The Assessor's maps and records are incorporated by reference herein and made part of this Report. PART D: ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS This part contains an assessment of the estimated cost of the improvements on each benefited lot or parcel of land within the Assessment District in accordance with Section 22572. The assessment shall refer to the fiscal year to which it applies and shall do all of the following: (a) State the net amount, determined in accordance with Section 22569, to be assessed upon assessable lands within the assessment district, which shall include an amount sufficient to pay the principal and interest due during the fiscal year from each parcel on any bonds or notes issued pursuant to Section 22662.5. (b) Describe each assessable lot or parcel of land within the district. (c) Assess the net amount upon all assessable lots or parcels of land within the district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements. According to Section 22573, the net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. PART E: PROPERTY OWNER LIST & ASSESSMENT ROLL This part contains a list of the County of Los Angeles Assessor's parcel numbers, and the net amount to be assessed upon benefited lands within the Assessment District. parkreport2021prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 4 PART A PLANS AND SPECIFICATIONS FOR THE IMPROVEMENTS The facilities, which have been constructed within the City of Baldwin Park, and those which may be subsequently constructed, will be operated, serviced and maintained as generally described as follows: DESCRIPTION OF IMPROVEMENTS FOR THE CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FISCAL YEAR 2020-21 The items that may be funded through the District are defined in the Landscaping and Lighting Act of 1972 (the Act) as Improvements. The Act defines Improvements to include the installation, maintenance and servicing of several types of landscaping and park and recreational improvements and facilities as shown below. However, the District can only assess for the special benefit that can be shown to be conferred from these improvements to the properties in the District. Installation • The installation or planting of landscaping. • The installation or construction of statuary, fountains and other ornamental structures and facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The installation of park or recreational improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage; lights, playground equipment, play courts and public restrooms. • The acquisition of land for park, recreational or open -space purposes. ■ The acquisition of any existing improvement otherwise authorized. Maintenance Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: ■ Repair, removal or replacement of all or any part of any improvement. ■ Providing for the life, growth, health and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing or treating for disease or injury. ■ The removal of trimmings, rubbish, debris and other solid waste. ■ The cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing Servicing means the furnishing of electric current, or energy, or other illuminating agent and water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any improvements. Plans and specifications of the improvements within the District are on file in the office of the City Engineer and are incorporated herein by reference. Maps showing the location of parks within the District are on file in the office of the City Clerk and incorporated herein by reference. parkreport2021prelim Community y conn i ad io s City of Baldwin Park Citywide Park Maintenance Assessment District PART B AN ESTIMATE OF THE COSTS OF THE IMPROVEMENTS Page 5 The estimated cost of the construction, operation, servicing and maintenance of the improvements for Fiscal Year 2020-21, as described in Part A, are summarized herein and described below. All costs include administration and utilities where applicable. CITY OF BALDWIN PARK CITYWIDE PARK MAINTENANCE ASSESSMENT DISTRICT FY 2020-21 Budget FY 2020-21 Beginning Fund Balance (July 1, 2020) Beginning Fund Balance (July 1, 2020) $5,636 Operating Reserve $25,600 FY 2020-21 Beginning Fund Balance (July 1, 2020) $31,236 Estimated Revenues Assessment Revenue $792,700 General Fund Contribution $25,000 Total Revenue $817,700 Total Estimated Funds Available, FY 2020-21 $848,936 FY 2020-21 Projected Expenditures Park Maintenance and Operation $818,900 FY 2020-21 Operating Reserve Accumulation $0 Total Projected Expenditures, FY 2020-21 $818,900 FY 2020-21 Operating Reserve / Deficit $30,036 Projected Ending Fund Balance (June 30, 2021) Beginning Fund Balance $31,236 Revenues $817,700 Expenditures $818,900 Operating Reserve - Target 6 Months Expenditures $25,600 Projected Ending Fund Balance (June 30, 2021) $4,436 The 1972 Act requires that a special fund be set-up for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1 must be carried over to the next fiscal year. parkreport2021prelim Community y conn i ad io s City of Baldwin Park Park Maintenance Assessment District Page PART C A DIAGRAM FOR THE ASSESSMENT DISTRICT The diagram of the Assessment District showing the exterior boundaries of the Assessment District and the lines and dimensions of each lot or parcel of land within the Assessment [}ioLhot is required inaccordance with Sections 22570and 22571. Each lot orparcel shall beidentified byadistinctive number or letter. The lines and dimensions of each lot orparcel of land shown on the diagram ehoU conform to those shown on the county assessor's rnope for the fiscal year to which the report The City of Baldwin CUvxvdo Park Maintenance /\eeweennont District includes all parcels of land within the City's corporate boundaries. Reference is made to the Loo /\ngo|oe County Assessor's rn@pS for detailed dHSChotiOn of the lines and dimensions of all p@rC8|S within the District. A nn@p showing the exterior boundaries Of the District is on file in the City Clerk's Office and incorporated herein by reference. The lines and dimensions of each lot orparcel within the District are those lines and dimensions shown on the maps of the Aaaoaeor of the County of Loo Angeles. The Aeoeeaoha maps and records are incorporated bvreference herein and made part ofthis report. narkreport2021 prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page PART D ASSESSMENT OF THE ESTIMATED COSTS OF THE IMPROVEMENTS GENERAL Section 22573 of the Landscaping and Lighting Act of 1972. being Part 2. of Division 15 the 8LaLa California Streets and Highways Coda, atabae that. "the net amount /o be euoeaaed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount mnnon0 all aaoeonob/e lots or parcels /n proportion to the eabmmAnd benefits to be received by each such lot orparcel from the improvements." As the aeeaaemonto are levied on the basis of benefit, they are not o tax, and thorefora, are not governed by Article }{|||A of the California Constitution. As o result of the passage of Proposition 218 by voters on November 5. 1898. /\rtio|oa XIUC and >(|||O have been added bothe California Constitution. The new procedural and approval process outlined in these Articles applies to new assessment districts and increased aaaeaarnanha. In addition, properties owned by public egenoiee, such as a cih/, county, state or the federal governmnent, must now be assessed by law un|oee it can be demonstrated that they receive no special benefit. Specifically, the assessment methodology for the Citywide Park Maintenance /\oaoaarnent District will have to: Demonstrate special benefit to assessed parcels over and above the benefits conferred on the public at large: benefit" means a particular and distinct benefit over and above general benefits conferred On real property located /n the district or to the public at large. General enhancement Ofproperty value does not constitute "special benefit'." °Separate the general benefits from the special benefits conferred to parcels: "Oovh/ special benefits are a8G88O8bhe, and an agency must separate the general benefits from the special benefits conferred on a parcel. " Determine the SpSCi8| benefit that should b8attributed tO public agency parcels within the new District boundary: ^P8n:8ls within 8 district that are owned 0rused bvany agency, the State of California or the United States shall not be exempt from 8OOeO3onent unless the agency can demonstrate bvclear and convincing evidence that such publicly owned parcels /nfact receive nOspecial benefit. " ASSESSMENT METHODOLOGY The District assessment is based on land use such that property owners one oaoeoaed in proportion to the special benefits received. The land uses defined below one descriptive of all parcels expected to exist in the City of Baldwin Park in Fiscal Year 2020-31. In the event there is u question regarding the land use deSiAn@U0D of any parcel in the District, the City Engineer will be responsible for administratively assigning one of the land uS8S listed b6|0vv. narkreport2021 prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 8 TABLE 1— FY 2020-21 LAND USE DEFINITIONS Land Use Code Land Use Description SFR Single family residential parcels CONDO Condominium or town home parcels MFR Multiple family residential parcels (2 dwellings or more) MH Mobile homes or Mobile Home Parks NONRES Commercial and industrial parcels INSTITUTION Institutional — Parcels owned by non-profit organizations VACANT Parcels without a building or similar structure - designated for each land use GOVT Parcels owned by a public agency EXE Parcels exempt from the assessment, because they do not benefit from park maintenance (sliver, open space, common area, railroad, or utility easement parcels) SPECIAL BENEFIT ANALYSIS Articles XIIIC and XIIID of the California Constitution require that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. The Articles provide that only special benefits are assessable. The general benefits must be separated from the special benefits conferred on a parcel, a special benefit being a particular and distinct benefit over and above general benefits conferred on the public at large, including real property within the district. The general enhancement of property value does not constitute a special benefit. The Open Space Element within the General Plan for the City of Baldwin Park notes that the City is almost completely built out, and open space is limited to existing parks, school grounds, utility rights-of-way, and water channel areas. Within the City, over 530 acres of these properties are designated as open space. Baldwin Park offers five City parks and seventeen school playgrounds for recreation. In 1996, Morgan Park underwent a 2.5 acre expansion, where a new Community Center and Senior Center were built. In 2005, Barnes Park, located in the southwest quadrant of the City, was completely renovated and a 3,300 square foot recreation center was constructed. In 2008, the 15,270 square foot Arts and Recreation facility adjacent to City Hall was completely renovated, and the Senior Center underwent a 3,500 square foot expansion to create additional meeting space, restrooms and reception area. In 2009, new playground equipment was installed in Morgan Park and in 2010 that same play area was upgraded with recreation water features and public art amenities. parkreport2021prelim Community y Econo i of io s City of Baldwin Park Citywide Park Maintenance Assessment District Page Morgan Pork offers the most activities of any recreation area in the City, including boxng, horseshoes, basketball and volleyball. Morgan Park is centrally located; with the other City parks located south and west near the City's periphery. The area north ofLos Angeles Street contains six elementary school sitaa, but no parka. About 60 percent ofBaldwin Park's City park area is located south ofRamona Boulevard. Baldwin Park's recreation facilities and parks are vital to the oonnnnunih/' especially for the high- density residential developments, which do not provide adequate play areas for their residents. Upon full build -out, it is expected that the City will have a ratio of oopea of parka, including school mneao, for each 1'000 residents. This natio is well within the National Recreation and Parks Association recommended standard of 2.5 acres per 1.000 residents. The majority of the City's parkland is under the COntnO| of the Baldwin Park Unified GCh0O| DiS[riC[, with the City controlling 10 percent of the total parkland. Parks and recreational activities are managed by the City of Baldwin Park through a division of the Qh/ organization. AS such, all parks 8dnniniStn3UOn and planning are centralized vvhi|8 n9Cn98tiOnR| activities are COndUC[8d On R community -wide basis to [Gk8 advantage of existing park facilities. This approach promotes the parks as a system or network to be used on a Citywide baeia, rather than On G service nGdiUS basis which may be more COrnrnOn in other jurisdictions. All of the parks and recreational facilities are equally accessible to all the properties in the District. The maintenance of parks and recreational innpnDvHnoentS provide 8 particular and distinct special benefit to pGn:G|S within the District. The desirability Of p8n:8|S within the District is Sp8CifiC8||y enhanced bythe presence 0fwell-maintained parks and recreational facilities which are available for the use and enjoyment of roeidenta, ouatomene, o|ienta, employees and visitors of the assessed parcels. The presence of properly maintained parka readily aooeaaib|o to properties within the District nnoana that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements vvhi|S avoiding the expense Of privately installing and maintaining Sinoi|8r improvements. Only the parka summarized in this Report are funded through the District. The other open space areas that contribute to the open space element of the City are funded separately. The location of all the p8rC8|S in the District was found to be within 1 3/4 noi|8S of at |88St One park, and 3/4 mile of at least one recreational facility in the District. Although some properties in the District are within 3/4 mile Ofmore than one p8rk, it was determined that residents cannot use the facilities ofmore than one park otone time, so the assessment rates are established 8t8uniform level throughout the District. In addition to providing opportunities for recreational use, the proper maintenance Of park and r8Cr88bOn8| t@Ci|iUeS inoppOv8S the aesthetics 0fparcels within the District. Proper maintenance of landscaping reduces pU||uUOD and noise, provides for open space and the planting of otherwise barren 8r8@S, and reduces property -related crimes within the District, especially vandalism, through the removal and abatement Ofgraffiti. The U.S. Department Of the |Dte[iO[. N3UOO8| Parks Service, in 8 pub|iC8UOD Of June 1984. CODC|ud0d that, ''AD iDv8StOlgDt in parks and r8CFe3UOO helps reduce pollution and O0iSg. rD8keS COOl00uDiUeS OOOFR |iv8b|8. and iOC[g8S8S property value." All of the above benefits contribute to 8 specific enhancement of the quality of life and property values related to each of the aaaeaaab|g p8[Ce|S within the District. narkreport2021 prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 10 In addition, the operation and maintenance of the City's parks confers a particular and distinct special benefit upon assessed parcels within the District, as follows: ■ The proper maintenance of parks and appurtenant facilities specially benefits parcels within the District by improving the physical and visual environment and making the District area more desirable. ■ Parcels within the District are specially benefited when public infrastructure including parks are in place, safe, clean and well maintained. ■ The proper maintenance of parks by the District provides increased District -wide attractiveness to prospective buyers. • The desirability of parcels within the District is specifically enhanced by the presence of well- maintained parks which are available for the use and enjoyment of the property owners and the visitors of the assessed parcels. • Having properly maintained parks readily accessible to properties within the District means that the owners and visitors of the assessed parcels may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements. • The proper maintenance of landscaped parks provides increased attractiveness of the District as a place to live, work and do business. • Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on properties within the District. GENERAL BENEFIT ANALYSIS In addition to the special benefits received by the parcels in the District, there are general benefits conferred on the public at large by the maintenance, operation and servicing of park and recreational facilities. Census data and socio-economic characteristics for the City of Baldwin Park would generally indicate a higher than average park usage by local residents. The higher densities and a greater number of persons per household as documented by census data would indicate a higher than average special benefit from the funded park improvements. Additionally, in higher density areas such as the District, the value of the open spaces afforded by parks is at a particular premium. However, parks and recreational facilities are an important part of any thriving community. The general benefit arising from the park and recreational improvements can be measured by examining the usage of the facilities by the public at large. Each park has been examined to determine the average number of registrations received by the Recreation and Community Services Department for individuals or teams from outside of the District boundaries. The percentage of out -of -district registrations to total registrations is used to determine that portion of the park budget related to general versus special benefit. City staff has determined that out -of -District registrations equal approximately 15 percent of all registrations. Thus, 15 percent of the assessment budget will be assigned as general benefit. In addition, the City has elected to contribute an additional amount over and above the 15 percent level in order to maintain assessments at approximately the same amount as in prior years. FORMULA The formula recognizes that properties have different levels of benefit depending upon the typical population associated with the type of land use. The formula considers these differences and fairly distributes the special benefit among all residential parcels and lots within the District. Each of the parkreport2021prelim Community y conn i ad io s City of Baldwin Park Citywide Park Maintenance Assessment District Page 9 9 special benefits identified above in "Special Benefit Analysis" are considered to benefit each parcel in proportion to the typical population associated with the parcel's land use as reported by the City of Baldwin Park Planning Division. In order to establish the proportionate share of benefit from any one parcel of land in relation to the total benefit to the District, it is necessary to establish a benchmark to relate that one parcel to all others. This benchmark is called the Equivalent Dwelling Unit. The District uses a single family residence as the benchmark Equivalent Dwelling Unit. All other land uses, as represented on the County Assessor's master property file, will be compared to the benchmark of the Single Family Residence to gain a comparative Equivalent Dwelling Unit ("EDU") based on population data as found in the 1990 Census Data for Baldwin Park, as provided by the City of Baldwin Park's Planning Division. Following is a discussion of EDU values for each type of land use within the Assessment District. The EDU values for condominiums, multi -family and mobile homes are based upon a comparison of the average population per household for single-family residences versus the average household population in condominiums, multi -family and mobile homes. The calculation of each EDU value is shown below: For Single Family Residential: Single family population per household 4.06 Single family population per household 4.06 For Condominium Residential: Condo population per household 3.75 Single family population per household 4.06 For Multi -Family Residential: Multi -family population per household 4.25 Single family population per household 4.06 For Mobile Home Residential: Mobile Home population per household 2.03 Single family population per household 4.06 = 1.00 EDUs/unit = 0.92 EDUs/unit = 1.04 EDUs/unit = 0.50 EDUs/unit The EDU values for commercial, office, business and industrial land uses ("non-residential") are based on a comparison of the typical single family lot acreage versus the actual size of the non- residential use. Special benefit to non-residential parcels results from the use of recreational facilities by employees and customers, which generally increases in number as the parcel size increases. Therefore, the assessment on non-residential property is based on acres, as opposed to residential parcels which are based on dwelling units. Within the District, the typical single-family parcel size is 8,500 square feet. Approximately 20 percent of each acre of residential land, on average, is dedicated for streets and other public uses resulting in a net acreage available for the subdivision of approximately 4.10 lots per acre, which is rounded down to 4 lots per acre. Therefore, using the single family residence as a base, an acre of non-residential property receives the same number of EDUs as an acre of residential property, that is, 4 EDU per acre. Non-residential lots (a) 4 lots per acre Single family EDU @ 1.00 per lot = 4.00 EDUs /acre parkreport2021prelim Community Economic olu ions City of Baldwin Park Citywide Park Maintenance Assessment District Page 12 Furthermore, non-residential parcels more than half an acre and less than an acre is assigned a minimum of 4 EDU per parcel to reflect the minimum benefit these parcels receive. Non-residential parcels below one-half acre are assigned 50 percent of 4.0 EDUs, or 2.0 EDUs per parcel. The EDU value for the institutional, church, school, college and day care land uses ("institutional") is calculated at one (1) EDU per parcel. This per parcel assessment rather than per acre assessment is in recognition of this land use category's traditionally lower demand for park facilities as indicated by the City's Recreation and Community Services staff. In addition, institutional parcels receive less benefit than other non-residential parcels in the District from the operation, maintenance and servicing of parks in the City for several reasons. Institutional parcels function differently than non- residential parcels in that they: 1) typically operate fewer days in the week, 2) generally have an inconsistent number of people using the facilities daily, and 3) have a less intensive use than the property size alone would indicate because in general, the institutional parcels in the District contain large green areas that function as open space. Therefore, the institutional parcels should be assessed at a lower level than the non-residential parcels, and are assigned 1 EDU per parcel. As a result of the passage of Proposition 218, the assessment methodology for the Park Maintenance Assessment District has to determine the special benefit attributable to public agency parcels within the District boundary. Section 4 of the Proposition states, "Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that such publicly owned parcels in fact receive no special benefit." In comparison to non-residential and institutional parcels, governmental properties also benefit from the proper maintenance of parks, since such parks attract potential customers and employees as shown below. Certain governmental parcels benefit from the District because the proper maintenance, operation and servicing of parks: ■ reduces property -related crimes against properties within the District, especially vandalism, through the abatement of graffiti; • improves the aesthetics of public parcels through the proper maintenance of landscaping and the planting of otherwise barren areas; ■ reduces pollution and noise in surrounding areas throughout the provision of open space; and ■ by improving the physical and visual environment and making the District area a more desirable and attractive place to work and do business. Additionally: ■ Having properly maintained parks readily accessible to the public properties means that the public agencies may enjoy the benefits of such improvements available for use while avoiding the expense of privately installing and maintaining similar improvements; and ■ Spraying and treating of landscaping for disease and weed control reduces the likelihood of insect or weed infestation spreading to the landscaping located on public properties within the District. However, governmental parcels receive less benefit than other non-residential parcels in the District from the operation, maintenance and servicing of parks in the City. For instance, a portion of most public properties are used as park and/or recreation areas. This portion of these properties does not benefit from the District improvements because it provides the same use and function that the funded improvements provide. Additionally, governmental properties generally do not benefit from the resale value of their properties. Consequently, the specific benefit of increased property value that is conferred to other properties in the District is not conferred to governmental properties. parkreport2021prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 13 Therefore, the governmental parcels are assessed at one-quarter the rate of non-residential uaoa, but as the size of the parcel increaaea, the benefit incnaosea, and therefona, the assessment amount increases. The opaoio| benefit to undeveloped property in the roeidentie|, non-residential and institutional land use ooieooheo is based on the assumption that such undeveloped property benefits from the ongoing maintenance of recreational facilities because the facilities will be in good and ready condition in the future when the vacant property is developed. For the purposes of this Engineer's Roport, the opaoio| benefit to undeveloped property is assigned avalue corresponding to4O ponuon1 of the developed property EDU values for the earna land use designations. This discounted value recognizes the reduced current value due to the uninhabited nature of the property. Flnm|k/ parcels of raw land and homeowner's association oonnnnon area are assigned an EDU value of zero /0\, based on a projection that these parcels are likely never bo develop and therefore will receive no benefit from the improvements. 8irn1|@dy, railroad right-of-way parcels, public utility right- of-way and well site or reservoir site pmroe|o, water rights paroo|e, and other similar land uses are also assigned an EDU value of U. because of little or no possibility for residential or non-residential 0rinstitutional development and therefore nObenefit. The following table sets forth the population per unit asshown inthe 1990City of Baldwin Park census data, the equivalent dwelling units as discussed above. and the resulting assessment amount per unit, parcel or acre. narkreport2021 prelim Community Economic Solutions Land Use Description Population Per Unit Equivalent Dwelling Units FY 2020-21 Assessment Single Family Residential 4.06 / unit 1.00 / unit $38.25 / unit Vacant Single Family Residential ----- 0.40 / parcel $15.30 / parcel Condominium (per unit) 3.75 / unit 0.92 / unit $35.19 / unit Non -Residential �� .5 acre - < 1 acre (per parcel) 4.00 / parcel 4.00 / parcel $153.00 / parcel Non -Residential <.5 acre (per parcel) 4.00 / parcel 2.00 / parcel $76.50 / 22ELI Vacant Non -Residential 1 acre (per acre) ----- 1.60 / acre $61.20 / acre Vacant Non -Residential .5 acre - < 1 acre (per parcel) ----- 1.60 / parcel $61.20 / parcel Vacant Non -Residential <.5 acre (per parcel) ----- 0.80 / parcel $30.60 / parcel Vacant Multi -Family Residential > 1 acre (per acre) ----- 1.60 / acre $61.20 / acre Vacant Multi -Family Residential 2! .5 acre - < 1 acre (per parcel) ----- 1.60 / parcel $61.20 / parcel Vacant Multi -Family Residential <.5 acre (per parcel) ----- 0.80 / parcel $30.60 / parcel Instutional (per parcel) 1.00 / parcel 1.00 / parcel $38.25 / parcel Vacant Instutional (per parcel) ----- 0.40 / parcel $15.30 / parcel Government <.5 acre 4.00 / parcel 0.50 / parcel $19.13 / parcel ,Exemption 0.00 / parcel $0.00 / parcel narkreport2021 prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District Page 14 All parcels within the District benefit from the ongoing operation of the District. Therefore, all parcels assessed in the District receive a proportional share of the administrative costs for the District based on their assessment for park maintenance. ffia:817�/_1:/IIT, III TI_ _*-]&_JT,l I'Ll11_1'17_1L,I'LlREW_19311,6719Til*L11 The Maximum Assessment is the annual assessment shown in the Assessment Roll, on file in the Office of the City Clerk and by this reference incorporated herein. Commencing with Fiscal Year 2006-2007 and for each year thereafter, the assessment for the District is subject to an Annual Adjustment limit. The Annual Adjustment shall not exceed the change in the Consumer Price Index ("CPI"), All Urban Consumers, for the Los Angeles -Anaheim -Riverside Area from March of the current year to March of the previous calendar year. For Fiscal Year 2020-21 the calculation is as follows: March 2018 to March 2019 Consumer Price Index: March 2019: 276.589 March 2019: -271.311 5.278 / 271.311 = 0.01945 * 100 = 1.945% Future annual assessments within this limit may be approved by the City Council without additional property owner ratification. These limits may be exceeded only with a majority property owner approval of either: 1) a supplemental assessment; 2) a revision of or supplement to the maximum assessment and/or adjustment formula, or 3) any other methodology amenable to the property owners within the District boundary. The assessor's parcel number and the amount of assessment upon each lot or parcel are shown on the assessment roll. Upon confirmation by the Council this data will be submitted to the Los Angeles County Auditor -Controller for the inclusion on the 2020-21 tax roll. parkreport2021prelim Community Economic Solutions City of Baldwin Park Citywide Park Maintenance Assessment District PART E PROPERTY OWNER LIST AND ASSESSMENT ROLL The assessment set forth for each parcel is shown on the Assessment Roll for the [}iethct, submitted oaporoia|y' as "Aaamaennent Roll for City of Baldwin Pork' Citywide Park Maintenance Assessment Diethot, Fiscal Year 2020-21", which in incorporated by reference herein and is on file in the office of the City Clerk. The AooaoonnenL Roll |iaLa all porom|e within the boundaries of the 0iathoL as shown on the Assessment Oiagnarn, Pad F hanain, and on the last equalized roll of the Assessor ofthe County of Los Angeles, which is by reference made part of this report. A list of names and addresses of the owners of all parcels within this District in shown on the last equalized Property Tax Roll of the /\aaeaonr of the County of Loo Ange|eo, which by reference is hereby made opart ofthis report. This list iekeyed tothe Assessor's Parcel Numbers aoshown on the Assessment F|o|| on file in the office of the City Clerk of the Qty of Baldwin Park. narkreport2021 prelim Community Economic Solutions ITEM NO. 10 TO: Honorable Mayor and Members of the City Council HUR OF "THE FROM: Sam Gutierrez, Director of Public Works SAN,,dABRIEL DATE: May 6, 2020 "', V A L,EY SUBJECT: Approve a Request for Services (RFS) Proposal from the City's On -Call Consultant, Infrastructure Engineers, Inc. (IE) for Civil and Landscape Design Services Including Project Management and Administration for the Big Dalton Wash Trails Greening Project URN ET YTcVA This item will approve a Request -for -Services (RFS) proposal for Civil Engineering and Landscape Design Services including Project Management and Administration for the Big Dalton Wash Trails Greening Project. The proposed project will link Hilda Solis Park to Walnut Creek Nature Park, creating "Linear Park" comprised of a safe and accessible intricate network of Class 11 and Class III bikeways with multiple access points along residential streets. The Project is consistent with the City's and regional Master Bike Path Plan to construct a path that will traverse the City of Baldwin Park and connect to the San Gabriel River Trail. The Project will plant native vegetation in landscape areas, drought tolerant trees and build bioswales along the greenway. Additional enhancements include, but are not limited to installing benches, shade structures, hydration stations, bike tire repair stations, fencing and lighting. It is Staff's recommendation that the City Council: 1. Authorize the Director of Public Works to approve an RFS with Infrastructure Engineers (IE) in the amount of $288,563 for the completion of the plans, specifications and estimate (PS&E), Project Management; and 2. Authorize the Director of Finance to appropriate Prop 68 Grant Funds (Fund #270) in the amount of $288,563. FISCAL IMPACT There is no Impact to the General Fund. BACKGROUND On January 22, 2019, the California Department of Parks and Recreation announced the solicitation of individual park projects through the Statewide Park Program (SPP) as part of the Parks and Water Bond Act of 2018 (Proposition 68). Through the Statewide Park Development and Community Revitalization Program Funds the State made over $254 million available in grant funds to fund projects on a competitive basis of up to $8.5 million per project making it the largest park related grant programs in California's history. The competitive grants are aimed to assist development of new park and recreation opportunities in critically underserved communities across the state. The SPP received a total of 478 applications requesting approximately $2.8 billion for the available $254.9 Million. On February 25, 2020, the State announced the list of awarded projects that would be funded which included the City of Baldwin Park's Big Dalton Wash Trails Greening Project in the amount of $2.5 Million. The City was one of fifteen cities in Los Angeles County that are funded by this grant and one of 62 statewide. Grant funds may be used for project implementation and acquisitions (hard costs), with some allocation for planning, preliminary costs and major amenities. DISCUSSION The Big Dalton Walsh Trails Greening Project once completed, will serve as viable local and regional Class I bike and pedestrian trail that will connect to Hilda L. Solis Park and provide future pathway connection to Walnut Creek Nature Park. The location of the project site is consistent with AB1550 and SB 535 (disadvantaged community). The project will improve the viability of regional public transit, and opportunities for active transportation uses, such as biking and walking that will contribute to GHG reduction, and provide additional public health benefits. The project will also support all active transportation modes, increase community interaction, in turn increasing community value, and conserving resources. Areas of interest include the installation of a biofiltration system in park development that utilizes patented horizontal flow, allowing for a smaller footprint, higher treatment capacity, and a wide range of versatility. The biofiltration system incorporates an advanced pretreatment chamber that includes separation and pre -filter cartridges. Additional recreational and park features include tree and drought plant planting, irrigation, bark mulch, decomposed granite, box trees, benches, trash receptacle bike repair stations, drinking fountain, and bike rack that will complete the project scope. On April 20, 2020, the City's on-call engineering consultant was provided an RFS which included the scope of work per the grant guidelines for Civil Engineering and Landscape Design Services for the preparation of the plans, specifications and estimate (PS&E). Additionally, the RFS included Project Management and Administration services for the Project. A proposal was received in the amount of $288,563 and was reviewed and accepted by staff. IE demonstrated a thorough understanding of the City's needs and importance of the project. IE has extensive experience working with the City and has completed other design and project administrative services contracts for similar projects in the past. Per the grant guidelines, the project must be completed by June 2022 which is an aggressive timeline and therefore time is of the essence. The amount of the RFS proposal exceeds the contractual limit of $120K and requires City Council approval. Staff is recommending that the City Council approve the proposal from IE to enable staff to commence the design work and best meet the time requirements. ALTERNATIVES 1. The City Council may choose not to approve the RFS proposal from IE and task staff to circulate a Request for Proposals (RFP). This action is not recommended as the RFP process may delay the work and impact the project delivery schedule. 2. Provide Staff with alternate direction. ENVIRONMENTAL REVIEW The subject Big Dalton Walsh Trails Greening Project is exempt from the California Environmental Quality Act (CEQA) pursuant to a Class 1 (Section 15201, Existing Facilities), subsection (c) exemption, which includes the repair, maintenance, and/or minor alteration of existing highways and streets, sidewalks, gutters, bicycle and pedestrian Trails Greening, and similar facilities (this includes road grading for the purpose of public safety) The key consideration for a Class 1 exemption is whether the project involves negligible or no expansion of an existing use. LEGAL REVIEW Not required. ATTACHMENTS 1. Infrastructure Engineers, Inc. Proposal Section A NOTICE INVITING SEALED BIDS CITY PROJECT NO. 20-163 — MORGAN PARK PARKING LOT IMPROVEMENTS PUBLIC NOTICE IS HEREBY GIVEN that the City of Baldwin Park invites sealed bids for the above - stated project and will receive such bids in the offices of the City Clerk, 14403 Pacific Avenue, Baldwin Park, California 91706, until 10:00 A.M., THURSDAY, MAY 28, 2020 at which time the proposals will be publicly opened and read. Bidders and/or authorized agents are invited to listen to this broadcasting channel https://www.youtube.com/channel/UCFLZO dDFRjy59rhiDZ13Fg/featured?view as=subscriber. All information submitted with the bid is public information and may be subject to disclosure. Project Description —The general nature of work consists of furnishing all labor, material, equipment, services, and incidentals required for edge grind and AC overlay with localized reconstruction of pavement and subgrade, removing and replacing damaged curb and gutter, constructing ADA accessible ramp improvements, concrete walkway surfaces and other miscellaneous park improvements necessary to accommodate the construction of the proposed improvements at both parking lots, installation of twelve (12) Closed-circuit television (CCTV) cameras, and all appurtenant work. The bid items, corresponding estimated quantities, and the time allowed to complete the work are listed in the Proposal. The description of the bid items are defined in the Technical Provisions Sections. Proposals — Bids shall be sealed and plainly marked "Sealed Bid for BID CIP 20-163." Bids must be prepared using the Contractor's Bid Proposal forms and all the other forms identified in the Instructions to Bidders. The forms required to complete a bid package are found in Section "C" of these Contract Documents. No bids will be accepted if not submitted using the approved forms. The Information to Bidders provides prospective bidders a summary of requirements for acceptance of bids, guidelines that the City uses in awarding contracts, rules to ensure fairness in contractor procurement and guidelines to aid in interpretation of documents. The Construction Contract / Agreement defines the Contract Documents which serve to control construction, work performed, and materials furnished, and includes the Specifications and Plans. Plans and Specifications Documents — Specifications and proposal forms may be obtained at the Engineering Division office located at 14403 East Pacific Avenue, Baldwin Park, CA 91706, (626) 960- 4011 on and after THURSDAY, MAY 14, 2020 Monday through Thursday between the hours of 7:30 A.M. and 6:00 P.M. A $35.00 per set, non-refundable fee is required for these specifications and proposal forms. An additional $10.00 is added to the fee, if mailed. Alternatively, electronic versions of the specifications and proposal forms can be obtained at ciplist.com at no cost. Bid Security — Each bid must be accompanied by cash, certified check, cashier's check, or bidder's bond made payable to the City of Baldwin Park or issued by a surety admitted to do business in California, for an amount equal to at least ten percent (10%) of the amount of bid. Such guarantee will be forfeited to the City of Baldwin Park should the bidder to whom the contract is awarded fail to enter into the contract. The City of Baldwin Park reserves the right to reject any and all bids and to waive any minor irregularities in the bid documents. Bidders may not withdraw their bid for a period of sixty (60) days after the bid opening date. City Business License, Contractors License and Permit — Prior to contract execution, the contractor and his/her subcontractors shall obtain a City of Baldwin Park business license. In accordance with provisions of Section 3300 of the California Public Contract Code, the City has determined that the Contractor shall possess a valid Class A California Contractor's License or other appropriate license classification under the State Contracting Code at the time the contract is bid. Failure to possess such license may render the bid non—responsive. The successful bidder will be required to obtain a City encroachment permit to work in public right-of-way, issued at no fee for the project. Prevailing Wages — In accordance with the provisions of Sections 1770 et seq., of the Labor Code, the Director of the Industrial Relations of the State of California has determined that the general prevailing rates of wages are applicable to the work to be done. The Contractor will be required to pay to all persons employed on the project by the Contractor sums not less than the sums set forth in the documents entitled "General Prevailing Wage Determination made by the Director of Industrial Relations pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents can be reviewed in the office of the City Clerk or may be obtained from the State. Contractor's Registration — In accordance with Labor Code Section 1771.1, a contractor or subcontractor shall not be qualified to (a) bid on or be listed in a bid proposal on or after March 1, 2015, or (b) engage in the performance of this Work after April 1, 2015, unless currently registered with the Department of Industrial Relations and qualified to perform the work pursuant to labor Code Section 1725.5. Compliance Monitoring and Enforcement — Contractor's performance of the work described in this Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. Equivalent Securities — Pursuant to California Public Contract Code Section 22300, substitution of eligible and equivalent securities for any moneys withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder, unless otherwise prohibited by law. Advertising Dates: SAN GABRIEL VALLEY EXAMINER: THURSDAY, MAY 14, 2020 THURSDAY, MAY 21, 2020 ITEM NO. 11 p�D TO: Honorable Mayor and Members of the City Council "U�OF '� FROM: Sam Gutierrez, Director of Public Works DATE: May 6, 2020 -SAI dABRIEL , V 4LLEY SUBJECT: Approval of an Appropriation of Funds for Extraordinary and �JA,4„ Unscheduled Maintenance Cost Related to the Citywide Traffic Signal and Street Lighting Maintenance Program SUMMARY This item seeks City Council consideration for the approval of an appropriation of additional funds in the amount of $45,000 for the Traffic Signal and Street Lighting Maintenance Program. The additional fund appropriation will help mitigate costs due to unscheduled and extraordinary maintenance in response to an increase in traffic collisions, damages due to weather, and the aging of equipment. RECOMMENDATION It is recommended that the City Council: 1. Authorize the Director of Finance to appropriate $45,000 from unappropriated funds in Fund #251 — Landscape Lighting Maintenance District (LLMD) for FY 2019/2020 to cover the increase in unscheduled and extraordinary maintenance costs; and 2. Authorize the Director of Finance to make necessary budget adjustments to allow payments as approved for FY 2019/2020. FISCAL IMPACT There is no impact to the general fund. The appropriation will come from the unappropriated fund balance in Fund #251 Landscape Lighting Maintenance District (LLMD) in the amount of $45,000 as follows: Appropriate Fund #251 —Acct. #251-50-561-51111-00000 $45,000 Total Appropriation $45,000 BACKGROUND The City of Baldwin Park's Traffic Signal and Street Lighting system is comprised of 60 traffic signal systems, approximately 430 street lights, and 19 traffic control safety devices. On September 5, 2018 City Council awarded a maintenance contract to Siemens Mobility, Inc. (SMI) for the maintenance of these systems which includes preventative maintenance of city -owned traffic signal systems, street lights and traffic control safety devices. The contract also included rates for unscheduled and extraordinary work. The contract was awarded in a not -to -exceed amount of $100,000, while the overall maintenance costs for Traffic Signal and Street Lighting Maintenance Program were budgeted in an amount of $125,000 in the FY2019-2020 operations budget. DISCUSSION The significant part of scope of work in the current contract with SMI is to perform routine and preventative maintenance activity on a monthly basis to identify log and preempt potential corrective issues within the Traffic Signal and Street Lighting system. To mitigate costs arising from this work, staff changed the scope from a monthly basis to a quarterly basis. However, the biggest and most Appropriation of Additional Funds Traffic Signal and Street Lighting Program notable impact has been from a steady increase in unscheduled and extraordinary maintenance work. Similar to previous years, unscheduled and extraordinary maintenance is largely unforeseen but it's also necessary for response to traffic collisions, damages due to weather, and emergency repairs of aging or damaged equipment. In the past several years the City has experienced an increase in the number of collisions with traffic signal poles, and streetlights. The City has made great strides to perform some of the minor maintenance tasks with in-house Staff to mitigate costs, but despite these efforts, unscheduled and extraordinary repairs have continued through this year. This is mainly due to the aging traffic signal and lighting systems and an increase in vehicle collisions involving traffic signal lighting poles and controllers. The City is currently averaging a minimum of one (1) after-hours call per week that requires SMI to respond. After an incident, the City and SMI make all efforts to perform the repairs quickly and efficiently to resume the safe and normal operations of the street. Often, these repairs come at a significant cost. Although the City has sought restitution for damages, the reality is that in most cases costs are rarely or not at all recovered. It is expected that the infusion of additional funds will cover projected maintenance costs for the remainder of the current fiscal year. Staff will continue to evaluate measures to put in place that will reduce, if not eliminate, the need for additional funds in future years. ENVIRONMENTAL REVIEW The City's traffic signal and streetlight repair and maintenance activities are categorically exempt under Class 1 of the current California Quality Act Guidelines. ALTERNATIVES The City Council may choose: The City Council may choose not to approve the appropriation request; however, this action is not recommended as vital and crucial traffic signal and street lighting maintenance services would have to cease for the remainder of the fiscal year. This may have a negative impact to the City in terms of potential liability issues that may arise from the lack of maintenance; or 2. City Council may direct staff with a desired alternative. LEGAL REVIEW Not required. ATTACHMENTS None required. yA„LD�,j�.' 01 SAN,-GARRIEL ' ITEM NO. 12 TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Officer Steven McLean, Chief of Police Laura Thomas, Human Resources/Risk Manager DATE: May 6, 2020 SUBJECT: Approve the Police Department Reorganization which entails the Adoption of Resolution No. 2020-019 to Update the City of Baldwin Park Job Classification Plan, and Adoption of Resolution No. 2020-020 Amending the City of Baldwin Park Pay Schedule in Accordance with CalPERS Established Guidelines, and the Approval of a Reclassification of Lieutenant Positions and a Vacant Captain Position to the New Position of Police Commander. SUMMARY This report seeks Council approval of a Police Department Reorganization which involves a reclassification of Police Lieutenant positions and a current vacant Captain position to Police Commander. Approval is also being requested to allow for a future reclassification of the other Captain position once it has become vacated by the incumbent. This approval will allow for a much needed restructuring of the City of Baldwin Park Police Department and achieve long term cost savings. Finally, staff is requesting approval to update the City of Baldwin Park comprehensive pay schedule, accordingly. RECOMMENDATION Staff recommends that the City Council approve, ratify and adopt: 1. Resolution No. 2020-019 to modify the City of Baldwin Park's job classification plan to include a new position of Police Commander and class specification in accordance with applicable rules and regulations; and 2. Resolution No. 2020-020 to amend the City of Baldwin Park comprehensive pay schedule in accordance with CalPERS established guidelines; and 3. Approve the action of reclassifying the Police Lieutenant and Captain position to Police Commander. FISCAL IMPACT The difference in annual salary cost between the Police Lieutenant and Police Commander is between $12,000 to $16,000. The Commander position will be FSLA exempt and will not accrue any overtime; unlike the Lieutenant position which does accrue overtime per the Memorandum of Understanding. The estimated overtime savings is about $50,000 per fiscal year and the estimated salary savings is $258,000. Therefore, the Police reorganization will result in a total annual estimated savings to the General Fund in the amount of $308,000. • 1 9 The Assistant Chief of Police position was approved by Council on April 15, 2020, which represented the beginning stages of a Police Department reorganization. The second phase which will complete the reorganization plan is the addition of a Police Commander classification. In accordance with 3.4 of the City's Personnel Rules and Regulations, existing Lieutenant positions and the vacant Captain position will be reclassified to Police Commander. As with all reclassifications, in spite of changes to roles and responsibilities, there is no impact on employee property rights, seniority or an employee's ability to advance within the promotional hierarchy. The Commander positions will set in motion several much awaited operational changes in the police department. This includes better control and management of police department field and administrative operations; enhanced training and development of Sergeants and Officers under their control; better span of control; increased accountability for managing division budgets; and many other efficiencies. Only one Captain position which is currently vacant will be reclassified to Police Commander, thereby leaving the remaining Captain position unchanged, as it is currently filled by an incumbent. After that position becomes vacant, it will also be reclassified to Police Commander; thus, the long term reorganization plan under the new model will phase out the Captain and Lieutenant job classifications. Another significant change that will occur by adding a Commander position is the department's ability to fully utilize command staff to participate in and attend community -wide events and venues without the overburdened cost of overtime. The command staff, which is comprised of Police Commanders, Assistant Chief of Police and the Police Chief meet the guidelines for FLSA exempt status as established by the Department of Labor. The duties and responsibilities of Police Commander as determined by Human Resources and the Chief Executive Officer, meets the criteria for positions that should be exempt from the overtime provisions of FLSA. They include supervision, nature and scope of responsibility and compensation received. Not only will this new organizational model save the City a significant amount of money in overtime costs, but the increased presence and involvement of command staff will yield stronger partnerships with the community at large. Finally, the City met and conferred with PMEA in March regarding the proposed reorganization and came to a tentative agreement. However, to solidify a formal agreement, particularly the FLSA exempt status of Police Commander and other benefits, the City will need to negotiate a new contract with PMEA, which is anticipated to become effective July 1, 2020. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ALTERNATIVES The City Council may provide alternative direction. ATTACHMENTS 1. Resolution No. 2020-019 - Police Commander Class Specification 2. Police Commander Class Specifications 3. Resolution No. 2020-020 - Revised City of Baldwin Park Comprehensive Pay Schedule 4. Comprehensive Pay Schedule ITEM NO. 12 5. Proposed BP Police Department organization PowerPoint Presentation RESOLUTION NO. 2020-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ADOPTING A NEW JOB CLASSIFICATION PLAN IN ACCORDANCE WITH APPLICABLE RULES AND REGULATIONS. WHEREAS, the City of Baldwin Park, has created a new position of Police Commander and; WHEREAS, the class specification for Police Commander has been created to reflect the essential duties, responsibilities, competencies and minimum qualifications; and WHEREAS, the class specification for Police Commander supersedes the class specification for Police Lieutenant and reflects substantive changes to roles and responsibilities that are crucial to the operations of the Baldwin Park Police Department; and WHEREAS, the City of Baldwin Park has attached the class specification referred to as Exhibit A. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park meeting in a regularly scheduled session, hereby adopts the creation of Police Commander and approves the Job Classification Plan, as modified to be effective May 6, 2020, attached here to as Exhibit A. Section 2. This Resolution shall take effect immediately upon its adoption. Section 3. This City Clerk shall enter this Resolution into the official book of resolutions. PASSED, APPROVED, AND ADOPTED this 6th day of May 2020. ATTEST: SS: CITYSTATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF BALDWIN PARK 1, JEAN M. AYALA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-019 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 6, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK C64�01 THE'j F`. N_ZG4MI EL 1}JPN�R� City of Baldwin Park POLICE COMMANDER Class Specification 5/6/20 DEFINITION To be responsible for planning, supervising, and reviewing the activities of all personnel assigned to a major division or subdivision which may include a patrol or support function. Supervision is exercised over a large staff of sworn and/or civilian personnel primarily through subordinate supervisors. May also function as an Executive Aide and provide highly responsible and complex direct administrative support to the Chief of Police. DISTINGUISHING CHARACTERISTICS: The administrative nature of the work requires considerable responsibility for making complex decisions regarding actions to be taken, independent judgment in the interpretation of policies and procedures, as well as application of laws and ordinances that significantly affect the operations of the police department. The Police Commander class can be distinguished from the former Police Lieutenant classification in terms of overall scope of command level responsibility and involvement in supervision, decision-making, budgeting, emergency operations, auditing, risk management, training and development of personnel and planning of the operations of a major division or subdivision. SUPERVISION RECEIVED AND EXERCISED General direction is provided by the Assistant Chief, and/or Chief of Police. Responsibilities include direct management and supervision of sworn and non -sworn personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Depending upon assignment, duties may include: • Plan, direct, and supervise the activities of patrol, traffic, investigation, dispatch, and/or jail personnel on an assigned unit/division. • Interact with community organizations and represent the Police Department on various committees and boards. Represent the Department at various community events • Directing or personally investigating citizen complaints about Police personnel conduct and service. Review the work of subordinates to insure compliance with departmental policies and procedures. Correct, supervise, and participate in the preparation and maintenance of reports and records. • Provide overall technical and administrative direction to personnel on an assigned staff. • Participating in the preparation of the budget by recommending personnel and capital needs for a division. • Assist in administrative responsibilities involving the Departments budgeting, purchasing, personnel, and community relations' functions, conduct special studies of department functions assigned. • Recommends comprehensive goals and objectives and is responsible for their implementation and results achieved. • Coordinate police activities with other City departments and divisions, and with outside agencies. • Formalize leadership development program authorized by the Chief of Police to enable effective and responsive leadership within their division. • Develop and conduct training programs in the various phases of police activities. • Studies crime reports and current literature in law enforcement to determine trends and make recommendations for changes in organization and operating policies and procedures; • Prepares reports regarding crime incidents, calls, staffing, emergency operations, projects, and other indicators of department effectiveness and efficiency. • Reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems and makes recommendations to the Chief of Police as needed. • Performs a variety of emergency management functions designated to assist with the City's Preparedness, Response and Recovery activities to all hazard events. • Develops and maintains ongoing program reviews and updates the City's Emergency Operations Plan and prepares other plans as required. • Researches and develops grants for assigned programs; oversees grant implementation. • Researches and develops auditing protocols for the department, including risk management and finding efficient budgetary systems for the police department. • Serves as the liaison for the assigned functions with other divisions, departments, and outside agencies; participates with community relations including public, media, and press relations. • Serves as staff on a variety of boards, commissions, and committees; participates in coordinating, planning, and scheduling City special events; attends special events planning meetings. • Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of law enforcement. • Performs other administrative duties as assigned by the Assistant Chief of Police or Chief of Police and/or City Council. • Performs related duties as assigned. QUALIFICATIONS KNOWLEDGE OF: • Principles of supervision, training, and performance evaluation; and human relations and communication techniques • Modern police practices, techniques, and methods. • Pertinent Federal, State and local laws and ordinances, particularly with reference to apprehension, arrest, search and seizure, traffic, and evidence. • Departmental rules and regulations. • Functions and objectives of Federal, State, and other local law enforcement agencies. • City of Baldwin Park Policies and Personnel Rules. • Services available to the Police Department from other agencies (local, state, federal). • Program budgeting practices and procedures. • Methods and techniques used in providing the full range of law enforcement and crime prevention services and activities including investigation and identification, patrol, traffic control, records management, care and custody of persons and property, and crime prevention. • Emergency Operations programs and emergency preparedness procedures. • Use of firearms and other modern police equipment. • Principles and practices of program development and administration. • Methods and techniques of public relations. Recent court decisions and how they affect department operations. ABILITY TO: • Supervise, train, and evaluate assigned staff. • Communicate with, and respond pleasantly to a demanding and diverse public in answering questions. • Analyze situations quickly and objectively and determine proper course of action. • Use and care for firearms. • Communicate clearly and concisely, orally and in writing. • Properly interpret and make decisions in accordance with laws, regulations and policies. • Deal effectively with coworkers, City officials, and the general public in routine and emergency situations. • Provide information, give instructions, and respond to questions from the public and City employees in order to enhance public relations and employee morale. • Prepare and review the following: budget recommendations for a division; statistics and reports on departmental activities. • Recommend improvements in departmental operation and in the rules, regulations, and policies governing the Department. • Meet the physical requirements established by the Department. Understand and review departmental budget in order to provide administrative budget oversight. • Prepare clear and concise administrative and financial reports. • Research, analyze, and evaluate new service delivery methods and techniques. Coordinate various specialized programs and initiatives of the City of Baldwin Park Police Department. • Coordinate the risk mitigation policy for the Baldwin Park Police Department, which includes auditing protocols and procedures for the various police department units. MINIMUM REQUIREMENTS Experience and Education Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Special Note: Post Supervisory Certificate is desirable. This applies to both requirements as summarized below. Experience: Four years of experience in law enforcement with a public agency including one year of experience in a responsible supervisory capacity at the level of Police Sergeant, at time of appointment; and Education: Completion of a Bachelor's Degree with major work in criminal justice, criminal justice leadership, police science, business or public administration, or related field or Experience: Six years of increasingly responsible law enforcement experience in various areas within the department; and Education: A Master's Degree or higher in criminal justice, criminal justice leadership, police science, business or public administration, or related field. Note: Class specifications are intended to be descriptive, explanatory, and not restrictive. It is intended to declare what the duties, and responsibilities and the required qualifications of any position shall be. Council Approval Date: 516120 RESOLUTION NO. 2020-020 A RESOLUTION OF THE CITY COUNCIL TO ADOPT A SALARY RESOLUTION TO ESTABLISH A COMPREHENSIVE PAY SCHEDULE FOR ALL FULL TIME EMPLOYEES, PART TIME EMPLOYEES AND ELECTED OFFICIALS IN ACCORDANCE WITH CALPERS GUIDELINES. WHEREAS, California Employees Retirement System (CaIPERS) does require all government agencies to provide and make available to the public the salary of all full- time employees, part-time employees and Elected Officials in a single salary format specified by CaIPERS whenever salary adjustments are made; and WHEREAS, the City of Baldwin Park has created a seven step salary range for the Police Commander; and WHEREAS, the City of Baldwin Park compiled the necessary salary data to create a single salary schedule required in compliance with the requirements of CaIPERS and has attached said report to this resolution as with the date, May 6, 2020. 0 NA B • • • ' • INK9111WISM SECTION 1.The City Council of the City of Baldwin Park adopts CC Resolution No. 2020-020 to create the Comprehensive City of Baldwin Park Pay Schedule that includes pay rate information for all full-time and part-time employees as well as Elected Officials. PASSED, APPROVED, AND ADOPTED this 6th day of May 2020. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I 1, JEAN M. AYALA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-020 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on May 6, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: K61WI IL N R1 ►l F4 Tj� F -.Ta 7:R I ABSTAIN: COUNCIL MEMBERS: JEAN M. AYALA CITY CLERK CITY OF BALDWIN PARK Pay Schedule CA Code of Regulations (CCR 570.5) Effective May 6, 2020 Job Number Title Annual Fixed Rate 60006 Mayor $7,2200.00 60008 Citly__Council $7,200.00 60001 Cid Clerk mon Certified $2,400.00 60002 City Treasurer $2,400.00 10005 City Commissioner(Per Meetinc $50.00 Housing Authority Per Meetings $30.00 Job Number Title Annual Monthly Hourly 20001 lChief Executive Officer 1 $250,744.771 $20,895.401 $120.55 20094 1 Director of Finance .64 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 20096 Chief of Police annual $200,289.88 $210,304.38 $220,819.60 $231,860.58 $243,453.60 monthly $16,690.82 $17,525.36 $18,401.63 $19,321.71 $20,287.80 hourly $96.29 $101.11 $106.16 $111.47 $117.05 20096-A Interim Chief of Police annual $183,857.86 ...................................................... monthly $15,321.49 hourly $88.39 20097 Director of Communit Development annual $137,556.95 $144,434.79 $151,656.53 $159,239.36 $167,201.33 monthly $11,463.08 $12,036.23 $12,638.04 $13,269.95 $13,933.44 hourly $66.13 $69.44 $72.91 $76.56 $80.39 20037 Director of Public Works annual $144,434.79 $151,656.53 $159,239.36 $167,201.33 $175,561.40 monthly $12,036.231 $12,638.041 $13,269.951 $13,933.441 $14,630.12 hour/ 44 $69. $72.91 $76.56 $80.39 $84.40 Page 2 of 20 Adopted: May 6, 2020 Unclassified Management' Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 31011 Accounting Manager hourly $45.62 $47.90 $50.30 $52.81 $55.45 $58.23 $61.14 months $7,907.94 $8,303.33 $8,718.50 $9,154.43 $9,612.15 $10,092.75 $10,597.39 annual $94,895.25 $99,640.01 $104,622.01 $109,853.12 $115,345.77 $121,113.06 $127,168.71 31013 Assistant Police Chief hourly $65.47 $68.75 $72.18 $7579 $79.58 $83.56 ^ $87.74 months $11,348.69 $11,916.12 $12,511.93 $13,137.53 $13,794.40 $14,484.12 $15,208.33 annual $136,184.28 $142,993.49 $150,143.17 $157,650.33 $165,532.84 $173,809.49 $182,499.96 31050 Chief Deputy Cid Clerk hourly $32.28 $33.89 $35.59 $37.37 $39.24 $41.20 $43.26 monthly $5,595.26 $5,875.02 $6,168.78 $6,477.21 $6,801.07 $7,141.13 $7,498.18 annual $67,143.13 $70,500.29 $74,025.30 $77,726.57 $81,612.90 $85,693.54 $89,978.22 31012 City Planner hourly $43.83 $46.02 $48.32 $50.74 ^ $53.27 $55.94 $58.73 month/ $7,596.94 $7,976.79 $8,375.63 $8,794.41 $9,234.13 $9,695.83 $10,180.63 annual $91,163.28 $95,721.44 $100,507.51 $105,532.89 $110,809.53 $116,350.01 $122,167.51 31081 Housing Manager^ hourly $40.12 $42.12 $44.23 $46.44$48.76 ^ $51.20 $53.76 monthly $6,953.45 $7,301 A 2 $7,666.18 $8,049.49 $8,451.96 $8,874.56 $9,318.29 annual $83,441.43 $87,613.50 $91,994.17 $96,593.88 $101,423.58 $106,494.75 $111,819.49 31031 ^ Human Resources/Risk Manager hourly $50.30 $52.81 $55.45 $58.23 $61.14 $64.20 $67.41 m nthly $8,718.49 $9,154.42 $9612141 $10,092.74 $10,597.38 $11,127.25 $11,683.61 annual $104,621.89 $109,852.98 $115,345.63 $121,112.91 $127,168.56 $133,526.99 $140,203.34 Page 3 of 20 Adopted: May 6, 2020 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 31041 Assistant Accountilinq Mana er hqurly $44.29 $46.51 $48.83 $5128 $5184 $56.53 $59.36 monthly $7,677.65 $8,061.53 $8,464.61 $8,887.84 $9,332.23 $9,798.85 $10,288.79 annual $92,131.83 $96,738.42 $101,575.34 $106,654.11 $111,986.81 $117,586.15 $123,465.46 31025 Building Official/Plan Check Supervisor hou $44.46 $46.68 $49.02 $51.47 $54.04 $56.74 $59.58 monthly $7,706.54 $8,091.87 $8,496.46 $8,921.28 $9,367.35 $9,835.71 $10,327.50 annual $92,478.46 $97,102.39 $101,957.51 $107,05538 $112,408.15 $118,028.56 $123,929.99 31010 Enclineerinc Mania er hourly $44.29 $46.50 $48.83 $5127 $5183 $56.53 $59.35 mon $7,676.93 $8,060.77 $8,463.81 $8,887.00 $9,331.35 $9,797.92 $10,287.82 - - ----- annual $92,123.14 $96,729.29 $101,565.76 7:7- $106,644.05 $111,976.25 $117,575.06 -------- $123,453.81 Page 4 of 20 Adopted: May 6, 2020 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 70052 Executive Secretary hourly $22.92 $24.07 $25.27 $26.54 $27.86 $29.26 $30.72 monthly $3,973.27 $4,171.93 $4,380.53 $4,599.55 $4,829.53 $5,071.01 $5,324.56 annual $47,679.21 $50,063.17 $52,566.33 $55,194.64 $57,954.37 $60,852.09 $63,894.70 70027 Human Resources Analyst II hourly $30.19 $31.70 $33.29 $34.95 $36.70 $38.53 $40.46 month/ $5,233.24 $5,494.90 $5,769.65 $6,058.13 $6,361.04 $6,679.09 $7,013.05 annual $62,798.91 $65,938.86 $69,235.80 $72,697.59 $76,332.47 $80,149.09 $84,156.55 Human Resources Analyst I hourly $27.38 $28.75 _ $30.19 _ $31.70 $33.29 $34.95 $36.70 monthly $4,746.70 $4,984.04 $5,233.24 $5,494.90 $5,769.65 $6,058.13 $6,361.04 annual $56,960.43 $59,808.45 $62,798.88 $65,938.82 $69,235.76 $72,697.55 $76,332.43 70022 ---H u--m-an Resources Technician hourly $23.38 $24.55 $25.78 $2707 $28.42 $29.84 $31.33 month/ $4,052.59 $4,255.22 $4,467.98 $4,691.38 $4,925.95 $5,172.25 $5,430.86 annual $48,631.11 $51,062.67 $53,615.80 $56,296.59 $59,111.42 $62,066.99 $65,170.34 Page 5 of 20 Adopted: May 6, 2020 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 80025 Accountant hourly $26.19 $27.50 $28.88 $30.32 $31.84 $33.43 $35.10 monthly $4,540.23 $4,767725 $5,005.61 $5,255.89 $5,518.68 $5,794.62 $6,084.35 annual $54,482.81 $57,206.95 $60,067.30 $63,070.66 $66,224.20 $69,535.41 $73,012.18 42036 Administrative Clerk I hourl $14.03 $14.73 $15.47 $16.24 $17.05 $17.91 $18.80 monthly $2,431.86 $2,553.46 $2,681.13 $2,815.19 $2,955.95 $3,103.74 $3,258.93 annual $29,182.36 $30,641.48 $32,173.56 $33,782.23 $35,471.34 $37,244.91 $39,107.16 42037 Administrative Clerk 11 hourly $15.49 $16.26 $17.07 $17.93 $18.82 $19.77 $20.75 monthly $2,684.33 $2,818.55 $2,959.48 $3,107.45 $3,262.82 $3,425.97 $3,597.26 annual $32,212.01 $33,822.61 $35,513.74 $37,289.43 $39,153.90 $41,111.59 $43,167.17 80039 Assistant Planner hourly $ 26.25 $ 27.56 $ 28.94 $ 30.39 $ 31.91 $ 33.50 $ 35.18 months $ 4,550.00 $ 4,777.50 $ 5,016.38 $ 5,267.19 $ 5,530.55 $ 5,807.08 $ 6,097.44 annual $ 54,600.00 $ 57,330.00 $ 60,196.50 $ 63,206.33 $ 66,366.64 $ 69,684.97 $ 73,169.22 80040 Associate Engineer hour $$31.28 $32.84 $34.48 $36.21 $38.02 $39.92 $41.91 - ^ months $5,421.29 $5,692.35 $5,976.97 $6,275.82 $6,589.61 $6,919.09 $7,265.05 annual $65,055.48 $68,308.25 $71,723.66 $75,309.85 $79,075.34 $83,029.11 $87,180.56 80058 Associate Planner hourl $30.19 $31.70 $33.29 $34.95 $36.70 $38.53 $40.46 monthly $5,233.24 $5,494.90 $5,769.65 $6,058.13 _$6,361.04 $6,679.09 $7,013.05 annual $62,798.91 $65,938.86 $69,235.80 $72,697.59 $76,332.47 $80,149.09 $84,156.55 80073 Buildin Ins ector hour/ $25.62 $26.90 _ $28.24 $29.65 $31.14 $32.69 $34.33 monthly $4 440.26 $4,662.28 $_4,89539 $5,140.16 $5,397.17 $5,667.03 $5,950.38 annual $53,283.17 $55,947.33 $58,744.69 $61,681.93 $64,766.02 $68,004.32 $71,404.54 80062 Buil din /En ineering Permit Technician hour/ $1&54 ........... $19.46 $20.44 $21.46 $22.53 $23.66 $24.84 monthly $3,213.00 $3,373.65 $3,542.33 $3,719.45 _$3,905.42 $4,100.69 $4,305.73 annual $38,556.00 $40,483.80 $42,507.99 $44,633.39 $46,865.06 $49,208.31 $51,668.73 80033 Community Enhancement Officer hourly $22.09 $23.19 $24.35 $25.57 $26.85 $28.19 $29.60 monthly $3,828.77 $4,020.21 $4,221.22 $4,432.28 $4,653.90 $4886.59 $5,130.92 annual $45,945.29 $48,242.55 $50,654.68 $53,187.41 $55,846.781 $58,639.12 $61,571.08 Page 6 of 20 Adopted: May 6, 2020 Page 7 of 20 Adopted: May 6, 2020 Job Page 8 of 20 Adopted: May 6, 2020 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 80037 Management Ana�st hourly $27,05 $28.41 $29.83 $31.32 $32.88 $34.53 $36.25 monthly $4,689.22 $4,923.68 $5,169.86 $5,428.35 $5,699.77 $5,984.76 $6,284.00 annual $56,270.58 $59,084.11 $62,038.32 $65,140.24 $68,397.25 $71,817.11 $75,407.97 80069 Management Assistant hourly $25.21 $26._47 $27.80 $29.19 $30.64 $32.18 $33_.79 months $4,369.92 -$ 4-,588.42 $4,817.84 $5,058.73 $5,311.67 $5,577.25 $5,856.12 annual $52,439.10 $55,061.05 $57,814.11 $60,704.81 $63,740.05 $66,927.05 $70,273.41 80052 Payroll Specialist hourly $21.98 $23.08 $24.23 $25.44 $26.72$28.05 $29.45 months $3,809.70 $4,000.19 $4,200.19 $4,410.20 $4,630.71 $4,862.25 $5,105.36 annual $45,716.40 $48,002.22 $50,402.33 $52,922.45 $55,568.57 $58,347.00 $61,264.35 80051 Program Coordinator monthly $3,715.71 $3,901.49 $4,096.57 $4,301.40 $4,516.47 $4,742.29 $4,979.40 annual $44,588.48 $46,817.91 $49,158.80 $51,616.74 $54,197.58 $56,907.46 $59,752.83 80031 Program Supervisor hourly $27.06 $28.42 $29.84 $31.33 $32.90 $34.54 $36.27 monthly $4,690.89 $4,925.43 $5,171.70 $5,430.29 $5,701.80 15,986.89 $6,286.24 annual $56,290.66 $59,105.19 $62,060.45 $65,163.47 $68,421.65 $71,842.73 $75,434.87 80081 _ Program Supervisor Y -Rated A _, . hourly w _,. $36.85 _. monthly $6,387.17 annual $76,646.02 80019 Recreation & Community Operations Supervisor hourly $34.40 ^ $36.12 $37.93 $39.83 $41.82 $43.91 $46.10 mon $5,963.40 $6,261.57 $6,574.65 $6,903.38 $7,248.55 $7,610.98 $7,991.53 annual $71,560.79 $75,138.83 $78,895.77 $82,840.56 $86,982.59 $91,331.72 $95,898.31 80035 Senior Finance Clerk hourly $20.93 $21.97 $23.07 $24.22 $25.44 $26.71 $28.04 monthly $3,627.17 $3,808.53 $3,998.96 $4,198.90 $4,40&85 $4,629.29 $4,860.76 annual $43,526.05 $45,702.35 $47,987.47 $50,386.85 $52,906.19 $55,551.50 $58,329.07 42052 Senior Housing Specialist hourly $21.67 $22.76 $23.90 $25.09 $26.34 $27;66 $29.04 month! $3,756.77 $3,944.61 $4,141.84 $4,348.93 $4,566.38 $4,794.70 $5,034.43 annual $45,081.27 $47,335.33 $49,702.10 $52,187.20 $54,796.56 $57,536.39 $60,413.21 Page 9 of 20 Adopted: May 6, 2020 Page 10 of 20 Adopted: May 6, 2020 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 40061 E ui ment Mechanic hourly $20.81 $21.85 $22.94 $24.09 $25.29 $26.55 $27.88 monthly $3,606.37 $3,786.69 $3,976.03 $4,174.83 $4,383.57 $4,602.75 $4,832.89 annual $43,276.48 $45,440.30 $47,712.32 $50,097.93 $52,602.83 $55,232.97 $57,994.62 40054 Maintenance Worker I hourly $17.54 $18.41 $19.33 $20.30 $21.31 $22.38 $23.50 ..,.,.,.__,..� ,,,,,,,,,,,,,,,,, monthly _,�__ $3,039.46 , _. _„ $3 191,43 _ $3,351.00 _$3,518.55 $3,694 48 _,_ .,w, $3,879.20 _. $4,073.16 annual $36,473.49 $38,297.16 $40,212.02 $42,222.62 $44,333.75 $46,550.44 $48,877.96 40055 Maintenance Worker II hourl $19.29 $20.25 $21.27 $22.33 $23.45 $24.62 $25.85 monthly $3,343.46 mm $3,510.63 $3,686.16 $3,870.47 $4,063.99 $4,267.19 $4,480.55 annual $40,121.50 $42,127.57 $44,233.95 $46,445.65 $48,767.93 $51,206.33 $53,766.64 80021 Public Works Supervisor hour/ $29.23 $30.70 $32.23 $33.84 $35.54 $37.31 $39.18 months $5,067.38 $5,320.75 ^$5,586.79 $5,866.13 $6,159.43 ^ ^$6,467.40 $6,790.77 annual $60,808.56 $63,848.99 $67,041.44 $70,393.51 $73,913.19 $77,608.85 $81,489.29 40053 Senior Equipment Mechanichour/ $22.89 $24.03 $25.23 $26.49 T $27.82 $29.21 $30.67 months =$3,966.99 $4,165.34 $4,373.61 ^ $4,592.29 $4,821.91 $5,063.00 $5,316.15 annual $47,603.93 $49,984.13 $52,483.33 $55,107.50 $57,862.87 $60,756.02 $63,793.82 40060 Senior Maintenance Worker hourl $21.29 $22.36 $23.47 $24.65 $25.88 $27.17 $28.53 monthly $3,690.59 $3,875.12 $4,068.88 $4,272.32 $4,485.94 ^ $4,710.24 $4,945.75 annual $44,287.14 $46,501.49 $48,826.57 $51,267.89 $53,831.29 $56,522.85 $59,349.00 40062 Street Swee»er ONerator hour/ $19.77 $20.76 $21.80 $22.89 $24.03 $25.23 $26.50 -. - ................... monthly _ ,m,_, _. $3,427.02 $3 598.37 $3,778.229 $3,967.20 $4,165.56 $4,373.84 $4,592.53 annual $41,124.20 $43,180.41 $45,339.43 $47,606.40 $49,986.72 $52,486.05 $55,110.36 Page 11 of 20 Adopted: May 6, 2020 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 51047 ,.. _ Civilian Dispatcher __. hourly _ m,_ $23.30 _. $24.46 _ $25.68 _ $26.97 _ $28.32 _ . _ month/ $4,038.10 $4,240.00 $4,452.00 $4,674.60 $4,908.33 annual $48,457.18 $50,880.04 $53,424.04 $56,095.24 $58,900.01 51064 _ Civilian Dispatcher Supervisor __ hourly m,_ $31.15 $32.71 $34.35 $36.06 $37.87 month/ $5,399.96 $5,669.96 $5,953.46 $6,251.13 $6,563.69 annual $64,799.54 $68,039.52 $71,441.49 $75,013.57 $78,764.24 51029 Community Service Officer hourly $23.86 $25.05 $26.30 $27.62 $29.00 month/ $4,135.31 $4,342.08 $4,559.18 $4,787.14 $5,026.50 annual $49,623.78 $52,104.96 $54,710.21 $57,445.72 $60,318.01 51041 Parkin�c Enforcement Officer hourly $23.86 $25.05 $26.30 $27.62 $29.00 month/ $4,135.31 $4,342.08 $4,559.18 $4,787.14 $5,026.50 annual $49,623.78 $52,104.96 $54,710.21 $57,445.72 $60,318.01 50076 Police Officer hourly $36._35 $38.17 $40.08 $42.08 $44.19 month/ $6,300.96 $6,616.01 $6,946.81 $7,294.15 $7,658.85 annual$75,611.50 $79,392.07 $83,361.68 $87,529.76 $91,906.25 51039 Police Records Specialist 1hourly $17 49 $18.36 $19.28 $20.25 T $21.26 month/ $3,031.58 $3,183.16 $3,342.32 $3,509.44 $3,684.91 annual $36,378.99 $38,197.94 $40,107.84 $42,113.23 $44,218.89 51040 Police Records Specialist 11 hour/ $19.30 $20.27 $21.28 $22.35 $23.46 monthly $3,346.12 $3,513.43 $3,689.10 $3,873.55 $4,067.23 annual $40,153.44 $42,161.11 $44,269.17 $46,482.63 $48,806.76 52085 Police Sergeant hourly $45.54 $47.82 $50.21 $52.72 $55.36 month/ $7,894.08 $8,288.78 $8,703.22 $9,138.38 $9,595.30 annual $94,728.91 $99,465.36 $104,438.62 $109,660.55 $115,143.58 51062 Police Technician hourly $24.67 $25.90 $27.20 $28.56 $29.98 monthl $4,275.62 $4,489.40 $4,713.87 $4,949.56 $5,197.04 annual $51,307.39 $53,872.76 $56,566.39 $59,394.71 $62,364.45 Page 12 of 20 Adopted: May 6, 2020 Job Page 13 of 20 Adopted: May 6, 2020 Job Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 30090 Police Captain hourlv $59.97 $62.96 $66.11 $69.42 $72.89 $76.53 $80.36 monthly $10,394.09 $10,913.79 $11,459.48 $12,032.45 _$12,634.08 $13,265.78 $13_929_07 annual $124,729.03 $130,965.48 $137,513.75 $144,389.44 $151,608.91 $159,189.36 $167,148.83 30089 Police Commander hourly $55.82 $58.61 $61.54 $64.62 $67.85 $71.25 $74.81 monthly $9,67593 .$10,159.72 $10,667.71. $11,201.09 $11,76115 $12,34921 ^$12966.67 annual $116,111.12 $121,916.68 $128,012.51 $134,413.14 $141,133.79 $148,190.48 $155,600.01 30089 Police Lieutenant hourl $51.47 $54.04 $56.74 $59.58 $62.56 $65.69 $68.97 months $8,921.01 $9,367.06 $9,835.42 -$-1-0"-,-3-2-7--.1-9- $10,843.55 $-1-1-,-3-8'-5-.-7-2 11 955.01 --$--1-1,-9"5--5- - annual $107,052.14 $112,404.75 $118,024.99 $123,926.24 $130,122.55 $136,628.67 $143,460.11 Page 14 of 20 Adopted: May 6, 2020 Range Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Page 15 of 20 Adopted: May 6, 2020 Cashier hourly $13.00 1$13.26 1$13.53 1$13.80 $14.07 $14.35 $14.64 Youth Employment Participant hourly $13.00 13.26 13.53 13.80 14.07 14.35 $14.64 -PT-24Rec-r-ea Fjon"L-ead-erl hourly $13.26 EEi;;E- $13.53 $13.80 $14.07 $14.35 $14.64 $14.93 Nutrition Assistant hourly $13.26 $13.53 $13.80 $14.07 $14.35 $14.64 $14.93 Office Clerk I hourly $13.26 $13.53 $13.80 $14.07 $14.35 $14.64 $14.93 -15T-3-- hourly $13.53 $13.80 $14.07 $14.35 $14.64 $14.93 $15.23 -P7 f4 Recreation Leader 11 hourly $13.80 $14.07 $14.35 $14.64 $14.93 $15.23 $15.54 Office Clerk 11 hourly $13.80 $14.07 $14.35 $14.64 $14.93 $15.23 $15.54 PT5 Intern hourly $14.07 $14.35 $14.64 $14.93 $15.23 $15.54 $15.85 Police Cadet hourly $14.07 $14.35 $14.64 $14.93 $15.23 $15.54 $15.85 15T-6 Recreation'- - -Leader ' III hourly $14.35 $14.64 $14.93 $15.23 $15.54 $15.85 $1616 -P7 f7 Department 'Assistant hourly $14.64 $14.93 $15.23 $15.54 $15.85 $16.16 $16.49 Computer Assistant hourly $14.64 $14.93 $15.23 $15.54 $15.85 $16.16 $16.49 Maintenance Assistant hourly $14.64 $14.93 $15.23 $15.54 $15.85 $16.16 $16.49 -PT-8 -Recreation Leader IV hourly $14-9-3- $15.23 $15.54 $15.85 $16.16 $16.49 $16.82 -P7f9- Maintenance -Assistant 11 hourly" $15.23'- $15.54 $15.85 $16.16 $16.49 $16.82 $1715 -p7f, 6 kecreat-i-o-n -Leader V hourly $15.54 $15.85 1$16.16 1$16.49 1$16.82 1$17.15 $17.50 Assistant Boxing Coach hourly $15.54 1$15.85 1$16.16 1$16.49 1$16.82 1$17.15 $17.50 Fleet Assistant hourly $15.54 $15.85 $16.16 $16.49 $16.82 $17.15 $17.50 Building Aide hourly $15.54 $15.85 $16.16 $16.49 $16.82 $17.15 $17.50 PT1 1 Lifeguard hourly $15.85 $16.16 $16.49 $16.82 $17.15 $17.50 $17.85 PT1 2 Water Safety Instructor hourly $16.16 $16.49 $16.82 I $17.15 $17.50 I $17.85 $18.20 PT1 3 Fleet Assistant 11 hourly $16.49 $16.82 $17.15 $17.50 $17.85 $18.20 $18.57 Page 15 of 20 Adopted: May 6, 2020 r14 _ Swim Coach Police Specialist hourly 1$16.82 hourly $16.82 1$17.15 $17.15 1$17.50 $17.50 1$17.85 $17.85 1$18.20 $18.20 1$18.57 $18.57 $18.94 $18.94 -Computer Specialist Program Specialist I hourly $16.82 hourly- $16.82 $17.15 $17.15 $17.50 $17.50 $17.85 $17.85 $18.20 $18.20 $18.57 $18.57 $18.94 $18.94 Housing Specialist I hourly $16.82 $17.15 $17.50 $17.85 $18.20 $18.57 $18.94 PT1 5 hourly $17.15 $17.50 $17.85 $18.20 $18.57 $18.94 $19.32 PT1 6 Head Lifeguard Planning Technician hourly $17.50 hourly $17.50 $17.85 $17.85 1$18.20 $18.20 1$18.57 $18.57 1$18.94 $18.94 1$19.32 $19.32 $19.70 $19.70 15-T1_715ro-grarn Community Enhancement Technician Parking Enforcement Officer ----- �Specialist 1-1 ____m._.__.... hourly $17.50 hourly $17.50 hourly $17.85 $17.85 $17.85 $18.20 1$18.20 $18.20 $18.57 1$18.57 $18.57 $18.94 1$18.94 $18.94 $19.32 1$19.32 $19.32 $19.70 $19.70 $19.70 $20.10 _PT1 _8'4e-ad _4Human Housing Specialist 11 Rehabilitation Housing Specialist Boxing Coach -'--" - --------- Resources Generalist hourly $17.85 hourly $17.85 hourly $18.20 mmmm hourly $18.57 $18.20 $18.20 __$18.57 $18.57 $18.57 $18.94 $19.32 $18.94 $18.94 $19.32 $19.70 $19.32 $19.32 $19.70 $20.10 $19.70 $19.70 $20.10 $20.50 $20.10 $20.10 $20.50 $20.91 Finance -Generalist Housing Generalist hourly $.18.57 hourly $18.57 P$18.94 $18.94 c $18.94 $19.32 $19.32 $19.70 $19.70 $20.10 $20.10 $20.50 $20.50 $20.91 $20.91 Aquatic Manager hourly $.18.57 $18.94 $19.32 $19.70 $20.10 $20.50 $20.91 PT20 Domestic Violence Advocate hourly $18.94 $19.32 $19.70 $20.10 $20.50 $20.91 $21.33 PT21 hourly $19.32 $19.70 $20.10 $20.50 $20.91 $21.33 $21.75 PT22 hourly $19.70 $20.10 $20.50 $20.91 $21.33 $21.75 $22.19 PT23 hourly $20.10 $20.50 $20.91 $21.33 $21.75 $22.19 $22.63 PT24 hourly $20.50 $20.91 $21.33 $21.75 $22.19 $22.63 $23.09 PT25 Sign Language Interpreter hourly $20.91 $21.33 $21.75 $22.19 $22.63 $23.09 $23.55 PT26 hourly $21.33 $21.75 $22.19 $22.63 $23.09 $23.55 $24.02 PT27 hourly $21.75 $22.19 1$22.63 $23.09 1$23.55 $24.02 t$24.50� Page 16 of 20 Adopted: May 6, 2020 Page 17 of 20 Adopted: May 6, 2020 PT28 hourly $22.19 $22.63 $23.09 $23.55 $24.02 $24.50 $24.99 PT29 Civilian Dispatcher hourly $22.63 $23.09 $23.55 $24.02 $24.50 $24.99 $25.49 [P=T30-- Reserve Police Officer hourly $23.09 $23.55 $24.02 $24.50 $24.99 $25.49 $26.00 Page 17 of 20 Adopted: May 6, 2020 CITY OF BALDWIN PARK Pay Schedule CA Code of Regulations (CCR 570.5) Effective January 1, 2021 Range Number Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 PT1 Cashier hourly hourly $14.07 $14.07 1$14.35 1$14.35 $14.64 Youth Employment Participant $14.64 PT2 Recreation Leader I Nutrition Assistant hourly hourly M$14.07 $14.07 1$14.35 $14.35 1$14.64 $14.64 $14.93 $14.93 Office Clerk I hourly $14.07 $14.35 $14.64 $14.93 PT3 hourly $14.07 $14.35 $14.64 $14.93 $15.23 PT4 PT5 Recreation Leader II Office Clerk II Intern hourly hourly hourly $14.07 $14.07 $14.07 $14.35 $14.35 $14.35 $14.64 $14.64 $14.64 $14.93 $14.93 $14.93 $15.23 $15.23 $15.23 $15.54 $15.54 $15.54 $15.85 Police Cadet hourly $14.07 $14.35 $14.64 $14.93 $15.23 $15.54 $15.85 PT6 Recreation Leader III hourly $14.35 $14.64 $14.93 $15.23 $15.54 $15.85 $16.16 PT7 Department Assistant Computer Assistant hourly $14.64 hourly $14.64 $14.93 $14.93 $15.23 $15.23 1$15.54 $15.54 $15.85 $15.85 $16.16 $16.16 $16.49 $16.49 Maintenance Assistant hourly $14.64 $14.93 $15.23 $15.54 $15.85 $16.16 $16.49 PT8 Recreation Leader IV hourly $14.93 $15.23 $15.54 $15.85 $16.16 $16.49 $16.82 PT9 Maintenance Assistant II hourly $15.23 $15.54 $15.85 $16.16 $16.49 $16.82 $17.15 PT10 Recreation Leader V Assistant Boxing Coach hourly $15.54 hourly $15.54 $15.85 $15.85 $16.16 $16.16 $16.49 $16.49 $16.82 $16.82 $17.15 $17.15 $17.50 $17.50 Fleet Assistant hourly $15.54 $15.85 1$16.16 1$16.491$16.82 $17.15 $17.50 Page 18 of 20 Adopted: May 6, 2020 PT14 Building Aide hourly $16.82 hourly $15.54 $15.85 $16.16 $16.49 $16.82 $17.15 $17.50 PT11 Lifeguard 1$17.50 hourly $15.85 $16.16 $16.49 $16.82 $17.15 $17.50 hourly $16.82 $17.85 PT12 Water Safety Instructor $18.20 hourly $16.16 $16.49 $16.82 $17.15 $17.50 $17.85 $17.50 $18.20 PT13 Fleet Assistant-1 -1 $18.94 hourly $16.49 $16.82 $17.15 $17.50 $17.85 $18.20 $18.20 $18.57 PT14 Swim Coach hourly $16.82 $17.15 $17.50 $17.85 $18.20 $18.57 $18.94 Police Specialist hourly $16.82 1$17.15 1$17.50 1$17.85 1$18.20 1$18.57 $18.94 Computer Specialist hourly $16.82 $17.15 $17.50 $17.85 $18.20 $18.57 $18.94 Program Specialist 1 hourly $16.82 $17.15 $17.50 $17.85 $18.20 $18.57 $18.94 Housing Specialist I hourly $16.82 $17.15 $17.50 $17.85 $18.20 $18.57 $18.94 PT15 hourly $17.15 $17.50 $17.85 $18.20 $18.57 $18.94 $19.32 PT16 Head Lifeguard hourly $17.50 $17.85 $18.20 $18.57 $18.94 $19.32 $19.70 Planning Technician hourly $17.50 $17.85 $18.20 $18.57 $18.94 $19.32 $19.70 Community Enhancement Technician hourly $17.50 $17.85 $18.20 $18.57 $18.94 $19.32 $19.70 Parking Enforcement Officer hourly $17.50 $17.85 $18.20 1$18.57 $18.94 $19.32 $19.70 PT17 Program Specialist 11 hourly $17.85 $18.20 $18.57 $18.94 $19.32 $19.70 $20.10 Housing Specialist 11.... hourly $17.85 $18.20 $18.57 $18.94 $19.32 $19.70 $20.10 Rehabilitation Housing Specialist hourly $17.85 $18.20 $18.57 $18.94 $19.32 $19.70 $20.10 PT18 Head Boxing Coach hourly $18.20 $18.57 $18.94 $19.32 $19.70 $20.10 $20.50 PT19 Human Resources Generalist hourly $18.57 $18.94 $19.32 $19.70 $20.10 $20.50 $20.91 Finance Generalist hourly $18.57 $18.94 $19.32 $19.70 $20.10 $20.50 $20.91 Housing Generalist hourly $18.57 $18.94 $19.32 $19.70 $20.10 $20.50 $20.91 Aquatic Manager hourly $18.57 $18.94 $19.32 $19.70 $20.10 $20.50 $20.91 PT20 Domestic Violence Advocate hourly $18.94 $19.32 $19.70 $20.10 $20.50 $20.91 $21.33 PT21 hourly $19.32 $19.70 $20.10 $20.50 $20.91 $21.33 $21.75 PT22 hourly $19.70 $20.10 $20.50 $20.91 $21.33 $21.75 $22.19 PT23 hourly $20.10 $20.50 $20.91 $21.33 $21.75 $22.19 $22.63 Page 19 of 20 Adopted: May 6, 2020 PT24 hourly $20.50 $20.91 $21.33 $21.75 $22.19 $22.63 $23.09 PT25 ... Sign Language Interpreter hourly $20.91 $21.33 $21.75 $22.19 $22.63 $23.09 $23.55 PT26 hourly $21.33 $21.75 $22.19 $22.63 $23.09 $23.55 $24.02 PT27 hourly $21.75 $22.19 $22.63 $23.09 $23.55 $24.02 $24.50 PT28 hourly $22.19 $22.63 $23.09 $23.55 $24.02 $24.50 $24.99 PT29 PT30 Civilian Dispatcher Reserve Police Officer hourly $22.63 hourly $23.09 $23.09 $23.55 $23.55 $24.02 $24.02 $24.50 $24.50 $24.99 $24.99 $25.49 $25.49 $26.00 Page 20 of 20 Adopted: May 6, 2020 Baldwin Department BEING RESPONSIVE AND COMMITTED TO OUR COMMUNITY FOR A NEW MILLENNIUM AND BEYOND Baldwin Park Police Department RESPONSIBILITYoEXPAND COMMUNITY POLICING THROUGHOUT THE POLICE DEPARTMENT *IMMEDIATE AND LONG-TERM FISCAL FOR *IMPROVE OVERSIGHT, SPAN OF CONTROL, ACCOUNTABILITY, AND INCREASE EFFICIENCY Process Anal\ ,M 9INTERNAL REVIEW(organizational structure, tasks, collateral duties, employee interview) *EXTERNAL REVIEW(Stakeholder engagements and discussions) Current Baldwin Park Police Department Organizational Chart (staffing -74 sworn) 7,)lCaptsin captain Supp rkSerya'zs Servils aa�t�t� ~r~2�"•,,�;c,, t�c?•.,ct ..'.�.< ti ,<,«<,:.< ,.�.�;~•. ',�.�.�;~•:�.�.�" i ����'Y.��� �����".,:,.-....e.. t .,.v t 4. a a_. „ w t �«�\����"�����"�l�l�,., .,�\\\�����������"�;���� TraffarH.urgau \\ ,4� \ ~ Prtidta5 Or'a1 \ Ser rearm ti \ Dete'ttiue&ureau Patrtsl .t sr5uppart Stan'�ards .\ SCsvilians Sa \ \ ti � \\ t \ Sa r4sp Ce5 `� \ � Liautan.ant \ \ t '� Ser east ti t u��. Sp'e ial Seneral Investigation-, Invastigathons 1Day Wath 11NightWatch 1 CbnlMuni atians 2 Cff�er 2c ian Data•ttivas ISargeant Liauten.ant : Liautanant 5 Detectives Organizat*ionai . WHY? During • valuation process, described desiretheir leadership lacking a ,mentor. reduces2. New hierarchical structure directly involves senior officers, such . assist : �. 3. Command.o be appraised leadership and mentoring development. 4. New fiscal and auditing responsibilities responsibility accountability INNOVATIVE, PRO -ACTIVE, AND 1. Changing Demographics and Needs of Communities requires q ` ' Baldwin Police .o" Department a t 'n h r. command'. more e .we streamlined. Commanders2. WILL BE more Responsible for ensuring awarenesstheir subordinates are properly trained on social 3. ,r Structure Deal with Everyday rrs and Crime Trends, . ' . of Life, and reducing. department.their police approach4. Establish a team for community "All Hands on Deck Approach" 2. IN THE NEXT FIVE YEARS, USING • FIGURES, THE POLICE DEPARTMENT 161111 FA- 1101111] jq� I III Ilk 6A 1111111 ITEM NO. 13 STAFF REPORT HLPo� -`.yam. TO: Honorable Mayor and City Councilmembers B rHE FROM: Rose Tam, Finance Director SAWGABRIEL , . ,VALLEY`DATE: May 6, 2020 SUBJECT: The Comprehensive Annual Financial Report For Fiscal Year 2018-19 The purpose of this report is to present the City's Comprehensive Annual Financial Report (CAFR) and other reports attached herewith for fiscal year ended June 30, 2019. RECOMMENDATION It is recommended that the City Council receive and file the City of Baldwin Park's CAFR for fiscal year ended June 30, 2019 and all accompanying reports. FISCAL IMPACT There is no fiscal impact to receive and file these reports. The City's General Fund's fund balance increased by $1.3 million (CAFR page 75) and reserve balance increased by $924,476 from prior fiscal year (CAFR page 10 & 11). BACKGROUND Annually, the Finance Department prepares and publishes the City's CAFR following the completion of an independent and certified audit. The independent certified audit firm is Vasquez & Company LLP. The CAFR is an extensive report summarizing the financial activities of the City that occurred from July 1, 2018 through June 30, 2019. The CAFR is prepared in compliance with Governmental Accounting Standards Board (GASB) standards. Pursuant to GASB guidelines, the City's CAFR is divided into three sections: Introductory, Financial and Statistical. The Introductory section contains a Letter of Transmittal. This letter includes a brief overview of the City, economic outlook, operational controls, and major initiatives. It also includes the GFOA Certificate of Achievement for Excellence in Financial Reporting for the fiscal year ended June 30, 2018. The City has consistently received this award. The CAFR for the fiscal year ended June 30, 2019, was submitted to GFOA with the expectation of receiving this award again. The Financial section contains the independent auditor's report, Management's Discussion & Analysis (MD&A), and the basic financial statements. The Firm of Vasquez & Company has issued an unmodified ("clean") opinion on the financial statements for the fiscal year ended June 30, 2019. This means that their examination, testing and audit procedures allowed them to conclude that the financial statements present fairly, in all material respects, the financial position of the City. This is the best opinion that the City can receive from its auditors. The MD&A provides a narrative of how the financial report is presented and key highlights of some of the changes in financial position. The MD&A also provides tables showing comparative information from fiscal year ended June 30, 2018 to June 30, 2019. The final section of the CAFR is the Statistical Section. This section presents data useful in analyzing the City's financial and operational history for comparative purposes. Some of the statistics tracked include financial trends, revenue capacity and debt capacity which are useful for evaluating the City's financial stability. Article XIII -B of the California Constitution places limits on the amount of revenue that can be spent by the State and each local government entity. It is the responsibility of the City to calculate the annual appropriations limit. The City's auditors are required to review and approve the appropriations calculation as part of their audit to the City. The auditor found no exceptions to the City's calculation of the appropriations limit. The Independent Accountants' Report on Agreed -Upon Procedures Applies to Appropriations Limit Worksheet is included as Attachment 3. The Finance ALTERNATIVES None LEGAL REVIEW Not required ATTACHMENTS 1. Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ended June 30, 2019 (Posted on the City's Website under Finance. Report will be also available for viewing at the City Clerk's office when City Hall re -opens to the public) 2. Single Audit Report 3. Report on Agreed -Upon Procedures of the City's GANN Appropriation Limit Note: Fiscal Year Financial Highlights included in auditor's PowerPoint Presentation. City of Baldwin Park Comprehensive Annual Financial Report (CAFR) Item #13 on the Agenda — Attachment #1 1. The Comprehensive Annual Financial Report (CAFR) for Fiscal Year Ended June 30, 2019 can be located on the City's Website under Finance at www.baidwinpark.com . The Report will be also available for viewing at the City Clerk's office when City Hall re -opens to the public. y of BaldwinPark Single AuditRe**d %±7»Ended /?2± 30.20\$ \\ f**?\*\/2 ¥±*±2d±2\ ? \*2? �§/; � 9\� /tee > >�. / \/ c�� /».\ . . � . IL < « y a� r « 2� . . : \\R` IL ^ / :/ Y LP \ M m. \���/ , ConskM,IA -I<, City of Baldwin Park Single Audit Report Year Ended June 30, 2019 with Report of Independent Auditors City of Baldwin Park Table of Contents am REPORTS OF INDEPENDENT AUDITORS Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards Report on Compliance for Each Major Federal Program, on Internal Control over Compliance, and on the Schedule of Expenditures of Federal Awards Required by the Uniform Guidance 3 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS A NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS 7 SCHEDULE OF FINDINGS AND QUESTIONED COSTS 8 655 N Central :Aaarrur Surae 1550 Glendata, 4eA 91203 Ph. (713k 813.170 Fax a13) 87347F7 Los A�IgOeS sa sam nto Sara Mego Mairifla Report of Independent Auditors on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards The Honorable Mayor and Members of the City Council City of Baldwin Park Baldwin Park, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, business -type activities, each major fund, and the aggregate remaining fund information of the City of Baldwin Park (the City), as of and for the year ended June 30, 2019, and the related notes to the financial statements which collectively comprise the City's basic financial statements, and have issued our report thereon dated February 28, 2020. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that have not been identified. We did identify certain deficiencies in internal control as described in the accompanying Schedules of Findings and Questioned Costs as Findings FS 2019- 001 and FS 2019-002 that we consider to be material weaknesses. Im The City's responses to the internal control findings identified in our audit are described in the accompanying schedule of findings and questioned costs. The City's responses were not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the responses. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. Glendale, California February 28, 2020 655 N Cemtra+Avenue, Sule 1550 Glendaf#, CA 91203 **(213 � 873-17CV, OFNCEmOCATIOm Sao Dkvga Manfla Report of Independent Auditors omCompliance for Each Major Federal Program, omInternal Control over Compliance, and on the Schedule ofExpenditures of Federal Awards Required by the Uniform Guidance The Honorable Mayor and Members mfthe City Council City of Baldwin Park Baldwin Park' California Report on Compliance for Each Major Federal Program We have audited the City of Baldwin Park's (the City) oonlo|ianoo with the types of compliance requirements described in the [)MB Compliance Supplement that could have a direct and nnateho| effect oneach nfthe City's major fednro|pro0namnfortheynarondedJune30,2D18. The City's major federal programs are identified in the summary of auditors' results section of the accompanying schedule offindings and questioned costs. Management's Responsibility Management is responsible for compliance with the federal statuten, regu|aUnnn, and the terms and conditions of its federal awards applicable to its federal programs. Auditors' Responsibility Our responsibilityiohoexpress an opiniononcompliance for each ofthe City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable tofinancial audita contained in Government Auditing Sbendanzs, issued by the Comptroller General of the United States; and the audit requirements of 77be 2 U.S. Code ofFederal Regulations Part 208, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes exonnining, on e t*ni booio, evidence about the City's compliance with those requirements and performing such other procedures osvveconsidered necessary inthe circumstances. We believe that our audit provides oreasonable basis for our opinion oncompliance for each major federal program. However, our audit does not provide a legal determination of the City's compliance. ' � 'RS��[ � � Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2019. Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with the Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses or significant deficiencies may exist that have not been identified. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other purpose. M Report on Schedule of Expenditures of Federal Awards Required by the Uniform Guidance We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2019, and the related notes to the financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated February 28, 2020, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by the Uniform Guidance and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole. qo-,I!:)*� Z�Z,-=> Glendale, California March 30, 2020 except for the Schedule of Expenditures of Federal Awards, as to which the date is February 28, 2020 19 City of Baldwin Park Schedule of Expenditures of Federal Awards Year ended June 30, 2019 Pass -Through Passed CFDA Entity Identifying Through to Sub Federal Federal Grantor/Pass-Through Grantor/Program Title Number Number recipients Expenditures U.S. Department of Housing and Urban Development Direct Program `Section 8 Cluster: Section 8 Housing Choice Vouchers Public and Indian Housing Public Housing Capital Fund Community Development Block Grants/Entitlement Grants Home Investment Partnerships Program Total U.S. Department of Housing and Urban Development U.S. Department of Justice Direct Program `Equitable Sharing Program Total U.S. Department of Justice U.S. Department of Agriculture Direct Program Summer Food Service Program for Children Total U.S. Department of Agriculture U.S. Department of Transportation Pass -Through Program from State of California Office of Traffic Safety Minimum Penalties for Repeat Offenders for Driving while Intoxicated State and Community Highway Safety Total U.S. Department of Transportation Total Federal Expenditures Major program 14.871 $ $ 4,765,455 14.850 26,287 14.872 21,246 14.218 992,736 14.239 46,864 5,852,588 16.922 246,551 10.559 20.608 20.600 246,551 11,463 11,463 PT18007 18,679 18,679 PT19007 53,721 53,721 72,400 72,400 $ 72,400 $ 6,183,002 See Notes to Schedule of Expenditures of Federal Awards. 6 City of Baldwin Park Notes to Schedule of Expenditures of Federal Awards Year ended June 30, 2019 NOTE 1 BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards (SEFA) presents the activity of all federal financial assistance programs of the City of Baldwin Park, California (City). For purposes of this schedule, financial awards include federal awards received directly from a federal agency, as well as federal funds received indirectly by the City from a non-federal agency or other organization. Only the portions of program expenditures reimbursable with federal funds are reported in the accompanying schedules. Program expenditures in excess of the maximum reimbursement authorized, if any, or the portion of the program expenditures that were funded with other state, local or other non-federal funds are excluded from the accompanying schedule. The information in the SEFA is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the SEFA presents only a selected portion of the operation of the City, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the City. NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accompanying SEFA is presented using the modified -accrual basis of accounting for governmental funds and the accrual basis of accounting for proprietary funds, which is described in Note 1 of the notes to the City's basic financial statements, except that the lending of certain federal award monies and acquisition of capital assets are reported as expenditures of federal funds. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. The City has elected not to use the 10 -percent de minimis indirect cost rate allowed in the Uniform Guidance. NOTE 3 RELATIONSHIP TO FEDERAL FINANCIAL REPORTS Grant expenditure reports as of June 30, 2019, which have been submitted to grantor agencies, will, in some cases, differ from amounts disclosed herein. The reports prepared for grantor agencies are typically prepared at a later date and often reflect refined estimates of the year-end accruals. NOTE 4 RELATIONSHIP TO COMPREHENSIVE ANNUAL FINANCIAL REPORT Amounts reported in the accompanying SEFA agree, in all material respects, to amounts reported within the City's Comprehensive Annual Financial Report. N City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2019 Section I — Summary of Auditors' Results Financial Statements Type of auditors' report issued on whether the financial statements audited were prepared in accordance with GAAP: Internal control over financial reporting: • Material weakness(es) identified? Significant deficiency(ies) identified? Noncompliance material to financial statements noted? Federal Awards Internal control over major programs: • Material weakness(es) identified? • Significant deficiency(ies) identified? Type of auditors' report issued on compliance with respect to major federal programs: Unmodified Yes (FS 2019-001 and FS 2019-002) None reported 22 No None reported Unmodified Any audit findings disclosed that are required to be reported in accordance with Section 2 CFR 200.516(a)? None reported Identification of Maior Programs: CFDA Number Name of Federal Program 14.871 Section 8 Housing Choice Vouchers 16.922 Equitable Sharing Program Dollar threshold used to distinguish between Type A and Type B programs Auditee qualified as a low-risk auditee? 1.1 Yes City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2019 Section II — Financial Statement Findinqs Finding FS 2019-001 — Controls Over Timely Review and Capitalization of Capital Expenditures Condition: During our testing of capital assets additions and construction in progress (CIP), we noted that the City capitalized CIP of $3.6 million which represents construction projects paid and completed in the prior year. This amount was reported as capital expenditures in the governmental funds' financial statements for the year ended June 30, 2018. However, they were not included the capital assets register and the capital assets and CIP roll forward schedule in 2018. Cause Lack of appropriate review process and controls to ensure that all capitalizable assets are properly capitalized and that completed projects are reported and communicated on a timely basis. Effect Because of this omission, the City restated its beginning net position balance to reflect the capitalization of the assets in the governmental activities financial statements. Recommendation: We recommend that the City implement procedures to properly identify capitalizable expenditures. The City should review all capital expenditures as they are incurred and identify projects to be capitalized and classified as Construction in Progress. The City should also implement an appropriate system for evaluating, reporting, and communicating completed construction projects with appropriate personnel. Views of Responsible Officials and Planned Corrective Actions Due to the staff turnover and a new financial system implementation this was a one-time occurrence. The City has implemented procedures to record capital projects to be capitalized and classified as Construction in Progress. The City will continue to update the procedures and implement the system to ensure evaluating, reporting, and communicating completed construction projects timely. 9 City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2019 Finding FS 2019-002 — Processes and Controls Over Review of Contracts and Agreements That Have Financial Reporting Impact Condition: During our testing of City's loans receivable, we noted the City reported an additional $7.4 million in loans receivable account in the FY18-19 that should have been reported in the previous fiscal years. The City's financial reporting system did not capture this transaction because it did not involve actual cash transfers, but property transfers and payment arrangements for fees. Cause Lack of appropriate review process and controls to ensure that all contracts and agreements are reviewed to determine financial impact. Effect This resulted in the restatement of the notes receivable balance and net position balance of the City's government -wide financial statements for $7.4 million. Recommendation: We recommend that the City implement a process whereby all contracts and agreements approved by the City Council are reviewed on a timely basis to determine financial reporting impact. Also, the City should develop detailed written procedures documenting the procedures performed regularly by its personnel. Views of Responsible Officials and Planned Corrective Actions Due to the non-cash transaction, the staff in charge did not receive information regarding the transaction timely. The City has enhanced its communication and process by providing key staff with the City Council Agenda approved projects/agreements to ensure all transactions whether have immediate or future financial impact will be recorded timely. [u7 City of Baldwin Park Schedule of Findings and Questioned Costs Year ended June 30, 2019 Section III — Federal Awards Findinqs and Questioned Costs No findings were noted. 11 wwwmasquezcpaxorn Vasquez 8, Company LLP has 50 years of experience m per -forming audii, ac(,;ounfing & consuMng servrces for alhypes ofnanprofE� organrzatlons- for-profit coniparnes, governmenaar efitities aniJ pubficiy traded Vasquez is a mernt�erofthe RSM (is Nfiarice, RISNI US AMance prorfides, tts members with, access to resowces of RSM US LLP- RSM US Nlianoa mentber firms are acparats, , and ndeperident busicesses and iegal entities ffiat are resporisible for thefir own acts and cmissbns- and each are separate and mdependen', from RSN4 US LLP RSNI US t.LP is flee U,S, mernber N -m of RSM mtr-,�rnational, a globa� network of indepeaderrL auditi, taxand c',onsuitmg firins, Members of RSM LJS Affiance have access to RSM Internationar resoWces through RSxil US LLP but, are riot roember fffn,,s of RSM Interna0onat, Vjsi€ rsnws,covn/abm,,itr us for rnore infom'mt�on eegar6ng RSM US LIP and RSM Intemational, The (dSNiogo ilimed t,inde€ 4cens€ by RSM US LLP, f --',SM US Alhance products andse�-,Aces are propnetar y to RSM USL 655 Ni CentraE Avenue, Suite 1550 Genda�e. Cafilornia 91s.03-143 - Ph- (2 113) 873-1700 - Fax (i 13) 873-1777 City of Baldwin i'•• ofIndependent• Agreed-upon P'1 '•' ' ]' • i i •1 i •'' i• i` i • r EndedYear June 30, 2019 R�' M U S ';�ii an c e VasQuez MEN &Company LLP RSM .pr Mheci M b,cAc,mir .f:,.inn tn,..frr3 (nns,s'anf. City of Baldwin Park Report of Independent Accountants on Agreed-upon Procedures Applied to Appropriations Limit Worksheet No. 6 Year Ended June 30, 2019 City of Baldwin Park Appropriations Limit Worksheet No. 6 Table of Contents PAGE REPORT OF INDEPENDENT ACCOUNTANTS ON AGREED-UPON PROCEDURES Appropriations Limit Worksheet No. 6 3 Notes to Appropriations Limit Worksheet No. 6 4 Z M3, Vasa uez����*�=���� QfndaW, CA 91203 Z IM) 873-1700 rax R13� $73,1777 &Company LLP m "", �,,� WWWusa5que2CPaxnnn OFFICE LOCATIONS; Los Angeles Satrarnento San Dkjo Manaa Report of Independent on Agreed-upon Procedures Applied to Appropriations Limit Worksheet No. 6 Honorable Mayor and Members mfCity Council City of Baldwin Park We have performed the procedures enumerated below tothe accompanying Appropriations Limit Worksheet No. 0 of the City of Baldwin Park, California for the year ended June 30. 2019. These pnooedunaa, which were agreed to by the City of Baldwin Park. California and the League of California Cities (as presented in the League publication entitled Agreed-upon Procedures Applied to the Appropriations Limitation Prescribed by Article X70 B of the California Constitution) were performed solely to assist the City of Baldwin Pork. California in meeting the requirements of Section 1.5 of Article }(||| B of the California Constitution. The City of Baldwin Park's management is responsible for the Appropriations Limit Worksheet No. 0. The sufficiency of the procedures is solely the responsibility of those parties specified inthis report. ConaequanUy, we make no representations regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures performed and our findings were as follows: We obtained the completed Worksheet No. 0 for the year ended Juno 30. 2018 and compared the limit and annual adjustment factors included in that worksheet to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned worksheet to those that were selected byarecorded vote ofthe City Council. Finding: No exceptions were noted as a result of this procedure. 2. For the accompanying Appropriations Limit Worksheet No. 0, we added last year's limit to the total adjustments, and compared the resulting amount to this year's limit. Finding: No exceptions were noted as a result of this procedure. 3. We compared the current year information presented in the accompanying Aopnophadono Finding: No exceptions were noted as a result of this procedure. III 4. We compared the prior year appropriations limit presented in the accompanying Appropriations Limit Worksheet No. M to the prior year appropriations |innU adopted by the City Council for the prior year. Finding: No exceptions were noted as a result of this procedure. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to, and did not perform an audit, the objective of which would be the expression of an opinion on the accompanying Appropriations Limit Worksheet No. O. A000rding|y, we do not express such an opinion. Had we performed additional prooadunoa, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect tothe determination of the appropriation limit for the base year, as defined by Article XIII B of the California Constitution. This report iointended solely for the use of the City Council and management of the City of Baldwin Park. California and is not intended to be, and should not be, used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited. Glendale, California February 28, 2020 41 City of Baldwin Park Appropriations Limit Worksheet No. 6 For the year ended June 30, 2019 Appropriations limit for fiscal year ended June 30, 2018 Adjustments factors for the fiscal year ended June 30, 2019 Inflation Population Factor Factor (Note 3) (Note 4) 1.0367 1.0032 Adjustment for inflation and population Other adjustments Total adjustments Appropriations limit for fiscal year ended June 30, 2019 $ 75,229,058 Combined Factor 1.0400 0.0400 3,009,162 3,009,162 $ 78,238,220 Unaudited; see Report of Independent Accountants on Agreed -Upon Procedures applied to Appropriations Limit Worksheet No. 6 and Accompanying Notes. 3 City of Baldwin Park Notes to Appropriations Limit Worksheet No. 6 For the year ended June 30 2019 NOTE PURPOSE OF LIMITED PROCEDURES REVIEW Under Article )(U| B of the California Constitution (the Gann Spending Limitation Initiative), California governmental agencies are restricted as to the amount of annual appropriations from proceeds of taxes. Effective for years beginning on or after July 1' 1080' under Section 1.5 Of Article }(||| B' the annual oa|ou|aUUn of the appropriations limit is subject to an agreed-upon procedures review in connection with the annual audit. NOTE 2 METHOD OF CALCULATION Under GaoUon 10.5 of Article )<U| B. for fiscal years beginning on or after July 1, 1990. the appropriations limit is required to be calculated based on the limit for the fiaoo| year 1986-87. adjusted for the inflation and population factors discussed at Notes 3and 4below. NOTE INFLATION FACTORS A California governmental agency may adjust its appropriations limit by either the annual percentage change in the 4th quarter per capita personal income (which percentages are supplied by the State Department of Financa\, or the percentage change in the local aeaeoannant no|| from the preceding year due hothe change of local nonresidential construction. The factor adopted by the City of Baldwin Park for the fiscal year 2018-2019 represents the annual percentage change in the State's per capita personal income. NOTE POPULATION FACTORS A California governmental agency may adjust its appropriations limit by either the annual percentage change of the jurisdiction's own popu|aUon, or the annual percentage change in population in the County where the jurisdiction is located. The factor adopted by the City of Baldwin Park for fiscal year 2018-2019 represents the annual percentage change inpopulation for the City. NOTE 5 OTHER ADJUSTMENTS ACohornia government agency may be required to adjust its appropriations limit when certain events Ooour, such as the transfer of responsibility for municipal services to, or from, another government agency or phvoh* entity. The Qty of Baldwin Park had nosuch adjustments for the year ended June 3O'2O19. Unaudited; see Report of Independent Accountants VnAgreed-Upon Procedures applied to Appropriations Limit Worksheet No. 6and Accompanying NOb98. 4 an LIJ 34-1 www.vasquezcpa.com Vasquez & Cornpany LLP has 150 yews of experience in perfon-ring audit, accounting & consulting services for all types of nonprofit oc�ianizaltions, for -retrofit companies, governmental entities and PUbliCly traded companies Vasquez is a membeof the RSM US Alliance, iRSM US Miance provides its members wfh access to P--,'SOUrces of RSPO US LLP. RSM US Alliance mere car firms are separate and indepondent businesses and legal enfifles that are responsiWe foi their own acts and emissions, and each are separate and independemt from RSM US LLP, RSM US LLP is the U,S. men'iber firm of RSM Internationai, a global network of independent audit, tax, and C011SUIting firms Members of RSM US Alliance have access to RSN? internaJonal resources through RSM US LLP but are normember firryis of RSNA International. Visit rsmus,corn/aboUt US for more inforrnaHon regarding RSM US LILP and IRSIM international. The RSM Im logo is Used under license by RSM US LIP. RSM US Afliance products arid services are prc�q)rietary to RSM US LLP, 555 N CenInal AvenUE', Suite 1550 - Glendale, Calilorni.,a 91203-1437 - Flh. (213) 573-1700 -f=ax (213) 873-1777