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Home My WebLink About2003 09 17 CC MIN SS2003 09 17 CC MIN SS(ÌìäsBALDWIN PARK CITY HALL SEPTEMBER 17, 2003 14403 E. PACIFIC AVENUE, ROOM 307 THURSDAY BALDWIN PARK, CA 91706 5:00 P.M. The CITY COUNCIL, COMMUNITY REDEVELOPMENT AGENCY and HOUSING AUTHORITY of the City of Baldwin Park met in SPECIAL SESSION at the above time and place. ROLL CALL Present: Councilmembers: Marlen Garcia, Ricardo Pacheco, David Olivas, Mayor Pro- Tern Marlen Bill Van Cleave and Mayor Manuel Lozano Also Present: Dayle Keller, Chief Executive Officer; Mark Kling, Chief of Police; Jose Sanchez, Finance Director; Dolores Gonzalez-Hayes, Housing Director; Shafique Naiyer, Public Works Director; Melecio Picazo, Interim Community Development Director; Manny Carrillo, Recreation/Community Services Director; Maria A. Contreras, City Treasurer; and Rosemary M. Ramirez, Chief Deputy City Clerk The City Council adjourned at 5:15 p.m., to the 3rd Floor, Room 307. NEW BUSINESS BUDGET WORKSHOP SUPPLEMENTAL REQUESTS FY 2003-04 Director Sanchez presented the report as follows: At the August 20, 2003 Budget Study Session, the Council approved and subsequently, during the regular Council meeting, adopted the city's annual operating budget for Fiscal Year 2003-04. During the Budget Study Session, supplemental budget requests for Fiscal Year 2003- 04 were presented to the Council for review and consideration. At that time, Council directed staff to bring back the supplemental requests to the September 17, 2003 Study Session. The supplemental requests are herewith presented for Council review and consideration of approval as follows: Chief Executive Officer Keller referenced Supplement Request #6 relating to the restructure of City Council Line Items, noting that the intent is to present a proposal for more specific line items so that a better method of reporting can be implemented and so that monthly reports can be distributed with the expenditures broken down by the category of the expenditure. This item will be discussed later in the presentation. At this time, the Council proceeded to review the supplemental requests as follows: Supplemental Request #1 Division Restructure Chief Executive Officer's Office; Cost: $16,657) Savings to City Description of Request: Reclassification from Assistant to the Chief Executive Officer to Deputy Chief Executive Officer and the addition of a Management Analyst and Administrative Clerk I. These positions replace the Personnel/Risk Manager position and one 1) City Service Worker and nets a savings to the City of $16,657. Action: After lengthy discussion, the City Council directed staff to bring back further information particularly, a full description of the proposed Deputy Chief Executive Officer position and whether this will be an at will" position, along with a description related to the positions affected by this request. In addition, staff was directed to begin the recruitment process for the Personnel/Risk Manager. BIB] 37972-U01 2003-U02 09-U02 17-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO33699-U03 C4-U03 MINUTES1-U03 12/17/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 09 17 CC MIN SS(ÌìäsCity Council Minutes Special Budget Workshop September 17, 2003 Page 2 Supplemental Request #2 Full'Time Additional Position: Police; Cost: $252,753.24 Assistant to the Chief Executive Officer Bouton informed the Council that the request in the supplemental request package has been supplanted by supplemental request marked Revised: 4/16/03. Description of Request: Three 3) Police Officers starting at Step 3 projected to start in January, 2004. The Gang Task Force Project is an interdepartmental program designed to decrease gang activity in the City. Staff expects that a portion of the costs of the new officers can be covered by the anticipated increase in parking violation revenues to be generated by an increase in staffing in the parking enforcement division this year. Staff is predicting $110,000 of new revenues which are not included in the current budget. Staff recommends adding these funds to the homeland security/public safety reserve and funding the three officers from that reserve. It should be noted that these officers are to be used for this project or other issue/problem related policing in the City. Action: Approved. Supplemental Request #2A Full-Time Additional Position; Administration; Cost: Option #1 $46,954; Option #2 Overall General Fund Savings referenced in Supplemental for Management Analyst $16,657); Option #3 Estimated Cost of $64,000 with 50% funded by grants or, $32,000 Description of Request Addition of a full-time Grants Administrator position to pursue grants to fund programs associated with the Gang Task Force Project as well as grants to support overall city operations. Staff has reviewed several options for filling this position as follows: 1) One full-time Grants Administrator; 2) Grants Administrator duties assigned to proposed Management Analyst position for Administration Division; or 3) Consultant to handle grants with a portion of their fees paid by the grants that are successfully funded. Action: Approved Option #1 One 1) full-time Grants Administrator. Supplemental Request #3 Full Time Additional Position; Public Works; Cost: $35,532 Description of Request: Additional Maintenance Worker I to supplement in-house graffiti abatement program. Action: Approved. Supplemental Request #4 Part-time Additional Positions Chief Executive Officer's Office; Cost: $18J20 Description of Request: Addition of two 2) Administrative Interns in the Chief Executive Officer's department starting at $9.00 per hour, beginning as soon as possible. Interns will provide assistance for research on issues including legislative tracking and will be available to assist Councilmembers on issues as needed. Action: Approved 4-1 NOES: Councilmember Van Cleave Supplemental Request #5 Part-time Additional Positions Finance Department; Cost: $10,869 Description of Request: Addition of City Service Worker to process passport applications. Position will be assigned to the passport counter assisting residents and non-residents processing U.S. passports. Action: Approved. BIB] 37972-U01 2003-U02 09-U02 17-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO33699-U03 C4-U03 MINUTES1-U03 12/17/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 09 17 CC MIN SS(ÌìäsCity Council Minutes Special Budget Workshop September 17, 2003 Page 3 Supplemental Request #6 Miscellaneous Chief Executive Officer's Office Cost Center 01, City Council; Cost: $2,750 Description of Request: Restructure of the City Council line items to identify budget and expenditures for each Councilmember. This restructure can take place within the existing budget or additional funds can be added. The restructure of the line items will provide better clarity in the City Council budget as it will better identify where and the amount of funds budgeted to meet Council needs. Action: The City Council requested to increase the amount of meetings and conferences from $5,000 to $7,500 for each Councilmember. The Council also requested to combine the Expense Reimbursement and Meetings & Conferences into one 1) line item. By Council consensus, staff was directed to bring back this matter for approval at a later date. There were no objections. Supplemental Request #7 Miscellaneous Chief Executive Officer's Office Cost Center 01, City Council; Cost: $10,000 Description of Request: Youth Related Sports Grants. Grant money will be awarded for improvements and/or activities benefiting the youth of Baldwin Park's sports programs. Action: Approved. Supplemental Request #8 Miscellaneous Chief Executive Officer's Office Cost Center 16,Risk Management/Internal Insurance; Cost: $15,000 Description of Request: Consultant to implement City of Baldwin Park Safety Program. Action: Approved. Supplemental Request #9 Miscellaneous Public Works Department Cost Center 54, Maintenance Admin/Environmental Services; Cost: $25,000 Description of Request: Development & Production of Integrated Waste Management Media Outreach Campaign. Action: Approved with a request that a Request for Qualifications be sent to various businesses for this project. Supplemental Request #10 Miscellaneous Public Works Department Cost Center 54, Maintenance Admin/Environmental Services; Cost: $25,000 Description of Request: Implementation of Oil Reclamation & Curbside Pickup Satisfying AB939 Requirements. Action: Approved with a request that a Request for Qualifications be sent to various businesses for this project. Supplemental Request #11 Miscellaneous Public Works Department Cost Center 57, Building Maintenance; Cost: $20,000 Description of Request: Refinish wood floors at Community Center, Senior Center and Family Service Center. Action: Approved. Supplemental Request #12 Miscellaneous Public Works Department Cost Center 64, GRAB; Cost: $25,000 Description of Request: Additional Contractual Services to supplement in-house Graffiti Abatement Services Transit Facilities. Action: Approved. BIB] 37972-U01 2003-U02 09-U02 17-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO33699-U03 C4-U03 MINUTES1-U03 12/17/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06 2003 09 17 CC MIN SS(ÌìäsCity Council Minutes Special Budget Workshop September 17, 2003 Page 4 There being no additional supplemental requests for Council review, the Council concluded the Budget Workshop portion of said meeting. CLOSED SESSION The Council/Agency recessed to Closed Session at 6:45 p.m. and reconvened to open session at 7:10 p.m., with all members present. City Attorney Scher reported the action as follows: CONFERENCE WITH LABOR NEGOTIATOR GC 54957-6) Agency Negotiators: Dayle Keller, Chief Executive Officer; Jose Sanchez, Finance Director; Kara Bouton, Assistant to the Chief Executive Officer; and other representatives as designated Employee Organization: Baldwin Park Police Officer's Association and Police Management Employees Action: City Council provided direction to Agency Negotiators. No reportable action taken. Nothing further to report. CONFERENCE WITH REAL PROPERTY NEGOTIATOR GC 54956.8) Property: 14102 Ramona Boulevard Negotiating parties: Evergreen Devco Negotiators: Dayle Keller, Stephanie Scher and Melecio Picazo Under negotiation: Price and Terms of Payment of Lease Action: City Council/Agency received briefing. No reportable action taken. Nothing further to report PUBLIC EMPLOYEE PERFORMANCE EVALUATION GC 54957) Title: Chief Executive Officer Action: This matter was not discussed. ADJOURN There being no other matters before the Council/Agency, the meeting was adjourned at 7:13 p.m. Approved as presented by the Council/Agency at their meeting held November 19, 2003. a^HUuL^^ACL^^^^^^^^____ Kathleen R. SessmanT Deputy City Clerk Jose Sanchez Agency Secretary BIB] 37972-U01 2003-U02 09-U02 17-U02 CC-U02 MIN-U02 SS-U02 LI1-U03 FO8420-U03 FO16119-U03 DO33699-U03 C4-U03 MINUTES1-U03 12/17/2003-U04 ROBIN-U04 SPECIAL-U05 SESSION-U05 CC,-U06 CRA,-U06 HFA-U06