Loading...
HomeMy WebLinkAbout1973 07 02 CC MIN1973 07 02 CC MIN(ÌìÕ4 pel^li July 2. 1973 Page Res. No. 73-118 Claims & Demands 7915-7951 Adopted as Amended 1 A.B. No. 910 Support Authorized I Budget Presentation 1 6 Recess 7:30 P.M. 6 Reconvene 7:43 P.M. 6 Budget Presentation 6-23 Adjourn 9:20 P.M. To Executive Session 23 Reconvene 9:45 P.M. 23 Res. No. 73-119 Adopting a Basic Salary Plan Adopted 23 Discussion of Chamber of Commerce Budget 23 29 To be Considered at a Future Date Corporation Yard, Fleet Maintenance, Street Sweeping, Civil Defense Membership, & Chamber of Commerce 29 Res. No. 73-120 Adopting Budget for 7/1/73-6/30/74 Pre- sented 29 Further Discussion of Chamber of Commerce Budget 29 31 Motion that Chamber of Commerce Item be Withheld from Bud- get Carried 31 Res. No. 73-120 Adopted as Amended 31 Adjourn 10:30 P.M. 31 BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peC005930 ADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:00 P.M. Councilman Hamilton led the salute to the flag. Roll Call: Present: COUNCILMEN BLEWETT, GREGORY, HAMILTON, MC CARON, AND MAYOR KING CITY MANAGER MOCALIS, PLANNING DIRECTOR GORDON, FINANCE DIRECTOR DUNCAN, CHIEF OF POLICE ADAMS, CITY TREASURER CALE. AND CITY CLERK BALKUS Also Present: Absent: CITY ATTORNEY FLANDRICK AND DIRECTOR OF PUBLIC WORKS PERRY 00- City Clerk Batkus read by title: RESOLUTION NO. 73-118, ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK Finance Director Duncan asked that Council add one addi- tional warrant in the amount of $230. There was a pur- chase order issued on June 19th payable to Maureen Ken- nedy in care of Arthur Young and Company, for EVIS. This is paid for entirely by the grant. This changed the total amount on the resolution to $40.195.06. COUNCILMAN BLEWETT MOVED THAT RESOLUTION NO. 73-118 BE ADOPTED AS AMENDED AND THAT FURTHER READING BE WAIVED. COUNCILMAN GREGORY SECONDED. There were no objections. The motion carried and was so ordered. 00- City Manager Mocatis presented a synopsis of A.B. No. 910 from the League of California Cities Legislative Bulletin dealing with Federal Revenue Sharing. Assem- blyman Gonsatves has sponsored a bill which will change the apportionment formula for California cities from one which currently takes into effect the population divided by mean family income and multiplied by the local taxing effort. The local taxing effort is a dis- criminatory factor. This bi11 would change it strictly to population divided by the income and would be very beneficial to Baldwin Park. He recommended that the Council authorize support for this measure and that we be instructed to contact Assemblyman Gonsatves and As- semblyman Johnson concerning it. COUNCILMAN GREGORY MOVED THAT WE AUTHORIZE SUPPORT FOR A.B. NO. 910 REGARDING FEDERAL REVENUE SHARING AND CON- TACT ASSEMBLYMAN GONSALVES AND ASSEMBLYMAN JOHNSON CON- CERNING IT. COUNCILMAN BLEWETT SECONDED. There were no objections. The motion carried and was so ordered. 00- Mr. Nocatis stated that at our last meeting we ended our Budget Session with the beginning of the Police Continued) JULY 2. 1973 7:00 P.M. FLAG SALUTE ROLL CALL RES. NO. 73-118 CLAIMS & DEMANDS 7915-7951 RES. NO. 73-118 ADOPTED AS AMENDED A.B. NO.-910 FEDERAL REVENUE SHARING A.B. NO. 910 SUPPORT AUTHORIZED POLICE DEPARFMENT BUDGET BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe0005-^3[ Adjournec Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 2 Department Budget, which starts on page 65. The depart- ment request for personnel services Is $1,119,731. The recommended amount 1s 1.060.921. Last year's approved amount was $1,039.283. He went over those Items which had more than a slight change In them. The first Item where we see a large change 1s object account no. 32. Equipment Maintenance, which went from $3,270 to $9.531. Basically the biggest change is going from how we show the cost of running our duplication material downstairs. Under Stationery, Supplies, and Postage, account no. 33, $9,000 was projected for last year, while $3.650 Is rec- ommended for 1973-74. The total of the two categories Is very close. The change is where we are charging out our cost. Mayor King asked If gasoline were Included in the Equip- ment Maintenance figure. Mr. Mocalis stated that gasoline is included in no. 52, Vehicle Operating Supplies. Councilman Me Caron asked why there were two Equipment Maintenance categories. Mr. Mocalis stated that item no. 32 was Equipment Rental and Maintenance for the office. This includes the Xerox copier, electric typewriters, manual typewriters, etc. Item no. 42 Includes special equipment such as radio maintenance three base and twenty-six mobile units), radio parts equipment and service, and radar units. Councilman Me Caron stated that item no. 53, Vehicle Main- tenance, is a pretty heavy Item. Referring to page 70. six units are listed as costing $15,600. It appears that this Is a mistake, as six units would cost $23.400. Four units would cost $15.600. He asked what the Vehi- cle Maintenance would amount to if you included two more vehicles Jjp this area and cut down on maintenance. Mr. Mocalis commented that the actual maintenance for these vehicles is on page 80. They budget $1,500 main- tenance per unit per year. Mayor King asked if we had purchased a tune-up machine. He thought this was supposed to reduce some of the cost of maintenance. Mr, Mocalis answered that we did, but the maintenance on the police units is still being done mainly by a private concern. The diagnostic equipment which was purchased was for the Public Works equipment. Mayor King stated that it seems that the equipment should be utilized for all vehicles. If there is a major breakdown, of course, the equipment would have to be sent out. Mr. Mocalis stated that this is the long-term plan. There was a request for a fleet maintenance program to e implemented this year, however, it required two things which we couldn't afford this year: 1) we would have to employ additional personnel. Even- tjc.T!y it would offset the cost of this maintenance operation; and 2) we would have to have some capi- talized out1ay--the installation of a pit, a hoist, etc. It appeared that it would be more financially fusible when we move the corporation yard. Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peAdjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 3 Councilman Me Caron asked If the leasing of vehicles had been checked.. Mr. Mocalls explained that there was a proposal by-the Police Department to lease the vehicles, but there would be quite a jump In one-tine costs. We were purchasing five units per year, for a total of ten patrol cars. To go Into leasing. In one year It would be a large, one- time Increase In cost. We would have to absorb a lot at one time. Councilman Me Caron asked If you could lease only a por- tion of them the first year. Mr. Mocalls stated that you could, but there Is not that amount of savings Involved In leasing the equipment. Ue had a study made by the Police Department on what the costs were. Leasing reduces the necessity for us to have outside maintenance. The cost to the City Is more* but It would be a little easier for the Police Department. The police proposal was to go full-swing Into It. In the same way that we bought that trailer, and we'll have some equity In that trailer at the end of the program, we do have equity In the police cars. If leasing were cheaper, everybody would go Into leasing, and you wouldn't have any people owning their own. Councilman Me Caron stated that the people who do the leasing also purchase the cars wholesale, and we more or less purchase them at retail. If we could save a por» tlon of that difference, we could save some money. The trailer Is different. It doesn't depreciate like a car does. Mr. Mocalls stated that he would check the report of the Police Department on leasing. He thought that there was more of a cost per year. Councilman Blewett stated that very few public agenda should go Into leasing, because one of the primary ad- vantages of leasing is tax benefits—the fact that you can Immediately subtract the amount of your lease off your taxes. That's why a lot of businessmen do 1t^ In- stead of having to depreciate it over a number of years. It also gives you Immediate depreciation. Chief of Police Adams stated that as he recalled it came to about $300 per month to lease a patrol vehicle. Leasing companies do not tike to lease a car and have U on the road more than 40.000 miles. For us to change over It would mean that we would have to have ten new cars every year, which is quite an expense- somewhere around $6»000, plus you still have your maintenance operations program. Some of the mainte- nance Is Included, but not all of it. Mr. Mocalls stated that he and Chief Adams felt that It would be very desirable to have a tease operation, but the cost was more than the present operation. We don't have the funds at this point in time. At the present time we keep oar black and whites two years. They're *n service seven days a week. twenty-four hours a day. Councilman Hamilton stated that when we bought the diagnostic equipment, it was to be used on a11 ve- hicles. It cost somewhere around $3,000. Men were to be trained by the company from which It was Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peECO.'^J Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 4 purchased. Since that time one man has been sent to school. For the Public Works equipment, he can't see spending this kind of money in training a man to do this kind of work unless he does it on alt vehicles. $1,500 a year for ten vehicles is a lot of money. If we did it ourselves, we could save at least half of that. He suggested that this be looked into and checked over to see if we can do it. This equipment is portable. One man should be able to maintain all vehicles in tune-up work. Mr, Mocalis stated he was commenting on the fleet maintenance proposal, which dealt with doing complete maintenance. The diagnostic equipment purchased was only electrical diagnostic equipment. The cost of $1,500 per unit per year includes only a small amount for diagnosing electrical problems. He stated that he would check into it and see what savings could be affected if we go entirely to the City doing alt the electrical maintenance. All the police maintenance is done outside the City, but the Public Works people buy their own oil and change it. Councilman Me Caron suggested having a night man work- ing on Public Works equipment. $15,000 for mainte- nance on ten units is a lot of money. This should be checked into very thoroughly. Councilman Btewett stated that what we have to do be- fore we can save some money is to get the Public Works Yard built. We don't have adequate facilities to han- dleJt. Councilman Hamilton stated that we only need one stall. On a $75 tune-up job, the parts are only about $12. If you do this every 10,000 miles, it runs into a lot of money. Councilman Gregory stated that there was a special study on this. It showed that it would be very expensive, as we need the facilities. Some of the Council made a tour of the Montebelto and Arcadia Public Works Yards. Our Yard is inadequate for this service. City Manager Mocalis stated that a study was performed by the Public Works and Police Departments on a fleet maintenance operation for this year as well as what we had done last year. The only way that it would prove feasible is with some rather considerable physical im- provements. He believes that we have a very good op- portunity to build a new police facility and City Hall and that it would be better business to put off and have a one-time cost rather than making improvements now. The only facility we have in back now is one stall which has no waits, just a roof. The fellows can't work in the rain. During most of the year we can't work on equipment at a11 outside. It has to be done by a garage. Councilman Btewett stated that the Council is looking at doing our own vehicle maintenance. We're also go- ing to have to took later on at street sweeping. We've had problems with street sweeping, but it would be fool- ish for this City to institute vehicle maintenance or f-'creet sweeping until we have the facility which is ade- quate to handle it. We prematurely went into street sweeping, we didn't have a good record, and we damaged Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCG5934 Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 5 ourselves by not doing a good job. We need to be ready for these moves when we make them, and he doesn't think we are ready for this move. Mayor King stated that that seems to be the consensus of opinion. Councilman Me Caron commented that as far as the Yard is concerned, you have $250,000 before you put up the Yard. If you take the interest on that kind of money you can rent a place. At the time it wasn't profitable for the City to do its own street sweeping. We didn't have the streets to sweep that we do today. Basically it was cost for what sweeping had to be done. Now we're getting into a large number of vehicles. He doesn't know why we're getting into so many vehicles, but the expenses are getting pretty heavy. Wages have gone up, we have more vehicles, we have more mainte- nance, we have more supplies, and meetings and member- ships are going up. He doesn't know why. f Councilman Gregory commented that the vehicles have doubled for our personnel. One officer has to wait for someone else to come back with a car before he can go out in the field. The wear and tear on the cars is tremendous. The people are demanding more services, and we do have to respond to them. Councilman Me Caron stated that we still have about the same number on the police force. If five vehicles at that time were sufficient, then five vehicles should be sufficient now. It looks like we're getting more now in order to try to keep up. This is yearly, and we used to ha^e it on a fifteen-month basis. Mr. Mocalis stated that we have kept our black and whites at the same number we had in the past, which s ten patrol units. There are eighteen unmarked cars. This increase was due to the EVIS and Planning Grants. The funds were provided to purchase these additional cars, and one of the requirements is that we maintain them. We have to provide gasoline, oil, and insurance. EVIS is the biggest requirer. The EVIS Grant pays for the vehicles. We actually are purchasing the units and leasing them back to EVIS. At the end of the program we'll have had quite a savings—an equity of several thousand dollars. We haven't increased the number of units which are used by our police force on its regular routine operations. Councilman Me Caron stated that he thought the EVIS units were not in this Budget. Mr. Mocalis s-cated that the purchase of the units was included in the Budget. They were purchased with General Fund money. We are now leasing them back to the two grants, and we will be reimbursed for the cost of the vehicles, plus we'll own them at the end of the grant period. The revenue is shown in the Budget. He stated that he would put together an analysis of the actual cost to the City OT all che various grant programs. It will show how much money has come out of the General Fund or other funds to support the grant programs. Councilman Hamilton stated that a study and a tour of equipment yards had been made. The Police Sta- tion and City Hall will require all the space we Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCC05Q3.) Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 6 have here. We should look Into getting rid of the Equip- ment Yard in the very near future, even if we're two or three years away from building City Hall. We need space for parking now. Councilman Gregory stated that one of the problems dis- cussed was the cost of land. Perhaps we could lease some space in the County Road Department Yard here in Baldwin Park. We could at least talk about some kind of an agreement which might meet financially with our approval. They're not using all the property they have. City Manager Mocalis stated that we will get a report back from Stone and Youngberg in the next few weeks on the cost to the City and the alternatives open to us to build a new Corporation Yard, Police Station, and City Halt. 00" City Clerk Balkus requested that Council declare a ten minute recess to allow the Recreation and Parks Commis- sion to convene and adjourn to the Morgan Park Community Building. Their regular meeting was scheduled for this time. AT 7:30 P.M. COUNCILMAN GREGORY MOVED THAT THE CITY COUNCIL RECESS FOR TEN MINUTES. COUNCILMAN HAMILTON SECONDED. There were no objections. The motion car- ried and was so ordered. 00- At 7:43 P.M., the City Council reconvened in regular session. Roll call: same as at 7:00 P.M. 00- City Manager Mocalis referred to page 64 of the Program Budgets Public Works Department Fleet Service. The total request was $96,020. $47,335 was recommended. The rough figure from the Police Department was $35,000 for their overall maintenance program. The minimum amount of capi- talizc.tion they need includes the hoist and the grease rack, which would be $6,000. The Program Budget Indi- cates that the overall increase in cost would be about $50.000. Chief of Police Adams stated that the total cost of Po- lice Department maintenance was about $43,000. M^. Mocalis stated that the overall cost to the City would oe at least $8,000 more per year plus having to make some capitalized outlay at this point in time. This could be reduced, we feel, when we get the new Yard, because we'll hcA'c t:^ ijqidpment and space. The maintenance program as it was presented did not reflect a savings to the City. He felt that it would be unwise at this time to expend the funds, when with the relocation of the Corporation Yard, icn i"i1 be the very first thing accomplished, possi- bly even prior to the new Police Station and City Hall, we wouldn't have a double expenditure. It may be less th:.n 3. year off in tne future. If we did it now, it wou1^ be a waste of money. Councilman Me Caron stated that you have three men work- er, j'. It nakes it s tittle rough when you have three men doing one man's job. Cont.i ued) RECESS 7:30 P.M FOR TEN MIN. RECONVENED 7:43 P.M. IN REGULAR SESSION PUBLIC WORKS FLEET SERVICE BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe605S3o Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 7 Mr. Mocalis stated that the manpower resources for the Fleet Service were one foreman and two maintenance men. This Is the estimated need according to Mr. Perry's study if we're going to do our own maintenance. Mr. Perry and the Police Department do not believe that simply one person can handle all the maintenance that we have to perform on all the City vehicles. We al- ready have two people performing that work. We need a foreman to be employed who is an experienced mechanic. This service would be for all the vehicles we own—Po- lice, Public Works, Recreation and Parks, etc.—and would include everything except pulling out motors and major overhauling. Councilman Me Caron asked how many vehicles we have al- together. Mr. Mocalis stated that we have seventy-six pieces of equipment. We're not budgeting for this. This is just the Program Budget which the Director of Public Works would like to see put into effect, but it was not rec- ommended for implementation this year. Councilman Hamilton mentioned that we're overlooking the fact that we take these cars out to another City for maintenance. A man has to go with that car, so you're losing manhours. He stated that if he ran his busi- ness that way he'd go broke. We should look into this waste thoroughly to see if we can eliminate some of it. He emphasized that the Maintenance Yard should be considered as soon as the Budget is completed. Mayor King suggested that Mr. Mocalis study all as- pects of it—what needs to be, what we have. costs, etc. if Council concurs with the Budget as we're going through it, then we'll come back to this and get into it in depth as a single subject. Mr. Mocalis stated that on page 67 the actual cost of Vehicle Maintenance for last year was budgeted at $16,187. This year it's recommended at $16,916. That's a change of only about $750 for the police ve- hicles. Councilman Me Caron stated that one of the things which throws Council off more than anything is the cost of ve- hicles. Every department has vehicle expense. We should get a combined report like was brought in just now—sev- enty-six vehicles. We should know what the overall cost is, what the overall maintenance is. Then we'd have a little better view of what's going on. You look at the Police Department. Then you forget about what the Po- lice Department has when you took at the other depart- ments. If we could see how much money is actually be- ing spent on one category, it would be helpful. The reason we're continuing to discuss this is we do not take time to discuss these items at any other time during the year. Unless we make up our minds to start setting aside time to go over things, then we have to take care of them now. M^. y.oc&lls stated that there are thirty vehicles in the Police Department. We're budgeting an average of $24 more per unit per year. That's about $2 more per rro-.th per unit. That is pretty we11 in line with the rixira cost of gasoline, oil, labor, etc. The increase is $729 per year for thirty vehicles. yc." K^ng requested that Mr. Mocalis give us a Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCC05S3'/ adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 8 breakdown of the study which was made by the Director of Public Works. Whenever the Council feels we could have a meeting to go over this aspect would be fine. Mr. Mocalis stated that he would be very happy to make a breakdown of every department regarding vehicle use and costs. Referring to page 67, Councilman Hamilton commented that Meetings and Memberships are almost double what was spent last year. Last year $2,350 was spent. This year $4,854 was reconmended. He asked for the reason for the increase. Mr. Mocalis referred to page 81 for a complete explana- tion. There were no new memberships of which he was aware. It's simply an increased activity. One of the things which the Police Department has felt strongly about is that they should become more and more involved in ongoing training. The request was for $7.029. The recornmendation of $4,854 is $954 more than last year's approved amount. Councilman Hamilton commented that we only spent $2^350 last year according to the projected amount. Mr. Mocalis explained that that's what is charged against the General Fund, but quite a lot of the things we did last year were doubled up. For instance, when the Police Department would go up for meetings in Sacramento—some of the things they would normally attend for the City-- they were able to cover this under EVIS and Planning Grants. Those items are not shown in this Budget. Those are separately reflected in the grants. The actual ac- tivity they had was quite a bit more than $2,350. They were able to save the City about $1,600 last year by do- ing this. Some of the grants are dead now. One of the grants is already over which required quite a few trips back and forth. The actual increase over the approved Budget is $954. We are more heavily engaged. This ties back in with the Council's request on the actual costs of the grant program, and we can come back and show in which areas the City has had to increase their actual cost. One of the things we have to do is make some ex- ploratory trips prior to having a grant approved. There's a lot of time and money involved in that. We can't fund this by a grant until the grant has been ap- proved. All the expenses we have before the grant is approved are costs to the General Fund. That's another of the reasons why this has been expanded, because the Police have expressed a desire, following Council's d-'^ection, tc dttempt to get more grants for our City and help alleviate the cost of running the Police De- partment. Councilman Me Caron asked what some of the abbrevia- tions meant on page 81. Mr. M^c^lis swered hat IACP is the International As- sociation of Chiefs of Police. SCARS is Southern Cali- fornia Association of Records Supervisors. Chief or Police Adams stated that CPRA is California rootle Radio Association. That's our membership so we have the right to vote. CounciL'-ia;'! Me Caron commented that $1,100 was designated for Miscellaneous Overnight Conferences for Detectives. Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peC m-593d Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 9 He asked why this was required. Chief of Police Adams explained that these are for Bur- glary Officers. Robbery Officers. Hbmicide—seven dif- ferent categories. These are two to three day seminars where they discuss various state-wide, current topics. Each organization usually has an annual conference. For some of them, the cost was picked up by EVIS this past year. We can't be sure it win happen again this year, so we have had to budget for alt the conferences. Councilman Me Caron asked if this were done on the in- dividual's time or on paid time. Chief Adams answered that it was a combination of both. Normally these programs run Thursday, Friday, Saturday, so the man is gone for a day or two on our time, and a day or two on his time. At other times they'll be on Sunday, Monday, Tuesday. Some of them are through the weekend—Friday afternoon through Monday morning. Councilman Me Caron asked how all this, as a complete unit, affected the overall efficiency of the depart- ment. Chief Adams answered that every time a man goes, it shorts the department. At the same time, the exper- tise they learn far outweighs the day or two that we pay them. We only pay them for forty hours a week when they go to these conferences. He explained that the men put In much of their own time doing in- vestigations, following up. They get called up in the middle of the night to follow up a homicide, a robbery, and they don't get paid for it. The aver- age detective does not get paid overtime. They may have to work all night. They may work fifty to sixty nours a week and get paid for forty. Councilman Me Caron commented that the efficiency is not depleted by going to these meetings if you take it as an overall picture. He stated that there's a pretty good-sized item for overtime this year and asked what brought that about. Chief Adams answered that the idea of the increase was the fact that we have some who are paid straight time, some who are paid time-and-a-half. We're trying to compensate everyone at an equal rate. Last Saturday and Sunday nights the men who were supposed to get off at 10:00 P,M. were still in the field at 10:30 and still had reports to do. They were here until 1:CG ar 2:00 in the morning, and they were each given either an hour-and-a-hatf or two hours overtime at straight time. When they go to court, they get time- and-a-half, which has created nothing but havoc in bookkeeping. Mr. Mocalis pointed out that last year $810,233 was budgeted for wages, and only $790,000 was spent. TL-jre was a $20,000 savings in wages, but we had to spend an additional $10,000 extra overtime. The Po- lice Department under-expended $10,000 in overall salaries. Councilman Me Caron asked if it would relieve the over- time factor if the same money were used for additional he^.p ra^ner than overtime. Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCCG59^ Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 10 Chief of Police Adams stated that we had two holidays last year which we weren't expecting which affected everyone. We had two all-day funerals. For the one funeral alone we had 416^ hours of overtime, which comes to $2,499. Men were out there from early one afternoon to the middle of the next afternoon, and that didn't count four who don't get overtime. That happened twice, and it appears we're going to have more of these funerals. Councilman Blewett asked if we could get some state as- sistance for that. Mayor King asked for recommendation in that area at some future date. Chief of Police Adams stated that we have one other prob- 1en-, which has surfaced. We had a situation worked out with the District Attorney's Office, where our people did not have to go to Pomona Superior Court. They could be on call. A11 subpoenas which were issued were on an en- call basis with the idea that within one hour any man who was needed would be in court ready to testify. This saved us quite a bit. Our State District Attorney. Joe Busch decided that this was not fair to the defendant, so every man who is issued a subpoena out of the Superior Court must be there and answer at the time indicated. He may sit out there for three or four days at our expense, collecting time-and-a-half overtime, waiting to go to trial, and then on the fourth day find out that they set- tled it out of court that morning, so he's sent back home. Mayor King commented that possibly the City Council should write a letter to Mr. Busch to this effect. Chief Adams stated that he thinks the Police Association has done that and that they would welcome additional sup- port. Councilman Me Caron asked why court time is time-and-a-half. Chief Adams answered that that's the way it's spelled out in the salary resolution. If it's during regular hours, a man gets his regular salary. If it's during his off-duty hours, he gets time-and-a-half. Mayor King directed the City Manager to draft a letter to that effect because of the exorbitant costs in this area. e will pursue it and then follow through to find out if he has any sentiments on the part of the cities. City Manager Mocalis stated that the next item is almost ide-nticcLl to last year. It shows an increase of a lit- tle less than $200. That's our actual cost for Insur- ance Bond Premiums. Training is up $450 over last year's $2,050, This is the first item on page 68. The total for dv'eryth'i'ng except capital outlay was $76,669.50 last year. This year's recommended total is $89,344. Last year motor vehicles were approved at $24,000. $24,300 is recommended this year. Office furniture last year \d. 12.^5. his year we're recommending $1,000. Other equipment last year was $2,015, white we're rec- ommending $7,421 this year. The total was $27,327.35 last year and $32,421 this year. The overall increase in the cost of the budget for the Police Department is about 1^ % over last year. That includes the salaries that were voted last year after the Budget had been Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 1973 07 02 CC MIN(ÌìÕ4 pe0005 s-n Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 12 Councilman Me Caron asked if the telephone service to Johnstone Peak costs that much. There's nobody up there. Mr. Mocalis answered that the telephone service amount is the cost for our repeater station. We have two ways of transmitting information, and this is the land line operation. Regarding Public Works on page 90, Mr. Mocalis stated PUBLIC WORKS that the request was for $994,092. The recommended amount is $774,821. He reduced the requested amount for contractual services by $41,650, and $58,537 was dropped from personnel services. $50,790 was sub- tracted from the maintenance and operations request, and capital outlay was decreased from $77,894 to $9,600. He pointed out that the difference between the request and recommendation which was $219,271 doesn't reflect that much of a difference in opinion between Mr. Perry and himself. Mr. Perry was listing what he would like to have if they were able to fund the programs they thought were important. Mr. Perry did what he was asked to do, and then the recommendation had to be brought down to the realm of possibility. The Council should be aware of what is asked for to help in future planning. Permanent wages are only up $1,618 from last year, Mr. Mocalis stated. Temporary wages are down $2,300. Last year personnel costs in Public Works were $509,151. The request this year was for $569,058. The recommended amount is $510,521—$1,370 more than last year. Councilman Me Caron asked about the large increase in utilities on page 92. Mr. Mocalis answered that that reflects our actual es- timated cost we're going to have this year. Last year the budgeted amount was $9,425. The projected amount we spent this last year was $11,845. We have had a rate increase by the Public Utilities Commission. This reflects additional cost to the City. AH the tele- pnones are budgeted under Public Works except the Po- lice Department telephones. Every time we put in an- other signalized intersection our energy costs go up. Th& increase includes increased cost of telephone and other utilities—water, and so forth. It shows that we have been expending funds. Ramona Boulevard went into full operation a little over a year ago. Alt those signals and there are quite a few more than there were in the past) reflect additional costs for energy. That's one of the explanations. We have a two-fold increase. Councilman Me Caron commented that he thought some of the cost was covered by gasoline tax money. Mr. Mocalis explained that the actual energy costs are out of the General Fund, but we do transfer some funds in from gas tax funds to take care of that. You'll see dn increase in the amount of money we took out of gas tax, so the gas tax actually does cover that addi- tional cost. It's shown as a larger amount in the Gen- eral Fund expenditure, but there is concomitantty a larger amount of revenue to the General Fund from the gas tax fund. Councilman Me Caron asked if this affects the gas tax Conti'luec!) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCC0594.J Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 13 funds which we can appropriately use in the General Fund for repairing streets. We're limited in the amount of money we can spend. Mr. Mocalis explained that this year we have increased the amount of money we have taken from the gas tax funds and put into the General Fund. In prior years we had a very sustained effort to put in a lot of physi- cal improvements. Ramona Boulevard was the largest of these. We were taking many funds which could be used elsewhere and tunneling them into the capital Improve- ment projects in the Public Works Department. This year we have taken more out of the gas tax funds and used it for General Fund purposes because of the actual cost of running Public Works. Councilman Me Caron stated that we have some gas tax money which is allowed to be put into the General Fund which can be spent for other things on local streets. He asked if this would be affected when we start taking it out. Mr. Mocatis stated that this is 2107 money and that it is affected. Councilman Me Caron commented that it doesn't pay to have many signals in this town. Mr. Mocatis explained that that's one of the considera- tions you have to make. When you put in a new park, the cost of maintenance is really the biggest considera- tion. Mayor King commented that we saved money by contracting for other than County service. Councilman Me Caron stated that that still doesn't af- fect the fact that we're spending the capital amount we're allowed on 2107 monies. We're using it for lighting signals, and some of that money could be used on streets. We're getting our priorities mixed a lit- tle bit. Mayor King stated that he thought Mr. Perry had out- lined funds available for reconstruction and resurfac- ing of a11 our thoroughfares. There's a priority, and tha^s to begin sometime during the latter part of this year. City Manager Mocatis stated that the estimated cost of providing water for all the median strips, our drink- ing fountain outside, a11 of our parks—all the water needs of the City—is $8,000. $6,000 is estimated for gas and electricity, and $6,000 is estimated for energy for the traffic signals. Councilman Me Caron stated that it looks nice to have the red and green lights around town, but maybe we shoj'^-J stow dow.i on putting them in. City Manager Mocalis stated that we've had to slow down this year because there has been a tremendous amount of support f^i'r. che General Fund into gas tax projects. We have used most of our gas tax funds for gas tax pur- poses, whereas the state law allows you to use much of this fund to fund the administrative costs of doing bus'.r^o; in the Public Works Department and other related Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCCQ?^ Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 14 costs. In the past we have put most of the money into capital improvements. We've had to put some of the money now into the General Fund to support the General Fund part of Public Works. The charge is back to gas tax. We're using 2107 money, part of 2106 money, and all 2107.5 money. This year we have a portion of the 2106 money being used for capital improvements. We have virtually all of the 2107 money being used in the General Fund now. A11 of that money actually conies back into Public Works, but it's to pick up some of the normally General Fund activity of Public Works. Mr. Mocalis went on to say that the next biggest item is no. 43 on page 92—$45,000 recommended for Rock, Mineral, and Chemical. The request was $53,000. Last year we spent $21,200. That is the speedup of the curb and gutter program and the fact that we're going to be doing a lot of overlay work. When we do curb and gut- ter work, the City pays for the pave-out between the new curb and gutter and where the existing pavement is. Last year it went from around $12,000 or $14,000 to $21,200, and now to $45,000. This is the accelerated program. We have another year-and-a-half to two years left. Then the program will be through, and that fig- ure wilt drop down. Included in that figure, though, is the inception of an overlay program. We^e going in now and putting in more overlays on some of the streets which badly need recapping. Councilman Me Caron asked if this would be contractual. Mr. Mocatis answered that it would be done by the de- partment. The Special Department Supplies went down $5,400. That wasn't so much a savings as shifting some of it into the Rock, Mineral, and Chemical category for better identification of what is actually in that par- ticular fund. The other three items on that page are fairly much the same. Vehicle Operating Supplies are up some, but this was covered under the Police Depart- ment. There are seventy-six units that we maintain for a total maintenance cost of $33,700 for the whole City. That's about $443 per unit per year. On page 93, last year we budgeted $350 for training. We actually spent $349. The request was for $2,050, and $750 is recom- mended. The total cost of Public Works, for everything except capital outlay is recommended at $122,000 versus last year's actual cost of $95,041. Councilman Me Caron asked what training we have to do in Public Works. Mr. Mocatis explained that the responsibility of Public Works covers the Building Department, Street and Main- tenance, and other various sections. This amount of money is for seminars, not academic study, to further their knowledge of the Building Code, for instance. ICBO has seminars frequently on changes, and we have to send our people to these seminars to find out what state-maridated changes have been brought about and also what changes are forthcoming. The state has been man- dating many extra programs. We have to keep these peo- ple trained on the things which are coming up. The most easily identifiable change is the Environmental Impact Study which must be made now. No City was pre- pared to cope with it. Other elements are coming up for mandatory inclusion in the General Plan—the seis- mic eteiTient is one which is the responsibility of the Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe005944 Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 15 Public Safety Department. We have to have our people well informed on what's to be Included. There are three elements In Public Works. They have the re- sponsibility of bringing It to the Council for adop- tion Into our General Plan. They're all brand new things. That's essentially where that money Is go- ing. Mr. Mocalis stated that Mr. Perry had made a request on buildings of $18,500. This essentially had to do with the vehicle maintenance building and some renova- tions. All the renovations except the vehicle mainte- nance building have been taken care of already out of funds that were excess from the 1972-73 Budget. That's why that was eliminated. He put his budget together before Council had approved the various"Improvements— the commercial industrial office and renovations, the IBM new building, and the general stores, etc. That's all been accomplished, so the reconmendation is only for $500 instead of $18.500. Mr. Mocalis stated that $32,800 was requested for motor vehicles. This included dump trucks, flatbed trucks. pickup trucks, automobiles with radios, and so forth. Mr. Mocalis recommended deleting all of those units. They are still serviceable. If we could afford it, he would concur that we ought to replace them. The equip- ment we have should last us through the year. Last year we spent $15.454 on some new vehicles* For Office Furniture, $2,325 was requested, and the recommendation was $Q. Some of these were approved last year, but es- sentially they were a desk, chair, calculator, type- writers, etc. Before we go into too many purchases of equipment of this nature, he wanted to have a better look at the equipment which may be reverting to the City when some of our grant programs die. He's satis- fied that we can get by with what we have this year, If we are successful In putting up a new police facility and City Halt. that would be an appropriate time to look at the overall needs of the City. Councilman Hamilton asked what kind of Impact wrench costs $300. Mechanics use a kind that costs about $22. Mr. Mocalis explained that it was an air impact wrench. The approved budget last year was $722,177.62. The rec- ommended budget this year for Public Works is $774,821. Councilman Me Caron asked about the lubrication rack listed on page 96. Mr. Mocal-is stated that it had escaped his attention that that had been included in the Budget. He stated that when he had been talking to the Council before aboi*t doing our various work he didn't realize that we had included it in the recommended Budget. He stated that he vroutd have to retract some of the things he had said before about not thinking it was wise to rr^ these improvements now. That may be a $3,500 tdv-ings we could make, too. Mr. Perry had given him the report on March 6th in which he talked about tak- ing over the fleet maintenance of the City vehicles. He pointed cut at that time that he had an expendi- ture of $6»000 for that, and now he has a budgeted figure of $3,500. He does not know about the differ- ence between these two figures. He suggested that we it.uve it in and he would come back to the Council with Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe0005845 Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 16 an explanation of why 1t 1s still in there. If it turns out that there is not a good, sufficient rea- son, then that could be an additional amount of money we could have. Councilman Blewett asked about cleanup of City ease- ments, the first contractual item on page 97. City Manager Mocalis stated that we have never con-' tracted before to have outside people clean up our City. We've had our own street crews go out and do this. Councilman Me Caron stated that on this page are some things which can be charged to the property owners. He asked if that is listed under antici- pated income. Mr. Mocatis stated that whenever we show an item as a General Fund expenditure we have to perform the work at the expense of the General Fund, but the re- imbursements are reflected back on the pink sheets at the very beginning of the report. Councilman Hamilton asked if the $34,000 to R. F. Dickson is for street sweeping. Mr. Mocalis stated that an amount of $43,500 was asked for to maintain our schedule of sweeping the downtown area twice a week and doubling the ser- vice on the residential streets from once every two weeks to every week. $34,000 is what we're presently paying for—once every two weeks for resi- dential and twice a week for commercial. The Coun- cil had not instructed the City Manager to consider doubling up on that service, so he is recommending that we maintain our current rate. Councilman Me Caron asked why it costs $34.000 for half the service and yoTu can double it for $9,500. Mr. Mocalis stated that one of the problems you have is that it doesn't take one man every day to do this. The capitalized cost of buying the equipment has already been taken care of by Mr. Dickson, so all you're talking about is the addi- tional hours of labor involved in the broom re- placement and dumping fees. Councilman Blewett stated that the fixed costs come down per mile. Mr. Mocalis stated that the cost of doing the com- pere"a1 area is a very substantial portion of the $34.000. Councilman Me Caron stated that if you go somewhere ar.c t costs you so much. you can't come back for one-third of the cost. Mr. Mocalis seated that one of the things to think about, i^ that che commercial part of the street sweeping operation is an expensive one; it's twice a week. We only do the residential once every two weeks. We're not actually doubling up the whole jrv-ice; w^'re doubling up on a minor part of the total service. The commercial operation of twice Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peOOQ594G Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 17 a week would be hit four times more frequently than the residential areas, so we're not talking about doubting the whole thing. We're only talking about doubling a portion of the overall contract, which would be the residential areas. Councilman Btewett stated that he would not object to spending the $9,500 more, because the amount of complaints on street sweeping has diminished con- siderably in the past six months, since we've been on the once a week program. People have been hap- pier. It's an important service. The City looks better when the streets are clean. He doesn't feel it's a bad expenditure. Mr. Mocalis stated that he made an error. $43,500 was what Mr. Perry indicated we could do it for if we purchased our own equipment. This would be run- ning the cost over a five-year period of deprecia- tion for the sweepers. We would need three sweepers- two large sweepers and one mini-sweeper. If Mr. Dickson did it, he indicated it would cost us $51,556. The difference between the two services, then, would be approximately $17,000 to double up on the residen- tial areas If Mr. Dickson does it. Councilman Me Caron asked what Mr. Mocatis thought it would cost if we did our own. Mr. Mocalis stated that the cost would be $43,500. This would be for once a week. The March 19th report indicates that the cost for residential areas and com- mercial areas is $30,862. We also contract with an- other organization, A-1 Power Sweeping, which does the parking lots and the Civic Center. The total is $33,070 for both A-1 Sweeping and R. F. Dickson. Mr. Dickson and A-1 have Indicated that it would cost us $51,556 if we upgrade the service to once a week for residential and continue it twice a week for commercial. Mr. Perry has Indicated that If we went to our own street sweep- Ing operation we could do it for approximately $46,800. If we do it ourselves and stay with the same level of service we have we could do it for $43,500, but In that would be some capitalized outlay. We'd have to get two sweepers at $20.000 and a mini-sweeper at $5,000. We'd have to have $25,000 in capitalized costs, and it would depreciate over a five-year period. Councilman Hamilton stated that we are paying Dickson $34,000 and A-1 Power Sweeping $2.500. We're paying out $36,500. If we buy our own it's going to cost us $43,500 to upgrade this to once a week. Councilman Me Caron stated that it would be for the same service, otherwise the cost would go up to $51,556. Mr. Mocalis stated that it would cost us $51,556 if we upgrade and let Dickson do it. If we do it ourselves, u^ Perry feels that we can do it for $38,600. but we'11 have a one-time capitalized outlay of $25,000 to buy the sweepers. He corrected himself by saying that the sweepers are $20,000 each. We would have approxl" na-L,^ $9,000 depreciation per year for five years. If you put the whole program together for a five-year period, it roughs out at $47,000 per year. The capl- ta1i2ed outlay would be $45,000. Then we have to employ people, and It costs $6,500 a year just for broom re- placement. Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCC05947 Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 18 Mayor King commented that traffic signal maintenance has j iimped $1,000. Councilman Hamilton stated that the street sweeping has never been satisfactory, and we've had more com- plaints on it than on anything else. They go at such a rate of speed that you get a lot of complaints. Also, turning in the street and dumping dirt have caused problems. Up until about three months ago, he stated that he was getting a complaint from somebody every day. Mr. Perry had told him that it was almost impossible to police this. You'd have to have one man follow them around all the time. The only way that we're ever going to take care of the situation and give the people the service they're entitled to is to buy our own. Maybe this isn't the time, he stated, but he suggested that we go through this Bud- get and if we can find our way clear to purchase this equipment, even if we have to borrow some money from our budgeted funds for a new City Hall and pay it back as the money comes in from revenue sharing, that we buy it. This has been a thorn in our side ever since he has been on the Council. In downtown, they never touched it for one full week, week before last. There were beer cans and everything else in the curbs and gutters, and people were complaining about it, so he went out and swept up in front of his store. He picked up a bushel full of debris. He called City Halt and was totd that the sweeper broke down. You'd think that a contractor would have an extra sweeper to take care of something like this. Mr. Mocalis stated that the one thing we could do if the Council wished to entertain that idea is return $9.000 back to the fund each year. That would be part of the budgeted amount of $46,800. We are in a position to fund this if the Council wishes. We do have a sizable amount of money put aside for our pro- posed police facility and City Hall, but it should be done with the plan in mind that full reimbursement would be made back to that fund and it would be a bud- geted item each year by Public Works. He's satisfied that there is not an additional $45,000 lying around which could be used. We'd have to borrow it out of our appropriated surpluses and pay it back as time went by. Councilman Me Caron asked why Dickson couldn't improve their service. Councilman Hamilton stated that you can't police them. They have different drivers. Some of them go about Lwemy miles an hour, and they blow dirt up on the sidewalk instead of picking it up. There are constant complaints. Then there are streets they don't get. There are people on Downing Street who watch for the sweeper. For thirty days they didn't even go down that street. You can't have someone follow him around all the time to see that he sweeps it. If we've got orr c^r nun and our own sweeper we can control this. Councilman Blewett stated that he would like to im- prove the service this year and probably continue with the Dickson Company this year. During the next year he would like to accomplish the building of the Public Works Yard. We shouldn't go into any new services until we have the adequate facilities to Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peC C05'94ti Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 19 handle them. We don't have adequate facilities In that Public Works Yard. If we add services prior to the time when we build an adequate facility, we'll have the cart before the horse. Councilman Hamilton asked if Councilman Blewett didn't think we had enough room for two sweepers. Councilman Blewett commented that they have to change brushes on them, they have to work on them, etc. We would probably be better off improving the service for a year, maybe even upping it to the higher figure, and then this year accomplish the building of a new Public Works Yard. Then we could go into street sweeping. That would be the proper and appropriate time to do it. We shouldn't add vehicle maintenance and street sweep- ing before we build that yard. He stated that he hasn't had any complaints on street sweeping for the past three months. Mayor King stated that he agreed-that the yard should come first, but he didn't feel we should increase the service. These people can be told of the Intent, that funds are available if we do have to use them. Unless they increase their services or do a better job, we'll have to use the monies which we don't want to use. He doesn't want to take any other funds. Councilman Hamilton asked about the cancellation clause on the contract with R. F. Dickson. City Manager Mocalis stated that he thought it was one of the loosest arrangements we have. A thirty-day time period is necessary by either party. The contract has been running for many years. Finance Director Duncan commented that the contract has been running since 1956, with one year out when we did our own sweeping. Mayor King stated that the best way to get these people to do a better job is to tell them we're going to do It ourselves if they can't, as much as we can't afford It. Councilman Me Caron stated that perhaps at this point WQ should ask for a recap of all the expenses we have now, what it would cost us to have the yard, how much overhead we're incurring by having the yard, and every- tning that's necessary to maintain all the vehicles. It might be set up as a separate departmenti or we could put it under Public Works. We could compare that figure with the cost of doing all those things as they're listed in the Budget. If it looks good enough, we may want to build that right away. We can change this Bud- get at any time during the year that we feel it becomes necessary. Right now we can go along with what is here, but let's get these other reports in and decide what to do from there. Mr. i'iocalis stated that he already had a report from the Public Works Director on the estimated costs of building the new Corporation Yard and that if it be- comes apparent later in the year that it would be a ea^ible thing, we could have a Budget Amendment. He thought that the whole thing would come into focus ra- ther quickly after we get the report back from Stone and Youngberg and after we have the revised figures Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe000594^ Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 20 from Maurice Fleischman and Associates. This wilt be within three months' time. Mr. Mocatis has met with Mr. Fleischman. We have a contract which is about three years old with his firm. They have done some work for us already, and we are in a position to pro- ceed. There will be a report at the next Council meeting on the work done to date and a recommendation that we probably ought to give them a partial payment. They've been very good about waiting. Since the Coun- cil has set aside a building fund, and we do have funds available, it would be proper at this time. Ambulance Services are on page 100. Last year we bud- geted $8,000. It only cost $7,000, so both the re- quest and the recommendation are for $7,000. Recreation and Parks starts on page 102. Last year they had under the 7200 department, which is the school portion of it, $30,016 approved. This year they have requested $26,873. This amount is recom- mended. They are within the tax rate which was set last year. They are requesting $3,143 less than last year. The basic change in the cost is in per- sonnel services. There is no substantial change at a11 in their budget. The wages came down. Page 108 starts the 7300 department of Recreation and Parks. That's down $4,912.23 from last year. Person- nel services were up, but capital outlay was down. Last year we spent a little over $20,000. This year the request is for $8,575 for capital outlay. There's no substantial change in department 7300 except for the lowering of capital outlay. Mayor King mentioned that there were a few complaints about the auditorium not being kept clean enough. Mr. Mocatis explained that that is the next item- department 7400, on page 118. Last year it was bud- geted at $3,966. This year the request is for $4,518. One of the problems was a vacuum, which is covered this year in capital outlay. Councilman Btewett asked if the auditorium didn't get cleaned because the vacuum didn't work. Mr. Mocatis answered that he didn't think they had jn^. There's $600 requested for a piano with a doily, $265 for a vacuum sweeper, and $200 for a portable ticket cage. Councilman Blewett stated that he is of the mind not to give the Parks and Recreation Department any money until they come back with a report on teenage dances, Trif." Counc'n asked for it several months ago, and ei- ther the Parks and Recreation Department or the de- partment head has been very lax in providing Council with that information. It was requested by the Coun- c^ sr a whole. It was regarding the possibility of t; w.^y providing teenage dances in the summer. Councilman Hamilton asked where they would be held. Councilman Btewett answered that they could be held in the park, at school facilities, etc. We just asked for a report to come back to us and never got one. Sewer Connection Fund, page 125. Mr. Mocalis stated Continued) AMBULANCE SERVICES RECREATION & PARKS SEWER CONNECTION BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe00.0^:>Q' Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 21 that the recommended amount this year 1s $5,000. This 1s a fund which was set up to take care of handling our Sewer Fund. It's not an Item we use to charge expenses against. Curb and Gutter, page 129. It was $18,000 last year, and $25,000 Is reconmended this year. The amount of money is up because we're trying to accelerate the program and get a11 the curb and gutter work done with- in the next year-and-a-half to two years. This 1s a follow-through of the Council's approval to finish up the remaining 15 % of our City that does not have curbs and gutters. This money does come back to the General Fund at the end of the program. Finance Director Duncan corronented that they were work- ing on a detailed report from the beginning of the curb and gutter program. Street Lighting, page 133, is up $5,267 from last year. Mr. Mocalis stated that he didn't put in a recommended amount because when this Budget was put together we didn't have the street lighting portion done. He felt that the recommendation would be very dose to the de- partmental request. However, he wants to have the re- port in his hands first. Mr. Mocatis asked Mrs. Duncan if Mr. Perry had given her anything further on the street lighting. Mrs. Duncan stated that they have checked the projected revenues and the bi11 ings coming in from Edison. Al- most all the lights are installed that they wanted for the residential areas. Mr. Perry is concerned about the cost of the downtown lights. He was thinking about finding some way to turn off every other light so you would not be able to read a paper there at 2:00 A.M. The costs are running about $160,000. Using the Edi- son billings as a projection, she felt we would have ample revenue to cover it, but that there would not be a surplus. Councilman Hamilton commented on the street lighting on Ramona and asked what the additional cost is. Mrs. Duncan stated that there was no way to make a good comparison, but that she could give a cost of what Ramona is costing us, as we're billed bimonthly. Councilman Hamilton stated that he would tike to know that. Perhaps they could be put on a time clock after 9:00 or 10:00 P.M.. and half of them could be cut off. Mrs. Duncan stated that Mr. Perry feels very strongly about th^t. He would like to have every other tight 90 off a-c a certain time. Hopefully we'11 be making some changes. He doesn't know the cost at this time. We will be able to give a report on what it's costing io'A' and perhaps get a projected figure for cutting that in half after 12:00. Of course, we have to think about burglary. Ccuncnr'ic.n Me Caron coirmented that it would appear on both ends of town that it's fairly dark. If you have someone coming from West Covina or the County, sec- tions are fairly well lit up, then they hit Baldwin and for naif a mile there it's really dark. Then you hit this tit-up place. We should have at least a Continued) CURB & GUTTER STREET LIGHTING BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe0005951 Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 22 few more lights In the outer areas. Mr. Mocalis stated that one of the projects this year 1s to extend the lighting to our west City Limits. Planning Director Gordon stated that on the capital Improvement program it shows there will be money for putting in medians on Ramona. Project 139 win put in the median from Francisquito to the 605 Freeway. He asked Councilman Me Caron if he were referring to Ramona or Badillo on the east. Councilman Me Caron stated he wanted to know about Badillo on the east. Planning Director Gordon stated that he would have to check that out. but he thought that the median went all the way to our eastern City Limits. He stated that Mr. Perry would be glad to give a report when he gets back on what the standard of lighting is now and what could be done about It. Mr. Mocalis stated that the remaining four pages of STREET IMPROVE- the Budget are a recapitulation of the Street Improve- MENT PROGRAM ment Program. We anticipate expending $500,000 on Ra- mona Boulevard for project 127 to acquire the railroad right-of-way. Project 139 is to widen and construct landscape medians on Ramona Boulevard from Francisquito all the way to the 605. which will cost $175,000. Proj- ect 140 will widen and reconstruct Ramona Boulevard from Baditio to the eastern City Limits, for a total of $330»000. Project 142 is the reconstruction overlay of Pacific Avenue and Maine Avenue to the southeasterly City Limits, for $100,000. Curb and gutter construction on Bess Avenue wilt be $20,000. Councilman Me Caron asked for the reason for project 147. He wanted to know If alt the work in this area is because of the bridge which is to be built over the wash. Mr. Mocalis stated that this is one of our most criti- cal areas of need. Bess Avenue is inundated all the time. It's been a high-priority item for a long time. This is just for curbs and gutters. We*re going to install signals at Frazier and Francisquito. That wm cost $20.000. Mr. Mocalis asked Mr. Gordon to have Mr. Perry make a correction on page 138—project 148, signal installa- tion" not modification." Councilman Me Caron asked how much burden the signals were adding onto the General Fund in the way of upkeep. Finance Director Duncan stated that the estimate would be ballpark. Since we've changed to TSM, she hesi- tated to give an estimate but stated that she would be happy to bring a report. Councilman Blewett stated that he would be somewhat leery on looking at Frazier and Francisquito. If we pur signals in down there, there's a real potential prob.em with the kids at Sierra Vista. It will speed up that intersection and probably cause an appreciable increase in accidents. It might cause some kids to get hit. feeling safe that they had the signal and Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pew^ 00505^ Adjourned Regular Meeting of the Baldwin Park City Council July 2» 1973 Page 23 then the signal changing. The City should look Into that very carefully. Mr, Mocalis explained that before any of these proj- ects would be constructed, a report would be made to Council with a complete breakdown and traffic records. These are not approved projects. The final approval will come about when we come up to contract time. Planning Director Gordon mentioned that about a year ago under one of the federal programs, the Topics Program, we hired a traffic consultant who did a mas- ter plan of the City and what was needed in the way of traffic safety facilities. A report was presented to the Council in the form of priority Items and where they felt the money should be spent on traffic signal work and traffic widening work. This Is part of that program. Discussion followed regarding the disadvantages of the proposed signal. 00- Mayor King entertained a motion to adjourn to an Execu- tive Session. AT 9:20 P.M. COUNCILMAN BLEWETT MOVED THAT THE CITY ADJOURN 9:20 P.M. COUNCIL ADJOURN TO AN EXECUTIVE SESSION. COUNCILMAN TO EXECUTIVE SESSION HAMILTON SECONDED. There were no objections. The motion carried and was so ordered. 00- At 9:45 P.M., the City Council reconvened in adjourned 9:45 P.M, regular session. Present: Councilmen Blewett, Gregory, RECONVENED IN ADJ. Hamilton, Me Caron, and Mayor King. Also Present: REGULAR SESSION City Manager Mocalis, Planning Director Gordon, City Treasurer Ca1e» and City Clerk Balkus. 00- CUy Clerk Balkus read by title: RES. NO. 73-119 RESOLUTION NO. 73-119. ADOPTING A BASIC SALARY PLAN BASIC SALARY PLAN COUNCILMAN GREGORY MOVED THAT RESOLUTION NO. 73-119 BE ADOPTED AND THAT FURTHER READING BE WAIVED. COUNCILMAN HAMILTON SECONDED. There were no ob- jections. The motion carried and was so ordered. RES. NO. 73-119 ADOPTED 00- City Manager Mocalis stated that we had concluded CHAMBER OF COMMERCE Ti^st of the Items on the Budget. He believed that BUDGET the Council had some other items they wished to go back over. He was contacted by the Chamber of Com- merce. They asked if the Council would be taking action tonight. He Indicated that he wasn't realty sure. Mr. E. Waldo had been in the audience earlier. It is one of the items which the Council hasn't dis- cussed. Councilman Me Caron stated that there's one thing we should take into consideration—nothing can be pur- c^.cse^ until we have this Budget approved. This is stalling everything. You can't hold things up Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCC0595J Adjourned Regular Meeting of the Baldwin Park City Council July 2» 1973 Page 24 indefinitely because of it. If there are any changes we want to make 1n this, we should go back over the Budget, and they can be handled as separate items at a later date. Councilman Blewett stated that he felt the Chamber of Commerce Budget should be left out of the Budget, pending a meeting of the Board of Directors. We did have a meeting with them, and they asked for comments, and he would like to see the reaction of the Chamber of Commerce before passing any Budget. Councilman Me Caron commented that he'd heard a lot about this particular meeting and the comments which were made down there. It seemed to create a little furor among them. They were at a loss to know just what they should be doing. He asked what was expected of them and If they had taken action. Councilman Blewett stated that he expects a redirec- tion of priorities. The Chamber of Commerce should be redirected toward the business community, which they*ve almost totally neglected all the years which he has been on the Council. They've functioned bet- ter as an organization in the last year, but they haven't functioned better as a Chamber of Commerce. Councilman Me Caron thought that the points Council- man Blewett brought out were well taken. They were wondering just what action was expected of them. Any action in the direction that may have been indi- cated would probably be out of line. We should wait to find out exactly what would be expected of them by the Council. Mayor King stated that he had outlined similar to what Councilman Blewett had—the same priorities. They did have a meeting, but they didn't have a quo- rum, so they couldn't get down to the basics or those priorities. They are going to have another meeting. He suggested that we hold that portion of the Budget until such time as we see the direction the Board wants to guide. Councilman Me Caron added that the Board is willing to acquiesce. He didn't think that because of the objections brought out the Chamber as a whole should be ir.ade to suffer. The Chamber of Commerce should not be left out of the Budget. If a satisfactory change is not made, then we can take action on it later. Councilman Blewett added that that isn't the thing. He just wants to make sure that the City is going to get some dollar value for the money we would be giv- ing t^em. He wants to make sure that we get more than we've gotten in the past year. Councilman Gregory stated that she's gone through quite a few budget sessions since 1964. We've al- ways nad pretty much the same conditions concerning the Chamber of Commerce. When Mr. Littlejohn spoke to us for Mr. Lechtenberg, he read a letter of in- dent s to what the Chamber was going to do, because at tnat time we were considering a cutback of monies to the Chamber. We felt at that time they hadn't been up to it or acted as a true Chamber of Commerce. Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peOri0^9'5'4 Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 25 They had been slipping even then as for doing any particular thing for the merchants of our City. At that time Mr. Parenteau worked very hard to build the fires under the merchants and the Chamber of Commerce. After the letter was read and given to us it was filed. She didn't believe one solitary thing was ever carried out by the Chamber of Com- merce after we had said alt the necessary things to these people. We said that If they would live by the letter we would go ahead and give them the mon- ey again. It's been nothing but a downhill road for the Chamber this past year. They've done charitable work, which is the work of the Service Council. They should be commended for the things they've beer doing as a service organization, but she hasn't seen the town progress business-wise because of them. No brochures that she knows of have gone out. It's not really and truly a Chamber of Commerce. She's terri- bly disappointed in them. She remembers back when the various managers came here. They attended schools and seminars as to what was expected of the Chamber, just as we were talking tonight about the training programs for the personnel here in City Halt. We as a City, personnel-wise, have progressed because of our training. She can't say that of the Chamber. She has criticized them, but she has also been a very staunch supporter of the Chamber of Commerce. She has worked many, many years for them, giving volunteer work to them. At every budget session we turn the other cheek until we've run out of cheeks. We have been treating them to something we really don't have to give them any more. She doesn't know what it is that they need. They don't need direction from us. We are not the Chamber of Commerce. We are the City which has been subsidizing these people, hoping that they could grow up and stand on their own two feet and produce as a Chamber. Councilman Me Caron wilt have to go along with that. She asked how many presi- dents have come before us and begged and read the let- ters of intent. Councilman Me Caron felt we should regress a little bit and decide how this money came about as being given to the Chamber of Commerce. At one time the City was giving them $5,000 a year approximately. Then the year that it was increased to $16,000 this Council raised the business license to the gross /^unt o^ over $20.000. This $20,000 was to more than offset the $16,000 which was given to the Chamber. This is not money coming from other taxpayers' pock- ets; this is money coming from the businessmen's pockets, he doesn't see where Council takes the po- sition that they can start dictating to another group. This is exactly what's happening. You have the power to tax them on one hand and then try to dictate how they should operate on the other. He is a member of the Chamber, but he's not active, so he doesn't have any personal interest in seeing that they get their money. There is no conflict of in- terfc^t whatsoever. He doesn't see where the Council has a right to start dictating. Mayor King stated that the City is contributing ap- proximately $16,000 a year to the Chamber. He re- alizes that this Isn't an exorbitant fee compared to some cities of equal size, but, on the other hand, when you say we dictate, we dislike that word. We Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe000^55 Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 26 are looking at a very tight budget, and we are the so-called keepers of the taxpayers' money. We want to see that that money Is dispersed properly to what- ever 1s In need. We aren't dictating, we're trying to guide the use of the funds which are being given for a purpose. The purpose Is to stimulate commer- cial and industrial growth. As was indicated a mo- ment ago, we certainty like charitable gestures. The Service Council and other organizations are most happy to have help in this area. A little guidance would do the job. As was mentioned at the Chamber of Commerce Breakfast, at which Councilman Me Caron was not in attendance, Mr. Waldo is a prime mover. He's a very capable individual, and the meeting was set up for a purpose. The purpose was to find what the Council thought should be done with the money. and there were only two of us there. It was Indicated at that time that the money should be directed to that purpose and not off into all these other areas that are distracting so from what the Chamber should be doing. It isn't dictating at all. The meeting was for a purpose, and we laid it out. That's the way it should be—not behind closed doors or behind some- one's back. He asked how Councilman Me Caron felt as a Councilman in distributing the funds that he's supposed to distribute fairly and adequately. Councilman Me Caron asked to go back to what Mayor King had just said. You two went down there and met with the Chamber of Commerce Directors. You told them exactly what you thought should be done as far as the Chamber's operation is concerned. Mayor King stated that they were the only two in attendance. Councilman Me Caron stated that he didn't attend be- cause he didn't know about the meeting. Now you come back here to the Council and you decide you want to withhold the funds from them because you still haven't got any answer from them as to how they're going to operate this coming year. Mayor King stated that Councilman Blewett only made that suggestion. Councilman Me Caron stated that there seems to be an opposition here which favors holding the item out from the Budget. If we're going to do that, we should also reduce the license fees of the mer- chants around town by an equal amount. Councilman Gregory stated that she didn't think the business license fees were done to get the money. It was for the sake of revenue to the City. Councilman Me Caron stated that it was to make up for the money which was given to the Chamber. He keeps old minutes, and he can show them if it be- comes necessary. There is a statement from the former City Manager which states exactly what was done. yo^ King stated that that is beside the point. We were stilt there for a purpose—to tend our ideas on how we feet the Chamber should continue. Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe000595o Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 27 Councilman Me Caron stated that they want to know the direction they were supposed to take. Councilman Blewett explained that the basis for a lot of the complaints which he had made the other morning at the Chamber of Commerce Breakfast did not come from just idle people; they came from business people with-in the community. He's heard that before about the business license fees being raised to service the business community. One of his major complaints Is that the Chamber of Conmerce is not servicing the business community. They haven't done one thing to service the business community in this past year. They aren't promoting sales. He stated that Council- man Hamilton could verify everything that he was say- ing. They aren't promoting the merchants. They're running a welfare agency over there when they should be running a promotional agency for the business peo- ple in this community. That is the direction to which this money was supposed to be put. It's time that it be put to that purpose. Let's get on the Chamber of Conwerce. Let's make them produce as a Chamber of Commerce. He emphasized that he's not saying to cut their funds, but to make them present a plan of action. Councilman Me Caron stated that it's the same thing. You can still demand that from them, and you can stm tell them what you want, but don't start leav- ing it out of the Budget. Councilman Blewett stated we should leave it out now and see what they come up with. He stated that he is tired of the way it's been going. Councilman Me Caron stated that they'll do whatever i is asked of them. Councilman Gregory stated that every year the Chamber asks for direction from us. She asked why they asked. If they don't know after the few years we've been on here what we expect of them--we go through this every year—what is it they need? Someone's not getting proper training along the way to know, or they're not coming to our meetings and absorbing some of the things that are being said. Councilman Hamilton felt that they need a new set of priorities, as Councilman Blewett brought out. Also, he felt that the Chamber needs more money than $16»000. They put In a budget for $24,000 for a good, active, strong Chamber. It's hard to operate on a small amount of money. He's talked with the Chamber Manager. He's never had anyone in that office who's capable of han- dling the office the way It should be handled when the Manager is not there. He stated that the Board would not budget enough for a good, top secretary in that office- It's hard to get a top-notch person in there for $400 a month. The Chamber Manager has to stay around and do this work, answer questions and tele- phones. He stated that it would take a minimum of S600 a month to get a person in there so he can get out and circulate among the people and start to pro- mote commercial and retail business in the town. He has asked for it and can't get it. Their secretaries have oeen fine people, but they're not qualified to handle this work as it should be, so the Manager is Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peCCO^P'^ Adjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 28 tied to the office. This 1s the Board's fault. On their contract with the City the number one objective is to promote commercial and industrial business. They haven't done that. He talked to the Chamber President and Manager and asked them to set up a meet- ing with the merchants and see if we can come up with something which would start to promote retail sales in this town. We have had no meetings. We've had nothing going for the past two years on this. We used to have these promotions. He feels sure that a lot of these weekly promotions would bring in revenue to this town of over $100,000 in increased sales, and that's a conservative estimate, when we all participate. We get 1 % of that—that's $1,000 in the City coffer. This hasn't been done. He asked for a meeting, so the Cham- ber Manager got letters out to merchants, and we had twenty-one merchants at a meeting. They hashed over what they wanted to do. We had a newspaper man at the first meeting. At the second meeting we had two news- paper people. He suggested that we get the merchants together and start up collective promotions. We would all run ads and specials in the papers once a month. They saved that for a meeting the following week. There were only five people at the meeting the next week. The Manager guessed that they forgot to come. What they didn't do was send out notices to follow up the telephone calls to remind these merchants to be there. That's the Chamber's fault. They scheduled another meeting for the following week. The Chamber office was locked; there was nobody there. They need some guidance along this line. It's not easy to set up a City-wide promotion, but we could do it if It were handled properly. We used to do it about six or seven years ago. We had some terrific sales and pro- motions in town. They have been very lax in this field. They will admit that themselves. They have done a lot of good—a lot of good publicity for the town, a lot of public relations work. This is good. He feels that they've neglected this particular part. The most important part is to promote the sales. He'd like to see this come up. He's not in favor of cutting them. If they got things going the way they should be and operate as a Chamber should operate, he'd be the first one to recommend that we increase their amount. Mdyor King asked Councilman Hamilton how he felt we should proceed. Councilman Hamilton felt we should proceed as we did last year. He went back to what Councilman Me Caron said about raising the business license. Councilman Hamilton is a retailer in the town, and he remembers very well as he was on Council. What he stated was one of the primary reasons to give the Chamber more money. It went up from the amount that they were get- ting to $16,000. At that time we were running some good sales promotions, but they lost the Manager and 1 rcjbte in the Chamber. They lost the secretary, and things just went to pot. It took about a year to get that straightened out. Business licenses were increased for the purpose of giving the Chamber more money. We discussed that with the City Manager. Coun- cilman Me Caron 1s right on that point. He stated that we would like to adopt this Budget tonight, but we should nold the Chamber Budget up until they do have meir meeting ana find out if they're going to change their priorities. If they start operating, he'd like Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peAdjourned Regular Meeting of the Baldwin Park City Council July 2, 1973 Page 30 In the Budget, but subject to consideration after their meeting. Councilman Blewett stated that he wanted it dropped from the Budget and possibly put in at a later time. It would be foolish for us to pass it until we have some more talk with the Chamber Board and find out what their feelings are. Councilman Me Caron stated that his motion was to leave the Chamber of Commerce item in the Budget. Councilman Hamilton stated that we could reconsider the item at a later time after their meeting. COUNCILMAN HAMILTON SECONDED THE MOTION. Councilman Me Caron commented that you can always act on any portion of the Budget any time you want. You can change, add, or delete. Councilman Blewett thought that it would have far greater Impact on the Chamber Board if we dropped it at this time. Councilman Me Caron stated that he thinks they re- alize that. You don't have to drop it out. Councilman Gregory asked Mr. Mocalis to repeat the wording on the Budget change regarding the Chamber of Commerce. Mr. Mocal-is stated that the Chamber of Commerce Bud- get item of $16,000 be approved pending an agreement to be worked out with them. Councilman Me Caron stated that his motion was to leave it in the Budget. Councilman Gregory stated that the wording is wrong. As Councilman Hamilton said, we will consider the Chamber budget at a later time. The other items we are approving subject to consideration. Councilman Me Caron stated that that's the same thing as leaving it out of the Budget if you approve it at a later time. You should do it right now. If you de- cide later on to take it out, you can take it out. Councilman Hamilton commented that this is subject to that. Councilman Me Caron stated that a lot of this is double-talk. Councilman Btewett stated that there was no double- talk. He wants it deleted at this time. Councilman Me Caron stated that he didn't want to kilt the Budget because of the one item. Mayor King asked if Councilman Me Caron wished to rescind his motion. Councilman Me Caron commented that his motion was to leave the Chamber item in the Budget, not subject to change. Continued) BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 peOOOW5:) Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 29 to Increase their amount. The City Council shouldn't tell them how to run It. They've got Directors who are intelligent men. but the trouble has been that they've let one man run It. The Board of Directors hasn't taken a strong stand on the various things. They don't understand It. He'd be willing to hold the allocation up until after the meeting. $16,000 Isn't enough to do what they should be able to do» compared to other cities. Mayor King stated that they're scheduled for a meet- ing within the next week. This may Indicate the d1- reetlon they're going to be going. Councilman Gregory stated that she would go along with adopting the Budget and holding that out. City Manager Mocalis reiterated that the feeling of the Council is that we would adopt the Budget with the understanding that the items of the Corporation Yard. Fleet Maintenance, street sweeping. Civil De- fense Membership, and the Chamber of Commerce would be considered at some future date. Mayor King asked for a consensus on" the Chamber Item. Councilman Hamilton did not feet that we should hold the Chamber up that long. Mr. Mocalis explained that he was suggesting to ap- prove the funds but that the Council wanted to re- examine the Items at some future time. The Item on the Civil Defense budget Is item no. 3561. If we'^e to be able to pay our,<jues we'd have to raise that tine-item amount.froro $?00 to $918. The dues from Area D jumped from $708 80 to $826, The Coun- cil previously said theyjmouldLgo along with the Budget with the understanding that if we could not successfully work out the conflict to our satisfac- tion which exists In Area D. then the City would look at dropping out of Area D. If we could resolve them we would pay the additional dues, Councilman Blewett asked if we had dropped out of Area D once. Councilman Hamilton stated that be didn't think so. Mr. Mocalis stated that we did drop out one year. Me didn't pay our dues one year. but we still at- tended the meetings. He asked if we should para- phrase those after the resolution is read. City Clerk Balkus read by title: RESOLUTION NO. 73-120. ADOPTING THE BUDGET FOR THE CITY OF BALDWIN PARK FOR THE FISCAL.YEAR COMMENCING JULY 1» 1973 A8D ENBING JUNE 30, 1974 City Manager Mocalis went over the items approved subject to changes. COUNCILMAN MC CARON MOVED THAT THE CHAMBER ITEM BE LEFT IN THE BUDGET. He stated that we Should han- r^e It as a separate item; we can't kill the whole Budget. Councilman Hamilton thought that It should be held Continued) ITEMS TO BE CON' SIDERED AT A FUTURE DATE RES. NO. 73-120 ADOPTING BUDGET FOR 7/1/73^/30/74 BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1973 07 02 CC MIN(ÌìÕ4 pe0005960 Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 31 Councilman Hamilton asked If that would kin the Bud- get. Councilman Me Caron stated that he wanted the ttem taken care of separately. COUNCILMAN HAMILTON WITHDREW HIS SECOND. The mo- tion died for lack of a second. COUNCILMAN BLEWETT MOVED THAT THE CHAMBER OF COMMERCE BUDGET BE WITHHELD FROM THE REGULAR BUDGET. COUNCIL- MAN GREGORY SECONDED. The motion carried and was so ordered by thft W\ owing vote: AVES? COUMCILMEN BLEWETT, GREGORY. AND MAYOR KING NOES: COUNCILMEN HAMILTON AND MC CARON COUNCILMAN BLEWETT MOVED THAT RESOLUTION NO. 73-120 BE ADOPTED AND THAT THE BUDGET BE APPROVED WITH THE FOLLOWING AMENDMENTS: 1. TWT ITEM 3561. PAGE 85. CIVIL DEFENSE MEMBERSHIPS AND MEETINGS BE CHANGED FROM $800 to $918 AND THAT APPROVAL OF THAT ITEM WOULD BE CONTINGENT UPON SUCCESSFULLY RESOLVING THE PROBLEMS EXISTING IN AREA D. 2. JMI THEJTEMS IN THE BUDGET SELECTING FLEET W1NTEWWCE COST AND STREET SWEEP- INS BE APPROVED PENDING A REPORT INVOLV- ING THE POSSIBLE BUILDING OF THE CORPORA- TION YARD. 3. WT THE CHAMBER OF COMMERCE BUDGET BE WITHHELD FROM THE REGULAR BUDGET. COUNCILMAN GREGORY SECONDED. Roll call. There were no objections. The motion carried and was so ordered. Councilman Me Caron stated that he couldn't turn down the Budget because of just one Item. That's not the p^cpef way of doing things. 00- AT 10:30 P.M. COUNCILMAN MC CARON MOVED THAT THE CITY COUNCIL ADJOURN TO TH8RSDAY. JULY 5, 1973. AT 7:30 P.M. COUNCILMAN GREGORY SECONDED. There were no ob- jections. The motion carried and was so ordered. 00- SECOND WITHDRAWN CHAMBER BUDGET WITHHELD FROM BUDGET RES. NO. 73-120 ADOPTED AS AMENDED ADJOURNED 10:30 P.M APPROVED: / /' 1973 Hte uf D^nia^tion to City Council: July 13, 1973 / Date of Distribution to Departments: July 13, 1973 BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 pe00059-iL'O Adjourned Regular Meeting of the Baldwin Park City Council July 2. 1973 Page 11 approved. So for a budget that's well over a minion dollars, there's an increase of only about $39.000. That shows that we're holding the line pretty well on the cost of police operations. Mr. Mocalis stated that the next item is Civil Defense on page 83. The cost last year was $6,012, The pro- jected cost this year Is $116 over the approved amount. This year $5,747 is recomnended, so it's actually a little less than last year. The main change is in the cost of capital equipment. Mr. Mocalis recommended a change in that budget. After it was put together, we got a statement for our dues from Area D. They have gone up from $708 to $826. This is an increase of $118, making the total $5.865. This is $147 less than last year for the total operation of Civil Defense. Councilman Hamilton stated that on Area D, which he's been director of for the last two years, there seems to be a lot of dissension and dissatisfaction regard- ing the operation. We're holding some meetings trying to set up meetings to straighten out these problems. He suggested that we get together with the County and the local cities. If this doesn't get straightened out. he*s going to recommend that we drop out of Area D. Some of the cities have dropped out. We do have a good communication department here, and they're unhappy, He stated that he couldn't go into the whole thing as it would take too long. Within the next sixty days we should come up with a recommendation. Mr. Mocalis suggested that the Council include an addi- tional amount In the Budget and that we hold off paying our dues until we've been able to reconcile the differ- ences which seem to be in Area D right now. If the de- cision of the Council is that they do not wish to partici- pate because we can't reconcile differences, then we would have that money refunded back to the General Fund, Councilman Me Caron referred to page 85 and the $800 rec- ommended for Meetings and Memberships. Mr. Mocalis answered that that is the category about which he was just talking. Last year we approved $800 because it was $708.80 to Area D for membership and $40 for the other two organizations, so we had $748.80 for membership dues and $51.20 for expenses incurred by those people who attended the meetings during the year. Councilman Me Caron asked if we were still constructing up at Johnstone Peak. Mr. Mocalis stated that we're still doing work. They have to finish putting in the fence alt around, but virtually it's completed now. We'll have no more capi- tal outlay after this fiscal year for Johnstone Peak. There's been a lot of vandalism on several of the trans- mitter stations up there. One of the things In the Bud- sat is to make our building more vandal proof. We have to get permission from the Forestry Service, but we hope to put a fence around the area to make it more difficult to get in. We have doors which have sheet steel across zhe front of them and steel frames around the doors. Several times we have had people trying to break into the unit. There's a lot of radio equipment Inside, so security is a problem. We hope that when we get done weT. have a less accessible unit than most of the transmitter stations up there. Continued) CIVIL DEFENSE BIB] 37658-U01 1973-U02 07-U02 02-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9836-U03 DO9906-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06