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Home My WebLink About2003 01 29 CC MIN SS2003 01 29 CC MIN SS(Ììæ CITY HALL JANUARY 29, 2003 14403 E. PACIFIC AVENUE, ROOM 307 WEDNESDAY BALDWIN PARK, CA 91706 5:30 P.M. The CITY COUNCIL, COMMUNITY REDEVELOPMENT AGENCY AND THE HOUSING/FINANCING AUTHORITY of the City of Baldwin Park met SPECIAL SESSION at the above time and place. ROLL CALL Present: Councilmembers/Members: Linda Gair, Ricardo Pacheco, Mayor Pro-Tem/Vice- Chair Marlen Garcia arrived at 5:45 p.m.), and Mayor/Chair Manuel Lozano Absent: Councilmember/Member Bill Van Cleave Also Present: DayJe Keller, Chief Executive Officer; Arnold Alvarez-Glasman, City Attorney arrived at 5:50 p.m.); Mark Kling, Chief of Police; Jose Sanchez, Finance Director; Shafique Naiyer, Public Works Director; Melecio Picazo, Interim Community Development Director; Manny Carrillo, Recreation and Community Services Director; Dolores Gonzalez-Hayes, Housing Director; Kathryn Tizcareno arrived at 5:55 p.m.), City Clerk; Maria A. Contreras, City Treasurer; and Rosemary M. Ramirez, Chief Deputy City Clerk REPORTS OF OFFICERS MID YEAR BUDGET REVIEW Chief Executive Officer Keller thanked each member of the e-team for their outstanding performance in maintaining their expenditures within their budget. Director Sanchez stated that the purpose of this meeting is to review the six month 2002-03 Fiscal Year Budge which was adopted in July, 2002. Staff has coordinated a presentation which is similar to the presentation that was presented the previous year. Director Sanchez distributed copies of the power-point slide for Council review. Director Sanchez informed the Council of the coordination of the final budget indicating that copies of said budget are distributed to the Library for public review. He additionally stated that the cost to purchase a complete copy of the budget is $25.00. Mayor Lozano requested that tab dividers be added in future publications of the Budget. Director Sanchez began the presentation as follows: Budgeted Revenues Revenues_____Received______Budget 100 General $16,065,410 $ 8,034,295 50% 103AB16 79,000 38,914 49% 104 MRB Principal 6,500 2,486 38% 106 Prop. 172 219,300 86,583 39% 107 Integrated Waste Management 4,484 42,143 940% 108 Summer Lunch Program 198,000 190,067 96% 109 Air Quality Improvement 62,000 46,840 76% BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 110 Traffic Safety 625,000 111AB3229 162,000 112 Federal Asset Forfeiture 32,000 113 SUR Trans Program 300,000 114 Gas Tax 1,412,655 115 State Asset Forfeiture 5,050 116 Bicycle & Pedestrian 40,500 117 Prop. A 1,095,630 118 Prop. C 866,263 119E.D.A. 201,200 120CDBG 2,821,379 121 Street Light & Landscape 1,366,000 122 Loan Program 418,750 123 Assessment District 42,660 124 COP Lease Payments 704,560 127 Parks Maintenance. District 1,003,000 129AB939 197,200 130 Fleet Service 760,200 131 Support Services 772,097 132 Internal Insurance 1,172,627 133 Residential Dev. Fee 13,800 135 Traffic Congestion Relief 188,000 136 Energy Conservation 134,000 137LLEBG 85,370 139 Grant Fund 134,720 322,010 52% 155,727 96% 0 0% 285,655 95% 634,178 45% 20,767 411% 0 0% 436,995 40% 360,875 42% 88,362 44% 48,716 2% 592,571 43% 0 0% 16,921 40% 0 0% 305,163 30% 34,272 17% 375,095 49% 382,628 50% 492,272 42% 64,250 466% 26,951 14% 0 0% 0 0% 15,989 12% July December 2002 Revenue Summary Report Major General Fund Revenue Vehicle License Fee Sale Tax Utility Users Tax Property Tax Franchise Tax Total Major Tax Revenues Originally Revenue Estimated Received 7/1/2002 12/31/2002 %Re $4,271,200 $2,210,111 52% $ 4,000,000 $1,630,628 43% $1,855,760 $ 891,428 48% $1,818,250 $ 728,358 43% $ 1 076,250 $ 511,879 47% $13,021,460 $ 6,026,404 46% BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 July December 2002 Expenditure Summary Report Legislation & Management General Fund Special Revenues Total Budget 599,528 293,772 893,301 Y-T-D Exp.+ Encum. 255,274 109,455 390,474 %of Budget 43% 37% 44% July December 2002 Expenditure Summary Report Finance General Fund Special Revenues Total Budget 488,327 1,230,919 1,719,246 Y-T-D Exp.+ Encum. 251,639 632,053 883,692 %of Budget 52% 51% 51% July December 2002 Expenditure Summary Report Personnel/Risk Management General Fund Special Revenues Total Budget 133,845 1,513,132 1,646,977 Y-T-D Exp.+ Encum. 42,225 700,645 742,870 %of Budget 21% 46% 45% July December 2002 Expenditure Summary Report Police General Fund Special Revenues Total Budget Y-T-D Exp.+ Encum. %of Budget 10,692,971 451,079 11,144,050 4,972,228 258,122 5,230,350 46% 57% 47% BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 July December 2002 Expenditure Summary Report Community Development General Fund Special Revenues Total Budget Y-T-D Exp.+ Encum. %of Budget 946,270 1,486,252 2,432,522 395,456 326,537 721,994 42% 22% 30% July December 2002 Expenditure Summary Report Housing Special Revenues Total Budget Y-T-D Exp.+ Encum. %of Budget 1,754,053 1,754,053 558,415 558,415 32% 32% July December 2002 Expenditure Summary Report Public Works General Fund Special Revenues Total Budget Y-T-D Exp.+ Encum. %of Budget 1,880,174 19,352,301 21,232,475 1,216,731 7,975,887 9,192,619 65% 41% 43% July December 2002 Expenditure Summary Report Recreation & Community Services General Fund Special Revenues Total Budget 1,734,353 455,547 2,189,900 Y-T-D Exp.+ Encum. 763,404 76,734 940,137 %of Budget 44% 39% 43% BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 July December 2002 Expenditure Summary Report Non-Departmental General Fund Special Revenues Total Budget 517,792 75,754 593,546 Y-T-D Exp.+ Encum. 325,382 73,326 398,708 %of Budget 63% 97% 67% July December 2002 Expenditure Summary Report Grand Total of All Departments Budget Y-T-D Exp.+ Encum. %of Budget 16,993,260 26,612,809 43,606,070 8,222,588 10,810,926 19,059,259 48% 41% 44% General Fund Special Revenues Total GENERAL FUND UPDATE General Fund Approved Budget Analysis 12/31/2002 $15,188,910 $ 794,200 $ 990.781 Projected Revenue for 2002-2003 Transfers-in: Special Revenue Prior Year Carryover Total Projected Rev. & Transfers-in Projected Expenditure for 2002-2003 Transfers-out Total Projected Exp. & Transfers-out $ 16,973,891 $ 16,331,891 $ 642.000 $ 16,973,891 PARK MAINTENANCE DISTRICT FUND CASH BALANCE ANALYSIS Beginning Cash Balance Balance As of July 1,2002 Projected Revenues for 2002-2003 Transfers-in General Fund) Total Projected Revenue & Transfers-in Total Projected Cash Available $(1,130,228) $ 493,000 $ 510.000 $ 1.003.000 $ 127,882) BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 Page 6 Projected Expenditure for 2002-2003 $ 995,005 Transfers-out Total Projected Expenditures Cash at June 30, 2003 $ 995.005 $(1.122.887) $ 450,000 $ 672,887) Pending Reimbursement From Prop A Park Estimated Cash Deficit At June 30, 2003 Park Maintenance Assessment Budget Analysis As of December 31, 2002 Project Revenue for 2002-2003 $493,000 Transfers-in: General Fund 510,000 Prop A Parks 80.000 Total Projected Revenue & Transfers-in $ 1,083,000 Approved Budgeted Expenditure 7/1/02 $995,005 Additional Funding Required 75,000 * Contractual Services for Facilities Maintenance) Projected Estimated Expenditures $1.070.005 Projected Budget Surplus/(Deficit) $ 12,995 *Analysis Pending For Future Contractual Services Results/Recommendations To Be Submitted For Review For Fiscal Year 2003/2004. PRIOR YEAR CARRY-OVER APPROPRIATIONS FROM FISCAL YEAR 2001-02 Approved Description Date Fnd CC Obj Prj Appropriation Remaining Money in ISTEA & Gas Tax Accounts For ISTEA Street Improvements 06/19/2002 113535020801 $ 342,568.73 BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 Remaining Money in ISTEA & Gas Tax Accounts For Street Improvements 06/19/2002 Remaining Money in ISTEA & Gas Tax Accounts For Street Improvements 06/19/2002 Balance of Purchase Order #9108 General Fund Money approved as an alternative funding source for the Consultant Service Agreement with Down- town Main Street Visions for the preparation of Downtown Master Plan 08/21/2002 114535000801 $ 26,860.00 114535030801 $ 20,000.00 139485000090 $ 31.141.74 Total: $ 421,570.47 Summary of Additional Appropriations for Fiscal Year 2002-2003 July 1, 2002 through December 31, 2002 Appropriation Description Funds from Youth Related Svcs For Baseball Field Improvements Roberti-Z'berg-Harris Urban Open Space & Recreation Grant received For Barnes Park Improvements Roberti-Z'berg-Harris Urban Open Space & Recreation Grant received For Barnes Park Improvements Roberti-Z'berg-Harris Urban Open Space & Recreation Grant received For Barnes Park Improvements Approval Date 06/19/02 07/01/02 07/01/02 07/01/02 Fnd CC Obj Prj Appropriation 100535020724 $ 313,500 139535000619 $ 50,120 139535020619 $ 189,680 139535030619 $ 10,200 Funds from Housing Authority Fund Balance Reserves for the Director of Housing's Auto Lease Expense 08/21/02 Funds for City's participation in the SGV Mosquito Vector Control District 08/21/02 102425733 10081 5000 $ 6,000 $ 15,000 BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 Page 8 Funds from Youth Related Svcs For Construction of Teen Center/ Skate Park 10/02/02 100535020829 $ 319.357 * Total: $ 903,857 *Youth Related Services STATE BUDGET UPDATE League of CA. Cities Actions By City Officials Keep 1998 VLF Commitment Contact Regional League Reps. Grass Root Cord) Educate Community on Consequences of VLF Reduction League Strategy Next Few Weeks) and Months) Offer Alternative Budget Suggestions Work Through Local Campaign Leave Our Community Assets Local) Focus Lobbying Efforts Prepare for The 2004 Ballot for Fiscal Reform for Local Agencies Local Talking Points Local Government Bail Out of State Budget Problems No Time To Put Public Safety At Risk Keep the Promise Made In 1998 This Is No Time To Kill Jobs State and National Economy) It's Wrong, It's Inequitable and It's Not the Right Thing Promises Made Should Be Promises Keep) FORECAST Next 6 Months: Financial Outlook Strategy 2003-2004 Budget Process Begin In Late March No Growth / Status Quo Redevelopment Agency State Update DEPARTMENTAL EXPENDITURE SUMMARY Each Department Director briefly summarized their departmental expenditures respectively, and as outlined in the handout entitled, City of Baldwin Park Departmental Expenditure Report July 1, 2002 through December 31, 2002, which was distributed this same date by Director Sanchez. BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 01 29 CC MIN SS(Ììæ City Council Minutes January 29, 2003 Page 9 COUNCIL COMMENTS With respect to the Community Development Department, Councilmember Gair inquired about the filing of the Redevelopment Development Coordinator position. Chief Executive Officer Keller informed the Council that this recruitment has been placed on hold pending the outcome of the State budget. Councilmembers Gair and Garcia felt that the filing of said position was crucial for the pending projects requiring completion. By council consensus, direction was provided to Chief Executive Officer Keller to proceed with the recruitment of said position. By Council consensus, direction was provided to the Public Works Director to proceed with the street repairs to the storm drain construction project area in the vicinity of Maine and Merced Avenues. A motion was made to authorize the Finance Director to appropriate $75,000 for the purpose of continuance of maintenance of certain facilities. MOTION: Councilmember Gair SECOND: Councilmember Garcia Carried A motion was made to authorize the Finance Director to carry-over funds from prior year projects which were not completed until this year. MOTION: Councilmember Gair SECOND: Councilmember Garcia Carried Councilmember Gair recommended that a resolution be brought back to the City Council allowing city employees to make a donation through payroll in an effort to support the Grassroots efforts which would assist in the State budget deficit. There were no objections. ADJOURNMENT There being no further matters for discussion, the meeting adjourned at 7:00 p.m. Approved as presented by the Council at their meeting held July 2, 2003. Rosemary M.^arrfipez, CMC Chief Deputy City'Clerk BIB] 37826-U01 2003-U02 01-U02 29-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO19407-U03 C4-U03 MINUTES1-U03 7/23/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06