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HomeMy WebLinkAbout2020 12 16 Staff ReportNOTICE AND CALL OF A SPECIAL VIRTUAL MEETING OF THE CITY COUNCIL TO THE MEMBERS OF THE AFOREMENTIONED AGENCIES AND THE CITY CLERK OF THE CITY OF BALDWIN PARK NOTICE IS HEREBY GIVEN that a Special Meeting is hereby called to be held on WEDNESDAY, December 16, 2020 at 5:00 PM. virtually. Said Special Meeting shall be for the purpose of conducting business in accordance with the attached Agenda. NO OTHER BUSINESS WILL BE DISCUSSED THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS Dated: December 10, 2020. Emmanuel J. Estrada Mayor AFFIDAVIT OF POSTING I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of December 16, 2020. lA f,&. Marlen Garcia, City Clerk : qf.A I MR11 T i *Tj 10 1; ME I Z CITY COUNCIL SPECIAL VIRTUAL MEETING Ltecember 16, 2020 500 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https.-Ilwww.youtube.comlchannellUCFLZO dQERIy59rhiQZ13F g Ifeatured?view as=subscriber http.-Abaldwinpark.granicus.com/ViewPublisher.p ?view id=10 Audio Streaming Simultaneously in Spanish will be available at: https://www°youtube.com/channel/UC3bPFBIHcoPIks1Xc .....SS ... .. ,H""A ,-,U 11 1L'.... ..tI. ...'O EE - FY I' _ 11 fir ,... ., THE_ AN A RIEL JAK3 Emmanuel ... ..... J. Estrada - Mayor Alejandra Avila - Mayor Pro Tern Daniel Damian - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES PUBLIC COMMENTS The public is encouraged to address the City Council or any of its Agencies listed on this agenda. In accordance with Chapter 39 of the Baldwin Park Municipal Code, Speakers must address the Council as a whole and refrain from making impertinent, slanderous, or profane remarks or disrupt the peace of the meeting. COMENTARIOS DEL PUBLICO Se invita al pOblico a dirigirse al Concilio o cualquiera otra de sus Agencias nombradas en esta agenda. De acuerdo con e/ capitulo 39 del C6digo Municipal de la Ciudad de Baldwin Park, los comentaros deben se dirigidos al Concitio como una sola entidad, y no ser impertinentes, difamatorios, o profanos, o interrumpir la paz de la reunion. CITY COUNCIL SPECIAL VIRTUAL MEETING – 5:00 P.M. CALL TO ORDER: ROLL CALL: Council Members: Daniel Damian, Monica Garcia, Paul C. Hernandez, Mayor Pro Tern Alejandra Avila, and Mayor Emmanuel J. Estrada PUBLIC COMMUNICATIONS If you wish to comment on agenda items, please email your name, City of residence, item number and a phone number where you will be available between the hours of 5:30 PM to 6:00 PM on December 16, 2020 to comments@baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 3:00 PM on December 16, 2020. If you are a non-English Speaker and require translation services in another language other than Spanish, or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. OPEN SESSIONISTUDY SESSION • CIP Presentation Presented by Director of Public Works Sam Gutierrez RECESS TO CLOSED SESSION 1. Public Employee Appointment Pursuant to Government Code §54957: Position: Chief of Police 2. Conference With Legal Counsel—Existing Litigation Pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9: Case Name: BP Tale Corp. v. Rukli, Inc. Case No. 19STCV41708 Case Name: Herrera v. City of Baldwin Park Case No. 20STCV1 1521 Case Name: City of Baldwin Park v. McLean Case No. 20STCV25341 Case Name: Hadsell v. City of Baldwin Park Case No. BC548602 Case Name: Salcedo v. City of Baldwin Park Case No. BC676398 L Case Name: John Doe 1 v. John Doe S.V Case No. 20STCV37963 3. Real Property Negotiations Pursuant to Government Code §54956.8: A. Property: 4150 Puente Avenue (CAN 17-06) Negotiating Parties: City of Baldwin Park and Shaun Bershatski, RUKLI, Inc. B. Property: 13111 Spring Street & 428 Cloverleaf Drive (CAN 17-07) Negotiating Parties: City of Baldwin Park and Ming Hong Huang, 428 Cloverleaf, LLC. C. Property: 4145 Puente Avenue (CAN 17-01) Negotiating Parties: City of Baldwin Park and Edward Avakyan Jenome Research D. Property: 13467 Dalewood Street (CAN 17-09) Negotiating Parties: City of Baldwin Park and Darrin Oganesian and Ryan Oganesian, RD Baldwin Park E. Property: 5148 Bleecker Street (CAN 17-12) Negotiating Parties: City of Baldwin Park and Sergio Torres, Enrique Vega and Moses Acosta, Medical Grade Farms BP F. Property: 15023 Ramona Boulevard (CAN 17-13) Negotiating Parties: City of Baldwin Park and Shaun Szameit, Joshua Pierce and Kevin Huebner, Kultiv8 Group, LLC. G. Property: 4621 Littlejohn Street (CAN 17-15) Negotiating Parties: City of Baldwin Park and Teresa Tsai, GSC Capital Group H. Property: 4802 Littlejohn Street, Suite B (CAN 17-29) Negotiating Parties: City of Baldwin Park and Yichang Bai W&F International Corp. I. Property: 5175 Commerce Drive (CAN 17-18) Negotiating Parties: City of Baldwin Park and Linda Thong, Pacific Cultivation, LLC. J. Property: 15440, 15442 and 15444 Arrow Highway (CAN 18-01) Negotiating Parties: City of Baldwin Park and Tim McCarty Ala Karte, LLC K. Property: 4802 Littlejohn Street (CAN 17-28) Negotiating Parties: City of Baldwin Park and Marco Perez and Ren Yoneyama, VRD, Inc. L. Property: 13460 Brooks Drive (CAN 17-31) Negotiating Parties: City of Baldwin Park and Sigrid Lopez and Artem Karapetyan, Green Health Industries, LLC. M. Property: 1516 Virginia Avenue (CAN 17-30) Negotiating Parties: City of Baldwin Park and David Ju DJCBP Corp., dba Tier One Consulting N. Property: 14551 Joanbridge Street (CAN 17-02) Negotiating Parties: City of Baldwin Park and Tony Fong Baldwin Park Tale Corp. O. Property: 5018 pante Street Negotiating Parties: City of Baldwin Park and Robert Gray Distinct Indulgence, Inc. P. Property: Right of Way Director's Deed DD 980097-01-01 Negotiating Parties: City of Baldwin Park and Caltrans Roadside Park 4. Conference With Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9: Potential Case(s): Three (3) RECONVENE IN OPEN SESSION REPORT FROM CLOSED SESSION ADJOURNMENT CERTIFICATION 1, Marlen Garcia, City Clerk of the City of Baldwin Park hereby that, certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 24 hours prior to the meeting of December 10, 2020. '47A "&," Marlen Garci City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext 466 or e- mail lmorales(a)baldwinoark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE BALDWIN PARK CITY COUNCIL REGULAR VIRTUAL MEETING December 16, 2020 7:00 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https.-Ilwww.youtube.comlchannellUCFLZO dDER Falfeatured?view as=subscriber jy59rhiQZ13_L_ http://baldwinpark.granicus.com/ViewPublisher.phhp?view id=10 Audio Streaming Simultaneously in Spanish will be available at: https:llwww.voutube.com/channel/UC3bPFBIHcoPIks]X qetmGcA HUB CSF THE . . . . . . ... . . ... ..... .. . . 4 Cr J Emmanuel J. Estrada - Mayor Alejandra Avila - Mayor Pro Tern Daniel Damian - Council Member Monica Garcia - Council Member Paul C. Hernandez - Council Member PLEASE TURN OFF ALL ELECTRONIC DEVICES DURING THE MEETING. PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the City Se invita al pOblico a dirigirse al Concilio o cualquier Council or any of its Agencies listed on this otra de sus Agencias nombradas en esta agenda, agenda on any matter posted on the agenda para hablar sobre cualquier asunto publicado en la or on any other matter within its jurisdiction. agenda o cualquier tema que este bajo su In accordance with Chapter 39 of the jurisdicci6n. De acuerdo con e/ capitulo 39 del Baldwin Park Municipal Code, Speakers C6digo Municipal de la Ciudad de Baldwin Park, los must address the Council as a whole and comentaros deben se dirigidos al Concilio como refrain from making impertinent, slanderous, una sola entidad, y no ser impertinentes, or profane remarks or disrupt the peace of difamatorios, o profanos, o interrumpir la paz de la the meeting. reunion. CITY COUNCIL REGULAR VIRTUAL MEETING — 7:00 PM CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Council Members: Daniel Damian, Monica Garcia, Paul C. Hernandez, Mayor Pro Tem Alejandra Avila, and Mayor Emmanuel J. Estrada REPORT FROM CLOSED SESSION ANNOUNCEMENTS Council are also members of the Board of Directors of the Housing Authority, and Finance Authority, which are concurrently convening with the City Council this evening and each Council Member is paid an additional stipend of $30 for attending the Housing Authority meeting and $50 for attending the Finance Authority meeting. PROCLAMATIONS COMMENDATIONS & PRESENTATIONS PUBLIC COMMUNICATIONS If you wish to comment, please email your name, City of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on December 16, 2020 to comments@baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 5:00 PM on December 16, 2020. If you are a non-English Speaker and require translation services in another language, or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. 1. City of Baldwin Park's Warrants and Demands Staff recommends that the City Council ratify the attached Warrants and Demands Register. 2. Treasurer's Report — October 2020 Staff recommends that Council receive and file the Treasurer's Report for October 2020. City Council Agenda Page 2 3. Purchase of Software by State and Federal Law Staff recommends City Council: 1. Waive the formal bidding process pursuant to 34.23(C) of the Baldwin Park Municipal Code for this purchase, requiring a 4/5 vote, because Spillman Technologies is an existing contract vendor providing the Police Department's Computer Aided Dispatch and Records Management System platforms and is thus a sole -source vendor for this additional software to be used on their platform; and 2. Authorize the Police Department to purchase the requested software products; and 3. Authorize the Director of Finance to appropriate $42,351.17 to account #205-30- 310-58110-53000; and 4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase and installation. 4. Adoption of Resolution NO. 2020-064, "A Resolution of the City Council of the City of Baldwin Park, Authorizing the Purchase of Real Property from the State of California Department of Transportation's (Caltrans) Excess Land Located alongside Dalewood Avenue in the City of Baldwin Park, known as Roadside Park (Right of Way Director's Deed DD 980097-01-01)" It is recommended that the City Council approve the purchase of the real property for the amount of $78,500 from Park Dedication Funds (Quimby), Fund 234. Staff further recommends that the City Council take action on the following: 1. Adopt Resolution No. 2020-064, "A Resolution of the City Council of the City of Baldwin Park Authorizing the Purchase of the Real Property from the State of California Department of Transportation's (Caltrans) Excess Lands Located at alongside Dalewood Avenue in the City of Baldwin Park, Known as Roadside Park (Right of Way Director's Deed DD 980097-01-01)"; and, 2. Approve the Purchase and Sale Agreement; and, 3. Authorize the Chief Executive Officer and the City Attorney to carry out all subsequent and needed action to complete the purchase of the property. 5. Award of Contract for Landscape Maintenance Services to Mariposa Landscapes Inc. for Routine Maintenance of Center Medians along Various Major City Corridors It is recommended that the City Council: 1. Approve and award a maintenance services contract with Mariposa Landscapes, Inc. in an amount not -to -exceed $100,000; and 2. Authorize the Mayor and City clerk to execute the contract with Mariposa Landscapes, Inc, for landscape maintenance services; and 3. Authorize the Director of Finance and Director of Public Works to make the necessary budget adjustments for the new landscape maintenance services. City Council Agenda Page 3 6. Approval to Purchase Leica Geosystems RTC360 for Traffic Collision Reconstruction and Criminal Investigations Staff recommends City Council approval to: 1. Waive the formal bidding process pursuant to 34.23(C) of the Baldwin Park Municipal Code for this purchase, requiring a 4/5 vote, as this is a sole source vendor; and 2. Authorize the Director of Finance to appropriate $93,731.30 ($23,042.49 per fiscal year for four years) to Traffic Safety account 271-30-350-58140-63000; and 3. Authorize the Police Department to lease the requested reconstruction software and equipment; and 4. Authorize the Chief of Police, or his designee to complete all appropriate documentation necessary to complete the lease. CITY COUNCIL ACTING AS SUCCESSOR AGENCY OF THE DISSOLVED COMMUNITY DEVELOPMENT COMMISSION CONSENT CALENDAR All items listed are considered to be routine business by the City Council and will be approved with one motion. There will be no separate discussion of these items unless a City Councilmember so requests, in which case, the item will be removed from the general order of business and considered in its normal sequence on the agenda. SA -1 Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Treasurer's Report — October 2020 Staff recommends that the Board receive and file the Treasurer's Report for October 2020. SA -2 Approval of the Recognized Obligation Payment Schedule (ROPS 21-22) for the Period from July 1, 2021 to June 30, 2022 and Administrative Budget Staff recommends the City Council, as governing body of the SA: 1. Approve the ROPS 21-22 for the period of July 1, 2021 through June 30, 2022; and 2. Adopt the Successor Agency Administrative Budget for Fiscal Year 2021-22; and 3. Direct staff to proceed with submitting the final ROPS 21-22 to the LA County First District Consolidated Oversight Board for approval no later than January 11, 2021; and 4. Send the approved ROPS 21-22 to the County Executive Office, County Auditor Controller, the State Controller, and DOF by February 1, 2021; and 5. Instruct staff to post the approved ROPS 21-22 on the City's website. REPORTS OF OFFICERS 7. Approve and Adopt Resolution No. 2020-065 Entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City"; and Review and Appoint Members to the City for the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone Staff recommends that the City Council rescind Resolution 2020-037 and complete the review and appointment of delegate and alternate via Resolution No. 2020-065, entitled: "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City". City Council Agenda Page 4 CITY COUNCIL / CITY CLERK / CITY TREASURER / STAFF REQUESTS & COMMUNICATION Request by Mayor Emmanuel J. Estrada for discussion and consideration: Mayor Estrada requests City Council discussion and selection of two sub -committee members to meet with BPUSD members in regards to City and District relations and possible joint use projects. Request by Mayor Pro Tem Alejandra Avila for discussion and consideration: Mayor Pro Tem Alejandra Avila requests City Council discussion and direction to staff to place the recent Council Chambers facility naming on hold and to return to the City Council with a study session to discuss and adopt a formal policy on naming any future city facilities. Request by Council Member Danny Damian for discussion and consideration: Councilmember Danny Damian requests City Council discussion and direction to staff to prepare and send an RFP for on call Engineering and Building Services to ensure the City is receiving the best services at competitive costs. ADJOURNMENT CERTIFICATION I, Marlen Garcia, City Clerk of the City of Baldwin Park hereby certify that, under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of December, 2020. "'7AA& Marlen Garcia City Clerk For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e -mai at Imorales(a)baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) City Council Agenda Page 5 ITEM NO. 1 TO: Honorable Mayor and Members of the City Council FROM: Rose Tam, Director of Finance DATE: December 16, 2020 SUBJECT: City of Baldwin Park's Warrants and Demands SI IMMARY Attached is the Warrants and Demands Register for the City of Baldwin Park to be ratified by the City Council. RECOMMENDATION Staff recommends that the City Council ratify the attached Warrants and Demands Register. FISCAL IMPACT The payroll for the last period was $492,514.12 and the attached General Warrants Register was $563,115.55 for a total amount of $1,055,629.67. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous City Council meeting and the following is a summary of the payment released: 1. The last payroll of the City of Baldwin Park consists of check numbers 200999 to 201004 Additionally, Automated Clearing House (ACH) Payroll deposits were made on behalf of City Employees from control number 24512 to 24730 for the period November 15, 2020 through November 28, 2020, inclusive; these are presented and hereby ratified in the amount of $492,514.12. 2. General Warrants, with the bank drafts in the amount of $204,923.97 and checks from 231001 to 231115 in the amount of $358,191.58 for the period of November 24, 2020 to December 7, 2020, inclusive; in the total amount of $563,115.55 constituting of claims and demands against the City of Baldwin Park, are herewith presented to the City Council as required by law, and the same hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. 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Cao o o o o o O o o CD o o o Cl o o 000 00004000 o o ol°wwQvz In In "n Vn vr•n In vi In IQ "n vl 1n 1n It Cl Cl o 000v]�.�.-��.-+.-�� -+tel �n 0000000000000000�t er �n »ho �^Nh€N N Cl NCI CtN fl NCt CI N NNrn a-� I aCM—Msp d a r p o NSfj M •ciC7 0V,0 M111- a°�Uda°Um�a cwav,va-(~rnrGou�H , {-��'vza� �Rim MEN A wa�aaaaaw P, awwa,wwwwuawuiuzwwwwruwwM v0vl0 OOOOOOOOQOOOOOCO qq�yQp�cQpnypp�riQQirQQ�rp��pn�ppr��p�p�pp�Npp�p�pp�pp�p{�{��q�q�ppp�p. wWWWWG�W113��[�WW�s3�t�lwW+�7WWki 00000000000000000000co waW�jo�w, Wla, 0o00n0n000000nnnnnn0rni•n d (� NN CJ CA N NN 000000000000000 o Ci CA CkN C)NOb O Nb o C> 00004000 0 0000 0 0 000 O 0000ID 0 0 0 C. 0 0 0 O 0 0 0 0 o C3 0 0 0 O o o O O o 0 0 0 0 0 0 0 0 0 0[r1 k C1 A U1 �n '/1 •/i �n»» h»»» 000000 C> C> C7 4000 00000 0000 MMMMM MtnMMcrIMNNNNN �1 �l �1 �I��1 �1 �1 �1 �] C]hl hil hl �]hl �] r� o 0 0 0 0 0 0 0 0 0 o C C G G G❑ c C C C C C C❑❑❑ >~ G❑ G❑❑ a AAnnAAQwu u wwwwuzzu2ww s WSW -8 w wwwwww Honorable Mayor and Members of the City Council Rose Tam, Director of Finance December 16, 2020 Treasurer's Report — October 2020 SUMMARY Attached is the Treasurer's Report for the month of October 2020. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for October 2020. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report TO: u ;O , r 'r Tia' r FROM: 0 \' VALLEY �� DATE: SUBJECT: Honorable Mayor and Members of the City Council Rose Tam, Director of Finance December 16, 2020 Treasurer's Report — October 2020 SUMMARY Attached is the Treasurer's Report for the month of October 2020. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that Council receive and file the Treasurer's Report for October 2020. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report INVESTMENT CITY OF 13ALDWI N PARK TREASURER'S REPORT 1013112020 INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Cg!o!n Local Agency Investment Fund (LAIF) $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 6iy"inc$udTng General Fund & all other Special Revenue Funds 0.620% Varies Varies 27,022,390.23 $ 27,022,390.23 $ 27,022,390.23 $ 27,022,390,23 Housing Authority Varies Varies 14,067.46 14,057.46 14,067A6 14,057A8 27,036,447.69 27,06,44769 27,036,447.69 27,036,447.69 Certificate of Deposit Citibank National Association (Mutual Securities) 166% 1125/2019 112612021 250,000,00 201000,00 260,000.00 261,567.50 Barclays Bank Del (Cantella) 3.05% 121I912018 1212112020 250,000.00 260,000.00 250,000.00 251,077:60 600,000.00 500,000.00 500,000.00 502,646.00 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrusUDebt Service Fund) Varies Varies Varies 6,751,695.24 6,751,695.24 6,761,695.24 6,761,695.24 Fiscal Agent Funds -Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 9.64 9.64 9.64 9,64 6,751,704.88 6,761,704.88 6,761,704.88 6,761,704,88 Total Investments $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 City Miscellaneous Cash 138,121.96 Successor Agency 1,648.76 Housing Authority 425,341.63 Financing Authority 11,700.00 Total Cash With Bank of the West 2,760,932.55 Investment Brokerage Capital Reserves (mvdend Option Cash) 3,82143 Total Cash and Investments $ 37,052,908-55 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2012. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transactions made for the month of October 2020 and several deposits/withdrawals were made through the Local Agency Investment Fund, In Compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are incompliance to the City's Statement of Investment Policy. Approved by: Rose Tint Director of Finance SAN 646REL ,TVALLEY`'° FANO , DATE: ITEM NO. 3 Honorable Mayor and City Councilmembers Robert Lopez, Interim Chief of Police December 16, 2020 SUBJECT: Purchase of Software Mandated by State and Federal Law SUMMARY This report requests City Council approval for the purchase and installation of computer software needed for the Police Department to become compliant with state and federal legislation. RECOMMENDATION Staff recommends City Council: 1. Waive the formal bidding process pursuant to 34.23(C) of the Baldwin Park Municipal Code for this purchase, requiring a 4/5 vote, because Spillman Technologies is an existing contract vendor providing the Police Department's Computer Aided Dispatch and Records Management System platforms and is thus a sole -source vendor for this additional software to be used on their platforms; and 2. Authorize the Police Department to purchase the requested software products; and 3. Authorize the Director of Finance to appropriate $42,351.17 to account #205-30-310-58110- 53000; and 4. Authorize the Chief of Police, or his designee, to complete all appropriate documentation to complete the purchase and installation. FISCAL IMPACT There will be no fiscal impact to the general fund. Federal Asset Forfeiture funds will be utilized to make this purchase. BACKGROUND California Assembly Bill 953, the Racial and Identity Profiling Act ("RIPA"), was signed into law in 2016. It requires law enforcement agencies to report stop data statistics to the California Department of Justice. The reporting requirement commencement date varies based on the size of the agency. The Baldwin Park Police Department must begin submitting this data on January 1, 2022. At the federal level, the Federal Bureau of Investigation's Uniform Crime Reporting ("UCR") program is being replaced with the National Incident Based Reporting System ("NIBRS"). NIBRS will be implemented during the 2021 calendar year. Both RIPA and NIBRS will require all law enforcement agencies to submit much more detailed information when reporting crime statistics to the California and United States Departments of Justice. RIPA will require that information such as the perceived and actual race, ethnicity, gender, and age of persons stopped by police officers, and many other factors, are reported to the State. NIBRS will expand OCR's current eight categories of crimes to over thirty reportable categories and establishes new guidelines for how crimes are categorized and reported when multiple crimes are committed in a single incident. Both laws require software solutions integrated into the Computer -Aided Dispatching and Records Management Systems ("CAD/RMS") in use by virtually all law enforcement agencies. Major CAD/RMS providers including BPPD's Spillman Technologies are working in concert with both Departments of Justice to ensure that the software will be fully compliant with state and federal regulations. Spillman Technologies is expected to finish and install the software onto BPPD's CAD/RMS computer server within the next few months. Because Spillman Technologies is the manufacturer of BPPD's CAD/RMS systems, they are a sole source provider for this software solution. Spillman Technologies is a fully -owned subsidiary company of Motorola Solutions; as such the attached price quotes bear Motorola Solutions logos. The combined purchase price of both software programs exceeds $25,000.00 to a single vendor, therefore these purchases are being brought to City Council to consideration as per City of Baldwin Park purchasing rules. LEGAL REVIEW Not Applicable. ALTERNATIVES State and federal laws require local compliance with RIPA and NIBRS; as such there is no alternative through which the Police Department can become compliant with these legal mandates. ATTACHMENTS 1. RIPA purchase price quote from Motorola Solutions. 2. NIBRS purchase price quote from Motorola Solutions. 0 MOTOROLA SOLUTIONS Quote and Purchase Addendum Quoted Date: September 10, 2020 Quote Number: 200423 Quote Expiration: July 22, 2021 Prepared By: Tally Gor-his Services Included • Flrst�year Maintenance — For the specific modUle(s) listed in this document, all upgrades and livet phone support services are included 1or the entire first year. • Project Management and Installation — Motorola Solutions will assign a Flex Project Manager as the agency's single point of contact� This individual will coordinate Motorows expert installation and training staff as needed to ensure a smooth upgrade transition, Included in Quote CA Racial & Identity Profiling Module Package Quote $17y490.28 Payment Terms *Preapproved to split up payment in half across two fiscal years. FUtLire Maintenance Future maintenance is estimated for your planning purposes and is not includ in this purchase. 2nd -year maintenance will begin 12 months from production implementation. I N.V. 9. 0, W.. Hong In I W-1 I W-1 -T 01-0111"1111"".. Baldwin Park Police Department Customer Name Date Authorized Signature Ordylitaim.til'orgmiligom 111 0 MOTOROLA SOL-UTIONS Quote and Purchase Addendum Quoted Date: September 10, 2020 Quote Number 200423 Quote Expiration, Dee 22, 2020 Pochis Services Included * First-year Maintenance — For the specific module(s) listed in this document� all upgrades anc live phone support services are; included for the; entire first year, * Project Management and Installation — Motorola Solutions will assigna Flex Project�Manag as the agency's single point of contact. This individual Will coordinate MotoroWs expert installation and training staff as needed to ensure a smooth upgrade transition. Included in Quote California IBR Package Quote Training $249860.89 Payment Terms Tr approved to split payment in half across two fiscal years, Future Maintenance • Future maintenance is estimated for your planning purposes and is not included in this purchase. • 2nd -year maintenance will begin 12 months from �productioh implementation, Cus t o m e r Name Authorized Signature Print Name and Title ITEM NO. 4 TO: Honorable Mayor and Members of the City Council FROM: Sam Gutierrez, Director of Public Works HU .o C THE'.' DATE: December 16, 2020 M�SUBJECT: Adoption of Resolution No. 2020-064, "A Resolution of the City Er Council of the City of Baldwin Park Authorizing the Purchase of 'JAIN�Real Property from the State of California Department of Transportation's (Caltrans) Excess Land Located at alongside Dalewood Avenue in the City of Baldwin Park, Known as Roadside Park (Right of Way Director's Deed DD 980097-01-01)" SUMMARY The purpose of this staff report is to provide background information and transaction details for the City Council to consider adoption of Resolution No. 2020-064 authorizing the purchase of the real property described as Roadside Park (DD 980097-01-01) located alongside Dalewood Avenue in the City of Baldwin Park for the amount of $78,500. RECOMMENDATION It is recommended that the City Council approve the purchase of the real property for the amount of $78,500 from Park Fees (Quimby), Fund 234. Staff further recommends that the City Council take action on the following: 1. Adopt Resolution No. 2020-064, "A Resolution of the City Council of the City of Baldwin Park Authorizing the Purchase of the Real Property from the State of California Department of Transportation's (Caltrans) Excess Lands Located at alongside Dalewood Avenue in the City of Baldwin Park, Known as Roadside Park (Right of Way Director's Deed DD 980097-01-01)"; and, 2. Approve the Purchase and Sale Agreement; and, 3. Authorize the Chief Executive Officer and the City Attorney to carry out all subsequent and needed action to complete the purchase of the property. FISCAL IMPACT The adoption of Resolution No. 2020-064 and approval of this action will have no impact on the City's General Fund. This purchase will be funded by the City's Park Dedication Fund, No. 234 (Quimby funds). The total cost of the purchase is $78,500 as described in the Purchase and Sale Agreement attached to this report as Attachment 2. The purchase will require a deposit of $7,800 which will be applied to the final purchase once the sale is complete. The deposit is fully refundable should the sale not be completed. BACKGROUND The property is owned by Caltrans and has been leased to the City for use as a public park and open space parkette known as Roadside Park. The land was taken back by Caltrans for use as a temporary construction easement for the first phase of the 1-10 Freeway widening project. Caltrans completed its use of the land is making an offer of sale to the City of Baldwin Park to resume public park and open space use. The property sits on two parcels totaling an area of 11,209 square feet. The area is undeveloped and encompasses 428 square feet reserved for utility easements for Cable, Verizon and Southern California Edison (SCE). DISCUSSION The sale is subject to approval by the California Transportation Commission (CTC) which is tentatively scheduled for March 24, 2021. The total purchase price for the real property is $78,500 and a deposit of 10% is required to move the Purchase and Sale Agreement forward. In the event that the CTC fails to approve the sale, all monies paid by the City will be refunded without interest. LEGAL REVIEW This report has been reviewed and approved by the City Attorney as to legal form and content. ATTAC H M E NTS 1. Resolution No. 2020-064 2. Purchase and Sale Agreement 3. Director's Deed Grant- DD 980097-01-01 4. Index and Plat Map 5. Right of Way Map - 7-28-20 F -1860C -4C RESOLUTION NO. 2020-064 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE PURCHASE OF REAL PROPERTY FROM THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION'S (CALTRANS) EXCESS LAND LOCATED AT ALONGSIDE DALEWOOD AVENUE IN THE CITY OF BALDWIN PARK, KNOWN AS ROADSIDE PARK (RIGHT OF WAY DIRECTOR'S DEED DD 980097-01-01) WHEREAS, The State of California Department of Transportation (Caltrans) owns certain real property in the City of Baldwin Park located adjacent to Dalewood Avenue generally known as Roadside Park, (RIGHT OF WAY DIRECTOR'S DEED DD 980097-01-01); and WHEREAS, the City of Baldwin Park is desirous of purchasing said property to further expand public park and open space; and WHEREAS, a Purchase and Sale Agreement between the City of Baldwin Park and Caltrans has been proposed to the City Council providing for the acquisition of certain real property identified as DD 980097-01-01 commonly known as Roadside Park; and, WHEREAS, the City Council has reviewed and considered the terms and conditions of the Purchase and Sale Agreement, a true copy of which is attached hereto as Exhibit "A" and incorporated herein by reference (the "Purchase Agreement") and has determined that it would be in the best interest of the City to proceed with the acquisition of the property pursuant to the Purchase Agreement. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK DOES HEREBY RESOLVE AND ORDER AS FOLLOWS: SECTION 1. That the City Council of the City of Baldwin Park approves and ratifies the Purchase Agreement attached hereto as Exhibit "A" in all respects. SECTION 2. That the Mayor or his designee is hereby authorized and directed to execute on behalf of the City the necessary documents and take all other necessary actions to complete the approved purchase of said property. SECTION 3. That the purchase of the Property will stimulate and expand the City's public park and open space. SECTION 4. That Resolution 2020-064 shall become effective immediately upon its approval. SECTION 5. That the City Clerk shall certify as to the adoption of this City Council Resolution No. 2020-064. PASSED, APPROVED, AND ADOPTED this 16th day of December 2020. Emmanuel J. Estrada MAYOR ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES SS: CITY OF BALDWIN PARK I, Marlen Garcia,City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-064 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on December 16, 2020 and that the same was adopted by the following vote to wit: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Marlen Garcia CITY CLERK all 11111,111MUNINVANNA I'M THIS PURCHASE AND SALE AGREEMENT (this "Agnmmmn[)ieentered into asof 11/19/2020 the State ofCalifornia Department ofTransportation ("Caltrmns^)and CITY OF BALDWIN PARK (^Punohaaur").collectively referred toaa"thaperUou^ A. Caltrans owns the real property commonly known as described as set forth in Exhibit A attached hereto. B. Purch Recitals 980097-01-01 C. The parties wish to provide terms and conditions for Purchaser's purchase of the Property from Caltrans ("Dotelbyand between Caltrans shall sell the Property to Purchaser and Purchaser shall purchase the Property from Caltrans on the terms and conditions stated in this Agreement. The Purchase Price for the Property shall be $ 78,500.00 (a) Purchase Deposit: Purchase Deposit is equal to a minimum of 10% of the Purchase Price. ("Purchase Price"). 7 inthe form ofa ( OCashier's Check OCertified Check OMoney Order ZElectronic Funds Tr nafer).madepayaW*0o the "California Department of Transportation", which without any interest, will be applied to the Purchase Price. (c) Balance of Purchase Price. Purchaser shall remit sufficient funds to cover the Balance of the Purchase Price ($) 70 (d) Payments shall be delivered to Caltrans, Right ofT,",Tay Division at 100 SOITA M49 STREET;7AS-6 LOS A EXCESS LANDS. All payments, including Bidder Deposit, Purchase Deposit and Balance of Purchase Price must be in the form of a cashier's check, certified check, money order or electronic funds transfer made payable to the "California Department of Transportation". Caltrans does not accept personal checks. All payments will be retained by Caltrans, not placed in escrow, and no interest will accrue. Section 3.Closing and California Transportation Commission Approval Purchaser understands and agrees that this sale is subject to the approval by the CTC, tentatively scheduled for In the event the CTC fails to approve the em!a, all monies paid by the Purchaser will be refunded without interest. representations or warranty concerning the CTC's approval of this sale. 10191PZA�� Caltrans makes no Caltrans reserves the right to reject any and all bids and cancel the sale in part or in its entirety at any time prior to recordationufUmDirmctnha Deed. In the event of cancellation of the sale and/or rejection of any bids, payments shall be refunded without interest. Title will transfer after the balance of the purchase price is received, the CTC approves the sale and the Director's Deed is recorded. ADA Notice For individuals with sensory disabilities, this document mavaameinan*mntemnnem.uvauomotemnne information, contact the Forms Management Unit at (916) 445-1zm.TTY n1.mwrite toRecords and Forms Management, 1120watreo MS -89, Sacramento, all 11111,111UNIONVANNA I'M Caltrans reserves the right to reject any and all offers, and k/waive any informality orirregularity inany offer orioaccept any offer deemed inthe best interest for Caltrans edany time prior bzthe recordation ofdmDirectoraDeed.AnyagreemertbetwemnkwoormonepnoapecUve bidders to set their bid phooe, ornot to submit bids against each other, for the purpose of purchasing any penm| at more advantageous price or terms, is prohibited. Where such an agreement comes to the knowledge of Caltrans, any bids made pursuant to such agreement will be disqualified. The above prohibitions du not preclude single bide submitted by one or more panmna or entities or both pudnum or joint ventures orother similar legally permissible combination. CmUmne will maintain an internal escrow at no charge to Purchaser. Purchaser may open an external escrow at Purchaser's expenno, but selection of the escrow company is subject to Caltrans' approval, which Caltrans may withhold for any reason within its discretion. Should Purchaser elect toopen anescrow, Purchaser and the escrow off icer shall notify Caltrans byletter within 10days from the date ofthe auction. The notification letters shall bemailed directly h/Caltrans, Right ofWay Division at 100 SOUTH MAIN STREET, MS -6 LOS ANGELES, CA LANDS.90012 ATTN: EXCESS Purchaser agrees iu pay any and all fees associated with the external uaonow, and any and all recording fees, documentary transfer taxes or any other real estate transaction fees involved in the transaction. Section 6.Financing Financing isthe responsibility ofthe Purchaser, together with all costs, including appraisal and loan fees, credit reports, points, title insurance, premiums, surveys, documentary transfer tax, escrow and recording fees and any other charges. There maybe situations wherein the Purchaser is unable to complete the terms and conditions stated in this Agreement within the time allowed for reasons beyond his/her control. Under these circumstances, Caltrans, at its discretion, may elect to extend the purchase period. A non-refundable charge of 1% of the Purchase Pho* per month will be made for such extensions. This fee will not be applied to the purchase price and is non-refundable. Section M.Closing Costs andPro,aUnnm Purchaser shall pay all necessary City and County fees including but not limited to broker's commission, surveys, escrow, points, recording naaa, documentary transfer tax fuea, and the pmmium, if any, for the UUu insurance policy referred to hemin, and any other rual estate transaction taxes or fees by whatever name known, including any personal property sales tax, where applicable. Caltrans does not pay broker commission. Prorations of real property taxes and assessments, rents, interest, and other expenses of the Property shall be prorated as of the date ofrecordation ofthe deed. The Property is believed to be free of any liens, court judgments, loans, Deeds of Trust, and delinquent or unpaid property taxes. The sale ofthe Property iasubject to all matters of public record and any easements, or reservations not of record or that which is reserved by Caltrans. Caltrans does not assume any liability for any possible encumbrances on the Property. Purchaser understands and agrees that the right, title, and interest inthe Property Vobeconveyed shall not exceed that vested inthe State of California, Department of Transportation, and that Caltrans will furnish no policy of title insurance. If a policy of title insurance is desired, Purchaser may obtain one at Purchaser's ao|* expense. The property is being conveyed subject to all title axceptiona, any special aeeeoamente, mm\hc\iono, naaemaUono or easements, whether or not items are of record, and subject to any reservations contained in the Director's Deed. Purchaser may examine any information Caltrans has relative bzthese matters. Purchaser has been given the opportunity to request and inspect all documents, if any, within Caltrans possession regarding the condition of the property. Section 11.Condition cf Property Purchaser waives any further right to inspect the Property and conduct tests thereon unless otherwise agreed upon by both parties in a siQnmdamendmenttoogmemenLThoPmpertyisan|d"AS|S^indspmsentphyaima|oondiUonanofthedatoofLhiaAgreoment.Pumhoeer acknowledges and agrees that they are acquiring the property in its present state and condition as of the date of this Agreement, with all defects, both patent and latent, and with all faults of the property whether known or unknown, presently existing or that may hereafter arise, including, without limitation, all existing conditions, if any, of lead paint, mold or other environmental health hazards. Purchaser acknowledges and agrees that Caltrans has not made, duoa not make and specifically negates and disclaims any representations, wmrranUea, pmmiaen, covenants, agreements or guarantees of any kind or character whatsoever, whether express, implied, oral or written, past, present or future, of, auto, concerning nrwith respect 10the condition ofthe property. AOA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY711, orwriteto Records and Forms Management, 1120 N Street, MS -89, Sacramento, all 11111,111UNIONVANNA I'M Section 12.MoAssignment Purchaser shall not assign all or any part of the Purchaser's interest in this Agreement without first having obtained the written consent of Caltrans. Any total or partial assignment shall not relieve Purchaser of Purchaser's obligation to this Agreement. The Property and the fixtures and personal property contained therein, if any, are not new, and have been subject to normal wear and tear. Purchaser understands that Caltrans makes no express or implied warranty with respect to the condition of any of the Property, fixtures or personal property. Caltrans makes no oral or written representation regarding the age of improvements, the size and square footage of the parcel or building, or the location of property lines. Apparent boundary line indicators such as dhvewmya, fenueo, hedgeo, wmUa, or other barriers may not represent the hno boundary lines which may only be determined by a surveyor. If any of these iaauoe are important to Purchaser's decision to purchase, then Purchaser should investigate the Property independently. Purchaser acknowledges that it has not relied upon any representations by Caltrans with respect to the condition of the Property, the status of permits, zoning, or code compliance. Purchaser ieUosatisfy itself concerning these issues. Section 14.Changes During Transaction During the pendency of this transaction, Caltrans agrees that no changes in the existing leases, if any leases exist, shall be made, nor new |eaama or rental agreements entered into, nor shall any substantial alterations or repairs be made or undertaken to the Property without the written consent of the Purchaser. However, Caltrans cannot control vacations by tenants if tenants exercise the vacation clauses defined in their leases. Purchaser shall defend, indemnify, and hold Caltrans and Caltrans' elected and appointed officers,agents.endemployoosfneeondhonn|eos from and against any and all |iabi|itiee, dumagee, daime, coats, and expenses (including and without limitation toattorney's fees, legal expenses and oosta, and consultant's fees, and investigation and remediation costs) arising in whole or in part from the existence of Hazardous Substances or Hazardous Substance Conditions. The indemnity is intended to address that liability for which Caltrans may be responsible solely out of its mere ownership of said Property. This provision shall survive transfer of the title to said Property and any rescission of said transfer. When used in this Agreement, "Hazardous Substance" ehe|| mean any substance whose nature and/or quantity of oxistenne, use, mmnu0acture, disposal of effect, render itsubject k/ fedena|, otate, or local regu|nUon, invenUgaUon, remediation or removal as potentially injurious to public health or welfare, including the Comprehensive Environmental Response Compensation and Liability Act or Resource Conservation and Recovery Act as now in effect. When used inthis Agreement, "Hazardous SubmtanouConddion^uhaUmaandheexiah*ncaonurunderPmportyofahazardouuoubatanoe that requires remediation and/or removal and/or to be otherwise mitigated pursuant to applicable law. If the improvements of the Property are destroyed, materially damaged, or found to be materially defective as a result of such damage prior to Close of Escrow or approval by the CTC, Purchaser may terminate the transaction by written notice delivered to Caltrans, and all Deposits shall bareturned 0uPurchaser. Each party represents and warrants to the other party that nubroker or finder or other real estate agent is entitled toany commission, finder's fee cxother compensation resulting from any action on its part. Purchaser and Caltrans each agree to indemnify the other and defend and hold harmless the other party from and against any loss, cost, or expense, including attorney's fees, incurred by such party, and against any claims, causes ofaction orthe like brought byany broker, finder or similar agent for a commission or fee on account of this Agreement. This section does not prohibit aPurchaser from obtaining ebroker at their own expense. Section 18. Effective Headings The subject headings of the paragraphs and subparagraphs of this Agreement are included for convenience only and shall not affect the construction or interpretation of any of its provisions. ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management unuat (916) 445-1zm.TTY n1.u,write mRecords and Forms Management, 1120watreo MS -89, Sacramento, all 11111,111UNIONVANNA I'M Section 19. Entire Agreement This Agreement constitutes the entire a reement between the ,warties �ertaininv to the subject matter contained in it and suversedes all prior and contemporaneous agreements, representations and understandings of the parties. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all the parties. Section 2O.Counterparts This Agreement may be executed simultaneously in one (1) or more counterparts, each of which shall be deemed an original, but all of which shall constitute one (1)and the same instrument. Section 21.Binding onSuccessors and Assigns This Agreement shall bebinding on, and shall inure \othe benefit of, the parties toitand their respective legal representatives, successors, and assigns. if any legal aoUon, arbitration or other proceeding is brought involving a dispute between the parties or arising out of the execution of this Agreement orsale ofthe Property, th*prevai|in0purtyuho||b*enUdadtor*oovorhuoustaandremaoneblemUomey'ohaeninoun*dinmuoh action or proceeding, in addition to any other relief to which such party may be entitled. Section 23.Agreement toPerform Necessary Acts Each party agrees to perform any further acts and execute and deliver any documents that may bereasonably necessary to carry out the provisions inthis Agreement. Section 24. NoThird-Party Beneficiaries This Agreement is for the sole benefit of the parties hereto, There are no third -party beneficiaries, intended or otherwise. All notices, requests, demands, and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally on the person to whom notice is to be given or, on the second (2nd) day after mailing if mailed to the party to whom notice is to be given, by First Class Mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows: Any party may change its address for purposes of this paragraph by giving the other party written notice of the new address to the other party contained herein. Section 26. Governing Law This Agreement has been negotiated and entered into in the State of California and shall be governed by, construed and enforced in accordance with the laws of the State of California and according to its fair meaning, and not in favor of or against any party. Section 27.Severability Ifany provision ofthis Agreement is held invalid or unenforceable by any court of final jurisdiction, it is the intent of the parties that all the other provisions of this Agreement be construed to remain fully valid, enforceable and binding on the parties. Section 2O.Survival of Representations and Warranties All covenants, representations, warranties, and other agreements under this Agreement shall survive the Close of Escrow. Time isnfthe essence and performance ofthis Agreement inrespect 0oall provisions ofthis Agreement that specify etime for performance, and failure to comply with this provision shall be a material breach of this Agreement. ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS -89, Sacramento, all 11111,111MUNINVANNA I'M Section 30. Saturdays, Sundays, and Holidays If aw date bi which an election or a notice must be 4ven falls on a Saturda Sunda or holida then the d I ate bv which an election or noticit No breach of any provision of this Agreement can be waived unless in writing. Waiver of any one breach of a provision hereof shall not be deemed to be a waiver of any other breach of the same or any other provision, including the time for performance of any such provision. The exercise hyuparty ofany provided inthis Agreement oraklaw shall not prevent the exercise bythat party ofany other remedy provided in this Agreement oraglaw. If there is a default by the Purchaser, Caltrans shall notify the Purchaser the aa1* is canceled and liquidated damages shall be retained. Caltrans may, at its discretion, offer the purchase to the next highest bidder(s), at the existing purchase price, or place the property in another auction. CITY OF BALDWIN PARK OASingle Man OA Married Man as his sole and separate property OAaJoint Tenants OAaTenants in Common 0 Other (specify): *ExhiNtA—LegaDescdption UPre-Bid Registration OTerms ofDeposit and Purchase and Sale Agreement (from Public Auction Brochure) El Other (specify): ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management unuat (916) 445-1233.TTY n1.u,write toRecords and Forms Management, 1120wntreo MS -89, Sacramento, all 11111,11INNIONVANNA I'M PIRCAASE AI%D SALE AGREENIF-11T - DIRECT SALN:� RW • (10/2020) Recommended for Approval by: By: JAMES RIAHY Associate Right of Way Agent RVIlIffill �-QQ I I Leg M Aq 69 111 W) ATITROMg w all wmmmm�� Ivaw 0 a SITITI I al I ma -.1 a 0 City Manager Signature: Dated: Signature: Dated: Signature: Dated: Signature: Dated: ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS -89, Sacramento, CA 95814. liMERM1111110=1 = IBM County of Los Angeles, State of California, as shown on map recorded in Book 270, page 14, of Maps, acquired by the State of California as State Parcel No. 430, in deed recorded January 4, 1952, in Book 37979, page 221, of Official Records, both in the Office of the Registrar -Recorder/ County Clerk of said county, described as follows: said lot, S 36' 01'34" W, 21.21 feet; thence along the Southerly line of said Lots 29 and 310, S 81 0 01 36" W, 110.00 feet to the Southerly corner of said Lot 30; thence along the Westerly line of said Lot 30, N 90 02' 37" W, 28.44 feet to a non -tangent curve concave Southeasterly having a radius of 15.00 feet, a radial line through said beginning of a non -tangent curve bears N 430 47' 26" W; thence Northeasterly and Easterly 8.76 feet along said curve through a centra angle of 33' 26' 52"; thence tangent to said curve N 790 39' 26"' E, 116.86 feet to the Easterly line of said Lot 29; thence along said Easterly line S 80 580 23" E, 18.92 feet to the POINT OF BEGINNING. all 1. 1 111121IT1,1 Huai= County of Los Angeles, State of California, as shown on map recorded in Book 270, page 14, of Maps, acquired by the State of California as State Parcel No. 428, in deed recorded May 28, 1952, in Book 39039, page 439, of Official Records; that portion of Lot 33, of said tract, acquired by the State of California as State Parcel No. 427, in deed recorded May 27, 1952, in Book 39027, page 382, of Official Records; and that portion of Lot 34, of said tract, acquired by the State of California as State Parcel No. 426, in deed recorded June 9, 1952, in Book 39113, page 359, of Official Records, all in the Office of the Registrar- Recorder/ County Clerk of said county, described as follows - 111 1111! 111 1111 1 11111 lllllj� III 111 111 111 " I I I I IF Drector's-Deed -Grant.doc 08/2020 ii 7-01 =_01 27.20 feet; thence N 790 26' 05" E, 114.48 feet; thence N 810 12' 19" E, 122.93 feet to a tangent curve concave Southerl having a radius of 15.00 feet; thence Easterly 10.04 feet along said y I curve through a central angle of 380 20 24 to the Easterly line of said Lot 31, thence along said Easterly line S 81 5824" E, 26.73 feet to the POINT OF BEGINNING. r;;::F'EIII III' fil I � I � � A�j I I I I I I I 111 11, 111 111 1 '1 1 1 111111 IiiiiII1111 II easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time, overhead and underground electrical supply systems and communication systems, consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosure, markers and concrete pads and other appurtenant fixtures and/or equipment necessary or useful for distributing electrical energy and for transmng intelligence by electrical means, in, on, underi, over, and across that portion of the hereinabove described parcel of land, described as follows- MOORE easement and right of way to construct, use, maintain, operate, after, add to, repair, rep�lace, reconstruct, inspect and remove at any time and from time to time, overhead and underground electrical supply systems and communication systems, consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosure, markers and concrete pads and other appurtenant fixtures and/or equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, in, on, under, over, and across that portion of the hereinabove described parcel of land, described as follows: jr! 1 1111111 1111 1111 111 111! Director'sDeedG rant.doc 08/2020 --asement and right of way to construct,l use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time, overhead and underground 44- lli-�AUTICM crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosure, markers and concrete pads and other appurtenant fixtures and/or ,-quipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrilical means, in, on, under, over, and across that portion of the hereinabove described parcel of land, described as follows - Jill 1111111 1 :Jillq 11 1 IMMUNE il III L L L JOSE B. AZCARU A X 12 j I J Signature &ensecrl-and Surveyor JOSEB.AZCARRAGA Date Exp: 1213112021 L 8 No, L 8282 D D 980097-01 -01 Dire cter' s—Geed —Grant-doc 08/2020 STATE OF CALIFORNIA—CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN C. NEWSOM, Governo DISTRICT 100 S. MAIN STREET, M36 LOS ANGELES, C&v00l2 PHONE (213)897-1868 FAX (2l3)897-0656 TT\, 711 www.dot.cu.gov Payment for remaining balance of $ 70,650.00 You can mail a cashier's check, certified check, or money order for the amount above made payable-tt "California Department of Transportation". ME Making Conservation You can inform the agent listed below that enelectronic funds transfer was completed per the EFT instructions (attached). Documentation which includes the date of the funds transfer must be provided as 2. Estimated payment of $ — for recording fees, Documentary Transfer Tax, etc. You can mail a cashier's check, certified check or money order for the amount above made payable to "L.A. County Reg istrar-Recorder/Cou nty Clerk". Until further notice, unelectronic funds transfer for this payment will not buaccepted and recording documents will be submitted via mail by Caltrans. 3. Fully completed Preliminary Change of Ownership Report (BOE -502-A). This form must have original signatures and is required by the Los Angeles county Registr Recorder/County Clerk office. I JAMES RIAHY Associate Right ufWay Agent Excess Land Sales ENKMEARM "Provide vxaVelsustainable, integrated and «ffiran*vn'spoxouoxqotem to enhance c"0*mia'xeconomy and livability" STATE OF CALIFORNIA—CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor DEPARTMENT OF TRANSPORTATION DISTRICT 7 100 S. MAIN STREET, SUITE 100 LOS ANGELES, CA 90012 Making Conservation PHONE (213) 897-0362 a California Way of Life. FAX (213) 897-0360 TTY 711 www.dot.ca.gov INITIATING AN ELECTRONIC FUND TRANSFER: Electronic fund transfers (EFT) may be made to the Department of Transportation (Caltrans) through Bank of America. Bank of America contact is: Bank of America Merrill Lynch Bank of America, N.A. 555 Capitol Mall, Suite 1555 Sacramento, CA 95814 Phone: (916) 326-3136 Fax: (916) 326-3182 CA3-117-15-01 P.O. Box 3010 Sacramento, CA 95812-3010 Notify the bank if you wish to make a transfer of funds from your account to Caltrans. The following information must be included with the transfer. Bank of America Sacramento Main Office #1489 -ABA 0260-0959-3 (Wire Transfers Only) *ABA 1210-0035-8 (ACH Transactions Only) For credit to DEPARTMENT OF TRANSPORTATION Account A 14893-&0541-- ** Reference (Invoice or Parcel Number) Any questions about this process may be directed to: Caltrans Accounts Receivable Tharshiga Renganathan at (916) 227-9051 Fax: (916) 227-8789 *ABA stands for the American Bank Association. The ABA number is a unique identifier assigned to each banking company. This is sometimes referred to as the U.S. Treasury routing number. ** If the EFT is for payment of an invoice, please ensure the invoice number is included in the reference portion of the EFT. If the EFT is for some other purpose, such as purchase of a right- of-way parcel, please ensure the parcel number and the Caltrans contact person's name is included in the reference portion of the EFT. "Provide a safe, sustainable, integrated and efficient transportation system to enhance California's economy and livability" oos-502-A (Pl)nsv 14 (05-18)Auan-70(nsv7-18) To be completed by the transferee (buyer) prior to a transfer ofsubject property, inaccordance with section wm.00fthe Revenue and Taxation Code. A premnmmy Change of Ownership Report must be n|eu with each conveyance in the County Recorder's office for the county where the property islocated. NAME AND MAILING ADDRESS OF (Make necessary corrections to the printed name and mailing address ASSESSOR'S PARCEL wvmasn FOR RECORDER'S USE ONLY DOCUMENT NO. / RECORDING DATE BUYER'S DAYTIME TELEPHONE NUMBER L J BUYER'S EMAIL ADDRESS YES No This property is intended as my principal residence. If YES, please indicate the date of occupancy MO or intended occupancy, J DAY �YEAR �lYES NO Are you a disabled veteran or a unmarried surviving spouse of a disabled veteran who was compensated ut1nn%uythe Department orVeterans Affairs? MAIL PROPERTY TAX INFORMATION ru(wams) MAIL PROPERTY TAX INFORMATION TO (ADDRESS) CITY STATE ZIPCODE PART1.TRANSFER INFORMATION Please complete all statements. This section contains possible exclusions from reassessment for certain types of transfers. YES NO [� U A. This transfer is solely between spouses (addition or removal of a spouse, death of a spouse, divorce settlement, etc.). �l [l B. This transfer is solely between domestic partners currently registered with the California Secretary of State (addition or removal of apartner, death o/apartner, termination settlement, etc.). C. This ioetransfer: [-] between pamnVs)and ohi|d(mn) [] from gmndpamnt(n)tognondohi|d(mn), �l^D This transfer iothe result ofeoo/enan[sdeath. Date ufdeath E. This transaction iomprincipal |reoidonoomwnedbyup*mun55yearoofag*oro|d*c Within the same county? []YE8���0 F. This tmnoa�innia»zreplace aprinuip�� residence by a.pomonwho inoevem|ydisabled nadefined byRevenue and TexeUonCode section 09.5.VVithinthe same county? | |YES | | NO �� [l G. This transaction is only a correction of the name(s) of the person(s) holding title to the property (e.g., a name change upon marriage). |fYES, please explain: [l �� H. The recorded document creates, terminates, ormoonveysolender's interest inthe property. �l �l |. This transaction in recorded only as a requirement for financing purposes or to ommte, torm|nat*, or rauonv*y a security interest (e.g, cosigner). If YES, please explain: [l �l J. The recorded document substitutes a trustee of tmat, mortgage, orother similar document. K. This ivatransfer ofproperty: 1� to/from m revocable �s\ that may be revoked by the �non�r and is for the benefit of -- -- [-1the transferor, and/or [] the transferor's spouse [1registered domestic partner. [l �l 2� to�nmenirrevocable tmstfor the ben*�tnfthe �� �� [|nmeLongpento,/tms0zrand/or 0gnen(or'n/trustnr'ospouse []gron1or'o/truotor'sregistered domestic partner. L This property is subject to a lease with a remaining lease term of 35 years or more including written options. M. This inatm� parties mmparcel nerbetween pa�m being transferred remain exactly the same after the transfer. �� [l N. This isetransfer subject tosubsidized low-income housing requirements with governmentally imposed restrictions, nrrestrictions imposed by specified nonprofit corporations. E] 0. This transfer is to the first purchaser of a new building containing an active solar energy system. P.Other. This transfer into uu °Please refer tothe instructions for Part 1. Please provide any other information that will help the Assessor understand the nature mf the transfer. .111011*411111111159 aN [02111W:2491 III I*] k1 111111IR21111 m 1& 2:111111, BOE -502-A (P2) REV. 14 (05-18) ASSR-70 (REV. 7-18) PART 2. OTHER TRANSFER INFORMATION Check and complete as applicable. A. Date of transfer, if other than recording date: B. Type of transfer: E] Purchase [-] Foreclosure [-] Gift F] Trade or exchange [] Merger, stock, or partnership acquisition (Form BOE -100-B) ❑ Contract of sale. Date of contract: [-] inheritance. Date of death: ❑ Sale/leaseback [_] Creation of a lease [_] Assignment of a lease [] Termination of a lease. Date lease began: Original term in years (including written options): — Remaining term in years (including written options): Other. Please explain: -][] % C. Only a partial interest in the property was transferred. [ YES NO If YES, indicate the percentage transferred: PART 3. PURCHASE PRICE AND TERMS OF SALE A. Total purchase price B. Cash down payment or value of trade or exchange excluding closing costs C. First deed of trust @ _% interest for - years. Monthly payment $ El FHA (Discount Points) [:] Cal -Vet [_] VA (Discount Points) [:] Fixed rate F-] Variable rate ❑ Bank/savings & Loan/credit Union ❑ Loan carried by seller ❑ Balloon payments Due date: D. Second deed of trust @ _% interest for -years. Monthly payment $ E] Fixed rate E] Variable rate [] Bank/Savings & Loan/Credit Union [-] Loan carried by seller E] Balloon payments Due date: is Amount $ Amount $ Amount $ E. Was an Improvement Bond or other public financing assumed by the buyer? L_]YES L_]NO Outstanding balance $ F. Amount, if any, of real estate commission fees paid by the buyer which are not included in the purchase price $ G. The property was purchased: ElThrough real estate broker. Broker name: Phone number: 1:1 Direct from seller 1:1 From a family member -Relationship E] Other. Please explain: H. Please explain any special terms, seller concessions, broker/agent fees waived, financing, and any other information (e.g., buyer assumed the existing loan balance) that would assist the Assessor in the valuation of your property. PART 4. PROPERTY INFORMATION Check and complete as applicable. A. Type of property transferred ❑ Single-family residence Co-op/Own-your-own E] manufactured home Multiple -family residence. Number of units: ❑ Condominium F] unimproved lot E] Other. Description: (i.e., timber, mineral, water rights, etc.) ❑ Timeshare [-] Commercial/industrial B. [ -]YES []NO Personal/business property, or incentives, provided by seller to buyer are included in the purchase price. Examples of personal property are furniture, farm equipment, machinery, etc. Examples of incentives are club memberships, etc. Attach list if available. If YES, enter the value of the personal/business property: $ Incentives $ C. []YES 0 NO A manufactured home is included in the purchase price. If YES, enter the value attributed to the manufactured home: $ [_]YES E] NO The manufactured home is subject to local property tax. If NO, enter decal number: D. [-]YES [] NO The property produces rental or other income. If YES, the income is from: [-] Lease/rent [] Contract [] Mineral rights [] Other: E. The condition of the property at the time of sale was: F] Good [-]Average [-] Fair [-] Poor Please describe: 191:4 1.4 9 1:9 [01-111 Eel Z I certify (or declare) that the foregoing and all information hereon, including any accompanying statements or documents, is true and correct to the best of my knowledge and belief. SIGNATURE OF BUYER/TRANSFEREE OR CORPORATE OFFICER 10 NAME OF BUYER/TRANSFEREE/PERSONAL REPRESENTATIVE/CORPORATE OFFICER (PLEASE PRINT) The Assessor's office may contact you for additional information regarding this transaction. TELEPHONE IQ III YM I I F -Al Ila]:4 Q21.1 oos-502-A (P3) REV. 14 (05-18)Auan-70(nsv7-18) C,0\E,F: If you checked YES to any of these statements, you may qualify for a property tax reassessment exclusion, which may allow you homaintain your property's previous tax base. Aclaim form must be filed and all requirements met inorder toobtain any of these exclusions. Contact the Assessor for claim forms. NOTE: If you give someone money or property during your |ife, you may be subject Vofederal gift tax. You make ugift if you give property (including money), the use of property, or the right to receive income from property without expecting to receive something of at least equal value in return. The transferor (donor) may be required to file Form 709, Federal Gift Tax Return, with the Internal Revenue Service if they make gifts in excess of the annual exclusion amount. G: Check YES if the reason for recording is to correct a name already on title [e.g., Mary Jones, who acquired title as Mary J. Smi is granting to Mary Jones]. This is not for use when a name is being removed from title. I H: Check YES if the change involves a lender, who huNo title for security purposes on u loen, and who has no other beneficial interest in the property. "Beneficial interest" is the right to enjoy all the benefits ofproperty ownership. Those benefits include the right to use, sel|, mortgage, or lease the property to another. A beneficial interest can be held by the beneficiary of a trust, while legal control nfthe trust isheld bythe trustee. 1: A "cosigner" is a third party to a mortgage/loan who provides a guarantee that a loan will be repaid. The cosigner signs an agreement with the lender stating that if the borrower fails to repay the loan, the cosigner will assume legal liability for it. M: This is primarily for use when the transfer is into, out of, or between legal entities such as partnerships, corporations, or limited liability companies. Check YES only if the interest held in each and every parcel being transferred remains exactly the same. W: Check YES only if this property is subject to a government ornonprofit affordable housing program that imposes restrictions. Property may qualify for a restricted valuation method (i.e., may result in lower taxes), met in order to obtain the exclusion. Contact the Assessor for a claim form. A:The date ofrecording ismbuttablypmuumedtobethedateufkmnafer. Ifyou believe the date oftransfer was udifferent date (m.g,the transfer was by an unrecorded contract, or a lease identifies a specific start date), put the date you believe is the correct transfer date. If it is not the date of recording, the Assessor may ask you for supporting documentation. B: Check the box that corresponds to the type of transfer. If OTHER is checked, please provide a detailed description. Attach aseparate sheet ifnecessary. C. If this transfer was the result of an inhmrtiance following the death of the property owner, please complete a Change /n Ownership Statement, Death of Real Property Owner, form BOE -502-D, if not already filed with the Assessor's office. oos-502-A (N) nev 14(05-18)Aaan-70(Rsv7-18) PART 3: PURCHASE PRICE AND TERMS OF SALE A. Enter the total purchase price, not including closing costs or mortgage insurance. "Mortgage insurance" is insurance protecting a lender against loss from a mortgagor's default, issued by the FHA or a private mortgage insurer, B. Enter the amount ofthe down payment, whether paid incash orbyanexchange. |fthrough anexchange, exclude the closing costs. "Closing costs" are fees and expano*a, over and above the price of the property, incurred by the buyer and/or seller, which include title searches, lawyer's fees, survey charges, and document recording fees. C. Enter the amount of the First Deed of Trust, if any. Check all the applicable boxes, and complete the information requested. A"balloon payment" is the final installment of a loan to be paid in an amount that is disproportionately larger than the regular D. Enter the amount ofthe Second Deed ofTrust, if any. Check all the applicable boxes, and complete the information requested. E. If there was an assumption of an improvement bond or other public financing with a remaining balance, enter the outstanding balance, and mark the applicable box. An "improvement bond or other public financing" is a lien against real property due k/ property -specific improvement financing, such as green or solar construction financing, assessment district bonds, Mello -Roos (a form of financing that can be used by cities, counties and special districts to finance major improvements and services within the particular district) or general improvement bonds, etc. Amounts for repayment of contractual assessments are included with the annual property tax bill. F. Enter the amount of any real estate commission fees paid by the buyer which are not included in the purchase price, G. If the property was purchased through o real estate bmker, check that box and enter the broker's name and phone number. If the property was purchased directly from the seller (who ionot efamily member ofone ofthe parties purchasing the property).check the "Direct from seller" box. If the property was purchased directly from a member of your family, or a family member of one of the parties who is purchasing the property, check the "From a family member" box and indicate the relationship of the family member (e.g., father, aunt, oouain.etol|fth*pmpartywmopunchooedbyoomec4h*rmemne(e.Q..ovorthe|ntom*!.mtuuuUon.ebj.oheokth*^OTHEN^boxund provide adetailed description (attach aseparate sheet ifne0000ary). H. Describe any special terms (e.g., seller retains an unrecorded life estate in a portion of the property, etoj.seller concessions (*.g, seller agrees to replace roof, ye||*r agrees to certain interior finish work, etcj, broker/a0entfeaa waived (og, fees waived by the broker/agent for either the buyer or seller), financing, buyer paid commissions, and any other information that will assist the Assessor in determining the value of the property. A. Indicate the property type or property right transferred. Property rights may include water, timber, mineral rights, etc. B. Check YES if personal, business property or incentives are included in the purchase price in Part 3. Examples of personal or business property are furniture, farm equipment, machinery, etc. Examples of incentives are club memberships (golf, health, etc.), ski lift tickets, homeowners' dues, etc. Attach a list of items and their purchase price allocation. An adjustment will not be made if a detailed list is ffoli C. Check YES if manufactured home or homes are included in the purchase price. Indicate the purchase price directly attributable Vzeach ofthe manufactured homes. If the manufactured home is registered through the Department of Motor Vehicles in lieu of being subject 1uproperty taxes, check WDand enter the decal number. I $we] M.51 W � � = =,WA, WINIZ, E.Provide your opinion ofthe condition nfthe property at the time ufpurchase, Kthe property ioin"fair"nr'poorcondition, include a brief description mfrepair needed. Recording Requested by JAW&1iWVW11 When recorded, Mail to - STATE OF CALIFORNIA District 7, Right of Way Division Office oif R/W Engineering 100 South Main Street, MS 13 Los Angeiles, CA 90012 Space above this line for Recorder's Use RWPS: K. Yi R/W Map No.: F18 0C -4C APN: EA; 24540 Written by: JA Date: 10-21-2020 Checked by: F.C. 07 LA *DD 980097-01-01 'FIRECTOR"S DEED GRANT The State of California, acting by and through its Director of Transportation, hereinafter called STATE, hereby grants to City of Baldwin Park, hereinafter called GRANTEE, that real property in the City of Baldwin Park, County of Los Angeles, State of California, described as follows, I MM-2110KNIMES: public/open space, that if said property ceases to be used exclusively for public park/open space, STATE may exercise its power of termination, all title and interest to said property shall revert to the State of California, Department of Transportation, and that the interest held by GRANTEE, or its assigns, shall cease and terminate. !!IlIIIIII�M= IT 1570 41 1 commence within 18 months from the recorded date of this deed and that the public use, or 3020 romm- IMM -1 M# *DD 980097-01 -01 includes parcels 980097-01- 1 and 980,591 -01 -01 MAIL TAX STATEMENTS, TO: Dir ector's—Deed —Grant .doc 08/2020 M.1111! I iii 511131 lill IN! iiiiii'liflili I iiiiiiiii liii 1111111 111 1111.11111 I'll Ill Subject also to the following, in accordance with U.S. DOT Order 1050.2A, DOT Standard Title VI Assurances and Non -Discrimination Provisions: IN I-------------- In the event facilities are constructed, maintained, or otherwise operated on the property described in this deed for a purpose for which a U.S. Department of Transportation activity, facility, or program is extended or for another purpose involving the provision of similar services or benefits, the GRANTEE will maintain and operate such facilities and services in compliance with all requirements imposed by the Acts and Regulations (As may be amended) such that no person on the grounds of race, color, or national origin, will be excluded from participation in, denied the benefits of, or be otherwise subjected to Cscrimination in the use of said facilities. B. In the event of breach of any of the above Non-discrimination covenants, the STATE will have the right to enter or re-enter the lands and facilities thereon, and the above described lands and facilities will there upon revert to and vest in and become the absolute property of the STATE and its assigns. Director' Deed rant doc 08/2020 liMERM1111110=1 = IBM County of Los Angeles, State of California, as shown on map recorded in Book 270, page 14, of Maps, acquired by the State of California as State Parcel No. 430, in deed recorded January 4, 1952, in Book 37979, page 221, of Official Records, both in the Office of the Registrar -Recorder/ County Clerk of said county, described as follows: said lot, S 36' 01'34" W, 21.21 feet; thence along the Southerly line of said Lots 29 and 310, S 81 0 01 36" W, 110.00 feet to the Southerly corner of said Lot 30; thence along the Westerly line of said Lot 30, N 90 02' 37" W, 28.44 feet to a non -tangent curve concave Southeasterly having a radius of 15.00 feet, a radial line through said beginning of a non -tangent curve bears N 430 47' 26" W; thence Northeasterly and Easterly 8.76 feet along said curve through a centra angle of 33' 26' 52"; thence tangent to said curve N 790 39' 26"' E, 116.86 feet to the Easterly line of said Lot 29; thence along said Easterly line S 80 580 23" E, 18.92 feet to the POINT OF BEGINNING. all 1. 1 111121IT1,1 Huai= County of Los Angeles, State of California, as shown on map recorded in Book 270, page 14, of Maps, acquired by the State of California as State Parcel No. 428, in deed recorded May 28, 1952, in Book 39039, page 439, of Official Records; that portion of Lot 33, of said tract, acquired by the State of California as State Parcel No. 427, in deed recorded May 27, 1952, in Book 39027, page 382, of Official Records; and that portion of Lot 34, of said tract, acquired by the State of California as State Parcel No. 426, in deed recorded June 9, 1952, in Book 39113, page 359, of Official Records, all in the Office of the Registrar- Recorder/ County Clerk of said county, described as follows - 111 1111! 111 1111 1 11111 lllllj� III 111 111 111 " I I I I IF Drector's-Deed -Grant.doc 08/2020 ii 7-01 =_01 27.20 feet; thence N 790 26' 05" E, 114.48 feet; thence N 810 12' 19" E, 122.93 feet to a tangent curve concave Southerl having a radius of 15.00 feet; thence Easterly 10.04 feet along said y I curve through a central angle of 380 20 24 to the Easterly line of said Lot 31, thence along said Easterly line S 81 5824" E, 26.73 feet to the POINT OF BEGINNING. r;;::F'EIII III' fil I � I � � A�j I I I I I I I 111 11, 111 111 1 '1 1 1 111111 IiiiiII1111 II easement and right of way to construct, use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time, overhead and underground electrical supply systems and communication systems, consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosure, markers and concrete pads and other appurtenant fixtures and/or equipment necessary or useful for distributing electrical energy and for transmng intelligence by electrical means, in, on, underi, over, and across that portion of the hereinabove described parcel of land, described as follows- MOORE easement and right of way to construct, use, maintain, operate, after, add to, repair, rep�lace, reconstruct, inspect and remove at any time and from time to time, overhead and underground electrical supply systems and communication systems, consisting of poles, guys and anchors, crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosure, markers and concrete pads and other appurtenant fixtures and/or equipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrical means, in, on, under, over, and across that portion of the hereinabove described parcel of land, described as follows: jr! 1 1111111 1111 1111 111 111! Director'sDeedG rant.doc 08/2020 --asement and right of way to construct,l use, maintain, operate, alter, add to, repair, replace, reconstruct, inspect and remove at any time and from time to time, overhead and underground 44- lli-�AUTICM crossarms, wires, underground conduits, cables, vaults, manholes, handholes, and including above -ground enclosure, markers and concrete pads and other appurtenant fixtures and/or ,-quipment necessary or useful for distributing electrical energy and for transmitting intelligence by electrilical means, in, on, under, over, and across that portion of the hereinabove described parcel of land, described as follows - Jill 1111111 1 :Jillq 11 1 IMMUNE il III L L L JOSE B. AZCARU A X 12 j I J Signature &ensecrl-and Surveyor JOSEB.AZCARRAGA Date Exp: 1213112021 L 8 No, L 8282 D D 980097-01 -01 Dire cter' s—Geed —Grant-doc 08/2020 DD 980097-01-01 This conveyance is executed pursuant to the authority vested in the Director of Transportation law and, in particular, by the Streets and Highways Code. I APPROVED AS TO FORM AND PROCEDURE a =I 0 1 *14 U410.41 F -AIV am 03 21Amm ATTORNEY Director of Transportation DEPARTMENT OF TRANSPORTATION Certificate of Execution Required for all Director's Deeds By Attorney in Fact This Space Reserved for California Transportation Commission Certification Director's -Deed -Grant.doc 08/2020 EXHIBIT f?Bvv p�PS A �Y 1 t R 0 GARVEY AVE. NOTE: The State of Cod$fornia or Its offdcers or agents short not be respons;bte for the accuracy or completeness of d1gttol Images of this map. W. SAN B RNARLHNO HAdILLO ST, W. fPUENTE AVE. w r E. ROWLAND 'tAVE. W. COVINh PARKWAWA Y E. VINE AVE, E. MIRIE0 AVE_ QVEFANCIO Rd MAPLEGROVE SF„ INTERSTATE NOTES Ali distances are in STAIE(dFiAIIFCi]2NiA meters unless otherwise CALIFORNIA STATE TRANSPORTATIONAGENCY noted„ DEPARTMENT OF TRANSPORTATION RIGHT T r Y DIRECTOR'S E LEGEND DD 980097-01-01 NOT TO SCALE . REF,: RfW MAI' NO. F186OC-4G DATE: 10-14-21 DISTRICT I COUNTY ROUTE SHEET PM SHEET NO TOTAL SHE NOTE., The State of Caf fornfo or ;ts officers or agents shall not Oe responsibte for the OCcurcry or compiefeness EXHIBIT 111311 of di'qitci images of tps map. CITY OF BALDWIN PARK PARCEL NO. AREA 980097-01-01 3,934 SF 980591-01-01 7,275 SF DD 980097-01-01 11,209 SF RESERVED UTILITY EASEMENT AREA 980097-3 For Cable 428 SF PORTION OF LOTS 980097-4 For Verizon 428 SF 29, 30, 31, 32, 33 AND 34 980097-5 For SCE 428 SF TRACT NO. 13271 M.B270 / 14 11,209 S.F. Y DD 980097-01-01 0 SEE L7ETAIL. ,.B6 T 29 0 122.93 ci 0 0 co '0 A.As 21.21 4 3,934 S.F. t L 30' N 30' 980097-01-01 T JR A G T 1\1 0 13211 7,275 S.F. JM,8, 210 14 980591-011-01 R=15'00' L=8,76' 980091 5jr, 30 POR. 980097- co 30 DETAIL "All INTERSTATE CURVE DATA: Cl: R=15X0'; L=10.04' m ' NOTE: The State of California or its officers or agents --; 5,85 o „ N79 39'26 E shall not be responsible for the accuracy or completeness fN of digital images of this map. 980097-3 ' DETAIL "A" CABLE w - o N`' � W NO SCALE N0. RADIUSURVE DATA ELTAABLE LENGTH LINE DATA TABLE N0. BEARING DISTANCE 0 980097-4 M m O (` M c1 15.00' 88°43'40' 23.23' L1 S36°01'34'W 21.21' rn N <n to C2 15.00' 3a°zz'1o' 10.05' > VERIZON N C3 15.00' 33°18'03' 8.72 L2 N38°38'26"E 21.87' w4 °1 31 ,86T.47' 0 12'09' ti2.61 L3 853°58'23'E 21.21' 4 3 0 S.F.S. F. N M C5 25.00' 18°41'55" M to I rJ 980097-5 SCE 1 4 ° 00' °C) N81 01 '36"E CITE' OF BALDWIN PARK 7 i i f i i r - 1 846 570.54 I 6,564,686.64 1 7 + m Q R=,000 00' _{....... 32 p=0°54'17 L-505 29 •.° i ROUTE 10 — __,..- . itMi 8 _,N .�.,.<..._.... _._......._�..,._.,....._.,....._......._, 23 I W N. N � + Z Z 31 05 - R-37,905.46'-0°52 A 36" . .ice L=488.20' i u( ,unuw. _.M.u.. Win. ., ..L,L ..N .. ,..� ..1-1-!.u,,.i ., N81°01'36"" -,,,,),. ,uh.i . .uI, _,L.., L, I .m)..,.).,.,,.)...:.1�, ,..„,(,u! ..!...i..„,h.6,i,,. ,.,...., d1..,.,....T..,.�..�....... h „.1!.,,„I. I in ! N Q -'v- R=31,894.47'.... _.. D =0°44'39' L=414.22' '..�`. 1, 83.24' ,..:.m„,."( .L......(...im ,(...• UU v u Jar-�-- > w K z 79176-7 79173-1 79773 2 R=31,876.00'p_0°15'49" L-146.64' 00427-3 N81°07'36"E DALEWOOD ST. -- _. 756.04' "•�. � N82°28'40"E 196.91' ~ zQ(, - v.µ79176-2 N79°2605 E °a' 230.88' y��'p��Gs -"- N81°01'36"E 349.99' vy °26'05'W114.48' N81°07'36"E 770.00' �. 9 71-11 . 0280' 00431-1 - 14.66' - 3' `' . _0.°..' — .'6�ap6,± p—'�`b ...._...._• '-- —-m;o7t ' 79$06-1 7' 8_.3� . ,.. ______.— .— -29176-01 o 00427-2 0w9$0097 0^mvz 587L orn ' m� >. ,?° 97$0 6_ w0 / 246.66 zc°--iO980097-01-01 14 mzN o�0F 7, i' 7' i' 7, O 8 57 7275 S.F. S81°01'35"W 253.25' s.� N8ov1iI t9'83060".E 0 ..010.'5'. o 2 56 ALLEY 427-01-01 °' R SEE DETAIL "A 980592-Ot -Ot 0034,889°5.01 ys'° 0?� 9so591-1 3 '` �,: 55 o' CABLE 1233 S.F. 980591-07-0L PORTER BILL a'O' ^� 7275 S.F. DL000427-01-01 H�3°013j 7 i 7 I 7 IRA D7 N o 13) 1 ex res 10-1-2024 'so M0 ,,0 36 4 5 °° 54 JM8 2-10 14 �2 4 39 z z sep°y 53 37 9`F 5 'jo_ 40 ? Q �O 38 cc -MA01 No. 121056 7 \ 41 IV] E3 300 / 24 42 43 O AREAS (square feet or as noted) 44 RECORDATION f° PARCEL# TITLE GRANTOR/GRANTEE REMARKS CODE TOTAL REQUIRED 10 IUFI EXCESS 0 IUFI REMAINDER TYPE 30 DATE DOC.* ® GRANTOR NOTES NOTES 79176-1 F STATE OF CALIFORNIA 5354 3636 1718 - Q Areas is STATE CALIFORNIA coordinates and are on ccs n 7 79176-2 '. TCE STATE OF CALIFORNIA 5354 317 ' EXPIRES 10-01-2014 underlying shown adjoining - - fee in the adjo'n'ng publ'c way. A e 5.pis $liS1NL<"SS,TI2ANSPOR'1'ATIONAND EIOL'S1\GAGENCY 1983(1991.35) zone 5. Distances and o: o' 79806-1 F SAN GABRIEL WATER CO. 23848 2751 21097 GD 04-23-13 201`30608675 Ac -acres stotion'ng are crud distances. DEPARTMENT OF TRANSPORTATION 79806-2 TCE SAN GABRIEL'. WATER CO'. 13848 669 EXPIRES 10-01-2014 GD 04-23-13 20130608675 I Indicates Underlying Fee (UF) Area [Y3 Indicates Indeterminate OF D'vide by 0.9999?23 to obtain ground d stances. o n m 00427-1 F STATE OF CALIFORNIA 20233 12958 7275 - - 02 TITLE CODES: All d'stances are n feet unless RIGHT O F W A Y a m 00427-2 TCE STATE OF CALIFORNIA 20233 136 EXPIRES 10-01-2014 - A_A ess Rights only otnerwse noted. RECORD M A P n o o m 00427-3 TCE STATE OF CALIFORNIA 20233 1240 EXPIRES 10-01-2014 - E=easement (Ease) 6z o 980097-1 F STATE OF CALIFORNIA 5900 1966 3934 - - TCE=Temp Construction lose r Temp Remarks) MAP N O F —18 6 0 C — 4 C 980097-2 + TCE STATE OF CALIFORNIA 5900 630 EXPIRES 10-01-2014 _ other Ease (see - o other (see Remarks) . LEGEND r .N•, _ > o , •- � F, m 00431-1 F STATE OF CALIFORNIA 38709 3820 34889 3 TYPE: _ '0 ••• •••••• Access Prohibited FOR PREVIOUS R/W INFORMATION SEE www > ,n p 00931'2 TCE STATE OF CALIFORNIA 38709 1868 EXPIRES 10-01-2014 - - GD=Grant deed ED Easement deed ,.�..>..Access, Superseded MAP(S) F-1860, F -1860-6A Om m 79179-01-01 !��_ - - Dil-t m ---Existing 77�������,,�� 1 Superseded AP IIJW.L VS A.AR AP W x .- 980591-1 0 STATE OF CALIFORNIA 1233 UTILITY EASEMENT FOR CABLE DD - - DD -Director's deed Opening ■ access open ng (Rr'va+e) - w 0 'O n a> 00 980097-3 0 STATE OF CALIFORNIA 430 UTILITY EASEMENT FOR CABLE DE=Director's easement deed - - DR=Director's quitclaim deed qui (R) Indicates Radios Bearing FEET 100 750 w v o V co v 980097-4 0 STATE OF CALIFORNIA 430 UTILITY EASEMENT FOR VERIZON _ Eoc=Linin order of condemnation Indicates Found Monument 0 25 50 as noted 0 < 980097-5 0 STATE OF CALIFORNIA 430 UTILITY EASEMENT FOR SCE HE=Highway easement deed REE=aei inquishment o indicates calculated TO DESIGN: 4/26/10 EA FA*: K CL d - r m •- •- N 7 VAC=vacation JUA=Join+ use agreement point. (Does not imply monument set) DISTRICT COUNTY ROUTE SHEET PM SHEET NO TOTAL SHEETS 3 a i 7 CCUA=Consent common use Title to State 07 LA 10 31.7 4 4 o agreement 0 Required for Others O ® Document orInstrument number PROJECT ID: 00 0000 0000 1 ITEM NO. 5 TO: Honorable Mayor and Members of the City Council u ;O <<< "v FROM: Sam Gutierrez, Director of Public Works THE ....� �.. DATE: December 16, 2020 SAN, ""6RIEL uALLEY SUBJECT: Award of Contract for Landscape Maintenance Services to JANO Mariposa Landscapes Inc. for Routine Maintenance of Center Medians Along Various Major City Corridors SUMMARY This report seeks City Council's approval to award a maintenance contract to Mariposa Landscapes Inc. to provide regular landscape services at selected areas within City's public right-of-way. Maintenance responsibilities will include maintenance of medians, parkways, and slopes. The contract period will be for three (3) years with the option, at the City's sole discretion, to award up to two (2), one (1) year contract extensions upon successful demonstration of exemplary contract performance. The purpose of this maintenance contract is to provide the City of Baldwin Park with the best possible landscape care along various major corridors in order to maintain the City at a level expected by the City's residents, City Council, City Staff, and visitors of the community. RECOMMENDATION It is recommended that the City Council: 1. Approve and award a maintenance services contract with Mariposa Landscapes, Inc. in an amount not -to -exceed $100,000; and 2. Authorize the Mayor and City clerk to execute the contract with Mariposa Landscapes, Inc, for landscape maintenance services; and 3. Authorize the Director of Finance and Director of Public Works to make the necessary budget adjustments for the new landscape maintenance services. FISCAL IMPACT There is an estimated annual savings of $88,000 in the General Fund and other Special Revenue Funds. The costs for services will be funded from Fund 251, Lighting and Landscape Maintenance District (LLMD) in an amount not -to -exceed $100,000 annually. This contract will not exceed this budgeted amount in the current fiscal year, nor will it exceed the budgeted amount in subsequent fiscal years. BACKGROUND The City of Baldwin Park's Maintenance Division within the Department of Public Works is responsible for the maintenance and operations of the City's infrastructure. The Maintenance Division is comprised of Fleet, Street/Landscape, Graffiti, Traffic/Lighting and Park maintenance and operations crews. In terms of landscape maintenance, the street landscape and park maintenance crews currently maintain five (5) parks with approximately seven (7) developed acres and approximately 3.2 miles of landscaped center medians along major corridors throughout the City. These areas include maintenance of various smart irrigation systems that support the landscape features. In addition to this, the street landscape crew also maintains 1.6 acres of landscape and irrigation of parkway areas within the City's downtown along Ramona Blvd., Maine Ave., Bogart Ave., and the Baldwin Park Transit Station. Award of Contract for Landscape Maintenance Services to Mariposa Landscapes Inc. DISCUSSION Over the past five years, new roadway and landscape improvements projects have been constructed. These projects constructed new landscaped infrastructure that will require ongoing maintenance. In 2016 the City's Center Median Improvements Project removed all the existing turf and irrigation systems and installed all-new drought -tolerant landscapes and sophisticated smart irrigation systems along Badillo Street, Baldwin Park Boulevard, Amar Road and Ramona Boulevard. While the project implemented measures to reduce the amount of water use considerably, it increased the maintenance and operations requirements significantly. In 2018 the City completed the Maine Avenue Complete Streets Project Phase 1A between Los Angeles Street and Olive Street which installed many landscape features in newly constructed bulb - outs and widened sidewalks. The project is now complete and has been turned over to maintenance operations. Also, in 2018, the City completed the Tree Planting Project with the installation of over 200 trees along Maine Avenue between Pacific Avenue and Francisquito Avenue. In February 2020, the City commenced construction of the Maine Avenue Complete Streets Project Phase 1 B, between Olive Street and Arrow Highway. Similar to Phase 1A, this project installed many landscape features in newly constructed bulb -outs and widened sidewalks. This project has also been completed and has been turned over to maintenance operations. In May 2020, The City commenced construction of Maine and Pacific Avenues Complete Streets Project, Phase 2, between Los Angeles Street and the South City limit. When completed, the project will have installed parkway landscaped features such as rain gardens, landscaped bulb -outs and widened sidewalks. More recently, on September 2, 2020, a new Freeway Maintenance agreement between the City of Baldwin Park and Caltrans was approved by City Council. The agreement calls for the maintenance of any landscape and other types of roadside development lying outside of the fenced right-of-way area reserved for exclusive freeway use including the landscaped slopes along the Puente Avenue underpass. The City's Downtown Beautification Project is scheduled to commence construction in October 2020. The project will include landscape and streetscape elements and new infrastructure including, but not limited to, drought tolerant landscape within the parkway, construction entry monument signs in various center medians and installation of wayfinding signs at various locations. Projects currently in development include the San Gabriel Commuter Bikeway, Walnut Creek Bikeway Greening and the Big Dalton Wash Trail project and all include installation of new landscaping and irrigation infrastructure. Current staff levels are finding it difficult to balance these recently added maintenance duties with the existing and daily routine work. The street landscape crew, in addition to performing routine street landscape maintenance, is also responsible for bulky item pickups and general street maintenance and repairs. With all of the new and soon to be constructed infrastructure, there is expected to be a significant increase in the demand for landscape and irrigation maintenance above -and -beyond current levels. To address this expected increase, Staff has determined that it is necessary to seek professional services to offset routine landscape maintenance of key center medians along various corridors. These services will help to offset the load allowing the crew to focus on other duties such as bulky item pickups. Award of Contract for Landscape Maintenance Services to Mariposa Landscapes Inc. On September 16, 2020, the City Council authorized staff to publish a Request for Proposals (RFP) for professional landscape services. On October 14, 2020, two (2) proposals were received. The proposals were reviewed and evaluated based on 1) general responsiveness to the City's RFP, 2) staff and firm experience with projects in similar size and scope, 3) approach/methodology, 4) level of effort, 5) ability to meet the City's schedule and expectations, and 6) references. The table below lists the proposed fees from these professional Landscape Contractors: Consultant I Total Landscape Maintenance Service Fees Mariposa Landscapes Inc $ 100,000.00 North Star Landscape $ 133,091.00 In consideration of the six (6) criteria mentioned above, staff concurred that the best qualified firm for this project is Mariposa Landscapes Inc. Mariposa submitted a complete and thorough proposal, including detailed information pertaining to their integrity, quality, efficiency, and approach. The proposal clearly identified their plan of action and strategies which have been tailored specifically for this proposal based on the City's needs. Currently, the City of Baldwin Park Department of Public Works uses Mariposa Landscape to assist with small as -needed irrigation repair, irrigation installation, and/ or landscape clean-ups. Their maintenance team has been reliable and responsive to the City's needs and consistently provided a high level of quality and dedication to every project awarded to them in the past. Staff recommends that the City Council approve the award of contract to Mariposa Landscapes, Inc. ALTERNATIVES The alternatives are as follows: City Council may elect not to award a contract to Mariposa Landscapes Inc and direct staff to commence contract negotiations with the second qualified proposer. 2. City Council may direct staff with a desired alternative. LEGAL REVIEW The Professional Services Agreement has been reviewed and approved by the City Attorney. ATTAC H M E NTS 1. Professional Services Agreement with Mariposa Landscapes, Inc. 2. Exhibit A — Scope of Services 3. Exhibit B — Schedule of Compensation 4. Exhibit C — Schedule of Performance AGREEMENT FOR LANDSCAPE MAINTENENACE SERVICES This Agreement is entered into this 16111 day of December by and between the City of Baldwin Park ("CITY") and Mariposa Landscapes Inc. ("SERVICE PROVIDER"). RECITALS A. CITY has determined that it requires the following professional services from a SERVICE PROVIDER: Mariposa Landscapes Inc. B. SERVICE PROVIDER represents that it is filly qualified to perform such professional services by virtue of its experience and the training, education and expertise of its Principals and employees. SERVICE PROVIDER further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions of this Agreement. NOW THEREFORE, in consideration of mutual covenants and conditions herein contained, CITY and SERVICE PROVIDER agree as follows: 1. DEFINITIONS A. "Scope of Services": Such professional services as are set forth in Exhibit A attached hereto and incorporated herein by this reference. B. "Approved Fee Schedule": Such compensation rates as are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. C. "Commencement Date": January 4t1i, 2021 D. "Expiration Date": January 4111, 2024 E. At City's sole discretion, to award up to two (2), one (1) year contract extensions upon successful demonstration of exemplary contract performance 2. SERVICE PROVIDER'S SERVICES A. Scope of Services. Subject to the terms and conditions set forth in this Agreement, SERVICE PROVIDER shall perform the services identified in the Scope of Services. CITY shall have the right to request, in writing, changes in the scope of work or the services to be performed. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement. B. Time for Performance. SERVICE PROVIDER shall commence the services on the Commencement Date and shall perform all services in conformance with the project timeline set forth in Exhibit C attached hereto and incorporated herein by this reference. C. Standard of Performance. SERVICE PROVIDER shall perform all work to the highest professional standards and in a manner reasonably satisfactory to CITY. SERVICE PROVIDER shall comply with all applicable federal, state and local laws, ordinances, codes and regulations. 3. REPRESENTATIVES A. City Representative. For the purposes of this Agreement, the contract administrator and CITY's representative shall be the City Director of Public Works, (hereinafter the "City Representative"). It shall be SERVICE PROVIDER's responsibility to assure that the City Representative is kept informed of the progress of the performance of the services, and SERVICE PROVIDER shall refer any decisions which must be made by CITY to the City Representative. Unless otherwise specified herein, any approval of CITY required hereunder shall mean the approval of the City Representative. B. SERVICE PROVIDER Representative. For the purposes of this Agreement, Luis Valenzuela, Mariposa landscapes Inc. Division Manager, is hereby designated as the principal and representative of SERVICE PROVIDER authorized to act on its behalf with respect to the services specified herein and make all decisions in connection therewith (the "Responsible Principal"). The Responsible Principal may not be changed by SERVICE PROVIDER without the prior written approval of CITY. 4. SERVICE PROVIDER'S PERSONNEL A. SERVICE PROVIDER represents that it has, or will secure at its own expense, all personnel required to perform the services required under this Agreement. All such services will be performed by SERVICE PROVIDER or under its supervision, and all personnel engaged in the work shall possess the qualifications, permits and licenses required by applicable law to perform such services. B. SERVICE PROVIDER shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Agreement, and compliance with all reasonable performance standards established by CITY. C. h1 the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by SERVICE PROVIDER to perform services pursuant to this Agreement, SERVICE PROVIDER shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. D. SERVICE PROVIDER shall be responsible for payment of all employees' and subSERVICE PROVIDERs' wages and benefits and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security. E. Permits and Licenses. SERVICE PROVIDER shall obtain and maintain during the Agreement term all necessary licenses, permits and certificates required by law for the provision of services under this Agreement, including a City of Baldwin Park business license. 2 5. FACILITIES AND EQUIPMENT Except as otherwise authorized by CITY in writing, SERVICE PROVIDER shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 6. TERM OF AGREEMENT This Agreement is effective as of the Commencement Date and shall terminate on the Expiration Date, unless sooner terminated as provided in Section 18 herein. 7. COMPENSATION A. CITY agrees to compensate SERVICE PROVIDER for the services provided under this Agreement, and SERVICE PROVIDER agrees to accept in full satisfaction for such services, a sum not to exceed ONE HUNDRED THOUSAND DOLLARS ($100,000) payable as earned during the Project in accordance with Exhibit B. The compensation payable hereunder includes all professional services. Payments shall be made in accordance with Section 8 herein. CITY shall not withhold applicable federal or state payroll or any other required taxes, or other authorized deductions from each payment made to SERVICE PROVIDER. No claims for compensation in excess of the not -to -exceed amount for the Project as shown in Exhibit B will be allowed unless such additional compensation is authorized by CITY in writing. All requests for compensation in excess of the not -to -exceed amount must be submitted to and approved by the City Representative. B. The amount set forth in paragraph A shall include reimbursement for all actual and necessary expenditures reasonably incurred in the performance of this Agreement. C. Additional Services. No claims for additional services performed by SERVICE PROVIDER which are beyond the scope set forth in Exhibit A will be allowed unless such additional work is authorized by CITY in writing prior to the performance of such services. Additional services, if any are authorized, shall be compensated on a time and materials basis using SERVICE PROVIDER's Approved Fee Schedule (Exhibit B). Fees for such additional services shall be paid within thirty (30) days of the date SERVICE PROVIDER issues an invoice to CITY for such services. 8. METHOD OF PAYMENT SERVICE PROVIDER shall submit to CITY an invoice, on a monthly basis, for the services performed pursuant to this Agreement. Each invoice shall itemize the services rendered during the billing period and the amount due. Such itemizations shall include the days worked, number of hours worked, and authorized reimbursable expenses incurred with appropriate back- up documentation and receipts evidencing the authorized expenses, if any, for each day in the period and shall separately describe any additional services authorized by CITY. Any invoice claiming compensation for additional services shall include appropriate documentation of CITY's prior authorization. Within ten (10) business days of receipt of each invoice, CITY shall notify SERVICE PROVIDER in writing of any disputed amounts included on the invoice. Within thirty (30) calendar days of receipt of each invoice, CITY shall pay all undisputed amounts included on the invoice up to the maximum amount set forth in Section 7. 3 9. OWNERSHIP OF WORK PRODUCT All reports, documents or other written material ("written products") developed by SERVICE PROVIDER in the performance of this Agreement shall be and remain the property of CITY without restriction or limitation upon its use or dissemination by CITY. SERVICE PROVIDER may take and retain such copies of the written products as desired, but no such written products shall be the subject of a copyright application by SERVICE PROVIDER. 10. TRAVEL REIMBURSEMENT Travel required by SERVICE PROVIDER or any subSERVICE PROVIDER or subcontractor pursuant to this Agreement shall not be a reimbursable expense. 11. INDEPENDENT CONTRACTOR SERVICE PROVIDER will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute SERVICE PROVIDER as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or association between CITY and SERVICE PROVIDER. 12. CONFIDENTIALITY All data, documents, discussion, or other information developed or received by SERVICE PROVIDER or provided for performance of this Agreement are deemed confidential and shall not be disclosed by SERVICE PROVIDER without prior written consent by CITY. CITY shall grant such consent if disclosure is legally required or necessary to provide the services under this Agreement. All CITY data shall be returned to CITY upon the termination of this Agreement. SERVICE PROVIDER's covenant under this Section shall survive the termination of this Agreement. 13. CONFLICTS OF INTEREST SERVICE PROVIDER hereby warrants for itself, its employees, and subcontractors that those persons presently have no interest and shall not obtain any interest, direct or indirect, which would conflict in any mariner with the performance of the services contemplated by this Agreement. No person having such conflicting interest shall be employed by or associated with SERVICE PROVIDER in connection with this project. SERVICE PROVIDER hereby warrants for itself, its employees, and subcontractors that no such person shall engage in any conduct which would constitute a conflict of interest under any CITY ordinance, state law or federal statute. SERVICE PROVIDER agrees that a clause substantially similar to this Section shall be incorporated into any sub -contract that SERVICE PROVIDER executes in connection with the performance of this Agreement. 14. INDEMNIFICATION A. To the full extent permitted by law, SERVICE PROVIDER shall indemnify, hold harmless and defend CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns from and against any and all claims, demands, causes of action, liability, losses, costs or expenses for any damage due to death or injury to any person and injury 4 to any property resulting from any alleged intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of SERVICE PROVIDER or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of SERVICE PROVIDER in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. The parties understand and agree that the duty of SERVICE PROVIDER to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. B. SERVICE PROVIDER's obligations under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. SERVICE PROVIDER expressly waives its statutory immunity under such statutes or laws as to CITY, its officers, agents, employees and volunteers. C. SERVICE PROVIDER agrees to obtain executed indemnity agreements with provisions identical to those in this Section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of SERVICE PROVIDER in the performance of this Agreement. In the event SERVICE PROVIDER fails to obtain such indemnity obligations for the benefit of CITY, SERVICE PROVIDER agrees to be frilly responsible and indemnify, hold harmless and defend CITY, its officers, agents, employees and volunteers from and against any and all claims and losses, costs or expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged, intentional, reckless, negligent or otherwise wrongful acts, errors or omissions of SERVICE PROVIDER or any of its officers, employees, servants, agents, subcontractors, volunteers or any other person or entity involved by, for, with or on behalf of SERVICE PROVIDER in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys' fees incurred by counsel of CITY's choice. D. CITY does not, and shall not, waive any rights that it may possess against SERVICE PROVIDER because of the acceptance by CITY, or the deposit with CITY, of any insurance policy or certificate required pursuant to this Agreement. This hold harmless and indemnification provision shall apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense. SERVICE PROVIDER agrees that SERVICE PROVIDER's covenant tinder this Section shall survive the termination of this Agreement. E. SERVICE PROVIDER agrees to pay all required taxes on amounts paid to SERVICE PROVIDER under this Agreement, and to indemnify and hold CITY harmless from any and all taxes, assessments, penalties, and interest asserted against CITY by reason of the independent contractor relationship created by this Agreement. SERVICE PROVIDER shall fully comply with the workers' compensation laws regarding SERVICE PROVIDER and SERVICE PROVIDER's employees. SERVICE PROVIDER fiurther agrees to indemnify and hold CITY harmless from any failure of SERVICE PROVIDER to comply with applicable workers' compensation laws. CITY shall have the right to offset against the amount of any fees due to SERVICE PROVIDER under this Agreement any amount due to CITY from SERVICE PROVIDER as a result of SERVICE PROVIDER's failure to promptly pay to CITY any reimbursement or indemnification arising under this Section. 5 15. INSURANCE A. SERVICE PROVIDER shall at all times during the term of this Agreement carry, maintain, and keep in frill force and effect, insurance as follows: 1. Commercial General Liability Insurance with minimum limits of One Million Dollars ($1,000,000) for each occurrence and in the aggregate for any personal injury, death, loss or damage. 2. Automobile Liability Insurance for any owned, non -owned or hired vehicle used in connection with the performance of this Agreement with minimum limits of One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3. Worker's Compensation insurance as required by the State of California. 4. Professional Liability Insurance with a minimum limit of One Million Dollars ($1,000,000) per occurrence. B. SERVICE PROVIDER shall require each of its sub -SERVICE PROVIDERs or sub -contractors to maintain insurance coverage that meets all of the requirements of this Agreement. C. The policies required by this Agreement shall be issued by an insurer admitted in the State of California and with a rating of at least A:VII in the latest edition of Best's Insurance Guide. D. SERVICE PROVIDER agrees that if it does not keep the insurance required in this Agreement in frill force and effect, CITY may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, CITY may take out the necessary insurance and pay, at SERVICE PROVIDER'S expense, the premium thereon. E. Prior to commencement of work tinder this Agreement, SERVICE PROVIDER shall file with CITY's Risk Manager a certificate or certificates of insurance showing that the insurance policies are in effect and satisfy the required amounts and specifications required pursuant to this Agreement. F. SERVICE PROVIDER shall provide proof that policies of insurance expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. G. The general liability and automobile policies of insurance shall contain an endorsement naming CITY, its elected officials, officers, agents, employees, attorneys, servants, volunteers, successors and assigns as additional insureds. All of the policies shall contain an endorsement providing that the policies cannot be canceled or reduced except on thirty (30) days' prior written notice to CITY. SERVICE PROVIDER agrees to require its insurer to modify the certificates of insurance to delete any exculpatory wording stating that failure of the insurer to mail 6 written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. H. The insurance provided by SERVICE PROVIDER shall be primary to any other coverage available to CITY. Any insurance or self-insurance maintained by CITY, its officers, employees, agents or volunteers, shall be in excess of SERVICE PROVIDER's insurance and shall not contribute with it. I. All insurance coverage provided pursuant to this Agreement shall not prohibit SERVICE PROVIDER, and SERVICE PROVIDER's employees, agents, subcontractors, or volunteers from waiving the right of subrogation prior to a loss. SERVICE PROVIDER hereby waives all rights of subrogation against CITY. J. Any deductibles or self-insured retentions must be approved by CITY. At the option of CITY, SERVICE PROVIDER shall either reduce or eliminate the deductibles or self- insured retentions with respect to CITY, or SERVICE PROVIDER shall procure a bond guaranteeing payment of losses and expenses. K. If SERVICE PROVIDER is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its managers, affiliates, employees, agents, and other persons necessary or incidental to its operation are insureds. L. Procurement of insurance by SERVICE PROVIDER shall not be construed as a limitation of SERVICE PROVIDER's liability or as full performance of SERVICE PROVIDER's duties to indemnify, hold harmless and defend under Section 14 of this Agreement. 16. MUTUAL COOPERATION A. CITY shall provide SERVICE PROVIDER with all pertinent data, documents and other requested information as is reasonably available for the proper performance of SERVICE PROVIDER's services. B. In the event any claim or action is brought against CITY relating to SERVICE PROVIDER's performance in connection with this Agreement, SERVICE PROVIDER shall render any reasonable assistance that CITY may require. 17. RECORDS AND INSPECTIONS SERVICE PROVIDER shall maintain full and accurate records with respect to all matters covered under this Agreement for a period of three (3) years. CITY shall have access, without charge, upon reasonable notice, during normal business hours to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings, and activities. 18. TERMINATION OF AGREEMENT A. CITY shall have the right to terminate this Agreement for any reason or for no reason on five (5) calendar days' written notice to SERVICE PROVIDER. SERVICE PROVIDER shall have the right to terminate this Agreement for any reason or no reason on sixty (60) calendar 7 days' written notice to CITY, SERVICE PROVIDER agrees to cease all work under this Agreement on or before the effective date of such notice. All completed and uncompleted products up to the date of receipt of written notice of termination shall become the property of CITY. B. In the event of termination or cancellation of this Agreement by CITY, due to no fault or failure of performance by SERVICE PROVIDER, SERVICE PROVIDER shall be paid based on the percentage of work satisfactorily performed at the time of termination. In no event shall SERVICE PROVIDER be entitled to receive more than the amount that would be paid to SERVICE PROVIDER for the full performance of the services required by this Agreement. 19. FORCE MAJEURE SERVICE PROVIDER shall not be liable for any failure to perform if SERVICE PROVIDER presents acceptable evidence, in CITY's sole judgment, that such failure was due to causes beyond the control, and without the fault or negligence of SERVICE PROVIDER. 20. NOTICES Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (a) the day of delivery if delivered by hand or overnight courier service during SERVICE PROVIDER's and CITY's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore below, or to such other addresses as the pat -ties may, from time to time, designate in writing. If to CITY: Attn: Sam Gutierrez Director Of Public Works City of Baldwin Park 14403 E. Pacific Avenue Baldwin Park, CA 91706 Telephone: (626) 813-5251 e-mail: sautierregix baldwinpark.corn With a courtesy copy to: Robert N. Tafoya, City Attorney Tafoya & Garcia LLP 316 West 2`1 Street, Suite 1000 Los Angeles, CA 90012 Telephone: (213) 617-0600 If to SERVICE PROVIDER: Attn. Terry Noriega President Mariposa Landscapes Inc 6232 Santo Diaz St. Irwindale, CA, 91702 Telephone: (626) 960-0196 21. NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY In the performance of this Agreement, SERVICE PROVIDER shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation or other basis prohibited by law. SERVICE PROVIDER will take 8 affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 22. PROHIBITION AGAINST ASSIGNMENT SERVICE PROVIDER shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without CITY's prior written consent, and any attempt to do so shall be void and of no effect. CITY shall not be obligated or liable under this Agreement to any party other than SERVICE PROVIDER. 23. ATTORNEY'S FEES In the event that CITY or SERVICE PROVIDER commences any legal action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party shall be entitled to recover its costs of suit, including reasonable attorney's fees. 24. ENTIRE AGREEMENT All documents referenced as exhibits in this Agreement are hereby incorporated in this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and provisions of any document incorporated by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between CITY and SERVICE PROVIDER with respect to the subject matter herein. No other prior oral or written agreements are binding on the parties. Any modification of this Agreement will be effective only if it is in writing and executed by CITY and SERVICE PROVIDER. 25. GOVERNING LAW; JURISDICTION This Agreement shall be governed by and construed in accordance with the laws of the State of California. In the event of litigation between the parties, venue in State trial courts shall lie exclusively in Los Angeles County. In the event of litigation in a United States District Court, exclusive venue shall lie in the Central District of California. 26. SEVERABILITY Wherever possible, each provision of this Agreement shall be interpreted in such a manner as to be valid under applicable law. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force and effect. 27. CAPTIONS The captions used in this Agreement are solely for reference and the convenience of the parties. The captions are not a part of the Agreement, in no way bind, limit, or describe the scope or intent of any provision, and shall have no effect upon the construction or interpretation of any provision herein. 9 This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which when taken together shall constitute one and the same instrument. TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. CITY OF BALDWIN PARK Emmanuel J. Estrada Mayor ATTEST: Lourdes Morales City Clerk Robert N. Tafoya City Attorney SERVICE PROVIDER: By: Terry Noriega,'President Mariposa Landscapes, INC. 10 EXHIBIT "A" LANDSCAPE SPECIFICATION FOR CITY-WIDE MEDIAN ISLAND AND VARIOUS LOCATION LANDSCAPE MAINTENANCE SERVICES SCOPE OF WORK The scope of work includes visiting site routinely to mow, prune shrubs & ground cover, remove litter and debris, and weed control. Maintenance of the designated areas shall include the routine maintenance of plant material, focusing on proper water management and resource efficiency. A. WEED CONTROL FOR HARDSCAPE AREAS. The Contractor shall be responsible for removing all annual and perennial weeds in all hardscape areas. B. SOIL AND PLANT TISSUE ANALYSIS. The Contractor may be requested, beyond the contract specifications, to take samples of soil or plant tissue for testing purposes and such tests shall be paid for by the City. C. CLEAN-UP AND DEBRIS REMOVAL. The Contractor shall remove all debris resulting from maintenance operations and dispose of debris at an approved green waste recycling facility. All rubbish and trash shall be taken to an off-site legal landfill facility. It is the responsibility of the Contractor to make arrangements for the legal disposal of all debris. No landscape debris, leaves, grass, clippings, rubbish, and/or trash shall be allowed to remain on the project site at the end of the scheduled work period/maintenance visit. D. GRASSCYCLING SCHEDULE. The Contractor shall adhere to the grass cycling schedule as per this specification, eliminating the removal of grass clippings at specified times of the year. 1. Cut only 1/3 off turf grass blades during mowing. 2. Collect clippings only when excessive growth occurs such as after rain or irregular mowing cycles. 3. Use sow release and organic fertilizers to encourage even plant growth patterns. E. SCHEDULE SITE INSPECTIONS. The Contractor shall patrol the entire site at the beginning of each scheduled maintenance visit and check for vandalism, broken tree branches, pest and/or disease infestation, and related problems, and shall take appropriate action. The Contractor or a representative shall physically walk the site with the City's Representative for the purpose of reviewing specification compliance. 1. FREQUENCY OF INSPECTIONS: One (1) inspection shall be scheduled per month for the purpose of inspecting plant materials and related issues, and to evaluate the irrigation system. During the irrigation inspections, the Contractor shall ensure that all irrigation systems are functioning accurately and be required to activate a minimum of 25% of the irrigation system to avoid the wetting of vehicles but also to ensure that the plants/trees are receiving water. Off -hour scheduling may be necessary. 2. PUNCH LIST: The City's Representative shall submit a "punch list" for items not finished or completed by Landscape Contractor prior to the next scheduled inspection. F. IRRIGATION SYSTEM MAINTENANCE, REPAIRS AND REPLACEMENT 1. Irrigation of general area are controlled by automatic time clocks and shall be watered between 9:00 p.m. and 6:00 a.m. when requested. Manual irrigation shall be performed during normal working hours. 2. Contractor shall complete an Irrigation Maintenance Log located at each controller which records, which records daily maintenance activities that adhere to the schedule developed. The maintenance log shall be discussed with the City representative, at scheduled walk-through/ inspections G. TURFGRASS MANAGEMENT - COOL SEASON GRASSCYCLING MOWING REQUIREMENTS 1. Turf grass shall be cut at a uniform height. 2. Turf grass shall be cut with blades sharpened prior to each mowing. 3. Mowing patterns shall be rotated from a "north/south axis" to an "east/west axis" to a "diagonal axis" from week to week to prevent rutting of turf grass areas. 4. Turf grass areas shall be adequately dry when performing mowing operations. Mowing shall be performed during wet morning dew or moisture conditions. Whenever a week is skipped due to wet conditions, the next mowing shall be performed at a 4 to 5 -inch cutting height, returning to normal height over a 2 to 3 -week period. A grass - catcher shall be used to remove grass clippings during this period. H. EDGING OF TURFGRASS AREAS 1. POWER EDGERS: All turf grass perimeters adjacent to sidewalks, walkways, paved areas, and/or curbs shall be trimmed with a vertical blade power edger. 2. WEED EATERS: Weed eaters shall be utilized to trim turf grass around the circumference of trees, signage, and raised fixtures where a bare soil buffer zone exists (normally 6" to 12" width). Where turf grass meets trees and signs, fixtures or building (no buffer zone), hand shears shall be utilized to trim turf grass. TURFGRASS AERIFICATION: Aerification shall be performed once per year, in EARLY APRIL. The following aerification program shall be followed: 1. Establish adequate soil moisture to a depth of three (3) inches in 90% of the designated area as verified by soil probe. If supplemental irrigation (syringing) is required to perform this task, then irrigate deeply two to three days prior to aerification to allow the soil to be at Field Capacity. 2. Mow normally prior to aerification. 3. Aerify to a depth of three (3"), removing a minimum of 80% of the soil cores. Remaining cores shall be broken up by dragging a screen, or utilizing appropriate aerification equipment. (If a Klopping-Hardie Lawn Renovator is used, the machine shall be set as deep as possible and any debris shall be removed.) 4. Fertilize according to Section 4.08, Fertilization Program for April. 5. Irrigate deeply as specified in Number One above. J. SHRUB MANAGEMENT - PRUNING 1. Thinning: Shrubs shall be pruned to maintain the theme of the project, that is, to maximize the desired characteristics or branching of the shrubs as possible. Shrubs shall be pruned as per safety requirements, removal of broken or diseased branches, general containment, and/or appearance. Avoid over trimming, allow plants to fill to natural growth. Avoid trimming into round shapes. 2. SHEARING: Formal pruning, or shearing of shrubs, shall not be performed unless safety (traffic views, pedestrian traffic, etc.) or City directive states otherwise. Example would be "topped" and/or sheared on a routine basis. K. GROUNDCOVER MANAGEMENT. Groundcover is defined as non -shrub plant material possessing a non -woody branching Structure. Examples are honeysuckle, vinca, freeway daisy, ivy, and gazania. Groundcovers are normally maintained below 18 inches in height. L. EDGING AND TRIMMING: Edging and trimming are performed with two pieces of equipment: power edgers and "weed eaters" ("weed eaters" are power tools equipped with a plastic filament line that cuts/slashes succulent plant materials). 1. POWER EDGERS: All groundcovers with a vertical growth height of 8 inches or less adjacent to sidewalks and/or walkways shall be trimmed with a vertical blade power edger at a 30 -degree angle ("feathered"). 2. WEED EATERS: All groundcovers with a vertical growth height of 8 inches or more adjacent to sidewalks, walkways, paved areas, and/or curbs shall be trimmed with a weed eater at a 30 -degree angle. M. PEST MANAGEMENT PROGRAM: Contractor shall utilize INTEGRATED PEST MANAGEMENT TECHNIQUES. When pesticide chemical applications are required, the Contractor shall adhere to requirements as per this scope of work. The following pest management program shall be implemented: GENERAL REQUIREMENTS. Pest and diseases to be controlled shall be all organisms having deleterious effects within the perimeters of the project, including but not limited to, all insects including ants, mites, nematodes, sowbugs; fungi and bacteria; mollusks including snails and slugs; and rodents/rabbits. The Contractor shall not be responsible for the pest control within buildings. INTEGRATED PEST MANAGEMENT (I.P.M.) The application of pesticide chemicals in controlling harmful landscape pests can be greatly reduced by an active Integrated Pest Management Program. 1. A Water Management Program: Overwatering is the major cause of poor plant health to disease and harmful insect infestations. Proper irrigation levels should be maintained. 2. Biological Control: The utilization of beneficial organisms to control landscape pest populations in now available. Some examples of beneficial organisms are ladybird beetles, praying mantis, parasitic wasps, lacewings, decollate snails, predatory mites, and bacterium such as Bacillus thuringiensis. 3. Cultural Practice: Use of mulch is a good cultural practice in landscaped areas. Contractor must maintain a Y-4" mulch depth in all landscaped areas. They must re- apply mulch when necessary every 6 month in order to maintain proper depth. Contractor must ensure that mulch is applied correctly not to bury plants/ trunk flares of trees, clean, coarse texture measuring '/4" — %" in size, and with low water holding capabilities. 4. Chemical: Pre- and Post- emergent chemicals are acceptable and should be used as part of the IPM program. Contractor must follow product label and recommendations from a licensed PCA. 5. Chemical Alternatives: Insecticidal soap is an excellent alternative to pesticides. Cultural techniques such as washing off plant foliage and cleaning mowing equipment between mowing are also considerations. PEST CONTROL INSPECTIONS AND REPORTS. Contractor shall provide on-site control inspections on a weekly basis. (The pest control service may be sub -contracted by an approved pest control company with approval of City's Representative.). The individual performing the inspections must demonstrate the appropriate experience, education training, and certification (i.e., California State Pest Control Advisor License) to perform inspections. PESTICIDE REGULATIONS GENERAL: All chemicals shall be used in strict accordance with federal, state, county, and local laws and ordinances governing use of same. PESTICIDE REPORTS: Contractor shall provide chemical application records within thirty (30) days after pesticide applications to City's Representative. APPLICATION OF PESTICIDES: All chemical applications costs should be included in the price and require approval by City prior to work being performed. Contract is required to complete the following prior to application: 1. The City's Representative shall be given a twenty-four (24) hour notice, in writing prior to every chemical application. 2. All pesticides shall be supplied by a licensed Pest Control Advisor. 3. In an effort to eliminate potential runoff within treated areas, pest control applicator shall monitor forecasted weather conditions to avoid making applications within 72 hours of inclement weather. All pesticides shall be applied at approved times such that limit the possibility of contamination from climatic and other factors. 4. Application methods shall be used which insure that materials are confined to target area. 5. Extreme care and caution shall be exercised in transferring and/or mixing chemicals to prevent contamination of area outside the target area. 6. Disposal of excess chemicals shall be within the guidelines established in California Food and Agriculture Code. 7. Contractor's chemical application records shall be provided to City within seven (7) days after application. FERTILIZER REGULATIONS. Fertilizer applications are included in the cost proposal. Precautions shall be taken by Contractor to contain fertilizer applications in the planning areas/water features and to prevent the deposing of materials into paved areas. Any fertilizer materials deposited onto paved areas shall be removed immediately. POST -EMERGENT WEED CONTROL INCLUDED IN THE CONTRACT. Contractor shall exercise special care to remove all noxious weeds within landscape areas. REMOVAL OF NEEDLES. Contract is required to pine needles from all median islands, paying close attention to excess pine needs along curbs of medians. J. GREEN WASTE MANAGEMENT. All green waste debris resulting from maintenance operation shall be removed from site and disposed of the same day of maintenance at an approved Green Waste Composting Facility. K. PROJECT SITES Ramona Blvd • Median Island No. Ramona Blvd. between EI Monte City Limits to 605 S entrance • Median Island No. Ramona Blvd. between 605 S entrance to 605 N entrance. • Median Island No. 3 Ramona Blvd. between 605 N entrance to W. of Syracuse Ave • Median Island No. 4 Ramona Blvd. between E. of Syracuse Ave to W of Barnes Ave • Median Island No. 5 Ramona Blvd. between E of Barnes Ave to W. of Francisquito Ave. ■ Median Island No. 6 Ramona Blvd. between E. of Francisquito Ave. to W. of Corak St. • Median Island No. 7 Ramona Blvd. between E. of Corak St. to W. of Earl Ave. • Median Island No. 8 Ramona Blvd. between E. of Earl Ave. to W. of Foster Ave. • Median Island No. 9 Ramona Blvd. between E. of Foster Ave. to W. of Grace Ave • Median Island No. 10 Ramona Blvd. between E. of Grace Ave to W. of Monterey Ave. • Median Island No. 11 Ramona Blvd. between E. of Monterey Ave.to W. of Kenmore Ave • Median Island No. 12 Ramona Blvd. between E. of Kenmore Ave to W. of Merced Ave. • Median Island No. 13 Ramona Blvd. between E. of Merced Ave. to W. of Bresee Ave. • Median Island No. 14 Ramona Blvd. between E. of Bresee Ave. to W. of Stewart Ave • Median Island No. 15 Ramona Blvd. between E. of Stewart Ave to W. of La Rica Ave. • Median Island No. 16 Ramona Blvd. between E. of La Rica Ave. to W. of Baldwin Park Blvd. • Median Island No. 17 1: 2: Ramona Blvd. between E. of Baldwin Park Blvd. to W. of Cesar Chavez Dr. • Median Island No. 18 Ramona Blvd. between E. of Cesar Chavez Dr. to W. of Maine Ave. Two (2) medians on Ramona Blvd. located between Maine Ave — Bogart Ave. • Median Island No. 19 Ramona Blvd. between E. of Maine Ave. to 14514 Ramona Blvd. • Median Island No. 20 Ramona Blvd. between 14514 Ramona Blvd. to W. of Bogart Ave. • Median Island No. 21 Ramona Blvd. between E. of Bogart Ave. to W. of train tracks. • Median Island No. 22 Ramona Blvd. between E. of train tracks to W. of Badillo Street ■ Median Island No. 23 Ramona Blvd. between N. of Badillo St. to 14747 Ramona Blvd (LA County Yard) Badillo St. • Median Island No. 24 Badillo St. between E. of Ramona Blvd. to W. of Virginia Ave • Median Island No. 25 Badillo St. between E. of Virginia Ave to W. of Vineland Ave • Median Island No. 26 Badillo St. between E. of Vineland Ave to W. of Puente Ave. • Median Island No. 27 Badillo St. between E. of Puente Ave to W. of Badillo Cir. • Median Island No. 28 Badillo St. between E. of Badillo Cir. to Willow Ave. • Median Island No. 29 Badillo St. between E. of Willow Ave. to West Covina City Limits Baldwin Park Blvd. Two (2) medians on Baldwin Park Blvd. between Tracy St. and Francisquito Ave. • Median Island No. 30 Baldwin Park Blvd between N. of Tracy St. to 3133 Baldwin Park Blvd. • Median Island No. 31 Baldwin Park Blvd between 3133 Baldwin Park Blvd. to S. of Francisquito Ave. Two (2) medians on Baldwin Park Blvd. between Francisquito Ave. and Corak St. • Median Island No. 31 Baldwin Park Blvd between N. of Francisquito Ave. to 3205 Baldwin Park Blvd. • Median Island No. 32 Baldwin Park Blvd between 3205 Baldwin Park Blvd. to S. of Corak St. • Median Island No. 33 Baldwin Park Blvd between N • Median Island No. 34 Baldwin Park Blvd between N • Median Island No. 35 Baldwin Park Blvd between N • Median Island No. 36 Baldwin Park Blvd between N of Corak St. to S. of Foster Ave. of Foster Ave.to S. of Rexwood Ave. of Rexwood Ave to S. of Monterey Ave. of Monterey Ave. and S. of Kenmore Ave. • Median Island No. 37 Baldwin Park Blvd between N. of Kenmore Ave. and S. of Merced Ave. • Median Island No. 38 Baldwin Park Blvd between N. of Merced Ave. and S. of Bresee Ave • Median Island No. 39 Baldwin Park Blvd between N. of Bresee Ave and S. of Susquehanna Ave. • Median Island No. 40 Baldwin Park Blvd between N. of Susquehanna Ave. and S. of Stewart Ave. • Median Island No. 41 Baldwin Park Blvd between N. of Stewart Ave and La Rica Ave. • Median Island No. 42 Baldwin Park Blvd between N. of La Rica Ave. to S. of Sterling Way • Median Island No. 43 Baldwin Park Blvd between N. of Sterling Way to S. of Baldwin Park Blvd. ■ Median Island No .44 Baldwin Park Blvd between N. of Baldwin Park Blvd. to 4100 Baldwin Park Blvd (Last Median north of Ramona Blvd.) Amar Rd. • Median Islands No. 45 - 48 Amar Rd. South of Frazier St. Location No. 1 ■ Puente Ave Slopes — 10 FWY Four Quadrants SW Quadrant — Harley Davidson SE Quadrant — Empty Lot NW Quadrant — Walmart NE Quadrant — Motel 6 side EXTRA WORK 1. City has the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. 2. The Contractor, as part of this agreement, may be requested to replace diseased, damaged or destroyed plant material or add plants as needed to any overly bare or empty areas and perform other remedial work. Such work shall be considered as extra work by the City's representative. RESPONSIBILITY, COORDINATION, MEETINGS At Award of Bid, the Contractor shall complete a Maintenance Schedule Calendar covering the first twelve-month period of this contract. This calendar will outline a time line schedule for all maintenance activities including, weed abatement, any scheduled herbicide applications, pruning and all other required activities listed. The Maintenance Schedule Calendar shall be reviewed on a monthly basis tenure maintenance activities adhere to the contract agreement. This Maintenance Schedule Calendar shall be renewed at the end of each twelve-month period of this contract. 2. Contractor shall complete an Irrigation Maintenance Log located at each controller which records daily maintenance activates that adhere to the schedule developed. The maintenance log shall be discussed with the City representative, at scheduled walk-through/ inspections. 3. Contractor shall secure and maintain all required permits and licenses, and pay all fees necessary to legally complete the work of this project. Contractor shall meet with the City representative once weekly to review the landscaping, discuss maintenance operations, determine progress, and identify areas needing attention. Contractor shall attend additional meetings if deemed necessary by City Representative. NEGLECT OF CONTRACTOR: Exceptions shall be replacements due to the acts or neglect of Landscape contractor. Replacement of plant materials due to Contractor's neglect shall be of size and quality of the original plant material as directed by the City. EXCLUSIONS: Lighting replacements and any building servicing. Steam cleaning hardscape and parking lot sweeping. Graffiti removal. Any city permits excluded. Excludes removing any larger bulk items. Pruning trees excluded. However, the contractor is responsible for notifying the city of all the above listed exclusions. EXHIBIT "B" SCHEDULE OF COMPENSATION Contractor shall perform the requested services as set forth in the Scope of Services in accordance with the monthly rate of $8,333.33 and a yearly total contract amount not to exceed $100,000 for landscape maintenance. The contract costs provides for all labor, material, and equipment to perform landscape maintenance per scope of work (please see exclusions and details). Description: This proposal provides for all labor, material, and equipment to perform landscape clean up and maintenance. Proposal includes visiting sites routinely to remove litter, weed control, and prune shrubs/ roses/ ground cover/ grasses. Exclusions: Irrigation repairs, pressure washing, and sweeping, graffiti removal. Any city permits are excluded. Pruning trees are also excluded. EXHIBIT "C" SCHEDULE OF PERFORMANCE A two (2) man crew for four (4) days a week to maintain the 54 (fifty-four) median islands and Puente Ave Slopes. The following is the assigned staff positions: Job Title Days per Week Foreman 4 days per week Laborer 4 days per week Irrigation Technician 1 day per month ;�Mijazla= SI IMMARY TO: FROM: DATE: ITEM NO. 6 Honorable Mayor and City Councilmembers Robert A. Lopez, Interim Chief of Police December 16, 2020 SUBJECT: APPROVAL TO PURCHASE LEICA GEOSYSTEMS RTC360 FOR TRAFFIC COLLISION RECONSTRUCTION AND CRIMINAL INVESTIGATIONS This report request City Council approval for a 4 -year lease of Traffic Collision and Crime Scene reconstruction software and equipment. The total estimated cost of the 4 -year lease is $93,731.30 ($23,042.49 per year). Funding would come from the Traffic Safety account number 271-30-350- 58140-63000. RECOMMENDATION Staff recommends City Council approval to: 1. Waive the formal bidding process pursuant to 34.23(C) of the Baldwin Park Municipal Code for this purchase, requiring a 4/5 vote, as this is a sole source vendor; and 2. Authorize the Director of Finance to appropriate $93,731.30 ($23,042.49 per fiscal year for four years) to Traffic Safety account 271-30-350-58140-63000; and 3. Authorize the Police Department to lease the requested reconstruction software and equipment; and 4. Authorize the Chief of Police, or his designee to complete all appropriate documentation necessary to complete the lease. FISCAL IMPACT There will be no fiscal impact to the general fund. This lease is eligible for the Police Department to utilize available Traffic Safety funds for an annual lease payment of $23,042.49 for four years, which includes the training in the use of the system. BACKGROUND The Baldwin Park Police Department Traffic Bureau investigates fatal and major injury traffic collisions. The Traffic Bureau also assists the Patrol Division and Detective Bureau in documenting and recreating crime scenes. These cases are then presented to the Los Angeles County District Attorney's Office for prosecution. In order to properly and accurately reconstruct and document collision and crime scenes, members of the Traffic Bureau currently utilize a Sokkia "Total Station" and its software. The current Sokkia "Total Station" is approximately 18 years old. Due to its age the technology has become obsolete and the company no longer supports the software. There are limited options for this type of specialized scanning equipment and software. The Traffic Bureau evaluated products from the two companies who produce this type of 3D scanning equipment and software, FARO Technologies, Inc. and Leica Geosystems. After careful evaluation, the Traffic Bureau has determined Leica Geosystems RTC360 laser scanner, software and equipment is the best replacement option. The Leica Geosystems scanner, software and related equipment are certified, approved for use and are used by numerous Federal, State and Local Law Enforcement Agencies across the country. Included in the lease price of the equipment and software; Precision Survey Supply, LLC. will provide 4 - days of training to eight (8) members of the Police Department in the use of the Scanner and software. The warranty period is four (4) years and includes parts, labor and yearly calibration/inspection of the device. There are very few companies who produce these types of scanners. Each uses distinctly different proprietary software and equipment. As such, the different systems are unique and each is a "Sole Source" product and supplier. Attached are the Sole Source documents for Leica Geosystems and their sole distributor Precision Survey Supply. LEGAL REVIEW Not Applicable ALTERNATIVES The alternative would be to delay or deny the lease, however, as this equipment is mission critical for our police officers, we will need to purchase or lease the system in the near future. Furthermore, it is uncertain to predict if grants for the purchase of this equipment will be available, let alone awarded to the Baldwin Park Police Department, in the future. ATTAC H M E NTS 1) Purchase price quote from Precision Survey Supply, LLC. 2) Sole Source letter from Leica Geosystems. 3) Sole Source letter from Precision Survey Supply, LLC. 'PIAMP-WeVIAMPIPTA I Precision Survey Supply, LLC 8628 Utica Avenue #8�00 909-931-4040 sam@precisionsurveysupply.com www.precisionsiJrvey8UppIy.cbm Andy Veleb] Baldwin Park Police Department 14403 Pacific Ave Baldwin Parki Ca 91706 MINOR! I-! 31624 10/15/2020 ... .. . ....... .. . ..... 6012673 Leica RTC360 Laser Scanner Kit 838300 RTC3O Stan Head 817063 GVP730, Transport Container for RTC360 Laser Scanner and Accessories 799191 GEB361 Lithium Ion Battery 799187 GKL341 , Charjier Prof 50iOO. Challes u�._ to 4 batteries, including power cable. 842065 RTC360 Flash Drive - 256GB 636767 R 0 Rain Cover 60135;61 1 yr RTC360 Laser Scanner CCP Basic Kul I MINVE I 842066 GST80:, Lightweight Tripod for RTC360 Laser Scanner LP $ 0 2,30 6014790 3D Public;Safety Software Bundle includes: 864515 Cyclone REGISTER 360 Permanent 4,800 864396 Cyclone PUBLISHER Pro Permanent 6,000 922778 IMS Map360 Pro Permanent 8,000 LP 21,945.00 WAS Bundle Discount Applied PSS32215 On -Site Forensic Training Accepted By: Andy Velebi lice Department Baldwin Park Po 77 14403 Pacif lic Ave Baldwin Park, Ca. 91706 62,829.32 62,829328 1,840.00 1,840.00T 16,195.00 16,195.00T Signature: 4 days total at customer site. Forensic training manuals provided to attendees: Maximum class size of 8. Equipment, computers and facilities provided by customer. Travel and expenses of the trainer included. LP $2,940.00 Per Day Training Fee Goodwill Precision Discount 20% Applied List Price Package 114,231,65 Total Discount applied: 26,767.33+ Great America Finance Option 4 year lease Annual payment $23,042.49 10%5th/final payment - $9,373.13 First payment due at delivery and every annual payment at the anniversary date Does not include applicable taxes or shipping charges, Thank you! SUBTOTAL 87,464.32 TAX (7.75%) 6,266.8 TTA r 731.30 Accepted By Accepted Date & MAW Sgt. Andy Velebil 14403 Pacific Ave B�aldwin Park, CA 91706 This letter is to confirm that Sam EI -Said and Precision Survey Supply is the only Leica Law Enforcement Dealer that can deliver a forensic mapping package complete with Leica Geosysterns equipment and training that is certified by the international Asso tiation for identification (IAI) and the Accreditation Commission for Traff ic Accident Reconstructionistfor the State of California Leica Geosj�stems overates q # Ho"1W, T'hot on the company's background and expertise, Precision Survey Supply is a Certified / Authorized LeIca Geosystems, Inc. dealer for Forensic HDS (laser scanners), UAS (Infinity Imaging), TPS (Total Stations), and GPS cystems, As an authorized De4ler of Leica Geosystems, Inc,, PSS tan provide Leica Geosystems equipment at iiscoUnted pricing equivalent to State or Federal contracts. Leica's public safety portfolio is an integrated part of our complete solution including scanners, software, accessories (NISTfrateable targetsfor ISO 17025 compliancy), and IAI approved training. Leica isthe orily8D laserscannin. w4ce"01 software, and bedrock legal defensibility, SCANNER Distance measurement High-speed, high dynamic time-of-flight enhanced by Waveform Digitizing (WFD) technology ® Speed: 2,000,000 Points Per Second Data Capture • Laser Class I (in accordance with IEC 608251:2014), 1550nm (invisible) • Field of view 3600 horizontal .1300* vertical • Range Min, 0.5 - up to 130 m • Accuracy Horizontal and vertical angle accuracy 19 arc seconds • Range accuracy 1.0 mm -x-10 pprn • 3D point accuracy* 1.9 mrin @ 10m a 2.9 mm @ 30m a 5.3 mm @ 40m • Range noise- 0.4 mm @ 10 m, 0.5 mm @ 20 m REGISTRATION • In -Field Registration with or without tablet o If using tablet — Data transfer to tablet in 10 Seconds ® Ability to add supplementary data to scans (tags) o Voice o Text o Image Ability to measure in the scene in the field o Auto Cleaning With the ability to do a double pass Auto Tracking for Registration using VIS Technology HDR Automatic, 5 brackets NAVIGATION SENSORS 36 MP 3 -camera system captures 432 MPx raw data for a calibrated 360* x 300* spherical image Speed 1 minute for full spherical HDR image in any lighting conditions Visual Inertial System (VIS) Video enhanced inertial measuring system to track movement of the scanner position relative to the previous setup in real-time 9 Tilt':Compensation- IMU based, Dual -axis, Accuracy: 3'for any tilt position Leica Geosystems Inc. 5051 Peachtree Corners Circle, Suite 250 Norcross, GA 30092 http://psg.leica-geosystems.usl Federal Tax ID 161516976 when it has to be tribrach adapter available - PSS provides 24-ho;ur, lifetime operational support for all products they sell - PSS provides a free equipment loan program during periods when PSS -vended products are being maintained or serviced. - PSS provides a unique training program that encompasses not only equipment use, but also aspectsof crime and crash scene reconstruction. Please contact PSS for information regarding these sole sciurce aspects of their company's offerings. Leica I in 1, 1 16,1111 Dietrich Evans Public Safety Group Regional Manager -- West Leica Geosystems, Inc. Direct"925 719 0667 1 Fax: 925 790 2455 Leica Geosysterns inc, 5051 Peachtree Corners Circle, Suite 250 Norcross, GA 30092 ' 8628 Uflea St, Suite 800 — Rancho Cucamon aa, CA. , 91786 IpPrecisio'n' Survey Supp& 909-931-4040 Main 1909-9.31-4009 Fara 1888-275-3054 Toll Free joviv.precisionsurveysupply. conn mmmmmmo: R 14403 Pacif ic Ave Baldwin Park, Ca. 91706 Attri., Sgt. Andy Velebil Re: Sole Source Letter for Leica Geosystems Forensic ScanStation To Whom It May Concern: The ScanStation Forensic 3-D laser scanner system manufactured by Leica Geosystems is the only 3-D laser scanning system made which combines all of the features and support infrastructure required to support the investigation mission of the Baldwin Park Police Department. The unique features combined in the system include: RTC360 Sole Source Specifications: * Survey -Grade Laser Scanner High-speed, survey -grade laser scanner with integrated HDR spherical Imaging systems and Visual Inertial System (VIS) for real-time registration PERFORMANCE * Data acquisition < 2 minutes for full dome laser scan and spherical HDR 'image with a resolution of 6mm @ 10 meters * Real-time registration Automatic point doud alignment based on real-time tracking of scanner movement between setups using the Visual Inertial System (VIS) by video enhanced inertial measurements Double scan Automatic removal of moving objects SCANNING • Distance measurement High-speed, high dynamic time-of-flight enhanced by Waveform Digitizing (WFD) technology • Speed: 2,000,000 Points Per Second Data Capture • Laser Class Class 1 (in accordance with IEC 608251:2014), 1550nm (invisible) • Field of view 360' horizontai / 300' vertical • Range Min, 0,5 - up to 130 m • Accuracy Horizontal and vertical angle accuracy 18 arc seconds • Range accuracy 1.0 mm +10 ppm • 3D point accuracy a 1.9 mm @ 10m a 2.9 mm @ 30m - 5.3 mm @ 40m • Range noise* **'0.4 mm @ 10 m, 0.5 mm @ 20 m 8628 Vfica A Sitite 8#0'— Rancho Cucamoqo CA. 91786 .... ... . .. . survo SWpp& 909-931-4040 Ah� / 909_4W-4009 F,888-2 75-3054 W Free ivwlv.j)recisionsurvqot"ii5�cofn * In -Field Registration with or without tablet o if using tablet— Data transfer to tablet in � 10 Seconds * Ability to add supplementary data to scans (tags) • Voice • Text • Image * Ability to measure in the scene in the field o Auto Cleaning With the ability to do a double pass * Auto Tracking for Registration using VIS Technology IMAGING CAMERA 0 HDR Automatic, 5 brackets NAVIGATION SENSORS 0 36 MP 3 -camera system captures 432 MPx raw data fora calibrated 360' x 300' spherical image a Speed I minute for full spherical HEIR image in any lighting conditions 0 Visual Inertial System (VIS) Video enhanced inertial measuring system to track movement of the scanner position relative to the previous setup in real-time 0 Tilt Compensation- Iii U based, Dual -axis, Accuracy3'for any tilt position * Additional sensors- Altimeter, Compass, GLASS Satellite Positioning • On scanner Touch -screen control with finger touch, full color WVGA graphic display 480 x 800 pixels • Mobile devices Leica Cyclone FIELD 360 app for iPad or Android tablets including: o Remote control of scan functions - 2D & 3D data viewing a Tagging e Automatic alignment of scans • Wireless Integrated wireless LAN (802,11 b/g/n) • Data storage Leica MS256, 256GB exchangeable USB 3.0 flash drive DESIGN & PHYSICAL • Housing Aluminum frame and sidecovers with enclosed mirror • Dimensions 4.7" x 9.4" x 9.1" or 120mm x 240mm x 230mm • Weight 11.7 lbs / 5,35 kg, without batteries • Mounting mechanism -Quick mounting on 5/8" stub on lightweight tripod / optional tribrach adapter survey tribrach adapter available Drone Infinity Software Leica internal ability to convert imagery to point cloud using the existing infrastructure of Leica Cyclone and IMS software. POWER * Internal battery 2-X Leica GEB361 internal, rechargeable Li-lon batteries. Duration: Typically up to four Fours Weight: 75 lbs / 340 g per battery * External battery Leica GEV282 AC adaptor ...... .... 8628 Utica A Scite 800 — Ranclio Citcattionga, CA. 91786 recision Survey Supply 999-931-4046, aiti/ 909-931-4009 Fax 1888-275-3054 Toll Free wiviv.precisionsurv4psiipplj�.eoiii • Operating temperature +23'to +104'F / -5'to +40'C+ • Storage temperature -40' to +158°F / -40* to +70° C • Dust/Humidity- Solid particle/liquid ingress protection IP54 (IEC 60529) • :available options @ NJ.S.T Traceable Target Kit for ISO Compliance - Factory training approved by [A] for CEU's Precision Survey Supply holds the sole source for this opportunity and distribution which combines the unique features within the package listed and built specifically for Forensic and Public Safety Investigations. Precision Survey Supply is the sole distributor with the Leica Forensic Scanner specifically configured for Baldwin Park Police Department for the US. Precision Survey Supply is the sole vendor for unique Lease and finance solutions and terms specifically designed for Baldwin Park Police Department, The Leica Geosystems 3D Forensic Laser Scanner is unique from any other manufacture and can oniy be combined by Precision Survey Suppiy: • Leica is the sole manufacture that publishes their accuracy measurements and provides a diagnostic report for court. Other manufactures do NOT publish their accuracy or measurement of uncertainty. • Precision Survey Supply offers a free Loaner Scanner during time of Service or Repair through Precision Survey Supply Direct, • Leica has earned the rating of IP54, which means the scanner can be used in increment weather and rain. • Leica Geosystems is sole manufacture with a court decision regarding the data deemed as satisfied the Daubert Ruling and Scientific Evidence. • Leica is the sole manufacture where the training has been certified and accredited by 1AI (International Association of Identification). No other manufacture has had their training accredited by a governing body. ® Leica is the sole manufacture where the tools and software have been validated and passed the scrutiny of bullet path trajectory for court, • Leica is the sole manufacture which incorporates NIST Targets for laser scanning. • Precision Survey Supply's Integration of 3D Scanning Artifacts fora Calibration Report for court presentation • Precision Survey Supply is the sole distributors which provide 24/7 technicM support at no charge, • Precision Survey Supply is the sole distributor which provides the Leica 3D Forensic Laser Scanner in the configuration, service, training, and support specifically built for Baldwin Park Police Department as a one total solution. No other company provides a single source solution for equipment, software, forensic based training, technical support, and local service center, Please contact me if you have any additional questions, General Manager sam@precisionsurveysupply.com Precision Survey Supply ITEM NO. SA -1 Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Rose Tam, Director of Finance December 16, 2020 Treasurer's Report — October 2020 SUMMARY Attached is the Treasurer's Report for the month of October 2020. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for October 2020. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report TO: o r 'r�y ko FROM: JANOa�`�� DATE: SUBJECT: ITEM NO. SA -1 Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park Rose Tam, Director of Finance December 16, 2020 Treasurer's Report — October 2020 SUMMARY Attached is the Treasurer's Report for the month of October 2020. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for October 2020. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report INVESTMENT CITY OF 13ALDWI N PARK TREASURER'S REPORT 1013112020 INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Cg!o!n Local Agency Investment Fund (LAIF) $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 6iy"inc$udTng General Fund & all other Special Revenue Funds 0.620% Varies Varies 27,022,390.23 $ 27,022,390.23 $ 27,022,390.23 $ 27,022,390,23 Housing Authority Varies Varies 14,067.46 14,057.46 14,067A6 14,057A8 27,036,447.69 27,06,44769 27,036,447.69 27,036,447.69 Certificate of Deposit Citibank National Association (Mutual Securities) 166% 1125/2019 112612021 250,000,00 201000,00 260,000.00 261,567.50 Barclays Bank Del (Cantella) 3.05% 121I912018 1212112020 250,000.00 260,000.00 250,000.00 251,077:60 600,000.00 500,000.00 500,000.00 502,646.00 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrusUDebt Service Fund) Varies Varies Varies 6,751,695.24 6,751,695.24 6,761,695.24 6,761,695.24 Fiscal Agent Funds -Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 9.64 9.64 9.64 9,64 6,751,704.88 6,761,704.88 6,761,704.88 6,761,704,88 Total Investments $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 City Miscellaneous Cash 138,121.96 Successor Agency 1,648.76 Housing Authority 425,341.63 Financing Authority 11,700.00 Total Cash With Bank of the West 2,760,932.55 Investment Brokerage Capital Reserves (mvdend Option Cash) 3,82143 Total Cash and Investments $ 37,052,908-55 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2012. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transactions made for the month of October 2020 and several deposits/withdrawals were made through the Local Agency Investment Fund, In Compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are incompliance to the City's Statement of Investment Policy. Approved by: Rose Tint Director of Finance ITEM 11 Yds TO: Honorable Chair and Board Members of the Successor Agency to the Dissolved Community Development Commission of the City of Baldwin Park FROM: Rose Tam, Director of Finance DATE: December 16, 2020 SUBJECT: APPROVAL OF THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 21-22) FOR THE PERIOD FROM JULY 1, 2021 TO JUNE 30, 2022 AND ADMINISTRATIVE BUDGET SUMMARY With the dissolution of local redevelopment agencies, the current state law requires the City Council acting as the governing body of the Successor Agency (SA) to the Dissolved Community Development Commission of the City of Baldwin Park ("CDC") with respect to redevelopment agency matters to review and approve an annual Recognized Obligation Payment Schedule (ROPS). After review and approval by the City Council acting as the Successor Agency, the ROPS must be approved by the Oversight Board and submitted to the County Auditor -Controller, the State Department of Finance (DOF), and the State Controller's Office. The Successor Agency is also required to approve an administrative budget in an amount not to exceed the maximum permitted under the Redevelopment Dissolution Act. Attached is the RODS 21-22 for the period from July 1, 2021 through June 30, 2022 and the Administrative Budget for Fiscal Year 2021-22 for the Successor Agency's Board approval. RECOMMENDATION Staff recommends the City Council, as governing body of the SA: 1. Approve the ROPS 21-22 for the period of July 1, 2021 through June 30, 2022; and, 2. Adopt the Successor Agency Administrative :Budget for Fiscal Year 2021-22; and, 3. Direct staff to proceed with submitting the final RODS 21-22 to the LA County First District Consolidated Oversight Board for approval no later than January 11, 2021; and, 4. Send the approved RODS 21-22 to the County Executive Office, County Auditor Controller, the State Controller, and DOF by February 1, 2021; and, 5. Instruct staff to post the approved ROPS 21-22 on the City's website. FISCAL IMPACT The SA is requesting to receive $1,387,950 for the Fiscal Year 2021-22 enforceable obligations from the Redevelopment Property Tax Trust Fund (RPTTF) distributed by the County of Los Angeles per AB 26. However, these amounts are subject to approval of the California Department of Finance (DOF). LEGAL REVIEW The City Attorney has reviewed as to form. BACKGROUND/DISCUSSION Assembly :Bill X1 26 ("AB 26") was drafted with recognition that redevelopment agencies had a variety of debts and obligations that still must be met in order to avoid causing harm to the persons to whom those debts and Page 2 obligations are owed. Successor agencies are supposed to receive tax revenues from the county auditors in order to ensure those obligations, referred to in AB 26 as "enforceable obligations," will be met. In order to enable the County of Los Angeles to determine how much tax revenue a successor agency needs to meet its enforceable obligations; AB 26 requires the preparation of a series of schedules of enforceable obligations. Under AB 26, a RODS must be prepared and presented to the City Council as the governing body of the successor agency for approval for each six-month period, from January 1 through June 30 and from July 1 through December 31, until all of the Commission's enforceable obligations have been paid in full. However, pursuant to the recently adopted SB 107, a single annual :ROPS must now be submitted for each fiscal year from July 1 through June 30. The approved RODS is then submitted to the LA County First District Consolidated Oversight Board for approval. Following Oversight Board approval, the ROPS is sent to the Department of Finance and other agencies. On June 27, 2012, AB 1484 was enacted providing technical amendments, new rules and new deadlines for the redevelopment dissolution process. As such, the SA must submit an Oversight Board approved RODS 21-22 for the period of July 1, 2021 through June 30, 2022 to the DOF no later than February 1, 2021. If the :ROPS is not submitted on time, there will be a civil penalty of $10,000 per day for every day that the ROPS is not submitted to the DOF. The penalty is to be paid to the County Auditor -Controller for distribution to the taxing entities. The SA must notify the County Executive Officer, the County Auditor Controller, and DOF, at the same time the SA submits a proposed action to the Oversight Board for approval. Also, all actions taken by the Oversight Board must be adopted by resolution. ALTERNATIVES State Law requires the City Council acting as Board Members of the SA to the Dissolved Community Development Commission to approve the RODS 21-22 in order for the City to pay for CDC's obligations and administrative costs. If the RODS 21-22 are not approved and submitted to the DOF by February 1, 2021 there is civil penalty of $10,000 a day until it is submitted. In addition, the SA would be unable to pay the obligations. This would cause former RDA bonds to go into default. ATTACHMENT 1) RODS 21-22 for the period from July 1, 2021 to June 30, 2022 2) Successor Agency Administrative Budget FY 2021-22 3) :RESOLUTION NO. OB 2020-003 RESOLUTION NO OB 2020-003 A RESOLUTION OF THE LOS ANGELES COUNT FIRST SUPERVISORIAL DISTRICT CONSOLIDATED OVERSIGHT BOARD FOR THE SUCCESSOR AGENC OF THE FORMER REDEVELOPEMENT AGENC TO THE CIT OF BALDWIN PARK APPROVING THE RECOGNI ED OBLIGATION PA MENT SCHEDULE (ROPS) 21-22 FOR THE PERIOD OF JUL 1, 2021 THROUGH JUNE 30, 2022 WHEREAS, pursuant to ABx 1 26, enacted on June 28, 2011, and as subsequently amended by AB 1484, SB 341, and SB 107 ("Dissolution Act"), the Redevelopment Agency to the City of Baldwin Park was dissolved as of February 1, 2012, and the City of Baldwin Park elected to serve as the Successor Agency to the former Redevelopment Agency to the City of Baldwin Park. WHEREAS, pursuant to Health and Safety Code Section 34179 (q), commencing on and after July 1, 2018, the County of Los Angeles, where more than 40 oversight boards were created by the Dissolution Act, shall have five consolidated oversight boards each encompassing the five supervisorial districts WHEREAS, the First Supervisorial District Consolidated Oversight Board ("Oversight Board") has jurisdiction over the Successor Agency of the Former Redevelopment Agency to the City of Baldwin Park. WHEREAS, the First Supervisorial District Consolidated Oversight Board held a regular/special meeting on January 11, 2021. WHEREAS, the Oversight Board to the Successor Agency to the dissolved Community Development Commission of the City of Baldwin Park (the "Oversight Board") has been appointed pursuant to the provisions of Health & Safety Code Section 34179 and, WHEREAS, Section 34177 requires each Successor Agency to prepare a draft Recognized Obligation Payment Schedule ( ROPS ) and section 34180 requires the Oversight Board to approve same, after which it is to be transmitted to the County Administrative Officer, the County Auditor -Controller, the State Controller and the State Department of Finance ( DOF ) and, WHEREAS, Section 34177(o) provides that each ROPS shall be forward looking to the next one year and, WHEREAS, the County will not make any payments of property taxes to the Successor Agency for use in payment of the obligations listed on the ROPS until the ROPS has been approved by the Oversight Board. Any delay in such payment could impair the Successor Agency s ability to make payments for the enforceable obligations and, WHEREAS, on December 16, 2020, the City of Baldwin Park Successor Agency approved the ROPS 21-22 for the period July 1, 2021 through June 30, 2022, and a copy of ROPS 21-22 is attached and, WHEREAS, the Successor Agency must submit an Oversight Board approved ROPS for the period of July 1, 2021 through June 30, 2022, to the DOF no later than February 1, 2021 and, WHEREAS, per AB 1484, all actions taken by the Oversight Board must be adopted by resolution. NOW THEREFORE, THE LOS ANGELES COUNT FIRST SUPERVISORIAL DISTRICT CONSOLIDATED OVERSIGHT BOARD FOR THE SUCCESSOR AGENC OF THE FORMER REDEVELOPEMENT AGENC TO THE CIT OF BALDWIN PARK DOES HEREB RESOLVE AND FIND AS FOLLOWS: SECTION 1 The ROPS 21-22 for the period of July 1, 2021 through June 30, 2022 attached hereto as Attachment 3 is hereby approved. SECTION 2 Successor Agency staff is directed to provide a copy of this Resolution along with the approved ROPS to the County Executive Officer, the County Auditor -Controller, the State Controllers Office, and the State Department of Finance. PASSED, APPROVED AND ADOPTED this 11 th day of January, 2021, by the following vote Ayes Noes Abstain Absent Chair, First District Consolidated Oversight Board ATTEST Olga J. Casta eda, Deputy Clerk First District Consolidated Oversight Board City of Baldwin Park Successor Agency Administrative Budget for Fiscal ear 2021-22 of Time Admin Cost Hourly Rate SA Hours spent on SA Successor Agency: Non -Housing Personnel Cost City Council $ 11,550 N/A N/A 5.00 City Treasurer $ 1,982 N/A N/A 5.00 City Clerk $ 1,982 N/A N/A 5.00 Deputy City Clerk $ 1,597 $ 66.53 24 1.00 Chief Executive Officer $ 5,791 $ 193.03 30 1.00 Director of Community Development $ 9,108 $ 126.50 72 3.00 Management Analyst $ 1,907 $ 59.59 32 2.00 Personnel Risk Manager $ 1,571 $ 104.71 15 1.00 Personnel Technician $ 886 $ 49.24 18 1.00 Director of Finance $ 58,748 $ 144.70 406 20.00 Accounting Manager $ 4,883 $ 81.38 60 3.00 Accountant $ 2,744 $ 57.17 48 2.00 Accountant $ 5,370 $ 57.12 94 5.00 Management Assistant $ 3,984 $ 55.33 72 3.00 Payroll Specialist $ 2,851 $ 50.02 57 3.00 Sr. Finance Clerk $ 1,135 $ 47.27 24 1.00 Sr. Finance Clerk $ 1,153 $ 48.03 24 1.00 Finance Clerk $ 866 $ 36.09 24 1.00 Total Personnel Cost $ 118,108 Operating Administrative Costs Consulting Services (Harrell & Co Advisors, LL) 2,000 Legal Fee 5,000 Audit Fee 7,350 Facility Rental 15,000 Information & Support Services Charges 10,380 Internal Insurance Charges 35,800 Oversight Board (Copies, Printing, & Supplies) 600 Training 300 Total Operating Administrative Costs $ 76,430 Total Successor Agency Administrative Budget for F 2021-22 194,538 Recognized Obligation Payment Schedule (ROPS 21-22) - Summary Filed for the July 1, 2021 through June 30, 2022 Period Successor Agency: Baldwin Park County: Los Angeles Current Period Requested Funding for Enforceable Obligations (ROPS Detail) A Enforceable Obligations Funded as Follows (B+C+D) B Bond Proceeds C Reserve Balance D Other Funds E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) F RPTTF G Administrative RPTTF H Current Period Enforceable Obligations (A+E) Certification of Oversight Board Chairman: Pursuant to Section 34177 (o) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named successor agency. /s/ 21-22A Total 21-22B Total (July - (January - December) June) ROPS 21-22 Total Name Title Signature Date Baldwin Park Recognized Obligation Payment Schedule (ROPS 21-22) - ROPS Detail July 1, 2021 through June 30, 2022 A B C D E F G H I J K L M I N 1 O P Q R S T U V W ROPS 21-22A (Jul - Dec) OS2213 Jan Jars Item Obligation Agreement Agreement Project Total ROPS 21-22A Fund Sources 21-22B Fund Sources # Project Name Type Execution Termination Payee Description Area Outstanding Retired 21-22 Total Total Date Date Obligation Total Bond Reserve Other RPTTF Admin Bond Reserve Other RPTTF Admin Proceeds Balance Funds RPTTF Proceeds Balance Funds RPTTF $ 47 772.808$2,388,494 $ - 1 000 544 $ ,. $ - $ 290 912 $ 97 269 36 Pass Through Third -Party 11/06/ 08/01/2021 Los Outstanding Puente 4,045,033 N$ - Agreement Loans 1984 Angeles County Merced County Deferral - Reimbursement Agreement #48883 from the County Statement as of 6/30/13 37 Pass Through Third -Party 10/13/ 08/01/2019 Los Outstanding Central 3,090,664 N$ - Agreement Loans 1982 Angeles County Business County Deferral- District Reimbursement Agreement #42823 from the County Statement as of 6/30/13 38 Pass Through Third-Party 03/04/ 09/02/2030 Los Outstanding Sierra 8,567,322 N$ - Agreement Loans 19871 Angeles County Vista County Deferral - Reimbursement Agreement #56563 from the County Statement as of 6/30/13 40 Administration Admin 07/01/ 06/30/2031 City of Administration ' San 194;538 N $194,538 - - - 97,269 $97,269 - - 97,269 $97,269' Cost Costs 2018 Baldwin cost for Gabriel Park carrying out River, existing Puente obligations and Merced, winding down Central the former RDA Business District, Delta, Sierra Vista 49 City Loan City/County] 01/25/ 09/02/2030 City of Loan from City San 23,551,007 NLoan (Prior 2011 Baldwin of Baldwin Park Gabriel A B C D E F G H I J K L M N O P Q R S T U V W ROPS 21-22A Jul - Dec SOPS�1 �C ;Jan lu Item Obligation Agreement Agreement Project Total ROPS 21-22A Fund Sources 21-22B Fund Sources # Project Name Type Execution Termination Payee Description Area Outstanding Retired 21-22 Total Total Date Date Obligation Total Bond Reserve Other RPTTF Admin Bond Reserve Other RPTTF Admin Proceeds Balance Funds RPTTF Proceeds Balance Funds RPTTF 06/28/11), Park for River, Other Administration Puente Cost for Merced, carrying out Central former RDA business activities from District, 2003 through Delta, 2012. It was Sierra reaffirmed Vista through Resolution 461 on January 25, 2011. 55 Tax Allocation Refunding 05/16/ 09/01/2030 'US Bank Refinanced 4 San 7,501,588 N $1,371,300 - 1,000,544 - 288,912 - $1,289,456 - - 81,844 - $81,844 Refunding Bonds 2017 OS bonds Gabriel Bonds,Series Issued After listed on item 4, River, 2017 6/27/12 5, 6, 7 (1998 Puente Series San Merced, Gabriel River Central TAB, 2003 Business Series Sales District, Tax & Tax Delta, Allocation Sierra Refunding Vista Bonds, 1990 Series A Revenue TAB, 2000 Merged Project Refunding Bond) 56 Tax Allocation Reserves 05/16/ 09/02/2030 US Bank Refinanced 4 San 818,156 N $818,156 - - - - $- - - - 8118,156 - $818,156' Refunding 2017 OS bonds Gabriel Bonds,'Series listed on 'item 1, River, 2017 2, 3, 4 (1998 Puente Series San Merced, Gabriel River Central TAB, 2003 Business Series Sales District, Tax & Tax Delta, Allocation Sierra Refunding Vista Bonds, 1990 Series A Revenue TAB, 2000 Merged Project A B C D E F G H I J K L M I N 1 O P Q R S T U V W ROPS 21-22A Jul - Dec SOPS�1 �C ;Jan lu Item Obligation Agreement Agreement Project Total ROPS Fund Sources 21-22A Fund Sources 21-22B # Project Name Type Execution Termination Payee Description Area Outstanding Retired 21-22 Total Total Date Date Obligation Total Bond Reserve Other I RPTTF Admin Bond Reserve I Other I RPTTF Admin Proceeds Balance Funds RPTTF Proceeds Balance Funds RPTTF Baldwin Park Recognized Obligation Payment Schedule (ROPS 21-22) - Report of Cash Balances July 1, 2018 through June 30, 2019 (Report Amounts in Whole Dollars) Pursuant to Health and Safety Code section 34177 (1), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation. A B C D E F G H Fund Sources Bond Proceeds Reserve Balance Other Funds RPTTF Prior ROPS ROPS 18-19 Cash Balances RPTTF and Comments (07/01/18 - 06/30/19) Bonds issued Bonds issued Reserve Rent, grants, Non -Admin on or before on or after Balances retained interest, etc. and Admin 12/31 /10 01/01/11 for future period(s) 1 Beginning Available Cash Balance (Actual 07/01/18) 1,860,950 1,337,420 245,113 RPTTF amount should exclude "A" period distribution amount. 2 Revenue/Income (Actual 06/30/19) 2,048,081 - - 2,033,857 RPTTF amount should tie to the ROPS 18-19 total distribution from the County Auditor -Controller 3 Expenditures for ROPS 18-19 Enforceable Obligations 2,000,208 1,132,390 245,113 876,455 (Actual 06/30/19) 4 Retention of Available Cash Balance (Actual 06/30/19) 1,908,823 205,030 - 1,157,402 Reserve for Sept 2019 debt service payment. RPTTF amount retained should only include the amounts distributed as reserve for future period(s) 5 ROPS 18-19 RPTTF Prior Period Adjustment - RPTTF amount should tie to the Agency's ROPS 18-19 PPA No entry required form submitted to the CAC 6 Ending Actual Available Cash Balance (06/30/19) C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5) ' ITEM NO. 7 TO: Honorable Mayor and Members of the City Council T' r FROM: Lourdes Morales Chief Deputy City Clerk "" DATE: December 16, 2020 " ro�, 10 SUBJECT: Approve and Adopt Resolution No. 2020-065 Entitled, "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City"; and Review and Appoint Members to the City for the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone SUMMARY This report requests City Council selection of designated representatives and alternates as official representatives of the various organizations. RECOMMENDATION Staff recommends that the City Council rescind Resolution 2020-037 and complete the review and appointment of delegate and alternate via Resolution No. 2020-065, entitled: "A Resolution of the City Council of the City of Baldwin Park, California, Appointing Representatives and Alternates as Official Representatives of the City". FISCAL IMPACT Not Applicable BACKGROUND Currently there is a vacancy on the San Gabriel Valley Water Association, Independent Cities Lease Finance Authority, and the Foothill Transit Zone due to the resignation/retirement of former Council Member Pacheco. Furthermore, additional review is required due to the reorganization of the Members of the City Council. ALTERNATIVES Not Applicable LEGAL REVIEW Not Applicable ATTACHMENTS 1. Resolution No. 2020-065 — New Appointment 2. Current Roster of City Council Appointed Delegates RESOLUTION NO. 2020-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK, CALIFORNIA, APPOINTING REPRESENTATIVES AND ALTERNATES AS OFFICIAL REPRESENTATIVES OF THE CITY WHEREAS, it is the Council's desire to review and/or amend the existing appointments; and WHEREAS, Resolution No. 2020-037 adopted July 15, 2020 and all other Resolutions inconsistent herewith are hereby repealed and rescinded. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BALDWIN PARK HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the San Gabriel Valley Water Association — Quarterly luncheon held in various locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Mayor Manuel Lozano Mayor Manuel Lozano Alternate: Councilmember Ricardo Pacheco Vacant Section 2. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Los Angeles County Sanitation District Nos. 15 & 22 — 4t" Wednesday at 1:30 p.m.; Joint Administration Office (MEMBERS RECEIVE A STIPEND — $125 per meeting) Existing Appointees New Appointees Representative: *Mayor Manuel Lozano Mayor Manuel Lozano Alternate: Councilmember Ricardo Pacheco Mayor Pro Tem Monica Garcia *Appointment of Mayor required by Sanitation District Section 3. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the League of California Cities — Los Angeles County Division — 1St Thursday at 6:00 p.m.; various locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Mayor Pro Tem Cruz Baca Councilmember Alejandra Avila Alternate: Councilmember Susan Rubio Councilmember Paul C. Hernandez Section 4. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Civil Defense Area "D" General Membership Meeting — 3rd Thursday at 8:30 a.m.; Area D Office (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Chief of Police Chief of Police Alternate: Mayor Manuel Lozano Mayor Manuel Lozano Section 6. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Independent Cities Association — 2„d Tuesday at 7:00 p.m.; rotating Council Chambers (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Mayor Pro Tem Monica Garcia Councilmember Paul C. Hernandez Alternate: Councilmember Ricardo Pacheco Councilmember Aleiandra Avila Section 7. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Independent Cities Association Lease Finance Authority — As Needed Basis in various times/locations (MEMBERS RECEIVE A STIPEND — $150 per meeting) Section 8. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Los Angeles County — City Selection Committee — As Needed Basis in various times/locations (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: *Mayor Manuel Lozano Mayor Manuel Lozano Alternate: Mayor Pro Tem Monica Garcia Mayor Pro Tem Monica Garcia *Appointment of Mayor required by State Law Section 9. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Southern California Association of Governments — Annual Conference in the month of May (MEMBERS RECEIVE A STIPEND — NO) Existing Appointees New Appointees Representative: Councilmember Tem Cruz Baca Mayor Pro Tem Monica Garcia Alternate: Councilmember Susan Rubio Councilmember Paul C. Hernandez Section 10. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Foothill Transit Zone — Last Friday of the Month at 7:45 a.m.; Foothill Transit Administrative Offices (MEMBERS RECEIVE A STIPEND — $161 per meeting) Section 11. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the California Contract Cities Association (CCCA) — 3rd Wednesday at 6:00 p.m. in various locations (MEMBERS RECEIVE A STIPEND — No) Existing Appointees New Appointees Representative: Mayor Pro Tem Monica Garcia Mayor Pro Tem Monica Garcia Alternate: Councilmember Susan Rubio Mayor Manuel Lozano Section 12. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the Governing Board of the San Gabriel Valley Mosquito and Vector Control District -2nd Friday at 10:00 a.m. in the District Office (MEMBERS RECEIVE A STIPEND — $100 per meeting) Section 13. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the San Gabriel Valley Council of Governments — 3rd Thursdays at 4:00 p.m. at the Foothill Transit Office (MEMBERS RECEIVE A STIPEND — $75 per meeting) Existing Appointees New Appointees Representative: Councilmember Monica Garcia Councilmember Jean M. Ayala Alternate: Councilmember Alejandra Avila Councilmember Monica Garcia Section 14. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. Existing Appointees New Appointees Representative: Councilmember Cruz Baca Mayor Manuel Lozano Expires: 12/31/2021 per Health and Safety Code § 2024 a Alternate: Councilmember Ricardo Pacheco Mayor Pro Tem Monica Garcia *Not required Expires: 12/31/2021 per Health and Safety Code § 2024 (a) Section 13. The City Council of the City of Baldwin Park does hereby appoint the following persons as representative and alternate members of the San Gabriel Valley Council of Governments — 3rd Thursdays at 4:00 p.m. at the Foothill Transit Office (MEMBERS RECEIVE A STIPEND — $75 per meeting) Existing Appointees New Appointees Representative: Councilmember Monica Garcia Councilmember Jean M. Ayala Alternate: Councilmember Alejandra Avila Councilmember Monica Garcia Section 14. That the City Clerk shall certify to the adoption of this Resolution and shall forward copies hereof to said committees and organizations. PASSED, APPROVED, AND ADOPTED this 2nd day of December, 2020. 010 ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELESSS: CITY OF BALDWIN PARK I, Marlen Garcia, City Clerk of the City of Baldwin Park do hereby certify that the foregoing Resolution No. 2020-063 was duly adopted by the City Council of the City of Baldwin Park at a regular meeting thereof held on December 2, 2020 and that the same was adopted by the following vote to wit: AYES: NOES: ABSENT: ABSTAIN MARLEN GARCIA CITY CLERK COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: City Council Appointed Delegates to Various Organizations City Council Appointed Delegates to Various Organizations City Council Appointed Delegates to Various Organizations California Contract Monica Garcia Manuel Lozano 3ra Wednesday of the month No Stipend Contact: Kelli Lofing Cities Association California Contract Cities Various Locations Association (CCCA) 17315 Studebaker Rd. #210 6:00 — 8:00 pm Cerritos, CA 90703 info@contractcities.org staff@contractcities.org Governing Board of Manuel Lozano Monica Garcia 2nd Friday of the Month $100 Contact: Esther Elliot the Sart Gabriel *Alternate is not Per Meeting 626-814-9466 required 1145 N. Azusa Canyon Road eelliott2s vmosguito,or Valley Mosquito West Covina, CA 91790 and Vector Conti Ol *Term Expires *Term Expires District 1213112020 12131/2020 10:00 am San Gabriel Valley lean M. Ayala Monica Garcia 3rd Thursday of the month at 4:00 PM $75 Contact: Stephanie Hernandez Council of Per Meeting 1000 S. Fremont Avenue Foothill Transit Office A -10N, Suite 10-210 Governments 100 S. Vincent Avenue #200 Unit #42 (SGVCOG) West Covina, CA 91790 Alhambra, CA 91803 shernandez@ sgvoco�g.or� 4:00 pm 626-457-1800 AGENDA BALDWIN PARK FINANCE AUTHORITY VIRTUAL MEETING December 16, 2020 7:00 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https.11www.youtube.comlchannellUCFLZO dQFFjy59rhiQZ13Eg1featured?view as=subscriber http://baldwinvark.qrani . cus. comlViewPublisher. PhP ?view id=10 Audio Streaming Simultaneously in Spanish will be available at. https.-Ilwww.voutube.com/channe//UC3bPFBIHcoPIk,YIX etmGcA leALD 0, H U ff 0 X. ....... . ... SAN Oki E L 114A L «V Emmanuel J. Estrada -Chair Alejandra Avila - Vice Chair Daniel Damian - Board Member Monica Garcia - Board Member Paul C. Hernandez - Board Member PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al pOblico a dirigirse al Concitio o City Council or any of its Agencies listed cualquiera otra de sus Agencias nombradas en on this agenda on any matter posted on esta agenda, para hablar sobre cualquier the agenda or on any other matter within asunto publicado en la agenda o cualquier its jurisdiction. In accordance with tema que este bajo sujurisdicci6n. De acuerdo Chapter 39 of the Baldwin Park con e/ capitulo 39 del C6digo Municipal de la Municipal Code, Speakers must address Ciudad de Baldwin Park, los comentaros deben the Council as a whole and refrain from se dirigidos al Concilio como una sola entidad, making impertinent, slanderous, or y no ser impertinentes, difamatorios, o profane remarks or disrupt the peace of profanos, o interrumpir la paz de la reunion. the meeting. L FINANCE AUTHORITY REGULAR VIRTUAL MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Daniel Damian, Monica Garcia, Paul C. Hernandez, Vice Chair Alejandra Avila, and Chair Emmanuel J. Estrada PUBLIC COMMUNICATIONS If you wish to comment, please email your name, City of residence, item number or topic and a phone number where you will be available between the hours of 7.00 PM to 8:00 PM on December 16, 2020 to commentsp_baldwinpark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 5:00 PM on December 16, 2020. If you are a non-English Speaker and require translation services in another language, or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR 1. Treasurer's Report — October 2020 Staff recommends that the Board receive and file the Treasurer's Report for October 2020. ADJOURNMENT CERTIFICATION 1, Marlen Garcia, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of December, 2020. ,7AALvA,Z Marlen Garcia, City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2°°' Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e- mail at Imorales@,baldwinpark.com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE L ITEM NO. 1 Honorable Chair and Board Members of the Financing Authority Rose Tam, Director of Finance December 16, 2020 Treasurer's Report — October 2020 SUMMARY Attached is the Treasurer's Report for the month of October 2020. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for October 2020 FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report TO: o r 'r�y ...as',,. FROM: ko DATE: JANOa SUBJECT: ITEM NO. 1 Honorable Chair and Board Members of the Financing Authority Rose Tam, Director of Finance December 16, 2020 Treasurer's Report — October 2020 SUMMARY Attached is the Treasurer's Report for the month of October 2020. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for October 2020 FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report INVESTMENT CITY OF 13ALDWI N PARK TREASURER'S REPORT 1013112020 INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Cg!o!n Local Agency Investment Fund (LAIF) $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 6iy"inc$udTng General Fund & all other Special Revenue Funds 0.620% Varies Varies 27,022,390.23 $ 27,022,390.23 $ 27,022,390.23 $ 27,022,390,23 Housing Authority Varies Varies 14,067.46 14,057.46 14,067A6 14,057A8 27,036,447.69 27,06,44769 27,036,447.69 27,036,447.69 Certificate of Deposit Citibank National Association (Mutual Securities) 166% 1125/2019 112612021 250,000,00 201000,00 260,000.00 261,567.50 Barclays Bank Del (Cantella) 3.05% 121I912018 1212112020 250,000.00 260,000.00 250,000.00 251,077:60 600,000.00 500,000.00 500,000.00 502,646.00 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrusUDebt Service Fund) Varies Varies Varies 6,751,695.24 6,751,695.24 6,761,695.24 6,761,695.24 Fiscal Agent Funds -Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 9.64 9.64 9.64 9,64 6,751,704.88 6,761,704.88 6,761,704.88 6,761,704,88 Total Investments $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 City Miscellaneous Cash 138,121.96 Successor Agency 1,648.76 Housing Authority 425,341.63 Financing Authority 11,700.00 Total Cash With Bank of the West 2,760,932.55 Investment Brokerage Capital Reserves (mvdend Option Cash) 3,82143 Total Cash and Investments $ 37,052,908-55 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2012. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transactions made for the month of October 2020 and several deposits/withdrawals were made through the Local Agency Investment Fund, In Compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are incompliance to the City's Statement of Investment Policy. Approved by: Rose Tint Director of Finance AGENDA BALDWIN PARK HOUSING AUTHORITY VIRTUAL MEETING December 16, 2020 7:00 PM THE COUNCIL CHAMBER IS CLOSED TO THE PUBLIC IN ACCORDANCE WITH HEALTH OFFICIALS RECOMMENDATIONS In accordance with the Governor's Declarations of Emergency for the State of California (executive Orders N-25-20 and N-29-20) and the Governor's Stay at Home Order (Executive Order N-33-20), the Baldwin Park City Council Meetings are being conducted via teleconference to limit in-person attendance. Audio Streaming will be available at: https.,/Zwww.youtube.coMAhanneVUCFLZO dDFRiy59rhiQZ13FgJfeqtured?view qs=subscriber http:Ogldwinpark.gronicus.com/ViewPublisher.php?view id=10 Audio Streaming Simultaneously in Spanish will be available at. https.-Ilwww.voutube.com/channe//UC3bPFBIHcoPIks]X etmGcA U 9t OF .. ............ . . . . . S ...... AN;, G_ 10 AL eta J ANO Emmanuel J. Estrada - Chair Alejandra Avila - Vice Chair Daniel Damian Board Member Monica Garcia - Board Member Paul C. Hernandez - Board Member PUBLIC COMMENTS COMENTARIOS DEL PUBLICO The public is encouraged to address the Se invita al pOblico a dirigirse al Concilio o City Council or any of its Agencies listed cualquiera otra de sus Agencias nombradas en on this agenda on any matter posted on esta agenda, para hablar sobre cualquier asunto the agenda or on any other matter within publicado en la agenda o cualquier tema que its jurisdiction. In accordance with este bajo su jurisdicci6n. De acuerdo con e/ Chapter 39 of the Baldwin Park capitulo 39 del C6digo Municipal de la Ciudad de Municipal Code, Speakers must address Baldwin Park, los comentaros deben se dirigidos the Council as a whole and refrain from al Concilio como una sola entidad, y no ser making impertinent, slanderous, or impertinentes, difamatorios, o profanos, o profane remarks or disrupt the peace of interrumpir la paz de la reunion. the meeting. HOUSING AUTHORITY REGULAR VIRTUAL MEETING — 7:00 PM CALL TO ORDER ROLL CALL Board Members: Daniel Damian, Monica Garcia, Paul C. Hernandez, Vice Chair Alejandra Avila, and Chair Emmanuel J. Estrada PUBLIC COMMUNICATIONS If you wish to comment, please email your name, City of residence, item number or topic and a phone number where you will be available between the hours of 7:00 PM to 8:00 PM on December 16, 2020 to comments@baldwingark.com. You will be contacted by a staff member and will be granted 3 (three) minutes to speak live during the meeting. In order to provide all with an equal opportunity to voice their concerns, staff needs time to compile and sort speaker cards received. As such, we respectfully request that you email your information between the posting of this agenda and 5:00 PM on December 16, 2020. If you are a non-English Speaker and require translation services in another language other than Spanish or sign, please indicate your request in your communication 48 hours prior to the meeting. If large numbers of persons wishing to speak are gathered (a reduction of the speaking time allotted for each speaker may be announced). A one hour limit may be placed on the time for public communications so that City business can be conducted, after which time, communications can resume. CONSENT CALENDAR 1. Baldwin Park Housing Authority's Warrants and Demands Staff recommends that the Board ratify the attached Warrants and Demands Register. 2. Treasurer's Report — October 2020 Staff recommends that the Board receive and file the Treasurer's Report for October 2020. ADJOURNMENT CERTIFICATION I, Marlen Garcia, Secretary of the Finance Authority hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of December, 2020. , !?A Marlen Garcia, City Clerk PLEASE NOTE: Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 2°°' Floor Lobby Area or at the Los Angeles County Public Library in the City of Baldwin Park. For further information regarding agenda items, please contact the office of the City Clerk at (626) 960-4011 ext. 466 or via e-mail at lmorate�winpark. com. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Public Works Department or Risk Management at (626) 960-4011. Notification 48 hours prior to the meeting will enable staff to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 34.102.104 ADA TITLE II) ffel SA, GBIE'L,,. FROM: '•. V�kLLEY :, n DATE: #5 JAB34±P� SUBJECT: SUMMARY Honorable Chair and Board Members of the Housing Authority Rose Tam, Director of Finance December 16, 2020 Baldwin Park Housing Authority's Warrants and Demands Attached are the Warrants and Demands Registers for the City of Baldwin Park Housing Authority to be ratified by the Board. RECOMMENDATION Staff recommends that the Board ratify the attached Warrants and Demands Register. FISCAL IMPACT The total of the Warrants and Demands for Housing Authority was $496,222.41. BACKGROUND The attached Claims and Demands report format meets the required information as set out in the California Government Code. Staff has reviewed the requests for expenditures for the appropriate budgetary approval and for the authorization from the department head or its designee. Pursuant to Section 37208 of the California Government Code, the Chief Executive Officer or his/her designee does hereby certify to the accuracy of the demands hereinafter referred. Payments released since the previous meeting and the following is a summary of the payment released: The November 10 to December 7, 2020 Warrant check numbers from 72384 through 72390 in the amount of $1,754.00 and Automated Clearing House (ACH) in the amount of $494,468.41 were made on behalf of City of Baldwin Park Housing Authority constituting of claims and demands, are herewith presented to the Board as required by law, and hereby ratified. LEGAL REVIEW Not Applicable ATTACHMENT 1. Happy Check Register 2. Happy Check Register ACH Check Register Report 12/7/2020 Date Range: 1111012020...1217/2020 Grouped by. Program and Increment VMS Date Range: Program: I -Housing Choice Voucher Sorted by. Check Number Payment Type: Check Numbers: ... Direct Deposit: Include Direct Deposit Check Cleared: All Port Status: Omit Port Ins Zero HAPS: Include Zero HAPS Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Housing Choice Voucher v/Check Number T T Check Dale VMS Date Payee Name DD Amount ❑ 24178 11/10/2020 10/01/2020 Mack E Titus ® $60.00 ❑ 24179 12/01/2020 12/01/2020 Y $ H Investment, Inc. ® $1412.00 ❑ 24180 12/01/2020 12/01/2020 Eunice Property, LLC ® $1173.00 ❑ 24181 12101/2020 12/01/2020 Dimitris Papadopoulous ® $840.00 ❑ 24182 12/01/2020 12/01/2020 Wilson Apartment Associates L.P. ® $3129.00 ❑ 24183 12/01/2020 12/01/2020 Monet Huong Nguyen ® $2070.00 ❑ 24184 12/01/2020 12/01/2020 ASCENSION HOLDINGS LLC ® $1078,00 ❑ 24185 12/01/2020 12/01/2020 Tom Cinquegrani ® $1070,00 ❑ 24186 12/01/2020 12/01/2020 Mark T, Fernandez ® $1300.00 ❑ 24187 12/01/2020 12/0112020 Melody (Muni) Dao ® $1331.00 ❑ 24188 12/01/2020 12/01/2020 John W. Ruwitch and Anh Lam Truong ® $1267.00 ❑ 24189 12/01/2020 12/01/2020 SAE GROUP, LLC ® $1537.00 ❑ 24190 12/01/2020 12/0112020 Wei Zhen Su ® $755.00 ❑ 24191 12/01/2020 12/01/2020 Mallorca Apartments, LTD ® $1238.00 ❑ 24192 12/01/2020 12/01/2020 The Sam Gurfinkel and Renee ® $1358.00 ❑ 24193 12/01/2020 12/01/2020 Michael I. or Ling Brooks ® $1249.00 ❑ 24194 12/01/2020 12/01/2020 Donna J Falls ® $734.00 ❑ 24195 12/01/2020 12/01/2020 Cipriano Salazar Jr. ® $1238.00 ❑ 24196 12/01/2020 12/01/2020 Dung Tran ® $402.00 ❑ 24197 12/01/2020 12/01/2020 Monrovia 612, LP 19 $11010.00 ❑ 24198 12/01/2020 12/01/2020 Leslie K Ng 0 $1227.00 ❑ 24199 12/01/2020 12/01/2020 Jun Hua Hu 0 $2096.00 ❑ 24200 12/01/2020 12/01/2020 Peter R Nasmyth ® $315.00 ❑ 24201 12/01/2020 12/01/2020 Quoc T. Vo ® $941.00 ❑ 24202 12/01/2020 12/01/2020 Orange County Housing Authority ® $1272,70 ❑ 24203 12/01/2020 12/01/2020 Lien Diep 0 $1094.00 ❑ 24204 12101/2020 12/01/2020 Rosa Lamas-Serratos ® $1035,00 [:124205 12/01/2020 12/01/2020 Primrose Villa ® $4421.00 ❑ 24206 12/01/2020 12/01/2020 Vinh H. Lai ® $1007,00 ❑ 24207 12/01/2020 12/01/2020 Malcolm Oso ® $624.00 ❑ 24208 12/01/2020 12/01/2020 Dieu-Thuy Nu Ton ® $1610.00 ❑ 24209 12/01/2020 12/01/2020 Dajojo, LLC ® $1350.00 Copyright© 2011-2020, HAPPY Software, Inc. Check Register Report YR 12/07/2020 Page 1 ❑ 24210 12/01/2020 12/01/2020 Lan Hua Mi Ku ® $786,00 ❑ 24211 12/01/2020 12/01/2020 Maria Luz Rodriguez ® $1353.00 ❑ 24212 12/01/2020 12/01/2020 Dinghwa Eddy Liu ® $1388.00 ❑ 24213 12/01/2020 12101/2020 Billy Theodora kopoulos ® $1017.00 ❑ 24214 12101/2020 12/01/2020 Wai Keng Tam ® $1049.00 ❑ 24215 12/01/2020 12/01/2020 Don Norwood ® $1405.00 ❑ 24216 12/01/2020 12/01/2020 Aaron Abdus Shakoor ® $1244.00 ❑ 24217 12/01/2020 12/01/2020 Ana Thai ® $929.00 ❑ 24218 12101/2020 12/01/2020 Larry Chow ® $3430.00 ❑ 24219 12/0112020 12/01/2020 Antonio & Aida Rinos ® $964.00 ❑ 24220 12/01/2020 12/01/2020 T & T Asset Holding, LLC ® $2540.00 ❑ 24221 12/01/2020 12/01/2020 Michael Alfred Alarcon ® $1324.00 ❑ 24222 12/01/2020 12/01/2020 Mousa Boushaaya ® $1177.00 ❑ 24223 12/01/2020 12/01/2020 Tuan Viet Ho ® $1780.00 ❑ 24224 12/01/2020 12/01/2020 Carl P Heinzen ® $1608.00 [:124225 12/01/2020 12/01/2020 Housing Authority Of The County Of ® $3066.79 ❑ 24226 12/01/2020 12/01/2020 Jun Ye and Ming Feng ® $1590.00 ❑ 24227 12/01/2020 12/01/2020 EI Monte Housing Partners LP - The ® $6437.00 ❑ 24228 12/01/2020 12/01/2020 Joseph T. Tung ® $1116.00 ❑ 24229 12/01/2020 12/01/2020 Alamitas LLC ® $178U0 ❑ 24230 12/01/2020 12/01/2020 J.R. Howard Enterprises, Ltd ® $943.00 ❑ 24231 12/01/2020 12/01/2020 Luan Trong Hoang ® $745.00 ❑ 24232 12/01/2020 12/01/2020 Andrew & Eva Fogg ® $1074.00 ❑ 24233 12/01/2020 12/01/2020 Heritage Park Villas LP ® $16803.00 ❑ 24234 12/01/2020 12/01/2020 Mohamad Tavakkoll ® $8157.00 ❑ 24235 12/01/2020 12/01/2020 Tyler Court Associates, LP ® $509.00 ❑ 24236 12/01/2020 12/01/2020 Palo Verde Apartments, LP ® $948.00 ❑ 24237 12/01/2020 12/01/2020 Ha X Van ® $3258.00 ❑ 24238 12/01/2020 12/01/2020 Chen Jackson ® $678.00 ❑ 24235 12/01/2020 12/01/2020 Philip Tsui ® $891,00 ❑ 24240 12/01/2020 12/01/2020 Paul Yen ® $336.00 ❑ 24241 12/01/2020 12/01/2020 Mie Chen ® $2283.00 ❑ 24242 12/01/2020 12/01/2020 Becky Binh Nguyet Luu or Eddie Ma ® $1711.00 ❑ 24243 12/0112020 12/01/2020 Thomas Pang ® $1177.00 ❑ 24244 12/01/2020 12/01/2020 Tinh Van Le ® $738.00 ❑ 24245 12/01/2020 12/01/2020 Everardo Garcia ® $1483.00 ❑ 24246 12/01/2020 12/01/2020 Ngoc T. Lieu ® $2176.00 ❑ 24247 12/01/2020 12/01/2020 Alfred Tai -Kong Ho and Lisa Chen ® $907.00 ❑ 24248 12/01/2020 12/01/2020 Covina 023 Woods 206 LP c/o ® $983.00 ❑ 24249 12/01/2020 12/01/2020 Doreen Han ® $679.00 ❑ 24250 12/01/2020 12/01/2020 Roland Wiekamp ® $1296.00 ❑ 24251 12/01/2020 12/01/2020 PI Properties No, 94 LLC ® $1503.00 ❑ 24252 12/01/2020 12/01/2020 AMFP IV Atrium LLC c/o Abacus ® $2488.00 ❑ 24253 12/01/2020 12/01/2020 Siu Fung Mak ® $1345.00 ❑ 24254 12/01/2020 12/01/2020 Baldwin Park Family Housing Limited ® $13672.00 ❑ 24255 12101/2020 12/01/2020 Grace Chiou ® $1236.00 Copyright 0 2011-2020, HAPPY Software, Inc. Check Register Report YR 12/07/2020 Page 2 0 2425 12/0112020 12/01/2020 Marina Alvarez ® $2088.00 ❑ 24257 12/01/2020 12/01/2020 Sul Man Mak ® $888.00 ❑ 24258 12/01/2020 12/01/2020 Henry Wong ® $2345.00 ❑ 24259 12/01/2020 12/01/2020 West Covina Senior Villas 11, LP ® $540.00 ❑ 24260 12/01/2020 12/0112020 Dung Trung Pham and Tammy Tram ® $415.00 ❑ 24261 12/01/2020 12/01/2020 Francisco J. Sanchez and Gloria ® $1017.00 ❑ 24262 12/01/2020 12/01/2020 John Young ® $1187.00 ❑ 24263 12/01/2020 12/01/2020 Blessed Rock of EI Monte ® $16809.00 ❑ 24264 12/01/2020 12/01/2020 Vintage West Covina ® $7696.00 ❑ 24265 12/01/2020 12/01/2020 Alfonso Contreras ® $425.00 ❑ 24266 12/01/2020 12/01/2020 Alta Vista Villas, LP c/o Yale ® $2387.00 ❑ 24267 12/01/2020 12/01/2020 Miriam Barrera ® $1923.00 ❑ 24268 12/01/2020 12/01/2020 West Covina Seniors Villas 1 ® $1698.00 ❑ 24269 12/01/2020 12/01/2020 Brookh ol low Apartments ® $9421.00 ❑ 24270 12/01/2020 12/01/2020 Rahmat Ray Nehdar ® $971,00 ❑ 24271 12/01/2020 12/01/2020 Alexander Chan ® $1752.00 ❑ 24272 12/01/2020 12101/2020 Alan Wu ® $805.00 ❑ 24273 12/01/2020 12/01/2020 Henry Ho ® $1048.00 ❑ 24274 12/01/2020 12/01/2020 PAMA IV Properties, LP ® $3374.00 ❑ 24275 12/01/2020 12/0112020 Roger Hin Nam Mak ® $8130.00 ❑ 24276 12/01/2020 12/0112020 LAT Investments, LLC ® $2299.00 ❑ 24277 12/01/2020 12/01/2020 Xitlalai Del Real Sanchez ® $849.00 ❑ 24278 12/0112020 12/01/2020 Mary L Haynes ® $998.00 ❑ 24279 12/01/2020 12/01/2020 Clinett Glazis ® $1155.00 ❑ 24280 12/01/2020 12/01/2020 Jim & Nancy Bailey ® $575.00 ❑ 24281 12/01/2020 12/01/2020 Kimberly Nguyen ® $721.00 ❑ 24282 12/01/2020 12/01/2020 Hilbert Properties 11 ® $730.00 ❑ 24283 12/01/2020 12/01/2020 Joseph M. Kwok ® $1410.00 ❑ 24284 12101/2020 12/01/2020 Mack E Titus ® $697.00 ❑ 24285 12/01/2020 12/01/2020 William J Rogers ® $986.00 ❑ 24286 12/01/2020 12/01/2020 Alejandra Gutierrez ® $599.00 ❑ 24287 12/01/2020 12/01/2020 Lourdes J. Garrison ® $1451.00 ❑ 24288 12/01/2020 12/01/2020 Angelica Garcia ® $1062.00 ❑ 24289 12/01/2020 12/01/2020 Sophia Wong ® $1111.00 ❑ 24290 12/01/2020 12/01/2020 Lois J Gaston ® $1538.00 ❑ 24291 12/01/2020 12/01/2020 Doan & Lily Thi ® $1650.00 ❑ 24292 12/01/2020 12/01/2020 EI Monte Affordable Housing Partner ® $162.00 [:124293 12/01/2020 12/01/2020 Jose Baudelio Delgado ® $511.00 ❑ 24294 12/01/2020 12/0112020 Larry Mimms ® $1067.00 ❑ 24295 12101/2020 12/01/2020 Jaime Jimenez ® $753.00 ❑ 24296 12/01/2020 12/01/2020 Guillermo Vasquez ® $1615.00 ❑ 24297 12/01/2020 12/01/2020 Ramiro Viramontes and Veronica ® $506.00 ❑ 24298 12/01/2020 12/01/2020 Joe Diaz ® $1683.00 ❑ 24299 12/01/2020 12/01/2020 Fat Law ® $895.00 ❑ 24300 12/01/2020 12/01/2020 Kan Investments LTD, LLC ® $538.00 ❑ 24301 12/01/2020 12/01/2020 Dwight Chang ® $1789.00 Copyright O 2011-2020, HAPPY Software, Inc. Check Register Report YR 12/07/2020 Page 3 ❑ 24302 12/01/2020 12/01/2020 Cameron Park Community Partners, ® $1030,00 ❑ 24303 12/01/2020 12/01/2020 Mozhgan Tavakoli ® $581.00 ❑ 24304 12/01/2020 12/01/2020 Jun Tang ® $472.00 [:124306 12/01/2020 12/01/2020 Thanh M Tang ® $835,00 ❑ 24306 12/01/2020 12/01/2020 Lourdes Vela ® $2696.00 ❑ 24307 12/01/2020 12/01/2020 Gilbert Roybal ® $1096.00 ❑ 24308 12/01/2020 12/01/2020 Philip & Fanny Kwok ® $1208.00 ❑ 24309 12/01/2020 12/01/2020 Woodside Village Apartments LP ® $8919.00 ❑ 24310 12/01/2020 12/01/2020 Robert Lawe ® $869.00 ❑ 24311 12/01/2020 12/01/2020 Cynthia Pham ® $759.00 ❑ 24312 12/01/2020 12/01/2020 Fanny Chan ® $800.00 ❑ 24313 12/01/2020 12/01/2020 Baldwin Rose LP ® $1087.00 ❑ 24314 12/01/2020 12/01/2020 Kwan Chiang ® $1148,00 ❑ 24315 12/01/2020 12/01/2020 Sergio Molina ® $275.00 ❑ 24316 12/0112020 12/01/2020 Velma Alarcon ® $1344.00 ❑ 24317 12/01/2020 12/01/2020 Chuen Lau ® $1702.00 ❑ 24318 12/01/2020 12/01/2020 Tanya H Chen ® $1792.00 ❑ 24319 12/01/2020 12/01/2020 JM Lam Investment LLC ® $874.00 ❑ 24320 12/01/2020 12/01/2020 Vijay Gulati ® $4267.00 ❑ 24321 12/01/2020 12/01/2020 Joseph H. Garcia ® $2495.00 ❑ 24322 12/01/2020 12/01/2020 Lark Ellen Village ® $7899,00 ❑ 24323 12/01/2020 12/01/2020 Eric C. Otte ® $762.00 ❑ 24324 12/01/2020 12/01/2020 Kim Chau ® $872.00 ❑ 24325 12/01/2020 12/01/2020 Aurelio and Marla Blanco ® $1339.00 ❑ 24326 12/01/2020 12/01/2020 Bharat B. Garg, Darshana Garg and ® $1722.00 ❑ 24327 12/01/2020 12/01/2020 Xuyen Thach Han ® $2097.00 [--124328 12/01/2020 12/01/2020 EZ APT LLC ® $1351.00 ❑ 24329 12/01/2020 12/01/2020 Lucena A Ewing ® $2932.00 ❑ 24330 12/01/2020 12/01/2020 Jocelyn Jae Jhong ® $2522.00 ❑ 24331 12/01/2020 12/01/2020 Virginia Carlson ® $1140.00 [:124332 12/01/2020 12/01/2020 Emilio De Jesus Cruz ® $750.00 ❑ 24333 12/01/2020 12/01/2020 Dinh Thom Tran ® $1706.00 ❑ 24334 12/01/2020 12/01/2020 Isabel R Sanchez ® $1081.00 ❑ 24335 12/01/2020 12/01/2020 Cienega Garden Apartments ® $3244.00 ❑ 24336 12/0112020 12/01/2020 Therisa L Tyck ® $1180.00 ❑ 24337 12/01/2020 12/01/2020 Vinh Hong Lai ® $1235.00 ❑ 24338 12/01/2020 12/01/2020 Doreen E. Ewing ® $3156.00 ❑ 24339 12/01/2020 12/01/2020 Olive RE Holdings, LLC ® $3279.00 [:124340 12/01/2020 12/01/2020 Moller Property Management ® $1011.00 ❑ 24341 12/01/2020 12/01/2020 TPAINASCH LLC, Westgate as a sole ® $970,00 ❑ 24342 12/01/2020 12/01/2020 TDF LP - Pacific Towers c/o Winn ® $7115.00 ❑ 24343 12/01/2020 12/01/2020 Paul & Annie W Chau ® $1009.00 ❑ 24344 12/01/2020 12/01/2020 LEFATrust ® $1052.00 ❑ 24345 12/01/2020 12/01/2020 Gilbert Dominguez ® $11404.00 ❑ 24346 12/01/2020 12/01/2020 German Ghibaudo ® $1105.00 ❑ 24347 12/01/2020 12/01/2020 Monica Alber ® $872.00 Copyright 0 2011-2020, HAPPY Software, Inc. Check Register Report YR 12/07/2020 Page 4 ❑ 24348 12/01/2020 12/01/2020 Ortencia Banueios ® $352,00 [:124349 12/01/2020 12/01/2020 Up Hill Investment Inc. ® $1504.00 ❑ 24350 12/0112020 12/01/2020 Dieu Van Huynh ® $954.00 ❑ 24351 12/01/2020 12/01/2020 Kelly Nguyen ® $1006.00 ❑ 24352 12/01/2020 12/01/2020 Ramona Property Managers, Inc. ® $596.00 ❑ 24353 12/01/2020 12/01/2020 Badillo Street Senior Apartments, LLC ® $14952.00 ❑ 24354 12/01/2020 12/01/2020 Monrovia Heritage Park LP ® $20043.00 ❑ 24355 12/01/2020 12/01/2020 Jiarong Chen c/o RI Camino Property ® $927.00 ❑ 24356 12/01/2020 12/01/2020 Los Angeles County Housing Authority ® $10912.92 ❑ 24357 12/01/2020 12/01/2020 James or Barbara Fax ® $1112.00 ❑ 24358 12/01/2020 12/01/2020 Mayra Ortega ® $978.00 ❑ 24359 12/01/2020 12/01/2020 Sel Homes LLC ® $7511.00 ❑ 24360 12/01/2020 12/01/2020 Hui Chuan Wang ® $3179.00 ❑ 24361 12/01/2020 12/01/2020 725-731 W. Duarte Rd, LLC ® $1047.00 ❑ 24362 12/01/2020 12/01/2020 Nhan Nguyen and Amy Tran ® $2168.00 ❑ 24363 12/01/2020 12/01/2020 Paul P Simon ® $1047.00 ❑ 24364 12/01/2020 12/01/2020 RAMONA BLVD. FAMILY ® $5405.00 ❑ 24365 12/01/2020 12/01/2020 Maria Martha Martinez ® $1973.00 ❑ 24366 12/01/2020 12/01/2020 Greater San Gabriel Valley Property ® $1783.00 ❑ 24367 12/01/2020 12/01/2020 Ronald & Pamela Layne ® $512.00 [--124368 12/01/2020 12/01/2020 Annette C Scott ® $1468.00 ❑ 24369 12/01/2020 12/01/2020 Denise Van Pham ® $1020.00 ❑ 24371 12/01/2020 12/01/2020 1024 Royal Oaks LP dba Whispering ® $12452.00 [:124372 12/01/2020 12/01/2020 Derek Sim ® $995.00 ❑ 24373 12/01/2020 12/01/2020 Allan M. & Virginia J Chipp and Ralph ® $3329.00 ❑ 24374 12/01/2020 12/01/2020 Amparo M Limon ® $416.00 E-124375 12/01/2020 12101/2020 Zi Jian Li ® $1276.00 0 24376 12/01/2020 12/01/2020 Minh A Nguyen ® $1274.00 ❑ 24377 12/01/2020 12/01/2020 Jaime Barcena ® $1070.00 [:124378 12/01/2020 12/0112020 Monica D Mao ® $1436.00 ❑ 24379 12/01/2020 12/01/2020 Shiu-Ein Huang ® $482.00 ❑ 24380 12/01/2020 12/01/2020 LAI MING LEUNG ® $561.00 ❑ 24381 12/01/2020 12/01/2020 The Promenade Housing Partners, LP ® $4327.00 ❑ 24382 12/01/2020 12/01/2020 Paramjit S Nijjar ® $2251.00 ❑ 24383 12/01/2020 12/01/2020 Estate of Rosetta Mix ® $835.00 ❑ 24384 12/01/2020 12/01/2020 Rosa Beltran ® $984.00 ❑ 24385 12/01/2020 12/01/2020 James Ronald Nguyen ® $878.00 ❑ 24386 12/01/2020 12/01/2020 John Nguyen ® $931.00 ❑ 24387 12/01/2020 12/01/2020 Takis Bogris ® $960.00 ❑ 24388 12/01/2020 12/01/2020 Ynfante Holdings I, LLC ® $726.00 ❑ 24389 12/01/2020 12/0112020 Roman Basin ® $573.00 ❑ 24390 12/01/2020 12/01/2020 Nomer Lacson ® $1098.00 [:124391 12/01/2020 12/01/2020 Anna & Simon Choi ® $1280,00 ❑ 24392 12/01/2020 12/01/2020 Fenistine Nagengast ® $68.00 ❑ 24393 12/01/2020 12/01/2020 Tanya Hang Chen ® $1199.00 ❑ 24394 12/01/2020 12101/2020 Chung Thi Pham ® $1840.00 Copyright 0 2011-2020, HAPPY Software, Inc. Check Register Report YR 1 2/0 712 02 0 Page 5 ❑ 24395 12/01/2020 12/01/2020 Rosie Leon 0 $874.00 ❑ 24396 12/01/2020 09/01/2020 Roy Lam 0 $1066.00 ❑ 24397 12/01/2020 12/01/2020 Golden Dragon Properties LLC c/o ® $1104.00 ❑ 24398 12/01/2020 12/01/2020 Nancy H Shen ® $888.00 ❑ 24399 12/01/2020 12/01/2020 Olie S Johnson ® $873.00 ❑ 24400 12/01/2020 12/01/2020 Joe Clark ® $671.00 ❑ 24401 12/01/2020 12/01/2020 Richard A DaSylveira ® $777.00 ❑ 24402 12/01/2020 12/01/2020 Sara Romo ® $1386.00 ❑ 24403 12/01/2020 12/01/2020 Jeff Ma ® $1054.00 ❑ 24404 12/01/2020 12/01/2020 T & P Property LLC ® $830.00 ❑ 24405 12/01/2020 12/01/2020 Singing Wood Senior Housing LP ® $6968.00 ❑ 24406 12/01/2020 12/01/2020 Michael H Phuong ® $826.00 ❑ 24407 12/01/2020 12/01/2020 Sitara B. Mamdani ® $1683.00 ❑ 24408 12/01/2020 12/01/2020 Joseph Pham ® $820,00 ❑ 24409 12/01/2020 12/01/2020 Garvey Senior Affordable Partners, LP ® $2243.00 ❑ 24410 12/01/2020 12/01/2020 Ryan Kinpong Woo and Ching King ® $1132.00 0 24411 12/01/2020 12/01/2020 Mei Yan Chen ® $1206.00 ❑ 24412 12/01/2020 12/0112020 Paul A Rourman, Rourman Properties ® $1014.00 ❑ 24413 12/01/2020 12/01/2020 Shawn Hui Zhen ® $1799.00 [:124414 12/01/2020 12/01/2020 Fred Lau ® $994.00 Housing Choice Voucher Total $494,468.41 Average $973.36 Unit Count 485 Average Weighted by Unit Count $1,021.14 Hard to House Count Copyright 0 2011-2020, HAPPY Software, Inc. Check Register Report YR 12/07/2020 Page 6 Check Register Report 12/7/2020 Date Range: 11110/2020_12/07/2020 VMS Date Range: ... Program: 1 -Housing Choice Voucher Payment Type: 12/0112020 Check Numbers: ... Direct Deposit: Exclude Direct Deposit Check Cleared: All Port Status: Omit Port Ins Zero HAPs: Include Zero HAPs Voided Payments: Omit Voided Payments Held Checks: Exclude Held Checks Housing Choice Voucher V Check Number Check Date ❑ 72384 12/0112020 ❑ 72385 12/01/2020 ❑ 72386 12101/2020 ❑ 72387 12/0112020 ❑ 72388 12/01/2020 ❑ 72389 12/01/2020 ❑ 72390 12/01/2020 Housing Choice Voucher Grouped by: Sorted by: Program and Increment Check Number VMS Date Payee Name DIS Amount 12/01/2020 Mayra J Sandoval ❑ $70.00 12/01/2020 Bertha Cedillo ❑ $72.00 12/0112020 Vanessa G Ross ❑ $22.00 12/01/2020 Valerie Lorraine Casanova ❑ $28.00 12/01/2020 Nora M. Aguila ❑ $12.00 12/01/2020 Leticia AAguirre ❑ $14.00 12/01/2020 Eternal Link LLC ❑ $1536.00 Total $1,754.00 Average $260.67 Unit Count 1 Average Weighted by Unit Count $1,536.00 Hard to House Count Copyright 0 2011-2020, NAPPY Software, Inc. Check Register Report YR 1210712020 Page 1 ITEM NO. 2 TO: Honorable Chair and Board Members of the Housing Authority FROM: Rose Tam, Director of Finance SA DATE: December 16, 2020 SUBJECT: Treasurer's Report — October 2020 Q1 inenenw Attached is the Treasurer's Report for the month of October 2020. The Treasurer's Report lists all cash for the City which includes the Baldwin Park Financing Authority, the Housing Authority, and the Successor Agency to the Community Development Commission (CDC). All investments are in compliance with the City's Investment Policy and the California Government Code. RECOMMENDATION Staff recommends that the Board receive and file the Treasurer's Report for October 2020. FISCAL IMPACT None BACKGROUND City of Baldwin Park Investment Policy requires the Treasurer's Report be submitted to the Mayor and City Council on a monthly basis. LEGAL REVIEW Not Applicable ATTACHMENT 1. Exhibit "A", Treasurer's Report INVESTMENT CITY OF 13ALDWI N PARK TREASURER'S REPORT 1013112020 INTEREST PURCHASE MATURITY PAR CURRENT BOOK MARKET RATE DATE DATE VALUE PRINCIPAL VALUE VALUE State of Cg!o!n Local Agency Investment Fund (LAIF) $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 6iy"inc$udTng General Fund & all other Special Revenue Funds 0.620% Varies Varies 27,022,390.23 $ 27,022,390.23 $ 27,022,390.23 $ 27,022,390,23 Housing Authority Varies Varies 14,067.46 14,057.46 14,067A6 14,057A8 27,036,447.69 27,06,44769 27,036,447.69 27,036,447.69 Certificate of Deposit Citibank National Association (Mutual Securities) 166% 1125/2019 112612021 250,000,00 201000,00 260,000.00 261,567.50 Barclays Bank Del (Cantella) 3.05% 121I912018 1212112020 250,000.00 260,000.00 250,000.00 251,077:60 600,000.00 500,000.00 500,000.00 502,646.00 US Bank - Debt Service Trustee Accounts Fiscal Agent Funds (TrusUDebt Service Fund) Varies Varies Varies 6,751,695.24 6,751,695.24 6,761,695.24 6,761,695.24 Fiscal Agent Funds -Successor Agency (Trust/Debt Service Fund) Varies Varies Varies 9.64 9.64 9.64 9,64 6,751,704.88 6,761,704.88 6,761,704.88 6,761,704,88 Total Investments $ 34,288,152.67 Cash Will Bank of the West 3,82143 City Checking 2,050,614.62 Money Market Plus 133,705.68 City Miscellaneous Cash 138,121.96 Successor Agency 1,648.76 Housing Authority 425,341.63 Financing Authority 11,700.00 Total Cash With Bank of the West 2,760,932.55 Investment Brokerage Capital Reserves (mvdend Option Cash) 3,82143 Total Cash and Investments $ 37,052,908-55 In accordance with AB X126,the Community Development Commission Is dissolved effective January 31, 2012. The successor agency name Is "The City of Baldwin Parkas Successor Agency to the Community Development Schedule of Cash and Investments includes city-wide assets as included in the Comprehensive Annual Financial Report. There was no investment maturity/purchase transactions made for the month of October 2020 and several deposits/withdrawals were made through the Local Agency Investment Fund, In Compliance with the California Government Code Section 53646 et seq., I hereby certify that sufficient investment liquidity and anticipated revenues are available to meet the City's expenditure requirements for the next six months that all Investments are incompliance to the City's Statement of Investment Policy. Approved by: Rose Tint Director of Finance