HomeMy WebLinkAbout2019 043 CC RESO RESOLUTION NO. 2019-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN
PARK ADOPTING UPDATED RECORDS RETENTION SCHEDULES,
AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS AND
RESCINDING RESOLUTION 2014-035
WHEREAS, the maintenance of numerous records is expensive, slows document
retrieval, and is not necessary after a certain period of time for the effective and efficient
operation of the government of the City of Baldwin Park; and
WHEREAS, Section 34090 of the Government Code of the State of California
provides a procedure whereby any city record which has served its purpose and is no
longer required may be destroyed; and
WHEREAS,the State of California has adopted guidelines for retention period for
various government records; and
WHEREAS, the City of Baldwin Park previously passed Resolution 2014-035,
adoption records retention schedules for the city.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK
HEREBY RESOLVES AS FOLLOWS:
Section 1. The records of the City of Baldwin Park, as set forth in the records
retention schedule Exhibit A, attached hereto and incorporated herein by this reference,
are hereby authorized to be destroyed, as provided by Section 34090 et seq. of the
Government Code of the State of California and in accordance with the provision of said
schedule, upon the request of the department head and with the consent in writing of the
City Clerk, without further action by the City Council of the City of Baldwin Park.
Section 2 With the consent of the city clerk, city manager, and city attorney,
updates are hereby authorized to be made to the records retention schedule without
further action by the City Council of the City of Baldwin Park.
Section 3. The term "records" as used herein shall include documents,
instructions, books, microforms, electronic files, magnetic tape, optical media, or papers;
as defined by the State of California Public Records Act.
Section 4. Resolution 2014-035 is hereby rescinded.
Section 5. The City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 4th day of September, 2019.
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i� • ANO
AYOR
ATTEST:
STATE OF CALIFORNIA •
COUNTY OF LOS ANGELES SS:
CITY OF BALDWIN PARK
I, JEAN M.AYALA, City Clerk of the City of Baldwin Park do hereby certify that the foregoing
Resolution No. 2019-043 was duly adopted by the City Council of the City of Baldwin Park
at a regular meeting thereof held on September 4, 2019 and that the same was adopted
by the following vote to wit:
AYES: COUNCIL MEMBERS: Avila' Garcia; Hernandez; Lozano, Pacheco
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
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JEAN IA YA A
CITY ' RK