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HomeMy WebLinkAbout1974 06 24 CC MIN1974 06 24 CC MIN(ÌìÓŠpeINDEX JUNE 24, 1974 Purpose of Meeting: Grants and Data Processing Budget Discussion 1-11 A. Silva, Coach, Requests Transportation for Soccer Team to Mexicali 1 & 2 Res. No. 74-69 Claims and Demands) Adopted 2 Request for Satellite Park at Tracy School Agreement Approved 2 & 3 Street Lighting 3 Uniform Allowance Request Denied 3 & 4 EVIS Grants and Data Processing 4-11 Mr. T. E. Carpenter re EVIS 11 Elections 11 Planning Department 11 City Clerk 11 Sales Tax, General Fund, 2106 Monies, Sewer Account, Rec. & Parks, Fines and Forfeitures, Equipment Sale and Surplus 12 Crossing Guards Increase Approved 12 Planning Commissioners Increase Approved 12 & 13 Junior City Council 13 Street Lighting 13 Workmen's Self-Insurance Plan 14 Ord. No. 685 City Employees Workmen's Comp. Coverage Urgency) Adopted 14 Ord. No. 686 City Employees Workmen's Comp. Coverage Introduced 14 Adjourned 10:40 p.m. to 6/28/74 at 7:30 p.m. 15 BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpe0006313 Also Present: ADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:30 p.m. Councilman Gregory led the salute to the flag. Roll Call: Present: COUNCILMEN GREGORY, KING, MC CARON, WALDO AND MAYOR HAMILTON CITY MANAGER MOCALIS, DIRECTOR OF PUBLIC WORKS PERRY, PLANNING DIRECTOR GORDON, FINANCE DIRECTOR DUNCAN, CHIEF OF POLICE ADAMS, CITY TREASURER CALE AND CITY CLERK BALKUS Absent: CITY ATTORNEY FLANDRICK 00- Mayor Hamilton said the budget for Grants and Data Processing would be discussed at this meeting. Coach Andy Silva, Baldwin Park High School, asked Council for transportation assistance from here to Mexicali and return for the Baldwin Park Soccer Team. He said the Chamber of Commerce had donated $1,000.00 for the expenses from Mexican to Mexico City and back. Mayor Hamilton said that the City does not own a bus and we don't have money bedgeted for this purpose. Councilman Gregory asked how many were in the group and Mr. Silva said 16 players and 2 coaches. Councilman King asked how much it would cost and Mr. Sitva said he did not have exact figures. Councilman King said we hosted Mayor Ortiz last year and they are returning the invitation and win be host there in Mexico to our teams. Councilman Waldo asked if they could possibly rent a school bus and driver. Councilman Gregory said there would be insurance involved to protect the individuals and the City. Councilman King said he thought a better way to go would be by Greyhound. Perhaps the Chamber of Commerce might help with the City to foster a Sister City Pro- gram between the two cities. This activity could have been financed by the team with aggressive fund raising activities. City Manager Mocalis said that the City Attorney had indicated that the City could not participate even if they had the funds. However, the Chamber of Commerce could assist and the City might amend the contract to represent the City on extra City negotations. Council had indicated they were interested in a Sister City" relationship and if they seriously considered this, they could ask the Chamber of Commerce to underwrite this and they do the research work for us. They are using private funds and not public funds where they would be able to do this. Continued) JUNE 24, 1974 7:30 P.M. FLAG SALUTE ROLL CALL BUDGET FOR GRANTS AND DATA PROCESSING TO BE DISCUSSED ANDY SILVA, COACH REQUEST TRANSPORTATION FOR SOCCER TEAM TO MEXICALI BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeC 06?^ Adjourned Regular Meeting of the Baldwin Park City Council Councilman Gregory stated that budget studies should be completed before any commitments are made. It would be fine if we could undertake a Sister City" program this year but, the City has been on an austerity program and there are personnel demands to be considered. It is hard to make promises we cannot fulfill. Also, the City Attorney has advised that this would not be an allowable expenditure. Some initiative on the part of the people who are going would have been helpful. Councilman Waldo said perhaps Mr. Silva would have to ask some of the parents to help. He did know of organizations that possible could have helped, but they would need more than 4 days' notice. He asked Mr. Silva to stop by his place of business tomorrow and he would try to contact some of the men for him. 00- City Clerk Balkus read by title: June 24. 1974 Page 2 RESOLUTION NO. 74-69 ALLOWING CLAIMS AND DEMANDS AGAINST THE CITY OF BALDWIN PARK RES. NO- 74-69 CLAIMS & DEMANDS 179 229 PAYROLL 6/1-15/74 Councilman Gregory asked if the Recreation and Parks Department had purchased a piano and Finance Director Duncan said they had. Councilman King asked what the emergency repairs at Shell Service were for and Finance Director Duncan said the police units use this after the City Yard is closed. Councilman Gregory asked if they normally go to the Queen of the Valley Hospital for the arrest blood tests and Finance Director Duncan said they usually go to the Baldwin Park Hospital but they were crowded at this particular time and they took the person to the Queen of the Valley Hospital at a reduced rate). Mayor Hamilton asked about the charge for soft balls and Finance Director Duncan said it was a combination of the yearly order items. Councilman Gregory asked about the maintenance charges on Page 6 and Finance Director Duncan said it was the street lighting maintenance and signal maintenance in case of accidents, etc. RESOLUTION NO. 74-69 ADOPTED AND FURTHER READING WAIVED, M/S/C: KING/GREGORY. Roll Call. There were no objections. 00- City Manager Mocalis said he had received a request from Mr. Lucas for approval of an agreement for a Satellite Park at Tracy School. The school board is approving it tomorrow. This agreement provides for the improvement of the site, etc. He recommended that authorization be given to the City Manager to execute the agreement. Councilman King asked how these were working out and Mr. Lucas said on the overall basis, they h&d been successful. If there was one that wa3 unsuccessful, it would be Elwin School. Continued) RES. NO. 74-69 ADOPTED REQUEST FOR SATELLITE PARK TRACY SCHOOL BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeCO-?^l Adjourned Regular Meetinq of the Baldwin Park City Council June 24, 1974 Page 3 Councilman Khia skod if thdl orx1 would be economically unfeasible. He felt if there Wds an over amount of vandalism, the community won't participate in helping to keep it up, if there is a continued cost and limited use, then they should remove the items and save the tax- payer's money. Mr. Lucas said the equipment destroyed had not been replaced. He said Elwin School was the 2 priority; Pleasantview was first and the other 3 had been very successful. This location was at Tracy and Frazier and was a budgeted item. It had previously been scheduled for Kenmore but because of additional improve- ments to be done there by the school, they changed the location to Tracy. CITY MANAGER AUTHORIZED TO EXECUTE AGREEMENT FOR SATELLITE PARK AT TRACY SCHOOL. M/S/C: GREGORY/KING. CITY MANAGER AUTH. EXECUTE AGREEMENT FOR SATELLITE PARK AT TRACY SCHOOL 00- City Manager Mocalis said he had learned of a bill in the Assembly that if passed would amend SB90 to permit City Councils to increase property tax for street lighting purposes, equivalent to the actual operation cost. If that is passed, it would provide an alternative to Council to decide about the problem of street lighting. Councilman King asked if the other type of light bulb would be a better operation and Mr. Mocalis said he had not received the report from Mr. Bud Perry from the Edison Company as yet. As they had discussed at the last meeting they anticipated that for a 14% decrease in energy, they could increase the output, but don't know what size the bulbs are available in. Director of Public Works Perry said he had also talked to Mr. Bud Perry. The 14% energy cost is not what the City would save because of the total cost to the City for street lighting. Part of it is for maintenance of fixtures and bulbs as they would still have to replace bulbs and fix poles. Mr. Bud Perry is preparing an analysis and will report back as soon as it is available. 00- City Manager Mocalis presented a request from Director of Public Works Perry and referred to Page 87 of the Budget, to authorize payment of uniform allowance to 3 people. The 3 people. Survey Party Chief, Public Works Inspector and Street Maintenance Superintendent are field personnel who do not receive the uniform allowance. This total increase would be $360.00 per year under Account 532.50. Councilman King stated he could not see the need for this for the Survey Party Chief and Mr. Mocalis said this was the man running the gun and he has to wear field type clothes; special type clothing. Any time irregular clothing is required, the City has provided a uniform allowance. Director of Public Works Perry said a11 other personnel who work in the field receive an allowance with the exception of these 3 people. They are abusing their Continued) STREET LIGHTING UNIFORM ALLOWANCE REQUEST BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeCC-OS°2^ Adjourned Reqular Meeting of the Baldwin Park City Council June 24, 1974 Page 4 clothing in the type of work they do as much as any other person who would be pouring concrete, etc. and he felt they should be given this allowance. He said the Party Chief usually works on his hands and knees and because of his experience, works 3 times as hard as the helper. Mayor Hamilton did not think this should apply as these people receive a higher salary. City Manager Mocalis said he would withdraw the recom- mendation and present it at a future date. 00- City Manager Mocalis asked Lt. Atdrich to give a EVIS GRANTS & presentation on EVIS, Planning and Research Grants and DATA PROCESSING the Data Processing functions. Lt. Aldrich said basically the EVIS Grant and the Data Processing budget reflects changes that are needed in the coming years. He said there is 1-1/2 years to go on the EVIS Grant and some decision should be made in regard to what we are going to do with the applications we have and what happens when the Grant runs out. There is new legislation being developed concerning security and privacy for information of police files and records. He said our Central Processing Unit has been expanded to the fullest capability. When the Model 10 was installed, we did not have a maximum of how far the system could be expanded, but it was indicated it would support 4 large disc drives. During the last year, modifications have been made and it wilt no longer support 4 disc drives. IBM has come out with a new Model 15 Central Processing Unit. Both the Grant and Data Processing budget reflects the proposed sale of our Model 10 and the printer and purchasing a Model 15. There wilt be no additional capital outlay as far as the City is concerned other than the hard-match" that is required by the EVIS Grant $22,487.00). He said they hoped in the next year for the implementation of the Baldwin Park System with the County System. Currently they have a teletype system which is overloaded and the County is making modifications it it. This would enable them to go to computer to computer interface from Baldwin Park Computer to the County Computer; obtaining on-line applications, driver license information, automative want and warrant infor- mation and one person's information from the State. Eventually, this will reduce 3 major areas of duplicate workload that is currently being performed. Lt. Aldrich said when they originally filed the Grant application, they asked the Region's advice and the application was completed as their guidelines indicated. When the State reviewed it, they made changes such as taking the sale of the system out and handling it as a separate budgeted item. If Council approves to sell the Model 10, the money wilt be there to use accordingly. Initially, the L.A. Region did not have the funds for this Grant in the amount we requested and the County felt it was important enough to tie the systems together, that they took money from another project to put it in this one. The amount of $22,487.00 hard-match) includes 2 of 1% which is required to be contributed to the L.A. Region and the balance is the hard-match" for the State. Councilman Waldo asked how much the State or the Grant is paying and Lt. Aldrich said approximately $411,000.00 and he felt 1t was a worthwile investment. Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpe 00-^?J Adjourned Regular Meeting of the Baldwin Park City Council June 24, 1974 Page 5 Councilman Gregory asked if the report included the cost of up-keep on equipment and in 1-1/2 years when this is ended, what will they do and how will they support it. Lt. Aldrich said there were several ways to do it, but it will be up to Council at that time to decide what they want to do. They had talked about going with another agency or other agencies. Councilman Gregory said wasn't that supposed to have been done several years ago and Lt. Aldrich said they have not done it intentionally because Baldwin Park comes first and get it settled. Councilman Gregory said we don't seem to be settling, but seem to be expanding always and Lt. Aldrich said in the beginning they indicated that EVIS was 3 years long and each year had a phase of its own. Councilman Gregory said they were supposed to have had support on it from additional funds from other cities and this has not been implemented or even tried. This isn't the only thing we have to consider on the budget. Lt. Aldrich said he had talked to West Covina and Covina and other cities. He said he stilt doesn't know how many agencies if any). There are many types of applications involved; financial, police, etc., but it would be foolish to contract now and find that next year legislation will not allow us to do it. We have to resolve internal problems regarding the system before we go to other cities. Councilman King said on Page 12, two positions for Data Recorder Operators are funded by the City and one is funded by EVIS so that means three total when the Grant terminates in that area alone. Lt. Aldrich said they would need four key-punch positions probably. Councilman King asked how many total man hours would be saved by this equipment for the City when the Grant is terminated. It was stated that 12 people have not been on the payroll because of this equipment. Lt. Aldrich said if we continue at the same level of service now, we would have saved between 10 and 14 positions such as the 2 girls in the Record Bureau, Dispatchers and others in the Finance area. If we were doing the work we were in the beginning, it would take more people. Councilman King asked City Manager Mocalis how much we have saved in personnel because of the system and Mr. Mocalis said it was difficult to say what total sums of money had been saved. Much of what is being accomplished now would not have been possible with the old system. He said he was concerned about what will happen when there are no grant funds available to the City. He wants to know what Council's plans will be, the same level of output as in 1970 or if they want to actively seek new grant funds. In June 1975 they wilt either have other cities participating or they won't be able to afford a11 of the reports we now have. Councilman McCaron said the City had loaned the program $144,000.00 and asked if that sum had been returned. Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeLUWZ24 Adjourned Regular Meeting of the Baldwin Park City Council June 24, 1974 Page 6 Lt. A1dr1ch said his projection was that by June 30. 1974, all of the money wilt be back» including the investments in the grants. City Manager Mocalis said he would like to clarify how the money was coming back. We didn't get the $163,000.00 back into the unappropriated surplus. We received money back in that two officers are on the payroll of the Grant and we have not had to pay their salaries. We have not had to hire people and have had vacancies which we left vacant; that 1s part of the generated surplus at the end of the year. Lt. A1dr1ch said the Drinking Driver Program funded one Lieutenant and two patrolman, including fringe benefits and we did not replace them. Because of the program they had made as many or more arrests for that offense than other agencies in the Citrus Judicial District. The traffic fatality rate was lowered as well. Lt. Aldrich said for an example, the EVIS Grant for 1973- 74 covered his position within the police department; it was not budgeted and no funds were allocated to it, but it was funded by the Federal Government for approximately $24.000.00. Councilman McCaron said he understood that it was to be returned in money and it was not clear if it was actually a return or just an assumption. City Manager Mocalis said they had been leasing a Model 10 up to the early part of 1972 for a considerable amount of money. There has not been any rental since that time because we own the equipment which is valued at approx- imately $600,000.00. The $163,000.00 is not an amount just simply put in the unappropriated surplus. It has been a case where we have not titled some of the positions in the police department. Councilman King said it was his understanding that the system we have has already paid for itself in excess of what it originally cost and that was not in hard cash, but in the savings of personnel. Lt. Aldrich said there had been some hard cash, more than half of it was. Councilman McCaron asked if the program had paid for itself inasmuch as we had anticipated having it paid for or do we have other services that the program is paying for and are we also taking it out of the loan made to the grant itself to cover the equivalent needed last year. Lt. Aldrich said they operated more efficiently and they don't like to give up any positions. When they first became involved with the Grants, they discussed what they should do and what they should ask monies for. The whole project started by trying to develop new techniques for automation that would give us more effective law enforcement for the people of the community and we have done that. Councilman McCaron said he didn't understand that to be the intent when they started. The indication was that we would derive some benefits, but they would come out of the Grants. Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeCGQo:^ Adjourned Regular Meeting of the Baldwin Park City Council June 24, 1974 Page 7 Mayor Hamilton said he understood that this money would come back to the general fund and he felt this was an added expenditure and maybe it is justified. If this is true, they are under budget by $163,000.00 last year. Councilman McCaron said it wasn't that much, but he was trying to determine how much. If we had some returns in personnel being used, they should wind up with a surplus of unexpended budgeted funds that would equal the amount of money that was put into the Grant. Lt. Aldrich said that the Police Department had a surplus last year and would have one this year, from the budgeted amount. Councilman Gregory said if there was a surplus, why was it necessary to borrow from this coming year's budget for the police vehicles. Finance Director Duncan said most of the savings in the Police Department is from salary savings. They were down as far as 5 positions at one time. The savings this year will be from salary savings. City Manager Mocatis said that was the point he tried to make earlier that some of the money would not be coming back in a check, but it was from salary savings. It would have been a smaller savings had we not had the Grant coverage on the officers. Councilman Gregory said a short time ago, we had to amend the budget for $9,000.00 to send 16 policemen to school and the money was to be put back at a later date. She didn't know if it was paid back or not. Finance Director Duncan said it was to be paid in this fiscal year and they usually receive this from P.O.S.T. each quarter. She said it was projected in the budget revenue. Councilman McCaron asked if it would be possible to make a recap of how much money was received from the Grant and how much money was expended. If the actual cash is not back in the general fund. then that would indicate we have inadvertently hired more personnel and improved the services which we hadn't intended to do if we hadn't gone into the EVIS Grant. City Manager Mocalis said the original intention of the Council was that we would be able to purchase a system which we were currently renting, the System 3, Model 10 and the Federal Government would assist us in purchasing the system. If we had not had the Grant, we would still be renting the equipment at a considerable amount. Councilman McCaron said that was the intent and what they could gain from the system. Another thought was that it would put more personnel in that department as we only had one man at that time to run all of the equip- ment. This was to give us more back-up and a better sys- tem as our demands were greater in the Finance Department. Lt. Aldrich said prior to the EVIS Grant, they had two full-time people doing nothing but working on financial applications. The Police Department put two of their staff there to handle the input of the police work. Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠ peCOS?2^ Adjourned Regular Meeting of the Baldwin Park City Council June 24, 1974 Page 8 Councilman Waldo said as the system is now, they are able to accomplish more services with the same amount of personnel they had before, and asked how this pertained to the narcotic arrests made recently. Lt. Aldrich said the EVIS Grant has two parts, the Systems end and the investigative end. As the report shows, since the system has been in operation, they have been able to seize between 25 and 75 million dollars worth of drugs. Councilman McCaron said he wanted to find out where we stand, how much money we have back in the general fund that was used and if any more is coming back. He said they wouldn't want to increase the capabilities if they are not going to use them. The intent was to have the equipment and to use it; if the additional equipment is needed when the program is over in 1-1/2 years. Lt. Aldrich said there would have to be additional personnel in Data Processing if they don't have grant funds. He said the submitted report gave them the number of personnel recommended and the level of service. Councilman McCaron asked how much of this is needed for the department itself. There are other agencies who have the process of keeping this same information. Lt. Aldrich said the only information that the City is retaining is that not retained by some other agency. The only problem is we don't have access to it as about 60% of the time you can't get a. it. Councilman King said when you have such a complex system, there are other programs you can develop. He felt Sys- tem 3 was warranted and it would last about 7years. Then before System 3 was fully operating, when we put in the other system and he wasn't convinced they needed to spend more money even though they had the Grant. Now we have an additional $22,487.00 which will increase the capacity, but will it make up for personnel saved. He would like to see in black" and white" the savings to the City and what they can expect if they spend the additional $22,487.00. Lt. Aldrich said the report gives the facts and figures. They are developing this department or agency at this time and would need to know to what extent they want to go. Councilman King said he does not know how much input each department wi11 need in the future. Lt. Aldrich said they would have $22,487.00 in hard-match" involved this year. He said it would be difficult to say how many people, particularly in the EVIS investigation group, but plus himself there are 3 full-time investigators paid by the grant that spend a large percentage of their time and efforts for the City of Baldwin Park. Councilman McCaron said if they stopped the wheels turning, how far would the $22,487.00 go and how many employees would they need to run the Data Processing under the City payrol1. Lt. Aldrich said to keep it-at,the level it is now, we would have to hire 2 keypunch operators, a junior program- mer and a programmer analyst.' Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠ peCOQ^W Adjourned Regular Meeting of the Baldwin Park City Council June 24, 1974 Page 9 Councilman McCaron asked how many they could do without and Mr. Atdn'ch said it would depend on what applications they would want to cut out. City Manager Mocalis said at the present time. Data Processing provides 49 reports for Finance, 39 for the police department, 4 for public works and 3 to other departments, making a total of 95 reports. Councilman McCaron said if they only had the reports of the Finance Department, how many would they need on the apyroti and Lt. Aldrich said they would need 2 keypunch operators and at least one programmer. Mayor Hamilton asked if we reverted back to our own City Hall needs, will the Model 10 handle it and Lt. Aldrich said it would not. Mayor Hamilton said they would have to think about the fact if they don't get any grant funds, they will have to decide what they wilt do. They have equipment they can sell, but can they continue without grant funds. Councilman Waldo asked if the Model 15 would take care of the City's needs and give us the capability to service other cities and Lt. Aldrich said it would serve a11 of Baldwin Park's needs and a limited amount of service to another city. Councilman Waldo said will we have everything we need in the Model 15 and not have to have anything else and Lt. Aldrich said they might be interested in additional money for an interface with a calendar. Councilman Waldo asked if at a year from now would we be ready to contact other cities and how much revenue could we expect. Lt. Aldrich said it would depend on the type of application and the size of the city. It could ranqe from $700.00 to $3,000.00 per month. City Manager Mocalis said a report had been given to Council in 1971 or 1972 which went through all of the various costs as to what it would cost to tease equipment over a ten year period versus purchasing the equipment. He said he would like to bring that report to Council again and it would clarify a lot of the questions. Councilman King said Lt. Aldn'ch had to go through about 22 different agencies to obtain the grants and the system itself wasn't actually what they totd him it would do, so you can't blame an individual for the system itself not living up to its expectations. Mayor Hamilton said if they budget the $22,487.00, they will have invested $166,487.00. What will the value of the equipment be and Lt. Aldrich said once the Grant terminates, it would be worth approximately $700,000.00. Mayor Hamilton asked what amount of money we saved by purchasing the equipment rather than renting and City Manager Mocalis said it was in the report and he would look it up. Councilman Gregory said they had been proud of the job Lt. Aldrich and the Finance Director had done with IBM. The question is now if we can afford it and we are getting to the end of the wire. It's the pay check we are worry- ing about. Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠ peC C 0632d Adjourned Regular Meeting of the Baldwin Park City Council June 24, 1974 Page 10 Councilman King asked what they could sell the Model 10 for approximately and Lt. Aldrich said he had a firm commitment from a firm in Tennesee for between $85,000.00 and $95,000.00. Mayor Hamilton asked how soon they could get the Model 15 if it was approved and Lt. Aldrich said around the 28th of August. City Manager Mocalis asked Finance Director Duncan if she could remember the cost of renting the equipment on the System 3 and Mrs. Duncan said it started about $807.00 per month for what they had originally and for the System 3 it was around $1,130.00 per month. It was a very basic unit and not tike we have now. Lt. Aldrich said on the equipment they bought, they had paid from $3,800.00 to $4,800.00 rental. If we rented the Model 15, we would pay approximately $9,500.00 per month. Councilman McCaron said out of some of the savings they had this year, they purchased the new police vehicles. We have to think where we will cover that money next year. Mayor Hamilton said Data Processing Department was origi- nally under the Finance Department and now it is under the Police Department. He thought perhaps they should create a separate department for it so that it would serve all departments. City Manager Mocalis said when he first came to the City, he met with Mrs. Duncan and Chief Adams and it was apparent that more of the operations were shifting to the Police Department as that was where the Federal money was. He indicated then that it should be set up as an individual department to serve all departments, at such time in the future as they could do so. Councilman King said he would agree that it should be a separate department. He said if the $22,487.00 for the Model 15 was the total cost involved, perhaps they would be remiss if they did not spend this money as they would be losing far more than what they are spending. City Manager Mocalis said this discussion had clearly given the major concerns of what they would be facing. He didn't think this year would be crucial, but a year from now. He said if we approved the hard-match" for this year, it is with the understanding that in 12 months they will have a different situation to look at. He said hopefully in the next 12 months they would uncover addi- tional questions to examine that would help them make a decision for the 1975-76 budget. Councilman Gregory asked if there was an expansion of personnel in Data Processing on Page 55 of the budget. City Manager Mocalis said they had a reduction of two, a junior programmer and a codinq clerk. The reason for this was they thought they would have those positions funded under the PEP" program. He said a11 of the salaries shown are the present salaries and the proposed salary increases are not included. Councilman Waldo said he thought they would be losing far more if they did not consider approving the Model 15. Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠ 1974 06 24 CC MIN(ÌìÓŠ peCC06Z3U Adjourned Regular Meeting of the Baldwin Park City Council 1974 June 24, Page 12 Mr. Mocalts said we had an additional $5,000.00 over and above our Sales Tax figure, therefore the figure for 1974- 75 Is conservative. The General Fund for 1973-74 would have $53,000.00 to the good. additional 2106 monies of approximately $59,000.00. We had a savings in the Sewer Account of about $20,000.00, savings in Recreation and Parks of $10,000.00 and an increase in Fines and Forfei- tures over what we had projected was $17,000.00. The total was about $160,000.00. He said if the equipment sate is approved, that wi11 be approximately $80.000.00. The Recreation and Parks had budgeted an additional $18,247,00 to take care of their'increase in salaries and benefits and so all of this totals about $250,000.00 and does not include the surplus normally acquired during the year which has averaged about $50,000.00 a year. He felt that this could be covered by budgeting a contingency of $210,000.00 to be funded out of the surplus of the 1973-74 and 1974-75 budgets. Finance Director Duncan said year before last they had $70,000.00 and they added that to the building fund per Council's request and last year it was $55,000.00. She said $400.00 had been added to the Park and Recreation's budget to cover the increase in pay for the 2 positions of Park Attendents, Mayor Hamilton asked about the Crossing Guard's rate of pay. They are receiving $1,90 per hour now. Councilman King aksed Police Cheif Adams what other cities were paying for Crossing Guards, Chief Adams said the rate varies from $2.40 to $3,00 an hour. When they received the pay increase several years ago, one of the ideas was that they would dress them- selves in a compatible manner and they have never fulfilled that obligation. He recommended that they receive an additional $.25 per hour but also ask that they dress in a uniform manner such as white blouse and tan skirt for the women and white shirt and tan slacks for the men. Councilman King asked if the City Sould provide hats for them and Chief Adams said that was part of the deal when the last raise was given. Councilman Gregory asked who was in charge of the Crossing Guards and how often do they meet with them. Chief Adams said that Mac Brown is in charge and they meet periodically. He said generally before school starts, they lay out the regulations and instruct them how to control the children. They are going to try to set up a meeting once a month. One problem they have is maintaining the Crossing Guards and have quite a turnover. Councilman King said he was in agreement to the $.25 increase and thought they should wear a hat plus a red vest Councilman Waldo said he would tike to see them have a hat and vest and the $.25 increase. Mayor Hamilton said they wi11 give them a raise from $1.90 to $2.15 per hour. Chief Adams wi11 take care of ordering the hats. Council concurred. Mayor Hamilton said they had discussed the insurance and compensation to the Planning Commissioners at the last budget meeting. Continued) SALES TAX. GENERAL FUND. 2106 MONIES, SEWER ACCOUNT, REC. & PARKS, FINES ft FORFEI- TURES, EQUIPMENT SALE ft SURPLUS CROSSING GUARDS PLANNING COMMISSIONERS BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeAdjourned Regular Meetinq of the Baldwin Park City Council June 24, 1974 Page 13 Councilman King said ho believed they should be compensated in reqards to insurance, but was not in favor of compensation for services. Finance Director Duncan said the Planning Commissioners are not given a physical examination prior to being appointed; all other employees are required to have a physical. The $10.00 per month does not cover the amount of the insurance. The City contributes $21.48 for the employee's insurance premium. They might ask for a statement from the doctor that they are able to handle the job. Councilman King said that should be a prerequisite before being appointed to the Commission. Councilman Waldo said in appointing a Commissioner, you try to get someone who has a brain, not because he is healthy. You don't want to limit them on that. Councilman Gregory said if they are going to be covered by the insurance system, they should have a physical. Mayor Hamilton said most of these people have their own insurance and they wouldn't want this insurance. He felt they should leave the insurance alone and give them a raise to a minimum of $25.00. They put a lot of time here plus driving to and from the meetings. Other cities pay from $25.00 to $50.00 per month. Councilman McCaron asked if the City paid for the Commissioner's insurance. Councilman King asked how much of the $21.48 the Commis- sioners were payinq and Mrs. Duncan said they paid the difference of $10.00, if they only have themselves. If they have dependents, they are paying considerably more. Councilman King said if they raise the Commissioners $15.00 per month, that would take care of the total insurance premium. Councilman McCaron said that would be an increase of $2,100.00 per year. Mayor Hamilton said they would increase the Planning Commissioners salary to $25.00 per month and Council concurred. 00- Councilman Waldo asked if they should discuss the budgeting JUNIOR CITY COUNCIL of funds for the Junior Council training program in case they decide to go ahead with it and not have to wait for another year. Mayor Hamilton said he thought they should investigate it thoroughly and that they could revise the budget later if they decide to do it. 00- City Manager Mocatis said that Council should be thinking STREET LIGHTING about the street lighting and what they will do if the State Senate does or does not pass the assembly bill. His recommendation was limited to the amount of revenue being generated as allowed by SB90. Continued) BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeCIT" f~\ / * r-? l)0u». 0'*-' Adjourned Regular Meeting of the Baldwin Park City Council June 24, 1974 Page 14 Mayor Hamilton asked how they stood on the budget regarding the estimated revenue and are they going to have to dip" into the unappropriated reserve and what will they have if they adopt the budget as it is now with the increased wages. City Manager Mocalis said the Council had directed last year all revenue sharing money is being shown as being expended for maintenance and operation. They will build in a reserve each year and this year it will amount to over $470,000.00. If Council makes the recommendation to add the wording about the contingencies, provisions for $210,000.00 will be built in. With the exception of the street lighting district, they should have about $50,000.00. not including the surplus that would be generated by the 1974-75 budget. So they will not have to go into the unappropriated fund. He said they had projected $185,000.00 for the coming year and from the latest information, it will be better than anticipated. They should end up with a substantial surplus at the end of the year. Councilman Waldo asked how it looked for next year as to not raising taxes and Mr. Mocalis said the instructions the Council had given him 3 years ago was that they did not want to consider an increase in taxes and they have abided with that the last 3 budgets. The street lighting situation would be the only item that would change the taxes. Since they don't impose the tax until the month of August, Council will still have adequate time to take care of the street lighting problem. 00- City Manager Mocalis said City Attorney Flandrick had written an Urgency Ordinance to cover the Workmen's Self-Insurance Plan. Councilman King asked if they had checked with Los Angeles County regarding the plan and Mr. Mocalis said the Finance Director had checked with quite a few other cities. Finance Director Duncan said she had checked with six cities: Torrance, Sacramento, Pasadena, Santa Cruz are a few she had received reports from and since then Azusa, Chula Vista, and La Mesa had adopted the plan. City Manager Mocalis read Urgency Ordinance No. 685 in full: ORDINANCE NO. 685, AMENDING THE BALDWIN PARK MUNICIPAL CODE RELATING TO WORKMEN'S COMPENSATION COVERAGE FOR CITY EMPLOYEES URGENCY) ORDINANCE NO. 685 ADOPTED. M/S/C: GREGORY/KING. WORKMEN'S SELF-INSURANCE ORD. NO. 685 CITY EMPLOYEES WORKMEN'S COMP. COVERAGE URGENCY) ORD. NO. 685 ADOPTED 00- ORDINANCE NO. 686. AMENDING THE BALDWIN PARK MUNICIPAL CODE RELATING TO WORKMEN'S COMPENSATION COVERAGE FOR CITY EMPLOYEES FURTHER READING WAIVED ON ORDINANCE NO. 686. M/S/C: GREGORY/KING. ORDINANCE NO. 686 INTRODUCED. M/S/C: GREGORY/KING. 00- ORD NO. 686 CITY EMPLOYEES WORKMEN'S COMP. COVERAGE ORD. NO. 686 FURTHER READING WAIVED ORD. NO. 686 INTRODUCED BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpe0006333 Adjourned Regular Meeting of the Baldwin Park City Council June 24» 1974 Page 15 AT 10:40 P.M. MEETING WAS ADJOURNED TO JUNE 28, 1974 ADJOURNED TO AT 7:30 P.M. M/S/C: KING/WALDO. JUNE 28. 1974 AT 7:30 P.M. 00- HE^A L. 6ALKUS. CITY CLERK APPROVED: /^^ / y_____, 1974. Date Distributed /City Council: July 12. 1974 Date Distributed to Departments: July 12, 1974 BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeAFFIDAVIT OF POSTING NOTICE STATE OF CALIFORNIA COUNTY OF LOS ANGELES) SS: CITY OF BALDWIN PARK THELMA L. BALKUS, being first duly sworn, says and deposes: that I am the duly chosen• qualified and acting City Cleric of the City Council of the City of Baldwin Park; that at a Adjourned Regular Meeting of the City Council of the City of Baldwin Park held June 24 19 74 said meeting was ordered adjourned to the time and place specified In the Notice of the Adjournment ATTACHED HERETO: that on June 19 74 at the hour of 9:00 a,m,. I posted a copy of said Notice at a conspicuous place on or near the door of the place at which said meeting of June 24_____, 19 74 was held* &^^ THELHA L, BALKU5. CITV CLERK Subscribed and sworn to before me this day of Cpi^U 19 /, U^^ WC^^ Notary Publ^ n and for said County and State OFHCIAL SKArT"' THELMA S. DUNCAN NOTARY PUBLIC-CALIFORNIA P LOS ANGELES COUNTY MyConimissinnFxp[rpsFet3 5,1975 14403 E. Pacific Ave., Baldwin Pcirh, r^lif. 91706 BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1974 06 24 CC MIN(ÌìÓŠpeADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:30 p.m. Councilman Gregory led the salute to the flag. Roll Call: Present: COUNCILMEN GREGORY, KING, MC CARON, WALDO AND MAYOR HAMILTON JUNE 24, 1974 7:30 P.M. FLAG SALUTE ROLL CALL Also Present: CITY MANAGER MOCALIS, DIRECTOR OF PUBLIC WORKS PERRY, PLANNING DIRECTOR GORDON, FINANCE DIRECTOR DUNCAN, CHIEF OF POLICE ADAMS, CITY TREASURER CALE AND CITY CLERK BALKUS Absent: CITY ATTORNEY FLANDRICK 00- AT 10:40 P.M., COUNCILMAN KING MOVED, WALDO SECONDED, THAT THE CITY COUNCIL ADJOURN TO 7:30 P.M., FRIDAY, JUNE 28, 1974, IN THE COUNCIL CHAMBERS, CITY HALL. There were no objections. Carried unanimously. ADJOURNED 10:40 P.M. TO 7:30 P.M., FRIDAY, JUNE 28, 1974. COUNCIL CHAMBERS, CITY HALL 00- DATED: JUNE 25, 1974 TIME: 9:00 A.M. BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 peAdjourned Regular Meeting of the Baldwin Park City Council POCR'??3 June 24, 1974 Page 11 Councilman McCaron said his remarks earlier pertained to how the program was going. It seems to be going along a different route, but he thought the end results would be the same. He said they would probably have the equipment to use for ourselves and not share funds as most cities have more than they can afford now. If we acquire the equipment that will serve our needs, we can assure our- selves of the equipment and settle down. City Manager Mocalis said they would wait to pass on this until they adopted the budget as it would be included in it, Mr. T. E. Carpenter, 4346 Jerry Avenue, asked what infor- mation they proposed would be available to the citizens and Mayor Hamilton said they were just discussing Data Processing and Grant budgets at this meeting and all of this would be made available to the citizens. Councilman Gregory suggested that Mr. Carpenter come in and talk to the City Manager in his office. Mr. Carpenter said before they passed on the budget, he wanted to have his questions answered regarding the EVIS program. Councilman King asked Mr. Carpenter to go to the City Manager and have him explain each and every item and if he still didn't have the answers, then he could come back to Council. Mayor Hamilton asked about the item for elections under City Clerk on Page 16 and detail was on Page 20. City Manager Mocalis said that amount was budgeted in case an election comes up, they have the funds. City Clerk Balkus explained they would be prepared in case an election was called. One year they had two elections and had only budgeted for one. Councilman Waldo asked if this amount would cover an election and Mrs. Balkus said perhaps not entirety. Finance Director Duncan said the rate on postage had increased and we have not received a billing for the last election and it is difficult to anticipate what the total will be. City Manager Mocalis said they would be able to reduce the Planning Department's budget by $3,500.00 Page 48). Mr. Gordon had allowed this amount for the new Zoning Code, but it has been paid during the 1973-74 budget. Mr. Gordon had asked for $2,900.00 for a new vehicle and if Council concurred, this amount could be added to their Capital Outlay Account. Council concurred. City Manager Mocalis asked Finance Director Duncan to give any changes discussed at the June 17, 1974 meeting. Finance Director Duncan said the amount of $150.00 and $348.00 file and index file) had been included in the City Clerk's budget. Councilman McCaron had asked for a report on the Hotline" and this will be ready for the next meeting. City Manager Mocalis said they would have to add on the contingency amounts for the raises approved and the fringe benefits. This amount would be a tittle under $200,000.00 and he recommended budgeting $210,000.00. Continued) MR. T.E. CARPENTER ELECTIONS PLANNING DEPT CITY CLERK BIB] 37658-U01 1974-U02 06-U02 24-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9835-U03 DO9886-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06