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HomeMy WebLinkAbout1976 06 21 CC MIN1976 06 21 CC MIN(ÌìÏ­peINDEX JUNE 21, 1976 Page Res. No. 76-53, Commending Lucy Vittegas for Outstanding Service to City of Baldwin Park Adopted Requests for Copies of Preliminary Budgets 4 Preliminary Budgets Furnished Public Library 2 to be Checked Out and 2 to Remain and 2 in City Clerk's Office to be Made Available to the Public Preliminary or Approved Budgets may be Purchased for $12.50 Preliminary Budget 1976-77, Emergency Services, Page 82 Animal Control, Page 90 Public Works, Page 93 Roadway Maintenance Materials, Page 103 City Vehicle Maintenance and Repair, Page 104 Ambulance Services, Page 107 Recreation and Parks, Page 110 State Gas Tax 2106, Page 121 Recess 8:45 P.M. 8:55 P.M. Adjourned Regular Meeting Reconvened State Gas Tax 2106 2 2 2 2 & 3 3 3 3 & 4 4 4,5 & 6 6 6 6 Federal Urgan Highway Systems, Page 124 8 Housing and Community Development, Page 127 8,9 & 10 Put HOC Committee Recommendations on Agenda 10 Sewer Connection, Page 130 10 Curb and Gutter, Page 133 10 Fire Hydrant Funds, Page 136 EDA Grant, Page 139 Street Lighting. Page 142 11 11 11 DPW Report Requested on Savings re Reduced Lighting Ramona Blvd. 12 Adjourned 9:40 P.M. to Executive Session on Meet & Confer and Personnel 12 Reconvened 10:05 P.M. in Adjourned Regular Meeting Session 12 Delete $21,000 from Chamber of Commerce Budget and Acting City Manager Notify Them City Council Wants Strong Discussion With Them re Direction and Type of Program They Intend to Put On 12 Council Discussion re Timely Budget 12 Salaries for Department Heads Wi11 be Considered Individually by Chamber of Comnerce 12 10:10 P.M. Meeting Adjourned to Monday, June 28, 1976. 7:30 P.M. Council Chambers Public Hearing on 1976-1977 Budget 13 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL, CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avar,^? The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:30 p.m. 0007084 JUNE 21, 1976 7:30 P.M. Roll Call: Present: COUNCILMEN AGUILAR, BLEWETT, HAMILTON, KITCHEL AND MAYOR WALDO ACTING CITY MANAGER SEXTON, DIRECTOR OF PUBLIC WORKS LATHROP, ASSISTANT PLANNER MONTOYA, FINANCE DIRECTOR HALLOWAY AND CITY CLERK BALKUS Also Present: Absent: ACTING CITY ATTORNEY RITCHIE, DIRECTOR OF PLANNING KILGOUR, CITY TREASURER MONTENEGRO AND CHIEF OF POLICE ADAMS 00- ROLL CALL City Clerk Balkus read by title: RESOLUTION NO. 76-53, COMMENDING LUCY VILLEGAS FOR HER OUTSTANDING SERVICE TO THE CITY OF BALDWIN PARK RES. NO. 76-53, COWIENDING LUCY VILLEGAS FOR OUT- STANDING SERVICE TO CITY OF B.P. Mrs. Balkus said th-is had been prepared at Mayor Waldo's request from the last meeting. RESOLUTION NO. 76-53 ADOPTED AND FURTHER READING WAIVED. M/S/C: HAMILTON/BLEWETT. There were no objections. 00- Mayor Waldo requested that anyone who feels they can't hear the proceedings in the area of the discussion write a note to the City Clerk or to the Sergeant-at-Arms, who will pass it to the Council. 00- C1ty Clerk Balkus said she had received 6 requests for the 1976-77 Preliminary City Budget but did not have any extra ones available. She had contacted 8 cities West Covina, Duarte, Irwindate, Alhambra, Covina, Los Angeles, Azusa and Rosemead. Only Los Angeles and Covina make the preliminary budget available. The other cities have 2 in the public library and 2 in the City Clerk's office for review. Rosemead charges $4 for the final budget. Mayor Waldo asked what the policy had been in the past relative to public documents such as packets and budgets. RES. NO. 76-53 ADOPTED REQUESTS FOR COPIES OF PRELIM BUDGETS Mrs. Balkus said packets are in the there is one person who buys them. the City policy in the past to make able to the public. Library and It has been budgets avail Councilman Hamilton asked the cost of preparing the preliminary budgets. Mr. Philip Sexton estimated between $10 and $15 as the cost of preparing and duplicating the budgets. continued) BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peCCOW85 Adjourned Regular Meeting of the Baldwin Park City Council June 21, 1976 Page 2 Mrs. Balkus had stated that she had been given 3 preliminary budgets, with 1 for her use, 1 in the library and 1 which had been loaned. Mayor Waldo asked when he said he would bring it back. Mrs. Balkus said he would like to keep it through this evening. Tom Carpenter, 4346 Jerry, said he wanted to keep it through the entire session. He had private and secret information. Councilman Kitchel said he felt a time limitation should be established so that each person was given two days to review the budget and return it to be redistributed. Voice of Mr. Carpenter in the background) Mayor Waldo told Mr. Carpenter that he had asked him to give the Sergeant-at-Arms or the Clerk a note, not verbally, and that he was disrupting the meeting. Mr. Carpenter wrote a note to Mrs. Balkus. Council discussion followed regarding distribution of the preliminary budgets. Mrs. Balkus clarified that in Los Angeles and Covina only the preliminary budgets are given out without charge. She said the City of Azusa, in lieu of giving out the preliminary budget, prints a 3-page summary listing each department, salaries, and capital costs and revenue. FOUR 4) PRELIMINARY BUDGETS FURNISHED PUBLIC LIBRARY TWO 2) TO BE CHECKED OUT ON A 24-HOUR BASIS AND TWO 2) WHIC4 REMAIN AS PERMANENT READING MATERIAL AND TWO 2) IN THE CITY CLERICS OFFICE TO BE MADE AVAILABLE TO THE PUBLIC TO USE IN THE CITY HALL BUILDING. M/S/C: BLEWETT/ HAMILTON. There were no objections. 4 PRELIM. BUDGETS FURNISHED PUB. LIB- RARY 2 TO t3E CHECK- ED our & 2 ro REMAIN & 2 IN CITY CLERK'S OFFICE TO BE MADE AVAIL. TO THE PUBLIC Mayor Waldo asked City Clerk Balkus to let Mr. Carpenter study his copy of the Preliminary Budget until after the meeting and have him return it tomorrow. 00- Mrs. Balkus told Mayor Waldo it had been requested that they speak into the mike, as Mr. Carpenter could not hear. 00- PRELIMINARY OR APPROVED BUDGETS MAY BE PURCHASED FOR $12.50. M/S/C: BLEWETT/AGUILAR. There were no objections. PRELIM. OR APPROVED BUDGETS MAY BE PURCHASED FOR $12.50 00- Director of Finance Hatloway continued with the 1976-77 Preliminary Budget on Page 82, Emergency Services. He said the recommended budget is about $500 less than the approved budget for last year. The major items are the salaries of the Deputy Emergency Services Director and the dues for Area D, Civil Defense. Mr. Haltoway referred to Page 90. Animal Control, and said that in light of the County decision to continue service at present rates, there is no need to address this question at this time. The expenditure was budgeted to equal the income so that there is no effect on the over all budget. continued) PRELIMINARY BUDGET 1976-77 EMERGENCY SERVICES PAGE 82 ANIMAL CONFROL, PAGE 90 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peAdjourned Regular Meeting of the Baldwin Park City Council CCC7086 June 21, 1976 Page 3 Mayor Waldo asked if there was a set of guidelines available anywhere to explain what services are expected from the County for money paid for Animal Control. Director of Public Works Lathrop explained that there is a County Animal Control Ordinance which has been adopted by reference, as a prerequisite of the Agreement entered into with the County. The services rendered for Animal Control should be outlined somewhere bci^een the Animal Control Ordinance and the Agreement. Mayor Waldo requested a copy of these and Mr, Sexton said he would get them for him. Mr. Hatloway referred to Page 93, Public Works, and said a net decrease of roughly $18,000-$20,000 is being recom- mended, due to reduction of unfilled positions. Councilman B'lewett said he would tike to see what percentage labor is of the total budget included in future budgets, as there is an alarming trend to spend more for labor and less for doing things for the citizens. He confirmed that there were no payroll increases included in Personnel Services and asked if CETA and FAD money was included. Mr. Lathrop said CETA money was included in Personnel Services and that the FAD money was included under Revenue. Councilman Btewett said that dollars seemed to be limited for fixing and doing things for the cormmnity, and that should be a big concern for the Council. Councilman Aguilar referred to Page 103, Account No. 553."10, Roadway Maintenance Materials, for $14,000 and to Page 117, 553.10, for the same materials for Recreation and Parks Department, budgeted for $750, and asked if the $750 could be scrapped and materials for Recreation and Parks obtained through the Public Works Department. Mr. Lathrop said he would talk to Mr. Lucas about this, if it was the Council's desire. Most of the Department of Public Work's materials are bought on an as needed" basis and not stockpiled and perhaps the Recreation and Parks Department could purchase at the same unit prices but st111 receive delivery at the point of origin of these materials. He said his department indicates to the asphalt suppliers that they wi11 purchase an estimated amount during the fiscal year and they give a unit price on that basis that they can purchase that material for through the year as needed. Mr. Sexton said whether economies can be acmeved by merging the two departments' purchase of those materials depends upon how Mr. Lucas structures his purchases. Mr. Hattoway said it might be a good idea to stockpile and buy large quantities of materials, but sometimes the City finds themselves somewhat broke in the ear'iy months because the taxes don't start coming until December. Mayor Waldo suggested the City combine the two departments together and just get a unit price on one figure. Mr. Lathrop referred to Page 104, 555.20, City Vehicle Maintenance & Repair, and said they had received word about 3 weeks ago from the State Department of Industrial Relations under the Cat OSHA program that they are required to put roTI over protective structures on the two pieces of loader equipment? a road grader continued) PUBLIC WORKS, PAGE 93 ROADWAY MAINTENANCE MATERIALS, PAGE 103 CITY VEHICLE MAINT. & REPAIR, PAGE 104 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peCC0708?? Adjourned Regular Meeting of the Baldwin Park City Council June 21, 1976 Page 4 and asphalt roller. These units are going to cost $4000 and were no included in the budget when it was prepared. This was adopted.as a regulation by the Legislature in February and the City was not notified until 3 weeks ago. At that time the Department was told they had to have the structures installed on the equipment by July 1 of this year, and the City would be liable should an injury occur after that date without their having been installed, The protective structures have to be specially designed and the Department of Industrial Safety checks them and certifies their structural stability and adequacy. Mr. Lathrop recommended that Account 555.20 be increased by $4000. Mr. Lathrop described the protective structures as having a roof on it and 4 sturdy posts supporting the roof. If the piece of equipment should roll over, the structure will not crush and the operator win be protected from injury. It is a new requirement that the operator of the equipment must wear seat belts. Mr. Halloway referred to Ambulance Services, Page 107, and said this was a County-wide contract. He explained if someone were injured and an ambulance is called, or if the Police Department calls an ambulance to a traffic accident, the County has a contract with an ambulance company and they attempt to bill the injured person for the service. It is difficult to track the patient down, as sometimes they are transients, so the City is the one who gets stuck." The ambulance company is guaranteed their fee from the County through a contract and the County bills the City. When the City receives the bill it is sometimes 9 months old and difficult to track down. He said the City would be lucky to have $2,000 returned toward the $10,000 contract. Most of the bills are returned undetiverabte. Mr. Halloway referred to Recreation and Parks, Page 110, and said the budget was approximately the same as that approved last year. Councilman Aguilar asked Director of Recreation and Parks Lucas what it would take to have Morgan Park pool open one day a week for free swimming. Mr. Lucas said the traditional free swim was on Saturday morning for two hours. He estimated that one day a week during the season, other than Saturday, wouldn't detract more than $500. The pool revenue doesn't indicate that there is revenue above the cost of operating the pool. The ticket sales probably offset the utilities and chemical cost of operating the pool. An outstanding day at the pool might reflect an attendance of about 400 at an average of 354; apiece. He explained the free swim is a 2-hour session, with two regular afternoon sessions 12:30 p.m. to 2:30 p.m. and from 3 p.m. to 5 p.m. An adult may swim anytime the pool is open, but more adults swim during the Tuesday and Thursday night swim or learn to swim in the evening. Councilman Aguilar referred to Page 120. 592.90, and questioned what was meant by 1 replacement of stack chairs and folding tables. Mr. Lucas said the estimated cost for replacing these articles was $1500. Stack chairs cost from$15-$18 continued) AMBULANCE SERVICES, PAGE 107 RECREATION & PARKS. PAGE 110 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peAdjournedit^gular Meeting of the Baldwin Park City Counci Cd07088 June 21, 1976 Page 5 and folding tables will be about $55.00 apiece. Replace- ments are made as needed. Last year there were 50-75 chairs and 6 tables purchased. Councilman Blewett asked what condition the swimming pool was in. Mr. Lucas said it was in the same condition it had been in for many years usable, practical and unpretentious. There is an application in for State money to replace the filter- ing system and they are anticipating $13,000-$14,000 State Grant for that project. The pool cannot open another year without an $8500 plaster job accomplished by a State Grant, Propo- sition 1, He said the Council had approved the action to apply for those funds several months ago; the State has approved the rehabilitation work and probably they win be funded in 60 days and able to go out to bid after the school closes in September. He said that besides the pool, the insurance companies have been adamant about walkway replacements and they have also applied for over $36,000 of walkway replacements in Morgan Park, where they have tried to repair them piecemeal before. It will probably be a rough broom finish that can be expected to stand up under 34 years of walking before they begin to smooth out. Councilman Blewett asked what state the summer recreation program was in this year. Mr. Lucas said the City Newsletter would give the fu11 splash on that. The playgrounds wilt be open as usual, with no increase in the level of services. He said 1t was uncanny the amount of children they are faced with. Summer Recreation doesn't officially begin until July 1 and the first 2 weeks after school is out are usually low attendance. If the attendance thus far at Morgan Park is any indication, it win be the biggest year that Morgan Park has ever seen. On Saturdays and Sundays the Park is completely overwhelmed, compared to the same period of time in the last 15 years. Mayor Waldo asked about the new park. Mr. Lucas said Central Park West is not an activity park. It takes some of the load off the passive people who used to come to Morgan Park. The workers in the commun- ity who stop by for a decent place to eat are beginning to use it like Roadside Park near Ledford. It will never be developed for other than picnic and barbecue type activity. Mr. Lucas said Barnes Park had always been considered the backdoor of Baldwin Park. It is getting fantastic use because of the load on Morgan Park, and on a good Sunday afternoon there may be 240-250 people picnicking, wading, playing basketball. There are some shade trees and a restroom. Councilman Blewett inquired about the baseball diamonds throughout the town. Mr. Lucas said Baldwin Park probably had more kids per capita than any town around, and it is impossible to find a playing field until about this time of year, after Little League season and with managers calling fewer practices. Now there possibly may be space on some school ground. Playing fields are adequate, as each league now has their own field. Last year, Girls Little League finished their field with volunteers. continued) BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peCCC7089 Adjourned Regular Meeting of the Baldwin Park City Council June 21, 1976 Page 6 He said there is a problem with bleachers, but it is in the budget. The practice fields are hard to come by and are scheduled 7 days a week. The community field put in at Sierra Vista Highschoot is used for youth baseball 2 nights a week and men's softbaTI 2 nights a week so if anyone wants to schedule a game they can probably get in there about 8 p.m. on Friday. When Colt League finishes about dark on Saturday night, American Legion plays and again on Sunday night. Mr. Lucas said he had a problem with 7 nights a week in that they want to take pride in the maintenance of that facility, but from 10 a.m. on Saturday and Sunday the field is under constant pressure and from 5 p.m. until dark on the 4 week days and about 8:00 on Friday nights. Councilman Blewett questioned whether another lighted ball diamond was needed in the City. Mr. Lucas said he would like to say yes'* but he knew the cost. He said Sierra Vista High School is being lighted for football, and it is possible there may be some kind of baseball program under the football lights, with portable back stops. He predicted that they will attempt to utilize existing lights being built by the Unified School District and playing either Pony League or girl's softbati within the confines of a football field. Councilman Blewett asked if there were adequate tennis courts in town to take care of the Increase in playing tennis. Mr. Lucas explained there were adequate courts, but rehabilitation of the tennis courts at the north end of Baldwin Park High School and lighting the additional courts at Sierra Vista High School would be fine programs. Resurfacing the courts at Morgan Park will be included in the grant program covering sidewalks and filtering system. Councilman Aguilar said there have been complaints from the Men's Softbatt League that they are being charged $10 an hour to use the lights at Sierra Vista High School. Mr. Lucas said when the lighted football field was init- iated, they had no past record for the cost of lights, so the first season was a partial season and in order to operate within the energy costs budgeted, last year the additional cost of the energy was included In the entry fees of the League. This year's budget reflects a budget absorbing lighting costs for Men's Softbati. Mr. Halloway referred to State Gas Tax 2106, Page 121, and said it is estimated that $217,000 of 2106 money wilt be received to be spent on various projects around the City. Mayor Waldo called a 5-minute recess. 00- At 8:55 P.m. the.Adjourned Regular Meeting of the Baldwin Park City Council reconvened. Roll Ca11 was the same as at the beginning of the meeting. continued) STATE GAS TAX 2106, PAGE 121 RECESS 8:45 AT 8:55 P.M. ADJ. REG. MTG. RECONVENED BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­pe OCC7C90 Adjourned Regular Meeting of the Baldwin Park City Council June 21, 1976 Page 7 Director of Public Works Lathrop referred to the State Gas STATE GAS TAX 2106 Tax 2106 money and said alt this money is earmarked to provide the 17% matching requirements for the expenditure of the FAU funds on the approved FAU roadway system. There are a few items in these FAU projects being put together that are not eligible for Federal participation and will have to be paid for out of Gas Tax monies. The street construction program has not been totally formulated. The basic projects are North and South Baldwin Park Boulevard and Francisquito Avenue, and a continuation of the FAU street construction program is being formulated to come up with additional eligible projects. The capital projects program is expected to be submitted to the Planning Commission and City Council for review and formal adoption soon. Councilman Blewett asked what action has been taken on the properties of Mr. Marquez and Mr. Ritchie, and to the request of the Rhodes Lane citizens. Mr. Lathrop explained that the latest request to the State regarding Mr. Marquez's property for a cut in the median has been denied. A tetter has been submitted to Congress- man Roussetot's office asking for assistance. He has responded, acknowledging receipt of letter of request, saying he is pursuing this and that he will get back with an answer as soon as possible. A written request has been submitted to the State regarding Rhodes Lane and approval for a left turn pocket to serve the street. Their response was that this is an unimproved and un- dedicated street and they can not approve tne cut in the median on that basis; a cut in the median at that location would also serve as a point of axis to the Conrock facilities on the north side of the street, making a doubly hazardous situation. They advised that if the people on Rhodes Lane would dedicate and improve Rhodes Lane they would be witling to reconsider. A tetter has been directed to att the residents of Rhodes Lane, advising them of the situation and in- quiring if they would be willing to dedicate and pay the costs of improving that street, if this is what it wilt take to get an opening in the median. A stamped, return addressed envelope was included, asking that they express their answer on the postcard. The responses should be coming 1n this week. Mr. Lathrop confirmed that the residents would pay the total cost of streets, sidewalks, curbs and gutters, under the t9t1 Act, He said that a full-fledged street would take out half the houses so he thought that a maximum of 40 ft. of dedication would be asked with 30-ft. wide improvement, curb to curb. He believed the sewers were in there, and there are streetlights. Councilman Hamilton asked if the City stands the cost of the streets and the property owners the curbs and gutters? Mr. Lathrop said this decision would be made by the City Council. With the majority petition of the owners, the Council can order the total street improvement put in, with the cost assessed to the bwners, or the City can elect to pick up part of the cost. He stated that regardless of whether they get the improvements in, it is stilt up to the State of California Depart- ment of Transportation Mr. Vittanueva) to make the decision of whether a turn pocket can be put there. Mr. Lathrop said Mr. Ritchie's Frosty Freeze business would be served by putting a left turn pocket in for Rhodes Lane. continued) BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­ pe0007091 Adjourned Regular Meeting of the Baldwin Park City Council June 21, 1976 Page 8 Mr. Lathrop said that street lights have been ordered for installation in the alley behind Mr. Marquez's store within the next week. Mr. Halloway referred to FAU Monies, Page 124, saying the FEDERAL URBAN Council is acquainted with the projects. HIGHWAY SYSTEMS, PAGE 124 Councilman Blewett stated that if the Council thinks they have problems on Ramona Boulevard, wait until the program gets to Baldwin Park Boulevard and the lack of left turn pockets. He said the businessmen were angry and were going to make a lot of noise because it was going to hurt their business. A couple of them have fledgling businesses, and it could be the marginal thing that puts them out of business. Council discussion followed, with the consensus that if changes were going to be made now was the time to do it, before medians were installed on Baldwin Park Boulevard. Mr. Lathrop said he was proposing the subject be brought up at next Council Meeting for the Council to give fu11 consideration to this project, to avoid the problems that have been experienced on Ramona Boulevard. Mr. Hatloway referred to Housing and Community Development, Page 127, and said he had been informed by the Planning Director and Los Angeles County that the City's allocation will be $100,000 more than what is reflected in the budget. It will actually be $265,000 of HCD money and it is hoped it will be transferred into the General Fund for transporta- tion, overhead, etc. Acting City Manager Sexton said this is the second year for special revenue funding and this is what it amounted to. Councilman Hamilton referred to Page 129, saying that $30,000 would not do the job for Community Center Rehabilitation. Mr. Haltoway said these were merely suggestions of how the money could be allocated, and another took wi11 have to be taken of It since the amount has increased. Mr. Sexton said that is part of the recommendation made from the Housing & Community Development Committee to whom the Council gave a vote of thanks last meeting. Councilman Blewett questioned $32,000 for the Community Development Plan. Assistant Planner Montoya said they are using the HCD Committee priorities, working with the consultants to see what will bring the maximum return in the shortest amount of time, as they know the program could be only funded for the coming year and then shut off. He said they wanted to took at each year as it comes along to make sure the grant program can be independent each year. He said talks with an outside consultant will help them plan independently from any other funding. The $32,000 requested is a large amount of money, but is a combination of the rates consultants charge and of the increase in the funds and the priorities that the HCDA recomnended. Councilman Blewett objected by saying it is a shame to put money into a study when it could be put into Morgan Park or building another softball park or making the Community Center viable. continued) HOUSING & COMMUNITY DEVELOPMENT, PAGE 127 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­ pe 0007092 Adjourned Regular Meeting of the Baldwin Park City Council June 21. 1976 Page 9 Mr. Montoya said they don't want to produce just another study. They intend to come out with an action program and one that will use the money the best for the coimiunity They are looking for short term loans from banks, tow interest rate loans for rehabilitation housing and down town commercial rehabilitation programs. Councilman Btewett said there is a new man at El Monte City Hall, along wUh another young man whom Councilman Blewett. had done some work for, who have put a lot of work on a similar study. They have talked with banks about funding and financing. He stated that if the experts are on board they should be used, and the $32,000 could go for something other than a study. He suggested seeing what other cities are doing and then develop a program. He said it would be worth taking the El Monte employee to lunch to research what they have learned. Mr. Montoya explained the study would touch base with a11 the 7 to 9 sections'the Housing Committee touched on so they can at least get some framework and then get into higher priorities. After the initial invest- igation they will see how, by solving one, they can develop spin-off programs that can handle their own support. After eliminating the programs they don't have to get into, they go to the hard core programs that, if one or two can be solved, are springboards for 3 or 4 others. It will be a study to summarize and get to the issues that will become the blanket solution. The consultants that deal with big city programs have the expertise to do this which we do not have, and more time and energy would be saved by going this way. He said they have been in contact with consultants who have gotten a successful return for the amount of money cities had to spend Councilman Kitchel asked if the study would provide recommendations for the graffiti problem as well as the housing problem. Mr. Montoya said the program will address itself to the initial guidelines that the HCD Committee set out to resolve and win touch base on the priority list they want to address themselves to. There may be solutions for some problems; the graffiti problem is a combination of social, economic and housing problem altogether and may have to be designated as separate specific problems. Councilman Kitchel said that if particular areas were singled out, this would probably affect the amounts the consultants would be paid. Mr. Montoya said that was the intent of the priority list the HCD Committee created. By addressing the first 2 priorities, some of those spin-offs should help solve some of the other problems, so that by the time they got to the others, they might not have to spend i.ioney on them. Acting City Manager Sexton elaborated that it was important to understand that the Council hasn't approved any of the Housing & Community Development Committee's recommendations. This still has to be done, and there should be no assumptions made that those reconmendations will be accepted carte blanche. He said there is an absence of good base planning and economic data of this community, the kind that can be BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­ peCC07093 Adjourned Regular Meeting of the Baldwin Park City Council June 21. 1976 Page 10 relied upon to produce revenue of some form subsequent to those studies being done. He said the kind of studies he understood these plans were to be geared toward were action oriented plans and would contain a management programming/ scheduling/monitoring approach. It is really more of a management type approach to the physical, demographic, and other problems of this community badly needed. He said the numbers will change because there is more money and that the Council can rety on the additional money that is being granted being geared to a sounder and more economic base. This would include extro funds for accel- erating the Community Center, as one item. Councilman Kitchet was in favor of taking the professional approach on the study, as he said the City was already understaffed and that no one can become expert in all phases so it is necessary to call in outsiders with professional expertise, based on their experience and findings, to come to an intelligent conclusion of the problems with hard recommendations. Mr. Montoya said the General Plan was prepared in 1973-74, and in order to produce a successful HCD program, it is necessary to update and create new information similar to that needed to prepare the General Plan. Most cities review their General Plan once a year. The General Plan in this community presently is probably one of the best the City has had and has been amended accordingly as the calendar has gone on, but there haven't been any major revisions and no City tax. The base work arid basic research material for updating the General Plan would be part of the return for the expenditure of the $32,000. and the City win be getting more information than just for HCD. Once the program is going, he said they can branch off and direct the new City's General Plan as the HCD's program, so that both will be consistent. He said that to his knowledge, there was no mandated City law that says both documents have to be consistent, but that he can see the City would be in a better position to handle more programs in the future and to be eligible for better programs. He stated we would be getting more than just what is shown f Councilman Hamilton suggested putting the recommendations of the Housing & Community Development Committee on the next agenda for discussion or adoption. Mr. Sexton said if they are ready, it would be no problem to put it on the agenda. Director of Finance Halloway referred to Sewer Connection, Page 130, and said this was a separate and self generating fund, and that an allocation of $5000 be made for the fund. This is an in and out fund. Mr. Halloway referred to Curb and Gutter, Page 133. and said that an allocation of $7500 be granted, to take care of some allegations and promises that were made in prior years. Director of Public Works said that in past years the City Council had had a very active program for curb and gutter and the paving out on the streets of the community. Part of the program involved an exchange with the property owners, whereby they would dedicate right-of-way and the City, in turn, would construct their curb and gutter. In other areas where the right-of-way was fully dedicated, the property owner would pay for the curb and gutter and the City would pay for the pave out. When this program was very active, there was a lot of negotiating going on between property owners and Staff for the exchange of continued) PUT HOC COMMITTEE RECOMMENDATIONS ON AGENDA SEWER CONNECTION. PAGE 130 CURB & GUTTER. PAGE 133 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­ 1976 06 21 CC MIN(ÌìÏ­ peOOC7G95 Adjourned Regular Meeting of tne Baldwin Park City Council estimated savings of $200 a month did not warrant having the power turned down. The City Council requested that Mr. Lathrop report back on the estimated savings of reduced lighting on Ramona Boulevard. AT 9:40 P.M. COUNCIL ADJOURNED TO AN EXECUTIVE SESSION ON MEET AND CONFER AND PERSONNEL. M/S/C: HAMILTON/BLEWETT. There were no objections. 00- At 10:05 Council reconvened in Adjourned Regular Meeting session. Roll Call was the same as at beginning of meeting June 21. 1976 Page 12 DPW REPORT ON SAVINGS RE REDUCED LIGHTING RAMONA BLVD. ADJOURNED 9:40 P.M. TO EXEC. SESSION ON MEET & CONFER & PERSONNEL RECONVENED 10:05 P.M IN ADJOURNED REG. MEETING SESSION Acting City Manager Sexton asked if the Council wished to take action on these matters. He said there will be a Memo of Understanding and Resolution prepared for adoption relative to Meet and Confer items. Councilman Aguitar referred to Page 61, and said he would like to delete the $21,000 the City of Baldwin Park pays the Chamber of Commerce until the Council can negotiate with them and request that they produce a Master Plan showing improvement in services to the City. DELETE $21,000 FROM THE BUDGET OF CHAMBER OF COMMERCE AND ACTING CITY MANAGER NOTIFY THEM THAT THE COUNCIL WANTS TO HAVE SOME STRONG DISCUSSION WITH THEM AS TO DIRECTION AND TYPE OF PROGRAM THEY INTEND TO PUT ON. M/S: AGUILAR/KITCHEL. Discussion followed. Mr. Sexton said perhaps this would give them the incentive to improve and not drag their feet. Roll Call. Ayes: AGUILAR/KITCHEL/BLEWETT/WALDO. Noes: HAMILTON. The motion carried. Discussion followed regarding a timely budget. The budget was received in May and Mr. Sexton indicated there were 9 calendar days left in which to approve the budget. Councilman Kitchel was in favor of finalizing as soon as possible. Director of Finance Haltoway said before the Meet and Confer is settled. Resolutions must be prepared for adoption on the basic salary plan as well as a Resolution adopting a family of positions for the City and Nemos of Understanding. He suggested Council tentatively agree to the preliminary document and then the final budget would be brought back in a form for adoption. Discussion followed regarding adjournment to a further budget meeting with a Public Hearing on the budget. SALARIES FOR DEPARTMENT HEADS WILL BE CONSIDERED INDIVIDUALLY BY THE COUNCIL. M/S/C: BLEWETT/HAMILTON. There were no objections. continued) DELETE $21,000 FROM CH. OF COMM. BUDGET & A.C.M. NOTIFY THEM C.C. WANTS STRONG DISC. WITH THEM RE DIRECTION & TYPE OF PROG. 1HEY INTEND TO PUT ON THE MOTION CARRIED COUNCIL DISCUSSION RE TIMELY BUDGET SALARIES FOR DEPT. HEADS WILL BE CONSID- ERED INDIVIDUALLY BY C.C. BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peccc^cee Adjourned Regular Meeting of the Baldwin Park City Council June 21, 1976 Page 13 At 10:10 p.m. the meeting adjourned to Monday, June 28, 1976 10:10 P.M. at 7:30 p.m. in the Council Chambers, City Ha11, for the MEETING ADJOURNED purpose of holding a Public Hearing on the 1976-1977 Budget. TO MON., 6/28/76, M/S/C: BLEWETT/HAMILTON. There were no objections. 7:30 P.M. COUNCIL CHAMBERS PUB. HEARING ON 1976-1977 BUDGET 00- L--^ THELMA L. BALKUS, CITY CLERK APPROVED: J^A / 1976 Date of Distribution to City Council: July 2, 1976 Date of Distribution to Departments: July 2, 1976 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL, CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 2:30 p.m. JUNE 21, 1976 7:30 P.M. Roll Call: Present: COUNCILMEN AGUILAR, BLEWETT, HAMILTON, KITCHEL, AND MAYOR WALDO Also Present: Absent: ACTING CITY MANAGER SEXTON. DIRECTOR OF PUBLIC WORKS LATHROP, ASSISTANT PLANNER MONTOYA, FINANCE DIRECTOR HALLOWAY, AND CITY CLERK BALKUS ACTING CITY ATTORNEY RITCHIE, DIRECTOR OF PLANNING KILGOUR, CITY TREASURER MONTENEGRO AND CHIEF OF POLICE ADAMS 00- AT 10:10 COUNCILMAN BLEWETT MOVED, COUNCILMAN HAMILTON SECONDED THAT THE CITY COUNCIL ADJOURN TO MONDAY, JUNE 28, 1976, AT 7:30 P.M. IN THE COUNCIL CHAMBERS, CITY HALL. There were no objections. 00- ADJOURNED 10:10 P.M. TO MONDAY, JUNE 28, 1976, 7^30 P.M. COUNCIL CHAMBERS /<j^ yL-(~^L /^7^^.^ THELMA L. BALKUS, CITY CLERK DATED: JUNE 22, 1976 TIME: 10:00 A.M. BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1976 06 21 CC MIN(ÌìÏ­peAFFIDAVIT OF POSTING NOTICE STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF BALDWIN PARK SS: THELMA L. BALKUS, being first duly sworn, says and deposes: that I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Baldwin Park; that at an Ad.iourned Regular Meeting of the City Council of the City of Baldwin Park held e 21 19 76 said meeting was ordered adjourned to the time and place specified In the Notice of the Adjournment ATTACHED HERETO: that on June 22 19JJL at the hour of 10:00 a,m>. I posted a copy of said Notice at a conspicuous place on or near the door of the place at which said meeting of June 21____, 1976 was held* 4^ fflELHA LBALKUS. C!TV CLERK Subscribed and sworn to / before me this n^ day of k-^^^ 19^ m-L^j r"^ Wryfu^c and fc^sa^ County and State S%^S57 5 HELEN F. BRADFORD v NOTW PUBUC CAUFORNIA os ANGBfs cwm ayoamaLW"» ysi /^ l"' BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 peCCC7094 Adjourned Regular Meeting of the Baldwin Park City Council right-of-way for curb and gutter. When the program ended a year ago, due to lack of funds, there were obligations unfilled, as the City had received the right-of-way but had not provided the curb and gutter. This appropriation will help meet the obligations. Mr. Hatloway referred to Fire Hydrant Funds, Page 136, saying that this new fund was created at the request of the Department of Public Works, and wilt need a $5000 appropriation, hopefully from the General Fund. He said it is hoped it will be a self sustaining fund such as the Sewer Connection Fund. It is being created to help equalize the costs of putting in fire plugs for potential developers. He explained that as it is now, if you are lucky enough to have a fire plug on your property, you are stuck" with the whole cost. This fund will help to spread the cost. Director of Public Works Lathrop explained that there has been a lot of activity on small subdivisions and many are 2, 3 and 4 lot developments. If it is necessary to have a fire hydrant in the vicinity, in the opinion of the Fire Department, the developer has to pay for the fire hydrant, although it may not be in front of his property. If a fire hydrant is close by, but is of the old type, it is deemed undesirable and has to be upgraded, which is expensive for these small develop- ments, especially when the hydrant isn't even in front. He said the developers have expressed the inequity of it on many occasions and it couldn't be denied. The solution was the creation of this fund, where every- body that develops in the community is assessed x" number of dollars per lot, which wilt go into this fund and from this fund the City wilt provide the new fire hydrants or the fire hydrant upgrading. Mr. Lathrop said that concurrent with the establish- ment of this Fund, the Staff recommends that the City fee schedule also be amended. Based on exper- ience over the past 3 years, the Staff feels that a fee of $1.25 per flat foot for each lot created in a development or a minimum of $75.00 per lot, in the event the flat foot fee would not come up to $1.25 in the case of some narrow lots. This revenue would continue to regenerate the Fund and provide an ongoing source of funds to continue the program. An initial infusion of money is needed into the Fund to carry it from its inception. Mr. Lathrop referred to EDA Grant, Page 139, saying it relates to street improvements on Olive and Merced Avenues. This will pay for but not exceed one/half of the construction up to a maximum of $195,000. As the project is now formulated, the balance wilt be accomplished with FAU funds and the required matching 2106 Gas Tax money. He said the Acting City Manager has directed communication to the City of Irwindale relative to entering into a Joint Powers Agreement. Mr. Hatloway referred to Street Lighting, Page 142, and the recommendation for a budget of $215,000, approximately $5,000 in excess of that approved last year. Projected expenditures are $205,000 with an additional increase allowed for changing rates. Discussion followed regarding the lighting of the downtown section of Ramona Boulevard. The lights were cut back 5Q% to conserve on energy, not on cost to the City. The consensus was that the continued) June 21, 1976 Page 11 FIRE HYDRANT FUNDS, PAGE 136 EDA GRANT. PAGE 139 STREET LIGHTING, PAGE 142 BIB] 37658-U01 1976-U02 06-U02 21-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9725-U03 DO9801-U03 C4-U03 MINUTES1-U03 2/5/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06