HomeMy WebLinkAbout2003 06 30 CC MIN SS2003 06 30 CC MIN SS (Ìì H FOBALDWIN PARK CITY HALL JUNE 30. 2003
14403 E. PACIFIC AVENUE, ROOM 307 MONDAY
BALDWIN PARK. CA 91706 6:00 P.M.
The CITY COUNCIL, COMMUNITY REDEVELOPMENT AGENCY and
HOUSING AUTHORITY of the City of Baldwin Park met in SPECIAL SESSION at the
above time and place.
ROLL CALL
Present: Coundlmembers: Marlen Garda, Ricardo Pacheco, David Olivas, Mayor Pro-
Tern Marlen Bill Van Cleave and Mayor Manuel Lozano
Also Present: Dayle Keller, Chief Executive Officer; Stephanie Scher, City Attorney;
Mark Kling, Chief of Police; Jose Sanchez, Finance Director; Dolores Gonzalez-Hayes,
Housing Director; Shafique Naiyer, Public Works Director; Meledo Picazo, Interim
Community Development Director; Meledo Picazo, Interim Community Development
Director; Manny Carrillo, Recreation/Community Services Director; Maria A. Contreras,
City Treasurer; and Rosemary M. Ramirez, Chief Deputy City Clerk
BUDGET WORKSHOP
Finance Director Sanchez stated that for the purpose of this workshop, and for the
benefit of the Council, he has prepared an agenda which will also be featured in a
power-point presentation format.
Coundlmember Pacheco requested that this workshop be only for review purposes and
that the Council meet at a later time for decision making on department requests. There
were no objections.
INTRODUCTORY COMMENTS
Chief Executive Officer Keller stated that a base budget" is being presented to Council
which contains expenditures that will be necessary to maintain the existing level of
services. There are a few unavoidable" items that have been added to the budget such
as salary increases consistent with Memorandums of Understanding, PERS rates, an
increase in liability insurance premiums, and the addition of operating costs for the teen
center and skate park. As in the past, supplemental requests have been included for
Council's consideration of approval.
Finance Director Sanchez provided a brief overview of the budget documentation which
was disseminated to Council the week prior. He noted that the total budget, including
general fund and special revenue funds, equals $36,298,172 with general funds totaling
$17,077,273 and special revenue fund revenues totaling $19,220,899.
Finance Director Sanchez also reported a correction on page 23, section relating to
Personnel Assistant position for 2003/04 should be zero.
Finance Director directed the Council's attention to the power-point presentation as
follows:
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2003 06 30 CC MIN SS (Ìì H FOCity Council Minutes Special Budget Workshop June 30. 2002 Page 2
Cash Fund Analysis I Revenues, Expenditures and Transfers for Fiscal Year 2002-
03
Beginning Cash Balance at 7/1/2002: $12,781,902; 6/30/03 Projected Revenue:
$40,006,698; 6/30/03 Projected Expenditures: $40,940,668; Transfers In: $1.433,786;
Transfers Out: $1,433,786; Estimated Cash Balance as of 6/30/03: $11,907.932.
Cash Fund Analysis I Revenues, Expenditures and Transfers for Fiscal Year 2002-
03
Beginning Cash Balance at 7/1/2003: $11,907.932; Estimated Revenue: $32,642,189;
Estimated Budgeted Expenditures: $34,797,209; Transfers In: $1,950,972; Transfers
Out: $1,950.972; Estimated Budgeted Cash Balance: $9.752,912.
General Fund Cash Balance Analysis Fiscal Year 2002-03
Beginning Cash Balance
Balance As of July 1,2002 $ 3,340,775
Projected Revenues for 2002-2003 $ 16,145,851
Transfers-in General Fund) $ 791.786
Total Revenues & Transfers-in $ 16.937.637
Total Projected Cash Available $ 20.278.412
Projected Expenditure for 2002-2003 $ 16.121,527
Transfers-out $ 642.000
Total Projected Expenditures $ 16.763.527
Projected Cash at June 30, 2003 $ 3.514.885
General Fund Cash Balance Analysis Fiscal Year 2003-04
Beginning Cash Balance
Balance As of July 1, 2003 $ 3,514,885
Projected Revenues for 2003-2004 $ 16,099,990
Transfers-in General Fund) $ 1.128.636
Total Revenues & Transfers-in $ 17.228.626
Total Projected Cash Available $ 20,743,511
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2003 06 30 CC MIN SS (Ìì H FOCity Council Minutes Special Budget Workshop June 30, 2002 Page 3
Proposed Budget for 2003-04 $ 17.077,273
Transfers-out $ 662,000
Total Projected Expenditures $ 17,739.273
Projected Cash at June 30, 2004 $ 3.004.238
Revenue Summary Report Major Revenue Fund Revenue Fiscal Year 2003-04
Vehicle License Fees
Sales Tax
Utility User's Tax
Property Tax
Franchise Tax
Total Major
Tax Revenues
Estimated Projected %
2002-2003 2003-2004 Difference
$ 4,317,500 $ 4.352,500 0.81%
$ 4.000,000 $ 4,120,000 3.00%
$ 1.842,250 $ 1.975,900 7.25%
$ 2,075.000 $ 2.140,000 3.13%
$ 1,076,250 $ 1.100,540 2.26%
$13,311,000 $13.688,940 2.84%
YOUTH RELATED SERVICES GENERAL FUND RESERVE ACCOUNT
Beginning Balance: $ 1,025,000
Approved
By Council project Description Amount Balance
05/02/2001 Fencing 25'X375' Barnes Park $14,000 $1,011,000
06/06/2001 Multi-Purpose Lighting Barnes Park 65,000 946,000
10/03/2001 Roberti-Z'berg-Harris Grant 30% Match 107,143 838,857
Barnes Park
10/03/2001 Additional cost for Multi Purpose Basketball 75,000 763,857
Lighting Barnes Park
01/16/2002 Additional Cost of Fencing 25X575' Barnes 21,000 742,857
Park
01/16/2002 Baseball Lighting System Vineland School 110,000 632,857
06/19/2002 Baseball Field Improvement, Little League Pony 313.500 319,357
Organization
06/19/2002 Construction of Teen Center 319,357
PARK MAINTENANCE DISTRICT FUND CASH BALANCE ANALYSIS 2002-03
Beginning Cash Balance
Balance As of July 1,2002 $ 1.130,228)
Projected Revenues for 2002-2003 $ 1,140,172
Property Tax Assessment $ 496.600
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2003 06 30 CC MIN SS (Ìì H FOCity Council Minutes Special Budget Workshop June 30, 2002 Page 4
Proposition 12 Bond Act $ 573,572
Proposition A Parks $ 70,000
Transfers-in General Fund)
Total Revenues & Transfers-in
Total Projected Cash Available
$ 510.000
$ 1.003.000
$ 519.944
Projected Expenditure for 2002-2003 $ 995.005
Transfers-out $_____:
Total Projected Expenditures $ 995.005
Projected Cash at June 30, 2003 $ 475.061)
Pending Reimbursement From Prop A Park $ 450.000
Estimated Cash Deficit At June 30, 2003 $ 672,887)
PARK MAINTENANCE DISTRICT FUND CASH BALANCE ANALYSIS 2003-04
Beginning Cash Balance
Balance As of July 1,2003 $ 475,061)
Projected Revenues for 2003-2004 $ 524,950
Transfers-in General Fund) $ 580.000
Total Revenues & Transfers-in $ 1.104.950
Total Projected Cash Available $ 629,889
Proposed Budget for 2003-04 $ 948,278
Transfers-out
Total Projected Expenditures $ 948.278
Projected Cash at June 30. 2004 $ 318.389)
Fleet Services Fund Cash Balance Analysis FY 2002-03
Beginning Cash Balance
Balance As of July 1.2002 $ 219,127)
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2003 06 30 CC MIN SS (Ìì H FOCity Council Minutes Special Budget Workshop June 30, 2002 Page 5
Estimated Revenues for 2002-2003 $ 757,400
Transfers-in
Total Estimated Revenues & Transfers-in $757,400
Total Estimated Case Available2 $538.273
Estimated Expenditure for 2002-2003 $ 943,364
Transfers-out
Total Estimated Expenditures $ 943,364
Estimated Cash at June 30, 2003 $ 405.091)
Variance: Revenues $ 757,400
Expenditures $ 942,364
Surplus/Deficit $ 185,964)
F/ee( Sendees Fund Cash Balance Analysis FY 2003-04
Beginning Cash Balance
Balance As of July 1,2003 $ 405,091)
Estimated Revenues for 2002-2003 $ 1.067,094
Transfers-in
Total Estimated Revenues & Transfers-in $1,067,094
Total Estimated Case Available2 $ 662,003
Estimated Expenditure for 2002-2003 $ 1.124,944
Transfers-out
Total Estimated Expenditures $ 1,124.944
Estimated Cash at June 30, 2004 $ 462.941)
Variance: Revenues $ 1,067.094
Expenditures $ 1,124,944
Surplus/Deficit $ 57,850)
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2003 06 30 CC MIN SS (Ìì H FOCity Council Minutes Special Budget Workshop June 30, 2002 Page 6
Fleet Service Charges CC 58
FUNDS
General
RDA
Housing Authority
Gas Tax
Prop A
CDBG
SD., LD./Landscape
Park Maintenance District
Fleet Services
$505.278
11,348
3,286
47,541
9.465
16,000
76,844
76.844
3.500
67.4%
1.5%
0.4%
6.3%
1.3%
2.1%
10.2%
10.2%
0.5%
TOTAL $750,006 100.0%
PROPOSED BUDGET PRESENTATION BY COST CENTER
Assistant to the Chief Executive Officer Bouton announced that internal service charges
have been completely reallocated for all departments so that it better reflects the
number of employees to the amount of equipment and the amount of expenditures for
the charges. As such, council may notice a slight increase to internal service charges.
LEGISLATION & MANAGEMENT
Cost Center 01 City Council 2003-04 Proposed Budget Amount: $153,603
Cost Center 02 Chief Executive Officer 2003-04 Proposed Budget Amount:
$393,363
Highlight: Assistant to the Chief Executive Officer Bouton noted a correction in section
Maintenance & Operations, 2002-03, should be $6,750 with a difference of $5,018
which is to be included in internal service charges.
Cost Center 04 City Attorney 2003-04 Proposed Budget Amount: $118,300
CITY CLERK
Cost Center 03 City Clerk 2003-04 Proposed Budget Amount: $176,868
FINANCE DEPARTMENT
Cost Center 05 City Treasurer- 2003-04 Proposed Budget Amount: $18,974
Cost Center 12 Finance Department 2003-04 Proposed Budget Amount: $955,187
Cost Center 13 Information Services 2003-04 Proposed Budget Amount: $411,069
Highlights: In response Councilmember Olivas' inquiry, IT Supervisor Young indicated
that the City does not have a mobile wireless network. The Council expressed its desire
to upgrade city equipment such that resources are current and state of the art.
Councilmember Garda inquired about the possibility of leasing hardware equipment
versus purchasing. She also requested that the phone system be upgraded so that all
divisions are on one telephone system.
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2003 06 30 CC MIN SS (Ìì H FOCity Council Minutes Special Budget Workshop June 30, 2002 Page 7
Cost Center 14- Support Services 2003-04 Proposed Budget Amount: $395,352
PERSONNEL & RISK MANAGEMENT
Cost Center 15 Personnel Services 2003-04 Proposed Budget Amount: $302,729
Cost Center 16 Risk Management 2003-04 Proposed Budget Amount: $1,176,093
POLICE DEPARTMENT
Cost Center 21 Police Chief- 2003-04 Proposed Budget Amount: $712,913
Cost Center 22 Police Jail 2003-04 Proposed Budget Amount: $270,030
Cost Center 23 Police Bureau 2003-04 Proposed Budget Amount: $6,311,715
Cost Center 24 Investigation Bureau 2003-04 Proposed Budget Amount:
$1,566,872; Highlights: Chief Kling noted a correction stating that the amount under
2002-03 Contractual Services should be
Cost Center 25 Police Administration Bureau 2003-04 Proposed Budget Amount:
$866,544
Cost Center 26 Emergency Operations Bureau 2003-04 Proposed Budget Amount:
$48,349
Cost Center 27 Traffic Bureau 2003-04 Proposed Budget Amount: $680,814
Cost Center 28 Communications 2003-04 Proposed Budget Amount: $675,684
Cost Center 29 Records 2003-04 Proposed Budget Amount: $399,210
CONTINUED TO THURSDAY, JULY 17 9:00 AM
It was agreed by the Council that Cost Centers 41 through 81 would be continued to
Thursday, July 17, 2003 at 9:00 a.m.
ADJOURNMENT
There being no further matters for discussion, the meeting was adjourned at 8:00 p.m.
Approved by th@<Cowcil at their meeting held November 5, 2003.
Rosemaiylvl. R^pfirez, CMC Jose Sanchez,
Chief Deputy City Clerk Finance Director
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