HomeMy WebLinkAbout1967 04 25 CC MIN1967 04 25 CC MIN HÄ—@¸— 3 lÍ«3351
I
ADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL
CITY HALL COUNCIL CHAMBER) 14403 East Pacific Avenue
The City Council of the City of Baldwin Park met in
adjourned regular session at the above place at 7:30 p.m.
Roll Call: Present: COUNCILMAN ADAIR, CRITES,
GREGORY AND MAYOR MOREHEAD
Councilman McCaron arrived
at 7:40 p m
Absent: CITY ATTORNEY FLANDRICK
Also Present: CHIEF ADMINISTRATIVE OFFICER
NORDBY, PLANNING DIRECTOR
CHIVETTA, FINANCE DIRECTOR
DUNCAN, CHIEF OF POLICE ADAMS,
CITY TREASURER PUGH AND CITY
CLERK BAL.KUS
City Engineer French arrived
at 7:35 p.m.)
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City Treasurer Pugh explained that Senate Bill No. 723
was scheduled for hearing on May 3, 1967; that this
Bill introduced by Randolph Collier and referred to the
Senate Committee on Local Government was a direct and
ominous threat to local government as the Council may
by local ordinance provide that the Office of Treasurer
shall be appointive and not be required to be a resident
or elector of the City. She stated this decision should
be subject to the will of the people by vote as the
existing law now provides.
City Treasurer Pugh presented letters opposing the Bill
for each of the Council to sign.
Mayor Morehead stated he did not believe the Bill would
become law; that it was permissive; that he felt the
Treasurer should be a full time employee; that he would
not become a part of taking away an-office the people
had approved.
Councilwoman Gregory stated she felt the Council should
oppose the. Bill.
Discussion.
COUNCILWOMAN GREGORY MOVED THAT THE CITY COUNCIL ADOPT
A RESOLUTION IN OPPOSITION TO SENATE BILL NO. 723,
SIMILAR TO THE RESOLUTION OF THE CALIFORNIA MUNICIPAL
TREASURERS' ASSOCIATION, AND SEND IT TO THE SENATE
COMMITTEE ON LOCAL GOVERNMENT AND THE NECESSARY PEOPLE
AND THAT THE COUNCIL FURTHER ADD THEIR SUPPORT BY
WRITING INDIVIDUALLY. MAYOR MOREHEAD SECONDED.
There were no objections, the motion carried by
the following vote:
APRIL 25, 1967
7:30 P.M.
ROLL CALL
CITY TREASURER RE
SB NO. 723
RE OFFICE OF CITY
TREAS. BE APPOINTIVE
LETTERS PRESENTED
TO COUNCIL TO SIGN
RE OPPOSING SB NO.
723
MOTION MADE AND CARRIED
THAT COUNCIL ADOPT A
RES. IN OPPOSITION TO
SB NO. 723, SIMILAR TO
RES. OF THE CALIF.
MUNICIPAL TREASURERS'
ASSOC., AND SEND IT TO
SENATE COMMITTEE ON
LOCAL GOVERNMENT AND
NEC. PEOPLE AND THAT
COUNCIL FURTHER ADD
THEIR SUPPORT BY
WRITING INDIVIDUALLY
AYES: COUNCILWOMAN GREGORY, MAYOR MOREHEAD,
COUNCILMEN ADAIR AND CRITES
NOES: NONE
ABSENT: NONE
ABSTAIN: COUNCILMAN MCCARON
Note: Councilman McCaron stated his reason for abstaining
was that he had not had a chance to read the information.
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ABSTENTION BY COUNCIL-
MAN MCCARON
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1967 04 25 CC MIN HÄ—@¸— 3 lÍ«3352
Adjourned Regular Meeting of the Ba Idwin Park City Council April 25, 1967
Page 2
RESOLUTION NO. 67-118 GIVING RES. NO. 67-118
NOTICE OF A HEARING ON A GIVING NOTICE OF
PROPOSED ANNEXATION TO SAID A HEARING ON A PRO-
CITY ANNEXATION NO. 17) POSED ANNEXATION TO
SAID CITY ANNEXATION
NO. 17)
COUNCILMAN MCCARON MOVED THAT RESOLUTION NO. 67-118 BE RES. NO. 67-118
ADOPTED AND FURTHER READING BE WAIVED. COUNCILMAN CRITES ADOPTED
SECONDED. Roll Call. There were no objections, the
motion carried and was so ordered.
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As the City Engineer was boarding a plane at 10:00 p.m.
and planned to be out of town the next day, Chief
Administrative Officer Nordby suggested that the budget
review start on Page 100.
Chief Administrative Officer Nordby stated that some
revisions would be necessary in the budget; that
the Department of Building and Safety had been
placed under the Engineering Department.
Councilman Crites and CouncilwomaniGregory stated they
had not studied as far as Page 100 in the Budget.
Inquiry was made on the following budget pages and
items:
Page 106, Item 74, four door sedan with air condition-
ing, $2,500.00 for Enforcement Officer.
Chief Administrative Officer Nordby explained that
actually this car was for the Administrative Office
as the administrative car had been taken over by
the Engineering Department.
Page 134, Item 74, Water Vacuum Truck, $25,000.00.
City Engineer French explained that this vehicle would
do the job of two pieces of equipment, pick up sweepings
after the sweeper and also could be used as a flusher
truck or f ire truck.
Chief Administrative Officer Nordby stated there was
a possibility of using Civil Defense matching funds
for this item; he distributed brochures regarding
the item.
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At 8:57 p.m. the Council excused City Engineer French.
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Chief Administrative Officer Nordby stated that in
discussions with department heads no one had asked
for a salary increase; that concerning manpower,
equipment and other expenses al I were more concerned
with more remuneration for the present employees
rather than added manpower; that this City was
Continued)
BUDGET REVIEW TO
BEGIN ON PAGE 100
DEPT. OF BLDG. AND
SAFETY PLACED UNDER
ENGINEERING DEPT.
PAGE 106, ITEM 74
4-DOOR SEDAN
$2,500.00
4-DOOR SEDAN TO USED
BY ADMIN. OFFICE
AS ADMIN. CAR BEING
USED BY ENGINEERING
DEPT.
PAGE 134, ITEM 74
WATER VACUUM TRUCK
$25,000.00
WATER VACUUM TRUCK
WOULD DO TWO JOBS
PICK UP SWEEPINGS
AFTER SWEEPER AND
FLUSHER TRUCK OR
FIRE TRUCK
RE'POSSIBILITY OF
US1'NG C. D. MATCHING
FUNDS
8:57 P.M. CITY ENGR.
FRENCH EXCUSED
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1967 04 25 CC MIN HÄ—@¸— 3 lÍ«3353
Adjourned Regular Meeting of the Baldwin Park City Council
consistently lower on wages; that there was a $6400.00
to $6500.00 contingency, some of this due to a reorganiza-
tion in one department.
Discussion followed that the present street sweeper would
be continued in a stand-by capacity and the contract with
Dixon continued; that in about six months the City Engineer
would make a report on the cost of contractural versus
city sweeping.
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Councilman McCaron questioned the increase in Estimated
Revenue, Account 968.
Finance Director Duncan explained that by utilizing City
personnel and applying to gas tax projects the City would
be able to recover $20,000. from special operating funds,
such as gas tax funds and in this way reimburse general
funds.
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In answer to Councilman McCaron's inquiry concerning
Estimated Revenue Accounts 985 and 987, Finance: Director
Duncan explained that this reflected an attempt to balance
the budget; that we have sewer reimbursement from Sewer
District No. I; that a resolution had been adopted which
set the price under the 1911 Act, which can either come
into the general fund or a special sewer maintenance
fund can be established as had been in District No. I;
that Sewer District No. 2 had now been completed with
the litigation of Vella Construction satisfied; that
on Sewer District No. 3 there was a savings over the
anticipated expense; that in the current budget there
was a sewer reimbursement to the general fund which
paid for the servicing of the bonds; that they had
elected not to reimburse the general fund this year
1967) for the services of the bonds but would hold
$35,000. for 1967-68 for a balancing factor; that the
money was due the general fund.
Councilman McCaron inquired as to whether this was the
same money.
Finance Director Duncan explained that this was correct;
that the money would not be utilized in 1966-67 because
there was ample revenue; but it would be used in 1967-68
and it was due the general fund; that the bonds would be
serviced for ten years and this was a very legitimate
transfer to general funds; that the transfer was being
delayed from 1966-1967 to 1967-1968.
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April 25, 1967
Page 3
$6400.00 TO $6500.00
CONTINGENCY
ST. SWEEPING CONTRACT
TO BE CONTINUED
CITY ENGR. TO MAKE
REPORT IN ABOUT SIX
MOS. RE COST OF
CONTRACTURAL VERSUS
CITY SWEEPING
ESTIMATED REVENUE,
ACCT. 968
UTILIZATION OF CITY
PERSONNEL AND APPLYING
TO GAS TAX PROJECTS
THE CITY WOULD RECOVER
$20,000 FROM SPECIAL
OPERATING FUNDS, SUCH
AS GAS TAX FUNDS
ESTIMATED REVENUE
ACCTS. 985 AND 987
SEWER REIMBURSEMENT
FROM SEWER DIST. NO. I
SEWER DIST. NO. 2
COMPLETED VELLA
CONSTRUCTION LITIGATION
SATISFIED
SEWER DIST. NO. 3
SAVINGS OVER THE
ANTICIPATED EXPENSE
CURRENT BUDGET HAS
SEWER REIMBURSEMENT
TO GENERAL FUND WHICH
PAID FOR SERVICING OF
BONDS; THAT GENERAL
FUND WOULD NOT BE
REIMBURSED THIS YR.
1967)-$35,000.00.
WOULD BE HELD FOR
1967-68 BALANCING
FACTOR MONEY DUE
THE GENERAL FUND
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1967 04 25 CC MIN HÄ—@¸— 3 lÍ«MA
Adjourned Regular Meeting of the Baldwin Park City Council April 25, 1967
Page 4
In answer to Councilman Crites' inquiry concerning
Estimated Revenue Account 986, Mr. Nordby explained that
the Unappropriated Surplus Advance" was revenue that
had accrued in past years; that they did not like to use
this kind of money for salaries or small operations, but
would rather use it for projects, capital outlay and
capital improvements; that there is sufficient capital
outlay and capital improvement in this budget to use
$54,000 plus for that purpose. He stated there were
other funds to draw on if necessary.
As a matter of information Mr. Nordby explained that
this year the City did not ask for another population POPULATION
survey; that the State Department of Finance will use SURVEY
as a base figure the last Federal census; that we are
now seven to eight years away from that census and they
feel that when we get to the mid-point in our case 1965)
the figures are at a point that they are not too reliable
any more; that the only contract that can be worked out
with the state W for a complete census; that the cost
of this would offset the additional revenue; that there
has not been as much activity in residential development
and therefore the population wouldn't show the increase
it has in the last few years; that the per capita
addition in revenue on gas tax motor vehicle license,
in-lieu, wouldn't be great enough to just more than offset
the cost.
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Mayor Morehead conTnented that he had noticed throughout MEMBERSHIPS
the budget that costs for membership-meetings had been AND MEETINGS
cut and was the intent that less meetings would be
attended.
Mr. Nordby explained that the memberships remained the
same, however attendance at national conventions had
been curtailed, although some department heads stated
they had found national meetings sometimes more beneficial
than local ones; that in any event one or the other would
be deleted when the request came up; that the departments
had made requests on the basis of last year's figures,
however the report of expenditures for 3/4 of the year
indicated some estimates were high and therefore`the:f4gures
had been changed. He stated that the International City
Manager's Meeting would be held in New Orleans, La.
In answer to Councilwoman Gregory concerning page 6,
Account 51, Mr. Nordby explained that mileage expense
was based on what had been spent this past year.
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On page 14, City Clerk and 22, Finance, Councilman
McCaron_questioned the percentage of retirement in
relation to total wages.
Finance Director Duncan explained that the City Clerk's
portion of salary was not eligible for SERS nor was the
City Council; that the City pays a uniform flat fee of
$.7133 on all employees; that the rates paid on different
kinds of employees have been changed this year; that every
four years there is an actuarial study June of 1966 was
the year); that the study by Coates, Herfurth, & England,
which Council would soon receive, indicated the over all
cost to the City has dropped down.
RE: SERS
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1967 04 25 CC MIN HÄ—@¸— 3 lÍ«Adjourned Regular Meeting of the Baldwin Park City Council April 25, 1967
Page 5
Page Il, Councilman McCaron suggested that the Chief
Administrative Officer's salary be increased from $17,400.
to $18,600. The Council concurred.
C.A.O. SALARY
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Councilman Morehead questioned Page 18, Voice Writer for COUNCIL
Council Chambers. RECORDER
Mr. Nordby explained that he was in the process of putting
together a report on a civic center; that in other cities
the recording equipment is custom built into the counter
and operated by the Clerk or the Clerk's Aide; that La Puente
and Bell Gardens city halls were good examples; that the
recorder and transcribers are used by the City Clerk and the
Planning Director; that the manufacturers of the present ten
year old Sound Scriber was phasing out the machine as parts
were becoming difficult to get, however all concerned had
discussed this item and concurred that the use should continue
as long as feasible; that it was budgeted in case it became
necessary to make a new installation.
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Mayor Morehead questioned Page 22 permanent wages the I.B.M.
difference between departmental request, $48,260 and C.A.O. SUPERVISOR
recommends, $58,052.
It was explained that the $9,792 difference was the salary
for the IBM Supervisor.
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Councilman McCaron questioned page 27, Account 01, Adminis-
trative Costs SERS.
Explanation: the amount paid-SEERS for administration at
$5-00 per enip l oyee firer year
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Finance Director Duncan stated that the IBM will begin to PAYROLL ON
handle payroll on January 1, 1968, which will result in a IBM
savings of approximately $600. which can be used for
incidental IBM supplies as this was not allowed for in
Account No. 33.
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Page 25, No. 26, deleted as unable to recruit a Planning DELETE PLAN
Aide. AIDE
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Page 49 and 50, Account 51, Membership and Meetings.
Councilwoman Gregory asked if this included the twelve
board members and the staff as there was a difference
between the amount requested and the amount recommended; she
stated that the Planning Director had recently attended
a meeting on his own time and at his own expense.
EXPLANATION: Figure based on actual cost this past year
and contingent upon interest of Commission and Board and
mileage cost.
Mr. Nordby commented that the department head in adminis-
tering the budget would have savings in other accounts which
could be transferred if the amount was not sufficient.
MEETINGS
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1967 04 25 CC MIN HÄ—@¸— 3 lÍ«3356
Adjourned Regular Meeting of the Baldwin Park City Council April 25, 1967
page 6
Page 44, Account 14 OASDI deleted as Planning Aide position
deleted.
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Page 56,-Account 76 1) Power Saw Item deleted as
present one may be restored.
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POWER SAN
Page 55, Account 12 Clerk Typist in this Instance is the PBX
PBX operator.
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Page 62 Auditorium. Discussion concerning cultural AUDITORIUM
benefits versus producing revenue and need for first-
class" improvements.
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Page 71 r Police Department. Chief Adams stated the budget POLICE
had been prepared realisticlly, according to what the City DEPARTMENT
can afford and that the staff was doing a fine job.
Mr. Nordby commented that in many cases departments were
short staffed, but that all departments are using the staff
most effectively.
Page 77, Account 74, Vehicles. Plan is to rotate half the
vehicles every other year two detective and two patrol
vehicles this year).
Page 79, Account 76. Deleted radios, screens, shot guns
and guard light can be transferred from old vehicles to
new vehicles.
Page; 78, Account 75. Book case deleted can be built in
by maintenance man.
Page 80, Account 01 Special Services. These special
services are not included in the County tax rate but are
covered by the general services agreement.
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SPECIAL SERVICES
Page 84 Building & Safety. Mr. Nordby explained that BLDG. & SAFETY;
the intent was to make major changes in organization IBM;
and shifting of offices, having IBM and duplicating in ORGANIZATION
the present building department and moving building to & LOCATION
the space now used by the enforcement officer and the
IBM programmer-where there will be a common counter for
questions from citizens.
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Page 149 Recreation Mr. Nordby explained that on
Wednesday, April 25, 1967 at 9 a.m. a hearing would be
held by LAFCO concerning the dissolution of the Park
District; that the election would be about July 18, 1967;
that a budget has been worked up which requires $150,000,
to operate; that whether city or county operates the
parks the cost on this budget would remain the same;
that the service will remain the same; that there may be
some revision in the present budget possibly up-ward;
that originally the recreation budget called for
22 & 1/30 per $100. assessed valuation; that this year
it is $.3813 per $100. assessed valuation; that this
RECREATION
Continued)
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1967 04 25 CC MIN HÄ—@¸— 3 lÍ«3357
I
Adjourned Regular Meeting of the Baldwin Park City Council April 25, 1967
Page 7
includes the-last increment of the funds accrued to erect
the building; that providing the election is successful,
services, park sites and development of present sites, etc.
should be considered; that it was possible to drop the tax
some and still accrue.
Councilwoman Gregory stated the city must maintain present
services; that-clubs and service organizations should not
be asked to assist with equipment as we are already paying
for equipment with taxes, which would be double taxation;
that the new building will need equipment inside.
Mr. Nordby stated that study on a planned program was
necessary and conclusions as to what type of activity.
Mayor Morehead asked, in the event the election was
successful, what would the city gain from the county
concerning vested interest for land land which adjoined
Barnes Park).
Mr. Nordby commented that as this is property paid for by
the people of Baldwin Park he felt the City would get all
the facilities, deeds to grounds and the structures; that
in the event the City does not get the $168,000. paid by
the State of California to the county the City would be
reimbursed in aid; that school and city participation in
a recreation program will continue with a broader program.
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Mr. Nordby stated the street lighting program would remain STREET LIGHTS
about the same and that there were additional poles to be
installed.
He distributed tentative computations on salary adjustments SALARY ADJUST-
which were not included in the budget; stating that MENTS
originally there was a $6,340. contingency and there would
be another $4,940. contingency; that there were no blanket
raises; that there had not been raises in some instances
last year and this was an attempt to bring some salaries
into line.
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i
Mr. Nordby stated that by the next budget session there BUILDING RECAP
would be a recap of the building division and all changes AND BUDGET
would be included in the preliminary budget. CHANGES
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Councilman McCaron suggested that all changes be made by COUNCILMAN MCCARON
the next regular meeting as May 17 would be the last REQUESTED BUDGET,
meeting he would attend for a while and he would like to BY MAY 17, 1967
adopt the budget at that time.
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Mr. Nordby stated he had received copies of the Chamber CHAMBER OF
of Commerce budget for this year and also an agreement COMMERCE
with some changes; that they were requesting the same
amount as in the current year.
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1967 04 25 CC MIN HÄ—@¸— 3 lÍ«3383
Adjourned Regular Meeting of the Baldwin Park City Council April 25,
Page 8 1967
AT 9:45 P.M. COUNCILMAN CRITES MOVED THAT THE MEETING ADJOURNED AT
ADJOURN. COUNCILWOMAN GREGORY SECONDED THE MOTION.
There were no objections, the.motion carried and.was
so ordered. 9:45 P.M.
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CRARLES E. MOREHEAD, MAYOR / THELMA L'. BALKUS, CITY CLERK
APPROVED: May 17 1967.
Date of Distribution to City Council May 12 1967
Date of Distribution to Departments May 15 1967
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