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Home My WebLink About1981 06 08 CC MIN1981 06 08 CC MIN;¢f4ÆŽADJOUraffiD REGULAR MEETING CF THE BAITWIN PARK CITY COUNCIL CITY HALL COUNCIL CHAMBERS) 14403 East Pacific Avenue The City Council of the City of Baldwin Park met in adjourned regular session at the above place at 7:30 p.m. An Invocation was given by CounciljiBn Holjnan- Councilman King led the Flag Salute. Itoll Call Present: COUNCIU^ AGUHAR, HQLMAN, MsNEILL, KING, AND MAYOR WHITE Also Present: CITY MANACER WEBB, DIRECTOR CP ACM- SEW. HALLOWS, DIR. CF OOWNITY SERV. KELLY, CHIEF CF POUCE SNOWDO^, DIR. CF HOUSING & EOCNCMIC DEV. LA CLAIRE, DIR, CF HUMAN SERV. LUCAS AND CITY Ct£RK GAIR It was moved and seconded to excuse City Treasurer Montenegro's absence. H/S/C: M^NEILI/KING. There were no objections. June 8, 1981 7:30 P.M. INVOCATION FLAG SALL7IE RCLL CALL CITY TREASURER'S ABSENCE EXCUSED City Manager Webb presented the proposed 1981-82 budget to the City Council and gave Department Head presentation procedures. Mr. Webb stated that this years budget reflects an increase of 10.7%. This does not include reserves of 2.2 million dollars, special funds, or the capital inprovement program. The General Revenue is $5,145^000 which represents a 6,2% increase. Mr- Webb explained the Itevenue program transfer of 75% from the General Fund for lighting and landscaping naintenance. The AAninistrative Services Department proposed to utilize $250,000 for a computer system replacement. Mr. Webb stated that the AAninistrative Services Department has obtained a full-time accounting clerk which will be fully funded by the Housing Authority. The Housing and Economic Development Department will be adding a new Administrative Assistant position to their staff, Mr. Webb gave a staff report on several necessary new positions which will require additional funding. There will be 2,2 million dollars spent for various purposes outlined below; $ 600,000 for employee negotiations 325,000 for civic center iirprovement 664,000 for equipment replacement 358,000 for contingency reserve 00- Mr. Halloway presented the proposed ocnputer system report. The current system is 12 years old. The requirements of the City and Police Department have become more demanding. The present computer has no purging mechanism, which is required by law. Therefore, the City has hired two different consultants to review our present system and computers. Staff reocmnends that Council set aside the funds to purchase the new ocnputer system. Mr. Halloway explained severed. financial arrangements to defray the costs of the machinery. Mr. Webb ocnmented on the benefits of the new ocnputer system in relation to budgeting, Council discussed the capabilities of the City's present ocnputer system vs. the new system. Mr, John Wiese, Data Processing Manager, answered several of the Council's questions regarding justification for the new system, He also described the new nachinery and their large storage capacity. CITY MANftSER PRESENTS 1981-82 PROPOSED BUDGET PROPOSED OCMP17TCR SYSTEM PRESEWIATICN- MR. CEMNIS HALLOWAY BIB] 37656-U01 1981-U02 06-U02 08-U02 CC-U02 MIN-U02 LI1-U03 FO3794-U03 FO9590-U03 DO9613-U03 C4-U03 MINUTES1-U03 2/3/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1981 06 08 CC MIN;¢f4ÆŽJune 8, 1981 Page 2 ADJOUFNED REGULAR MEETING OF THE CITY COUNCIL CITY OF BALDWIN PARK Council also questioned regarding the possible life span of the new system and cost comparisons. Mr. Hallcway stated that the City's investmsnt in our present system is $400,000. With $40,000 maintenance costs per year. The additional maintenance cost for the new machine would drop down to $24,000 per year as well as reduce new staff personnel positions in the sum of $40,000. 00- Mr. Kelly discussed the 1972 Landscaping and Lighting District Act with the Council and answered several of their questions. He asked Council not to make any determinations tonight, as a Public Hearing will be conducted on June 17, 1981 to hear persons wishing to speak for or against the assessment district formation. Mr. Kelly stated that in the past the City lids had to obtain funds for the district from the General Fund. Due to the strain on the fund, the Council placed an additional levy to maintain the district. He stated that the 1972 act is a substantial urprovement from the 1919 act and the proposed 1972 act will provide lighting and landscaping for the entire City. He then explained the formulas for the individual assessment for the landscaping and lighting district. Council discussed the 1972 act as well as the present 1919 act with Mr. Kelly. 00- Mr. Kelly explained the Capital Improvement Program C1P) as it relates to street ijrprovements, park inprovements and building improvements. He explained the costs of several street improvements that the City is now undertaking. The City proposes to spend $550,000 Gas Tax and $305,000 in FAU funds for a total expenditure of $855,000 in project ijrprovements for these three areas. There will be $200,000 in reserve for any emergency projects which come up. The future expenditures nay represent a lack of funds for reconstruction and project maintenance. In future years, monies will be caning from FAU funds. Mr. Kelly explained park improvements and fund allocations toward the Walnut Creek Nature Park. The funds will cane from 76 bond act and 80 bond act, from various block grants and HCDA money. The park will cost $400,000 to ccrplete. The staff will be submitting to the Council a master plan for park inprovement which includes Badillo Avenue Tennis Courts, Bames and Morgan Parks. Central Park West, and Roadside Parks will be reviewed and studied at a later date to determine the improve- ments needed. Money will need to be allocated to recondition some of the public buildings air-conditioning and heating power systems which have broken down. Staff requests Council consider these needs for improvesnent when adopting the Budget. Council discussed these needed improvements and various grant funds which may be available to cover these expenses. 00- Council discussed the civic auditorium for the community and possible formation an assessment district to obtain the funds for the auditorium and the possibility of placing an initiative on the ballot for vote by the citizens of Baldwin Park. PROPOSED LANDSCAPING AND LIWTING DISTRICT 1972 ACT PRESENTATION MR. BILL KELLY CAPITAL IMPROVEMENT PROGRAM EXPEM)mjRES PRESEWTED-MR. KELLY QUESTION AND DISCUSSION PERIOD BY COUNCIL The new contracts for the Chamber of Comerce asking the City tor $65,000 allocation for the Chamber were discussed. Funds have also been allocated in the budget for Mid-Valley Mental Health. BIB] 37656-U01 1981-U02 06-U02 08-U02 CC-U02 MIN-U02 LI1-U03 FO3794-U03 FO9590-U03 DO9613-U03 C4-U03 MINUTES1-U03 2/3/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06 1981 06 08 CC MIN;¢f4ÆŽAOJCTCTED REGULAR MEETING CF THE CITO COUNCIL CF TOE crry CF BALDWIN PARK Mr. Hallcway gave the fixed Charges for Contractual Services: $65,000 to the Chamber of Ccnnierce 12,000 to the Mid-Valley Mental Health 12,000 to Annual Audits- 1,000 for Employee Services June 8, 1981 Page 3 OCWTRACTOAL SERVICES EXPENDITURES DISCUSSED $90,000 TOTAL 00- Council discussed at length the increase in the Budget for worker's Ccnpensation Insurance, Contractural Services, and increased Bnplcyee Payroll in various Departments of the City. 00- It was moved and seconded to adjourn the Mjoumed Rsgular Meeting of the City Council at 9:45 P.M. IVS/C: McNEILl/KING. There were no objections. COUNCIL DISCUSSICN OF EXPEWITURES AQJOURNED REGULAR l^ETING AHJOUFNED AT 9:45 P.M. BIB] 37656-U01 1981-U02 06-U02 08-U02 CC-U02 MIN-U02 LI1-U03 FO3794-U03 FO9590-U03 DO9613-U03 C4-U03 MINUTES1-U03 2/3/2003-U04 ROBIN-U04 REGULAR-U05 SESSION-U05 CITY-U06 COUNCIL-U06