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HomeMy WebLinkAbout2020 12 02 Staff ReportBALDWIN PARK CITY COUNCIL REGULAR VIRTUAL MEETING December 2, 2020 7:00 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https://www.youtube.com/channel/UCFLZO dQFR,jy59rhiQZl3Fg/featured?view as=subscriber http://baldwinpark.granicus.com/ViewPublisher.php?view id=10 Audio Streaming Simultaneously in Spanish will be available at: https:llwww.voutube.com/channel/UC3bPFBIHcoPIks]X qetmGcA .:. ` HUB CSF ..�. THE 7� to 7C PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING. PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda, para hablar sabre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. De acuerdo con el capitulo 39 del Codigo Municipal de la Ciudad de Baldwin Park, los comentaros deben se dirigidos al Concilio coma una sola entidad, y no ser impertinentes, difamatorios, o profanos, o interrumpir la paz de la reunion. �4 J��� Manuel Lozano - Mayor Paul C. Hernandez - Mayor Pro Tem Alejandra Avila - Council Member Jean M. Ayala - Council Member Monica Garcia - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING. PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda on any matter posted on the agenda or on any other matter within its jurisdiction. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the COMENTARIOS DEL PUBLICO Se invita al publico a dirigirse al Concilio o cualquier otra de sus Agencias nombradas en esta agenda, para hablar sabre cualquier asunto publicado en la agenda o cualquier tema que este bajo su jurisdiccion. De acuerdo con el capitulo 39 del Codigo Municipal de la Ciudad de Baldwin Park, los comentaros deben se dirigidos al Concilio coma una sola entidad, y no ser impertinentes, difamatorios, o profanos, o interrumpir la paz de la reunion. CITY COUNCIL REGULAR VIRTUAL MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Alejandra Avila, Jean M. Ayala, Monica Garcia, Mayor Pro Tem Paul C. Hernandez and Mayor Manuel Lozano REPORT FROM CLOSED SESSION ANNOUNCEMENTS City Council Members are also members of the Board of Directors of the Housing Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting. PUBLIC COMMUNICATIONS If you wish to comment, please email your name, City of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on December 2, 2020 to comments baldwingark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 5:00 PM on December 2, 2020. If you are a non-English Speaker and require translation services in another language, or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Second Reading of Ordinance No. 1457 Entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Municipal Code Regarding Purchasing Officer Designation; Bidding; Exceptions, Chapter 34.23; Cooperative Purchasing Agreements, Chapter 34.37; Contract, Services, Chapter 34.38 and Public Works Contract, Chapter 34.39 of Purchasing" Staff recommends that the City Council waive reading and adopt Ordinance No. 1457, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PURCHASING OFFICER DESIGNATION; BIDDING; EXCEPTIONS, CHAPTER 34.23; COOPERATIVE PURCHASING AGREEMENTS, CHAPTER 34.37; CONTRACT SERVICES, CHAPTER 34.38 AND PUBLIC WORKS CONTRACT, CHAPTER 34.39 OF PURCHASING". City Council Agenda Page 2 3. Adopt Resolution Granting the Chief Executive Officer Authority to Enter into Contracts on behalf of Baldwin Park Resident Owned Utility District Staff recommends that Council adopt Resolution No. 2020-060 Entitled: "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ACTING AS THE GOVERNING BODY OF BALDWIN PARK RESIDENT OWNED UTILITY DISTRICT GRANTING AUTHORITY TO THE CHIEF EXECUTIVE OFFICER TO ENTER INTO CERTAIN CONTRACTS ON BEHALF OF BALDWIN PARK RESIDENT OWNED UTILITY DISTRICT AND RESCINDING AND REPLACING SECTION 5 OF RESOLUTION NO. 2019-016." 4. Naming a City Facility in Honor of Outgoing Mayor Lozano Staff recommends that the City Council approve the naming of the City Council Chambers as The Manuel Lozano Council Chambers in honor of his 28 years of service to the City. PUBLIC HEARING 5. Fiscal Year 2019-2020 Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Consolidated Annual Performance Evaluation Report (CAPER) Staff recommends that the City Council: 1. Open the public hearing and receive the report from staff; and 2. Consider public input; and 3. Close the public hearing; and 4. Authorize the City's Chief Executive Officer (CEO) to make all conforming modifications and edits and to execute implementing documents required by HUD; and 5. Direct Staff to submit the CAPER to HUD by the deadline of December 30, 2020. PROCLAMATIONS, COMMENDATIONS & PRESENTATIONS • Plaque for Outgoing Member of the City Council, Jean M. Ayala • Gavel Plaque for service as Mayor Pro Tem, Paul C. Hernandez • Gavel/Plaque for Outgoing Mayor and Member of the City Council, Manuel Lozano NEW BUSINESS 6. Approve a Resolution Certifying the Results of the General Municipal Election Held on Tuesday, November 3, 2020 Staff recommends that Council Adopt Resolution No. 2020-062 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD NOVEMBER 3, 2020, AND DECLARING THE RESULTS THEREOF, AND SUCH OTHER MATTERS AS PROVIDED BY LAW". A. Presentation of Certificates of Election to Re -Elect Officials As Follows: • Council Member, Monica Garcia B. Administration of Oaths of Office and Presentation of Certificates of Election to Elect Officials As Follows: • Mayor, Emmanuel J. Estrada — Administered by Mario Maciel Jr. • Council Member, Daniel Damian — Administered by Council Member Alejandra Avila • City Clerk, Marlen Garcia — Administered by former Mayor Manuel Lozano City Council Agenda Page 3 ROLL CALL C. Comments By Elected Officials • Outgoing Mayor, Manuel Lozano • Outgoing Council Member, Jean M. Ayala • City Clerk, Marlen Garcia • City Treasurer, Marie A. Contreras • Council Member, Daniel Damian • Council Member, Monica Garcia • Council Member, Paul C. Hernandez • Mayor, Emmanuel J. Estrada Council Members: Alejandra Avila, Daniel Damian, Monica Garcia, Paul C. Hernandez and Mayor Emmanuel J. Estrada 7. Reorganization of the City Council - Selection of Mayor Pro Tempore Staff recommends City Council complete the reorganization of the City Council and follow procedures as suggested for the selection of Mayor Pro Tempore as follows: 1. The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the nomination is required; and 2. After receiving nominations, the City Clerk closes the nominations; and 3. The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is more than one nomination, a roll call vote is conducted in the order in which nominations are received until a Mayor Pro Tempore is elected by majority vote. REPORTS OF OFFICERS 8. Approve and Adopt Resolution No. 2020-063 Entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City"; and Review and Appoint Members to the City for the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone Staff recommends that the City Council rescind Resolution 2020-037 and complete the review and appointment of delegate and alternate via Resolution No. 2020-063, entitled: "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City". CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION I►= ADJOURNMENT City Council Agenda Page 4 CERTIFICATION I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 25th day of November, 2020. 4 a, 41 f4 Lourdes Morales, Chief Deputy City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e -mai at Imorales@baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 ITEM NO. 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: December 2, 2020 SUBJECT: City of Baldwin Park's Warrants and Demands SI IMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $442,509.72 and the attached General Warrants Register was $701,008.99 for a total amount of $1,143,518.71. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 200992 to 200998 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 24302 to 24511 for the period November 1, 2020 through November 14, 2020, inclusive; these are presented and hereby ratified in the amount of $442,509.72. 2. General Warrants, with the bank drafts in the amount of $331,163.84 and checks from 230878 to 231000 in the amount of $369,845.15 for the period of November 9, 2020 to November 23, 2020, inclusive; in the total amount of $701,008.99 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Check Register fV rn1na ann r�ooc�Ioo?cnNInIn rr%Ino I Cn C'oIq lc{ t'!0 aG acv,a,t-:�rni3a^31nt•r;cya,tnoriOo p U In `n M 'n vt 'n 1� V) l� ml� C3 00 ri In 1 I` U a l0 pl. tb rl 00 00 d O In m N � .s t7 r7 'n In f� V w O In n to h .-+ M rn yl C?w .M .-+ n O fs .. <} to M m tD fl O O� In M •-' '-^ Ib r. 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Ol 096; O' N T U N a Oi OE �l N 01 MO O O O b O In d M M P) G M fn M In In In In In In In rn In M M In In [n M M M «i M M M In In In M M M M fn M In M In In M 'H Y �t V �t �t "r V V �t a "r a a a cf t'}' V' V <t V V <} <t V V V r --t V �t d' �t ct �t 't a G d b d O O O O O b O d 0 6 0 d b Q Q Q P P P p p p p 0 p 0 0 0 0 0 V O O O O O O O O O O O O O O O O O b d d d b d d d O b b Q p Q g Q P 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o d o d o c7 0 o n d d AQRQf1�G�I000QC�-1Q��QQA�CI�A���A��AQQ�QAQQQQQA Iffr3p,11 TO: Honorable Mayor and Members of the City Council ,HU OF" FROM: Lourdes Morales, Chief Deputy City Clerk "" lerk"4RIEL DATE: December 2, 2020 SUBJECT: Second Reading of Ordinance No. 1457 Entitled: "An Ordinance of the City Council of the City of Baldwin Park, California, Amending Municipal Code Regarding Purchasing Officer Designation; Bidding; Exceptions, Chapter 34.23; Cooperative Purchasing Agreements, Chapter 34.37; Contract, Services, Chapter 34.38 and Public Works Contract, Chapter 34.39 of Purchasing" SUMMARY This report requests City Council's consideration to approve the Second Reading of Ordinance No. 1457 amending the City's Municipal Code regarding purchasing procedures. Ordinance No. 1457 was introduced for first reading during a regular meeting of the City Council on November 18, 2020. RECOMMENDATION Staff recommends that the City Council waive reading and adopt Ordinance No. 1457, entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PUCHASING OFFICER DESIGNATION; BIDDING; EXCEPTIONS, CHAPTER 34.23; COOPERATIVE PURCHASING AGREEMENTS, CHAPTER 34.37; CONTRACT SERVICES, CHAPTER 34.38 AND PUBLIC WORKS CONTRACT, CHAPTER 34.39 OF PURCHASING". FISCAL IMPACT Not Applicable BACKGROUND Ordinance No. 1457 was introduced for first reading during a regular meeting of the City Council held on November 18, 2020. ALTERNATIVES Not Applicable LEGAL REVIEW Not Applicable ATTACHMENTS 1. Attachment "A" - Ordinance No. 1457 ORDINANCE NO. 1457 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, AMENDING MUNICIPAL CODE REGARDING PUCHASING OFFICER DESIGNATION; BIDDING; EXCEPTIONS, CHAPTER 34.23; COOPERATIVE PURCHASING AGREEMENTS, CHAPTER 34.37; CONTRACT SERVICES, CHAPTER 34.38 AND PUBLIC WORKS CONTRACT, CHAPTER 34.39 OF PURCHASING WHEREAS, the City of Baldwin Park's purchasing code requires periodic updates in order to reflect best practices in procurement; and WHEREAS, Section 10.17 (A) of the Baldwin Park Municipal Code states that "If the legislative body shall desire to amend any existing chapter or section of this code, the chapter or section shall be specifically repealed and a new chapter or section, containing the desired amendment, substituted in its place." NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The majority purchasing sections of the Municipal Code were last updated in 1995 with the adoption of Ordinance No. 1101. It designated the Director of Administrative Services as Purchasing Officer. In reviewing the City's current Organization Chart, it became apparent that the Municipal Code is not consistent with the Organization Chart and does not reflect current best practices. The legislative body desire to amend the designation and designate the Chief Executive Officer as Purchasing Officer. SECTION 2. That sections 34.23; Sections 34.37; sections 34.38 and section 34.39 of the Baldwin Park Municipal Code hereby amended as set forth in EXHIBIT "A" attached hereto. SECTION 3. The City Clerk shall certify to the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a local weekly newspaper of general circulation and which is hereby designated for that purpose. § 34.23 BIDDING; EXCEPTIONS. Purchases of supplies and equipment for city use shall be made and accomplished in conformity with §§ 34.26 through 34.34, except: Emergency Purchases: The City is not required to engage in either informal or formal competitive bidding in an emergency. The City Council delegates to the CEO the authority to waive any procedures in the Purchasing Guidelines that are not statutorily mandated when making emergency purchases of supplies, equipment, materials or services. "Emergency Purchases" shall be made only for the reasons of preserve or protect life, health or property or upon natural disaster or forestall a shutdown of essential public services. The CEO may sign contracts to be later ratified by the City Council up to any amount as deemed necessary. (B) Sole Source Purchases: Commodities and services that can be obtained from only one vendor are exempt from competitive bidding. Sole source purchases may include, but are not limited to, proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area or a certain product proven to be the only acceptable option. All sole source purchases shall be supported by written documentation signed by the appropriate department head and forwarded to The Finance Director or Designee. Final determination of whether or not an item is a valid sole source purchase will be made by the Purchasing Officer or Designee. A sole source decision is not permitted merely upon the grounds that such approach is the most convenient or that the subject is preferred by the staff. (C) Cooperative Purchases: Cooperative purchasing is used by municipalities or States in the purchase of goods and services. This arrangement offers the participants significant economies of scale. Although one municipality may issue specifications and receive bids, each entity independently executes its own contract, administers the procurement function, and finances the purchase. This is an acceptable practice that allows municipal agencies to "piggy -back" on contracts and bids for services and supplies issued by a wide range of other governmental agencies. Cooperative purchasing agreements may be entered into with state, local governments, and non-profit entities. (D) Purchase Order Exemptions: Certain purchases are not readily adaptable to the open market and formal bidding process. These purchases are generally for items where the competitive bid process or obtaining quotes is not applicable or where a check is required to accompany the order. Following is a list of allowable exemptions: Advertisements and Notices Membership dues Insurance Claims and Premiums Utility Payments Subscriptions Travel Expense/Advances (E) When the City Council by a four-fifths vote determines to dispense with such bidding and other procedures required by the above-mentioned sections in any individual instance upon a finding by the Council that it would be impractical, useless, or uneconomical in such instance to follow the procedures, and that the welfare of the public would be promoted by dispensing with the same. ('83 Code, § 3.08.040) (Ord. 819, passed - -81; Am Ord. 845, passed - -82; Am. Ord. 1101, passed 5-17-95) 434.37 - Professional Services Professional services are unique by their nature; therefore, they are not subject to competitive bidding. When procuring specialized services, the City is principally dependent upon the skill, integrity, judgment, and ability of the service provider rather than the dollar cost of the direct labor and material. Pursuant to Section 37103 of the Government Code, "the legislative body may contract with any specially trained and experienced person, firm, or corporation for special services and advice in financial, economic, accounting, engineering, legal or administrative matters. It may pay such compensation to these experts as it deems proper." When contracting for architectural, landscape architectural, engineering, environmental, land surveying, and construction project management services, requirements of Sections 4525 through 4529.5 of the Government Code must be met unless the Chief Executive Officer determines that the services needed are more of a technical nature and involve little professional judgment and that requiring bids would be in the public interest." For outsource services such as City Attorney, Waste Collection Services, Information Technology, and other ongoing professional services, the City Council may extend such contracts upon evaluation and recommendation. Upon a successful evaluation, the contract may be extended. The agreement will normally give both the City and the contractor/consultant the ability to end the contract with 30 days (or longer) notice and may give the City (or the City Council) the ability to terminate the agreement at any time. Contracts for legal defense, legal advice, or legal services are specifically exempt from competitive bidding in the California Public Contract Code ("PCC"). The City of Baldwin Park will follow state law and the PCC regarding all legal services. PCC Section 10335.5 (c)(4) states as follows: "the following consulting services contracts are exempt from the advertising and bidding requirements of this article... (4) contracts for legal defense, legal advice or legal services." See Public Contract Code 10335.5(c)(4) Professional Services, except contracts for legal defense, legal advice, or legal services, shall be obtained by soliciting at least three (3) Requests for Proposals (RFP's). For amounts up to $24,999.99, three verbal quotes can be obtained and the CEO may approve the agreement. For amounts between $25,000 and $100,000 three informal written quotes can be obtained. For amounts over $100,000, three formal written quotes are required. All agreements over $24,999.99 shall be approved by the City Council and signed by the Mayor. The City Council may also direct staff to waive the RFP process for professional services in the situation of emergency, in conformity with § 34.23 and under circumstances of when it is not in the best financial interest of the public. For all professional service contracts, over $24,999.99, except contracts for legal defense, legal advice, or legal services, the standard Consultant Agreement shall be used and a separate "Scope of Work" attached. Once completed, these documents shall be submitted to the City Attorney for review and approval. § 34.38 PUBLIC PROJECTS Public project — as defined by the California Public Contract Code, is a project for the construction, reconstruction, erection, alteration, renovation, improvement, demolition, painting, repainting, or repair of any publicly owned, leased or operated facility. When contracting for public projects, The City will compliant with The Uniform Public Construction Cost Accounting Procedures in Accordance with Section 22000 to Section 22045 of the Public Contract Code. The contract is awarded to the lowest responsible bidder. Dollar Thresholds Value of Purchase PO Level of Agreement Purchase Method Required Approval Format Under- Written Yes CEO CEO approved $60,000 Quotes contract $60,000- Informal bid Yes City Council City Council $200,000 process approved contract Over $200,000 Formal bid Yes City Council CEO approved contract Levels of Bidding Required (A) Force account, negotiations, or PO — public projects up to $60,000 (B) Informal bidding procedures — public projects up to $200,000/CEO authority • Notice inviting bids must be mailed to construction trade journals • Notice can also be provided to list created by City for category or work to be bid • Notice can be sent to any other contractors or construction trade journal • If product/service is proprietary in nature, the City can limit notice to those contract(s) that can provide such product or service • Notices must be sent at least 10 days before the bids are due • Award to lowest responsible bidder (C) Formal bidding procedures — public projects over $200,000 0 Requires sealed bid procedure • NON -COLLUSION AFFIDAVIT -BIDDER OF A PRINCIPAL CONTRACT (EXHIBIT B) needs to be included in the bid package • Notice must state time and place for receiving and opening of sealed bids • Notice must be published at least 14 calendar days before opening of bid in newspaper of general circulation • Notice must be sent electronically to publications listed in the City's list at least 15 days before opening of bids • Additional notice may be provided • Award to lowest responsible bidder Information for Mailed Notice When submitting notices for bids for jobs, the following information should generally be included: • Project title and contract number if applicable • Cost range • Location of site • Who is taking bids — i.e., City of Baldwin Park Public Works Department • Date and time bids are due • Contact address, phone, and e-mail • Architect's/Engineer's address and phone number if applicable • Brief description of work to be done • Location where plans may be obtained and if deposit is required/refundable • Percentage of bid bond/percentage of performance bond/percentage of payment bond First read at a regular meeting of the City Council of the City of Baldwin Park held on the November 18, 2020 and adopted and ordered published at a regular meeting of said Council on the 2nd day of December, 2020. PASSED, APPROVED, AND ADOPTED this 2nd day of December, 2020. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, LOURDES MORALES, Chief Deputy City Clerk of the City of Baldwin Park, do hereby certify that the foregoing ordinance was introduced and placed upon its first reading at a regular meeting of the City Council on December 2, 2020. Thereafter, said Ordinance No. 1457 was duly approved and adopted at a regular meeting of the City Council on December 2, 2020 by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LOURDES MORALES, CHIEF DEPUTY CITY CLERK TO: Honorable Mayor and Members of the City Council HUS ?'E,FROM: Benjamin Martinez, Community Development Director AN ABRIE " Shannon Yauchzee, Chief Executive Officer DATE: December 2, 2020 SUBJECT: Adopt Resolution Granting the Chief Executive Officer Authority to Enter into Contracts on behalf of Baldwin Park Resident Owned Utility District SUMMARY This report seeks City Council adoption of Resolution No. 2020-060 granting authority to the Chief Executive Officer to enter into certain contracts on behalf of Baldwin Park Resident Owned Utility District. RECOMMENDATION Staff recommends that Council adopt Resolution No. 2020-060 Entitled: "RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ACTING AS THE GOVERNING BODY OF BALDWIN PARK RESIDENT OWNED UTILITY DISTRICT GRANTING AUTHORITY TO THE CHIEF EXECUTIVE OFFICER TO ENTER INTO CERTAIN CONTRACTS ON BEHALF OF BALDWIN PARK RESIDENT OWNED UTILITY DISTRICT AND RESCINDING AND REPLACING SECTION 5 OF RESOLUTION NO. 2019-016." FISCAL IMPACT None. BACKGROUND The City's Community Choice Aggregation (CCA) Program, Baldwin Park Resident Owned Utility District (B -PROUD), was established by the City Council through adoption of Ordinance No. 1439 on April 3, 2019. B -PROUD began serving customers in October 2020. The City Council of Baldwin Park acts as the governing body of B -PROUD (B -PROUD Board). Because B -PROUD agreements often require swift execution and/or may not raise policy considerations that require B -PROUD Board input, it is appropriate for B -PROUD management to have discretion to execute certain B -PROUD contracts. Accordingly, staff recommends that the City Council grant the Chief Executive Officer authority to enter into contracts for the sale of energy, resource adequacy capacity, and renewable energy while requiring B -PROUD Board approval for longer-term contracts. ALTERNATIVES The alternative is to not approve the staff recommendation. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTAC H M E NTS 1. Resolution No. 2020-060 RESOLUTION NO 2020.060 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ACTING AS THE GOVERNING BODY OF BALDWIN PARK RESIDENT OWNED UTILITY DISTRICT GRANTING AUTHORITY TO THE CHIEF EXECUTIVE OFFICER TO ENTER INTO CERTAIN CONTRACTS ON BEHALF OF BALDWIN PARK RESIDENT OWNED UTILITY DISTRICT AND RESCINDING AND REPLACING SECTION 5 OF RESOLUTION NO. 2019-016 WHEREAS, the City of Baldwin Park (the "City") is a general law city and municipal corporation duly organized and validly existing under and by virtue of the Constitution and laws of the State of California; and WHEREAS, Baldwin Park Resident Owned Utility District ("B -PROUD"), the City's community choice aggregator, has been formed by the City for the purposes of serving the retail electric service customers residing and doing business in the City of Baldwin Park; and WHEREAS, the City Council of the City of Baldwin Park (the "City Council") is the local authority with jurisdiction over B -PROUD and acts as the governing body of B - PROUD (the "B -PROUD Board"); and WHEREAS, the City Council, acting as the B -PROUD Board, finds and declares that for shorter -term transactions involving energy, resource adequacy capacity and/or renewable energy certificates, it is appropriate for B -PROUD management to have discretion in contracting, consistent with its responsibilities and expertise in efficiently operating the B -PROUD program; and WHEREAS, the City Council, acting as the B -PROUD Board, finds and declares that time is often of the essence in such transactions, and that such transactions are unlikely to raise policy considerations that require B -PROUD Board input; and WHEREAS, the City Council, acting as the B -PROUD Board, finds and declares that for longer-term commitments, it is appropriate for the B -PROUD Board to exercise a greater degree of oversight; and WHEREAS, the City Council, acting as the B -PROUD Board, wishes to grant the Chief Executive Officer of the City of Baldwin Park authority to execute certain shorter - term B -PROUD contracts that are consistent with B-PROUD's forecasted energy consumption; and WHEREAS, the City Council, acting as the B -PROUD Board, finds and declares that B -PROUD management may from time to time procure in excess of its requirements for energy, resource adequacy capacity, and/or renewable energy certificates, and to sell any such excess products; and WHEREAS, the City Council, acting as the B -PROUD Board, authorized the City to become a party to the California Choice Energy Authority ("Authority") Joint Exercise of Powers Agreement, as more particularly described in Resolution 2019-16 adopted by the City Council on April 17, 2019; and WHEREAS, the City Council, acting as the B -PROUD Board, adopted Resolution No. 2019-016 on April 17, 2019. Section 5 of Resolution No. 2019-016 granting certain procurement authority to the Chief Executive Officer and California Choice Energy Authority acting on behalf of B -PROUD; the City Council now wishes to revise those granted authorities. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK ACTING AS THE GOVERNING BODY OF BALDWIN PARK RESIDENT OWNED UTILITY DISTRICT, DOES HEREBY RESOLVE, DETERMINE AND ORDER, AS FOLLOWS: Section 1. The foregoing recitals are true and correct. Section 2. Section 5 of Resolution No. 2019-016 is hereby rescinded in its entirety and replaced with the following: "Section 5. Procurement Authority. 1) B -PROUD Direct Procurements. The Chief Executive Officer of the City of Baldwin Park, or his or her designee, (collectively, the "Chief Executive Officer") is hereby authorized to enter into contracts for the purpose of procuring energy products, including from time to time the procurement of excess energy products, and/or the sale of such excess energy products as follows: a) Short -Term Agreements: The Chief Executive Officer may enter into Power Purchase Agreements ("PPAs") (energy, resource adequacy capacity and/or renewable energy certificates) with terms of twelve (12) months or fewer. The Chief Executive Officer shall report all such agreements to the B -PROUD board on a monthly basis. b) Medium -Term Agreements: The Chief Executive Officer, in conjunction with the City Attorney, may enter into PPAs (energy, resource adequacy capacity and/or renewable energy certificates) with terms of greater than twelve (12) months but not more than twenty (20) years. The Chief Executive Officer shall report all such agreements to the B -PROUD Board on a monthly basis. c) Long -Term Agreements: Approval by the B -PROUD Board is required before the Chief Executive Officer may enter into PPAs (energy, resource adequacy capacity and/or renewable energy certificates) with terms of greater than twenty (20) years. 2) B -PROUD Indirect Procurements. The City Council further authorizes the Authority to negotiate, from time to time, the Authority's entry into purchase contracts on behalf of the City for the purchase of energy and renewable energy, and related products, and for which contracts the City shall be solely responsible for payment through the Security Agreements (each, an "Energy Contract"), which Energy Contract shall be substantially similar to the form attached to the Services Agreement as Exhibit "A"; provided that the term of any such Energy Contract shall not exceed twenty (20) years. The Authority shall provide the proposed Energy Contract to the Chief Executive Officer, or his/her authorized designee, who is hereby authorized and directed to review the proposed Energy Contract and, in the exercise of his/her reasonable discretion, provide the Authority with his/her written approval thereof. The Authority shall have, and the Chief Executive Officer may not withhold, the authority to grant a seller under the Energy Contract a first priority security interest in the collateral (i.e. the lock box account) secured by the Security Agreements." Section 3. All references in Resolution No. 2019-16 to the "City Manager" are hereby amended nunc pro tunc to refer to the "Chief Executive Officer of the City of Baldwin Park". Section 4. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED, AND ADOPTED this 2nd day of December, 2020. MANUELLOZANO MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-060 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on December 2, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: LOURDES MORALES CHIEF DEPUTY CITY CLERK ITEM NO. 4 TO: Honorable Mayor and Members of the City Council FROM: Shannon Yauchzee, Chief Executive Officer DATE: December 2, 2020 SUBJECT: Naming a City Facility in Honor of Outgoing Mayor Lozano SUMMARY The City Council of the City of Baldwin Park is responsible for naming city -owned lands, buildings, and major portions of buildings, major center of activities, and other facilities. The City of Baldwin Park may wish to consider honoring outgoing Mayor Manuel Lozano for his 28 years of service to the community. RECOMMENDATION Staff recommends that the City Council approve the naming of the City Council Chambers as The Manuel Lozano Council Chambers in honor of his 28 years of service to the City. FISCAL IMPACT There is no fiscal Impact BACKGROUND The City has a rich history of naming facilities to honor those that have that have been outstanding in the community, made major contributions to the community, or have been pillars in the Community, for those that have shown dedication and support above and beyond what is customary. In the past the City has named The Esther Snyder Community Center, The Teri Muse Family Center, The Cruz Baca Transit Center, The Julia McNeil Senior Center, and the Hilda Solis Park. And Cesar E. Chavez amphitheater is named after the legendary humanitarian Mr. Cesar E. Chavez In 1992 Manuel Lozano was appointed to the Planning Commission and served as the vice -chair on that commission. In 1994 Lozano was appointed to the City Council and was subsequently re-elected. In 1999 Lozano was elected to the position of Mayor and has held that position uninterrupted until this time. Lozano is the longest standing Mayor in the History of Baldwin Park. In this case, the City Council may consider naming a facility such as the council chambers in honor of Lozano's 28 years of service to the community. ALTERNATIVES The City Council could select another facility such as the ARC, the Skate Park, or the Aquatic Center. The City Council may also chose not to name a facility at this time. LEGAL REVIEW Not Applicable 1 0 TO: Honorable Mayor and Members of the City Council �*o•,ti, FROM: Benjamin Martinez, Director of Community Development H U OF',``� PREPARED BY: Carol Averell, Housing Manager •"R'L DATE: December 2, 2020 LLEY:1 SUBJECT: Fiscal Year 2019-2020 Community Development Block Grant ' ANN) � (CDBG) and HOME Investment Partnerships (HOME) Consolidated Annual Performance Evaluation Report (CAPER) SUMMARY Staff requests the City Council hold a public hearing, consider public input, and approve the Fiscal Year 2019-2020 CAPER due to the United States Department of Housing and Urban Development (HUD) normally due by September 30, 2020 to HUD but extended to December 30, 2020 due to the COVID- 19 pandemic. RECOMMENDATION Staff recommends that the City Council: 1) Open the public hearing and receive the report from staff; and 2) Consider public input; and 3) Close the public hearing; and 4) Authorize the City's Chief Executive Officer (CEO) to make all conforming modifications and edits and to execute implementing documents required by HUD; and 5) Direct Staff to submit the CAPER to HUD by the deadline of December 30, 2020. FISCAL IMPACT There is no impact to the General Fund due to the approval of the CAPER. BACKGROUND Each year, the City of Baldwin Park is required to submit the CAPER to HUD to describe its performance in meeting the objectives of the approved 2015-2019 Consolidated Plan. Included in the CAPER is information on the City's CDBG and HOME Program funds for the recently completed fiscal year (FY 2019-2020). The total amount of resources in FY 2019-2020 included $970,832 of CDBG formula grant funds, $287,401 of HOME grant funds, $330,562 in HOME program income and $696,905 of unexpended HOME funds from prior years for a total HOME investment of $1,314,868. A grand total of $2,285,700 of CDBG and HOME funds was available to projects in the 2019-2020 Consolidated Plan Annual Action Plan. All activities utilizing CDBG funds must meet one of the following National Objectives: 1) Benefit low - and moderate -income persons as define by federal statutes; 2) Prevent or eliminate slums or blight; or, 3) Address a community development urgent need posing a severe and immediate threat to the health and welfare of the community. The intent of the HOME Program is to: 1) Provide decent, affordable housing to low-income households; 2) expand the capacity of non-profit housing providers; 3) Strengthen the ability of state and local governments to provide affordable housing; and 4) leverage private sector participation. Together with other federal, state and local investments, HUD resources allowed the City and its partners to: • Provide fair housing services to 253 residents • Provide sports and recreational scholarships to 12 lower income young persons • Create part-time jobs for 2 youths • Provide various social services to 25 seniors • Provide anger management and behavioral counseling to 11 lower income persons • Provide support to a food bank that served 4,369 lower income persons in need • Provide emergency services in 155 domestic violence cases • Provide a variety of social services to 991 persons • Provide behavioral improvement program for 25 at -risk youth. • Provide a variety of services to 187 homeless persons and those at -risk of being homeless • Remove over 88,368 square feet of graffiti from five parks and four community centers. • Provide code enforcement in 1,785 cases, of which 1,724 cases were closed. The CAPER provides detailed accomplishments and funding expenditures for each CDBG and HOME funded activity undertaken in FY 2019-2020. LEGAL REVIEW Legal review is not required for the submittal of the CAPER to HUD. ALTERNATIVE City Council may direct staff with a desired alternative. ATTAC H M E NTS 1. FY 2019-2020 CAPER �, `', t.6C?F �` . �.. �. CR -05 - Goals and Outcomes Progress the jurisdiction has made imcarrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The City of Baldwin Park's report for the FY 2019-2020 Consolidated Annual Performance and Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) describes the use of federal Community Development Block Grant (CDBG) and HOME Investment Partneohips(HOME) funds. The CAPER reports onthe 5m program year ofthe 20 Consolidated Plan, covering the period from July 1,2O19toJune ]0,2O2O. The City receivesfunds from HUD as an Entitlement As an Entitlement Community, the City receives an anr implement projects and awards grants and loans to no projects proposed in accordance to the adopted 2015 programs generally provide for a wide range of eligible income Baldwin Park residents. For the 2019-2020 program year, the City received $ the Action Plan plus $0 in CDBG program income. In funds plus it has $330,562 in HOME program income committed for a total HOME investment of $1,314,81 a catalyst for positive change in the community. Togi investments, HUD resources allowed the City and its nmunity under the CDBG and HOME programs. ial allocation, and utilizes these funds to profit, for-profit or public organizations for D19 Consolidated Plan. The CDBG and HOME ictivities for the benefit of low- and moderate - 32 of CDBG funds, which were combined in ion, the City received $287,401 of HOME '�696,905 from prior years that needs to be ,iis investment of CDBG and HOME funds s with other federal, state and local ers to: • Provide fair housing services to 253 residents • Provide sports and recreational scholarships to 12 lower income young persons ~ Create part-time jobs for 2 young persons ~ Provide • Provide anger management and behavioral counseling to 11 lower income persons • Provide support to a food bank that served 4,369 lower income persons inneed ~ Provide emergency in155domestic violence cases ~ Provide avariety ofsocial services to991persons • Provide behavioral improvement program for 25atrisk youth. • Provide a variety of services to 187 homeless persons and those at -risk of being homeless • Remove over 88,368 square feet of graffiti from five parks and four community centers. ~ Provide code enforcement in1,785cases, ofwhich 1,7Z4cases were closed. Most ofthe above activities met orexceeded their goals. Projects that did not meet their goals will be discussed later in this report. [APER uMaControl No: zsna*zo(exp 06/30/2018 1 Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee's program year goals. Goal Category Source / Indicator Unit of Expected Actual— Percent Expected Actual— Percent Amount Measure — Strategic Complet — Program Complet Strategic Plan a Program Year e Plan Year Afforda Rental Househ ble Afforda HOME: units old Housing ble 70 70 100.00 50 0 $ constru Housing 0.00% Develop Housing � cted Unit ment Direct Afforda Financia ble Afforda I Househ HOME: Housing ble Assistan olds 4 0 $ fl 0.00/ Develop Housing ce to Assisted ment Homeb uyers Public Facility or Commu Infrastr nity Non- ucture Fac., Housing Activitie Inf., and Commu Persons CDBG: $ s other 1900 0 Section nity Assisted 0.00% than 108 Develop Low/Mo Debt ment derate Service Income Housing Benefit Commu Non- nity Housing CDBG: $ Other Other 5 3 1 0 Fac., Commu 60.00% 0.00% Inf., and nity CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) Section Develop 108 ment Debt Service Public service activitie s other Fair Afforda CDBG: than Persons Housing ble 700 305 100 253 $2,500 Low/Mo Assisted 43.57% 0.00% Services Housing derate Income Housing Benefit Public service activitie Homele CDBG: s other ssness Homele $10,000 than Persons 1000 1080 ' 108.00 200 187 Preventi ss Low/Mo Assisted 0.00% % on ESGVCH derate Income Housing Benefit Public service activitie Homele s for Househ ssness Homele CDBG: $ Low/Mo olds 0 0 Preventi ss derate Assisted on Income Housing Benefit Homele Homele ss ssness Homele Person Persons CDBG: $ 0 0 Preventi ss Overnig Assisted on ht Shelter Homele Homele Homele Persons CDBG:$ 1000 0 ssness ss ssness Assisted 0.00% CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) Preventi Preventi on on Romeo CDBG: $ Househ Housing Afforda wrier 200,000 old Presery ble Housing 25 5 6 0 HOME: Housing 20.00% 0.00% ation Housing Rehabili $ Unit tated Public Facility or Infrastr Non- ucture Housing Neighbo Activitie Commu Persons rhood CDBG: $ s other 337600 82190 nity Assisted 24.35% Services than Develop Low/Mo ment derate Income Housing Benefit Public , Facility or Non- Infrastr Housing ucture Neighbo Househ Commu Activitie rhood CDBG: $ olds 1000 0 nity s for 0.00% Services Assisted Develop Low/Mo ment derate Income Housing Benefit CDBG: $ Public Non- 25,650 service Housing activitie Neighbo Commu St. John s other Persons rhood 10000 11082 110.82 0 48 nity than Assisted Services Develop Pride Low/Mo ment derate Sports Income CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) Housing Benefit Housing Non- Code Housing Enforce Househ Neighbo CDBG: $ Commu ment/F old rhood 1000 6169 616.90 2000 1,785 nity oreclose Housing 0.00% Services 117,803 Develop d Unit ment Propert y Care Public CDBG: $ 75,000 service Non- activitie Housing s other Redeem Public Commu than Persons Serviceser nity Low/Mo Assisted for low- Develop derate 8500 DVA and ment Income 15724 184.99 3515 5,517 125.01 modera Youth Housing % % te- Employ Benefit income ment res. Family Service Center Public Public service Services Non- activitie z. for low- Housing s for Househ and Commu CDBG: $ Low/Mo olds 0 0 modera nity Berate Assisted te- Develop Income income ment Housing res. Benefit Public Non- Homele Services Housing ss for low- Commu Person Persons CDBG: $ 0 0 0 0 and nity Overnig Assisted modera Develop ht te- ment Shelter CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) income res. Public service CDBG: $ activitie Non- 10,000 s other Special Homele than Persons Needs ss 1125 1603 142.49 475 28 YWCA Low/Mo Assisted 44.63% Services Special Senior derate Needs Services Income Housing Benefit Homele Non - Special Homele ss Person Persons Needs ss CDBG: $ 0 0 0 0 Overnig Assisted Services Special ht Needs Shelter Table 1- Accom Assess how the juris specific objectives is activities identified. Baldwin Park successfully imr five-year goals in its CDBG pr( High housing costs remain an influenced the home improvE is use of funds, p d in the; plan, givi m Year & Strategic Plan to Date ularly CDBG, addresses the priorities and )ecial attention to the highest priority lemented its approved programmed activities and is on track to meet the ejects. Unfortunately, HOME projects continue to be the most challenging. obstacle for homebuyer programs and the extreme market has also ment programs. The City is also hopeful the new Measure H program for homeless services and prevention will provide much need funding to subsidize other resources and allow the City to implement new projects such as a transitional housing program for homeless families with children. The City will prepare a substantial amendment if necessary and/or include all new projects in the next five-year plan once projects have been identified. CR -10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) M Table 2 — Table of assistance to racial and ethnic Narrative Table 2 provides an aggregate of race all households or housing units reported a! data from all CDBG and HOME activities System (IDIS). Based on the information in Table 2 occupants benefitted from CDBG an projects during the program year. OMB Control No: 2506-0117 (exp. 06/30/2018) hnicity data for of funds bined number of people, families, complete during the program year based on accomplishment reported in HUD's Integrated Disbursement and Information iverse array of persons, families, households or housing unit HOME funded housing, public facilities or public service CAPER 7 CDBG HOME White 3,682 0 Black or African American 15 0 Asian 1,402 0 American Indian or American Native 1 0 Black/African American/White 4 0 Other 736 Total 5,840 0 Hispanic 2,138 0 Not Hispanic 3,702 0 Table 2 — Table of assistance to racial and ethnic Narrative Table 2 provides an aggregate of race all households or housing units reported a! data from all CDBG and HOME activities System (IDIS). Based on the information in Table 2 occupants benefitted from CDBG an projects during the program year. OMB Control No: 2506-0117 (exp. 06/30/2018) hnicity data for of funds bined number of people, families, complete during the program year based on accomplishment reported in HUD's Integrated Disbursement and Information iverse array of persons, families, households or housing unit HOME funded housing, public facilities or public service CAPER 7 CR -15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public - federal 970,832 HOME public - federal 1,314,868 Table 3 - Resources Made Available Narrative The federal, state, local and private resources available for 2019-2020 program year are identified in Table 3. The CDE formula grant funds. The HOME resources include $287,40 income and $696,905 of unexpended HOME funds from pr $1,314,868. A grand total of $2,285,700 of CDBG and HOM 2020 Action Plan. Identifv the geographic distribution and location of the implementation of projects during the G resources include $970,832 of CDBG 1 of HOME grant funds, $330,562 in program for years for a total HOME investment of E funds was available: to projects in the 2019- nts Target Area Planned ! Actual Percentage Narrative Description Percentage of of Allocation Allocation Citywide 86 Citywide Low- and Moderate- Code enforcement and Income Areas 14 Graffiti removal Table 4 — Identify the geographic distribution and location of investments M For the 2019-2020 program year, the City did not allocate new CDBG funds to Public Facilities and Infrastructure activity. The City spent CDBG funds for Code Enforcement ($117,803) and Graffiti Removal ($27,240) benefiting the low -and Moderate -Income Areas, which constitutes a total of 20% of available CDBG funds. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) M Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. To address housing and community development needs in Baldwin Park, the City leverages its CDBG and HOME entitlement grants with a variety of funding resources in order to maximize the effectiveness of available funds. The City requires the public services to report their leveraging amount. In 2019-2020, the leveraged amount provided by public service agencies was $11,434,020 from State, federal and private sources. HUD requires HOME Participating Jurisdictions (PJs) to match 25 percent of their HOME annual allocation. In accordance with 24 CFR 92.222, PJs satisfying the distress criteria established by the HOME Program regulations are provided a match reduction. Match reductions are granted due to fiscal distress, severe fiscal distress, and Presidential disaster declarations. For the 2019- 2020 program year, the City of Baldwin Park was required to provide a 12%2 percent match contribution. However, only administrative funds were expended, so there was no match required in the 2019-2020 program year. No publicly owned land was utilized for activities in the 2019-2020 program year. Fiscal Year Summary — HOME Match 1. Excess match from prior Federal fiscal year 3,885,831 2. Match contributed during current Federal fiscal year 0 3 .Total match available for current Federal fiscal year (Line 1 plus Line 2) 3,885,831 4. Match liability for current Federal fiscal year 0 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 3,885,831 Table 5 — Fiscal Year Summary - HOME Match Report CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) Al Match Contribution for the Federal Fiscal Year Project No. or Date of Cash Foregone Appraised Required Site Bond Total Match Other ID Contribution (non -Federal Taxes, Fees, Land/Real Infrastructure Preparation, Financing sources) Charges Property Construction 0 0 0 Materials, Donated labor 0 0 0 0 0 0 0 0 Table 6 — Match Contribution for the Federal Fiscal Year HOME MBE/WBE report Program Income — Enter the program amounts for the reporting period Balance on hand at Amount received during Total amount expended Amount expended for Balance on hand at end begin-ning of reporting reporting period during reporting period TBRA oOf reporting period period $ $ $ $ 0 0 0 0 0 Table OMB Control No: 2506-0117 (exp. 06/30/2018) CAPER 10 Minority Business Enterprises and Women Business Enterprises — Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non - Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American American Islander Indian Indian Contracts Amount I Amount Amount Total Women Male Business Enterprises Contracts Amount Amount Table 8 - Minority Business and Women Business Enterprises Minority Owners of Rental Property — Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non - Alaskan Asian or Black Non- Hispanic Hispanic Native or Pacific Hispanic American Islander Indian Amount I Table 9—Minority Owners ofRental Property [APER uMaControl No: usos-0zz/(exp 06/30/2018 11 Relocation and Real Property Acquisition — Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations 0 0 Displaced Households Temporarily 0 0 Relocated, not Displaced Households Total Minority Property Enterprises White Non - Alaskan Asian or Black Non- Hispanic Displaced Hispanic Native or Pacific Hispanic American Islander Indian Number 0 0 0 0 0 0 Cost 0 0 1 0 1 0 1 0 0 Table 10 — Relocation and Real Property Acquisition CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 12 CR -20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate -income, and middle-income persons served. Table 11— Households One -Year Goal Actual Number of Homeless households to be provided affordable housing units 200 490 Number of Non -Homeless households to be provided affordable housing units 2,920 0 Number of Special -Needs households to be provided affordable housing units 450 0 Total 3,570 490 Table 11— Households Table 12 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City continued to struggle meeting its housing goals in FY 2019-2020. Although the need and interest in homebuyer programs is great, the cost of homes exceed affordable amounts for low income households. The City continues to actively market its Home Improvement Grants and loans, however, was unable to provide a loan in FY 2019-2020. Because the success of the owner -occupied rehab programs is minimal, the City is once again re-evaluating its programs and available funding sources. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 13 One -Year Coal . Actual Number of households supported through Rental Assistance 0 490 Number of households supported through The Production of New Units 50 0 Number of households supported through Rehab of Existing Units 6 0 Number of households supported through Acquisition of Existing Units 0 0 Total 56 490 Table 12 — Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The City continued to struggle meeting its housing goals in FY 2019-2020. Although the need and interest in homebuyer programs is great, the cost of homes exceed affordable amounts for low income households. The City continues to actively market its Home Improvement Grants and loans, however, was unable to provide a loan in FY 2019-2020. Because the success of the owner -occupied rehab programs is minimal, the City is once again re-evaluating its programs and available funding sources. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 13 The City is evaluating several proposals using their HOME funds including the construction of a senior project. This project would commit all available HOME funds currently available to the City. The City has been working with a non-profit organization to be certified as a CHDO. The organization meets all the CHDO requirements and will be applying for CDO funding to purchase and rehabilitate single family units in Baldwin Park. With the approval of Measure H to fund homeless services and prevention, the City has been working on the implementation of the homeless plan approved by the County of Los Angeles. In addition, if other projects are deemed more effective, a substantial amendment to the five-year plan and annual plan will be processed. It should be noted that the funds allocated to Rehabilitation Admin provides for annual monitoring, including inspections and reviews for affordable housing projects as well as administration of residential and rental rehab projects. Discuss how these outcomes will impact future an Despite the challenges the City faced since 2017, the Cit 2020, since the need for housing rehabilitation remains rehabilitation loans were issued or housing rehab proje( reach its goal to assist property owners with funds to irr changes that might be available to address the need for The City is also considering options create affordable housing, possibly been diligently working with the dE HOME funds due to issues with the developer and is hopeful that the s year. Include the number of extremel served by each activity where it the eligibility of the activity. HOME wit' inR transit :ion or o' roject w I action plans. ended its rehabilitation programs in 2019- �at. During FY 2019-2020 no housing completed. Unfortunately, the City did not we their homes. The City will be considering /her -occupied housing rehabilitation. asure H funds and Project Based Vouchers to housing for homeless families. The City has casing project and has yet been able to allocate riding sources. The City is working with the °ceiving HOME funds in the 2020-2021 program DW -income, low-income, and moderate -income persons rmation on income by family size is required to determine Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 0 0 Moderate -income 0 0 Total 0 0 Table 13 — Number of Households Served CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 14 Narrative Information The 2015-2019 Consolidated Plan - Strategic Plan identified high priority affordable housing needs including preserving the supply of affordable housing and providing rental assistance to extremely low- income seniors. The 2019-2020 program year has been challenging, and during the last 4 months of the program year the situation worsened with the COVID-19 pandemic. The City struggled with its HOME funded housing rehabilitation program and was not able to complete any housing rehab projects using HOME funds during the program year. Since half of the City's CDBG program consists of the repayment of a Section 108 loan, the City did not have enough resources to address its worst-case needs of housing and those with disabilities. The remaining CDBG funds were used to address needs for public services, code enforcement and graffiti removal. There were no assisted housing units that met the Section 215 definition. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 15 CR -25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction's progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs In the County of Los Angeles, the Los Angeles Homeless Services Authority (LAHSA) is the lead agency coordinating the Continuum of Care (CoC). LAHSA is a joint powers authority for the City and County of Los Angeles (with the exception of the Cities of Long Beach, Pasadena and Glendale). A ten -member Commission governs LAHSA. Each of the County's five Supervisors appoints one (1) commissioner while the Mayor and City Council of Los Angeles appoint another five (5) members. LAHSA plans, coordinates and manages resources for the County's homeless programs. In addition, LAHSA provides technical assistance, data and other planning resources to many of the incorporated cities within the County, including the City of Baldwin Park. LAHSA develops and oversees a comprehensive strategy to address homelessness. According to the Ten -Year Plan to End Homelessness, the CoC has implemented several regional strategies that enhances local coordination to more effectively assist people in need. To more rapidly identify and assess people experiencing homelessness, the CoC has created regional homeless access centers that offer fully coordinated systems of outreach and facilitate universal assessment, intake, referral and transportation to resources. The CoC also has resources of information (such as 2-1-1) to better serve individuals who are homeless or at risk of becoming homeless. In addition, the CoC has implemented a database using real time information from intake and assessment that is housed in the Homeless Management Information System (RIMS). Collectively these strategies help minimize duplicationof effort and better connect the most vulnerable individuals and families, chronically homeless, and people at risk of becoming; homeless to appropriate resources. Measure H was approved though an L.A. County ballot that raised the sales tax by one-quarter (1/4) of a cent. The revenues are to provide services for the homeless. The tax applies to all the cities within the County of Los Angeles and would be in effect for ten years. To reach out to unsheltered homeless persons and assess their individual needs for the purpose of connecting them with available'` emergency shelter and transitional housing resources, the City of Baldwin Park provided information and referrals — primarily to 2-1-1 Los Angeles County. Additionally, to reduce and end homelessness, the City of Baldwin Park provided a total of $10,000 to service funds to the following activities: • East San Gabriel Valley Coalition for the Homeless (187 people) CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 16 Addressing the emergency shelter and transitional housing needs of homeless persons The ultimate solution to ending homelessness is transitional to permanent housing closely aligned with supportive services that ensure housing stability can be maintained. However, because the demand for affordable housing far outpaces the region's supply, Measure H was passed by the voters. Through Measure H, Cities will streamline the emergency and transitional housing system in order to address the immediate needs of Los Angeles County's homeless population. The City has supported local nonprofit agencies that provide emergency rental assistance and transitional housing needs for homeless or those at risk of becoming homeless. To address the emergency shelter and transitional housing needs of homeless persons, the City supported the East San Gabriel Valley Coalition for the Homeless that provides transitional housing, emergency assistance and winter shelter assistance to homeless families or families at risk of homelessness. Last year, the East San Gabriel Valley Coalition for the Homeless served 187 unduplicated people. Additionally, the City supported Domestic Violence Advocate and Teri G. Muse Family Services Center, organizations that provide emergency shelter and support services to victims of domestic violence. These programs provided a number of services to include but not limited to supportive services for survivors and perpetrators of domestic violence, batterer's program, and anger management, and assistance in guiding victims through the criminal justice system. Last year these programs served 1,146 unduplicated people. Lastly, the City of Baldwin Park continues to supporttheefforts of the Los Angeles County Continuum of Care (CoC) and its member organizations that address homelessness. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, 'receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again An individual or family is considered to be at -risk of becoming homeless if it experiences extreme CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 17 difficulty maintaining their housing and has no reasonable alternatives for obtaining subsequent housing. Homelessness often results from a complex set of circumstances that require people to choose between food, shelter and other basic needs. Examples of common circumstances that can cause homelessness include eviction, loss of income, insufficient income, disability, increase in the cost of housing, discharge from an institution, irreparable damage or deterioration to housing, and fleeing from family violence. As mentioned above, the City supported the East San Gabriel Valley Coalition for the Homeless, which provides transitional housing, counseling and case management to families at risk of homelessness. Last year, the East San Gabriel Valley Coalition for the Homeless served 187 unduplicated people through its transitional housing program. When paired with financial counseling, career coaching and other available case management services, the agency made certain that families are ready to succeed in their transition to permanent housing. The City of Baldwin Park funds the Housing Rights Center to provide fair housing, tenant/landlord mediation and legal services for residents through attorney consultations and preparation of legal documents for the residents to represent themselves in family law and landlord/tenant actions. Some of these services are provided to prevent undue evictions that could lead to homelessness. Two hundred and fifty three (253) households were served by the program during the program year. The Baldwin Park Housing Tenant -Based Housing Chi HCV Program provided ter households and located hority receives funding Voucher (HCV) Program -based rental assistance i the Citi limits. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) iUD to administer its Section 8 s well as four neighboring cities. The nely low- and very low-income 18 CR -30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The Baldwin Park Housing Authority (BPHA) was created and authorized to develop and operate housing and housing programs for low-income families. The BPHA receives its funding from the Department of Housing and Urban Development (HUD) for the administration of the Section 8 tenant -based Housing Choice Voucher (HCV) assistance program for the cities of Baldwin Park, West Covina, EI Monte, South EI Monte, and Monrovia in the County of Los Angeles. The data presented in tables below is for these cities as well as the management of a single public housing development in the City of Baldwin Park. The narrative reflects the conditions of BPHA's entire jurisdiction and the City of Baldwin Park. The BPHA's mission statement is to ensure all eligible residents" have equal access to available resources to enhance the enjoyment of life, enrich living conditions and create quality, stable communities of choice. BHPA currently manages an active portfolio of 12 public housing units and 490 Section 8 and Project Based vouchers. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership In partnership with the BPHA, the City continued to actively encourage residents to be involved in the organization through resident councils and active participation in housing authority decisions via surveys and other forms of engagements. BPHA implemented the use of social media to improve and maximize the outreach to owners and tenants and increase the accessibility of information. Residents also maintain a resident advisory board. BPHA continued to encourage residents to explore homeownership opportunities. Unfortunately, the City of Baldwin Park eliminated its Housing Assistance program to low- and moderate -income first-time homebuyers, known as the Silent Second Program. However, the City is continuously monitoring the housing market to possibly reinstate when feasible. Actions taken to provide assistance to troubled PHAs The Baldwin Park Housing Authority has been designated as a Standard Public Housing Agency. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 19 CR -35 - Other Actions 91.220(j) -(k); 91.320(i) -(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The two primary barriers to affordable housing identified in the 2015-2019 Consolidated Plan included housing affordability and the lack of monetary resources for affordable housing. As discussed in the Consolidated Plan's Strategic Plan section, a significant portion of the monetary resources that were used for affordable housing in the past included tax increment financing through the former redevelopment agency that was eliminated as a result of changes in State policy. The development of additional housing units affordable for low- and moderate -income households has been rated as the highest priority need due to the number of severely cost burdened households in Baldwin Park. In addition, a growing percentage of housing units is in need of rehabilitation to allow them to remain safe and habitable. The situation has been of particular concern for low- and moderate - income homeowners who are generally not in a financial position to properly maintain their homes. Actions taken to address obstacles to meeting underservedneeds. 91.220(k); 91.320(j) The primary obstacles to meeting the underserved needs of low- and moderate -income people include lack of funding from federal, state and other local sources, the high cost of housing that is not affordable to low-income people and the lack of availability of home improvement financing in the private lending industry. To address these obstacles, the City has invested CDBG and HOME funds in prior years to projects that supported the development of new rental housing units and the rehabilitation of existing rental housing units. To address underserved needs, 100 percent of the City's 2018-2019 expenditure of CDBG and HOME funds (excluding Section 108 Debt Service and Administration) was for projects that benefit low- and moderate -income people. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of childhood lead poisoning through housing -based approaches. To reduce lead-based paint hazards, the rehabilitation of housing units built prior to January 1, 1978 includes a lead-based paint testing and risk assessment. Where lead-based paint is identified, the City ensures that developers and contractors incorporate safe work practices or abate the lead-based paint as part of the scope of work to effectively reduce lead-based paint hazards to children in accordance with 24 CFR Part 35. Actions taken to reduce the number of poverty -level families. 91.220(k); 91.320(j) The Residential Lead Based Paint Hazard Reduction Act of 1992 (Title X) emphasizes prevention of CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 20 childhood lead poisoning through housing -based approaches. To reduce lead-based paint hazards, the rehabilitation of housing units built prior to January 1, 1978 includes a lead-based paint testing and risk assessment. Where lead-based paint is identified, the City ensures that developers and contractors incorporate safe work practices or abate the lead-based paint as part of the scope of work to effectively reduce lead-based paint hazards to children in accordance with 24 CFR Part 35. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The institutional delivery system in Baldwin Park is high -functioning and collaborative — particularly the relationship between local government and the nonprofit sector comprised of a network of capable community-based organizations that are delivering a full range of services to residents. Affordable housing development and preservation activities are being carried out by the Housing Division of the Community Development Department in partnership with housing developers and contractors. Public service activities were carried out by nonprofit organizations and City Departments to achieve the Strategic Plan goals. One of the keyways the City is developi needs has been by funding a wide varie populations and individuals or families Actions taken to en agencies. 91.220(k); To enhanc continued consulti involved in the delivery of h( Baldwin Park—particularly tl Representatives of the Depa coordinated efforts with the Agency. Additionally, the Hi the year to coordinate with coo and expanding ins )f services targete isk of homelessne on structure to seniors, s underserved feeds CDBG public service grants. and private housing and social service public and private housing and social service agencies, the City .ing the participation of a wide variety of agencies and organizations and SU1010ortive services to low- and moderate -income residents in nd moderate- income areas. Iment of Community Development – Housing Division participated in Los Angeles Homeless Services Authority, the Continuum of Care Lead ising Division and other City staff regularly participated in meetings during )cal organizations that are working in neighborhoods to address poverty through direct community engagement. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The 2015 Analysis of Impediments to Fair Housing Choice (AI) adopted by the Baldwin Park City Council on May 6, 2015 included three impediments to fair housing choice in the 2015-2019 Fair Housing Plan. During the 2018-2019 program year, the City of Baldwin Park Department of Neighborhood Services and CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 21 the Housing Rights Center affirmatively furthered fair housing choice through the implementation of recommendations contained within the Fair Housing Plan. Impediment No. 1: Discrimination against Persons with Disabilities The Al revealed that physical and mental disability fair housing discrimination complaints are the most common basis for fair housing discrimination complaints in Baldwin Park. To address the lack of understanding and sensitivity to the fair housing needs of physically and mentally disabled people, the City contracted with Housing Rights Center to provide an owner workshop on April 24, 2019 and a tenant workshop on May 1, 2019 in Baldwin Park and throughout the region that were geared toward disabled housing issues including reasonable accommodation and emphasizing that landlords may not refuse to rent on the basis of disability or any arbitrary factor. These workshops specifically addressed the housing needs and rights of persons with disabilities by expanding the base of knowledge concerning specific types of housing discrimination against the mentally and physically disabled. Impediment No. 2: Unfair Lending Practices The Al found in analyzing Home Mortgage Disclosure Act (HMDA) data that loan approval rates were higher for Asians and Whites than it was for Hispanics in Baldwin Park. Home loan approval rates increased as income increased but Hispanic applicants had lower approval rates in comparison to similarly situated racial/ethnic_groups with respect to income. The Al recommended bi-annual review of the HMDA data beginning in May 2017 to ensure that minority racial groups are not disproportionately receiving lower loan approval rates. [NH1] This will be done as part of the 2020-2024 Consolidated Plan and Analysis of Impediment currently underway. Impediment No. 3: Lack of The Al confirmed that there conti responsibilities among Baldwin P two thirds of all crises can be suc are able to resolve their differenc neutral convener, provides clarify During the 2018-2019 program housing services in Baldwin Pa nues to be a lack of knowledge of fair housing rights and ark residents and housing providers. Statistics demonstrate that over cessfully conciliated. This shows that housing providers and consumers es when the City's contracted fair housing service provider, as a ing information to resolve actual or perceived discrimination. !ar, the City contracted with Housing Rights Center to provide fair CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 22 CR -40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements To ensure that CDBG and HOME funds were used efficiently and in compliance with applicable regulations, the City provided technical assistance to all subrecipients at the beginning of the program year and monitored subrecipients throughout the program year. Technical Assistance To enhance compliance with federal program regul; Availability (NOFA) workshop to review the Plan goi with potential applicants. Subsequent to the appror subrecipient workshop was held to review program resources for documenting compliant requirements. Additionally, individuali throughout a program year. Activity Monitoring All activities were monitored in application to determine eligibility, Strategic Plai eligibility of 1 such as the IS list, prevailin review th e City provided an annual Notice of Funding rogram requirements and available resources the Annual Action Plan, a mandatory lations in detail, to provide useful forms and pliance proc( :ed technical assistance is provided on an as -needed basis ber 2018, beginning with a detailed review upon receipt of the formance with a National Objective and conformance with a amined the proposed use of funds, eligibility of the service area, and likelihood of compliance with other federal requirements nal Environmental Policy, Act, the System for Award Management (SAM) debarment ge, Minority and Women Business Enterprise, Section 3 and federal acquisition and relocation regulations, as applicable. Subrecipients are required to submit an audit at the time of submitting their application and other documentation to establish their capacity, and any findings noted in the audit are reviewed with the applicant. Eligible applications are then considered for funding. Once funded, desk monitoring includes ongoing review of required quarterly performance reports. For CDBG public service activities, an on-site monitoring is conducted once every two (2) years, except new subrecipients are monitored on-site the first year. These reviews include both a fiscal and programmatic review of the subrecipient's activities. The reviews determine if the subrecipient is complying with the program regulations and City contract. Areas routinely reviewed include overall administration, financial systems, appropriateness of program expenditures, program delivery, client eligibility determination and documentation, reporting systems, and achievement toward achieving contractual goals. Following the monitoring visit, a written report is provided delineating the results of the review and any findings of non-compliance and the required CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 23 corrective action. Subrecipients normally have 30 days to provide the City with corrective actions taken to address any noted findings. Individualized technical assistance is provided, as noted above, as soon as compliance concerns are identified. For CDBG capital projects, monitoring also includes compliance with regulatory agreement requirements. For HOME funded activities, annual monitoring is undertaken to ensure that for renter occupied units, household income, rents and utility allowances are in compliance with applicable limits pursuant to the affordability covenant. For ownership units, annual monitoring of occupancy is conducted throughout the affordability period. The following four HOME rental projects were inspected and monitored: • Telacu (8 Units) —10/3/19; • Metro Village (11 units) — unable to conduct. Due • Immanuel Housing (5 units) —10/8/19 and • Rio Hondo CDC —1/16/20 Citizen Participation Plan 91.105(d); 91.115( Describe the efforts to provide citizens with rea comment on performance reports. In accordance with the City's adopted Citizen Particip Gabriel Valley Examiner in English and in Spanish on availability of the Consolidated Annual Performance and comment period. A copy, of the public notices is l Baldwin Park City Clerk' 14403 Pacific Avenue Baldwin Park, CA 91706 Baldwin Park Community D Housing Division 14403 Pacific Avenue Baldwin Park, CA 91706 City website at https://www Baldwin Park Public Library 4181 Baldwin Park Blvd Baldwin Park, CA 91706 ent and an opportunity to an Plan, a public notice was published in the San tember 12, 2019 notifying the public of the Evaluation Report for a 15 -day public review uded in Appendix A. inpark.com/public-notices Baldwin Park Housing Department Facebook CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 24 CR -45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. CDBG funds are making a significant impact on strategies to address the high priority needs identified in the 2015-19 Consolidated Plan — Strategic Plan. As shown in Figure 1 in section CR -05 of this document, CDBG funds are contributing to eight of the ten Strategic Plan goals including Fair Housing Services, Public Services, Special Needs, Homelessness Prevention, Neighborhood Services, Public Facilities and Infrastructure Improvements, Section 108 Loan Repayment and Planning and Administration. The remaining two Strategic Plan goals are better suited for HOME -funded activities to address the Affordable Housing Development and Affordable Housing Preservation goals. There were no changes in the City's programs. Does this Jurisdiction have any op grants? ER [BEDI grantees] CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) Development Initiative (BEDI) es during the last year. 25 CR -50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. Maintaining HOME -assisted affordable housing is a high priority. During the program year, the City inspected the HOME -assisted properties listed below to determine compliance with the housing codes and other applicable regulations. Where any deficiencies existed, the property owner and property management were notified to make repairs and City staff followed up to ensure completion. • TELACU Senior Court, 14442 Pacific Avenue - 8 units — passed • Los Angeles Street Project, 16351 Los Angeles Street — 5 units — passed • Metro Village Apartments, 14428 E. Ramona Blvd— 11 units -unable to ins • ROP Bresee Property, 4500 Bresee Ave -1 single family unit - passed Provide an assessment of the jurisdicti 92.351(b) The aforementioned HOME -assisted During annual monitoring, the annul reviewed to ensure compliance with Refer to IDIS reports to describe including the number of project! According to the PR -09, report for th during the 2019-2020 program year HOME project. affir ions for HOME units. rties maintain an Affirmative Fair Housing Marketing Plan. native Fair Housing Marketing Report and waitlist are equirements to affirmatively further fair housing choice. :he amount and use of program income for projects, and owner and tenant characteristics HOME program, $38,015 of HOME program income was receipted Fhe funds will be committed when the City approves the next Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 26 TO: FROM: d Std GBIEL 00'•. �i�kLLEY n DATE Honorable Mayor and Members of the City Council Shannon Yauchzee, CEO Lourdes Morales, Chief Deputy City Clerk December 2, 2020 0 SUBJECT: Approve a Resolution Certifying the Results of the General Municipal Election Held on Tuesday, November 3, 2020 This report requests the adoption of Resolution 2020-062 certifying the results of the General Municipal Election held on November 3, 2020. RECOMMENDATION Staff recommends that Council Adopt Resolution No. 2020-062 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD NOVEMBER 6, 2018, AND DECLARING THE RESULTS THEREOF, AND SUCH OTHER MATTERS AS PROVIDED BY LAW." FISCAL IMPACT There is no fiscal impact associated with this Resolution. BACKGROUND On November 3, 2020, a General Municipal Election was held (in consolidation with the Los Angeles County Uniform District Election). The offices voted upon were the office of Mayor, two positions for the office of City Council, one office for City Clerk, and one office for City Treasurer. As authorized and requested by Resolution No. 2020-030, a count of all ballots cast in Baldwin Park was made at the office of the Los Angeles County Registrar-Recorder/County Clerk, in Norwalk, California. Upon completion, the Final Official Statement of Votes Cast and Canvass of the Votes Cast was prepared and issued with a Certificate of Election. The Certificate of Election issued by the Los Angeles County Registrar-Recorder/County Clerk is included as Attachment "A" to Resolution 2020- 062. ALTERNATIVES None LEGAL REVIEW This report and the associated Resolution has been reviewed and approved by the City Attorney as to legal form and content. ATTACHMENTS Attachments will be available on December 1, 2020. TO: FROM: d Std GBIEL 0 �i�kLLEY n DATE Honorable Mayor and Members of the City Council Shannon Yauchzee, CEO Lourdes Morales, Chief Deputy City Clerk December 2, 2020 7 SUBJECT: Reorganization of the City Council — Selection of Mayor Pro Tempore SUMMARY The purpose of this report is to complete the reorganization of the City Council with the selection of a new Mayor Pro Tempore as spelled out in the Baldwin Park Municipal Code. RECOMMENDATION Staff recommends City Council complete the reorganization of the City Council and follow procedures as suggested for the selection of Mayor Pro Tempore as follows: 1) The City Clerk opens the nominations for the office of Mayor Pro Tempore. Any Councilmember may nominate and no second to the nomination is required; and 2) After receiving nominations, the City Clerk closes the nominations; and 3) The City Clerk then conducts the election of the Mayor Pro Tempore by roll call vote. If there is more than one nomination, a roll call vote is conducted in the order in which nominations are received until a Mayor Pro Tempore is elected by majority vote. FISCAL IMPACT There is no fiscal impact associated with this item. BACKGROUND In accordance with Ordinance No. 1249, which established section 30.02 it is appropriate at this time to reorganize the City Council and select one of its members as Mayor Pro Tempore. Attachment 1 shows the recent rotation of Mayor Pro Tem. § 30.02 COUNCIL REORGANIZATION. The Council shall reorganize and select one of its members as Mayor Pro Tempore, on the following occasions: (A) In even -numbered years at the Council meeting at which the canvass of the results of the general municipal election are declared. (B) In odd -numbered years at the first regular meeting conducted in the month of December. (C) At such other times as a majority of the City Council shall order. ALTERNATIVES None LEGAL REVIEW This report has been reviewed and approved by the City Attorney. ATTACHMENTS 1. Mayor Pro Tempore Roster AM • L/LLW P � A - R, K CITY OF BALDWIN PARK ROSTER OF MAYORS AND MAYOR PRO TEM'S MAYOR APPOINTED MAYOR PRO TEM APPOINTED HenryJ. Littlejohn January 25, 1956 Lynn H. Cole January 1956 Hub H. Bloxham April 17, 1956 to March 4, 1957 Henry J. Littlejohn April 1956 Henry J. Littlejohn June 3, 1957 Lynn H. Cole June 1957 Lynn H. Cole April 15, 1958 Henry J. Littlejohn April 1958 Lynn H. Cole April 1959 HenryJ. Littlejohn April 1959 Lynn H. Cole April 19, 1960 Letcher Bishop April 1960 Letcher Bishop June 19, 1961 HenryJ. Littlejohn April 1961 Letcher Bishop April 10, 1962 Donald V. Holmes April 1962 Hub H. Bloxham April 17, 1963 Donald V. Holmes April 1963 Charles E. Morehead April 21, 1964 Adelina Gregory April 1964 Ivory D. Crites April 20, 1965 Adelina Gregory April 1965 Joseph McCaron April 19, 1966 Charles E. Morehead April 1966 Charles E. Morehead April 5, 1967 Ivory D. Crites April 1967 Joseph McCaron April 17, 1968 Charles E. Morehead April 1968 Joseph McCaron April 16, 1969 Charles E. Morehead April 1969 Joseph McCaron April 14, 1970 Adelina Gregory April 1970 Adelina Gregory April 7, 1971 Russell E. Blewett April 1971 Russell E. Blewett April 18, 1972 Leo W. King April 1972 Leo W. King April 17, 1973 Virgil V. Hamilton April 1973 Virgil V. Hamilton March 12, 1974 Adelina Gregory March 1974 Virgil V. Hamilton March 5, 1975 Joseph McCaron March 1975 Emmit R. Waldo Recalled 11/22/77 March 9, 1976 Jerry R. Kitchel Recalled 11/22/77 March 1976 Russell E. Blewett December 2, 1977 Virgil V. Hamilton December 1977 Russell E. Blewett (Resigned 10/18/78 March 14, 1978 Jack B. White March 1978 Jack B. White November 1, 1978 Robert H. McNeill November 1978 Jack B. White March 7, 1979 Felipe Aguilar, Jr. March 1979 THE MAYOR BECAME A "DIRECTLY ELECTED BY THE PEOPLE" OFFICE IN 1980 MAYOR ELECTED MAYOR PRO TEM APPOINTED Jack B. White April 8, 1980 Robert H. McNeill Leo W. King April 1980 April 1981 Jack B. White April 13, 1982 Bobbie W. Izell Robert H. McNeill April 1982 April 1983 Roster of Mayors and Mayor Pro Terns Page 2 MAYOR ELECTED MAYOR PRO TEM APPOINTED Jack B. White April 10, 1984 Leo W. King April 1984 **April 9986 Election Cancelled due to insufficient candidate film - o ly incumbents filed ** Jack B. White Richard Gibson April 1986 (Recalled 3/31/87) Richard Gibson April 1987 Leo W. King July 21, 1987 Bobbie W. Izell August 1987 Leo W. King April 19, 1988 Julia S. McNeill April 1988 (Resigned 12/2/89) Bette L. Lowes April 1989 Bette L. Lowes April 17, 1990 Julia S. McNeill April 1990 Juliia S. McNeill April 1991 Fidel A. Vargas April 21, 1992 Martin Gallegos April 1992 Martin Gallegos April 1993 Fidel A. Vargas April 14, 1994 Raul Martinez April 1994 Raul Martinez April 1995 Teri Muse April 1996 Bette Lowes March 4, 1997 Teri Muse March 1997 Manuel Lozano March 1998 Manuel Lozano March 2, 1999 Wm. "Bill" Van Cleave March 1999 Ricardo Pacheco March 2000 Manuel Lozano March 6, 2001 Linda Gair March 2001 Marlen Garcia March 2002 Manuel Lozano March 4, 2003 Wm. "Bill" Van Cleave March 2003 Ricardo Pacheco *March 2004 to December 2005 *Term extended due to change in election date from March to November of Odd years Manuel Lozano November 8, 2005 David J. Olivas December 21, 2005 Marlen Garcia December 6, 2006 Manuel Lozano November 6, 2007 Anthony J. Bejarano December 5, 2007 Monica Garcia December 17, 2008 Manuel Lozano November 3, 2009 Ricardo Pacheco December 16, 2009 Marlen Garcia December 1, 2010 Manuel Lozano November 8, 2011 Susan Rubio December 7, 2011 Monica Garcia December 5, 2012 Manuel Lozano November 5, 2013 Ricardo Pacheco December 4, 2013 Cruz Baca December 3, 2014 Manuel Lozano November 3, 2015 Monica Garcia December 16, 2015 Susan Rubio December 7, 2016 Manuel Lozano November 3, 2015 Ricardo Pacheco December 6, 2017 (election moved to Monica Garcia December 4, 2018 even # of ears Manuel Lozano November 6, 2018 Paul C. Hernandez January 15,2020 Emmanuel Estrada November 3, 2020 December 2, 2020 ITEM NO. 8 TO: Honorable Mayor and Members of the City Council T' r FROM: Lourdes Morales Chief Deputy City Clerk "" DATE: December 2, 2020 " ro�, 10 SUBJECT: Approve and Adopt Resolution No. 2020-063 Entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City"; and Review and Appoint Members to the City for the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone SUMMARY This report requests City Council selection of designated representatives and alternates as official representatives of the various organizations. RECOMMENDATION Staff recommends that the City Council rescind Resolution 2020-037 and complete the review and appointment of delegate and alternate via Resolution No. 2020-063, entitled: "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City". FISCAL IMPACT Not Applicable BACKGROUND Currently there is a vacancy on the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone due to the resignation/retirement of former Council Member Pacheco. Furthermore, additional review is required due to the reorganization of the Members of the City Council. ALTERNATIVES Not Applicable LEGAL REVIEW Not Applicable ATTACHMENTS 1. Resolution No. 2020-063 — New Appointment 2. Current Roster of City Council Appointed Delegates RESOLUTION NO. 2020-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY WHEREAS, it is the Council's desire to review and/or amend the existing appointments; and WHEREAS, Resolution No. 2020-037 adopted July 15, 2020 and all other Resolutions inconsistent herewith are hereby repealed and rescinded. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the San Gabriel Valley Water Association — Quarterly luncheon held in various locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Mayor Manuel Lozano Mayor Manuel Lozano Alternate: Councilmember Ricardo Pacheco Vacant Section 2. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Los Angeles County Sanitation District Nos. 15 & 22 — 4t" Wednesday at 1:30 p.m.; Joint Administration Office (MEMBERS RECEIVE A STIPEND — $125 per meeting) Existing Appointees New Appointees Representative: *Mayor Manuel Lozano Mayor Manuel Lozano Alternate: Councilmember Ricardo Pacheco Mayor Pro Tem Monica Garcia *Appointment of Mayor required by Sanitation District Section 3. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the League of California Cities — Los Angeles County Division — 1St Thursday at 6:00 p.m.; various locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Mayor Pro Tem Cruz Baca Councilmember Alejandra Avila Alternate: Councilmember Susan Rubio Councilmember Paul C. Hernandez Section 4. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Civil Defense Area "D" General Membership Meeting — 3rd Thursday at 8:30 a.m.; Area D Office (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Chief of Police Chief of Police Alternate: Mayor Manuel Lozano Mayor Manuel Lozano Section 6. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Independent Cities Association — 2„d Tuesday at 7:00 p.m.; rotating Council Chambers (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Mayor Pro Tem Monica Garcia Councilmember Paul C. Hernandez Alternate: Councilmember Ricardo Pacheco Councilmember Aleiandra Avila Section 7. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Independent Cities Association Lease Finance Authority — As Needed Basis in various times/locations (MEMBERS RECEIVE A STIPEND — $150 per meeting) Section 8. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Los Angeles County — City Selection Committee — As Needed Basis in various times/locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: *Mayor Manuel Lozano Mayor Manuel Lozano Alternate: Mayor Pro Tem Monica Garcia Mayor Pro Tem Monica Garcia *Appointment of Mayor required by State Law Section 9. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Southern California Association of Governments — Annual Conference in the month of May (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Councilmember Tem Cruz Baca Mayor Pro Tem Monica Garcia Alternate: Councilmember Susan Rubio Councilmember Paul C. Hernandez Section 10. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Foothill Transit Zone — Last Friday of the Month at 7:45 a.m.; Foothill Transit Administrative Offices (MEMBERS RECEIVE A STIPEND — $161 per meeting) Section 11. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the California Contract Cities Association (CCCA) — 3rd Wednesday at 6:00 p.m. in various locations (MEMBERS RECEIVE A STIPEND — No) Existing Appointees New Appointees Representative: Mayor Pro Tem Monica Garcia Mayor Pro Tem Monica Garcia Alternate: Councilmember Susan Rubio Mayor Manuel Lozano Section 12. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Governing Board of the San Gabriel Valley Mosquito and Vector Control District -2nd Friday at 90:00 a.m. in the District Office (MEMBERS RECEIVE A STIPEND — $100 per meeting) Section 13. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the San Gabriel Valley Council of Governments — 3rd Thursdays at 4:00 p.m. at the Foothill Transit Office (MEMBERS RECEIVE A STIPEND — $75 per meeting) Existing Appointees New Appointees Representative: Councilmember Monica Garcia Councilmember Jean M. Ayala Alternate: Councilmember Alejandra Avila Councilmember Monica Garcia Section 14. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. Existing Appointees New Appointees Representative: Councilmember Cruz Baca Mayor Manuel Lozano Expires: 12/31/2021 per Health and Safety Code § 2024 a Alternate: Councilmember Ricardo Pacheco Mayor Pro Tem Monica Garcia *Not required Expires: 12/31/2021 per Health and Safety Code § 2024 (a) Section 13. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the San Gabriel Valley Council of Governments — 3rd Thursdays at 4:00 p.m. at the Foothill Transit Office (MEMBERS RECEIVE A STIPEND — $75 per meeting) Existing Appointees New Appointees Representative: Councilmember Monica Garcia Councilmember Jean M. Ayala Alternate: Councilmember Alejandra Avila Councilmember Monica Garcia Section 14. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. PASSED, APPROVED, AND ADOPTED this 2nd day of December, 2020. 010 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-063 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on December 2, 2020 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN MARLEN GARCIA CITY CLERK COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: City Council Appointed Delegates to Various Organizations City Council Appointed Delegates to Various Organizations City Council Appointed Delegates to Various Organizations California Contract Monica Garcia Manuel Lozano 3ra Wednesday of the month No Stipend Contact: Kelli Lofing Cities Association California Contract Cities Various Locations Association (CCCA) 17315 Studebaker Rd. #210 6:00 — 8:00 pm Cerritos, CA 90703 info@contractcities.org staff@contractcities.org Governing Board Of Manuel Lozano Modica Garda 2nd Friday of the Month $10© Contact: Esther Elliot the San Gabriel *Alternate is not Per Meeting 626-814-9466 required 1145 N. Azusa Canyon Road eelliotts vmosuito,org Valley Mosquito West Covina, CA 9.790 and hector. Control *Term Expires `e m Expires District 121.3112020 1213112020 10:00 am San Gabriel Valley lean M. Ayala Monica Garcia 3rd Thursday of the month at 4:00 PM $75 Contact: Stephanie Hernandez Council of Per Meeting 1000 S. Fremont Avenue Foothill Transit Office A -10N, Suite 10-210 Governments 100 S. Vincent Avenue #200 Unit #42 (SGVCOG) West Covina, CA 91790 Alhambra, CA 91803 shernandez@sgvocog.org 4:00 pm 626-457-1800 AGENDA BALDWIN PARK HOUSING AUTHORITY VIRTUAL MEETING December 2, 2020 7:00 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https,�Lwww.youtube.corpAhanneVUCFLZO dQFRiy59rhiQZ13Eqffeqtured?view qs=subscriber http�ocldwinperk. granicus. comlViewPublisher. php Niew id=10 Audio Streaming Simultaneously in Spanish will be available at: https.-Ilwww.voutube.com/��hannel/UC3bPFBIHcoPIks]X etmGcA $XLD .. .. ....... 0 HU60F X A Manuell-ozano - Chair Paul C. Hernandez - Vice Chair Alejandra Avila Board Member Jean M. Ayala - Board Member Monica Garcia - Board Member PUBLIC COMMENTS COMENTARIOS DEL POBLICO The public is encouraged to address the Se invita al pOblico a dirigirse al Concilio o City Council or any of its Agencies listed cualquiera otra de sus Agencias nombradas en on this agenda on any matter posted on esta agenda, para hablar sobre cualquier asunto the agenda or on any other matter within publicado en la agenda o cualquier tema que est6 its jurisdiction. In accordance with bajo su jurisdicci6n. De acuerdo con e/ capitulo Chapter 39 of the Baldwin Park Municipal 39 del C6digo Municipal de la Ciudad de Baldwin Code, Speakers must address the Park, los comentaros deben se dirigidos al Council as a whole and refrain from Concitio como una sola entidad, y no ser making impertinent, slanderous, or impertinentes, difamatorios, o profanos, o profane remarks or disrupt the peace of interrumpir la paz de la reuni6n. the meeting. HOUSING AUTHORITY LL I REGULAR VIRTUAL MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Alejandra Avila, Jean M. Ayala, Monica Garcia, Vice Chair Paul C. Hernandez and Chair Manuel Lozano PUBLIC COMMUNICATIONS If you wish to comment, please email your name, City of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on December 2, 2020 to comments@baldwingark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 5:00 PM on December 2, 2020. If you are a non-English Speaker and require translation services in another language other than Spanish or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. PUBLIC HEARING 1. To Consider the Baldwin Park Housing Authority's (BPHA) Public Housing Agency (PHA) FY 2020-2024 Five Year Plan and FY 2020-2021 PHA Annual Plan Staff recommends that the BPHA conduct the public hearing, consider public input, and adopt Resolution No. HA -2020-001, entitled "A Resolution of the City of Baldwin Park Housing Authority approving and adopting the Public Housing 2020-2025 Five Year Plan and Annual Agency Plan for FY 2020-2021", which establishes the adoption pf the Plan as required by the U.S. Department of Housing and Urban Development (HUD). ADJOURNMENT CERTIFICATION I, Lourdes Morales, Chief Deputy Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 25th day of November, 2020. our s Morales Chief Deputy City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2"d Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at lmora/es(cDba/dwinpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE 11) 1 0 TO: Honorable Chair and Members of the Baldwin Park Housing Authority '7FROM: Benjamin Martinez, Community Dev. Director �1 7 'RL PREPARED BY: Carol Averell, Housing Manager ,,.4ALrLEY DATE: December 2, 2020 aANO PUBLIC HEARING: To Consider the Baldwin Park Housing Authority's (BPHA) Public Housing Agency (PHA) FY 2020- 2024 Five Year Plan and FY 2020-2021 PHA Annual Plan SUMMARY The purpose of this staff report is to describe, among other things, the Public Housing Agency (PHA) Five Year Plan and FY 2020-2021 PHA Annual Plan including the Enterprise Income Verification (EIV), the Violence Against Women Act (VAWA) policies and the establishment of the Project Based Vouchers (PBV) Program. The BPHA is will then be asked to consider Resolution No. HA -2020- 001, entitled: "A Resolution of the City of Baldwin Park Housing Authority approving and adopting the PHA 2020-2025 Five Year Plan and PHA Annual Agency Plan for FY 2020-2021", as required by the United States Department of Housing and Urban Development (HUD). FISCAL IMPACT The adoption of these plans will have no impact to the City's General Fund. All funding for these programs come from HUD. RECOMMENDATION Staff recommends that the BPHA conduct the public hearing, consider public input, and adopt Resolution No. HA -2020-001, entitled "A Resolution of the City of Baldwin Park Housing Authority approving and adopting the Public Housing 2020-2025 Five Year Plan and Annual Agency Plan for FY 2020-2021 ", which establishes the adoption pf the Plan as required by the U.S. Department of Housing and Urban Development (HUD). BACKGROUND Section 511 of the Quality Housing and Work Responsibility Act (QHWRA) of 1998 established the PHA Five Year and Annual requirements. The Five Year Plan describes the mission of the agency and the agency's long-range goals and objectives for achieving its mission. The Annual Plan outlines its approach to managing programs and providing services for the upcoming year, including the PHA and Section 8 Housing Choice Voucher Programs. The Annual Plan also serves as the annual application for grants to support improvements to public housing buildings, known as the Capital Fund Program. The plans are due to HUD by April 17, 2020 but earlier this year the due date was extended due to the COVID-19 pandemic. Included in the FY 2020-2024 Five Year Plan, is the establishment of the PBV Program and the proposed conversion to the Public Housing McNeil Manor units located adjacent to Morgan Park. In order to ensure sufficient funding to maintain and operate these units successfully, staff proposes to convert McNeil Manor to fair market rate rents and accept Section 8 Vouchers. The existing and future tenants will continue to only pay 30% of their household income toward rent and the Section 8 Voucher will pay the balance. Currently, the BPHA only receives the tenant's portion of the rent. Resident Advisory Board: To ensure public input, a Resident Advisory Board (RAB) is required consisting of Section 8 Participants and Public Housing McNeil Manor residents. The RAB met virtually on October 29, 2020 to review the plans being considered tonight. The RAB was informed of the proposed conversion and establishment of the PBV Program, and was in agreement with staff's recommendation to proceed. Public Notices: As required, a public notice was published in the San Gabriel Tribune informing the public that the FY 2020-2024 Five Year and the FY 2020-2021 Annual Plan, including the Statement of Consistency with the Consolidated Plan, proposed Capital Improvements and other required supporting documents were available for public review. No comments have been received from the public regarding the PHA Plans. LEGAL REVIEW Legal review is not required for the approval of plans contemplated in this staff report by the BPHA. ALTERNATIVE The alternative for this item would be to send it back to staff with a revised BPHA Board direction. ATTACHMENT 1. Draft BPHA Five Year Consolidated PHA Plan and PHA Annual Plan 2. Resolution No. HA -2020- 001 2020 -2024,5 -YEAR PHA PLAN AND 2020-2021 ANNUAL PHA PLAN EXHIBIT "A" HUD 50075-5Y 5 -Year PHA Plan 5 -Year PHA Plan U,S, Department of Housing and Urban Development OMB No. 2577-0226 Office of Public, and Indian Housing Expires: 02/29/2016 Purpose. The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations; programs; and services, and informs HUD, families served by the PHA, and members of the public of the PHA's mission; goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD -50075.5Y is to; be completed once every 5 PHA fiscal years by all PHAs. AJ � PHA Mame; Baldwin Park .__ PHA Code: CA 120 PHA Plan for Fiscal Year Beginning: (MM/YYY`e°`). 07/0112020 PHA Plan Submission Type; 0 5 -Year Plan Submission ❑ Revised 5 -Year Plan Submission Availability of information. In addition to the items listed in this form, PHAs must bave the elements listed below readily available to the public. A PHA must identify (hie specific location(s) where :the proposed PHA Plan, PHA flan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA Must provide information on how the public may reasonably obtain additional information on the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official websites. PHAs are also encouraged to provide each resident council a copy of their PHA Plans. A 45 -Day Public Comment Period: for the draft 2020 PHA Annual Plan and 2020-2024 Five-year Plan will commence on October 16, 2020 and conclude on Monday November 30, 2020. A Resident Advisory Board (RAB) virtual! telephone meeting will be held on October 29, 2020 to receive public input for the draft 2020-2021 Annual Plan and 2020-2024 Five Year Plan. The final draft will be presented to the BPHA Board of Commissioners for approval at the December 2, 2020 Board of Commissioners meeting. Copies of the 2020 Annual Plan and 2020-2024 Five-year Plan available at the BPHA Office or via the BPHA website; PHP offices and on the BPHA website, r cnia7ousina&c.tion-lt , All supporting documentation is 171 Pi -IA i7nmortin- Whenk hnx if enhmitfirat+ sa .Taint PHA Plan and cmmnlete table below) Participating PHAs PHA Program(s) in the Program(s) not in tite Code Consortia Consortia No, of Units in Each Program PH HCV Lead PHA; BA IMission, State the PHA's mission -for serving the needs of low- income, very lose- income; and extremely low- income families in the PHA's jurisdiction for the next five years. The Baldwin. Park Housing Authority"s mission is to provide residents with safe, decent, sanitary and affordable housing, slid cultivate sustainable affordable housing communities and partnerships that inspire self-sufficiency growth and confidence. Page 1 of 4 form HUD -50075.5Y (12/'2014) B.2 Goals and Objectives. Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low- income, and extremely low- income families for the next five years. Affordable Housing Develop a Project Base Voucher Program. Revitalize BPHA's housing assets. Increase leasing rate to lease the maximum units authorized by HUD. Enhance collaboration with community, regional and national partners. Continue efforts to leverage private and/or public funds to create housing opportunities. Exceptional Customer Service - Enhance customer service to residents, partners and other customers. Educate staff on new regulations and enforce current regulations. - Continue to assess and improve the management of the BPHA public housing and voucher programs. Improve collaboration with community partners and landlords. Continue to maintain and improve the BPHA SEMAP scores by addressing any areas of weakness and implementing new procedures to improve specific SEMAP indicators/scores. Equal Opportunity for Housing Continue services agreement with Fair Housing Agency to promote equal housing opportunities. Provide equal opportunity and affirmatively further fair housing by undertaking affirmative measures to ensure access to assisted housing regardless of race, color, religion, national origin, sex, age, familial status, disability. And as required by HUD regulations provide for additional protections regarding sexual orientation, gender identity, and marital status. Comply with the Violence Against Women Act (Victims of Domestic Violence) and any other federal, state or local law that provides greater protection for victims of domestic violence, dating violence, sexual assault or stalking. Provide Fair Housing training to BPHA employees and community housing partners. B.3 Progress Report. Include a report on the progress the PHA has made in meeting the goals and objectives described in the previous 5 -Year Plan. Please see Attachment B.3 B.4 Violence Against Women Act (VAWA) Goals. Provide a statemen€ of the PHA's goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking. The BPHA will comply with the Violence Against Women Act (Victims of Domestic Violence) and any other federal, state or local law that provides greater protection for victims of domestic violence, dating violence, Sexual assault or stalking. The BPHA will continue its efforts to support and assist children and adult victims of domestic violence, dating violence, sexual assault, and stalking and will continue to establish collaborative programs with domestic violence service providers. The BPHA will adopted policies including: Emergency Transfer Move Plan; notice to Housing Choice Voucher Owners and Managers; VAWA Policy and Standard Operating Procedures to follow upon an applicant, resident or participant claim; VAWA Notice of Occupancy Rights under the Violence Against Women Act; Extensive Coverage in HACA's Housing Choice Voucher Program's Administrative Plan, 13.5 Significant Amendment or Modification. Provide a statement on the criteria used for determining a significant amendment or modification to the 5 -Year Plan. The Baldwin Park Housing Authority determined that the following circumstances will constitute as a significant amendment/modification to this agency's PHA plan: Changes made to the admissions policies, organization of the waiting list and/or tenant rent payments; Addition of non -emergency work items not included in the 5 -Year Action Plan; - Modifications in use of replacement reserve funds under the Capital Fund in the amount of 20% or more of the annual grant; Modifications to demolition or disposition, designation or conversion activities. A substantial deviation may be defined as a loss and/or inadequate funding for a program, reallocation of funding to sustain programs and/or a change in regulatory requirements governing a program, thus requiring the PHA to amend its agency plan. As part ofthe Rental Assistance Demonstration (AAD), the BPHA is redefining the definition of a substantial deviation from the PHA Plan to exclude the following RAD-speci fie items per PIH Notice 2012-32, Rev -2: a. The decision to convert to either Project Based Rental Assistance or Project Based Voucher Assistance; b. Changes to the Capital Fund Budget produced as a result of each approved RAD Conversion, regardless of whether the proposed conversion will include use of additional Capital Funds; c. Changes to the construction and rehabilitation plan for each approved RAD conversion; and d. Changes to the financing structure for each approved RAD conversion. Page 2 of 4 form HUD-50075-SY (12/2014) B.6 I Resident Advisory Board (RATS) Comments. (a) Did the RAB(5) provide comments to the 5 -Year PHA Plan? Y N ❑ n (b) If yes, comments must be submitted by the PHA as an attachment to the 5 -Year PHA Plan, PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations, B.7 I Certification by State or Local Officials. L'tLrm Ht Cert ftation b)J State or• Local Officials of PHA Plans Consistency with the Consolidated Plan, Must be submitted by the PHA as an electronic attachment to the PHA Plan. Page 3 of 4 form HUD -50075-5Y (12/2014) Instructions for Preparation of Form HUD -50075-5Y PIIA Plan forPs' A. PHA information 2 CI' §9()3 2 (t AA Include the frill PHA Name, PHA Code; , PHA Fiscal Year Beginning (MM/YYYY), PHA Plan Solimissioln Type, and the ,Availability of Information, specific location(s) of all information relevant to the hearing and proposed PHA Plan, PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table: B. 5 -Year Plan. B.1 Mission. State the PHA's mission for serving the heeds of low- income, very low- income, and extremely low- income families in the PHA's jurisdiction for the next five years. (24 CTR 903 B.2 Coals and Objectives, Identify the PHA's quantifiable goals and objectives that will enable the PHA to serve the needs of low- income, very low- income, and extremely lone- income families for the next five years. (24 CTIA §90.3.60W)) For Qualified PHAS only, if at any time a PHA proposes to take units offline for modernization, then that action requires a significant amendment to the PHA's 5 -Year Plan, 13,3 Progress Report. Include -a report on the progress the PHA has made in meeting the goals and objectives described in the, previous 5 - Year Plan. (24 F 9tt3.6(b'2]) BA Violence Against Women Act (VALVA) Goals, Provide a statement of tine PHA's goals, activities objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking. (24CFut'903.6a 3) M5 Significant Amendment or Modification, Provide a statement on the criteria used for determining a significant amendment or modification to the 5 -Year Plan. B.6 Resident Advisory Board (RAIB)"comments. (a) Did the public or RAB provide comments' (b) If yes, submit comments as an attachment to the Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (24� P X903. l (, 1A `Fit. � , 3, I �) 511 of the Quality Housing and Work Responsibility Act, which added a new needs of ow - Income: families and: the progress made In meeting the goals and objectives described In tho provious S -Year Plan. of 1937, as amended, ne, and extremely low - Public reporting: burden for this Information: coilechnn is estimated to average.76 hours per response, Including the time for reviewing instructions, searching existing data sources,. gathering and main talnEng the Hata needed; and completing and reviewing the collection of Information. HUD may not collect this Information, and respondents are not required to complete this form, unless it displays a currently valid. OMB Control Number: RrIvacyAct Notice, The United States Department of Housing and Uthan Development is authorized to solicit the In Formation: requested In: this form by virtue of Title 12, U's. Code, Section 1701 et seq,,. and regulations promulgated thereunder at Title 12, Cade of Federal Regulations. Responses to the collection of Information are required to obtain a benefit or to retain a benefit, The Information requested does not lend Itself to can ndentlak y, Mage 4 of 4 form HUD-50075-SY (12/2014) -^wry o CL c a) v E � -r- L ro s U to Q d p c U 4- cn ti di o c o @ +J c a 0o W v o 0 0 3 o a c CL ai ro Q ro �„ ° s V;Q ro U a_ 3 0_ w c uo n L a) C Q1 L 4% 0- o c o � a) 3 a •� v L •y L U IA i v z a) v C ° .0 '" tUd O > D T a) 'L L C C O 7 J�-� m b Q. o L > L rn C n LL O ' x v (D L C to°m _ . Y "o o C o L u t 41 a3ui +J t v @ ro n cn ° o 0- °' Q> b n ro n 3 avn -0 rcv • s p U L O X to U CCD @_0 a) t v p a7 L -n o UA + )o Z u v cao 00 r o L L " > o v 4- a) > 0o Qa O v — N m ai o Q =a u was E 4. m @ OL ° or o C ` N ro N `4-° a vt us vii Q •� C Z C U N �- In N L V'1 U v@ •�, " 3 @(aL N '> `L° 4v a(/' L o a 4. 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CLO bB M L o c° a E L a 4�- c o c .E o c w' m LM o0 ro W U p CL vi @ 0�i0 {n o 00 E rLa N h0 �' @ C L C ..0 a @ v p u tin C a) uo •ro `o @ i a1 Q ro 4- .o L v o -a +n o by .a' .r.., v .+' E @ — ars m y v c v L a c 3 a c f° c v@ o ro L ai U � .c ro u o a @ a) @ a" o .4P S npi c a w vo � U c o +� :3 4� a 0 t +,c y a o o W� C1 C L a) o u c a) v — $.- a o CL c U v 4- o p m> c c @ +n a al +� v v C v a� - C * v o a> p O + c@ "' a c .p N u Q) c v v v ti '4- -a 'ors n Gn v w o @ @ru c ,� w o a) tw , Q Sao c a w Q @= u CLO S Li o +' 41 ��, c j 3 u L E � ,C c � a) c ,E � O C 3 o p N a) O o C ou O ro uo b4 -p a "o '@ ro � p r -I T N ua M Z LJ u 'cf' .� E wi � Q) 4-1 � O o0 trq vi C � '� sJ O N N m O � N bA u •` u � ra v m L � O C 4-' C: v � 0 0 0 0 � u m � 0 cLa cal Ln N cu E (LAn •y u M -� +1 OL O C i rp Q °- Attachment for Establishment of Proiect Based Vouchers In order to improve the utilization of voucher funding and increase the number of available affordable housing units in the Baldwin Park Housing Authority (BPHA) jurisdiction, the BPHA intends to project base up to 20% of its ACC vouchers under standard PBV guidelines and also may go up to 30% of its ACC voucher units for projects with supportive services, homeless families, families with veterans and units in low -poverty census tracts. The goal of the BPHA is to project base newly constructed units that are of high quality and that provide access to transportation, health services, schools and other supportive services. The preferred area for Project Based Voucher units will be areas within the Baldwin Park Housing Authority jurisdiction that would deconcentrate poverty and expand housing and economic opportunities for low-income families. Preference will be given to projects in the BPHA jurisdiction which have received other city or federal funding or are newly constructed or rehabilitated units. Site selection requirements will include areas with one or more of the following standards: • A HUD -designated Enterprise Zone, Economic Community, or Renewal Community; • A census -tract with a decreased, or a soon to be decreased concentration of assisted housing due to public housing demolition; • A census tract undergoing significant revitalization; • An area of federal, state, or local funding investment; • A census tract with new market rate units being developed, where the poverty rate has been positively impacted as a result; • An area that may have a poverty rate of 20 percent or more, but has experienced an overall decline in the poverty rate over the past five years (for example, the previous poverty rate in the past five years was much higher than 20 percent); or, • A census tract with meaningful educational and economic advancement opportunities. In accordance with PBV regulations, families will be eligible for a choice mobility tenant -based voucher after 12 months of living in the PBV unit, based on BPHA availability. EXHIBIT "B" HUD 50075 -SM Annual PHA Plan Streamlined Annual U.S. Department of Housing and Urban Development OMB No. 2577-0226 Office of Public and Indian Housing Expires: 02/29/2016 PHA Plan (Small PHAS) Purpose, The 5 -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and informs HUD, families served by the PHA, and members of (lie public of the PHA's mission, goals and objectives for serving the needs of low- income, very low- income, and extremely low- income families Applicability. Form HUD -50075 -SM is to be completed annually by Small PHAS, PHAS that meet the definition of a Standard PHA, Troubled PHA, High Performer PHA, HCV -Only PHA, or Qualified PHA do not need to submit this form. Definitions. (1) High -Performer PHA — A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers, and was designated as a high performer on both of the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments. (2) Ssuall PHA - A PHA that is not designated as PHAS or SEMAP troubled, or at risk of being designated as troubled, and that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceeds 550. (3) Housing Choice Voucher (HCI) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment, and does not own or manage public housing, (4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceeds 550, and that was designated as a standard performer in the most recent PHAS or SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualifier! PHA - A PHA with 550 or fewer public housing dwelling units and/or housing choice vouchers combined, and is not PHAS or SEMAP troubled, A: PHA Information. A.1 PHA Name: Park Housing Authority PHA Code: CA120 _Baldwin PHA Type: ® Small ❑ High Performer PHA Plan for Fiscal Year Beginning: (MMIYYYY): 0712020 PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Public Housing (PH) Units 12 Number of Housing Choice Vouchers (HCVs) 899 Total Combined 91. 1 PHA Plan Submission Type: ® Annual Submission ❑Revised Annual Submission Availability of Information, In addition to the items listed in this form, PHAS must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan, but excluded from their streamlined submissions. At a minimum, PHAS must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA. PHAs are strongly encouraged to post complete PHA Plans on their official website. PHAS are also encouraged to provide each resident council a copy of their PHA Plans. A 45 -Day Public Comment Period for the draft 2020 PHA Annual Plan and 2020-2024 Five-year Plan will commence on October 16, 2020 and conclude on Monday November 30, 2020, A Resident Advisory Board (RAB) virtual/ telephone meeting will be held on October 29, 2020 to receive public input for the draft 2020-2021 Annual Plan and 2020-2024 Five Year Plan. The final draft will be presented to the BPHA Board of Commissioners for approval at the December 2, 2020 Board of Commissioners meeting. ❑ PHA Consortia: (Check box if submittin Y, a Joint PHA Plan and complete table below) Participating PHAS PHA Code Programin the Consortia Program(s) not in the Consortia No. of Units in Each Programs) PH HCV Lead PHA: Page I of 6 form HUD -50075 -SM (12/2014) Page 2 of 6 form HUD -50075 -SM (12/2014) B. Annual Plan Elements Submitted with 5 Year PHA Plans. Required elements for all PHAS completing this doculpent in years in which;the. 5 Year Plan`is also due, This section does not need. to be completed for years when a ; PHA is not submitting its 5-Year Plan, See Section:C for required elements in all o.#her years (Years 1-4), B.l Revision of PHA Plan Clements. (a) Have the following PHA Plan elements been revised by the PHA since its last Five-Year PHA Plan submission? Y N ❑ ® Statement of Housing Needs and Strategy for Addressing Housing Needs. ❑ ® Decancentration and Other Policies that Govern Eligibility, Selection, and Admissions. ❑ ® Financial Resources. ❑ ®[tent Determination. ❑ ® Homeownership Programs. ❑ ® Substantial Deviation. ❑ ® Significant Amendment/Modification (b) The PHA must submit its Deconcentration Policy for Field Office Review. (c) If the PHA answered yes for any element, describe the revisions for each element below: B.2 New Activities. (a) Does the PHA intend to undertake any now activities related to the following in the PHA's current Fiscal Year? Y N ❑ ® Hope VI or Choice Neighborhoods. ❑ M Mixed Finance Modernization or Development. ❑ ® Demolition and/or Disposition, ❑ ® Conversion of Public Housing to Tenant Based Assis€ante. ® ❑ Conversion of Public Housing to Project-Based Assistance under RAD. ® ❑ Project Based Vouchers. ❑ ® Units with Approved Vacancies for Modernization, ❑ ® Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). (b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project-Based Vouchers (PBVs), provide the projected number of project based units and general locations, and describe how project basing would be consistent with the PHA Plan. Please see Attachment for the Conversion of Project Based Vouchers. B.3 Progress Report, Provide a description of the PHA's progress in meeting its Mission and Goals described in the PHA 5-Year Plan. This is the first Annual Plan of the 2020-2024 PHA 5-Year Plan. Page 2 of 6 form HUD -50075 -SM (12/2014) Page 3 of form HUD -50075 -SNI (12/2014) Annual Plan Elements On itte' d All Otte r Yeas (Vt eais 1-4). Required elements fair all,other` scal years. This section does* nedd to Ire completed in years whets a PHA is sulsmitting its 5 -Year PHA Plan, C.1. New Activities (a) Does the PHA intend to undertake any nein activities related to the following in the PHA's current Fiscal Year? Y <1 ❑ ® Hope VI or Choice Neighborhoods. ❑ E Mixed Finance Modernization or Development: ❑ 0 Demolition and/or Disposition.. ® ❑ Conversion of Public Housing to Tenant -Based Assistance. ® ❑ Project Based Vouchers. ❑ J Other Capital Grant Programs. (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants). (b) If any of these activities are planned for the current Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1437 Act under the separate demolition/disposition approval process:, (c) If using Project -Based Vouchers, provide the projected number of project -based units, general locations, and describe how project -basing would be consistent with the PHA Plan: Please see Attachment for the Conversion of Project Based Vouchers. (d) The PHA must submit its Deconcentration Policy for Field Office Review. C.2 Certification Listing Policies and Programs that the PHA has Revised since Submissionofits Last Annual Plan Form 50077 -SM, Centlication of Compliance with PHA Plans and Related Regulations, including Item -5 must be submitted by the PHA as an electronic attachment to the PHA Plan, Item 5 requires certification on whether plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. y ;, tl&4I�° A l'Vl's�R :t±$ III,'.,,. Vii a r &F 4�ghlI}w+� t iaL;a� rll taU tSb tY Yfs Gt Ssnq 5.,� DA Civil Rights Certification. Form 541177 -5M -HP, Certification of Compliance with PfIA Plans and Related RegattatiOnS, must be submitted by the PHA as anelectronic attachment to the PHA Plan. D.2 Resident Advisory Board (RAB) Comments. (a) Did the RAB(s) provide comments to the PHA Plan? Y N ❑ ❑', If yes, comments must be Submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RABrecommendations and the decisions tirade on these recommendations.. 17.3 Certification by State or Local Officials. f ngn. J JQ_LQQ77-S L, Cer trlication by Stale or Local Officials of PHA Plans Consistency n4th the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. Page 3 of form HUD -50075 -SNI (12/2014) E.1 Capital Improvements. Include a reference here to the most recent HUD -approved 5 -rear Action Plan (HUD -500752) and the date that it was approved by HUD. A. i'HA Information, All PHAs.must complete this section. AA Include the full PHA Name, PHA Code, PHA. Type, pHA Fiscal Year Beginning (Ivlivl/YYYY), PHA Inventory, Number of Public: Housing Units and or Housing Choice Vouchers (HCVs), PHA Plan Submission' Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan.: (21 PHA Consortia. Check box if submitting aJoint PHA Plan and complete the table: (24 CFR 45,tAft ) S. Annual Plan: PHAs-must complete this section during years where the 5 -Year Plan is also due, (24 CFR §9{3.12) BA Revision of PHA Plan Elements. PHAs must:: Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the "yes" box. if an element has not been revised, mark "no." [] Statement of Housing Needs and Strategy for Addressing Housing Needs, Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and a brief description of the PHA's strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income), (ii) elderly families and families with disabilities; and (iii) households of various races and ethnic groups' residing in thejurisdiction or on the waiting list based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location. For years in which the PHA's 5 -Year FHA Plan is also due„ this information must be included only to the extent it pertains to the housing needs of families that are on the PHA's public Housing and Section S tenant -based assistance waiting lists. 24 C'FR {(&..7 A 1 and 24 CPR §903.12(ls). Provide: n description of the PHA's strategy for addressing the housing needs of families in thejurisdiction and on the awaiting list in the upcoming year. For years in which the PH A's 5 -Year PHA Plan is also due, this "information must be included only to the extent it pertains to the housing needs of families that are on the PHA's public housing and Section 8 tenant -based assistance waiting lists. 24 t "FR x.903.7 a 2A(€i) and 24 CFR §903.12(b). ® Deconcentration and Other Policies that Govern Eligibility, Selection and Admissions, Describe the PHA's admissions policy for deconcentration of poverty and income mixing of lower-income families in public housing, The Deconcentration Policy must describe the PHA's policy for bringing higher incometenantsinto lower income developments and lower income tenants into higher income developments. The deconcentration requirements apply to general occupancy and family public housing developments. Refer to 24 CFR §903.2(b)(2) for developments not subject deconcentration of poverty aid income mixing requirements � Describe the PHA's procedures for maintaining waiting lists for admission to public housing and address any site-based waiting lists. 24 t FR t4i1L_L A statement of the PHA's policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV. (24 t l R `iti3.7 `b Describe the unit assignment policies for public housing 29 C l `lt §9t13.tb) El Financial Resources. A statement of financial resources, including a -listing by general categories, of the FHA's anticipated resources, such as PHA operating, capital and other anticipated Federal resources available to She PHA, as well as tenant rents and other income available to support public housing or tenant -based assistance. The statement also should include the non -Federal sources of funds supporting each Federal program, and state the planned use for the resources, (24 CFR `9017(c) ® Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units, including applicable public housing flat rents, minimum rents, voucher family rent contributions, and payment standard policies. (24CFR '903 7( E] Homeownership Programs. A description of any homeownership programs (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval. For years in which the FHA's 5 -Year PHA Plan is also due, this information must be included only to the extent that the PHA participates in homeownership programs trader section 8(y) of the 1437 Act. (24'C FR §4()3.?tR] and 24 CFR §903,12(b). [l Substantial Deviation. PHA most provide its criteria for determining a "substantial deviation" to its 5 -Year Plan. 24 C"1L �°7 r 2l3. ® SignitienntAmend mient/Modification. PHA must provide its criteria for determining a ``Significant Amendment or ivlodification" to its 5 -Year and Annual Plan. Should the PHA fail to define `significant amendment/modification', HUD will consider the following to be 'Significant amendments or modifications'; a) changes to rent or admissions policies or organization of the waiting list; b) additions of non -emergency public housing CF'P work items Page 4 of form 14UD-50075-SM (12/2014) (hems not included in the current CFP Annual Statement or CFP 5 -Year Action Ilan); or c) any change with regard to demolition or disposition, designation, homeownership programs or conversion activities. see guidance on HUD's website at: Notice 111111999-51. (214 QLIU2Q_3 tjLi h2lLii) If any boxes are marked "`yes", describe the revisions) to thoseclement(s) in the space provided. PHAs must submit a Deconcentration Policy for Field Office review. For additional guidance on what a PHA must do to deconcentrate poverty in its development and comply Witt) fair Dousing requirements, see 24 C 1'R 90-3 2 (2L4 C'FR §riQ3 2_3t b)) B.2 New Activities. If the PHA intends to undertake any new activities related, to these elements or discretionary policies in the current Fiscal Year, mark"yes" for those elements, and describe the activities to be undertaken in the space provided, If the PHA does not Plan to undertake these activities, mark "no," ❑ Hope VI or Choice Neighborhoods. 1) A description of any housing (includiiag project name, number (if known) and unit Count) for which the PHA will apply for HOPE V1; and 2) A timetable for the submission of applications or proposals, The application and approval process for Hope VI is a separate process. See guidance on HUD's website at: ht!P;L VnLw.hk1d.&avlcal'tiecss" ita/ ronriirtasr ahlhca euPindc. <ct"ria. (?SLgticrye PTI1; t1I tt-3O) ❑ Mixed Finance Modernization or Development, 1) A description of any housing (including name„ project number (if known) and unit count) for which the PHA Evill apply for Mixed Finance Modernization or development; and 2) A timetable for the submission of applications or proposals. The application and approval process for Mixed Finance Modernization or Development is a separate process. See guidance on HUD's website at: hila Ilattiaxw isud. =ovloEimcc s/raih,!lmo atm (7alrt"irerli�C,li qeN, cftn. (Notice) PI 112010- ❑ Demolition and/or Disposition. Describe any public housing projects owned by the PHA and subject to ACCs (including name, project number and unit numbers [or addresses]), and the number 'of affected units along with their sizes and accessibility features) for ~which the PHA Evill apply or is currently pending for demolition or disposition; and (2) A timetable for the demolition or disposition. This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed. The application and approval process for demolition and/or disposition is a separate process. See gtridancc on HUD's website al:h2ta //wwawv.lttrd."ovAotilces/ ih/ceraters sacldento ddrs o/index chm, (SCF"R 903 7(h)j ❑ Conversion of Public Housing. Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA is required to convert or plans to voluntarily convert to tenant -based assistance; 2) An analysis of the projects or buildings required to be converted; and 3) A. statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion. See guidance on HUD's website at: lattn' lasew`s.ltud, =ov/offices/ ilatcenterslsaciconwersiran.c.fns. (24 CF h90171jj) ❑ Project -Based Voucher& Describe any plans to use HCVs for new project -based vouchers. (24 CFR §953.57(bIti 1) lfusingproject-based vouchers, provide the projected number ofproject-based units and general locations, and describe how project -basing would be consistent with the PHA Plan. ❑ Other Capital Grant Programs (i.c., Capital Fund Community Facilities Chants or Emergency Safety and Security Grants). B3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA's progress in meeting the mission and goals described in the 5 -Year PHA Plan. (2=l C FR �9(!Tr'(la) C. Annual Plan. PHAs must complete this section during years where tie 5 -Year Plan is not due. (24 CFR §903.12) C.1 New Activities. If the PHA intends to undertake any new activities related to these elements in the current Fiscal Year, mark "yes" for those elements, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake these activities, mark "no." Hope VI or Choice Neighborhoods. 1) A description of any housing (including project number (if known) and unit count) for which the PHA will apply for HOPE VI or Choice Neighborhoods; and 2) A timetable For the submission of applications or proposals. The application and approval process for Hope VI or Choice ixeighborhoods is a separate process. See guidance on HUD's website at; httta'rlawwvi�f.irud, xr rahices/til roaranasd 1T/ho ea,/index:i frit« (NQtrce P1H 2010-30) ❑ Mixed Finance Modernization or Development.. 1) A description of any housing (including project number (if known) and unit count) forwhich the PHA will apply for Mixed Finance Modernization or Development; and 2) A timetable for the submission of applications or proposals. The application and approval process for Mixed Finance Modernization or Development is a separate process. See guidance on HUD's website at: blip:/JatiyYA.1 atrc& gtswdtrttrceslpih prograrmslplall opcohnilex efm. (t�) ice Pit 12010.30) ❑ Demolition and/or- Disposition. Describe any public housing projects owned by the PHA and subject to ACCs (including project number and unit numbers [or addresses]); and the number of affected Units along with their sizes and accessibility features) for which the PHA will apply or is currently pending for demolition or disposition; and (2) A timetable for the demolition or disposition. This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed. The application and approval process for demolition and/or disposition is a separate process. See guidance on HUD's website at: littrz //twawwa.latid,uov/otli s/nih(centerslsacldermca tiisncwlrnde vc!'in (ad f'Fl2 ❑ Conversion of Public Housing. Describe any public housing buildings) (including project number and unit count) owned by the PHA that the PHA is required to convert or plans to voluntarily convert to tenant -based assistance; 2) An analysis of the projects or buildings required to be converted; and 3) A, statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion: See guidance on HUD's website at: hit p /iwwwuwv.hud aw/rrat"fres/nda/ eni rs s rc/conweision.ctiit. (2d ,R t)3 7 ❑ Conversion of Public Housing. Describe any public housing buildings) (including project number and unit count) owned by the PHA that the PHA plans to voluntarily convert to project -based assistance tender RAD. See additional guidance on HUD's website at: Notice Pill 2012-32 ❑ Project -Based Vouchers. Describe any plans to use HCVs for new project -based vouchers. (24 CEL; '9R3.(a7 b I) If using project -based vouchers, Page 5 of form HUD -50075 -SM (12/2014) provide the projected number of project -based units and general locations, and describe how project -basing would be consistent with the PHA Plan. El Units with Approved Vacancies for Modernization, The PHA must include a statement related to units with approved vacancies that are undergoing modernization in accordance with .14 CF L4, FCQL)O�Da J _a _W, [] Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants), C.2 Certification Listing Policies and Prilgrams that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing forin HUD -50077 SM -HP, D. Annual Plan. PHAs must complete this section in all years. DA Civil Rights Certification. Form HUD -50077 SM -HP, PHA Cerfiftations of Compliance with the PHA Plans and Related Regulation, must be Submitted by the PHA as an electronic attachment to tile PHA Plan. This includes all certifications relating to Civil Rights and related regulations, A PHA will be considered in compliance with the AFFH Certification if. it can document that it examines its programs and proposed programs to identify any impediments to fair housing choice within those programs; addresses those impediments in a reasonable fashion in view of the resources available; works with the local jurisdiction to implement any of thejurisdiction's initiatives to affirmatively further fair housing; and assures that the annual plan is consistent with any applicable ConsoHdated Plan for its jurisdiction. L2!f(j,'R§9k3J o D.2 Resident Advisory Board (RAB) comments, If the RAD provided comments to the annual plan, mark "yes," submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA's decision made on these recommendations. (14 C -LL( a90t I !Lc 24 CVIU903 I 1�) D.3 Certification by State or Local Officials. Form HUD -50077 -SL, Cerifficalion by Slate or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (?2,4J(71"It �S903- 1 J) E. Statement of Capital Improvements. PHAs that receive funding from the Capital Fund Program (CFP) mast complete this section, (24 CFI 903. 7 Ug ) E.1 Capital Improvements. In order to comply with this requirement, the PHA must reference the most recent HUD approved Capital Fund 5 Year Action Plan. PHAs can reference the form by including the following language inScction C. 8.0 of the PHA Plan T-emplate: "See HUD Form 50075.2 approved by HUD on XX/XX/XXXX." This Information collection Is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added anew section SA to the U.S. Housing Act of 1937, as amended, which Introduced the 5 -Year and Annual VHA Plan, The S -Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA's operations, programs, and services, and In forms HUD, families served by the PHA, and members of the public of the PHA's mission, goals and objectives for serving the needs of low -Income, very low- Income, and extremely low-income families. Public reporting burden for this Information collection Is estimated to average 16,64 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection ofhlfermatlon. H0 D may not collect this information, and respondents are not required to complete this form, unless It displays a currently valid OMB Control Number. Privacy Act Notice. The United States Department of Housing and Urban Development Is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations, Responses to the collection of Information are required to obtain a benefit or to retain a benefit, The Information requested does not lend Itself to confidentiality. Page 6 of 6 form I -IUD -50075 -SNI (1212014) Attachment for Establishment of Prolect Based Vouchers In order to improve the utilization of voucher funding and increase the number of available affordable housing units in the Baldwin Park Housing Authority (BPHA) jurisdiction, the BPHA intends to project base up to 20% of its ACC vouchers under standard PBV guidelines and also may go up to 30% of its ACC voucher units for projects with supportive services, homeless families, families with veterans and units in low -poverty census tracts. The goal of the BPHA is to project base newly constructed units that are of high quality and that provide access to transportation, health services, schools and other supportive services. The preferred area for Project Based Voucher units will be areas within the Baldwin Park Housing Authority jurisdiction that would deconcentrate poverty and expand housing and economic opportunities for low-income families. Preference will be given to projects in the BPHA jurisdiction which have received other city or federal funding or are newly constructed or rehabilitated units. Site selection requirements will include areas with one or more of the following standards: • A HUD -designated Enterprise Zone, Economic Community, or Renewal Community; • A census -tract with a decreased, or a soon to be decreased concentration of assisted housing due to public housing demolition; • A census tract undergoing significant revitalization; • An area of federal, state, or local funding investment; • A census tract with new market rate units being developed, where the poverty rate has been positively impacted as a result; • An area that may have a poverty rate of 20 percent or more, but has experienced an overall decline in the poverty rate over the past five years (for example, the previous poverty rate in the past five years was much higher than 20 percent); or, • A census tract with meaningful educational and economic advancement opportunities. In accordance with PBV regulations, families will be eligible for a choice mobility tenant -based voucher after 12 months of living in the PBV unit, based on BPHA availability. EXHIBIT 00C" HUD 50077 -CRT -SM Certification of compliance with PHA Plans Certification of Compliance with U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Plans and Related Regulations OMB No. 2577-0226 (Small PHAs) Expires 02/29/2016 PHA Certifications of Compliance with the PHA Plans and Related Regulations including Civil Rights and PHA Plan Elements that Have Changed Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, 1 approve the submission of the 2020-2024 5 -Year andlor2020-2021 Annual PHA Plan for the PHA fiscal year beginning 2020, hereinafter referred to as " the Plan ", of which this document is a part and make the following certifications and agreements with the Department of Housing and Urban Development (HUD) in connection with the submission of the Plan and implementation thereof: I, The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 2. The Plan contains a certification by the appropriate State or local officials that the Plan is consistent with the applicable Consolidated Plan, which includes a certification that requires the preparation of an Analysis of Impediments to Fair Housing Choice, for the PHA's jurisdiction and a description of the manner in which the PHA Plan is consistent with the applicable Consolidated Plan, 3. The PHA has established a Resident Advisory Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description of the manner in which the Plan addresses these recommendations. 4. The PHA certifies that the following policies, programs, and plan components have been revised since submission of its last Annual PHA Plan (check all policies, programs, and components that have been changed): 903.7a Housing Needs 903.7b Deconcentration and Other Policies Governing Eligibility, Selection, Occupancy, and Admissions Policies _ 903.7c Financial Resources _ 903.7d Rent Determination Policies _ 903.7h Demolition and Disposition 903.7k Homeownership Programs T 903.7r Additional Information A. Progress in meeting 5 -year mission and goals —B. Criteria for substantial deviation and significant amendments —C. Other information requested by HUD _1. Resident Advisory Board consultation process _2. Membership of Resident Advisory Board — 3. Resident membership on PHA governing board The PHA provides assurance as part of this certification that: (i) The Resident Advisory Board had an opportunity to review and comment on the changes to the policies and programs before implementation by the PHA; (ii) The changes were duly approved by the PHA Board of Directors (or similar governing body); and (iii) The revised policies and programs are available for review and inspection, at the principal office of the PHA during normal business hours. 5. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 6. The PHA certifies that it will carry out the Plan in conformity with Title VI of the Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 7. The PHA will affirmatively further fair housing by examining their programs or proposed programs, identifying any impediments to fair housing choice within those programs, addressing those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implement any of the jurisdiction's initiatives to affirmatively further fair housing that require the PHA's involvement and by maintaining records reflecting these analyses and actions. 8. For a PHA Plan that includes a policy for site based waiting lists: • The PHA regularly submits required data to HUD's 50058 PICAMS Module in an accurate, complete and timely manner (as specified in PIH Notice 2010-25); Pagel of2 form HUD -50077 -CRT -SM (12/2014) • The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely have to wait to be admitted to units of different sizes and types at each site; • Adoption of site-based waiting lists would not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; • The PHA shall take reasonable measures to assure that such waiting list is consistent with affirmatively furthering fair housing; • The PHA provides for review of its site-based waiting list policy to determine if it is consistent with civil rights laws and certifications, as specified in 24 CFR part 903.7(c)(1). 9. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 10. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the .Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped, 11. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low -or Very -Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 12. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 13. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(x). 14. The PHA will provide the responsible entity or HUD any documentation that the responsible entity or HUD needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58 or Part 50, respectively. 15. With respect to public housing the PHA will comply with Davis -Bacon or HUD determined wage rate requirements under Section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 16. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 17. The PHA will comply with the Lead -Based Paint Poisoning Prevention Act, the Residential Lead -Based Paint Hazard Reduction Act of 1992, and 24 CFR Part 35. 18. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments), 2 CFR Part 225, and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments). 19. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. 20. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and additional requirements at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. 21. The PHA certifies that it is in compliance with applicable Federal statutory and regulatory requirements, including the Declaration of Trust(s). Baldwin Park Housing Authority PHA Name X 5 -Year PHA Plan for Fiscal Years 2020- 2024 _CA120 PHA Number/HA Code X Annual PHA Plan for Fiscal Year 2020-2021 I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Shannon Yauchzee Signature Title Executive Director Date Page 2 of 2 form HUD -50077 -CRT -5M (1212014) EXHIBIT "D" HUD 50077 -SL Certification by State or Local Official of PHA Plans Certification by State or Local Official of PHA Plans Consistency with the Consolidated Pian or State Consolidated Plan (All PHA s) U. S Department of Housing and Urban Development Office of Public and Indian Housing OMB No. 2577-0226 Expires 2/29/2016 Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan or State Consolidated Plan 1, Shannon Yauchzee , the Executive Director Official's Name Official's Title certify that the 5 -Year PHA Plan and/or Annual PHA Plan of the Baldwin Park Housing Authority PHA Name is consistent with the Consolidated Plan or State Consolidated Plan and the Analysis of Impediments (AI) to Fair Housing Choice of the of Baldwin Park Local Jurisdiction Name pursuant to 24 CFR Part 91. Provide a description of how the PHA Plan is consistent with the Consolidated Plan or State Consolidated Plan and the Al. City of Baldwin Park is dedicated to providing affordable housing and community development opportunities for low and moderate income persons and is committed to providing such services in accordance with Fair 1 hereby certify that all the information stated herein, as well as any inforfnation provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (1 8 U.S.C. 1001, t010, 1012; 31 U.S.C. 3729, 3802) Shannon Yauchzee Signature Title Executive Director Date 10/15/2020 Page 1 of 1 form HUD -50077 -SL (12/201.4) EXHIBIT "E" "NONE" EXHIBIT 'IF" Challenged Elements "NONE" EXHIBIT °°G" Capital Improvements N O 0 O N �o ed U o C7 O V U �C7w L eu COO P -i a�i a a L. R ERi C7VRSC] R •O Q ❑ ,o Ca O CD MO C? Ca Ca 0 0 C7 C > C7 C7 C7 C7 C7 C] C7 O N 00 U O v - v R R I I � I u V A I u U d 0 o c Ew d v x N o Oti O '.n � d v � N 7 , O � y aa. o a � ❑ © S d u v o40 bA 'r O O O d' Q� = a A Q Cd rA A 6. y Q b o v x o 00 se J rn W p N o o � A b '3 V cod N 7 N N CD N CD N CD N G. [1. +�+ cl o o u u u° u is ca a " di �, •� ,d a p" �, cv ,al j4 C'A �' E"" ®❑ r.i � � � N N N N N [V C/i G ON O N 0 r 0 Ij 91 a b 0 cs w b x C U 76, D O wl A4 U WO gt 6J U w � b dUU O N 0 r c 9 w .n 0 0 a� ^d aCi 0 0 a U N � Cd m O vi ami a� Gni •� ren o d d 6 cd 0 vi o z � cu � aCi o oz o a d cu a Q ww a ►. � � C7 U U C4 0 o , C O bA U O � Q � G bfj v 4 x O O y Qi � O Q 0 a cu F r� u > Cu O N 0 r c 9 w .n � O O N x M Q C7 O v �z 46 v2oW :9 bn P, v o 00 W G Q w N c� L � � EE 0 L�w .Oy CIO U iv U O U B � � '> !�! W � Ea O 0 C) ?, �O p id U z d a Z 0 o °o' bz Q� C'7UU C4 � 3 0 0.0 � O O � � Q O v of of 'C7 C z o�:� a Az¢ w N c� L 0 0 U cd [3a N O U R � 0 0a O 'G b U � U w www 7ac� U U O N O .�1 td n ca 0 kn a� a w o L d .p d a A n F" v � �i O � a Cd Cd W N y Cd w � �A W v rt �W o c_v O 0 O R � L � O d N to U O� � W 0 d � � x as � U q d�CD o oCq O N O .�1 td n ca 0 kn a� C/] I 10 Q A H o � N a..i �i G L � O 4y O Q Gly N G=e p[ v Z Z w .d W 'O U Q bn a L y �T7 'O �Q � b O L A ' bi � u ,d r) bA G bA p � 0 � Qac hi o� a� t Q I RESOLUTION NO. 2020-001 A RESOLUTION OF THE CITY COUNCIL OF BALDWIN PARK HOUSING AUTHORITY APPROVING AND ADOPTING THE PUBLIC HOUSING 2020-2024 FIVE YEAR PLAN AND ANNUAL AGENCY PLAN FOR FY 2020-2021 WHEREAS, the City of Baldwin Park Housing Authority administers the Section 8 Housing Choice Voucher and Public Housing Programs with funds provided by the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, the 2020-2024 Five Year Plan and the FY 2020-2021 Annual PHA Plan describes in accordance with Section 511 of the Quality Housing and Work Responsibility Act (1998) the agency's long-range goals and objectives for achieving its mission, the agency's approach to managing programs, and providing services for the upcoming five years; and WHEREAS, at the 2020-2024 Five Year Plan and the FY 2020-2021 Annual PHA Plan, serves as the annual application for the Capital Fund Program Grant to support its public housing; and WHEREAS, HUD regulations require that Public Housing Authorities that receive funds to operate Federal Public Housing and Section 8 Tenant Based Assistance (vouchers) programs must submit updated Annual PHA Plans on an annual basis. NOW THEREFORE BE IT HEREBY RESOLVED, the City of Baldwin Park Housing Authority does resolve as follows: 1. That the 2020-2024 Five Year Plan and the FY 2020-2021 Annual PHA Plan has been established in accordance with the Quality Housing and Work Responsibility Act and is current with HUD regulations. 2. That the Chairman and City Clerk shall certify to the adoption of this resolution. AOORIVED AND ADOPTED this 2"d day of December 2020 M . 101 i ■i►t�l ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Lourdes Morales, Chief Deputy City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020- 001 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on December 2, 2020 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN: Lourdes Morales CHIEF DEPUTY CITY CLERK