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Home My WebLink About1978 04 28 CC MIN1978 04 28 CC MIN;¢f4È×1 NDi^ APRIL 28, 1978 Excuse Those Not Present Purpose of Meeting Bid Awards for Vehicle Maintenance Facility and Warehouse 5:24 P.M. Councilman Aguilar Arrived At 5:37 P.M. The Meeting Adjourned BIB] 37656-U01 1978-U02 04-U02 28-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9594-U03 DO9675-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1978 04 28 CC MIN;¢f4È× ADJOURNED REGULAR MEETING OF THE BALDWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 5:00 p.m. Roll Call: Present: COUNCILMEN IZELL, MC NEILL AND MAYOR PRO TEM WHITE Absent: COUNCILMAN AGUILAR arrived at 5:24 p.m.) AND MAYOR BLEWETT Also Present: CITY MANAGER SEXTON, DIRECTOR OF FINANCE HALLOWAY, DIRECTOR OF HOUSING CUNNINGHAM AND DEPUTY CITY CLERK WINCHESTER Also Absent: ACTING CITY ATTORNEY FLANDRICK, DIRECTOR OF PLANNING KILGOUR, CHIEF OF POLICE CHELLINO, CITY TREASURER MONTENEGRO AND CITY CLERK BALKUS 00- EXCUSE THOSE NOT PRESENT. M/S/C: IZELL/MC NEILL. There were no objections. 00- APRIL 28, 1978 5:00 P.M. ROLL CALL EXCUSE THOSE NOT PRESENT Mayor pro tern White stated that the purpose of the meeting was for the Council to accept bids for the new City Yard Vehicle Maintenance Facility and Warehouse. Director of Housing Cunningham stated that the City had advertised for sealed bids for the construction of the maintenance yard April 13 and April 20, 1978 and had requested bids from local contractors in Baldwin Park; however, response had not been good and no bids at a11 were received on some items. Item e. Mechanical equip- ment, covered many items that were bid on separately. Total bids were approximately $139,000, uithin the budget for the facility, and when the bids that had not been received were included, bids should still be within the budget. He recommended that Council award the bids that had been received and direct the Staff to continue to solicit bids which could be approved later by the Council. Council discussion followed on the areas in which bids had been received and the method of bid publication through both the Herald-Press and direct contact with contractors. Council considered withholding the bid awards that had been received and re-advertising or accepting and awarding contracts to the recommended bidders. Mr. Cunningham stated that if toots and equipment were not received, it could result in delay. He said the contractor was concerned with ordering the materials so that they would arrive within the time frame needed for building. Council reviewed the items that had been bid in order to determine which bids were lacking and must be re-advertised. Councilman Aguilar arrived at 5:24 p.m. continued) PURPOSE OF MEETING BID AWARDS FOR VEHICLE MAINTENANCE FACILITY & WAREHOUSE 5:24 P.M. COUNCILMAN AGUILAR ARRIVED BIB] 37656-U01 1978-U02 04-U02 28-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9594-U03 DO9675-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1978 04 28 CC MIN;¢f4È×Adjourned Regular Meeting Of The Baldwin Park City Council Councilman Aguilar inquired whether there was a conflict of interest on Monty's Electric bid, since Mrs. Montenegro was the City Treasurer. Mayor pro tern White stated that the City Attorney was not present but that since Mrs. Montenegro had no vote on the issue there should be no conflict of interest. Council discussed the total amount of bids, $139,724.96, with an estimated $100,000 outstanding in bids. Mr. Cunningham said the construction budget for what had been advertised was approximately $250,000. Councilman Aguitar asked for the Acting City Attorney's opinion on the electrical bid. He said Mrs. Montenegro did disperse the funds. Councilman McNeill inquired why the contract was not awarded to one general contractor rather than having individual contractors do the work. Mr. Cunningham said it was cheaper and they were trying to keep the budget under $250,000. He confirmed that $50,000 had been saved this way on the Community Center. Council discussed the difficulty of getting bids in the time frame allowed and the construction of a new building and remodeling of the existing building. Director of Finance Halloway said that Council could waive the bidding procedure for the individual items under $5000 and accept individual quotes in order to get the job done cheaper. The Public Works Code required that anything over $5000 must follow the bidding procedure. Mr. Cunningham stated that plumbing and some of the other items were minor items. Acting City Engineer French stated that the competitive bidding procedure had been followed and that now the individual items were under $5000, bids could be awarded through competitive quotes in accordance with the Public Works Code in order that the construction would not be delayed. Council discussion followed on the difficulty in obtain- ing bids, because contractors were alt busy, and because of the short time frame in which it was published. APPROVE ITEMS D", E". F", G". J" AND K" WITH THE ADDITION OF ITEM M" TO MONTY'S ELECTRIC FOR $16.320, SUBJECT TO THE APPROVAL OF THE ACTING CITY ATTORNEY. M/S/C: IZELL/MC NEILL. Roll Call. There were no objections. Councilman McNeitt and Mayor pro tern White agreed that advertising for bids should be published in two or three papers, rather than just in the Herald-Press. Mr. Cunningham stated that they would try to use as many local crafts and tradesmen as possible on a City project. Councilman McNeill said he agreed with this as long as they were competitive. City Manager Sexton stated that the law required that the contract be awarded to the lowest responsible bidder. continued) April 28. 1978 Page 2 BIB] 37656-U01 1978-U02 04-U02 28-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9594-U03 DO9675-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1978 04 28 CC MIN;¢f4È×Adjourned Regular Meeting of the Baldwin Park City Council AT 5:37 P.M. THE MEETING ADJOURNED. M/S/C: MC NEILL/AGUILAR. Roll Call. There were no objections. 00- April 28, 1978 Page 3 5:37 P.M. MEETING ADJOURNED L?^-/ THELMA L. BALKUS. CITY CLERK HELEN WINCHESTER, DEPUTY CITY CLERK APPROVED: U^i f 1978 Date of Distribution to City Council: May 12, 1978 Date of Distribution to Departments: May 12, 1978 BIB] 37656-U01 1978-U02 04-U02 28-U02 CC-U02 MIN-U02 LI1-U03 FO9591-U03 FO9594-U03 DO9675-U03 C4-U03 MINUTES1-U03 2/4/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06