HomeMy WebLinkAbout2002 06 17 CC MIN SS/SPECIAL2002 06 17 CC MIN SS/SPECIAL /
BALDWIN PARK CITY HALL JUNE 17. 2002
14403 E. PACIFIC AVENUE, ROOM 307 MONDAY
BALDWIN PARK, CA 91706 5:30 P.M.
The CITY COUNCIL, COMMUNITY REDEVELOPMENT AGENCY and
HOUSING AUTHORITY of the City of Baldwin Park met in SPECIAL SESSION at the
above time and place.
ROLL CALL
Present: Councilmembers: Bill Van Cleave. Mayor Pro-Tern Marten Garcia, and Mayor
Manuel Lozano
Also Present: Dayle Keller. Chief Executive Officer, Arnold Alvarez-Glasman, City
Attorney; Mark Kling, Chief of Police; Jose Sanchez. Finance Director; Shafique Naiyer,
Public Works Director; Rick Forintos. Community Development Director; Melecio
Picazo, Redevelopment Project Coordinator; Amy Harbin. Principal Planner; Gail
Bishop, Code Enforcement Officer; Catalina Reyes, Housing Operating Manager
Manny Carrillo. Recreation/Community Services Director; Maria A. Contreras. City
Treasurer; Rosemary M. Ramirez, Chief Deputy City Clerk and Kathleen Sessman,
Deputy City Clerk
BUDGET WORKSHOP
Finance Director Sanchez stated that for the purpose of this workshop, and for the
benefit of the Council, he has prepared an agenda which will also be featured as an
overhead presentation.
INTRODUCTORY COMMENTS
Chief Executive Officer Keller presented the report as follows: This budget represents
the continuation of all existing services at FY 2001-02 service levels as well as some
increases representing unavoidable new costs and additional programs previously
approved by Council.
The City of Baldwin Park was fortunate to continue to see a growth in revenues in FY
2001-02 as much of the State and the nation experienced economic downturns.
However, we must proceed with caution as the State of California struggles to balance
their budget and local funds remain in question. Therefore, requests for increased
services have not been included in the proposed budget but are presented to the City
Council as supplemental items for approval on a case-by-case basis.
The details of service levels are contained in the departmental operating cost centers.
Each cost center contains the followng information: personnel costs, maintenance and
operating costs, contractual services, internal service charges, and capital expenditures.
In addition, there is a general description of the purpose of the cost center, its primary
programs and functions, its funding sources, authorized positions, and additional detail
regarding operating and/or capital expendrtures. Financial information is given for 2000-
01 expenditures, the 2001-02 adopted budget, 2001-02 estimated expenditures and the
2002-03 proposed budget. The sources of funding are also included for each cost
center.
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The total proposed appropriation for all funds, excluding supplemental requests, is
$39,595,290 of which $15.959,590 is from the general fund and $23,635,700 is from
special revenues see page 2). These totals do not include Housing Authority or
Redevelopment Agency budgets, which are approved separately by the City Council.
One of the most significant supplemental requests is the New Program Request for the
start-up and operation of the Teen Center and Skate Park. These costs totaling
$353,992 have not been included in the proposed budget but are itemized within the
supplemental request for the City Council's review. The final approved costs will be
included as a new cost center in the Department of Recreation and Community
Services.
The proposed budget has been balanced between proposed expenditures and
estimated revenues including revenues from fund transfers into the general fund. These
transfers include $625,000 from the Traffic Safety Fund. which is made up of projected
parking citation revenues $325,000) and vehicle code violation revenues $300,000).
The remaining transfers in are outlined in the chart below. These transfers are to cover
costs incurred by the General Fund but eligible for funding from another source.
Fund Amount Use
110 Traffic Safety $625.000 General Expenses in the General Fund
111 SLES Fund $ 87,700 Police Department Overtime Costs
120 CDBG $ 70,000 Graffiti Abatement Program
133 Residential Development Fee $ 11.500 Building Permit Issuing Costs
TOTAL $794,200
These transfers added to the projected General Fund Revenues of $15,188,910 total
$15,983,110 while our General Fund Expenditures are proposed at $15,959,590. This
leaves a difference of $23,520. which is included in the projected General Fund Cash
Balance of $1.8 million.
Dollar differences between the proposed 2002-03 budget as compared to the 2001-02
budget adopted by the City Council in July 2001 are as follows:
2001-02
General Fund $14,433.432
Special Funds $18.246.782
Total $32,680,214
2002-03 % Difference
$15,959,590 10.6%
$23.635.700 29.2%
$39,595,290 21.0%
FY 2001-02 ACCOMPLISHMENTS
The following accomplishments reflect achievements of the City of Baldwin Park within
the service and funding levels approved by the City Council with the FY 2001-02
budget:
1. Timely budget adoption in July 2001. with a $1.6 million cash balance in the
General Fund. As we reach the end of the fiscal year, we estimate our cash
balance in the General Fund at $2.4 million.
2. Contract negotiations were completed and Memoranda of Understanding
approved for all employee groups.
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3. The Police Department is fully staffed with all 75 sworn positions.
4. The DDA and EIR for Wal-Mart were completed and that project continues to
move forward with a construction groundbreaking expected in October 2002.
5. A Federal Section 108 loan in the amount of $6 million was secured to
finance land acquisition for the Wal-Mart project. An EDA grant in the
amount of $709.000 was awarded for off-site improvements.
6. Construction of the Laidlaw Hariey-Davidson dealership is progressing with
an opening expected in June or Juty 2002.
7. The design of the Teen Center and Skate Park, which included public input
for both facilities, was completed and the project will be bid for construction in
June 2002.
8. A Federal grant in the amount of $100,000 was received for Maine Avenue
improvements and is being applied to the Cit/s work on a Downtown Master
Plan.
9. Over 4,000 people attended the first Winter Fest hosted by the Department of
Recreation and Community Services.
10. New lighting and fencing was added at Barnes Park to enhance the sports
fields at the Park. Additional improvements will be completed with $250,000
in grant funds received from the State by the Department of Recreation and
Community Services.
11. Through the work of the City's Finance Committee, general service fees were
increased to enhance revenues to the City. In addition, a new parking citation
program was created which is estimated to generate over $300.000 in
revenues annually. These revenues will allow for increased staffing in the
Police Department Traffic Division and the Public Works Traffic Control
Division.
12. Capital Improvements totaling $4 million were completed. This program
included 15 miles of street improvements and the addition of sidewalks
throughout the City.
13. Two private streets were rebuilt through assessments of property owners who
reside on the streets and were subsequently dedicated to the City.
14. The Public Works Department received a $1.75 million grant from the County
of Los Angeles for storm drain improvements. This project will be bid in June
and construction will begin in August 2002, estimated to be completed in
March 2003.
15. An enhanced City web site was introduced in January, which allows for better
access to City information.
16. The Baldwin Park Transit services were expanded to provide service in areas
that had been previously under served.
17. The City's Housing element was adopted and approved by the State of
California.
18. Seven-day Code Enforcement staffing was implemented and a pro-active
approach to Code Enforcement adopted.
19. A Park Maintenance Assessment Overlay was put to the vote to help offset
the current annual shortfall in the Park Maintenance Assessment fund.
20. A new Traffic Bureau was created in the Police Department to address traffic
concerns and increase safety.
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21. The goals established by the City Council in April 2001 are progressing with
most of them completed during the Fiscal Year. Updates and status reports
on the goals have been provided to the City Council periodically.
22. A successful team building for the City Council and E-team was held in
February and April 2002 and a list of accomplishments in progress was
created, with the goal of completion/full implementation by December 2002.
The complete list of accomplishments is attached to this message.
BUDGET INCREASES/PROGRAM CHANGES
There are some proposed cost increases that are unavoidable in order to continue
current service levels. These changes have either been previously approved by Council
or reflect operating cost increases that are beyond our control. The costs and funding
sources for these program changes will be forthcoming.
1. Salary increases as approved in the Memoranda of Understanding with
employee groups.
2. Increased PERS rates for Sworn Personnel for the existing 2% at 50 Retirement
Plan.
3. Overtime costs for the increased number of City special events, including the
Street Market.
4. A new cost center 27) for the Police Department Traffic Bureau, which includes
additional staffing for parking enforcement funded through the new Parking
Citation Program.
5. One additional full-time staff member in Public Works Traffic Control CC 59) as
authorized by the City Council with their approval of the Parking Citation
Program.
6. Additional energy costs due to increased energy rates.
7. An additional Administrative Clerk position in the Personnel Division to assist
Personnel with clerical duties and to act as the receptionist/telephone operator at
City Hall. This position was authorized by the City Council in FY 02.
8. A contract System Administrator in the Police Department to address critical
needs related to the automated dispatch/records system.
9. Although not currently included in the proposed budget, the City Council will be
presented with several supplemental requests as they relate to the start-up and
operation of the Teen Center. These new costs are necessary to the success of
the Center and the operating costs should be considered as ongoing beginning
fiscal year 2002-03. These costs are outlined below.
General Fund Special Revenues Total
Start Up One-time) $151,183 $100,586 $251,769
Operations $102,223 $102,223
partial year. ongoing)
TOTAL $253,406 $100,586 $353.992
It should be noted that the Teen Center/Skate Park General Fund portion of start-up
costs and first year operations are being recommended for funding from the Youth
Related Services Account. It is estimated that there is $337.000 available in this
account, which after deducting the $253,406, would leave $84.000 in the Youth Related
Services Account. The special revenues identified are Proposition 12 funds.
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AUTHORIZED POSITIONS
A listing of authorized positions is included within each cost center. In addition a
crtywide summary is included on page 23 through 28. Also included with this budget
are supplemental requests for additional positions. I am requesting specific direction on
adding positions pursuant to supplemental requests. There have also been a number of
requests for reclassifications. These require audits by the Personnel Division and
recommendations will come to the City Council for specific approval in approximately
sixty days.
ACCOUNTABILITY
Accountability for programs and results produced in each cost center, as well as
financial accountability, lies with each department head and with the Chief Executive
Officer. The combined efforts of the Executive Team, working closely with the City
Council, has also resulted in a dear delineation of accountability and has resulted in
continuous improvements to services, infrastructure, and overall fiscal health.
CURRENT FINANCIAL STATUS
As stated at the beginning of this message, we are entering Fiscal Year 2002-03 with a
General Fund Cash Balance of $2.4 million. Some of this is proposed to address a
shortfall in the Park Maintenance Fund $510.000). The success of the Park
Maintenance District Overlay Assessment will eliminate or greatly reduce the need for
General Fund Assistance. If the Overlay Assessment is not successful, the General
Fund cash balance at the end of the Fiscal 2002-03 is estimated to be $1.8 Million
shown on p. 2). Council may wish to fund some of the supplemental requests using
the General Fund balance. In any event, the General Fund cash balance should not fall
below $1.1 million at the end of Fiscal 2002-03 and will be substantially more if the City
is successful with the assessment overlay and/ or the Youth Related Services Fund is
used to fund Teen Center costs.
Major categories of General Fund revenues for Fiscal Year 2002-03 are estimated as
follows:
FY 2001 02 FY 2002-03
Estimated) Projected) % Difference
Vehicle License Fees VLF) $4,202,000 $4,273,200 1.7%
Sates Tax $3,900.000 $4,000,000 2.6%
Property Tax $1,727.000 $1,818.250 5.3%
Utility Users Tax $1,810,850 $1,855,760 2.5%
Franchise Tax $1.050.000 $1.076.250 2.5%
Total Major Revenue $12,689.850 $13.023,460 2.6%
86% of General Fund)
Although we are confident in these revenue projections, we must continue to proceed
with caution as the State works to address the current budget deficits. In his May
Budget Revision, Governor Gray Davis made several proposals to address the State's
$23.6 billion deficit. Although the Governor has not proposed using funds from the VLF
reimbursement subvention, he has made proposals for using other State funds available
to cities. One area of concern is in the Governor's proposal to shift tax increment funds
from Redevelopment Agencies. We believe that funds necessary to pay debt service
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will be protected, but any excess redevelopment funds could be lost. In addition, there
are proposals to decrease the booking fee subvention and technology grants for law
enforcement. The City is not budgeting for these revenues; however, we must continue
to monitor the situation to ensure that funds vital to our daily operations are being
protected.
SUPPLEMENTAL REQUESTS
A number of supplemental requests are included for the City Council's review and
direction. Many of these requests will enhance City services; however, they must be
balanced against the available revenues and the sustainabilrty of programs.
ESTABLISHED GOALS
During Fiscal Year 2001-02, staff worked diligently to meet the goals established by the
City Council in April 2001. Many of the these are highlighted in the accomplishments
section of this message, and we are continuing to move forward with them as well as
working to meet the goals for Celebration in December 2002" as identified in our recent
team building. This proposed budget reflects the necessary resources to meet all goals
and programs that have been identified by the City Council as high priority.
GENERAL FUND UPDATE
Finance Director Sanchez provided the General Fund Cash Balance Analysis for Fiscal
Year 2001-02 as follows:
The beginning cash balance as of July 1, 2001 is $1.686,118; Projected revenues for
2001-02 is $15,069,875; The transfers-in is $607,199; The total Revenues and
Transfers-ln is $15,677,074 with a total projected cash available of $17.363.192. The
projected expenditure for 2001-02 is $14,090,872; The transfers-out is $837,000. The
total projected expenditures is $14.927,872 wrth a projected June 30, 2002 cash
balance of $2,435.320.
Director Sanchez continued by providing a General Fund Cash Balance Analysis for
Fiscal Year 2002-03 as follows:
The beginning cash balance as of July 1, 2002 is $2,435,320; The projected revenues
for 2002-03 is $15,188,910; The transfers-in is $794,200; The total Revenues and
Transfers-ln is $15.983,110 with a total projected cash available of $18,418,430. The
proposed budget for 2002-03 is $15,959.590; The transfers-out is $643,000. The total
projected expenditures are $16,602,590 with a projected June 30, 2002 cash balance of
$1,815.840.
Director Sanchez explained the variance as follows:
Operating Reserves: $ 15.189,910
Operating Transfers-ln $_____794.200
Total Operating Reserves $ 15,983,110
Operating Expenditures $ M 5.959.590)
Surplus Deficit) $ 23.520
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Director Sanchez reviewed the Revenue Summary Report Major General Fund
Revenues for Fiscal Year 2002-03 as follows:
Vehicle License Fees
Sales Tax
Utility User's Tax
Property Tax
Franchise Tax
Total Major
Tax Revenues
Estimated Projected %
2001 2002 2002-2003 Difference
$ 4.200,000 $ 4.273.200 1.7%
$ 3,900,000 $ 4,000.000 2.6%
$ 1,810,000 $ 1.855,760 2.5%
$ 1.727.000 $ 1,818,250 5.3%
$ 1.050,000 $ 1.076,250 2.5%
$12,689,250 $13,023,460 2.6%
YOUTH RELATED SERVICES GENERAL FUND RESERVE ACCOUNT
For the benefit of the Council. Director Sanchez provided a summary of the Youth
Related Services General Fund Reserve Account as follows:
Beginning Balance: $1.025.000
Approved
By Council project Description Amount Balance
05/02/2001 Fencing 25'X375' Bames Park $14.000 $1.011,000
06/06/2001 Multipurpose Lighting Bames Park 65,000 946.000
10/03/2001 Roberti-Z'berg-Hams Grant 30% Match 107.143 838,857
Bames Park
01/16/2002 Additional Cost of Fencing 25*X375' Bames 21,000 742.857
Park
01/16/2002 Baseball Lighting System VAneland School 110,000 632,857
PARK MAINTENANCE DISTRICT FUND
Finance Director Sanchez provided an update of the Park Maintenance District Fund as
follows:
The beginning cash balance as of July 1, 2001 is $(1,036.514); The projected revenues
for 2001-02 are $471,050; The transfers-in amount is $510.000; The total projected
Revenue and Transfers-in amount is $981,050 with a total projected cash available of
$(55,545). The projected expenditures for 2001-2002 are $1,109,726; The transfers-out
is zero whereby the total projected expenditures remains at $(1,109,726.)
Director Sanchez explained the variance as follows:
Reserves: $ 471,050
Expenditures $(1.109,726)
Surplus/Deficit $ 638.676)
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Director Sanchez continued by providing a Park Maintenance District Fund Cash
Balance Analysis for Fiscal Year 2002-03 as follows:
The beginning cash balance as of July 1, 2002 is $(1,165,190); The projected revenues
for 2002-03 are $493,000; The transfers-in amount is $510,000; The total projected
revenue and transfers-in amount is $1,003.000 with a total projected cash available of
$(162.190). The projected expenditures for 2002-03 are $1,335.644; The transfers-out
is zero. The projected cash at June 30. 2003 is $(1.479,834).
Director Sanchez explained the variance as follows:
Reserves: $ 493,000
Expenditures $(1.335.644)
Surplus/Deficit $ 842,644)
Director Sanchez reminded the Council of the pending mail ballot election for an
Overlay" Assessment District, which if approved, will generate an additional $493.000
in revenues whereby reducing the total amount of Surplus/Deficit. City Clerk's Note:
The election to increase the existing Park Maintenance Assessment amount was not
approved by the voters.]
PROPOSED BUDGET PRESENTATION BY COST CENTER
LEGISLATION & MANAGEMENT
Cost Center 01 City Council 2002-03 Proposed Budget Amount: $112,754
Cost Center 02 Chief Executive Officer 2002-03 Proposed Budget Amount:
$353,972
Highlights: Chief Executive Officer Keller reported a slight reduction in Personnel
Services and Maintenance and Operations in the above cost centers.
Cost Center 04 City Attorney 2002-03 Proposed Budget Amount: $118,300
Highlights: Chief Executive Officer Keller reported a slight increase due to a rate
increase approved by the Council in February, 2002.
Cos/ Center 05-City Treasurer- 2002-03 Proposed Budget Amount: $118,300
Highlights: Director Sanchez reported no significant in this cost center.
CITY CLERK
Cost Center 03 City Clerk 2002-03 Proposed Budget Amount: $221,671
Highlights: Chief Deputy City Clerk Ramirez reported an increase due to the cost of the
upcoming General Municipal Election.
FINANCE DEPARTMENT
Cost Center 12 Finance Department 2002-03 Proposed Budget Amount: $883,577
Highlights: Director Sanchez informed the Council that the City is required to comply
with GASB 34 by July 1, 2003. The General Accounting Standards Board requires that
state and local governments report on the value of the City's infrastructure assets.
including roads, bridges, water and sewer facilities. GASB 34 requirements are to
provide more comprehensive cost information which help in judging the ability of the
City to repay debt and support service obligations.
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Additionally, the Finance Department will also undertake the development of an Indirect
Cost Allocation Plan in order to identify the administrative support provided by Federal.
State and local grants. This was highly recommended by the various agencies when
conducting their annual audits to assist in documenting and supporting the
administrative cost the City is eligible to claim as reimbursable costs.
Cost Center 13 Information Services 2002-03 Proposed Budget Amount: $420,071
Highlights: Director Sanchez reported that there is a slight reduction in the proposed
budget this year primarily because the department does not anticipate any major capital
improvements.
Cost Center 14 Support Services 2002-03 Proposed Budget Amount: $332,135
Highlights: Director Sanchez reported that there is a slight reduction in the proposed
budget this year. He also informed the Council that a supplemental request is
forthcoming, for approval to hire a full-time imaging specialist. There are no major
increases anticipated in this department.
PERSONNEL & RISK MANAGEMENT
Cost Center 15 Personnel Services 2002-03 Proposed Budget Amount: $273,572
Highlights: Assistant to the Chief Executive Officer Bouton referred to page 63 of the
proposed budget manual, noting that the administrative clerk position previously
approved by the Council, was inadvertently omitted. The correct amount of the
proposed budget amount is $273,572.
Cost Center 16-Risk Management- 2002-03 Proposed Budget Amount: $1,367,548
Highlights: Assistant to the Chief Executive Officer Bouton reported that there are no
budgetary changes in this department.
POL/CE DEPARTMENT
Chief Kling noted that an increase in this year's budget in all cost centers is due in part,
to contract salary increases and also an increase for PERS and medical costs.
Cos/ Center 21 Police Chief- 2002-03 Proposed Budget Amount: $653,329
Highlights: There is a slight increase to animal control services due to the fact that the
State mandated laws that have changed relative to euthanizing animals.
Mayor Pro Tern Garcia inquired as to why animal control is budgeted and monitored by
the Police Department Chief Kling responded stating that it is anticipated that this
function will be transferred to another department, possible non-departmental.
Cosf Center 22-Police Jail 2002-03 Proposed Budget Amount: $270,030
Highlights: Chief Kling reported a slight increase in this year's budget due to an
increase in the contractual Agreement for Jail services, which was previously approved
by the Council. In addition, the Department upgraded the custody Closed Circuit
Television System.
Cost Center 23 Police Bureau 2002-03 Proposed Budget Amount: $7,070,777
Highlights: Chief Kling reported an increase due to full staffing levels which includes a
warrant service team and gang enforcement officers, part-time pay increases for
parking citation program position and overtime due to the full staffing levels, combined
with the 3/12 holiday pay for employees.
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Cost Center 24 Investigation Bureau 2002-03 Proposed Budget Amount:
$1,324,287
Highlights: Chief Kling reported that there is a slight increase in consultant services due
to an increase in sexual assault victim examination fees.
Cost Center 25 Police Administration Bureau 2002-03 Proposed Budget Amount:
$773.496
Highlights: Chief Kling reported a correction to line item #5210. The correct amount
should be $82,600.
Cost Center 26 Emergency Operations Bureau 2002-03 Proposed Budget Amount:
$48,311
Highlights: There were no significant budget changes in this cost center.
Cost Center 27 Traffic Bureau 2002-03 Proposed Budget Amount: $23,500
Highlights: Chief Kling reported that this is a newty designed and implemented cost
center for the City. The bureau will utilize motorcycle officers, including a supervisor to
enforce the rules of the road to all motorists traversing the City.
Cost Center 28 Communications 2002-03 Proposed Budget Amount: $627,391
Highlights: Chief Kling reported no significant changes to the budget.
Cost Center 29 Records 2002-03 Proposed Budget Amount: $315,430
Highlights: Chief Kling advised that there are no significant changes to the budget.
COMMUNITY DEVELOPMENT
Cost Center 41 Community Development Administration 2002-03 Proposed Budget Amount
$213,796
Highlights: Director Forintos announced that there are no significant changes in this
department.
Cos/ Center 42 Housing 2002-03 Proposed Budget Amount: $491,879
Highlights: Operating Manager Reyes noted that all functions and operations will
remain the same. She reported that there is a slight increase to personnel services due
to the fact that all positions are filled, with the exception of one 1) Housing Specialist.
Councilmember Gair acknowledged the number of newly hired employees and inquired
as to whether or not these employees would receive training. Operating Manager
Reyes indicated that $6,000 has been allocated for this purpose and in the event that
additional funding is necessary, staff will proceed with an additional funding request.
Chief Executive Officer Keller stated that some of the training is provided by HUD and is
free of charge.
Cost Center 43 CDBG 2002-03 Proposed Budget Amount: $1,255,693
Highlights: Director Forintos reported a slight increase in contract services, due to an
increase in revenues generated and the higher obligation associated with that funding.
There is also a slight increase in personnel sen/ices due to an increase to staffing
levels. There is a reduction in Maintenance and Operations costs, which represents an
overall reduction in the budget allocation request for fiscal year 2002-03.
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City Council Minutes Special Budget Workshop June 17,2002 Page 11
Cost Center 44-Business Loan Program-2002-03 Proposed Budget Amount: $406,690
Highlights: Redevelopment Project Coordinator Picazo reported a slight increase in
Maintenance and Operations costs, which represents an increased amount that will be
available for Business Loans.
Cost Center 45 Planning 2002-03 Proposed Budget Amount: $443,815
Highlights: Principal Planner Harbin reported a slight increase to this budget, noting
that said increase is due to the completion of the General Plan. The increase is also
due to Consultant costs for the handling of the City's Zoning Code and Design Guideline
Updates.
Cost Center 46 Building and Safety 2002-03 Proposed Budget Amount: $295,101
Highlights: Code Enforcement Officer Gait Bishop reported a reduction in Contract
Services. There is a slight increase to Personnel Services which represents an
increase to the department staffing level. C/E Officer Bishop reported a correction on
page 127 noting that the Authorized Building Inspector Positions for Fiscal Year 2001-
02 and 2002-03 should be to two 2) with a total of four 4) for each year respectively.
Cost Center 47 Code Enforcement- 2002-03 Proposed Budget Amount: $385,219
Highlights: Code Enforcement Officer Gail Bishop reported that the increase in
Personnel Services is due to the increase in department staffing levels. There are no
significant budgetary changes.
Cosf Center 48-Redevelopment Administration-2002-03 Proposed Budget Amount:
$666,342
Highlights: Director Forintos reported an increase in Maintenance and Operations. He
also reported a correction on page 135 noting that the Authorized Senior
Redevelopment Project Coordinator Positions for Fiscal Year 2001-02 and 2002-03
should be one 1).
PUBLIC WORKS
Cost Center 51 Public Works Administration 2002-03 Proposed Budget Amount:
$341,168
Highlights: Director Naiyer reported no changes in this cost center.
Cost Center 52 Engineering, Land Development and Environmental Services
2002-03 Proposed Budget Amount: $189,505
Highlights: Director Naiyer reported a slight increase due to joining the Coalrtion
regarding NPDES.
Cost Center 53 Capital Improvement Program 2002-03 Proposed Budget Amount:
$11,702,503
Director Sanchez suggested reviewing Cost Center 53 requests at the next scheduled
budget workshop. There were no objections.
Cost Center 54 Integrated Waste Management and Recycling 2002-03 Proposed
Budget Amount: $183,801
Highlights: Director Nayier reported no significant changes in this cost center.
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City Council Minutes Special Budget Workshop June 17,2002 Page 13
RECREATION & COMMUNITY SERVICES
Cost Center 71 Recreation and Community Services Administration 2002-03
Proposed Budget Amount: $204,135
Highlights: Director Carrillo reported a slight increase due to the purchase of equipment
and carry over funds from the previous year.
Cost Center 72 Recreation and Community Sen/ices 2002-03 Proposed Budget
Amount: $926,483
Highlights: Director Carrillo reported an approximate $75,000 reduction in this cost
center due to staffs creativity in cutting costs. It was also noted that capital
improvements in this budget include the purchase of a commercial safe and an
Automated External Defibrillation AED) machine. Mayor Pro Tern Garcia suggested
that Director Carrillo coordinate with the Police Department for the purchase of the AED.
Cost Center 73 Julia McNeiII Senior Center 2002-03 Proposed Budget Amount:
$109,864
Highlights: Director Carrillo reported no significant changes in this cost center.
Cost Center 74 Family Service Center- 2002-03 Proposed Budget Amount: $97,931
Highlights: Director Carrillo reported a slight reduction due to additional funding
received through the CDBG process.
Cost Center 75 Before and After School Children Sen/ices 2002-03 Proposed
Budget Amount: $372,812
Highlights: Director Carrillo reported a slight reduction due to department fundraising
efforts.
LEGISLATIVE & MANAGEMENT
Cost Center 81 Non-Departmental 2002-03 Proposed Budget Amount: $821,841
Highlights: Director Sanchez reported that this is the cost center that captures all
expenditures that are not department specific, for example: memberships, NOW
publications, etc. It was also noted that the cost of awards and certificates will be now
be centralized and charged to this cost center.
ADJOURN
There being no further matters for discussion, the meeting was adjourned at 8:25 p.m.
Approved by the^Zipejl at their meeting held August 21, 2002.
Rosemary M. Rar^z, CMC
Chief Deputy City Clerk
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City Council Minutes Special Budget Workshop June 17, 2002 Page 12
Cost Center 55 Transit Services 2002-03 Proposed Budget Amount: $1,098,600
Highlights: Assistant to the Chief Executive Officer Bouton reported a slight increase
due to a one-percent 1%) increase in the contract costs.
Cost Center 56 Street Light Maintenance 2002-03 Proposed Budget Amount:
$587,600
Highlights: Director Nayier reported no significant changes in this cost center.
Cost Center 57 Facilities Maintenance 2002-03 Proposed Budget Amount:
$1,572.037
Highlights: Director Nayier reported a slight increase due to an increase in supply
demand.
Cost Center 58 Fleet Services 2002-03 Proposed Budget Amount: $821,183
Highlights: Director Nayier reported a slight increase due to the replacement of fleet
vehicles. Director Sanchez reported that the Crty will enter into a Lease Agreement as
opposed to a purchase option which will spread the cost of these vehicles over a three-
year period.
Cost Center 59 Traffic Control 2002-03 Proposed Budget Amount: $324,369
Highlights: Director Nayier reported a slight increase due to added personnel. Chief
Executive Officer Keller referred to page 171, noting a correction to the total number of
authorized positions for fiscal year 2001-02 and 2002-03 should be three 3).
Cost Center 61 Street Maintenance 2002-03 Proposed Budget Amount: $339,096
Highlights: Director Nayier reported a slight increase due to added contractual services
for concrete work. Councilman Van Cleave requested repair service of the sidewalk on
Fraizier, as you exit the Sierra Vista football field.
Cost Center 63 Street Sweeping 2002-03 Proposed Budget Amount: $235,559
Cost Center 64 Graffiti Removal and BeautiTicatlon GRAB)
2002-03 Proposed Budget Amount:
$257,557
Highlights: Director Nayier reported a slight increase in the above cost centers due to
added service within the community.
Cost Center 65 Trees 2002-03 Proposed Budget Amount: $273,331
Cost Center 66 Irrigation 2002-03 Proposed Budget Amount: $150,946
Cost Center 67 Workfare Program 2002-03 Proposed Budget Amount: $187,072
Cost Center 68 Landscape 2002-03 Proposed Budget Amount: $821,841
Highlights: Director Nayier reported no significant changes in the above cost centers.
Cost Center 69 Transit Facility Maintenance
2002-03 Proposed Budget Amount: $143,285
Highlights: Director Nayier reported a slight reduction in this cost center.
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