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Home My WebLink About2002 06 26 CC MIN SS/SPECIAL2002 06 26 CC MIN SS/SPECIAL&BALDWIN PARK CITY HALL JUNE 26, 2002 14403 E. PACIFIC AVENUE, ROOM 307 MONDAY BALDWIN PARK, CA 91706 6:30 P.M. The CITY COUNCIL. COMMUNITY REDEVELOPMENT AGENCY and HOUSING AUTHORITY of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. ROLL CALL Present: Councilmembers: Bilt Van Cleave. Mayor Pro-Tern Marten Garcia, and Mayor ManuelLozano Absent: Councitwoman Linda Gair was absent and excused. Also Present: Dayle Keller, Chief Executive Officer; Arnold Alvarez-Glasman, City Attorney; Mark Kling, Chief of Police; Jose Sanchez, Finance Director Shafique Naiyer, Public Works Director; Rick Forintos. Community Development Director; Melecio Picazo. Redevelopment Project Coordinator; Amy Harbin, Principal Planner; Gail Bishop, Code Enforcement Officer; Catalina Reyes. Housing Operating Manager; Manny Carrillo, Recreation/Community Services Director; Maria A. Contreras, City Treasurer; Rosemary M. Ramirez. Chief Deputy City Clerk and Kathleen Sessman, Deputy City Clerk CONSENT CALENDAR APPROVED A motion was made approve Consent Calendar Item No. 1-A as presented and as follows: MOTION: Mayor Pro Tern Garcia SECOND: Councilmember Pacheco Carried RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE CALIFORNIA POLLUTION CONTROL FINANCING AUTHORITY SUSTAtNABLE COMMUNITIES GRANT PROGRAM 395-25) Further reading was waived, read by title only and Resolution No. 2002-067 entitled, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BALDWIN PARK AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE CALIFORNIA POLLUTION CONTROL FINANCING AUTHORITY SUSTAINABLE COMMUNITIES GRANT PROGRAM," was adopted. BUDGET WORKSHOP Finance Director Sanchez prepared an agenda with the benefit of an overhead presentation. BIB] 37638-U01 2002-U02 06-U02 26-U02 CC-U02 MIN-U02 SS/SPECIAL-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8895-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CITY-U06 COUNCIL,-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 HOUSING-U06 AUTHORITY-U06 2002 06 26 CC MIN SS/SPECIAL&City Council Minutes Special Budget Workshop June 26, 2002 Page 2 INTRODUCTORY COMMENTS Chief Executive Officer Keller stated that this workshop is a continuation to the workshop held June 17, 2002. As indicated at the previous meeting, Director Nayierwill provide information relating to Cost Center 53 Capital Improvement Program. Director Sanchez will provide Council with an update regarding the Park Maintenance District Fund. In addition. Supplemental reports will be presented to the Council for consideration of approval. PROPOSED BUDGET PRESENTATION BY COST CENTER PUBLIC WORKS Carried over from June 17, 2002) Cost Center 53 Capital Improvement Program 2002-03 Proposed Budget Amount: $11.702.503 Director Nayier reported an increase of approximately $5.7 million dollars due to proposed projects as follows partial list): 1) Teen Center and Skate Park. $2.0 Million; 2) Baldwin Park Boulevard Drain, $2.3 million; 3) City-wide Pavement Rehabilitation, $4.2 million; 4) Multiple fund Street Rehabilitation. $1.2 million; 5) Off-site Improvement Wat-Mart). $750.000; 6) Six Traffic Signals. $700.000; and 7) Sidewalks. $120,000. PARK MAINTENANCE UPDATE Director Sanchez reported that the election by property owners to approve an increase to the assessment rate for the Park Maintenance District Fund was defeated by a 6-1 margin. He provided an update of the Park Maintenance District Fund Cash Balance Analysis as follows: The beginning cash balance as of July 1, 2002 is $(1,165,190); The projected revenues for 2002-03 are $493,000; The transfers-in amount is $510.000; The total projected revenue and transfers-in amount is $1.003,000 with a total projected cash available of $(162,190). The total projected expenditures for 2002-03 are $1,135.644; The transfers-out is zero. The projected cash at June 30. 2003 is $(1,297.834). Director Sanchez explained the variance as follows: Reserves: $ 493.000 Expenditures $(1.135.644) Surplus/Deficit $ 642.644) Director Sanchez stated that in an effort to reduce the Surplus/Deficit, the Council has the option of either: 1) increasing the amount of transfers-in; or 2) Reconsider proposed expenditures as a method of reducing costs. By Council consensus, staff was directed to re-examine the proposed budget for the Park Maintenance Assessment District and identify alternate methods to balance the budget. BIB] 37638-U01 2002-U02 06-U02 26-U02 CC-U02 MIN-U02 SS/SPECIAL-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8895-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CITY-U06 COUNCIL,-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 HOUSING-U06 AUTHORITY-U06 2002 06 26 CC MIN SS/SPECIAL&City Council Minutes Special Budget Workshop June 26, 2002 Page 3 PROPOSED SUPPLEMENTAL REQUESTS Full Time Additional Positions Cost Center 02 Management Analyst By Council consensus, the full time position was not approved, however, the council requested that this matter be brought back to a Study Session at the July 2, 2002, Council meeting for consideration of approving the alternative of a part-time position, funded in the amount of $15,000, from Proposition A funds. Finance Cost Center 14 Imaging Specialist Amount: $34,564. Approved Public Works Cost Center 52 Unfreeze Engineering Technician Amount: $11,409. Approved Public Works Cost Center 63 Street Sweeping Operator Amount: $17,689. Approved Part-time Increases & Additional Positions Finance Cost Center 12 Finance Clerk Amount: $18,868. By Council consensus, this position was not approved. Cost Center 12 Accountant Amount: $27,163. Approved. Poffce Cost Center 25 Increase part-time rate for Cadets Amount: $16,760. Approved. Public Works Cost Center 69 Additional PT Worker for Bus Shelter- Amount: $11,432. Approved Supplemental Requests Other City Council Cost Center 01 Reimbursement of Council/Agency Members Amount: $40,000. By Council consensus, request was approved with a cap of $650.00 per month, to become effective July 1,2002. Cost Center 01 Council give-away items, frames, proclamations, etc. Amount: $5,500. By Council consensus, this requested was not approved. City Clerk Cost Center 03 Request to hire election consultant Amount: $12,000. Approved. Cos/ Center 03 Custom certificates and proclamations Amount: $6,800. By Council consensus, an amount of $3,000 was approved for this request. Personnel & Risk Management Cost Center 15 Personnel Study for Community Development Department Amount: $10,000. Approved. BIB] 37638-U01 2002-U02 06-U02 26-U02 CC-U02 MIN-U02 SS/SPECIAL-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8895-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CITY-U06 COUNCIL,-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 HOUSING-U06 AUTHORITY-U06 2002 06 26 CC MIN SS/SPECIAL&City Council Minutes Special Budget Workshop June 26, 2002 Page 4 Public Works Cost Center 57 Re-key all doors/locksets Amount: $4.000. By Council consensus. this request was not approved. Cost Center 57- Construction of 2 offices Amount $15,000. Approved. Cost Center 57 Replace Lighting Elements Amount $4,916. Approved. Cost Center 55 Purchase 5 large buses Amount $400,000. Approved. Cost Center 67- Adjust stairs used for Winter Fest Amount $5,000. Approved. Cost Center 58 Purchase of one 1) Pick Up truck Amount $18,000. Approved. Cost Center 58 Replace 7 patrol vehicles Amount $61,093. Approved. Cost Center 57 ChiefKling withdrew the request to install card reader on Armory door. Recreation Cost Center 72 Commercial treadmill Amount: $3719. Approved. Cost Center 72 Replace 2 desk storage bins Amount $2,500. Approved. Cost Center 72 Pool lanes and wheel rack Amount $4,400. Approved. Cosf Center 72- Enhance 4th of July show Amount $10,000. Approved. Supplemental Requests for Information Systems Planning Cost Center 45 Upgrade two 2) computers Amount: $3,000. Approved. Cost Center 45 Upgrade software Amount: $4.000. Approved. City Clerk Cost Center 03 Purchase one 1) 17" flat screen monitor Amount $800. By Council consensus, the City Clerk was authorized to purchase two 2) flat screen monitors with a total approved of $1,600. Supplemental Requests For Internal Insurance Fund Personnel Cost Center 16 Ergonomic equipment and supplies Amount: $15,000. Approved. City Clerk Cost Center 03 Purchase two 2) ergonomic office chairs Amount: $725. Approved. NEW PROGRAMS Recreation Cost Center 72 Recreation on Wheels Program Amount: $130,000. By Council Consensus, this matter was not approved. Staff was requested to bring back to Council in six 6) months for reconsideration of approval. Cost Center 76 Teen Center Staff, materials & supplies Amount: $353,992. Approved Cost Center 72 Computer Lab at Morgan Parfr Amount: $21,900. Approved. BIB] 37638-U01 2002-U02 06-U02 26-U02 CC-U02 MIN-U02 SS/SPECIAL-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8895-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CITY-U06 COUNCIL,-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 HOUSING-U06 AUTHORITY-U06 2002 06 26 CC MIN SS/SPECIAL&City Council Minutes Special Budget Workshop June 26, 2002 Page 5 Police Department Cost Center 25 Contractual Agreement Knight Communications Amount: $96,000. Approved. ADJOURN There being no further matters for discussion, the meeting was adjourned at 9:30 p.m. Approved by th^potinbil at their meeting held August 21, 2002. Rosemary M. Ramfrez, CMC Chief Deputy City Clerk BIB] 37638-U01 2002-U02 06-U02 26-U02 CC-U02 MIN-U02 SS/SPECIAL-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8895-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CITY-U06 COUNCIL,-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 HOUSING-U06 AUTHORITY-U06