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HomeMy WebLinkAbout1977 06 13 CC MIN1977 06 13 CC MIN(ÌìËóJND.JEX JUNE 13, 1977 Telegram of Consent from Councilman Hamilton Excuse Councilmen Aguilar and Hamilton Excuse City Treasurer Montenegro Purpose of Meeting Acting City Manager Sexton re Preliminary Budget Director of Finance Halloway re Preliminary Budget Page 1, City Council Reserve Funds Revenue Sharing Funds Tax Revenue; Anti-Recessionary and HCDA Funds RTD Request Unemployment Insurance for City Employees; Animal Control Page 1 and 4, City Council Page 5, City Manager Page 10, City Clerk Page 15, Finance Department Page 21, City Treasurer Page 23, City Attorney Page 26, Planning Department Page 29, Data Processing Page 35, Fixed Charges Page 37, Police Department 7:59 P.M. Recess 8:10 P.M. Council Reconvened Page 69, Parks and Recreation Department Page 52, Emergency Services Page 56, Animal Control Page 57, Public Works Department Engineering Study Garvey Avenue Street Signs Council Discussion re Public Hearing on Revenue Sharing Funds Reopen Public Hearing on Revenue Sharing Funds Page 68, Ambulance Services 8:52 P.M. Meeting Adjourned to Thursday, June 16, 1977 at 6:00 P.M BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSPECIAL MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in special session at the above place at 6:00 p.m. Councilman Blewett led the salute to the flag. Present: COUNCILMEN BLEWET7. KITCHEL AND MAYOR WALDO Ron can: JUNL 13. 1977 6:00 P.M. FLAG SALUTE ROLL CALL Absent: Also Present: Also Absent: COUNCILMEN AGUILAR AND HAMILTON ACTING CITY MANAGLR SEXTON, ACTING DIRECTOR OF PUB!1C WORKS SEXTON. DIRECTOR OF PLANNING K1LGOUR, DIRECTOR OF FINANCE HALLOWAY. CHIEF OF POLICE CHELLINO AND CITY CLERK BALKUS ACTING CITY ATTORNEY RITCHIE AND CITY TREASURER MONTENEGRO City Clerk Batkus said she had received a telt-grarn of consent to the special meeting from Councilman Hamilton. Mayor Waldo confirmed that Councilman Aguilar hnd also been aware of the Special Meeting. EXCUSE COUNCILMEN AGUILAR AND HAMILTON. M/S/C: BLEWET7 KITCHEL. There were no objections. EXCUSE CITY TREASURER MONTENEGRO. f/S/C: BLLWLTT/ KITCHEL, There were no objections. 00- Hayor Waldo said that the purpose of the Special Meeting was to study the budget. Acting City Manager Sexton referred to the Preliminary Budget prepared by the Staff as a timely and balanced budget. The staff had analyzed future revenues and related them to future expenditures. The budget proposed to raise the level of services in the Police Department and In the newly created Department of Human Resources, involving an increase in personnel. The Increases in personnel in the Police Department win attempt to deal with youth problems. A cost of living adjustment and other Meet anc Confer itens had been reflected as proposed. A reduction in the property tax rate of 5( had been proposed and could have been reduced further had the County not imposed cost upon the cities to continue services such as animal control, possible cost for RTD services and service? for Mid-Valley Mental Health. The ideas for program budgeting outlined n the Andersen Report had been partially integrated. He referred to an attachment to the Budget showing a sunmary of the costs of some of the programs, to help Council prioritize or decide what kinds of programs they wanted for the community. Director of Finance HaTloway stated that Department Heads had been asked to submit an operating budget providing the same services as in the previous year, from which the Budget had been developed. Then they had been asked to fill out a separate request for new programs, from which the attachment referred to by the Acting City Manager showing programs hey had chosen to fund had been prepared and were in- dicated in the budget. He said the format of the continued) TELEGRAM OF CONSENT FROM C. HAMILTON EXCUSE COUNCILMEN AGUILAR h HAMILTON EXCUSE CITY TREAS. MONTENEGRO PURPOSE: OF MEETING A.C.M. SEXTON RE LUMINARY BUDGET DIRECTOR OF FINANCE HALLOWAY RE PRELIMINARY BUDGET BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSpecial Meeting of the Baldwin Park City Counci une 13, 1977 Page 2 budget had been changed to totally utilize the computer. He referred to Page 1, City Council, and said that only their line item expenses had been included since they may wish to do something other than what was recommended with those funds. He explained the format of the Preliminary Budget and said the capital outlay requests that had been funded for each depart- ment had been included on separate sheets. Councilman Blewett asked if the balanced budget included the use of any reserves. Mr. Hatloway said the previous years' revenue sharing funds set aside for the City Hall were not included. This year's revenue sharing funds of $480,000 were listed in the budget revenue summary. He said the $471,504 unappro- priated surplus represented about 8% of the total General Fund and that this was considered a healthy margin for unknown circumstances. Mr. Sexton said that the budget was proposing an allocation of revenue sharing monies for the Police Department, the Department of Public Works and the Department of human Resources in the amount of approximately the $480,000 anticipated this year. Councilman Blewett asked if there would be any money left after the money they were spending was subtracted from all the sources of revenue expected this year. Mr. Hatloway said, no, and confirmed that spending was being increased over previous years and that all revenue sharing money win be spent Mayor Waldo said that revenue sharing funds must be spent. Councilman Blewett said that in the past an amount similar to revenue sharing funds had been saved, but that this year spending was being increased by approximately 1/2 million dollars. Mr. Halloway said that the program changes funded approximate the revenue sharing dollars. Councilman Blewett said they were increasing spending by over $480,000 and giving a 5<: tax decrease. Mr. Halloway said that a 5( tax decrease represents about $40,000, as a pen.ny brings about $8,000. He said the Anti-recessionary funds had never been in other budgets and more money was coming in than ever before. The HCDA funds had been substantially in- creased over last year. Mr. Sexton said the variety of sources of revenue were being tapped more extensively than ever before. Next year they were budgeted for approximately $762,000 in HCD monies. With more, there will be more expenditures for more services, some of which are mandated. continued) PAGE 1, CITY COUNCIL RESERVE FUNDS REVENUE SHARING FUNDS TAX REVENUE; ANTI-RECESSIONARY & HCDA FUNDS BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSpecial Meeting of the Baldwin Park City Council June 13, 1977 Page 3 Mr. Halloway confirmed that there would not bo the surplus in the budget.as in the past. It had been saved to build the City Hall. but no» the City Yard must be relocated and the new build" ing furnished, with an increase in operational cost Mayor Waldo referred to the request for funding by the RTD. Mr. Sexton said the amount of their request had oeen calculated to be about $70,000. The cities had received the plea from RTD because the county had advised they were not going to spend it. He said it would get mandatory if sufficient citizens wanted bus service and the county said no and the RTD would only provide it if the City was funded. It had not been figured in this budget. Mr. Halloway stated that the City was going tc. be forced to pay unemployment insurance for their employees and had included that in this year's budget. Some options were open, similar to Workman's Compensation program, where the City could self insure themselves against unemployment compensation. This had been programmed Into the Budget for over $20,000 for the first half year as the program doesn't become effective until January 1, 1978. He said the Animal Control contract would be before the Council Thursday night at the Council Meeting at a cost of about $44,000, but $50,000 had been put in the budget for Animal Control coverage. Council discussion followed on alternatives for animal control. The City of Duarte had hired a man with e truck, with their animals stored at the San Gabriel Humane Society. Mr. HaTloway said that the problem with dropping the County and going with the Humane Society was that citizens complained it was too far to go to San Gabriel to redeem their animals. This year the county has refused to contract for receiving and giving services to animals if the City tries to handle It themselves. He said the Humane Society will contract for their* services and patrol at about $20.00 per hour, while the county collects fees for dog licenses and in return provides patrol services. The City must pay for the storage of the animals at the county facility, with some of it being redeemed when the dog is claimed and its storage fees paid. He said if the City tried to run their own program, they would have to have a facility to put them in when they got them. Councilman Kitchel referred to a report Chief Adams had presented last year on the cost of opening an animal control center in Baldwin Park for more than $90,000 plus the cost of maintaining it. Mr. Halloway said the City of Azusa had their own facility to service their own continued) RTD REQUEST UNEMPLOYMENT INSURANCE FOR CITY'EMPLOYEES; ANIMAL CONTROL BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSpecial Meeting of the Baldwin Park City Council June 13. 1977 Page 4 needs but were not interested in expanding for any other city. He said having joint services had worked well for some other cities, but the problem was to get other cities interested, and with a city-owned facility veterinarians would have to be available and there were problems with running the chambers and rendering the animals. Council discussion continued on alternatives to animal control. Mr. Halloway explained that the contract WAS smaller this year and only dealt with the City having to pay for storage, not including collect- ing for'dog licenses and costs for patrol and other charges that had been in last year's contract. Last year's contract for $57,000 represented the difference between what ti^e City hoped to raise in revenue from collect- ing for dog licenses and what they would charge the City. The cost was less this year, but it was a different type of contract. Mr. Halloway referred to Page 1 and Page 4, City Council. Conferences and trips had been enumerated, if Council wished to attend. Salaries had remained the same, with expenses up about 10%, including office expense increasing from $950 to $2300. Transportation had been decreased from $2000 budgeted last year, as only $700 had been spent, and Subscriptions and Dues had been cut $100. Mr. Hattoway referred to City Manager, Page 5, and said there was no increase in personnel, with salaries reflecting the Memo of Under- standing which Council will be considering at the next Council Meeting. Unemployment insurance would be approximately $1000. Premiums were going up. Increasing Health and Accident costs. Maintenance and Operations costs were increased about $4,000. He referred to the Capital Outlay request for a new auto- mobile. The present car was usually in a state of disrepair and had reached the point where it was no longer covered for collision. He said the City hoped to reorganize their fleet this year by getting rid of the old ones and replacing them with some of the better cars from the Police Department. They hoped to get rid of ten or twelve automobiles. Mr. Hattoway referred to Page 10, City Clerk. Contractual Services were up substantially, due to two or three elections which may be necessary. Salaries were essentially the same, with no increase in personnel. An increase of over $4,000 was due to the Memo of Understanding, various benefits an^ salary increases to be approved by Council. Maintenance and Operations classifications were being reduced $700, in line with what had been spent last year. The Capital Outlay request was to replace a typewriter purchased in 1964. PAGE 1 & 4, CITY COUNCIL PAGE 5, CITY MANAGER PAGE 10» CITY CLERK Mr. Halloway referred to Department. Contractual about $800. The cost of Page 15, Finance Services were up the audit was continued) PAGE 15, FINANCE DEPT BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSpecial Meeting of the Baldwin Park City Council June 13» 1977 Page 5 up» with a rough estimate of $6,000 over a previous cost of $5500. Personnel was up, as one of the positions last year had been funded under PCR. A new position had been requested for a Deputy Purchasing Agent, with the functions of inventorying, warehousing, central stores, duplication and other duties. The guidelines of the Andersen Report had called for the creation of a purchasing function. He said dollars could be saved, with the amount cf dollars expended every year. Many items could be joint purchased with the state and with the county. He stated they intend to go to the state to try to realize savings when they buy new trucks and automobiles. Maintenance and Operations categories wer^ being reduced $2000, mainly in the Office Expense category, by back charging the user departments for the Xerox machine. Their Capital Outlay request was to replace an old typewriter that was broken and also for a calculator. Mr. Halloway referred to Page 21, City Treasurer. He said the salary was set by Council and was the same as last year; the Maintenance and Operations was minimal and included memberships in professional organizations and a tittle traveling money, with no Capital Outlay. Mr. Halloway referred to Page 23, City Attorney. He said the Contractual Services for this year were $54,000, being an excep- tional year, but had been cut back to the usual $6.000. These fees were over and above the routine salary of $17,520, plus unemployment insurance. Meetings and conferences had been allocated $150. Mr. Halloway.referred to Page 26, Planning Department. Their Contractual Services were reduced $600 and salaries were down as personnel had been reduced by one position. Acting Director of Public Works Sexton stated that a CETA Clerk Typist position had been made vacant. This had been transferred to the Engineering Department. Mr. Halloway said that this, couplad with salary increases, showed a net decrease of $4000. Maintenance and Operations was down by $1000 from last year, as they had been over budgeted. Mr. Btewett asked if the Andersen Report was going to be implemented following their recommendation to combine the engineering and planning departments. Mr. Sexton said they hoped to come back three or four months from now with a program budget to reflect this. Mr. Halloway referred to Page 29, Data Processing. He said Contractual Services was down from $1300 last year to $670. Salaries were up $6000, reflecting the changes in the Meir.o of Understanding. continued) PAGE 21. CITY TREASURER PAGE 23. CITY ATTORNEY PAGE 26, PLANNING DEPT. PAGE 29, DATA PROCESSING BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSpecial Meeting of the Baldwin Park City Louncil He said the Justice Data Interface Communications was budgeted in both the Data Processing and the Police Department. The City computer system was going to interface with the county system. Data Processing was requesting a program change in the input media, wUh no increase of dollars and realizing a savings every year after that. Councilman Blewett said a report had been requested on whether that department was financially feasible or not, but a report had not been received. This was a valid question because it was a major expenditure. Mr. Halloway said that he had started the report and eventually the Andersen Report had analyzed the department operation. Councilman Blewett stated they had not addressed themselves to the feasibility of financially maintaining the department. He said the Council had requested this and he would tike to see it done. Acting City Manager Sexton said they had indicated that they should justify the existence of the department and that the mission of the Andersen Report was to look at this question. He said they had recommended different ways to make the department a more productive, cost efficient operation. Councilman Blewett said they had talked about different programs and implementation of it, assuming that it was here and not deciding whether or not it was feasible to have it. Mr. Sexton said that Data Processing had to support itself or it could not justify its existence. The alternatives were either that It become cost effective, as it Is now, or it gets other cities under contract to cover its expense or it sells the equipment and leases time on some other computer to care for the departments of the Ci.ty that need computer support, or it reverts back to the old record processing system of leasing and added personnel to do the record keeping. He said it could not only attempt to market its capac- ities to other cities but to private enterprises. He stated that the assignment had been given to the Head of the Data Processing section, with affirmation that it would be accomplished and that a program and report would made. He said they have a contract with the City of West Covina which pays $12,000-$15,000 per year for their use of its services, and the possibility of other cities coming on line once they are confident that their information will be secure and that the personnel and equipment will be able to perform. He said their continued) June 13. 1977 Page 6 BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSpecial Meeting of the Baldwin Park City Council June 13, 1977 Page 7 greatest expectation was to add two or three other cities, although there was a capacity for several more than that. He asked Mr. Doktor how long it would take to get together a report for the Council. i Mr. Doktor said, about two weeks. Mr. Haltdway stated that t(ie computer had been purchased before the City went to LEAA for funds. The EVIS grant was then used to upgrade the computer by adding iriore storage capacity and developing the police information system. Councilman Blewett said he would like the report and Mr. Sexton said they would try to make the report, Mr. Halloway explained the method that would be use*! in the computer program change that hopefully will save money. The change would be* from an input of IBM cards to a small disk where the data is punched and input to the computer. It will be faster and more economical and make the system more compatible with the inclusion of other cities. He said their Maintenance and Operations section was up $7000, including some of the cost of this program change and normal increases due to service contracts for the equipment. Their Capital Outlay requests were tc replace two of the disk storage modules that were old and inadequate and could destroy data and loss of manpower time and for the program change alluded to. Mr. Halloway referred to Page 35, Fixed Charges. Contractual Services were down, but liability insurance was budgeted higher. The City liability insurance had been cancelled two or three times this last year, as the insurance companies are refusing to write City business. He said the C1ty*s cUims experience doesn't justify the treatment they are receiving as the City*s claim experience was very low compared to other cities. The Insurance companies were giving S0% increases and are increasing the deductible from $5000 to $50,000. which meant the City will have to be self-insured for the first $50,000. They are negotiating for absolution to the problem. There are companies who will write policies covering from $300,000 to $1 million, with the City self-insuring the first $300,000. Several cities had formed a pool for self insurance, but Baldwin Park had such a good experience record that their analysis was that they would be pulled down by the other cities with the bad experiences. He said the contract with the Chamber of Commerce was up substantially at $53,000; the Baldwin Park Day's Float was $200; Baldwin Park Free Clinic $600; Baldwin Park Winter Festival $700 and Mid-Valley Mental Health $10.000. Councilman Blewett asked if this was over and above the $48,000 paid to Mid-Valley. continued) PAGI: 35, FIXED CHARGES BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËó Special Meeting of the Baldwin Park City Council Mr. Hattoway said this was the $10,000 th-^t had been paid the last two or three years. Mr. Sexton said Mid-Valley had made a request for $10.000 for the next budget year and they were negotiating with them now. He said they had received the legal opinion that those kinds of appropriations can not be made out of the General Fund. Councilman Blewett stated he thought this was a questionable legal opinion based on legal opinions of other City Attorneys and practice he had seen in other cities. Mr. Halloway said that Subscriptions and Dues showed a $6000 increase due to a one- time assessment by the League of California Cities for their new facilities. Each city had been assessed by population and 10-15% had been saved by paying before August. Councilman Blewett said he thought the money should be paid, based on the sates tax formula for the State of California, and,with a note expressing displeasure with the League for supporting the Bradtey Burns formula. Mr. Halloway stated that the League would never want to take a position on the sates tax issue* because it would divide the League membership. Councilman Blewett said they assess Baldwin Park on population but are not in favor of this on dispersement of revenues. He said sending a tetter to the cities would be a good way to gain publicity for the concept of sates tax distribution on a population basis. Mayor Waldo suggested putting heavy thought into how they could get the most punch" out of It. Councilman Btewett said he wanted to direct that a Resolution be drawn to att the have not" cities asking that the League be paid the way that Baldwin Park intended to pay them. Mayor Waldo said, or have a study made and have it by Thursday. Mr. Sexton said that by doing this they could make a point and that was about as far as they could go. Mr. Mocatis had gone to alt the cities on this issue and had come up with zero" response. Councilman Btewett said several cities had made commitments to put money in. but things had gone into timbo after Mr. Mocatis left. Mr. Sexton said an attorney firm had been retained who represented alt the big cities, and this City had received nothing from their office. continued) Juno 13. t977 Page 8 BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËó Special Meeting of the Baldwin Park City'Council Mr. Halloway referred to Page 37, Police Department The JDIC cost was being charged $24,000 to the Police Department and $8000 to Data Processing. The Police Department had requested a program change of funding a youth services bureau for $81.196. Chief Chellino said four patrol officers would be assigned to work anywhere that the youth were involved. They could work closely with the Boy's Club, probation and other departments, gather intelligence and learn where the trouble spots were. They would be supplemented by other members of the investigative forces or patrolmen for support they would need. He said hopefully they could be sent for special training and become experts with the juveniles. Mr. Halloway stated that another program change involved the addition of ten additional reserve officers and pay for certain hours. Chief Chellino that the purpose of expanding the reserve officers was to supplement the patrolmen and help serve warrants, to be trained to handle reports that do not take a lot of skill and jail duties in the new facility. The reserve officers had volunteered about 16-20 hours per month and they wanted to pay them additionally for up to eight hours per week. They now receive a clothing allowance and hope to furnish them their weapon and safety equipment. Mr. Sexton said that the report from the Police Department had stated that more patrolmen were not needed, but their more effective utilization. What was being proposed would enable them to utilize the patrolmen they have now. Mr. Hatloway said the City was being reimbursed for the salary of the patrolman assigned to the East San Gabriel Valley Burglary Information team, so they have added one more patrolman. Chief Chellino said he hoped that the crime rate amd burglaries could be reduced as well as stopping some of the malicious mischief, by working with the youth. Mr. Halloway said the Maintenance and Operations section was down $19,000, due to reductions in mainten- ance on the automobile fleet. They plan to cut out some of the cars and alleviate the cost of repairs and gasoline usage. Capital Outlay requests included-14 vests for the additional 10 reserve officers and the four additional youth services continued) June 13. 1977 Page 9 PAGE 37. POLICE DEPARTMENT BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËó Special Meeting of the Baldwin Park City Council June 13, 1977 Page 10 officers. Discussion followed relative to whether some of the vests could be eliminated. The consensus was that all of the vests were necessary. Further Capital Outlay requests were for camera equipment, 14 automatic pistols for the additional reserve officers and youth services personnel, one emergency equipment light bar and radio for the one new police car which was being requested in addition to the 10 cars the Police Department presently had, the one police unit and for two finger- print inkers, a tripod screen and a projector, and Anatomic Annie." Chief Chellino explained that Anatomic Annie" was a mannikin used by the officers to practice life saving techniques. AT 7:59 P.M. A RECESS WAS DECLARED BY MAYOR WALDO, At 8:10 P.M. Council reconvened. Roll Call was the same as at the beginning of the meeting. Mr. Halloway referred to Page 69, Parks and Recreation Department. He said Contractual Services were up, partly due to the fundinq of the operation of the Community Center for $38,400, including janitoriat services and utilities. They are receiving bids for the rehabilitation of the Center. Councilman Blewett said he would receive a quarterly report, starting immediately, directed to the Council regarding the usage in the Community Center and in the Auditorium. Discussion followed relative to the Auditorium, that it was presently closed due to the city hail construction, and that the City was re- searching the possibility of a grant to refurbish it. There was a lot of regional use and there should be a lot of support for the facility. Mr. Halloway said that one additional person's salary was included in their budget. This person would be charged with the operation and scheduling of events with the Community Center. The over all budget salaries had decreased, due to the shifting of part of the maintenance function and inclusion with the Public Works Department. Maintenance and Operations showed a slight increase of $7,000, due to the operation of the Community Center. Mr. Sexton stated that it was implicit in the budget proposal that the City would be administrating and operating the Community Center. There had been discussion of setting up a Board of Directors which would hire a separate Director and run it with a contract with the Boy's Club or other agencies who would manage and operate the Community Center. continued) 7:59 P.M. RECESS 8:10 P.M. COUNCIL RECONVENED PAGE 69. PARKS & RECREATION DEPT BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËó 1977 06 13 CC MIN(ÌìËó Special Meeting of the Baldwin F'ark City Council June 13. 1977 Page 12 Two vehicles had been transferred fro.n Recreation and Parks Department to the Public Works Depart- ment. The total package transfer war* about $100,000 worth of maintenance annually. He said there had been no change on Public Agencies, which included fees for District Attorney prosecutions for the Municipal Code under public nuisances, and state and county traffic signal maintenance. Street reconstruction, alley reconstruction and slurry seal programs were budgeted at $149,000. which covered everything from street work to physicals and included $39,000 scheduled for Rhodes Lane construction. The street sweeping program wilt cost about $46,000. Mayor Waldo stated that it was difficult to reach businesses located on Garvey Avenue. He suggested that Engineering budget noney to place street signs on off ramps instruct- ing how to get to Garvey Avenue, as U had been estimated that business could be in- creased by 50%. Councilman Btewett suggested hat the hundred" block be included on the sign. Council directed that Engineering study what could be done relative to street signs for Garvey Avenue and perhaps take pictures Mr. Sexton said the increase in salaries, retirement and benefits was due to the transfer of Recreation and Parks Department maintenance. Mai-itenance and Operations was unchanged and even down in some cases. It had been recommended that $100,000 be reserved to operate the new Public Services Building. He said that, for example, $6700 had been paid yearly for the present build- ing while one bid based on the new bulldinq was $32,000, and elevators and other sophisticated equipment were not yet estimated. When the new building becomes occupied, a new budget will be presented. Vehicle Operating expense had dropped $6000; Personnel Training and Development had increased $25.00. The Capital Outlay recommendation was for a budget increase from $10,000 last year to $65,000. He listed replacement equipment needed as a new aerial boom truck for $42,000, to replace a 14 year-otd truck that was dangerous and had only liability insurance coverage; $11,400 to replace a 1953 Inter- national Harvester truck; a 1/2 ton pickup truck for $5,300 listed as a replacement which was realty an addition; a lawn edger for $320; a 10-year'old Toro riding mower that had been rebuilt several times; and a 13-year old emulsion sprayer that had caused accidents and I.O.D.'s by spraying hot oil on the operators. Council discussion followed whether to reopen the Public Hearing on Revenue Sharing Funds ton'ight or at another date. Councilman BteweU said it should be published and advertised again as a hearinq. continued) ENGRG. STUDY GARVLY AVENUE STREET SIGNS COUNCIL DISCUSSION RE PUBLIC HEARING ON REVENUE SHARING FUNDS BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSpecial Meeting of the Baldwin Park City Council June 13. 1977 Page 13 Mr. Sexton said these legal requirements had been met and that he understood the Mayor wanted to reopen it for further discussion as a courtesy. He said the public hearing was part of the budget process„ REOPEN PUBLIC HEARING ON REVENUE SHARTNG FUNDS. M/S/C: BLEWETT/KITCHEL. There were no objections. Director of Finance Haltoway referred to Page 68, Ambulance Services, the last section in the General Fund category. He said the cost went up every year and that, although the bills were sent out for collection after the county and Crippen's had tried to collect, less was being collected every year. The bills are old when received by the City and many times services had been rendered to transients or people that were difficult to locate. The City also paid for the dry runs" when an ambulance had been called but wasn't. needed. OG- AT 8:52 P.M. THE MEETING ADJOURNED TO THURSDAY, JUNE 16. 1977, AT 6:00 P.M. M/S/C: BLEWETT/KITCHEL. There ere no objections. 00- REOPEN PUBLIC HEARING ON REVENUE SHARING FUNDS PAGE 68, AMBULANCE SERVICES 8:52 P.M. MEETING ADJOURNED TO THURSDAY, JUNE 16, 1977 AT 6:00 P.M. APPROVED: 2^^^S^/^ THELMA LTBALKUS, CITY CLERK 1977 Date of Distribution to City Council: July 1, 1977 Date of Distribution to Departments: July 1, 1977 BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóSPECIAL MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in special session at the above place at 6:00 p.m. Councilman Blewett led the salute to the flag. Roll Call: Present: COUNCILMEN BLEWETT, KITCHEL, AND MAYOR WALDO JUNE 13, 1977 6:00 P.M. FLAG SALUTE ROLL CALL Absent: Also Present: COUNCILMEN AGUILAR AND HAMILTON ACTING CITY MANAGER SEXTON, ACTING DIRECTOR OF PUBLIC WORKS SEXTON, DIRECTOR OF PLANNING KILGOUR, DIRECTOR OF FINANCE HALLOWAY, CHIEF OF POLICE CHELLINO. AND CITY CLERK BALKUS Absent: ACTING CITY ATTORNEY RITCHIE AND CITY TREASURER MONTENEGRO 00- AT 8:52 P.M. COUNCILMAN BLEWETT MOVED, COUNCILMAN KITCHEL SECONDED THAT THE CITY COUNCIL ADJOURN TO THURSDAY, JUNE 16, 1977, AT 6:00 P.M. There were no objections. ADJOURNED 8:52 P.M. TO THURSDAY, JUNE 16, 1977, AT 6:00 P.M. 00- DATED: JUNE 14, 1977 TIME: 10:00 A.M. BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1977 06 13 CC MIN(ÌìËóAFFIDAVIT OF POSTING NOTICE STATE OF CALIFORNIA COUNTY OF LOS ANGELES CITY OF BALDWIN PARK SS; THELMA L, BALKUS, being first duly sworn, says and deposes: that I am the duly chosen, qualified and acting City Clerk of the City Council of the City of Baldwin Park; that at a Special Regulap- Heeting of the City Council of the City of Baldwin Park held June 13_______, 1977 said meeting was ordered adjourned to the time and place specified In the Notice of the Adjournment ATTACHED HERETO; that on June 14 19 77 at the hour of 10:00 a,m,, I posted a copy of said Notice at a conspicuous place on or near the door of the place at which said meeting of June 13 19 77 was held. / fflELHA L> BALKUS. TV ClERK Subscribed and sworn to before me this igth day of April____ 197ft OFFICIAL SEAL KERSI V/iLSON NOTARY PUBLK: CALIFORNIA LOS ANGELES CC-UNTY My comm. expires AJG 9, 1981 /^U^^^ Wr^Wc^ a^Wgid County and State / BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 Special Meeting of the Baldwin Park City Council June 13, 1977 Page 11 Discussion followed relative to the replacement of draperies at Morgan Park at a cost of $2500. Mr. Halloway said Recreation and Parks was asking for $12,000 for seed money. Director of Recreation and Parks Lucas referred to Robert! SB 174 money which was state bond issue money allocated to cities on a one-quarter match. The $12,000 they were requesting would allow them the $48,000 worth of capital improvements that they were requesting. It was allocated on a population basis and this amount was their limit. Mr. Halloway referred to a Capital Outlay request for a typewriter for Recreation and Parks Department. Mr. Lucas stated they have had to borrow a second typewriter from the City pool, as they have one typewriter and two girls who type. Discussion followed relative to the request for 32 picnic tables. Mr. Lucas confirmed that he uses Brooks concrete picnic tables as they are cheaper than any anywhere else and they get free delivery. Mr. Lucas was excused to attend another meeting Mr. Halloway referred to Page 52, Emergency Services. Contractual Services cost amounted to $25 for the tease of Johnstone Peak, which was an agreement with the Forestry Department. Salaries were $1200, the same as last year. A Deputy Director of Emergency Services was paid $100 per month. He said that various charges under Maintenance and Operations were relative to the Johnstone Peak Repeater Station. There were no Capital Outlay requests. Mr. Halloway referred to Page 56, Animal Control, and said the Council is being asked to fund it for $50,000. Councilman Blewett suggested that a study be made on alternative proposals for animal control and presented to Council within a three-month period. He suggested that possibly animals could be put in the Public Service Yard. Acting Director of Public Works Sexton referred to Page 57, Public Works Department. He stated that their department now does the maintenance work of the Recreation and Parks Department. Six position, five maintenance men and one foreman, had been transferred to the Public Works Department. One Public Works Department position had been deleted. continued) PAGE 52, EMERGENCY SERVICES PAGE 56, ANIMAL CONTROL PAGE 57, PUBLIC WORKS DEPARTMENT BIB] 37657-U01 1977-U02 06-U02 13-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9724-U03 DO9758-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06