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HomeMy WebLinkAbout1973 06 25 CC MIN1973 06 25 CC MIN(ÌìÕpeimi June 25. 1973 Res. No. 73-116 Amending Res. No. 73-11 by Establishing Date for Appointments of Planning Commission Adopted Res. No. 73-117 Claims & Demands 7858-7914 Payroll Period 6/1/73-6/15/73 Adopted Report on Municipal Contract Cities Association Re Revenue Sharing Budget Presentation Adjourn 9:30 P.M. To Executive Session Reconvene 10:30 P.M. Adjourn 10:33 P.M. to Budget Session July 2nd, 7:00 P.M. BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpecro^oj ADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:00 p.m. Councilman Hamilton led the salute to the flag. Roll Call: Present: COUNCILMEN BLEWETT, HAMILTON, MC CARON arrive at 7:25 p.m.), AND MAYOR KING JUNE 25, 1973 7:00 P.M. FLAG SALUTE ROLL CALL Absent: Also Present: Also Absent: COUNCILMAN GREGORY CITY MANAGER MOCALIS, DIRECTOR OF PUBLIC WORKS PERRY arrived at 7:12 p.m.), PLANNING DIRECTOR GORDON arrived at 7:12 p.m.), FINANCE DIRECTOR DUNCAN, CHIEF OF POLICE ADAMS, CITY TREASURER CALE AND CITY CLERK BALKUS CITY ATTORNEY FLANDRICK 00- City Clerk Batkus read the title of: RESOLUTION NO. 73-116 AMENDING RESOLUTION NO. 73-111 APPOINTING MEMBERS TO THE PLANNING COMMISSION OF THE CITY OF BALDWIN PARK BY ESTABLISHING AN EFFECTIVE DATE THEREOF COUNCILMAN HAMILTON MOVED THAT RESOLUTION NO. 73-116 BE ADOPTED AND THAT FURTHER READING BE WAIVED. COUNCILMAN BLEWETT SECONDED. There were no objections. The motion carried and was so ordered. 00- City Clerk Balkus read the title of: RESOLUTION NO. 73-117 ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK COUNCILMAN HAMILTON MOVED THAT RESOLUTION NO. 73-117 BE ADOPTED AND THAT FURTHER READING BE WAIVED. COUNCILMAN BLEWETT SECONDED. Roll Call. There were no objections. The motion carried and was so ordered. 00- Mayor King turned the meeting over to City Manager Mocatis. CU" I'id.iager Mocatis put before the Council copies of material with background information from the Municipal Contract Cities Association. There was a California delegation which met with members of Congress in Wash- i'.Qton, 3.C., on June 19th. He was successful in getting hold of Congressman Chet Hollinfietd and indicated that the City of Baldwin Park did support the efforts of the Contrac'c Cities Association in trying to amend the revenue s^rin^j o111. They are trying to change the wording from local taxes levied by the local jurisdiction" to local taxes paid by local residents". We wi11 be getting reports back on whai: the efforts are of that Congressional Committee RES. NO. 73-116 AMEND RES. 73-111 BY ESTABLISHING EFFECTIVE DATE FOR APPOINTMENTS OF PLANNING COMMISSION RES. NO. 73-116 ADOPTED RES. NO. 73-117 CLAIMS & DEMANDS 7858 7914 PAYROLL PERIOD 6/1/73 6/15/73 RES. NO. 73-117 ADOPTED MUNICIPAL CONTRACT CITIES ASSOCIATION RE REVENUE SHARING 00- BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeCC05PCG Adjourned Regular Meeting of the Baldwin Park City Council City Manager Mocalis gave the Council a general review of the approach used this year in the budget. He strove to present a balanced budget with no increase in property taxes. There is an increase of one employee. This would be a person who would serve the Finance Department, the Pot ice Department, and the Planning Department. We are losing several PEP positions, and these three departments do have some peculiar, critical needs. He stated that this year, we made an attempt to provide the Council with a Program Budgeting Approach, at least in a partial sense. He asked his Department Heads to attempt this, and they finally agreed that they would have three departments try this on for size—the Police Depart- ment, The Planning Department, and the Public Works Department. This is a corollary to the regular line-item budget. We were concerned that the Council wouldn't be in favor of a drastic change, so we have the standard line- item budget for the Council, and then we can take those three departments and see how their appropriations trans- late themselves into programs. Out ultimate aim, if the Council likes this approach, would be to next year aim to have all the departments submit a Program Budgeting Approach in addition to the line-item budget. If the Council still is favorably inclined, hopefully the third year we'll go to a full-scale modified. The goal we attempted to achieve here is that the Council will actually have a better handle on where monies are going. When citizens ask how much a certain activity costs, we'll be able to show pretty clearly the people who are involved, the sources which are involved, and what it actually costs to carry on these various programs. Mr. Mocalis stated that pages A and B) indicate the number of people who are assigned to the various depart- ments. We had 154 permanent employees last year. The departments requested a total of 159 employees. The recommendation from the City Manager is to increase it by one to 155, an increase of one full-time employee. On the part-time employees, last year there were 35; this year the Department Heads have asked for a total of 40. There is a recommendation of 37--that includes a part- time Clerk Typist, actually it's using vacation money while the Secretary is on vacation. The Planning Department would have a Student Aide. We have a contract with the colleges, and they reimburse the City two-thirds of the wages, so that's a very nominal amount of money. The PEP Program will phase-down this coming year. That means that we will have a little better than a 10 percent reduction in the total number of employees in the City, so we're actually going to be doing more work with quite a few less people after 1973-74 On page C, the list of estimated revenues, which we anticipate getting begins. The comparison shows what was budge-ced last year, the estimated amount we'll receive this year and the estimate for the coming year. The total for the General Fund on page D shows that last year the budget was for $1.965,567.00. We estimated that we would receive a little more than that—about $35,000.00 or $40,000.00 more than that. The estimate for this year is $2,053,526.00. The Traffic Safety Fund is up somewhat. We fell a little b'.t behind what our estimate was for this current budget year, but we do anticipate a little extra money this year. We anticipate $180,000.00 to $200,000.00 from Fines and Forfeitures. On the Gasoline Tax Fund we're anticipating getting $800,000.00 this year, compared to a little over $500,000.00 last year. Continued) June 25, Page 2 1973 CITY MANAGER MOCALIS REVIEWED BUDGET APPROACH PROGRAM BUDGI1ING APPROACH PERMANENT EMPLOYEES ESTIMATED REVENUES TRAFFIC SAFETY FUND FINES & FORFEITURES GAS TAX BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeC0^907 Adjourned Regular Meeting of the Baldwin Park City Council Sewer Connections and Curb and Gutter have stayed the same. On the Curb and Gutter, there will be quite a jump. We've already started this year, and it win continue for two more years, hopefully finishing all of the Curb and Gutter in the City in less than the total three-year period. Regarding Federal Revenue Sharing, we will receive an estimated $344,713.00 for fiscal 1972-73. For this coming year it wilt be $261,483.00. The difference in the two is that we got credit for half of the year 1971-72--January to June of 1972, so a year-and-a-half is reflected in this year's estimated receipts. Page E For the Recreation and Parks Fund, we estimated $233.542.00 revenue. We actually wilt get about $246,509.00, which is an increase of about $13,000.00. We estimate $242,287.00 for this coming year. On the Lighting District, we estimated that we would receive about $156,303.00. We're actually going to fall a little bit short on that—$153.178.00. We anticipate $160,000.00 this year. The totals for last year compared to this year—we estimate we'11 get $3.460.493.00 for fiscal 1972-73. We estimate for this coming year it will be $3,765,521.00. Pages F and G are a breakdown of appropriations by depart- ments. The estimated expenditure. Departmental requests for 1973-74 and what is proposed that they should be given. General Government, includes Council, Manager, Clerk, Finance, Treasurery Attorney, Planning, Data Processing and Fixed Charges. The budgeted figure from last year was $396,586.00. The total departmental request was $620,576.00. and the recommended expenditure is $462,598.00. So we have about a $160,000.00 cut in those departments. Public Safety, which is both Police and Civil Defense, was budgeted $1,158,772.00 last year. This year we have a request of $1,295,604.00. We have cut it approximately $100,000.00, down to $1,197,458.00. All the various sections of Public Works had $760.178.00 budgeted. They requested $1,024,092.00 this year. The amount recommended was $804,821.00. Public Health was budgeted $8,000.00. We actually estimate that $7,000.00 wilt be spent this last year, so we're budgeting $7,000.00 for the coming year. We estimate that we will have expended $2,438,509.00 this year for a11 those departments except Recreation and Parks and Street Lighting. The proposal this year is to expend $2,471.877.00, so we're showing an increase of about $33.000.00. Recreation and Parks is down from last year. They budgeted $221,308.00. They're spending only $216,874.00. They have requested $213,805.00, and it is recommended that we do fund them for their total request. Last year. Street Lighting spent $154,733.00. This year we propose to spend $160,000.00. For Gasoline Tax Funds, it is proposed that we will expend $515,962.00 this year. Continued) June 25, 1973 Page 3 SEWER CONNECTIONS & CURB AND GUTTER FEDERAL REVENUE SHARING RECREATION & PARKS LIGHTING DISTRICT TOTAL FUNDS EXPENDITURE APPROPRIATIONS BY DEPARTMENT GENERAL GOVERNMENT PUBLIC SAFETY PUBLIC WORKS PUBLIC HEALTH COMPARISON Of TOTALS RECREATION & PARKS STREET LIGHTING GASOLINE TA^ FUNDS BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeC-C059C8 Adjourned Regular Meeting of the Baldwin Park City Council Revenue Sharing has a proposed budget of $261,483.00. This expenditure will be put aside in a restricted, jnappropriated surplus. The total of all our expenditures is estimated at $2,810,116.00. We estimate that we wilt expend $3.623,127.00 this coming year. If we reduce that amount by the Gasoline Tax Funds and the Revenue Sharing monies, we drop back down to just a tittle under $3.000,000.00. Pages H, I and J These appropriation figures are a breakdown by account numbers of the previous pages. Of the $3,623,127.00 only $60.363.00 is for capital outlay. Page 1 Councilman Hamilton asked what the proposed $15,588.00 for Council included besides Council salaries. City Manager Mocalis answered that, of the total, $12,863.00 is for personnel services, which is mostly salaries; $2,725.00 is for maintenance and operations. Councilman Hamilton commented that the proposed amount for travel expenses is double what it was last year. Last year it was $250.00. City Manager Mocalis stated that we will be spending about $400.00 for last year's travel expenses, so we projected an extra $100.00 for next year. We don't know precisely how much the Council will want to spend on travel, but there has been activity going to Sacramento on bills and things of that nature. The memberships and meetings are the fees which are paid by the Council to belong to various organizations and the funds which are being expended to the League of California Cities and meetings of that nature on behalf of the City. Page 7 The City Manager was budgeted $64,852.00 last year and the estimated expenditure is $64,866.00. The departmental request was $196,247.00 and the recommendation is $82,135.00 Page 8 There was a contractual request of $85,000.00 for studies which Mr. Sexton would like to have us do for the develop- ment of commercial and industrial development for the City. We don't have the funds for it this year, so the recommend- ation is that we not budget $85,000.00. It would be for a very comprehensive, economical analysis of the City. It's something which will probably be a logical followup to what DRA is doing now. In permanent wages, last year we had approved almost $52,000.00. We had departmental requests this year for $70,476.00. That's been reduced down to $62,615.00. The main jump in the salaries there was the addition of the Assistant City Manager. Also, we changed the salary for the Director of Commercial and Industrial Development. Councilman McCaron asked about the separate $12,000.00 listed under Assistant City Manager on page 11. Continued) June 25, 1973 Pacje 4 REVENUE SHARING COMPARISON OF TOTALS APPROPRIATIONS BY FUND COUNCIL BUDGET COUNCIL'S TRAVEL EXPENSES CITY MANAGER'S DEPARTMENT CONTRACTUAL REQUEST PERMANENT WA-jES ASSISTANT CITY MANAGER BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe0'0059.0..3 Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 5 City Manager Mocalis stated that we formerly had a position entitled Administrative Assistant. When the assistant quit the County agreed to fund us the maximum for that position and change the title to Assistant City Manager. So, for this coming year we'll be getting $12,000.00 in revenue from the County up to July 1, 1974. After that time, we'll have to absorb that. We have a one-time help for one year of $12,000.00. Page 8 There was a departmental request of $3,596.00 which basically was for an additional clerical position for the department. That's been reduced to $500.00 for temporary wages when the Secretary is on summer vacation. Mayor King and Councilman McCaron requested that the City Manager go over the increases and changes in the budget and give the reasons for them. City Manager Mocatis stated that on page 9, advertising and publications increased from $200.00 to $500.00. We have been criticized in the past that we're not doing a good enough job informing people, and so we feet that we ought to spend some more money in advertising work, the department request was $5,200.00.- CouncHman McCaron asked if this money were intended to go toward putting out a city letter. City Manager Mocalis answered that it was not for a city letter. The $196,247.00 which was requested—more than twice the amount recommended—was for a very aggressive program in commercial and industrial development. The $5,200.00 requested for advertising and publications was for such things as putting out advertising brochures to attract businesses. The next two items stay somewhat the same. We have a little bit more money for postage. If we advertise more, we*re going to need some more postage. Equipment rent and special department supplies are con- t'lngency items—things which may come up during the year. The request for special department supplies was $750.00. We're recommending $300.00. Travel has gone up considerably. We budgeted $600.00 for the year. Actually, we're going to spend about $1,000.00. The request and the recommendation are for $2,000.00. As the Council is aware, we have been doing a lot uf traveling, on both grant work and other things in which the City has been involved. It is anticipated that the work we'11 be doing with the sales tax suit will fnvotve some extra money. The Council should be aware of the fact that there is the anticipation of additional travel. If we do such things as take a leadership position in the sates tax suit and other things which concern js--the health problems concerning Baldwin Park— we're going o be in for heavier expenditure in travel. We now have the Director of Commercial and Industrial Development; we brought in Mr. Hate as Assistant City Manager, so we now have three people using that account, wnen previously we only had one. Councilman McCaron asked about vehicles regarding the jjL;d^at tem being discussed. TEMPORARY CLERICAL POSITION REQUEST TO G) OVER INCREASES, CHANGES & REASONS ADVERTISING & PUBLICATIONS CITY LETTER EQUIPMENT, STATIONERY &-POSTAGE SPECIAL DEPA^MENT SUPPLIES TRAVEL VEHICLES Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe0005910 Adjourned Regular Meeting of the Baldwin Pirk City Council City Manager Mocalis commented that he is the only person in the department who has a vehicle. Vehicle operating supplies have gone up, and there is some mileage money included in the recommendation figure. He did not project a car for the Assistant City Manager or the Director of Commercial and Industrial Development. Regarding meetings and memberships, it is anticipated that we will have spent about $3,000.00 this year. The request was for $8.000.00. which was reduced to $4,000.00. Again, we now have an active Director of Commercial and Industrial Development and an Assistant City Manager. There will probably be more meetings to attend, and it is hoped that our City will continue to exert its leadership capacity in the Valley. The increase is about $1,000.00 over what was projected for 1972-73. Councilman McCaron asked if that figure included expenses at the meetings as well as memberships in the organizations. City Manager Mocalis answered that the figure includes the cost of belonging to a11 the professional organizations and attending the League of California Cities City Manager's Departments. It includes the cost of dinners, dues, and whatever goes into representing the City. Councilman McCaron asked if the Travel category included strictly travel. City Manager Mocalis answered that it was strictly for travel-"air flights, taxis, automobile expenses and appropriate entertainment for people of other cities when it's connected with City business. In answer to Councilman Hamilton, Mr. Mocalis stated that the new budget is $1,000.00 over what was actually spent last year. Again, there are three people sharing that account now. Council decided that they wanted to go into an aggressive program of stimulating commercial and industrial development, and this entails more expenses. Regarding capital outlay. Mr. MocaTis stated that there is a reduction on what was expended last year and what was projected last year. Last year, $3,200.00 was approved. The projected cost was $3,398.00. This year the total department request was $9,100.00. He recommended $2,475.00, which is about $800.00 less than last year. Councilman McCaron asked for clarification of the Training category. Mr. Mocalis stated that there was no budgeted amount for training, but this year we had a request for $1,000.00. This is basically the cost of sending our people to institutes or college courses. The City does have an education program for which people are reimbursed, but we haven't budgeted anything out of the Manager's Department before. Councilman McCaron asked if some of that is provided in other departments. Mr. Mocalis answered that there is, but none for the Manager's Department. Councilman McCaron asked if there was anybody to train. Mr. Mocalis answered that $200.00 was recommended for the whole year for the entire department. This may be $200.00 we're going to save. There are no plans to send anyone to a particular class at this point in time, but he feels that it is appropriate to put $200.00 aside for it. Continued) June 25, 1973 Page 6 MEETINGS & MEMBERSHIPS MEETING EXPENSES TRAINING BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe0005^11 Adjourned Regular Meeting of the Baldwin Park City Council Ori capital outlay, Mr. Mocalis stated that no funds were recommended for motor vehicles, $1,225.00 for office furniture $200.00 last year), and $1,250.00 for miscel- laneous equipment. This amounted to a total capital expend- iture of $2,475.00, which is a reduction from last year of almost $1,000.00. Councilman McCaron asked if the furniture would be suitable for the new City Halt. Mr. Mocatis answered that the one piece of furniture we've bought since he's been here was a chair for Mr. Sexton, and it is suitable for the new City Hall. It is his opinion that if the City is able to build a new police facility and City Halt that it would be appropriate to consider new furniture for the new building. We are making do with furniture which is quite antiquated in some cases, but when we're buying new furniture, we're trying to buy furniture of a quality that it will be a one-time investment. The recommended amount of $1,250.00 is for some miscellaneous items; it certainty would not equip all the people. Councilman McCaron stated that he thought that amount would be sufficient to buy very good furniture. If it isn't, then we should be thinking about it. Mr. Mocalis stated that when we equipped the office we bought second-hand furniture. The only new items bought were the new chairs for Mr. Perry and Mr. Gordon. The employees in the shop have spray-painted the second-hand furniture which was purchased. There has been an extreme effort to economize on furniture. When we make expenditures for new things, we'll hopefully get good enough furniture that the people of Baldwin Park will be proud to see it in the new City Hall and not have to make double expenditures. Councilman McCaron referred to the straight chairs listed on page 12 at $175.00 each. Mr. Mocalis explained that it was cut down to $110.00 each. Some of our present furniture is not representative of what we would like Baldwin Park to be, so we would hopefully be downgrading that furniture to another use if and when a new building is erected. The miscellaneous expenditure category has gone from $5,150.00 to $9.530.00, and there's no one large single increase. Page 14, City Clerk Last year there was an approved budget of $49.373.00. It is projected that only $46,234.00 will be spent. $48,572.00 was requested, and the recommendation is for $48,063.00. There are no significant changes in this department. There is one reduction—the wages have gone down because a top- step person was lost and replaced by a lower step person, The only capital outlays are requests for a desk lamp, a legal file, a typewriter stand, some carpeting, and some law books a year-by-year expenditure which we have to make as new editions come out). The request and the recommended budget are almost identical with last year"-a very slight increase. Councilman McCaron noted the $150.00 increase in memberships on page 16. He asked if some new organizations were involved Mr. Moc&Hs answered that there is a meeting which the City Clerk would like to attend. $400.00 would include member- ships in organizations, attending conferences, and there's a training conference in California which she would like to attend this coming year. Continued) June 25 1973 Page 7 CAPITAL OUTLAY CITY CLERK BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕ peCCG^i^ Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 8 Councilman McCaron added that the category does not state that It is for travel. Mr. Mocalis stated that the travel budget is only $100.00 for the whole year. Last year $50.00 was spent. The $100.00 plus the $400.00 would be the total amount spent traveling back and forth to meetings, conferences, etc. Mr. Mocatis stated that he had asked the department heads to submit budgets which would reflect what they'd actually like to do in their departments. He asked them to be reasonable, but he also asked them to request things they thought were desirable for the City. He stated that he knew and they knew that there would have to be reductions in certain cases. The recommendations bring the flights of fancy back to ground level. He stated that he hoped people would not be critical of the fact that the depart- ments have requested a lot more than the City Manager's recommendation to the Council. He wanted the Council to be aware of what the departments would like to do if the funds were available. If the Chief thinks he needs more police officers, he ought to in some fashion make the Manager and the Council aware of that. The budgetary process is a good vehicle to bring that point out. On the other hand, a11 the requests from the departments have to be balanced against the available revenues. He stated that he had to use his best judgment in making cuts in the various departments. He also asked the de- partment heads to work on their individual budgets again and come within about 1-1/2 to 2% above last year. In some departments the amount is less than last year. The original amounts were what the departments would like to have seen done had the funds been available, and the recommended amount is after he got back together with the department heads and started working with the actual funds which we had available.. Page 21. Finance FINANCE Mr. Mocalis explained that the Finance budget is a little more detailed and a little more difficult to explain. The Finance Department did have responsibility for alt the data processing-people, equipment, supplies, and expenditures. It was taking an exorbitant amount of Mrs. Duncan's time, and it was unfair to her to expect her to handle that job with the people she had and with her own limited time. Therefore, this was made a separate division of the Manager's Department, and so the budget is the normal budget less the amount which would have been expended on the data processing division. Last year the budget was $127,431.90. This year the recom- mended budget is $76,295.00. There is a change there. The departmental request was $69,707.00, white the recommendation was $76,295.00. We still have to work out the details of how we're going to use the extra person. He suspects that we'll find that there wilt be times during the year when, especially during the first part of the year, the Finance Department will have heavy needs for a license inspector—a person who would go out and make sure the people who are doing business in town actually are licensed to do business in town. At other times, the Police Department wi11 need a parking enforcement officer. There win probably be a lot of time we'11 have to devote to the planning of our City. The extra person was added after the first budget was submitted when it became obvious that our manpower needs were going to be critical next year. Cojnc->1man McCaron commented that between Data Processing and the Finance Department when you tie the two together you get $160,571.00 this year compared to $127,431.90 last year. That's an increase of $33,139.10. We His' don't show any Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕ pe COS 913 Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 9 impounds into that department. There's supposed to be some income coming in from service to other cities for accumulating data processing. Mr. Mocalis answered that we wouldn't have any income from other cities until the end of the grant program. The grant program is three years in duration. At the end of the three-year period, if the other cities feet it's a valuable service, then they'll contract with our City to provide the service. In the meantime, the federal government through CCCJ is paying the cost involved. Councilman McCaron asked if the income from the grant is shown. Mr. Mocalis answered that this is set out on page C. The EVIS Grant, the Drinking Driver Grant. The Project Traffic Grant is $7.000.00. Last year we had $33,873.00 from the Drinking Driver Grant. Councilman McCaron asked the purpose of the grant. Mr. Mocalis answered that the purpose of the grant is to provide a central repository for twenty-two cities in the San Gabriel Valley, and the gearing-up cost of this pro- gram will be paid for by the California Council on Criminal Justice by way of a federal grant. The cost to the other cities will not be charged to them until the grant has shown after a three-year period that it's either a good operation or a bad operation. Then the cities will be asked if they think it's a good service. If they do, they'll have to share the cost of running the system. If we cannot get the concordance of the other cities, then, we're going to have to reduce that effort down to what our own internal operation is, and we would see a reduction in the cost to our City. Councilman McCaron asked if the grant would be sufficient to take care of the excessive cost. Mr. Mocalis answered that it wouldn't pay for aU of data processing, because data processing is doing all of our payroll, purchasing and records. When Council authorised the purchase of that equipment, it was with the under- standing that the $147,000.00 would come out of the unappropriated surplus and be reimbursed as it came back in from the grant projects. The Data Processing System is not essentially a grant program. We had Data Processing equipment before we got any grant work. At one time, we did all of our posting by hand. The City bought more complicated equipment in order not to have to put on more employees. At the present time we have a small staff and 1f we didn't have Data Processing equipment, we would need more employees. It is inappropriate to balance the cost of Data Processing against the money that we're getting back 1n from the grant. Regarding Data Processing, Systems 3 is the last one. We started out with an old collator, tabulator and keypunch machine, and added to it. A decision was made to try for some grants. The Police Department was most successful in this, and through this grant of almost $1,000,000.00 we were able to have the expectation of being reimbursed for the extra equipment which we bought. If that grant program dies, we'll still have a very adequate Data Processing System. Me believe we're saving the citizens money by having the equipment rather than putting on more employees. Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕ peC&5914 Adjourned Regular Meeting of the Baldwin Park City Council Councilman Hamilton noted that on Property Taxes, the estimate for 1973-74 is less than It was for 1972-73 and he thought that it should be more. Mr. Mocalis explained that the Home Owner's Exemption Tax went from $32,000.00 to $80,000.00. There was a change in the taxing laws. Councilman McCaron referred to page D and the Traffic Safety Fund. Last year $30,000.00 was budgeted, we received nothing, and we estimate $35,000.00 for this year. Mr. Mocalis explained that the Police Department has been trying for several years to get the Automated Want and Warrant System, a program run by the Los Angeles City Police Department. All of the cities which are members send in all of their wants and warrants to one central depository. A check with A.W.W.S. would tell us immediately if any other city had a want or a warrant out for that person. This means tremendously increased revenues for the City, because we have people driving the street who owe hundreds and hundreds of dollars in unpaid traffic fines. We have budgeted on the basis that we will become a member and have become a member, so we feel reasonably sure that the income will be at least $35,000.00. Councilman McCaron asked if this would be for just the first year. Mr. Mocalis answered that this would be for just the first year. Councilman McCaron noted that under Gasoline Tax Fund the same condition exists. Didn't we receive anything last year? Mr. Mocalis explained that the county aid to cities is money we get based upon per capita, and it*s held for us by the County until we have a project which we propose to do. Then the county will be told and we wilt get credit for that amount. The County sends the money as soon as Council authorizes a project. Highway through Cities is a little different. The Board of Supervisors receives money in several different categories. The two categories which most directly affect us are 1) Aid to Cities, which is based upon population, and every City has that money coming to it whether it's used or not. If not used it accumulates. When Council authorizes a project funds are released. 2) Highway through Cities is strictly based upon the City asking for it and having the Board of Supervisors determine where the most critical needs are. Mayor King commented that we were only going to get $50,000.00, but Supervisor Schabarum promised us another $150,000.00. This is the $200,000.00 that Supervisor Bonelli had previously assured us. Councilman McCaron asked if we charge a fee when we order curb and gutter. Mr. Mocalis answered that we do. About 15% of the City does not have curb and gutter. The City Council some months ago approved a three-year program to finish all the curb and gutter in the City, so we show an increase here. At the end of that time, the monies that the General Fund has advanced, to the Curb and Gutter Fund will come back to the City.from the districts. We have to pay the money in advance to the contractors. Continued) June 25, 1973 Page 10 PROPERTY TAX TRAFFIC SAFETY FUND n H 0 GAS TAX CURB AND GUTTFR BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕ 1973 06 25 CC MIN(ÌìÕ peCC05S1G Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 12 there's a public hearing; 3) The work is then approved. We have to pay the contractor as soon as the work is done. Some people decide not to pay immediately. Then it becomes a lien on the property. Then the City must advance the funds knowing that we*11 get the money back when people pay their property taxes at the end of the year. A year ago the Council agreed to accelerate the program so that in three years we would entirely finish. We have an appropriation this year of $20.000.00, and that wilt prob- ably happen twice more before we finish the program. Then we"11 have a period of roughly a year-and-a-half where we'11 have no outgo and a11 income. When we finally get through the program, we'll have the entire City curbed and guttered, it will all have been paid for by the people whose properties were benefited, and the City will have some money coming back into it. We'll actually make some money, because we are not charging the people's salaries against that account, so there will be a lump sum coming back to the General Fund at the end of the program. The problem was that we only had enough money to do so many miles of curb and gutter per year, and the Council decided that they wanted to finish the City. The only way we could do that was to increase our bankroll. We could only do as much work as we have money to pay for the work. Councilman McCaron stated that he had asked earlier if the $40,000.00 represented and was equal to the total amount appropriated in prior years. The answer was no, that it was less. That means we would have a surplus in there right now. Mr. Mocalis stated that a lot of the money in the account is money we can't touch. If people don't pay the tien aga'nst their property, we have five years before we can foreclose. Councilman McCaron stated that he wasn't referring to that. That's what the $20,000.00 represents. He stated that he was asking whether we have an excess over that amount. If we do, why do we have to bring a11 fresh money in instead of just a portion of it? Are you going to need more than $25,000.00? City Manager Mocalis stated that we*re actually increasing the size of the project every year until we finish it. Councilman McCaron asked if the amount we're going to need is in excess of $25,000.00. Mr. Mocalis answered that $25,000.00 is what we'11 need this year. Next year we'11 need a11 the income which we'll receive this year plus an additional $20,000.00. Let's say that this year we're doing $100,000.00 worth of work, and next year we want to do the $100.000.00 plus another $100i000.00 worth of work. The third year we're going to do $300,000.00 worth of work. We don't get any money back until the second year, so we have to fund what we don't get back for the first year plus the accelerated work. We're not just increasing the miles of curbs and gutters, we're actually doing physically more work each year. That's where the extra money comes from each year. Page 22. Finance FINANCE Mr. Mocalis explained that the basic change is a reduction in employees which are budgeted against that department. A11 items have come down significantly. The budget included a request for $1,500.00 for a motor vehicle. He did not recommend this expenditure. There was a capital outlay Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe0005817 Adjourned Regular Meeting of the Baldwin Park City Council June 25. 1973 Page 13 request for $400.00 for other equipment which he recommended. There are no large increases in any category. It's mainly the regular Finance operation minus the Data Processing services. Councilman Blewett added that there is a charge for half an employee. Mr. Mocalis explained that that was part of the recommend- ation for Finance's permanent wages. He recommended more than the department requested due to the additional employee. Councilman McCaron asked if the extra employee is the Business License Enforcement Officer. Mr. Mocalis answered that that was correct. Basically, that person win be used at some times almost exclusively for business license enforcement and occasionally as a parking enforcement officer, but the majority of the time that person will be in the Planning Department. Mayor King asked if we are still holding the same level of service charges for the Recreation and Park Department— $10.000.00. Mrs. Duncan answered affirmatively. The activities are increasing, but through the capabilities of the computer, we are able to absorb the payroll. She added that the revenue has been increased to compensate for the salary of the business licensing person. Mr. Mocatis stated that it was basically the same budget as last year. If the Program Budgeting Approach works out. Council would have a much better picture of where funds are going. Then we can use a better-educated viewpoint in the future on the cost of doing business. Just for the record. Councilman Blewett wished to make his annual protest on the $10,000.00 charged the Recreation and Park Department for services rendered in City Hall. Mayor King added that the $10,000.00 was for the services rendered. It was a little greater than that, and it should be reimbursed to the General Fund. Councilman Hamilton agreed, Page 29, Treasurer's Department The budget for last year was $1,002.00. The expenditure was only $942.00. The budget this year is identical with last year. Page 35, City Attorney's Department Last year the budget was $16,922.00. while the actual expenditures were $17,372.00, The additional cost was due to the City having to be represented in court on some minor matters. This year $17,425.00 is recommended. Page 41, Planning Department Last year they had an approved budget of $57,716.12. They will have expended approximately $55,546.00. The depart- mental request totaled $101,815.00, and the recommended amount Is $60,990.00. Basically the change is in contractual services. Last year the projected amount was $1,100,00, while the recommended amount this year is $4.600.00. Continued) RECREATION & PARK TREASURER CITY ATTORNEY PLANNING BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpecum'ia-. Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 14 Councilman McCaron, referring to page 43, items 15 and 16, $1,100.00 was recommended, but the projected cost for this past year is $1,998.00 for health and accident insurance. He asked for an explanation of the discrepancy. Mrs. Duncan stated that she didn't understand it. We cover several of our Planning Commissioners with insurance. They were already covered where they work, so they chose not to be covered. We did reduce. It's entirely possible that the amount should be increased. Mr. Mocalis stated that those particular items under personnel are based upon a review of actual cost. The $1,100.00 translates directly into the number of people actually covered. In answer to Councilman Hamilton, Finance Director Duncan stated that the Commissioners are covered 100% just as the employees are, but if they wish to have their dependents covered they must pay for them. They are paid $10.00 per month, and we put that toward their health and accident Insurance. Mr. MocaHs stated that one of the requests of the Employee's Associations this year was for complete coverage by the City. which would be about $36,000.00. Councilman Hamilton stated that the employees are drawing a salary, white the Commissioners are putting in a lot of time and draw no salary. He doesn't feel that they should be in the same category. He hates to see these men take money out of their own pockets. They don't even get mileage comina twice or more per month and should get more than $10.00 a month. Mr. Mocalis suggested that they come back at the next budget session with an estimate of what it would cost and give the Council something more concrete and asked Mrs. Duncan to make a note of that. He stated that Plan- ning'is very similar to last year. Mr. Gordon made several proposals on what he wanted to have done. They'll be cover- ed more fully in the program budget which each of the Council members has. We'll go into that when we get through with the tine-item budget. Councilman McCaronccommented that the training item on page 45 was an entirely new item last year. This year there is another expenditure for training. More and more training has been coming up. Mr. Mocatis explained that there had been changes in personnel in the Planning Department. The training fund is not new in the City. It's provided for in the personnel rules and regulations. The City reimburses people for educational purposes. If there is a need for an employee co get further training in a certain area for the benefit of his department, it's appropriate for the City to help pay for that. Last year they had $300.00 for the depart- ment, and they spent $328.00. Mr. Mocatis pointed out that if the City is going to stay on too of thinqs and have a weft-trained staff to keep the City moving in an aggressive fashion, we're going to have to expend money to make sure people are adequately trained, because nothing is more aggravating to a citizen or prospective developer than people who don't understand cnetr jobs and can't provide a fine level of service. It's actually a minimal expenditure, and the payoff to our citizens way outweighs the expenditure. Continued) REPORT RE PLANNING COMMISSION TRAINING BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeooa^9id Adjourned Regular Meeting of the Baldwin Park City Council June 25. 1973 Page 15 Councilman Hamilton commented that these men are being paid a salary. They're not losing any salary on that. If a man is drawing a full salary and goes to school to upgrade himself he usually gets a higher salary afterwards), paying his wages is sufficient. We shouldn't have to pay him a bonus to get his education. Mr. Mocalis stated that in most cases the people are going on their own time at night. It's rare that any employee is paid to go to school in the daytime. Once in a while the Public Works Association puts on a three or four day seminar, and there'11 be a fee of $35.00 or $40.00. Those seminars have an immediacy about them and reflect directly on the work the employee is doing daily. There is such an air of change—the Environmental Impact Studies we have to go through now—the whole scene is changing. If we don't have the funds to send people to these seminars to keep current with the complex changes in state law, we're going to be seriously eroding our ability to provide a good service. Also, when you employ a person you don*t expect him just to take the knowledge he has when he comes here and apply that daily. Hopefully a man grows in his job and becomes more valuable to the City. It is not unreasonable that we would expend City funds to make him a better employee. If someone becomes very good at his job, like Mr. Caresio who became so good at his job that he was stolen by another City, that just happens to be the way things are. While he was here, he performed a very fine function for the Public Works Department, and our citizens received fine service. Mayor King stated that he thinks we're quite fortunate in many respects that these people go to school. It's a continuous thing to keep ahead of the times. Councilman Hamilton stated that he didn't dispute Mayor King's comment, but that he was under the impression that they went to school oftentimes on City time. If this is being done on their own time, that's different. He asked if it were true that a lot of people go to the training seminars on City time while they're being paid a salary plus. City Manager Mocalis stated that he felt there were two- areas of difference: 1) training money and time, and 2) furthering education. It's rapidly becoming a state requirement—that police officers receive a higher and finer education than they've had in past years. When we fund a person to go on and get his A.A. degree in the Police Department, he goes on his own time. That's improving him in his own profession and furthers his future advancement. The City does have a training fund for this, and if a man is in an approved program the City will reimburse him under certain conditions provided that he remains with the City,,after his education is through for at least a year. If he leaves before that year is up, he has to reimburse the City for the full cost of tuition and books. The philosophy, which is very common among Cities, is that white the man in employed with the City, he's preparing himself for advancement hopefully within the City, and as you lose people above him you wilt have a well-trained person who can move up. When we talk about training, we're talking about some things which may have limited appli- cation. When the state law was turned around on making environmental impact studies, we have to do it now, and we have to be very careful to do it properly. There was no way in the world that we could expect a person who Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeC005^20 Adjourned Regular Meeting of the Baldwin Park City Council June 25, 197^ Page 16 didn't have specialized training to go and te11 the Planning Commission that he made an environmental impact study, and there is no adverse effect on the City. We have to make sure that a person is adequately trained to carry out his legal responsibilities. Councilman Hamilton commented that if they're doing it on their own time, fine, but not if it's on City time. This is for all departments, not just Planning. If they're getting paid for the time they're going to school, then they shouldn't get extra compensation. If they do it on their own time, then we should pay their transportation. Councilman McCaron asked how it's handled when you have an experienced and un unexperienced person applying for the same position. Would they start in at the same salary? Mr. Mocatis stated that he felt the City ought to do two things in the way of personnel management: 1) make sure that the people who are employed by the City meet the requirements of the job classifications, and 2) make sure the employees are compensated in accordance with the labor market. Employees do not receive extra compensation if their education level is higher than that required by the job description. It's probably fundamentally true that in the average situation, an employee with a higher education will stand a better chance of future advancement. However, if we had a need for a Sergeant in the Police Department, and no one in the department could pass the written examination, we might have to advertise for one and maybe start him at a higher rate, depending on how extensive his background was. A11 you can ask of an employee is that he meets the minimum requirements of the position. If we had a job of fairly exactinq demands, and were unsuccessful in our recruitment efforts. Then if we had someone come along who was very highly experienced and said he'd like to have the job but he can't afford to start at that salary as he's had fifteen years experience. He would probably start at above the beginning level. Councilman McCaron stated that it doesn't appear to be equal to take a man with experience and training and one without, but who meets the basic requirements, and say that they're both worth the same to the City. There must be something wrong with the system. Mayor King commented that that policy holds true with County and any Civil Service job. You start at the bottom step and work up accordingly. In some agencies they start them at the second step, but very few. It usually takes about a four-year period to reach the maximiim. Councilman McCaron added that the realized there were steps in regard to time served, but that was not what ha was talking about. Mr. Mocalis stated that we have five pay steps—A, B, C, D and E. If a person is unusually qualified it's very common that you start him above the first step if he requests it. It's a very bad personnel policy to create positions simply because a man is well qualified. You have to deal with the needs of the City, not the needs of the individual. Continued) JOB CLASSIFICATION BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe00059^1 Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 17 Councilman Blewett stated that the contractual San FREEWAY S'W Bernard!no Freeway Study was dropped. He wondered if that might be worth it to the City, although it is a lot of money. He asked if we were still working with the state to get a change in our freeway rampage. Mr. Mocatis answered that we are. We do have limited funds this year, however last year Mr. Gordon and the City Manager worked with the Council on Intergovernmental Relations trying to land a grant for the City in con- junction with the school district and the Division of Highways. We were unsuccessful; we were number six out of about 120 applications, and they only funded the first five. The money is unavailable right now. He preferred that the Council hold that request in abeyance. If we are successful in obtaining a grant program, then he would recommend to the Council that we took very seriously at taking some money from unappropriated surpluses, because we can about triple that money with what we would get from a grant, having the partnership of the Division of Highways. They had about $70,000.00 put away for it last time. Planning Director Gordon commented that they were wilting to spend $70,000.00 for a study if we would spend $30,000.00. Discussion followed concerning the $100,000.00 study cost. DISCUSSION Mr. Mocalis explained that they were talking about a $10,000,000.00 expenditure in years to come on the San Bernardino Freeway in the vicinity of Baldwin Park alone in major renovations—complete new access roads, com- pletely redoing the transition from the westbound San Bernardino to the southbound 605. This is part of that total project. Councilman Blewett stated that changing that freeway is going to be very important to Baldwin Park. A study showing the feasibility of it and the reasons why we should is going to be very important to the state in their determination of whether to do it or not. Councilman McCaron stated that we don't have that much ground down there and he wondered what the study would accomplish. To open up the area you would have to move people. West Covina has spent a lot of money to do this. Councilman Blewett stated that economics possibly might displace people down there. West Covina is getting an underpass at Lark Ellen and Vincent has been improved. In Baldwin Park, there is no on ramp at Frazier and Baldwin Park Boulevard is unsafe. Planning Director Gordon showed on the map the area involved. The San Bernardino Freeway came through Baldwin Park in 1956. Most cities have used the freeway to build their business and revenue base on. Obviously, it hasn't worked that way for Baldwin Park. The freeway was laid on top of the City of Baldwin Park in an awkward way. Instead of being an asset to this area, it's caused blight in many cases. It's frozen the level of development in the area to what it was before the freeway was built. There are possibilities of turning certain parts of this area into revenue-producing areas for the City. One of the reasons this area has been held back is the severe access problem. We have excellent commercial frontage along the freeway, and it has just sat still. It brings a tittle bit of money to the City but not nearly what it could if there were decent access. You can't get off the freeway and go Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeOOO^P?^ Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 18 from one cross street to another without going up and down twenty different places on twenty different streets, and you need three road maps to figure out how to get there. Because of the severe access problems we have definitely been hurt business-wise in the development of this area. The Division of Highways recognizes this and that they have to spend quite a few million dollars on major construction in this area. They have capacity problems all along the free- way. There are smog and noise problems in this area. The State has about twenty acres of excess land here. Sooner or later the 20 acre drive-in property will be on the market. We have the seventeen acres at the intersection of Puente and Garvey. If property developes, over the next ten years, if all the right things would happen in the right way—this twenty-acre development alone should be good for a couple hundred thousand dollars a year to the City in revenue. The seventeen-acre parcel should be good for $150,000.00 a year in revenue, if it were developed property with the proper access. With alt the little bits and pieces along the free- way plus these, you could easily end up with $300,000.00 to $400,000.00 in revenue over a ten-year period, on an annual basis if it were developed correctly with good, dear, understandable access. The school district has two parcels—one which was to be included in the study area. There are other public lands which could perhaps be developed to the benefit of the community. Also, it's likely that the Rapid Transit line wilt come through this area. We were going to try to see if we could put all this together at one time instead of heaving it done piecemeal which as been our history in the past, so that we could get a good master development plan. This was West Covina's approach about five or eight years ago. It's taken them that long, but you see where they are now based on what they started doing five to eiqht years ago. We're not necessarily going to duplicate what they have done, but it takes that kind of approach and that kind of money if you want that kind of benefit. That was the purpose of what we were trying to do here. He stated that he didn't expect the Council to allocate that $30,000.00 now. He wanted to call their attention to the opportunity which is available. Sooner or later he hopes we can take advantage of it. We*re hoping that somehow we'll be able to get that $30,000.00 which is to be our share of the state study from a grant from another agency. We're still working on that proposal. Based on the amount of money that the state is capable of spending and probably will spend in the next ten years in this area and the amount of benefits which the community could get out of it it it's done properly, the $30,000.00 from us and a $100,000.00 total is not a large amount. Councilman McCaron asked what they were going to do and what they were going to produce. ann'ng Director Gordon stated that he is not just interested in coming up with just a study; he's interested in following up a study with a commitment of money to improve the access in these areas. These interchanges are ci<..qja^e. He'd like to see what we can do to get these interchanges realigned and if there's any possibility at least in some of these areas of getting some better conti^.jity from major street to major street. How much of tnis is possible he doesn't know, but it can't be any worse. Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe0005°?3 Adjourned Regular Meeting of the Baldwin Park City Council June 25. 1973 Page 19 Councilman McCaron asked if Mr. Gordon knew of any Inter- changes anywhere In the state that are getting better access without encroaching upon the ground. Basically you've got one method to use. The only thing that they have been doing for improvement is allowing longer on and off ramps. This just helps traffic on the freeway. He asked what's been done anywhere to improve the accessibility to ground adjacent to the freeway. Planning Director Gordon stated that Pacific Avenue win cut the access time into the West Covina shopping center quite a bit. That access which is going to be paid for 100% by the Division of Highways is going to pull a lot of money out of Baldwin Park. This is some- thing West Covina fought for with the Division of High- ways because they knew it was going to put money into their pockets. They did it mainly for business develop- ment purposes. Councilman Hamilton asked if he thought there was a chance of getting some new egress and ingress off the San Bernardino Freeway. Mr. Gordon stated that we won't get new on and off ramps, From the State*s point of view we probably have too many, but it may be possible to get a better tie-in to local streets in a more reasonable fashion. Almost everyone of the present interchanges is undesirable from a modern business and traffic engineering type of layout. Even some minor changes would help circulation and development in this area. Councilman McCaron asked if he were talking about access between the part that's outside of the freeway. Mr. Gordon answered that he means access as a person being able to easily get off, find his way to a location, and know how to get back on. If you get off and you want to get to freeway frontage between Baldwin Park Boulevard and Frazier, you have to turn left on Tracy and turn left again on Garvey. It jnay be obvious to us who have been here five years or mciY^, to the average customer it almost makes the land inaccessible. Co'anci'iman Blewett pointed out that as far as West Covina s is concerned, they're getting a complete underpass at Lark Ellen. This has always been a tremendous access problem from one side of ttre City to the other if you had / to go between Azusa and Vincent. They're getting much better rampage at Vincent Avenue, which is going to help that commercial area. Counc-Timan McCaron stated that he didn't think it had changed much. Councilman Blewett stated that it's^ almost clover-leafed. If you look at Frazier, there's no on ramp for those people south of the freeway. Baldwin Park Boulevard is probably the best we have, and yet it's not really good. It shoutc probaDly be a full cloverleaf. It's really an unsafe egress onto the freeway if you're trying to go into Los Angeles. This City itself has opened up Virginia Avenue. This has done a tremendous amount of oood uutr of the freeway. That was studied, the idea was advanced, ano it was a change in the street pattern down there. He thinks we could probably do this in other areas. Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeCCG5S%4 Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 20 Mr. Gordon stated that from a circulation point of view, Virginia Avenue is not a good layout, but it's the only one we could afford. That relatively modest type of improvement has opened up that whole area. When he came here there was no interest in that area; it was just slowly going downhill. When the street was opened up, there was definite interest in development. It is safe to assume that within the next five to ten years that area will be completely developed. That's just an example of what a change in access and circulation can do to a business area. Councilman Hamilton commented that government wastes an awful lot of money in study. For instance, millions have been spent on Rapid Transit. If they don't get down to specifics and come up with a plan, too much money is being wasted, Councilman Blewett agreed with Councilman Hamilton. He illustrated planning the past in Baldwin Park and planning as he now sees it in Baldwin Park. Before he was on the Council and after he was on there were umpteen studies of the northeast section. There was never an implementation, If you don't implement it, then all your money studying has certainly been wasted. You don't want to do anything without thinking about it, but in the area of Rapid Transit the problem is that they haven't implemented it. Councilman McCaron stated that what they want to implement and what they've studied and come up with is more than the people can afford. We should wait and see if the state is going to start coming out with a new design or something of that sort or if they're willing to restructure the freeway through Baldwin Park to open up the area on both sides and give more communication between the north and south sides of the freeway. Page 50, Data Processing DATA PROCESSING City Manager Mocalis stated that this is a new division, The request was for $93,396.00. The recommended expenditure is $84,276.00. It's difficult to make a comparison because we have nothing solid against which to compare the projection for this coming year. The most solid explanation is if you would put together the cost of the Police Department and the Finance Depart- ment from last year and then add the cost of Police, Finance and Data Processing. We're somewhere in the same bail park. There are more costs this year than last year and the year before that. The Police Department sub- stantially supported the cost of Data Processing to get our programs off the ground. He stated that he will have a grant report for the Council, but he needs a little hi'i:; to put it together. He proposed that we put together a study for the Council of how much monies we have received and try to approximate how much it's actually costing the City in the way of support services, etc., to support the gr^nt program. That might clarify the picture on such things as Data Processing. The Data Processing function in the past was supported mainly by Finance but also was very strongly supported by the Police Department. This year the Data Processing is standing more on its own, and we are now returning some of those expenditures to the Police Department and the Finance Department. This year there Is a clear picture of what it's costing us. He loped nat they would not look at it in terms of a police package or a grant package. It's a service that the City has always had to provide to the citizens and by state law to various agencies in keeping account of expenditures Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe C 059-2o Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 21 and revenues and paying our bills, etc. We have sub- stantially enhanced the operation by adding some of the grant programs. The operation of the Data Processing today is just now really getting geared up for the grant program—the big million dollar program. We have several people who are funded by the grant program. One program analyst is shown on page 54. Ninety percent of that person is funded by the grant. There are additionally other employees who are totally funded by the federal grant, and so they aren't shown in the budget. Mayor King aksed how long this will be funded. Mr. Mocalis stated that the one for Project Traffic has limited time» and it will die in six months. After that time, if our needs are such that we have to keep that person, we'll have to pick up the slack. Mayor King stated that that's what worries him about some of the federally subsidized programs—about how much slack wejre ping to have to pick up. Mr. Mocatis stated that this is one of the things we're facing up to right now in our PEP Program. There are two additional key punch operators funded by PEP. We actually have four key punch operators. When the PEP Program phases out entirely in about a year—we will simply lose those people. We are not replacing them. The department heads knew when we started the program that it had limited life. What we have tried to do is use the people in the PEP Program and in the grant pro- grams in such a way that we could get the most use out of them while they're with us, but not with the idea of creating permanent positions. The one exception is that we are recommending that one additional person be added who will be scared by the three departments, because the need has increased in the last several months. The study which he proposes to give the Council on grants would show the length of the projects, how many people are funded by the grants, what it's actually costing the City in support services—making out payroll, fringe benefits not covered by the grant. Then the Council will know when we recommend that we go in for a new thing how much fs going to cost the City of Baldwin Park. Data Processing is really business as usual, except that we are rapidly accelerating toward the gearing up of CCCJ. This will culminate in the three-year program. At the erd of that three-year program we will know definitely if we're going to have joint cooperation with the twenty- two other cities or not. Quarters for Data Processing in the northerly section of the building are being completed. A Data Processing Priority Committee has been set up. It's recognized by all the department heads that this equipment is a very valuable asset and should be used to assist all the departments which have needs in doing their business. The Priority Committee will look at the requests of each department. The time will come when possibly we will not have any more machine time cVaHajHe. Wnen that time comes we want to already have been in the process of recognizing the most important things for our City. We can then make some value judg- ments on which programs to take on. Councilman Hamilton referred to the $14,995.00 for leasing equipment on page 56. We discussed last year about purchasing. We lease, and then we have maintenance of 61£.40 per month. Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpecccm^o Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 22 Mr. Mocalis explained that there is certain IBM equipment you can't buy on the market. He asked Mrs. Duncan if this v/ere correct. Finance Director Duncan answered that she supposed you could buy it, but that we didn't think it was feasible to buy 1t at this time. Program Products are not avail- able for purchase. Councilman Hamilton commented that we're leasing this equipment and also paying maintenance. Mrs. Duncan explained that that is the maintenance on the equipment which we own. Mr. Mocalis stated that there is a mixture of two kinds of equipment—the equipment which is owned by the City and the equipment which is leased by the City. The study showed that for our purposes it wouldn't be appropriate to buy it. We have to pay maintenance on the equipment which we own. For the leased equipment, the maintenance is built into the tease. Councilman McCaron stated that there is an IBM Consultant listed at $30.00 an hour. Mr. Mocalis stated that it's a flat rate of $30.00 per hour. When we went into this system—the IBM-MBA—it was recognized that we would have to have the services of a Consultant because our people don't have the back- ground in some of the things we're going to be attempting. The Consultant's fee of $3,600.00 was all part of the overall package which was submitted to the federal government. Councilman McCaron asked how far the Consultant had to travel. Mr. Mocalis restated that $30.00 per hour is a flat rate; it doesn't matter if he goes thirty miles or a hundred miles. He comes from Los Angeles. $30.00 per hour is just for the time he's here. It also covers all the company's expenses—overhead, training, etc. C-sty Manager Mocalis stated that on Fixed Charges, page 59, there are things over which we have no control, such as county contracts for humane services, etc. They reflect the actual contractual costs which we incur coring the year. Last year we will have expended about $65,505.00. This year it's about $76,724.00. This simply reflects the upswing in charges by the various people with whom we do business. Councilman McCaron stated that under Finance $2,000.00 was listed for Jim File, and under Fixed Charges $4,000.00 1s listed for Audit Fees. He asked if Mr. File does the auditing for us. Mr. Mocalis stated that there were two separate needs"- c ir.^l a'jci-c required by law at unannounced times oy dn independent auditor and Mrs. Duncan's account. We are going into a new system. We're changing many of our accounts around. She feels the need of an expert co 5-,v^ us advice on further applications. We also have to meet more stringent state requirements. The $2,000.00 is for extra accounting. We have to satisfy federal auditors now on grants. Continued) FIXED CHARGES BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpe CCW?^ Adjourned Regular Meeting of the Baldwin Park City Council Page 65, Police Department Mr. Mocalis stated this is one of the departments which has a Program Budgeting Approach. Last year the Budget was approved at $1,152,759.85. They will actually spend a little less than that—$1.150,040.00. They requested $1,289.407.00. The recommendation is for $1,191.711.00. The basic increase of about $39.000.00 is essentially taken up in the changes in salaries. Salaries are $1.039,283.00. The recommendation for this year is $1,060,921.00. We're talking of about $130,000.00 for things other than salary—only about 10%. Councilman Blewett stated that he understood the Police Department was down several men and that they have been down several men over the year period. He then asked why the projection was right up with that approved for 1973. Mr. Mocalis explained that they are budgeting for a full complement of men, and the Chief would fill those jobs today if he could find qualified people. What has happened in the past is that every year we budget for the full complement of people in the Police Depart- ment, and because it is one of the largest departments in the City, when a person terminates with the City, if he isn't replaced for a couple of months, we save a couple thousand dollars. When we said we were trying to make a conservative estimate of revenues, it is taken into account that we will probably end up in the black next year. Being down on personnel does work toward keeping the City in the black. As in any business, there are unexpected expenses which come up. If those people aren't employed, then there will be unexpended funds left over at the end of the year. Councilman Blewett again asked why the projection was so dose to the approved. Mr. Mocalis asked the Council to took at page 66. Last year their permanent wages were approved at $810,233.00, while they only spent $790.000.00. That $20.000.00 difference reflects the fact that there was $20,000.00 worth of vacant time during the year. Councilman McCaron stated that they picked up $10.500.00 in overtime. Mr. Mocalis explained that you can't always leave a position vacant, so you fill it at time-and-a-half. In many cases, though, they have not filled in behind people. If they had filled in every time they were dow., men we would show an expenditure of about $10,000.00 over what was approved instead of a savings of $20.000.00. Councilman McCaron asked why the overtime was so high this year in relation to what was asked for last year. Mr. Mocalis answered that there were more vacancies during the year where they had to fill in. One of the problems is that the City has underpaid in past years. We have made attempts at bringing our people up, but one of the reasons we have tost police officers is tnat an officer can go to another City and make the difference of a brand new car payment every month. Particularly for patrolmen, there's a tremendous Continued) June 25. 1973 Page 23 POLICE DEPARTMENT BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeCG05928 Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 24 incentive for them to look for greener pastures. We have been successful in keeping many officers for ten or fiCteen years, which speaks well of the past chiefs and upper staff we've had. Mr. Mocalis stated an exhaustive study was made on why we were losing police officers, and he reported on every person who left the City in the last year. Ninety percent stated on the termination papers that they were leaving for a pay increase. It was very rarely the working conditions; it was almost exclusively salary. Councilman McCaron felt that something must be wrong with the system if they want to come here to start and learn and then go somewhere else. Mr. Mocalis stated that there are a great number'of people who want to go into police work. The opening spots are very choice in some areas in Los Angeles City and County, where they pay consistently $200.00 to $300.00 or more than most cities. Many officers will come to work for a City like Baldwin Park, start as a police officer, get their basic training out of the way, be with the department one to three years, and be on a list for a department which pays better salaries and has more promotional opportunities. Then they say thanks for the training, and then our City has lost those people and the money which we put into the train- ing. It's better judgment on our part to pay people a salary which will keep them here. Once you've made an attempt to recruit a person and train him, you're wasting money if you encourage him to go elsewhere by not paying standard salaries. We should make sure people are well- trained when they come here. Then we should make every attempt to keep them by paying them what the market demands. Councilman McCaron commented that we should get into that, as it's costing us just as much one way as the other. There's no use training them and then having them go somewhere else. Councilman Blewett asked how far off we were on the average salary. Mr. Mocalis stated that he had a study for the Council to go through during the Executive Session. It's a position classification study. Councilman Blewett stated that there were many people who went to cities for more of a climate change than a financial change. Several of them took pay decreases. Some went to Oregon and northern California. Councilman Blewett asked that Mr. Mocalis make the study available. Mr. Mocalis stated that he would bring it up at the nex-c session. 00- AT S:30 P.M. COUNCILMAN BLEWETT MOVED THAT THE CITY COUNCIL ADJOURN TO AN EXECUTIVE SESSION. COUNCILMAN HAMILTON SECONDED. There were no objections. The motion carried and was so ordered. 00- ADJOURN 9:30 P.M. TO EXECUTIVE SESSION THELMA L. BALKUS. CITY CLERK BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeCGOF92J Adjourned Regular Meeting of the Baldwin Park City Council At 10:30 p.m., the City Council reconvened in adjourned regular session. Present: Councilmen Blewett. Hamilton McCaron and Mayor King. Absent: Councilman Gregory. Also present: City Manager Mocalis and Assistant City Manager/City Clerk pro tern Hale. 00- AT 10:33 P.M. COUNCILMAN BLEWETT MOVED THAT THE CITY COUNCIL ADJOURN TO MONDAY, JULY 2, 1973. 7:00 P.M., IN Tr..: COUNCIL CHAMBERS. COUNCILMAN HAMILTON SECONDED. There were no objections. The motion carried and was so ordered. 00- June 25, 1973 Page 25 10:30 P.M. RECONVENED IN ADJOURNED REGULAR SESSION ADJOURN 10:33 P.M TO MONDAY, 7/2/73 AT 7:00 P.M. APPROVED: 1973 j y' Date of Disp'ibUtion to City Council: July 13, 1973 Date of Distribution to Departments: July 13, 1973 BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeAFFIDAVIT OF POSTING NOTICE OF AMOURNHENT OF HKTINfi STATE OF CALIFORNIA COUNTY OF LOS ANGELES) SS: CITY OF BALDWIN PARK THELMA L. BALKUS, being first duly sworn, says and deposes: that I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Baldwin Park; that at a Ad.iourned Regular Meeting of the City Council of the City of Baldwin Park held June 25_______, 19 73 said meeting was ordered adjourned to the time and place specified in the Notice of the Adjournment ATTACHED HERETO: that on June 26____. 19 73 at the hour of 10^:00 a.m., I posted a copy of said Notice at a conspicuous place on or near the door of the place at which said meeting of June 25____, 19 73 was held. 0 TtiELHA L. BALKUS. CITV CLERK Subscribed and sworn to before me this /•w fy day of /W^d 19^77 Notary Publican and for said County and State OFFICIAL SEAL THELMA S. DUNCAN NOTARY PUBLIC-CALIFORNIA LOS ANGELES COUNTY My Corn rmstkm Expire* Feb. 25.1975 14403 E. PacHic Aw., Baldwin Park, Cafrf. 91706 BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 06 25 CC MIN(ÌìÕpeADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:00 p.m. Councilman Hamilton led the salute to the flag. Roll Call: Present: COUNCILMEN BLEWETT, HAMILTON, MC CARON arrived at 7:25 p.m.) AND MAYOR KING JUNE 25, 1973 7:00 P.M. FLAG SALUTE ROLL CALL Absent: Also Present: COUNCILMAN GREGORY CITY MANAGER MOCALIS, DIRECTOR OF PUBLIC WORKS PERRY arrived at 7:12 p.m.), PLANNING DIRECTOR GORDON arrived at 7:12 p.m.), FINANCE DIRECTOR DUNCAN, CHIEF OF POLICE ADAMS, CITY TREASURER CALE AND CITY CLERK BALKUS Also Absent: CITY ATTORNEY FLANDRICK 00- AT 10:33 P.M., COUNCILMAN BLEWETT MOVED THAT THE CITY COUNCIL ADJOURN TO 7:00 P.M., MONDAY, JULY 2, 1973, IN THE COUNCIL CHAMBERS OF THE CITY HALL. COUNCILMAN HAMILTON SECONDED. There were no objections. The motion carried and was so ordered. 00- ADJOURNED 10:33 P.M. TO 7:00 P.M. MONDAY, JULY 2, 1973 e^M^. THELMA L. BALKUS, CITY CLERK DATED: JUNE 26. 1973 TIME: 10:00 A.M. BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 peCCR5810 Adjourned Regular Meeting of the Baldwin Park City Council June 25, 1973 Page 11 Councilman McCaron noted that the income from permit fees is $18,000.00. He asked what happens to the money which is set up each year on curb and gutter. That's all supposed to be returned. Mr. Mocalis stated that we're looking at different things. Page D includes revenue sources. The other item is the appropriations of what we're going to spend. We're going to get in only about $18,000.00 this coming year from work we have previously done, but we anticipate expending about $25,000.00. There is a time-lag. The lien goes on the won't wait to be paid. Councilman McCaron asked how much money is outstanding. Finance Director Duncan answered that we have a receivable of about $40,000.00 going down for this year by July 10th. It's appropriated by Council. In the adoption of the three- year plan the Council instructed us to accelerate the pro- gram. Some of it is paid in cash. People have five days after the report of work has been approved by Council to pay. Those not paid by cash go to the County. Then we take our chances on getting that money. Delinquencies are running about 6%. It does appear on the tax bill. Councilman McCaron asked if this were 6% of the total project. Mrs. Duncan stated that 6% overall of property taxes are delinquent. Not everyone pays their property taxes, and it takes five years before it can be sold. Councilman McCaron asked if we were figuring 6% of $40,000.00 or if the $40,000.00 represented $100,000.00 of work. Mrs. Duncan answered that $40,000.00 is what we're sending out for lien. Assessments wilt appear on the individual tax bills. The delinquencies of all property taxes are running in the area of 6%, so we won't collect all of our money this year. Very often we are getting payments of prior years' taxes. Councilman McCaron commented that he was interested in the appropriations each year. He wanted to know if this $40,000.00 represented the money that we have appropriated in prior years to be returned back. Does this equal it, or is it reappropriated more than the $40,000.00? Mr. Mocalis explained that it represents the difference between the total amount of work done minus the people who have paid cash. Only a certain amount of funds go down to the County on liens, and we have to advance the money. Councilman McCaron went on to say that we're appropriating $25,000.00 this year to take care of the amount of curb and gutter work. If $20,000.00 of that is paid back. What happens to the $20,000.00? Mrs. Duncan stated that it stays in the same fund until we finally reach a day of reckoning. After all the work has been done, then there will be a surplus. We're not reim- bursing any of the salaries for the people who are working on the curb and gutter. Eventually, there will be a surplus in the curb and gutter fund. City Manager Mocalis stated that originally the City made up a one-time advance. The steps are: 1) People come to the City Council and want to have their block curb and guttered; 2) If the majority want t.» have it done, then Continued) BIB] 37658-U01 1973-U02 06-U02 25-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9905-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06