HomeMy WebLinkAbout2018 08 15 CC MIN MINUTES
BALDWIN PARK CITY COUNCIL REGULAR MEETING
AUGUST 15, 2018, 7:00 P.M.
COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706
These minutes are presented in Agenda order. Various announcements or discussions
may have occurred before or after the title under which they are presented.
CALL TO ORDER
The meeting was called to order by Mayor Lozano at 7:07 p.m.
INVOCATION
The invocation was provided by Pastor Jackson.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Lozano.
ROLL CALL
MEMBERS PRESENT:
Council Member Cruz Baca
Council Member Susan Rubio
Mayor Pro Tem Ricardo Pacheco
Mayor Manuel Lozano
MEMBERS ABSENT:
Council Member Monica Garcia
REPORT ON CLOSED SESSION
Mayor Lozano announced no reportable action was taken during the close session
meeting.
Council Member Monica Garcia arrived to the City Council meeting at 7:12 p.m.
ANNOUNCEMENTS
Mayor Pro Tem Pacheco briefly commented on the upcoming election and
congratulated all of the candidates, particularly City Treasurer Maria Contreras on her
re-election by default, due to the lack of opposing candidates running for the position of
City Treasurer.
City Treasurer Contreras thanked the City Council for their continued support.
Council Member Rubio thanked the Parks and Recreation Department for their hard
work during the successful Street Market event. Additionally, Council Member Rubio
thanked the Baldwin Park Police Department and all their staff for coordinating the
annual National Night Out.
Council Member Baca thanked Assembly Member Blanca Rubio for presenting the flag
to the Women's Club.
City Treasurer Contreras requested the meeting be adjourned in memory of former
Planning Commissioner Raul Reyes; Mayor Lozano requested the City mail a letter of
condolence to the Reyes family. In addition, Council Member Baca requested the
meeting also be adjourned in memory of Carolyn Davis.
PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS
• Metro Next Gen Bus Study
Conan Chung provided a power point presentation pertaining to a study conducted by
Metro to better understand the needs of Southern California residents in relation to
public transportation, concentrating mainly on bus routes. Mr. Chung encouraged
patrons to partake in the survey as Metro planned to implement a new bus route in 2019
with the assistance of public input.
Council Member Baca inquired whether Metro planned to include WIFI on their bus and
made mention of the difficulties seniors will face with the evolution of new technologies
used by Metro. Council Member Garcia thanked Mr. Cheng for the presentation;
inquired about the methods Metro would use to assess routes; and inquired if Metro
planned to issue a report of the study.
Mr. Chung further explained the approach Metro planned to utilize to analyze the data;
stated that Mero was considering apps to facilitate transportation in real time and
informed the Council of the six month public hearing process where all concerns would
be considered.
PUBLIC COMMUNICATIONS
Mayor Lozano opened Public Communications at 7:28 p.m. and noted that each
speaker is permitted a total of three (3) minutes to speak.
Alfonso Contreras expressed concerns regarding the Roberts Rules of Order and
parliamentary procedures during the July 18 City Council meeting.
Mr. Luna questioned the revenue received from cannabis; commented on the pension
plan and the Brown Act requirements and requested the City implemented a monorail
system.
Mr. Rios spoke on voter participation in the upcoming election; the decisions affecting
the City of Baldwin Park directly; and mentioned the outages conducted by Edison.
Several of residents on Molina Street expressed concerns regarding a neighbor on their
block and requested assistance from the City.
Regular Meeting of 8/15/18 Page 2 of 11
Gilbert Padilla spoke on concerns regarding agenda No. 4 and the inconveniences
caused by scheduled outages from Edison or Siemens Inc. that are not well advertised
and surpass the time allotted to conduct the outages.
City Clerk Avila commented on the notices mailed to the residents affected by the
outages.
Christina Larios, Library Manager, provided updates of the upcoming events at the
Baldwin Park Library; announced that tap cards were available for sale at the library;
and thanked everyone for their support
Greg Tuttle requested the amount of revenue received from cannabis and commented
on the City's budget. Mr. Tuttle spoke in opposition to a towing company and expressed
his desire for the City Council to select a towing company that would benefit the City.
Mr. Tuttle further made mention of the bonds to be considered on the agenda.
Seeing no others wishing to speak, Public Communications closed at 7:54 p.m.
CONSENT CALENDAR
The City Council pulled Item Nos. 4,8,9,10,12 and 13 from Consent Calendar for further
discussion.
1. WARRANTS AND DEMANDS
Staff recommends City Council ratify the attached Warrants and Demands
Register.
A motion was made by Mayor Lozano, seconded by Mayor Pro Tern
Pacheco, and carried (5 — 0) to ratify the Warrants and Demands Register.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
2. TREASURER'S REPORT—June 2018
Staff recommends that Council receive and file the Treasurer's Report.
A motion was made by Mayor Lozano, seconded by Mayor Pro Tern
Pacheco, and carried (5 — 0) to receive and file the Treasurer's Report.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None.
3. REJECTION OF CLAIMS
Staff recommends that Council reject the following claim(s) and direct staff to
send appropriate notice of rejection to claimant(s):
Regular Meeting of 8/15/18 Page 3 of 11
Aguero, Rudy Gerald Claimant alleges the parking lot
located at Morgan Park is a dangerous
condition of public property.
Angel, Denise Claimant alleges 4725 Maine Avenue
is a dangerous condition of public
property
Gonzalez, Luis Claimant alleges the police department
illegally towed and impounded his
vehicle
Wright Construction Claimant alleges that the City and the
claimant entered into contract for
improvements to the City's storm drain
system. The claimant states that the
City failed to make any further
payments on outstanding contract
balance which the claimant states it is
owned.
A motion was made by Mayor Lozano, seconded by Mayor Pro Tern
Pacheco and carried (5 — 0) to reject the claims and direct staff to send
appropriate notice of rejection to claimants.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
4. Negotiate and Award of Contract for Traffic Signal and Street Lighting
Maintenance
Staff recommends that Council:
1. Authorize the Public Works Director to negotiate fees for a maintenance
services contract with Siemens Industry, Inc. in an amount not-to-exceed
$100,000; and,
2. If no agreement is reached within a reasonable time frame, authorize the
Public Works Director to terminate the negotiation with Siemens Industry,
Inc. and engage a second qualified proposer for a maintenance contract
under the same terms and conditions, and
3. Upon conclusion of a successful negotiations, authorize the Mayor and
City Clerk to execute a contract with the contractor with the most
favorable fees to the City for traffic signal and street lighting systems
maintenance; and,
4. Authorize the Director of Finance to make necessary budget adjustments
to allow payments as approved for FY 2018-2019.
Council Member Baca inquired whether the contractor would subsidize the cost if
they failed to complete the work. Public Works Director Sam Gutierrez clarified
Regular Meeting of 8/15/18 Page 4 of 11
that staff was requesting Council's authorization to enable staff to negotiate
favorable terms.
A motion was made by Council Member Baca, seconded by Mayor Pro Tem
Pacheco, and carried (5 — 0) to:
1. Authorize the Public Works Director to negotiate fees for a maintenance
services contract with Siemens Industry, Inc. in an amount not-to-exceed
$100,000; and,
2. If no agreement is reached within a reasonable time frame, authorize the
Public Works Director to terminate the negotiation with Siemens Industry,
Inc. and engage a second qualified proposer for a maintenance contract
under the same terms and conditions, and
3. Upon conclusion of a successful negotiations, authorize the Mayor and
City Clerk to execute a contract with the contractor with the most favorable
fees to the City for traffic signal and street lighting systems maintenance;
and,
4. Authorize the Director of Finance to make necessary budget adjustments
to allow payments as approved for FY 2018-2019.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
5. Adoption of Resolution No. 2018-284 Setting the Appropriations Limit for
Fiscal Year 2018-19
Staff recommends that Council Adopt Resolution No. 2018-284 setting the
Appropriations Limit for Fiscal Year 2018-19 at $78,238,220.
A motion was made by Mayor Lozano, seconded by Mayor Pro Tem
Pacheco, and carried (5 — 0) to adopt Resolution No. 2018-284 setting the
Appropriation Limit for Fiscal Year 2018-19 at $78,238,220.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
6. Approve Final Parcel Map No. 1434— For Single Family Residence
Staff recommends that the City Council accept the Final Parcel Map No. 1434
and authorize the City Clerk and staff to sign the Final Map.
A motion was made by Mayor Lozano, seconded by Mayor Pro Tem
Pacheco, and carried (5 — 0) to accept the Final Parcel Map No. 1434 and
authorize the City Clerk and staff to sign the Final Map.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
Regular Meeting of 8/15/18 Page 5 of 11
ABSENT: None
ABSTAIN: None
7. Approve Final Parcel Map No. 1435 — For Commercial Purposes
Staff recommends that City Council accept the Final Parcel Map No. 1435 and
authorize the City Clerk and staff to sign the Final Map.
A motion was made by Mayor Lozano, seconded by Mayor Pro Tem
Pacheco, and carried (5 — 0) to accept the Final Parcel Map No. 1435 and
authorize the City Clerk and staff to sign the Final Map.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
8. Authorization to Initiate Measure M Project Bonding for Rail Safety
Improvements (Quiet Zone Ready) at the Pacific Avenue, McDevitt Street,
Merced Avenue and Foster Avenue Rail Crossings
It is recommended that the City Council authorize Staff to initiate project bonding
for the Rail Crossings Safety Improvements Project and to engage the bond
financing team that is currently assisting with the City's Pension Obligation Bonds
to provide similar services for the issuance of the bonds for this project.
Council Member Baca referenced seven crossings, one of which was ADA
compliant and inquired whether all crossings would eventually become quiet
zones. Public Works Director Sam Gutierrez explained that all the improvements
qualified for quiet zones; however, could not approve all projects at once.
A motion was made by Council Member Baca, seconded by Council
Member Rubio, and carried (5 — 0) to authorize Staff to initiate project
bonding for the Rail Crossings Safety Improvements Project and to
engage the bond financing team that is currently assisting with the City's
Pension Obligation Bonds to provide similar services for the issuance of
the bonds for this project
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
9. Accept Plans and Specifications and Authorize Publishing of a Notice
Inviting Bids for CIP No. 19-121 City Project No. 2018-0266 Brooks Drive
and Spring Street Reconstruction
It is recommended that the City Council approve the plans and specifications for
Brooks Drive and Spring Street Reconstruction Improvements and authorize staff
to advertise a Notice Inviting Bids.
Council Member Baca requested further clarification on the projects for Brooks
and Spring Street. Public Works Director Sam Gutierrez stated that the roots of
the pine trees had lifted streets and curb and gutters; therefore, the project in
Regular Meeting of 8/15/18 Page 6 of 11
question would be a partial reconstruction to restore the street and were
considering placing these projects on the CIP list to enable updates on an annual
basis.
A motion was made by Council Member Baca, seconded by Mayor Pro Tern
Pacheco, and carried (5 — 0) to approve the plans and specifications for Brooks
Drive and Spring Street Reconstruction Improvements and authorize staff to
advertise a Notice Inviting Bids.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
10. Accept Plans and Specifications, and Authorize Publishing of a Notice
Inviting Bids for CIP 19-027, City Project No. 2018-0265, Frazier Street
Pedestrian and Bicycle Improvements Project
It is recommended that the City Council approve the plans and specifications for
the Frazier Street Pedestrian and Bicycle Safety Improvements Projects (City
Project No. 2018-0265) and authorize staff to advertise a Notice of Inviting Bids.
Council Member Baca inquired whether this item had been presented to Council
in the past for consideration. Public Works Director Sam Gutierrez explained that
this project mirrored previous projects to improve safety, but was a separate item
that would add bike lanes to schools.
Council Member Rubio requested an estimated completion date for Maine Street.
Sam Gutierrez confirmed the official completion date was scheduled during the
first two weeks of October; however, since they were ahead of schedule, he
projected a completion date of September 16.
A motion was made by Council Member Baca, seconded by Council
Member Rubio and carried (5 — 0) to approve the plans and specifications
for the Frazier Street Pedestrian and Bicycle Safety Improvements
Projects (City Project No. 2018-0265) and authorize staff to advertise a
Notice of Inviting Bids.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
11. Approval of Annual Statement of Investments Policy for Fiscal Year 2018-
19
That the City Council receive and file the attached Statement of Investment
Policy for Fiscal Year 2018-19
A motion was made by Mayor Lozano, seconded by Mayor Pro Tem
Pacheco, and carried (5 — 0) to receive and file the attached Statement of
Investment Policy for Fiscal Year 2018-19
Regular Meeting of 8/15/18 Page 7 of 11
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
12. Authorization to Adopt Resolution No. 2018-285, entitled, "A Resolution of
the City Council of City of Baldwin Park Affirming SGVCOG Guiding
Principles on Homeless Programs"
Staff recommends that Council:
1. Adopt Resolution No. 2018-285 entitled, "A Resolution of the City Council
of the City of Baldwin Park Affirming SGVCOG Guiding Principles on
Homeless Programs."
Council Member Rubio stated that a lot of work had been placed on this initiative
and requested Council Member Baca share a few accomplishments and provide
updates from the Ad Hoc Committee. Council Member Baca thanked Chief
Executive Officer Shannon Yauchzee for attending the summit to obtain
information on safety and provide resources to staff in an effort to reduce risk
when interacting with transients; expressed the importance of collaborating with
neighboring cities and announced the city requested funding from Supervisor
Solis to assist with costs relating homelessness initiative.
A motion was made by Council Member Rubio, seconded by Council Member
Baca, and carried (5 — 0) to adopt Resolution No. 2018-285 entitled, "A
Resolution of the City Council of the City of Baldwin Park Affirming SGVCOG
Guiding Principles on Homeless Programs."
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
13. Pension Obligation Bonds
Staff recommends that Council:
1. Approve the resolution approving the form of a Trust Agreement and
issuance of the bonds in an amount not to exceed $55 million, and
authorizing staff and the City Attorney to submit the necessary documents
to the Los Angeles County Superior Court to start the judicial validation
process.
2. Accept the proposal for underwriting services for the Pension Obligation
Bonds from Ramirez & Co., Inc.
Per Council Member Baca's request, Finance Director Rose Tam presented the
item, highlighting the low interest rate on the bond and projecting $22 million
dollars in savings. Council Member Baca asked about the span of the bond. Ms.
Tam stated that the repayment of the bond was approximately twenty-six (26)
years and explained that one of the bonds had been repaid.
Regular Meeting of 8/15/18 Page 8 of 11
Susan Harold explained that once the bond was issued, the amount would be
paid in one lump sum to PERS to reduce the risk of unfunded liability, thus
eliminating the need for an oversight committee. Further discussion was held
amongst staff and City Council clarifying that the account would be current as
soon as the bond was issued and a separate account could be open for any
savings incurred through the life of the bond and spoke on other pending
accounts. Council Monica Garcia noted that other cities have been faced with
this same predicament and have opted to approve a bond.
A motion was made by Council Member Baca, seconded by Council Member
Garcia, and carried (5 — 0) to:
1. Approve the resolution approving the form of a Trust Agreement and
issuance of the bonds in an amount not to exceed $55 million, and
authorizing staff and the City Attorney to submit the necessary documents
to the Los Angeles County Superior Court to start the judicial validation
process.
2. Accept the proposal for underwriting services for the Pension
Obligation Bonds from Ramirez & Co., Inc.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY
DEVELOPMENT COMMISSION
CONSENT CALENDAR
All items listed are considered to be routine business by the City Council and will be
approved with one motion. There will be no separate discussion of these items unless a
City Councilmember so requests, in which case, the item will be removed from the
general order of business and considered in its normal sequence on the agenda.
SA-1 Successor Agency to the Dissolved Community Development
Commission of the City Of Baldwin Park Warrants and Demands
Staff recommends that Council ratify the attached Warrants and Demands
Register.
A motion was made by Mayor Lozano, seconded by Council Member
Garcia and carried (5 - 0) to ratify the attached Warrants and Demands
Register
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
REPORTS OF OFFICERS
Regular Meeting of 8/15/18 Page 9 of 11
14. Approval and Direction to Proceed with a Professional Services Agreement
for Transit Services
Staff recommends that Council provide direction:
1. Approve a 2-year contract extension to Southland Transit Inc. (STI) at the
current rate; and,
2. Authorize the Mayor to execute a Second Amendment to the existing
Agreement for a 2-year extension with STI.
Council Member Garcia requested STI provide reports and address the
community's needs. Additionally, Mayor Pro Tern Pacheco requested STI
address resident concerns as soon as possible and engage the
community. Furthermore, Council Member Baca also requested
Southland Transit visit the seniors and consider their input.
Jason Snow, President of Southland Transit informed the City Council
they planned to engage the community via a summit and community
meetings.
A motion was made by Council Member Baca, seconded by Mayor Pro
Tern Pacheco, and carried (5 — 0) to:
1. Approve a 2-year contract extension to Southland Transit Inc. (STI) at the
current rate; and,
2. Authorize the Mayor to execute a Second Amendment to the existing
Agreement for a 2-year extension with STI.
AYES: Baca, Garcia, Lozano, Pacheco, Rubio
NOES: None
ABSENT: None
ABSTAIN: None
15. Direction and Approval of an Official Police Tow Service Franchise
Staff recommends that the City Council direct Staff to proceed with one of the
following options for the Official Police Tow Service Franchise:
Option 1: Accept the proposal from Royal Coaches Autobody and Towing
and authorize the Mayor to execute a Franchise Agreement for Official Police
Tow Service. Royal Coaches Autobody and Towing.
Option 2: Accept the proposal from Hadley Tow and authorize the Mayor to
execute a Franchise Agreement for Official Police Tow Service.
Option 3: Accept the proposals from Royal Coaches Autobody and Towing
and Hadley Tow and authorize the Mayor to execute a Franchise Agreement
with both firms.
A motion was made by Mayor Lozano, seconded by Council Member
Garcia to accept the proposal from Royal Coaches Autobody and Towing
and authorize the Mayor to execute a Franchise Agreement for Official
Regular Meeting of 8/15/18 Page 10 of 11
Police Tow Service. Royal Coaches Autobody and Towing for a 10 year
term.
A substitute motion was made by Council Member Baca, seconded by
Council Member Rubio, and carried (3-2) to approve option three (3) of
staff's recommendation and accept the proposals from Royal Coaches
Autobody and Towing and Hadley Tow and authorize the Mayor to
execute a Franchise Agreement with both firms for a four (4) year term on
a rotating basis.
AYES: Baca, Pacheco, Rubio
NOES: Garcia, Lozano
ABSENT: None
ABSTAIN: None
CITY COUNCIL / CITY CLERK/ CITY TREASURER / STAFF REQUESTS &
COMMUNICATIONS
Request by Council Member Rubio for discussion and consideration:
• Pride Platoon Program - Provide Direction to the Police Chief and Staff
Regarding the Next Class and Next Year's Schedule.
Council Member Rubio requested clarification of the class scheduling.
Captain Bartolotti explained there was a staffing issue and the department has had
difficulty coordinating this event and had one class scheduled thus far.
Council Member Rubio requested the department research whether they could consider
holding the program twice a year. Council Member Baca recommended including a fall
class in an effort to keep young kids occupied and thanked the Police Department for
their services.
ADJOURNMENT
There being no other business to discuss, and all other matters having been addressed,
a motion was made by Mayor Lozano, seconded by Council Member Rubio, to adjourn
the meeting at 8:31 p.m.
M o
4011T:
/ Manuel Lozano, Mayor
1/, kl A Ai
A ejandr- Avila, Ci y Clerk
APPROVED:
Regular Meeting of 8/15/18 Page 11 of 11