HomeMy WebLinkAbout1965 05 11 CC MIN1965 05 11 CC MIN HÄ—@¸— . àÍ«2359
ADJOURNED REGULAR MEET114E OF THE BALDW I N PARK CITY COUNCIL MAY II,. 1965
CITY HALL COUNCIL CHAMB) 14403 East Pacific Avenue 7:00 P.M.
The City-Council of the ivity of Baldwin Park met in
adjourned regular session at the above place at 7:00 p.m.
Councilwoman Gregory led the salute to the flag.
FLAG SALUTE
Roll Call: Present: COUNCILMEN ADAIR, GREGORY, ROLL CALL
AND MAYOR CRITES Councilman
McCaron arrived at 7:08 p.m.)
Absent: COUNCILMAN MOREHEAD, CITY
ATTORNEY FLANDRICK, PLANNING
DIRECTOR CHIVETTA, ACTING CHIEF
OF POLICE ADAMS AND CITY
TREASURER PUGH
Also Present: CHIEF ADMINISTRATIVE OFFICER
NORDBY, CITY ENGINEER FRENCH,
BUILDING SUPERINTENDENT KALB-
FLEISCH, FINANCE DIRECTOR
DUNCAN AND CITY CLERK BALKUS
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COUNCILWOMAN GREGORY MOVED THAT COUNCILMAN MOREHEAD BE COUNCILMAN MOREHEAD
EXCUSED. COUNCILMAN ADAIR SECONDED. The motion carried EXCUSED
by the following vote:
AYES: COUNCILMEN GREGORY, ADAIR AND MAYOR
CRITES
NOES: NONE
ABSENT: COUNCILMEN MCCARON AND MOREHEAD
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Chief Administrative Officer Nordby stated the prime pur- PURPOSE OF MTG.
pose for the meeting was for budget study; that there were BUDGET STUDY
two subjects which he suggested to be considered; one, the
retirement program and the additional information as re- RETIREMENT PROGRAM
quested by Councilman McCaron; secondly, the spread of
$37,542.00 Salary Contingency which had been completed and SALARY CONTINGENCY
reports ready.
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i
Regarding Resolution No. 65-82 Finance Director Duncan RES. NO. 65-82
explained that Warrant No. 5919 was the payment for the
power stump cutter; that this piece of equipment had been
received in February but payment had been delayed until
May to work in with the City's appropriations; that
Warrant No. 5920 was in the amount of $28,000.00 of
Matching Gas Tax Money to be put on inactive deposit.
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Chief Administrative Officer Nordby distributed the ten TEN MONTH REPORT
month report on the General Fund. GENERAL FUND
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At 7:08 p.m. Councilman McCaron arrived. 7:08 P.M. COUNCILMAN
MCCARON ARRIVED
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City Clerk Backus read Resolution No. 65-82 by title as RES. NO. 65-82
follows: ALLONING CLAIMS AND
Continued) Continued)
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1965 05 11 CC MIN HÄ—@¸— . àÍ«2360
Adjourned Regular Meeting of the Baldwin Park City Council May 11, 1965
Page 2
RESOLUTION NO. 65-82 DEMANDS AGAINST CITY
OF B.PK.
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF BALDWIN PARK ALLONING
CLAIMS AND DEMANDS AGAINST THE CITY
OF BALDWIN PARK"
COUNCILWOMAN GREGORY MOVED THAT RESOLUTION NO. 65-82 BE
APPROVED AND FURTHER READING BE WAIVED. COUNCILMAN ADAIR
SECONDED. The motion carried by the following vote:
AYES: COUNCILMEN GREGORY, ADAIR, MCCARON AND
MAYOR CRITES
NOES: NONE
ABSENT: COUNCILMAN MOREHEAD
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GENERAL CLAIMS AND
DEMANDS NOS 5919-
5920 INCL.
RES. NO. 65-82
ADOPTED
Chief Administrative Officer Nordby passed to the Council BUDGET STUDY
a Salary Survey of eleven cities which had been extracted SALARY SURVEY
from the January 1965 League of California Cities survey of
cities throughout the State and also a memorandum regarding
his recommendations. He stated that the median figure was
taken c step); that the percentage of deviation varied from
two percent 2%) to twenty-nine percent 29%).
Chief Administrative Officer Nordby stated probably the ENGR. AND P.W.
biggest problem that Baldwin Park had was in the salaries
in the Engineering and Public Works Department; that a
survey made last year of fourteen communities indicated
that Baldwin Park was next to the bottom as far as equitable
salaries; that the difference in Baldwin Park's Public
Works Department and other Public Works Departments was the
fact Baldwin Park did not have specialists; that the men
were involved in tree trimming, driving trucks, running
heavy equipment and anything they were required to do; that
the survey indicated Baldwin Park was not well staffed as
far as the ratio of employees in other Public Works Depart-
ments.
Chief Administrative Officer Nordby brought out that DEPT. HEADS
invariably year after year there was an adjustment in
miscellaneous employees salaries; that the department
heads have a fixed salary so the gap between the
subordinates and the department heads was narrowing
constantly; that a majority of the cities,in the
State particularly in Southern California were adopting
step plans for department heads.
Discussion followed wherein Chief Administrative Officer
Nordby stated that Baldwin Park was in the lower 25%
constantly as far as pay adjustments; that the recommenda-
tions would only raise Baldwin Park a little higher in the
lower 25%;'that he did not propose to ever recommend that
Baldwin Park be in the upper 25% or possibly even in the
upper 50%; that it had to be recognized that Baldwin Park
was limited in its resources and sources of financing;
that still, on the labor market, Baldwin Park competed
with the cities regardless of who they were; that the
survey figures showed salaries as of January 1965.
Finance Director Du ncan.pointed out a typographical error on
Page two of the Salary Survey stating that the Planning
Director's Salary should road $850.00.
Discussion followed wherein it was brought out that the
proposed increases would effect virtually every employee;
that normally it took an employee one and one-half years
to reach the C" step.
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1965 05 11 CC MIN HÄ—@¸— . àÍ«I
Adjourned Regular Meeting of the Baldwin Park City Council
At 7:30 p.m. Mayor Crites declared a ten minute recess.
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Chief Administrative Officer Nordby stated he had added
to his recommendation a suggested proposed step plan for
Department Heads; that if this was approved by the Council
the salaries would be fixed administratively with the
existing salaries being taken into consideration.
Chief Administrative Officer Nordby stated it did take
time to get into the retirement program; that there were
six 6) steps involved; that it might be August or
September before being a part of the system; that the
projected cost of retirement had been based on a twenty
20) year amortization period; that the $50,000.00 covered
the prior years indebtedness and keeping current on the
City's share of the retirement program.
Chief Administrative Officer Nordby distributed a report
of the comparison of State Employees Retirement and Civil
Service Retirement Systems as requested by Councilman
McCaron. He pointed out that the City was not qualified
to get into this program.
Mayor Crites asked if there were any other questions or
objections as proposed on the pay scale and recommenda-
tions. There were none.
Mayor Crites instructed the Chief Administrative Officer
to prepare the salary scale as proposed together with
the resolution for adoption.
The Council returned to the Police Department section of
the Budget for study.
Councilwoman Gregory commented that she opposed the
Captain's position because it was going to be a higher
salary; that she could not see an additional captain and
lieutenant position; that more patrolmen were being
requested; that going through the budget she did not see
anything for projection for improvements.
Chief Administrative Officer Nordby stated the process
of preparing a capital improvement budget was the
responsibility of the Planning Comnission;.that he had
made certain suggestions approximately two 2) months
ago to the Planning Commission; that the Planning Commission
should report to the Council.
Councilwoman Gregory commented that she thought some
of the older budgets did contain capital improvements;
that most of the budgets throughout the community did
have these things in the budgets presented; that she had
mentioned the capital improvement budget last year.
Chief Administrative Officer Nordby stated that the
Planning Commission had been offered staff help to
prepare a capital improvement budget; that he had
received a report from Planning Director Chivetta;
that it would not necessarily be too late'this year to
get a capital improvement budget.
Councilwoman Gregory stated since the Board of Zoning
Adjustments had been put into effect the Planning
Commission had met every Tuesday night aside from their
Regular Meetings, and they had worked on these things;
that this Council had never received any of these
minutes.
Continued)
May I I 1965 2361
Page 3
7:30 TEN MINUTE
RECESS
RECONVENED AT 7:40
P.M.
STEP PLAN FOR DEPT.
HEADS REC.
RETIREMENT PROGRAM
COMPARISON REPORT
STATE EMPLOYEES
RETIREMENT AND CIVIL
SERVICE RETIREMENT
COUNCIL INSTRUCTION
RES. TO BE PREPARED
FOR SALARY SCALE AS
PROPOSED
POLICE DEPT. BUDGET
RE CAPTAIN POSITION
CAPITAL IMPROVEMENTS
BUDGET
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1965 05 11 CC MIN HÄ—@¸— . àÍ« 2362 Adjourned Regular Meeting of the Baldwin Park City Council May II, 1965
Page 4
Extensive discussion followed concerning the responsibility
of the Planning Commission and the possibility of hosting
a planning seminar; that the previous Council had removed
some of their authority and thus their initiative to do
things; that the Planning Commission should realize their
potential.
Councilman McCaron commented that he did not see how
any more money could be squeezed out of the budget;
that the budget barely covered the expenses to be incurred
in the coming year; that when the Planning Commission presented
a capital improvement budget they should also should present
a method of financing along with it.
Councilwoman Gregory commented that even the $10,000.00
that was set aside for land acquisition In the last budget
was not included in this budget.
In answer to a question by Chief Administrative Officer
Nordby, Finance Director Duncan commented.that in January of
1963 there was no money in the inactive deposit; that CITY NON HAS
the City had $300,000.00 in inactive deposit now. $300,000.00 IN
INACTIVE DEPOSIT
Chief Administrative Officer Nordby stated that capital
improvements were not generally financed directly from
property tax and the normal sources of revenue; that
they were financed basically from bond issues and in-
curred reserve. He stated that there were funds avail-
able; that he had taken it upon himself to try to get
the program initiated by writing the memorandum to the
Planning Commission; that it had not produced the
results he had thought it would.
Councilman McCa ron stated that perhaps the Chief Administra-
tive Officer should be instructed to work up a plan for
capital improvements; that he suggested that sidewalks RE SIDEWALKS
should be first on the list; then curbs and gutters and CURBS AND GUTTERS
then improvement of the streets; that an educational program
should be started regarding the procedure and financing
possibilities; that these should be taken item for item;
that he did not think four or five items should be con-
sidered at one time; that if, according to State Law,
the capital improvement plan had to come from the Planning
Commission the Council should have a recommendation from
them; that if not direct the Planning Commission to pre-
pare a report for the Council; that matching funds were
available from the State but he did not know whether these
would be available for sidewalks, curbs and gutters.
City Engineer French stated that the State would not allow
sidewalks to be constructed with State Gas Tax monies
unless it was replacement,. that this included matching funds
or any monies collected out of the Gas Tax Fund; that it
could only be used for replacement of existing sidewalks
that were destroyed due to construction; that it could
be spent for paving, curb and gutter, intersection safety
lights, some sidewalks in the intersection in the curb
return areas and traffic signals; that the matching
money or credit had to be expended on a highway or a
street that was part of the City Selection System as
adopted by the Council and approved by the Highway
Commission; that this put the expenditures to such
streets as Baldwin Park Boulevard, Merced, Sierra
Madre, Ramona, Puente, Pacific and so forth; that the
Council had adopted a five year gas tax program which
anticipated the expenditure of all of the gas tax monies
for the five year period.
Councilman McCaron asked if there was not another fund for
matching.
Continued)
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1965 05 11 CC MIN HÄ—@¸— . àÍ«Adjourned Regular Meeting of the Baldwin Park City Council May 11, 1965
Page 5
City Engineer French stated that was the 186.1; that
the 2107 money was the straight 5/8 money the City used
to have for gas tax money; that there was the 3/16 County
Money; that these three funds were the gas tax money
that the City obtained; that up until 1963 the City did
not have the 186.1 money; that the 186.2 money was for
Engineering; that no money was allowed on feeder streets
unless they were part of the Select System and within
the Select System street right-of-way line.
1
1
Discussion followed wherein City Engineer French stated
at the next Council meeting he would present budgeting
of this money for the next year; that this was a
separate operating budget over and above the budget
under study.
Further discussion followed.
t-63
City Clerk Balkus stated it was her understanding that RE CHAMBER OF COMMERC
at the meeting of the Chamber of Commerce this evening the SPEARHEADING MOVE-
Chamber was spearheading a movement through the'P.T.A. trying MENT THROUGH P.T.A.
to awake the citizenry and ask them to get their sidewalks. RE SIDEWALKS
Councilman Mccaron stated he would be more in favor of
an overall development; that this type of development
was not always uniform.
City Engineer French stated that the Chamber of Commerce
intended to set it up in school districts and would
encompass large areas and would be placed on a program
similar to the sewers where districts would be set up;
that the problem was that the general policy in R-l areas
was that the City did the paveout and if there was a lot
of this the City would be swamped with this type of work;
that $20,000.00 had been budgeted for maintenance construc-
t ion.
Discussion followed regarding the petition that was taken
out by Mrs. Scott on Baldwin Park Boulevard wherein City RE MRS. SCOTT'S
Engineer French stared that he had not heard from her PETITION B.PK.
recently; that the a t time he had talked with her she BLVD.
stated she had approximately thirty percent 30%) signed
up.
Further discussion followed.
Councilwoman Gregory suggested joint meetings with the JOINT MTG. SUGGESTED
Planning Commission and the Board of Zoning Adjustments WITH P.C. AND B.Z.A.
instead of sending instructions.
It was suggested that this meeting be an adjourned meeting
of the City Council devoted just to the Planning Commission
and possibly also the Board of Zoning Adjustments.
As there were no objections, Mayor Crites stated he would MAYOR CRITES TO
see if he could arrange such a meeting. ARRANGE A MTG.
Discussion returned to the Police Department Budget. POLICE DEPT. BUDGET
Acting Chief of Police Adams, in answer to a question by
Councilwoman Gregory, stated he did have a survey run of
the other Departments in the area.
Chief Administrative Officer Nordby, in answer to Mayor
Crites, stated he did not have any objections to this
material being presented.
Acting Chief of Police Adams reviewed the survey as follows:
Arcadia, one deputy chief, two captains, three lieutenants;
Azusa, one captain, two lieutenants; Covina, one captain and
no lieutenants; El Monte, one captain and three lieutenants;
Glendora, one captain; Irwindale, one lieutenant; Pomona,
three captains and eight lieutenants; Monrovia, one captain
Continued)
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1965 05 11 CC MIN HÄ—@¸— . àÍ«23
Adjourned Regular Meeting of the Baldwin Park City Council May 11, 1965
Page 6
and three lieutenants; Montebello, one captain and three
lieutenants; Monterey Park, one deputy chief, four captains
and three lieutenants; San Gabriel,:,one captain and five
lieutenants; and West Covina, two captains and five lieute-
nants. He stated that any department with the total
strength similar to Baldwin Park did have at least one
captain and three lieutenants.
Further discussion followed with rid changes made.
Councilwoman Gregory brought up the Chamber of Commerce RE CHAMBER OF COMMER&
item. ITEM
Chief Administrative Officer Nordby commented that the
membership had increased by one hundred thirty percent
130%) over last year; that the membership fee was very
low.
Councilwoman Gregory commented stating that she would
go along with the $12,000.00 but would be against any
more; that the reason they did as much as they did'was the fact
that they had to implement their small budget.
Further discussion followed wherein Chief Administrative
Officer Nordby and Councilman Adair brought out that the
City needed more business and sales tax.
Discussion followed regarding the present agreement with
the Chamber of Commerce; the activities planned for the
coming fiscal year; that the bulk of their money went to
the Manager and the Secretary; that they had shown an
increase in activity during the last year; that the
development on Baldwin Park Boulevard and Francisquito,
if it came about, was through the efforts of the Chamber
of Commerce; that the membership dues would be increased
in the coming year; that there had been considerable
increases in business licenses in the City this year.
Councilman McCaron stated he did not think the amount
asked for was out of line; that the membership dues on
the present scale would not take up the deficiency.
Councilman Adair stated he was in accord with Councilman
McCaron. He asked what Baldwin Park's sales tax was
for last year.
Finance Director Duncan stated that $225,000.00 was the
budgeted figure but it was expected to exceed this amount.
Regarding Page 87, Building Regulation, Chief Administrative PAGE 87, BLDG.
Officer Nordby stated that there was one full Department REGULATION
Head charged whereas before Mr. Kalbfleisch had been
charged one-half to Building and one-half to Planning.
Councilman McCaron asked about the proposed increase in PAGE 112, ACCT. NO.
Street Sweeping, page 112, Account No. 5300. 5300 STREET S.EEPfXG
City Engineer French stated his request was for once a
week residential sweeping, twice a week business
sweeping; that last year it was twice a month on
residential and twice a week business; that the final
recommendation of the Chief Administrative Officer was
the same as last year; that the City street sweeper
cleaned up after accidents and intersections that were
reported dirty; that sweeping was done in between when,
for some reason, the normal schedule was not sufficient.
Councilman McCaron commented that with the exception of the
Retirement Fund the pattern of the budget seemed to be
following last yea r•s.
Continued)
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1965 05 11 CC MIN HÄ—@¸— . àÍ«Adjourned Regular Meeting of the Baldwin Park City Council May II, 1965
Page 7
2365
On repairing streets that had deteriorated, Councilman REPAIRING OF
McCaron asked how much more would it cost or was it a DETERIORATED STREETS
good thing to do to add one inch of black top covering
the surface rather than patching and adding slurry.
I
City Engineer French stated there was quite a difference in
cost; that one inch of blacktop would cost $.08 to $.10
a square foot; that slurry costs between $.01 and $.015;
that under either circumstances it would be necessary to
patch prior; that after streets got to a certain stage
even with an inch of blacktop it would not save the
street, nor would slurry nor would anything else.
In answer to a question by Councilman McCaron,City
Engineer French stated the normal thick*RSS for a
residential street was two and one-half 2k) inches
which was the Asphalt Institute's recommendation for
maximum thickness for one layer.
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Mayor Crites stated he would like to suggest and request LEAGUE OF CALIF.
that Mr. Nordhy and Mrs. Duncan and anyone else who might CITIES MTG.,
benefit attend the League of California Cities meeting on MAY 20, 1965
May 20th; that the State Finance Director was going to
speak; that he planned to attend.
Chief Administrative Officer Nordby stated he had copies UNRUH TAX BILL
of the Unruh Tax Bill which would be good reference material
to be read prior to this meeting.
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Councilwoman Gregory asked if any material had been received RE CONTRACT CITIES
concerning the Contract Cities Conference in Palm Springs CONFERENCE
wherein Chief Administrative Officer Nordby stated no that
Baldwin Park belonged to the Independent Cities but not
Contract Cities.
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AT 9:32 P.M. COUNCILWOMAN GREGORY MOVED THAT THE CITY ADJ. AT 9:32 P.M.
COUNCIL ADJOURN. COUNCILMAN ADAIR SECONDED. The motion
carried by the following vote:
AYES COUNCILMEN GREGORY, ADA IR,
MCCARON AND MAYOR CRTTES
NOES NONE
ABSENT: COUNCILMAN MOREHEAD
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i
2).
IVORY D. RITES, MAYOR
THELMA L. BALKUS, CITY CLERK
APPROVED June 2 1965.
Date of Distribution to City Council May 28 1965.
Date of Distribution to Departments June 1 1965.
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