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HomeMy WebLinkAbout1970 06 23 CC MIN1970 06 23 CC MIN(ÌìÝpeCC04486 UNOFFICIAL UNTIL APPROVED REGULAR ADJOURNED MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBER) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:30 p.m. Councilman Gregory led the salute to the flag. Present: COUNCILMAN BLEWETT, GREGORY, Roll Call: HAMILTON. KING AND MAYOR MC CARON JUNE 23, 1970 7:30 P.M. FLAG SALUTE ROLL CALL Also Present: Absent: CITY MANAGER NORDBY, CITY ENGINEER FRENCH, PLANNING DIRECTOR CHIVETTA. FINANCE DIRECTOR DUNCAN, CHIEF OF POLICE ADAMS AND CITY CLERK BALKUS CITY ATTORNEY FLANDRICK AND CITY TREASURER CODLING 00- COUNCILMAN GREGORY MOVED THAT CITY TREASURER CODLING AND CITY ATTORNEY FLANDRICK BE EXCUSED. COUNCILMAN KING SECONDED. There were no objections. The motion carried and was so ordered. 00- RESOLUTION NO. 70-167 ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK COUNCILMAN BLEWETT MOVED THAT RESOLUTION NO. 70-167 BE ADOPTED AND THAT FURTHER READING BE WAIVED. COUNCILMAN HAMILTON SECONDED. Roll Call. There were no objections. The motion carried and was so ordered. 00- City Manager Nordby explained that Council had a 3 page recap of the Budget. The first page gives comparative figures for revenue appropriations for 1969-70 and 1970-71. In 1969-70 the city used $145,509.00 in unappropriated surplus, as budgeted, however, when the books are closed the figure will be less. The fiscal year is not yet ended, but this is the budgeted amount the difference between revenue and appropriations. The intent in 1970-71 was to make a self-supporting, balanced budget, therefore the tax was increased to $.35 to balance the budget. The revenue for 1970-71 is greater and appropriations reflect a $129,617.50 increase. The difference used last year and the appropriated surplus is $148,509.00 which equals the $278,000.00. As submitted the budget does not involve any unappropriated surplus. He stated the second page is a revenue recap account by account with three columns. The first column indicates the 1969-70 revenue in the budget. The second shows what was actually received through June 22, 1970. The third column indicates the budget revenue for 1970-71. This gives a comparison between the two years. The 3rd page was the appropriation recap and what had been expended for 1 year and 11 months. The 3rd column on the page reflected various items discussed by the City Council. Trying to interpret the Councils decisions the figures had been placed in the budget including the 2-1/2% salary increase across the board and additions and deletions in each department in column 3 and the adjusted figure in column 4. Continued) CITY TREASURER & CITY ATTORNEY EXCUSED RES. NO. 70-167 CLAIMS & DEMANDS RES. NO. 70-167 ADOPTED BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1970 06 23 CC MIN(ÌìÝpetCG^'"87 Regular Adjourned Meeting of the Baldwin Park City Council June 23, 1970 Page 2 In answer to Mayor McCaron's question. Finance Director Duncan stated that page G" of the proposed budget did not reflect the 2-1/2% salary increase, that this had been spread back to the departments; that it would be 2-1/2 plus the Chamber of Commerce allocation. The transfer of the auditorium from the General Fund to the Recreation and Park Department would take care of the $3,000.00. The June 17th recap will not require a tax increase and the overall total on page K" includes a11 the funds. In answer to Councilman Hamilton, Mrs. Duncan stated that in effect, the budget had been increased $3.125.00, however. this was absorbed by transferring this amount from the General Fund to the Recreation fund. This amount, as related to the Park. would come from the Park's unappropriated surplus. The use of this money and the anticipated revenue made a balanced budget. She stated that the total budget will total $3,471,248.00 and the total anticipated income will total $3,384,779.00. The city has a budgeted revenue from gas tax projects and the proposed tax increase of $1.897.835.00. This total of $1.897.835.00 constituted a balanced budget as far as the General Fund is concerned. This is money that is due the city for this year. 00- Regarding the amount of $331.00 for the Deputy City Clerk, City Manager Nordby stated that the description of the duties and the job title of the Deputy City Clerk should be changed to conform with the salary classification. After discussion the council by informal vote agreed to change the description of the duties and the job title. The vote was as follows: AYES: Council men Blewett, Gregory and King NOES: Council men Hamilton and Mayor McCaron 00- City Manager Nordby stated that the next item of $1,000.00 was for paneling the City Manager's office and possibly carpeting the office, the conference room and the hallway and the stairs outside the Council Chambers. Councilman Gregory suggested dropped ceilings in the City Manager's office and the conference room. Discussion followed- There were no objections to this item. 00- There were no objections to removing the auditorium appropriation from the General Fund to the Recreation and Parks, totaling $3.125.00. 00- City Manager Nordby explained that the next item of $16,015.00 included $16.000.00 for the Chamber of Commerce allocation and $15.00 for Independent Cities of Los Angeles County as there had been an increase from $30.00 to $45.00. Discussion followed wherein Councilman King questioned how the contract would be written and the cancellation clause. It was clarified that the installments were paid quarterly. with a 30 day cancellation clause. Continued) BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1970 06 23 CC MIN(ÌìÝpe6604^88 Regular Adjourned Meeting of the Baldwin Park City Council June 23, 1970 Page 3 Councilman Hamilton stated that having a monthly review of activities is beneficial. City Manager Nordby stated that the letter submitted by the Chamber of Commerce described the functions and duties and if the outline of the letter were followed they would cover their responsibilities. Councilman Blewett concurred that with a contract written along th6 lines of the letter he was in favor of the appropriation; that he thought the Chamber was on the right road, however, he would not be adverse to having the Chamber appropriation on a month to month basis. Councilman King agreed as did Councilman Gregory, who stated she felt it would be advisable to have a tighter control or closer working relationship so that if a problem arises the Council would be apprised as the Council is sincerely interested. Mayor McCaron stated that he thought that there had been a lack of Council participation in Chamber functions. Councilman Blewett stated he would concur that there had not been sufficient participation by the Council; that the city had started an Industrial Development Committee of which the Chamber Manager and the City Staff were a part and bringing in members of the business connunity has to be one of the primary goals of the Chamber. He stated there was need for a monthly review of Chamber activities. Councilman Hamilton stated he did not object to a 30 day cancellation clause, but he questioned monthly instead of quarterly allocations as the Chamber runs short of money at the time of the Parade and Banquet. Mayor McCaron stated that if there was no objection as to the amount or the quarterly payments the Council would consider the next budget item. There were no objections- 00- Discussion followed regarding the deletion of 1) position j of Lieutenant from the Police Department budget $15,374.00. City Manager Nordby stated that with this item out the * budget was balanced; that he had discussed this item with the Chief and 2 or 3 of the Council members; that possibly it was not fully understood what the Chief's objectives were regarding administration and the men in the field and that Council might consider increasing the budget by approximately $15,000.00. Councilman Blewett and King stated that replacing one Lieutenant with a patrolman would cut about $5,500.00 or $6.000.00 from the $15,374.00 and place a man in the field. Chief of Police Adams stated that it would be preferable to have a Lieutenant rather than a patrolman; that he felt that the Lieutenant position was important in that he could answer citizen inquiries; that citizens want to talk to someone in authority and not a dispatcher or a patrolman. He stated that it was not advisable to put a patrolman in the field and remove a supervisor; that the supervisors are working people with regular duties and they do not just sit behind a desk and tell people what to do; that he felt it was a mistake to delete the Lieutenant position and it would be preferable to remove his position rather than remove the Lieutenant position; that without the Lieutenant Council would be faced with many questions from citizens about poor service as a supervisor would not be available to answer Continued) BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1970 06 23 CC MIN(ÌìÝpeC-004489 Regular Adjourned Meeting of the Baldwin Park City Council June 23, 1970 Page 4 their questions. The previous man in this position had been removed as he was incompetent, however, the position was essential to the operation of the department. He stated that at this moment there was a Lieutenant on duty but no Sergeant so one of the duties the Lieutenant assumes is man in charge, and that if a problem occurred in the field the Lieutenant would go out; that since the man was dismissed a few months ago, the 2 p.m. watches on Thursday and Fridi^y, the 2 day watches on Saturday and Sunday and the morning watch on Monday are not covered by a Lieutenant. Councilman Blewett stated that he was sure that the Chief had Sergeants whom he felt were equally as competent as a Lieutenant and he questioned that there were 16 supervisors for 36 patrolmen and that the budget reflected a need for patrolmen. Councilman Hamilton commented that administration appeared top heavy, however, he felt the city has a good Police Department and he would be in favor of the Chief's request. Chief Adams stated that supervisors are working people and that at the present time a Lieutenant was of more value to the department than a patrolmen; that the duties of Sergeants are not always interchangeable, for instance detectives. He stated the service of Serqeant Flavin in handlinq of equip- ment was worth dollars in automobile savings to the city, however, when vacations come he fills in where needed. Councilman King stated he had discussed this issue with the Chief and that he was basing his opinion on a report of the personnel deployment of the Police Departments of various other cities. In answer to Councilman Gregory, Chief Adams stated that a Sergeant could be promoted to Lieutenant. He stated that West Covina has a Deputy Chief and 2 Captains who do nothing but sit behind a desk. That a man in Baldwin Park assumes 3 duties, while some cities would have 3 different people; that Baldwin Park's number of Lieutenants and Sergeants may look top heavy but a little rank was about the only incentive given as Baldwin Park is at the bottom of the pay scale. Councilman King suggested that if pc^y was the issue that the $15.000.00 be spread throughout the Police Department. Councilman Hamilton stated he had discussed this issue with the Chief; that a working Sergeant is also out patroling and this was productive and therefore he did not object; that our Police Department is different; that he was concerned that out budget had about doubled in the past 5 years, however, the problems were different today and the costs would have to be lived with. Councilman Blewett stated he would go along with the recommendation for a Lieutenant, however, for the next 2-3 months he would like a job description sheet for the administrative personnel. Councilman King agreed. City Manager Nordby suggested that the Lieutenant position be reinstated in the budget. Mayor McCaron stated that the best way to judge a Police Department was by the results; that he had heard no complaints on the results, and this was the first time he had heard that there was an objection to this deletion. As there were no objections. Mayor McCaron stated this amount would be reinstated in the budget. 00- BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1970 06 23 CC MIN(ÌìÝpeCG04490 Regular Adjourned Meeting of the Baldwin Park City Council June 23, 1970 Page 5 Ma^yor McCaron stated that the next item for discussion was the addition of 1) position for Maintenance Man for the Trees and Parkways Department in the amount of $8,272.00. City Manager Nordby stated that the department was about 2 years behind and that there are numerous complaints. City Engineer French stated that the landscaping maintenance of Ramona/Badillo would be handled by the City next year and that there was equipment available for the extra man. As there were no objections. Mayor McCaron stated this item would be added to the budget. 00- City Manager Nordby stated that the next item adds an amount to the Street Maintenance Department to cover increase in cost of materials to continue the short form improvement program totaling $3.000.00. As there were no objections. Mayor McCaron stated this item would be added. 00- Council men Blewett and Gregory questioned whether the 2-1/2% salary increase $27,629.00) excluded the department heads. Discussion by Mayor McCaron, Councilmen Btewett and Gregory. Councilman Blewett requested that Mr. Nordby justify the 2-1/2% increase for department heads. City Manager Nordby stated the 2-1/2% was to reflect an attempt to pick up the 6.1% cost of living increase which the Employee Association Survey showed as 6.1%. A salary comparison was made with other cities. Baldwin Park is still tow and is generally 2 or 3 years behind other cities in salaries. Department head salaries varied in the comparison from 5.4%, Chief of Police, to 14.7%, Finance Director. Mr. Nordby stated he had recommended a ceiling of 12-1/2%. A man in tree trimming or maintenance will work 8 hours and go home, whereas he or a department head could have 8 or 10 meetings a month to attend and many of these expenses are not reirnbursable^ It is simply out of pocket money. Certain expenses of supervisors are hidden expenses incurred keeping up a higher level in appearance and relationship with other cities and agencies which the 8 hour a day worker does not have. Councilman Blewett stated that in other words the City Managers salary of $22.050.00 would be increased $1,102.00 plus 2-1/2% $578.00) and that this was a substantial increase. Mr. Nordby explained that the council had received the administrative salaries of 10 other cities and that Baldwin Park's was the lowest; that the employee who receives a 12-1/2% raise would not receive the 2-1/2% raise but those who received the 10% raise would. In answer to Councilman Hamilton he stated the Public Works increase would be 10% for everyone. 00- Mr. Bernard Martin, Park and Recreation Commissioner, stated the budget showed nothing for youth projects or a Youth Center. Mayor McCaron stated that money had been budgeted which had not been used. Continued) BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1970 06 23 CC MIN(ÌìÝpeCOCIM91 Regular Adjourned Meeting of the Baldwin Park City Council June 23, 1970 Page 6 Mr. Martin stated that as things were it would take years to get a Youth Center; that there was $4,000.00 deposited in the bank for this purpose; that possibly through HUD a site could be acquired; that people were asking when these projects were going to be done. Mayor McCaron stated this was the first time he had heard that the Park and Recreation Commission was interested in going into that area. Councilman King stated he did not believe the Commission had had a chance to express themselves concerning the budget. Councilman Gregory stated that this had been set forth in the Park and Recreation Commission minutes but it was not known whether this had been presented in the Park budget and then removed; that possibly the council should have budget sessions from the beginning of the budget preparation with Mr. Nordby and Mrs. Duncan and then they would know what departments had presented. Mr. Nordby stated he had accepted the recommendations of the Director of Parks and Recreation right across the board and there had been no changes made in the request. In answer to Councilman Gregory, Mr. Martin stated the Commission had requested that Mr. Lucas include this in the budget; that last years budget under Capital Outlay, the first installment of $5.000.00 was listed and he was hoping this could be increased this year so there could be a Youth Center. Mr. Martin stated the City should be thankful for Scouts and Little League and that they were going to lose some of the League diamonds. He stated the department was charged $5,000.00 for engineering and $4,000.00 for financing. Mr. Nordby stated that because of the separate tax rate the expenses had to be charged against the department', that actually the charges were low. Finance Director Duncan explained that if money is not expended or appropriated it is returned to the unappropriated surplus; that when land is purchased or building started, Roadside or Satellite Parks» the money is encumbered by Purchase Orders and equipment is ordered- Councilman Blewett asked if the Park Department had set up recreational priorities. He stated that the need for recreation is in the 13 to 16 age bracket and that Satellites were for the younger group. Mr. Martin stated that the park was overcrowded, the buildings overloaded and a Youth Center Building is the prime concern for the Community and the people could then see something tangible. Councilman King stated that he would like to have joint meetings with the Park Commission and the Planning Commission so there would be more mutual understanding. Councilman Blewett agreed. Mr. French explained that agreements had been signed for Satellite Parks, purchase orders and plans were out, and the Dalewood site was in. On July 7th the Pleasant View project wilt be staked and concrete work started. Elwin wilt commence on July 13th. The Roadside Park project is being revised because of the irrigation system. Bids on the irrigation system will be opened on the 29th. Continued) BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1970 06 23 CC MIN(ÌìÝpeW^4^2 Regular Adjourned Meeting of the Baldwin Park City Council June 23, 1970 Page 7 Each year if priorities are established under capital improvements, the general plan is followed. At this time there is no location for the Youth Center so a study is needed to establish the location and the needs. i Discussion followed that a certain amount should be set aside each year in a fund for the Youth Center so that the unexpended amount does not go into the unappropriated surplus. i 00- Councilman Blewett asked what the General Fund surplus would be as of June 30th. Mrs. Duncan stated the books will be closed about July 31st after all the purchase orders and bills are in. Page C of the green budget sheets is a statement of the estimated fund balances as of June 30, 1969, 1970 and 1971. Traffic and Safety will be transferred over for use. The estimated fund balance as of June 30, 1970. General Fund, is $333,393.34. 00- Councilman King asked if there was any information on the I.B.M. Chief Adams stated that prior to I.B.M. all state and government reports on juvenile and adult crime were done by hand and took a girl 2 or 3 weeks. It would require a girl around the clock in the records bureau to prepare the reports so there was a savings of one girl and the I.B.M. computer can establish areas where policing is needed. It tells how many arrests, traffic citations, complaints and crimes occur, where, when, what, busy times, etc. It will also tell where and how many times a partolman was in the field, the type of call and the complainant. Councilman Hamilton stated he had asked for a report on over night parking on a street that had off-street parking and within a couple of hours he had a report that 117 tickets were written for the first three months of the year in front of the apartment house. After he read the report to the people who were complaining that the police had done nothing they were satisfied that the Police Department was doing a good job. 00- Councilman King asked if there was any out of state" travel in the budget. /-' Mr. Nordby stated, no, that the I.C.M.A. convention was in San Diego. 00- There was no further discussion on the budget- City Clerk Balkus read by title: RESOLUTION NO. 70-168 ADOPTING THE BUDGET FOR RES. NO. 70-168 THE CITY OF BALDWIN PARK FOR THE FISCAL YEAR ADOPTING BUDGET FOR COWENCING JULY 1. 1970, AND ENDING JUNE 30. 1971. FISCAL YEAR 7/1/70 6/30/71 COUNCILMAN HAMILTON MOVED THAT RESOLUTION NO. 70-168 BE RES. NO- 70-168 ADOPTED AND THAT FURTHER READING BE WAIVED. MAYOR MC CARON ADOPTED SECONDED. Roll Call. There were no objections. The motion carried and was so ordered. 00- BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1970 06 23 CC MIN(ÌìÝpe0004493 Regular Adjourned Meeting of the Baldwin Park City Council June 23, 1970 Page 8 AT 10:02 P.M. COUNCILMAN HAMILTON MOVED THAT THE MEETING ADJOURN 10:02 P.M. ADJOURN- COUNCILMAN KING SECONDED. There were no objections. The motion carried and was so ordered. 00- THELMA L. BALKUS. CITY CLERK APPROVED: y 1972 Date of Distribution to City Council: June 2_____. 1972 Date of Distribution to Departments: June 2_____, 1972 BIB] 37659-U01 1970-U02 06-U02 23-U02 CC-U02 MIN-U02 LI1-U03 FO9994-U03 FO9996-U03 DO10041-U03 C4-U03 MINUTES1-U03 2/6/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06