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HomeMy WebLinkAbout2018 08 15 CC MIN MINUTES BALDWIN PARK CITY COUNCIL REGULAR MEETING AUGUST 15, 2018, 7:00 P.M. COUNCIL CHAMBER - 14403 E. Pacific Avenue, Baldwin Park, 91706 These minutes are presented in Agenda order. Various announcements or discussions may have occurred before or after the title under which they are presented. CALL TO ORDER The meeting was called to order by Mayor Lozano at 7:07 p.m. INVOCATION The invocation was provided by Pastor Jackson. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Mayor Lozano. ROLL CALL MEMBERS PRESENT: Council Member Cruz Baca Council Member Susan Rubio Mayor Pro Tem Ricardo Pacheco Mayor Manuel Lozano MEMBERS ABSENT: Council Member Monica Garcia REPORT ON CLOSED SESSION Mayor Lozano announced no reportable action was taken during the close session meeting. Council Member Monica Garcia arrived to the City Council meeting at 7:12 p.m. ANNOUNCEMENTS Mayor Pro Tem Pacheco briefly commented on the upcoming election and congratulated all of the candidates, particularly City Treasurer Maria Contreras on her re-election by default, due to the lack of opposing candidates running for the position of City Treasurer. City Treasurer Contreras thanked the City Council for their continued support. Council Member Rubio thanked the Parks and Recreation Department for their hard work during the successful Street Market event. Additionally, Council Member Rubio thanked the Baldwin Park Police Department and all their staff for coordinating the annual National Night Out. Council Member Baca thanked Assembly Member Blanca Rubio for presenting the flag to the Women's Club. City Treasurer Contreras requested the meeting be adjourned in memory of former Planning Commissioner Raul Reyes; Mayor Lozano requested the City mail a letter of condolence to the Reyes family. In addition, Council Member Baca requested the meeting also be adjourned in memory of Carolyn Davis. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Metro Next Gen Bus Study Conan Chung provided a power point presentation pertaining to a study conducted by Metro to better understand the needs of Southern California residents in relation to public transportation, concentrating mainly on bus routes. Mr. Chung encouraged patrons to partake in the survey as Metro planned to implement a new bus route in 2019 with the assistance of public input. Council Member Baca inquired whether Metro planned to include WIFI on their bus and made mention of the difficulties seniors will face with the evolution of new technologies used by Metro. Council Member Garcia thanked Mr. Cheng for the presentation; inquired about the methods Metro would use to assess routes; and inquired if Metro planned to issue a report of the study. Mr. Chung further explained the approach Metro planned to utilize to analyze the data; stated that Mero was considering apps to facilitate transportation in real time and informed the Council of the six month public hearing process where all concerns would be considered. PUBLIC COMMUNICATIONS Mayor Lozano opened Public Communications at 7:28 p.m. and noted that each speaker is permitted a total of three (3) minutes to speak. Alfonso Contreras expressed concerns regarding the Roberts Rules of Order and parliamentary procedures during the July 18 City Council meeting. Mr. Luna questioned the revenue received from cannabis; commented on the pension plan and the Brown Act requirements and requested the City implemented a monorail system. Mr. Rios spoke on voter participation in the upcoming election; the decisions affecting the City of Baldwin Park directly; and mentioned the outages conducted by Edison. Several of residents on Molina Street expressed concerns regarding a neighbor on their block and requested assistance from the City. Regular Meeting of 8/15/18 Page 2 of 11 Gilbert Padilla spoke on concerns regarding agenda No. 4 and the inconveniences caused by scheduled outages from Edison or Siemens Inc. that are not well advertised and surpass the time allotted to conduct the outages. City Clerk Avila commented on the notices mailed to the residents affected by the outages. Christina Larios, Library Manager, provided updates of the upcoming events at the Baldwin Park Library; announced that tap cards were available for sale at the library; and thanked everyone for their support Greg Tuttle requested the amount of revenue received from cannabis and commented on the City's budget. Mr. Tuttle spoke in opposition to a towing company and expressed his desire for the City Council to select a towing company that would benefit the City. Mr. Tuttle further made mention of the bonds to be considered on the agenda. Seeing no others wishing to speak, Public Communications closed at 7:54 p.m. CONSENT CALENDAR The City Council pulled Item Nos. 4,8,9,10,12 and 13 from Consent Calendar for further discussion. 1. WARRANTS AND DEMANDS Staff recommends City Council ratify the attached Warrants and Demands Register. A motion was made by Mayor Lozano, seconded by Mayor Pro Tern Pacheco, and carried (5 — 0) to ratify the Warrants and Demands Register. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 2. TREASURER'S REPORT—June 2018 Staff recommends that Council receive and file the Treasurer's Report. A motion was made by Mayor Lozano, seconded by Mayor Pro Tern Pacheco, and carried (5 — 0) to receive and file the Treasurer's Report. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None. 3. REJECTION OF CLAIMS Staff recommends that Council reject the following claim(s) and direct staff to send appropriate notice of rejection to claimant(s): Regular Meeting of 8/15/18 Page 3 of 11 Aguero, Rudy Gerald Claimant alleges the parking lot located at Morgan Park is a dangerous condition of public property. Angel, Denise Claimant alleges 4725 Maine Avenue is a dangerous condition of public property Gonzalez, Luis Claimant alleges the police department illegally towed and impounded his vehicle Wright Construction Claimant alleges that the City and the claimant entered into contract for improvements to the City's storm drain system. The claimant states that the City failed to make any further payments on outstanding contract balance which the claimant states it is owned. A motion was made by Mayor Lozano, seconded by Mayor Pro Tern Pacheco and carried (5 — 0) to reject the claims and direct staff to send appropriate notice of rejection to claimants. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 4. Negotiate and Award of Contract for Traffic Signal and Street Lighting Maintenance Staff recommends that Council: 1. Authorize the Public Works Director to negotiate fees for a maintenance services contract with Siemens Industry, Inc. in an amount not-to-exceed $100,000; and, 2. If no agreement is reached within a reasonable time frame, authorize the Public Works Director to terminate the negotiation with Siemens Industry, Inc. and engage a second qualified proposer for a maintenance contract under the same terms and conditions, and 3. Upon conclusion of a successful negotiations, authorize the Mayor and City Clerk to execute a contract with the contractor with the most favorable fees to the City for traffic signal and street lighting systems maintenance; and, 4. Authorize the Director of Finance to make necessary budget adjustments to allow payments as approved for FY 2018-2019. Council Member Baca inquired whether the contractor would subsidize the cost if they failed to complete the work. Public Works Director Sam Gutierrez clarified Regular Meeting of 8/15/18 Page 4 of 11 that staff was requesting Council's authorization to enable staff to negotiate favorable terms. A motion was made by Council Member Baca, seconded by Mayor Pro Tem Pacheco, and carried (5 — 0) to: 1. Authorize the Public Works Director to negotiate fees for a maintenance services contract with Siemens Industry, Inc. in an amount not-to-exceed $100,000; and, 2. If no agreement is reached within a reasonable time frame, authorize the Public Works Director to terminate the negotiation with Siemens Industry, Inc. and engage a second qualified proposer for a maintenance contract under the same terms and conditions, and 3. Upon conclusion of a successful negotiations, authorize the Mayor and City Clerk to execute a contract with the contractor with the most favorable fees to the City for traffic signal and street lighting systems maintenance; and, 4. Authorize the Director of Finance to make necessary budget adjustments to allow payments as approved for FY 2018-2019. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 5. Adoption of Resolution No. 2018-284 Setting the Appropriations Limit for Fiscal Year 2018-19 Staff recommends that Council Adopt Resolution No. 2018-284 setting the Appropriations Limit for Fiscal Year 2018-19 at $78,238,220. A motion was made by Mayor Lozano, seconded by Mayor Pro Tem Pacheco, and carried (5 — 0) to adopt Resolution No. 2018-284 setting the Appropriation Limit for Fiscal Year 2018-19 at $78,238,220. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 6. Approve Final Parcel Map No. 1434— For Single Family Residence Staff recommends that the City Council accept the Final Parcel Map No. 1434 and authorize the City Clerk and staff to sign the Final Map. A motion was made by Mayor Lozano, seconded by Mayor Pro Tem Pacheco, and carried (5 — 0) to accept the Final Parcel Map No. 1434 and authorize the City Clerk and staff to sign the Final Map. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None Regular Meeting of 8/15/18 Page 5 of 11 ABSENT: None ABSTAIN: None 7. Approve Final Parcel Map No. 1435 — For Commercial Purposes Staff recommends that City Council accept the Final Parcel Map No. 1435 and authorize the City Clerk and staff to sign the Final Map. A motion was made by Mayor Lozano, seconded by Mayor Pro Tem Pacheco, and carried (5 — 0) to accept the Final Parcel Map No. 1435 and authorize the City Clerk and staff to sign the Final Map. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 8. Authorization to Initiate Measure M Project Bonding for Rail Safety Improvements (Quiet Zone Ready) at the Pacific Avenue, McDevitt Street, Merced Avenue and Foster Avenue Rail Crossings It is recommended that the City Council authorize Staff to initiate project bonding for the Rail Crossings Safety Improvements Project and to engage the bond financing team that is currently assisting with the City's Pension Obligation Bonds to provide similar services for the issuance of the bonds for this project. Council Member Baca referenced seven crossings, one of which was ADA compliant and inquired whether all crossings would eventually become quiet zones. Public Works Director Sam Gutierrez explained that all the improvements qualified for quiet zones; however, could not approve all projects at once. A motion was made by Council Member Baca, seconded by Council Member Rubio, and carried (5 — 0) to authorize Staff to initiate project bonding for the Rail Crossings Safety Improvements Project and to engage the bond financing team that is currently assisting with the City's Pension Obligation Bonds to provide similar services for the issuance of the bonds for this project AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 9. Accept Plans and Specifications and Authorize Publishing of a Notice Inviting Bids for CIP No. 19-121 City Project No. 2018-0266 Brooks Drive and Spring Street Reconstruction It is recommended that the City Council approve the plans and specifications for Brooks Drive and Spring Street Reconstruction Improvements and authorize staff to advertise a Notice Inviting Bids. Council Member Baca requested further clarification on the projects for Brooks and Spring Street. Public Works Director Sam Gutierrez stated that the roots of the pine trees had lifted streets and curb and gutters; therefore, the project in Regular Meeting of 8/15/18 Page 6 of 11 question would be a partial reconstruction to restore the street and were considering placing these projects on the CIP list to enable updates on an annual basis. A motion was made by Council Member Baca, seconded by Mayor Pro Tern Pacheco, and carried (5 — 0) to approve the plans and specifications for Brooks Drive and Spring Street Reconstruction Improvements and authorize staff to advertise a Notice Inviting Bids. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 10. Accept Plans and Specifications, and Authorize Publishing of a Notice Inviting Bids for CIP 19-027, City Project No. 2018-0265, Frazier Street Pedestrian and Bicycle Improvements Project It is recommended that the City Council approve the plans and specifications for the Frazier Street Pedestrian and Bicycle Safety Improvements Projects (City Project No. 2018-0265) and authorize staff to advertise a Notice of Inviting Bids. Council Member Baca inquired whether this item had been presented to Council in the past for consideration. Public Works Director Sam Gutierrez explained that this project mirrored previous projects to improve safety, but was a separate item that would add bike lanes to schools. Council Member Rubio requested an estimated completion date for Maine Street. Sam Gutierrez confirmed the official completion date was scheduled during the first two weeks of October; however, since they were ahead of schedule, he projected a completion date of September 16. A motion was made by Council Member Baca, seconded by Council Member Rubio and carried (5 — 0) to approve the plans and specifications for the Frazier Street Pedestrian and Bicycle Safety Improvements Projects (City Project No. 2018-0265) and authorize staff to advertise a Notice of Inviting Bids. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 11. Approval of Annual Statement of Investments Policy for Fiscal Year 2018- 19 That the City Council receive and file the attached Statement of Investment Policy for Fiscal Year 2018-19 A motion was made by Mayor Lozano, seconded by Mayor Pro Tem Pacheco, and carried (5 — 0) to receive and file the attached Statement of Investment Policy for Fiscal Year 2018-19 Regular Meeting of 8/15/18 Page 7 of 11 AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 12. Authorization to Adopt Resolution No. 2018-285, entitled, "A Resolution of the City Council of City of Baldwin Park Affirming SGVCOG Guiding Principles on Homeless Programs" Staff recommends that Council: 1. Adopt Resolution No. 2018-285 entitled, "A Resolution of the City Council of the City of Baldwin Park Affirming SGVCOG Guiding Principles on Homeless Programs." Council Member Rubio stated that a lot of work had been placed on this initiative and requested Council Member Baca share a few accomplishments and provide updates from the Ad Hoc Committee. Council Member Baca thanked Chief Executive Officer Shannon Yauchzee for attending the summit to obtain information on safety and provide resources to staff in an effort to reduce risk when interacting with transients; expressed the importance of collaborating with neighboring cities and announced the city requested funding from Supervisor Solis to assist with costs relating homelessness initiative. A motion was made by Council Member Rubio, seconded by Council Member Baca, and carried (5 — 0) to adopt Resolution No. 2018-285 entitled, "A Resolution of the City Council of the City of Baldwin Park Affirming SGVCOG Guiding Principles on Homeless Programs." AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 13. Pension Obligation Bonds Staff recommends that Council: 1. Approve the resolution approving the form of a Trust Agreement and issuance of the bonds in an amount not to exceed $55 million, and authorizing staff and the City Attorney to submit the necessary documents to the Los Angeles County Superior Court to start the judicial validation process. 2. Accept the proposal for underwriting services for the Pension Obligation Bonds from Ramirez & Co., Inc. Per Council Member Baca's request, Finance Director Rose Tam presented the item, highlighting the low interest rate on the bond and projecting $22 million dollars in savings. Council Member Baca asked about the span of the bond. Ms. Tam stated that the repayment of the bond was approximately twenty-six (26) years and explained that one of the bonds had been repaid. Regular Meeting of 8/15/18 Page 8 of 11 Susan Harold explained that once the bond was issued, the amount would be paid in one lump sum to PERS to reduce the risk of unfunded liability, thus eliminating the need for an oversight committee. Further discussion was held amongst staff and City Council clarifying that the account would be current as soon as the bond was issued and a separate account could be open for any savings incurred through the life of the bond and spoke on other pending accounts. Council Monica Garcia noted that other cities have been faced with this same predicament and have opted to approve a bond. A motion was made by Council Member Baca, seconded by Council Member Garcia, and carried (5 — 0) to: 1. Approve the resolution approving the form of a Trust Agreement and issuance of the bonds in an amount not to exceed $55 million, and authorizing staff and the City Attorney to submit the necessary documents to the Los Angeles County Superior Court to start the judicial validation process. 2. Accept the proposal for underwriting services for the Pension Obligation Bonds from Ramirez & Co., Inc. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA-1 Successor Agency to the Dissolved Community Development Commission of the City Of Baldwin Park Warrants and Demands Staff recommends that Council ratify the attached Warrants and Demands Register. A motion was made by Mayor Lozano, seconded by Council Member Garcia and carried (5 - 0) to ratify the attached Warrants and Demands Register AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None REPORTS OF OFFICERS Regular Meeting of 8/15/18 Page 9 of 11 14. Approval and Direction to Proceed with a Professional Services Agreement for Transit Services Staff recommends that Council provide direction: 1. Approve a 2-year contract extension to Southland Transit Inc. (STI) at the current rate; and, 2. Authorize the Mayor to execute a Second Amendment to the existing Agreement for a 2-year extension with STI. Council Member Garcia requested STI provide reports and address the community's needs. Additionally, Mayor Pro Tern Pacheco requested STI address resident concerns as soon as possible and engage the community. Furthermore, Council Member Baca also requested Southland Transit visit the seniors and consider their input. Jason Snow, President of Southland Transit informed the City Council they planned to engage the community via a summit and community meetings. A motion was made by Council Member Baca, seconded by Mayor Pro Tern Pacheco, and carried (5 — 0) to: 1. Approve a 2-year contract extension to Southland Transit Inc. (STI) at the current rate; and, 2. Authorize the Mayor to execute a Second Amendment to the existing Agreement for a 2-year extension with STI. AYES: Baca, Garcia, Lozano, Pacheco, Rubio NOES: None ABSENT: None ABSTAIN: None 15. Direction and Approval of an Official Police Tow Service Franchise Staff recommends that the City Council direct Staff to proceed with one of the following options for the Official Police Tow Service Franchise: Option 1: Accept the proposal from Royal Coaches Autobody and Towing and authorize the Mayor to execute a Franchise Agreement for Official Police Tow Service. Royal Coaches Autobody and Towing. Option 2: Accept the proposal from Hadley Tow and authorize the Mayor to execute a Franchise Agreement for Official Police Tow Service. Option 3: Accept the proposals from Royal Coaches Autobody and Towing and Hadley Tow and authorize the Mayor to execute a Franchise Agreement with both firms. A motion was made by Mayor Lozano, seconded by Council Member Garcia to accept the proposal from Royal Coaches Autobody and Towing and authorize the Mayor to execute a Franchise Agreement for Official Regular Meeting of 8/15/18 Page 10 of 11 Police Tow Service. Royal Coaches Autobody and Towing for a 10 year term. A substitute motion was made by Council Member Baca, seconded by Council Member Rubio, and carried (3-2) to approve option three (3) of staff's recommendation and accept the proposals from Royal Coaches Autobody and Towing and Hadley Tow and authorize the Mayor to execute a Franchise Agreement with both firms for a four (4) year term on a rotating basis. AYES: Baca, Pacheco, Rubio NOES: Garcia, Lozano ABSENT: None ABSTAIN: None CITY COUNCIL / CITY CLERK/ CITY TREASURER / STAFF REQUESTS & COMMUNICATIONS Request by Council Member Rubio for discussion and consideration: • Pride Platoon Program - Provide Direction to the Police Chief and Staff Regarding the Next Class and Next Year's Schedule. Council Member Rubio requested clarification of the class scheduling. Captain Bartolotti explained there was a staffing issue and the department has had difficulty coordinating this event and had one class scheduled thus far. Council Member Rubio requested the department research whether they could consider holding the program twice a year. Council Member Baca recommended including a fall class in an effort to keep young kids occupied and thanked the Police Department for their services. ADJOURNMENT There being no other business to discuss, and all other matters having been addressed, a motion was made by Mayor Lozano, seconded by Council Member Rubio, to adjourn the meeting at 8:31 p.m. M o 4011T: / Manuel Lozano, Mayor 1/, kl A Ai A ejandr- Avila, Ci y Clerk APPROVED: Regular Meeting of 8/15/18 Page 11 of 11