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Home My WebLink About2002 07 02 CC MIN SS2002 07 02 CC MIN SS(ÌìCOUNCIL CHAMBER JULY 2. 2002 14403 E. PACIFIC AVENUE WEDNESDAY BALDWIN PARK. CA 91706 6:30 P.M. The CITY COUNCIL and COMMUNITY REDEVELOPMENT AGENCY of the City of Baldwin Park met in STUDY SESSION at the above time and place. ROLL CALL Present: Coundlmember/Member: Linda Gair, Ricardo Pacheco, Mayor Pro-Tem/Vice- Chair Marten Garcia and Mayor/Chair Manuel Lozano Absent/Excused: Bill Van Cleave arrived 7:00 p.m.) Also Present: Dayle Keller, Chief Executive Officer; Arnold Alvarez-Glasman, City Attorney; Rick Forintos, Community Development Director. Rosemary M. Ramirez. Chief Deputy City Clerk and Kathleen Sessman, Deputy City Clerk CLOSED SESSION The Council/Agency recessed to Closed Session at 6:31 p.m. and reconvened at 6:45 p.m.. with all members in attendance present. City Attorney Atvarez-Glasman reported the action as follows: CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC 54956.8) Property: 13537 Tracy Avenue Negotiating Parties: Agency Negotiating with Luis Sebastiani Agency Negotiators: Dayle Keller and Arnold Alvarez-Glasman Under Negotiation: Exchange of Real Property ACTION: Agency received update. No final action taken. Nothing further to report PUBLIC EMPLOYEE APPOINTMENT GC 54957) Title: Housing Director ACTION: Council received update. No final action taken. Nothing further to report PROPOSED BUDGET WORKSHOP PARK ASSESSMENT DISTRICT FUNDING Director Sanchez presented the report as follows: During the City Council budget study session on June 26. 2002, staff provided the Council with a preliminary report on the results of the recent election by property owners that disapproved a proposed increase to the assessment rate for the Park Maintenance Assessment District for the fiscal year 2002-03. BIB] 37638-U01 2002-U02 07-U02 02-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8891-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 STUDY-U05 SESSION-U05 CITY-U06 COUNCIL-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 2002 07 02 CC MIN SS(ÌìStudy Session Minutes July 2. 2002 Page 2 The Park Maintenance Assessment District budget was presented, at that time, with projected revenues of $1,004,000. including transfers-in from the General Fund. and estimated operating expenditures of $1.135,834. This resulted in a budget deficit of $132,644 for the fiscal year 2002-03. Staff was directed by Council to re-examine the proposed budget for the Park Maintenance Assessment District and identify alternate methods to balance the budget. The Public Works Department was asked to provide recommendations to reduce the estimated expenditures in order to balance the budget based on projected revenues. Through reallocation of salaries and benefits, reduced contract services and reduced materials and operating supplies, reductions of $140.639 have been identified. The Public Works staff cautions that these reductions will impact the maintenance of facilities in the areas of jantorial services, pest control, painting, mowing of fields, trimming of trees and annual routine maintenance of facilities. The projected cash fund balance for the Park Maintenance Assessment District at June 30, 2003. is a deficit of $1.157,195. It is anticipated that the cash deficit will be reduced by the reimbursement of expenditures incurred by the Park Maintenance Assessment District, over the past two fiscal years, for operating and maintenance costs from Proposition A State Grant Funds in the amount of approximately $450,000. This would reduce the deficit to approximately $710.000 at the end of the June 30, 2003 fiscal year. The remaining deficit will be addressed over the next two fiscal years by a combination of increasing the transfer from the General Fund. new grants and/or new revenue sources. Councilmember Gair inquired whether the suggested reductions would relieve the transfer from the General Fund. Director Sanchez stated that even with the suggested reduction, the transfer of $510,000 from the General Fund would not be reduced. Councilmember Gair further inquired whether the $450.000 reimbursement from Proposition A was a one-time reimbursement or whether it will accumulate to where we could anticipate those funds for the next two years. Director Sanchez stated that to his knowledge, the grant is a onetime reimbursement. Councilmember Gair concurred with Director Sanchez that services need to be cut. She stated that an assessment increase was submitted to the people and regrettably. the people opposed the increase. Unfortunately, the consequence is that public services will be cut Councilmember Gair requested that meeting be scheduled to discuss alternate ways to address this issue. BIB] 37638-U01 2002-U02 07-U02 02-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8891-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 STUDY-U05 SESSION-U05 CITY-U06 COUNCIL-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 2002 07 02 CC MIN SS(ÌìStudy Session Minutes July 2, 2002 Page 3 Coundlmember Pacheco thanked staff for the recommendations and reaffirmed Councilmember Gair concerns and the need to meet and discuss this issue. He is opposed to approving a budget with the deficit. Mayor Lozano expressed concerns regarding the deficit and requested that a meeting be scheduled to address this issue and discuss long-term solutions to the deficit. Mayor Lozano suggested informing the public of the proposed cuts through the NOW. A motion was made to approve the proposed Park Maintenance Assessment District budget as presented and direct staff to schedule a meeting for the purpose of discussing long-term solutions to the deficit. MOTION: Councilmember Gair SECOND: Mayor Pro Tern Garcia Carried NOES: Councilmember Pacheco ABSENT: Councilmember Van Cleave MANAGEMENT ANALYST Chief Executive Officer Keller presented the report as follows: As its budget workshop on June 26, 2002, the City Council requested that the subject supplemental request be brought back this Study Session. During discussion on June 26th, there was council consensus on not approving the full- time position of management Analyst at this time, however, there was some consideration given to approving the alternative of a part-time position, funded in the amount of $15,000 from proposition A funds. Councilmember Gair apologized for her absence at the June 26, 2002 Budget Workshop. She spoke in favor of approving this as a full-time position. She stated that for the cost of this as a full-time position, and the workload it would take off the Assistant to the Chief Executive Officer, she feels it is money well invested. Councilmember Pacheco expressed his objection to this position because it wilt build up more staff. He stated that during last week's budget presentation, numerous staff positions were added. He stated that the duties of this position were personnel duties as well as the duties of a transit coordinator. He stated that when a new Personnel Director is hired the personnel duties would be moved back to that department. He further suggested that the transit coordinator duties be delegated to the Public Works Department, which is were it originated. Mayor Lozano suggested that an analysis be conducted to determine the need of this position and the workload. He requested that this matter be brought back in six months for revaluation. Councilmember Van Cteave arrived at 7:00 p.m.] Mayor Pro Tern Garcia expressed support of a part-time person for this position. She feels that the transit program has been suffering because other programs and services have been assigned to the Assistant to Chief Executive Officer, which make it impossible for her to dedicate the time required to transit. Mayor Pro Tern Garda stated that these funds are coming from Proposition A fund. so it does not affect the General Fund. BIB] 37638-U01 2002-U02 07-U02 02-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8891-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 STUDY-U05 SESSION-U05 CITY-U06 COUNCIL-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06 2002 07 02 CC MIN SS(ÌìStudy Session Minutes July 2. 2002 Page 4 A motion was made to approve a part-time Management Analyst position and bring back for revaluation after six months. MOTION: Councilmember Gair SECOND: Mayor Pro Tern Garcia Carried NOES: Councilmember Pacheco ADJOURN There being no other matters before the Council/Agency, the meeting was adjourned at 7:02 p.m. Approved as presented by the Council/Agency at their meeting held August 21, 2002. Rosemary M.R3mirez. CMC Chief Deputy City Clerk i^^ Finance Director BIB] 37638-U01 2002-U02 07-U02 02-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO8699-U03 DO8891-U03 C4-U03 MINUTES1-U03 1/15/03-U04 ROBIN-U04 STUDY-U05 SESSION-U05 CITY-U06 COUNCIL-U06 COMMUNITY-U06 REDEVELOPMENT-U06 AGENCY-U06